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2008 01 14 CSCCOMMUNITY SERVICES COMMISSION AGENDA La Quinta Senior Center 78-450 Avenida La Fonda La Quinta, CA 92253 Regular Meeting MONDAY, January 14, 2008 - 5:30 P.M. CALL TO ORDER 1 . Pledge of Allegiance 2. Roll Call PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less. CONFIRMATION OF AGENDA PRESENTATIONS (20 MINUTES EACH) 1. Captain Colleen Walker, Chief of Police APPROVAL OF MINUTES 1. Approval of December 10, 2007 Minutes CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. PUBLIC HEARING - NONE BUSINESS SESSION — 1 . Consideration of a Memorial Quilt Donation 2. Consideration of Three Commissioners to Serve on the Cove Oasis Trail Ad Hoc Committee CORRESPONDENCE AND WRITTEN MATERIALS 1 . Monthly Department Report for November 2007 2. Calendar of Monthly Events COMMISSIONER ITEMS 1 . Report from Commissioners Regarding Meetings Attended ADJOURNMENT Adjourn to a Regular meeting to be held on February 11, 2008 commencing at 5:30 p.m. in the La Quinta Senior Center, 78-450 Avenida La Fonda, La Quinta, CA 92253. S:\Community Services\CS Commission\CSC Meetings\2008\01-14-08Wgenda January 14, 2008 doc PRESENTATION: 1 COMMUNITY SERVICES COMMISSION MEETING AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: MEETING DATE: January 14, 2008 STUDY SESSION: ITEM TITLE: Presentation by the Chief of Police PUBLIC HEARING: BACKGROUND AND OVERVIEW: Captain Colleen Walker will present to the Commission her goals as the new Chief of Police. She will also address issues that affect local parks and community facilities such as vandalism and graffiti. Ms. Walker will also discuss the importance of using CPTED (Crime Prevention through Environmental Design) principals in park design and management to help reduce crime and vandalism. Respectfully submitted Edie F- tlton j Community Services Director S:\Community Services\CS Commission\CSC Meetings\2008\01-14-08\Chief of Police Presentation. doc 2 APPROVAL OF MINUTES: 1 COMMUNITY SERVICES COMMISSION MINUTES December 10, 2007 CALL TO ORDER .A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Weber. Commissioner Sylk led the audience in the Pledge of Allegiance. COMMISSIONERS PRESENT: Commissioner Sheldon Brodsky Commissioner Andrea Gassman Vice -Chairperson Bob Leidner Commissioner E. Howard Long Commissioner Dori Quill Commissioner Robert F. Sylk Chairperson Mark Weber STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Angela Guereque, Community Services Senior Secretary PUBLIC COMMENT None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioner Gassman and seconded by Commissioner Sylk to confirm the agenda. Motion carried unanimously. PRESENTATIONS: None. APPROVAL OF MINUTES 1. Approval of November 19, 2007 Minutes Ms. Guereque noted that the header throughout the minutes has the incorrect date. Commissioner Quill noted that on Page 3 at the bottom, where it says "Commissioner Quill feels that $4,000 is nothing to pay out of the APP account," she thought she said $3,000 is nothing to pay out of the APP account of approximately $500,000. 3 CornmunityServiccs Cornmission Minutos December 10, 2007 12- Commissioner Quill asked if the motion for Mural #2 at the bottom of Page 4 was for the full price of $8,000 or lower with the discount from the artist. Secretary Guereque stated that the two motions were each made at the full price with the discount coming afterwards. Chairperson Weber stated that he would like a comment added to the minutes that the artist will give the discount since both murals were approved. Commissioner Quill noted that in the middle of Page 5 under the motion, it should be clarified that the Commission based this on the longer volunteer time. Commissioner Gassman stated that the Commission did not base the vote on volunteer time, but on residency. Commissioner Quill stated that on Page 6, under Commissioner Items, it should be noted that she attended Trails Day and Stargazing and Commissioner Gassman attended Trails Day. Chairperson Weber asked the Secretary to check the recording so the minutes reflect what was actually expressed and/or commented on in the meeting. Commissioner Gassman noted that on Page 3 under Business Item No. 1, Paragraph 1 should read "expresses" not "express's." Motion — It was moved by Commissioner Sylk and seconded by Commissioner Gassman to approve the minutes as corrected. Motion carried unanimously. CONSENT CALENDAR None. PUBLIC HEARING None. BUSINESS ITEMS 1. Consideration of an Art in Public Places Strategic Plan. Director Hylton explained that this Art in Public Places (APP) Strategic Plan is identified in the Community Services Commission Work Plan. Commissioner Brodsky stated that he felt this was a wonderful report and thanked staff for their efforts. He asked if the City owned any other pieces by artist John Kennedy besides the Solitude at the Senior Center. Director Hylton stated she believed the other piece the City owns is the Spirit of La Quinta by that same artist. Commissioner Sylk agreed with Commissioner Brodsky and noted that the new APP contracts should have some kind of language stating that the City owns the 0 Commurtrty' EerVit)CS COMM13SiOrl K11Utes December 10, 200/ 3- art piece and can move it from its original location. Director Hylton stated that legal counsel is putting together language which will give the City the right to move art pieces that the City owns. In all cases, we didn't automatically take ownership and ongoing maintenance. The most recent agreement we have for the Andalusia piece, because of its size, is for TD Desert to own and be responsible for the maintenance. Commissioner Long stated that the report is excellent and noted that he has concerns with the City not having rights to relocate art pieces. Director Hylton stated that staff is working with the artist of the Highway 111/Washington Street Gem of the Desert piece to make some changes to the art piece to either remove or modify it. At this point, the artist is not ready to move it, but efforts are continuing to see if there are any alternatives to the situation. Commissioner Gassman stated that she felt this was a fabulous report and congratulated the staff. She stated she enjoyed reading the difference of how artist's purchased or loaned pieces to the City. Director Hylton stated that there are documents on the website for developers to apply for constructing an APP piece. One of the other reasons staff wanted to get this plan before the Commission is because of the Museum and how we might handle art in the museum, art on loan, art from other museums, and historical documents on loan. Vice -Chairperson Leidner stated that the plan was very informative and liked the comment about developing an artist registry. Director Hylton stated that the La Quinta Arts Foundation has offered to help staff with this because they have access to a number of artists. Chairperson Weber stated that this is a great guide and plan. Making the art more visible with placards and occasional tours are good ideas. He reminded staff to update the recommendations as pieces are completed. Chairperson Weber asked if there could be a minimum time frame put on the APP map to assist people with seeing the pieces. Commissioner Gassman commented that some person may spend 10 seconds at a piece and others may spend a half hour at each piece. Director Hylton suggested a comment stating "Enjoy an afternoon or a morning" or placing an art tour online. Commissioner Long asked if the new art locations could be added to the current APP map. Director Hylton stated that once the new projects are done, the map will be redone with all the new art locations. Chairperson Weber asked if the Commission would have an annual review of this plan. Director Hylton stated that staff will get this plan in place and tie the goals into the Community Services Commission Work Plan. Community Services Cormnisssio, Minutes December 10, 2.007 -4- Chairperson Weber asked if there was a way to enhance, expand, and support performing arts. Director Hylton stated that we might not be able to use APP funds for performing arts because it is not a permanent amenity, but if the Commission feels this is a good idea, staff would tie it into the Community Services Work Plan. There is a plan for a Blackbox Theatre at SilverRock Resort. Commissioner Sylk asked if the art pieces in the APP are only what the City has purchased and selected. Director Hylton stated that the APP includes Developer requested art pieces; Civic Center art purchases; donated art pieces; and art on loan. Commissioner Sylk asked what process could be taken if a Commissioner found an art piece that they felt could be part of the APP. Director Hylton stated that a recommendation could be brought to the Commission for consideration to be forwarded to the City Council. Commissioner Quill asked if the Art Map had a cost of $6 each. Director Hylton stated that she believed that was the cost of the current Art Map for design and printing. Commissioner Quill asked if these maps are passed out very much and where people can get them. Director Hylton stated these maps are available at the front desk in City Hall and at the Chamber of Commerce. Staff is currently looking into new printers for the Art and Bike maps at a lower cost. Motion — It was moved by Commissioner Sylk and seconded by Commissioner Gassman to recommend the Art in Public Places Strategic Plan for 2007-2008. Motion carried unanimously. Commissioner Brodsky stated that the cities of Palm Springs and Rancho Mirage hold architectural tours and suggested the City of La Quinta have a bus tour of the art pieces. Chairperson Weber stated that occasional APP tours for citizens are listed as a recommendation in the Strategic Plan. Director Hylton stated that staff could get some ideas for a tour from the City of Palm Desert. 2. Consideration of an Additional Commissioner to Attend the CPRS Conference February 26-29, 2008. Director Hylton explained that the Community Services Commission now consists of seven Commissioners and it would make sense to allow for more Commissioners to attend this annual conference. Since staff has only one Commissioner budgeted this year, if the Commission recommends a request to send additional Commissioners this year, staff would then take this report to City Council asking for an appropriation of funds. Commissioner Gassman stated that there are three Commissioners who have not been to this conference and maybe the Commission could consider more than two. This conference was a great experience and gave a better understanding of the Community Services Commission. 0 Comrrmmty Services Comr ,ssion Mmutes December 10, 2001 .5_ Chairperson Weber asked if this was something that the Commission wanted to go back to the City Council to ask for an additional budget item. Commissioner Sylk commended Commissioner Quill's enthusiasm, but felt that this item could be brought up in the future to let the Commission decide to send more or less Commissioners to this conference. Commissioner Sylk stated that the Commission has already voted and made a selection on the attendance to this conference and would like to stand by the original decision. Commissioner Quill asked what the monetary amount was for a Commissioner to attend. Director Hylton stated the amount is $1,019 as per the staff report. Commissioner Quill asked how much the Community Services budget was. Director Hylton stated that the total budget for Community Services including SilverRock Resort is just under $8 million. Commissioner Quill stated the Planning Commission sends the whole Commission and the Historical Commission sends the whole Commission to training every year. As a new Commissioner, she would like to learn now rather than later and feels this conference would be a real benefit to her. Commissioner Long stated that this issue was not raised at the time of the original vote and it should be considered next year. He didn't feel that last year he would have been ready to attend such a conference. After having put in some time and seen some of the things the Commission deals with, there is a good understanding of where things can be fixed and brought back from the conference. Commissioner Gassman stated she had served on the Commission for awhile before attending this conference. The experience on the Commission first was helpful. Once the conference was attended, a full report was brought back to the Commission to make everyone feel like they were included with what went on. Commissioner Brodsky stated that he served on the Cultural Arts Commission for over three years and no one was ever sent to a conference. He asked if the purpose of this Conference is for Commissioners to share what they learn. Director Hylton stated that the conference is for individual training and to share with others. Commissioner Brodsky stated he was comfortable with Commissioner Long attending and sharing. Vice -Chairperson Leidner stated he was glad that he had the opportunity to attend the conference. Most of the seminars at the conference could have been summarized in about 2 minutes. It is a good experience for everybody to get the opportunity to go once; a second time is not a worthwhile expenditure of the City's money. One Commissioner attending per year is sufficient and they should come back and highlight their experience for the rest of the Commissioners. Motion — It was moved by Commissioner Sylk and seconded by Commissioner Brodsky to not recommend an additional Commissioner to attend the California 7 Cornrnuni?y Sorvu:ns Commission Minutes December 10, 2001 g Parks and Recreation Society's Annual Conference in Long Beach, California, February 26-29, 2008. Motion carried with Commissioner Quill opposing. Chairperson Weber stated this is an opportunity to look at where we go in the future. When someone attends this conference they should come back and present and share the knowledge learned. Director Hylton asked if the Commission would like to see more people attending next year and if staff should plan for that in the budget. Chairperson Weber stated that the consensus was that this was not an appropriate use of the public resources. Commissioner Quill said that we are talking about .08% of the budget. Vice -Chairperson Leidner stated he felt the money could be better spent on something else. Motion — It was moved by Commissioner Long and seconded by Commissioner Gassman to recommend staff continue to budget for one Commissioner per year to attend the California Parks and Recreation Society's Annual Conference. Motion carried with Commissioner Quill opposing. Commissioner Quill stated that she doesn't understand the fiscal conservatism over this issue and wondered if there are some hard feelings because she asked to go to this conference when nobody else showed an interest in wanting to go. Chairperson Weber stated that this Commission just became the largest Commission. There is a history of how we have been doing things and whether it is an appropriate use of public resources. Whether the Planning Commission, Historical Commission, or Finance Commission does it another way is not necessarily an impact to the decision being made here, it is what the Community Services Commission thinks is the best use of their resources and if it is an appropriate expenditure for the citizens. Chairperson Weber understands Commissioner Quill's budget comparison, but does not feel that the Commission is thinking about it that way. Commissioner Sylk stated to Commissioner Quill that this in not anything against her personally. We are all doing the best we can for the City that we represent. When a motion is made and you are defeated we have to accept that majority rules and move onto the next thing. We all work together and it is nothing personal. CORRESPONDENCE AND WRITTEN MATERIALS Monthly Department Report for October 2007 Director Hylton stated that the rental revenues were down due to the library closure. Resident card revenues are down due to 3-year membership cards. f? Coru;u�nity SrrvicCs Commission MMUleg December 10, 2007 Commissioner Brodsky stated that he used to be a member of the Senior Center for $5 year. No one has ever sent a reminder for another $5 and feels that this was a great source of revenue for the Senior Center. Director Hylton stated that this membership is actually through the Friends of the Senior Center nonprofit group. Vice -Chairperson Leidner asked about the increase in sports field revenue. Director Hylton stated that there were more teams in football and adult soccer. Chairperson Weber stated the Fitness Center is doing wonderful and this will be an item for discussion later in the year about the direction of the Fitness Center and what the citizens and City Council expect. It is nice to see staff trying new programs. 2. Calendar of Monthly Events Commissioner Gassman stated that part of the Tree Lighting events were conducted inside and felt it was a great improvement although the sound could be improved. Generally, having the tree lighting and candy cane hunt outdoors, and then having everyone come into the building was a huge success. Suggested encouraging the audience to sing along to the songs next year. Commissioner Sylk stated that the food at the Open House at City Hall was great. Vice -Chairperson Leidner stated he was a little surprised that there are events scheduled during the Bob Hope Chrysler Classic. Director Hylton stated that the celebrity's play at SilverRock Resort on Wednesday, January 16, 2008. 3. Coachella Valley Recreation & Park District Revenue/Expense Report Chairperson Weber asked if the fees and charges in General Revenue of $145,000 are just for La Quinta activities. Director Hylton stated that the $145,000 in revenue is all the money collected for La Quinta programs fees and charges. The debt service payment shown on the report is for improvements made to the La Quinta Community Park and facilities several years ago. Chairperson Weber stated that if you look at revenue over expenses, revenue is pretty significant over expenses even when including paying the debt service and capital projects leaving a positive balance of approximately $80,000. Commissioner Quill asked if the numbers were the same last year. Director Hylton stated this report has not been provided to the Commission for several years. Commissioner Quill stated that if the District has a balance of $80,000 every year we should be concerned. Director Hylton stated that staff will continue to ask for this report on an annual basis. E Cw,wnurr?y Services Commission Minutos December 10, 2001 g Commissioner Long stated that if Coral Mountain wasn't included we would be seeing an even greater increase in net revenue. CVRPD is taking away more than providing. The Commission should watch this for possible adjustments. Chairperson Weber stated that the consensus of the Commission is to receive this report on an annual basis. COMMISSIONER ITEMS Reports from Commissioners Regarding Meetings Attended Commissioner Sylk attended the Open House. Commissioner Quill attended the Open House. Commissioner Long attended the Tree Lighting Ceremony. Commissioner Gassman attended the Open House and the Tree Lighting Ceremony. Commissioner Brodsky attended the Open House and the Tree Lighting Ceremony. Chairperson Weber attended the Open House and the Tree Lighting Ceremony. OPEN DISCUSSION ADJOURNMENT It was moved by Commissioner Sylk and seconded by Commissioner Long to adjourn the Community Services Commission meeting at 6:53 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on January 14, 2008 commencing at 5:30 p.m. in the La Quinta Senior Center, 78-450 Avenida La Fonda, La Quinta, CA 92253. Submitted by: Angela Guereque Community Services Senior Secretary 10 WAA 1 �I COMMUNITY SERVICES COMMISSION MEETING DATE: January 14, 2008 AGENDA CATEGORY: BUSINESS SESSION: 1 CONSENT CALENDAR: STUDY SESSION: ITEM TITLE: Consideration of a Memorial Quilt Donation PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the Community Services Commission. FISCAL IMPLICATIONS: Per City policy, the donor will pay costs associated with preparation and installation, and the City will purchase and engrave a standard City plaque. Funding is available in the Art in Public Places Operating Supplies account. BACKGROUND AND OVERVIEW: On December 10, 2007, City staff received a letter from Santa Rosa Readers Book Club requesting City Council accept the donation of a decorative quilt as a memorial to member Sharon Ostbye (Attachment 1). Sharon Ostbye was a long-time La Quinta resident and a lover of books. The donors have agreed to prepare the quilt for display by encasing it in Plexiglas and mounting it with archival materials. The proposed site for hanging the quilt is in the Library, located on the east wall near the northeast corner of the room. The letter of request asks that this area be named "Sharon's Corner." The quilt was handmade by Sharon Ostbye and features a crossword puzzle motif on a black background, bordered by a newspaper motif (Attachment 2). The hand stitching around the crossword squares is pronounced, lending a unique charm to the memorial. 11 The following summarizes the conditions of a memorial gift that apply to this donation: • Interested donor shall submit a letter to Council with request. • Public facilities for art display will include: City Hall, Senior Center, Library, and Silver Rock Resort. • Person memorialized must have been a resident of the City. • Council will determine appropriateness of artwork and consider acceptance. • All costs associated with preparation, installation, removal, and plaque will be borne by the donor (and shall be paid to the City). • City will be responsible for all work associated with displaying the art (including installation, purchase of plaque, and engraving of plaque). • Donation becomes property of the City and donor must hold the City harmless for any damage or theft. The City's terms align with this proposed donation and staff recommends the donation be accepted. ALTERNATIVES: 1. Accept the memorial donation and its proposed location; or 2. Accept the memorial donation and recommend a different location; or 3. Provide staff with alternative direction. Respec fully submitted, Edie yl on Community Services Director Attachments: 1 . Letter dated December 10, 2007 2. Quilt Drawing 12 ATTACHMENT 1 54425 Avon,do Juoroz Ln CA e2253 December 10, 2007 Ms. Edie Hylton Community Services Director City of La Ouinta 78.495 Calle Tampico La Quinta, CA 92253 Name Dear Ms. Hylton, With reference to "Sharon's Corner', we now have a price for encasing the handmade quilt that we wish to donate in memory of our book club member, avid book reader, and expert quilt maker, Sharon Ostbye. The finished size will be 62"x62" and it will be encased in Plexiglas, 2" deep, and sewn on fabric that is mounted on acid -free art foam. As we mentioned to you we would like the encased quilt hung on the N.E. wall next to the window that looks onto the Commons area with a view of the fountain. Could you please submit our plan to be put on the City Council Agenda for its approval. We will be seeking donations from our Santa Rosa Readers Book Club members, friends and family members of Sharon Ostbye, once we get Council approval. We understand that the new Adult Section of the library will be open after January 14, 2008, and are looking forward to seeing the quilt, which features a crossword puzzle, being a part of the library, and enjoyed by all. Two photos are enclosed of the quilt. If I can be of any further assistance, please let me know. Until December 26th my phone number will be 469-3082. After that date, I'll be at my home phone which is 564-9693. Thank you. Sinc r ly yours, Paulette York Representative for Santa Rosa Readers cc: Kjell Ostbe, and Santa Rosa Readers �✓ 760 5A6-9693 Home Fax Ph--- /i'i/%� �asadeloaeuL moc com 13 N T2 14 AGENDA CATEGORY: BUSINESS SESSION: 2 COMMUNITY SERVICES COMMISSION MEETING CONSENT CALENDAR: _ MEETING DATE: January 14, 2008 STUDY SESSION: ITEM TITLE: Consideration of Three Commissioners to PUBLIC HEARING: _ Serve on the Cove Oasis Trails Ad Hoc Committee RECOMMENDATION: As deemed appropriate by the Commission. FISCAL IMPLICATIONS: $5,000 has been awarded to Coachella Valley Community Trails Alliance (CVCTA) for a Community Services Grant to assess the trails and ancillary amenities at the Cove Oasis. BACKGROUND AND OVERVIEW: As part of the Community Services Grant program the CVCTA was recently awarded $5,000 for an assessment of the existing conditions and recommendations to improve the trails and ancillary amenities in the Cove Oasis (Attachment 1). The CVCTA has requested an Ad Hoc Committee be formed to assist with the assessment. The Ad Hoc Committee will meet several times in March and April 2008 to review and make recommendations as part of the Scope of Work outlined in the CVCTA Agreement with the City. It is anticipated that the Ad Hoc Committee will be comprised of three Community Services Commissioners, two City staff members, a Steward of the Fred Wolff Nature Preserve representative, Coachella Valley Community Trails Alliance staff, and a representative from the Santa Rosa/San Jacinto National Monument. S:\Community Services\CS Commission\CSC Meetings\2008\01-14-08\Cove Oasis Trail Committee.doc 15 ALTERNATIVES: The alternatives available to the Commission are: 1. Appoint three Commissioners to serve on the Cove Oasis Trails Ad Hoc Committee to assess the trails and ancillary amenities; or 2. Do not appoint three Commissioners to serve on the Cove Oasis Trails Ad Hoc Committee to assess the trails and ancillary amenities; or 3. Provide staff with alternate direction. Respectfylly submitted, Edie Hyltoh Community Services Director Attachment: 1. Agreement S:\Community Services\CS Commission\CSC Meeting s\2008\01-14-08\Cove Oasis Trail Committee.doc 16 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Coachella Valley Community Trails Alliance ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1 .1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to evaluation and recommendation for improving trails in the Cove Oasis and adjacent Santa Rosa/San Jacinto Mountain areas specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of 17 the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total base amount not to exceed Five Thousand Dollars ($5,000) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include an advance, a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff kv, member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. LeGrand Velez, Executive Director It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter 19 into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Steve Howlett, Golf & Parks Manager, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to 20 property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless the 21 City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parties. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be 22 necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 23 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. 24 Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, Pk9 national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attn: Thomas P. Genovese 78-495 Calls Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: Coachella Valley Community Trails Alliance Attn: LeGrand Velez 53-990 Enterprise Way, Suite 9 Coachella, CA 92236 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 26 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: Veronica Montecino, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT By: -- Name: Title: Date: E&l Exhibit A Scope of Services The scope of work for the City of La Quinta is to provide a comprehensive evaluation of existing conditions and recommendations regarding improvement to the off -road trails in the Cove Oasis and adjacent Santa Rosa/San Jacinto Mountains. Consideration needs to be given to the need for additional off -road trails signage, parking, and ancillary facilities related to trail improvement or additional trails. m Exhibit B Schedule of Compensation Payment shall be made as follows: Due upon execution of Agreement: $2,500 Due upon completion: $2,500 Total base compensation for all work under this contract shall not exceed Five Thousand Dollars ($5,000) except as specified in Section 1.6 - Additional Services of the Agreement. 29 Exhibit C Schedule of Performance Consultant shall complete all services by June 30, 2008. If the Project extends beyond this time frame through no fault of the consultant, the consultant will not be deemed to be in violation of this Agreement as it pertains to this Exhibit. 30 Exhibit D Special Requirements None. 31 _ CORRESP __ jFI CE ITEM: 1 J. TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director< DATE: December 18, 2007 SUBJECT: Community Services Department Report for November 2007 UPCOMING EVENTS FOR THE MONTH OF JANUARY 2008: Jan 1 Tae Kwon Do, La Quinta High School Jan 1 Zumba, Senior Center Jan 2 *Conventions Bridge Lessons Jan 2 *Defense in Bridge Lessons Jan 3 *Social Ballroom & American Latin Jan 4 *Ageless Action AMEX Jan 7 *Intermediate Watercolor Jan 7 *Hooked on Loops Jan 7 *Mat Pilates Jan 7 Jazzercise, La Quinta Fitness Center Jan 7 Beginning Computers, Senior Center Jan 7 Jazzercise, Senior Center Jan 7 Desert Adventure Boot Camp, La Quinta Park Jan 8 *Beginning Tai Chi Jan 8 *Advanced Tai Chi Jan 8 *Hatha Yoga Jan 8 *Nutrition Class Jan 8 *Watercolor Jan 8 Adobe Photoshop Basic Course, Senior Center Jan 8 Personal Touch Body Sculpting, Senior Center Jan 8 Intermediate Belly Dancing, La Quinta High School Jan 9 Adobe Photoshop Professional Version, Senior Center Jan 9 Microsoft Word, Senior Center Jan 9 *Self -Publishing Jan 9 *Sketch & Draw Jan 9 *Tap Technique Jan 10 *Tai Chi for Everyone Jan 10 *Dress w/ Pizazz Jan 10 Adobe Photoshop Intermediate Course, Senior Center Jan 10 Dance, Play, Pretend, La Quinta High School 32 Jan 10 Beginning Ballet, La Quinta High School Jan 11 *Beginning Bridge Lessons Jan 11 *Welcome New Year 2008 Evening Dance Jan 14 Baby Signs Parent Workshop, Senior Center Jan 15 *Adult CPR/ Basic First Aid, Senior Center Jan 17 *Chili Cook -Off Luncheon Jan 17 Beginning Belly Dancing, La Quinta High School Jan 18 Pillars of the Community Event, Civic Center Campus Jan 22 *Dog Training Jan 23 *Acrylic Painting Jan 23 Acrylic & Watercolor Painting, Senior Center Jan 24 *Mature Driver Jan 26 Adult CPR/First Aid, Senior Center Jan 28 Sign, Say, & Play, Senior Center *Daytime Senior Center class or activity 33 Community Services Program Report for November 2007 2007 2006 2007 2006 Participants Participants Variance I Meetings Meetings Leisure Classes Ballroom Dancing 13 11 2 4 4 Adobe Photoshop Adv 4 0 4 1 0 Guitar - Inter 8 8 0 4 4 Beginning Ballet 15 10 5 4 4 Dance, Play & Pretend 13 27 -14 4 8 Acrylic Painting 6 0 6 4 0 Zumba 23 0 23 12 0 Beginning Bell dance 8 7 1 3 4 Microsoft Excel 8 6 2 4 5 Photoshop Pro 2 0 2 4 0 Totals 100 69 31 44 29 2007 2006 2007 2006 Participants Participants Variance Meetings Meetings Special Events Carlsbad Village Faire Excursion 25 50 -25 1 1 Veteran's Day Acknowledgement 160 160 0 1 1 Trails Day Event/ Stargazing 95 130 -35 1 1 Andalusia Dedication 80 0 80 1 0 Griffin Ranch Dedication 40 0 40 1 0 Mom's Club Dedication - LQ Park 501 01 501 1 0 Sheriff Sniff Event 100 0 100 1 0 Totals 550 340 210 7 3 2007 2006 2007 2006 Participants Participants Variance I Meetings Meetings Adult Sports Open Gym Basketball 74 208 -134 20 20 Fitness Center 351 97 254 20 20 Adult Soccer League 220 180 40 3 3 Totals 645 485 160 43 43 Recreation Totals 1 1,2951 8941 4011 94 1 75 34 Community Services Department Attendance Report for the Month of November 2007 Summary Sheet Program 2007 2006 Variance Sessions Per Month 2007 2006 Leisure Classes 100 103 -3 44 65 Special Events 280 210 70 3 2 Adult Sports 645 485 160 43 43 Senior Center 1631 1201 430 122 92 Total 2,656 1,999 657 212 202 Senior Services Senior Center 293 198 95 16 16 Total 293 198 95 16 16 Sports User Groups La Quinta Park Use AYSO 1200 1550 -350 19 21 F C La Quinta 15 15 0 2 2 Desert Club Chivas 60 0 60 5 0 La Quinta FC 15 0 15 4 0 Sports Complex LQ Sports & Youth 120 75 45 13 18 PDLQ Football 225 220 5 10 11 Pop Warner Football 160 0 160 7 0 C V Rattlers 25 0 25 2 0 Col. Paige School AYSO 450 0 450 4 0 Facility/Park Rentals Library Classroom 750 1400 -650 15 28 Multi -Purpose Room 400 850 -450 3 6 Senior Center (Private Party) 800 200 600 5 1 (Church) 300 300 01 4 4 Civic Center (Private Party) 50 0 50 1 0 Park Rentals La Quinta Park 350 50 300 4 1 Fritz Burns Park 50 0 50 1 0 Total 4,970 4,660 310 99 92 Total Programs 7,919 6,11T7F-77j;4ij 3271 310 Volunteer Hours Senior Center 222 316 -94 Total Volunteer Hours 222 316 -94 iC161 Monthly Revenue Report for November 2007 Monthly Revenue - Facility Rentals 2007 2006 Variance Library' 1 $ 590.00 $ 4,212.50 $ 3,622.50) Senior Center $ 3,747.50 $ 2,590.00 $ 1,157.50 Parks $ 650.00 $ 120.00 $ 530.00 Sports Fields $ 827.00 $ 171.25 $ 655.75 Monthly Facility Revenue $ 5,814.60 $ 7,093.75 $ (1,279.25) Monthlv Revenue Senior Center $ 5,813.00 1 $ 4,735.001 $ 1,078.00 Community Services $ 2,928.00 $ 1,455.00 $ 1,473.00 La Quinta Resident Cards $ 3,060.00 $ 4,395.00 $ 1,335.00) Fitness Cards $ 525.00 $ 90.00 $ 435.00 Total Revenue $ 12,326.00 $ 10,675.00 $ 1,651.00 Revenue Year to Date Facility Revenue $ 30,658.00 $ 38,457.00 $ (7,799.00) Senior Center $ 31,611.00 $ 27,739.50 $ 3,871.50 Community Services $ 26,778.50 $ 19,337.00 $ 7,441.50 La Quinta Resident Cards $ 8,790.00 $ 14,805.00 $ (6,015.00) Fitness Cards $ 2,830.00 $ 1,530.00 $ 1,300.00 Total Revenue to Date $ 100,667.50 $ 101,868.50 $ (1,201.00) The Library multi -purpose room is no longer rented out effective Sept. 1, 2007; the Senior Center is now proposed to patrons as an alternative rental location. 36 Senior Center Attendance Senior Center Program Report for November 2007 Participation Participation Variance Meetings Meetings 2007 2o06 200 200115 Senior Activities ACBL Bridge 401 370 31 4 5 Bridge, Duplicate/Social/Party 494 293 201 14 13 Dinner & Show 72 68 4 1 1 Investment Club 11 0 11 2 0 Monthly Birthday Party 35 30 51 1 1 Monthly Luncheon 142 88 54 1 1 Movie Time 45 46 -1 4 4 Putting Contest 6 4 2 3 1 Tennis Club 16 0 16 4 0 Walking Club 7 0 7 10 0 Senior Activity Total 1229 899 330 44 26 Senior Leisure Classes Acrylic Painting 4 0 4 4 0 Arts & Crafts 14 -14 4 Ballroom Dance 25 15 10 4 4 Bridge Classes 23 36 -13 3 5 Computer Classes 22 18 4 5 6 Dress w/ Pizazz 3 0 3 1 0 Exercise 34 41 -7 12 12 Golden Tones 55 44 11 4 3 Hatha Yoga 11 0 11 3 0 Hooked on Loops 7 2 5 3 1 Hot Latin Dance 14 0 14 2 0 Issues of the Day 41 0 41 3 0 Jewelry Making 3 0 3 1 0 Pilates 12 7 51 8 3 Quilting 32 34 -2 4 4 Sketch & Draw 15 19 -4 4 5 Tai Chi 11 26 -15 4 4 Ukulele Players 48 0 48 5 0 Watercolor 16 19 -3 4 4 Woodcarvers 26 15 11 4 2 Senior Leisure Classes Total 402 290 112 78 57 TOTAL SENIOR PROGRAMS 1631 1189 442 122 83 Senior Services Health Screening - carotid Artery 13 6 7 1 1 FIND Food Distribution 131 87 44 4 2 HICAP 10 7 31 3 3 1 I D Energy Assistance/No fee 8 29 -21 3 4 Legal Consultation 5 6 -1 1 1 Notary Service 3 0 3 2 0 November Seminars 971 26 71 3 8 CAP, On the Ball Training; Arthritis Foundation Tai Chi, Woman; Wisdom & Wealth. Volunteers 26 29 -3 n/a n/a TOTAL SENIOR SERVICES 293 190 96 16 19 SENIOR CENTER TOTAL 1924 1379 538 138 102 37 2007 2006 Variance Volunteer Hours Senior Center 222 316 -94 Volunteer Total: 222 316 -94 Revenue Senior Center Revenue $5,813.00 $4,735.00 $1,078.00 Revenue Total: $5,813.00 $4,735.00 $1,078.00 Nov-07 CM Parks Activities Updates For November 2007 _ The pump for the ozone generator at the Civic Center Campus broke over the`Thanksgiving holiday weekend. The ozone generator is used to maintain the lake water clarity, but because of the cool season, the pump can remain off for repairs without affecting the lake conditions. Staff is currently receiving bids for the pump repair. Fritz Burns Park was vandalized by a group that the Police have been investigating for several months. One member of the group has already been prosecuted, thanks to the La Quinta Police, but the others in the group still continue to be a problem. This week, they painted their markings on the tennis wind screens along with the irrigation' controller. The interior tennis screens were removed. The removal of the screens will eliminate areas for future graffiti as well as allowing better visual surveillance of the property. The screens along Avenue 52 and around the City Maintenance Yard 'still remain in place. The swings at Monticello Park were removed by vandals. It looks like the swings were cut off by using bolt cutters. The two regular and two tot swings were ordered and then replaced along with new chains. tR CORRESPONDENCE ITEM: 2 Lo G 0 a 00 O� O T O a v c a d 3 N T O r O a r ✓� J J = w } W N 3 �O z U U 0 a O N a 1 E 0c ,> UD aui 0 °Ua 0- c : o c U = 0? o Ea aE`c o 3 ^m�CDN0N �oZti-UU LO N c 0 u c r fac a UwU Z 0 O o_ a O0 C Oo N ^-u@ N _ (h L v' Q L ol N M LL cv C � Q C U w = O N LO p w N 4 U: N N U N Z z LL a Y � c o C = w = J a E E z Q x W 0 n m 0 0 - hUv U Q C cuf� U u � C `O N N m O a W F 0 0 fj O D O J M v Cl) 10 C E O 0 C r a) U N 7 a U E 6 > C2 n.N o E LO U cMvA'C5<@7U LO N CPV O T C O 0 h � C E c 0 O 0 C .0 0 C = > D cvco CNN N C O E U U w N O aY � O o.0 w 0 N�U 0, C J E 'a O O H E N Q U O N O N -o vOiU 00 U N 41 COMMISSIONER ITEM: 1 dmco 000C cc c N y y y y Y O\ Cl) aa`n. m Y p O0 > O O « 00 d N N O d a z (D N doo cq Z Q co O W � > O 0)W w O H J O co O c Z O ON d Q O N N J 3 m a 0)CC C, W U ui 3a o U)W V O O U V' N N y Z � O w Q a a o is W OD m O w O N m (: E m W O uy 0 0 « Z O m00 aci a� N O N C7 N N m N N vi ccO O Q w o 0 C Q U y y W LL V n 0 U2 O o m N N W O O O V7 O 0)M Y y O) (O r L y Z C d O c w U o a E w Q F cc > y O O J U y N_ c y y3 ON> L d E X E Y E d w m o E N c N ¢ ~ ¢ c c O y O y N N a a C N y d a C C C C N N N N a` a` a` a` ai c 0 O y (n N (n c J C C N U X W V p U L U C N U > O � N 0 E > J IL L c c L o Z U U N N N m C Q Q O « J O m C C Y ¢ m z O O m « a` a` a` N N a` a` c d d a` N U y d 41 � a a « C N y N a` N N y N y N a a` N y N d IL` a c m C C N O C C N ti O L N N K � C O m c c U J U N U m Y c ao m ¢ « w d U a v L « 3 O > O O 0 20 m m U :N , d d d a a a N N a` a` � m d a` a` a` c C C y y y a a a N N N IL a` a` N N N N N y N y UI y `J y N y N a a a a s N d N N y N a a` a` C O y � (7 U O m C O O CO O N CL y U a O w a a3 m •C � m 'y U) Nf � O Z > mr(n w �m m U¢O C C C 42 y F Z Z Q w o0 W O O N y UJ W O Z ON O cc N Q y �2 > J oQ U U N_ W W U W N H Z 7 O U Imco 04Nc d Y C00 N d N o Y 00 N O O C N N y 0 C M oC N N N a N N d a N N d s _ n 0 cN ono N a a) co m c o(Doo J O O '0C) 0 N_ N N N N N N 3 O Op N U U _ m ui c r o J00 O O 0 h a m c m O C D) A 00 O i^� a c Q Y � r m m OO C COO N d N N d 00 M a a a dmco r N �c N N N d d d a a a c c N d N d a a c c N N a a y N d d a a c 0 N N a` N � N m N d a` a` a C C C d d d IL` a` a` C N O U C � C A p O L X C O N O N J W C N N C CO U o N N c U m N= O O v— a U m t�: J E 2 E a d y p U Q U Z CO 2 0 0 N O U c p c p N J J Ul N N C U 0 O U C C O O a o o W N o ° W' a c m a Q Y L N n 43