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2008 02 05 RDA ~ oI.(tuQaWt Redevelopment Agency agendas are available on the City' web page @ www.la-quinta.org REDEVELOPMENT AGENCY AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, FEBRUARY 5, 2008 3:00 P.M. Closed Session /4:00 P.M. Open Session Beginning Resolution No. RA 2008-001 CALL TO ORDER Roll Call: Agency Board Members: Adolph, Henderson, Kirk, Sniff, and Chairman Osborne PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the Redevelopment Agency Board may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY IDENTIFIED AS APN: 649-030- 016, AND -017. PROPERTY OWNERS/NEGOTIATORS: DESERT CITIES DEVELOPMENT, MICHAEL SHOVLIN, AND VIP MOTORCARS, JERRY JOHNSON. Redevelopment Agency Agenda February 5, 2008 001 2, CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF MILES AVENUE AND WASHINGTON STREET, APNs: 604-040-038, -057, -060, -068, -069, -070 -071, -073, -074, -075, -077, -078, AND -096. PROPERTY OWNERS/NEGOTIATORS: CP DEVELOPMENT LA QUINTA, LLC, RICHARD OLIPHANT AND DOLPHIN PARTNERS, KEVIN PITTS. RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. 4:00 P.M. PUBLIC COMMENT At this time members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JANUARY 15, 2008. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 5, 2008. 2. ACCEPTANCE OF THE TEMPORARY PARKING LOT AT SILVERROCK RESORT, PROJECT NO. 2007-14. BUSINESS SESSION - NONE Redevelopment Agency Agenda 2 February 5, 2008 OU2 STUDY SESSION - NONE CHAIR AND BOARD MEMBERS' ITEMS - NONE PUBLIC HEARINGS - NONE ADJOURNMENT The next regular meeting of the Redevelopment Agency will be held on February 19, 2008, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Guinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Guinta, do hereby declare that the foregoing agenda for the La Guinta Redevelopment Agency meeting of February 5, 2008, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on February 1, 2008. ebruary 1, 2008 VERONICA City of La ONTECINO, City Clerk uinta, California Redevelopment Agency Agenda 3 February 5, 2008 003 ~ of ~altUttt AGENDA CATEGORY: COUNCILIRDA MEETING DATE: February 05, 2008 BUSINESS SESSION ITEM TITLE: Demand Register Dated February 05, 2008 CONSENT CALENDAR ~ STUDY SESSION PUBLIC HEARING RECOMMENDATION: It is recommended the Redevelopment Agency Board: Receive and File the Demand Register Dated February 05,2008 of which $1,010,115.97 represents Redevelopment Agency Expenditures PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA oo~ ~of/Pa.~ COUNCILlRDA MEETING DATE: Februarv 5, 2008 AGENDA CATEGORY: ITEM TITLE: Acceptance of the Temporary Parking Lot at SllverRock Resort, Project No. 2007-14 BUSINESS SESSION: CONSENT CALENDAR: ;;;L. STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept the Temporary Parking Lot at SilverRock Resort, Project No. 2007-14 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $18,628.30 thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Original Contract Contract Change Order No. 1 Contract Change Order No.2 Total Construction Costs Amount paid to date Remaining Fiscal Commitment Retention To Be Billed 35 Days After Recordation Amount Remaining to Be Billed $149,325.00 $21,560.00 $15,398.00 $186,283.00 -167,654.70 $18,628.30 -18,628.30 $0 Adequate funding is available from Account No. 405-9001-702.32-15 to support staff's recommendation. BACKGROUND AND OVERVIEW: The SilverRock Resort development plan identifies the lot located on the corner of Avenue 52 and Jefferson Street "45-Acre Site" ultimately to be a passive park. In the interim, the area needs to have PM-1 0 control measures. 005 On August 7, 2007, the Agency approved the plans, specifications, and engineer's estimate and authorized staff to advertise this project for bid. The specifications included rye grass to be planted in October 2007. The rye grass would be grown, mowed, and watered (with above-ground irrigation) until January 14, 2008. On August 30,2007, three bids were received. Staff determined that the two lowest bidders did not posses a Class C-27 Landscape Contractors License which was required in Section 1100 Invitation to Bid. The third bid was determined to be too high with the bid amount being more than double the next closest bid. On September 18, 2007, the Agency approved the rejection of all bids and authorized staff to advertise the project again with the C-27 Landscape Contractors License or equivalent landscaping and irrigation experience as determined by the City Engineer, In an effort to keep the project moving in a timely manner, the grading portion in the original specifications was pulled and was bid out separately. Three bids were received and a purchase order was issued to Precision Landleveling in the amount of $25,550. Precision Landleveling began the grading on October 1, 2007, and was expected to have the site prepared for PM-l 0 measures and grassing of a temporary parking lot. On October 12, 2007, the Agency awarded a contract to Precision Landleveling, Inc. for the Temporary Parking Lot at SilverRock Resort, Project No. 2007-14 in the amount of $149,325, approved an appropriation in the amount of $186,283, and adopted a Resolution making certain findings pursuant to Health and Safety Code Section 33445(a). On October 12, 2007, a Notice to Proceed was issued with a sixty (60) working day contract completion time starting October 18, 2007, and ending on January 11,2008. The project was deemed substantially complete on January 11, 2008. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Guantity adjustments were made between the proposed bid quantities, and the actual quantities utilized. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. 006 FINDINGS AND ALTERNATIVES: The alternatives available to the Agency include: 1. Accept the Temporary Parking Lot at SilverRock Resort, Project No. 2007-14 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $18,628.30 thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept the Temporary Parking Lot at SilverRock Resort, Project No. 2007-14 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $18,628.30 thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respect ully submitted, Edie Hylton , Community Services Director Approved for submission by: 0~/~,t.~ Thomas P. Genovese, Executive Director OO?