CAC 03 24 2005�0.
OF TNY'9
CULTURAL ARTS COMMISSION AGENDA
La Quinta Civic Center Study Session Room
78-495 Calle Tampico - La Quinta, CA 92253
March 24, 2005
7:00 PM
CALL TO ORDER
A. Pledge of Allegiance
B. Roll Call
II. PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
Ill. CONFIRMATION OF AGENDA
Corrections, deletions or reorganization of the agenda.
Iv. CONSENT CALENDAR
(Items are considered routine in nature and may be approved by one motion.)
A. Approval of Minutes of February 10, 2005
B. Department Report for January 2004
C. Financial Report for February 2005
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. "La Quinta-Playhouse" Project
B. Improvements to Point Happy Art Pieces
C. Commissioner Attendance
D. Concert Under the Stars Event
E. Community Picnic
VII. CORRESPONDENCE AND WRITTEN MATERIALS
A. Monthly Calendar of Events
Vill. COMMISSIONER ITEMS
A. Attendance at Community Functions
IX. ADJOURNMENT
Next Meeting
April 14, 2005 at 7:00 PM
La Quinta Civic Center Study Session Room
CULTURAL ARTS COMMISSION
MINUTES
February 10, 2005
CALL TO ORDER
A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m.
in the Study Session Room of the La Quinta Civic Center. Chairperson Loudon led
the meeting. Commissioner Reynolds led the Pledge of Allegiance.
MEMBERS PRESENT: Commissioner Else Loudon
Commissioner Sheldon Brodsky
Commissioner Andrea Gassman
Commissioner Elaine Reynolds
MEMBERS ABSENT: Commissioner Charlene Lane
STAFF PRESENT: Dodie Horvitz, Community Services Director
Christy Kerry, Community Services Secretary
II. PUBLIC COMMENT- None
III. CONFIRMATION OF AGENDA
IV. CONSENT CALENDAR
A. Approval of Minutes of January 13, 2005
B. Department Report for December 2004
C. Financial Report for January 2004
D. Excuse Commissioner Lane from January Meeting
Minor grammatical corrections were noted in the minutes. It was moved by
Commissioners Gassman/Reynolds to approve the Consent Calendar.
Commissioner Brodsky did not vote.
V. PUBLIC HEARING — None
VI. BUSINESS ITEMS
A. Improvements to Art Pieces: Staff gave an update on the progress by Mr.
Fraide on the Point Happy Art Piece: Mr. Fraide got a late start on the
02
Cultural Arts Commission Meeting
Minutes Page 2.
changes suggested by the Commission at the last meeting and then became
ill therefore he was unable to attend this meeting.
Commissioner Reynolds stated that she would like to see the tall trees
removed along with the large pampas grass that has grown too big for the
sculpture area. She also asked about the purpose of the circular pad at the
end of the walkway and would like to see another stone bench placed in that
area.
Commissioner Gassman thinks that white lights would enhance the art piece
and would make it more visible.
Commissioner Brodsky asked if water is supposed to bubble from the pots
on the sculpture. Commissioner Loudon thinks bubbling water from the pots
would enhance the art feature.
The Commission stated that Mr. Fraide had quoted $18,000-20,000 for
improvements to the art piece. If the only modification is to reduce the size
of the landscaping, the price should be reduced accordingly.
Commissioner Gassman asked that this item be tabled until next meeting
when Mr. Fraide can attend the meeting.
Commissioner Gassman also suggested "Solitude" needs lighting.
B. Concert Under the Stars: Commissioner Brodsky visited the Cathedral
City Senior Center to hear the Marty Lipson band rehearse. Commissioner
Brodsky stated that he did not stay as Mr. Lipson was not at rehearsal. He
reported that the band is comprised of professional musicians from the
Coachella Valley however, he did not stay for the rehearsal as Mr. Lipson
was not there. Commissioner Brodsky stated that he will not support having
Mr. Lipson's band perform for the City because Mr. Lipson was not at the
Cathedral City Senior Center on February 10, 2005 when Commissioner
Brodsky attended.
Commissioner Loudon asked about the availability of the Marine Corp. Band
in' which staff stated that the Marine Corp. Band is available .on April 16 and
staff has tentatively held that date with the group based upon the
Commission's direction. Staff stated that the fees associated with the group
include travel and meals but is well within the budget for this event.
Commissioner Gassman asked if the Commission would consider one concert
this year, due to the conflict with Indian Wells on April 16, 2005 and have
the Marine Corp. Band perform on May 14, as that is close to Memorial Day.
Commissioner Reynolds stated that there will always be conflicting events 03
Cultural Arts Commission Meeting
Minutes
2
and ours is free to the public. She suggested that the Marine Corp. Band
perform on April 16.
Staff asked for clarification from the Commission as to having the La Quinta
High School Jazz Band perform on April 16 as well, in, which the Commission
stated they would like that to be arranged.
The Commission then discussed the May concert. Commissioner Gassman
stated that there are two people that work at Best, Best and Kreiger that
perform show tunes that she thinks would complement a concert very well.
Commissioner Loudon asked if their performance would work well at the
amphitheater. Commissioner Gassman replied that it would.
Commissioner Loudon asked if the Mariachi bands would be available on
May 14. Commissioner Reynolds suggested the Marty Lipson band would be
a good second choice if the Mariachi bands are not available.
It was moved by Commissioners Gassman/Reynolds to direct staff to finalize
the April 16 concert date with the Marine Corp. Band and La Quinta High
School Jazz Band and to contact the Mariachi groups (adult and youth) for
the May 14 concert. If the Mariachi are not available, contact Mr. Lipson,
the singing duo and a High School band to perform. Commissioners Loudon,
Reynolds and Gassman voted yes. Commissioner Brodsky did not vote.
Commissioner Gassman provided staff the names of the singing duo: Julie
Rosser and Paul Mac -Key.
VI. CORRESPONDENCE AND WRITTEN MATERIALS
A. Eisenhower Bridge Railings -Commissioners Reynolds and Gassman
agreed that the bridge railings on Eisenhower Street are very nice and unify
the City's bridges in design.
B. Civic Center Art Purchase Committee -Commissioner Loudon reminded the
Commission that the City Council did not participate in the Civic Center Art
Purchase Committee last year due to the lack of space for new artwork.
C. Statement of Economic Interests -Commissioner Loudon reminded
everyone to complete their forms and submit them to the City Clerk.
D. Monthly Calendar of Events -Commissioner Loudon said that this was a
good tool to use to attend events. Commissioner Gassman agreed.
VII. COMMISSIONER ITEMS
Cultural Arts Commission Meeting
Minutes Page 4.
A. Attendance at Community Functions —Commissioner Gassman attended
the "Art Under the Umbrellas", the Southwest Arts Festival and the Bob
Hope Classic.
Commissioner. Reynolds said she was at the art show on Saturday,'January
15rh and Saturday, January 16`h.
B. Commission Representation -Commissioner Loudon reminded the
Commission that everyone has the right to address the City Council as an
individual but must be very careful in representing the Commission to
Council. This was in reference to Commissioner Brodsky's comments to the
City Council on February 1 in which it was reported the Commission was in
complete support of the "La Quinta Playhouse".
Commissioner Brodsky stated that he was very upset that staff contacted
the Chair of the Commission instead of him to discuss this issue. Staff
reported the reason this came to light was at a City staff meeting, it was
questioned as to why staff had not reported the Commission's support of
the "La Quinta Playhouse" project. Staff reported that the Commission had
not taken formal action on support for the program and that either the
Commission discussed this outside of the Commission venue or
Commissioner Brodsky was representing his own opinion at the Council
meeting.
It is staff's role to contact the Chair of the Commission when an issue arises
and the Chair is responsible for discussing the issue with the Commissioners.
Commissioner Loudon brought this issue forward to remind the Commission
of the roles of the Commissioners.
Commissioner Brodsky questioned the policy regarding the Brown Act. Staff
stated that the Commission cannot meet to discuss either in a group or in
serial for the purpose of making a decision outside of the public arena. Staff
can contact the Chair or all Commissioners to provide information without
violating the Brown Act. If staff were to ask the Commissioners for a
decision on an issue without having it posted, that would be a violation of
the Brown Act.
Commissioner Brodsky expressed his anger towards staff regarding this issue
and refused to discuss the issue any further.
Commissioner Gassman stated that she is happy to see the performing arts
being supported in addition to public art and is thrilled that there are people
offering performing arts.
Commissioner Brodsky asked that the Commission pass a resolution
supporting the La Quinta Playhouse." Staff stated that this item will be
�J
Cultural Arts Commission Meeting
5.
placed on the March agenda so that it can be advertised as required by the
Brown Act. Commissioner Loudon asked if Ms. Joanne Reeves can be
invited to attend the March meeting. Staff will arrange that.
C. Commissioner Lane's Attendance -Commissioner Gassman expressed her
concern that, Commissioner Lane has missed several meetings since her
appointment to the Commission. Commissioner Brodsky stated that in a
conversation he had with Ms. Lane in the market, Ms. Lane stated that she
had no intention of attending any functions sponsored by the City.
Commissioner Brodsky feels it is unfair to the Commission to have a
Commissioner that does not participate when the Commission seat could be
filled with an active participant. Commissioners Gassman and Reynolds
agreed. Staff stated that the policy is that when a Commissioner misses
three consecutive meetings, excused or not, they may be removed from the
Commission..
D. Art Show -Commissioner Reynolds passed out invitations to the art show
in Old Town hosted by the La Quinta Arts Foundation and invited everyone
to the art show to be held in May right before Mother's Day.
Commissioner Loudon stated that the tentative date for the Arts Alliance Art
Show at the River is planned for April 9.
XI. ADJOURNMENT
It was moved by Commissioners Reynolds to adjourn the Cultural
Arts Commission meeting. Commissioners Loudon, Gassman and Reynolds
voted yes. Commissioner Brodsky did not vote. Meeting adjourned at 7:50
PM.
Submitted by:
0s
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CIL
FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT
DATE: MARCH 15, 2005
SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR
THE MONTH OF FEBRUARY 2005
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF APRIL 2005:
April 1 Spring Break Camp Knott's Soak City Excursion, Recreation Trailer
April 1 *Exercise Class
April *Digital, Photography
April 4 *IID Energy Assistance Program
April 4 *Introduction to the Computer
April 4 Ballet Workout, La Quinta High School
April *Knitting
April 5 *AARP Tax Assistance
April 5 Acting to Perform, Senior Center
April 6 *Introduction to the Internet
April 6 Intermediate Computers, Senior Center
April 7 *Tai Chi
April 7 Acting to Perform for Children, Senior Center
April 8 *Pilates Class
April 9 Tiny Tot Olympics, Fritz Bums Park
April 11 *Photo Editing
April 11 *Introduction to Word Processing
April 11 Faux Finishes Made Easy, Senior Center
April 11 Microsoft Excel, Senior Center
April 12 *Dog Training Workshop
April 12 *HICAP
April 12 Tai Chi, Senior Center
April 13 *Introduction to E-mail
April 15 *Rug Hooking Class
April 16 Concert Under the Stars, Civic Center Campus
April 16 Algodones, Mexico Excursion
April 19 *Tap Dancing Class
April 19 *CPR Training Class
April 19 *Free Hearing Consultations
07
April 19
*Beginning Watercolor Lessons
April 19
Hip Hop Dance, La Quinta High School
April 19
Tap & Jazz Dance Combo Class, La Quinta High School
April 19
Guitar Level 2, Senior Center
April 19
Italian for Travelers, Senior Center
April 19
Adobe Photoshop Elements Advanced Course, Senior Center
April 21
*AARP Mature Driver Course
April 21
*Free Medicare and Insurance. Counseling
April 21
*Free Legal Consultations
April 21
Beginning Ballet, La Quinta High School
April 21
Dance, Play & Pretend, La Quinta High School
April 21
Adobe Photoshop Elements Introductory Course, Senior Center
April 23
3-on-3 Basketball Tournament, Boys & Girls Club
April 25
*Hatha Yoga
April 25
Ballroom Dance, La Quinta High School
April 25
Kickboxing Boot Camp, Senior Center
April 25
Beginning Boxing, Senior Center
April 26
*Congress Woman Mary Bono's Mobile Office
April 26
Bellydance Level 2, La Quinta High School
April 28
Beginning Bellydance, La Quinta High School
April 30
Annual Picnic & Birthday Celebration, Fritz Bums Park
*Daytime Senior Center Gass or activity
r= g
Wnnfhh. Ravenna _ Facilitv'RPntala 2005 2004 Variance
Senior Center
$
2,817.00
$
14,306.00
$
11,489.00
Parks
$
400.00
$
250.00
$
150.00
Month) FacilityRevenue
$
3,217.00
$
14,556.00
$
11,339.00
Year to Date FacilityRevenue
$
25,706.00
$
49,118.00
$
23,412.00
Mnn}hly RPVP_nnP_
Senior Center
$ 14,372.00
1 $ 15,669.50
1 $ 1,297.00)
Community Services
$ 5,676.00
$ 8,118.00
$ 2,442.00
La Quinta Resident Cards
$15,795
$
$ 15,765.00
Total Revenue
$ 35,843.00
$ 23,787.50
$ 12.026.00
Qawnua Vanr }n na}P
Senior Center
$
79,523.00
$
87,035.25
$
512.25
Community Services
$
73,708.00
$
100,508.00
$
26,800.00
La Quinta Resident Cards
$
26,220.00
$
$
26,220.00
Total Revenue to Date
$
163,231.00
$
187,543.25
E
34,312.25
99
Community Services Department
Attendance Report for the Month of February 2005 .
Summary Sheet
Program 2005 2004 Variance Sessions Per Month
2005 2004
Leisure Classes
184
76
1081
58
41
Special Events
132
120
12
2
2
Adult Sports
400
498
-98
19
18
Senior Center
1613
1853
-240
169
133
Total
2,329
2,547
-218
248
194
Senior Services
Senior Center
292
468
-176
17
25
Total
292
468
4761
17
25
Sports User Groups
La Quints Park Use
AYSO
950
880
70
14
24
La Quinta Sports & Youth
50
0
50
12
0
Sports Complex
La Quinta Heat
14
0
14
18
0
AYSO
250
320
-701
7
20
La Quinta Sports & Youth
200
100
100
2
5
Facility/Park Rentals
Senior Center
Private Pa
300
350
-50
2
2
Church
500
450
50
8
8
Civic Center
Private Pa )
110
0
110
2
0
Park Rentals
La Quinta Park Rental
240
200
40
6
5
Fritz Burns Park Rental
80
0
80
2
0
Total
2,694
2,300
394
73
64
Total Programs
5,315
5,315
0
338
283
Volunteer Hours
Senior Center
1 4591
4251
34
Total Volunteer Hours
1 4591
4251
34
ap
Community Services Program Report for February 2006
2005 2004 1 2005 2004
Participants I
Participants
Variance
Meetings
Meetings
Leisure Classes
Intermediate Bell dance
6
0
6
4
0
Beginning Bell dance
10
0
10
4
0
Beginning Ballet
11
0
11
2
0
Dance, Play & Pretend
19
0
19
2
0
Hip Hop Dance
6
0
6
2
0
Tap & Jazz Dance Combo
2
0
2
2
0
Ballroom/ Latin Dance
ill
10
1
3
3
Yoga Somatica
8
2
6
2
2
Yoga Electica
6
5
1
4
4
Beginning Boxing
5
0
5
2
0
Younq Samauri
4
0
4
2
0
Kickboxing Boot Camp
13
0
131
3
0
Tai Chi
10
0
10
41
0
Beginning Guitar
18
0
18
41
0
Italian for Travelers
7
0
7
4
0
Acting to Perform
3
0 3
4
0
Acting for Children
12
0 12
4
0
Faux Finishes
17
IO
17
1
0
All Aspects of Interior Design
7
i0
7
1
0
BeginningComputers
9
17
9
4
3
Totals
184
241
167
58
12
gnns 2nna 2nn5 2004
Participants
Participants
Variance
I Meetings
L Meetings
Special Events
Big Bear Skiing & Snowboarding
i2i
22
1
1
Neighborhood Pet Show
100
110
-10
1
1
Totals
1321
1201
121
21
2
2005 2004 I - 2005 2004
Partici ants
iParticipantsl
I Variance
I Meetin s
I Meetings
Adult Sports
open Gym Basketball
180
278
-98
15
15
Adult Soccer League
2201
220
0
41
4
Totals
4001
498
-98
191
19
12
Senior Center Attendance
Participation
Participation
Variance
Meetings
Meetings
2005
2004
2005
2004
Senior Activities
ACBL Bridge
393
288
105
3
4
Bridge, Duplicate/Social
410
591
-181
20
14
Monthly Birthday Party
36
40
4
1
1
Monthly Luncheon
81
99
=18
1
1
Nabisco Putting Tournament
71
57
14
1
1
Movie Time
41
53
-12
4
4
Senior Activity Total
1032
1128
-96
30
25
Senior Leisure Classes
Arts and Crafts
29
44
-15
4
4
Ballroom Dance
43
33
10
7
4
Bridge Lessons
93
84
9
18
8
Computer
35
80
45
7
22
Computer Tutor
5
0
5
3
0
Dog Training Class
11
31
-20
30
7
Exercise -
59
56
3
13
11
Golden Tones
81
92
-11
4
4
Knitting
4
11
-7
3
1
Pilates
17
19
-21
4
4
Quilting
31
37
-6
4
4
Rug Hooking
12
11
1
4
3
Sketching/Drawing
27
16
11
4
3
Spanish
35
31
4
3
3
Stained Glass
4
7
-3
2
4
Tel Chi
24
45
-21
9
4
Tap Dance
24
43
-19
6
8
Watercolor
30
39
-91
8
7
Woodcarving
4
11
-7
2
2
Yoga
13
35
-22
4
5
Senior Leisure Classes Total
581
725
-144
139,
108
TOTAL SENIOR PROGRAMS
1613
1853
-240
'169
133
Senior Services
1-171
AARP "55' Course
15
32
1
2
AARP Tax Assistance
48
54
-61
4
4
FIND Food Distribution
159
292
-1331
4
4
Hearing Consultation
2
0
21
1
0
5Cap Insurance Consultation
3
7
-41
1
1
I. I.D.Energy Assistance
32
25
71
4
11
Legal Consultation
7
5
2
1
1
Medicare/Hi Cap Consultation
3
7
-4
1
2
Volunteers
23
46
-23
n/a
n/a
TOTAL SENIOR SERVICES
292
468
-176
17
25
SENIOR CENTER TOTAL
lsos
2321
-416
186
158
12
r of La Quinta
FY 2005
-
;ap Arts in Public Places
Cumulative
Current
_
rilable Funds 02/28/05
through
Year-To-
06/30/04
Date
Total
posits collected through development
$2,017,781.79
$144.782.08
$2,162,563.87
crest earned
238,226.77
$0.00
238,226.77
1 Contribution
50,000.00
0.00
50,000.00
al Sources -
2,306,008.56
144,782.08
2,450,790.64
ss expenditures:
Operating expenses
26,189.59
0.00
26,189.59
Maintenance expenses
3,030.00
0.00
3,030.00
Art purchased
1,512,100.85
117,624.50
1,629,725.35
:at Uses
1,541,320.44
117,624.50
1,658,944.94
uity Available before encumbrances and committments:
764,688.12
27,157.58
791.845.70
d back Accounts Payable
0.00
0.00
0.00
:s Interest receivable
2,963.16
(2,963.16)
0.00
sh Available before encumbrances and committments:
761,724.96
30,120.74_
791,845.70
ess Encumbrances - 0.00
ass Commitments
Hwy 111 TDC - Credits _
9,418.07
Hwy 111 TDC - Future
14,581.93
Louis De Martino -Movie Theater Art Work
0.00
K.Emerson & A.Dematteis-Spray tower -Fritz Bums Park
0.00
Civic Center Art Purchase
2,324.00
Construction of Base for New Art Piece -City Hall
0.00
City Entrance Monuments
'0.00
Civic Center Campus - LQ Mountain range - B. Were
, 0.00
Civic Center Campus - Design
. 0.00
Civic Center Campus - CIP Admin
12.514.00
Civic Center Campus - Bronze Plates
8,200.00
Civic Center Campus - CIP Admin
3,000.00
Civic Center Campus - Available
92.011.32
Water feature/LQ Court -Manuel Mendoza/Ray Lopez
(75.16)
Place/repaint Darroll art piece (donated, accepted by CC 6/19/01) Fritz Bums Park
3,705.00
Base for Reiman art piece (Wilderness Totem) -City Hall
.0.00
Residency Inn sculpture project -Bighorn Sheep -Bill Were
92,000.00
Omri & Boni Restaurant Art Piece (Desert Dolmen) Artist -Roger Hopkins
0.00
Peace Officers Sculpture _
25.000.00
Washington St Bridge Railing -
110,000.00
Embassy Suite Art Piece
:.0.00
John Kennedy Sculpture
0.00
Hwy 111 Landscape modification
135,900.00
Old Town Mural Project
4,730.50
Eisenhower Dr Bridge -
226,920.00
Aal Commitments - Art Purchases ,
740,229.66
)tal Commitments - Art Maintenance & Operations
5,300.00
)tal available funds . 02/28/05
$46,316.04 . t 3
3/2/2005
_:
of La Quints
in Public Places
nap Expenditures
ption to 02/28/05 Pagel
rating Expenses:
Expended
lference - Phoenix
07/24/92
Bank of America
821.66
07/31/92
Meg Robertson
244.08
$1,065.74
10/15/92
A.E.S.
23.70
01/12/93
Jerry Allan
2,275.00
03/10/93
Regents - University of Callf.
106.00
03/31/93
Martin B Chapman
242.05
03131/94
City of La Ouinta Admin Fee
8,000.00
05/10/95
Rositas Shamis- Reimburse for supplies
35.91
06/30/98
Charde Chappie Travel
325.21
06/30/98
Elaine Reynolds Travel
360.61
06/30/g8
Rosita Shamis Travel
2.141.01
06/30/96
Susan Benay Travel
1,125.32
06/30/98
Americans For The Arts Registration
150.00
09/30f98
Susan Benay Travel - Reverse
(1,125.32)
01/25/99
Art in La Quints Inserts (Arrow Printing)
1.150.00
05/07199
Recreation Brochures -Postage
473.50
05/29/99
Summer Brochures (Arrow Printing)
1,239.13
06/30/99
Patrick Welch -Anderson Travel
428.00
06/30/99
WelchR2eynolds-Atlanta Hillon
1,313.28
06/30/99
Susan Benay- Best Western.
245.00
06/30/99
Ca Assembly of Local Arts -Membership
199.00
06/30/99
WelcIVReynokls- Americans for the Ads Reg.
600.00
06/30/99
Susan Benay-Travel
272.36
08/19/99
US Postmaster 05/19/1999 APpropriationSurnmer Brochure
160.00
08/29/99
Arrow Printing - brochures
1,481.60
11129/99
CA Assembly of Local Ads -Membership
75.00
12114/99
US Postmaster: Brochure
160.00
01/08/00
Arrow Printing - Brochures
1,636.75
02J11100
Travel&Conference - Credit
(931.64)
03/06/00
Americans for the Arts -
150.00
5/2/00
U S Postmaster - postage
160.00
6/30100
Russell Jacques - Art Base
693.75
7131/00
Russell Jacques - Art Base `
(693.75)
8100
Mairdenanoe-art plece-Hwy 111-DeMartino
500.00
8/00
Global Mural Conference 2000
100.00
8100
U.S. Postmaster Brochure .
320.00
9/00
Reclassify maim. to separate account _
(500.00)
2/01
Art Wall Certificates
268.81
11/01
Bruce Mbbs supplies - reclassified from General Fund 5102
1,203.00
3102
APP Supplies - reclassified from General Fund 5102
55.60
10/02
Best Signs -(2)Dedication Bronze Plaques -Civic Center Campus
1,206.07
4103
Dennis Wish - Engineering services
. 1.600.00
Total Operating Expenses
- 526,189.59
Maintenance Expenses a ghtlrized by Council: Expended
W30/01 Total through 6r30/01 (tarried to Fiscal 2002) 1,060.00
6130102 Total through 6/30102 770.00
6/30/03 Total through 6130103 1,200.00
Total - prior years 3,030.00
Year to Date, Fiscal 2005
Total Art Maintenance Costs charged to APP
3/2/2005
Actual Budget
0.00 5,300.00
53,030.00
of La Quints
in Public Places
ap Expenditures
:ption to
02/28/05
Purchases:
D6/09/92
Adam tTruman PTA
07/31/92
Hwy 111 TDC - Paid
07/31192
Hwy 111 TDC - Credits
07/31/92
Hwy 111 TDC - Future
12/15/1992
Ministrelli TT25429-Painted Cove -Air Mot'on-Bruce Thomas
04/14/93
Louis De Martino -Movie Theater Art Work
06/01/01
Louis De MarSno-modifications-Hwy 111 Gem of the Desert
0629194
K.Emerson & A.Dematfeo-Gate-Fritz Bums Park
06/29/94
K.Emerson&A.Demz6eis-Mosiac Tiles -Fritz Bums Park
06/29/94
K.Emerson&A.Dentalteis-Spray tower -Fritz Bums Park
06/06/1995
Bear Creek Path Art Work -LOAF -Bear & Tle
01/16M996
Fritz Bums Park- Spray Tower installation
05/21/1996
Rancho La Quinta - Paid
05/21/1996
Rancho La Quints - Credit
12/17/96
Fritz Bums Park -Art Femandez-Playground Equip(Bus Shelter Panels)
06/17/97
Marcia Gibbons-L.Q. Car Wash -Mural
06/17/97
Eagle Hardware -Credit -Eagles
05/05/9a
Washington St. Bridge-Navaeete/Holmes & Narver-Design
07/07/98
Landscaping for Artpiece-Hwyl 11PoVash. St-DeMartino Art Pieces
09/15/98
Washington St. Brdge-NavarretelHolmes & Narver-Construction
10/20/98
Washington St. Bridge -Artwork Construction
03/16/99
Civic Center Art Purchase
04/06/99
Construction of Base for New Art Pik c City Hall
05118199
City Entrance Monuments -
07/01/99
Obelisks Plot Program -City Street Markers -Peter Urbon
09/07/99
City Entrance Monument Rightaf-Way (#655)
01/18/00
Civic Center Campus - Native American themes - P. Ladochy
01/18/00
Civic Center Campus - LO Mountain range - B. Ware
01/18/00
Civic Center Campus- Sandy Swan -Bronze relief map
01/18/00
Civic Center Campus - Animal trucks - Sandy Swan
01/18/00
Civic Center Campus - Design
01/18/00
Civic Center Campus -CIP Admin
8/3/2004
Civic Center Campus - Bronze Plates
8/17/2004
Civic Center Campus- Pillars of Community Tiles
01/18/00
Civic Center Campus - Available
05/02/00
Construction of Base for New Art Piece -City Hall
02106101
Water feature/1-0 Court -Manuel Mendoza/Ray Lopez
02/01/01
Phase 1Jefferson St Bridge Artwork -Design
07/03/01
Jefferson Bridge artwork -bridge rellings-Construction
07M7/01
Plaoe/repeird Damcll art piece (donated, accepted by CC 6/19/01)-Fritz Bums
07/17/01
Base for Reiman art piece (Wilderness Totem) -City Hall
8/01
Point happy artwork pmjecFCahuilla Family -Felicity
11/01
Senior Center Art Mural
9102
Residency Inn sculpture project -Bighorn Sheep -Bill Ware
01/07/03
Omd & Boni Restaurant Art Piece (Desert Dolmen) Ar ist-Roger Hopkins
12/2/2003
Peace Officers Sculpture
1202003
Washington St Bridge Railing
1/6/2004
Embassy Suite Ad Piece
4/20/2D04
John Kennedy Sculpture -
6/15/2004
Hwy 111 Landscape modification
10/052004
Old Town Mural Project
1/182005
Eisenhower Dr Bridge Railing
Total Art Purchases
Per General Ledger
Variarxo
312/2005
Page 2
Total
Commitments
Expended
Balance of
Commltments
Number
846.00
$846.00
0.00
7.00
47,578.99
47,578.99
0.00
7.00
10.810.63
1,392.56
9,418.07
7.00
36,610.38
22,028A5
14,581.93
7.00
15,000.00
15,000.00
0.00
1.00
70,766.00
70,766.00
0.00
12.00
35,870.00
35,870.D0
0.00
12.00
10,000.00
10,000.00
0.00
6,00
10.000.00
10,000m
0.00
9.00
30.039.63
30,039.63
0.00
11.00
5,000.00
5,Dwoo
0.00
4.00
16,786.00
16,786.00
0,00
11.00
35,000.00
35,000.D0
0.00
10.00
35,000.00
35,000.00
0.00
10.00
37,000.00
37,000.00
0.D0
15.00
10,000.00
10,000.00
0.00
3.00
43,000.00
43,000.00
0.00
5.00
3.000.00
3,000.00
0.00
13.00
18,800.00
18,800.00
0.00
7.00
39,500.00
39.500.00
0.00
1300
21.999.00
21,999.00
0.00
13.00
7,327.D0
5,003A0
2.324.00
19.00
1,061.50
1,061.50
0.00
28.D0
285,545.24
285.545.24
0.00
14.00
98.762.00
98,762.00
0.00
I&oo
15,000.D0
15.000.00
0.00
14.00
57.600.33
' 57,600.33
0.00
20.00
92,400.00
92.400.00
0.00
21.00
35,0D447
35,094.17
0.00
22.00
13.085.00
13,085.00
0.D0
23.00
23,567.56
23,567.56
0.00
24.00
14,719.00
2,205.00
12.514.00
25.00
10,000.00
1,800.00
8.200.00
26.00
3,000.00
0.60
3,000.00
2600
98,701.83
6,690.51
92,011.32
26.00
2,693.75
°' 2,693.75
0.00
27.00
98,725.00
98,800.16
(75.16)
17.00
3,000.00
3,000.00
0.00
18.00.
7,800.00
7,800.00
0.D0
18.00
f 10,70D.00
6,995.00
3.705.00
32.00
0.00
0.00
0.00
34.00
94,950.00
94,950.00
0.00
30.00
4,000.00
4,000.00
0.D0
29.00
92,000.00
0.00
92.000.00
31.00
35,DD0.00
35,000.00
0.00
33.00
100,000.00
75,0D0.00
25,000.00
35.00
110,000.00
0.00
110,000.00
36.00
67,169.00
67,169.00
0.00
37.00
15,DD0.00
15,D00.00
0.00
38.00
135,900.00
0.00
135,900.00
39.00
9,461.00
4,730.60
4,730.50
40.00
226,920.00
0.00
226,920.00
41.00
$2 301 789 01 $1 561 559.35 $740 229.66
$1,629,725.35
y of La Quinta
cap Arts in Public Places Interest Earned
Annual
Interest
FY 1990/91
3,525.59
FY 1991 /92
11,646.54
FY 1992/93
12,156.96
FY 1993/94
7,137.38
FY 1994/95
11,444.17
FY 1995/96
14,109.65
FY 1996/97
16,170.79
FY 1997198
14,845.19
FY 1998/99
128,328.00 .
FY 1999/00
32,168.62
FY 2000/01
36,787.35
FY 2001/02
22,954.95
FY 2002/03
13,373.90
FY 2003/04
13,577.68
FY 2004105
3,569.32
)tal Accumulated Interest
$241,796.09
/ 2004/05 Interest YTD
0.00
terest Through
02/28/05 241,796.09
ote: The City records interest earned on pooled cash quarterly.
3/2/2005
re
e TM
MIZ
i
CULTURAL ARTS COMMISSION
MEETING DATE: March 24, 2005
ITEM TITLE: "La Quinta Playhouse" Project
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission
WORK PLAN TASK ASSIGNMENT:
AGENDA CATEGORY:
BUSINESS SESSION: A
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Coachella Valley Cultural Conferences, Workshops, and Events.
FISCAL IMPLICATIONS:
None for this recommendation.
BACKGROUND AND OVERVIEW:
On February 1, 2005, Ms. Jo. Ann Reeves presented information to the City Council
regarding the "La Quinta Playhouse" Project she and others are developing, as
presented in Attachment A.
According to the information provided by Ms. Reeves, the La Quinta Playhouse is
joining with the established Coachella Valley On Stage program. The Coachella Valley
On Stage program was formerly known as the La Quinta On.Stage program.
The City of La Quinta began supporting the La Quinta On Stage program in 1996 and
contributed $50,000 towards a production to be held in May 1999. Due to difficulties
S:\Community Services\CAC\CAC Report'05\CACRPT.424.La Quinta Playhouse Project 3-24-05.doc
17
within the organization, the production was not held in 1999, however, the
organization reorganized and offered a production at the McCallum Theater in 2004.
Ms. Reeves has requested consideration by the City to fund a theater in La Quinta. As
of this report, the La Quinta Playhouse has not submitted a business plan or financial
records which would indicate the organization is financially able to sustain a facility. In
addition, the City Council has not identified a community theater facility in the City's
five year Capital Improvement Plan.
At the February 10, 2005 Commission meeting, Commissioner Brodsky requested the
Commission consider supporting the "La Quinta Playhouse" project.
As identified in the Cultural Arts Commission's annual work plan, the Commission is
charged with supporting Coachella Valley cultural events and organizations.
Ms. Jo Ann Reeves has been invited to attend the March 24, 2005 Cultural Arts
Commission meeting to provide more information regarding the organization and it's
goals.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Recommend City Council support for the performing arts throughout the Coachella
Valley; or
2. Do not recommend City Council support for the performing arts throughout the
Coachella Valley; or
3. Provide staff with alternate direction.
Respectfully submitted,
ie Horvitz, Community Services Director
Attachment A: "La Quinta Playhouse" Project Information
'8
ATTACHMENT A
February 11 2005
La Quinta, California
Mayor and City Council:
We are the La. Quinta PlayHouse. We are a new
Theatre Company, joining with the established
Coachella Valley On Stage to bring. Performing Arts
To. La Quinta. (tax ID# 33-0741257)
In our short existence, we have mounted "A
Christmas Carol" at the La Quinta Resort, broadcast
on R&R Radio. Our marketing plan developed
Community Sponsors who made the production
possible.
This Spring we will present two comedies under a Big
Top Tent in Old Town, with community support.
Our Mission Statement provides fora Season, of Plays
November through April, and education and
performance for local children May through October.
Our goal is a State of the Art Versatile Space, 350-400
seat Theatre built in La Quinta. We have approached
Mark Weiss in development , to be included in the
SilverRock Plan. A file has been opened, for us.
The level of interest and enthusiasm has been great
from everyone with whom we share our Vision.
We look forward to working with the City of La Quinta
In bringing quality Theatre here.
Thank You.
3o Ann Reeves, Artistic Director
4 (�
CULTURAL ARTS COMMISSION
MEETING DATE: March 24, 2005
ITEM TITLE: Improvements to Art Pieces
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission
WORK PLAN TASK ASSIGNMENT:
Placement of Public Art
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION: B
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The estimated cost of improvements as presented by Mr. Fraide for the "Cahuilla
Family" art piece were between $18,000 and $20,000 and proposed improvements to
the "Solitude" piece were estimated at $2470. However, at the January 13, 2005
Commission meeting, the Commission requested Mr. Fraide to consider additional
improvements to the art pieces. A final budget has not been submitted as of this
report.
BACKGROUND AND OVERVIEW:
The Cultural Arts Commission directed staff to contact a Landscape Architect
regarding improvements to two existing art pieces: "Cahuilla Family" at Point Happy
and "Solitude" at the Senior Center. The Commission would like to see improvements
to accentuate the art pieces, as the Commission feels that the,art pieces are not being
displayed to their fullest.
S:\Community Services\CAC\CAC Report'05\CACRPT.422.Improvements to Art Pieces 3-24-05.doc
40
Staff contacted Gil Fraide of Desertscapes Landscape Design and Installation for
proposals for the two art pieces. Mr. Fraide worked closely with Mr. Bill Ware on the
"Running Free" sculpture at the Embassy Suites project.
Mr. Fraide submitted proposals for the Commission's consideration at the January 13,
2005 Commission meeting. After some discussion, the Commission asked Mr. Friade
to consider other improvements to the art pieces. Mr. Friade was directed to return to
the February 10, 2005 Commission meeting with further recommendations. Mr.
Friade was unable to attend the February 10 meeting and was invited to attend the
March 24 Cultural Arts Commission meeting. Staff contacted, Mr. Fraide on March 17
to request the proposal for the two art pieces. Mr. Fraide asked to review the City's
draft Art Purchase Agreement prior to submitting his proposal. Staff provided a draft
Art Purchase Agreement to Mr. Fraide on March 17 for his review. As of the date of
this report, staff has not received Mr. Fraide's proposal for the Point Happy and/or
Solitude art pieces. Mr. Fraide will be invited to attend the March 24 meeting to
present his concepts for one or both of the art pieces.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Authorize staff to forward the Commission's recommendation for City Council
consideration; or
2. Do not authorize staff to forward the Commission's recommendation for City
Council consideration; or
3. Provide staff with alternate direction.
Respectfulfly submitted,
DodieRorvitz, Com6u-n'Ky Services Director
;�1
CULTURAL ARTS COMMISSION
MEETING DATE: March 24, 2005
ITEM TITLE: Commissioner Attendance
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission
WORK PLAN TASK ASSIGNMENT:
Advisory Body to the City Council.
FISCAL IMPLICATIONS:
None,
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: C
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
At the February 10, 2005 Cultural Arts Commission meeting, the Commission
discussed the attendance of Commissioner Lane at meetings and special events hosted
by the City.
The Commission asked for clarification as to when a seat is vacated ,by a
Commissioner. Staff received information from the City Clerk's office which states:
"If a member absents him/herself from three consecutive regularmeetings or from
twenty-five percent of the scheduled meetings of the board, commission or committee,
in which he/she serves, within any fiscal year without advance permission from that
S:\Community Services\CAC\CAC Report'05\CACRPT.423.Commissioner Attendance 3-24-05.doc
22
board, commission or committee or the appointment authority, his/her office shall
become vacant and shall be filled as any other vacancy."
Attachment A provides an attendance sheet for the Cultural Arts Commissioners for
Fiscal Year 2004-05.
According to the attendance sheet, Commissioner Lane has missed four of seven
meetings, with one prior excused meeting in October. Commissioner Lane sent an e-
mail to Chairperson Loudon the day of the December meeting with no contact of staff
regarding her inability to attend the Commission meeting. Commissioner Loudon did
not receive the notification until after the December meeting. In accordance with the
rules governing Commission attendance, Commissioner Lane has exceeded twenty-five
percent of allowable missed of scheduled meetings. All other Commissioners have
attended all scheduled meetings.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Recommend for City Council consideration that Commissioner Lane be excused
from the Cultural Arts Commission due to exceeding allowable missed scheduled
meetings; or
2. Do not recommend for City Council consideration that Commissioner Lane be
excused from the Cultural Arts Commission due to exceeding allowable missed
scheduled meetings; or
3. Provide staff with alternate direction.
subm
Dodie 1-oFvitz, Cof m�nity Services Director
Attachment A: Cultural Arts Commissioners Attendance at Scheduled Meetings
23
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CULTURAL ARTS COMMISSION
MEETING DATE: March 24, 2005
ITEM TITLE: Concert Under the Stars Event
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission
WORK PLAN TASK ASSIGNMENT:
AGENDA CATEGORY:
BUSINESS SESSION: D
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Coachella Valley Cultural Conferences, Workshops, and Events.
FISCAL IMPLICATIONS:
It is anticipated the two concerts scheduled as Concert Under the Stars will not exceed
$10,000. Funds are available in the Community Services Department budget for
community events.
BACKGROUND AND OVERVIEW:
The City of La Quinta will be hosting the first of two concerts at the Civic Center
Campus on Saturday, April 16, 2005 with the La Quinta High School Jazz Band
playing from 6:30-7:00, and the Twentynine Palms Marine Corp. Concert Band playing
from approximately 7:15 to 8:00 p.m. Both bands have been confirmed.
On Saturday, May 14, the final concert will host the Mariachi Foundation of the Desert
(youth mariachi) group from 6:30-7:00 p.m. with an additional performance to be
finalized in the near future.
S:\Community Services\CAC\CAC Report'05\CACRPT.425.Concert Under the Stars 3-24-05.doc
25
Both concerts will be held at the Civic Center Campus. The performing groups will
provide their own equipment with the City possibly providing chairs for the performers.
These can be brought from the Senior Center. The City Council has directed the
Commission to not provide chairs for the audience and to encourage everyone to bring
their own lawn chairs or blankets in which to sit upon to enjoy the concert.
In addition, the City Council has directed that the refreshment component offered at
past concerts be limited to water at this year's events.
Staff is finalizing the arrangements and set up for the concerts. The Commission is
requested to distribute flyers once produced by the Community Services Department
and to act as hosts for the performers the night of the concerts. Should the
Commission approve distributing flyers and acting as hosts for the events, staff will
proceed with the production of the flyers and distribute them to the Commissioners for
distribution in the community prior to the April 14, 2005 Cultural Arts Commission
meeting. The flyers will be in addition to the postcard that was sent to all residents,
press releases and news releases sent to local press.
At the April 14 meeting, staff will provide finalized programs and specific tasks for
Commissioners.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1. Approve Cultural Arts Commissioners distributing flyers to the community; or
2. Do not approve Cultural Arts Commissioners distributing flyers to the community;
or
3. Provide staff with alternate direction.
Director
C6
4FA
CULTURAL ARTS COMMISSION
AGENDA CATEGORY:
BUSINESS SESSION: E
CONSENT CALENDAR:
MEETING DATE: March 24, 2005 STUDY SESSION:
ITEM TITLE: Community Picnic PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Cultural Arts Commission
WORK PLAN TASK ASSIGNMENT:
Coachella Valley Cultural Conferences, Workshops, and Events.
FISCAL IMPLICATIONS:
The Community Services Department budget contains funds to purchase supplies for
the Cultural Arts Commission's participation in the annual. Community Picnic and
Birthday Bash.
BACKGROUND AND OVERVIEW:
The Cultural Arts Commission has participated in the annual Community Picnic and
Birthday Bash since 1997 by hosting a booth in which an art project was available to
young people.
Staff will provide the materials for an art project the Commission may wish to host. If
the Commission prefers, staff will develop a project that can be lead by the
Commissioners at the event. In addition, the Commission has provided candy for
those that participate in the art project at the booth.
S:\Community Services\CAC\CAC Report'05\CACRPT.426.Community Picnic 3-24-05.doc
2
The Community Picnic and Birthday Bash will be held at Fritz Burns Park on Saturday,
April 30 from 10:00-1:00 p.m. The Commissioners are asked to arrive at the booth by
9:30. Staff will provide the shade structure, chairs and supplies needed for the art
project.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Cultural Arts Commission include:
1 . Provide staff with a specific art project idea for the Cultural Arts Commission's
booth; or
2. Direct staff to arrange for an art project for the Cultural Arts Commission's booth;
or
3. Provide staff with alternate direction.
submitted,
ity Services Director
March 2005
La Quinta City Council Monthly Planner
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2:00 PM City Council
10:00 AM ALBC
Meeting
Daylight Savings Time
10
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12
113
'14
15
16
7:30 AM CVEP-Adolph
7:00 PM Mosquito
9:00 AM BCTC
12:00 PM Energy)
10:00 AM Pub. Silly.
Abate. -Perkins
Henderson
Environs Sniff
Perkins
7:00 PM Planning
5:30 PM Investment
7:00 PM Cultural Arts
12:00 PM Transp-Perkins
Commission
Advisory Board
Commission
6:00 PM League.
Henderson
7:00 PM Com. Serv.
Comm
17
118
19
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21,
22
23
9:00 AM CVA-Henderson
3:00 PM Historic Preser.
2:00 PM City Council
I
vation Commission
Meeting
I
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j
24
25
26
27
28
29
30
6:00 PM Exec Cmte:
7:00 PM Planning
12:00 PM HumanlComm
9:00 AM LAFCO.
Adolph
Commission
Osborne
Henderson
1 112:00
PM Sunline-Adolph
4:00 PM OHHA Airp-
I
Osborne
i
Commodity Picnic 1
Printed by Calendar Creator Plus on 3/11/2005
J
May 2005
La Quinta City Council Monthly Planner