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1994 09 12 PRC . . .. ~ of 4f'J.~ PARKS AND RECREATION COMMISSION AGENDA La Quinta Civic Center Council Study Session Room 78-495 Calle Tampico La Quinta, CA 92253 September 12, 1994 7:00 P.M. I. CALL TO ORDER A. Roll Call II. CONFIRMATION OF AGENDA Corrections, additions, deletions or reorganization of the agenda III. APPROVAL OF MINUTES Approve minutes of August 8, 1994. IV. ANNOUNCEMENTS A. Heart Association Walk-a-thon, October 29, 1994 (Seaton) V. PUBLIC COMMENT The Parks and Recreation Commission reserves the right to limit discussion on any topic to five minutes or less. VI. CORRESPONDENCE AND WRITTEN MATERIALS A. Office of Criminal Justice Planning B. Kidsline Statistics C. Recreation Brochure VII. STAFF REPORTS A. Grant from Urban Forestry Program B. DSUSD Community School PRCAGN.003 1 . -. VIII. COMMISSION BUSINESS A. Election of Officers B. Agenda Process Discussion C. Selection of October Meeting Day IX. COMMISSION COMMENT X. NEXT MEETING DATE, TIME AND TOPIC October ,1994 7:00 P.M. La Quinta Civic Center Study Session Room XI. . ADJOURNMENT PRCAGN.003 2 . ~ . PARKS AND RECREATION COMMISSION MINUTES August 8, 1994 I. CALL TO ORDER A regular meeting of the Parks and Recreation Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Staff member Clint Bohlen asked Commissioner Lawrence Best to preside over the meeting. . ROLL CALL: MEMBERS PRESENT: Commissioner Norris Bernard Commissioner Lawrence Best Commissioner Stacy Mullen (Arrived at 7:10p.m.) Commissioner B.J. Seaton Commissioner Hal Summers MEMBERS ABSENT: Commissioner Mike Davis Commissioner Kathryn Pedersen STAFF PRESENT: Clint Bohlen, Parks & Recreation Director . Cristal Spidell, Secretary II It was moved by Commissioner Seaton/Summers to excuse Commissioner Pedersen from this evenings meeting. Motion passed unanimously. II. CONFIRMATION OF. AGENDA III. APPROVAL OF MINUTES It was moved by Commissioner Summers/Mullen to APPROVE the minutes of July 11, 1994 as submitted. Motion passed with Commissioner Seaton abstaining due to her absence from that meeting.. Commissioner Bernard asked if Agenda Item VII. C. - Discuss Agenda Format & Process was voted on by the Commission. Commissioner Best informed Commissioner Bernard that the item was not voted upon, and that it was the consensus of those present to establish this procedure for adding items to the Agenda. The Commissioners concurred with this explanation. Commissioner Bernard stated that he did not believe that the Commissioners should have to pass items that they want on the agenda through the Chairperson, because he does not feel the Chairperson may not know when an item comes up whether it should be dealt with in this Commission or some other Commission whereas the staff person would know this. . PRCMIN.002 1 . . Commissioner Mullen clarified that the statement in the Minutes was to be followed in the interim until elections take place, and until all the members had more experience with the process. This would enable the Commissioners to get information to each other. Commissioner Bernard disagreed with the process due to past experience with the Community Services Commission. If the Chairperson disagrees with the item another Commissioner wanted on the Agenda, the Chairperson could disagree and conveniently forget to call staff and then it would not appear on the agenda. Commissioner Bernard stated that staff is very capable and aware of what is going on within the department and that should be sufficient. Commissioner Best stated the Commissioner Bernard's comments would be noted, and the item would be added to the September 12, 1994 agenda for further discussion. IV. ANNOUNCEMENTS - None V. PUBLIC COMMENT - None VI. CORRESPONDENCE AND WRITTEN MATERIALS - None VII. STAFF REPORTS A. Parks &cRecreation Programming for Fall '94 Recreation Coordinator Marni Francisco distributed a list of events that are happening in La Quinta. The list includes special events, youth sports, adult sports, special programs, and the leisure enrichment classes which are being offered by the Parks and Recreation Department. The leisure enrichment classes will be held at the new La Quinta High School bl1ginning October 3, 1994. Commissioner Best asked if the new principal of the high school is cooperative and acceptive of the leisure enrichment program. Ms. Francisco shared that Mr. Gaffney is a dynamic person, and very supportive of our plans and that we are very lucky. Desert Sands Unified School District is currently considering a Community School concept, so that the learning facility is much more than just a learning facility. It will be a community recreation and educational facility. Ms. Francisco thanked Commissioner Seaton for her help in contacting instructors. The classes will be advertised in the departments first ever Fall Recreation Brochure which will be distributed along with the La Quinta Chamber of Commerce/City Newsletter in early September. Ms. Francisco added that the Spring Brochure will be even bigger. It will include additional adult and youth sports programs, more special events, new aquatics programs, additional part-time staff, and much more. Commissioner Bemard stated that the La Quinta Chamber of. Commerce golf tournament is scheduled for September 12, 1994. Commissioner Best asked if any other city in the valley was doing Punt, Pass & Kick. Mr. Bohlen said that he saw the program through a publication entitled Michiaan Recreation Park Association and that it has been really big in the mid-west, and is starting to grow here. PRCMIN.002 2 . . Commissioner Bernard asked where the classes will be held. Ms. Francisco informed the Commissioner that all the classes will be held at the La Quinta High School and that a map will be distributed when participants register for classes so they will know where their class is being held. Mr. Bohlen added that he will try to get a draft copy of the Parks & Recreation Brochure to each member. This brochure will include a map of La Quinta, and where select facilities are located. B. Kidsline Program and Expansion Planning Update Jodi Tolliver, Kidsline Coordinator distributed an informational flyer to each of the Commissioners, and gave a little bit of history on Kidsline from its first day on October 4, 1993. The programs purpose is to provide a friendly point of contact for all school aged children. When they go home after school either by themselves or with siblings, or a babysitter between the hours of 2:00 to 6:00 p.m. Monday through Friday. The program has been running through the summer and has resulted in a good response. The kids call for various reasons including homework help, boredom, personal problems with fiends or family members, tell jokes, or just to talk to someone friendly. The Kidsline program has received over 1,700 calls since its inception and it has only been advertised at the La Quinta schools by way of class contact and distribution of brochures, magnets, and pins. Kidsline has been advertised in the Desert Sun, and area TV stations as well. Plans are in the works for expansion to Gerald Ford and Monroe Elementary School, and Palm Desert Middle School in Palm Desert, as well as Madison Elementary School, and Indio Middle School in Indio. The addition of these schools will triple the number of schools that Kidsline currently services. New flyers and magnets will be distributed to all the new schools at the beginning of the school year. Kidsline is grant funded and volunteer operated. Grant supporters include the La Quinta Hotel, ARCO, GTE California, the Weingart Foundation, and the City of La Quinta. Ms. Tolliver believes the Kidsline Volunteers are a very valuable asset to. the program. Currently there are 30 volunteers who volunteer between 2 hours a week or once a month for six hours, depending on their schedules. Duties of the volunteer include answering phones, folding brochures, or assisting with school visits. Commissioner Seaton asked if Kidsline had received any emergency type calls. Ms. Tolliver indicated that she had received one suicide call and she treated it as an emergency by contacting 911, and later found out that it was a prank call. In another incident a young babysitter was watching her two cousins and they heard strange noises and the dog barking. The babysitter catl~d Kidsline to ask what to do. The volunteer went through the procedures and was asking questions of the caller and it was later determined that the noise was from the dog that was locked outside. Commissioner Seaton also asked where the Kidsline trailer was located. Ms. Tolliver informed the Commission that they are located in the Satellite Building on Avenue 52, and this is a location which is not shared with the kids. Mr. Bohlen added that in addition to going into surrounding schools, the city is also requesting funding from each city as well. Funding efforts thus far have totaled $17,500 for the past year. Staff is currently preparing a grant to be mailed to approximately 80 various agencies and foundations for funding support. Commissioner Best suggested contacting Indian Wells for funding because a large amount of students at Gerald Ford Elementary are from Indian Wells. Staff will contact them as well. PRCMIN.OO2 3 . . - Commissioner Best noted that the phone number in the flyer listed the Community Services Commission phone number. Staff indicated that this would be changed prior to distribution of the next flyer. Ms. Tolliver added that the flyer was going to printed in Spanish as well as English next time. Commissioner Best asked if we had bilingual volunteers. Ms. Tolliver indicated no, but expects to recruit bilingual volunteers from Indio during the next training process. VIII. COMMISSION BUSINESS - None IX. NEXT MEETING DATE, TIME AND TOPIC Monday, September 12,1994 7:00 P.M. La Quinta Civic Center Study Session Room . Election of Officers . Grant to OCJP . Grant from Urban Forestry Program . DSUSD Community School . Recreation Brochure . Kidsline Statistics . Heart Association Walk-a-Thon October 29, 1994 . Agenda Process Discussion X. ADJOURNMENT It was moved by Commissioner Seaton/Bernard to adjourn the meeting to the next regularly scheduled Parks and Recreation Committee meeting on September 12, 1994. Motion carried unanimously. Meeting adjourned at 7:31 p.m.. A HLEN Recreation Director ~ ~cW.f. CRISTAL SPIDELL Secretary II PRCMIN.002 4