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2008 02 19 CCCity Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, FEBRUARY 19, 2008 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2008-007 Ordinance No. 454 CALL TO ORDER Roll Call: Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph PUBLIC COMMENT ' At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION — SAVE OUR LA QUINTA NEIGHBORHOOD V. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INCO66377, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a). 0 City Council Agenda 1 February 19, 2008 Ot RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. 4-00 P_M_ PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA �J:T494kill fill ��E,�tt[al►1q WRITTEN COMMUNICATIONS 1. WRITTEN CORRESPONDENCE FROM MARK WEISSMANN, TOURNAMENT DIRECTOR OF THE 2008 PRESTIGE AT PGA WEST, DATED FEBRUARY 1, 2008, REGARDING CITY SPONSORSHIP. APPROVAL OF MINUTES APPROVAL OF MINUTES OF FEBRUARY 5, 2008. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 19, 2008. 2. RECEIVE AND FILE TREASURER'S REPORT DATED DECEMBER 31, 2007. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED DECEMBER 31, 2007. 00 City Council Agenda 2 February 19, 2008 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE EMERGENCY SERVICES COORDINATOR TO ATTEND TERRORISM TRAINING COURSE SPONSORED BY THE CALIFORNIA SPECIALIZED TRAINING INSTITUTE IN SAN LUIS OBISPO, CALIFORNIA, APRIL 21-25, 2008. 5. DENIAL OF CLAIM FOR DAMAGES FILED BY CHRISTOPHER ENGLISH - DATE OF LOSS: JULY 26, 2007. 6. DENIAL OF CLAIM FOR DAMAGES FILED BY C;HARLES KNIGHT - DATE OF LOSS: OCTOBER 15, 2007. 7. AUTHORIZATION TO REJECT ALL BIDS AND RE -ADVERTISE FOR BID THE AVENUE 54 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2006-09. 8. ACCEPTANCE OF AVENUE 52 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS AND APPROVAL OF CONTRACT CHANGE ORDER NO. 4, PROJECT NO. 2006-03. 9. APPROVAL OF A REIMBURSEMENT AGREEMENT BETWEEN THE COACHELLA VALLEY WATER DISTRICT (CVWD) AND THE CITY OF LA QUINTA FOR THE CONSTRUCTION AND RELOCATION OF A WATER LINE WITHIN THE VILLAS OF LA QUINTA IN CONJUNCTION WITH THE CONSTRUCTION OF THE VILLAS OF LA QUINTA SOUND ATTENUATION WALL, PROJECT NO. 2006-02. 10. APPROVAL OF SECOND. READING OF ORDINANCE NO. 453, ESTABLISHING A LOCAL DEVELOPMENT MITIGATION FEE FOR FUNDING THE PRESERVATION OF NATURAL ECOSYSTEMS IN ACCORDANCE WITH THE COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN. 11. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE ASSISTANT CITY MANAGER TO ATTEND THE 2008 GREEN CALIFORNIA SUMMIT AND EXPOSITION IN SACRAMENTO, CALIFORNIA, APRIL 7-9, 2008. 12. ADOPTION OF A RESOLUTION ACCEPTING PASSES TO THE FRANK SINATRA COUNTRYWIDE CELEBRITY INVITATIONAL GOLF TOURNAMENT TO BE HELD FEBRUARY 22-23, 2008, AT THE INDIAN WELLS COUNTRY CLUB. ..,) 00 City Council Agenda 3 February 19, 2008 BUSINESS SESSION 1. CONSIDERATION OF A MEMORIAL QUILT DONATION AND AGREEMENT FOR THE LIBRARY. A. MINUTE ORDER ACTION 2. CONSIDERATION OF AN ORDINANCE ADDING SUBSECTION 12.69 TO CHAPTER 12 OF THE LA QUINTA MUNICIPAL CODE PERTAINING TO REGULATIONS FOR GOLF CARTS ON CERTAIN STREETS AND ASSOCIATED MATERIALS TO IMPLEMENT PHASE I OF THE GOLF CART PROGRAM. NOTE: This item is being continued to April 15, 2008. 3. CONSIDERATION TO ADOPT A RESOLUTION APPROVING AN AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT FOR SOLID WASTE HANDLING SERVICE WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC. A. RESOLUTION ACTION 4. CONSIDERATION OF MID -YEAR BUDGET REPORT FOR FISCAL YEAR 2007/2008. A. MINUTE ORDER ACTION 5. CONSIDERATION OF TWO CITY COUNCIL MEMBERS TO SERVE ON THE CIVIC CENTER ART PURCHASE COMMITTEE. A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION OF CITY COUNCIL GOALS AND THE FISCAL YEAR 2007/2008 ANNUAL FINANCIAL MANAGEMENT REVIEW. City Council Agenda 4 February 19, 2008 REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (HENDERSON) 2. BOB HOPE CHRYSLER CLASSIC AD -HOC COMMITTEE 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (TERRY HENDERSON) 8. C.V. MOUNTAINS CONSERVANCY (KIRK) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. FRIENDS OF DESERT MOUNTAINS (KIRK) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (HENDERSON) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY CHILD SAFETY COMMISSION (HENDERSON) 16. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 17. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 18. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 19. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 20. HISTORICAL PRESERVATION COMMISSION MINUTES OF DECEMBER 6, 2007 21. PLANNING COMMISSION MINUTES OF JANUARY 8 AND 22, 2008 22. ARCHITECTURE & LANDSCAPE REVIEW COMMITTEE MINUTES OF JANUARY 2, 2008 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY - NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING & SAFETY DEPARTMENT REPORT FOR JANUARY 2008 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR JANUARY 2008 A. ART IN PUBLIC PLACES STRATEGIC PLAN 2007/2008 B. LA QUINTA MUSEUM OPERATION PLANT City Council Agenda 5 February 19, 2008*' 0 00 6. FINANCE DEPARTMENT REPORT A. CAPITAL ASSETS POLICY 7. PLANNING DEPARTMENT REPORT FOR JANUARY 2008 8. PUBLIC WORKS DEPARTMENT REPORT FOR JANUARY 2008 9. POLICE DEPARTMENT REPORT FOR JANUARY 2008 10. FIRE DEPARTMENT QUARTERLY REPORT MAYOR'S AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING A LETTER TO THE GOVERNOR OPPOSING PROPOSALS TO REDUCE PRISON INMATE AND PAROLEE POPULATION TO BALANCE THE STATE BUDGET. (REQUESTED BY COUNCIL MEMBER KIRK) 2. DISCUSSION OF MORTGAGE FORECLOSURES IN THE CITY OF LA QUINTA. (REQUESTED BY MAYOR ADOLPH) RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. '0 0 City Council Agenda 6 February 19, 2008 1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO IMPOSE A GOLF CART PERMITTING FEE. NOTE: This item is being continued to April 15, 2008. ADJOURNMENT The next regular meeting of the City Council will be held on March 4, 2008, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of February 19, 2008, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on February 15, 2008. /DATEebruary 15, 2008 VERONICA . MONTECINO, City Clerk City of La uinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. j, 0[ City Council Agenda 7 February 19, 2008 f WRITTEN C0I:3RESPONDENCE ITEM: by S February 1, 2008 FEB 4 2008 A o Mayor Don Adolph and City Council Members a 'LT,JA _ CITY ", aACLR S OF Pr y \ City of La Quinta 78495 Calle Tampico �AGA La Quinta, CA 92253 ,ram; A NATIONAL Dear Mayor Adolph and City Council Members, INTERCOLLEGIATE The 2008 Prestige at PGA WEST will be taking place October 1ls` —14a'. p` The confirmed field of 16 major universities is very strong with the defending ';�{ j iy g g INVIfXTl DNAL national champion Stanford Cardinal once again heading the field as co -host mna NO>I COLIalong with the University of California, Davis. Notre Dame, f Washington Rice ESEA1 PGA 1VfS1 AI <i0.F[i NOPMAN <bURSk and Northwestern will be returning in 2008 and were not entered in 2007. Kentucky and Michigan State are amongst the universities participating for the IRISkNTkD 9Y first time in 2008. We once again expect: to have several corporate CEO's I IORMEL representing Fortune 100 and 500 type companies along with sponsors and FARMER IOHN supporters from throughout the nation. Without a doubt, business is being KOHL BERG KRAVIS ROBERTS IS, CO. generated within La Quinta by The Prestige at PGA WEST. GEM CAR RMFOfNCIAk �ENiNN.RHtlU� ItfCLGI VEHICUI CHARLES SCHWAB Roger Swadish, Vice President of Hilton's Waldorf Astoria Collection has NIKE GOLF vowed his full support for The Prestige at PGA WEST from the La Quinta LA QUINTA RFSORT PGA WEST Resort and PGA WEST. Roger has indicated that Hilton Corporation senior TH F DAILY NEWS executives along with members of the ownership group also plan to attend this KESQTV year's event. OCTOBER 11-14. 2008 The 2008 Prestige at PGA WEST, a non-profit event under the UC Regents in �-1 cooperation with Stanford, is proposing that the City of La Quinta consider a sponsorship. The sponsorship program will include national and regional and uwnaaU. local advertising and marketing elements as well as exposure during the tournament. The sponsorship will also include merchandising opportunities and opportunities for the City to reach itsresidents with regards to The Prestige CO HOSTED BY at PGA WEST Junior Clinic, a free event. in which children and their families STANFORD UNIVERSITY are invited to attend. THE UNIVERSITY OF CALI ICIRNIA. DAVIS WWWPRESTIGE-PGAWESTCOM The Prestige at PGA WEST is requesting; a sponsorship of: A. $5,000 for a Contributing Level Sponsorship or P.O. BOX 10923 B. $15,000 for a Presenting Level Sponsorship PALM DESERL CA 92255 (760) 202-3334 The tournament will be pleased to provide a specific breakdown of sponsorship MWA MKTG®VERIZON.NET elements based on the direction of Council and staff. There are certainly many La Quinta residents who attend, support or volunteer their efforts each year in conjunction with The Prestige at PGA WEST. Thank you for the consideration of the Mayor and City Council. Sincerely, A(1�b(Og Mark Weissmann �x� GWWC1�i� Tournament Director 04(r7w c0A*Av1J"'n0Q1 0 DOUGLAS MARTIN A LAW CORPORATION WALL STREET WEST 74785 HIGHWAY III, SUITE 20I INDIAN WELLS, CALIFORNIA 92210 (760) 776-1377 FAX (760) 776-1380 e-mail: dmartinodougmartinalc.com url: www.dougmartinalc.com January 4, 2008 Donald O. Adolph, Mayor of La Quinta 55105 Riviera La Quinta, CA 92253-4764 Dear Don: Thank you for taking time to write me concerning the "Prestige" and to provide me with a copy of a (a) portion of the December 4, 2007 City Council Minutes entitled "Consideration of a Sponsorship Request From The Prestige at PGA West", and (b) Note you received from Kiner Communications after your December 4, 2007 City Council Meeting. It is unfortunate that those associated with the "Prestige" such as the Tournament Director, Mark Weissmann, were not invited to provide the Marketing Committee with information as to what the "Prestige is all about. Since I have had the privilege of participating in all eight of the previously held Prestige events, I believe I am in a position to discuss such information. In summary, the "Prestige" a not -for -profit Internal Revenue Service qualified organization, brings together to La Quinta 16 of the top academic and athletic Universities in the nation. Schools which have participated in the past include co -hosts Stanford and UC Davis, along with USC, UCLA, Notre Dame, Yale, Princeton, Michigan, Northwestern, and Vanderbilt, just to name a few. The sponsors' dinner which is a key part of the "Prestige" includes representatives from national companies such as The; Hilton Corporation, Hormel, Farmer John's, Avis Car Rental, GEM Car Division of Chrysler, and Charles Schwab. This is an opportunity to showcase La Quinta not only to the future leaders of America, the golfers at these fine Universities, but also to other sponsors - significant corporate parties in the United States. The participants — the sponsors have the: opportunity to see first hand what La Quinta has to offer in the way of restaurants, housing, golf, and general ambiance. The participants — the sponsors are people who either will in the near future or presently have the financial wherewithal after being exposed to La Quinta through the "Prestige" to come back time and time again to La Quinta. 009 Donald O. Adolph, Mayor of La Quinta January 4, 2008 Page 2 Perhaps the greatest asset that the "Prestige" has to offer, however, is the free two-hour golf clinic which the coaches and players put on for 150 youngsters, boys and girls in the area, ages four to 18, each year as part of the "Prestige" events. As a full-time La Quinta resident since 1991, and a person who built my first home in La Quinta in 1971,1 would hate to be in the position of saying La Quinta is unwilling to be a sponsor of this fine event. I am not familiar with the various inter - workings of the City and whether La Quinta's support should come from grants, marketing, or some other La Quinta City aspect. I leave the source of the La Quinta sponsorship to the City Council. I reiterate, however, the thrust of this evert is to benefit and supportthe positive efforts of the involved college students, and to expose, free of charge, the pre -college youngsters and their families as to what golf is all about. The main message from the collegiate coaches that donate their time to the Junior Clinic is for the youngsters to work hard in school, follow their respective interests, and do both with good preparation and with enthusiasm. Yes, all of this helps market La Quinta, but the real benefits are for (a) the future leaders of America who will look positively at their "Prestige" experience and what La Quinta has to offer, and (b) the youngsters in the area being headed in the right direction and developing a positive use for their free time. In closing, I would like nothing better than to be at the sponsors' dinner and have the City's representative introduced at the dinner as representing one of the sponsors of the "Prestige." Toward that end I would welcome the opportunity, as I know Mark Weissmann would, to meet with Scott Kiner, you, and others who you believe should be in attendance concerning the City of La Quinta's support for the 2008 Prestige, to be held again at the Norman Course at PGA West in La Quinta. On a personal note, I would ask, however, that such a meeting not be held during the week of the Bob Hope Tournament since I, among others, will be involved in playing that week at Silverock and the other fine 2008 Bob Hope Classic golf courses. Ve rul yours, DM:mkc ougl Martin CAGOLFWdolph 010 � Q'C "" 4 haw wy C�'ht OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 19, 2008 BUSINESS SESSION ITEM TITLE: Demand Register Dated February 19, 2008 CONSENT CALENDAR RECOMMENDATION: Approve Demand Register Dated February 19, 2008 BACKGROUND: Prepaid Warrants: 76599 - 76646) 76647 - 766651 Voids} Wire Transfers} P/R 34232 - 342511 P/R Tax Transfers} Payable Warrants: 76666 - 768461 FISCAL IMPLICATIONS: Demand of Cash -City Demand of Cash -RDA John M. Falconer, Finance Director 93,014.66 44,820.31 (6,800.00) 431,318.83 210,645.30 54,712.63 10,362,047.11 $11,189,758.84 $3,868,063.52 $7,321,695.32 STUDY SESSION PUBLIC HEARING J Oil CITY OF LA QUINTA BANK TRANSACTIONS 01/30/08 - 02/12/08 02/04/08 WIRE TRANSFER - HEALTH PREMIUM $90,480.46 02/04108 WIRE TRANSFER - PERS $2,561.51 02/06108 WIRE TRANSFER - GOODMAN ESCROW $14,040.00 02/07/08 WIRE TRANSFER - LANDMARK $247,441.84 02/11108 WIRE TRANSFER - PIERS $55,475.76 02/11/08 WIRE TRANSFER - ICMA $21,31927 TOTAL WIRE TRANSFER OUT $431,318.83 012 .- W W I ON I 1 O O O M N O •O O O W O N \ I Y J I O A N N O O In O In W O P W 1 UQ I O I W H I N O N N P WNC I UI- I � d A N N In W O r P r oz 1 I O Z 1 I I C F- I 1 W I I do 1 I 6 1 I 0. 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QG <� 0000000000000 0= Mz oz W O H I Z Z I 0,.... 0- O Z O M M M M M M M M M M M M O Z o Z o Z M" .1I Wr I OGO0000000000 ao OQ 0000000000000 OQ OQ OQ ddu I > I ODD V�O �O �0 �0 0o O-a o«<-tee-««« O-i O> Ol 1 063 I COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Receive and File Transmittal of Treasurer's Report as of December 31, 2007 RECOMMENDATION: Receive and file. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 `1 STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated December 31, 2007 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. osr Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta 06 K MEMORANDUM TO: La Ouinta City Council FROM: John M. Falconer, Finance Directon Treasurer SUBJECT: Treasurer's Report for December 31, 2007 DATE: January 30, 2008 Attached is the Treasurer's Report for the month ending December 31, 2007. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Be innin Purchased Notes Sold/Matured Other EndingChange Cash (3) LAW $ (458,069) (1) $ (1,254,(185) $ (1,712,144 $ (2,800,000) US Trees unes (2) 41,633,616 53.786,353 6.000.000 44,000,000 (3,200,(100) 0 44.433,616) US Gov't Sponsored Enterprises (2) 44.697.700 (48,000,(g0) (525,813) 49,260,540 (4,525,813) Commercial Paper (2) Corporate Notes 24,882,755 5,000,000 (10,00,000) 50,532 43,074 44,748,232 19.925,829 50,532 (4,956,926) Mutual Funds 7,937,841 4,237,968 4,741,248 1 4,878 7,942,719 4,878 Total $ 116,718172 $ 59,741 248 $ 62,454. 85 $ 427,329 $ 173,578,006 E 3,140,166 i certify that this report accurately reflects all pooled Investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Ouinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month and. John M. Falconer Finance DirectorrTreasurer Date Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount rgported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency Investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 066 K3 Treasurer's Commentary For the Month of December Cash Balances — The portfolio size decreased by $3.1 million to $173.6 million. The major reasons for the decrease continue to be construction payments for the City Hall expansion and the Ave 48`h Apartment project. Investment Activity — The average maturity of the portfolio increased by 24 days to 123 days at the end of December. The six month US Treasury benchmark increased by 5 basis points and ended the month at 3.39%. The Treasurer follows a buy and hold investment policy and has not sold investments before maturity to take advantage of market conditions. The Portfolio does contain Commercial Holdings in Merrill Lynch and AIG which have been in the financial news regarding their write-offs of sub -prime mortgages and intends to hold the investments which mature in January 2008 to maturity. In addition, Freddie Mac has been in the news in regards to sub -prime exposure. The Treasurer intends to hold these securities to maturity as well. The sweep account earned $2,785 in interest income for the month of December and the bank fees for the month were $ 1,865 which resulted in a net increase of $ 920 in real savings. Portfolio Performance — The overall portfolio performance decreased by fifty one basis points from the prior month and ended at 4.45% for the month, with the pooled cash investments yielding 4.95%. The overall portfolio yield (including bond proceeds) was one hundred six (106) basis points over the benchmark, which has decreased by fifty six (56) basis point from the (162) basis point difference in November. The reason for the decrease is the reinvestment of bond proceeds in six month Treasury Bills at the end of December. With the average maturity of 123 days, the portfolio yield should remain at these levels for the next three months with a small downward trend based upon reinvestments at lower rates and the 151 installment of property taxes at the end on January requiring investing. The Treasurer has more of a barbell maturity schedule with the longer term investments helping to keep yields higher as interest rates will gradually be falling. At this time last year, the portfolio was yielding 5.08% and the benchmark was at 4,90% so we have made significant progress in meeting our benchmark. In the short term, the Treasurer has been investing more in LAIF because its rate declines slower in a declining rate environment and in Commercial Paper. The Treasurer has not been investing in Treasury securities because of their low yield, except for bond proceeds to ensure that the funds are available for capital projects, e.g. SilverRock and Vista Dunes Courtyard Homes and the CVHC project at 48`" and Adams. Future Thoughts The Treasurer will continue to invest in short term maturities to take advantage of the yield curve — Commercial Paper with 30 to 90 day maturities and Bond proceeds will be laddered in three- and six-month Treasury bills as they mature. Maturing GSE's will be rolled over to the highest yield on curve taking into consideration cash flow needs or in medium term notes. •.'1 067 4 ] LV } _- , _ {!\ / \ �\\\\\ \ OR// 6 \ Q }[ - § ;;; k }\( )\7 § }161 ! \ \ \ ) oo`s5 o`ab gcxe foS€ �wasYbxY Y �m5xx c,kby8y MAIM s i»�xxx •TXxX � xxx � XxxX Y' HHPJ8m >m mm B= B 8 tR 12 os os os � 59R Es €_ _NBrv3 We �LL pp 58388po 88o pp S pp ipSgoEq pp pp qqpppp i58q5EE Y2 88aoX 888o ESoS 86HN - nn » K$P- %� e „"a gv"soos ;yam - It m e3 3i» nnam �'ma 'a'8. om , 4 ASyP� 0^^ 12 Y= 2= »» ��er3s XN X» 3 xX�oxxxx» gxo» ogxsx C c�sa» sa�srnsNnx a�$�� a'amm$ � � n go €_ t32mm �mm3 LLgLL - t. ug it's s8 s3a 5>i�> =SSiiii>r S$y -CCSC C» p _a �� Axggg € iWogxY �_ � g fa€oa A&�o"=a $a 00000��E daaooE �a000�� Ya°°,- a8� `m €„uU ^ uuu i�ZZ ttiip �yUKm m- z =m ZLL9 €�SSSSSSbb» .i§'a _ €S'a 89 E Sb n` $"y4a ea .c cy VV 069 LLa 8 � agg ''ddp$yK Yy}KjG yyyy K yK: ££KK££Cy9}},SK„„ mo-------------- �3rNa�Xrc�$Ejmd$&dmmSS oaBgvC�Fg ��9 Y}Y}`g 2 c=i gw�aii r$y��rR w`�n$$ �wv $ s> 9° e� �3 ��366ff¢666¢6f¢ a6f ¢6 333333333333333333 Sa n X xxxXXxxxXxxxXxxxxx �� m�nnm�nmm�mnm�m� -___«___ �=�90�c94c¢6�cy60�5p5pb6c3�3 �u £32 ycp _racyy cggb9yy &ccg:bcgmb `yy a�dF22 a�i2 dE dEa2dc 6E �Ya a`2 fly" gW „os yam>�xxu�c "LL -gaga=yUN-9T"8"S"�� 't�'$•''2y��7�923 S a��wi��'��m.n r 070 rA OOOOOO 000000000 " ' N CO N o> (O o 0 o o o 0 O O O O O O O O O r d CO N O O O O O O O O O O O O O O O O N O M O 000000 000000000 0] � V r OJ N C 0 C C 0 0 Q OOOON N 0 0 0 0 0 0 0 0 0 00000 N (0 �0 (O Q d N N r r d d'U r 1 Z�[jNN�d� M Id L.d Cq cli-7��`. 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M a J J� o o J N 0 0 o 0 « ) 0 °1 f0 LL LL J J J o 0 0 0 m —— w 00 o 0 0 o J d T N m m m M W .V d N N Tca V V d N N d N N f 0 C N HI�H _N 0 E»>Nm m u E E»>��wm m m d V U H V o U cq N m A S v N C r U v m o U m m m u N o N � m z a L z U p m o E m A m U a I m m LL y J c L mci NN NW m Z -6 E 0mhJ N 7 m ? y 0 c n N ILL N d a m E ti Eo UwE ED C W W C m (D NN L,cO 0 > 0 m e06aJJ aM N EocoE '0 w N RN n II ll yd yENN N E N N di > O jIc ' a z L0 m z a co 2 r E C d a 7 _z L) 071 1:1 Sry o�� .� l$mo 'mrym�easo All- �o� ' no�� g P.m _� pamBmmmo� vAagm5 v��. �'S'.nomm aR�m nm $er��8Y�� g'vmi .6$m°aimnn H'o n�a'$mrve Ew n. m, m_ Eo m`o'.n iyv»vrv��m�h me��rvry`f n3 n�onma=$ rvmv �m mn ,paimne �mnm�mmavm aIP-1 u9 gn�"mv � O`er Oue g riMa�B g<� «��. �oN� Emm mi m8^m' ^v�Hmmmmu ��Nemw�,`m� a�a�' m 9l v w � w w` m q -M - "EEzg SEE �co �voz� i 'E w vo` m mo w cartjVq- Q `now�Eg'9a9'n.Eoo 072 CM of Le Colnla Reconanalmn of Actual and Surplus Funds cdy Redevelopment Afar, dud penned, Anuwmy Decemler 31. 2O07 Balance of Annual Foods 1135]0.006 Less Perry dean Furs" (1 NO) Leas Nous.'us FUMs (2,66.638) Salance of Surylus FOMs $ 1]0,90],168 City Cash 8lmxmrems Bank Acmua Nam_AvaJabA Sm lus T e Bwk Surylus Yes AO Surplus YGa Wells Faplo -DemaM No Cludong $ (],256,91d)- W¢IlsFar9o-Sweep No Sweep 1 W510d Pend Cash Demand No N/A t 000 W¢IIS Fa o/Houam Den Yes CM1eckr $ 38586 S 36,588 38666 Total - Bank AanuMa S 1)18,tdd $ J6,586 $ J8,586 U S ireazury Alpmzdl Bull.- Surplus Lus3odram AvalWdl Surplus feelValue Yes �dj Ye T0a-US Tea USG-fordam 5pans0red Enlerynses Anbdo. Surplus Sul Cu.11.1 Ave ',a"I" Surplus Issuer? a Value Yes Atl Yes Bank of New York � Defraud Yes "anda, Mac 295Bd]6 2,958 Qd 2.O58474 San of New Yuh Demand Yes passe Mac 9,94d IM 9.944,105 9,910,105 bank of New Y'M1" Cemantl Yes FHLB 1,9WA23 199132' 1998323 Bank of New VOM-Demand Yes FFCB d9619]2 4951972 495I 972 Bank Ol New York - CemarW Yes Fredde Mac 4p51567 4O51,547 4.451,547 Bank of New Yoh- DemaM Yes FHLB 7.998,564 ],Ill ],998.851 Bank of New Ydrk-DemaM Yes FHLB 9,992]81 IfIa 1 9,992,i8t Bank Of New York-DemaM Yes Fredtlp Mac 2d5I 186 2g511M 2,451.186 Total- U S Government Serurlles dd.]48232 4d,]d6,232 - dd)dB132 .Muds Term W. Book Surplus Surplus CustMran_AvadaOrl Sur lus Issuer? Value Yes AO _ Yes Bank Ol Neu Y¢M1Demand Yes General Elednc Caprlal 2,963518 2983518 2,983,518 Bank of New VurXDemaM Yes US BanLorp 29989P JW6,9]] ],OrM.9]] Bank or Nev. Ymk-Oemend Vas GenerelEktlnc Ca del 1912220 1,9]2'24 1,9]222d tl ]9d2 i19 ]902 ]i9 ]9d2 ]19 Ptlme Lommeraal Paper LuSlodAvarladln Su lus Issuer? BMk Value Surplus Tes Atl Smplus Yes Bank of New TOM � p¢map Yes Ametlwn Edpra$$ Card 1,S68 Jot d.96O.3O1 6.960,101 Bank of New YOrk-DemaM Yes Merrill Lyand d,H6]99 d,9H.198 6,988.I80 Bank of New York OemaM Yes I Deere O,9]9 R1 d.9)9,]dd Bank Or NewY k Oemand Yes AIG FUMr Irrc d,H8,9H d999,H6 d,988,808 TMaI- Prime Commer9dl Pa r 19,925,029 19,925,028 I 18925.029 Food Surplus Surylus I A9e�M lnvouseeds N -A- blhp Su lus T Book Yes Atl Yes �Lo LAIF-Cny'Demand Ves State Pool 38,46]613 3O,4W,d13 (dg215681 3d,O15.H5 IF -R A- mantl Yes Stale Pcol '96620] 5965203 5988203 Toa-3 ale POO 40433,616 dd <33616 4621560 10012,008 5uglus No Ad Surplus No All Funds Surplus ActualkY Yes_ 5,926.T52 $ 26fi9036 1,505.164 $ (1505,IB4 - 1.WO 1,000 $ 1]50,]30 $4,421.Sfie $ Z,6Io,836 -09004% 00226% Surylus N0 Ad Surplus No ATM Atlual% Surplus Yes_ 9 ao96°n B0B06% Surplus No Ad Sm01u5 NU All Funds Atlual°b Surplus Y¢s 15 ]]99% 261026°4 $YrylUa No Ad Soon, No All Funds SUplus AMu_=rl %% Yes_ a 5]59% 46<Ta%-1 Sul N0 I M I Surplus No I F-All Funds Atlual % I Smplus Yes pREFr NREFI NREFI 11 ds95°/. 11 6589% Total CM ImnbmMs it],OH,396 11T,O5O,]88 4.421,568 14.028,028 NREFI allNREFI 6]Q]9Y. 6590O8Y. TaNI CIry Cash 6 lnvetlmeMF fl5,3342H 11),OH,9H d,R1,5H 112,88T,914I NREFI I 6REF1 iREFI fib dd]5% 659232%. Fiscal Almost lnvesOnents pando. - CM IMand nis Cuslodra_AvallabllM Surplus IssuerR�_ ValueAtl AngNsedW943,�': Smplus Yes 1378],IO1 5963634 9830661AulMn 19,696,JIi1TMII 2002ROA U S 61-11 CIP Yes 20N Fal ANMnry-0IP Yes 20O1 Frnan[¢ANMd1y LIP Y¢s -0IPYesUS196983. USTreasury Bill USTreasury BJl USTreasury 8111 13]W)01 5,943634 9,630661 U5 Iasuu O92H,54O - 49,2H,54o PON01bMNuaI FUMs TrvsleG-AvallaWl Surplus MOney Madal Mothall M Book Value Surplus Yes Ad Surplus Yes Chun CeMerU SBanF-0m(ecl TES 1sYAmenran 461 M1 d61 Cmc CemerUSBank Debl SVC YES 1st Amencan 19M RDA US Bank-0e01 SvC YES 1MAmenwn 1995 RDA U S Bank - LIP YES 1st Amencan - 1995RDA USBank - Special Fund YES 1NAm.,.a 2606 fin Au1M11995 US BdnkEscmw TES isl Amentdn 1996ROAUSBank-0IP YES 1st Amencan 1998 RDA U S Bank - OM SYc YES 15IAIrencan - 1"8RDA USBank -BDenalFUM YES 16tAmencan 1998 RDA U S Bank -CIP YES 1R auks kan 2OY RDA US Bank -DN Svc YES 1st Areal 2O01 RDA US Bank -CIP TES 19 Amentdn 2002 ROAU5 Bank - OM SYc YES isl AnlenWdad - ' 2,695,057 2O02RDA US Bank -CIP YES 151 AZnRa 2665.07 216E5,957 2mT-alRDA US Bank -DS YES i6l Amencan 2003 Tavabk RDA S Bank -COI YES isl Amentdn ank IP RO2O04 YES I I AM 6,313696 Fm Anth0US Bank CIP YES 1st Amenred 6,313,696 6.113896 2c04F1n AUNUSBank-COI YES INAmencan Subtotal-MutudlfuM - �— 6,9I911O B.9]921d 89i9214 Surplus Surplus o Ad No SFU—,Plu. No Ad, Sears No All Funtls Smplus Adudl°/° VGS 203]95% 2002Jo% Total Nadal All Inkind-rlb 56]J9}$1 H,239]A � 5O239A56 ]]5515% NO]60°/. Grand 7.1 t]3,5]0,O06 17548]M 442156/1 1709O],160 1,]58130 0.421.566 3,6]0,0]0 1000000 1000000% it 073 10 a 00 � � m � n O 0 O m O m Lei y r t0 R N a 0 0 O v V N m v L NHij; � z lijA �$_ H:gz v i d o m cnecoyz o m d ds W Z a` gar 6 mm.'_Oh 6 >, rLno m 2 .£ a`rcnOC x d d W U1fL0001- 2 U E E E E E E E E E E E ;, E E E ts > > v> v > > > - E u Q E ¢ E o Q= o Q o Q w o Q m v v= y a cv v N c y o N= v v a4 d m R ILL LLO�-- R LL Q K O O O -- O — O O O O m O O m EIE E,?D D c EN NT EEEa EmE1p._ - mEEvE -. 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BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: kv d0 YS 7YI['I� "k, PUBLIC HEARING: Transmittal of the December 31, 2007 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, John M. Falconer, Finance Director 017 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures Report, December 31, 2007 073 2 H 1 1 A11.1r11VICIV 1 1 CITY OF LA QUINTA REVENUES -ALL FUNDS 07101/2007-12/3112007 FUNDS BUDGET RECEIVED RECEIVED General $38.265.69900 $10.123,908,66 2650% Library 2,070.70000 415,34795 2010% Gas Tax Revenue 756,200.00 252,29174 3340% Federal Assistance 164,80000 000 000% JAG Grant 10,607 00 000 000% Slesf(Cops) Revenue 100,40000 100,727.10 10030% Indian Gaming 190,750.00 40,633.48 21.30% Lighting & Landscaping 916,50000 33,51903 3.70% RCTC 2,327,40000 coo 0.00% Development Funding 000 0.00 000% Crime Violent Task Force 101,50000 39.44126 3890% AS 939 54,800 00 138,357.90 252 50% Quimby 1.438,00000 405,11351 2820% Infrastructure 6,30000 8,334.01 13230% SB 1266 243,600 00 000 000% South Coast Air Quality 56.900.00 28,77119 5060% Transportation 1,339.10000 532.71292 3980% Parks & Recreation 334.500.00 82,886.00 2480% Chic Center 263,100 00 126.930 61 48.20 % Library Development 133,000.00 31,55000 2370% Community Center 74,900.00 24,11360 3220% Street Facility 84,18600 20,72661 2460% Park Facility 11,600 GO 4,D6484 3500% Fire Protection Facility 27.000 00 15,118 48 56 00% Arts In Public Places 113.900 00 64,012.08 56 20% Interest Allocation O.00 000 0.00% Capital Improvement 151,131.901 DO 17.222,98085 1140% Equipment Replacement 737,483.00 661.604 16 89 70% Information Technology 546,02600 545.900.78 10000% Park Equipment & Facility 430,29000 413,63238 9610% SilverRock Golf 3.587,30600 1,068,966.54 2980% SilverRock Golf Reserve 71,446,DD 1,88619 260% LO Public Safety Officer 2,60000 2,32581 8950% La Quin a Financing Authority 6,617,686,00 4,282,953.30 64.70% RDA Project Area No 1 89,138,117.DD 30,D97,12835 33.80% RDA Project Area No 2 43,548,699,OD 12,543,20934 2880% Total $344,896,99600 $7932914867 23.00% 07q 3 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 07/01/2007 - 12/31/2007 FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENT General 39.29 ,62 . 7 91,033 28 26,6 2 1 Library 5,441.31000 1,831,33180 0.00 3,609,978.20 33.7% Gas Tax 576,760 00 247,657.94 000 329,102.06 42.9% Federal Assistance 525,921 00 000 0.00 525,921 00 00% JAG Grant 10,607.00 0.00 000 10,607 00 00% Slesf (Cops) Revenue 100,400 00 000 0.00 100,400 00 00% Indian Gaming 201,14200 37,35916 000 163,78284 18.6% Lighting & Landscaping 916,500.00 458,250 00 000 458,250 00 50 0% RCTC 1,882,24000 000 0.00 1,882,240.00 00% Development Agreement 000 000 000 000 00% CV Violent Crime Task Force 57,100.00 21,296 14 0.00 35,803.86 37.3% AB 939 238,500 00 13.397 71 000 225,102 29 5 6% Quimby 8,572,10000 32,00000 000 8.540,10000 04% Infrastructure 525,221.00 278.172 16 0.00 247,048 84 53 0% SB 1266 000 000 000 000 00% South Coast Air Quality 26,600 00 5,38623 000 21,213.77 20.2 % Transportation 7.753,570.00 157.98948 0.00 7.585,58052 22% Parks & Recreation 000 46.930 09 000 (46,930 09) 00% Civic Center 6,443,42600 4,549,10770 0.00 1,894,31830 706% Library Development 000 51.726 85 000 (51,726 85) 00% Community Center 000 0.00 000 0.00 0.0% Street Facility 385,825 00 33.573 83 000 352,251 17 8 7% Park Facility 28,88600 0.00 000 28,88600 0.0% Fire Protection 000 25.474 51 000 (25,474 51) 00% Arts In Public Places 888.450 00 123,810.00 000 764,640.00 13 9% Interest Allocation 000 0.00 0.00 0.00 00% Capital Improvement 151,131,90100 17,222.980.85 534,41204 133,374,50811 114% Equipment Replacement 1,912,20600 939,58173 95386 971,67041 49.1% Information Technology 710,825.00 173,43153 73.41 537,32006 244% Park Maintenance Facility 0.00 000 000 000 00% SilverRock Goff 4,494,11700 1.873.17609 45,530.79 2,575.41012 41.7% SilverRock Reserve 000 000 000 . 000 0.0% Lq Public Safety Officer 2,00000 000 000 2,00000 0.0% La Quints Financing Authority 6,618,486 00 4,292.439 37 000 2,326,046 63 64 9% RDA Project Area No 1 145,267,859 00 46.844,909 06 32.050 00 98,390.899 94 32 2% RDA Project Area No 2 79,013,979 00 22,462,107 69 000 56,551.871.31 28.4% oa , ;,, 080 a CITY OF LA QUINTA 07/01/2007-12/3112007 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 1,763,10000 817,777.13 945,322A7 46.380% No Low Property Tax Distribution 2.620.50000 1,198,599.70 1,421,900.30 45740% Sales Tax 7,188,00000 1,989,870.17 5,198,129.83 27.680% Sales Tax Reimbursement 2,396,000.00 000 2,396,00000 0DOD% Document Transfer Tax 1,017,20000 263,67693 753,52307 25.920% Transient Occupancy Tax 5,479,100.00 1,D05,47520 4,473,624.80 18350% Transient Occupancy Tax -Mitigation Mr 298,90000 000 298.90000 0.000% Franchise Tax 1,657,700.00 410,74859 1,246 951 41 24 780% TOTAL TAXES 22,420,50000 5,686,147.72 16,734,35228 25.360% LICENSE & PERMITS: Business License 322,200.00 136,73430 185,46570 42440% Animal License 18,50000 9,14350 9,35650 49.420% Building Permits 668,600 00 297,914 38 260,685 62 53 330% Plumbing Permits 84,40000 40,803.60 43,59640 48350% Mechanical Permits 65,50000 27.579.50 37,92050 42110% Electrical Permits 47,60000 42,13064 5,46936 88510% Garage Sale Permits 11,000.00 7,39000 3,61000 67180% Misc. Permits 183,200,00 66,630.29 116,56971 36370% TOTAL LICENSES & PERMITS 1,291,00000 628,326.21 662,67379 48670% FEES: Sale of Maps B Publications 3,90000 1,06865 2,83135 27400% Community Services Fees 421,350.D0 218.061 76 203,288 24 51 750% Finance 1,45000 468.50 98150 32310% Bldg B Safety Fees 377.10000 275,54038 101,559.62 73070% Community Development Fees 222.40000 62,420.00 159.98000 28.070% Public Works Fees 501.20000 496,63350 4,56650 99 090% TOTALFEES 1,527.40000 1,054,192.79 473.20721 69020% INTERGOVERNMENTAL Motor Vehicle In -Lieu 3,138,40000 B9,05603 3,049,343.97 2840% Motor Vehicle Code Fines 86.40000 34,75117 51,64883 40220% Parking Violations 55,90000 18,70100 37.199.00 33.450% Misc. Fines 125,20000 60,575.26 64.624.74 48380% AB939 000 000 000 0.000% Federal GoA Grants 000 000 000 DOW% County of Riverside Grant 000 0.00 0.00 0.000% State of California Gram 8,600.00 12,896 78 (4,296 78) 149.960% Fire Services Credit 4,862,10000 39,964.63 4,822.13537 0820% CVWD 16,80000 000 16,80000 0DDO% CSA152 Assessment 210000.00 21854571 (8,54571' 1D4.070% TOTAL INTERGOVERNMENTAL 8.503,40000 474,490.58 8,028,909.42 5580% INTEREST 4,152,90000 2,238,62549 1,914,27451 53.910% MISCELLANEOUS Miscellaneous Revenue 28,300.00 4,780.41 23,51959 16.890% Assmm Dist Surplus 000 0.00 000 0000% Other Mitigation Measures 0.00 000 000 0 000 % Litigation settlement coo 000 0.00 0000% Cash Overl(Short) 5000 (13,70) 63.70 -27400% TOTAL MISCELLANEOUS 28,35000 4.766.71 23,583.29 16810% TRANSFERIN 34214900 37359.16 304,789.84 10920% TOTAL GENERAL FUND 38,265,699.00 10,123,90866 28,141,79034 26.460% 081. 5 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/2007-12/3'1/2007 BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET GENERAL GOVERNMENT: LEGISLATIVE 974,64800 452,57236 000 522,07664 CITY MANAGER'S OFFICE 706.56900 481,16392 000 225,405.08 ECONOMIC DEVELOPMENT 2.332.06700 1.143,82089 0.00 1,188,24611 PERSONNEURISK MGT 1,646,28400 773,79539 000 872,488.61 TOTAL GENERAL GOVERNMENT 9, 6 00 ,851, 2 0 2, 08,216 CITY CLERK 719,723.00 282.182 16 21657 437,324.27 TOTAL CITY CLERK 7371 M ,18216 2 3,324 COMMUNITY SERVICES PARKS B RECREATION ADMINISTRATION 1.036,3420C 541,17822 0.00 495.163.78 SENIOR CENTER 442,1120C 189,300.65 000 252,011.35 PARKS 8. RECREATION PROGRAMS 228,041 OC 95,345 21 000 132,695.79 LIBRARY 1,799,328.00 270.90934 000 1.528,418.66 MUSEUM 297,20000 16.90928 000 280,29072 PARK MAINTENANCE 1,371,67800 861.247.19 000 510,43081 TOTAL COMMUNITY SERVICES . 0 O0 1,974,UB9.89 0.00 3,19 .11 FINANCE: FISCALCENTRAL 0.00 LSER IC CENTRAL SERVICES 432,346 56400 432,56400 218,3964 218,39645 0.00 214.167.29 55 214,167.55 TOTAL FINANCES 4 3�910 00 6 56 16 0 10,623 BUILDING & SAFETY: BUILDINGBSAFETY -ADMIN 095 BUILDING 064,31800 1,064,31800 568,53041 568,53041 12,26095 483,29661 526,E 483,526.64 CODE COMPLIANCE 1,018,84000 463,546.48 000 555,29352 ANIMAL CONTROL 387,908 00 163,493 05 0.00 224,414.95 FIRE 4.955,724 00 110,163 68 13,545 37 4,832,014 95 EMERGENCY SERVICES 137.35700 65,173.02 000 72,18398 CIVIC CENTER BUILDING -OPERATIONS 1,248,99700 726,64020 12,26094 510,0958E TOTAL BUILDING 8 SAFETY 9U23 666To 9 2.03 6 d 1 POLICE: POLICE SERVICES 10,194,45900 1,810,59870 000 8,383,86030 TOTAL PUBLIC SAFETY 10.154,3-69-0-) 1.810,598 70 0.00 8.383,8603 COMMUNITY DEVELOPMENT: CURRENITYDEVELOPMENT -ADMIN 1,037,79400 000 1,325,146.30 CURRENT PLANNING 1,037,79400 294,20539 294,20539 000 743,58861 TOTAL COMMUNITY DEVELOPMENT ,974.00 W2, 0 8,734 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION DEVELOPMENT 8TRAFFIC 345,36700 1.2.497,90700 493,65688 8.61312 843.09219 00 MAINT/OPERATION$ - STREETS 170,176.53 1,850,65370 3,41312 33,41000 294.31547 1.116,21930 MAINT/OPERATION$-LTG/LANDSCAPING 1,966,87300 1,966,87300 850,85370 000 1,116,21930 MAINT/OPERATIONS - TRAFFIC 849,64400 146,782.48 8,500.00 694,36152 CONSTRUCTION MANAGEMENT 981,92200 710.196.52 1,3253E 270,400.12 TOTAL PUBLIC WORKS 8- 7166,, 'LSD) 35,90 . 53 3,1E TRANSFERS OUT 2,260,470 01) 341,293 61 0.00 1,919,176 39 GENERAL FUND REIMBURSEMENTS (6,365,26400) (1,923,476.84) 000 (4441,787.16) NET GENERAL FUND EXPENDITURE$ 39,295,623.00 12,591,033 28 95,637 31 26,608, 952 41 J CITY OF LA OUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY. REMAINING % BUDGET RECEIVED BUDGET RECEIVED County of Riverside Contributions Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107 5 Traffic Congestion Relief Interest TOTAL GAS TAX JAG GRANT STANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE Grant Revenue Interest TOTAL JAG GRANT SLESF(COPS)REVENUE: SLESF (COPS) Funding Interest TOTAL SLESF(COPS) INDIAN GAMING Grant revenue Interest TOTAL INDIAN GAMING 2,000,700.00 376,85200 1,623.84800 18,840% 25,000 00 25,D00 00 000 100 000 % 45 000 00 13,49595 31,50405 29 990% 2,070,700.00 415,34795 1,655,35205 20.050% 243,00000 83,099.40 159,9DO.60 34200% 170.40000 54,78858 115,611.42 32150% 323.500 00 113,060 80 210,439.20 34 950% 6,20000 0.DO 6,20000 0.000% 0.00 000 0.00 0000% 13,10000 1,34296 11,757 04 10 250 % 756,20000 252,29174 503,90826 33360% 164.800 DO 000 164,80000 0000% 000 000 0.00 0 000 % 164,800 00 0 DO 164,800.00 0000% 10,60700 000 10,607.D0 0000% 000 000 000 0000% 10,607.00 000 10,607.00 0.000% 100,000 00 100,000 00 000 100 000% 40000 72710 (327.10) 181780% 100,40000 100.72710 (32710) 100330% 177,25000 37.359.16 139,890.84 21080% 13,50000 3,27432 10,225 68 24 250% 190.750 DO 40,633 48 150,116 52 21 300 % LIGHTING & LANDSCAPING REVENUE: Assessment 916,500 DO 33,519.03 882,98097 3.660% Developer 000 0.00 000 0 000 % Interest 000 0.00 0 DO 0 000 % TOTAL LIGHTING & LANDSCAPING 916,50000 33,51903 882.98097 3.660% RCTC RCTC Funding Transferm TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures Interest Transfer in TOTAL DEV AGREEMENT 2,327,400.00 coo 2,327,400.00 0000% 0.00 0.00 000 0 0 DO 0.00 000 0 000 % 000 000 0.00 0 000 % 000 000 0.00 0.000 % 000 000 000 0000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 49,90000 23,84400 26,056.00 47.780% Grant revenue - JAW 42,50000 10,712.97 31,78703 25.210% CLET Line 6,10000 2,316.77 3,78323 37980% Interest 3,00000 2,56752 43248 85 580% TOTAL CRIME VIOLENT TASK FORCE 101,500.00 39.441 26 62,058.74 38 85U% AB 939 REVENUE: AS 939 Fees Interest TOTAL QUIMBY QUIMBY REVENUE: Quimby Fees Donations Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund Interest Transfer in TOTAL INFRASTRUCTURE SB 1266 SB1266 Grant Interest TOTAL SB1266 0.00 54,800.00 110.89999 27 457 91 (110,899.9g) 27 342.1 0000% 5r 0 ._ 1,016.000 DO 000 422,000.00 211,52925 4,30000 189,284 26 804,470.75 (4,300 DC) 232.715 74 20820% 0000% 44 85 000 6,30000 000 000 8,33401 000 0.00 (2,03401) 0 00 0000% 132.290% 0,000% 6,30000 8.33401 (2934.01) 132.290% 243,600 00 000 0.00 0.00 243.600 DO 0 00 0000% CITY OF LA OUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED SOUTH COAST AIR QUALITY REVENUE: S C A Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ TRANSPORTATION Developerfees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developerfees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developerfees Interest Transfer in TOTAL CIVIC CENTER 47,70000 24,48544 23,21456 51330% 0.00 0.00 0.00 0 000 % 0.00 000 000 0,000% 9 200 00 4,28575 4,91425 46 580% 56,900 00 28,771 19 28.128 81 50 560% 1.268,90000 391,08418 877,815.82 30820% 70.20000 141,62874 (71,428.74p 201,750% 0.00 0DO 0.00 0000% 1,339,10000 532.71292 806,387C8 39780% 334,50000 82,88600 251,614.00 24.780% 0.00 000 0.00 0 000 % 000 0.00 0.D0 0000% 334.50000 82,88600 251,614.D0 24,780% 194,70000 126,930.61 67,76939 65.190% 68,400.00 000 68,400 DO 0 ODD % 000 000 000 0000% 263,100 00 126,930 61 136.169 39 48.240% LIBRARY DEVELOPMENT Developerfees 133,000.00 31,55000 101,45000 23.720% Interest 000 000 000 0.000 % Transfer in 0.00 000 000 0000% TOTAL LIBRARY DEVELOPMENT 133,000.00 31.55000 101,45000 23.720% COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developerfees Interest Transferin TOTAL STREET FACILITY PARK FACILITY Developerfees Interest TOTAL PARK FACILITY 28,000.00 3,72100 24,27900 13.290% 46,901) 00 20,392 60 26,507 40 43 480 % 74,90000 24,113.60 50.786.40 32190% 44,100.00 14,91775 29,18225 33.830% 11,20000 5,808.86 5.39114 51,860% 28,88600 0.00 28,886.00 0 000 % 84,186.00 20.72661 63.45939 24.620% 8,00000 2,42100 5,57900 30.260% 3,60000 1,64384 1,95616 45 660% 11,600 00 4.06484 7,53516 35 D40% FIRE PROTECTION FACILITY Developerfees 27,00000 15.11848 11,88152 55990% Interest 0.00 0.00 000 0000% TOTAL FIRE PROTECTION FACILITY 27,000.00 15.110 48 11.881 52 55.990% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97.500.00 43.981 18 53,518 82 45 110 % Arts In Public Places Credits Applied 000 0.00 0.00 0.000% Interest 16,40000 20,03090 (3 630 901 122 140 % TOTAL ARTS IN PUBLIC PLACES 113,90000 64,012.08 49,887.92 50200% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 000 000 000 0000% Transfer In 000 000 0 DO 0.000 % TOTAL INTEREST ALLOCATION 0.00 000 000 0000% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD 11D RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE 981,488 DO 161,22292 820,265.08 16430% 000 0DO 0.00 0000% 0.00 000 000 0000% 10,251,06700 40,00000 10,211.06700 0390% 438,041.00 000 438.04100 0ODD% 000 0.00 0.00 00DD% 0.00 000 000 0.000% 000 0.00 000 0000% 3,817,15200 1,591,77600 2,225.37600 41.700% 0.00 000 000 0000% (31.49000) 000 (31,49000) 0000% 000 000 000 0000% 701.582 DO 29,267.00 672,315.00 4170% 000 000 000 0000% 134,974,061.00 15,4DO,714.93 119,573,346,07 11 410 % 151.131,90100 17.222,98085 133,908,920.15 074 EQUIPMENT REPLACEMENT FUND: Equipment Charges 590,88300 590,885.00 (2.00) 100000% Capital Contribution 000 0.00 000 0.000% Sale of Fixed Asset 000 7,31299 (7,312 99) 0.000% Insurance Recoveries 000 000 0.00 Interest 146,600.00 63,406A7 83,19383 43.250% Transfers In 000 000 000 0.000% TOTAL EQUIPMENT REPLACEMENT 737,48300 661,SG416 75,87884 89.710% INFORMATION TECHNOLOGY FUND Chargeeforservices 525.026.00 525.02600 0.00 100000% Capital Contribution 000 000 0DO 0000% Sale of Fixed Asset 0.00 000 0.D0 0000% Interest 21,00000 20,87478 12522 99.400% Transfers In 0.00 0.00 000 0000% TOTAL INFORMATION TECHNOLOGY 546,026.00 545,900.78 125.22 WSW% PARK EQUIPMENT S FACILITY Charges for services 391,190 DO 391,190,00 000 100000% Interest 39.100 DO 22.442 38 16,657 62 57 400 % Capital Contributions 000 0.00 0.00 0000% TOTAL PARK EQUIPMENT S FAC 430.290 00 413,632 38 16,657 62 96 130 % SILVERROCK GOLF Green fees 3.161,21100 926,381,30 2.234,82970 29.300% Range fees 83,725 00 27,146 07 56,578 93 32 420 % Resident Card 15,00000 11,08500 3,915.00 73900% Merchandise 327,370.00 1D4,354.17 223,01581 31.880% Food & Beverage 000 000 0 OC 0.000% Allocated Interest income 000 0.00 000 0000% Transfers In 0.00 000 0.00 0000% TOTAL SILVERROCK GOLF 3,587,306.DO 1,060966.54 2,518,339.4E 29800% SILVERROCK GOLF RESERVE Interest 000 1,886.19 (1,00619) 0,000% Transfers In 71,44600 0.00 71.446 00 D ODD % TOTAL SILVERROCK GOLF 71,446.00 1,88619 69,55981 2540% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2.000.00 2.00000 000 100000% Interest 60000 325.81 27419 54300% TOTAL LQ PUBLIC SAFETY 2,60000 2,32581 27419 89450% 085 s CITY OF LA QUINTA 0710112007 •12131/2007 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND PROJECT EXPENDITURES 000 000 000 000 REIMBURSE GENERAL FUND 2,096,529.00 115,00000 000 1,981,52900 TRANSFER OUT 3,344,781.00 1,716,33180 000 1,628,44920 TOTAL LIBRARY FUND SAdT,3TiL0i 000 GAS TAX REIMBURSE GENERAL FUND 575.27100 287,63544 000 287,63556 TRANSFER OUT 1.489 00 (39,977 50) 000 41 466 50 TOTAL GAS TAX FUND-579,7B600 74Y,6'$i.93 0-0�5Y9,TU7II6- FEDERAL ASSISTANCE FUND: TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 525,921.0C 0.00 000 525,921.00 JAG GRANT TRANSFER OUT TOTAL JAG GRANT 10,607 OC Goo 000 10.607.00 SLESF(COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 100,400 00 000 000 100,400 00 INDIAN GAMING FUND TRANSFER OUT 201,14200 37,35916 000 113:71284 TOTAL INDIAN GAMING FUND 70T,id7'QO �(,Jbq.16 000 LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 916,500.00 458,25000 000 458,250.00 TRANSFER OUT 0.00 0.00 000 0.00 TOTAL LTG/LANDSCAPING FUND 97,T00 0 RCTC TRANSFER OUT 1,882,240.00 000 000 1,882,240 00 TOTAL ROTC DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.00 000 0.00 000 REIMBURSE GENERAL FUND 000 000 0.00 000 TRANSFER OUT 0.00 000 0.00 0.00 TOTAL DEV AGREEMENT FUND ------- D-00 U.00 000 000 CRIME VIOLENT TASK FORCE OPERATING EXPENSES 57,10000 21,296.14 000 35,80386 TRANSFER OUT 000 000 000 0.00 TOTAL CRIME VIOLENT TASK FORCE 00 AB 939 OPERATING EXPENSES 238,500 00 13,397 71 000 225.102 29 TRANSFER OUT 000 0.00 0.00 000 TOTAL AS 939 QUIMBY FUND: CONSTRUCTION 32.00000 32,000.00 0.00 0.00 TRANSFER OUT 8.540.10000 000 0.00 8,540,100.00 TOTAL QUIMBY--6372-TII0'IIO INFRASTRUCTURE FUND CONSTRUCTION 000 000 000 0.00 REIMBURSE GENERAL FUND 000 000 0.00 0.00 TRANSFER OUT 525,221.00 278,17216 001 247048.84 TOTAL INFRASTRUCTURE OZfU 00 SB 1266 TRANSFER OUT TOTAL SB 1266 FUND 0.00 000 0 00 000 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 26,600.00 5,38623 000 21,213.77 TRANSFER OUT 0.00 0 00 0.00 0.00 TOTAL SOUTH COAST AIR QUALITY -OZf TRANSPORTATION PROGRAM COSTS 000 000 0.00 0.00 CONTRIBUTION 000 000 0.00 000 TRANSFER OUT 7.753,570 00 167.989.48 0 00 7,585,580 52 TOTAL TRANSPORTATION -775337>f0U PARKS & RECREATION INTEREST ON ADVANCE 000 46,930.09 000 (46,930.09) TRANSFER OUT 0 00 000 0.00 0.00 TOTAL PARKS & RECREATION -O'0G CIVIC CENTER PROGRAM COSTS 0 00 119.248 35 0 00 (119.248.35) REIMBURSE GENERAL FUND 202,76400 101,38200 000 101,38200 TRANSFER OUT 6,240,662.00 4,328,477.35 0.00 1,912,18465 TOTAL CIVIC CENTER = LIBRARY DEVELOPMENT PROGRAM COSTS 000 000 000 000 INTEREST ON ADVANCE 000 51,726 85 0 00 (51.726 85) TRANSFER OUT 000 0,00 000 000 TOTAL LIBRARY DEVELOPMENT -O'U0' 085 10 CITY OF LA QUINTA 07/01/2007. 12/31/2007 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 000 000 0.00 000 TRANSFER OUT 000 000 000 000 TOTAL COMMUNITY CENTER- - - - MI STREET FACILITY - PROGRAM COSTS 0 00 000 0.00 000 TRANSFER OUT 385,825.00 33,57383 0.00 352,251.17 TOTAL STREET FACILITY--3SS.HZS00 _ PARK FACILITY PROGRAM COSTS 000 0.00 000 000 TRANSFER OUT 28,886.00 000 000 28,88600 TOTAL PARK FACILITY 26ES€Qi FIRE PROTECTION INTEREST ON ADVANCE 0 OL 25,474 51 000 (25,474 51) TRANSFER OUT 0 00 000 000 000 TOTAL FIRE PROTECTION DIF-HOC25.474 51 u,uu ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 30,000 00 5,62100 000 24,379.00 OPERATING EXPENSES-APP 3,200.00 6250 0.00 3,13750 ART PURCHASES 455.25000 118,126.50 000 337,12350 TRANSFER OUT 400,000.00 000 0.00 400,000.00 TOTAL ART IN PUBLIC PLACES - - - T5635OII0 123.810.00 u_ CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 149,903,00200 16,934,41945 534,412.04 132,434,17051 PROJECT REIMBURSEMENTS TO GEN FUND 1,228,899.00 288,561 40 000 940,337.60 TRANSFER OUT 000 000 000 TOTAL CAPITAL IMPROVEMENT 151.131.9O1 0 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 1,000,132.00 192.74173 95386 806,43641 TRANSFER OUT 912 074.00 746,840 00 000 165,234 00 TOTAL EQUIPMENT REPLACEMENT FUND �4'i2',20€00 INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 710,82500 173.43153 1341 "732006 TOTAL INFORMATION TECHNOLOGY FUND �6H2BW PARK MAINTENANCE FACILITY OPERATING EXPENSES 0.00 0.00 000 000 TRANSFER OUT 000 000 000 0.00 TOTAL PARK MAINTENANCE FAC -C.IIOu uu 000 000 SILVERROCK GOLF OPERATING EXPENSES 4,422.67100 1,873,17609 45,53079 2.503,96412 TRANSFER OUT 71,446.00 000 000 71.44600 TOTAL SILVERROCK GOLF T0O SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE �00 u uu 000 000 LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,00000 000 000 2,000.00 087 11 La' V y OF TNF COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Authorization for Overnight Travel for the Emergency Services Coordinator to Attend the Terrorism Training Course Sponsored by the California Specialized Training Institute in San Luis Obispo, California from April 21-25, 2008 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: 'L STUDY SESSION: PUBLIC HEARING: Approve the overnight travel for the Emergency Services Coordinator to attend the Terrorism Training Course Sponsored by the California Specialized Training Institute (CSTI) operated by the State Office of Emergency Services (OES) in San Luis Obispo, California from April 21-25, 2008 (Attachment 1). FISCAL IMPLICATIONS: The costs associated with the attendance at the training course will be funded from Travel, Training and Meetings Fund, account #101-5056-425.51-01. Costs include registration, five nights of lodging, and meals. Employee will travel by City vehicle. The breakdown of estimated expenditures for the five-day training course is as follows: • Registration $ 650 • Hotel ($110 x 5) $ 550 • Meals $ 240 Total $1,440 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: This course will improve the skills and abilities of the Emergency Services Coordinator. The five-day training course named Terrorism contains information on the incident command, emergency response, and emergency management. At the end of the course, students will role play in a functional exercise in an Emergency Operations Center environment. This course will contain information transferable to a local exercise scenario. The City of La Quinta adopted the National Incident Management System on September 16, 2006, and is required to have two exercises per year. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the overnight travel for the Emergency Services Coordinator to attend the Terrorism Training Course Sponsored by the: California Specialized Training Institute in San Luis Obispo, California from April 21-25, 2008; or 2. Deny the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Building & Safety Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Terrorism Training Course (✓_ a ATTACHMENT Training Bulletin DATE: April 21-25, 2008 LOCATION CSTI, San Luis Obispo, CA CSTI's popular Terrorism Course has offered timely, relevant training to public safety professionals for more than a quarter of a century. Today's course is as up to date as today's headlines, and our forecasts have been consistently accurate. Now called Terrorism I in our curriculum listing, this is the original, comprehensive course that concentrates on arming analysts, responders, investigators and managers with the ability to accurately assess the real terrorist threat to their communities and provides them with a solid knowledge base to understand America's enemies, both foreign and domestic. Topics include: The Challenge of Terrorism Today Understanding Militant Islam Domestic Terrorism Transnational Terrorism Religion: Commonalities and Conflicts Psychological Impacts California Threat Briefing Explosives Awareness Critical Infrastructure Vulnerabilities Weapons of Mass Destruction Threat and Vulnerability Assessments Homeland Security Grant Funds can be used to support attendance for WMOICBRNErrerrorlsm courses available through CSTI. Operational Areas (OA's) and Urban Area Security Iniilattve Cities (UASI) wishing to use the Homeland Security Grant Program (HSGP) funds to attend CSTI courses are also required to submit an electronic training request form. The form will be automatically, smalled to the OHS -Training Division for processing and assigning a Federal Tracking Number that Is used for grant reimbursement. The form can be accessed at: hhtp:/lwww.homeland.ca.govr'hseepfrralningHome.btnil Tuition: $660.00 POST Plan III reimbursement for eligible peace officers (POST reimburses $250 of the $650 tuition plus travel, lodging and per diem). We are unable to accept tuition payments on the day of rag letratlon. Late registration will be considered on a case -by -case basis, depending on availability. CSTI accepts checks, money orders, and credit cards (VISA, MasterCard and American Express). Purchase orders are not accepted. Checks should be made payable to STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES. For credit card payments or questions about tuition contact Christine Low at (805) 549-3699, Christine_Low®oes.ca.gov. Our Federal Tax ID # is 68-0278801. Apply immediately using the form below or online at www.C$U.Ca.gov. An information packet and map will be sent 4-8 weeks prior to the course. For registration questions call the Registrar Kelly Gargano at (805) 54941190, Kelly_Gargano@oes.ca,gov or for course content, contact the Course Manager Bruce Gadbois at (805) 549-3554, Bruce—Gadbois@oes.ca.gov. Name: Tice: Agency: A400": city: State: Zip: Work Phone: PAX; Send Confirmation To: Training CoordinatoriSupervlaor Signature: E-Mail: SS# Do you have any dlsablllties (Including special allergies or medical conditions) that require special consideration during your attendance? Yea_ No_ If so, please indicate on a separate piece of paper. Please fill out this application and mail or FAX to: CSTI - P.O. Box 8123, San Luis Obispo, CA 98403-8123 090 F 0 77- �0 .tC6 OF9 y ol; COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Denial of Claim for Damages Filed by: Christopher English; Date of Loss — July 26, 2007 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 15, STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Christopher English, with a reported date of loss of July 26, 2007. FISCAL IMPLICATIONS: The total amount of the claim is $28,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Christopher English with a reported date of loss of July 26, 2007 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 091 Deny the Claim for Damages filed by Christopher English, with a reported date of loss of July 26, 2007; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, 42 reB t"M. Pl'(starit City Manager _ Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Christopher English, Claim for Damages FILE: CLAIM FOR DAMAGES CITY CLERK'SERICS OFFICE of RESER� N{�� 1 ,.�, City xi5o4 TO PERSON OR PROPERLY P.O. Box 151M CI�IM�NOm La Quinta, CA M53 l � � INSTRUCTIONS . z -o � 1. Claims for death, Injury to Person or to personal property must be filed not later than six montu nier t rNv r- the occurrence. (Gov. Code § 9112.) cn -o < 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. o c ZD M Cade § 9112.) — o 3. Read entire claim form before filing. 4. See page 2 br diagram upon which b locate of acciderd C' a o 5. This claim form must be signed on sg page 2 at !atom. rn 6. Attach separate sheets, if nwvxssary, to give full details. SIGN EACH SHEET. TO. Name ofGly]La Quinta Dabotl3irffiICl�bwt 16-T2-550 Name OfCklacemtCHRISTOPHER W. ENGLISH Occupation of(2airmt Home Address of Claimant City and State CARPENTER Hare Telephone of Clanharht P.O. BOX 143 LA QUINTA CAL 760 771 8912 Business Address of Claimant City and State Business Telephone of Claimant Give address and blephone number to which you desie notices or comnxinbatons b be ,sera regarding claim: Claimanfs Social Seamity No - SAME AS ABOVE @#$ $$ #$fQ When did DAMAGE ar INJURY ocarR Nantes of any city employees nvahed it INJURY or DAMAGE Dab' rIM• OFFICER WIGGS ID# :3995 RIVERSIDE COUNTY IfClamis Equi ble Indemnity,give da dalment served with the complaint SHERIFF Date: Where did DAMAGE or INJURY occur? Desrnbe fury aid bete on diagram an rewhrse 'd tlhis and address and measurements from landmarks: era sheet Where appn Kww, grve street navies SEE MAP Describe in detad how the DAMAGE or INJURY occrmed. I WAS BRUTALLY HANDCUFFED BY WIGGS Why do you claim the city is responsible? WIGGS WORKS FOR THE CITY Describe in detail each INJURY or DAMAGE I SUFFER FROM PAINFUL INFLAMMATION,ABNORMAL NU14BNESS AND TINGLING SENSATIONS,SWELLING,ACUTE PAIN,LIMITED RANGE OF MOTION,CONSTANT ACHEING, SPORADIC SHOOTING ACUTE PAIN,BURNNING SENSATIONS,THROBING CANT HOLD UP A COFFIE CUP, CANT TURN OFF A LEAKY FAUCET. 093 SEE PAGE 2 1OVER1 THIS CLAIM MUST BE SIGNED ON REVERSE SIDE The amount dair ed, as of the date of presentation of this daim, Damages incurred to date (exact): is computed as follows: Dama e b Estimated Prospective damages as far as known: v Property .' . $ Expenses for medical and hospital pre $ Loss of earnings .... , . • ... , , special damages for pain;•sufferinc}0 General damages..$]0�.00..00 $ $10,000.00 Total damages incurred to data .......... $ �-- Total amount damsel as of date of presentation of This daim: IN Fubtre expenses for medical and hospital care .$ Future loss of earnings ....................$ Other Prospective special damages ..........$ Rospeck general damages ..............$ Total estimated prospective damages .......$ THE' JURISDICTION OF MUNICIPAL COURT Was damage andlor injury investigated by Police?. -- Were Paramedics or ambulance caged? eIf so, whatff SO, name city aiyl — If injured, state date, time, name and addre of odt of your initial v t or ambulance WITNESSES DAMAGE or WARY: List ad rsons and addresses of Name � < P kJ Address �7 m known b have inbrmagon: Name KrNNFK tvv"a1 Address �i�i-- —�?(ao T&q S4fiF Narne Address Phone ? DOCTOR AND HOSPITALS. Hospital Address Doctor Doctorgdd2ss .— Phone Address —_ _ Phone Phone For al accidenntdairns place on lolavng dragram name of streets, lord �� CAREFULLY East south, And West indicate Place of accident r and by'&t' and' are 80°�9' I)eand of of yourself a Your vehicle at are Erne of are accident numbers ordistances b street comers, dCA,Vehicie was nrdved, denna poet f6rgrad by Idler A' bmtion dCilyVehide when you first saw it. and by B' lum6on of or your vehicle when you first saw City Vehicle; location of City vehicle of time of NOTE: yourself i dagrams below do not Et are siluaEon, attach hereto a proper diagram signed by daimant CURB laiuia ul i.rarma� rson filing to to Claimant BE ILSEE MAP SIDEWALK CHRISTOPHER W. ENGLISH of a false claim is a felony CURB 1-21—o8 Code 8.72. J 094 CHRISTOPHER W. ENGLISH P.O. BOX 143 LA QUINTA CAL.92253 760-564-4255 I VIVIVAHAD i a 90 �Y a� WALT \KmntS I I �C�VNP� Q\J fas 095 o F acE �s� ow5 "f OF COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Denial of Claim for Damages Filed by: Charles Knight; Date of Loss — October 15, 2007 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Charles Knight with a reported date of loss of October 15, 2007. FISCAL IMPLICATIONS: The total amount of the claim is $1,089. CHARTER CITY IMPLICATIONS: None. KGROUND AND OVERVIEW: A claim was filed by Charles Knight with a reported date of loss of October 15, 2007 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: ; 096 1. Deny the Claim for Damages filed by Charles Knight, with a reported date of loss of October 15, 2007; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, A"I�� gre lumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Charles Knight, Claim for Damages 097 ATTACHMENT1 FILE WITH: CITY CLERKOFFICE CLAIM FOR DAMAGES RESERVE FOR FILING STAMP Qlyofl'S P.O. Box 1504 TO PERSON OR PROPERTY P.O. Box 1504 CLAIM NO. La Quinta, CA 92253 RECEIVED INSTRUCTIONS . 2007 N1 I. Claims for death, injury toperson orb personal property mustbe filed riot dhs t later than sic mor.after 130 PM 17 26 the occurrence. (Gov. Code § 9112.) 2. Claims fordamages to real property must be filed not later than i year after the occurrence, (Gov. C I T OF LA Q U I H TA Code §9112.) CITY 3. Read entire claim form before ARM. LERK'S OFFICE 4. See page 2 for diagram upon which to locate place of aeddenL 5. This claim form must be signed on page 2 at bottom 6. Attach separate sheets, Ineoessary, to give full details. SIGN EACH SHEET. TO: (Name of City] Date of Birth of Claimant /-A ,vrf 3- I—ifiv Name of Claimant horn of Clairnarht Home Address of Claimant City and State Horne Telephofie of Clal marht _ 7s-it10 �oe(osrn, WaY �.� cr"l. �r>E-a 4Z::s3 �r��- v o Busirim Address of Claimant City and Stab 74-4f a c og 440-,- Business Telephone of Clamant 4 .Give address and Wphone rarmber b which yvu desire w5ces or coriuriunicalions le be sent 7(,0-S1;Il� Clabnanfs Social Seanily No.: regarding claim: P-0, /,mac 1,o4z t-E Q, • i2 zY7 Roo • SM Y '- When dd DAMAGE or INJURYoocur! Date: 1 ht 4 r42 Y Time: DA Names of any d4r employees bvdved In INJURY or DAMAGE: If Claim is for Equital k hldennily, give date dainant served wth the miplaumt Date: Where dim DAMAGE or INJURY OCG1i1 Describe I &. and bcate on diamam en mvnxa rMa of ace ehmf Wham ammminip niva ti a f ma and addrew and measuremerib from landmarks: % ?K G -rotdt tL •trh, -K -r 7wF - AA:- ro e ecreh , .J �rre d(etG 9�i D o•� ajr•�vd aNtSY'f ccr9- , Ca 4...�.c,ta- (art. fh;i-S.3 - Cyt,tb /s da//—nt,ep us4�,�X Sip Kefl /t� r�.trer< r.3�f�r Descibe in dealt -how the DAMAGE or INJURY!/ocamed. ' • . ,SRsa i'e.// onrrC '�nsrTr'e CeaC�' (7c..o-rr.o� 7 r�-e. ,2w� � r32 e.�rc, tig„ G6� C'2)Tcca fsD ci�5 Tisw N - �.r-re {/•E e U_ Cl •Why do you datm the aty is respomsble? • ce T 'TK e "Ti2-e c.� sA✓z e, e ., rc� G.F.•ra s e,p�a I-� `f Descibendetateach INJURY orDAMAGE riF�-- 400e-- 0-r-` rk -t- rV 5 !c Trb.vA raj •rat_ D c vYt 1% is %,fG 16-e- - nlog A— r¢.4 a. t s C-M Ntrw Lars -u r i,/ecfr h.iH-c.ri rY-0.9.vr7` ✓3r-0G/-' 2 %!f FY s r eA Tv be ✓-A-,fceo i —0-- ?v e!32o ' Q ✓ G(�(/LTS, 093 SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exacq: Estimated prospective damages as tar as known: Damage to property ................. $ —L D ft 9 Future expenses for medical and hospital pre .S o Expenses for medical and hospital care ..... $ _ o Future loss of earnings ......... Loss of earnings .............. S _ o S ° Other prospective special damages ..........$ U Special damages for ..................... $ o Prospective general damages ..............$ 0 General damages . ...................... $ p Total estimated prospective damages .......S CJ Total damages maned to date .......... $ [ a Total amount claimed as of date of presentation of this da&n $ ( o 9 Was damage andfortnW invm&gated by police? Ate) Hso, what city? Were paramedics or ambulance called? AAA If so, name city or ambulance If injured, state date, lime, name and address of doctor of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and add(esses of persons known b have inform lion Name Address Name Address Name Address Phone Plane Phone Ford accidentdans plane on READ CAREFULLY dxalo East South, And West nplaceot x•40" Now' a byA-TandbeaGanofyourselforyourvehicleatInItmeottheaoddent numbersordsfanoeslostredcorML KCkVdddeewasn how b1B1 and'Ihepokdotnlpaabyx• karA!bodndClrVdd*MneaYOU fustsawkand byVI=5ono(pursd NOTE 1'dagrarrslebwdonotidlheslWaawnattachtr�eloapnperdtagram Of yaa vehicle When you first saw City Vehicle; location of City vehicle at lime of signed by daknant. CURB --!t 1.3 KE ICE D 'SIDEWALK CHARLES D. KNIGHT. § Ma.) Presentation of a false claim is a felony (Pen: Code 5 72 099 OUTBACK PATIO & SUNROOMS, IMF. 46-263 Ste. A Oasis S,t> Indio, CA 92201 �> (760) 342-8601 ; 1 (800) 377-2846 Lic. #483069 www.outlbackpatios.com Outback Patio & Sunr s, Inc., hereinafter called, 'Contractor, 'Seller, and/of'Beneficiary' agrees to provide the following labor, materials and construction in accordance with the plans and specifications as may be added and initialed by the parties attached hereto. r BUYER(S) RESIDENCE ADDRESS PHONE ( _J 77d"' —//i.S< CITY Gf1 ©Y�i.r/%/9 .- . STATE i�A ZIP - Q This is a ("MIT SALE' effective upon completion of necessary Downpayment Balance per schedule credit daamrems. Disbursement due as follows: DownPaymenc-0— All Transactions are subject to review by the Installation artd Credit Q This CASH AGREEMENT' is effectiveupon customer's obtaining Departments, who may cancel, refunding any downpsyment. financkhg ttrd payrttent is due as follows: PAYMENT SCHEDULE Downpayment Balance per schedtAe 1. INSTALLATION OF CEMENT ........................... $ TOTAL COST, Materials and Labor DEPOSIT.._... _.._..... ................................... ......... FINANCED AMOUNT. .............',:, ;r - UNPAID BALANCE ..... __.... _: , too~ alegble oopyof every dxtwmdthat owne cpnstruaion he shall Pay Contractor the arwat d dale. 2. DELNERYOIF MATERIALS ............................. f & INSTALLATION OF .................. ................ ..__,.. 3 u v 4. INSTALlAL16lN�%E.,_..w� �-��= -�-y. •"-�._•_:; asked, and WIN N Paymeos we" In aWorda 00 vats PaYrrreN arhedce above. tarry PaymaM Is not made whendue. Contradar may keep mepb ldle urAa wtlht We as allpayments due have been made. Ataiue o panned lora period in excess d We (5) days shall be con0dered a mafo(breach. Outing long a Ww heavypeno0s of rain, naeonry Renner such as stucco, color coal or block roay became setaaied and seepage of molsarte may become vtslible where page covers acKh bore house E)dsahg sacks at windows and doors may allow for a0skae to perrebate the stucco and cause interior damage W yoc'rhouse. Outback Patio & Srasooms. lore uses ten Iighesl WaRy sesaFinas when cerlstnrctrg your page cover or patio enclosure project bIA carrot guarantee oat products horn water seepage bOund dhe projects we build though existig cracks in skmm walla To proud against water seepage cutback Patio & Serecons, knc. suggests tal have owners patch up o sea any VLjWe cracks prior to construction. SALESMAN REGISTRATION NO. DwN6A-9.1lyr #SiGNkLURE p(�T�., ii ACCEPTED by COWRACTOR- SEl1Ell SIGNATURE Qw((E<R4W—YEfi.SIGUATURE DATE .� X X 00 o Fo`- • ow5e y OFL COUNCIL/RDA MEETING DATE: February 19, 2007 ITEM TITLE: Authorization to Reject All Bids and Re -Advertise for Bid the Avenue 54 Median Island Landscape Improvements, Project No. 2006-09 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Reject all bids and authorize staff to re -advertise for bid the Avenue 54 Median Island Landscape Improvements, Project Number 2006-09. FISCAL IMPLICATIONS: The following is the approved funding and funding sources for the Avenue 54 Median Island Landscape Improvements: RDA Project Area Number 1 Total Funding Available: $701,142 $701,142 Based on the Landscape Architect's estimate of probable construction costs in the amount of $904,471, the following is the estimated project budget for the Avenue 54 Median Island Landscape Rehabilitation Improvements: Design: Inspection/Testing/Survey: Construction: Project Management: Contingency: Total: $50,688 $39,283 $904,210 $15,206 $89,084 $1,098,471 As illustrated, a shortfall in the amount of $397,329 exists between the approved project funding and the anticipated project budget. Considering the current positive 101 bidding market and that actual bids received were lower than the engineer's estimate, staff does not recommend any adjustments to the budget at this time. Staff will present any necessary funding recommendations along with its award recommendation. CHARTER CITY IMPLICATIONS: The project is 100% funded with Redevelopment Agency Project Area Number 1 funds. As such, the project will be bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The project is located on Avenue 54 from Jefferson Street to Madison Street. The proposed landscape improvements will rehabilitate the existing landscaping to include installation of artificial turf, new drought tolerance landscape, drip irrigation, and median island lighting. The landscape palette is based on the City Council approved "desertscape" theme for primary image corridors. On December 18, 2007, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise the Avenue 54 Median Island Landscape Improvements, Project Number 2006-09 for bid. On January 30, 2008, four sealed bids were received for the construction of this project (see attached bid summary). Teserra submitted the lowest combined bid in the amount of $599,737. Subsequently, a bid protest was submitted by Marina Landscape, Inc. charging that the percentage of work being performed by subcontractors was higher than allowable. After review of the issues, both City staff and the City Attorney concurred that the contract should not be awarded to either the low bidder or second low bidder. The bid from the third lowest bidder is approximately $150,000 higher than the low bid. Therefore, staff recommends the City Council reject all bids and re -advertise the project. The PS&E for Avenue 54 is now complete and available for review within the City's Public Works Department. Contingent upon City Council authorization to re - advertise the project for bid on February 19, 2008, the following is the anticipated project schedule: City Council Approves PS&E Project is Advertised City Council Awards Contract Sign Contracts and Mobilize Construction Project Close-out February 19, 2008 February 20 — March 19, 2008 April 1, 2008 April 1-21, 2008 May — July, 2008 August 2008 '. j .. .102 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Reject all bids and authorize staff to re -advertise for bid the Avenue 54 Median Island Landscape Improvements, Project Number 2006-09; or 2. Do not reject all bids and do not authorize staff to re -advertise for bid the Avenue 54 Median Island Landscape Improvements, Project Number 2006- 09; or 3. Provide staff with alternative direction. Respectfully submitted, imothtRJ o son, P.E. Public rector/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Bid Summary 103 0 W - C 8 8 8 8 F�28�8�0 8 8 8 G � o i $goo g 8 g 8 A J y ago 8gg _ g g 8 il w w F 8 `=gam s Y i gaga 8_ g g 8 8 g 8 g 8 g 8 g w a¢¢¢ a a a s Q ¢ a a F� N Uy w Z Z F U? O a mKm F O Z Z w O U O Zia, z6 Z U w O $ W z° O G G �J �Y.i p W O ymj W E N Z mLJq" O, Z Z 6�¢ m O xJ O U ¢ W OpC ZU UO Z O J Z O Z O z O O ZO O Za ZpU O O ZJ O ZpiJ OO <z _R UWO r6 ZZ J as 0 zo z�zzzz z zoz z z z E: z z o p p W^ z E fzzzwjaaoj ��ooi�z,mL z��zz��a;zazgz� zzgz�,av,<o°� �J zFQai UO� Ji 6L W tiL ZY'zm J vmiE ,si, h N6NaN�N vzi y u'zm �JsmviJywh O �$Cj z y W NU_ p° �" hUivmi��2 �y H Z Zz Zz ZZ ZZ'�ZVZ> Z� ZK �ZY 6 yZy Q ��>zLZ�"Z ai Q? Z0 = Upy FO-O p ZZ6 ? W O i f- p C� �i a< LL F- u U u. ✓. � 4. E W u i u. x Y. a 4..E 4 a Z W vl 6 a W p L a U p u=. a Q u. N L� T F zZ F 04 Tdf 4 4 ag"i COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Acceptance of Avenue 52 Median Island Landscape Improvements Project No. 2006-03; and Approval of Contract Change Order No. 4 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: �7 CONSENT CALENDAR: 8 STUDY SESSION: PUBLIC HEARING: Accept Avenue 52 Median Island Landscape Improvements Project No. 2006-03, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $106,549, thirty-five (35) days after the Notice of Completion is recorded; and approve Contract Change Order No. 4 (Attachment 1). FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $1,176,600 Amount spent through 2/12/0/ $1,000,695 Project Budget Amount Available $ 175,905 Remaining Fiscal Commitment to Contractor $ 153,310 Project Budget Amount Remaining After Construction Efforts $ 22,595 Original Construction Contract Amount $ 978,413 Contract Change Orders No. 1-3 $ 57,626 Pending Contract Quantity Change Order No. 4 $ 38,606 New Contract Total $1,074,645 Amount paid to Contractor to date $ 921,335 Total Remaining Fiscal Commitment to Contractor $ 153,310 Total Retention to be Released (Less Plant Establishing Period) $ 106,549 90 Day Plant Establishment Period to be billed (No Retention) $ 9,160 Contract Amount Remaining to be Billed by Contractor $ 37,601 Budget Amount Remaining After Construction $ 29,546 105 Adequate funding is available to pay the contractor's remaining billing ($37,6011 and retention ($106,549) for project closeout. CHARTER CITY IMPLICATIONS: The project was 100% funded with Redevelopment Agency Project Area Number 1 funds. As such, the project was bid with prevailing wage requirements. BACKGROUND AND OVERVIEW: The project is located on Avenue 52 from Washington Street to Jefferson Street. The landscape improvements rehabilitated the existing landscaping to include installing new drought tolerance landscape, drip irrigation, and median island lighting. The landscape palette is based on the City Council approved "desertsc:ape" theme for primary image corridors. The project limits were originally approved on Avenue 52, from Calle Rondo to Jefferson Street. The project was advertised with a Base Bid Area which included the project limits between Jefferson Street and Calle Rondo, and Additive Alternate Number 1 with the balance of the project limits between Calle Rondo and Washington Street. On August 7, 2007, the City Council approved the Plans, Specifications and Estimate (PS&E) and authorized staff to advertise for bid the Avenue 52 Median Island Landscape Improvements, Project Number 2006-03. On September 6, 2007, three sealed bids were received for the construction of this project. Park West Landscape, Inc. submitted the lowest responsive combined bid in the amount of $978,642. On September 18, 2007, City Council awarded a contract for $978,462 to Park West Landscape, Inc. to construct the Avenue 52 Median Island Landscape Improvements Project No. 2006-03. On October 5, 2007, a Notice to Proceed was issued with a sixty (60) working day contract completion time starting October 8, 2007, and ending on January 8, 2008. Contract Change Orders extended the project to January 22, 2008. The project was deemed substantially complete on January 12, 2008, or six working days early. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Quantity adjustments must be made between the proposed bid quantities, and the actual quantities utilized. Actual quantities may vary due to variances from the estimated bid quantities and/or additional areas being added to the project scope. 10S Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the Avenue 52 Median Island Landscape Improvements Project No. 2006-03 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $106,549, thirty-five (35) days after the Notice of Completion is recorded; and approve Contract Change Order No. 4; or 2. Do not accept Avenue 52 Median Island Landscape Improvements Project No. 2006-03 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $106,549, thirty-five (35) days after the Notice of Completion is recorded; and do not approve Contract Change Order No. 4; or 3. Provide staff with alternative direction. Respectfully submitted, Q Ti othy R. J n on, P.E. ublic Work Dir ctor/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Contract Change Order No.4 107 ATTACHMENT 1 Tar CONTRACT: Avenue 52 Median Landscape Improvements CONTRACTOR Park West Landscape, Inc. 1215 Graphite Dr. Corona, Ca. 92281 Cnnl-o-I� Sheet 1 of PROJECT NO.2006-03 CONTRACT CHANGE ORDER NO. �{ **#k***##*#*##*#********#**#t#**t*iR*ttt#}**#***kt**t**#***t#****#** Pwsuanttothetermsoftheocig'ma1Contract AgreenIyou arehaftdirected tomaLatheher eindesm" cIlchangesadothe following desm'bed work not included in the plans and specifications forthis Contract. Unless of ie wise stated all work shall conform to the terms, general eondr 08Iand special provisions Of the original Contract DFSCRiM01i OF CHANGE This Contract Change Order allows for the correction of iecoaect contract amount, listed on the orWoal subsequent Contract Change grdI contract documents and This Contract Change Order also allows for the Contract Quantity Adjustment bdm= the Bid Quantities and the Actnal instaQuantities lled AmamtS8.606.00 al Contract Amount $ 978 412So Contract Orden 91-3 S576265 Pending ntity Aoent CCO 04 $ 38606.0 Contract Total S 1074 644.75Revised ny reason offt contract d=V order thctime ofcompktion is adjusted as follows: -o- days added to contract time. The revised eoutract completion date shall be: 01/22N8 dw By _Date* .'tRp We, the undersignedCo mvaeior, have given carefulconsfderadon to the ehangeproposedand hereby agree if this proposal is approved that we will provide aRequipnrent, furn,h oil matertah-perform alllabor,.eiI as maybe noted above, arrdperform allsavkw neceuarytoeoaI the above specUkd work and hereby accep fall payment the amount shown above, which includes all dveet and indirect overhead expensesfor arty delays. n _ / 11 Accepted SCA-N 1) Contractor.y po-k< West; Lt'+JAUffiE`ttJC' . Date t Z3 0$ CITY OF LA QUINTA Avenue 52 Median Landscape Improvements Project No. 2006-03 Final Quantity Adjustment Comparison area No 1 1 Actual Quan ay Installed _ Bid Amounts 1 Description Unit Bid QtyUnit Pr ce Ouant tar New Total Unit Price J Extended Price Cost Difference Mobiheaven LS 1 $15,00000 1 $15,00000 $15,00000 $15,000.00 $000 Traf eControl LS 1 $19,80000 1 $19,80000 $19,80000 $19,80000 $000 Provide Dust Control tPM 10) in accordance x ith A MD regulations LS 1 $10,00000 1 $10,00000 $10,00000 $10,00000 $0.00 Clearing and Grubbing LS 1 $24,15000 1 $24,15000 $24,15000 $24,15000 $000 Furnish & Install Decorative "C'resta' Boulders 2'x2'x2'per plans. details andspecifications EA 52 $62 00 52 $3,224 00 $62 00 $3,224 00 $0.00 Install Decorah,,'Ce,t<i' Beuldcis, 3'x3'c3' par tans, dcmdseeds cci5cahom EA 104 $10500 104 $10,92000 $10500 $10,92000 $000 Furnish and install "Desen Gold" tines 2" thick per SF 49,250 $0 60 104,250 $62,550.00 $0.60 $62,550 00 $0 00 tans and s inis"ho , Furnish and install decorative stamped paving per SF 725 $1750 2,021 $35,367.50 $1750 $12,687 50 $22.680 00 Ian, aad 6 eaiiealum, Furnish and install Irrigation System coni and in IS 1 $167,92000 1 $167,920.00 $167,92000 $167.92000 $000 ace Furnish and install 12' brown trunk Phoenix dact hfern Palm, skinned - includes backfill and EA 9 $4,200 00 9 $37,800 00 $4,200 00 $37,800.00 $000 Furnish and install 24'Box Fenno nim Flondnm EA 39 $26500 33 $8,74510 $265.00 $10,335.00 -$1,59000 Furnish and install 24' Be, Chdalpa tashkentensis EA 25 $25000 30 $7,500 CO $25000 $6,25000 $1,25000 Furnish and install 5 gallon Agave parryii EA 105 $2300 105 $2,415 CO $2300 $2,41500 $000 Furnish and install l gallon Aloe very EA 119 $850 119 $1,011 ED $850 $1,01150 $000 Furnish and install I gallon Bougamvdlea'Ooh La EA 97 $650 97 $630 50 $650 $630 50 $000 1-a' Fumish and install I i Chrysewnm ina,aema EA 251 $650 251 $1,63150 $650 $1,63150 $000 Fumishand install 15 gallon Cardin boissiei i EA IS $7200 0 $000 $72.00 $1,29600 -$1,29600 Fumish and install 5 gallon Conlin pan i(ohn 125 $2200 125 $2,750.00 $2200 $2,75(.00 $000 Furnish and install 5 gallon Dnlw capuata'Sierm Gold' 4111 $2200 410 $9,020.00 $2200 $9p20 00 $000 Furnish and install l gallon Dalea greggn [EA 82 $6.50 82 $53300 WEB $533.00 $000 Fumish and install I gallon Engeron karvinskimas 100 $7 50 100 $750 00 $7 50 $750 00 $000 Furnish and install I gallon Eriegonuin fasmculatutn 351 $7 50 351 $2,632 50 $7 50 $2,632 50 $000 Famish and install 5 gallon Emmophda maculata EA 68 $2200 68 $1,49600 $2200 $1,49600 $000 Furnish and install 5 gallon Gossypinm harknessn EA 152 $2300 152 $3,49600 $2300 $3,49600 $000 Furnish and install 5 gallon Hesperaloe pan i0ora `Yellow' EA 68 $1700 68 $1,15600 $1700 $1,15600 $000 Furnish and install 5 gallon Hesperalec pan i0om EA 266 $23.00 266 $6,11800 $2300 $6.11800 $000 'Red' Furnish and install I gallon Lantana mootevidensta EA 44 $650 44 $28600 $650 $28600 $000 Furnish and install 5 gallon Senna anemismides EA 28 $1750 28 $490.00 $1750 $490 00 $000 Fumish and install the ele, ned human, ,,tom per LS 1 $412,350 00 1 $412,350 0) $412,350 00 $412,350 00 $000 laps,evnkmwns and details Providea90-day plant establishment LS 1 $7,360.00 1 $7,3600) $7,36000 $7,36000 $0.00 Base Bid AreaTotal $857,102.5D $836,058.50 $21,044.00 ate 1 Clearing and Grabbing LS I $4,50000 1 $4,50000 $4,50000 $4,50000 $000 Furnish & Install Decorative "Cresta" Boulder, EA 10 $62 00 10 $620 00 $62 00 $620 00 $000 2'x2'x2' per plans. details ands r,firatma, Install Decorative"Coata' Boulders. 3'x3'x3' per EA 20 $10500 20 $2.10000 $105.00 $2,10000 $000 tans. details andspecifications Furnish and install "Desert Gold" fines %'thick per SF 18,100 $0.60 18,100 $10,860 00 $0 60 $10,860 00 $0.00 lansands aafi,,uen, Famish and install decomnve stomped paving per SF 925 $1750 1,945 $34,037 ED $1750 $16,18750 $17,85000 tans ands .,1i,,tmmi, Fumish and install hnganon System complete and in LS 1 $30,420 00 1 $30,420 00 $30,420.00 $30,420 00 $0 00 ace Famish and install 24' Box Cerednun Flondnm FA 8 $26500 8 $2,120.01) $26500 $2,12000 $000 Fumish and install 24" Box Chnalpa tashkcmensis EA 4 $25000 4 $1,00001) $25000 $1,00000 $000 .103 CITY OF LA QUINTA Avenue 52 Median Landscape Improvements Project No. 2006-03 Final Quantity Adjustment Comparison aea No 1 Ac[ual Quanht Installed Bid Amounts Description Unit eid Qt Umt Pr ce Orant ty New Totalit I Unit Pnce Extended Pnce Cost Difference Furnish and install 5 gallon Ara,, pa, EA 24 1 $2300 24 $55200 $2300 $55200 $000 Furnish and install l gallon Aloe sera EA 34 $850 34 $28900 $850 $28900 $000 Furnish and install lgallon Bouga.nvillc,'Ooh La La' EA 17 $650 17 $11050 $650 $11050 $000 Fnmrsh and install l gallon Chrysaam.,nmocana EA 60 $650 60 $390.00 $6.50 $39000 $000 Famish and install 15 gallon Cordia bo ssicn FA 4 $72 00 0 $0 CO $72 00 $288 00 -$288 00 Furnish and installs gallca Cordia parsinfirlia CA Is $2200 18 $396CO $2200 $396.00 $000 Furnish and msta115 gallon Dal,, ca,atua'S.cm. Gold' EA 74 $2200 74 $1,628 CO $2200 $1,62800 $000 Furnish and install I gallon Dale, ere i. EA 13 $650 13 $84 50 $650 $84 50 $000 Furnish and install I gallon Engeron karvmskieras EA 20 $750 20 $150 00 $750 $150 00 $000 Eum.sh.md install I gallon Enogonum fasc.culatum EA 52 $750 52 $39000 $750 $39000 $000 Fum.sh,nd install 5 eallon Eremo hda maculae EA 11 $2200 11 $24200 $2200 $24200 $000 Fumtsh.mdmstell 5 gallon Gossyp.mn harkncssu EA 25 $2300 25 $57500 $2300 $57500 $000 Furnishand install 5 gallon Hcrytcraloc parvi0orn 'yellow' EA 15 $1700 15 $25500 $1700 $25500 $000 Furnish and install 5 gallon Hesycraloe par. dlora Red' EA 31 $2300 31 $713 00 $2300 $713.00 $0.00 Furnish and install 1 gallon Lantana montcc.deras EA 9 $650 9 $58.50 $650 $58 50 $000 Fumrch andmstall 5 gallon Sennaancm..... ties EA a $1750 6 $10500 $1750 $10500 $000 Fir.uh and msull the clenncal hghnng sys.em per plans, specifications and details LS 1 $66,52000 1 $66,52000 $66,52000 $66,52000 $000 Prostdca 90-day plant establishment LS 1 $1,80000 1 $1,80000 $1,80000 $1,80000 $000 Additive Alternate #1 Total $159,916.00 $142,354.00 $17,562.00 Grand Total (Base Bid+ Additive Alternate#1) $1,017,018.50 $978,412.50 $38,606.00 11,m v<s'(119aee L8 1 $18,80002 1 $1880000 $18,800.00 $18,800.00 $000 r nnalpe tbs„n. LS I $24, 14475 1 $24,14475 $24,14475 $24,14475 $000 c„rmi,n inasll LS $14,68150 1 $14,68150 $14,68150 $14,68150 $0.00 Project Total (Base Bid+ Additive Alternate #1+ Contract Change Orders) $1,074,644.75 $1,036,038.75 $38,608.00 119 COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Approval of a Reimbursement Agreement, Between the Coachella Valley Water District (CVWD) and the City of La Quinta, for the Construction and Relocation of a Water Line Within the Villas of La Quinta, in Conjunction with the Construction of the Villas of La Quinta Sound Attenuation Wall Project No. 2006-02 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Reimbursement Agreement, between CVWD and the City of La Quinta, for the construction and relocation of a water line within the Villas of La Quinta, in conjunction with the construction of the Villas of La Quinta sound attenuation wall, Project No. 2006-02, subject to any final revisions approved by the City Manager and City Attorney. FISCAL IMPLICATIONS: The following is the approved funding and funding sources for the combined sound attenuation wall project for Lago La Quinta and the Villas of La Quinta: Transportation DIF $1,202,704 Total Funding Available: $1,202,704 Based on the engineer's estimate of probable construction costs prepared by OMNIS, in the amount of $1,104,094 the following is the estimated project budget for the sound attenuation walls at Lago La Quinta and Villas at La Quinta without the water line relocation costs: Professional: $15,980 Design: $80,000 111 Inspection/Testing/Survey: $86,140 Construction: $1,104,094 Administration: $55,512 Contingency: $71,023 Total: $1,412,749 As illustrated, a shortfall in the amount of $210,045 exists between the approved project funding and the anticipated project budget for the construction of the proposed sound walls. In addition, the approval of the attached Reimbursement Agreement will commit the City to 20% (approximately $85,000) of the costs associated with the relocation and reconstruction of a conflicting water line within the Villas of La Quinta. Considering actual bids have not been received, staff is not recommending any adjustments to the budget at this time. Staff will present any necessary funding recommendation along with its award recommendation. CHARTER CITY IMPLICATIONS: The project is 100% funded with Transportation DIF funds. As such, the project will be bid without the prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements include the installation of sound attenuation walls on Avenue 50 adjacent to Lago La Quinta, and on Washington Street adjacent to the Villas at La Quinta. On May 2, 2006, the City Council adopted a Resolution approving the Fiscal Year 2006/2007 through Fiscal Year 2010/2011 Capital Improvement Program (CIP). The sound attenuation wall adjacent to Lago La Quinta was included in the adopted CIP and scheduled for funding during Fiscal Year 2006/2007. On January 2, 2007, the City Council approved a Professional Services Agreement (PSA) with OMNIS Incorporated in the amount of $77,440 to prepare the plans, specifications and engineer's estimate (PS&E) of probable construction costs for the Lago La Quinta and Villas at La Quinta Sound Attenuation Walls, Project No. 2006-02. On May 1, 2007, the City Council adopted a Resolution approving the Fiscal Year 2007/2008 through Fiscal Year 2011/2012 Capital Improvement Program (CIP). 112 The sound attenuation walls adjacent to Lago La Quinta and Villas at La Quinta are included in the adopted CIP budget as a single project and reflect previously appropriated funding. On December 18, 2007, the City Council approved the plans, specifications and engineer's estimate (PS&E) and authorized staff to advertise for bid the Lago La Quinta and Villas of La Quinta Sound Attenuation Wall Project No. 2006-02. The project was initially advertised for bid in late December 2007. Shortly thereafter CVWD initiated the process of relocating the existing fire hydrants to make room for the sound attenuation wall at the Villas of La Quinta. During this activity, CVWD discovered that the water line serving the Villas of La Quinta was beneath the property line where the proposed sound wall was proposed to be constructed. The advertisement for bid for the project was discontinued until the issue could be resolved. Following further investigation, staff learned that the existing water line was not recorded on CVWD's water facility atlas, nor was it marked in the field by USA Underground during the designer's pot holing (i.e. field verification) process. In short, the location of the water line was not known until CVWD attempted to relocate the existing fire hydrants to make room for the new sound attenuation wall. The conflicting water line must be relocated before the sound attenuation wall improvements can be installed. Attached for the City Council's consideration is a Reimbursement Agreement (Attachment 1), between CVWD and the City of La Quinta, for the construction and relocation of the water line within the Villas of La Quinta. The Reimbursement Agreement, among other things, designates the City of La Quinta as the "Lead Agency", and identifies each agency's funding contribution to the project. Approval of the Agreement will commit the City of !La Quinta to contribute 20% (approximately $84,411) of the estimated project cost ($422,057). CVWD will contribute the remaining 80% of the project cost in the estimated amount of $337,646. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Reimbursement Agreement, between CVWD and the City of La Quinta, for the construction and relocation of a water line within the Villas of La Quinta, in conjunction with the construction of the Villas of La Quinta sound attenuation wall, Project No. 2006-02, subject to any final revisions approved by the City Manager and City Attorney; or 113 2. Do not approve a Reimbursement Agreement, between CVWD and the City of La Quinta, for the construction and relocation of a water line within the Villas of La Quinta, in conjunction with the construction of the Villas of La Quinta sound attenuation wall, Project No. 2006-02, subject to any final revisions approved by the City Manager and City Attorney; or. 3. Provide staff with alternative direction. Respectfully submitted, lbli othy on on, P.Ec Works Di ctor/City Engineer Approved for submission by: /&07' OZeX44 'C Thomas P. Genovese, City Manager Attachment: 1. Reimbursement Agreement 114 Attachment 1 REIMBURSEMENT AGREEMENT FOR THE CONSTRUCTION AND RELOCATION OF WATER LINE WITHIN THE VILLAS OF LA QUINTA between THE CITY OF LA QUINTA, a California municipal corporation and charter city and THE COACHELLA VALLEY WATER DISTRICT, a California public agency [Dated as of , 2008 for reference purposes only] .115 CITY OF LA QUINTA REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY WATER DISTRICT FOR THE CONSTRUCTION AND RELOCATION OF WATER LINE WITHIN THE VILLAS OF LA QUINTA This reimbursement Agreement for the Construction and Relocation of Water Line within the Villas of La Quinta (the "Agreement") is entered into this day of 2008 ("Effective Date"), by and between the City of La Quinta, a municipal corporation and charter city in the State of California (the "City"), and the Coachella Valley Water District, a California public agency (the "District"). The City and the District are at times hereinafter referred to individually as the "Party", and collectively as the "Parties". RECITALS. A. The City is the owner of certain interests in the right of way commonly known as Washington Street, in the City of La Quinta, California. A portion of this right of way (the "Property") is adjacent to The Villas of La Quinta (the "Development"). The Property is generally depicted in Exhibit "A", attached hereto and incorporated herein by reference. B. The City is planning to construct a perimeter wall (the "Perimeter Wall Project") along the frontage of the Development along Washington Street, upon the Property, for the purpose of diffusing sound emanating from Washington Street into the Development, consistent with the City's General Plan. C. The District owns and operates a water distribution system (the "Water Line") which runs under, within or contiguously with the Perimeter Wall Project site (the "Perimeter Wall Project Site") as generally depicted on Exhibit `B", attached hereto and incorporated herein by this reference. D. The District acknowledges (i) that the existing Water Line must be abandoned and relocated as a result of the City's Perimeter Wall Improvement. E. The construction of the Water Line shall include, without limitation, all necessary street improvements associated with the relocation and installation of the Water Line Improvement. 116 F. The District and the City have agreed that: (i) the City shall construct and complete the Water Line Relocation in conjunction with the Perimeter Wall Project, and (ii) the District shall continue to maintain the existing Water Main until the date of its abandonment. G. The District and the City desire and intend to enter into this Agreement for the construction of the Improvements. H. The City and the District desire and intend that: (i) the District shall be responsible for eighty percent (80%) of the cost of constructing the Improvements upon the Relocation Site (the "Construction Costs"), and (ii) the City shall be responsible for twenty percent (20%) of the Construction Costs. The estimated "Construction Costs" are presented in Exhibit "C" and are attached hereto and made a part hereof. NOW, THEREFORE, in consideration of the preceding recital and the mutual covenants hereinafter contained, the Parties agree as follows: 1. INCORPORATION OF RECITALS. The Parties acknowledge that the foregoing recitals are true and correct and incorporate by reference those recitals into this Agreement. 2. IMPROVEMENTS. 2.1 Plans. (a) Preparation of Plans. As part of the Construction Costs, the City shall be responsible for the preparation and finalization of the design of the plans and drawings for the Improvements (the "Plans") for the Water Line Relocation Improvement. The City shall prepare and submit the Plans to the District for the District's review and written approval, in the District's sole; and absolute discretion. (b) Review and Approval. The District shall review the Plans and provide the City with the District's written approval or disapproval thereof within fifteen (15) days from the date the Plans are submitted to the District. If the District disapproves the Plans, the District shall state specifically in writing, the reasons for such disapproval and the actions which the District believes the City must take to obtain the District's approval, consistent with the terms of this Agreement. Wnthin fifteen (15) days after the District submits to the City written comments concerning the initially proposed Plans, the City shall submit the revised Plans, which shall address the District's suggestions and requirements to the satisfaction of the District, to the District for its final review and approval. Upon completion of acceptable Plans, the City ;shall deliver or cause the same to be delivered to the District. 2.2 Specifications and Contracting. (a) Specifications. As part of the Construction Costs, the City shall be responsible for the preparation, based upon the approved Plans, of the specifications (the "Specifications") for the Improvements for the Water Line Improvements. The City shall prepare and submit the specifications to the District for the District's review and written approval, in the District's sole and absolute discretion, to ensure that the District's standard and customary requirements have been addressed in the Specifications. (i) Review and Approval. The District shall review the Specifications and provide the City with the District's written approval or disapproval thereof within fifteen (15) days from the date the Specifications are submitted to the District. If the District disapproves the Specifications, the District shall state specifically in writing, the reasons for such disapproval and the actions which the District believes the City must take to obtain the District's approval, consistent with the terms of this Agreement. Within fifteen (15) days after the District submits to the City written comments concerning the initially proposed Specifications, the City requirements to the satisfaction of the District, to the District for its final review and approval. Upon Completion of acceptable Specifications, the City shall deliver or cause the same to be delivered to the District. (b) Contracting. As part of the Construction Costs, the City shall be responsible for advertising and bidding for the Improvements for the Main Project. The Parties recognize, acknowledge and agree that the City shall be the awarding body and shall be responsible for compliance and enforcement of the provisions of the California Labor Code, Government Code and Public Contract Code. In addition to the foregoing, the City shall ensure the following: (1) The District is named as an obligee under any labor and material payment bonds and contract performance bonds for the Water Line Relocation Improvement. (2) The District is named as an additional insured on any general liability insurance required by the City. (3) The District, and its officers., directors, employees, agents, successors and assigns are named as indemnified parties under all indemnifications. hold harmless provisions, waivers and releases in favor of the City. (4) The District shall be entitled to all warranties, guarantees and post completion bonds with respect to the new Water Line as the City is entitled to the remaining portion of the Project. (i) Acceptance of Bid Price. The District shall promptly review the new Water Line bid items for acceptance and approval. Provided that the price bid for the construction and installation of the new Water Line is reasonable and 118 competitive in the District's sole and absolute discretion, the District shall agree to the acceptance of the bid and shall notify the City thereof, in writing, in order to permit the City to award a bid contract in timely fashion. If the District determines, in its sole and absolute discretion, that the bid for the construction and installation of the new Water Line is not acceptable, the District shall direct the City to withdraw the new Water Line bid items from the bid package and both Parties shall be released from any liabilities and/or obligations under this Agreement. (ii) Construction. As part of the Construction Costs, the City and the District agree that the City shall cause construction of the Improvements. The Parties agree that the City shall advertise for, award, negotiate and supervise all contracts necessary for the construction of the Improvements, in accordance with applicable federal, state and local laws, including but not limited to, C'EQA, as defined in subsection 2.2(b)(v) of this Agreement and the City's public works requirements, as determined by the City, in its sole and absolute discretion. (iii) Inspection of Pipeline Construction. At the cost and expense solely of the District, The District's inspectors shall inspect all work and materials pertaining to the construction of the transmission main for the Water Line Relocation Improvement. The District's inspectors shall provide daily inspection reports to the City's project engineer. Construction that has been completed without a District inspector present shall be subject to the District's rejection. The Parties understand and agree that the District's inspection personnel shall have the authority to enforce the Plans, which authority shall include requiring that all unacceptable materials, workmanship and/or installation be replaced, repaired or corrected by the City's contractors. (iv) Surveying. As part of the Construction Costs, surveying and staking for the new Water Line shall be performed by the City's contracted surveyor. (v) Environmental Review. The Parties understand and agree that the City has certified a Categorical Exclusion with respect to the City's Sound Attenuation Wall Improvements. The Improvements are part of or consistent with the Sound Attenuation Wall Improvements. (vi) Soils Testing. As Part of the Construction Costs, the City shall undertake any soils testing that are required by the New Water Line portion of the Perimeter Wall Project. (vii) Change Orders. The City shall cause the City's contractors to install the new Water Line in strict accordance with the Plans and in accordance with the laws, rules and regulations of all governmental bodies and agencies having jurisdiction over the Perimeter Wall Project. Any deviation from the Plans must be approved by the District in writing. Change orders for the Water Line Relocation Project may be warranted due to a variety of reasons, including but not limited to, unforeseen circumstances or the need for construction of additional or changed improvements not contemplated by the Plans. Notwithstanding the foregoing, the City shall not authorize its contractors to perform, and the District shall not be liable for any change order, extra work or alteration perforated by the City's contractors, unless authorization in writing from the District is given prior to the performance of such work. And change order, extra work or alteration by the City's contractor shall be based on a written request delivered to the City within fifteen (15) days of the occurrence. The City shall deliver its request to the District for approval or disapproval. (viii) Field Orders. All field orders shall have (i) a District inspector or engineer present, and (ii) the District inspector's or engineer's written approval in order to be acceptable hereunder. (ix) Connections to Existing Water Lines. All connections to existing water lines, including chlorination of new pipelines, shall be performed by the District's employees, contractors or agents, solely at the cost and expense of the District. The City shall contact the District's construction department at least thirty (30) days prior to schedule said connections. (x) Completion. Upon completion of the construction and installation of the new Water Main, the City shall file a notice of completion ("Notice of Completion") for recording in the Office of the County Recorder. Upon Completion of the construction of the new Water Main to the satisfaction of District's inspectors, the City shall cause its contractors to notify the District in writing that the new Water Main has been completed in accordance with the Plans. Said contractors shall provide the City and the District evidence, as the City shall require, that all persons, firms and corporations supplying work, labor, materials, supplies and equipment for the construction of the Main Project have been paid and that no claims exist on behalf of any person, firm or corporation. Upon formal written acceptance thereof by the District, the City shall execute all documents necessary for the conveyance of title (the "Transfer Documents") to the new Water Line to the District. Upon delivery of the Transfer Documents to the District, the new Water Line shall become part of the District's domestic water system. 3. COSTS. 3.1 Plans. Pursuant to subsection 2.1(a) of this Agreement, the City shall be initially responsible for the payment of the costs for preparation and finalization of the Plans required hereunder. The cost for the preparation and finalization of the Plans shall be deemed part of the Construction Costs. 3.2 Specifications. Pursuant to subsection 2.2(a) of this Agreement, the City shall be initially responsible for the payment of the costs for preparation and finalization of the Specifications required hereunder. The cost for the preparation and finalization of the Specifications shall be deemed part of the Construction Costs. 120 3.3 Surveying. Pursuant to subsection 2.2(b)(iv) of this Agreement, the City shall be initially responsible for the payment of the costs for the surveying and staking required hereunder. Upon the successful completion of the surveying and staking, such costs shall be deemed part of the Construction Costs. 3.4 Soils Testing. Pursuant to subsection 2.2(b)(vi) of this Agreement, the City shall be initially responsible for the payment of the costs for the soils testing required hereunder. Upon successful completion of the soils testing, such costs shall be deemed part of the Construction Costs. 3.5 Administration. Separate and apart from the Construction Costs, the District shall pay the City FIVE PERCENT (5%) of the bid amount for the Water Line Project, for administrative expenses (the "Administrative Expenses") associated with the construction of the new Water Line provided the District accepts the bid price of the Water Line Project. Within thirty (30) days after the City submits to the District an invoice for the Administrative Expenses, following the acceptance and award of the bid for the Water Line Project, the District shall deliver the total amount of the Administrative Expenses to the City. If change orders cause the cost of the Water Line Project to increase, then the District shall pay such additional sum based upon the foregoing percentage, to the City as pertains to such change orders, promptly following submission of invoices therefore by the City. 3.6 Payment for Construction. The District and the City agree that (i) the District shall pay eighty percent (80%) of the total Construction Costs and (ii) the City shall pay twenty percent (20%) of the total Construction Costs. (a) Invoice. The City shall invoice the District monthly for work completed by the City and/or the City's contractor and the District shall pay the City within thirty (30) days of the District's receipt of the invoice. In the event the District disputes any amount set forth in the invoice, the District shall pay the undisputed amount and forward to the City a statement detailing any disagreement with the remaining amount due and owing. The District shall pay the disputed amount within thirty (30) days of the Parties' reconciling the amount due, if any. 4. MAINTENANCE; ALTERATIONS; REPAIRS. Following the filing of the Notice of Completion of the Improvements by the City and upon delivery of the Transfer Documents to the District, the new Water Line shall become part of the District's domestic water system. Thereafter, the District shall repair, replace and maintain, or cause to be repaired, replaced and maintained, the new Water Line. The repair, replacement and maintenance required of the District by this Agreement shall be at the District's sole expense and liability. 5. DURATION OF AGREEMENT. This Agreement shall remain in effect in perpetuity, unless terminated by mutual written consent of all the Parties. This Agreement is binding upon the heirs, successors and transferees of the District and the City. J 121 6. NOTICES, DEMANDS AND COMMUNICATIONS BETWEEN THE PARTIES. 6.1 Any and all notices, demands or communications submitted by a Party to the other Party pursuant to or as required by this Agreement shall be proper, if in writing and dispatched by messenger for immediate personal delivery, by a nationally recognized overnight courier service, or by registered or certified United States mail, postage prepaid, return receipt requested, to the principal office of the Party, as designated in subsection 6.2. Such written notices, demands and communications may be sent in the same manner to such other addresses as the Party may from time to time designate. Any such notice, demand or communication shall be deemed to be received by the addressee, regardless of whether or when any return receipt is received by the sender or the date set forth on such return receipt, on the day that it is dispatched by messenger for immediate personal delivery, on the date of delivery by a nationally recognized overnight courier service or three (3) calendar days after it is placed in the United States mail, as provided in this subsection 7.1. 6.2 The following are the authorized addresses for the submission of notices, demands or communications to the Parties: To the City: City of La Quinta P.O. Box 1504 La Quinta, California 92247-1504 Attention: City Manager Telephone: (760) 177-7100 Telecopy: (760)777-7101 With courtesy copy to: Rutan & Tucker 611 Anton Blvd, Suite 1400 Suite 1400 Costa Mesa, California 92626 Attention: Katherine Jensen To the District: Coachella Valley Water District 85-995 Avenue 52 Coachella, California 92236 Attention: General Manager -Chief Engineer Telephone: Telecopy: With courtesy copy to: ,California Attention: Telephone: Telecopy: 7. INDEMNIFICATION. 7.1 The District. The District shall defend, indemnify and hold the City and the City's officers, directors, agents, servants, attorneys, employees and contractors harmless from and against all liability, loss, damage, costs, or expenses (including reasonable attorneys' fees and court costs) (all of the foregoing collectively, "Liabilities") arising from or as a result of the death of any person or any accident injury, loss or damage whatsoever caused to any person or to the property of any person and which shall be, or alleged to be, directly or indirectly, caused by any acts done thereon or any errors or omissions of the District or its officers, directors; agents, servants, attorneys, employees or contractors. The District shall not be responsible for (and such indemnity shall not apply to) any acts, errors or omissions directly or indirectly caused by the City, or the City's respective officers, directors, agents, servants, attorneys, employees or contractors. The City shall not be responsible for any acts, errors or omissions of any person or entity except the City and the City's respective officers, agents, servants, employees or contractors. The District's obligations under this Section 8.1 shall survive the expiration or termination of this Agreement. 7.2 The City. The City shall defend, indemnify and hold the District and the District's officers, directors, agents, servants, attorneys, employees and contractors harmless from and against all Liabilities arising form or as a result of the death of any person or any accident injury, loss or damage whatsoever caused to any pers0on or to the property of any person and which shall be, or alleged to be, directly or indirectly, caused by any acts done thereon or any errors or omissions of the City or its officers, directors, agents, servants, attorneys, employees or contractors. The City shall not be responsible for (and such indemnity shall not apply to) any acts, errors or omissions of any person or entity except the District and the District's respective officers, agents, servants, employees or contractors. The City's obligations under this Section 8.2 shall survive the expiration or termination of this Agreement. 8. INSPECTIONS. The City shall maintain and make available for inspection by the District, during regular office hours, accurate record pertaining to the Water Line Relocation Project, including costs, disbursements and receipts with respect to the construction of the Water Line Relocation Project. 9. EXHIBITS. All Exhibits attached hereto form material parts of this Agreement. 10. ASSIGNMENT FORBIDDEN. Neither the District nor the City shall, either voluntarily or by action of law, assign or transfer this Agreement or any obligation, right, 123 title or interest assumed by the Party herein without the prior written consent of the other Party. If either Party attempts an assignment or transfer of this Agreement or any obligation, right, title or interest herein, the other Party may, at its option, terminate and revoke the Agreement and shall thereupon be relieved from any and all obligations hereunder to the other Party and/or its assignee(s) or transferee(s). 11. ENTIRE AGREEMENT. This Agreement and the exhibits herein contain the entire agreement between the Parties concerning the matters set forth herein, and is intended by the Parties to completely state the agreement in full. Any agreement or representation respecting the matters dealt with herein or the duties of any Party in relation thereto, not expressly set forth in this Agreement, is null and void. 12. SEVERABILITY. If any term, provision, condition, or covenant of this Agreement, or the application thereof to any party or circumstance, shall to any extent be held invalid or unenforceable, the remainder of the instrument, or the application of such term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby and each term and provision of this Agreement shall be valid and enforceable to the fullest extend permitted by law. 13. ATTORNEYS' FEES REIMBURSEMENT. In the event either Party hereto brings an action or proceeding for a declaration of the rights of the Parties, for injunctive relief, for an alleged breach or default, or any other action arising out of this Agreement, or the transactions contemplated hereby, the prevailing Parry in any such action shall be entitled to an award of reasonable attorneys' fees and casts incurred in such action or proceeding, in addition to any other damages or relief awarded, regardless of whether such action proceeds to final judgment. 14. TIME OF ESSENCE. Time is of the essence in this Agreement, and each and every provision hereof in which time is an element. 15. APPLICABLE LAW. This Agreement and all documents provided for herein shall be governed by and construed in accordance with the laws of the State of California. Any litigation arising from this Agreement shall be adjudicated in the courts of Riverside County, Desert Judicial District, State of California. 16. NO THIRD PARTY BENEFICIARIES. Except as specifically set forth herein, this Agreement shall not be deemed to confer any rights upon any individual or entity which is not a party hereto, and the parties hereto expressly disclaim any such third -party benefit. 17. AMENDMENT MODIFICATION. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by all parties. J 124 18. SECTION HEADINGS. The subject headings of the sections of this Agreement are included for purposes of convenience only and shall not affect the construction or interpretation of any of its provisions. 19. AUTHORITY TO BIND THE PARTIES. Each Party warrants that the execution, delivery and performance of this Agreement and any and all related documents by the respective applicable Party are duly authorized and do not require the further consent or approval of any body, board, commission, officer or authority other than the persons executing this Agreement on behalf of the respective applicable Party. Each of the Parties further warrants and represents that the person executing this Agreement on behalf of said Party is duly authorized and empowered to execute this agreement on behalf of said Party. 20. FURTHER ACTS. Each Party agrees to perform any further acts and to execute and deliver any documents which may be reasonably necessary to carry out the provisions of this Agreement. 21. COUNTERPARTS. This Agreement may be executed in one (1) of more counterparts and when a counterpart shall have been signed by each Party hereto, each shall be deemed an original, but all of which constitute one and the same instrument. 22. NO DISCRIMINATION. The District and the City certify and agree that all persons employed by the Parties, their affiliates, subsidiaries, or holding companies and any of the Parties' contractors retained with respect to the Main Project are and shall be treated equally without regard to or because of race, religion, ancestry, national original or sex, and in compliance with all federal and state laws prohibiting discrimination in employment. 23. SURVIVAL. All obligations of the Parties hereunder not fully performed as of the completion or termination of this Agreement shall survive such completion or termination, including without limitation all payment obligations and all obligations concerning the condition of the Improvements. 24. REFERENCE TO "DAYS". Whenever the word "days" is set forth in this Agreement, it shall be deemed to mean calendar days, unless otherwise specified. ]SIGNATURES ON FOLLOWING PAGE] 125 IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives on the dates set forth below and acknowledge that this Agreement is effective as of the date first above written. THE CITY: CITY OF LA QUINTA, a California Municipal corporation and charter city THE DISTRICT: COACHELLA VALLEY WATER DISTRICT, a California public agency By: By: Name: Thomas P. Genovese Name: Title: City Manager Title: Dated: Dated: ATTEST: Veronica J. Montecino, CMC, City Clerk Dated: APPROVED AS TO LEGAL FORM: M. Katherine Jenson, City Attorney Dated: 128 CITY OF LA QUINTA REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY WATER DISTRICT FOR THE CONSTRUCTION AND RELOCATION OF WATER LINE WITH THE VILLAS AT LA QUINTA EXHIBIT "A" VICINITY MAP lAttached behind this page] 127 CITY OF LA QUINTA REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY WATER DISTRICT FOR THE CONSTRUCTION AND RELOCATION OF WATER LINE WITH THE VILLAS AT LA QUINTA EXHIBIT °B" PERIMETER WALL PROJECT SITE [Attached behind this page[ 128 CITY OF LA QUINTA REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY WATER DISTRICT FOR THE CONSTRUCTION AND RELOCATION OF WATER LINE WITH THE VILLAS AT LA QUINTA EXHIBIT "C" CONSTRUCTION COST ESTIMATE [Attached behind this page] 129 EXHIBIT A — VICINITY MAP t 1 x I i 43�a � AR �ry n eryS +{ N� it Or ......... L —d BQWObMiw.: _.,%9uam P 130 EXHIBIT B - PERIMETER WALL PROJECT TE / / / / PROPOSED 8" WATER LINE IN PRIVATE ROAD \ �P IE INTO Q EXISTING \ / 6" WATER LINE �. PROPOSED PERIMETER WALL 0 PROPOSED 8" WATER LINE IN / PRIVATE ROAD v PROPOSED PERIMETER WALL \ oe h� Q� / TIE INTO EXISTING / 8" WATER LINE 1 "=150' 131 EXHIBIT C - CONSTRUCTION COST ESTIMATE ter Description Unit Estimated Estimated Estimated No. Quantity Unit Cost Cost 1 8-inch Ductile Iron Water Line (poly wrapped) LF 1,747 $85 $148,495 2 Trench Resurfacing (asphalt concrete) SF 9,000 $2 $18,000 3 8-inch Gate Valve EA 3 $3,000 $9,000 4 Abandon Fire Hydrant (CVWD) EA 5 $2,500 $12,500 5 New Fire Hydrant Assembly EA 9 $13,750 $123,750 6 Relocate Existing 3/4" Service (CVWD) EA 40 $600 $24,000 7 Relocate Existing 2-inch Service (CVWD) EA 6 $750 $4,500 8 Tie Into Existing Water Line EA 4 $7,500 $30,000 9 Abandon Existing AC Water Line in Place (crush) LS 1 $5,000 $5,000 Construction: $375,245 Engineering (10%): $37,525 Inspection/Testing/Survey (9.75%): $36,586 City Administration (5%): $18,762 SubTotal: $468,118 Contingency (10%): $46,812 Grand Total: $422,057 .132 COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Approval of Second Reading of Ordinance No. 453 to Establish a Local Development Mitigation Fee for Funding the Preservation of Natural Ecosystems in Accordance with the Coachella Valley Multiple Species Habitat Conservation Plan RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt Ordinance No. 453 establishing a Local Development Mitigation Fee (LDMF) for funding the Preservation of Natural Ecosystems in accordance with the Coachella Valley Multiple Species Habitat Conservation Plan (MSHCP). FISCAL IMPLICATIONS: Implementation of the MSHCP is designed to be self -funding with no assessments required of Permittees. A large portion of the MSHCP is to be funded from the Local Development Fee, tipping fees, and infrastructure mitigation payments from the Coachella Valley Water District, Caltrans, and the Imperial Irrigation District. Additional funds are also anticipated from a conservation trust fund transfer, from the Fringe Toed Lizard Habitat Conservation Plan Endowment and interest on investments. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 16, 2007, the City Council approved the Memorandum of Understanding to extend the Coachella Valley Fringe -Toed Lizard Permit to allow completion of the Coachella Valley MSHCP. To prepare for implementation and meet the conservation goals set forth in the MSHCP, the City must establish a LDMF on new development within the Plan area. Adoption of Ordinance No. 453 will establish the fee for funding the preservation of natural ecosystems within the City, Coachella Valley and surrounding mountains located in central Riverside County. 133 The motion to introduce Ordinance No. 453 carried by the following vote: AYES: Council Members Henderson, Kirk, Osborne, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt Ordinance No. 453 on second reading to establish a Local Development Mitigation Fee for funding the preservation of natural ecosystems; or 2. Do not adopt Ordinance No. 453 on second reading to establish a Local Development Mitigation Fee for funding the preservation of natural ecosystems; or 3. Provide staff with alternative direction. Respectfully submitted, Veronica Montecino, CMC City Cler Approved for submission by: Thomas P. Genovese, City Manager 134 ORDINANCE NO. 453 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTATO ESTABLISH A LOCAL DEVELOPMENT MITIGATION FEE FOR FUNDING THE PRESERVATION OF NATURAL ECOSYSTEMS IN ACCORDANCE WITH THE COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN CVMSHCP — MITIGATION FEE WHEREAS, the City Council of the City of La Quinta, California ("City") finds that the ecosystems of the City, the Coachella Valley and surrounding mountains located in central Riverside County, and the vegetation communities and sensitive species they support are firagile, irreplaceable resources that are vital to the general welfare of all residents; and WHEREAS, these vegetation communities and natural areas contain habitat value which contributes to the City's and the region's environmental resources; and WHEREAS, special protections for these vegetation communities and natural areas must be established to prevent future endangerment of the plant and animal species that are dependent upon them; and WHEREAS, adoption and implementation of this Ordinance will help to enable the City to achieve the conservation goals set forth in the Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan ("MSHCP"), adopted by the City Council on October 16, 2007, to implement the associated Implementing Agreement executed by the City Council on October 16, 2007, and to preserve the ability of affected property owners to make reasonable use of their land consistent with the requirements of applicable laws, which could include the National Environmental Policy Act ("NEPA"), the California Environmental Quality Act ("CEQA"), the Federal Endangered Species Act ("FESA"), the California Endangered Species Act ("CESA") and the California Natural Community Conservation Planning Act ("NCCP Act"); and WHEREAS, the purpose and intent of this Ordinance is to establish a Local Development Mitigation Fee to assist in the maintenance of biological diversity and the natural ecosystem processes that support this diversity; the protection of vegetation communities and natural areas within the City, Coachella Valley and surrounding mountains located in central Riverside County which are known to support threatened, endangered or key sensitive populations of plant and wildlife species; the maintenance of economic development within the City by 135 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 2 providing a streamlined regulatory process from which development can proceed in an orderly process; and the protection of the existing character of the City and the region through the implementation of a system of reserves which will provide for permanent open space, community edges and habitat conservation for species covered by the MSHCP; and WHEREAS, the findings set forth herein are based on the MSHCP and the studies referenced therein, and the estimated acquisition costs for such property as set forth in the MSHCP, a copy of which, is on file in the City Clerk's office; and WHEREAS, pursuant to Article 11, Section 7 of the California Constitution, the City is authorized to enact measures that protect the health, safety and welfare of its citizens; and WHEREAS, pursuant to Government Code Sections 66000 et seq., the City is empowered to impose fees and other exactions to provide necessary funding and public facilities required to mitigate -the negative effect of new development projects; and WHEREAS, on October 16, 2007 the City Council took action on the MSHCP and the associated Implementing Agreement, and made appropriate findings pursuant to CEQA. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA DOES ORDAIN AS FOLLOWS: SECTION 1. SHORT TITLE. This Ordinance shall be known as the "Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan Mitigation Fee Ordinance." SECTION 2. FINDINGS. City Council finds and determines as follows: A. In order to implement the goals and objectives of the Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan ("MSHCP") and to mitigate the impacts caused by new development in the City, lands supporting species covered by the MSHCP must be acquired and conserved. Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 3 B. The Local Development Mitigation Fee (the "Fee") is necessary in order to supplement the financing of the acquisition of lands supporting species covered by the MSHCP and to pay for new development's fair share of this cost. C. The appropriate source of funding for the costs associated with mitigating the impacts of new development to the natural ecosystems and covered species within the City, as identified in the MSHCP, is a mitigation fee paid for by residential, commercial and industrial development. The amount of the Fee is determined by the nature and extent of the impacts from the development to the identified natural ecosystems and the relative cost of mitigating such impacts. D. The Fee does not reflect the entire cost of the lands which need to be acquired in order to implement the MSHCP and mitigate the impact caused by new development. Additional revenues will be required from other sources. The City finds that the benefit to each development project is greater than the amount of the Fee to be paid by that project. E. The MSHCP and Mitigation Fee Nexus Report, a copy of which is on file in the City Clerk's office, provide the basis for the imposition of the Fee on new developments. F. The use of the Fee is apportioned relative to the type and extent of impacts caused by the development. G. The costs of funding the proper mitigation for natural ecosystems and covered species identified in the MSHCP which are impacted by new development are apportioned relative to the type and extent of impacts caused by the development. H. The facts and evidence provided to and considered by the City Council establish that there is a reasonable relationship between the need for preserving the natural ecosystems and covered species identified in the MSHCP, and the impacts to such natural ecosystems and species created by the types of development on which the Fee will be imposed; and that there is a reasonable relationship between the Fee's use and the types of development for which the Fee is charged. This reasonable relationship is described in more detail in the MSHCP and Mitigation Fee Nexus Report. , u, .137 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 4 I. The fees collected pursuant to this Ordinance shall be used to finance the acquisition of the lands to protect natural ecosystems and covered species, as set forth in the MSHCP, are reasonable and will not exceed the reasonably estimated total of these costs. J. The Fee shall be used to finance the acquisition of lands and certain improvements necessary to implement the goals and objectives of the MSHCP. K. To ensure fair implementation of the: development impact fees established in this Ordinance, it may be necessary for the City to defer or waive such fees in special cases as may be permitted in accordance with procedures and guidelines established by the Coachella Valley Conservation Commission. L. Even though second units on existing single family lots may also contribute to the need for acquisition of lands necessary to implement the MSHCP, the City refrains from imposing the Fee on such development at this time, and in this regard finds that second units: (1) provide a cost effective means of serving development through the use of existing infrastructure, as contrasted to requiring the construction of new costly infrastructure to serve! development in undeveloped areas; and (2) provide relatively affordable housing for low- and moderate -income households without public subsidy. SECTION 3. ADMINISTRATIVE RESPONSIBILITY. The Planning Director of the City shall be responsible for the administration of this Ordinance. Detailed administrative procedures concerning the implementation of this Ordinance may be established and set forth in a resolution adopted by the City Council. SECTION 4. DEFINITIONS. As used in this Ordinance, the following terms shall have the following meanings: "City" means the City of La Quinta, California. "City Council" means the City Council of the City of La Quinta, California. "Certificate of Occupancy" means a certificate of occupancy issued by the City in accordance with all applicable ordinances, regulations, and rules of the City and State law. 1. 138 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 5 "Coachella Valley Conservation Commission" means the governing body established pursuant to the MSHCP that is delegated the authority to oversee and implement the provisions of the MSHCP. "Credit" means a credit allowed pursuant to Section 11 of this Ordinance, which may be applied against the Fee paid. "Development Project" means any project undertaken for the purpose of development pursuant to the issuance of a building permit by the City pursuant to all applicable ordinances, regulations, and rules of the City and State law. "Final Inspection" means a final inspection of a project as defined by the Building Codes of the City. "Gross Acreage" means the total property area as shown on a land division map of record, or described through a recorded legal description of the property. This area shall be bounded by road right-of-way and/or legal property lines. "Local Development Mitigation Fee" or "Fee" means the development impact fee imposed pursuant to the provisions of this Ordinance. "Multiple Species Habitat Conservation Plan" or "MSHCP" means the Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community Conservation Plan, adopted by the City Council on October 16, 2007. "Conservation Areas" has the same meaning and intent as such term is defined and utilized in the MSHCP. "Ordinance" means this Ordinance No. 453 of the City of La Quinta, California. "Project Area" means the area, measured in acres, from the adjacent road right-of-way line to the limits of project improvements. Project Area includes all project improvements and areas that are disturbed as a result of the project improvements on an owner's Gross Acreage, including all areas depicted on the forms required to be submitted to the City pursuant 1:0 this Ordinance and/or other applicable development ordinance or regulation of the City. Except as otherwise provided herein, the Project Area is the area upon which the project will be assessed the Local Development Mitigation Fee. IJ. 139 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 6 "Residential Unit" means a building or portion thereof used by one family and containing but one kitchen, which unit is designed or occupied for residential purposes, including single-family dwelling, multiple -family dwellings, and mobile homes on permanent foundations, but not including hotels and motels. "Revenue" or "Revenues" means any funds received by the City pursuant to the provisions of this Ordinance for the purpose of defraying all or a portion of the cost of acquiring and preserving vegetation communities and natural areas within the City and the region which are known to support threatened, endangered or key sensitive populations of plant and wildlife species. SECTION 5. LOCAL DEVELOPMENT MITIGATION FEE. To assist in providing Revenue to acquire and conserve lands necessary to implement the MSHCP, the Fee shall be paid for each residential unit, Development Project or portion thereof to be constructed within the City. Five categories of the: Fee are defined and include: (1) residential units, density less that 8.0 dwelling units per acre; (2) residential units, density between 8.1 and 14.0 dwelling units per acre; (3) residential units, density greater than 14.1 dwelling unites per acre; (44 commercial acreage; and (5) industrial acreage. Because there can be mixed traditional commercial, industrial and residential uses within the same project, for Fee assessment purposes only, the Fee which is applicable to commercial or industrial development projects shall be applied to the whole project based upon the existing underlying zoning classification of the property at the time of issuance of a building permit. The fees are calculated using an Equivalent Benefit Unit methodology. A fee schedule which contains the Fee which is applicable to one of the five Fee categories shall be adopted by resolution ("Resolution"). A. The amount of the Local Development Mitigation Fee for a commercial or industrial development project required to be paid shall be based on the acreage to be developed and shall be calculated on the basis of the Project Area, in accordance with the following: 1. The Project Area shall be determined by City staff based on the subdivision map, plot plan, and other information submitted to or required by the City. 2. If the difference between the net acreage, as exhibited on the plot plan, and the Project Area is less than one -quarter acre, the Fee shall be paid on the full gross acreage. Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 7 3. An applicant may elect, at his or her own expense, to have a Project Area dimensioned, calculated, and certified by a registered civil engineer or licensed land surveyor. The engineer or land surveyor shall prepare a wet -stamped letter of certification of the Project Area dimensions and a plot plan exhibit thereto that clearly delineates the Project Area. Upon receipt of the letter of certification and plot plan exhibit, the City shall review the submitted documents. If the Project Area dimensions, the letter of certificate and the plot plan are acceptable to the City, the City shall calculate the Local Development Mitigation Fee required to be paid based on the certified Project Area. If the Project Area dimensions, the letter of certification, or the plot plan are not acceptable to the City, the applicant shall perform such actions as directed by the City in order to resolve any deficiencies perceived by the City. 4. Where construction or other improvements on Project Area are prohibited due to legal restrictions on the Project Area, such as Federal Emergency Management Agency designated floodways or areas legally required to remain in their natural state, that portion of the Project Area so restricted shall be excluded for the purpose of calculating the Local Development Mitigation Fee. SECTION 6. IMPOSITION OF THE LOCAL DEVELOPMENT MITIGATION FEE. Notwithstanding any other provision of the City's Municipal Code, no permit shall be issued for any Development Project except upon the condition that the Local Development Mitigation Fee applicable to such Development Project has been paid in accordance with the provisions of this Ordinance. SECTION 7. PAYMENT OF LOCAL DEVELOPMENT MITIGATION FEE. A. The Local Development Mitigation Fee shall be paid in full at the time a certificate of occupancy is issued for the residential unit or development project or upon final inspection, whichever occurs first. No final inspection shall be made, and no certificate of occupancy shall be issued, prior to full payment of the Fee. However, this section shall not be construed to prevent payment of the Fee prior to the issuance of an occupancy permit or final inspection. B. The Local Development Mitigation Fee shall be assessed one time per lot or parcel, except in cases of changes in land use, The Fee required to be paid when there is a change in land use shall be reduced by the amount of any previously paid fee for that property. No refunds shall be provided for changes in land use to a lower fee category. It shall be the responsibility of the applicant to provide documentation of any previously paid Fee. 141 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 8 C. The Local Development Mitigation Fee for commercial and industrial development projects shall be paid in its entirety for the Project Area and shall not be prorated. D. The Local Development Mitigation Fee required to be paid under this Ordinance shall be the Fee in effect at the time of payment. E. There shall be no deferment of the Fee beyond final inspection or issuance of certificate(s) of occupancy. F. Notwithstanding anything in the City's Municipal Code, or any other written documentation to the contrary, the Local Development Mitigation Fee shall be paid whether or not the Development Project is subject to conditions of approval by the City imposing the requirement to pay the Fee. G. If all or part of the Development Project is sold prior to payment of the Local Development Mitigation Fee, the Project shall continue to be subject to the requirement to pay the Fee as provided herein. H. For development projects which the City does not require a final inspection or issuance of a certificate of occupancy, the Fee shall be paid prior to any use or occupancy. I. For purposes of this Ordinance, congregate care residential facilities and recreational vehicle parks shall pay the commercial acreage Fee. SECTION 8. REFUNDS. There shall be no refund of all or part of any Local Development Mitigation Fee paid under this Ordinance, except in cases of overpayment or miscalculation of the applicable Fee. Only in cases of overpayment or miscalculation of the Fee will the person or entity that paid the Local Development Mitigation Fee be entitled to a refund. SECTION 9. ACCOUNTING AND DISBURSEMENT OF COLLECTED LOCAL DEVELOPMENT MITIGATION FEES. A. All fees paid pursuant to this Ordinance shall be deposited, accounted for, and expended in accordance with Section 66006 of the Government Code and all other applicable provisions of law. 142 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 9 B. Subject to the provisions of this section, all Fees collected pursuant to this Ordinance shall be remitted to the Coachella Valley Conservation Commission at least quarterly, and will be expended solely for the purpose of acquiring and preserving vegetation communities and natural areas within the City and the region which support species covered in the MSHCP in accordance with the provisions of the MSHCP. C. The City may recover the costs of administering the provisions of this Ordinance using the Revenues generated by the Fees, in an amount and subject to the rules and regulations established by the Coachella Valley Conservation Commission. SECTION 10. AUTOMATIC ANNUAL FEE ADJUSTMENT. The Fee established by this Ordinance shall be revised annually by means of an automatic adjustment at the beginning of each fiscal year based on the average percentage change over the previous calendar year set forth in the Consumer Price Index for "All Urban Consumers" in the Los Angeles -Anaheim -Riverside Area, measured as of the month of December in the calendar year which ends in the previous fiscal year. The first Fee adjustment shall not be made prior to a minimum of ten (10) months subsequent to the effective date of this Ordinance. 'The Fee, as revised annually, shall be compiled by the Planning Department and shall be included in an annual report to the City Council pertaining to the accounting for the MSHCP Fee as required by Government Code Section 66006. SECTION 11. EXEMPTIONS. The following types of construction shall be exempt from the provisions of this Ordinance: A. Reconstruction of a residential unit or cormercial or industrial building damaged or destroyed by fire or other natural causes. B. Rehabilitation or remodeling to an existing residential unit, commercial or industrial building, and additions to an existing residential unit or commercial or industrial building. C. Secondary residential units, constructed on developed residential property and meeting all state and City requirements for such units. D. Existing improvements that are converted from an existing permitted use to a different permitted use, provided that no additional area of the property is disturbed as a result of such conversion. 143 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2005 Page 10 E. Development within a Project Area that was being improved or had been improved prior to the effective date of this Ordinance. F. Construction of a family residential unit upon property wherein a mobile -home, installed pursuant to an installation permit, was previously located prior to the effect date of this Ordinance. G. Guest dwellings as defined in Section 9.280.030 of the Municipal Code. H. Additional single-family residential units located on the same parcel pursuant to the provisions of any agricultural zoning classifications set forth in 9.140.070. I. Kennels and Catteries established in connection with an existing single-family residential unit. SECTION 12. FEE CREDITS AND WAIVERS. The City may grant to owners or developers of real property, a Credit against the Fee that would otherwise be charged pursuant to this Ordinance, for the dedication of land determined to be necessary for inclusion in the MSHCP Conservation Area. The amount of the Credit granted shall be determined by an estimate of the fair market value of the land dedicated. Any Credit granted by the City shall be given in stated dollar amounts only. An applicant for a proposed development may apply for Credit to reduce the amount of the Fee required to be paid prior to approval of the development. Any Credit granted and the amount of the Fee to be paid shall be included as a condition of approval for the development. If an applicant has received the development approval from the City and has not previously applied for a Credit to reduce the amount of the Fee required to be paid, an applicant may apply for such Credit prior to issuance of a grading permit for the development. Any Credit granted and the amount of the Fee required to be paid shall be included as a condition of approval on the grading permit issued for the development. SECTION 13. SEVERABILITY. This Ordinance and the various parts, sections, and clauses thereof, are hereby declared to be severable. If any part, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid, the remainder of this Ordinance shall not be affected thereby. If any part, sentence, paragraph, section, or clause of this Ordinance, or its application to any person entity is adjudged unconstitutional or invalid, such unconstitutionality or invalidity shall affect only such part, sentence, paragraph, section, or clause of this Ordinance, or 1 4 J i; - Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 11 person or entity; and shall not affect or impair any of the remaining provision, parts, sentences, paragraphs, sections, or clauses of this Ordinance, or its application to other persons or entities. The City Council hereby declares that this Ordinance would have been adopted had such unconstitutional or invalid part, sentence, paragraph, section, or clause of this Ordinance not been included herein; or had such person or entity been expressly exempted from the application of this Ordinance. SECTION 14. EFFECTIVE DATE. This Ordinance shall take effect immediately upon issuance of the appropriate permits authorizing take in connection with the MSHCP by the U.S. Fish and Wildlife Service and California Department of Fish and Game, including, without limitations, the incidental take permits for covered species pursuant to Section 10(a)(1)(B) of the Federal Endangered Species Act and section 2800 of the California Fish and Game Code . However, in no event shall this Ordinance take effect prior to sixty (60) days after the date of its adoption. Upon the effective date of this Ordinance, Resolution No. 2000-133, also known as the Fringe Toad Lizard Mitigation Fee Ordinance, shall be repealed and superseded in its entirety by this Ordinance. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 19t" day of February, 2008, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 14-3 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 12 ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 149 Ordinance No. 453 CVMSHCP Mitigation Fee Adopted: February 19, 2008 Page 13 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 453 which was introduced at a regular meeting on the 5th day of February, 2008, and was adopted at a regular meeting held on the 19th day of February, 2008, not being less than five days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-115. VERONICA MONTECINO, CIVIC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. VERONICA MONTECINO, CMC, City Clerk City of La Quinta, California 147 COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Authorization for Overnight Travel for the Assistant City Manager to Attend the 2008 Green California Summit and Exposition in Sacramento, California, April 7 -9, 2008 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Assistant City Manager to attend the 2008 Green California Summit and Exposition to be held in Sacramento, California from April 7 — 9, 2008. FISCAL IMPLICATIONS: Account No. 101-6001-463.51-01 Travel and Training i contains sufficient funding for the Assistant City Manager to attend this meeting. Expenditures for this conference are estimated as follows: Registration $ 360 Air fare $ 260 Hotel - (3 nights x $207 ► $ 622 Total $1, 242 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: 14 `3 The second annual Green California Summit and Exposition will take place in Sacramento, California. Lectures and workshops provide a comprehensive program from leading experts to help discover best practices. The exhibition floor will feature a green auto mall and information center enabling participants to meet innovative companies, and provides a comprehensive view of efforts to for California to achieve its green goals. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Assistant City Manager to attend the 2008 Green California Summit and Exposition to be held April 7-9, 2008; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant: City Manager — Management Services Approved for submission by: Thomas 1'. Genovese, City Manager 149 ��Lw1N COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Adoption of a Resolution Accepting Passes to the Frank Sinatra Countrywide Celebrity Invitational Golf Tournament to be Held February 22 and 23, 2008 at the Indian Wells Country Club RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting complimentary passes for the Frank Sinatra Countrywide Celebrity Invitational golf tournament to be held February 22 and 23, 2008. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Frank Sinatra Countrywide Celebrity Invitational golf tournament has provided the City of La Quinta complimentary passes for its 20th annual golf tournament. This year's tournament will take place February 22 and 23, 2008 at the Indian Wells Country Club. Staff has prepared the attached Resolution to facilitate acceptance of the passes should the City Council elect to accept them. 159 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting complimentary passes for the Frank Sinatra Countrywide Celebrity Invitational golf tournament to be held February 22 and 23, 2008; or 2. Do not adopt a Resolution of the City Council accepting complimentary passes for the Frank Sinatra Countrywide Celebrity Invitational golf tournament to be held February 22 and 23, 2008; or 3. Provide staff with alternative direction. Respectfully submitted, )/Y Thomas P. Genovese, City Manager 2 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING COMPLIMENTARY RPASSES FOR THE FRANK SINATRA COUNTRYWIDE CELEBRITY INVITATIONAL GOLF TOURNAMENT WHEREAS, the Frank Sinatra Countrywide Celebrity Invitational has generously donated to the City, a gift of complimentary passes for the 2008 Frank Sinatra Countrywide Celebrity Invitational golf tournament to be held February 22 and 23, 2008 at the Indian Wells Country Club; and WHEREAS, the gifts have been donated to the City and its personnel and not given to, or limited to the use of, any particular employee or official; and WHEREAS, it is in the best interest of the City to accept the donation and to direct the City Manager to control distribution of the tournament passes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City of La Quinta hereby accepts the donation of complimentary passes for the 2008 Frank Sinatra Countrywide Celebrity Invitation golf tournament. 2. The City Manager is hereby directed to control distribution of Said tournament passes on a first -come, first -serve basis. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of February 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 152 Resolution No. 2008- Frank Sinatra Countrywide Celebrity Invitational Complimentary Passes Adopted: February 19, 20087 Page 2 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 153 COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Consideration of a Memorial Quilt Donation and Agreement for the Library RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As with other donated art pieces, the donor will pay costs associated with preparation and installation, and the City will purchase and engrave a standard City plaque. Funding is available in the Art in Public Places Operating Supplies account. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On December 10, 2007, City staff received a letter from Santa Rosa Readers Book Club requesting City Council accept the donation of a decorative quilt as a memorial to member Sharon Ostbye (Attachment 1)• Sharon Ostbye was a long-time La Quinta resident and a lover of books. The donors have agreed to prepare the quilt for display by encasing it in UV -filtering plexiglas and mounting it with archival materials. The proposed site for hanging the quilt is in the Library, located on the east wall near the northeast corner of the room. The letter of request asks that this area be named "Sharon's Corner." The quilt was handmade by Sharon Ostbye and features a crossword puzzle motif on a black background, bordered by a newspaper motif (Attachment 2). A value has not been established for this quilt. The puzzle answers, stitched in red capital letters, refer to quilting terms. Pronounced hand stitching lends a unique charm to the memorial. 154 On January 14, 2008, the Community Services Commission approved the recommendation to accept the memorial donation with UV plexiglas framing in its proposed location. The following summarizes the conditions of a memorial gift that apply to this donation: Interested donor shall submit a letter to Council with request; • Public facilities for art display will include: City Hall, Senior Center, Library, and Silver Rock Resort; • Person memorialized must have been a resident of the City; • Council will determine appropriateness of artwork and consider acceptance; • All costs associated with preparation, installation, removal, and plaque will be borne by the donor land shall be paid to the City); • City will be responsible for all work associated with displaying the art (including installation, purchase of plaque, and engraving of plaque); Donation becomes property of the City and donor must hold the City harmless for any damage or theft. The City's terms align with this proposed donation and staff recommends the donation be accepted. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the memorial quilt donation and Agreement for the Library; or 2. Do not approve the memorial quilt donation and agreement for the Library; or 3. Provide staff with alternative direction. Respectfully submitted, - f Edie Hyl on Community Services Director 155 V: Approved for submission b Thomas P. Genovese, City Manager Attachments: 1 . Letter dated December 10, 2007 2. Quilt Photo 3. Agreement 3 /ATTACHMENT 1 e2 7, ,Sdd?'.; Avenida Juarez La «unto , CA 97253 i)ecernher 10, 2007 ,Yr, cd:e Hylton C.omrn unify Set vFce, i'rector -itv of La Quinta Tip-49S rwaile 1"ortipico ., Ozwi a, CA 92:2J,3 Nun,e Dear Ms Hylton, 'With reference to "Sharon's Corner', we now have a price for encasing the handmade quilt that we wish to donate in memory of our book club member, avid book reader, and expert quilt maker, Sharon Ostbye The finished size will be 62"x62" and it will be encased in Plexiglas, 2" deep, and sewn on fabric that is mounted on acid -free art foam. As we mentioned to you we would like the encased quilt hung on the N.E. wall next to the window that looks onto the Commons area with a view of the fountain. Could you please submit our plan to be put on the City Council Agenda for its approval. We will be seeking donations from our Santa Rosa Readers Book Club members, friends and family members of Sharon Ostbye, once we get Council approval. We understand that the new Adult Section of the library will be open after January 14, 2008, and are looking forward to seeing +he quilt, which features a crossword puzzle, being a part of the library, and enjoyed by all. 'rwo photos are enclosed of the quilt. If I can be of any further assistance, please let me know. Until December 26th my phone number will be 469-3082. After that date, I'll be at my home Phone which is 564-9693. 'Thank you. Sr C�rely yo''u��riis, Paulette York Representative for Santa Rosa Readers cc: Kjeli Ostbe, and Santa Rosa Readers 157 760 546 9693 fiorti< Fa, Phone om H .�, i5s 5 rY w-w` aFnn�� E t'�'' (kr Tii44'ZF.IA 159 s ATTACHMENT 3 ART DONATION AND ACCEPTANCE AGREEMENT This Art Donation and Acceptance Agreement (the "Agreement") is entered into this _clay of February, 2008, by and between the City of La Quinta ("City") and Santa Rosa Readers, ("Donor"). WHEREAS, the City wishes to accept and the Donor wishes to donate an artwork more fully described in Exhibit "A" attached hereto and incorporated herein by this reference; and, WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and benefit of the City's residents; and, WHEREAS, the Donor is interested in making the donation to the City to be displayed at the La Quinta Library. NOW, THEREFORE, the parties hereto agree as follows: The City shall accept the donation of the artwork described in Exhibit "A." 2. Donor agrees that the City shall place the artwork at the La Quinta Library. 3. All transportation and installation, costs for display at the City's identified location shall be -borne by the Donor. All plans and installations for the artwork shall be approved by the appropriate City and/or other government officials. 4. Donor shall provide City with written instructions for appropriate maintenance and preservation of the artwork. 5. A• plaque identifying the Donor and/or artist shall be installed and maintained near the artwork, by the City. 6. This Agreement, consisting of 4 pages and 2 exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth hereinabove. 7. No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 8. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. S:\CityMgr\STAFF REPORTS ONLY\02-19-08\83 - Quilt Donation Agreement.doc 9. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 10. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 11. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. 12. This Agreement shall be binding upon and shall inure to the benefit of the City and the Donor, and their respective heirs, personal representatives, successors and permitted assigns. 13. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: To the City: City of La Quinta Attn: Community Services Director 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92247-1504 To the Donor: Santa Rosa Readers Attn: Paulette York 54-425 Avenida Juarez La Quinta, CA 92253 760-320-9205 14. With respect to acts, errors or omissions in the performance of Donor's obligations hereunder, Donor agrees to indemnify and hold harmless the City 161 8 S:\CityMgr\STAFF REPORTS ONLY\02-19-08\133 - Quilt Donation Agreement.doc and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any kind or nature arising out of Donor's (including its subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Donor's obligations under this Agreement. 15. With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Donor from and against any and all claims, demands, defense costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or willful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written below. CITY: CITY OF LA QUINTA, a California A municipal corporation Date By: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 16() Ij S:\CityMgr\STAFF REPORTS ONLY\02-19-08\B3 - Quilt Donation Agreement.doc Date "Donor" 10 S:\CityMgr\STAFF REPORTS ONLY\02-19-08\63 - Quilt Donation Agreement.doc EXHIBIT "A" DESCRIPTION OF ARTWORK This crossword themed quilt is black and white with red piping and lettering. Pronounced hand stitching lends a unique charm to the memorial. The border is a printed fabric with a collaged newspaper motif. The puzzle's answers, stitched in red capital letters, refer to quilting terms. It is 62" x 62" and will be encased and mounted. ] 64 11 S:\CityMgr\STAFF REPORTS ONLY\02-19-08\83 - Quilt Donation Agreement.doc 1*7:11".]kM-3(I REASONABLE COSTS Expected costs for installing the quilt include commissioning a plaque and safely hanging the case. The total cost for this should not exceed $250. 165 12 S:\CityMgr\STAFF REPORTS ONLY\02-19-08\B3 - Quilt Donation Agreement.doc 4 O F V S cE OFE9w COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Consideration of an Ordinance Adding Subsection 12.69 to Chapter 12 of the La Quinta Municipal Code, Pertaining to Regulations for Golf Carts on Certain Streets and Associated Materials to Implement Phase I of the Golf Cart Program RECOMMENDATION: Continue to April 15, 2008. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Staff is requesting this item be continued to the City Council meeting of April 15, 2008, to allow additional time for staff to study the golf cart routes. FINDINGS AND ALTERNATIVES: The alternatives available to the Council include: 1. Continue the item to April 15, 2008; or 2. Provide staff with alternative direction Respec ly submitted, Ws�z�� Douglas R vans Assistant City Manager -Development Services Approved for submission b R Thomas P. Genovese, City Manager 166 COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Consideration of Adoption of a Resolution Approving an Amendment to the Exclusive Franchise Agreement for Solid Waste Handling Service with Burrtec Waste and Recycling Services, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: a CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council Approving an Amendment to the Exclusive Franchise Agreement for Solid Waste Handling Service with Burrtec Waste and Recycling Services, LLC. FISCAL IMPLICATIONS: The 50% citywide credit will result in a one-time reduction in Fiscal Year 2008- 2009 in franchise and AB 939 fees of approximately $90,000 which will be reflected in the FY 2008-2009 Budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Circa 1984, the City began a practice of collecting solid waste collection charges on the tax rolls on behalf of its hauler, SCA Services (a predecessor company to Waste Management). The practice only impacted collection charges for service at single- family residences. The tax roll collection occurred on a Fiscal Year basis, while historically collection services were provided on a calendar year basis. Because of the timing of tax roll payments combined with the timing that this practice was implemented (and due to the difference in the calendar year vs. Fiscal Year), residents have, in essence, been paying in advance for six months of service. The advance payment has been "rolled forward" every year since inception of tax roll 167 billing and was recognized and addressed in the franchise agreements issued by the City. Conceptually, it appears the City intended that the advance billing payments would be "repaid" in the final year of the franchise agreement. For instance, in 2000 the City entered a franchise agreement with Waste Management (that was assigned to and assumed by Burrtec) which was set to expire on June 30, 2008. Section 15.5 of that agreement read: Due to the fact that each year's tax rates which are computed for a calendar year are applied in the tax rolls in a Fiscal Year, during the final six (6) months of this Agreement Contractor will be entitled to only fifty percent (50%) of the tax roll fees collected." In 2007 the City entered a new agreement with Burrtec. In order to carry forward the existing concept, language was included in Section 13.3.1.4 of the new agreement to ensure Burrtec was not unjustly enriched by ultimately being paid for all services without taking into account the 6-month advance that has historically been paid by residents. This language reads: "In as much as payments may occur through the tax rolls by Customers prior to services being received, City shall have the right to adjust payments to Contractor pursuant to Section 13.3.1.3 to ensure Contractor is not paid for services it does not provide. For instance, in the event payments occur in advance of the end of the Term of this Agreement, City shall not deliver funds to Contractor for periods following the end of the Term in which Contractor does not actually provide services." Staff has learned that when new developments are constructed they are directly billed by Burrtec until they go on the tax roll. Moreover, it appears that in order to have all customers in the same position from an accounting stand point, Burrtec (and previously Waste Management) would directly bill customers in an amount that was sufficient to cause the resident to pay six months in advance when tax roll billing commenced. As noted above, the prior agreement with Waste Management was due to expire on June 30, 2008. After reviewing the issue with Burrtec, City staff and Burrtec came to the conclusion that it would be preferable to reconcile the calendar year/Fiscal Year timing differential now, rather than wait until the end of the current agreement with Burrtec, which is not set to expire until 2016. Among other concerns, staff had a practical concern that if the issue is not addressed now, it may be forgotten at the end of the Burrtec agreement and the issue may be less clear with the passage of time. An additional concern is that the language of the existing agreements suggests that six months of funds will be held by the City at the conclusion of the agreement. If this were to occur, the City would be required to determine some method for distributing the funds back to residents. To bring the matter to a resolution, staff and Burrtec have proposed that for the 2008- 2009 Fiscal Year, residents will only be charged for six months of service on the tax rolls, although they will receive a full year's worth of service. In this manner, residents will be "repaid" for previous advance payments by getting a six-month credit for services provided. This also solves the concern that would otherwise exist relating to ' J.. the manner in which the City would return funds to residents if it took possession of them. Commencing in the 2009-2010 Fiscal Year, residents will once again be charged on the tax rolls for a full twelve months of service. Residents may view the cost for the full 12 months of service on their tax bill as a large increase; however, staff will be well versed in addressing such concerns and will explain that the reason for the change is the credit they received in the 2008-2009 Fiscal Year. A number of residents at the Trilogy project have been closely involved in bringing this issue to the City's attention. Prior to these homes being placed on the tax roll, Burrtec direct billed these customers for the service period from July 1, 2007 to December 2007, which generated a credit for the six-month advance payment to bring them into the same: accounting position as other residents. In order to address the concerns they have raised, Trilogy residents who were so billed by Burrtec in Fiscal Year 2007- 2008 will be directly reimbursed by Burrtec within 30 days of Council approval of the attached resolution, rather than waiting to be credited during the next tax roll billing cycle. Once the six-month credit is issued, they will then be billed for a full twelve months of service in Fiscal Year 2008-2009. For other new developments that were billed by Burrtec in Fiscal Year 2007-2008 wherein there was an advance payment for services, the City Manager will determine the manner in which to reimburse their accounts, which may include either a direct reimbursement by Burrtec or a credit for advance payments. Attached for Council consideration is an amendment to the existing franchise agreement with Burrtec designed to implement the above provisions (as well as a Resolution by which to adopt the amendment to the agreement.) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council Approving an Amendment to the Exclusive Franchise Agreement for Solid Waste Handling Service with Burrtec Waste and Recycling Services, LLC.; or 2. Do not Adopt a Resolution of the City Council Approving an Amendment to the Exclusive Franchise Agreement for Solid Waste Handling Service with Burrtec Waste and Recycling Services, LLC.; or 3. Provide staff with alternative direction. Respectfully submitted, —/ I ! J,4,/ Bret M. Plumlee Assistant City Manager — Management Services 169 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Amendment to Solid Waste Handling Agreement .l7J RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT FOR SOLID WASTE HANDLING SERVICES WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC. WHEREAS, The City of La Quinta previously awarded an exclusive franchise (the "Agreement") for the provision of solid waste handling services in City to Burrtec Waste and Recycling Services, LLC ("Burrtec"); and WHEREAS, City and Burrtec wish to amend the Agreement to resolve various issues related to the manner by which billings for services are collected and accounted for; and WHEREAS, City is willing to enter an amendment to the Agreement (the "Amendment") with Burrtec, as set forth in this Resolution and the Amendment, and thereby resolve the above noted issues; and WHEREAS, California Public Resources Code Section 49300 requires the City Council to approve the terms of the proposed Amendment to the Agreement with Burrtec pursuant to a City Council resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council hereby agrees to enter the Amendment to the Agreement with Burrtec subject to the terms and contingencies set forth in this Resolution, the Amendment and the Agreement. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of February, 2008, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 171 Resolution No. 2008- Amendment to the Exclusive Franchise Agreement For Solid Waste Handling Services Adopted: February 19, 2008 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 172 Attachment 1 FIRST AMENDMENT TO SOLID WASTE HANDLING AGREEMENT THIS FIRST AMENDMENT ("Amendment") to the agreement between the City of La Quinta, a charter city and municipal corporation ("City") and Burrtec Waste and Recycling Services, LLC ("Burrtec and/or Contractor") for Solid Waste Handling Services (the "Agreement"), collectively referred to herein as the "Parties," is made and entered into this 19th day of February, 2008. RECITALS A. City and Contractor entered the Agreement, effective July 1, 2007. Prior to entering the Agreement, Contractor had previously been assigned and assumed a franchise agreement for solid waste handling services in City that had been granted to Waste Management of California, Inc (the "Prior Agreement"). B. In approximately 1984 City began billing for single family residential solid waste handling services on the County Assessor's tax rolls on behalf of the company holding a franchise for such purposes. Due to timing constraints and related issues, this arrangement resulted in Customers at residential premises having made six months of advance payment for solid waste handling services. C. The Prior Agreement contemplated that in the final year of its term (July 1, 2007 to June 30, 2008) the City's solid waste handling services provider would only receive payment for six months worth of the amounts collected for such services on the tax rolls in order to make up for the advance payments previously made by residents. F. The Agreement carried forward the practice of residents making six months worth of advance payments, with the expectation of those funds being "repaid" or "credited" to residents in the final year of its term (July 1, 2015 to June 30, 2016). G. The Parties now desire to cause the "repayment" or "crediting" of residents for advance payments to occur in a fashion that generally is consistent with the timing contemplated by the Prior Agreement, rather than causing residents to wait until the end of the term of the Agreement to be so credited. Towards this end, the Parties have agreed that Contractor shall provide services for the entirety of the 2008-2009 fiscal year in the manner contemplated by the Agreement, but, with regards to single family residential Customers billed on the tax rolls, shall only cause costs for a six month period to be placed on the tax rolls for collection; excepting residential Customers for which it directly refunds advance payments made during the 2007-2008 fiscal year. H. In order to carry out the Parties' desires as set forth above, the Parties hereby agree to the provisions of this Amendment as more fully set forth below. 173 COVENANTS Section 1. Recitals. The Parties agree that the foregoing Recitals shall be and are hereby fully incorporated into this agreement as if fully restated herein. Section 2. Adjustment of Costs for the 2008-2009 Fiscal Year. In order to "credit" or "repay" residential Customers for advance payments that have been made to, and received by Burrtec as a result of tax roll billing, the procedure set forth in this Section shall apply to the collection of costs for solid waste collection services placed on the tax rolls for the 2008-2009 fiscal year. First, the maximum monthly rates for services may be adjusted for the 2008-2009 fiscal year as set forth in Section 24 of the Agreement. Thereafter, Contractor shall cause the costs due for solid waste handling services (with any adjustments) for a six month period for each residential Customer receiving tax roll billing to be placed on the 2008- 2009 tax rolls for such Customers as contemplated by Section 13 of the Agreement. Contractor shall provide services for such Customers for the entirety of the 2008-2009 fiscal year, in the manner set forth in the Agreement, but the foregoing amount shall be the full amount due by each such Customers for such services (i.e., each affected Customer shall only be charged for six months of service, but shall receive twelve months of service.) Section 3. Exception. Certain Customers of new developments in the City were billed directly by Burrtec during the 2007-2008 fiscal year in such a manner as to have made a six month advance payment for services, such that they have a similar circumstance from an accounting standpoint as Customers at pre-existing developments. Burrtec will provide a refund directly to these Customers within 30 days of the effective date of this Amendment. The amount of the refund shall be equal to the amount of the six month advance payment (or any portion thereof) paid by the affected Customers during the 2007-2008 fiscal year. Contractor shall cause the costs due for all solid waste handling services for fiscal year 2008-2009, for any Customer that receives a refund directly from Burrtec in the manner contemplated herein, to be placed on the tax rolls in the manner contemplated by the Agreement (i.e., except as otherwise set forth in the Agreement [such as exceptions for vacancies, and other exceptions], any Customer that receives a refund of its advance payment directly from Burrtec shall receive twelve months worth of services and shall be charged for twelve months of service). Section 4 As of the effective date of this Amendment the Parties are only aware of direct billing by Burrtec during the 2007-2008 fiscal year, in the manner described in Section 3, having occurred with regards to Customers in a development known as Trilogy. Hence, the Parties contemplate that only Customers of Trilogy will receive a direct refund from Burrtec within 30 days as set forth herein. Should other Customers be identified that fit the parameters set forth herein, the City Manager shall determine the proper way to "credit" their accounts such that they will either: (i) be directly refunded by Burrtec within 30 days of the City Manager's determination that such a refund should occur and otherwise treated in the same manner as Customers described in Section 3 hereof, or (ii) receive a "credit" for advance payments in the same manner as will generally occur for Customers as set forth in Section 2 hereof. Section 5. Adjustment of Rates for the 2009-2010, and Subsequent Fiscal Years. The provisions of this Amendment relating to placement of costs on the 2008-2009 tax rolls shall have no impact on the billing of costs or adjustments to maximum rates as set forth in the Agreement for subsequent fiscal years. Accordingly, for fiscal year 2009-2010, the maximum rates for monthly services may be adjusted in the manner contemplated by Section 24 of the Agreement, and thereafter placed on the tax rolls in the manner set forth in Section 13 of the Agreement. Section 6. Satisfaction of Obligations. The Parties agree that by implementing the procedures contemplated herein, Contractor will have satisfied the obligations created by Section 15.5 of the Prior Agreement and Section 13.3.1.4 of the Agreement. Specifically, it will have forgone six months of payments for services provided in order to make up for advance payments originally made in or about 1984, and carried forward since that time. Accordingly, no offset of six months of payments shall be made to Contractor by City in the final year of the Term of the Agreement as would otherwise be required by the provisions of Section 15.5 of the Prior Agreement, as carried forward in Section 12.3.1.4 of the Agreement. Section 7. Effectiveness of Agreement. Upon the effectiveness of this Amendment, all provisions of the Agreement, excepting for those expressly amended herein, shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the Parties hereto have executed this Amendment to be effective as of February 19, 2008. CITY OF LA QUINTA By: Mayor Attest: By: City Clerk Approved as to form: 175 0 City Attorney Burrtec Waste and Recycling Services, LLC 0 its: ACKNOWLEDGEMENT AND CONSENT BY CORPORATE GUARANTOR A. Burrtec Waste and Recycling Services, Inc., hereinafter ("Contractor") is a an affiliate of Burrtec Waste Group (Guarantor). B. Guarantor has entered a Corporate Guarantee related to Contractor's obligations pursuant to the Agreement, as defined above. C. Guarantor hereby acknowledges and consents to the provisions of the forgoing Amendment, and agrees that its obligations as set forth in the Corporate Guarantee provided as Exhibit 1 to the Agreement shall comply equally to the Amendment set forth above as if fully restated with respect to said Amendment. Guarantor: Burrtec Waste Group, Inc. as 176 � 5 6G,EM OF TNF'9�`' COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE_ Consideration of Mid -Year Budget Report for Fiscal Year 2007/2008 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a reduction in Appropriations, totaling $(127,217) from the General Fund and new appropriations of $1,120,937 in other funds City Funds, as outlined in Attachment No's.1 through 6 of this Report. Approve new estimated revenues totaling $ $2,286,600 for the General Fund and a decrease of $(73,897) from other City Funds as outlined in Attachment No's.1 through 6 of this Report. Receive and file the Mid -Year Budget Report. FISCAL IMPLICATIONS: The Mid -Year Budget Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on the General Fund and selected other funds, operations, capital projects and requests for budget transfers and/or new appropriations. The results of this assessment are summarized on Attachment 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at mid -year to inform the City Council of the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. 177 This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid -course adjustments necessary as the result of modified program requirements. Analysis and Fiscal Impacts For the most part, expenditures are distributed evenly throughout the fiscal year. At mid -year, December 31, 2007, it is expected that 42.79% of the funds budgeted will have been expended. Revenues, for a variety of reasons (such as Sales Tax reporting lag and seasonal Transient Occupancy Tax), tend to be received unevenly throughout the year. In order to provide a more accurate comparison of revenues and expenditures at mid -year, selected revenues have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis taking into consideration that certain expenditures are made entirely at the beginning of the fiscal year (e.g. insurance: payments), while others may be made at certain times of the year. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement and fire safety have also been accrued to reflect a six- month cost. The year-to-date General Fund revenue/expenditure status is as follows: reueoel stun (4) (4)/(1)=(5) (6) (6)1(1)=(7) (6)-(1) (1) (2) (2)/(1)=(3) 07108 Est Year End 12/31/07 Actual 12/31/07 Earned Year End Seasonalized Variance Description Budget YTD Actual % Earned % Estimate % over (under) Revenue $40,552,299 $10,123,910 24.97% $15,327,810 37.80% $41,391,855 102.07% $839,556 Expenditure - (A) 39.168.406 12,691,032 32.15% 16,758,730 42.79% 37,973,947 96.95% (1,194,459) Revenue Over(Under) Exp $1,383,893 ($2,467,122) ($1,430,920) $3,417,908 $2,034,015 (A) - Budget includes FY 06/07 carry over appropriations and encumbrances of $1,477,670, mid year requests of ($127,217) and other requests from Julyl to December 31st II For the purposes of this report certain revenues have been selected due to then cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues is providec as Attachment 2: sales Tax; Property Tax, Tax Increment, Transient Occupancy Tax; Motor Vehicle In Lieu Tax; and interest revenue. In addition, the revenue and expenditure summaries from July to December are included in Attachment 2 as support 178 2 Based on the accrued revenues at mid -year, the General Fund revenue shown on Attachment 2 is showing signs of slightly exceeding the budget estimate at year- end by approximately $839,556 With the reduction of mid -year additional General Fund appropriations of $(127,217), it is projected that the General Fund's expenditures will be $(1,194,459) less than budgeted. As a result, revenue is estimated to exceed expenditures by $2,034,015 at the end of the fiscal year. Revenue General Fund Revenue The following reflect new estimated General Fund revenue changes at Mid -Year which total $2,286,600 . Increases in General Fund Revenues • An increase in Property taxes of $1,100,000; • A one time payment from the State for Hwy 111 of $700,000; • An increase in interest income of $700,000; • An increase in Motor Vehicle In Lieu fees of $661,600; and, • An increase in Public Works fees of $250,000. Decreases in General Fund Revenues • A decrease of $530,000 in sales taxes; • A decrease of $300,000 in documentary transfer taxes; • A decrease of $200,000 in franchise taxes; • A decrease of $75,000 in Planning fees; and, • A decrease of $20,000 in Building and Safety permit fees. As indicated in the following chart, the General Fund actual revenues are at 24.97% for mid -year. Earned or accrued revenues are 37.80%, as identified on the previous chart. Since the City's revenue is seasonalized (i.e., Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate exceeds the budget by 2.07%. Provided as part of Attachment 2 is the December 31, 2007, General Fund Revenue detail for the City. 179 3 GENERAL FUND REVENUE SUMMARY Description (1) Budget (2) 12/31/07 YTD Actual (2)/(1) % Taxes $22,490,500 $5,686,149 25.28% License & Permits 1,271,000 628,326 49.44% Fees 1,702,400 1,054,193 61.92% Intergovernmental 9,865,000 474,491 4.81% Interest 4,852,900 2,238,625 46.13% Miscellaneous 28,350 4,767 16.81% Transfer in 342,149 37,359 10.92% TOTALS $40,552,299 $10,123,910 24.97% Many municipal revenues are not collected evenly over a 12-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. Even revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. Taxes Overall, General Fund Tax revenues are at 25.28%of the budget estimate. The majority of Property Taxes is received from the County in January and May, and therefore, is shown as minor receipts at mid -year. It is estimated that Property Taxes will increase by $1,100,000 due to new construction and increases in existing property values. Sales Taxes are forecasted by our consultant HDL Companies to decrease by $530,000 based upon the slow down in the economy. Documentary transfer taxes are budgeted to decrease by $300,000 due to the slow down in the real estate market and Franchise fees are projected to decrease by $200,000 because of a reduction in Construction and Commercial Disposal activity. Transient Occupancy Taxes are estimated to remain at there current budgeted levels. Licenses„ Fees & Permits Development activities in the Planning Department, and the Building and Safety Department have seen lower revenues, while the Public Works Department has seen higher development activity. Revenue in the License and Fee category and Permit category is approximately 49.44% and 61.92%, respectively, of the budget estimate as of December 31, 2007 versus 70.54% and 77.73% as of December 31, 2006. Planning fees are projected to decrease by $75,000 and Building & Safety permits are estimated to decline $20,000. Public Works fees as of December 31s` are already at 100% of the original budget and have been estimated ISO L1 to increase by $250,000. Due to our conservative budgeting for these two revenue categories, actual revenue should meet budgeted amounts with these mid year adjustments. Expenditures General Fund Expenditures The General Fund expenditures are summarized in the chart below. City-wide General Fund expenditures are at 32.15% of budget. Earned or accrued expenditures are 42.79% of budget. Included as part of Attachment 2 is the December 31, 2007 General Fund Expenditure Summary. The year-end estimate for FY 2007/2008 reflects expenditures to be approximately at the current budget. GENERAL FUND EXPENDITURE SUMMARY (1) (2) (2)/(1) 12/31 /07 Description Budget YTD Actual % Personnel 11,265,180 4,704,360 41.76% Service/Supply 31,796,775 9,367,697 29.46% Capital Outlay 872,182 101,161 11.60% Reimbursed expenditures (6,365,264) (1,923,477) 30.22% Transfer Out 1,599,533 341,294 21.34% TOTALS $39,168,406 $12,591,035 32.15% The mid -year Personnel Expenditures are at 41.76%, and it is projected that year- end expenditures will be approximately 95% of the budget estimate. These savings are accounted for by vacancies in the organization. Total operating services/supply expenses for the City are at 29.46%. The primary reason for this reduced percentage (lower than 50%) is due to City-wide reduced expenditures in the first half of the fiscal year primarily made up of Police service billing delays of $1,800,000 and the accrual of one-half of fire services costs of $2,367,698 It is anticipated that the second half (January to June) overall expenditures will be greater and operating expenses will be closer to budgeted . levels. 181. 5 Developer Impact Fee Program The Developer Impact Fee (DIF) program revenues collected for the first six months are summarized in the following table: nPVFI nPFR IMPACT FEE REVENUE SUMMARY Description (1) Budget (2) 12/31/07 YTD Actual (2)/(1)=(3) Actual % ((1)/12'6)*(2)=(4) 07/08 Year End Estimate (4)/(1)=(5) Year End % (4)-(1)=(6) Est Year End Variance over (under) (7) Prior Year 12/31106 YTD Actual (4)/(7)-1=(8) Percent Change (2)-(7) Change $ Transportation $1,000,000 $391,084 39.11% $891,084 89.11% ($108,916) $758,178 17.53% ($367,094) Park & recreation 334,500 82,886 24.78% 250,136 74.78% (84,364) 234,148 6.83% (151,262) Civic center 194,700 126,931 65.19% 224,281 115.119% 29,581 158,495 41.51% (31,564) Library development 133,000 31,550 23.72% 98,050 73.72% (34,950) 92,966 5.47% (61,416) Community center 28.000 3,721 13.29% 17,721 63.29% (10,279) 19,020 -6.83% (15,299) Street facility 44,100 14,918 33.83% 36,968 83.83% (7,132) 28,195 31.12% (13,277) Park facility 8,000 2,421 30.26% 6,421 80.26% (1,579) 5,764 11.40% (3,343) Fire Tax 27,000 1 15,118 1 55.99% 28,618 105.99% 1,618 1 35,530 1 -19.45% (20,412) Totals J$1,769,300 1 $668,629 1 37.79% $1,553.279 87.79% ($216,021) 1 $1,332,295 1 16.59% 1 ($663,666) The actual Developer Impact Fee revenues through December 31, 2007 were $668,629 versus $$1,332,295 through December 31, 2006 in Fiscal Year 2006/2007 and $2,774,865 through December 31, 2005 in Fiscal Year 2005/2006. This trend illustrates that less DIF collections will result in a delay in the construction of future Capital Improvement Projects. The Transportation DIF revenues have been decreased by $(268,900) to reflect the slowing construction activities. The General Fund request for mid -year additional appropriations and revenues outlined in Attachments 3 and 4 is as follows: Summary by Department: Revenue Expenditures Net General Government $ 2,131,600 $ 75,720 $ 2,055,880 Community Services 33,700 (33,700) Finance (660,937) 660,937 Building & Safety (20,000) (20,000) Planning (75,000) 1,800 (76,800) Public works 250,000 422,500 (172,500) Subtotal $ 2,286,600 $ (127,217)1 $ 2,413,817 182 0 Other Funds In addition to the requested General Fund estimated revenue items; staff is also recommending increasing and decreasing revenues in other funds as follows: • Increase in investment income in various funds totaling $135,200; • Increase in Prop 1 A funding by $417,337; • Increase in AB 939 funding by $110,900; • Decrease in Transportation Development Impact Fees (DIF) by $(268,900); and, • Decrease in RCTC funding for Hwy 111 by $(468,434). The decrease in DIF fees is caused by the slow down in the construction industry and the decrease in the RCTC funding is caused by developer dedications of land toward the Hwy 1 1 1 widening project. These requests are listed in Attachment 3. In addition to the requested General Fund appropriations items, staff is also recommending increasing appropriations in other funds by as follows: • Increase in interest expense for Developer Impact Fees by $415,000; • Increase of $5,000 in Network Improvements for the Public Works Department; • Increase of $40,000 for repairs to the La Quinta Park water feature; and, • Increase of $660,937 in Prop 1A funding toward Ave 58 road improvements The increase in interest expense is to pay interest on the advances to construct the library, north fire station, Civic Center expansion, and La Quinta Park. These requests are detailed in Attachment 4. Personnel Actions No personnel requests are contained in the Fiscal Year 2007/2008 mid -year report. FIND Food Bank (FIND) During the FY 2007/20008 Budget discussions in June, staff was asked to bring back to the City Council at Mid -Year the request from FIND of $250,000 toward a $5,000,000 new warehouse facility. To date, the County of Riverside and the City of Palm Desert have each pledged $850,000, and the Cities of Indian Wells and Rancho Mirage have both pledged $250,000 for a total of $2,200,000. Their funding request is provided for as Attachment 5. 10� 7 Summary As identified in the report, it is projected that the City's General Fund revenues will exceed expenditures by approximately $2,034,015 after mid -year appropriations. This excess is due in large part to increased revenue collections in the first six months of the year, and conservative spending. It is recommended that any anticipated excess of revenues over expenditures be utilized to increase the City's emergency and cash flow reserves. This action will be consistent with the Fiscal Management Strategy. Attachment 6 provides revenue and expenditure detail for all funds. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve a reduction in Appropriations, totaling $(127,217) from the General Fund and new appropriations of $1,120,937 in other City Funds, as outlined in Attachment No's.1 through 5 of this Report; and approve new estimated revenues totaling $ $2,286,600 for the General Fund and a decrease of $(73,897) from other City Funds as outlined in Attachment No's.1 through 6 of this; and receive and file the Mid -Year Budget Report; or 2. Do not approve a reduction in Appropriations, totaling $(127,217) from the General Fund and new appropriations $1,120,937 in other City Funds, as outlined in Attachment No's.1 through 5 of this Report; and do not approve new estimated revenues totaling $ $2,286,600 for the General Fund and a decrease of $(73,897) from other City Funds as outlined in Attachment No's.1 through 6 of this; and do not receive and file the Mid -Year Budget Report; or 3. Provide staff with alternative direction. Respectfully submitted, I�1 (3John M. Falconer, Finance Director 184 Es, Approved for submission by: _'X_e'4 /�Z' 4.r� Thomas P. Genovese, City Manager Attachments: 1. Mid -year Budget Review Worksheet 2. Mid -year Budget Review General Fund Worksheet Detail 3. Revenue Requests 4. Appropriation Requests 5. FIND Food Bank Letter dated June 11, 2007 6. Revenues/Expenditures Detail for all Funds 185 A l l AUMMCIIV 1 l City of La Quinta Mid -Year Review Budget Worksheet FY 07/08 Appropriations Summary b F=und: Existing items New items Total General Fund $ (127,217) $ (127,217) Park Maintenance 40,000 40,000 Information Technology 5,000 5,000 SIB 1266 660,937 660,937 Park & Recreation DIF 100,000 100,000 Civic Center DIF 200,000 200,000 Library Fund 80,000 80,000 Fire DIF 35,000 35,000 Totals $ 292,783 $ 700,937 $ 993,720 Summary b Department: Revenue Expenditures Net General Government $ 2,131,600 $ 75,720 $ 2,055,880 Community Services 33,700 (33,700) Finance (660,937) 660,937 Building & Safety (20,000) (20,000) Planning (75,000) 1,800 (76,800) Public works 250,000 422,500 (172,500) Subtotal $ 2,286,600 $ 127,217 $ 2,413,817 Other Revenue Expenditures Net RCTC $ (468,434) $ (468,434) Violent Crime Task Force 2,000 2,000 AB 939 110,900 110,900 SB 1266 417,337 660,937 (243,600) Infrastructure 5,700 5,700 Transportation DIF (114,100) (114,100) Park & Recreation DIF 100,000 (100,000) Civic Center DIF (68,400) 200,000 (268,400) Library DIF 80,000 (80,000) Fire DIF 35,000 (35,000) Art in Public Places 23,600 23,600 Information Technology 14,000 5,000 9,000 Park Maintenance 40,000 (40,000) SilverRock Golf Reserve 3,500 3,500 Subtotal $ (73,897)1 1,120,937 1 $ (1,194,834 Total 1 $ 2,212,703 1 $ 993,720 $ 1,218,983 [up 10 ATTACHMENT 2 R 5p wrc ,3 F 333 f > p . o o p p p p 0 0 .. p o o p 0 00 0 0 0 o a T Jm m e�o"mBm ==o ANm^ a,grv&n N N Q J $$ O O ES a pppppA� O pppppOoO pp mp$ a Q 008$$g� m p o� 6.g^�m w¢ �, g �.�8 o^s � mom wx 88 S � 1 3 �mm a e. 8 S c E gem o�bw w o w Z _ w w °� 8 _ > "Y �� ° Nm o z u z o z a s I w Y � LL a w� w LL W F wz 2 2 02o ¢ W Z U' ¢ p O w z O w r>� w y o u i o ¢¢ O N W of U ui rc ¢ a W V LL Oz O LL m U > z ¢ b 0 0 0 z Y ywj W K Q K W R W F _U Q Q K N R~ 2 U Y 2 < F Q F Q F U 1w- W U O] W 2 W F > W h LL Z Y W K W K K K Y 2 G� ¢ U W F C w¢ Q2_ W N b pg O Z Z Y r 9j u 4 2 'WF J Z<5 pN2 N LL N K J S w¢ 2 Z U U U U W 2 J 2 U U O O O_ O 6 W 2 Z G g¢ K Z¢ N¢ [ Z C O O E W W U V IW fp K~ m> Z_Q Z_ Z_ 2p w d W V W LL Cy� d N d m `C s u U 0 0 UU 6 W U 6 LLp O U R O F U EW z J y yy' K LLLL Q IJL ? 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DATI3: June 11, 2007 This is a follow up to my letter of May 1, 2007 to Mayor Don Adolph requesting financial assistance from the City of La Quinta for FIND Food Bank, Inc. The purpose of this memorandum is to request a Capital Grant of $250,000 from the City of La Quinta for the construction of a new warehouse facility in Indio, Ca. A request that is consistent with the requests that are being made to the other Cities throughout our Valley. As noted previously, Riverside County and the City of Palm Desert have each made a financial commitment of $850,060 to this capital project. Requests for a contribution of $250,000 have been made to the City of Rancho Mirage and the City of Indian Wells. . FIND has just initiated discussions with the City of Indio and the City of Coachella and a similar discussion will be initiated with Palm Springs. As the problem of hunger is one that impacts all of the cities within our Valley it only seems appropriate that these communities become a part of the resolution of this issue. Should you have any questions or wish any additional information, please do not hesitate to contact me. Your kind consideration is very deeply appreciated. 68.615 Perez Rd., 14 B, P.O. Box 41, Cathedral City, CA 92235, Web Site: www.findfoodbank.or9 Office: 760-32"663—Fax: 760-328-3994—Toll Free: 888-449-WI3—Email Address: dtenoldAfindfoodbank.ora 1911 15 FIND Food Bank, Inc. Incorporated in 1983 and for the past twenty four years FIND Food Bank, Inc. has provided food assistance and basic essentials to those who are in need here in eastern Riverside County. This assistance is provided through a network of eight six member agencies; soup kitchens, food pantry's, homeless shelters, children's programs, senior centers, and other not for profit organizations, located in twenty one communities throughout the Valley. What started out on one man's front porch quickly grew to occupy a 14,000 sq/ft facility where offices are currently maintained and food is warehoused until distribution. FIND'S program services, in addition to its food receipt and distribution activities includes the recruitment, training and monitoring of food distribution Sites, and an agreement with the Department of Social Services to provide Emergency Food Assistance, for those requiring immediate and temporary assistance. Discussions have just begun regarding the storage of food products and basic essentials that may be required in the event of a natural disaster or an area wide emergency. FIND is the identified food source in disaster preparedness planning at both the County and local government levels. FIND'S geographic area stretches from Cabazon to the Colorado River which is the Border with Arizona. (Approximately 3600 sq/miles) The Mission of FIND Food Bank is to mobilize the resources of our community to relieve: hunger, the causes of hunger and the problems associated with hunger. The Vision Statement states that FIND Fo9d Bank will become a major resource, for addressing and resolving those issues associated with hunger. FIND Food Bank is the Second Harvest Food Bank in eastern Riverside County and the only distributor of United States Department of Agriculture (USDA) food products. Although some charities may appear tabe "food banks," they are, in fact,'not food banks but food distribution.sites that provide food and meals directly to the hungry. There are no alternatives to FIND in terms of providing food to charities that directly serve the hungry is eastern Riverside County. Thus FIND fulfills a unique and critical need — providing USDA and Second Harvest Food products to those charities who directly feed the hungry in eastern Riverside County. Without FIND, the ability to serve such food would be very nearly eliminated. America's Second Harvest, headquartered in Chicago, is the largest and most respected national food bank. It has 210 -affiliates," which distribute food into every county of the United States. Seventeen "affiliates," are located in California. 192 16 The services and information offered by America's Second Harvest, to its "affiliates," is highly professional and extensive, including but not limited to, food sources, . Procurement, grant/solicitation opportunities, technical assistance, public relations, legislative assistance and operating assistance (e.g.- manuals on distribution services; good warehouse practices, public health standards, personnel, etc.) FIND is a member of the Southern California Cluster of food banks which includes, Riverside Food Bank, San Bernardino Food Bank, .Orange County Food Bank, Los Angles Food Bank and the San Diego Food.Bank. These are all America's Second Harvest food banks. These food banks share food products regularly while working closely on a number of matters and/or concerns impacting food banks. During the recent freeze,. these food banks were able to deliver additional food products to FIND for distribution to the effbcw farm workers. Currerray FIND receives about.38% of its food from the USDA, major food processors like Kraft, Nabisco, Nestle and General Mills in Riverside account for another 24 % of its food products, while Albertson's /Sav-on in Orange County accounts for an additional. 18 %._Tfie remaining 20% is received locally from Albertson's, Vons, Ralphs, Trader Joe's, local producers and food drives. FIND enters into a signed contract with all charities to which is provides food and enters into a separate signed contract with charities who distribute USDA products. The food/meal distribution Sites are.requutd to report monthly to FIND and are monitored, in terms of performance standards twice each year. Over the past three years the receipt and distribution of food products has increased from 2.8 million potmds per year to 5 4 million ptiunds this past year. Doting this_ same time lienod food/meai distribution Sites crave grown from 50 to 86. Last year, these 86 fond distribution Sites, served oa average, 81,209 individuals EACH MONTH. On average, 6625 seniors, lSSQ homebound; 2753 homeless, 20,223 children/ 5829 under the age of six,14,394 of school age. (This differentiation is made because a significant number of these children participate in the school "lunch program;" and when summer vacation begins these children no longer benefit from that one meal a.day,), and 50,058 individual adults, As many of these individuals will require food assistance on a regular basis this number of 81,209 is best viewed as a "unit of service." The clients served by these food distribution Sites are primarily low and below low income and are 450% Caucasian, Mr/9 Latino and 1+% each, Asian American, pacific Islander, African . American, and Native American. To help put 5.400,000 pounds of food into perspective. 5,400,000 pounds of food will provide 4,218,750 meals a year or 11,558 meals each day, seven days a week for an entire ,year. This is the number of meals provided, last year by FIND. Hunger or "Food Insecurity," as it is so often referred to in this country today is not a problem of insufficient food. Most are surprised to learn that there is more than enough food to feed everyone who is in need. The problem is one of capacity and logistics. The physical capacity to receive and warehouse the quantity and nutritional quality of food requited to meet the needs of those requiring food assistance. Then, developing the necessary distribution Sites, systems, procedures and distribution process that will insure that both the quantity and nutritional quality of food required will reach the intended recipient. The most recent issue with the migrant farm workers in the Valley is an excellent illustration of the above issue. The Governors Office recently released $250,000 for the purchase of food products for those farm workers who were impacted by the freeze. The $250,000 purchased just over 450,000 pounds of selected food products, which was then delivered to FIND in 12 large 53' trucks. FIND could not accommodate this quantity of food without obtaining additional warehouse space. Then, the distribution of this needed food was'lmdled by"only four to six distribution Sites that are located in that specific geographic area. Far too few distribution Sites for the population_ requiring assistance. And most of these Sites are also lacking in their own physical capacity, specifically refrigeration, which further exacerbates the problem of distribution. Currently, it is not possible to significantly increase the quantity nor the nutritional quality of food required to meet the rapidly growing needs for food assistance here within eastern Riverside County, without the addition of significant storage and refrigeration capacity. FIND has completely outgrown its current facility. 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M. q ; 94 a �« R ` § g . « G ! ! - §� ©§\/ ~~ ° HSE \ q \ } )0, 0 _ )OU w - _ - § | \ \ ) } } \ f [ ))/§()�/(|)�-: ! \_ \§■■ ([r:� §: [!:: - ; 0 00 \ _ _� 0 o ;r { - !} �W .: _ } \/§} , §|!] (w 0| [(,§ !\»< ., \M, / ;,, 1)) :§§ 205 29 § � ! § § \j \ {{|/ » UO 1z R hRR§ % OH |i|/||( \|} 206 30 WAA COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITTLE: Consideration of Two City Council Members to serve on the Civic Center Art Purchase Committee RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: r BUSINESS SESSION: �J CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: An amount of $7,500 has been budgeted in the Civic Center Art Purchase Account No. 270.0000.451.61-70. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since 1989, with the exception of 2004 and 2005, the City has been selecting artwork from the La Quinta Arts Festival ("Festival") to be displayed at various City facilities. Two City Council Members, in conjunction with two Cultural Arts Commission members, have viewed the artwork at the Festival for consideration of an art purchase. Historically, the Art Purchase Committee has met the first day of the Festival to select art for the City and deliver it to the City after the Festival. The expansion of the City Hall and the Library provide an opportunity for artwork, including a sculpture piece at the main entry to the City Hall, and wall space for artwork at both facilities. The following City Council members have participated on the Civic Center Art Purchase Committee: 207 2007 Mayor Adolph and Council Member Osborne 2006 Council Members Henderson and Kirk 2003 Mayor Adolph and Council Member Osborne 2002 Mayor Pena and Council Member Henderson 2001 Mayor Pro Tern Sniff and Council Member Adolph 2000 Mayor Pena and Council Member Henderson 1999 Council Members Adolph and Sniff 1998 Mayor Pena and Mayor Pro Tern Henderson 1997 Council Members Adolph and Sniff 1996 Council Members Adolph and Henderson 1995 Council Members Cathcart and Perkins 1994 Mayor Pena and Council Member Sniff Should the City Council decide to participate in purchasing artwork this year from the Festival, the Community Services Commission will be asked to select two representatives to participate on this year's Civic Center Art Purchase Committee. The Festival will be held from March 13 through March 16, 2008 at the Civic Center Campus. The Art Purchase Committee may wish to meet prior to the start of the Festival to select an art piece during the opening hours of the Festival. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Appoint two City Council members to serve on the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival; or 2. Do not participate in the selection of artwork from the La Quinta Arts Festival: or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hylton Community Services Director 203 Approved for submission by: Thomas P. Genovese, City Manager 209 T'af 4 4 QUM& COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Discussion of City Council Goals and the Fiscal Year 2007-2008 Annual Financial Management Review RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Discuss City Council Goals and the Annual Financial Management Review for Fiscal Year 2007-2008. FISCAL IMPLICATIONS: No direct fiscal implications will result from this action. Staff proposes to develop programs to implement selected goals and will identify cost projections as part of the economic development program, capital improvement program, and budget process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fiscal Year 2007-2008 Annual Financial Management Review is provided as Attachment 1. This document is the first component of the strategic planning process and presents the financial achievements for the past fiscal year, five-year cash flow projections for operating and capital improvement funds, and financial management strategies and recommendations for the coming fiscal year. The additional components of the strategic planning process include the Economic Development Plan; the Capital Improvement Program, the Annual Budget and the Five - Year Resource Allocation Plan. An explanation of each of these documents is provided below. 219 Economic Development Plan This plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. It is goal -oriented in that the economic development efforts specified in the plan are key to generating the financial resources necessary to support both the Resource Allocation Plan and the Capital Improvement Plan. Capital Improvement Plan This plan is primarily a planning document that establishes five-year funding priorities for capital improvements. This plan also includes a listing of all the other desired capital improvements that cannot, or need not, be funded within the five-year horizon. Five -Year Resource Allocation Plan This plan is a planning document that provides a five-year horizon for forecasted operational needs of each department, as well as the City as a whole. This plan is a cyclical review of all operations expenditures and assesses the various service levels of all programs. Annual Budget This document is the annual implementation tool for the overall planning process. The budget will encompass each element of the strategic planning effort and will implement: the goals of the Economic Development Plan; the resource and demand allocation outlined in the Five -Year Resource Allocation Plan; and the capital improvement investment for a given year. As in years past, to begin this year's strategic planning process, staff has provided last year's City Council Goals. This document is included as Attachment 2 for reference and discussion purposes. The chart has been updated to include the current status of each goal. As the City Council is aware, this discussion is intended to provide the City Council an opportunity to identify priority goals for Fiscal Year 2007-2008 as a precursor to this year's budget process. Identified goals will be integrated into this year's Economic Development Plan, Capital Improvement Plan, and/or the Annual Budget. Additionally, this discussion provides for City Council feedback/direction on the Financial Management Review as the City outlines its long-term goals and direction. 2 2?1 Respectfully submitted, . MAC Bret Plumlee Assistant City Manager — Management Services Approved for submission by: `Thomas P. Genovese, City Manager Attachments: 1. Annual Financial Management Review for Fiscal Year 2007-08 2. City Council Goals for Fiscal Year 2007-08 3 212 City of La Quinta and La Quinta Redevelopment Agency I 7: fig • - - February 19, 2008 Financial Forecast Presented By: Financial Management Team Thomas P. Genovese, City Manager Bret Plumlee, Assistant City Manager — Management Services Douglas Evans, Assistant City Manager — Development Services John Falconer, Finance Director Tim Jonasson, Public Works Director Tom Hartung, Building & Safety Director Les Johnson, Planning Director Edie Hylton, Community Services Director Veronica Montecino, City Clerk Debbie Powell, Management Analyst Nick Nickerson, NAI Consulting, Inc. Frank J. Spevacek, Rosenow Spevacek Group, Inc. ATTACHMENT 1 213 For the past thirteen years the City of La Quinta and the La Quinta Redevelopment Agency have implemented a strategic planning process that: • Reviews current year, and projected five-year, revenues and expenditures for every operations and capital improvement fund of the City and the Agency • Establishes City Council priorities for to both City and Agency expenditures • Appropriates revenue for operating programs and capital improvement projects for the coming fiscal year. This process generates the following components: • Annual Financial Management Review • 5-Year Capital Improvement Program • Annual Economic Development Plan • Five -Year Resource Allocation Plan • Annual City/Agency Budget This document, the 2007-2008 Annual Financial Management Review, is the first component of the strategic planning process. It presents the City's and the Agency's financial achievements for the past fiscal year, five-year cash flow projections for the critical operating and capital improvement funds, and financial management strategies and recommendations regarding revenue enhancements and program/project expenditures for the coming fiscal year. Financial Achievements During the past 12 months, City staff has implemented the City Council's directives generated from last year's Annual Financial Management Review. As a result, the City increased General Fund Operating and Emergency Reserves, implemented new infrastructure and public facilities improvement projects, invested in economic development initiatives that will generate new sales and transient occupancy tax revenues, and overall, improved its financial base. Specific achievements include: • Implementing prudent revenue forecasts and cost containment measures that generated a General Fund operating surplus of $7.6 million for Fiscal Year 2006-2007. This was primarily revenue driven, with greater than forecasted license and permit fee revenue, sales and transient occupancy tax revenue, and investment earnings. • Increasing the General Fund Emergency Reserves while maintaining the General Fund Cash Flow Reserves. The Fiscal Year 2007-2008 Emergency Reserves are estimated to stand at $14.7 million or 35.0% of the Operating Budget plus a previous one-time $4,000,000 infusion, and the Cash Flow Reserves will be at $3.5 million or 8.25 % of the General Fund Operating Budget. The latter is necessary to fund General Fund expenditures during early months of each new fiscal year prior to the receipt of significant property and sales tax revenue. In addition, as of June 30, 2007, the General Fund contained CITY OF LA QUINTA 2007.2M ANNUAL FINANCIAL Mvlrvv 2214 FEBRUARY19,2008 an additional $29.3 million in fund balances that were set -aside for operations, projects and transfers. As of June 30, 2007, General Fund reserves also included a $500,000 reserve for educational purposes, $483,000 for capital improvements, $2,327,000 for economic development, and $1,478,000 for carryover encumbrances. Continuing the City's capacity to implement a capital improvement program with a scheduled investment of $69.5 million during Fiscal Year 2007-2008 and a scheduled investment of $8.9 million during Fiscal Year 2008-2009. The Capital Improvement Program is scheduled to be reviewed by the City Council on March 18, 2008. • Notable projects programmed within the 2007-2008 Capital Improvement Program include an investment of $10,882,000 towards the construction phase of the Adams Street Bridge spanning the Whitewater River, for an overall investment of $12,408,000, of which the City will contribute $2,641,600, and Caltrans will contribute the amount of $9,766,400 from Highway Bridge Rehabilitation Repair funds. In addition, $2,106,000 is programmed toward the design phase of the SilverRock Resort Phase H Golf Course, $25,412,010 is programmed toward the construction phase of the SilverRock Resort Clubhouse, $26,358,940 is programmed toward the construction phase of the SilverRock Resort Phase II Infrastructure, $5,594,224 is programmed toward the construction phase of the SilverRock Resort Phase H Entry Features/Roads, $2,500,000 is programmed toward the construction phase of the Museum Expansion Improvements, $1,219,006 is programmed for improvements on Avenue 58 between Jefferson and Madison, and $620,500 is programmed for Eisenhower Drive Rehabilitation. Y The Redevelopment Agency and City are implementing a Disposition and Development Agreement and Development Agreement with LRCF SRI, LLC (an entity of Lowe Enterprises). The agreements provide for the sale/lease of nearly 61 acres to LDD SilverRock, LLC for the development of revenue - generating components, including a 225-room boutique hotel, a 283-room resort hotel (including 90 pure hotel rooms and 193 condo hotel rooms), 127 casitas units affiliated with the resort hotel, and an 81,000 square foot retail venue (including retail shops, restaurants, and potential second -floor office or residential space). Lowe is currently preparing construction documents for the Boutique Hotel. Expansion of the City's lodging industry has proceeded with the opening of the Homewood Suites, and the opening of additional resort casitas projects and the Embassy Suites hotel. The 275 hotel units and supporting resort casitas units will substantially increase TOT revenues. • The City Council adopted the Development Impact Fee Study LJpdate in July 2006. In keeping with the recommendations presented within the Fee Study, this document is scheduled to be reviewed and updated on a regular basis. The next update will be presented for the Council's consideration in May 2008. • Expansion of the City's retail base has included the approval of 198,940 square feet of new retail building area. in calendar year 2007, with an additional 311,374 square feet of new retail/restaurant building area proposed. The City's annual goal of increasing retail business to reduce reliance on one- time revenues has been a key objective. Critical mass projects include Sam's Club, Cost Plus World Market, Dunes Business Park, and the completion of the Pavilions at La Quinta, all of which opened in 2007. Building permits have been issued for 169,953 square feet of new retail/commercial uses during 2007. CITY OF LA QUINTA 2007.2008 ANNUAL FINANGIAL MV ICVW FEBRUARY 19, 2008 2315 • Increasing the City's employment base will be boosted by expanding medical and non -medical office uses. Although no medical/non-medical office use was approved along the Washington Street corridor in 2007, Eisenhower Medical Center has broken ground on a 196,500 square foot medical office facility in La Quinta, with the first phase (85,000 square feet) anticipated to open in July 2009. In addition, a 130,450 square foot office complex is proposed at Fred Waring Drive and Palm Royale. A 23,760 square foot, two-story medical office building is close to completion on Washington Street, between Fred Waring and Palm Royale. e Development and other activity have enhanced the Village including the opening of a 10,726 square foot mixed use retail/office at Desert Club and Calle Estado, and recent grading activity has commenced for the construction of a 20 unit luxury condominium project. In addition, the City has either approved or received development applications for 68,339 square feet of retail/office use in 2007. • Capitalizing on the continued increases in assessed values in both Redevelopment Project Areas, with Project Area No. 1 experiencing a 8.6% increase and Project Area No. 2 experiencing a 15.5% increase between Fiscal Years 2006-2007 and 2007-2008. a The Citycompleted two annexations, the first included 12.29 acres located on Darby Road, east of Palm Royale, and the second annexation of approximately 12 acres located on Washington Street and Hidden River Road, were completed to provide affordable housing. • Pavement Management Plan (PMP). Public Works completed the update of the City's PMP during fiscal Year 2007-2008. The updated PMP identifies and recommends a future investment of $6.6 million over the next five years ($1.3 million per year) for the reconstruction of existing substandard streets. In addition, the ]IMP recommends an annual expense of $600,000 for slurry seal and crack seal projects, for an annual investment of $1.9 million per year for five years (grand total of $9.5 million). Providing this investment over the next five years will ensure the City Council's direction to maintain a pavement condition index (PCI) rating of 80 is accomplished. Complete Highway I I I Relinquishment from State. Since Council's approval of the maintenance stipend amount of $700,000 in 2006, staff has been working with Caltrans for the relinquishment of State Highway I I I within the city's boundaries. Senate Bill 224, Highway I I I Relinquishment, sponsored by Senator Battin, was signed into law by the Governor on October 14, 2007. The bill took effect on January 1, 2008. The CTC considered the Cooperative Agreement during its meeting on Janwary 9 and 10, 2008. Relinquishment of the highway to the City will have many benefits including eliminating state control over encroachment permits which currently adds six months to a year to the commercial development process on Highway 111. The California Transportation Commission (CTC) approved the Cooperative Agreement on January 10, 2008. The Cooperative Agreement, among other things, outlines the agreed upon funding provisions, and other terms and conditions in which Caltrans will relinquish and the City will accept the facility. In accordance with the Cooperative Agreement, the State has agreed to issue payment in the amount $700,000, within thirty (30) days of the recordation of the CTC's Resolution of Relinquishment which occurred on January 23, 2008. This payment will represent the State's only payment obligation for the City to accept the facility. Eliminating the state's improvement plan and environmental review processes should aid considerably in streamlining delivery of economic development projects in the future. The City has initiated a "Green and Sustainable La Quinta" program which includes developing LEED-certified affordable housing projects, reduced solid waste stream, and increased energy efficiency CITY OF LA OUINTA 2007.2008 ANNUAL FINANCIAL HLvlevv 4 FEBRUARY 19, 2008 216 at City Hall. Partnerships have been developed with RD and CVWD to increase energy and water efficiency for City facilities and operations. The City and CVWD have approved a Landscape Water Management Program that will reduce water consumption at City facilities, target single-family homes, homeowners associations, and golf courses. The following, Fiscal Year 2007-2008 five-year cash flow table presents current and projected City and Redevelopment Agency resources. It highlights the original and mid -year budget adjustments for Fiscal Year 2007-2008, projected revenues and expenditures through the second quarter of fiscal year 2007- 2008, and projected revenues and expenditures through Fiscal Year 2011-2012. The latter projections are based upon the City's Resource Allocation Plan. It is important to note that the City traditionally relies upon conservative revenue and expenditure forecasts; the cash flow analysis likewise is based upon conservative assumptions for the five-year period. Findings With the exception of the General Fund, SilverRock Golf Course Enterprise Fund, RDA Project Area 1 Capital Projects Fund, and the Street Facility Developer Impact Fee Fund. All other City and Agency funds have positive available fund balances, meaning that these funds remain in the black after payment of planned expenditures through Fiscal Year 2011-2012. Beginning Fiscal Year 2008-2009 through Fiscal Year 2011-2012, the General Fund is projected to incur a net loss of between $811,974 and $6,392,092 based upon the Resource Allocation Plan (RAP) assumptions. With these losses, the General Fund available balance will become negative in Fiscal Year 2010-2011 and beyond. For the SilverRock Golf Fund, revenues and expenditures have been projected to increase at 5% per year after FY 07/08. Based upon the phased development at the SilverRock site, losses will continue to require General Fund advances for the next several years of approximately $800,000 per year for the fast SilverRock Course. This amount would increase if the second Golf Course and the Permanent Club House were constructed ahead of Transient Occupancy Tax, Sales Tax and Property Tax generating facilities. RDA Project Area 1 Capital Projects Fund has negative available fund balances because of planned Phase 2 capital projects in the next several years which will require additional funding. Staff is proposing to fund these Phase 2 improvements from tax increment and land sale proceeds from the site, as contrasted to issuing Tax Allocation Bonds (TABS), which was done to purchase the site and construct Phase 1. Staff recommends this approach for Phase 2 as it will reduce the debt service costs to the Agency. In the future, additional transfers from the Debt Service Fund PA 1 will be required to complete the Phase 2 improvements. In the future, Staff would look at transfers from PA 2 Debt Service Fund, advances from the General Fund, and lastly to future TABS to generate needed additional funds. The Street Facility Developer Impact Fee Fund has a negative balance as a result of the City moving forward to construct Phase 1 of the Corporation Yard. Staff is recommending that an advance to the Street Facilities Developer Impact Fee Fund from the General Fund be considered in the FY 08/09 budget. The following chart details the General Fund Cash Flow projections through Fiscal Year 2011-2012. An important trend to note is the leveling out of the restricted reserves (less liquid) since the RDA interest advances will be paid off annually, and the decrease in the unrestricted reserves (more liquid). The City CITY OF LA 01UINTA 2007-2008 ANNUAL FINANCIAL REVIEW 5 FEBRUARY 19, 2008 217 Council and the Agency will want to continue to enhance both sales and transient occupancy tax generators, as well as review alternative revenue enhancements or service level cuts. 5-year Analysis of General Fund Balances Net Beginning Inflows/Over Restricted Unrestricted Ending Fiscal Year Fund Balance Inflows Outflows (Under) Outflows Reserves Reserves Fund Balance Fy 06/07- Prior Year 77,030,974 39,020,416 31,410,870 7,609,546 33,176,451 51,464,069 84,640,520 FY 07/08 - Projected 84,640,521 40,552,299 39,168,407 1,383,892 53,775,196 32,249,217 86,024,413 FY 08/09 86,024,413 40,030,904 40,842.878 (811,974) 53,125,196 32,087,243 85,212,439 FY 09/10 85,212,439 42,849,062 46,036,901 (3,187,839) 52,125,196 29,899,404 82,024,600 FY 10/11 82,024,600 44,366,083 49,132,175 (4,766,092) 52,125,196 25,133,312 77,258,508 FY 11/12 77,258,508 46,140,905 52,532,997 (6,392,092) 52,125,196 18,741,220 70,866,416 Upon evaluating the cash flow projections, the Financial Management Team formed the following conclusions: e Police service costs are continuing to increase due to escalating costs and increasing service demands resulting from an expanding City population. Public safety costs are assumed to increase annually by 4.19%, which is based on an 18-year historic average. The Patrol rate adjustment for Fiscal Year 2007- 2008 was 5.04% compared to the 4.0% increase which is included in the FY 2007-2008 budget. Future increases will vary annually from this estimate based on proposed rate increases and staffing levels for both Police and Fire. Although the current Fire operating budget is adequately funded by the Structural Fire Tax and Pass Thru funding sources, projections contained in the Resource Allocation Plan (RAP) indicate that if and when a fourth station is opened, it will be necessary to supplement those two funding sources. Initially the City would draw down on the Fire Tax Credit to fund any shortfall, but once the Credit was depleted, the General Fund would have to fund the deficit. During Fiscal Year 2008-2009, an estimated $103.1 million in capital improvement projects will be carried over from previous fiscal years. Carry over projects include the construction phase of the SilverRock Resort Phase II Improvements. The Phase 11 Improvements include the installation of the "backbone" infrastructure, including on -site streets, bridges spanning the Coachella Canal, water, sewer and dry utilities; the permanent clubhouse; the second golf course (resort course); the entry features, and on -site landscaping. When complete, the project will be a four -star golf resort. Other notable improvements include the construction phase of the Adams Street Bridge spanning the Whitewater River and the Highway 111 widening improvements between Washington Street and the City's western corporate boundary. • During Fiscal Year 2007-2008 an estimated $76.7 million in capital improvement projects will be carried over from this fiscal year. Carry over projects include the design phase of the SilverRock Resort Phase R Improvements, the design phase of the Sound Attenuation Walls adjacent to the Villas at La Quinta and Lago La Quinta, and the design phase of the Highway 111 improvements. CITY OF LA QUINTA 2007-2008 ANNUAL FINAMURAL Ncvlcn FEBRUARY'19, 2008 • In Fiscal Year 2007-2008 Public Works completed a draft master plan for creating permanent maintenance facilities at the Corporation Yard adjacent to Fritz Burns Park. The master plan reviewed the current site for placement of permanent maintenance facilities as well as the future location and access for Fire Station No. 32 located next to the southerly maintenance yard entrance on Francis Hack Lane. The estimated cost for constructing the new Fire Station No. 32 on Avenue 52 is $4.2 million. The total estimated cost for all three phases of the Corporation Yard is $8.1 million with $2.2 million proposed for Phase 1 in Fiscal Year 2008-2009. The Agency has the capacity to issue $68,000,000 in non -housing bonds ($65,443,000 for Project No. 1 and $2,000,000 for Project No. 2) and $97,948,088 in housing fund bonds; these amounts are net bond proceeds, net of the cost of issuance and refunding the Project No. 1 1998 non -housing bonds. In preparing this bond capacity analysis, staff identified that the Project No. 1 1998 bonds could be refunded and doing so would achieve a $800,000 debt service savings over the remaining life of the 1998 bonds. The Agency could raise additional Project No. 2 bonds proceeds (estimated to be $29,000,000) if it elected to retire the $9,300,000 General Fund loan with bond proceeds (this was the land acquisition loan authorized in December 2007). This bond capacity analysis was calculated after deducting all existing debt service payments and reserving $2,720,000 in non -housing tax increment revenue and $2,200,000 in housing fund revenue for operations expenses. Y The Agency's total outstanding bond debt is $228,440,000: $140,269,775 of non -housing bonds and $88,170,225 in housing bonds. This bond debt service (principal and interest) is currently $16,642,495, with $4,475,000 of total outstanding bond principal to be retired during Fiscal Year 2007-2008. Y While the City's sales and transient occupancy tax revenue base continues to grow, the City's economic development efforts to attract additional sales and transient occupancy tax generators must be targeted to ensure the City evolves positively with market changes. Investment in amenities and projects that secure additional resort, hospitality, retail, and auto uses must continue in order to compete with adjoining jurisdictions for market share, and to attract users that capitalize on La Quinta's resort and retail image. Further, the City must begin to explore new retail options in order to sustain its retail base. Some of the Highway I I I retail inventory is aging and will soon be in need of recycling. Staff proposes that the City explore new measures to define future retail trends and position both the Highway I I I corridor and the Village to accommodate these trends. These measures will be outlined in the Economic Development Plan component of the Strategic Planning process. • The City continues to rely on its two Redevelopment Projects to underwrite a variety of capital and public facility improvement projects, to invest in General Fund revenue generating economic development initiatives, and to supplement General Fund operating revenues by funding staff and related operational costs through Fiscal Year 2009-2010. After this date, Agency funding of staff and related operational costs will decrease as fewer Agency funded capital and public facility projects are initiated. However, the: Agency has commenced annual interest payments on outstanding General Fund loans totaling $2,020,000. hi addition to this amount, the General Fund loaned the Agency $9,378,966 to underwrite a new economic development initiative that may bring new economic development opportunities to the Highway I I I corridor. This advance bears interest at 7% and is expected to be repaid in eleven (11) years with future land sales and tax increment revenue. CITY OF LA QUINTA FEBRUARY19,2008 2007-2008 ANNUAL FINANCIAL REW 1 7 Recommendations Since the first; Midyear Financial Management Review was initiated in 1994, the City Council has continually directed staff to leverage the Redevelopment Agency in order to invest in economic development initiatives that generate revenue for the General Fund, and to fund capital improvements and facilities that address blight within the Redevelopment Project Areas while relieving the General Fund of these funding obligations. This strategy has both increased General Fund operating revenue to support expanding City service levels, and resulted in on -going improvements to the City's infrastructure and public facilities. The Financial Management Team recommends that the City continue to focus on measures that address the projected decline of available fund balance in the General Fund. To accomplish this, efforts must continue to maintain and expand the City's sales and transient occupancy tax revenue base by facilitating commercial development both in the Highway 111 Commercial Corridor and the Village, and resort/hospitality development in the Village and at SilverRock Resort. Further, the City must carefully consider all frdure annexation requests to insure they do not result in a drain on existing General Fund resources. In order to foster economic growth that enhances General Fund operating revenue, continue to invest in needed capital improvements, and establish reserves to fund potential future State mandated local revenue shifts, the Financial Management Team recommends that the City Council consider the following: o Implement and monitor SilverRock Disposition and Development Agreement. Hospitality venues at SilverRock Resort will generate new, long-term transient occupancy and sales tax revenue. Resort patrons would generate additional demand at the Arnold Palmer Classic Course, and at the future Jacobsen/Hardy Golf Design resort course. Resort patrons will also provide synergy within the on -site retail venue, as well as in the nearby Village. o Continue with design and initiate construction of Phase II improvements at SilverRock Resort. Phase II improvements include design and construction of infrastructure (water, sewer, utilities, roads) to serve the balance of the property; design and construction of a permanent clubhouse, and design and construction of a second golf course. Funding sources for Phase II include existing bond proceeds, Project Area 1 tax increment revenue, SilverRock Resort land sale proceeds, and a potential future bond issue. o Continue to Generate Cost Savings. Carefully consider undertaking new operations costs that must be funded through the General Fund. Given the uncertainty of the current State budget deficit, the City should increase efforts to generate greater cost savings in all operations while critically evaluating the merits of expanding existing or starting new projects and programs that increase operations costs. o Affordable Housing Land Acquisition. Initiate a new round of property purchase activities for new affordable housing construction. This would further diversify the community's socio-economic profile by creating housing opportunities that cater to permanent residents, of a variety of income levels, who live and support La Quinta businesses on a year-round basis. Many of the new residential developments underway within the La Quinta planning areas are targeted towards higher income households which often purchase these dwellings as second homes. The Redevelopment Agency's affordable housing efforts have facilitated development of dwellings that are almost exclusively occupied by full -rime residents who either live and work in the Coachella Valley, or have elected to retire in the Valley. Per the attached cash flow analysis, the Agency is projected to receive a significant amount of housing fund CITY OF LA QUINTA 2007.20W ANNUAL FINANCIAL REVIEW FEBRUARY 19, 2008 8 20 revenue during the next five years. Given that a majority of the property in the Project Areas is developed, or approved for development, new affordable housing initiatives should focus on facilitating mixed -use development opportunities in commercial districts, and new multi -family development in the areas that are within, or may be annexed to, the City. 9 Future annexation requests for Planning Areas 1 and 2. These are under consideration as a result of LAFCO's decision to add 8,000 acres to the City's Sphere of Influence (SOI). Based upon current General Plan land uses, preliminary financial analysis indicates annexation will result in a net fiscal loss to the City. Prior to annexation, the City should analyze proposed land uses, public infrastructure needs (especially roadway capital costs and pavement management), existing substandard housing conditions, code enforcement, animal control, parks and recreation, and public safety. Depending upon the size of future annexations, the City will need to add staff resources to effectively manage new development applications, plan checks, infrastructure, roadway maintenance, and code enforcement. 9 Facilitate Auto Dealer Expansion. Opportunities exist to expand the La Quinta Auto Center by either expanding existing dealerships or adding dealerships. The City will continue efforts to work with existing auto dealerships to expand and upgrade existing facilities and to bring in new dealerships. This may require City assistance in working with land owners, dealerships, and auto makers to ensure the La Quinta Auto Center expands its presence in the region. The City is currently working with Torre Nissan to facilitate dealership expansion, and the City is working to add dealerships. The City may need to provide assistance to secure new auto dealer facilities and has acquired properties which may be suitable for such expansion. 9 Expand City Revenue Base. Continue efforts to expand the City's revenue base by evaluating the need and support for increasing existing, or enacting new, user fees to fund on -going public services. The City has limits to the amount of retail and resort development it can physically accommodate that will generate non -user fee revenue. Residents not only demand, but deserve, the highest public service levels the City can financially support. The City's public safety standards, and its park, recreation, and landscaped open space area standards, are among the highest in California. Maintaining these service levels and standards will demand increasing General Fund expenditures as community expectations and costs increase. While efforts to capture a greater share of sales and transient occupancy tax generators will continue, there is a limit to the number of retail and resort users the community can physically handle and that the market area can support. Reaching these capacities will necessitate reviewing alternative revenue enhancements or service level adjustments or reductions. To avoid service reductions or reduce funding from the General Fund, the City may want to explore a City-wide Park Assessment District to provide funding for City park facilities. 9 RDA General Fund Loan Principal and Interest Payments. As of'June 30, 2007 the General Fund had outstanding loans totaling $22 million in principal and interest to the RDA. For FY 2007/08 and thereafter, the interest generated from the $22 million loans which are at an interest rate of between 7% - 10% will result in the General Fund receiving $2,020,000 annually. In addition, in December 2007, an advance of $9,378,966 by the General Fund to the Agency for land along Highway I I I was made. This advance is expected to be repaid in eleven (11) years with future tax increment and land sales revenue, and carries a'7% interest rate. 9 Golf Cart. Plan. City staff has prepared a detailed Phase I golf cart route plan. This program will include a golf cart ordinance, a flyer outlining golf cart requirements, operator manual, map and other CITY OF LA QUINTA 2007.2008 ANNUAL FINANCIAL REVIEW FEBRUARY 19, 2008 2 h1 informational material. The Capital Improvement Program will include lane striping for on -street paths, new golf cart paths in parkways, signs, parking and related facilities. The first implementation phase of the Golf Cart Plan will be focused on connecting the La Quinta Resort, SilverRock Resort and the Village. Plan approval and phase one implementation are expected in Fiscal Year 2007-2008 • Update of Developer Impact Fee (DIF) program. As estimates become available for projects with city wide benefits such as the Corporation Yard improvements and the Adams Street bridge it is necessary to reflect the updated costs in the DIF. In accordance with state law, the increase in fees however can only reflect the amount attributable to new development. The next scheduled update of the DIF will be in Fiscal Year 2007-2008. Moving La Quinta Into the Future o Community Services Master Plan. The recent update of Community Services Master Plan and resident survey indicated the need for facilities that promote health and fitness, and create a healthier community. Sports fields, off -road walking and biking trails, and walkable access to commercial areas all are important to City residents and tourists. Land acquisition for new parks and funding for park development is an important issue. Funding has been allocated in the 2007-08 Capital Improvement Program for the purchase of a 40 acre parcel for development of needed sports facilities. The City Manager's Office and Community Services Department will need to examine potential land acquisition in the City and the Vista Santa Rosa area for opportunities to address this issue. The Community Services Department is currently working with Desert Sand Unified School District to improve existing fields at the La Quinta Sports Complex. This project is planned for rehabilitation over the next two summers. Improvements include a new irrigation system, back stops and fencing, batting and hitting practice areas, and improved concessions and restrooms. These improvements will provide the local sports organizations improved conditions and also encourage regional tournaments that bring teams to La Quinta. The Community Services Department is working with the Coachella Valley Park Recreation District on a feasibility study for an off -road dual purpose trail along the top of the Whitewater Channel. This trail system would create an opportunity for access to the commercial areas and create an alternative mode of transportation across the City. In addition, the Department is working with the Coachella Valley Community Trails Alliance to improve existing trail conditions in the Cove Oasis area. The Fred Wolff Bear Creek Nature Preserve is also being improved as a preservation area for residents to learn about and enjoy the natural environment and the beauty of open space and scenic mountain vistas. Staff will also seek grants through the State of California for land acquisition and park and trail development to defray costs. The funding for ongoing maintenance of new trails, parks and sports fields will need to be addressed prior to any new development. A feasibility study is also recommended to review the feasibility of more indoor space for fitness and wellness facilities. The growing importance on health for all ages from children to senior citizens is increasing. Workout areas and classrooms for fitness programs are highly desired by residents and this is evidenced by 550 people CITY OF LA QUINTA 2007-2008 ANNUAL PINANUML �Vl=n 10 FEBRUARY 19, 2008 r� Z r� J G G who have become members at the La Quinta Fitness Center located adjacent to the Boys and Girls Club. Facility space for a variety of recreation and fitness programs are seen as important for the residents of the community. • Continue to develop and implement the "Green and Sustainable La Quinta" program. The City and Redevelopment Agency have become leaders in the implementation of green building practices with Vista Dunes Courtyard Homes, anticipated to receive LEED Gold and Platinum certification, and with Wolff Waters, another housnlg project on track to receive LEED Gold certification. This comprehensive program will encompass every City department, and includes improved practices in records management, technology, General Plan policies, green building practices, public works projects, irrigation and maintenance efficiency, redevelopment projects, waste and recycling, and cooperation with local utility providers. The overarching goal is to maintain and increase energy efficiency, resource conservation, and waste reduction in every facet of City government. o The Village. Continue to promote and encourage activities and events that bring people into the Village. The City continues to work with local nonprofits to provide events in the Village. The City's grant program funded organizations including the La Quinta Arts Foundation, the La Quinta Playhouse and the La Quinta Chamber of Commerce to provide activities such as Art under the Umbrellas, Blues Brews and Barbeques, the La Quinta Car Show and Competition, and the several plays offered by the La Quinta Playhouse. These events attract both residents and visitors to the Village. Activities that encourage walking and biking to the Village are being considered. Working with local bicycle clubs is another way to encourage patrons in the Village to enjoy the numerous shops or enjoy refreshments after a ride. The expansion of the Library and the La Quinta Museum also can also enhance the activities in the Village. Programs and activities offered at these locations in cooperation with the Village can encourage people to shop and dine while in the area. The City also hosts Open Air Cinemas that draw large crowds to the Civic Center Campus. Cooperation is underway to promote these events and encourage people to go to the Village to dine or shop before the shows. • The City Council has approved an on -going Village Parking Development Strategy in order to annually monitor parking activities in the Village. In anticipation of evolving market conditions, the City Council has authorized the: preparation of a Village Design Guidelines Update and Strategic Plan. • The Citywill continue to pursue grants that will help maintain and improve the infrastructure. CITY OF LA QUINTA FEBRUARY 19, 2008 2007.2008 ANNUAL FINANCIAL REVIEW 11 223 Five -Year Cash Flow Spreadsheets: Hi¢hli ted Ftmds: General Fund Library Gas Tax Federal Assistance (CDBG) JAG Grant COPS Grant Indian Gaming Lighting and Landscape Assessment RCTC Development Agreements Crime Task Force AB 939 Quimby Infrastructure South Coast Air Quality SB1266 Development Impact Fee: Transportation Development Impact Fee: Parks and Recreation Development Impact Fee: Civic Center Development Impact Fee: Library Development Development Impact Fee: Community Center Development Impact Fee: Street Facility Development Impact Fee: Park Facility Development Impact Fee: Fire Protection Facility Arts in Public Places Capital Projects Equipment Replacement Information Technology Park Equipment & Facility Maintenance SilverRock Operations SilverRock Reserve Police & Fire Survivor Finance Authority — Debt Service PA No. 1 - Housing PA No. 1 - Debt Service PA No. 1 Capital Projects PA No. 2 — Housing CITY OF LA QUINTA 2007-2008 ANNUAL FINANUuLL NEV IC" FEBRUARY 19, 2008 12 2 PA No. 2 2004 Low Mod Housing PA No. 2 - Debt Service PA No. 2 - Capital Projects Other Financial Schedules Reimbursements Transfers 5-year Analysis of General Fund Balances CITY OF LA QUINTA 2007-2008 ANNUAL FINANCIAL NevlCrr FEBRUARY 19, 20M 1225 V A'- G) A A Z D AAAAAAAA m m 'n T m 0 IC y N V T (j f0 O D O d 9� c n d C 0 , 0 O m J m w o O m C y �-' m O m Q z0r y a m m m m m m m m m m m m m m m W 3 N m P m d 0 m m m m m m m m m m m m m m m m in 5 Z m D r Q m 3> 0 O M -4, J p 0 0 m m Q O 1 m O A Cc F Z Z A O m d 7 2 2 2 2 2 2 2 2 2 m m m m I mmmmmm m p Z .� `< $ i r]I T d+_ m m y _r m QQ J E m m m m m m F T p 0 0 0 0 0 0 0 0 0 0 b r N O 3 N J 7 m r j = a p 0 0 0 NN A p m O m m m O O D D A C. 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R O d 2aNi 0 m m m w a > N C i-- N W N yr d ' y O G CO) 0 W N 276 REPORT/INFORMATIONAL ITEM: eP-0 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held in the South Conference Room at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 6, 2007 This meeting of the Historic Preservation Commission was called to order by Chairman Wilbur at 3:02 p.m. who asked for the roll call. I. CALL TO ORDER A. Roll Call. Present: Commissioners Puente, Redmon, Sharp, Wright, and Chairman Wilbur Absent: None Staff Present: Planning Manager David Sawyer, Principal Planner Stan Sawa, and Secretary Carolyn Walker II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Redmon/Wright to approve the minutes of October 18, 2007, as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Historical/Archaeological Resources Survey Report for Tentative Parcel Map 31876. Applicant: The Robert Mayer Corporation (Larry Brose) Consultants: CRM TECH (Michael Hogan, Principal) Location: North side of Fred Waring Drive, between Washington Street and Palm Royale Drive. 1- 277 Pt\CAROLYN\Hist Pres Com\HPC 12-06-07.doc Historic Preservation Commission December 6, 2007 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Planning Department. 2. Commissioner Wright stated he wanted staff to adhere to the standard monitoring conditions even though no artifacts had been found. Staff agreed and pointed out the standard conditions had been included in the staff report. 3. Larry Brose, representative for The Robert Mayer Corporation, asked for clarification on the monitoring policy Commissioner Wright mentioned. Staff re -stated the recommendations that are included as standard protocol. 4. Mr. Brose asked if a Native American monitor was required in addition to the qualified archaeologist. Staff replied yes. 5. Commissioner Wright addressed Mr. Brose's concerns and clarified the Commission's protocol on the Native America and archaeological monitoring. Mr. Brose said he understood, and acknowledged compliance. 6. There being no further comments it was moved and seconded by Commissioners Wright/Puente to approve Minute Motion 2007-014 accepting the Historical/Archaeological Resources Survey as submitted and recommended by staff. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMISSIONER ITEMS: A. Discussion relative to potential tour locations within the City. 1. Principal Planner Stan Sawa gave a brief overview of the potential tour location information. 2. Commissioner Sharp asked for clarification on the Tour Site Titled: Maman Adobe. Staff gave a brief description on the location and condition of the adobe. 3. Commissioner Wright asked if this had been the adobe for which the Environmental Impact Report (EIR) had been requested. Staff replied it was. Commissioner Wright said the 278 0 FILENAME \p P:\CAROLYN\Hist Pres Com\HPC 12-06-07.doc0 2 Historic Preservation Commission December 6, 2007 structure was not really a true adobe, but in a very rundown state. He suggested the structure be photo documented since it was not historically viable and would not be a good choice for a tour location. 4. Commissioner Wright said the petroglyphs were a great trip but not historical, but the rest of the suggested sites were viable. He suggested they might be toured at a later date. 6. Commissioner Redmon asked if there was any possibility of seeing Point Happy. Commissioner Wright replied the only original structure left was the Dupont house. He suggested the Commission might like to tour the Ahmansen Ranch, which is currently the SilverRock Resort Clubhouse, as it is still intact and worth seeing. 7. Commissioner Wright suggested the Morgan House and The Tradition as Hacienda del Gato as great tour sites. He offered to set up The Tradition portion of the tour. 8. Commissioner Sharp commented on the petroglyphs but understood the Commission would need an archaeologist to gain access for these sites. 9. Commissioner Puente suggested there be more than one tour scheduled. 10. Commissioner Wright commented on hiking the old Hidden Canyon Trail to see Talking Rock as well as a hike over to Indian Wells. He mentioned he could make some contacts to set up this tour. 11. Commissioner Wright thought the Morgan House would be an important sight to tour. 12. Commissioner Wright said The Cove had been fairly well covered in the Historical Survey, but pointed out Commissioner Redmon lived in one of the 1938 bungalows which had been restored correctly. Commissioner Redmon then offered to include.a tour of her house. 13. The Commissioners commented on viewing the Petroglyphs as a separate tour. Planning Manager David Sawyer clarified the meeting and possible travel arrangements. He reminded the 279 0 FILENAME \p PACAROLYN\Hist Pres Com\HPC 12-06-O7.doc0 3 Historic Preservation Commission December 6, 2007 Commission this is a public meeting and allowances had to be made for the public to attend. 14. Commissioner Wright asked replied it might possibly be January 17, 2008. about possible tour dates. Staff scheduled as the next meeting, 15. After Commission discussion of the need to plan the tour during daylight hours, Staff concluded they would work on a schedule to take best advantage of daylight hours. B. Comments on the Preservation Conference: 1. Commissioner Puente asked if there was any further information on the State Historic Preservation Conference. Staff replied they would relay any new information to the Commissioners when received. 2. Commissioner Sharp asked if the flight arrangements could be made through Sacramento instead of San Francisco. Staff replied they would look into the matter. C. Comments on the Historic Context Statement: 1. Commissioners were advised to forward their comments to Staff for consideration/inclusion in the Statement. Vill. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Sharp to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on January 17, 2008. This meeting of the Historic Preservation Commission was adjourned at 3:28 p.m. Unanimously approved. Aubmitted by: / CarolynOW_alker Secretary 289 0 FILENAME \p P:\CAROLYN\Hist Pres Com\HPC 12-06-07.doc0 4 REPORT/INFORMATIONAL ITEM: P-/ MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 8, 2008 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Alderson who asked Commissioner Barrows to lead the flag salute. B. Present: Commissioners Katie Barrows, Paul Quill, Robert Wilkinson, and Chairman Ed Alderson. It was moved and seconded by Commissioners Barrows/Quill to excuse Commissioner Engle. Unanimously approved. C. Staff present: Planning Director Les Johnson, City Attorney Kathy Jenson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Principal Planner Wallace Nesbit, Planning Consultant Nicole Criste, and Management Assistant Betty Sawyer. II. PUBLIC COMMENT: None. III. PRESENTATION: None. IV. CONFIRMATION OF THE AGENDA: Confirmed. V. CONSENT ITEMS: A. Chairman Alderson asked if there were any changes to the Minutes of December 11, 2007. There being none, it was moved and seconded by Commissioners Barrows/Quill to approve the minutes as submitted. Unanimously approved. VI. PUBLIC HEARINGS: A. Site Development Permit 2007-896; a request of Coachella Valley Recreation and Park District (CVRPD) for consideration of Phase 1 development plans (Passive Public Park, Trails, and Interpretive Center) for the "Coral Mountain Discovery Park to be located at the southeast quadrant of Jefferson Street and Avenue 58. 1. Chairman Alderson opened the public hearing and asked for the 281 PAReports - F'C\2008\1-22-08\PC Minutes 1-8-08.doc Planning Commission Minutes January 8, 2008 staff report. Planning Director Les Johnson stated the applicant has requested the application be tabled at this time and when the applicant is ready, staff will renotice the project for public hearing. 2. There being no questions of staff, it was moved and seconded by Commissioners Quill/Barrows to table Site Development Permit 2007-896. Unanimously approved. B. Draft Subsequent Environmental Impact Report General Plan Amendment 2006-107 Zone Change 2006-127 Specific Plan 83-002, Amendment No 6 Tentative Tract Map 33226 site Development Permit 2006-852, and Development Agreement 2006-011; a request of Pacific Santa Fe Corporation/Crowne Pointe Partners, LLC for consideration of: 1) General Plan Amendment 2006-107 a request to amend the La Quinta General Plan Land Use Element, from Tourist Commercial (TC) to Resort Mixed Use (RMU) on ±42 acres; 2) Zone Change 2006-127, a request to change the La Quinta Official Zoning Map, from Tourist Commercial (CT) to Tourist Commercial/Residential Specific Plan (CT/RSP), on ±42 acres; 3) Specific Plan 83-002, Amendment No. 6, amending the PGA West Specific Plan to implement development principles and guidelines for a 290-unit (revised from 292 units) residential condominium project, with clubhouse building, common pools and lighted tennis courts; 4) Tentative Tract Map 33226, a division of ±42 acres into 97 residential lots, a 1.35 acre community center lot, and other common area lots; 5) Site Development Permit 2006-852, for site plan and building design approval for 290 (revised from 292) one, two and three-story single-family and condominium units, a 7,122 square foot recreation building with a 32 x 70-foot common pool and 43-foot, 6-inch clock tower feature, and a private entry gatehouse; 6) Development Agreement 2006-01 1, consideration of an Agreement to implement a funding mechanism ensuring payment to the City of certain fees to financially offset the conversion of the original hotel/resort site to residential, for the anticipated potential for lost revenue(s) associated with development of the Eden Rock project, for the property located within the PGA West development, generally bounded on the north and east by the PGA West Stadium Course and Clubhouse, and on the south and west by PGA Boulevard. 1. Chairman Alderson opened the public hearing and asked for the staff report. Principal Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Planning Department. 2. Chairman Alderson asked if there were any questions of staff. 282 2 Planning Commission Minutes January 8, 2008 Commissioner Quill stated he did not believe the addition of 292 units would make any kind of impact on this development when it has already been approved for 5,000 units and this is still so far under what was originally approved and why any environmental review was required. Planning Director Les Johnson stated this Specific Plan Amendment is for the change in land use. Commissioner Quill asked staff to explain the density described in the staff report. Staff explained how the density average was reached. Commissioner Quill questioned how this project, which is 10% of the overall density of the project, should be required to pay 40% of the signal cost at Jefferson Street and Avenue 54. Also, he would like to go on record that in regard to the Development Agreement this document is inequitable as it relates to other residential property. We call this community a residential community for the purposes of developer impact fees. However, we are in addition extracting a one time mitigation fee for the replacement of Transient Occupant Tax for the residential project plus asking for an on -going fee of the residents whether they are renting their unit or not. If a resident lives in the unit and it is their home, he does not understand why we should be charging an on -going fee as well as the one time developer impact fee. 3. Commissioner Quill stated lastly, he asked if the landscaping plans would come back to the Commission. This project appears to be very lush and a large amount of turf. Staff stated they will be required to go through the City's landscaping approval process. If the Commission wants it to come back to them, the project can be conditioned to come back. 4. Commissioner Quill questioned why the Ramona Band of Indians was requesting a tribal monitor be required as they seem to be so far removed from the area. Staff stated the City has been receiving more and more letters from interested tribes outside the Coachella Valley. They are able to comment on the EIR, but the SB 18 comment period has already been closed before receipt of their letter. This does not preclude them from making comment on the DEIR and staff will respond through the CEQA process. Planning Consultant Criste stated letters are being received from tribes where there has been some historical interest and the Ramona tribe has requested monitoring. 5. Commissioner Wilkinson asked what type of variable there was 283 3 Planning Commission Minutes January 8, 2008 along the north perimeter for grading where the Manor units are located; how much lower could the grading be reduced. Staff stated it appears from a preliminary review, the units are placed slightly below the existing grade on the upper slope that slopes down to the golf cart path. The amount of dirt that could be removed would need to be determined at a later date when the final engineering is done. 6. Chairman Alderson asked about the grading plan and dirt import. Given that staff is recommending the northerly portion be lowered to lessen the impact, the dirt would not be needed if the grading consideration could be made. He also stated the site slopes 12- 15 feet from the north to the south in grade with the center being depressed from the edges nine feet which is the equivalent of one story of a house. What takes the center condominiums or cluster homes to the same elevation with the third story tower, would be the same height as the building. The houses that are impacted by the site are 1,100 to 1,300 feet away with the exception of the houses on the north end and the applicant has lowered the units to one story. If you look at the direction the houses adjacent to the project face, none of them look into this site. 7. Chairman Alderson asked if the applicant would like to address the Commission. Mr. Mark Rockwell, CEO of Pacific Santa Fe Corporation, gave a presentation on the overall project and introduced Gil Martinez, GMA International, who gave a more detailed report on the project. 8. There being no questions of the applicant, Chairman Alderson asked if there was any other public comment. Mr. James Cox, 55-914 Brae Burn, has been working on this project for the last two and half years with the staff and the applicant. They have made numerous suggestions regarding what they would like to see and would like to expand upon what they have discussed with the developer and staff. One of their main problems is the density issue. They have talked with the developer on numerous occasions about reducing the density. During one discussion they asked the developer to substitute the Courtyard units for the Village units. After that meeting they were lead to believe there would be some changes. They found this did not pencil out for the developer. They met again and the developer stated he would try to make this change. The other issue is the rental units. They would like a minimum 30-day rental as is common in other 284 4 Planning Commission Minutes January 8, 2008 developments in La Quinta. The developer initially agreed with this but when he read the Development Agreement it called for the annual fee to the City by each unit owner to be credited with a TOT. The developer was not happy as this amount of money would have to be added to the Association dues which did not help the marketability. They would like to see the annual fee changed to give the City revenue but not be a TOT. He presented this to the City and was told they would have to discuss this with the developer. To date they have had no reduction in the density or the rental time frame. 9. Ms. Vicki Merchant 79-768 Arnold Palmer, stated she is a full time resident and represents some of the 850 people who signed a petition objecting the project. She attended most of the meetings presented by the developer and was told this project would consist of full-time residents. In looking at the recommendations being presented, that is not the case. The City is clearly asking for TOT or annual costs. This would encourage rentals for the homeowners to off -set these costs. They are confused why the City would promote such a project as a TOT facility or "quasi hotel". The grant deed clearly precludes the use of this property as a hotel or other TOT facility. A "quasi hotel" would harm their property values. 290 units that could be purchased for short term rentals for investment capital would do environmental affects such as security infractions, using their golf courses, private pools in their residential areas without any right to do so. The project will only have one swimming pool but states it will have two pools. This is not sufficient for 290 units. It will encourage them to come into their residential areas and use their pools and other facilities. Everyone keeps talking about the 5000 homes that were part of the original PGA West Specific Plan. That included what is now SilverRock, Mountain View Country Club and the surrounding area that is still owned by KSL. That was part of the 5,000 homes. When KSL sold that property that reduced the density; part of that land was sold off. Staff stated that was incorrect. She re -iterated they would not like this to go forward as proposed and they do not want the short-term rentals. 10. Commissioner Quill asked that the issue of TOT and rental time frame be explained. City Attorney Kathy Jenson clarified the Development Agreement would allow rentals for less than 30- days. Ms. Merchant stated there is no specific time in the report, 5 Planning Cornmission Minutes January 8, 2008 but there is an amount that could be assessed and is the recommendation of staff to assess each unit. She believes that it is $1,400 per unit a year and this would encourage the property owners to rent their units out to get back their money paid to the City. 11. Mr. Gary Dolenga, 55-457 Oak Hill, stated he was discouraged about speaking because he was told the City had already made up their minds. They have been full time residents and are pleased with the development theme of one story, single -story homes for PGA West. The residential building code for PGA West since the 1990's, which governs the 1,700 acres surrounding the 40 acre project states the purpose of the theme is to provide for the continuing development of low density neighborhoods, 2-4 units per acre, with open space and minor uses supporting golf. Over 1,000 single family houses have been built on this code. This 40 acre high density, multi -level proposal is being jammed into the middle of their 1,700 acre project and dilutes the theme of what has been going on here for the last 15 years. We have it on good authority a single-family one story project would be viable. The developer states it is not viable; however no documentation has been provided to substantiate this statement. If the City continues to allow the developer to violate the grant deed restrictions regarding a TOT facility on this site, they believe a boutique hotel, which would also violate the grant deed, would be a better and more viable alternative. A hotel would have better security and guest control while limiting the number of guests per room and would not give automatic access to PGA West neighborhoods and would provide amenities for the guests. As taxpayers they are confused why the City would approve a "quasi hotel" which would compete with the hotel and condo project proposed for the SilverRock project. As they understand the SilverRock project is not financially self sustaining and approval of a competitive project next door is a questionable decision at best. 12. Mr. Richard Stenton, 80-706 Spanish Bay, stated this piece is the center point of PGA West and a hotel would be a wonderful project to have at this location. If you are going to change the zoning you should follow the guidelines when this City formed the residential specific plan in the 1990's which was 2-4 units per acre. In discussing this with the developer, he has indicated the density should be reduced. The developer has told them this project is less dense than the hotel. If they had a hotel it would 286 101 Planning Commission Minutes January 8, 2008 allow more amenities for the residents and the guests they didn't want at their house could stay at the hotel. As a developer he understands the balancing act that is needed between the developer and the City. But in this project where TOT is required the City and the developer are getting what they want and it is changing the overall character of what the residents want at PGA West. It is not their problem that the economics do not work and the density needs to be reduced. He has read the SEIR and provided comments. He does not believe the SEIR is complete as proposed and there are alternatives where the SEIR points to mitigation measures for density, traffic and parking. Staff has done a good job in reducing the height on the northern units. They have also indicated the parking requirements that must be complied with is parking in the driveways. His concern is the 128 units in the middle of this project. That is a tremendous volume where there is no golf cart parking. If you have people with two cars and guests that is a lot of traffic in that courtyard. The height and parking areas need to be evaluated. The 128 units at the center of the project with no golf cart parking there will be a lot of traffic in the center focal point in the courtyard. If you approve this project you are diluting what was approved in 1996 and allowing something to come into the prime area of PGA West which will not be in character and will cause harmony with the rest of the community. 13. Mr. Richard Mills, 81-600 Tiburon Drive, stated he did not have the ability to debate the technicalities of this project and he does not live close to where this project is proposed, but this project is not compatible with PGA West. They were told that the site line would not affect anyone who lives there and now they find it will affect 30 homes. It should not affect one house. The City should not be driven by revenue problems 14. Commissioner Quill asked if they were aware this site was designated as a 1,000 room six story hotel. Mr. Mills stated he is not interested in what was designated 20 years ago. Times change, we change and the whole development has changed. PGA West is a single family residential community and it is just that simple. We need to be looking at the aesthetics and how much this means to the core people of PGA West. 15. Mr. Jim Murphy, 54-580 Riviera, stated their concern is PGA 287 Planning Commission Minutes January 8, 2008 Boulevard which is the primary entrance to the entire development. This street affects the value and look of their property. Their concern is that now due to the changes made by the City over the years, this is the only street accessible to the property for its development. Therefore, for a period of about two to five years, the tremendous amount of construction traffic that will have to go down this street, that was not built to handle this type of traffic, they would like to request a deposit be made to the association so that at the completion of the project the street is returned to its original condition. 16. Ms. Christine Daniel 79-860 Pecan Valley, stated she serves as the Chair for La Quinta Investment Advisory Board, and basically the paradine of the City has changed. Since the time PGA West was designed she does not care how many rooms the hotel was to have; change has taken place and the City and the City no longer has a budget or financial problem. It has changed from relying on building permits and TOT to relying on sales tax. For the first time in the year of 2007 we have had a surplus budget and every request in the budget was granted. The City does not need the money from the TOT. Therefore, the purpose of this Commission should be to satisfy the residents and voters of the City and not the outside developer who wants to make a profit on a property. We need to keep the look and ambiance of PGA West which is single family homes, one story. 17. Mr. Howard Culver, 55-501 Southern Hills, stated his first issue is the story poles to address the visual and aesthetic concerns of the City and personnel. It is imperative that instead of the story poles, to show the site line there should be ropes strung between the poles with flags dangling from them so everyone around the project could see the impact and comment on it. The second issue is the time piece on the project. Everyone has a time piece on their person. They do not need a time piece in that project to tell the time. Furthermore, they do not need a time piece that is four stories tall and obliterates everything. The defining visual feature of PGA West should be Coral Mountain. The clock tower should go. 18. Mr. Gary Murphy, 80-068 Medinah, stated most everything has already been said, but there is one point that is critical. We have a hotel being proposed by Lowes, obviously is going forward, that would not go forward if the City had not given them assurance 288 H Planning Commission Minutes January 8, 2008 that the zoning would be changed at PGA West. This is just one example of how they, the residents at PGA West, have been addressed at the end of the process instead of the beginning. Since they cannot be a part of the beginning of this process and are now here tonight, he would implore the Commission to use their sensitivity and respect their community and help them with their sincere wishes to keep PGA West as it is now. 19. Ms. Janet Hamilton 55-575 Oak Hill, stated she is within the 500 foot radius of this development. Her request to the Commission is that before they plop this development in the middle of their community would you please see what they have done by approving the monstrosities at Jefferson Street and Avenue 52. She lives at PGA West, but is a member of the Hideaway, and when you have two story buildings of a different style, sticking up within a few feet it can and will be atrocious. Go to the Hideaway and look at it. 20. Mr. Chuck Godia 54-799 Riveria, stated there are two issues that have not been raised. One is that the elevations are about 20 feet above the elevation of the street and he does not understand how they can build this on a pile of dirt that is much higher than any other level in the whole project. At a minimum it should be lowered to street level and probably more aesthetically to the level of the homes that exist at the 18`h hole of the Stadium Course. Second, he does not understand where the Tuscany style comes from. It is so foreign to what exists at PGA West and does not fit nor does the color fit with their community. 21. City Attorney Kathy Jenson clarified that regarding the comment that was made that Lowe Enterprises had been assured this zone change would take place, she has been involved with the Lowe negotiations since the beginning to the bitter end and this topic was never raised and they never even made a request or inquiry with regard to a zone change. There has been no assurance given to Lowe in regard to this property. 22. Commissioner Quill stated that in regard to the reduction in the size of the hotel, there is nothing in the documents that he read that ever indicated that this has been reduced from 1,000 rooms to anything less than that. Planning Director Les Johnson stated that is true. There is no official change that has occurred from that Specific Plan change or subsequent plot plan application. 289 0J Planning Commission Minutes January 8, 2008 23. Mr. Richard Zeilenga, legal counsel for the applicant, stated he would like to address some of the issues addressed by the public comments. Most of the issues raised are views, architectural compatibility, building height, traffic, density, rental issues, and the issue he would like to discuss, the concessions that have already been made. The real question is whether these issues are relevant to the project based on the evidence presented. First the EIR concludes there are no significant visual impacts. The Commission noted the distances between some of the residents and the elements of this project are quite far and in some instances more than three football fields in length. The second point is that there is no impact to any scenic highways or image corridors in the City. The third point is that the project enhances an existing dirt lot. Some of those who spoke have noted the dirt lot has been there for a long time and they do not like it. This project addresses the dirt lot by enhancing the visual impact. He then went through slides showing what exists and what it would look like with the development built. Finally mountain views are preserved and the visual photos confirm it does not impact the views. You will note that in the photos, the clock tower is not visible. In regard to architectural compatibility or the building height point, the City's General Plan governs development in the City. It currently envisions a 1,000 foot hotel. The existing hotel that is approved and could be built. The rendering they are showing is what they would see and the impact it would have on the project. This impact on the mountains is far more substantial than anything we are talking about with this residential project. So, in terms of what the General Plan shows now, it is a substantial improvement in terms of preserving the mountain views from the Stadium Clubhouse at PGA West. He realizes some people believe the hotel is not real because there is a deed restriction that prohibits the hotel. However, the City believes it is real because they insist they sign a Development Agreement requiring them to pay substantial TOT mitigation as if it were going to be a hotel site. Therefore, it is real to them. The next point is the clock tower and it is much lower than the planned six story hotel. The clock tower is well removed from the project borders. The three story village homes are much lower than the six story hotel. The element referred to as the third story is really a small component that appears on four corners of the structure and is not visible from golf course. The three story elements is only 12.5 of the total roof area and therefore very small. Lastly, 290 10 Planning Commission Minutes January 8, 2008 the three story village homes are the same as or lower than the two story manor homes. They are lower because of the pad elevations. The two story manor homes rooftop elevations are between 524 and 527 feet. The three story village home rooftop elevation is between 524 and 526, which appears to be one foot less than the two story manor units. This is because the center area of the project site is lower than where the manor homes are located. With respect to the building heights, concerns have been expressed, but are they justified. In light of what could be built according to the General Plan they are not. The next point is traffic; there was an enlarged traffic study scope required by the City including six study intersections. A conservative 20% upward adjustment was made in the numbers because the counts were taken in May, which is considered outside the prime season. Compared to the planned hotel use it is massively less. The General Plan assumed the hotel would generate 10,488 average daily trips. The Eden Rock project generates 1,711 average daily trips or 8,770 few daily trips for an 83% reduction. The conclusion is that all the study area intersections will operate at acceptable levels of service with mitigation only needed at Jefferson Street and Avenue 54 and additional trips are reduced by 83%. To sum up, they ask are the traffic concerns justified; how could they be. PGA Boulevard was constructed assuming there was going to be a 1,000 room hotel and 100,000 square feet of commercial development that is not going to happen. Now they are proposing something that is radically less than a six story 1,000 room hotel. They believe this is an improvement over what the General Plan assumes for traffic. On density it is less than the General Plan's planned hotel use. The impacts are less than what was proposed both in terms of car trips, mountain views and noise. It helps meet the City's General Plan housing goals to have diversified housing products. This offers a better housing project for PGA West. It offers those that want to down - size to move to a different product within PGA West, but stay with their friends and not have the maintenance and expense. The housing density has been reduced to accommodate the HOA demands. They started with a project consisting of 310 units and have gone down to 290 units. There have already been repeated efforts to work with the HOA in regard to density. CEQA, with respect to density, states that where you have other ways of reducing an impact on traffic, or views, you should not drop density for the sake of dropping density. Public Resources Code 21 159.26 provides that with respect to a project that includes a 29' 11 Planning Commission Minutes January 8, 2008 housing development the public agency may not reduce the proposed number of housing units as a mitigation measure or project alternative for a particular significant affect on the environment if it determines that there is another feasible specific mitigation measure or project alternative that would provide a comparable level of mitigation. They believe staff has done a good job of demonstrating other mitigation that can reduce impacts or there are no impacts for which density should be reduced. The Commission does have general discretion planning authority in regard to density. But in the context of CEQA, when someone says reduce density for the sake of reducing density, this provision suggests that is not appropriate with respect to CEQA mitigation. In staff's presentation, they suggest the second story of the manor units along the golf course on the north side. He supposes staff was concerned about the line of site from the golf course looking north to the south. What they have demonstrated is that the residences are so far away there really isn't any impact. That eliminates another 17 units and not financially viable to this project and they are opposed. In regard to the rental and the concerns raised, currently, there are 375 rentals at PGA West or 15%. If you take 15% of the 290 you would have 43 rentals at Eden Rock. They believe Eden Rock would be better regulated because they would have an on -site manager to handle any problems. Fourth, the rentals would provide revenue to the City which has been expressed as being an important point. Fifth they would be willing to accept similar regulations as are currently imposed on PGA West and it is his understanding there are no regulations on any unit at PGA West. In regard to concessions to the HOAs as addressed in a letter to the City by Mr. Cox. He states they have met with the applicant and it has not produced any tangible results. Concessions have been made repeatedly. First they have reduced the density by 30%; the perimeter wall has been changed to their satisfaction; gatehouse changes to the entry drive was changed to meet their concerns; they added a third entry lane; the golf cart paths were reoriented to their requests; they have granted HOA review and input in regard to the landscaping; and finally they reduced the pad elevation of the Manor homes on the north side. With regard to the continuance suggestion, they do not believe there is any viable reason for a continuance. In the overall scheme of tract development 292 homes is not a large project. 24. Commissioner Quill stated it was suggested by some of those 292 12 Planning Commission Minutes January 8, 2008 who spoke that the zoning was changed in the 1990's to require single family homes; he is not aware of any change. Planning Director Les Johnson stated he is not aware of any change requiring single family dwellings and there is no document that he is aware of that requires the units must be single family. 25. Mr. Richard Olson, 54-591 Riviera stated he came to this meeting with an open mind. He is now against the project as he believes the applicant's attorney has talked down to the residents and was insulting to their comments. 26. Mr. Cox stated he has a document provided by the City when Eagle Bend was being built and they were advocating a two story product. He read a comment from the document. 27. Mr. Audrey Mattey, 80-895 Weiskopf stated she resents the fact that as she ages she will want a smaller place. She just retired and moved here to PGA West. It is condescending to think that their concerns are not justified. Compared to the rest of PGA West this is a higher density and higher elevation and to say it will not affect their homes is wrong. It is better than a hotel, but it is the better of two evils. They want to keep their character; what PGA West is - a place of single family single -story homes. Why do they need to change it. Also, he said he would be willing to have a 30-day rental minimum so they could be just like the rest of PGA West. If they want to be just like them, then build single family, single story homes. 28. Mr. Rick Zeilenga stated that in regard to the document that Mr. Cox presented, it is his understanding that it applies to Planning Area I which does not apply to their site. 29. There being no further public comment, Chairman Alderson closed the public hearing and asked for Commission discussion. Commissioner Quill stated he was the construction manager for the Landmark Land Company and Sunrise Company when PGA West was first built. At that time they built duplex, four-plex and six-plex condominium units throughout the Palmer and Stadium Course. The only reason they stopped building condos was due to a HOA litigation that occurred throughout the State. They then built single-family homes. There were also some eight-plex, two story units built on some of the courses. In regard to architectural compatibility, there is none within the overall PGA 293 13 Planning Commission Minutes January 8, 2008 West. It started with contemporary, then moved to a more Spanish theme as time changed. This Tuscan look is a little better than the new contemporary look that could be there. This project is so much less impacted from an environmental stand point than anything else that could go there. He cannot see any issues with regard to traffic. He sees no problem with this project and believes it will enhance the blight of the core of PGA West. In regard to their approval of the Codorniz project he hopes they approve a lot more of those projects. With the type of development that is having to occur due to green building concerns there will be more density and it will be an issue to be addressed in the future. 30. Commissioner Barrows stated she would have concerns about the density and height of the project as proposed not because density is a problem, but with respect to the surrounding neighbors. She appreciates the General Plan designation allows for a hotel, but a hotel versus a residential project are different in terms of their impact on the neighborhood. While she is not willing to suggest the project is completely inappropriate, she agrees there is room for density because of the impacts on our environment and our need to utilize it more efficiency. She would however, still like to see some modifications. She is concerned that although they are looking at density and walkability, she sees little else that reflects concern for our environment. The landscaping is much too lush and even though PGA West has that theme, the City is trying to make changes to address water concerns. Irrigation plans need to be addressed to provide no turf options and would like to see the amount of turf reduced. We are in a crisis situation in regard to water and we need to be concerned about the impacts to the environment. In particular in regard to some of the elevations, she finds it to be a little complicated. It looks too complicated. The duplexes for the Manor homes the front elevation needs work. She agrees with the comments made about the clock tower. The mountains are the monument and view and having a clock tower sticking up does not add anything and she would like to see it eliminated. She would like to see some reduction in the elevations. Possibly removing the third story which would help to eliminate some of the busyness of the project. She would like to see some of the height issues addressed. While she appreciates the concessions that have been made, more could be done. 31. Commissioner Wilkinson asked if the Manor Homes would be 294 14 Planning Commission Minutes January 8, 2008 reduced by two feet. Mr. Zeilenga stated it could be reduced by two feet. Commissioner Wilkinson asked about the time limitation on the rentals. City Attorney Kathy Jenson states the Development Agreement does not put a 30-day limitation on the rentals. It is anticipated that it will do short-term rentals because that is what is subject to the TOT. The deed restriction is irrelevant to the City's consideration. It is envisioned there would be short-term rentals. Commissioner Wilkinson asked In regard to traffic and the amount of space for vehicles in the courtyard area and people being able to get in and out of the driveway. Are there any provisions to allow for additional parking. Planning Director Les Johnson stated there have been discussions with the developer on this issue and there may be some potential for the developer to allow on -street parking. It is a tight area and they have tried to add as much as possible as they have gone through the process with the project. Commissioner Wilkinson asked how they could address the grade issue. Planning Manager Les Johnson stated it is up to the Commission. If the Commission wishes they can condition the applicant to go lower as long as the utilities and storm water flows adequately. 32. Chairman Alderson stated he was in favor of the two foot grade lowering as long as it allows the site to drain properly. The elevation change would probably be a benefit to the site line. There appears to be three main issues. Lowering the clock tower four feet has been agreed to. Staff stated they had added this into the conditions. Chairman Alderson stated that as far as the site lines, the three story units will not be visible from the perimeter when the site is lowered. When you analyze the views from 1000 feet away, the houses behind them are the same height and no issue. The architecture mix is not a problem; it is a community unto itself. He asked if the landscaping plans could be brought back at a later date as well as the guardhouse. City Attorney Kathy Jenson stated yes, it could be added as a conditioned. 33. Commissioner Quill suggested a condition be added that the grades be dropped as significantly as is feasible in the north perimeter from an engineering standpoint and remove the clock tower. He agrees the landscape plans should be brought back to the Commission for approval. Staff asked if they were asking for them in the preliminary stage or final. Commissioner Quill stated not the irrigation, but the plant location and palette and anything 293 15 Planning Commission Minutes January 8, 2008 related to landscape use at full construction drawing scale. 34. Chairman Alderson stated the water uses should also be reduced in regard to water conservation concerns. 35. Commissioner Barrows asked for clarification on staff's recommendation on which units should be reduced in height. Staff clarified they were recommending the third story be eliminated from the units relative to the perimeter of the site where they may be more visible. Commissioner Barrows stated that in regard to the view to the north the elevations should be broken up to provide a view corridor. 36, Commissioner Quill stated he does not support the reduction in density. The site can be lowered significantly, especially in the area of the 18' hole and probably more than two feet. 37. Commissioner Barrows stated she would like to see the third story removed. Planning Manager Les Johnson stated removing the third story of the Village units and the second story of the Manor units was for discussion not a recommendation. The discussion on the third story of the Village units is the removal of the loft unit within the Village. It is a loft unit and would reduce the unit count. However, with the Manor units, he counts 13 units, so there are already two units identified to bring the count down to 290. There is a remainder of 13 units that would be affected by a reduction of height per the discussion in the Analysis Section. The Village unit height reduction affects the number of bedrooms, and not the total units. 38. Commissioner Quill stated he supported eliminating the two units adjacent to the existing homes. Staff stated that within each cluster of 16 Village units, there are four units that have a loft unit. Commissioner Quill stated they are pop-up units then. Commissioner Quill asked if a condition could be added to require this project to exceed Title 24 requirements to make it a more efficient project. There is a lot of passive energy control items added, but could they push it to a higher level. City Attorney Kathy Jenson stated we do not have a policy so it is hard, but the Commission could impose conditions to provide direction for the developer to increase its energy efficiency. She would recommend they work with staff to incorporate feasible measures to reduce any aspect the Commission determines should be done. 296 16 Planning Commission Minutes January 8, 2008 39. Commissioner Barrows stated she would like to see that all turf adjacent to the roadways be removed. Staff stated the "no turf' option was not identified because there are no single-family units in this project. Separation of turf along the roadways could be required instead of a no turf option. 40. Commissioner Quill stated he believes this project will have a problem meeting the new water requirements as they are now adopted. Turf has to have more than one use and cannot be wasted flowing out onto the street. 41. Chairman Alderson stated he would not want the elevation to exceed to the point that it requires dirt to be exported. 42. Commissioner Quill stated he would like to see it exported to allow the height to be reduced. If it could be dropped six feet, then they should do so. 43. There being no further discussion, it was moved and seconded by Commissioners Quill/Wilkinson to adopt Planning Commission Resolution 2008-001 recommending approval of General Plan Amendment 2006-107 as recommended. ROLL CALL: AYES: Commissioners Quill, Wilkinson, and Chairman Alderson. NOES: Commissioner Barrows. ABSENT: Commissioner Engle. ABSTAIN: None. 44. There being no further discussion, it was moved and seconded by Commissioners Quill/Wilkinson to adopt Planning Commission Resolution 2008-002 recommending approval of Zone Change 2006-127 as recommended. ROLL CALL: AYES: Commissioners Quill, Wilkinson, and Chairman Alderson. NOES: Commissioner Barrows. ABSENT: Commissioner Engle. ABSTAIN: None. 45. There being no further discussion, it was moved and seconded by Commissioners Quill/Wilkinson to adopt Planning Commission Resolution 2008-003 recommending approval of Specific Plan 83- 002, Amendment No. 6, as recommended and amended: a. Condition added: The grade elevation shall be reduced as much as possible along the northern boundary. 297 17 Planning Commission Minutes January 8, 2008 b. Condition added: The landscaping shall be in accordance with new CVWD and City Ordinance and brought back to the Commission for review and approval with a note that there shall be minimum turf on surface sidewalks. d. Condition added: The clock tower eliminated or significantly lowered to 33 feet or not higher than the three story units. e. Condition added: The applicant shall work with staff to attempt to exceed the minimum Title 24 requirements to enhance any energy efficiency elements that are possible. f. Condition added: The Guardhouse shall be brought back to the Commission. g. Condition added: Architectural enhancement shall be added to the Manor duplex units. ROLL CALL: AYES: Commissioners Quill, Wilkinson, and Chairman Alderson. NOES: Commissioner Barrows. ABSENT: Commissioner Engle. ABSTAIN: None. 46. There being no further discussion, it was moved and seconded by Commissioners Quill/Wilkinson to adopt Planning Commission Resolution 2008-004 recommending approval of Tentative Tract Map 33226 as recommended and amended: a. Condition added: The grade elevation shall be reduced as much as possible along the northern boundary. b. Condition added: The landscaping shall be in accordance with new CVWD and City Ordinance and brought back to the Commission for review and approval with a note that there shall be minimum turf on surface sidewalks. C. Condition added: The clock tower eliminated or significantly lowered to 33 feet or not higher than the three story units. d. Condition added: The applicant shall work with staff to attempt to exceed the minimum Title 24 requirements to enhance any energy efficiency elements that are possible. e. Condition added: The Guardhouse shall be brought back to the Commission. f. Condition added: Architectural enhancement shall be added to the Manor duplex units. 293 lu Planning Commission Minutes January 8, 2008 ROLL CALL: AYES: Commissioners Quill, Wilkinson, and Chairman Alderson. NOES: Commissioner Barrows. ABSENT: Commissioner Engle. ABSTAIN: None. 47. There being no further discussion, it was moved and seconded by Commissioners Quill/Wilkinson to adopt Planning Commission Resolution 2008-005 recommending approval of Site Development Permit 2006-852 as recommended and amended: a. Condition added: The grade elevation shall be reduced as much as possible along the northern boundary. b. Condition added: The landscaping shall be in accordance with new CVWD and City Ordinance and brought back to the Commission for review and approval with a note that there shall be minimum turf on surface sidewalks. d. Condition added: The clock tower eliminated or significantly lowered to 33 feet or not higher than the three story units. e. Condition added: The applicant shall work with staff to attempt to exceed the minimum Title 24 requirements to enhance any energy efficiency elements that are possible. f. Condition added: The Guardhouse shall be brought back to the Commission. g. Condition added: Architectural enhancement shall be added to the Manor duplex units. ROLL CALL: AYES: Commissioners Quill, Wilkinson, and Chairman Alderson. NOES: Commissioner Barrows. ABSENT: Commissioner Engle. ABSTAIN: None. 48. There being no further discussion, it was moved and seconded by Commissioners Quill/Wilkinson to adopt Planning Commission Resolution 2008-006 recommending approval of Development Agreement 2006-011 as recommended. ROLL CALL: AYES: Commissioners Barrows, Quill, Wilkinson, and Chairman Alderson. NOES: None. ABSENT: Commissioner Engle. ABSTAIN: None. Chairman Alderson recessed the Commission at 10:24 P.M. and reconvened at 10:37 p.m. ., 299 19 Planning Commission Minutes January 8, 2008 VII. BUSINESS ITEMS: A. Consideration of a Schematic Design Package for the SilverRock Clubhouse; a request of the City's Redevelopment Agency for consideration of schematic design package for the SilverRock Resort Clubhouse. 1. Chairman Alderson asked for the staff report. Assistant City Manager Doug Evans presented the information contained in the staff report, a copy of which is on file in the Planning Department. 2. Chairman Alderson asked if there were any questions of staff. Commissioner Quill asked if it would be canal water. Staff stated it will start, but not sure if it will be self contained or part of the irrigation system. The challenge is that if you want clear water you have to move it and to move it you will use more electricity. 3. Commissioner Barrows asked if there was the potential for solar hot water. Staff is looking for any options where solar could be used. Commissioner Barrows asked about incorporating a rock element in the lake design to tie into the mountain landscape and sort of dry wash concept. Maybe some of the area could give the feel of a water area, but have a rock element that might give the visual affect. Staff stated they were looking at all options to create the look without using water. 4. Commissioner Wilkinson asked if there was a synthetic material that could be used on the timbers to not require as much maintenance. Staff stated this design requires the use of real wood to create the effect wanted. 5. Commissioner Quill asked that the lake be multi -functional and somehow a part of the system that is fed through the canal. The more water storage you have the better. Staff stated we do have backup water systems, but intend to use canal water for the most part. 6. Chairman Alderson asked the time schedule for the project. Staff stated they were anticipating opening in late 2009 or early 2010. 7. There being no public comment, the public participation was closed and open for Commission discussion. 309 20 Planning Cornmission Minutes January 8, 2008 8. There being no further discussion, it was moved and seconded by Commissioners Quill/Barrows to adopt Minute Motion 2008-001 recommending approval of the schematic Design for the SilverRock Clubhouse. Unanimously approved. Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None IX. COMMISSIONER ITEMS: a. Staff informed the Commissioners about the Planner's Institute and asked for the Commissioners to inform staff as soon as possible if they were going to attend. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Barrows/Wilkinson to adjourn this regular meeting of the Planning Commission to a regular meeting to be held on January 22, 2008. This regular meeting was adjourned at 11:14 p.m. on January 8, 2008. Respectfully submitted, 4Be yer, Management Assistant City of La Quinta, California 301 21 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 22, 2008 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Alderson who asked Commissioner Engle to lead the flag salute. B. Present: Commissioners Katie Barrows, Jim Engle, Paul Quill, Robert Wilkinson, and Chairman Ed Alderson. C. Staff present: Planning Director Les Johnson, Assistant City Attorney Michael Houston, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Principal Planner Stan Sawa, Associate Planner Jay Wuu, Management Assistant Betty Sawyer, Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None. III. PRESENTATION: None. IV. CONFIRMATION OF THE AGENDA: Confirmed. V. CONSENT ITEMS: A. Chairman Alderson asked if there were any changes to the Minutes of January 8, 2008. There being none, it was moved and seconded by Commissioners Quill/Wilkinson to approve the minutes as submitted. Unanimously approved. VI. PUBLIC HEARINGS: A. Site Development Permit 2007-895; a request of K. Hovnanian Homes for consideration of architectural and landscaping plans for three prototypical residential plans for use in Tract 30092 (Piazza Serena) located at the northwest corner of Monroe Street and Avenue 58. 3n2 P:\Reports - PC\2008\2-12-08\PC Minutes 1-22-08.doc Planning Commission Minutes January 22, 2008 1. Chairman Alderson opened the public hearing and asked for the staff report for the continued item. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Planning Department. Planning Director Les Johnson clarified that Condition #14 was written to apply to both retention basins. Staff spoke with the applicant and they have made improvements to the main retention basin pond. We are still requiring Public Works to approve that work and if they are accepting of the improvements they will inform the applicant. 2. Chairman Alderson asked if there were any questions of staff. Commissioner Wilkinson asked what would constitute a functional retention basin; what type of verification studies would be required. Principal Engineer Ed Wimmer stated the functional standard for all retention basins is that all the standing water is cleared in 72 hours. He explained what the applicant has submitted to reach this level, but staff has not reviewed it yet. Commissioner Wilkinson asked about the irrigation standpipe. Staff replied they have not looked at it, but globally, a retention basin should be designed to hold a 100 year storm, so the argument is rejected because it does not matter where the water comes from but that the retention basin can handle a 100 year storm. Staff is looking only at the operation that it will handle the water for a 100 year storm. Commissioner Wilkinson asked about the power lines that were over a swimming pool and asked if the staff reviewed whether this was legal. Planning Director Les Johnson stated it was not discussed with the Building & Safety Department, who issued the permit, but staff was confident the permit and site inspections were done. The City's liability is not applicable as it pertains to the permit before the Commission. City Attorney Michael Houston stated that if there is a violation of an easement right, CVWD can require the property owner to exercise their rights. Therefore, it is not an issue for the City to resolve. 3. Chairman Alderson asked if staff knew how much water came from the standpipe. Staff stated they did not have that information, but the applicant should. 4. Commissioner Quill stated that the applicant's letter said the basins were designed per standard 370 as stated in a memorandum on file, dated October 12, 1998 from the City, dry wells are discouraged because the dry well designed failed to 303 2 Planning Commission Minutes January 22, 2008 percolate the water and caused chambers to become clogged with mud and other debris and asked what the applicant was referring to. Principal Engineer, Ed Wimmer gave an explanation of the function of a knock -out chamber. Staff explained that at the time the retention was constructed the state of the art methods did not include the new acceptable design. 5. Commissioner Wilkinson asked what was to be at the bottom of the basin when completed. Planning Director Les Johnson stated it was not designed to have turf, but an earthen bottom floor. They are proposing to turf the slopes but leave the floor an open dirt floor. 6. Commissioner Quill stated the Commission approved a dirt basin when the landscape basin was approved. It appears it was a seed mix. Planning Director Les Johnson said he believes it was a seed base or Decomposed Granite mix. 7. Chairman Alderson clarified the use of the two retention basins. Staff agreed with his clarification. The applicant has cleaned out the basins to function correctly, but the landscaping is still needed. On the smaller retention basin the applicant has agreed to study the problem and will do whatever is needed to solve the problem. Staff stated Condition No. 14 requires the applicant to correct both basins. 8. There being no further questions of the staff, Chairman Alderson asked if the applicant would like to address the Commission. Mr. James Crandall, representing K. Hovnanian Homes, stated the irrigation has been repaired and the turf areas overseeded as of January 10`h. He added they will have a botanist verify whether the trees are dead or dominant. Streets have been repaired and capped where there are existing homes. In regard to the retention basins, the large basin has been cleaned and is functioning correctly and will be reseeded. They have contacted the Coachella Valley Water District to see if they can turf the bottom and were told they could not. The smaller basin was not designed to accept the CVWD blow off water. They have had discussions with CVWD and they do plan to cap off the standpipes. They will seed the slopes of both basins. In regard to IID, they have no problem with the trees; when the trees reach the power lines, IID will 3 Planning Commission Minutes January 22, 2008 contract to trim them. IID has also agreed to meet with the homeowners and they will facilitate the meeting. In regard to City Standard 370, the dry well was not the standard then. 9. Chairman Alderson asked if there are any questions of the applicant. Commissioner Quill asked if they had an approved landscaping plan by CVWD and does have planting in the bottom of the basins and not dirt? In their letter, they state that some of the issues raised at the meeting are not pertinent to the Commission, but are between them and the Homeowners' Association. Commissioner Quill asked for clarification that the applicant was stating the issues that have been raised should not be them and the City, but the HOA and the applicant. 10. Chairman Alderson asked legal counsel where the legalities lie in the City's obligation and the City's right to proceed. Assistant City Attorney Michael Houston replied there are two mechanisms by which the City can look to reaffirm prior conditions or to condition the current approval. First is the SDP process, pursuant to the City's code the PC must make findings that the site design including but not limited to project entries, interior circulation, pedestrian and bicycle access, amenities, screening of equipment, exterior lighting and other site design elements are compatible with the surrounding developments and with the quality prevalent in the City. If the Commission were to determine that the project, either as proposed, or as conditioned met those findings, they could approve it. If they determine it did not, they would have the right, ability, or authorityto reject or condition the project such that it could meet those findings. The second is to look to violations that could be handled by Code Compliance. Chairman Alderson stated that most of the issues that have been raised relate to safety issues which are the purview of the Commission. 1 1 . Commissioner Wilkinson asked what type of planting was to be in the bottom of the basins. Mr. Crandall stated he did not know. Commissioner Wilkinson stated this is the third meeting and they still do not have the answers the Commission has been requesting. He then asked if there had been a soils report prepared for the retention basin. Mr. Crandall stated the original soil report verified percolation for that basin. 12. Chairman Alderson asked what reports had been prepared for this meeting with reference to the retention basins. Mr. Dan Bolt, 305 4 Planning Commission Minutes January 22, 2008 1500 South David, Ontario, California, representing K. Hovnanian Homes, gave a report on the study that was done. He noted that the report did require the basins to be disced and they have not been doing that. The alternative to planting the bottom was to plant alfalfa. They will see if this works. They hope to have this by March 15t. On the small basin the basin can be extended another 15 feet. They are trying to determine the depth of the drywell and will install a dry well and see if the leach lines will accommodate two wells. The basin is designed to have an overflow route and this one is designed to overflow into the larger basin in the middle of the tract. The large basin is functional and they will be doing better to maintain it. 13. Commissioner Quill asked if anyone has spoken with CVWD regarding the water blow off. Mr. Bolt stated they have contacted them and have the right to take the last two years and submit a claim to CVWD for repayment. It requires them to install a catch basin at Avenue 48. CVWD has told them they have submitted a CIP to cap the standpipes and should be a 4 month process before this was completed. They are checking into this to see if this is true. The basin maximum is 140,000 gallons and it fills the basin. 14. Chairman Alderson asked how often this happens. Mr. Bolt stated every 3 to six weeks. If it fills up again, they will have it pumped and emptied. 15. There being no further questions of the applicant, Chairman Alderson asked if there was any public comment. Mr. Ty Ferguson, 57-863 Cantata Drive, said this is the worst tract he has lived in and unless the City continues to monitor K. Hovnanian Homes, they will not follow through. The basins have never drained within 72 hours as required. They have had to call out the Vector Control several times and they do not believe they will follow through. Conditions have been met. First time the basin has been dry since he has been there. The only plant they know that grows under water is rice. The patch in the street was not compacted and will not hold up. He thanked the City for trying to protect their interests. 16. Mr. Jesse Frescas, 57-770 Residenza Court, thanked the Commission for taking an interest. He thanked the developer for their efforts lately. His biggest concern is that they do the study for the basins. During summer months when the homeowners are ..5 306 Planning Commission Minutes January 22, 2008 watering heavily the basins have never drained. Have them provide any detailed studies that should be required. In regard to the palm trees, they will grow and how can you maintain a palm tree to not grow. When it becomes the HOA problem, they will have to remove those trees and plant new ones and it will be at their expense. He would like to see the geotechnical report because they are all concerned why the water does not drain. 17. Mr. Mark Yacullo, 81-769 IL Serenada Drive, concerned about the basins. Full after the last rainfall and has pictures taken 30 hours after it rained and the basins were full. Went to the tract next door and their basins were not full. It is a continual health issue. He would hope that these issues are resolved before they are allowed to continue. He called the Utilities Commission and they do have certain restrictions to pools. He also talked with Carlos and was told the poles had to be located where they are because there are pipes under where the trees should be therefore the lines cross the property. He is not certain who can solve this problem, but 30 feet is the distance the poles are required to be set apart. 18. Commissioner Quill stated that information is important to the HOA, but unfortunately the City does not have any authority over the Imperial Irrigation District (IID). If IID dos not have an easement over that corner property, the property owner should have authority to pursue this with IID. 19. Chairman Alderson asked if the applicant would like to comment on the concerns. Mr. Crandall stated the conditions being imposed on them will require them to remedy the problems before permits are allowed to be pulled. 20. There being no further public comment, the public hearing was closed and the item was opened for Commission discussion. Commissioner Engle stated there are a lot of items that have been mitigated, but these concerns need strong code enforcement in place if this is approved. 21. Commissioner Barrows stated that within 60 days the applicant must submit plans to see how these issues would be solved and no permits would be issued. In terms of the landscaping the same is that no permits will be issued until this is solved with the exception of the palm trees under the power lines. Staff stated that is correct. Commissioner Barrows stated she would want the 30 Ce Planning Commission Minutes January 22, 2008 palm trees removed and a substitute tree planted to not conflict with the power lines. Planning Director Les Johnson stated there are alternative trees. There is a small tree currently in this tract that could be used. 22. Commissioner Quill stated almost any tree could be planted except a palm tree which cannot be trimmed except to kill it. Most trees can be topped, but not a palm tree. 23. Commissioner Barrows stated that maybe the solution would be to require a different tree variety. In regard to the five items listed by staff that have not been resolved, it should be added that the cost be borne by the developer. 24. Commissioner Quill agrees with all that Commissioner Barrows stated, but also agrees with Commissioner Wilkinson that the applicant has not met the Commission's requests. He has visited the site and the efforts so far are not earnest. He was offended by their letter and there is no way he could vote to approve anything because he does not believe they can be trusted to complete the concerns. 25. Commissioner Wilkinson stated the letter states they can complete within 60 days and they have already had 60 days and they have not met the conditions. 26. Chairman Alderson stated he believes it is not the Commission's responsibility to see that the basin is reseeded and the ongoing maintenance issues. Their concern is the health issues and the public safety. As to getting this project moving forward, staff proposes that if the developer does meet the terms of the 60 days and if they don't know permits will be met. He believes this is reasonable and will force them to complete the conditions. In regard to the retention basins, they have cleaned and maybe they do work. They have made an attempt. The basin on the corner is the public safety issue and must be resolved. The Public Works department will not allow them to proceed if this basin is not functioning properly. He would also like to see an interim protection such as a fence that will not allow children or animals to get into it. Not a construction fence, but one that is aesthetic. If the blow -off water is being addressed by CVWD the problem will go away. If not, they must make that site percolate. Making it larger or whatever is required, they will not have their permits. 303 Planning Commission Minutes January 22, 2008 Principal Engineer Ed Wimmer stated there is no final map associated with this, the only mechanism to insure their performance is denying the building permits. Planning Director Les Johnson stated that the 60 days in Condition 14 is to obtain the approval and then whatever time it takes to accomplish the improvements before permits would be issued. Condition 14 restricts them from moving forward and submit what is necessary to address the City's issues. If City staff is taking longer for approval then it might be possible to go beyond that period of time. As long as it is a matter of review ongoing on the City's end. 27. Commissioner Barrows suggested the model homes not be allowed until the basin issues are resolved. 28. Commissioner Quill stated the landscaping plans for the models is not consistent with the new CVWD new ordinance. He would suggest that it be added that they meet the new City and CVWD Ordinance. Staff confirmed they would be required to meet the new CVWD Ordinance. 29. Commissioner Barrows asked if staff new how the new ordinance would be addressed. Staff stated the co -efficient must be met by the City's restrictions. Discussion followed as to how the new ordinance would be enforced. 30. There being no further discussion, it was moved and seconded by Commissioners Barrows/Engle to adopt Minute Motion 2008-002 approving Site Development Permit 2007-895, as recommended and amended: a. Condition added: Developer to be responsible for all costs to implement these conditions of approval. b. Condition 14 remove last sentence. C. Condition added: provide attractive fence around smaller retention basin approved by the Planning Director on two exposed sides. d. Condition added: Palm trees under the power lines shall be removed and replaced with a different variety prior to issuance of the first building permit for a residence. ROLL CALL: AYES: Alderson. ABSENT: Commissioners Barrows, NOES: Commissioners None. ABSTAIN: None. Engle, and Chairman Quill and Wilkinson. 309 e Planning Commission Minutes January 22, 2008 B. Site Development Permit 2007-899; a request of East of Madison, LLC for consideration of architectural and landscaping plans for a one-story 1,163 square foot Homeowners' Association Country Club Mailhouse facility located on the northeast corner of Avenue 54 and Gary Avenue within the Madison Club. 1 . Chairman Alderson opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Planning Department. 2. Chairman Alderson asked if what was proposed around the building. Staff stated it was DG. 3. There being no further questions of staff, Chairman Alderson asked if the applicant would like to address the Commission. Jeff Provost, East of Madison representative, stated he was available to answer any questions. 4. Chairman Alderson asked if there were any questions of the applicant. Commissioner 5. There being no questions of the applicant, Chairman Alderson asked if there was any other public comment. There being no public comment, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. 6. There being no further discussion, it was moved and seconded by Commissioners Quill/Barrows to adopt Planning Commission Resolution 2008-007 approving Site Development Permit 2007- 899, as recommended. ROLL CALL: AYES: Commissioners Barrows, Engle, Quill, Wilkinson, and Chairman Alderson. NOES: None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: A. Final Landscape Plan 2007-025; a request of Innovative Communities for consideration of final landscaping plans for Watermark Villas interior common area and perimeter landscaping located at the northwest corner of Avenue 52 and Jefferson Street. 319 0 Planning Commission Minutes January 22, 2008 1. Chairman Alderson asked for the staff report. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Planning Department. Staff stated a letter was received from the Citrus HOA confirming their approval. This letter has been distributed to the Commission. 2. Chairman Alderson stated the plan was very impressive and thanked the applicant for the perimeter work that was done before the Bob Hope Classic. Suggests the fence be designed to allow some openings. Planning Director Les Johnson stated the concern to have approval by the Citrus HOA was a major issue in approving these plans. 3. Commissioner Quill clarified the issues addressed in the letter have been resolved. Staff stated yes. Commissioner Quill stated the landscape plans are dated October 10, 2005, and the signature block with the Coachella Valley Water District is dated September 2006. He said normally the Commission would not approve the plans, as submitted at this meeting, if it were not grandfathered by the fact that it is signed off by all the necessary parties. He asked why it had not been presented to the Commission before now. Staff stated because the project had gone fallow and had several problems with their Subdivision Improvement Agreement (SIA) as well as concerns about finances and Avenue 52. It wasn't until late this summer that they wanted to complete the process, mostly because the SIA was ready to expire. In addition, they had to work out their building permits problems because it had sat for 18 months. Commissioner Quill asked if there were going to replace all the palm trees with the same size. Staff stated they did not require the exact size but gave them a minimum height of 20 feet. 4. Commissioner Barrows stated she would like to see the same restrictions in regard to turf. Planning Director Les Johnson stated they have asked that the main entry area remain as it is designed as it is an active area for the residents. The retention/detention area they are willing to reduce the turf. The plan has pockets of turf but is not as green as the illustration before them. It has more Decomposed Granite (DG) or desertscape. A 50% maximum could be imposed, but staff believes it may be below that if the retention basins are reduced. 311 10 Planning Commission Minutes January 22, 2008 5. Chairman Alderson asked if the wall along Avenue 52 was solid. Staff stated it was. Chairman Alderson asked if a condition could be added to allow some relief on the remainder of the perimeter wall. Staff stated the final landscape plan will come back to the Commission and staff will relay to the applicant the Commission's desire to have pockets in the fence. 6. Commissioner Quill wanted verification that the items in the Citrus HOA letter had been addressed in the conditions. Staff stated they were addressed. 7. Chairman Alderson asked if there was any other public comment, there being none, the public participation was closed and open for Commission discussion. 8. There being no further discussion, it was moved and seconded by Commissioners Barrows/Wilkinson to adopt Minute Motion 2008- 003 accepting Final Landscape Plan 2007-025. a. Condition added: Turf area in retention basin be reduced Unanimously approved. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None IX. COMMISSIONER ITEMS: A. Chairman Alderson gave a review of the Council meeting of January 15, 2008. B. Commissioner Quill asked if staff would verify that the La Quinta Resort follows through with the condition to rectify the berm and landscaping the Mountain Golf Course all the way down to the golf course maintenance facility. He wanted to make sure that issue was not overlooked. Staff stated they have not pursued any of their entitlements while the appeals are in process. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Barrows/Wilkinson to adjourn this regular meeting of the Planning Commission to a regular meeting to be held on February 12, 2008. This regular meeting was adjourned at 9:09 p.m. on January 22, 2008. 312 11 Planning Commission Minutes January 22, 2008 Respectfully submitted, B e'r,TVlanarement Assistant Citofuinta,Cnia 3 33 12 REPORT/INFORMATIONAL ITEM: cZoa�- MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A Regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 2, 2008 10:00 a.m. CALL TO ORDER A. This regular meeting of the Architectural and Landscaping Review Committee was called to order at 10:16 a.m. by Planning Director Les Johnson. B. Committee Members present: Jason Arnold, Bill Bobbitt, and Ronald Fitzpatrick. C. Staff present: Assistant City Manager Doug Evans, Planning Director Les Johnson, Planning Manager David Sawyer, Principal Planner Andrew Mogensen, and Secretary Carolyn Walker. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of November 7, 2007. There being none, it was moved and seconded by Committee Members Fitzpatrick/Bobbitt to approve the minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permit 2007-900; a request of the City of La Quinta for consideration of a schematic design package for the SilverRock Resort Clubhouse located at the southwest corner of Jefferson Street and Avenue 52. 1. Assistant City Manager Doug Evan presented the information contained in the staff report, a copy of which is on file in the Planning Department. 2. Committee Member Fitzpatrick asked about ingress/egress for the site. Assistant City Manager Doug Evans stated it was it was defined in the SilverRock Master Plan. 31� Architecture and Landscaping Review Committee January 2, 2008 3. Committee Member Bobbitt asked about a second entry. Staff noted the second access on Avenue 54. 4. Committee Member Fitzpatrick asked if the City was encouraging the use of solar panels. Staff stated the project could be LEED certified even without the solar panels. 5. Committee Member Fitzpatrick asked about the architectural style. Staff replied it was a Mexican or South American Hacienda -type style. It was a combination of styles and not a definite singular style. 6. Committee Member Bobbitt said the design elements were very good, but was concerned about the extensive use of wood. Staff replied they were aware of the maintenance concerns and were working with the architect to minimize the use of wood. 7. Committee Member Fitzpatrick asked if there were any concerns by the neighbors surrounding the project and had the City contacted them. Staff said the City contacted the neighbors within the required 500 foot radius and no negative replies were received. He then outlined the layout of buildings and how they would be viewed by the neighbors. 8. Committee Member Bobbitt asked about the height limitation. Staff replied 65 feet was allowed in the Specific Plan, but the project might not go that high. Staff has been looking at several designs and feasibility studies for the hotel. Staff added the landscaping designs would be brought back for ALRC review. 9. Committee Member Bobbitt said he would like to see solar included in the design as it would give the City an opportunity to make a statement. 10. Committee Member Fitzpatrick suggested a condition be added to consider adding solar panels. Staff said it was already plumbed, and the electrical was set up for solar. It was not a question of if they would use solar, but when it would be financially feasible. 11. There being no further questions, it was moved and seconded by Committee Members Fitzpatrick/Bobbitt to adopt Minute Motion 2008-001 recommending approval of Site Development Permit 2007-900 as recommended. Unanimously approved. . 3 1 5 2 Architecture and Landscaping Review Committee January 2, 2008 B. Final Landscaping Plans 2007-025; a request of Innovative Communities for review of Final Landscaping Plans for Watermark Villas interior common area and perimeter landscaping located at the northwest corner of Avenue 52 and Jefferson Street. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Planning Department. 2. Staff introduced Brad Fomon, with Innovative Communities who gave a presentation on the project and requested the California Pepper Trees and retention basin turf remain as they had already been installed. 3. Committee Member Fitzpatrick asked about the retention basins and the plantings surrounding them. Mr. Fomon described how they had changed the landscaping plans to accommodate the trees currently planted. 4. Committee Member Bobbitt commented on the loss of all the palms previously on site. He did like the initial project presentation done several years ago and asked if the project was going ahead. Mr. Fomon replied they were going ahead with the project. 5. Committee Member Bobbitt asked if Innovative was going to go ahead with building more units. Mr. Fomon replied they are currently working on their models and the remainder of the units would be built as the economic climate allowed. 6. Committee Member Bobbitt commented on the California Pepper Trees (Schinus Molle) and stated the Commission usually does not recommend use of these trees due to the high attrition rate. However, he did not have a problem with leaving those planted where they were, and suggested no more be added. 7. Committee Member Bobbitt stated he had a problem with the screening on the north (Citrus) side and its effects on the residents. Mr. Fomon said there would be no serious effects as they were working to resolve their issues with the Citrus residents. He clarified they hoped to solve the problem with the trees by installing 40-inch planter boxes with holes at the bottom so the tree roots could grow into the ground for 316 3 Architecture and Landscaping Review Committee January 2, 2008 screening. Committee Member Bobbitt asked if there would be mounding around these boxes. Mr. Fomon replied in some cases there would be a small amount of mounding with the planter boxes sitting on top to protect the neighbor's view. This would make them look more integrated into the project 8. Committee Member Fitzpatrick commented on how well put together the exhibit packet was and how easy to follow. He then asked how the 50% turf reduction was determined. Mr. Fomon said he was unfamiliar with the new requirements as the project was approved prior to their implementation. He said they were amenable to reducing the turf area, but would like to retain the lushness of the entrance area. 9. Committee Member Fitzpatrick referenced the 50% reduction and wanted to know what that amount was based on. Mr. Fomon suggested staff address the comment. Associate Planner Wuu said there was no actual percentage stated but the recommendation was for the applicant to discuss possible turf reduction with the Committee. Staff said the applicant appeared to be willing to reduce the turf except for the entrance area. Mr. Fomon noted the areas where turf would be reduced on the exhibit. 10. Planning Director Les Johnson stated the key issue was the project was approved under the old CVWD requirements. Staff was encouraged that the developer was willing to make changes even when they do not have to. The key provision, for staff, is useable and functional turf should remain. There really isn't much of a benefit to turfing retention areas. He added the City respects their interest in keeping down the turf areas. 11. Mr. Fomon pointed out which turf areas must remain. Planning Director Johnson said turf reduction was identified as a discussion item rather than a condition. The landscaping was conditioned to receive ALRC as well as the Planning Commission approval. Therefore, the ALRC could recommend conditions to the Planning Commission requiring the applicant to work with staff on reducing turf where feasible. 12. Planning Director Johnson said the percentage wasn't as important as the direction the applicant was going. The reduction of turf in the retention areas would be the most 317 0 Architecture and Landscaping Review Committee January 2, 2008 beneficial but they would have to look at the overall turf usage as well as function and aesthetics. 13. Committee Member Bobbitt stated the applicant is requesting approval of his landscaping plans, but it is up to the applicant to reduce the turf. He did not want to put a mandate on the applicant to follow the new regulations. 14. Planning Director Johnson said even prior to the new CVWD Ordinance, the approach of the Commission has been fairly strong on reduction of turf unless it is areas that are of functional value and purpose. The central area has a functional value and purpose. 15. Committee Member Fitzpatrick asked if there was a number, that represented 30% of the project should be turf. 16. Committee Member Arnold said there was a printed formulation which the Committee had previously received and it was probably about 30% or 20% of the overall site area. Planning Director Johnson said CVWD's new regulation mandate a limit, but there wasn't one when this project was originally presented. 17. Planning Director Johnson said staff was supportive of retaining the turf in the areas which were functional as well as an aesthetic focus. Staff would concur with what has been brought forth by the applicant and that consideration be given to reducing turf in the retention areas and maintaining turf in areas where there is a purpose for the resident's use. 18. Committee Member Arnold asked what type of mulch was being used. The applicant explained the original plans and what was now being considered including use of some on -site materials. 19. Committee Member Bobbitt commented on the Queen Palms and the problems currently in the Valley and suggested the applicant consider another variety. The applicant agreed not to use that type of Palm for future plantings. 20. Committee Member Fitzpatrick commented on the letters from the Citrus Homeowners' Association and asked if the applicant was going to resolve those issues. Mr. Fomon said they were working with the Citrus HOA and has met with all their Board 313 I Architecture and Landscaping Review Committee January 2, 2008 Members on site to discuss solutions. A formal letter should be submitted by the HOA when the project is presented to the Planning Commission stating what had been resolved. 21. Committee Member Fitzpatrick asked if there was any need for color boards, architectural details and anything of that sort. The applicant replied they had already been through that. 22. Committee Member Bobbitt had a concern about the height of the date palms being used in a landscaped area, due to crown drop. He suggested nursery grown date palms from 15 to 20 feet. Taller trees may not fully recover from transplanting. Mr. Fomon said they were trying to vary the heights of the trees and wanted the opportunity to have 40 footers to be more consistent with the project. Committee Member Bobbitt suggested they either have their landscape architect or a certified arborist select the trees being brought in from outside. He strongly suggested they inspect the trees already transplanted. He said it was not a good idea to buy trees left over from a non -operational date grove. 23. There being no further questions, it was moved and seconded by Committee Members Fitzpatrick/Bobbitt to adopt Minute Motion 2008-002 recommending approval of Final Landscaping Plans 2007-025as recommended and amended: a. Condition added: Any new trees shall be a minimum of 20 feet and a maximum equal in height to the existing trees b. Condition added: Turf shall be modified as agreed upon by staff and applicant. Unanimously approved. C. Final Landscaping Plans 2007-026; a request of Trans West Housing for a review of final landscaping plans for portions of the Griffin Ranch interior common areas, including the clubhouse perimeter and mail building located at the southeast corner of Avenue 54 and Madison Street. 1. Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Planning Department. Staff introduced Michael Horton who gave a presentation on the project. 319 6 Architecture and Landscaping Review Committee January 2, 2008 2. Committee Member Bobbitt had no problems with the project, but had one question about the Hybrid Mesquite trees in the project. Mike Horton, H.S.A. Design Group, 42575 Melanie Place, Suite 5, Palm Desert replied he thought it was an Arizona hybrid with a better root system and less prone to tipping in the wind. They use this tree because the City of Palm Desert requires it because it is a better hybrid. Committee Member Bobbitt said he would be interested in seeing how this tree holds up. 3. Committee Member Bobbitt said it was a very good project. 4. There being no further questions, it was moved and seconded by Committee Members Bobbitt/Arnold to adopt Minute Motion 2008-003 recommending approval of Final Landscaping Plans 2007-026 as submitted. Unanimously approved. D. Site Development Permit 2007-894; a request of The Quarry at La Quinta for consideration of architectural and landscaping plans for an expansion of a maintenance yard facility located on the south side of Cahuilla Park Drive, west of south Jefferson Street. 1. Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Planning Department. 2. Committee Member Fitzpatrick asked why staff was willing to approve a metal building for this project. Principal Planner Mogensen said because this was a maintenance yard. Metal - type buildings have been allowed in the past, if they are being used for storage with full screening provided and not being used as a break room or offices. 3. Committee Member Fitzpatrick asked about screening. Staff replied that was included in the recommendations. He suggested the ALRC might consider whether these types of materials and the addition of the Carolina Cherries are a suitable use to hide the building from adjacent residences. 4. Committee Member Bobbitt said he was hesitant to use the Carolina Cherry trees and thought the Oleanders would be fine if maintained properly. He suggested the use of an African Sumac. 329 VA Architecture and Landscaping Review Committee January 2, 2008 5. Committee Member Bobbitt asked if the butler building would be painted or textured. Chuck McBride, Architect, 77-980 Wildcat #2, Palm Desert, said it was a ribbed building and is pre -painted wall panel. Committee Member Bobbitt asked if they were going to use a brown color for the trim. Mr. McBride replied they were. 6. Committee Member Bobbitt asked if the applicant had contacted the adjacent neighbors about this project. Mr. McBride said they had contacted the homeowners and they found the plan acceptable. 7. Committee Member Fitzpatrick asked if there would be any type of gravity ventilation to circulate the air. Mr. McBride said the buildings would be fully insulated and there would be ventilation, either mechanical or passive. 8. Committee Member Fitzpatrick asked if there was a representative from the Homeowners Association. Mr. Steve Beebe, 79-434 Cetrino, La Quinta, introduced himself and gave the viewpoint from the homeowners. 9. Mr. McBride commented on the landscaping on Tom Fazio Lane, and Cahuilla Road. He said they have a large material palette throughout the Club and did not want to introduce a brand new palette for one particular site. Secondarily, the Cahuilla Road landscaping can certainly be enhanced at this point as it is about a decade old, but unless the City is interested in doing it there is no other developer or project that really has an opportunity to continue the additional landscaping both in the entry direction and towards Lake Cahuilla. It is currently desert landscaping with homes adjacent to the south. This will end up as a landscape island by itself and that would actually be a detriment. 10. Committee Member Fitzpatrick asked about safety requirements for the solid fuel tanks. Mr. McBride explained how the fuel tanks were constructed. They went through the normal entitlement process with the Fire Department and, based upon their meetings with the Fire Marshals and with the California Regional Water Control Board, they were going to have covered tanks which would conform to future requirements. These tanks would address pollution issues such as rainfall which hits the 321 8 Architecture and Landscaping Review Committee January 2, 2008 tops of the tanks, gathers the pollutants and may exit the site. The tanks, themselves, will not be a problem. 11. Committee Member Fitzpatrick pointed out there were a lot of discussion points and asked if staff would be comfortable with approval of this project and working with the applicant. Staff replied this was one project that had not identified the perimeter landscaping and this was drawn up prior to the City's current landscaping standards. Principal Planner Mogensen said this project had not identified full perimeter landscaping. The Municipal Code requires landscaping but this project was developed a very long time ago. At the time the landscaping standards were not as stringent, and there were two requirements needed to accomplish that goal which was: 1) to bring it up to the City's current standards, and 2) to provide adequate screening both through a wall and enhanced landscaping. 12. Committee Member Fitzpatrick asked where this application went after this meeting. Staff said it would go to the Planning Commission. Committee Member Fitzpatrick asked if the Committee could say they approve it in concept only or did these other issues have to be resolved first. Planning Director Johnson explained the approval process for this type of application. 13. Committee Member Fitzpatrick said he would like to see a plan that showed what they were going to do conceptually, but will address any further issues when the final landscaping plans come before the Committee. 14. Committee Member Bobbitt said in the past this Committee has tried not to remove conditions, but the staff would present these conditions to the Planning Commission. He explained how recommendations could be made to the Planning Commission. 15. Committee Member Fitzpatrick asked about staff's concerns and if they were included in the Conditions of Approval. He asked about the groundcover recommendation. Staff said the conditions of approval met their concerns by providing the additional landscaping and raising the wall. Committee Member 32 rJ Architecture and Landscaping Review Committee January 2, 2008 Fitzpatrick asked recommendations. Condition Number 4. about the ground cover material Staff replied that it was included in 16. Mr. McBride asked if the Committee's recommendation was to not only enhance, or improve, the Lake Cahuilla Road, but to upgrade the ground cover as shown in Condition Number Four. Committee Member Bobbitt said Mr. McBride had a valid point, and the landscaping looks very natural. He does not want to see any "contrived" looking landscaping, but something that looks natural. He did not want to see any planted living ground cover and suggested the use of rock. Staff said a large caliper rock would be needed due to erosion. 17. Principal Planner Mogensen said the project will be reviewed with Public Works and they may include additional conditions. When the project gets completed it will most likely look different than it does now. Mr. McBride said street improvements will be hundreds of nothing and then all of a sudden there will be street improvements and then we have many hundreds of feet of nothing again. It is really putting a major neon sign here that says "look at this project." 18. Committee Member Fitzpatrick requested an index key be included in future plans to make it easier for the Committee to quickly locate information. 19. There being no further questions, it was moved and seconded by Committee Members Fitzpatrick/Arnold to adopt Minute Motion 2008-004 recommending approval of Site Development Permit 2007-894 with recommendations as submitted. Unanimously approved. E. Site Development Permit 2007-899; a request of East of Madison, LLC. for review of architectural and landscape plans for the Homeowners Association mailhouse and office located on the northeast corner of Avenue 54 and Monroe Street within The Madison Club. 1. Planning Manager David Sawyer presented the information contained in the staff report, a copy of which is on file in the Planning Department. 323 10 Architecture and Landscaping Review Committee January 2, 2008 2. Committee Member Fitzpatrick was disappointed in the architecture of the building. He said it looked like a bunker with a corridor and the plans did not have a cover sheet with an explanation. First he noticed it is a rectangular building with only one way in and one way out. There should be a secondary exit somewhere. He added there were several inconsistencies in the plans with regard to the air conditioning system and asked if the building was intended to have air conditioning. 3. Craig Pearson, Pearson Architects, 74-260 Highway 111, Suite #8, Palm Desert, explained it was a hallway corridor and the occupant load was not more than 10 people. He added the building was to be air conditioned. He explained the air conditioning system had condenser units that were on a split system. 4. Committee Member Fitzpatrick asked if there was a certain percentage of natural light required by the Uniform Building Code. Mr. Pearson said this was not a residential building but a commercial building and it was not a requirement. 5. Committee Member Fitzpatrick asked about a ceiling fan. Mr. Pearson said that would be developed in the final documents. He referred to Section 87.0 where it denotes the components of the ceiling. 6. Committee Member Fitzpatrick asked about the recession of the windows. Mr. Pearson said the windows were in a two by six wall and there was a canopy for shading. 7. Mr. Pearson responded to Committee Member Fitzpatrick's comments on the building's architecture. He said the intent was to tie this building in with the approved maintenance building so they appeared to be one compound. They have gates that will separate each of them and will be behind walls where the general public would not see them. 8. Committee Member Fitzpatrick commented on the east elevation and asked if there would be glass in those doors. Mr. Pearson said there would be. 9. Committee Member Fitzpatrick asked about the grading plan. Mr. Pearson said they were all compliant and Building and Safety would do the final review. a k. 324 11 Architecture and Landscaping Review Committee January 2, 2008 10. Committee Member Fitzpatrick asked about the color board. Planning Manager Sawyer said staff did have the color board but it was unavailable for the meeting. He explained this project would be going to the Planning Commission for approval but would come back to the ALRC for the final landscaping plan approval. 11. Committee Member Bobbitt said he didn't care for the architecture, but he respected the fact it needed to be tied in with the maintenance building. He asked how the homeowners would receive their mail. Staff replied the Post Office would deliver the mail to this building and the Homeowners' Association staff would then separate and deliver it to each residence. The applicant has indicated this plan has the approval of the Post Office. 12. Committee Member Bobbitt asked about the meeting room. Jeff Prevost, 80955 Avenue 52, La Quinta, Vice President of the Madison Club, explained the facility would be used primarily for the mail as explained above. The purpose of the conference room was for HOA meetings. They have monthly and annual meetings and the HOA can have meetings in that room. 13. Committee Member Bobbitt asked if there were going to be very many people showing up at this building. Mr. Prevost said they would be more administrative -type activities. If there were a large meeting it would be held at the Clubhouse. The other purpose would be for their monthly Design Review meetings. 14. Committee Member Bobbitt said he did not care for the design of the building but it would be very functional for a maintenance building. Mr. Prevost said he appreciated the Committees' comments on the design of Madison Club since they are very proud of what they do. He commented the buildings would be screened in and would not have a lot of visual impact on the development. Committee Member Bobbitt agreed since it would be landscaped and would not be seen from the perimeter at all. 15. Committee Member Arnold commented they would not want to include anything that would not look good in this development. Mr. Prevost said it comes down to cost. They are putting their dollars in the highly visible buildings and not the smaller structures such as this one. 323 12 Architecture and Landscaping Review Committee January 2, 2008 16. There being no further questions, it was moved and seconded by Committee Members Bobbitt/Arnold to adopt Minute Motion 2008-005 recommending approval of Site Development Permit 2007-899 as recommended. Unanimously approved. F. Site Development Permit 2007-901; a request of Bill Sanchez for review of parking lot, landscaping, and retaining wall plans within The Washington Park Retail Center located on the northeast corner of Washington Street and Avenue 47 within The Washington Park Retail Center. 1. Principal Planner Andrew Mogensen presented the information contained in the staff report, a copy of which is on file in the Planning Department. 2. Committee Member Fitzpatrick asked about the location of the ADA path. Staff showed its location. 3. Committee Member Fitzpatrick asked about the location of a large water feature on Washington and Avenue 48. Staff identified the location and replied it was actually on Avenue 47. 4. Committee Member Fitzpatrick asked how many parking spaces were involved. Staff replied they did not have that exact number. Committee Member Fitzpatrick asked if there was some formulation used for the parking spaces. Staff said the formula was 4 parking spaces per thousand for this Specific Plan. 5. Committee Member Fitzpatrick asked about regulations on the hand rail. Staff pointed out the placement and gave a description of materials to be used. 6. Committee Member Fitzpatrick commented on the key or master page again. Planning Director Johnson said the old projects would not have this key page, but that staff is updating the application requirements so that all new projects would have it included. 7. Committee Member Fitzpatrick asked about carports in the parking lot. Principal Planner Mogensen replied the Municipal Code requires carports for 30% of a parking lot if it is being used for office or medical, but since this project is retail it would be optional. J 3 26 Architecture and Landscaping Review Committee January 2, 2008 8. Committee Member Bobbitt asked why they are looking at a landscaping plan before there are even buildings involved. Staff replied the Municipal Code requires a Site Development Permit application for a parking lot. 9. Bill Sanchez, Construction Manager for Washington 111, Ltd., 80-618 Declaration Avenue, Indio, said the site plan and site configuration had been approved via their Specific Plan. He said the building locations and the configurations were approved, as well as the ingress/egress locations. The submitted the landscaping because the want to start on improvements in the parking lot and the landscape as there are some leasing negotiations on these possible buildings. The actual footprint of the buildings might change within the pad location and at that point they would come in with an additional site permit for those buildings. 10. Committee Member Bobbitt asked if the parking lot spaces were based on the amount of square footage. Principal Planner Mogensen said they were but those numbers were decided during the Specific Plan application. Planning Director Johnson went over the calculations used for the parking space determination. 11. Committee Member Bobbitt wanted to go back to the size of the planters in the parking lot, for the trees, which was an issue he brought up 10 years ago. These planters in the parking lot. He could not tell from the plans what size the planters were and if they were in the shape of diamonds. Mr. Sanchez replied they were four-by-fours. Committee Member Bobbitt said he had a problem with that. He thought the City had changed their specifications to a larger size. Principal Planner Mogensen said the planters were identified on the plans as being nine feet wide and square. 12. Mr. Sanchez said this particular phase had a new, local landscape architect and he suggested they move away from the diamond design. 13. Committee Member Bobbitt asked if the City's design guidelines dictated a certain size planter. Planning Director Johnson said he thought they did, but he didn't know if they guidelines were ever changed. They would need to check the City's minimum standards and report back to the Committee. He wasn't sure 327 14 Architecture and Landscaping Review Committee January 2, 2008 what the minimum standard was but he was pretty sure it was a four-by-four. 14. Committee Member Bobbitt said he had a bit of problem when he got on the Committee originally and each the City Council interviewed him for a new term they asked him what kind of progress he had made. One of the issues was regarding the planting of trees and their discussion led him to believe they all had the same understanding. He now believes that may not be true and asked how he could be assured his recommendations from the past ten years were being followed. Planning Director Johnson replied that such changes must be made via the Municipal Code Amendment process. He couldn't speak about the last ten years, but would keep the Committee apprised of any future amendments. 15. Committee Member Bobbitt said he does not have many issues, but one of them is the size of trees. He realized it would impact the amount of parking spaces by increasing the size of the planter boxes. He asked staff to follow up on the size of the planter.to make sure it would not be four feet. The percentage of trees that survive in those little squares is very low. Principal Planner Mogensen added the Coachella Valley Water District (CVWD) had new standards for the size of tree wells and thought it was five feet. 16. Committee Member Bobbitt said he would not be happy with five feet either. It should be a minimum of six feet and ideally eight feet. Staff asked his opinion of a four -by -nine in this situation. Committee Member Bobbitt answered he was a Certified Arborist and did a lot of studying on trees, especially attrition as in the case of the Peppers and the Mesquites. He finds that the architects rarely go back to a project ten years later. He then explained how the plantings should be handled and what could happen if done incorrectly. 17. Mr. Sanchez said they would work with staff to come up with an adequate planting area. 18. Committee Member Arnold said he liked the plant palette. 19. Committee Member Bobbitt said the overall project was fine with the exception of the tree wells. 3,93 Architecture and Landscaping Review Committee January 2, 2008 20. Mr. Sanchez explained the tree plantings for Target and the areas with security cameras that had to be trimmed. 21. Committee Member Bobbitt said the Acacia trees in the Target parking lot were pretty good trees and should do fairly well. 22. There being no further questions, it was moved and seconded by Committee Members Fitzpatrick/Bobbitt to adopt Minute Motion 2008-006 recommending approval of Site Development Permit 2007-901 as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: A. Committee Member Arnold asked if the Committee Members could receive a copy of the Village Design Guidelines. Staff replied they would be sent to the Committee Members. VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Fitzpatrick/Bobbitt to adjourn this meeting of the Architectural and Landscaping Review Committee to a Regular Meeting to be held on February 6, 2008. This meeting was adjourned at 12:40 p.m. on January 2, 2008. Respectfully submitted, CAROLYN WALKER Executive Secretary 329 16 Department Report: ; i—A Lam 04 0 q • �� c7v;-r. 5 5 OF T 9 TO: The Honorable Mayor and Members of the City Council FROM: Bret Plumlee, Assistant City Manager - Management Services DATE: February 19, 2008 SUBJECT: Department Report - Response to Public Comment The following public comment was made at the February 5, 2008 City Council meeting: 1. Jim Beightol, 79-235 Tom Fazio Lane North, The Quarry, stated his concern regarding the appearance and safety of Avenue 58. 2. Rita Smith, 79-001 Tom Fazio Lane South, The Quarry, also expressed her concern regarding Avenue 58. She expressed the new Coral Mountain park will be beautiful park but the street needs fixing in order to promote the park. 3. Bruce Gall, 58-751 Banfield Drive, The Quarry, made the same comments regarding Avenue 58. He asked to please do something about it. 4. Duane Jacobs, 53-632 Banfield Drive, The Quarry, president of the Homeowners Association at The Quarry. There have been discussions at many of their homeowners meetings regarding the appearance of Avenue 58. He thanked Council for the improvements made on Avenue 58 east of Madison, but asked that they continue this program west of Madison with improvements to have its appearance as the other roads. • Bill Morrow, 79-390 Tom Fazio Lane South, The Quarry, also had comments and concerns about the appearance and safety of Avenue 58. He asked for an update to what will happen to Avenue 58 this year. 3 31) • Mayor said he has arranged to have Public Works Director address this issue once everyone has spoken. 5. Bob Hill, 58-473 Quarry Ranch Road, The Quarry, also brought up the subject of Avenue 58, and had the same issues everyone else had. His concern was the need for the safety for the people driving the street. He said the west side of Avenue 58 has been improved in front of the new developments. 6. Chuck Montgomery, 58-601 Banfield Drive, The Quarry, has been a member since before it opened, and full-time resident for 10 years. He stated people drive on north side of the street all the time because the south side is so bad. He would appreciate getting it straightened out as soon as possible. Mayor said he has brought this issue up many times to complete Avenue 58 and he knows what everyone is going through. He is concerned and has been concerned. He asked the Public Works Director, Tim Jonasson, to give an up date on Avenue 58. Mr. Jonasson stated Avenue 58 road improvements are part of the Citywide Pavement Management Program. The improvements are to be begun during this fiscal year 2007/2008; the design is to be completed in the spring and the improvements are to be done during the summer with completion by the end of 2008. During construction there will be access to get through the area. 7. Bruce Gall, 58-751 Banfield Drive, The Quarry president, stated they have been told for years that the construction on Avenue 58 is going to happen, but what if it doesn't? • Public Works Director Jonasson responded this is the first year that we have budget approval to do the work. Council has included it in the Capital Improvement Program to do the design, which is under way right now. A design proposal was put out in September 2007, and the schedule is to complete the design by May, and then have 90 days to bid the project. The Pavement Management Plan was updated five years ago and this is the first time the project has funding and has been scheduled to be constructed. • The Mayor said we will stay on top of it. 8. Roger Hopkins, 54-145 Avenida Obregon, congratulated members of the Council for a wonderful job they've done on the growth in the City, building infrastructure and beauty of the downtown area. As a pet owner, he stated he felt the dog park is not large enough for the dog population. They have no room to exercise, and felt it is an intolerable situation. He had a petition 331 with nearly 100 names requesting an additional park. He suggested the vacant land on other side of library could be made into a green belt to meet up to Old Town La Quinta. • The Mayor asked Mr. Hopkins to provide their petition to the City Clerk. 9. Dani Richard, P.O. Box 91, spoke regarding a $20 fine she received for an expired dog license and asked the Council to nullify the fine. • The Mayor stated a decision could not be made during Public Comment. • Finance Director Falconer stated they have been working with Mrs. Richard on this. There was a Notice of Violation issued by the Code Compliance department for failure to properly license the dog. They have tried to rectify it administratively, but unfortunately staff does not have the authority to waive fees and that is why Ms. Richards brought this matter before the Council. • Council member Henderson asked staff to bring back a report to the next Council meeting. 10. Tracy Jordan, 48-222 Calle Floristas, also commented on the dog park. She recommended an alternative to having an additional dog park would be to have designated hours at the Civic Center Campus for the dogs use and asked Council to consider this suggestion. Her second comment was regarding tickets she received for her dogs off the leash. She requested a hearing but was too ill to attend. She felt she had lost her chance to be heard. 11. Robert Cox, 78-315 Crestview Terrace, Safe House of the Desert, thanked Council for their support and invited them to tour the facility at any time. • Mayor asked if they are still collecting items for Safe House? Mr. Cox replied they are collecting furniture and personal items. i..�j I 332 DEPARTMENT REPORT: 3-A 8 k + UPCOMINGCITY COUNCIUS FEBRUARY 5 FEBRUARY 19 MARCH 4 MARCH 13-16 MARCH 18 APRIL 1 APRIL 16 MAY 6 MAY 20 CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 333 LA QUINTA CITY COUNCIL MONTHLY CALENDAR February 2008 .. . .. .. .. .. .. March January S M T W T F S i M T W T F S - 1 2 3 4 5 1 G 7 8 9 10 11 12 - 2 3 4 5 6 7 8 14 15 13 14 15 16 17 18 19i 9 10 11 12 13 „ 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 31'�' 30 31 3 4 5 6 7 8 9 3:00 PM City Council 10:00 AM ALRC Meeting 10 11 �12 14 15 16 10:00 AM Pub. SHY Kek :00 PM Planning1:00 AM CVCC-Smff 9:00 AM CVA Henderson 12:00 PM Transp Kirk Comrssion2:00 71nvestment PM Energy/ 5:30 PM Community Environs Sniff Services Com mission 6:00 PM League Henderson Valentines Day 17 18 19 20 21 22 23 p 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser- J1iy�„�` Meeting Conn. vation Commission 12:00 PM HCRC-Osborne President's Day (CITY HALL CLOSED) 24 25 26 27 28 29 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM SunlineAdalph 9:00 AM LAFCO Henderson Commission Henderson 6:00 PM Exec Came. Adolph F,< Printed by Calendar Creator Plus on 2/13/2008 3 3'1 LA QUINTA CITY COUNCIL MONTHLY CALENDAR March 2008 7777 9:00 AM - 4:00 PM SJSR Ntl Mnmt Henderson . �jn<I'i.5 :k.. �, ii)I :L�''Y•l1(+3 .',F;')cl v:'. ,. i3y 3, i• f is "4 2, 3 5, 6 7 8 3:00 PM City Council 10:00 AM ALRC 12:00 PM Mayors Lunch Meeting 9 10 11 12 13 14 15 10:00 AM Pub. Sfty-Kirk 7:00 PM Planning 9:00 AM RCTC 9:30 AM Animal Campus. 12:00 PM Tramp Kirk Commission Henderson Henderson 3:00 PM Mtns. 4:30 PM Investment 11:00 AM CVCC-Sniff Consversancy Kirk Advisory Board 12:00 PM Energy[ 5 30 PM Community Envunn: Sniff Services Commission to Quints Arts Festival 6:00 PM League Henderson 16 17 18 19 20 23:00 PM City Council 10:00 AM Homelessness Cate.vation 3:00 PM Historic Preser- Commission12:00 9:00 AMeeting TCVA-Henderson PM HCRC Osborne St. Patrick's Day 1s La Duinta Arts Festival 23 24 25 26 27 28 29 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFCO Henderson Commission 4:00 PM J.Cochran Reg. Henderson Airp Osborne 30 31 February April 6:00 PM Exec Cate: S M T W T F S S M T W T F S Adolph 1 2 1 2 3 4 5 3 6 7 8 9 10 11 12 10 11 12 13 14 15 ifi $ ''''$+, a').: )' 13 14 15 16 17 18 19 - < '�,`Y,g,'-n^�-; 17 18 19 20 21 22 23 ;' 20 21 22. 23 24 25 26 24 25 26 27 28 29 < "' "s •'s 27 28 29 30 Printed by Calendar Creator Plus on 2/13/2008 3 3 LA QUINTA CITY COUNCIL MONTHLY CALENDAR April 2008 2 3 4 5 '. s March 3:00 PM City Council 10 00 AM ALRC S M T W T F S Meeting 2 3 t 4 5 6 7 8 " 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3I ,. 6'. 7 . 8 9 10 11 12 7:00 PM Planning 9:00 AM RCTC- 11:00 AM CVCC Sniff Commission Henderson 12:00 PM Energy) 4:30 PM Investment Envnon: Sniff Advisory Board 13 14 15 16 17 18 19 10:00 AM Pub. Sfty Kirk 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser. 9:00 AM CVA Henderson 12:00 PM Transp-Kirk Meeting Crate. vation Commission 5:30 PM Community 12:00 PM HCRC-Osborne Services Commission 6:00 PM League - Henderson 20 21 22 23 24 25 26 7.00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFCO Commission Henderson 27 28 29 30 10:30 AM RCTC Budget May Henderson S M T W T F S - 6:00 PM Exec Come - 1 2 3 Adolph r+ =�f"`„'; ,'F"' 4 5 6 7 8 9 10 10 11 12 13 14 15 16 17 18 19 20 25 26 27 21 28 22 23 29 30 24 31 °3 Printed by Calendar Creator Plus on 2/13/2008 336 DEPARTMENT REPORT: TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety—T—t` - DATE: February 19, 2008 RE: Department Report - January, 2008 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of January. Also included are Monthly Executive Status Reports for Vista Dunes Courtyard Homes, the City Hall Expansion, and the Museum Expansion. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $25,766,803 which represents an issuance of 241 building permits in January; • Animal Control handled 99 cases in January; • Code Compliance initiated 167 cases in January; • Garage sale permits generated $930 in revenue in January. 337 C V n 7 O t0 M m t0 00 Ln 0 01 f0 A y 00 Lb O n O n M O N N Lc Ln a 7 L O O O 01 O 07 O 10 N N In N N In N M 00 N N It1(1 M > G N V CO Ln 00 M O 00 O CO N CO O N p � — 00 N'T N N m N N m m O t0 n M t0 00 Ln V " O t0 co " O N " N =,� d p V M 7 M Ln 7 N N M fn M N N d 0 Q Ln 7 00 o 7 7 co a, n V' V CO N IL v Ln M v M 01 .-L Ln N M Ln C N O O Ln d' N n M N� V 01 01 p O N O 01 7 N O M rl In m N N n M N N O T t0 m N M O M N 1�0 y t0 W 00 Ln .-i 1 h 00 O Lb ti 7 L N It M O N It 00 7 t0 V' n O -T 01 It 00 .-L M 00 N O Ir1 > C O M ID,7 t0 N 01 N 01 t0 00 'i rl rl rl N rl rl rl y O H N teN tp M M M M M N N NMN N N NE N,� Imma Ln Ln Ln .-1 01 O t0 V' toamN In N e m i M p C) O i+00 7 O A tO0 10 n O Lnn G N yj N N N N N E�FN d Q 14 d ,., LL Ln Ln L ar L Y E E A p z = L L 'L T O1 a 0 i w F N N m m 3 7 7 , 'J O W 333 `a am (ppylI ai W m a o mm.i .inooaM.iodoommromooroo a r r MOMrooma mo.iNMmmdoboovoo.i . . . . . . . . . . . . . . . . . . . . . . . . . . m m a m e i m 1! 1 b m n 1 f 1 O N d m m O r r N o o n Nmmddm OOb.1 marl NOM 000m m mM.imO mNm MN.iMWWN and QNbb ei .-lay-InOm000NOONO�00mOad OOOOON m O„ImOm m.i0 dmmOmOOr O O Oa N m b m O N m a m n e i M O M b N O r m O m a N m m m N N .- I m M n M m N n n b Ow rm.i bMw ri N bd eimmmNrd m .ir M Mri .1 m O db d M rl ri d O .-I M.-ImmMOO.1aNr Omni dOri n amOOmNmm mmN .i N ei b m m m •i ri N O M m ri n 0 ri O d .-I a m d ei 0 0 ei N M d n ri .1 d rNei N N m m m O b 0 0 0 0 a O b ri O M m m O N O m O m N O O m br m O b bN MbM.-INOQ�m m�-10 q r M d m N Q a N mmm M N n r m d 0 m mn a m m d rNNam NmM r .-I N a oom0000mob0000m000b00000m .i r m m m .im .iomoommoomo 0 bm N r .i b0 mmNM morn Om.i m dm m N riN .ImOrmmnn mm0 b Om m N .im ri mmbr mri Md m b �N-I rl N .4 ei N b N 339 s iZ r0 IIII� �919 III III III �0 111 NO UNION IIIIIII I III III III NO ON 11 1111111 III IN III NO IIIIIIIII IIIIIII I III III III NO UNION IIIIIII III III III NO IIIIIIIII IIIIIII I III III III NO UNION IIIIIII IINI IIS IIII af0�ll 3404 d .�- IM N M oD N i0 fAD N N M O N N N } N p O Z O d Q c a m L � m �� N� CO� N �� Ny N aa fD ��OO N N Z W W F O O IL H Z F N Z t°fi N � g Z W W m O ~ Z W LU 0 > 9 m y y W II.- IL, g Q c ie 9 '� F CL Z W a f IX H �m Q r2 v G7 O U v :: W F v Q m '9 p 0 U v :: a9i i' t.V E O O U J 'O :: W J Q W a a W— a z z_Q a W �rE v d d '� „N, D W 0 N 0 d Q. f/lU O o. U) NyJ VLK Q i erE Q E JrE ZEE ss o W�E(om 4 Q co E IL n O L) O NfAU O p W W 6 UU 0 U =tnU o p JfnU «O O 0 FHU 0 W Z yV7 :� o U p Z W as (O coo J z > m m tQ7i=ia 3k1 5 -I (ONSTRUC ION, INC. Glendora Beverly Hills San Clemente La Quinta Las Vegas qa Monthly Executive Status Report City of Lo Quinta Vista Dunes Courtyard Homes Presented to The City of La Quinta: February 1, 2008 For the Month of January, 2008 • No negative community related problems/issues reported. • Applied Common Building exterior color finish. • Completed solar panel installation. • Continued installation of steel, CMU wall, and metal overhangs at unit carports; complete except for Cluster 4. • Continued installation of unit cabinets, in progress to Cluster 9. • Continued unit exterior painting: base coat complete; accent color complete to Cluster 9. • Continued unit interior paint; complete to Cluster 10. • Continued landscape irrigation installation along west side of project. • Continued installation of CMU patio walls; complete to Cluster 11. • Continued Vista Dunes drive concrete placement. • Began installation of driveways and sidewalks; complete to Cluster 11. • Began installation of appliances in C 1 and C2. • Placed pool deck concrete. • Received delivery of landscaping materials. Schedule Performance to Date • Original Completion Date: 9-5-07. • New Completion Date: 3-28-08. • Targeted Occupancy Timeframe: Spring, 2008. Budget Performance to Date Total Awarded Contract Amount 21,400,000 Contingency 2,500,000 Total Available Budget Contract Award Plus Contingency) 23,900,000 Change Orders To Date 10 : 921,021 Contin enc Used To Date: 921,021 Current Cost Commitments (original bid + change orders 22,321,021 Uncommitted Available Budget Remaining 1,578,979 Current Commitments as % of Total Available Budget 93.3% Safety Performance To Date • One lost time accident and worker's compensation claim due to injury occurred 9/07. Upcoming Month's Priorities/Key Activities (February, 2008) • Continue with measures to achieve LEED certification and Fair Housing Act approval • Complete carports CMU patio wall installation at units. • Complete Maintenance and Common Buildings. • Complete cabinet and door/hardware installation in the units. • Complete site landscaping and exterior lighting. • Fill pool. • Install site signage and unit addressing. • Install playground equipment. 3$2 6 _= f�`(ONSTRUCTION, Monthly Executive Status Report City of La Quinta City Hall Expansion Presented to the City of La Quinta: February 5, 2008 For the Month of January, 2008 r � tsliCey A es: • Final inspection for occupancy (Riverside County Fire Marshal) • Commenced all landscape and irrigation • South parking lot commenced, grading, compaction and painting of trellis canopies • FF&E deliveries have commenced WA #4 & #5 • Commenced all flatwork throughout perimeter of expansion • All electrical completed throughout expansion • All fire protection completed and approved by fire marshal bcneaule Performance Project to Date • Onginal 365 day turnover date: November 23, 2007 (Based on 3 week NTP allowance) • Actual building completion date: December 21, 2007 • Updated Site work completion date: February 8, 2008 Pro ect to DeDatetUdBud et warded Contract 8,700,000 enc 1,400,000 OBudPertormance ailable Bud et Cus Contin enc 10,100,000 Orders To Date 1,253,837 enc Used To Da 1,253,837 Cost Commitmehan a orders 9,953,837 mitted Available B 146,163 Current Commitments as % of Total Available Budget 98.5% Safety Performance Project to Date No claims due to injuries or safety violations. Upcoming Month's Priorities/Key Activities (February. 20081 • Added scope of work for all existing interiors (paint and carpet) work will be scheduled after hours • State inspection of elevators • Remaining FF&E deliveries for WA's #4 & #5 • Flatwork and irrigation to be completed • Complete and turnover completed expansion project to client (south parking lot included) 343 CONSTRUCTION, INC. „i.::. , , ...: ° Glendora BevertyHills San Clemente La Quetta Las Vegas Monthly Executive Status Report City of La Quints Museum Expansion Presented to The City of la Quinta: February 5, 2008 For the Month of: January, 2008 Past Monti►'§ High0ghfilfty AdWes (January, 200&)f' • Trenching & installation of dry utilities (IID/verizon/Time warner) has commenced • Completed wrapping, lath, plaster on the exterior of building • Installation of all dry wall completed • Installation of all exterior ceramic the • Commence scratch and coat, prepping for stucco Schedule Performance Projecteo Date • Notice to proceed (Based on approvals from utilities): 6/25/07 • Original Construction Completion Date: 4/25/08 • Projected Construction completion: 4/15/08 • Closeout: 5/15/08 Budget Performance Project to Date Contract Amount $2,500,000 Contingency 200,000 Total Available Budget Contract plus Contingency) 2,700,000 Approved Change Orders To Date 16 149,631 Contingency Used To Date $149,631 Current Cost Commitments foriginal bid + change orders 2,649,631 Uncommitted Available Budget Remaining 50,369 Current Commitments as % of Total Available Budget 98.1 % Safety Performance Project To Date • No lost time or claims due to injuries or safety violations. No on -site accidents to date. Upcoming Month's (February, 2008) Priorities/Key Activities • Installation of fire hydrant & tie in to detector check • Painting of all interior walls and ceiling • Installation of elevator • Commence all irrigation piping for project 3j� 8 DEPARTMENT REPORT: S c&t�v N' XP Q" TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: February 19, 2008 SUBJECT: Community Services Department Report for January 2008 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MARCH 2O08: Mar 1 Tae Kwon Do, La Quinta High School Mar 3 *Mat Pilates Mar 3 *Ageless Action Aerobics Mar 3 Jazzercise Evening, Senior Center Mar 3 Jazzercise Morning, Fitness Center Mar 4 *Adult CPR and Basic First Aid Mar 4 *Tai Chi Advanced Mar 4 *Dog Training Mar 4 *Basic Internet Mar 4 *Hatha Yoga Mar 4 *Basic Computer Mar 4 Zumba, Senior Center Mar 5 *Tap Technique Mar 5 Adobe Photoshop Professional Version, Senior Center Mar 6 Adobe Elements Intermediate Course, Senior Center Mar 6 *E-Mail Mar 6 *Digital Photo Mar 6 Dance/Play/Pretend, La Quinta High School Mar 6 Beginning Ballet, La Quinta High School Mar 7 *Shamrock Dance Mar 7 *Never Cook Again Mar 8 Algodones Excursion Mar 17 Desert Adventure Boot Camp, La Quinta Park Mar 18 *Photo Editing 1 Mar 18 *Word Processing Mar 18 Adobe Elements Basic Course, Senior Center Mar 18 Personal Touch Body Sculpting, Senior Center Mar 20 Nature Depot Wildflower Side, Senior Center Mar 20 *Intermediate/Advanced Social Ballroom Dance & American Latin 3to Mar 20 *Word Processing Level 2 Mar 20 *Mature Driver Training Mar 20 *Tai Chi Everyone Mar 20 *Photo Editing 2 Mar 20 *St. Patrick's Day Luncheon Mar 21 Adult Egg Hunt, Civic Center Campus Mar 22 Annual Egg Hunt, La Quinta Park Mar 22 Nature Depot Hike, Senior Center Mar 24 Ballroom Dancing, Senior Center Mar 25 *Photo Editing 3 Mar 25 *Files & Folders Mar 26 *Fitness & Wellness Day Mar 27 *Photo Editing 4 Mar 27 *Dress w/ Pizzazz Mar 27 *List & Labels Mar 31 *Hooked on Loops Mar 31 Intermediate Computers, Senior Center *Daytime Senior Center class or activity 3� , Community Services Program Report for January 2008 2008 2007 2008 2007 Participants Participants Variance Meetings Meetings Leisure Classes Ballroom Dancing 11 0 11 3 0 Zumba 18 0 18 9 0 Belly Dancing - Beg 12 13 -1 3 2 Adobe Photo Basic 9 7 2 4 3 Computers - Beg 9 9 01 31 2 Microsoft Word 6 9 -3 4 2 Tae Kwon Do 1 4 -3 12 8 Dance, Play, 8 Pretend 6 17 -11 4 6 Totals 721 59 13 42 23 2008 2007 2008 2007 Participants I Participants I Variance Meetings Meetings Special Events Pillars of the Community 65 8011-151 1 1 Totals 651 80 -151 11 1 2008 2007 2008 2007 Participants I Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 130 395 -265 22 21 Fitness Center 634 194 440 22 21 Adult Soccer League * 200 0 200 4 0 Totals 964 589 375 48 42 Recreation Totals 1 1,1011 7281 3731 91 1 66 * Between seasons in 2007. 3ti" Community Services Department Attendance Report for the Month of January 2008 Summary Sheet Program 2008 2007 Variance Sessions Per Month 2008 2007 Leisure Classes 72 106 -34 42 45 Special Events 65 80 -15 1 1 Adult Sports 964 589 375 48 42 Senior Center 1817 1426 391 142 106 Total 2,918 2,201 717 233 194 Senior Services Senior Center 262 305 -43 10 21 Total 262 305 -43 10 21 Sports User Groups La Quinta Park Use AYSO 1200 1400 -200 22 26 La Quinta FC 15 0 15 4 0 Sports Complex LQ Sports & Youth 120 100 20 15 22 Facility/Park Rentals Senior Center (Private Part) 800 650 150 5 4 (Church) 300 300 0 4 4 Library Classroom 750 1000 -250 15 13 Civic Center (Private Party) 50 200 -150 1 2 Park Rentals La Quinta Park 50 100 -50 1 2 Fritz Burns Park 50 0 50 1 0 Total 3,335 3,750 -415 681 73 Total Programs 6,515 6,256 259 311 288 Volunteer Hours Senior Center 1 329 424 -95 Total Volunteer Hours 1 3291 424 -95 343 Monthly Revenue Report for January 2008 Monthly Revenue - Facility Rentals 2008 2007 Variance Library * 1 $ - $ 5,202.50 $ 5,202.50 Senior Center $ 3,832.50 $ 3,772.50 $ 60.00 Parks $ 300.00 $ 460.60 $ (160.00) Sports Fields $ 645.00 $ 132.50 $ 512.50 Monthly Facility Revenue $ 4,777.50 $ 9,567.50 $ 4,790.00) Monthly Revenue Senior Center $ 19,839.00 $ 22,881.00 $ (3,042.00) Community Services $ 13,884.00 $ 13,439.00 $ 445.00 La Quinta Resident Cards $ 2,850.00 $ 4,395.00 $ (1,545.00) Fitness Cards $ 1,075.00 $ 330,00 $ 745.00 Total Revenue $ 37,648.00 $ 41,045.50 $ (3,397.00) Revenue Year to Date Facility Revenue $ 39,860.50 $ 53,644.00 $ (13,783.50) Senior Center $ 55,461.00 $ 53,117.50 $ 2,343.50 Community Services $ 44,360.50 $ 34,564.00 $ 9,796.50 La Quinta Resident Cards $ 13,935.00 $ 22,710.00 $ 8,775.00) Fitness Cards $ 4,235.00 $ 2,085.00 $ 2,150.00 Total Revenue to Date $ 157,852.00 $ 166,120.50 $ (8,268.50) The Library multi -purpose room is no longer rented out effective Sept. 1, 2007; the Senior Center is now proposed to patrons as an alternative rental location. 34� Senior Center Attendance Senior Center Program Report for January 2008 Participation Participation Variance M eetrngs Meetings 2008 2008 2007 Senior Activities ACBL Bridge 504 451 53 5 5 Bridge, Duplicate/Social/Party 434 288 146 12 13 Welcome 2008 Dance 41 0 41 1 0 Investment Club 6 0 6 1 0 Monthly Birthday Party 30 25 51 1 1 Monthly Luncheon 94 87 7 1 1 Movie Time 41 35 6 5 4 Nabisco Putting Contest 43 0 43 1 0 Putting Contest 9 0 9 4 0 Tennis Club 12 0 12 8 0 Walking Club 17 0 17 7 0 Senior Activity Total 1231 886 345 46 24 Senior Leisure Classes Acrylic Painting 12 0 12 2 0 Arts & Crafts (Gourd Project) 8 0 8 1 0 Ballroom Dance 25 24 1 5 4 Bridge Lessons 85 64 21 7 8 Computer Classes 39 50 -11 9 8 Dog Training 11 0 ill 2 0 Dress w/ Pizazz 3 0 3 3 0 Exercise 62 53 9 11 12 Golden Tones 70 47 23 4 3 Hatha Yoga 23 0 23 4 0 Hooked on Loops 10 3 7 3 4 Nutrition Class 4 0 4 1 0 Pilates 22 20 2 7 8 Quilting 32 35 -31 5 4 Sketch & Draw 20 28 -8 4 4 Tai Chi 31 16 15 8 4 Tap Technique 20 0 20 4 0 Ukulele Players 27 0 27 4 0 Watercolor 49 26 23 8 4 Woodcarvers 33 44 -11 4 4 Senior Leisure Classes Total 586 410 176 96 67 TOTAL SENIOR PROGRAMS 1817 1296 521 142 91 Senior Services FIND Food Distribution 198 203 -5 4 4 EMC Health Screening - Memory Screening 3 4 -1 1 1 Laser Center Contour Derm Skin Cancer Screenir 11 0 11 1 0 HICAP 5 5 0 2 2 Legal Consultation 5 6 -1 1 1 Notary Service 3 3 0 2 2 Patti Gnbow Show 5 0 5 1 0 January Seminars 7 9 -2 2 2 Volunteers 25 30 -5 n/a n/a TOTAL SENIOR SERVICES 262 260 7 10 12 SENIOR CENTER TOTAL 2079 15561 5281 152 103 350 2008 _ 2007_ _Variance Volunteer Hours Senior Center _ 329 _ 4244 -95 Volunteer Total: 329 4 -95 � I Revenue Senior Center Revenue $19,839 00 $22,881.00-$3,042.00 Revenue Total $19,839_00 $22,881.00�-$3,042.00 Jan-08, 351 Parks Activities Updates For January 2008 The fence at the Fred Wolff Bear Creek Nature Preserve was completed. The contractor was short on the quantity of material and needed to order eight more horizontal sections. The sections were installed within a week and staff performed a final walk-thru of the project. Staff met with the builders of the Centre Point Park to perform a final walk- thru. The City took over the operations of the park as of January I". The developers did not use overseeded sod for the park. Therefore, the City's park landscape contractor overseeded the park this month. Many residents are already enjoying the off -leash dog areas at the park. A dedication for the park is being organized by the Community Services Department. New dog bag dispensers have been installed in the dog park at the Centre Point Park. Each of the two off -leash dog areas has its' own dispenser located next to the trash cans. These are the same dispensers that are used throughout the City's facilities. The landscape contractors installed new planters at the entrances of the Civic Center Campus by the Library and Senior Center. The original planters were damaged by vandals last summer. The replacement of the planters was delayed until the entrance by City Hall could be accessible so the contractors could replace those planters as well to keep the entrance points uniform in appearance. 3(5? DEPARTMENT REPORT: S-A T4'yl 4 4 Q" TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Directo� . DATE: February 19, 2008 SUBJECT: Art in Public Places Strategic Plan 2007-2008 The Art in Public Places Strategic Plan is an administrative report that will be used to provide information and general direction regarding the Art in Public Places Program. This plan has been developed in cooperation with other agencies including the La Quinta Arts Festival Foundation. The Community Services Commission unanimously approved this plan as a guideline. The Community Services staff welcomes any comments or questions you may have regarding this plan. 353 Purpose of the Program Closely following state guidelines, the Art in Public Places (APP) program was established in 1990 by the La Quinta City Council. The City Council has a strong commitment to balance development with cultural and artistic enhancements. In a recent community survey, cultural arts ranked in the top 5 elements valued among city residents. Public art is one method of ensuring the visual experience of La Quinta is rich with cultural, environmental, and artistic beauty. The purpose of the strategic plan is to provide direction for the following: • Review the inventory of all art pieces including the APP, Civic Center Art Purchases, art donations, and art on loan to the City. • Examine maintenance levels and address preventative and ongoing maintenance needs for public art. • Address the diversity of art and artists with the APP program. • Address the potential for future public art locations and recommend new art placement. • Identify ideas for the enhancement of art on a temporary and permanent basis. • Seek public input regarding suggestions and improvements to the APP program from a variety of stakeholders including the Community Services Commission, La Quinta Arts Foundation, local artists, developers, and residents. • Seek new ways to promote the APP program to residents and visitors. Art in Public Places (APP) The City has spent over $2 million to purchase art. The City has over 30 pieces located in public facilities, near commercial and residential developments. Current Inventory: "The Don" 355 3 Artist Title Type of Art Location Andre Blanche Historical Mural Mural Museum Patricia Borum Andalusian Rider & Horse Bronze Sculpture Andalusia Boss Graphics Mascot Mural Mural La Quinta High School Aedywn Darroll Walk Through Rainbow Sculpture Fritz Burns Park Alber De Matteis Dances with Landscape In-between Earth and Sky Gateway to the Desert Mosaics Spray Towers Gates Fritz Burns Park Fritz Burns Park Fritz Burns Park Louis De Martino Oasis 111 Sun and Moonbeam Bronze Sculpture Bronze Sculpture Hwy. 111 & Washington Civic Center Campus Felicia Cahuilla Family Bronze Sculpture Point Happy Art Fernandez Bus Stop Shelters Bus Shelter Panels Various Bus Stops Hwy 111 Jeffery Fowler / Eric Thorson Eagles Bronze Sculpture Lowe's Marcia Gibbons Desert Scene Mosaic Mural La Quinta Car Wash Terri Hayes Bear Creek Fish Trap Sculpture Madero/Tecate Rest Stop Roger Hopkins Desert Dolmen Stone Sculpture Washington/Lake La Quinta John Kennedy Solitude Bronze Sculpture Senior Center Peter Ladochy Native American Themes Mosaics Civic Center Campus Mark Leichliter Dedication, Courage, Honor Stone Sculpture Civic Center Campus Ray Lopez Monuments Entrance Monuments Washington/Hwy 111 Jefferson/Hwy. 111 Ray Lopez / Manuel Mendoza Fountain Fountain La Quinta Court Marvin Investments Village Bell Mission Bell Old Town La Quinta Juan & Patricia Navarette Bridge Railings Bridge Railings Metal Sculpture Bronze Sculpture Washington Street Jefferson Street Bridge Susan Smith Historic La Quinta Mural Senior Center David Spellerberg Freedom and Romance Bronze Sculptures Griffin Ranch Sandy Swan Bronze Relief Map Animal Tracks Bronze Relief Map Bronze Sculpture Animal Tracks Map Civic Center Campus Civic Center Campus Cove Bruce Thomas Air Motion Fiberglass Sculpture Navarro Roundabout Peter Urbon Obelisks City Street Markers Ric Vigallon Arch Sculpture Sculpture Fritz Burns Park Bill Ware The Don Acknowledgment Areas Horses Running Free Enjoy the Ride Bus Stop Metal Sculpture Bronze Sculpture Aluminum Sculpture Sculpture/Panels Rancho La Quinta Civic Center Campus Desert Club/Tampico LQ Library 356 M Civic Center Art Purchases: The City of La Quinta has been a tremendous supporter of the La Quinta Arts Festival since its inception in 1988. The La Quinta Arts Festival is considered an event that strengthens the City's cultural and artistic heritage and as such the City contributes annually to sponsor the event and provide both Civic Center Campus and adjacent facilities. The City also purchases art pieces to place in public facilities. The City buildings are filled with art from all over the world that exemplifies the high quality of art work available at this nationally recognized Art Festival. Art pieces are currently located in City Hall, the Senior Center, and the Library. "Garden of Anazasi" Artist Title Type of Art Location Cathra-Anne Barker Altered States/ Cirque Vases City Hall H. Andre Blanche Desert Escape Painting City Hall Joanne Casey Mountain View Fiber Art LQ Library Dan Cautrell Agreement #2, Parable #2, Parable #12, Attitudes of Displace Prints City Hall Mario Cespedes Beginning the Day Profile of Indian Woman Paintings City Hall Zeny Cieslikowski Bouganvilla, Door & Lamp, La Quinta View Photographs City Hall James Danis Bird, Doorway, Heavenly Council Photographs City Hall Dave Davis Cut from the Same Stone Baskets City Hall Marilyn Endres Czechoslovakian bead bowl Segmented wood vessels LQ Library Robert Ferguson La Quinta Bell Tower Oil Painting LQ Library Terry Ferguson/Babu Our Family of Six Bronze Sculpture City Manager's Office Susan Fox Blue Iris, Night Blooming Cereus, Magnolia V Painting City Hall Gudman/Slaughter Studio The Couple Sculpture City Hall Courtyard Russell Jacques Rather Deco Sculpture City Hall Snake Jagger Thunderbolt Painting City Hall Brian Keller The Approach Painting City Hall Mark Kerckhoff Desert Canyon Wash Painting City Hall Dennis Kohn Mario's Kitchen Photo Collage City Hall 357 5 Ann Le Rose Stone to Stone Bronze Sculpture La Quinta Park Laurent Martr6s Zen Yucca Photography LQ Library Kurt McCracken The Deco Lady Vessel City Hall Toby Mercer Opening Up Matboard Design City Hall Judith Moore -Knapp Cactus Flowers Painting City Hall Dexter Mugford Garden of Anazasi Sculpture City Hall Leo Posillico Family Portrait Serigraph City Hall Steve Reiman Lizards Wilderness Totem Sculptures City Hall John Matthew Richen Eagle Mystic Flight Sculpture City Hall Bill Roach CA Quail with Desert Plants Painting City Hall Robert Rohm Sedona Sunset / Chamise in Bloom Painting City Hall Joseph Salamon Quiet La Quintal Desert Watch Painting City Hall Marilyn Salamon Chumash Cave Mirage Batik City Hall Jon Seeman Balancing Forms Sculpture City Hall Courtyard Lori Slater Dune Flowers Painting City Hall Ric Vigallon Mountain Lion, Palm Trees, Road runner, coyote 4 metal art pieces LQ Library John Weidenhammer Untitled Painting City Hall Yachiyo Lavender Art in the Valley Teal Blue Mist in the Valley Watercolor Paintings LQ Library "Eagle Mystic Flight" 358 Donations The City has several art pieces that have been donated or partially funded by groups within the City. "The Spirit of La Quinta" located at the Civic Center entrance was donated in part by the La Quinta Rotary Club in 2002. This art piece created by John Kennedy has become an area that acknowledges the "Pillars of the Community," a program established by the City which honors those individuals that have made significant contributions to the City. The Friends of the Senior Center also contributed to public art by commissioning a historic mural painted on the stage at the Senior Center. The Library has a lithograph donated in honor of Claire Pyle, a reading specialist, titled "Napping in the Masai" by Doni Kendig. Art Acquisition The Public Process The majority of the public art pieces that are located on city owned properties have been acquired through a competitive selection process. A request for proposals is distributed through public art resources to reach artists. The proposals and renderings are then provided to the Community Services Commission which reviews the proposals and interviews the artists. The Community Services Commission makes a recommendation for an artist(s) to be sent to the City Council for consideration and approval. If approved, the artist(s) is then placed under contract with the City to create the art piece. "Library Bus Stop" Projects acquired through this public process are the artistic panels in the custom bus stops along Highway 111; the bridge railings on Washington Street, Eisenhower Drive, and Jefferson Street; and the newly created Library bus stop on Calle Tampico adjacent to the Library.. Projects are on display in Fritz Burns Park, La Quinta Park, the Cove Oasis, City Hall, Civic Center Campus, Senior Center, and the Library. Providing public art through the City affords residents and tourists the opportunity to view the artwork along the City's major corridors. 359 VA Art in Public Places in partnership with "Mural at La Quints Car Wash" Local developers have the opportunity to integrate public art into or adjacent to their residential or commercial projects. Since the inception of the program developers have worked with the City to integrate placement of public art in public right-of-ways for the public to view and enjoy. In this process the developer works in conjunction with the City to bring forth an artist that would complement the new development. The developer then could request fee credits to purchase the APP or the APP program could fund the artwork up to the cost of the fees paid by the developer. Either way this allows public art to be placed throughout the community and add artistic elements to new development. Art acquired through a partnership with developer include the Don at Rancho La Quinta; Running Free at Embassy Suites Hotel; Desert Dolman at Amore Restaurant; Desert Mural at the La Quinta Car Wash; Cahuilla Family at Point Happy Shopping Center; Fountains at La Quinta Court adjacent to LG's restaurant; Eagles at Lowes (formerly Eagle Hardware); Gem of the Desert at Washington Street and Highway 111; Mission Bell in Old Town Tower; Freedom and Romance at Griffin Ranch; and the Andalusian Rider and Horse at Andalusia. Preventative Maintenance and Upkeep The City has established a preventative maintenance program that addresses the maintenance of public art. At the time art is accepted by the City, artists are to provide the City with directions for the appropriate ongoing maintenance for each piece. If repairs are needed, the City will coordinate and communicate with the artist to repair the piece. Each year the staff should evaluate the public art and establish priorities for repair. The ongoing maintenance is part of the annual budget and planned for as the collection expands. Several pieces on commercial and residential properties are the responsibility of the developer. If the City notices that pieces are not being properly maintained, staff will notify the developer to address the issue. The preventative maintenance program includes the following elements: 389 N • Examine each piece of art on a regular basis and provide staff with an evaluation and photographs of each piece indicating needed maintenance or repair. • Review the suggested care by the artist and provide the needed preventative maintenance (Waxing bronzes, grouting and resealing tiles, cleaning stains, etc.). • Remove graffiti from art as quickly and carefully as possible without damage to the art. • Prioritize and list needed repairs to be completed in a timely basis. Check lighting and the adjacent materials surrounding the art piece to assure that nothing is affecting the quality of the art. Sprinklers and fountains should be checked to make sure that water is not spraying the art unless it is designed to do so. Bases and areas around the art work should be kept in good condition and not be allowed to deteriorate. Funding the Program The APP program is funded through development fees paid to the City for residential and commercial development. Municipal code 2.65.090 was approved by City Council requiring all projects valued over $200,000 pay '/2 of one percent of the value of the development. In lieu of paying the development fee, applicants may also acquire and install art on or near the project site. As a guide, the cost of such artwork should approximate the fee that would be paid by the applicant. The applicant can then receive a fee credit or art in public places funding for the cost of the art work. Recommendations The locations of public art are generally dispersed throughout the City. Many pieces are located at the Civic Center Campus and public facilities. There are also a number of art pieces in north La Quinta along Highway 111 and major corridors such as Jefferson Street and Washington Street with the use of the bus stops, art projects adjacent to private developments, and bridge railings. • SilverRock Resort with the new golf course clubhouse and upcoming boutique hotel and resort hotel will also provide opportunities for public art. This 525-acre site will host two high end public golf courses and several hotel sites that will bring tourists to the City. This development provides a beautiful landscape that could be enhanced with public art. The SilverRock Clubhouse and SilverRock Resort should be considered for the addition of public art. • The La Quinta Museum, currently under construction and opening this spring, will be a good location for future public art projects. A historical mural is underway for the La Quinta Museum by artist Andre Blanche. The completion of this work will provide an opportunity for citizens to "watch" their public art in progress. This 10,000 square 361 E foot space will provide opportunities for community events and exhibits. The La Quinta Museum should be considered for the addition of public art. • Once the La Quinta Museum is open, there is space for additional temporary public art on display and traveling exhibits. The City may want to consider a more active approach have art displays as a regular activity in the appropriate spaces at the museum. The exhibit halls and classrooms could serve to provide space for this to occur. • Update the records collection regarding the current and future art pieces in the APP program and Civic Center Art Purchase files. Obtain complete information about the artist and the artwork, certificates of authenticity, photos, and recommended maintenance should be kept in the files. Staff is encouraged to spend time to update the existing files and improve the information for new artists as works are purchased or completed by developers and the City. • An "Artist Registry" should be developed that includes a variety of artists and mediums for the City to use and to developers. This information should be available at the Community Services counter and on the website for use. • The City should consider increased involvement from the art community utilizing the La Quinta Arts Foundation and other local and regional resources to assist the Community Services Department and provide support to the staff in the operation and maintenance of the program. A non-profit such as the La Quinta Arts Foundation may consider this as part of an agreement in conjunction with the La Quinta Arts Foundation Festival with the City. Independent art consultants could also be on contract to provide this service. • Number the Art in Public Places and place placards for citizens to know that it is a publicly funded project. • Occasional Art in Public Places tours for citizens would help improve public awareness. City of Palm Desert is a good resource to establish this service. Provide residents and interested tourists the art maps. 362 10 LA QUINTA A YWI Enhance Monuments :I-, Cghu"la family @ HappyPolint I., Oasis I I Gem of thiDesert 4.1 OqsartSiclme @ La Quints Cartlll LA quintamigh schoolrjmsicgtluura Eagliesi @ Amours Rostaygept '19'" 00bina ul a "41, grtdJel 11 , 1W, 1 r Drive, Arouze Reliefmap; ericanTheme dsaics; RatharAnknalTrackv LaQuinta , v � I talln Ranges. 1.621.,.P .�'--tourvqejarid Honor; . itinviruthloonbesun -!SonjorCentar- Solitude 1; Histo" LA 11RunnimlFree @ Embassy.Sultis 114, Fritz Burns Park: itl� Pqrmoraintotmation regarding Art In Public Places Pleisse contact the Community Service Department -160.777.7090 or the City Website wwwla-quin'Wo'�%, MilZI es The Art in Public Places map will be updated to reflect new art pieces once printed. 363 11 DEPARTMENT REPORT: S'B WIA TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Directo� DATE: February 19, 2008 SUBJECT: La Quinta Museum Operation Plan The La Quinta Museum Operation Plan is an administrative report that will be used to provide general guidance to the staff for the operation and management of the facility. The plan is based on guidelines established by The American Association of Museums, The National Park Services, The National Historic Preservation Act, as well as current industry reports. The Operation Plan addresses issues common to museum operations and sets standards which will guide future decision making regarding facilities usage, collection management, staffing roles, marketing, and operation assessments. The Community Services staff welcomes .any comments or questions you may have regarding this plan. 36'1 = o-7 �r�mmmmuari �`rirmm�inu LA QUINTA MUSEUM OPERATION PLAN 365 Page 1 of 8 366 1. Mission Statement. The mission of the La Quinta Museum is to collect, preserve, and interpret the cultural and natural history of La Quinta. 2. Purpose of Program. The principle goal is to assemble authentic historic objects for preservation so that they may be shared with the public in perpetuity. The Museum is a space for researching, collecting, and participating in cultural activities. Effective planning recognizes historic significance and takes steps to see that it is made available to future generations. a. Research. The museum should be thought of as an educational institution, and thus as a center for learning. The galleries provide revolving learning opportunities. Docents and instructors will provide informal education programs. Most of the collection will be available for the public to research per the discretion of the Museum Manager. b. Preserve. Collection stewardship means managing the collection in perpetuity. The archives should be maintained according to professionally established best practices, including maintaining suitable cleanliness and climate control, implementing archival materials in the storage faculties and securing the building. c. Provide cultural space. As part of the mission to interpret cultural history and enrich understanding, the museum will provide a space for living history to the community. The space, in particular the classroom, will be used for educational programming, such as lectures and learning experiences for families. The meeting room will also be used for education programming, and it has been built with a kitchen and audio visual system in order to meet a broad spectrum of public needs. In addition to historical programming topics including dance, music, art, film, poetry, and dramatic performances can be arranged for this room. Furthermore, the meeting room, like areas in the Library and Senior Center, may be available for rent. The rental rates will be coordinated through the Community Services Department and approved by City Council. 3. Building Operations a. Security. Building security is important to operations. Several levels of monitoring should be established, including the following: i. The entrances and windows, galleries, and gift shop should be monitored and recorded. A video surveillance system, which includes multiple cameras, a video recorder, and monitors, is being installed. A monitor will be installed in the offices. Page 2`ol 8 367 ii. Secure the museum store by keying it differently from other sections of the Museum. iii. Keys to the front door are different from those to the gift shop and archive, and records should be kept of who has access to the areas. iv. The galleries will be monitored. Staff or volunteers need to make sure that public spaces are being used safely. Safety in the galleries is not only beneficial to visitors and the Museum's collection, but also is crucial to obtaining loans and traveling exhibits. v. Keys and access codes should be changed at regular intervals or as needs arise. b. Risk Management i. Visitors, volunteers, and staff. The policy of the Museum will be consistent with that of the City regarding the safety of visitors, volunteers, and staff. The Museum must take care that its volunteers are aware of the City's policies, and should undergo an orientation similar to that of City employees. ii. Collection. Risks to the collection include incorrect temperature, incorrect relative humidity, fire, water, physical forces, pollutants, light/radiation, custodial neglect, pests, and criminals. Temperature control is built into the building and will be set according to archival standards for natural history collections. Temperature and relative humidity in the archive will be regulated automatically and monitored daily. Professional standards suggest the effectiveness of the climate control be assessed, and if needed recalibrated, annually. Consideration of fire and water damage will be given to shelving and storage. As budget allows, objects should be enclosed so that smoke or sprinkler damage is minimized. Objects more impervious to damage can be stored higher in the room whereas fragile items should be between 2 and 4 feet, where flooding, smoke, humidity, and sprinkler damage would be the least damaging. The risk of physical damage to the collection will be controlled by limiting access to the archives and requiring delicate handling of archived materials. Specific guidelines for handling materials will be available in the Museum's reference materials. Trained staff should supervise all handling and transporting of objects. Visitors to the archive will be given an orientation on the policy. Page 3 of 8 3 il Preventative maintenance will be practices to protect the collection from pollution. The archives will be sealed off as much as possible and buffered from outside elements. Conditions will be monitored by staff and contracted partners, such as air-conditioning and landscapers, and assessments of risks evaluated as needed. The risk of ultraviolet damage will be controlled by keeping direct sunlight away from the collection, filtering lighting systems, and limiting exposure. Windows will be covered during daylight except when visitors are present. Lighting system should take UV impact into consideration and be filtered if possible. Exhibit cases maybe coated with UV filters if lighting filters are inadequate. The lighting in display areas should be monitored weekly so that the impact on sensitive objects can be assessed on a case by case basis. In order to avoid custodial neglect, the staff should have a regular schedule of monitoring risks and evaluating the collections management procedures. A collection report should be written at least once a year. Keeping abreast of archival practices is important and time and budget should be put aside for professional development and membership to archival associations. Pest infestations can be prevented by controlling entry to the archives and Museum, keeping areas clean and free of food, and marinating a dry, cool environment. Materials which may house pests should be quarantined away from the main collection to be treated and cleaned before entering storage. c. Staffing. Staff and volunteers are representatives of the Museum to the public and should be trained similarly in city policy, museum policy, and made aware of the ethical and safety policies of the site. The Museum is open from 10:00 a.m. to 4:00 p.m. Wednesday through Saturday, and 1:00 p.m. to 4:00 p.m. on Sundays. Staff will be present during operating hours. 4. Collection Management a. Acquisition policy. The goal of the collection is to directly serve the mission. The purpose is not to become a repository for objects made obsolete, but rather to cultivate a useful trail of objects that connects La Quinta's present to its past. (Administrative tools, interchangeable hardware, and other equipment lacking in significance to the mission are not considered part of the collection). The La Quinta Historical Society (LQHS) will be under agreement with the City to act as the agent to accept items into their collection. The La Quinta Museum will provide public display archival, curatorial and storage for pieces owned by the LQHS. Accession and deaccession of the collection will be the responsibility of the LQHS. Page 4 of,8 363 i. Purchases. Purchases will comply with City procurement policy. ii. Gifts. Whereas the generosity of the community is always appreciated, all gifts can not be accepted. The City's donation policy will be used to approve or reject gifts. Proposed gifts should be reviewed and recommendations made to the City Council. In the event that the proposed gift does not serve the mission, does not further the collection goals of the Museum, or can not be adequately cared for, the gift should not be recommended. Gifts should be unrestricted so that donors relinquish control when titles are transferred to the LQHS or the City. The Museum may refer potential donors to appraisers as long as it can do so with impartiality. Employees should not assume the liable of ascertaining monetary value. iii. Field collection. The Museum may undertake collecting from the field or receive cultural artifacts for the City. All practices should be held to the highest ethical standards, including the Native American Grave Repatriation Act (25 U.S.C. 3001). iv. Conversion of unclaimed loans. Unclaimed loans may be added to the collection per the terms of loan agreements. b. Collection goals and guidelines. The goal of the collection is to acquire historic, cultural and quality materials significant to the City. c. Documentation and care. The collection records will describe, define custody, and record transactions involving objects in the collection. Records should include: loan agreements, receipts, gift agreements, proofs of purchase, condition reports, copyright licenses, IRS forms, and a master log that identifies each object and links it to its catalog number. d. Loaning and borrowing. Loans are a mainstay for museum exhibitions and the Museum will be both a borrowing and lending institution. Loans can include entire traveling exhibits, objects borrowed for exhibit, objects for study, promised gifts, and long-term loans. The suitability of promised gifts should be evaluated similarly to a potential gift. Unsolicited loans should be returned to the sender at their expense. Loan requests should detail the purpose of the loan, the location(s) of the object(s), and the duration of the loan, and the terms for payment. Generally it is the borrower's responsibility to pay for loan expenses, which include packaging, shipping, and insurance. A preliminary cost acknowledgement should be given to the proposed borrowers before staff drafts a loan Page 5 of,$ 379 agreement. Requests should be submitted and evaluated in a timely way, with adequate time for both parties to review the terms and loan objects. Outgoing loan requests should be received forty-five (45) days or more before the proposed shipment date and are subject to the Museum Manager's approval. Factors to be considered for loans are the eligibility of the borrowing agency, the suitability of the loan object for travel, the risks of the proposed use of the object by the borrowing institution, and the associated impact of the required labor and invested capital. Condition reports should be prepared immediately before sending and immediately upon receipt. Condition reports should include recent images of the object, notes on damage to the object (including accoutrements like bases, frames, mounting hard wear, etc.), and the dated signature of the report -maker. Items should be traced on both ends of shipping. e. Ethics. The Museum and its collection are intended to serve the public and future generation and should be stewarded independently from private interests. f. Removing items from the collection. Occasionally things in the collection may need to be removed. This can mean donating to another educational institution, returning it to its donor, putting it in the care of an educational or research program, repatriating (per NAGPRA), exchanging with other institutions, physical destruction, and private sale. The process should be well -documented and mindfully justified. Some reasons to consider removing items from the collections are that they do not serve the mission, they require care beyond the means of the Museum, they are found to be inauthentic, they were acquired illegally or unethically, they are the triplicate of other objects in the collection, they are subject to legislation, they are made of hazardous material, they have deteriorated beyond usefulness, or the restrictions of the donor's conditions are beyond the Museum's resources. Sale or transfer of collection items between the Museum and staff, volunteers, and city employees is prohibited. If items are sold the profits should solely benefit the maintenance and development of the collection. 5. Exhibit Development a. Gallery rotations. In order to attract repeat visits and reduce the exposure on collection objects the galleries will be rotated. Partnering opportunities should be established with reputable agencies whose missions complement the Museum's, such as the La Quinta Arts Foundation and Agua Caliente Page 6 of q 311 Cultural Museum. It is intended that one gallery will be designated for regular rotations with partnering institutions. Two exhibitions will be scheduled for the rotating gallery per year. b. Traveling exhibit. Traveling exhibits should be part of the annual program. Thematically shows should align with the mission and be of interest to the general public. Special costs associated with traveling exhibits include the rental for the exhibit, shipping, installation, marketing, and insurance. In order to offset this cost, an entrance fee may be charged specifically for traveling exhibit galleries. 6. Public Presence/Marketing. It is important to keep the wide range of programming — exhibits, lectures, family events, films, etc. - in the public eye. Some marketing can come at little to no cost, including the city website, press interviews, and online listings, but a budget for advertising in print should be established. The Museum should cultivate community partners that will support the mission and drive admissions. Other municipal locations should have links to the Museum on their website and put out pamphlets and print materials. Other local groups that should be approached include hotels, museums, and galleries. Promotional materials should also be made available at local cultural events throughout the Coachella Valley. 7. Revenue a. Programming. Special programs such as educational activities, performances, or film screenings may have admission fees. Revenue will also be generated from the aforementioned rental fees (Section 2.c.) that will be approved by City Council. b. Gift shop. The gift shop will feature souvenirs and collectables related to the Museum and the City. Books, posters, educational toys, artisan crafts, and local goods will be included in the inventory. c. Point of sale. A point of sale system will be installed and used to track inventory and record sales. This tracking system will be used to gauge spending trends and guide changes in inventory. d. La Quinta Historical Society. The Museum looks to the LQHS for volunteers and fund raising support. Staff will work with the LQHS to set up educational events and assist with the operation through providing volunteers and docents at the museum. Both entities will share roles in funding speaking engagements and hosting special events. Page 7 of a 3s? e. Grants. The Museum should stay abreast of funding opportunities and make all effort to garner support. The Museum staff will work with the fund raising members of the LQHS to secure funds for projects. 8. Preparation for the opening a. Consultant staffing. Consultants will be contracted per the needs of programming. There will be intermittent need for educators, contractors, artists, performers, and special event staff. In preparation for the reopening, consultants will be hired to co -develop the education programs, to design and fabricate exhibit hardware (cases, mounts, etc.) for the galleries, to develop a graphic design style for the Museum and design print work, and to cook for the opening. 9. Assessment a. Accreditation. It should be the goal of the Museum to be accredited by the American Association of Museums. The evaluation process can begin one year after opening. b. Public response. The success of the programming is reflected by public interest. The attendance to exhibits and events should be tracked and used as a guideline for planning. Monthly reports like those currently in the Community Services Department will be provided on attendance, programs, volunteers, and revenues. c. LQHS. The members of the LQHS should be given the opportunity to give feedback to the Museum. Page 8of8 3�`J DEPARTMENT REPORT: MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: John Falconer, Finance Director DATE: February 12, 2008 �7 SUBJECT: Department Report - Capital Assets Policy Attached please find the capital assets policy that was recommended by our auditors. Thank you. JM F:vlo 37'i CAPITAL ASSETS POLICY Overview The City of La Quinta will maintain a capital asset management system that will meet external financial reporting requirements and the needs of the City in line with these policies. Capital assets are recorded as expenditures in governmental funds at the time the assets are received and the liability is incurred. These assets will be capitalized at cost in the government wide financial statements. Per GASB 34: Capital Assets are defined as land, improvements to land, easements, buildings, building improvements, vehicles, machinery, equipments, infrastructure, and all other tangible or intangible assets that are used in operations and that have initial useful lives extending beyond a single reporting period. Infrastructure Assets are defined as long-lived capital assets that normally are stationary in nature and normally can be preserved for a significantly greater number of years than most capital assets. Examples include roads, bridges, drainage system, water and sewer systems and lighting systems. Capitalization In general, all capital assets, including land, buildings, vehicles, infrastructure, machinery and equipment with an original cost of $5,000 or more an expected useful life of three years or more, will be subject to accounting and reporting. All costs with the purchase or construction should be considered, including ancillary costs such as freight and transportation charges, site preparation expenditures, professional fees, and legal claims directly attributable to asset acquisition. Specific capitalization requirement are described below: • The capitalization threshold is applied to individual units of capital assets. For example, ten desks purchased through a single purchase order, each costing $1,000, will not qualify for'capitalization even though the total ($10,000) exceeds the threshold of $5,000. 37j For purposes of capitalization, the threshold will generally not be applied to components of capital assets. For example, a keyboard, monitor and central processing units, purchased as components of a computer system, will not be evaluated individually against the capitalization threshold. The entire computer system will be treated as a single fixed asset provided the entire system meets the $5,000 threshold. • Repairs to existing capital assets will not be subject to capitalization unless it extends the useful life of the asset. In this case, it represents an improvement and is subject to the requirements described below: • Improvements to existing capital assets will be presumed (by definition) to extend the useful life of the related fixed asset, and, therefore, will be subject to capitalization only if the cost of the improvement meets the $5,000 threshold. • Capital projects will be categorized as Construction in Progress until the project is substantially complete, accepted and placed into service. At that point the costs will be capitalized into the appropriate asset classification. Acquisition of Capital Assets Capital assets may be acquired through direct purchase, construction, eminent domain, tax foreclosures, donations and gifts. When a capital asset is acquired, the funding source will be identified in the appropriate fund. Additionally the fund type will be identified as well as the specific fund. Measuring the Cost and/or Value Capital assets are recorded at their historical cost, which is the original cost of the asset. Contributed capital will be valued at the fair market value at the time of donation. Costs include purchase price (less discounts) and any other reasonable and necessary costs incurred to place the asset in its intended location and prepare it for service. Depreciation The City will record depreciation expense on all capital assets, except for land. The City will use straight-line depreciation using the half -year convention. Depreciation will be calculated for half a year in year of acquisition and the year of disposition. Depreciation will be calculated over the useful life of the asset. 3763 Recommended Lives The City has established recommended useful lives for capital assets Asset Class Useful Life Buildings and Improvements 10 — 30 years Equipment and Furniture 3 — 20 years Vehicles 5 — 10 years Infrastructure 10 — 50 years Software 5 — 10 years Physical Inventories The City performs a physical inventory of movable capital assets annually. In general, inventory control is applied only to movable capital assets and not to land, buildings, or other immovable capital assets. Disposal Twice yearly a list of surplus, damaged or inoperative equipment is compiled and sent for approval to the City Council. The list is distributed to the departments within the City for transfers. The remaining list is published in the paper for bids. All bids are compiled by the City Clerk. Any equipment not sold is then disposed in accordance with the Municipal Code. 377 Department Report: / CFnf OF TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directo PqI DATE: February 19, 2008 SUBJECT: Department Report for the Month of January 2008 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of January. 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L .� C � N ] a)p .61 O Y Y� Y d� U% .� Y i N N N Ul O Y N O � C Y 0 N a V U /o (n O a 0 O O .0 U O O O O O. m O� Z O g m m m m m m m n OD n n O O O O m m m i m 0 0 0 0 o 0 0 0 O O O O O O O N O O CO O O O LO N u; co vi <o o co n -t n N CV) � � CV) It+Nir N 00 � H) +n tp +? m to N N m O N fOj H N C .y YCJ w C co V Q9�mOmF�NYCnOa)Vm~Lm�mH0NY.r1��,nO0 a 0 a a 1 NO��<Y:QOO�nY"*9nONc�nO3TN.Od'I Or Moa)co° 0 > a)ai m H HUNOOc/�}I c 6a)0 _ E rnn c ai M �. aYp�mMOOn�YWQna> F- ON p �UH m COoUm o y�2 O O CDT OO 0 con06 toN O O � nQp��Qp��OiQ—�lnOcm C O3C7Nvc0NCI M CO N C UmUa?U om_0 QU "ON O) Q1O Ol O) (D 0T'0-00'00 O > . CCOCN p o p U p :3 aZ O OOcoO LoO I to m m mH F H n co O N N O O 1 O O O 10 O m f •U�CCy� Ymv�-mac MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: January, 2008 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 4 Men 2 Men 1 Man Total 1000 Policing/Inspection 43 127 0 6 176 1001 Pot Hole -Repair/Patching 19 5 0 0 24 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 8 0 0 8 1004 Pavement Marking/Striping 0 51 0 2 7 1005 Curb Painting 0 12 0 11 13 1006 Other Traffic Controls 0 20 0 31 23 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 4 0 0 0 4 1009 Street Sign Install (New) 0 6 0 0 6 1010 Street Sign Repair/Maint 100 33 0 2 135 1011 Debris Removal 28 48 0 8 84 1012 Right of Way Maint. 19 50 90 1 160 1021 CLEAN Catch Basin Inlet/Outlet 6 0 0 0 6 1022 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 0 61 0 9 70 1024 Gutter/Median Sand Removal 0 4 0 0 4 1025 Street Sweeping (Machine) 150 0 0 0 150 1026 Street Sweeping (Hand) 3 0 1 4 1027 Sidewalk/Bike Path Cleaning 0 0 0 12 1028 Dust Control 0 0 0 0 1029 Flood Control 31 18 ]60 5 66 1031 Parks/Retention Basinslnspection/Clean- 3 12 3 78 1041 Irrig/ Weeding, Shrubs & Tree Trimming 15 23 2 1221051 Landscape/Irrigation Contract Managemen 0 0 13 57 1052 Lighting/Electrical Contract Management 0 0 0 12 12 1061 Small Tools Repair/Maint 0 0 0 01 0 1062 Equipment Repair/Maint. 0 6 0 01 6 1063 Vehicle Repair Maint. 19 11 0 0 30 1081 Trash/Litter/Recycable Removal 0 6 0 0 6 1082 Vandalism Repairs 0 0 0 0 0 1083 Graffiti Removal 229 118 22 7 376 1084 Maint. Yard Building Maint. 7 10 0 0 17 1085 Seminars/Training 0 4 0 0 4 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 143 42 0 0 185 1088 Meeting 0 30 8 26 64 1089 1 Office (Phone, paperwork, reports, Misc.) 21 34 6 41 102 SUBTOTAL 840 693 336 142 2011 1091 Over Time 32 29 33 0 94 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 40 11 0 10 61 1096 Vacation 0 0 16 24 40 1097 Holiday 120 96 48 24 288 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement 0 0 0 0 0 SUBTOTAL 192 1361 971 58 483 TOTAL HOURS 1032 8291 4331 2001 2494 TOTAL MILES 4503 50041 14601 3401 11307 388 Department Report: LA UNTA P@,LICL Served by the Piverside Courts Sherirs Department Police Department Monthly Report January -- 2008 Prepared for 3° La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Rodney Vigue Chief of Police (Number in parenthesis denotes number of calls for service that day.) 01/O1 Tuesday (89) 0030 hours - Deputy Frederick responded to the 52200 block of Avenida Martinez regarding a disturbance. Jose Galvan was arrested for a domestic violence felony warrant and booked into the Indio Jail. 0100 hours — Deputies Stockham and Illera responded to the 7971000 block of Mira Flores regarding a domestic disturbance. Cindy Schroeder told deputies she was physically assaulted by her ex -boyfriend, William Mullins. Mullins was transported to the Indio Jail and booked for felony domestic violence and criminal threats. 0230 hours - Deputy Frederick responded the Beer Hunter regarding an intoxicated subject urinating in the parking lot. Thomas Fanning was arrested for DUI and booked into the Indio Jail. 0830 hours — Deputy Taylor conducted a pedestrian check at Avenida Villa and Calle Chillon. He arrested Luis Hall for an outstanding felony warrant. Hall was transported and booked into the Indio Jail. 1144 hours — Deputy Taylor conducted a vehicle stop at Avenida Montezuma and Avenida Madero. David Dominquez was found to be in possession of marijuana. Dominquez was also found to be on parole and he was transported to the Indio Jail and booked. 1208 hours — Deputy Post conducted a pedestrian check at Avenida Bermudas and Calle Tampico. Andres Montmayor was found to have Five active misdemeanor warrants. Montmayor was transported to the Indio Jail and booked. 1445 hours — Deputy Taylor responded to the 53400 block of Avenida Herrera in reference to a report of an assault. The juvenile victim told deputies he was walking on the roadway near his residence when he saw a vehicle traveling toward him at a high rate of speed. The victim said he recognized the driver of the vehicle, Anthony Garcia. The victim said the vehicle drove straight at him and forcing him to avoid the vehicle by jumping over the curb. Deputy Taylor contacted Garcia at his residence and placed him under arrest for assault. Garcia was transported to the Indio Jail and booked. 01/02 Wednesday (63) 2015 hours — SET Team deputies conducted a parole compliance check in the 53300 block of Avenida Mendoza. Eric Basquez was found to be in possession of methamphetamine. Basquez was booked into the jail for possession of methamphetamine and violation of parole. 01103 Thursday (78) 1400 hours- SET Team deputies responded to Wal-Mart regarding a reported theft. Samantha Jewell and Desirae Verdugo were arrested and booked into Indio jail for shoplifting. 1537 hours — Deputy Wiggs responded to Target regarding a shoplifter in custody. Adrian I. Sanchez, a transient, had stolen items of clothing. Sanchez was also found to be in possession of items of clothing that had been stolen from Kohl's. Sanchez was placed under arrest and booked for possession of stolen property and thefts with prior convictions. 330 I'll I hours — SET Team deputies responded to Stater Brothers to investigate a report of a theft. Mark C►rmson was arrested and booked into the Indio jail for commercial burglary. 2m10 hours— SET Team deputies contacted Bruce Cosgrove on Washington St. and Lake La Quinta Dr. Cosgrove was arrested for public intoxication. 01/04 Fridav (62) 0 100 hours- Deputy Ramsey responded to a report of a purse snatch that had occurred in the 53700 block of Avenida Madero. The victim was approached by an acquaintance, Bryan Miller, in her driveway. Miller grabbed her purse and fled into a waiting small white truck. Prior to deputies' arrival, Miller returned to the residence and gave the victim her purse back with all it contents. Deputies responded to Miller's residence but were unable to locate him. Robbery charges will be filed against Miller out of custody. 1810 hours — SET Team deputies responded to the 51800 block of Avenida Bermudas to serve an arrest warrant. Jesse Andrade was arrested for three felony burglary warrants as well as possession of heroin. Andrade was booked into Indio jail. 2328 Hours Deputy Matos responded to the Vons store in reference to a report of a burglary. Deputy N4atos located the suspect on Washington St, and Hwy 111. David Flores was arrested for taking two bottles of Vodka. He was transported and booked at the Indiojail. 01105 Saturday (88 1500 hours— Deputy Gaunt responded to the 47700 block of Adams St. regarding a warrant service. Daniel Guy Stark was arrested for an outstanding DUI warrant and was booked at the Indio jail. 1600 hours— SET Team deputies arrested Edward Lanning for a domestic violence warrant. Lanning was stopped for a vehicle code infraction on Fred Waring Dr, and Dune Palms. Lanning was booked into the Indio jail. 1620 hours- Deputy Wiggs responded to a domestic disturbance in the 50700 block of Washington Street. Hector Garcia Beltran had assaulted his wife causing minor injuries. Deputies were unable to locate Beltran; however, charges of felony domestic violence and child endangerment will be filed out of custody. 1920 hours- Deputy Candelas arrested Marcileno Martinez Mendoza for public intoxication at Avenida Bermudas and Calle Tampico. Mendoza was booked into the Indio jail. 2225 hours- Deputy Matos arrested Kylie Moran for commercial burglary at Vons. Moran was booked into the Indio jail. 01/06 Sunday (60) 0400 hours- Deputy Castellanos responded to an alarm at La Quinta Med Spa. He arrived within five minutes and located a smashed front window. An unknown suspect had smashed the window, entered the business, and stolen a laptop computer from inside. Seven minutes after the alarm came in, Deputy Matos responded to a second alarm in the same area at Stewart Title. Deputy Matos also located a smashed front window. He was unable to reach any employees and it is unknown if anything was stolen from the business. 0523 hours - Deputy Barandes responded to the 80200 block of Avenue 50 regarding an intoxicated subject. Frederick Thomas was arrested for drunk in public and booked into the Indio Jail. 391 01/07 Monday (69) 1051 hours — Deputy Taylor conducted a pedestrian at Eisenhower and Calle Durango. David Moskal was found to be in possession of a switch blade knife and had a misdemeanor traffic warrant. Helen Pierson was found to have a warrant for domestic violence. Both Moskal and Pierson were transported to the Indio Jail and booked for the listed charges. 1320 hours — Deputy Hefley conducted a vehicle stop at Ave. 48 and Jefferson. The driver, Ronald Stroh, was found to have a felony no -bail warrant for violation of probation. Stroh was transported to the Indio Jail and booked for the warrant. 01/08 Tuesday (72) No Significant Activity 01/09 Wednesday (91) 1857 hours - Deputy Ramsey responded to Circuit City regarding a report of theft by check. Lisa Ardo and Rebecca Bird were located and detained. A search revealed the suspects were in possession of stolen checks and false identification. Investigation determined that the two suspects had cashed checks at numerous businesses in the area. Numerous items of stolen merchandise were located in the suspect's vehicle. In addition, Ardo was found to be in possession of methamphetamine. Initial investigation indicates that the suspects are in the business of cleaning houses and, in the process, steal from their clients. Both subjects were booked into the Indio Jail. 01/10 Thursday (101) 0306 hours -Deputy Trower responded to a report of a suspicious vehicle on Eisenhower x Calle Chillon. Matthew Krause was located and arrested for driving under the influence of alcohol after he had chased another vehicle and had thrown beer bottles. An open 18 pack of beer was found in the truck. Krause refused all tests and a marijuana pipe was found in the vehicle. A passenger, Paul Valenzuela, was arrested for drunk in public and a misdemeanor marijuana possession warrant. 0945 hours — Deputies Taylor and Telles conducted a vehicle stop at Eisenhower and Sonora. The driver was cited for a vehicle code violation and the passenger, Odessa Taft, was found to be in possession of a controlled substance. Taft also had an outstanding misdemeanor warrant. Taft was arrested and booked at the Indiojail. 2149 Hours Deputies responded to the 51200 block of Guatemala to arrest Joshua Carbajal, for an active felony warrant. Information was obtained that Carbajal was armed and dangerous. His vehicle was located at the residence and a perimeter was established. Contact was made by telephone and Carbajal exited the residence and was taken into custody without incident. 2330 hours- Deputies responded to a suspicious circumstances call at the construction yard for the Trilogy Golf Club, Avenue 62, west of Monroe Street. Security discovered the lock to the gate was cut and located an unauthorized vehicle at the location. The vehicle had been stolen out of Palm Desert. No storage containers were burglarized and it appears that security guards scared away the suspects. 01/11 Friday (101) 1317 hours— Deputy Fiebig responded to the 77200 block of Potrero regarding an unattended death. An eighty year -old female appeared to have died of natural causes. 332 1339 hours— Deputy Wiggs responded to Kohl's regarding three shoplifters in custody. Brianda Beltran and two juveniles were arrested after they exited the store without paying for items of clothing. One juvenile was released to her mother. Beltran was booked at the Indio jail for burglary while the second juvenile was booked at juvenile hall for burglary and theft with prior convictions. 1345 hours — Deputy Knight arrested Crystal Recupio after conducting a traffic enforcement stop at Adams St. and Bayberry. Recupio had a local DUI warrant. Recupio was taken to the Larson Justice Center in Indio and was taken `forthwith' to the Judge. 1540 hours — Motor Officer Covington conducted a traffic enforcement stop at Washington and Channel Dr. The driver, Daniel Romero Zamoez, was arrested and booked for an outstanding felony theft warrant. 01/12 Saturday (85) 1000 hours- Deputy Feldman served an arrest warrant in the 79000 block of Canterra Dr. Corwin Hendricks was arrested for a misdemeanor warrant for driving while intoxicated. Hendricks was transported to Indio Jail and booked. 1159 hours — Deputy Wiggs responded to the 51900 block of Eisenhower Dr. regarding an unattended death. A sixty-one year -old male had been found deceased by his roommate. 1625 hours- Deputy Feldman responded to a disturbance in the 54400 block of Eisenhower Dr. Donna Marie Cusanello was arrested for an outstanding misdemeanor narcotics warrant. Cusanello was booked into the Indio Jail. 01113 Sunday (58) 0140 Hours - Cpl. Adams conducted a vehicle stop of a DUI driver at Washington and SR 111. The driver, Priscilla Romero, was arrested and booked for driving under the influence. 2315 Deputy Berry conducted a pedestrian check at the USA Gas Station. Ishmael John Vera was arrested for public intoxication and booked into the Indio Jail. 01/14 Monday (63) 1602 hours — Deputies Meyers and Anderson responded to the Target Department Store in reference to a theft in progress. Deputies Post and Taylor also responded to the location and detained two juveniles regarding the theft. The two juveniles were found to be in possession of stolen merchandise and were arrested for burglary. The two juveniles were transported and booked into the Indio Juvenile Hall. 01A 5 Tuesday (77) 0104 hours -Deputies Trower and Barandes conducted a vehicle check at Avenue 52 x Desert Club. They found that the driver, Michael Hatfield, was driving under the influence of alcohol. Hatfield was arrested and booked into the Indio Jail. Two passengers in the vehicle, John Hatfield and Collin Salvador, were arrested for being drunk in public. John Hatfield was also charged with resisting arrest, after he failed to comply with deputy orders. 0325 hours - Deputies Adams and Stillings responded to the 49000 block of Quimera Court, regarding a domestic violence incident. Luciano Santoro was arrested for felony domestic violence and booked into the Indio Jail. 1251 hours — SET Team deputies were dispatched to Wal-Mart in reference to a report of shoplifting. Maria Fernandez and Julia Montoya were both arrested for shoplifting. Since both females had young children with them, they were issued citations and released at the scene. 393 1256 hours — Deputy Taylor conducted a vehicle stop at Washington and Eisenhower Dr. Jennifer Riley was found to have an active warrant for DUI. Riley was transported to the Indio Jail and booked for the warrant. 1500 hours — SET Team deputies responded to Target in reference to a report of a commercial burglary. Two male juveniles were arrested for burglary and conspiracy to commit burglary. Both suspects were booked into Juvenile Hall. 1755 hours — Deputies Myers and Anderson responded to Wal-Mart regarding a commercial burglary. They attested Janie Cruz and Jessica Cruz for burglary and conspiracy to commit burglary. Both females were booked into the Indio Jail. 01/16 Wednesday (104) 1500 hours — Deputies Anderson and Myers responded to the area of Avenida Montezuma and Avenida Navarro in reference to a report of a possible fight. They arrested Raymond Sanchez for public intoxication. Sanchez was transported and booked into the Indio Jail. 1643 hours— Deputy Wiggs conducted a traffic stop at Eisenhower Dr and Calle Nogales. Sandra Alarcon, the driver, was arrested for two misdemeanor warrants for shoplifting and one misdemeanor warrant for driving on a suspended license. Alarcon was transported and booked at the Indio Jail. 01/17 Thursday 9900) No Significant Activity 01/18 Friday (133) 0145 hours- Deputies responded to a traffic collision in the 79100 block of Nuevo Drive. Justin Lanning was driving his vehicle at a high rate of speed westbound on Nuevo Drive and lost control. Lanning drove onto curb, struck several trashcans, struck a parked vehicle and damaged the garage wall of a residence. Lanning was arrested for driving under the influence. Paramedics transported Lanning to JFK Hospital for treatment. Charges will be filed out of custody. 01/19 Saturday (85) 0150 hours- Corporal Adams arrested Brandon Keith Cobb for driving under the influence following a traffic stop at Highway I I I and Simon Dr. Cobb was booked into the Indio Jail. 1357 hours- Deputy Bloomquist was contacted by an employee from Big 5 who had been chasing a suspect in a theft. Deputy Bloomquist chased Ishmael Vera through the Whitewater wash and took him into custody. Vera was booked into the Indio jail for burglary. 1905 hours- Deputy Illera arrested Jose Cruz and a 15 year -old male juvenile for commercial burglary at Target. Cruz was booked into the Indio Jail and the juvenile was released to his parents. 61/20 Sunday (60) 1202 hours - Deputy Knight responded to Target regarding a theft in progress. He arrested Michael James Sullivan for burglary, petty theft with priors and possession of burglary tools. Sullivan was booked into the Indio Jail. 1212 hours- Deputy Donowho responded to the 78800 block of Via Carmel in reference to an attempted suicide. A seventy-eight year -old male was found in his vehicle which was parked and running in the 33x garage. He had a hose running from the exhaust system into his vehicle. His wife found him unresponsive with difficulty in breathing. CDF responded to the scene and he was transported to the hospital. 1832 hours — Deputy Russell responded to the 51500 block of Avenida Ramirez regarding a report of domestic violence. Sammy Labastida was arrested for physically assaulting his wife. There was also a restraining order for Labastida to stay away from his wife. Labastida was transported and booked at Indio Jail for violation of the restraining order, criminal threats, and domestic violence. 01/21 Monday (81) 0010 hours- Deputy Wiggs responded to Star Flower and Dune Palms regarding a traffic collision. Robert Tamblyn was arrested for operating his motor vehicle while intoxicated. He was transported to Indio Jail and booked. 2100 hours — Deputy Berry responded to Eisenhower Medical Center in Rancho Mirage regarding an assault that occurred at Eisenhower and Calle Colima in the city of La Quinta. A male juvenile told Deputy Berry he was walking home when he was assaulted by two unknown males. The juvenile suffered a laceration to the top of his head. The juvenile was treated and released from Eisenhower Medical Center. 0122 Tuesday (68) No Significant Activity 01/23 Wednesday (99) 1430 hours — SET Team deputies conducted a pedestrian check of Jerry Moreno in the 78500 block of Avenida Nuestra. Moreno is currently on parole and was found to have two active warrants for possession of stolen property and resisting arrest. Moreno was arrested for the warrants and booked at the Indio jail. 1500 hours — SET Team deputies conducted a pedestrian check of Emma Cardenas at Avenida Bermudas and Montezuma. Cardenas was arrested for public intoxication and booked into the Indiojail. 1944 hours- Deputies Alfaro and Ortega conducted a traffic stop at AM/PM, Highway I I I and Washington. They arrested Russell Keith Miller for possession of crack cocaine, possession of marijuana, and destroying evidence. Miller was booked into the Indio Jail. 2124 hours — SET Team deputies conducted a traffic stop on Caleo Bay and Ave. 47. Roderick Deas was arrested for possession of drugs and drug paraphernalia, violation of probation and parole violation. Deas was booked into the Indio jail. 2255 hours— SET Team deputies conducted a bicycle stop on Avenida Montezuma and Vallejo. Joseph Skahill was arrested for possession of drugs. Skahill was booked into the Indio jail. 01/24 Thursday (93) 1630 hours — SET Team deputies conducted an occupied vehicle check in the 58200 block of Park Ave. Ruben Martinez was arrested for possession of heroin and booked into the Indio jail. 1940 hours- SET Team deputies conducted a traffic stop on Ave. 58 and Monroe. Harold Duran was arrested for felony driving under the influence. Duran was booked into the Indio jail. 2200 hours- SET Team deputies conducted a traffic stop on Simon Dr. and Hwy 111. Alfredo Morales was arrested for possession of methamphetamine and possession of drug paraphemalia. Morales was booked into the Indio jail. 395 01/25 Friday (69) 1039 hours — Deputies responded to a report of a theft that had occurred at Washington St. and Eisenhower Dr. Three female juveniles approached a female gardener and stole a bag containing tamales and fled the area. Other gardeners and a security guard caught and detained the three juveniles. The stolen property was eventually recovered. The victim did not desire prosecution. It was determined that the juveniles had given false information. One juvenile was a reported runaway from Desert Hot Springs. Another was wanted by Juvenile probation. One juvenile was booked by Juvenile probation; a parent picked one up and the third was taken home by officers. Charges of lying to a peace officer will be filed on all three. 1340 hours — Deputy Bawdon responded to the 53500 block of Avenida Vallejo regarding a child endangerment call. A 15-year old female had been assaulted by her stepfather. Albert Garcia was arrested for child endangerment and booked at the Indiojail. 1600 hours — SET Team deputies conducted a traffic stop at Calle Sinaloa and Eisenhower Dr. David Craig was arrested for an active DUI warrant and possession of marijuana. He was booked into the Indio jail. 1700 hours — SET Team deputies contacted Jesse Andrade in the78600 block of La Torres. Andrade was arrested for four active felony narcotic warrants. He was booked into the Indio jail. 1920 hours — SET Team deputies arrested David Rodriguez in the 46800 block of Jefferson St. for a felony narcotic warrant. Rodriguez was booked into the Indio jail. 2240 hours — Corporal Adams arrested Richard Ryan ONeil for driving under the influence following a traffic stop at Avenida Bermudas and Calle Nogales. O'Neal was booked into the Indio Jail. 01/26 Saturday (88) 0230 hours- Deputy Wiggs arrested Hector Beltran for two outstanding felony arrest warrants in the 50700 block of Washington Street. Beltran was booked into the Indio Jail. 2200 Hours- Deputy Taylor conducted a traffic stop at Hwy 111. The driver, Brett Moody, was arrested for three misdemeanor warrants for narcotics. Moody was given a citation and released at the scene. 2215 hours- Deputy Fiebig arrested Noe Cabian for a DUI warrant during a traffic stop at Country Club and La Fonda. Cabian was booked into the Indio Jail. 01/27 Sunday (60) 0911 hours — Deputy Matos responded to the 79000 block of Ladera regarding a domestic dispute. Scott Stevens was arrested for misdemeanor domestic battery. 1333 hours — Deputy Maros responded to the 78200 block of Scarlet Court regarding a domestic violence incident. Thayne Tolces was arrested for misdemeanor domestic battery and false imprisonment. Tolces was booked into the Indio Jail. 1840 hours — Deputy Russell responded to the 51700 block of Obregon regarding a person driving under the influence of alcohol. Deputies found that Kathy Pinkham had been involved in a minor traffic accident at Hwy. I I I and Washington. Pinkham had left the scene and driven to her residence. Deputy Russell confirmed that Pinkham was driving under the influence of alcohol and she was transported to the Indio Jail and booked for DUI. 1947 hours — Deputy Abrego responded to Wal-Mart regarding two shoplifters being detained by store security. Maria Castillas and Teresa Torres were taking items from the store without attempting to pay for them. Castillas and Torres were transported to the Indio Jail and booked for shoplifting. 39� 2128 hours — Deputy Fiebig responded to JFK Hospital in the city of Indio regarding a report of a sexual assault that had occurred in the 78700block of Irwin Circle in the city of La Quinta. A female juvenile said that she had been assaulted by male juvenile at her residence. The victim's mother transported her to JFK where she met with Deputy Fiebig. Investigation is ongoing. 0128 Monday_ (123 1215 hours — SET Team deputies conducted a pedestrian check of Martin Ferrel at Washington St. and Hwy 111. Ferrel was arrested for drug paraphernalia, possession of marijuana and parolee at large. Ferrel was booked into the jail. 2120 hours — Deputy Post responded to Target regarding three subjects being detained for shopliftng. Anthony Chavez (age 22) was arrested for burglary. A female juvenile was arrested for shoplifting and was released to her mother. The third suspect was released after the investigation showed he was not involved in criminal activity. Chavez was transported to the Indio Jail and booked for burglary. 1335 hours — Deputy Trower responded to Target regarding a report of a theft. Trevor McClain, Robert Smith, and Jayme Wiersma had stolen items from Target and fled in a vehicle before security could stop them. Deputy Trower was able to identify the suspects and arrested Smith and Wiersma at a location in La Quinta. Smith and Wiersma were booked into the Indio Jail for grand theft. 1351 hours — Deputy Amezcua responded to the 42800 block of Washington regarding a report of a mentally disturbed individual. The adult female reported her neighbor was poisoning her through the air vents. The female was transported to Oasis Mental Health for a 72-hour mental health evaluation. 0129 Tuesday (67) 1730 hours — SET Team deputies contacted Jamie Camacho in the 52900 block of Avenida Navarro and arrested him for felony weapons warrant. 01/30 Wednesdady (86) 0730 hours — Deputies Covington and Helfley conducted a sweep for traffic warrants. Heather McMahan was arrested at her residence in the 54-300 block of Oak Tree for misdemeanor drunk driving warrant. McMahan was transported and booked at the Indio Jail. 1010 hours— Deputies Covington and Heffley conducted a sweep for traffic warrants. Francisco Martinez was arrested at his residence in the 51-700 block of Avenida Herrera for a misdemeanor suspended driver's license warrant. Martinez was transported and booked at the Indio Jail. 1507 hours — Deputies responded to a report of a "purse snatch" in front of Stater Brother's grocery store. The 82-year-old victim was not injured during the theft, in which her purse was stolen as she was loading her vehicle with groceries. Officer's obtained a description of the suspect vehicle and at approximately 1643 hours, the Riverside County Sheriff Department's helicopter located the suspect vehicle in the area of Calhoun St. and Ave. 49 in Coachella. The occupant of the suspect vehicle, Ernie Ochoa, was arrested for grand theft person, and elder abuse. He was booked into the Indio jail. The investigation is still continuing. 01131 Thursday (77) 0424 Hours Deputies responded to the 49200 block of Avenida El Nido to investigate a report of a "Cat Burglary". The resident was awakened by a suspect, inside the residence, opening the bedroom door. The suspect took items from the residence and fled when detected by the resident. 391 0715 hours — Deputies Covington and Heffley arrested Tawana Dean for a misdemeanor warrant for a suspended driver's license. She was booked at the jail. 1005 hours - Deputies Covington and Heffley arrested Rosalinda Rodriguez for a misdemeanor DUI warrant. She was booked at the jail, 1 136 hours - Deputies Covington and Heffley arrested Jason Booth for three misdemeanor warrants for having a suspended driver's license and possession of an open container. He was booked at the jail. 1240 hours - Deputies Covington and Heffley arrested Larry Bryant for a misdemeanor DUI warrant. He was booked at the jail. Total Calls for Service: 2,540 338 Deputy Prezell Buraie CITY OF LA QUINTA Business District Deputy Report January 2008 SIGNIFICANT ACTIVITY To enhance my effectiveness, I attended a week long bicycle patrol class which certified me in patrolling the business district area of La Quinta on a bicycle. As a result of the class, I plan on coordinating future bicycle patrol enforcement programs. Assisted La Quinta SET deputies to locate a wanted suspect for a robbery that occurred at a business in La Quinta. The suspect was arrested and a search of his residence resulted in the recovery of a loaded handgun. As a result of the investigation, the victims property was located at a secondary residence. Conducted a follow up investigation of a commercial burglary that occurred in La Quinta. After the suspect was identified, I authored a search warrant and recovered the stolen property. As a result of the investigation, the suspect was also identified as a suspect in a commercial burglary that occurred in Palm Desert. I submitted my findings to the District Attorney's Office. 393 CITY OF LA QUINTA Traffic Services Team Report January 2008 Summary of Activitv Type of Activity Number of Incidents Seat Belt Violations 23 Child Seat Violations 5 Speeding Violations 58 Red Light Violations 74 Stop Sign Violations 2 Right -of -Way Violations 2 D.U.I. Arrests 2 Turning Violations 30 Lane Change Violations 1 Non -injury Traffic Collision 3 Injury Traffic Collision 5 Warnings Issued 16 Suspended Driver's License 24 Towed Vehicles 35 Misdemeanor Arrests 24 Non -Moving Violations 103 Felony Arrests 4 Calls for Service and Deputy Back -Up 19 Total Citations 302 409 Deputy Adonis Glasper Deputy Tim White Deputy Ismael Celaya CITY OF LA QUINTA Special Enforcement Team January 2008 Sgt. Mark Hoyt Summary of Activitv Corporal Ruben Perez Deputy David Alexander Deputy Damen Butvidas Type of Activity # of Incidents Tvpe of Activity of Incidents Programs 4 Weapons Recovered 1 Vehicle Checks/Stops 40 Arrest Warrants Served 16 Pedestrian Checks 35 Search Warrants g Follow-ups 15 Parole Searches 12 Citations Issued 10 Arrests/Filings 34 1. SET Team Deputies conducted an extensive parole compliance sweep of known parolees living in the La Quinta Cove community. 2. SET Team Deputies located a suspect wanted for stalking and assault with a deadly weapon. When deputies arrived at the location, the suspect retreated into a residence and refused to comply with officer's directives. Once the location was secured, deputies were able to negotiate with the suspect and he was arrested without further incident. 3. SET Team Deputies coordinated a lengthy investigation of a grand theft case which took place in Montero Estates. As a result, two suspects were identified, located, arrested and charged with the crime. 4. SET Team Deputies conducted a follow-up investigation of a burglary occurring inside the Rancho Santana community. Acting on information received, deputies were able to arrest two suspects for burglary and recovered property that had been stolen in the commission of the crime. 401 Deputy Kevin Moore La Quinta MS Franklin E.S.. Truman ES Adams ES CITY OF LA QUINTA School Resource Officer Report January 2008 Summary of Activitv Type of Activity Number of Incidents Reports 7 Arrests 1 Bike Patrol Miles 17.6 Business Checks 1 Truant 0 Vehicle Checks 10 Follow-up 6 Pedestrian Checks 14 Y.A.T Referral 4 District Attorney Filings 2 Home Visits 11 Citations 13 Responded to a report of a male 8th grade student sending sexually explicit material via ieo text messaging to a female student. Criminal charges are pending against the student. I was alerted to a vehicle fire in the parking lot of the YMCA. I initiated the evacuation of i estimated 70 pre-school students from the YMCA as well as Truman Elementary students c a precaution of a possible explosion. Fire personnel extinguished the fire with no report of juries. I arrested a middle school student for making threats against the school. The student was and to be in possession of a razor blade on school grounds. The student was arrested and ansported to juvenile hall. Coordinated a police canine demonstration to an estimated 560 students from three schools. Presented law enforcement related classes to seven 8th grade classes and submitted a ime prevention article to the La Quinta Middle School newspaper-2 Dog Tales". 402 Deputy Eric Speir La Quinta High School CITY OF LA QUINTA School Resource Officer Report Jan-08 Summary of Activitv Type of Activity Number of Incidents Criminal Reports 7 Non -Criminal Incidents 2 Arrests 0 District Attorney Filings 5 Y.A.T. Referral 5 Vehicle Checks 0 Pedestrian Checks 8 Follow-U P 0 JTruancy 5 1. Two students were caught committing acts of vandalism. One incident was on campus and one was at La Quinta Park. Charges were filed with the District Attorney on both students. 2. Two fights were reported. In each instance, the victims suffered minor injuries and suspects were identified. Charges were filed with the District Attorney on both suspects. Also, both suspects were referred to Y.A.T. 3. A female student reported that a male student forcibly hugged her and kissed her on the neck leaving visible marks. The male student was charged with battery against the female student. 4. 1 took an initial report of a case of credit card fraud reported by a school staff member I forwarded the case to investigations / detectives for further follow-up. 5. One student reported a vehicle burglary in the school parking lot. She reported her stereo had been taken from her vehicle. 6. Five students received citations for truancy. 403 Deputy Thomas Hendry Summit H.S. Paige M.S. Horizon O.S. CITY OF LA QUINTA School Resource Officer Report January 2007 Summa of Activit Type of Activity Number of Incidents Re orts 3 Arrests 1 Traffic Sto s 1 Business Checks 0 Truant 0 Vehicle Checks 1 Pedestrian Checks 1 YAT Referral 3 1. 1 arrested a student at Col. Mitchell Paige Middle School for vandalism to a school bus seat cover and possession of a knife on a school campus I filed charges against a Horizon Opportunity School student for possession of marijuana by a juvenile under eighteen years of age. I filed charges against a Col. Mitchell Paige Middle School student for being in possession of ammunition on school grounds. I arranged a "Career Day" at Summit High School for students from Summit High School, Horizon Opportunity School and Amistad (Indio) Continuation School. In attendance were representatives from: College of the Desert, Cal State San Bernardino (Palm Desert Campus), ITT Tech, Art Institute of California, International School of Beauty, Riverside County Department of Human Resources, Riverside County Sheriffs Department, Riverside County Department of Probation, Desert Sands Unified School District, United States Air Force, United States Navy and United States Marine Corps. 404 CITY OF LA QUINTA mmunity Programs Coordinator Report January 2008 Thomas Fowler Community Service Officer II Summary of Activitv Type of Activ4 Number Crime Prevention Articles and Reports 4 Community Programs 0 Community Meetings Attended 2 C.P.T.E.D.Inspections 2 Neighborhood Watch Meetings 3 Patrol Duties 20 Hrs. Significant Activity Acting as liason with Valley Crime Stoppers, I was able to secure a $1,000.00 cash reward for an anonymous citizen who provided vital information that led to the location and arrest of a suspect in a pending criminal case. In the spirit of Community Oriented Policing, the LQPD is in the process of providing our officers with baseball style -- Law Enforcement Trading Cards -- to be distributed to the members of our community. Trading cards have proven to be very effective tools when working with the youth and children of a community. Why not collect the entire set? 405 CITY OF LA QUINTA Community Service Officer Report January 2008 C.S.O. Monica Santillanes C.S.O. Tina Ayon C.S.O. Brian Kristensen C.S.O. Thomas Fowler Community Service Officers Monica Santillanes and Thomas Fowler Summa of Activi Type of Activity Number of Incidents Burglary Investigations 9 Grand Theft Reports 3 PettyTheft Reports 3 Vandalism/Malicious Mischief Reports 10 Traffic Collision Response 5 Vehicle Code or Parking Citations 11 Abandoned Vehicles TaggedNVarning 14 Towed Vehicles 5 Lost or Found Property Reports 3 Stolen Vehicle Report 1 Custodial / Non -Custodial Transport 39 Miscellaneous Calls 55 R Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report January 2008 Citizens On Patrol Currently there are ten active Citizens On Patrol (COP) volunteers. We also have two volunteers who are, due to schedules, semi -active. At this time, we have another three volunteer applicants who are in the background investigation process. COP Volunteers worked each day of the Bob Hope Classic. Volunteers were scheduled at the various host clubs as needed. Thirteen volunteers serve by staffing the Community Policing Office and performing a wide range of office and clerical tasks. Summary of Activitv Communi Policin Offce Number Citizens On Patrol Number Monthly Volunteer Hours 154 Communi Events 1 Hours YTD 154 Business Checks 29 Hours 4/03 to Present 13,400 Traffic Control 0 CPO Monthly Visits 131 courtesy Notifications 28 CPO YTD Visits 130 Miscellaneous Activity 0 CPO Visits 4/03 to Present 9,169 Nei hborhood Patrol 19 Vacation Checks 27 Patrol Hours 105 YTD Patrol Hours 105 Hours 7106 to Present 1,550 The established rate for value received for volunteers in the State of California is calculated at $16.24 per hour. The estimated YTD financial benefit to the La Quinta Police Department and the City of La Quinta for 2008 totals: $4,206.00 2007 Total: $52.633.00 407 CITY OF LA QUINTA Post 503 Explorer Report Janaury 2008 Corporal Andy Gerrard Post 503 Members at the "EXTREME TACTICAL" Competition in Chandler AZ Approximately 900 Explorers competed in the tenth annual "EXTREME TACTICAL" competition sponsored by the Chandler Police Department in Chandler, Arizona. Competition events included: firearms simulations, physical fitness, laser quest, sniper challenge, multi -level assault and climb, tug -a -war, hostage rescue, tactical relay race, Hogan's Alley, "COPS" Video, ten person high risk search warrant, terrorist threat, tubular assault, rapid deployment, downer officer rescue, hostage negotiations and incident command principles. Several months of scenario, shooting range and physical fitness training paid off for Post 503 members. Corporal Ryan Buonarigo earned a third place trophy in the firearms simulator event. Captain Jose Campos took fifth place in the pistol competition. Explorer Brain Araujo placed sixth in the three mile cross country run. In addition, the Post 503 Marijuana Field Raid team successfully located and arrested the "marijuana farmer' suspect without activating any of the hidden land mines. Congratulations to all members of Post 503 for a job well done!!! Deputy Andy Gerrard, Post 503 Advisor, stated that it wasn't all work for Post 503 members as they enjoyed three hours of high energy "Extreme Laser Bowling". 503 meetings are held on Wednesday evenings at the Indio Station of the Riverside County ffs Office. For information about the Post 503 Explorer Program, contact Corp. Andy at 409 Department Report: LA UNTA P@LICI Served by the PJverside Counly Sheriffs Deparhnenl Crime Statistics Summary December -- 2007 Prepared for 4019 PART I: 2 10 11 12 13 TRAFFIC CITY OF LA QUINTA Crime Com arison -- December YTD CRIME ]December December YTD 2007 2006 2007 2006 AGGRAVATED ASSAULTS 1 3 56 44 BURGLARY 52 41 621 643 BURGLARY - VEHICLE 19 17 230 277 DOMESTIC VIOLENCE 13 15 139 152 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 19 18 284 225 ROBBERY 2 3 26 37 ROBBERY - CAR JACKING 0 1 3 3 SEX CRIME FELONY 0 0 30 28 SEX CRIME MISDEMEANOR 2 2 23 21 SIMPLE ASSAULTS 7 8 90 87 THEFT 73 85 807 1049 VEHICLE THEFT 7 6 135 169 TRAFFIC CITATIONS 159 243 3994 3405 TIC NON -INJURY 37 52 388 410 DUI 16 13 154 145 TIC INJURY 4 5 81 120 TIC FATAL 0 0 3 2 CITY OF LA QUINTA DISPATCH INFORMATION DECEMBER 2007** TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS EMERGENCY 6.06 3 ROUTINE 10.16 1,331 " Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 4 ; r3 Crime Distribution Table Dec-07 % of Total Dec-06 % of Total 1 AGGRAVATED ASSAULTS 1 0.51% 3 1.51% 2 BURGLARY 52 26.67% 41 20.60% 3 BURGLARY - VEHICLE 19 9.74% 17 8.54% 4 DOMESTIC VIOLENCE 13 6.67% 15 7.54% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 19 9.74% 18 9.05% 7 ROBBERY 2 1.03% 3 1.51% 8 ROBBERY -CAR JACKING 0 0.00% 1 0.50% 9 SEX CRIME FELONY 0 0 00% 0 0.00% 10 SEX CRIME MISDEMEANOR 2 103% 2 1.01% 11 SIMPLE ASSAULTS 7 3.59% 8 4.02% 12 THEFT 73 37.440/u 85 42.71% 13 VEHICLE THEFT 7 3.59% 6 3.02% Total 195 99.49% 199 98.49% CITY OF LA QUINTA December2007 Crime Distribution 80 — 70 60 1- 50 40 30 19 19 20 7 7 10 0 1 0 0 0 h c O O > O O mto w�' 'x m N� o <c orm on �°' X ror oX H n >> r sn fir- z� p W �o ° xz Z� Cb c< y r> `0 3m y„> .� m„� mn o > a n a 411 Month to Month Crane Comparison - December =Deceniber December 12 'I 370 II 50 to It .-3.i mK mO m m a.'3'. �nm K H� G�• c� zom S m o a ^+ a .r Year to Date Cnm:Con eaoson -December =YFD i00 1049 300"goo 6203 600 400 231305213J69 200 44 11 4? 2 Month to Month Traffic Activity Comparison - December m December 2007 m December2006 300 250 200 150 100 50 0 TRAFFIC T/C NON -INJURY DUI TIC INJURY TIC FATAL CITATIONS 243 41. 159 ;1 37 52 5 0 0 Year to Date Traffic Activity Comparison - December =YTD2006 4500 3994 4000 3500IL398410 3000 2500 2000 1500 1000 500 3 2 0 TRAFFIC TIC NON -INJURY DUI TIC INJURY TIC FATAL CITATIONS 3 Month to Month Calls for Service Comparison December 2007 07-Dec Ell =13 06Dec 3000- 2493 2500 - 2084 2000 1500 1 34 1159 1000 500 0 Total Non-Critninal Crininal Year to Date Calls for Service Comparison 30000- 25332 25000 20000 15879 15406 ci YTD 2007 15000 V m YTD 2006 12654 9926 10000 5000 - 0 Total Non -Criminal Criminal Department Report /V City of La Qumin ta Fire Department Quarterly Report Presented by: Dorian J. Cooley Battalion Chief 415 John R. Hawkins Fire Chief Proudly serving the unincorporated areas of Riverside County and the Cities of Banning Beaumont A. Calimesa Canyon Lake 0. Coachella Desert Hot Springs Indian Wells Indio 4. Lake Elsinore La Quinta Moreno Valley Palm Desert Perris .y Rancho Mirage 4. Rubidoux CSD San Jacinto 4. Temecula Board of Supervisors Bob Buster, District I John Tavaglione, District 2 Jeff Stone, District 3 Roy Wilson, District 4 Marion Ashley, District 5 RIVERSIDE COUNTY FIRE DEPARTMENT In cooperation with the California Department of Forestry and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 • (951) 940-6900 • Fax (951) 940-6910 January 27, 2008 Honorable Mayor Adolph and Members of the City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Ref: Quarterly Report Attached please find the Fire Department Quarterly Report for the City of La Quinta for October 1, 2007 through December 31, 2007. The report depicts the following highlights: Riverside County Fire Department units responded to the following La Quinta Calls: • Medical Aids 510 • False Alarms 116 • Structure Fires 12 • Vegetation Fires 1 • Rescues (accidents, entrapments) 50 • Other Fires (vehicle, refuse, etc.) 12 • Public Service Assists 27 (Non -emergency assistance) • Fire Menace Standby 24 (Fuel spill, HazMat, gas leak etc.) Statistically, this resulted in a 13% increase in calls over the same quarter in 2006. A review of all calls for 2006 shows that a total of 2864 incidents were generated within the City limits of La Quinta. This was slightly more than an 1 I% increase above calendar year 2006. In addition to the attached numbers and charts, I have provided a couple of photo pages for your review. The first is a rescue call which occurred on December 15, 2007. The second sheet shows another way we support our community. During the months of November and December, our stations participated in the annual "Toys for Tots" Campaign to bring toys to needy children across the desert. Respectfully Submitted, John R. Hawkins County Fire Chief 5 By: G/ Dorian J. Cooley Battalion Chief . 41� La Quinta City Fire Responses Quarter Totals al Responses ❑ False Alarms ®Structure Fire ❑Vegetation Fires ❑ Rescues ® Other Fires ® Public Service Assists ® Fire Menace Standby October-07 November-07 December-07 Totals Medical Responses 166 172 172 510 False Alarms 43 28 45 116 Structure Fire 4 3 5 12 Vegetation Fires 0 0 1 1 Rescues 17 19 14 50 Other Fires 1 6 2 1 4 1 12 Public Service Assists 1 7 9 1 11 1 27 Fire Menace Standby 1 10 3 11 24 TOTALSI 253 236 263 762 � -I La Quinta City Fire Responses Quarterly Totals Quarterly Comparisons ❑ 2007 ® 2006 Fourth Quarter 2007 2006 Medical Responses 510 421 False Alarms 116 74 Structure Fire 12 12 Vegetation Fires 1 4 Rescues 50 79 Other Fires 12 16 Public Service Assists 27 39 Fire Menace Standby i 24 17 TOTALS 752 662 1/27/2003 41. 3 Firefighters work to stabilize a patient who fell while climbing the steep rocky hillside along the western portion of the City. Ladder Truck personnel were also used to assist in carrying the victim out of the area to a waiting ambulance. 4 'e€ � �, q ,♦ d of .:I r <tf v. vfyY j `�• - Y I a a F'r d wi "- Tr 1 � p I COUNCIL/RDA MEETING DATE: February 19, 2008 ITEM TITLE: Public Hearing to Consideration Adoption of a Resolution to Impose a Golf Cart Permitting Fee RECOMMENDATION: Continue the public hearing to April 15, 2008. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Staff is requesting this item be continued to the City Council meeting of April 15, 2008. FINDINGS AND ALTERNATIVES: The alternatives available to the Council include: 1. Continue the public hearing to April 15, 2008; or 2. Provide staff with alternative direction Respectfmlly submitted, Douglas R. ans Assistant ity Manager -Development Services Approved for submission by: Thomas P. Genovese, City Manager - 421