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2008 03 10 CSCCOMMUNITY SERVICES COMMISSION AGENDA La Quinta Study Session Room 78-495 Calle Tampico La Quinta, CA 92253 Regular Meeting MONDAY, March 10, 2008 - 5:30 P.M. CALL TO ORDER 1 . Pledge of Allegiance 2. Roll Call PUBLIC COMMENT The Chair reserves the right to limit discussion on any topic to three minutes or less CONFIRMATION OF AGENDA PRESENTATIONS (10 MINUTES EACH) - 1 . Eunice Lovi, Director of Planning & Development, SunLine Transit Agency APPROVAL OF MINUTES 1 Approval of February 11, 2008 Minutes 2 Approval of February 23, 2008 Minutes CONSENT CALENDAR - NONE NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. PUBLIC HEARING - NONE BUSINESS SESSION 1 . Consideration of the 2008-2009 Commissioners Annual Work Plan CORRESPONDENCE AND WRITTEN MATERIALS 1 . Monthly Department Report for January 2008 2. Calendar of Monthly Events 3. Trails Article from the Press -Enterprise COMMISSIONER ITEMS 1 . Report from Commissioners Regarding Meetings Attended ADJOURNMENT Adjourn to a Regular meeting to be held on April 14, 2008 commencing at 5:30 p.m, at the La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. S:\Community Services\CS Commission\CSC Meetings\ 2008\03-1 0-08\Agend a March 10, 2008.doc PRESENTATION: 1 / ` I COMMUNITY SERVICES COMMISSION MEETING MEETING DATE: March 10, 2008 ITEM TITLE: Presentation by the Director of Planning & Development at SunLine Transit Agency BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Eunice Lovi, Director of Planning & Development, SunLine Transit Agency, will present to the Commission the new Route 70 which travels and transports through La Quinta. Respectfully submitted Edie Hylton Community Services Director S:\Community Services\CS Commission\CSC Meetings\2008\03-10-08\SunLine Presentation.doc 2 4 6 4) c e� e . L1J W N £ ,,i 4Y a I c w c m e : lCi 1- 3� $ ii. 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Commissioner Sylk led the audience in the Pledge of Allegiance. COMMISSIONERS PRESENT COMMISSIONERS ABSENT Commissioner Sheldon Brodsky Vice -Chairperson Bob Leidner Commissioner E. Howard Long Commissioner Dori Quill Commissioner Robert F. Sylk Chairperson Mark Weber Commissioner Andrea Gassman STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Angela Guereque, Senior Secretary PUBLIC COMMENT Stan Ford, Coachella Valley Recreation and Park District (CVRPD), spoke about upcoming events including "Live roQ" starting Saturday, February 15, 2008 at La Quinta Community Park; Soap Box Derby on Saturday, March 29, 2008; and Pets on Parade on Saturday, April 5, 2008. Mr. Ford stated that he will come back to the Commission for an update on the First Tee Youth Golf Program and the Phoenix Suns game at the Indian Wells Tennis Garden. Commissioner Quill asked how activities are promoted for CVRPD. Mr. Ford stated that activities are promoted via radio, television, and catalog. Commissioner Quill asked about the status of Coral Mountain. Mr. Ford stated that there are some conditions that are currently holding up the project and he will be meeting with the Planning Department staff next week regarding those conditions. Chairperson Weber thanked Mr. Ford for coming and stated that he would like to see the level of communication between the City and CVRPD enhanced. 5 ..,, •u�uty`1o,^.t�. _�•mrnrs�o-iEl�li��;ans hAmjary 11, 2008 CONFIRMATION OF AGENDA Motion - It was moved by Commissioner Sylk and seconded by Commissioner Long to confirm the agenda. Motion carried unanimously. PRESENTATIONS: APPROVAL OF MINUTES 1. Approval of January 14, 2008 Minutes Motion - It was moved by Commissioner Long and seconded by Vice -Chairperson Leidner to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR None. PUBLIC HEARING None. BUSINESS ITEMS 1. Consideration of Two Commissioners to Serve on the Civic Center Art Purchase Committee. Two City Council Members in conjunction with two Community Services Commission Members will view the artwork at the La Quinta Arts Festival for consideration of an art purchase to be displayed at a City facility. The Festival will be held from March 13 through March 16, 2008 at the Civic Center Campus. The Art Purchase Committee will meet on March 13, 2008 at approximately 9:00 a.m. to select an art piece. Commissioner Long asked how much the Committee had last year to spend. Director Hylton stated it was $7,500. Motion - It was moved by Commissioner Long and seconded by Commissioner Sylk to appoint Commissioner Gassman and Commissioner Brodsky to serve on the Civic Center Art Purchase Committee with Chairperson Weber as an alternate to select Civic Center Art during the La Quinta Arts Festival. Motion carried unanimously. 11 sr,n',.m:; `. , „..� ;:;�"nNlir•vt�s i,:bnie�y 71 20,C}f> 2. Consideration of Participation for the Annual Egg Hunt and Picnic. Staff is requesting the assistance of two Commissioners to assist in upcoming spring events by way of a Community Services booth. The events will be held on March 22, 2008 from 9:00 am - 11:00 am and April 26, 2008 from 10:00 am - 12:00 pm. Commissioner Long asked if the File of Life could be ready for handout at the Picnic. Director Hylton stated that this is not going to be started until Fiscal Year 2008/2009. Vice -Chairperson Leidner suggested having cupcakes instead of cake at the Picnic. Commissioner Quill suggested advertising big events like these with banners at the corner of Highway 111 and Washington Street. Director Hylton stated that postcards will be going out and staff is currently checking on the sign ordinance with the Planning Department. Vice -Chairperson Leidner asked if any thought has ever been given to having the Picnic in North La Quinta. Director Hylton stated that staff is open to looking at that suggestion. Motion - It was moved by Vice -Chairperson Leidner and seconded by Commissioner Sylk to assign Commissioner Long and Commissioner Quill to assist in the Annual Egg Hunt with Commissioner Sylk as an alternate; and Commissioner Brodsky, Commissioner Gassman, Vice -Chairperson Leidner, and Commissioner Long to assist in the Picnic with Commissioner Sylk as an alternate. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS 1 . Monthly Department Report for December 2007 Vice -Chairperson Leidner asked where the "Wicked" revenue is shown in the report. Director Hylton stated it is not listed separately; it is included in the excursion revenues. Commissioner Long asked what the City's fiscal year is. Director Hylton stated it is from July 1 to June 30. Chairperson Weber asked what the status of the Interactive Water Feature is. Director Hylton stated that funds for the feature upgrades were not budgeted in the current budget and that staff is requesting funding in the mid year budget. The project will consist of pulling up and replacing the rubber flooring with a better 7 E ebr[,nry 11, 2008 product. The spray guns that were originally selected were not right for this type of facility and will be replaced with non moving spray features. This project should be completed by late Spring 2008. Commissioner Sylk asked why there is not a City Community Center with all of the events and activities we provide. Director Hylton stated that CVRPD is a regional provider and has a Community Center. Commissioner Quill stated that CVRPD used to run all the activities for La Quinta before the Community Services Department was started. Chairperson Weber suggested some type of formal mechanism for communication and monthly meetings with CVRPD. Commissioner Quill asked where the dog bowls are at the dog parks. Mr. Howlett stated that there are human/animal drinking fountains outside the gate at Fritz Burns Park. Commissioner Quill suggested a water truck water the dirt that was moved at the Fred Wolff Nature Preserve to help grow native plants naturally. Commissioner Quill asked why there were not banners promoting the Bob Hope Chrysler Classic. Director Hylton stated that Desert Classic Charities promoted that event. Commissioner Long asked if staff has thought about selling memberships for SilverRock Resort. Mr. Howlett stated that the City Council determines the fee structure. Director Hylton stated that staff can suggest membership ideas to Landmark since they handle the operations. 2. Calendar of Monthly Events COMMISSIONER ITEMS 1. Reports from Commissioners Regarding Meetings Attended. Commissioner Gassman; Commissioner Long; Commissioner Quill, and Chairperson Weber attended the Pillars of the Community. OPEN DISCUSSION Commissioner Quill asked about the Air Motion art piece in the Village Roundabout. Mr. Howlett stated that the recent wind event destroyed it and staff is currently looking for other options for that area. f ul,.ruwy 11. 2008 Vice -Chairperson Leidner stated that the Tour de Palm Springs was a successful event and he received good comments about the La Quinta bike paths. ADJOURNMENT It was moved by Commissioner Sylk and seconded by Commissioner Long to adjourn the Community Services Commission meeting at 6:45 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Special Meeting of the Community Services Commission to be held on February 23, 2008 commencing at 9:00 a.m. at the north entrance to City Hall, 78-495 Calle Tampico, La Quinta, CA 92253. Submitted by: Angela Guereque Community Services Senior Secretary E APPROVAL OF MINUTES: 2 COMMUNITY SERVICES COMMISSION SPECIAL MEETING MINUTES February 23, 2008 CALL TO ORDER A special meeting of the Community Services Commission was called to order at 9:05 a.m. by Vice -Chairperson Leidner. COMMISSIONERS PRESENT: Commissioner Sheldon'Brodsky Commissioner Andrea Gassman Vice -Chairperson Bob Leidner Commissioner E. Howard Long Commissioner Dori Quill Commissioner Robert F. Sylk Chairperson Mark Weber STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Angela Guereque, Senior Secretary PUBLIC COMMENT None. CONFIRMATION OF AGENDA Motion - It was moved by Vice -Chairperson Leidner and seconded by Commissioner Long to confirm the agenda. Motion carried unanimously. STUDY SESSION: ART & PARKS TOUR FOR THE COMMUNITY SERVICES COMMISSION The Art & Parks Tour began at the entrance to City Hall then proceeded to the following locations: Civic Center Campus Commissioner Quill suggested a picnic table be placed near the Library. Director Hylton suggested putting one on the concrete area on the east site of the Library. 10 hlfut ry23.2008 Chairperson Weber asked about the tiles around the emergency generator room. Director Hylton stated that the La Quinta Arts Foundation approached the City for placement of these contributor tiles in this location. There were no comments on the following art pieces: Spirit of La Quinta; Bronze Relief Map; Animal Tracks; and the Sun and Moonbeam. Acknowledgement Areas. Commissioner Long noted that there was a missing piece on the Art Acknowledgment Area. Director Hylton stated that there was a quail there that was taken down due to vandalism and the bronze setter is looking for that piece. Commissioner Gassman suggested opening up a new project to get suggestions for a new piece. Native American Theme Mosaics. Commissioner Sylk suggested diverting the walkways around these mosaics to protect them. Staff suggested looking into a polymer sealant for these mosaics. Dedication Courage and Honor. Graffiti noted and called into Public Works for removal. Horses Running Free (Desert Club & Calle Tampico) Bear Creek Trail Fred Wolff Nature Preserve Chairperson Weber asked how the new fencing was holding up with graffiti. Mr. Howlett stated that there has not been any graffiti so far and that the fence can be power sanded, if necessary, to remove any graffiti. The gray color blends into the area well. CoNIP. riACIC Mr. Howlett stated that there is minimal lighting on 3 or 4 trees at night. Chairperson Weber asked if the City allows vehicle access in this area. Mr. Howlett stated that vehicle access is only allowed for rentals to load and unload. Commissioner Quill suggested another dog bag dispenser be placed in this area. Fish Trap. Director Hylton stated that this piece is a priority for improvements. Velasco Park 11 Mr. Howlett stated that this pocket park is considered water efficient by the Coachella Valley Water District. Eisenhower Park Mr. Howlett noted that there are 2 picnic tables at this park. Mr. Howlett stated that this park will be part of a future improvement project with CVWD to promote water efficiency. Fritz Burns Park Chairperson Weber suggested signage on the outside of the restrooms and pressure washing the insides of the restrooms. Commissioner Quill asked if there would be any pool improvements. Director Hylton stated that staff would like to aqua fitness classes being held there. Graffiti on pool canopy noted. Chairperson Weber stated that the grass looks really good. Mr. Howlett noted that the wood walkway cover is rotting and this is a maintenance issue in progress. Chairperson Weber stated that the light fixture cover needs to be replaced as soon as possible due to exposed wires. The City's contracted electrician was contacted at that time to fix the light as soon as possible. Dances with Landscape Mosaics. Pieces worn and faded. Staff will look into a polymer sealant for these mosaics. In -Between Earth and Sky Spray Towers. Commissioner Quill suggested a similar spray tower be placed at La Quinta Park. There were no comments on the following art pieces: Gateway to the Desert and the Arch Sculpture. Sports Complex Director Hylton stated that 1,500 to 1,600 kids use this park and it needs major renovation. This is the next big project coming up. The Desert Sands Unified School District Measure K funding is planned for use on this project. Chairperson Weber suggested scaling the project to fit funding issues if needed. Mr. Howlett stated that the City maintains the grass and the Desert Sands Unified School District manages the irrigation. There will be a presentation to the Commission by Community Works for this rehabilitation project in the near future. 12 4 Ftlr awry 23. 2008 Saguaro Park Mr. Howlett noted that this is also a water efficient neighborhood park. "Don" at Rancho La Quinta Desert Dolmen La Quinta Court Fountai Noted that one of the fountains is not operating. Bus Stoo Shelters Bus Stop Shelter and Desert Scene Mural at La Quinta Car Wash Noted that the bus stop shelter panel was removed and placed at the maintenance yard due to vandalism. Staff will follow up on this item. La Quinta High School Mascot Mural La Quinta Park Chairperson Weber suggested a public safety parking spot. Director Hylton stated that the Public Works Department is supposed to be taking care of that. Commissioner Quill stated that there is no lighting near the shade structures. Director Hylton suggested putting 2 or 3 down lights at various locations. Chairperson Weber suggested a solar structure. Commissioner Quill noted that there is not enough shade areas or benches near the skate park. Mr. Howlett stated that the benches were pulled out due to vandalism. Commissioner Quill noted there was no drinking fountain at the restrooms. Commissioner Quill suggested a comfort spray station similar to the one at Fritz Burns Park. sert Pride Park Mr. Howlett noted that this park serves local residents and is a easily maintained park. Chairperson Weber suggested a dog drinking fountain. Centre Point Park 13 wunraty 23, 200£3 5 Director Hylton stated that staff is currently sending out park naming forms to residents within 500 feet for this park. Director Hylton stated that parking is a problem at this location. Commissioner Long suggested posting signs on the outside of the dog parks for small and large animals. Fire M Maw LEM Mr. Howlett stated that curbing and DG have been added here with more coming next year. Chairperson Weber suggested relocating the utility box or moving the trail around it. Director Hylton stated that the rubber flooring under the water feature will be torn out and replaced. Chairperson Weber suggested Frisbee golf for this location. Monticello Park Chairperson Weber suggested Frisbee golf for this location. Commissioner Gassman suggested a shade structure be placed over the playground. Commissioner Quill suggested a picnic table be added. erson Street Entrance Monument ADJOURNMENT It was moved by Commissioner Gassman and seconded by Vice -Chairperson Leidner to adjourn the Community Services Commission meeting at 11:53 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on March 10, 2008 commencing at 5:30 p.m. in the Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. 14 hAmjary 23, 2008 Submitted Angela Guereque Community Services Senior Secretary 15 COMMUNITY SERVICES COMMISSION MEETING DATE: March 10, 2008 ITEM TITLE: Consideration of the 2008-2009 Commissioners Annual Work Plan RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: I CONSENT CALENDAR: STUDY SESSION: [a1111111[OJ1_DIM] Ia" As deemed appropriate by the Community Services Commission. BACKGROUND AND OVERVIEW: The Community Services Commission submits an Annual Work Plan for City Council consideration prior to the new fiscal year. Attachment 1 provides a draft of the 2008-2009 Work Plan for the Community Services Commission's review and approval. This plan adopts several of the items in the Community Services Master Plan and items from the recent Art and Park Tour to discuss and consider for approval. The Commission may have additional goals that they wish to undertake. The Commission may also want to assign specific tasks to Commissioners to complete by determined deadlines. ALTERNATIVES: The alternatives available to the Commission are: 1. Approve the 2008-2009 Annual Work Plan and direct staff to present for City Council consideration; or 2. Do not approve the 2008-2009 Annual Work Plan; or 3. Provide staff with alternate direction. &\Community Services\CS Commission\CSC Meetings\2008\03-10-08\Annual Work Plan 03-08.doc 16 Respectfully submitted, "-L' Edie Hylton Community Services Director Attachment: 1. Annual Work Plan S:\Community Services\CS Commission\CSC Meetings\2008\03-10-08\Annual Work Plan 03-08.doc 17 COMMUNITY SERVICES COMMISSION PHILOSOPHY The general purpose of the Community Services Commission is to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City. The objectives of the Commission are to: ♦ Serve in an advisory capacity to the City Council on identifying matters pertaining to recreation, cultural arts, and community services; ♦ Communicate the availability of services to citizens through both private and public resources to avoid duplication and conflict of effort; ♦ To evaluate the effectiveness of services provided. ASSIGNMENT ITEMS: PAGE 2008-2009 Specific Goals and Objectives 2 Parks and Recreation Marketing Plan 4 Park/Trail Planning and Development 5 Liaison to the Community 6 Community Events 7 Park Management Program 8 Advisory Body to City Council 9 Art in Public Places 10 IF 2008-2009 Specific Goals and Objectives Assignment Items Parks/Recreation Marketing Plan Park/Trail Planning & Development Liaison To Community Community Events Park Management Plan Goals and Objectives Review and update the Community Services Marketing Plan for implementation by staff Review proposed Park and Trail Development Contact and arrange for service providers to attend Commission meetings to describe services available to residents: • Burrtec Waste Management • SunLine Transit • La Quinta Chamber of Commerce • Coachella Valley Water District • Coachella Valley Boys and Girls Club Host city-wide events throughout the year. Work with other community groups and non- profits to improve events (i.e., Fourth of July Fireworks Event; Trails Day Event in conjunction with the Friends of the Desert Mountains and the National Monument; a Cultural Event in conjunction with the La Quinta Arts Foundation; National Night Out with the Boys and Girls Club, Coachella Valley Recreation and Park District, and Target. Enhance and monitor the park management plan that serves as preventive maintenance and management of existing public park facilities. Work with CVWD on water usage assessment and recommendations for parks. 2 19 Advisory Body to City Council Art in Public Places Be actively involved in City issues and concerns; Receive and take action as directed from City Council; Maintain communication with City Council; Provide annual work plan for City Council review. Implement the recommendations in the Art in Public Places Strategic Plan and continue to support the preventative art maintenance program based upon the maintenance needs of each art piece. Develop an Artist's Registry with assistance from the La Quinta Arts Foundation, provide, an art tour to visit the APP locations and purchase placards to be placed at the Art in Public Places locations. Coordinate and reinstate the Arts Appreciation Day with La Quinta High School. 3 Task: Parks / Recreation Marketing Plan Completion Date: August 2007 Participants: Commissioners Suggested Resources: Community Services staff, City Manager's office Steps to Completion: Commissioners will review and make recommendations to staff on a Community Services Marketing Plan to improve methods to promote and encourage participation in the City's recreation services, park and recreation facilities, cultural arts and senior citizen activities. Track participation levels, participant evaluations and cancellation rates of the programs and activities to measure marketing and promotion effectiveness. Staff Time: 10 hours during marketing plan development Fiscal Commitment: $ plus staff time Staff Role: Provide information and implement the plan Council Role: Provide direction to Commission to fulfill this assignment Reference: 2.95.040 91: Make recommendations to the City Council on how to disseminate, publicize and promote recreation programs to the citizens of La Quinta. 4 21 Task: Park/Trail Planning and Development Completion Date: On -going Participants: Commissioner. Staff and User Groups if needed Suggested Resources: La Quinta Comprehensive General Plan Steps to Completion: Review proposed park and trail development projects for appropriateness for the community needs for proposed projects. Staff Time: 30 - 40 hours per project depending on scope of project) Fiscal Commitment: Undetermined Staff Role: Provide support and liaison to the City Council. Council Role: Include the Commission in the design and development process and conduct public hearings. Review and consider Commission recommendations. Reference: 2.95.040 (5) Serve as a public forum and conduct public hearings (11): Review individual park master plans for recommendation to City Council. 5 22 Task: Liaison to the Community Completion Date: On -going Participants: Commissioners Suggested Resources: Utilize government agencies and area non- profits including Sun Line Transit, Burrtec Waste Management, Boys and Girls Club, Chamber of Commerce and Coachella Valley Water District. Steps to Completion: Invite service provider representatives to the Commission meetings to inform the Commission and describe services available to the community. Staff Time: 1 to 2 hours per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with specific methods as to how to best represent the Council. Reference: Chapter 2.95.040 (a) (12) Aid in coordinating the park and recreation services of other governmental agencies and volunteer organizations; Chapter 2.75.040(6) Work cooperatively with City Boards, Commissions and committees and other public and private organizations promoting art and cultural activities within the City.(13) Make recommendations to the City Council on community issues. 6 23 Task: Community Events Completion Date: On -going Participants: Commissioners Suggested Resources: Community Resources and Agencies Steps to Completion: Host Community Picnic and Birthday Celebration; Open Air Cinemas; Fourth of July Fireworks Event; Trails Day; Art Appreciation Day; National Night* Out; and other various youth, adult, and family special events held during the year. Staff Time: 50 - 80 hours per event Fiscal Commitment: $ for event development Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with direction/comment Reference: Chapter 2.95.040 (15): Recommend to the City Council and upon authorization conduct such programs as, in the opinion of the commission, will increase goodwill and participation among the residents of the community. 7 24 Task: Park Management Program Completion Date: Summer 2008 Participants: Commissioners Suggested Resources: Various public agencies in the community Steps to Completion: Promote well -maintained park facilities by evaluating the park management program with special emphasis on sports turf management and field use. Work with Coachella Valley Water District on a water use assessment project for parks. Staff Time: 15 hours per week Fiscal Commitment: None Staff Role: Upgrade field maintenance program based on PRZ and CVWD studies on sports turf for the Commission to review and approve. Council Role: Provide approval for Commission to fulfill this assignment. Reference: Chapter 2.95.040 (10): Review parks maintenance standards and quality. 8 25 Task: Advisory Body to City Council Completion Date: On -going Participants: Commissioners Suggested Resources: To Be Determined Steps to Completion: • Be actively involved in City issues and concerns; • Receive direction from City Council and take action as directed, accept assignments; • Maintain communication with the City Council; • Provide annual work plan for Council review, comment and approval; • Review grant opportunities and make recommendations for funding to the City Council. Staff Time: 4 - 6 hours per month Fiscal Commitment: None Staff Role: Provide support and liaison to the City Council. Council Role: Provide Commission with specific direction as to how to better assist the Council. Provide opportunities to meet with Council through joint meetings. Reference: Chapter 2.95.020 (a): to serve as an advisory capacity to the City Council; 2.95.040 (a)(4): receive and act on all assignments made by City Council; 2.95.040 (a)(5) Serve as a public forum and conduct public hearings for recreation and human service concerns; 2.95.060 (C): The City Council shall periodically review the progress of the Commission. 9 1 ME Task: Art in Public Places (APP) Completion Date: On -going Participants: Commissioners, staff Suggested Resources: Commissioners, City Council, Residents Steps to Completion: • Review the proposed artwork in relationship to the site and appropriateness of scale, with consideration to diversity of artists and art work and proposed budget; • Implement recommendations from the APP Strategic Plan including the development of an Artist's Registry and Art Tour for the public. Reinstitute the Artist's appreciation Day at La Quinta High School • Continue the art preventive maintenance program based upon the needs of each art piece and add APP placards to the art locations. • Consider APP projects for SilverRock Resort, Civic Center Campus, Library, and the Museum. Staff Time: 10 - 12 hours per project Fiscal Commitment: Funds appropriated from the Art in Public Places Account Staff Role: Consider site, art piece, and appropriation of funds Council Role: Art placement subject to final City Council approval. Reference: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. 10 27 CORRESPONDENCE ITEM: 1 �F`y OF TKF'� TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Directory DATE: February 19, 2008 SUBJECT: Community Services Department Report for January 2008 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MARCH 2O08: Mar 1 Tae Kwon Do, La Quinta High School Mar 3 *Mat Pilates Mar 3 *Ageless Action Aerobics Mar 3 Jazzercise Evening, Senior Center Mar 3 Jazzercise Morning, Fitness Center Mar 4 *Adult CPR and Basic First Aid Mar 4 *Tai Chi Advanced Mar 4 *Dog Training Mar 4 *Basic Internet Mar 4 *Hatha Yoga Mar 4 *Basic Computer Mar 4 Zumba, Senior Center Mar 5 *Tap Technique Mar 5 Adobe Photoshop Professional Version, Senior Center Mar 6 Adobe Elements Intermediate Course, Senior Center Mar 6 *E-Mail Mar 6 *Digital Photo Mar 6 Dance/Play/Pretend, La Quinta High School Mar 6 Beginning Ballet, La Quinta High School Mar 7 *Shamrock Dance Mar 7 *Never Cook Again Mar 8 Algodones Excursion Mar 17 Desert Adventure Boot Camp, La Quinta Park Mar 18 *Photo Editing 1 Mar 18 *Word Processing Mar 18 Adobe Elements Basic Course, Senior Center Mar 18 Personal Touch Body Sculpting, Senior Center Mar 20 Nature Depot Wildflower Side, Senior Center Mar 20 *Intermediate/Advanced Social Ballroom Dance & American Latin 9-1 Mar 20 *Word Processing Level 2 Mar 20 *Mature Driver Training Mar 20 *Tai Chi Everyone Mar 20 *Photo Editing 2 Mar 20 *St. Patrick's Day Luncheon Mar 21 Adult Egg Hunt, Civic Center Campus Mar 22 Annual Egg Hunt, La Quinta Park Mar 22 Nature Depot Hike, Senior Center Mar 24 Ballroom Dancing, Senior Center Mar 25 *Photo Editing 3 Mar 25 *Files & Folders Mar 26 *Fitness & Wellness Day Mar 27 *Photo Editing 4 Mar 27 *Dress w/ Pizzazz Mar 27 *List & Labels Mar 31 *Hooked on Loops Mar 31 Intermediate Computers, Senior Center *Daytime Senior Center class or activity 29 Community Services Program Report for January 2008 2008 2007 2008 20n7 Participants I Participants Variance Meetings Meetings Leisure Classes Ballroom Dancing 11 0 11 3 0 Zumba 18 0 18 9 0 Belly Dancing - Beg 12 13 -1 3 2 Adobe Photo Basic 9 7 2 4 3 Computers - Beg. 9 9 0 3 2 Microsoft Word 6 9 -3 4 2 Tae Kwon Do 1 4 -3 12 8 Dance, Play, & Pretend 61 17 -11 4 6 Totals 721 59 13 42 23 2008 2007 2008 2007 Participants Participants Variance Meetings Meetings Special Events Pillars of the Community 651 80 -15 1 1 Totals 651 80 -15 1 1 2008 2007 2008 2007 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 130 395 -265 22 21 Fitness Center 634 194 440 22 21 Adult Soccer League 200 0 200 4 0 Totals 964 589 375 48 42 Recreation Totals 1,101 728 3731 91 1 66 " Between seasons in 2007. 30 Community Services Department Attendance Report for the Month of January 2008 Summary Sheet Program 2008 2007 Variance Sessions Per Month 2008 2007 Leisure Classes 72 106 -34 42 45 Special Events 65 80 -15 1 1 Adult Sports 964 589 375 48 42 Senior Center 1817 1426 391 142 106 Total 2,918 2,201 717 233 194 Senior Services Senior Center 262 305 -43 10 21 Total 262 305 -43 10 21 Sports User Groups La Quinta Park Use AYSO 1200 1400 -200 22 26 La Quinta FC 15 0 15 4 0 Sports Complex LQ Sports & Youth 120 100 20 15 22 Facility/Park Rentals Senior Center (Private Part) 800 650 150 5 4 (Church) 300 300 0 4 4 Library Classroom 750 1000 -250 15 13 Civic Center (Private Party) 50 200 -1501 1 2 Park Rentals La Quinta Park 50 100 -50 1 2 Fritz Burns Park 50 0 50 1 0 Total 3,3351 3,750 -415 68 73 Total Programs 6,5151 6,256 269 311 288 Volunteer Hours Senior Center 1 329 424 -95 Total Volunteer Hours 3291 424 -95 31 Monthly Revenue Report for January 2008 Monthly Revenue - Facility Rentals 2008 2007 Variance Library' 1 $ - $ 5,202.50 $ (5,202.50) Senior Center $ 3,832.50 $ 3,772.50 $ 60.00 Parks 1 $ 300,00 $ 460.00 $ 160.00) Sports Fields $ 645.00 $ 132.50 $ 512.50 Monthly Facility Revenue $ 4,777.50 $ 9,667.50 $ 4,790.00) Monthly Revenue Senior Center $ 19,839.00 $ 22,881.00 1 $ (3,042.00) Community Services $ 13,884.00 $ 13,439.00 $ 445.00 La Quinta Resident Cards $ 2,850.00 $ 4,395.00 $ (1,545.00) Fitness Cards $ 1,075.00 $ 330.00 $ 745.00 Total Revenue $ 37,648.00 $ 41,045.00 $ (3,397.00) Revenue Year to Date Facility Revenue $ 39,860.50 $ 53,644.00 $ (13,783.50) Senior Center $ 55,461.00 $ 53,117.50 $ 2,343.50 Community Services $ 44,360.50 $ 34,564.00 $ 9,796.50 La Quinta Resident Cards $ 13,935.00 $ 22,710.06 $ (8,775.00) Fitness Cards $ 4,235.00 $ 2,085.00 $ 2,150.00 Total Revenue to Date $ 157,862.00 $ 166,120.50 $ (8,268.60) The Library multi -purpose room is no longer rented out effective Sept. 1, 2007; the Senior Center is now proposed to patrons as an alternative rental location. 32 Senior Center Attendance Senior Center Program Report for January 2008 Participation Participation Variance Meetings Meetings _ 2608 2007 2008 2007 Senior Activities ACBL Bridge 504 451 53 5 5 Bridge, Duplicate/Social/Party 434 288 146 12 13 Welcome 2008 Dance 41 0 41 1 0 Investment Club 6 0 6 1 0 Monthly Birthday Party 30 25 61 1 1 Monthly Luncheon 94 87 7 1 1 Movie Time 41 35 6 5 4 Nabisco Putting Contest 43 0 43 1 0 Putting Contest 9 0 9 4 0 Tennis Club 12 0 12 8 0 Walking Club 17 0 17 7 0 Senior Activity Total 1231 886 345 46 24 Senior Leisure Classes Acrylic Painting 12 0 12 2 0 Arts & Crafts (Gourd Project) 8 0 8 1 0 Ballroom Dance 25 24 1 5 4 Bridge Lessons 85 64 21 7 8 -Computer Classes 39 50 -11 9 8 Dog Training 11 0 11 2 0 Dress w/ Pizazz 3 0 3 3 0 Exercise 62 53 9 11 12 Golden Tones 70 47 23 4 3 Hatha Yoga 23 0 23 4 0 Hooked on Loops 10 3 7 3 4 Nutrition Class 4 0 4 1 0 Pilates 22 20 21 7 8 Quilting 32 35 -31 5 4 Sketch & Draw 20 28 -81 4 4 Tar Chi 31 16 15 8 4 Tap Technique 20 0 20 4 0 Ukulele Players 27 0 27 4 0 Watercolor 49 26 23 8 4 Woodcarvers 33 44 -11 4 4 Senior Leisure Classes Total 586 410 176 96 67 TOTAL SENIOR PROGRAMS 1817 1296 521 142 91 Senior Services FIND Food Distribution 198 203 -5 4 4 EMC Health Screening - Memory Screening 3 4 -1 1 1 Laser Center Contour Derm Skin Cancer Screenti 11 0 11 1 0 HICAP 5 5 0 2 2 Legal Consultation 5 6 -1 1 1 Notary Service 3 3 01 2 2 Patti Gribow Show 5 0 5 1 0 January Seminars 7 9 -2 2 2 Volunteers 25 30 -5 n/a n/a TOTAL SENIOR SERVICES 262 260 7 10 12 SENIOR CENTER TOTAL 2079 1556 528 152 103 33 Volunteer Hours Senior Center Volunteer Total: 2008 2007 Variance 329 424 -95 329 424 -95 Revenue Senior Center Revenue Revenue Total: Jan-08' $19,839.00 $22,881.00 -$3,042.00 t $19,839.00 $22,881.00 -$3,042.00 M Parks Activities Updates For January 2008 The fence at the Fred Wolff Bear Creek Nature Preserve was completed. The contractor was short on the quantity of material and needed to order eight more horizontal sections. The sections were installed within a week and staff performed a final walk-thru of the project. Staff met with the builders of the Centre Point Park to perform a final walk- thru. The City took over the operations of the park as of January Vt. The developers did not use overseeded sod for the park. Therefore, the City's park landscape contractor overseeded the park this month. Many residents are already enjoying the off -leash dog areas at the park. A dedication for the park will be organized by the Community Services Department later in the year. New dog bag dispensers have been installed in the dog park at the Centre Point Park. Each of the two off -leash dog areas has its' own dispenser located next to the trash cans. These are the same dispensers that are used throughout the City's facilities. The landscape contractors installed new planters at the entrances of the Civic Center Campus by the Library and Senior Center. The original planters were damaged by vandals last summer. The replacement of the planters was delayed until the entrance by City Hall could be accessible so the contractors could replace those planters as well to keep the entrance points uniform in appearance. 35 CORRESPONDENCE ITEM: 2 KM O N m m Fog - co - ■ e o /¥ { 2 0 jp ems= // \\\ R7/ /uE /// E/) fG 7N co CC)� 2 \ \ E 0 /222 & IN z E U e %\\\ ■ 36 {/ \ ` Ez o 00 O O N # 7 Q ^ - [\/ �)/) ■ - - 11 M. ■ \\/ _ £}u R\ EE 3E E I/oa/ & ■ ■ 37 a' rl � I l 1 }'L, i I SANTA ANA RIVER TRAIL: $15 mdhon has been allotted to complete the largest gap in the coast to crest trail along the Orange and Riverside county border at the Prado Dam. The first $2 million is being spent for the design phase which is underway. ail THE PRESS -ENTERPRISE �Last steps start on river trail DESIGN: Filling a 22-mile gap will complete the mountains -to sea regional pathvla'. BY PAICE AUSTIN HE PAESs-INIEPW[rst CORONA — 'I'h- long-awaited Santa Ana Itlet-i "frail and Parkway has a 22-I11ui gap that runs flu ough Corona from the Orange County border to Nor- co, but enthusiasts are closer ,hall ever to completing the trail The state Coastal Conser- Eanev recently released $2 mil Ion for the design phase of the final portion of the trail, and Corona has taken the lead role m the project's development. 'thus piece of the trail, known :oo!'nI,,II} a+ the "pinch point,., (he last fo be developed for 0irason>,, 11n9uding the �uiph olin>icai borders and the nun[hei of agencies with project's chief strategist con- tracted by Riverside. It will take another five years before the trail section is ready to use, but that is not so long considering the 40 years it took to reach this.,point, she added. "For four decades there were fits and starts, and the trail just sort of sputtered along," she said. "We've never had this kind of momentum before." Lock -Dawson credits the mo- mentum to local politicians who used their clout to lodge federal funding for the trail. The pinch point segment of the trail snakes through the now -green Santa Ana Canyon, around the Prado Dam and over land controlled by three counties, multiple water and flood -control agencies aad the U.S. Army Corps of Engineers It is a place where the rner occasionally rages and swells enough to wash away any luri,au:uon o�cr the land, said trails Construction would have Reach Paige Austin at 951-893 2106 or Patricia Lock Dawson, the to include a series of bridges to pausnnOaPEcom Rnin PvnPrtPf] this wppkPnfi I make sure the new trail is safe, said Lock -Dawson. Unlike the earlier segments of the trail, this final portion will be built with dual trails to accommodate sometimes con- flicting uses such as horseback riders and bicyclists. Corona officials are in the process of evaluating bids by trail design companies, said Gabe Garcia, Corona Parks and Community Services director. About jimillion has already een allotted from Drop 94 and money to comprleeti`77 prMn over re nex several e said. "1Vjthout this segment, the trail fails. It doesn't connect," said Corona Councilman Eu- gene Montanez. "When it is completed, it's going to have a big impact on the region. Peo- ple will be able to ride their bikes to work in Orange County or just head down to the beach on the weekends." 01 COMMISSIONER ITEM: 1 =o0 00 r Z ocoo > O rn o w Y Ot QO co J O Z � O ON m N m y a o om a` = O ]e 0 U w 2 ci Q ca O n N W O N J N 2 a m N a Q 0 o w cv m w O N m h E rn fL y n W � N O O 0 pO 0 N 0 O O ¢ w � � > c � Q O Q y Y h LL � n 01 U p O O O OD cc O W O r t N Z D c ayi a E 0 E x O c w U o N ° E a Q r c > N O O 2i y m C d U m U > C J c O c m m 3 o > > > � O I� V C Y E N C W c E N o O W p O U - c m U a N y m (n Q � c m Oj p e L N Y N V� a a `m �adcnOmOa c c c d N N a a` a C O C N N O a` a` c d d a` c c N N a` a` c N N N a aci d d d a a 0 N d N a a c r m C N V C � C U O N N U L 0 M C m U N J U U ccy c 0o m W �U>3 ¢ a m s• O > O O O S 0 2 S U 2 0 c c c c N VU1 VUl N a a a a c c c N N N a` a` a` c c c d d d a a` a` c c c C N N N N a` a` a` a` c N c UJ c N a a a c c c N c N c N d N d d d VUI d a (I- a a c c C c N N N N 6- a` a` a` C O N 7 @ U N O m c o a O N'a m O N j a 3r (1) y 3 V x a Q O L p w NOS w c CO N m O > ry .� N -Oa C c_O N Z a w m f N U Q> 39 a o 0 N O O 3 N N � Y U O h U \ O Y W W N O N N N d p O O cc a a d00 p W O N d � O � a J U p C C 9 0 N N y y N 3 0 m U = 0 �O a` a T Y v C) 00 p C C coO O N N d 9° m a a y rn O L N C C C C N N tU/f N N d y N G C C N N N U O d N N N O a` 0- 0 U C y C R O O N J W R c N S N N W N O m 2 3 O y W _ U R w+ >0 > N J E _ N ° a Y « N �i O U Q U Z c] S c c c N N N a` a` a` N p R c c Ul U y N a a` c C N N a- a c c N N N d a a aci aci aci N d N a` a a c c c N Y N d N � a a a c O O O o L w N C Q mui p r N W Vl y Y N Y c c U_ c O t c R O U c O y N C N R O N U W c O j N m R� U o y m E . a cLi ^G Q Q Y ii (DIN E