2008 03 10 CSCCOMMUNITY SERVICES COMMISSION
AGENDA
La Quinta Study Session Room
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
MONDAY, March 10, 2008 - 5:30 P.M.
CALL TO ORDER
1 . Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less
CONFIRMATION OF AGENDA
PRESENTATIONS (10 MINUTES EACH) -
1 . Eunice Lovi, Director of Planning & Development, SunLine Transit Agency
APPROVAL OF MINUTES
1 Approval of February 11, 2008 Minutes
2 Approval of February 23, 2008 Minutes
CONSENT CALENDAR - NONE
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
PUBLIC HEARING - NONE
BUSINESS SESSION
1 . Consideration of the 2008-2009 Commissioners Annual Work Plan
CORRESPONDENCE AND WRITTEN MATERIALS
1 . Monthly Department Report for January 2008
2. Calendar of Monthly Events
3. Trails Article from the Press -Enterprise
COMMISSIONER ITEMS
1 . Report from Commissioners Regarding Meetings Attended
ADJOURNMENT
Adjourn to a Regular meeting to be held on April 14, 2008 commencing at 5:30 p.m, at
the La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253.
S:\Community Services\CS Commission\CSC Meetings\ 2008\03-1 0-08\Agend a March 10, 2008.doc
PRESENTATION: 1
/ ` I
COMMUNITY SERVICES COMMISSION MEETING
MEETING DATE: March 10, 2008
ITEM TITLE: Presentation by the Director of
Planning & Development at SunLine Transit
Agency
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Eunice Lovi, Director of Planning & Development, SunLine Transit Agency, will
present to the Commission the new Route 70 which travels and transports
through La Quinta.
Respectfully submitted
Edie Hylton
Community Services Director
S:\Community Services\CS Commission\CSC Meetings\2008\03-10-08\SunLine
Presentation.doc
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APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
February 11, 2008
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. by Chairperson Weber.
Commissioner Sylk led the audience in the Pledge of Allegiance.
COMMISSIONERS PRESENT
COMMISSIONERS ABSENT
Commissioner Sheldon Brodsky
Vice -Chairperson Bob Leidner
Commissioner E. Howard Long
Commissioner Dori Quill
Commissioner Robert F. Sylk
Chairperson Mark Weber
Commissioner Andrea Gassman
STAFF PRESENT: Edie Hylton, Community Services Director
Steve Howlett, Golf & Parks Manager
Angela Guereque, Senior Secretary
PUBLIC COMMENT
Stan Ford, Coachella Valley Recreation and Park District (CVRPD), spoke about
upcoming events including "Live roQ" starting Saturday, February 15, 2008 at La
Quinta Community Park; Soap Box Derby on Saturday, March 29, 2008; and Pets
on Parade on Saturday, April 5, 2008. Mr. Ford stated that he will come back to
the Commission for an update on the First Tee Youth Golf Program and the Phoenix
Suns game at the Indian Wells Tennis Garden.
Commissioner Quill asked how activities are promoted for CVRPD. Mr. Ford stated
that activities are promoted via radio, television, and catalog.
Commissioner Quill asked about the status of Coral Mountain. Mr. Ford stated that
there are some conditions that are currently holding up the project and he will be
meeting with the Planning Department staff next week regarding those conditions.
Chairperson Weber thanked Mr. Ford for coming and stated that he would like to
see the level of communication between the City and CVRPD enhanced.
5
..,, •u�uty`1o,^.t�. _�•mrnrs�o-iEl�li��;ans
hAmjary 11, 2008
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioner Sylk and seconded by Commissioner Long
to confirm the agenda. Motion carried unanimously.
PRESENTATIONS:
APPROVAL OF MINUTES
1. Approval of January 14, 2008 Minutes
Motion - It was moved by Commissioner Long and seconded by Vice -Chairperson
Leidner to approve the minutes as submitted. Motion carried unanimously.
CONSENT CALENDAR
None.
PUBLIC HEARING
None.
BUSINESS ITEMS
1. Consideration of Two Commissioners to Serve on the Civic Center Art Purchase
Committee.
Two City Council Members in conjunction with two Community Services
Commission Members will view the artwork at the La Quinta Arts Festival for
consideration of an art purchase to be displayed at a City facility. The Festival will
be held from March 13 through March 16, 2008 at the Civic Center Campus.
The Art Purchase Committee will meet on March 13, 2008 at approximately 9:00
a.m. to select an art piece.
Commissioner Long asked how much the Committee had last year to spend.
Director Hylton stated it was $7,500.
Motion - It was moved by Commissioner Long and seconded by Commissioner
Sylk to appoint Commissioner Gassman and Commissioner Brodsky to serve on the
Civic Center Art Purchase Committee with Chairperson Weber as an alternate to
select Civic Center Art during the La Quinta Arts Festival. Motion carried
unanimously.
11
sr,n',.m:; `. , „..� ;:;�"nNlir•vt�s i,:bnie�y 71 20,C}f>
2. Consideration of Participation for the Annual Egg Hunt and Picnic.
Staff is requesting the assistance of two Commissioners to assist in upcoming
spring events by way of a Community Services booth. The events will be held on
March 22, 2008 from 9:00 am - 11:00 am and April 26, 2008 from 10:00 am -
12:00 pm.
Commissioner Long asked if the File of Life could be ready for handout at the
Picnic. Director Hylton stated that this is not going to be started until Fiscal Year
2008/2009.
Vice -Chairperson Leidner suggested having cupcakes instead of cake at the Picnic.
Commissioner Quill suggested advertising big events like these with banners at the
corner of Highway 111 and Washington Street. Director Hylton stated that
postcards will be going out and staff is currently checking on the sign ordinance
with the Planning Department.
Vice -Chairperson Leidner asked if any thought has ever been given to having the
Picnic in North La Quinta. Director Hylton stated that staff is open to looking at
that suggestion.
Motion - It was moved by Vice -Chairperson Leidner and seconded by
Commissioner Sylk to assign Commissioner Long and Commissioner Quill to assist
in the Annual Egg Hunt with Commissioner Sylk as an alternate; and Commissioner
Brodsky, Commissioner Gassman, Vice -Chairperson Leidner, and Commissioner
Long to assist in the Picnic with Commissioner Sylk as an alternate. Motion carried
unanimously.
CORRESPONDENCE AND WRITTEN MATERIALS
1 . Monthly Department Report for December 2007
Vice -Chairperson Leidner asked where the "Wicked" revenue is shown in the
report. Director Hylton stated it is not listed separately; it is included in the
excursion revenues.
Commissioner Long asked what the City's fiscal year is. Director Hylton stated it is
from July 1 to June 30.
Chairperson Weber asked what the status of the Interactive Water Feature is.
Director Hylton stated that funds for the feature upgrades were not budgeted in the
current budget and that staff is requesting funding in the mid year budget. The
project will consist of pulling up and replacing the rubber flooring with a better
7
E ebr[,nry 11, 2008
product. The spray guns that were originally selected were not right for this type
of facility and will be replaced with non moving spray features. This project should
be completed by late Spring 2008.
Commissioner Sylk asked why there is not a City Community Center with all of the
events and activities we provide. Director Hylton stated that CVRPD is a regional
provider and has a Community Center. Commissioner Quill stated that CVRPD
used to run all the activities for La Quinta before the Community Services
Department was started.
Chairperson Weber suggested some type of formal mechanism for communication
and monthly meetings with CVRPD.
Commissioner Quill asked where the dog bowls are at the dog parks. Mr. Howlett
stated that there are human/animal drinking fountains outside the gate at Fritz
Burns Park.
Commissioner Quill suggested a water truck water the dirt that was moved at the
Fred Wolff Nature Preserve to help grow native plants naturally.
Commissioner Quill asked why there were not banners promoting the Bob Hope
Chrysler Classic. Director Hylton stated that Desert Classic Charities promoted that
event.
Commissioner Long asked if staff has thought about selling memberships for
SilverRock Resort. Mr. Howlett stated that the City Council determines the fee
structure. Director Hylton stated that staff can suggest membership ideas to
Landmark since they handle the operations.
2. Calendar of Monthly Events
COMMISSIONER ITEMS
1. Reports from Commissioners Regarding Meetings Attended.
Commissioner Gassman; Commissioner Long; Commissioner Quill, and Chairperson
Weber attended the Pillars of the Community.
OPEN DISCUSSION
Commissioner Quill asked about the Air Motion art piece in the Village Roundabout.
Mr. Howlett stated that the recent wind event destroyed it and staff is currently
looking for other options for that area.
f ul,.ruwy 11. 2008
Vice -Chairperson Leidner stated that the Tour de Palm Springs was a successful
event and he received good comments about the La Quinta bike paths.
ADJOURNMENT
It was moved by Commissioner Sylk and seconded by Commissioner Long to
adjourn the Community Services Commission meeting at 6:45 p.m. Motion carried
unanimously.
NEXT MEETING INFORMATION:
A Special Meeting of the Community Services Commission to be held on February
23, 2008 commencing at 9:00 a.m. at the north entrance to City Hall, 78-495
Calle Tampico, La Quinta, CA 92253.
Submitted by:
Angela Guereque
Community Services Senior Secretary
E
APPROVAL OF MINUTES: 2
COMMUNITY SERVICES COMMISSION
SPECIAL MEETING
MINUTES
February 23, 2008
CALL TO ORDER
A special meeting of the Community Services Commission was called to order at
9:05 a.m. by Vice -Chairperson Leidner.
COMMISSIONERS PRESENT: Commissioner Sheldon'Brodsky
Commissioner Andrea Gassman
Vice -Chairperson Bob Leidner
Commissioner E. Howard Long
Commissioner Dori Quill
Commissioner Robert F. Sylk
Chairperson Mark Weber
STAFF PRESENT: Edie Hylton, Community Services Director
Steve Howlett, Golf & Parks Manager
Angela Guereque, Senior Secretary
PUBLIC COMMENT
None.
CONFIRMATION OF AGENDA
Motion - It was moved by Vice -Chairperson Leidner and seconded by Commissioner
Long to confirm the agenda. Motion carried unanimously.
STUDY SESSION:
ART & PARKS TOUR FOR THE COMMUNITY SERVICES COMMISSION
The Art & Parks Tour began at the entrance to City Hall then proceeded to the
following locations:
Civic Center Campus
Commissioner Quill suggested a picnic table be placed near the Library. Director
Hylton suggested putting one on the concrete area on the east site of the Library.
10
hlfut ry23.2008
Chairperson Weber asked about the tiles around the emergency generator room.
Director Hylton stated that the La Quinta Arts Foundation approached the City for
placement of these contributor tiles in this location.
There were no comments on the following art pieces: Spirit of La Quinta; Bronze
Relief Map; Animal Tracks; and the Sun and Moonbeam.
Acknowledgement Areas. Commissioner Long noted that there was a missing
piece on the Art Acknowledgment Area. Director Hylton stated that there was a
quail there that was taken down due to vandalism and the bronze setter is looking
for that piece. Commissioner Gassman suggested opening up a new project to get
suggestions for a new piece.
Native American Theme Mosaics. Commissioner Sylk suggested diverting the
walkways around these mosaics to protect them. Staff suggested looking into a
polymer sealant for these mosaics.
Dedication Courage and Honor. Graffiti noted and called into Public Works for
removal.
Horses Running Free (Desert Club & Calle Tampico)
Bear Creek Trail
Fred Wolff Nature Preserve
Chairperson Weber asked how the new fencing was holding up with graffiti. Mr.
Howlett stated that there has not been any graffiti so far and that the fence can be
power sanded, if necessary, to remove any graffiti. The gray color blends into the
area well.
CoNIP. riACIC
Mr. Howlett stated that there is minimal lighting on 3 or 4 trees at night.
Chairperson Weber asked if the City allows vehicle access in this area. Mr.
Howlett stated that vehicle access is only allowed for rentals to load and unload.
Commissioner Quill suggested another dog bag dispenser be placed in this area.
Fish Trap. Director Hylton stated that this piece is a priority for improvements.
Velasco Park
11
Mr. Howlett stated that this pocket park is considered water efficient by the
Coachella Valley Water District.
Eisenhower Park
Mr. Howlett noted that there are 2 picnic tables at this park. Mr. Howlett stated
that this park will be part of a future improvement project with CVWD to promote
water efficiency.
Fritz Burns Park
Chairperson Weber suggested signage on the outside of the restrooms and pressure
washing the insides of the restrooms.
Commissioner Quill asked if there would be any pool improvements. Director
Hylton stated that staff would like to aqua fitness classes being held there. Graffiti
on pool canopy noted.
Chairperson Weber stated that the grass looks really good.
Mr. Howlett noted that the wood walkway cover is rotting and this is a
maintenance issue in progress. Chairperson Weber stated that the light fixture
cover needs to be replaced as soon as possible due to exposed wires. The City's
contracted electrician was contacted at that time to fix the light as soon as
possible.
Dances with Landscape Mosaics. Pieces worn and faded. Staff will look into a
polymer sealant for these mosaics.
In -Between Earth and Sky Spray Towers. Commissioner Quill suggested a similar
spray tower be placed at La Quinta Park.
There were no comments on the following art pieces: Gateway to the Desert and
the Arch Sculpture.
Sports Complex
Director Hylton stated that 1,500 to 1,600 kids use this park and it needs major
renovation. This is the next big project coming up. The Desert Sands Unified
School District Measure K funding is planned for use on this project. Chairperson
Weber suggested scaling the project to fit funding issues if needed.
Mr. Howlett stated that the City maintains the grass and the Desert Sands Unified
School District manages the irrigation. There will be a presentation to the
Commission by Community Works for this rehabilitation project in the near future.
12
4
Ftlr awry 23. 2008
Saguaro Park
Mr. Howlett noted that this is also a water efficient neighborhood park.
"Don" at Rancho La Quinta
Desert Dolmen
La Quinta Court Fountai
Noted that one of the fountains is not operating.
Bus Stoo Shelters
Bus Stop Shelter and Desert Scene Mural at La Quinta Car Wash
Noted that the bus stop shelter panel was removed and placed at the maintenance
yard due to vandalism. Staff will follow up on this item.
La Quinta High School Mascot Mural
La Quinta Park
Chairperson Weber suggested a public safety parking spot. Director Hylton stated
that the Public Works Department is supposed to be taking care of that.
Commissioner Quill stated that there is no lighting near the shade structures.
Director Hylton suggested putting 2 or 3 down lights at various locations.
Chairperson Weber suggested a solar structure.
Commissioner Quill noted that there is not enough shade areas or benches near the
skate park. Mr. Howlett stated that the benches were pulled out due to vandalism.
Commissioner Quill noted there was no drinking fountain at the restrooms.
Commissioner Quill suggested a comfort spray station similar to the one at Fritz
Burns Park.
sert Pride Park
Mr. Howlett noted that this park serves local residents and is a easily maintained
park. Chairperson Weber suggested a dog drinking fountain.
Centre Point Park
13
wunraty 23, 200£3
5
Director Hylton stated that staff is currently sending out park naming forms to
residents within 500 feet for this park. Director Hylton stated that parking is a
problem at this location.
Commissioner Long suggested posting signs on the outside of the dog parks for
small and large animals.
Fire M Maw LEM
Mr. Howlett stated that curbing and DG have been added here with more coming
next year.
Chairperson Weber suggested relocating the utility box or moving the trail around
it.
Director Hylton stated that the rubber flooring under the water feature will be torn
out and replaced.
Chairperson Weber suggested Frisbee golf for this location.
Monticello Park
Chairperson Weber suggested Frisbee golf for this location.
Commissioner Gassman suggested a shade structure be placed over the
playground.
Commissioner Quill suggested a picnic table be added.
erson Street Entrance Monument
ADJOURNMENT
It was moved by Commissioner Gassman and seconded by Vice -Chairperson
Leidner to adjourn the Community Services Commission meeting at 11:53 p.m.
Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on March
10, 2008 commencing at 5:30 p.m. in the Study Session Room, 78-495 Calle
Tampico, La Quinta, CA 92253.
14
hAmjary 23, 2008
Submitted
Angela Guereque
Community Services Senior Secretary
15
COMMUNITY SERVICES COMMISSION
MEETING DATE: March 10, 2008
ITEM TITLE: Consideration of the 2008-2009
Commissioners Annual Work Plan
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: I
CONSENT CALENDAR:
STUDY SESSION:
[a1111111[OJ1_DIM] Ia"
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The Community Services Commission submits an Annual Work Plan for City
Council consideration prior to the new fiscal year. Attachment 1 provides a draft
of the 2008-2009 Work Plan for the Community Services Commission's review and
approval. This plan adopts several of the items in the Community Services Master
Plan and items from the recent Art and Park Tour to discuss and consider for
approval. The Commission may have additional goals that they wish to undertake.
The Commission may also want to assign specific tasks to Commissioners to
complete by determined deadlines.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Approve the 2008-2009 Annual Work Plan and direct staff to present for
City Council consideration; or
2. Do not approve the 2008-2009 Annual Work Plan; or
3. Provide staff with alternate direction.
&\Community Services\CS Commission\CSC Meetings\2008\03-10-08\Annual Work Plan 03-08.doc 16
Respectfully submitted,
"-L'
Edie Hylton
Community Services Director
Attachment: 1. Annual Work Plan
S:\Community Services\CS Commission\CSC Meetings\2008\03-10-08\Annual Work Plan 03-08.doc 17
COMMUNITY SERVICES COMMISSION PHILOSOPHY
The general purpose of the Community Services Commission is to encourage the
development of a planned and orderly approach to the delivery of leisure and community
services in the City.
The objectives of the Commission are to:
♦ Serve in an advisory capacity to the City Council on identifying matters
pertaining to recreation, cultural arts, and community services;
♦ Communicate the availability of services to citizens through both private and
public resources to avoid duplication and conflict of effort;
♦ To evaluate the effectiveness of services provided.
ASSIGNMENT ITEMS: PAGE
2008-2009 Specific Goals and Objectives 2
Parks and Recreation Marketing Plan 4
Park/Trail Planning and Development 5
Liaison to the Community 6
Community Events 7
Park Management Program 8
Advisory Body to City Council 9
Art in Public Places 10
IF
2008-2009 Specific Goals and Objectives
Assignment Items
Parks/Recreation Marketing Plan
Park/Trail Planning & Development
Liaison To Community
Community Events
Park Management Plan
Goals and Objectives
Review and update the Community Services
Marketing Plan for implementation by staff
Review proposed Park and Trail Development
Contact and arrange for service providers to
attend Commission meetings to describe
services available to residents:
• Burrtec Waste Management
• SunLine Transit
• La Quinta Chamber of Commerce
• Coachella Valley Water District
• Coachella Valley Boys and Girls Club
Host city-wide events throughout the year.
Work with other community groups and non-
profits to improve events (i.e., Fourth of July
Fireworks Event; Trails Day Event in conjunction
with the Friends of the Desert Mountains and
the National Monument; a Cultural Event in
conjunction with the La Quinta Arts Foundation;
National Night Out with the Boys and Girls
Club, Coachella Valley Recreation and Park
District, and Target.
Enhance and monitor the park management plan
that serves as preventive maintenance and
management of existing public park facilities.
Work with CVWD on water usage assessment
and recommendations for parks.
2 19
Advisory Body to City Council
Art in Public Places
Be actively involved in City issues and
concerns; Receive and take action as directed
from City Council; Maintain communication with
City Council; Provide annual work plan for City
Council review.
Implement the recommendations in the Art in
Public Places Strategic Plan and continue to
support the preventative art maintenance
program based upon the maintenance needs of
each art piece. Develop an Artist's Registry
with assistance from the La Quinta Arts
Foundation, provide, an art tour to visit the APP
locations and purchase placards to be placed at
the Art in Public Places locations. Coordinate
and reinstate the Arts Appreciation Day with La
Quinta High School.
3
Task: Parks / Recreation Marketing Plan
Completion Date: August 2007
Participants: Commissioners
Suggested Resources: Community Services staff, City Manager's
office
Steps to Completion: Commissioners will review and make
recommendations to staff on a Community
Services Marketing Plan to improve
methods to promote and encourage
participation in the City's recreation services,
park and recreation facilities, cultural arts and
senior citizen activities. Track participation
levels, participant evaluations and cancellation
rates of the programs and activities to measure
marketing and promotion effectiveness.
Staff Time: 10 hours during marketing plan development
Fiscal Commitment: $ plus staff time
Staff Role: Provide information and implement the plan
Council Role: Provide direction to Commission to fulfill this
assignment
Reference: 2.95.040 91: Make recommendations to the
City Council on how to disseminate, publicize
and promote recreation programs to the citizens
of La Quinta.
4 21
Task: Park/Trail Planning and Development
Completion Date: On -going
Participants: Commissioner. Staff and User Groups if needed
Suggested Resources: La Quinta Comprehensive General Plan
Steps to Completion: Review proposed park and trail development
projects for appropriateness for the community
needs for proposed projects.
Staff Time: 30 - 40 hours per project depending on scope
of project)
Fiscal Commitment: Undetermined
Staff Role: Provide support and liaison to the City Council.
Council Role: Include the Commission in the design and
development process and conduct public
hearings. Review and consider Commission
recommendations.
Reference: 2.95.040 (5) Serve as a public forum and
conduct public hearings (11): Review individual
park master plans for recommendation to City
Council.
5 22
Task: Liaison to the Community
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Utilize government agencies and area non-
profits including Sun Line Transit, Burrtec
Waste Management, Boys and Girls Club,
Chamber of Commerce and Coachella Valley
Water District.
Steps to Completion: Invite service provider representatives to the
Commission meetings to inform the Commission
and describe services available to the
community.
Staff Time: 1 to 2 hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific methods as
to how to best represent the Council.
Reference: Chapter 2.95.040 (a) (12)
Aid in coordinating
the park and recreation
services of other
governmental agencies
and volunteer
organizations; Chapter
2.75.040(6) Work
cooperatively with City Boards, Commissions
and committees and other
public and private
organizations promoting
art and cultural
activities within the
City.(13) Make
recommendations to the
City Council on
community issues.
6 23
Task: Community Events
Completion Date: On -going
Participants: Commissioners
Suggested Resources: Community Resources and Agencies
Steps to Completion: Host Community Picnic and Birthday
Celebration; Open Air Cinemas; Fourth of July
Fireworks Event; Trails Day; Art Appreciation
Day; National Night* Out; and other various
youth, adult, and family special events held
during the year.
Staff Time: 50 - 80 hours per event
Fiscal Commitment: $ for event development
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with direction/comment
Reference: Chapter 2.95.040 (15): Recommend to the City
Council and upon authorization conduct such
programs as, in the opinion of the commission,
will increase goodwill and participation among
the residents of the community.
7 24
Task: Park Management Program
Completion Date: Summer 2008
Participants: Commissioners
Suggested Resources: Various public agencies in the community
Steps to Completion: Promote well -maintained park facilities by
evaluating the park management program with
special emphasis on sports turf management
and field use. Work with Coachella Valley Water
District on a water use assessment project for
parks.
Staff Time: 15 hours per week
Fiscal Commitment: None
Staff Role: Upgrade field maintenance program based on
PRZ and CVWD studies on sports turf for the
Commission to review and approve.
Council Role: Provide approval for Commission to fulfill this
assignment.
Reference: Chapter 2.95.040 (10): Review parks
maintenance standards and quality.
8 25
Task: Advisory Body to City Council
Completion Date: On -going
Participants: Commissioners
Suggested Resources: To Be Determined
Steps to Completion: • Be actively involved in City issues and
concerns;
• Receive direction from City Council and take
action as directed, accept assignments;
• Maintain communication with the City
Council;
• Provide annual work plan for Council review,
comment and approval;
• Review grant opportunities and make
recommendations for funding to the City
Council.
Staff Time: 4 - 6 hours per month
Fiscal Commitment: None
Staff Role: Provide support and liaison to the City Council.
Council Role: Provide Commission with specific direction as
to how to better assist the Council. Provide
opportunities to meet with Council through joint
meetings.
Reference: Chapter 2.95.020 (a): to serve as an advisory
capacity to the City Council; 2.95.040 (a)(4):
receive and act on all assignments made by City
Council; 2.95.040 (a)(5) Serve as a public
forum and conduct public hearings for
recreation and human service concerns;
2.95.060 (C): The City Council shall periodically
review the progress of the Commission.
9
1
ME
Task: Art in Public Places (APP)
Completion Date: On -going
Participants: Commissioners, staff
Suggested Resources: Commissioners, City Council, Residents
Steps to Completion: • Review the proposed artwork in relationship
to the site and appropriateness of scale, with
consideration to diversity of artists and art work
and proposed budget;
• Implement recommendations from the APP
Strategic Plan including the development of an
Artist's Registry and Art Tour for the public.
Reinstitute the Artist's appreciation Day at La
Quinta High School
• Continue the art preventive maintenance
program based upon the needs of each art piece
and add APP placards to the art locations.
• Consider APP projects for SilverRock Resort,
Civic Center Campus, Library, and the Museum.
Staff Time: 10 - 12 hours per project
Fiscal Commitment: Funds appropriated from the Art in Public Places
Account
Staff Role: Consider site, art piece, and appropriation of
funds
Council Role: Art placement subject to final City Council
approval.
Reference: Chapter 2.75.040 (12) The Commission will
submit to the City Council a recommendation
for ratification of public art to be financed by
the Art in Public Places program. (15) The
Commission will make recommendations to the
City Council for the commissioning of artworks,
the purchase or lease of art sites, agreements
for the purchase and display of artwork, or the
repair, maintenance or servicing of artwork.
10 27
CORRESPONDENCE ITEM: 1
�F`y OF TKF'�
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Directory
DATE: February 19, 2008
SUBJECT: Community Services Department Report for January 2008
UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE
MONTH OF MARCH 2O08:
Mar 1 Tae Kwon Do, La Quinta High School
Mar 3 *Mat Pilates
Mar 3 *Ageless Action Aerobics
Mar 3 Jazzercise Evening, Senior Center
Mar 3 Jazzercise Morning, Fitness Center
Mar 4 *Adult CPR and Basic First Aid
Mar 4 *Tai Chi Advanced
Mar 4 *Dog Training
Mar 4 *Basic Internet
Mar 4 *Hatha Yoga
Mar 4 *Basic Computer
Mar 4 Zumba, Senior Center
Mar 5 *Tap Technique
Mar 5 Adobe Photoshop Professional Version, Senior Center
Mar 6 Adobe Elements Intermediate Course, Senior Center
Mar 6 *E-Mail
Mar 6 *Digital Photo
Mar 6 Dance/Play/Pretend, La Quinta High School
Mar 6 Beginning Ballet, La Quinta High School
Mar 7 *Shamrock Dance
Mar 7 *Never Cook Again
Mar 8 Algodones Excursion
Mar 17 Desert Adventure Boot Camp, La Quinta Park
Mar 18 *Photo Editing 1
Mar 18 *Word Processing
Mar 18 Adobe Elements Basic Course, Senior Center
Mar 18 Personal Touch Body Sculpting, Senior Center
Mar 20 Nature Depot Wildflower Side, Senior Center
Mar 20 *Intermediate/Advanced Social Ballroom Dance & American Latin
9-1
Mar 20
*Word Processing Level 2
Mar 20
*Mature Driver Training
Mar 20
*Tai Chi Everyone
Mar 20
*Photo Editing 2
Mar 20
*St. Patrick's Day Luncheon
Mar 21
Adult Egg Hunt, Civic Center Campus
Mar 22
Annual Egg Hunt, La Quinta Park
Mar 22
Nature Depot Hike, Senior Center
Mar 24
Ballroom Dancing, Senior Center
Mar 25
*Photo Editing 3
Mar 25
*Files & Folders
Mar 26
*Fitness & Wellness Day
Mar 27
*Photo Editing 4
Mar 27
*Dress w/ Pizzazz
Mar 27
*List & Labels
Mar 31
*Hooked on Loops
Mar 31
Intermediate Computers, Senior Center
*Daytime Senior Center class or activity
29
Community Services Program Report for January 2008
2008 2007 2008 20n7
Participants
I Participants
Variance
Meetings
Meetings
Leisure Classes
Ballroom Dancing
11
0
11
3
0
Zumba
18
0
18
9
0
Belly Dancing - Beg
12
13
-1
3
2
Adobe Photo Basic
9
7
2
4
3
Computers - Beg.
9
9
0
3
2
Microsoft Word
6
9
-3
4
2
Tae Kwon Do
1
4
-3
12
8
Dance, Play, & Pretend
61
17
-11
4
6
Totals
721
59
13
42
23
2008 2007 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Special Events
Pillars of the Community
651
80
-15
1
1
Totals
651
80
-15
1
1
2008 2007 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Adult Sports
Open Gym Basketball
130
395
-265
22
21
Fitness Center
634
194
440
22
21
Adult Soccer League
200
0
200
4
0
Totals
964
589
375
48
42
Recreation Totals 1,101 728 3731 91 1 66
" Between seasons in 2007.
30
Community Services Department
Attendance Report for the Month of January 2008
Summary Sheet
Program 2008 2007 Variance Sessions Per Month
2008 2007
Leisure Classes
72
106
-34
42
45
Special Events
65
80
-15
1
1
Adult Sports
964
589
375
48
42
Senior Center
1817
1426
391
142
106
Total
2,918
2,201
717
233
194
Senior Services
Senior Center
262
305
-43
10
21
Total
262
305
-43
10
21
Sports User Groups
La Quinta Park Use
AYSO
1200
1400
-200
22
26
La Quinta FC
15
0
15
4
0
Sports Complex
LQ Sports & Youth
120
100
20
15
22
Facility/Park Rentals
Senior Center
(Private Part)
800
650
150
5
4
(Church)
300
300
0
4
4
Library
Classroom
750
1000
-250
15
13
Civic Center
(Private Party)
50
200
-1501
1
2
Park Rentals
La Quinta Park
50
100
-50
1
2
Fritz Burns Park
50
0
50
1
0
Total
3,3351
3,750
-415
68
73
Total Programs
6,5151
6,256
269
311
288
Volunteer Hours
Senior Center
1 329
424
-95
Total Volunteer Hours
3291
424
-95
31
Monthly Revenue Report for January 2008
Monthly Revenue - Facility Rentals 2008 2007 Variance
Library'
1 $
-
$
5,202.50
$
(5,202.50)
Senior Center
$
3,832.50
$
3,772.50
$
60.00
Parks 1
$
300,00
$
460.00
$
160.00)
Sports Fields
$
645.00
$
132.50
$
512.50
Monthly Facility Revenue
$
4,777.50
$
9,667.50
$
4,790.00)
Monthly Revenue
Senior Center
$
19,839.00
$
22,881.00
1 $
(3,042.00)
Community Services
$
13,884.00
$
13,439.00
$
445.00
La Quinta Resident Cards
$
2,850.00
$
4,395.00
$
(1,545.00)
Fitness Cards
$
1,075.00
$
330.00
$
745.00
Total Revenue
$
37,648.00
$
41,045.00
$
(3,397.00)
Revenue Year to Date
Facility Revenue
$
39,860.50
$
53,644.00
$
(13,783.50)
Senior Center
$
55,461.00
$
53,117.50
$
2,343.50
Community Services
$
44,360.50
$
34,564.00
$
9,796.50
La Quinta Resident Cards
$
13,935.00
$
22,710.06
$
(8,775.00)
Fitness Cards
$
4,235.00
$
2,085.00
$
2,150.00
Total Revenue to Date
$ 157,862.00
$ 166,120.50
$
(8,268.60)
The Library multi -purpose room is no longer rented out effective Sept. 1, 2007; the
Senior Center is now proposed to patrons as an alternative rental location.
32
Senior Center Attendance
Senior Center Program Report for January 2008
Participation
Participation
Variance
Meetings
Meetings
_
2608
2007
2008
2007
Senior Activities
ACBL Bridge
504
451
53
5
5
Bridge, Duplicate/Social/Party
434
288
146
12
13
Welcome 2008 Dance
41
0
41
1
0
Investment Club
6
0
6
1
0
Monthly Birthday Party
30
25
61
1
1
Monthly Luncheon
94
87
7
1
1
Movie Time
41
35
6
5
4
Nabisco Putting Contest
43
0
43
1
0
Putting Contest
9
0
9
4
0
Tennis Club
12
0
12
8
0
Walking Club
17
0
17
7
0
Senior Activity Total
1231
886
345
46
24
Senior Leisure Classes
Acrylic Painting
12
0
12
2
0
Arts & Crafts (Gourd Project)
8
0
8
1
0
Ballroom Dance
25
24
1
5
4
Bridge Lessons
85
64
21
7
8
-Computer Classes
39
50
-11
9
8
Dog Training
11
0
11
2
0
Dress w/ Pizazz
3
0
3
3
0
Exercise
62
53
9
11
12
Golden Tones
70
47
23
4
3
Hatha Yoga
23
0
23
4
0
Hooked on Loops
10
3
7
3
4
Nutrition Class
4
0
4
1
0
Pilates
22
20
21
7
8
Quilting
32
35
-31
5
4
Sketch & Draw
20
28
-81
4
4
Tar Chi
31
16
15
8
4
Tap Technique
20
0
20
4
0
Ukulele Players
27
0
27
4
0
Watercolor
49
26
23
8
4
Woodcarvers
33
44
-11
4
4
Senior Leisure Classes Total
586
410
176
96
67
TOTAL SENIOR PROGRAMS
1817
1296
521
142
91
Senior Services
FIND Food Distribution
198
203
-5
4
4
EMC Health Screening - Memory Screening
3
4
-1
1
1
Laser Center Contour Derm Skin Cancer Screenti
11
0
11
1
0
HICAP
5
5
0
2
2
Legal Consultation
5
6
-1
1
1
Notary Service
3
3
01
2
2
Patti Gribow Show
5
0
5
1
0
January Seminars
7
9
-2
2
2
Volunteers
25
30
-5
n/a
n/a
TOTAL SENIOR SERVICES
262
260
7
10
12
SENIOR CENTER TOTAL
2079
1556
528
152
103
33
Volunteer Hours
Senior Center
Volunteer Total:
2008
2007
Variance
329
424
-95
329
424
-95
Revenue
Senior Center Revenue
Revenue Total:
Jan-08'
$19,839.00
$22,881.00
-$3,042.00
t $19,839.00
$22,881.00
-$3,042.00
M
Parks Activities Updates
For January 2008
The fence at the Fred Wolff Bear Creek Nature Preserve was completed. The
contractor was short on the quantity of material and needed to order eight
more horizontal sections. The sections were installed within a week and staff
performed a final walk-thru of the project.
Staff met with the builders of the Centre Point Park to perform a final walk-
thru. The City took over the operations of the park as of January Vt. The
developers did not use overseeded sod for the park. Therefore, the City's
park landscape contractor overseeded the park this month. Many residents
are already enjoying the off -leash dog areas at the park. A dedication for the
park will be organized by the Community Services Department later in the
year.
New dog bag dispensers have been installed in the dog park at the Centre
Point Park. Each of the two off -leash dog areas has its' own dispenser
located next to the trash cans. These are the same dispensers that are used
throughout the City's facilities.
The landscape contractors installed new planters at the entrances of the
Civic Center Campus by the Library and Senior Center. The original planters
were damaged by vandals last summer. The replacement of the planters was
delayed until the entrance by City Hall could be accessible so the contractors
could replace those planters as well to keep the entrance points uniform in
appearance.
35
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i
I SANTA ANA RIVER TRAIL: $15 mdhon has been allotted to complete the largest gap in the coast
to crest trail along the Orange and Riverside county border at the Prado Dam. The first $2 million is being
spent for the design phase which is underway.
ail
THE PRESS -ENTERPRISE
�Last steps start on river trail
DESIGN: Filling a 22-mile
gap will complete the
mountains -to sea
regional pathvla'.
BY PAICE AUSTIN
HE PAESs-INIEPW[rst
CORONA — 'I'h- long-awaited
Santa Ana Itlet-i "frail and
Parkway has a 22-I11ui gap that
runs flu ough Corona from the
Orange County border to Nor-
co, but enthusiasts are closer
,hall ever to completing the
trail
The state Coastal Conser-
Eanev recently released $2 mil
Ion for the design phase of the
final portion of the trail, and
Corona has taken the lead role
m the project's development.
'thus piece of the trail, known
:oo!'nI,,II} a+ the "pinch point,.,
(he last fo be developed for
0irason>,, 11n9uding the
�uiph olin>icai borders and
the nun[hei of agencies with
project's chief strategist con-
tracted by Riverside.
It will take another five years
before the trail section is ready
to use, but that is not so long
considering the 40 years it took
to reach this.,point, she added.
"For four decades there were
fits and starts, and the trail just
sort of sputtered along," she
said. "We've never had this
kind of momentum before."
Lock -Dawson credits the mo-
mentum to local politicians
who used their clout to
lodge federal funding for the
trail.
The pinch point segment of
the trail snakes through the
now -green Santa Ana Canyon,
around the Prado Dam and
over land controlled by three
counties, multiple water and
flood -control agencies aad the
U.S. Army Corps of Engineers
It is a place where the rner
occasionally rages and swells
enough to wash away any
luri,au:uon o�cr the land, said trails Construction would have Reach Paige Austin at 951-893 2106 or
Patricia Lock Dawson, the to include a series of bridges to pausnnOaPEcom
Rnin PvnPrtPf] this wppkPnfi I
make sure the new trail is safe,
said Lock -Dawson.
Unlike the earlier segments
of the trail, this final portion
will be built with dual trails to
accommodate sometimes con-
flicting uses such as horseback
riders and bicyclists.
Corona officials are in the
process of evaluating bids by
trail design companies, said
Gabe Garcia, Corona Parks and
Community Services director.
About jimillion has already
een allotted from Drop 94
and money to comprleeti`77
prMn over re nex several
e said.
"1Vjthout this segment, the
trail fails. It doesn't connect,"
said Corona Councilman Eu-
gene Montanez. "When it is
completed, it's going to have a
big impact on the region. Peo-
ple will be able to ride their
bikes to work in Orange County
or just head down to the beach
on the weekends."
01
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