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2008 02 11 CSC Minutes COMMUNITY SERVICES COMMISSION MINUTES February 11, 2008 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Weber. Commissioner Sylk led the audience in the Pledge of Allegiance. COMMISSIONERS PRESENT: Commissioner Sheldon Brodsky Vice-Chairperson Bob Leidner Commissioner E. Howard Long Commissioner Dori Quill Commissioner Robert F. Sylk Chairperson Mark Weber COMMISSIONERS ABSENT: Commissioner Andrea Gassman STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Angela Guereque, Senior Secretary PUBLIC COMMENT Stan Ford, Coachella Valley Recreation and Park District (CVRPDj, spoke about upcoming events including "Live roQ" starting Saturday, February 15, 2008 at La Quinta Community Park; Soap Box Derby on Saturday, March 29, 2008; and Pets on Parade on Saturday, April 5, 2008. Mr. Ford stated that he will come back to the Commission for an update on the First Tee Youth Golf Program and the Phoenix Suns game at the Indian Wells Tennis Garden. Commissioner Quill asked how activities are promoted for CVRPD. Mr. Ford stated that activities are promoted via radio, television, and catalog. Commissioner Quill asked about the status of Coral Mountain. Mr. Ford stated that there are some conditions that are currently holding up the project and he will be meeting with the Planning Department staff next week regarding those conditions. Chairperson Weber thanked Mr. Ford for coming and stated that he would like to see the level of communication between the City and CVRPD enhanced. CONFIRMATION OF AGENDA Motion - It was moved by Commissioner Sylk and seconded by Commissioner Long to confirm the agenda. Motion carried unanimously. PRESENTATIONS: None. APPROVAL OF MINUTES 1. Approval of January 14, 2008 Minutes Motion - It was moved by Commissioner Long and seconded by Vice-Chairperson Leidner to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR None. PUBLIC HEARING None. BUSINESS ITEMS 1. Consideration of Two Commissioners to Serve on the Civic Center Art Purchase Committee. Two City Council Members in conjunction with two Community Services Commission Members will view the artwork at the La Quinta Arts Festival for consideration of an art purchase to be displayed at a City facility. The Festival will be held from March 13 through March 16, 2008 at the Civic Center Campus. The Art Purchase Committee will meet on March 13, 2008 at approximately 9:00 a.m. to select an art piece. Commissioner Long asked how much the Committee had last year to spend. Director Hylton stated it was $ 7,500. Motion - It was moved by Commissioner Long and seconded by Commissioner Sylk to appoint Commissioner Gassman and Commissioner Brodsky to serve on the Civic Center Art Purchase Committee with Chairperson Weber as an alternate to select Civic Center Art during the La Quinta Arts Festival. Motion carried unanimously. 2. Consideration of Participation for the Annual Egg Hunt and Picnic. Staff is requesting the assistance of two Commissioners to assist in upcoming spring events by way of a Community Services booth. The events will be held on March 22, 2008 from 9:00 am - 11 :00 am and April 26, 2008 from 10:00 am - 12:00 pm. Commissioner Long asked if the File of Life could be ready for handout at the Picnic. Director Hylton stated that this is not going to be started until Fiscal Year 2008/2009. Vice-Chairperson Leidner suggested having cupcakes instead of cake at the Picnic. Commissioner Quill suggested advertising big events like these with banners at the corner of Highway 111 and Washington Street. Director Hylton stated that postcards will be going out and staff is currently checking on the sign ordinance with the Planning Department. Vice-Chairperson Leidner asked if any thought has ever been given to having the Picnic in North La Quinta. Director Hylton stated that staff is open to looking at that suggestion. Motion It was moved by Vice-Chairperson Leidner and seconded by Commissioner Sylk to assign Commissioner Long and Commissioner Quill to assist in the Annual Egg Hunt with Commissioner Sylk as an alternate; and Commissioner Brodsky, Commissioner Gassman, Vice-Chairperson Leidner, and Commissioner Long to assist in the Picnic with Commissioner Sylk as an alternate. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS 1 . Monthly Department Report for December 2007 Vice-Chairperson Leidner asked where the "Wicked" revenue is shown in the report. Director Hylton stated it is not listed separately; it is included In the excursion revenues. Commissioner Long asked what the City's fiscal year is. Director Hylton stated it is from July 1 to June 30. Chairperson Weber asked what the status of the Interactive Water Feature is. Director Hylton stated that funds for the feature upgrades were not budgeted in the current budget and that staff is requesting funding in the mid year budget. The project will consist of pulling up and replacing the rubber flooring with a better 4. product. The spray guns that were originally selected were not right for this type of facility and will be replaced with non moving spray features. This project should be completed by late Spring 2008. Commissioner Sylk asked why there is not a City Community Center with all of the events and activities we provide. Director Hylton stated that CVRPD is a regional provider and has a Community Center. Commissioner Quill stated that CVRPD used to run all the activities for La Quinta before the Community Services Department was started. Chairperson Weber suggested some type of formal mechanism for communication and monthly meetings with CVRPD. Commissioner Quill asked where the dog bowls are at the dog parks. Mr. Howlett stated that there are human/animal drinking fountains outside the gate at Fritz Burns Park. Commissioner Quill suggested a water truck water the dirt that was moved at the Fred Wolff Nature Preserve to help grow native plants naturally. Commissioner Quill asked why there were not banners promoting the Bob Hope Chrysler Classic. Director Hylton stated that Desert Classic Charities promoted that event. Commissioner Long asked if staff has thought about selling memberships for SilverRock Resort. Mr. Howlett stated that the City Council determines the fee structure. Director Hylton stated that staff can suggest membership ideas to Landmark since they handle the operations. 2. Calendar of Monthly Events COMMISSIONER ITEMS 1. Reports from Commissioners Regarding Meetings Attended. Commissioner Gassman; Commissioner Long; Commissioner Quill, and Chairperson Weber attended the Pillars of the Community. OPEN DISCUSSION Commissioner Quill asked about the Air Motion art piece in the Village Roundabout. Mr. Howlett stated that the recent wind event destroyed it and staff is currently looking for other options for that area. 11 Vice-Chairperson Leidner stated that the Tour de Palm Springs was a successful event and he received good comments about the La Quinta bike paths. ADJOURNMENT It was moved by Commissioner Sylk and seconded by Commissioner Long to adjourn the Community Services Commission meeting at 6:45 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Special Meeting of the Community Services Commission to be held on February 23, 2008 commencing at 9:00 a.m. at the north entrance to City Hall, 78-495 Calle Tampico, La Quinta, CA 92253.