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2002 05 01 ALRC Minutes MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 1, 2002 10:00 a.m. I. CALL TO ORDER A. This meeting of the Architectural and Landscaping Committee was called to order at 10:07 a.m. by Principal Planner Fred Baker who led the flag salute. B. Committee Members present: Dennis Cunningham, Bill Bobbitt, and David Thoms. C. Staff present: Management Analyst Debbie Powell, Principal Planner Fred Baker, Associate Planner Greg Trousdell, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Principal Planner Fred Baker asked if there were any changes to the Minutes of April 3, 2002. There being no corrections, it was moved and seconded by Committee Members Thoms/Bobbitt to approve the Minutes as submitted, with Committee Member Cunningham abstaining. V. BUSINESS ITEMS: A. Site DeveloDment Permit 2001-734; a request of Sky West Corporate Centre Group LLC to review architectural and landscaping plans for a multiple tenant two story light industrial building located on the north side of Corporate Centre Drive and east of Adams Street. 1 . Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. G:\ WPDOCSIARLC\5-I-02.wpd 1 Architectural & Landscape Review Committee Minutes May 1,2002 2. Committee Member Thoms asked staff to clarify their concerns in regard to the landscaping. Staff stated the representation was acceptable, but more definition in the plant pallet was needed. Committee Member Thoms noted the palms were proposed for 24 feet. Staff confirmed they would be 24 feet. 3. Committee Member Cunningham asked if the applicant would like to make a presentation. Mr. Robert Wood, representative of Sky West Corporate Centre Group, stated he was available to answer any questions. 4. Committee Member Bobbitt asked how the AC units would be hidden on the flat roof. Staff explained the applicant would need to explain. 5. Committee Member Cunningham asked if there was a condition to make sure this is addressed. Staff stated it was contained in the Specific Plan. Discussion followed as to examples of problems where it had occurred. 6. Committee Member Bobbitt asked if there was any concern with the carport detail showing wood. Committee Member Cunningham stated he would recommend they convert it to steel as there is no maintenance, but this can be cost preventative. Therefore, he would only make it a recommendation and not a condition. 7. Committee Member Thoms asked the height of the vertical element. Also the post is a 4 by 4 and seems too small. Mr. Wood stated they are steel posts and 3 x 3 joists. Mr. Wood stated they are looking at the composite beams. 8. Committee Member Thoms asked if staff would be reviewing the final landscaping plans. Staff stated yes. Mr. Wood gave an explanation of what the plant list would consist of. 9. Committee Member Thoms stated the area between the parking spaces and the wall is never maintained and he would suggest vines be planted on the inside and decomposed granite on the ground. 10. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-015 recommending approval of Site Development Permit 2001-734, subject to the conditions as submitted and amended: G:\ WPDOCS\ARLC\5-] -02. wpd 2 Architectural & Landscape Review Committee Minutes May 1,2002 A. Mechanical equipment to be hidden and not seen from the street. B. Vines to be planted along the interior planter wall in lieu of shrubs along the perimeter walls on every fourth parking stall. C. Add shrubs to the interior islands. D. If possible use steel on carports in lieu of wood as an options. Unanimously approved. B. Site Development Permit 2001-736; a request of Tenet Care California, Inc., for review of building elevations and landscaping plans for a 25,486 square foot medical facility located on the east side of Washington Street between Avenue 47 and Avenue 48. 1 . Committee Member David Thoms withdrew due to a possible conflict of interest and withdrew from the meeting. 2. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. Mr. Dan Kilabrew, RTKL Architects for the project, gave a presentation on the project and introduced Margo Thibeoult, Mainiero Smith, engineers for the project and TGA, landscape architect. 4. Committee Member Cunningham asked if this project had been presented to the homeowners at Lake la Quinta. Mr. Kilabrew stated it was and had been well received. They are trying to reflect the use of the building as being user friendly. Committee Member Cunningham stated it is fresh and dynamic look and gives regional architecture to the site. 5. Committee Member Bobbitt stated the introduction of the different architectures approved for Washington Street, has added to the eclectic look of the street. It is an excellent presentation and the landscaping plans looks good. G:\ WPDOCSIARLC\5-1-02.wpd 3 Architectural & Landscape Review Committee Minutes May 1, 2002 6. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-016 recommending approval of Site Development Permit 2001-736, subject to the conditions as submitted. Unanimously approved with Committee Member Thoms being absent. Committee Member Thoms rejoined the Committee. C. Commercial Property Improvement Proaram 2002-012; a request of Scott Wilson for funding of landscaping/hardscape improvements for the property located at 78-150 Calle Tampico; and D. Commercial Property Improvement Proaram 2002-013; a request of Denise DeBerry-Hay for funding of landscaping/hardscape improvements for the property located at 78-140 Calle Tampico. 1. Management Analyst Debbie Powell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. Ray Martin, landscape designer for the project, gave a presentation on the project. 3. Committee Member Bobbitt asked if a sign would be constructed at the corner. Mr. Martin explained what was there and how it would be difficult as they wanted to remove the center island. Committee Member Bobbitt asked if the parking stall sizes met City standards. Staff stated they would when constructed. 4. Committee Member Bobbitt stated the micro-drip systems do not work and he has a problem with over-watering done by drip systems. They need a water conservation system. He would prefer individual drip emitters and no spaghetti tubing. Committee Member Bobbitt stated the plant pallet it fine; maintenance is more of a concern. 5. Committee Member Thoms stated the planting between the walls and cars decreased. On Season Way the streetscape needs something planted on the wall. The gravel is all right. 6. Committee Member Bobbitt stated that planting right up to the curb line gets trampled by the cars. G:\ WPDOCSIARLC\5-] -02. wpd 4 Architectural & Landscape Review Committee Minutes May I, 2002 7. Committee Member Cunningham stated he has a problem with the amount of City funds that has already been spent. Now with a new owner we are spending additional funds. Mr. Scott Wilson stated they had an issue with it as well. Committee Member Cunningham stated the applicant bought the project and knowing what they bought. In his opinion, this is not the purpose of the program. It is for project that have history and the owners show they will be there for the long run. Mr. Wilson stated the biggest problem they have had with the building has been the reputation of the prior owners. He went on to explain what work they have already done to improve the looks and function of the building. 8. Committee Member Bobbitt asked where the funds went that were previously approved for this project. Committee Member Cunningham explained that the previous owner had obtained the funds and planted the material and it died. 9. Staff explained the program is to help business owners to upgrade their property to create a more cohesive and attractive environment for the entire Village area. 10. Committee Member Bobbitt asked who owns the property. Mr. Wilson explained. 11 . Committee Member Cunningham asked if this could be referred to staff to see what the spirit of where and how the money should be spent could be better explained to the Committee as he is not comfortable approving the project at this time. 12. Committee Member Bobbitt agreed. He applauds the applicant for wanting to clean up the site, but he would like staff to define the purpose of the funds/program. 13. Committee Member Thoms stated the project needs help. It is an eyesore. He however, does not have enough experience with the program to decide how the funds should be used. Based on what is proposed he would approve the expenditure. 14. Mr. Wilson asked if the problem was the previous owners, or the double application. Committee Member Cunningham stated it was a combination of both. He would not want to hold them accountable for the previous owners work, but collectively the past history is the problem. Therefore, he would like staff to give a better presentation on what the "spirit" of the funds. 0:\ WPDOCSIARLC\5-I-02. wpd 5 Architectural & Landscape Review Committee Minutes May 1,2002 15. There being no discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to continue both projects to give staff time to give the Committee a better definition as to the purpose of the funds for the Commercial Property Improvement Program. Unanimously approved. E. Site Develooment Permit 2001-731. Site Develooment Permit 2001-732. and Site Develooment Permit 2002-733; consideration of a motion to rescind Minute Motions 2002-011, 2002-013, and 2002-014 recommending approval of the above-noted cases to the Planing Commission at the Architecture and Landscaping Review Committee Meeting of April 3, 2002. 1. Staff explained the reason for rescinding the motion. 2. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-019, rescinding Minute Motions 2002-011, 2002-013, and 2002-014 recommending approval of the above-noted cases to the Planing Commission at the Architecture and Landscaping Review Committee Meeting of April 3, 2002. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Cunningham to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on June 5, 2002. This meeting was adjourned at p.m. on May 1, 2002. Respectfully submitted, ~~>/:/), ~Q~ "---"' l4~ J / SAWYER, Executive Secretary , City of a Quinta, California G:\ WPDOCSIARLC\5-] -02. wpd 6