Troxell Comm/EOC Audio-Video Equipment 08
Proposal for
City of La QUlnta
City of La Quinta
Proposal for:
Emergency Operation Center
Submitted on:
December 4, 2007
Submitted to:
Chris Sundlee
Emergency Services Coordinator
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TABLE OF CONTENTS III
SCOPE OF WORK
PRICING
4
9
WARRANTY
10
ACCEPTANCE
11
Proposal for
City of La QUlnta
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SCOPE OF WORK II
1- VGA (Scaled Composite) VCR/DVD combo
I - VGA Document Camera
The city will also provide and install to the built in tuners of the 60" Plasma and 47" LCD
Plasma a Time Warner cable connection.
Podium System
The presenter location will consist of a podium that will have a VGA with audio
connection for a laptop, a VGA connection for the city provided Samsung document
camera, a composite video feed for the city provided Sony VCR/DVD combo, and a
microphone with an XLR connection. The Podium will include an Extron Cable cubby,
which will have plug-in connections for the laptop VGA with audio, power, and CA T5
connection for the Network. These video connections will connect to a multi source video
VGA scaler in which two VGA signals will feed back to the head end rack system. The
audio from these devices will also be sent to the head end system.
The podium will include a wireless Crestron touch panel with a docking station for
charging. This touch panel will be utilized for video source selection, display selection and
program audio control.
This podium will also have an Ergotron swivel mount that will hold a 17" Samsung LCD
monitor for preview of all video sources that feed into the head end system. The swivel
mount has two arms. The second swivel arm is used for a laptop. The goal of the
mounting solution is to provide maximum space utilization of the work surface.
The podium will have a built in rack system to house the VCR/DVD, Multi input video
scaler, and a Crestron sub-control system (ties back into the master Crestron control hub in
main rack).
Provided on the podium is a flip up shelf for Samsung document camera and a locking
front and back door.
Audio
The audio for this system shall be mixed using a Digital Signal Processor (DSP). The DSP
device shall mix, attenuate and equalize all system audio in one box. Audio for the system
will be comprised of two zones and shall emanate from ten ceiling speakers in #624 Event
room and one ceiling speaker in the each of the eight Impact rooms. The speakers shall be a
70 volt distributed audio configuration.
Sources of audio shall include 26 distinct connections:
I - Wireless handheld/lav combo microphone
I - Hard wired gooseneck podium microphone
12 - Workstation PC audio connections
8 - PC Impact room audio connections
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Proposal for
City of La Quinta
Page 5
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SCOPE OF WORK II
I - DVDNCR
I - FM audio tuner - Owner furnished
2 - Audio feeds from cable TV connections
In each of the eight impact rooms there will be an individual wall plate that has locate room
audio control.
Head End Rack System
The head end rack system will be located in #625 Storage room. This system is where all
of the audio, video and control connection will be fed from and sent to displays and
speakers.
The rack system which is a Middle Atlantic 44 RU unit will consist of the following
equipment:
2 - RGBHV 16 input 8 output video and audio matrix switcher
3 - RGBHV scalers - dedicated to send signals to main displays
I - Multi input mic and line mixer DSP
I - A QSC four channel amplifier
1 - Wireless mic receiver
1 - Crestron A V control system with Ethernet expansion kit
Miscellaneous components
Each of the impact rooms will have a VGA line driver. The industry standard for a VGA
analog signal over RGBHV is for cable runs under 100ft. The line drivers will increase
signal strength allowing for the video to maintain quality.
All miscellaneous cables, connectors, plates and rack components are included to meet the
specification of the scope of work.
Control System
The audio visual system shall be integrated using an integrated control system. The
Crestron controller shall perform all functions of system, including switching, volume
attenuation, and power cycling.
Control System - User Interface
User interface shall consist of a wireless touch panel. The touch panel shall control
all functions listed above, and will be capable of expanding to accommodate
numerous future devices and functions. The touch panel shall include a desk top
charging unit/docking station. The integrated controller also supports web control.
Upon connection of system to the client's LAN, all PC's workstations can be
enabled to control via TCIP web browser. Implementation of web control shall
be at the request and designation of the client.
Proposal for
City of La Quinta
Page 6
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SCOPE OF WORK II
Touch Panel Design
User interface touch panels are custom designed for each project, based on the
needs of the client. A preliminary touch panel shall be prepared by ExhibitOne and
presented to client for approval prior to install. Requested revisions shall be
integrated by completion of install. ExhibitOne will accommodate I further
revision post-install at no additional charge.
Site Access Requirements
We will require access to the proposed job site for the period of seven days. Access shall
be on a continuous basis of 8-5 Monday through Friday unless otherwise negotiated in
writing.
Acceptance, Training & Documentation
· At completion of install a walkthrough shall be performed for the #624 Event room and
surrounding Impact rooms between TroxelllExhibitOne and client. Outstanding issues
will be identified and documented at that time. Upon completion of outstanding items,
system shall be signed off by the client contact.
· TroxelllExhibitOne shall provide up to a total off our hours training during the span of
one visit to job site for the proposed system. The ExhibitOne Project Manager shall
coordinate with client to set the date and time of training. All required personnel shall
be made available for system training.
. TroxelllExhibitOne shall provide comprehensive O&M manuals within 30 days of
project completion, including system schematics, control system source code, quick
reference guides, and owner's manuals for each component.
Venue Specific Issues
The following are issues specific to a given room, and their effects on an A V system.
Acoustical Considerations
It shall be understood by the client that the acoustics in a given room can greatly
impact the quality of sound of any audio system. The presence of large
masses/walls of glass, stone, metal and highly reflective surfaces may hinder the
performance of said systems.
Lighting Considerations
It shall be understood by client that the lighting in a given room can greatly impact
the quality of video in displays and projection systems. For instance a projection
system in a fully lit room will be much more effective when lights at front of room
are placed on a separate circuit. (To allow dimming of lighting in front of
projector) ExhibitOne will consult and inform the client of such drawbacks;
however it is the responsibility of the client to act upon such information.
Proposal for
City of La Quinta
Page 7
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SCOPE OF WORK II
Infrastructure to be Provided by Client
The following are the specifications and requirements for infrastructure supporting this
audio visual system:
High Voltage Power Requirements
II0v power shall be provided by client and/or their subcontractors. Power will be
required in the following locations:
· 15 amp dedicated circuit at equipment rack location
· 15 amp power at the wall for potential Extron A VTrac location for Podium.
ConduitlFloorboxlElectrical Box Requirements
Client has confirmed that all floor boxes and conduit runs for the workstations are
complete.
Data Requirements
IT department shall work with TroxelllExhibitOne for the purposes of acquiring IP
addresses for the Crestron controller for the Rack and Podium locations. And
provide network connections at those locations
Miscellaneous Client Responsibilities
· Client shall supply any owner furnished equipment in good working order
· Provide and configure all required PC desktop or laptop computers
· Wall cutouts and/or modifications due to cabling/mounting issues
. Ceiling and/or ceiling tile modifications
. Paint, drywall, and finish work
Proposal for
City of La Quinta
Page 8
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Sequence
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Make/model
KramerNP-1608
Extronl6O-73&-01
KramerNP-724xl
ExtronI80-398-12
ExhibitOnelCustom
Samsung/720N
MaslFAP62T
QSC/CX204V
AtlaslAT10
ShurelULXS124/85
ShurelMX418/C
ShurelUA500
BiampINexiaPM
Crestron/AV2
CrestronlC2ENET -2
CrestronlCP2E
CrestronffPMC-8X
CrestronffPMC.JlX-DS
ExtronI80-716-0A
Extronl70-261.01
Extron/42-122.24A
Extronl7D-101.13
Extronl7D-10D-11
Extronl7D-103-11
Extronl7D-584-02
Middle AtlanticlERK-4420
Middle AtlanticlERK-RR44
Middle AtlanticlQFP-2
Middle AtlanticIPD-915R
Middle AtlanticlMise Parts
ExhibitOnelCustom
Spectrum/55218
Spectrum/55219
Ergotr0n/28-512-1 95
Description
16x8 VGA Matrix Switdler
Scaler
Scaler Switcher
VGAJAudio Line Driver
Wall Plates
17" LCD Monitor
Ceiling Speaker
4 Channel Power Amplifier
Volume Control
Wireless Microphne Combo Unit
18" Gooseneck Microphne
Remote Antenna Kit
Midline Mixer with OSP
Control Processor
Ethernet Card
Control Processor
Wireless 8" Touch Panel
Docking Station
Cabbie Cubby
Power Module for Cabbie Cubby
A vrrac
Connection Plate
Connection Plate
Connection Plate
Connection Plate
44 Space Rack
Rack Rails
Rack Fan
Power Strip
Mise Rack Components
Mise Parts, Connectors
Presentation cart
Presentation cart Shelf
MonitorlLaplop Mount
Bulk Cable for Entire Project
QIy Unit Price
2 $2,894.64
3 $1,716.25
1 $1,494.90
8 $240.00
12 $70.00
1 $267.33
18 $94.67
1 $1,193.48
8 $22.47
1 $1,024.77
1 $209.82
1 $22 95
1 $1,745.00
1 $2,041.95
1 $978.74
1 $1,361.37
1 $2,860.52
1 $384.92
1 $262.50
1 $118.75
1 $625.00
2 $33 75
2 $33.75
1 $22.50
1 $156.25
1 $884.86
1 $77.22
1 $131.19
4 $103.13
1 $750.00
1 $1,750.00
1 $1.941.84
1 $268.65
1 $317.64
1 $2,092.78
Equipment Subtotal
Installation SelVlce
Total
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PRICING II
Extended Price
$5,789.28
$5,148.75
$1.49490
$1,920.00
$840 00
$267.33
$1,703.97
$1,193.48
$179.76
$1.024.77
$209.82
$22 95
$1,745.00
$2,041.95
$978.74
$1.361.37
$2,86052
$384 92
$262.50
$118.75
$625.00
$67.50
$67.50
$22.50
$156.25
$864.86
$77.22
$131.19
$412.50
$750.00
$1,750.00
$1,941.84
$268.65
$317.64
$2,092.78
$39,094.16
$25,551.41
$64,645.57
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Proposal for
Crty of La QUlnta
Page 9
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WARRANTY & SERVICE II
Warranty
Upon successful completion, integration, and inspection, ExhibitOne will provide a one (1)
year warranty covering:
. technical support
. parts (excluding consumables)
. on-site labor
. software and firmware updates
. workmanship
· preventative maintenance
Technical support will be provided on a four (4) hour response basis (maximum) for phone
support or one (1) business day (or sooner) for on-site support.
E1 Care
Troxell/ExhibitOne offers E1 Care service agreements beyond the initial one (1) year
system warranty. E1 Care agreements cover:
. technical support
. parts (excluding consumables)
. on-site labor
. software and firmware updates
. workmanship
. preventative maintenance
. advanced equipment replacement
ExhibitOne can offer E1 care in annual agreements protecting your investment for many
years. In effect, our E1Care program extends the terms and conditions of the initial one
(1) year warranty.
Service - Technical Assistance Center (TAC)
ExhibitOne's service team is both experienced and easily accessible. We provide a
convenient single point-of-contact for all service inquiries. If there is ever an issue or
problem that requires service please contact:
Toll Free
Hours
ExhlbltOne Technical Assistance Center
(888) 572-3265, Option 2
E-mail suPPort@ExhlbItOne.com
Generally, ExhibitOne has a thirty (30) minute call back response time to any service
requests and inquiries. In addition, we have a team of certified and dedicated engineers to
support your needs.
Monday through Friday
8:00 AM to 8:00 PM MST I AZ
Proposal for
City of La Quinta
Page 10
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ACCEPTANCE .
Subject to the Scope of Work and the Terms and Conditions set forth in this document, the
investment for this system shall be:
Description
Cost
Emergency Operation Center Equipment:
Emergency Operation Center Labor:
$39,094.16
$25,551.41
Grand Total: $ 64,645.57
Applicable Taxes @7.75% of Equipment $ 3,029.80
ExhbltOne has met pricing discounts on ExhibitOne's Federal GSA Contract # GS-03F-0034N.
This proposal includes all shipping, travel and labor for this project.
Submitted by:
Troxell Communications, Inc.
Signature
Accepted by:
Li:~ />/'107
Date Signature
Thomas P. Genovese
Printed Name
Account Executive
Title
City Manager
Title
Please sign and fax this Acceptance with the Purchase Order to Troxell.
FAX: (909) 790-0310
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Proposal for
City of La QUlnta
Page 11
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