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1995 09 21 HPC Minutes MINUTES HISTORICAL PRESERVATION COMMISSION - CITY OF LA QUlNTA A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, California September 21, 1995 I. CALL TO ORDER A. The meeting was called to order at 3:10 P.M. by Chairman Ned Millis II. ROLL CALL A. Chairman Millis requested the roll call. Present: Commission Members Henderson, Wright, and Chairman Millis. Commissioner Puente arrived late. B. Staff Present: Planning Manager Christine di Iorio, Associate Planner Leslie Mouriquand, and Executive Secretary Betty Sawyer. III. PUBLIC COMMENT - None IV. CONSENT CALENDAR A. Chairman Millis asked if there were any corrections to the Minutes of July 20, 1995. Commissioner Henderson asked that the time shown for adjournment be amended to read 4:45 P.M. There being no further corrections, it was moved and seconded by Commissioners Henderson/Puente to approve the minutes of July 21, 1995, as corrected. Unanimously approved. V. BUSINESS ITEMS A. Req.uest for Proposals for Survey 1. Associate Planner Leslie Mouriquand presented the information contained in the staff report. Staff stated Advisor Lauren Bricker had suggested additional language be added ("prehistoric" "consultants" F). In addition, she suggested that if a consultant does conduct the Survey, that it be submitted to the City on a computer disk that is compatible with the City's computer system. HPC9-21 1 Historical Preservation Commission Minutes September 21, 1995 2. Planning Manager Christine di Iorio clarified why staff had modified the Request for Proposal. She informed the Commissioners that she retained the degrees/qualifications necessary to conduct the Context Statement in-house if the Commission so desired. Commissioner Henderson stated the desire was to do it in-house if it was possible. 3. Associate Planner Mouriquand stated that Advisor Bricker stated the City should apply for as much money as possible and negotiate at a later date. The Survey would require a team of people, and the City would need to be prepared to cover their cost. Whatever money the City receives for the grant, the City must match with in-kind services. 4. Commissioner Henderson questioned that if the City received a grant, timing would be a factor. Staff informed the Committee that State Historic Preservation Office (SHPO) had stated the funds would depend on when the Federal level passed the money on to the State. SHPO is unable to give any deadlines until the money has been received. 5. Planning Manager di Iorio stated the Commission needed to concentrate on preparing the Context Statement. Staff would prepare a schedule for their next meeting. 6. Chairman Millis asked that the cost estimate for the Survey RFP be changed to $15,000. 7. Commissioner Henderson stated the RFP should require the consultant to meet with the Historical Society. Staff suggested this be handled through a Review and Comment Transmittal and invite the Historical Society to participate in the meeting. 8. Planning Manager Christine di Iorio stated resources were available under "II. Project Background". Staff would add the Historical Society and the Torres Martinez Tribal Council. 9. It was decided the schedule would be delayed until the exact timing is received from the State. 10. Commissioner Henderson stated her concern that when staff reminds the City about the matching funds, the City states funds are not available. Staff stated the whole proposal would be presented to the Council for their review and approval before it is submitted anywhere. Commissioner Henderson stated that the Council would place a cap on the amount at that time. . HPC9-21 2 Historical Preservation Commission Minutes September 21, 1995 II. Associate Planner Mouriquand stated the in-kind match could be an hourly value of time for staff or volunteers. Chairman Millis noted that the Commissioners are required to participate in part of the Survey, which would also translate into a financial cost. 12. Planning Manager di Iorio asked the Commission to identify which RFP the Commission would want to go with. Discussion followed regarding the amount of money to ask for and what the money would be used for. 13. Planning Manager di Iorio stated that mapping was not considered a part of the first draft. Commissioner Wright asked what the volunteer staff time would cost. Staff stated between $35-50/hour. 14. Chairman Millis stated it would take about 10 weeks to finish the project. 15. Commissioner Henderson asked for clarifications on the Request For Proposals (RFP) and the Context Statement. Staff clarified they were asking the Commission for direction as to whether they would prefer to use the RFP to prepare a Context Statement or have it done in-house. Following discussion, it was moved and seconded by Commissioners HendersonlWright to approve the RFP for the Survey with the corrections as noted and with a time table to be approved by the Commission when it is available. Unanimously approved. 16. Commissioner Henderson moved to have the Context Statement prepared in- house. Commissioner Wright seconded the motion and it carried unanimously. 17. Chairman Mi1l1s asked staff what the time table would be on the Context Statement. Staff replied that it would be brought back to the Commission for their review at their next meeting. B. Paleontological Condition Revision 1. Associate Planner Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff would like to have the flexibility in this condition to re- write it slightly as the project needs modification. This would be the basic wording. HPC9.21 3 Historical Preservation Commission Minutes September 21, 1995 2. Commissioner Henderson stated her approval of the Statement and asked if anyone had seen the article about the artifacts that were discovered on a construction site. There were two unknown species found stored in a school house over the summer. Janitors, not knowing their value, threw the artifacts away and now they are in the dump and unretrievable. The Commission needs to address this issue under "storage of fossils" to protect this from happening. 3. Commissioner Wright suggested staff make a recommendation to modify the condition to address this issue. 4. Following discussion, it was moved and seconded by Commissioner Wright to accept the revised condition as written with the an addendum regarding storage. 5. Staff reminded the Commission that the City does not have the ability to store artifacts and therefore, any paleontological facility would accept these artifacts. 6. Commissioner Henderson seconded the motion and it was unanimously approved. C. Letter of Resil1nation Received from Drew Pallette I. Staff informed the Commissioners that a letter of resignation had been received from Commissioner Pallette. Commissioner Henderson moved to accept the resignation as submitted. Commissioner Wright seconded the motion. Unanimously approved. 2. Staff informed the Commission that Council had directed the City Clerk to start the process to recruit another member to the Commission. Discussion followed regarding the recruitment process. VI. OTHER A. Preliminary Proposal to Make Improvements to a Designated Historic Structure located at 77-895 Avenida Montezuma (Old Lumber Yard) I. Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department HPC9-21 4 Historical Preservation Commission Minutes September 21, 1995 2. Commissioner Henderson stated this project meets the intent of the Village Specific Plan. Staff stated the applicant proposed to rehabilitate the historic building structure. The only change anticipated was to replace the windows. A number of windows appeared to be changed in the past. He would prepare a formal presentation for a later date. 3. Commissioner Henderson stated the applicant had not purchased the property to date. Staff stated this was the City's understanding. They had met with the Building Official to discuss the issues regarding retrofitting and inspections that would be made by the City as well as the Fire Marshall to determine all the modifications that would need to take place. 4. Commissioner Henderson stated she had spoken with the applicant and she was pleased with the project but, felt it was down the road. 5. Commissioner Wright and Chairman Millis stated their excitement to see the project progress. 6. Planning Manager di Iorio stated that the City's Ordinance allows the use of the State Historic Building Code due to it being a historic site. She went on to discuss the Secretary ofInterior's Guidelines and how it would be applied in reviewing the application. In addition, the City was looking into some incentives to have the building repaired. It was suggested the City process an amendment to Title 7 and see if building and plan check fees could be waived. 7. Staff stated the only Community Development fees to be charged would be CEQA fees (approximately $250.00) and staff was looking into waiving whatever fees the City could waive. Discussion followed regarding the proposed changes to the building. 8. Staff stated the item would be on the October 19th agenda for a full presentation to the Commission. VII ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Henderson to adjourn this meeting of the Historical Preservation Commission at 4:02 P.M., to a regular meeting of the Historic Preservation Commission on October 19, 1995. Unanimously approved. HPC9-21 5