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1994 07 21 HPC Minutes MINUTES HISTORICAL PRESERVATION COMMISSION - CITY OF LA QUINTA A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, California July 21, 1994 I. CALL TO ORDER A. The meeting was called to order at 3:30 P.M. by Associate Planner Leslie Mouriquand-Cherry . n. ROLL CALL A. Associate Planner Cherry requested the roll call. Present: Commission Members Henderson, Millis, Pallette, Puente, and Wright. B. Staff Present: Associate Planner Leslie Mouriquand-Cherry, and Department Secretary Betty Sawyer. m. ELECTION OF CHAIR AND VICE CHAIR A. Staff opened the nominations for Chair. Commissioner Pallette nominated Ned Millis. Commissioner Wright seconded the motion. Following discussion regarding the responsibilities of the Chairman, nominations were closed and Commissioner Millis was elected unanimously. B. Staff opened the nominations for Vice Chair. Commissioner Pallette nominated Terry Henderson. Commissioner Wright seconded the motion and Commissioner Henderson was elected unanimously. IV. BUSINESS SESSION: A. CLG APPLICATION REOUIREMENTS 1. Associate Planner Leslie Mouriquand-Cherry presented the information contained in the staff report. A copy of which is on file in the Planning and Development Department. 2. Commissioner Pallette asked staff to explain the difference between the threshold level and the expanded level as whether either had any additional benefits for the City. Staff explained there basically were differences, however, the City will meet all of the requirements, even though we will HPC7-21 1 Historical Preservation Commission Minutes July 21, 1994 apply for the entry level with the plan to elevate to the expanded level the following year. Once the City was certified all benefits will be available. 3. Staff stated the Commissioners needed to submit their resumes as soon as possible so staff could prepare a report to Council to gain their approval to send the application to the State for certification. 4. No action taken at this time. B. CURRENT STATUS OF HACIENDA DEL GATO - STAFF DIRECTION CONCERNING CONTACTING THE RTC HPC7-21 I. Associate Planner Leslie Mouriquand-Cherry presented the information contained in the staff report and passed a draft letter written to the RTC to the Commission for their review and approval. A copy of which is on file in the Planning and Development Department. 2. Commissioner Henderson stated the need for the Commission to vigorously pursue this matter. 3. Following discussion it was moved by Commissioners Henderson/Pallette to approve the letter as drafted and request staff to send the letter as soon as possible. Unanimously approved. 4. Commissioner Pallette asked staff what the process would be to obtain Federal and State Registry status for the property. Staff stated they would need the property owners' permission first and as the property was going to auction in November, the matter was uncertain at this time. 5. Commissioner Henderson asked if the Commission could ask the RTC for permission to apply for the Registry. 6. Chairman Millis stated the Commission needed to see if the RTC is the current owner or just the trustee. 7. Following discussion, Commissioner Henderson moved to amend her motion to add another paragraph to the letter asking the RTC for permission to proceed with the nomination for listing in the National Register. Commissioner Wright asked that the letter also include a paragraph asking permission for the Commission to visit the site. Commissioner Pallette, maker of the second, agreed to the amendment. The motion carried unanimously. 2 Historical Preservation Commission Minutes July 21, 1994 8. Staff was instructed to prepare the letter and also to contact the Information Center for more information on the procedure for listing in the National Register. 9. Chairman Millis stated there were several maps of the grounds located at the Hacienda and it would be beneficial if the Commission could obtain copies of those maps for preservation. It was suggested that a second letter be sent after a response had been obtained from the first letter, requesting the maps. 10. Chairman Millis asked staff what. the cost would be to have a survey done of the City. Staff explained that grants anywhere from $1,400 up were awarded from the Office of Historic Preservation for surveys. Staff stated grants in the range of $10-20,000 were awarded. These grants are matching grants. Staff would have more information available at the next meeting. C. RETENTION OF ARTIFACTS HPC7-21 1. Associate Planner Leslie Mouriquand-Cherry presented the information contained in the staff report. A copy of which is on file in the Planning and Development Department. 2. Commissioner PaIlette explained the problems that had been encountered while he had been working for Caltrans and the City of San Diego. 3. Commissioner Puente suggested information be sent to the community about the Commission and their function and asking them to donate their collected artifacts. 4. Staff went on to explain that if artifacts were collected the City at present does not have a qualified repository to place the artifacts in. Chairman Millis stated the Historical Society was looking into buying property next to the current museum to expand the museum facility which would have a repository. 5. Commissioner Pallette stated he felt the Commission should be considering who the artifacts belonged to. The Agua Caliente Indians were very active in acquiring artifacts of their heritage and this could be a possible conflict of interest as to who the artifacts belong to. The City needs to make a determination as to their position and then the Commission should have a dialog with the Indians to discuss the matter. 3 Historical Preservation Commission Minutes July 21, 1994 6. Commissioner Wright stated he would like to see the artifacts remain somewhere in the Coachella Valley instead of Riverside. 7. Discussion followed. Chairman Millis stated it would be nice to have some type of rotating display of the artifacts found in La Quinta. The City could work with the local museums as well as the Indians to set up a display and agreements. D. HISTORICAL PRESERVATION APPLICATION FORMS 1. Associate Planner Leslie Mouriquand-Cherry presented the information contained in the staff report. A copy of which is on file in the Planning and Development Department. 2. Commissioner Henderson asked staff what the purpose was for requiring 25 copies. Staff explained this number had been determined as the reasonable number necessary to process a development application. 3. Following discussion, the Commissioners expressed their approval of the forms. Commissioners Henderson/Wright moved to accept the applications as submitted. Unanimously approved. 4. Commissioner Pallette asked how the District application related to the SHPO application. Staff stated the City would have to reapply on State forms, providing more detailed information. 5. Commissioner Pallette asked how these applications compared to the State and Federal applications. Would there be a need to make these applications supply the information that would be needed for those applications. Staff stated they would review the application in light of this question. E. ARCHAEOLOGICAL RESOURCE MANAGEMENT REPORTS 1. Associate Planner Leslie Mouriquand-Cherry presented the information contained in the staff report. A copy of which is on file in the Planning and Development Department. 2. Following discussion, it was moved and seconded by Commissioners Pallette/Henderson to accept the Archaeological Resource management Reports Recommended Contents and Format and make a recommendation to the City Council that they adopt the Report as the format required for HPC7-21 4 Historical .Preservation Commission Minutes July 21, 1994 archaeological reports submitted to the City. Unanimously approved. 3. Commissioner Henderson asked if the City had a reference library regarding preservation topics. Staff stated they were in the process of collecting material to be placed in the staff library for reference. V. PUBLIC COMMENT - None VI. OTHER A. Chairman Millis reminded the Commissioner that on Tuesday, July 26, 1994 at 7:00 P.M. in the Study Session Room at City Hall, the City Attorney would be conducting a meeting for all new commissioners. Everyone was encouraged to attend. B. Staff reported that the California Preservation Foundation Conference will be in April, next year at the Mission Inn, in Riverside. More information would be supplied at a later date. VII. ADJOURNMENT: A motion was made and seconded by Commissioners Wright/Pallette to adjourn this regular meeting of the Historical Preservation Commission to a regular meeting on September 15, 1994, in the La Quinta City Hall North Conference Room. This meeting of the La Quinta Historical Preservation Commission was adjourned at 3:30 P.M., July 21, 1994. . HPC7-21 5