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2004 01 15 HPC Minutes MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Re~lular meeting held at the La Ouinta City Hall Session Room 78-495 Calle Tampico, La Ouinta, CA January 15, 2004 This meeting of the Historic Preservation Commission was called to order by Vice Chairman Archie Sharp at 3:04 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Puente, Sharp, Wilbur, and Wright Absent: It was moved and seconded by Commissioners Puente and Wilbur to excuse Chairperson Mouriquand. Unanimously approved. Staff Present: Principal Planner Stan Sawa, and Secretary Carolyn Walker. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded approve the Minutes of Unanimously approved. by Commissioners Puente and Wright to November 20, 2003 as submitted. V. BUSINESS ITEMS A. ~port on Phase I Cultural Resources Assessment for Tentative Tract Map 31816, located on the southwest corner of Westward Ho Drive and Roadrunner Drive. Applicant: Matteo Construction, Inc. Archaeological Consultant: Archaeological Advisory Group (James Brock) P:\CAROL YN\Hist Pres Com\HPC 1-15-04.doc Last printed 2/23/044:06 PM Historic Preservation Commission January 15, 2004 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Wright stated there appeared to be an unusual amount of fill and asked if there were any regulatory actions which would prompt an applicant to contact the City regarding fill. Staff replied the applicant should have obtained a "stockpiling" permit. Staff had inquired of the Public Works Department if a permit had been issued, but had not received a reply as of this meeting. 3. Commissioner Wright asked if a Notice of a Filling Permit would be presented to the Commission, especially if it is in a sensitive area. Staff replied this was the first time this situation had occurred and currently there is no formal procedure. A procedure needs to be established whereby the Community Development Department would be contacted when a fill permit is requested. Staff would then decide if the property is in a sensitive area and requires surveying or monitoring. Commissioner Wright was concerned about filling being done in sensitive areas. Staff would look into implementing a standard policy. 4. Commissioner Wilbur asked if this project was in a sensitive area. Staff replied it was. 5. Commissioner Wright stated previously this had not been a problem because these sites had been capped, but information needs to be recorded that the property was surveyed prior to the fill being added. In the future, the information would be available. He stated some type of assessment should be done. 6. Commissioner Sharp asked for a definition of "fill". Staff replied "fill" means dirt has been brought on to the property from off- site and used to build up the grade. 7. Commissioner Wright said he brought the subject up because the area across the street is quite a bit lower. When that property is filled in it will take 40 or 50 feet of fill. He commented there should be some type of permit before any machinery is allowed on the property. Staff replied a permit to Historic Preservation Commission January 15, 2004 fill the site would be needed. Commissioner Wright commented once a permit is given for any type of grubbing or filling it should come before the Commission. 8. Commissioners Sharp and Puente agreed. 9. Commissioner Wilbur asked about implementing a policy. Staff replied they would look into it and report back to the Commission. If formal action is needed, the Commission will be informed. 10. It was moved and seconded by Commissioners Wright and Puente to adopt Minute Motion 2004-001 accepting the Phase I Cultural Resources Assessment for Tentative Tract 31816 as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMISSIONER ITEMS: A. Commissioner Wright asked that the filling information be brought up at the next meeting. B. Commissioner Puente asked if there was further information on the Historic Preservation Conference. Staff advised they would bring information back as soon as it was available. VIII. ADJOURINMENT There being no further business, it was moved and seconded by Commissioners Wright and Wilbur to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on February 19, 2004. This meeting of the Historical Preservation Commission was adjourned at 3: 17 p.m. Unanimously approved. Submitted by: ;; '-/ " ();1, L &!t(ly'1-/ LtAtxt('Q~ Carolyn Walker Secretary