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2005 11 17 HPC Minutes MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held at the La Guinta City Hall Session Room 78-495 Calle Tampico, La Guinta, CA November 17, 2005 This meeting of the Historic Preservation Commission was called to order by Vice Chairperson Mouriquand at 3:11 p.m. She then led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Mouriquand, Puente, Sharp, Wright, and Chairman Wilbur Staff Present: Planning Manager Les Johnson, Principal Planner Stan Sawa, and Secretary Carolyn Walker II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Unanimously approved. IV. CONSENT CALENDAR: None V. BUSINESS ITEMS: A. Cultural Resources Phase I Survey for Tentative Tract Map 34243 Applicant: Masque Development, Inc. Archaeological Consultant: CRM Tech (Tom Tang & Michael Hogan, Principals) Location: North side of Avenue 58, :I: 980 feet west of Madison Street 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. P:\CAROLYN\Hist Pres Com\HPC 11-17-05.doc Historic Preservation Commission November 17, 2005 2. Commissioner Sharp commented the report was well researched. 3. Commissioners Mouriquand, Puente, Sharp, Wright, and Chairman Wilbur concurred with staff's comments. 4. There being no comments. It was moved and seconded by Commissioners Puente and Wright adopt Minute Motion 2005- 028 accepting the results of the Cultural Resources Phase I Survey as submitted. Unanimously approved. B. Paleontological Resources Assessment Report for Tentative Tract Map 34243 Applicant: Masque Development, Inc. Archaeological Consultant: CRM Tech (Tom Tang & Michael Hogan, Principals) Location: North side of Avenue 58, I980 feet west of Madison Street 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no comments, it was moved and seconded by Commissioners Wright and Mouriquand to adopt Minute Motion 2005-029 accepting the Paleontological Resources Report as submitted. Unanimously approved. C. Historical Preservation Commission 2005/06 Work Program 1 . Principal Manager Les Johnson presented the information contained in the staff report, a copy of which is on file in the Community Development Department. He pointed out that the first two items do have funding established, and staff is working on the Request for Proposals (RFP) for the City's historic inventory. He went on to mention the Community Development Department staff continues to be quite busy. He wanted to emphasize it is not a matter of being unwilling to get all of the items done; it is a matter of workload and funding. 2. He pointed out Item #3, Senate Bill 18, is an option for the training workshop. P:\CAROLYNIHist Pres ComlHPC 11-17-05.doc 2 Historic Preservation Commission November 17, 2005 3. Commissioner Mouriquand suggested staff call the State (SHPO) to ask if the December 12th training is eligible for CLG training and suggested the City Council should be encouraged to attend. Staff replied they would look into the matter. 4. Chairman Wilbur asked if the S8 18 training was for professionals only. Commissioner Mouriquand replied this is good training for the layman, Commissioners, Council members, etc. 5. Staff advised the Commissioners this item was brought forward so they would be aware of this training. Attendance at this meeting would be time well spent. 6. Commissioner Mouriquand commented this training would give non-planners a better idea of what staff has to do to prepare projects. There is also a section on consultation. It would be worthwhile for Commissioners to attend. She complimented the speakers. 7. Chairman Wilbur asked if there was a fee. Staff replied there were no fees, only a charge for the box lunch. 8. Chairman Wilbur commented on some of the items on the work program. He asked about funding and prioritizing of items. 9. Staff answered they are continuing discussions with the Community Development Director about the funding. 10. Commissioner Sharp suggested there should be a timeline of project completion. Staff replied the funding year has been identified and dictates the inception/completion time frame. The big issue is the workload. 11 . Commissioner Sharp asked about current status of the historic survey. Staff replied processing of the historic survey has begun and it is hoped it will be completed by the middle of 2006. The Commission was also advised Items #1 and #2 have been funded. 12. Commissioner Mouriquand said Item #1 involves a work schedule for the RFP which should suffice as the timeline for the project. Staff said the RFP should go out the first of the year. Staff suggested there be an update, every quarter, to let P:\CAROLYN\Hist Pres Com\HPC 11-17-05.doc 3 Historic Preservation Commission November 17, 2005 the Commission keep up on the status of these items. The Commissioners agreed. Staff said they were looking forward to working with the Commission. 13. Commissioner Puente suggested the Commission have a plan of action brought forth every month. Staff said the only items reportable would be Items #1, #2, and #3. Staff is also working on Item #5 with a check and balance approach. 14. Commissioner Sharp asked about project sites and capping. Commissioner Mouriquand explained the capping system and the City's requirement to do an annual inspection on these sites. Commissioner Wright said he was aware of one site where the cap was still intact. 15. Commissioner Wright said he thought the Work Program, as outlined, was a great start. He added it would be difficult for staff to provide anything more than a quarterly report, given their current workload. He suggested it be just an update, and not a formal report. Staff agreed to a quarterly update and said the Commission could adjust the time frame if they felt it was necessary. 16. Chairman Wilbur advised staff they could bring up any new items when needed. They did not need to wait for the quarterly update. Staff thanked him and commented on funding for additional projects. Chairman Wilbur said it was a good idea to for the Commission to be aware of what projects were coming up and their funding. 17. Commissioner Mouriquand had a question about the second item. She asked if it was the City's intention to issue an RFP to hire a consultant. She asked if the consultant would be taking an inventory of the curated items in storage. Staff replied yes and added they would like to find out what items could be utilized in a display. Commissioner Mouriquand mentioned the City has a display case that could be utilized. Staff replied they would check into it. 18. Chairman Wilbur asked if there was a considerable amount of material in inventory. Staff said there was a considerable amount, but not all items had been delivered to the City. 19. Commissioner Mouriquand suggested staff follow-up, with the applicants, on delivery of the items to the City. She suggested P:ICAROlYNIHist Pres ComlHPC 11-17-05.doc 4 Historic Preservation Commission November 17, 2005 the developers shouldn't get their project finals without submitting the artifacts. Staff replied this is one area that may have been overlooked but they will be working on improving the system. Prior to final maps being approved on tracts, staff will be checking to see if artifacts have been turned in. 20. Chairman Wilbur said the direction of the Work Program is good and thanked staff. Staff said they may come back to the Commission for assistance. Chairman Wilbur said he would be willing to participate in additional projects, but especially working on the brochure, as he has some expertise in that area. 21 . Staff said once they have the RFP ready they will send a courtesy copy to the Commissioners. Also, they may possibly have an update on Item #1 at the next meeting. VI. CORRESPONDENCE AND WRITTEN MATERIAL: A. A flyer on S8 18 Consultations was distributed to the Commissioners. VII. COMMISSIONER ITEMS: VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright and Sharp to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on December 15, 2005. This meeting of the Historic Preservation Commission was adjourned at 3:35 p.m. Unanimously approved. Submitted by: UtUI-<4JU I1llfyJ!/L/ Carolyn:Nvalker Secretary P:ICAROL YNIHist Pres ComlHPC 11-17-05.doc 5