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1990 03 07 DRBI, --�• , 44*ro r01 DESIGN REVIEW BOARD CITY OF LA QUINTA A regular meeting to be held at the La Quinta City Hall, 78-105 Calle Estado La Quinta, California March 7, 1990 - 5:30 P.M. I. CALL TO ORDER II. ROLL CALL III. ITEMS FOR REVIEW A. Tentative Tract 25389: Applicant: M. J. Brock and Sons. Review of architectural plans for 254 lot subdivision generally located south of 50th Avenue and west of the La Quinta evacuation channel. IV. ITEMS FOR DISCUSSION - (Information for these items to be passed out at meeting.) A. City entrance sign B. Rules and procedures for Design Review Board V. APPROVAL OF MINUTES A. January 3, 1990 B. February 7, 1990 IV. OTHER - None V. ADJOURNMENT BJ/AGEMDADR.1/3 MINUTES DESIGN REVIEW BOARD CITY OF LA QUINTA A regular meeting held at the La Quinta City Hall 78-105 Calle Estado, La Quinta, California January 3, 1990 I. II 5:30 P.M. CALL TO ORDER A. This being the first meeting of the Design Review Board, Planning Director Jerry Herman brought the meeting to order at 5:30 P.M. and called for a roll call vote. ROLL CALL A. Present: Board Members Michael Platt, Paul Anderson, Fred Rice, Martin Langer, David Harbison, Ted Llewellyn, Planning Commissioner Representative John Bund. B. Staff Present: Planning and Development Director Jerry Herman, Principal Planner Stan Sawa and Department Secretary Betty Anthony. ELECTION OF OFFICERS 1. Planning Director Jerry Herman accepted nominations for Chairman. Commissioner Bund nominated Fred Rice as Chairman and Ted Llewellyn as Vice Chairman. Board Member Platt seconded the nomination. Nominations were closed and on a roll call vote approved unanimously. 2. Planning Director Jerry Herman took this time to explain the purpose of this Board and the guidelines under which they would conduct their review. BJ/MIN1/3.DRB - 1 - IV. REVIEW Chairman Rice introduced the first item for review. A. Specific Plan 89-014; a request by Transpacific Development Company for a commercial shopping center on land bounded by Whitewater Storm Channel on the north, Highway 111 on the south, Adams Street on the east and Washington Street on the west. 1. Planning Director Jerry Herman presented a general overview of the project. 2. Keith Holmes, representative for Transpacific Development Company representing the owners Washington/Adams Limited Partnership, introduced Mr. Rick Mannes, Architect for MCG. Mr. Mannes gave a presentation of the project. 3. Commissioner Bund questioned the location and style of the major retailer on the east end. Asked if site designs were available for fast food establishments and the layout for such stores. He questioned the code requirements on trees required in parking lots, the distance from Simon Motors to Washington Street, the existence of a deceleration lane on Washington Street and the access to the car wash and possible relocation of the car wash due to a concern in regard to circulation. He indicated a desire to have the architect show more design detail on the front and give more detail on the lighting for the rear of the building. 4. Board Member Anderson questioned the landscaping of the parking area, tree wells, positions for the arcade, and location of signage. 5. Board Member Platt approved of the signal access and questioned whether the project was dependant on a Washington Street access. 6. Chairman Rice agreed with the request that Highway ill access align with Simon Drive. He felt the project was very exciting but, the project was too lineal looking and needed more radius, a softer look, more Spanish looking than Mediterranean or Southwestern. He addressed the arcade width and color scheme. BJ/MIN1/3.DRB - 2 7. Board Member Langer expressed concern regarding the Southwestern look, and a desire for more desert tones in the color scheme, with a theme that was more early California. 8. Board Member Harbison agreed that the project needed to look more Spanish or early California and indicated a desire that the major tenant on the east end soften the appearance of the building to comply with the entire project. 9. Board Member Llewellyn questioned the color scheme as it relates to the layout. He expressed concern with the colors and felt they should consider possible alternatives. Following the discussion, Planning Director Jerry Herman stated the Findings and Recommendations of the Board. They are: FINDINGS: 1. That the architectural elevations as modified are compatible with the design guidelines as established by the City of La Quinta. 2. That further review of the landscaping, signage design program, and detailed information on the fast food building elevations are to be brought before the Board for consideration. RECOMMENDATIONS: 1. Architect to provide a more detailed sketch of the sections. 2. More, and possibly a rounding of the arches. 3. Details to be provided for the fast food stores. 4. Blow up the design details (vignettes). 5. Detailed security lighting on the rear buildings. 6. Major building on the east end to be designed to be integrated with the other buildings. A motion was made by Chairman Rice and seconded by Commissioner Bund to recommend approval of the project to the Planning Commission with the above noted Findings. On a roll call vote the motion passed unanimously. BJ/MIN1/3.DRB - 3 - V. ADJOURNMENT A motion was made by Chairman Rice and seconded by Commissioner Bund to adjourn to the next regularly scheduled meeting to be announced. This meeting of the La Quinta Design Review Board was adjourned at 6:40 P.M., January 3, 1990. BJ/MIN1/3.DRB - 4 - MINUTES DESIGN REVIEW BOARD CITY OF LA QUINTA A regular meeting held at the La Quinta City Hall 78-105 Calle Estado, La Quinta, California February 7, 1990 I. II. III 5:30 P.M. CALL TO ORDER A. Chairman Rice brought the meeting to order at 5:30 P.M. and called for a roll call vote. ROLL CALL A. Present: Boardmembers Michael Platt, Martin Langer, David Harbison, Ted Llewellyn, Planning Commissioner Representative John Bund, Chairman Fred Rice. B. Absent: Boardmember Anderson C. Staff Present: Principal Planner Stan Sawa and Department Secretary Betty Anthony. REVIEW Chairman Rice introduced the first item for review. A. Tentative Tract 24890 - J. M. Peters. Review of preliminary landscaping and perimeter wall plans for 443 lot subdivision. 1. Principal Planner Stan Sawa presented information on the project. 2. Christine Dorf, Peridian Landscaping representing the Applicant gave a brief report of the submitted plans for landscaping. 3. Commissioner Bund asked Ms. Dorf to keep the plants drought tolerant. RECOMMENDATION: 1. That there be openings in the perimeter wall to allows views into the project if permitted by the Acoustical Report. BJ/MIN1/3.DRB - 1 - V. 2. Staff to review sidewalk plans and that sidewalks are required to meander. There being no further comments Chairman Rice called for a motion. A motion was made by Boardmember Llewellyn and seconded by Chairman Rice to recommend approval of the project to the Planning Commission with the above noted recommendations. On a roll call vote the motion passed unanimously. B. Tentative Tract 25429 - Cnateau Lanu Development. Review of preliminary landscaping and perimeter wall plans for 83 lot custom home subdivision, located on the south wide of 50th Avenue at Park Avenue. 1. Principal Planner Stan Sawa presented information on the project and noted that the landscaping plans should include the large triangular lot south of 50th Avenue and west of Park Avenue. Following discussion by the members it was moved by Chairman Rice and seconded by Boardmember Llewellyn to approve the plan per the recommendation of Staff. ADJOURNMENT A motion was made by Commissioner Bund and seconded by Boardmember Llewellyn to adjourn to the next regularly scheduled meeting of March 7, 1990. This meeting of the La Quinta Design Review Board was adjourned at 6:20 P.M., February 7 1990. BJ/MIN1/3.DRB - 2 - IEW MEMORANDUM TO: DESIGN REVIEW BOARD y� FROM: PLANNING & DEVELOPMENT DEPARTMENT DATE: MARCH 7, 1990 SUBJECT: ENTRY SIGN INTO LA QUINTA The City Council on January 16, 1990, suggested that the Design Review Board design and locate entry signs for the City of La Quinta. Currently, the City does not have entry signs, however, project identification signs such as you see along the major streets currently exist. The project identification signs are constructed and administered by the BIA organization. The developers pay the BIA to locate and identify their particular project. These signs are scattered throughout the community. As an option, a similar sign could be utilized for our entrance sign. They could be located within a Highway 111 median or any other suitable location. The first sign could be located within, or adjacent to, Highway 111 at the Point Happy location. This is our common boundary with the City of Indian Wells and the possibility of the boundary changing is limited. Thereby, a sign could be immediately installed at this location. It has therefore been recommended that the Design Review Board review and provide direction necessary not only for the design stage but also future locations for this signage. RECOMMENDATION The Board could create a subcommittee to design the sign, prepare locations and at a future meeting present their recommendation to the Board. Once the Board recommendation is prepared, it will be transmitted to the City Council for the appropriate funding recommendation. BJ/MEMOJH.049 - 1 - DESIGN REVIEW BOARD RULES AND PROCEDURES A. GENERAL 1. Functions. The functions of the Design Review Board are as follows: To foster attainment of those sections of the City's General Plan and Specific Plans which refer to the preservation and enhancement of the particular character and unique assets of the City and its harmonious development, through encouraging private and public interests to assist in the implementation process. b. To assure that the public benefits derived from expenditures of public funds for improvement and beautification of streets and other public structures and spaces shall be supported by the exercise of reasonable controls over private property development with regard for the character and design of buildings, open spaces, street landscaping, etc. c. To encourage development of private property in harmony with the desired character of the community and in conformance with the guidelines herein provided with due regard to the public and private interests involved. d. To recognize the interdependence of community values and good design and to provide a method by which the City may implement this interdependence to its benefit. 2. Membership, term of office, vacancies. a. Members of the Design Review Board shall be appointed, replaced, removed, or reappointed by the City Council. b. Membership of the Design Review Board shall consist of seven members having the following qualifications: 1.) A minimum of one up to a maximum of four,members shall be architects; 2). A minimum of two, up to a maximum of four, members shall be either landscape architects, engineers, or professional in commercial art or graphic design; and BJ/DOCJH.032 - 1 3.) One member shall be a member of the Planning Commission, assigned to serve on (but not chair) the Design Review Board for a one-year period (rotating among the Planning Commission members). The assigned planning commissioner may designate an alternate commissioner to attend a particular meeting in the commissioner's absence. e. Appointments for non -planning commission members shall be for two-year periods, except that the initial appointments shall be staggered for one-year and two-year periods. 3. Bylaws. The Design Review Board establishes its own rules and procedures not inconsistent with the intent of ordinances or laws of the City or State. 4. Meetings. The Design Review Board shall hold regular meetings as needed at least one week prior to the Planning Commission meeting date. Special meetings may be called as necessary. S. Quorum. A quorum for the Design Review Board shall consist of the planning commissioner (or alternate) plus three other members present. Actions may be taken by a majority of those present, provided a quorum exists. B. OFFICERS AND TERMS OF OFFICE 1. The officers of the Design Review Board shall be a chairman and vice chairman, both who shall be elected at the first meeting held after June 30th, each year. 2. The chairman and vice chairman shall hold office for one (1) year and thereafter until their successors are elected. No chairman shall serve for more than two consecutive terms. In the case of a vacancy in office, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of the vacancy. C. DUTIES OF OFFICERS AND STAFF 1. Chairman. The chairman shall preside at all meetings of the Board. He/She shall appoint all committees and shall perform all duties necessary, customary or incidental to the office. BJ/DOCJH.032 - 2 - D. 2. Vice Chairman. The vice chairman shall act in the absence of the chairman. The vice chairman shall have the power to function in the same capacity as the chairman in case of the chairman's inability to act. In the event of the absence of both the chairman or vice chairman, the remaining members of the Board shall appoint one (1) of their number to act as temporary chairman. 3. Secretary. The secretary shall be the Planning Director or his authorized deputy who shall provide professional and technical advice to the Design Review Board, shall assist said Board in the discharge of its responsibilities and shall maintain minutes of meetings and records of hearings and official actions. MEETINGS 1. Regular meetings of the Board shall be open to the public and shall be held on the first Wednesday of each month at 5:30 P.M., at the City Hall. If the regular meeting falls on a legal holiday, the meeting shall be on the next regular working day. The meeting may be adjourned by the presiding officer or by the secretary within twenty minutes from the scheduled time for opening the meeting if a quorum is not present. 2. Special meetings and study sessions of the Board shall be open to the public and shall be held at such times as the chairman or two-thirds of the Board request the same. 3. Notice: The following shall constitute adequate notice to the members of the Board: a.) Agendas for all regular meetings shall be delivered to members not less than four days prior to such meeting. b.) The vote to hold an adjourned regular meeting shall constitute adequate notice to members in attendance. The secretary shall notify all absentee members by any reasonable means. c). Notice for special meetings shall be made at least twenty-four hours in advance by any reasonable means. d.) The local news media, which requests notices of meetings, shall be informed of such by the secretary. BJ/DOCJH.032 - 3 - rd 5. r e.) The secretary shall have the responsibility for informing the City Council and others of Board meetings. Voting. Every official act taken by the Board shall be by minute motion adopted by majority vote. a). Voting Procedure: On the passage of every motion, the vote shall be taken by voice or roll call and entered in full upon the record. The order of voting shall be alphabetical, with the chairman voting last. b.) Reconsideration: Any member who voted with the majority may move a reconsideration of any action at the same meeting. After a motion for reconsideration has once been acted on, no other motion for a reconsideration thereof shall be made without unanimous consent of the Board. c.) Recommendations: All matters that have been decided at the conclusion of a discussion are to be directed as a recommendation to the Planning Commission and shall contain findings and conditions, if necessary for granting or denying a request. Order of Business at any regular meeting shall be as follows: a.) Call to Order b.) Roll Call c.) Consent Calendar d.) Business Session e.) Adjournment Business Items: In the conduct of reviewing Business Items the procedure shall be as follows: a.) Chairman announces case under consideration. b.) Planning staff describes area under consideration and presents verbal staff report and recommendation. c.) Questions by Board concerning staff report. d.) Chairman opens meeting. e.) Applicant is given first opportunity to speak. f.) Questions by Board. g.) Board acts. BJ/DOCJH.032 - 4 - 7. Parliamentary Procedure: The rules of parliamentary practice as set forth in Robert's Rules of Order, Revised, shall be used as a guide for all meetings of the Board, except as otherwise herein provided. 8. Motions. a.) Procession of Motions: When a motion is made and seconded, it shall be stated by the chairman or secretary before debate. A motion shall not be withdrawn by the mover without the consent of the member seconded it and the approval of the Board. b.) Motions out of order: The chairman may at any time, by a majority consent of the Board, permit a member to introduce a motion, out of the regular Agenda order. c.) Division of Question: If the question contains two or more divisionable provisions, the chairman may, and upon request of a member shall (unless appealed), divide the same. d.) Precedence of Motions: When a motion is before the Board, no motion shall be entertained except the following which shall have precedence in following order: e.) 1.) Adjourn 2.) Fix hour of adjournment 3.) Table 4.) Previous question 5.) Amend 6. Postpone Motion to Adjourn: (not debatable) to adjourn shall be in order except as follows: 1.) When repeated without business or discussion. A motion at any time intervening 2.) When made as an interruption of a member while speaking. 3.) When the previous questions have been ordered, and 4. While a vote is being taken. BJ/DOCJH.032 - 5 - P A motion to adjourn "to another time" shall be debatable only as to the time to which the meeting is adjourned. f.) Motion to Fix Hour of Adjournment: Such a motion shall be to set a definite time at which to adjourn and shall be undebatable and unamendable except as to time set. g.) Motion to Table: A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be "taken from the table" at any time prior to the end of the next regular meeting. h.) Motion for Previous Question: Such a motion shall be used to close debate on the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion. i.) Motion to Amend: A motion to amend shall be debatable only as to amendment. A motion to amend an amendment shall be in order, but an amendment to amend an amendment shall not be in order. An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order. A substitute motion on the same subject shall be acceptable, and voted on before a vote on the amendment. Amendments shall be voted first, then the main motion as amended. j.) Motion to Continue. Motions to continue to a definite time shall be amendable and debatable as to propriety of postponement and time set. If desired, the maker of the motion to continue may also move to reopen the hearing to receive further testimony. Rules, Decorum and Order. a.) Points of Order: The chairman shall determine all points of order subject to the right of any member to appeal to the Board. b.) Decorum and Order. Board Members: BJ/DOCJH.032 - 6 - 1.) Every Board desiring to speak shall address the Chair and, upon recognition by the chairman, shall confine his/herself to the question under debate. 2.) Board member once recognized, shall not be interrupted while speaking unless called to order by the chairman, unless a point of order is raised by another Board member or unless a speaker chooses to yield to questions from another Board member. 3.) If a Board member is called to order while he/she is speaking, he/she shall cease speaking immediately until the question of order is determined. If ruled to be not in order, he/she shall alter his/her remarks so as to comply with the rules of the Board. 4.) Board members shall accord the utmost courtesy to each other, to City employees and to the public appearing before the Board. 5.) Any Board member may move to require the chairman to enforce the rules and the affirmative vote of a majority of the Board shall require him/her to so act. c.) Decorum and Order. Employees: Members of the Administrative staff and employees of the City shall observe the same rules, procedure and decorum applicable to members of the Board. d.) Decorum and Order. Public: Public members attending Board meetings shall observe the same rules of order and decorum applicable to the Board. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Board or while attending the Board meeting, may be removed from the room if so directed by the chairman. Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall be cause for the chairman to direct removal of such offenders from the room. BJ/DOCJH.032 - 7 - F G. POLICIES 1. Publicity: The secretary shall release all official information or "stories" to the press unless otherwise instructed by the chairman. No Board member shall speak for the Board as a whole without specific permission of the chairman. 2. Attendance: Attendance at all meetings is an obligation of each member. 3. Conflict of Interest: Any Board member who has direct or indirect financial or other person interest in any matter before the Board shall publicly disclose, on the official record, the nature and extent of such interest, and such Board member shall not participate in the proceedings and shall not vote on any such matter. 4. Taping of Board Meetings: meetings shall be done secretary of the Board for in the preparation of meetings and for no other AMENDMENTS The taping of Board at the discretion of the the purpose of assisting detailed minutes of the purpose. The Rules and Regulations may be amended by the Board at any regular meeting by a two-thirds majority, or at any special meeting, provided that the proposed amendment is included in a written notice of such meeting. BJ/DOCJH.032 - 8 -