1990 04 04 DRBof
AGENDA
DESIGN REVIEW BOARD
CITY OF LA QUINTA
A regular meeting to be held at the
La Quinta City Hall, 78-105 Calle Estado
La Quinta, California
April 4, 1990 - 5:30 P.M.
I. CALL TO ORDER - Flag Salute
II. ROLL CALL
III. CONSENT CALENDAR
A. Approval of minutes for March 7, 1990, meeting.
IV. BUSINESS SESSION
A. Tentative Tract 23269: Applicant: La Quinta
Vistas Partnership. Review of architectural plans
for single family residences in westerly portion of
La Quinta Highlands tract on the south side of Fred
Waring Dr. west of Las Vistas Drive.
1. Staff Report
a.) Questions of Staff
2. Meeting opened for discussion
b.) Questions of Applicant
c.) Board discussion
3. Action Taken (Minute Motion 90-004)
B. Tentative Tract 23268: Applicant: Acacia
Construction. Review of architectural plans for 96
single family residences in westerly portion of
tract on the north side of Miles Avenue, west of Las
Vistas Drive.
1. Staff Report
a.) Questions of Staff
2. Meeting opened for discussion
b.) Questions of Applicant
c.) Board discussion
3. Action Taken (Minute Motion 90-005)
BJ/AGENDADR.1/3 - 1 -
C. Plot Plan 89-417: Applicant: TS Restaurants.
Review of revised architectural plans for approved
restaurant and office complex on the north side of
Highway ill, approximately 1200 feet west of
Washington Street.
1. Staff Report
a.) Questions of Staff
2. Meeting opened for discussion
b.) Questions of Applicant
c.) Board discussion
3. Action Taken (Minute Motion 90-006)
D. Jefferson Street median landscaping: Applicant:
City of La Quinta. Review of concept plans for
landscaping of Jefferson Street median, north of
Highway 111.
1. Staff Report
a.) Questions of Staff
2. Meeting opened for discussion
b.) Questions of Applicant
c.) Board discussion
3. Action Taken (Minute Motion 90-007)
V. OTHER -
A. Review of Design Review Board rules and procedures.
B. Discussion of City entry signs.
VI. ADJOURNMENT
BJ/AGENDADR.1/3 - 2 -
MINUTES
DESIGN REVIEW BOARD
CITY OF LA QUINTA
A regular meeting held at the La Quinta City Hall
78-105 Calle Estado, La Quinta, California
March 7, 1990 5:30 P.M.
I. CALL TO ORDER
A. Chairman Rice brought the meeting to order at 5:30
P.M. and called for a roll call vote.
II. ROLL CALL
A. Present: Boardmembers Michael Platt, Paul
Anderson, David Harbison, Ted Llewellyn, Alternate
Planning Commissioner Representative Peter Zelles,
Chairman Fred Rice.
B. Absent: Boardmember Langer, Planning Commissioner
Representative Bund
C. Staff Present: Planning Director Jerry Herman,
Principal Planner Stan Sawa and Department
Secretary Betty Anthony.
III. REVIEW
Chairman Rice introduced the first item for review.
A. Tentative Tract 25389 - M. J. Brock & Sons: A
review of architectural plans for 254 lot
subdivision generally located south of 50th Avenue
and west of the La Quinta Evacuation Channel.
1. Principal Planner Stan Sawa presented the
information contained in the Staff report, a
copy of which is on file in the Planning and
Development Department.
2. Following a great deal of discussion
regarding the use of roof treatment on one of
the homes, a motion was made by Chairman Rice
to approve the architectural plans. The
motion was seconded by Boardmember Anderson.
Roll call vote:
BJ/MIN3/7.DRB - 1 -
IV.
►I!A
VI.
VII
Boardmember
Anderson -
Yes
Boardmember
Langer -
Absent
Boardmember
Platt -
Abstain
Boardmember
Harbison -
Yes
Boardmember
Llewellyn -
Yes
Planning Commissioner Zelles -
Yes
Chairman Rice -
No
ITEMS FOR DISCUSSION
A. City Entrance Sign: A request of the City
Council for design and location for entry signs for
the City of La Quinta.
1. Planning Director Jerry Herman presented the
information contained in the Staff report, a
copy of which is on file in the Planning and
Development Department.
2. Following discussion regarding proposed signs
and locations, it was moved by Boardmember
Llewellyn to form a subcommittee consisting
of all the members and submit ideas and
drawings at the next meeting. It was
seconded by Boardmember Harbison and passed
unanimously.
B. Rules and Procedures
1. Planning Director Jerry Herman passed out to
each Boardmember a copy of the Rules and
Procedures for the Design Review Board. Each
member was asked to review and bring any
comments to the next scheduled meeting.
CONSENT CALENDAR
A. It was moved by Chairman Rice and seconded by
Boardmember Llewellyn to approve the minutes of
January 3, and February 7, 1990. Passed
unanimously.
OTHER - None
ADJOURNMENT
A motion was made by Chairman Rice and seconded by
Boardmember Llewellyn to adjourn to the next regularly
scheduled meeting of April 4, 1990. This meeting of the
La Quinta Design Review Board was adjourned at 6:45 P.M.,
March 7 1990.
BJ/MIN3/7.DRB - 2 -
DESIGN REVIEW BOARD
RULES AND PROCEDURES
A. GENERAL
1. Functions. The functions of the Design Review
Board are as follows:
a. To foster attainment of those sections of the
City's General Plan and Specific Plans which
refer to the preservation and enhancement of
the particular character and unique assets of
the City and its harmonious development,
through encouraging private and public
interests to assist in the implementation
process.
b. To assure that the public benefits derived
from expenditures of public funds for
improvement and beautification of streets and
other public structures and spaces shall be
supported by the exercise of reasonable
controls over private property development
with regard for the character and design of
buildings, open spaces, street landscaping,
etc.
C. To encourage development of private property
in harmony with the desired character of the
community and in conformance with the
guidelines herein provided with due regard to
the public and private interests involved.
d. To recognize the interdependence of community
values and good design and to provide a
method by which the City may implement this
interdependence to its benefit.
2. Membership, term of office, vacancies.
a. Members of the Design Review Board shall be
appointed, replaced, removed, or reappointed
by the City Council.
b. Membership of the Design Review Board shall
consist of seven members having the following
qualifications:
1.) A minimum of one up to a maximum of
four,members shall be architects;
2). A minimum of two, up to a maximum of
four, members shall be either landscape
architects, engineers, or professional
in commercial art or graphic design; and
BJ/DOCJH.032 - 1 -
B.
C.
3.) One member shall be a member of the
Planning Commission, assigned to serve
on (but not chair) the Design Review
Board for a one-year period (rotating
among the Planning Commission members).
The assigned planning commissioner may
designate an alternate commissioner to
attend a particular meeting in the
commissioner's absence.
e. Appointments for non -planning commission
members shall be for two-year periods, except
that the initial appointments shall be
staggered for one-year and two-year periods.
3. Bylaws. The Design Review Board establishes its
own rules and procedures not inconsistent with the
intent of ordinances or laws of the City or State.
4. Meetings. The Design Review Board shall hold
regular meetings as needed at least one week prior
to the Planning Commission meeting date. Special
meetings may be called as necessary.
5. Quorum. A quorum for the Design Review Board shall
consist of the planning commissioner (or alternate)
plus three other members present. Actions may be
taken by a majority of those present, provided a
quorum exists.
OFFICERS AND TERMS OF OFFICE
1. The officers of the Design Review Board shall be a
chairman and vice chairman, both who shall be
elected at the first meeting held after June 30th,
each year.
2. The chairman and vice chairman shall hold office
for one (1) year and thereafter until their
successors are elected. No chairman shall serve
for more than two consecutive terms. In the case
of a vacancy in office, the vacancy shall be filled
by an election held at the first regular meeting
after the occurrence of the vacancy.
DUTIES OF OFFICERS AND STAFF
1. Chairman. The chairman shall preside at all
meetings of the Board. He/She shall appoint all
committees and shall perform all duties necessary,
customary or incidental to the office.
BJ/DOCJH.032 - 2 -
D.
2. Vice Chairman. The vice chairman shall act in the
absence of the chairman. The vice chairman shall
have the power to function in the same capacity as
the chairman in case of the chairman's inability to
act. In the event of the absence of both the
chairman or vice chairman, the remaining members of
the Board shall appoint one (1) of their number to
act as temporary chairman.
3. Secretary. The secretary shall be the Planning
Director or his authorized deputy who shall provide
professional and technical advice to the Design
Review Board, shall assist said Board in the
discharge of its responsibilities and shall
maintain minutes of meetings and records of
hearings and official actions.
MEETINGS
1. Regular meetings of the Board shall be open to the
public and shall be held on the first Wednesday of
each month at 5:30 P.M., at the City Hall. If the
regular meeting falls on a legal holiday, the
meeting shall be on the next regular working day.
The meeting may be adjourned by the presiding
officer or by the secretary within twenty minutes
from the scheduled time for opening the meeting if
a quorum is not present.
2. Special meetings and study sessions of the Board
shall be open to the public and shall be held at
such times as the chairman or two-thirds of the
Board request the same.
3. Notice: The following shall constitute adequate
notice to the members of the Board:
a.) Agendas for all regular meetings shall be
delivered to members not less than four days
prior to such meeting.
b.) The vote to hold an adjourned regular meeting
shall constitute adequate notice to members
in attendance. The secretary shall notify
all absentee members by any reasonable means.
c). Notice for special meetings shall be made at
least twenty-four hours in advance by any
reasonable means.
d.) The local news media, which requests notices
of meetings, shall be informed of such by the
secretary.
BJ/DOCJH.032 - 3 -
e.) The secretary shall have the responsibility
for informing the City Council and others of
Board meetings.
4. Voting. Every official act taken by the Board
shall be by minute motion adopted by majority vote.
a). Voting Procedure: On the passage of every
motion, the vote shall be taken by voice or
roll call and entered in full upon the
record. The order of voting shall be
alphabetical, with the chairman voting last.
b.) Reconsideration: Any member who voted with
the majority may move a reconsideration of
any action at the same meeting. After a
motion for reconsideration has once been
acted on, no other motion for a
reconsideration thereof shall be made without
unanimous consent of the Board.
c.) Recommendations: All matters that have been
decided at the conclusion of a discussion are
to be directed as a recommendation to the
Planning Commission and shall contain
findings and conditions, if necessary for
granting or denying a request.
5. Order of Business at any regular meeting shall be
as follows:
a.)
Call to Order
b.)
Roll Call
c.)
Consent Calendar
d.)
Business Session
e.)
Adjournment
6. Business Items: In the conduct of reviewing
Business Items the procedure shall be as follows:
a.)
Chairman announces case under consideration.
b.)
Planning staff describes area under
consideration and presents verbal staff
report and recommendation.
c.)
Questions by Board concerning staff report.
d.)
Chairman opens meeting.
e.)
Applicant is given first opportunity to speak.
f.)
Questions by Board.
g.)
Board acts.
BJ/DOCJH.032 - 4 -
7. Parliamentary Procedure: The rules of
parliamentary practice as set forth in Robert's
Rules of Order, Revised, shall be used as a guide
for all meetings of the Board, except as otherwise
herein provided.
8. Motions.
a.) Procession of Motions: When a motion is made
and seconded, it shall be stated by the
chairman or secretary before debate. A
motion shall not be withdrawn by the mover
without the consent of the member seconded it
and the approval of the Board.
b.) Motions out of order: The chairman may at
any time, by a majority consent of the Board,
permit a member to introduce a motion, out of
the regular Agenda order.
c.) Division of Question: if the question
contains two or more divisionable provisions,
the chairman may, and upon request of a
member shall (unless appealed), divide the
same.
d.) Precedence of Motions: when a motion is
before the Board, no motion shall be
entertained except the following which shall_
have precedence in following order:
1.) Adjourn
2.) Fix hour of adjournment
3.) Table
4.) Previous question
5.) Amend
6. Postpone
e.) Motion to Adjourn: (not debatable) A motion
to adjourn shall be in order at any time
except as follows:
1.) When repeated without intervening
business or discussion.
2.) When made as an interruption of a member
while speaking.
3.) When the previous questions have been
ordered, and
4. While a vote is being taken.
BJ/DOCJH.032 - 5 -
9.
A motion to adjourn "to another time" shall
be debatable only as to the time to which the
meeting is adjourned.
f.) Motion to Fix Hour of Adjournment: Such a
motion shall be to set a definite time at
which to adjourn and shall be undebatable and
unamendable except as to time set.
g.) Motion to Table: A motion to table shall be
used to temporarily by-pass the subject. A
motion to table shall be undebatable and
shall preclude all amendments or debate of
the subject under consideration. If the
motion shall prevail, the matter may be
"taken from the table" at any time prior to
the end of the next regular meeting.
h.) Motion for Previous Question: Such a motion
shall be used to close debate on the main
motion and shall be undebatable. If the
motion fails, debate shall be reopened; if
the motion passes, a vote shall be taken on
the main motion.
i.) Motion to Amend: A motion to amend shall be
debatable only as to amendment. A motion to
amend an amendment shall be in order, but an
amendment to amend an amendment shall not be
in order. An amendment modifying the
intention of a motion shall be in order, but
an amendment relating to a different matter
shall not be in order. A substitute motion
on the same subject shall be acceptable, and
voted on before a vote on the amendment.
Amendments shall be voted first, then the
main motion as amended.
j.) Motion to Continue. Motions to continue to a
definite time shall be amendable and
debatable as to propriety of postponement and
time set. If desired, the maker of the
motion to continue may also move to reopen
the hearing to receive further testimony.
Rules, Decorum and Order.
a.) Points of Order: The chairman shall
determine all points of order subject to the
right of any member to appeal to the Board.
b.) Decorum and Order. Board Members:
BJ/DOCJH.032 - 6 -
1.) Every Board desiring to speak shall
address the Chair and, upon recognition
by the chairman, shall confine
his/herself to the question under debate.
2.) Board member once recognized, shall not
be interrupted while speaking unless
called to order by the chairman, unless
a point of order is raised by another
Board member or unless a speaker chooses
to yield to questions from another Board
member.
3.) If a Board member is called to order
while he/she is speaking, he/she shall
cease speaking immediately until the
question of order is determined. If
ruled to be not in order, he/she shall
alter his/her remarks so as to comply
with the rules of the Board.
4.) Board members shall accord the utmost
courtesy to each other, to City
employees and to the public appearing
before the Board.
5.) Any Board member may move to require the
chairman to enforce the rules and the
affirmative vote of a majority of the
Board shall require him/her to so act.
c.) Decorum and Order. Employees: Members of
the Administrative Staff and employees of the
City shall observe the same rules, procedure
and decorum applicable to members of the
Board.
d.) Decorum and Order. Public: Public members
attending Board meetings shall observe the
same rules of order and decorum applicable to
the Board. Any person making impertinent and
slanderous remarks or who becomes boisterous
while addressing the Board or while attending
the Board meeting, may be removed from the
room if so directed by the chairman.
unauthorized remarks from the audience,
stamping of feet, whistles, yells, and
similar demonstrations shall be cause for the
chairman to direct removal of such offenders
from the room.
BJ/DOCJH.032 - 7 -
F. POLICIES
G.
1. Publicity: The secretary shall release all
official information or "stories" to the press
unless otherwise instructed by the chairman. No
Board member shall speak for the Board as a whole
without specific permission of the chairman.
2. Attendance: Attendance at all meetings is an
obligation of each member.
3. Conflict of Interest: Any Board member who has 0
direct or indirect financial or other personaX
interest in any matter before the Board shall
publicly disclose, on the official record, the
nature and extent of such interest, and such Board
member shall not participate in the proceedings and
shall not vote on any such matter.
4. Taping of Board Meetings: The taping of Board
meetings shall be done at the discretion of the
secretary of the Board for the purpose of assisting
in the preparation of detailed minutes of the
meetings and for no other purpose.
The Rules and Regulations may be amended by the Board at
any regular meeting by a two-thirds majority, or at any
special meeting, provided that the proposed amendment is
included in a written notice of such meeting.
BJ/DOCJH.032 - 8 -