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2008 05 21 RDA&# 4 4 49w6i Redevelopment Agency agendas are available on the City' web page @ www.la-quinta.org REDEVELOPMENT AGENCY AGENDA CITY COUNCIL CHAMBERS 78-495 Calls Tampico La Quinta, California 92253 ADJOURNED MEETING WEDNESDAY, MAY 21, 2008, 5:30 P.M. Beginning Resolution No. RA 2008-002 CALL TO ORDER Roll Call: Agency Board Members: Adolph, Henderson, Osborne, Sniff, and Chairman Kirk PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION — NONE CONFIRMATION OF AGENDA BUSINESS SESSION 1. CONSIDERATION OF SILVERROCK RESORT CLUBHOUSE DESIGN DEVELOPMENT PLANS, SITE PLAN, INTERIOR DESIGN PROGRAM, LEED CERTIFICATION UPDATE, AND BUDGET UPDATE. A. MINUTE ORDER ACTION Redevelopment Agency Agenda 1 May 21, 2008 ADJOURNMENT The Redevelopment Agency will adjourn to a meeting to be held on June 2, 2008, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of May 21, 2008, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on May 16, 2008. DATED: ay 16, 200 VERONICA J ONTECINO, City Clerk City of La Quinta, California Redevelopment Agency Agenda 2 May 21, 2008 5 ` C M OFT' COUNCIL/RDA MEETING DATE: May 21, 2008 ITEM TITLE: Consideration of SilverROck Resort Clubhouse Design Development flans, Site Plan, Interior Design Program, LEED Certification Update and Budget Update RECOMMENDATION: AGENDA CATEGORY: / BUSINESS SESSION: f CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: That the Redevelopment Agency Board consider approval of the Permanent Clubhouse Design Development Plans, Site Plan, Interior Design Program, LEED Certification Update, and various exhibits prepared by Altevers Associates, HSA Design Group and RBF Consulting; and provide comments and direction in regard to the plans, exhibits and estimate of project costs. FISCAL IMPLICATIONS: The Phase II SilverRock Resort improvements are included within the adopted 2007-2008 Capital Improvement Program. Project components include: Infrastructure, Permanent Clubhouse, Second Golf Course, and Entry Feature(s)/Roads. The Permanent Clubhouse component includes funding for the engineering and construction as follows: Task Budget Design (Engineering) $1,404,000 CM/Testing/Inspections $775,000 Construction $18,674,000 Contingency $4,559,010 Total $25,412,010 When the Agency Board last reviewed the Clubhouse Schematic Design Program budget estimate on January 15, 2008, the estimate of project costs was 25,601,009 plus contingency, City, Coachella Valley Water District (CVWD), and other fees. This figure exceeded the budget estimate in the CIP. Based on the Design Development Plans presented to the Agency Board, the current updated estimate of project costs shows the cost of the building, site improvements and soft costs to be approximately $30,103,961 plus contingency. This estimate includes LEED programs that would result in a Certified or possibly a Silver project. The current revised estimate of project costs for the building and site improvements was prepared by Altevers Associates, Roel Construction, HSA Design Group, RBF Consulting, Aquatic Design Group and Golf Dimensions. The Design Development estimate of project cost is based on current industry pricing for materials and labor. These costs do not take into account escalation beyond September 2008, and will require adjustment during the final Construction Document Design phase. Consideration must be given for the potential increase in material costs such as concrete, asphalt, steel, etc. which may result from market changes. The Agency Board does not need to take action on the budget at this time. Final budget adjustments will be made after the project is ready for construction and a contract proposal is ready for approval. However, if the Agency Board desires to reduce the estimated project cost, this is the meeting that this direction and action should be taken. The original CIP budget was developed prior to going through a clubhouse programming process. During the programming, a number of design considerations were discussed and eventually added into the clubhouse plans. These items include a larger clubhouse building, larger cart barn, larger clubhouse site, putting green, lake, full banquet kitchen, emergency generator, LEED project design, and enhanced event areas. While the budget has increased, it must be noted that the quality of the site design, building design and overall project amenities have been significantly upgraded to provide a four -star destination resort golf course clubhouse. As currently proposed, the clubhouse is on par with some of the finest private clubhouses in the Coachella Valley. BACKGROUND AND OVERVIEW: The Phase II SilverRock Resort improvements include the installation of: the "backbone" infrastructure, including on -site streets, three (3) bridges spanning the Coachella Canal (one auto and two golf carts), water, sewer and dry utilities; the Permanent Clubhouse; the second Municipal Golf Course; the project entry feature(s), and on -site landscaping. The clubhouse site and roadway locations have been previously approved by the Agency Board. The Clubhouse Schematic Design Plans were presented to the Agency Board on January 15, 2008, and at this time, staff is requesting approval and additional direction on the updated exterior building design, floor plans interior design program, site plan, landscape concepts, LEED program and cost estimate. Clubhouse Design Process The RDA is in the Design Development stages of building and site design, interior programming and budgeting for the Permanent Clubhouse. The RDA's Technical Team, in collaboration with the project architect, the RDA's design consultants, and Landmark Golf ("Operator") have conducted a thorough process for evaluating the requirements of the RDA, and evolving the clubhouse design to the current level of detail. These Design Development plans, exhibits, materials and furniture, fixtures and equipment were presented to the RDA's Technical Team whose members have provided comments for the architect's and Design Team's consideration. The City Council approved the SRR Specific Plan on July 8, 2006. The Specific Plan Section 2.4 Master Plan Use identifies Planning Area 1 as Golf Course Open Space, including a clubhouse site allocation of approximately seven acres located adjacent to the first tee boxes of the existing Arnold Palmer Classic course. The clubhouse site has since increased to 10.23 acres in size as a result of the final RDA Board -approved road alignment of SilverRock Way. The clubhouse program identified in the Specific Plan proposed a total of 20,000 sq. ft. of clubhouse interior area on the main floor. The Specific Plan did not allocate square footage for the clubhouse lower level, or "cart barn." In March 2007, Golf Dimensions ("Project Manager") assisted the RDA's Technical Team in the research and development of a clubhouse program based on the Specific Plan requirements and the anticipated demands of the SilverRock project. This clubhouse program included 19,942 sq. ft. of area on the main level, and 11,700 sq. ft. of area within the lower level, for a total of 31,642 sq. ft. The additional square footage added to the lower level was required to accommodate golf cart storage for two (2) golf courses. In April 2007, the Agency Board approved a contract with the project architect for the design of the Permanent Clubhouse facilities. Based on the clubhouse program developed by the RDA's Technical Team, in conjunction with the Operator, the project architect prepared three conceptual design programs for the proposed clubhouse site and floor plans. The conceptual clubhouse floor plans were presented to the Agency Board on October 2, 2007 and represented the project architect's interpretation of the RDA's program requirements, square footage allocations, and input received from the RDA Technical Team and the Operator collectively. This design included 20,790 sq. ft. of area on the main floor and 17,051 sq. ft. of area within the lower floor, for a total of 37,805 sq. ft. The primary increase in floor area was caused by the need to accommodate approximately 180 golf carts and associated equipment within the lower level (cart barn). Based on comments received by the Agency Board to the Clubhouse Conceptual Plans, the architect presented to the Agency Board on January 15, 2008, the Schematic Design Plans and exhibits depicting more detailed information on the clubhouse design, site design and LEED design considerations. This design included 20,595 sq. ft. of area on the main floor and 17,248 sq. ft. of area within the lower floor, for a total of 37,843 sq. ft. Agency Board members discussed the increased building size, interior modifications, appropriateness of the 'dome' feature and alternatives for the asphalt parking lot. The minutes of the meeting are included (Attachment 1). In the future, the Architecture and Landscape Review Committee and Planning Commission, as well as the Agency Board, will review the final clubhouse construction documents, which include detailed floor plans, roof plans, reflected ceiling/light plans, building sections, exterior elevations, finish schedules, food service plans, and specifications. Once these have been approved, the plans will be publicly bid to general engineering contractors pre -qualified by the Agency Board. Clubhouse Design Considerations The site plan has been developed to be centrally located between the Arnold Palmer Classic Course and the proposed Jacbosen/Hardy Golf Design golf course. The site location and building orientation are intended to maximize views of the hillside, and the existing and future Golf Courses. The following design objectives were established by the RDA Board for the Clubhouse: • Maximize hillside views • Create indoor and outdoor event spaces • Accommodate 200 people within the building for events • Provide sufficient parking for golf and event functions • Create an inviting entry that features convenience for golfers and allows separate access for events • Facilitate golf cart staging and storage areas with sufficient area to accommodate two shotgun starts • Orient the building and site improvements to protect the Clubhouse from the No. 1 tee • Design an outdoor event lawn which creates a unique outdoor activity space with sufficient screening from SilverRock Way • LEED Certification • Water efficient design Project Description The architectural concept is a Mexican Hacienda -style featuring a mix of authentic building materials. Building materials include two-piece clay tile with mortar, smooth stucco/plaster finish, steel pane window frames, ornamental iron, brick, heavy wood beams, and other design elements. The building ranges in height from 22-feet 6-inches to a maximum of 42-feet at the entry feature dome. The building architecture is intended to be compatible with the future hotel projects. The current Design Development plans reflect a main level floor area of 21,022 square feet and a lower level area of 17,782 square feet. The total building area is 38,804 square feet. The site area remains unchanged at approximately 10 acres. The site plan has been modified as a result of continued refinement of the project. Several design considerations have been evaluated by the project architect, landscape architect, and civil engineer. These items include access to the service/loading area, Fire Department access, reduced size of the lake, redesigned parking lot, reduction of asphalt paving materials, and additional pavers in the parking area. Landmark Golf has also been consulted regarding the operational characteristics of the proposed Clubhouse design. Lowe Enterprises has provided input in the design and function of the proposed Design Development Plans. The following modifications to the site and floor plans were made subsequent to the RDA meeting on January 15, 2008: Clubhouse Site Plan: • Redesigned parking lot layout to maximize parking stalls, and to incorporate handicapped, low -emitting vehicle and golf cart parking. • Reduced asphalt in parking lot with the addition of enhanced paving materials (pavers) at the project entries. • Redesigned cart staging area to increase function and cart circulation. • Redesigned fire access road to be integrated into the site design, and create more functional use of space. • Reduced lake area and volume by 8,000 sq. ft. (20%) and designed lake to be interconnected with the existing golf course irrigation system. Clubhouse Exterior: • Redesigned patio area, terrace walls, handicap ramp and planters at rear of clubhouse to better function with new event lawn and lake design. • Soften roof line by adding parapets to buffer equipment and solar panels. Clubhouse Interior: • Redesigned locker area to create better function and to reduce building square footage. • Redesigned kitchen layout to maximize function and circulation. Relocated elevator to better service downstairs. • Revised administrative offices to increase function. • Relocated fireplace to grill room. • Redesigned entry foyer to increase function of space. • Revised storage downstairs to accommodate elevator relocation. • Adjusted loading area at back of house to block views from conference room above. LEED Considerations As part of the Clubhouse Schematic Design presentation to the Agency Board on January 15, 2008, an update on the LEED Certification Program and the efforts of the RDA's Design Team to incorporate energy efficiency into the clubhouse design was discussed. The RDA's LEED consultant, Nestor + Gaffney Architects, presented an overview of the design alternatives being considered for the clubhouse, and a LEED Registered Project Checklist, which identified the various certification levels obtainable for the clubhouse facility and site. Design considerations for the clubhouse architecture and site design included maximizing energy efficiency and the potential to develop long term cost savings through efficient design. Throughout the Design Development phase of work, the Design Team has continued to incorporate additional features and energy efficient systems into the clubhouse plans and specifications, under the direction of Nestor + Gaffney Architects. The current Design Development Plans have been reviewed by Nestor + Gaffney and the updated Pre -Certification Estimates indicate the project may achieve a "Certified" or "Silver" certification. Design considerations incorporated into the Clubhouse Design Development plans, which are beneficial to the achieving of a higher level of certification, now include: Site Development ❑ Increased water efficiency through reduced water consumption, use of native plant materials, and use of non -potable water ❑ Light pollution reduction within parking lot and landscape areas ❑ Heat island reduction by reducing asphalt in parking lot and substituting concrete and pavers ❑ Addition of bike racks for both employees and guests Energy and Atmosphere ❑ On -site renewable energy through use of solar panels ❑ Management of "refrigerant" within kitchen ❑ Post operations verification of energy systems and controls ❑ "Green Power" credit from local agencies for renewable energy production (greenhouse gas reduction) Materials and Resources ❑ Management of waste and the recycling of materials during construction ❑ Use of material resources manufactured within the region Environmental Quality ❑ Use of environmentally appropriate materials including adhesives/sealants, paints and coatings, and carpet systems ❑ Reduced indoor chemical use ❑ Lighting control systems throughout the various interior areas and spaces ❑ Thermal comfort control systems within the building interior ❑ Additional natural lighting via skylight and enlarged window systems Innovation and Design Process ❑ Golf cart parking and multi -use trail designed as a continuation of the City's existing golf cart program Included in the LEED improvements are solar panels located on the clubhouse roof. Currently there are 238 panels proposed to produce a 12.5% reduction in energy costs. In order to receive the maximum LEED credit for solar energy, only 238 panels are required. Should the RDA require additional solar panel installations, the roof will accommodate 266 total panels maximum. Alternative locations for additional panels might be on carport structures located within the parking lot, offering shade as well as a base for the panels themselves. The LEED program does not provide additional credits for increasing solar energy generation and the cost of constructing carports with solar panels is high. The current additional construction costs associated with LEED recommended improvements to the clubhouse and site are $895,000. IID Coordination As a result of working with Imperial Irrigation District (IID) on city-wide energy programs, IID has assigned a consultant to work with the RDA on the clubhouse energy system design. IID is assisting in designing the clubhouse to utilize existing IID rebate programs that are targeted at reducing overall energy consumption. The consultant is working directly with the architect to increase energy efficiency and achieve IID rebates. As of this time, rebate estimates are not available. Interior Design Considerations On April 2, 2008, Altevers International addressed the RDA's Technical Team to present the proposed clubhouse interior design concepts. Imagery, products and samples of specific interior furnishings, fixtures and finishes were presented and discussed. In general, the level of quality recommended for the proposed clubhouse interior is comparable to that of a typical high -end private clubhouse facility in the Coachella Valley, with emphasis on durability and longevity of the products, considering the public nature of the facility. The current cost estimate for the interior fixtures, furnishings and equipment is $1,980,401. This number exceeds the preliminary estimate of costs ($1,877,298) by $103,103. The Agency Board may want to discuss options to reduce the proposed interior cost. Emergency Operations Considerations In addition to the original programming items requested by the RDA for incorporation into the clubhouse design, the RDA staff has since requested that the facility design include an emergency generator system, as part of the City's Emergency Operations Program. This generator will provide temporary power to portions of the building and facilities during times of power outage. The generator would allow the clubhouse to provide a range of services during an emergency ranging from a community cooling center, emergency kitchen, overnight shelter, and/or an emergency personnel staging area. (Could this be used as a backup Emergency Operations Center if the City's was damaged and not available?) The additional cost for the emergency generator system has been estimated to be $100, 000. Paving Materials Considerations The Agency Board has requested the Design Team study various types of paving materials/products for the clubhouse parking lot, as alternatives to using asphalt paving. Both concrete paving and modular concrete pavers were evaluated and compared for their structural integrity, longevity, and environmental advantages over asphalt paving. Unit pricing for A.C. paving installed to current City standards are estimated to be $2.50 per sq. ft. Unit pricing for concrete paving is estimated to be between $6.00 and $8.00 per sq. ft. Unit pricing for interlocking concrete pavers, installed per the current City standards for public facilities (with a 4" thick concrete base) is estimated to be between $10.50 and $15.50 per sq. ft. Pricing for interlocking pavers installed per the manufacturer's recommendation and requirement (without concrete base) are estimated to be between $5.75 and $12.75 per sq. ft. The current design includes concrete pavers at the arrival courtyard, the main and secondary project entries, and the golf cart staging area. All proposed cart paths and fire access roads are proposed to be constructed of colored concrete, and the public sidewalks are proposed to be natural colored concrete to match the currently installed product. The remainder of the parking lot is currently proposed to be asphalt paving. The estimated cost for these upgraded paving installations is approximately $500,000. Based upon Agency Board discussion, the Design Team has evaluated a number of paving alternatives. For comparison purposes, replacing all asphalt with concrete, the additional cost would be $690,000. If all asphalt were replaced with concrete pavers per the City standard for public facilities, the additional cost would be approximately $910,000. As noted, the initial cost of pavers is much higher than asphalt and concrete. If the Agency Board desires to pursue the use of additional concrete pavers, staff recommends that a life cycle cost analysis be prepared. A life cycle analysis would evaluate the long-term cost of asphalt or concrete vs. the cost of pavers. If the Agency Board wants to pursue this study, a cost estimate will be available at this RDA meeting. Additional Consultant Services The following is a list of additional design consultant services which are required for the completion of the construction documents/bid package for the clubhouse. These services have been anticipated by RDA staff and costs have been included within the current estimate of costs. The estimated costs are included in the current budget estimate. Actual costs are anticipated to be less than the allocated costs as a result contract negotiations: ❑ Security Consultant — plans and specifications for the design of the various security system components for the building interior and site. The preliminary estimate of cost included a $15,000 line item for these services which has been revised to $6,000, based on current proposals received by the RDA. ❑ Audio / Visual Consultant — plans and specifications for the design of a complete audio/visual system for the clubhouse complex. The preliminary estimate of cost included a $15,000 line item for these services which has been revised to $10,000, based on current proposals received by the RDA. ❑ Low Voltage System — plans and specifications for the design of the low voltage wiring system within the clubhouse including telecommunications, cabling, CCTV, and telephone systems. The current estimate of cost includes a $10,000 line item for these services. ❑ Waterproof Consultant — design parameters and specifications required for the waterproofing of the clubhouse structure. The preliminary estimate of cost included an $18,000 line item for these services. Proposals are currently pending, as these services will be required for the completion of the construction documents. Additional LEED Fees: As a result of the RDA's desire to secure LEED certification for the clubhouse facilities, the architect's scope of services has increased, as well as the services required of their sub consultants. The additional services include coordination with the LEED consultant, research of alternative systems and materials, and ongoing evaluation of the LEED requirements and potential credits. The additional fees required for the LEED coordination is approximately $65,037. Clubhouse Development Schedule The current clubhouse Schedule of Performance indicates a three (3) month period from the completion / approval of the Design Development phase of work, to the completion of the final construction documents (plans and specifications). The clubhouse Construction Schedule is being coordinated with the timing of the street improvements and related infrastructure, to avoid project delays. The Schedule of Performance indicates the clubhouse plans being publicly bid in December 2008. The twelve months estimated for the construction for the clubhouse is scheduled to begin first quarter 2009, and project completion/acceptance is anticipated in March -April 2010. Attached Exhibits This report contains a number of attachments (Attachments 2 — 17) which are provided for Board review. Exhibits include site plan, building elevations, floor plans, rendered perspectives, LEED check list and budget detail. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: Approve the SilverRock Resort Permanent Clubhouse Design Development program; or 2. Provide staff with direction regarding the Permanent Clubhouse Design Development program and budget; or 3. Provide staff with alternative direction. Respectfully submitted, iG1.� ✓� Dougl R. ns Assistant City Manager -Development Services Approved for submission by: __�,/Z�lY� Thomas P. Genovese, Executive Director Attachments: 1. RDA Board Minutes — January 15, 2008 2. Clubhouse Site Plan 3. Clubhouse Arrival Perspective 4. Clubhouse Terrace Perspective 5. Entry Lobby Interior Perspective 6. Banquet Room Interior Perspective 7. Grill Lounge Interior Perspective 8. Grill Dining Interior Perspective 9. Golf Shop Interior Perspective 10. Reflective Ceiling Plan — Main Level 11. Furniture Plan — Main Level 12. Furniture Plan — Lower Level 13. Exterior Elevations — North & South 14. Exterior Elevations — East & West 15. Building Sections — AA & BB 16. Roof Plan 17. LEED Registered Project Checklist ATTACHMENT Redevelopment Agency Minutes 5 January 15, 2008 2. CONSIDERATION OF SILVEROCK RESORT CLUBHOUSE SCHEMATIC DESIGN PROGRAM DEVELOPMENT AND BUDGET UPDATE. Assistant City Manager -Development Services Evans presented the staff report. Ule Rowe, HAS Design Group, reviewed the Site Plan and landscape architecture. Assistant City Manager -Development Services Evans commented on the request to center the building on the site; and reviewed the reorientation of the parking lot and the effects of relocating the staging area. Agency Member Adolph stated the overall function and layout is great. Mr. Rowe confirmed a caliper per box is included in the specifications of the plan for the clubhouse, in response to Agency Member Henderson. In response to Agency Member Adolph, Mr. Rowe explained the use of Mesquite trees along with desert trees. Agency Member Henderson questioned on the use of black instead of colored asphalt. Mr. Rowe stated the determination of using black, as opposed to colored asphalt, may been due to a cost prohibitive factor. Agency Member Henderson conveyed her concern of the black asphalt retaining heat. Mr. Rowe illustrated the use of many trees in the parking area which will provide a significant amount of shade. Agency Member Henderson questioned the use of an oblong template rather than square for the parking area. Mr. Rowe explained the design gives the opportunity of not providing everything on a straight axis, and decreasing the size of the planters may affect the growth of the trees. Agency Member Henderson further questioned if solar panels are planned to be utilized for the clubhouse building. Mr. Rowe stated there are no physical structures in the plans to support solar panels. In response to Agency Member Kirk, Assistant City Manager — Development Services Evans stated staff can explore other alternatives and the use of other colors for the design of the clubhouse. In response to Agency Member Adolph, Assistant City Manager - Development Services Evans explained a decision has not been made as to what decorative floor material will be used at the entrance of the clubhouse. Redevelopment Agency Minutes January 15, 2008 Mr. Rowe explained staff has been working closely with Coachella Valley Water District (CVWD) to comply with the new landscape efficiency ordinance, which allows use of 72 acres of turf and an additional 80 acres in the ancillary areas, in response to Agency Member Kirk. Mr. Rowe confirmed the second course does need to comply with CVWD ordinance, and explained the existing course is using less water than what was applied for. In response to Agency Member Kirk, Mr. Rowe explained there are upfront costs associated with creating a nursery of trees in 36" boxes in preparation for planting upon completion of the parking lot; stated it is not a common practice because of the costs associated. Mr. Rowe explained a curb will enclose the planting area around the trees, and that no thought has been give to the color of the curb; stated color will be added around the trees; explained annual color will be installed in accent, entry areas and possibly to the driving range; consideration will be given to maintain and prune the trees without disrupting the course activities; stated no evaluation or testing of the soil has been conducted, in response to Agency Member Sniff. Mr. Rowe further explained drainage of the soil will be part of the design development process, a metered system will be installed for irrigation, and drip system will also be utilized, in response to Agency Member Sniff. In response to Agency Member Henderson, Mr. Rowe explained the planters will be curbed, and vehicle will not be able to drive through the tree areas of the parking lot. Mr. Robert Altevers, Altevers & Associates, reviewed the floor plans. Agency Member Adolph stated the dome accent is an expensive component to the project and is not necessary and it is not compatible with the building design; stated a water feature was a better component than a fireplace; and would rather see a hip roof with a clear panel to allow natural light. Mr. Altevers stated the dome feature is common in Mexican architecture. Agency Member Henderson conveyed her appreciation of Agency Member Adolph's concern over the costs; stated the Agency is building something where everything on that project is supposed to take it into the future and give it stature; conveyed her opposition to approving a project without any identifying feature; understands the concept of the fireplace and questioned if the feature can be a convertible water and fire feature; Redevelopment Agency Minutes January 15, 2008 stated the concept will become better as the process proceeds; and has no problem with the dome. Agency Member Kirk conveyed his appreciation of Mr. Altevers attendance and spending so much time on the elevations; stated when first saw elevations looked for something special; stated the window treatment under the dome is fantastic and if took the dome away, this could be almost any place in Southern California; conveyed concerned if don't do something to identify the building it could look like a large grocery store and a common place building; would like to see more special features incorporated; stated in this case, some of these additional elements may be less than 1% of the total cost; with respect to fire or water, supports the fireplace over the water feature due to the water conservation issue; stated there have been Spanish/Mexican influences in the region, and would like to see more of the special elements; and stated the final design is 95% to completion. Agency Member Sniff stated the dome is great and may be a tad larger but not necessarily higher; suggested to incorporate another roof top feature on the left side of the building; would like to see the use of colored tile, particularly in the archways; have no problem with the fireplace and depends on the time of year whether to burn it or not; stated this building could be outstanding, with a few modifications; stated when reviewed the color rendering, first thought of the Alamo, and suggested to give more color. Agency Member Kirk reinforced comments made by Agency Member Sniff regarding the uniform roof; suggested to incorporate not only the flat but the hip roof, and could go up and include the elements that breakup the horizontal monotony. Chairman Osborne stated this matter was discussed at a meeting which ended about midnight, four year ago; stated he has no comments regarding the architecture of the building. Agency Member Kirk requested a photo montage of buildings with parapet walls. Chairman Osborne suggested those concerns can be addressed when the solar paneling is reviewed and discussed. Agency Member Henderson questioned if the tile presented is only one of many. Mr. Altevers stated the tile design will be a pallet of color with different tiles in different areas. Redevelopment Agency Minutes January 15, 2008 Agency Member Sniff conveyed his support of the use of wrought iron wherever possible; stated the brick effect varies the wall and expands the dome inside; and suggested little out coves of light as they give depth to the wall and can be very pleasing without being dominant. Mr. Altevers stated shafts of light will be seen as there will be skylights. Agency Member Sniff suggested the use of colored glass to give a different hue of light. Agency Member Henderson conveyed her appeal of the decorative tiles and patterns displayed, but a little more subtle and symmetrical; stated the site plan clearly illustrates the roof is necessarily a flat line; stated she is hesitant in supporting the Planning Commission's suggestion to use solar, but is delighted to have them incorporated. Agency Member Kirk conveyed his concerned of the parapet style and a long flat roof; stated there are solar products out today that can give slopes or an angle that my be more effective; and questioned if the dome from the interior is a bit of a faux dome. Mr. Altevers confirmed. Agency Member Kirk further commented by stating there is something special to looking at the building and having a literal interpretation of the building on the inside as well as the outside; and suggested to extend the dome. Mr. Altevers explained the interior dome can be stepped in as the height progresses. Agency Member Adolph conveyed his like to the material pallet; stated the long horizontal line of the building needs to be addressed, but it will not be seen when standing next to the building at ground level. Chairman Osborne conveyed his support of the roof as it is presented because it allows for the solar panels and they will not be noticed; stated he likes the dome and making it progress all the way on the inside, as well as the proposed color pallet. In response to Chairman Osborne, Assistant City Manager -Development Services Evans stated staff has spoken to the design team regarding completion date; explained staff would need to move up the schedule a couple of months to be able to complete the project by the Bob Hope Chrysler Classic event in the year 2010; and stated staff can report back to the Agency regarding this issue Agency Member Henderson stated it was her understanding the clubhouse opening would be closely tied with the opening of one of the hotels. Agency Member Kirk stated the architect has received a number of comments tonight. Assistant City Manager -Development Services Evans stated the next stage would be the design development which will be more Redevelopment Agency Minutes January 15, 2008 refined and have better cost estimates, and responses to the comments made tonight. Agency Member Adolph stated his appeal of the building and the layout and is convinced on the two entry doors to the clubhouse; stated he is not supportive of the dome feature as it is not compatible to the design of the building; stated he will support the concept nonetheless; and stated for the record he believes making a mistake if we start into overrides of the project. MOTION - It was moved by Agency Members Henderson/Kirk to approve the SilverRock Resort permanent clubhouse schematic design program and budget, incorporating the consensus comments made by the Agency when it comes back. In response to Agency Member Sniff, Assistant City Manager - Development Services Evans stated additional details will come back in the next stage that he feels will satisfy any concerns. Motion carried by a vote of 4-1, Agency Member Sniff dissenting. 3. CONSIDERATION OF REDEVELOPMENT AGENCY REORGANIZATION. MOTION - It was moved by Agency Members Henderson/Adolph to appoint Agency Member Kirk as Chairman. Motion carried unanimously. MOTION — It was moved by Agency Members Osborne/Kirk to appoint Agency Member Henderson as Vice -Chair. Motion carried unanimously. STUDY SESSION — None CHAIR AND AGENCY MEMBERS' ITEMS — None PUBLIC HEARINGS — None ADJOURNMENT Y O- K- 6 '3 :�. � - : . .. sill , \ � � d; y . \� � i 1 5r fco., i..• a F xri �t 1 ! rly SF r �.e. 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