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ARCHITECTURE AND LANDSCAPING
REVIEW COMMITTEE
AGENDA
A Regular Meeting to be Held at the
La Quinta City Hall Session Room
78-495 Calle Tampico, La Quinta, California
FEBRUARY 5, 2003
10:00 A.M.
Beginning Minute Motion 2003-004
CALL TO ORDER
A. Pledge of Allegiance
B. Rolll Call
PUBLIC COMMENT
This is the: time: set aside for public comment on any matter not scheduled for
public hearing. Please complete a "Request to Speak" form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
CONSENT CALENDAR
A. Approval of the Minutes for January 8, 2003.
BUSINESS ITEMS:
A. Itern .......................
Applicant ................
Location .................
Request ..................
Action ....................
SITE DEVELOPMENT PERMIT 2002-752
Cornerstone Developers
Northwest corner of Jefferson Street and Fred
Waring Drive
Review of common area and perimeter
landscaping plans for Tentative Tract 29323-
Esplanade
Minute Motion 2003-
ALRC/AGENDA
--001
ARCHITECTURE AND LANDSCAPING REVIEW COMMITTEE
B. Item .......................
VILLAGE USE PERMIT 2003-016
Applicant :................
Frank Glynn
Location .................
East side of Avenida Martinez, south of Calle
Tampico
Request ..................
Review of architectural and landscaping plans for
a five unit apartment building
Action ....................
Minute Motion 2003-
C. Item .......................
SITE DEVELOPMENT PERMIT 2002-759
Applicant ................
Sedona Homes, Inc.
Location .................
Northeast of the intersection of Jefferson Street
and Avenue 54 within The Hideaway, Tract
29894
Request ..................
Review of prototype architectural plans for four
residential unit types.
Action ....................
Minute Motion 2003-
D. Item ....................... REVIEW OF THE COMMERCIAL PROPERTY
IMPROVEMENT PROGRAM
E. Item ....................... COMMERCIAL PROPERTY IMPROVEMENT
PROGRAM 2003-020
Applicant ................ Santa Rosa Plaza/Bridget Myers
Location ................. Northwest corner of Calle Tampico and Desert
Club Drive.
Request .................. Review of a request for funding to enhance the
exterior/entry of the Santa Rosa Plaza
Action .................... Minute Motion 2003-
VI. CORRESPONDENCE AND WRITTEN MATERIAL
VII. COMMITTEE MEMBER ITEMS
VIII. ADJOURNMENT
ALRC/AGENDA
MINUTES
ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
January 8, 2003
CALL TO ORDER
f[N7[6161PNi
A. This meeting of the Architectural and Landscaping Committee was called
to order at 10:12 a.m. by Planning Manager Oscar Orci who led the flag
salute.
B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and David
Thorns.
C. Staff present: Planning Manager Oscar Orci, Management Analyst Debbie
Powell, Principal Planner Stan Sawa, Associate Planners Wallace Nesbit
and Greg Trousdell, and Executive Secretary Betty Sawyer.
II. PUBLIC COMMENT: None.
III. CONFIRMATION OF THE AGENDA:
It was moved and seconded by Committee Members Cunningham/Thoms to
reorganize the agenda to take Item C as Item A. Unanimously approved.
IV. CONSENT CALENDAR:
A. Staff asked if there were any changes to the Minutes of December 4,
2002. There being no corrections, it was moved and seconded by
Committee Members Thoms/Bobbitt to approve the Minutes as
submitted.
V. BUSINESS ITEMS:
A. �mmercial Property Improvement Program 2003 020; a request of
Santa Rosa Developers for review of a request for funding to enhance the
exterior/entry of the Santa Rosa Plaza development located at the
northwest corner of Calle Tampico and Desert Club Drive.
1 . Management Analyst Debbie Powell gave a report on the request
and introduced the applicants for the project.
G:AWPD0CSVARLCAI-8-03.wpd I 'r
Architectural & Landscape Review Committee Minutes
January 8, 2003
2. Committee Member Thorns questioned whether this type of
application qualified for the loan. Staff stated we do fund new
construction projects and it does falls under that category.
3. Committee Member Cunningham stated he has the same problem
and it is an issue of what is the spirit of this program. His
understanding of the program was to help enhance the older
buildings in the Village. To help make the Village more vibrant and
encourage development in the Village area. He still feels this
money should be for the "moms and pops" to help there enhance
their buildings. If the program guidelines allow funding for this
type project, then he has no problem.
4. Cemmittee Member Thorns stated there are a lot of new projects
in the Village and questioned whether this would set a precedent
for funding. He appreciates the applicant's intent, but believes the
money should be more for remodeling and not new construction.
5. Committee Member Bobbitt stated he concurred. The program has
always been difficult to interpret. He would prefer to have
someone from the City make a more definitive definition as to how
the funds are to be used. If this is approved today, it may set the
precedent and deplete the funds that should be available for the
older buildings that need the help.
6. Committee Member Thorns noted the project does not meet
funding criteria as set forth in the checklist.
7. Ms. Bridgett Myers, Santa Rosa Development stated staff
suggested they apply for the loan. They have been working with
their neighbors to help enhance their site as well as their own and
this was the intent. They do not believe they should be associated
wiith discussion regarding the parameters of the program.
8. Committee Member Bobbitt stated they have been struggling with
this program in regard to what should be funded since the
beginning. The project looks great and he has no issue with the
request. The question is the purpose of the program.
9. Committee Member Cunningham stated he would like to continue
this request and direct staff to either provide a more definitive
explanation of what the funds are to be used for or schedule a
meeting where the Committee can meet with the appropriate staff
to answer their questions regarding the program.
•�� 004
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Architectural & Landscape Review Committee Minutes
January 8, 2003
10. Committee Member Thoms also asked for clarification as to
whether request can be made for site work only or architectural
work as well.
1 1 . There being no further discussion, it was moved and seconded by
Committee Members Cunningham/Thoms to continue C:PIP 2003-
020, with direction to staff for a clear explanation as to the
policies and criteria of the program. Unanimously approved.
B. Siteneyebpment Permit 2002-757; a request of Affiliated
construction/La Quinta Developers. for review of architecture and
landscaping plans for a 5,000 square foot two story office building in the
La Quinta Professional Plaza located within Parcel 3 of Parcel Map 29889
at the southeast corner of Avenue 47 and Washington Street.
1 . Committee Member Thoms stated he does reside within Lake La
Quinta, but has no real project interest within a 500-foot radius of
the project.
2. Associate Planner Wallace Nesbit described the project and
introduced the applicants for the project.
3. Committee Member Thoms stated the color on the renderings
appears to be different on the east and west elevations. Staff
stated the color boards were a better indicator and the project
colors will coordinate with the existing buildings.
4. Committee Member Cunningham stated it mirroirs all the other
architectural treatments at the site and he as no objections.
5. Committee Member Thoms asked staff why they were asking the
Committee to review the west elevations. Staff clarified it was to
ensure it matches up with the rest of the complex.
6. There being no further discussion, it was moved and seconded by
Committee Members Cunningham/Thoms to adopt Minute Motion
2003-001 recommending approval of Site Development Permit
2002-757 as submitted. Unanimously approved.
B. SitA; Development Permit 2002-756; a request of David and Jamie
Reulman/Radioactive for review of architectural and landscaping plans for
a 15,248 square foot two story commercial building at 79-441 Corporate
Centre Drive.
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Architectural & Landscape Review Committee Minutes
January 8, 2003
1 . Associate Planner Greg Trousdell gave an overview of the project
and introduced the applicants for the project. Mr. Ricciardi,
architect for the project, gave a further presentation of the project.
2. Committee Member Cunningham questioned the "living quarters"
in the structure. Mr. Reulman, applicant for the project, explained
it was a showroom simulation to show what can be done in a
house.
3. Committee Member Thorns asked if the driveway would extend for
this project. Mr. Ricciardi indicated where the access locations
were on the site map. Ray Martin, landscape designer,, explained
the revised landscape plan.
4. Committee Member Thorns stated the proposed landscaping will
not adequately serve as a retention basin. Staff stated the plans
had been submitted on December 31 st to the Public Works
Department, who was currently reviewing them. Staff had not yet
had the opportunity to review them. This retention basin is for
nuisance water only. The entire site has been required to drain to
the north into the CVWD Channel. Committee Member Thorns
stated that if the retention basin is required for the northeast
corner of the site, this landscape plan does not work. He would
agree that this parkway retention basin should not be eliminated.
5. Committee Member Thorns asked that the plant material between
the planter and where the cars park be eliminated as the plants
only get trampled. On the side were there are no cars to be
parked, it can remain. He expressed concern about the roll -up
doors on the west side that will be open during business hours.
If this is a shared driveway, it could be unsightly. Mr. Ricciardi
stated he has spoken with the developer to the west and their
buildings will hide the bays.
6. Committee Member Bobbitt asked if there was any architectural
theme for this commercial development. Staff noted each building
can have its own theme.
7. There being no further discussion, it was moved and seconded by
Committee Members Thoms/Bobbitt to adopt Minute Motion
2003-002 recommending approval of Site Development Permit
2002-756 as amended:
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Architectural & Landscape Review Committee Minutes
January 8, 2003
1 . The plant material shall be removed from the area in front
of the cars on the north side of the building.
2. Applicant is to work with staff to eliminate the; retention
basin in the Corporate Centre Drive parkway. If the
retention plan is required, the applicant is to work, with staff
to develop a landscape plan that works as a retention basin.
Unanimously approved.
C. Development Permit 2002-738; a request of Cornerstone (Developers
for review of prototype architectural and model home landscaping plans
for four residential unit plans located within Tract 30521 at the northeast
corner of Washington Street and Miles Avenue
1 . Principal Planner Stan Sawa, gave an overview of the project and
introduced Joe Swain, Cornerstone Developers, and Ray Lopez,
the landscape architect for the project.
2. Committee Member Bobbitt asked for clarification as to whether
or not he was in conflict with the project. Staff indicated that if
he has real estate interest within 500 feet of the project, including
common area, he must not participate in this discussion.
Committee Member Bobbitt indicated he has no real estate within
500 feet of the project..
3. Committee Member Thorns recommended eliminating the windows
on the garage doors. He also recommended there be pedestrian
access between the models and the parking lot before the
landscaped corner. Mr. Lopez stated he would extend the
handicapped walkway to allow access. Committee Member
Thorns asked that there be some slight mounding to the lawn area
also and remove the triangle portion of the landscaping on Lot 8
at the sidewalk.
4. Committee Member Bobbitt stated his personal opinion is that he
is not a big fan of the use of decomposed granite.
5. Committee member Cunningham asked that they be required to
use the decorative chimney caps. Other than that, the project is
in keeping with the area and he has no problems with the project.
G:\WPDOCS\ARLC\l-8-03.wpd 5 " .0 (-; 007
Architectural & Landscape Review Committee Minutes
January 8, 2003
6. Mr. Swain questioned the need for a meandering wall as well as
the: sidewalk. Committee Member Cunningham stated the general
rule is to have in -fill projects blend in with the adjoining projects
and yet bring their own character to the area. In regard to the
wall, he would suggest they take advantage of the high visibility
at this corner by giving some special treatment to the wall. Mr.
Lopez stated the sound and grading studies will have requirements
as well.
7. There being no further discussion, it was moved and seconded by
Committee Members Bobbitt/Thoms to adopt Minute Motion
2003-003 recommending approval of Site Development Permit
2002-738 as amended:
1 . Windows on the garage doors are to be eliminated.
2. The triangular portion of the landscaping on Lot 8 shall be
removed
3. A walkway shall be constructed to tie in the parking lot to
the models next to the handicapped parking space.
4. Decorative chimney caps shall be required on all houses
with chimneys.
5. The lawn areas shall be mounded 12-18 inches.
Unanimously approved.
VI. CORRESPONDENCE AND WRITTEN MATERIAL: None
VII. COMMITTEE MEMBER ITEMS:
VIII. ADJOURNMENT:
There being no further business, it was moved and seconded by Committee Members
Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and
Landscaping Review Committee to a regular meeting to be held on February 8, 2003.
This meeting was adjourned at 11:24 a.m. on January 8, 2003.
Respectfully submitted,
BETTY J. SAWYER, Executive Secretary
City of La Quinta, California
G:\WPDOCS\ARLC\l-8-03.wpd 6 �' fit °
ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE
DATE: FEBRUARY 5, 2003
CASE NO: SITE DEVELOPMENT PERMIT 2002-752 / TT 29323
APPLICANT: CORNERSTONE DEVELOPERS
ARCHITECT: RAY LOPEZ ASSOCIATES - LANDSCAPE ARCHITECTURE
REQUEST: REVIEW OF PROTOTYPE LANDSCAPING PLAN FOR TRACT
29323 (ESPLANADE) - PERIMETER AND COMMON AREAS
LOCATION: N!W/C FRED WARING AND JEFFERSON STREET
(SEE ATTACHED VICINITY MAP)
Please review the attached common area master landscape concept plan, in
preparation for the February 5, 2003 ALRC meeting.
The plan as proposed meets the general requirements of the project approval for TT
29323 requirements. The landscape architect and project developer are expected to
be present to elaborate on the details of the concept plan. Generally, it is staff's
position to request review commentary from the ALRC on major components of
project landscaping, .and use that input to complete the design with the developer at
the staff level.
The Jefferson/Fred Waring intersection is a Secondary Gateway, with both streets
designated as Primary Image Corridors. Staff has included excerpts from our General
Plan in regard to Image Corridor and Gateway Treatments. There are no specific
criteria in the General Plan as to how these areas would be designed, and none have
been established. Staff is requesting input as to how this corner should be treated in
context with the General Plan designations for it.
Transmitted by:
Wallace Nesbit, Associate Planner
C:\Wrkgrp\ALRC\ALRCsdp752.wpd ` .J u 009
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General Plan/Traffic and Circulation Element
Policy 11
Streets within planned residential areas shall be
installed and maintained as private streets, and shall
be developed in accordance with development
standards set forth in the Development Code and
other applicable standards and guidelines.
Program 11.1: Private streets will be designed to
meet the standards of the City's public street system
at the point where they connect with it, in order to
safely integrate into it.
Policy 12
Truck routes shall be designated and limited to
Washington Street, Jefferson Street, and Highway
111.
Policy 13
Continue to implement the Image Corridors in the
City, and identify new image corridors for streets
brought into the City through annexation.
Program 13.1: Primary Image Corridors shall
include: Washington Street, Jefferson Street,
Highway 111, Fred Waring Avenue, and
Eisenhower Drive from Avenue 50 to Washington
Street.
Program 13.2: Secondary Image Corridors shall
include: Miles Avenue:, Dune Palms Road, south of
the Coachella Valley Stormwater Channel, Adams
Street, south of the Coachella Valley Stormwater
Channel, Avenues 48, 50 and 52, and Eisenhower
Drive, south of Calle Tampico to Avenida
Bermudas.
Program 13.3: Agrarian Image Corridors shall
include: Madison, Jackson and Harrison Streets, and
Avenues 54, 58, 62 and 66.
Program 13.4: Standards for all Image Corridors
shall be maintained in the Development Code.
Program 13.5: Image Corridor standards shall be
superseded by the Village Design Standards in that
land use designation.
Policy 14
In order to preserve the aesthetic values on the
City's streets, minimum landscape setbacks shall be
as follows:
Highway 111: 50 feet
Other Major Arterials & Primary Arterials: 20 feet
Secondary Arterials & Collector Streets: 10 feet
Policy 15
The City shall maintain building height limits along
Primary, Secondary and Agrarian Image Corridors
in its Development Code.
Policy 16
Cadiz, Barcelona and Amigo Streets, in the Village
area, shall be allowed to remain at a maximum 50
foot right-of-way.
Policy 17
The City Engineer shall review individual
development proposals located at critical
intersections, and shall have the authority to request
additional right of way if necessary.
Adopted March 20, 2002
O11
Twy4 XP Q"
ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE
DATE: JA*UARY-" 2003
CASE NO: VILLAGE USE PERMIT 2003-0016
APPLICANT: FRANK GLYNN, ARCHITECT
ARCHITECT: FRANK GLYNN, ARCHITECT
REQUEST: ARCHITECTURAL AND CONCEPTUAL LANDSCAPING PLANS FOR
A TWO STORY, FIVE UNIT APARTMENT BUILDING
LOCATION: EAST SIDE OF AVENIDA MARTINEZ, SOUTH OF CALLE
TAMPICO
Honorable Chairman and Members of the Architecture and Landscape Review
Committee, please find attached plans and elevations for this proposal for your review
comment, and discussion at the meeting. A project description prepared by applicant
is attached.
These units are within an apartment complex in which the Redevelopment Agency
has an agreement with the owner to provide 14 affordable units. Staff has no issues.
Transmitted by:
red Baker, Principal Planner
012
P:\FRED\ALRC RPT. VUP 2003-016.wpd
Avenida Martinez — 5 unit apartment development
The project site, a 100' x 100' square is located on the east side of Avenida Martinez. A
20' wide paved alley borders the site to the south.
In order to preserve the parkway on Avenida Martinez, the proposed access to the site
is from the alley. To hide the parking area from the street it is located to the rear of the
buildings. Covered parking spaces are provided for a total of ten cars. An walled -in area
is provided for enclosing a rolling dumpster.
In keeping with the residential the scale of the surrounding developments, this project is
planned as two separate buildings connected at the second floor level by a bridge.
Access to the ground floor units is by a walkway from the street or the parking lot. The
central walkway also provides access to a stairway leading to the second floor units.
The development consists of five individual apartment units of varying sizes. The
ground floor has two, two bedroom apartments and one, three bedroom apartment.
Each of the ground floor units has a private courtyard/garden. The second floor has two,
three bedroom apartments, each having two decks. The courtyards and decks and all
living areas are on the western side of the building affording views of the nearby
mountains and away from the parking area.
In keeping with the architectural context of La Quinta, the exterior plaster of the building
is two-tone accenting the primary architectural features. The roof tile is a lightweight
Spanish Clay S-Tile. All areas of the site that are not paved or built upon are irrigated
and landscaped with flowering plants and shrubs accented with gracious Date Palms.
BI pC
ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE
DATE: FEBRUARY 5, 2003
CASE NO: SITE DEVELOPMENT PERMIT 2002-759
APPLICANT: SEDONA HOMES, INC.
ARCHITECT: PERKAREK-CRANDELL, INC.
REQUEST: REVIEW OF PROTOTYPE ARCHITECTURAL PLANS FOR FOUR
RESIDENTIAL UNIT TYPES TO BE CONSTRUCTED IN TRACT
29894
LOCATION: NORTHEAST OF THE INTERSECTION OF JEFFERSON STREET
AND AVENUE 54 WITHIN THE HIDEAWAY
Please review the attached information for residences to be constructed in the
Hideaway (previously Country Club of the Desert). Four prototype plan types will be
constructed the golf oriented project on a portion of the 840 lots. that make up the
development. The architectural plans are attached.
The plans as proposed will meet or be required to meet all setback and other zoning
requirements, as well as related tract conditions of Tract 29894. The applicant shall
be required to submit typical front yard landscaping plans to meet the City's minimum
standards for tract developments, with the plans to be approved by the Architectural
and Landscaping Review Committee.
Attachment:
1. Architectural plans
Prepared by:
Stan B. Sawa, Principal Planner
P:\STAN\the hideaway (cc of desert)\sdp 2002-759 alrc rpt.wpd
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BI #D
ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE
STAFF REPORT
DATE: FEBRUARY 5, 2003
CASE NO.: N/A
SUBJECT: REVIEW OF COMMERCIAL PROPERTY IMPROVEMENT
PROGRAM
BACKGROUND:
At the January 8, 2003 ALRC meeting, the Committee Members considered a
Commercial Property Improvement Program (CPIP) application submitted by Santa
Rosa Plaza. The application was for new construction of entry improvements for the
development. The ALRC Committee Members had concerns about the "spirit" and
purpose of the CPIP, whether required site development work qualifies for the
program, and whether the funding criteria worksheet adequately addresses new
construction.
The CPIP guidelines (Attachment 1), first paragraph, state that the CPIP's goal is to
"to encourage business enterprises to enhance the economic and aesthetic potential
of their property, and to attract new commercial development." This is accomplished
via forgivable loans to business and property owners for aesthetic improvements. No
distinction is made between "large" and "small" businesses; the only restriction is on
the location of the property, which must be within Redevelopment Project Area No.
1 (the Village). Within the program guidelines, no distinction is made between "new"
and "old" businesses - all commercial enterprises located within the Village potentially
qualify for program assistance. In addition, the guidelines do not address required site
development work; they simply state that the program objectives include "offsetting
construction costs associated with new commercial construction on vacant parcels."
In July 2001, the Redevelopment Agency adopted revised guidelines that extend
assistance to enhance the aesthetic value of new construction. The goal was to
ensure that new construction is aesthetically pleasing and improves the overall
appearance and ambiance of the Village commercial area. The Redevelopment
Agency, however, did not change the funding criteria. Staff has reviewed the funding
criteria worksheet (Attachment 2) to see if a new construction project could potentially
score the 70 points required for funding approval, and has concluded that it is possible
based on the following:
BUILDING AND STRUCTURAL IMPROVEMENTS (0-10 points x 50 category weight):
the project could qualify under "and other improvements that enhance the general
appearance of subject property." The proposed improvement on vacant land would
enhance the property's appearance.
SCALE AND QUALITY OF FACADE IMPROVEMENTS (0-10 points x 25 category
weight): if project includes landscaping, it could qualify under "landscaping to the
entrance and visible sides of subject property."
STIMULATION OF PRIVATE INVESTMENT: (0-10 points x 10 category weight):
a well -designed project could potentially "make the Project Area more attractive and
visible to customers, neighboring merchants, and residents." In addition, the project
could potentially garner the 10 extra points related to the "creation of new
businesses... within the Project Area."
OTHER: (0-10 points x 10 category weight): the new construction project might
score points for "unique structural and site design."
APPLICANT MATCHING FUNDS: (5 points x 10 category weight): if the
applicant is providing more than the required 10% match, then the project would
receive these points.
The total weighted score is then divided by 10. Based on the above, a well -designed
project that is related to a new business venture could potentially receive 101 points.
It should be noted that changes to the program, guidelines, and funding criteria
worksheet can be made only with Redevelopment Agency Board approval.
Redevelopment Agency staff will be available at the February 5, 2003 ALRC meeting
to answer any further questions you may have.
Prepared by:
Debbie Powell, Management Analyst
City Manager's Office
Attachments:
1. CPIP Guidelines/Application Form
2. Funding Criteria Worksheet
016
02
1 r:J U
COMMERCIAL PROPERTY
IMPROVEMENT PROGRAM
Enhance aesthetics and restore historic features.
• Offset building improvement and new construction costs.
FISCAL YEAR
2002-2003
City of La Quinta Redevelopment Agency
78-495 Calle Tampico
La Quinta, CA 92253
(760) 777-7000
http://www.la-quinta.org
ATTACHMENT 1
..lU 017
03
PROGRAM GOALS
The La Quinta Redevelopment Agency (Agency) has established a Commercial Property Improvement
Program (Program) in order to encourage business enterprises to enhance the economic and aesthetic
potential of their property, and to attract new commercial development. Program objectives include:
• Rehabilitating commercial structures to enhance aesthetics, restore historic features, and extend a
building's economic life;
• Offsetting building improvement costs to facilitate the efforts of creating and expanding business
enterprises; and
• Offsetting construction costs associated with new commercial construction on vacant parcels.
PROGRAM OVERVIEW
Assistance of up to $15,000 may be available to eligible tenants and business/commercial property owners.
This assistance is available in the form of interest -free loans that may fund building improvements including
new fagades, signs, painting, lighting, parking, landscaping, and new construction on vacant parcels.
Payment on these loans may be forgiven provided that specified maintenance objectives are met.
Successful applicants will receive an interest -free loan from the Agency to cover the improvement
construction costs up to a specified maximum amount. Repayment of the loan to the Agency will be
structured as follows, with the opportunity for the payments to be waived/forgiven:
Annual payments will be calculated and due over a five (5) year period for the total loan amount
Annual inspections of the subject property will be conducted at least thirty (30) days prior to the annual
loan payment due date.
Properties which have been maintained, and still have in place, the improvements which were funded
under the program, will have that year's payment waived/forgiven.
All others shall make the loan payment — a thirty (30) day extension may be granted to bring the
property into compliance at the sole discretion of the Agency Director.
AVAILABLE FINANCIAL ASSISTANCE
This Program is funded through a combination of Agency tax increment and City general fund revenue.
Applicants will be approved on a first -come, first -served basis, with the amount of financial assistance
determined by the Agency.
All approved loans will require a 10% funding match by the applicant. A maximum of $15.000 will be
allocated to any one property/complex in a given fiscal year.
Approved funds may be used to reimburse an applicant for up to $1,000 in architectural service fees.
Subsequent architectural expenses may be matched dollar for dollar. However, all architectural service
costs will be the applicant's responsibility if the improvements are not constructed per the approved loan.
ELIGIBILITY REQUIREMENTS
Commercial property owners and tenants within La Quinta Redevelopment Project Area No. 1 are eligible to
apply. If the applicant is a tenant, the property owner must provide written authorization for Program
participation.
ELIGIBLE PROJECT COSTS
Loans may fund engineering and architectural design, permits and fees, and exterior improvement
construction costs. Eligible construction elements include:
• Exterior F'aqade Improvements- Reconstruction or removal and replacement of signs,
awnings/canopies, exterior wall finishes, doors and windows, and decorative roof treatments to the
entrance and visible sides of the building. Exterior facade improvements will require the removal of old,
obsolete, and non -conforming signs or structures as determined by Agency staff.
• Site Improveements- Reconstruction and/or expansion of parking lots, sidewalks, landscaping and
irrigation systems, exterior lighting, and other improvements that enhance the property's general
appearance.
• Demolition- Removal of structurally unsound or non -conforming structures.
• Other Improvements- Electrical and plumbing system upgrades may also qualify when directly
associated with facade improvements. Agency staff will determine the eligibility of other capital
improvements on a case -by -case basis.
New Construction- Construction of new commercial ventures on vacant land. Eligible costs include
items related to landscaping, facade, exterior, and other such items visible from the street that enhance
the appearance of the structure.
A licensed contractor (State and City) must perform all work for projects with costs in excess of $3,000. For
projects receiving assistance of $3,000 or less, the applicant or other personnel may perform the work;
however, loans for labor will not be provided unless the work is performed by a licensed contractor. All
applicable City permits must be obtained as well as a City business license.
DESIGN GUIDELINES
Design guidelines for facade improvements include:
• Enhancing the original features of the building, including significant architectural details;
• Incorporating colors that complement neighboring buildings;
• Utilizing materials suitable to the building style;
Providing exterior accent features to enhance appearance;
Using appropriate and creative signing, landscaping, and lighting; and
Increasing and/or opening up window areas to expose interiors. Care should be taken to avoid
cluttered and poorly designed window treatments.
Properties within the Village of La Quinta are encouraged to incorporate the Village Design Guidelines
design element (a copy of these guidelines is available in the Community Development Department).
FUNDING CRITERIA
The City's Architectural and Landscaping Review Committee (ALRC) will score applications based on the
following categories. A range of 0 to 10 will be used for each category, with 10 as the highest score. The
ALRC will then multiply each score by the category weight, add the results, and normalize over a 0 to 100
range. Applications with a score greater than 70 will be eligible for Program funding.
Categories include:
Building and Structural Improvements: This includes the reconstruction or removal and replacement of
structurally unsound or non -conforming uses (i.e. signs), and other improvements that enhance the
general appearance of the subject property (50 points).
Scale and Quality of Facade Improvements: This may include the reconstruction or removal and
replacement of signs, awnings/canopies, exterior wall finishes, doors and windows, decorative roof
treatments, and landscaping to the entrance and visible sides of the subject property. Sensitivity to
adjacent land uses must be considered (25 points).
Stimulation of Private Investment: Proposed improvements must make the Project Area more attractive
and visible to customers, neighboring merchants, and residents. Special consideration of up to ten (10)
additional points will be provided for those improvements related to the creation of new businesses, or
the expansion or relocation of existing businesses within the Project Area (10 points).
. iji; 019
,} J
Other: This may include improvements related to historic preservation, unique structural and site
design, and the promotion of cultural, educational, and/or recreational opportunities (10 points).
Applicant Matching Funds, Applicants may receive up to five (5) points for exceeding the required 10%
applicant funding match (5 points).
PROGRAM STEPS
Applicants seeking loan allocations of $3,000 or less for materials only (i.e. not for labor costs) will be
subject to the following procedures:
1. The applicant will obtain an application and Program description from the Agency. Applications are
available at the Community Development Department located at City Hall.
2. The applicant will submit to the Agency a completed application, project description, and two (2)
current photos of the subject property.
3. Agency staff will meet with the applicant to discuss Program requirements as they pertain to their
specific needs.
4. The applicant will prepare improvement sketches and preliminary cost estimates; the sketches should
identify materials, colors, and other improvement recommendations.
S. The City's ALRC will review and consider approval of the proposed improvements.
6. If approved, the applicant will obtain and submit two (2) quotes/bids for materials only. The applicant
will not be reimbursed for labor costs if he/she does the work. If the applicant is seeking
reimbursement for contractor labor costs, the applicant must follow procedures listed below for loans
in excess of $3,000.
7. The Agency and applicant will sign a Building Improvement Rebate Agreement (Rebate Agreement)
outlining the work to be completed. No work shall commence (other than the initial design sketches)
until the applicant submits an executed Rebate Agreement and all applicable building permits are
obtained.
8. The applicant will obtain all applicable building permits.
9. The applicant is responsible for project implementation. The project must be started within ninety
(90) days from obtaining building permits and be completed within one year after the execution of the
Rebate Agreement.
10. Upon completion, the applicant must submit photos of the finished project and proof of vendor
payment and lien releases. Agency staff will then visit the site to certify project completion within
fifteen (15) days after receiving these materials from the applicant.
11. The applicant will receive the approved loan funding upon verification of project completion. This will
occur within 15 days after the site visit and certification of vendor payments and lien releases.
Applicants seeking funding in excess of $3.000, or seeking reimbursement for any labor costs, will be
subject to the following procedures:
1. The applicant will obtain an application and Program description from the Agency. Applications are
available at the Community Development Department located at City Hall.
2. The applicant will submit a completed application, project description, and two (2) current photos of
the subject property.
3. Agency :staff will meet with the applicant to discuss Program requirements as they pertain to their
specific needs.
02Q
4. An architect or design professional will prepare improvement sketches and preliminary cost
estimates; the sketches should identify materials, colors, and other improvement recommendations.
5. The City's ALRC will review and consider approval of the proposed improvements. If approved,
funding awards will be based on the lowest bid amount(s). The applicant may choose any licensed
contractor„ but the funding award will be based on the lowest bid.
6. If applicable, an architect or design professional will prepare construction drawings.
7. The applicant will obtain three (3) contractor bids. All contractors must be licensed by the State and
have a business license with the City of La Quints. Bids need only be obtained up to the Program
limits (i.e. $15,000). For example, if the improvement/construction costs are $100,000, the
applicant does not need to get three (3) bids for every component or for the total amount. However, if
the applicant is seeking $15,000, then three (3) bids must be obtained totaling at least $16,500
($15,000 plus 100% match of $1,500) for that component being funded by the Program.
8. The applicant will submit the construction bids and proof of contractor insurance to Agency staff.
9. The Agency and applicant will sign a Building Improvement Rebate Agreement (Rebate Agreement)
outlining the work to be completed. No work shall commence (other than the initial design activities)
until the applicant submits an executed Rebate Agreement and the applicant obtains all applicable
building permits.
10, The applicant, or the contractor, will obtain all applicable building permits.
11, The applicant is responsible for project implementation. Construction must start within ninety (90)
days from obtaining building permits and be completed within one (1) year after the execution of the
Rebate Agreement.
12. The loan may be funded in three equal payments at the applicant's request. Payment of 33% of the
total amount will be made when construction commences. Second payment of 33% of the total
amount will occur when the project is 50% complete (the Rebate Agreement will describe this
milestone). The third payment will be made upon project completion and verification of the items
presented in #13 and #14 below. If the applicant does not choose the three equal payment plan, the
payment will be made upon project completion and verification of the items presented in #13 and #14
below.
13. Upon completion, the applicant must submit photos of the finished project and proof of vendor
payment and contractor lien releases. Agency staff will then visit the site to certify project completion
within (15) days after receiving these materials from the applicant.
14. The applicant will receive the final progress payment upon verification of project completion. This will
occur within fifteen (15) days after the site visit and certification of vendor payments and construction
lien releases. For new construction, final progress payments will not be made until a Certificate of
Occupancy has been issued by the City and the business is open to the public.
15. Successful applicants must comply with all local, State, and Federal laws, including payment of any
prevailing wages as applicable and required by law.
7
.� 021
Q'I
La Quinta Redevelopment Agency
Commercial Property Improvement Program Application Fiscal Year 2002-
2003
Applicant Information
Applicant Name: _
Applicant Phone: _
Name of Business:
Mailing Address:
Business Phone:
Applicant E - Mail:
Business Fax:
Property Owner: Yes: _ No
Business Owner: Yes: No
Project Information
Business Location:
Type of Business:
Project Goals:
Proposed Improvements:
Total Project Cost (please attach cost estimate): _
Requested Agency Assistance: Applicant Match:
Description of Applicant Funding Sources:
Proposed Project Duration:
Attachments
• Two (2) color photographs of the property where improvements will be installed
• Project sketches or plans (based upon funding level)
• Cost estimates
Certification Statements
If the applicant is not the owner of the subject property, the following certification must be completed by the property
owner:
1, , declare under penalty and perjury that I am the owner of property involved in this
application. I acknowledge; that only one (1) tenant of the subject property involved in this application may be awarded
Program funding in any one (1) given fiscal year.
Signature: Date:
The following statement must be completed by the applicant and property owner:
I/we acknowledge the filing of this application and certify that all above information is true and correct to the best of
my/our knowledge; and belief. I/we understand that a Building Improvement Rebate Agreement must be signed and
authorized by the La Quinta Redevelopment Agency rp jor to commencing any work on the project.
Signature: Date:
Signature: _ Date:
Please return the completed application, with required attachments, to:
City of La Quinta Redevelopment Agency
c/o Debbie Powell
78-495 Calls Tampico
La Quinta, CA 92253
.`il, 02218
FUNDING CRITERIA WORKSHEET ATTACHMENT 2
BUILDING AND STRUCTURAL IMPROVEMENTS:
This includes the reconstruction or removal and replacement of structurally unsound or non-
conforming uses (i.e. signs), and other improvements that enhance the general appearance
of the subject property.
Scale 0-10 points x Category Weight = weighted score
SCALE AND QUALITY OF FACADE IMPROVEMENTS:
This may include the reconstruction or removal and replacement of signs, awnings/canopies,
exterior wall finishes, doors and windows, decorative roof treatments, and landscaping to the
entrance and visible sides of the subject property. Sensitivity to adjacent land uses must be
considered.
Scale 0-10 points x Category Weight = weighted score
STIMULATION OF 'PRIVATE INVESTMENT:
Proposed improvements must make the Project Area more attractive and visible to customers,
neighboring merchants, and residents. Special consideration of up to 10 additional points will
be provided for those improvements related to the creation of new businesses, or the
expansion or relocation of existing businesses within the Project Area.
Scale 0-10 points x Category Weight = weighted score
OTHER:
This may include improvements related to historic preservation, unique structural and site
design, and the promotion of cultural, educational, and/or recreational opportunities.
Scale 0-10 points x Category Weight = weighted score
APPLICANT MATCHING FUNDS:
Applicants may receive up to 5 points for exceeding the required 10% applicant funding
match.
Scale 0-5 points x
10
Category Weight
= weighted score
Total of all weighted scores: divide by 10 = (FINAL SCORE)
(70 points required to receive funding)
023
09
BI #E
ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE
STAFF REPORT
DATE:
CASE NO.:
APPLICANT
REQUEST
LOCATION
BACKGROUND:
FEBRUARY 5, 2003
2003-020
SANTA ROSA PLAZA
BRIDGET MYERS
FUNDING REQUEST, COMMERCIAL PROPERTY IMPROVEMENT
PROGRAM
CALLE TAMPICO/DESERT CLUB DRIVE
This item was continued from the January 8, 2003 ALRC meeting. Santa Rosa Plaza
has submitted an application (Attachment 1) under the Commercial Property
Improvement Program (CPIP) seeking funding assistance for new construction on the
above -listed property, which qualifies under the CPIP guidelines. The proposed project
consists of the construction of entry improvements that include a trellis structure,
entry sign walls, signage, landscaping, decorative stamped concrete, and landscape
lighting. The entry improvements will be located on Calle Tampico, south of Desert
Club Drive. Cost estimates range from $22,500 to $32,000; the applicant is seeking
$15,000 in CPIP funding, and will be providing more than the required 10% match.
A Funding Criteria worksheet is included as Attachment 2 to facilitate scoring of this
project.
If approved by the ALRC, the application will be reviewed by the appropriate City
departments for identification of appropriate approvals/permits, if any. After receiving
all appropriate City approvals, the Agency will enter into a loan program agreement
with the applicant.
The applicant has been made aware of this meeting and has indicated that she will be
present at the February 5, 2003 meeting.
Prepared by:
:f�
Debbie Powell, Management Analyst
.� ; 024
City Manager's Office
Attachments:
1. CPIP Application
2. Funding Criteria Worksheet
.li;; 025
ATTACHMENTS
_ i,; 026
ATTACHMENT
1 ' La Quinta Redevelopment Agency L
Commercial Property Improvement Program Application Fiscal Year 200
2003
Applicant Information
Applicant Name: Santa Rnca P1 a z a _
Applicant Phone: 760-777-4077 Applicant E - Mail:
Name of Business:
Mailing Address: P.0. Rox 1503 La Qui nta CA 92253
Business Phone: 760-777-4077 BusinessFaz: 760-564-8200
Property Owner: Yes: X No:
Business Owner: Yes: X No:
Project Information
Business Location: La Ouinta Commercial District
Type of Business:
Project Goals: Fnhancp Cal la Tampion and
entrance t.n Santa Ro a P1aza Development (Provide exterior accent
Proposedlmprovements: Front- F'ntrlr features to enhance appearance,
Total Project Cost (please attach cost estimate):
Requested Agency Assistance: Applicant Match:
Description of Applicant Funding Sources:
Proposed Project Duration:
Attachments
Two (2) color photographs of the property where improvements will be installed
Project sketches or plans (based upon funding level)
Cost estimates
Certification Statements
If the applicant is not the owner of the subject property, the following certification must be completed by the property
ow r:
1, 5 declare under penalty and perjury that I am the owner of property involved in this
application. 1 acknowle ge that only one (1) tenant of the subject property involved in this application may be awarded
Program fund n eny o e (1) given Iscal year.
Signature: i7 LL't% 1 �y/Q�jate:
The following statement must be comple d by the applicant and property 77owner:
Ilwe acknowledge the filing of this application and certify that all above information is true and correct to the best of
my/our knowledge and belief. Itwe understand that a Building Improvement Rebate Agreement must be signed and
authorized by the La Quints Redevelopment Agency 2W to commencing any work on the project.
Signature: _ Data:
Signature: Date:
Please return the completed application, with required attachments, to:
City of La Quinta Redevelopment Agency
C/o Debbie Powell
78-495 Calle Tampico
La Quinta, CA 92253
,3
027
ROSA PLAZA
& MATERIALS
Pre cast concrete columns wI be painted to match stucco of surrounding
features.
color — Frazee 98673
Column bases will have Stonej with a revealed bVeneer -Champagne flagstone, accented
and.
Height of trlain structure shall i e 18 feet from ground to top of wood beams
and as drawn will have rough Pawn trellis across.
16 x 16 rough sawn wood
4 x 4 wood beams (Frazee
Entry sign wall shall also be
The design includes landscap
approved landscape lighting.
(Frazee #8756)
Frazee #8673
areas, with decorative stamped concrete and
'�4
11-25-02 17:27 RECEIVED FROM: P.02
028
..., . ._ . _ L' F
.SAN !tyi^ %ZEE;~ CCN T.. rNC.
NcIveltaber 25, 200-7
Sans Rasa
La QWflta, (,A 0«
Atten: Bndgettc Ziret
Subs PRfCE
Per vour regkwcr, rho I
raazeriai :md Lip-T r for
+t refercncrd proi+
Fax
La QwnFa
do represcnrs our price %ar
Aaairt Enlrarrct- Work
Price: $26,000,9 )
F'ieasr cau .)ur office s �o.uu Vou hAVC airy ciuesttnns,
Thank JOu.
I
Siricurcly�,
I �01 MIES
n5
11-25-M2 17:28
RECEIVE➢ FROM:
P-04
029
SUMIT BUILDERS
CO NSiRU C T I ON CO M P A N v
bl/l/D2
13ridget Myers
:Santa Rosa Plaza
PA. Box 1!iO3
Lagninta, CA 921-53
Re: Casitas Las Rosm
Dear Bridget:
per your request I have bad the fro Pt entraaw priced our for the above -mentioned project.
The oust, which includes material t nd labor, will be approximately $22,500.00.
Please call me if you require any a
Best Regards,
JEFFERY C. STONE, INC. d.b.a.
Robtri Kuhl
Sr. Project Manager
4700'kP KarM4 AV, nue ISuitz IN
Utional information
BUILDERS
&xzh. Callfomix 9i0C%� � Phone.9v9l9�Ct9i! 1 � F;tX.949�i5D-;*3?2
initlorb: yau.b3M836
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I1-25-02 17:28 RECEIVE➢ FROM: P,_0t30
11 i�?5�`�ONT 1?: aE'i 7?65449 HEGGE ELEC-P1C;)L
ra
Y�
Will @®
Bridget rteyers
Santa Rosa P;a2A
P.o 11903
La Quinta, Ca. 92253
November 13, 2002 _
Re: EmdaaaySuites Entry Itl improvementsAs Per Plans Aft Bridget
I III
i
Tot. I Propoal Project 3� ,000.00
THANK YOU!
I
i
12-16-02 16:47 (RECEIVED FROM:
F„uE 01
n7
P.02
031
SUMMIT BUILDERS
LpNi-P JCTICx :pyVrNv
111*02
Bridget Myers
Santa Rosa Plaza
P.O. Box 1503
Laquinta, CA 92253
RE: Casitas Las Rosas
Dear Bridget:
Attached, please find Summit Builders itemized cost breakdown for the Fntrance and
Ramada pricing for the above -mentioned project, The pricing reflects a lot of
assumptions on Summit Builders part because the plans were still in the preliminary
stage.
Please call me if you require any additional information or to discuss any of the
aforementioned items.
Best Regards,
JEFFERY C. STONE, INC. d.b.a. SUNUMIT BUILDERS
Robert Kuhl
Sr. Project Manager
,J, 8
.D( 032
FUNDING CRITERIA WORKSHEET ATTACHMENT 2
BUILDING AND STRUCTURAL IMPROVEMENTS:
This includes the reconstruction or removal and replacement of structurally unsound or non-
conforming uses (i.e, signs), and other improvements that enhance the general appearance
of the subject property.
Scale 0-10 points x
50
Category Weight = weighted score
SCALE AND QUALITY OF FACADE IMPROVEMENTS:
This may include the reconstruction or removal and replacement of signs, awnings/canopies,
exterior wall finishes, doors and windows, decorative roof treatments, and landscaping to the
entrance and visible sides of the subject property. Sensitivity to adjacent land uses must be
considered.
25
Scale 0-10 points x Category Weight = weighted score
STIMULATION OF PRIVATE INVESTMENT:
Proposed improvements must make the Project Area more attractive and visible to customers,
neighboring merchants, and residents. Special consideration of up to 10 additional points will
be provided for those improvements related to the creation of new businesses, or the
expansion or relocation of existing businesses within the Project Area.
Scale 0-10 points x Category Weight = weighted score
OTHER:
This may include improvements related to historic preservation, unique structural and site
design, and the promotion of cultural, educational, and/or recreational opportunities.
Scale 0-10 points x
10
Category Weight = weighted score
APPLICANT MATCHING FUNDS:
Applicants may receive up to 5 points for exceeding the required 10% applicant funding
match.
Scale 0-5 points x
10
Category Weight = weighted score
Total of all weighted scores: divide by 10 = (FINAL SCORE)
(70 points required to receive funding)
Ea
EMBASSY SUITES
HOTELS®
La Quinta, CA - So..td k�0. pfz,a
"In The Village At Calle Tampico and Desert Club Drive"
December 20, 2002
Dear Ms. Powell,
Please find enclosed copies of Visuals to hand out at the upcoming meeting for Santa
Rosa Plaza.
Thank you,
Shannon on behalf of
Bridget Myers
P.O. Box 1503 `A=-C"
La Quinta, CA 92253
760-777-4077
Fax:760-775-6378
,
email: LaQuintaEMBSUITE@aol.com
.��t, 031
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SANTA ROSA PLAZA
COLORS & MATERIALS
Pre Cast concrete columns will be painted to match stucco of surrounding features.
Color — Frazee # 8673
Column bases will have Stone Veneer — Champagne Flagstone, accented with a revealed
band.
Height of main structure shall be 18 feet from ground to top of wood beams and as drawn
will have rough sawn trellis across.
Entry sign wall shall also be stucco Frazee # 8673
16 x 16 rough sawn wood beams Frazee # 8756
4 x 4 wood beams Frazee # 8756
The design includes landscaped areas, with decorative stamped concrete and approved
landscape lighting.
r36
.J6 037