1992 11 24 HPCv
�® ®®®®
HISTORICAL PRESERVATION
COMMISSION
< < Irota
1982 - 1992 Ten Carat Decade
A Regular Meeting to be Held at the
La Quinta City Hall, 78-105 Calle Estado
La Quinta, California
Immediately following Planning Commission Meeting
November 24, 1992
Beginning Minute Motion 92-001
CALL TO ORDER - Flag Salute
ROLL CALL
BUSINESS SESSION
1. Confidentiality procedures
2. Discussion of materials contained in Historical Preservation notebook
3. Discussion of joint meeting with the La Quinta Historical Society
PUBLIC COMMENT
This is the time set aside for citizens to address the Historical Preservation Commission
on matters relating to historic resources within the City of La Quints which are not
Agenda items. When addressing the Historical Commission, please state your name and
address. When addressing the Commission on matters pertaining to prehistoric sites, do
not disclose the exact location of site for their protection.
CONSENT CALENDAR
Approval of the Minutes of the regular Historical Preservation Committee meeting held
on July 14, 1992.
PC/AGENDA 1
OTHER
ADJOURNMENT
STUDY SESSION
MONDAY, November 23, 1992
4:30 P.M.
All Agenda items.
PC/AGENDA 2 `�' ' 002
cc
MINUTES
HISTORICAL PRESERVATION COMMISSION - CITY OF LA QUINTA
A regular meeting held at the La Quinta City Hall
78-105 Calle Estado, La Quinta, California
July 14, 1992
CALL TO ORDER
A. The meeting was called to order at 8:04 P.M. by Commissioner Barrows.
who led the flag salute.
II. ROLL CALL
A. Commissioner Barrows requested the roll call. Present: Commissioners
Mosher Ellson, Adolph, and Commissioner Barrows. Commissioner
Ellson moved and Commissioner Mosher seconded a motion to excuse
Commissioner Marrs. Unanimously approved.
B. Staff Present: Planning Director Jerry Herman, Principal Planner Stan
Sawa, Associate Planner Greg Trousdell, and Department Secretary
Betty Anthony.
III. ELECTION OF OFFICERS:
A. Commissioner Mosher nominated Kattie Barrows as Chairman.
Commissioner Adolph seconded the motion. There being no other
nominations Commissioner Mosher moved and Commissioner Ellson
seconded the motion to close the nominations. Katie Barrows was
elected Chairwoman unanimously.
B. Commissioner Mosher nominated Marion Ellson as Vice Chairman.
Commissioner Adolph seconded the motion. There being no other
nominations Commissioner Mosher moved and Commissioner Adolph
seconded the motion to close the nominations. Marion Ellson was elected
Vice Chairman unanimously.
IV. BUSINESS SESSION:
A. Review of Duties: Planning Director Jerry Herman reviewed the duties
and responsibilities of the Historical Commission with the Commissioners
as they were presented in the adopted Ordinance. He then presented
options to the Commission as to how they wanted material presented to
the Commission.
HPC7-14
�- 1 003
Historical Preservation Commission Minutes
July 14, 1992
Chairwoman Barrows suggested the Commission meet with the
Historical Society and from that meeting determine sites and ideas
as to how best establish a system of preservation. She further
suggested that other cities be contacted as to their procedures
and policies.
Commissioner Ellson asked that the list be consistent with the
new updated -General Plan. She also asked who declares a site
"Historical". In addition, does the National Society provide any
benefits to people who dedicate their property as a historical
site? If there are no National benefits, can the City provide any?
Staff stated they would look into these questions.
Discussion followed between the Commissioners regarding how to
determine sites, criteria for determining a site, the compilation
of a list, possible archaeological sites, and benefits to the
property owners.
Commissioner Mosher asked if the City Attorney might be able to
give some in sight as to how other cities have established sites
and criteria.
5. Chairwoman Barrows and Commissioner Ellson suggested that the
different Indian Tribal Councils be contacted as to known
locations. They further suggested that the Commission invite
different speakers to educate the Commission in different areas.
6. Chairwoman Barrows suggested that the pending La Quinta
Canyon Mall be approached to provide a location where people can
learn about the historical sites.
B. Meeting Schedule: Planning Director Jerry Herman presented possible
options to the Commission as to meeting times and dates.
1. Discussion followed among the Commissioners and Staff relative
to meeting only once every month following the Planning
Commission meeting with the lightest agenda.
2. Commissioners Ellson and Mosher asked that the next meeting be
a preparation meeting to familiarize the Commission with material.
The next meeting would then be a joint meeting with the
Historical Society and possibly the Coachella Valley
Archaeological Society.
C. Rules and Procedure: Planning Director Jerry Herman stated the
agenda would be formatted similar to that of the Planning Commission
and Design Review Board.
V. PUBLIC COMMENT - None
HPC7-14
00 4
Historical Preservation Commission Minutes
July 14, 1992
VI. CONSENT CALENDAR - None
VII. OTHER -None
VIII. ADJOURNMENT:
A motion was made by Commissioner Mosher and seconded by Commissioner Ellson to
adjourn this regular meeting of the Historical Preservation Commission to a regular
meeting in the La Quints, City Hall Council Chambers. This meeting of the La Quints.
Historical Preservation Commission was adjourned at 8:31 P.M., July 14, 1992.
RM
HPC7-14 3 "�"'
STAFF REPORT
HISTORICAL PRESERVATION COMMISSION
TO: HISTORICAL PRESERVATION COMMISSION
FROM: LESLIE BLODGETT; PLANNING & DEVELOPMENT
DATE: NOVEMBER 24, 1992
SUBJECT: PROCEDURES TO MAINTAIN CONFIDENTIALITY OF
PREHISTORIC SITE LOCATIONS
DISCUSSION:
Guidelines of the State Historic Preservation Office require
the maintenance of confidentially concerning the locations of
prehistoric resources. The exact locations of prehistoric
sites should only be revealed to those individuals on a
qualified need -to -know basis. Confidentiality is required in
order to protect sites from looting and vandalism.
Individuals who might have a need to know site locations
include the property owner, project planners, project architect
or engineer, and decision making bodies.
Historically, "pot -hunters" have been able to obtain site
locations from public documents such as EIR's, EA's, staff
reports and meeting minutes. In order to prevent public access
to site location information it is necessary to censor such
information from staff reports and public hearings. One method
of maintaining confidentiality during meetings is to recess to
a closed session whenever the precise location of a site or
sites must be discussed. A similar practice is followed by
City Council when personnel issues are discussed.
RECOMMENDATION:
Move to continue consideration of .this issue until the City
Attorney has commented and proper Resolutions can be prepared.
s.0 „
STAFFRPT.102/CS