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1995 10 19 HPCi Casty' 4 F Z V > GF Ot N OF TNt' HISTORICAL PRESERVATION COMMISSION AGENDA A Regular Meeting to be Held in the Session Room at the La Quinta City Hall, 78-495 Calle Tampico La Quinta, California October 19, 1995 CALL TO ORDER ROLL CALL PUBLIC COMMENT This is the time set aside for citizens to address the Historical Preservation Commission on matters relating to historic resources within the City of La Quinta which are not Agenda items. When addressing the Historical Commission, please state your name and address. When addressing the Commission on matters pertaining to prehistoric sites, do not disclose the exact location of the site(s) for their protection. CONSENT CALENDAR Approval of the Minutes of the Historical Preservation meeting of September 21, 1995. BUSINESS ITEMS 1. City Survey Request for Proposal (RFP) schedule and Council decision 2. PGA West - 5th Course Archaeological Report ADJOURNMENT HPCIAGENDA �,�--001 MINUTES HISTORICAL PRESERVATION COMMISSION - CITY OF LA QUINTA A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, California September 21, 1995 I. CALL TO ORDER A. The meeting was called to order at 3:10 P.M. by Chairman Ned Millis II. ROLL CALL A. Chairman Millis requested the roll call. Present: Commission Members Henderson, Wright, and Chairman Millis. Commissioner Puente arrived late. B. Staff Present: Planning Manager Christine di Iorio, Associate Planner Leslie Mouriquand, and Executive Secretary Betty Sawyer. III. PUBLIC COMMENT - None IV. CONSENT CALENDAR A. Chairman Millis asked if there were any corrections to the Minutes of July 20, 1995. Commissioner Henderson asked that the time shown for adjournment be amended to read 4:45 P.M. There being no further corrections, it was moved and seconded by Commissioners Henderson/Puente to approve the minutes of July 21, 1995, as corrected. Unanimously approved. V. BUSINESS ITEMS HPC9-21 A. Request for Proposals for Survey 1. Associate Planner Leslie Mouriquand presented the information contained in the staff report. Staff stated Advisor Lauren Bricker had suggested additional language be added ("prehistoric" "consultants" F). In addition, she suggested that if a consultant does conduct the Survey, that it be submitted to the City on a computer disk that is compatible with the City's computer system. 1 ydw v. 001 Historical Preservation Commission Minutes September 21, 1995 2. Planning Manager Christine di Iorio clarified why staff had modified the Request for Proposal. She informed the Commissioners that she retained the degrees/qualifications necessary to conduct the Context Statement in-house if the Commission so desired. Commissioner Henderson stated the desire was to do it in-house if it was possible. Associate Planner Mouriquand stated that Advisor Bricker stated the City should apply for as much money as possible and negotiate at a later date. The Survey would require a team of people, and the City would need to be prepared to cover their cost. Whatever money the City receives for the grant, the City must match with in -kind services. 4. Commissioner Henderson questioned that if the City received a grant, timing would be a factor. Staff informed the Committee that State Historic Preservation Office (SHPO) had stated the funds would depend on when the Federal level passed the money on to the State. SHPO is unable to give any deadlines until the money has been received. 5. Planning Manager di Iorio stated the Commission needed to concentrate on preparing the Context Statement. Staff would prepare a schedule for their next meeting. 6. Chairman Millis asked that the cost estimate for the Survey RFP be changed to $15,000. 7. Commissioner Henderson stated the RFP should require the consultant to meet with the Historical Society. Staff suggested this be handled through a Review and Comment Transmittal and invite the Historical Society to participate in the meeting. 8. Planning Manager Christine di Iorio stated resources were available under "II. Project Background". Staff would add the Historical Society and the Torres Martinez Tribal Council. 9. It was decided the schedule would be delayed until the exact timing is received from the State. 10. Commissioner Henderson stated her concern that when staff reminds the City about the matching funds, the City states funds are not available. Staff stated the whole proposal would be presented to the Council for their review and approval before it is submitted anywhere. Commissioner Henderson stated that the Council would place a cap on the amount at that time. HPC9-21 n yJoU U - 0 0 3 Historical Preservation Commission Minutes September 21, 1995 11. Associate Planner Mouriquand stated the in -kind match could be an hourly value of time for staff or volunteers. Chairman Millis noted that the Commissioners are required to participate in part of the Survey, which would also translate into a financial cost. 12. Planning Manager di Iorio asked the Commission to identify which RFP the Commission would want to go with. Discussion followed regarding the amount of money to ask for and what the money would be used for. 13. Planning Manager di lorio stated that mapping was not considered a part of the first draft. Commissioner Wright asked what the volunteer staff time would cost. Staff stated between $35-50/hour. 14. Chairman Millis stated it would take about 10 weeks to finish the project. 15. Commissioner Henderson asked for clarifications on the Request For Proposals (RFP) and the Context Statement. Staff clarified they were asking the Commission for direction as to whether they would prefer to use the RFP to prepare a Context Statement or have it done in-house. Following discussion, it was moved and seconded by Commissioners Henderson/Wright to approve the RFP for the Survey with the corrections as noted and with a time table to be approved by the Commission when it is available. Unanimously approved. 16. Commissioner Henderson moved to have the Context Statement prepared in- house. Commissioner Wright seconded the motion and it carried unanimously. 17. Chairman Millls asked staff what the time table would be on the Context Statement. Staff replied that it would be brought back to the Commission for their review at their next meeting. B. Paleontoloeical Condition Revision Associate Planner Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff would like to have the flexibility in this condition to re- write it slightly as the project needs modification. This would be the basic wording. HPC9-2l Historical Preservation Commission Minutes September 21, 1995 2. Commissioner Henderson stated her approval of the Statement and asked if anyone had seen the article about the artifacts that were discovered on a construction site. There were two unknown species found stored in a school house over the summer. Janitors, not knowing their value, threw the artifacts away and now they are in the dump and unretrievable. The Commission needs to address this issue under "storage of fossils" to protect this from happening. Commissioner Wright suggested staff make a recommendation to modify the condition to address this issue. 4. Following discussion, it was moved and seconded by Commissioner Wright to accept the revised condition as written with the an addendum regarding storage. 5. Staff reminded the Commission that the City does not have the ability to store artifacts and therefore, any paleontological facility would accept these artifacts. 6. Commissioner Henderson seconded the motion and it was unanimously approved. C. Letter of Resignation Received from Drew Pallette VI. OTHER HPC9-21 Staff informed the Commissioners that a letter of resignation had been received from Commissioner Pallette. Commissioner Henderson moved to accept the resignation as submitted. Commissioner Wright seconded the motion. Unanimously approved. Staff informed the Commission that Council had directed the City Clerk to start the process to recruit another member to the Commission. Discussion followed regarding the recruitment process. A. Preliminary Proposal to Make Improvements to a Designated Historic Structure located at 77-895 Avenida Montezuma (Old Lumber Yard) Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department e.J i. 005 Historical Preservation Commission Minutes September 21, 1995 2. Commissioner Henderson stated this project meets the intent of the Village Specific Plan. Staff stated the applicant proposed to rehabilitate the historic building structure. The only change anticipated was to replace the windows. A number of windows appeared to be changed in the past. He would prepare a formal presentation for a later date. Commissioner Henderson stated the applicant had not purchased the property to date. Staff stated this was the City's understanding. They had met with the Building Official to discuss the issues regarding retrofitting and inspections that would be made by the City as well as the Fire Marshall to determine all the modifications that would need to take place. 4. Commissioner Henderson stated she had spoken with the applicant and she was pleased with the project but, felt it was down the road. 5. Commissioner Wright and Chairman Millis stated their excitement to see the project progress. Planning Manager di Iorio stated that the City's Ordinance allows the use of the State Historic Building Code due to it being a historic site. She went on to discuss the Secretary of Interior's Guidelines and how it would be applied in reviewing the application. In addition, the City was looking into some incentives to have the building repaired. It was suggested the City process an amendment to Title 7 and see if building and plan check fees could be waived. Staff stated the only Community Development fees to be charged would be CEQA fees (approximately $250.00) and staff was looking into waiving whatever fees the City could waive. Discussion followed regarding the proposed changes to the building. Staff stated the item would be on the October 19th agenda for a full presentation to the Commission. VII ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Henderson to adjourn this meeting of the Historical Preservation Commission at 4:02 P.M., to a regular meeting of the Historic Preservation Commission on October 19, 1995, Unanimously approved. HPC9-21 ,A.JU, 006 BI #1 STAFF REPORT HISTORIC PRESERVATION COMMISSION MEETING DATE: October 19,1995 ITEM: Survey RFP Schedule BACKGROUND: At the September meeting of the HPC, staff was directed to prepare a schedule of events and deadlines for the Survey project as far as the Request for Proposal process was concerned. The following schedule was prepared, however, adjustments may be necessary in the future. * Staff present outline of Context Statement to HPC Dec. 21, 1995 * RFP Mailout by staff Jan. 5,1996 * City Council Meeting - Appoint Review Committee Jan. 15,1996 * HPC Meeting - report on actions, grant proposal review Jan. 18,1996 * City Council Meeting - Consider grant proposal submittal Feb. 6,1996 • HPC Meeting - report on actions, progress Feb.15, 1996 * Proposals due to City; Submit grant proposal to SHPO Feb. 29,1996 * Review Committee Meeting(s) - interview consultants Mar.1-Mar.2O * HPC Meeting - report on interviews, select consultant, review and approve Context Statement Mar. 21,1996 * City Council Meeting - Consider HPC recommendation Apr. 2, 1996 * Consultant begins project if grant awarded to City April, 1996? 007 BI #2 STAFFREPORT HISTORIC PRESERVATION COMMISSION MEETING DATE: October 10,1995 ITEM: Consideration of Archaeology of the Tom Weiskopf Signature Course (Specific Plan 90-017)PGA West la Quinta, California Prepared by Archaeological Advisory Group (James Brack) BACKGROUND: The attached archaeology report was submitted to the Community Development Department on October 10, 1995, in compliance with Title 7 - Historic Preservation Ordinance, and the project conditions of approval for Specific Plan 90.017, under City Council Resolution 91.105. The report presents the result of a field survey, test excavations, and monitoring of rough grading activities at the project site. One archaeological site was discovered and recorded (CA- RIV-5756). The site was determined to be a "temporary habitation site possibly associated with specialized food procurement activities." A radiocarbon date of AD 1440 to 1665 was obtained for the site. The project site had previously been surveyed with negative results by other archaeologists. However, this survey was prompted by the accidental discovery of artifactual material by the paleontologists conducting test investigation at the project site. The Archaeological Advisory Group was contracted by KSL to conduct the study and implement mitigation measures. Mr. Brock has been invited to give a presentation on his study, if his schedule permits. Staff has reviewed the report and finds it complete and in compliance with the recommended standards of SHPO. RECOMMENDATION: By Minute Motion 95•_ accept and approve for compliance with the conditions of Resolution 91.105, the archaeological report for the Weiskopf Course at PGA West, prepared by Archaeological Advisory Group, October 1995. Attachments: 1. Archaeology of the Tom Weiskopf Signature Course (Specific Plan 90.017), PGA West, LA Quinta, California. 4.U�) 00S I J.tli;. 000 La Quinta will peer into historical sites By CECILIA LEYVA The Desert sun LA QUINTA — You might be living over an ancient burial ground or in a historical building and not even know it. But the city may help you find out. If a state grant is approved, the city's Historical Preservation Com- mission will survey the city to review current historical sites and explore new ones. On Tuesday, the City Council unanimously approved a request to go out to bid for a cultural manage- ment consultant to do the survey. Appointed by council members, the seven -member commission was formed in 1992 to protect and preserve the historical resources and landmarks that are important to the city's cultural and architec- tural history. The state Office of Historic Preservation certified the local commission last year. To maintain its certification the commission has to conduct this survey, said Christine di Iorio, plan- ning manager. "Once completed, the survey will help us determine where the sites are, which is helpful for future development," she said. After the survey is complete, the city and consultant will draw up a "sensitivity" map of archaeological sites. The city has documented 13 his- torical structures and sites,includ- ing the La Quinta Hotel. More than 50 archaeological sites are known in the city but are kept confidential for fear of vandalism, di Iorio said. Di Iorio said the city most likely will put out a bid the same time it applies for the state grant in January. Cost of the survey is estimated at nearly $30,000. Half that amount would come from the city and the other half from the grant by the state Office of Historic Preservation. Where to write La Quinta Clty Connell, 78- 495 Carle Tampico, La Quinta, CA 92253; 777-7000. ,A.�„ 010 SOCIETY for CALIFORNIA ARCHAEOLOGY SOUTHERN CALIFORNIA DATA -SHARING MEETING MEETING ANNOUNCEMENT OCTOBER 21, 1995 (SATURDAY) 9AMTO4PM UCLA CAMPUS: HAINES HALL, ROOM 220 ALL SCA MEMBERS: PLEASE PLAN TO JOIN US FOR THE ANNUAL DATA- cuA_vW:rj hKrEmEs.O_-P*D !KVITE NE:i' 1%M-MER5 AND STUD: NTTSi PRESENTERS: If you have already communicated with me about presenting a 15-minute paper, please send the following to Program Chair Jeanne Arnold by October 10: paper title, your name and affiliation, and a 2-sentence abstract. If you are interested in presenting a paper, please submit the above information before October 1. After October 1 please call to see if space remains on the program. PRESENTATION PROPOSALS SHOULD BE DIRECTED TO: Jeanne Arnold Institute of Archaeology University of California Los Angeles, CA 90095-1510 PHONE: (310) 206-5801 PLEASE NOTE: in field much of Sept. FAX: (310) 206-4723 Email: Arnold®Anthro.sscnet.ucla.edu A carousel slide projector will be available. Contact the Chair if any other audio-visual equipment is needed. Please remember to plan your papers for 15 minutes. DIRECTIONS: From the 405 Freeway, exit at Sunset, head east to UCLA north entrance, and request parking in Lot 5 (closest to Haines Hall). Parking costs $5. There is no charge for the meeting. Plenty of food courts on campus for lunch. Our meeting room is 2 floors up from last year's room, same building. Full programs available at the door. HAINES HALL 220 SATURDAY, OCTOBER 21 oil