2008 07 14 CSCCOMMUNITY SERVICES COMMISSION AGENDA
La Quinta Study Session Room
78-495 Calls Tampico
La Quints, CA 92253
Regular Meeting
MONDAY July 14, 2008 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
The Chair reserves the right to limit discussion on any topic to three minutes or less.
CONFIRMATION OF AGENDA
PRESENTATIONS - NONE
APPROVAL OF MINUTES
1. June 9, 2008 Minutes
CONSENT CALENDAR - NONE
NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one
motion.
PUBLIC HEARING - NONE
BUSINESS SESSION —
1 . Election of Chairperson
2. Election of Vice -Chairperson
3. Consideration to Recommend the Sports Complex Rehabilitation Plan to be Considered by
the City Council
CORRESPONDENCE AND WRITTEN MATERIALS
1. Parks and Art Maintenance and Improvements for Fiscal Year 2008/2009
2. Monthly Department Report for May and June 2008
3. Calendar of Monthly Events
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on September 8, 2008,
commencing at 5:30 p.m. at the La Quints Study Session Room, 78-495 Calle Tampico, La Quinta,
CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing
impaired, please call the Community Services Department at 777-7156, twenty-four (24) hours in advance
of the meeting and accommodations will be made.
Any writings or documents provided to a majority of the Community Services Commission regarding any
item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located
at 78-495 Calle Tampico, La Quinta, CA 92253, during normal business hours.
S:\Community Services\CS Commission\CSC Meetings\2008\07-14-08\Agenda July 14, 2008.doc
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
June 9, 2008
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. by Chairperson Weber.
Chairperson Weber led the audience in the Pledge of Allegiance.
COMMISSIONERS PRESENT:
STAFF PRESENT:
PUBLIC COMMENT
None.
CONFIRMATION OF AGENDA
Commissioner Sheldon Brodsky
Commissioner Andrea Gassman
Vice -Chairperson Bob Leidner
Commissioner E. Howard Long
Commissioner Dori Quill
Commissioner Robert F. Sylk
Chairperson Mark Weber
Edie Hylton, Community Services Director
Angela Guereque, Senior Secretary
Motion - It was moved by Commissioner Gassman and seconded by Vice -
Chairperson Leidner to confirm the agenda. Motion carried unanimously.
PRESENTATIONS:
None.
APPROVAL OF MINUTES
1. Approval of May 12, 2008 Minutes
Commissioner Gassman noted that on page 2, paragraph 8, second sentence reads
"signed up and are anticipating," should read "signed up and the Chamber is
anticipating." Page 3, paragraph 5, "Commissioner's" should not have an
apostrophe. Page 5, second paragraph under Calendar of Monthly Events
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"Commissioner's" should not have an apostrophe.
Commissioner Long noted that on page 2, paragraph 3, second sentence reads
"Directors is calling" should read "Directors are calling." Page 5 under Monthly
Department Report reads "Adobe classes together" should read "Adobe class
reports together."
Commissioner Sylk noted that on page 3, paragraph 5, should state that he
suggested one Commissioner attend Chamber Board meetings.
Commissioner Quill noted that on page 5 under Monthly Department Report to add
"Children's" to the Annual Egg Hunt and add "due to the large numbers last year"
at the end of that paragraph. Page 6, second paragraph, add "Dog" to Centre
Pointe Park.
Motion - It was moved by Commissioner Sylk and seconded by Commissioner
Gassman to approve the minutes as corrected. Motion carried unanimously.
CONSENT CALENDAR
None.
PUBLIC HEARING
None.
BUSINESS ITEMS
1. Consideration of Approval for the Top of the Cove Trails Plan
Director Hylton presented the staff report. LeGrand Velez, Coachella Valley
Community Trails Alliance, presented the recommendations for the Top of the Cove
Trails Plan.
Mr. Velez thanked the City for the grant and stated that this was an interesting
project and it was great to work with the Commission members and to get to know
this area and what a neat resource it is in the Valley. This is a very complicated
area because of the land ownership. Figure 2 shows Study Sections and Trails
which consist of three sections. Section 1 is land owned by the City of La Quinta,
Section 2 is land owned by the Coachella Valley Water District (CVWD), and
Section 3 is everything in the Multiple Species Habitat Conservation Plan (MSHCP).
Figure 3 shows Sections 1 & 2 Recognized Trails. Some of the trails in the Cove
are partially on CVWD land.
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Commissioner Leidner asked if the area owned by the City is part of the MSHCP.
Mr. Velez said that it is not.
Mr. Velez stated that through this report and research his prime recommendation is
to choose an alignment for these trails and make them clear. Mr. Velez prefers the
use of rock lined trails.
Chairperson Weber stated that when people go off trail, they damage the resources
for a long time.
Mr. Velez recommends designating specific trails as official trails with
identification. This makes the trails more attractive to users.
Mr. Velez stated that the goal is to establish a Cove Oasis designated trail network.
Trails in this network should be rock -lined like the existing trails between the Oasis
and the east and west trailheads. The rock -lined trails stop when they reach the
north end of the Oasis. These pathways should be extended to join each other and
then continue on to form a loop around the Oasis. The Oasis perimeter trail can
lead people to the bronzed mountain art. On the south side of the Oasis, the rock -
lined trail should extend to the dike.
Trail signs should be posted where each of the proposed rock -lined paths lead
hikers to the dike.
The unlined trail that splits to the west a short distance from the east trailhead
should also be rock -lined to create a short loop for exercisers and dog walkers.
This loop and the existing east Cove Oasis trail should be connected by a rock -lined
path that crosses the stone maze. These connections will create a short loop
system that people can hike to the Oasis, then return via a different route.
The small mountain adjacent to the west side of the Oasis presents an opportunity
to develop an elevation -change exercise trail. This mountain is located entirely
within the City -owned parcel of land. It already has an attractive start with the
stone staircase known as the Moses Steps. The trail can begin at the steps, go to
the summit, and then descend the south side to link back up with either the Dike
Trail or with the south end of the Oasis trail. The entire system of trails should be
referred to as the Cove Oasis Trail Network. This trail network would have seven
segments that total approximately 2.1 miles of trails (Bear Creek Connector; Cove
Oasis (North) Trail; Cove Oasis (Loop) Trail; Cove Oasis (Maze) Trail; East Cove
Connector; Mountain Exercise Trail; and South Cove Trail).
The areas that are in the CVWD section would need to be coordinated and agreed
upon with CVWD.
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June 9, 2008
The City has minimal management ability in the MSHCP area, and new trail
development has been deferred. New trails and enhancements to existing trails
may be authorized as part of the MSHCP.
The La Quinta Cove has only one small dirt parking lot that can accommodate
approximately eight vehicles on the east end of Calle Tecate. Overflow cars park in
front of residences on the north side of the street. Because parking for the west
side trailhead is so scarce, many users of this area must park on the street. Local
residents repeatedly expressed their preference to keep the area natural and not
have an asphalt parking area. The City should consider expanding the east lot and
adding another natural surface lot on the west side.
Director Hylton stated that the City is going to ask several survey questions of the
Cove residents in regard to undergrounding utilities and parking.
Mr. Velez stated the specific recommendations for the Cove Oasis include updating
trail information signs; improving the sanctioned trails to make them clear to area
users; applying for a restoration grant; keeping the area as natural as possible;
expand parking; provide equestrian facilities; develop a regular maintenance
schedule for the area; consider restroom facilities; minimize signs; an educational
interpretive display on the dike; relocation of the bronze relief map; sanction the
stone maze as an area attraction and provide clear trail access; and increase
enforcement of dog regulations.
Mr. Velez stated the specific recommendations for the CVWD area include working
out a formal agreement with CVWD and the City for preservation and maintenance
of existing recognized trails that cross their property; developing formal trails on
west edge of Cove and along Bear Creek Wash; removing the "no trespassing" sign
on the dike; applying for a restoration grant; working with the Bureau of Land
Management (BLM), Coachella Valley Conservation Commission (CVCC), and
CVWD on a sign program and trail interconnections.
Mr. Velez stated the specific recommendations for the MSHCP area include
working with the National Monument, CVWD, and the CVCC to develop a trail
enhancement plan; proposing a clear demarcation of the Lake Cahuilla, Bear Creek,
and Boo Hoff trails using either rock -lined paths or regular trail indicators; working
with the National Monument and the CVCC to improve trail alignment; proposing
and delineating a trail following the edge of the mountains in the south Cove linking
the Bear Creek and Lake Cahuilla trails and intersecting with the Boo Hoff Trail;
cleaning up the garbage in this area; placing clear directional signs at all trail
junctures; developing wilderness educational information to display at the entrance
to this area; and requesting authorization through the BLM to sandblast the graffiti
at Charred Rock.
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Director Hylton stated that if the City wants to make some of the improvements,
the sign portion of this plan could be initiated right away. Signs can be funded
with AB939 funding using recycled materials.
Mr. Velez stated that Lake Cahuilla has an equestrian center. The Morrow/Cove to
Lake Trail is popular with horseback riders, who use it to access the Boo Hoff Trail.
The City may want to consider providing equestrian facilities near the east Cove
Trailhead, including an area to park horse trailers. The Cove Oasis should consider
providing horse hitching posts.
Ms. Kay Wolff, 77-227 Calle Ensenada, spoke regarding the trails plan. She is not
in favor of an unleashed dog area because people can be attacked by dogs. The
Cove Neighborhood Association has had a lot of conversation about parking lots
and would like it left alone. The problem with parking lots from a resident's
standpoint is that it is not the people who are using it for the right purpose but the
people who are going off-roading and other things. It would be good to move
slowly with the parking issue and not have a paved parking lot. Ms. Wolff
commented that the report was wonderful and comprehensive. She noted that the
plan did not refer to maintenance vehicles driving up to the Oasis. Ms. Wolff
stated that paving and benches would help. The bronze relief map is disoriented in
its direction. Ms. Wolff recommends all the trails be narrow enough so that people
can not drive on them.
Chairperson Weber asked if there was a natural off leash dog park, would there still
be maintenance. Director Hylton stated that it would be the same as a normal dog
park without the turf.
Commissioner Sylk commented that the plan was wonderfully done and
recommends sending the plan to City Council.
Commissioner Gassman commented that it is a wonderfully comprehensive plan
and likes the idea of the rock lined trails. It is natural and without a lot of signage
or disturbance. Ms. Gassman indicated it is more difficult for equestrian people to
clean up after their horses than it is to clean up after dogs. Commissioner
Gassman asked Mr. Velez if there is a standard scale that would indicate the
difficulty of a trail so that new hikers can know how difficult a trail is. Mr. Velez
stated that there is probably not a clear scale but can look into what others have
done. Commissioner Quill suggested getting that information from Philip Ferranti.
Director Hylton stated that there is a maintenance vehicle going up the path to the
Cove Oasis to do maintenance.
Commissioner Long stated that he had no problem understanding the report, it was
very clear and the maps were excellent. The Easily Lost at Wash Crossing may
need extra signage. At the west end of the dike it is difficult to get down, this
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should be addressed as it could become a bad situation. On page 2, fourth
paragraph, replace "affects" with "effects."
Commissioner Quill stated she was amazed at how well Mr. Velez took the hiking
information and articulated it into the report. Commissioner Quill questioned the
mileage on Page 9. Mr. Velez stated the mileage is measured from where the trail
starts or ends, not from the parking lot. These can be revisited as to where the
distance is measured. Mr. Velez stated that for analysis purposes, he was trying
not to overlap the trails when measuring distance. Director Hylton stated that for
marketing purposes, Commissioner Quill's calculation is the best way.
Vice -Chairperson Leidner stated that the plan was easy to understand and
comprehensive. The trail information would probably mitigate fears. A standard
scale or rating for people who haven't hiked should be considered. The idea of
having restrooms would be good but there is a concern for security, maintenance,
and after hours.
Commissioner Brodsky commented that a lot of time and work has gone into this
and it is a wonderful report.
Chairperson Weber stated that this is a good road/trail map to help move this
process forward. There will be challenges and issues working with the different
agencies. The unpaved parking lot is a concern if we have to deal with PM10
issues. Chairperson Weber asked what some of the potential grant sources are.
Mr. Velez stated that there are Conservation Land Funds, State Recreational Trails
Program, and a number of smaller more specific grants including the California
Trails and Greenway Foundation.
Director Hylton stated that the California State Parks has trails grants available for
this kind of project.
Chairperson Weber recommended the removal of extraneous signs and
standardizing all signs. We have to be sensitive with clean up efforts to not
damage habitats.
Motion — It was moved by Commissioner Gassman and seconded by Commissioner
Long to recommend the Top of the Cove Trails Plan be considered by the City
Council. Motion carried unanimously.
2. Consideration of Naming the Centre Pointe Development Park
Director Hylton stated that the City Council thought the Commission's
recommendations were good. Council Member Sniff wanted the Commission to
consider naming the park after Larry Allen. Larry Allen was one of the original
leaders in the incorporation of the City; was the President of the La Quinta Property
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Owners Association; served on the City Council; served as Mayor; and was the
first Treasurer of the City.
Chairperson Weber stated that Council Member Kirk reminded everyone that there
is a naming process that is being followed. He stated that Larry Allen is not
currently a resident of La Quinta.
Commissioner Brodsky stated that the Commission spent approximately 45 minutes
discussing this item at the last meeting and came up with three names they
thought were appropriate. Since the Commission is only advisory, if the City
Council wanted to name the park after Larry Allen, the City Council should have
voted on it instead of brining it back to the Commission.
Chairperson Weber stated that the other Council Members wanted to follow the
park naming process.
Commissioner Brodsky asked why the City Council didn't act on Council Member
Sniff's desire to name the park after Larry Allen. Commissioner Brodsky asked if
Mr. Allen is still alive. Commissioner Brodsky stated it was his understanding that
the City does not name facilities after living people. Director Hylton stated that the
policy does not reflect that and we can name parks after someone that is still alive.
Chairperson Weber stated that the Commission is an advisory to the City Council
and we have given City Council our recommendations. City Council took our
advice, another suggestion was input, and City Council sent it back to the
Commission for our advice. We have a procedure to follow and the names should
have relevance to the issue and of significant impact.
Vice -Chairperson Leidner asked if Larry Allen is the same Larry Allen that operates
a competitive business in La Quinta and is a real estate agent and broker. The
consensus was no.
Director Hylton stated the City Council had some of the same questions as the
Commission. Director Hylton stated that since the park is on Seeley Drive it might
ultimately be called that by residents.
Vice -Chairperson Leidner stated that he does not know if there are more significant
people in La Quinta that should have a park named after them. We could be
offending someone that might be more worthy.
Commissioner Quill stated she is not in support of the Larry Allen name. She
recommended naming the park after John Pena at the last meeting, but the
Commission decided not to set a precedence of naming a park after a person. She
asked if the City Council was satisfied with names that the Commission
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recommended. Chairperson Weber stated that the City Council never addressed
the other names.
Commissioner Quill recommends sending back the three recommendations
originally submitted. She also suggested thinking about using Cahuillan names to
keep the language alive.
Commissioner Long stated that the Commission has spent far too much time on
this item. He stated that he would not recommend Larry Allen Park.
Commissioner Gassman stated she was interested in reading the City Council
comments from their minutes. She is concerned with naming a park or recreation
center after an individual. Commissioner Gassman recommends providing staff
with alternate direction to look into some other names of individuals who have
been instrumental in creating the City.
Commissioner Sylk feels that if City Council liked the Larry Allen name, they would
have voted it in, instead they sent it back to the Commission. Commissioner Sylk
stated he is against naming it Larry 'Allen. Commissioner Sylk suggested the
Commission come up with names and topics that have happened in that area for
recommendations.
Chairperson Weber stated that the Council Members shared the viewpoint that they
did not want to name a park based on one Council Member's suggestion.
Chairperson Weber stated he does not share an affinity for naming it after a live
person. Chairperson Weber suggested that the Commission might want to clarify
the naming process.
Motion — It was moved by Commissioner Brodsky and seconded by Commissioner
Quill to resubmit the original names without Larry Allen as an option. Motion failed
with Chairperson Weber, Vice -Chairperson Leidner, Commissioner Gassman, and
Commissioner Sylk opposing.
Vice -Chairperson Leidner stated that the Commission is here at the pleasure of the
City Council and suggested researching names to see who else in the community
has done a lot to build the City that should be recognized. Vice -Chairperson
Leidner suggested taking time, researching, and requesting the assistance of the
Historical Society.
Commissioner Gassman stated she thinks it is a historical note to name parks and
places after people who have had a major impact. La Quinta is proud of its culture
and its art and should recognize someone whose accomplishments are merited.
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Commissioner Long stated that the Commission owes it to the City Council to react
to the request to name the park after Larry Allen. The Commission should act on
the recommendation of Larry Allen Park, which he would act on unfavorably.
Commissioner Brodsky stated that Larry Allen may have done all these things and
he is still alive. Parks should not be named after living people.
Commissioner Quill stated she would like to go back to Cahuillan names.
Chairperson Weber commented that the Commission needs to be very deliberative.
Chairperson Weber stated he feels uncomfortable naming something after someone
that is alive. He would like to see the policy reviewed and clarified.
Motion — It was moved by Commissioner Gassman and seconded by Commissioner
Long to provide staff with an alternative direction, requesting assistance from the
Historical Society and requesting the opportunity for the Commission to review the
park naming policy. Motion carried unanimously.
3. Consideration of a Dark Meeting in August 2008
Motion — It was moved by Commissioner Sylk and seconded by Commissioner
Gassman to elect to go dark in August 2008. Motion carried unanimously.
Commissioner Quill asked if staff foresees anything coming up. Director Hylton
stated that the City Council is dark for two meetings and does not feel that there is
anything immediate. Commissioner Quill asked when the Top of the Cove Plan
would be going to City Council. Director Hylton stated that if it is going as an
agenda item, she is hoping to take it to the July meeting.
CORRESPONDENCE AND WRITTEN MATERIALS
1. Monthly Department Report for April 2008
Commissioner Long noted that the Library rentals are in the red compared to last
year. Director Hylton stated that facility revenue is down $26,000. Staff
projected this revenue to go down once the Library Multi Purpose Room was no
longer being rented.
Commissioner Brodsky noted that the revenue to date is down $20,000 in 4
months and the Resident Card revenues are down over $10,000. Director Hylton
stated that Resident Cards are issued every 3 years, with some of them being
renewed in the next fiscal year.
Commissioner Brodsky stated he would like to ask the Commission to come up
with some creative suggestions to increase revenues. Director Hylton stated that
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the ability to rent the Library is unlike anything else we have available. City
Council was aware that Phase II of the Library would take away that rental
revenue.
Commissioner Brodsky asked if there is a charge for Civic Center Campus
weddings. Director Hylton stated that there is a charge. Commissioner Brodsky
asked how things are promoted to new residents. Director Hylton noted that the
Marketing Plan indicates how things are promoted.
Commissioner Gassman stated one way to increase revenue is for people to find
out about excursions, classes, etc. from the newspaper, the Gem, and the
Activities Guide. Commissioner Gassman stated that she did not receive the
Activities Guide this time and suggested getting it out earlier. Commissioner Quill
stated that if we send the Activities Guide too early people tend to throw them
away or lose them. The Activities Guide should be sent in a timely manner.
Commissioner Quill asked why there were fewer bridge classes. Director Hylton
stated that there is a new instructor who is trying to build clientele.
Commissioner Sylk asked if residents who have Resident Cards get discounts on
activities and excursions. Director Hylton stated that the Resident Card is designed
just for SilverRock Resort golf. Commissioner Sylk stated that the Resident Card
should be for more than golf to get more people to buy the card.
Chairperson Weber stated that the Resident Card expanded discounts is something
that could be considered in the Commission meeting with City Council.
Commissioner Quill requested that Steve Howlett call the Coachella Valley
Recreation and Park District about the gophers at the Community Park.
Commissioner Quill stated that the art piece in front of Stater Bros. needs to be
cleaned.
2. Calendar of Monthly Events
Commissioner Gassman asked about having fireworks for the 4`" of July. Director
Hylton stated that staff is addressing it in the budget and will be going to City
Council for discussion for next year.
COMMISSIONER ITEMS
1. Reports from Commissioners Regarding Meetings Attended.
Commissioner Quill stated that Steve Howlett did a good job talking about the Fred
Wolff Nature Preserve Master Plan. There was no one there to lead all the people
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on a walk so Commissioner Quill and Commissioner Gassman led them on the Fred
Wolff Nature Preserve.
Commissioner Quill stated that the open air cinema with Surf's Up was awesome.
Commissioner Gassman stated she went to the Temecula Excursion and it was
fantastic. Staff does a fabulous job trying to select a variety of experiences.
OPEN DISCUSSION
Vice -Chairperson Leidner asked if the City has any exposure with Commissioners
taking people on the nature walk. Director Hylton stated that it is within our
existing park site and is not a problem.
Chairperson Weber stated that the Coachella Valley Recreation and Park District is
not holding the Kids Summer Camp at the Community Park because they have a
lack of enrollment. Director Hylton stated that the Boys & Girls is ramping up some
of their summer programs.
Chairperson Weber stated that he appreciates serving on the Commission and feels
the Commission has done some great work.
ADJOURNMENT
It was moved by Commissioner Sylk and seconded by Commissioner Brodsky to
adjourn the Community Services Commission meeting at 7:53 p.m. Motion carried
unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on July 14,
2008 commencing at 5:30 p.m. at the La Quinta Study Session Room, 78-495
Calle Tampico, La Quinta, CA 92253.
Su fitted by:
4Q_
Angela Guereque
Community Services Senior Secretary
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COMMUNITY SERVICES COMMISSION
MEETINGDATE: July 14, 2008
AGENDA CATEGORY:
BUSINESS SESSION: _1_
CONSENT CALENDAR:
STUDY SESSION:
ITEM TITLE: Election of Chairperson PUBLIC HEARING:
RECOMMENDATION:
Elect one member to serve as Chairperson for the Community Services Commission.
BACKGROUND AND OVERVIEW:
A Chairperson for the Commission is selected to preside over the meetings. An open
vote will be taken at the Commission meeting to select a Chairperson.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate. Staff will open and close nominations to the Commission for Chairperson.
The vote will be taken and the Chairperson will be elected.
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote to
break the tie. If a tie vote results at a time when less than all members are present,
the matter shall automatically be continued to the Agenda of the next regular meeting,
unless otherwise ordered by the body.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Elect one member to serve as Chairperson for the Community Services
Commission; or
2. Provide staff with alternate direction.
S:\Community Services\CS Commission\CSC Meetings\2008\07-14-08\Election of Chairpserson.doc 13
Respectfully submitted,
AE LI
Edie Hylton
Community Services Director
Attachment: 1. Municipal Code 2.06.030 Chairperson, Vice -Chairperson -
Selection and terms
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COMMUNITY SERVICES COMMISSION
MEETINGDATE: July 14, 2008
ITEM TITLE: Election of Vice Chairperson
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _2_
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Elect one member to serve as Vice Chairperson for the Community Services
Commission.
BACKGROUND AND OVERVIEW:
The Vice Chair will preside over the meeting when the Chair is unavailable. An open
vote will be taken at the Commission meeting to select a Vice Chairperson.
Voting Procedures:
All actions must be taken on a majority vote or by a majority of the quorum present.
On the passage of every motion, the vote shall be taken by voice or roll call as
appropriate. The Chairperson will open and close nominations for Vice -Chairperson.
The vote will be taken and the Vice -Chairperson will be elected.
Tie Votes:
In the case of a tie vote, an additional motion is made which obtains a majority vote to
break the tie. If a tie vote results at a time when less than all members are present,
the matter shall be continued to the Agenda of the next regular meeting, unless
otherwise ordered by the body.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Commission are:
1. Elect one member to serve as Vice Chairperson for the Community Services
Commission; or
2. Provide staff with alternate direction.
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Respectfully submitted,
IE"
Edie Hylton
Community Services Director
Attachment: 1. Municipal Code 2.06.030 Chairperson, vice -chairperson -
Selection and terms
SACommunity Services\CS Commission\CSC Meetings\2008\07-14-08\Election of Vice Chairperson.doc 16
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COMMUNITY SERVICES COMMISSION
MEETING DATE: July 14, 2008
ITEMTITLE: Consideration to Recommend the Sports
Complex Rehabilitation Plan to be Considered by the
City Council
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIIONS:
Funding for this project is identified in the Capital Improvement Program and will be
completed over a two year period. The funding source for this project is Quimby
funding from the City of La Quinta and Measure K funding from the Desert Sands
Unified School District (DSUSD).
BACKGROUND AND OVERVIEW:
The La Quinta Sports Complex was built in 1988 and is owned by DSUSD. This facility
is currently being maintained by the City as per the November 3, 1987 Joint -Use
Lease, the August 7, 1990 Agreement, and the November 1, 1994 Amendment to the
Maintenance Agreement by and between the City and DSUSD.
City staff has been working with DSUSD and the youth sports associations to improve
the conditions and services for the community at the Sports Complex.
On October 17, 2006, the City Council approved a Request for Proposals (RFP) for the
La Quinta Sports Complex Needs Analysis and Rehabilitation Plan to prepare a needs
analysis, which inventories and evaluates existing conditions, plan specifications, and
estimates (PS&E) necessary to construct the upgrades identified in the needs analysis.
On February 6, 2007, the City Council approved a Professional Services Agreement for
the La Quinta Sports Complex Needs Analysis and Rehabilitation Plan (Project 2006-
17) with Community Works Design Group.
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Community Works Design Group conducted stakeholder meetings with the sports
associations who use the facility, DSUSD, and City staff to identify each groups needs
for the facility. A site inventory was conducted by Community Works Design Group
and a Sports Field Assessment was conducted PRZ Sports Turf Consulting.
The proposed Sports Complex Rehabilitation Plan has been reviewed by DSUSD and
was presented to the La Quinta Sports Youth Association. Because of the funding and
the scope of work, the Rehabilitation Plan has been divided into two phases. The plan
includes the following recommendations:
Phase One
Demolition and clearing;
• Grading and drainage improvements;
• Improvements to the baseball and softball fields including new backstops, field
fencing, and bleachers;
• Site features including drinking fountains, picnic tables, and entry signage;
Improvements to the concrete in the core area to improve drainage;
• Irrigation and turf replacement in the outfields for fields 1, 2, and 3;
• Replacement of bleachers, dugouts, and score areas;
• Replacement of batting cages and pitching areas, and fencing the storage area;
• Addition of picnic shelters and two additional restrooms;
Lighting improvements including entry sign lighting, relocation of the service
panel at entry, and readjusting field light lamp heads.
Phase Two
• Demolition and clearing;
• Grading and drainage improvements;
• Improvements to the baseball and softball fields including small backstops,
infield mix, sideline fencing, and bleachers;
• Updated irrigation system and new turf to improve the outfield conditions for
fields 4, 5, and 6.
This plan will be implemented in collaboration with DSUSD. DSUSD will fund the new
irrigation system and the turf replacements with Measure K funding. The City will use
Quimby Funds to make the improvements that are needed for the recreation and sports
uses. Funding is included in the Capital Improvement Program.
This plan, if approved by the La Quinta City Council and DSUSD Board, will be
implemented in two phases. The first phase will be the improvements to the south
and core area including the concession and restrooms. The second phase will include
the improvements to the north of the core area. The improvements can not be done
during the school year and each phase must be completed over the summer months.
DSUSD will be the project manager.
S:\Community Services\CS Commission\CSC Meetings\2008\07-14-08\SportsComplexrehab.doc 18
ALTERNATIVES:
The alternatives available to the Commission are:
1. Recommend the Sports Complex Rehabilitation Plan to be considered by the
City Council; or
2. Do not recommend Sports Complex Rehabilitation Plan to be considered by the
City Council; or
3. Provide staff with alternate direction.
Respectf Ily submitted,
Edie Hylton
Community Services Director
S:\Community Services\CS Commission\CSC Meetings\2008\07-14-08\SportsComplexrehab.doc 19
CORRESPONDENCE ITEM: 1
�Y� wows
c
N OFT
TO: Community Services Commission
FROM: Steve Howlett, Golf & Parks Manager
DATE: July 14, 2008
RE: Parks and Art Maintenance and Improvements for Fiscal Year 2008/2009
The City of La Quinta currently has twelve park sites. These parks are maintained by a
landscape maintenance contractor under Project No. LMC 2005-09, Park Landscape
Maintenance Services.
Completed Park improvements for Fiscal Year 2007/2008 include:
Centre Pointe Park- Opened January 2008. The three acre park includes a playground,
park benches with shade, turf areas, and a dog park. This project was completed by
the Developer.
Fred Wolff Bear Creek Nature Preserve (FWBCNP). As part of the FWBCNP Master
Plan, berm was removed along Avenida Montezuma to improve the visual access to
the area. A split -rail fence was constructed along the length of the Nature Preserve and
Avenida Montezuma. Signage and dog dispensers were placed at the access points to
the park.
Fritz Burns Park. A slide was replacement at the playground and the pool building was
painted.
La Quinta Park. A shade structure was installed over the playground; the MOMS Club
contributed $3,600 to this project. A landscape retaining wall and DG path was
constructed at the north end of the park for safety and improvements for students
walking through the park to their homes on the north.
Art Maintenance
The "Fish Trap" art piece located at the entrance to the Cove Oasis and Bear Creek
Trail was restored as per the recommendations of the Artist.
S:\Community Services\CS Commission\CSC Meetings\2008\07-14-08\Parks And Art.doc 20
The bronzes pieces were waxed and the bases were painted on the Veterans, Arts,
and Sports Acknowledgement pieces on the Civic Center Campus.
Park improvements and repairs scheduled for Fiscal Year 2008/2009 include:
La Quinta Park
Three light poles will be installed around the playground feature. This will provide
better lighting for the playground and pavilion users in the evening. It will also provide
City banner locations in the heaviest used section of the City's most popular park.
Cost: $3,875
The perimeter fence will be repainted a matching grey color.
Cost: $7,700
A new drinking fountain will be installed by the concession stand. Cost: $3,500
Fritz Burns Park
The two main tennis courts will be resurfaced and new tennis nets and screens will be
installed around all six courts. Staff will also investigate adding a gate to the entry of
the tennis courts which will be locked at 10 pm to protect the courts from vandalism.
Cost: $23,000
Two light poles will be installed at the corner of Avenue 52 and Avenida Bermudas.
The new light poles will replace existing light poles on each side of the Fritz Burns Park
sign and provide City banner locations at the busiest intersection for Cove traffic.
Cost: $1,590
The two shade structures at the swimming pool have been budgeted for replacement
with one large shade structure. Staff will investigate ways to prevent the new shade
structure from getting vandalized. Cost: $20,000
The wood bases of the pavilions throughout the park have deteriorated. Staff will work
to have these repaired. Cost: TBD
Adams Park
The pavilions and concrete areas will receive a fresh coat of paint. Cost: $5,900
The interactive water feature will be replaced with a misting station. The current
water feature leaks continually and the shut off valves are costly and require continual
replacement. With the current desire to be more water efficient, it was determined
that the water feature would be replaced with a new misting station. The surface
around the misting station will also be replaced with a non-skid concrete surface.
Cost: $16,000
SACommunity Services\CS Commission\CSC Meetings\2008\07-14-08\Parks And Art.doc 21
The outdated drinking fountain that is currently in the park will be replaced with a new
drinking fountain that will be similar to the drinking fountains in the other parks.
Cost: $3,500
Civic Center Campus
The compressor for the ozone generator is no longer functioning and will therefore be
replaced. The ozone generator is responsible for supplying ozone to maintain clear
water at the Lake. The compressor is the mechanism that physically pumps the ozone
into the system. Cost: $6,000
Picnic tables made from recycled materials will be installed at the southeast corner of
the library. These will be available to Campus and Library users. Cost: TBD
Fred Wolff Bear Creek Nature Preserve
A trail of decomposed granite is being budgeted for construction along the inside of
the split -rail fence which spans Avenida Montezuma between Calle Ensenada and Calle
Chillon. The trail will serve the visitors of the FWBCNP as well as local residents who
are walking along Avenida Montezuma. Cost: $68,112
Additional trash cans and signs will be purchased and installed around the FWBCNP
using funds from the Recycled Materials Grant. Cost: TBD
Staff will work with the Stewards of the FWBCNP and residents along Avenida
Montezuma to relocate the mail boxes that are currently on the FWBCNP to locations
on the resident's properties. It is anticipated that the mailboxes and posts will be
funded through the Recycled Materials Grant. Cost: TBD
Cove Oasis
Using the recommendations from the Top of the Cove Trail Plan, staff will work to
renovate the existing map sites as well as provide trail signs throughout the property
that belongs to the City. Staff will work with the Coachella Valley Water District
(CVWD) and the Bureau of Land Management for additional signage beyond the City
property. Cost: TBD
Green Projects
The City has partnered with CVWD to develop "Green Projects" throughout the City.
These special projects are designed to not only be more water efficient but also
provide examples to the community of things that can be done that are water efficient,
cost effective, and attractive to the community. The Green Projects budgeted for
Fiscal Year 2008/2009 includes:
1. Replacing the turf between the City Hall south parking lot and the Civic Center
Campus with plants, drip irrigation, and decomposed granite. Cost: $6,400
S:\Community Services\CS Commission\CSC Meetings\2008\07-14-08\Parks And Art.doc 22
2. Replacing the turf between the fence and the sidewalk at Eisenhower Park with
plants, drip irrigation, and decomposed granite. Cost: $1,800
3. Removing 18 inches of turf along the west wall at Saguaro Park.
Cost: $1,300
4. Removing the grass islands between the sidewalk and the street at Adams Park
and replacing with plants and decomposed granite. Cost: $5,000
Sand Volleyball
As requested by City Council, staff is researching locations and cost estimates for
possible future sand volleyball courts. Location to be determined. Cost: $65,000
Sports Complex (Desert Sands Unified School District)
Upon approval by the Desert Sands Unified School District and the City Council,
improvements will be made to the Sports Complex that includes a new irrigation
system, turf, backstops, fencing, hardscapes, and the addition of a new restroom
facility. This project will be funded by both Desert Sands Unified School District and
the City of La Quinta. Cost: $2,369,072
Colonel Paige Middle School (Desert Sands Unified School District)
Upon approval by the Desert Sands Unified School District and the City Council
(including rezoning the property), staff has requested funding in the 2008/2009 CIP for
the lighting of the sports fields at Colonel Paige Middle School. This is to provide
additional field space for teams that are currently congested on the fields at La Quinta
Park. Cost: $324,488
Art in Public Places Maintenance
The Art in Public Places program has 30 art pieces throughout the City. All of the
bronze art pieces are waxed annually. The "Spirit of La Quinta" art piece is waxed
twice a year because of the water element. Staff will work with contractors to have
the mosaics at the Civic Center Campus and Fritz Burns Park sealed. Cost: TBD
&\Community Services\CS Commission\CSC Meetings\2008\07-14-08\Parks And Art.doc 23
CORRESPONDENCE ITEM: 2
0¢� �o yaw
OF F�
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: June 17, 2008
SUBJECT: Community Services Department Report for May 2008
Upcoming events of the Community Services. Department for July 2008:
July 1
*Core Circuit for Everyone
July 1
*Basic Computer
July 1
*Photo Editing 4
July 1
Adobe Elements Basic Course, Senior Center
July 1
Food Art Professionals Part 2, Senior Center
July 2
Adobe Photoshop Professional Version, Senior Center
July 2
Jazzercise Evening, Senior Center
July 2
Morning Fitness, Fitness Center
July 2
Tee Kwon Do, Senior Center
July 2
Zumba, Senior Center
July 3
Adobe Elements Basic Course, Senior Center
July 3
*Patriot's Luncheon
July 3
*Basic Internet
July 3
*Digital Photo
July 5
Summer Golf Tour Woodhaven Country Club
July 8
*Tai Chi Introduction (FREE Class)
July 8
*Word Processing
July 8
*Photo Editing 1
July 8
Beginning Guitar, Senior Center
July 8
Beginning Guitar Part 2, Senior Center
July 9
*Ageless Action Amex (Morning Exercise)
July 9
*Mat Pilates
July 10
*E-Mail
July 10
*Photo Editing 2
July 10
*Social Ballroom Dancing Intermediate/Advanced
July 10
Dance/Play/Pretend, La Quinta High School
July 10
Beginning Ballet, La Quinta High School
July 11
*Sizzlin' Summer Serenade Evening Dance
24
July 11
*On the Ball Training Beginner (FREE Class)
July 11
*On the Ball Training Intermediate
July 11
Movies in the Park, Civic Center Campus
July 12
Summer Golf Tour Cimmaron Golf Resort
July 12
There's a Monument in Your Backyard, La Quinta Museum
July 14
Ballet/Jazz Combo, La Quinta High School
July 14
Teen Beginning Ballet, La Quinta High School
July 14
Computer Intermediate
July 15
*Word Processing Level 2
July 15
*Photo Editing 3
July 16
Microsoft Excel
July 16
Food Art Fruit Art, Senior Center
July 17
*Files & Folders
July 17
*Photo Editing 4
July 19
Summer Golf Tour Desert Willow, Mountain View Course
July 22
Beginning Tennis Evening, Fritz Burns Tennis Courts
July 22
Personal Touch Body Sculpting, Senior Center
July 22
*Basic Computer
July 22
*Photo Editing 1
July 22
*Beginning Tennis
July 23
Intermediate Tennis Evening, Fritz Burns Tennis Courts
July 23
*Intermediate Tennis
July 24
*Mature Driver Training
July 24
*Social Ballroom Dancing Beginners
July 24
*List & Labels
July 24
*Photo Editing 2
July 25
Movies in the Park, Civic Center Campus
July 26
Summer Golf Tour Silverrock Resort
July 28
Food Art Profession Knife Handling, Senior Center
July 29
Food Art Vegetable Apeeling, Senior Center
July 29
*Word Processing
July 29
*Photo Editing 3
July 31
*Photo Editing 4
July 31
*Word Processing Level 2
*Daytime Senior Center class or activity
25
Community Services Program Report for May 2008
2008 2007 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Belly Dancin - BN.
10
6
4
4
3
Belly Dancing - Inter.
1
5
-4
2
4
Adobe PhotDshop
7
0
7
5
0
Microsoft Excel
10
15
-5
1
8
Ballet
11
7
4
5
5
Dance, Play, & Pretend
12
26
-14
5
8
Zumba
16
0
16
9
0
Tae Kvron Do
1
I5
-0
13
10
Totats
681
641
4
44
38
2noa 2007 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Special Events
Catalina Excursion
30
0
30
1
0
Museum Grand Opening
350
0
250
1
0
Athletic Honors Ceremony
45
70
-25
1
1
Totals
425
70
255
3
1
208 MIT 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Adult Sports & Fitness
Open Gym Basketball
187
273
-86
16
20
Fitness Center
532
113
419
27
22
Adult Soccer League
0
160
-160
0
3
Totals
719
546
173
43
45
2nna 2007 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Museum
School Tours
30
0
30
1
0
Totals
30
0
30
1
0
Community Services Totals
1,242
680
462
91
84
No Adult Soccer League during the summer to rehab La Quinta Park.
KI
Community Services Department
Attendance Report for the Month of May 2008
Summary Sheet
Program 2008 2007 Variance Sessions Per Month
2008 2007
Leisure Classes
68
78
-10
44
47
Special Events
425
50
275
3
1
Adult Sports/ Fitness
719
546
173
43
45
Museum
30
0
30
1
0
Senior Center
1044
1147
-103
81
88
Total
2,286
1,821
365
172
181
Museum Services
Visitors - Adults
53
0
53
5
0
Visitors - Youth
6
0
6
5
0
Total
59
0
59
10
0
Senior Services
Senior Center
273
289
-16
11
21
Total
273
289
-18
11
21
Sports User Groups
La Quinta Park Use
AYSO
100
100
0
24
26
LO Sports & Youth
25
50
-25
10
6
So Cal Xtreme
15
0
15
4
0
Llqhtninq Fastpitch
20
0
20
7
0
Sports Complex
LQ Sports & Youth
1000
900
100
21
26
Facility/Park Rentals
Senior Center
Private Pa
1200
500
700
6
4
Church
300
300
0
4
4
Libra
Classroom
200
600
-400
4
12
Civic Center
Private Pa
225
150
75
3
2
Park Rentals
La Quinta Park
100
250
-1501
1
5
Fritz Bums Park
Total
3,185
2,850
33584
85
Total Pr rams
5,8031
4,960
743
277
287
U^hinfpar Hnaim
Museum
44
0
44
Senior Center
1 269
303
34
Total Volunteer Hours
1 269
a
-34
27
Monthly Revenue Report for May 2008
Mnnthly Revenue - Far3lity Rentals 2008 2007 Variance
--- _._-...
Libra
$
$
7,537.50
$
7,537.50
Museum
$
$
-
$
-
Senior Center
$
5,382.50
$
3,385.00
$
1,997.50
Parks
$
400.00
$
1010.00
$
610.00
Sports Fields
$
748.50
$
245.00
$
503.50
Monthly Facility Revenue
$
6,531.00
$
12,177.60
$
5,646.60
Mnnthly Ravanua
Museum - -
$
479.00
$
-
$
479.00
Senior Center
$
3,356.00
$
4,083.50
$
727.50
Community Services
$
5,537.00
$
3,670.00
$
1867.00
La Quinta Resident Cards
$
1,575.00
$
2,160.00
$
585.00
Fitness Cards
$
380.00
$
130.00
$
250.00
Total Revenue
$
11,327.00
$
10,043.50
$
1,283.50
Ravam,a veer to net&
Facility Revenue
$
60,387.00
$
92,894.50
$
32,507.50
Museum
$
479.00
$
-
$
479.00
Senior Center
$
83,263.50
$
82,757.50
$
506.00
CommunityServices
$
61,886.60
$
46,980.00
$
14,906.50
La Quinta Resident Cards
$
23,565.00
$
35,130.00
$
11,565.00
Fitness Cards
$
6,115.00
$
2,775.00
$
3,340.00
Total Revenue to Date
$ 235,696.00
$ 260,537.00
E
24,841.00
m
Senior Center Attendance
Senior Center Program Report for May 2008
Pa c anon
Participation
variance
Meetings-
Meetings
2
Senior Activities
ACBL Bridge
307
376
-69
4
5
Bri e, Du licatelSociafl/Party
251
262
-11
13
12
Welcome Spring Eveni Dance
28
43
-15
1
1
Afternoon Tea Luncheon
30
26
4
1
1
Monthly Birthday Party
38
35
3
1
1
Monthly Luncheon
72
86
-14
1
1
Movie Time
61
47
14
5
5
Tennis Club
55
0
551
8
0
Senior Activity Total
842
875
-33
34
26
Senior Leisure Classes
Arts & Crafts Painted Pots
10
0
10
1
0
Bridge Lessons
15
0
15
2
0
Computer Classes
13
10
3
5
4
Dog Training
5
0
5
2
0
Exercise
23
34
-ill
12
12
Hatha Yoga
15
0
15
4
0
Hooked on Loos
11
5
6
3
2
Quilting
34
48
-14
5
5
Sketch & Draw
5
14
-9
1
3
Ukulele Players
45
22
23
5
4
Watercolor
6
12
-6
2
3
Woodcarvers
20
13
7
5
4
Senior Leisure Classes Total
202
Ise
441
47
37
TOTAL SENIOR PROGRAMS
10"
1033
11
81
63
Senior Services
FIND Food Distribution
175
175
0
4
5
Health Screenings (caroudArtery)
14
4
10
1
1
HICAP
8
2
6
3
1
Legal Consultation
5
5
01
1
1
Notary Services
5
0
51
1
0
Seminars - May 2
6
6
0
2
0
FREE Class (on the Ball core Training)
26
0
26
4
0
Volunteers
34
24
10
n/a
n/a
TOTAL SENIOR SERVICES
273
210
47
11
6
SENIOR CENTER TOTAL
1 1317
1249
58
92
71
Fes]
2008
2007
Variance
Volunteer Hours
Senior Center 269
303
-34
Volunteer Total:
269
303
-34
Revenue
Senior Center Revenue
$3,356.00
$3,960.00
-$604.00
Revenue Total:
$3,356.00
$3,960.00
-$604.00
i
--
Ma
i
Parks Activities Updates
For May 2008
Two ground level slant jets were purchased to replace the water cannons at
the La Quinta Park interactive water feature. The water cannons were
vandalized and inoperable. The new slat jets will limit the possibility for
vandalism. Staff is working to have the new slant jets installed before the
installation of the new rubber surface.
The La Quinta Sports Park Needs Analysis and Rehabilitation plans and cost
estimates have been completed by the contractor and delivered to Desert
Sands Unified School District for their review. Staff met with the La Quinta
Youth Sports Association who supported the plans and estimate and
provided some additional suggestions for lighting. The La Quinta Sports Park
Needs Analysis and Rehabilitation plans and estimates will be presented to
the Community Services Commission on July 14th.
Staff met with the contractor who installed the fence along the Fred Wolff
Bear Creek Nature Preserve. Approximately 12 boards along the 4,800 ft.
long fence continue to fall from their settings. The contractor is working with
the manufacturer of the recycled material to have the sections replaced. Per
the contract, the contractor has a warrantee of one year from the notice of
completion.
A replacement slide for Fritz Burns Park was received this month but
unfortunately, the manufacturer shipped the wrong color. The correct slide is
being shipped and will be installed promptly. The original slide was removed
due to vandalism. Staff secured the slide opening for safety and the
playground remains open for use.
The Sports Acknowledgement Area was cleaned and refinished for the La
Quinta Athletic Honors Ceremony on May 16, 2008.
Recently, Vintage Landscapes (Park Contractor) received their provisional
Water Certification through the California Landscape Contractors
Association. This Certification is designed to recognize landscape contractors
who demonstrate their abilities in water conservation. To receive their full
Certification, Vintage must manage an efficient water budget at three parks
for one year, followed by a full audit by the California Landscape Contractors
Association. The three parks being used for the Certification are Centre
Point, Eisenhower, and Velasco. Vintage will also be coordinating their
certification efforts with CVWD.
31
A valve box that was originally constructed in the trail entering Adams Park
has been relocated. This was done to improve the appearance of the entry
path as well as eliminate a possible trip hazard.
32
a Twit
s
LO -
IxTan e2.
CE'� OF TKF'�
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: July 15, 2008
SUBJECT: Community Services Department Report for June 2008
Upcoming events of the Community Services Department for August 2008:
Aug 1
*Sizzlin' Summer Serenade Evening Dance
Aug 1
Tae Kwon Do, Senior Center
Aug 1
Zumba, Senior Center
Aug 2
Summer Golf Tour Marriott Shadow Ridge
Aug 4
Jazzercise Evening, Senior Center
Aug 4
Morning Fitness, Fitness Center
Aug 5
*Core Circuit for Everyone
Aug 5
Beginning Guitar, Senior Center
Aug 5
Beginning Guitar Part 2, Senior Center
Aug 8
Movies in the Park, Civic Center Campus
Aug 8
*On the Ball Training Beginner (FREE Class)
Aug 9
Summer Golf Tour Terra Lago Golf Resort, North Course
Aug 14
*Social Ballroom Dancing Intermediate/Advanced
Aug 16
Universal City Walk Excursion
Aug 16
Summer Golf Tour Mountain Vista Sun City, Santa Rosa
Aug 21
*Mature Driver Training
Aug 22
Movies in the Park, Civic Center Campus
Aug 23
Summer Golf Tour Desert Willow, Fire Cliff Course
Aug 28
*Boys & Girls "Back to School" Luncheon
Aug 30
Summer Golf Tour Trilogy Golf Course at La Quinta
Aug 30
Summer Golf Tour Awards Banquet, Trilogy Golf Resort
*Daytime Senior Center class or activity
33
Community Services Department
Attendance Report for the Month of June 2008
Summary Sheet
Program 2008 2007 Variance Sessions Per Month
2008 2007
Leisure Classes
80
65
15
73
39
Special Events
711
594
117
7
7
Adult Sports/ Fitness
766
622
144
42
44
Museum
71
0
71
6
0
Senior Center
959
808
151
64
62
Total
2,587
2,089
498
192
152
Museum Services
Visitors - Adults
188
0
188
20
0
Visitors - Youth
67
0
67
20
0
Total
255
0
255
40
0
Senior Services
Senior Center
325
283
110
19
10
Total
325
283
1101
19
10
Sports User Groups
La Quinta Park Use
AYSO
200
250
-50
15
9
LQ Sports & Youth
25
0
25
4
0
So Cal Xtreme
15
0
15
4
0
Lightning Fast itch
20
0
20
6
0
Sports Complex
LQ Sports & Youth
600
500
1001
21
17
Facility/Park Rentals
Senior Center
Private Pa
400
300
100
2
2
Church
300
300
0
41
4
Libra
Classroom
300
550
-250
6
11
Civic Center
Private Pa
0
0
0
0
0
Park Rentals
La Quinta Park
150
450
-300
3
9
Fritz Burns Park
0
0
0
0
0
Total
2,010
2,350
340
65
52
Total Programs
6,1771
4,7221
6231
316
214
VnWn4nnr Hnilm
146
0
146
Nuseum
nior Center
339
325
14
TotaiVolunteer Hours
485
325
160
34
Community Services Program Report for June 2008
2008 2nn7 2008 2007
Participants I
Participants
Variance
Meetings
Meetings
Leisure Classes
Tennis - Beg.
61
0
6
4
0
Tennis - Inter.
1 1
0
1
4
0
Zumba
24
0
24
12
0
Morning Fitness
1
0
1
13
0
Belly Dancing - Beg.
8
3
5
1
4
Computers - Beg.
3
0
3
5
0
Microsoft Excel - Inter.
9
0
9
2
0
Adobe Photoshop Pro
2
3
1
4
4
Guitar -B .
4
12
-8
4
4
Tae Kwon Do
6
11
-5
13
13
Ballet - Beg.
7
3
4
4
2
Dance, Play, & Pretend
4
19
-15
4
4
BalleU Jazz
5
0
5
3
0
Totals
80
51
28
73
31
2008 2nn7 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Special Events
Temecula Excursion
161
0
16
1
0
Open Air Cinema
500
350
150
2
1
Golf Tour, Tah uitz Creek
39
42
3
1
1
Golf Tour, Classic Club
63
0
63
1
0
Golf Tour, Indian S dos
48
36
12
1
1
Golf Tour, San Gorgonio
45
42
3
1
1
Totals
711
470
241
7
4
2008 2007 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Adult Sports & Fitness
open Gym Basketball
231
202
29
17
21
Fitness Center
535
195
340
25
21
Adult Soccer League
0
225
-225
0
2
Totals
766
622
144
42
44
2008 2007 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Museum
Roadrunner Lecture
47
0
47
1
0
Volunteer Orientation
20
0
20
1
0
Research Requests
4
0
4
4
0
Totals
71
0
71
6
0
Communit Services Totals
1,628
1,1431
4851
1281
79
No Adult Soccer League during the summer to rehab La Quinta Park.
35
Monthly Revenue Report for June 2008
M...dhl. Ravanna - 1=arility Rantals 2008 2007 Variance
Libra
$
560.00
$
7,597.50
$
7,037.50
Museum
$
-
$
-
$
-
Senior Center
$
3,387.50
$
2,357.50
$
1,030.00
Parks
$
100.00
$
490.00
$
390.00
Sports Fields
$
336.00
$
330.00
$
6.00
Monthly Facility Revenue
$
4,383.50
$
10,775.00
$
6,391.60
Utl nthly Ravanua
Museum - - --
$
317.30
$
-
$
317.30
Senior Center
$
4,316.50
$
4,721.00
$
404.50
Community Services
$
5,523.00
$
9,155.00
$
3,632.00
La Quinta Resident Cards
$
780.00
$
1,110.00
$
330.00
Fitness Cards
$
760.00
$
580.00
$
180.00
Total Revenue
$
11,696.80
$
15,566.00
$
3,869.20
Ravanua Yanr to nato
Facility Revenue
$
64,770.50
$ 103,669.50
$
38,899.00
Museum
$
796.30
$ -
$
796.30
Senior Center
$
87,580.00
$ 87,478.50
$
101.50
Community Services
$
67,409.50
$ 56,135,00
$
11,274.50
La Quinta Resident Cards
$
24,345.00
$ 36,240.00
$
11,895.00
Fitness Cards
$
6,875.00
$ 3,355.00
$
3,520.00
Total Revenue to Date
$ 251,776.30
$ 286,878.00
$
36,101.70
Class registrations revenue about same as last year, less pre -registration this year
compared to last year for excursions.
36
Senior Center Attendance
Senior Center Program Report for June 2008
varti
PartlEl ation
-Variance
Meetings
eebn s
2008
20 7
2008
2007
Senior Activities
ACBL Bride
198
180
18
4
4
Bridge, DuplicatelSocial/Party
369
320
49
14
13
Sizzlin' Summer Serenade Evening Dance
39
0
39
1
0
Monthly Birthday Party
45
42
3
1
1
Monthly Luncheon Salad Da
97
66
311
1
1
Movie Time
61
45
161
4
4
Senior Activity Total
809
653
156
25
23
Senior Leisure Classes
Arts & Crafts Seashell Photo Frames
8
0
8
1
0
Computer Classes
25
13
12
6
3
Exercise
27
30
-3
13
12
Quilting
19
20
-1
3
3
Sketch & Draw
12
3
91
4
4
Ukulele Players
47
10
371
8
4
Watercolor
12
6
61
4
4
Senior Leisure Classes Total
150
82
681
39
30
TOTAL SENIOR PROGRAMS
959
735
224
64
53
Senior Services
FIND Food Distribution
161
235
-74
4
4
Health Screenings pamerscrening)
6
0
6
1
0
HICAP
16
4
12
4
2
Legal Consultation
8
4
4
1
1
LIHEAP
18
0
18
1
0
Mature Driver Training
11
0
11
1
0
Notary Services
3
2
1
2
1
Seminars - June 3
17
4
13
3
2
FREE Class on the Bail Training; Intro Tai Chi
53
0
53
7
0
Volunteers
32
34
-2
n/a
n/a
TOTAL SENIOR SERVICES
325
283
110
19
10
SENIOR CENTER TOTAL
1284
1018
334
83
63
37
2008
2007 Variance
Volunteer Hours
Senior Center 3391
Volunteer Total: 339
3251 14
3251 14
Revenue
Senior Center Revenue
$4,316.50 $4,721.00 -$404.50,
Revenue Total:
$4,316.50 $4,721.00-$404.501
Jun-081
38
Parks Activities Updates
For June 2008
Wire fencing has been installed at the base of the perimeter fence of the
small dog area at the Fritz Burns dog park. This was done at the request of
residents who were concerned about their little dogs being able to escape
the contained area. The dog park was designed to contain both small and
large dogs but additional material was needed on the small dog side.
The interactive water feature at La Quinta Park is now in operation. The
timer for the water feature is set to allow users to enjoy the facility between
8 AM and 10 PM. Staff from the Buildings and Safety Department worked
with the pool maintenance contractor to clean the system, check for leaks,
and insure everything is running properly.
The surveillance systems at both Fritz Burns Park and La Quinta Park
received some routine maintenance. A few of the cameras were readjusted
for better viewing. The contractor will return to clean the lenses of the
cameras. Because of the location of the cameras, a mechanical lift is
required to reach their locations.
An additional dog bag dispenser was installed at the Civic Center Campus.
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