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2008 07 01 RDARedevelopment Agency agendas are available on the City' web page @ www.la-quinta.org REDEVELOPMENT AGENCY AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Ouinta, California 92253 Regular Meeting TUESDAY, JULY 1, 2008 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. RA 2008-003 CALL TO ORDER Roll Call: Agency Board Members: Adolph, Henderson, Osborne, Sniff, and Chairman Kirk PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the Redevelopment Agency Board may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDTIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTIES IDENTIFIED AS APNs: 773- 370-028 AND -029, SILVERHAWK APARTMENT HOMES. PROPERTY OWNER/NEGOTIATOR: G COMPANIES, JAMES C. GIANULIAS. 001 Redevelopment Agency Agenda 1 July 1, 2008 2. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY IDENTIFIED AS APNs 770-124-001 AND — 008. PROPERTY OWNER/NEGOTIATOR: NISPERO PROPERTIES, MICHAEL C. MEADE. 3. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY IDENTIFIED AS APNs 770-181- 001 AND 770-156-008. PROPERTY OWNER/NEGOTIATOR: NISPERO PROPERTIES, MICHAEL C. MEADE. 4. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF MILES AVENUE AND WASHINGTON STREET. PROPERTY OWNER/NEGOTIATOR: CP DEVELOPMENT LA QUINTA, LLC, RICHARD OLIPHANT; AND ASHWOOD CONSTRUCTION, INC., STEVEN L. FROBERG. 5. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY IDENTIFIED AS: APNs 609- 040-005, 609-040-007, AND 609-040-023 (LOCATED ON THE SOUTHEAST CORNER OF WASHINGTON STREET AND HIDDEN RIVER ROAD). PROPERTY OWNER/NEGOTIATOR: MIKE SOLLENBERGER. RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. a-nn p_M_ PUBLIC COMMENT At this time members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. 002 Redevelopment Agency Agenda 2 July 1, 2008 CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JUNE 17, 2008. 2. APPROVAL OF SPECIAL MEETING MINUTES OF JUNE 19, 2008. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JULY 1, 2008. 2. ACCEPTANCE OF CAPITAL IMPROVEMENT PROJECT NO. 2005-12, VISTA DUNES COURTYARD. 3. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ASSISTANT CITY MANAGER -DEVELOPMENT SERVICES AND TWO MANAGEMENT ANALYSTS TO ATTEND THE ICSC WESTERN DIVISION CONFERENCE IN SAN DIEGO, CALIFORNIA, SEPTEMBER 10-12, 2008. BUSINESS SESSION 1. CONSIDERATION OF A REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING OPERATORS FOR THE POTENTIAL PURCHASE AND OPERATIONS OF SILVERHAWK APARTMENT HOMES. A. MINUTE ORDER ACTION STUDY SESSION - NONE CHAIR AND BOARD MEMBERS' ITEMS - NONE PUBLIC HEARINGS - NONE 003 Redevelopment Agency Agenda 3 July 1, 2008 ADJOURNMENT The next regular meeting of the Redevelopment Agency will be held on July 15, 2008, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of July 1, 2008, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on June 27, 2008. DATED: June 27, 2008 VERONICA J ONTECINO, City Clerk City of La Quinta, California Public Notice Any writings or documents provided to a majority of the Redevelopment Agency regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. 004 Redevelopment Agency Agenda 4 July 1, 2008 COUNCIL/RDA MEETING DATE: July 01, 2008 ITEM TITLE: Demand Register Dated July 01, 2008 RECOMMENDATION: It is recommended the Redevelopment Agency Board: Receive and File the Demand Register Dated July 01, 2008 of which $444,899.52 represents Redevelopment Agency Expenditures AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA 005 a� �dcFM OF COUNCIURDAMEETING DATE: July 1, 2008 ITEM TITLE: Acceptance of Capital Improvement Project No. 2005-12, Vista Dunes Courtyard Homes RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept Capital Improvement Project No. 2005-12, Vista Dunes Courtyard Homes; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize the release of retention funds held by the City 35 days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: None associated with this action. Throughout the course of the project, retention was withheld from each progress payment. To date the City has withheld $2,242,995. BACKGROUND AND OVERVIEW: On August 1, 2006, the City awarded a contract to Davis Reed Inc. in the amount of $21,400,000 for construction of the Vista Dunes Courtyard Homes project. City staff has determined that the project is complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, the Agency must formally accept the project and authorize the City Clerk to file the Notice of Completion. o FINDINGS AND ALTERNATIVES: The alternatives available to the Council include: Accept Capital Improvement Project #2005-12, Vista Dunes Courtyard Homes; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize the release of retention funds held by the Agency, 35 days after the Notice of Completion is recorded; or 2. Do not accept the project as complete; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building and Safety Approved for submiss' n by: Thomas P. Genovese, Executive Director 007 2 T'af 4 4 agwai AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 1, 2008 BUSINESS SESSION: ITEM TITLE: Authorization for Overnight Travel for 2 Assistant City Manager -Development Services and Two CONSENT CALENDAR: Management Analysts to attend the ICSC Western STUDY SESSION: _ Division Conference in San Diego on September 10 - 12, 2008 PUBLIC HEARING: RECOMMENDATION: Authorize overnight travel for the Assistant City Manager -Development Services and two Management Analysts to attend the ICSC Western Division Conference in San Diego, CA on September 10 - 12, 2008 (Attachment 1). FISCAL IMPLICATIONS: The Fiscal Year 2008/2009 Budget has allocated funds for travel, training and meetings for staff. Costs associated with attending the trade show will be funded as follows: 30% from General Fund, Account No. 101-1003-413-51.01; 35% from PA #1, Account No. 405-901-702.51-01; and 35% from PA #2, Account No. 406-9002- 702.51-01. Attendance at this seminar is estimated to be $1,435 per person based upon the following costs: Conference $ 260 Lodging/Parking/Tax $ 800 Meals (3 days x $75) $ 225 Mileage $ 150 Total $1,435 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The International Council of Shopping (ICSC) is the global trade association of the shopping center industry. Its members include shopping center owners, developers, managers, marketing specialists, investors, lenders, retailers, and public officials. 008 ICSC holds an annual "Western Division Conference and Deal Making" trade show and one -day exposition, which had been held in Palm Springs for the past several years. Every year, the City sends several representatives to set-up and work its booth at the exposition as part of its economic development efforts. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize overnight travel for Assistant City Manager -Development Services and two Management Analysts to attend the ICSC Western Division Conference in San Diego, CA on September 10 - 12, 2008 ; or 2. Do not authorize overnight travel for Assistant City Manager -Development Services and two Management Analysts to attend the ICSC Western Division Conference in San Diego, CA on September 10 -12, 2008; or 3. Provide staff with alternative direction. Respectfully submitted, 4CJ61��� Douglas R. vans Assistant ity Manager - Development Services Approved for submission by: �`�Z Thomas P. Genovese, Executive Director Attachment: 1. Conference Program Description 009 ATTACHMENT Conference - Deal Making San Diego 1 , iin',,ary Progi 0�0 test conditions and the scoring process for the examination will be reviewed. If you have any questions about the Test Review, please contact Madison Gross, ICSC Senior Manager, Education, at +1 646 728 3461 or mgross@icsc.org Welcome Reception — "Boyside - Sun, Sea & Sail" 6 00 - 8:00 PM (Note: Badges are required for entry) Make plans to rendezvous on the terrace at the San Diego Convention Center to watch the magnificent sunset and enjoy lively conversation and hors d'oeuvres! THURSDAY, SEPTEMBER 11 "5K on the Bay" fun Run & Walk SAN DIEGO BAY BOARDWALK CONVENTION CENTER, WEST TERRACE 7 00 AM - Check In 7.30 AM - Timed Start Start your day with the Western Division's 1 st Annual 5K event along San Diego's wonderful waterfront! To register for the fun run, please log onto www icsc.org and click on Events & Programs to get a copy of the Sports Event Registration Form. Online registration is available for individuals only. If you wish to register multiple participants please fax or mail your registration form with payment. If you are interested in being a sponsor, or for more information please contact Bill Rose of HFF-Holliday Fenoglio Fowler at +1 858 812 2342 or via e-mail at brose@hfflp.com or please contact Scott Burns of Wilson Commercial Real Estate at +1 310 473 4424 or via e-mail at sburns@wcre.net. Conference Registration 730AM-700PM Continental Breakfast 800-8.30AM Informal Deal Making and Networking lounge 8 00 AM - 6.00 PM Take this opportunity to have a seat in the Sails Pavilion and talk about your deal instead of standing in the hallway. There will be unassigned tables and chairs available on a first -come, first -served basis. Have some coffee and make some deals in a comfortable environment created just for you. NOTE: Badges are required for entry! Retail Design Exhibits toL 800AM-600PM es,In The Retail Design Exhibit will showcase leading edge design concepts for retail destinations. To register, log onto www.icsc org and click on Events & Programs to get a copy of the Retail Design Exhibit Application if you are interested in submitting entries. Welcome and Introduction to the Program 8'00 - 8 15 AM RICK HEARN 2008 Western Division Conference and Deal Making Program Co -Chair Director of Leasing Vestar Development Co. Phoenix, AZ CARIE BOYCE 2008 Western Division Conference and Deal Making Program Co -Chair Senior Vice President of Leasing RP Realty Partners, LLC - Beverly Hills, CA 011 MARY LOU FIALA ICSC Chairman President & COO Regency Centers Jacksonville, FL Re art to Members 11:15- 11:45 AM MICHAELP.KERCHEVAL President & CEO International Council of Shopping Centers 1Z, New York, NY Luncheon Served 12 OO NOON - 1:00 PM (No luncheon service after 1:00 pm; box lunches available on the deal making floor) Keynote Presentation 1 :00 - 2'00 PM TOMMY LASORDA Special Advisor to President Los Angeles Dodgers Los Angeles, CA Deal Making and Trade Exposition 12-00 NOON - 6'00 PM (Note. Badges are required for entry) Please see the Deal Making Booth Request Form for information and reservations One booth per company will be offered on a firsFcome, First -served basis until all booths are taken Sunset Reception on the Bay 5'00 - 7 OO PM 12mi (Note: Badges are required for entry) Meet your Friends and collegues for an early evening reception, recounting the day's activities, viewing a remarkable sunset on the Bayside Terrace of the convention center If you are interested in being a sponsor, Please log onto www.icsc org and click on Events & Programs to gget a copy of the Sponsorship Form, or, contact Vic Montalbo, Epsteen & Associates, at +1 310 451 8171 or via email at vmontalbo@epsteen.com or Chris Wilson, Wilson Commercial Real Estate at +1 310 473 4424 or via e-mail at cwilson@wcre.net FRIDAY, SEPTEMBER 12 Registration 7 OO AM - 3.00 PM Next Generation Breakfast V GENEFAirON 8:00 - 9.00 AM "Surf's Up" With all the talk of liquidity and retail's "Perfect Storm " are you prepared to ride out the wave ..and stay on top? At this Next Generation breakfast, learn how some of our industry's most experienced professionals have weathered challenging business climates in the past and what they are doing today to position themselves, their people and their company for the future This session has been organized by the Next Generation committee. Retail Design Exhibit atell 8:00 AM - 3.00 PM �CSBO _xmart Continental Breakfast Served 800 - 9:00 AM Deal Making and Trade Exposition 8 00 AM - 3.00 PM Box Lunches Served 12.00 NOON - 1'00 PM 012 Conference Adjourns 3 00 PM ce-ityl 4 4 Qa&& COUNCIL/RDA MEETING DATE: July 1, 2008 ITEM TITLE: Consideration of a Request for Proposal for Affordable Housing Operators for the Potential Purchase and Operations of Silverhawk Apartment Homes RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: / CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the distribution of a Request for Proposals for affordable housing operators to lease the real property and acquire the improvements for the Silverhawk Apartment Homes. FISCAL IMPLICATIONS: The cost of this action is printing and mailing expenses, and staff/consultant time. The costs will be funded from the Project No. 1 Low- and Moderate -Income Housing Fund. BACKGROUND: The Agency is negotiating to purchase of the Silverhawk Apartment Homes in order to increase the community's supply of affordable housing. The purpose of this Request for Proposals ("RFP") is to solicit bids from affordable housing operators to own, operate and maintain the facility for a 65 year period assuming the negotiations are finalized and the purchase of the property moves forward. Staff has prepared the attached RFP for Agency Board review and consideration (Attachment 1). If approved, the RFP establishes the following schedule: Issue Request for Proposals Proposal Due Oral Interviews Recommendation to the Agency Board Conclude lease/purchase/operations contract July 3, 2008 August 1, 2008 Week of August 11, 2008 September 16, 2008 November 2008 013 The selection process follows the procedures outlined in the La Quinta Municipal Code for "major projects". The procedures require establishing a selection committee, reviewing the proposals, negotiating a contract, and final contract approval by the Agency. The Executive Director had tentatively determined that he will appoint the following members to the Selection Committee: Doug Evans — Assistant City Manager — Development Services Les Johnson — Planning Director Debbie Powell — Management Analyst Jon McMillen — RSG Frank Spevacek — RSG If the Agency Board wishes to appoint the Selection Committee, it could include one or two Agency Board Members to participate in the selection process. Should the Agency Board opt to appoint the Selection Committee, the Selection Committee meetings shall be subject to the provisions of the Brown Act unless the Board formed a committee consisting only of two Board members. If the Agency Board were to also appoint Agency Staff or RSG representatives to the committee, the committee would not qualify as an ad hoc committee and would therefore be subject to the Brown Act. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve the distribution of a Request for Proposals to affordable housing operators to lease the real property and acquire the improvements for the Silverhawk Apartment Homes; or 2. Approve the distribution of a Request for Proposals to affordable housing operators to lease the real property and acquire the improvements for the Silverhawk Apartment Homes and appoint a Consultant Selection Committee; or 3. Do not approve the distribution of a Request for Proposals to affordable housing operators to lease the real property and acquire the improvements for the Silverhawk Apartment Homes, and appoint a Consultant Selection Committee; or 01 4. Provide staff with alternative direction. Respectfully submitted, Assistant City Manager - Development Services Approved for submission by: Thomas P. Genovese, Executive Director Attachment: 1. Request for Proposal 015 ATTACHMENT LA QUINTA REDEVELOPMENT AGENCY REQUEST FOR PROPOSALS FROM ORGANIZATIONS TO OPERATE THE SILVERHAWK APARTMENT HOMES July 1, 2008 .. The La Quinta Redevelopment Agency RFP for the Purchase/Lease and Operation of Silverhawk Apartment Homes The La Quinta Redevelopment Agency is seeking proposals from qualified organizations to operate the Silverhawk Apartment Homes development. The Agency is negotiating to purchase this property and development from the current owner. If the property is acquired by the Agency, the Agency intends to lease the underlying real property through a long term ground lease, and to simultaneously sell or otherwise transfer the physical improvements comprising the Silverhawk Apartment Homes. The property acquisition financing will determine the transfer structure. The Agency's objective is to secure 70 very low income and 69 low income affordable covenants for 65 years, and to retain the existing 75 moderate income affordable housing covenants that were established on June 4, 2003, for the remainder of the current 55-year term, which will terminate on June 4, 2058. PROJECT DESCRIPTION Silverhawk Apartment Homes is centrally located at 50-660 Eisenhower Drive in the City of La Quinta, California. Situated on 12 acres, the apartment community is comprised of 214 one, two and three bedroom dwellings and approximately 9,500 square feet of retail space. Other amenities include: • Golf Course Views • Mountain Views • Gated Facility w/ 24 Hour Video Surveillance • Spacious Floor Plans • Sparkling Pool with BBQ area • Resort Style Spa • Washer and Dryer Available in each Home • Enclosed Garages • Built-in Appliances • High -Speed Internet Access • Close to Shopping and Transportation The 214 dwellings are comprised of 2 studios, 46 one bedroom units and 166 two bedroom units; many two bedroom units have dens. The Agency currently has secured 75 moderate income affordability covenants. In an effort to secure additional affordable dwellings, the Agency is negotiating to purchase this complex. Since this transaction does not entail new development or substantial rehabilitation, the Agency must designate the remaining 139 units as dwellings affordable to very low and low income households. Many of the apartment homes are not currently occupied by very low and low income households. The Agency plans to rely upon attrition to the extent permitted by law to place very low and low income households into the units over a 10 year period. As existing residents move, the vacated apartments will then be rented to very low or low income households. The Agency is also exploring the feasibility of converting some or all of the commercial space to additional affordable dwellings. This space may accommodate up to 14 units; these units would be designated for moderate income households. 017 2 The La Quinta Redevelopment Agency RFP for the Purchase/Lease and Operation of Silverhawk Apartment Homes THE LA QUINTA REDEVELOPMENT AGENCY Established in 1983, the La Quinta Redevelopment ' Agency has two Redevelopment Project Areas that encompass approximately 80 percent of the land area in the City of La Quinta. The Agency actively implements redevelopment, economic development, and infrastructure projects and programs. The Agency is also a leader in designing and implementing affordable housing development. At least 15 percent of all new or substantially rehabilitated housing in the Agency's two Redevelopment Project Areas must be affordable to very low, low and moderate income households. Of these, at least 40 percent must be affordable to very low income households. In applying these requirements, the Agency must secure 1,994 affordable dwellings; 798 must be affordable to very low income households. By 2010, the Agency will have secured 1,589 affordable (covenant restricted) dwellings; 45 percent or 710 dwellings will be affordable to very low income households. In securing these additional 139 very low and low income units, the Agency will be further increasing the community's supply of affordable housing. REQUESTED SERVICES Phase One: Land Lease The Agency desires to enter into an agreement that would provide for (i) a 65 year ground lease of the underlying property; and (ii) the sale or transfer of the physical improvements comprising the Silverhawk Apartment Homes. The sale or financing structure will be determined by the permanent financing. If the Agency ground leases the property for 65 years, ownership of the physical improvements would automatically be transferred to the City of La Quinta at the end of the 65 year lease term. In order to establish a value for this complex and identify potential acquisition financing structures, the Agency requests that the proposals include the following: Acquisition Estimate: Identify how your organization would value this property. While the Agency is not distributing the current income and expenses statement, the Agency anticipates that your organization's experience operating affordable communities can be applied to this unit mix and complex to generate an income and expense model. The Agency anticipates that this development will generate sufficient cash flow to support both a mortgage secured by unit rents, and net operating income. The net operating income may have a capitalized value, or may be distributed to both the Agency and operating entity. Financing Options: Identify the financing your organization can secure to lease or acquire the improvement on this property. The Agency's financing team is exploring mortgage, tax allocation and other financing vehicles. The Agency requests that your organization identify financing options; this may include mortgage resources, grants, state or federal loans, and other equity sources. rQ 018 The La Quinta Redevelopment Agency RFP for the Purchase/Lease and Operation of Silverhawk Apartment Homes Phase Two: Resident Selection and Site Management Qualifying Residents: Please identify the methodology used to qualify residents. At a minimum, the Agency shall require the following: ➢ Credit Verification ➢ Criminal History Verification ➢ Social Security Number Verification ➢ Employment Verification ➢ Annual Income Verification (yearly income may not exceed Department of Housing and Community Development income limits for very low, low, and moderate income housing in Riverside County) ➢ Vehicle Registration and Insurance Verification Identify additional measures or procedures your organization uses. In an effort to keep the neighborhood safe, a Crime Free Lease Addendum will be executed by each tenant. In addition, the selected organization will be required to participate in the Crime Free Multi -Housing Program through the City's Police Department. The Crime Free Multi -Housing Program is a five phase program that requires management training and site inspection prior to certification. The Riverside County Sheriffs Department recommends the use of the Lease Addendum and Program to decrease illegal and criminal activities in multi -family housing neighborhoods. Management Plan: Outline a proposed management plan describing how Silverhawk Apartment Homes will be operated and managed. Your plan should contain a comprehensive and detailed description of the policies and procedures your organization will follow while managing the property, including staff qualifications. The plan should describe the organization's management staffing policies (e.g. what staff is onsite, how they are supervised). Describe policies and procedures for various management tasks including resident selection and screening, resident orientation, resident household size and income certification and re -certification, rent collection and delinquencies, rent increases, tenant evictions, resident complaints, operating revenues and routine maintenance, emergencies, security and tenant relations. • Tenant Inquiry List: Identify how the organization intends to keep a tenant inquiry list of those interested in moving into the project prior to completion. Please include who shall be the main contact and their contact information. Maintenance Plan: Describe how the organization intends to maintain the property. The plan should include, but not be limited to, a schedule of maintenance for various activities such as landscaping, building safeguarding, pool maintenance, common's room cleaning, alternative energy systems, etc. Describe maintenance staffing policies (e.g. what staff is on site, how they will be supervised, what repairs will be handled by staff and what will be contracted out). 4 019 /,97-/ The La Quinta Redevelopment Agency RFP for the Purchase/Lease and Operation of Silverhawk Apartment Homes PROPOSAL FORMAT Organizations are encouraged to keep their proposals brief and relevant to the specific work required. Proposals (work proposal and acquisition proposal) are to be submitted in separate envelopes, clearly marked with the organization's name, address and phone number. Proposals shall include the following items: 1. Work Proposal (envelope 1) — submit six copies A. Cover Letter (1) The name, address and phone number of the organization's contact person; identify the capacity this person has to negotiate a contract for this project. (2) Any qualifying statements or comments regarding the organization's proposal, the information provided in the RFP or the proposed contract. B. Statement of Qualifications (1) Organization's experience with similar work, including names and current phone numbers of reference for listed projects. (2) A listing of proposed project personnel, including personal experience and resumes. (3) A summary of six of the organization's recent projects of similar size and scope, emphasizing recent projects in which the organization provided similar services. (4) A list of the organization's experience providing public agencies with apartment homes management services over the past three years. A brief description of the project and references. C. Project Understanding and Approach A description of the organization's project understanding and how the organization will approach this project. D. Scope of Work Program A description of the tasks and sub -tasks that will be provided. 2. Acquisition/Lease Proposal (envelope 2) The organization must submit a detailed acquisition proposal for the lease of the property and the acquisition of the improvements comprising the Silverhawk Apartment Homes. ��� 5 020 ., The La Quints Redevelopment Agency RFP for the Purchase/Lease and Operation of Silverhawk Apartment Homes Please submit the proposal package to Douglas R. Evans, Assistant City Manager — Development Services of the La Quinta Redevelopment Agency by 4:00 PM on August 1, 2008. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Douglas R. Evans, Assistant City Manager — Development Services La Quinta Redevelopment Agency 78-495 Calle Tampico La Quinta, CA 92253 Questions regarding this RFP or this project should be directed to Frank J. Spevacek, the Agency's Housing Consultant, at 760.765.3070, extension 109 or fspevacek@webrsg.com. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants based upon the materials submitted within the Work and Acquisition Proposals. The Committee may choose to interview one or more of the closely ranked organizations. Acquisition proposals will then be opened only after the ranking process is complete. If the Agency is successful in negotiating, approving and executing a purchase and sale agreement for the property with its current owner, interviews for the most qualified organizations will be scheduled during the week of August 11, 2008. A contract is expected to be awarded in November, 2008 if the Agency's acquisition of the property is completed. Agency Rights and Options This solicitation does not commit the Agency to move forward with the acquisition of the property or to award a contract, to pay any cost incurred with preparation of the proposal, or to procure or contract for services or supplies. The Agency reserves the right to accept or reject any or all submittals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this process in its sole and absolute discretion. Subsequent to negotiations, prospective consultants may be required to submit revisions to their proposals. All person or entities responding to the RFP should note that any contract pursuant to this solicitation is dependent upon the recommendation of the Agency staff and the approval of the Agency Board and City Council after all legally required steps are taken. The Agency reserves the right to postpone selection for its own convenience, to withdraw this Request for Proposals at any time, and to reject any and all submittals without indicating any reason for such rejection. As a function of the Request for Proposals process, the Agency reserves the right to remedy any technical errors in the response to the Request for Proposals and modify the published scope of services. The Agency reserves the right to request that specific personnel with specific expertise be added to the team, if the Agency determines that specific expertise is lacking in the project team. Proposals and other information will not be returned. �� 6 The La Quinta Redevelopment Agency RFP for the Purchase/Lease and Operation of Silverhawk Apartment Homes The Agency reserves the right to abandon the Request for Proposals process and/or change its procurement process for the contract at any time, in the Agency's sole and absolute discretion. The Agency will not be liable to any person, firm or entity for any costs or damage arising out of its response to the Request for Proposals. 021 ( ,1 -- 7