2008 08 05 CCCity Council agendas are
available on the City's web page
@ www.la-quinta.org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quints, California 92253
Regular Meeting
TUESDAY, AUGUST 5, 2008
3:00 P.M. Closed Session / 4:00 P.M. Open Session
Beginning Resolution No. 2008-051
Ordinance No. 459
CALL TO ORDER
Roll Call:
Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CLOSED SESSION
NOTE: Time permitting the City Council may conduct Closed Session discussions during
the dinner recess. In addition, persons identified as negotiating parties are not invited into
the Closed Session meeting when acquisition of real property is considered.
1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R.
EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF MILES AVENUE AND WASHINGTON STREET. PROPERTY
OWNER/NEGOTIATOR: CP DEVELOPMENT LA QUINTA, LLC, RICHARD
OLIPHANT.
001
City Council Agenda 1 August 5, 2008
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
CSIIIJ A LT l
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. PRESENTATION OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN
FINANCIAL REPORTING FOR FISCAL YEAR JUNE 30, 2007.
WRITTEN COMMUNICATIONS — NONE
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF JULY 15, 2008.
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTER DATED AUGUST 5, 2008.
2. AUTHORIZTION FOR OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR
AND TWO MEMBERS OF THE INVESTMENT ADVISORY BOARD TO
ATTEND THE 2008 LOCAL AGENCY INVESTMENT FUND (LAIF)
CONFERENCE IN SACRAMENT, CALIFORNIA, OCTOBER 22-23, 2008.
City Council Agenda 2 August 5, 2008
3. APPROVAL OF SECOND READING OF ORDINANCE NO. 458 AMENDING
TITLE 11, SECTION 11.96.020 OF THE LA QUINTA CHARTER AND
MUNICIPAL CODE REGARDING USE OF SKATEBOARDING PARK AREAS.
4. ACCEPTANCE OF JEFFERSON STREET CORRIDOR BEAUTIFICATION
PROJECT NO. 2005-03, AND APPROVAL OF CONTRACT CHANGE ORDER
NO. 1.
5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PUBLIC WORKS
DIRECTOR/CITY ENGINEER TO ATTEND THE FOUR -DAY AMERICAN PUBLIC
WORKS ASSOCIATION INTERNATIONAL PUBLIC WORKS CONGRESS &
EXPOSITION IN NEW ORLEANS, LOUISIANA, AUGUST 17-20, 2008.
6. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE EMERGENCY
SERVICES COORDINATOR TO ATTEND THE MITIGATION TRAINING
COURSE SPONSORED BY THE CALIFORNIA SPECIALIZED TRAINING
INSTITUTE IN SAN LUIS OBISPO, CALIFORNIA, SEPTEMBER 17-19, 2008.
7. APPROVAL OF A CITY POLICY FOR THE ARTWORK DONATION PROGRAM.
8. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT (PSA) FOR
DESIGN OF FIRE STATION NO. 32, PROJECT NO. 2008-03, AND PHASE I
OF THE MAINTENANCE YARD, PROJECT NO. 2007-08.
9. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT (PSA) WITH TRI-STATE LAND SURVEYORS & CIVIL
ENGINEERING, INC., FOR CONSTRUCTION SURVEYING SERVICES.
10. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH PSOMAS FOR CONSTRUCTION INSPECTION SERVICES.
11. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH LANDMARK GEO-ENGINEERS & GEOLOGISTS FOR
MATERIALS TESTING SERVICES.
12. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE
(PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE EISENHOWER
DRIVE REHABILITATION IMPROVEMENTS, PROJECT NO. 2007-18A.
13. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION
OF THE OFFSITE AND ONSITE IMPROVEMENTS FOR TRACT MAP 31681-3,
ANDALUSIA, CORAL OPTION I, LLC.
City Council Agenda 3 August 5, 2008 003
14. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION
OF THE OFFSITE AND ONSITE IMPROVEMENTS FOR TRACT MAP 31627,
THE RESIDENCE CLUB AT PGA WEST, NADADOR, LLC.
15. APPROVAL OF A REIMBURSEMENT AGREEMENT, PLANS, SPECIFICA-
TIONS, AND ENGINEER'S ESTIMATE (PS&E), AND AUTHORIZATION TO
ADVERTISE FOR BID THE FRED WARING DRIVE STREET IMPROVEMENTS,
INCLUDING THE TRAFFIC SIGNAL AT PALM ROYALE, PROJECT NO.
2007-06.
16. APPROVAL OF A REIMBURSEMENT AGREEMENT BETWEEN COSTCO
WHOLESALE CORPORATION AND THE CITY OF LA QUINTA FOR THE
CONSTRUCTION OF STREET IMPROVEMENTS AT THE INTERSECTION OF
HIGHWAY 111 AND DEPOT DRIVE.
17. APPROVAL OF A GRANT APPLICATION FROM THE NATIONAL HIGHWAY
TRAFFIC SAFETY ADMINISTRATION (NHTSA) FOR "CLICK IT OR TICKET"
(CIOT) MOBILIZATION BY THE LA QUINTA POLICE DEPARTMENT.
18. APPROVAL OF A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY
FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FUNDS FOR PUBLIC FACILITY IMPROVEMENTS ALONG CALLE TAMPICO
AND AVENIDA BERMUDAS, AND PUBLIC SERVICE FUNDS FOR THE BOYS
& GIRLS CLUB -LA QUINTA UNIT.
BUSINESS SESSION
1. CONSIDERATION OF A RESOLUTION OPPOSING STATE BUDGET
DECISIONS THAT WOULD "BORROW" LOCAL GOVERNMENT,
REDEVELOPMENT, AND TRANSPORTATION FUNDS.
A. RESOLUTION ACTION
2. CONSIDERATION OF 1 ST QUARTER COMMUNITY SERVICES GRANTS AND
FUNDING REQUESTS.
A. MINUTE ORDER ACTION
004
City Council Agenda 4 August 5, 2008
3. CONSIDERATION OF INVESTMENT ADVISORY BOARD FISCAL YEAR
2008/2009 WORK PLAN.
A. MINUTE ORDER ACTION
STUDY SESSION - NONE
REPORTS AND INFORMATIONAL ITEMS
1. ANIMAL CAMPUS COMMISSION (HENDERSON)
2. BOB HOPE CHRYSLER CLASSIC AD -HOC COMMITTEE
3. CITY COUNCIL AD HOC COMMITTEE REPORTS
4. CVAG COMMITTEE REPORTS
5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE
COMMITTEE (SNIFF)
6. C.V. CONSERVATION COMMISSION (SNIFF)
7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (TERRY HENDERSON)
8. C.V. MOUNTAINS CONSERVANCY (KIRK)
9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH)
10. FRIENDS OF DESERT MOUNTAINS (KIRK)
11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE)
12. LEAGUE OF CALIFORNIA CITIES (HENDERSON)
13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS
AUTHORITY (HENDERSON)
14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA)
15. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD
(HENDERSON)
16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON)
17. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY
COMMITTEE (HENDERSON)
18. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH)
19. COMMUNITY SERVICES COMMISSION MINUTES OF JUNE 9, 2008
20. INVESTMENT ADVISORY BOARD MINUTES OF JUNE 13, 2008
DEPARTMENT REPORTS
1. CITY MANAGER
A. RESPONSE(S) TO PUBLIC COMMENTS
B. REPORT REGARDING AB 811 (LEVINE) CONTRACTUAL
ASSESSMENTS: ENERGY EFFICIENCY IMPROVEMENTS
C. IMPERIAL IRRIGATION DISTRICT ENERGY CONSUMER'S ADVISORY
COMMITTEE UPDATE
City Council Agenda 5 August 5, 2008
005
2. CITY ATTORNEY
A. REPORT REGARDING SILICON VALLEY TAXPAYER'S ASSOCIATION,
INC. V. SANTA CLARA COUNTY OPEN SPACE AUTHORITY
3. CITY CLERK
A. REPORT REGARDING MEETING SCHEDULE FOR JOINT CITY
COUNCIUCOMMISSION MEETINGS.
4. BUILDING & SAFETY DEPARTMENT REPORT — NONE
5. COMMUNITY SERVICES DEPARTMENT REPORT — NONE
6. FINANCE DEPARTMENT REPORT — NONE
7. PLANNING DEPARTMENT REPORT — NONE
8. PUBLIC WORKS DEPARTMENT REPORT — NONE
9. POLICE DEPARTMENT REPORT — NONE
10. FIRE DEPARTMENT QUARTERLY REPORT — NONE
MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS TO 7:00 P.M.
7:00 P.M.
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
PRESENTATIONS — NONE
PUBLIC HEARINGS
For all Public Hearings on the agenda, a completed "request to speak" form must be filed
with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or appear
in support or opposition to the approval of a project. If you challenge a project in court,
you may be limited to raising only those issues you or someone else raised at the public
hearing or in written correspondence delivered to the City Clerk at, or prior to the public
hearing.
006
City Council Agenda 6 August 5, 2008
1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION
APPROVING THE PLACEMENT OF PUBLIC NUISANCE ABATEMENT
ASSESSMENTS ON THE 2008/2009 PROPERTY TAX ROLL.
A. RESOLUTION ACTION
ADJOURNMENT
The next regular meeting of the City Council will be held on September 16, 2008,
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the La Quinta City Council meeting of August 5, 2008,
was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico
and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111,
on August 1, 2008.
DATED:/August 1, 2008
VERONICA,4,eMONTECINO, City Clerk
City of I-qeZuinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the City Council during a City Council meeting,
please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to
the City Clerk for distribution. It is requested that this take place prior to the beginning of
the meeting.
Any writings or documents provided to a majority of the City Council regarding any item
on this agenda will be made available for public inspection at the City Clerk counter at City
Hall located at 78-495 Calls Tampico, La Quinta, California, 92253, during normal
business hours.
City Council Agenda 7 August 5, 2008 007
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Demand Register Dated
August 5, 2008
RECOMMENDATION:
Approve Demand Register Dated August 5, 2008
BACKGROUND:
Prepaid Warrants:
78896 - 78919)
78920 - 78934)
78935 - 789601
Voids}
Wire Transfers}
P/R 35402 - 35423)
P/R Tax Transfers}
Payable Warrants:
78961 - 79140)
FISCAL IMPLICATIONS:
Demand of Cash - City
Demand of Cash -RDA
,k4 —4."-
ohn M. Falconer, Finance Director
508,803.48
3,453,659.81
44, 043.10
(378.00)
547, 395.09
443,541.01
124,678.45
4,283,979.76
$9,405,722.70
$8,523,975.89
$881,746.81
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR /
STUDY SESSION
PUBLIC HEARING
008
CITY OF LA QUINTA
BANK TRANSACTIONS 07/09/08 - 07/29/08
07/10/08 WIRE TRANSFER - LANDMARK
$126,364.59
07/10/08 WIRE TRANSFER - WATERCOLORS
$74,000.00
07/11/08 WIRE TRANSFER - ICMA
$11,21429
07/11/08 WIRE TRANSFER - PERS
$58,761 65
07/15/08 WIRE TRANSFER - WATERCOLORS
$103,000.00
07/25/08 WIRE TRANSFER - PERS
$59,777 02
07/25/08 WIRE TRANSFER - ICMA
$11,277.54
07/28/08 WIRE TRANSFER - WATERCOLORS
$103,000.00
TOTAL WIRE TRANSFER OUT
$547,395.09
009
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 1
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA OUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
78834*
4379
MARTINS, BOB
001675
07/08/2008
101-5000-322.20-00
3.00-
3.00- *
VOIDED
78961
2
ACE HARDWARE
001884
07/29/2008
101-7003-431.56-52
1,475.11
1,475.11 *
1,475.11
78962
15
ADT SECURITY SERVICES
001884
07/29/2008
101-3006-451.41-30
73.34
000021
07/29/2008
101-5055-422.41-30
42.40
002014
07/29/2008
101-5008-419.41-30
138.00
000088
07/29/2008
101-3005-451.41-35
55.71
002050
07/29/2008
401-1725-551.45-01
6,108.57
002051
07/29/2008
401-1725-551.45-01
7,902.76
002052
07/29/2008
401-1725-551.45-01
2,620.26
16,941.04 ■
16,941.04
78963
2994
ADVANCED, INC.
001884
07/29/2008
101-3005-451.42-15
225.00
001884
07/29/2008
101-3005-451.42-15
180.00
001884
07/29/2008
101-3005-451.42-15
45.00
001884
07/29/2008
101-3001-451.42-15
185.00
001884
07/29/2008
101-3005-451.42-15
90.00
001884
07/29/2008
101-3005-451.42-15
225.00
001884
07/29/2008
101-3001-451.42-15
370.00
001884
07/29/2008
101-3001-451.42-15
555.00
000034
07/29/2008
101-5008-419.42-15
190.00
000034
07/29/2008
101-5008-419.42-15
4,442.05
000034
07/29/2008
101-5054-421.42-15
445.63
000034
07/29/2008
101-7003-431.42-15
488.93
000034
07/29/2008
101-3002-451.42-15
11301.51
000034
07/29/2008
101-3005-451.42-15
1,720.60
000034
07/29/2008
101-3004-451.42-15
2,003.13
000034
07/29/2008
101-3006-451.42-15
1,383.60
13,850.45 *
13,850.45
78964
4427
AGOOT, DORA
000034
07/29/2008
101-0000-228.30-00
400.00
400.00 *
400.00
78965
3166
ALL AMERICAN BOOT MFG., I
001885
07/29/2008
101-5054-421.51-20
297.69
297.69 *
297.69
78966
1257
ALTEC
001886
07/29/2008
101-4001-415.53-01
188.08
000088
07/29/2008
101-4001-415.53-01
148.83
336.91 *
336.91
78967
3787
ALTEVERS ASSOCIATES ARCHI
002064
07/29/2008
401-1774-551.35-07
99,890.00
002064
07/29/2008
401-1774-551.35-07
26,532.50
126,422.50 *
126,422.50
.78968
296
AMERICAN FORENSIC NURSES
001887
07/29/2008
101-5054-421.36-31
227.50
•
227.50 *
227.50
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 2
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
----------------------------------------------------------
NO
NAME
NO
NO
-------------------------------------------------------------------------
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
78969
569
AMERICAN PLANNING ASSOCIA
000034
07/29/2008
101-6001-463.53-03
275.00
275.00
*
275.00
78970
297
AMERICAN PUBLIC WORKS ASS
000022
07/29/2008
101-7001-431.53-03
825.00
000123
07/29/2008
101-7003-431.34-04
550.00
1,375.00
■
1,375.00
78971
16
AMERIPRIDE UNIFORM SERVIC
002014
07/29/2608
101-3002-451.42-15
126.89
002014
07/29/2008
101-3002-451.42-15
126.89
253.78
*
253.78
78972
4442
APWA SOUTHERN CALIFORNIA
000088
07/29/2008
101-7006-431.51-01
100.00
000088
07/29/2008
101-7002-431.51-01
100.00
200.00
200.00
78973
18
BANG INC, DAVE
001888
07/29/2008
101-3005-451.56-37
944.61
002038
07/29/2008
101-3005-451.56-37
944.61
1,889.22
■
1,889.22
78974
3726
BANK OF NEW YORK MELLON
002053
07/29/2008
101-4001-415.31-13
3,742.41
3,742.41
*
3,742.41
78975
4312
BARAJAS, CHRISTINA
000023
07/29/2008
218-0000-421.30-15
180.00
180.00
x
180.00
78976
71
BEAUMONT MOTORCYCLES
001889
07/29/2008
501-0000-511.43-50
22.30
22.30
>
22.30
78977
1499
BEST SIGNS INC
000034
07/29/2008
101-3003-451.56-02
292.11
000088
07/29/2008
401-1777-551.35-07
4,500.00
4,792.11
x
4,792.11
78978
4422
BURCKIN, LAURIE
000054
07/29/2008
101-3002-451.53-43
84.00
84.00
■
84.00
78979
19
CADET UNIFORM SERVICE
000024
07/29/2008
101-7003-431.44-07
80.25
000024
07/29/2008
101-7004-431.44-07
22.00
000034
07/29/2008
101-7003-431.44-07
100.00
000034
07/29/2008
101-7004-431.44-07
21.50
000048
07/29/2008
101-7003-431.44-07
88.00
000048
07/29/2008
101-7004-431.44-07
20.00
331.75
*
331.75
78980
303
CALIF PARK 8 RECREATION S
000024
07/29/2008
101-3002-451.53-03
320.00
320.00
■
320.00
78981
4143
CALIFORNIA PORTLAND CEMEN
001884
07/29/2008
101-7003-431.56-52
303.30
303.30
*
303.30
78982
1013
CALIFORNIA REDEVELOPMENT
000123
07/29/2008
405-9001-702.53-03
10,404.00
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 3
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA OUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO -
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
78982
1013
CALIFORNIA REDEVELOPMENT
000123
07/29/2008
406-9002-702.53-03
10,404.00
000123
07/29/2008
245-9001-703.53-03
2,601.00
000123
07/29/2008
246-9002-703.53-03
2,601.00
26,010.00
■
26,010.00
78983
106
CANON
000050
07/29/2008
101-4002-415.43-19
3,137.37
3,137.37
*
3,137.37
78984
3417
CAPRCBM
000119
07/29/2008
101-3001-451.53-03
175.00
175.00
*
175.00
78985
21
CAROUEST
000024
07/29/2008
501-0000-511.43-40
414.37
000034
07/29/2008
101-7003-431.56-52
16.68
451.05
*
431.05
78986
4420
CASDEN, HENRY
002014
07/29/2008
101-3000-342.70-00
30.00
30.00
*
30.00
78987
947
CASSEL, LLORA
000034
07/29/2008
101-3003-451.33-43
140.00
000034
07/29/2008
101-3003-451.33-43
168.00
308.00
*
308.00
78988
22
CDW GOVERNMENT INC
001884
07/29/2008
101-3002-451.56-25
455.63
001884
07/29/2008
502-0000-512.56-22
2,639.34
001884
07/29/2008
502-0000-512.71-01
1,352.04
001890
07/29/2008
101-7006-431.54-01
1,179.82
001891
07/29/2008
502-0000-512.56-22
107.20
002014
07/29/2008
101-7005-431.71-01
169.60
000085
07/29/2008
502-0000-512.56-22
85.30
000120
07/29/2008
101-3001-451.56-01
576.11
000121
07/29/2008
502-0000-512.56-22
65.26
6,610.30
■
61610.30
78989
2298
CENTRAL SECURITY SERVICES
002054
07/29/2008
101-3004-451.41-30
15.00
15.00
■
15.00
78990
355
CLEAN STREET
001892
07/29/2008
101-7003-431.44-10
10,083.30
000123
07/29/2008
501-0000-511.43-46
2,250.70
12,334.00
>
12,334.00
78991
3044
COMMAND ONE SECURITY
000024
07/29/2008
218-0000-421.30-30
66.00
66.00
*
66.00
78992
631
COMPUTER PROTECTION TECHN
000122
07/29/2008
101-5008-419.43-25
2,100.00
000122
07/29/2008
101-3003-451.54-01
500.00
2,600.00
■
2,600.00
78993
206
COMPUTER U
000035
07/29/2008
101-3002-451.33-43
315.00
315.00
*
315.00
Q
w
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 4
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR
VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
78994
3802
CONSOLIDATD ELECTRICAL DI
001893
07/29/2008
101-3004-451.43-01
63.46
001986
07/29/2008
401-1725-551.45-01
26.93-
36.53
36.53
78995
4417
CP DEV LQ, LLC MOA ACCOUN
000024
07/29/2008
101-1000-321.00-00
622.00
622.00 ■
622.00
78996
3145
CROWSON MANAGEMENT SERVIC
002062
07/29/2008
101-7001-431.32-07
70.00
70.00
70.00
78997
512
CVAG
000024
07/29/2008
101-1001-411.53-03
45,422.00
000024
07/29/2008
401-1644-551.80-04
50,000.00
002038
07/29/2008
401-1710-551.45-01
188,926.71
002038
07/29/2008
401-0000-337.10-00
141,695.03-
142,653.68 ■
142,653.68
78998
2173
CVS LIVE SCAN
001894
07/29/2008
101-1004-413.32-10
330.00
330.00 *
330.00
78999
3033
DATA TICKET, INC.
002014
07/29/2008
101-5004-424.31-19
11890.50
1,890.50 ■
1,890.50
79000
2862
DAVIS REED CONSTRUCTION,
000024
07/29/2008
401-1737-551.45-01
2,307,973.00
2,307,973.00 *
2,307,973.00
79001
4208
DDL TRAFFIC INC.
000036
07/29/2008
101-7005-431.32-07
12,202.69
000088
07/29/2008
101-7005-431.32-07
11800.00
000088
07/29/2008
101-7005-431.71-01
150.00
000088
07/29/2008
101-7005-431.56-02
188.56
000123
07/29/2008
101-7005-431.56-02
486.50
14,827.75 *
14,827.75
79002
112
DEPARTMENT OF JUSTICE
001895
07/29/2008
101-5054-421.36-31
105.00
105.00 ■
105.00
79003
26
DESERT ELECTRIC SUPPLY
001896
07/29/2008
101-7004-431.56-52
665.93
001897
07/29/2008
101-7004-431.56-52
109.36
001898
07/29/2008
101-7004-431.56-52
258.45
000123
07/29/2008
101-7004-431.56-52
140.78
000123
07/29/2008
101-7004-431.56-52
302.55
000123
07/29/2008
101-7004-431.56-52
324.58
000123
07/29/2008
101-7004-431.56-52
264.36
000123
07/29/2008
101-7004-431.56-52
144.90
000123
07/29/2008
101-7004-431.56-52
208.65
002066
07/29/2008
101-7004-431.56-52
129.84-
2,289.72 ■
2,289.72
79004
73
DESERT PHOTO LAB
000037
07/29/2008
401-1755-551.45-01
79.17
000038
07/29/2008
401-1778-551.45-01
15.83
000039
07/29/2008
101-7006-431.32-07
221.66
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 5
PROGRAM:
GM346L
ACCOUNTING
PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79004
73
DESERT PHOTO LAB
316.66
*
316.66
79005
307
DESERT SANDS UNIFIED SCHO
001899
07/29/2008
101-5054-421.36-15
29,192.32
29,192.32
*
29,192.32
79006
211
DESERT SUN PUBLISHING CO
001971
07/29/2008
101-2001-411.55-01
185.28
001972
07/29/2008
101-2001-411.55-01
417.04
001973
07/29/2008
101-6001-463.55-01
147.10
001974
07/29/2008
101-2001-411.55-01
172.00
002039
07/29/2008
101-2001-411.55-01
743.68
002039
07/29/2008
101-7004-431.32-07
107.26
002039
07/29/2008
101-6001-463.55-01
170.34
002039
07/29/2008
101-2001-411.55-01
180.30
002039
07/29/2008
101-6001-463.55-01
153.74
002039
07/29/2008
101-6001-463.55-01
148.76
2,425.50
*
2,425.50
79007
708
DRUMMOND AMERICAN CORPORA
002014
07/29/2008
101-7003-431.56-52
991.77
991.77
*
991.77
79008
3930
DSS CORPORATION
000024
07/29/2008
101-2001-411.32-10
552.00
552.00
*
552.00
79009
3052
DUCHENE, GERALD
000040
07/29/2008
101-3003-451.33-43
294.00
294.00
*
294.00
79010
389
DUNHAM, KATHY
000041
07/29/2008
101-3002-451.33-43
23.80
23.80
*
23.80
79011
887
EAGLE AERIAL IMAGING
000086
1235 07/29/2008
502-0000-512.33-49
7,001.80
7,001.80
*
7,001.80
79012
598
ECONOLITE CONTROL PRODUCT
002055
07/29/2008
101-7005-431.56-02
317.00
'
317.00
*
317.00
79013
121
ECS IMAGING INC
000024
07/29/2008
101-2001-411.32-10
8,299.98
8,299.98
*
8,299.98
79014
309
ELMS EQUIPMENT RENTAL INC
000042
07/29/2008
101-7004-431.44-01
742.50
000043
07/29/2008
101-7003-431.44-01
97.04
839.54
*
839.54
79015
1113
ENVIRONMENTAL PRODUCTS 8
000048
07/29/2008
405-9001-702.32-15
11800.00
002039
07/29/2008
405-9001-702.32-15
11800.00
•
002039
07/29/2008
405-9001-702.32-15
1,800.00
5,400.00
*
5,400.00
79016
3748
ESPINOZA, DAVID C.
000024
07/29/2008
101-3003-451.54-01
393.00
-
393.00
*
393.00
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 6
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79017
1650
EXPRESS FRAME
002056
07/29/2008
101-3006-451.56-55
1,426.81
002057
07/29/2008
101-3006-451.56-55
1,235.68
002058
07/29/2008
101-3006-451.56-55
868.01
3,530.50
■
31530.50
79018
119
FEDEX
000044
07/29/2008
101-4002-415.51-31
21.20
21.20
*
21.20
79019
31
FIRST CHOICE SERVICES
002014
07/29/2008
101-4002-415.56-27
176.16
000050
07/29/2008
101-4002-415.56-27
270.25
446.41
x
446.41
79020
3876
GAYLORD BROS. INC.
000123
07/29/2008
101-3006-451.56-02
317.98
317.98
■
317.98
79021
367
GENOVESE, THOMAS P
001900
07/29/2008
101-1002-413.51-01
36.00
001901
07/29/2008
101-1002-413.51-01
31.00
001902
07/29/2008
101-1002-413,51-01
22.78
001905
07/29/2008
101-1002-413.51-01
37.00
001904
07/29/2008
101-1002-413.51-01
20.62
147.40
■
147.40
79022
368
GEORGE'S GOODYEAR
002014
07/29/2008
501-0000-511.43-46
90.00
90.00
■
90.00
79023
371
GUNNER, BRAD
000045
07/29/2008
101-3003-451.33-43
409.50
409.50
*
409.50
79024
4325
GUNTERSON, KRISTOPHER
000088
07/29/2008
101-7005-451.56-02
22.51
22.51
■
22.51
79025
1529
HAYWARD TILTON & ROLAPP I
001905
07/29/2008
101-1004-413.52-13
2,869.46
001906
07/29/2008
101-1004-413.52-04
1,070.00
001980
07/29/2008
101-1004-413.52-13
657.43
001981
07/29/2008
101-1004-413.52-13
657.43
000024
07/29/2008
101-1004-413.52-04
59,257.75
64,512.07
■
64,512.07
79026
2254
HEGGE ELECTRICAL CONTRACT
001907
07/29/2008
101-3005-451.43-64
110.00
110.00
*
110.00
79027
454
HIGH TECH IRRIGATION INC
001908
07/29/2008
101-7004-431.56-52
438.62
001909
07/29/2008
101-7004-431.56-52
33.95
001910
07/29/2008
101-7004-431.56-52
13.44
001911
07/29/2008
101-7004-431.56-52
38.33
001912
07/29/2008
101-7004-431.56-52
20.28
001913
07/29/2008
101-7004-431.56-52
181.35
'
001914
07/29/2008
101-7004-431.56-52
41.25
001915
07/29/2008
101-7004-431.56-52
180.09
001916
07/29/2008
101-7004-431.56-52
23.47
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 7
PROGRAM: GM346L
ACCOUNTING PERIOD 2009/01
CITY OF LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00 WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK VENDOR VENDOR
VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO NO NAME
------------------------------------------------------------------------------------------------------------------------------------
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79027 454 HIGH TECH IRRIGATION
INC 000046
07/29/2008
101-7004-431.56-52
369.90
000047
07/29/2008
101-7004-431.56-52
343.75
000123
07/29/2008
101-7004-431.56-52
222.04
000123
07/29/2008
101-7004-431.56-52
129.30
000123
07/29/2008
101-7004-431.56-52
145.55
000123
07/29/2008
101-7004-431.56-52
243.26
2,424.58 ■
2,424.58
79028 709 HIGH TECH MAILING
SERVICE 002078
07/29/2008
101-1003-413.55-07
5,007.76
3,007.76 ■
3,007.76
79029 35 HOARD INC, HUGH
001917
07/29/2008
101-7004-431.56-52
268.66
001918
07/29/2008
101-3004-451.43-52
142.50
001919
07/29/2008
101-3002-451.43-52
297.75
001920
07/29/2008
101-3002-451.43-52
441.06
002014
07/29/2008
101-3002-451.43-52
302.40
002014
07/29/2008
101-3005-451.45-59
147.75
002014
07/29/2008
101-5008-419.43-88
189.82
002059
07/29/2008
101-3006-451.43-52
759.19
2,549.13 *
2,549.13
79030 36 HOME DEPOT CREDIT
SERVICE 002015
07/29/2008
101-3005-451.43-64
3.75
002016
07/29/2008
101-3005-451.43-64
62.50-
002017
07/29/2008
101-7003-431.56-55
343.64
002018
07/29/2008
101-7004-431.56-52
814.42
002019
07/29/2008
101-7004-431.56-52
6.71
002020
07/29/2008
101-7003-431.56-55
60.30
002021
07/29/2008
101-7003-431.56-55
60.28
002022
07/29/2008
101-7003-431.56-58
223.04
002023
07/29/2008
101-5008-419.43-88
14.93
002024
07/29/2008
101-7003-431.56-55
311.30
002025
07/29/2008
101-5055-422.43-61
21.11
002026
07/29/2008
101-7003-431.56-52
11.83
002027
07/29/2008
101-7004-431.56-52
878.49
002028
07/29/2008
101-5008-419.56-02
48.39
002029
07/29/2008
101-7004-431.56-52
15.05
002030
07/29/2009
101-5008-419.43-88
403.77
002031
07/29/2008
101-5008-419.43-88
231.60
002032
07/29/2008
101-5008-419.43-88
13.98
002033
07/29/2008
101-7003-431.56-58
32.28
002034
07/29/2008
101-5008-419.43-88
182.09-
002035
07/29/2008
101-5008-419.43-88
11.63-
002036
07/29/2008
101-5008-419.43-88
13.98-
002037
07/29/2008
101-5008-419.43-88
13.98-
002038
07/29/2008
101-7003-431.56-55
64.04
002038
07/29/2008
101-7004-431.56-52
425.67
002038
07/29/2008
101-7004-431.56-52
6.69
002038
07/29/2008
101-7003-431.56-55
168.49
002038
07/29/2008
101-5008-419.43-88
182.10
002038
07/29/2008
101-7003-431,56-52
48.16
C`
O)
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 8
PROGRAM:
GM346L
ACCOUNTING
PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79030
36
HOME DEPOT CREDIT SERVICE
002038
07/29/2008
101-7003-431.56-52
27.38
002038
07/29/2008
101-7003-431.56-52
30.61
4,163.83
■
4,163.83
79031
3427
HSBC BUSINESS SOLUTIONS
000125
07/29/2008
101-1004-415.53-05
83.68
000126
07/29/2008
101-1004-413.53-05
98.96
000127
07/29/2008
101-1004-413.53-05
98.96
000128
07/29/2008
101-1004-413.53-05
95.96
002078
07/29/2008
401-1725-551.45-01
75.41
452.97
■
452.97
79032
988
INDIO SHOE STORE INC
000048
07/29/2008
101-7003-431.56-40
211.19
000088
07/29/2008
101-7003-431.56-40
228.43
000123
07/29/2008
101-7003-431.56-40
573.23
1,012.85
■
1,012.85
79055
194
JACOBS, STEVEN
000050
07/29/2008
101-3003-451.33-43
140.00
140.00
r
140.00
79034
3763
JAMES, JENNIFER
000050
07/29/2008
101-3003-451.33-43
176.40
176.40
•
176.40
79035
195
JAS PACIFIC INC
001921
07/29/2008
101-5002-424.33-28
81000.00
8,000.00
■
8,000.00
79036
4314
JTB SUPPLY CO., INC.
001922
07/29/2008
101-7005-431.56-55
5,904.70
5,904.70
*
5,904.70
79037
4043
KC STORE FIXTURES
001923
07/29/2008
101-3006-451.71-01
201.75
201.75
■
201.75
79038
79
KINER COMMUNICATIONS
002014
07/29/2008
101-1003-413.55-07
89,874.75
000050
07/29/2008
101-1003-413.55-07
5,588.00
000050
07/29/2008
101-1003-413.55-07
5,000.00
002060
07/29/2008
101-1003-413.55-07
9,702.82
002061
07/29/2008
101-1003-413.55-07
436.39
000123
07/29/2008
101-1003-413.55-07
51000.00
115,601.96
£
115,601.96
79039
2233
KIRKPATRICK LANDSCAPING S
001924
07/29/2008
101-7004-431.56-02
5,000.00
001925
07/29/2008
101-7004-431.34-04
4,500.00
000050
07/29/2008
101-7004-431.34-04
65,395.00
74,895.00
■
74,895.00
79040
1762
KOA CORPORATION
001926
07/29/2008
101-6001-463.32-10
5,200.00
001927
07/29/2008
101-6001-463.32-10
4,100.00
001928
07/29/2008
401-1765-551.32-10
15,482.50
24,782.50
*
24,782.50
'79041
865
KRIBBS CONSTRUCTION, BRUC
000122
07/29/2008
101-7003-431.56-52
875.00
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 9
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR
VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79041
865
KRIBBS CONSTRUCTION, BRUC
000122
07/29/2008
101-3005-451.32-07
11000.00
000122
07/29/2008
101-7004-431.32-07
5,750.00
000122
07/29/2008
101-7004-431.32-07
1,760.00
9,385.00
*
9,385.00
79042
4370
LA QUINTA CAR WASH, L.P.
001929
07/29/2008
501-0000-511.43-43
390.82
390.82
*
390.82
79043
2721
LA QUINTA HISTORICAL SOCI
001975
07/29/2008
101-3006-451.56-02
1,200.00
002064
07/29/2008
101-3006-451.32-15
2,023.00
3,223.00
■
5,223.00
79044
4377
LA QUINTA JEFFERSON FIFTY
001987
07/29/2008
101-0000-228.10-00
300.00
500.00
*
300.00
79045
3656
LANCE, SOLL, & LUNGHARD L
001930
07/29/2008
401-1762-551.34-04
500.00
500.00
*
500.00
79046
2182
LASR-INK PALM DESERT
000048
07/29/2008
502-0000-512.56-02
52.80
000050
07/29/2008
502-0000-512.56-02
65.73
118.53
*
118.53
79047
1239
LIGHT SOURCE
000050
07/29/2008
101-5008-419.43-88
79.24
79.24
*
79.24
79048
3407
LINCOLN EQUIPMENT, INC.
002064
07/29/2008
101-3001-451.33-13
2,772.02
2,772.02
*
2,772.02
79049
4426
LOPEZ, OLIVIA
000050
07/29/2008
101-0000-228.30-00
50.00
50.00
*
50.00
79050
218
LOS ANGELES TIMES
000024
07/29/2008
101-2001-411.53-04
27.20
27.20
*
27.20
79051
4424
MADDOX, THOMAS
000050
07/29/2008
101-3000-342.10-00
70.00
70.00
*
70.00
79052
4419
MADRID, JESUS
000050
07/29/2008
101-3000-342.10-00
70.00
70.00
*
70.00
79053
220
MARSHALL, SALLY
000050
07/29/2008
101-3002-451.33-43
263.20
263.20
*
263.20
79054
637
MARTIN & CHAPMAN CO
000123
07/29/2008
101-2001-411.53-04
21.01
21.01
*
21.01
79055
4425
MARTIN. PANDARA
000050
07/29/2008
101-3003-451.33-43
504.00
504.00
*
504.00
79056
1659
MC CAIN INC.
001988
07/29/2008
101-7005-431.56-55
2,415.27
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 10
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA QUINTA,
CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO
BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79056
1659
MC CAIN INC.
2,415.27
•
2,415.27
79057
221
MC DOWELL AWARDS
602067
07/29/2008
101-1002-415.56-01
48.49
002068
07/29/2008
101-3001-451.53-01
138.84
187.33
■
187.33
79058
1006
MMASC
000050
07/29/2008
101-1004-413.53-03
65.00
65.00
65.00
79059
4445
MMASC
000129
07/29/2008
101-1003-413.53-03
215.00
215.00
•
215.00
79060
248
MOBILE SATELLITE VENTURES
001931
07/29/2008
101-4002-415.41-25
53.82
' 53.82
■
53.82
79061
958
MOLLINDO, RICK
000050
07/29/2008
101-3003-451.33-43
392.00
392.00
*
392.00
79062
222
MOYA, RICARDO
002014
07/29/2008
101-5004-424.42-07
250.00
250.00
*
250.00
79063
4413
MPLC
000024
07/29/2008
101-3002-451.53-03
219.00
219.00
■
219.00
79064
3463
NATIONAL COUNCIL ON THE A
000088
07/29/2008
101-3002-451.53-03
95.00
95.00
*
95.00
79065
640
NATIONAL LEAGUE OF CITIES
000024
07/29/2008
101-1001-411.53-03
1,789.00
1,789.00
*
1,789.00
79066
4443
NELSON GRAPHIC DESIGN, CA
000122
07/29/2008
101-1000-321.00-00
3.00
3.00
*
3.00
79067
1959
NEWMAN TRAFFIC SIGNS
000050
07/29/2008
101-7003-431.56-46
545.68
545.68
■
545.68
79068
3759
NIXON PEABODY LLP
002069
07/29/2008
245-9001-703.74-01
1,098.00
1,098.00
*
11098.00
79069
60
NOLEN INC, TRULY
001932
07/29/2008
101-3005-451.43-59
71.00
001933
07/29/2008
101-3004-451.42-20
80.00
001934
07/29/2008
101-3002-451,42-20
77.00
001935
07/29/2008
101-3002-451.42-20
33.00
002014
07/29/2008
101-5008-419.43-88
34.00
000122
07/29/2008
101-3002-451.42-20
77.00
000122
07/29/2008
101-3004-451.42-20
80.00
000122
07/29/2008
101-3005-451.43-64
102.00
000122
07/29/2008
101-3005-451.43-64
42.00
000130
07/29/2008
101-3002-451.42-20
33.00
629.00
629.00
Q
CD
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 11
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR
VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79070
2214
OCB REPROGRAPHICS
001976
07/29/2008
401-1786-551.45-01
8.08
000024
07/29/2008
401-1769-551.45-01
472.02
000048
07/29/2008
401-1774-551.35-07
204.19
000048
07/29/2008
401-1774-551.35-07
276.65
000050
07/29/2008
401-1774-551.35-07
983.54
000131
07/29/2008
401-1773-551.35-07
321.60
000132
07/29/2008
401-1774-551.35-07
147.52
000133
07/29/2008
401-1774-551.35-07
366.41
000134
07/29/2008
401-1774-551.35-07
735.39
000135
07/29/2008
401-1774-551.35-07
41.63
000136
07/29/2008
401-1774-551,35-07
128.29
3,685.32
3,685.32
79071
41
OFFICE DEPOT
001977
07/29/2008
101-2001-411.56-01
59.34-
000048
07/29/2008
101-4002-415.56-07
735.29
000048
07/29/2008
101-4002-415.56-07
69.71
000048
07/29/2008
101-2001-411.56-02
17.97
000048
07/29/2008
101-2001-411.56-02
53.64
000049
07/29/2008
101-2001-411.56-02
56.96
000050
07/29/2008
101-4002-415.56-01
414.06
000050
07/29/2008
502-0000-512.56-22
67.87
000050
07/29/2008
101-1004-413.56-01
37.56
000087
07/29/2008
101-2001-411.53-01
60.40
002062
07/29/2008
101-2001-411.56-01
67.87
000137
07/29/2008
101-2001-411.32-10
20.69-
000138
07/29/2008
101-4002-415.56-07
4.34
1,505.64 *
1,505.64
79072
4278
OLIVE CREST
001978
07/29/2008
101-3001-451.80-01
51000.00
5,000.00 *
5,000.00
79073
3194
OMNIS INC.
002014
07/29/2008
401-1763-551.32-10
5,969.00
5,969.00 *
51969.00
79074
130
ON-TRAC
001989
07/29/2008
101-4002-415.51-31
73.33
000050
07/29/2008
101-4002-415.51-31
10.08
83.41 *
83.41
79075
4441
PALM DESERT NETWORKS
000122
07/29/2008
101-1000-321.00-00
6.00
6.00
6.00
79076
606
PAPER DIRECT INC
000050
07/29/2008
101-7001-431.56-01
65.09
65.09 *
65.09
79077
519
PET PICKUPS
001979
07/29/2008
101-7004-431.56-52
676.62
676.62 *
676.62
79078
43
PRINTING PLACE, THE
001982
07/29/2008
101-5054-421.36-34
77.58
001983
07/29/2008
101-1004-413.56-01
77.58
002065
07/29/2008
101-6002-463.53-01
155.16
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 12
PROGRAM:
GM346L
ACCOUNTING
PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79078
43
PRINTING PLACE, THE
002078
07/29/2008
101-7006-431.56-02
335.10
002078
07/29/2008
101-7006-431.56-02
335.10
980.52
980.52
79079
1562
PRISTINE POOLS SERVICE &
000051
07/29/2008
101-3006-451.41-16
105.00
000052
07/29/2008
101-7004-431.34-04
107.00
000053
07/29/2008
101-7004-431.34-04
107.00
000054
07/29/2008
101-7004-431.34-04
214.00
000055
07/29/2008
101-7004-431.34-04
214.00
000056
07/29/2008
101-3005-451.43-59
195.00
000057
07/29/2008
101-7004-431.32-07
214.00
002061
07/29/2008
101-3005-451.43-59
250.00
000141
07/29/2008
101-3001-451.33-13
11190.00
2,596.00
■
2,596.00
79080
3513
PROJECT DIMENSIONS, INC.
001990
07/29/2008
401-1773-551.35-07
1,450.00
001991
07/29/2008
401-1774-551.35-07
8,928.91
001992
07/29/2008
401-1775-551.35-07
8,310.00
001993
07/29/2008
401-1776-551.35-07
12,938.90
31,627.81
■
31,627.81
79081
325
PSOMAS INC
002014
07/29/2008
101-7006-431.32-07
43,747.00
002014
07/29/2008
401-1755-551.45-01
5,286.50
002014
07/29/2008
401-1778-551.45-01
5,686.00
002014
07/29/2008
401-1754-551.45-01
1,794.50
54,514.00
54,514.00
79082
3354
PUBLIC RECORD, THE
000142
07/29/2008
101-1003-413.53-04
150.00
000143
07/29/2009
101-1001-411.53-04
145.00
295.00
295.00
79083
4303
RAIN DROP PRODUCTS, LLC
000122
07/29/2008
101-3005-451.43-59
159.00
159.00
■
159.00
79084
254
RASA/ERIC NELSON
000058
07/29/2008
101-7002-431.33-34
400.00
000059
07/29/2008
101-7002-431.33-34
1,200.00
1,600.00
■
1,600.00
79085
327
RBF CONSULTING INC
001984
07/29/2008
401-1743-551.32-10
245.43
002039
07/29/2008
401-1762-551.35-07
7,961.74
002061
07/29/2008
401-1774-551.35-07
432.00
8,639.17
•
8,639.17
79086
4293
REPUBLIC INTELLIGENT TRAN
002039
07/29/2008
401-1778-551.45-01
51,885.00
002061
07/29/2008
101-7005-431.32-20
1,089.50
52,974.50
■
52,974.50
79087
255
RETIRED EQUIPMENT SERVICE
002039
07/29/2008
501-0000-511.43-46
895.00
002039
07/29/2008
501-0000-511.43-46
805.00
1,700.00
*
1,700.00
ID
F-�
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 13
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA OUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR
VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79088
412
RIVERSIDE CNTY SHERIFFS D
002062
07/29/2008
101-5054-421.36-01
393,537.90
002062
07/29/2008
101-5054-421.36-03
20,326.85
002062
07/29/2008
101-5054-421.36-22
24,176.00
002062
07/29/2008
101-5054-421.36-04
82,791.20
002062
07/29/2008
101-5054-421.36-19
30,269.35
002062
07/29/2008
101-5054-421.36-20
13,641.60
002062
07/29/2008
101-5054-421.36-15
7,169.21
002062
07/29/2008
101-5054-421.36-07
23,376.00
002062
07/29/2008
101-5054-421.36-25
22,977.04
618,265.15 ■
618,265.15
79089
2889
RIVERSIDE COUNTY
AUDITOR
000060
07/29/2008
101-1001-411.53-03
5,668.39
5,668.39 *
5,668.39
79090
4086
RIVERSIDE COUNTY
INFORMAT
002039
07/29/2008
101-4002-415.41-25
28.81
28.81 m
28.81
79091
491
RIVERSIDE COUNTY
SHERIFF'
001985
07/29/2008
101-5054-421.36-28
6,528.17
002061
07/29/2008
101-5054-421.36-28
8,832.25
002061
07/29/2008
501-0000-511.43-50
925.26
16,285.66 *
16,285.66
79092
1481
RIVERSIDE RUBBER
STAMP &
000122
07/29/2008
101-4001-415.56-01
43.09
43.09 *
43.09
79093
4423
ROBERTS, JOSEPH
002014
07/29/2008
101-3000-342.10-00
40.00
40.00 *
40.00
79094
4411
RODRIGUEZ, SAUL
000024
07/29/2008
101-1000-321.00-00
50.00
50.00 ■
50.00
79095
44
ROSENOW SPEVACEK
GROUP IN
002061
07/29/2008
405-9001-702.32-07
3,376.88
002062
07/29/2008
245-9001-703.32-07
26,087.95
002062
07/29/2008
406-9002-702.32-07
4,092.66
002062
07/29/2008
246-9002-703.32-07
21,565.70
002062
07/29/2008
401-1737-551.32-10
25,671.40
002062
07/29/2008
401-1759-551.45-10
14.25
002062
07/29/2008
101-6001-463.32-10
3,151.25
002062
07/29/2008
101-0000-228.10-00
3,763.75
87,723.84 •
87,723.84
79096
45
RUTAN & TUCKER
VOIDED
79097
45
RUTAN & TUCKER
VOIDED
79098
45
RUTAN & TUCKER
001875
07/29/2008
101-1001-411.32-04
1,127.00
001876
07/29/2008
101-1001-411.32-04
1,127.00
001877
07/29/2008
101-1001-411.32-01
7,117.69
001878
07/29/2008
405-9001-702.32-04
6,907.00
001879
07/29/2008
101-0000-228.10-00
644.00
001880
07/29/2008
101-1001-411.32-01
208.50
001881
07/29/2008
101-1001-411.32-04
598.00
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 14
PROGRAM: GM346L
ACCOUNTING PERIOD 2009/01
CITY OF LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00 WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK VENDOR VENDOR
VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO NO NAME
------------------------------------------------------------------------------------------------------------------------------------
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79098 45 RUTAN & TUCKER
001881
07/29/2008
101-1001-411.32-01
7,040.00
001881
07/29/2008
405-9001-702.32-01
1,320.00
001881
07/29/2008
406-9002-702.32-01
660.00
001881
07/29/2008
245-9001-703.32-01
1,320.00
001882
07/29/2008
246-9002-703.32-01
660.00
001882
07/29/2008
101-1001-411.32-01
46.00
001882
07/29/2008
245-9001-703.32-01
115.00
001882
07/29/2008
245-9001-703.32-01
10,527.32
001882
07/29/2008
246-9002-703.32-01
802.23
001882
07/29/2008
406-9002-702.32-01
227.50
001882
07/29/2008
405-9001-702.32-01
1,219.00
001882
07/29/2008
101-0000-228.10-00
258.00
001882
07/29/2008
101-0000-228.10-00
462.00
001882
07/29/2008
405-9001-702.32-01
46.00
001882
07/29/2008
101-0000-228.10-00
4,365.00
001882
07/29/2008
246-9002-703.32-01
252.61
001882
07/29/2008
101-1001-411.32-01
536.98
001882
07/29/2008
246-9002-703.32-01
205.00
001882
07/29/2008
101-1001-411.32-01
15,606.19
001882
07/29/2008
101-1001-411.32-01
345.00
001882
07/29/2008
246-9002-703.74-01
23.00
001882
07/29/2008
101-0000-228.10-00
3,596.00
001882
07/29/2008
101-0000-228.10-00
750.50
001882
07/29/2008
101-0000-228.10-00
5,186.50
001882
07/29/2008
101-0000-228.10-00
375.00
001882
07/29/2008
406-9002-702.32-01
2,829.00
001882
07/29/2008
405-9001-702.32-01
295.00
001882
07/29/2008
101-0000-228.10-00
76.00
001883
07/29/2008
101-0000-228.10-00
1,356.22
001936
07/29/2008
101-1001-411.32-04
1,676.50
001937
07/29/2008
101-1001-411.32-01
17,789.04
001938
07/29/2008
405-9001-702.32-04
2,028.00
001939
07/29/2008
101-0000-228.10-00
84.00
001940
07/29/2008
101-1001-411.32-01
96.00
001941
07/29/2008
101-1001-411.32-04
7,429.63
001942
07/29/2008
101-1001-411.32-01
7,040.00
001943
07/29/2008
405-9001-702.32-01
1,320.00
001944
07/29/2008
406-9002-702.32-01
660.00
001945
07/29/2008
245-9001-703.32-01
1,320.00
001946
07/29/2008
246-9002-703.32-01
660.00
001947
07/29/2008
101-1001-411.32-01
50.00
001948
07/29/2008
245-9001-703.32-01
130.50
001949
07/29/2008
245-9001-703.32-01
414.00
001950
07/29/2008
245-9001-703.52-01
4,042.50
001951
07/29/2008
246-9002-703.32-01
2,761.00
001952
07/29/2008
406-9002-702.32-01
46.00
001953
07/29/2008
405-9001-702.32-01
253.38
001954
07/29/2008
101-1001-411.32-01
161.00
001955
07/29/2008
101-0000-228.10-00
785.13
001956
07/29/2008
101-0000-228.10-00
1,472.00
h,
W
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 15
PROGRAM:
GM346L
ACCOUNTING
PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79098
45
RUTAN & TUCKER
001957
07/29/2008
101-0000-228.10-00
4,922.65
001958
07/29/2008
101-0000-228.10-00
115.00
001959
07/29/2008
246-9002-703.32-01
35.37
001960
07/29/2008
101-1001-411.32-01
345.00
001961
07/29/2008
101-1001-411.32-04
552.00
001962
07/29/2008
246-9002-703.32-01
88.23
001963
07/29/2008
101-1001-411.32-01
10,183.58
001964
07/29/2008
101-0000-228.10-00
1,720.00
001965
07/29/2008
101-0000-228.10-00
1,291.50
001966
07/29/2008
101-0000-228.10-00
11460.50
001967
07/29/2008
101-0000-228.10-00
3,728.00
001968
07/29/2008
406-9002-702.32-01
11035.00
001969
07/29/2008
405-9001-702.32-01
207.00
001970
07/29/2008
101-0000-228.10-00
76.00
154,206.75
*
154,206.75
79099
4430
SANTANA, OSCAR
000061
07/29/2008
101-1004-413.51-01
98.28
98.28
*
98.28
79100
2061
SATOR SPORTS INC
001994
07/29/2008
101-3003-451.56-55
1,153.42
001995
07/29/2008
101-3003-451.56-02
119.80
1,273.22
*
1,273.22
79101
Ill
SAXON ENGINEERING SERVICE
000085
07/29/2008
101-5002-424.33-28
472.50
000085
07/29/2008
101-5002-424.33-28
945.00
1,417.50
*
1,417.50
79102
991
SCAN NATOA INC
000024
07/29/2008
101-1004-413.53-05
75.00
75.00
*
75.00
79103
4418
SHAMROCK SUPPLIES, INC.
002039
07/29/2008
101-7003-431.56-52
550.72
550.72
*
550.72
79104
2913
SID JONES, COMMANDER
002062
07/29/2008
218-0000-421.56-02
177.32
177.32
*
177.32
79105
46
SMART & FINAL
001996
07/29/2008
101-5001-424.56-01
144.56
001997
07/29/2008
101-3002-451.56-02
245.88
001998
07/29/2008
101-3002-451.56-02
11.97
001999
07/29/2008
101-3003-451.56-02
888.92
1,291.33
*
1,291.33
79106
463
SMITH PIPE & SUPPLY CO
002000
07/29/2008
101-7004-431.56-52
234.78
234.78
*
234.78
' 79107
2020
SOUTHERN CAL ASSOC OF GOV
000024
07/29/2008
101-1001-411.53-03
3,687.00
3,687.00
*
3,687.00
79108
3845
SOUTHERN SOURCE INDUSTRIE
000122
07/29/2008
101-7004-431.56-37
294.18
294.18
*
294.18
(V
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 16
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA QUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79109
48
STAPLES BUSINESS ADVANTAG
000024
07/29/2008
101-3006-451.56-01
200.29
000063
07/29/2008
101-4002-415.56-27
62.95
000064
07/29/2008
101-7001-431.56-02
230.49
000065
07/29/2008
101-5001-424.56-01
116.20
000066
07/29/2008
101-4001-415.56-01
9.98
000067
07/29/2008
101-4001-415.56-01
377.52
000068
07/29/2008
101-1003-413.56-01
219.67
000069
07/29/2008
101-4001-415.56-01
141.38
002062
07/29/2008
101-3006-451.56-01
237.04
002062
07/29/2008
101-5001-424.56-01
101.80
000122
07/29/2008
101-3001-451.56-01
193.90
000122
07/29/2008
101-7001-431.56-02
285.84
000122
07/29/2008
101-7001-431.56-02
77.56
002070
07/29/2008
101-3006-451.56-01
237.04-
000144
07/29/2008
101-6001-463.56-01
67.86
000144
07/29/2008
101-6001-463.56-01
16.74
000144
07/29/2008
101-6001-463.56-01
47.09
000144
07/29/2008
101-4001-415.56-01
180.46
000144
07/29/2008
101-4001-415.56-01
124.48
000144
07/29/2008
101-3002-451.56-01
330.29
000144
07/29/2008
101-4002-415.56-07
94.39
000144
07/29/2008
101-4002-415.56-07
141.58
002076
07/29/2008
101-6001-463.56-01
63.82
002076
07/29/2008
101-6001-463.56-01
109.74
3,194.03 *
3,194.03
79110
53
SUNLINE TRANSIT AGENCY
002002
07/29/2008
501-0000-511.43-34
1,246.87
000122
07/29/2008
101-0000-203.05-00
514.00
000122
07/29/2008
101-4000-341.30-00
26.25-
1,734.62 *
1,734.62
79111
2827
SWANK MOTION PICTURES
000024
07/29/2008
101-3001-451.33-62
271.00
271.00 *
271.00
79112
4409
TEREX UTILITIES
002003
07/29/2008
101-7005-431.71-01
2,359.73
2,559.73 *
2,359.73
79113
333
TERRA NOVA PLANNING & RES
002077
07/29/2008
101-0000-228.10-00
2,379.26
002077
07/29/2008
101-0000-228.10-00
15,688.46
18,067.72 *
18,067.72
79114
3623
THERE 4 U INCENTIVES
000122
07/29/2008
101-1000-321.00-00
36.00
36.00 *
36.00
79115
4410
THOMAS, ROBERT JR.
000024
07/29/2008
101-5000-522.20-00
67.00
67.00 *
67.00
79116
4440
TINK BOUTIQUE, INC.
000122
07/29/2008
101-1000-321.00-00
9.00
9.00 *
9.00
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER
BY BANK NUMBER
PAGE 17
PROGRAM:
GM346L
ACCOUNTING PERIOD 2009/01
CITY OF
LA OUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
____________________________________________________________________________________________________________________________________
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79117
57
TOPS'N BARRICADES INC
002001
07/29/2008
101-7003-431.44-01
88.02
000070
07/29/2008
101-7003-431,56-46
221.36
000071
07/29/2008
101-7003-431.56-46
19.40
000072
07/29/2008
101-7003-431.56-46
30.17
000073
07/29/2008
101-7003-431.56-46
371.74
000074
07/29/2008
101-7003-431.56-46
203.65
000075
07/29/2008
101-7003-431.56-46
395.71
000076
07/29/2008
101-7003-431.56-46
379.28
000077
07/29/2008
101-7003-431.56-46
214.26
000145
07/29/2008
101-7003-431.56-52
28.61
1,952.20
■
1,952.20
79118
58
TRAFFEX ENGINEERS INC
002004
07/29/2008
101-7005-431.32-10
2,975.00
2,975.00
■
2,975.00
79119
59
TRI STATE LAND SURVEYORS
000078
07/29/2008
401-1743-551.34-04
3,920.00
000079
07/29/2008
401-1769-551.34-04
1,320.00
000080
07/29/2008
401-1754-551.34-04
4,210.00
9,450.00
*
9,450.00
79120
5936
TROXELL COMMUNICATIONS, I
002005
1191 07/29/2008
401-1725-551.45-01
25,551.41
002062
07/29/2008
401-1725-551.45-01
16,772.94
42,324.35
r
42,324.55
79121
4444
TRUST ONE PROPERTY INSPEC
000122
07/29/2008
101-1000-321.00-00
3.00
3.00
•
3.00
79122
1799
TWIN GRAPHICS
002005
07/29/2008
501-0000-511.43-40
408.37
408.37
*
408.57
79123
62
UNDERGROUND SERVICE ALERT
002005
07/29/2008
101-7002-431.32-07
196.50
196.50
■
196.50
79124
2676
URBAN LAND INSTITUTE
000145
07/29/2008
101-1003-413.53-03
475.00
475.00
*
475.00
79125
3892
USA MOBILITY WIRELESS, IN
000081
07/29/2008
101-4002-415.41-25
195.45
195.45
•
195.45
79126
263
VCA CODE GROUP
002005
07/29/2008
101-5002-424.33-28
51320.00
5,320.00
■
5,320.00
79127
1075
VELLA-FINORIO, THERESE
002006
07/29/2008
101-1004-413.53-03
507.62
507.62
■
507.62
79128
992
VERMONT SYSTEMS INC
000024
07/29/2008
101-3003-451.54-01
5,970.00
5,970.00
*
5,970.00
7,9129
431
VIDEO DEPOT INC
002062
07/29/2008
101-3002-451.56-02
15.59
15.59
■
15.59
PREPARED07/29/2008, 9:12:48
ACCOUNTS
PAYABLE CHECK REGISTER BY BANK NUMBER
PAGE 18
PROGRAM:
GM346L
ACCOUNTING PERIOD
2009/01
CITY OF
LA OUINTA, CALIFORNIA
REPORT
NUMBER 6
BANK 00
WELLS FARGO BANK
------------------------------------------------------------------------------------------------------------------------------------
CHECK
VENDOR
VENDOR
VOUCHER
P.O. DATE
REMITTANCE AMOUNT
CHECK
NO
------------------------------------------------------------------------------------------------------------------------------------
NO
NAME
NO
NO
ACCOUNT
(NET OF DISC/RETAIN)
TOTAL
79130
788
VILLAGE GAS
002006
07/29/2008
501-0000-511.43-34
4,068.90
4,068.90
*
4,068.90
79131
4429
VINCENT, GARY
000082
07/29/2008
101-1000-321.00-00
50.00
50.00
*
50.00
79132
2431
VINTAGE ASSOCIATES
002006
07/29/2008
101-3005-451.56-02
350.00
002006
07/29/2008
101-3005-451.43-70
200.00
000122
07/29/2008
101-3005-451.56-52
500.00
1,050.00
*
11050.00
79133
3169
VISION INTERNET PROVIDERS
000083
07/29/2008
502-0000-512.33-52
34.65
34.65
*
34.65
79134
70
WAL MART COMMUNITY
002071
07/29/2008
101-3002-451.56-02
10.32
002072
07/29/2008
101-3002-451.56-02
47.44
000145
07/29/2008
101-3002-451.56-02
108.03
000145
07/29/2008
101-7003-431.56-55
126.49
000145
07/29/2008
101-7006-431.32-07
94.60
000145
07/29/2008
101-3001-451.33-13
32.24
419.12
*
419.12
79135
1279
WAL MART STORES
002073
1211 07/29/2008
101-5054-421.71-01
6,435.52
002074
07/29/2008
101-5008-419.56-02
64.61
6,500.13
*
6,500.13
79136
3897
WATERJET WEST, INC.
002014
07/29/2008
101-3001-451.33-62
300.00
300.00
*
300.00
79137
3234
WILLDAN
002075
07/29/2008
401-1779-551.35-07
16,050.10
16,050.10
*
16,050.10
79138
3350
WIMMER, ED
000122
07/29/2008
101-7002-431,51-01
23.63
23.63
*
23.63
79139
4416
ZIG'S CUSTOM ACRYLIC FAB
002006
07/29/2008
101-3006-451.71-02
926.65
926.65
*
926.65
79140
853
ZUMAR INDUSTRIES, INC
002006
07/29/2008
101-7003-431.56-46
123.64
000084
07/29/2008
101-7003-431.56-46
1,232.94
002062
07/29/2008
101-7003-431.56-43
2,930.26
4,286.84
*
4,286.84
BANK/CHECK TOTAL
4,283,976.76
4,283,979.76
-
ALL
BANKS/CHECKS TOTAL
4,283,976.76
4,283,979.76
0
N
PREPARED
07/29/2008, 8:37:13
EXPENDITURE APPROVAL LIST
PAGE 1
PROGRAM:
GN339L
AS OF:
07/29/2008 CHECK DATE: 07/29/2008
CITY OF LA QUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO
VENDOR NAME
EFT OR
INVOICE
VOUCHER P.O.
BNK
CHECK/DUE
ACCOUNT
ITEM
CHECK
HAND -ISSUED
NO
------------------------------------------------------------------------------------------------------------------------------------
NO NO
DATE
NO
DESCRIPTION
AMOUNT
AMOUNT
0000002
ACE HARDWARE
VARIOUS
001884
00
07/29/2008
101-7003-431.56-52
MATERIAL/SUPPLIES
1,475.11
VENDOR TOTAL ■
1,475.11
0000015
ADT SECURITY SERVICES
75244584
000088
00
07/29/2008
101-3005-451.41-35
ALARM SVC-SP COMPLEX
55.71
72395474
001884
00
07/29/2008
101-3006-451.41-30
MUSEUM SECURITY
73.34
6809983E
002014
00
07/29/2008
101-5008-419.41-30
SECURITY
138.00
73498105
000021
00
07/29/2008
101-5055-422.41-30
ALARM SVC-ST #93
42.40
65282366
002050
00
07/29/2008
401-1725-551.45-01
CITY HALL EXP-SECURITY
6,108.57
74100344
002051
00
07/29/2008
401-1725-551.45-01
CITY HALL EXP
7,902.76
74178888
002052
00
07/29/2008
401-1725-551.45-01
CITY HALL EXP
2,620.26
VENDOR TOTAL
16,941.04
0002994
ADVANCED, INC.
12171
001884
00
07/29/2008
101-3001-451.42-15
FACILITY CLEANING
185.00
12191
001884
00
07/29/2008
101-3001-451.42-15
FACILITY RENTAL CLEANING
370.00
12193
001884
00
07/29/2008
101-3001-451.42-15
FACILITY RENTAL CLEANING
555.00
12227
000034
00
07/29/2008
101-3002-451.42-15
JANITORIAL SERVICE
1,301.51
12227
000034
00
07/29/2008
101-3004-451.42-15
JANITORIAL SERVICE
2,003.13
12097
001884
00
07/29/2008
101-3005-451442-15
SNACK BAR CLEANING
225.00
12096
001884
00
07/29/2008
101-3005-451.42-15
SNACK BAR CLEANING
180.00
12038
001884
00
07/29/2008
101-3005-451.42-15
SNACK BAR CLEANING
45.00
12174
001884
00
07/29/2008
101-3005-451.42-15
SP COMPLEX CLEAN-UP
90.00
12189
001884
00
07/29/2008
101-3005-451.42-15
SP COMPLEX CLEAN-UP
225.00
12227
000034
00
07/29/2008
101-3005-451.42-15
JANITORIAL SERVICE
1,720.60
12227
000034
00
07/29/2008
101-3006-451.42-15
JANITORIAL SERVICE
1,383.60
12181
000034
00
07/29/2008
101-5008-419.42-15
CHAIR DETAIL CLEANING
190.00
12227
000034
00
07/29/2008
101-5008-419.42-15
JANITORIAL SERVICE
4,442.05
12227
000034
00
07/29/2008
101-5054-421.42-15
JANITORIAL SERVICE
445.63
12227
000034
00
07/29/2008
101-7003-431.42-15
JANITORIAL SERVICE
488.93
VENDOR TOTAL *
13,850.45
0004427
AGOOT, DORA
31710
000034
00
07/29/2008
101-0000-228.30-00
DEPOSIT REFUND
400.00
VENDOR TOTAL *
400.00
0003166
ALL AMERICAN BOOT
MFG.,
INC.
20286
001885
00
07/29/2008
101-5054-421.51-20
SUPPLIES
297.69
VENDOR TOTAL *
297.69
0001257
ALTEC
22733
001886
00
07/29/2008
101-4001-415.53-01
SUPPLIES -FORMS
188.08
23446
000088
00
07/29/2008
101-4001-415.53-01
SUPPLIES -PA FORMS
148.83
VENDOR TOTAL *
336.91
0003787
ALTEVERS ASSOCIATES ARCHITECTURE &
8507
002064
00
07/29/2008
401-1774-551.35-07
SRR CLUBHOUSE DESIGN
99,890.00
Al 8508
002064
00
07/29/2008
401-1774-551.35-07
SRR CLUBHOUSE DESIGN
26,532.50
VENDOR TOTAL *
126,422.50
0000296
AMERICAN FORENSIC
NURSES INC
C�
N
co
PREPARED
07/29/2008, 8:57:13
EXPENDITURE APPROVAL LIST
PAGE 2
PROGRAM:
GM339L
AS OF: 07/29/2008 CHECK DATE: 07/29/2008
CITY OF
LA OUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO
VENDOR NAME
EFT OR
INVOICE
VOUCHER P.O. BNK CHECK/DUE
ACCOUNT ITEM CHECK
HAND -ISSUED
NO
------------------------------------------------------------------------------------------------------------------------------------
NO NO DATE
NO DESCRIPTION AMOUNT
AMOUNT
0000296
AMERICAN FORENSIC NURSES INC
55262
001887 00 07/29/2008
101-5054-421.36-31 BLOOD ALCOHOL TESTING 227.50
0000569 AMERICAN PLANNING ASSOCIATION
150640-070603 000034 00 07/29/2008
0000297
AMERICAN PUBLIC
WORKS
ASSOC
622267
000022
00
07/29/2008
635685
000123
00
07/29/2008
0000016
AMERIPRIDE UNIFORM SERVICES
L814438-0608 002014
00
07/29/2008
L826620-0608 002014
00
07/29/2008
0004442
APWA SOUTHERN CALIFORNIA CHAPTER
0001
000088
00
07/29/2008
0001
000088
00
07/29/2008
0000018
BANG INC, DAVE
28547
001888
00
07/29/2008
28547
002038
00
07/29/2008
0003726 BANK OF NEW YORK MELLON
1276610 002053 00 07/29/2008
0004312 BARAJAS, CHRISTINA
070108 000023 00 07/29/2008
0000071 BEAUMONT MOTORCYCLES
96286806 001889 00 07/29/2008
0001499 BEST SIGNS INC
69833 000034 00 07/29/2008
69888 000088 00 07/29/2008
0004422 BURCKIN, LAURIE
110187-EE 000034 00 07/29/2008
0000019 CADET UNIFORM SERVICE
VENDOR TOTAL .
227.50
101-6001-463.53-03
ANNUAL MEMBERSHIP DUES
275.00
VENDOR TOTAL ■
275.00
101-7001-431.53-03
MEMBERSHIP RENEWAL
825.00
101-7003-431.34-04
FEES-(MPC)
550.00
VENDOR TOTAL ■
1,375.00
101-3002-451.42-15
JANITORIAL
126.89
101-3002-451.42-15
JANITORIAL
126.89
VENDOR TOTAL *
253.78
101-7002-431.51-01
REGISTRATIONS
100.00
101-7006-431.51-01
REGISTRATIONS
100.00
VENDOR TOTAL ■
200.00
101-3005-451.56-37
PARK VANDALISM
944.61
101-3005-451.56-37
GRAFFITI MATERIAL
944.61
VENDOR TOTAL ■.
1,889.22
101-4001-415.31-13
ADMN FEES 0/E 06/30/08
3,742.41
VENDOR TOTAL *
3,742.41
218-0000-421.30-15
JANITORIAL SVCS
180.00
VENDOR TOTAL *
180.00
501-0000-511.43-50
SUPPLIES
22.30
VENDOR TOTAL *
22.30
101-3003-451.56-02
FITNESS CENTER SIGN
292.11
401-1777-551.35-07
VILLAGE SIGN PROGRAM
4,500.00
VENDOR TOTAL ■
4,792.11
101-3002-451.33-43
INSTRUCTOR PAYMENT
84.00
VENDOR TOTAL *
84.00
PREPARED
07/29/2008, 8:37:13
EXPENDITURE APPROVAL LIST
PAGE 3
PROGRAM:
GM339L
AS OF:
07/29/2008 CHECK
DATE: 07/29/2008
CITY OF LA
QUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO
VENDOR NAME
EFT OR
INVOICE
VOUCHER P.O.
BNK
CHECK/DUE
ACCOUNT
ITEM
CHECK
HAND -ISSUED
NO
------------------------------------------------------------------------------------------------------------------------------------
NO NO
DATE
NO
DESCRIPTION
AMOUNT
AMOUNT
0000019
CADET UNIFORM SERVICE
30705
000024
00
07/29/2008
101-7003-431.44-07
UNIFORM RENTAL
80.25
32163
000034
00
07/29/2008
101-7003-431.44-07
UNIFORM RENTAL
100.00
33633
000048
00
07/29/2008
101-7003-431.44-07
UNIFORM RENTAL
88.00
30705
000024
00
07/29/2008
101-7004-431.44-07
UNIFORM RENTAL
22.00
32163
000034
00
07/29/2008
101-7004-431.44-07
UNIFORM RENTAL
21.50
33633
000048
00
07/29/2008
101-7004-431.44-07
UNIFORM RENTAL
20.00
VENDOR TOTAL
*
$31.75
0000303
CALIF PARK & RECREATION
SOCIETY
110930
000024
00
07/29/2008
101-3002-451.53-03
MEMBERSHIP FEES
320.00
VENDOR TOTAL
*
320.00
0004143
CALIFORNIA PORTLAND
CEMENT
90493494
001884
00
07/29/2008
101-7003-431.56-52
CONCRETE MATERIAL
303.30
VENDOR TOTAL
*
303.30
0001013
CALIFORNIA REDEVELOPMENT
ASSOC
2626
000123
00
07/29/2008
245-9001-703.53-03
MEMBERSHIP DUES
2,601.00
2626
000123
00
07/29/2008
246-9002-703.53-03
MEMBERSHIP DUES
2,601.00
2626
000125
00
07/29/2008
405-9001-702.53-03
MEMBERSHIP DUES
10,404.00
2626
000123
00
07/29/2008
406-9002-702.53-03
MEMBERSHIP DUES
10,404.00
VENDOR TOTAL
*
26,010.00
0000106
CANON
8165637
000050
00
07/29/2008
101-4002-415.43-19
CONTRACT CHARGE
3,137.37
VENDOR TOTAL
*
3,137.37
0003417
CAPRCBM
072208
000119
00
07/29/2008
101-3001-451.53-03
ANNUAL DUES
175.00
VENDOR TOTAL
*
175.00
0000021
CARQUEST
7339-227192 000034
00
07/29/2008
101-7003-431.56-52
OXYGEN
16.68
7339-225516 000024
00
07/29/2008
501-0000-511.43-40
RADAR TRLR
414.37
VENDOR TOTAL
*
431.05
0004420
CASDEN, HENRY
31681
002014
00
07/29/2008
101-3000-342.70-00
REFUND -CLASS CANC
30.00
VENDOR TOTAL
*
30.00
0000947
CASSEL, LLORA
140802-2
000034
00
07/29/2008
101-3003-451.33-43
INSTRUCTOR PAYMENT
140.00
140805-2
000034
00
07/29/2008
101-3003-451.33-43
INSTRUCTOR PAYMENT
168.00
VENDOR TOTAL
*
308.00
0000022
COW GOVERNMENT INC
KZS8420
000120
00
07/29/2008
101-3001-451.56-01
SUPPLIES
576.11
XVP4045
001884
00
07/29/2008
101-3002-451.56-25
SOFTWARE UPDATES
455.63
KRF6791
002014
00
07/29/2008
101-7005-431.71-01
DOCKING STATION
169.60
O
W
O
PREPARED 07/29/2008, 8:37:13
EXPENDITURE APPROVAL LIST
PAGE 4
PROGRAM: GM339L
AS OF:
07/29/2008 CHECK DATE: 07/29/2008
CITY OF LA
QUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO
VENDOR NAME
EFT OR
INVOICE
VOUCHER P.O.
BNK
CHECK/DUE
ACCOUNT
ITEM
CHECK
HAND -ISSUED
NO
------------------------------------------------------------------------------------------------------------------------------------
NO NO
DATE
NO
DESCRIPTION
AMOUNT
AMOUNT
0000022
CDW GOVERNMENT INC
KTQ9400
001890
00
07/29/2008
101-7006-431.54-01
COMPUTER SUPPLIES
1,179.82
KVP4045
001884
00
07/29/2008
502-0000-512.56-22
SOFTWARE LICENSES
2,639.34
KWN0664
001884
00
07/29/2008
502-0000-512.71-01
COUNTER COMPUTER
1,332.04
KTQ9400
001891
00
07/29/2008
502-0000-512.56-22
COMPUTER SUPPLIES
107.20
KXV5027
000085
00
07/29/2008
502-0000-512.56-22
SUPPLIES
85.30
KZS8420
000121
00
07/29/2008
502-0000-512.56-22
SUPPLIES
65.26
VENDOR TOTAL *
6,610.30
0002298
CENTRAL SECURITY SERVICES,
INC
3530-F
002054
00
07/29/2008
101-3004-451.41-30
FINANCE CHARGES
15.00
VENDOR TOTAL ■
15.00
0000355
CLEAN STREET
53830
001892
00
07/29/2008
101-7003-431.44-10
STREET SWEEPING
10,083.30
53962
000123
00
07/29/2008
501-0000-511.43-46
LABOR/PARTS-SWEEPER #41
2,250.70
VENDOR TOTAL *
12,334.00
0003044
COMMAND ONE SECURITY
252213
000024
00
07/29/2008
218-0000-421.30-30
ALARM SVC
66.00
VENDOR TOTAL ■
66.00
0000631
COMPUTER PROTECTION
TECHNOLOGY INC
12977-PMA
000122
00
07/29/2008
101-3003-451.54-01
MAINTENANCE -MUSEUM
500.00
12977-PMA
000122
00
07/29/2008
101-5008-419.43-25
MAINTENANCE -CITY HALL
2,100.00
VENDOR TOTAL >
2,600.00
0000206
COMPUTER U
VARIOUS
000035
00
07/29/2008
101-3002-451.33-43
INSTRUCTOR PAYMENT
315.00
VENDOR TOTAL *
315.00
0003802
CONSOLIDATD ELECTRICAL DISTRIBUTORS
5725-592890 001893
00
07/29/2008
101-3004-451.43-01
SUPPLIES -LIBRARY
63.46
5725-317112
001986
00
07/29/2008
401-1725-551.45-01
CREIDT INVOICE
26.93-
VENDOR TOTAL *
36.53
0004417
CP DEV LQ, LLC MOA
ACCOUNT
071108
000024
00
07/29/2008
101-1000-321.00-00
REFUND-BL OVERPAYMENT
622.00
VENDOR TOTAL *
622.00
0003145
CROWSON MANAGEMENT
SERVICES
070308
002062
00
07/29/2008
101-7001-431.32-07
GRAFFITI
70.00
VENDOR TOTAL ■
70.00
0000512
CVAG
CV7007-08
000024
00
07/29/2008
101-1001-411.53-03
MEMBERSHIP DUES
45,422.00
CV6193-08
002038
00
07/29/2008
401-0000-337.10-00
JEFFERSON ST PHASE 2
141,695.03-
CV7015-08
000024
00
07/29/2008
401-1644-551.80-04
CONTRIBUTION-WASHINGTON
50,000.00
CV6193-08
002038
00
07/29/2008
401-1710-551.45-01
JEFFERSON ST PHASE 2
188,926.71
VENDOR TOTAL +
142,653.68
0002173
CVS LIVE SCAN
O
CAD
N
PREPARED
07/29/2008, 8:37:13
EXPENDITURE APPROVAL LIST
PAGE 5
PROGRAM:
GM339L
AS OF:
07/29/2008 CHECK DATE:
07/29/2008
CITY OF LA
DUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO
VENDOR NAME
EFT OR
INVOICE
VOUCHER P.O.
BNK
CHECK/DUE
ACCOUNT
ITEM
CHECK
HAND -ISSUED
NO
------------------------------------------------------------------------------------------------------------------------------------
NO NO
DATE
NO
DESCRIPTION
AMOUNT
AMOUNT
0002173
CVS LIVE SCAN
VARIOUS
001894
00
07/29/2008
101-1004-413.32-10
FINGERPRINTING -VOLUNTEERS
330.00
VENDOR TOTAL *
330.00
0003033
DATA TICKET, INC.
24193
002014
00
07/29/2008
101-5004-424.31-19
ADMIN CITATION SVC
11890.50
VENDOR TOTAL *
11890.50
0002862
DAVIS REED CONSTRUCTION,
INC.
070808
000024
00
07/29/2008
401-1737-551.45-01
PAYMENT #22
2,307,973.00
VENDOR TOTAL *
2,307,973.00
0004208
DDL TRAFFIC INC.
477
000056
00
07/29/2008
101-7005-431.32-07
SUPPLIES
12,202.69
472
000088
00
07/29/2008
101-7005-431.32-07
TRAINING
1,800.00
472
000088
00
07/29/2008
101-7005-431.71-01
REPAIRS
150.00
473
000088
00
07/29/2008
101-7005-431.56-02
BATTERY BACKUP
188.56
491
000123
00
07/29/2008
101-7005-431.56-02
REPAIRS -BATTERY BACKUP
486.50
VENDOR TOTAL *
14,827.75
0000112
DEPARTMENT OF JUSTICE
685822
001895
00
07/29/2008
101-5054-421.36-31
BLOOD ALCOHOL
105.00
VENDOR TOTAL *
105.00
0000026
DESERT ELECTRIC SUPPLY
51580197.001
001896
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIALS
665.93
51580567.001
001897
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIALS
109.36
51580564.001
001898
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIALS
258.45
51584475.001
000123
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIAL
140.78
51584497.001
000123
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIAL
302.55
51584276.001
000123
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIAL
324.58
51584271.001
000123
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIAL
264.36
51585307.001
000123
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIAL
144.90
51585312.001
000125
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIAL
208.65
S1568338.002
002066
00
07/29/2008
101-7004-431.56-52
CREDIT INVOICE
129.84-
VENDOR TOTAL *
2,289.72
0000073
DESERT PHOTO LAB
106059
000039
00
07/29/2008
101-7006-431.32-07
INSPECTION PHOTOS
221.66
106059
000037
00
07/29/2008
401-1755-551.45-01
INSPECTION PHOTOS
79.17
106059
000038
00
07/29/2008
401-1778-551.45-01
INSPECTION PHOTOS
15.83
VENDOR TOTAL *
316.66
0000307
DESERT SANDS UNIFIED SCHOOL DIST
2008/727
001899
00
07/29/2008
101-5054-421.56-15
SCHOOL RESOURCE OFFICERS
29,192.32
VENDOR TOTAL *
29,192.32
0000211
DESERT SUN PUBLISHING
CO
0003229391 001971
00
07/29/2008
101-2001-411.55-01
ADS
185.28
0003229391 001972
00
07/29/2008
101-2001-411.55-01
ADS
417.04
W
(V
PREPARED 07/29/2008, 8:37:13
EXPENDITURE APPROVAL LIST
PAGE 6
PROGRAM: GH339L
AS OF:
07/29/2008 CHECK
DATE: 07/29/2008
CITY OF LA QUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO VENDOR NAME
EFT OR
INVOICE VOUCHER P.O.
BNK
CHECK/DUE
ACCOUNT
ITEM
CHECK
HAND -ISSUED
NO NO NO
------------------------------------------------------------------------------------------------------------------------------------
DATE
NO
DESCRIPTION
AMOUNT
AMOUNT
0000211 DESERT SUN PUBLISHING
CO
0003229391 001974
00
07/29/2008
101-2001-411.55-01
ADS
172.00
0003207249 002039
00
07/29/2008
101-2001-411.55-01
ADS
743.68
0003207249 002039
00
07/29/2008
101-2001-411.55-01
ADS
180.30
0003229391 001973
00
07/29/2008
101-6001-463.55-01
ADS
147.10
0003207249 002039
00
07/29/2008
101-6001-463.55-01
ADS
170.34
0003207249 002039
00
07/29/2008
101-6001-463.55-01
ADS
153.74
0003207249 002039
00
07/29/2008
101-6001-463.55-01
ADS
148.76
0003207249 002039
00
07/29/2008
101-7004-431.32-07
ADS
107.26
VENDOR TOTAL
*
2,425.50
0000708 DRUMMOND AMERICAN
CORPORATION
7011290 002014
00
07/29/2008
101-7003-431.56-52
ASPHALT TAMPER
991.77
VENDOR TOTAL
*
991.77
0003930 DSS CORPORATION
9615 000024
00
07/29/2008
101-2001-411.32-10
MAINT AGREEMENT
552.00
VENDOR TOTAL
*
552.00
0003052 DUCHENE, GERALD
121310-2 000040
00
07/29/2008
101-3003-451.33-43
INSTRUCTOR PAYMENT
294.00
VENDOR TOTAL
*
294.00
0060389 DUNHAM, KATHY
110128-5A/6A 000041
00
07/29/2008
101-3002-451.33-43
INSTRUCTOR PAYMENT
23.80
VENDOR TOTAL
*
23.80
0000887 EAGLE AERIAL IMAGING
17601 000086 1235
00
07/29/2008
502-0000-512.33-49
WALL MURALS -SUPPLIES
7,001.80
VENDOR TOTAL
*
7,001.80
0000598 ECONOLITE CONTROL
PRODUCTS INC
70400 002055
00
07/29/2008
101-7005-431.56-02
REPAIRS
317.00
VENDOR TOTAL
*
317.00
0000121 ECS IMAGING INC
6849 000024
00
07/29/2008
101-2001-411.32-10
ANNUAL SUPPORT RENEWAL
8,299.98
VENDOR TOTAL
*
8,299.98
0000309 ELMS EQUIPMENT RENTAL
INC
425957-0001 000043
00
07/29/2008
101-7003-431.44-01
EQUIP RENTAL
97.04
425943-0001 000042
00
07/29/2008
101-7004-431.44-01
EQUIP RENTAL
742.50
VENDOR TOTAL
*
839.54
0001113 ENVIRONMENTAL PRODUCTS &
08-70020 000048
00
07/29/2008
405-9001-702.32-15
SRR PM10
1,800.00
08-60038 002039
00
07/29/2008
405-9001-702.32-15
SRR PM10
11800.00
08-60039 002039
00
07/29/2008
405-9001-702.32-15
SRR PM10
1,800.00
VENDOR TOTAL
*
5,400.00
0003748 ESPINOZA, DAVID C.
W
W
PREPARED
07/29/2008, 8:37:13
EXPENDITURE APPROVAL LIST
PAGE 7
PROGRAM:
GM339L
AS OF:
07/29/2008 CHECK DATE: 07/29/2008
CITY OF LA OUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO
VENDOR NAME
EFT OR
INVOICE
VOUCHER P.O.
BNK
CHECK/DUE
ACCOUNT
ITEM
CHECK
HAND -ISSUED
NO
------------------------------------------------------------------------------------------------------------------------------------
NO NO
DATE
NO
DESCRIPTION
AMOUNT
AMOUNT
0003748
ESPINOZA, DAVID C.
396
000024
00
07/29/2008
101-3003-451.54-01
SPECIAL EVENT SUPPLIES
393.00
VENDOR TOTAL *
393.00
0001650
EXPRESS FRAME
4166
002056
00
07/29/2008
101-3006-451.56-55
SUPPLIES -SMALL TOOLS
1,426.81
4169
002057
00
07/29/2008
101-3006-451.56-55
SUPPLIES -SMALL TOOLS
1,235.68
4188
002058
00
07/29/2008
101-3006-451.56-55
SUPPLIES -SMALL TOOLS
868.01
VENDOR TOTAL ■
3,530.50
0000119
FEDEX
2-806-20615 000044
00
07/29/2008
101-4002-415.51-31
OVERNIGHT MAIL
21.20
VENDOR TOTAL ■
21.20
0000031
FIRST CHOICE SERVICES
424796
002014
00
07/29/2008
101-4002-415.56-27
COFFEE SUPPLIES
176.16
428385
000050
00
07/29/2008
101-4002-415.56-27
COFFEE SUPPLIES
270.25
VENDOR TOTAL r
446.41
0003876
GAYLORD BROS. INC.
1190264
000123
00
07/29/2008
101-3006-451.56-02
SUPPLIES
317.98
VENDOR TOTAL *
317.98
0000367
GENOVESE, THOMAS
P
062308
001900
00
07/29/2008
101-1002-413,51-01
REIMB-LUNCH MTG
36.00
061608
001901
00
07/29/2008
101-1002-413.51-01
REIMB-LUNCH MTG
31.00
052908
001902
00
07/29/2008
101-1002-413.51-01
REIMB-BREAKFAST MTG
22.78
061208
001903
00
07/29/2008
101-1002-413.51-01
REIMB-LUNCH MTG
37.00
061208
001904
00
07/29/2008
101-1002-413.51-01
REIMB-BREAKFAST MTG
20.62
VENDOR TOTAL *
147.40
0000368
GEORGE'S GOODYEAR
060859
002014
00
07/29/2008
501-0000-511.43-46
ROAD SERVICES
90.00
VENDOR TOTAL •
90.00
0000371
GUMMER, BRAD
120906-1
000045
00
07/29/2008
101-3003-451.33-43
INSTRUCTOR PAYMENT
409.50
VENDOR TOTAL ■
409.50
D004325
GUNTERSON, KRISTOPHER
071008
000088
00
07/29/2008
101-7005-431.56-02
REIMB-SUPPLIES
22.51
VENDOR TOTAL r
22.51
0001529
HAYWARD TILTON $
ROLAPP INS ASSOC
244930
001905
00
07/29/2008
101-1004-413.52-13
POLICY CHANGES
2,869.46
246913
001906
00
07/29/2008
101-1004-413.52-04
MID YEAR AUDIT
1,070.00
246252
001980
00
07/29/2008
101-1004-415.52-13
POLICY CHANGES
657.43
246253
001981
00
07/29/2008
101-1004-413.52-13
POLICY CHANGES
657.43
246129
000024
00
07/29/2008
101-1004-413.52-04
PROPERTY/AUTO INS RENEWAL
59,257.75
VENDOR TOTAL ■
64,512.07
0002254
HEGGE ELECTRICAL
CONTRACTORS, INC
PREPARED
07/29/2008, 8:37:13
EXPENDITURE APPROVAL LIST
PAGE 8
PROGRAM:
GM339L
AS OF:
07/29/2008 CHECK DATE: 07/29/2008
CITY OF
LA QUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO
VENDOR NAME
EFT OR
INVOICE
VOUCHER P.O.
BNK
CHECK/DUE
ACCOUNT
ITEM
CHECK
HAND -ISSUED
NO
------------------------------------------------------------------------------------------------------------------------------------
NO NO
DATE
NO
DESCRIPTION
AMOUNT
AMOUNT
0002254
HEGGE ELECTRICAL CONTRACTORS,
INC
21237
001907
00
07/29/2008
101-3005-451.43-64
REPAIRS-SP COMPLEX
110.00
VENDOR TOTAL ■
110.00
0000454
HIGH TECH IRRIGATION INC
071668
001908
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIALS
438.62
071737
001909
00
07/29/2008
101-7004-431,56-52
IRRIGATION MATERIALS
33.95
070404
001910
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIALS
13.44
070642
001911
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIALS
38.33
070861
001912
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIALS
20.28
070903
001913
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIALS
181.35
070865
001914
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIALS
41.25
070646
001915
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIALS
180.09
071509
001916
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIALS
23.47
072672
000046
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERALS
369.90
072160
000047
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERALS
343.75
073960
000123
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIAL
222.04
074148
000123
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIAL
129.30
073216
000123
00
07/29/2008
101-7004-431.56-52
IRRIGATION MATERIAL
145.55
073201
000123
00
07/29/.2008
101-7004-431.56-52
IRRIGATION MATERIAL
243.26
VENDOR TOTAL
2,424.58
0000709
HIGH TECH MAILING
SERVICES
16834
002078
00
07/29/2008
101-1003-413.55-07
CITY NEWSLETTER POSTAGE
3,007.76
VENDOR TOTAL
3,007.76
0000035
HOARD INC, HUGH
52933
001919
00
07/29/2008
101-3002-451.43-52
A/C REPAIRS
297.75
53015
001920
00
07/29/2008
101-3002-451.43-52
A/C REPAIRS
441.06
52657
002014
00
07/29/2008
101-3002-451.43-52
HVAC MAINT/SVC
302.40
53242
001918
00
07/29/2008
101-3004-451.43-52
A/C REPAIRS
142.50
53468
002014
00
07/29/2008
101-3005-451.43-59
BUILDING A/C
147.75
53036
002059
00
07/29/2008
101-3006-451.43-52
HVAC
759.19
53146
002014
00
07/29/2008
101-5008-419.43-88
MAINTENANCE
189.82
52930
001917
00
07/29/2008
101-7004-431.56-52
A/C REPAIRS
268.66
VENDOR TOTAL
2,549.13
0000036
HOME DEPOT CREDIT
SERVICES
2022929
002015
00
07/29/2008
101-3005-451.43-64
MAINT SUPPLIES
3.75
2202956
002016
00
07/29/2008
101-3005-451.43-64
CREDIT INVOICE
62.50-
4011592
002023
00
07/29/2008
101-5008-419.43-88
MAINT SUPPLIES
14.93
3041741
002028
00
07/29/2008
101-5008-419.56-02
EOC SUPPLIES
48.39
$024704
002030
00
07/29/2008
101-5008-419.43-88
MAINT A/C
403.77
8024764
002031
00
07/29/2008
101-5008-419.43-88
MAINT A/C
231.60
8024784
002032
00
07/29/2008
101-5008-419.43-88
MAINT
13.98
8203519
002034
00
07/29/2008
101-5008-419.43-88
CREDIT INVOICE
182.09-
8203320
002035
00
07/29/2008
101-5008-419.43-88
CREDIT INVOICE
11.63-
8203330
002036
00
07/29/2008
101-5008-419.43-88
CREDIT INVOICE
13.98-
6203424
002037
00
07/29/2008
101-5008-419.43-88
CREDIT INVOICE
13.98-
6111404
002038
00
07/29/2008
101-5008-419.43-88
NAINT-CITY HALL
182.10
PREPARED
07/29/2008, 8:37:13
EXPENDITURE APPROVAL LIST
PAGE 9
PROGRAM:
GM339L
AS OF:
07/29/2008 CHECK DATE: 07/29/2008
CITY OF LA
QUINTA, CALIFORNIA
------------------------------------------------------------------------------------------------------------------------------------
VEND NO
VENDOR NAME
EFT OR
INVOICE
VOUCHER P.O.
BNK
CHECK/DUE
ACCOUNT
ITEM
CHECK
HAND -ISSUED
NO
------------------------------------------------------------------------------------------------------------------------------------
NO NO
DATE
NO
DESCRIPTION
AMOUNT
AMOUNT
0000036
HOME DEPOT CREDIT
SERVICES
4023878
002025
00
07/29/2008
101-5055-422.43-61
MAINT SUPPLIES-ST N70
21.11
9023216
002017
00
07/29/2008
101-7003-431.56-55
SUPPLIES -SMALL TOOLS
343.64
6023519
002020
00
07/29/2008
101-7003-431.56-55
SUPPLIES -SMALL TOOLS
60.30
5041695
002021
00
07/29/2008
101-7003-431.56-55
SUPPLIES -SMALL TOOLS
60.28
5041705
002022
00
07/29/2008
101-7003-431.56-58
PAINT
223.04
4011662
002024
00
07/29/2008
101-7003-431.56-55
SUPPLIES -SMALL TOOLS
511.30
4023928
002026
00
07/29/2008
101-7003-431.56-52
SUPPLIES
11.83
8041808
002033
00
07/29/2008
101-7003-431.56-58
PAINT
32.28
3012660
002038
00
07/29/2008
101-7003-431.56-55
SUPPLIES -SMALL TOOLS
64.04
1041899
002038
00
07/29/2008
101-7003-431.56-55
SUPPLIES -SMALL TOOLS
168.49
5026168
002038
00
07/29/2008
101-7003-431.56-52
MATERIAL
48.16
4026337
002038
00
07/29/2008
101-7003-431.56-52
MATERIAL
27.38
4041992
002058
00
07/29/2008
101-7003-431.56-52
MATERIAL
30.61
7011124
002018
00
07/29/2008
101-7004-431.56-52
ELECTRICAL SUPPLIES
814.42
7011134
002019
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIAL
6.71
3011707
002027
00
07/29/2008
101-7004-431.56-52
ELECTRICAL MATERIAL
878.49
24379
002029
00
07/29/2008
101-7004-431.56-52
SUPPLIES
15.05
2012718
002038
00
07/29/2008
101-7004-431.56-52
ELEC/CURB REPAIR
425.67
2041877
002038
00
07/29/2008
101-7004-431.56-52
PARK SUPPLIES/MATERIAL
6.69
VENDOR TOTAL
4,163.83
0003427
HSBC BUSINESS SOLUTIONS
071853
000125
00
07/29/2008
101-1004-413.53-05
SUPPLIES -TRAINING
83.68
043143
000126
00
07/29/2008
101-1004-413.53-05
SUPPLIES -TRAINING
98.96
036082
000127
00
07/29/2008
101-1004-413.53-05
SUPPLIES -TRAINING
98.96
043324
000128
00
07/29/2008
101-1004-413.53-05
SUPPLIES -TRAINING
95.96
037003
002078
00
07/29/2008
401-1725-551.45-01
CITY HALL EXP-MICROWAVE
75.41
VENDOR TOTAL
452.97
0000988
INDIO SHOE STORE
INC
7542
000048
00
07/29/2008
101-7003-431.56-40
SUPPLIES -WORK BOOTS
211.19
7537
000088
00
07/29/2008
101-7003-431.56-40
SUPPLIES -WORK BOOTS
228.43
7540
000123
00
07/29/2008
101-7003-431.56-40
SUPPLIES -WORK BOOTS
575.23
VENDOR TOTAL *
1,012.85
0000194
JACOBS, STEVEN
120940-2
000050
00
07/29/2008
101-3003-451.33-43
INSTRUCTOR PAYMENT
140.00
VENDOR TOTAL *
140.00
0003763
JAMES, JENNIFER
120710-2
000050
00
07/29/2008
101-3003-451.33-43
INSTRUCTOR PAYMENT
176.40
VENDOR TOTAL *
176.40
0000195
JAS PACIFIC INC
BI 9906
001921
00
07/29/2008
101-5002-424.33-28
PLAN CHECK
8,000.00
VENDOR TOTAL *
81000.00
0004314
JTB SUPPLY CO., INC.
80818
001922
00
07/29/2008
101-7005-431.56-55
SIGNAL EQUIP
5,904.70
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060
ced4t 4 4 Qu-mrcv
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Authorization for Overnight Travel for
the Finance Director and Two Members of the
Investment Advisory Board to Attend the 2008 Local
Agency Investment Fund (LAIF) Conference October
22 — 23, 2008, in Sacramento, California
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve authorization for overnight travel for the Finance Director and two
members of the Investment Advisory Board to attend the 2008 Local Agency
Investment Fund (LAIF) Conference October 22 — 23, 2008, in Sacramento,
California.
FISCAL IMPLICATIONS:
Account No. 101-4001-415.51-01 Travel and Training contains $2,500 for two
Investment Advisory Board members and one staff member to attend this
conference.
Registration ($100 x 3) $300
Meals ($75 per day for two days) 450
Airfare ($280 x 3) 850
Hotel ($138 per night for two nights x 3) 830
Mileage 50
Parking 20
Total (for three attendees) 2 500
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
06b
The Annual Local Agency Investment Fund Conference will be held October 22 — 23,
2008 in Sacramento, California. The LAIF 2008 Annual Conference is a two-day
conference that focuses on financial issues affecting local governments and the
investment pool. A preliminary conference schedule is attached (Attachment 1).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve authorization for overnight travel for the Finance Director and two
members of the Investment Advisory Board to attend the LAIF Conference in
Sacramento, California, October 22 — 23, 2008; or
2. Do not approve authorization for overnight travel for the Finance Director and
two members of the Investment Advisory Board to attend the LAIF Conference
in Sacramento, California, October 22 — 23, 2008; or
3. Provide staff with alternative direction.
Respectfully submitted,
John M. Falconer, Finance Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. LAIF Conference Information
067
E
ATTACHMENT 1
0000
Save The Date
Local Agency Investment Fund (LAIF)
Annual Conference
Date: October 22 - 23, 2008
Where: Sacramento Convention Center
Sacramento, California
The annual Local Agency Investment Fund Conference will be held on
Wednesday, October 22nd at the Sacramento Convention Center in downtown
Sacramento. A post -conference tour of Investments/LAIF is scheduled the
following day Thursday, October 23rd at the California State Treasurer's Office
(Jesse Unruh Building).
It is anticipated the conference registration form will be posted on the LAIF
website (www.treasurer.cg.gov/pmia-laif) and mailed to participating LAIF
agencies two months prior to the event.
068 3
T4ht 4 Xfv Q"
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval of Second Reading of Ordinance
No. 458 Amending Title 11, Section 1 1.96.020 of
the La Quinta Charter and Municipal Code Regarding
Use of Skateboarding Park Areas
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: I
STUDY SESSION:
PUBLIC HEARING:
Adopt Ordinance No. 458 amending Title 11, Chapter 1 1.96.020 of the La Quinta
Charter and Municipal Code in compliance with California State Senate Bill 1179
("SB 1179"), regarding the use of skateboarding park areas.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
In January 2003, the City Council approved the addition of Section 11.96.020 to
the Municipal Code that set regulations for the use of skateboarding park areas and
enabled the City to enforce rules at the skate park. The addition was based on
California State Senate Bill 994 ("SB 994"), which declared skateboarding a
hazardous recreational activity. SB 994 deemed that persons 14 years of age or
older be considered as participating in a hazardous recreational activity within the
meaning of Government Code Section 831.7.
SB 1179, which passed in January 2006, basically mirrored SB 994, however
changed the age limit from 14 years of age or older, to 12 years of age or older,
and extended the operative dates of this provision until January 1, 2012.
069
The motion to introduce Ordinance No. 458 carried by the following vote:
AYES: Council Members Henderson, Kirk, Osborne, Sniff, Mayor Adolph
NOES: None
ABSENT: None
ABSTAIN: None
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt Ordinance No. 458 on second reading amending Title 11, Section
11.96.020 of the La Quinta Charter and Municipal Code regarding the use of
skateboarding park areas; or
2. Do not adopt Ordinance No. 458 on second reading amending Title 11,
Section 11.96.020 of the La Quinta Charter and Municipal Code regarding
the use of skateboarding park areas; or
3. Provide staff with alternative direction.
Respectfully submitted,
Veronica J
City Clerk
Approved for submission by:
Thomas P. Genovese, City Manager
070
Attachment 1
ORDINANCE NO.458
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA AMENDING TITLE 11 OF THE LA QUINTA
MUNICIPAL CODE BY AMENDING CHAPTER 11.96.020
WHEREAS, the City of La Quinta has determined it is the best interest of the
community to provide a designated skateboarding area; and
WHEREAS, the City has carefully considered how to best regulate the use of
such designated skateboarding areas so as to facilitate their use and enjoyment
while at the same time protecting the users of such skating facilities, pedestrians
and others from conflicts, accidents, or other eventualities which could result in
injury to person or property; and
WHEREAS, the use of any public skateboarding areas shall be deemed a
hazardous recreational activity within the meaning of Section 831.7 of the
Government Code and the City may not be held liable for injuries incurred by
persons who participate in any such hazardous recreational activity.
THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES
ORDAIN AS FOLLOWS:
SECTION 1. That Chapter 11.96.020 of the La Quinta Charter and Municipal
Code is hereby amended to read as follows:
A. All persons using a skateboarding park area within the city shall obey all
rules and regulations posted in any such area. In addition, all persons within a
skateboarding park area in the city shall comply with the following requirements:
1. No person shall skate or skateboard within a skateboarding park area at
times other than those established as the hours of operation. The hours of
operation shall be six a.m. to ten p.m.;
2. No person under the age of twelve shall use the skateboarding park area
unless supervised by a person at least twenty-five years of age. The
supervising person must assume full responsibility for the person under the
age of twelve using the skateboarding park area;
3. No person shall skate or skateboard when the skateboarding park area is
wet or when hazardous conditions, such as irregularities in the skating
surface or skateboarding park area exist;
071
Ordinance No. 458
Use of Skateboarding Perk Areas
Adopted: August 5, 2008
Page 2
4. No person shall cause or initiate any act of violence or harass another
person inside or around the skateboarding park area;
5. Only skateboards and in -line skates can be used in the skateboarding
park area. Use of other equipment, such as bicycles or scooters within the
skateboarding park area is prohibited;
6. No person shall use the skateboarding park area unless they wear proper
safety equipment including a helmet, elbow pads, and knee pads properly
sized and designated for the intended use;
7. No person shall consume food or drink in the skateboarding park area;
8. No person shall use alcohol, drugs or smoke in the skateboarding park
area or surrounding areas;
9. All persons using the skateboarding park area must place trash in cans
provided by the city;
10. No person shall cause graffiti or tagging in or around the skateboarding
park area;
11. No person shall skateboard or skate on curbs, planters, benches, steps,
railings, fences, playground equipment, driveways or areas intended for uses
other than skating within the area surrounding the skateboarding park area;
12. No unauthorized pieces of equipment, obstacles or apparatus may be
brought into the skateboarding park area;
13. No spectators are permitted within the area designated for
skateboarding;
14. Reckless or destructive skating that jeopardizes the safety of persons
or property is prohibited;
15. Glass containers are prohibited in the skateboarding park area;
16. All organized events shall have prior written approval from the
Community Services Department;
17. Animals are not allowed in the skateboarding park area;
Ordinance No. 458
Use of Skateboarding Park Areas
Adopted: August 5, 2008
Page 3
B. Any violation of any section in this chapter is deemed to be an infraction and
is punishable as such according to the provisions of this code and state law.
SECTION 2. SEVERABILITY. If any section, subsection, sentence, clause,
phrase, or portion of this Ordinance is, for any reason, held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portions of this Ordinance.
The City Council of the City of La Quinta hereby declares that it would have
adopted this Ordinance and each section, subsection, sentence, clause, phrase, or
portion thereof, irrespective of the fact that any one or more sections, subsections,
sentences, clauses, phrases, or portions thereof may be declared invalid or
unconstitutional.
SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect
thirty (30) days after its adoption.
SECTION 4. POSTING: The City Clerk shall within fifteen (15) days after passage
of this Ordinance, cause it to be posted in at least three (3) public places
designated by resolution of the City Council; shall certify to the adoption and
posting of this Ordinance; and shall cause this Ordinance and its certification,
together with proof of posting to be entered into the Book of Ordinances of the
City of La Quinta.
PASSED, APPROVED, and ADOPTED, at a regular meeting of the La Quinta
City Council held this 5t' day of August, 2008, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
073
Ordinance No. 458
Use of Skateboarding Park Areas
Adopted: August 5, 2008
Page 4
VERONICA J. MONTECINO, CIVIC, City Clerk
City of La Quinta, California
(SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
074
Ordinance No. 458
Use of Skateboarding Park Areas
Adopted: August 5, 2008
Page 5
STATE OF CALIFORNIA ►
COUNTY OF RIVERSIDE► ss.
CITY OF LA QUINTA ►
I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do
hereby certify the foregoing to be a full, true, and correct copy of Ordinance No.
458 which was introduced at a regular meeting on the 15`n day of July, 2008, and
was adopted at a regular meeting held on the 5" day of August, 2008, not being
less than five days after the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within the
City of La Quinta as specified in City Council Resolution No. 2006-115.
VERONICA MONTECINO, CMC, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do
hereby certify that the foregoing ordinance was posted on
pursuant to Council Resolution.
VERONICA MONTECINO, CMC, City Clerk
City of La Quinta, California
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Acceptance of Jefferson Street Corridor
Beautification Project No. 2005-03 and Approval of
Contract Change Order No. 1
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Accept Jefferson Street Corridor Beautification Project No. 2005-03, as 100%
complete; authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; authorize staff to release retention in the amount of $95,466, thirty-
five (35) days after the Notice of Completion is recorded; and approve Contract
Change Order No.1.
FISCAL IMPLICATIONS:
The following is a budget summary:
Project Budget Total
Total Amount Spent Through 6/30/08
Project Budget Amount Remaining
Remaining Fiscal Commitment to Contractor
Project Budget Amount Remaining After Construction
Original Construction Contract Amount
Pending Contract Quantity Adjustment Change Order No.1
New Contract Total
Amount Paid to Contractor to Date
Total Remaining Fiscal Commitment to Contractor
$ 1,249,380
$ 949,360
$ 300,020
$ 219,890
$ 80,130
$ 961,990
$ 16,663
$ 978,653
$ 758,763
$ 219,890
As shown adequate funding is available to pay the contractor's remaining billing.
076
CHARTER CITY IMPLICATIONS:
The project was partially funded with Federal Transportation Enhancement (TE)
funding and a portion of the project is funded by the City of Indio. The project was
subject to prevailing wage requirements.
BACKGROUND AND OVERVIEW:
The project is located within the median islands on Jefferson Street, between Highway
1 1 1 and Indio Boulevard. The project limits are jointly owned by the City of La Quinta
(45%) and the City of Indio (55%). The proposed improvements consisted of
landscaping the newly constructed median islands on Jefferson Street using
decomposed granite, rock, irrigation, drought tolerant ground cover, plants, shrubs,
and trees.
On September 6, 2005, the City Council adopted a resolution approving the submittal
of a project application to the Riverside County Transportation Commission (RCTC) for
Transportation Enhancement (TE) funds for the Jefferson Street Beautification Project.
On November 10, 2005, the City was notified by RCTC Staff that the Commission
approved the City's request for TE funding in the amount of $445,190 toward the
Jefferson Street Beautification Project. The Jefferson Street Beautification Project
was included by amendment in the 2006 Regional Transportation Improvement Plan
(RTIP) in March 2006. Caltrans approved the project environmental document on May
9, 2006.
On November 7, 2006, the City Council approved a Professional Services Agreement
(PSA), in the amount of $73,910, with David Evans and Associates, Inc. to prepare
the plans, specifications and estimate (PS&E) of probable construction costs for the
Jefferson Street Median Island Landscape Improvements, Project No. 2005-03.
On August 7, 2007, the City Council appropriated additional funding, in the amount of
$129,427, from unassigned Transportation Developer Impact Fees (DIF), and approved
a Cooperative Agreement, between the Cities of La Quinta and Indio, for the design
and construction of the Jefferson Street Median Island Landscape Improvements,
Project No. 2005-03. The City of Indio's City Council approved the Cooperative
Agreement on August 15, 2007.
On September 9, 2007, the California Department of Transportation (Caltrans) notified
the City that the Federal Highways Administration (FHWA) obligated funding, in the
amount of $445,000, to the Jefferson Street Median Island Landscape Improvements,
Project No. 2005-03.
071
On October 2, 2007, the City Council approved the Plans, Specifications and
Engineer's Estimate (PS&E) and authorized staff to advertise the Jefferson Street
Median Island Landscape Improvements, Project No. 2005-03, for bid.
On October 31, 2007, sealed bids were received for the construction of this project.
Marina Landscape, Inc. submitted the lowest responsive bid in the amount of
$961,990. A detailed bid comparison summary was provided for the City Council's
review as Attachment 1.
On November 20, 2008, City Council awarded a contract for $961,990 to Marina
Landscape, Inc. to construct the Jefferson Street Corridor Beautification Project No.
2005-03.
On January 25, 2008, a Notice to Proceed was issued with a one hundred twenty
(120) working day contract completion time starting January 28, 2008, and ending on
July 16, 2008. Contract Change Orders extended the project for a total of seven (7)
working days. The project was deemed substantially complete on July 8, 2008,
thirteen (13) working days early.
The project is now deemed to be 100% complete and is in compliance with the plans
and specifications. Quantity adjustments must be made between the proposed bid
quantities, and the actual quantities utilized. Actual quantities may vary from
estimated quantities and/or additional areas being added to the project scope.
Additional work was required including the addition of one (11 tree stake per tree due
to high wind concerns, the relocation of existing street name signs conflicting with
newly planted trees, and the additional excavation of existing water lines.
Prior to filing the Notice of Completion, staff must receive authorization from the City
Council to approve this project as 100% complete and authorize the City Clerk to file a
Notice of Completion.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Accept the Jefferson Street Corridor Beautification Project No. 2005-03 as
100% complete; authorize the City Clerk to file a Notice of Completion with the
Office of the County Recorder; authorize staff to release retention in the amount
of $ 95,466, thirty-five (35) days after the Notice of Completion is recorded;
and approve Contract Change Order No. 1; or
073
2. Do not accept Jefferson Street Corridor Beautification Project No. 2005-03 as
100% complete; do not authorize the City Clerk to file a Notice of Completion
with the Office of the County Recorder; do not authorize staff to release
retention in the amount of $ 95,466, thirty-five (35) days after the Notice of
Completion is recorded; and do not approve Contract Change Order No. 1; or
3. Provide staff with alternative direction.
Respectfully submitted,
Imothy R. J nas , P.E.
ic Works Director/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Quantity Adjustment & Work Directive CCO #1
079
ATTACHMENT
Sheet 1 of
CONTRACT: Jefferson Street Corridor Beautification Project PROJECT NO. 2005-03
CONTRACTOR: Marina Landscape, Inc.
1900 S. Lewis St.
Anaheim, CA 92805
CONTRACT CHANGE ORDER NO.1
Pursuant to the terms ofthe original Contract Agreement, you are hereby directed to make the herein described changes or do the following
described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms,
general conditions, and special provisions of the original Contract.
DESCRIPTION OF CHANGE
This Contract Change Order allows for all extra work as ordered in Work Directives 1-4. Directed work may have included ornothave been
limited to additional potholing for water lines, adding additional tree stakes, moving street name signs, and etc. Total it 14,335.43
This Contract Change Order also allows for a Contract Quantity Adjustment between the Bid Quantities and the Actual Quantities Installed.
In this case the quantities remained the same except for the installation of one additional Irrigation Controller Unit. Total $ 2,327.00
By reason of this contact change order the time of completion is adjusted as follows: .7. working days added to contract time.
The revised contract completion date shall he: 07/25/08
************kk**k********k*k**k******************k*****************************k**********
Submitted By: Date:
Approved By: Date:
avegtvencareflrnnslderntloatothedmrgeproposedandherebyagree, ifthisproposaltsapproved, that wewi/1We. the imoedCtractar/etrn
provide aldgrtipmfisa/materials,perjormalilabor,exceptas may benatedabove,andperjormallservicesnecessmytocomplete the above
speciRed war$ and ccepr as fidl payment the amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By: Title: Pie 5 rrc%✓ l
Contractor: r%.✓a 1AAJe/sca o a Date: ]/L'i/r00 S
C:1000UAAiN[S ANO SETTmO5U1ARTY_RLOCAL SETT0263\TL•'1UPOMRV INT¢RNETFILE510LKI1CCOsl WAM AORI3T WORK OIRECrIVP.S.000
.. 080
CITY OF LA QUINTA
Jefferson Street Corridor Beautification Improvements
Project No. 2005.03 Federal Aid Project No. RPSTPLE 5433 (008)
Final Quantity Adjustment Comparison
Base Bid Area No. 1 Actual Quantity Installe
Contractor
Cost
Item No Description
Unit
Bid Qty
Unit Price
lQuardityl New Total
Unit Price Extended Price
Difference
1
Mobilization
LS
1
$23,00000
1
$23,000.00
$23,000.00
$23,00000
$000
2
Traffic Control
LS
1
$15,18000
1
$15,180.00
$15,18000
$15,18000
$0.00
Provide Dust Control (PM 10) in
3
LS
1
$2,200.00
1
$2,200.00
$2,200.00
$2,200.00
$0.00
4
Clearing and Grubbing
SF
98,900
$0 01
98,900
$989 00
$0 01
$989.00
$0.00
5
Jacking and Boring for In gation
LF
1,815
$29 00
1,815
$52,635 00
$29 00
$52,635.00
$0.00
6
Import Material at Median for Berms
CY
1,400
$28 00
1 1,400
$39,200 00
$28.00
$39,200 00
$0.00
Furnish and Install 4"-8" Arizona Cobble
7
par plans Detadkival Succ,fi,zlanub
TN
481
$84 00
481
$40,404 00
$84 00
$40,404.00
$0.00
Furnish and Install 3' Diameter Sierra Select
8
Boulders
EA
149
$104.00
149
$15,49600
$104.00
$15,496.00
$0.00
Furnish and Install T Diameter Sierra Select
9
EA
72
$174.00
72
$12,52800
$174.00
$12,528.00
$000
urnis an ns a eser o
10
Decomposed Granite Fines 3/8" Minus IT'
TN
847
$59 00
847
$49,973.00
$59.00
$49,973 00
$000
Install Water Mum Hot -Tap Connection
11
Ondiol,
EA
4
$30,843.00
4
$123,37200
$30,843.00
$123,372.00
$000
Furmsh and Install Rarmaster Controller
12
v
LS
1
$2,327.00
2
$4,654 00
$2,327 00
$2,327.00
$2,327 00
Furnish and Install Rammaster Controller
13
LS
1
$2,879 00
1
$2,879 00
$2,879.00
$2,879 00
$000
Furnish and Install Rammaster Controller
14
I
LS
1
$2,667 00
1
$2,667.00
$2,667.00
$2,667 00
$0.00
Furnish and Install Rammaster Controller
15
LS
1
$2,667 00
1
$2,667.00
$2,667.00
$2,667 00
$0.00
Famish and Install Maxicom Controller (E)
16
-
LS
1
$7,988.00
1
$7,988.00
$7,988.00
$7,988001
$0.00
Coordinate with City and Connect existing
17
LS
1
$355 00
1 1
$355 00
$355 00
$355.00
$000
Irrigation System (Complete and in place -
18
LS
1 1
$160,15900
1
$160,159.00
$160,159.00
$160,15900
$0.00
Furnish and Install 24" Box Pynis
19
Kawakami
EA
79
$258 00
79
$20,382.00
$258 00
$20,382.00
$0.00
Furnish and Install 24" Box Lagastroemia
20
EA
34
$258 00
34
$8,772.00
$258 00
$8,772.00
$0.00
21
Furnish and Install 24" Box Trpuana Tipu
EA
22
$258 00
22
$5,676 00
$258.00
$5,676 00
$0.00
Fumrsh and Install 14'-16' BTH Phoenix
22
EA
19
$4,000 00
19
$76,000.00
$4,000.00
$76,000 00
$0.00
23
urnrs an ns a - oenix
EA
16
$4,00000
16
$64,000.00
$4,000.00
$64,000.00
$0.00
Furnish and Install 8'-10' BTH
24
s s
EA 1
3
563800
3
$1,914.00
$63800
$1,91400
$0.00
Furnish and Install IT-14' B"I H
25
EA
2
563800
2
$1,276.00
$63800
$1,27600
$0.00
Furnish and Install gallon Abandon
26
EA
60
$12 50
60
$750 00
$12.50
$750 00
$0.00
Furnish and Install 5 gallon Bougainvillea
27
EA
312
$1500
312
$4,680.00
$1500
$4,680,00
$0.00
Furnish and Install 5 gallon Caesalpmia
28
patcherrume
EA
35
$12 50
35
$437 50
$12 50
$437 50
$0.00
Furnish and Install I gallon Chrysactina
29
Mex,emna
EA
924
$5.50
924
$5,082.00
$5 50
$5,082.00
$000
Fumrsh and Install 5 gallon C'orcha
30
1 Parc, flora
EA
1 40
$12 50
1 40
1 $500 00
$12.50
$500 00
$0.00
Furnish and Install 5 gallon Dasyhrion
31
EA
73
$12.00
73
$876.00
$12.00
$87600
$0.00
Furnish and Install 5 gallon FemCaClnS
32
EA
15
$12 50
15
$187.50
$12 50
$187.50
Woo
Furnish and Install 8 Cane Min Fougwena
33
EA
25
$89 00
25
$2,225.00
$89 00
$2,225 00
$0.00
Furnish and Install 5 gallon Sphaeralcea
34
Ambictia
EA
275
$6.00
275
$1,650.00
$6.00
$1.650.00
$000
Furnish and Install I Gallon Tageles
35
EA
140
$4 00
140
$560.00
$4.00
$560 00
$000
Furnish and Install 5 Gallon Box Tccoma X
36
EA
74
$12 50
74
$925.00
$12 50
$925 00
$000
Furnish and Install 5 Gallon I ecommia
37
EA
9
$10.00
9
$90.00
$1000
$9000
$0.00
Furmsh and Install I gallon Dalea Caprtata
38
EA
224
$4.50
224
$1,00800
$4.50
$1,008001
$0.00
Furnish and Install I gallon Lantana
39
Monte,olonys Alba
EA
258
$3 00
258
$774.00
$3.00
$774 00
$0.00
OU1
CITY OF LA OUINTA
Jefferson Street Corridor Beautification Improvements
Project No. 2005-03 Federal Aid Project No. RPSTPLE 5433 (008)
Final quantity Adjustment Comparison
Base Bid Area No 1 Actual Quantity Installe
Contractor
Cost
Item No. Description
Unit
Bid Ot
Unit Price
Quanht New Total
Unit PriceExtended Price
Difference
Famish and Install I gallon Lantana
40
EA
136
$3 50
136
$476 00
$3 50
$476 00
$0.00
rove e a ay plantLs tablWhaticat
Mamtenance Penod Guidelmes Provided by
41
LS
1
$4,000 00
1
$4,000 00
$4,000 00
$4,000.00
$0.00
t
Accordance with (Sty Reguiements
42
Guidelines Provided by the City
LS
1
$20,000 00
1
$20,000 00
$20,000 00
$20,000.00
$0 00
Furnish andsta Inll metes pedesal
concrete pad and conduit raceway to
43
Im enal Irn anon Distnetpower pick LID
LS
1
$6,145.00
1
$6,14500
$6,14500
$6,145.00
$0.00
M`s an nsta meta pedestal
concrete pad and conduit raceway to
44
r,luclnicLS
1
$8,675 00
1
$8,675 00
$8,675 00
$8,675.00
$0 00
Famish and Install meta pedestal "C
concrete pad and conduit raceway to
45
LS
1
$7,710 00
1
$7,710 00
$7,710 00
$7,710.00
$0 00
Funnsh and Install meter pedestal "D",
concrete pad and conduit raceway to
46
w in
LS
1
$4,700 00
1
$4,700.00
$4,700.00
$4,700 00
$0 00
urn�s an ncta meer pe csta ,
concrete pad and conduit raceway to
47
LS
1
$4,400.00
1
$4,400.00
$4,400.00
$4,400.00
$0.00
48
System Complete and In Place Per Plans and
LS
1
$154,10000
1
$154,100.00
$154,10000
$154,100.00
$000
Total
$964,317.00
$961,990.00
$2,32700
Additional Stakes, Move Signs, Wmerhne
k. Dir. #
Labor
LS
1
$14,335.43
1
$14,335.43
$14,335.43
$14,335 43
$0 00
Grand Total
$978,652.43
$976,325.43
$2,327.00
07/15/2008 17:19 7149351199 MARINA LANDSCAPE PACE 01/02
CHANGE ORDER REQUEST
No. 00003
1900 South Lewis Sheet Phone: (714) 939-6600
,Anaheim, CA 92805.6621 Fax: (714) 935-1199
Tl=- Extra Work Summary
DATE: 7/15/2008
PROJECT: Jefferson St. Cozridor
JOB: 0754
TO: Atta: Leonard K St. Sauver
CONTRACT NO:2005-03
City of La Q13ix1ta
PO Box 1504
78-495 Calle Tampico
La Quinta, Ca 92253
Phone:760-777-7048 Fax:760-777-7155
RE: To: From:
Number:
This is a summary of all of the additional work that was directed in conjtmction wittt this project.
Please provide a change order and send to this office for execution.
Ihankyou
3teni'... Dasaripliod ...::.; ,,- : - Sf'hek# , : i':-,;gaautity..'.. nits' :.:.; : - T,InjtP.rlxe ' %::'TaxlZate T'adAm6.14t 3eii-Atgoult
00001 ADDITIONAL WORK 1.000 1S
$4,110.93 0.00% $0.00 $4,110.93
A5SOCt4LTED 70 KOT TAP
00002 MOVING STREET SIGNAGE LOW LS
SG122.35 0.00% $0.00 S41nm
AS DIRECTED
00003 INSTALLWG ADDmONAL 1.000 LS
$4,102.15 0.00% $0.00 $4.10115
TREE STAKES AND TMS
Time
By:
Date:
r�wim o
y ,r -....0 Days
21e5-1,2bv8
Unit Cost
Unit Tax:
Unit Total:
on
Date:
$14,335.43
$0.00
$14,335.43
Leonard R. SG Sauver
.. 083
C&&f 4 eefj� QUM&
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Authorization for Overnight Travel for the
Public Works Director/City Engineer to Attend the Four -
day American Public Works Association International
Public Works Congress & Exposition in New Orleans,
LA from August 17`" through August 201", 2008
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 5
STUDY SESSION:
PUBLIC HEARING:
Approve authorization for overnight travel for the Public Works Director/City
Engineer to attend the four -day American Public Works Association International
Public Works Congress & Exposition in New Orleans, LA from August 171h through
August 20`h, 2008.
FISCAL IMPLICATIONS:
Costs associated with attending the conference will be funded through Travel,
Training & Meetings, Account No. 101-7001-431.51.01. This conference was
budgeted at $2,000 in the 2008/2009 Fiscal Year budget. The breakdown of
expenditures anticipated for this conference is as follows:
Registration $ 585
Hotel (4 nights x $150) $ 600
Meals (4 days) $ 300
Travel (Air fare/car rental) $ 515
Total $2,000
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The four -day American Public Works Association International Public Works
Congress & Exposition focuses on a variety of issues affecting public works as well
as local governments in general. Seminar information is included as Attachment 1.
084
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1 . Approve authorization for overnight travel for the Public Works Director/City
Engineer to attend the four -day American Public Works Association
International Public Works Congress & Exposition in New Orleans, LA from
August 17" through August 20`h, 2008; or
2. Do not approve authorization for overnight travel for the Public Works
Director/City Engineer to attend the four -day American Public Works
Association International Public Works Congress & Exposition in New
Orleans, LA from August 17`h through August 201", 2008; or
3. Provide staff with alternative direction.
Respectfully submitted,
T' othy R. Joi as r, P.E.
Public Works Dire or/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Conference Material
085
2008 Congress
ATTACHMENT 1
-�LA�lj LOOn ;L.....:..... .'.. bt:. \Coal:.;l..o r:.. r:.... 4.a r,•..or:cn..t
{J��) et��Q O'Ttl/���$ ���9✓r�ss
� i j_�`��G.1-L� ELexposillou.
Search -N ABOUT CONGRESS
For more than 100 years, the APWA International Public Works Congress & Exposition
Attendee Home has drawn thousands of public works professionals from all over the world. If you're like
many, you have limited resources for professional development, so you've chosen
APWA's Congress as your preferred venue for:
• Outstanding education sessions that address current public works Issues —as
well as ongoing challenges Choose from more than 120 technical and
professional development sessions that will be presented by your colleagues —
who will Impart their vital knowledge and experience to you. APWA's education
Attendee FAQs
sessions are based on the very latest learning models —classroom, interactive
Community Outreach
and "live" learning labs
• The chance to see an extensive gathering of exhibitors that will showcase the
Education
latest products, services and technologies specific to public works APWA's
Exhibitor List
exhibit floor encompasses more than 100,000 square feet! Special "non -
compete" hours allow you to visit the floor —uninterrupted
Exposition
• Opportunities to network with your peers, hone your leadership abilities and
Featured Speakers
learn new job skills APWA offers Congress attendees MANY opportunities to
meet and mingle with your peers —the Get Acquainted Party, Awards Ceremony,
Full Schedule
Banquet and Reception and more! Build lasting professional relationships and
make a few lifelong friends at the same time
Green
Personal Schedule
Registration Fees
Congress Overview
Sightseeing Tours
APWA's Congress will feature more than 120 technical and prefessional development
sessions presented by your colleagues and Industry vendors There's no better way to
Speaker Handouts
learn than from those who are "in the know " You can earn CEUs and PDHs that will add
Special Events
value to the Information you learn onsile The exposition —keeping in line with the
Impressive size of our host site —will be the BIGGEST ever'
Stormwater Summit
Travel Information
Who Should Attend?
Workshop Wednesday
Public Works Directors
Superintendents and Managers
Directors and Managers of Operations and Operations Personnel
Contact Information
City and County Engineers
Consulting Engineers
2009 Call For
Construction Directors and Managers
Presentations
Solid Waste Managers and Coordinators
Public Fleet Directors and Managers
Sponsors
Public Facilities and Grounds Directors and Managers
VOLUNTEER!
Water Services Directors and Managers
Streets/Roads/Bridges Directors and Managers
Transportation Directors and Managers
Stormwater and Flood Control Directors and Managers
Emergency Management Directors and Coordinators
Anyone else whose responsibilities are public works -related
Areas Covered
Career & Personal Development
Construction Management
Emergency Management
Engineering & Technology
Facilities
Fleet Services
Green/Su star nabli I ity
ons
http://www.apwa.net/Meetings/Congress/2008/attendee/about.asp 7/28/2008
2008 Congress
Management
Parks & Grounds
Solid Waste
Snow & Ice
Stormwater
Streets/Roads/Bridges
Traffic Operations
Utilities/Right-of-Way
Water & Wastewater
See what you missed at 2007 Congress
Future Congress Dates & Locations
International Public Works Congress & Exposition
2009 September 13 - 16
Columbus, OH
2010 August 15- 18
Boston, MA
2011 September 18-21
Denver, CO
2012 August 26 - 29
Indianapolis, IN
2013 August 25-28
Chicago, IL
Attendee FAOs
Columbus Convention Center
Boston Convention & Exhibition Center
Colorado Convention Center
Indianapolis Convention Center
McCormick Place
087
http://www.apwa.net/Meetings/Congress/2008/attendee/about.asp 7/28/2008
v - 5
5
OF
Qw
COUNCIURDA MEETING DATE: August 5, 2008 AGENDA CATEGORY:
BUSINESS SESSION: _
ITEM TITLE: Authorization for Overnight Travel for the CONSENT CALENDAR: X�
Emergency Services Coordinator to Attend the Mitigation
Training Course Sponsored by the California Specialized STUDY SESSION:
Training Institute in San Luis Obispo, California from
September 17-19, 2008 PUBLIC HEARING:
RECOMMENDATION:
Approve the overnight travel for the Emergency Services Coordinator to attend the
Disaster Mitigation Training Course Sponsored by the California Specialized Training
Institute (CSTI) operated by the State Office of Emergency Services (OES) in San Luis
Obispo, California from September 17-19, 2008 (Attachment 1).
FISCAL IMPLICATIONS:
The costs associated with the attendance at the training course will be funded from
Travel, Training and Meetings Fund, account #101-5056-425.51-01. Costs include
two nights of lodging and meals. Employee will travel by city vehicle. The breakdown
of estimated expenditures for the training course is as follows:
• Hotel ($93 x 2) $ 186
• Meals $ 80
Total $ 266
CHARTER CITY IMPLICATIONS:
None
088
BACKGROUND AND OVERVIEW:
This course will improve the skills and abilities of the Emergency Services Coordinator.
The Disaster Mitigation training course contains information on disaster mitigation,
response and emergency management. At the end of the course, participants will be
able to use this information in city planning. This course is one of several required for
certification by the state in emergency management.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the overnight travel for the Emergency Services Coordinator to attend
the Disaster Mitigation Training Course Sponsored by the California Specialized
Training Institute in San Luis Obispo, California from September 17-19, 2008;
or
2. Deny the request for overnight travel; or
3. Provide staff with alternative direction.
Respectfully submitted,
-7&z� 424�
Tom Hartung, Building & Safety Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Mitigation Training Course
2
089
ATTACHMENT 1
For more information please call (805) 549-3536.
Disaster Mitigation
1 1/2-day/12-hr. course
This program introduces the Emergency Manager to the basic concepts
of mitigation as a part of a comprehensive Emergency management
program. The course will present information on the specific grants
programs, the state Hazard Mitigation Plan, and the relationship
between the federal, state and local government in mitigation.
Topics will include:
• The importance of and the development of the Local Hazard
Mitigation Plan (LHMP)
• The Hazard Mitigation Grant Program (HMGP)
• Flood Mitigation Assistance (FMA)
• Emergency Management Planning Grant (EMPG)
• Supplemental Grant Programs
• The Hazard Analysis Process
• The State of California Hazard Mitigation Plan
• Benefit Cost Analysis (BCA)
• The Role of FEMA in Mitigation
• The Role of the State of California in Mitigation
• Applicant Eligibility
3 090
State of California Governor's Office of Emergency Services
September 2008- June 2009 Training Schedule
Course Gass Begin End Course Tuition Aof POST Title Number Date Date Course Location Status Fee His Plan II ApProved
Emorgency Management • V. (805) 549 3536 F. (805) 549.3348 OESICSTI Training Schedule - July 2008June 2009
Crteis Communications & the Media: let Level
CCM1.1-08 10/27/08 10/31/08 CSTI-San Luis Obispo, CA
CCMI-2-08 04/20/09 04/24/09 f:STI-Can r ,lie nAie nA Pen $750 40 III Pending
CCM2-1.08 05/11/09 05/15/09 CSTISan Luis Obispo, CA en $750 40 III pe do
Crisis Communications & the media: 3^i Level
n on mergencymanagorrnard: Earthquake
E48
E2-08
09/08/08
10/06/08
09/12/08
10/10/08
CSTI-San Luis Obispo, CA
CSTI-San Luis Obispo, CA
Full
$750
4o III
Yes
E3-08
11/03108
11/07/08
CSTISan Luis Obispo, CA
Open
Open
$750
$750
40 III
40 III
Yes
Yes
E4-08
E5-08
12/01/08
01/05/09
12/05/08
07/08/09
San Jose, CA
Novato, CA
Closed
$750
40 ill
Yes
E6-08
02102/09
02/06/09
TBD
Closed
Closed
$750
$750
40 III
40 III
Yes
Yes
ET 08
E8-08
03116/09
04/27/09
03/19/09
05/01/09
Redwood City
CSTISan Luis Obispo, CA
Closed
Open
$750
40 III
Yes
E9.08
0511IN9
05/21/09
CSTI-San Luis Obispo, CA
Open
$750
40 III
40 III
Yes
Yes
E10-08
Earthquake Sornbnar
06/01/09
06/05/09
CSTI-San Luis Obispo, CA
Open
$750
40 III
Yes
Emergency Planning and Special Needs Populations lurin)
G230 Principles or Emergency Management
Exorcise Design WorkMop
EDWI.08 08/05/08 08/06/08
Ontario, CA
Closed
16
Pending
EDW2-08 11M8 1'1/05/08
Sacramento
Closed
16
Pending
EDW3.08 09/09/08 09/10/08
Placer County Water Agency
Closed
16
Pending
EDW4.08 07=8 07/24/08
Torrance
Closed
16
Pending
- EDW5-08 07/09/08 07/10/08
Bakersfield
Closed
16
Pending
EDW608 0820/08 8/21/08
Goleta
Closed
16
Pending
Emergency Services Coordinator Beak Training
DlsasterMif�tion
DMI.08 09/18/08 09/18/08
CSTISan Luis Obispo
Open
8
Pendino
Disaster Planning
DPI-08 02123/09 02/27/09
CSTI-San Luis Obispo
Open
40
Perth ng
Managing Sustained Operations
MSO1-08 09129/08 10/03/08
San Bernardino
One.,
An
and
OSi-08
09/22108
ON 08
CSTISan Luis Obispo, CA
Open
$800
40
t Pending
OS2-08
10/20/08
1024108
CSTI-San Luis Obispo, CA
Open
$800
40
1 Pending
OS3-08
11/17/08
11/21/08
CSTI-San Luis Obispo, CA
Open
$800
40
1 Pending
084-08
01/26/09
01/30/09
CSTI-San Luis Obispo, CA
Open
$800
40
1 Pending
OS5-08
03/09/09
03/13/09
CSTISan Luis Obispo, CA
Open
$800
40
1 Pending
OS6-08
06/04/09
05/08/09
CSTI-San Luis Obispo CA
Open
$800
40
1 Pending
Officer Safety and Field Tactics for Investigators
OSI-1-08
04/06/09
04/10/09
CSTI-San Luis Obispo, CA
0
$800
40
Pending
Terrorism I
TI-1-08 1020/08 1024/08 CSTI-San Luis Obispo, CA Open $650 36 N/A Pending
Custom Training Programs are designed State of CA Governor's Office of Emergency ServicesyrW w.oes.Ca.8:oV
to address your specific needs, for information 1 of 5 All tuitions are subject to change.
V. (805) 549-3535 06/03/08
Tt"01 4 4 Qu&roj
COUNCEURDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval of a City Policy for the Artwork
Donation Program
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
13 dil i]'&9 DM9 C130
PUBLIC HEARING:
Approve a City Policy for the Artwork Donation Program (Attachment 1).
FISCAL IMPLICATIONS:
There may be costs associated with future maintenance or removal of art pieces.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On July 1, 2008, the City Council recommended that staff create one donation form to
be used for both types of art donations; artists or individuals contributing artwork to
the City or artwork that is donated in memory of a La Quinta resident. Staff has
updated the form to include these recommendations. For memorial donation requests,
the City Council suggested a minimum of twelve months elapse from the time of the
person's demise. Council Member Kirk requested that a cover letter from the City be
created explaining the Art Donation Program including the reasons why all donations
are not able to be accepted.
Donors wishing to donate artwork for public display would submit a request to the City
Council. The proposed donation application will then go to the Community Services
Commission for a recommendation. If the Community Services Commission
recommends the donation, staff would then prepare a staff report and resolution for
the City Council's consideration and acceptance.
092
The resolution would include the following information:
Donor Name, Artist Name, and Artwork Title;
City Council accepts donated artwork upon determination of appropriateness;
Artwork becomes property of the City;
Retail value (if known);
The City shall not be liable to the donor for loss, damages or theft of the
artwork while housed at City facility;
All costs associated with the preparation, installation, and plaque will be
borne by the donor (and shall be paid to the City).
The City will retain the right to remove the display if and when it sees fit;
The City will have the right to dispose of the artwork, and the donor shall
have no further claim to the artwork upon acceptance of the donation;
The City will not be liable to the donor for any loss, damage or theft of the
artwork.
Artwork Donated in Memory of an Individual will have the same process as above,
with the addition of a twelve month waiting period. The person memorialized must
have been a resident of the City of La Quinta.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve a City Policy for the Artwork Donation Program; or
2. Do not approve a City Policy for the Artwork Donation Program; or
3. Provide staff with alternative direction.
Respectfully submitted,
1—�6n -
Edie Hylton
Community Services Director
093
/Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Artwork Donation Program
094
S:\CityMgr\STAFF REPORTS ONLY\08-05-08\C3 - Donation of Artwork.doc
ATTACHMENT 1
c% 4 40"
ARTWORK DONATION PROGRAM
Dear Art Donor,
Thank you for considering the City of La Quinta to donate art work. The City
prides itself on enhancing the arts and culture of the community and adding new
art pieces for all to enjoy strengthens this goal. Art donations made to the City by
local artists, residents, or in memory of loved ones are greatly appreciated by the
City Council.
Although the City would like to accept all donations provided to them, it is simply
not possible. The City has limited space for public display as well as storage
capacity.
Please consider the following items in contributing to the Art Donation Program:
• The donated art work will become property of the City. The City will not be
liable for any damages, loss or theft of the art piece once it has been
accepted by the City.
• The determination for the City Council to accept the artwork will be based
on a number of criteria including but not limited to appropriateness of the
art, condition of the art, ongoing maintenance, and storage and location
availability.
• If this is a Memorial Art Donation, the City Council requests a twelve month
"waiting period" before considering the art work for donation. The person
being memorialized must have been a resident of La Quinta. When an
individual or group is interested in making an art donation in a person's
memory, the donor(s) must submit a letter to the City Council for
consideration. The City Council will consider whether or not to accept the
artwork and, if the City Council wishes to accept the artwork, determine a
location.
• It is requested that the donor pay all costs associated with the preparation,
installation and removal of the art donation. The City will pay for any
further restoration, storage and ongoing maintenance and repair.
• The decision to accept or deny the art work will be made by the City
Council.
095
Iir
ARTWORK DONATION PROGRAM
• The City will retain the right to terminate the display of the art work. If the
City determines to dispose of the artwork, it may do so as it deems
appropriate and shall have no obligation to notify the donor of the intended
disposition.
The Artwork Donation Program is established to enhance the art and culture of
residents by placing art in public facilities to be enjoyed by all.
The locations that are eligible for public display include:
La Quinta City Hall
La Quinta Library
La Quinta Museum
La Quinta Senior Center
All costs associated with the preparation, installation, and removal of the art piece
are the responsibility of the donor(s), as is the cost of purchasing and engraving a
plaque that will be placed adjacent to the artwork.
Please fill out the attached form for donation of art to the City of La Quinta. The
City reserves the right to make modifications or alterations to this program as
deemed appropriate. For additional information, please contact the Community
Services Department at (760) 777-7090.
I
ARTWORK DONATION PROGRAM
DONOR INFORMATION
Name:
Address:
City: State: Zip:
Telephone: ( ) Fax: ( )
Email:
Preferred Location (Please choose in order of preference):
La Quinta City Hall
La Quinta Library
Information about artwork being donated:
Type:
Artwork Title:
Special care instructions:
La Quinta Museum
La Quinta Senior Center
Artist/Owner:
Value:
Additional Information Needed for Memorial Donations:
Name of person being memorialized:
Date Deceased:
Time frame the person was a City of La Quinta resident:
From: To:
097
Donor's understanding, acceptance, and signature:
/, (print name), have read the
information regarding the City of La Quinta's Artwork Donation Program. /
understand, accept, and will comply with all the terms as specified herein,
and will not hold the City of La Quinta liable for any damages or theft my
donated artwork may suffer while housed in one of the City's facilities. l
understand that once the donation is accepted, l no longer have any interest
in the artwork, and that the City may dispose of the artwork as it seems fit.
Donors Signature:
���������������������CITY OF LA�QUINTA USE ONLY ...................... 0.0seal
Date considered by City Council:
Approval/Acceptance of artwork:
Location approved/determined by City Council:
Date of Donation:
Estimated Cost of Installation:
Payment
Residency Requirement Met:
Plaque Ordered:
Artwork Delivered & Installed:
Plaque Installed:
Donor Notified:
Yes No
093
L�T
a-
4"
�CF`y OF Ttl4'�4`'
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval
Agreement (PSA) for
Project No. 2008-03 ai
Yard, Project 2007-08
RECOMMENDATION:
of a Professional Services
Design of Fire Station 32
d Phase I of the Corporate
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a Professional Services Agreement in an amount not to exceed $701,258 for
design and construction administration services for Fire Station 32 and Phase I of the
corporate yard and authorize the City Manager to finalize and execute the Agreement.
FISCAL IMPLICATIONS:
On April 15, 2008, the City Council adopted the 2008/2009 Capital Improvement Plan.
Phase I of the corporation yard and the Village fire station are both identified to receive
design and construction funding for this Fiscal Year. There is $318,000 remaining in the
corporation yard design line item and $383,258 in the fire station design line item for an
available funding total of $701,258.
CHARTER CITY IMPLICATIONS:
None. When the Fire Station is constructed, it will be bid as a prevailing wage project
due to the use of fire funds on deposit with the County.
BACKGROUND AND OVERVIEW:
On June 17, 2008, the City Council authorized the distribution of a Request for Proposal
(RFP). A consultant selection committee comprised of the following individuals was
appointed by the City Manager:
Tim Jonasson Public Works Director
Tom Hartung Building and Safety Director
Nick Nickerson NAI Consultants
Dorian Cooley Battalion Chief
099
On July 21, 2008 the City received eighteen proposals for the project. After review of
the proposals, the committee reduced the list and the following firms were scheduled for
formal interviews:
MW Steele Group
Nicoloff & Associates
Dominy and Associates
Osborn
WLC
Martinez Architects Inc.
Formal interviews were conducted on July 28, 2008 and Dominy and Associates
Architects was selected as the most qualified firm for the project. Negotiations were
initiated and were ongoing at the writing of this report. Today's action will allow staff to
complete the negotiations in a deliberate manner and authorize the City Manager to
finalize the Agreement with the firm. If for whatever reason the negotiations are not
successful with Dominy and Associates, staff will initiate negotiations with the second
ranked firm (M.W. Steele) and so on until an agreement is reached for an amount not to
exceed $701,258. The successful firm will be required to enter into the City's standard
Professional Services Agreement.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve a Professional Services Agreement in an amount not to exceed
$701,258 for design and construction administration services for Fire Station 32
and Phase I of the corporate yard and authorize the City Manager to finalize and
execute the Agreement; or
2. Do not approve a PSA; or
3. Provide staff with alternative direction.
Respectfully submitted,
Tom Hartung, Building and Wety Director
Approved for submission by:
Thomas P. Genovese, City Manager 100
2
T-itr41wR
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval of an Amendment to the
Professional Services Agreement with Tri-State Land
Surveyors & Civil Engineering, Inc. for Construction
Surveying Services
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve an Amendment to the Professional Services Agreement (PSA) with Tri-State
Land Surveyors & Civil Engineering, Inc. for Construction Surveying Services
(Attachment 1) and authorize the City Manager to execute the Amendment.
FISCAL IMPLICATIONS:
Attachment 1 is the Amendment to the PSA with Tri-State Land Surveyors & Civil
Engineering, Inc. It includes a revised "Exhibit B" (the "Schedule of Compensation")
showing the new rates which have increased from the original rates to accommodate
cost of living adjustments. The new rates will be locked in for the next two years.
The Agreement is based on time and materials. Construction surveying services will
be paid out of the individual CIP project budgets. As requested by City Council on
July 15, 2008, staff renegotiated these rates from a 15% increase down to a $5
increase over the existing rates. Below is a comparison of existing rates and new
rates:
Work Description Existing Rate New Rate
2 Person Survey Crew $145 $150
3 Person Survey Crew $185 $190
Office Calcs $110 $115
Professional Land Surveyor Review $1 10 $1 15
CHARTER CITY IMPLICATIONS:
None. This contract requires the contractor to pay prevailing wages.
101
BACKGROUND AND OVERVIEW:
On June 6, 2006, City Council authorized staff to distribute a Request for Proposal
(RFP) for construction surveying services.
On August 1, 2006, City Council approved a Professional Services Agreement (PSA)
for construction surveying services with Tri-State Land Surveyors & Civil Engineers,
Inc. The Agreement called for an initial two-year term beginning August 2, 2006 and
ending August 1, 2008, with an option for up to one additional two-year term
(extended term) upon mutual agreement by both parties. Tri-State has performed well
during the initial term therefore staff recommends extending this contract. Based on
direction from the City Council during the July 15, 2008 meeting, staff has re-
negotiated the new rates down to their current levels.
If approved by City Council, the Amendment would extend the term of the PSA for an
additional two (2) years, beginning August 5, 2008 and ending August 4, 2010
(extended term). The Agreement is based on "time and materials". The Amendment
also includes new rates as shown in Exhibit "B" of the Amendment (Attachment 1).
The Scope of Services for the existing PSA is included as Attachment 2.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve an Amendment to the Professional Services Agreement with Tri-
State Land Surveyors & Civil Engineers, Inc. for Construction Surveying
Services and authorize the City Manager to execute the Amendment; or
2. Do not approve an Amendment to the Professional Services Agreement
with Tri-State Land Surveyors & Civil Engineers, Inc. for Construction
Surveying Services and do not authorize the City Manager to execute the
Amendment; or
3. Provide staff with alternative direction.
102
Respectfully submitted,
k
on on, P.E.
Public Works ector/City Engineer
Approved for submission by:
67AA 4.-
Thomas P. Genovese, City Manager
Attachments: 1 . Amendment to Professional Services Agreement with
Tri-State Land Surveyors & Civil Engineers, Inc. for
Construction Surveying Services
2. Scope of Services (Exhibit A) of existing Professional
Services Agreement with Tri-State Land Surveyors &
Civil Engineers, Inc. for Construction Surveying
Services
103
ATTACHMENT 1
AMENDMENT TO AGREEMENT BETWEEN
TRISTATE LAND SURVEYORS & CIVIL ENGINEERS INC. AND CITY OF LA QUINTA
This Amendment to the Professional Services Agreement for Construction Surveying
Services, made and entered into on August 5, 2008, by and between the Tri-State Land
Surveyors & Civil Engineers, Inc., herein referred to as the "Contractor" and the CITY OF LA
QUINTA, herein referred to as the "City".
WITNESSETH:
WHEREAS, the CITY is desirous of Amending its Professional Services Agreement for
Construction Surveying Services with Contractor to provide for an additional two (2) years of
service; and
WHEREAS, the CONTRACTOR, is agreeable to rendering services to the City on the
terms and conditions contained in the Agreement for Construction Surveying Services between
Contractor and City.
IT IS AGREED that 'Paragraph 3.4" of said Agreement is hereby amended to read in its
entirety as follows:
A. Term: Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this
Agreement, this Agreement shall continue in full force and effect beginning August 5,
2008 and terminate on August 4, 2010 (extended term).
IT IS AGREED that the Contractor shall be compensated for the services rendered
pursuant to this Agreement, in accordance with the attached Exhibit "B" (the "Schedule of
Compensation").
IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement
as of the dates stated below.
Dated:
CITY OF LA QUINTA
Bv:
THOMAS P. GENOVESE
City Manager
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
Dated: Z 8 jo L- � 0 8
Tri-State L n Surveyo Civil Engineers Inc.
By: / `
Name:
Title:
"CONTRACTOR"
i0DO
EXHIBIT B
TRPSTATE LAW SURVEYORS & CIVIl ENgINEERS, INC.
78.120 CARE ESTAdo, SUITE 102, LA OUINTA, CAHFORNIA 92253
QL (760) 564.0271 (800) 363.6306 FAX (760) 564,0279
July 17, 2008
City of La Quinta
Attn: Timothy R. Jonasson
78-495 Calle Tampico
La Quinta, CA 92247-1504
Re: Professional Services Agreement Executed August 3, 2006
Construction Surveying Services
(REVISED from June 16, 2008)
Dear Mr. Jonasson:
It has come to our attention that the above referenced Agreement will expire on August 1, 2008.
Pursuant to Item 3.4 of said Agreement: "... upon mutual agreement by both parties, the term
may be extended up to one additional two-year term (extended term)." Therefore, we provide
this letter as our request to extend our Agreement through August 1, 2010.
We provide our current hourly rates which we request be integrated as the Schedule of
Compensation in the extended Agreement:
2 Person Survey Crew $150.00
3 Person Survey Crew $190.00
Office Calculations $115.00
Professional Land Surveyor Review $115.00
Thank you for your consideration. Please contact me if you require anything further.
Sincerely,
Dale Grinager J
DG/mm
1 - 106
ATTACHMENT 2
EXHIBIT A
SCOPE OF SERVICES
The Consultant shall provide services as follows:
1. CONSTRUCTION SURVEYING SERVICES
The City of La Quints requires service from this Land Surveying firm to provide Construction
Surveying Services.
Services and products to be rendered in performing all work associated with the project may
include, but are not limited to; the Engineering Consultant shall be required to provide one set
of construction stakes for each of the following items as detailed:
1. Survey Control - Will be sufficiently marked and will be preserved and protected,
monuments protected or replaced as needed.
2. Clearing / Removals - One set of reference stakes or marks at 200 foot intervals on
tangent line and 100 foot on curves will be set along the limits of the construction area
or Right -of -Way for clearing purposes.
3. Rough Grade - (A) One set of grid stakes at 50' intervals. Stakes will indicate cut or fill
to finish grade as shown on approved mass grading plan. (B) One set of stakes at 25'
intervals and all angle points with appropriate cut or fill. (C) Provide one set of offset
stakes for sidewalks at 25' intervals, grade breaks and angle points with cut or fill to
finish surface.
4. Finish Grade- (A) Provide one set of stakes to delineate at 25' intervals and all angle
points with appropriate cut or fill. (B) Provide one set of offset stakes for sidewalk at
25' intervals, grade breaks and angle points with grades to finish surface. (C) Provide
one Blue Top for building pad. Stake to be set at pad grade. (D) Pad Certifications -
prior to construction of improvements, provide inspection services necessary to provide
certification of pad grade as shown on the approved grading plan.
5. Retaining/Garden Wall - Provide one (1) set of offset, line and grade stakes for wall
construction set at fifty (50) foot intervals with appropriate cut or fill to top of footing.
6. Bridge Structures- Provide one set of stakes for foundation layout and deck grades.
7. Entrance Structures- Provide one set of stakes with appropriate cut or fill for the
construction of entrance structures.
8. Building Foundations- Provide one set of stakes at an offset of 1O'x1O' to the building
corners, one stake per corner with grades to the finish pad.
9. Water, Sewer, Storm Drain, or Irrigation Lines- Provide one set of offset stakes at 50'
intervals with grades to finish surface.
1O.Drainage Boxes- Provide one set of stakes at a 5' offset to centerline of box with
grades to top of grate
11.Tree Locations- Provide one stake at centerline of each tree location.
Page 10 of 14 107
12.Project Administration - The Engineer of Work shall be available during the
length of the project to address any questions or concerns which may
arise. Three (3) sets of Grade Sheets shall be prepared and submitted to the City of La
Quinta within 48 hours of the receipt of the 'Staking Request" for the said work.
13.01fice Calculations and Supervision - Calculations as necessary to provide the field
survey crews with data as needed for staking and supervision as required.
Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained
and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-
20.0, WAGE RATES. The said rates shall include all employer payments that are required by
Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy
of such prevailing rates.
Page 11 of 14- - 108
Tit�t 4 4 a"
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: August 5, 2008
CONSENT CALENDAR:
ITEM TITLE: Approval of an Amendment to the STUDY SESSION:
Professional Services Agreement with PSOMAS for PUBLIC HEARING:
Construction Inspection Services
RECOMMENDATION:
Approve an Amendment to the Professional Services Agreement (PSA) with PSOMAS
for Construction Inspection Services (Attachment 1) and authorize the City Manager to
execute the Amendment.
FISCAL IMPLICATIONS:
Attachment 1 is the Amendment to the PSA with PSOMAS. It includes a revised
"Exhibit B" ("Schedule of Compensation") showing the new flat rate of $101 per hour
increasing to $105 per hour for construction inspection services, and a new flat rate of
$133 per hour increasing to $138 per hour for construction management which have
been requested by PSOMAS to accommodate a cost of living adjustment. The old
rates were $97 per hour for construction inspection services and $129 per hour for
construction management. The old rates have been in effect for the past two years.
After receiving direction on August 5, 2008 these rates were renegotiated down to
current levels. At this time, the City of La Quinta is only using the construction
inspector positions. Below is a comparison of existing rates and new rates:
Work Description Existing Rate New Rate August 5,
Rate
Construction Manager
$129
$133
$138
Construction Inspector
$ 97
$101
$105
Project Assistant
$ 75
$ 75
$ 75
109
The Agreement is based on time and materials. The Fiscal Year 2008-2009 budget
includes $350,000 in account 101-7006-431.32-07 for contract inspection.
CHARTER CITY IMPLICATIONS:
None. This contract requires the contractor to pay prevailing wages.
BACKGROUND AND OVERVIEW:
On June 6, 2006, City Council authorized staff to distribute a Request for Proposal
(RFP) for construction inspection services.
On August 1, 2006, City Council approved a Professional Services Agreement fOSA1
for construction inspection services with PSOMAS. The Agreement called for an initial
two-year term beginning August 2, 2006 and ending August 1, 2008, with an option
for up to one additional two-year term (extended term) upon mutual agreement by both
parties. PSOMAS has performed well during the initial term therefore staff
recommends extending this contract. Based on direction from the City Council during
the July 15, 2008 meeting, staff has re -negotiated the new rates down to their current
levels.
If approved by City Council, the Amendment would extend the term of the PSA for an
additional two (2) years, beginning August 5, 2008 and ending August 4, 2010
(extended term). The Agreement is based on "time and materials". The Amendment
also includes new rates as shown in Exhibit "B" of the Amendment (Attachment 1).
The Scope of Services for the existing PSA is included as Attachment 2.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve an Amendment to the Professional Services Agreement with
PSOMAS for Construction Inspection Services and authorize the City
Manager to execute the Amendment; or
2. Do not approve an Amendment to the Professional Services Agreement
with PSOMAS for Construction Inspection Services; or
3. Provide staff with alternative direction.
110
Respectfully submitted,
T mothy R on on, P.E.
ublic Works D ector/City Engineer
Approved for submission by:
//Z" IY44,& 4
Thomas P. Genovese, City Manager
Attachments: 1 . Amendment to Professional Services Agreement with
PSOMAS for Construction Inspection Services
2. Scope of Services (Exhibit A) of the Existing
Professional Services Agreement with PSOMAS for
Construction Inspection Services
111
ATTACHMENT 1
AMENDMENT TO AGREEMENT BETWEEN
PSOMAS AND CITY OF LA QUINTA
This Amendment to the Professional Services Agreement for Construction
Inspection Services, made and entered into on August 5, 2008, by and between the
PSOMAS, herein referred to as the "Contractor" and the CITY OF LA QUINTA, herein
referred to as the "City".
WITNESSETH:
WHEREAS, the CITY is desirous of Amending its Professional Services Agreement
for Construction Inspection Services with Contractor to provide for an additional two (2)
years of service; and
WHEREAS, the CONTRACTOR, is agreeable to rendering services to the City on the
terms and conditions contained in the Agreement for Construction Inspection Services
between Contractor and City.
IT IS AGREED that "Paragraph 3.4" of said Agreement is hereby amended to read in
its entirety as follows:
A. Term: Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this
Agreement, this Agreement shall continue in full force and effect beginning August
5, 2008 and terminate on August 4, 2010 (extended term).
IT IS AGREED that "Paragraph 2.1 Compensation" of said Agreement is hereby
amended to read in its entirety as follows:
For the services rendered pursuant to this Agreement, Consultant shall be compensated in
accordance with the attached Exhibit "B" (the "Schedule of Compensation") at a flat rate
of $101.00 per hour for construction inspection services and a flat rate of $133.00 per
hour for construction management. Fees will increase to $105.00 for the construction
inspection services starting on August 5, 2009.
PSOMAS Construction Inspectors will be assigned to the City from a pool of the following
individuals: Jim Arrender, Tim Stanley, Derrick Watkins, Pat Johnson, Michael Payment
and Juan Rey. Mike Aguilar will be assigned as the Construction Manager. PSOMAS shall
get City's approval prior to re -assigning any other individuals to work for the City other
than those named above.
IN WITNESS WHEREOF, the parties have executed this Amendment to the
Agreement as of the dates stated below.
112
Dated:
ATTEST:
CITY OF LA QUINTA
By:
VERONICA J. MONTECINO, CMC, City Clerk
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
Dated:
THOMAS P. GENOVESE
City Manager
PSOMAS
By:
Name:
Title:
"CONTRACTOR"
113
EXHIBIT B
PSOMAS
CONSTRUCTION MANAGEMENT GROUP
SOUTHERN CALIFORNIA REGION
HOURLY FEE SCHEDULE
City of La Quinta
Rates effective through August Z 2010
POSITION
BILLING RATES
Principal -in -Charge
$
195.00
to
$ 235.00
Carl Wallace PE - Project Officer
$205
Project Director
$
165.00
to
$ 215.00
Project Manager/Construction Manager
$
120.00
to
$ 195.00
Mike Aguilar PE - Const Manager
$133
Senior Resident Engineer
$
135.00
to
$ 185.00
Resident Engineer
$
115.00
to
$ 155.00
Assistant RE / Office Engineer
$
10500
to
$ 140.00
Construction Inspector
$
100.00
to
$ 125.00
Juan Rey - Sr Const Inspector
$101
Mike Payment - Sr Const Inspector
$101
Jim Arender- SrConstInspector
$101
Derrick Watkins - Sr Const Inspector
$101
Tim Stanley - Sr Const Inspector
$101
Pat Johnson - Sr Const Inspector
$101
Executive Assistant
$
65.00
to
$ 85.00
Kern Melnikoff - Project Assistant
$75
Sarit Stelung - Project Assistant
$75
Project Administrator
$
65.00
to
$ 95.00
Administrative Assistant
$
60.00
to
$ 85.00
NOTES:
Inspector Rate will increase to $105/hour starting August 2, 2009 - August 1, 2010
PM Rate will increase to $138/hour starting August 2, 2009 - August 1, 2010
Rates include miscellaneous related costs: vehicle, cell phone, digital camera and standard tools and equipment. All other
direct expenses will be billed at cost plus 10%.
Overtime will be charged at 135percent of the regular hourly rate. Sundays and holidays will be charged at 170 percent of
the regular hourly rate.
All Subconsultant rates will be marked up by a rate of 15 percent.
The above ranges for Construction Inspector are in compliance with SB1999 pertaining to prevailing wage requuments.
A shift which commences after 2:00pm or before 4:00am, during any twenty-four hour period, commencing at 12:01am is
subject to a twelve and one-half percent It 2.5%) differential.
Speck billing rates can be determined based on actual individual employee rates or as an average by position.
114
ATTACHMENT 2
EXHIBIT A
SCOPE OF SERVICES
The Consultant shall provide services as follows:
CONSTRUCTION INSPECTOR
1. Provide qualified technical field representative to monitor the construction of a variety
of public works Capital Improvement and private development construction projects.
2. Prepare and track project schedules as directed by the City.
3. As directed by the City, prepare necessary correspondence, reports, and memos
necessary to administer various City capital improvement projects and/or private development
projects.
4. Observe, document and report on project progress, daily construction activities, assume
the City's role and act as the City's agent with contractors, developers, other outside agencies
and with City contracted technical consultants.
115
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval of an Amendment to the
Professional Services Agreement with LandMark Geo-
Engineers & Geologists for Materials Testing Services
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve an Amendment to the Professional Services Agreement (PSA) with LandMark
Geo-Engineers & Geologists for Materials Testing Services (Attachment 1) and
authorize the City Manager to execute the Amendment.
FISCAL IMPLICATIONS:
Attachment 1 is the Amendment to the PSA with LandMark Geo-Engineers &
Geologists and includes a revised "Exhibit B" ("Schedule of Compensation") showing
the new rates, which have increased an average of 4.5% from the original rates to
accommodate cost of living adjustments and will be locked in for the next two years.
As requested by City Council on July 15, 2008 staff renegotiated these rates from an
average of 7% increase down to an average 4.5% increase over existing rates. The
Agreement is based on time and materials. Construction geotechnical services will be
paid out of the individual CIP project budgets.
The Scope of Services for the existing PSA is included as Attachment 2.
The existing Schedule of Compensation is shown in Attachment 3.
CHARTER CITY IMPLICATIONS:
None. This contract requires the contractor to pay prevailing wages.
116
BACKGROUND AND OVERVIEW:
On June 6, 2006, City Council authorized staff to distribute a Request for Proposal
(RFP) for materials testing services.
On August 1, 2006, City Council approved a Professional Services Agreement (PSA)
for materials testing services with LandMark Geo-Engineers & Geologists. The
Agreement called for an initial two-year term beginning August 2, 2006 and ending
August 1, 2008, with an option for up to one additional two-year term (extended term)
upon mutual agreement by both parties. LandMark has performed well during the
initial term; therefore staff recommends extending this contract. Based on direction
from the City Council during the July 15, 2008 meeting, staff has re -negotiated the
new rates down to their current levels.
If approved by City Council, the Amendment would extend the term of the PSA for an
additional two (2) years, beginning August 5, 2008 and ending August 4, 2010
(extended term). The Agreement is based on "time and materials". The Amendment
also includes new rates as shown in Exhibit "B" of the Amendment (Attachment 1).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve an Amendment to the Professional Services Agreement with
LandMark Geo-Engineers & Geologists for Materials Testing Services and
authorize the City Manager to execute the Amendment; or
2. Do not approve an Amendment to the Professional Services Agreement
with LandMark Geo-Engineers & Geologists for Materials Testing Services
and do not authorize the City Manager to execute the Amendment; or
3. Provide staff with alternative direction.
Respectfully submitted,
imothy R. Jon on, P.E.
Public Works ector/City Engineer
Approved for submission by:
ATE /4& 16�-
Thomas P. Genovese, City Manager
Attachments: 1. Amendment to Professional Services Agreement with
LandMark Geo-Engineers & Geologists for Materials
Testing Services
2. Scope of Services (Exhibit A) of the Existing
Professional Services Agreement with LandMark
Geo-Engineers & Geologists for Materials Testing
Services
3. Existing Schedule of Compensation for LandMark
Geo-Engineers & Geologists for Materials Testing
Services
1i8
ATTACHMENT 1
AMENDMENT TO AGREEMENT BETWEEN
LANDMARK GEO-ENGINEERS & GEOLOGISTS AND CITY OF LA QUINTA
This Amendment to the Professional Services Agreement for Materials Testing Services,
made and entered into on August 5, 2008, by and between the LandMark Geo-Engineers &
Geologists, herein referred to as the "Contractor" and the CITY OF LA QUINTA, herein referred
to as the "City".
WITNESSETH:
WHEREAS, the CITY is desirous of Amending its Professional Services Agreement for
Materials Testing Services with Contractor to provide for an additional two (2) years of service;
and
WHEREAS, the CONTRACTOR, is agreeable to rendering services to the City on the
terms and conditions contained in the Agreement for Materials Testing Services between
Contractor and City.
IT IS AGREED that "Paragraph 3.4" of said Agreement is hereby amended to read in its
entirety as follows:
A. Term: Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this
Agreement, this Agreement shall continue in full force and effect beginning August 5,
2008 and terminate on August 4, 2010 (extended term).
IT IS AGREED that for the services rendered pursuant to this Agreement, Consultant
shall be compensated in accordance with the attached Exhibit "B" (the 'Schedule of
Compensation").
IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement
as of the dates stated below.
Dated:
ATTEST:
CITY OF LA QUINTA
By:
THOMAS P. GENOVESE
City Manager
VERONICA J. MONTECINO, CMC, City Clerk
119
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
pp��
LandMarkjeoErgineers& Geologists
Dated: 71 �108 By: '
Name:
Title: ' I v L-rS�(.6 (�
120
June 20, 2008
Mr. Bryan McKinney, P.E.
Principal Engineer
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92247
Subject: 2008/2009 Fee Schedule for Construction Testing Services
La Quinta, California
LCI Proposal No.: LP08119T
Dear Mr. McKinney:
780 N. 4th Street
8 Cerdro, CA 92243
(760) 370.30D0
(760) 33789DO fat(
T7-W Wildcat Drive
Palm Desert, CA 92211
(760) 3604D665
(760) 360 0521 fax
LandMark Consultants, Inc. is pleased to provide this fee schedule for construction testing for
various projects in the city of La Quinta, California.
The following scope of work is anticipated for this project:
Soil Compaction Testing
Concrete Testing
Asphalt Concrete Testing
Our services will be provided on time and materials basis in accordance with the rates set forth
in the attached prevailing wage fee schedule. The attached fee schedule reflex the 10% increase
in field technician and inspector hourly rates, in compliance with State Prevailing Wage Rate
Table, since 2006.
We appreciate the opportunity to provide these services for the subject project. Please feel free
to call me if you have any questions.
0
Yours,
k Consultants, Inc.
V—
ra,
Palm Desert Office
U014ayA11104A
(Signature)
Name:
(Please Print)
Date:
Title:
121
EXHIBIT B
LANDMARK
g p�(.Q7r,par,y
780 N 4th Street
El Centro, CA 92243
(760) 370-3000
C760) 337-8900 fax
Construction Observation & Testing
77-948 Wildcat Drive
Palm Desert, CA 92211
Material Testing and Inspection
960) 360-0665
2008/2009 Prevailing Wage Fee Schedule
(760) 360-0521 fax
Field
Hourly Rate
Technician (Soil/Concrete/Asphalt Concrete) $ 76.00
Inspector (ICBO/AWS/CWI) $ 84.00
Ultrasonic (Level H) $ 100.00
Staff Engineer/Geologist $ 110.00
Supervisory Tech✓Operation Manager $ 95.00
Principal Engineer/Geologist $ 175.00
Word Processor/Typist $ 55.00
Fuel Surcharge due to increase m gas price $ 25.00/trip
Laboratory Test
Max. Density — Op. Moisture (A)
$ 165.00
Max. Density — Op. Moisture (B, C, D)
$ 195.00
AC Maximum Density (Marshall)
$ 180.00
Check Point
$ 66.00
Sieve Analysis
$ 112.00
Sand Equivalent
$ 75.00
R-Value
$ 252.00
CBR (100% Compaction)
$ 345.00
Soil Corrosion
$ 255.00
Concrete Compression Test
$ 23.00
Grout/Mortar Compression Test
$ 25.00
Mix Design Review
$ 230.00
Masonry Prism Compression Test
$ 140.00
AC Extraction/Gradation
$ 190.00
Basic Charges
HOURS WORKED HOURS BILLED
Sample pickup/canceled work
2 Hours
0-4 Hours Worked
2 Hours increments
4-8 Hours Worked
Actual Hours
8-12 Hours Worked, Saturdays
Time One -Half
>12 Hours, Saturdays/Holidays
Double Time
122
ATTACHMENT 2
EXHIBIT A
SCOPE OF SERVICES
The Consultant shall provide services as follows:
1. MATERIALS TESTING SERVICES
The City of La Quihta requires services from this Professional Materials Testing/Geotechnical
Laboratory firm to provide, equipment, services and products to be rendered in performing all
designated work associated with the project which may include, but are not limited to,
performing the following intermittent observation and testing services:
• Provide a qualified technician as necessary to conduct density tests on roadway sub -
grade, aggregate base, asphaltic concrete, slope fill and trench backfill placement as
required. The tests will be performed with a nuclear densometer in accordance with
ASTM D2922 or sand cone in accordance with ASTM D1556. Maximum density
curves (ASTM D1557) will be performed on various material types as they are
encountered. Marshall density tests on the asphaltic concrete.
• Provide an ACI-certified technician as necessary to make sets of concrete cylinders as
needed and perform slump tests for the curb, gutter, concrete dip section, and other
minor concrete.
• Perform compression strength tests on concrete cylinders in accordance with ASTM
C39.
• Perform extraction/gradation tests in accordance with ASTM D2172/C136 on the
asphaltic concrete.
• Perform R Value Testing of street subgrade and recommend a pavement section
based on the results of the test.
• Reporting of any Non -Compliance results of materials to the City within twenty four
(24) hours from the time of sampling.
Prevailing Wage - In accordance with Section 1770 of the Labor Code, the City has ascertained
and does hereby specify that the prevailing wage rates shall be those provided in Article 1110-
20.0, WAGE RATES. The said rates shall include all employer payments that are required by
Section 1773.1 of the Labor Code. The City will furnish to the Contractor, upon request, a copy
of such prevailing rates. It shall be the duty of the Contractor to post a copy of such prevailing
wages at the job site.
123
ATTACHMENT 3
w I
al M I '
Feo-Engineers and CCeologists
::
Construction Observation & Testing
Material Testing and Inspection
2006 Prevailing Wage Fee Schedule
Field
Soil Technician
Inspector (ICBO/AWS/CWI)
Trip Charges (over 50 miles radius)
Ultrasonic (Level 11)
Staff Engineer/Geologist
Supervisory Tech./Operation Manager
Principal Engineer/Geologist
Word Processor/Typist
Laboratory Test
Max. Density — Op. Moisture (A)
Max. Density — Op. Moisture (B, C, D)
AC Maximum Density (Marshall)
Check Point
Sieve Analysis
Sand Equivalent
R-Value
CBR (100% Compaction)
Soil Corrosion
Concrete Compression Test
Grout/Mortar Compression Test
Mix Design Review
Masonry Prism Compression Test
Extraction/Gradation
Basic Chartres
HOURS WORKED
Sample pickup/canceled work
0-0 Hours Worked
4-8 Hours Worked
8-12 Hours Worked, Saturdays
>12 Hours, Saturdays/Holidays
760 N. 4th Street
El Centro, CA 92243
(760)370-3000
(7601 337-8900 fax
77-948INOdcat Dwe
Urn Desert, CA 92211
060)360-0665
1760)36D-0521 fax
Hourly Rate
$ 72.00
$ 80.00
$ 180.00/trip
$ 95.00
$107.00
$ 88.00
$ 168.00
$ 52.50
$ 156.00
$185.00
$ 172.00
$ 63.00
$107.00
$ 72.00
$ 240.00
$ 330.00
$ 245.00
$ 22.00
$ 24.00
$ 220.00
$ 132.00
$ 180.00
HOURS BILLED
2 Hours
4 Hours
Actual Hours
Time One -Half
Double Time
br-t(ot
N\
124
aArai
-r
Fy of TH00
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval of the Plans, Specifications
and Engineer's Estimate (PS&E) and Authorization to
Advertise the Eisenhower Drive Rehabilitation
Improvements for Bid, Project No. 2007-18A
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 1L
STUDY SESSION:
PUBLIC HEARING:
Approve the plans, specifications and engineer's estimate (PS&E) and authorize
staff to advertise the Eisenhower Drive Pavement Rehabilitation Improvements for
bid, Project No. 2007-18A.
FISCAL IMPLICATIONS:
Eisenhower Drive (Avenue 50 to 1600 feet north)
The following is the project's proposed funding and funding sources:
RDA Project Area No. 1
Total Funding Available:
$620,501
$620,501
Based on the engineer's estimate prepared by Dudek Inc., in the amount of
$440,887, the following is the estimated project budget:
Design:
Inspection/Testing/Survey:
Construction:
Contingency:
Total:
Adequate funding is available to support staff's recommendation.
$42,125
$ 32, 647
$ 440, 887
$104, 842
$620,501
125
CHARTER CITY IMPLICATIONS:
The Eisenhower Drive project is funded with RDA Project Area No. 1 funds. As
such, the project will be bid as a prevailing wage improvement.
BACKGROUND AND OVERVIEW:
The proposed improvements include rehabilitating the pavement within the two
southbound travel lanes, (approximately 32 feet wide) on the west side of
Eisenhower Drive from Avenue 50 to approximately 1600 feet to the north of
Avenue 50. The project also includes signing and striping, and other minor street
improvements to allow for golf cart paths on the east side of Eisenhower Drive
between Avenue 50 and Avenida Fernando and on the west side of Eisenhower
Drive between Avenue 50 and the entrance to the La Quinta Resort. Staff
anticipates that the connection between the resort entrance and Avenida Fernando
will be made on Eisenhower Drive as part of the resorts entrance improvements.
On December 4, 2007, the City Council awarded a design contract to Dudek Inc.,
of Palm Desert, CA in the amount of $69,795 to prepare plans, specifications and
an engineer's estimate for the Avenue 58 and Eisenhower Drive Pavement
Rehabilitation Improvements, Project No. 2007-18, and the Golf Cart Route
Improvements on Eisenhower Drive, Project No. 2007-09. Of the amount
awarded, $21,320 was associated with designing the Eisenhower Drive pavement
rehabilitation improvements and the golf cart route.
On October 2, 2007, the City Council adopted a Resolution of the La Quinta City
Council Making Certain Findings Pursuant to Health and Safety Code Section
33445(a) and authorizing the Expenditure of Funds for the Eisenhower Drive
Pavement Rehabilitation Improvements, Project No. 2007-18.
On October 2, 2007, the Redevelopment Agency adopted a Resolution of the
Redevelopment Agency of the City of La Quinta Making Certain Findings Pursuant
to Health and Safety Code Section 33445(a) and authorizing the expenditure of
funds for the Eisenhower Drive Pavement Rehabilitation Improvements, Project No.
2007-18.
The PS&E for the Eisenhower Drive Pavement Rehabilitation Improvements are now
complete and available for review within the City's Public Works Department.
Contingent upon City Council authorization to advertise the project for bid on
August 5, 2008, the following is the anticipated project schedule:
126
City Council Approves PS&E
Project is Advertised
City Council Awards Contract
Sign Contracts and Mobilize
Construction
Project Close-out
FINDINGS AND ALTERNATIVES:
August 5, 2008
August 6 - September 5, 2008
September 16, 2008
September 17 - 30, 2008
October 2008 - December 2009
January 2009
The alternatives available to the City Council include:
1. Approve the plans, specifications and engineer's estimate (PS&E) and
authorize staff to advertise the Eisenhower Drive Pavement Rehabilitation
Improvements for bid, Project No. 2007-18A; or
2. Do not approve the plans, specifications and engineer's estimate (PS&E) and
do not authorize staff to advertise the Eisenhower Drive Pavement
Rehabilitation Improvements for bid, Project No. 2007-18A; or
3. Provide staff with alternative direction.
Respectfully submitted,
Ti othy R. J ass P.E.
ublic Works Dire/City Engineer
Approved for submission by:
4 r
Thomas P. Genovese, City Manager
127
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Adoption of a Resolution to Extend the
Time for Completion of the Off -Site and On -Site
Improvements for Tract Map No. 31681-3, Andalusia,
Coral Option I, LLC
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution to extend the time for completion of the off -site and on -site
improvements as specified in the approved Subdivision Improvement Agreement (SIA)
to March 27, 2009 for Tract Map No. 31681-3, Andalusia, Coral Option I, LLC.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
04rem
BACKGROUND AND OVERVIEW:
Andalusia (Tract Map No. 31681-3) is located east of Madison Street, west of Monroe
Street, south of Avenue 58, and north of Avenue 60 (Attachment 1).
On March 27, 2007, the City and Coral Option I, LLC entered into a SIA for Andalusia.
Section 6 of the SIA requires: "that the subdivision improvements shall be completed
within twelve months after the approval of the SIA. Failure by Subdivider to begin or
complete construction of the Improvements within the specified time periods shall
constitute cause for City, in its sole discretion and when it deems necessary, to
declare Subdivider in default of this SIA, to revise improvement security requirements
as necessary to ensure completion of the improvements, and/or to require
modifications in the standards or sequencing of the Improvements in response to
changes in standards or condition affecting or affected by the Improvements. "
128
In a letter dated July 17, 2008 (Attachment 2), the developer states that delays on
the project completion dates have been caused by "a significant downturn in the
residential real estate market." Adjustments to plans for a new model complex and an
updated product line are also proposed for the project and these changes are currently
pending architectural and planning review. Therefore, the developer requests a time
extension to September 27, 2009 for completion of the off -site and on -site
improvements. The off -site improvements include curb and gutter, sidewalk, curb
ramps, storm drain, catch basins, landscaping, signing, striping, and asphalt concrete
pavement on Monroe Street and Avenue 60. Staff has prepared the attached
resolution which provides for the approval of the time extension of the SIA to March
27, 2009 because extensions to SIA's are normally granted for one year or less unless
otherwise directed by the City Council.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council to extend the time for completion of the
off -site and on -site improvements as specified in the approved Subdivision
Improvement Agreement to March 27, 2009 for Tract Map No. 31681-3,
Andalusia, Coral Option I, LLC; or
2. Do not adopt a Resolution of the City Council to extend the time for completion
of the off -site and on -site improvements time as specified in the approved
Subdivision Improvement Agreement to March 27, 2009 for Tract Map No.
31681-3, Andalusia, Coral Option I, LLC; or
3. Provide staff with alternative direction.
Respectfully submitted,
Ti thy R. J na n, P.E.
ublic Works Dir for/City Engineer
129
Approved for submission by:
T om—�� - as P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Letter from T.D. Desert Development, L.P. dated
July 17, 2008
130
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, GRANTING
AN EXTENSION OF TIME FOR THE COMPLETION
OF THE OFF -SITE AND ON -SITE IMPROVEMENTS
AS SPECIFIED IN THE APPROVED SUBDIVISION
IMPROVEMENT AGREEMENT TO MARCH 27,
2009 FOR TRACT MAP NO. 31681-3,
ANDALUSIA.
WHEREAS, the City Council approved the Subdivision Improvement
Agreement (SIA) for Tract Map No. 31681-3, Andalusia, on March 27,
2007; and
WHEREAS, Section 6. Completion of Improvements, of the approved
SIA requires that the Subdivider begin construction of the improvements
within ninety days and complete the construction within twelve months after
the approval of the Agreement; and
WHEREAS, failure by the Subdivider to complete construction of the
improvements by March 27, 2008, shall constitute cause for the City, in its
sole discretion and when it deems necessary, to declare the Subdivider in
default of the approved agreement; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for,
at the City Council's sole and absolute discretion, an extension of time for
completion of the improvements with additions or revisions to the terms and
conditions of the Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
Section 1. The time for the completion of improvements as required
by the approved SIA is extended to March 27, 2009.
Section 2. The time extension for completing the improvements shall
expire when City offices close for regular business on March 27, 2009. If the
Subdivider has not completed the improvements, the City, in its sole
discretion and when deems necessary, may declare the Subdivider in default
of the Agreement.
Section 3. The provided security amount as required in the approved
SIA is satisfactory. No additional securities are required.
131
Resolution No. 2008-
Tract Map No 31681-3, Andalusia
Adopted. August 5, 2008
Page 2
Section 4. All other terms, responsibilities and conditions as listed in
the approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La
Quinta City Council held on this 5`h day of August 2008, by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CIVIC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
139
ATTACHMENT 1
TM 31681-3 ANDALUSIA
;INITY MAP
NOT TO SCALE
CITY COUNCIL MEETING: August 5, 2008
ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site and
On -Site Improvements for Tract Map No. 31681-3, Andalusia
APPLICANT: Mr. Grady Sparks, Coral Option 1, LLC
133
Vf/If/LVVG IV I" rAA fb"bquz" IU UtStNI UtVtLUYMtNI
ATTACHMENT 2
T.D. Desert Development,:L.P.
81-570 Carbonetas
La Quinta, CA 9W3
July 17, 2008
Mayor Don Adolph RECEIVED .
Mayor Pro Tem Lee Osborne .lUL 17 Z008 .
City Councihnember Stan Sniff
City Councilmember Terry Henderson 1>evelopment Ser✓ices
c% Timothy R. Jonasson, P.E.
Dear Mayor Adolph and members of the 2a Quinta City Council:
Thank you for Mr. Jonasson's June 24, 2008 letter reminding us of the expiration ofthe
Subdivision Improvement Agreement for On -Site and Off -Site Improvements for Tract Map No.
31681-3.
As the City is well aware, the desert and country are in the midst of a significant downturn in the
residential real estate market T.D. Desert Development has been through one of -these
downturns before in the City of La Quinta and we are prepared to weather the, stortti again to
provide you with yet another fast class neighborhood for which you will be proud.; The
downturn provides us with an opportunity to improve our offerings and refine our development
proms.
We have made adjustments to Tract No. 31681-3 to accommodate, in large part, our plans for a.
new model complex and updated product line. The changes in Tract 31681-3 were only
approvedyesterday and our new product line will likely be scheduled for architectural and ,
planning review later this summer. While many of the on -site and off -site improvements are
already complete for this tract, given the market conditions and the refinements and changes to
this tract along with our offerings that arc just now being considered for approval by the City, I
propose that September 27, 2009 be thetimeline for completion of improvements when the, SIA
is considered for amendment/extension by the City Council.
As you know, our company has lived up to its commitments at Ranobo l-a Quinta and we have
done so, and more, at Andalusia. It is instructive'to note that we actually completed and/or paid
for our fair share, through our neighboring partners at Shea homes, of many off -site
improvements long before they were required under our subdivision improvement agreements.
The list of "before their time" improvements includes a beautiful, meandering Madison Street
and regional water and sewer lines in Avenue 58, Monroe, and Madison Street.
Thank you for your consideration of this request.
Sncerelyr,i-
ja�,
Grady Sparks
In
T44w 4 rwQ"
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Adoption of a Resolution to Extend the
Time for Completion of the Off -Site and On -Site
Improvements for Tract Map No. 31627, the
Residence Club at PGA West, Nadador, LLC
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution to extend the time for completion of the off -site and on -site
improvements as specified in the approved Subdivision Improvement Agreement (SIA)
to September 30, 2009 with the exception of the perimeter wall, sidewalk, and
entrance improvements be completed by January 2, 2009 for Tract Map No. 31627,
the Residence Club at PGA West, Nadador, LLC.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Residence Club at PGA West (Tract Map No. 31627) is located south of Avenue
54, east of PGA Boulevard, and west of Oaktree (Attachment 1).
On April 15, 2004, the City and Nadador, LLC entered into a SIA for the Residence
Club at PGA West. Section 6 of the SIA requires: "that the subdivision improvements
shall be completed within twelve months after the approval of the SIA. Failure by
Subdivider to begin or complete construction of the Improvements within the specified
time periods shall constitute cause for City, in its sole discretion and when it deems
135
necessary, to declare Subdivider in default of this SIA, to revise improvement security
requirements as necessary to ensure completion of the improvements, and/or to
require modifications in the standards or sequencing of the Improvements in response
to changes in standards or condition affecting or affected by the Improvements. "
On September 18, 2007, the City Council adopted a Resolution granting a time
extension for the completion of the off -site and on -site improvements as specified in
the approved SIA to August 30, 2008.
In a letter dated June 25, 2008 (Attachment 2), the developer states that delays on
the project completion dates have been caused by "a slow down in sales absorption".
The developer requests a time extension to September 30, 2009 for the remainder of
the off -site improvements. The only remaining off -site improvement is completing the
Coachella Valley Water District (CVWD) well -site driveway on Avenue 54.
The developer also requests a time extension to September 30, 2009 for the on -site
improvements. The remaining on -site improvements include completing the perimeter
wall, setting monumentation, and completing the final paving lift for the interior
streets.
The City has received letters concerning the incomplete perimeter improvements on
this project (Attachments 3 and 4). The PGA West Master Association and the PGA
West Fairways Association asked that the perimeter wall, sidewalks, and entrance
improvements be completed by January 2009. Therefore, staff recommends that the
on -site and off -site improvements completion date be extended the standard extension
time of one year to September 30, 2009 with the exception of the perimeter wall,
sidewalk, and entrance improvements which are to be completed by January 2, 2009.
Staff has prepared the attached resolution which provides for the approval of the
second time extension of the SIA for the off -site and on -site improvements.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council to extend the time for completion of the
off -site and on -site improvements as specified in the approved Subdivision
Improvement Agreement to September 30, 2009 with the exception of the
perimeter wall, sidewalk, and entrance improvements be completed by January
2, 2009 for Tract Map No. 31627, the Residence Club at PGA West, Nadador,
LLC; or
136
2. Do not adopt a Resolution of the City Council to extend the time for completion
of the off -site and on -site improvements time as specified in the approved
Subdivision Improvement Agreement to September 30, 2009 with the exception
of the perimeter wall, sidewalk, and entrance improvements be completed by
January 2, 2009 for Tract Map No. 31627, the Residence Club at PGA West,
Nadador, LLC; or
3. Provide staff with alternative direction.
Respectfully submitted,
Timothy R. Jonasson, P.E.
Public Works Director/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Letter from Nadador, LLC dated June 25, 2008
3. Letter from James Murphy, President of PGA West Master
Association, received on June 11, 2008
4. Letter from Nancy Davis, Manager of PGA West Fairways
Association, dated June 9, 2008
137
2. Do not adopt a Resolution of the City Council to extend the time for completion
of the off -site and on -site improvements time as specified in the approved
Subdivision Improvement Agreement to September 30, 2009 with the exception
of the perimeter wall, sidewalk, and entrance improvements be completed by
January 2, 2009 for Tract Map No. 31627, the Residence Club at PGA West,
Nadador, LLC; or
3. Provide staff with alternative direction.
Respectfully submitted,
othy R. nas P.E.
Public Works Dir or/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Letter from Nadador, LLC dated June 25, 2008
3. Letter from James Murphy, President of PGA West Master
Association, received on June 11, 2008
4. Letter from Nancy Davis, Manager of PGA West Fairways
Association, dated June 9, 2008
138
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, GRANTING
AN EXTENSION OF TIME FOR THE COMPLETION
OF THE OFF -SITE AND ON -SITE IMPROVEMENTS
AS SPECIFIED IN THE APPROVED SUBDIVISION
IMPROVEMENT AGREEMENT TO SEPTEMBER
30, 2009 FOR TRACT MAP NO. 31627, THE
RESIDENCE CLUB AT PGA WEST.
WHEREAS, the City Council approved the Subdivision Improvement
Agreement (SIA) for Tract Map No. 31627, The Residence Club at PGA
West, on April 15, 2004; and
WHEREAS, Section 6. Completion of Improvements, of the approved
SIA requires that the Subdivider begin construction of the improvements
within ninety days and complete the construction within twelve months after
the approval of the Agreement; and
WHEREAS, failure by the Subdivider to complete construction of the
improvements by August 30, 2008, shall constitute cause for the City, in its
sole discretion and when it deems necessary, to declare the Subdivider in
default of the approved agreement; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for,
at the City Council's sole and absolute discretion, an extension of time for
completion of the improvements with additions or revisions to the terms and
conditions of the Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
Section 1. The time for the completion of improvements as required
by the approved SIA is extended to September 30, 2009 with the exception
of the perimeter wall, sidewalk, and entrance improvements be completed by
January 2, 2009.
Section 2. The time extension for completing the improvements shall
expire when City offices close for regular business on September 30, 2009
with the exception of the perimeter wall, sidewalk, and entrance
improvements be completed by January 2, 2009. If the Subdivider has not
completed the improvements, the City, in its sole discretion and when deems
necessary, may declare the Subdivider in default of the Agreement.
139
Resolution No. 2008-
Tract Map No. 31627, The Residence Club at PGA West
Adopted: August 5, 2008
Page 2
Section 3. The provided security amount as required in the approved
SIA is satisfactory. No additional securities are required.
Section 4. All other terms, responsibilities and conditions as listed in
the approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La
Quinta City Council held on this 5th day of August 2008, by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CIVIC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
140
ATTACHMENT 1
TM 31627 RESIDENCE CLUB AT PGA WEST
WE SKOFF
1ITY MAP
NOT TO SCALE
CITY COUNCIL MEETING: August 5, 2008
ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the
Off -Site and On -Site Improvements for Tract Map No. 31627, The Residence Club
at PGA West
APPLICANT: Mr. Terry Manley, New West Development
141
ATTACHMENT 2
NADADOR,LLC
54-500 W. RESIDENCE CLuB DRrvE, LA QuwrA, CA 92253
June 25, 2008 REZft
Mr. Tim Jonasron "QUA 26 am
Public Works Director
City of La Quinta Sesirl�
79-495 Calla Tampico
La Quinta, CA 92253
Re: Request for Reduction
Off -Site Subdivision Improvement Agreement— Tract 31627
Dear Mr. Jonasson:
Please accept this letter as our request to extend the Subdivision Improvement Agreement
for the Residence Club at PGA West. As you are aware, many projects are experiencing
a slow down in sales absorption resulting in extended project completion dates. Although
sales at the Residence Club continue to outpace ourpeer group we are not immune to this
market.
Any estimates previously provided for the installation of project improvements were
based upon absorption rates prior to current conditions. As such, we would respectfully.
request that the City consider the following adjusted dates for the completion of the items
set forth in the Subdivision Improvement Agreement.
Offa*
• CVWD well -site driveway on Avenue 54 —The well -site driveway is scheduled to
be completed in September 2009.
On -site
• Final paving lift — The final paving lift for the interior street in the Residence
Club is scheduled for completion in August 2011.
• Survey Monumentation — Installation of the survey monuments is scheduled
immediately upon completion of the final paving lift.
• Grading — The perimeter wall along Avenue 54 is scheduled to be completed in
August 2009.
142
ATTACHMENT 2
Mr. Tim Jonasson
Public Works Director
City of La Quints
June 25, 2008
page two
We are requesting a time extension to September 2009 for both the off -site and on -site
improvements.
We appreciate your consideration of our requesk We are very proud_ of our project and
its many recent accomplishments including the completion of a $3.5M recreational
facility. We Iook forward to our continued relationship and working through to the
completion of our project.
iM
Manley
Cluistine
Karen Q
143
Timothy Jonamon
Public Works Director
City of IA.-Qudnta
Dear Mr. Jonamon,
ATTACHMENT 3
Cn� JJN 1, jj1u.
It is our understanding that a Subdivision Improvement Agreeuent, between the
City and the Residential Club (Nadadof) expires on August 3% 200&
We have serious concerns regarding this development The construction phase has
been underway for over thm years. They have built around 16 Homes out of a total
to be built of 3& To date they have not completed the sidewalks on PGA $ivd., nor
bave-&eY requested Saai inspection for the wall they built on PGA Blvd. To our --
knowledge, they have not Sled plans to build a wall, iustan dighdng, irrigation and
landscaping along 54& shwL
The Nadador development is at the enkmee to PGA West. It's appearance has a
dramatic impact on our development and is of serious concern to all our home
owners.
We would like the city to make my renewal of Nadadors Subdivision Improvement .
Agreement, contingent on their hW ri building the wall on 50 street and
ieatalling the necessary irrigation. Noting and landscaping along the wall.
We are nequeadng a meeting with you in June or UoIStW:&u*Ady e, to discuss all
our concerns, My address is S&sSe Riviera, La Qainta, CA 92253 and my phone
number is 771-3916.
'aster Association
CC. Mayor Don Adolph
144
ATTACHMENT 4
IiEGEl1►Ep
JUN 1 12068
PUBLIC WORKS
it
FAIRWAYS ASSOCIATION
June 9, 2008
Timothy Jaoasson,
Director of Public Works
City of La Quinta
P. O. Box 1504
La Quinta, CA 92247
RE: Residence Club at PGA WEST — Perimeter wall
Dear Mr. Janasson:
On behalf of the Board of Directors at PGA WEST Fairways, we are requesting yourhelp
with a situation we are having with the Residence Club at PGA WEST. Many of our
residents are complaining tbat the temporary fencing around the construction site is
seriously detracting the appearance of PGA WEST's perimeter. Our residents and the
Board of Directors foe PGA WEST Fairways (880 homes) would like to see the
permanent wall, sidewalks and entrance built to block the construction site.
It has come to our attwflon that in order to continue moving forward with the
construction of this project the Subdivision Improvement Agreement (SIA) between the
Residence Club and the City must be renewed before August 30, 2008. At this time
conditions may be added to the SIA by the City and/or the Residence Club. We
respectfully ask that the City of La Quinta make it a condition of the SIA renewal, that
the permanent perimeter wall, sidewalks and entrance design be built and completed for
the Residence Club at PGA WEST prior to December, 2008.
Sincerely,
At the direction of the
PGA WEST Fairways Association
Board of Directors
S
Nancy Davis, PCAM
Association Manager
PGA WEST Fairways Association
Post Office Box 1690 • La Quints, California 92247 • Phone (760) 776-5100 • Fax (760) 776-5111 145
O4 4 04� 12ak
OF
COUNCIURDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval of a Reimbursement
Agreement, Plans, Specifications and Engineer's
Estimate (PS&E) and Authorization to Advertise the
Fred Waring Drive Street Improvements, Including
the Traffic Signal at Palm Royale for Bid, Project
Number 2007-06
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve an Agency Reimbursement Agreement, in the amount of $1,073,092,
between the Coachella Valley Association of Governments (CVAG) and the City of
La Quinta for the Widening of Fred Waring Drive, Between Washington Street and
Adams Street (Attachment 1) and authorize the Mayor to execute the Agreement;
Approve the Plans, Specifications, and Engineer's Estimate (PS&E) and authorize
staff to advertise the Fred Waring Drive Street Improvements, including the traffic
signal at Palm Royale, for bid, Project Number 2007-06; and
Authorize staff to procure the traffic signal equipment and poles for the
Washington Street at Fred Waring Drive signal modification and the new traffic
signal at Palm Royale at Fred Waring Drive.
FISCAL IMPLICATIONS:
On June 30, 2008, the CVAG's Executive Committee approved the attached
Agency Reimbursement Agreement (Attachment 1) between CVAG and the City of
La Quinta for the widening of Fred Waring Drive, Washington Street and Adams
Street. Among other things, the agreement provides for CVAG to reimburse the
City in an amount not to exceed $1,073,092, or up to 75% of the project cost.
The City of La Quinta is responsible for the remaining funding required to complete
the project.
During the past several months, staff has been working with the Desert Sands
Unified School District (DSUSD) to obtain 25%, or $107,500, of the costs
necessary to install a new signal at the intersection of Fred Waring Drive and Palm
... 146
Royale. A reimbursement agreement has been drafted and approved by legal
counsel from both agencies. The DSUSD Board is expected to consider the
agreement on August 19, 2008. The agreement will be presented for the
consideration of the City Council after it is approved by the DSUSD Board.
The original project budget included funding from an adjacent developer (northwest
vacant corner), in the amount of $107,500, for 25% of the costs to install the new
traffic signal at the intersection of Fred Waring Drive and Palm Royale. The
developer is not currently seeking land use entitlement and the City can not
currently condition the contribution as originally budgeted. As such, the
developer's contribution has been removed from the proposed project budget.
In addition, the City received a contribution from an adjacent developer, in the
amount of $84,826, for the future construction of median islands within the
project limits. These funds will now be released and used to partially fund eligible
median islands within the project limits.
The following is the project's proposed funding and funding sources:
Transportation DIF $215,000
DSUSD Funding Contribution $107,500
Developer Funding Contribution $84,826
CVAG Funding Contribution (Measure A/TUMF) $1,073,092
Total Anticipated Funding: $1,480,418
The project will be advertised with a Base Bid Area and three Additive Alternates.
The Base Bid Area includes the items of work necessary for the widening of Fred
Waring Drive from 4 to 6 lanes between Washington Street and Adams Street.
These improvements include road widening, median islands, signing and striping, a
signal modification at the intersection of Washington Street and Fred Waring Drive
and a new signal at the intersection of Palm Royale and Fred Waring Drive.
Additive Alternate No. 1 includes installing curb and gutter on the north side of the
roadway, between Washington Street and Palm Royale. Additive Alternate No. 2
includes slurry sealing the roadway throughout the project limits. Additive
Alternate No. 3 includes the modification of the existing traffic signal at Miles and
Adams to allow for protected left turns. No landscaping is included with this
project but will be added as a future CIP project.
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The following is the engineer's estimate of probable construction costs for the Base
Bid area, plus Additive Alternates No. 1-3:
Base Bid Area:
Additive Alternate 1 (Curb and Gutter):
Additive Alternate 2 (Slurry Seal):
Additive Alternate 3 (Adams at Miles
Signal Modification):
Total Combined Project:
$1,126,125
$48,750
$48, 960
$36,000
$1,259,835
Based on the engineer's estimate, in the amount of $1,126,125, the following is
the estimated overall budget if only the base bid area is considered for award:
Professional:
Design:
Inspection/Testing/Survey:
Construction:
Administration:
Contingency:
Total:
$10, 750
$105,050
$87,275
$1,126,125
$52,000
$99,218
$1,480,418
As illustrated, adequate funding is available to construct the proposed
improvements if only the base bid area is considered for award.
The following is the estimated overall budget if the base bid area and Additive
Alternates Nos. 1 through 3 are considered for award:
Professional:
$10,750
Design:
$105,050
Inspection/Testing/Survey:
$97,640
Construction:
$1,259,835
Administration:
$52,000
Contingency:
$126,000
Total:
$1,651,275
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As illustrated, a short fall, in the amount of $170,857, exists between the available
funding, in the amount of $1,480,418, and the estimated budget, in the amount of
$1,651,275, if the additive alternates are included. However, it should be noted
that the estimated construction costs are based on the engineer's estimate and not
actual bids. Staff will recommend appropriate funding after actual construction
bids are received for the project.
CHARTER CITY IMPLICATIONS:
The project is funded largely with non -City funds. As such, the project will be bid
as a prevailing wage improvement.
BACKGROUND AND OVERVIEW:
This project will widen Fred Waring Drive, from 4 to 6 lanes, between Washington
Street and Adams Street. The proposed improvements include street widening,
median islands, signing and striping, a signal modification at the intersection of
Washington Street and Fred Waring Drive, a new signal at the intersection of Palm
Royale and Fred Waring Drive, and striped bike paths on both the north and south
sides of the roadway. In addition, the project will be advertised with three additive
alternates. Additive Alternate No. 1 includes the addition of curb and gutter on the
north side of the roadway, between Washington Street and Palm Royale. Additive
Alternate No. 2 includes slurry sealing the roadway throughout the project limits.
Additive Alternate No. 3 includes the modification of an existing traffic signal at
Miles and Adams to allow for protected left turns. This is similar work for which
the city should benefit by bidding with the larger signal project.
On October 2, 2007, the City Council authorized staff to distribute a Request for
Proposal (RFP) to obtain professional engineering services to prepare the PS&E for a
New Traffic Signal at Fred Waring Drive and Palm Royale, Project Number 2007-
06.
On January 15, 2008, the City Council approved a Professional Services
Agreement (PSA) with Willdan, in the amount of $20,990, to prepare the PS&E for
a new traffic signal at Fred Waring Drive and Palm Royale, Project Number 2007-
06.
On March 18, 2008, the City Council conducted a Study Session for the purpose
of reviewing the proposed Capital Improvement Plan (CIP) for Fiscal Years
2008/2009 through 2012/2013. Following discussion, it was the consensus of
the City Council that staff takes the steps necessary to widen Fred Waring Drive,
between Washington Street and Jefferson Street, to accommodate six (6) lanes of
travel.
140
On April 15, 2008, the City Council approved Contract Amendment No. 1 to
Willdan's PSA, in the amount of $84,060, to provide additional engineering
services for the purpose of widening Fred Waring Drive from 4 to 6 lanes, from
Washington Street to Adams Street, and authorized the City Manager to execute
the amendment.
The PS&E for the Fred Waring Street Improvements are approximately 85%
complete at this time. Considering the proposed improvements, including the new
signal at Fred Waring Drive and Palm Royale are high priority projects and the City
Council will not meet again until September 16, 2008, staff requests the City
Council approve the PS&E at this time, authorize the project to be advertised for
bid and authorize staff to procure signal equipment and poles separate from the
normal bid process. The lead time for signal poles has been 16 to 18 weeks on
recent projects therefore staff recommends they be purchased ahead of awarding
the project in order to expedite completion of the signal work.
Contingent upon City Council authorization to advertise the project for bid on
August 5, 2008, the following is the anticipated project schedule:
City Council Approves PS&E
Project is Advertised
City Council Awards Contract
Sign Contracts and Mobilize
Construction
Signal Poles Delivered
Project Close-out
FINDINGS AND ALTERNATIVES:
August 5, 2008
August 20 — September 25, 2008
October 7, 2008
October 8-21, 2008
October 2008 — January 2009
Mid November 2008
February 2009
The alternatives available to the City Council include:
1. Approve an Agency Reimbursement Agreement, in the amount of
$1,073,092, between the Coachella Valley Association of Governments and
the City of La Quinta for the Widening of Fred Waring Drive, between
Washington Street and Adams Street and authorize the Mayor to execute the
Agreement; and
150
Approve the Plans, Specifications, and Engineer's Estimate and authorize
staff to advertise the Fred Waring Drive Street Improvements, including the
traffic signal at Palm Royale, for bid, Project Number 2007-06; and
Authorize staff to procure the traffic signal equipment and poles for the
Washington Street at Fred Waring Drive signal modification and the new
traffic signal at Palm Royale at Fred Waring Drive; or
2. Do not approve an Agency Reimbursement Agreement, in the amount of
$1,073,092, between the Coachella Valley Association of Governments and
the City of La Quinta for the Widening of Fred Waring Drive, between
Washington Street and Adams Street; and
Do not approve the Plans, Specifications, and Engineer's Estimate and
authorize staff to advertise the Fred Waring Drive Street Improvements,
including the traffic signal at Palm Royale, for bid, Project Number 2007-06;
and
Do not authorize staff to procure the traffic signal equipment and poles for
the Washington Street at Fred Waring Drive signal modification and the new
traffic signal at Palm Royale at Fred Waring Drive; or
3. Provide staff with alternative direction.
Respectfully submitted,
othy R. J) nasol, P.E.
lic Works Dir c r/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. CVAG/City of La Quinta Reimbursement Agreement
151
ATTACHMENT 1
AGENCY REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA
WIDENING OF FRED WARING DRIVE
BETWEEN WASHINGTON STREET AND ADAMS STREET
THIS AGREEMENT is made and entered into this _ day of
, 2008, by and between the City of La Quinta ("Agency'), and the
Coachella Valley Association of Governments ("CVAG"), a California joint powers
agency, and is made with reference to the following background facts and
circumstances: and,
The "Coachella Valley Area Transportation Study," a valley -wide study prepared
under the auspices of CVAG, has identified various transportation and highway projects
throughout the Coachella Valley as projects of regional importance. These projects are
listed in the 2005 Update to the Transportation Project Prioritization Study document;
and,
Approval of a highway financing measure by the voters of Riverside County in
November, 1988, ("Measure A,") as well as the approval of an extension by the voters in
November, 2000, has created a source of funds with which to construct such projects;
and,
CVAG by agreement with its member agencies and with the Riverside County
Transportation Commission ("RCTC"), has been designated as the agency through
which such funds are to be conveyed and disbursed for the purpose of completing said
regional transportation projects; and,
The CVAG Executive Committee, on July 31, 2006, approved the implementation
of the amended Transportation Uniform Mitigation Fee ("TUMF") Ordinance to increase
the collected TUMF, effective January 1, 2007; and,
Under CVAG's policy of funding eligible projects by member jurisdictions,
effective January 1, 2007, a jurisdiction pays one -quarter of the eligible costs (the
"Jurisdiction One -Quarter") and CVAG pays the other three-quarters (the "CVAG Three -
Quarters"). Historically, the CVAG Three -Quarters has been paid as a reimbursement to
the jurisdiction, as invoices are submitted and approved; and,
CVAG has determined that as to member jurisdictions that do not participate in
the TUMF program, projects will continue to go forward under the existing
Reimbursement Policy.;and,
Agency desires to proceed with a project known as WIDENING OF FRED
WARING DRIVE BETWEEN WASHINGTON STREET AND ADAMS STREET (the
"Project"). The estimated cost of the Project is $1,430,789. CVAG's share of Project
costs is not -to -exceed $1,073,092.
152
NOW, THEREFORE, in consideration of the mutual covenants and subject to the
conditions contained herein, the parties do agree as follows:
1. The program embodied in this Agreement for the reimbursement of funds
by CVAG shall apply only to those regional arterial projects that have heretofore been
identified in
the CVAG 2005 updated list of projects. The Project is one of those projects and is
therefore eligible.
2. The Project is generally described and referred to as WIDENING OF
FRED WARING DRIVE BETWEEN WASHINGTON STREET AND ADAMS STREET,
hereinafter the 'Project."
3. Any excess property purchased to secure the necessary right-of-way for
the Project will be shared between the Agency and the Regional Arterial Program
proportionately according to the funding of the purchase by each jurisdiction participating
in the project. Excess property will be disposed of in the best interests of the Regional
Arterial Program, in order to recapture funds expended. Any recaptured funds will
reduce the overall cost of the project.
4. The scope of work for the Project is more particularly described in Exhibit
"A," entitled "Scope of Services," attached hereto and made a part hereof. The cost
estimate for the Project is more particularly described in Exhibit "B," entitled
"Estimate of Cost," attached hereto and made a part hereof. The cost estimate includes
a calculation intended to allow Agency to recover an amount representing the time of its
employed staff in working on the Project, as well as the amount Agency shall pay to
outside contractors in connection with the Project. Subject to the terms herein and all
applicable rules regarding allowed costs, the amount of the Jurisdiction One -Quarter and
the CVAG Three -Quarters shall be calculated by reference to the cost estimates as
shown on Exhibit "B."
5. It is the agreement between CVAG and Agency that, of the total
estimated cost of the Project ($1,430,789), CVAG shall pay not -to -exceed $1,073,092,
and Agency shall pay its remaining Jurisdiction One -Quarter of covered costs, as well as
one hundred percent (100%) of all costs not eligible for reimbursement by CVAG.
6. Agency agrees to seek reimbursement of seventy-five percent of only
those costs, up to the not -to -exceed limit, which are eligible for reimbursement by
CVAG, as outlined in Section IV, "Cost Determination/Expense Eligibility," of the CVAG
Policies and Procedures Manual.
6.1 Agency shall be responsible for initial payment of all covered costs
as they are incurred. Following payment of such costs, Agency shall submit invoices to
CVAG requesting reimbursement of seventy-five percent of those eligible costs
associated with the Project. Each invoice shall be accompanied by detailed contractor
invoices, or other demands for payment addressed to Agency, and documents
evidencing Agency's payment of the invoices or demands for payment. Agency shall
also submit a Project Completion Report, in a form acceptable to CVAG, with each
153
statement. Agency shall submit invoices not more often than monthly and not less
often than quarterly.
6.2 Agency shall, at the design stage of the Project, identify a project
specific ratio "Project Ratio" for the construction phase of the project that distinguishes
between Capacity Enhancement items, Rehabilitation items or Other items.
Agency shall apply that "Project Ratio" to the project construction costs
and provide CVAG with supporting documents that will clearly identify "Capacity
Enhancement" costs eligible for payment with TUMF, "Rehabilitation" costs eligible for
payment with Measure "A", and Other costs that are not eligible for reimbursement by
CVAG.
All Invoices submitted to CVAG for reimbursement, shall include a table
identifying "Capacity Enhancement" costs eligible for payment with TUMF,
"Rehabilitation" costs eligible for payment with Measure "A", and Other costs that are not
eligible for reimbursement by CVAG.
6.3 Upon receipt of an invoice from Agency, CVAG may request
additional documentation or explanation of the Project costs. Undisputed
reimbursement amounts shall be paid by CVAG to Agency within thirty (30) days.
6.4 If a post -payment audit or review indicates that CVAG has
provided reimbursement to Agency in an amount in excess of seventy-five percent of
eligible costs, or has provided reimbursement of ineligible Project costs, Agency shall
reimburse CVAG for the excess or ineligible payments within thirty (30) days of
notification by CVAG.
7. Prior to any final payment to Agency by CVAG, a final report shall be
submitted to CVAG by Agency containing a record of all payments made for said Project
and the source of funds of all such payments, together with a record of all change
orders, cost over -runs, and other expenses incurred. Final payment will thereafter be
paid by CVAG in accordance with its rules, regulations and policies concerning project
cost determination and expense eligibility.
8. The format used for all bids solicited by Agency for the Project shall
require itemization sufficient to allow quantities of each bid item to be easily discernible.
It shall be the responsibility of Agency to determine what quantity is for Capacity
Enhancement and/or Rehabilitation, and to provide CVAG staff with that information.
9. The parties agree that should unforeseen circumstances arise which
result in new work not covered in Exhibit 'A" an increase of any costs over those shown
in Exhibit "B," or other changes in the Scope of Work are proposed, CVAG will in good
faith consider an amendment to this Agreement to provide for further appropriate
reimbursement if the proposed amendment is in accordance with the policies,
procedures, and cost determination/expense eligibility criteria adopted by CVAG. Non -
substantive changes may be made to this agreement subject to CVAG's General
Counsel's approval.
10. Agency shall maintain an accounting of all funds received from CVAG
pursuant to this Agreement in accordance with generally accepted accounting principles.
154
Agency agrees to keep all Project contracts and records for a period of not less than
three years from the date a notice of completion is filed by the Agency on such Project;
or, if the Project is not one as to which a notice of completion would normally be
recorded, for three years from the date of completion. Agency shall permit CVAG, at
any reasonable time, upon reasonable notice, to inspect any records maintained in
connection with the Project. CVAG shall have no duty to make any such inspection and
shall not incur any liability or obligation by reason of making or not making any such
inspection.
11. The occurrence of any one or more of the following events shall, at
CVAG's option, constitute an event of default and Agency shall provide CVAG with
immediate notice thereof.
11.1 Any warranty, representation, statement, report or certificate made
or delivered to CVAG by Agency or any of Agency's officers, employees or agents now
or hereafter which is incorrect, false, untrue or misleading in any material respect;
11.2 Agency shall fail to pay, perform or comply with, or otherwise shall
breach, any obligation, warranty, term or condition in this Agreement or any amendment
to this Agreement, or any agreement delivered in connection with the Project; or
11.3 There shall occur any of the following: dissolution, termination of
existence or insolvency of Agency; the commencement of any proceeding under any
bankruptcy or insolvency law by or against Agency; entry of a court order which enjoins,
restrains or in any way prevents Agency from paying sums owed to creditors.
12. No waiver of any Event of Default or breach by one party hereunder shall
be implied from any omission by the other party to take action on account of such
default, and no express waiver shall affect any default other than the default specified in
the waiver and the waiver shall be operative only for the time and to the extent therein
stated. Waivers of any covenant, term, or condition contained herein shall not be
construed as a waiver of any subsequent breach of the same covenant, term or
condition. The consent or approval by one party to or of any act by the other party shall
not be deemed to waive or render unnecessary the consent or approval to or of any
subsequent or similar act.
13. This Agreement is made and entered into for the sole protection and
benefit of CVAG and Agency and no third person shall have any right of action under
this Agreement.
14. It is the intent of the Agency and CVAG that the Project be represented
as being funded by Measure "A"/ TUMF funds. All public notices, news releases, and
documents shall indicate that the Project is being cooperatively developed by the
Agency, RCTC, and CVAG using Measure "A"/ TUMF funds. Prior to initiation of on -site
construction, Agency agrees to provide at least one "Project Sign" to be placed in a safe
and visible location near the site of construction so that all travelers passing the location
have the opportunity to observe who the agencies are that are providing funds for the
construction of the Project. Exhibit "D," "Project Sign," provides a guide for Project Sign
format.
155-
15. This Agreement is for funding purposes only and nothing herein shall be
construed so as to constitute CVAG as a party to the construction or in ownership or a
partner or joint venturer with Agency as to the Project. The Agency shall assume the
defense of, indemnify and hold harmless CVAG, its member agencies, and their
respective officers, directors, agents, employees, servants, attorneys, and volunteers,
and each and every one of them, from and against all actions, damages, claims, losses
and expenses of every type and description to which they may be subjected or put by
reason of or resulting from the actions or inactions of the Agency related to the Project or
taken in the performance of this Agreement or any agreement entered into by Agency
with reference to the Project. CVAG shall assume the defense of, indemnify and hold
harmless the Agency, its officers, directors, agents, employees, servants, attorneys, and
volunteers, and each of them, from and against all actions, damages, claims, losses,
and expenses of every type and description to which they may be subjected or put by
reason of or resulting from the actions of CVAG taken in the performance of this
Agreement.
16. Agency agrees to include in its contract specifications and bid documents
a requirement that all prime contractors shall name CVAG and its member agencies as
"also insured" on all liability insurance coverage required by Agency on each contract.
Agency will provide a copy of the Insurance Certificate to CVAG, depicting CVAG and its
member agencies as "also insureds," within 30 days of signing a contract with the prime
contractor.
17. Any dispute concerning a question of fact arising under this Agreement
that is not disposed of by voluntary negotiations between the parties shall first be
decided by the CVAG Executive Director or designee, who may consider any written or
verbal evidence submitted by Agency. This decision shall be issued in writing.
However, no action in accordance with this Section shall in any way limit either party's
rights and remedies through actions in a court of law with appropriate jurisdiction.
Neither the pendency of dispute nor its consideration by CVAG will excuse Agency from
full and timely performance in accordance with the terms of this Agreement.
18. Any agency receiving federal funds must have an approved
Disadvantaged Business Enterprise program. All recipients of Federal Highway
Administration (FHWA) funds must carry out the provisions of Part 26, Title 49 of the
Code of Federal Regulations (CFR) which established the Federal Department of
Transportation's policy supporting the fullest possible participation of firms owned and
controlled by minorities and women in the Department of Transportation programs.
Except to the gadent that such or other contrary federal regulations may apply, Agency
covenants that, by and for itself and all persons claiming under or through it, there shall
be no discrimination against or segregation of any person or group of persons on
account of race, color, creed, religion, sex, marital status, national origin or ancestry in
the performance of this Agreement.
19. Agency warrants that all aspects of the Project shall be undertaken in
compliance with all applicable local, state and federal rules, regulations and laws.
Agency will execute and deliver to CVAG such further documents and do other acts and
things as CVAG may reasonably request in order to comply fully with all applicable
requirements and to effect fully the purposes of this Agreement.
. 156
20. This Agreement may not be assigned without the express written consent
of CVAG first being obtained.
21. Agency, its successors in interest and assigns shall be bound by all the
provisions contained in this Agreement.
22. No officer or employee of CVAG shall be personally liable to Agency, or
any successor in interest, in the event of any default or breach by CVAG or for any
amount with may become due to Agency or to its successor, or for breach of any
obligation of the terms of this Agreement.
23. Notwithstanding any other provision herein, CVAG shall not be liable for
payment or reimbursement of any sums for which CVAG has not first obtained the
necessary and appropriate funding from TUMF and/or Measure "A" monies.
24. No officer or employee of CVAG shall have any personal interest, direct
or indirect, in this Agreement; nor shall any such officer or employee participate in any
decision relating to this Agreement which effects his or her personal interest or the
interest of any corporation, partnership or association in which she or he is, directly or
indirectly, interested, in violation of any state, federal or local law.
25. Agency warrants that the funds received by CVAG pursuant to this
Agreement shall only be used in a manner consistent with CVAG's reimbursement policy
and all applicable regulations and laws. Any provision required to be included in this
type of agreement by federal or state law shall be deemed to be incorporated into this
Agreement.
26. All notices or other communications required or permitted hereunder shall
be in writing and shall be either personally delivered (which shall include delivery by
means of professional overnight courier service which confirms receipt in writing, such
as Federal Express or UPS); sent by telecopier or facsimile machine capable of
confirming transmission and receipt; or sent by certified or registered mail, return receipt
requested, postage prepaid to the following parties at the following addresses or
numbers:
If to Agency: City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Attn: City Manager
Telephone: (760) 777-7000
FAX No.: (760) 777-7101
If to CVAG: CVAG
73-710 Fred Waring Drive
Palm Desert, CA 92260
Telephone: (760) 346-1127
FAX No.: (760) 340-5949
Notices sent in accordance with this paragraph shall be deemed delivered upon the next
business day following the: (i) date of delivery as indicated on the written confirmation of
157
delivery (if sent by overnight courier service); (ii) the date of actual receipt (if personally
delivered by other means); (iii) date of transmission (if sent by telecopier or facsimile
machine); or (iv) the date of delivery as indicated on the return receipt if sent by certified
or registered mail, return receipt requested. Notice of change of address shall be given
by written notice in the manner detailed in this paragraph.
27. This Agreement and the exhibits herein contain the entire agreement
between the parties, and is intended by the parties to completely state the agreement in
full. Any agreement or representation respecting the matter dealt with herein or the
duties of any party in relation thereto, not expressly set forth in this Agreement, is null
and void.
28. If any term, provision, condition, or covenant of this Agreement, or the
application thereof to any party or circumstance, shall to any extent be held invalid or
unenforceable, the remainder of the instrument, or the application of such term,
provision, condition or covenant to persons or circumstances other than those as to
whom or which it is held invalid or unenforceable, shall not be affected thereby and each
term and provision of this Agreement shall be valid and enforceable to the fullest extent
permitted by law.
29. In the event either party hereto brings an action or proceeding for a
declaration of the rights of the parties, for injunctive relief, for an alleged breach or
default, or any other action arising out of this Agreement, or the transactions
contemplated hereby, the prevailing party in any such action shall be entitled to an
award of reasonable attorneys' fees and costs incurred in such action or proceeding, in
addition to any other damages or relief awarded, regardless of whether such action
proceeds to final judgment.
30. Time is of the essence in this Agreement, and each and every provision
hereof in which time is an element.
31. This Agreement and all documents provided for herein shall be governed
by and construed in accordance with the laws of the State of California. Any litigation
arising from this Agreement shall be adjudicated in the courts of Riverside County,
Desert Judicial District, State of California.
32. Agency warrants that the execution, delivery and performance of this
Agreement and any and all related documents are duly authorized and do not require
the further consent or approval of any body, board or commission or other authority.
33. This Agreement may be executed in one or more counterparts and when
a counterpart shall have been signed by each party hereto, each shall be deemed an
original, but all of which constitute one and the same instrument.
158
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their duly authorized representatives on this date:
ATTEST:
By:
City Manager
ATTEST:
By:
John Wohlmuth,
Executive Director
CITY OF LA QUINTA
By:
Mayor
CVAG
By:
Eduardo Garcia
Chair
EXHIBIT "A"
SCOPE OF SERVICES
WIDENING OF FRED WARING DRIVE
BETWEEN WASHINGTON STREET AND ADAMS STREET
CITY OF LA QUINTA
The Scope of Work will consist of completing the construction of Fred Waring Drive
between Washington Street and Adams Street in the City of La Quinta. The project will
be completed in compliance with the latest policies, procedures, regulations and
standards for the work contemplated. The project will provide information to the level to
determine if a particular project design is feasible and fundable and is support by
environmental documentation.
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EXHIBIT "B"
ESTIMATE OF COSTS
WIDENING OF FRED WARING DRIVE
BETWEEN WASHINGTON STREET AND ADAMS STREET
CITY OF LA QUINTA
From an estimate provided by the City of La Quinta
CVAG will pay only for tasks related to the WIDENING OF FRED WARING DRIVE
BETWEEN WASHINGTON STREET AND ADAMS STREET which are eligible for
reimbursement as outlined in the Project Cost Determination and Expense Eligibility
manual, current update, as adopted by CVAG. By this Agreement CVAG will pay an
amount Not To Exceed $1,073,092, being 75% of the estimated total cost for this
project.
Estimated cost for the project is $1,430,789.
161
EXHIBIT "C"
PROJECT SCHEDULE
WIDENING OF FRED WARING DRIVE
BETWEEN WASHINGTON STREET AND ADAMS STREET
CITY OF LA QUINTA
No schedule has been set for this project at this time.
16Z
Twit 4arw
Fy OF TNEO
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval of a Reimbursement
Agreement, Between Costco Wholesale Corporation
and the City of La Quinta, for the Construction of
Street Improvements at the Intersection of Highway
111 and Depot Drive
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
A
Authorize the City Manager to execute a Reimbursement Agreement (Attachment
1) between Costco Wholesale Corporation and the City of La Quinta, for the
Construction of Street Improvements at the Intersection of Highway 111 and Depot
Drive, with any minor modifications approved by the City Manager and the City
Attorney.
FISCAL IMPLICATIONS:
The full cost of constructing the improvements that Costco Wholesale Corporation
is conditioned to build on the north side of Highway 111 at Depot Drive will be
reimbursed to the City of La Quinta. The amount bid by the contractor for these
improvements contained within Capital Improvement Project (CIP) No. 2001-07A is
$184,957.
CHARTER CITY IMPLICATIONS:
The project is partially funded with Measure A funds. As such, the project was bid
with prevailing wage requirements.
BACKGROUND AND OVERVIEW:
The proposed improvements include installing a right turn lane, curb and gutter,
curb ramp and signal modifications at the north side of the intersection of Highway
111 and Depot Drive.
1101
On April 7, 2006, the City and Costco Wholesale Corporation, Inc. entered into a
Subdivision Improvement Agreement (SIA) for the off -site and on -site
improvements for Costco, Parcel Map No. 33960. Part of the offsite improvements
conditioned by the City of La Quinta for Costco to construct were to widen the
north segment of Depot Drive at Highway 111 and build a right turn lane from
westbound Highway 111 into Depot Drive.
The City of La Quinta sent a letter to Costco on June 8, 2007 allowing the option
of the Costco improvements being designed and bid with the City sponsored CIP
project for the Highway 111 Widening, Project No. 2001-07A, provided Costco
reimbursed the City for the cost of constructing the improvements.
On April 17, 2008 Granite Construction Company was awarded the Highway 111
Street Improvements in the amount of $1,899,998. As an additive alternate to
this project Granite bid the Costco improvements at $184,957. Costco has
agreed to reimburse the City for this amount in accordance with the attached
agreement. Staff therefore recommends approval of this agreement.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Authorize the City Manager to execute a Reimbursement Agreement
(Attachment 1) between Costco Wholesale Corporation and the City of La
Quinta, for the construction of street improvements at the intersection of
Highway 111 and Depot Drive, with any minor modifications approved by
the City Manager and the City Attorney; or
2. Do not approve the proposed Reimbursement Agreement (Attachment 1)
between Costco Wholesale Corporation and the City of La Quinta, for the
construction of street improvements at the intersection of Highway 111 and
Depot Drive; or
3. Provide staff with alternative direction.
Respectfully submitted,
Jmothy . on s on, P.E.
Public Works ctor/City Engineer
164
Approved for submission by:
'47ig� '4 � -
Thomas P. Genovese, City Manager
Attachment: 1. Reimbursement Agreement
165
ATTACHMENT 1
REIMBURSEMENT AGREEMENT
FOR THE DESIGN AND CONSTRUCTION OF
HIGHWAY 111 STREET IMPROVEMENTS AT DEPOT DRIVE
This agreement entered into this _day of 2008, is
between the City of La Quinta, a Municipal Corporation, referred to
herein as "LA QUINTA," and Costco Wholesale Corporation, referred to
herein as "COSTCO." LA QUINTA and COSTCO are collectively referred
to in this Agreement as "PARTIES."
RECITALS
(1) COSTCO is conditioned to improve the street on Highway 1 1 1,
referred to herein as "PROJECT", at the intersection of Highway
111 and Depot Drive, and desires to specify the terms and
conditions under which PROJECT is to be engineered, constructed
and financed as well as the responsibilities of the PARTIES.
(2) LA QUINTA has designed and is constructing improvements on
Highway 111 between Adams Street and Jefferson Street and has
included bid items for PROJECT.
(3) COSTCO desires LA QUINTA to include PROJECT construction as
part of the Highway 111 Street Improvement Project.
(4) COSTCO agrees to reimburse LA QUINTA for the costs to
construct PROJECT. The award amount for PROJECT is
$184,957.
NOW THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which is acknowledged, the PARTIES agree as follows:
Section I
LA QUINTA AGREES:
(1) To pay for PROJECT, design, engineering, inspection/testing/
survey, and administrative costs.
(2) To prepare Plans, Specification, Estimates (PS&E). PS&E are to be
prepared in accordance with the Standard Plans and Specifications
of the State of California Department of Transportation, the
standards and practices of LA QUINTA and all applicable laws and
regulations. 166
(3) To have final design. documents and drawings for PROJECT
prepared by or under the direction of a civil engineer registered and
licensed in the State of California, and that the plans,
specifications, and any reports shall bear the professional seal,
certificate and signature of the professional engineer responsible
for their preparation.
(4) To advertise, award and administer a public works contract for the
construction of PROJECT improvements.
(5) To retain or cause to be retained for audit by COSTCO, or any
governmental auditors, for a period of (3) years from the date of
final payment, all records and accounts relating to construction of
PROJECT.
(6) Upon completion of the PROJECT, to furnish COSTCO a complete
set of full-sized reproducible "Drawing of Record" plans and refund
any unexpended funds belonging to COSTCO.
(7) LA QUINTA will maintain the improvements within the street right
of way.
(8) LA QUINTA will place on the agenda and recommend for City
Council acceptance the release of the bonds being held for
COSTCO's off -site improvements after receipt of COSTCO's initial
payment of $184,957 for PROJECT costs and after the conditions
listed on Exhibit B for project final acceptance have been met.
Section II
COSTCO AGREES:
(1) To pay an amount equal to $184,957, which is the estimated cost
of constructing PROJECT.
(2) To deposit with LA QUINTA within thirty (30) days of receipt of
billing therefore the amount of $184,957 which figure represents
COSTCO's estimated PROJECT cost of construction as required to
complete the PROJECT. In no event will COSTCO's obligation for
all anticipated costs under this Agreement exceed 115% of
COSTCO's estimated costs, as listed in Exhibit "A", provided that
COSTCO may, at its sole discretion, in writing, authorize a greater
amount. However, this does not obligate LA QUINTA in any way,
to provide additional funds for the PROJECT.
(3) To complete the required conditions listed on Exhibit B for Final 161
Acceptance of Improvements and release of associated securities.
Section III
IT IS MUTUALLY AGREED AS FOLLOWS:
(1) The total cost of PROJECT is estimated to be $184,957.
(2) All contract change orders exceeding 15% of the bid price for the
relevant contract bid items shall be submitted by LA QUINTA to
COSTCO for review prior to authorization by LA QUINTA to
construction contractor.
(3) In construction of said work, LA QUINTA will furnish a
representative to perform the function of Resident Engineer.
(4) No alteration or variation of the terms of this Agreement shall be
valid unless made in writing and signed by all parties, and no oral
understanding or agreement not incorporated herein shall be
binding on either party hereto.
(5) Upon completion of all work under this Agreement, ownership and
title to all materials, equipment, and appurtenances installed will
be owned by LA QUINTA.
(6) Neither COSTCO nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of
anything done or omitted to be done by LA QUINTA under or in
connection with any work, authority or jurisdiction delegated to LA
QUINTA under this Agreement. It is further agreed that LA
QUINTA shall fully indemnify and hold COSTCO harmless from any
liability imposed for injury occurring by reason of anything done or
omitted to be done by LA QUINTA under or in connection with any
work, authority or jurisdiction delegated to LA QUINTA under this
Agreement.
(7) Neither LA QUINTA nor any other officer or employee thereof shall
be responsible for any damage or liability occurring by reason of
anything done or omitted to be done by COSTCO under or in
connection with any work, authority or jurisdiction delegated to
COSTCO under this Agreement. It is also agreed that COSTCO
shall fully indemnify and hold LA QUINTA harmless from any
liability imposed for injury occurring by reason of anything done or
omitted to be done by COSTCO under or in connection with any
work, authority or jurisdiction delegated to COSTCO under this
Agreement.
168
NOTICES:
Any notice required to be sent pursuant to this Agreement shall be
sent by regular mail, addressed as follows:
(Remainder of page intentionally left blank)
169
COSTCO WHOLESALE CORP
Costco Wholesale Corporation
Dated
0
ATTEST:
M
APPROVED AS TO FORM:
IN
CITY OF LA QUINTA
Thomas P. Genovese, City Manager
78-495 Calle Tampico
P.O. Box 1508
La Quinta, CA 92247
Dated
z
Don Adolph, Mayor
ATTEST:
Veronica Montecino, City Clerk
APPROVED AS TO FORM:
M. Katherine Jenson
City Attorney
170
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EXHIBIT B
Final Acceptance of Improvements and release of the associated
securities will be placed on the agenda and recommended for City
Council acceptance when the following items are completed:
• Survey Monuments - Subdivider shall provide the City Engineer
written proof that the monuments have been set, evidence of
payment and receipt thereof by the engineer or surveyor setting
the monuments, and intersection monument tie -outs for
monuments set in public streets. Centerline tie records for all
streets shall be transmitted to the City.
• Agency Acceptance Letters - The Developer shall transmit to the
City letters from utility companies and public agencies, certifying
that all underground improvements are in place, completed,
accepted, and progressed for service.
• Revisions to Improvement Plans - When the Improvements have
been inspected and approved by the City, Subdivider shall make
any necessary revisions to the original plans held by City so the
plans depict the actual Improvements constructed and shall be
clearly marked with the words "As -Built," "As -Constructed," or
"Record Drawing," or a letter from the Engineer -of -Record stating
the improvements are constructed in conformance with the plans
approved by the City Engineer.
• A letter accepting the responsibility and takeover of all landscape
maintenance areas, including all private on -site and perimeter
landscaping.
• Warranty Security - Developer shall provide to the City for a
period of one (1) year, beginning on the date of final acceptance of
the Improvements by the City Council, against any defective work
or labor done, or defective materials furnished, and shall repair or
replace such defective work or materials. (Attachment 1) A
Certificate of Authority is required with the warranty bond. An
original certified Certificate of Authority for the Surety Company
shall be obtained from the Department of Insurance. To obtain the
certificate, send a letter to Paulina D'Andrea, Department of
Insurance, 45 Freemont Street, 24th Floor, San Francisco, CA
94105 along with a check of $18 for each certificate. The letter
should request that the Certificate of Authority for the Surety
Company be "certified." The certification date shall be within 30
days of your warranty security submittal.
• Punch List Items - The City inspector may identify uncompleted or
unsatisfactory work items at the final acceptance field inspection. 173
EXHIBIT B
These items will be listed on the punch list and are to be
completed by the developer.
174
T-df 4 4 a"
COUNCIL/RDA MEETING DATE: Auqust 5, 2008
ITEM TITLE: Approval of a Grant Application from the
National Highway Traffic Safety Administration
(NHTSA) for Click It or Ticket (CIOT) mobilization by
the La Quinta Police Department
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the grant application from the National Highway Traffic Safety Administration
(NHTSA) for Click It or Ticket (CIOT) mobilization by the La Quinta Police Department.
This program is administered through the University of California Berkley Traffic Safety
Center. (Attachment 1)
FISCAL IMPLICATIONS:
The City has established a revenue account (101-1000-332.00-00) to accept the
funding, and a corresponding expenditure account (101-5054-421.36-51) to track
allocations.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The University of California Berkley Traffic Safety Center, serving as grant
administrator for The California Office of Traffic Safety (OTS), has announced the
award of mini -grant funds for Click It or Ticket mobilization throughout California from
October 1, 2008 to September 8, 2009. The new "Next Generation" program's goal
is to promote sustained enforcement and will start with a highly publicized seatbelt
enforcement mobilization. The CIOT strategy is to focus public information and
1l5
enforcement on persons who fail to use seat belts during the 2009 CIOT National
Mobilization. OTS will coordinate the public information element of the campaign one
week prior to, during, and after the 2009 enforcement mobilization period.
The grant application is for $144,056. These funds would cover actual overtime costs
for supervisors, officers/deputies, dispatchers, and administrative during the
mobilization time period. Supervisors and officers/deputies must be assigned solely to
seat belt enforcement duties.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the grant application from the National Highway Traffic Safety
Administration (NHTSA) for Click It or Ticket (CIOT) mobilization by the La
Quinta Police Department; or
2. Do not accept approve the grant application from the National Highway Traffic
Safety Administration (NHTSA) for Click It or Ticket (CIOT) mobilization by the
La Quinta Police Department; or
3. Provide staff with alternative direction.
Respectfully submitted,
Bret M. Plumlee,
Assistant City Manager — Management Services
Approved for submission by:
?d;r /
Thomas P. Genovese, City Manager
Attachment: 1. Grant application for Click /t or Ticket mobilization
176
2
Attachment 1
2665-07/16108 APPLICATION
"NEXT GENERATION - CLICK IT OR TICKET'
October 01, 2008 - September 08, 2009
Sign and mail to:
Next Generation - Click It or Ticket
University of California Berkeley - Traffic Safety Center
2614 Dwight Way MC #7374, Berkeley, CA 94720-7374
Fax:510 643-9922
If you have questions, email: nextgenciot@berkeley.edu or call Irene Kan at 510-643-5766
Please Identify where the enforcements would be conducted, what agency would be conducting the enforcements, what agency would authorize the
work (i.e., the grantee agency) to be conducted in accordance with the terms and conditions of the grant, and what office in the grantee agency
would be authorized to receive the payments. An asterisk indicates that the information is required.
Location of Seathelt Enforcements: City of La Quints
Name of Agency Conducting the Seatbelt Enforcements: Riverside County Sheriff, La Quints Police Contract
Agency Address Street (1): 82-695 Dr. Carreon Blvd
Street (2):
City/Zip/County: Indio 92201 Riverside
Agency Contact Name/Title: David Walton Sergeant
Contact Telephone/ExL/Fax: (760) 863-8728 (760)863-8955
Contact Email Address: dwalton@riversldeshedff.org
Contract City: Yes City Council Approval Needed? Yes
Poplulation (check one)
X
Population
A
r 1
5,000 and under
B
r 1
5,001-25,000
C
r 1
25,001 - 50,000
D
F 1
50,001-75,000
E
r 1
75,001 - 100,000
F
r 1
100,001 - 150,000
G
r 1
150,001 - 250,000
H
r 1
Over 250,000
1
r 1
UC/State University/College/Airport
177
fhe://C:\L_,cuments and Settings\dwalton\Desktop\COIT 2009\La Quinta\TSC_CIOT_0�--_.. 7i 16/20M
2007 Total Fatal Victims: 0
2007 Total Unbelted Fatal Occupants: 0
Authot zing Official
Information of the official whose signature on the grant document would signify that the grantee agency agrees to the terms and conditions of the
grant, i.e., the Authorizing Official.
Name: Bret Plumlee
Title: Assistant City Manager
Street Address:78-495 Calls Tampico
City: La Quints
Telephone: (760) 777-7065
Email Address: bplumlee@la-quinta.org
Zip Code: 92247
OfficeAgency
Name and address of the office (in the grantee agency) that would be authorized to receive the payments.
Applicant Agency: City of La Quints, City of
Agency Office: City Manager's Office
Tax ID #: 95-3740431
Office Contact Name: Bret Plumlee
Street Address:78-495 Calls Tampico
City: La Quints Zip Code: 92247
Telephone: (760) 777-7065
Email Address: bplumlee@la-quinta.org
Optional:
The Authorizing Official or additional signatories as designated below may sign claims. If additional signatories may be needed (e.g., the Authorizing
Official is not available to sign a claim), it is strongly recommended that the other signatory(ies) be identified at this time.
Contact t Name: David Walton
Title: Sergeant
Contact 2 Name: Bret Plumlee
Title: Asst. City Manager
178
file://C:\Documents and Settings\dwalton\Desktop\COIT 2009\La Quinta\TSC_CI0T_09_... 7/16/2008
SectionOvertiriie Rates for Seat Belt Enforcernerits
The Traffic Safety Center reimburses only the actual overtime costs (hourly rate and benefits) for the personnel categories listed below. Personnel
activities are budgeted by activity. For this application, state the maximum overtime rates for each personnel category that would be working under
the grant. Describe (name) each overtime benefit category and the percentage (REQUIRED). Overtime benefit costs are always lower than benefit
costs for regular hourly rates. Only benefits earned as a percentage of hourly pay are allowable.
Budgeted grant activities wlll be conducted by agency personnel on an overtime basis. Grant funded operations may be conducted by personnel
such as an officer, sergeant, corporal, deputy, community services officer, dispatcher, administrative, etc., depending on the titles used by the
agency. Personnel may be deployed as needed to accomplish the grant goal and objectives.
Personnel
Maximum
%
%
%
%
%
%
%
Total %
Total Hourly
Hourly
OASDI
Workers
Medicare
Other
Other
.Other
Other
Benefits
Rate
'
OT Rate
Comp
Benefits
Benefits
Benefits
Benefits
(b+c+de+f+a,
Including
With NO
(Specify
(Specify
(Specify
(Specify
Benefts
Benefits
below)
below)
below)
below)
(a)
(b)
(c)
(d)
(e)
(f)
(9)
(h)
(1)
U)
Supervisor
$74.11
$7411
Officer/
$50.18
$50.18
Deputy (1)
Officer/
Deputy (2)
CSO
$35A3
$3513
Dispatcher
Admin
Other (1)
Other(2)
Explain "Other Benefit categories (Required):
(a)
(0
(9)
(h)
170,
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Night enforcements are strongly encouraged for the Next Generation but are not required. The staffing and logistical planning are different for
daytime and night enforcements (e.g., an agency may elect to conduct a night enforcement from 9-11 p.m. in the Summer and 6-10p.m, in the
Winter). Estimate the number of hours for each in the table below.
Personnel
Categories
Estimated Avg. #
of OT Hra
per single DAYTIME
Enforcement
(in a 24 hour period)
Cost for Daytime
Enforcement
(# hours x total hourly
rate from Section 2)
Estimated Avg. #
of OT Hp
per single NIGHT
Enforcement
(in a 24 hour period)
Cost for Night
Enforcement
(# hours x total hourly
rate from Section 2)
Supervisor
10.00
$741.10
10.00
$741.10
Officer/
Deputy (1)
50.00
$2,509.00
50.00
$2,509.00
Officer/
Deputy (2)
CSO
10.00
$351.30
10.00
$351.30
Dispatcher
Admin
Other(1)
Other (2)
Total # Hours
70.00
70.00
Cost Per Enforcement
$3,601 All
$3,601.40
Estimate the number of daytime enforcements and/or night enforcements that will be conducted during the mobilization periods. Enter into the table
below to arrive at the total cost of enforcements during the mobilization periods.
Mobilization Period
Estimated #
Cost for Daytime
Estimated #
Cost for Night
Total Cost of Daytime
Daytime
Enforcement
Night
Enforcement
and Night Enforcements
Erdorcements
(# daytime enforcement
Enforcements
(# night enforcement
During Mobilization
efforts x cost of daytime
efforts x cost of night
Periods
enforcement from
enforcement from
Section 3)
Section 3)
November 17 - 30, 2008
2
$7,202.80
2
$7,202.80
$14,405.60
May 18 - 31, 2009
2
$7.202.80
2 1
$7,202.80
$14,405.60
Total Cost for Mobilization Periods
$28,811.20
10
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The grantee must conduct no less than one and no more than four enforcement efforts in each of the months outside of the mobilization periods.
Estimate the number of daytime and night enforcement efforts and enter into the table below to arrive at the total cost of seat bell enforcement for the
outside mobilization months. The last enforcement effort in September 2009 must be conducted no later than September 7 to ensure that the final
claim can be submitted in time for processing by the TSC.
Outside
MobDtta ion
Period
Estimated #
of Daytime
Enforcement
Estimated #
of Might
Enforcemens
-
# Daytime * #.Night
Enforcerttents
(this # must be one
or more in EACH
month and less than
four in EACH month)
Cost of Daytime
-Enforcemerds
' (*daytime
enforcements x
cost of daytime
enforcements
from Section 3)
Cost of Night
.Enforcement
(# night
anforraments x
cost of night
enforcements
from Section 3)
Total Cost of
Enforcement
in the Outside
Mobilization
Months
December 2008
2
2
4
$7,202.80
$7,202.80
$14,405.60
January 2009
2
2
4
$7,202.80
$7,202.80
$14,405.60
February 2009
2
2
4
$7,202.80
$7,202.80
$14,405.60
March 2009
2
2
4
$7,202 80
$7,202.80
$14,405.60
April 2009
2
2
4
$7,202.80
$7,202.80
$14,405.60
June 2009
2
2
4
$7,202.80
$7,202.80
$14,405.60
July 2009
2
2
4
$7,202.80
$7,202.80
$14,405.60
August2009
2
2
4
$7,202.80
$7,202.80
$14,405.60
September 1-7, 2009
0
0
0
$0.00
$0.00
$0.00
Total
16
16
32
$67,622.40
$67,622.40
$116,244.80
Total Cost for Mobilization Periods
(from Section 4)
Total Cost for Outside Mobilization Months
(from Section 5)
Total Amount Requested
$28,811.20
$1115,244.80
$144,056.00
pared by:
Signature Date
I JAV� WAC +o^ 5E2GEai, j
Print Name Ttdo/Rank
1 1,
file:HOTocuments and Settings\dwalton\Desktop\COI' 20019\La Quinta\TSC_CI0T_09_... 7/16/2008
COUNCIL/RDA MEETING DATE: August 5, 2008
ITEM TITLE: Approval of a Supplemental Agreement
with Riverside County for the Use of Community
Development Block Grant (CDBG) Funds for Public
Facility Improvements Along Calle Tampico and
Avenida Bermudas, and Public Service Funds for the
Boys and Girls Club - La Quinta Unit
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: Ig
STUDY SESSION:
PUBLIC HEARING:
Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement
(Attachment 1) to utilize the sum of $186,1 10 in CDBG Entitlement Funds for public
facility improvements along Calle Tampico and Avenida Bermudas ($160,055) and
public service funds for the Boys and Girls Club - La Quinta Unit ($26,055).
FISCAL IMPLICATIONS:
The City will receive reimbursement of $186,110 in CDBG Entitlement Funds for the
improvements on Calle Tampico and Avenida Bermudas ($160,055), and public service
funds for the Boys and Girls Club - La Quinta Unit ($26,055).
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The purpose of this Supplemental Agreement, between the City and Riverside County,
is to authorize the use of CDBG funds for Fiscal Year 2008-2009 in the amount of
$186,1 10 in accordance with the Housing and Community Development Act of 1974.
This allocation reflects a proportional share of the Riverside County's entitlement
allocation from Housing and Urban Development (HUD). The City submitted CDBG
1
182
applications to the County for the projects in December 2007; the applications were
subsequently approved by the Board of Supervisors.
This Supplemental Agreement is for, projects which have been approved by the City
Council on December 18, 2007 under Resolution 2007-1 17 and are available with the
beginning of the new Federal Fiscal Year which began on July 1, 2008. Monies
become available for reimbursement to the City upon approval of this Agreement by
the City and the Riverside County Board of Supervisors.
For the past twenty-five years, the City of La Quinta has been participating in the
Urban Counties CDBG program with Riverside County. Entitlement Funds for CDBG
Program Years 9-30 have been expended for projects such as: Senior Center
construction, La Fonda Street construction, and public service funds for the Boys and
Girls Club - La Quinta Unit. The City has previously entered into Supplemental
Agreements with the County for the use of CDBG funds.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the Supplemental Agreement and authorize the Mayor to sign the
Agreement (Attachment 1) to utilize the sum of $186,1 10 in CDBG Entitlement
Funds for public facility improvements along Calle Tampico and Avenida
Bermudas ($160,055), and public service funds for the Boys and Girls Club - La
Quinta Unit ($26,055); or
2. Do not Approve the Supplemental Agreement and authorize the Mayor to sign
the Agreement (Attachment 1) to utilize the sum of $186,1 10 in CDBG
Entitlement Funds for public facility improvements along Calle Tampico and
Avenida Bermudas ($160,055), and public service funds for the Boys and Girls
Club - La Quinta Unit ($26,055)or
3. Provide staff with alternative direction.
Respectfully submitted,
Les Johnson, Planning recto
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Supplemental Agreement
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File No.: 4.LQ.03-08, 41Q.04-08
SUPPLEMENTAL AGREEMENT FOR THE USE OF
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
The COUNTY OF RIVERSIDE of the State of California, herein called, "COUNTY,"
and the CITY OF LA QUINTA, herein called "CITY," mutually agree as follows:
GENERAL. COUNTY and CITY have executed a Cooperation Agreement, dated
July 12, 2005, whereby CITY elected to participate with COUNTY, which has qualified as an
"Urban County" for purposes of receiving Community Development Block Grant (CDBG)
funds, and to assist and undertake essential community development and housing assistance
activities pursuant to the Housing and Community Development Act of 1974, Title 1, as
amended, Public Law 93-383 hereinafter referred to as "Act". Said Cooperation Agreement,
dated July 12, 2005, is incorporated herein by reference and made a part of this Agreement as if
each and every provision was set forth herein.
2. PURPOSE. CITY promises and agrees to undertake and assist with the
community development activities, within its jurisdiction, by utilizing the sum of $186,110,
CDBG Entitlement Funds, as specifically identified in Exhibits A and B are attached hereto and
by this reference are incorporated herein, for the projects:
A. 4.LO.03-08 Boys & Girls Club -Membership Fees Waiver/Reduction Program, $26,055.
B. 4.LO.04-08 Public Facility Improvements, $160,055.
3. TERM OF AGREEMENT. The term of this Agreement for the projects shall
be for a period of one (1) year from July 1, 2008 to June 30, 2009, and proceed consistent with
the completion schedule set forth in Exhibits A and B. In the event that the projects are not
substantially completed by the time set forth in the completion schedule due to unforeseen or
uncontrollable causes, the COUNTY may consider extending the schedule for the completion of
the project. Times of performance for other activities may also be extended in writing by
COUNTY. If substantial progress toward completion in conformance with the completion
schedule, as determined by COUNTY, of the projects are not made during the term of the
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Supplemental Agreement, COUNTY may suspend or terminate this agreement by the
procedures set forth in the Section titled "Termination", of this agreement and the entitlement
funds associated with the projects may be reprogrammed by COUNTY after appropriate notice
is given.
4. DISPOSITION OF FUNDS.
a. COUNTY's Board of Supervisors shall determine the final disposition and
distribution of all funds received by COUNTY under the Act consistent with the provisions of
Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic Development Agency,
shall: (1) Make payment of the grant funds to CITY as designated in Exhibits A and B; and (2)
It is the CITY's responsibility to monitor all project activities of Exhibits A and B to ensure
compliance with applicable federal regulations and.the terms of this Agreement.
b. CITY shall comply with timely drawdown of CDBG funds by
expeditiously implementing and completing County -approved, CDBG-funded projects. CITY
acknowledges that CITY's drawdown performance directly impacts the COUNTY's overall
program drawdown rate. If the CITY's unobligated CDBG fund balance, as of January 15,
2009, exceeds two-times (200%) the CITY's 2008-2009 CDBG allocation, the COUNTY may
take the necessary administrative actions to reduce the CITY's CDBG fund balance. Necessary
actions include reprogramming the excess CDBG fund balance to other eligible activities as
selected by COUNTY. COUTY may authorize CITY in writing, prior to January 15, 2009, to
exceed the CDBG fund balance requirement.
C. CITY shall comply with timely drawdown of funds by submitting
monthly requests for reimbursement or other County -approved reimbursement schedule. All
disbursements of grant funds will be on a reimbursement basis and made within thirty (30) days
after the CITY has submitted its letter identifying payments and documentation supporting
expenditures.
d. All authorized obligations incurred in the performance of the Agreement
for projects eligible under the following regulations must be reported to COUNTY no later than
by June 15, 2009:
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a. Public Services [24 CFR 570.201 (e)]
b. Acquisition [24 CFR 570.201 (a)]
C. Clearance Activities [24 CFR 570.201 (d)]
d. Interim Assistance [24 CFR 570.201 (f)]
e. Code Enforcement [24 CFR 570.202 (c)]
All other eligible activities under this Agreement must be implemented, completed, and
obligations reported by the CITY no later than the completion schedules set forth in the Exhibits
to this Agreement.
5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with
COUNTY in undertaking essential community development and housing assistance activities,
specifically urban renewal and public assistance housing, and shall assist COUNTY in carrying
out its Strategic Plan of the Consolidated Plan and other requirements of the Community
Development Block Grant Program.
6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEOA). Pursuant to Section 15051(d) of Title 14 of the
California Administrative Code, CITY is designated as the lead agency for the projects that are
the subject matter of this Agreement.
7. HOLD HARMLESS AND INDEMNIFICATION. CITY shall comply with all
applicable laws, rules and regulations, and shall indemnify, save and hold harmless COUNTY
and its agency members and their respective agents, servants and employees of and from any and
all liabilities, claims, debt, damages, demands, suits, actions and causes of action of whatsoever
kind, nature or sort including, but not by way of limitation, wrongful death, expenses of the
defense of said parties, and the payment of attorney's fees, arising out of or in any manner
connected with the performance by CITY under this Agreement.
8. RECORDS AND INSPECTIONS.
a. CITY shall establish and maintain records in accordance with 24 CFR Part
570, Part 85, OMB Circular A-87, and 24 CFR 91.105, as applicable, and as they relate to the
acceptance and use of federal funds under this Agreement.
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b. CITY shall maintain a separate account for CDBG Entitlement funds
received as set forth in Exhibits (A and B).
C. CITY shall, during the normal business hours, make available to
COUNTY, the U.S. Department of Housing and Urban Development (HUD), or other authorized
representative, for the examination and copying, all of its records and other materials with
respect to matters covered by this Agreement.
d. CITY shall not retain any program income as defined in Section 570.500
of Title 24 of the Federal Code of Regulations. Said program income shall be used only for the
activities that are the subject of this Agreement. Further, all provisions of this Agreement shall
apply to such activities.
e. The CITY shall ensure that at least fifty-one percent (51%) of the persons
benefiting from all CDBG-funded activities or projects designated as serving limited clientele
[570.208(a)(2)(i)] are of low and moderate -income and meet the program income guidelines
attached as Exhibits (A and B). The CITY and City's Sub -recipients must provide the required
income certification and direct benefit documentation.
9. FEDERAL REQUIREMENTS. CITY shall comply with all applicable federal,
state, and local laws, regulations, and ordinances and any amendments thereto and the federal
regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, CITY
is to comply with those regulations found in Part 85 and Part 570 of Title 24 of the Code of
Federal Regulations. CITY is to comply with OMB Circular A-87, or any subsequent
replacement. CITY is to abide by the provisions of the Community Development Block Grant
Manual, prepared by COUNTY and cited in the above -mentioned Cooperation Agreement.
CITY will comply with Section 3 of the Housing & Urban Development Act of 1968, as
amended, attached hereto as Exhibit "S". CITY will comply with the provisions of 24 CFR Part
570.200 0), attached as Exhibit "R," pertaining to inherently religious activities.
10. INDEPENDENT CONTRACTOR. CITY and its agents, servants, and employees
shall act at all times in an independent capacity during the term of this Agreement, and shall not
act as, shall not be, nor shall they in any manner be construed to be agents, officers, or
187
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employees of the COUNTY.
11. TERMINATION.
a. CITY. CITY may not terminate this Agreement except upon express
I written consent of COUNTY.
b. COUNTY. Notwithstanding the provisions of Paragraph IIa, COUNTY
may suspend or terminate this Agreement upon written notice to CITY of action being taken and
I the reason for such action:
(1) In the event CITY fails to perform the covenants herein contained
at such times and in such manner as provided in this Agreement; and
(2) In the event there is a conflict with any federal, state or local law,
ordinance, regulation or rule rendering any of the provisions of this Agreement invalid or
untenable; or
(3) In the event the funding from the Department of Housing and
Urban Development referred to in Paragraphs 1 and 2 above is terminated or otherwise becomes
I unavailable.
C. Upon suspension of this Agreement, CITY agrees to return any
unencumbered funds which it has been provided by COUNTY. In accepting said funds,
COUNTY does not waive any claim or cause of action it may have against CITY for breach of
this Agreement.
d. Reversion of Assets
1. Upon expiration of this Agreement, the CITY shall transfer to the
COUNTY any CDBG funds on hand at the time of expiration of the Agreement as well as any
accounts receivable held by CITY which are attributable to the use of CDBG funds awarded
pursuant to this Agreement.
2. Any real property under the CITY'S control that was acquired or
improved in whole or in part with CDBG funds (including CDBG funds provided to the
SPONSOR in the form of a loan) in excess of $25,000 is either:
(i) Used to meet one of the National Objectives in Sec.
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570.208 until five years after expiration of this agreement, or for such longer period of time as
determined to be appropriate by the COUNTY; or
(ii) Not used in accordance with Section (i) above, in which
event the SPONSOR shall pay to the COUNTY an amount equal to the current market value of
the property less any portion of the value attributable to expenditures of non-CDBG funds for the
acquisition of, or improvement to, the property.
12. NONDISCRIMINATION. CITY shall abide by Sections 570.601 and 570.602 of
Title 24 of the Federal Code of Regulations which requires that no person in the United States
shall on the grounds of race, color, national origin, or sex, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity funded in
whole or in part with Community Development funds.
13. PROHIBITION AGAINST CONFLICTS OF INTEREST
a. CITY and its assigns, employees, agents, consultants, officers and elected
and appointed officials shall become familiar with and shall comply with the CDBG regulations
prohibiting conflicts of interest contained in 24 CFR 570.611, attached hereto as Exhibit "Cl"
and by this reference incorporated herein.
b. CITY and its assigns, employees, agents, consultants, officers, and elected
and appointed officials shall become familiar with and shall comply with Section A -I I of the
County's CDBG Policy manual, attached hereto as Exhibit "Cl" and by this reference
incorporated herein.
C. CITY understands and agrees that no waiver of exception can be granted
to the prohibition against conflict of interest except upon written approval of HUD pursuant to
24 CFR 570.611 (d). Any request by CITY for an exception shall first be reviewed by COUNTY
to determine whether such request is appropriate for submission to HUD. In determining whether
such request is appropriate for submission to HUD, COUNTY will consider the factors listed in
24 CFR 570.611 (e).
d. Prior to any funding under this Agreement, CITY shall provide COUNTY
with a list of all employees, agents, consultants, officers and elected and appointed officials who
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are in a position to participate in a decision making process, exercise any functions or
responsibilities, or gain inside information with respect to the CDBG activities funded under this
Agreement. CITY shall also promptly disclose to COUNTY any potential conflict, including
even the appearance of conflict that may arise with respect to the CDBG activities funded under
this Agreement.
e. Any violation of this section shall be deemed a material breach of this
Agreement, and the Agreement shall be immediately terminated by the COUNTY.
14. PROJECT ELIGIBILITY. As to CITY or its claimants, COUNTY shall bear no
liability for any later determination by the United States Government, the Department of
Housing and Urban Development or any other person or entity that CITY is or is not eligible
under 24 CFR Part 570 to receive CDBG funds.
15. USE OF PROPERTY. Whenever federal CDBG funds or program income are
used, in whole or in part, for the purchase of equipment or personal property, the property shall
not be transferred from its originally funded use, by CITY or sub -recipient, for a period of five
(5) years from the close-out date of the grant from which CDBG assistance was provided. The
CITY shall maintain a current inventory for COUNTY monitoring and review.
16. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. CITY
agrees to notify and to require any lessee or assignee to notify Riverside County Workforce
Development Center of any and all job openings that are caused by this project.
17. PUBLICITY. Any publicity generated by CITY for the project funded pursuant to
this Agreement, during the term of this Agreement, will make reference to the Contribution of
the County of Riverside, the Economic Development Agency, and the Community Development
Block Grant Program in making the project possible.
18. PROGRAM MONITORING AND EVALUATION. CITY and its sub -recipients
shall be monitored and evaluated in terms of its effectiveness and timely compliance with the
provisions of this Agreement and the effective and efficient achievement of the Program
Objectives. Quarterly reports shall be due on the last day of the month immediately following the
end of the quarter being reported. The quarterly written reports shall include, but shall not be
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limited to, the following data elements:
a. Title of program, listing of components, description of
activities/operations.
b. The projected goals, indicated numerically, and also the goals achieved
(for each report period). In addition, identify by percentage and description, the progress
achieved towards meeting the specified goals and identify any problems encountered in meeting
goals.
C. If the CDBG-funded Activity meets a National Objective under 24 CFR
570.208 (a)(2)(i), CITY will report the following:
1) Total number of direct beneficiaries (clientele served) with
household incomes at:
• Above 80% MHI
• Between 50% and 80% MHI (Low -Income)
• Between 30% and 50% MHI (Very Low -Income)
• Less than 30% MHI (Extremely Low -Income)
2) Total number and percent (%) of the clientele served that have
household incomes at or below 80% MHI
3) Racial ethnicity of clientele
4) Number of Female -Headed Households
CITY and its sub -recipients shall report beneficiary statistics monthly to EDA on the pre -
approved Direct Benefit Form and Self -Certification Form (certifying income, family size, and
racial ethnicity) as required by HUD. Updated forms are to be provided to CITY by EDA should
HUD implement changes during the term of this agreement.
CITY and sub -recipients will collect and provide all necessary data required by HUD
pertaining to the Specific Outcome Indicators as identified in the CPD Outcome Performance
Measurement System.
19. SOURCE OF FUNDING. CITY acknowledges that the source of funding
pursuant to this Agreement is Community Development Block Grant (CFDA 14.218).
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20. ENTIRE AGREEMENT. It is expressly agreed that this Agreement together with
the cooperation Agreement between the parties, embodies the entire agreement of the parties in
relation to the subject matter thereof, and that no other Agreement or understanding, verbal or
otherwise, relative to this subject matter, exists between the parties at the time of execution.
21. MINISTERIAL ACTS. The Assistant County Executive Officer/EDA or
designee(s) are authorized to take such ministerial actions as may be necessary or appropriate to
implement the terms, provisions, and conditions of this Agreement as it may be amended from
time to time by COUNTY.
22. PRIOR AUTHORIZATION. CITY shall obtain COUNTY's written approval
from the Economic Development Agency prior to implementing the following "high risk"
activities funded with CDBG assistance:
a. Construction of public facilities (project plans and specifications);
b. Acquisition of real property;
C. Historic Preservation;
d. Relocation; and
e. Economic Development
23. MODIFICATION OF AGREEMENT. This Agreement may be
modified or amended only by a writing signed by the duly authorized and empowered
representative of COUNTY and CITY respectively.
(Signatures on Next Page)
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WINVI0ta3
COUNTY OF RIVERSIDE
Bv:
Deputy Director
SH:JT:MC:EW
CITY OF LA QUINTA
By:
Mayor
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_93
EXHIBIT A
Page 1 of 6
File No.: 4.LQ.03-08
CDBG SUPPLEMENTAL AGREEMENT
SCOPE OF WORK — PUBLIC SERVICE
I. GENERAL INFORMATION
CITY NAME: City of La Quinta
ADDRESS: 78-495 Calle Tampico
La Quinta, CA 92253
CITY PROGRAM CONTACTS: Eric Ceja, Assistant Planner
SUBRECIPIENT NAME: President Gerald R. Ford Boys & Girls Club of La Quinta
ADDRESS: 42-600 Cook Street #120, Palm Desert, CA 92211
PROGRAM CONTACT: Jim Ducatte, Chief Executive Officer
PHONE: (760) 836-1160 FAX: (760) 776-9111
E-MAIL:
PROJECT NAME: Boys & Girls Club -Membership Fees Waiver/Reduction Program
LEVEL OF ENVIRONMENTAL CLEARANCE: EXEMPT [24 CFR 58.34 (a)(4)]
CDBG ELIGIBILITY CODE: 24 CFR 570.201(e) Public Services
PROJECT FUNDING SUMMARY:
City Funding $26,055
Project to be administered by County (EDA) on behalf of CITY: YES ❑ NO
II. SCOPE OF SERVICE
A. Activities
City will be responsible for administering a 2008-2009 Community Development Block Grant
for the Boys & Girls Club -Membership Fees Waiver/Reduction Program in a manner
satisfactory to the County of Riverside and consistent with any standards required as a condition
of providing these funds. Such program will include the following activities eligible under the
Community Development Block Grant program:
Activity#1 The Boys and Girls Club will use CDBG funds to provide
scholarships to 105 youth from low-income families 194
EXHIBIT A
Page 2 of 6
File No.: 4.LQ.03-08
allowing access to after -school services including
concerts, homework assistance, recreation, arts and
crafts.
B. National Objective
All activities funded with CDBG funds must comply with one of more of the CDBG program's
National Objective Criteria as required under 24 CFR 570.200(a)(2). CITY certifies that the
activity (ies) carried out under this Agreement will meet the following National Objective:
National Objective Criteria: 570.208 (a)(2)(i)(B)
CFR Reference: Low Mod Limited Clientele Income Certification
C. Levels of Accomplishment — Goals and Performance Measures
The City agrees to provide the following levels of program services:
Activity Units Total Total
ver Month Units/Year Unduplicated Persons
Activity #1 8 105 105
Unit of Service is defined as: Children provided with scholarships.
CPD OUTCOME PERFORMANCE MEASUREMENT
Objectives (select one): ® Creating Suitable Living Environments
❑ Providing Decent Affordable Housing
❑ Creating Economic Opportunities
Outcome (select one): ❑ Availability/Accessibility
® Affordability
❑ Sustainability (promoting livable or viable communities)
D. City Capacity
By executing this Supplemental Agreement, the City certifies that it and its stibrecipients have the
appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment,
required licensing and permitting, and sufficient amount of financial resources necessary to
implement and carry out the activities funded with CDBG funds.
City will immediately notify County of any significant changes in organizational management,
assigned staff, change in facilities, loss or change in matching funds, or any other event that could
potentially impact City's performance under this Agreement. Any changes in the above items are
subject to the prior approval of the County.
195
EXHIBIT A
Page 3 of 6
File No.: 4.LQ.03-08
E. Performance Monitoring
The County of Riverside will monitor the performance of the City and its subrecipients against
goals and performance standards as stated above. Substandard performance as determined by the
County will constitute noncompliance with this Agreement. If action to correct such substandard
performance is not taken by the City within a reasonable period of time after being notified by
the County, contract suspension or termination procedures will be initiated.
F. Program Budget
It is expressly agreed and understood that the total amount to be paid by the County under this
Agreement shall not exceed $26,055. Drawdowns for the payment of eligible expenses shall be
made against the line item budgets specified in this Section and in accordance with performance.
Payments may be contingent upon certification of the Subrecipient's financial management
system in accordance with the standards specified in 24 CFR 84.21.
The County may require a more detailed budget breakdown than the one contained herein, and
the City shall provide such supplementary budget information in a timely fashion in the form and
content prescribed by the County. Any amendments to the budget must be approved in writing
by both the County and City.
Line Item Amount
Direct Program Expenses
Salaries $
Fringe
Office Space (Program Only)
Utilities
Communications
Reproduction/Printing
Supplies and Materials
Mileage
Equipment (Program Only)
Audit
Transportation
Other (Specify) Scholarships $ 26,055
Total Direct Program Costs $ 26,055
Indirect Costs (Specify)*
Total Indirect Costs
TOTAL CDBG BUDGET $ 26,055
All indirect costs must be pre -approved by the County. City must submit an
Indirect Cost Allocation Plan to County, in a form specified by County,
demonstrating the appropriate share of general and administrative costs.
196
EXHIBIT A
Page 4 of 6
File No.: 4.LQ.03-08
III. ADMINISTRATIVE REQUIREMENTS
A. Accounting Standards
The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
B. Cost Principles
The City shall administer its program in conformance with OMB Circulars A-122, "Cost
Principles for Non -Profit Organizations," A-21, "Cost Principles for Educational
Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments as applicable. These principles shall be applied for all costs incurred
whether charged on a direct or indirect basis
C. Documentation and Record Keeping
Records to be Maintained
The City and its subrecipients will maintain all records required by the Federal
regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded
under this Agreement. Such records shall include but not be limited to:
i Records providing a full description of each activity undertaken;
ii. Records demonstrating that each activity undertaken meets one of the
National Objectives of the CDBG program;
iii. Records required to determine the eligibility of activities;
iv. Records required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG assistance;
V. Records documenting compliance with the fair housing and equal
opportunity components of the CDBG program;
vi. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28;
and
vii. Other records necessary to document compliance with Subpart K of 24
CFR Part 570.
2. Records Retention
The City shall retain all financial records, supporting documents, statistical records, and
all other records pertinent to the Agreement for a period of five (5) years. The retention
period begins on the date of the submission of the County's annual performance and
evaluation report to HUD in which the activities assisted under the Agreement reported
on for the final time. Notwithstanding the above, if there is litigation, claims, audits,
negotiations or other actions that involve any of the records cited and that have started
before the expiration of the five-year period, then such records must be retained until
completion of the actions and resolution of all issues, or the expiration of the five-year
period, whichever occurs later.
197
EXHIBIT A
Page 5 of 6
File No.: 4.LQ.03-08
3. Client Data
The City shall maintain client data demonstrating client eligibility for services provided.
Such data shall include, but not be limited to, client name, address, income level or other
basis for determining eligibility, and description of service provided. Such information
shall be made available to County monitors or their designees for review upon request.
4. Disclosure
The City understands that client information collected under this contract is private and
the use or disclosure of such information, when not directly connected with the
administration of the County's or City's responsibilities with respect to services provided
under this contract, is prohibited by applicable federal and State law unless written
consent is obtained from such person receiving service and, in the case of a minor, that of
a responsible parent/guardian.
Close-outs
The City's obligation to the County shall not end until all close-out requirements are
completed. Activities during this close-out period shall include, but are not limited to:
making final payments, disposing of program assets (including the return of all unused
materials, equipment, unspent cash advances, program income balances, and accounts
receivable to the County), and determining the custodianship of records. Not
withstanding the foregoing, the terms of this Agreement shall remain in effect during any
period that the City has control over CDBG funds, including program income.
6. Audits & Inspections
All City records with respect to any matters covered by this Agreement shall be made
available to the County, HUD, and the Comptroller General of the United States or any of
their authorized representatives, at any time during normal business hours, as often as
deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant
data. Any deficiencies noted in audit reports must be fully cleared by the City within 30
days after receipt by the City. Failure of the City to comply with the above audit
requirements will constitute a violation of this contract and may result in the withholding
of future payments. The City hereby agrees to have an annual agency audit conducted in
accordance with current County policy concerning subrecipient audits and OMB Circular
A-133.
j`,I
EXHIBIT A
Page 6 of 6
File No.: 4.LQ.03-08
IV. PROJECT IMPLEMENTATION AND SCHEDULE
Unless pre -approved by County, CITY will perform and complete the activities described in
Section II in conformance with the schedule of tasks and milestones listed below:
Tasks / Milestone Start Date Completion Date
Attend Mandatory Cooperating July 2008 July 2008
City Training
Execute Subrecipient Agreements July 1, 2008 ---
(EDA must approve)
Implement Program Activities July 1, 2008 TBD
Execute Supplemental Agreement August 2008 September 2008
& Notice to Incur Cost
City Submit Quarterly October 15, 2008
Performance Reports to County January 15, 2009
April 15, 2009
July 31, 2009
County Monitoring of City TBD TBD
Performance
City submit Monthly September 2008 July 2009
Direct Benefit Reports
City Submits Reimbursement
Requests
Monthly Submittal ® September 2008 April 30, 2009
Other Schedule ❑
CDBG Program Services Complete April 30, 2009
V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS
Sponsor must collect income self -certifications from the parent or legal guardian of every child
participating in CDBG-funded activities. This includes family income, family size, and ethnicity.
Sponsor is required to colllect income verification documentation from at least 10% of the
persons submitting the certifications. All of this documentation must be submitted to EDA on a
monthly basis.
R.COHt, POIRI52m)4tRunp.tgme.S,-rmAg-ee Ich lvi ry'ser S.tpp A,p Pe IXMIM "If<iiplate N,
199
EXHIBIT B
Page 1 of 7
File No.: 4.LQ.04-08
CDBG SUPPLEMENTAL AGREEMENT
SCOPE OF WORK — NON-PUBLIC SERVICE
I. GENERAL INFORMATION
CITY NAME: City of La Quinta
ADDRESS: 78-495 Calle Tampico
La Quinta, CA 62253
PROGRAM CONTACTS: Eric Ceja, Assistant Planner
PHONE: (760) 777-7000 FAX: (760) 777-1233
E-MAIL:
PROJECT NAME: Public Facility Improvements
PROJECT LOCATION: Avenida Bermudas and Calle Tampico and Desert Club Dr
LEVEL OF ENVIRONMENTAL CLEARANCE: Categorical Exclusion 24 CFR 58.35
CDBG ELIGIBILITY CODE: 570.201 (c) Public Facilities
PROJECT FUNDING SUMMARY:
City Funding $160,055
Project to be administered by County (EDA) on behalf of City: YES ❑ NO
II. SCOPE OF SERVICE
A. Activities
City will be responsible for administering a 2008-2009 Community Development Block Grant
for the Public Facility Improvements in a manner satisfactory to the County of Riverside and
consistent with any standards required as a condition of providing these funds. Such program
will include the following activities eligible under the Community Development Block Grant
program:
Activity#1 CDBG funds will be used to construct an enhanced mid -
block pedestrian crossing with a speed table on
Avenida Bermudas and enhanced pedestrian crossing
utilizing paved crosswalks on Calle Tampico at the
intersection of Desert Club Drive.
200
EXHIBIT B
Page 2 of 7
File No.: 4.LQ.04-08
B. National Objective
All activities funded with CDBG funds must comply with one of more of the CDBG program's
National Objective Criteria as required under 24 CFR 570.200(a)(2). City certifies that the
activity(ies) carried out under this Agreement will meet the following National Objective:
National Objective Criteria: 570.208 (a)(1)(i)
CFR Reference: Low Mod Area
C. Levels of Accomplishment — Goals and Performance Measures
The City agrees to implement and complete the following activity (ies):
Activity #1 Prepare project design and specifications for the improvements.
Activity #2 Implement and complete construction activities.
CPD OUTCOME PERFORMANCE MEASUREMENT
Objectives (select one): ® Creating Suitable Living Environments
❑ Providing Decent Affordable Housing
❑ Creating Economic Opportunities
Outcome (select one): ❑ Availability/Accessibility
❑ Affordability
® Sustainability (promoting livable or viable communities)
D. City Capacity
By executing this Supplemental Agreement, the City certifies that it has the appropriate number of
trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and
permitting, and sufficient amount of financial resources necessary to implement and carry out the
activities funded with CDBG funds.
City will immediately notify County of any significant changes in organizational management,
assigned staff, change in facilities, loss or change in matching funds, or any other event that could
potentially impact the City or subrecipient's performance under this Agreement. Any changes in
the above items are subject to the prior approval of the County.
201
EXHIBIT B
Page 3 of 7
File No.: 4.LQ.04-08
E. Performance Monitoring
The County of Riverside will monitor the performance of the City and its subrecipients against
goals and performance standards as stated above. Substandard performance as determined by the
County will constitute noncompliance with this Agreement. If action to correct such substandard
performance is not taken by the City within a reasonable period of time after being notified by
the County, contract suspension or termination procedures will be initiated.
F. Program Budget
It is expressly agreed and understood that the total amount to be paid by the County under this
Agreement shall not exceed $160,055 Drawdowns for the payment of eligible expenses shall be
made against the line item budgets specified in this Section and in accordance with performance.
Payments may be contingent upon certification of the Subrecipient's financial management
system in accordance with the standards specified in 24 CFR 84.21.
The County may require a more detailed budget breakdown than the one contained herein, and
the City shall provide such supplementary budget information in a timely fashion in the form and
content prescribed by the County. Any amendments to the budget must be approved in writing
by both the County and City.
Line Item Amount
Design/Engineering Costs $
Project Administration Costs
Construction Costs $ 160,055
Acquisition Costs
Relocation Costs
Capital Equipment Costs
Code Enforcement
Clearance
Interim Assistance
Other
TOTAL CDBG BUDGET $ 160,055
202)
EXHIBIT B
Page 4 of 7
File No.: 4.LQ.04-08
III. ADMINISTRATIVE REQUIREMENTS
A. Accounting Standards
The City agrees to comply with 24 CFR 84 or 85 as applicable and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls,
and maintain necessary source documentation for all costs incurred.
B. Cost Principles
The City shall administer its program in conformance with OMB Circulars A-122, "Cost
Principles for Non -Profit Organizations," A-21, "Cost Principles for Educational
Institutions," or OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments as applicable. These principles shall be applied for all costs incurred
whether charged on a direct or indirect basis
C. Documentation and Record Keeping
Records to be Maintained
The Subrecipient shall maintain all records required by the Federal regulations specified
in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement.
Such records shall include but not be limited to:
i Records providing a full description of each activity undertaken;
ii. Records demonstrating that each activity undertaken meets one of the
National Objectives of the CDBG program;
iii. Records required to determine the eligibility of activities;
iv. Records required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG assistance;
V. Records documenting compliance with the fair housing and equal
opportunity components of the CDBG program;
vi. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28;
and
vii. Other records necessary to document compliance with Subpart K of 24
CFR Part 570.
2. Records Retention
The City shall retain all financial records, supporting documents, statistical records, and
all other records pertinent to the Agreement for a period of five (5) years. The retention
period begins on the date of the submission of the County's annual performance and
evaluation report to HUD in which the activities assisted under the Agreement are
reported on for the final time. Notwithstanding the above, if there is litigation, claims,
203
EXHIBIT B
Page 5 of 7
File No.: 4.LQ.04-08
audits, negotiations or other actions that involve any of the records cited and that have
started before the expiration of the five-year period, then such records must be retained
until completion of the actions and resolution of all issues, or the expiration of the five-
year period, whichever occurs later.
3. Client Data
The City shall maintain client data demonstrating client eligibility for services provided.
Such data shall include, but not be limited to, client name, address, income level or other
basis for determining eligibility, and description of service provided. Such information
shall be made available to County monitors or their designees for review upon request.
4. Disclosure
The City understands that client information collected under this contract is private and
the use or disclosure of such information, when not directly connected with the
administration of the County's or City's responsibilities with respect to services provided
under this contract, is prohibited by applicable federal and State law unless written
consent is obtained from such person receiving service and, in the case of a minor, that of
a responsible parent/guardian.
5. Close-outs
The City's obligation to the County shall not end until all close-out requirements are
completed. Activities during this close-out period shall include, but are not limited to:
making final payments, disposing of program assets (including the return of all unused
materials, equipment, unspent cash advances, program income balances, and accounts
receivable to the County), and determining the custodianship of records. Not
withstanding the foregoing, the terms of this Agreement shall remain in effect during any
period that the City has control over CDBG funds, including program income.
6. Audits & Inspections
All City records with respect to any matters covered by this Agreement shall be made
available to the County, HUD, and the Comptroller General of the United States or any of
their authorized representatives, at any time during normal business hours, as often as
deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant
data. Any deficiencies noted in audit reports must be fully cleared by the City within 30
days after receipt by the City. Failure of the City to comply with the above audit
requirements will constitute a violation of this contract and may result in the withholding
of future payments. The City hereby agrees to have an annual agency audit conducted in
accordance with current County policy concerning subrecipient audits and OMB Circular
A-133.
204
EXHIBIT B
Page 6 of 7
File No.: 4.LQ.04-08
IV. PROJECT IMPLEMENTATION AND SCHEDULE
Unless pre -approved by County, City will perform and complete the activities described
in Section II in conformance with the schedule of tasks and milestones listed below:
Tasks / Milestone Start Date Completion Date
Attend Mandatory Cooperating
City Training
Implement Project Activities
Execute Supplemental Agreement
& Notice to Incur Cost
Tasks / Milestone
Submit Quarterly Performance
Reports to County
County Monitoring of City
Program/Performance
Specific Project Activities
July 2008 July 2008
Upon Notification from EDA
August 2008 September 2008
Start Date Completion Date
October 15, 2008
January 15, 2009
April 15, 2009
July 15, 2009
October 15, 2009
January 15, 2010
April 30, 2010
To be determined by Program Manager
1. City executes Supplemental Agreement; receive authorization to incur cost
2. City completes CEQA review process; provides documentation to EDA
3. City prepares final construction documents for EDA review and approval
4. EDA authorize City to advertise for bids
5. EDA reviews and approves bidding process
6. City awards contract
7. City and EDA conduct "pre -construction meeting"
8. EDA authorize City to issue "Notice to Proceed"
9. CDBG-funded activities must be completed by March 15, 2009
205
EXHIBIT B
Tasks / Milestone
City Submits Reimbursement
Requests
Monthly Submittal ❑
Other Schedule
CDBG-funded Project Complete
City Submits Monthly
Direct Benefit Reports
Page 7 of 7
File No.: 4.LQ.04-08
Start Date
:E
Upon Notification by EDA
V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS
Completion Date
March 31, 2010
206
Tdf 4 4 Quha
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: August 5, 2008 /
BUSINESS SESSION: _
ITEM TITLE: Consideration of a Resolution Opposing
State Budget Decisions that Would "Borrow" Local CONSENT CALENDAR:
Government, Redevelopment and Transportation Funds STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Adopt a resolution of the City Council opposing state budget decisions that would
"borrow" local government, redevelopment and transportation funds.
FISCAL IMPLICATIONS:
The financial impacts are unknown at this time. However, if state legislators move
forward with using local government, redevelopment and transportation funds to help
balance the state's budget, the fiscal impact would negatively affect services for the
City of La Quinta and its residents.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
In 1991, the State of California Local began shifting city, county and special district
property taxes to off -set state responsibilities to schools. This practice has impaired
the ability to provide quality services to its residents, visitors and businesses.
Although Proposition 1 A (2004) and Proposition 42 (2006) were passed with
overwhelming voter support largely in response to the state's "taking or borrowing"
money from local governments and transportation funds, state legislators are looking
to borrow local revenue to assist in balancing the State budget. This practice will
force local governments to make cuts or raise fees and taxes to shoulder the burden
caused by the state.
207
If the State moves forward with their proposal to borrow local government funds,
cities and counties will be limited in their ability to balance their own budgets. One
option will be to borrow to pay ongoing city expenses, using the state "promise" of
repayment as collateral. This will result in interest which will cost the taxpayer more
and provide a lower level of community services. Another option is that local
governments will be forced to cut programs, which could mean fewer police officers,
fire fighters, library personnel, and reductions to park maintenance and recreation
programs. Third, if available, cities may have to dip into their reserve funds to cover
when the state takes its money thus making cities financially unstable. A final and
unacceptable option is to raise local taxes and fees to compensate for the state seizure
of local funds.
Attachment 1 is a letter to the Governor and state legislators encouraging them to
adopt a balanced state budget without using local revenues.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a resolution of the City Council approving a resolution opposing state
budget decisions that would "borrow" local government, redevelopment and
transportation funds; or
2. Do not adopt a resolution of the City Council approving a resolution opposing
state budget decisions that would "borrow" local government, redevelopment
and transportation funds; or
3. Provide staff with alternative direction.
Respectfully submitted,
B erett M. Plumlee
Assistant City Manager - Management Services
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Letter to Governor and state legislators
SL
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA OPPOSING STATE BUDGET DECISIONS
THAT WOULD "BORROW" LOCAL GOVERNMENT,
REDEVELOPMENT AND TRANSPORTATION FUNDS
WHEREAS, on July 1, 2008 the State Legislature missed its Constitutional
budget deadline; and
WHEREAS, both the Governor
Committee have recommended balanced
seizures of local government property
transportation sales tax funds; and
and the Legislative Budget Conference
budgets without resorting to "loans" or
tax, redevelopment tax increment and
WHEREAS, in 1952 the voters of California approved Article XVI, Section 16
of the California Constitution, providing for tax increment financing for community
revitalization —not balancing the state budget, and the voters never authorized the
legislature to take or "borrow" community redevelopment funds for state programs;
and
WHEREAS, in 2006 by a 77% margin of approval the voters of California
also approved Proposition 1 A, providing similar protections to transportation
funding for state and local transportation projects, including important street
maintenance and public transit programs; and
WHEREAS, both ballot measures allow the Governor to declare a "severe
state of fiscal hardship" and "borrow" these funds if they are repaid in three years
with interest, but the Governor believes it would be irresponsible to "borrow" such
funds because it would deepen the state's structural deficit and cripple local
government and transportation services; and
WHEREAS, refusal by the Legislature to carryout its constitutional obligation
to compromise on a balanced budget is not a "severe state of fiscal hardship" and
would not justify reductions in critical local services, community revitalization
programs and infrastructure maintenance at a time when cities are struggling to
balance their own budgets during this economic down turn; and
WHEREAS, city investments in infrastructure, affordable housing and basic
public safety and other community services will create needed jobs and speed our
economic recovery; and
WHEREAS, the Legislature should balance the state budget with state
revenues and respect the overwhelming support of voters for not using local
209
-1-
Resolution No. 2008-
Opposing State Budget Decisions that Would "Borrow" Local Government, Redevelopment and Transportation Funds
Adopted: August 5, 2008
Page 2
property taxes, redevelopment tax increment and transportation sales tax funds to
fund the day-to-day operating cost of state programs; and
WHEREAS, it would be the height of fiscal irresponsibility to paper over the
state structural deficit with more borrowing, and Californians deserve state leaders
who will tell them honestly what needs to be done to produce a balanced budget;
and
WHEREAS, it is time for the state of California to cut up its local government
credit cards and deal with the budget deficit in a straightforward way. Balance the
state budget with state funds.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA
HEREBY RESOLVES, AS FOLLOWS:
Section 1. The City Council hereby opposes any and all efforts by state
government to "borrow" or seize local tax funds, redevelopment tax increment and
transportation sales tax funds by the state government to finance state operations.
Such a move would be fiscally irresponsible for the state and hamper effective local
services and infrastructure investments.
Section 2. The City Manager is hereby directed to send this resolution and
communicate this Council's strong and unswerving opposition on this matter to our
Legislators and the Governor along with an expression of our continued
appreciation for the Governor's and any supportive legislators' steadfast opposition
to further borrowing or seizure of these funds.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta
City Council held this (enter date) day of (enter month), 2008, by the following
vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
210
Resolution No. 2008-
Opposing State Budget Decisions that Would "Borrow" Local Government, Redevelopment and Transportation Funds
Adopted: August 5, 2008
Page 3
ATTEST:
VERONICA MONTECINO, City Clerk
City of La Quinta, California
APROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
21 1
ATTACHMENT
SAMPLE LETTER
July ,2008
Honorable Arnold Schwarzenegger, Governor
Honorable Senate President Pro Tempore Don Perata
Honorable Senate Republican Leader Dave Cogdill
Honorable Assembly Speaker Karen Bass
Honorable Assembly Republican Leader Mike Villines
Honorable Members of the Senate and Assembly
Honorable Members of the Senate and Assembly Democratic Caucuses
State Capitol
Sacramento, CA 95814
SUBJECT: Adopting a Balanced State Budget without Local Revenues
Dear Governor Schwarzenegger, Senate and Assembly Leaders, Senators and Assembly
Members:
On behalf of the City of I want to convey to you our opposition in the strongest
possible terms to the state taking local government, redevelopment or vital transportation
revenues to fund the state budget. Such a move would not only have negative consequences for
our cities and their residents, but it is a disastrous fiscal policy for the state.
The voters resoundingly agreed that local government should not continue to serve as the source
of funding to meet the state's financial obligations when they passed Proposition IA in 2004
with 84% of the vote. They also voted by a 77% margin in 2006 to protect Prop. 42 revenues for
the intended purpose — critical transportation infrastructure improvements California has
ignored for years. In 1954 the voters also authorized tax increment financing for community
revitalization, including infrastructure and affordable housing — not to balance the state budget.
Like you, we face difficult choices at the local level during these trying times. Many cities have
declining sales tax and property tax revenues. Moreover, cities are on the front lines of the
housing foreclosure and gang violence crises. Despite these pressures, we have made tough
decisions to reduce programs and services. When necessary, some cities have raised fees or
asked the voters to support tax increases. We have found that when we are straightforward with
the public about our cities' financial needs, taxpayers are supportive.
The state must find a way to resolve its budget problems without "borrowing" or seizing funds
meant for voter -approved local government, infrastructure and community revitalization
purposes. We understand your options in doing this are limited, and we will support a budget
compromise that is balanced and makes progress toward long-term budget reform. These steps
are vital if you are. going to restore the stability in the state budget and the confidence of our
voters and the business community.
212
Borrowing or taking these funds to pay state operating costs is simply bad fiscal policy. It
compounds the state's structural budget deficit and undercuts both voter and investor confidence
in our economy.
California city residents are still paying for the years that the state regularly seized city and
redevelopment funds when state leaders refused to use only state revenues to balance the budget.
The state then started taking Prop. 42 funding for street repairs and transit. Every time the state
took funds, cities were forced to defer maintenance and cut important services, lowering the
quality of life in our communities in the process.
Borrowing or taking money from local communities will not solve the state's problems; it will
only prolong the state's ongoing structural deficit and further jeopardize our economic recovery
and public confidence in state government.
As fellow elected officials, we will support your efforts to enact a balanced budget. We urge you
to make the compromises necessary to balance the state budget with only state revenues and
respect the will of the voters who said to keep local funds local commit transportation funds to
transportation, and invest redevelopment tax increment for the important purpose of community
revitalization.
Respectfully,
�7?
T4,ht 4 4 Qumrw
COUNCH✓RDA MEETING DATE: August 5, 2008
ITEM TITLE: Consideration of 1" Quarter
Community Services Grants and Funding Requests
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The Ad Hoc Committee received $53,330 in requests for consideration. The Ad
Hoc Committee is recommending funding $38,330 of the $100,000 in available
funding leaving $61,670 in the Special Project Contingency Account No. 101-
3001-451.80-01 for future consideration.
CHARTER CITY IMPLICATIONS:
I01rm
BACKGROUND AND OVERVIEW:
The Ad Hoc Committee met with staff on July 18, 2008. The Ad Hoc Committee
reviewed twelve grant applications from various local organizations. The Grant
Guidelines indicate only non-profit organizations are eligible and are limited to
$5,000 in funding. Grant recipients cannot receive consecutive year funding as
stated in the City of La Quinta Grant Guidelines (Attachment 1). The exception to
consecutive year funding and the $5,000 funding limit is for requests for City
facility rental fees by non-profit organizations. The following table summarizes the
requests and Ad Hoc Committee's recommendations:
214
Applicant
Applied
Committee
Recommendation
ACT For MS
$2,000
$2,000
Alzheimer's Association
$5,000
$2,000
Boys & Girls Club of C.V. - La Quinta Unit
$5,000
$5,000
Coachella Valley Symphony
$5,000
$4,500
Community Blood Bank
$5,000
$5,000
First Composite Group - General Patton Center
$2,000
$2,000
The Living Desert
$5,000
$5,000
Prestige at PGA West
$5,000
$5,000
Soroptimist International of La Quinta
$4,050
$4,050
Osher Lifelong Learning Institute
$3,780
$3,780
Desert ARC
$5,000
$0
La Quinta Playhouse
$6 500
1 0
Total
$53 330.00
1 $38 330.00
Grant Requests of $5,000 or Less:
Eleven of the grant requests were for $5,000 or less and are being submitted with
this report. The Ad Hoc Committee has chosen to recommend ten for City Council
consideration:
1. ACT For MS (Attachment 2). ACT For MS is requesting $2,000 to fund the
ACT For MS program that pays the air-conditioning bill for their Multiple
Sclerosis clients who are financially unable to pay their utility bills during the
summer months. Household income must be below $36,000 annually to
qualify for this program. This organization was previously funded in August
2005. The Ad Hoc Committee recommended funding $2,000.
2. Alzheimer's Association (Attachment 3). The Alzheimer's Association is
requesting $5,000 to help fund the part-time Care Consultant position at the
Memory Assessment Center located on the campus of Eisenhower Medical
Center. Care Consultants help dementia patients and their families to
identify resources for supportive services, plan financial and legal strategies,
and learn skills for coping with the disease. This organization has never been
funded by the City. The Ad Hoc Review Committee recommended funding
$ 2,000.
3. Boys & Girls Club of Coachella Valley, La Quinta Unit (Attachment 4). The
Boys & Girls Club of Coachella Valley, La Quinta Unit is requesting $5,000 to
provide hands-on music education to children at the La Quinta Club. Funds
would be used for direct instruction in band, drum circle, guitar and choir, as 9
well as for leasing needed band and percussion instruments, method books,
music stands and supplies. This year, they are looking to further expand the
program and include music classes for students at Truman and Adams
Elementary Schools. This program has never been funded by the City. The
Ad Hoc Committee recommended funding $5,000 upon the condition that
the Boys & Girls Club, La Quinta Unit, provide performances for at least five
City of La Quinta events. As of this report, two performances have already
been scheduled for Fall 2008 at the La Quinta Museum.
4. Coachella Valley Symphony (Attachment 5). The Coachella Valley
Symphony is requesting $5,000 to fund after school string classes at
Benjamin Franklin Elementary, Colonel Paige Middle School, and La Quinta
Middle School. Without this funding, these La Quinta schools will be unable
to continue their after school music lessons. This organization has never
been funded. The Ad Hoc Committee recommended matching funds in the
amount of $4,500 based upon proof of other received sponsorships and
upon the condition that the Coachella Valley Symphony provides a
performance for a City of La Quinta event at no charge.
5. Community Blood Bank (Attachment 6). The Community Blood Bank is
requesting $5,000 to support the operation and staffing of their two
Bloodmobiles which provide outreach throughout the Coachella Valley. This
organization was previously funded in August 2005. The Ad Hoc
Committee recommended funding $5,000.
6. First Composite Group Assoc. - General Patton Desert Training Center
(Attachment 7). The General Patton Desert Training Center is requesting
$2,000 to be used in maintaining, insuring, and transporting the traveling
museum and education center to local schools and community events in La
Quinta. This organization was previously funded in February 2007. The Ad
Hoc Committee recommended funding $2,000.
7. The Living Desert (Attachment 8). The Living Desert is requesting $5,000
from the City: $1,000 of this funding would go toward a corporate
membership for the City and $4,000 to provide ten Wildlife programs at the
La Quinta Museum. Memberships at The Living Desert pay for almost fifty
percent of their annual operating costs. The Ad Hoc Committee
recommended funding $5,000.
8. Prestige at PGA West (Attachment 9). The Prestige at PGA West is
requesting $5,000 to fund The Prestige at PGA West Junior Clinic. The
Prestige at PGA West would incorporate the City of La Quinta into its local,
regional, and national print and electronic and internet related pre -event and
event marketing plans. This organization was previously funded during the
2006-2007 Fiscal Year. The Ad Hoc Committee recommended funding
$5,000. 21
9. Soroptimist International of La Quinta (Attachment 10). Soroptimist
International of La Quinta is requesting $4,050 to cover the cost of rental
fees for weekly Tuesday morning meetings at the La Quinta Senior Center.
These meetings allow the Soroptimist Club to continue service projects and
programs for women and girls such as scholarships, the Boys and Girls Club,
Ophelia project, and the House of Hope. This organization was previously
funded in August 2007, but is eligible for funding in consecutive years when
funding is for City facility rental fees. The Ad Hoc Committee recommended
funding $4,050 for Senior Center rental fees.
10. Osher Lifelong Learning Institute California State University San Bernardino
(CSUSB) (Attachment 11). Osher Lifelong Learning Institute, CSUSB is
requesting permission to pay a reduced daily rental rate of $95 per day to
rent the La Quinta Museum meeting room for older adult college courses. A
total of $3,420 would be paid to the City for the three quarters between
October 2008 and May 2009 ($95 per day x 12 days per quarter x 3
quarters = $3,420). The Osher Institute is a self-supporting program of
College of Extended Learning, and is thus required to generate all operating
funds through class fees, grants, and created partnerships in the community
it serves. Allowing Osher to pay this reduced rental rate of $95 per day
would assist them in providing courses in La Quinta. This organization
utilized the La Quinta Library classroom at a reduced rate for classes during
Fiscal Year 2007-2008. The Ad Hoc Committee recommended allowing
Osher to pay the $95 per day rate for a total payment to the City of $3,420,
and funding $3,780 to pay the difference of the normal room rate.
Grant Requests not recommended for funding and/or did not meet the criteria in the
Grant Guidelines include:
1. DesertArc (Attachment 12). DesertArc (formerly Foundation for the Retarded
of the Desert) is requesting $5,000 to fund the cost of 1,120 hot lunches for
a pilot program that would provide a meal for 10 clients per day who cannot
afford it. They would receive the same meal services as those who are
enrolled in the Licensed Lunch Program. The objective is to serve these
needy clients a breakfast/lunch/snack every business day for a total of 112
days. This organization was previously funded in August 2007. The Ad Hoc
Committee did not recommend funding because this organization was funded
during the 2007-2008 Fiscal Year. The Ad -Hoc Committee requested staff
to indicate that the City of La Quinta purchased $15,563 worth of supplies
and uniforms from DesertArc during the 2007-2608 Fiscal Year.
2. La Quinta Playhouse (Attachment 13). The La Quinta Playhouse is requesting
$6,500 to cover the cost of rental fees for space at the La Quinta Museum
to conduct children's workshops and classes in theatre and other performing
arts. Usage would take place between October 2008 and May 2009. The
Ad Hoc Committee did not recommend funding because this organization 217
was funded during the 2007-2008 Fiscal Year.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve funding for one or more of the following organizations:
ACT For MS in the amount of $2,000;
Alzheimer's Association in the amount of $2,000;
Boys & Girls Club of Coachella Valley, La Quinta Unit in the amount of
$5,000;
Coachella Valley Symphony in the amount of $4,500;
Community Blood Bank in the amount of $5,000;
First Composite Group, General Patton Training Center in the amount of
$2,000;
The Living Desert in the amount of $5,000;
Prestige at PGA West in the amount of $5,000;
Soroptimist International of La Quinta in the amount of $4,050;
Osher Lifelong Learning Institute in the amount of $3,780;
2. Do not approve funding for one or more of the following organizations:
ACT For MS in the amount of $2,000;
Alzheimer's Association in the amount of $2,000;
Boys & Girls Club of Coachella Valley, La Quinta Unit in the amount of
$ 5,000;
Coachella Valley Symphony in the amount of $4,500;
Community Blood Bank in the amount of $5,000;
First Composite Group, General Patton Training Center in the amount of
$2,000;
The Living Desert in the amount of $5,000;
Prestige at PGA West in the amount of $5,000;
Soroptimist International of La Quinta in the amount of $4,050;
Osher Lifelong Learning Institute in the amount of $3,780;
3. Provide staff with alternative direction.
Respectfully submitted,
Edie Hylton
Community Services Director
218
Approved for submission by:
l Thomas P. Genovese, City Manager
Attachments: 1. Community Services Grant Guidelines
2. ACT For MS
3. Alzheimer's Association
4. Boys & Girls Club of Coachella Valley, La Quinta Unit
5. Coachella Valley Symphony
6. Community Blood Bank
7. First Composite Group, General Patton Training Center
8. The Living Desert
9. Prestige at PGA West
10. Soroptimist International of La Quinta
11. Osher Lifelong Learning Institute
12. DesertArc
13. La Quinta Playhouse
219
ATTACHMENT 1
4.
.Of f
F _\
GRANT GUIDELINES
The City of La Quinta offers the Grant Program for Community Services Support and
Economic Development/Marketing and Sponsorships.
Community Services Grants go to recognized nonprofit organizations that benefit the
residents of La Quinta. Priority for funding is granted to organizations that directly benefit
La Quinta residents, second consideration is given to organizations that indirectly affect the
quality of life for the residents of La Quinta.
Economic Development Grants go to organizations that will help strengthen the business
community of La Quinta. Marketing and Sponsorship Grants go to organizations that would
benefit the City of La Quinta in a marketing capacity.
Individuals are not eligible for funding through the City of La Quinta Grant Program.
Organizations that receive Community Development Block Grants from the City of La
Quinta during the same fiscal year are not eligible for funding through the Community
Services Grant program.
Organizations that have been funded are ineligible for funding for the next fiscal year.
Requests are limited to an amount not to exceed $5,000.
La Quinta service organizations may request funds to be applied directly to rental fees for
City facilities for consecutive years without the $5,000 funding limit.
Completed grant applications will be initially reviewed by a designated Grant Review
Committee who will then recommend consideration of approved grants to City Council.
Grant applications will be considered by City Council at the first City Council meetings in
August, November, February, and May of each fiscal year.
Applications are due three weeks before the scheduled City Council meeting. Applicants
will be informed 1-2 weeks prior to the City Council meeting regarding the status of their
request.
Typed applications are preferred. Incomplete applications will be returned to the applicant.
Organizations requesting "seed" money are required to obtain matching funds from other
sources in the same fiscal year before Community Service Grant funds will be released.
For more information on the City of La Quinta Grant program, please contact the
Community Services Department at (760) 777-7090.
2"20
ATTACHMENT 2
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: ACT For MS
Amount Requested: $2 000 00
Contact Person: Anne Harpenau, Office Manager
Mailing Address: 73-710 Fred Waring Dr., Suite 120A
City: Palm Desert State: CA Zip Code: 92260
Home Telephone:
Work Telephone: 760-773-9806
E-mail Address: actforms(cr�verizon net
501(c)3 Taxpayer I.D. Number: 33-0880635
Date Application Submitted: July 10 2008
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support
Economic Development/Marketing and Sponsorships
1. What is the overall purpose or goal of your Organization? ACT for MS has become the
premier resource for individuals in the Coachella Valley who have been diagnosed
with Multiple Sclerosis. We offer clients a variety of programs and services to help
them live with MS its symptoms and debilities by providing the tools and resources
necessary to successfpt_hi improve their quality of life while living with an incurable
medical condition.
2. How long has your Organization been in existence? 9 Years Months
3. Describe in general the activities or services of your Organization: Our major client
proerams include educational seminars and workshops. weekly strength traininz
exercise and cardiovascular health programs, semi-monthly therapeutic and fleldble
massag& assistance with eaubmtent products designed to improve their safety
mobility and independence along with a program of providing electric bill
payments and air conditioning repairs for our clients who are financially limited.
Our goal is
a program of quality
assistance that makes a meaningful
difference to
movie with
MS and their family
members_ Without ACT for MS.
they would not
have access to any of the unique approaches that we provide.
4. How many people does your Organization currently serve?
No. of Youth No. of Adults 69 No. of Seniors 38
L �-
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth No. of Adults 75 No. of Seniors 41
(Estimated increase with pending applications)
6. How many people served during this Fiscal Year will be La Quetta residents?
No. of Youth No. of Adults 9 No. of Seniors 3
How many paid employees/volunteers does your Organization employ?
Full time employees Part time employees 1 Volunteers 30
8. Describe how your Organization is managed and governed: We are a 50103
Corporation Poyerned by a 19 member Board.
9. Please provide information on your Executive Board members or contact person:
Name
Title Home Address
Phone
Richard DeSands
Co -President
760-773-9806
Carol Morton
Co -President
760-773-9806
Lynn Mantis
1st Vice President
760-773-9806
Lori Garthwaite
2nd Vice President
760-773-9806
Jim Conway
Treasurer
760-773-9806
Penny Mason
Corporate/Recordin¢ Secretary
760-773-9806
10. What is your annual schedule of events, and during what months does your Organization
operate? We operate all veer with three major fundraisers during the "seasonal
months":
223
III
li4
13.
1 December 11 2009 "A Stroll Down Christmas Tree Lane" — An auction of
celebrity trees.
2 2008-2009 "A Literary Salon" - A four-part, author-of-the•month series and
ladies' afternoon tea held in the hostess's homes. Each tea is on the second Mondav
of the month. December 2008 thru March 2009.
3. March 2009 - Our annual Gala
Do you charge admission, membership fees, dues, etc? X Yes No
If yes, please describe There is a $600 donation fee reanired to ioin the Literary
Salon and attend all four tea& there is a $300 donation fee to attend the annual Gala
and if anyone donates a minimum of $100 darhm the Year, we list them in our
Membershin Circle as follows: President's Circle - $1000 +. Patron - $500 - $999,
Sauaorter - $250 - $499 and Friend - $100 - $249. There are no required fees to
sn�nort ACT for MS
What are your other sources of revenue for this funding year?
Source
Anna Caliente
Auen Foundation
City of Indian Wells
City of Rancho Mira¢e
Hannon Foundation
Event Income and other donations
Total Needed $ 421,200
Total Received $ 348,000
Balance $ 73.200
Amount of money requested from the City of La Quinta?
Amount
$ 15.000
$ 15.000
$ 6,000
$ 7500
$ 2.500
$ 302,000
$2,000.00
224
14.
15.
16.
17
Has your Organization been funded by the City of La Quinta previously?
X Yes No If yes, when? 2005
Please provide the name and address of the bank in which the Organization's funds are
kept: Desert Commercial Bank
44-801 Villa a Court
Palm Desert: CA 92260 —
Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Richard DeSantis
Carol Morton
Lynn DeSantis
Jim Conway
Title:
Co -President
Co -President
1" Vice President
Treasurer
Need Statement Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. One of our signature
programs is to provide air conditioning for our Multiple Sclerosis clients who are
fmancialiv unable to pay their utility bills during the summer months (May through
_September) due to the serious disabilities associated with their illness and ipability
to work. Air conditioning costs normaW triple during this time and heat can not
only be Avskally disablinz but may also trigger the exacerbation of MS symptoms
resulting in additional permanent disability. Household income must be below 36K
in order to aualifv for this program and payments are made by us directly to the
appropriate utility company and not to individual clients. Your fonds would help
finance this program.
22
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. 40% of our clients are currently enrolled in this program and have
become dependent on our financial support during these summer months to help
keep their homes cool in order to prevent an exacerbation of their MS svmotoms.
19. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
20. Attach a copy of your Program Operating Budget for the current year.
21. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
ATTACHMENT 3
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: Alzheimer's Association
Amount Requested: $5,000
Contact Person: Steghen Geist Regional Director
Mailing Address: 69730 Highway 111 Suite 202
City: Rancho Mirage Zip Code: 92270
Home Telephone: 760-770-3725
Work Telephone: 760-328-6767
E-mail Address: Steahen geist(a)alz org
501(c)3 Taxpayer I.D. Number: 95-3718119
Date Application Submitted: July 10 2008
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support
Economic Development/Marketing and Sponsorships
1. What is the overall purpose or goal of your Organization? The Alzheimer's Association
has a dual mission of advancing research to find a cure and providing care and support to
people with memory impairment and their families.
2. How long has your Organization been in existence? 9 Years 8 Months
*for our local office
3. Describe in general the activities or services of your Organization: Support services for
family caregivers and people with dementia through 24-Hour Helpline, support groups
and counseling,• community & professional education; diagnostic services through the
Memory Assessment Center and direct services for people with a diagnosis through our
early stage activities
4. How many people does your Organization currently serve?
No. of Youth No. of Adults 60 No. of Seniors 1180
How many people do you intend to serve during this Fiscal Year?
No. of Youth 15 No. of Adults 75 No. of Seniors 1250
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 5 No. of Adults 25 No. of Seniors 150
228
7. How many paid employees/volunteers does your Organization employ?
Full time employees 3 Part time employees 0 Volunteers 140
8. Describe how your Organization is managed and governed: The Coachella Valley office
is a regional office of the California Southland Chapter the largest chanter of the
National Association The chanter is governed independently of the national association
by its board of directors The regional office is supported by a local volunteer advisory
committee.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Earl Greinetz
Chair
3805 Alonzo Ave, Encino CA 91436
818-776-1263
Herb Hirsh
Vice Chair
26635 Agoura Rd Ste 205 Calabasas CA 818-880-3232
Mark Liberman
Vice Chair
333 South Hone St 18`" Fl LA 90071
213-624-7300
Karl Schulze
Vice Chair
660 Figueroa St Ste 1280 LA 90017
213-627-8280
Gary Farrell
Sec'y/Treasurer 11965 Venice Blvd Ste 404 LA 90066
310-566-7823
10. What is your annual schedule of events, and during what months does your Organization
operate? The Association operates year-round conducting 2 weekly caregiver
support groups weekly activity program for people with memory loss, a variety of
community education events and an annual Memory Walk fundraiser. The Memory
Assessment Center is open three days per week on the campus of Eisenhower Medical
11. Do you charge admission, membership fees, dues, etc? X Yes No
If yes, please describe: We ask for a $5 00 donation from participants in the early
stage activity program
219
13.
14.
15.
16.
12. What are your other sources of revenue for this funding year?
* Funds designated for the Memory Assessment Center
Source Amount
Lou & Helene Galen fund $125,000
The Judy und 6$ 0.000
Agua Caliente Band of Cahilla Indians $5,000
City of Indian Wells $10,000
Total Needed $ 210.717
Total Received $ 200.000
Balance $ 10,717
Amount of money requested from the City of La Quinta? $ 5,000
Has your Organization been funded by the City of La Quinta previously?
Yes X No If yes, when?
Please provide the name and address of the bank in which the Organization's funds are
kept: Wells Fargo 433 North Camden Drive Suite 1200 Beverly Hills, CA 90210
Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Peter Braun
Debra Cherry PhD
Title:
President & CEO
Executive Vice President
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. The Association partnered
2 U3
with USC School of Medicine to create the Memory Assessment Center (MAC) on the
campus of Eisenhower Medical Center. The MAC is a state of the art diagnostic center
and offers the most comprehensive assessment of memory impairments in the Valley.
The Association's role is to provide the unique component of care consultation and
family supportThere is very little medical treatment available for dementia. Our care
consultations help the patient and family identify resources for supportive services, plan
financial and legal strategies and learn skills for coping with this progressive disease. The
requested funds will be used to help the Association fund the part-time Care Consultant
position at the MAC.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. The Care Consultant meets with every family going through the
Assessment Center. The goal is to establish a connection with the Association at the time
of diagnosis and to continue to serve these families through the progression of the
disease We also hope to enroll the newly diagnosed individuals in our early stage
programs and support groups which we believe will help slow the progression of
symptoms and delay the need for costly higher levels of care Based on 2000 census data,
approximately 290 La Ouinta residents are experiencing dementia symptoms.
19. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
20. Attach a copy of your Program Operating Budget for the current year.
21. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
231
ATTACHMENT 4
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: Boys & Girls Club of Coachella Valley — La Ouinta Unit
Amount Requested: $5 000
Contact Person: Jan Hawkins Director of Development
Mailing Address: 42600 Cook St. #120
City: Palm Desert State: CA Zip Code: 92211
Home Telephone: NA
Work Telephone: (760) 836-1160 x103
E-mail Address: ihawkins(a bacofcv ore
501(c)3 Taxpayer I.D. Number: 95-6122699
Date Application Submitted: July 11 2008
Applications will receive consideration Without discrimination because of race, color,
religion, sex, age, national origin or disability.
232
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
_X_ Community Services Support
Economic Development(Marketing and Sponsorships
1. What is the overall purpose or goal of your Organization? The President Gerald R. Ford
Boys & Girls Club of La Quinta provides quality after -school and summer programs at
minimal cost to the families who reside or work in La Quinta. As our B&G Club mission
states our goal is: "To save and enhance the lives of the young people of our community,
especially those with economic and/or social needs by offering a safe haven and
meaningful youth development programs provided by a caring and qualified staff."
2. How long has your Organization been in existence? 42 years for parent organization
B&G Club of CV and 14 years at La Quinta location
3. Describe in general the activities or services of your Organization:
The daily program is the heart of the Club and is why young people come to the Club. A
safe, positive and fun environment has been created by offering children programs in five
core areas:
1. Character and Leadership includes high school and middle school leadership clubs and
Youth of the Year. Community service is emphasized.
2. Education and Career Development enables youth to become proficient in basic
educational disciplines, apply learning to everyday situations and embrace technology to
optimize employability.
3. Health and Life Skills develops young peoples' capacity to engage in positive behaviors
that nurture their own well-being, set personal goals and develop the competencies to
live successfully. Our SMART Moves classes are well -recognized as effective programs
to resist the use of alcohol, tobacco, other drug use and postpone sexual activity.
4. The Arts enables youth to develop their creativity and cultural awareness through
knowledge and appreciation of visual arts and crafts, performing arts and creative
writing. This past year we developed a full-blown music program based at the La Quinta
clubhouse with specialty bands as well as percussion and guitar instruction in each club.
Over 150 La Quinta children and teens participated this year.
5. Sports, Fitness & Recreation develops fitness, positive use of free time, social and
interpersonal skills. We have basketball and flag football leagues, exercise equipment,
dance and martial arts classes, etc.
Q
5.
Q
I
Within these core areas, we also offer reading tutoring and homework help, nutrition
education, health screenings, delinquency prevention, and summer camp — often the first
time out of the valley for our children.
How many people does your Organization currently serve?
No. of Youth: 1500 registered members at La Quinta Club 2007. 1800 during
community outreach activities such as lunch time events at local LQ schools.
Average daily attendance during school in La Ouinta: 225. During summer: 250.
(4463 youth served in all three locations last year)
How many people do you intend to serve during this Fiscal Year?
No. of Youth 1600 registered members; 2000 through outreach activities.
How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth: 1400 (During the school year most children come from nearby schools
and almost all are LQ residents. During summer, we may have up to 200 non-residents
whose parents work in La Quinta and drop their children off.)
How many paid employees/volunteers does your Organization employ?
At La Quinta Club:
Full time employees: 5 Part time employees 8
At B&G Club of Coachella Valley:
Full time employees 21 Part time employees 35
Volunteers 35
Volunteers 300
Describe how your Organization is managed and governed: The Boys & Girls Club of
Coachella Valley is managed through a checks and balances system with day-to-day
operations under the direction of a Chief Professional Officer (CPO) who reports directly
to the Board of Directors The Board of Directors' overall responsibility is to ensure that
234
the mission of the Boys & Girls Club is fulfilled and to ensure financial security for the
perpetuation of the Club The Board comprises 47 leaders of the community and meets
bimonthly fifteen Board members live in La Ouinta and two non-residents work in LO.
Each club location is managed by a "Unit Director" who reports to the CPO.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
(Contact) Jan Hawkins Director of Development 75275 Purple Hills Road IW W: 836-1160 x103
Douglas P. Miller Board President 73396 Pinyon Palm Desert H: 346-1111
David Peat Board Treasurer 73-223 Willow St., Palm Desert W: 836-0870
Judy Vossler Board Secretary 73-280 C Shadow Mountain P.D. W: 776-6688
10. What is your annual schedule of events, and during what months does your Organization
operate? Our Club operates Year-round providing programs after -school during the school
vear and summer programs all day, Monday through Friday, in the summer.
Our annual schedule of events includes the following all -Club major events and LO Club
events:
• January: Health and Safety Fair at LQ
• February: Recognition of Presidents' Day — to commemorate President Ford's naming;
Photography Contest - LQ
• March: Boys & Girls Club of Coachella Valley Grand Auction; Desert Spectacular
Basketball Tournament — all Clubs
• Summer: Golf Program at PGA West
• August: Top 50 Summer Readers at LQ Senior Center
• September: B&G Club Kids Day with LQ Sam's Club; 43`d Southwestern Growers' Golf
Tournament to benefit all Clubs
• November: B&G Club Table Decorating Luncheon; Thanksgiving Celebration with
Seniors in LQ
• December: Gamesroom Tourney at LQ Club; All -club football tournament; Holiday
Program with LQ Seniors
235
11. Do you charge admission, membership fees, dues, etc? X Yes No
If yes, please describe: The three Clubs work from a minimal fee -based operation that is
established by the B&G Club Board of Directors La Ouinta children and teens pay a
$140 school year fee and a $120 summer fee which equates to $22 per month per child.
This fee grants all members access to programs or activities during Club hours. Because
we turn no child away due to financial hardship the City of La Quinta assists with
"membership scholarships" that allow another 115 or so youngsters to access services
who cannot afford the fees.
12. What are your other sources of revenue for this funding year?
Major categories of B&G Club of Coachella Valley 2008-09 budget:
Source Amount
Private Contributions
B&G Club Foundation (Auction)
Other Foundations
United Way
Grants, Corp and Civic
$353,000
$391 911
$+140 000
$102 000
$708 250
For this Music Program project request:
Total Needed $173441
Total Received $10,000 (Note- recent anticipated grant proposal for 2nd year
funding denied — this $10,000 is from B&GC general operating)
Balance $7_,441
13. Amount of money requested from the City of La Quinta? $5,000
14. Has your Organization been funded by the City of La Quinta previously?
X Yes No If yes, when? Since 1994 — to offset membership fees and
allow greater access to services for LQ families
236
15.
16.
Please provide the name and address of the bank in which the Organization's funds are
kept: Pacific Western Bank
74 750 Highway I I I
Indian Wells 92210
Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Jim Ducatte
Quinton Egson
Lester Peterson, CPA
Title:
Chief Executive Officer
Chief Professional Officer
Foundation Treasurer
Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded.
UNMET NEED BEING ADDRESSED: Provide hands-on music education to children
who otherwise lack the opnortunity to learn and experience music.
With arts programming neglected in our public schools (or often charging high fees to
join bands and rent instruments) and families unable to purchase or rent musical
instruments for their children — much less pay for music lessons — many of our
community's youth are left with no access to music education.
Through a one year grant this past year, we were fortunate to develop a music program in
the La Ouinta Club that offered: Basic music instruction and instruments — Opportunities
toplay in the community — and exposure for ALL of the Club youth to a fun musical
environment In addition to basic instruction we also developed performing bands: Jazz
band and drumlins that went out into the community to perform for events and activities.
For this 2008-09 school Year, we would like to continue to offer music instruction to our
Club youth and expand the program further by including Beginning Band and
Beginning Colorguard classes for students at Truman and Adams Elementary
Schools.
237
These funds would be for direct instruction in band drum circle guitar and choir (new
Program) as well as leasing needed band and percussion instruments method books,
music stands and supplies.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited.
Over 150 La Ouinta youth will directly benefit by being part of the music program but in
reality. ALL of the LO Club members benefit because of the exposure to music within
the club as audience participants Also of importance are the community members who
delight and take pride in hearing our youngsters perform for the many events in the
community.
As an example this coming fall the La Quinta Jazz Band is scheduled to play at the La
Quinta Museum in September AND in October with the "World Drums" to accompany
the National Geographic Touring Show. The Band hopes to play for other La Quinta
events as well such as for Senior Center events (they played for the Talent Show last
year) Veteran's Day celebrations City Council functions, etc.
Last of course the La Ouinta families from the Club benefit by their children having this
opportunity to be exposed to music at no cost to them.
By continuing this music program at the La Ouinta Club we will be able to capitalize on
our young people's natural love of music by increasing their appreciation of this art form
and building their skills so then can express themselves musically.
19. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
ATTACHED.
20. Attach a copy of your Program Operating Budget for the current year.
ATTACHED.
21. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
ATTACHED.
238
ATTACHMENT 5
CITY OF LA QUINTA GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: Coachella Valley Svmphonv (Beginning Strings Conservatory)
Amount Requested: $5,000
Contact Person:- Eric Frankson
Mailing Address: 43-720 Genoa
City: La Ouinta State: CA. Zip Code: 92253
Home Telephone:
Work Telephone: 760 285-7720
E-mail Address: www.coachellavalleysvmvhony.com
501 qc)J Taxpayer ID. Number: 33-0481383
Date Application Submitted - July 11, 2008
Applications will receive consideration without discrimination because of race, color, religion, sex, age.
national origin or disability
239
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support
Economic Devclopment/Marketing and Sponsorships
1. What is the overall purpose or goal of your Organization?
It is the mission of the Coachella Valley Symphony Educational Outreach Program to perpetuate
education in symphonic music, and to enhance the cultural texture of our desert community through
student recitals and public performances. As an established collaborative partnership with the
Coachella Valley Symphony and local public schools, the program is dedicated to musical excellence
evidenced by public response to the performance venues for both the local accomplished musicians
with the Coachella Valley Symphony, and also young emerging musicians educated through the
Outreach Program who perform in both the Buddy Rogers Youth Symphony and Coachella
Valley Symphony.
2. How long has your Organization been inexistence? 15 Years Months
* Desert Sands was the first District to embrace the program. (1998)
3. Describe in general the activities or services of your organization
The Beginning Strings Conservatory provides group lessons after school in the public schools. In addition
the program awards scholarships to promising economically disadvantaged students for instruments
and private instrumental study and to perform with local professional musicians. Thus we enrich our childrej
lives by promoting creativity, aesthetic awareness, and cultural growth.
4. How many people does your Organization currently serve? ( Beginning Strings/Buddy Rogers Youth Symphony)
No. of Youth 386 No. of Adults No of Seniors
5. Row many people do you intend to serve during this Fiscal Year?
No. of Youth 300+ No. of Adults No. of Seniors
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 90+ No, of Adults No, of Seniors
240
7. How many paid employees/volunteers does your Organization employ?
Full time employees 1 Part time employees 10 Volunteers_ 80*
Conductor Teachers CV Symphony & CV League
8. Describe how your Organization is managed and governed:
We have a governing Board (see attachment 3) that meets a minimum of once a mouth. Our daily operations are the
responsibility of the Vice President-Administration/Treasurer, Conductor and Educational Director.
9. Please provide information on your Executive Board members or contact person
Name Title Home Address Phone
Eric Frankson Board Member/Teacher 43-720 Genoa, La Quinta 760 2857720
10. What is your annual schedule of events, and during what months does your Organization operate?
Teachers begin lessons in September, when school starts. New students and parents are provided with an
orientation during the first week and beginning lessons start the second week. With the exception of
holidays, lessons continue until June. A recital is held in May for all students. During the summer a
workshop is held for second year students who are ready to perform with the Buddy Rodgers Youth
Symphony.
11. Do you charge admission, membership fees, dues. cc? Yes X No
If Yes, please
241
12. What are your other sources of revenue for this funding year?
The Coachella Valley Symphony and the Coachella Valley Symphony League are able to provide matching
funds for each class. Up until this year the Desert Sands School District has funded the other half from
Lottery money or schools but due to the State budget situation they are unable to provide funding for their
schools this Fall. We would like to continue with the elementary students and follow through with some to
their respective middle schools this year.
Source Amount
Total Needed $ 10,500 (La Ouinta)
Total Received $ 6,000
Balance $4500
13. Amount of money requested from the City of La Quinta? $ 4,500 (for 3 schools)
14. Has your Organization been funded by the City of La Quinta previously?
Yes X No If yes, when?
15. Please provide the name and address of the bank in which the Organization's funds are kept;
Union Bank 73785 El Pasco Avenue , Palm Desert, CA.92260
16. Please provide the name and title of those individuals authorized to sign on the Organization's account (must provide at le;
two individuals):
Name: Title Dean Rathbun Vice President/Administration & James Op -den Board Treasurer
242
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds
will be used, if awarded,
Students at the following K-8 La Quinta schools will not be able to continue their after school string classes
without matching funds.: Benjamin Franklin, Col. Paige Middle School La Quinta Middle. We would like
to continue to provide after school group lessons because not only do children develop music skills they also
gain confidence, learn discipline, teamwork and increase their academic skills by becoming more focused.
These students are preparing to join the Buddy Rogers Youth Symphony and many of them have already
invested a year of study. It would be wonderful if they could continue to have community support for their
efforts.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit, if applying for Economic
Development/Marketing and Sponsorships grant funding, please explain how the City of La Quinta hind/or local businesses
would. be benefited.
In addition to the students, the community will benefit as a result of students who are focused on music
rather than negative endeavors. The Buddy Rogers is always getting requests to play for community
functions but unless we bring in new participants through the feeder program ( Beginning Strings) there
will not be a group to perform. It takes years to develop these students' skills. Without their group lessons
many will not be able to continue due to the cost of private lessons and instruments. Our budget for 2008-
2009 will only allow us to provide matching funds for schools throughout the three Coachella Valley School
Districts so we hope that the City of La Quinta will support their students who wish to play in a Symphony
some day.
19, Attach copies of the last three months bank statements for the Organization's checking and savings account.
20. Attach a copy of your Program Operating Budget for the current year.
21. Non-profit Organizations must attach a copy of the organization's current IRS Form 990.
�41
ATTACHMENT 6
I
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization:
COMMUNITY BLOOD BANK, INC.
Amount Requested:
$5,000.00.
Contact Person:
Patricia M. Newman Chair Development & Funding
Mailing Address:
39000 Bob Hope Drive
City:
Rancho Mirage, CA 92270
Home Telephone:
(760) 324-5296
Work Telephone:
(760)773-4190
E-mail Address:
uanymnewmankaol.com
501(c)3 Taxpayer I.D. Number:
95-6377019
Date Application Submitted:
July 10, 2008
Applications will receive consideration
without discrimination because of race, color,
religion, sex, age, national origin or disability.
244
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support
Economic Development/Marketing and Sponsorships
What is the overall purpose or goal of your Organization? The mission of the Community
Blood Bank is to provide a safe reliable and consistent supply of volunteer blood
components to the patients of our communities at the most reasonable fees possible.
2. How long has your Organization been inexistence?. 35 Years 6 Months
Describe in general the activities or services of your Organization: We are a non profit
blood bank and collect blood from donors in our area which is tested and processed to
increasingly demandingspecifications and supply both JFK Memorial Hospital and
Eisenhower Medical Center and others as well as the Naval Hospital at 29 Palms Marine
Corns Base on a 24-hour, 7-day a week 365-day a year basis Additionally, the blood
bank donates blood at no charge to the Naval blood program based at Balboa Naval
Hospital.
4. How many people does your Organization currently serve?
No. of Youth All No. of Adults All No. of Seniors All
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth All No. of Adults All No. of Seniors All
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth All No. of Adults All No. of Seniors All
245
7. How many paid employees/volunteers does your Organization employ?
Full time employee 52 Part time employees 28 Volunteers 59
8. Describe how your Organization is managed and governed: A volunteer Board of Directors
sets the mission policies and lone -range plans and goals They oversee an Executive
Director who manages the Community Blood Bank along with a Medical Director and
eight department managers.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Patricia M. NewmanChair, 36 Duke Drive (760) 324-5296
Development & Rancho Range CA 92270
10. What is your annual schedule of events, and during what months does your Organization
operate? Operation schedule is 12 months a year, 24 hours a day, 365 days a year.
11. Do you charge admission, membership fees, dues, etc? Yes X No
If yes, please describe:
12. What are your other sources of revenue for this funding year FY2008-09?
Source Amount
City of Indian Wells
City of Palm Desert
City of Rancho Mirage
City of Cathedral City
Eisenhower Medical Center
JFK Memorial Hospital
Canyon National Bank
Karcher, Carl (Carl's Jr.)
Newman, Arthur & Patty (Newman's Own)
Desert Commercial Bank
El Paseo Bank
Pacific Western Bank
$ 15,000.00*
$ 15,000.00*
$ 15,000.00*
$ 10,000.00*
$ 2,000.00*
$ 2,000.00*
$ 2,000.00*
$ 2,000.00*
$ 2,000.00*
$ 2,000.00*
$ 2,000.00*
$ 2,000.00*
246
Palm Desert National Bank $ 2,000.00*
Walter Clark Legal Group $ 1,000.00*
(*Requested FY2008-09)
Total Needed $ 523,590.00
Total Requested $ 74,000.00
Balance $ 449,590.00
13. Amount of money requested from the City of La Quinta? $ 5,000.00 .
14. Has your Organization been funded by the City of La Quinta previously?
X Yes No If yes, when? August 2006 ($2,000.00)
15. Please provide the name and address of the bank in which the Organization's funds are
kept: Pacific Western Bank 601E Tahauitz Canyon Way, Palm Springs, CA 92262.
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name: Title:
James R. Larson Executive Director/CEO
Glenn Wiseman Information Services Manager
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will he used, if awarded. All the residents and
visitors of La Quinta will benefit from your ongoing supportOur two Bloodmobiles reach
out to all communities to recruit blood donors and to assist in the maintenance of our
urgently needed supply of blood Community Blood Bank works continuously to keep
pace with the demand for blood and to date 40% of all blood donated comes through the
Bloodmobiles.
247
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. All the people of La Quinta both residents and visitors will benefit from an
adequate supply of life's most precious resource blood Having needed blood supply helps
save lives and keeps costs down Without the Bloodmobiles' outreach to recruit more
blood donors we would not be able to provide the needed blood supply to maintain the
demand.
19. Attach copies of the last three months bank statements for the Organization's checking and
savings account. Attachment 41.
20. Attach a copy of your Program Operating Budget for the current year. Attachment 42.
21. Non-profit Organizations must attach a copy of the organization's current IRS Form 990.
Attachment #3.
(Please see photo of Bloodmobile - Attachment #4)
248
ATTACHMENT 7
U _ �
C� OF 19
Tdy
44"
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: First Composite Group Assoc., dba: Desert Patton Desert Training Center
Amount Requested: $2 000 00
Contact Person: Col. Paul Kiener
Mailing Address: 78-365 Hwy 111, #299
City: La Quinta State: CA Zip Code: 92253
Home Telephone: 760.777.8540
Work Telephone: 760.954.4934
E-mail Address: crkiener@msn.com
501(c)3 Taxpayer I.D. Number: 22-3136778
Date Application Submitted: July 11 2008
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
249
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
Community Services Support
Economic Development/Marketing and Sponsorships
1. What is the overall purpose or goal of your Organization?
To educate and inspire students about World War II, General Patton and
the Coachella Valley.
2. How long has your Organization been in existence? 17 Years Months
3. Describe in general the activities or services of your Organization:
The General Patton Desert Training Center is a non-profit 501(c)(3)
educational museum. Our mobile education museum travels throughout
the valley to public events and schools.
4. How many people does your Organization currently serve?
No. of Youth
15,000 No. of Adults 10,000 No. of Seniors 5,000
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth 15,000 No. of Adults 10,000 No. of Seniors 5,000
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth
3,500 No. of Adults 1,500 No. of Seniors 1,000
250
rj
Ell
How many paid employees/volunteers does your Organization employ?
Full time employees 0 Part time employees 0 Volunteers 55
Describe how your Organization is managed and governed:
The organization is governed by a board of directors and an executive director.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
rol Paid Kipnar Pre¢idPnt 7RBnn Via Melod4a,.10 CA 92253 79n 777 A540
Briq. Gen. Dick Pierce V.P 8929 Gibson St., L.A. CA 310.839.8853
Christine Kiener Sec/Treasurer 78600 Via Melodic LQ CA 92253 760.777.8540
10. What is your annual schedule of events, and during what months does your Organization
operate? The organization operates 12 months a year. Our schedule of events includes:
school visits air shows and community events
11. Do you charge admission, membership fees, dues, etc? 4 Yes No
If yes, please describe: Memberships, Corporate Sponsorships, Educations Grants, Personal
251
12. What are your other sources of revenue for this funding year?
Source
Amount
rrants
Sponsorships
1000000
25,000.00
Donations
"chaps Admission
25,000.00
1s nnn no
Total Needed $ 100,000.00
Total Received $ 21 968.94
Balance $ 78,031.06
13. Amount of money requested from the City of La Quinta? $ 2,000.00
14. Has your Organization been funded by the City of La Quinta previously?
4 Yes No If yes, when? 2006/2007
15. Please provide the name and address of the bank in which the Organization's funds are
kept: Palm Desert National Bank 73-745 El Paseo, Palm Desert, CA 92260
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Paul W. Kiener
Christine R. Kiener
Title:
President
Treasurer
K52
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded.
The funds requested from the city will be used to maintain, insure and transport the traveling
museum and education center to schools and community events that service La Quinta residents.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited,
The students and residents of La Quinta will benefit from the use of these funds
by allowing the organization to take the education center to schools and public
access to this unique educational museum.
19. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
20. Attach a copy of your Program Operating Budget for the current year.
21. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
253
ATTACHMENT 8
o``o
� 5
w5
GF�r 01;
mum
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: 1 �l�/�✓G ��✓
Amount Requested: 1 �� een
Contact Person: J!/nl� Te aj % , P/�
Mailing Address: #9 - qoa 0616A/ae—
City: 9WI-45 State: CA Zip Code:
Home Telephone: gi0J`//' 48a V/
Work Telephone: �a0 " Sq6 " S!n `j`i &-W • c:216 2L
E-mail Address: )7%)E-?7j �L1d�/L�iGi`�'�xi • ��G
501(c)3 Taxpayer I.D. Number:�S 33 85 3 5�
Date Application Submitted: :j���0
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
254
CITY OF LA QUINTA GRANT APPLICATION
('Typed applications are preferred)
Please check which grant funding you are applying for:
_xz Community Services Support
Economic Development/Marketing and Sponsorships
1. What is the overall purpose or goal of your Organization? Our mission is desert
conservation through education, preservation and appreciation
2. How long has your Organization been in existence? _38_ Years Months
3. Describe in general the activities or services of your Organization: The LivingDes
esert
offers the only hands-on desert conservation education programs in the Coachella Valley
within our unique combination of reserve conservation center, zoo botanical gardens
and educational facility. We believe that the most effective approach to saving our
environment is to engage our ggest& children and adults, with exciting educational
programming We offer a combination of free (with admission) daily programs, including
a natural history walk, storytelline keeper chats two educational free -flight bird
encounters and animal presentations Our education department offers an extensive
curriculum of inexpensive classes geared towards children: families. and adults. Our
docent volunteers assist in leading informative school tours to visiting children as well as
garticipatim in our many outreach classes off grounds
4. How many people does your Organization currently serve?
255
No. of Youth 40.000/year No. of Adults 300,000 No. of Seniors _not sure : we
don't differentiate between adults and seniors
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth 40.000 No. of Adults 350.000 No. of Seniors _mcludgd in adult
figure
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 1.500 (school children on tours) No. of Adults (membersl
1200 plus an additional 450 non-members from La Ouinta No. of Seniors don't differentiate
from adults
7. How many paid employees/volunteers does your Organization employ?
Full time employees 100 Part time employees 30 Volunteers 450
8. Describe how your Organization is managed and governed: We are a 50103 with a
volunteer Board of Trustees (40) a CEO/President, and a COO/Vice President.
250
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Mary Cone Chairman Palm Springs
Eggene Yea*er Vice Chair Indian Wells
Richard Spelke Vice Chair Palm Desert
Contact Person Jane Twedt Director/Foundation Grants 760-346-5694 ext. 2167
10. What is your annual schedule of events, and during what months does your Organization
operate? The Living Desert is open 364 days a veer only closing on Chrishnas day.
During the summer months we open at 8 am and close at 1.30 We offer a summer Zoo
Camp for children. a Gecko Explorer program and the Children's Discovery Exhibit is
open from 8 130 Daily programming includes a giraffe feeding two animal encounters
and storytelling_ During the cooler months we are qMn from 9 a.m. until 5 p.m. Daily
programming includes the above activities as well as two Wildlife Wonders shows in the
amphitheater.,We also offer Desert Discovery Youth Tours Starry Safari adventure. and
numerous adult classes through our Living_Desert University
I I. Do you charge admission, membership fees, dues, etc? x Yes No
If yes, please describe: Admission: Regular season Summer
Adults $1195 $8.95
Seniors $10 50 $8.75
257
Children 3-12 $ 7.50 $4.75
Children under 3 free fine
We offer memberships from $45 00 up to the top level of $5 000.
12. What are your other sources of revenue for this fimding year?
13.
14.
Source
William Fries II $ 11,000.000
Marilyn S. Tennity $1,000,000
Raymond & Louise Knowles $ 986,000
Estate of Maxine Povas $ 750,000
City of Palm Desert $ 250,000
Amount
We also receive revenue from programs annual givine the gift shoo and cafes
Total Needed $ 8,044,375
Total Received $ 8.044375
Balance $ 456
Amount of money requested from the City of La Quinta? . $ 5.000
Has your Organization been fimded by the City of La Quinta previously?
253
_x_ Yes No If yes, when? Periodically from 1991 for a corporate
membership.
15. Please provide the name and address of the bank in which the Organization's funds are
kept: Bank of America. 73-525 El Pasco Palm Desert CA 92260
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Title:
Karen Sausman President/CEO
Terrie Correll Vice-PresJCOO
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. The Living Desert
Mspggfidly requests $5 000 from the City of La Ouinta. $1 000 of this amount will eo
towards a corporate membership for the City and $4 000 will provide 10 Wildlife
ProgLam at the La Quinta Museum
259
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic DevelopmenUMarketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. Memberships at The Living Desert pay for almost fifty percent of oar
annual ope ting costs. The Living Desert will benefit from the $1,000 corporate
membership. The La Quinta Museum and its guests will benefit from $4,000 paying for
10 Wildlife Programs throughout the year.
19. Attach copies of the last three months bank statements for the Organization's
checking and savings account. See attached audited financials
20. Attach a copy of your Program Operating Budget for the current year. See attached
21. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990. See attached
260
Jul 08 08 06:52a Mark Weissmann
(160)Z)Z-3b44 p..s
ATTACHMENT 9
Name of
GRANT APPLICATION
FISCAL YEAR 2008-2009
i /Gc" 47- / ,r- 4
Amount Requested:
Contact Person: I%-1 ?.t' L' i(J'74 ✓'�
Mailing Address: p cj 'S '74' /4()tfZ i
City: p36f7 ' t- ely- State: C 4 Zip Code:
Home Telephone: l
Work Telephone:, �4A Zt'Z
E-mail Address: M Lt%A, /22 W ,Iel i e/) /7e�
501(c)3 Taxpayer 1.D. Number:
Date Application
-Lt c fy
Applications will receive consideration vkithout discrimination because of race, color,
religion, sex, age, national origin or disability.
Jul 08 08 06:53a Mark Weissmann
(760)2023544 p.4
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for.
X Community Services Support
_ Economic Development/Marketing and Sponsorships
1 F v -✓�
CJr-!'6=d,;t;c C 1 (,:u 1•IrrTr-F ,r
1. What is the overall purpose or goal of your Organization? %E d d.wj a C, 47 `l/ v'v--
T¢� C•' "T '1 �•yiT'9 iq vl T� i ✓ i.�/ ? r Est 1iGi rI y} v� iro
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2. How long has your Organization been in existence? Years Months
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4. How many people does your Organization currentiv serve?
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No. of Youth �j 00 No. of Adults ✓ Oy No. of Seniors Z�
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth 3100 No. of Adults 00 U No. of Seniors 2-0 v
6. How many people served during this Fiscal Year will be .La Quints residents?
No. of Youth No. of Adults sp No. of Seniors v
262
Jul 08 08 06:53a Mark Weissmann
(760)2023544 p.5
How many paid employees/volunteers does your Organization employ?
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8. Describe how your Organization is managed and governed: A(e AtTsriG';� fJr Pro G+/zlT
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9. Please provide information on your Executive Board members or contact person (iFG
Name Title Home Address Phone
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10. What is your annual schedule of events, and during what months does your Organization
operate.
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1,1,./ Do you charge admission, membership fees, dues, etc? it Yes"No
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263
Jul 08 08 06:53a Mark Weissmann (760)202-3544 p.6
12.
What are your other sources of revenue for this funding year?
vU fL�+✓l 00= Y�0�"
Source �PA/t� �q Amount
G; Si:�D
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i r
Total Needed $i 0 0 C.,�
Total Received $
Balance $
13. Amount of money requested from the City of La Quinta? $ > C ��` ' `r
14. Has your Organization been funded by the City of La Quints previously?
X_ Yes No If yes, when?
15. Please provide the name and address of the bank in which the Organization's funds are
kept: ALL Jr.r.:,•UJ=L/Ly� J�4:.L/%�4' /'f ,�Jr�+.�/Tro-tl.,ii
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name
% 6,
Title:
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Jul 08 08 06:53a Mark Weissmann (760)202-3544 p•7
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded.
PG e—,IfC jcr t/A,oOr.✓dv�y AlcrJ'/
18, Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. r/Pc�J'f 1 �E /9001✓ou y /°S�fS
19. Attach copies of the last three months bank statements for the Organization's checking
and savings account. Cf,L Cn jC YG'f
C Attach a copy of your Program Operating Budget for the current year.
Non-profit Organizations must attach a copy of the organization's current IRS Form 990.
110,,v—/�i��i /T J /iT4-1
C
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261
ATTACHMENT 10
M
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: Soroptimist International of La Quinta
Amount Requested: $4 ^ 0
Contact Person: Joan Bi el
Mailing Address: 50135 Malaga Court
City: La ,9 to State: Ca Zip Code: 92253
Home Telephone: 760 564-4248
Work Telephone:
E-mail Address: ibieaelCa verizon-net
501(c)3 Taxpayer I.D. Number. 33-0054832
Tlatr Ar�nlinafi�� CnlvniHrtl• inly IA )n 1R '• 266
CITY OF LA Qu NTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support
Economic Development/Markctiug and Sponsorships
1 What is the overall purpose or goal of your Organization? Soroptimist is a worldwide
organization for women in management and the professions working through service
projects to advance human rights and the status of women .
2. How long has your Organization been in existence? 23— Years Months
3. Describe in general the activities or services of your Organization: The club holds
fi,k,,aS In order to find scbolaraln for you�n g women- Mvide frmdina to The
House of Hoce for chemically droendent women. assist the Boys and Girls Chrb sc>
the Oohelia Program by movW= mentors and scholatshiu& providesMWM educational
1b the members and suaalies Birthday Cakes for the Senior Center monthly.
4. How many people does your Organization cumen* serve?
No. of Youth _125 No. of Adults 325 No. of Seniors
140
5. How many people do you intend to serve during this Fiscal Year?
2G7
No. of Youth _150 No. of Adults 325 No. of Seniors
150
6. How many people served during this Fiscal Year will be La Qumta residents?
No. of Youth _130 No. of Adults _300 No. of Seniors
140
7. How many paid einPloyeestvolunteers does your Organization emPioy?
Full time employees Now Part time employees none Volunteers
8. Describe how your Organization is managed and governed: Members elect a Board
of Directors. the $coon mews four times monthly there is a Business rne0nfr Board
meetm& educational and urosrram meetings• We meet from amber ibroueh JumQ.
9. Please provide information on your Executive Board members or contact person:_
Name Title Home Address Phone
_ Joan Bieael President 50135 Malaga Court 564-4249
_ Joyce Cooper Secretary 75-805 Alta No 7
79-0262
Robin Brown Treasurer 74-665 Zircon Circle
10. What is your annual schedule of events, and during what months does your Organization
operate? Our meetings are held every Tuesday, September through June at 7:30am, this
year our annual Golf tournament will be held on Sunday December 7, we hold a House
263
of Hope Shower in January, Student Scholarsbips are presented in May, Women
Opportunity Awards and Violet Richardson Awards are presented in Mav and a
Volunteer project Day will be held in March
11. Do you charge admission, membership fees, dues, etc? X Yes No
If yes, please describe: The Yearly dues to be a member is $125.00. Meeting fee is
12. What are your other sources of revenue for this funding year?
Source Amount
Golf Tournament $10 000
Additional fiord rajsers $1000
Total Needed $4,050.
Total Received
13. Amount of money requested from the City of La Quints? $4,050
14. Has your Organization been fimded by the City of La Quints previously?
X Yes No If yes, when? 2007
15. Please provide the name and address of the bank in which the Organization's fiords are
kept: First Bank. Hishwavl l l and Washington. La Quota
16. Please provide the name and tide of those individuals authorized to sign on the
organization's account (must provide at least two individuals):
Name:
Joan Rigged
Robin Brown
Title:
President
Treasurer
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested finds and how these fiords will be used, if awarded. These funds will be used
to cover the rentals fees for our monthly meetings at the Senior Center.
LSO
18. Goal Statement. Indicate who will benefit from the use of these fiords, and how they will
benefit If applying for Economic Development/Marketing and Sponsotsbips grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. Those that will benefit are all the Scholarship receipents, the Boys and Girls
Club, ophelia Project and the House of Hope.
19. Attach copies of the list three mouths bank statements for the Organbstion's
cbecl®g and savings account. Attached
20. Attach a copy of your Program Operating Budget for the current year. Attached
21. Now -profit Organizations must attach a copy of the organization's current IRS
Form "0. Attached
271
ATTACHMENT 11
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: Osher Lifelong Learning Institute, Cal State U., Pahn Desert
Amount Requested: $3,420
Contact Person: Steve McAdams, Program Director
Mailing Address: 37-500 Cook Street
City: Palm Desert State: CA Zip Code: 92211
Home Telephone: 760-325-5750
Work Telephone: 760-341-2883, 14428
E-mail Address: mcadamss(&csusb.edu
501(c)3 Taxpayer I.D. Number: 33-0644150 State entity (CSUSB's I.D.)
Date Application Submitted: June 23, 2008
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
2 ??
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
_X_ Community Services Support
Economic Development/Marketing and Sponsorships
What is the overall purpose or goal of your Organization? To provide stimulating
learnine opportunities to people who are generally 50 and older through non-credit
University -level courses. Extend the resources of Cal State University & improve
quality of life of our older, non-traditional students & encourage lifelone learning.
2. How long has your Organization been in existence? 5 Years Months
3. Describe in general the activities or services of your Organization: The Osher Institute
is a member -driven organization intellectually stimulating courses shaped by its
members Courses cover a wide variety of topics & are offered uuarterly, usually
for a 6 week period two hours per week. Arts literature sciences, technology,
history, relieion and current events are typical areas of focus.
4. How many people does your Organization currently serve?
No. of Youth No. of Adults No. of Seniors 700 to 800 annually
How many people do you intend to serve during this Fiscal Year?
No. of Youth No. of Adults No. of Seniors 700 to 800 annually
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth No. of Adults No. of Seniors Approx. 150 /20% of our members
273
How many paid employees/volunteers does your Organization employ?
Full time employees 2 Part time employees Volunteers
8. Describe how your Organization is managed and governed: One Director and one
Administrative Assistant operate the program M-Fri at 3 locations in the Coachella
Valley (Palm Springs, Palm Desert and La Ouinta). Director develops programs.
Some additional support from main campus in San Bernardino (records, etc.).
Director reports to the College of Extended Learning's Dean in San Bernardino and
also has meets with an advisory board composed entirely of Osher members.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Not Applicable. The Osher Institute does not have an Executive Board since
it is a State entity.
10. What is your annual schedule of events, and during what months does your Organization
operate? The Osher Institute operates on a quarterly basis with roughly 16
courses offered in each quarter of the fall winter and spring quarters and 4 courses
offered in the summer quarter (52 total courses annually). The Institute offers 4
courses each quarter at the La Ouinta Museum during the non -summer quarters
(12 total courses annually)
J 74
11.
12.
19,
14.
Do you charge admission, membership fees, dues, etc? _X_ Yes No
If yes, please describe: The Osher Institute is a "self-supporting" membership
program Membership for each quarter is $125 which allows members to take up
to 5 classes at any of the 3 locations in the Coachella Valley. Daily memberships are
also available for $20 which allows members to take up to 2 classes per day.
What are your other sources of revenue for this funding year?
Source
Amount
Memberships Fees $81,000
Endowment Revenue $45,000
Total Needed $ 194,500
Total Received $ 126,000
Balance $_ (68,500)*
*(The university's College of Extended Learning currently covers Osher's shortage)
Amount of money requested from the City of La Quinta? $_3,420
Has your Organization been funded by the City of La Quinta previously?
X_ Yes No If yes, when? _FY 2007-2008.
(Reduced rent of LQ Library classroom fall 2007 & winter & spring 2008. See # 17 below.
15. Please provide the name and address of the bank in which the Organization's funds are
kept: Funds are maintained as part of the University's account with Wells Fargo
Bank. The Osher Institute does not maintain a separate bank account.
16. Please provide the name and title of those individuals authorized to sign on the
17
10
Organization's account (must provide at least two individuals):
Name:
Deletta Anderson
Shannon Kelly
Title:
Accounting Director
Associate Director of Accounting_
Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. Funds will be used
for reduced rental of the La Quinta Museum's meeting room for Osher classes.
($75 + $20 set-up = $95 Per day. 12 days per quarter x 3 quarters x $95 Per day =
$3 420) The Osher Institute is a self-supporting program of College of Extended
Learning (the colleee is also a self-supporting unit of the university). We are thus
required to generate all operatine funds through membership fees, grants and
creative partnerships in the community we serve. Without support from
community organizations services would be greatly limited, and likely only be
offered at our Palm Desert Campus location Also membership fees are kept low to
encourage membership reeistrations from all economic levels. Allowing Osher to
pay this reduced rental rate of $95 per day, as we did last year, greatly helps us to
continue to Provide quality university -level courses to La Ouinta's mature residents.
Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. La Ouinta's mature learners' quality of life is enhanced by increased
access to university -level courses Businesses also profit since the program brings
non -La Ouinta residents to the area to spend the day in La Ouinta where they spend
money on meals and shopping before between and after attendine Osher classes.
270.
19. Attach copies of the last three months bank statements for the Organization's checking
and savings account.
(Accounts are not separate from the University accounts.)
20. Attach a copy of your Program Operating Budget for the current year.
(Please see attached one page budget)
21. Non-profit Organizations must attach a copy of the organization's current IRS Form 990.
(The Osher Institute is part of a State organization, not a 501(c)3 Corp.)
277
ATV ff MENT 12
0
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: DesertArc
Amount Requested: $5000
Contact Person: Richard Balocco Executive Director
Mailing Address: 73 255 Country Club Drive
City: Palm Desert State: CA Zip Code: 92260
Home Telephone: (760) 346 1611
Work Telephone: (760) 346 1611
E-mail Address: Inabie desertarc ore
501(c)3 Taxpayer I.D. Number: 956006700
Date Application Submitted: July 14 2008
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
�r
Itichard Balocco Date
Executive Director
273
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support
Economic Development/Marketing and Sponsorships
What is the overall purpose or goal of your Organization?
1. The primary mission of the DesertArc is to increase the choices, capabilities, and
independence of mentally and/or physically challenged persons in the Southern
California desert regions of the Coachella Valley and the Morongo Basin by
offering vocational training community awareness, recreational opportunities,
and development of social and personal skills.
2. How long has your Organization been in existence? 49 Years 6
Months
3. Describe in general the activities or services of your Organization:
DesertArc designs specific programs to meet the special needs of its clients that
assistance; hot meals and nutrition: recreational and social opportunities;
transportation,• adult care and development support and training for self help and
independent living: case management and personalized coordination of client
services; and advocacy for client needs and community integration.
4. How many people does your Organization currently serve?
No. of Youth 40 No. of Adults 493 No. of Seniors 45
5. How many people do you intend to serve during this Fiscal Year?
No of Youth 40 No of Adults 508 No. of Seniors 47
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth No. of Adults 32 No. of Seniors 6
279
7. How many paid employees/volunteers does your Organization employ?
Full time employees 195 Part time employees 44 Volunteers 40
8. Describe how your Organization is managed and governed: Leadership is mvided
through an active Board of Directors composed of business commurk and civic leaders
resources to assist in underwTi' annual special fundraisers Staff leadership is provided
through a well balanced organizational structure headed by an Executive Director guiding
and working closely with directors/mangers.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Name
Title
Home Address
Phone
Richard Balocco
Exe Director
Contact Person
73255 Country Club Drive 92260
3461611
Christine Murphy
President
71335 W Thunderbird Terrace RM 92270
3283295
Michael Gates
V President
184 Wild Horse Dr PD 92211
7734004
Nancy Singer
Treasurer
6 Yorkshire Court RM 92270
202 2838
Andrea Carter
Secretary
43450 Desert Eagle Ct La 92253
772 9071
10. What is your annual schedule of events, and during what months does your Organization
operate? DesertArc programs are year round Currently, they run for 51 weeks per year,
beinp, closed between Christmas and New Years. The business hours are from 8 a.m. until
4.30 p.m. Monday through Friday xcept for holidays Clients participate in the
employment programs and/or the adult day center progams from 7:30 a.m. until_2:30
usually end between 4 p.m. and 5 p m and begin around 6 a.m. Monday through Friday.
The exception occurs when clients are transported to and from recreational activities.
11. Do you charge admission, membership fees, dues, etc? Yes X No
If yes, please describe:
280
12. What are your other sources of revenue for this funding year?
Source
Program Service Fees
Other Income from Kitchen (Facility Rental
Lunch Sales
Grants Funded
Total Needed $ 141,567
Total Received $ 64,087
Balance $ 77,480
Amount
$4M
$6.800
13. Amount of money requested from the City of La Quinta? $ 5000
$42,487
$10,000
14. Has your Organization been funded by the City of La Quinta previously?
X Yes No If yes, when? 2007
15. Please provide the name and address of the bank in which the Organization's funds are
kept: Wells Fargo Bank N.A. 74-105 El Paseo Palm Desert CA 92260
16. Please provide the name and title of those individuals authorized to sign on the
organization's account (must provide at least two individuals):
Name:
Nancy Singer
Robin Keegan
Christine Murphy
Richard Balocco
Title:
Treasurer
Chief Financial Officer
President
Executive Director
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. The request for $5000
for the DesertArc Hot Lunch Program is for funding for the cost of 1 120 hot lunches
L33.
for a pilot program that will provide 10 clients Mr day who cannot afford to purchase a
lunch the same meal services as those who are enrolled the Licensed Lunch Program. The
objective is to serve these needy clients a breakfast/lunch/snack every business day a total
of 112 days.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. It is the goal of DesertArc Hot Lunch Program to provide nutritious meals to
247 low income clients who participate in the Work Activity Program at the same
standards of the Licensed Lunch Program The Licensed Lunch Program is provided by
the Child and Adult Care Food Program (CACFP)administered through the Department
of Education It provides a breakfast hot lunch and afternoon snack to qualifying clients
from the Adult Day Center and the Behavior Modification Progam licensed programs at
DesertArc. This government program reimburses DesertArc at the rate of $4.50 cer day
for the approximateiy1 20 clients who are enrolled in licensed programs. In addition to
the licensed )rrograms there are 200 clients who are enrolled in the Work Activity
Programs that are not rewired to be licensed who are also classified as low income.
Currently, the lunch program for this group of 200 clients is supported by income from
lunch purchases as well as general donations The cost of a lunch for this group is
$2 50 Mann of the clients in these non -licensed programs do not routinely purchase
lunches for economic reasons Some bring a small lunch from home that provides little
to no nutritional value to their diet or some do not eat at all if a free lunch is not provided
for them In the past. DesertArc provided lunch for one who could not afford to
purchase one but currently can no longer provide this service to clients without lunch
because of fiscal limitations.
19. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
Attached
20. Attach a copy of your Program Operating Budget for the current year.
Attached
21. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990. Attached
282
ATTACHMENT 13
GRANT APPLICATION
FISCAL YEAR 2008-2009
Name of Organization: La Ouinta PlavHouse
Amount Requested: $6 500
Contact Person: JoAnn Reeves
Mailing Address: P.O. Box 1999
City: La Ouinta State: CA Zip Code: 92247
Home Telephone: 360-1007
Work Telephone: 360-9191
E-mail Address: ioannreeves(@aol.com
501(03 Taxpayer I.D. Number: 33-0741257
Date Application Submitted: 7/11/08
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
283
CITY OF LA QUINTA GRANT APPLICATION
(fyped applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support
Economic Development/Marketing and Sponsorships
1. What is the overall purpose or goal of your Organization?
Produce quality Theater in La Ouinta for the Coachella Valley and teach children
about theatre arts and culture
2. How long has your Organization been in existence? _4_ Years Months
3. Describe in general the activities or services of your Organization:
We produce professional theater in La Quints. This fall begins our fourth season
of plays We hold Children's Education Workshops throughout the year and host
Summer Programs for larger groups of children
4. How many people does your Organization currently serve?
No. of Youth 45 No. of Adults _100 No. of Seniors _30
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth 2,000_ No. of Adults 6,000_ No. of Seniors _3,000_
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth _500 No. of Adults _3,500 No. of Seniors _2,000_
284
7. How many paid employees/volunteers does your Organization employ?
Full time employees Part time employees _6 Volunteers _20_
8. Describe how your Organization is managed and governed:
A Board of Directors sets fiscal policy and works under a set of bylaws. The
Artistic Director runs the operations of the Theatre and administrates the Children's
Education Progom
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Contact JoAnn Reeves Artistic Director 78185 Cortez Ln. #172 Indian Wells. CA
92210 760-360-1007
Lily Estrada Board Treasurer 77885 Cottonwood Cove Indian Wells CA 92210
760-464-6999
David Proszek Board Secretary 68249 Risueno Rd Cathedral City. CA 92234
760-409-1282
10. What is your annual schedule of events, and during what months does your Organization
operate? Theater and Children's program Oct 2008 — May 2009 The Theatre will
present three full productions in Old Town Children's classes will be on Saturdays and
Holidays some after school Two Children's Plays are scheduled for the season.
11. Do you charge admission, membership fees, dues, etc? _X_ Yes No
235
12.
13.
14.
15
16.
If yes, please describe: Ticket prices for performances are $10.- 22. Workshops
are a small stipend and scholarships are given. Membership is currently at 30 people with
the average membership $100
What are your other sources of revenue for this funding year?
Source Amount
Donations $15,000
Grants 15,000
Fundraisers 20,000
Ticket Sales 30,000
Total Needed $,80,000. Season of Plays & Education Program
Total Received $_5,000
Balance $ 75,000
Amount of money requested from the City of La Quinta? $_6,500.
Has your Organization been funded by the City of La Quints previously?
X_ Yes No If yes, when? _2005, 2006, 2007
Please provide the name and address of the bank in which the Organization's funds are
kept: Pacific Western Bank La Ouinta Office
78-080 Calle Estado Suite 101
La Quinta. CA 92253
Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
286
17
18.
Name: Title:
JoAnn Reeves
Lily Estrada
Artistic Director
Board Treasurer
Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded.
We seek these funds for rental of space in The Historical Museum. This will be to
conduct children's workshops and classes in Theatre and other performing arts.
We are seeking this amount to cover 130 hrs of Museum space usage. This usage
will take place between October'08 — May `09
Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. There is tremendous interest from La Quinta parents in having artistic,
performing outlets for their children. With this grant we will be in a larger space and can
accommodate more children and professional teachers. We have a waiting list of children
interested in learning about the performing arts and being given a venue to perform in. It
increases the flow of traffic and business to the Village area of La Quints We ask parents
to support our local businesses.
287
19. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
20. Attach a copy of your Program Operating Budget for the current year.
21. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
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4 XP
AGENDA CATEGORY:
OF TM4'� BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: August 5, 2008 CONSENT CALENDAR:
STUDY SESSION:
ITEM TITLE: Consideration of Investment Advisory
Board 2008/2009 Work Plan PUBLIC HEARING:
RECOMMENDATION:
Approve the Investment Advisory Board 2008/2009 Work Plan.
FISCAL IMPLICATIONS:
Fiscal implications consist of Board Members meeting expenses, budgeted at
$4,500, and staff support time.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Investment Advisory Board met on July 16, 2008, to discuss their Fiscal Year
2008/2009 Work Plan items and is recommending the following:
• Review of Government Sponsored Enterprises (GSE's) and LAIF annually
• Revise Chapter 2.70 of the Municipal Code
• Review the content and presentation of the monthly Treasurers Report
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the Investment Advisory Board 2008/2009 Work Plan; or
2. Do not approve the Investment Advisory Board 2008/2009 Work Plan; or
289
3. Provide staff with alternative direction.
Respectfully submitted,
John M. Falconer, Finance Director
Approved for submission by:
Thomas P. Genovese, City Manager
290
2
REPORTS & INFORMATIONAL ITEMS:
COMMUNITY SERVICES COMMISSION
MINUTES
June 9, 2008
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. by Chairperson Weber.
Chairperson Weber led the audience in the Pledge of Allegiance.
COMMISSIONERS PRESENT:
STAFF PRESENT:
PUBLIC COMMENT
None.
CONFIRMATION OF AGENDA
Commissioner Sheldon Brodsky
Commissioner Andrea Gassman
Vice -Chairperson Bob Leidner
Commissioner E. Howard Long
Commissioner Dori Quill
Commissioner Robert F. Sylk
Chairperson Mark Weber
Edie Hylton, Community Services Director
Angela Guereque, Senior Secretary
Motion - It was moved by Commissioner Gassman and seconded by Vice -
Chairperson Leidner to confirm the agenda. Motion carried unanimously.
PRESENTATIONS:
►C7M
APPROVAL OF MINUTES
1. Approval of May 12, 2008 Minutes
Commissioner Gassman noted that on page 2, paragraph 8, second sentence reads
"signed up and are anticipating," should read "signed up and the Chamber is
anticipating." Page 3, paragraph 5, "Commissioner's" should not have an
apostrophe. Page 5, second paragraph under Calendar of Monthly Events
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Community Services Commission Minutes June 9, 2008
-2-
"Commissioner's" should not have an apostrophe.
Commissioner Long noted that on page 2, paragraph 3, second sentence reads
"Directors is calling" should read "Directors are calling." Page 5 under Monthly
Department Report reads "Adobe classes together" should read "Adobe class
reports together."
Commissioner Sylk noted that on page 3, paragraph 5, should state that he
suggested one Commissioner attend Chamber Board meetings.
Commissioner Quill noted that on page 5 under Monthly Department Report to add
"Children's" to the Annual Egg Hunt and add "due to the large numbers last year"
at the end of that paragraph. Page 6, second paragraph, add "Dog" to Centre
Pointe Park.
Motion — It was moved by Commissioner Sylk and seconded by Commissioner
Gassman to approve the minutes as corrected. Motion carried unanimously.
CONSENT CALENDAR
None.
PUBLIC HEARING
None.
BUSINESS ITEMS
1. Consideration of Approval for the Top of the Cove Trails Plan
Director Hylton presented the staff report. LeGrand Velez, Coachella Valley
Community Trails Alliance, presented the recommendations for the Top of the Cove
Trails Plan.
Mr. Velez thanked the City for the grant and stated that this was an interesting
project and it was great to work with the Commission members and to get to know
this area and what a neat resource it is in the Valley. This is a very complicated
area because of the land ownership. Figure 2 shows Study Sections and Trails
which consist of three sections. Section 1 is land owned by the City of La Quinta,
Section 2 is land owned by the Coachella Valley Water District (CVWD), and
Section 3 is everything in the Multiple Species Habitat Conservation Plan (MSHCP).
Figure 3 shows Sections 1 & 2 Recognized Trails. Some of the trails in the Cove
are partially on CVWD land.
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Community Services Commission Minutes June 9, 2008
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Commissioner Leidner asked if the area owned by the City is part of the MSHCP.
Mr. Velez said that it is not.
Mr. Velez stated that through this report and research his prime recommendation is
to choose an alignment for these trails and make them clear. Mr. Velez prefers the
use of rock lined trails.
Chairperson Weber stated that when people go off trail, they damage the resources
for a long time.
Mr. Velez recommends designating specific trails as official trails with
identification. This makes the trails more attractive to users.
Mr. Velez stated that the goal is to establish a Cove Oasis designated trail network.
Trails in this network should be rock -lined like the existing trails between the Oasis
and the east and west trailheads. The rock -lined trails stop when they reach the
north end of the Oasis. These pathways should be extended to join each other and
then continue on to form a loop around the Oasis. The Oasis perimeter trail can
lead people to the bronzed mountain art. On the south side of the Oasis, the rock -
lined trail should extend to the dike.
Trail signs should be posted where each of the proposed rock -lined paths lead
hikers to the dike.
The unlined trail that splits to the west a short distance from the east trailhead
should also be rock -lined to create a short loop for exercisers and dog walkers.
This loop and the existing east Cove Oasis trail should be connected by a rock -lined
path that crosses the stone maze. These connections will create a short loop
system that people can hike to the Oasis, then return via a different route.
The small mountain adjacent to the west side of the Oasis presents an opportunity
to develop an elevation -change exercise trail. This mountain is located entirely
within the City -owned parcel of land. It already has an attractive start with the
stone staircase known as the Moses Steps. The trail can begin at the steps, go to
the summit, and then descend the south side to link back up with either the Dike
Trail or with the south end of the Oasis trail. The entire system of trails should be
referred to as the Cove Oasis Trail Network. This trail network would have seven
segments that total approximately 2.1 miles of trails (Bear Creek Connector; Cove
Oasis (North) Trail; Cove Oasis (Loop) Trail; Cove Oasis (Maze) Trail; East Cove
Connector; Mountain Exercise Trail; and South Cove Trail).
The areas that are in the CVWD section would need to be coordinated and agreed
upon with CVWD.
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Community Services Commission Minutes June 9, 2008
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The City has minimal management ability in the MSHCP area, and new trail
development has been deferred. New trails and enhancements to existing trails
may be authorized as part of the MSHCP.
The La Quinta Cove has only one small dirt parking lot that can accommodate
approximately eight vehicles on the east end of Calle Tecate. Overflow cars park in
front of residences on the north side of the street. Because parking for the west
side trailhead is so scarce, many users of this area must park on the street. Local
residents repeatedly expressed their preference to keep the area natural and not
have an asphalt parking area. The City should consider expanding the east lot and
adding another natural surface lot on the west side.
Director Hylton stated that the City is going to ask several survey questions of the
Cove residents in regard to undergrounding utilities and parking.
Mr. Velez stated the specific recommendations for the Cove Oasis include updating
trail information signs; improving the sanctioned trails to make them clear to area
users; applying for a restoration grant; keeping the area as natural as possible;
expand parking; provide equestrian facilities; develop a regular maintenance
schedule for the area; consider restroom facilities; minimize signs; an educational
interpretive display on the dike; relocation of the bronze relief map; sanction the
stone maze as an area attraction and provide clear trail access; and increase
enforcement of dog regulations.
Mr. Velez stated the specific recommendations for the CVWD area include working
out a formal agreement with CVWD and the City for preservation and maintenance
of existing recognized trails that cross their property; developing formal trails on
west edge of Cove and along Bear Creek Wash; removing the "no trespassing" sign
on the dike; applying for a restoration grant; working with the Bureau of Land
Management (BLM), Coachella Valley Conservation Commission (CVCC), and
CVWD on a sign program and trail interconnections.
Mr. Velez stated the specific recommendations for the MSHCP area include
working with the National Monument, CVWD, and the CVCC to develop a trail
enhancement plan; proposing a clear demarcation of the Lake Cahuilla, Bear Creek,
and Boo Hoff trails using either rock -lined paths or regular trail indicators; working
with the National Monument and the CVCC to improve trail alignment; proposing
and delineating a trail following the edge of the mountains in the south Cove linking
the Bear Creek and Lake Cahuilla trails and intersecting with the Boo Hoff Trail;
cleaning up the garbage in this area; placing clear directional signs at all trail
junctures; developing wilderness educational information to display at the entrance
to this area; and requesting authorization through the BLM to sandblast the graffiti
at Charred Rock.
S %�
Community Services Commission Minutes June 9, 2008
Director Hylton stated that if the City wants to make some of the improvements,
the sign portion of this plan could be initiated right away. Signs can be funded
with AB939 funding using recycled materials.
Mr. Velez stated that Lake Cahuilla has an equestrian center. The Morrow/Cove to
Lake Trail is popular with horseback riders, who use it to access the Boo Hoff Trail.
The City may want to consider providing equestrian facilities near the east Cove
Trailhead, including an area to park horse trailers. The Cove Oasis should consider
providing horse hitching posts.
Ms. Kay Wolff, 77-227 Calle Ensenada, spoke regarding the trails plan. She is not
in favor of an unleashed dog area because people can be attacked by dogs. Ms.
Wolff stated that the Cove Neighborhood Association has had a lot of
conversations about parking lots and did a survey 2 years ago of approximately 40
people, residents and users, that commented they would like the parking left alone.
The problem with parking lots from a resident's standpoint is that it is not the
people who are using it for the right purpose but the people who are going off-
roading and other things. It would be good to move slowly with the parking issue
and not have a paved parking lot. Ms. Wolff commented that the report was
wonderful and comprehensive. She noted that the plan did not refer to
maintenance vehicles driving up to the Oasis. Ms. Wolff stated that paving and
benches would help. The bronze relief map is disoriented in its direction. Ms.
Wolff recommends all the trails be narrow enough so that people can not drive on
them.
Chairperson Weber asked if there was a natural off leash dog park, would there still
be maintenance. Director Hylton stated that it would be the same as a normal dog
park without the turf.
Commissioner Sylk commented that the plan was wonderfully done and
recommends sending the plan to City Council.
Commissioner Gassman commented that it is a wonderfully comprehensive plan
and likes the idea of the rock lined trails. It is natural and without a lot of signage
or disturbance. Ms. Gassman indicated it is more difficult for equestrian people to
clean up after their horses than it is to clean up after dogs. Commissioner
Gassman asked Mr. Velez if there is a standard scale that would indicate the
difficulty of a trail so that new hikers can know how difficult a trail is. Mr. Velez
stated that there is probably not a clear scale but can look into what others have
done. Commissioner Quill suggested getting that information from Philip Ferranti.
Director Hylton stated that there is a maintenance vehicle going up the path to the
Cove Oasis to do maintenance.
Commissioner Long stated that he had no problem understanding the report, it was
very clear and the maps were excellent. The Easily Lost at Wash Crossing may
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Community Services Commission Minutes June 9, 2008
M
need extra signage. At the west end of the dike it is difficult to get down, this
should be addressed as it could become a bad situation. On page 2, fourth
paragraph, replace "affects" with "effects."
Commissioner Quill stated she was amazed at how well Mr. Velez took the hiking
information and articulated it into the report. Commissioner Quill questioned the
mileage on Page 9. Mr. Velez stated the mileage is measured from where the trail
starts or ends, not from the parking lot. These can be revisited as to where the
distance is measured. Mr. Velez stated that for analysis purposes, he was trying
not to overlap the trails when measuring distance. Director Hylton stated that for
marketing purposes, Commissioner Quill's calculation is the best way.
Vice -Chairperson Leidner stated that the plan was easy to understand and
comprehensive. The trail information would probably mitigate fears. A standard
scale or rating for people who haven't hiked should be considered. The idea of
having restrooms would be good but there is a concern for security, maintenance,
and after hours.
Commissioner Brodsky commented that a lot of time and work has gone into this
and it is a wonderful report.
Chairperson Weber stated that this is a good road/trail map to help move this
process forward. There will be challenges and issues working with the different
agencies. The unpaved parking lot is a concern if we have to deal with PM10
issues. Chairperson Weber asked what some of the potential grant sources are.
Mr. Velez stated that there are Conservation Land Funds, State Recreational Trails
Program, and a number of smaller more specific grants including the California
Trails and Greenway Foundation.
Director Hylton stated that the California State Parks has trails grants available for
this kind of project.
Chairperson Weber recommended the removal of extraneous signs and
standardizing all signs. We have to be sensitive with clean up efforts to not
damage habitats.
Motion - It was moved by Commissioner Gassman and seconded by Commissioner
Long to recommend the Top of the Cove Trails Plan be considered by the City
Council. Motion carried unanimously.
2. Consideration of Naming the Centre Pointe Development Park
Director Hylton
stated that
the City Council thought
the
Commission's
recommendations
were good.
Council Member Sniff wanted
the
Commission to
consider naming
the park after
Larry Allen. Larry Allen was
one
of the original
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Community Services Commission Minutes June 9, 2008
-7-
leaders in the incorporation of the City; was the President of the La Quinta Property
Owners Association; served on the City Council; served as Mayor; and was the
first Treasurer of the City.
Chairperson Weber stated that Council Member Kirk reminded everyone that there
is a naming process that is being followed. He stated that Larry Allen is not
currently a resident of La Quinta.
Commissioner Brodsky stated that the Commission spent approximately 45 minutes
discussing this item at the last meeting and came up with three names they
thought were appropriate. Since the Commission is only advisory, if the City
Council wanted to name the park after Larry Allen, the City Council should have
voted on it instead of bringing it back to the Commission.
Chairperson Weber stated that the other Council Members wanted to follow the
park naming process.
Commissioner Brodsky asked why the City Gouncil didn't act on Council Member
Sniff's desire to name the park after Larry Allen. Commissioner Brodsky asked if
Mr. Allen is still alive. Commissioner Brodsky stated it was his understanding that
the City does not name facilities after living people. Director Hylton stated that the
policy does not reflect that and we can name parks after someone that is still alive.
Chairperson Weber stated that the Commission is an advisory to the City Council
and we have given City Council our recommendations. City Council took our
advice, another suggestion was input, and City Council sent it back to the
Commission for our advice. We have a procedure to follow and the names should
have relevance to the issue and of significant impact.
Vice -Chairperson Leidner asked if Larry Allen is the same Larry Allen that operates
a competitive business in La Quinta and is a real estate agent and broker. The
consensus was no.
Director Hylton stated the City Council had some of the same questions as the
Commission. Director Hylton stated that since the park is on Seeley Drive it might
ultimately be called that by residents.
Vice -Chairperson Leidner stated that he does not know if there are more significant
people in La Quinta that should have a park named after them. We could be
offending someone that might be more worthy.
Commissioner Quill stated she is not in support of the Larry Allen name. She
recommended naming the park after John Pena at the last meeting, but the
Commission decided not to set a precedence of naming a park after a person. She
asked if the City Council was satisfied with names that the Commission
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Community Services Commission Minutes June 9, 2008
-8-
recommended. Chairperson Weber stated that the City Council never addressed
the other names.
Commissioner Quill recommends sending back the three recommendations
originally submitted. She suggested thinking about using Cahuillan Indian names to
keep the language alive. Commissioner Quill suggested "Ahwalem Park" which is
the cahuillan name for dog.
Commissioner Long stated that the Commission has spent far too much time on
this item. He stated that he would not recommend Larry Allen Park.
Commissioner Gassman stated she was interested in reading the City Council
comments from their minutes. She is concerned with naming a park or recreation
center after an individual. Commissioner Gassman recommends providing staff
with alternate direction to look into some other names of individuals who have
been instrumental in creating the City.
Commissioner Sylk feels that if City Council liked the Larry Allen name, they would
have voted it in, instead they sent it back to the Commission. Commissioner Sylk
stated he is against naming it Larry Allen. Commissioner Sylk suggested the
Commission come up with names and topics that have happened in that area for
recommendations.
Chairperson Weber stated that the Council Members shared the viewpoint that they
did not want to name a park based on one Council Member's suggestion.
Chairperson Weber stated he does not share an affinity for naming it after a live
person. Chairperson Weber suggested that the Commission might want to clarify
the naming process. n
Motion - It was moved by Commissioner Brodsky and seconded by Commissioner
Quill to resubmit the original names without Larry Allen as an option. Motion failed
with Chairperson Weber, Vice -Chairperson Leidner, Commissioner Gassman, and
Commissioner Sylk opposing.
Vice -Chairperson Leidner stated that the Commission is here at the pleasure of the
City Council and suggested researching names to see who else in the community
has done a lot to build the City that should be recognized. Vice -Chairperson
Leidner suggested taking time, researching, and requesting the assistance of the
Historical Society.
Commissioner Gassman stated she thinks it is a historical note to name parks and
places after people who have had a major impact. La Quinta is proud of its culture
and its art and should recognize someone whose accomplishments are merited.
•6,
Community Services Commission Minutes June 9, 2008
-9-
Commissioner Long stated that the Commission owes it to the City Council to react
to the request to name the park after Larry Allen. The Commission should act on
the recommendation of Larry Allen Park, which he would act on unfavorably.
Commissioner Brodsky stated that Larry Allen may have done all these things and
he is still alive. Parks should not be named after living people.
Commissioner Quill stated she would like to go back to Cahuillan names.
Chairperson Weber commented that the Commission needs to be very deliberative.
Chairperson Weber stated he feels uncomfortable naming something after someone
that is alive. He would like to see the policy reviewed and clarified.
Motion — It was moved by Commissioner Gassman and seconded by Commissioner
Long to provide staff with an alternative direction, requesting assistance from the
Historical Society and requesting the opportunity for the Commission to review the
park naming policy. Motion carried unanimously.
3. Consideration of a Dark Meeting in August 2008
Motion — It was moved by Commissioner Sylk and seconded by Commissioner
Gassman to elect to go dark in August 2008. Motion carried unanimously.
Commissioner Quill asked if staff foresees anything coming up. Director Hylton
stated that the City Council is dark for two meetings and does not feel that there is
anything immediate. Commissioner Quill asked when the Top of the Cove Plan
would be going to City Council. Director Hylton stated that if it is going as an
agenda item, she is hoping to take it to the July meeting.
CORRESPONDENCE AND WRITTEN MATERIALS
1. Monthly Department Report for April 2008
Commissioner Long noted that the Library rentals are in the red compared to last
year. Director Hylton stated that facility revenue is down $26,000. Staff
projected this revenue to go down once the Library Multi Purpose Room was no
longer being rented.
Commissioner Brodsky noted that the revenue to date is down $20,000 in 4
months and the Resident Card revenues are down over $10,000. Director Hylton
stated that Resident Cards are issued every 3 years, with some of them being
renewed in the next fiscal year.
Commissioner Brodsky stated he would like to ask the Commission to come up
with some creative suggestions to increase revenues. Director Hylton stated that
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Community Services Commission Minutes June 9, 2008
-10-
the ability to rent the Library is unlike anything else we have available. City
Council was aware that Phase II of the Library would take away that rental
revenue.
Commissioner Brodsky asked if there is a charge for Civic Center Campus
weddings. Director Hylton stated that there is a charge. Commissioner Brodsky
asked how things are promoted to new residents. Director Hylton noted that the
Marketing Plan indicates how things are promoted.
Commissioner Gassman stated one way to increase revenue is for people to find
out about excursions, classes, etc. from the newspaper, the Gem, and the
Activities Guide. Commissioner Gassman stated that she did not receive the
Activities Guide this time and suggested getting it out earlier. Commissioner Quill
stated that if we send the Activities Guide too early people tend to throw them
away or lose them. The Activities Guide should be sent in a timely manner.
Commissioner Quill asked why there were fewer bridge classes. Director Hylton
stated that there is a new instructor who is trying to build clientele.
Commissioner Sylk asked if residents who have Resident Cards get discounts on
activities and excursions. Director Hylton stated that the Resident Card is designed
just for SilverRock Resort golf. Commissioner Sylk stated that the Resident Card
should be for more than golf to get more people to buy the card.
Chairperson Weber stated that the Resident Card expanded discounts is something
that could be considered in the Commission meeting with City Council.
Commissioner Quill requested that Steve Howlett call the Coachella Valley
Recreation and Park District about the gophers at the Community Park.
Commissioner Quill stated that the art piece in front of Stater Bros. needs to be
cleaned.
2. Calendar of Monthly Events
Commissioner Gassman asked about having fireworks for the Vh of July. Director
Hylton stated that staff is addressing it in the budget and will be going to City
Council for discussion for next year.
COMMISSIONER ITEMS
1. Reports from Commissioners Regarding Meetings Attended.
Commissioner Quill stated that Steve Howlett did a good job talking about the Fred
Wolff Nature Preserve Master Plan. There was no one there to lead all the people
300
Community Services Commission Minutes June 9, 2008
on a walk so Commissioner Quill and Commissioner Gassman led them on the Fred
Wolff Nature Preserve.
Commissioner Quill stated that the open air cinema with Surf's Up was awesome.
Commissioner Gassman stated she went to the Temecula Excursion and it was
fantastic. Staff does a fabulous job trying to select a variety of experiences.
OPEN DISCUSSION
Vice -Chairperson Leidner asked if the City has any exposure with Commissioners
taking people on the nature walk. Director Hylton stated that it is within our
existing park site and is not a problem.
Chairperson Weber stated that the Coachella Valley Recreation and Park District is
not holding the Kids Summer Camp at the Community Park because they have a
lack of enrollment. Director Hylton stated that the Boys & Girls is ramping up some
of their summer programs.
Chairperson Weber stated that he appreciates serving on the Commission and feels
the Commission has done some great work.
ADJOURNMENT
It was moved by Commissioner Sylk and seconded by Commissioner Brodsky to
adjourn the Community Services Commission meeting at 7:53 p.m. Motion carried
unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on July 14,
2008 commencing at 5:30 p.m. at the La Quinta Study Session Room, 78-495
Calle Tampico, La Quinta, CA 92253.
Submitte by:
*kU
Angela Guereque
Community Services Senior Secretary
301
REPORT INFORMATIONAL ITEM: o9-D
INVESTMENT ADVISORY BOARD
Meeting
June 12, 2008
1 CALL TO ORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 4:30 P.M. by Chairperson Daniel, followed by the Pledge of Allegiance.
PRESENT: Board Members Moulin, Ross, Daniel, Rassi & Park
ABSENT: None
OTHERS PRESENT: John Falconer, Finance Director, Vianka Orrantia, Secretary,
Tom Genovese, City Manager and Kathy Jenson, City
Attorney
If PUBLIC COMMENTS — None.
III CONFIRMATION OF AGENDA — (This is the time set aside for public comment
on any matter not scheduled on the agenda.) None.
Mr. Falconer requested that an amended copy of page 3 of the May 14'h
minutes be added to the agenda to reflect the change of the June meeting date
as requested by Chairperson Denial.
Mr. Falconer advised of a handout submitted by Board Member Moulin and
requested that that this item be added for discussion under the investment
policy.
In addition, Mr. Falconer requested that Business Session - Item B, be moved as
the first item of the agenda for discussion.
IV CONSENT CALENDAR
Approval of Minutes of Meeting on May 14, 2008 for the Investment Advisory
Board.
Board Member Ross advised that page 2, Business Session Item A, first
paragraph, second sentence should be consistent with Mr. Falconer's comments
within the paragraph and the second sentence should read:
Mr. Falconer also advised that the portfolio ,has continued to decline with
the average maturity at 74 days, "..."
MOTION - It was moved by Board Members Moulin/Park to approve the minutes
of May 14, 2008, as amended. Motion carried unanimously. 302
Investment Advisory Board
Minutes
June 12, 2008
(*ITEM "A" OF THE BUSINESS SESSION WAS DISCUSSED AT THIS TIME)
V BUSINESS SESSION
A. Transmittal of Treasury Report for April 2008
Mr. Falconer presented the April 2008 Treasurer's report and advised
that the portfolio was down by approximately $3 million due to the
Avenue 48 construction project payments, with the yield still decreasing
based upon the current economic market. Mr. Falconer also advised that
LAIF had declined below 3%, also due to the economic market with staff
keeping investments short. In addition, Mr. Falconer referred to the
maturities page 7, which also reflects the general market condition.
In response to Board Member Ross, Mr. Falconer advised that the
amortization of premiums and discounts on page 2 are calculated by
historical costs derived from page 7.
In response to Board Member Ross, Mr. Falconer clarified that the
additional equipment purchased listed under bank fees is listed correctly
and the purchase of the additional equipment is deducted from interest
earnings.
MOTION - It was moved by Board Members Rassi/Ross to approve,
receive and file the Treasury Report for April 2008. Motion carried
unanimously.
Board Member Moulin suggested that his handout, handout "B" (ad for
recruitment of board members) be considered as part of the Board's
upcoming work plan. Board Member Moulin advised that there were two
items that needed to be revised; 1) definition of qualification of service
on the Board, that knowledge of securities should be part of the
qualifications and 2) terms of service and their expiration date. Board
Member Moulin stated that the Board's terms should be staggered.
Board Member Moulin advised that his handout does include suggested
language for the Board's consideration.
In response to Board Member Rassi, Board Member Moulin clarified the
ad's request for a background for "accounting for securities."
Board Member Rassi stated that he was in favor of the original ad, which
read background in investment field or related experience.
Mr. Falconer suggested that the Board incorporate Board Member
Moulin's handout as part of the upcoming 2008/09 work plan. Board
2
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Investment Advisory Board
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June 12, 2008
concurred.
B. *Continued Consideration of the Fiscal Year 2008/09 Investment Policy
Chairperson Daniel welcomed the City Manager and City Attorney.
Chairperson Daniel advised that there were significant changes to the
2008/09 investment policy, with some of the changes being; placing
permissible investments within the body of the policy, removing
investments that are permissible by the state but not allowed by the city
into appendices and removing the responsibility of a professional portfolio
management firm from the City Council and placing it with the Finance
Director/Treasurer. Chairperson Deniel further advised that the changes
were agreed upon by the Board with the exception of the section of
"Conflict and Interest."
Board Member Moulin advised that the section the Board could not agree
upon within "Conflict of Interest" was the area of "reporting," and further
advised of the two suggestions for the Board's consideration.
General discussion ensued regarding the section of "Conflict and Interest"
and it was agreed upon by the Board to implement the following
language;
involved in the City's banking and investment process shall
conduct the City's business in an ethical manner and refrain ".....
(Second paragraph)
may conduct personal business with banks, brokers, and other
financial institutions "..."
Board Member Ross suggested that the Executive Summary be linked
somehow to the section of "Conflict of Interest" and suggested the
following to page 2 (Attachment 1 — redlined copy), Executive Summary.
Deletion of the seventh paragraph;
3
304
Investment Advisory Board
Minutes
June 12, 2008
Replacing with second paragraph from page 7, "Conflict of Interest";
Ms. Jenson suggested the following change to section VIII "Ethics and
Conflicts of Interest, first paragraph, second sentence;
The City Manager, Assistant City Managers, City Treasurer and city
employees involved in the City's banking and investment process shall
conduct the City's business in an ethical manner and refrain "..." Any
questionable activit or relationship shall be reported immediately and
GOFAPly with the procedures of Section 1.40 "..." Board
concurred.
Board Member Moulin suggested that on page 35 (Attachment 2 — draft
copy), the source from which Appendix I derived be added to the bottom
of the page. The source should read:
Chapter II. Fund Management
Local Agency Investment Guidelines 2007
Board concurred.
Issued by California Debt and Investment Advisory
Commission
Board Member Moulin advised that he would like to leave the last two
suggested paragraphs from the Local Agency Investment guide within
page 35 (Attachment 2 — draft copy) .
General discussion ensued among the Board as to whether or not the last
two paragraphs from the Local Agency Investment guide would be
included with Appendix I and it was agreed by the Board to just include
the following paragraph;
Ms. Jenson advised that on page 35 (Attachment 2 — draft copy), after
the sixth paragraph, if an article is going to be quoted and the entire
article is not included than there should be an ellipsis (I ... )) added to
identify omitted language.
. 4 305
Investment Advisory Board
Minutes
June 12, 2008
Mr. Falconer advised the Board that all changes and/or deletions will need
to be made by June 131h for distribution and any changes should be
completed by Staff.
In response to Board Member Ross, Chairperson Daniel clarified that
when the policy mentions the liquidity needs of the city and also the
portfolio needs, they are one in the same.
Along with Board Member Ross, Chairperson Daniel suggested the
following changes to eighth paragraph on page 3 (Attachment 1 —
redlined copy), of the Executive Summary;
The City Treasurer maintains a listing of financial institutions which are
approved for investment purposes. All Broker/Dealers and financial
institutions
IM subject to City Council approval. Board and staff concurred.
Board Member Ross suggested that on page 4 (Attachment 1 — redlined
copy) first paragraph, that the Board incorporate within the sentence a
maximum of $8 million.
Chairperson Daniel stated that she was not in agreement of adding a
dollar amount within the "Executive Summary" portion of the policy that
this information can be found within the detail of the policy.
Board Member Ross suggested that on page 8 (Attachment 2 — draft
copy) second paragraph be consistent with the policy. Mr. Falconer
advised that a change would be made to mirror the "Executive Summary"
as follows;
Deletion of the following paragraph:
Replaced with the following paragraph:
The City Treasurer maintains a listing of financial institutions which are
approved for investment purposes. All Broker/Dealers and financial
institutions seleeted by the SeFYiees will
subject to City Council approval
5
306
Investment Advisory Board
Minutes
June 12, 2008
In response to Board Member Ross, Mr. Falconer and Chairperson Deniel
clarified a "call report."
Mr. Falconer requested the Board's consideration, on page 10
(Attachment 2 — draft copy) on eliminating the cap on GSE's.
Chairperson Deniel advised that the objective of the cap is to limit the
amount invested in GSE's.
General discussion ensued among the Board and Staff regarding the
possible elimination of the GSE cap and the following vote was taken by
the Board;
Ayes — Board Member Rassi
Noes — Board Member Moulin, Park, Ross and Daniel
It was the conclusion by the Board to leave the current GSE's cap as is
within policy.
In response to Board Member Moulin, Mr. Falconer clarified for the Board
that the discussion of a change to an ordinance would be discussed at
the July meeting as part of the Board's upcoming work plan.
MOTION - It was moved by Board Members Moulin/Park to approve the
Fiscal Year 2008/09 Investment Policy with the recommended changes
and forward to the City Council. Motion carried unanimously.
VI CORRESPONDENCE AND WRITTEN MATERIAL
A . Month End Cash Report
Noted and Filed
B. Pooled Money Investment Board Report
Mr. Falconer commented that LAIF's 2007 March balance was at $57
billion and the March 2008 at $64 billion, with increase of investments
in LAIF at $6 billion.
Noted and Filed
C. Update on California Municipal Treasurers Association Conference
(CMTA)
Mr. Falconer advised that this item was carried over from the previous
C
307
Investment Advisory Board June 12, 2008
Minutes
month's meeting due to time constraints.
Board Member Park advised that the overall general comments at the
conference were negative in regards to the housing market, credit market
and Wall Street d ue_ to -the- high cost of fuel. Board -Member Park -further
advised that it was the consensus that a turn in the economy was two to
threes years away.
General discussion ensued by the Board in regards to the current
economy and the impact on the Valley's economy and the City's local
housing market.
VII BOARD MEMBER ITEMS — None
VIII Adjournment
MOTION - It was moved by Board Members Moulin/Ross to adjourn the meeting
at 6:25 p.m. Motion carried unanimously.
Suomi
Vianka Orrantia,
Senior Secretary
7
308
Department Report: i — A
ii►a�
ti4 Qum&
FIT -
Ay OF T 9
TO: The Honorable Mayor and Members of the City Council
FROM: Bret M. Plumlee, Assistant City Manager, Management Services�4
DATE: August 5, 2008
SUBJECT: Department Report — Response to Public Comment
The following public comment was made at the July 15, 2008 City Council meeting:
1. Michelle Aleman, 52-685 Avenida Ramirez, event chair for Relay for Life
2008, stated the relay will be held on November 1 and 2 from noon to noon at
La Quinta High School. Ms. Aleman explained the purpose of the event as a
fundraiser for the local chapter of the American Cancer Society which serves
the Coachella Valley. She provided brochures and the website address which
has more information regarding the event.
2. Bob Leidner, 56-498 Palms Drive, newly elected chair for the Community
Services Commissioner. He stated he welcomes input from the City Council,
and thanked the City Council for his appointment to the Commission.
309
Department Report: /, 23
Lam
OF T4�
TO: The Honorable Mayor and Members of the City Council
FROM: Bret M. Plumlee, Assistant City Manager — Management Services/,
DATE: August 5, 2008
SUBJECT: AB 811 (Levine) Contractual Assessments: Energy Efficiency
Improvements
On July 15, 2008, the City Council directed staff to prepare a summary of AB 811
(Levine) Contractual Assessments: Energy Efficiency Improvements, and its
provisions.
On July 21, 2008, this bill was chaptered and because it is deemed an urgency
statute, takes effect immediately, and the impact of this bill is state-wide. The
State Legislature has made findings and declarations concerning the need for
energy efficiency improvements in order to address global climate change, the
deterrent effect of high up -front costs on making those improvements, and the
need to authorize an alternative procedure for authorizing assessments to finance
the cost of energy efficiency improvements.
AB 811, authored by Lloyd Levine, Assembly member, District-40, would authorize
the City of La Quinta (City) to designate areas within which willing property owners
could enter into contractual assessments to finance the installation of distributed
renewable generation, as well as energy efficiency improvements, that are
permanently fixed to the property owner's residential, commercial, industrial, or
other real property. These financing arrangements would allow property owners to
finance renewable generation and energy efficiency improvements through loans
that would be repaid as an item on the property owner's property tax bill. The
contractual assessments could not be used to finance the purchase or installation
of appliances that are not permanently fixed to the real property and the tax
assessment is transferable between property owners.
AB 811 will provide a means to help overcome financial barriers to the installation 310
of energy efficiency and renewable energy improvements to homes and businesses
in California by making it easier for homeowners and businesses to finance these
types of improvements. According to the author, this will "make California the first
state in the nation to help thousands of residents afford solar energy and help
California reach its goal to reduce greenhouse gas emissions by 25% by 2025."
This bill would also help bolster the California Public Utility Commission's goals of
promoting energy efficiency and renewable generation.
This bill would require the City to adopt a resolution indicating its intention to
provide for the installation of energy efficiency and renewable energy
improvements to homes and businesses and the methodology for doing so. The
resolution will indentify the kinds of public works that may be financed; a
description of the boundaries of the area within which contractual assessments
may be entered into; and, a description of the proposed arrangements for financing
the program, site inspections, and how the program will be financed.
The City of Palm Desert seeks to be the first city to fully implement an energy
efficiency loan program. On July 24, 2008, the City of Palm Desert City Council
voted to adopt a resolution of its intention to finance distributed generation
renewable energy sources and energy efficiency improvements through the use of
contractual assessments. Surrounding cities in the Coachella Valley have
expressed a desire to research and implement such a program but all are in the
preliminary stages of doing so.
For an agency to move forward with a program, in general these would be the
following steps:
1. Conduct a survey — A survey could be conducted to determine the types of
energy efficiency improvements residents would be interested in installing in
their homes. Some examples would include solar panels, high efficiency air
conditioners and dual -pane windows. AB 811 is very broad in this area and
allows a city to provide one or more of these aforementioned energy efficiency
improvements in addition to a host of others.
2. Draft an Energy Efficiency Improvement Loan Program Report — The Energy
Efficiency Improvement Loan Program Report (Report) would include a map
showing the boundaries of the territory within each contractual assessments are
proposed to be offered, a draft contract specifying the terms and conditions, a
statement of city policies concerning contractual assessments, a financing plan
for raising the capital amounts required to fund said contractual assessments,
and finally a report on the results of the consultations with the Riverside County
Auditor/Controller's Office concerning any additional fees that may be required
for incorporating the proposed contractual assessments into the assessments of
the general taxes of those real properties.
3. Draft a resolution — This resolution would embody all those components noted
3i1
in the Report and shall state that a public hearing should be held at which
interested persons may object to or inquire about the proposed program or any
of its particulars.
4. Hold the public hearing - As mentioned above.
5. Implement the program - The City could advertise the program via television
commercial spots, newspaper, billboards, radio and City brochures made
available at City service counters.
Staff would need direction from the City Council to proceed further with any
review or potential implementation of AB 811 (Levine) Contractual Assessments:
Energy Efficiency Improvements, and its provisions.
J1�
Department Report: /-C
TO: The Honorable Mayor and Members of the City Council
FROM: Bret M. Plumlee, Assistant City Manager - Management Services
DATE: August 5, 2008
SUBJECT: Department Report - Imperial Irrigation District Energy Consumer's
Advisory Committee Update
On June 2, 2008, the Imperial Irrigation District's (IID's) Energy Consumers
Advisory Committee ("ECAC") revised the IID Energy Action Plan, a 6-point plan
that was initiated to improve intergovernmental communications and strengthen
the strategic planning process in IID's Coachella Valley service area. The City of La
Quinta currently has six residents on the ECAC. The current members of the ECAC
who are La Quinta residents are Frank Blum, Don Delzell, James Hunt, Mack
Carter, John Corella and Polo Doria.
IID's 6-point plan, which was ratified by the IID Board on June 10, 2008 (see
attachment), allows the City of La Quinta to make two nominations to the ECAC.
The new ECAC will allow the cities of Palm Desert and Rancho Mirage to share a
single appointment to the reconstituted ECAC. The cities of Coachella, Indio, and
La Quinta will be able to make two nominations apiece and the three remaining
appointments would be made by Riverside County District 4 Supervisor Roy
Wilson.
The General Manager of IID is planning on scheduling a meeting in the near future
with all of the City Managers whose cities will have representation on the new
ECAC to describe the IID 6-point plan and potential membership of the
reconstituted ECAC.
IID has communicated with City staff that they intend to transition to the new
ECAC by October 1, 2008.
The City Council has several options:
1. Nominate two members to the ECAC from the six La Quinta residents who
are on the current ECAC.
313
2. Advertise for interest in being nominated to the ECAC.
3. Consider appointing two La Quinta residents who are not current members of
the ECAC.
4. Provide staff with other direction.
Since the City of La Quinta will not have another meeting until September 16,
2008, staff is looking for direction from the City Council on how they would like to
move forward with the two nominations the City of La Quinta will be allowed to
make.
Attachment
314
ATTACHMENT 1
MMI I IRRI VION OISIRICI
GENERAL MANAGER'S OFFICE • R O. BOX 937 • IMPERIAL, CA 92251
June 12, 2008
Thomas P. Genovese, City Manager
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92247-1504
Dear Mr. Genovese:
Please find a copy of the revised six -point energy action plan ratified by the IID
Board of Directors on June 10, 2008. You will note that it differs from the original six -
point plan in the number of nominations to the Energy Consumers Advisory
Committee it affords to Palm Desert and Rancho Mirage, each of which will share a
single appointment to the reconstituted ECAC. The cities of Coachella, Indio and La
Quinta, all of which III) serves in their entirety, will be able to make two nominations
apiece to the reconstituted ECAC. The three remaining appointments would be
made by Riverside County District 4 Supervisor Roy Wilson.
Please be assured that the district remains committed to proceeding in the spirit of
inclusiveness and transparency in the Coachella Valley. I will be following up in the
next few days to schedule a meeting with you and the other city managers — as well
as Supervisor Wilson — in our La Quinta facility to discuss the district's upcoming
strategic planning process and next steps in implementing the six -point plan.
Thank you for your consideration of the attached document, and please do not
hesitate to contact me if you should require any additional information.
Sincerely,
Brian J. Brady
General Manager
Eno.
315
TELEPHONE (760) 339.9477 o FAX (760) 339.9392
WEB SITE: www.lid.com
DI
IID Energy Action Plan
April 29, 2008
(as revised by the
Energy Consumers Advisory Committee
June 2, 2008)
In furtherance of its goal to bolster intergovernmental communications and fortify the strategic
planning process in the Coachella Valley portion of its service area, the Imperial Irrigation District will
adopt a six -point energy action plan summarized below:
1. The IID Board of Directors will create a long-term strategic energy planning process that will
begin by July 31, 2008 and will include energy ratepayers from the Coachella Valley service
area cities and the county of Riverside.
2. The Energy Consumers Advisory Committee (ECAC) will be reconstituted to include 10
members from the local entities within the Coachella Valley portion of the IID service area. Six
of these members are to be nominated by the city councils of La Quinta, Indio and Coachella
(two appointments apiece), one is to be jointly nominated by Palm Desert and Rancho Mirage
and three members will be nominated by District 4 Supervisor Roy Wilson.
3. The ECAC will convene more frequently (at least monthly) and be provided relevant and
actionable materials, pursuant to the Ralph M. Brown Act, to allow for proper public notice well
in advance of its meetings. In addition, the agenda and minutes for ECAC meetings will be
posted on the IID Web site for public review.
4. The IID general manager will hold quarterly, senior -level planning sessions with the city
managers of the specified Coachella Valley cities above and the executive officer of the county
of Riverside to ensure coordination among these agencies and the district.
5. The IID general manager will review staffing levels in the Coachella Valley and will adjust
and/or augment those levels if it is determined, after consultation with the IID board, ECAC
and other key stakeholders, that additional resources should be dedicated to that portion of its
service area by June 30, 2008, so that any resulting changes may be reflected in the 2009
(calendar year) budget.
6. IID will be pleased to review and accept any membership it might receive from the Coachella
Valley Association of Governments.
(Ratified by the IID Board of Directors on June 10, 2008 by a 4-1 vote, with Director Hanks dissenting.)
316
Department Report: A
TO: The Honorable Mayor and Members of the City Council
FROM: M. Katherine Jenson, City Attorney and Stan Wolcott
Rutan & Tucker, LLP J
DATE: August 5, 2008
SUBJECT: Department Report Regarding Silicon Valley Taxpayer's Association,
Inc. v. Santa Clara County Open Space Authority
At its meeting, on July 15, 2008, the City Council asked for a summary of the
recent Supreme Court decision in Silicon Valley Taxpayer's Association, Inc. v.
Santa Clara County Open Space Authority ("Silicon Valley"), which is the first
significant California Supreme Court decision to consider the special assessment
methodology contained in Proposition 218 ("Proposition 218;" California
Constitution, Art. XIIID, § 4). It is a major precedent that will have far-reaching
impacts on certain types of assessment districts formed under the Landscaping and
Lighting Act of 1972 (the `72 Act;" Streets & Highways Code § 22500 et seq.).
FACTUALBACKGROUND
In 2001, the Santa Clara County Open Space Authority ("OSA") imposed a
countywide assessment to fund a program to acquire, improve and maintain
unspecified open space lands in Santa Clara County. This maintenance
assessment, together with a substantially similar assessment levied in Fiscal Year
2003-2004, was levied under the authority of the '72 Act. The maintenance
district included approximately 314,000 parcels and over 800 square miles in
which one million persons resided. The OSA Board hired Shilts Consultants, Inc.
("Shilts") to prepare the engineers report for the district. The report identified open
space areas that OSA was considering for potential acquisition and improvement
and outlined general considerations rOSA would use to identify and acquire open
space lands, but it did not identify any particular parcels to be acquired or any
particular areas to be prioritized.
The public hearing and property owner balloting procedures mandated by
Proposition 218 were conducted on November 8, 2001, for the 2001 Maintenance
Assessment. When the ballots had been canvassed and tabulated, the final tally
was 50.9% in favor and 49.1 % opposed. Thereafter, the Silicon Valley Taxpayer's
317
Association, Howard Jarvis Taxpayer's Association and several individual taxpayers
filed a lawsuit seeking to invalidate the 2001 assessment. After the OSA Board
renewed its maintenance assessment for the 2003-2004 fiscal year, these same
plaintiffs filed a second lawsuit challenging that assessment. Both cases were then
consolidated and the Superior Court issued an order granting summary adjudication
in OSA's favor. Based on that order and the previous order in the first lawsuit, the
Court entered judgment in favor of OSA.
In a 2-1 decision, the Court of Appeal affirmed the trial court's judgment. The
majority there held that Proposition 218 had altered the traditional deferential
standard of review by eliminating the presumption that an assessment was valid.
Nevertheless, the majority held that courts should still accord the final legislative
determination substantial deference, as long as the agency had followed
Proposition 218's procedural requirements in levying the challenged assessment,
and as long as substantial evidence in the administrative record supported the
agency's finding that the benefits were special.
II. HOLDINGS IN THE SUPREME COURT'S DECISION
Before the California Supreme Court, the Plaintiffs contended that Proposition 218
governs assessments and that courts should apply an independent standard of
judicial review to determine their validity. They further claimed that the $20.00
flat -rate levy was an invalid assessment because it failed to satisfy several
substantive requirements of Article XIIID, Section 4 and that the levy was in
essence a "special tax." They argued further the because OSA neither sought nor
obtained the mandatory two-thirds voter approval for a special tax as required by
Proposition 13, the assessment violated both Propositions 13 (Art. XIIIA) and 218.
A. Standard of Judicial Review of Special Assessments.
After a general review of the pre -Proposition 218 law regarding special
assessments, the Supreme Court rejected the deferential standard of review that
had previously applied to challenges to assessments. Previously, a plaintiff had
been required to show that the record before the legislative body "clearly" did not
support the underlying determinations of benefit and proportionality. In
abandoning this standard, the Court relied on subdivision (f) of Article XIIID,
Section 4, which provides: "in any legal action contesting the validity of any
assessment, the burden shall be on the agency to demonstrate that the property or
properties in question receive a special benefit over and above the benefits
conferred on the public at large and that the amount of any contested assessment
is proportional to, and no greater than, the benefits conferred on the property or
properties in question." The Court opined that this provision, taken in context with
the ballot materials, was drafted with the specific intent of providing the basis for
requiring the assessing agency to bear the burden of proof. The Court construed
subdivision (f) of Article XIIID, Section 4 liberally in light of the proposition's other
provisions and concluded that courts should exercise their independent judgment in
318
reviewing local agency decisions that have determined whether benefits are special
and whether assessments are proportional to special benefits within the meaning of
Proposition 218.
B. Special Benefits Analysis.
Noting that under Proposition 218 only special benefits are assessable, the levying
agency must separate the general benefits from the special benefits and must
secure other funding for the general benefits. The Court laid to rest any notion that
the pre -Proposition 218 definition of "special benefits" was still viable. The Court
noted that Proposition 218 made several changes to the definition of special
benefits. First, Proposition 218 defined a special benefit as "a particular and
distinct benefit over and above general benefits conferred on real property located
in the District or to the public at large." [Article XIIID, Section 2, subdivision (i).]
The Court also noted that Proposition 218 correspondingly emphasized that the
general enhancement of property value does not constitute a "special benefit."
[ibid.] Since the general enhancement of property value is a general benefit
conferred on real property located in the assessment district, Proposition 218
clearly mandated that a special benefit cannot be synonymous with general
enhancement of property value. Thus, Proposition 218 tightened the definition of
special benefits and broadened the definition of general benefits to include benefits
conferred generally "on real property located in the District." [ibid.] In so ruling,
the Supreme Court clearly rejected the Court of Appeal's finding that there was no
significant difference between the definition of special benefits before and after
Proposition 218.
The Court then undertook a fairly extensive review of the engineer's report by
Shilts and a thorough review of the "special benefits" which the engineer's report
recited. Unfortunately for OSA, that report as much as admitted that all people in
OSA's territory would benefit broadly, generally, and directly from the special
assessments, resulting in all properties receiving a derivative indirect benefit. In
summary, the Supreme Court found that all of the special benefits listed in the
engineer's report were general benefits shared by everyone — all of the million -plus
people — living within the District. Further, the Court observed that the report did
not even attempt to measure the benefits that accrued to particular parcels, the
most egregious failure to comply with the requirements of Proposition 218. The
Court stated: "Although it is reasonable to conclude that the quality -of -life benefits
to people living in, working in, and patronizing businesses in the district will, in
turn, benefit property in the district, such derivative benefits are only 'general
benefits conferred on real property located in the District or to the public at large.'
(Article MILD, Section 2, subdivision (i)). Moreover, to the extent that the value of
property located in a desirable community is enhanced, this is a '[g]eneral
enhancement of property value,' and thus, by definition not a special benefit."
[Pages 26-27 of the opinion.] Conversely, the Supreme Court also found that the
report's description of general benefits failed to comport with Proposition 218 by
ascribing the 10% general benefit to individuals who were not residents,
3 A
employees, customers or property owners in the assessment district. The Court
found that this distinction had no support in Proposition 218.
C. Proportionality of Special Assessment.
The Court next decided whether the assessment levied was proportional to the
special benefits received: "No assessment shall be imposed on any parcel which
exceeds the reasonable cost of the proportional special benefit conferred on that
parcel." [Article XIIID, Section 4, subdivision (a).] That same provision of
Proposition 218 goes on to provide that the proportion of special benefit derived by
each identified parcel must be determined in relationship to the entirety of the
capital costs of the public improvement, the maintenance and operation expenses
of the public improvement, or the cost of property -related service being provided.
Proposition 218 further defined capital cost to be the "the cost of acquisition,
installation, construction, reconstruction, or replacement of a permanent public
improvement by the Agency." [Article XIIID, Section 2, subdivision (c).]
The Court then again reviewed the engineer's report and determined that the Shilts
methodology employing "single family equivalent" units did not pass muster,
because the report contained no detailed analysis of how specific properties,
blocks, school districts, or even cities would benefit from their proximity to open
space. The Court went on to observe that the report's proportionality analysis
failed to satisfy Proposition 218 largely because the special assessments were
justified based on OSA's projected annual budget of $8 million for its open space
program, rather than on a calculation or estimation of the cost of the particular
public improvements to be financed by the assessment. In other words, Shilts
started with the budget of money available and worked backwards, rather than the
special benefits calculation producing the total assessment of $8 million. Although
Shilts' engineer's report generally described a program to acquire various properties
throughout OSA, the report failed to identify with sufficient specificity the
"permanent public improvement" that the assessments would finance, failed to
estimate or calculate the cost of any such improvement, and failed to directly
connect any proportionate costs of and benefits received from the "permanent
public facility" to the specified assessed properties. In conclusion, the Court ruled
that, as with the determination of special benefits, OSA had failed to demonstrate
proportionality of the special assessment. For that reason, the Supreme Court
concluded that the 2001 assessment was invalid for failing to meet the
requirements of Proposition 218.
III. IMPLICATIONS FOR FUTURE ASSESSMENT DISTRICTS
In addition to reviewing the content of the Silicon Valley decision, the Council also
asked us to analyze its implications for the proposed Citywide Park District that is
intended to fund ongoing maintenance of existing parks under the provisions of the
'72 Act. Obviously, given the fact that Silicon Valley also involved the use of a
special assessment under the '72 Act, any proposed use of a '72 Act maintenance
district must thoroughly comply with the holdings in that decision as they relate to
320
the determination of special benefits and the requirement of proportionality. Any
thought that the special assessment can simply be a flat amount applied to each
parcel within the City should be discarded at the outset. Special assessments will
have to be arrived at by a complex analysis of the parcels' proximity and access to
the parks to be maintained. Where the parks are of a "local" nature and not
designed for use by residents in other parts of the City, this analysis should be
fairly easily done and calculated. However, where the parks are of a larger
"regional" nature, the analysis of special benefits will become much more difficult.
In those situations, some component of "general benefit" will inevitably be found
and the funding of this "general benefit" will need to be appropriated from some
other source other than the '72 Act special assessment, such as the City's general
fund.
In general discussions with the City's Assessment Engineer (Chris Fisher of Willdan
Financial), they have already anticipated the challenges presented by this new
decision and are developing an assessment methodology which will comply with it,
as generalized above. While uniform special assessments have the virtue of being
egalitarian as amongst property owners throughout the City, such uniform
assessments are now a thing of the past and a bona fide attempt must be made by
the assessment engineer to vary the special assessments in accordance with the
proportionality requirement of Proposition 218, while excluding any general benefits
attributable to the same park facilities. Such an "individualized" approach will itself
provoke much debate among the citizenry, since the question will inevitably arise
why Citizen "A" was assessed "X" while Citizen "B" a resident of an adjacent area,
was assessed "Y." However, it is this very variation in special assessments which
is required under Proposition 218 and which, if challenged, will be its saving grace
if ever reviewed by the Courts. Accordingly, it is strongly recommended that the
engineer's report be vetted not only by City staff for "realism," but also the City
Attorney to assure that the requirements of Proposition 218, as enunciated in
Silicon Valley, are met.
321
Department Report: 3 - A
/ T
`y OF
TO: The Honorable Mayor and Members of the City Council
FROM: Veronica J. Montecino, CMC, City Clerly�
DATE: August 5, 2008 J�
SUBJECT: Department Report - Meeting Schedule for Joint City
Council/Commission Meetings
The City Council has directed joint meetings with the City Boards,
Commissions and Committees annually. Past practice has been to schedule
the joint sessions on one of the Tuesdays that the Planning Commission
meets. Last year, the meeting was held on October 23, 2007.
Staff recommends beginning the meetings at 5:00 p.m. with the Planning
Commission/Architecture & Landscape Review Committee. The remainder of
the joint meetings could be scheduled in 30-minute increments as follows:
6:30 p.m.
Historic Preservation Commission
7:00 p.m.
Investment Advisory Board
7:30 p.m.
Community Services Commission
The Planning Commission meets on the 14`" and 28" of October, 2008.
Staff will make the meeting arrangements on whichever date the City
Council schedules.
322
COUNCILIRDA MEETING DATE: Auqust 5, 2008
ITEM TITLE: Public Hearing to Consider Adoption of a
Resolution Approving the Placement of Public Nuisance
Abatement Assessments on the 2008/2009 Property
Tax Roll
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
I
Adopt a Resolution of the City Council approving the placement of public nuisance
abatement assessments on the 2008/2009 Property Tax Roll as listed in the
Resolution.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The purpose of this Public Hearing is to provide the City Council the opportunity to
hear and consider all public objections and protests, if any, to the report filed with the
City Council containing a description of each real property parcel cleared or cleaned by
the City of La Quinta.
Notices of tonight's Public Hearing were posted advising of the hearing date. Notice of
Public Hearing also was published in The Desert Sun newspaper on July 21, 2008. No
written communications have been received as of this report's preparation.
323
All of the listed property owners have been notified of the costs associated with the
abatements and have been given more than 30 days in which to reimburse the City.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a resolution of the City Council approving the placement of public
nuisance abatement assessments on the 2008/2009 Property Tax Roll as listed
in the resolution; or
2. Do not adopt a resolution of the City Council approving the placement of public
nuisance abatement assessments on the 2008/2009 Property Tax Roll; or
3. Provide staff with alternative direction.
Respectfully submitted,
Tom Hartung, Building &ASafety Director
Approved for submission by:
Thomas P. Genovese, City Manager
324
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, LA QUINTA ASSESSING LIEN
AND PROVIDING FOR COLLECTION OF TAX ROLLS ON
CERTAIN PROPERTY FOR COSTS OF ABATEMENT OF
PUBLIC NUISANCE
WHEREAS, Chapter 11.72 of the La Quinta Municipal Code provides for the
declaration and determination of certain conditions of property to be a public
nuisance and further provides for the abatement of said nuisance by certain
procedures including abatement by the City and collection of the cost of said
abatement on tax rolls; and
WHEREAS, in accordance with said abatement procedures, the Building and
Safety Director of the City of La Quinta, as agent of the City Manager, has
determined that a public nuisance exists on the following described premises, and
has been given the notice required by law, and the owner thereof has failed to
appeal said determination and has failed to abate said nuisance as required in said
notice; and
WHEREAS, in accordance with said abatement procedure, the Building and
Safety Director has, by contract, provided for the abatement of said public
nuisance on said properties and has filed a report thereon with the City Council and
the City Council has conducted a hearing on said report and the assessment of said
costs against said properties.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
La Quinta, California, as follows:
1. The City Council hereby finds, determines, and declares that the City
has abated a public nuisance on each of the following described premises and has
conducted a hearing on assessment of the costs of said abatement in the time and
manner as required by law and further determines that there were no objections or
protests to assessments of said costs by any interested party.
2. The City Council hereby finds, determines, and orders that the report
of the Building and Safety Director relative to assessment of costs is hereby
approved and the City Council hereby orders that the following costs are hereby
assessed as liens against the following properties and the amount of said
assessment shall be collected at the time and in the manner of ordinary property
taxes.
325
Resolution No. 2008-
Fund Number 88.2378INuisance Abatement
Adopted: August 5, 2008
Page 2
Name
Lacari
Hann
Argent Mortgage
Pollard
Alemany
Escobar
Rossworn
Fergus
Wells Fargo Bank
Gomez
Rossworn
Bridge
Assessor's
Parcel No
604-382-008
604-401-007
604-404-005
643-194-012
773-154-006
773-262-022
773-271-027
774-252-020
777-330-045
773-043-024
773-271-028
774-134-007
Cost of
Abatement
$279.10
$2,486.70
$1,831.73
$2,695.73
$15,644.39
$279.10
$2,000.00
$225.86
$279.10
$400.00
$300.00
$ 300.00
Admin Fee
(25%)
$69.77
$621.68
$457.93
$673.93
$3,911.00
$69.77
$500.00
$56.46
$69.77
$100.00
$75.00
$75.00
Total
$348.87
$ 3,108.37
$2,289.66
$3,369.66
$19,555.48
$348.87
$2,500.00
$282.32
$348.87
$500.00
$375.00
$375.00
3. The City Clerk is hereby directed to transmit a certified copy of the
Resolution to the tax collector of the County of Riverside and said tax collector is
hereby requested to collect the amount of each assessment herein at the time and
in the manner of ordinary property taxes.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 5`h day of August 2008, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
326
Resolution No. 2008-
Fund Number 88.2378INuisance Abatement
Adopted: August 5, 2008
Page 3
VERONICA J. MONTECINO, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
327