Loading...
2008 08 05 RDA64 4 4 adja Redevelopment Agency agendas are available on the City' web page @ www.la-quinta.org REDEVELOPMENT AGENCY AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, AUGUST 5, 2008 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. RA 2008-006 CALL TO ORDER Roll Call: Agency Board Members: Adolph, Henderson, Osborne, Sniff, and Chairman Kirk PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the Redevelopment Agency Board may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTIES IDENTIFIED AS APNs 600-020-038, AND -039. PROPERTY OWNERS/NEGOTIATORS: DESERT CITIES DEVELOPMENT, MICHAEL SHOVLIN; AND VIP MOTORCARS, JERRY JOHNSON. Redevelopment Agency Agenda 1 August 5, 2008 2. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF A PORTION 525± ACRES LOCATED AT THE SOUTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET. PROPERTY OWNER/NEGOTIATOR: LDD SILVERROCK, LLC., THEODORE R. LENNON, JR. 3. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF MILES AVENUE AND WASHINGTON STREET. PROPERTY OWNER/NEGOTIATOR: CP DEVELOPMENT LA QUINTA, LLC, RICHARD OLIPHANT. 4. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTIES IDENTIFIED AS APNs 773-370-028 AND -029 (SILVERHAWK APARTMENTS ON EISENHOWER DRIVE). PROPERTY OWNER/NEGOTIATOR: G COMPANIES, JAMES C. GIANULIAS. 5. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT 51-395 CALLE KALIMA (APN 770-166-019). PROPERTY OWNER NEGOTIATOR: RICARDO AND LEESA MARTINEZ. RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. 4:00 P.M. PUBLIC COMMENT At this time members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Redevelopment Agency Agenda 2 August 5, 2008 CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JULY 15, 2008. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 5, 2008. 2. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE PM10 CONTROL AND TEMPORARY PARKING LOT AT SILVERROCK RESORT, PROJECT NO. 2008-07. 3. APPROVAL OF AN AMENDMENT TO THE EXCLUSIVE NEGOTIATION AGREEMENT (ENA) BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND VIP MOTORCARS, LTD., FOR PROPERTY LOCATED NEAR HIGHWAY 111 AND DUNE PALMS ROAD. 4. APPROVAL OF AN AMENDMENT TO THE EXCLUSIVE NEGOTIATION AGREEMENT (ENA) BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND DESERT CITIES DEVELOPMENT, INC., FOR PROPERTY LOCATED NEAR HIGHWAY 111 AND DUNE PALMS ROAD. BUSINESS SESSION 1. CONSIDERATION OF SILVERROCK RESORT CLUBHOUSE SITE DEVELOPMENT PLANS. A. MINUTE ORDER ACTION STUDY SESSION — NONE CHAIR AND BOARD MEMBERS' ITEMS — NONE Redevelopment Agency Agenda 3 August 5, 2008 PUBLIC HEARINGS — NONE ADJOURNMENT The next regular meeting of the Redevelopment Agency will be held on September 16, 2008, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of August 5, 2008, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on August 1, 2008. i ATED: August 1, 2008 �G2 ERONICA J. TECINO, City Clerk ity of La Qui a, California Public Notice Any writings or documents provided to a majority of the Redevelopment Agency regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calls Tampico, La Quinta, California, 92253, during normal business hours. Redevelopment Agency Agenda 4 August 5, 2008 q UOU:vUIL/RDA MEETING DATE: August 5, 2008 BUSINESS SESSION ITEM TITLE: Demand Register Dated August 5, 2008 RECOMMENDATION: It is recommended the Redevelopment Agency Board: Receive and File the Demand Register Dated August 5, 2008 of which $881,746.81 represents Redevelopment Agency Expenditures CONSENT CALENDAR STUDY SESSION PUBLIC HEARING PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA 005 T4&t 4 CP Qumrcv COUNCIURDA MEETING DATE: August 5, 2008 ITEM TITLE: Approval of Plans, Specifications, and Engineer's Estimate and Authorization to Advertise for Bids the PM10 Control and Temporary Parking Lot at SilverRock Resort, Project No. 2008-07 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: rrz CONSENT CALENDAR: C STUDY SESSION: PUBLIC HEARING: Approve the Plans, Specifications, and Engineer's Estimate (PS&E) and authorize staff to advertise for bids the PM10 Control and Temporary Parking Lot at SilverRock Resort, Project No. 2008-07. FISCAL IMPLICATIONS: The Fiscal Year 2008/2009 Operating Budget (Account No. 405-9001-702.32-15) includes $400,000 for the PM 10 Maintenance at SilverRock Resort. A portion of this budget is used for ongoing PM10 stabilization by Environmental Products & Applications who are responsible for daily water truck operations as well as 6-month chemical stabilization for the hotel pads and perimeter slopes. BACKGROUND AND OVERVIEW: The SilverRock Resort consists of 525 acres. Approximately 290 acres of the property remain undeveloped. From the beginning of construction, PM10 measures have been in place for dust control and Air Quality Management District (AQMD) compliance by the Agency and various contractors working on the project. Since golf course construction was completed in 2005, the Agency has been responsible for overall dust control at SilverRock. On September 6, 2005, City Council approved the SilverRock Resort Soil Stabilization, Project No. 2002-07M to include a combination of vegetative stabilization, water truck service, and chemical stabilization. This option gave the greatest flexibility for future development of SilverRock Resort while providing cost effective dust control to the site. On March 29, 2006, a Notice to Proceed was issued to Precision Landleveling for the planting of vegetative stabilization (barley and Sudan grass). The original contract amount was $185,000. Three Contract Change Order's were approved for additional 006 work including: clearing additional weeds and debris on the property along Jefferson Street (CCO #1), plowing costs and additional Sudan grass seed (CCO #2), and removing the tamarisk trees from around the village lakes and mowing the property along the west side of Jefferson Street (CCO #3). The final revised contract amount with Contract Change Order Nos. 1 through 3 is $225,292. The Agency accepted the completion of Project 202-07M on September 19, 2006. On October 12, 2007, a contract (Project No. 2007-14) was awarded for the vegetative stabilization of approximately 40 acres located at the northwest corner of SilverRock. It was also utilized as a Temporary Parking Lot, as per the June 6, 2007 Amended Use Agreement between Desert Classic Charities, The Bob Hope Chrysler Classic, and the City of La Quinta. The City Council also adopted a Resolution Making Certain Findings Pursuant to Health and Safety Code Section 33445(a) on October 16, 2007. In December 2007, over 130,000 tons of top soil was imported onto the SilverRock property from the Vista Dunes project. The imported material will be needed for the future development of the SilverRock site. The imported soil was stabilized with a six- month chemical stabilization, but the material caused an infestation of tumble weeds. Planting vegetative stabilization provides long-term effectiveness and cost savings over chemical stabilization. Additionally, vegetative stabilization helps reduce the infestation of unwanted weeds such as tumble weeds. Even with vegetative stabilization, chemical stabilization will need to continue for the engineered building pads and perimeter slopes. Project No.2008-07 will remove tumble weeds throughout the property (Attachment 1), replant the Temporary Parking Lot at SilverRock Resort (40 acres of rye grass) for the Bob Hope Chrysler Classic (Attachment 2), and plant barley over the 130,000 tons of imported soil (50 acres) (Attachment 3). Add Alternate Item No. 1 will be considered to plant 73 acres of barley on the property between SilverRock Way and the driving range (Attachment 4). FINDINGS AND ALTERNATIVES: Alternatives available to the Agency include: 1. Approve the Plans, Specifications, and Engineer's Estimate and authorize staff to advertise for bids the PM 10 Control and Temporary Parking Lot at SilverRock Resort, Project No. 2008-07. 2. Do not approve the Plans, Specifications, and Engineer's Estimate and do not authorize staff to advertise for bids the PM10 Control and Temporary Parking Lot at SilverRock Resort, Project No. 2008-07. 007 2 3. Provide Staff with alternative direction Respectfully submitted, iE I Edie Hylton Community Services Director Approved for submission by: 112 Thomas P. Genovese, Executive Director Attachments: 1. Tumbleweed Removal Site Map 2. Rye Stabilization Site Map 3. Barley Stabilization Site Map 4. Add Alternate No. 1 Site Map 008 3 Bid Item # 2 Tumbleweed Removal ATTACHMENT 1 1,, 009 Bid Item # 4 Rye Stabilization ATTACHMENT 2 4v } �� �{}��fiy9ay�♦ R Y✓�� F t. Yam` �jg�'.' � r JE' i 9 • 1 it n 010 Bid Item # 5 Barley Stabilization ATTACHMENT 3 NZ k 1 w a t •yam �', � �a e a w � A � f 4N 54k l'w 3. .•• . Oil 6 Add Alternate # 1 Barley Stabilization ATTACHMENT 4 4F9r �4q £ia • 5iw N iTi m �4. of o . •n. 012 Titf 4 4 a" COUNCIL/RDA MEETING DATE: AUgUst 5, 2008 ITEM TITLE: Approval of Amendment to the Exclusive Negotiation Agreement by and Between the La Quinta Redevelopment Agency and VIP Motorcars, Ltd., for the Property Located Near Hwy. 1 1 1 and Dune Palms Road AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: Z STUDY SESSION: PUBLIC HEARING: Authorize the Executive Director to execute an amendment to the Exclusive Negotiation Agreement between the Agency and VIP Motorcars, Ltd. that extends the Exclusive Negotiation Agreement until May 1, 2009. FISCAL IMPACT: None. BACKGROUND AND OVERVIEW: On December 4, 2007, the Agency entered into an Exclusive Negotiation Agreement ("ENA") with VIP Motorcars, Ltd. regarding the northern 9.0 acres of a 19.97 acre parcel the Agency owns on Highway 111. This property is located immediately west of the Costco Center. VIP Motorcars is proposing to develop two to three auto dealerships on this site. This ENA expires on August 15, 2008. The Agency is preparing a specific plan and environmental impact report for this property. The traffic and hydrology analysis has expanded beyond what was first contemplated. When conducting the initial analysis, the project team identified potential traffic and drainage solutions that involve not only the Agency's property, but also the adjoining Desert Sands Unified School District, Self Storage Facility, Costco and Komar properties. This additional analysis will extend the time period to complete and certify the environmental impact report until April 2009. Staff recommends that the Board extend the Exclusive Negotiation Agreements to May 1, 2009. This extension will afford time to complete and certify the environmental impact report. An environmental impact report is required for project entitlements, and for a disposition and development agreement with VIP Motorcars, Ltd. FINDINGS AND ALTERNATIVES: Alternatives available to the Agency Board include: 1. Authorize the Executive Director to execute an amendment to the Exclusive Negotiation Agreement between the Agency and VIP Motorcars, Ltd. that extends the Exclusive Negotiation Agreement until May 1, 2009; or 2. Do not authorize the Executive Director to execute an amendment to the Exclusive Negotiation Agreement between the Agency and VIP Motorcars, Ltd. that extends the Exclusive Negotiation Agreement until May 1, 2009; or 3. Provide staff with alternative direction. Respectfully submitted, Do las . Evans Assistant City Manager - Development Services Approved for submission by: Thomas P. Genovese, Executive Director 014 COUNCIL/RDA MEETING DATE: August 5, 2008 ITEM TITLE: Approval of an Amendment to the Exclusive Negotiation Agreement by and Between the La Quinta Redevelopment Agency and Desert Cities Development, Inc., for the Property Located Near Hwy. 1 1 1 and Dune Palms Road RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: y STUDY SESSION: TT PUBLIC HEARING: Authorize the Executive Director to execute an amendment to the Exclusive Negotiation Agreement between the Agency and Desert Cities Development, Inc. that extends the Exclusive Negotiation Agreement until May 1, 2009. FISCAL IMPACT: None. BACKGROUND AND OVERVIEW: On March 7, 2007, the Agency entered into an Exclusive Negotiation Agreement ("ENA") with Desert Cities Development, Inc. regarding the southern 10.97 acres of a 19.97 acre parcel the Agency owns on Highway 111. This property is located immediately west of the Costco Center. Desert Cities Development is proposing a 200 unit affordable housing development on this site. This ENA expires on August 15, 2008. The Agency is preparing a specific plan and environmental impact report for this property. The traffic and hydrology analysis has expanded beyond what was first contemplated. When conducting the initial analysis, the project team identified potential traffic and drainage solutions that involve not only the Agency's property, but also the adjoining Desert Sands Unified School District, Self Storage Facility, Costco and Komar properties. This additional analysis will extend the time period to complete and certify the environmental impact report until April 2009. Staff recommends that the Board extend the Exclusive Negotiation Agreements to May 1, 2009. This extension will afford time to complete and certify the environmental 015 impact report. An environmental impact report is required for project entitlements, and for a disposition and development agreement Desert Cities Development. FINDINGS AND ALTERNATIVES: Alternatives available to the Agency Board include: 1. Authorize the Executive Director to execute an amendment to the Exclusive Negotiation Agreement between the Agency and Desert Cities Development, Inc. that extends the Exclusive Negotiation Agreement until May 1, 2009; or 2. Do not authorize the Executive Director to execute an amendment to the Exclusive Negotiation Agreement between the Agency and Desert Cities Development, Inc. that extends the Exclusive Negotiation Agreement until May 1, 2009; or 3. Provide staff with alternative direction. Respectfully submitted, Z� cn�� Douglas R vans Assistant City Manager - Development Services Approved for submission by: X Thomas P. Genovese, Executive Director OA Lam V -� F- L� ` M OFT AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 5, 2008 / BUSINESS SESSION: ITEM TITLE: Consideration of SilverRock Resort Clubhouse Site Design Development Plans CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: RECOMMENDATION: Consider approval of the Permanent Clubhouse Site Design Development Plans and various landscape exhibits; and provide comments and direction in regard to the plans and exhibits. FISCAL IMPLICATIONS: When the Agency Board last reviewed the Permanent Clubhouse Design Development Plans and budget estimate on May 21, 2008, the estimate of project costs including the cost of the building, site improvements, LEED Certification, and soft cost was $30,103,961, plus contingency. The current revised estimate of project costs for the clubhouse site improvements was prepared by HSA Design Group, RBF Consulting, Aquatic Design Group and Golf Dimensions. The clubhouse site budget has remained unchanged from the May 21, 2008 estimate. The quality of the site design, and overall project amenities have been designed to provide a four -star destination resort clubhouse. The Design Development estimate of project cost is based on current industry pricing for materials and labor. These costs do not take into account escalation beyond September 2008, and will require adjustment during the final Construction Document Design phase. There may be potential material cost increases for items such as concrete, asphalt, steel, etc. which may result from market changes. 017 The Agency Board does not need to take action on the budget at this time. Final budget adjustments will be made after the project is ready for construction and a contract proposal is ready for approval. BACKGROUND AND OVERVIEW: The City Council approved the SilverRock Resort Specific Plan on July 8, 2006. The Specific Plan Section 2.4 Master Plan Use identifies Planning Area 1 as Golf Course Open Space, including a clubhouse site allocation of approximately seven acres which has since increased to 10.23 acres in size as a result of the final RDA Board -approved road alignment of SilverRock Way. The site plan has been developed to be centrally located between the Arnold Palmer Classic Course and the proposed Jacbosen/Hardy Golf Design golf course. The site location and building orientation are intended to maximize views of the hillside, and the existing and future Golf Courses. The Clubhouse Schematic Design Plans were presented to the Agency Board on January 15, 2008, and the clubhouse Design Development Plans were presented to the Agency Board on May 21, 2008. At this time, staff is requesting Agency Board comments, additional direction, and approval of the updated site plan and landscape concepts. Clubhouse Design Process The RDA is in the Design Development stages of building and site design, interior programming and budgeting for the Permanent Clubhouse. The RDA's Technical Team, in collaboration with Altevers Associates (the project architect), the RDA's design consultants, and Landmark Golf ("Operator") have conducted a thorough process for evaluating the requirements of the RDA, and have evolved the clubhouse site design to the current level of detail. The landscape architect, HSA Design, has continued to refine the clubhouse site plan based on comments received from the Agency Board to the Conceptual Plans presented on January 15, 2008, and the clubhouse Design Development Plans presented on May 21, 2008. In the future, the Agency Board, will review the final clubhouse construction documents, which include detailed landscape architectural and civil engineering plans and specifications. Once these have been approved, the plans will be publicly bid to general contractors. 018 Clubhouse Site Design Considerations The architectural concept that is to be developed throughout the clubhouse site is a Mexican Hacienda -style featuring a mix of authentic building materials which is intended to be compatible with the future hotel projects. The following design objectives were initially established by the RDA Board for the Clubhouse architects and site features: • Maximize hillside views; Create indoor and outdoor event spaces; • Accommodate 200 people within the building for events; • Provide sufficient parking for golf and event functions; • Create an inviting entry that features convenience for golfers and allows separate access for events; • Facilitate golf cart staging and storage areas with sufficient area to accommodate two shotgun starts; • Orient the building and site improvements to protect the Clubhouse from the No. 1 tee; • Design an outdoor event lawn which creates a unique outdoor activity space with sufficient screening from SilverRock Way; • Secure LEED Certification; • Initiate Water efficient design principals. The site plan has been modified as a result of continued refinement of the project, and Landmark Golf has been consulted regarding the operational and functional characteristics of the proposed Clubhouse site plan. The following modifications to the clubhouse schematic site plan were made subsequent to the RDA meeting on May 21, 2008 based on the comments provided (meeting minutes are included as Attachment 1): • Review life cycle cost of pavers. • Designate a smoking area (per state/local laws) outside, perhaps a "Ramada" area away from building. • Reconsider use of citrus tree planting near building due to maintenance concerns and bees. • Reconsider use of date palms due to maintenance concerns. • Consider a "pull-out' lane near golf cart staging area for golf club drop off. 019 • Incorporate "dramatic" site design features into the landscape. • List key elements that make the site plan "special." Elements that make this site plan special include: 1) Site with mountain views — architecture and site plan maximize views of the mountain, golf, and lake from all interior spaces, and from outdoor activity and event areas such as cart staging, practice green, patios, and event lawn. 2) Multi -function outdoor areas maximize rental for weddings, dinners, receptions, entertainment events, corporate events, and the Hope Classic. 3) Arrival courtyard with multiple drop-off areas and upgraded finish materials, and traditional water fountain. 4) Architecture and site plan complements the impressive site location without trying to compete with the natural beauty of the setting. 5) Hacienda courtyard event lawn with multiple even focal points, reception patio, lake view pre -function area, and grand, residential estate -feel. LEED Considerations Throughout the Design Development phase of work, the Design Team has continued to incorporate additional features and energy efficient systems into the clubhouse plans and specifications, under the direction of Nestor + Gaffney Architects. Design considerations incorporated into the Clubhouse Site Development plans, which are beneficial to the achieving of a higher level of certification, now include: ❑ Increased water efficiency through reduced water consumption, use of native plant materials, and use of non -potable water. ❑ Light pollution reduction within parking lot and landscape areas. ❑ Heat island reduction by reducing asphalt in parking lot and substituting concrete and pavers. ❑ Addition of bike racks for both employees and guests. 11.1 Ot0 ❑ Golf cart parking and multi -use trail designed as a continuation of the City's existing golf cart program. IID Coordination As a result of working with Imperial Irrigation District (IID) on city-wide energy programs, IID has assigned a consultant to work with the RDA on the clubhouse energy system design. IID is assisting in designing the clubhouse site to utilize existing IID rebate programs that are targeted at reducing overall energy consumption. The consultant is working directly with the architect to increase energy efficiency and achieve IID rebates. As of this time, rebate estimates are not available. Paving Materials Considerations The Agency Board has requested the Design Team study various types of paving materials/products for the clubhouse parking lot, as alternatives to using asphalt paving. Both concrete paving and modular concrete pavers were evaluated and compared for their structural integrity, longevity, and environmental advantages over asphalt paving. The draft study has just been completed; staff will provide a verbal update regarding the study at the Agency Board meeting. Clubhouse Design Concepts The following is an outline and brief description of the various Design Development concepts being present for the RDA Board's review and consideration. Clubhouse Entry The intersection of SilverRock Way and the clubhouse main entry is accentuated with concrete pavers to announce the clubhouse entry and to provide connection to the public sidewalk and the multi use trail. This same intersection configuration and paving treatment is also proposed to be installed at the intersection of SilverRock Way and Hotel Drive. The crosswalks are scored, colored concrete, which provide a border for a field of concrete pavers in the center of the intersection. Wayfinding signage and a traffic calming section of roadway is proposed to be incorporated prior to the intersection in either direction to help announce the entry. Low plantings at the clubhouse entry will assure that vehicular line of sight is maintained. Entry Courtyard Low, stone retaining walls, matching those incorporated along the streetscapes throughout the project, flank the entry, and help to screen the parking lot and 0n1 service yard to the east and west. Three flagpoles are triangulated in the raised planter behind the stone wall to the east and a single specimen Palo Verde is planted above the wall on the west. The courtyard is announced by a large traditional Mexican fountain, which dominates the landscape in front of the clubhouse. The concrete pavers carry through the main drive entry and into the entry courtyard. Large pots are placed next to the porte-cochere columns to enhance the hacienda feel. Clubhouse Signage In addition to a common community -wide vehicular and pedestrian signage program, it is envisioned that each individual project component, (i e., clubhouse, hotels, retail) will have its own unique project signage which reflects the character of the overall project. For the clubhouse site, the architect is recommending a single monument sign of similar architectural features as the clubhouse. Materials may include stone or tile facing; stucco with brick caps to match the proposed walls adjacent to the building; and logo/signage of rustic steel. The final sign program will be presented to the Agency Board in conjunction with an overall SilverRock Resort sign program. Cart Staging Area The entire staging area is contained within the extended grounds of the hacienda to create an intimate experience for the golfer. The low perimeter walls and the pilasters are finished with an earth tone, roughened stucco and topped with brick capping to match the architecture. Canopy trees surround the staging area providing shade and scale. The number of date palms has been reduced to address maintenance concerns. Decorative tree grates have been reduced to only two (2) to maximize the usable parking area during tournament events. Citrus trees have been eliminated due to their potential mess and bee attraction. The cart staging area will receive permeable decorative concrete paving similar to the clubhouse entry paving, with designated parking stalls finished with a contrasting paver and color. A four (4) inch curb creates a border and wheel stop around the parking and drive aisles. During tournament events the carts would be lined up in the drive aisles and extend out onto the cart path servicing both golf courses accommodating enough carts to facilitate a "double" shotgun start. 022 The functionality of the cart staging area has been improved by reducing the number of palm trees and tree grates, adding a secondary entry, and refinement of layout. While fully functional for golf cart staging, the design and finish detail would allow this area to be used as an event, reception, or other uses when the golf course is closed. It was determined that a "pull-out" lane near the staging area is not necessary, as there is a 30' driveway adjacent to the staging area, allowing ample room for a car to pull over and drop off golf clubs. Event Lawn This hacienda -style courtyard will provide a highly flexible event and entertainment venue. Its privacy and intimate feel will be accentuated by its spectacular mountain views. The outdoor event area is designed to accommodate a number of different functions and group sizes. It is dominated by a large, 5,000 square foot turf area and surrounded by smaller, hard surface nodes finished in decorative paving. These smaller patio areas provide opportunities for casual seating, food services, entertainment, and presentation setups, with a variety of seasonal exposures. A hardscape patio below the covered outdoor terrace west of the banquet room surrounds a specimen Palo Verde tree in a raised, seat wall planter. Benches along three sides of the patio provide opportunities for informal gathering and more intimate conversation. To the south, the event lawn is connected to the Fire Access Road, which is finished in colored, scored concrete to match the terraces adjacent to the banquet room and outdoor lounge. Service Area Serving as the utility portion of the building, the service area will be screened from both off -site, as well as on -site views. Six foot high perimeter stucco walls, with brick caps matching the architecture, will surround the service area, eliminating views from approaching vehicular and pedestrian traffic. Desert landscape along SllverRock Way will reduce the visual impact of the walls themselves, directing views to the architecture. The arched "windows" proposed along the entry courtyard will be designed at a height that will detfer views to the service area. Likewise, a wrought iron grill will be placed in the "windows," and vines will be allowed to grow on them, as an additional buffering measure. 023 Parking Lot The current parking lot configuration will accommodate a total of 314 stalls, including the required handicap stalls, and stalls dedicated to low emissions vehicles: per the requirements of the LEED Certification Program. Both primary and secondary bus and bag "drop-off' areas have been designed near the cart staging area, in addition to the drop off area provided at the entry courtyard. Golf cart parking for the guest will be located at the south side of the parking lot, where a future "charging station" is being considered as part of the LEED certification program. Enhanced concrete pavers, similar to those proposed at the entry courtyard, will be installed at the secondary entry at the east side of the parking lot. For large events, the parking lot is designed to have multiple valet stations and its parking capacity can be substantially increased while maintaining emergency access and general circulation. Practice Green The practice green has slightly increased in area during the design process, due to the need to accommodate a larger number of users at any given time. Since the driving range is at a remote location, this practice green is envisioned to accommodate both golfers waiting to tee off, as well as visitors who will not venture the long distance to the driving range. The realignment of the practice green location has accommodated a more functional Fire Access Road, golf cart circulation adjacent to the cart staging area, and the transition to the future second golf course. Clubhouse Lake The lake will be functional, and interconnected to the irrigation lake system of the existing golf course. In addition to the aesthetics it will offer the clubhouse site, the lake is designed to utilize canal water, and can be supplied with well water when increased water quality and clarity is desired. The lake will offer protection from the #1 tee boxes located to the south, and a visual focal point when viewed from the clubhouse site. The lake can be viewed from the interior of the clubhouse, and will create dramatic images of the mountains reflecting off its surface. A small pool and waterfall feature acts as the source of the lake water, and will make a spectacular backdrop for weddings and special events. ay Several shoreline treatments are proposed around the lake perimeter, including a direct connection to the banquet terrace, stone retaining walls adjacent to the tee boxes, turf to the water's edge, seating areas, and areas where natural landscape will abut the lake. The lake has been dramatically reduced in size during the design process to scale down water use, and the lake design will include recirculation, aeration, and aquatic systems to achieve a higher water quality and clarity. To allow maximum operational flexibility and to preserve views, it was decided not to propose a free-standing "Ramada." However, there are many locations throughout the site plan that could be used for smoking, including the lake area, event lawn, and numerous areas on the patio. During the May 21, 2008 Agency Board meeting, the Board requested Altevers Associates conduct a solar study of the patio area. Altevers Associates has completed the study, analyzing various sun angles at different times of the day in the months of June, September, and December (exhibits are attached for Agency Board review). Because of the southern exposure, there will be times when the area will be sunny. Altevers Associates is planning to install roll -down shades at the grille terrace by the arched stone openings. These would be in a recessed pocket so they would not be visible unless lowered. The above -mentioned clubhouse site components are depicted in Attachments 2- 12. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve the SilverRock Resort Clubhouse Site Plan; or 2. Provide staff with direction regarding the Clubhouse Site Plan; or 3. Provide staff with alternative direction. Respectfully submitted, A66�_;_ -.0 Douglas . Evans Assistant City Manager -Development Services 029 Attachments: Approved for submission by: Thomas P. Genovese, Executive Director 1. RDA Board Meeting Minutes of May 21, 2008 2. Clubhouse Illustrative Landscape Plan 3. Clubhouse Site Plan 4. Clubhouse Entry Courtyard Enlargement 5. Clubhouse Courtyard Imagery 6. Cart Staging Plan Enlargement 7. Cart Staging Area Imagery 8. Event Lawn Enlargement 9. Event Lawn Imagery 10. Solar Study, June 11. Solar Study, September 12. Solar Study, December 026 ATTACHMENT LA QUINTA REDEVELOPMENT AGENCY ADJOURNED MEETING MINUTES MAY 21, 2008 An adjourned meeting of the La Quinta Redevelopment Agency was called to order by Chairman Kirk at 5:30 p.m. PRESENT: Agency Members Adolph, Henderson, Osborne, Sniff, Chairman Kirk ABSENT: None PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed CONSENT CALENDAR - None 1. CONSIDERATION OF SILVERROCK RESORT CLUBHOUSE DESIGN DEVELOPMENT PLANS, SITE PLAN, INTERIOR DESIGN PROGRAM, LEED CERTIFICATION UPDATE, AND BUDGET UPDATE. Assistant City Manager -Development Services Evans presented the staff report. Bob Altevers, of Altevers Associates, reviewed the Clubhouse Arrival Perspective with modifications based on comments from the Agency at a previous meeting relating to the tower dome; and reviewed materials for the exterior, location of fountains, and clubhouse floor plan. Agency Member Osborne inquired about an outside smoking area, and why the golf entry area is accessed through the seating area. Mr. Altevers explained there is more room in the seating area than what is depicted in the renderings, and stated a smoking area will be provided off of the locker room area. He added a ramada can also be provided away from the building for smoking. Redevelopment Agency 2 May 21, 2008 Adjourned Meeting Minutes Assistant City Manager -Development Services Evans provided an update on legislation regarding indoor/outdoor smoking, and stated there are many lawn areas that will accommodate smoking. Agency Member Osborne stated it would be nice to have a place for smokers and not offend others. Agency Member Sniff stated he likes the dome, and asked how it would be illuminated. He also asked about the bands of color on the exterior and the interior beams to be used. Mr. Altevers stated there will be up -lighting from the landscaping on the outside, and the inside will be illuminated by a chandelier and cove lighting. The color bands will be approximately six inches wide; and the solid timber beams will vary in size from 6" X 8" to 12" X 14". Agency Member Sniff asked about the height of the ceilings, and how many people the building would accommodate. Mr. Altevers stated the heights range from 10' to 15"6", and the building will accommodate up to 400 people. He also confirmed the clubhouse design is approximately 1,000 square feet larger than previously proposed, and that ceiling fans can be used to circulate air in the high ceilings. Agency Member Adolph asked about the possibility of using the long hallway for lockers instead of being wasted space. Mr. Altevers stated they anticipate the hallway being used as a bag drop area. Agency Member Adolph noted the interior elevations don't show the fireplace at the entrance, and Ms. Amy Altevers, of Altevers Associates, stated it will be similar to the outside design. Agency Member Adolph stated he supports the changes made to the cart barn area. Agency Member Henderson stated she is very impressed with the dome, especially since it has been opened up. Chairman Kirk expressed appreciation for the presentation and photo simulation. He feels the cart barn design is much better, and asked if staff is happy with it. Randy Duncan, representing Landmark Golf, responded, "Yes." Chairman Kirk inquired about the colors used for the dome and the design of the top element. Mr. Altevers stated the patterns and colors still need to be designed, but assured him they will not be washed-out colors. He stated the top element of the dome is a stone copula to decorate the dome. Chairman Kirk asked if any door surrounds would be used on the outside where they are not being used on the inside of an opening. Mr. Altevers stated there would be some at the board room, conference room, and golf shop, but they 027 Redevelopment Agency 3 May 21, 2008 Adjourned Meeting Minutes didn't feel it was needed on the inside. Chairman Kirk stated the use of palm trees has significantly mitigated his concerns about the horizontal plane of the roof. He asked if the perspective was done before completing a study of the dome, to which Mr. Altevers responded that it was not. Agency Member Sniff stated he would like to see some banding differentiation on the exterior of the tower leading to the dome to provide a better sense of design. Chairman Kirk stated he would like to see more detail on the tower in the final design. Ms. Altevers then reviewed the interior design, including materials to be utilized for paving inside and outside of the building, wall finishes, upholstery, lighting, dining areas, bar area, banquet seating area, board room, restrooms, and locker rooms. Agency Member Henderson asked about the size of the chandelier in the entrance. Ms. Altevers stated it has not yet been determined, but will be scaled to the area. Agency Member Henderson commented on the light color of the carpet, the gothic look of the chandeliers in the dining room, and asked if red chairs are proposed in the interior. Ms. Altevers stated they are still working on carpet colors; as for the chandeliers, the chain will be different and shades will be added. She confirmed no red chairs are proposed. In response to Agency Member Adolph, Ms. Altevers confirmed area rugs will be fastened down in areas where tripping is a concern. She also addressed his concern about the difficulty of moving stacking chairs on the carpet, stating carpet glides will be used on the dining and banquet chairs and casters on the bar chairs. Agency Member Sniff asked about any plans for water features or inset lighting along the walls, and if the carpeting would be fire resistant. Ms. Altevers stated no water features or inset lighting are proposed, and confirmed the carpeting and fabrics will be fire resistant. Agency Member Sniff also asked about the height and adjustability of the light fixtures, and the possibility of using partition walls for added privacy in any of the rooms. Ms. Altevers stated the chandeliers will be 8 to 9 feet high, and have dimmer controls. She further stated the ballroom will have two walls, and the board room could be used as a private dining area. Agency Member Osborne suggested the possibility of using teak wood instead of wrought aluminum for patio seating because of heat from - U28 Redevelopment Agency 4 May 21, 2008 Adjourned Meeting Minutes the sun. Ms. Altevers stated the wrought aluminum will get warm, but not hot, and the teak wood would be heavier and more expensive. Agency Member Osborne voiced concern about the size of the board room. Ms. Altevers stated the table seating can be increased to accommodate 14 chairs, and a few chairs can be added along the side wall. Agency Member Sniff stated he believes there will be a demand for private areas. Chairman Kirk inquired as to how a group of 20 to 30 people could be accommodated. Ms. Altevers referenced the possibility of outdoor seating, or having partition walls available. In response to Agency Member Sniff, Mr. Altevers stated the glass will be a light solar bronze tone, and a skylight will be utilized in the hallway going into the golf shop. Agency Member Adolph asked about the availability of umbrellas on patio areas to deflect the sunlight. Mr. Altevers stated the plans call for umbrellas near the trellis area. In response to Agency Member Osborne, Mr. Altevers stated heaters will be available, and misters for cooling can be added along the back wall in the patio area. Chairman Kirk suggested a solar study of the patio areas would be beneficial, and inquired about a theme for the artwork. Ms. Altevers stated the artwork theme, which they do not have at this time, will tie in to the hacienda atmosphere. Yul Roe, of HAS Landscape Architects, reviewed various aspects of the site plan including a reduction in the lake size, arrival and cart staging areas, and parking. Agency Member Osborne inquired about the surface proposed for the staging area, and about any plans for an outside grill. Mr. Roe stated pavers will be used with tree grates around the date palms. As for plans for an outside grill, he stated there will be a snack bar. Agency Member Sniff questioned Medjool Date Palms being the most appropriate type of date tree to use. In response to an inquiry by Chairman Kirk, he stated date trees about 15 feet high that have not been moved multiple times should be fine to use. 030 Redevelopment Agency 5 May 21, 2008 Adjourned Meeting Minutes In response to Chairman Kirk, Mr. Roe confirmed the tree grates will be of sufficient size to accommodate the ball of the trees if any have to be removed. Agency Member Adolph commented on the importance of harvesting the date trees to avoid having dates fall to the ground. He also suggested not using an abundant number of citrus trees because they attract bees. Agency Member Henderson commented on the importance of having shade in the staging area and adequate space for the trees to grow. Mr. Roe stated the tree fronds will overlap as they mature, and they anticipate the trees growing to approximately 18 feet high. Chairman Kirk stated he feels a more obvious drop-off area is needed for self -parking. Mr. Roe confirmed the area can be widened, and Assistant City Manager -Development Services Evans noted there is enough space to include a pull-out lane. Chairman Kirk asked what will make this clubhouse special from other clubhouses. Mr. Roe stated he feels the introduction of date palms in the entry will have a dramatic effect. Chairman Kirk stated he would like to see something special or unique incorporated. Mr. Roe explained they have not gone to that level of detail yet. Chairman Kirk requested they come back with something dramatic to review. Ron Nester, of Nestor+Gaffney Architects, reviewed the qualifications the project meets for LEED certification. He stated additional LEED points are possible through reduction of mercury in lighting fixtures, exemplary landscape irrigation, green cleaning methods, and golf cart trails. In response to Agency Member Osborne, Mr. Nester stated about 12'/s % of the electricity generated for the clubhouse will be from solar panels. Assistant City Manager -Development Services Evans noted solar panels will be a large percentage of the total amenity package cost for LEED certification. He noted LEED only allows credits for up to 12'%% of the building. Agency Member Osborne stated he is more concerned about energy and water efficiency than he is about LEED points. He questioned the cost effectiveness of spending $500,000 to generate 12% of the facility's energy. Assistant City Manager -Development Services Evans 030 Redevelopment Agency 6 May 21, 2008 Adjourned Meeting Minutes stated LEED certification will allow the City to get a rebate of approximately $100,000 from Imperial Irrigation District. He stated the intent is to maximize energy efficiency and reduce long-term operation costs instead of just generating LEED points. He stated a suggestion has been made to consider firms that provide the upfront capital and install solar panels in order to receive a tax credit; the City would pay for the energy and get a reduced energy price for that percentage of the power. He stated staff is looking at different ways to finance the cost, but do not wish to delay the project. Chairman Kirk stated he believes the Agency is in agreement that energy efficiency is more important than LEED certification. Agency Member Sniff suggested one way to make the project special would be to enhance the entry ways with water features that include lighting and color. He feels the sign design could be of significant value, and suggested using pavers instead of just asphalt. Agency Member Adolph suggested installing Inste-Hot for water heating as a water conservation measure. Mr. Nester stated they will consider it in the design. Agency Member Henderson commented on the importance of being leaders in energy efficiency, and the expense of the LEED brand. She noted solar energy will not be less expensive until municipalities step forward and showcase it by using it in their buildings. Regarding the idea of coming back with something dramatic, she suggested using the logo or a monument to provide a dramatic accent at the clubhouse. She also referenced the possibility of using Art in Public Places funds. Chairman Kirk noted the capital cost of being energy efficient may not be as sensitive an issue as ongoing operation and maintenance costs. Assistant City Manager -Development Services Evans stated if the industry comes up with a more cost-effective solar panel, there may be additional opportunities in the future to construct carports near the canal and use solar panels. He also commented on the cost increases related to LEED certification, and requested direction from the Agency as to whether or not staff should pursue LEED certification. He noted LEED certification would make the SilverRock clubhouse unique because no other public clubhouses in the State have it. Agency Member Adolph questioned the concern, noting the project is already close to meeting the LEED Silver designation. Agency Member 0 3 A- Redevelopment Agency 7 May 21, 2008 Adjourned Meeting Minutes Osborne pointed out the LEED certificate alone will cost $30,000. Chairman Kirk noted the City's marketing budget for next year is $500,000, and he feels having the first public clubhouse with LEED certification will provide far more than $30,000 in marketing value. Agency Member Henderson noted the additional time component for LEED certification is also an issue. Assistant City Manager - Development Services Evans confirmed there are a number of elements where the LEED budget influences production of the project, including hard costs of the software, soft costs of the consultant time, and tracking everything on the job site. However, the hard and soft costs are already included in the projected cost of the project. Agency Member Sniff suggested skipping LEED certification and just building an energy efficient building. Agency Member Henderson noted skipping that would not change the timeframe at this point. Mr. Altevers stated the cost of LEED certification for the clubhouse at this time is approximately $1.1 million, including approximately $895,000 in additional costs to the contractor. In response to Chairman Kirk, he confirmed the $895,000 cost will be there regardless if the same level of efficiency is desired. Agency Member Henderson stated she will support going for LEED certification because of its advantages for marketing. She feels, however, it's important to get some expertise in the future to keep from having to go down the LEED pathway. Agency Member Osborne stated he doesn't feel $200,000 is worth the certificate. Agency Member Sniff agreed. Chairman Kirk stated he supports continuing with the LEED certification. Chairman Kirk recessed the Agency meeting at 7:42 p.m. and reconvened it at 7:54 p.m. Assistant City Manager -Development Services Evans presented a brief review of amenities that have increased costs beyond the budgeted amount. He stated that with the LEED program, the building cost is approximately $30.1 million plus contingencies. 03.3 Redevelopment Agency 8 May 21, 2008 Adjourned Meeting Minutes Agency Member Sniff asked how the project will be financed. Assistant City Manager -Development Services Evans stated staff anticipates the City being able to build the clubhouse with existing Redevelopment Agency funds and future revenues without having to sell additional bonds. Finance Director Falconer stated the clubhouse will be fully funded by next fiscal year, adding that approximately $10 million is generated each year of excess tax increment money in Project Area 1. He referenced the possibility of needing a brief two-year loan from the General Fund to make up the difference between the $30.1 million cost and the $25 million on hand. The second golf course is budgeted for $19 million in Fiscal Year 2009/2010, but construction is anticipated to take about 1'/2 years, and depending on the construction schedule, another short-term loan from the General Fund could be needed to complete the project. Assistant City Manager -Development Services Evans stated the second golf course will probably not happen in the timeframe budgeted because of market conditions. He stated at the next meeting staff will be coming back with the operational budget for the clubhouse, and presenting some contract amendments for design services. After that, staff will be able to come back with an outline of the budget. Agency Member Sniff stated he would feel more comfortable if the Agency had a relative certainty of when the hotels would be built. Assistant City Manager -Development Services Evans stated although the market is difficult at this time, Lowe Destination Development still has their equity firms in place and anticipates submitting for plan check in July 2008. He confirmed Lowe is not yet fully funded for construction. In response to Agency Member Adolph, Assistant City Manager - Development Services Evans stated staff anticipates being able to do the clubhouse without another bond, but will take an additional look at it to bring it back with the operational budget. Agency Member Henderson inquired about a statement in the staff report regarding the potential use of the clubhouse as an alternative emergency operations center. Assistant City Manager -Development Services Evans explained the clubhouse could be used as a field command center, but the generator would not be sufficient to handle a full emergency operations center. 039 Redevelopment Agency 9 May 21, 2008 Adjourned Meeting Minutes In response to Agency Member Osborne, Ms. Altevers confirmed they are comfortable that $2 million is a sufficient amount for the interior improvements, and added the amount includes some room for inflation. Mr. Altevers also confirmed the overall budget amount of $30.1 million is consistent with other clubhouses they have designed. Chairman Kirk asked for confirmation that the amount of the interior budget will be sufficient to achieve a high quality interior, to which Ms. Altevers responded, "Yes." Agency Member Adolph asked if the acoustic material will be sufficient to absorb noise. Mr. Altevers stated the space decking will have acoustical material on top, plus carpeting and furniture. Agency Member Adolph pointed out the renderings presented do not accurately depict how the building will look when it is first constructed because it will take years for the landscaping to mature. He commented on the need for consistency, referencing prior concerns from Agency members about using too much water on the project, and the fact that an earlier suggestion was made today about adding more water features. In response to Agency Member Henderson, Ms. Altevers confirmed the octagon rug at the entrance is inset in the stone. Agency Member Henderson suggested they consider the possibility of wanting to move the rug out sometime in'the future. She also referenced the need for enough electrical outlets, including floor receptacles. Agency Member Sniff stated he would like to have the budget discussion at the next meeting before making a final decision. Agency Member Osborne expressed appreciation for an outstanding job by the design team, and stated he likes the idea of putting something for SilverRock in the front. In response to Chairman Kirk, Assistant City Manager -Development Services Evans confirmed staff is looking for approval of the design at this time. Chairman Kirk reviewed the Agency recommendations for design considerations including adopting a special feature, a smoking area, bands around the tower, and pavers. He added the Agency would also like the design team to look at lifecycle costs and come back with U3f Redevelopment Agency 10 May 21, 2008 Adjourned Meeting Minutes a financial plan. Assistant City Manager -Development Services Evans stated staff can come back with the financial plan at the next meeting, but it may take a little longer to obtain all the details for lifecycle costs. MOTION — It was moved by Agency Members Osborne/Sniff to tentatively approve the design package as presented with information coming back on lifecycle costs and a financial plan. Agency Member Henderson voiced concern about delaying the project, and questioned staff being able to present anything new in the budget that hasn't already been discussed. Chairman Kirk noted the motion gives authority to expend funds per the design details presented. Due to the market changes from two years ago, he stated he would like to know how it relates to hotel development, the second golf course, and cash flow. In response to Agency Member Henderson, Assistant City Manager - Development Services Evans confirmed it is staff's understanding that the motion allows them to move forward with complete engineering and design. Motion carried unanimously. STUDY SESSION — None CHAIR AND AGENCY MEMBERS' ITEMS — None PUBLIC HEARINGS — None ADJOURNMENT There being no further business, it was moved by Agency Members Sniff/Osborne to adjourn. Motion carried unanimously. Respect fly submitted, c VERONICA J. NTECINO, Secretary City of La Quinta, California • U3� i � h � 'r M\ � \All y\} _ .411.�� \ �) F �r 4 { YS 1 5i» +& «� 2 / A Rt'w liI . Y- r- V94 y!i Ili nf'i d' a�9�....I-....� r=„ �, i�. h�i,.i.��/�y�,; �.. _ _� 1��' jr A 'N I � ' ti +11. 1 y � \ �. �-.4= I ru � 1,, wa 17 Q i p� 9 m Y ' 3 4 a 5 3 e S U U U U V U V\ 5 e III i v S m ) ) XI I qliMi 2W} [ ! 046 `1 — o 'Yl g U V � z a 3 i5 g e In U U 4 "s _ m, V U I m a,,