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2008 08 05 RDA MinutesLA QUINTA REDEVELOPMENT AGENCY MINUTES AUGUST 5, 2008 A regular meeting of the La Quinta Redevelopment Agency was called to order by Chairman Kirk. PRESENT: Agency Members Adolph, Henderson, Osborne, Sniff, Chairman Kirk ABSENT: None PUBLIC COMMENT -None CLOSED SESSION Agency Member Osborne did not participate in Item No. 2 due to a potential conflict of interest as LDD's affiliated entity is a client of his firm. 1. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real properties identified as APNs 600-020-038, and -039. Property Owners/ Negotiators: Desert Cities Development, Michael Shovlin; and VIP Motorcars, Jerry Johnson. 2. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of a portion of 525 t acres located at the southwest corner of Avenue 52 and Jefferson Street. Property Owner/Negotiator: LDD SilverRock, LLC., Theodore R. Lennon, Jr. 3. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real property located the southeast corner of Miles Avenue and Washington Street. Property Owner/Negotiator: CP Development La Quinta, LLC, Richard Oliphant. Redevelopment Agency Minutes 2 August 5, 2008 4. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real properties identified as APNs 773-370-028 and -029 (Silverhawk Apartments on Eisenhower Drive). Property Owner/Negotiator: G Companies, James C. Gianulias. 5. Conference with Agency's real property negotiator, Douglas R. Evans, pursuant to Government Code Section 54956.8 concerning potential terms and conditions of acquisition and/or disposition of real property located at 51-395 Calle Kalima (APN 770-166-019). Property Owner/Negotiator: Ricardo and Leesa Martinez. The Redevelopment Agency recessed to Closed Session to and until the hour of 4:00 p.m. 4:00 P.M. The Redevelopment Agency meeting was reconvened with no decisions being made in Closed Session which require reporting pursuant to Government Code Section 54957.1 (Brown Act). Agency Counsel Jenson announced participate in Closed Session Item No. his firm. Agency Member Osborne did not 2 as the affiliated entity is a client of PUBLIC COMMENT -None CONFIRMATION OF AGENDA -Confirmed APPROVAL OF MINUTES MOTION - It was moved by Agency Members Sniff/Osborne to approve the Redevelopment Agency Minutes of July 15, 2008, as submitted. Motion carried unanimously. Redevelopment Agency Minutes 3 August 5, 2008 CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 5, 2008. 2. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&EI, AND AUTHORIZATION TO ADVERTISE FOR BID THE PM10 CONTROL AND TEMPORARY PARKING LOT AT SILVERROCK RESORT, PROJECT NO. 2008-07. 3. APPROVAL OF AN AMENDMENT TO THE EXCLUSIVE NEGOTIATION AGREEMENT (ENA) BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND VIP MOTORCARS, LTD., FOR PROPERTY LOCATED NEAR HIGHWAY 111 AND DUNE PALMS ROAD. 4. APPROVAL OF AN AMENDMENT TO THE EXCLUSIVE NEGOTIATION AGREEMENT (ENA) BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND DESERT CITIES DEVELOPMENT, INC., FOR PROPERTY LOCATED NEAR HIGHWAY 111 AND DUNE PALMS ROAD. MOTION - It was moved by Agency Members Sniff/Adolph to approve the Consent Calendar as recommended. Motion carried unanimously. BUSINESS SESSION 1. CONSIDERATION OF SILVERROCK RESORT CLUBHOUSE SITE DEVELOPMENT PLANS. Assistant City Manager-Development Services Evans presented the staff report. Chuck Shepardson, representing HAS Design Group, reviewed revisions to the site plan regarding landscaping, traffic areas, entryJarrivals, cart staging area, and the event lawn. In response to Agency Member Henderson, Mr. Shepardson confirmed water use for the entire site has been calculated, and it came in under the new calculations from the Coachella Valley Water District (CVWDI. Chairman Kirk referenced previous concerns raised about a target golf- like experience on the second course, which he expects would mean Redevelopment Agency Minutes 4 August 5, 2008 more water use, and asked if that had been included with the water calculations. Mr. Shepardson stated an increased amount of turf has been included through negotiations with CVWD, as well as added acreage for retention and increased observation areas for the tournament. In response to Agency Member Adolph, Mr. Shepardson confirmed that includes the lake in front of the clubhouse. Agency Member Henderson asked if the specially-cast silver rock blend design stonework that was discussed in the beginning, still being considered on the columns and around the clubhouse. Public Works Director Jonasson confirmed the veneer on the entry walls is tied to the comfort stations, and will compliment the pavers. Agency Member Osborne asked about the grade difference between the clubhouse and parking lot and the use of non-potable water. Mr. Shepardson there is a two-foot differential between the clubhouse and secondary entry, and confirmed non-potable water will be used for irrigation into the lake. Assistant City Manager-Development Services Evans explained the intent is to use canal water year-round, but well water can be supplemented to provide better water quality for special events. Agency Member Osborne asked about the use of cactus at the golf course, and the signage logo at the clubhouse. Mr. Shepardson stated cactus, if used at all, would only be in remote areas away from play. He stated the signage logo will be separate and mounted to a silver steel sign, matching the current logo. In response to Agency Member Osborne, Assistant City Manager- Development Services Evans stated staff is working with Altevers on the sunlight angles. He stated they recommend not blocking it with structure, but rather have aroll-down shade in a recessed coffer. He explained the shades could help reduce sunlight exposure in the interior of the building, especially on the east or west sides of the building in the morning and late afternoon. In response to Agency Member Sniff, Mr. Shepardson stated the sidewalks will be colored concrete with a brushed or acid wash finish. He confirmed the building designs are solely developed for the architectural style provided by Altevers. Redevelopment Agency Minutes 5 August 5, 2008 Agency Member Sniff voiced concern about reducing the number of date palms. He suggested planting a total of 24 in groups of three in the parking lot, as opposed to clustering the trees, which inhibits growth of the leaves. In regard to architecture, he stated he likes the arch effect better than a straight line, and suggested removing the trellis above the gate. He inquired about the irrigation, noting some items require more water than others. Mr. Shepardson stated different size emitters will be used to accommodate the various types of plant material. Agency Member Sniff suggested using succulent cactus, such as Night Blooming Cereus, in various outlying areas of the site. In regard to varying levels of ground area, he asked how puddling of water would be handled. Mr. Shepardson stated the grades will be slightly sloped with any runoff directed to the golf course or the lake. Agency Member Adolph noted date palms are messy, and will have to be maintained to avoid having fruit on the ground. He voiced concern about the costs to build this according to the site plan, and stated he would not be supportive of going beyond the budgeted amount. Agency Member Sniff stated the date palms should be planted in areas that are easily serviced. In regard to costs, he voiced concern about there being any significant changes to the design, and noted there may be a different Council after the election. He questioned the need for urgency to move forward when there is some uncertainty regarding the size and design of the hotel, as well as when it will be built. In response to Chairman Kirk, Assistant City Manager-Development Services Evans stated staff anticipates coming back in two or three months with a fiscal evaluation of the clubhouse operational costs. The Agency will then look at the construction market and overall tourism market, and make a determination before the end of the year whether or not to build the project this year or in the future. Agency Member Henderson inquired about the number of seats in the rendering of the event lawn. Assistant City Manager-Development Services Evans stated the event tent is designed to accommodate 200 for dinner. Agency Member Henderson suggested using the silver SR logo wherever a decorative insert exists in the center of the rustic gates, and arching the trellis for the bougainvillea above the gate to lessen the ranch look. She further suggested harvesting the dates from the date palms to sell in the gift shop. Redevelopment Agency Minutes 6 August 5, 2008 Chairman Kirk asked if the traffic calming device on the main road would be elevated or decorative. Public Works Director Jonasson stated that has not yet been designed, but the intent is to have something that will get the drivers' attention. Chairman Kirk stated he would not mind seeing elevated calming devices. He also inquired about the use of pavers, to which Assistant City Manager- Development Services Evans responded that they have been brought out into the street, but are the same amount as before. Chairman Kirk asked if artificial turf had been considered in areas not utilized for active or passive use. Mr. Shepardson stated around the staging area would probably be the only application. Chairman Kirk asked for a consensus regarding the number of date palms to be used. Agency Member Henderson stated she is not set on any particular number of date palms. Agency Member Osborne pointed out they do not provide much shade. Chairman Kirk stated he agrees with adding a few more date palms, but wished to see them planted in areas that are easily maintained. He suggested using a limited amount of cactus, and using trellises where some radius is needed. MOTION - It was moved by Agency Members Osborne/Adolph to approve the SilverRock Resort Clubhouse Site Plan as submitted with the direction provided by the Agency Board. Motion carried unanimously. STUDY SESSION -None CHAIR AND AGENCY MEMBERS' ITEMS -None PUBLIC HEARINGS -None Redevelopment Agency Minutes 7 August 5, 2008 ADJOURNMENT There being no further business, it was moved by Agency Members Henderson/Osborne to adjourn. Motion carried unanimously. Respec Ily ~2i~ VERONICAz City of La L ~/IONTECINO, Secretary inta, California