The URL can be used to link to this page

2008 10 13 CSC4 „�auuitw c F'y OF COMMUNITY SERVICES COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico La Quinta, CA 92253 Regular Meeting MONDAY, October 13, 2008 - 5:30 P.M. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call PUBLIC COMMENT At this time, members of the public may address the Commission on any matter not listed on the agenda. Please complete a Request to Speak form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS - NONE APPROVAL OF MINUTES 1. September 8, 2008 Minutes 2. October 4, 2008 Minutes CONSENT CALENDAR - NONE NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. BUSINESS SESSION — 1 . Consideration of Revisions to the Park Naming Policy 2. Consideration of Alternative Fireworks Event 3. Consideration of a Commissioner to Attend the CPRS Conference in Santa Clara, California from March 3 to 6, 2009 STUDY SESSION - 1 . Joint Meeting Discussion Items Community Services Commission Agenda 1 October 13, 2008 DEPARTMENT REPORTS 1. Monthly Department Report for August 2008 2. Monthly Department Report for September 2008 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended 2. Calendar of Monthly Events PUBLIC HEARING - NONE ADJOURNMENT A Regular meeting of the Community Services Commission will be held on October 13, 2008, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78- 495 Calle Tampico, La Quinta, CA 92253. PUBLIC NOTICES The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Services Department at 777-7156, twenty-four (24) hours in advance of the meeting and accommodations will be made. Any writings or documents provided to a majority of the Community Services Commission regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, CA 92253, during normal business hours. Community Services Commission Agenda 2 October 13, 2008 APPROVAL OF MINUTES: 1 COMMUNITY SERVICES COMMISSION MINUTES September 8, 2008 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Leidner. Commissioner Fitzpatrick led the audience in the Pledge of Allegiance. PRESENT: Commissioners Brodsky, Darroch, Fitzpatrick, Gassman, Chairperson Leidner ABSENT: Commissioner Biegel STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; Robert Ambriz Jr., Recreation Supervisor; and Angela Guereque, Senior Secretary PUBLIC COMMENT - None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Fitzpatrick/Gassman to confirm the agenda. Motion carried unanimously. PRESENTATIONS: IMM APPROVAL OF MINUTES 1. Approval of July 14, 2008 Minutes Commissioner Quill noted on Page 7, paragraphs 6 and 7, that she recalled suggesting the name La Quinta Ball Park. She requested staff listen to the minutes for revision. Motion - It was moved by Commissioners Gassman/Brodsky to approve the minutes as corrected. Motion carried unanimously. CONSENT CALENDAR - None. PUBLIC HEARING - None. 3 Community Services Commission Minutes September 8, 2008 -2- BUSINESS ITEMS 1. Consideration of Commission Meeting Dates Director Hylton presented the staff report advising the Commission that there will be a Joint Meeting with the City Council on November 25, 2008 at 7:30 p.m. Chairperson Leidner called for a motion. Motion — It was moved by Commissioners Gassman/Fitzpatrick to approve the Community Services Commission meeting dates, changing the Art & Parks Tour to October 4, 2008. Motion carried unanimously. 2. Consideration of Artist Appreciation Day Program Mr. Ambriz Jr. presented the staff report. Commissioner Brodsky volunteered to assist with the program and suggested not limiting it to Artists only. Mr. Ambriz Jr. stated that the Art Coordinator would like to have people from ceramics, drawing, painting, digital arts, theatre, and music. Commissioner Gassman volunteered to assist with the program. Commissioner Fitzpatrick volunteered to be the third person to help. Commissioner Quill asked if the Commissioners can go without being involved. Director Hylton encouraged everyone to attend the event. Motion — It was moved by Commissioners Brodsky/Gassman to assign Commissioner Brodsky, Commissioner Gassman, and Commissioner Fitzpatrick to participate in the Artist Appreciation Day Program. Motion carried unanimously. Chairperson Leidner moved Business Item No. 5 up to accommodate Ms. Loiuse Neeley. 5. Consideration of Naming the Centre Pointe Development Park. Director Hylton presented the staff report. Commissioner Quill thanked Mrs. Neeley for her work. Commissioner Quill suggested the use of Ahwalem Park for a dog park. She likes the name Cahuilla Village Park for the Centre Pointe Development Park. 0 Community Services Commission Minutes September 8, 2008 -3- Commissioner Fitzpatrick suggested artifacts be represented as part of the sign. She likes the name Cahuilla Village Park for the Centre Pointe Development Park. Director Hylton stated that historical information could be placed there. Commissioner Brodsky stated he likes Pioneer Park as the name for Centre Pointe Development Park. Mrs. Neeley stated that the early Pioneer Park came to mind because of the people that came to La Quinta in the 1800's and 1900's. Commissioner Gassman thanked Mrs. Neeley and suggested a plaque be placed at the park no matter what the name is. She likes Pioneer Park as the name for the Centre Pointe Development Park. Commissioner Fitzpatrick asked if staff would be bringing forth a Park Naming Policy. Director Hylton stated that the current Park Naming Policy will be revised and brought back to the Commission at a later date. The Commission took a vote on possible names to forward to City Council. The names voted on included Mountain Vista Park, Vista Pointe Park, Seeley Park, Larry Allen Park, Cahuilla Village Park, Sinsimnis Park, Pioneer Park, and Ahwalem Park. Pioneer Park ranked first and Cahuilla Village Park ranked second. Motion — It was moved by Commissioners Quill/Fitzpatrick to recommend the names "Pioneer Park" as the first choice and "Cahuilla Village Park" as the second choice name for the Centre Pointe Development Park with the suggestion to include a name plaque. Motion carried unanimously. Commissioner Fitzpatrick stated that the Historical Society's research was very important in the Commissions decision. 3. Consideration of the 2008-2009 Community Services Marketing Plan. Director Hylton presented the staff report. Commissioner Darroch asked if all residents get the "La Quinta Sun." Director Hylton stated the "La Quinta Sun" is inserted into the "Desert Sun" and distributed at different locations. Commissioner Fitzpatrick stated she was impressed with the household level of information. She asked if the promotional items (page 24) could be tied into Healthy Family/Kids in the future. Director Hylton stated that some promotional items will have California Children's Outdoor Bill of Rights information. Commissioner Fitzpatrick noted that on page 27 the City does a good job on maintenance, however facilities are unstaffed. Suggested posting signs in facilities with contact information for people who have concerns about facilities. 5 Community Services Commission Minutes September 8, 2008 -4- Commissioner Quill suggested having a sign in each park saying "If you see a problem here at this park, call ....... Commissioner Fitzpatrick suggested putting brochures at the Automobile Club office and seasonal rental offices. Commissioner Quill stated that the Marketing Plan was well done. She noted that most of the City's promotions are done by reading or on the web. She suggested promoting on Spanish and English radio and television, maybe Eye on the Desert. Commissioner Quill stated that the City can buy 6x3 banners for $1 10 and she would like to see them for some events. Commissioner Brodsky stated that staff did a marvelous job on the Marketing Plan. He asked about the Friends of the Senior Center membership card for $5. Director Hylton stated that the Friends of the Senior Center is a non profit group and one of its fundraising strategies is to have a member card to their organization. Commissioner Gassman stated that the Marketing Plan was a wonderful report. The City of La Quinta is the only City that provides excursions. On occasion, the excursions have been cancelled because there were an insufficient number of people. She suggested interviewing people who have gone on the excursions for input and suggestions. Chairperson Leidner asked about the cancellation rates on page 28. Director Hylton stated that staff needs to work on over programming in certain areas. Chairperson Leidner stated that the Marketing Plan was very aggressive and comprehensive. Motion — It was moved by Commissioners Fitzpatrick/Brodsky to approve the 2008-2009 Community Services Marketing Plan with suggestions. Motion carried unanimously. 4. Consideration of a Sand Volleyball Court Location. Mr. Howlett presented the staff report. Commissioner Brodsky stated this was a terrific idea. He asked if replacing sand was expensive. Mr. Howlett stated that the primary purpose of the Seasons Retention Basin is to retain water and the approximate cost for sand and labor is $10, 000. 0 Community Services Commission Minutes September 8, 2008 5- Commissioner Fitzpatrick suggested a soils test be done before the project is bid. She stated that if the court is built in a retention basin, the Public Works Department will need to recalculate what that 100-year storm basin in now holding. Commissioner Fitzpatrick suggested the Adams Park location. Commissioner Quill asked if the City has a grass volleyball court. She suggested staff look into putting a grass volleyball court at Seasons Retention Basin. Commissioner Darroch stated that Adams Park would be more utilized than Seasons Retention Basin. Commissioner Fitzpatrick asked how the volleyball would be programmed. Director Hylton stated that the programming has not been determined at this time. Commissioner Gassman stated the volleyball court is a great idea. She likes Seasons Retention Basin best because there is room for expansion. The Seasons Retention Basin would enable to City to have a grass volleyball court nearby. Chairperson Leidner stated he looked at both locations and Adams Park seems like a better location. He asked what maintenance would need to be done to the sand to keep it in a playing condition. Mr. Howlett stated the sand would be raked weekly. There will be a quick coupler installed next to the court to wet down the sand for cooling and compaction. Motion — It was moved by Commissioners Fitzpatrick/Gassman to recommend to City Council to consider the Sand Volleyball Court be located at Adams Park. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS 1. Community Services Department Report for July 2008 Commissioner Quill stated the Terra Cotta Warriors excursion is missing on September 30, 2008. Commissioner Brodsky stated he has attended the Georgia O'Keefe exhibit in San Diego and was very disappointed. Commissioner Gassman stated that Kathy Dunham will be dressing as Georgia O'Keefe and doing a presentation. Commissioner Quill asked if there were any park updates. Mr. Howlett stated the Bronze Relief Map at the Cove Oasis Trailhead was stolen. Four sections of the fence at the Fred Wolff Nature Preserve at Calle Chillon were wiped out by a vehicle. Two brass backflows connectors were taken from La Quinta Park. Commissioner Fitzpatrick asked if cages could be installed around the backflows for VA Community Services Commission Minutes September 8, 2008 -6- security. Mr. Howlett stated that CVWD owns the backflows, which affects the City's water flow. Commissioner Quill asked when the hiking signs would be installed. Director Hylton stated that staff is in the process of ordering them and getting an encroachment permit from CVWD. They should be installed by Trails Day. 2. Calendar of Monthly Events Commissioner Quill asked about the First Friday at the Museum. Director Hylton stated the event was held inside with approximately 20 people in attendance. The Boys & Girls Club Drum Line performed. Commissioner Quill asked why the Senior Center and the Museum both have events on the First Friday's. Director Hylton stated that there is a different market for each event and the Senior Center events are later in the evening. Commissioner Quill asked what the Hidden Historic Sites on October 14, 2008 is. Director Hylton stated this event is being coordinated by the Historic Society and will forward information. Commissioner Quill asked who will be leading the kids on the walk on October 18, 2008. Director Hylton stated the Stewards are handling the education on the hikes. COMMISSIONER ITEMS 1. Reports from Commissioners Regarding Meetings Attended. Commissioner Gassman attended the Open Air Cinema for March of the Penquins and Ratatouille and the First Friday at the Museum. Commissioner Gassman recommends attendance at the First Friday program and stated that the October First Friday will be hosted by Mimi's Caf6. The Museum has a new exhibit coming up "The Last Stand" which will be a $7.00 charge for adults and children are free. Commissioner Brodsky, Commissioner Chairperson Leidner attended the Boys Center. Fitzpatrick, Commissioner Biegel, and and Girls Club luncheon at the Senior Commissioner Gassman attended the National Night Out. Director Hylton stated that the event is for drug prevention awareness sponsored by Target. Commissioner Quill asked if the City Council had made any decision on a fireworks event. Director Hylton stated that the City Council would like the Commission to 1.1 Community Services Commission Minutes September 8, 2008 -7- suggest alternatives for the fireworks show. That report will be brought back to the Commission next month. OPEN DISCUSSION Commissioner Quill shared Trails Alliance Maps with the Commissioners. ADJOURNMENT It was moved by Commissioners Brodsky/Gassman to adjourn the Community Services Commission meeting at 6:54 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Special Meeting of the Community Services Commission to be held on October 4, 2008 commencing at 9:00 a.m. at the south entrance to La Quinta City Hall, 78-495 Calle Tampico, La Quinta, CA 92253. S bmitted by: 6VA Angela Guereque Community Services Senior Secretary 0 COMMUNITY SERVICES COMMISSION MINUTES October 4, 2008 CALL TO ORDER A special meeting of the Community Services Commission was called to order at 9:00 a.m. by Chairperson Leidner. PRESENT: Commissioners Darroch, Fitzpatrick, Gassman, Quill, Chairperson Leidner ABSENT: Commissioners Brodsky and Biegel STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; and Angela Guereque, Senior Secretary PUBLIC COMMENT - None. PRESENTATIONS — None. STUDY SESSION • Sports Complex. Director Hylton explained that the rehabilitation project memorandum of understanding is planned to go before the City Council in November. Desert Sands Unified School District would like to do the whole project in one summer season. • Jefferson Street Bridge Railings. No recommendations were made. • Monticello Park. Commissioners discussed the placement of the picnic table, the amount of land required for a dog park, the feasibility of lighting, and resetting the rocker in the playground since the foundation is showing. Adams Park. Improvements to the park and the separation of the retention basin were discussed. Contractors will submit options and bids for playground equipment. The possibility of volleyball court lights was discussed. Generally, lights are not recommended for neighborhood parks. It was suggested that the same playground equipment be purchased for both Adams and Fritz Burns parks. The water valve box cover needs to be replaced and the possibility of steps for Vista Dunes gate access was suggested. • Centre Pointe Park. Commissioners asked where the new benches would be placed. Suggestions included under the shade structures next to the existing 10 Community Services Commission Minutes October 4, 2008 -2- benches or on top of the hill so that people could see their dogs. A resident at the large dog park stated there is a need for more benches, but if they were installed on top of the hill it would interfere with the dog space. Parking continues to be an issue. Desert Pride Park. A question arose regarding a park sign policy. Currently the signage includes information about the park hours and dog leash laws in each park. An identifying sign for each park was suggested. Several Commissioners asked about the purpose of the concrete bowl. When informed it was a sandbox, it was suggested that the bowl be painted and tiled to add color or remove it. Landscape was apparently missing in the entryway half circle. La Quinta Park. Commissioner Quill suggested the drinking fountain/mister be installed on the backside of the restrooms and Commissioner Darroch suggested a drinking fountain/mister be added to the northeast field. There are currently 5 drinking fountains located at the park. Other concerns were low level lighting closer to the street and fencing in the southwest corner. La Quinta High School Mascot Mural. No recommendations were made. Cahuilla Family at Point Happy. Staff noted the plaque needs cleaning. It was recommended that a bridge be installed for pedestrians to use instead of having to use the parking lot. Desert Dolmen. No recommendations were made. "Don" at Rancho La Quinta. No recommendations were made Saguaro Park. Staff explained the purpose of this green project. It was suggested that a tree be installed near the picnic table. Washington Street Bridge Railings. No recommendations were made. Horses Running Free. No recommendations were made. Seasons Park. A volleyball net area for grass volleyball was recommended. It was also noted that the exits from the play structure need resilient surfacing and the play area needs safety material. Old Town Tile Mural. No recommendations were made. Time Stream II @ Village Roundabout. No recommendations were made. Bear Creek Trail and Fred Wolff Nature Preserve. Staff explained the DG trail project. It was reported that the drinking fountain is not working at Ensenada. 11 Community services Commission Minutes -3- October 4, 2008 Cove Oasis Trailhead - Fish Trap. It was suggested that information explaining what a fish trap represents on the bear would be educational. Velasco Park. Staff explained that this park is the best Green designed park. Eisenhower Park. Staff explained that this is another example of the Green project. Concern was raised as to whether the entrances are ADA compliant. It was suggested that a picnic table be moved under the trees. Fritz Burns Park. Staff explained all of the improvements occurring. Civic Center Campus. It was suggested that disc golf and chess/checkers tables be considered for this park. CONSENT CALENDAR - None. PUBLIC HEARING - None. BUSINESS ITEMS - None. ADJOURNMENT It was moved by Commissioners Fitzpatrick/Gassman to adjourn the Community Services Commission meeting at 12:40 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A regular meeting of the Community Services Commission to be held on October 13, 2008 commencing at 5:30 p.m. at the La Quinta City Hall Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. Submitted b- Angela Guereque Community Services Senior Secretary 12 cewi�v 4 4 QK&M AGENDA CATEGORY: BUSINESS SESSION: _I_ COMMISSION MEETING DATE: October 13, 2008 CONSENT CALENDAR: ITEM TITLE: Consideration of Revisions to the Park STUDY SESSION: Naming Policy PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the Community Services Commission. BACKGROUND AND OVERVIEW: On January 3, 1995, the Park Naming Policy was approved by City Council. The policy identified guidelines for suggested park names and the process in which the park names would be considered and recommended by the Community Services Commission to the City Council. On June 19, 2008, the Community Services Commission recommended the Park Naming Policy be reviewed. The policy (Attachment 1) is included for further discussion and recommended changes. Some members of the Commission felt naming parks after individuals that are living should be discussed further. In the case of a donor(s) contributing land or park development funding, the Commission may want to discuss making an exception depending on the amount of the donation. ALTERNATIVES: The alternatives available to the Commission are: 1. Recommend revisions to the Park Naming Policy to be considered by the City Council; or 2. Do not recommend revisions to the park Naming Policy to be considered by the City Council; or 3. Provide staff with alternate direction. S:\Community Services\CS Commission\CSC Meetings\2008\10-13-08\Park Naming Policy revision 08.doc 13 Respectfully Submitted "A)2i7a- Edie Hylton Community Services Director Attachments: 1. Park Naming Submittal Form S:\Community Services\CS Commission\CSC Meetings\2008\10-13-08\Park Naming Policy revision 08.doc 14 F a_/ o� � �FM OF'CNF'9 PARK NAMING SUBMITTAL FORM ATTACHMENT 1 Thank you for your time and consideration in providing your comments. Please follow the criteria for the Park Naming Process on back side. If you have any questions, please contact the Community Services Department at 777-7090. LOCATION OF EXISTING PARK SITE: PROPOSED NAME FOR DESIGNATED PARK SITE: NAME OF INDIVIDUAL OR ORGANIZATION MAKING REQUEST: MAILING ADDRESS: CITY/STATE/ZIP CODE: DAYTIME PHONE: FAX #: E-MAIL ADDRESS: EXPLANATION OF PARK NAME BASED ON CRITERIA: Return completed forms to: City of La Quinta Community Services Department 78-495 Calle Tampico PO Box 1504 La Quinta, CA 92247-1504 Thank you for your suggestion! S:\Community Services\Parks\Park Naming Policy.doc 15 Criteria for Naming of Parks Options to be considered in naming facilities: (in order of importance) 1. Historic Events and Names A. This can be local, regional or national major significance. The City of La Quinta is rich in history, and the La Quinta Historical Society may be consulted for suggested names and events the Community Services Commission might consider for recommendation to the City Council. 2. Places and Feature Names A. Recognizable area or neighborhood. If on a school site, it need not necessarily be the same name as the school. Names that aid in locating a park are acceptable. B. Assumed name. Use only if the area has been know by this name for a long period of time. C. Natural phenomena. D. Combination of natural phenomena and place name. E. Horticultural. F. Combination horticultural and place. G. Rivers, creek ways. 3. Person or Persons Names A. Deceased, group or person, civilian national heroes. B. Living persons. Criteria: Facilities may be named after persons only after a study has been completed. Individuals should be known for their civic work. This civic work shall be over and above an ordinary interest level. A resident of the City of La Quinta who attains local, state or national recognition for human, community, health, safety, or parks and recreation work would be acceptable. Donors: People who have been instrumental in acquiring sites either by actual land or monetary donation (enough to purchase the entire site) or who have donated the entire amount for complete development of a site. A donation of land which serves as a part or parcel of a larger park or open space may be honored by an "area" dedication. S:\Community Services\Parks\Park Naming Policy.doc 16 Twyl 4 4 Qalarcv AGENDA CATEGORY: BUSINESS SESSION: _2_ COMMISSION MEETING DATE: October 13, 2008 CONSENT CALENDAR: ITEM TITLE: Consideration of Alternative Fireworks STUDY SESSION: Event PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the Commission. FISCAL IMPLICATIONS: Funding for this event is not currently budgeted. The total cost for a laser light show ($25,000) and entertainment and supplies ($5,000) is $30,000. Should the Commission recommend the laser light show; a deposit in the amount of 512,500 would need to be paid during Fiscal Year 2008- 2009 with the balance paid after the event in Fiscal Year 2009-2010. If the Commission recommends sponsoring a fireworks event in another valley City, staff would negotiate with the selected City to determine their sponsorship needs. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On March 20, 2008, the Community Services Commission approved the 2008-2009 Community Services Annual Work Plan. As a part of this plan, the Commission requested that City Council consider hosting a fireworks event in July 2009. The Commission indicated that a more traditional 4' of July fireworks event might increase attendance rather than a less traditional date and time. irl On April 15, 2008, the City Council expressed concerns regarding the fireworks event and requested that the Commission consider alternatives such as a laser light show or coordinating with another City or organization that is hosting an event such as Palm Desert. The City Council recommended that the event include more than just a fireworks display to include music and other activities. The City Council also expressed the difficulty in doing an event this time of year due to the hot weather. Staff has investigated the possibilities of a laser light show and a partnership with another City. There are currently 3 cities within 20 miles of La Quinta that host a traditional 4t' of July fireworks event. These cities include Palm Springs, Palm Desert, and Indio. The City of Palm Springs has had a fireworks show for many years and the event draws thousands of people from all over the western Coachella Valley. This event is held at Palm Springs Stadium. Due to the proximity of Palm Springs, staff does not recommend this location as it may be out of driving radius for many residents. The City of Palm Desert partners with the City of Rancho Mirage to provide an event. This event is held at the Civic Center Park and draws thousands of people from all over the central Coachella Valley. The event includes a concert and fireworks show. Parking is available at the park, on -street, and shuttle service from Westfield Shopping Center. The City of Indio is actively seeking sponsors and partnerships for their very popular event. This event is held at the Indio Fair Grounds and attracts thousands of people from all over the eastern Coachella Valley, of which La Quinta is affiliated. The event includes a music concert, youth play area, food vendors, information booths, and fireworks show. This location would be ideal because of the ample parking, popularity of the venue, and proximity to La Quinta. If the Commission would like to provide an event for the community, staff recommends an event be considered at the Civic Center Campus. This park with a natural amphitheatre and large grassy area can accommodate a number of activities. Suggested program ideas include a laser light show, live musical concerts, and family activities such as: game booths, inflatable jump houses, obstacle courses, a wet attraction such as water slide or water spray station, and food vendors. The cost of a laser light show is very similar to a traditional fireworks show cost of $1,000 per minute for a full display. Multiple large trailer -pulled generators would need to be rented to power this type of equipment. Parking is available at the Senior Center, Library and City Hall. As a secondary consideration, Fritz Burns Park could be considered for this type of event. There is no amphitheatre, and limited parking. The flat large grass field and the use of the mobile stage could be set up to facilitate this type of event. During this time of year the Fritz Burns Pool could also be open as an added benefit. 18 FINDINGS AND ALTERNATIVES: The alternatives available to the Commission include: 1. Recommend to City Council to direct staff to work with a Coachella Valley City to discuss sponsorship opportunities for a July 4, 2009 event; or 2. Recommend to City Council to host an event to include a laser light show on July 4, 2009 to be held at a Civic Center Campus or Fritz Burns Park; or 3. Provide staff with alternative direction. Respectfully submitted, t k" Edie Hylton Community Services Director 19 Twyl 4 AP Q9&M COMMISSION MEETING DATE: October 13, 2008 ITEM TITLE: Consideration of a Commissioner to Attend the CPRS Conference in Santa Clara, California from March 3 to 6, 2009 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _3_ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As deemed appropriate by the Community Services Commission. FISCAL IMPLICATIONS: The Community Services Department budget contains funds for one Commissioner to attend the annual California Parks and Recreation Society Conference. BACKGROUND: The California Parks and Recreation Society holds an annual conference in which professionals discuss current trends and situations involving the parks/recreation and community services professions. The next conference will be held in Santa Clara, California from March 3 to 6, 2009 (Attachment 1). The City Council will approve overnight travel for one Community Services Commissioner to attend this conference. Staff will book a room for the Commissioner at the host hotel. Transportation will be required by the Commissioner who is selected. ALTERNATIVES: The alternatives available to the Commission include: 1. Select one Commissioner to attend the California Parks and Recreation Society's Annual Conference in Santa Clara, California from March 3 to 6, 2009; or 2. Do not select one Commissioner to attend the California Parks and Recreation Society's Annual Conference in Santa Clara, California from March 3 to 6, 2009; or S:\Community Services\CS Commission\CSC Meetings\2008\10-13-08\CPRS Conference.doc 20 3. Provide staff with alternate direction. Submitted by Edie*HyonO Community Services Director Attachment: 1. CPRS Conference Information S:\Community Services\CS Commission\CSC Meetings\2008\1 0-1 3-08\CPRS Conference.doc 21 ATTACHMENT 1 California & Pacific Southwest Recreation & Park Training Conference The City of Santa Clara will welcome you to the 61 st Annual California & Pacific Southwest Recreation & Park Training Conference, March 3-6, 2009, Where Education Meets Excitement. The annual conference is the place to go for top- notch educational sessions, networking opportunities and the nation's second largest park and recreation Expo. You will find everything you need to get your heart racing, your mind stimulated and your soul re -energized. The people you will meet will become invaluable resources for the challenges you face in your daily work and you will return to your agency and start implementing all the new ideas you learn. . Park and recreation professionals around the nation attend this educational experience to learn how local municipal agencies generate ideas for new services, receive solutions for issues relating to existing services and how opportunities are developed to expand resources through collaboration Conference delegates attend learning sessions that • provide practical and specific guidance • provide opinions and work habits from speakers outside the leisure service profession • address a variety of perspectives Be sure to attend the California & Pacific Southwest Recreation & Park Training Conference, March 3-6, 2009 at the Santa Clara Convention Center, 5001 Great America Parkway Santa Clara, CA 95054 . Early Bird Registration Is Now Open!!! 22 c&'Y/ 4 XP Qgmr(u COMMISSION MEETING DATE: October 13, 2008 ITEM TITLE: Discussion of Joint Meeting Items RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: _I_ PUBLIC HEARING: As deemed appropriate by the Community Services Commission. BACKGROUND AND OVERVIEW: The purpose of this report is to identify several discussion items for the City Council and Community Services Commission Joint Meeting to be held November 25, 2008. The list of items was obtained through recent consultation with the members and is part of the recommendations of the Community Services Master Plan Executive Summary (Attachment 1). Future Land Acquisition for Sports Fields The Community Services Commission would like to discuss the opportunity to purchase property for future sports fields. This is an important issue based on the growing demand and the use of current playing fields. A forty (40) acre site is requested for the future growth and demands for sports fields. Sports Field Renovation and Use The Community Services Commission would like to discuss the Sports Complex Renovation, a collaborative effort to upgrade the facility with funding support from the City and the Desert Sands Unified School District. The Sports Complex Rehabilitation Plan will go to the City Council soon for consideration. Staff is working with sports organizations to relocate children from La Quinta Park to the Colonel Paige Middle School after school during the week and on Saturdays. Once the property is rezoned, the Community Services Commission would like the City Council to consider lighting the fields to provide additional use at this facility. S:\Community Services\CS Commission\CSC Meetings\2008\10-13-08\Joint Meeting Discussion.doc 23 Desion Plan for the Whitewater Channel The approved Community Services Master Plan outlines the public interest in off road trail corridors for biking and walking. The City is working with the Coachella Valley Recreation and Park District and other cities to evaluate the feasibility of a linear trail along the Whitewater Channel. Although the feasibility study is expected to be completed in January 2009, a detailed design plan is needed to identify the scope of work and the costs associated with this project. Improvements to the Cove Hiking Trails and the Fred Wolff Bear Creek Nature Preserve Master plans have been developed for both of these projects and work has begun to improve signage at both sites. The La Quinta Cove Hiking Assessment recommends improved trail conditions and parking. Staff is working with the Coachella Valley Water District and the Bureau of Land Management for encroachment permits to make the changes recommended in the assessment. The Fred Wolff Bear Creek Nature Preserve will have plant identification signs and a new DG trail adjacent to the fence line along Avenida Montezuma. Areas that have been former roadways or exhibit soil compaction in the preserve will need to be re -vegetated to return areas to their natural state. Off Leash Dog Park in the Cove Area Dog owners in the community are requesting another off leash Dog Park located in the Cove area. The Commission and staff would like to explore the potential for another Dog Park located in the south area. ALTERNATIVES: As deemed appropriate by the Community Services Commission. Respectfully Submitted 4EdieHylto4nIM Community Services Director Attachment: 1. Executive Summary S:\Community Services\CS Commission\CSC Meetings\2008\1 0-1 3-08\Joint Meeting Discussion.doc 24 La Quinta, California Community Services Master Plan Executive Summary Recommendations and Action Plans May 2007 #1 — Community Connectivity • Implement Trail System Plan • Coordinate public transportation and school bus routes with parks, recreation and community services, facilities and programs #2 — Maintain Current LOS as Population Grows through the Park System #3 - Improve LOS Improvements • Special facility feasibility study - open space park along the whitewater channel in North La Quinta • Special facility feasibility study - open space and park along the drainage way • Special facility feasibility study and land acquisition - new sports complex • Site master plan for the Old Town Corridor • Open space and natural facilities plan • Add lighting at Colonel Paige Middle School field • Re -configure or re -purpose the La Quinta Park ball field • Add fitness and wellness program space • Increase the amount of land per capita #4 — Impact Fee Review (review land dedication and impact fee requirements) #5 - Best Management Practices • Review and establish policies • Track labor hours and equipment use for park and athletic field maintenance tasks • Encourage, enhance and maximize relationships and partnership opportunities • Establish life cycle costing assessments • Implement a 5-year master planning schedule with annual updates • Establish a 501 (c) 3 Community Services foundation • Pursue grant opportunities • Institute volunteer opportunities • Continue review of park maintenance privatization • Increase marketing efforts • Design and renovate with CPTED principles Considerations for All Recommendations: P. el an 111PIlila t ions I fill, I enlentat ion 1111pacts Q)Illllllllllttr. - Stall tlllle and bid TBD conne twit' - Malt linit; annual allocations ;2 - AIalntnin cun011l 1101, \:OdI Ll [,or evelopmcfil L05astilt! Popillation ,1or/h`IBDovotn"t.1 Glows Vr'11'P plLls Iafid COS1S stall IInle; (tile tllne costS for pia fill llll" alld Stildy dullmlent5 lnnual. . — Improve LOB allocation" I Ll yoar lof - devoloj>nnmt. projects TBD pinSl nellosts #4 — Impact E.eO ROviow Still[ tilil" Stall tinli': conlpulrar costs k5-6rsCNlanasmnwiit TBD; jllu(:nliOl)S tO opdeh: pl,litices ilacter.Plan;SIMlifip;Costs TBD; conSh ucticm costs TBD 'Open Space Park along the Whitewater Channel Oasis.. Ae dqp oRl: PI ala r :l�r re ah dmra vro r aualQ "4 Act (CE4 / P Lin. Ce x w Cc _firm t3ep. a CEO :meta 15252 rha: 6vMeGraea aip�p/anruJu e orpo... bl2/u ee. von, dare be pcisi8/e is tnaa :,fin (e.g.park)and acquntun ad 'ara�dPnieo;h3not being aFF:mvCa3 Pdr �!Zhe arAorrra opt lhL==Plan. TS�PIan ¢oa: In enoe0 fo be/ecalN bindmg oo dee rniullu:ured r, afi5e>°)aoclnu Co nnpi Son aa/re r1i Counrl� but at/ra-a�'a quma:o a2p ternar tv.... [. uhith a14 Tfil msnant.o [fie _ p,.., .awn alpNra.. ny: aju.. rti' t, o.lmmy Lt(24 re ati: IDeadop una`[brs Plah+sio:in.'enCa:.ccu:mmi: Lie CiF^;o anriia9mta cu✓rsao(ar. run ir, regxu>s h accuk3,nn bl l'lopnren<ofpartlandandraYaducralamenibz;: ' La Quinta, California Community Services Master Plan Executive Summary Recommendations and Action Plans May 2007 The complete Master Plan document is available from the City of La Quinta at www.La-Quinta.org The City of La Quintal Community Services Master Plan was created to: • provideboth a vision forparks, recreation, trails and open space, and an action plan for implementing this vision • survey the needs of residents • provide a comprehensive review of the existing inventory of land, recreation facilities, programs, services and opportunities • research and develop recommendations for all aspects of the Clty's recreational service area including staffing needs, operation and maintenance funding needs, and recreational programming needs • develop a strategic set of goals, objectives, and actions for the next five years • identify land needs for future parks and open space acquisition • provide a capital improvement schedule, and review of existing finance strategies • develop recommendations to fund improvements Findings and Analysis were compiled through a detailed process involving: • public meetings and focus groups • stakeholder meetings and staff input • a statistically -valid survey sent randomly to 1,750 homes in the City and a separate survey to over 300 residents and businesses from the City's Sphere of Influence area • analysis of demographics and trends • a complete inventory of all parks, open space, facilities, programs, services, partners and alternative providers • SWOT analysis • GRASP Analysis of current and future Levels of Service for the parks, facilities and their components Purpose of these recommendations: To identify key focus areas for improvement for the immediate future, short term goals within 1-2 years, and_long term goals within the next years To identify priorities and costs and funding mechanisms for improvements, expansions, further study, and conceptual capital projects • To plan to update this master plan every 5 years General Themes for Improvement: • Community Connectivity • Maintain Current LOS as Population Grows • Improve Level of Service • Review Development Impact Fee • Incorporate Best Management Practices Key Components: The following were identified as the most important for consideration within the next 5 years: • Trails and Connectivity • Capital Improvements Plan • Continue Enhancement through Partnerships • Feasibility Studies and Site Planning • Land Purchases, Dedications & Impact Fees Understanding the Priorities: The Findings and Analysis Compilation completed January 2007 identified the access to parks, trails, open space, recreation facilities and programs and the current level of service for the City of La Quinta. in Considerations: Strive towards a goal of available recreation programs, services, and parks with key components that are walkable (within 1/3 mile - 10 minutes). Minimum key components consist of two passive amenities or features like an open turf area, public art, community rooms, museums, library or shelter, two active amenities like a sports field, playground, golf course, tennis or basketball courts, dog parks, and connectivity to other parts of the City of La Quinta, a recreation trail system or loop. DEPARTMENT REPORT: 1 0 � �� Fk OF T 9 TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: September 16, 2008 SUBJECT: Community Services Department Report for August 2008 Upcoming events of the Community Services Department for October 2008: Oct 1 *Ageless Action Aerobics (Morning Exercise) Oct 1 *Mat Pilates Oct 1 Jazzercise, Senior Center Oct 1 Zumba, Senior Center Oct 1 Tee Kwon Do, La Quinta High School Oct 1 Tap Beginner, La Quinta High School Oct 1 Ballet/Tap Combo, La Quinta High School Oct 1 Adobe Photoshop Professional, Senior Center Oct 2 *E-Mail Oct 2 *Ballroom Dancing Oct 2 *Internet Tour (FREE Class) Oct 2 *Basic Computer Oct 2 Adobe Elements Beginner, Senior Center Oct 3 *Harvest Ball Evening Dance Oct 3 *Chair Yoga (FREE Class) Oct 3 *On the Ball Training Beginner (FREE Class) Oct 3 *On the Ball Training Intermediate Oct 3 *Walk This Way (FREE Class) Oct 3 * *First Friday, Museum Oct 6 *Conversational Spanish 1 Oct 6 Ballet/Jazz Combo, La Quinta High School Oct 6 Ballet Beginner, La Quinta High School Oct 7 *Dog Training Oct 7 *Beginning Ukulele Oct 7 *Bridge Introduction (FREE Class) Oct 7 *Basic Internet Oct 7 *Digital Photo Oct 7 *Yoga for Health 27 Oct 7 *DIY w/Good Design (FREE Class) Oct 8 *Review the Basics Bridge Class Oct 8 *Conventions Bridge Class Oct 8 * *Story Time, Museum Oct 9 *Word Processing Oct 9 *Simple Spreadsheets Oct 9 *Afternoon Tea Luncheon Oct 9 Dance/Play/Pretend, La Quinta High School Oct 9 Ballet Beginner, La Quinta High School Oct 10 *Beginning Bridge Class Part 1 Oct 10 *Native American Cultural Experience Oct 13 Savor A Taste Dining Tour, Arnold Palmer's Oct 14 *New Laptop Users Vista Program Oct 14 *Maxim Flu Immunizations Oct 14 *Photo Editing 1 Oct 14 Body Sculpting, Senior Center Oct 14 **Hidden Historic Sites CV Bus Tour, Museum Oct 15 Dispute Resolution Workshop, Senior Center Oct 16 *Halloween Luncheon Oct 17 *Native American Cultural Experience Oct 18 Nature Walks, Bear Creek Trail Oct 18 Oktoberfest Big Bear Lake Excursion Oct 20 Ballroom Dancing, Senior Center Oct 21 *Basic Computer Oct 21 *Photo Editing 2 Oct 21 Intermediate Belly Dance, La Quinta High School Oct 23 *Annual Health Fair Oct 23 Beginning Belly Dance, La Quinta High School Oct 23 *Mature Driver Training Oct 24 *Native American Cultural Experience Oct 25 Dog-o-Ween, Fritz Burns Park Oct 27 Voiceovers, Library Oct 28 Savor A Taste Dining Tour, Amore Ristorante Italiano Oct 28 *Basic Internet Oct 28 *E-Mail Oct 29 *Issue of the Day Public Policy Oct 29 The Nature Depot Spooktacular, Museum Oct 31 Halloween Carnival, B&G Club Oct 31 *Native American Cultural Experience *Senior Center class or activity **Museum class or activity 28 Community Services Department Attendance Report for the Month of August 2008 Summary Sheet Program 2008 2007 Variance Sessions Per Month 2008 ' 2007 Leisure Classes 64 23 41 35 15 Special Events 1072 1222 -150 9 10 Adult Sports/ Fitness 624 363 380 42 40 Museum 16 0 16 4 0 Senior Center * 597 0 597 123 0 Total 2,373 1,608 884 213 65 Museum Services Visitors - Adults 98 0 98 23 0 Visitors - Youth 36 0 36 23 0 Total 134 0 134 46 0 Senior Services Senior Center * 148 0 148 15 0 Total 148 0 148 15 0 Sports User Groups La Quinta Park Use AYSO 150 150 0 6 4 So Cal Xtreme 15 0 15 3 0 Sports Complex LQ Sports & Youth 601 100 40 16 8 Facility/Park Rentals Senior Center Private Pa 0 200 -200 0 1 Church 375 75 300 5 1 Library Classroom `* 150 500 -350 3 10 Civic Center Private Part 0 50 -50 0 1 Park Rentals La Quinta Park 200 50 150 4 1 Fritz Burns Park 0 0 0 0 0 Total 950 1,125 -175 37 26 Total Programs 3,605 2,733 991 311 91 \/nl..nte.r 14mor¢ Museum 163 0 163 Senior Center * 116 0 116 Total Volunteer Hours 1 279 01 279 ' Senior Center was closed during month of August in 2007 for interior renovation. ** City departments were utilizing Library Classroom for meetings last year due to City Hall renovations. 29 Community Services Program Report for August 2008 200a 9nrn 2008 2007 Participants Participants Variance I meetings Meetings Leisure Classes Microsoft Excel 9 0 9 2 0 Photoshop Pro 3 3 0 2 1 Zumba 28 20 8 6 14 Tae Kwon Do 6 0 6 13 0 Jazzercise 18 11 7 12 12 Totals1 641 30 351 27 2008 2007 2008 2007 Participants Participants Variance Meetings Meetings Special Events Open Air Cinema 380 575 -195 2 2 National Night Out 450 200 250 1 1 Golf Tour, Shadow Ride 40 37 3 1 1 Golf Tour, Terra Lao 39 35 4 1 1 Golf Tour, Sun City - Santa Rosa 36 37 -1 1 1 Golf Tour, Desert Willow El 44 6 1 1 Golf Tour, Trilogy44 50 W 1 1 Golf Tour Awards Banquet 451 1 Totals 1 10721 10131 591 91 9 2008 2007 2008 2007 Participants Participants Variance Meetings Meetings Adult Sports & Fitness Open Gym Basketball 123 145 22 16 18 Fitness Center 501 218 283 26 22 Totals 6241 3631 2611 421 40 manna 2007 2008 2007 Participants Participants Variance Meetings Meetings Museum Group Tours 14 0 14 2 0 Research Requests 2 0 2 2 0 Totals 16 0 16 4 0 ,community Services Totals 1,776 1,410 366 90 76 Open Air Cinema attendance decreased compared to 2007 due to higher humidity during the event this year. Staff would like to consider moving Open Air Cinemas to the Spring season in 2009. 30 Monthly Revenue Report for August 2008 o............ . c--;I; v Den4elc ?OnR 2007 Variance Libra $ $ 4,845.00 $ 4,845.00 Museum $ $ - $ Senior Center $ 1,237.50 $ 1,965.00 $ 727.50 Parks $ 200.00 $ 360.00 $ 160.00 Sports Fields $ 55.50 $ 297.00 $ 241.50 Monthly Facility Revenue $ 1,493.00 $ 7,467.00 $ 5,974.00 611 .fkk, Dnvnn„n Museum v $ 106.00 $ - $ 106.00 Senior Center $ 714.00 $ 1,737.00 $ 1,023.00 Community Services $ 7,867.00 $ 6,634.50 $ 1,232.50 La Quinta Resident Cards $ 735.00 $ 1,290.00 $ 555.00 Fitness Cards $ 840.00 $ 495.00 $ 345.00 Total Revenue $ 10,262.00 $ 10,156.50 $ 105.50 Revenue Vear }n flafe Facility RevenuefflCards $ 4,045.50 $ 14,312.00 $ 10,266.50 Museum$ 323.50 $ - $ 323.50 Senior Center$ 2,934.50 $ 4,444.50 $ 1,510.00 CommunityServi$ 11,822.00 $ 8,843.50 $ 2,978.50 La Quinta Reside$ 1,650.00 $ 2,370.00 $ 720.00Fitness Cards$ 1,580.00 $ 895.00 $ 685.00 Total Revenue t$ 22,365.50 $ 30,865.00 $ 8,509.50 31 Senior Center Attendance Senior Center Program Report for August 2008 Partici anon Partici Variance I Meetingi-- eetings 2008 2007 2008 2007 Senior Activities ACBL Bride 139 0 139 4 0 Bridge, Social/Party 106 0 106 8 0 Sizzlin' Summer Serenade Evening Dance 33 0 33 1 0 Monthly Birthday Party 35 0 35 1 0 Monthlv Luncheon B&G Back to School 150 0 150 80 0 Movie Time 43 0 431 4 0 Senior Activity Total 506 0 506 98 0 Senior Leisure Classes Arts & Crafts Decorative Bags) 11 0 11 1 0 Exercise FREE for August) 13 0 13 12 0 Quilfing 18 0 18 3 0 Ukulele Players 49 0 49 9 0 Senior Leisure Classes Total 91 0 91 25 0 TOTAL SENIOR PROGRAMS 597 0 597 123 0 Senior Services CAP Cool Center Program 25 0 25 9 0 Health Screenings (Joint -Posture & Balance) 9 0 9 1 0 HICAP 19 0 19 2 0 Homeowners/Renters 13 0 13 5 0 Legal Consultation 7 0 7 1 0 NotaryServices 3 0 3 2 0 Seminars - August 2 30 0 30 2 0 FREE Class on the Bail Training 22 0 22 3 0 Volunteers 20 0 20 We n/a TOTAL SENIOR SERVICES 148 0 148 15 0 11 SENIOR CENTER TOTAL 745 0 745 138 0 32 2008 2007 1 Variance Volunteer Hours Senior Center 116 — 01 116, Volunteer Total: _ »s'_-- 0 116 Revenue _ Senior Center Revenue Revenue Total: $714.00 F $714.00 f _ $o.00 S714.00 --- $o.00 — $714.00 _ Aug-08 _ 200_7 numbers are zero due to Senior Center building renovation in August of 2007. — 33 Parks Activities Updates For August 2008 The parks landscape contractor has finished the landscape improvements at the Civic Center Campus on the west side of the back parking lot for City Hall. The improvements consisted of removing sod from the curb, installing decomposed granite along the parking lot, and planting desert vegetation with drip irrigation. This project is part of a series of "Green Projects" in. which the City is working with CVWD to complete demonstration projects that are more water efficient. 500 square feet of sod has been installed in the lower soccer field at La Quinta Park. The sod was needed because of the large amount of wear on that field due to heavy use from AYSO and the adult soccer leagues. During the summer, the fields are closed to organized athletics to provide a maintenance period for the turf to recover before the next sports season. Both AYSO and adult soccer will resume their use of the La Quinta Park in September. Three new light poles were installed at La Quinta Park around the playground. The lights are identical to the light poles at the Civic Center Campus and are replacing the light bollards that provided low level lighting of the sidewalk. The new light poles will provide night lighting of the La Quinta Park playground as well as providing a sense of continuity with the lights at the La Quinta Village and Civic Center Campus. The light poles also provide banner locations for La Quinta promotions such as our current promotion "Play, Shop, and Dine." M DEPARTMENT REPORT: 2 �T F P�OFTO TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: October 21, 2008 SUBJECT: Community Services Department Report for September 2008 Upcoming events of the Community Services Department for November 2008: Nov 3 *Ageless Action Aerobics (Morning Exercise) Nov 3 *Mat Pilates Nov 3 Jazzercise, Senior Center Nov 3 Tae Kwon Do, La Quinta High School Nov 3 Ballet/Jazz Combo, La Quinta High School Nov 3 Ballet Beginner, La Quinta High School Nov 4 Zumba, Senior Center Nov 4 *DIY w/Good Design (FREE Class) Nov 4 *Files & Folders Nov 4 *Digital Photo Nov 5 *Sketch & Draw Nov 5 * *Story Time, Museum Nov 5 Nature Depot Walk with the Ancients, Museum Nov 5 Dispute Resolution Workshop, Senior Center Nov 6 *Watercolor Nov 6 *Internet Tour (FREE Class) Nov 6 Dance/Play/Pretend, La Quinta High School Nov 6 Ballet Beginner, La Quinta High School Nov 6 *Photo Editing 1 Nov 6 *Basic Computer Nov 7 *Dinner & Show Nov 7 *Chair Yoga (FREE Class) Nov 7 *Walk This Way (FREE Class) Nov 7 **First Friday, Museum Nov 10 *Hooked on Loops Nov 10 Computers Intermediate, Senior Center Nov 11 Savor A Taste Dining Tour, Cunard's Sandbar Nov 11 Veterans Tribute, Civic Center Campus qol Nov 11 Guitar Beginner Nov 12 *Tap Technique Nov 12 Microsoft Excel, Senior Center Nov 13 *Word Processing Nov 13 *Photo Editing 2 Nov 14 *Bridge Beginning Part 2 Nov 14 **Brown Bag Lunch Series w/LQ Historical Society, Museum Nov 15 Trails Day, Bear Creek Trail Nov 17 Savor A Taste Dining Tour, The Falls La Quinta Nov 18 *Basic Internet Nov 18 *Yoga for Health Nov 18 *E-Mail Nov 18 *Arthritis Foundation Exercise Program Nov 18 *Tai Chi Intermediate Nov 18 *Dog Training Nov 18 *Therapeutic Yoga Nov 18 Body Sculpting, Senior Center Nov 18 Guitar Intermediate Nov 19 *Review the Basics Bridge Class Nov 19 *Conventions Bridge Class Nov 20 *Ballroom Dancing Nov 20 *Thanksgiving Luncheon *Senior Center class or activity **Museum class or activity 36 Program Community Services Department Attendance Report for the Month of September 2008 Summary Sheet 2008 2007 Variance Sessions Per Month 2008 2007 Leisure Classes 145 93 52 77 46 Special Events' 114 338 -224 3 4 Adult Sports/ Fitness 963 712 251 44 40 Museum 68 0 68 6 0 Senior Center 902 827 75 81 73 Total 2,192 1,970 222 211 163 Museum Services Visitors - Adults 77 0 77 20 0 Visitors - Youth 10 0 10 20 0 Total 87 0 87 40 0 Senior Services Senior Center 338 296 42 20 24 Total 338 296 421 20 24 Sports User Groups La Quinta Park Use AYSO 1300 1200 100 6 14 So Cal Xtreme 15 0 15 4 0 Sports Complex PDLQ Football 230 0 230 1 0 LQ Sports & Youth 120 120 0 20 8 Col. Paige School AYSO 350 450 -100 3 8 Facility/Park Rentals Senior Center Private Part 300 500 -200 21 4 Church 300 375 -75 41 5 Museum Meeting Room 60 0 60 1 0 Library Classroom 500 650 -150 10 13 Civic Center Private Pa 150 0 150 3 0 Park Rentals La Quinta Park 60 300 -2401 11 5 Fritz Burns Park " 260 0 260 2 0 Total 3,645 3,595 50 57 57 Total Programs 6,262 5,861 401 328 244 Volunteer Hours Museum 125 0 125 Senior Center 1552 247 -95 Total Volunteer Hours 1 2771 247 30 ' Special Events attendance number larger in 2007 due to Open Air Cinema last September. " Includes La Quinta Boys & Girls Club's National Kids Day Out event on Sept. 20. 37 Community Services Program Report for September 2008 onnn 2007 2008 2007 Participants Participants Variance Meetings Meetings Leisure Classes Zumba 26 20 6 13 12 Belly Dancing 11 15 -4 3 2 Ballroom Dancing 9 16 -7 4 3 Elements - Beg. 4 0 4 1 0 Computers - Beg. 9 5 4 3 2 Microsoft Word 5 9 -4 2 2 Photoshop Pro 3 5 2 41 3 Guitar - Be . 15 8 7 21 4 Guitar - Rock N Blue 5 0 5 2 0 Dispute Resolution 3 0 3 2 0 Tae Kwon Do 9 4 5 12 12 Beginning Ballet 6 3 3 4 3 Dance, Play, & Pretend 8 8 0 4 3 Ballet/ Jazz 4 -6 7 0 7 4 0 Jazzercise 25 18 7 17 17 Totals 145 111 34 771 63 onnn 2007 2008 2007 Participants Participants Variance Meetings Meetings Special Events San Diego Padres Excursion 34 0 34 1 0 Georgia O'Keeffe Excursion 36 0 36 1 0 Terra Cotta Warriors Excursion 44 0 44 1 0 Totals 114 0 114 3 0 onnn 7nn7 2008 2007 Participants Participants I Variance I Meetings Meet in s Adult Sports & Fitness Open Gym Basketball 176 117 59 18 19 Fitness Center 787 375 412 26 22 Totals 963 492 471 441 41 2008 2007 2008 2007 Participants Participants Variance I Meetings Meetings Museum Research Requests 4 0 4 4 0 Story Time 26 0 26 1 0 First Fdday 38 0 38 1 0 Totals 68 0 68 6 0 Community Services Totals 1,2901 603 687 1301 104 38 Monthly Revenue Report for September 2008 u....u.i.. De..e..,.e - Farili*V Ran}alc 2008 2007 Variance Libra $ - 350.00 $ 630.00 $ 280.00 Museum $ 100.00 $ - $ 100.00 Senior Center $ 2,705.00 $ 3,230.00 $ 525.00 Parks $ 1,100.00 $ 280.00 $ 820.00 Sports Fields $ 1,104.00 $ 1,001.00 $ 103.00 Monthly Facility Revenue $ 5,359.00 $ 5,141.00 $ 218.00 \11....*61v Onvanua Museum $ 55.00 $ - $ 55.00 Senior Center $ 8,829.00 $ 11,373.50 $ 2,544.50 Community Services" $ 9,119.00 $ 11,881.00 $ 2,762.00 La Quinta Resident Cards $ 1,215.00 $ 1,275.50 $ 60.00 Fitness Cards $ 620.00 $ 825.00 $ 205.00 Total Revenue $ 19,838.00 $ 25,354.50 $ 5,516.50 Do n Vnar *n na*n Facility Revenue $ 9,404.50 $ 19,453.00 $ 10,048.50 Museum $ 378.50 $ - $ 378.50 Senior Center $ 11,763.50 $ 15,818.00 $ 4,054.50 Community Services $ 20,941.00 $ 20,724.50 $ 216.50 La Quinta Resident Cards $ 2,865.00 $ 3,645.00 $ 780.00 Fitness Cards $ 2,200:00 $ 1,720.00 $ 480.00 Total Revenue to Date $ 47,552.60 1 $ 61,360.60 $ 13,808.00 Revenue decrease is due to more free and low cost classes being offered compared to last year. " Revenue is lower this year due to postponement of Fall Soccer League, which will now begin in January. 39 Senior Center Attendance Senior Center Program Report for September 2008 Part ci on Partici ation Variance Meetings Meetings 2008 2007 2008 2007 Senior Activities ACBL Bride 166 165 1 4 4 Bridge, Social/Party 351 251 100 16 12 Welcome Back Evening Dance 37 35 2 1 1 Monthly Birthday Party 35 35 0 1 1 Monthly Luncheon Fiesta 100 91 91 1 1 Movie Time 46 39 7 4 4 Senior Activity Total 735 616 119 27 23 Senior Leisure Classes Arts &Crafts Fabric Art 3 0 3 1 0 Exercise 20 41 -21 12 11 Golden Tones 32 25 7 4 3 Hooked on Loos 3 0 3 1 0 Intermediate On the Ball Training 3 0 3 4 0 Quilters 11 30 -19 3 3 Sketch & Draw 8 6 2 2 2 Tai Chi 18 6 12 13 4 Therapeutic Yoga 9 0 9 1 0 Ukulele Players 43 0 43 7 0 Watercolor 7 7 01 2 2 Yoga for Health 10 0 101 4 0 Senior Leisure Classes Total 167 115 52 54 25 TOTAL SENIOR PROGRAMS 902 731 171 81 48 Senior Services CAP Cool Center Program 30 0 30 10 0 FIND 175 135 5 4 Health Screenings (Joint -Posture a Balance) 7 4 31 1 1 HICAP 9 6 3 3 2 Homeowners/Renters 8 1 7 4 1 Legal Consultation 7 5 2 1 1 Mature Driver Training 9 19 -10 1 1 Notary Services 6 0 6 2 0 Seminars - September 4 33 0 33 4 0 FREE Class on the Ball Training; DIY 32 0 32 5 0 Volunteers 22 27 -5 n/a n/a TOTAL SENIOR SERVICES 338 197 1011 20 10 SENIOR CENTER TOTAL 1240 928 272 101 58 m 2008 --_2007 Variance Volunteer Hours Senior Center 1521 2471 -_ _ _- Volunteer Total: _ 152' 2a7 s5 Revenue Senior Center Revenue $8,829.00 _ _ $11,373.50-$2,544.501 Revenue Total: $8,829.00 $11,373.50 r-$2,544.501 _ I Sep-08' - -- — 41 Parks Activities Updates For September 2008 The arbors at Adams Park were repainted this month. The City of La Quinta is in the process of making improvements to Adams Park, which is one of the oldest parks in the City, constructed in 1994 along with Fritz Burns Park. The following improvements are scheduled to be completed: 1. The shade arbors will be repaired and painted. 2. The concrete will be repainted to the original pinwheel pattern from the water feature. 3. The water feature will be replaced with a misting station for easier maintenance and water conservation. 4. The grass islands between the sidewalk and the road along Adams Street will be replaced with desert plants and drip irrigation. This is part of a series of "Green Projects" that are being conducted throughout the City in partnership with the Coachella Valley Water District (CVWD) to improve citywide water efficiency and conservation. 5. A sand volleyball court will be built in the grass area north of the playgrounds. This amenity will add a new recreational feature to the park. The bronze relief map at the Cove Oasis was stolen this month as well as two more backflows from La Quinta Park. Thieves are stealing these items to sell the metal for recycling. Staff has met with the artist who made the original relief map and staff is considering where and when the replacement piece will be installed. A police report was filed and an insurance claim has been submitted for the bronze relief map. New benches and trash cans have been installed at Velasco Park. The park maintenance contractor installed new trees behind the benches to provide natural shade. The public works crew repainted the drinking fountain as a finishing touch to the overall appearance of the park. 42 COMMISSIONER ITEM: 1 •) o 0 N .` OD G rn e n S 0 J N 0 o n m c m E� mo 0 N m �n v c Q c c N N N N a` a` c m N a` c c d m a"i pmi a` a` C N m a d d d N a a d d a c O C N 4 0 7 N 0 X W OD N U W X y J N W C N�� CO d>>m 06aa m m o U c Y 3 Y> 0 o E v m m U o._ yLL m._ W LL Z(7 c N d a c N N 0- 1 11111 d a m m a` aci N a 0 f Y O F a c E eb E ow m E O=i L C c O O` Q c« y "� 0-m CO m 0 J U) L D W LL O ryN@J O m m U OLL " m 0 MY X W « c o mU f w Doty c 0 o= m d 31 y$E c c= 3 ^>a 0 3 0 0« m-v r_ .� . C o O N o Y C O« Q o t0 00'u. Q x� m ZOQOQ= CK3 COMMISSIONER ITEM: 2 / k3 -- 0- . }2 ))f {�2 E/ k E/§ {k] ) \\) ,) ._ _§/{ CN- ®4 E»\D = )) /f\ C L\3a{§ : CL § a ) j / . =i \\a co e a c@) E0 } \_£ \ \ &} ) * ®`Q \{)® )\ \_ ) (\ C' f ! aMp � m O--� ---- ------ N ® « ( - { $ ! { F/a . ®E )¥®- 5/ _!/ m 04-< & LO {\) \) . ;f }ƒ E\ / ) »))%0 \� t/k00 & \ ` E Lo m o T o a0 Q = = ob O 2 Qm E 6 E oaSE E�o�a w n O o3U� 0Ucm m�`c .-.-m �d ! OO O ^> 00 CdIw Q ONV N tE U : c N m a)c `p O o! E� U LL o@ E" Em@ — 0 °o O �3= C O c N C> M > Ma icy ii ct]L N V 2 N co N 00 U N U_ C �@ 1 _ a c M i E U m� v3i •`-- U_ W F C)M. 6 c c Q} O o M O= n N o U £ `v v° E c 3 0 E W\ L O@ (V O- 10 O Z o— �U c m v° w O hU Z j@�U U 7 �� O> E u U= E O. O c U E >. N O O vaU�>U N M9U °O�U� NKU O � C O N_ p CC V E�'E fl U Mv�U O M O N O N v� c � I H P O Cl) N 45