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COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
MONDAY, November 17, 2008 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS - NONE
APPROVAL OF MINUTES
1. October 13, 2008 Minutes
CONSENT CALENDAR - NONE
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION —
1 . Consideration of Park Repairs and Improvements
2. Consideration of Particpation in Holiday Tree Lighting Ceremony and
Breakfast with Santa
STUDY SESSION — NONE
DEPARTMENT REPORTS
1. Monthly Department Report for October 2008
Community Services Commission Agenda 1 November 17, 2008
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
PUBLIC HEARING - NONE
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on
December 8, 2008, commencing at 5:30 p.m. at the La Quinta Study Session
Room, 78-495 Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda 2 November 17, 2008
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
October 13, 2008
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 p.m. by Chairperson Leidner.
Commissioner Darroch led the audience in the Pledge of Allegiance.
PRESENT: Commissioners Biegel, Brodsky, Darroch, Fitzpatrick, Gassman, Quill,
Chairperson Leidner
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; and Angela Guereque, Senior Secretary
PUBLIC COMMENT — None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Gassman/Biegel to confirm the agenda.
Motion carried unanimously.
PRESENTATIONS — NONE.
APPROVAL OF MINUTES
1. Approval of September 8, 2008 Minutes
Motion — It was moved by Commissioners Gassman/Fitzpatrick to approve the
minutes as submitted. Motion carried unanimously.
2. Approval of October 4, 2008 Minutes
Commissioner Brodsky noted that his absence was excused.
Commissioner Fitzpatrick stated that on page 10, under Monticello Park, the rocker
foundation is a safety item. She also stated on page 10, under Centre Pointe Park,
the decision was made to install the benches in the original location.
CD
Community Services Commission Minutes October 13, 2008
Motion - It was moved by Commissioners Gassman/Fitzpatrick to approve the
minutes as corrected. Motion carried unanimously.
CONSENT CALENDAR - None.
PUBLIC HEARING - None.
BUSINESS ITEMS
1. Consideration of Revisions to the Park Naming Policy
Director Hylton presented the staff report.
Commissioner Gassman suggested part of the criteria for Living persons be age and
length of residency. She also suggested moving Donors as a separate entity.
Commissioner Brodsky stated he is against naming parks after living people.
Commissioner Fitzpatrick suggested there be flexibility with donations being able to
use a family name. She also suggested removing the first part of the Living
persons criteria.
Commissioner Biegel suggested moving Living persons to the bottom.
Commissioner Quill suggested putting Donors separately above Living persons.
Chairperson Leidner suggested moving Donors in front of Living persons.
Motion - It was moved by Commissioners Biegel/Gassman to recommend revisions
to the Park Naming Policy to City Council. Motion carried with Commissioner
Brodsky opposing.
2. Consideration of Alternative Fireworks Event
Director Hylton presented the staff report.
Commissioner Biegel asked how much the partnership with Indio would be.
Director Hylton stated there has not been a suggested amount.
Commissioner Quill suggested the fireworks event be held at the Civic Center
Campus for the 30`" Anniversary. She also suggested the City partner with the
City of Indio for $5,000 and promote it through the City of La Quinta.
Commissioner Fitzpatrick suggested having the fireworks event for the 30"
Anniversary.
0
Community Services Commission Minutes October 13, 2008
-3-
Commissioner Brodsky agreed that this is not the time to be spending money on a
fireworks show.
Commissioner Gassman suggested having the fireworks event for the 301h
Anniversary. She also suggested donating to the soldiers of 29 Palms.
Commissioner Darroch agreed that the 301" Anniversary would be a good time to
have the fireworks event.
Motion - It was moved by Commissioners Fitzpatrick/Biegel to direct staff to put
the fireworks event on hold and plan it for the 30" Anniversary. Motion carried
unanimously.
3. Consideration of a Commissioner to Attend the CPRS Conference in Santa
Clara, California from March 3 to 6, 2009.
Director Hylton presented the staff report.
Commissioner Gassman suggested Commissioner Quill attend the conference.
Motion - It was moved by Commissioners Fitzpatrick/Gassman to select
Commissioner Quill to attend the California Parks and Recreation Society's Annual
Conference in Santa Clara, California from March 3 to 6, 2009. Motion carried
unanimously.
STUDY SESSION
1. Joint Meeting Discussion Items
Director Hylton presented report.
Commissioner Gassman agreed with the items listed and would like to add the
Commissions continued interest in supporting Arts and Culture.
Commissioner Fitzpatrick stated there are challenges with the Whitewater Channel
and would like to see the City move forward with the improvements to the cove
trails. She stated her preference to Seasons Retention Basin or the top of the Cove
for the off leash dog park.
Director Hylton stated the Design Plan for the Whitewater Channel and the
improvements to the Cove Hiking Trails and the Fred Wolff Bear Creek Nature
Preserve will be switched in order of discussion.
Community Services Commission Minutes October 13, 2008
-4-
Commissioner Fitzpatrick suggested Chairperson Leidner bring statistics regarding
Sports Associations to the meeting.
DEPARTMENT REPORTS
1. Monthly Department Report for August 2008
Commissioner Gassman asked what the Homeowners/Renters service is on page
32. Director Hylton stated it is a free service that the Senior Center provides for
applicants to apply to the State for tax breaks.
Commissioner Gassman stated she participated in the cove clean up and wondered
what the missing plaque was. Mr. Howlett stated it was a CVWD plaque that was
stolen.
2. Monthly Department Report for September 2008
Commissioner Quill asked if there is any word on the Bronze Relief Map. Director
Hylton stated Sandy Swan is working on a proposal for replacement.
COMMISSIONER ITEMS
1. Reports from Commissioners Regarding Meetings Attended.
Commissioner Quill attended the Fiesta Luncheon.
Commissioner Gassman attended the First Friday for October.
2. Calendar of Monthly Events
Commissioner Quill asked if there are any Veterans signed up. Director Hylton
stated there are 19. She asked what time the Trails Day stargazing will be.
Director Hylton stated that it should be at 6pm.
Commissioner Brodsky stated that the annual American Cancer Society Relay for
Life will be held at La Quinta High School at 12 noon on November 1 through 12
noon on November 2.
OPEN DISCUSSION
Commissioner Gassman gave corrections to the Marketing Plan to Hylton.
Commissioner Quill
commented
that if someone had an emergency
while on the
Bear Creek Trail,
they would
not know where to tell 911 they
were. She
suggested markers
be placed on
the sidewalks to let people know
what streets
M
Community Services Commission Minutes October 13, 2008
-5-
they are at. Mr. Howlett stated staff would discuss it with the Police and Fire
Departments.
Commissioner Fitzpatrick stated that the City Council approved the Pioneer Park
name and suggested the first standard park sign be placed there. Director Hylton
stated that staff will be looking at a standard design for the park signs.
ADJOURNMENT
It was moved by Commissioners Brodsky/Biegel to adjourn the Community Services
Commission meeting at 6:44 p.m. Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on November
17, 2008 commencing at 5:30 p.m. in the City of La Quinta Study Session Room,
78-495 Calle Tampico, La Quinta, CA 92253.
50uWS
Angea
Community Services Senior Secretary
7
COMMISSION MEETING DATE: November 17, 2008
ITEM TITLE: Consideration of Park Repairs and
Improvements
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: _I_
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
On October 4, 2008, the Community Services Commission held a Special Meeting to
tour the Parks and Public Art. The Parks and Art Tour was held to provide the
Commission an opportunity to visit the parks and make suggestions to the City Council
for future repair and replacement projects as well as new amenities.
Generally, Mid Year Budget requests are for items seen as critical or safety related
priorities that should not wait until the next Fiscal Year. All other recommendations
are usually included as a future Fiscal Year consideration. As part of the Fiscal Year
2008/2009 Mid Year Budget adjustment staff will be requesting to replace playground
safety material at all parks except Fritz Burns Park and Adams Park. These two parks
are planned for playground and safety material replacement in Fiscal Year 2009/2010.
Small items such as tree replacements and benches are generally not to be part of the
larger repair and replacement budget or capital improvement recommendations and will
be addressed by the Parks Manager during the year through the operations budget. The
replacement tree at Desert Pride Park has been installed and the misting station at La
Quinta Park will be installed on the north side and center of the park. AYSO asked that
the misting station not be installed near the concession building. Items such as the
trees by the La Quinta Skate Park, the relocation of the picnic table at Eisenhower
Park, and the installation of Chess/Checker tables at the Civic Centre Campus may be
paid through remaining operation funds at the end of the fiscal year. Any remaining
items will be paid through the 2009/2010 operations budget.
Staff has sent letters to six homeowners regarding their interest in providing access to
Pioneer Park from their Desert Pride homes. To date, there has been no response from
these homeowners.
0
The following are the Community Services Commission and staff suggestions with
cost estimates for park improvements for Fiscal Year 2009-2010:
Adams Park
Replace playground equipment (with climbing wall), shade shelter, and $108,520
safety material.
Repair perimeter trail with new DG and install curbing. $20,000
Civic Center Campus
Replace turf on south side of Campus along Avenida La Fonda with $12,000
plants drip irrigation and decomposed granite (Green Project)
Cove Oasis
Trail Development per the La Quinta Cove Hiking Trails Assessment $5,000 per
(seek Volunteer and Grant Opportunities) year
Fritz Burns Park
Replace playground equipment; add shade structure; and safety $108,500
material
Repair tile on sidewalks (APP funding) $5,000
Pioneer Park
Low level lighting in dog parks (Total of 6 light bollards on walkways $25,000
and 12 up -lights on trees)
Parking (City Managers Office is addressing) N/A
Seasons Retention Basin
Grass volleyball (net with court lines and signage) $1,500
Location to be Determined
9-hole disc golf course $9,000
Staff would like to request that the Commission consider the following
recommendations for parks be placed in the 2010/201 1 Fiscal Year:
Shade structure over playground at Pioneer Park; Remove sand play area and increase
play structure or paint and tile sand box area at Desert Pride Park; Soil preparation and
desert plantings at the Fred Wolff Bear Creek Nature Preserve; Add a shade structure
over the playground at Monticello Park; Low level lighting at Monticello Park; Climbing
wall at Monticello Park; Standard Park signs for all parks.
E
ALTERNATIVES:
The alternatives available to the Commission are:
1. Recommend the Fiscal Year 2009/2010 park projects for the Fiscal Year
2009/2010 Budget; or
2. Do not recommend the Fiscal Year 2009/2010 park projects for the Fiscal Year
2009/2010 Budget; or
3. Provide staff with alternate direction.
Respectfully Submitted
1
Edie Hylton
Community Services Director
M,
COMMISSION MEETING DATE: November 17, 2008
AGENDA CATEGORY:
BUSINESS SESSION: 2
CONSENT CALENDAR:
ITEM TITLE: Consideration of Participation in Holiday STUDY SESSION:
Tree Lighting Ceremony and Breakfast with Santa
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The Holiday Tree Lighting Ceremony will be held at the La Quinta Civic Center Campus
on Friday, December 5, 2008. Staff is requesting assistance from the Commission
from 6-8 pm to help with refreshments and the information table.
Breakfast with Santa will be held at the La Quinta Senior Center on Saturday,
December 13, 2008. Staff is requesting assistance from the Commission from 9-1 1
am to help greet families and serve breakfast.
TERNATIVES:
The alternatives available to the Commission are:
1. Appoint one or more Commissioners to assist with the Tree Lighting Ceremony
and Breakfast with Santa; or
2. Do not appoint one or more Commissioners to assist with the Tree Lighting
Ceremony and Breakfast with Santa; or
3. Provide staff with alternate direction.
RespectfulIV Submitted
Hie Hylton
Community Services Director
11
DEPARTMENT REPORT:
QUM&
Co -
CFI OF
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director 10
DATE: November 18, 2008
SUBJECT: Community Services Department Report for October 2008
Upcoming events of the Community Services Department for December 2008:
Dec 1
*Ageless Action Aerobics (Morning Exercise)
Dec 1
*Mat Pilates
Dec 1
Ballet/Jazz Combo Class, La Quinta High School
Dec 1
Ballet Beginner, La Quinta High School
Dec 1
Jazzercise, Senior Center
Dec 2
*DIY w/Good Design (FREE Class)
Dec 2
*Basic Computer
Dec 2
*Digital Photo
Dec 3
Tap Beginner, La Quinta High School
Dec 3
Ballet/Tap Combo Class, La Quinta High School
Dec 4
*Internet Tour (FREE Class)
Dec 4
*Photo Editing 1
Dec 4
*E-Mail
Dec 5
*On the Ball Training Intermediate
Dec 5
*Walk this Way
Dec 5
*Arts & Crafts Bazaar
Dec 5
Christmas Tree Lighting Ceremony, Civic Center Campus
Dec 5
**First Friday, Museum
Dec 9
*Word Processing
Dec 9
*Photo Editing 2
Dec 11
*Basic Internet
Dec 12
*Winter Wonderland Evening Dance
Dec 13
Breakfast with Santa, Senior Center
Dec 13
**Annual Guided Tour & Luncheon, LQ Hotel
Dec 18
*Holiday Luncheon
Dec 27
Family Nature Walk, Bear Creek Trail
*Senior Center class or activity
**Museum class or activity
12
Community Services Department
Attendance Report for the Month of October 2008
Summary Sheet
Program 2008 2007 Variance Sessions Per Month
2008 2007
Leisure Classes
158
137
21
74
72
Special Events *
907
1125
-218
3
2
Adult Sports/ Fitness
914
840
74
49
46
Museum
128
0
128
6
0
Senior Center
1488
1370
118
136
130
Total
3,595
3,472
123
268
250
Museum Services
Visitors - Adults
221
0
221
23
0
Visitors - Youth
17
0
17
23
0
Total
238
0
238
46
0
Senior Services
Senior Center
384
194
190
26
21
Total
384
194
190
26
21
Sports User Groups
La Quinta Park Use
AYSO
1600
1200
400
25
22
Sports Complex
So. Cal Extreme
75
0
751
0
5
PDLQ Football
230
225
5
14
7
LQ S orts & Youth
120
120
0
26
12
Col. Paige School
AYSO
350
450
-100
4
17
Facility/Park Rentals
Senior Center
Private Pa
200
600
-400
1
3
Churches-2
5251
300
225
7
4
Museum
Meeting Room
125
0
125
3
0
Library
Classroom
550
800
-250
10
16
Park Rentals
La Quinta Park
300
300
0
5
5
Fritz Bums Park
1 60
120
-60
1
2
Total
4,1351
4,115
20
96
93
Total Pr rams
8 352
7,781
571
436
364
Vnluntaar Hours
Museum -
871
01
87
Senior Center
1 202.51
318
-115.5
Total Volunteer Hours
1 2901
318
-29
* Special Events attendance number larger in 2007 due to other community events taking
place on Halloween.
13
Community Services Program Report for October 2008
2008 2007 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Zumba
23
15
8
14
14
Belly Dancing
18
15
3
5
4
Ballroom Dancing
9
29
-20
2
5
Elements - Beg.
.11
9
2
4
5
Computers - Beg.
9
5
4
3
4
Microsoft Word
51
9
-4
31
4
Voiceover
25
0
25
1
0
Guitar -B .
15
8
7
4
2
Guitar- Rock N Blue
5
0
5
4
0
Dispute Resolution
3
0
3
1
0
Tae Kwon Do
5
1
4
11
12
Dance, Play, & Pretend
7
12
-5
4
4
Jazzercise
23
0
23
18
0
Totals
158
103
55
74
54
2008 2007 2008 2007
Participants
Participants
Variance
MeefinW
Meetings
Special Events
Do o-ween
85
75
10
1
1
Halloween Camival'
800
1050
-250
1
1
Savor A Taste
22
0
22
1
0
Totals
907
1125
-218
3
2
2008 2007 2008 2007
Participants
Participants
Variance
Meetin s
Meetings
Adult Sports & Fitness
open Gym Basketball
183
175
8
22
19
Fitness Center
731
445
286
271
23
Totals
9141
620
2941
42
2008 2nm 2008 2007
Participants
Participants
Variance
Meetings
Meetings
Museum
Research Requests
14
0
14
4
0
Story Time
22
0
22
1
0
First Friday
92
0
92
1
0
Totals
128
0
128
6
0
[community Services Totals
2,107
1,848
259
132
98
'Halloween Carnival - attendance lower due to other community events that took place on Halloween.
Event date fell on Halloween.
14
Monthly Revenue Report for October 2008
Monthiv Revenue - Facilit Rentals 2008 2007 Variance
Libra
$
275.00
$
630.00
$
355.00
Museum
$
100.00
$
-
$
100.00
Senior Center
$
3,235.00
$
3,265.00
$
30.00
Parks
$
320.00
$
390.00
$
70.00
Sports Fields
$
400.00
$
1,105.50
$
705.50
Monthly Facility Revenue
$
4,330.00
$
5,390.50
$
1,060.50
Monthly Revenue
Museum
$
424.56
$
-
$
424.56
Senior Center *
$
6,172.25
$
9,979.63
$
3,807.38
Gommunity,5ervices **
$
4,312.00
$
3,126.00
$
1,186.00
La Quinta Resident Cards
$
1,425.00
$
2,085.00
$
660.00
Fitness Cards
$
435.00
$
585.00
$
150.00
Total Revenue
$
12,768.81
$
16,776.63
$
3,006.82
Revenue Year to Date
Facility Revenue
$
13,734.50
$
24,843.50
$
11,109.00
Museum
$
803.03
$
$
803.03
Senior Center
$
17,936.75
$
25,797.63
$
7,861.88
Community Services
$
25,253.00
$
23,850.50
$
1,402.50
La Quinta Resident Cards
$
4,290.00
$
5,730.00
$
1,440.00
Fitness Cards
$
2,635.00
$
2,305.00
$
330.00
Total Revenue to Date
$
64,651.28
$
82,526.63
1 $
17,875.35
* Revenue decrease is due to more free and low cost classes being offered
compared to last year.
" Revenue is lower this year due to postponement of Fall Soccer League,
which will now begin in January.
15
Senior Center Attendance
Senior Center Program Report for October 2008
Participation
Participation
Variance
eetin s
Meetings
2 08
20
2008
Senior Activities
ACBL Bride
272
200
72
5
4
Afternoon Tea
30
0
30
1
0
Bridge, SociaWarty
399
382
17
16
14
Harvest Ball Evening Dance
40
46
-6
1
1
Health Fairs
191
200
-91
2
1
Monthly Birthday Party
35
30
5
1
1
Monthly Luncheon Halloween
95
85
10
1
1
Movie Time
55
27
28
5
4
Putting Action
6
0
6
2
0
Tennis
44
0
44
8
0
Senior Activity Total
1167
970
197
42
26
Senior Leisure Classes
Arts & Crafts(Holiday Jars & Gift Bags)
11
6
5
1
3
Ballroom Dance
6
30
-24
5
3
Bridge Classes
17
27
-10
5
5
Computer Classes
24
53
-29
8
5
Dog Training
4
0
4
3
0
Exercise
38
38
0
14
14
Golden Tones
51
59
-8
4
5
Hooked on Loops
8
11
-3
4
2
Issues of the Day
34
0
34
1
0
Quilters
15
30
-15
4
3
Sketch & Draw
11
9
2
4
4
Spanish
6
10
-4
4
4
Tai Chi
9
14
-5
9
8
Therapeutic Yoga
12
0
12
3
0
Ukulele Beginning
10
0
10
4
0
Ukulele Players
15
29
-14
9
4
Watercolor
12
10
2
3
4
Woodcarvers
30
18
12
5
4
Yoga for Health
8
0
8
4
0
Senior Leisure Classes Total
321
3"
-23
94
68
TOTAL SENIOR PROGRAMS
1488
1314
174
136
94
Senior Services
Financial Advisor
1
0
1
1
0
FIND
149
97
521
5
4
Geriatric Consultation
1
0
1
1
0
Homeowners/Renters
6
0
6
3
0
HICAP
46
7
39
5
2
Legal Consultation
6
6
0
1
1
Mature Driver Training
9
0
9
0
1
Notary Services
2
0
2
1
0
Seminars - October 1
8
19
-11
1
1
FREE Class 7 'see list below
131
0
131
is
0
Volunteers
25
26
-1
n/a
n/a
TOTAL SENIOR SERVICES
384
155
2291
26
9
SENIOR CENTER TOTAL
1872
1469
4031
162
103
• Free Classes: On the Bali Training, Chair Yoga, DIY, lh&o Briddg% Internet Tour,
Native American Cultural Experience & Arthritis Self Help.
16
2008
2007
Variance
Volunteer Hours
Senior Center
202.5
318
-115.5
Volunteer Total:
zo2.5
_
318
115.5
Revenue j
Senior Center Revenue
$6,172.25
$9,979.63
-$3,807.3_8
Revenue Total:
$6,172.25
$9,979.63
-$3,807.38
Oct-08
"Revenue is down due to an increase in attendance for FREE2ow Cost classes offered this
season.
17
Parks Activities Updates
For October 2008
Two new picnic tables have been placed along the south path at the Civic
Center Campus. These tables are made from recycled material and are in a
location where the users can enjoy the views from the Civic Center Campus.
The arbors at Fritz Burns Park were repaired and repainted this month.
These arbors are over 15 years old and in generally good condition. The
ornamental wood finish work around the bases of the vertical posts had
become damaged. Contractors were able to replace all of the finish work
around the vertical posts and the repairs were then painted to match the
existing color.
The water feature at Adams Park was replaced with a new misting station.
The old water feature was continually leaking causing ongoing maintenance
issues and wasted water. The new misting station will provide relief during
hot days and is more water efficient.
New signs and trash cans have been installed at the five entrances to the
Fred Wolff Bear Creek Nature Preserve. These new items are constructed
from recycled materials and were purchased with. grant funds. The fence for
the Preserve, that was installed last winter, was also purchased with the
same grant funds.
in
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