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2008 11 18 CCeeo 4 4 ad4a City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, NOVEMBER 18, 2008 DUE TO THERE BEING NO CLOSED SESSION SCHEDULED, THE CITY COUNCIL WILL CONVENE AT 4:00 P.M. Beginning Resolution No. 2008-072 Ordinance No. 463 CALL TO ORDER Roll Call: Council Members: Henderson, Kirk, Osborne, Sniff, and Mayor Adolph CLOSED SESSION — NONE PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. 001 City Council Agenda 1 November 18, 2008 CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF NOVEMBER 4, 2008. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 18, 2008. 2. RECEIVE AND FILE TREASURER'S REPORT DATED SEPTEMBER 30, 2008. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED SEPTEMBER 30, 2008 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE GOLF & PARKS MANAGER TO ATTEND THE GOLF COURSE SUPERINTENDENTS ASSOCIATION OF AMERICA'S INTERNATIONAL GOLF INDUSTRY TRADESHOW AND CONFERENCE TO BE HELD IN NEW ORLEANS, LOUISIANA, FEBRUARY 4-8, 2009. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SERVICES DIRECTOR, RECREATION SUPERVISOR, AND ONE COMMUNITY SERVICES COMMISSIONER TO ATTEND THE CALIFORNIA PARKS AND RECREATION SOCIETY CONFERENCE IN SANTA CLARA, CALIFORNIA, MARCH 3-6, 2009. 6. ADOPTION OF A RESOLUTION ACCEPTING CASH DONATIONS FROM RUTAN AND TUCKER, ROSENOW SPEVACEK GROUP, AND NAI CONSULTING, INC. FOR THE EMPLOYEE RECOGNITION BANQUET. 002 City Council Agenda 2 November 18, 2008 7. APPROVAL OF SECOND READING OF ORDINANCE NO. 462, AMENDING TITLE 11, CHAPTER 11.72 OF THE LA QUINTA MUNICIPAL CODE TO ADD CERTAIN VECTOR -RELATED CONDITIONS TO THE DEFINITION OF "PUBLIC NUISANCE." 8. APPROVAL OF CONTRACT AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH KATZ OKITSU & ASSOCIATES (KOA) TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) FOR THE PHASE III HIGHWAY 111 STREET IMPROVEMENTS, PROJECT NO. 2006-04. 9. ACCEPTANCE OF AN ENERGY EFFICIENCY FEASIBILITY AND GREEN HOUSE GAS EMISSION STUDY PROVIDED BY IMPERIAL IRRIGATION DISTRICT AND PREPARED BY LINCUS, INC. 10. APPROVAL OF A CONTRACT EXTENSION WITH THE PLANNING CENTER FOR PREPARATION OF THE 2008 LA QUINTA HOUSING ELEMENT UPDATE. 11. ACCEPTANCE OF THE PLANNING COMMISSION'S APPROVAL OF TENTATIVE PARCEL MAP 35559 AND SITE DEVELOPMENT PERMIT 2008-903 FOR A 50,000± SQUARE FOOT RETAIL COMMERCIAL PROJECT ON A 3.8 ACRE PARCEL KNOWN AS THE SHOPPES AT LA QUINTA, LOCATED EAST OF WASHINGTON STREET, WEST OF CALEO BAY ROAD, AND 500 FEET NORTH OF AVENUE 48. APPLICANT: TALBERT DEVELOPMENT, INC. BUSINESS SESSION 1. CONSIDERATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2008. A. MINUTE ORDER ACTION 2. CONSIDERATION OF A SUPPLEMENTAL MARKETING AGREEMENT WITH THE BOB HOPE CHRYSLER CLASSIC. A. MINUTE ORDER ACTION 003 City Council Agenda 3 November 18, 2008 3. CONSIDERATION OF CHAMBER OF COMMERCE REQUEST TO EXTEND LEASE OF LIBRARY SPACE. A. MINUTE ORDER ACTION STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (HENDERSON) 2. BOB HOPE CHRYSLER CLASSIC AD -HOC COMMITTEE 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (HENDERSON) 8. C.V. MOUNTAINS CONSERVANCY (KIRK) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. FRIENDS OF DESERT MOUNTAINS (KIRK) 11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (OSBORNE) 12. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (HENDERSON) 14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 15. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 17. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 18. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 19. ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE MINUTES OF OCTOBER 1, 2008 20. PLANNING COMMISSION MINUTES OF OCTOBER 14, 2008 21. INVESTMENT ADVISORY BOARD MINUTES OF OCTOBER 8, 2008 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 004 City Council Agenda 4 November 18, 2008 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR B. JANUARY 6, 2009, CITY COUNCIL/REDEVELOPMENT AGENCY MEETING 4. BUILDING & SAFETY DEPARTMENT REPORT FOR OCTOBER 2008 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR OCTOBER 2008 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR OCTOBER 2008 8. PUBLIC WORKS DEPARTMENT REPORT FOR OCTOBER 2008 9. POLICE DEPARTMENT REPORT FOR OCTOBER 2008 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 005 City Council Agenda 5 November 18, 2008 1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION APPROVING PROPOSALS AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2009/2010. A. RESOLUTION ACTION ADJOURNMENT A special joint meeting of the City Council and City Commissions will be held on November 25, 2008, at 5:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. The next regular meeting of the City Council will be held on December 2, 2008, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. ,. 0O6 City Council Agenda 6 November 18, 2008 DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of November 18, 2008, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on November 14, 2008. DATED: ovember 14, 2008 VERONICA J ONTECINO, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. 007 City Council Agenda 7 November 18, 2008 La Q•c ot yw� CF`k OF T'9w COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Demand Register Dated November 18, 2008 RECOMMENDATION: Approve Demand Register Dated November 18, 2008 BACKGROUND: Prepaid Warrants: 80330 - 80355) 80356 - 80378) Voids} Wire Transfers} P/R 35502 - 355111 P/R Tax Transfers} Payable Warrants: 80379 - 805201 FISCAL IMPLICATIONS: Demand of Cash - City ^^ Demand of Cash -RDA John M. Falconer, Finance Director 489,450.94 28,375.01 (50.00) 4,693,385.79 244,420.26 66,497.79 358,775.71 $5,880,855.50 $1,339,883.43 $4,540,972.07 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR J STUDY SESSION PUBLIC HEARING ; ob CITY OF LA QUINTA BANK TRANSACTIONS 10/29/08 - 11/10/08 10/28/08 WIRE TRANSFER - WATERCOLORS $103,000.00 10/30/08 WIRE TRANSFER - WASHINGTON APTS $4,098,216 55 10/31/08 WIRE TRANSFER - PERS $62,715 41 11/03/08 WIRE TRANSFER - HEALTH PREMIUM $97,460.01 11/04/08 WIRE TRANSFER - WATERCOLORS $103,000 00 11/05/08 WIRE TRANSFER - LANDMARK $228,993 82 TOTAL WIRE TRANSFER OUT $4,693,385 79 009 .. 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BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated September 30, 2008 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, a4m n +U-Lo� John M. Falconer, Finance Director U52 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta G53 2 ATTACHMENT 1 "&t�p 4 1 Q&rcv MEMORANDUM TO, La Quinta City Council FROM John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for September 30, 2008 DATE October 31, 2008 Attached is the Treasurer's Report for the month ending September 30, 2008. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month Investment Beginning Purchased Notes Sold/Matured Other Endin Chan e Cash (3) $ 10,879,936 (1) $ (10,888,293) $ (8,357) $ (10.888,293) LAIF 46,503,920 4,000,000 (1,250,000) (5,000,000) 0 11,307 49,253,920 33,844,739 2.750,000 5,011,307 US Treasuries (2) Enterprises (2) 28.833,432 57,762,273 10,000,000 (10,000,000) 51,721 47,813,994 (9,948,279) US Gov't Sponsored Commercial Paper (2) 22,916,716 7,000,000 (8,000,000) 11,615 21,928,331 (988,385) Corporate Notes 7,981,113 1 3,428,656 4,721 7,985,834 8,092,446 4,721 3,428,656 Mutual Funds 17,981,113 $ 186,398,492 $ 21,000,000 $ 38,566,949 $ 79,364 1 $ 168,910,907 1 $ 17,487,585 Total I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code, and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end Date John M Falconer Finance Director7Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments (3) The cash account may reflect a negative balance This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. �54 3 Treasurer's Commentary For the Month of September 2008 Cash Balances — The portfolio size decreased by $17.5 million to $169 million. The major reason for the decrease was $11 million in debt service payments and $6.2 million in payments for major capital projects including $4.7 million for the Ave 48`h/Adams Apartments, $482,000 for Ave 52 Bridge Improvements, $200,000 for Adams Street/Hwy 111 Improvements and $200,000 for SilverRock Clubhouse design. Investment Activity — The average maturity of the portfolio increased by 4 days to 55 days at the end of September. The Treasurer follows a buy and hold investment policy and has not sold investments before maturity to take advantage of market conditions. A maturing Freddie Mac was not reinvested due to the 30% overall limitation on GSE's and was replaced with a six month U.S. Treasury Bill. Due to market conditions the Treasurer is limiting investments in Commercial Paper to non -financial entities. The sweep account earned $2,241 in interest income for the month of September and the bank fees for the month were $ 2,099 which resulted in a net increase of $ 142 in real savings. Portfolio Performance — The overall portfolio performance decreased by twenty four (24) basis points from the prior month and ended at 2.64% for the month, with the pooled cash investments yielding 2.81 %. This decrease was partly due to a maturing $10 million Freddie Mac GSE of 5.29% being replaced by a six month Treasury Bill with a .845% yield. With the average maturity of 55 days, the portfolio yield should remain at these levels for the next three months with a small downward trend based upon reinvestments at lower rates. The Treasurer has more of a barbell maturity schedule with the longer term investments helping to keep yields higher as interest rates will gradually be falling. At this time last year, the portfolio was yielding 5.16% which reflects the current interest rate environment. Future Thoughts Due to the current liquidity crisis impacting financial and business institutions the Treasurer is concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage (35%) because its rate declines slower in a declining rate environment... Based upon the current 30% limitation imposed by the investment policy for GSE's, the Treasurer will continue to maintain investments at the maximum allowable percentage. The Treasurer will not be investing in corporate notes and will continue to look at Commercial Paper (in non -financial institutions) with 30 to 90 day maturities. Bond proceeds will be laddered in three- and six-month Treasury bills as they mature. 055 0 E > E O co v co v co v 0 v co v c v `° v v co v co u Z z z z ° z z 0 z z z w 1 v,=in 0 c E n ° °o v `m c o w w 0 o 9 m N C @ C � y y m y y ry N N m E E y m y p `m > $ o _ _ m= m a s 0_0 0 0 co- d v> a v> oa v dE E E E En0 �O � @ mE fww�ww O O = o� N � m m - 6 co o yn5 0 = o o E w E w 0000 y0 000 o-o n9 m o n m o000 v o O O o O N O O O o O Q a O O Y1O1 N P O O 41 O N O N M O W d O d O O o0000 yE 0 0 0 0 � o 0 E o 0 0 0 0 0 o F;] n�-- E--- i o "�o oo o oo o,0000 0 0 0 o e e O O G+ 00000 p O O N O O m O N d J M O oo,o 000 000, aye o a o0 000 056 C5 00o0 a a o < o 6 o 0 0 0 0 o m o 0 0? ro o 0 0 0 M N 6 P N V] N N N N co M N m m O O O O N N (V O d O a Q O O O O O O O O O O O O o O O aE ° a 0000 o,o �0000 oa-o 000 000 000o 000 p e e E 000 o f O M N N m Y1 M M 11516 N c c E v m 056 5 dHP sE�U o N30Y ��ay�Ty}T u i u jTY i ?yYY� � i zz°zzzzz >Yz >�zzz >g�z.zz zH S, E C bbb [ EysEb E aaaaaaaaffi E a �aa � eases �X Xf X,fff�X,�X 9Rf -y Sao 9bpEX $]nrvnrvry &f Xf e i Erv�nrvrv$8�� rvr Y2ffi Sinn e t �sr°_aaa��aoo UM R XX ass N'a`ao�s 5ga� HM RESo. - ��n �LLos ��.$�A pad 2!3rz3Y„ $gym 5�n SS 5 S�yafgg� A &28�38 X f ff Xf MUrn'�� X8f �f fgg ��ryX a rvry „� a a c?____ --------- oil s 8 Ell vm mmmm �p g a � & t iwLLEELLx- dm t t a� E :a - dc;xcccv 'ac sMac,s; asBmN�2`iiziiiii� 4c�? 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ES w�� 8 oom n ��Nm�mmry a a <Yn�mry eCt�ww«�« and a ��ee�aP'm dRHogMw ^� v^M °'e �8"mr'»�^ mo'8rvm�mm� mom_ rvm E ga mew €�v mmamrve ME N21. 2_$ e� r� g m.�m2 my m do.ggsg.rvl§ rrvmm� mo ��e �m gy mmm�w` Eoonnmmm� ym m�ffiy�4 .m ERI2 R!m mvry a N N_N�„ q ms� �omemm� 0- r.r.&'.e A$m�o ry myvm �r$ r�.n m gio 01rv�,N N N_Ogg va �vmi yy r gvminnmm - ��°J`m W W W $ v 81nz°8" n aviq z°8� � a 8n ay �Nn z8n" n amA 'F ?EEu 2`°Jc E_ b 2c yc= E iEg v ov as L0-�(n �25 °' �'8 =ymNER mEgso r U�»n`uEr uiE rUVIDi7 JnU Yi= ruy»n`�ir 0 ru'1r9i»n`u°D 060 rj '$ miO yrAim �Ny `m�mm� A c � o q M V M OI O N N 1� r O n m 0 LL N N N Ap N N a V N O 0� N 0 W d N yNNNQ M N W n q N V' p pbj O p p M O a W M n N m O n r m O d N O N h M 'k Obi N d 0D N A N 4 LL LL N N O W N N bW N N O W 0 b T N u q W V � b 10 N N M b n C N yWj N q J T W 0 W O �D N W m m N N q N W O N W -� W W m A Of M b h N W V fN ' LL Q Q N Y W n d m W M M N N Mm O IAO W b �oor� y O y u A N N N Q m N N 0 Q N b O _ O N W Z � N O n � p N O O W O U O n IW+I O i(i Oi N IOO V � N 9 P 0 (Wp 0 A W 1 N W fWil LL O N N C u oM 00f N O Ol V N W In M ro O O N a w Nm`p6M°' N N C) rvnmo�o A N b F W A N N M N a N r n C E L N Q C r O C N � q d m d d q 21 N U C N y L q _ C N d Ic q U d y O d O C O C d r i C d> d N w d O Dt t C d N v C VO d d d q q m C C U d= 0 and=l0 d O m L C d LL m a`r 0Om ww¢OUot- z U w z a N N mU G61 10 City of La Gmma Reconciliation of Actual and Surplus Funds CM. Redevelopment A98nry and Fnanpn9 Aumo, September 30, 20M Balance of Actual Funds 168910.07 Less Perry cash FUMs (1.250) Less Non-Suratis Funds 1,513, 179 Balance of Surplus Funds $ 167,396478 Cfty Lssb dlmesbxnts Bank Acwum Name-AymdabN Sm lus T e B-it SugluS Yes Ad,Yes $urylus Welts Farpo'Oemand No C=c V S (889.]&5) $ - $ as 1k Fargo -Sweep No Sweep 811,)SJ - - PelryCash- UemarN No N/A 1,250 WeIIS Fa or1 un 'Demand Yes Check.. $ 38625 $ ]8625 $ ]BA25 Toil - Bank Acwump 38,d25 U S Treazury Cusrodmrr AvaAabil Surplus IssuerFr pmoNzeO Value Surplus Yes Ad Surplus yen Bank of N¢w YOM1-Demand Yes T-Btll 9,9fi1020 9,961,020 9,961,020 TOlal-U$h¢dsu 9961020 9.981020 9,581020 U SGovemmeni Sponmred Enlerpcps, AmnmzM Surplus Surplus CWIWidO'Avabpal Suppose IsumenTyla, Value you All you Bank of Now York Demand Yes FRNaIn Mac 2993476 2,993476 2993476 Bank of New York - Demand Yes FHLB 1'ear 0 1,994350 1990,350 Bank of New York' Demand Yes FFCB 4,938.822 4,938,822 4.930,022 Bank of IN w YOM1' De mend Yes FFCB 9.961 Sol 9961,BW 9961506 Bank Ol New YOO Demand Yes Freddie Mac d,d]0,9B9 4,478,989 4d78,989 Brink of New Yod' Oema Y¢a FHLB 8,013.]d] 5,013]4] 8,013,]4] Bank of New York' D22 Yes FHLB 9,998.210 9,998,210 9,998210 Brink of New York -¢¢mall Yes FHLB 295580 2,955,883 2,955,863 Bank of New YoM-Demand you Freddie Man 2.482,731 2482731 2,082)31 iaNL U S Gavemmem S¢cmNes 47,813,991 47,013,994 47,813994 Medium Term Note Bwk Burylus Surplus CusrWmn- Avaradd Surplus Issuer? Value Yes Ad Ves Bank of New Ymk' OemaM Yes Is--'Earecal llal 2,9E0,106 2,998,1W 2,998,106 Bank 01 N¢w Y0rb 0VF Yes USBan6ory 3,00.027 3,00a 27 3..3,027 Bank of New Yo k - Demand Yes General EkMCCa XaI 19ail 198q]Ot 199d ]01 TWaI-Medium Term Pa r I],985,66 ],9r158]d ].9&S,BId Pmlessw- ManaOed Account Surples us SYM NamemeAvailabJi _ _ ___ Surplus Type Bwk Y Atl Yeks I Lomb PmlesswnallY ManapeO AcmuM - -m.l Agency lnveslmenl Fine! Surplus Surylus Name - AvadVDA Sunplus T Book Yes Ad Yes LAF- Cdy'Dema. Tes 51ale Purl 39 M8006 39,d18006 (1,561,211) 3I,096,8]5 IAIF- RDA-Do"and Yes Sure, Pool 9,W2g 980.583d 88W 036 Trust Spite And d9253920 d9.253,928 1 J1561,211 0]692)09 Total Cry ImesNxnls tl6,Bd],OBB Total Cly Cal 8 Investments t3s,B]d,]dz Full Aset lmesbne. POff.' CM 1. mains Oueardon- Avwd'ml Surplus Issuer? AmONz N Value Surplus Yes Act Surplus Te5 2002 RDA U S Bank-0IP 200d Finance Aubp -CIP Yes Yes U S Treasury Bill UST. a BIII 13,9331fi9 9%1550 13,932169 Fri 55. 13,932,169 9851550 Total -US Treasury 23,sell 23,883719 23883719 PORIOIiO-MWWIFUMS TmaNe'AvaJaoil Su lus Money MdAel All Fund Book Value Burplus Yes Ad Sol Yes Crv¢ Center U S Bank Pmbs YES IVAme. Crv¢CenterU$Eank' Ckb1Svc YES V American 1 1 1 1994 RDA US Banta-0eM Svc YES 1st American 11R5 RDA U S BankSIR YES 1V American 1995 RDA U S Bank - SFGGdl Focal TES 151 American 300d Fin Audi - 1995 US Bank' Eacmw YES 151 American - - 1998RDA USBank -City YES 1st Amerman 1998 RDA USBank-0OI Svc YES 1tl American 1998 RDA U S Bank � Special Fund YES 19 Ame. 1998 RDA V S Bank -DIP YES to Amenlan 2001 RDA US Bank -Dbl Svc YES IV American 200I RDA US Bank -CIP YES IV Amenican 2032 RDA US Bank - Dan Svc TES 19 American 2002 RDA US Bank -CIP YES I. American 2,860,30 2.850,395 2,860,30 2033 Taxable RDA U S Bank -DS YES IV Aml 20M Tdaabk RDA S Bank'001 YES 1V American - 20o3Taxa0kRDA USBel YES 151Amerli 20% Fin Audi US Bank -CIP YES 1M American 5,232,050 5,232050 5,232,050 2004 Fin ANh US Bank -001 YES tAAmerlwn SUMotaL MNudI FUM 8,092,dd8 8,092446 11092446 Total Flsul A9eM lmesMwnb Sul NO M Surplus No All $ Atlual% Su— us Te5 S (089 ]051 $ 2A02,966 5 1,513,179 8611. $ (811 ]53) ' 1250 1,250 S d6}82 S I I S 1,514,429 -0OM9X 0.p200X Surplus No pd Surplus No All FurWs Surylus yen [Actua,% 559I2% 59506°/. Surplus No Ad Surylus No All Funds Actual% Surplus Yes 28301 265633% Surplus No Ad Surplus No All Fulls Actual Surplus Yes Surylus Buzplus All FJMs Surplus No Art No Atlual% Yes 129822% 130996% S-W Stamps All FYM2 $urplYs NO Ad No Atlual% Ves o 990B% Bopdo% sorvma N0 Ad survlua NO MFundd Atlual Yr survlua Yea 29159]% 286909% 61.mdzx ad.e]Sox d6,Tax 1,561)11 1,su,6z9 61.paezx ap.esnx Surplus No Ad Suplus N0 All Funds Acual% Surpus Yes 1A 1399% 162fi]6% Surplus No Ad Surylus No All Furst Atlual% Surplus Yee d ]910% d 8303% Lr 0 N,9)6,165 34,976,165 191,9]6,185 19,9]09X 191@iX Grand Total 168.910,90]1 168,957,689 1,561.211 16],J96,d]8 45782 1,56"ll j 1 City of La Ownta Comparative Rates of Interest September 30, 2008 Year Month FY 02103 July 2002 August 2002 Sept2002 01 Nov 2002 Dec 2002 Jan 2003 Feb 2003 Mar 2003 Apr2003 May 2003 June 2003 FY 03104 July 2003 August2003 Sept 2003 Oct 2003 Nov 2003 Dec 2003 Jan 2004 Feb 2004 Mar2004 Apr2004 May 2004 June 2004 F Y 04105 July 2004 August 200, Sept2004 Oct 2004 Nov 2004 Dec 2004 Jan 2005 Feb 2005 Mar2005 Apr2005 May 2005 June 2005 FY 05106 July 2005 August2005 Sept2005 Oct 2005 Nov 2005 Dec 2005 Jan 2006 Feb 2006 Mar 2006 Apr2006 May 2006 June 2006 FY 06102 July 2006 August 200C Sept 2006 Oct 2006 Nov 2006 Dec2006 Jan 2007 Feb 2007 Mar2007 Apr2007 May 200➢ June 2007 FY 07I08 July 2007 Augus12007 Sept 2007 002007 Nov 2007 Dec 2007 Jan 2008 Feb 2008 Mar2008 Apr2008 May 2008 June 2008 FY 08109 July 2008 August 200E Sept 200E Oct 2008 Nov 2008 Dec 2008 Jan 2009 Feb 2009 Mar2009 Apr2009 May 2009 une2009 _ City of La Ou nta Annualized Earnings Pooled Cash Fiscal Agent Overall 246% 100% 205% 245% 127% 207% 246% 126% 210% 241% 100% 208% 232% 100% 202% 223% 100% 180% 211% 080% 162% 199% 059% 174% 201% 075% 178% 198% 072% 176% 186% 073% 154% 173% 049% 140% 166% 052% 143% 165% 045% 135% 165% 049% 126% 159% 048% 136% 1 U% 048% 1 38% 167% 05Y% 141% 158% 030% 137% 165% 030% 138% 150% 050% 133% 160% 050% 133% 1 54 % 050% 1 36% 169% 047% 162% 173% 060% 168% 193% 050% 157% 179% 107% 168% 179% 1 14% 1 72% 179% 143% 173% 189% 223% 208% 200% 225% 212% 216% 226% 222% 216% 267% 243% 227% 269% 249% 247% 270% 258% 259% 310% 283% 265% 311% 267% 264% 311% 281% 307% 348% 320% 333% 351% 334% 320% 353% 355% 381% 363% 362% 411% 400% 406% 414% 401 % 409% 421% 445% 431% 430% 446% 437% 467% 448% 460% 474% 498% 483% 493% 500% 496% 494% 501% 497% 498% 501% 499% 500% 602% 501% 504% 503% 503% 508% 504% 506% 518% 512% 516% 619% 513% 517% 521% 503% 515% 520% 514% 515% 520% 505% 516% 519% 488% 510% 521% 490% 512% 517% 485% 508% 516% 486% 506% 511% 485% 502% 503% 483% 496% 495% 343% 445% 458% 333% 422% 412% 324% 385% 407% 283% 367% 345% 327% 341% 314% 327% 317% 309% 194 % 286% 299% 193% 277% 316% 192% 288% 281% 192% 264% Three Month 172 1 64 % 2 59% 139 1 62% 260% 121 1 55% 249% 109 1 29% 2 30% 163 1 27% 2 31% 137 116% 210% 131 1 20% 1 95% 117 118% 198% 92 117% 186 % 74 110% 180 % 123 085% 170% 131 0 98% 1 65% 110 106% 163% 80 101% 164% 121 104% 160% 98 1 03% 1 57% 117 099% 155% 140 1 00% 1 53% 120 101% 144% 155 101% 147% 137 119% 145% 137 1 38% 143% 209 1 73% 143% 214 1 74% 1 60% 12 178% 167% 167 1 95% 1 77% 112 2 04% 1 89% 113 237% 200% 145 256% 213% 109 2 56% 2 26% 104 285% 239% 120 285% 237% 93 309% 272% 64 311% 285% 113 322% 2 W% 93 354% 308% 84 3 69% 3 18% 76 375% 332% 65 375% 346% 96 416% 364% 68 420% 381% 112 444% 396% 73 458% 404% 110 463% 414% 92 474% 431% 67 484% 456% 78 511% 470% 95 506% 485% 48 497% 495% 53 500% 502% 67 496% 510% 62 494% 613% 80 490% 513% 64 498% 516% 45 495% 518% 67 488% 521% 42 484% 522% 32 481% 525% 85 481% 525% 129 480% 526% 109 459% 525% 129 400% 523% 116 396% 514% 99 334% 496% 123 339% 480% 96 231% 462% e6 20Y% 416% 74 1 50% 3 78% 82 1 70% 3 40 % 63 1 92% 307% 80 214% 289% 62 170% 188% 229% 218% 299% 51 169% 189% 214% 208% 278% 55 142% 179% 196% 213% 277% C63 IF 00 w o c m` E a � N c � � c N Q m o y m O LL Q' H O — 7 m Q c 7 c V1 f6 f6 W _ c o 00 o c � ,x a cn �IA }Q I = o c N E w c C 3 N C N m E U cn a > ar c o - IL o 0 o c c o m E E N W W N N N N _ R 4+ 7 7 c C c to 41 Q o M CDt Q I O � t Q N o 0 0 0 0 0 O 0 0 U) o LO o d � o _o a o R M cli N N O O CL Q a 0 I / 1 �I 1 I I I I I pp' I p r I I I I I U y3 r 1 'rI U 64 13 • AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 18, 2008 BUSINESS SESSION: _2 ITEM TITLE: Receive and File Transmittal of Revenue CONSENT CALENDAR: and Expenditure Report dated September 30, 2008 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the September 30, 2008 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, 'l -Yw J-Z�� John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures, September 30, 2008 n65 A l l A(:FIIVItN 17 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/0112008 - 0913012008 FUNDS BUDGET RECEIVED RECEIVED General $40,098,089.00 $2,954.295.27 7.40% Library 2,628,60000 0.00 0.00% Gas Tax Revenue 990,400 00 119,146 25 12 00% Federal Assistance 186,11000 000 0.00% JAG Gram 000 000 000% Sleet (Cops) Revenue 100.500 00 6344 0 10 % Indian Gaming 150,60000 404.51 030% Lighting & Landscaping 927,90000 000 000% RCTC 1,997,70000 109,11875 550% Development Funding 000 000 000% Cnme Violent Task Force 83,600.00 31,880A7 3810% AS 939 141,10000 4,02304 290% Quimby 1,029,600.00 29,05402 280% Infrastructure 0.00 1,12514 000% Proposition 1B 557,17100 1,739.93 030% South Coast Air Quality 56,200.00 13,55049 2410% Transportation 1,034,40000 615,76312 5950% Parks & Recreation 356,800.00 56,196 00 15 80% Civic Center 424,20000 88,329.56 2080% Library Development 142,00000 27,125.07 1910% Community Center 69,40000 7,849.48 1130% Street Facility 35,60000 21,61703 6070% Park Facility 10,800.00 1,66331 15.40 % Fire Protection Facility 59,60000 12,479.46 20.90% Arts In Public Places 102,700 DO 89,155 77 86.80% Interest Allocation 0.00 000 000% Capital Improvement 118,009,18300 10,067,230A6 8.50% Equipment Replacement 807,181 DO 724,82183 89.80% Information Technology 529,20100 498,44311 9420% Park Equipment & Facility 447.694 DO 418,19497 9340% SilverRock Golf 3,759,926.00 346,82106 920% SilverRock Golf Reserve 79,199.00 47433 060% LO Public Safety Officer 2,50000 2.05733 82 30 % La Quinta Financing Authority 6,610,87400 3,781,628.13 57 20% RDA Project Area No. 1 81,746,779 DO 3,287,30259 400% RDA Project Area No. 2 31,883,59800 1,477,87117 460% Total $295 059 205 00 $24,789 424 79 8.40% 066 z CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/2008 - 09130/2008 FUNDS ADJUSTED BUDGET EXPENDITURES REMAINING BUDGET PERCENT General Library 1,686,23700 122,382A2 1,563,85458 7.3% Gas Tax 1,067,40700 160,753.50 906,653.50 151% Federal Assistance 186,11000 498.40 185,61160 03% JAG Grant 0.00 0.00 000 00% Slesf (Cops) Revenue 100,400.00 000 100,400.00 0.0% Indian Gaming 150,60000 000 150,60000 0.0% Lighting & Landscaping 927,90000 231,97489 695,92511 25.0% RCTC 3,744,877.00 109,11875 3,635,75825 2.9% Development Agreement 000 0.00 000 00% CV Violent Crime Task Force 57,10000 9,55856 47,54144 167% AB 939 000 0.00 000 00% Quimby 9,030,13100 0.00 9,030,13100 00% Infrastructure 397,57600 0.00 397,57600 0.0% Proposition 1B 1,164,99600 1,91473 1,163,08127 02% South Coast Air Quality 26,600 00 11,352 31 15,247 69 42 7% Transportation 8,284,991.00 898,99649 7,385,994.51 109% Parks & Recreation 37,600.00 10,36798 27,13202 2T6% Civic Center 434,014.00 114,18388 319,830.12 26.3% Library Development 48,750.00 13,350.69 35,39931 27.4% Community Center 000 000 0.00 00% Street Facility 2,484.56300 3,890.00 2,480,673.00 02% Park Facility 000 0.00 0.00 0.0% Fire Protection 1,423.125 00 12,204 99 1,410,920 01 0 9 % Arts In Public Places 696,20000 24,79884 668,05116 36% Interest Allocation 000 000 000 00% Capital Improvement 118,009,18300 10,067,23016 107,838.35449 85% Equipment Replacement 878.646.00 30,60608 848,03992 3.5% Information Technology 627,87700 86,92923 540.94777 138% Park Maintenance Facility 87.56500 12,99201 58,069.19 148% SilverRock Golf 4,519,571 00 754,282.20 3,765,288 80 16 7% SilverRock Reserve 000 0.00 000 00% LQ Public Safety Officer 2,000.00 000 2,00000 0.0% La Quints Financing Authority 6,612,24400 3,787,83055 2,824,413.45 573% RDA Prefect Area No. 1 127,373,150.00 000 113,408,00536 00% RDA Project Area No 2 44,846.99500 12,514,99035 32,332,004.65 279% oa p61 3 0710112008 - 0913012008 CITY OF LA OUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax- Mitigation Mess Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Burrtec Admn Cost Reimb Community Services Fees Finance Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc Fines AB939 Federal Govl Grants County of Riverside Grant State of California Grant Fire Services Credit CVWD CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Assmnt Dist Surplus Other Mitigation Measures Litigation settlement Cash OveA(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,838,600.00 126,747.78 2,711,85222 4,470% 2,843,300.00 110,15757 2,733,14243 3870% 6,796,500 00 343,055 03 6,453,444.97 5 050% 2,265,50000 000 2,265.50000 0000% 717,200.00 104,89674 612,30326 14630% 5,600,00000 295,28338 5.304,71662 5270% 305,400.00 coo 305,400 00 0.000 % 1764400.00 78,99329 1,685,40671 4480% 23,130,90000 1,059.133,79 22,071,76621 4.560% 279,20000 78,74670 200,45330 28200% 19,70000 6,24300 13,45700 31.690% 446,880.00 155,245.85 291,634A5 34740% 67,52000 18,2D9.25 49.31075 26.970% 38,08000 11,48100 26.599 GO 30.150% 52.400 00 20,018 27 32,381 73 38 200% 10.700.00 3,13000 7,57000 29 250 % 127,600 00 37,289 36 90,310 64 29 220% 1,042,08000 330,36343 711,71657 31700% 2,10000 27030 1,829.70 12870% 92,300 00 000 92,300 DO 0.000% 446,425.00 169.542.78 276,88222 37.980% 25000 320.00 (7000) 128.000% 301,68000 98,18442 203,49558 32.550% 100,200 DO 28,25300 71,94700 28200% 501,200 00 78,033 00 423,167 00 15 570% 1,444,15500 374,603.50 1,069,55150 25940% 3,942,10000 50,45127 3,891,64873 1280% 94,50000 7,93667 86,56333 8400% 59,500 00 6,44000 53,060.00 10 820% 116,000 00 52.705 05 63,294.95 45.440 % 000 0.00 a00 0000% 0 00 0.00 0.00 0 000 % 0.00 17,871.02 (17,87102) 0.000% 10,800 00 0 00 10,800.00 0000% 5,053,10000 0DO 5,053,10000 0000% 16,800 00 000 16,800 00 0000% 218,00000 000 218,000 00 0000% 9,510,800 00 135,404 01 9,375,395 99 1 420% 4,127,478.00 1,053,170.01 3,074,30799 25520% 8,40D.00 1,624.94 6.77506 19340% 0.00 0.00 000 0.000% 0.00 0.00 000 0 000 000 000 0.00 0 000 % 5000 (441) 5441 -8.820% 8,45000 1,620.53 6,82947 19180% 834,22600 000 834,226.00 0000% 40,D98,08900 2,954,29527 37,143,793.73 7370% 068 N 07/0112M - 09130/2008 GENERAL FUND EXPENDITURE SUMMARY ADJUSTED REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 1, 106,32929 000 EVE OFFICE 503,28200 503,28200 106,32929 000 396,21825 95271 ECITY CONOMIC ECONOMIC DEVELOPMENT 2,505, 13700 668,793 65 000 836,34335 1336,34 PERSONNEURISK MGT 1,626,58400 546,W946 2,00000 11 1,W8,50454 TOTAL GENERAL GOVERNMENT 6,5 1,48 0 4,1 18 CITY CLERK ]83 328 00 157 11774 0 00 626,210 26 TOTAL CITY CLERK 1 , 1 COMMUNITY SERVICES PARKS B RECREATION ADMINISTRATION 1319,76100 334,41457 905W 984,44143 SENIOR CENTER 444,20200 95,91111 4,67500 343,61689 PARKS B RECREATION PROGRAMS 223,82900 67,93446 000 165,89454 LIBRARY 1395,671 W 24 ,67117 000 1.148,99983 MUSEUM 275,815W 54,02963 000 221,78537 PARK MAINTENANCE 1423,38100 631,38919 000 789,99181 TOTAL COMMUNITY SERVICES 1,4 0 8 FINANCE FISCAL SERVICES 1,027,95200 243,19039 OW 784,]6161 CENTRAL SERVICES 60251100 161,85048 OW 240 fi6052 TOTAL FINANCE 1, 0 8 BUILDING S SAFETY: BUILDINGS SAFETV-ADMIN 438,21800 99,709 17 000 BUILDING 1,02$08600 268,749W 000 783,50883 37379 795.91264 CODECOMPLIANCECONTROL 1,408,310W 298,77151 000 309,53849 ANIMAL CONTROL 408,31000 000 FIRE 5,070,384 49,16181 000 021,22219 2,013,916 EMERGENCYSERVICESBULL 1515200 37,60770 3],60]70 000 0 113,28979 IN CIVIC CENTER BUILDING -OPERATIONS 262,49000 1,262,49000 199,20021 000 iW3289 ]9 TOTAL BUILDING 8 SAFETY 1 POLICE: POLICE SERVICES 12 175,5W 00 82,37841 13,29939 12,079,87820 TOTAL PUBLIC SAFETY 12,175,556 00 82.37841 1329939 1 COMMUNITY DEVELOPMENT: CURRENITYDEVELOPMENT -ADMIN 1,875281W 14849242 000 1]41,47305 CURRENT PLANNING 8]528600 148,49242 000 726,70 13 TOTAL COMMUNITY DEVELOPMENT 611S PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 111p]896 000 786,9W 04 DEVELOPMENT BTRAFFIC 321.77000 OW R MAINT/OPERATIONS- STREETS 4,323,620W 488.19767 4%,9505] 0.00 3,655,42233 MAINT/OPERATIONS- LTG/LANDSCAPING 2.078,414M ?690,689W 1,616,56342 1,616,55342 TRAFFIC 157,90180 195,08172 7,02961 18],02000 365,75759 MA- CONSTRUCTION MANAGEMENT CONSTRUCTION 838,689W 838,37700 195,081 ]2 000 64329526 TOTAL PUBLIC WORKS 3 . TRANSFERS OUT 1,503,22400 130,06454 000 1,373,15946 GENERAL FUND REIMBURSEMENTS (584437900) (94442714) 000 (4899951 W) NET GENERAL FUND EXPENDITURES 4287003200 573091627 192,809W 36,946, 306 ]3 060 5 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside Contributions Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE JAG GRANT Grant Revenue Interest TOTAL JAG GRANT SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) INDIAN GAMING Grant revenue Interest TOTAL INDIAN GAMING 2,628,600.00 0.00 2,628,600.00 0000% O DO 000 O DO 0.000% 000 0 DO 0.00 0000% 2,628,600 00 000 2,628,600 00 0000% 197,400.00 39,78750 157,612.50 20160% 131,300.00 25,32769 105,972.31 19290% 262,10000 53,85279 208,247.21 20.550% 000 0.00 0.DO 0000% 392,000.00 000 392,00000 0.000% 7,60000 17827 7,42173 2.350% 990,400.00 119,146.25 671,25375 12030% 186,110.00 0.00 186,11000 0.000% 0.00 000 000 0.000% 186,110.00 000 186,11000 0.000% 0.00 000 000 0.000% 000 000 000 0.000% 0.00 0.00 000 0.000% 100.000 00 0.00 100,000 00 0.000% 500.00 6344 43656 12.690% 100,500 00 6344 100,436 56 0 060% 150,600 00 000 150,600 00 0.000 000 404.51 (404 51) 0.000% 150,600 00 40451 150,195 49 0 270% LIGHTING & LANDSCAPING REVENUE: Assessment 927.900 00 000 927,900 00 0 000% Developer 0.DO 000 000 0000% Interest 000 000 000 0.000% TOTAL LIGHTING & LANDSCAPING 927,900 GO 000 927,90000 0000% RCTC RCTC Funding Transferin TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures Interest Transfer in TOTAL DEV AGREEMENT 1,997,70000 1D9,11875 1,888,58125 5460% 0.00 000 000 0.000% 000 000 000 0.000% 000 000 000 0.000% 000 0.00 0.00 0 000 % 000 000 000 0000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 49,900 00 29.952 00 19,948.00 60.020 % Grant revenue -JAIS 25,60000 0.00 25,600.00 0000% CLET Line 3,100 DO 1,42830 1,671.70 46070% Interest 500000 500.17 4,499.83 10.000% TOTAL CRIME VIOLENT TASK FORCE 83,60000 31,880.47 51,719.53 38.130% AB 939 REVENUE: AS 939 Fees Interest TOTAL QUIMBY QUIMBY REVENUE: Quimby Fees Donations Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund Interest Transfer in TOTAL INFRASTRUCTURE PROPOSITION I Prop 18 Grant Interest TOTAL PROPOSITION 1 B 100,90000 40200 DO 0.00 4,0"' 100,900.DO "'7696 0000% 10.010% 950,00000 000 79 fi00 00 0.00 0.00 29,05 12 950,00000 000 10:545.98 0DOD% 0000% 36.500% 000 0.00 000 000 1,12514 0DO 000 (1,12514) 000 0000% 0.000% 0000% 000 1,12514 (1,12514) 0000% 557,17100 00017 0.00 1 739.93 557,171.00 (1 739.93) 0000% 0 000 % SSi,fii-DD1;i39.9�-555l'-0.3fiJ oT 010 .a CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED SOUTH COAST AIR QUALITY REVENUE: S.0 A.Q Contribution MSRC Funding Street Svreeping Grant Interest TOTAL SCAQ TRANSPORTATION Developerfees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developerfees Interest Transfer in TOTAL PARKS & RECREATION 48,900 00 12,824 92 36,075 08 26 230% 000 000 000 0000% 000 000 0DO 0000% 7,30000 72557 6,57443 9 940% 56,200 00 13,550 49 42,649 51 24 110% 1,015,100.00 592,896.34 422,203.66 58410% 19,300.00 22,866.78 (3,56676) 118.480% 000 0.00 0.00 0.000% 1,034,400.00 615.763.12 418.636.88 59.530% 356.800 DO 56,196 00 300,604 00 15 750% 0.00 000 000 0 000 % 000 000 000 0.000 % 356,80000 66,196.00 300,60400 15750% CIVIC CENTER Developerfees 424,20000 88,32956 335,870.44 20820% Interest 0.00 000 000 0000% Transfer in 000 000 000 0.000 % TOTAL CIVIC CENTER 424,200.00 88,32956 335,87044 20820% LIBRARY DEVELOPMENT Developerfees 142,00000 27,12507 114,87493 19100% Interest 000 000 000 0000% Transfer in 000 000 0.00 0 000 % TOTAL LIBRARY DEVELOPMENT 142,00000 27,12507 114,87493 19100% COMMUNITY CENTER Developerfees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developerfees Interest Transferin TOTAL STREET FACILITY PARK FACILITY Developerfees Interest TOTAL PARK FACILITY 29,600 00 4,66200 24,938.00 15.750 % 39,80000 3,187.48 36,612.52 8 010% 69,40000 7.84948 61,55052 11,310% 35,30000 20,69040 14,609.60 58610% 300.00 92663 (626.63) 308880% 000 000 000 0000% 35,600.00 21.617.03 13.982.97 60720% 8,80000 1,386.00 7.414.00 15.750% 2 000 DD 277.31 1,72269 13.870% 10.800.00 1,66331 9, 13669 15.400 % FIRE PROTECTION FACILITY Developerfees 59,600.00 12,47946 47,12054 20940% Interest 000 0Do 000 0,000% TOTAL FIRE PROTECTION FACILITY 59,60000 12,47946 47,12054 20940% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 97,50000 85,98045 11,519.55 88190% Arts in Public Places Credits Applied 000 000 000 0000% Interest 5,200.00 3,17532 2024 68 61,060% TOTAL ARTS IN PUBLIC PLACES 102,70000 89,15577 13,54423 86810% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 000 000 000 0.000 % Transfer In 000 000 000 0000% TOTAL INTEREST ALLOCATION 0.00 000 0DD 0000% 071 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Gram State of Cal forma APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE 167.752 00 000 167,752 00 0.000% 0 Do 000 0.00 0,000% 0 DO 0.00 000 0 000% 10,047,21200 210,05003 9,837,16197 2090% 000 000 000 0.000% 0.00 000 000 0,000% 520,486 00 000 520,486 00 0,000% 000 000 000 0 000% 520,91600 234,90085 286,015A5 45090% 0.00 0.00 000 0.000% (31,49000) 000 (31,490.00) 0.000% 0.D0 000 000 0000% 3,881.64300 44210 3,881,20090 0010% 000 0.00 000 0 000 % 102,902,664 00 9,621,837 18 93 280 826.82 9 350% 118,009,18300 10.067,23016 107.941,952.84 56540% EQUIPMENT REPLACEMENT FUND: Equipment Charges 716,881.00 716,881.00 000 100.OD0% Capital Contribution 000 0 DO 000 0.000% Sale of Fixed Asset 0.D0 000 000 0.ODO % Insurance Recoveries 000 0 DO 000 0.000% [Merest 90,30000 7,94083 82,35917 8790% Transfers In 000 0.00 000 0 000% TOTAL EQUIPMENT REPLACEMENT 807,18100 724,82183 82,35917 89800% INFORMATION TECHNOLOGY FUND: Charges for services 494,201.00 494,201.00 0D0 100.000% Capital Contribution 0.00 0.00 000 0.000% Sale of Fixed Asset 0.00 0 DO 000 0.000% Interest 35.00000 4,242.11 30,75789 12120% Transfers In 000 000 0.00 0000% TOTAL INFORMATION TECHNOLOGY 529,201 00 498,44311 30,757.89 94190% PARK EQUIPMENT & FACILITY Charges for services 413,394.00 413,394 00 0.00 100 000 % Interest 34,300.00 4,80097 29,499.03 14,000% Capital Contributions 0.00 0.00 000 0,000% TOTAL PARK EQUIPMENT 6 FAC 447,694.00 418,194.97 29,499 03 93.410% SILVERROCK GOLF Green fees Range fees Resident Card Bob Hope Chrysler Classic Merchandise Food 8 Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY 3,255,75900 297,94658 2,957,812.42 9150% 113, 217.00 1,458.89 111,758 11 1 290% 15,000.00 2,865.00 12,13500 19100% 0.00 0.00 000 0.000% 375,950,00 44,55059 331,39941 11850% 0 DO 000 000 0.000 0.00 000 000 0.000% 000 0.00 000 0 000% 3,759,92600 346,82106 3,413,10494 9220% 4,300.00 474.33 3,82567 11.030% 74,899.00 000 74,89900 0.000% 79,199 00 47433 78,724 67 0 600% 2,00000 2,000 00 000 100.000 % 50000 5733 44267 11 470% 2,50000 2,057.33 442 67 82 290 % 072 E CITY OF LA OUINTA 071Dl/2008 - 09I30QW8 OTHER CITY FUNDS ADJUSTED REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTEREST ADVANCE 15,W000 7,38242 000 7,61758 REIMBURSE GENERAL FUND 1,671,23700 115,00000 000 1556,23700 TRANSFER OUT 000 000 0DO TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 000 OW OW 000 REIMBURSE GENERAL FUND 643,01400 160,75350 000 482,26050 TRANSFER OUT 424,39300 000 000 42439300 TOTAL GAS TAX FUND uu FEDERAL ASSISTANCE FUND: TRANSFER OUT 186, 11000 4040 185,61160 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUT TOTAL JAG GRANT 000 000 000 000 SLESF (COPS) TRANSFER OUT TOTAL SLESF(GOP$) FUND 100,4W 00 D00 000 1W,40000 INDIAN GAMING FUND TRANSFER OUT 1506W 00 000 000 15060000 TOTAL INDIAN GAMING FUND LIGHTING S LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 927,90000 231,97489 000 695,92511 TRANSFER OUT 000 000 000 000 TOTAL LTGILANDSCAPING FUND u2t Bx uu 241 ut I RCTC TRANSFER OUT 3,]44,8]]00 109,11875 000 3,635,75826 TOTAL RGTG 3,]44,8]]W10911875 DEVELOPMENT AGREEMENT FUND CONSTRUCTION 000 000 000 000 REIMBURSE GENERAL FUND 000 000 000 000 TRANSFER OUT 000 000 000 000 TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 57,10000 9,55856 000 47,54144 TRANSFER OUT 000 000 000 000 TOTAL CRIME VIOLENT TASK FORCE AB 938 OPERATING EXPENSES 0DD 000 000 000 TRANSFER OUT 000 000 000 000 TOTAL AS 938 QUIMBY FUND: FEASIBILITY STUDY 35,00003 000 000 35,00000 TRANSFER OUT 8,995,131 W 0 W 000 8,995,131 W TOTAL QUIMBY INFRASTRUCTURE FUND CONSTRUCTION 000 000 000 000 REIMBURSE GENERAL FUND 0 W ow 000 000 TRANSFER OUT 3"'176W 000 000 397,57600 TOTAL INFRASTRUCTURE 317,571 W PROPOSITION 1B TRANSFER OUT TOTAL PROPOSITION I B FUND 1,154,99600 1,91473 000 L163,08127 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 26,600.00 11,352 31 000 15,247 69 TRANSFER OUT 0OD 000 000 000 TOTAL SOUTH COAST AIR QUALITY 2660000 TRANSPORTATION PROGRAM COSTS 000 000 000 000 CONTRIBUTION OW 000 000 000 TRANSFER 991 1:211],38599451 W 898,99648 000 ],38599451UT TOTAL TRANSPORTATION Coo PARKS S RECREATION INTEREST ON ADVANCE 37,500W 10,36798 000 27,13202 TRANSFER OUT 000 000 000 000 TOTAL PARKS S RECREATION 31,buu w iv,W 96 ZFO�- CIVIC CENTER INTEREST ON ADVANCE 231,250DO 63,49288 000 167,75712 REIMBURSE GENERAL FUND 202,764.W W,691 00 000 152,073 W TRANSFER OUT 0 W 000 000 000 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 0 W 000 000 000 INTEREST ON ADVANCE 48,750W 13,35059 000 35, 39931 TRANSFER OUT OW 000 _ 000 000 J CITY OF LA QUINTA 07101/2008 . D8/30/2D08 OTHER CITY FUNDS ADJUSTED REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 000 000 000 00X TRANSFER OUT 000 000 0DO 0DO TOTAL COMMUNITY CENTER STREET FACILITY PROGRAM COSTS 000 000 000 000 TRANSFER OUT 2,484,16300 389000 000 2480673.00 TOTAL STREET FACILITY PARK FACILITY PROGRAM COSTS 000 000 000 000 TRANSFER OUT 000 000 000 000 TOTAL PARK FACILITY FIRE PROTECTION INTEREST ON ADVANCE 23,12600 6,43649 000 16,68851 TRANSFER OUT 1,40000000 5,768 SO 000 1,394,23150 TOTAL FIRE PROTECTION DIF ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 30,00000 3,79000 3,35000 22,860.00 OPERATING EXPENSES-APP 6,20000 1,00884 000 6,19116 ART PURCHASES 260,00000 20,00000 000 240,00000 TRANSFER OUT 400,00000 000 000 40000000 TOTAL ART IN PUBLIC PLACES CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 117,032,218 00 10,036, 848 41 1 D3,598 35 106,891,771 24 PROJECT REIMBURSEMENTS TO GEN FUND 976,%500 30,38175 000 946.58325 TRANSFER OUT 000 000 000 000 TOTAL CAPITAL IMPROVEMENT 11 %009,183 00 1 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 878,64600 30,60608 000 848,03992 TRANSFER OUT 000 000 0Do 000 TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 627,87700 86,92923 000 54096]77 TOTAL INFORMATION TECHNOLOGY FUND PARK MAINTENANCE FACILITY OPERATING EXPENSES 87,%500 12,99201 16, 50380 58,06919 TRANSFER OUT D00 000 000 000 TOTAL PARK MAINTENANCE FAG SILVERROCK GOLF OPERATING EXPENSES 4,444,67200 754,28220 000 3,690.38980 TRANSFER OUT 74,89900 000 000 74,899 DO TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE TRANSFER OUT 000 000 000 000 TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2000 DO 0DO 000 200000 :.. 04 10 I C' COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Authorization for Overnight Travel for the Golf & Parks Manager to Attend the Golf Course Superintendents Association of America's International Golf Industry Tradeshow and Conference Held in New Orleans, LA from February 4, 2009 through February 8, 2009 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Golf & Parks Manager to attend the Golf Course Superintendents Association of America's (GCSAA) International Golf Industry Tradeshow and Conference held in New Orleans, LA from February 4, 2009 through February 8, 2009. FISCAL IMPLICATIONS: The Fiscal Year 2008/2009 Budget (Account No. 601-0000-451.51-01) has allocated funds for travel and training to the GCSAA International Golf Industry Tradeshow and Conference. Registration $275 Seminars $225 Hotel (5 nights x $150) $750 Meals (5 days x $75) $375 Airfare $ 500 Total: $2,125 CHARTER CITY IMPLICATIONS: BACKGROUND AND OVERVIEW: The GCSAA's International Golf Industry Tradeshow and Conference gives golf and turf management professionals from around the world the opportunity to attend educational seminars and the world's largest golf industry tradeshow. The educational seminars also provide educational credits for the Golf & Parks Manager to maintain his Certification with the GCSAA. The program description is included as Attachment.`!. 015 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Authorize overnight travel for the Golf & Parks Manager to attend the Golf Course Superintendents Association of America's (GCSAA) International Golf Industry Tradeshow and Conference held in New Orleans, LA from February 4, 2009 through February 8, 2009; or 2. Do not authorize overnight travel for the Golf & Parks Manager to attend the Golf Course Superintendents Association of America's (GCSAA) International Golf Industry Tradeshow and Conference held in New Orleans, LA from February 4, 2009 through February 8, 2009; or 3. Provide staff with alternative direction. Respectfu y submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. GCSAA International Golf Industry Tradeshow and Conference Program Description 076 o ` SCHEDULE AT A GLANCE t t„ vVEDNESDAY, FM4' iz 36 pm a 3o-e 3o am j 8-am 2 pm ^ The Changing Face of Golf Forum' * Golf Industry Show General Session'" - CGCSExamination ' -II�w-3la '. PiodicedhyGESA4,NGCononJcfaA W... 1 - 3 pm Chapter Executives Session add g-5 am Pm =TheFirstTeeForum-Tour; Networking Lunch rCareer Hot Topics -a - ManagementtoLeadership- % u `in .n.-8pin - °Communications Hot Topics � The General Manager Role:..' %Csreer,Hot Topics '9 11am Trends in Contemporary' Golf " - Communications Hot Topics' ^ Chapter Editors Session Course Architecture - What Does Ecosystem Service 10 am Noon' Value Mean..': and.Who.Cares? ' Environmental Session. a.USGA Green Section Education A rFocus on Water Program — It's All About the . 2-4 pro, •, - 1 "�iii1O1" Economy! Good'Ideas to Help , �DualityofCut-ATurfEquipment You, Tighten Your Belt" TechniciansView • In. the Moment..the State of 'Public Golf 12 30 2'pm' 3 - 5 pm - ,r; ':" 1 { I +'Certification Luncheon and Doing More with Liss!:": .` .. Business Meeting - • You Asked For It.; You Got It! Career Forum Balancing Personal" `, . prlorltlee with Business , P,e;erz d ,porc,rsmp mi •i syngedm Pro/es ionnl Rom,rs rye ,�edinporU;esnq,w,thGre"s 'Responsibilities 1 4 Pro 330 Spin a Steenng into 2020 "" -:"• •GCSAA IPM Exam with Multi -Course Companies . Assistant Superintendent Session° p and Reception ,, , 30 4.30 pm�' :., ' '• - - • 5:1S 645pm.••. +' `. Pn;ri nhR/�I m lup wrth Syngema, '-' . Annual Meetingand Election ,„ - Welcoming Reception Pau/i lI hn and the IDm Company.: 4 5pm =` ' ' pu,rhershp) wnn� ' 2 4 3u pin ' Student/Superintendent cQae £nmm�nenml Snonc, �:; ti5 .ResearcalutlonsiSciencefor Employment , Fair YourCourse 5 6pm• THURSDAY, FEB. 5 aStudent/Superintendent , 6 6.30 am '- `FRIDAY, FEB 6 Networking Reception ° = Innovative Superintendent Breakfast 6 6 3n aui , ... 620' 730am. `C Superintendent Breakfast, SATURDAY,,FEB.7 i a Chapter Delegates Breakfast 6 30 8.20 iu, ;' s 8r30 ;10 30 am_. ' G30' e20am: InnovativeSuper!ntendentSession'll ,•CoffeeTalkwiththeExperts- - 4lnnovativeSupenntendentSession I=i ':6 7am "• The Latest and Greatest in' ' TurfManagemerit r 9 - 10 AS am�, ' Prayer Breakhat �s Ars . , Opening Session = I. Jngrr ,B 11:30 ani i' ., `nvi o uve 15th'Annu�al Collegiate°Turf Bowl.. " ,cl5aen�e Competition - r , .,.Sn"A 4t Iff"TH E4RIf H TN U [LWj,1TjHjjTHEa IN;U_SrThRY'SzB RPRGGF WU ypf{�w..T,ieihliYrL �;-L ✓� C'.. %; GCSAA education points are offered for completing GCSAA seminars and are required for Half -day seminar ............................35 application to Class Amembership and the certification program, aswell asfor renewal of Six -hour seminar..............................55 these designations. These pointsare based on the numberofcontact hours forthe seminar, One -day seminar ..............................7 and to earn them, you must complete the evaluation form at the end of the seminar to One -and -a -half -day seminar ....... 1.05 verify your attendance. Two-day seminar ........................... 1.4 If you register for the full -conference package, you will automatically be awarded 1.5 education points in addition to any seminar points. These education points will be recorded by GCSAA and are typically posted in March afterthe conference. Textbooks are not included in the seminar registration fee. For those seminars requiring designated textbook, you may bring your own copy, borrow or purchase one. Textbooks may also be recommended, though not required, for a seminar. Both required and recommended textbooks are indicated in the course descriptions. Upon confirmation of your seminar registration, you will receive information on howto purchase textbooks by mail You can also purchase them at the GCSAA Bookstore in the New Orleans Morial Convention Center beginning Monday, Feb. 2, at 6:30 am. GCSAA's certification program enables you to be recognized for your superior level of achievement in golf course management. The Certified Golf Course Superintendent (CGCS) designation —the most widely recognized in the golf industry and the highest level of recognition to be achieved — is bestowed upon those who voluntarily meet these stringent requirements. The certification process allows you to begin early in your career by self -assessing your knowledge, skills and abilities through the Professional Development Resource (available in the education section of gcsaa.org); building your portfolio; and by continuingto improve your skills in the competencies and performance levels set for certification. Many types of resources are available to help you improve your skills, including GCSAA conference seminars. '1 iIM l:L'1'ilrllAUU11 IJI Ul.C3S IUUM1 IUY UIG LGI U�sIII.tlUV111l.VtI P4VYG4 C>C G ,� 4 {R x "- wy5� ^.M.u��FSSY ,' -0 ow � •5 pp lv yM- ��*L y.:"' a:; ura'`*�..an cF� S AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Authorization for Overnight Travel for the Community Services Director, Recreation Supervisor, and One Community Services Commissioner to Attend the California Parks and Recreation Society Conference in Santa Clara, California, March 3 - 6, 2009 RECOMMENDATION: 13fx910DXS1*FYC"L CONSENT CALENDAR: 5 STUDY SESSION: PUBLIC HEARING: Approve overnight travel for the Community Services Director, Recreation Supervisor, and one Community Services Commissioner to attend the California Parks and Recreation Society (CPRS) Conference in Santa Clara, California, March 3 - 6, 2009. FISCAL IMPLICATIONS: The costs associated with this conference will be funded through the Community Services Administration Travel, Training and Meetings Account No. 101-3001- 451.51-01. This budget item contains a line item for one Commissioner and two staff members to attend the CPRS annual conference. The estimated expenditures are as follows: Registration ($359 x 3) _ $1,077 Airfare ($300 x 3) _ $ 900 Meals ($75/day x 3 days x 3) _ $ 675 Lodging ($170/day x 3 days x 3) _ $1,530 Car Rental ($85 x 3 days) _ $ 255 TOTAL = $4,437 CHARTER CITY IMPLICATIONS: None. ,.-I ' 079 BACKGROUND AND OVERVIEW: The annual conference of the CPRS gathers parks and recreation professionals and commissioners from all areas of the State of California to network and share information on issues of common interest. Staff receives information on current federal, state and county policies, marketing strategies, and programming trends. Information regarding the conference is provided as Attachment 1. The request for overnight travel is being considered in advance to enable staff to make reservations. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Community Services Director, Recreation Supervisor and one Community Services Commissioner to attend the California Parks and Recreation Society Conference in Santa Clara, California, March 3-6, 2009; or 2. Do not approve the authorization for overnight travel for the Community Services Director, Recreation Supervisor and one Community Services Commissioner to attend the California Parks and Recreation Society Conference in Santa Clara, California, March 3-6, 2009; or 3. Provide staff with alternative direction. Respectfully submitted, '�4v " — Edie Hylton Community Services Director Approved for submission'by: Thomas P. Genovese, City Manager Attachment: 1. 2009 CPRS Conference Registration Form 1:1 ATTACHMENT 1 California & Pacific Southwest Recreation & Park Training Conference The City of Santa Clara will welcome you to the 61 st Annual California & Pacific Southwest Recreation & Park Training Conference, March 3-6, 2009, Where Education Meets Excitement. The annual conference is the place to go for top-notch educational sessions, networking opportunities and the nation's second largest park and recreation Expo. You will find everything you need to get your heart racing, your mind stimulated and your soul re - energized. The people you will meet will become invaluable resources for the challenges you face in your daily work and you will return to your agency and start implementing all the new ideas you learn. . Park and recreation professionals around the nation attend this educational experience to learn how local municipal agencies generate ideas for new services, receive solutions for issues relating to existing services and how opportunities are developed to expand resources through collaboration Conference delegates attend learning sessions that: • provide practical and specific guidance • provide opinions and work habits from speakers outside the leisure service profession • address a variety of perspectives Be sure to attend the California & Pacific Southwest Recreation & Park Training Conference, March 3-6, 2009 at the Santa Clara Convention Center, 5001 Great America Parkway Santa Clara, CA 95054 . Early Bird Registration Is Now OpenM �81 TwT 4 �OF TIC COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Adoption of a Resolution Accepting Cash Donations from Rutan and Tucker, Rosenow Spevacek Group, and NAI Consulting, Inc. for the Employee Recognition Banquet RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: -47 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., and NAI Consulting, Inc. for the Employee Recognition Banquet. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 7, 2008, Rutan and Tucker, Rosenow, Spevacek Group Inc., and NAI Consulting, Inc. provided the City of La Quinta with an announcement of their pledge to provide cash donations of $750 each, to be used for the purchase of door prizes. The Banquet will be held on December 6, 2008, at PGA West. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., and NAI Consulting, Inc. for the Employee Recognition Banquet; or I8... 082 2. Do not adopt a Resolution of the City Council accepting cash donations from Rutan and Tucker, Rosenow Spevacek Group Inc., and NAI Consulting, Inc. for the Employee Recognition Banquet; or 3. Provide staff with alternative direction. Respectfully submitted, Bret Nl. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager 2 083 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A CASH DONATION FROM RUTAN AND TUCKER, ROSENOW SPEVACEK GROUP INC., AND NAI CONSULTING, INC. FOR THE EMPLOYEE RECOGNITION BANQUET WHEREAS, on November 18, 2008, Rutan and Tucker, Rosenow Spevacek Group Inc. and NAI Consulting, Inc. have generously made cash donations of $750 each, to the City for the Employee Recognition Banquet to be held on December 6, 2008, at PGA West in La Quinta, California; and WHEREAS, the gifts were donated to the City and its personnel and were not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest in the City to accept the donations and to direct the City Manager to control distribution of the donations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City of La Quinta hereby accepts the cash donations of $750 each. 2. The City Manager is hereby directed to control distribution of said donations. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 181h day of November, 2008, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: G 8 �. Resolution No. 2008- Donations for Employee Recognition Banquet Adopted: November 18, 2008 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: Veronica J. Montecino, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 085 a •� sQum& ^� OF Tt� COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Approval of Second Reading of Ordinance No. 462, Amending Title 11, Chapter 11.72 of the La Quinta Municipal Code to Add Certain Vector - Related Conditions to the Definition of "Public Nuisance." RECOMMENDATION: Adopt Ordinance No. 462 on second reading. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: On November 4, 2008, the City Council moved to take up Ordinance No. 462 by title and number only and waive further reading. The City Council further moved to introduce Ordinance No. 462 on first reading. The motion to introduce Ordinance No. 462 carried by the following vote: AYES: Council Members Henderson, Kirk, Osborne, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None 086 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt Ordinance No. 462 on second reading. 2. Do not adopt Ordinance No. 462 on second reading; or 3. Provide staff with alternative direction. Respectfully submitted, Ltty LierK Approved for submission by: Thomas P. Genovese, City Manager 087 ORDINANCE NO. 462 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 11, CHAPTER 11.72 OF THE LA QUINTA MUNICIPAL CODE TO ADD CERTAIN VECTOR -RELATED CONDITIONS TO THE DEFINITION OF "PUBLIC NUISANCE" WHEREAS, within the Coachella Valley, West Nile virus (WNV), Saint Louis encephalitis virus (SLEV), and/or western equine encephalomyelitis virus (WEEV) are creating an increasing risk to public health, in part due to the large numbers of foreclosures and an abundance of neglected pools and standing water on abandoned properties; and WHEREAS, the continuing high abundance of rodents, flies and other vector and nuisance species in the Coachella Valley are also matters of public health concern: and WHEREAS, rodents, flies and other nuisance and potential vector species have the ability to cause a state of discomfort, and transmit various diseases to humans and other animals; and WHEREAS, mosquitoes have the ability to transmit WNV, SLEV, and WEEV as well as other vector borne pathogens to humans and other animals; and WHEREAS, the West Nile virus in humans can cause severe symptoms including high fever, headache, neck stiffness, stupor, disorientation, coma, tremors, convulsion, muscle weakness, vision loss, numbness, and paralysis; and WHEREAS, symptoms in humans of West Nile infection may last several weeks, and neurological effects can be permanent and characterized by altered mental status or focal neurological findings; and WHEREAS, appropriate and timely response to surveillance of public nuisance condition is the key to preventing human and animal diseases associated with West Nile and other arthropod -borne viruses. The response must be immediate and effective abatement of public nuisance condition to prevent rapid spread of diseases; and WHEREAS, each neglected pool, or standing water is capable of breeding thousands of vector mosquitoes that may transmit West Nile virus and other arthropod -borne viruses and pose a serious potential threat to the community; and 088 Ordinance No. 2008-462 Vector Breeding Conditions November 18, 2008 Page 2 WHEREAS, in the desert climate mosquitoes are prone to a short life cycle and may develop from water to adult/flying/biting form in less than 14 days; and WHEREAS, if the control of the neglected pools and the public nuisance condition is not timely and effective, an increased exposure of Valley residents to potentially infected mosquitoes will be increased; and WHEREAS, the control measures to be utilized on the neglected pools include application of one of the registered public health control products that belongs to bio-rational or microbial group of products. NOW, THEREFORE, the City Council of the City of La Quints does ordain as follows: SECTION 1. AMENDMENT TO THE LA QUINTA MUNICIPAL CODE, Title 11, Chapter 1 1.72, Section J, is hereby amended to read as follows: J. Allowing the following to exist on a property: Any property, excluding water that has been artificially altered from its natural condition so that it now supports the development, attraction, or harborage of vectors. The presence of vectors in their developmental stages on a property is prima facie evidence that the property is a public nuisance. 2. Any water that is a breeding place for vectors. The presence of vectors in their developmental stages in the water is prima facie evidence that the water is a public nuisance. 3. Any activity that supports the development, attraction, or harborage of vectors, or that facilitates the introduction or spread of vectors. 4. "Vector" as used herein means any animal capable of transmitting the causative agent of human disease or capable of producing human discomfort or injury, including, but not limited to, mosquitoes, flies, mites, ticks, other arthropods, and rodents and other vertebrates. 5. "Public Nuisance" as used herein shall not include agricultural operations that is designed and managed consistent with the accepted standards and practices for controlling fly development, as defined in Health and Safety Code Section 2062(b). SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after adoption. , 2 089 Ordinance No. 2008-462 Vector Breeding Conditions November 18, 2008 Page 3 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 18th day of November, 2008, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 090 Ordinance No. 2008-462 Vector Breeding Conditions November 18, 2008 Page 4 STATE OF CALIFORNIA ► COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 462, which was introduced at a regular meeting on the 4" day of November, 2008, and was adopted at a regular meeting held on the 18" day of November, 2008, not being less than five days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-115. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California 091 4 Fc�' =owS�e N OF COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Approval of Contract Amendment Number 3 to the Professional Services Agreement with Katz Okitsu & Associates MON to Prepare the Plans, Specifications and Engineer's Estimate (PS&E) for the Phase III Highway 111 Street Improvements, Project Number 2006-04 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Contract Amendment Number 3, in the amount of $79,860, to the Professional Services Agreement (PSA) with Katz Okitsu & Associates (KOA) to prepare the Plans, Specifications and Engineer's Estimate (PS&E) for the Phase III Highway 111 Street Improvements, Project Number 2006-04. FISCAL IMPLICATIONS: The following is the project's approved funding and funding sources: General Fund RCTC Total Funding Currently Available: The following is the approved project budget: Professional: Design: Inspection/Testing/Survey: Construction: Administration: Contingency: Total: $ 210,000 $2,155,000 $ 2,365,000 $10,620 $180,000 $175,000 $1,800,000 $26,550 $172,830 $2,365,000 092 The following represents a summary of KOA's base contract with amendments 1 through 3: Design Construction Total Services Base Contract $52,320 $905 $52,375 Contract Amendment 1 $6,000 $6,000 Contract Amendment 2 $61,040 $5,700 $66,740 Contract Amendment 3 $66,260 $13,600 $79,860 TOTAL: $185,620 $20,205 $205,825 As illustrated, adequate funding is available to support staff's recommendation to approve Contract Amendment Number 3, in the amount of $79,860, to KOA's PSA to prepare the PS&E for the Phase III Highway 111 Street Improvements. CHARTER CITY IMPLICATIONS: The project is partially funded with Measure A funds from the Riverside County Transportation Commission (RCTC). As such, the project will be bid as a prevailing wage improvement. BACKGROUND AND OVERVIEW: On May 2, 2006, the City Council adopted a Resolution approving the Fiscal Year 2006/2007 through Fiscal Year 2010/2011 Capital Improvement Program (CIP). The Phase III Highway 111 Improvement was included within the adopted CIP and funded during Fiscal Years 2006/2007. On October 3, 2006, the City Council authorized staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the PS&E of probable construction costs for the Phase III Highway 111 Improvements, Project No. 2006-04; and appointed a Consultant Selection Committee. On January 16, 2007, the City Council approved a Memorandum of Understanding (MOU), between the Riverside County Transportation Commission and the City of La Quinta for funding and joint development of State Route 111 Street Improvements, from Point Happy Entrance to West City Limits; and approved a PSA, in the amount of $53,225, with KOA to prepare the PS&E of probable construction costs for the Highway 111 Corridor Improvements, from the Point Happy Entrance to the West City Limits, Project Number 2006-04 On December 12, 2007, the Riverside County Transportation Commission (RCTC) approved the City of La Quinta's request for an additional $1,833,745 for the 6 lane alternative. On July 11, 2007, Staff approved Contract Amendment Number 1, in the amount of $6,000, to the PSA with KOA to prepare design alternatives for a 6 lane facility. On April 1, 2008, the City Council approved Contract Amendment Number 2, in the amount of $66,740, to the PSA with KOA to prepare the PS&E to widen Highway 111, from 4 to 6 lanes, between Washington Street and the Western City Limit, Project No. 2006-04 and authorized the City Manager to execute the Amendment. The revised scope of work approved on April 1, 2008 authorized KOA to design Highway 111 to a six -lane facility with minimal shoulders. The design budget included an expanded landscape scope of work to develop enhanced gateway landscaping alternatives. The scope of work did not include final landscape design. Final landscape design will be included once an alternative is selected for the enhanced gateway theme. On April 15, 2008, the City Council approved Amendment Number 1 to the MOU, between RCTC and the City of La Quinta for the funding and joint development of State Highway 111 Improvements, between Washington Street and the western city limit, and authorized the City Manager to execute the Amendment. On October 7, 2008, the City Council conducted a Study Session to consider three enhanced gateway alternatives for the western entry of the City on Highway 1 1 1, between the City limits of La Quinta and Indian Wells and Point Happy Drive. Following its discussion of the three gateway alternatives, it was the consensus of the City Council not to design or install either of the enhanced gateway alternatives at this time. However, the six -lane roadway would be designed in a manner to allow the construction of an enhance gateway in the future. It was also the consensus of the City Council that the design of the six -lane roadway project include minimal landscape and irrigation within the medians, the construction of a decorative barrier wall adjacent to the rockfall area at Point Happy on the north side of the roadway, and budget permitting, the addition of decorative pavers within the roadway. Attached for the City Council's consideration (Attachment 1) is Contract Amendment Number 3 to KOA's PSA to prepare the PS&E for the Phase III Highway 111 Street Improvements, Project Number 2006-04. Contract Amendment Number 3, in the amount of $79,860, amends the existing design effort to include the design of median island landscape/irrigation, the design of the decorative barrier wall adjacent to point happy, and the design of decorative pavers to be strategically located within the roadway near Point Happy. 094 The decorative barrier wall will replace the Caltrans standard rock fall chain link type fence/K-rail type barrier originally proposed. The design of the decorative barrier wall and decorative roadway pavers require additional geotechnical design to establish the engineered footing for the barrier wall and the structural section for the decorative roadway pavers. In accordance with the City's funding MOU with RCTC, the project must be substantially complete by June 30, 2009. As such, the following represents the adjusted project schedule: City Council Approves KOA's Contract Amendment Number 3 City Council Approves PS&E City Council Awards Construction Construction Substantially Complete FINDINGS AND ALTERNATIVES: November 18, 2008 December 16, 2008 January 20, 2008 June 5, 2008 The alternatives available to the City Council include: 1. Approve Contract Amendment Number 3, in the amount of $79,860, to the Professional Services Agreement with Katz Okitsu & Associates to prepare the Plans, Specifications and Engineer's Estimate for the Phase III Highway 111 Street Improvements, Project Number 2006-04; or 2. Do not approve Contract Amendment Number 3, in the amount of $79,860, to the Professional Services Agreement with Katz Okitsu & Associates to prepare the Plans, Specifications and Engineer's Estimate for the Phase III Highway 111 Street Improvements, Project Number 2006-04; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. Jqfitsgon, P.E. Public Works erector/City Engineer 095 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Contract Amendment Number 3 096 ATTACHMENT 1 PROJECT NO. 2006-04 PROFESSIONAL SERVICES AGREEMENT PHASE III HIGHWAY 111 STREET IMPROVEMENTS CONSULTANT: KATZ, OKITSU & ASSOCIATES (KOA) Attention: Mujib Ahmed, P.E., Vice President 3190 C Shelby Street Ontario, CA 91764 CONTRACT AMENDMENT NO. 3 wxxwxxxwxxxxxxxwwxwwxxxxxxxwxxxxwxxxxxxxxxxxxxwxxxxwxxwxw Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the Contract. xwx xw ww xxwxxwxxxxxxxxxxxxxrxxwxxwxxxxxxxxwxxxxwxwxxxxxxxx DESCRIPTION OF CHANGE This contract amendment authorizes additional scope and fee to prepare the plans, specifications and estimate (PS&E) to include decorative paving within the roadway, landscape and irrigation within the median islands, and a decorative barrier wall adjacent to the rockfall area on the north side of the roadway. KOA's request for additional services, dated November 5, 2008, is attached and made part of this contract amendment. xxxxxxxxrxwwxxwwwxxwwxrxwxxxxxxxxwxwxxxxxxxwxxxxxxxxxxxxx Previous Contract Amount Thru Contract Amendment No. -2- $125,965.00 Add this Amendment $79,860.00 Revised Contract Total $205,825.00 The contract completion date has been extended thru June 30, 2009 xx+Frwxxxxxxx■xwxrxxx■wxxwxxwxxwwxxw xxxxxxxxxwxxxxxxxxxxxx Submitted By: Date: Approved Date: By: 097 raitat■jtr+trs*jtxr+t*xra�i'rrw�atxi��rxwrsic +twr�at it r,w++triexrittraiw�x We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: Consultant: Title: Date: Supplement #3 1 vsi2oos SR111 between Washington Street and the City of La Quinta Western limits Introduction: The SR I I I Project was originally scoped to complete the missing link of curb, gutter and sidewalk on the north side of SRI I 1 between Point Happy and the City's Western Limits. In subsequent meetings with the City staff it was decided that the project scope must be revised to make this a six lane arterial corridor and match with the proposed six lane widening undertaken by the City of Indian Wells west of the project limit. The City Council had also requested that a gateway design approach be considered along with the roadway improvements in this corridor. Final Construction plan preparation for the six lane alternative including gateway concepts planning work was included and approved as second amendment. Amendment # 3 detailed below is to revise the design plans per the council approval of the roadway and portions of the gateway design. A summary of the new scope of work outlined below will follow the details included in the original scope of work SCOPE OF WORK FOR CONTRACT AMENDMENT #3 DESIGN PHASE Task 1 Project Management and Administration This will be a continuation of the task in the original scope of work. For this new supplement it is anticipated that three project meetings will be held in the City of La Quinta's office during the project development and final completion phase. No presentation to the City Council is assumed during the development of this project. Task 2 Data Review, Field Surveying and Base Mapping Surveying and base maps for this project were prepared during the original scope of the project and it is anticipated that adequate distance east of Point Happy was surveyed which would not entail any further detail surveying. It is anticipated that minor field data maybe required verifying the proposed wall design; KOA will use its own staff and make measurements in the field. Task 3 Geotechnical Investigation A geotechnical study primarily related to rock fall mitigations had been completed for this project. The design plans including rock fall mitigations detail had been designed and included in the final documents submitted to the city for review. However, new scope items have been included in this supplement as follows: 1) Geotechnical Investigation for Reinforced Concrete Retaining Wall 2) Geotechnical Investigation for Decorative Pavement Design 3) Constructability review of the proposed Rock fall mitigation design A detailed scope of work as provided by the geotechnical sub consultant is included with this proposal. Task 4 Preliminary Design Plans Six lane design alternatives were prepared for this project and have already been approved by the City. However, the plan sheet will be revised to include the proposed concrete wall along the proposed roadway. Additionally, decorative pavement detail will also be included for preliminary review and approval by the 099 city. The pavement thickness design detail for the decorative pavement section will be provided by the geotechnical firm and their scope is detailed below. Task 5 Reinforced Concrete Wall As proposed in the gateway design concept the City desires to replace proposed rock fall barrier currently being considered for this project with the reinforced concrete retaining wall. KOA will complete the reinforced concrete wall design to withstand the impact of the falling rocks. The geometric design of the wall along with decorative patterns for the face of the wall will be coordinated with the landscape architect. Detail plans will be prepared and spec and estimate will be developed for this item. This item of work will be included in the bid package but as an additive alternate and may or may not be constructed. Task 6 Decorative Concrete Pavement Design As proposed in the gateway design concept detail for the limits of the decorative pavement and section detail of the pavement will be prepared for City approval. The section depth information will be provided by the geotechnical consultant. Pattern design will be coordinated with the landscaping consultant. This item of work will be included in the bid package but as an additive alternate and may or may not be constructed. Task 7 Landscaping and Irrigation Preliminary Landscaping concept plans were prepared for the median section of the project, the median landscaping design will be updated in light of the new gateway concept. Additionally, optional landscaping design services will include planting and irrigation design in front of the rock retaining wall. The scope of work for this task will include design and coordination between landscape architect and KOA for the wall aesthetics and decorative pavement design. Detail scope and fee for landscaping work is attached with this proposal. Task 8 Prepare Interim and Final Plans, Specifications and Estimate KOA has already completed the design plans for the project as scoped in the existing agreement. The City is currently completing the 100% submittal review. Traffic Control Plans will not be included in the bid package as it is the City policy to have the contractor submits traffic control plans for the project. KOA will incorporate city comments and modify plans per the scope items noted above. CONSTRUCTION PHASE Task 9 Engineering Support during Bidding, Award & Construction Phase It is assumed that the City will be responsible for preparation of the bid package, advertising and awarding the contract and for distributing the contract documents to interested contractors. KOA will only have a marginal role in assisting the City during the bid phase. Some time and cost was included for construction support services this in the original agreement. However, KOA will perform these services on time and material basis as there are many more areas of potential contractor's inquiries as compared to previous scope. 100 t� os GEO-ENVIRONMENTAL, INC. Catirens certified DBE Firm October 29, 2008 Mujib Ahmed KOA Corporation 3190 Shelby Street, Suite C Ontario, California 91764-6563 Subject: Geotechnical Investigation Services and Constructability Review Protective Barrier Wall and Pavement for State Route -Ill Improvement Project City of La Quinta, Riverside County, California 92253 GPI Proposal No. 08-174 (revised) Dear Mr. Ahmed: In response to your request, Geo-Environmental, Inc. (GEI) is pleased to present this proposal to drill four (4) soils borings adjacent to a rock hill located on State Route-111, west of Point Happy Way in the City of La Quinta, County of Riverside, California. The borings will be drilled for the design of an approximate 150-foot long, 6-foot high protection barrier wall, and a concrete textured pavement section. This proposal is in response to your e-mail sent Thursday, October 23, 2008, its attached drawings (including a concept plan by David Volz Design Landscape Architects and Park Planners, dated September 2008), and a review of the report prepared for the project by Earthsystems Southwest, dated May 4, 2007. This revision is in response to your e-mail dated Wednesday, October 29, 2008. PROJECT UNDERSTANDING It is our understanding that the City of La Quinta (City) has contracted KOA Corporation (KOA) to do minor widening and rockslide protection for a section of State Route 111, located adjacent to a rock hill. Earthsystems Southwest performed an investigation of the site and provided rock -fall mitigation methods. The methods accepted by the City's engineers included a Geobrugg Teco drapery system and a Geobrugg rock -fall barrier. However, the City Council has recently changed the scope to include a more aesthetically pleasing design that features a "gateway". The City has accepted an alternative conceptual design by David Volz Design Landscape Architects and Park Planners that will include construction of a protection barrier wall instead of the proposed rock -fall barrier. The project has been divided into multiple phases; the current phase includes construction of the wall, but not the gateway. In addition, the current construction phase includes a textured pavement section. The existing asphalt concrete (AC) pavement will be removed for the placement of a concrete textured pavement section. KOA has requested the services of GEI for providing geotechnical engineering recommendations regarding foundation design for the proposed rock retaining wall and pavement section design. In addition, GEI has been asked to provide a constructability review of the proposed tapering of the rock - face and the construction specifications for the rock -fall protection. 2691 Richter Avenue • Suite 127 • Irvine, California 92606-5125 Tel. (949) 263-8334 • Fax (949) 263-8338 An Equal Opportunity Employer 101 Protective Barrier Wall and Pavement for State Route -I I 1 Improvement Project GEI Proposal No. 08-174 (revised) October 29, 2008 Page 2 The proposed drilling of four (4) borings on and adjacent to the abovementioned highway segment is intended to determine the existing conditions of the subgrade soils at the site to facilitate the abovementioned improvements. During drilling, GEI will determine the thicknesses of any existing AC and aggregate base (AB) that may be present at the site and special problems that may require pretreatment prior to construction. GEI will identify design/construction strategies that may be employed as alternatives for the pavement upgrade to reduce costs and minimize conflicts between the proposed improvements and the existing site improvements/utilities. GEI's report will include limits of pavement construction, and recommendations regarding other existing AC and Portland Cement Concrete (PCC) improvements. Pertinent laboratory testing will be conducted to determine the relative compaction of the subgrade soils and their Resistance Values (R-Values) to formulate recommendations for the construction of the textured concrete pavement section, utilizing the appropriate Traffic Index (TI) for use in the design as provided by KOA Corporation. GEI's services will conform to accepted professional standards and the latest editions of the City's standard plans and design manual, Caltrans standard plans, specifications, and special provisions, Standard Specification for Public Works Construction (Green Book), or other applicable agency's standard plans, specifications, and guidance documents. The report will include all design and testing data required for the proper design of the proposed improvements. RELEVANT EXPERIENCE GEI has recently provided geotechnical services related to several slopes in the City of La Canada Flintridge to provide design recommendations and geotechnical observation services for slope reconstruction. Listed below are several representative slope -reconstruction projects within La Canada Flintridge. ■ Earlmont Avenue (between Louise Drive and Jarvis Avenue): Reconstruction of the slope involved engineered fill keyed and benched into competent material and construction of geo-grid panels and rock -filled gabions. This project was very recently selected by the American Public Works Association (APWA) Southern California Chapter as the Project of the Year. ■ 4010 Forest Hill Drive: Reconstruction of the slope involved flattening the upper and lower portion of the existing slope with a 6-foot wide bench and a concrete v-ditch in the middle, construction of a concrete v-ditch on the top and the toe of the reconstructed slope, and construction of a block wall with a continuous lined drainage swale. ■ 211 Inverness Drive: Reconstruction of the slope involved construction of 4-tiered segmental retaining block walls (keystone retaining wall systems) supported on engineered fill keyed and benched on granitic bedrock, and installation of tie bars and anchors. ■ Inverness Drive (at the south boundary of 570 Mehland Drive): Reconstruction of the slope involved construction of geogrid-reinforced engineered fill keyed and benched on competent material, and construction of rock -filled gabions walls. ■ Hiehland Drive (between Berkshire Avenue and Linda Vista Avenue): Reconstruction of the slope involved construction of a rock -filled gabion wall supported on keyed granitic bedrock, installation of a drainage system behind a rock -filled gabion wall, engineered fill supported by a .,,... 10 Protective Barrier Wall and Pavement for State Route -I I 1 Improvement Project GEI Proposal No. 08-174 (revised) October 29, 2008 Page 3 double -sided geocomposite placed on a 1:1 slope, construction of several rock -filled gabion walls supported on engineered fill, placement of a new pavement section, and realignment of timber posts and a guardrail. 727 Waldorf Road: Reconstruction of the slope involved construction of 2-tiered segmental retaining block walls (keystone retaining wall systems) supported on keyed and benched granitic bedrock, and installation of tie bars and anchors. 521 Inverness Drive: Reconstruction of the slope involved placement of a geogrid-reinforced engineered fill keyed and benched on competent material, and construction of rock -filled gabion walls. In addition to providing geotechnical services for the reconstruction of failed slopes, GEI has performed many geotechnical investigations for the construction of retaining walls. Most recently, we provided geotechnical investigation services for the design of a retaining wall and a ramp located at Ruben Ingold Park at 4400 Mount Vernon Drive (APN 5010-001-900) in the Windsor/Baldwin Hills area of the City of Los Angeles (July 22, 2008), and a prefabricated wall panel system located at the Anaheim Utilities Service Center in the City of Anaheim (April 16, 2008). Recently, GEI has performed several geotechnical investigations for the design of pavement sections. Most relevant to this project was GEI's design of an Arizona -type low water crossing (a concrete slab ford) approximately 400 feet downstream from the damaged slope located south of Sycamore Canyon Road and Rose Hills Memorial Park in the City of Whittier (September 3, 2008). (GEI also provided geotechnical recommendations for the stabilization of the damaged slope.) GEI also provided geotechnical design recommendations for the design of Howard Way, from its intersection with Scenic Avenue to its south end (an approximate 500-foot section of road), Century Place, from its intersection with Baker Street to its south end (an approximate 700-foot section of road), and East l6th Street, from its intersection with Newport Boulevard to its intersection with Orange Avenue (an approximate 350- foot section of road) in the City of Costa Mesa (September 8, 2008), and for Magnolia Avenue, from its intersection with Buchanan Avenue to its intersection with La Sierra Avenue (an approximate 1.6-mile section of road) in the City of Riverside (July 14, 2008). SCOPE OF WORK GEI proposes to perform a soils investigation at the project site to facilitate the design of a protection barrier wall and to determine the conditions of the existing pavement, base course, and subgrade soils to provide pavement structural section design. The investigation will include a site visit by a representative of GEI to evaluate the existing condition of the rock hill and the pavement. Additionally, the geotechnical investigation will include collection of bulk and undisturbed soil samples from the site, laboratory testing, engineering analyses, and the preparation of a report presenting recommendations for the improvements planned at the project site. Our scope of work is described in more detail below. Task I — Data Review/Coordmation/Constructability Review — Available geotechnical and geological data regarding the project site and surrounding areas will be reviewed to assess the expected soil conditions at the site. The data review will include the review of published geologic maps and grading reports for the site and other geotechnical data contained in our in-house files, and in City/County files. City records to be reviewed will include any existing improvement plans, topographic data, maps, as- 103 Protective Barrier Wall and Pavement for State Route-111 Improvement Project GEI Proposal No. 08-174 (revised) October 29, 2008 Page 4 constructed drawings, utility plans, reports, aerial photographs, and other pertinent information necessary for the project. In addition, GEI's Principal Engineer and Staff Engineer will provide a constructability review of the proposed tapering of the rock -face and the construction specifications for the rock -fall protection. GEI will provide a letter report presenting conclusions about the constructability of the proposed improvements as presented in the project specifications. Task 2 — Drilling and SamnlinP — The field investigation will consist of two (2) parts: a site reconnaissance and a subsurface exploration. The site reconnaissance will include examination of the project site to evaluate existing improvements, and gain familiarity with the site and specific pavement conditions, especially potential construction areas. Results of the site reconnaissance will be used to select the boring locations for the proposed subsurface exploration. The proposed boring locations will be marked in white and Underground Service Alert (USA) will be notified for coordinating with utility companies to locate and field -mark existing substructures. The markings provided by USA will be used to ensure the protection of any identified existing utilities. Following the notification to USA, the field investigation will be performed. At least two (2) working days before the fieldwork, GEI will obtain all necessary permits, licenses, and other City requirements. The field investigation will include exploration of the site by drilling four (4) soils borings at the project street segment to secure undisturbed and bulk soil samples for laboratory analysis of the subgrade soils. The borings will be drilled by utilizing either a 6-inch or an 8-inch diameter hollow -stem auger drill rig. The soils borings will be drilled to approximate depths ranging between five (5) and 10 feet below the existing ground surface or to the depth of refusal. The depths of the proposed borings may change depending on the materials encountered during the field investigation. Boreholes will be backfilled with soil cuttings generated from the same boring, compacted, and patched with cold asphalt (if necessary) immediately after the final soil samples are retrieved. GEI will provide all necessary traffic control while performing fieldwork in accordance with the latest edition of the WATCH manual. The traffic control and detouring will provide for continuous driveway and pedestrian access to businesses and residents at all times. Geologic logs of boring activities exhibiting soil classification of each stratum in accordance with the Unified Soil Classification System (USCS), ASTM 2487-93, will be prepared by a representative of GEI. The logs will include all pertinent information regarding the existing structural sections, including existing AC and PCC improvements, boring depth and location, sample collection depth, USCS group name, USCS group symbol, color as determined by Munsell Soil Color Charts, grain size distribution, plasticity index, moisture content and dry density of drive samples, the elevation of the water table (including the depth of saturated soil or groundwater) if encountered, and caving potential and/or sloughing conditions. During drilling, the classifications, thicknesses, and material types of any existing subgrade soils, AC, overlay, PCC, AB, and fabric or other interlayers will be noted. Undisturbed drive samples will be collected at approximate depths of five (5) feet below the existing ground surfaces during drilling operations; additional drive samples will be taken at changes in lithology or if unusual conditions are encountered. Relatively undisturbed ring samples will be obtained using a Modified California Sampler (2.4 inches inside diameter and 3.0 inches outside diameter) lined with thin -walled sample rings. The sampler will be driven into the bottom of a borehole with successive drops of a 140-pound hammer falling 30 inches. The number of successive drops of the driving weight 104 Protective Barrier Wall and Pavement for State Route -I I 1 Improvement Project GEI Proposal No. 08-174 (revised) October 29, 2008 Page 5 (blows) required for one (1) foot of penetration will be shown on the boring logs. Bulk samples from soil cuttings generated during the drilling activities will be collected at depths up to approximately five (5) feet below the existing ground surface, and placed in plastic bags. The samples from the borings will be tested in the laboratory as described in Task 3. Task 3 — Laboratory Testing — Bulk and relatively undisturbed drive soil samples collected during the proposed field investigation will be examined in the laboratory to confirm field classifications. Selected samples from the borings will be tested to help evaluate engineering properties of the subsurface soils, including in -situ moisture content and dry density, compaction characteristics (maximum dry density and optimum water content) by modified proctor testing, plasticity/expansive characteristics, grain -size distribution, shear strength, corrosive properties (resistivity, pH, soluble sulfates, and chloride), and R- Value. The numbers and types of tests will depend upon the soils encountered and the planned improvements at the sample location. Results of all laboratory testing performed on bulk and drive samples of the subsurface soils will be included in the appendix of the engineering report prepared for the project. The proposed laboratory -testing program is outlined in Table 1 entitled "Fee Estimate". Task 4 — Engineering Analysis — Engineering analyses will be performed upon completion of the laboratory testing. Results from the field and laboratory testing, site reconnaissance, and GEI's experience will be the basis for the engineering analyses. GEI will provide engineering conclusions and recommendations for the following: ■ Type and extent of the materials encountered, ■ Suitable type offoundation, ■ Suitability of the onsite soils for use as fill material, • Thickness and competence of existing fill, if any, ■ Nature of bedrock, if encountered, ■ Difficulty of excavation for wall footings in rock, if encountered, ■ Presence ofgroundwater or seepage (groundwater table depth, ifencountered), ■ Area seismicity and geologic hazards, ■ Seismic design parameters, ■ Allowable soil pressures for wall foundation design, ■ Coefficient offriction, ■ Pavement sections, and ■ Site preparation for the proposed construction. Task S — Report Preparation — A geotechnical engineering report will be prepared at the conclusion of the investigation to aid in the preparation of an earthwork grading -plan. The report will describe GEI's purpose, methods and procedures used to conduct the field exploration (including sampling collection methods), investigation findings (soil characteristics), geotechnical engineering conclusions/recommendations regarding appropriate construction methods, and supporting laboratory 105 Protective Barrier Wall and Pavement for State Route -I 11 Improvement Project GEI Proposal No. 08-174 (revised) October 29, 2008 Page 6 test procedures and results. The report will provide compaction requirements, subgrade preparation, and treatment recommendations for wet, unsuitable, and/or saturated conditions. It will also provide the depths and estimated quantity of needed over -excavation. The report will provide complete information regarding the thicknesses of the existing AC and AB, plasticity characteristics and grain -size distribution of the subgrade soil, and recommendations for the design of the project improvements. The engineering report will include typed geologic boring logs, geotechnical laboratory reports, site location maps, boring location maps (including the dimensions of boring locations and their horizontal distances to identifiable points), and other pertinent data and information. All.referenced geotechnical reports used in the preparation of the report will be listed in the appendix. Three (3) wet -signed copies of the final report will be submitted. The project specifications for the proposed tapering of the rock -face and the rock -fill protection will be reviewed separately by GEI's Principal Engineer for constructability issues. FEE ESTIMATE We estimate that our geotechnical investigation can be completed for the estimated fee as presented in Table 1. The fee shown in Table 1 includes workfor the aforementioned geotechnical investigation, and does not include any additional consultation (including response to comments) or post -design services (including geotechnical observation and materials testing services). The fee estimate as attached is based on the following assumptions: ■ GE1 will be provided with plans of specific improvements prior to the field investigation, ■ Access to the site is provided with no fee, ■ Draft reports will not be provided, ■ Tls based on average daily traffic volumes will be provided ■ Traffic control drawings will not be prepared or will be provided to GEI, ■ All required permits from the City (including an encroachment permit) will be provided with no fee or the fees will be reimbursed, ■ All field employees will be compensated with the applicable prevailing wage, ■ The site is accessible to the field equipment listed in Task 2 during normal working hours on weekdays, ■ No fieldwork will be performed during the evening or on weekends, ■ No unusually hard or other unforeseen ground conditions are encountered, ■ Soil borings can be backfilled with soil cuttings and cold patched with asphalt concrete, ■ Excess soil cuttings may be left onsite, and ■ Soil and groundwater are not contaminated. COMPLETION SCHEDULE Mobilization can be accomplished within three (3) days of receipt of the authorization to proceed. The field investigation will require one (1) day to complete. The laboratory testing will be completed within 106 Protective Barrier Wall and Pavement for State Route -I 11 Improvement Project GE1 Proposal No. 08-174 (revised) October 29, 2008 Page 7 two (2) weeks of the completion of the field investigation. We anticipate that the report will be issued within two (2) weeks of the completion of the laboratory testing. CLOSURE We appreciate the opportunity to propose our professional services and look forward to working with you on this project. If you have any questions regarding this proposal or need further information, please do not hesitate to contact the undersigned at (949) 263-8334, extension 22, or W. Jamal R. Siddiqi at extension 24. Very truly yours, Geo-Environmental, Inc. Prirheat H. B dil9 qi, Ph.D.E P. al ci Engineer p g Attachments: Fee Estimate (Table No. 1) Schedule of Charges 107 =1 TABLE NO. 1 GEO-ENVIRONMENTAL, INC. MmgFEE ESTIMATE DOE F m Protective Barrier Welland Pavement for State Route-111 Improvement Project City of La Quints, Riverside County, California 92253 Geotechnical Investigation Services and Constructability Review GEI Proposal No. 08-174 (revised) October29,2008 Units(hrs. Unit Cost Unit Total Total 1. Project Management/Site Recon/Mark Borings/Interaction with Underground Service Alert/Obtaining NO -Fee Permits Traffic Control Plan Prepared/Stamped by Licensed Traffic Engineer 0 $3,000.00 $0.00 Unsigned Traffic Control Plan 0 $500.00 $0.00 Staff Engineer & Geologist* 8 $80.00 $640.00 Vehicle (daily fee) 1 $60.00 $60.00 $700.00 2. Constructability Review of the Proposed Tapering of the Rock -Face and the Rock -Fall Protection Construction Spec Principal Engineer & Geologist 10 $175.00 $1,750.00 Staff Engineer & Geologist 4 $80.00 $320.00 Technical Word Processor 1 $55.00 $55.00 Black and White Report Reproduction 3 $25.00 $75.00 $2,200.00 3. Field Investigation (Four (4) borings, depths between 5.0 and 10.0 feet below the existing ground surface) Senior Engineering Technician (Prevailing Wage)* 8 $90.00 $720.00 Hollow Stem Auger Drill Rig Contractor (Prevailing Wage)* 8 $255.00 $2,040.00 Single Monitored Moving Lane Closure (Prevailing Wage) (daily fee) 1 $750.00 $750.00 Drilling Equipment (daily fee) 1 $100.00 $100.00 Vehicle (daily fee) 1 $60.00 $60.00 Cold Patch Asphalt 4 $20.00 $80.00 4. Laboratory Testing Moisture Content & Dry Density (Ring) - ASTM D2937 6 $20.00 $120.00 Grain Size Analysis - ASTM D422 4 $80.00 $320.00 Atterberg Limits (LL&PL) - ASTM D4318-D84 or CT204 4 $95.00 $380.00 Direct Shear, Consolidated -Drained (CD) - per point 6 $95.00 $570.00 Max. Density/Opt. Moisture - ASTM D 1557 (Methods A & B) 4 $145.00 $580.00 R-Value (Untreated Soil) - CT301 or ASTM D2844 1 $205.00 $205.00 Corrosion Package (So4, CI, pK Resistivity) 1 $225.00 $225.00 5. Summarization of Data/Data Analysis/Engineering Conclusions/Report Preparation Principal Engineer & Geologist 6 $175.00 Staff Engineer & Geologist 12 $80.00 Drafter/CAD Operator Technical Word Processor Color Report Reproduction $75.00 $55.00 $50.00 $1,050.00 $960.00 $225.00 $275.00 $150.00 $3,750.00 $2,400.00 $2,660.00 * Travel time and mobilization are included Total Estimated Cost $119710.00 Page 1 108 Supplement #3 11/5/2008 SR111 between Washington Street and the City of La Quinta Western limits 'J)M ",nd50F,4 AY W,1141S and Pant Pla-14 s Additional Scope and Fee for Landscaping Services for the SRI I 1 roadway Improvement Project. I. David Volz Design will provide irrigation and planting services for the medians between Washington and Western City limit as part of KOA's construction package. Specifications and budget estimate will also be prepared. Due to the time that has lapsed and increased cost this work it will need to be re -started and the fee is proposed to be $6,500.00 for the approximate 48 hours of professional time allotted to the project. 2. The wall aesthetic design and control will include close coordination with KOA to meet the engineering requirements of the wall and drawings to identify layout, profile, and detailing of the aesthetic elements of the design, Finish details and materials will be specified for the wall surface, cap, pilaster finish, finials and related aesthetic treatments. A submittal package with cut sheets and materials will be prepared for the enhanced textured pavement, including containment curbing and layout details. This work will be in support of KOA's road engineering work. The proposed fee for the design work identified herein is $8,800 for the 64 hours of design professional services anticipated for these services. 3. Optional Construction support services for landscaping will include availability of DVD staff for BFI's, construction site reviews, and client consultations. Three (3) to four (4) site reviews are anticipated, as well as some in office staff time. This work can be provided on a time and material basis. DVD proposes a fee budget of 40 hours for this work; a fee of $5,400. The deliverables from DVD will include final stamped mylars including specifications and estimate in the format compatible for ready insertion into KOA's plans, specifications and estimate. No time has been estimated by KOA to make any changes and/or modifications to work completed by DVD. DVD Fee Proposal Summary is as follows: 1) Total Fee for Median Landscaping, Wall Aesthetics and Decorative Pavement Design: $ 15,300 2) Construction Support Services: $ 5,400 u x CI 2 s i i Y fll a9 O� d ' `n '< m Y z 1 /FYI �^ o = G R m ZO TI N O < O 4 m n a = 3 3 d d c Y a N ? Y � j A G N G 3 'o m ti C D M 7 n x o � N p O N00 77 y w 0 O m � N nm m 0 « m9 OW Dio�{ n W W pG, os M W Nr c mbi 3 A ° m �e 3 � � 3 a N A m m m N N o N N m Sig a »Z 4ON M r W Y C IC O O rJis e O V m # W V� � � p O OJ m N Q p O O O qpO O O qm O O pp O 110 COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Acceptance of an Energy Efficiency Feasibility and Green House Gas Emission Study Provided by Imperial Irrigation District Prepared by Lincus Inc RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and file an Energy Efficiency Feasibility and Green House Gas Emission Study provided by Imperial Irrigation District prepared by Lincus Inc. FISCAL IMPLICATIONS: Staff will return at mid -year to request funding to implement the Energy Efficiency (EE) investments noted in the Energy Efficiency Feasibility and Green House Gas Emission 6tudy (Study). CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: On November 7, 2008, the City of La Quinta (City) received the final draft of the Energy Efficiency Feasibility and Green House Gas Emission Study (Attachment 1) from the Imperial Irrigation District (IID). The Study provided the City with energy efficiency measure identification in the buildings audited and financial analysis of those Energy Efficiency investments recommended for implementation. This energy efficiency feasibility report provides the City with all possibilities for energy efficiency improvements at four municipal buildings facilities, Public Library, Civic Center/ City Hall, Fire station #70, and the Senior Center. Most of the electric load is due to Lighting, HVAC systems, and outdoor site lighting. Contributing to the remaining load are the plug loads (computers, printers, copiers etc.) and other electrical appliances (exhaust fans, etc). A total of ten energy efficiency retrofit measures (EEM's) were identified for this energy analysis (please refer to Table 1 for the summary). Table 1: Summary of Energy Efficiency Retrofit Measures EEM Description Cost EEM #1: Replace existing incandescent lighting with CFL's with upgraded pendant enclosures and conversion of some T-12 fluorescent interior and exterior $17,442 lighting to high -efficiency Super T8 fluorescent lighting with upgraded electronic ballasts in the City Hall building. EEM #2: Install Power Management software for desktop computers in Public 3,247 Library and Civic Center Building. EEM #3: Install high efficiency packaged units with differential enthalpy 60,995 economizers at the Senior Center. EEM #4: Install CO2 sensors for Demand Control Ventilation in the Senior Center 7,204 Multipurpose Room and Council Chambers at City Hall. EEM #5: Replace the three existing Air Cooled Condensers (2 - 40 ton units and 1 - 60 ton unit) at the City Hall with a high efficiency single Water Cooled 279,600 Condenser unit. EEM #6: Remove existing Inlet Guide Vanes and installation of Variable Frequency 20,550 Drives (VFD's) on the three Air Handler Units at the Senior Center. EEM #7: Install premium efficiency motors for the supply and return fans in the Air 2,519 Handler Units at the Senior Center. EEM #8: Replace existing split AC systems with higher efficiency split systems at 11,548 the Civic Center. EEM #9: Re -commission 13 rooftop packaged AC systems in the City Hall Building 1,500 to ensure the proper functioning of dampers in the economizers. EEM #10 Perform pump retrofit operations for the circulation and lake transfer 6,12 um s (40HP) at the Silver rock Clubhouse facility. Estimated Total Cost - including applicable IID rebates $410,727 Estimated Energy Cost Savings Over a 7 Year Period $450,543 If all the retrofit measures, 1 through 10 are implemented, the cumulative payback period is estimated to be 6.7 years including program incentives of $37,185. The realistic payback may vary depending on the actual costs and energy savings that will be better identified during a detailed feasibility study and firm contractor costs. 112 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Receive and file an Energy Efficiency Feasibility and Green House Gas Emission Study provided by Imperial Irrigation District prepared by Lincus Inc; or 2. Do not receive and file an Energy Efficiency Feasibility and Green House Gas Emission Study provided by Imperial Irrigation District prepared by Lincus Inc; or 3. Provide staff with alternative direction. Respectfully submitted, /X/ & Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Energy Efficiency Feasibility and Green House Gas Emission Study ,. 113 Attachment 1 i Energy Efficiency Feasibility and Green House Gas Emission Study City of La Quinta Municipal Buildings (Senior Center, Civic Center, Public Library, Fire Station # 70 and Silver Rock Clubhouse) Prepared by: 8727, S Priest Dr, Suite 103, Tempe, AZ - 85284 (480) 598-8431 Phone (480)598-8485 Fax 114 Table of Contents Section1 Executive Summary............................................................................................... 3 1.1 Facility Electricity and Gas Usage............................................................................................ 3 1.2 Summary of Energy Efficiency Opportunities.......................................................................... 3 Section2 Project Team and Facility Information................................................................ 6 2.1 Project Team Contact Information............................................................................................ 6 2.2 Facility Description................................................................................................................... 6 2.3 Energy Efficiency Outlook....................................................................................................... 7 2.4 Energy Using Systems Summary .............................................................................................. 7 2.4.1 Lighting Systems................................................................................................................................8 2.4.2 HVAC— Packaged rooftop/Split AC units........................................................................................ 8 2.4.3 HVAC —Chiller Systems....................................................................................................................9 2.4.4 Exhaust Fans and Miscellaneous Equipment.................................................................................... 9 2.4.5 Photovoltaic System Potential at City Hall........................................................................................ 9 Section3 Energy Efficiency Opportunities........................................................................10 3.1 High Efficiency T-8's, CFL Fixtures and Exterior Lighting Retrofits ................................... 10 3.2 Power Management for PC Work Stations............................................................................. 12 3.3 High Efficiency Packaged AC units....................................................................................... 13 3.4 Install CO2 Sensors for Demand Control Ventilation............................................................. 14 3.5 TURBOCOR Water Cooled Chillers at City Hall.................................................................. 15 3.6 Variable Frequency Drives for AHU Supply Fans................................................................. 16 3.7 Premium Efficiency Motors for AHU Supply and Return Fans ............................................. 17 3.8 High efficiency DX Split Heat Pumps/AC units.................................................................... 18 3.9 Re — Commissioning of Economizers in Packaged AC units ................................................. 19 3.10 Pump Retrofits at Silver rock Clubhouse................................................................................ 20 3.11 Other Recommendations: ........................................................................................................ 21 Section 4 Silver Rock Clubhouse — New Construction Savings Analysis and Installation of40kW PV System.............................................................................................. 22 Section 5 Climate Change, & Green House Gas Analysis ................................................. 24 5.1 Direct GHG Emissions........................................................................................................... 25 5.1.1 From Transportation....................................................................................................................... 25 5.1.2 From HVAC systems........................................................................................................................ 26 5.2 Indirect GHG Emissions......................................................................................................... 26 5.2.1 From Purchased Energy.................................................................................................................. 26 City of La Quinta (Municipal Buildings) 115 5.2.2 From Waste Management Practices................................................................................................ 27 5.3 Summary .................................................................................................................................27 Section6 Project Financing................................................................................................. 29 Section7 Attachments..........................................................................................................31 SectionAppendices............................................................................................................33 8.1 Appendix 1 — EEM # 3.1: Lighting Measures & Savings ...................................................... 33 8.2 Appendix 2 — EEM # 3.2: Power Management for PC's........................................................ 34 8.3 Appendix 3 —EEM # 3.3: High Efficiency Packaged AC Units ............................................ 35 8.4 Appendix 4 — EEM # 3.4: CO2 Sensors for Demand Control Ventilation .............................. 36 8.5 Appendix 5 — EEM # 3.5: Water — Cooled TURBOCOR Chiller .......................................... 37 8.6 Appendix 6 — EEM # 3.6: VFD's on Air Handler Supply Fans ............................................. 38 8.7 Appendix 7 — EEM # 3.7: Premium Efficiency Electric Motors ............................................ 39 8.8 Appendix 8 — EEM # 3.8: High Efficiency Split Condensing Units ...................................... 40 8.9 Appendix 9 — EEM # 3.9: Re -Commissioning of Economizers ............................................. 41 8.10 Appendix 10 — EEM # 3.10: Pump Retrofits at Silver rock clubhouse .................................. 42 8.11 Appendix 11 —Silver Rock NCEEP Analysis......................................................................... 43 8.12 Appendix 12 —Project Financing........................................................................................... 45 •• 110 City of La Quinta (Municipal Buildings) Section 1 Executive Summary This preliminary energy efficiency feasibility report provided through the IID Energy Management Program is designed to provide the City of La Quinta with energy efficiency measure identification in the buildings audited and financial analysis of those EE investments recommended for implementation. This energy efficiency feasibility report provides the City of La Quinta with all possibilities for energy efficiency improvements at four of their municipal buildings facilities, Public Library, Civic Center/ City Hall, Fire station # 70, and the Senior Center. 1.1 FACILITY ELECTRICITY AND GAS USAGE The gross annual electrical consumption for the four sites together is 1686.64 MWh. Most of the electric load is due to Lighting, HVAC systems, and outdoor site lighting. Contributing to the remaining load are the plug loads (computers, printers, copiers etc.) and other electrical appliances (exhaust fans, etc). Table 1 Utility Information of the Municipal buildings at City of La Quinta for 2007 Facility Service Street Address City Zip Annual kWh Area ins . tt ( 9 ) Energy metric (in kWh/s .ft Library 78275 Calle Tampico La Quinta 92253 480,800 20,000 24.04 Civic Center/City Hall 78495 Calle Tampico La Quinta 92253 936,800 32,000* 29.28 Fire Station #70 54001 Madison Street La Quinta 92253 82,880 6,000 13.81 Senior Center 78450 Avenida LA fonds La Quints 92253 186,160 ]0,0o0 18.62 The main end -uses on which we primarily concentrated were Lighting and HVAC energy systems. It is to be noted here that due to recent additional constructions (from Jan 2008), the current area (in sq. ft) of the City Hall/Civic center building is about 54,000 sq. ft (Courtesy: Tom Hartung, Facility Operations). However, in this analysis, Lincus has used utility information for the year 2007 and hence the extra area built in the year 2008 will not be used for the calculation of the energy consumption metric shown in column 7 of the above table. 1.2 SUMMARY OF ENERGY EFFICIENCY OPPORTUNITIES A total of ten energy efficiency retrofit measures (EEMs) were identified for this energy analysis (please refer to Table 2 for summary results). Besides these ten retrofit measures, Section 4 discusses the New Construction Energy Efficiency Program (NCEEP) analysis at the Silver Rock new construction site. The following is a summary of the EEM's: .. 117 City of La Quinta (Municipal Buildings) 3 11/10/2008 • EEM #1: Replace existing incandescent lighting with CFL's with upgraded pendant enclosures and conversion of some T-12 fluorescent interior and exterior lighting to high -efficiency Super T8 fluorescent lighting with upgraded electronic ballasts in the City Hall building. • EEM #2: Power Management software for desktop computers in Public Library and Civic Center Building. • EEM #3: Install high efficiency packaged units with differential enthalpy economizers at the Senior Center. • EEM #4: Install CO2 sensors for Demand Control Ventilation in the Senior Center Multipurpose Room and Council Chambers at City Hall. • EEM #5: Replacement of the three existing Air Cooled Condensers (2 — 40 ton units and 1 — 60 ton unit) at the City Hall with a high efficiency single Water Cooled Condenser unit. • EEM #6: Removal of the existing Inlet Guide Vanes and installation of Variable Frequency Drives (VFD's) on the three Air Handler Units at the Senior Center. • EEM #7: Installation of premium efficiency motors for the supply and return fans in the Air Handler Units at the Senior Center. • EEM #8: Replacement of the existing split AC systems with higher efficiency split systems at the Civic Center. • EEM #9: Re -commissioning of the 13 rooftop packaged AC systems in the City Hall Building to ensure the proper functioning of dampers in the economizers. • EEM #10: Perform pump retrofit operations for the circulation and lake transfer pumps (40HP) at the Silver rock Clubhouse facility. If all the retrofit measures, EEM's 1 through 10 are implemented, the cumulative payback will be about 6.7 years including program incentives of $37,185. The realistic payback may vary depending on the actual costs and energy savings that will be better identified during a detailed feasibility study and firm contractor costs. 118 City of La Quinta (Municipal Buildings) 4 11/ 1Uaous a ry v� IG a •Ij ..i +.r jy ,P] � p r`� q P� � rri r•1 ♦4 �j N N IA iy�j N yy 9. n r r p d ty^� CS U 'ffi 'w, r`S N y N N UI 'fl Y� q b �t r.� -� ..j Qi, .•1 Irl ii i�i h T/ b O (y N N N N !n ey � q OS C 4 nail I(} If W h� ..' � 'vi• � h e W �i l'i, yy v 'C q {•• CQ n in e0 v a •F r„ ` W Y N m 0 V� h Section 2 Project Team and Facility Information 2.1 PROJECT TEAM CONTACT INFORMATION The key project team members and their contact information are listed in Table 3 below. Table 3 Project Analysis Report Contacts Name Role Organization Contact Information Phone: (760) 777-7031 Douglas R. Evans Asst. City Manager City of La Quinta Email: devans@la-quinta.org Phone: (760) 777-7065 Bret M. Plumlee Asst. City Manager City of La Quinta Email: bplumlee@la-quinta.org Tom Hartung Facility Operations City of La Quinta Phone: (760) 777-7013 Oscar Santana Primary City City of La Quinta Phone: (760) 777-7120 Contact person Phone: (760) 398-5865 Mark Weber Key Account Imperial Irrigation Cell: (760) 427-8038 Manager District Email: mdweber@iid.com Phone: (310) 965-8228 Phil Falkenstein III) Project Imperial Irrigation Fax: (310) 324-4869 Manager District Email: prfalkenstein@iid.com Phone: (880) 598-8431 Jorj Nofal, P.E. Lead Consultant Lincus, Inc. Cell: (480) 235-2311 Email: jnofal@lincusenergy.com 2.2 FACILITY DESCRIPTION The City of La Quinta Buildings included for this energy analysis are the following: (1) Senior Center (2) Civic Center/City Hall (3) Public Library and (4) Fire Station # 70. These buildings constitute the municipal buildings operated by City of La Quinta. The buildings have varying operating schedules. For instance, the Civic Center building operates on a typical Monday through Friday office hour schedule while the Senior Center has various activities throughout the year, with mostly nighttime operation from June through August with more daytime hours from September through May. Among the (4) buildings considered in this energy analysis, the Civic Center/City Hall Building has a greater number of energy efficiency measures which will be noted in EEM #3.1, #3.2, #3.4, #3.5, #3.6, #3.7, #3.8, and #3.9. For the Senior Center, the measures are limited to HVAC, and City of La Quinta (Municipal Buildings) 1.- 120 11/10/2008 lighting. Fire Station #70 will only have some lighting measures (as the AC units have been replaced only recently as per conversation with the facility manager, Tom Hartung), while the Library will be limited to power management software for the computers as most energy efficiency measures have already been implemented at the Library facility. 2.3 ENERGY EFFICIENCY OUTLOOK Facility personnel are proposing to replace inefficient energy using systems as necessary. The top priority is to replace the old and obsolete equipment that is at the end of its useful life. The facility manager has been open to suggestions from Lincus and IID to explore new ways to develop energy -savings opportunities for the buildings audited. Some of the key energy efficiency measures that can be implemented include: high efficiency lighting, ultra high efficiency AC units for the Senior Center, VFD's for the (3) main air handlers serving the Civic Center Building, replacement of multiple air cooled condensers with water cooled condenser systems at the Civic Center and a 145 kW photovoltaic system. In addition to these measures, other measures such as high efficiency split heat pump systems, PC power management systems, Demand Control Ventilation and re -commissioning of economizers on some of the packaged AC units are possible opportunities for energy conservation. 2.4 ENERGY USING SYSTEMS SUMMARY The bulk of the energy usage for the City of La Quinta buildings can be attributed to two major systems: lighting and comfort control systems. The following is a list of energy using systems that was observed during the onsite inspection and consequent inspection of blue prints: • Lighting Systems: They constitute a significant portion of the energy consumption at the facility. Lighting is used around the facility in offices, Senior Center multipurpose room, and many conditioned areas of the City buildings. Some of these lighting systems noted appear very old, and are in major need of retrofit with high efficiency fixtures. • HVAC Systems: The Senior Center has (7) older rooftop packaged AC units that are at least 12 years old. An examination of these units at the site revealed that their current condition was fair to bad. The Civic Center uses (1) 50 ton and (2) 40 ton Air Cooled condenser units in conjunction with (3) Air Handlers and other (3) Fan Coil units. These Air Cooled units were also nearing the end of their useful estimated life (15 years for all the units). In addition to the three air cooled DX units, the Civic center also uses 3 split AC units that were about 15 years old. The City Hail building is equipped with 13 rooftop packaged AC units with economizers and 3 split heat pump systems. It is understood from Tom Hartung, the facility manager that these systems are relatively new. However, during the site inspection, it was observed by Lincus experts that some of these economizer dampers aren't functioning at best. Re- 121 City of La Quinta (Municipal Buildings) 7 11/10/2008 commissioning operation (generally recommended for every 2-3 years) helps overcomes the energy losses due to the non-functioning of dampers. This is discussed in EEM # 3.9. The Library is served by a single air cooled chiller system with a capacity of 58 tons with (4) pumps, (4) motors, and (3) Air Handlers. All these systems are new and hence do not need any modification/alterations. As per conversation with the Facility Manager, Tom Hartung, it was known that Fire Station # 70 had been installed with newer HVAC units and hence no HVAC recommendations are provided in this report for that building. • Exhaust Fan Systems: These fans were identified in various sizes, approximately 0.15 to 0.67 HP and are used for exhaust air servicing in both the men's and women's restrooms. • Desktop computers: They are mostly of the flat screen monitor type and on average; there are about forty desktop computers in the Library building and about ninety computer work stations in the Civic Center Building. 2.4.1 Lighting Systems Some of the interior and exterior lighting systems used in the City Hall, Fire Station # 70, and Senior Center use older "energy consuming" technologies which could be effectively be replaced with newer ones. Most of the lighting system upgrades and retrofits have been carried out in these buildings. EEM #1 discusses other possible areas that could be subjected to lighting retrofits with higher efficiency lighting systems. Please refer EEM#1 for the savings calculation methodology and actual areas for proposed lighting replacement. 2.4.2 HVAC —Packaged rooftop/ Split AC units The Senior Center has approximately (7) rooftop packaged AC units with varying capacities from 5 — 10 tons. All these units are nearly 12 years old (as old as the building) and after examining these rooftop units at the site, they appear to be in fairly poor condition. These rooftop units were manufactured by Carrier and were the standard efficiency models (as confirmed from the blue prints) at the time of installation. It is also likely that the units' economizer dampers and controls are not functioning as per the manufacturer's specifications as was evident from the inspections of these units on the rooftop. Lincus recommends replacing these units with higher efficiency units and performing an effective duct testing/staling/cleaning and air balancing maintenance operations to make sure that the newer units work properly in their locations. This measure is described in EEM # 3.6. Similarly, the split AC units at ., 1?2 City of La Quinta (Municipal Buildings) 8 11/102008 the Civic Center are also in need of a replacement. EEM # 3.8 addresses this measure. Apart from the split AC units, the Civic Center/City Hall building is served by 3 air cooled DX units with a net capacity of 130 tons. EEM # 3.5 discusses the replacement of the three air cooled condensing units with a single water cooled condensers. EEM # 3.9 describes the re -commissioning of economizers in the rooftop packaged AC units of the City Hall building. 2.4.3 HVAC— Chiller Systems The Public Library uses chillers as their HVAC equipment. The Library uses an air cooled chiller system with a net capacity of 58 tons. Apart from this chiller unit, there are also several air handler units, fan coil units, pumps, and motors associated with the chiller HVAC systems. EEM # 3.6 discusses the installation of VFD's on Air Handler Units at the Senior Center, and EEM # 3.8 discusses the replacement of existing motors with premium efficiency motors. 2.4.4 Exhaust Fans and Miscellaneous Equipment The four facilities also have an array of exhaust fans of varying sizes and Horse Powers. The main usage of these exhaust fans are for the removal of exhaust air from the restrooms in these facilities. Lincus recommends verifying the timers on these fans to ensure that these fans shut down during unoccupied hours. This could lead a decent amount of energy savings as well. 2.4.5 Photovoltaic System Potential at City Hall It was identified during the onsite inspection that the south parking lot is covered and it could be a potential site for the installation of Photo Voltaic (PV) cells. The installation of these PV cells enables the Civic Center/ City Hall buildings to significantly offset their annual power consumptions. For instance, the installation of a 145kW PV cell would help offset roughly about 22.8% of the energy that is currently used to operate the City Hall/Civic Center buildings can arise from a clean renewable energy. In addition to lowering the annual bills, this makes the City building also qualify for the Energy Star Rewards and other energy efficiency incentive programs. Please contact Lincus for details on this measure. 12S City of La Quinta (Municipal Buildings) 9 11/10/2008 Section 3 Energy Efficiency Opportunities This section indicates the existing conditions, proposed measures, kW, kWh and $$ savings that could be achieved by their implementation and the approximate pay back periods with and without IID incentives. The appendix that follows this section of the report shows the results of savings calculations and assumptions used with the ten different energy measures discussed in this report. 3.1 HIGH EFFICIENCY T-H'S, CFL FIXTURES AND EXTERIOR LIGHTING RETROFITS Existing Condition From the blue prints (dated 7/18/2006 for City Hall) and Lincus' inspection, it was found that there were nearly 123 (40 at the City Hall building and 83 at Fire Station # 70) Single Lamp 90 W incandescent down lights and about 42 T-12 fluorescent lamps in the Senior Center Multipurpose room. These fixtures are obsolete and use more energy than new modern fixtures. The existing 3 lamp F34 T-12 fluorescent lamps in the Senior Multipurpose room and exterior lights of City Hall buildings are one of the older generation grades of T-12 fluorescent lamps. It is a known fact that the light quality from such T-12 fluorescent lamps is poor and produces glare problems. The diffusers are very poor as well and prevent a large percentage of light from hitting the task areas. In addition, the high ceiling mounted incandescent lights have a relatively short life expectancy. Recommended Action Replace the existing incandescent and T-12 lighting systems with high -efficiency lighting systems which include 2-lamp (XPS) Lamps and PSX electronic ballasts (also known as Super T8's) respectively. The new lighting will provide better lighting quality than the existing system as well as provide low mercury content, and reduced disposal cost. Cut sheets have been attached for the XPS lighting (please see attachment # 4). In addition use 26 watt high quality pendant mounted CFL's for the public counter areas in the Civic Center Building. Pendant CFL fixtures mounted much closer to the work area will result in increased illuminance and reduced maintenance costs. Measure I: Lighting Retrofits Savings Summary Annual Electricity Savings [kWh] 30,852 Demand Savings [kW] 3.69 Annual Elect Cost Savings $4,011 Cost Summary Measure Cost [$1 $19,910 IID Incentive [$1 $2,468 Net Measure Cost [$1 $17,442 Simple Payback (Years) Without Incentive 5.0 With Incentive 4.3 L 124 City of La Quinta (Municipal Buildings) 10 11/10/2008 Energy Savings Calculations Energy savings were based on average ratings data for both existing and proposed fixtures and assuming that the lighting is on at least 10 hours per day in the facility. Energy usage was estimated using spreadsheet analysis, using manufacturer wattage data for the T8 lighting and existing incandescent downlights, with operating conditions based on personnel interviews. The City of La Quinta buildings are in operation from 7 am to 5:30 pm Monday through Friday with at least 2 hours of janitorial services, with varying hours for the Senior Center as shown in the analysis. (Please refer calculation methodology in Appendix 1). Financial Impacts The table above highlights the financial impacts, cash analysis and the conservative energy savings possible through this measure. City of La Quinta (Municipal Buildings) 11 11/10/2008 125 3.2 POWER MANAGEMENT FOR PC WORK STATIONS Existing Conditions There are approximately 40 flat screen desktop computers in the library building, and about 90 desktop work stations in the Civic Center/City Hall buildings. These desktop computers may have proprietary internal sleep mode functions for energy savings, but most of the computers observed during the audit appear to be switched "ON" throughout the day even during momentary times (for instance lunch, snack time etc) when they could effectively be shut down. Recommended Action It is recommended to install power management softwares such as "SURVEYOR" that allows you to measure, manage, and reduce your network's energy consumption, saving money and lowering your network's total cost of ownership. These software utilities add new options to the Energy Star settings in your PCs, making this functionality more accessible and dynamic and Measure 2: Power Management for PC Workstations Savings Summary Annual Electricity Savings [kWh] 24,414 Savings - kW 0.0 total Cost Savings $3,174 mmary Cost [$] $5,200 ntive [$] LLDemand $1,953 sure Cost 1$] $3,247 ayback (Years) t Incentive 1.6 centive 1.0 allowing you to easily implement network -wide best practices that balance user productivity and energy efficiency. This would be implemented through a PC network system for the specific areas noted for the City of La Qu]nta Buildings. The IT manager would be responsible for ensuring that the PC energy savings software has been installed properly in the network with associated computer work stations. Please refer to attachment # 5 for cut sheets on the referenced SURVEYOR units for example only. Other similar products are also available commercially. Energy Savings Calculations Energy savings were based on an assumed 8 hours of desktop computer operation per day with some occasional shut down of the monitors. This is during a normal work week for occupied hours on a daily basis. The software program is able to detect inactivity for a certain percentage of time during the day typically about 35% of the occupied hours the work stations are inactive and the software shuts down the tower and monitor into a virtual sleep mode state. (Please refer calculation methodology in Appendix 2 at the end of this report). Financial Impacts See the Table above for financial impacts and cash analysis regarding this measure. 126 City of La Quinta (Municipal Buildings) 12 11/1oilous 3.3 HIGH EFFICIENCY PACKAGED AC UNITS Existing Conditions The Senior Center is currently served by 7 rooftop packaged gas/electric AC units. These units are at least 12 years old and are controlled by mostly programmable thermostats that allow users to set heating and cooling temperatures. The estimated useful life for these units is about 15 years and thus; these units are getting close to the end of their useful life and hence operating quite inefficiently. Recommended Action Replace the existing unit with a higher efficiency unit with at least a 14 SEER efficiency value. (14 SEER minimum is required to qualify for an IID rebate and this measure may be classified under early retirement scheme). The new unit will save on energy consumption as well as maintenance. The new units will be equipped with integrated differential enthalpy economizers and will maximize free cooling and thus contribute to savings. The unit will be equipped with programmable T-stats and will have relative flexibility in shutting down units during demand response or other utility based events. Energy Savings Calculations Energy savings will be realized by the improvement in the energy efficiency ratio (EER or SEER). This is based on manufacturer & model #/vintage of existing AC equipment and data available for the proposed units. In reality, a payback period less than 8.5 years is also possible as additional savings Measure 3: High Efficiency Packaged AC Units Savings Summary Annual Electricity Savings [kWh] 55,381 Demand Savings - kW 26.1 Annual Elect Cost Savings $7,200 Cost Summary Measure Cost [$] $65,425 IID Incentive [$1 $4,430 Net Measure Cost [$] $60,995 Simple Payback (Years) Without Incentive 9.1 With Incentive 8.5 are realized by incurring less maintenance on the newer units. The cost estimate for this measure includes the cost of new units and cost for modifying the curb if necessary to fit the new units. Most of the time modification to existing curbs is required. Energy savings were based on data retrieved from the old packaged units and the new units. (Please refer calculation methodology in Appendix 3). Financial Impacts See the Table above for financial impacts and cash analysis regarding this measure 127 City of La Quinta (Municipal Buildings) 13 11/10/2008 3.4 INSTALL CO2 SENSORS FOR DEMAND CONTROL VENTILATION Existing Conditions Heating and cooling energy constitutes a major portion of the utility consumptions of these buildings. Building codes require that a specified amount of outside air be cycled through occupied buildings to ensure indoor air quality. During summer months, this outside air is one of the greatest sources of heat introduced into a building. During the winter, the same is true of cold air and heating load. In order to meet the required ventilation, common practice is to program the fans to run at a set level during the operating hours regardless of the composition of the air in the space or the actual space occupancy. This wastes heating and cooling energy. Demand Control Ventilation (DCV) is a method of operating HVAC systems to prevent this waste. The City of La Quinta buildings have a few spaces that may benefit from demand control ventilation. These areas are located in the multipurpose room and Board room at the Senior Center and City Hall buildings respectively. It was observed during Lincus' audit that the occupancy levels in these spaces are low except for some fixed hours when these spaces are fully occupied. Recommended Action Install CO2 sensors to monitor CO2 levels in the Multipurpose and the Board Room spaces and connect these sensors' output to the HVAC system. If the CO2 levels in the space approach the specified set point outside ventilation is increased. At maximum occupancy a Demand Controlled Ventilation system will provide the same amount of outside air as a regular unit, but it can provide substantial savings when the space is less than fully occupied. Energy Savings Calculations Measure 4: CO2 Sensors for DCV Savings Summary Annual Electricity Savings [kWh] 16,206 Demand Savings - kW 11.5 Annual Elect Cost Savings $2,107 Cost Summary Measure Cost [$1 $8,500 III) Incentive IS] $1,296 Net Measure Cost [$1 $7,204 Simple Payback (Years) Without Incentive 4.0 With Incentive 3.4 Energy savings were based on calculation methodology extracted from results using energy modeling software based on the approximate square footage of each space. Please refer calculation methodology in Appendix 4. Financial Impacts See the Table above for financial impacts and cash analysis regarding this measure. City of La Quinta (Municipal Buildings) 14 11/10/2008 128 3.5 TURBOCOR WATER COOLED CHILLERS AT CITY HALL Existing Conditions The existing HVAC systems used for conditioning the Civic Center/City Hall building are three air cooled DX units. Two of these units (TRANE) are rated at about 40 tons each and the third unit (YORK) has a capacity of 50 tons. All the air cooled condenser units are about 15 years old as observed from the site visit. These three air cooled condensers are connected to the existing (3) Air Handling Units (AHU) in the Civic Center building. Recommended Action Replace the (3) air cooled condensers with (1) water cooled TURBOCOR or similar chiller units. Water cooled chiller units are more efficient than the air cooled DX ones and are generally recommended for systems with capacities greater than 100 tons, which is the case here. Usage of a water cooled chiller system will decrease the kW/ton consumption versus the existing Air Cooled condenser units. This leads to significant energy and demand savings. Energy Savings Calculations Energy and demand savings for this measure were based on a conservative estimate of the kW/ton for the existing and proposed chiller units. The annual operating hours has been assumed to be about 2,750 Measure 5: TURBOCOR Water Cooled Chiller Savings Summary Annual Electricity Savings [kWh] 221,375 Demand Savings - kW 72.5 Annual Elect Cost Savings $28,779 Cost Summary Measure Cost [$] $297,310 IID Incentive [$] $17,710 Net Measure Cost 1$1 $279,600 Simple Payback (Years) Without Incentive 10.3 With Incentive 9.7 hours assuming a 8 hour day operation and also accounting for about 20% late hour operations and temperature setback conditions. The energy calculations use a net capacity of 130 tons for figuring an estimate. Please refer to calculation methodology in Appendix 5 at the end of this report. Measure costs for this EEM have been based on cost estimates obtained from a contractor and the contractor price quotation is also attached to this report (See attachment # 4). Financial Impacts See the Table above for financial impacts and cash analysis regarding this measure. City of La Quinta (Municipal Buildings) 15 11/10/2008 129 3.6 VARIABLE FREQUENCY DRIVES FOR AHU SUPPLY FANS Existing Conditions The Civic Center building has 3 Air Handler Units (AHU) and these units are equipped with inlet guide vanes for variable air volume (VAV) control. These vanes help to control the amount of air moving through the supply fan to ensure supply of only that volume of cold air to a space commensurate with the cooling load. This process of controlling the amount of air without controlling the fan speed is a waste of energy as the fan still runs at the same speed and hence uses the same amount of energy. Installing VFD's on these 3 supply fans helps to overcome the losses associated with these constant speed fans. Recommended Action Remove the inlet guide vanes and install variable frequency drives (VFD's) to control fan speed. By installing VFD's, it is possible to control the fan speeds. Hence, when the fan operates at its partial speeds, it will consume less energy. Energy Savings Calculations Energy savings through this measure occurs due to the decreased speed of operation of the supply fans. For the purpose of quantifying the possible Measure 6: VFD's on Air Handler Supply fans Savings Summary Annual Electricity Savings [kWh] 43,129 Demand Savings - kW 7.5 Annual Elect Cost Savings $5,607 Cost Summary Measure Cost [$] $24,000 III) Incentive [$] $3,450 Net Measure Cost [$I $20,550 Simple Payback (Years) Without Incentive 4.3 With Incentive 3.7 energy savings through this measure, it is assumed that the motor is loaded at 80% and total run time hours on these fans is assumed to be about 7,776 hours (operating 90% of the time throughout the year). The percentage loadings of operation are indicated in the measure worksheet attached and Appendix 6 at the end of this report. Financial Impacts See the Table above for financial impacts and cash analysis regarding this measure. City of La Quinta (Municipal Buildings) 16 11/10/2008 130 3.7 PREMIUM EFFICIENCY MOTORS FOR AHU SUPPLY AND RETURN FANS Existing Conditions The three Air Handler Units at the Civic Center uses motors to drive the supply and return fans. The current motors installed on site are for four 10HP fans and two 15HP fans totaling about 70HP. These motors are standard efficiency motors and operate 24 hrs per day and 7 days a week as they are associated with the HVAC units. Recommended Action This measure replaces the 6 standard efficiency motors with premium efficiency motors. Premium efficiency motors use the current state of the art technology and are motors with higher efficiencies. Higher efficiency motors lead to a decrease in energy consumption. Energy Savings Calculations Savings calculation methodology was based on existing and proposed motor efficiencies with a motor loading of 80%. The existing efficiencies were verified on site and the proposed motor efficiency values were at the minimum efficiency values that would qualify for an IID rebate. Please refer Appendix 7 for savings calculation methodology through this measure. Financial Impacts Measure 7: Premium Efficiency Motors Savings Summary Annual Electricity Savings [kWh] 12,267 Demand Savings - kW 4.5 Annual Elect Cost Savings $1,595 Cost Summary Measure Cost [$] $3,500 IID Incentive [$] $981 Net Measure Cost [$1 $2,519 Simple Payback (Years) Without Incentive 2.2 With Incentive 1.6 See the Table above for financial impacts and cash analysis regarding this measure. City of La Quinta (Municipal Buildings) 17 11/iD/2008 131 3.8 HIGH EFFICIENCY DX SPLIT HEAT PUMPS/AC UNITS Existing Conditions The existing heat pump/cooling split unit air conditioners installed at the Civic Center are air cooled and are used to condition all the office areas, conference rooms, restroom/storage rooms, and corridors in the building. These CARRIER units are standard efficiency units. The units are controlled by mostly programmable thermostats that allow users to set heating and cooling temperatures. There are three units with capacities of 5, 3.5 and 2.5 tons which are all about 15 years old. These units have very low EER and with little remaining life, it is estimated that their energy usage would be nearly twice that of a newer unit with the same capacity. Recommended Action The proposed measure replaces the existing split AC units with higher efficiency units (14 SEER minimum is required to qualify for an IID rebate). The new units will save on energy consumption as well as maintenance. Some of these new units will be equipped with integrated differential enthalpy economizers and will maximize free cooling. All the units will also be equipped with programmable T- stats and will have relative flexibility in shutting down units during demand response or other utility based events. Energy Savings Calculations Energy savings will be realized by the improvement in the energy efficiency ratio (EER or SEER). This is based on manufacturer & model # /vintage of existing AC equipment and data available for the proposed units. In reality, payback periods are lower than 7.5 years, as additional savings are also possible by the use of less maintenance on the newer units. The cost estimate for this measure includes the cost of new units and cost for modifying the curb if necessary to fit the new units. Most of the time modification to existing curbs is required. Energy savings were based on data retrieved on the old and the new split units. Please see Attachment 6 for specification sheets for a Carrier 14 SEER DX split unit. Refer energy calculation methodology in Appendix 8. Financial Impacts With Incentive 7.5 See the Table above for financial impacts and cash analysis regarding this measure. City of La Quinta (Municipal Buildings) 18 11/10/2008 132 3.9 RE —COMMISSIONING OF ECONOMIZERS IN PACKAGED AC UNITS Existing Conditions The Civic Center/City Hall building currently houses about 13 rooftop packaged AC units. These units are provided with factory roof curb (a metal railing or frame over which the rooftop unit sits and provides appropriate flashing and prevents debris entry), electronic programmable t-stat, 100% modulating economizers and 100% barometric relief damper. The economizers in these AC units appear to be not functioning to their original manufacturer specification. Recommended Action Using the appropriate re -commissioning strategy, it is proposed to re -initialize the existing economizers. Re -commissioning of these economizers helps to save energy by reducing the cooling/heating requirements and using ambient air under appropriate conditions. Energy Savings Calculations Energy savings numbers obtained for this measure were through energy simulation models in eQUEST. Please see Appendix # 9 for more details on this measure. Financial Impacts Measure 9: Re -Commission economizers Savings Summary Annual Electricity Savings [kWh] 5,610 Demand Savings - kW 0.0 Annual total Cost Savings $729 Cost Summary Measure Cost [$] $1,500 ❑D Incentive [$] $0 Net Measure Cost ]$] $1500 Simple Payback (Years) Without Incentive 2.1 With Incentive 2.1 See the Table above for financial impacts and cash analysis regarding this measure. City of La Quinta (Municipal Buildings) 19 11/10/2008 133 3.10 PUMP RETROFITS AT SILVER ROCK CLUBHOUSE Existing Conditions As part of this energy efficiency study and IID's pump test program, Lincus also conducted pump tests on 8 different pumps located at the silver rock golf course facility at the City of La Quinta. These 8 different pumps, their sizes, existing and improved or proposed operational efficiency (after pump retrofits) are provided in Appendix # 10. Recommended Action Pump retrofits are recommended for the 40HP Circulation pump and Lake Transfer pump. The 40HP Circulation pump is currently operating at a very low Overall Plant Efficiency (OPE) of about 8.6% and by retrofit measures, the OPE can be increased to as high as 70%. Similarly, the 40HP Lake transfer pump is currently operating at an overall plant efficiency of 53.5% and by proper retrofit measures, the OPE can be increased to about 70%. The retrofit measures performed on both these pumps will result in significant energy (kWh) savings which will in turn result in lower pay back periods. Energy savings are also possible with retrofit Measure 10: Pump Retrofits Savings Summary Annual Electricity Savings [kWh] 49,287 Demand Savings - kW 28.9 Annual Elect Cost Savings $6,407 Cost Summary Measure Cost [$] $10,067 IID Incentive [$] $3,943 Net Measure Cost I$] $6,124 Simple Payback (Years) Without Incentive 1.6 With Incentive 1.0 measures on the 250HP Well#1 pump. However, the annual operational hour for this pump is only 641 hours and hence it is left to the decision of the City's personnel to analyze if pump retrofits are warranted for this pump. All the other Booster pumps, numbered 1 through 5 are operating at reasonable plant efficiencies and hence do not require any retrofits at this point of time. It is also recommended to test pumps with HP rating greater than 20 HP, periodically for every 24 months to ensure efficient operation of the pumping equipments. Energy Savings Calculations Energy savings for this measure have been based on typical hydraulic horsepower calculations. The flow rate, discharge pressure, existing pump and motor efficiencies used in the HHP and energy calculations are obtained from the pump test results. Energy savings in the proposed case have been based on improved pump efficiencies suggested by the pump service contractors. Measure costs for this measure have been based on contractor quotations and they are also attached in this report (See Attachment # 10). Financial Impacts See the Table above for financial impacts and cash analysis regarding this measure. 134 City of La Quinta (Municipal Buildings) 20 3.11 OTHER RECOMMENDATIONS: The City of La Quinta may need to investigate the feasibility of installing automated flush valves in these specific City buildings on the toilets to prevent multiple flushes which will result in water savings. Also, waterless urinals should be looked into as well, for increased water savings. Tankless water heaters are yet another option to reduce natural gas usage of the existing water heaters. 135 City of La Quinta (Municipal Buildings) 21 11/10/2UN Section 4 Silver Rock Clubhouse — New Construction Savings Analysis and Installation of 40kW PV System This section of the report deals with the New Construction Energy Efficiency Program (NCEEP) analysis for the new construction site at Silver Rock Clubhouse. A new construction T-24 IID incentive analysis was performed for Silver Rock Clubhouse located in City of La Quinta as part of a proposed building under the new construction energy efficiency program. Lincus has been in close contact with the design team regarding proposed energy efficiency measures regarding beating Title-24 by a minimum of 10%. This analysis was performed with the use of the latest Energy Pro software program which is an approved program for conducting T-24 analysis and savings by design incentives for IID. A series of performance energy efficiency measures (EEM's) were developed parametrically to bring the building to approximately 17% better than the state energy standards. This will result in a total of 85,000 kWh in energy savings and 66 kW in demand savings. The recommended EEM's are as follows: 1. EEM # 4.1: To meet minimum T-24 requirements, it is recommended the AC units cooling load capacities are reduced to meet the load requirements by the Energy Pro calculation methodology. 2. EEM # 4.2: Use R-38 insulation instead of R-21 for roof, and use R-19 insulation for walls instead of R-15. 3. EEM # 4.3: Decrease Lighting Power Density (LPD) for (3) lamp T8's in office areas and (2) lamp T8's for other areas such as support rooms etc., by using XPS lamps with PSX ballasts using 72 w and 48 w fixtures. Use recommended T5 2x2 fixtures 39 w/fix (these bulbs have a longer life, about 20,000 — 25,000 hours and fixtures would never need a replacement thus making these investments worthy). Also Use 18-w CFL Quad commercial grade down lights for banquet and dining areas if applicable to replace Multifaceted Reflector 16 lights. This will produce approximately 22% reduction in lighting kWh usage. See lighting notes below for further details, cut sheets attached in attachments section for all proposed lighting. 4. EEM # 4.4: Utilize cool roof as certified by the Cool Roof Rating Council (CRRC) for all roof structures, with an initial emissivity of .70 and initial reflectance of .75, (Includes lighting, AC capacity reduction, R-381R-19 insulation EEM's). The following were some basic assumptions used for the performance incentive calculation: City of La Quints (Municipal Buildings) 22 .. 133 11 / 10/2008 NotesyAssumptions Initial Design Padw Well PropemesR-15 Wood Framed Watts Rod Properties: R-21, assumed wood framed in energy pro model, should be verified Metal Framed roof above.051 uvalue will not comply in zone 15 Floor Properties- Slab an Grade w 1h ne edge insulation Lighting. Proposed LPD = 1.1 w/d,3-lamp T8 Ferran includes the use of occupancy sensors in some areas Standard LPD = 11 w/sf Wlridw Properties. Glass (U-value=.42, SHGC = 29), Assumed double metal tinted standard glass Mechanical Systems, We High Efficiency Packaged AC Gas Electric Units, Exceeds 114 EER, and 14 SEER Caller 48PG series with Puron as spouted by M E. 'at average $0134Mh, approomate for IID rate General Mechanical Notes: Zara 1-3 Restmo ns, Corridor and storage, ere ovarsoed 0 15 tons, bad cak stows 6 ton max capacity when inducing 115%safey factor Zane 1.6 Ent Roam, is oversized Q 15 tons, bad cak sbows 12 5 ton max capacity when including 115% safey factor Zane 1-10 btdven, is very overt @ 20 tons, load calc shows 10 ton max capacity when including 115%safely factor, 6 w/al prazss bad AC Units for Zones 1-4,1-5,1.6,1.7,1-11 (Dining, Assembly, hinge zones) must use Demand Control Ventilation as pal of 2005 T-24 mandday measure, CO2 sensors required for all (4) of these dining, banquet room, and lounge zones General Lightlrg Notes: As a general rude for all kitchen, office, and support areas use XPS bulbs/PSX ballasts 48 w fixtures Use 39 w 2x2 T58xNres instead of 58 w 2# TB Cut sheets attached for the XPS IampIPSX ballad combination, and for 39w T5 fighting Cut sheets started M the 18 wCFL downlights, an excellent efficiency alternative to MR-16 (assumes 42 w MR-16) Target for an average LPO of 9 wlalfor all office areas, T-24 standard is 12 w/sf Target for an average LPD of 9 wlsf fa all banquet rooms and main lobby, T-24 standard is 1.4 wlsf Target for an average LPD of.85 wlsf for all dnin0ounge areas and gnll room, T-24 standard is 11 Wirt Target for an average LPD of.75whit for locker roomhestroom areas, T-24 standard is 8 w/sf Target for an average LPD of 45w/sf for restroomslcorndursrstaage, Zone B-2 8 B4 basement, T-24 standard is S w/sf In addition to the above listed four measures, it is also possible to install a 40kW Photo Voltaic (PV) cell System. This measure would help reduce the annual kWh and demand consumptions for the Silver Rock Clubhouse building. For simulating the energy produced by a roof top based PV system, a web based software PV-Watts (developed by the National Renewable Energy Laboratory) was used. The city chosen for savings analysis was Imperial, 84 mi from the site location at City of La Quinta. The measure costs were based on $/watt estimates obtained from EEM # 3.9. Please refer to the appendix # 13 and spreadsheet analysis in the Attachments section. Utility Incentive is based on $2.42/watt of PV installation. Assuming negligible d Cl' 1 t'on rate of Measure 5: 40 kW PV System Savings Summary Annual Electricity Savings [kWh] 67,617 Demand Savings - kW 33.6 total Cost Savings $8,790 mmary Cost [$1 E $281,791 ntive [$] $96,800 Net Measure Cost [$] $184,991 Simple Payback (Years) Without Incentive 32.1 With Incentive 21.0 maentenance costs an a u t try esca a s about Z7% (based on a typical value), Lincus expects that the realistic payback period will be about 17 years including IID's incentives. Lower payback periods than described in EEM # 3.9 are achievable in this case because it is assumed that this new PV installation is a fixed tilt design at an angle of 33 degrees. City of La Quints (Municipal Buildings) 23 11/10/213 `� 008 Section 5 Climate Change, & Green House Gas Analysis Climate change is any change in climate over time that may be attributable to natural variability and or change as a result of human activity. Natural variances are influenced by Earth's orbital parameters, volcanic activity, solar irradiance, and changes in the composition of the atmosphere. Human activities have led to an "enhanced greenhouse effect," also known as global warming. Considerable evidence indicates that global warming is a significant problem and an area that requires direct action from all of us. In the past century, the concentration of carbon dioxide in the atmosphere has risen almost 30%, with methane more than doubling, and nitrous oxide increasing 15%. The majority of greenhouse gas (GHG) emissions are the direct result of burning fossil fuels. Due to increased population and development, sustainable development and living have become an important concept. Individuals and institutions such as the City of La Quinta municipal buildings taking responsibility for its own greenhouse gas emissions that result in global warming is the primary step in sustainable living and the reduction of GHG emissions. Nearly every aspect of modern life results in the release of greenhouse gases. Every light that is turned on, every car that is driven, every product purchased or disposed of has a carbon footprint. Many of these areas are difficult to address but a comprehensive GHG Reduction Plan is a good place to start. A GHG reduction plan involves the creation of a GHG Baseline against which to measure future reductions and a method for reducing emissions. In order for the City to quantify GHG emissions and decide on how they need to be reduced, it must collect and verify its emissions of all six greenhouse gases regulated under Kyoto Protocol. These gases are Carbon Dioxide (CO2), Methane, (CH4), Nitrous Oxide (N2O), Hydrofluorocarbons (HFCs), Perfluorocarbons (PFCs), and Sulfur Hexafluoride (SF6). This preliminary report will assist the City to identify and manage future GHG risks and opportunities in: • Direct GHG emissions that are sources the City buildings owns or controls, such as: o City's Vehicles, viz., dump trucks, light gas trucks, etc used. o Fugitive sources. These include CO2 emissions that may arise due to leakage of refrigerants contained within the HVAC/refrigeration systems. The leakage may occur on an annual basis (usually 1% per year) or during de -commissioning of these systems. • Indirect GHG emissions are from purchased electricity, employee commuting, employee business travel, waste disposal and outsourced activities. 138 City of La Quinta (Municipal Buildings) 24 11/10/2008 In this report, Lincus has documented GHG emissions from purchased electricity, existing HVAC systems, City owned gasoline powered vehicles and from current waste management practices for four of its municipal buildings, viz., City Hall, Senior center, Public Library and Fire Station # 70. Emissions from sources such as City's LPG & diesel powered vehicles, employee's transportation, food refrigerators/freezers and others, if any, will have to be included to complete this analysis. 5.1 DIRECT GHG EMISSIONS 5.1.1 From Transportation Transportation is another significant source of greenhouse gases. The following table shows the GHG emission contribution from gasoline powered truck vehicles in average miles per gallon and CO2 production per mile. Type of Vehicle Type of F Average I MPG Kg of CO2/ mile Trucks Gasoline 1 17.0 0.517 The analysis here calculates the GHG emissions only due to the City owned gasoline powered vehicles and does not take into account the emissions from sources such as City's LPG & diesel powered vehicles, employee's commuting, business travel, etc. During the preliminary audit, Lincus did not collect any data to estimate the GHG emissions from these other vehicles. The estimate of GHG emissions from gasoline powered vehicles presented here is based on an annual estimated usage of about 22,400 gallons of gasoline (Courtesy: Tom Hartung, Facility Operations, City of La Quinta). For complete documentation of GHG emissions from vehicles, additional data will also have to be collected. An example of transportation emissions calculation is shown below. Average Estimate of Gasoline usage per year = 22,400 gallons Average Mileage estimate for gas powered truck vehicles = 17 mi/gallon. Average estimate of miles travelled in a year = 17 * 22,400 = 380,800 mi. Average emission of CO2 per year = 0.517 Kg/mi Annual amount of CO2 emissions = 0.517 * 380,800 = 196.9 metric tons. Annual amount of N20 emissions = 0.018 metric tons Annual amount of CO2 equivalent emissions from City Owned vehicles = 203.02 metric tons. Based on the above estimate, about 203.02 metric tons of CO2 equivalent is being emitted annually from the gasoline powered vehicles owned by the City. City of La Quinta (Municipal Buildings) 25 11/10/2b08 139 5.1.2 From HVAC systems The HVAC systems currently in place for the four different buildings discussed in this report is shown in column 1 of the table below. Column 2, 3, and 4 in the table show the HVAC type, installed net capacity (in tons) and refrigerant type while column 5 shows the CO2 equivalent emissions in metric tons that would be released due to fugitive sources annually. Building Name: HVAC Type Net Capacity (in Tons) Refrigerant Type Coe equivalent emissions tyr (in metric tons Senior Center Packaged rooftop units 47.5 R-22 0.81 Civic Center Chillers 130 R-22 6.61 Civic Center Split DX units 11 R-22 0.19 City Hall Packaged rooftop units 57 R-22 0.97 City Hall Split DX units 11 R-22 0.19 Public Library Chillers 58 R-22 2.95 Fire Station # 70 Packaged rooftop units 10 R-22 0.17 Thus, the gross CO2 equivalent emissions that would be released due to the fugitive sources is equivalent to about 12.4 metric tons. 5.2 INDIRECT GHG EMISSIONS 5.2.1 From Purchased Energy The City of La Quinta purchases its electrical power from Imperial Irrigation District (IID). The IID generates electricity in a variety of ways. The electricity generated from clean sources cannot be separated from sources generating greenhouse gases, but on an average, every MWh generated by IID results in the release of 366.783 kg of CO2 into the atmosphere. At this rating, the energy used by the four municipal buildings which are currently under review would have caused the net release of 618.63 metric tons of Carbon Dioxide into the atmosphere. As mentioned earlier, by implementing the recommended energy saving measures, the four city buildings all together could save up to 421.13 MWh and thus, prevent about 154.5 metric tons of CO2 from being released each year. This would be a 25% reduction in annual carbon dioxide emissions from purchased energy. City of La Quinta (Municipal Buildings) 26 11/10/2008 140 5.2.2 From Waste Management Practices As explained earlier, carbon emissions are associated with every inherent process and products. Though the products themselves may not produce emissions, emissions could have been invariably generated in its creation and distribution. Purchasing products from local suppliers and those made from recycled materials can reduce the associated GHGs. At the other end of the cycle, the way waste is treated can also greatly affect the amount of associated GHGs. The number of trash and recycle bins and their service rates for the four City buildings audited by Lincus is provided in the table below (courtesy: Burrtec Wastes and Recycling services). Building Name: Number of Bins Capacity of Bin (cu.Yard) Service rate per week CO2 equivalent emissions tyr in metric tons Trash Recycled Trash Recycled Trash Recycled Senior Center 1 1 3 3 2 1 67.12 City Hall/Civic Center 1 1 3 3 1 2 74.06 Public Library 1 1 4 3 2 1 2 107.54 Fire Station # 70 1 0 3 0 1 1 0 20.06 The first three buildings of the City already recycles some portion of the waste that gets collected, however significant improvements in this area can be made. For instance, reducing the wastes generated, providing recycle bins at the fire station office, and having visible banners for people who work/visit at these places to guide them to properly use the recycle bins would increase the amount of recycled content. Further increasing recycling and composting are also some other steps that can be taken to reduce greenhouse gas emissions in this area. Another option for the City is to rent compactors from its wastes and recycling service provider (Burrtech). Renting compactors at the civic center/city hall and public library buildings would help decrease the number of service pick-ups per week (which leads to cost savings) and also increase the amount of recycled content. 5.3 SUMMARY The estimated Carbon Dioxide emissions from electrical and waste sources are found below for each of the buildings. City of La Quints (Municipal Buildings) 27 11/10/2008 141 CITY HALL/CIVIC CENTER S,Np GHG CoWbutor GHG estimate(In MTof CO2 e4ulmleitt) .96 tlk0 Go1111t fOn 1 Transportation 203.02 32.27% 2 HVAC systems 7.96 1.27% 3 Purchased Electricity from HD 344.16 54.70% 4 Waste Management Practices 74.06 11.77% Total 629.2 100.00% SENIOR CENTER S.No GHG C01111 'ibutor GHG estimate [ir; MT of CO2 eqUIVOlelItI, . of ON10 Cant 1 Transportation N/A N/A 2 HVAC systems 0.81 0.59% 3 Purchased Electricity from IID 68.39 50.17% 4 Waste Management Practices 67.12 49.24% Total 136.32 100.00% PUBLIC LIBRARY xNo GHG Contributor GHGestimate (in Mfof CO2 egufvafett) £, iG nn 1 Transportation N/A N/A 2 HVAC systems 2.95 1.03% 3 Purchased Electricity from IID 176.63 61.52% 4 waste Management Practices 107.54 37.45% Total 287.12 1 100.00% FIRE STATION # 70 Ii.No GHGContriputor GHG estimate )in MTo# Co2equivalent) °frb#CstfC�kn#fbut%h 1 Transportation N/A N/A 2 HVAC systems 0.17 0.34% 3 Purchased Electricity from 11D 30.45 60.08% 4 Waste Management Practices 20.06 39.58% Total 50.68 100.00% * MT here denotes Metric tons. N/A indicates that information is not available at this point of time to calculate the GHG contributions due to that component. 142 City of La Quinta (Municipal Buildings) 28 11/10/2008 The table below shows the total GHG contribution from all sources (direct and indirect) for the four buildings and the % reduction possible by the implementation of the recommended EE measures, 1 through 9 in table 2 (EEM # 10 is not included in this GHG analysis as its applicable to the Silver rock Golf course facility). The last column of the table below also shows the approximate payback periods (in years) for the recommended EE measures with and without the utility incentive for the four buildings. g Bu"%Nm Aic"willed7}caiEn W IkWb}s"1r#ftM 7ac"Roxedmeaseret AMM010 s6116 Wkwoni8aWof cf32egoW0rap VerceeT Reba 1W IrtGFAiemissimM pwlbte Tout Measure cos[tirz$} nuaiE costseeings fin } TtlWUdIRp tfKeetiae(iA$1 pefkkFliAykvf4( wjo v7kxwre 1 Civic Center/C Hall 340,794 629.2 19.9% 357,070 44,303 26,815 SA 73 2 Senior Center 67,480 136.32 18.2% 73,365 8,772 5,398 8.4 7.7 3 Public Libra 7,512 287.12 1.0% L600 977 601 1.6 1.0 4 ree Btation870 5,345 50.68 3.9% 5,810 695 428 8A 7.7 Total 421,ni 1103.32 14.0% 437,84S 54,747 33,242 8.0 7.4 « Annual Gross GHG emission shown in column 3 includes GHG contributions from all available sources (that is, both direct and indirect GHG sources). The above table indicates that by the implementation of the recommended measures, EEM's 3.1 through 3.9, it is possible for the City Hall, Senior Center, Public Library and Fire Station # 70 buildings to reduce their GHG emissions by 19.9%, 18.2%, 1.0% and 3.9% respectively. It is to be noted here that the above figures are just preliminary estimates and do not represent comprehensive numbers for the percentage reduction in the GHG emissions achievable at these sites. Lincus will need more data from the City such as its number of LPG & diesel powered vehicles, employee's transportation, food refrigerators/freezers and other GHG sources, if any, to complete this analysis. Lincus can also assist the City for a comprehensive GHG reduction strategy or a plan. Section 6 Project Financing The City may have at least three options to choose from in financing all of or a part of the recommended upgrades and improvements. Since the City is a tax-exempt municipal agency, based on the City's financial and accounting requirements, a financing company with considerable experience in energy based project financing should be able to structure the deal as: • Municipal Lease • Energy Services Agreement • Operating Lease City of La Quinta (Municipal Buildings) 29 11/10/2008 143 Although, the lease term offered may be up to 15 years, based on this preliminary analysis, there should be no need for longer term financing than 10 years (except the PV cell measure). This is due to the positive cash flow contribution of all selected projects based on energy cost savings. Features of energy project financing are: • No down payments are required • Equipment shall be purchased for $1 at the end of the original term • Material, equipment, labor, and engineering costs in total can be financed State of California Loans for Energy Efficiency and Energy Generation Projects In addition to the financial deal structures mentioned above up to $26 million in loan funds (up to a maximum loan amount of $3 million per application) are available for installing energy cost saving projects. The interest rate is 3.95 percent. Loan applications are accepted on a first -come, first -served basis. Eligible projects for the State of California Energy Commission loans include proven energy and/or capacity savings. Common projects include energy efficiency upgrades to lighting systems; heating, ventilating and air conditioning systems; light emitting diode traffic signals; energy management systems and equipment controls; pumps and motors; and renewable energy projects. Project/loan requirements are: Projects must demonstrate technical and economic feasibility. Loans for energy projects must be repaid from energy cost savings within 15 years, including principal and interest. These projects are expected to have a 10 year simple payback period The loan term cannot exceed the useful life of loan -funded equipment. If the City is interested, IID will assist the City with the application process from the Energy Commission's website at http•//wwwenert*y.ca�,yov/efficiency/financing!. More Information regarding project financing is attached in Appendix 12. City of La Quinta (Municipal Buildings) 30 11/10/2008, 144 Section 7 Attachments 1. List of Equipments in each of the buildings from Blue Prints: Equipment L'stAs 2. Energy Savings Summary Spreadsheet: l�_I City of La Quinta-IID Rpt_Uncus Revised_% 3. Digital Photos of the City of La Quinta Municipal Buildings considered for energy study: �] Digital Photo Document -City of LA 4. Contractor Cost Quote for Water-cooled TURBOCOR chiller replacement: J_j CrrY OF LA QUINTA Cost estimate for Wa 5. Specification sheet for the XPS Lighting systems: 4 PSX ballast -)(PS lamps-cutsheet.pdf 6. Specification sheet for SURVEYOR PC management software: 4 SURVEYOR-5-Produc tSheet.pdf 7. Specification sheet for a 14 SEER Carrier Split DX unit: Carrier 14 SEER split DX HP. pdf 8. Lighting Specification sheet for a T5 2x2 fixtures: 2R15X-2x2 spec sheet. pdf City of La Quinta (Municipal Buildings) 31 I I/lo/2ooli 145 9. CFL Quad Commercial Grade down lights cut sheets: 4 CFL Downlights-Commeric 10. Contractor cost quotation for EEM # 3.10 — pump retrofit measures: 4 La Quinta Punp Retrofit Quotes. pdf City of La Quints (Municipal Buildings) 32 11/10/2008 1 4 0 Section 8 Appendices 8.1 APPENDIX 1 — EEM # 3.1: LIGHTING MEASURES & SAVINGS Lighting Measuro Savings 6 Cost Summary m Servkehover 15,101"Annual Exlatlng MUnp ExHMB 59aiam EnWryl Sug9awtl wants kW Anmw Mi81 CaxtW In Corned, bmb Flxluw "e"pvlsS DHeg% TrM imm Upgress, rda Warn reDoWd tpD{lvbq SMM SavedFixmle Cestmr Catting aawtal) Syeml Smgle Lamp 90 J2 w CFL WwnOght Pud¢ 1600 Swttch JO 1SO 2100 wm...bldam 'S n0h u,daded 26 065 1013 JT33 SSS 52 NO n EBuu,ld,n, Dented domhgMa aeAm'enclvamea g Parkug le. IROM l4A Pholocall fib MIA JLIS 2LemPJ T12 2aaT, TO.1 KdS tuba and PSR JB IA 9090 138TG ST0 589fi0 Lnli FN)M9?5 ballasts Smgle Lam, 90 2land, TO ry.XdS Fin Sittion al0 i000 Bnadh 126 2000 mmnndeacent IS bulbs and PB JT 078 1201 5US S20 $5810 ,parted!83 tlownhgMs Wlleala Senior Center MWUFurpoae 3]00 S"em J2 131 2100 ilampJ T12 115 2'b�n, andTO %PS aUld4 end PBF JT 053 IdTS 6.891 570 529x0 Room opmtled 's,J MB b84is tool All CI al Lo Ouinm BN • - J.69 ]O.fi52 119.910 PROJECTSUMMARY Ettimemd Simple PaybackwlrM1 Enemy Efliclanry Savinpa f5evings IrMallad Ea0maud Payback P miller Ind. lids Measure kNT Cott f hmanUvaf ly%I (y%1 Lighting EAuency Measures 30852 P011 I SlSSIO I S24£8 1 5.0 4.3 Now' 1 Meddled ands in City oils Ciama Senior Center PUWd Counts%in City Hall and File Stati0n #70 mcararve based on CSP rate of S O8 kWh 2 Energy ale Demand leaned. fredd,.1... used in the wedge calculttian far the Wide, here ate naumatl td be eW al to died of Aseemoly W ldmge in DEER 3 Energy ale Demand IMetMrie ianm value used in Out listener lighting amngs cskulmon are Waned ham DEER City of La Quinta (Municipal Buildings) 33 l lno/2008 147 8.2 APPENDIX 2 - EEM # 3.2: POWER MANAGEMENT FOR PC'S EEM # 32 Power Management for PCs Area Seevad DESCRIPTION MSCfaPTION of kWh aol Fcyrork kWhconsumpton Who IoW TOW post OF Existing Reassure comeamptionot Stations of updated Energy Demand of Now Stratum Existing System' assumed for systam' savings swings system location Desktop Power Computer work station Computer work Computers Nat blanegement for 2E 040 40 17E26 7,S12 00 51,60000 ary amatien screen motors PCs Computer work station Desktop Power areas lCmo Center Computers flat Management for '.6340 90 39436 Is, 902 Do 51,600.00 Bukimg} screen mon0on PCs 24,414 1 OM I 55,200.00 61,380 56966 Summary: Total Annual Energy Savings (kWh)-- 24 414 Total Annual Demand Savings (6iif)= 0 00 Annual Electric Cast Savings (5)= 53.174 Total Annual Energy Savings (therms)= 0 Annual Gas Cost Savings i5)= 50 Total Utility Savings = 53,174 Total Measure Cost= 55.200 Total HID Incemhae= 51 953 Simple Payback w/o Incentive = 16 Simple Payback w/ Incentive = 1 0 Notes 1 Annual Energy Savings values are based on a conservative estimate of 30% savings as recommended by the manufacturer. Company Name Verdiem Power Management for PC Networks Product Name- SURVEYOR Web Link htip. w v.verdism.com/stiNeyor5.'default,asp 2 The demand savings for this measure cannot be quantified without an M&V study. 3 Total Measure cost is based on the assumption of $40 per unit of installation (Ref Verdiem)t 148 City of La Quinta (Municipal Buildings) 34 11/10/2008 8.3 APPENDIX 3 — EEM # 3.3: HIGH EFFICIENCY PACKAGED AC UNITS EEM 03.3: Packwood RT13'o with Eeonoaiwaro Bdild(ngglraa Serval ACTagA Existing tiekktotlal If ueft tas olls It Tau EaMBng EEWSEERa Proposed EEW5EER Savings Patton WIN SaWags 1ialrs kWh Savbps Sauiri c�pj Senor Center 1 VCDOi6 J 5 138 12 005217 125 1913 2l S3p58 S2a.150 Senor Centre 2 YCDO]5 1 75 820 11 003862 35 1.913 385 S%0 $9 ]IS Senor Centel 2 YCDOTS 2 1 10 829 125 0w19i I 101 1913 1 21393 $2781 $31500 47.3 26 1 55,31111 57 M Total Annual Energy Saanga (kWhp 55 381 Tonal annual Demand Saving. (kW)= 261 Annual Electric Cost Swings ($) 31200 Total Annual Error, Songs (therms)= 0 Annual Ga. Cost Sinn a S' 0 Total Unity Savings = 5e 200 Total Measure Cost= $66 425 Total 110lreont ro= $7 430 Simple Payback w;o Incentise = 9.1 Semple Payback w+ Inanbia = 8 5 Asmdad Cott {see note 31= 52100 Sim eP back 4 Ineemm and Avoided Cost= 66 hales: 1. Almost all rookop AC uMs d Corner units) at iMs site are in need of replacement and at the end of Its useful Ida @ appmpmatel, 12 yearso ago These wars mmufatlured In 1994 as shown an all the mawhtlurer tags Runtime hours assumes an the total# of hours mnnmg at an 35%load real Of anaddllional 111% kWh seI ham been added far enthalpy ecormmaer d,wah.n oa all popased unit. 2 Existing offs my based on anent manufacturer irdmmah.d and a csi.latul ...umboon of 1 6%degradation men a penod of 12 .are 3 The SEER value recommended far IID rebates is W EER values used in this measure we based on cm shoats of pscogatl AC units cooupondirig to iJ SEER 149 City of La Quinta (Municipal Buildings) 35 11/10/2008 8.4 APPENDIX 4 — EEM # 3.4: CO2 SENSORS FOR DEMAND CONTROL VENTILATION EEM 113.4: CO2 Sensors for Demand Control Ventilation au401ng(Araa Settled)I-ocnlfon di°�spo U'b ► M U"he fm thisione model a Eldedrea EERlSEER1 kW Savings kWh Snvinge" SaWn�1Fr Coat al Senior Center Conference Room CARRIER 40WD012 2 10 1000 09 5202 $676 55000 Q Xall Baertl Room TfA YORK TCA060 1 20 10 7 11,004 S1 431 $3 600 40 1154 16,206 $2,107 $8,500 Total Annual Energy Seeings (kWhp 16 206 Total Annual Demand Sanngs (kWr 1164 Annual Electric Coal Storage (Sl= S2 107 Total Annual Energy Saengs ftherms 0 Annual Gaa Cost Saan s'S - 0 Total allity Sat"s = $2 107 Total Maeeure Coat= S8 500 Total 11D lncentmem $1 296 Simple Payback wWo Incerdne = 40 simple Pa back w' Incentive = 34 Notes i Samgs values reported here are based on resufts from an oQUEST simulation model The model uses a 3 300 so 0 end 3,500 9Q0 assembly tamer for Wiltlmgs 1 and 2 respectusly 150 City of La Quinta (Municipal Buildings) 36 11/10/2008 8.5 APPENDIX 5 - EEM # 3.5: WATER- COOLED TURBOCOR CHILLER FEli Abrollabseasse.tiMM,Cgralled Condonal IACCU)Ws, Sinal.wueesooled e.nd.ne.e BulldbrB Pre. Sa.M) ACCU'a sarying drb apace ra Umte la th"gra f Tam uhb gEMnlancy "feael Rxvmmanaed Corsdmaeem;,n=nem Toes annual Uparadn9Bwm Prasoeed EBlclmssyPY22ron} SW Sawlege Atl9A Sander Saehly M SMeema Cut (S) C: Canter TRaaIE 2 d0 t t0 Water LeObd iurwCOR 1 cormanser 1 130 2 s50 0 5o 72 221375 $28 TT9 $47 310 Crx Center YORK 1 1 1 50 1 115 130 1 2,7% 1 72 1R1,315 B5,779 Sim 310 Toot Annual Energy Soengs lPNhj 221375 Trial Mlwel Demand S.rlge (BWI. 72 Mrwel Electnc Coat S.ngs t5)= S28 779 Total Mnual Energy Saanga ithermsl= 0 Mnuel Gas Cost Sean a S`= 0 TOId Way Swings = 528 7N TOM Measure Coat= 5297 310 Tool 110 lnumrre= 517 710 9mde Peyi nro Intent. = 10 3 Sm ePe Mni Intent.+ 97 Bubble 1 The base case in the measure are a, Cooled condenser ..,its m the twc center a in am 4cerncy of 1 MV ton and 12 5 EER 2 The bas.]In. edmlancy values no the an boobs condumar units are obtained by assuming a 1% annual fouling or estate factor 3 The Poposad mtommended case Is a Were, cooled T➢RECCOR condenser rmh a net capacity of 140 tons ,vah a manulamunr recommended EER M id 5 L Prol aed ch0er coat Including mattnal and laws s based on contractor coat estimates 151 City of La Quinta (Municipal Buildings) 37 11/10/2008 8.6 APPENDIX 6 — EEM # 3.6: VFD's ON AIR HANDLER SUPPLY FANS EENI €P3.6: NTD an?iHC-1. AHL and AHI-3 at the Civic Center Energy Savings 40 ...TOTAL SUPPLY FAN HORSEPOWER (Inludes supply fan hp from all 3 AHU's) 80.0% --LOADING PERCENT OF FAN MOTOR 87.0% ..EFFICIENCY OF MOTOR(S) 7,776 ...TOTAL RUNTIME HOURS 60% ...PERCENT OF HOURS OPERATION AT 100% (100%HRS) 10% ..PERCENT OF HOURS OPERATION AT 90% (90%HRS) 10% -PERCENT OF HOURS OPERATION AT 80% (80%HRS) 10% ...PERCENT OF HOURS OPERATION AT 70% (70%HRS) 5% ...PERCENT OF HOURS OPERATION AT 60% (60%HRS) 5% ._PERCENT OF HOURS OPERATION AT 60% (50%HRS) 0 % PERCENT OF HOURS OPERATION AT 40% (40%HRS) 0% _.PERCENT OF HOURS OPERATION AT 30% (30%HRS) 100% ._SUM OF PERCENT OF HOURS OPERATION $0.1300 ...ELECTRICITY UNIT ($) COST/KWHR (ELECCOST) (HWPHP*0.746 MV/HPIHWPEFF)*HWPLOAD*SUPPLY FANHRS=_____= KWH KWH *ELECCOST_________________________________________' S27,738 #itei€o1i (HWPHP/HWPEFF*.746 K"d/HP)*HSPJPLOAD*((1.0*(100°ioHRS*HWPHRS})+ (9A2 5 * (90%HRS * HWPHRS)) + (8A2 5 * (80%HRS " HWPHRS�l + (7-2.5 * (70%HRS " HWPHRS)) + (6A2 5 . (60%HRS * HWPHRS)) + (.5A2.5 * (50%HRS * HWPHRS)) + (_4A2.5 * (40%HRS " HWPHRS)) + (.3425 * (30%HRS * HWPHRS))} jf(!" 7 KWH KWH *ELFCCOST_________________________________________- $22,131 Summary Total Annual Energy Savings (kWh)= 43 129 Total Annual Demand Savings (kW)= 7.5 Annual Electric Cost Savings ($)= 55.607 Total Annual Energy Savings (therms)= 0 Annual Gas Cost Savings $ = 0 Total Utility Savings = $5,607 Total Measure Cost= $24,000 Total IID Incentive= S3,450 Simple Payback w/o Incentive = 4 3 Simple Payback vv/ Incentive = 3.7 Notes: 1. The values reported here are conservative approximate savings estimates for VFD installation on the three Au Handling Units at the Civic Center location. This VFD is recommended for use within manufacturer guidelines as it relates to minimum and maxium speed to prevent any damage that could occur during normal air handling operation_ 152 City of La Quinta (Municipal Buildings) 38 11/10/2008 8.7 APPENDIX 7 — EEM # 3.7: PREMIUM EFFICIENCY ELECTRIC MOTORS EEM 07, Premlum Efficiency Eleebie Mo0ore .. (t wa Sereel7 _.. _ 940alaY ...old Mobor#�i'i_ Vctege Moeney a s .. 9*, AHU-1 Su Fan AHLL1 Retum Fan Su Fan AHU2 Rennn Fan 1 1 1 1 15 10 10 10 208 208 208 208 86.3% 835% 835% 835% 93 0% 917% 91.7% 917% 099P,682 065 064 061 1.72G 1.T265600 1.726 FS $750 55AHU-2 about AHU-3 Su Fan 1 15 208 84 3% 93 0% 0 99 2 682 $750 AHLL3 Realm Fan 1 10 208 83 5% 91.7% 0 W 1,726522.70e t5t 12,267 fo,500 Total Annual Energy swigs(kWh)= 12,267 Total Annual Demand swigs(kW)= 6.5 Annual Fbcmc Cost Savings ($1= $1,595 Total Annual Energy Savings (therri 0 Annual Gas Cost San 9 — 0 Total Utility Sanrigs = $1,595 Total Measure Cost= 53,500 Total 0D Incenhn= $981 Sirrple Payback w/o IrKeMne = 22 Si e P k w! Incentwa = 16 Notes: 1. Existing e8rciennes are nrffied values on site 2. New Efficiency, values we values of recommended premum efficiency motors 3. Swings %news reported here are based an a conservstwe estimate based on a motor loading of 80%% and annual operating hours of 2,700 hours City of La Quinta (Municipal Buildings) 39 11/10/20ug 153 8.8 APPENDIX 8 - EEM # 3.8: HIGH EFFICIENCY SPLIT CONDENSING UNITS EEM 69: High Efficiency Split HP Condensing unite i 'Woobe. orkedial owsm, 000101," kw" i r? ,l tl', CMc Center ACCUL 38TH060biDL 1 5 684 115 005919 36 1520 5398 $702 $5500 Ciric Canter ACCUS 38l 030-0ODL 1 25 723 115 005745 17 1,520 200 S3d1 $3,000 Crisis Center CCU-6 3 0420E 1 35 706 115 U6079 2.6 1,520 3881 $504 14000 it 7.8 11 57 547 $12500 Total Annual Energy Savings (kVyhp 11,898 Total Annual Energy Savegs(kW)= 78 Annual Elecinc Coat Savings (Sy: $1,547 Total Annual Energy Savings (mermap 0 Annual Gas Cost Ste f)= 0 Total Uttlity Swings = $1,547 Total Me we Cat= "Im $12,500 TM! IID aril $952 Simple Payback ado Incentive = 8 1 Simple Payback w/ Incebtne = 7.5 Avoided Cat s = $900 St a Par,back uW Incentive and Asetded Cost= 4.7 Notes: 1. Had Pump unite at this ads in need of replacement are flatly old CARRIER Condensing Urns, nearing the and of tls useful Ida @ appolommsly 10 years in age Rumm s hours assumes an the total N of hours running A an 80% load factor 2. Esating oftiency based on current manufacturer information and a calculated assumption of 1.5% degradation over a pound of 10 years. 3 Awtded cat assumes a 5300 saengs per year per AC unit on annual maintenar¢e cost for a total of 1900, based on lypcal HVAC repair rotes 4 The SEER value recommended for IID rebates is 14. EER values used in this measure are values obtained from cut sheets of Camer 14 SEER DX spit units. 15+ City of La Quinta (Municipal Buildings) 40 11/10/2008 8.9 APPENDIX 9 — EEM # 3.9: RE -COMMISSIONING OF ECONOMIZERS FEM 6% Recommisalonina of economizers for Packaged AC Units at the City Hall ... idlRh 1h�V�f0ynyi�iiii k7akit '.. '` sfentie ' ^^: .. gip►- . Renlielae ewnamzm for NO GLASS Raodop H VAC w/o ftoveyee AC unie In Ore 100,980 95070 sales 000 51.500 Dole EVAC er cry Hal Totals 5610.0 am $1 Total Annual Energy Savings (kWh)-- 5.610 Total Annual Energy Savings (kW)= 0 00 Annual Electric Cost Savings (Sr- $729 Total Annual Energy Savings (therms)-- 0 Annual Gas Cost Savings (S)= SO Total Utility Savings = Total Measure Cost= 5729 $1,500 Total III Incentw= $D Simple Payback w/o Incentive = 2.1 Simple Payback vA Incentive = 2.1 Notes: 1. Energy Simulation Modeling Tool (eQuest) is used to estimate the kWh consumpthon of the existing and updated system. Whore available, actual building charactmstics we used and for remaining cases typical characteristics are used. Weather data for La Quinta is used. 2. No incentive for rein@ial¢mg "existing" ecorhomizer. 1aa City of La Quinta (Municipal Buildings) 41 11A 1 UILUUa 8.10 APPENDIX 10 -EEM # 3.10: PUMP RETROFITS AT SILVER ROCK CLUBHOUSE EEM Y 3.10: Pump Retrofits Pump Descnphon Pump Site (fIP) Existing Anneal k141 Improved Anneal kWh Existing OPE (a/a} limproved OPE(%) Existing Peak Demand (kR) Improved Peak Demand (kAl Asnaal Savings (kWh) Anaoal Savings (k1Y) Aaaaal Savings (S) Recommended for Retrofit Circulation Pump 40 42,380 5217 8-6 70 24A 31 37,163 218 Sk831 V Lake Transfer Pum 40 51 400 39,276 53 5 70 302 231 12,124 7 1 S1 576 V Wall#1 250 132925 122,571 672 73 1981 1827 1U54 154 S1346 N Booster#1 40 677 326 N Booster#2 75 719 572 N Booster #3 75 95,4 2 73 3 56 t N BooEt 004 75 1993 736 564 N Booster#5 1 75 1 96,8441 1 730 1 1 569 N 1 49287 1 28,9 1 $6,407 1 Total Annual Energy Savings (kWhr 49287 Total Annual Demand Savings (kW)= 28 90 Annual Electric Cost Savings IS)= 56,407 Total Annual Energy Savings ithermsp 0 Annual Gas Cost Ssnngs ($I= so Total Utility Savings = $6,407 Total Measure Cost= S10 067 Total IID Incentive= S1943 Simple Payback w/o Incentive = 16 Simple Payback w/ Incentive = 10 Notes: 1 Energy savings for this measure have been typical hydraulic horsepower calculations 2, The flow rate. discharge pressure existing pump and motor efficiencies used in the HHP and energy calculations are obtained from the pump test results 3 Energy savings in the proposed case have been based on improved pump efficiencies suggested by the pump service contractors 4 Measure costs fat this measure have been based on contractor quotations 100 City of La Quinta (Municipal Buildings) 42 11/10/2008 8.11 APPENDIX 11 —SILVER ROCK NCEEP ANALYSIS Silver Rock Clubhouse 27,000 SF (including Conditioned Settlement) ID Onkn Twm (4„t Annual Annual Annual Ansax! AwroxI ;AnnuaJ, Elinni E e Esi EMank Moamar sinew �Qatkwhle CW Swinge Soneff.• Usay Demand InurNes MOMmal NIrt13% %Stow E MWO T24 Sodding simulations 1019 24 1111 (1411,1111 T24 Standard Ownding WA WA WA W7147 286 WA WA WA 737MA1 PMal Des PorJm -011 .18301 418M 13 635448 292 WA WA WA 82W&24 Decreare unt clparry for Zang 1-3 now (1)61m cemer,mmslead of 15 tons, zonetl sea support srealantl decease wd capactyhr Zane le(use(1) I hall and mead of 20Iona, Moto lore hear tore peacessNsd lahM bad, A06 37370 48581 672818 277 WA WA WA 8746634 R 4 mn aIm Decreaseon, cepare myfor Zone insteadof oo 15 zonedes 10 (use Mk,.).W deoelast wmaryfor Z.1-120we (1) ] 5lon law,nwead 015tons Lewd as odis ),for Zone 85torn last eN 125son aM pMShop Wide kelen,aso tla.cepsaaesfor Dewiness OOt 1000 130 63448 260 WA WA WA 0247824 lawsB2,B1(Usa(I)5mbr &2andt)3bnar13-1nnseadd12tanend B ton ens, Wserteds mvetMlmel cooling bed aed6 (mclWas Zone 13, awl long /SEEM USE R38 uwUaaan,releatldR21for root, and use R-19 insYaaa,Z walls Zane l-3, Zone fE, Zone fE, Zom f-f2, Zom B$ 007 2993d 389142 805514 240 239472 851XI 89002 7871e82 B4EEdR-i5/LekNea EEM De temp TB's in office areas end{2) tamp TB's faroawr DeceaseLPD forlassup or using areassoulessuppairoans etc,M using XPSlamps baladsselB 3PRX 72wend 48wfumres Uu recwmndetl T52a2fidwes 39 w�fia PEa Use IB. w CFL OwdcarreroW grade domaglds for ba mat and drop areas if mplceble to replace MR 16 lights, YMl produce apam 22%mdwbon in DAN 62959 818467 572489 235 503672 11000 188877 7442357 agyerykWhwageS hgMue Mesbekwfarh rdetaiE,Wsheds atlatlwd br elaWosetl iplAry (Irwiutlea Zom iJ, 14, 1-6,1-8,141,13-2,8.4 EEM arMRJbR-19 EEM UMzeeelroofascerbfWby tle Cod Roof Ream Ca l(CRRC)(walrod drudres,wManmhatemsmryd TOand nasal remdanced 75,(InaYaYea 0.111 85216 11W306 550232 219 681728 34000 3408.64 715M 18 Mobil AC cassiogy mduegon R2311-19 wVabon EEM's Economic Ana"Is Canerkcerote= 681728 TdalE coMfa et addewel measaes= 34000 Angel Energy Cost Sawrds= 11078M D a Since Pa dtnn Years= 24537N D.M Team Wedwe= 3/0864 Nota✓Anumptlone habtl nation Packme Wal nperbes 11-151inDod Framed Wels Rod Propenes: R21, essare0 waodharnedlnerergl pro nedet, ahoultl WwwMetl MetelFmmetl rodebose 051 uwlw ynYmleampy inzaw 15 Floes RopsoSlabon Grade wMronc, TS atAabm Ugttlnp Proposal LPD=11 wM,3Jerrp TB Ddwes nlYlb6 the use doaweay sensors In sere arms Standard LPD = 1 1 whf Wubaw Prcpelaes (sNl2pre tamalhtipnsS Melenwl5ydars bWgbEffocPackgtlACGesEdcUm, Exceeds 1f 4 EER, aot 14 BEER 'atCamer40PG soresPam as specfietl byME e3nete forID ale General Mechanics Notes: Zone 14, Got ogre, Carta and starve, are d on, sinners er 15 tons, bed orb stews Elm :het ng 115 Soli bdor g 115%saky tailor, Zone 14 Got Roan, is werswed ®15 tom, bad wlo shays 125 tan mat reDeary wfenialubrg 115%ulw tada Zaw1-10baben, iswryrAersiaa®201om,bAsmkwows 10 ton max et use wMn dconte 115%safery /agar,B ofsfaccess betl AC Ums faZalws td,15,1-8,1.7,1.11 (DwrO, Assembry, borge zaes) must we DsmarM Comrol VeMlMtlon as pen d2005 T24 mendatay measure, Gem ad UghBng Metals: As a career nye for al kitchen, office. and speed saes use XPS bubcPSX baMsts 48 w fisNres Ilse 39 w 2,2 T5 fidures immetl of 58 w2a2 TB Cd weals attadetl fa the XPS ari belest oadamaon, and for 39w T5 kgFdng CM sheets afti far the 18 w CFL tlwne914s, an exceler4 efiaercy alem lose to MR-10(assumes 42 w MRA 6) Target for an satellite LPD of 9w/st fa al office awes, T-24 darmod is 12 teed Target for an aSlrage LPD of 9wwf for el barealet ream and min lobby, T-24 standard is 14 are Targel for an swings LPD d 85 wfd far all dwng"s, areas and gnl room, T24 sardentl,s 11 will Tared for an ayamge LPD d 75 wyd for better wonewo ocm areas, T-24 Standard is 8w/sf Target for an acemge LPD of 45 Wsl for restrawWFADldael5la9ge, Zoe B-2 & 84 base r ant, T-24 standard IS 6 wM RaM1mncn end (whm Nola: Code R Pro Mallet deremeta, wm EEWs swdade b Desk Team, npm rmw9 Cad Rod CRRC refemrce' f(p1lMw coolrods.oyprakzTs City of La Quints (Municipal Buildings) 43 11/10/2008 15 EEM # 4.5: NCEEP Analysis - Installation of Photovoltaic System at Silver Rock building Station Identification Location Imperial State California Latitude 33.0 deg N Longtitude 116.4 deg W PV System Specifications DC Rating of the PV cells 40 kW DC to AC Derate Factor 084 AC rating 33 6 kW Array Type Fixed Tilt Array Tilt 33.0 de Array Azimuth 180 de Average EnergV rate ' ikWh 13 0 Month Solar Radiation (kwh/m2/d ) AC Energy (kWh) Cost Savings (5) JAN 522 4,994 $649.22 FEB 6,72 4,919 5639.47 MAR 6 54 6 106 $793 78 APR 6.95 6 163 5803 79 MAY 7 00 6256 $81328 JUN 6.88 5.780 5751.40 JUL 6.94 6,006 1 $780.78 AUG 6.92 5,997 $779 61 SEP 684 5,779 $751 27 OCT 634 5,752 $747,76 NOV 6.66 5159 5670.67 DEC 4.86 4,686 $609.18 Annual 6,32 67,617 58.790 21 Summary Total Annual Energy Savm s kr"Jh 67,617 Peak Demand Savings W 33 6 Annual Energy Cost Savings `S 58390 Total Measure Cost (Sl 5281.791 Utility Incentive $96,800 Simple Pay back period wro Incentive 32.1 Pay back period w Incentive 21 0 Notes 1 Analysis assumes PV installation in the city of Imperial which is 84 mi from La Quetta, 2 Analysis assumes installation of a 40 kW fixed tilt (at 33.0 deg) system facing due south, pp 3 Measure cost is based on a conservative estimate based on $;watt of installation obtained from EEM#3 4 158 4 Utility Incentive cost is based on an estimate of $2 421watt of PV installation City of La Quinta (Municipal Buildings) 44 11/10/2008 8.12 APPENDIX 12 — PROJECT FINANCING California Construction Authority (CCA) The California Construction Authority is a Joint Powers Authority organized in August 1988 to provide financing, design, inspection and construction management services for fairgrounds throughout California. The California Construction Authority Board of Directors is appointed by two county Board of Supervisors (Solano and El Dorado), three district agricultural associations (the 22nd, 32nd and 46d') and the Secretary of the Department of Food & Agriculture is the Board's Ex-Officio Member. Directors serve rive -year terms. To date, CCA has constructed 8 MW of solar photovoltaic power generation. You may either contact: Mr. Tom Baker, President California Construction Authority (916)263-6119 or Mr. William Garnett Energy Capital Investments, LLC (818)298-3404 wgarnett@earthlink.net Silver Rock Clubhouse — LEED Commissioning Mr. Doug Eisenhour, Principal Facility Automation Engineering (602) 524-0542 cell doug.eisenhour@faeng.com 159 City of La Quinta (Municipal Buildings) 45 11/10/2008 i �T �a c7 5 T4t!t 4 S �FM OF COUNCIURDA MEETING DATE: November 18, 2008 ITEM TITLE: Approval of a Contract Extension with The Planning Center for Preparation of the 2008 La Quinta Housing Element Update. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _/_6 STUDY SESSION: PUBLIC HEARING: Approve a contract extension to November 30, 2009, with The Planning Center, to complete the 2008 La Quinta Housing Element Update and authorize the City Manager to execute the contract extension. FISCAL IMPLICATIONS: None at this time. The current contract has a not -to -exceed amount of $86,250 for completion of the Housing Element Update. The contract amount and Scope of Services will remain as originally approved. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 19, 2007, the City Council approved authorization for the City Manager to negotiate a contract with The Planning Center to preparing the 2008 Housing Element (Attachment 1). The contract was negotiated for the term of July 18, 2007 to August 31, 2008, and provided for a three-month extension by the Contract Officer (i.e. Planning Director) under Section 3.4. This extension was exercised on October 12, 2008, with the contract term ending on November 30, 2008. No further extension 11 1 160 provisions are specified in the contract. Therefore, staff is requesting City Council authorization to enter into an extension of the current contract. While work on the Housing Element has continued to progress, the land inventory process has been complicated due to several factors, including limited vacant and under-utilized land resources in the City, market conditions affecting ongoing and stalled projects which could be identified, and ensuring that an adequate low and moderate RHNA goal can be quantified and demonstrated as feasible to the State Department of Housing and Community Development (HCD). The draft Housing Element has been received for review by staff, preceding its transmittal to HCD for the first round 60-day review period. Staff anticipates bringing the draft Housing Element to the Planning Commission and City Council for adoption during second -round HCD review, after review and response to HCD's first -round comments. A chief concern is that the HCD review process will require a minimum of six months and could continue well beyond that depending on their comments and required revisions. Staff requests a contract extension of one year, to November 30, 2009, based on the following timeframes: o Initial HCD review of Draft Housing Element — December 2008 to February 2009 o Respond to HCD review and resubmit for second review — March to May 2009 o Public Hearings by Planning Commission/City Council — June/July 2009* *Certification by HCD is anticipated during this time. However, as stated in the contract's Scope of Services, if additional HCD review beyond the first two rounds is required, or if response(s) to advocacy group comments are needed, a budget augment will be necessary, hence the requested extension date to November 30, 2009. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the proposed contract extension to November 30, 2009, with The Planning Center, to complete the 2008 La Quinta Housing Element Update and authorize the City Manager to execute the contract extension; or 2. Do not approve the proposed contract extension; or 3. Provide staff with alternative direction. mitted, n, Planning Director 161 Approved for submission by: / Thomas P. Genovese, City Manager Attachment: 1. Professional Services Agreement - 2008 Housing Element Update 162 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and THE PLANNING CENTER ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to preparation of the City's 2008 Housing Element Update as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work and Standard of Work. 16i The Planning Center 2008 Housing Element Update July 17, 2007 a. Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. b. Standard of Work. Consultant acknowledges and understands that the services and work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's services and work will be held to a heightened standard of quality and workmanship. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of work as set forth in this Agreement. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements'). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Eighty-six Thousand, Two Hundred Fifty Dollars ($86,250) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may 11 164 The Planning Center 2008 Housing Element Update July 17, 2007 include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and _ necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the. Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of 165 The Planning Center 2008 Housing Element Update \ July 17, 2007 1 the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. The term of this agreement shall commence on July 18, 2007, and terminate on August 31, 2008 (initial term). This agreement may be extended for three (3) additional Months upon mutual agreement by both parties (extended term). Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of t 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Les Johnson, Planning Director, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees .. 16 6 The Planning Center 2008 Housing Element Update July 17, 2007 were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. Prior to the beginning of and throughout the duration of the Work performed under this Agreement, Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: 167 The Planning Center 2008 Housing Element Update July 17, 2007 Contract Sum Personal Iniury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurance Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any, person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither. City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California and with an A.M. Bests rating of "A" or better and a minimum financial size VII. 168 The Planning Center 2008 Housing Element Update July 17, 2007 All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. a. General Indemnification Provision. 1. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the written consent of the Consultant. 2. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, to the extent caused by the performance of this Agreement by .. 169 The Planning Center 2008 Housing Element Update July 17, 2007 Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. 3. Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 4. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section 5.2(b). Notwithstanding Section 5.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and City's agents, officers, officials, employees, representatives, and departments ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or subconsultants), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees 170 The Planning Center 2008 Housing Element Update July 17, 2007 of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent caused by_the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section 5.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements. to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. c. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 5.4 General Conditions pertaining to provisions of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an 171 The Planning Center 2008 Housing Element Update July 17, 2007 edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion j for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right , but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 172 The Planning Center 2008 Housing Element Update July 17, 2007 8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto, or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City, If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking 173 The Planning Center 2008 Housing Element Update July 17, 2007 any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 174 The Planning Center 2008 Housing Element Update l July 17, 2007 I 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 6.0 RECORDS AND REPORTS. 0.1 Resorts. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all 175 The Planning Center 2008 Housing Element Update \ July 17, 2007 1 subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's 176 The Planning Center 2008 Housing Element Update 1 July 17, 2007 1 right to take legal action in the event that the dispute is not cured, provided that nothing herein shall. limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the 177 The Planning Center 2008 Housing Element Update y July 17, 2007 J Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take The Planning Center 2008 Housing Element Update July 17, 2007 affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92247-1504 To Consultant: THE PLANNING CENTER Attention: Colin Drukker 1580 Metro Drive Costa Mesa, CA 92626 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 179 The Planning Center 2008 Housing Element Update July 17, 2007 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation �2�LdY`til�c Thomas P. Genovese, City Manager ATTES . "'n* Veronica J. tecino, CN APPROVED AS TO FORM: i M. Katherine Jenson, ity' Clerk Attorney CONSULTANT: THE PLANNING CENTER Name: Title: a Date: -7 'j Date ISO Exhibit A Scope of Services 181 PROPOSED SCOPE OF WORK Task #1: Kickoff Meeting The Planning Center will need to meet with the City to review and refine the scope of work, discuss key issues, and collect important data (such as GIS files, housing documents, and other information). It may also be necessary to conduct one or two site visits to assess potentially underutilized sites. Task #2: Introduction (Sections 1.0-3.0) The introductory sections of the Housing Element (1.0 Introduction, 2.0 Summary of Issues, and 3.0 Housing Vision) require minor updates to reflect the new planning period and any revised strategies and policies generated for the 2008-2014 planning period. Task #3: Needs Assessment (Section 4.0-7.0) The current Housing Element benefits from the use of 2000 Census or 2002 market data for much of the basic demographic and market analyses presented in Sections 4.0 and 5.0 of the Housing Element. This potentially eliminates the need to update approximately 50 percent of the data. In general, discussions based on data older than 2000 for the Community Profile, and 2004 for the Housing Profile, will require new data to ensure the demographic and market profiles presented in the Housing Element remain relevant for the City and the State Department of Housing and Community Development. The State considers the discussion of housing needs —particularly for special needs populations — extremely important and updates will be required for the majority of data in Section 6.0 (Housing Needs) to provide an accurate portrait of the most pressing housing needs so that responsive policies and programs can be fashioned. The City's regional housing needs allocation figures may require significant revisions to Section 7.0 (Housing Constraints)—parficularly in the discussion of governmental constraints if the City is required to consider changes to development standards and processes. Task #4: Land Inventory (Section 8.0) Due to recent changes to State law and the potential interest of third parties, the Housing Element will require enhanced analysis to demonstrate that adequate land, development standards, and zoning are or will be in piece to develop a variety of housing types for all income levels, commensurate with the regional housing needs allocation. Identifying appropriate and suitable housing sites will be the most critical task in the Housing Element. With the City's resort nature and low densities, we will need to consider strategies that involve increasing densities; restricting existing non -affordable housing developments; and identifying underutilized sites for housing, including land currently zoned for nonresidential uses. Although we understand that such strategies may not be embraced by the City or its residents, such strategies will need to be explored to ensure the City can obtain certification from the State. We will also examine recent housing projects in the Coachella Valley and contact housing developers to assess the density thresholds suitable to facilitate a range of housing types and prices. We will then assess underutilized sites proposed for housing with respect to size and configuration, adequacy of public services, and proximity to noise and environmental hazards, among other factors. La Quinta Housing Element Proposal Page 1 182 Additionally, State law permits the intercity transfer of a portion of the RHNA subject to certain limitations —although few cities have ever successfully navigated the stringent legislation, with the exception of several communities in northern California. Under current State law, the potential for a RHNA transfer is limited to 500 units maximum. The City may wish to discuss transfer options with the adjacent jurisdictions of Indio and Coachella. This proposal assumes that The Planning Center will be available for an initial exploration of requirements and options limited to eight (8) hours. Any additional work will require an augment to the budget and scope of work. This proposal assumes that the City will provide GIS data and will be able to confirm the status of existing developments, pending projects, and recycling potential of underutilized lands. Our analysis may consider vacant sites zoned for residential use that can be upzoned, vacant sites zoned for uses that permit residential development, and underutilized sites that can be rezoned or redesignated for residential uses. We will also update and discuss possible financial resources available to address housing needs, focusing on the major sources of state and federal funds. We will document the redevelopment set -aside balance and all other housing and community development funds required to be spent on housing and show projected expenditures from City records. Also included will be an inventory of administrative resources, specifically those nonprofit and for -profit agencies that can assist the City's in achieving its housing goals. Task #5: At -Risk Analysis (Section 9.0) We will evaluate the affordable projects at risk of conversion (if any) to non -low-income uses based on a review of available state and federal databases, the California Housing Partnership databases, and other information provided by the City. Task #6: Review of Past Element (Section 10.0) Housing Element law requires that the previous housing objectives be reviewed and evaluated for success. We will review federal and state reports (e.g., CAPERS, Annual Reports, Redevelopment files) and interview City staff to determine how well the City has achieved its goals and objectives in maintaining, producing, and preserving housing. This task will assist in evaluating the need to modify existing programs, introduce new programs, and eliminate obsolete programs. Typically, we rely on annual progress reports completed by City staff for the general plan. When these progress reports are unavailable, we provide a policy/program matrix for City staff to complete that documents progress in achieving the housing objectives set forth in the 1998-2005 Housing Element. This matrix will be used to evaluate why the City did/did not achieve its goals, and to make recommendations for modifying, adding, or deleting programs. For 2006, we assume the City will prepare the appropriate annual progress report Task #7: Housing Plan and Objectives (Sections 11.0-13.0) We understand that the City Council is committed to developing realistic housing strategies and programs to help address the community's housing needs while retain the City's resort nature. While the City's goals, policies, and programs were recently updated, some significant changes may be necessary to provide adequate sites for the City's regional housing needs allocation. Any changes will be reflected in the City's Housing Plan and quantified objectives Task#8: Public Outreach Housing Element law requires that a diligent effort be made to include nonprofit groups, housing advocates, and the general public in the development and implementation of the housing element This requirement is typically satisfied by public workshops during preparation and adoption of the housing La Auinta Housing Element Proposal Page 2 ...., . 183 element. When third -party interests are involved, significant development projects are under consideration, or significant housing program changes are envisioned, additional public outreach is often advisable. With these considerations in mind, we have crafted the following outreach program: • Public Hearings (PC & CC). State law requires that two public hearings be held to consider, recommend, and adopt the Housing Element. Our cost proposal assumes the two (2) public hearings —one before the Planning Commission and one before the City Council. This proposal assumes that we will prepare necessary presentation materials and the City will prepare the staff report. (OPTIONAL) Public Workshops (PW). We offer the option of including two (2) public workshops to educate and solicit input from the public and City officials on housing issues and potential strategies to provide affordable housing. Generally, outreach conducted during general plan updates and preparation of documents such as consolidated plans can satisfy much of the outreach requirements of State law. During this planning period, however, we are not aware of any recent outreach efforts conducted by the City concerning affordable housing. Our experience indicates that conducting public workshops early in and during the update process can insulate the City from complaints by third parties who seek to derail the City's efforts. The first workshop would be a Housing Element primer, which would discuss Housing Element requirements, address the most pressing housing needs of the community, and provide an overview of current housing programs. The second workshop would focus on recommended policy/program changes to the Housing Element. We would prepare the necessary presentation materials for these efforts. From these meetings, comments would be incorporated into the Housing Element before it is submitted to the State of California for review. (OPTIONAL) Stakeholder Meetings (SM). Given the interest from housing advocates in the previous Housing Element update, we have included the option for conducting three (3) stakeholder meetings, which may focus on developers, service providers, philanthropic organizations, or legal advocates. These meetings will be designed to address particular issues of concern and elicit focused input from a particular stakeholder group. The scope and focus of these workshops will be determined during the Housing Element update, and may occur during the preparation of the Housing Element, the HCD review process (discussed below), or other junctures. We will prepare the necessary presentation materials for these workshops. Task #9: HCD Review State law requires that all Housing Elements be submitted to HCD for a mandatory 60-day review. HCD will review the draft Housing Element to determine whether the City's sites, zoning, development standards, and programs meet the intent of state law and are sufficient to facilitate housing that is affordable to all economic segments of the community. We will work closely with City staff and HCD reviewers to address any outstanding concerns. Following incorporation of changes to the Housing Element and City adoption, the Housing Element will be submitted to HCD for a final review, which is limited to 90 days under state law. We have budgeted for two formal rounds of negotiations with HCD (two 60-day reviews) before a letter of approval is issued. Additional rounds of review may occur if third -party review is involved, if controversial development projects are considered, or if HCD deems that a city has inadequate sites or significant housing constraints. If additional HCD review beyond the two formal 60-day reviews is required, or if the Consultant must respond directly comments from legal advocates, an augmentation to the budget will be required prior to making these additional responses. La Quinta Housing Element Proposal Page 3 184 Task#10: Environmental Review Housing Elements are required to secure environmental clearance prior to holding two public hearings for adoption. The environmental review typically takes the form of a Negative Declaration unless significant land use changes are proposed. The Planning Center will prepare an Initial Study and Negative Declaration (IS/ND) in compliance with State law. We will also circulate the IS/ND to the appropriate state and local agencies. If any changes arise from the update that will require enhanced environmental review, an augmentation to the budget and scope of work will be required. A maximum budget of $3,000 for reimbursables (of the project's $7,000 total reimbursables budget) has been allocated to generate hard and electronic copies of the environmental review documents for your review, distribution, and the public hearing process. If additional copies are required or requested that exceed this budget, an augmentation will be required. Task #11: Final Housing Element The Planning Center will prepare three final drafts of the Housing Element The first is the HCD Review Draft, which will be transmitted to State for their review. During the review period, a total of four hard copies of the HCD Review Draft will be produced for each review period (per Task #9, two review periods are envisioned). Two copies will be sent to the City, one copy will be sent to the State, and one copy will be retained for use by The Planning Center. After the HCD Review process is complete, The Planning Center will prepare a Public Review Draft of the Housing Element for the public hearings. A total of 12 hard copies will be provided to the City for distribution, in addition to an electronic version suitable for electronic distribution or placement on the City's website. After the City has adopted the Housing Element, a Final Draft of the Housing Element will be prepared to incorporate any comments or edits generated by the public review process. The Planning Center will provide a total of four hard copies of the Final Draft of the Housing Element, in addition to a CD containing electronic copies of critical project files for the City's records and use. Task#12: Project Management This task is necessary to provide for the day -today management of the project and product review and oversight, including coordination, billing activities, and budget and schedule maintenance. This assumes up to eight meetings with City staff, and two hours per month for administrative details, billing, and project coordination over the course of one year. Additional meetings and coordination with other groups will require an augmentation to this scope and budget Staff meetings are provided to coordinate the update effort, discuss housing programs, address land use issues, and coordinate efforts with other consultants, such as major developers proposing residential projects within the community which affect the land inventory. The Planning Center utilizes web conferencing software (GoTo Meeting) that enables the City to view what is on our computer screens. This proposal assumes that at least half of the staff meetings would be held as a conference call and use the GoTo Meeting software if desired. This minimizes the costs for travel and allows us to schedule meetings during any time of the day. Relmbursables Reimbursable expenses, including the costs for printing, copies, external data collection, and deliveries are not included in this proposal but are charged at cost plus 12.5%. La Quinta Housing Element Proposal Page 4 I b 5 Schedule The following chart details the proposed schedule for the Housing Element in order for it to be reviewed by HCD and adopted by June 2008. This schedule assumes timely receipt of information from the City regarding land inventory, program evaluations, progress reports, and other supporting documentation. Housing Element Schedule Z001 1 20M Task raskoescdpt709 FAR FAW #1 I(Ickoff Meeting #2 Introduction #3 Needs Assessment #4 Land Inventory #5 At -Risk Analysis #6 Review of Past Element #7 Housing Plan and Objectives #8 Public Outreach #9 HCD Review #10 Environmental Review #11 Rnal Housing Element #12 Project Management Staff Meetings (8) Note: SM (Stakeholder Meeting) and PIN (Public Workshop) are optional tasks. 0KIMKz1Fzl La Quinta Housing Element Proposal Page 5 - 1g� Budget Our proposed budget for the Housing Element update is $76,750 and is based on assigned staff and their billing rates. An additional $9,500 in optional tasks are presented in a second table. The budget assumes a 13-month timeframe for completion of the housing element no later than July 2008. Additional time beyond this will be subject to annual adjustments in labor rates. Housing Element Budget Task risk Vowifpdeft Cost #1 Kickoff Meeting $750 #2 Introduction $1.000 #3 Needs Assessment $7,500 #4 Land inventory $17,000 #5 At -Risk Analysis $1,000 #6 Review of Past Element $3,000 #7 Housing Plan and Objectives $7,500 #8 Public Outreach $5,000 #9 HCD Review $10,000 #10 Environmental Review $7,000 #it Final Housing Element $3,000 #12 Project Management $7,000 Labor Cost $69,750 Reimbursables $7,000 TOTAL PROPOSED COST $76,750 Optional Tasks Task TaskOesortpt7en Cost #8 Public Outreach Public Workshops (2) $5,500 Stakeholder Meetings (3) $3,000 Labor Cost $9,000 Reimbursables $1,000 TOTAL PROPOSED COST $9,500 La Quinta Housing Element Proposal Page 6 18I .j Exhibit B Schedule of Compensation Payment shall be on a "Fixed Fee" basis in accordance with the Consultants Schedule of Compensation attached herewith for the work tasks performed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Eighty-six Thousand Two Hundred Fifty Dollars ($86,250) except as specified in Section 1.6 - Additional Services of the Agreement. Exhibit C Schedule of Performance Consultants Project Schedule is attached and made a part of this agreement. Consultant shall complete services presented within the scope of work contained within Exhibit "A" in accordance with the attached project schedule. 131 1 NONE. Exhibit D Special Requirements 190 COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Acceptance of the Planning Commission's Approval of Tentative Parcel Map 35559 and Site Development Permit 2008-903, for a 50,000± Square Foot Retail Commercial Project on a 3.8 Acre Parcel, Known as the Shoppes at La Quinta, Located East of Washington Street, West of Caleo Bay Road, 500 Feet North of Avenue 48. Applicant: Talbert Development, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Minute Motion of the City Council upholding the Planning Commission's actions approving conditions and findings for Tentative Parcel Map 35559 and Site Development Permit 2008-903. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project Proposal On October 28, 2008, the Planning Commission granted approval of Tentative Parcel Map 35559 and Site Development Permit 2008-903 (Attachment 1), involving a subdivision of a 3.8 acre property into four numbered condominium parcels and a lettered common parcel (Attachment 2), along with the approval of architecture and landscaping plans for a 50,000± square foot retail shopping center consisting of four buildings (Attachments 3 and 4). The project details and specifics are identified in the attached Planning Commission staff report (Attachment 5). As portions of this project are over 22 feet in height and are located within 100 feet of a residential district, as per Section 9.210.010 of the Zoning Ordinance, the Planning Lg1 Commission action regarding this Site Development Permit application is required to be reviewed by the City Council as a Consent Calendar item (Attachment 6). Should any member of the City Council request that the item be removed from the Consent Calendar, the permit is required to be noticed for public hearing before the City Council at a later date. PLANNING COMMISSION ACTI The Planning Commission reviewed the proposed project during their regular meeting held on October 28, 2008. During the hearing, the Planning Commission asked the project architect a number of questions regarding the visibility of the buildings from the adjacent residences and the response from the adjacent property owners. The project applicant noted in the meeting that they had met with the Homeowners Associations of both Lake La Quinta and Rancho La Quinta. The applicant also reported that they had conducted multiple meetings with residents of Lake La Quinta in order to address their concerns with the project, including height and visibility concerns. Prior to the Planning Commission meeting, two letters of support from the Lake La Quinta and Rancho La Quinta homeowner associations were received by staff and a third letter was given by the applicant to the Planning Commission during the public hearing (Attachment 7). The Planning Commission had considerable discussion regarding the four water features proposed with the project. The project's landscape architect explained the features would have a cooling effect but did not have a specific design in regards to the amount of water used or the pumping methods. The current Landscaping Ordinance requires Planning Commission approval for the use of any water features. The Commissioners approved a condition to have the final design of the water features be returned to them for review and approval as a business item. Only members of the applicant's development team spoke during the Planning Commission hearing. No other public testimony was provided and, aside from letters in support of the project from the Lake La Quinta and Rancho La Quinta homeowners associations (Attachment 7), no letters or written correspondence were received by staff prior to, during, or following the public hearing. The Planning Commission ultimately voted unanimously to adopt Resolutions 2008- 030 and 2008-031, approving Tentative Parcel Map 35559 and Site Development Permit 2008-903, with the addition of three conditions of approval involving maintenance of the parking pavers, having the water features return to the Planning Commission for final approval as a business item, and to reference the municipal code in a condition of approval requiring the payment of Coachella Valley Multi -Species Habitat Conservation Plan mitigation fees. 192 FINDINGS AND ALTERNATIVES: Findings to approve the project have been made in the Planning Commission's resolutions. The alternatives available to the City Council include: 1. Accepting the Planning Commission's approval of Tentative Parcel Map 35559 and Site Development Permit 2008-903 during their October 28, 2008 public hearing; or 2. Remove the item from the Consent Calendar and schedule the applications for public hearing and review before the City Council at the next available date. bmitted, e J on, Planning Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes for the October 28, 2008 Planning Commission Hearing 2. Tentative Parcel Map 35559 3. 11 "x17" Color Plans and Elevations 4. Large -Format Plans and Elevations 5. Planning Commission Staff Report 6. LQMC §9.210.010 7. Letters from the Lake La Quinta and Rancho La Quinta Homeowners Associations 193 ATTACHMENT 1 Planning Commission Minutes October 28, 2008 V. PUBLIC HEARINGS: A. Contin d - C( Farmers e 77-880 Calle Quinta Village. onal Use Permit 2008-114; a request o a Quinta aar for consideration of an Outdoor et, located at ico; Benjamin Franklin Elemen School in the La Chairman Alderson noted thitAbe appli6ant has requested a continuation of this item to November 25, 2 and he opened the public hearing. There were no comments fr the pu , and he then closed the public hearing portion of the U)eting. There being n -further discussion, from either public or the Commissi�o s, it was moved and seconded by Cbfzqrnissioners Barrows/4uill to continue Conditional Use Permit 2008-114 to the Planpifig Commission meeting of November 25, 2008. Unanimously B. Tentative Parcel Map 35559 and Site Development Permit 2008-903; a request for consideration of a Tentative Parcel Map and Site Development Permit for a 50,000± square foot retail commercial center located east of Washington Street, West of Caleo Bay Road, 500 Feet North of Avenue 48. Chairman Alderson opened the public hearing and asked for the staff report. Principal Planner Andrew Mogensen presented the staff report, a copy of which is on file in the Planning Department, corrected the size of the site as 3.8 acres instead of 4.8, as noted. He then presented the information contained in the staff report. Chairman Alderson asked about the height of the projections. Staff gave the measurements and allowable standards. Principal Planner Andrew Mogensen read a memo, submitted by the Public Works Department requesting the following addition to the recommended conditions of approval: 1. Ongoing maintenance of all permeable paver systems shall include sweeping the pavers at a minimum of once per month as approved by the City Engineer. P:\Reports - PC\2008\11-12-08\Draft Minutes 10-28-08.doc 2 194 Planning Commission Minutes October 28, 2008 Commissioner Wilkinson had a question about one of the line of sight studies. Staff replied it represented the view of the project from a point six feet from the ground and noted the adjacent properties had a wall. Staff deferred additional questions to the project architect. Chairman Alderson asked about the Line of Sight Exhibit LS-10 wanting to know if the figure standing was in the dwelling. Staff said the figure was supposed to be standing behind a block wall. Commissioner Weber asked about the water feature. Staff pointed to the graphics showing four water features which are conditioned to comply with the current Water Efficiency Ordinance. Part of that Ordinance requires the water feature to actually have a function. In this instance the developer intends to have water features that act as cooling features to the adjacent seating. Chairman Alderson asked about the volume of water used on the water features. Staff deferred to the developer to respond to this question. Chairman Alderson asked about the plans for the property to the north. Staff answered there is no application on file for that property. Chairman Alderson asked about the hydrology of the project. He was concerned about the grade difference between the street and the pad. He asked for information on the storm drains. Principal Engineer Wimmer replied he had included some slides in anticipation of any hydrology questions and he complimented the developer on working with the City on efforts to resolve any possible hydrology issues. Principal Engineer Wimmer described the retention basin and underground storage areas planned to remove project -related water to Washington Street. He also provided information on removal of stormwater through a series of storm drain pipes to direct the water out to Caleo Bay and eventually into Lake La Quinta. Commissioner Quill asked if the original intent, when this parcel was set up, was to drain the stormwater into Lake La Quinta. Commissioner Weber asked if the parcel next to it would be set up to drain into Lake La Quinta also. 19 PAReports - PC\2008\11-12-08\Draft Minutes 10-28-08.doc 3 Planning Commission Minutes October 28, 2008 Principal Engineer Wimmer said he was unsure, but he believed the original intent was for this whole area to drain into Lake La Quinta. Chairman Alderson asked about the three ways water was drained off the site and Principal Engineer Wimmer confirmed his information. Chairman Alderson asked if the shoe box light fixtures would be shielded for the neighbors. Staff said they would be. There being no further questions of staff, Chairman Alderson asked if there were any applicant representatives or comments. Mr. Dick Talbert, President of Talbert Development, 1719 Rudell Road, Burbank, California 91501, presented an e-mail, in support of the project, from the President of the Lake Quinta Homeowners' Association. Copies of the e-mail were distributed to the Commissioners. He said the design team (Perkowitz and Ruth), the civil engineer (SC Engineering) and the landscape architect (Michael Buccino) were present to explain their contributions to the development. Mr. Brian Wolf with Perkowitz and Ruth, 111 West Ocean Boulevard, Long Beach, California, presented information on the design of the plan and the layout of the center. He spoke about the building height and variations and emphasized the uniqueness of the design and the clock tower feature. He discussed the trellis areas and the fact that the project is sustainable. They have tried to be very attentive to pedestrian linkage including the driveway linkage to Caleo Bay. He explained the ADA linkage accessible to the street and pedestrian linkages in various areas of the site. He explained the use and purpose of the water features. Mr. Wolf said all of the cross sections were taken at eye level and explained the site/elevations. Chairman Alderson asked if that was the worst case scenario and Mr. Brian said it was. Commissioner Wilkinson had a question about Section AA and the height of which the point prospective was taken. Mr. Wolf replied it was five feet, five inches. Commissioner Wilkinson asked if the lowest building perspective was 28 feet and Mr. Wolf replied it was actually 23 feet. Commissioner Wilkinson asked if the Section DD building height was the same. Mr. Wolf said the height was actually 25 feet high. Commissioner 196 P:\Reports - PC\2008\11-12-08\Draft Minutes 10-28-08.doc 4 Planning Commission Minutes October 28, 2008 Wilkinson asked if that showed the rotunda area. Mr. Wolf gave details of the parapets and pitch tiled roofs. He explained the maximum height of each building. Commissioner Wilkinson asked about the 40 foot building height projection. Mr. Brian said the 40 foot tower is approximately 60 to 65 feet inward. He pointed out where it on the site plan. Commissioner Wilkinson wanted to get a prospective of the tower and rotunda versus the residences nearby. He asked if it would encroach on the line of site. Mr. Brian said it would. He commented on the size of the element at the end of the building. He added there was a pretty significant screen wall. Chairman Alderson said the Commission was very concerned about the line of site for the residents nearby. Commissioner Wilkinson said there was a slide showing the adjacent street and properties. He wondered if the first few houses on the corner would be looking at the development and wanted to determine what their line of site since it would make a difference to the residents. Chairman Alderson commented on the configuration of the site and the fact the applicant had been sensitive to the line of site of the buildings for vehicles passing. Commissioner Barrows said she was delighted to see the LEED certification. She asked the applicant to walk through the features of the LEED certification; with specific emphasis on the glass exposure. Mr. Wolf pointed out various features and said dual -glazed windows would be added where they were unable to fully shade the windows. Commissioner Barrows asked if they would anticipate making any major changes in the building because of the LEED process. Mr. Wolf said they did not anticipate any major changes. Mr. Dick Talbert said they have had half a dozen meetings with the Lake La Quinta Homeowners' Association. He pointed out an aerial view of one of the houses and stated that was the only homeowner who voiced concern. He said the only other homeowners directly affected had a very high wall and the impact would not be significant for them. .. 197 P:\Reports - P02008\11-12-08\Draft Minutes 10-28-08.doc 5 Planning Commission Minutes October 28, 2008 Chairman Alderson said he thought the previously approved plan was a three story hotel and this plan would not impact the view as significantly. Commissioner Quill said this was a condominium parcel map. He asked about the footprint of the building and the fact that there would be four separate condominiums on the project with the homeowners' association maintaining each of the individual condominium units. He asked if each individual building could be sold to a separate owner. He also had questions about the ownership and long term maintenance of the properties. He asked if there would be an association of the four properties that would own, operate, maintain, take care of, and pay insurance on all of the building improvements, the parking lots, everything. Mr. Talbert replied that was correct. Commissioner Quill asked if everything outside of the individual building was common area. Mr. Talbert said that was correct. Michael Buccino, 77734 County Club Drive, Palm Desert, landscape architect on the project commented on how the developer appreciated the sensitivity of the architecture to human use. He said the various textures and colors have a bit of a European style. This would be more of a pedestrian space, encircled by pedestrian walkways. He described the walkability of the area. He wanted to draw attention to the interior space. He described the screening of the project by trees. He pointed out the design highlights of the area and the fact that people could come in walk around and enjoy a cup of coffee, sit and relax, and enjoy the ambiance that the development had to offer. The water features area is an extension of the architecture. The developer has been working to have water features that work with the architecture and spread out a bit to cool the air around them. Mr. Buccino said they didn't just want to include a three -tiered fountain. Chairman Alderson asked if he could share any details on the water feature. Mr. Buccino said the water features would be shallow and would include no large flow. It was more of a human scale to sit next to it and not be drowned out. Commissioner Barrows had a question about the water features in that they have tried to limit water features and have requested they be functional. She appreciated the atmosphere they provide but she was concerned about the fact there were four water features and it appears 198 P:\Reports - PC\2008\11-12-08\Draft Minutes 10-28-08.doc 6 Planning Commission Minutes October 28, 2008 there is an intent to install a misting system and a lush landscaping palette. She was also concerned that the fountains were described as being cooling features. Mr. Buccino described how the water features would have a cooling effect on people who gathered to sit near those features. The trees give off moisture, and the water features would have a lot of positive effects. Commissioner Barrows said since there was not a definite plan on the water feature. She asked if he would be amenable to some limited surface area or quantity. She said, even though they are going for LEED certification, it is not just the water; it's the pumping and treating. Mr. Buccino said a very important part of the design includes following the requirements of the City. Mr. Talbert said they designed it to make it functional and they are going to be small water features. He was not sure how they could best satisfy the Commission. Possibly they could provide the Planning Director with a precise design. Commissioner Quill suggested they deal with that during their discussion. Chairman Alderson had a question about the final landscaping plans. Staff said the final landscaping plans are not conditioned to come back to the Commission. Commissioner Barrows asked Mr. Buccino how a bicyclist would maneuver through the project. Mr. Buccino described the areas set up with bike racks and the circulation of the project. Chairman Alderson asked about the landscaping which currently exists on Washington Street. He commented that about 50% of what is there now does not match what is on the plans. He asked how the landscaping would be changed to match the plan of the new development. Mr. Buccino said there were date palms that currently existed and he did not want to take them out. He pointed out what would be replaced and what would be retained. 19J PAReports - PC\2008\1 1-1 2-08\Draft Minutes 10-28-08.doe 7 Planning Commission Minutes October 28, 2008 Chairman Alderson asked for confirmation that they were going to be modifying the existing landscaping to work with their development, and asked if they were, or were not, going to take out the large palms. Mr. Buccino said they were not and then explained the reasons why. There being no further applicant comments Chairman Alderson asked if there was any public comment. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Wilkinson asked about the deceleration lane and the landscaping to the north of the shade structure near the bus stop. He was concerned about issues where the sidewalk was right next to the street. Chairman Alderson said the situation he was referring to was near a school. Commissioner Wilkinson said it was difficult to tell what was being removed due to the inclusion of the deceleration lane. His major concern was public safety with the sidewalk adjacent to the street. However, he commented he did like the architecture of the buildings. Commissioner Quill said everything was beautiful and he had no issues. He said the sidewalk was adjacent to the curb right now and the applicant did not own that property. He said there was another area where there was grass that did not have any useful purpose, but the grass would have to be redone by the time the project was built. Commissioner Quill said he really liked the idea of some limited gpm (gallons per minute) or limited cubic feet of water. He said there should be some limiting factor in the four water features to make them more acceptable, with certain criteria, to provide an evaporative cooling effect of the water. He said he would support getting rid of the turf. Planning Director Johnson said this is the first project that's come before the Commission with the new water efficient provisions in effect. The applicant is requesting multiple water features to be established within a project and as designed, the new provisions require specific approval of the fountains by the Planning Commission. He said staff shared in the 200 PAReports - PC\2008\11-12-08\Draft Minutes 10-28-08.doc 8 Planning Commission Minutes October 28, 2008 Commissioners' concerns on saving electricity and water and was receptive to the direction of the Commission to handle the fountains issue at either an administrative level, or by bringing it back to the Commission for consideration. He was sure the applicant was concerned about the Commissions' direction. Commissioner Quill gave examples of water features and their capacity. He gave suggestions of how the water features could be limited. He also included the possibility of limiting the pumping features of the water features with no more than '/z horsepower of pumping capacity. He said that was the equivalent of a pool pump. Commissioner Weber said there would be an efficiency on the motors that the LEED certification would address. He suggested the applicant come back with some creative ways to deal with the problem and set a precedent to follow in the future. He commented on the water features and how the problem could be resolved. He suggested it could come back as a business item. Commissioner Barrows suggested one of the water features be removed. She suggested the applicant could use sculpture instead of a water feature. She thought the water features could do some cooling but thought there were too many water features. She suggested a waterfall or other water feature that was shallower and gave more of a feeling than an actual pool. She strongly encouraged the use of a sculpture with water that trickled down rather than a pool. She said the applicant could look into how water can be used more creatively and then bring it back to the Commission. Commissioner Quill agreed with Commissioner Barrows. He said the most common water features don't have a pond with them, the sculpture shows the water and the water stays below the surface without the opportunity to evaporate as much. He suggested the water feature in the middle of the parking lot be removed or replaced with a dry sculpture feature. Discussion followed of where the water feature was. Chairman Alderson re -opened the public hearing. P:\Reports - PC\2008\1 1-1 2-08\Draft Minutes 10-28-08.doc 9 201 Planning Commission Minutes October 28, 2008 Rob Bernheimer, 45025 Manitou, Indian Wells, pointed out the locations of the water features, and said the applicant is amenable to having this come back as a business item, but it would be a number of months before that would happen. He asked if these water features ultimately could comply with any standards adopted in the interim, would they still have to come back or could they be approved by staff. Chairman Alderson asked if the applicant was willing to accept the standards if the Commission elected to do something in the future. Mr. Bernheimer said yes. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commission Barrows asked about the landscaping on Washington and commented on a retention basin replacing turf. She was amenable to having staff work with the applicant. Chairman Alderson was concerned about overloading conditions on the applicant to the overall detriment of this project. He said the Commission did not want to impede their progress. Chairman Alderson asked the applicant if he was familiar with all the conditions of approval included in the staff report; including those regarding landscaping. Mr. Talbert said yes. Chairman Alderson applauded the LEED certification. He asked about the shared parking agreements with the properties to the north and south. Staff said it was a shared access to both of the properties to the north and the south. Chairman Alderson said Committee Member Rooker of the Architecture and Landscaping Review Committee (ALRC), commented he did not like the orientation of the buildings. Chairman Alderson said it was good that he was concerned. Staff explained what Committee Member. Rookers' concerns were such as visibility along Washington. Chairman Alderson asked if there were seats around the fountain. Mr. Buccino said there were but they were small. Chairman Alderson said this was a wonderful project. 202 PAReports- PC\2008\11-12-08\Draft Minutes 10-28-08.doc 10 Planning Commission Minutes October 28, 2008 Commissioner Wilkinson said if there was a reclaimed water situation then the Commission did not have a problem with it. Staff gave an explanation about potable water and special consideration to grant that use. Commissioner Wilkinson said if the applicant used reclaimed water from landscaping or air conditioning condensation there would be no restriction on sizes. If they used a solar powered pump, there would be no power issues. Staff gave an explanation of reclaimed water and the public interacting with it. Chairman Alderson commented on the timely completion of project and bonding. He referenced Page 27 of the staff report. Staff explained the stipulation which had to do with the subdivision improvement agreement (SIA) that is put on all tract and parcel maps. He explained the time frame and stipulation of the SIA and requesting time extensions from the City Council. There is a time established. It is one year, the first time around, and then up to the Council thereafter. There was no further discussion, and it was moved and seconded by Commissioners Barrows/Quill to approve Resolution 2008-030 for Tentative Parcel Map 35559 with conditions (#75) as provided by staff added to the Parcel Map. Unanimously approved. There was no further discussion, and it was moved and seconded by Commissioners Barrows/Quill to approve Resolution 2008-031 for Site Development Permit 2008-903 with condition (#85) added and (#88) was modified, as provided by staff, as well as applicant and staff working to address water features for future Commission review as a Business Item (#81). Unanimously approved. VI. BUSINESS ITEMS: A. A 2008-002; a request of Standard Pacific Homes for co ation of an Appe Director's Determination, Dated -Sapterfl&'r 24, 2008, that Tentative Tra 336 Does Noi-..Qualify for the Automatic Time Extension Provided for n- ction 66425.6(A)(1) of the California Government he develop t is located at Avenue 58, One Quarter Mile West of Madison Street. 203 PAReports - PC\2008\11-12-08\Draft Minutes 10-28-08.doc 11 ATTACHMENT 5 STAFF REPORT PLANNING COMMISSION DATE: OCTOBER 28, 2008 CASE NO.: TENTATIVE PARCEL MAP 35559 & SITE DEVELOPMENT PERMIT 2008-903 REQUEST: 1) CONSIDERATION OF THE SUBDIVISION OF ONE PARCEL INTO FOUR NUMBERED PARCELS AND A LETTERED COMMON PARCEL 2) CONSIDERATION OF ARCHITECTURE AND LANDSCAPING PLANS FOR A 50,000± SQUARE FOOT RETAIL COMMERCIAL CENTER CONSISTING OF FOUR BUILDINGS LOCATION: EAST OF WASHINGTON STREET, WEST OF CALEO BAY DRIVE, 500 FEET NORTH OF AVENUE 48 APPLICANT: TALBERT DEVELOPMENT, INC. ARCHITECT: PERKOWITZ AND RUTH LANDSCAPE ARCHITECT: MICHAEL BUCCINO ASSOCIATES ENVIRONMENTAL REVIEW: THE LA QUINTA PLANNING DEPARTMENT HAS DETERMINED THAT THIS PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15332 (CLASS 32) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT IN THAT THE PROPOSED PROJECT IS LESS THAN FIVE ACRES, IS AN EXISTING URBAN INFILL DEVELOPMENT LOCATED ON A PREVIOUSLY GRADED AND PARTIALLY IMPROVED PARCEL, AND IS CONSISTENT WITH THE CURRENT GENERAL PLAN POLICIES, ZONING REGULATIONS, AND ZONED LAND USE. ZONING: COMMUNITY COMMERCIAL (CC) GENERAL PLAN DESIGNATION: COMMUNITY COMMERCIAL (CC) .. 204 PAReports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 1 SURROUNDING ZONING/LAND USES: NORTH: COMMUNITY COMMERCIAL (CC), VACANT, LA QUINTA MEDICAL CENTER SOUTH: COMMUNITY COMMERCIAL (CC), WALGREENS, RETAIL SHOPS EAST: LOW DENSITY RESIDENTIAL (RL), LAKE LA QUINTA, SINGLE FAMILY HOMES WEST: LOW DENSITY RESIDENTIAL (RL), VACANT/ LAING LUXURY HOMES BACKGROUND: The 3.8 acre Community Commercial zoned site is located between Washington Street and Caleo Bay Drive, approximately 500 feet north of Avenue 48 (Attachment 1). To the south of the site are an existing Walgreens and a small commercial center containing offices and retail shops. Immediately north of the site is a 1 .12 acre vacant parcel, with the La Quinta Medical Center located just beyond. Lake La Quinta, a private gated residential neighborhood, is located to the east of the site across Caleo Bay Drive. The west entrance gate to Lake La Quinta will align with a driveway for the proposed project at Caleo Bay Drive. Laing Luxury Homes Tract 35060, a 74-lot single family residential project approved for construction, is located to the west of the project site across Washington Street. Vehicular and pedestrian access to the project site will come from Washington Street, Caleo Bay Drive, and a shared internal driveway with the adjacent Walgreens site. The project will also provide an internal shared driveway with any development that occurs on the vacant 1.12 acre parcel to the north. The existing perimeter landscaping and small retention basin located along Washington Street are maintained by the same property owners association responsible for the adjacent properties. A Sunline bus stop with shelter for Line 70 is located in front of the project site along Washington Street. The property was originally subdivided as one of three commercial parcels associated with the Lake La Quinta development in 1989 under Tract 24230. In April of 2002, the Planning Commission approved a three story, 120 room Residence Inn hotel at this location. The property was again subdivided under Parcel Map 27892 in January of 2004, an action which created the 20 foot landscaping parcel along Washington Street. The hotel was never constructed and the associated Site Development Permit expired in 2004. PROJECT REQUEST: The applicant has submitted Tentative Parcel Map 35559 and Site Development Permit 2008-903, requesting a subdivision of the 3.8 acre property into four numbered parcels and a lettered parcel, along with the approval of architecture and landscaping plans for 2; '5 P:\Reports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 2 a 50,000± square foot retail shopping center consisting of four buildings. Tentative Parcel Map 35559 The first portion of this proposal involves the division of the 3.8 acre property into a four -parcel layout with a shared common parcel (Attachment 1). As the proposed tentative parcel map is for condominium purposes, each numbered parcel will wholly contain one of the four buildings proposed in the Site Development Permit. The interior of all four of the buildings are able to be physically divided into multiple tenant spaces, but their ownership will not be subdivided internally. The footprint of each parcel accommodates the required Municipal Code standards regarding building setbacks from adjacent zoning, properties, and rights -of -way. Reciprocal access and parking easements for shared parking and access between all parcels have been identified on the plans and are included in the recommended Conditions of Approval which will require the applicant to record a reciprocal access and parking agreement to run with the land in a form and content satisfactory to the City Attorney. The developer has submitted a construction plan that identifies all four buildings to be constructed at the same time. Site Development Permit 2008-903 The second portion of the project is for a Site Development Permit approving the construction of four retail commercial buildings (Attachment 2). As the four proposed buildings are condominiums, each lettered building identified on the architectural plans corresponds to a numbered parcel identified on Tentative Parcel Map 35559 (for example, Building "A" is Parcel 1, etc.). The project site plan orients the four buildings towards the interior of the project site, with parking placed at the center and around three sides of the perimeter. Vehicular access will come from Washington Street, Caleo Bay Drive, and a shared internal driveway with the existing Walgreens to the south. Pedestrian access into the site will come from existing sidewalks along the perimeter streets. An existing retention basin located at the southwest corner of the property is proposed to be retained and modified, supplemented by the use of underground retention basins and permeable pavers. The applicants have not identified any tenants to occupy the retail center at this time. The applicants have indicated that they are seeking a LEED (Leadership in Energy and Environmental Design) certification from the U.S. Green Building Council for the project and are attempting to incorporate environmentally -conscious materials and design methods into the project, including the use of permeable pavers, enhanced insulation, energy -efficient products, and regionally -produced building materials. The final determination as to which specific elements will be incorporated into the project will be made during the preparation of the construction documents. PAReports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 3 v� Architectural Design, Mass, and Scale The four proposed buildings consist of an eclectic and contemporary combination of architectural styles which utilize a desert color palate having different shades of tan, brown, and grey colors, and incorporate a combination of building materials, including stucco, stamped concrete, and brick. The applicants have submitted a materials board and color palate which will be presented during the public hearing, a copy of which is also located in Attachment 2 on Sheet M-1. Due to the use of a varied parapet and raised architectural features, the height of each building ranges from 22 feet to 35 feet, with the exception of Building "D" which has a proposed 40 foot clock tower with an 8 foot spire. Building "A," having 10,690 square feet, is located on the northwest portion of the site and will have the greatest visibility from Washington Street. Building "B," the smallest of the four at 7,050 square feet, is situated on the northeast portion of the site. Building "C" is 11,540 square feet and is situated to the southeast, with the rear of the building facing the existing Walgreens. Building "D" is the largest of the four at 20,740 square feet, and is situated at the southeast corner of the project site. The proposed architecture utilizes different colors, materials, and design features to provide an impression of greater depth (Attachment 2 & 3, Sheets A3.0-A3.3). The roof line consists of a varied parapet with a decorative linear cornice surrounding what is generally a flat -roofed building. Portions of the structure are broken up by raised tower entry sections topped with two-piece clay tile roofing. The buildings' facade consists of decorative stucco and brick sections which are varied through the use of arches, decorative pilasters, and raised tower sections. Building facade pop -out and pilaster depth ranges from about one to three feet. Inset archways are proposed to contain vertical trellises. The use of horizontal canopies and shade trellises provide solar protection to storefronts and provide some additional depth to the building elevations. All proposed mechanical equipment has been identified to be placed on the roof and screened from view behind the parapet (Attachment 2, Sheets A2.0-A2.1). Landscaping, Streetscape, and Lighting The applicant has submitted landscaping plans that identify cooling water -features, shade trees planted within pedestrian areas, flower pots and planters, and a water - efficient plant palate. The proposed tree palate includes Tipu Trees, Shoestring Acacias, Camphor Trees, Crape Myrtle Trees, and California Fan Palms. Tipu Trees are proposed to provide the majority of shade within the central parking area, with Camphor Trees and planted along the north and northeast perimeter parking areas. The shrub and vine plant palate includes a variety of water -efficient and desert -appropriate species. Calliandra (Pink Powder Puff) and Wisteria Sinensis (Chinese Wisteria) have been identified for planting on the vertical trellises within the archways along the building elevations. Perimeter landscaping along Washington Street, consisting of the Date 201 P:\Reports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 4 Palms and turf, will continue to remain in place as is. Along Caleo Bay Drive, parking is proposed to be screened with Rose bushes and closely -spaced Nandina domestica (Heavenly Bamboo), between one and a'half to three and a half feet in height. The project's proposed pedestrian circulation design identifies two improved pedestrian paths on each side of the existing bus stop located along Washington Street and, due to a grade difference, steps and a ramp leading to the existing sidewalk and intersection along Caleo Bay Drive. The landscaping plans (Attachment 2, Sheet L1.0) identify the potential placement of street furniture and the use of a permeable surface with interlocking pavers within the central parking area. The applicants are also requesting approval by the Planning Commission for the three proposed water features. The applicants have identified proposed lighting fixtures, photometric plans, and bulb types with their application (Attachment 2, Sheet E1.0 & Exhibit D). Sidewalks will be illuminated from bollards and carriage lantern -type fixtures proposed to be installed on the buildings. The interior parking area will contain freestanding lantern -type fixtures, while the outer parking area will be illuminated by freestanding shoebox-type fixtures. No height has been identified on the plans for either type of freestanding lighting fixtures. ANALYSIS: The applicants have opted to utilize a commercial condominium map for the Shoppes at La Quinta. Although this is a less -common practice among retail commercial developments, when compared to a traditional commercial parcel map (such as Washington Park or Komar Desert Center), the use of a condominium parcel map does not result in any changed conditions. The applicants have referenced that the purpose of the parcel map is for financing and that all four buildings would be constructed together. Project Circulation and Layout Traffic will access the site from a deceleration lane along Washington Street and from a standard intersection along Caleo Bay Drive. The proposed deceleration lane along Washington Street entering the site will consist of an elongated bus turnout. Staff does not foresee merging issues with the shared use of a bus turnout and deceleration lane due the hourly schedule of the Line 70 buses and the 200± foot length of the lane. The applicants have noted that truck loading and unloading for the tenants will occur along the northern and northeastern perimeter of the project and that they anticipate the majority of deliveries to be made by smaller service vehicles. The applicants have submitted a truck turning template which identifies that the project can be safely maneuvered by fire and semi -trucks. The applicants have also submitted a traffic study which identifies that the proposed project will not result in a substantial impact on the surrounding streets and intersections. PAReports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 5 2 � 8 As this portion of Washington Street is identified as a 132 foot wide Augmented Major Arterial in the General Plan, the applicants have been conditioned to dedicate an additional 6 feet of public right-of-way. The existing half -street portion of the right-of- way is currently 60 feet and is identified in the General Plan at 66 feet. Architecture and Building Height The proposed contemporary architectural style of the Shoppes at La Quinta is essentially consistent with surrounding retail projects such as Washington Park and the recently constructed adjacent retail center at the corner of Avenue 48 and Caleo Bay Drive. Although the Shoppes at La Quinta will consist of single story buildings, the height and massing of the buildings, generally ranging from 22 to 35 feet, are closer to that of two-story structures. As portions of the project are over 22 feet in height and are located within 100 feet of a residential district, as per Section 9.210.010 of the Zoning Ordinance, the Planning Commission action regarding this Site Development Permit application will be reviewed by the City Council as a Consent Calendar item. Washington Street is a designated Major Arterial within the General Plan and has a 22 foot height restriction for any structure within 150 feet of its right-of-way. The architect has designed the general roofline of buildings "A" and "C" to be 22 feet in height within this height -restricted area, but has included architectural projections and tower entry features, which are exempt from this requirement, that extend up to 26 feet. Buildings "B" and "D" are not affected by this 22 foot height limitation, as they are farther than 150 feet from Washington Street. The Community Commercial zoning district permits structures up to 40 feet in height and permits architectural projections up to 15 feet in height. The applicants are proposing a 40 foot clock tower feature (including spire) on Building "D" which meets but does not exceed this height limitation. The applicants have not indicated if an hourly clock tower bell will be used, but staff has recommended a condition of approval to require Director's review and approval if one is desired. The applicant has informed staff that they have met with representatives of the adjacent Lake La Quinta and Rancho La Quinta neighborhoods regarding the proposed project and has provided staff with letters from the respective homeowner associations supporting the project (Attachment 4). The height, massing, and scale of the buildings may still be of concern to the individual residents. Individual residences along Caleo Bay Drive have walled and gated front yards setback about 15 feet from the street. The applicant has prepared a basic sight -line study to identify the perceived height of the buildings from adjacent residences along Caleo Bay Drive (Attachment 2, Sheet LS1.0). One of the concerns that come with many retail commercial projects in the desert involves solar exposure. The proposed buildings contain high ceilings with large glass entries which elevate their level of solar exposure. The applicants have proposed PAReports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 6 2,)9 installing trellises and canopies above store entrances and have identified using mature trees with larger canopies for shading. South -facing windows along buildings "A" and "B" and the west facing windows along buildings "A" and "C" will be the areas of greatest exposure. Following the ALRC hearing, the applicants provided revised plans which identified greater use of trees for shading along the south -facing elevations. Landscaping and Pedestrian Uses The applicants have promoted the project's use of outdoor pedestrian spaces and pedestrian connectivity. The proposed plans provide areas for outdoor seating, utilize permeable pavers within the central parking area, provide greater shading of pedestrian areas, propose three cooling water features, and identify connections to the existing sidewalks along Washington Street and Caleo Bay Road. The two sidewalks that enter the site from Washington Street have been located on each side of the bus stop, rather than along the driveway. The sidewalk width between the parking lot and the buildings is 10 feet, a portion of which may include some overhang from the front end of parked cars due to the parking spaces being 17 feet in length. Staff supports the applicant's use of water features if the areas around them have a functional use such as outdoor seating or benches. The applicant has not identified any bicycle parking areas on the submitted plans. Retail centers are required under the Parking Ordinance to provide five securable bicycle parking spaces for each tenant having over twenty thousand square feet of gross floor area, located in shaded locations and out of the way of pedestrian flows. Because the center may not have a single retail tenant with over 20,000 square feet, staff recommends a condition of approval to require bicycle parking. The proposed conceptual landscaping plans are a desert -appropriate design and identify larger tree sizes than comparable commercial projects. The landscape architect has proposed utilizing 60 inch box size Tipu Trees for shading high -traffic pedestrian areas at the center of the project. Closely spaced 46 inch box Camphor Trees are proposed around the north and northeastern portions of the parking lot to meet the shading requirements and screen the rear of the buildings from adjacent properties. Portions of the buildings will be shaded by attached vertical trellises planted with calliandra (Pink Powder Puff) and bignonia venusta (Flame) vines. The applicants have proposed to retain the existing Washington Street perimeter landscaping as -is. This landscaping is within a 20 foot wide parcel that runs along Washington Street and a portion of Avenue 48, which is owned and maintained by a separate property owner association. In order to obtain access from Washington Street, the applicants have obtained written approval from the property owners association to construct the proposed driveway and modify the existing retention basin located at the southwest corner of the project site. Because the landscaping for this area will be disturbed and replanted following construction, staff has recommended a condition of PAReports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 7 210 approval to remove the existing turf and replace the perimeter landscaping with desert - appropriate landscaping consistent with the remainder of Shoppes at La Quinta. One issue that often arises with commercial centers involves the screening of parking areas from adjacent properties and perimeter streets. The applicant has proposed screening the parking areas through the use of landscaping rather than a constructed berm or wall. Because the property is elevated a few feet higher than the adjacent streets and residences, there have been concerns with the proposed Rose and nandima domestica (Gulf Stream) bushes, which may not be able to provide adequate screening of vehicles (Attachments 2 & 3, Sheet L1.1). Staff also has concerns that the berm along Washington Street may not be adequate to fully screen the parking area. As a result, staff has recommended first, that all landscaping be inspected by staff for screening conformance following planting, and secondly, that the applicant ensure that a 3 to 4 foot landscaped berm be maintained within the Washington Street landscaping setback to screen the parking area. Outdoor Lighting The applicants have submitted a proposed outdoor lighting plan which includes photometric plans and cut sheets of lighting fixtures. Light fixtures attached to the building are proposed to be of a more traditional carriage -lantern design which compliments the architecture. No height limits have been identified for the freestanding lighting fixtures within the parking lot. Due to the proximity of adjacent residential uses and the elevated building parcel, it is recommended that all freestanding lighting fixtures be focused within the property, be fitted with a visor or bulb refractor if deemed necessary, and not exceed 20 feet in height. Staff also recommends that all freestanding lighting be either turned off or dimmed to a level deemed appropriate by the Planning Director within one hour after closing. Summary Staff is supportive of the applicants attempt to create a pedestrian oriented commercial center, the use of larger landscaping specimens for improved shading, and the interest by the developer to obtain a LEED certification from the US Green Building Council. Due to the project's proximity to Lake La Quinta and Rancho La Quinta, special attention should be paid to screening, lighting, and landscaping. Although staff has not received any letters opposing the project and has received letters of support from the adjacent homeowners associations, there may still be concerns to the individual residents. Overall, the commercial project has a balanced design which is compatible with both the existing neighborhood and commercial developments and as such, staff is able to recommend approval of the project as conditioned. PAReports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc - 8 211 ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE (ALRC) REVIEW: The ALRC reviewed this request at the September 3rd, 2008 meeting. The Committee adopted Minute Motion 2008-019 recommending approval by a 2-1 vote, with Committee Member Rooker dissenting (Attachment 5). In the hearing, Committee Member Rooker noted that he did not support the orientation of the proposed buildings as designed. The ALRC recommended the following conditions: 1. All parking areas shall be screened from view through the means of a landscaped berm, a three foot high decorative masonry wall, landscaped hedges or bushes with significant foliage, or a combination of all three methods. All screening shall be reviewed and approved by the Planning Director. 2. Exterior lighting shall be consistent with Section 9.100.150 (Outdoor Lighting) of the La Quinta Municipal Code. All freestanding lighting shall not exceed 20 feet in height, shall be fitted with a visor if deemed necessary by staff, and be turned off or reduced to a level deemed appropriate by the Planning Director within one hour following store closing hours. 3. All rooftop mechanical equipment shall be completely screened from view behind the parapet. Utility transformers or other ground mounted mechanical equipment shall be fully screened with a screening wall or landscaping and painted to match the adjacent buildings. 4. The applicant shall submit the landscape plans for approval by the Planning Department and green sheet sign off by the Public Works Department. When plan checking has been completed by the Planning Department, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the Planning Director. Where City Engineer approval is not required, the applicant shall submit for a green sheet approval by the Public Works Department. Final landscape plans for on -site planting shall be reviewed by the ALRC and approved by the Planning Director. Said review and approval shall occur prior to issuance of first building permit unless the Planning Director determines extenuating circumstances exist which justify an alternative processing schedule. Final plans shall include all landscaping associated with these units. NOTE: Plans are not approved for construction until signed by both the Planning Director and/or the City Engineer. 5. The site plan shall identify a minimum of five securable bicycle parking spaces and any fixed pedestrian seating, such as benches or tables. 9 212 P:\Reports - PC\2008\10-28-08\SDP 08-903 TPM 355591PC staff rpt. SDP 2008-903 TPM 35559.doc 6. All signs identified on the submitted plans shall be approved under a separate sign program application. PUBLIC NOTICE AND COMMENT: This project was advertised in the Desert Sun newspaper and posted on October 17t" 2008. All property owners within 500 feet of the site were mailed a copy of the public hearing notice. Staff received letters from the Lake La Quinta and Rancho La Quinta homeowners associations supporting the project. No comments concerning the project were received from either the members of the public or outside agencies. FINDINGS - The findings necessary to approve the Tentative Parcel Map and Site Development Permit can be made provided the recommended Conditions of Approval are imposed per Section § 13.12.130 of the Subdivision Ordinance and per Section §9.210.010 of the Zoning Code, as noted in the attached Resolutions. Adopt Planning Commission Resolution 2008- approving Tentative Parcel Map 35559, pursuant to Findings and conditions, to allow the subdivision of the 3.8 acre property into four parcels. Adopt Planning Commission Resolution 2008- approving Site Development Permit 2008-903 pursuant to Findings and conditions, to allow construction of a 50,000 t square foot retail commercial center. ATTACHMENTS: 1. Vicinity Map 2. Tentative Parcel Map 35559 3. 11 "x17" Color Plans and Elevations* 4. Large -Format Plans and Elevations 5. Letters from Adjacent Homeowners Associations 6. Minutes for the September 3, 2008 Architecture and Landscape Review Committee *The materials board will be made available to the Planning Commission during the public hearing. P:\Reports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 10 213 Prepared by: ew J. Mogensen iIF ncipal Planner 214 P:\Reports - PC\2008\10-28-08\SDP 08-903 TPM 35559\PC staff rpt. SDP 2008-903 TPM 35559.doc 11 9.210. 010 Authority. ATTACHMENT 6 La Quinta Municipal Code Up Previous Next Main Search Print No Frames Title 9 ZONING Chapter 9.210 DEVELOPMENT REVIEW PERMITS 9.210.010 Authority _ A. Terminology. For purposes of this code, site, architectural, lighting and landscape plans, related development plans, and sign programs are included within the term site development permit. B. Purpose. The purpose of a site development permit is to ensure that the development and design standards of this zoning code, including but not limited to permitted uses, development standards and supplemental regulations are satisfied. The site development permit process provides a means of achieving this purpose through city review of detailed plans for proposed development projects. C. Applicability. A site development permit is required for all projects which involve building construction except the following: 1. Individual single-family houses and alterations to single-family houses or associated accessory structures, unless a site development permit is otherwise required by an applicable provision of this code or permit condition of approval. 2. Temporary uses (requires temporary use permit per Section 9.210.050). D. Decision -Making Authority. Site development permits shall be processed as follows: 1. All permits shall be processed by the planning commission per this section. 2. Following planning commission decision, all high -density residential and all non-residential permits with structures greater than one-story or twenty-two feet in height and within one hundred feet of residentially zoned properties, as measured by outer boundary of the parcel which is the subject of the permit, shall be reviewed by the city council. If an appeal regarding the permit has been filed in accordance with Section 9.200.120, the appeal shall be heard by the city council in accordance with that section. If no appeal is filed regarding the permit within the fifteen -calendar -day appeal period, approval of the planning commission action shall be placed on the city council's consent calendar at a council meeting within thirty days of the planning commission's decision. Should any member of the city council request that the item be removed from the consent calendar, or should the planning commission's action not be approved as a consent calendar item, the permit shall be noticed for public hearing before the city council. City council's review of the item shall fully consider the application. E. Precise Development Plan. Upon approval, a site development permit constitutes a precise development plan. Therefore, all development authorized under a site development permit and any land uses associated with the development shall be in compliance with the plans, specifications and conditions of approval shown on and/or attached to the approved permit. F. Required Findings. The following findings shall be made by the decision -making authority prior to the approval of any site development permit: 1. Consistency with General Plan. The project is consistent with the general plan. 2. Consistency with Zoning Code. The project is consistent with the provisions of this zoning code. 3. Compliance with CEQA. Processing and approval of the permit application are in compliance with the requirements of the California Environmental Quality Act. 4. Architectural Design. The architectural design of the project, including but not limited to the architectural style, scale, building mass, materials, colors, architectural details, roof style and other architectural elements are compatible with surrounding development and with the quality of design prevalent in the city. 215 http://www.gcode.uslcodesliaquintalview.php?topic=9-9_210-9_210_010&frames=on 11/6/2008 9.210.010 Authority. Page 2 of 2 5. Site Design. The site design of the project, including but not limited to project entries, interior circulation, pedestrian and bicycle access, pedestrian amenities, screening of equipment and trash enclosures, exterior lighting, and other site design elements are compatible with surrounding development and with the quality of design prevalent in the city. 6. Landscape Design. Project landscaping, including but not limited to the location, type, size, color, texture and coverage of plant materials, has been designed so as to provide visual relief, complement buildings, visually emphasize prominent design elements and vistas, screen undesirable views, provide a harmonious transition between adjacent land uses and between development and open space, and provide an overall unifying influence to enhance the visual continuity of the project. 7. Sign Programs. Per Section 9.160.090 (Sign permit review), in order to approve a planned sign program the decision -making authority must find that: a. The sign program is consistent with the purpose and intent of Chapter 9.160 (Signs); b. The sign program is in harmony with and visually related to: i. All signs within the planned sign program, via the incorporation of several common design elements such as materials, letter style, colors, illumination, sign type or sign shape, ii. The Buildings They Identify. This maybe accomplished by utilizing materials, colors, or design motif included in the building being identified, iii. Surrounding Development. Implementation of the planned sign program will not adversely affect surrounding land uses or obscure adjacent conforming signs. G. Appeals. Appeals to decisions on site development permits shall be reviewed pursuant to Section 9.200.120. H. Expiration and Time Extensions. The period of validity for establishment of a site development permit is one year from its effective date as defined in Section 9.200.060. Time extensions may be granted pursuant to Section 9.200.080. I. Amendments. Amendments to site development permits shall be processed pursuant to Section 9.200.100. J. Staff Certification of Construction Documents. Prior to issuance of a building permit, the director shall certify that final construction documents conform to preliminary plans (schematic elevations, preliminary site and landscape plans, etc.) approved as part of the site development permit. (Ord. 425 § 1 (part), 2006: Ord. 299 § 1 (part), 1997; Ord. 284 § 1 (Exh. A) (part), 1996) 2i° http://www.gcode.us/codes/laquinta/view.php?topic=9-9_210-9_210_010&frames=on 11/6/2008 Sep 02 08 11:47a Rancho La Quinta HOA 76OT77 RANCHO LA QUINTA MA,n.a A,,,,cfvnov September 2, 2008 Architectural & Landscape Review Planning Commission Public Works Director/City Engineer City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Re: Talbert Development The Shopper of La Quinta Washington Street & Caleo Bay Dear Members, -ATTACHMENT 7 On behalf of the Rancho La Quinta Master Association, please accept this letter as encouragement to approve the above mentioned project The Developer has met with the Board of Directors to apprise us of their design and made modifications upon our request. The Association feels that the project will be a great enhancement to our area and look forward to its completion. If there are any questions please contact me at the on -site Association Office, 760.777.8807. On Behalt of the Board of Directors, Mary E. Walker, CLAM Association General Manager K,,-c- o aQ!Ant, ma.tnx Ao wtion mwalker(oldrmintemet.com w: Board of Directors Talbert Development, Inc. 'I9 .dtl5 RAP, no Ln .;orv,.: pe • L.. J.,in-,,�, 0 A 9'.2='3 • 760 'G"I-R39'1 • 1'AK 760 7, -8-Y'l 211 78955 Dulce Del mar La Quinto, Ca 92253 September 2, 2008 Architectural and Landscape Review Committee City of La Quinta Dear Architectural and Landscape Review Committee RE: Project at 48" and Washington Lake Lo OWrft Homeowners' Association has worked very closely with Tolbert Development, inc in the project's design. Both Dick and Jeff Talbert have been very cooperative in incorporating the Associations' suggestions into the pro jeefs plan as well as apprising us of their proposals. The Association is confident that the Talbert development will be a tasteful addition to our commie ty, if you have any questions, please feel free to contact pre at 760 564--9211. Respectfully, Brad Bower Vice President Lake La Quinta Homeowners' Association .....,I ..................... so.. -- 218 Anthony Penketh To: dicktalbert@talbertdevelopment.com Subject: RE: La Quinta City Council Meeting ------Original Message ------ From: President To: Dick Talbert Sent: Oct 28, 2008 4:21 PM Subject: La Quinta City Council Meeting Dear Mr. Talbert, The Lake La Quinta HOA is looking forward to the project on Caleo Bay. The board and homeowners here at Lake La Quinta look forward to having this upscale property next door. I am aware that the city will be meeting tonight to discuss your plans, you have the full support of the LLQ HOA for your plans and hope the city will give it blessing to proceed. You have always been professional from day one with this project and we thank you for always including the HOA in the planning of this project. Good luck. Sincerely Michael Mastrogiuseppe President Lake La Quinta Homeowners Association. Sent from my Verizon Wireless B1ackBerry 219 1 , T-iht 4 4 Q9&& COUNCIL/RDA MEETING DATE: November 18, 2008 ITEM TITLE: Consideration of the Comprehensive Annual Financial Report for the Year Ended June 30, 2008 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2008 (Attachment 1). FISCAL IMPLICATIONS: The fiscal impacts of this year's operation are discussed in the transmittal letter section of the report under long-term financial planning. In addition, staff has written a management discussion and analysis section to report on the City's financial condition. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the end of every fiscal year, the City of La Quinta (City) prepares an audited financial report. This year the City prepared a Comprehensive Annual Financial Report, in accordance with Government Accounting Standards Board No. 34, for the year ended June 30, 2008. Mr. Richard Kikuchi, CPA and Audit Partner of Lance, Soll & Lunghard, LLP, is prepared to make a brief presentation of the report's highlights and answer any questions. In addition to the annual audited financial report, two letters addressed to the City Council are included which are an Internal Control Letter with Management's Responses and an Audit Procedures Letter (Attachments 2 and 3). no FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2008; or 2. Do not approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2008; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Comprehensive Annual Financial Report for the year ended June 30, 2008 2. Internal Control Letter with Management's Responses 3. Audit Procedures Letter 221 ATTACHMENT 1 CITY OF LA QUINTA, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2008 Prepared By FINANCE DEPARTMENT JOHN M.FALCONER Director of Finance 2LL THIS PAGE INTENTIONALLY LEFT BLANK 223 CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2008 TABLE OF CONTENTS INTRODUCTORY SECTION Letter of Transmittal Page Number Listof Principal Officials................................................................................................................. viii OrganizationalChart ....................................................................................................................... ix Certificate of Achievement for Excellence in Financial Reporting(GFOA)... ....... ......... .............. ...... x FINANCIAL SECTION IndependentAuditors' Report ..............................................................................................................1 Management's Discussion and Analysis................................................................................... .........3 Basic Financial Statements: Government -Wide Financial Statements: Statementof Net Assets..............................................................................................................17 Statementof Activities..................................................................................................................18 Fund Financial Statements: Balance Sheet — Governmental Funds........................................................................................20 Reconciliation of the Balance Sheet of Governmental Funds tothe Statement of Net Assets......................................................................................................23 Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds...................................................................................................24 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities .......................27 Budgetary Comparison Statement by Department — General Fund..............................................28 Budgetary Comparison Statement — Low/Moderate Income Housing PA No. 2............................30 Statement of Net Assets — Proprietary Funds...........................................................................31 Statement of Revenues, Expenses and Changes in Fund Net Assets — ProprietaryFunds......................................................................................................................32 Statement of Cash Flows — Proprietary Funds.... . .... ..... ............ ....... ...... ........33 Statement of Fiduciary Net Assets - Fiduciary Funds................................................................35 2!� CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2008 TABLE OF CONTENTS (Continued) Page Number Notes to Financial Statements ..................................... ...........................................................37 COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Combining Balance Sheet - Non -Major Governmental Funds..................................................72 Combining Statement of Revenues, Expenditures and Changes in Fund Balance - Non -Major Governmental Funds................................................................ 80 Budgetary Comparison Schedules — Special Revenue Funds StateGas Tax......................................................................................................................88 Library. .......... ......................................._... _......... _................._.............................................89 FederalAssistance............................................................................................. .............90 SLEBG....................................................................................................................................91 IndianGaming......................................................................................................................92 Lightingand Landscape........................................................................................................93 RCTC....................................................................................................................................94 Quimby.......................................................... ............................................................. ............95 PublicSafety..........................................................................................................................96 ArtsIn Public Places............................................................................................................97 SouthCoast Air Quality .................................................................................... .................98 AS939....................................................................................................................................99 Low/Moderate Income Housing PA No. 1............................................................................100 CV Violent Crime Task Force. .............................................................................I..........101 JusticeAssistance Grant.................................................................................................102 Proposition1B Fund............................................................................................................103 Budgetary Comparison Schedules — Capital Projects Funds CapitalImprovement...........................................................................................................104 Redevelopment Agency PA No. 1 — Capital Projects...........................................................105 2004 Low/Mod Bond............................................................................................................106 Infrastructure......................................................................................................................107 Transportation.......................................................................................................................108 Parksand Recreation..........................................................................................................109 CivicCenter .... ........................... ...............................................................................110 CommunityCenter............................................................ .................................................... Ill Street Facility ......................... ..............112 ParkFacility ..........................................................................................................................113 FireFacility ..................................................................................................................114 Redevelopment Agency PA No. 2 — Capital Projects...........................................................115 Budgetary Comparison Schedules — Debt Service Funds Redevelopment Agency PA No. 1 —Debt Service...............................................................116 Redevelopment Agency PA No. 2 — Debt Service...............................................................117 Financing Authority — Debt Service......................................................................................118 Combining Statement of Net Assets — Internal Service Funds..............................................120 e CITY OF LA QUINTA COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 2008 TABLE OF CONTENTS (Continued) Page Number Combining Statement of Revenues, Expenses and Changes in Fund Net Assets — Internal Service Funds .........................................................................121 Combining Statement of Cash Flows — Internal Service Funds.............................................122 Combining Balance Sheet —AII Agency Funds ......... .......... ....... .......... ..... ....... ...... ........ .... -124 Combining Statement of Changes in Assets and Liabilities —AII Agency Funds.. . .......... __125 STATISTICAL SECTION Net Assets by Component.................................................................................... Changesin Net Assets...............................................................................................................129 Changes in Net Assets — Governmental Activities .....................................................................130 Changes in Net Assets — Business -type Activities .................................... 131 Fund Balances of Governmental Funds ................................................. 132 Changes in Fund Balances of Governmental Funds ........................ 133 Assessed Value and Estimated Actual Value of Taxable Property.............................................134 Assessed Value and Estimated Actual Value of Taxable Property - 135 RedevelopmentAgency.........................................................................................................135 Direct and Overlapping Property Tax Rates .................................................................. .............136 Principal Property Taxpayers..................................................... Property Tax Levies and Collections .................................................... Ratios of Outstanding Debt by Type...........................................................................................139 Ratio of General Bonded Debt Outstanding .............................................................................140 Direct and Overlapping Debt.....................................................................................................141 Legal Debt Margin Information.....................................................................................................142 Pledged -Revenue Coverage......................................................................................................143 Demographic and Economic Statistics .............................................................................. 144 PrincipalEmployers ..................................... ..................................... .......... ........... :. 145 Full-time City Employees ................................ OperatingIndicators....................................................................................................................147 CapitalAsset Statistics ............ ......... .......................... -............................................... Schedule of Insurance in Force ................................................... 2LO THIS PAGE INTENTIONALLY LEFT BLANK 227 `Z'wy os.11, 4Qulxfw P.O. Box 1504 LA QUINTA, CALIFORNIA 92247-1504 78-495 CALLS TAMPICO (760) 777-7000 LA QUINTA, CALIFORNIA 92253 FAX (760) 777-7101 November 18, 2008 To the Honorable Mayor, Members of the Governing Council, and Citizens of the City of La Quinta, California Government Code 26909 (a) requires that the City, as a local agency of the County, contract with a certified public accountant to perform an annual audit of the accounts and records of the City and that the audit conform to generally accepted auditing standards. Further, Government Code 26909 (b) states that an audit report shall be filed with the State Controller and with the County Auditor of the County in which the district is located within 12 months of the end of the fiscal year. This report is published to fulfill these requirements for the fiscal year ended June 30, 2008. In addition, City Ordinance 2.12.040 requires an annual audit be performed by a certified public accountant. Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that it has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the financial statements are free of any material misstatements. Lance Soil & Lunghard LLP Certified Public Accountants have issued an unqualified opinion on the City of La Quinta financial statements for the year ended June 30, 2008. The independent auditor's report is located at the front of the financial section of this report. Management's discussion and analysis (MD&A) immediately follows the independent auditor's report and provides a narrative introduction, overview, and analysis of the basic financial statements. The MD&A complements the letter of transmittal and should be read in conjunction with it. 228 Profile of the Government The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City motto is "The Gem of the Desert." The City is governed by a five -member City Council under the Council/Manager form of government. The Mayor is directly elected by the citizens. The Mayor serves a two-year term and the four Council Members serve four-year terms, with two Council Members elected every two years. The Mayor and four Council Members are elected at large. The City was originally incorporated in 1982 as a general law City and it became a charter City in November 1996. The Council appoints the City Manager, who in turn appoints the Assistant City Managers and the heads of the various departments. The City of La Quinta provides a range of services which include: construction and maintenance of streets and other infrastructure; community development and planning; construction and code compliance; various recreational and cultural activities; and general municipal services. Services are also provided to the City and its citizens by contract and by the direct services of other government agencies and organizations. These services include police and fire protection through the County of Riverside, library services through the County of Riverside, visitor and tourist information through Palm Springs Desert Resort Communities Convention and Visitors Authority, City promotion through the La Quinta Chamber of Commerce, water and sewer service through the Coachella Valley Water District, electricity service through the Imperial Irrigation District, refuse collection through Burrtec Waste Industries, public transit through Sunline Transit Agency, and cable service through Time Warner. The City of La Quinta also is financially accountable for a legally separate Redevelopment Agency and Financing Authority. Additional information on these two legally separate entities can be found in the notes to the financial statements. Pursuant to City Ordinance 2.08.060 and 2.12.030, the City Manager and Finance Director are responsible for the preparation of the annual budget for City Council cohsideration prior to the start of the fiscal year. The annual budget serves as the foundation for the City of La Quinta's financial planning and control. The budget is prepared by fund, function, department and line item. Department heads may transfer line item resources within a division with the approval of the City Manager. Transfers between divisions and departments need approval from the City Council and the City Manager. 229 Local economy According to the State of California Economic Development Department (EDD), as of July 2008, the total workforce for the City of La Quinta was 15,300 of which 14,600 were employed for a 4.3% unemployment rate. This rate is significantly lower than the Riverside County unemployment rate of 8.4% and the statewide unemployment rate of 7.0%. During the last ten years, the City of La Quinta has been in a growth phase with net assessed values increasing from $2.69 billion in FY 98/99 to $12.52 billion (over 465%). This major increase in assessed value consists primarily of residential development; however, in the last three years major commercial development has occurred along the Highway 1 1 1 corridor. New commercial development includes the recent opening of the following retailers in alphabetical order: Applebee's Restaurant, BevMo, Cost Plus World Market, Homewood Suites, and Mimi's Cafe. These compliment the Costco, Embassy Suites Hotel, Home Depot, Lowes, Sam's Club, Wal-Mart, and Target that have previously located in the City. In addition, the City is anticipating the opening of two Fresh and Easy Grocery Stores, an In and Out Burger, and a LA Fitness Center. The City of La Quinta is also home to many fine restaurants, which include the Hogs Breath Inn, Arnold Palmer Restaurant, LG's and The Falls Prime Steak houses, and the Cliff House. The City of La Quinta has transformed itself from a retirement community known as the "Gem of the Desert" and the western home of golf to a year-round full - service community. Major employers include the hospitality industry - the La Quinta Resort and Club, PGA West, Home Depot, Wal-Mart, Rancho La Quinta, and Lowe's. During the past ten years, the City of La Quinta general fund expenditures have increased 334%. Two Departments that have exceeded the average include Community Services (397%), and Public Safety (384%). In the case of Community Services, much of the increase can be attributed to adding library services and park maintenance functions to the Department. In the case of Public Safety, much of the increase is reflected in increased police service personnel During the same ten-year period, the City of La Quinta general fund revenues increased 259%. Sources that exceeded the average include intergovernmental (623%), interest earnings (334%), and taxes (281 %). In the case of intergovernmental revenues, most of the increase is attributable to the way the fire service contract is accounted for and an increase in motor vehicle fees. In the case of interest earnings, the increase is due to greater General Fund reserves and additional advances between the General Fund and the Redevelopment Agency. And finally, the increase in taxes is due greatly to the increase in sales tax revenues from the commercial development along Highway 1 1 1. lit 11, 230 Long-term financial planning Each year the City embarks on a strategic planning process which begins in the spring with a discussion of the City Council goals and ends with adoption of the budget in June. The documents that are generated in this strategic planning process include a presentation of the financial achievements for the past fiscal year, a five-year cash flow projection for each City, Redevelopment Agency and Financing Authority fund, and a financial management strategies and recommendation report for the coming fiscal year. Within the financial strategies and recommendation report, a "build out" analysis is included, which estimates the annual General Fund revenue (inflows) and expenditures (outflows) in thirty years. This build out analysis is updated every three years based upon future land use designations, existing land use and population projections. This build out report projects that in twenty (20) years, with an estimated population of 85,940 versus the current 42,958, the annual revenues into the General Fund will be $30 million less than expenditures. With this information, the City of La Quinta is attempting to attract revenue -producing businesses and hotels consistent with its land use planning, while at the same time providing current and future residents a level of service that makes them proud to call La Quinta their home. During Fiscal Year (FY) 07/08, the General Fund balance increased by $7.8 million consisting of revenue increases in the following categories: taxes, license and permit fees, and interest earnings. In addition, expenditures were less than budgeted in the general administration, public safety, including police and fire, community services, planning and development, and public works. The General Fund Balances as of June 30, 2008 was $92.5 million of which $45.5 million versus $28.4 million in FY 2006/2007 was reserved and $47.0 million versus $56.2 million in FY 2006/2007 was unreserved with designations. These designations include an emergency reserve set at 35% of the annual budget plus $4,000,000 and a cash flow reserve of 8.25% of the annual budget. Other designations of the General Fund balances at year end can be found in the Footnotes to the Financial Statements. Additional components of the strategic planning process include the Economic Development Plan, the Capital Improvement Program, the Annual Budget and the Five -Year Resource Allocation Plan. An explanation of each of these documents is provided below. iv 231 Economic Development Plan This plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. It is goal - oriented in that the economic development efforts specified in the plan are a key to generating the financial resources necessary to support both the Resource Allocation Plan and the Capital Improvement Plan. Capital Improvement Plan This plan is primarily a planning document that establishes five-year funding Priorities for capital improvements. This plan also includes a listing of all the other desired capital improvements that cannot, or need not, be funded within the five- year horizon and totaled $68.6 million. Five•Year Resource Allocation Plan This plan is primarily a planning document that provides a five-year horizon for forecasted operational needs of each department, as well as the City as a whole. This plan is a cyclical review of all operations expenditures to reassess funding mechanisms behind personnel responsibilities and the various service levels of all programs. Annual Budget This document is the annual implementation tool for the overall planning process. The budget will encompass each element of the strategic planning effort and will implement: the goals of the Economic Development Plan; the resource and demand allocation outlined in the Five -Year Resource Allocation Plan; and the capital improvement investment for a given year. Relevant Financial Policies The State of California has mandated in the past that the City of La Quinta, Pursuant to State of California Revenue and Taxation Code Section 97.70, contribute $332,000 from the General Fund in FY 05/06 with a similar amount in FY 04/05 to meet the State budget crisis. Also, since FY 02/03 through FY 05/06, the La Quinta Redevelopment Agency has contributed $7.8 million to the State of California pursuant to State of California Health and Safety Code 33681.12 to meet its budget shortfalls. The $7.8 million of funds that have been diverted to the State will not be refunded and are not be available for use within the City of La Quinta. While no State mandated contributions were required in FY 06/07 and FY 07/08, the State budget crisis of FY 08/09 will result in an additional diversion of $4.9 million from the La Quinta Redevelopment Agency for a total take away of $12.7 million. 232 Major Initiatives A major initiative is the construction of the Vista Dunes Courtyard Homes ($35.2 million) on a former mobile home park which is utilizing the latest energy saving "Green" technologies in its design and construction. The project was recently awarded a Platinum award from the Leadership in Energy and Environmental Design (LEED) Green Building Rating System' Funding for the project came from a bond issue of$90 million in bonds ($65 million in new funds) to develop low and moderate income housing to meet State mandates. The La Quinta Redevelopment Agency (Agency). will be repaying the debt service of the bond issue with property tax increment funds. The Agency will be spending a considerable amount of effort to acquire sites and facilitate the development of these units in the upcoming years which include a partnership with the Coachella Valley Housing Coalition to break ground on a 218-unit affordable rental housing project on fifteen acres at the northwest corner of Dune Palms Road and Avenue 48 in the City of La Quinta. The Agency's financial commitment toward this project is $30.1 million. The City has two major public facility expansions that have been completed in 2008 - the City Hall expansion and the City Museum. Both of these facilities will better serve the growing needs of the community. The La Quinta Redevelopment Agency has acquired a 525-acre parcel at Avenue 52 and Jefferson Street for the development of two golf courses, a clubhouse, and future hotel resort development. The first golf course was dedicated in January 2005 with the second course in the planning stages. The Agency continues to seek quality development opportunities for future hotel(s) on the property. Awards and Acknowledgements The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of La Quinta for its comprehensive annual financial report (CAFR) for the fiscal year ended June 30, 2007. This was the eleventh consecutive year that the City has received this prestigious award. In order to be awarded a Certificate of Achievement, the government had to publish an easily readable and efficiently organized CAFR that satisfied both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current CAFR continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. vi 233 The preparation of this report would not have been possible without the efficient and dedicated service of the finance department staff. Credit also must be given to the Mayor and City Council for their support in maintaining the highest standards of professionalism in the management of the City of La Quinta's finances. Respectfully submitted, Thomas P. Genovese John M. Falconer City Manager Finance Director vii 234 City of La Quinta Directory of Officials June 30, 2008 CITY COUNCIL Don Adolph, Mayor Lee Osbome, Mayor Pro Tem Terry Henderson, Council Member Stanley Sniff, Council Member Tom Kirk, Council Member ADMINISTRATION Thomas P. Genovese, City Manager Bret Plumlee, Assistant City Manager -Management Services Doug Evans, Assistant City Manager — Development Services John M. Falconer, Finance Director Tom Hartung, Building & Safety Director Les Johnson, Planning Director Kathy Jenson, City Attorney Edie Hylton, Community Services Director Veronica Montecino, City Clerk Tim Jonasson, Public Works Director/City Engineer vin 235 ;!!!t ! / /\## 2olA%c«34lR/=2#e �/ /©\\Ri ;4°!!� z R \Q © @// /� »\ /-85§ abRyep//%6®ate g62&! U20. ;! MIME @p/ HIM : lit G-##4aw». !, .1,� HIM HI M `!.!!c � ~ . 236 Certificate of Achievement for Excellence in Financial Reporting Presented to City of LaQuinta California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2007 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. �Ph (:]� c1' , (3z" A� k =a President Executive Director 23- LLU0'n nce LE51 ) & ghard LLP Certified Public Accountants INDEPENDENT AUDITORS' REPORT To the Honorable Mayor and Members of the City Council City of La Quinta, California Brandon W. Burrows Donald L. Parker Michael K. Chu David E. Hale A Nof=onal Cor ra on Donald G. Slater Richard K. Kikuchi Retired Robert C. Lance lvr4-r"4 Richard C. Solt Fred J. Lunghard, Jr. rnarvs9 We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, as of and for the year ended June 30, 2008, which collectively comprise the City's basic financial statements as listed in the accompanying table of contents. These financial statements are the responsibility of the City of La Quinta's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Govemment Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and Perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta as of June 30, 2008, and the respective changes in financial position and cash flows, where applicable, and the respective budgetary comparisons for the General Fund and the Low/Moderate Income Housing PA No. 2 for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Govemment Auditing Standards, we have also issued our report dated November 7, 2008, on our consideration of the City of La Quinta's internal control over financial reporting and our tests of its compliance with certain laws, regulations, contracts, grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Gouemment Auditing Standards and should be considered in assessing the results of our audit. The management's discussion and analysis is not a required part of the basic financial statements, but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. 238 203 N. Brea Blvd., Suite 203 • Brea, CA 928214056 • (714) 672-0022 a Fax (714) 672-0331 0 www.lslc as.com W. S1 sua .. ..�. ...a To the Honorable Mayor and Members of the City Council City of La Quinta, California Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The accompanying introductory section, the combining and individual fund statements, schedules and statistical tables are presented for purposes of additional analysis and are not a required part of the basic financial statements. The accompanying combining and individual nonmajor fund financial, statements and schedules have been subjected to the auditing procedures applied in the audit of the basic financial statements, and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The accompanying introductory section and statistical tables have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. ' /,. November 7, 2008 239 Management's Discussion and Analysis As management of the City of La Quinta, we offer readers of the City of La Quinta's financial statements this narrative, overview and analysis of the financial activities for the fiscal year ended June 30, 2008. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found in an earlier section of this report. All amounts, unless otherwise indicated, are rounded to the nearest thousands of dollars. Financial Highlights • The assets of the City of La Quinta exceeded its liabilities at the close of the most recent fiscal year by $548,371,000 (net assets). Of this amount, $76,533,000 (unrestricted net assets) may be used to meet the government's ongoing obligations to citizens and creditors. • The governmental activities total net assets increased by $52,265,000 and the Business -Type total net assets decreased by $638,000 attributable to SilverRock Golf Course. • As of the close of the current fiscal year, the City of La Quinta's governmental funds reported combined ending fund balances of $187,825,000, a decrease of $14,179,000 in comparison with the prior year. Approximately 70 percent of this total amount, $130,815,000, is available for spending at the government's discretion (unreserved fund balance). • At the end of the current fiscal year, the operations/projects/t(ansfers designations comprised $16,734,000 or 42 percent of total general fund budgeted expenditures. • The City of La Quinta's total debt decreased by $5,813,000 during the current fiscal year from $247,478,000 to $241,665,000 through normally scheduled debt service payments. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City of La Quinta's basic financial statements. The City of La Quinta's basic financial statements comprise three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. 3 240 Government -wide financial statements The government -wide financial statements are designed to provide readers with a broad overview of the City of La Quinta's finances, in a manner similar to a private - sector business. The statement of net assets presents information on all of the City of La Quinta's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City of La Quinta is improving or deteriorating. The statement of activities presents information showing how the government's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., earned but unused vacation leave). Both of the government -wide financial statements distinguish functions of the City of La Quinta that are principally supported by taxes and intergovern- mental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The governmental activities of the City of La Quinta include general government, public safety, community services, planning and development and public works. The business -type activities of the City of La Quinta include the SilverRock Golf course operations. The government -wide financial statements include not only the City of La Quinta itself (known as the primary government), but also the La Quinta Redevelopment Agency and the La Quinta Financing Authority. Although legally separate entities they function for all practical purposes as departments of the City of La Quinta, and therefore have been included as an integral part of the primary government. The government -wide financial statements can be found in the table of contents under the Financial Section of this report. Fund financial statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of La Quinta, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. All of the funds of the City of La Quinta can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. 4 1• 241 Governmental funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial state- ments. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near -term financing requirements. Because the focus of governmental funds is narrower than that of the govern- ment -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the government's near -term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City of La Quinta maintains thirty five (35) individual governmental funds, which are distinguished between major and non -major funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the general fund, one (1) special revenue fund, two (2) debt service funds and three (3) capital project funds. These seven (7) funds are considered to be major funds. Data from the other twenty eight (28) governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non -major governmental funds is provided in the form of combining statements elsewhere in this report. The City of La Quinta adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate compliance with this budget. The basic governmental fund financial statements can be found in the table of contents under the heading Basic Financial Statements. 5 242 Proprietary funds Proprietary funds can be broken down into enterprise and internal service funds. The City of La Quinta maintains one (1) proprietary fund. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City of La Quinta uses an enterprise fund to account for its SilverRock Golf Course operations, which is considered to be a major fund. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City of La Quinta's various functions. The City of La Quinta has three (3) internal service funds to account for its major equipment replacement including vehicles, for its information technology systems, and for its park equipment and facility needs. Because these three services predominantly benefit governmental rather than business -type functions, they have been included within governmental activities in the government -wide financial statements. The internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements elsewhere in this report The basic proprietary fund financial statements can be found on the pages listed in the table of contents for Proprietary Funds: Statement of Net Assets, Statement of Revenues, Expenditures and Changes in Net Assets, and Statement of Cash Flows. Fiduciary funds Fiduciary funds, also called agency funds, are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statement because the resources of those funds are not available to support the City of La Quinta's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statements can be found on the pages listed in the table of contents for Fiduciary Funds: Statement of Fiduciary Assets and Liabilities - Agency Funds. Notes to the financial statements The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements: The notes to the financial statements can be found on the pages listed in the table of contents for Notes to the Basic Financial Statements. Other information In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City of La Quinta's General Fund and its budget appropriations. Required supplementary information can be found in the table of contents under the section Required Supplemental Information and includes Notes to the Required Supplementary Information and a General Fund Budgetary Comparison Schedule. 6 24J The combining statements referred to earlier in connection with non -major govern- mental funds, internal service funds, and agency funds are presented immediately following the required supplementary. Combining and individual fund statements and schedules can be found in the table of contents under Supplementary Schedules. Government -wide financial analysis As noted earlier, net assets may serve over time as a useful indicator of a govern- ment's financial position. In the case of the City of La Quinta, assets exceeded liabilities by $548,371,000 at the close of the most recent fiscal year, which is $51,627,000 greater than the previous year. The largest portion of the City of La Quinta's net assets, which was 70% this year and 69% last year, reflects its investment in capital assets (e.g., land, buildings; machinery, and equipment); less any related debt used to acquire those assets that is still outstanding. The City of La Quinta uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City of La Quinta's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. City of La Quinta Net Assets Governmental activnies Business -type activities Total Current and other assets 2008 5 233,280,016 2007 s 244.280,997 S 2008 12,917,7901 $ 2007 (2,019.993) $ 2008 230,362,226 $ 2007 242,261,004 capital assets 536,929,916 477,813,364 43,459,062 43,517,873 580,388,97131 521,331,237 Total assets 770,209,932 722.094.361 40,541,272 41.497,880 810.751,204 663,592.241 current liabilities 21,364.433 19,882.003 191,734 365.469 21.556.167 20.247,472 NW-cUrrent habilides 240,142,880 245,774,853 681,047 825,848 240,823,927 246,600,701 Total liabilities _ 261,507,313 266,656,856 $72.781 1.191 517 2R2 f IA9f.R RdN .90 Net assets: Invested in capital assets, net of related debt Restricted 343,019,328 300.220,033 42.778,015 42,692,025 385,797,343 342,912.058 86,041,189 49,277,895 - - 86.041.189 49,277,895 Untestricted 79,642,102 106.939.577 13,109,5241 (2,385,462) 76,532,578 1 44.554,115 Total net assets S 508,702,619 S 466,437.505 $ 39,668,491 S 40,306,563 5 548,371,110 $ 496,744,068 ,. 244 An additional portion of the City of La Quinta's net assets (16 percent versus 10 percent in the prior year) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets - $76,533,000 (14 percent) may be used to meet the government's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City of La Quinta is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental activities; however, the business type unrestricted net assets had a deficit of $3,110,000. Governmental activities Governmental activities increased net assets by $52,265,000 accounting for an 11 percent change in the net assets from the previous year. Key elements of these changes are as follows: City of L a Quinta Changes in Net Assets Gorermvmd euvnosa-iyna iCUx1iC3 aCUvnros To1M MOT O—W MOB 2WT 0.. 3606 1.T vw9<a for aaaaoa 9.467.560 5.5M.909 (1.053.3491 3.814.21 3.540248 223485 92ai T93 9WR57 07986a1 nnuarm nom.>m and nnaamana • Revenues increased by $31,947,000 with the largest category increases in capital grants and contributions $32,489,000). Capital grants and contributions increased as a result of the acquisition of Highway 111 from Caltrans in January 2008 for $37,617,000. 8 245 Is Expenditures increased by $31,446,000 with the two largest category increases in Planning and Development ($27,587,000) and Community Services ($1,498,000). The increase in the Planning and Development costs is a result of completion of the Vista Dunes Courtyard homes and the construction of the Wolff Waters Apartments. The increase in the Community Services costs is a result of the expansion of the library and museum. • A contribution of $353,000 in assets from the governmental activities to the business -type activities which consist of land and improvements for the SilverRock Golf course. Expenses and Program Revenues -Government Activities OExP,-- - 60,000,000 n Program reremies i 50,000,000 48,568,420 40,000,000 35,323.858 i 30,000,000 20,000,000 13.472,036 11,097,526 15,522,441 10,000,000 4.942.194 8,953,073 5,797,116 [L3130,638 3,814,063 8,328 General Public safety Connnundy services Planning and Public works Interest expense government development Expenses and Program Revenues- Busine"pe Activities ❑ Expenses 5,OOQ000 O Ragram revenues 4.809,302 4.800,000 4.600,660 4,400.000 4 2p0 000 4.166.920 4,000.000 3A00,000 Gor 9 246 Business -type activities 4This was the third full year of operations for the SilverRock Golf fund since the golf course began early operation in 2005. Net assets decreased by $ (638,000) from the net effects of a capital contribution from the governmental activities of $353,000 and an operating loss of $(991,000). Charges for services primarily consisted of green fees and totaled $3,814,000 which was $273,000 greater than the previous year with golf course expenses of $4,809,000, which was $289,000 greater than the previous year. Financial Analysis of the Government's Funds As noted earlier, the City of La Quinta uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental funds - The focus of the City of La Quinta's governmental funds is to provide information on near -term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City of La Quinta's financing requirements. in particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City of La Quinta's governmental funds reported combined ending fund balances of $187,825,000, a decrease of $14,179,000 in comparison with the prior year. Of this ($130,815,000) or 70% constitutes unreserved, which is available for spending at the government's discretion. The remainder of fund balance ($57,010,000) is reserved or designated to indicate that it is not available for new spending because it has already been committed to 1) to pay debt service ($5,084,000), 2) to advance funds to other funds ($49,667,000), or 3) for a variety of other restricted purposes ($2,259,000). General Fund The general fund is the chief operating fund of the City of La Quinta. At the end of the current fiscal year, unreserved fund balance of the general fund was $47,010,000, while total fund balance reached $92,452,000. As a measure of the general fund's liquidity, it may be useful to compare the fund balance total budgeted expenditures (including transfers out). The total fund balance represents 231 percent of the total budgeted expenditures. 10 20 The City of La Quinta's general fund balance increased by $7,811,000 during the current fiscal year. Key factors in this growth are as follows: • Actual expenditures were $6,217,000 less than the final budget. Divisions that were under budget for the year were Street Maintenance ($1,097,000), Police ($814,000), Fire ($580,000), Planning & Development Administration ($920,000), and the Current Planning Division ($446,000). • An increase of $483,000 in licenses and permits over the final budget, which represents increased development and building activity in the Public Works and Building and Safety department. • An increase of $387,000 in interest income over the budget, which is a result of higher than budgeted interest rates and larger amounts under investment. Low/Moderate Income Housing PA No. 2 Fund The Low/Moderate Income Housing No. 2 Fund is used to account for the promotion of low and moderate income capital projects in the La Quinta Redevelopment Project Area 2 from 20% of the tax increment property tax generated in this Project Area. During the previous Fiscal Year 2006-2007, this fund purchased twenty acres (20) for $19,966,000 which represented the major expenditures in this Fund. In the current Fiscal Year 2007-2008, this fund received $9.4 million reimbursement for a portion of this land which will not be used for low/moderate income housing. This land will be used for commercial purposes along Highway 1 1 1. Capital improvement Fund The fund is primarily used to record the expenditure of funds for capital projects. Major capital projects funded during Fiscal Year 2007-2008 were Vista Dunes Courtyard Homes, Wolff Waters Apartments, City Hall and Museum expansion, and the Ave 52 median improvements. Redevelopment Agency Project Area 1 Capital Projects Fund The fund is primarily used to account for the construction of projects in this area within the Redevelopment Agency Project Area 1 which is generally south of Ave 50. The major funding for these projects was a $25 million transfer from the Debt Service Fund for capital projects including the permanent SilverRock Clubhouse and SilverRock infrastructure improvements. Civic Center Fund The fund is primarily used to collect developer impact fees for the construction of the City Hall expansion and to record the costs of those improvements. The City Hall expansion was completed in Fiscal Year 2007-2008. Redevelopment Agency Project Area 1 & 2 Debt Service Funds The Redevelopment Agency Project Area 1 & 2 Debt Service Funds are used to accumulate resources, primarily property taxes, to pay debt service. The fund balance decreased by $16.3 during the current fiscal year in the Redevelopment Agency Project Area 1. The key factor in this decrease was a $25.0 million transfer to the Redevelopment Agency Project Area 1 Capital Project Fund which was offset by an increase in tax increment property tax generated in the project area, and not having to pay to the State of California an Educational Relief Augmentation Fund (ERAF) payment. The fund balance decreased by $7.4 during the current fiscal year in the Redevelopment Agency Project Area 2. The key factor in this decrease was a $9.4 million transfer to the Low/Moderate Income Housing PA No. 2 Fund, which was offset by an increase in tax increment property tax generated in the project area, and not having to pay to the State of California an Educational Relief Augmentation Fund (ERAF) payment. Proprietary funds The City of La Quinta's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. The financial activities of the City enterprise fund have already been addressed in the discussion of the City of La Quinta's business -type activities. In addition, the City has three (3) internal service funds to accumulate resources for equipment and vehicle replacement, information technology activities, and for park equipment and facility replacement. General Fund Budgetary Highlights During the year there was a $1,489,000 increase in appropriations and transfers out between the original ($38,448,000) and final amended budget ($39,937,000). Following are the main components of the increase: 12 249 • $243,000 supplemental appropriation to the General Government City Manager Division for a donation to the Wildlife Conservation Fund for the purchase of land in section 5; and, • $250,000 supplemental appropriation tot eh Community services Administration Division toward construction of the Food In Need of Distribution (FIND) Indio building Fund; and, • $584,000 and $170,000 carry over appropriations to the General Government Planning Administration and Current Planning Divisions, respectively, for professional studies. In addition, the FY 2007-2008 budget included carryover encumbrances of $161,500 and $2,674,000 in carryover appropriations into FY 2008-2009 The budget increases were possible because of additional anticipated revenues and the carryover encumbrances and appropriations were possible from available net changes in fund balances. Capital Asset and Debt Administration Capital assets The City of La Quinta's investment in capital assets for its governmental and business -type activities as of June 30, 2008, amounts to $580,389,000 (net of accumulated depreciation). This investment in capital assets includes land, right of way, buildings and improvements, machinery and equipment, streets and bridges, and construction in progress. The investment in capital assets increased this fiscal year from the purchase of properties which exceeded the depreciation expenses. The following chart lists the asset categories for governmental and business like activities net of depreciation. City of La Quinta Capital Assets (net of depreciation) Governmental Busmessgype improvements 44.355,498 28,033,383 5.832.933 6,021.704 50,188,431 34,055,087 o,vr, Infrastructure 370,659,873 330,762.340 IV,1L6 6.077 10,128 - - 370,659,87 30,76 ,340 ns[ructlon In progress _ Total $ 53 ,929,9166 477,813.364 $ 43,459,062 $ 43,517,8 $ 580,388,978 5217331,2 13 250 Major capital asset events during the current fiscal year included the following: Governmental activities • Recording infrastructure improvements totaling $37,617,000 for Highway 111 for street improvements, street right of way, street sidewalks, traffic signals, curbs and gutters, and street medians based upon the transfer of ownership from the State of California to the City of La Quinta in January 2008; • Recording the land, park buildings and equipment in the park equipment and facility internal service fund which totaled $136,400; • Purchasing a new Compressed Natural Gas (CNG) street sweeper for $234,000 in the Equipment Replacement Fund; • Recording infrastructure improvements, including developer dedications of $2,822,000, to street improvements, street right of way, street sidewalks and curbs and gutters, and street median; • Completed construction of the City Hall which totaled $13,913,000; • Completed construction of the Museum expansion totaled $3,332,000; • Completed the Phase 2 Library expansion which totaled $525,000; • Recording the transfer of assets, which were improvements made to land from the Redevelopment Agency to the SilverRock Golf Enterprise Fund had a cost basis of $353,000. Business -type activities • Recording improvements to the golf course for the first golf course at SilverRock Resort totaled $353,000. Additional information on the City of La Quinta's capital assets can be found in Footnote 6 to the financial statements. 25� 14 Long-term debt At the end of the current fiscal year, the City of La Quinta had total bonded debt outstanding of $240,984,000. $142,265,000 of this debt amount represents bonds secured solely by specified revenue sources (i.e., tax allocation bonds); while, $91,715,000 of the debt represents revenue bonds that will be paid from pledged tax increment property tax housing funds. In addition, $681,000 in capital equipment leases is outstanding in connection with SilverRock Golf Course. City of La Quinta Outstanding Debt Governmental B.Sim8 I'm The City of La Quinta's total outstanding debt decreased by $5,813,000 during the fiscal year. Additional information on the City of La Quinta's long-term debt can be found in notes 7 and 8 of the financial statements. Economic Factors and Next Year's Budgets and Rates These factors were considered in preparing the City of La Quinta's budget for the 2009 fiscal year: • The City of La Quinta had a 4.3 percent unemployment rate. This rate is significantly lower than the Riverside County unemployment rate of 8.4 percent and the statewide unemployment rate of 7.0 percent. • During the last ten years, the City of La Quinta has been in a growth phase with net assessed values increasing from $2.69 billion in FY 98/99 to $12.52 billion or over 465 percent. • During the current fiscal year, the general fund net income was $7,812,000. $2,836,000 of this amount has been designated to the general fund for carry over appropriations and encumbrances. 15 252 • The State of California budget includes a $350 million State-wide diversion of tax increment funding from of which the La Quinta Redevelopment Agency total will be $4.9 million. The City of La Quinta adopted a balanced general fund budget for FY 08/09. Requests for Information This financial report is designed to provide a general overview of the City of La Quinta's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the City of La Quinta, John Falconer, Finance Director, P.O. Box 1504, La Quinta, CA, 92247 or by telephone at 760-777-7150. 16 253 CITY OF LA QUINTA STATEMENT OF NET ASSETS JUNE 30, 2008 Assets: Cash and investments Receivables: Accounts Taxes Loans and notes Accrued interest Internal balances Prepaid casts Inventories Deposits Due from other governments Deferred charges Restricted assets: Cash with fiscal agent Capital assets not being depreciated Capital assets, net of depreciation Total Assets Liabilities: Accounts payable Accrued liabilities Accrued interest Deposits payable Due to other governments Retentions payable Unearned revenue Noncurrent liabilities: Due within one year Due in more than one year Total Liabilities Net Assets: Invested in capital assets, net of related debt Restricted for: Public safety Planning and development Community services Public works Debt service Unrestricted Total Net Assets Primary Government Governmental Business -Type Activities Activities Total $ 155,758,886 $ 169,001 $ 155,927,887 71,960 12,090 84,050 3,288,662 - 3,288,662 13,126,460 - 13,126.460 720,498 488 720,986 3,415,275 (3,415,275) - 15,954 1,865 17,819 - 64,041 64,041 4,825 250,000 254,825 11,478,359 - 11,478,359 4,567,730 4,567,730 40,831,407 - 40,831,407 403,021,507 36,840,832 439,862.339 133,908,409 6,618,230 140,526,639 770,209,932 40,541,272 810,751,204 7,605,489 151,711 7,757,200 377,567 1,757 379,324 4.151,161 - 4,151,161 4,400,383 37,000 4,437,383 1.330,038 - 1,330,038 2,351,210 - 2,351,210 1,148,585 1,266 1,149,851 7.128.020 395.831 7.523,851 233,014,860 285,216 233,300.076 261,507,313 872,781 262,380,094 343,019,328 6,868 29,267,560 1,016,336 50.655,135 5,095,290 79,642,102 42,778,015 (3,109,524) 385,797,343 6,868 29,267.560 1,016,336 50,655,135 5,095,290 76,532,578 $ $08,702,619 $ 39,668,491 $ 548,371,110 See Notes to Financial Statements 17 1.254+ CITY OF LA QUINTA STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2008 Functions/Programs Primary Government: Governmental Activities: General government Public safety Planning and development Community services Public works Interest on long-term debt Total Governmental Activities Business -Type Activities: Golf Course Program Revenues Operating Capital Charges for Contributions Contributions Expenses Services and Grants and Grants $ 6,953,073 $ 8,328 $ - $ - 13,472,036 2.050.492 1,059,039 21,107 35,323,858 134,211 168.483 3,511,369 5,797,116 374,092 3,661,071 907,031 11.097,526 1,900,437 1,017,071 45,650,912 15,522,441 - - _ 88,166,050 4,467,560 5,905,664 50,090,419 4,809,302 3,814,233 - 352,687 Total Business -Type Activities 4,809,302 3,814,233 - 352,687 Total Primary Government $ 92,975,352 $ 8,281,793 $ 5,905,664 $ 50,443,106 General Revenues: Taxes: Property taxes, levied for general purpose Tax increment Sales taxes Transient occupancy taxes Franchise taxes Business licenses taxes Othertaxes Use of money and property Motor vehicle in lieu, unrestricted Gain on sale of capital assets Other Total General Revenues and Transfers Change in Net Assets Net Assets at Beginning of Year Net Assets at End of Year 255 See Notes to Financial Statements 18 Net (Expenses) Revenues and Changes in Net Assets Primary Government Governmental Business -Type Activities Activities Total $ (6,944,745) $ (10,341,398) (31,509,795) (854.922) 37,470,894 (15,522,441) (27,702,407) $ (6,944,745) (10.341,398) (31,509,795) (854,922) 37,470,894 (15,522,441) (27,702,407) (642,382) (642,382) (642,382) (642,382) (27,702,407) (642,382) (28,344,789) 6,014,305 - 6,014.305 42,114,893 - 42,114,893 8.492,213 - 8,492,213 5,327,203 - 5,327,203 1,748,082 - 1,748,082 317,011 - 317,011 641,705 - 641,705 10,230,489 4,310 10,234,799 3,803,647 - 3.803,647 57,346 57,346 1,220,627 1,220,627 79,967,521 4,310 79,971,831 52,265.114 (638,072) 51,627,042 456,437,505 40,306,563 496,744,068 $ 508,702,619 $ 39,668,491 $ 548,371,110 11 250 See Notes to Financial Statements 19 CITY OF LA QUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2008 Assets: Cash and investments Receivables: Accounts Taxes Notes Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deposits payable Due to other governments Retentions payable Deferred revenues Unearned revenue Due to other funds Advances from other funds Total Liabilities Fund Balances: Reserved: Reserved for encumbrances Reserved for prepaid costs Reserved for deposits Reserved for notes receivable Reserved for advances to other funds Reserved for debt service Unreserved: Unreserved, reported in: General Fund Special revenue funds Capital projects funds Debt service funds Total Fund Balances Special Revenue Fund Capital Projects Funds Low/Moderate Redevelopment Income Housing Capital Agency General PA No. 2 Improvement PA No. 1 $ 51,656,663 $ 10,677,080 $ 5,839,548 $ 22,894,794 7,930 2,274 3.288,662 - - - 9,443,802 - - 325,300 57,177 - 97,051 10,601 971 - 1,170 4.825 - - - 7,888,347 122,953 645,158 19,414 5,684,047 - - 45,264,966 - 3,462,579 - 16,703,089 $ 108,466,708 $ 25,986,030 $ 6,486,980 $ 43,158,683 $ 3,989,294 $ 375,236 3,863,315 268 7,786,576 27,053 $ 3,451,787 $ - 299,826 1,501 - - 2,351,210 9,443.802 - 384,157 34,495 16,014,689 9,472,356 6,486,980 34,495 161,504 - - 10,601 971 1,170 4,825 - - 45,264,966 3,462,579 47,010,123 - - 16,512,703 - - 39,660,439 92,452,019 16,513,674 43,124,188 Total Liabilities and Fund Balances $108,466,708 $ 25,986,030 $ 6,486,980 $ 43,158,683 See Notes to Financial Statements 20 20 CITY OF LA OUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2008 (Continued) Assets: Cash and investments Receivables: Accounts Taxes Notes Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deposits payable Due to other governments Retentions payable Deferred revenues Unearned revenue Due to other funds Advances from other funds Total Liabilities Fund Balances: Reserved: Reserved for encumbrances Reserved for prepaid costs Reserved for deposits Reserved for notes receivable Reserved for advances to other funds Reserved for debt service Unreserved: Unreserved, reported in: General Fund Special revenue funds Capital projects funds Debt service funds Total Fund Balances Capital Projects Funds Debt Service Funds neueveropmenr redevelopment Other Civic Agency Agency Governmental Center PA No.1 PA No. 2 Funds $ $ 16,551,746 51,531 - 1,365,786 $ 14,801,552 $ 28,809,909 - 61,756 3,682,658 64,622 106.328 - 3,212 491,811 964,304 - 312,000 939,634 24,128,318 S $ 17,969,063 $ 15,357,985 $ 59,008,119 $ $ $ $ 77,593 237,242 884,566 434,266 9,437 1,924,986 764,428 6,015,461 9.393,000 12,000,020 19.378,966 5,479,938 9,393,000 12,884,566 19,813,232 14,509,085 3,212 2,076,063 939,634 5,084,497 - (9,393,000) _ 15,906,365 25,563.622 (4,455,247) 10,138 (9,393,000) 5,084,497 (4,455,247) 44,499,034 Total Liabilities and Fund Balances $ - $ 17,969,063 $ 15,357,985 $ 59,008,119 See Notes to Financial Statements 21 2 5 8 CITY OF LA QUINTA BALANCE SHEET GOVERNMENTALFUNDS JUNE 30, 2008 Assets: Cash and investments Receivables: Accounts Taxes Notes Accrued interest Prepaid costs Deposits Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Accrued liabilities Deposits payable Due to other governments Retentions payable Deferred revenues Unearned revenue Due to other funds Advances from other funds Total Liabilities Fund Balances: Reserved: Reserved for encumbrances Reserved for prepaid costs Reserved for deposits Reserved for notes receivable Reserved for advances to other funds Reserved for debt service Unreserved: Unreserved, reported in: General Fund Special revenue funds Capital projects funds Debt service funds Total Fund Balances Total Liabilities and Fund Balances Total Governmental Funds $ 151,231.292 71,960 3,288.662 13.126,460 702,009 15,954 4,825 11,478.359 6,015.461 49,667,179 40,831,407 $ 276,433,568 $ 7,580,222 375,236 4,400,383 1.330,038 2,351.210 19,155,364 1.148,585 6,015,461 46,251,904 88,608,403 161,504 15,954 4,825 2,076,063 49.667,179 5,084,497 47,010,123 32,419,068 55,831,061 (4,445,109) 187,825,165 $ 276,433,568 25 See Notes to Financial Statements 22 CITY OF LA QUINTA GOVERNMENTAL FUNDS RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS JUNE 30, 2008 Fund balances of governmental funds $ 187.825,165 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets net of depreciation have not been included as financial resources in governmental fund activity: Infrastructure and right-of-way 434,497,635 Other capital assets 157.515,002 Accumulated depreciation (71,649,786) Long-term debt and compensated absences that have not been included in the governmental fund activity: Bonds payable (233,980,000) Unamortized bond premium/discount 841.087 Unamortized cost of issuance 4.567,730 Other long-term liabilities (6,170,812) Compensated absences (829,227) Accrued interest payable for the current portion of interest due on long-term debt has not been reported in the governmental funds. (4,151,161) Revenues reported as deferred revenue in the governmental funds and recognized in the Statement of Activities. These are included in the intergovernmental revenues in the governmental fund activity 19,155,364 Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The assets and liabilities of the internal service funds must be added to the statement of net assets. 21,081,622 Net assets of governmental activities $ 508,702,619 .. 260 See Notes to Financial Statements 23 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTALFUNOS YEAR ENDED JUNE 30, 2008 Revenues: Taxes Assessments Licenses and permits Intergovernmental Contribution from property owners Charges for services Use of money and property Fines and forfeitures Contributions Miscellaneous Developer participation Loan repayments Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works capital outlay Debt service, Principal retirement Interest and fiscal charges Pass -through agreement payments Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Capital leases Proceeds from sale of capital assets Total Other Financing Sources (Uses) Net Change in Fund Balances Special Revenue Fund Capital Projects Funds Low/Moderate Redevelopment Income Housing Capital Agency General PA No. 2 Improvement PA No.1 $ 22,665,855 $ 5.771.938 $ - $ - 2,107,035 - - - 9,142,554 - 1,311,904 - 154,417 - - - 1,213,519 - - - 5,239,552 853,823 - 1,411,698 359,114 - - - 37,616,690 - - - 154,940 115,417 - - - - 3,618.748 201,379 78,653,676 6,741,178 4,930,652 1,613,077 6,566.585 - - - 17,142,443 - - - 1,209,935 5,302,598 - 986.428 2,914,422 - - - 5,075,195 - - - 37,616,690 - 45.266,627 - - 193,753 - - 54,701 - 70,525,270 5,302,598 45,515,081 986,428 8,128,406 1,438,580 (40,584,429) 626,649 313,134 (812,135) 182,094 9,378,966 40.624,429 25,180,355 (4,380,828) (40,000) (3,623,184) (316,907) 4,998,138 40,584,429 21,557,171 7,811,499 6,436,718 - 22,183,820 Fund Balances, Beginning of Year 84,640,520 10,076,956 20,940,368 Fund Balances, End of Year $ 92,452,019 •$ 16,513,674 $ - $ 43,124,188 See Notes to Financial Statements 24 261 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES _ GOVERNMENTALFUNDS YEAR ENDED JUNE 36, 2008 (Continued) Capital Projects Funds Debt Service Funds Redevelopment Redevelopment Other Civic Agency Agency Governmental Revenues: Center PA No.1 PA No. 2 Funds Taxes Assessments $ - $ 43,476,312 $ 23,087,750 $ 10,869,078 Licenses and permits - 909,229 Intergovernmental - - Contribution on from property owners - - - 4,9 27,67 Charges for services - - - 927.677 951 Use of money and property - - - 698,250 477,355 541 2,616,475 Fines and forfeitures Contributions Miscellaneous - - - 26,50- Developer participation 357,890 - - 2,359,974 Loan repayments - - 471,811 Total Revenues 357,890 44,174,562 23,565,105 23,252,830 Expenditures: Current: General government Public safety 202,764 386,073 202,081 9,641 Planning and development - - - 39,332 Community services - - - 7,875.199 Public works - 2,892 - - - - 2,422,335 1.485,407 Capital outlay - _ Debt service: - Principal retirement Interest and fiscal charges - 3,565,558 260,000 1.930,000 Pass -through agreement payments 273,248 - 8,528,282 23,585.426 1,686,050 19,403,597 4,882.427 - Total Expenditures 478,904 36,065,339 21,551,728 18,644,341 Excess (Deficiency) of Revenues Over(Under)Expenditures (121,014) 8,109,223 2,013,377 4,608,489 Other Financing Sources (Uses): Transfers in Transfers out - 4,557,990 1,955,846 6,593,962 Capital leases (6,240,662) (28,970,960) (11,334,812) (31,940.027) Proceeds from sale of capital assets _ _ _ 158.061 Total Other Financing Sources (Uses) (6,240,662) (24,412,970) (9,378,966) (26,188,004) - Net Change in Fund Balances (6,361,676) (16,303,747) (7,365.589) (20,579,515) Fund Balances, Beginning of Year (3,031,324) 21,388,244 2,910,342 65,078,549 Fund Balances, End of Year $ (9,393,000) $ 5,084,497 $ (4,455,247) $ 44,499,034 See Notes to Financial Statements 25 2 O n C CITY OF LA OUINTA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTALFUNDS YEAR ENDED JUNE 30, 2008 Revenues: Taxes Assessments Licenses and permits Intergovernmental Contribution from property owners Charges for services Use of money and property Fines and forfeitures Contributions Miscellaneous Developer participation Loan repayments Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Capital outlay Debt service: Principal retirement Interest and fiscal charges Pass -through agreement payments Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Capital leases Proceeds from sale of capital assets Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year See Notes to Financial Statements 26 Total Governmental Funds $ 105,870,933 909,229 2.107,035 15,382.135 1.105,962 1,334,060 11,297.153 359,114 37,643,190 270,357 6,537,991 471,811 183,288,970 7.367.144 17,181,775 15,374,160 5,336,757 6,563,494 82,883,317 5,949,311 15,424,708 42,989,023 199,069,689 (15,780,719) 88,604,682 (87,342,608) 182,094 158,061 1,602,229 (14,178,490) 202,003,655 $ 187,825,165 20 CITY OF LA QUINTA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2008 Net change in fund balances - total governmental funds $ (14,178,490) Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period: Capital outlay 62,309,970 Depreciation expense (3,270,169) Repayment of principal is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the statement of net assets. 5,545,395 Accrued interest for long-term liabilities. This is the net change in accrued interest for the current period. 87,946 Compensated absences expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. (99,341) Revenues reported as deferred revenue in the governmental funds and recognized in the Statement of Activities. These are included in the intergovernmental revenues in the governmental fund activity 2,243,154 Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self-insurance, to individual funds. The net revenues (expenses) of the internal service funds is reported with governmental activities. (373,351) Change in net assets of governmental activities $ 62,265,114 i-04 See Notes to Financial Statements 27 CITY OF LA QUINTA BUDGETARY COMPARISON STATEMENT BY DEPARTMENT GENERALFUND YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Licenses and permits Intergovernmental Contributions from property owners Charges for services Use of money and property Fines and forfeitures Contributions Other Capital leases Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): General Government Legislative City Manager Development services Management services City Clerk Fiscal services Central services Total general government Public Safety Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 84,640,520 $ 84,640,520 $ 84,640,520 $ 22,420,500 1,393,900 8,219.100 130,600 1,322.250 4,152,900 267,500 22,490,500 1.623,900 9,624,732 130,600 1,241,650 4.852,900 267.500 5,600 - 182,094 342,149 348,540 $122,889,419 $126,408,536 $ 974,647 397.179 2,025,465 1,549,223 655.003 848,129 432,564 6,882,210 $ 974,649 610,272 2,087,850 1,607.632 659,523 830,776 614,658 7,385,360 22,665.855 175,355 2,107,035 483,135 9,142,554 (482,178) 154,417 23,817 1.213.519 (28,131) 5,239,552 386,652 359,114 91,614 37,616,690 37,616,690 154,940 149,340 182,094 - 313,134 (35,406) $163,789,424 $ 38,380,888 $ 847,310 645,374 1,921,939 1,208,229 543,909 849,270 550,554 6,566,585 $ 127,339 (35,102) 165.911 399,403 115,614 (18,494) 64,104 818,775 Police 10,183,852 10,221,691 9,407,689 814,002 Building & safety admin 311,089 296,792 338,040 (41,248) Building 1,034,977 1,039,818 1.154,461 (114,643) Code compliance 1,018,060 1,018,840 908,382 110,458 Animal control 387,908 387,908 353,834 34,074 Civic Center Building 567,704 594,033 475,189 118,844 Fire 4,862,052 4,955,724 4,375,301 580,423 Emergency services 137,357 137,357 129,547 7,810 Total public safety 18,502,999 18,652,163 17,142,443 1,509,720 Community Services Community services admin 969,242 1,278,042 987,276 290,766 Senior center 442,112 445,112 373,845 71,267 Park & recreation 227.521 228,041 202,137 25,904 Park maintenance 1,371,678 1,398,178 1,351,164 47,014 Total community services 3,010,553 3,349,373 2,914,422 434,951 Planning and Development Administation 1.025,668 1,614,080 694,007 920,073 Current planning 759,094 961,594 515,928 445,666 Total planning and development 1,784,762 2,575,674 1,209,935 1,365,739 265 See Notes to Financial Statements 28 CITY OF LA QUINTA BUDGETARY COMPARISON STATEMENT BY DEPARTMENT GENERALFUND YEAR ENDED JUNE 30, 2008 Variance with Final Budget Budget Amounts Actual Positive Public Works Original Final Amounts (Negative) Administration $ 539,578 $ 569,825 $ 468,308 $ 101,517 Development services 1.154,631 1,279,367 1,051.420 227,947 Maintenanoeloperations- Street 1,824,891 1,939,636 842,383 1,097,253 Maintenance/operations - Lighting 1,030,307 1,052,873 905,902 146,971 Traffic Construction management 1,035,523 852,644 474,052 378,592 Total public works 682,978 680,904 1,333,130 (652,226) 6,267,908 6,375,249 5,075,195 1,300,054 Capital outlay Transfers to other funds - - 37,616,690 (37,616,690) 1,999,460 1,599,532 812,135 787,397 Total Charges to Appropriations 38.447,892 39,937,351 71,337,405 (31,400,054) Budgetary Fund Balance, June 30 $ 84,441,527 $ 85,471,185 $ 92,452,019 $ 6,980,834 266 See Notes to Financial Statements 29 CITY OF LA QUINTA BUDGETARY COMPARISON STATEMENT LOW/MODERATE INCOME HOUSING PA NO. 2 YEAR ENDED JUNE 30.2008 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $10,076,956 $10,076,956 $ 10.076.956 $ - Resources (Inflows): Taxes 5,563,900 5,701,660 5,771,938 70,278 Use of money and property 13,436,401 752,687 853,823 101,136 Other - 127,200 115,417 (11,783) Transfers from other funds - 9.378,966 9,378,966 - Amounts Available for Appropriation $ 29,077,257 $ 26,037,469 $ 26,197,100 $ 159,631 Charges to Appropriation (Outflow): Planning and development $ 997,669 $ 5,966,854 $ 5,302,598 $ 664.256 Transfers to other funds 1,955,846 6,866,944 4,380,828 2,485,116 Total Charges to Appropriations 2,953,515 12,832,798 9,683,426 3,149,372 Budgetary Fund Balance, June 30 $ 26,123,742 $13,204,671 $16,513,674 $ 3,309,003 267 See Notes to Financial Statements 30 CITY OF LA QUINTA STATEMENT OF NET ASSETS PROPRIETARY FUNDS JUNE 30, 2008 Assets: Current: Cash and investments Receivables: Accounts Accrued interest Prepaid costs Inventories Deposit Total Current Assets Noncurrent: Capital assets - net of accumulated depreciation Total Noncurrent Assets Total Assets Liabilities and Net Assets: Liabilities: Current: Accounts payable Accrued liabilities Deposits payable Unearned revenue Total Current Liabilities Noncurrent Advances from other funds Compensated absences Capital leases payable Total Noncurrent Liabilities Total Liabilities Net Assets: Invested in capital assets, net of related debt Unrestricted Total Net Assets Total Liabilities and Net Assets Business -Type Activities - Enterprise Funds Governmental Activities. Golf Internal Course Service Funds $ 169,001 $ 4,527,594 12,090 - 488 18,489 1,865 _ 64,041 250.000 497,485 4,546,083 43.459,062 16, 567,065 43,459,062 16,567,065 $ 43,956,547 $ 21,113,148 $ 151,711 $ 25,267 1,757 2,331 37,000 - 1,266 191,734 27,598 3,415,275 _ - 3,928 681,047 4,096,322 3,928 4,288,056 31,526 42,778,015 16,567,065 (3,109.524) 4,514.557 39,668,491 21,081,622 $ 43,956,647 $ 21,113,148 268 See Notes to Financial Statements 31 CITY OF LA QUINTA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2008 Operating Revenues: Sales and service charges Total Operating Revenues Operating Expenses: Salaries and benefits Fuel and oil Maintenance and parts Contract services Software and supplies Depreciation Other Total Operating Expenses Operating Income (Loss) Non -operating Revenues (Expenses): Interest revenue Interest expense Gain (loss) on disposal of capital assets Total Non -operating Revenues (Expenses) Income (Loss) Before Contributions and Transfers Capital contributions Transfers out Changes in Net Assets Net Assets: Beginning of Year Changes in Net Assets End of Fiscal Year Business -Type Activities - Enterprise Funds Governmental Activities - Golf Internal Course Service Funds $ 3,814,233 $ 1,507,101 3,814,233 1,507,101 73,845 97,953 - 94,687 - 126.622 3,797.186 84,679 - 126,002 698,582 763,791 64,536 61,598 4,634,149 1,355,332 (819,916) 151,769 4,310 213,505 (127,432) - (47,721) 5,985 (170,843) 219,490 (990,759) 371.259 352,687 517.464 (1,262,074) (638,072) (373,351) 40,306,563 21.454,973 (638,072) (373,351) $ 39,668,491 $ 21,081,622 269 See Notes to Financial Statements 32 CITY OF LA QUINTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2008 Cash Flows from Operating Activities: Cash received from customers and users Cash received from/(paid to) interfund service provided Cash paid to supplies for goods and services Cash paid to employees for services Net Cash Provided (Used) by Operating Activities Cash Flows from Non -Capital Financing Activities: Transfers out Advance from other funds Net Cash Provided (Used) by Non -Capital Financing Activities Cash Flows from Capital and Related Financing Activities: Acquisition and construction of capital assets Principal paid on capital debt Interest paid on capital debt Insurance proceeds Proceeds from sales of capital assets Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Net Increase(Decrease)in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Business -Type Activities - Enterprise Funds Golf Course Governmental Activities - Internal Service Funds $ 3,866,771 $ 1.507,101 (2,260) _ (4,065,894) (494,718) (73,499) (97,590) (274,882) 914,793 - (1,262,074) 865,985 865,985 (1,262,074) (75,031) (327,033) (404,574) _ (44.148) - 2,100 7,840 (523,753) (317,093) 4,074 216.674 4,074 216,674 71,424 (447,700) 97,577 4,975.294 $ 169,001 $ 4,527,594 21O See Notes to Financial Statements 33 CITY OF LA QUINTA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2008 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depreciation (Increase) decrease in accounts receivable (Increase) decrease in deposits receivable (Increase) decrease in inventories (Increase) decrease in due from other governments Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in deposits payable Increase (decrease)in unearned revenue Increase (decrease) in compensated absences Total Adjustments Net Cash Provided (Used) by Operating Activities Non -Cash Investing, Capital, and Financing Activities: Capital assets contributed by other funds Increase of assets/liabilities resulting from the initiation of a capital lease Business -Type Activities - Enterprise Funds Governmental Activities - Golf Internal Course Service Funds $ (819,916) $ 151,769 698,582 763,791 18,810 - - 330 1,151 226 (183,185) (1,461) 345 604 12,000 - (2,895) - - (240) 545,034 763,024 $ (274,882) $ 914,793 352,687 $ 517,464 259,774 See Notes to Financial Statements 34 271 CITY OF LA QUINTA STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS JUNE 30, 2008 Assets: Cash and investments Receivables: Taxes Interest Total Assets Liabilities: Deposits Total Liabilities Agency Funds $ 609,164 22,322 2,249 $ 633,735 $ 633,735 $ 633,735 272 See Notes to Financial Statements 35 THIS PAGE INTENTIONALLY LEFT BLANK 273 36 CITY OF LA QUINTA NOTES TO FINANCIAL STATEMENTS JUNE 30, 2008 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Note 1: Summary of Significant Accounting Policies a. Reporting Entity The City of La Quinta ("the City") was incorporated May 1, 1982, under the general laws of the State of California. In November 1996, the City became a charter City. The City operates under the Council — Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by generally accepted accounting principles, these financial statements present the government and its component units, which are entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City: La Quinta Redevelopment Agency The La Quinta Redevelopment Agency (Agency) has established two redevelopment Project areas pursuant to the State of California Health & Safety Code, Section 33000 entitled "Community Redevelopment Law". On November 29, 1983 and May 16, 1989, the City Council approved and adopted the Redevelopment Plans for the La Quinta Redevelopment Project Areas No. 1 and No. 2, respectively. These plans provide for the elimination of blight and deterioration, which was found to exist in the project areas. Although the Agency is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Agency. Separate financial statements of the Agency can be obtained at City Hall. 37 274 City of La Quinta Notes to Financial Statements (Continued) Note 1: Summary of Significant Accounting Policies (Continued) City of La Quinta Public Financing Authority The La Quinta Public Financing Authority (Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991, between the City of La Quinta and the La Quinta Redevelopment Agency. The purpose of the Authority is to provide financing necessary for the construction of various public improvements through the issuance of debt. Although the Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Authority. Separate financial statements of the Authority are not prepared. b. Government -Wide and Fund Financial Statements The basic financial statements of the City are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to the financial statements Financial reporting is based upon all GASB pronouncements, as well as the FASB Statements and Interpretations, APB Opinions, and Accounting Research Bulletins that were issued on or before November 30, 1989, that does not conflict with or contradict GASB pronouncements. Government -wide Financial Statements The government -wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include charges for services, special assessments, and payments made by parties outside of the reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. Taxes and other items not properly included among program revenues are reported instead as general revenues. Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements, rather than reported as expenditure. Proceeds of long-term debt are recorded as a liability in the government -wide financial statements, rather than as other financing source. Amounts paid to reduce long-term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as expenditure. 38 City of La Quinta Notes to Financial Statements (Continued) Note 1: Summary of Significant Accounting Policies (Continued) Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in the aggregate for governmental and enterprise funds. Fiduciary statements include financial information for fiduciary funds and similar component units. Fiduciary funds of the City primarily represent assets held by the City in a custodial capacity for other individuals or organizations- C . Measurement Focus, Basis of Accounting and Financial Statement Presentation Government -wide Financial Statements The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental Funds In the fund financial statements, governmental funds are presented using the modified -accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accured for the reporting period. The City uses a 60 day availability period, except for state gas tax which is 90 days. Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed delivered tax revenues are recognized as revenues in the period in which the underlying exchange transaction on which they are based takes place. Imposed non -exchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first - Government -mandated and voluntary non -exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. 39 11 2 7 b City of La Quinta Notes to Financial Statements (Continued) Note 1: Summary of Significant Accounting Policies (Continued) In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. The reported fund balance (net current assets) is considered to be a measure of "available spendable resources". Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of 'available spendable resources" during a period. Noncurrent portions of long-term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources", since they do not represent net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions of other long-term receivables are offset by fund balance reserve accounts. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. Proprietary Funds The City's enterprise and internal service funds are proprietary funds. In the fund financial statements, proprietary funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financial statements, proprietary funds are presented using the economic resources measurement focus. This means that all assets and all liabilities (whether current or noncurrent) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net assets. Amounts paid to acquire capital assets are capitalized as assets in the proprietary fund financial statements, rather than reported as expenditures. Proceeds of long-term debt are recorded as a liability in the proprietary fund financial statements, rather than as another financing source. Amounts paid to reduce long-term indebtedness of the proprietary funds are reported as a reduction of the related liability, rather than as expenditures. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Enterprise Funds are charges to customers for sales and services. 40 n City of La Quinta Notes to Financial Statements (Continued) Note 1: Summary of Significant Accounting Policies (Continued) Operating expenses for Enterprises Funds include the cost of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Private -sector standards of accounting and financial reporting issued prior to December 1989, generally are followed in both the govemment-wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Govemmental Accounting Standards Board. Governments also have the option of following subsequent private -sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The government has elected not to follow subsequent private -sector guidance. Fiduciary Funds The City's fiduciary funds are agency funds. Agency funds are custodial in nature. Assets equal liabilities. Agency funds are presented using the accrual basis of accounting. d. Major Funds, Internal Service Funds and Fiduciary Fund Types The City's major governmental funds are as follows General Fund — This fund is the primary fund of the City and is used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, Building and Safety, and Community Services. Low / Moderate Income Housing — Proiect Area No 2 Fund — This fund is used to account for the required 20% set aside of property tax increments that is legally restricted for increasing and improving housing for low and moderate income households. Capital Improvement Fund — This capital projects fund is used to account for the planning, design and construction of various capital projects throughout the City of La Quinta and the La Quinta Redevelopment Agency. Redevelopment Agency Proiect Area No 1 — Capital Proiect Fund — To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. Civic Center Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the Civic Center. Redevelopment Agency Proiect Area No 1 - Debt Service Fund — This debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal and interest and trustee fees for Project Area No. 1. Redevelopment Agency Proiect Area No. 2 - Debt Service Fund — This Debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal, interest and trustee fees for Project Area No. 2. 27i3 41 City of La Quinta Notes to Financial Statements (Continued) Note 1: Summary of Significant Accounting Policies (Continued) The City's major proprietary fund is as follows: Golf Course — To account for the activities of the SilverRock Golf Resort. Other fund types of the City are as follows: Internal Service Funds: Equipment Replacement Fund — This fund accounts for equipment and vehicle maintenance and replacement services provided to other departments on a cost -reimbursement basis. Information Technology Fund — This fund is used to account for the acquisition for computer equipment, maintenance, and services to support information systems within the City. Costs are reimbursed by the benefiting departments. Park Equipment and Facilities Fund — This fund is used to account for the purchase and replacement of City owned park facility infrastructure. Costs are reimbursed by the benefiting departments. Agency Funds: These funds account for assets held by the City as an agency for assessment district bondholders. e. Assets, Liabilities and Net Assets or Equity Investments For financial reporting purposes, investments are adjusted to their fair value. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. Some investments are valued on an unamortized cost basis. For these investments, there is no material difference from fair value. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund's sharer in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balance. Cash and Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short-term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Cash equivalents also represent the proprietary fund's share in the cash and investment pool of the City of La Quinta. Cash equivalents have an original maturity date of three months or less from the date of purchase. For purposes of the statement of cash Flows, the entire balance of cash and investments on the combined balance sheet for the proprietary funds is considered cash and cash equivalents. 279 42 City of la Quinta Notes to Financial Statements (Continued) Note 1: Summary of Significant Accounting Policies (Continued) Inventory Inventory is valued at cost using the first in / first out (FIFO) method. The City uses the consumption method of accounting for inventories. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed capital assets are valued at their estimated fair market value at the date of the contribution. Generally, capital asset purchases in excess of $5,000 are capitalized if they have an expected useful life of three years or more. Capital Assets include public domain (infrastructure) consisting of certain improvements including roads, streets, sidewalks, medians, and storm drains. Capital assets used in operations are depreciated over their estimated useful lives using the straight-line method in the government -wide financial statements and in the fund financial statements of the proprietary funds. Depreciation is charged as an expense against operations and accumulated depreciations is reported on the respective balance sheet. The following schedule summarizes capital asset useful lives: Buildings and improvements 10-30 years Equipment and furniture 3-20 years Vehicles 5-10 years Infrastructure 10-50 years Software 5-10 years Compensated Absences Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 and 40 days, respectively. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage increases by 25% for each five-year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the completion of ten years of continuous employment. 2du 43 City of La Quinta Notes to Financial Statements (Continued) Note 1: Summary of Significant Accounting Policies (Continued) Fund Balance In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Il. STEWARDSHIP Note 2: Stewardship, Compliance and Accountability a. Budgetary Data General Budget Policies The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City manager or his designee is authorized to transfer budgeted amounts between the accounts of any department or funds are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Encumbrances Encumbrances are estimations of costs related to unperformed contracts for goods and services. These commitments are recorded for budgetary control purposes in the General, Special Revenue, and similar governmental funds. Encumbrances outstanding at year-end are reported as a reservation of fund balance. They represent the estimated amount of the expenditure ultimately to result if unperformed contracts in process at year end are completed. They do not constitute expenditures or estimated liabilities. Budget Basis of Accounting Budgets for governmental funds are adopted on a basis consistent with generally accepted accounting principles (GAAP). b. At June 30, 2008, the following funds had deficit fund balances: Major Capital Projects Funds: Civic Center $ (9,393,000) Major Debt Service Funds: Redevelopment Agency PA No. 2 (4,455,247) Nonmajor Capital Projects Funds Library (1,084,327) RCTC (318,391) Parks and Recreation (1,513,574) Library Development (1,949,006) Fire Facility (939,634) 281 44 City of La Quinta Notes to Financial Statements (Continued) Note 2: Stewardship, Compliance and Accountability (Continued) c. Excess of expenditures over appropriations are as follows: Expenditures for the year ended June 30, 2008, exceeded the appropriations of the General Fund and major special revenue funds as follows: Budget Actual Variance General Fund: General Government Fiscal services $ 830,776 $ 849,270 $ (18,494) City Manager 610,272 645,374 (35.102) Capital outlay - 37,616,690 (37,616,690) ' Public Safety Building & safety admin 296,792 338,040 (41,248) Building 1,039,818 1,154,461 (114,643) Public Works Construction management 680,904 1,333,130 (652,226) Variance relates to capital assets related to Highway 111 that were contributed to the City by CalTrans. Ill. DETAILED NOTES ON ALL FUNDS Note 3: Cash and Investments Cash and investments as of June 30, 2008, are classified in the accompanying financial statements as follows: Statement of Net Assets Cash and investments $ 155,927,887 Cash with fiscal agent 40.831,407 Statement of Fiduciary Net Assets: Cash and investments 609.164 Total cash and investments $ 197,368,458 Cash and investments as of June 30, 2008, consist of the following: Cash on hand $ 1,250 Deposits with financial institutions (1,533.145) Investments 198.900,353 Total cash and investments $ 197,368,458 282 W, City of La Quinta Notes to Financial Statements (Continued) Note 3: Cash and Investments (Continued) Investments Authorized by the California Government Code and the Entity's Investment Polic The table below identifies the investment types that are authorized by the California Government Code and the City's investment policy. The table also identifies certain provisions of the California Government Code (or the City's investment policy, if more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. Investment Types Authorized by State Law U.S. Treasury Obligations U.S. Agency Securities Commercial Paper Certificates of Deposit Medium -Term Notes Money Market Mutual Funds Local Agency Investment Fund (LAIF) Investment Agreements 'Maximum 'Maximum Investment `Maximum Percentage of In One Maturity Portfolio Issuer 5 years None None 3 years None $20 million 90 days 15% $5 million 3 years 60% None 3 years 10% $5 million 60 days 60% 10% N/A 25% $40 million N/A N/A N/A Based on state law requirements or investment policy requirements, whichever is more restrictive Investments Authorized by Debt Agreements Investments of debt proceeds held by bond trustee are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy. The table below identifies the investment types that are authorized for investments held by bond trustee. The table also identifies certain provisions of these debt agreements that address interest rate risk, credit risk, and concentration of credit risk. Maximum Maximum Percentage Authorized Investment Type Maturity Allowed U.S. Treasury Obligations None None U.S. Agency Securities None None Banker's Acceptance 360 days None Commercial Paper 270 days None Money Market Mutual Funds N/A None Negotiable Certificates of Deposit 360 days None Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes In market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. 280 46 City of La Quinta Notes to Financial Statements (Continued) Note 3: Cash and Investments (Continued) One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of short term and long term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the City's investments (including investments held by bond trustee) to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: Remaining Maturely (in Months) 3 Months 4 to 6 13 to 18 Investment Tvoe Total or Less Months 7 to 12 Months Months U.S. Treasury bills Federal agency securities: Federal Home Loan Mortgage Corp Federal Home Loan Bank Federal Farm Credit Bank Commercial paper Medium term notes State investment pool Held by bond trustee: Money market funds U.S. Treasury bills Total $ 13,958,686 $ 13,958,686 $ 19,883,579 9,982,785 7,428,655 2,472,139 20,016,078 - 20.016,078 - 19,812,974 4,996,343 9,905,130 4,911,501 27,000,184 27,900,184 - - 7,971,357 - 2,986,493 3,004,352 1,980,512 48.525,976 48,625,976 - - - 12,104,440 12,104,440 - 28,727,079 4,978,679 23,748,400 $ 198,900,353 $ 122,447,093 $ 64,084,756 $ 10,387,992 $ 1,980,512 Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationalty recognized statistical rating organization. The City's investment policy limits investments in commercial paper to those rated A-1 and P-1 or higher from Standard and Poor's (S&P) and Moody's, respectively; medium term notes that are rated "AA" or higher by S&P; and money market mutual funds that are rated "AAA". The quality of U.S. Treasury securities is not analyzed since they are not deemed to have credit risk. As of June 30, 2008, the City had investments with a variety of issuers, all of which were 'investment grade' and were legal under state and municipal law. The City's investments in commercial paper were all rated A-1 and P-1 or higher from S&P and Moody's. The City's investments in medium tern notes were all rated AA or better by S&P. The City's investments in money market mutual funds and federal agency securities were all rated "AAA' by S&P and Moody's. As of June 30, 2008, the City's investments in external investment pools were unrated. Concentration of Credit Risk The investment policy of the City contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code, except for U.S. Agency Securities (limited to a face value of $20 million) and Commercial Paper and Medium -Term Notes (limited to a face value of $5 million). As of June 30, 2008, the following are investments in any one issuer (other than U.S. Treasury securities, mutual funds, and external investment pools) that represent 5% or more of total City investments. Federal Home Loan Mortgage Corp. 10.00% Federal Home Loan Bank 10.06% Federal Farm Credit Bank 9.96% 284 47 City of La Quinta Notes to Financial Statements (Continued) Note 3: Cash and Investments (Continued) Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker -dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. Investment in State Investment Pool The Entity is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by the California Government Code under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro-rata share of the fair value provided by LAW for the entire LAIF portfolio (in relations to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. GASB Statement No. 31 The City adopted GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools, as of July 1, 1997. GASB Statement No. 31 establishes fair value standards for investments in participating interest earning investment contracts, external investment pools, equity securities, option contracts, stock warrants and stock rights that have readily determinable fair values. Accordingly, the City reports its investments at fair value in the balance sheet. All investment income, including changes in the fair value of investments, is recognized as revenue in the operating statement. Note 4: Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes that are received from the County within sixty days after year-end. Lien date January 1 Levy date July 1 Due dates November 1 and February 1 Collection dates December 10 and April 10 28 48 City of La Quinta Notes to Financial Statements (Continued) Note 4: Property Taxes (Continued) The La Quinta Redevelopment Agency's primary source of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency; all taxes on the `frozen' assessed valuation of the property are allocated to the City and other districts. The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, an increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. Note 5: Notes Receivable In September 1994, the Redevelopment Agency sold certain real property to LINC Housing for $2,112,847. The property was used to construct single-family homes and rental units to increase the Citys supply of low and moderate income housing. The note bears interest at 6% per annum and is due in full on June 15, 2029. In December 2000, the Redevelopment Agency entered into an agreement with LINC Housing to receive $9,500,000 as a reimbursement for Agency costs incurred for the construction of infrastructure related to the development of senior apartments. Payments are due to the Agency based on annual positive cash flow generated by the rental of the units. All unpaid principal and interest on the note are due frfty-five years after the completion of the project. Interest on the note accrues at 3% per annum. Other notes receivable Total notes receivable balance at June 30, 2008 Outstanding Balance at June 30, 2008 $ 3.641,983 9,443,802 40,675 $ 13,126,460 2t3o 49 City of La Quinta Notes to Financial Statements (Continued) Note 6: Capital Assets Capital asset activity for governmental activities for the year ended June 30, 2008, is as follows: Beginning Ending Balance at Balance at July 1, 2007 Additions Deletions Transfers June 30, 2008 Governmental Activities: Capital assets, not being depredated: Land $ 75,077,785 $ 5,988,776 $ 68.000 $ (352,687) $ 80,645,874 Night of way 260,717,812 21,958,614 - - 282,676,426 Construction -in -progress 42,662.144 45,456,601 26,841,354 (21,578,184) 39,699,207 Total Capital Assets, Not Being Depredated Capital assets, being. depredated. Buildings and improvements Equipment and furniture Vehicles Infrastructure Total Capital Assets, Being Depreciated Less accumulated depredation. Buildings and improvements Equipment and furniture Vehides Infrastructure Total Accumulated Depredation Total Capital Assets, Being Depreciated, Net Governmental Activities Capital Assets, Net 378,457.741 73,403,991 26,909,354 (21,930,871) 403,021,507 37,263,921 158,939 65,082 17.769,935 55.127,713 2,046,095 315,336 377,826 - 1,983,605 1,366,729 302,315 84,326 - 1,584,718 130,193,911 18.728,146 909,097 3,808.249 151,821,209 170,870,656 19,504,736 1,436,331 21,578,184 210,517,245 9,230,538 1,578.325 36,648 - 10,772,215 1,290,670 139.342 359,937 - 1,070,075 844,442 168,335 83,993 - 928,784 60,149.383 4,443,442 755,063 - 63,837,762 71,515,033 6,329,444 1235.641 - 76,608,836 99,355.623 13,175,292 200.690 21.578,184 133.908,409 $ 477,813,364 $ 86,579,283 $ 27,110,044 $ (352,687) ` $ 536,929,916 (`) Relates to transfers between Governmental activities and Business -Type activities. Depreciation expense was charged to the following functions in the Statement of Activities: General government $ 87,134 Public safety 826,355 Planning and development 16,666 Community services 845,037 Public works 4,554,252 Total governmental activities $ 6,329,444 287 50 City of La Quinta Notes to Financial Statements (Continued) Note 6: Capital Assets (Continued) Capital asset activity for business -type activities for the year ended June 30, 2008, is as follows: Beginning Ending Balance at Balance at July 1, 2007 Additions Deletions Transfers June 30, 2008 Business -Type Activities: Capital assets, not beingdepreciafed: Land $ 36,458,147 $ 29,998 $ $ 352,687 $ 36,840,832 Total Capital Assets, Not Being Depreciated 36,458,147 29,998 - 352,687 36,840,832 Capital assets, being depreciated: Buildings and improvements 6,591,432 45,033 - - 6,636,465 Equipment and furniture 1,770,849 259,774 251,475 1,779,148 Vehicles 20,348 - - - 20,348 Software 20,255 - - - 20,255 Total Capital Assets, Being Depredated 8,402,884 304,807 251.475 8,456,216 Less accumulated depreciation: Buildings and improvements 569,728 233,804 - - 803,532 Equipment and furniture 753,130 456,657 203,754 - 1,006,033 Vehicles 10,173 4,070 - - 14243 Software 10.127 4,051 14,178 Total Accumulated Depredation 1,343,158 698.582 203,754 1,837,986 Total Capital Assets, Being Depredated, Net 7,059,726 (393,775) 47,721 6,618,230 Governmental Activities Capital Assets, Net $ 43,517,873 $ (363,777) $ 47,721 $ 352,687 ' $ 43,459,062 (`) Relates to transfers between Governmental activities and Business -Type activities. Depreciation expense was charged to the following function in the Statement of Activities: Golf Course $ 698,582 288 51 City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Term Liabilities — Governmental Activities a. Changes in Long -Tenn Debt The following is a summary of changes in governmental long-term liabilities of the City for the fiscal year ended June 30, 2008: Beginning Balance at Balanceat June Due within one July 1, 2007 Additions Deletions 30, 2008 year City: Compensated absences payable $ 734,054 $ 921,291 $ 822,190 $ 833,155 $ 833.155 Due to the Coachella Valley Association of Governments 278,311 - 50.000 228,311 50,000 Developer Agreement Payable 643,539 - 143,753 499,786 155,972 Copier Lease Payable - 182,094 - 182.094 32,925 Redevelopment Agency: RDA Project Area No. 1: Tax allocation bonds 139,145,000 - 2,795,000 136,350,000 2,960,000 Pass -through agreements payable: Coachella Valley Unified School District 4,431,179 - 770,558 3,660,621 785,968 RDA Project Area No. 2: Tax allocation bonds 6,025,000 - 110,000 5,915,000 115,000 Due to County of Riverside 1.750,000 - 150,000 1,600,000 200,000 Financing Authority Revenue bonds 93,645,000 - 1,930,000 91,715,000 1,995,000 Total $ 246,652,083 $ 1,103,385 $ 6,771.501 240,983,967 $ 7,128,020 Less: Unamortized premiums/discounts (841,087) Net Long -Term Debt $ 240,142,880 For the governmental activities, accrued employee benefits are generally liquidated by the general fund. b. A description of individual issues of debt (excluding defeased bonds) outstanding as of June 30, 2008, is as follows: Due to the Coachella Valley Association of the Governments The City of La Quinta entered into an Interchange Reimbursement Agreement with the Coachella Valley Association of Governments (CVAG) to finance capital improvements at the Washington Street 1-10 interchange. The City has agreed to reimburse CVAG $828,311 over a period of seventeen years beginning July 31, 1996. The annual payments to CVAG range from $28,311 to $50,000. At June 30, 2008. the balance payable was $228,311. ,. 289 52 City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) The minimum annual requirements to amortize the payable to Coachella Valley Association of Governments as of June 30, 2008, are as follows: Principal 2008 - 2009 $ 50,000 2009 - 2010 50,000 2010 - 2011 50,000 2011 - 2012 50,000 2012 - 2013 28,311 Totals $ 228.311 Developer Agreement Payable In December 1998, the City entered into a tax sharing agreement with Stamko Development Co. in relation to the development of an auto mall located within the City. For a period of ten years, the agreement requires the City to make quarterly payments to the developer in the amount of 33% of the sales and use tax revenues generated by the site up to a maximum amount of $122,250 in any twelve month period. Additionally, if the sales and use tax revenues generated exceed $530,000, adjusted annually by the CPI index, the City is required to pay $76,204 for that year for a maximum of ten years, based upon a $500,000 note at an interest rate of 8.5%. For the year ended June 30, 2008, the City paid the developer $122,250 in sales tax reimbursement and $21,503 since the sales tax generatedexceeded the required amount. The balance at June 30, 2008, is $499,786. The minimum annual requirements to amortize the developer agreement payable as of June 30, 2008, are as follows: Principal Interest 2008 - 2009 $ 155,972 $ 42,482 2009 - 2010 169,230 29,224 2010-2011 174,584 23,870 Totals $ 499,786 $ 95,576 Copier Lease Payable In June 2008, the City entered into a 5-year lease agreement for photocopiers for $182,094 maturing in monthly increments ranging from $2,682 in July 2008 to $3,417 in June 2013, with interest payable monthly at 4.93%. This lease agreement qualifies as a capital lease for accounting purposes and therefore, has been recorded at the present value of the future minimum lease payments at the inception date. 290 W City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) The minimum future lease obligations and the net present value of the lease payments as of June 30, 2008 are as follows: Year Ending June 30, Total 2009 $ 44,358 2010 44,358 2011 44,358 2012 44,358 2013 44,358 Total Payments $ 221,790 Less Amount Representing Interest (39,696) Outstanding Principal $ 182,094 Tax Allocation Bonds As of June 30, 2008, the following issuances of Tax Allocation Bonds were outstanding: Series 1994 Proiect Area No. 1 Tax Allocation Refunding Bonds, Series 1994, were issued by the Agency on May 5, 1994, in the amount of $26,665,000 to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990- The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 3.80% to 8% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not just subject to redemption prior to maturity. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2008, is $10,785,000. The minimum annual requirements to amortize the bond payable as of June 30, 2008, are as follows: Principal Interest 2008-2009 $ 1,865,000 $ 719,233 2009-2010 2,000,000 578,160 2010-2011 2,145,000 426,868 2011 -2012 2,305,000 264,443 2012-2013 2,470,000 90,155 $ 10,785,000 $ 2,078,859 291 54 City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) Series 1998. Proiect Area No. 1 Tax allocation refunding bonds, Series 1998, in the amount of $15,760,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1991. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 5.20% to 5.25% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 1. Term Bonds maturing September 1, 2028, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2013, and on each September 1 thereafter, through September 1, 2028. at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2008, is $15,760,000. The minimum annual requirements to amortize the bond payable as of June 30, 2008, are as follows: Pnncipal Interest 2008 - 2009 $ - $ 819.520 2009 - 2010 - 819,520 2010 - 2011 - 819,520 2011 - 2012 - 819,520 2012 - 2013 - 819,520 2013-2018 3,635,000 3,644,030 2018-2023 4,690,000 2,567,500 2023-2028 6,035,000 1,179,750 2028-2033 1,400,000 36,400 Totals $ 15,760,000 $ 11,525,280 Series 1998, Proiect Area No. 2 Tax allocation refunding bonds, Series 1998, in the amount of $6,750,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1992. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 2. Interest rates on the bonds range from 3.75% to 5.28% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 2. Tenn Bonds maturing September 1, 2028 and September 1, 2033, are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2009 and September 1, 2019, respectively, and on each September 1 thereafter at a price equal to the principal amount thereof plus accrued interest. 291 City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2008, is $5,915,000. The minimum annual requirements to amortize the bond payable as of June 30, 2008, are as follows: Principal Interest 2008- 2009 $ 115,000 $ 305,184 2009 - 2010 120.000 299.550 2010 - 2011 125,000 293,272 2011- 2012 130,000 286,738 2012 - 2013 140,000 279,819 2013 - 2018 800,000 1,282,756 2018 - 2023 1,030,000 1,047,784 2023 - 2028 1,335,000 738.806 2028-2033 1,720,000 339,938 2033 - 2038 400,000 10,500 Totals $ 5,915,000 $ 4,884,347 Series 2001 Proiect Area No. 1 On August 15, 2001, the Agency issued tax allocation bonds in the amount of $48,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2001 tax allocation bonds were issued at a discount of $422,400 and issuance costs of $1,517,325. The bonds consist of $17,280,000 of term bonds that accrue interest at 5.00% and mature on September 1, 2021, and $30,720,000 of term bonds that accrue interest at 5.18% and mature on September 1, 2031. The interest and principal on the bonds are payable from pledged tax increment revenues A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2008, is $48,000,000 with an unamortized discount of $401,975. The minimum annual requirements to amortize the bond payable as of June 30, 2008, are as follows: Principal Interest 2008 - 2009 $ - $ 2,430,720 2009 - 2010 - 2.430, 720 2010 - 2011 - 2,430,720 2011 - 2012 - 2,430,720 2012 - 2013 - 2,430,720 2013 - 2018 8,660,000 11,113,600 2018-2023 11,050,000 8,659,885 2023-2028 14,145,000 5,482,373 2028 - 2033 14,145,000 1,487,798 Totals $ 48,000,000 $ 38,897,256 ,. 293 City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Tenn Liabilities — Governmental Activities (Continued) Series 2002. Project Area No. 1 On June 12, 2002, the Agency issued tax allocation bonds in the amount of $40,000,000 to finance capital projects benefiting the La Quinta redevelopment Project Area No. 1. The 2002 tax allocation bonds were issued at a discount of $360,000 and issuance costs of $1,250,096. The bonds consist of $6,355,000 of serial bonds and $33,645,000 of term bonds. Interest Rates on serial bonds range from 1.75% and 4.00% and are payable semi-annually on March 1 and September 1 of each year until maturity. Term bonds accrue interest at 5.00% and 5.125% and mature on September 1, 2022 and September 1, 2023. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2008, is $37,060,000 with an unamortized discount of $353,695. The minimum annual requirements to amortize the bond payable as of June 30, 2008, are as follows: Principal Interest 2008 - 2009 $ 635,000 $ 1,8 99,914 2009 - 2010 660,000 1,807,556 2010 - 2011 680,000 1,782,926 2011 - 2012 705,000 1,756,429 2012 - 2013 735,000 1,727,981 2013 - 2018 3,875,000 8,100,781 2018 - 2023 4,945,000 7,003,781 2023-2028 6,330,000 5,583,175 2028 - 2033 18,495,000 3,004,659 Totals $ 37,060,000 $ 32,597,202 Series 2003 Project Area No 1 On September 1, 2003, the Agency issued tax allocation bonds in the amount of $26,400.000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2003 tax allocation bonds were issued at a discount of $277,200 and issuance costs of $629,191. Interest is payable semi-annually on March 1 and September 1 of each year, commencing March 1, 2004. Interest payments range from 4.24% to 6.44% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2013 through September 1, 2032, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2004, September 1, 2014, and September 1, 2024, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. The principal balance of outstanding bonds at June 30, 2008. is $24,745,000 with an unamortized discount of $231,628. 57 294 City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) The minimum annual requirements to amortize the bond payable as of June 30, 2008, are as follows: Principal Interest 2008-2009 $ 460,000 $ 1,530,802 2009-2010 475,000 1,508,106 2010 - 2011 505,000 1,481,401 2011-2012 530,000 1,453,198 2012-2013 560,000 1,423,495 2013-2018 3,315.000 6,569,346 2018 - 2023 4,485,000 5,364,860 2023 - 2028 6,095,000 3,707,560 2028 - 2033 8,320,000 1,406,496 Totals $ 24,745,000 $ 24,445,264 Pass -through Agreements Payable - Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District), which provides for the payment to the District a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in furtherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012, in amounts ranging from $421,168 to $834,076, for a total amount of $15,284,042. Tax increment payments outstanding at June 30, 2008, totaled $3,660,621. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school busses, and expansion or rehabilitation of current facilities. The minimum annual requirements to amortize payable to Coachella Valley Unified School District as of June 30, 2008, are as follows: Principal 2008 - 2009 $ 785,968 2009 - 2010 801,688 2010 - 2011 817,722 2011 - 2012 834,076 2012 - 2013 421,167 Totals $ 3,660,621 Due to County of Riverside - Proiect Area No. 2 Based on an agreement dated July 5, 1989, between the Agency and the County of Riverside, until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to the County 50% of the County portion of tax increment. At the County's option, the County's pass -through portion can be retained by the Agency to finance new County facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld from the County. The tax increment is to be paid to the County in amounts ranging from $100,000 to $250,000 over a payment schedule through June 30, 2015. Interest does not accrue on this obligation. The balance at June 30, 2008, is $1,600,000. 29i 58 City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) The minimum annual requirements to amortize amounts due to the County of Riverside as of June 30, 2008, are as follows: Principal 2008 - 2009 $ 200,000 2009 - 2010 200,000 2010 - 2011 200,000 2011 -2012 250,000 2012 - 2013 250,000 2013 - 2018 500,000 Totals $ 1,600,000 1996 Lease Revenue Refundino Bonds On November 15, 1996, the Authority issued $8,790,000 of 1996 Lease Revenue Refunding Bonds to defease the remaining 1991 Local Agency Revenue Bonds in the amount of $8,200,000 and to provide funds for construction of remaining improvements to the La Quinta Civic Center site. The bonds consist of $3,630,000 of serial bonds and $5,150,000 of term bonds. The serial bonds will accrue interest at rates between 3.70% and 5.30% and principal amounts mature between October 1, 1997 and October 1, 2008, in amounts ranging from $285,000 to $380,000. The tens bonds accrue interest at a rate of 5.55% and mature on October 1, 2018. A surety agreement has been purchased to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The amount of principal outstanding at June 30, 2008, is $5,540,000. The minimum annual requirements to amortize the bond payable as of June 30, 2008, are as follows: Principal Interest 2008 - 2009 $ 380,000 $ 296,450 2009 - 2010 400,000 275,280 2010 - 2011 420,000 252,525 2011 - 2012 445,000 228,521 2012 - 2013 470,000 203.130 2013 - 2018 2,775,000 582,056 2018 - 2023 650,000 18,038 Totals $ 5,540,000 $ 1,856,000 2004 Series A Local Agency Revenue Bonds On June 29, 2004, the La Quinta Financing Authority issued revenue bonds in the amount of $90,000,000 to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and La Quinta Redevelopment Project Area No. 2 and to advance refund the Agency's Redevelopment Project Areas No. 1 and 2, 1995 Housing Tax Allocation Bonds. The 2004 local agency revenue bonds were issued with issuance costs of $2,600,229 and a premium of $476,496. 59 City of La Quinta Notes to Financial Statements (Continued) Note 7: Changes in Long -Term Liabilities — Governmental Activities (Continued) Interest is payable semi-annually on March 1 and September 1 of each year, commencing September 1, 2005. Interest payments range from 3% to 525% per annum. The interest and principal on the bonds are payable from pledged tax increment revenues. Term bonds maturing on September 1, 2024, September 1, 2029 and September 1, 2034, are subject to mandatory redemption from minimum sinking fund payments, in part by lot, on September 1, 2017, September 1, 2025, and September 1, 2030, respectively, and on each September 1 thereafter at a redemption price equal to the principal amount thereof plus accrued interest to the redemption date. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2008, is $86,175,000 with an unamortized premium of $146,211. The minimum annual requirements to amortize the bond payable as of June 30, 2008, are as follows: Principal Interest 2008 - 2009 $ 1,615,000 $ 4,304,994 2009 - 2010 1,670,000 4,243,331 2010 - 2011 1,740,000 4,175,131 2011 - 2012 1,805,000 4,099,719 2012 - 2013 1,890,000 4,016,581 2013 - 2018 10,925,000 18.533,713 2018 - 2023 14,090,000 15,279,906 2023 - 2028 18,165,000 11,107,313 2028 - 2033 23,235,000 5,912,966 2033 - 2038 11,040,000 572,975 Totals $ 86,175,000 $ 72,246,629 Note 8: Changes in Long -Tenn Liabilities — Business -type Activities Changes in business -type long-term liabilities for the year ended June 30, 2008, were as follows: Balance at Balance at Due within July 1, 2007 Additions Deletions July 1, 2008 one year Golf Course: Capital leases payable $ 825,848 $ 259,774 $ 404.575 $ 681,047 $ 395,831 The City of La Quinta entered into several capital lease agreements for the operation of the Silver Rock Golf Resort. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of their future minimum lease payments as of the inception date. 297 m City of La Quinta Notes to Financial Statements (Continued) Note 8: Changes in Long -Tenn Liabilities — Business -type Activities (Continued) Obligations under capital leases are as follows: National City Golf Finance The present value of the minimum, lease payment on golf carts was capitalized at using an incremental borrowing rate of 6.50% at the inception of the lease. The lease is payable in 36 monthly installments of $7,962 which began February 1, 2008. $ 226,643 The present value of the minimum lease payment on golf equipment was capitalized at $273,642 using an incremental borrowing interest rate of 9.68% at the inception of the lease. The lease is payable in 60 monthly installments of $5,771, which began May 1, 2005. 96,331 The present value of the minimum lease payment on golf equipment was capitalized at $543,118 using an incremental borrowing interest rate of 9.0% at the inception of the lease. The lease is payable in 60 monthly installments of $9,318, which began January 1, 2005. 166,236 The present value of the minimum lease payment on golf equipment was capitalized at $50,911 using an incremental borrowing interest rate of 8.0% at the inception of the lease. The lease is payable in 48 monthly installments of $1243, which began November 28, 2004. 4,890 The present value of the minimum lease payment on golf carts was capitalized at $26,674 using an incremental borrowing interest rate of 7.0% at the inception of the lease. The lease is payable in 36 monthly installments of $824, which began February 1, 2006. 5,633 The present value of the minimum lease payment on lawn equipment was capitalized at $90,554 using an incremental borrowing interest rate of 6.99% at the inception of the lease. The lease is payable in 36 monthly installments of $2,796, which began October 1, 2006 40,043 The present value of the minimum lease payment on golf equipment was capitalized at $21,569 using an incremental borrowing interest rate of 7.5% at the inception of the lease. The lease is payable in 48 monthly installments of $522, which began December 1, 2005. 8,386 VGM Financial Services The present value of the minimum lease payment on software was capitalized at $63,525 using an incremental borrowing interest rate of 10.74% at the inception of the lease. The lease is payable in 60 monthly installments of $1,373, which began April 1, 2005. 22,731 TFG-California, L.P. The present value of the minimum lease payment on a GPS system was capitalized at $284,650 using an incremental borrowing interest rate of 7.3% at the inception of the lease. The lease is payable in 48 monthly installments of $6,840, which began November 11, 2005- 110,154 Total capital leases payable as of June 30, 2008 $ 681,047 298 ::31 City of La Quinta Notes to Financial Statements (Continued) Note 8: Note 9: Note 10: Note 11 Changes in Long -Term Liabilities — Business -type Activities (Continued) The following schedule summarizes the debt to maturity payments for capital leases: Principal Interest 2008 - 2009 $ 395,831 $ 30,497 2009 - 2010 230,674 8,992 2010-2011 54,542 1,188 Total $ 681,047 $ 40,677 Debt Without Governmental Commitment The City of La Quinta sold Improvement Bonds issued pursuant to the California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The bonds are neither general obligations of the City nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof, therefore, they are not included in the long-term liabilitys in the accompanying financial statements. The City is not liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments and forwarding the collections to bondholders. The following is a summary of Improvement Bonds outstanding at June 30, 2008: Amount Outstanding at Proceeds Maturity Date Interest Rate June 30, 2008 Assessment District No. 97-1 $ 705,262 Assessment District No. 2001-1 2,285,000 Conduit Debt Financing 9/2l2018 4.10% - 5.20% $ 460,000 9fJJ2015 5.00%-660% 1,120,000 2002 Series B Multifamily Housing Revenue Bonds In April 2002, the La Quinta Redevelopment Agency issued $3,000,000 of 2002 Series B Multifamily Housing Revenue Bonds to provide financing for the acquisition, construction and equipping of a multifamily senior rental housing project known as Miraflores Apartments located in the City of La Quinta. The bonds mature on June 1, 2035, and bear interest at 5.5% per annum. Outstanding bonds at June 30, 2008, are $2,880,000. The bond is secured solely by the credit facility, Fannie Mae, and by a pledge of the trust estate comprised of bond proceeds and property. The bond is not an obligation of the issue, but payable solely from the security. Interfund Receivables and Payables The composition of current interfund receivable and payable as of June 30, 2008, are as follows: Due to Other Funds Non -Major Governmental TOTAL Due From Other Funds General Fund $ 19.414 $ 19,414 RDA PA #2 Debt Service 5,684,047 5,684,047 Non -Major 312,000 312,000 Total: $ 6,015,461 $ 6,015,461 62 299 City of La Quinta Notes to Financial Statements (Continued) Note 11: Interfund Receivables and Payables (Continued) The due to the General Fund and RDA PA#2 Debt Service Fund were the results of routine interfund transactions not cleared prior to year-end. The composition of noncurrent interfund receivable and payable as of June 30, 2008, are as follows: Advances From Other Funds RDA PA #1 RDA PA #2 Non -Major Civic Center Debt Service Debt Service Golf Course Governmental TOTAL Advances to Other Funds General Fund $ 9,393,000 $ 12,000,000 $ 19,378,966 $ 3,415,275 $ 1,077,725 $ 45,264,966 Redevelopment Agency - - - - 3,462,579 3,462,579 PA No. 1 Capital Projects Non -Major Governmental - - - - 939,634 939,634 Total: $ 9,393,000 $ 12,000,000 $ 19,378,966 $ 3,415,275 $ 5,479,938 $ 49,667,179 a) As of June 30, 2008, the amount due to the General Fund from RDA PA No. 1 Debt Service was $12,000,000. This consists of an outstanding advance of $6,000,000 loaned to the Redevelopment Agency with repayment beginning in 2030131 and accrued interest at 10% per annum. The other outstanding advance of $6,000,000 loaned to the Redevelopment Agency requires repayments beginning in 2030/31 and accrues interest at 7% per annum. b) As of June 30, 2008, the amount due to the General Fund from RDA PA No. 2 Debt Service was $19,378,966. This consists of a $10,000,000 advance loaned to the Redevelopment Agency with repayment beginning in 2035136 and accrued interest at 10% per annum and a $9,378,966 advance loaned to the Redevelopment Agency accruing interest at 7% on December 4, 2007, with an anticipated repayment date of 2018/2019. c) As of June 30, 2008, the General Fund has advanced to the Golf Course fund $3,415,275. The advances accrue interest at the City's investment pool rate and are to be repaid by the golf course out of future profits. d) In July 2002, an advance of $4,167,912 was made to provide funding for the development of the publicly owned improvements to the La Quinta Community Park. The advance accrues interest at the earnings rate of the City's investment pool fund. As of June 30, 2008, the remaining balance of the advance for the La Quinta Community Park is $1,513,574. e) In April 2005, another advance of $2,490,273 was made to provide funding for the construction of the public library. The advance accrues interest at the earnings rate of the City's investment pool fund. The remaining balance of this advance at June 30, 2008, is $1,949,005. f) In February 2003, the Redevelopment Agency Capital Projects — PA No. 2 Fund advanced $1,350,131 to the Fire Facility Fund to provide funding for the development of the City's north fire station. The advance accrues interest equal to the earning rate of the City's Investment Pool Funds and is to be repaid by the year 2039. As of June 30, 2008, the remaining balance of the advances is $939,634. 63 •. 300 City of La Quinta Notes to Financial Statements (Continued) Note 11: Interfund Receivables and Payables(Continued) g) In September 2006, an advance up to $9,615,094 for the City Hall expansion from the General Fund to the Civic Center Developer Impact Fee Fund was approved. As of June 30, 2008, the Civic Center expansion was completed and the amount of the advance was $9,393,000 outstanding. The advance accrues interest that would have been earned by the Local Agency Investment Fund. Note 12: Interfund Transfers TRANSFERS OUT LmNodeate ROAPAS1 General IncomeH 3" Capdal Upd.1 ROAPA#1 RDA PAR N Mapr Iniemd F M PAR lw'r mem Prmpds Cry Center Debi Semce OeM Semce Gowmmedal Serra Fwds TOTAL TRANSFERS IN General Fund S - $ S f - S - f - S - S 313.134 S t 313,134 LowNadaate Mrana Hw3ag PAR - - - - - - %378,966 - - 9.378,966 CapWl lmpr eg 810,135 2.111,826 - 3,623.1& 6,24g662 - 20.5M,Ua 1.262.074 4Q624.4n RDA PA 81 Capeal P"q - - 25000.000 180,]55 25.180.355 RDA PA di DW Sense - - - - - 4,557,990 4.557,990 RDA PA 82 Debt Semce - 1955,816 - - - - 1,955,846 Na-Mapr Go3e,n el 2,000 313,156 40,000 3970,960 1955,846 342.000 6593,%2 Tdai t 812.M S 4,380928 $ 40,000 S 3.623,184 $ 6,240.662 f 28.970.960 $ 11,334.812 $ 31,940D27 S 1.262.074 S 88.604,682 The following describes the major transfers in and transfers out included in the financial statements: a) $4,557,990 was transferred from the Low/Moderate Housing Project Area No. 1 Fund to the RDA Project Area No.1 Debt Service Fund to pay a portion of the 2004 Series A Local Agency Revenue Bond debt service. b) $2,053,345 was transferred from the Low/Moderate Housing Project Area No. 2 Fund to the Capital Improvement Fund to pay for various capital projects. $1,955.845 was transferred from the Low/Moderate Housing Project Area No. 2 Fund to the RDA Project Area No. 2 Debt Service Fund to pay a portion of the 2004 Series A Local Agency Revenue Bond debt service. c) $3,970,961 and $1,955,845 was transferred from the RDA Project Area No. 1 and 2 Debt Service Funds, respectively, to the Financing Authority Debt Service Fund to pay a portion of the 2004 Series A Local Agency Revenue Bond debt service. $25,000,000 was transferred from RDA Project Area No. 1 Debt Service Funds to the RDA Capital Projects — PA No. 1 Fund to fund various capital projects within the Project Area. d) $3,623,184 was transferred to the Capital Improvement Fund from the RDA Capital Projects — PA No. 1 Fund to fund various capital projects throughout the City. e) $21,294,034 was transferred to the Capital Improvement Fund from the RDA 2004 Low/Mod Bond Fund for various capital projects funded by bond proceeds. f) The Library Fund transferred to the Capital Improvement Fund $2,821,281 to fund Library Phase 2 and museum expansion project costs. g) $6,240,662 was transferred to the Capital Improvement Fund from the Civic Center Fund to pay for the Civic Center expansion project. 64 3 A City of La Quinta Notes to Financial Statements (Continued) IV. OTHER INFORMATION Note 13: Defined Benefit Pension Plan Plan Description The City of La Quinta contributes to the California Public Employees Retirement System (PERS), a cost sharing multiple -employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost -of -living adjustments and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by State statute and City ordinance. Copies of PERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA 95814. Funding Policy Participants are required to contribute 8% of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate; the current rate is 12.744% of annual covered payroll. The contribution requirements of plan members and the City are established and may be amended by PERS. Annual Pension Cost For 2008, the City's annual pension cost of $902,098 for PERS was equal to the City's required and actual contributions. Three -Year Trend Information for PERS Required Percentage Fiscal Year Contributions Contributed 6/30/2006 $ 400,631 100% 6/30/2007 763,527 100% 6/30/2008 902,098 100% Note 14: Post -Employment Health Benefits The City provides health care benefits to retired employees in accordance with City MOU's. To be eligible, the employee must be at least 50 years of age and have five years of service. The amount provided by the City includes contributions ranging from $81 to $90 toward the group benefit plan for the employee and is financed on a pay-as-you-go basis. As of June 30, 2008, there were three retired employees receiving benefits. The total cost of post -employment health benefits was $3,330. Note 15: Self Insurance The City is a member of the California Joint Powers Insurance Authority (Insurance Authority). The Insurance Authority is composed of 119 California public entities and is organized under a joint powers agreement pursuant to California Government Code §6500 et seq. The purpose of the Insurance Authority is to arrange and administer programs for the pooling of self -insured losses, to purchase excess insurance or reinsurance, and to arrange for group purchased insurance for property and other coverages. The Insurance Authority's pool began covering claims of its members in 1978. Each member government has an elected official as its representative on the Board of Directors. The Board operates through a 9-member Executive Committee. 65 302 City of La Quinta Notes to Financial Statements (Continued) Note 15: Self Insurance (Continued) Self -Insurance Programs of the Authority General Liability Each member government pays a primary deposit to cover estimated losses for a fiscal year (claims year). After the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Claims are pooled separately between police and non -police. Costs are spread to members as follows: The first $30,000 of each occurrence is charged directly to the member's primary deposit; costs from $30,000 to $750,000 and the loss development reserves associated with losses up to $750,000 are pooled based on the members share of losses under $30,000. Losses from $750,000 to $5,000,000 and the associated loss development reserves are pooled based on payroll. Costs of covered claims from $5,000,000 to $50,000,000 are currently paid by excess insurance. Costs of covered claims for subsidence losses from $15,000,000 to $25,000,000 are paid by excess insurance. The protection for each member is $50,000,000 per occurrence and $50,000,000 annual aggregate. Administrative expenses are paid from the Insurance Authority's investment earnings. Workers Compensation The City also participates in the workers' compensation pool administered by the Insurance Authority. Each member pays a primary deposit to cover estimated losses for a fiscal year (claims ydar). After the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Claims are pooled separately between public safety and non-public safety. Each member has a retention level of $50,000 for each loss and this is charged directly to the member's primary deposit. Losses from $50,000 to $100,000 and the loss development reserve associated with losses up to $100,000 are pooled based on the members share of losses under $50,000. Losses from $100,000 to $2,000,000 and employer's liability losses from $5,000,000 to $10,000,000 and loss development reserves associated with those losses are pooled based on payroll. Losses from $2,000,000 to $5,000,000 are pooled with California State Association of Counties — Excess Insurance Authority members. Costs from $2,000,000 to $300,000,000 are transferred to reinsurance carriers. Costs in excess of $300,000,000 are pooled among the Members based on payroll. Protection is provided per statutory liability under California Workers' Compensation law. Administrative expenses are paid from the Insurance Authority's investment earnings. In addition to coverage with the Authority, the City also carries additional coverage for earthquake & flood and real and personal property with Pacific Insurance Co. Coverage is $5,000,000 with a 10% deductible subject to a minimum of $25,000. The total insured value of real and personal property is $36,696,000. An excess earthquake & flood and real and personal property policy is held with Endurance American Specialty Insurance Company. Coverage is $2,500,000 in excess of the $5,000,000 covered by the primary policy. Employee dishonesty, forgery and computer fraud insurance is held with Hartford Insurance Company. Coverage is $1,000,000 with a $5,000 deductible. All risk property insurance, including auto physical damage is held with Lexington Insurance Company. Coverage is up to $10,000,000 per occurrence with various sublimits depending on the property. The total insured value of real and personal property is $50,689,900. During the past three fiscal years none of the above programs of protection have had settlements or judgments that exceed pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. 3�3 M. City of La Quinta Notes to Financial Statements (Continued) Note 16: Contingencies Various claims and suits have been filed against the City in the normal course of operations. Although the outcome of these lawsuits is not presently determinable, in the opinion of management, the resolution of these matters will not have a material adverse effect on the financial position of the City. Vista Dunes Court Yard Homes In October 2007, the La Quinta Redevelopment Agency entered into an agreement pursuant to which it transferred fee title to a parcel generally located at Adams Street and Miles Avenue (the "Site') improved with 80 rental apartment units (the "Housing Development') to National CORE. National CORE, in turn transferred the Site and Housing Development to a limited partnership as a requirement to enter into a 15 year tax credit bond sale. In the future, National CORE is obligated to (1) exercise its option to acquire the Site and Housing Development from the limited partnership at the close of the 15 year tax credit period, as set forth in the partnership agreement, and (2) convey fee title to the Site and Housing Development to the City, as the Agency's successor, on the 55m anniversary of the permanent loan closing. As of the June 30, 2008, the permanent loan closing has not occurred. Note 17: Construction Commitments The following material construction commitments existed at June 30, 2008: Expenditures Contract to date as of Remaining Project Name Amount June 30, 2008 Commitments Silver Rock Resort Infrastructure $ 26,358,941 $ 954,271 $ 25,404,670 Silver Rock Resort Club House 25,412,010 690,917 24,721,093 Silver Rock Resort Entry Feature & Roads 5,594,224 74,897 5,519,327 Dune Palms Road and Ave 48 Housing 30,153,435 15,604,746 14,548,689 Community Park Land Acquisition 8,000,000 2,569 7,997,431 Adams Street Bridge Improvements 12,408,001 69,270 12,338,731 Note 18: Unreserved Fund Balances Unreserved fund balances at June 30, 2008, consisted of the following: Low/Moderate Income RDA PA No RDA PA No Other Housing PA 1 Capital 2 Debt Governmental General Fund No 2 Projects Civic Center Service Funds TOTAL Designated for: Emergency reserves $19.651,824 $ - $ - $ - $ - $ - $ 19,651.824 Cash flaws 3,689.359 - - - - - 3.689.359 Capital improvements 2,100,000 _ _ _ _ _ 2.100,000 Educational purposes - CSUSB 250,000 - - - - - 250,000 Economic development 1.911.131 - - - _ _ Car ver a ryo ppropiiafions 2,673,793 _ - - - 2,673.793 2,673,793 Opembons/projects/transfem 16,734,016 - - - - - 16,734,016 Undesigmted - 16.512,703 39,660,439 (9,393,000) (4,455.247) 41480,125 83,805.020 Total unreserved fund balances (deficit) $47,010,123 $16,512.703 $39,660,439 $(9,393,000) $(4,455,247) $47,480,125 $ 130,815,143 3U4 r-YA City of La Quinta Notes to Financial Statements (Continued) Note 19: Golf Course Management Agreement The City entered into an agreement with Landmark Golf Management LLC (operator) to manage the golf operations at the city -owned SilverRock Gold Course. The Agreement entered into on April 6, 2004, sets forth a five year term commencing upon the completion of the golf course. On January 14, 2005, the golf course was deemed to be complete and management was turned over to the operator. The contract provides that the operator will manage the day to day operations, hire employees, provide golf pro shop and food services, manage all marketing and promotional activities, prepare the annual budget report for Council consideration, and manage accounting and payroll functions. In addition to the annual payment for management services, the City has advanced the operator $250,000 to pay for golf course expenses. Twice a month the operator submits a request for reimbursement to the City to replenish the City's advance. In addition, the agreement sets forth the establishment of a capital reserve fund of 2% of green fees. For the fiscal year ending June 30, 2008, the Golf Course had an operating loss before contributions and transfers of $990,759. Note 20: Reimbursement Agreements The City entered into a transient occupancy tax (TOT) revenue reimbursement agreement on August 31, 2006, with Village Resort LLC, the owner of an Embassy Suites Hotel. The hotel owner is required to remit on a monthly basis any TOT collected to the City, thirty days after each month. Under terms of the agreement, the City shall make quarterly payments of 40% of any TOT generated from the Hotel in an amount not to exceed $1,000,000 over a five year period. The agreement terminates when either the $1,000,000 limit is reached or in 5 years whichever comes first. In addition, the hotel may not assign or transfer this agreement without the City's prior written consent, which it may withhold at its discretion. The hotel opened in November 2006. As of June 30, 2008, the City made $171,679 in reimbursement payments to the owner leaving an outstanding balance of $709,470. The City entered into a sales tax sharing agreement on January 30, 2006, with Costco Wholesale Corporation. Under the terms of the agreement the City shall make quarterly payments of 40% of any sales tax generated from Costco in an amount not to exceed $4,000,000 over a ten year period. Due to the reporting of sales tax information by the State Board of Equalization to the City, the reimbursement payments by the City will lag by one quarter. The agreement terminates when either the $4,000,000 limit is reached or in 10 years whichever comes first. The Costco business opened in November 2006. As of June 30, 2008, the City made $290,676 in reimbursement payments to the owner leaving an outstanding balance of $3,594,284. W. OTHER GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The City of La Quinta has the following Special Revenue Funds: State Gas Tax Fund — To account for gasoline allocations made by the State of California. Theses revenues are restricted by the State to expenditures for street -related purposes only. Library Fund — To account for revenues from property tax increment dedicated library services. Federal Assistance Fund — To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. State Law Enforcements Block Grant (SLEBG) Fund — To account for state funded "Citizens for Public Safety" (COPS) program activities, as per Assembly Bill 3229, which supplements frontline police serviced such as anti -gang community crime prevention. Indian Gaming Fund — To account for contributions for public safety activities to reduce crime and increase public safety. Lighting and Landscape Special Assessment District 89-1 Fund — To account for special assessments levied on real property and the expenditure thereof from City-wide lighting and landscape maintenance and improvements. Riverside County Transportation Commission (RCTC) Fund - To account for grant funds related to transportation projects. Quimby Fund — To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. La Quinta Public Safety Officer Fund — To account for contributions to be distributed to public safety officers disabled or killed in the line of duty. Arts in Public Places — To account for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation, maintenance and repair of artworks at approved sites. South Coast Air Quality Fund — To account for contributions from the South Coast Air Quality Management District. Use is limited to reduction and control of airborne pollutants. AB 939 Fund — To account for the State mandated program to reduce waste sent to the landfills through recycling efforts. Redevelopment Agency Low and Moderate Bond fund P A No 1 and No 2 Funds — To account for the required 20% set aside of property tax increments that is legally restricted for increasing or improving housing for low and moderate income households. 69 3 S Development Agreement Fund — To account for the proceeds of development agreement revenues collected and the related expenditures in accordance with State requirements. Coachella Valley Violent Crime Gang Task Force - To account for the revenues and expenditures of this valley -wide crime prevention program with funding coming from the member agencies and grant revenue. Justice Assistance Grant - To account for the revenues and expenditures of the Justice Assistance Grant Program. Proposition 1 B Fund -_To account for the revenues and expenditures related to Proposition 1 B monies. CAPITAL PROJECT FUNDS Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. 2004 Low/Mod Bond Fund — To account for the 2004 revenue bond proceeds that will be used to finance projects benefiting low and moderate income housing in La Quinta Redevelopment Project Area No. 1 and Project Area No. 2. Infrastructure Fund - To account for the accumulation of resources provided through developer fees for the acquisition, construction or improvement of the City's infrastructure, prior to adoption of the new Developer Impact Fee Structure on August 16, 1999. This fund accounts for all developer resources received prior to this date, and is budgeted by the Council through adoption of the annual capital improvement program budget. Transportation Fund. Parks and Recreations Fund, Civic Center Fund Library Development Fund, Community Center Fund, Street Facility Fund, Park Facility Fund, Fire Facility Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the City's infrastructure. The Developer Impact Fee was adopted by the City Council on August 16, 1999. Six new funds have been established to account for the specific impact areas of these fees, and are budgeted by the Council through adoption of the annual Capital Improvement Program budget. Redevelopment Agency. Capital Projects Fund Area 2 - To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, governmental long-term debt principal and interest. La Quinta Financing Authority Fund — To account for rental activity for the Civic Center and rental income used to pay the Financing Authority civic Center and 2004 Local Agency Revenue Bond debt obligations. 3U7 70 THIS PAGE INTENTIONALLY LEFT BLANK 71 308 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2008 Assets: Pooled cash and investments Receivables: Accounts Notes Accrued interest Prepaid costs Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deposits payable Deferred revenues Unearned revenue Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Fund balances: Reserved: Reserved for prepaid costs Reserved for notes receivable Reserved for advances to other funds Unreserved: Undesignated Total Fund Balances Total Liabilities and Fund Balances Special Revenue Funds State Gas Federal Tax Library Assistance SLEBG $ 30,455 $ - $ - $ 18,981 258 344 247,149 - 13,023 3,253 $ 277,862 $ - $ 13,023 $ 22,578 6,603 - - 13,023 - 1,077,724 - 1,084,327 13,023 277,862 (1,094,327) 22,578 277,862 (1,084,327) - 22,578 $ 277,862 $ $ 13,023 $ 22,578 3.)q 72 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30,2008 (Continued) Assets: Pooled cash and investments Receivables: Accounts Notes Accrued interest Prepaid costs Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deposits payable Deferred revenues Unearned revenue Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Fund balances: Reserved: Reserved for prepaid costs Reserved for notes receivable Reserved for advances to other funds Unreserved: Undesignated Total Fund Balances Total Liabilities and Fund Balances Special Revenue Funds Lighting Indian and Gaming Landscape RCTC Quimby $ 143,288 $ - $ - $ 10,300,538 671 - 39,380 31,704 318,391 - $ 143,959 $ 31,704 $ 318,391 $ 10,339,918 3 143,959 143,959 318,391 318,391 636,782 31,704 (318,391) 10,339,918 - 31,704 (318,391) 10,339,918 $ 143,959 $ 31,704 $ 318,391 $ 10,339,918 73 3.10 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2008 . Assets: Pooled cash and investments Receivables: Accounts Notes Accrued interest Prepaid costs Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deposits payable Deferred revenues Unearned revenue Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Fund balances: Reserved: Reserved for prepaid costs Reserved for notes receivable Reserved for advances to other funds Unreserved: Undesignated Total Fund Balances Total Liabilities and Fund Balances Special Revenue Funds Arts in Public Public South Coast Safety Places Air Quality AB 939 $ 18,333 $ 1,082,829 $ 252,514 $ 1,426,332 70 4,145 939 5,412 $ 18,403 $ 1,086,974 $ 253,453 $ 1,431,744 $ - $ 20,264 $ - 20,264 18,403 1,066,710 253,453 1,431,744 18,403 1,066,710 263,453 1,431,744 $ 18,403 $ 1,086,974 $ 253,453 $ 1,431,744 311 74 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2008 (Continued) Assets: Pooled cash and investments Receivables: Accounts Notes Accrued interest Prepaid costs Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deposits payable Deferred revenues Unearned revenue Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Fund balances: Reserved: Reserved for prepaid costs Reserved for notes receivable Reserved for advances to other funds Unreserved: Undesignated Total Fund Balances Total Liabilities and Fund Balances Special Revenue Funds Low/Moderate CV Violent Justice Income Housing Development Crime Assistance PA No.1 Agreement Task Force Grant $ 3.411,134 $ 193,935 $ 150,477 $ 11,165 191 3,682,658 _ _ _ 7,724 740 581 - 1,949 - _ 341,447 - 9,337 _ $ 7,456,077 $ 194,675 $ 160,586 $ - $ 45,055 $ - $ 2,724 $ - 14,732 194,675 - 1,606,595 - 2,834 1,669,216 194,675 2,724 - 1,949 2,076,063 3,708.849 157,862 5,786,861 - 157,862 $ 7,456,077 $ 194,675 $ 160,586 $ 75 31 r CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2008 Special Revenue Funds Capital Projects Funds Assets: Pooled cash and investments Receivables: Accounts Notes Accrued interest Prepaid costs Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deposits payable Deferred revenues Unearned revenue Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Fund balances: Reserved: Reserved for prepaid costs Reserved for notes receivable Reserved for advances to other funds Unreserved: Undesignated Total Fund Balances Total Liabilities and Fund Balances 2004 Proposition 113 Low/Mod Fund Bond Infrastructure Transportation $ 617,674 $ - $ 399,119 $ 7,862,686 2,795 1,301 30,713 24,128,318 $ 620,469 $ 24,128,318 $ 400,420 $ 7,893,399 $ 620,469 - 5,684,047 - 620,469 6,684,047 18,444,271 400,420 7,893,399 - 18,444,271 400,420 7,893,399 $ 620,469 $ 24,128,318 $ 400,420 $ 7,893,399 76 313 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30,2008 (Continued) Assets: Pooled cash and investments Receivables: Accounts Notes Accrued interest Prepaid costs Due from other governments Due from other funds Advances to other funds Restricted assets: Cash and investments with fiscal agents Total Assets Liabilities and Fund Balances: Liabilities: Accounts payable Deposits payable Deferred revenues Unearned revenue Due to other governments Due to other funds Advances from other funds Total Liabilities Fund Balances: Fund balances: Reserved: Reserved for prepaid costs Reserved for notes receivable Reserved for advances to other funds Unreserved: Undesignated Total Fund Balances Total Liabilities and Fund Balances Funds Parks and Library Community Street Recreation Development Center Facility $ - $ - $ 1,126,621 $ 311,965 4,307 1,207 $ $ $ 1,130,928 $ 313,172 1,513,574 1,949,006 1,513,574 1,949,006 (1,513,574) (1,949,006) 1,130,928 313,172 (1,513,574) (1,949,006) 1,130,928 313,172 $ $ $ 1,130,928 $ 313,172 314 77 CITY OF to QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2008 Debt Service Capital Projects Funds Funds Redevelopment Park Fire Agency Financing Facility Facility PA No. 2 Authority Assets: Pooled cash and investments $ 97,291 $ - $ 1.355,599 $ 10,138 Receivables: Accounts 50,400 Notes - - Accrued interest 373 5,368 - Prepaid costs - - 608 655 Due from other governments - - - - Due from other funds - - 312,000 Advances to other funds - - 939,634 Restricted assets: Cash and investments with fiscal agents - - - - Total Assets $ 97,664 $ - $ 2,663,609 $ 10,793 Liabilities and Fund Balances: Liabilities: Accounts payable $ - $ - $ 9,550 $ Deposits payable - - 27,835 Deferred revenues - - - - Unearned revenue - - - - Due to other governments - - - - Due to other funds - - - - Advances from other funds - 939,634 - - Total Liabilities - 939,634 37,385 Fund Balances: Fund balances: Reserved: Reserved for prepaid costs 608 655 Reserved for notes receivable - - Reserved for advances to other funds - 939,634 - Unreserved: Undesignated 97,664 (939,634) 1,685,982 10,138 Total Fund Balances 97,664 (939,634) 2,626,224 10,793 Total Liabilities and Fund Balances $ 97,664 $ $ 2,663,609 $ 10,793 315 78 CITY OF LA QUINTA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2008 Total Governmental Funds Assets: Pooled cash and investments $ 28,809,909 Receivables: Accounts 61,756 Notes 3,682,658 Accrued interest 106,328 Prepaid costs 3,212 Due from other governments 964,304 Due from other funds 312,000 Advances to other funds 939,634 Restricted assets: Cash and investments with fiscal agents 24,128,318 Total Assets $ 59,008,119 Liabilities and Fund Balances: Liabilities: Accounts payable $ 77,593 Deposits payable 237,242 Deferred revenues 1,924,986 Unearned revenue 764,428 Due to other governments 9,437 Due to other funds 6,015.461 Advances from other funds 5,479,938 Total Liabilities 14,509,085 Fund Balances: Fund balances: Reserved: Reserved for prepaid costs 3,212 Reserved for notes receivable 2,076,063 Reserved for advances to other funds 939,634 Unreserved: Undesignated 41,480.125 Total Fund Balances 44,499,034 Total Liabilities and Fund Balances $ 59,008,119 316 79 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 Revenues: Taxes Assessments Intergovernmental Contribution from property owners Charges for services Use of money and property Contributions Developer participation Loan repayments Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Proceeds from sale of capital assets Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Soecial Revenue Funds State Gas Federal Tax Library Assistance SLEBG 737,567 2,941,954 715,630 103,253 3,321 3,487 2,901 - 26,500 - 740,888 2,971,941 715,630 106,154 - 2,191,554 - - 575,271 - 575,271 2,191,554 - 165,617 780,387 715,630 106,154 40,000 (22) (3,346,142) (715,630) (101,188) 39,978 (3,346,142) (715,630) (101,188) 205,595 (2,565,755) 4,966 72,267 1.481,428 - 17,612 $ 277,862 $ (1,084,327) $ $ 22,578 317 m CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 (Continued) Special Revenue Funds Lighting Indian and Gaming Landscape RCTC Quimby Revenues: Taxes $ _ $ _ $ _ $ _ Assessments _ 909,229 _ _ Intergovernmental 168,155 - 86,559 4,300 Contribution from property owners - _ _ _ Charges for services _ _ _ _ Use of money and property - - - 404,835 Contributions _ Developer participation - - - 299,326 Loan repayments _ _ Total Revenues 168,155 909,229 86,559 708,461 Expenditures: Current: General government _ _ _ _ Public safety _ _ _ Planning and development _ _ _ _ Community services - - - 32,000 Public works - 910,136 - - Debt service: Principal retirement _ _ - _ Interest and fiscal charges _ _ _ _ Total Expenditures - 910,136 - 32,000 Excess (Deficiency) of Revenues Over (Under) Expenditures 168,155 (907) 86,559 676,461 Other Financing Sources (Uses): Transfers in _ Transfers out (168.155) - (404,950) (2,569) Proceeds from sale of capital assets Total Other Financing Sources (Uses) (168,155) - (404,950) (2,569) Net Change in Fund Balances (907) (318,391) 673,892 Fund Balances, Beginning of Year 32,611 - 9,666,026 Fund Balances, End of Year $ - $ 31,704 $ (318,391) $10,339,918 81 31 S CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 Public Safety _ Revenues: Taxes $ $ Assessments - Intergovernmental - Contribution from property owners Charges for services Use of money and property 710 Contributions - Developer participation - Loan repayments - Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Proceeds from sale of capital assets Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year ipecial Revenue Funds Arts in Public South Coast Places Air Quality AB 939 48,223 - - 110,900 42,626 9,414 57,583 155,944 710 198,570 57,637 168,483 - 16,119 149,636 198.781 - - 198,781 16,119 149,636 710 (211) 41,518 18,847 2,000 2,000 2,710 (211) 41,518 18,847 15,693 1,066,921 211,935 1,412,897 $ 18,403 $ 1,066,710 $ 253,453 $ 1,431,744 319 M. CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 (Continued) Revenues: Taxes Assessments Intergovernmental Contribution from property owners Charges for services Use of money and property Contributions Developer participation Loan repayments Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Proceeds from sale of capital assets Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year Special Revenue Funds Low/Moderate CV Violent Justice Income Housing Development Crime Assistance PA No. 1 Agreement Task Force Grant $ 10,869,078 $ - $ _ $ _ - 70,961 10,607 275,665 - - - (19,240) - 5,720 - 471,811 - _ - 11,597,314 - 76,681 10,607 - 39,332 7,405,006 _ - _ 7,405,006 - 39,332 - 4,192,308 - 37,349 10,607 313,156 - _ - (4,557,990) - - (10,607) 158,061 - (4,086,773) - - (10,607) 105,535 - 37,349 - 5,681,326 120,513 $ 5,786,861 $ - $ 157,862 $ - 320 CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 Special Revenue Funds Capital Projects Funds 2004 Proposition I Low/Mod Fund Bond Infrastructure Transportation Revenues: Taxes Assessments Intergovernmental Contribution from property owners Charges for services Use of money and property Contributions Developer parficipafion Loan repayments Total Revenues Expenditures: Current: General government Public safety Planning and development Community services Public works Debt service: Principal retirement Interest and fiscal charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Transfers in Transfers out Proceeds from sale of capital assets Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year 40,468 12,644 1,602,168 14,372 309,869 1,189.155 53,112 1,602,168 14,372 1,499,024 147,200 147,200 53,112 1,454,968 14,372 1,499,024 (53,112) (21,294,034) (127.645) (779,162) (53,112) (21,294,034) (127,645) (779,162) - (19,839,066) (113,273) 719,862 - 38,283,337 513,693 7,173,537 $ - $ 18,444,271 $ 400,420 $ 7,893,399 �21 ft, CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 (Continued) Capital Projects Funds Parks and Library Community Street Recreation Development Center Facility Revenues: Taxes $ _ $ _ $ _ $ _ Assessments _ Intergovernmental _ Contribution from property owners - Charges for services _ _ _ _ Use of money and property - - 43,926 12,412 Contributions _ Developer participation 418,293 164,896 31,619 42,300 Loan repayments _ _ _ _ Total Revenues 418,293 164,896 75,545 54,712 Expenditures: Current: General government _ _ _ _ Public safety _ Planning and development - Community services _ Public works _ Debt service: Principal retirement _ _ Interest and fiscal charges 78,425 88,471 Total Expenditures 78,425 88,471 - - Excess (Deficiency) of Revenues Over (Under) Expenditures 339,868 76,425 75,545 54,712 Other Financing Sources (Uses): Transfers in _ Transfers out - (54.029) Proceeds from sale of capital assets - Total Other Financing Sources (Uses) - - - (54,029) Net Change in Fund Balances 339,868 76,425 75,545 683 Fund Balances, Beginning of Year (1,853,442) (2,025,431) 1,055,383 312,489 Fund Balances, End of Year $ (1,513,574) $ (1,949,006) $ 1,130,928 $ 313,172 85 32c CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 Debt Service Capital Projects Funds Funds Redevelopment Park Fire Agency Financing Facility Facility PA No. 2 Authority Revenues: Taxes $ - $ - $ - $ Assessments - - - Intergovemmental - - - - Contribution from property owners - - - 675,880 Charges for services - - - 9,641 Use of money and property 3,662 - 105,906 159 Contributions - - - - Developer participation 10.559 47,882 - - Loan repayments - - - Total Revenues 14,221 47,882 105,906 685,680 Expenditures: Current: General government - - 9,641 Public safety - - - - Planning and development - - 157,238 - Community services - - - ' Public works - - - - Debt service: Principal retirement - - - 1,930,000 Interest and fiscal charges - 42,845 - 4,672,686 Total Expenditures - 42,845 157,238 6,612,327 Excess (Deficiency) of Revenues Over(Under)Expenditures 14,221 5,037 (51,332) (5,926,647) Other Financing Sources (Uses): Transfers in - - 312,000 5,926,806 Transfers out - - (324,792) - Proceeds from sale of capital assets - Total Other Financing Sources (Uses) (12,792) 5,926,806 Net Change in Fund Balances 14,221 5,037 (64,124) 159 Fund Balances, Beginning of Year 83,443 (944,671) 2,690,348 10,634 Fund Balances, End of Year $ 97,664 $ (939,634) $ 2,626,224 $ 10,793 3�3 m CITY OF LA OUINTA COMBINING STATEMENT OF REVENUES, AND CHANGES IN FUND BALANCE NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2008 Total Governmental Funds Revenues: Taxes $ 10,869,078 Assessments 909.229 Intergovernmental 4,927,677 Contribution from property owners 951,545 Charges for services 120,541 Use of money and property 2,616,475 Contributions 26,500 Developer participation 2,359,974 Loan repayments 471,811 Total Revenues 23,252,830 Expenditures: Current. General government 9,641 Public safety 39,332 Planning and development 7,875,199 Community services 2,422,335 Public works 1,485,407 Debt service: Principal retirement 1,930,000 Interest and fiscal charges 4,882,427 Total Expenditures 18,644,341 Excess (Deficiency) of Revenues Over (Under) Expenditures 4,608,489 Other Financing Sources (Uses): Transfers in 6,593,962 Transfers out (31,940,027) Proceeds from sale of capital assets 158,061 Total Other Financing Sources (Uses) (25,188,004) Net Change in Fund Balances (20,579,515) Fund Balances, Beginning of Year 65,078,549 Fund Balances, End of Year $ 44,499,034 324 11YA CRY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE STATE GAS TAX YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 72,267 $ 72,267 $ 72,267 $ - 743,100 743,100 ' 737,567 (5,533) 13,100 13,100 3,321 (9,779) - - 40,000 40,000 828,467 828,467 853,155 24,688 575,271 575,271 575,271 - - 1,489 22 1,467 575,271 576,760 575,293 1,467 $ 253,196 $ 251,707 $ 277,862 $ 26,155 3�5 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIBRARY YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Charges for services Use of money and property Contributions Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Community services Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 1,481,428 $ 1.481.428 $ 1,481,428 $ - 2,000,700 2,000,700 2,941,954 941,254 45,000 45,000 3,487 (41,513) 26,500 26,500 - 3,527,128 3,553,628 4,453,369 899,741 2,096,529 2.096,529 2,191,554 (95.025) 500,000 3,346,281 3,346,142 139 2,596,529 5,442,810 5,537,696 (94,886) $ 930,599 1(1,889,182) $(1,084,327) $ 804,855 3cri EE CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULES FEDERAL ASSISTANCE YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final Variance with Final Budget Actual Positive Amounts (Negative) 164,800 706,276 715.630 9,354 164,800 706,276 716,630 9,354 190,000 706,276 715,630 (9,354) 190,000 706,276 715,630 (9,354) $ (25,200) $ - $ - $ 3 06] CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE SLEBG YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 17,612 $ 17,612 $ 17,612 $ 100,000 100,000 103,253 3.253 400 400 2,901 2,501 118,012 118,012 123,766 5,754 100,400 100,400 101,188 (788) 100,400 100,400 101,188 (788) $ 17,612 $ 17,612 $ 22,578 $ 4,966 3Z& 91 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE INDIAN GAMING YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 177,250 177,250 168,155 (9,095) 13,500 13,500 - (13.500) 190,750 190,750 168,155 (22,595) 201,142 201,142 168,155 32,987 201,142 201,142 168,155 32,987 $ (10,392) $ (10,392) $ $ 10,392 L � j 92 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LIGHTING AND LANDSCAPE YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Assessments Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 32,611 $ 32,611 Variance with Final Budget Actual Positive Amounts (Negative) $ 32,611 $ 916,500 916,600 909,229 (7,271) 949,111 949,111 941,840 (7,271) 916,500 916,500 910.136 6,364 916,500 916,500 910,136 6,364 $ 32,611 $ 32,611 $ 31,704 $ (907) 333 �W CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE RCTC YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 2,327,400 2,292,807 86,559 (2,206,248) 2,327,400 2,292,807 86,559 (2,206,248) 4,149,826 404,950 3,744.876 4,149,826 404,950 3,744,876 $ 2,327,400 $ (1,857,019) $ (318,391) $ 1,538,628 1• 331 94 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE QUIMBY YEAR ENDED JUNE 30, 2008 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 9,666,026 $ 9,666,026 $ 9,666,026 $ - Resources (Inflows): Intergovernmental - - 4,300 4,300 Use of money and property 422,000 422,000 404,835 (17,165) Developer fees 1,016,000 1,016,000 299,326 (716,674) Amounts Available for Appropriation 11,104,026 11,104,026 10,374,487 (729,539) Charges to appropriation (outflow): Community services - - 32,000 (32,000) Transfers to other funds 8,540,100 8,572,100 2,569 8,569,531 Total Charges to Appropriations 8,640,100 8,572,100 34,669 8,537,531 Budgetary Fund Balance, June 30 $ 2,563,926 $ 2,531,926 $ 10,339,918 $ 7,807,992 33? 95 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PUBLIC SAFETY YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Public safety Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget BudgetAmounts Actual Positive Original Final Amounts (Negative) $ 15.693 $ 15,693 $ 15,693 $ 2,000 2,000 710 (1,290) 600 600 2.000 1.400 18,293 18,293 18,403 110 2,000 2,000 - 2,000 2,000 2,000 - 2,000 $ 16,293 $ 16,293 $ 18,403 $ 2,110 m 333 CITY OF LA QUINTA BUDGET COMPARISON SCHEDULE ARTS IN PUBLIC PLACES YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer fees Amounts available for appropriation Charges to Appropriation (Outflow): Community services Transfers to other funds Total Charges to Appropriations Budget Amounts Original Final $ 1,066,921 $ 1,066,921 16,400 40,000 97,500 97,500 1,180,821 1,204,421 488,450 488,450 200,000 400,000 688,450 888,450 Variance with Final Budget Actual Positive Amounts (Negative) $ 1.066,921 $ 42,626 2,626 155,944 58,444 1,265,491 61,070 198,781 289.669 - 400,000 198,781 689,669 Budgetary Fund Balance, June 30 $ 492,371 $ 315,971 $ 1,066,710 $ 750,739 97 33�+ CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE SOUTH COAST AIR QUALITY YEAR ENDED JUNE 30, 2008 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 211,935 $ 211,935 $ 211,935 $ - Resources (Inflows): Intergovernmental 47,700 47,700 48,223 523 Use of money and property 9,200 9,200 9,414 214 Amounts Available for Appropriation 268,835 268,835 269,572 737 Charges to Appropriation (Outflow): Planning and development 26,600 26,600 16,119 10,481 Total Charges to Appropriations 26,600 26,600 16,119 10,481 Budgetary Fund Balance, June 30 $ 242,235 $ 242,235 $ 253,453 $ 11,218 335 4. CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE AB 939 YEAR ENDED JUNE 30, 2008 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 1,412,897 $ 1,412,897 $ 1,412,897 $ Resources (Inflows): Charges for services 110,900 110,900 - Use of money and property 54,800 54,800 57,583 2,783 Amounts Available for Appropriation 1,467,697 1,578,597 1,581,380 2,783 Charges to Appropriation (Outflow): Planning and development 202,500 238,500 149,636 88,864 Total Charges to Appropriations 202,500 238,500 149,636 88,864 Budgetary Fund Balance, June 30 $1,265,197 $ 1,340,097 $ 1,431,744 $ 91,647 330 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE LOWIMODERATE INCOME HOUSING PA NO. 1 YEAR ENDED JUNE 30, 2008 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 5,681,326 $ 5,681,326 $ 5,681,326 $ Resources (Inflows): Taxes 10,600,600 11,166,237 10,869.078 (297,159) Contributions from property owners 252,000 252,000 275,665 23,665 Use of money and property 404,800 404,800 (19,240) (424,040) Proceeds from sale of capital assets 150,000 150,000 158,061 8,061 Other financing sources - 125,000 - (125,000) Loan repayments - 354,000 471,811 117,811 Transfers from other funds - 313,156 313,156 - Amounts Available for Appropriation 17,088,726 18,446,519 17,749,857 (696,662) Charges to Appropriation (Outflow): Planning and development 1,616,335 12,204,797 7,405,006 4,799,791 Transfers to other funds 4,450,261 4,557.990 4,557,990 - Total Charges to Appropriations 6,066,596 16,762,787 11,962,996 4,799,791 Budgetary Fund Balance, June 30 $11,022,130 $ 1,683,732 $ 5,786,861 $ 4,103,129 331 100 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CV VIOLENT CRIME TASK FORCE YEAR ENDED JUNE 30, 2008 Budgetary fund balance, July 1 Resources (inflows): Intergovernmental Use of money and property Amounts available for appropriation Charges to appropriation (outflow): Public safety Total Charges to Appropriations Budgetary fund balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 120,513 $ 120,513 $ 120,513 $ 98,500 141,000 70,961 (70,039) 3,000 5,000 5,720 720 222,013 266,513 197,194 (69,319) 57,100 57,100 39,332 17,768 57,100 57,100 39,332 17,768 $ 164,913 $ 209,413 $ 157,862 $ (51,551) 338 101 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE JUSTICE ASSISTANCE GRANT YEAR ENDED JUNE 30, 2008 Budgetary fund balance, July 1 Resources (inflows): Intergovernmental Amounts available for appropriation Charges to appropriation (outflow): Transfers to other funds Total Charges to Appropriations Budgetary fund balance, June 30 Variance with Final Budget BudgetAmounts Actual Positive Original Final Amounts (Negative) 10,607 10,607 10,607 10,607 10,607 10,607 10,607 10,607 10,607 10,607 10,607 10,607 .. 339 102 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PROPOSITION 18 FUND YEAR ENDED JUNE 30, 2008 Budgetary fund balance, July 1 Resources (inflows): Intergovernmental Invest Income Amounts available for appropriation Charges to appropriation (outflow): Transfers to other funds Budgetary fund balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 660,937 40,468 (620,469) - 12,644 12,644 660,937 53,112 (607,825) _ 660,937 53,112 607,825 660,937 53,112 607,825 .• 340 103 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CAPITAL IMPROVEMENT YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Intergovernmental Use of money and property Developer fees Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Capital outlay Debt service: Principal Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) 8,545,600 12,159,595 1,311,904 (10,847,691) 430,000 4,733,867 3,618,748 (1,115,119) 61,298,197 136,966,696 40,624,429 (96.342,267) 70,273,797 153,860,158 45,555,081 (108,305,077) 70,080.044 153,666,405 45,266,627 108,399,778 50,000 50,000 193,763 (143,753) 143,753 143,753 54,701 89,052 70,273,797 153,860,158 45,555,081 108,305,077 341 Mr! CITY OF LA OUINTA BUDGETARY COMPARISON SCHEDULE REDEVELOPMENT AGENCY PA NO. 1 - CAPITAL PROJECTS YEAR ENDED JUNE 30, 2008 Variance with Final Budget Budget Amounts Actual Positive Onginal Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 20,940,368 $ 20.940,368 $ 20,940,368 $ Resources (Inflows): Use of money and property Developer fees Other financing sources Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 537,900 1,087,900 1,411,698 323,798 201,379 201,379 3,894.600 _ _ 25,000,000 25,180,355 25,180,355 _ 50,372,868 47,208,623 47,733,800 525,177 1,096.359 1,338,112 986,428 351,684 46,714,237 63,171,468 3,623.184 59,548,284 47,810,596 64,509,580 4,609,612 59,899,968 $ 2,562,272 $ (17,300,957) $ 43,124,188 $ 60,425,145 1. 342 105 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE 2004 LOW/MOD BOND YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and prop" Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $38,283,337 $ 38,283,337 $ 38,283,337 $ 2,000,000 2,000,000 1,602,168 (397,832) 40,283,337 40,283,337 39,885,505 (397,832) - 3.200,000 147,200 3,052.800 - 33.684.236 21,294,034 12,390,202 - 36,884,236 21,441,234 15,443,002 $40,283,337 $ 3,399,101 $ 18,444,271 $ 15,045,170 11 343 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE INFRASTRUCTURE YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (inflows): Use of money and property Amounts Available for Appropriation Charges to Appropriation (Outflow): Public works Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 513,693 $ 513,693 $ 513,693 $ - 6,300 12,000 14,372 2,372 519,993 525,693 528,065 2,372 525,221 127,645 397,576 525,221 127,645 397,576 $ 519,993 $ 472 $ 400,420 $ 399,948 344 107 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE TRANSPORTATION YEAR ENDED JUNE 30, 2008 Variance with Final Budget BudgetAmounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 7,173.537 $ 7,173,537 $ 7.173,537 $ - Resources (Inflows): Use of money and property 70,200 225,000 309,869 84,869 Developer fees 1,268,900 1,000,000 1,189,155 189,155 Amounts Available for Appropriation 8,512,637 8,398,537 8,672,561 274,024 Charges to Appropriation (Outflow): Transfers to other funds 2,566.400 7,753,569 779,162 6,974,407 Total Charges to Appropriations 2,566,400 7,753,569 779,162 6,974,407 Budgetary Fund Balance, June 30 $ 5,946,237 $ 644,968 $ 7,893,399 $ 7,248,431 345 W1.1 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PARKS AND RECREATION YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Developer fees Amounts Available for Appropriation Charges to Appropriation (Outflow): Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget BudgetAmounts Actual Positive Original Final Amounts (Negative) $(1,853,442) $ (1,853,442) $(1,853,442) $ - 334,500 334,500 418,293 83,793 (1,518,942) (1,518,942) (1,435,149) 83,793 100,000 78,425 21,575 100,000 78,425 21,575 $ (1,518,942) $ (1,618,942) $(1,513,574) $ 105,368 346 109 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE CIVIC CENTER YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer fees Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Public works Debt service: Interest and fiscal charges Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (3,031,324) $ (3,031,324) $(3,031,324) $ 68,400 - - - 194,700 194,700 357,890 163,190 (2,768,224) (2,836,624) (2,673,434) 163,190 202,764 202,764 202,764 - - - 2,892 (2,892) 200,000 273,248 (73,248) - 6,240,662 6,240,662 202,764 6,643,426 6,719,566 (76,140) $(2,970,988) $ (9,480,050) $(9,393,000► $ 87,050 .. 347 110 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE COMMUNITY CENTER YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer fees Amounts Available for Appropriation Budgetary Fund Batance, June 30 Variance with Final Budget BudgetAmounts Actual Positive Original Final Amounts (Negative) $1,055,383 $ 1,055,383 $ 1,055,383 $ - 46,900 46,900 43,926 (2,974) 28,000 28,000 31,619 3,619 1,130,283 1,130,283 1,130,928 645 $1,130,283 $ 1,130,283 $ 1,130,928 $ 645 •• 348 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE STREET FACILITY YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer fees Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 312,489 $ 312,489 Variance with Final Budget Actual Positive Amounts (Negative) $ 312,489 $ 11,200 11,200 12,412 1,212 44,100 44,100 42,300 (1,800) 28,886 28,886 - (28,886) 396,675 396,675 367,201 (29,474) 345,000 385,825 54,029 331,796 345,000 385,825 64,029 331,796 $ 51,675 $ 10,850 $ 313,172 $ 302,322 343 112 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE PARK FACILITY YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Use of money and property Developer fees Amounts Available for Appropriation Charges to Appropriation (Outflow): Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 83,443 $ 83,443 $ 83,443 $ - 3,600 3,600 3,662 62 8.000 8,000 10,559 2,559 95,043 95,043 97,664 2,621 28,886 28,886 - 28.886 28,886 28,886 - 28,886 $ 66,157 $ 66,157 $ 97,664 $ 31,507 113 ., 35c7 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE FIRE FACILITY YEAR ENDED JUNE 30. 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Developer fees Amounts Available for Appropriation Charges to Appropriation (Outflow): Debt service: Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ (944,671) $ (944,671) Variance with Final Budget Actual Positive Amounts (Negative) $ (944,671) $ - 27,000 27,000 47,882 20,882 (917,671) (917,671) (896,789) 20,882 35,000 42,845 (7,845) 35,000 42,845 (7,845) $ (917,671) $ (952,671) $ (939,634) $ 13,037 351 114 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVELOPMENT AGENCY PA NO.2 - CAPITAL PROJECTS YEAR ENDED JUNE 30, 2008 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 2,690,348 $ 2,690,348 $ 2,690,348 $ Resources (Inflows): Use of money and property Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): Planning and development Transfers to other funds Total Charges to Appropriations 58,900 80,000 - 312,000 2,749,248 3,082,348 149,632 268,085 275,000 473,004 424,632 741,089 105,906 25.906 312,000 - 3,108,254 25,906 157,238 110,847 324,792 148,212 482,030 259,059 Budgetary Fund Balance, June 30 $ 2,324,616 $ 2,341,259 $ 2,626,224 $ 284,965 115 352 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVELOPMENT AGENCY PA NO. 1 - DEBT SERVICE YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Use of money and property Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal Interest and fiscal charges Pass through agreement payments Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 21,388,244 $ 21,388,244 42,638,700 896,100 4,450,261 69,373,306 457,300 44,664,949 596,100 4,557.990 71,207,283 457.300 Variance with Final Budget Actual Positive Amounts (Negative) $ 21.388,244 $ - 43,476,312 (1,188,637) 698,250 102,150 4,557,990 70,120,796 (1,086,487) 386,073 71,227 3,514,579 3,565,558 3,565,558 - 8,520,553 8.520,553 8,528,282 (7,729) 22,808,012 23,901,662 23,585,426 316.236 28,970,960 28.970,960 28,970,960 - 64,271,404 65,416,033 65,036,299 379,734 $ 5,101,901 $ 5,791.250 $ 5,084,497 $ (706,763) 353 116 CITY OF LA QUINTA BUDGETARY COMPARISON SCHEDULE REDEVELOPMENT AGENCY PA NO. 2 - DEBT SERVICE YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Taxes Use of money and property Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Principal Interest and fiscal charges Pass through agreement payments Transfers to other funds Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 2,910,342 $ 2,910,342 $ 2,910,342 $ _ 22,923,100 22,806,640 23,087,750 281.110 573,200 300,000 477,355 177,355 1,955,846 1,955,846 1,955,846 _ 28,362,488 27,972,828 28,431,293 458,465 176,100 176,100 202,081 (25,981) 110,000 260,000 2,60,000 1,310.135 1,660,135 1,686,050 (25,915) 18,688,406 18,538,406 19,403,597 (865.191) 1,955,846 11.334,812 11,334,812 22,240,487 31,969,453 32,886,540 (917,087) $ 6,122,001 $ (3,996,625) $ (4,455,247) $ (458,622) 117 1. 354 CITY OF LA OUINTA BUDGETARY COMPARISON SCHEDULE FINANCING AUTHORITY - DEBT SERVICE YEAR ENDED JUNE 30, 2008 Budgetary Fund Balance, July 1 Resources (Inflows): Contributions from property owners Charges for services Use of money and property Transfers from other funds Amounts Available for Appropriation Charges to Appropriation (Outflow): General government Debt service: Principal Interest and fiscal charges Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 10,634 $ 10,634 $ 10,634 $ 675.880 675,880 675,880 15,000 15,000 9,641 (5,359) - - 159 159 5,926,806 5,926,806 5,926,806 - 6,628,320 6,628,320 6,623,120 (5,200) 15,800 15,800 9,641 6,159 1,930,000 1,930,000 1,930,000 - 4,672,686 4,672.686 4,672,686 - 6,618,486 6,618,486 6,612,327 6,159 $ 9,834 $ 9,834 $ 10,793 $ 959 35b lift.] INTERNAL SERVICE FUNDS Internal service funds are used to account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user departments as such goods are delivered or services rendered. The City of La Quinta has the following Internal Service Funds: Equipment Replacement Fund — used to account for the ultimate replacement of City owned and operated vehicles and equipment Information Technology Fund — used to account for the purchase and replacement of information systems. Park Equipment and Facilities Fund — used to account for the purchase and replacement of City owned park facility infrastructure. 119 356 CITY OF LA QUINTA COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS JUNE 30, 2008 Assets: Current: Cash and investments Receivables: Interest Total Current Assets Noncurrent: Capital assets - net of accumulated depreciation Total Noncurrent Assets Total Assets Liabilities and Net Assets: Liabilities: Current: Accounts payable Accrued liabilities Total Current Liabilities Long -Tenn: Compensated absences Total Long -Tenn Liabilities: Total Liabilities Net Assets: Invested in capital assets, net of related debts Unrestricted Total Net Assets Park Equipment Information Equipment Replacement Technology and Facility Total $ 2,129,604 $ 1,102,955 $ 1,295.035 $ 4,527,594 9,228 4,250 5,011 18,489 2,138,832 1,107,205 1,300,046 4,546,083 1,282,411 467,368 14,817,286 16, 567,065 1,282,411 467,368 14,817,286 16.567,065 $ 3,421,243 $ 1,674,573 $16,117,332 $21,113,148 $ 12,819 $ 12,395 $ 53 $ 25,267 - 2,331 - 2,331 12,819 14,726 53 27,598 3,928 3,928 3,928 - 3,928 12,819 18,654 53 31,526 1,282,411 467,368 14.817,286 16,567,065 2,126,013 1,088,551 1,299,993 4,514,557 3,408,424 1,555,919 16,117,279 21,081,622 Total Liabilities and Net Assets $ 3,421,243 $ 1,574,573 $ 16,117,332 $ 21,113,148 IF4r. 3 5 i CITY OF LA QUINTA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2008 Operating Revenues: Sales and service charges Total Operating Revenues Operating Expenses: Salaries and benefits Fuel and oil Maintenance and parts Contract services Software and supplies Depreciation Other Total Operating Expenses Operating Income (Loss) Non -Operating Revenues (Expenses): Interest revenue Gain on disposition of assets Total Non -Operating Revenues Income Before Contributions and Transfers Capital contributions Transfers in Transfers out Change in Net Assets Net Assets: Beginning of Year Change in Net Assets End of Fiscal Year Park Equipment Information Equipment Replacement Technology and Facility Totals $ 590,885 $ 525,026 $ 391,190 $ 1,507,101 590,885 525,026 391,190 1,507,101 - 97,953 97,953 94,687 - 94,687 126,622 - - 126,622 7,844 59,390 17,445 84,679 - 126,002 - 126,002 262,598 86,085 415,108 763.791 45,054 16,544 - 61,598 536,805 385,974 432,553 1,355,332 54,080 139,052 (41.363) 151.769 118,833 44,737 49,935 213,505 5,985 - - 5,985 124,818 44,737 49,935 219,490 178,898 183,789 8,572 371,259 306,804 74,247 136,413 517,464 (1,262,074) - - (1,262,074) (776,372) 258,036 144,985 (373,351) 4,184,796 1,297,883 15.972,294 21,454,973 (776,372) 258,036 144,985 (373,351) $ 3,408,424 $ 1,555,919 $16,117,279 $21,081,622 121 353 CITY OF LA QUINTA COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS YEAR ENDED JUNE 30, 2008 Park Equipment Information Equipment Replacement - Technology - and Facility Totals Cash Flows from Operating Activities: Cash received from customers and users $ 590,885 $ 525,026 $ 391,190 $ 1.507,101 Cash paid to supplies for good and services .(275,276) (202,050) (17.392) (494,718) Cash pad to employees for services - (97,590) - (97,590) Net Cash Provided (Used) by Operating Activities Cash Flows from Non -Capital Financing Activities: Cash transfers out Net Cash Provided (Used) by Non -Capital Financing Activities Cash Flows from Capital and Related Financing Activities: Acquisition and construction of capital assets Insurance proceeds Proceeds from sales of capital assets Net Cash Provided (Used) by Capital and Related Financing Activities Cash Flows from Investing Activities: Interest received Net Cash Provided (Used) by Investing Activities Not Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities: Depredation (increase) decrease in due from other governments Increase (decrease) in accounts payable Increase (decrease) in accrued liabilities Increase (decrease) in compensated absences Total Adjustments Net Cash Provided (Used) by Operating Activities Non -Cash Investing, Capital, and Financing Activities: Capital assets contributed by other funds 315,609 225,386 373,798 914,793 (1,262,074) - - (1,262,074) (1,262,074) - - (1,262,074) (327,033) - - (327,033) 2,100 - - 2,100 7,840 7,840 (317,093) - - (317,093) 123,659 44,268 48,747 216,674 123,659 44,268 48,747 216,674 (1,139,899) 269,654 422.545 (447,700) 3,269,503 833,301 872,490 4,975,294 $ 2,129,604 $ 1,102,955 $ 1,295,036 $ 4,527,594 $ 54,080 $ 139,052 $ (41,363) $ 151,769 262,598 86,085 415,108 763,791 - 330 - 330 (1,069) (445) 53 (1,461) 604 - 604 - (240) - (240) 261,529 86,334 415,161 763,024 $ 315,609 $ 225,386 $ 373,798 $ 914,793 $ 306,804 $ 74,247 $ 136,413 $ 517,464 122 359 AGENCYFUNDS Agency funds are used to account for assets held by the City as an agent for an individual, private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has the following agency funds: Assessment District No. 92-1, 97-1 2001-1 — To account for assessments paid to the City for debt service payments on bond issues used to finance sewer improvements. 123 360 CITY OF LA QUINTA COMBINING BALANCE SHEET ALL AGENCY FUNDS JUNE 30. 2008 Assessment Assessment Assessment District District District No.92-1 No.97-1 No.2001-1 Totals Assets: Cash and investments $ - $ 151,035 $ 458,129 $ 609,164 Receivables: Taxes - 1.567 20,755 22,322 Interest - 554 1,695 2,249 Total Assets $ $ 153,156 $ 480,579 $ 633,735 Liabilities: Deposits $ $ 153,156 $ 480,579 $ 633,735 Total Liabilities $ $ 153,156 $ 480,579 $ 633,735 361 124 CITY OF LA OUINTA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS YEAR ENDED JUNE 30, 2008 Balance Balance July 1, 2007 Additions Deductions June 30, 2008 Assessment District No. 92-1 Assets: Cash and investments $ 318,318 $ 15,406 $ 333,724 $ - Receivables: Taxes 10,583 - 1 Interest 1,320 - 1,320,20 - Total Assets $ 330,221 $ 15,406 $ 345,627 $ Liabilities: Deposits $ 330,221 $ 5,058 $ 335,279 $ - Total Liabilities $ 330,221 $ 5,058 $ 335,279 $ _ Assessment District No. 97-1 Assets: Cash and investments $ 142,572 $ 67,852 $ 59,389 $ 151,035 Receivables: Taxes 2,711 1,567 2,711 1,567 Interest 580 553 579 554 Total Assets $ 145,863 $ 69,972 $ 62,679 $ 153,156 Liabilities: Deposits $ 145,863 $ 66,840 $ 59,547 $ 153,156 Total Liabilities $ 145,863 $ 66,840 $ 59,547 $ 153,156 Assessment District No. 2001-1 Assets Cash and investments $ 447,592 $ 210,566 $ 200,029 $ 458,129 Receivables: Taxes 10,023 20,755 10,023 20,755 Interest 1,836 1,695 1,836 1,695 Total Assets $ 459,451 $ 233,016 $ 211,888 $ 480,579 Liabilities: Deposits $ 459,451 $ 222,405 $ 201,277 $ 480,579 Total Liabilities $ 459,451 $ 222,405 $ 201,277 $ 480,579 125 362 CITY OF LA OUINTA COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES ALL AGENCY FUNDS YEAR ENDED JUNE 30, 2008 Total - All Aaencv Funds Assets: Cash and investments Receivables: Accounts Interest Total Assets Liabilities: Deposits Total Liabilities Balance July 1, 2007 Additions Balance Deductions June 30,2008 $ 908,482 $ 293,824 $ 593,142 $ 609,164 23,317 22,322 23,317 22,322 3,736 2,248 3,735 2,249 $ 935,535 $ 318,394 $ 620,194 $ 633,735 $ 935,535 $ 294,303 $ 596,103 $ 633,735 $ 935,535 $ 294,303 $ 596,103 $ 633,735 126 363 STATISTICAL SECTION This part of the City of La Quinta's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the government's overall financial health. Contents Financial Trends These schedules contain trend information to help the reader understand how the government's financial performance and well-being have changed over time. Revenue Capacity These schedules obtain information to help the reader assess the government's most significant local revenue source, the property tax. Debt Capacity These schedules present information to help the reader assess the ability of the government's current levels of outstanding debt and the government's ability to issue additional debt in the future. Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the government's financial activities that take place. Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the government's financial report relates to the services the government provides and the activities it performs. Page 127 364 TABLE CITY OF LA QUMTA Net Assets by Component Last Eight Fiscal Years (accrual basis of accounting) 2001 2002 2003 2004 2005 2006 2007 2008 Govertunental activities Invested in capital assets, ttet ofrelated debt $ 217,419,724 195,474,945 225818022 249,059.500 233,361,129 253,559,117 300,220,033 343,019,328 Restricted 45,438,930 74,156.691 40,038,313 44,415,966 43,421857 65,159,623 49,277.895 96041,189 Unrestricted 30,699,622 43,025,999 48290000 45,169328 60,361.071 96,129,376 106,939,577 79,642,102 Total govemmmul activities ad assets i 293,557,276 312,657,635 314,146,335 338,644,794 337,144057 404,848,116 456,437,505 508,702,619 Bucrnessiype adtvtties. Invested in capital assets, net of related debt .S _ Restricted Unrestricted _ Total busutess-type activities net assets 41,300,846 42,075,172 42.692,025 42,778,015 (626658) (1665646) (2,385,462) (3,109524) 40674,188 40,409,526 40,306,563 39,668,491 Primary government: Invested in capital assets, net of related debt S 217,419.724 195,474.945 225,818022 249,059,500 274,661975 295,634,289 342,912,058 385,797,343 Rmmcted 45,438,930 74,156,691 40038,313 44,415,966 43,421857 65,159623 49,277,995 96,041,189 Unrestricted 30,698,622 43,025,999 48,290,000 45,169,328 59,734,413 84,467 730 104,554,115 76,532,578 Total primary government net assets S 293,557,276 312657,635 314,146,335 338,644,794 377,818.245 445257.642 4%,744,068 548,371,110 The City of La Quotes tmplememed GASB 34 for the jeacal year ended June 30 2001. 1a/ormanon prior to the oaplem olahon ofGASB 34 a not available. Source Cuyofla Quuta t28 365 (MOFLAQ(M4sA I'Aflu I ch�.N,I� [,Ilt Eqla I.. Y— basn of � ,,, Y- 2.1 MI mi lW4 2w, MM— 2W7 Ims 1 3.1".619 I.M.516 3,203.462 1,311.111 S.M. 4.221,811 6,114,112 iVIII,IIl, 1."6.628 7.522,111 2.111.005 l5lull IAS�Nl C�— I..UI 1,411,943 1,321,815 lj.,999 1 426,033 11"I'Aw I.A..". ll,.3.. 7.SZ6�977 1.154219 1,299.453 5797.116 kmqg. Sm"ll 6.434.239 Mw" 6100'.." 9.10"Al 5.w,9i5 7,7M.320 10511.11, 11.123.952 "..1526 7.111,759 3 5S1,4.i 16511,111 13.04.6% 15.161,112 15.522."E T� C� 27.941,741 33.112 1 U 11,191.142 J9.?EIVS .t19,05I 56,719.711 1,877,211 4,123,145 I's..113 4 76.�Ml 1,377,291 M21J. 4,520,171 I'm 3.1 Imam 11.411.3.2 19.Iu m .5,MI'm ".6S"M 6 1,231 all 92.927,631 ChIwI I. 214 0 1 15,99, 29,11, 337". 445,"l 117 911 .5. 8.32. 2,W,414 I.S..528 2,911.W 1 W4�62 S 1139,11, 1.1611,2M 2651.11, 2.0511.192 133'. inus .5.W 111.171 Ill... 128 91, l"IN5 m'q, M..33 563.. 111.211 M2,I), 154,13. W.6tl I14,I.t IA9,912 11.6,171 159.,215 1.313�91l IAISM3 221".. ..M.417 1,.t.716 1�69,,Ils l""'O'. 1,199.531 .,935,519 J."Un 3196,41S ll,.Z.42l 5J..., mm.m 1159,111 170i'lli "M.4ll TI,Il l"Its.119 It.212,434 12585.� 29 2 3 3 92 1 47+732mi3i 26,911,335 ls�.. Cb�[.. 1 .1 t,836 LSQ.II9 S. " 231 — — 312.U7 I'MIM 1.120,729 3 1 ["AN 11.115,149 13,212,111 12's., 30 20,961 050 30,325,151 IS 832,959 M, 9 Its 64"'..") 03,I",7A (14 111,112) (..,2m,q,q, Is I I SOA 1), (29 W1.1 16, (II.M2.407) T� Owo,.1 (795,01, (919.411 Is I'I"S 195" gi g Iso"59 (1..3611.1 200659 tv".'sill (29397M T. LJW t% l'.At6 2 I.Ml 1+319 1, 1,119 011 1 IIlAl 1 6.11+305 IS 321".) 21J91,812 IMAIII 24 III,l 11 31 t�121 41.5.1,03t 42J14,893 )J�181 3091.1. 1,341,181 SM031 6 III,w 7fill.01$ 9.9%,716 9,492,213 211353 1961.3 4,036.2" 4+Z61.767 1+931 ns i 111239 5 U1,361 5 127,101 Is—. L—II Qlj" 611fi% � 141 895AW I tas., 1.044 IV 1151.1 1 111.012 IM.026 161,713 IN120 MAI ISIAIS 276,911 M7,012 117011 359�2" 311024 313,91, 6759,s t4..tI1 1,049,Ml 811.151 641,395 1�49G,620 1,471,217 U" "I S.."All 2.111.2 2 74.231 32,1053 1 M.m I IsI,w .,138 111 �,136.05() 6.I.I.W2 11 MIMI 162M.131 - pl 39" - 3 Its 110 [,%7.211 - 17 3" 292,036 6" 691 513,916 11816.1 2.39�471 �.143 "I L052,l. 1.110.617 — — — (l."516," (t,131 MI, (111141 lifil"U, V,4W,452 I2,119me (2.6M.136 101+11S $36 71 ,6% %7JI I 533 I'8t7 1+310 T�— (17,12t, T� 41,439.643 ".1"m 374,645 T� 31,023,115 31,695 11459.613 IJ37,756 27"2 (43.m) 242 36 44)(),652 34...9719 61+219,492 81.366,992 19.914.11. Ch� II.IW511 1..31Smz 24.419 ISI (i'SWJ31, 67...803 SO Is.. 52.261.114 TI,IJ ;II—S — 40fi?4 Its — (2U,"2 pw,"3) (6lkO7Z s — .8 JISWI 1"Isd7w NqMw459 39t73.4SI % M 397 31,627.042 SI— Cau(�. 129 3 66 TMU 3 CM OF IA QUINTA Changes w Nm M. -Gov.nwaml Amr toil Esght Find Yam (annual base 9( accounang) 2001 2002 2003 2W 2005 2U06 200E 2008 Expect. Gaaal gove . 8 3,146,699 3241,5E6 ),203,46E Public sally 5,776629 7,322,532 8,347,005 Community . 940,881 1.411,943 1,121,825 Pl Mand dertlopment 6,146,998 7, 110, 125 19,083,860 Public wos8s 5,%8,911 6.434,239 6J85,959 In3re4t an long4 debt 5,861 632 7,791 759 8,555,401 Toni gown 1Wsvm. expos. 27,341749 33,532,124 47.497.312 Program vvenua , Chmgcs fa amvw. Geomal go..., 214,601 253.891 298,749 Public safely 2.86Q434 2,544.528 2,913,866 Coowwny as x. 123,960 170.865 205,806 Pla., W &,uelapmat 709013 565,098 611.278 Pubbcv 1429,94E 1,316,333 1594,225 Opvaho8gnnu and.,bu00ns 101.716 1,699255 179E,431 Capvxl gran and c9nbibutwns 14,373,46J 11662424 5.160,405 Taml g.vam Larnvnws program rcvenucs 21,315149 19,212,434 12.595.360 Nut (6,526,600) (152997401 (34,9(1,9523 (:moral «vanes and c&cr dung... net uuv iva ruo a m4n 1,162.634 1.450.06 1 800,616 Tu mvaOent 15.324,183 18,899329 21,191,832 Sala mn 3,778.583 3,093,588 4.345,391 Trmusat9uupu¢y vxes 4,249,753 3,96E,003 4036,2% Fraachve ma 625.7% 654.6% 690,544 Busmen h. vxes 156.026 168,799 186,220 O mx 359,284 111,024 S13,934 B vehiclu m beu, anmulmcd 1496,620 1473,217 I7",091 Iavesmicni. mm 3,578206 1,00609E 1.353.968 Gam Qail oa sak ofapmlamett - (2119E) - ALssxllancous 292.036 692691 513.976 Trvmfus ianl govermnamlawvna 31023.115 33695,242 36,400,652 Changes m nb an. - govmnma.I.. S 24496515 18.395,502 1488,700 The cry ufL ¢nnna r%r Cwmfed GASB 34/oe thefrsca)ear en*dJune 30, 2WI Souris- Clryofu Qumm 4.319.778 3,595,90i 4,229,871 6.M,342 6.953,073 10,256,463 3.512,875 9,065,244 12,124,100 1h432,036 1,446,999 1,153,141 1426,031 4,299,453 5,293,116 1526,97E 5.752.219 5.906911 7,736,5M 35,323.959 6,003,013 9,101 592 10,W6335 10,511.874 II 09E,526 9,658,7M 15,265051 15,494,656 15,163,422 15,522441 39,212009 43,384,794 46,(29,054 56.719,711 88,166050 337.376 445,663 717,849 6g530 8,328 4004,621 4.438.115 4,168.206 2,659,515 2,050,492 252,671 252,501 428,947 387,065 374,092 662,733 754.939 1 873,676 169,643 139211 1813,993 2,915,703 3.0211E9 2.244.1% 1,900,437 1,299503 1,935,578 3.603,171 3,796,495 5905,664 12,M,143 18,591423 33.918,901 ❑,601, 131 50,09Q419 20,961050 29,233921 47,732131 26,918,535 60461643 (11,250,9591 (14150973 1603,07E (2%9011761 (22,702,402) 2.198141 2,579245 3,679.079 4,999,051 6.014.305 24,450,13E 24,443,112 35.169.329 42.583,031 42,114,891 5,240,03E 6,EE1,566 7,613.075 8,896716 8,492213 4,26176E 4.83111g %417238 5.448.361 %32E,201 895.910 1,18508E 1044,470 1,259.935 1742.092 191062 251618 276,91E 30E,032 317,011 6E5,996 lJ41,171 1049701 972,753 UI1705 1608, 151 2,453,64E 2,740,233 3,291055 3,803,64E 1739,503 4,336,050 6,319,502 II 934,951 10,230,489 - 3711470 [%7.292 - 57,346 1.499,612 2,397,474 1941,093 2.052]46 1220,62E (414596431 (1,137,203) (874,645) 42,74%418 121650136 66, 101, 726 80,69Q536 7996E521 24.493459 (IS09,737) 67704,803 50,889,360 52, 265.114 Wr41 .. 367 CITY OF LA QUINTA Changes in Net Assets - Business -type Activities Last Four Fiscal Years (accrual basis of accounting) Fiscal Year 2005 2006 Expenses: Golf Course Total business -type activities expenses Program revenues: Charges for services: Golf Course Capital grants and contributions Total business -type activities program revenues Net revenues (expenses) General revenues and other changes in net assets Investment income Gain (loss) on sale of capital assets Transfers Capital contributions Total business -type activities Changes in net assets - business -type activities TABLE 4 2007 2008 1,877,291 2 4,523,146 4,520,173 4,761,581 1,877,291 4,523,146 4,520,173 4,761,581 1,091,836 2 3,120,728 3,540,748 3,814,233 - - - 352,687 1,091,836 3,120,728 3,540,748 4,166,920 (785,455) (1,402,418) (979,425) (594,661) - 553 1,817 4,310 ' - - (47,721) - 164,190 874,645 _ 41,459,643 973,013 979,425 41,459,643 1,137,756 1,855,887 (43,411) 40,674,188 (264,662) 876,462 638,072) The City of La Quinta implemented the business type activities in FY 200412005. The transfer was for land & golf course improvements transferred to the Enterprise Fund- 2 This was the first full year of operations for the Golf Course Source: City of La Quinta 131 3 b 3 TABLES Cf OF LA QUU4TA Fund Balances ofGovcm.enW Funds Lu1 E & Fsxil Y. (m9difiM accwl buffs ofacwweng) F�xal Yeer 2WI 2W2 2W3 2W4 2W5 2006 2003 2008 Gmeril fiord Rcusvcd S 11,746,211 12,897,893 21p99,910 29,210.757 32,4125W 23,210,506 28.388.613 45,NI,896 Unrcauved 21878,259 27,98[,910 W,581,773 25,494479 31514,377 53,058,618 SQ251,882 47,010,123 T9W geo.il fiuW S 35,624,470 40,829,601 47,684.683 54,305,236 63926,961 76,269,124 84,6W,520 92,452.019 AU aber Sovanneosal funds Resrnd $ 13,48Q545 45,508,387 38404,982 98,06,000 99,751,862 95515445 31.21],751 11,568,126 U.crawd, reposed m Sp wrzvmue fulls 6,352,995 12,107,305 9.382.431 9296.459 19,267,394 36,475,093 27,770,552 32,419,W8 D su (6,SO ,030) (5,622,884) (6,182506) (I 1,M.245) (7,236.054) 238,5% 10,634 55,831p61 CaplW proleds Rods 18,712,013 12,421,247 16,368205 28600,240 1831415 6,499,827 59,370,198 (d445,109) TOWdloO govemm"fuM S 31,745.523 64,416,455 57,973,112 125.263,454 113614,617 139,228955 117,363,135 95,373,146 the Cay ofLo Qum. has dewed. show.Wy erghlyears ofda. for du schu2u2e s The ssKs was pr,.I, s rzsuh ofd ,.. oftb 2004 F,..g AuNonry bands Source Cityof.Qumu 132 3 6 Revenues: Taxes Licenses and permits Charges for semces Developer fees Intergovernmental Investment income Comrnbutions Special assessments Rental income Loan repayments Other Total revenues CITY OF LA QUNTA Changes in Fund Balances of Governmental Funds Last Eight Fiscal Years (modified accrual basis of accounting) 200t 2002 2003 2004 TABLE 2005 2006 2007 2008 $ 36,605,534 43,011 931 50,326,811 58,301,082 68,175,347 89,704.947 100,103,324 105,870,933 2,057,423 1,857,691 1,982,(27 3,096,145 3,226,167 5,145,430 2,788,882 2,107,035 1,998.589 1,757,744 2,302,759 2,619,578 3,402,602 3,367,989 1,921,794 1.334,060 2,592,398 2 298,647 3,021,245 5,718,073 6,091,156 12,473,440 5,310,440 6.537.991 9,400,340 9,587 451 7.194.521 11 858.627 10,242 876 18,585,468 14,80J 971 15,382,135 4,893,919 4,135,009 3,368,709 3,735,984 6,215,291 9,946,212 12,692,350 11,297,153 - - - 37,643,190 782,610 757.619 780,259 816,045 825,292 818,526 877,191 909,229 1,067.076 1,001,389 1,094,510 1, 118,744 1,201,463 1,103,600 1,064,978 1,105,962 - - - 2,381,602 1,621,850 1,047.020 471,811 502,717 584,197 483,777 1,359,539 528,903 637,054 412,353 629,471 59 900,606 64,987,678 70,554,718 88,623,817 102,290.699 143.404,516 140,922,303 183,288,970 Expenditures Current. General government 3,275,624 3,161,596 3,344,407 4,099,376 3,970,921 4,644,954 6,150 699 7,367,144 Public v@ty 5,636,154 7,610,308 8,344.428 9,672.708 12,364,583 13 029,187 15,685 493 17,181,775 Cam"sernoes 817,460 1,067,837 993,964 1,025,397 1,104,509 1,248,308 4,027,302 5,336,757 Planning and treclopreat 6,344,764 10,693,374 7,804,294 7,480,421 5,719.373 5,847,563 28 994,177 15,374.160 Public works 2,613,928 2897,312 3,695,050 4.536,589 6,206,769 6,987,014 6,755,507 6,563,494 Capital projects 14,456,314 57.342,978 16,057,578 43,331 919 40,012,387 25.445,550 36,420,417 82.883,317 Debt service: Principal retirement 4,510,420 11,453,487 2.931,952 3,610,538 3,793,660 4,777,748 5,647,940 5,949,311 Interest and fiscal charges 5,942,929 7,017,016 9,469,314 13,961721 14,355,577 15,554,612 15,059,977 15,424.708 Payment to bond escrow - - - 1,591,107 - - - payments under pass -through obb 10.949.381 13,669,166 IT561 994 21,448,147 25,756 321 35 958,291 36,498 575 42,989,023 Total expenditures Excess (deficiency) of revenues oe"(under) expenditures Other financing sources (uses) Issuance of but allocation bonds Issuance of revenue bonds Payment to bond escrow Transfers in Transfers out Capital leases Proceeds from sale ofcapnal assets Total other financing sources (uses) Net change in fund balances 54,546 974 1t4 913,074 70,192,981 110,757.923 113 284,100 111 493 227 155,240,087 199,069,699 5,353,632 (49,925,396) 361,737 (22,134,106) (10 993 401) 29,911,289 (14,317 784) (15,780,7191 88,000,000 - 26,400,000 90,000,000 (19,955,000) 17 911,515 64,255,590 23,887,256 154.613,662 (17 911,515) (65,255,590) (23,887,256) (154,613,662) (46,603 49,248,081 35,828,335 60,954,576 89.604.682 (49,248,081) (35,992,525) (60.954,576) (87,342,608) - - 182.094 8566,295 8,209,396 124,097 158,061 - 87,146,603 96,445 000 8,566,295 8,045,206 124,097 1,602,229 S 5,353,632 37,221,207 361,737 74.310,994 S (2,427,106 37,956,495 14,193,687 14,178.490 Debt service as a percentage of noncapital expenditures 49A % 54 2 % 43 5 % 57 9 % 62 01. 65.5% 61.0% 47 1% The Cry o%La Quarto has elected to show only eight years o/darn%r this schedule Source Cityofla Quna VG 133 TABLE7 CITY OF LA QUINTA Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years (in dollars) Entire City (including Redevelopment Agency) Fiscal Year Taxable Ended Less: Assessed June 30 Secured Unsecured Exemptions Value Percent Change 1999 2,674,887,437 18,756,736 (38,580,062) 2,655,064,111 N/A 2000 2,665,520,656 18,712,736 (39,914,784) 2,644,318,608 -0.40% 2001 3,162,945,116 30,599,753 (50,149,068) 3,143,395,801 18.87% 2002 3,789,678,041 32,607,713 (54,726,303) 3,767,559,451 19.86% 2003 5,412,382,710 40,940,877 (95,420,075) 5,357,903,512 42.21% 2004 6,289,493,552 44,014,548 (113,037,003) 6,220,471,097 16.10% 2005 7,856,383,375 72,554,357 (115,071,146) 7,813,866,586 25.62% 2006 9,986,151,525 88,740,840 (99,245,721) 9,975,646,644 27.67% 2007 11,854,669,637 101,433,002 (89,688,505) 11,866,414,134 18.95% 2008 12,410,626,893 113,185,065 (107,777,195) 12,416,034,763 4.63% NOTE: In 1978 the voters of the State of California passed Proposition 13 which limited property taxes to a total maximum rate of 1% based upon the assessed value of the property being taxed. Each year, the assessed value of property may be increased by an "inflation factor" (limited to a maximum increase of 2%). With few exceptions, property is only re- assessed at the time that it is sold to a new owner. At that point, the new assessed value is reassessed at the purchase price of the property sold. The assessed valuation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitations described above. Source: County of Riverside Auditor -Controller 34 371 TABLE 8 CITY OF LA QUINTA Assessed Value and Estimated Actual Value of Taxable Property - Redevelopment Agency Last Tbree Fiscal Years (in dollars) _ Redevelopment Agency Project Area I Fiscal Year Taxable Ended Less: Assessed Base Taxable June 30 Secured Unsecured _ Exemptions Value Year Increment 2006 3,962,433,928 29,248,534 (11,604,295) 3,980,078,167 199,398,233 3,780,679,934 2007 5,223,508,114 34,250,061 (36,913,004) 5,220,845,171 199,398,233 5,021,446,938 2008 5,259,271,091 31,678,492 (36,844,457) 5,254,105,126 199,398,233 5,054,706,893 Redevelopment Agency Project Area 2 Fiscal Year Taxable Ended Less: Assessed Base Taxable June 30 Secured Unsecured Exemptions Value Year Increment 2006 2,132,426,502 32,999,788 (54,125,422) 2,111,300,868 95,182,755 2,016,118,113 2007 2,764,306,278 50,616,017 (40,774,044) 2,774,148,251 95,182,755 2,678,965,496 2008 2,843,981,136 62,180,440 (57,076,727) 2,849,084,849 95,182,755 2,753,902,094 Source: County of Riverside Auditor -Controller 135 372 Duert Rates City of La Quuna Rdcveapment a cnc r Pmjcct Area I Redevelopment agerey Project Area 2 Coady of Rtvenide County Free Lubraty Camay Structure Fur Protection Coachella Valley (CV) Unified School Desert Sands Uafed School Drat Commmuty College Rrcasde Comely Office of Educauon Rwende Country Regional Park & Open Space CV Public Canaery CV Mox wo CV Pack, & Rcacatran CV Water Dua nct CV R<murcc Comavanan CV WD Dutnd 1 Debt S.. CVWD Storm Water Von Total Dvat Rate Tax Rate Ara Ovedappuhg Rates' Cory of la QwnU County of Rnv sxk, Rrvasdc County Office of Education Rtvershde COmdy Pennon Obliga0on Deana Sands Umfid Coachella Valley Unified School District Coachella Valley Water Duunct Coachella Valley Re tatnon & fank Dhsand Desert Coo ou College Duvmt Total Ovdappmg Raze TABLE 9 CffY OF LA QUMTA Diet and Ovedappmg Property Tax Razes (Rate D SI00 of asYsed value) I,ua Three Fuca) Year City Rdevel.,an. Rdevel pmrnt Non -Project Area Project Area 1 Project Area 2 2006' 2002 ' 2008' 2"' 20073 20pB a 2"' 2W7 s 2W8 a 007W 00260 007W 00000 0WOO 0WOO 00000 00000 00wn O.Owo 0 0000 0 WOO 05330 05880 05150 0 0000 0 0000 00000 0 0000 a MW 00000 00000 0 DOW 0 0000 0 28W 02920 02910 019W 01960 01960 03470 034W 03460 03470 03470 03470 00250 00250 00250 00010 00010 00010 00010 0WIG 0WIG 00540 00540 00540 0W30 0W20 00020 0W20 0W20 0W20 04320 04320 04320 00120 00150 00020 00000 00000 0W20 0 WOO 0 WOO 0 WOO 0 0160 00140 00140 0 2" 01980 01930 007W 007W 007M 0W30 0W30 00720 00420 00410 00410 00380 00380 00380 0W30 0W30 00180 00230 00220 00220 0 0040 0 0040 0 W40 0 WOO 0 WOO 0 W30 00000 0 WOO 0 0000 0 W32 0 0032 0 W32 0 0000 0 0000 00000 00000 a 0000 0 0000 00122 00129 00127 00120 00120 00120 OAI50 00140 00140 00192 00192 00192 00010 0W20 00010 00060 00060 00060 00250 00250 00250 00130 00130 00010 00920 007W 007W 0 OW3 00003 OW03 0OWO 0WOO 00130 0WOO 00000 0WOO 00118 00118 00118 0WOO 00000 0WOO 0WOO 0WOO 00000 00320 00320 00320 00010 OW10 0WOO 00010 00010 00010 09992 09992 09992 1 OWO 10000 1 0000 10000 1 0000 I OOW 020-005 020-005 020-005 020-015 020-0IS 020-089 020-144 020-144 020444 00262 00261 007W 00262 00261 00756 00367 00261 00256 0 N42 00332 00462 001% 00208 0N84 0N42 00332 0N84 001" 001" 001" 00209 00199 Moo 00199 001" 001" 01409 01293 01461 01125 01169 01440 014N 01293 01440 Total Coat and Ovulappuhg Ram 1 1401 1 1285 1 1453 1 1125 NOTE b191a, Ghrwou vdas paced Pio cauta 13 Muchssude nu,ea, uxme as IW. fixM amwmlessdu t tads itm I � r shed IN m awg agmces hr a4rA tle arbla4 PsePera) rcsd<n whhw Saone Coutyof. RsvasdeAdaor Comrollefs Of! t Direct rate from Tax Rate Ara (IRA) 020-059 provided by Hdl Corm & Cone and overlapping debt tata from California, Mmucapal Sta4rtla s Duect ram taken from all oon-RDA Tli au,ndd by the County of Rnversde and do not include El A deAuctnom and ovdappmg rams provndd by Caldomu M..,A Stances s Direct one taken from an aulysns by 0he City of La Quaint Fa i ace Department staff of all TRA's in the Project area and do not treLde Some, ERAF deductions and ovc lapping rates govdd by Calif.. Mummpal Sta0zhcs a Dvea rime taken from an analysts of the TRA in the Protect area and do not, include Stare ERAF deducboru and ovedappuhg rates provided by Calsf.a Mmucnpal Statnmcs s Ovedappmg rams are basil upon a single tax rate ara wily 11169 11440 114N 11293 11440 .. 373 136 CITY OF LA QUINTA Principal Property Taxpayers Current Year and Nine Years Ago (in dollars) 2008 Percent of Total City Taxable Taxable Assessed Assessed Taxpa er Value Value KSL Desert Resort, Inc $ TD Desert Development Sams Real Estate Trust/Wal Mart Village Resort Quarry at La Quinta CNL Desert Resort Fourth Quarter Properties XLIII WKL Canyon Ridge Associates Aventine Development Apartment at La Quinta Village Il LLP One Eleven La Quinta 381,086,929 47,028,524 36,819,850 33,146,143 31,377,029 26,665,873 26,491,514 24,531,000 22,350,100 20,194,087 15,950,227 3.07% 0.38% 0.30% 0.27% 0.25% 0.21% 0.21% 0.20% 0.18% 0.16% 0.13% $ 665,641,276 5.36% TABLE 10 I= Percent of Total City Taxable Taxable Assessed Assessed Value Value 174,875,149 6.59% 18,313,493 0.69% 12,027,516 0.45% NOTE :The amounts shown above include assessed value data for both the City and the Redevelopment Agency. Source: HdL Coren & Cone 137 .. 374 TABLE I MY OF LA QUINTA Property Tax Levies and Collections Last Three Fiscal Years ( in dollars) Collected within the Fiscal Taxes Levied Fiscal Year of Levy Collections in Total Collections to Date Year Ended for the Percent Subsequent Percent June 30 Fiscal Year Amount of Levy Years Amount of Levy 2006 60,716,047 73,097,360 120.39% 2,092,065 75,189,425 123.84% 2007 79,752,191 74,533,984 93.46% 1,802,076 76,336,060 95.72% 2008 84,100,395 87,804,912 104.40% 3,216,547 91,021,459 108.23% NOTE: The amounts presented include City property taxes and Redevelopment Agency tax increment. This schedule also includes amounts collected by the City and Redevelopment Agency that were passed -through to other agencies. Source: County of Riverside Auditor Controller's Office 138 1.3705 Ratios of Outstanding Debt by Type Last Three Fiscal Years (in dollars) Governmental Activities Reimbursement Agreement Compensated Absences Due to Coachella Valley Unified School District Due to County of Riverside Developer Agreement Tax Allocation Bonds Project Area I Tax Allocation Bonds Project Area 2 2004 Local Agency Revenue Bonds City Hall Lease Revenue Bonds Unamortiud Discount and Issuance Costs Total Govemmental Business -type Activities Capital Leases Total Business -type activities Total Primary Government Population - State Department of Finance January 1 Number of Households Median Household Income Percentage of Personal Income Debt Per Capita TABLE 12 Fiscal Year Ended Fiscal Year Ended Fiscal Year Ended 2006 2007 2008 $ 328,311 $ 278,311 $ 228,311 608,266 734,055 829,227 5,186,627 4,431,178 3,675,731 1,850,000 1,750,000 1,600,000 776,030 643,539 511,048 141,785,000 139, I45,000 136,350,000 6,130,000 6,025,000 5,915,000 89,265,000 87,745,000 86,175,000 6,245,000 5,900,000 5,540,000 (877,230) (877,230) (841087) 251,297,004 245,774,853 239,983,230 1,090,602 825,848 681,048 1,090,602 825,848 681,048 $ 252,387,606 $ 246,600,701 S 240,664,278 38,340 41,092 42,958 18,762 20,176 21,058 $ 65,906 $ 67,754 $ 74,683 20.41% 18.04% 15.30% S 6,583 $ 6,001 $ 5,602 Notes: Details regarding the City's outstanding debt can be found in the notes to the financial statements. The debt service payment for the 2004 Lease Revenue Bonds are made from Redevelopment Project Area I & 2 low & moderate income tax increment. 139 •• 376 TABLE 13 CITY OF LA QUINTA Ratio of General Bonded Debt Outstanding Last Three Fiscal Years (In Dollars) Outstanding General Bonded Debt Fiscal Year City Hall Lease 2004 Tax Percent of Ended Lease Local Agency Allocation Assessed Per June 30 Obligation Revenue Bonds Bonds Total Value t Capita 2006 6,245,000 89,265,000 147,915,000 243,425,000 2.44% $ 6,349 2007 5,900,000 87,745,000 145,170,000 238,815,000 2.01% $ 5,812 2008 5,540,000 86,175,000 142,265,000 233,980,000 1.88% $ 5,447 General bonded debt is debt payable with governmental fund resources and general obligation bonds recorded in enterprise funds (of which, the City has none). Assessed value has been used because the actual value of taxable property is not readily available in the State of California. Source: City of La Quinta 140 377 CITY OF LA QUINTA Direct and Overlapping Debt June 30, 2008 City Assessed Valuation Redevelopment Agency Incremental Valuation Total Assessed Valuation Source: Riverside County Auditor Controller Overlapping Debt Repaid with Property Taxes And Assessments: Desert Community College District Coachella Valley Unified School District Desert Sands Unified School District (DSUSD) DSUSD Lease Tax Obligations Coachella Valley County Water District LD, No. 55 Coachella Valley County Water District I.D. No. 58 DSUSD Community Facilities District No. 1 City of La Quinta 1915 Act Bonds Coachella Valley Water District Assessment District No. 68 Total overlapping debt repaid with property taxes TABLEI4 $ 4,607,425,776 7,808,608,987 $ 12,416,034,763 Percentage Applicable' Outstanding Debt6/30/08 Estimated Share of Overlapping Debt 7.438% $ 337,870,330 25,130,795 29.508% 93,982,458 27,732,344 7.836% 214,839,044 16,834,787 7.836% 13,590,000 1,064,912 83.015% 4,590,000 3,810,389 6.8090% 2,160,000 147,074 100.000% 1,945,000 1,945,000 100.000% 1,705,000 1,705,000 86.247% 2,255,000 1,944,870 672,936,832 80,315,171 Overlapping Other Debt including Certifications of Participation (COP) Riverside County General Fund Obligations 1.516% Riverside County Pension Obligations Riverside County Board of Education COP Coachella Valley Unified School District COP DSUSD COP Coachella Valley County Water District I.D. No. 71 COP Coachella Valley Recreation and Park District COP Total overlapping other debt Total overlapping debt City direct debt Total direct and overlapping debt 1.516% 1.516% 29.508% 7.836% 10.850% 701,562,556 387,995,000 9,275,000 53,830,000 12,420,000 6,390,000 10,635,688 5,882,004 140,609 15,884,156 973,231 693,315 12.511% 2,510,000 314,026 1,173,982,556 34,523,029 1 1,173,982,556 114,838,200 240,664,278 $ 355,502,478 Notes: ' For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of another governmental unit's taxable assessed value that is within the city's boundaries and dividing it by each unit's total taxable assessed value. Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is home by the residents and businesses of the City. This process recognizes that, when considering the City's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible for repaying the debt of each overlapping government. Source: California Municipal Statistics, Inc: overlapping debt Source: City of La Quinta- City Direct debt 141 378 TABLE 15 CITYOFLAQU89TA Leo Debt Margin lnfommbon Last Eight F.al Years (lo dollars ) 2001 2002 2W3 2W4 2W5 2006 7W7 2009 Assessed vduasion 53.143.395,901 3,767,559.451 5357,%3,512 6,220,471,W7 7,813,866,586 9,975,646,W4 11.9",414,134 12,416,034.763 Debt bout perccmage 15% 15% 15•G 15% 15% IS% IS% 15°. Debt limit 471,509.370 565,133.919 803,695,527 933,070,665 1.172,079,999 1 d96,346,997 1779,962,120 1.862,405,214 TuW net debt applicable to hum: General obbgamo bomb Legal dcbt margin S 471,509,370 565,133,91E 803,685,527 933,070,665 1,02,079,988 14%,346,997 1 779,962,120 1,862,405,214 ToW dcbt app5cabic to she limit as a perceouge ofdcbt limit 00% 00% 00°. 00% 0.0% 0 000% aw. Section 43605 mf the Cmvmnm of Code mf the State ofCahfmsma Woita the amount of indebtedness for public Wyssovemeou to 15 % oflhc sss .d va ion of all real and petsooal property of the City The City of La Qdma has no general bonded indebtedness Source City of La Qumu Fuuoce Dcpusmmo based upon Me Assessed valuation received from the County of Rivessde Auditor Cowegess Office 142 11.11. 373 TABLE 16 CITY OF LA QUINTA Pledged -Revenue Coverage Last Three Fiscal Years (In Dollars) Tax Allocation Bonds - Proiect Area I Fiscal Year Ended Tax Less: Other Net Tax Debt Service June 30 Increment Debt Payments Increment Principal Interest Coverage' 2006 36,506,201 20,638,731 15,867,470 2,500,000 7,805,905 1.54 2007 42,029,503 20,820,149 21,209,354 2,640,000 7,658,900 2.06 2008 43,476,312 25,383,713 18,092,599 2,795,000 7,500,553 1.76 Tax Allocation Bonds - Project Area 2 Fiscal Year Ended Tax Less: Other Net Tax Debt Service June 30 Increment Debt Payments Increment r Principal Interest Coverage' 2006 19,849,893 17,325,411 2,524,482 100,000 319,168 6.02 2007 20,777,158 18,553,875 2,223,283 105,000 314,785 5.30 2008 23,087,750 20,929,512 2,158,238 110,000 310,135 5.14 2004 Local Agency Revenue Bonds Fiscal Year Ended Tax Less: Other Net Tax Debt Service June 30 Increment' Debt Payments Increment Principal Interest Coverage 2006 14,089,024 0 14,089,024 735,000 4,436,981 2.72 2007 15,701,664 0 15,701,664 1,520,000 4,402,909 2.65 2008 16,641,016 16,641,016 1,570,000 4,356,906 2.81 Local Agency Revenue Bonds (City Hall Project) Fiscal Year Ended Lease Less: Other Net Lease Debt Service June 30 Revenue Z Debt Payments Revenue Principal Interest Coverage 2006 680,575 0 680,575 330,000 350,575 1.00 2007 678,865 0 678,865 345,000 333,865 1.00 2008 675,880 0 675,880 360,000 315,880 1.00 Note: Details regarding the city's outstanding debt can be found in the notes to the financial statements. i Tax increment has been reduced by other debt payments, which may or may not be subordinated to Tax Allocation Bonds 2 Lease revenues consist of payments from the City General Fund, Civic Center Development Impact Fee Fund and the Redevelopment Agency Capital Projects Fund ' Tax increment revenues from both Project Area I and Project Area 2 Low & Moderate Income Funds are used to pay the annual debt service payments. 143 380 TABLE 17 CITY OF LA QUINTA Demographic and Economic Statistics Last Three Calendar Years Calendar Calendar Calendar Year Year Year 2006 2007 2008 City Land(Sq Miles) (3) 35.1 351 35.31 Population (1) 38,340 41,092 42,958 Median Household Income (in dollars) (4) $65,906 $67,754 $74,683 Number of Dwelling Units (3) 18,762 20, 176 21,058 Persons per Household (3) 2.855 2.846 2.851 Average Income per person per household $23,084 $23,807 $26,195 Labor Force (2) 14,500 15,300 15,200 Employment (2) 14,100 14,900 14,600 Unemployment Rate (2) 2.76 % 2 61% 3 95% Median age (4) 36 36.4 36.4 Sources (1) State of California Department of Finance - January l of each year (2) State of California Economic Development Department website (3) City of La Quetta Building & Safety and Community Development Departments (4) Desert Wheeler's Newsletter City Overview 144 3 81 TABLE 18 CITY OF LA QUINTA Principal Employers Current Year and Nine Years Ago 2007-2008 1998-1999t Percent of Percent of Number of Total Number of Total Employer Activity Employees Employment Employees Employment Desert Sands Unified School Distict Government 2,398 16.42% 525 La Quinta Resort & Club Hotel & Golf Resort 1,550 10.62% 1,500 Wal-Mart Super Center Retailer 400 2.74% 280 Costco Retailer 207 1.42% _ Rancho La Quinta Golf Resort 200 1.37% 150 Imperial Irrigation District Public Utility 200 1.37% - Target Retailer 185 1.27% _ Lowe's Home Improvement' Retailer 150 1.03% 125 Stater Brother's Grocery Store I50 1.03% I5o Home Depot Retailer 147 1.01% 185 Total employment listed 5,587 38.27% 2,915 Not Available Total City Employment - July 1 14,600 Not Available "Total Employment" as used above represents the total employment of all employers located within City limits with over 100 employees Source: 2007-2008 Muniservices, LLC and 1998-1999 City of La Quinta The total City employment and %applicable for 1999 was not available 145 3 U L TABLE 19 UTY OF LA QUINTA Full-time City Employees by Function Last Four Fiscal Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Ending Ending Ending Ending June 30 June 30 June 30 June 30 Function 2005 2006 2007 2008 Administration 8.00 9.00 10.00 12.00 City Clerk 5.00 5.00 5.00 6.00 Finance 8.00 9.00 9.00 9.00 Community Services 8.00 10.25 10.25 11.25 Building and Safety 21.00 22.00 24.00 25.00 Planning and Development 9.00 12.00 12.00 12.00 Public Works 23.50 26.25 26.25 28.25 Golf Course 0.50 0.50 0.50 0.50 Total 83.00 94.00 97.00 104.00 Source: City of La Quinta NOTE: The City of La Quinta contracts with the County of Riverside for Police Services and with the California Department of Forestry through a contract with the County of Riverside for Fire Services. In addition the City -owned Golf Course is operated by Landmark Golf. These positions have not been included as these positions are not City employees. 146 - 3 a 3 TABLE 20 CITY OF LA QUINTA Operating Indicators by Function Last Three Fiscal Years Finance: 2006 2007 2008 Number of Active Business Licenses 3,208 3,424 3,690 Number of Animal Licenses Processed 892 1,022 1,272 Number of Accounts Payable Checks Processed 4,696 4,722 4,840 Number of investment purchases 39 Par value of investments $327,417,000 73 $392,729,000 64 $424,500,000 Number of cleared checks 5,081 4,837 5,501 Number of outgoing bank wires 202 Public Works: 158 136 Encroachment permits issued 304 218 110 Request for services 618 419 1152 Building & Safety: Permits: Siagle family Detached 1,044 526 297 Single family Attached 227 38 0 Residential Pool 866 612 331 Wall/Fence 1,502 963 583 Other Total Permits 1,607 1,404 1,121 5,246 3,543 2,332 Code Compliance Animal Control Incidents Handled 1,901 687 2,920 Vehicle abatements 909 296 351 Garage Sale Permits 1,190 1,444 1,519 Wced abatements 141 76 117 Nuisance abatements L611 2,032 2,142 Community Services: Library activities Library Volume 42,050 44,981 66,124 Library books checked out 55,002 99,659 117,738 Library Cards Issued 5,550 5,325 3,675 Number of School Children Visiting Library 745 260 Library Volunteer Hours 1,891 1,583 841 1,951 Senior Center. Number of visits 14,305 12,955 14,013 Senior Center Volunteer Hours 3,481 4,192 3,332 Recreation activities: Participants: Leisure Classes 1,373 1,192 990 Special events 4,668 7,809 8,109 Adult Sports 3,402 6,827 8,550 Golf course: Golf rounds played 38,934 40,548 40,516 Average S Greco fee 71A2 76.97 8L09 Planning and Development: Number of residential" its approved 1,063 534 338 Commercial square footage approved 533,726 124,821 342,502 Source City of La Qumta 147 CITY OF LA QUINTA Capital Asset Statistics by Function Last Three Fiscal Years Fiscal Year Fiscal Year Fiscal Year Ending Ending Ending June 30 June 30 June 30 2006 2007 2008 Public works: Streets (miles) 118.40 122 127 Bikepaths (miles) 22.00 22 22 Streetlights 73 85 85 Traffic signals 44 45.25 45.25 Traffic Signs 2,799 2,845 2,895 Bridges 12 12 12 Parks and recreation: Parks 12 12 13 Park Acreage 207 207 209 Undeveloped Park Acreage 40 40 40 Senior Center I I I Museum I t I Library I l I Golf Course: Municipal golf courses 1 l i Source: City of La Quinta 385 148 TABLE 22 CITY OF LA QUINTA Schedule of Insurance in Force June 30,2008 Company Name Policv Number Coverage Limits Term Premium Hartford 72BPEEW0254 Employee Dishonesty, $1,000,000 12/3/08 - 09 $3,013 Forgery, Computer Fraud 4merican Wholesah 5467276 All Risk Property Insurance 40,900,000 07/01/07 - 09 59,258 Including Auto Physical Damage (Excluding Earthquake) Pacific Ins ZG0036449 Earthquake & Flood 7,500,000 02/07/07 - 09 131,630 Endurance Ins 10000326200 Real & Personal Property Including Contingent Tax Interruption California Comprehensive General $0 Deductible Retention 07/O1/07 - 09 281,125 Joint Powers Liability $50 Million Insurance Authority California Joint Powers Insurance Authority Worker's Compensation 5,000,000 07/01/07 - 09 175,642 38r' 149 THIS PAGE INTENTIONALLY LEFT BLANK 387 150 N I I M%0"InF11L1w I G Brandon W. Burrows ee Donald L. Parker IMichael K. Chu MILL David E. Hale ng ha rd ARo/ersional Cw➢orcHon Donald G. Slater LLP Richard K. Kikuchi Certified Public Accountants Retired Robert C. Lance 1914 1994 Richard C. Sol] Fred J. Lunghard, Jr. 192&1999 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of La Quinta, California We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, as of and for the year ended June 30, 2008, which collectively comprise the City of La Quinta, California's basic financial statements and have issued our report thereon dated November 7, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City of La Quinta, California's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City of La Quinta, California's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City of La Quinta, California's internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the City of La Quinta, California's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the City of La Quinta, California's financial statements that is more than inconsequential will not be prevented or detected by the City of La Quinta, California's internal control. We consider the following deficiencies described to be significant deficiencies in internal control: 75 YEARS :L'� 1929 2004 01 Eir&ffi are 388 203 N. Brea Blvd., Suite 203 • Brea, CA 92821-4056 • (714) 672-0022 • Fax (714) 672-0331 + www.lslcoas.com Lance s ShcLard LAP CERTPoED"/ ACG1 WANTS To the Honorable Mayor and Members of City Council City of La Quinta Page 2 Audit Journal Entries We requested that the Finance Department make a journal entry as the result of the account analysis we performed during the audit. This journal entry was to record grant revenues not received within the revenue recognition period as deferred revenue (liability). Management's Response: The grant revenue was a RCTC request for reimbursement for the Simon Dr. to Adams St Improvements made to Highway 111. This reimbursement request was prepared for $318,391 and submitted on July 30, 2008 for expenditures incurred in the Fiscal Year 2007-2008 for this Highway 111 project. The revenues were accrued in Fiscal Year 2007-2008 to match the period that the expenditures were incurred. RCTC did not reimburse the City until October 30, 2008 which was after the August 31, 2008 cut-off period that had been established for revenue recognition in Fiscal Year 2007- 2008. Therefore, as the auditor correctly states the revenue should have been deferred to Fiscal Year 2008-2009. This entry has been reflected in the RCTC Special Revenue Fund. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the City of La Quinta, California's internal control. Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in the internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, we believe that none of the significant deficiencies described above is a material weakness. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of La Quints, California's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed the following instance of noncompliance or other matters that is required to be reported under Government Auditing Standards issued by the Comptroller General of the United States. This report is intended solely for the information and use of management, City Council, and federal awarding agencies and pass -through entities and is not intended to be and should not be used by anyone other than these specified parties. / M i November 7, 2008 389 Brandon W. Burrows ce Donald L. Parker I$t MichaelK.Chu MW David E. Hale n g ha rd A Pry ''onalC pora6on Donald G. Slater LLP Richard K. Kikuchi Certified Public Accountants Retired Robert C. Lance 19141994 Richard C. Sol] Fred J. Lunghard, Jr. 19za 1999 November 7, 2008 To the Honorable Mayor and Members of City Council City of La Quinta, California We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information for the City of La Quinta (the City) for the year ended June 30, 2008, and have issued our report thereon dated November 7, 2008. Professional standards require that we provide you with the following information related to our audit. Our Responsibilities under U.S. Generally Accepted Auditing Standards and Government Auditing Standards Our responsibility, as described by professional standards, is to express opinions about whether the financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. As part of our audit, we considered the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide assurance on the internal control over financial reporting. Any significant deficiencies in such controls, if any, have been communicated to you by a separate letter. As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit. While our audit provides a reasonable basis for our opinion, it does not provide a legal determination on the City's compliance with those requirements. Again, any non-compliance with provisions of laws, regulations, contracts and grants noted by us, if any, have been communicated to you by a separate letter. Planned Scope and Timing of the Audit We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Accordingly, a material misstatement may remain undetected. Also, an audit is not designed to detect error or fraud that is immaterial to the financial statements. 75 YEARS 1929 2C04 390 203 N. Brea Blvd., Suite 203 0 Brea, CA 92821-4056 9 (714) 672-0022 • Fax (714) 672-0331 • www.lslcpas.com Lance I� Lunghard LLP CEAPPEDF CACCOUxIAN15 To the Honorable Mayor and Members of City Council City of La Quinta Page 2 During the audit, we obtained an understanding of the entity and its environment, including its internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. Any significant deficiencies in such controls, if any, have been communicated to you by a separate letter. Our audit has been performed in phases which consisted of an interim contact during the fiscal year and a year-end contact which occurred after the fiscal year-end. At the conclusion of our audit, we communicated under a separate letter significant matters related to the financial statement audit that are, in our professional judgment, relevant to the responsibilities of those charged with governance in overseeing the financial reporting process. Generally accepted auditing standards do not require us to design procedures for the purpose of identifying other matters to communicate with those charged with governance. Significant Accounting Policies Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the City of La Quinta are described in the notes to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended June 30, 2008. We noted no transactions entered into by the City of La Quinta during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you of, or transactions for which there is a lack of authoritative guidance or consensus. Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. Where applicable, the City utilized accounting estimates for depreciation on City assets, amortization of bond related issuance costs, premiums/discounts and gains/losses on bond defeasance and for reporting incurred but not reported amounts relating to the liability for claims and judgments. The methodology used during this audit is consistent with that of prior years. We evaluated the key factors and assumptions used to develop these estimates in determining that they are reasonable in relation to the financial statements taken as a whole. Financial Statements Disclosure The disclosures in the financial statements are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. 391 LISLance Solt s L CENNHlD PUBLIC ICCOµV MN r5 To the Honorable Mayor and Members of City Council City of La Quints Page 3 Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. The following misstatements were detected as a result of audit procedures and corrected by management: We requested that the Finance Department make a journal entry as the result of the account analysis we performed during the audit. This journal entry was to record grant revenues not received within the revenue recognition period as deferred revenue (liability). Management's Response: The grant revenue was a RCTC request for reimbursement for the Simon Dr. to Adams St Improvements made to Highway 111. This reimbursement request was prepared for $318,391 and submitted on July 30, 2008 for expenditures incurred in the Fiscal Year 2007-2008 for this Highway 111 project. The revenues were accrued in Fiscal Year 2007- 2008 to match the period that the expenditures were incurred. RCTC did not reimburse the City until October 30, 2008 which was after the August 31, 2008 cut-off period that had been established for revenue recognition in Fiscal Year 2007-2008. Therefore, as the auditor correctly states the revenue should have been deferred to Fiscal Year 2008-2009. This entry has been reflected in the RCTC Special Revenue Fund. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated November 7, 2008. Manaaement Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findinas or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. 39L III$O�� 6 L LLP LFNN11E0%IB4C..Y NFAITS To the Honorable Mayor and Members of City Council City of La Quinta Page 4 Other Communications The City implemented the following new Governmental Accounting Standards Board (GASB) pronouncements, which were effective for fiscal year 2007-2008 audits: GASB Statement No. 48, Sales and Pledges of Receivables and Future Revenues and Intra- Entity Transfers of Assets and Future Revenues GASB Statement No. 50, Pension Disclosures — an amendment to GASB Statements No. 25 and No. 27. The City will be required to implement GASB Statement 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, for fiscal year ending June 30, 2009. To comply with the requirements of this Statement, the City will need to obtain certain actuarial calculations pertaining to the health care benefits provided by the City to retired employees. This information is intended solely for the use of the Governing Board, Committees of and management of the City of La Quinta and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, 393 TAf 4 4 auma AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 18, 2008 0 , BUSINESS SESSION: _ ITEM TITLE: Consideration of a Supplemental Marketing Agreement with the Bob Hope Chrysler Classic CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a Supplemental Marketing Agreement for 2009 with the Bob Hope Chrysler Classic in an amount not to exceed $104,150; and appropriate $2,100 in AB 939 funds for recycling services and $8,400 from the General Fund for waste services and authorize the City Manager to sign the Agreement subject to any minor final revisions approved by the City Manager and the City Attorney. FISCAL IMPLICATIONS: Police services are estimated to be $75,700; Fire/Emergency Medical services are estimated to be $17,950; and waste/recycling services are estimated to be $10,500; for a not -to -exceed total of $104,150. Police and Fire services will be funded from the current Fiscal Year 2008-2009 budget (Police Contract Services 101-5054- 421.36-01 and Fire Contract Services101-5055-422.33-19) and no new appropriation is required. An appropriation of $2,100 is required from account number 221-0000-290.00.00, AB 939 Unallocated Fund Balance to fund the recycling costs of the event and an appropriation of $8,400 is required from account number 101-1004-413-32, General Fund, Management Services - Contract Services to fund the waste services for the event. 394 In addition, the City's Economic Development Plan includes marketing SilverRock Resort and the City of La Quinta via the Bob Hope Chrysler Classic. The Plan also emphasizes attracting residents and visitors to the City; the Bob Hope Chrysler Classic brings thousands of people into the area every year. This year, with the majority of the event taking place in La Quinta, local hotels and businesses will reap the benefit. CHARTER CITY IMPLICATIONS: The City's Charter allows the City to utilize general fund revenues to encourage, support, and promote economic development. The Bob Hope Chrysler Classic will take place primarily in the City of La Quinta, and will therefore benefit the local economy. BACKGROUND AND OVERVIEW: In June 2007, the City entered into an Amended Use Agreement with Desert Classic Charities (dba Bob Hope Chrysler Classic) for the use of the Arnold Palmer Classic Course at SilverRock Resort. In January 2008, the tournament rotation included SilverRock Resort, PGA West, and the Classic Club. In July 2008, Desert Classic Charities informed the City that the 2009 rotation would include SilverRock Resort, PGA West (Palmer and Nicklaus courses), and the Bermuda Dunes Country Club; in addition, the La Quinta Resort would serve as tournament headquarters and will host several tournament events. For the first time in the tournament's 50-year history, the majority of golf play and events will take place in one city. Desert Classic Charities indicates that in 2010, all golf play will take place in La Quinta, when the La Quinta Dunes Course replaces the Bermuda Dunes Country Club in the rotation. Given that three tournament golf courses are located in the City of La Quinta, Hope Classic officials have requested the City participate in the related public safety and recycling costs, and have agreed to provide enhanced marketing and promotional benefits in addition to those provided by the existing Use Agreement. Staff has met with Hope Classic Officials, the La Quinta Police Department, the Fire Department, and Burrtec Waste. The City will provide a base level of public safety services that it deems appropriate for events taking place within the City. The level of service is based on last year's event requirements, with adjustments for inflation and for two courses having a single entry point with one concession venue (PGA West). The City will not provide public safety services for tournament events in Bermuda Dunes nor in other locations outside of the City. Other exceptions are noted in the attached contract (Attachment 1)• For police services, the City will pay costs at its standard billable rates; services will include traffic control, on -site event coverage, and required supervision. The estimate for police services is $75,700. The estimate for Fire Department/Emergency Medical 395 Services is $17,950. Recycling and waste disposal services are estimated at $10,500. The total not -to -exceed amount is $104,150. The existing Use Agreement includes several "City Benefit" items such as the City is recognized as an official Tournament Sponsor; joint press releases, seats at the Bob Hope Classic Ball, passes to the Bob Hope Club, and the ability to purchase Ball Sponsor spots. The existing Use Agreement provides direct marketing benefit to SilverRock Resort and the City of La Quinta. For the proposed Supplemental Marketing Agreement, staff has been working with Hope Classic officials to obtain further marketing and promotional consideration, including the following: prominent identification of the City as "Host City" in print ads, and website information; a discount on the large print ad in the Hope Classic 50" Anniversary Commemorative Program; and mention of the City as "Host City" in televised video commercials and in local radio spots. A complete list is included in the attached contract, Exhibit C. Further, the Hope Classic will result in revenues to La Quinta businesses. The Hope Classic has been engaging local businesses and organizations to participate in the upcoming Tournament. Several local businesses will have concession booths at various locations; there will be a tournament concession store in Old Town; and the Hope Classic is having Chamber member businesses act as Hope Classic ticket outlets. A 2003 analysis conducted by Economics Research Associates noted a 10% increase in annual greens fees, and an increase of $243 per round in merchandise sales for high -end golf courses hosting PGA Tour events. The analysis also noted an economic benefit to local hotels, restaurants, and retailers; however, that effect was not quantified. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Supplemental Marketing Agreement for 2009 with the Bob Hope Chrysler Classic in an amount not to exceed $104,150; and appropriate $2,100 in AB 939 funds for recycling services and $8,400 from the General Fund for waste services and authorize the City Manager to sign the Agreement subject to any minor final revisions approved by the City Manager and the City Attorney; or 2. Do not approve a Supplemental Marketing Agreement for 2009 with the Bob Hope Chrysler Classic; or 3. Provide staff with alternative direction. 390 Respectfully submitted, v 7L Douglas6. tvans, Assistant City Manager — Development Services Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Supplemental Marketing Agreement for 2009 with the Bob Hope Chrysler Classic 397 ATTACHMENT 1 SUPPLEMENT MARKETING AGREEMENT BY AND BETWEEN DESERT CLASSIC CHARITIES AND THE CITY OF LA QUINTA This Supplement Marketing Agreement ("Agreement") is entered into this _ day of , 2008, by and between the City of La Quinta, a municipal corporation ("City") and the Desert Classic Charities, dba Bob Hope Chrysler Classic, a California public benefit corporation ("Hope Classic"). The City and the Hope Classic are sometimes hereinafter individually referred to as "Party" and collectively as "Parties." RECITALS A. The Hope Classic holds a professional golf tournament played each January in Coachella Valley over four different golf courses (the "Hope Classic Tournament"). B. The City owns and maintains a golf course on certain real property generally located on the western side of Jefferson Street between Avenue 52 and Avenue 54 in the City of La Quinta (the "SilverRock Tournament Course"). C. On or about June 6, 2007, the City and the Hope Classic entered into an Amended Use Agreement providing that the Hope Classic have exclusive use of the SilverRock Tournament Course for one (1) consecutive seven-day period each year for ten (10) years for the purpose of conducting the Hope Classic Tournament. D. Two of the remaining three courses used in the 2009 Hope Classic Tournament are at the PGA West Golf Club and Resort ("PGA West") located within the City of La Quinta. E. The Parties mutually desire to enter into this Agreement for the purpose of providing certain base levels of community safety resources and solid waste disposal and recycling services during the 2009 Hope Classic Tournament at the PGA West and the SilverRock Tournament Course in the City of La Quinta (the "La Quinta Courses") in exchange for additional marketing and advertising that will promote and provide publicity for the City and the SilverRock Tournament Course. NOW, THEREFORE, in consideration of the above recitals and the mutual covenants set forth herein, and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: SECTION 1. Term. The Term of this Agreement shall be effective on December 2, 2008, and terminate on December 31, 2009. SECTION 2. Public Safety Services. 2284/015610-0002 •• 398 969056.01 all/14/08 Section LL Public Safety Services at the La Quinta Courses. The Parties agree that for the Term of this Agreement, City shall provide a base level of public safety services for that portion of the 2009 Hope Classic Tournament held at the La Quinta Courses as specified in Exhibit "A", attached hereto and incorporated herein by this reference ("Public Safety Services"). Any additional public safety services requested by the Hope Classic at the La Quinta Courses during the Term of this Agreement not specified in Exhibit "A" shall be charged to and paid for by the Hope Classic. Section 1.2. Public Safety Services Beyond the La Quinta Courses. This Agreement does not afford public safety services for any of the following: (1) the professional amateurs event to be held at the Bermuda Dunes County Club on Thursday, January 22, 2009, (2) the Gala and Pairings Party to be held to be held at the Renaissance Esmeralda Resort and Spa in Indian Wells on January 18, 2009; (3) any and all 2009 Hope Classic Tournament events held outside City limits, and (4) any and all 2009 Hope Classic Tournament events held within City limits beyond the La Quinta Courses as provided in Section 1.1 herein. The Hope Classic must contract directly with the Riverside County Sheriffs Department for any and all public safety services not covered by Section 1.1 of this Agreement. SECTION 3. Solid Waste Disposal And Recycling Services. The Parties agree that for the Tenn of this Agreement, City shall provide solid waste disposal and recycling services at the La Quinta Courses as specified in Exhibit `B", attached hereto and incorporated herein by this reference ("Solid Waste Services"). The Hope Classic shall pay for any additional services that are not specified in Exhibit `B". SECTION 4. Marketing Benefits. In consideration for the Public Safety Services and Solid Waste Services, the Hope Classic shall provide to the City additional marketing benefits as provided in Exhibit "C", attached hereto and incorporated herein by this reference ("Marketing Benefits"). SECTION 5. Indemnity. Section 5.1 City to Indemnify. The City hereby agrees to indemnify, defend, and hold the Hope Classic and its officials, officers, employees, volunteers, and agents ("Hope Classic Indemnified Parties") harmless against and from any liability for any claim, action or proceeding against the Hope Classic Indemnified Parties that arises solely out of any negligent acts, omissions, or willful misconduct by the City and its officials, officers, employees, volunteers and agents in the performance of any act related to the subject matter of this Agreement. In their sole discretion and at their own cost and expense, the Hope Classic Indemnified Parties may participate in the defense of any such claim, action or proceeding, utilizing legal counsel of their choice; however, such participation shall not relieve the City of any obligation imposed pursuant to this Agreement. The Hope Classic shall promptly notify the City of any such claim, action or proceeding and shall cooperate fully in the defense of the same. Section 5.2 Hope Classic to Indemnify. The Hope Classic hereby agrees to indemnify, defend, and hold the City, its golf course operator, the Agency, and their respective officials, officers, employees, volunteers, and agents ("City Indemnified Parties") harmless against and from any liability for any claim, action or proceeding against the City Indemnified Parties that arises solely out of any negligent acts, omissions, or willful 393 2284/015610-0002 969056.01 all/14/08 misconduct by the Hope Classic and its officials, officers, employees, volunteers, and agents in the performance of any act related to the subject matter of this Agreement. The Hope Classic further agrees to indemnify, defend, and hold the City Indemnified Parties harmless against and from any liability for any claim, action or proceeding against the City Indemnified Parties that relates to the Tournament. In their sole discretion and at their own cost and expense, the City Indemnified Parties may participate in the defense of any such claim, action or proceeding, utilizing legal counsel of its choice; however, such participation shall not relieve the Hope Classic of any obligation imposed pursuant to this Agreement. The City shall promptly notify the Hope Classic of any such claim, action or proceeding and shall cooperate fully in the defense of the same. Section 5.3 Claims Arising from Joint Acts or Omissions. The City and the Hope Classic, respectively, shall provide their own defense with respect to any claim, action or proceeding that arises out of the joint acts or omissions of the Parties arising from this Agreement. In such situation, both the City and the Hope Classic shall retain their own legal counsel and shall bear their own defense costs. Each Party shall waive any right to reimbursement of defense costs from the other. Section 5.4. Joint Defense. Notwithstanding the provisions of Section 5.3 above, the City and the Hope Classic may agree in writing to a joint defense of any claim, action or proceeding that arises out of the joint acts or omissions of the Parties. Any such agreement may provide that the Parties appoint mutually acceptable legal counsel to defend such claim, action or proceedings. In such a case, the Parties shall bear equally the cost of any joint defense and any amount paid by the Parties in settlement of, or as a result of a court judgment, arbitration or mediation award related to the claim, action or proceeding, if any. The Parties shall also share equally in any amount awarded to or received by both Parties in settlement of, or as a result of, a court judgment, arbitration or mediation award of such a claim, action or proceeding Neither Party may bind the other Party to any settlement of such a claim, action or proceeding, without the express written consent of the other Party. Section 5.5. Comparative Fault. Notwithstanding any provision contained herein to the contrary, in the event of any settlement, court judgment, or arbitration or mediation award that allocates or determines the comparative fault of the Parties, either Party may seek the reimbursement from the other Party, of defense costs, settlement payments, judgments or awards, that are consistent with such comparative fault to the extent that such settlement, judgment, award, payment or cost are not covered by insurance the Parties are required to maintain under this Agreement. SECTION 6. Entire Agreement; Amendment. Except as provided herein, this Agreement and the terms herein stated shall constitute the entire Agreement between the Hope Classic and the City and supersedes all prior written and verbal agreements, representatives, promises or understandings between the Parties. However, this Agreement shall not supersede the Amended Use Agreement entered into between the Agency and the Hope Classic on or about June 6, 2007. Any amendment to this Agreement, or its terms, must be made in writing and be executed by both Parties. 2284/015610.0002 400 969056 01 a11/14/08 SECTION 7. Assignment. This Agreement or any interest of either Party herein shall not at any time after the date hereof, without the prior written consent of the other Party, be assigned or transferred. SECTION 8. Operational Contacts. The Hope Classic and the City shall provide each other with the names and telephone numbers of personnel that are responsible for the day to day operations of programs and facilities including after-hours contacts in the event of emergency situations. Said list shall be updated as needed based on personnel changes. SECTION 9. Notices. All notices, statements, demands, requests, consents, approvals, authorizations, appointments or designations hereunder by either Party to the other shall be in writing and shall be sufficiently given and served upon the other Party, if sent by United States registered mail, return receipt requested, postage prepaid and addressed as follows: City: City Manager City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Hope Classic: Bob Hope Chrysler Classic, P.O. Box 865 Rancho Mirage, CA 92270 Attn: President Either Party may change its address by giving notice to the other Party in the manner provided for in this Section. SECTION 10. Waiver. The failure of either Party to insist upon strict performance of any of the terms, conditions or covenants in this Agreement shall not be deemed a waiver of any right or remedy for a subsequent breach or default of the terms, conditions or covenants herein contained. SECTION 11. Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one in the same Agreement. SECTION 12. Attorneys Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing Party in such litigation shall be entitled to have and recover from the losing Party reasonable attorneys fees and all other costs of such action. SECTION 13. Applicable Law and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. Any legal action or proceeding brought to enforce the terms and provisions of this Agreement shall be brought in the Superior Court of the State of California, Riverside County or in the United States District Court, Central District of California. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in duplicate originals as of the dates set forth below, 2284/015610-0002 ' 969056.01 al1/14/08 ' 401 DATED: CITY OF LA QUINTA By: City Manager, City of La Quinta ATTEST: Veronica J. Montecino, City Clerk DESERT CLASSIC CHARITIES APPROVED AS TO FORM: City Attorney, City of La Quinta APPROVED AS TO FORM Dave Erwin, Best Best & Krieger, Counsel for Desert classic Charities 4J2 2284/015610-0002 969056.01 all/14/08 EXHIBIT "A" PUBLIC SAFETY SERVICES To assist Hope Classic in the Police and Fire Public Safety efforts during the term of this agreement, the City agrees to pay for Police Services in an amount not to exceed $75,700 and for Fire Services in an amount not to exceed $17,950. These costs will provide a base level of public safety services for that portion of the 2009 Hope Classic Tournament held at the La Quinta courses. 2284/015610-0002 •. 4 i J 969056 01 a 1/14/08 EXHIBIT "B" SOLID WASTE DISPOSAL AND RECYCLING SERVICES In an effort to promote the green recycling efforts and maintain solid waste diversion mandates of the City of La Quinta (the "City") and to supplement funding for the Desert Classic Charities, dba Bob Hope Chrysler Classic ("Hope Classic"), the City agrees to pay for the waste and recycling fees in an amount not to exceed $10,500. 4,04 2284/015610-0002 969056.01 a11/14/08 EXHIBIT "C" MARKETING BENEFITS Television 1. The Hope Classic will exercise its best efforts to include the City of La Quinta in BHCC commercials, promotions, and advertisements in connection with "The Golf Channel." 2. City logo or City name will be mentioned as "Host City" in approximately six - hundred (600) video commercials on targeted local stations: KMIR, KPSP, KESQ, LDFX, AND KCWQ. City logo or City name will be mentioned as "Host City" in approximately nine - hundred (900) video commercials aired during related programs on a variety of Time Warner Cable's local channels. 4. The Golf Channel will be encouraged to mention the City name during their 18 hours of coverage of the PGA Qualifying School played in La Quinta, California, at PGA West. On all purchased advertising, BHCC will provide the City with a verbal or physical identification as appropriate for the commercial. The City logo will appear in the final frame of the commercial in the same size as the Fed -Ex and PGA TOUR logos. Radio 1. City name will be mentioned as "Host City" in all $20,000 of advertising to be aired on appropriate Coachella Valley radio stations. 2. City name will be mentioned as "Host City" during four (4) separate event ticket giveaway promotions. Stations to be determined. 3. City name will be mentioned as "Host City" during any such remote radio promotion that might be held in conjunction with the opening of the Bob Hope Classic Retail Store in Old Town on November 29`s, a La Quinta Farmers' Market Day or some other day prior to the tournament. Promotion will include popular local DJ as the emcee and special guests . 4 ) 5 Print 1. City logo or City name will be written as "Host City" in twelve hundred (1,200) column inches of ads to be run in the Desert Sun newspaper. 2. On all purchased advertising, BHCC will provide the City with a physical identification as appropriate for the advertisement. The City logo will appear in the same size as the Fed -Ex and PGA TOUR logos. 3. BHCC will use its best efforts to include the City logo or City name in all advertising that has not yet passed the publication's closing date. 4. BHCC will use its best efforts to place the City logo or City name in full page ads in editions of Desert Golf Magazine which has regional publication coverage in Southern California, Arizona, and Nevada. 5. BHCC will use its best efforts to place the City logo or City name in full page ad in editions of Southland Magazine which has regional publication coverage in Southern California. 6. City logo or City name will be written as "Host City" on the four (4) day and single day tournament pairing sheets. BHCC 501h Anniversary Commemorative Program Guide: • City entitled to a welcome letter by the Mayor to be displayed in the front section of the program, and an additional four -page editorial about the City of La Quinta in the program. City to provide press -ready photography and copy. • Special Option: The city is entitled to purchase the inside cover pullout, which is a three (3) full -page 4-color (CMYK)to be designed by the City at $10,000 (a $5,000 reduction from the rate card value). 8. City Logo or City name will be written as "Host City" on a variety of signage prepared for the tournament. Details include signs, banners located in and around Old TownNillage area and other signs throughout the City of La Quinta. Web 1. City logo or City name will be written as "Host City" on the redesigned BHCC website. Past visits have been measured in excess of one hundred ten thousand (110,000) 5-minute online sessions between October 1" and end of tournament. 2. All locally purchased media will feature active links on their websites to the BHCC website, further driving attention to the City of La Quinta's presence. 406 Events and Other Promos BHCC will work with the City in an effort to observe an "Arnold Palmer Key to the City" event, which could take place at the tee -off on the opening day at SilverRock. 2. The La Quinta Chamber of Commerce will be offering ticket sales at their office during normal business hours and through the offices and stores of some of its members. 3. BHCC will expand the number of Bob Hope Club memberships from ten (10) to twelve (12.). 4.17 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 18, 2008 BUSINESS SESSION: ITEM TITLE: Consideration of Chamber of Commerce Request to Extend Lease of Library Space CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a three-year extension to the Lease Agreement between the City of La Quinta and the La Quinta Chamber of Commerce for office space within the La Quinta Public Library, and authorize the City Manager to execute the lease agreement. FISCAL IMPLICATIONS: Per the current Lease Agreement, the La Quinta Chamber of Commerce currently pays the City $1,000 per month for rent, plus an additional $300 per month for utilities. The proposed lease extension does not include a rent or utility increase. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 1, 2005, the City Council authorized staff to execute a lease agreement with the La Quinta Chamber of Commerce ("Chamber") for a portion of the library space to be used as the Chamber office, and limited use of classroom area for meetings. This lease agreement is set to expire on November 30, 2008; however the agreement allows for a one-year extension to be approved in writing by the Landlord (City) and Tenant (Chamber). On September 22, 2008, the Chamber submitted a letter to the City (Attachment 1) requesting a three-year extension to the current lease agreement (Attachment 2). The 1 letter also details the Chamber's efforts to find permanent location. Briefly, the Chamber is looking at options including leasing space in the Highway 111 corridor; leasing space in the Village; working with Coachella Valley Parks and Recreation District to obtain land; and working with a local non-profit organization to share office and conference room space. Staff does not anticipate the need to further expand the library in the next three years. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a three-year extension to the Lease Agreement between the City of La Quinta and the La Quinta Chamber of Commerce for office space within the La Quinta Public Library, and authorize the City Manager to execute the lease agreement; or 2. Approve an extension to the Lease Agreement between the City of La Quinta and the La Quinta Chamber of Commerce for an alternative period of time; or 3. Do not approve a three-year extension to the Lease Agreement between the City of La Quinta and the La Quinta Chamber of Commerce for office space within the La Quinta Public Library, and authorize the City Manager to execute the lease agreement; or 4. Provide staff with alternative direction. Respectfully submitted, ecc Douglas . Evans, Assistant City Manager — Development Services Approved for submission by: Thomas P. Genovese, City Manager 1 4J Attachment: 1. Letter from the La Quinta Chamber of Commerce 2. Current Lease Agreement 3. Proposed Lease Extension 1 M 78-275 Cane Tampico #B * La Quinta CA 92253 Thomas P. Genovese Executive Director City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Quints, CA 92253 Dear Torn, ATTACHMENT 1 GemoffheAasert /dn� �j*� /'� Fhnne: (760) 564-3199 • Fax: (760) 564.3111 September 22, 2008 Via Personal Delivery l�SP " 3 I S This letter is in reference to the Lease Agreement by and between the City of La Quints, a public body, corporate and politic ("Landlord"), and the La Quinta Chamber of Commerce, a California non-profit organization ("Tenant") for the premises located in the City of La Quints, County of Riverside, State of California, with a physical address of 78-275 Calle Tampico, commonly known as the La Quinta Public Library. The term of the Lease commenced on December 1, 2005, and shall end on November 30, 2008. In accordance with Section 5, Term Extension, the term of the Lease may be extended for a period of one (1) year with a written amendment to this Lease approved and executed by both Landlord and Tenant. This letter is our request for exercising such an extension; however, the La Quinta Chamber of Commerce is hereby requesting an extension of the Lease for a period of three (3) years, effective December 1, 2008. La Quinta Chamber of Commerce has leased the premises for the primary purpose of promoting, encouraging and representing the business community of La Quints, and its vicinity. The premise is also used for other official business, including related events, as approved by the City Manager or his designee. In accordance with Section 9, Tenant's Annual Report, the La Quints Chamber of Commerce continues its efforts to pursue a permanent physical location for its operations. Several options are under exploration, including space along the Highway 111 corridor, space in Old Town Village, and land attainment and construction on County park premises within the City limits. The Chamber has also begun preliminary discussions to join efforts with another non-profit to explore the opportunity of identifying and established shared office and conference room space in a permanent location. While we have not progressed as much as desired in securing a permanent location due to the transition of Chamber CEO's over the past two years, we are confident that David Archer is providing the CEO stability we need to focus more time on the facility component of our business. The current Executive Committee and Board of Directors have established a committee to address this issue specifically so that a more concrete plan with timelines is established and executed. The Moire of Business eunmcw.N.dlQshembertrom • wnw.l9�umbeecom 4' 1 We ask that the City of La Quinta strongly consider our request to extend the current Lease for up to an additional three (3) years for the La Quinta Chamber of Commerce effective December 1, 2008. Please let us know if you require additional information regarding this request for extension. Thank you. Sincerely, Scott Brooks Chairman, La Quinta Chamber of Commerce Board of Directors Cc: David Archer, CEO — La Quinta Chamber of Commerce La Quinta Chamber Executive Committee Members M. Katherine Jenson, Esq. — Rutan & Tucker, LLP Roman Whittaker — Best, Best & Krieger 412 ATTACHMENT 2 LEASE AGREEMENT BETWEEN CITY OF LA QUINTA AND THE LA QUINTA CHAMBER OF COMMERCE THIS LEASE AGREEMENT (the "Lease") is made effective the 1--th day of 1 o?ob.T (the "Effective Date"), by and between THE CITY OF LA QUINTA, a public body, corporate and politic ("Landlord"), and the LA QUINTA CHAMBER OF COMMERCE, a California non-profit organization ("Tenant"). Landlord hereby leases the property described below to Tenant upon the following terms and conditions: 1. Premises. Landlord is the owner of that certain real property located in the City of La Quinta, County of Riverside, State of California, with a physical address of 78-275 Calle Tampico, commonly known as the La Quinta Public Library. The portion of the La Quinta Public Library that is the subject of the Lease is identified on Exhibit "A," attached hereto and incorporated herein by this reference ("Premises"). 2. Grant of Lease. Landlord hereby leases to Tenant, and Tenant hereby leases from Landlord, the Premises, together with the right to use the parking areas located on the Premises, upon the terms and conditions stated in this Lease. Tenant shall also have use under this Lease of the classroom area in the La Quinta Public Library located across the hall from the Premises and identified on Exhibit `B," attached hereto and incorporated herein by this reference, for up to seven (7) approximately one hour meetings each month for the purpose of holding its Board and various committee meetings. Tenant shall secure written approval from Landlord no less than fifteen (15) business days prior to said monthly meetings for use of the classroom. Landlord may, for good cause, deny Tenant's request for the desired date at its sole discretion. 3. Scope of Lease. Landlord hereby leases the Premises to Tenant for the primary purpose of promoting, encouraging and representing the business community of La Quinta and vicinity, but the Premises may be used by Tenant for other official business, such as putting on events, when first approved in writing by the City Manager or his/her designee. 4. Term. The Term of this Lease shall commence on December 1, 2005 and shall end on November 30, 2008, unless sooner terminated as provided herein (the "Term"). 5. Term Extension. The Term of this Lease may be extended for a period of one (1) year with a written amendment to this Lease approved and executed by both Landlord and Tenant. 6. Rent and Operating Charges. Beginning December 1, 2005, and continuing throughout the Term, Tenant shall pay to Landlord monthly rent for use of the Premises in the amount of One Thousand Dollars ($1,000.00). In addition to said One Thousand Dollar ($1,000.00) payment, Tenant shall also pay Landlord a flat monthly rate equal to Three Hundred Dollars ($300.00) for gas, water, and electric utility charges. Tenant shall be responsible to pay all other utilities for the Premises directly to the utility provider of such service. All payments 97v015610-0002 413 63177901 a12102705 advance on the first (1") day of each month without notice or demand from Landlord at Landlord's address as provided by Section 24 below 7. Late Charges. If any of the Rent is not received by Landlord within fifteen (15) days after the first (V) day of each month, then, without any requirement for notice by Landlord, Tenant shall pay to Landlord an additional amount of Twenty Dollars ($20.00) for each day that such Rent is delinquent. 8. Custodial Services. As a condition to this Lease, Tenant shall contract with Moore Maintenance or other custodial service company approved by Landlord both in writing and at Landlord's sole discretion, to perform custodial services on the Premises during the Term. 9. Tenant's Annual Report. Tenant shall prepare and submit to Landlord, on an annual basis and no earlier than December 15 but no later than December 31 of each year, a report specifying the activities pursued and results that Tenant has achieved in connection with its efforts to locate a permanent physical location for its operation. Tenant hereby represents to Landlord that it shall in good faith make such effort to secure a permanent physical location for its operation. 10. Maintenance Repair, and Replacement on Premises. (a) Tenant shall not do, or permit anything to be done, in or on the Premises, which in any way will (1) increase the rate of fire insurance on the Premises; (2) invalidate or conflict with the fire insurance policies on the Premises or fixtures or on personal property kept therein; (3) obstruct or interfere with the rights of Landlord or Landlord's other tenants at the La Quinta Public Library, (4) subject Landlord to any liability for injury to persons or damage to property; or (5) interfere with the good order of the Premises or the La Quinta Public Library. (b) Landlord shall not be liable under this Lease to Tenant for injuries to Tenant's person or damage to property occurring on the Premises or La Quinta Public Library or to any persons entering the Premises or La Quinta Public Library related to Tenants thereon, including, without limitation: (1) a loss of property by theft or burglary; (2) damage or injury to person or property on the Premises or the La Quinta Public Library; (3) any damage or injury caused by action of the natural elements; or (4) damage or injury resulting from (i) the conduct of Tenant, Tenant's contractors, licensees or invitees, whether negligent or otherwise, or (ii) any other act, event or occurrence in or about the Premises or La Quinta Public Library other than the grossly negligent or intentional acts of Landlord or Landlord's employees, contractors, licensees or invitees. Tenant shall not make any claim against Landlord for any loss or damage described in this Section. 414 9751015610.0002 631779 111 a11116/05 (c) Upon expiration of the Term, or any earlier termination of this Lease, Tenant shall surrender to Landlord the Premises, including all alterations, improvements and other additions made by Landlord or Tenant, in good order, condition, and repair, reasonable wear and tear excepted. Tenant shall also remove any partitions or similar improvement made by Tenant to the Premises (e.g., office spaces, modulars) without any compensation due by Landlord to Tenant or, at Landlord's sole discretion, Tenant shall take the necessary steps to return the Premises to the configuration of the Premises as found by Tenant at the commencement of the Term absent any, or at the request of the City some but not all, of such improvements and in good order, condition, and repair. 11, Improvements. Any alterations, improvements, or installations of fixtures to be undertaken by Tenant shall have the prior written consent of the Landlord after Tenant has submitted such proposed alterations, improvements, or fixtures in writing to Landlord. 12. Tenant's Insurance. (a) Types. Tenant, at no cost and expense to Landlord, shall procure and keep in full force and effect during the Term, insurance policies meeting the minimum requirements set forth below: (i) Comprehensive general liability insurance with respect to the Premises and the operations of or on behalf of Tenant or its agents, officers, directors, and employees in, on or about the Premises in an amount not less than One Million Dollars ($1,000,000) per occurrence combined single limit bodily injury, personal injury, death and property damage liability per occurrence, subject to such increases in amount as Landlord may reasonably require from time to time. The policy or policies shall include that Landlord and its officers, employees, and agents shall be additional insureds under such policy or policies; (ii) Worker's compensation coverage as required by the laws of the State of California together with employer's liability coverage; and (iii) With respect to the improvements, fixtures, furnishings, equipment and other items of personal property located on or in the Premises, insurance against fire, peril of flood, extended coverage, vandalism and malicious mischief, and such other additional perils, hazards and risk as now are or may be included in standard "all risk" forms in general use in Riverside County, California, for an amount equal to not less than the full current actual replacement cost thereof. Landlord shall be an additional insured under such policy or policies and such insurance shall contain a replacement cost endorsement. (b) Standard. All policies of insurance required to be carried by Tenant under this Lease shall be written by responsible and solvent insurance companies authorized to do business in the State of California. A copy of each paid -up policy evidencing such insurance (appropriately authenticated by the insurer) or a certificate of the insurer, certifying that such policy has been issued, providing the coverage required by this Section and containing provisions specified herein, shall be delivered to Landlord 975!015610-0002 _3_ 4 1 " 631779 01 a1111W05 prior to the date Tenant is given the right of possession of the uniform Premises or as Landlord may otherwise require, and upon renewals, not less than thirty (30) days prior to the expiration of such coverage. 13. Events of Default. (a) An event of default (an "Event of Default") shall occur under this Lease if. (i) Tenant shall fail to perform any of the terms, conditions or covenants of this Lease to be observed or performed by Tenant and such failure shall continue for more than thirty (30) days thereafter, unless such default is of a nature that it cannot practically be cured within such thirty (30) day period but can be cured within a reasonable time but in no event later than ninety (90) days, and Tenant is proceeding with due diligence to cure such default; or (ii) Tenant's abandonment of the Premises in a manner not otherwise permitted herein. (b) The failure of Landlord to insist, in any one or more instances, upon a strict performance of any of the covenants of this Lease or to exercise any right or remedy contained herein, shall not be construed as a waiver or a relinquishment for the future of such covenant or option. 14. Termination. Landlord and Tenant can mutually agree to terminate this Lease by way of a written document reflecting the parties' desire to terminate. Tenant or Landlord can unilaterally terminate this Lease upon Tenant's locating and securing a new physical location for its operation. Upon any such aforementioned termination, Tenant shall surrender the Premises, in accordance with the provisions contained in this Lease, no later than the effective date of termination, and pay Rent to Landlord, on a pro rated basis, for each day leading up to the termination date. 15. Tenant's Indemnity. Tenant shall defend, indemnify, and hold harmless Landlord, its agents, and any and all affiliates of Landlord, including, without limitation, any public agency or other entities controlling, controlled by or under common control with Landlord, from and against any and all claims or liabilities arising from Tenant's use or occupancy of the Premises or the conduct of its business or from any activity, work, or thing done, permitted or suffered by Tenant in or about the Premises, and shall further defend, indemnify, and hold harmless Landlord, its agents, and affiliates against and from any and all claims or liabilities arising from any breach or default in the performance of any obligation on Tenant's part to be performed hereunder, or arising from any act or negligence of Tenant, or of its agents, employees, visitors, patrons, guests, invitees or licensees, including vendors, servicing Tenant, and from and against all costs, attorneys' fees, expenses and liabilities incurred in or about any such claims or liabilities or any actions or proceedings brought thereon. Notwithstanding the foregoing, Tenant shall not be liable for damage or injury occasioned by the gross negligence or willful misconduct of Landlord or its designated agents, servants or employees, unless covered by insurance Tenant is required to provide. This obligation to indemnify shall include Tenant's payment of reasonable attorneys' fees and investigation costs 995ro15610-0002 G3171901.)V1FJ0< 4 0 and all other reasonable costs, expenses and liabilities incurred or suffered by Landlord from Landlord's receipt of the first notice that any claim or demand is to be made or may be made. 16. Right to Enter. Landlord shall have the right to enter the Premises (a) at reasonable hours upon prior reasonable notice to Tenant (verbal or written) for any purpose permitted or required by thus Lease; or (b) at any time that an emergency exists, to examine the Premises or to make such repairs and alterations as shall be reasonably necessary for the safety and preservation of the Premises. 17. Landlord Contact Person. During the Term, Tenant shall direct all questions, concerns, and correspondence regarding repairs or other issues relating to this Lease to Landlord's representative, Tom Genovese, at the address set forth in Section 24 herein. 18. Assignment and Subletting. Tenant shall not have the right to sublet the Premises, or any portion thereof, or to assign or mortgage Tenant's interest in this Lease, or any portion thereof, without the prior written consent of Landlord, which consent may be withheld in Landlord's sole and absolute discretion. In the case of any such subletting or assignment approved by Landlord, Tenant shall remain fully obligated to Landlord for the performance of all terms and conditions of this Lease. Notwithstanding the foregoing, Landlord may, without Tenant's consent, assign this Lease to any of its affiliates, successors or assigns. 19. Title. No part of this Lease shall be interpreted as conveying any portion of the title to the Premises or La Quinta Public Library to the Tenant. 20. Avulicable Laws. Tenant hereby covenants and warrants that Tenant shall comply with all applicable laws, rules, and regulations, including, without limitation, Landlord's rules and regulations, in connection with its operations on the Premises. 21. Governing Law. This Lease shall be construed and applied in accordance with the laws of the State of California. 22. Severability. Any provision or provisions of this Lease which shall prove to be invalid, void, or illegal shall in no way affect, impair or invalidate any other provision, and the remaining provisions shall remain in full force and effect. 23. Headings. The headings of the various Sections of this Lease are inserted for reference only and shall not to any extent have the effect of modifying, amending or changing the express terms and provisions of this Lease. 24. Notices. All notices, demands, elections, deliveries and other communications between Landlord and Tenant required or desired to be given in connection with this Lease ("Notices"), to be effective hereunder, shall, except as otherwise expressly provided in this Lease, be in writing, and shall be deemed to be given and received (a) when delivered personally; or (b) two (2) days after being deposited with a national overnight courier service (e g., Federal Express) or with the United States Postal Service as certified mail, return receipt requested, in either event with all charges or postage prepaid and addressed as follows: 9751015610. W O2 411 631779 V1 a11/16tl15 .5_ " If to Landlord, City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 Attention. Tom Genovese With a Copy to: Rutan & Tucker, LLP 611 Anton Boulevard, 14a' Floor Costa Mesa, CA 92626 Attention: M. Katherine Jenson, Esq. And if to Tenant, La Quinta Chamber of Commerce 78-275 Calle Tampico La Quinta, CA 92253 With a Copy to: Best, Best & Krieger 74760 Highway I11, Suite 200 Indian Wells, CA 92210 Attention: Roman Whittaker Either Landlord or Tenant may from time to time designate another address for the receipt of future Notices by a Notice given as provided in this Section 24 to the other party at the address set forth herein, or as last provided by such other party in accordance with this Section 24. 25. Amendments and Waivers. Neither this Lease nor any term or provision hereof may be changed, waived, or discharged orally, but only by an instrument in writing signed by the party against which the enforcement of the change, waiver, or discharge is sought. 26. Successors and Assigns. Notwithstanding anything contained herein to the contrary, this Lease shall be binding upon and inure to the benefit, as the case may require, of the parties hereto and their respective heirs, executors, administrators, successors, and assigns. 27. Rules and Regulations. Landlord shall have the right, from time to time, to issue reasonable rules and regulations regarding the use of the Premises. When so issued, such rules and regulations shall be considered a part of this Lease. Landlord shall not be liable to Tenant in the violation of any rules and regulations or the breach of any covenant or condition in any lease by any other of the Landlord's tenants. 9751015610.00()2 -6- 418 (.1nr(ni .11/16105 28. Entire Agreement. This Lease contains the entire agreement of the parties with regard to the matters set forth herein. Any other agreements, promises or representations, oral or written, between the parties with respect to such matters are hereby superseded and merged into this Lease. 29. Execution of Counterparts. This Lease may be executed in several counterparts, each of which shall be an original but all of which shall constitute one and the same instrument. 30. Relationship Between the Parties. Notwithstanding the existence of other relationships between the parties to this Lease, this Lease only controls the relationship between Landlord, as Landlord under this Lease, and Tenant, as Tenant under this Lease. 419 97S/01561 a-WO2 63177901 a01/16/09 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed to be effective as of the date first written above. CITV OF LA OUINTA, a public body, corporate and politic ByY Thomas P. Genovese Executive Director ATTEST: Jun reek, Agency Clerk APPR VZt M. Katherine Jenson Agency Attorney LA QUINTA CHAMBER OF COMMERCE, a California non-profit organization By: ,CZ� '✓mac >L./C/�j� yy Title:— /�c eLL �£' _t__; 6Z! 971lO15610-nw2 6,1 420 EXHIBIT "A" MAP OF THE PREMISES . - � � •� Y„-� _ �� V O�^�' ' 11 — _ �714 (� f y'�fl'll/1-y i ,ia. .Y . '� Lt' � ! :..1 r tit -ITI `x t t ,� •° = 1 - .1�-I`' - _'1 I`r�j nit � fi,;_c,�.. , ci i I I -!I \b. c'a.,� 1•>,. <•i.Y _�2x.. � Via. - A ' `9l q Ct/ Cl U i Lulll"lr� fla. _Vhaas 1 wY rw rrw.t.wrwr.wnw.44wY.Y�Y.IMtw�ww.\wti.Ml�liYF.wYMwlY44 975N15610-00W 631779.01 .11116105 la 421 EXHIBIT "B" TO VID V If P..'. t - I ^ �: _ _ •L-�-' � --uT� py . o'j,�}p, ` ; �I •; . i : .: I I I � �'ei'.F' ' a� � tl ' = e•• ��i � t — I'��1 W �`" �_ _! " Ir�J�� .I _'I =BSI �;1�1'1® S-+j _/'••/ 1I 1 L : c �'rc.— .' . 1 I n—i l III �/�. i T_dS�:- ✓ I �,, I U { .r tl-1pf,." .r.w..rlrJ.rrrww•+rw.wrrr.w+.lr.:..+..wr�+�wrswti...i. M/U15610-0002 631779.01 ,11/16105 _Io_ 422 ATTACHMENT 3 LEASE AGREEMENT BETWEEN CITY OF LA QUINTA AND THE LA QUINTA CHAMBER OF COMMERCE THIS LEASE AGREEMENT (the "Lease") is made effective the _th day of (the "Effective Date"), by and between THE CITY OF LA QUINTA, a public body, corporate and politic ("Landlord"), and the LA QUINTA CHAMBER OF COMMERCE, a California non-profit organization ("Tenant"). Landlord hereby leases the property described below to Tenant upon the following terms and conditions: 1. Premises. Landlord is the owner of that certain real property located in the City of La Quinta, County of Riverside, State of California, with a physical address of 78-275 Calle Tampico, commonly known as the La Quinta Public Library. The portion of the La Quinta Public Library that is the subject of the Lease is identified on Exhibit "A," attached hereto and incorporated herein by this reference ("Premises"). 2. Grant of Lease. Landlord hereby leases to Tenant, and Tenant hereby leases from Landlord, the Premises, together with the right to use the parking areas located on the Premises, upon the terms and conditions stated in this Lease. Tenant shall also have use under this Lease of the classroom area in the La Quinta Public Library located across the hall from the Premises and identified on Exhibit `B," attached hereto and incorporated herein by this reference, for up to seven (7) approximately one hour meetings each month for the purpose of holding its Board and various committee meetings. Tenant shall secure written approval from Landlord no less than fifteen (15) business days prior to said monthly meetings for use of the classroom. Landlord may, for good cause, deny Tenant's request for the desired date at its sole discretion. 3. Scope of Lease. Landlord hereby leases the Premises to Tenant for the primary purpose of promoting, encouraging and representing the business community of La Quinta and vicinity, but the Premises may be used by Tenant for other official business, such as putting on events, when first approved in writing by the City Manager or his/her designee. 4. Term. The Term of this Lease shall commence on December 1, 2008 and shall end on November 30, 2011, unless sooner terminated as provided herein (the "Term"). 5. Term Extension. The Term of this Lease may be extended for a period of one (1) year with a written amendment to this Lease approved and executed by both Landlord and Tenant. 6. Rent and Operating Charges. Beginning December 1, 2008, and continuing throughout the Term, Tenant shall pay to Landlord monthly rent for use of the Premises in the amount of One Thousand Dollars ($1,000.00). In addition to said One Thousand Dollar ($1,000.00) payment, Tenant shall also pay Landlord a flat monthly rate equal to Three Hundred Dollars ($300.00) for gas, water, and electric utility charges. Tenant shall be responsible to pay all other utilities for the Premises directly to the utility provider of such service. All payments made under this Section shall be hereinafter referred to as "Rent" and shall be paid by Tenant in 1. 4?3 advance on the first (Is`) day of each month without notice or demand from Landlord at Landlord's address as provided by Section 24 below. 7. Late Charges. If any of the Rent is not received by Landlord within fifteen (15) days after the first (15`) day of each month, then, without any requirement for notice by Landlord, Tenant shall pay to Landlord an additional amount of Twenty Dollars ($20.00) for each day that such Rent is delinquent. 8. Custodial Services. As a condition to this Lease, Tenant shall contract with a custodial service company approved by Landlord both in writing and at Landlord's sole discretion, to perform custodial services on the Premises during the Term. 9. Tenant's Annual Report. Tenant shall prepare and submit to Landlord, on an annual basis and no earlier than December 15 but no later than December 31 of each year, a report specifying the activities pursued and results that Tenant has achieved in connection with its efforts to locate a permanent physical location for its operation. Tenant hereby represents to Landlord that it shall in good faith make such effort to secure a permanent physical location for its operation. 10. Maintenance Repair, and Replacement on Premises. (a) Tenant shall not do, or permit anything to be done, in or on the Premises, which in any way will (1) increase the rate of fire insurance on the Premises; (2) invalidate or conflict with the fire insurance policies on the Premises or fixtures or on personal property kept therein; (3) obstruct or interfere with the rights of Landlord or Landlord's other tenants at the La Quinta Public Library; (4) subject Landlord to any liability for injury to persons or damage to property; or (5) interfere with the good order of the Premises or the La Quinta Public Library. (b) Landlord shall not be liable under this Lease to Tenant for injuries to Tenant's person or damage to property occurring on the Premises or La Quinta Public Library or to any persons entering the Premises or La Quinta Public Library related to Tenants thereon, including, without limitation: (1) a loss of property by theft or burglary; (2) damage or injury to person or property on the Premises or the La Quinta Public Library; (3) any damage or injury caused by action of the natural elements; or (4) damage or injury resulting from (i) the conduct of Tenant, Tenant's contractors, licensees or invitees, whether negligent or otherwise, or (ii) any other act, event or occurrence in or about the Premises or La Quinta Public Library other than the grossly negligent or intentional acts of Landlord or Landlord's employees, contractors, licensees or invitees. Tenant shall not make any claim against Landlord for any loss or damage described in this Section. -2- 4 ? G (c) Upon expiration of the Term, or any earlier termination of this Lease, Tenant shall surrender to Landlord the Premises, including all alterations, improvements and other additions made by Landlord or Tenant, in good order, condition, and repair, reasonable wear and tear excepted. Tenant shall also remove any partitions or similar improvement made by Tenant to the Premises (e.g., office spaces, modulars) without any compensation due by Landlord to Tenant or, at Landlord's sole discretion, Tenant shall take the necessary steps to return the Premises to the configuration of the Premises as found by Tenant at the commencement of the Term absent any, or at the request of the City some but not all, of such improvements and in good order, condition, and repair. 11. Improvements. Any alterations, improvements, or installations of fixtures to be undertaken by Tenant shall have the prior written consent of the Landlord after Tenant has submitted such proposed alterations, improvements, or fixtures in writing to Landlord. 12. Tenant's Insurance. (a) Types. Tenant, at no cost and expense to Landlord, shall procure and keep in full force and effect during the Term, insurance policies meeting the minimum requirements set forth below: (i) Comprehensive general liability insurance with respect to the Premises and the operations of or on behalf of Tenant or its agents, officers, directors, and employees in, on or about the Premises in an amount not less than One Million Dollars ($1,000,000) per occurrence combined single limit bodily injury, personal injury, death and property damage liability per occurrence, subject to such increases in amount as Landlord may reasonably require from time to time. The policy or policies shall include that Landlord and its officers, employees, and agents shall be additional insureds under such policy or policies; (ii) Worker's compensation coverage as required by the laws of the State of California together with employer's liability coverage; and (iii) With respect to the improvements, fixtures, furnishings, equipment and other items of personal property located on or in the Premises, insurance against fire, peril of flood, extended coverage, vandalism and malicious mischief, and such other additional perils, hazards and risk as now are or may be included in standard "all risk" forms in general use in Riverside County, California, for an amount equal to not less than the full current actual replacement cost thereof. Landlord shall be an additional insured under such policy or policies and such insurance shall contain a replacement cost endorsement. (b) Standard. All policies of insurance required to be carried by Tenant under this Lease shall be written by responsible and solvent insurance companies authorized to do business in the State of California. A copy of each paid -up policy evidencing such insurance (appropriately authenticated by the insurer) or a certificate of the insurer, certifying that such policy has been issued, providing the coverage required by this Section and containing provisions specified herein, shall be delivered to Landlord prior to -3- 4 n 5 the date Tenant is given the right of possession of the uniform Premises or as Landlord may otherwise require, and upon renewals, not less than thirty (30) days prior to the expiration of such coverage. 13. Events of Default. (a) An event of default (an "Event of Default") shall occur under this Lease if: (i) Tenant shall fail to perform any of the terms, conditions or covenants of this Lease to be observed or performed by Tenant and such failure shall continue for more than thirty (30) days thereafter, unless such default is of a nature that it cannot practically be cured within such thirty (30) day period but can be cured within a reasonable time but in no event later than ninety (90) days, and Tenant is proceeding with due diligence to cure such default; or (ii) Tenant's abandonment of the Premises in a manner not otherwise permitted herein. (b) The failure of Landlord to insist, in any one or more instances, upon a strict performance of any of the covenants of this Lease or to exercise any right or remedy contained herein, shall not be construed as a waiver or a relinquishment for the future of such covenant or option. 14. Termination. Landlord and Tenant can mutually agree to terminate this Lease by way of a written document reflecting the parties' desire to terminate. Tenant or Landlord can unilaterally terminate this Lease upon Tenant's locating and securing a new physical location for its operation. Upon any such aforementioned termination, Tenant shall surrender the Premises, in accordance with the provisions contained in this Lease, no later than the effective date of termination, and pay Rent to Landlord, on a pro rated basis, for each day leading up to the termination date. 15. Tenant's Indemnity. Tenant shall defend, indemnify, and hold harmless Landlord, its agents, and any and all affiliates of Landlord, including, without limitation, any public agency or other entities controlling, controlled by or under common control with Landlord, from and against any and all claims or liabilities arising from Tenant's use or occupancy of the Premises or the conduct of its business or from any activity, work, or thing done, permitted or suffered by Tenant in or about the Premises, and shall further defend, indemnify, and hold harmless Landlord, its agents, and affiliates against and from any and all claims or liabilities arising from any breach or default in the performance of any obligation on Tenant's part to be performed hereunder, or arising from any act or negligence of Tenant, or of its agents, employees, visitors, patrons, guests, invitees or licensees, including vendors, servicing Tenant, and from and against all costs, attorneys' fees, expenses and liabilities incurred in or about any such claims or liabilities or any actions or proceedings brought thereon. Notwithstanding the foregoing, Tenant shall not be liable for damage or injury occasioned by the gross negligence or willful misconduct of Landlord or its designated agents, servants or employees, unless covered by insurance Tenant is required to provide. This obligation to indemnify shall include Tenant's payment of reasonable attorneys' fees and investigation costs and all other reasonable costs, expenses and 4 4?0 liabilities incurred or suffered by Landlord from Landlord's receipt of the first notice that any claim or demand is to be made or may be made. 16. Riaht to Enter. Landlord shall have the right to enter the Premises (a) at reasonable hours upon prior reasonable notice to Tenant (verbal or written) for any purpose permitted or required by thus Lease; or (b) at any time that an emergency exists, to examine the Premises or to make such repairs and alterations as shall be reasonably necessary for the safety and preservation of the Premises. 17. Landlord Contact Person. During the Tenn, Tenant shall direct all questions, concerns, and correspondence regarding repairs or other issues relating to this Lease to Landlord's representative, Tom Genovese, at the address set forth in Section 24 herein. 18. Assienment and Subletting. Tenant shall not have the right to sublet the Premises, or any portion thereof, or to assign or mortgage Tenant's interest in this Lease, or any portion thereof, without the prior written consent of Landlord, which consent may be withheld in Landlord's sole and absolute discretion. In the case of any such subletting or assignment approved by Landlord, Tenant shall remain fully obligated to Landlord for the performance of all terms and conditions of this Lease. Notwithstanding the foregoing, Landlord may, without Tenant's consent, assign this Lease to any of its affiliates, successors or assigns. 19. Title. No part of this Lease shall be interpreted as conveying any portion of the title to the Premises or La Quinta Public Library to the Tenant. 20. Applicable Laws. Tenant hereby covenants and warrants that Tenant shall comply with all applicable laws, rules, and regulations, including, without limitation, Landlord's rules and regulations, in connection with its operations on the Premises. 21. Governing Law. This Lease shall be construed and applied in accordance with the laws of the State of California. 22. Severability. Any provision or provisions of this Lease which shall prove to be invalid, void, or illegal shall in no way affect, impair or invalidate any other provision, and the remaining provisions shall remain in full force and effect. 23. Headings. The headings of the various Sections of this Lease are inserted for reference only and shall not to any extent have the effect of modifying, amending or changing the express terms and provisions of this Lease. 24. Notices. All notices, demands, elections, deliveries and other communications between Landlord and Tenant required or desired to be given in connection with this Lease ("Notices"), to be effective hereunder, shall, except as otherwise expressly provided in this Lease, be in writing, and shall be deemed to be given and received (a) when delivered personally; or (b) two (2) days after being deposited with a national overnight courier service (e.g., Federal Express) or with the United States Postal Service as certified mail, return receipt requested, in either event with all charges or postage prepaid and addressed as follows: 427 -5- If to Landlord, City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 Attention: Thomas P. Genovese, City Manager With a Copy to: Rutan & Tucker, LLP 611 Anton Boulevard, 14a' Floor Costa Mesa, CA 92626 Attention: M. Katherine Jenson, Esq. And if to Tenant, La Quinta Chamber of Commerce 78-275 Calle Tampico La Quinta, CA 92253 With a Copy to: Best, Best & Krieger 74760 Highway 111, Suite 200 Indian Wells, CA 92210 Attention: Roman Whittaker Either Landlord or Tenant may from time to time designate another address for the receipt of,future Notices by a Notice given as provided in this Section 24 to the other party at the address set forth herein, or as last provided by such other party in accordance with this Section 24. 25. Amendments and Waivers. Neither this Lease nor any term or provision hereof may be changed, waived, or discharged orally, but only by an instrument in writing signed by the parry against which the enforcement of the change, waiver, or discharge is sought. 26. Successors and Assigns. Notwithstanding anything contained herein to the contrary, this Lease shall be binding upon and inure to the benefit, as the case may require, of the parties hereto and their respective heirs, executors, administrators, successors, and assigns. 27. Rules and Regulations. Landlord shall have the right, from time to time, to issue reasonable rules and regulations regarding the use of the Premises. When so issued, such rules and regulations shall be considered a part of this Lease. Landlord shall not be liable to Tenant in the violation of any rules and regulations or the breach of any covenant or condition in any lease by any other of the Landlord's tenants. 28. Entire Agreement. This Lease contains the entire agreement of the parties with regard to the matters set forth herein. Any other agreements, promises or representations, oral or written, between the parties with respect to such matters are hereby superseded and merged into this Lease. 29. Execution of Counterparts. This Lease may be executed in several counterparts, each of which shall be an original but all of which shall constitute one and the same instrument. 30. Relationship Between the Parties. Notwithstanding the existence of other relationships between the parties to this Lease, this Lease only controls the relationship between Landlord, as Landlord under this Lease, and Tenant, as Tenant under this Lease. -7- 429 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed to be effective as of the date first written above. CITY OF LA QUINTA, a public body, corporate and politic By: Thomas P. Genovese City Manager ATTEST: Veronica J. Montecino, City Clerk APPROVED AS TO FORM: M. Katherine Jenson City Attorney LA QUINTA CHAMBER OF COMMERCE, a California non-profit organization 8_ 430 EXHIBIT "A" MAP OF THE PREMISES \°J CTJ C°1 \46 O 975/U15610-0007. 631779.01 a11/16/05 -9- 431 . u. 04! 1 0 S I . �. i t ,yam.' �� ..� I t' i_� •, . k k i r ! 11 .. it I p•er l �.. �� ! IJ 1;1 � ' lJ c€ �.t.= r�. j 1\` � � I t t i'FP-i �'� , � p,5 � ; •Y I , r 'y, � � .' ^e tl \J x io I 11 'I Q I I I\� I-. � :f_O I_ li I �_ t . .� I_ A.L. -p,y1• - I _ N 1_ • . 'I i L jJ} �. I� _ wC _ r ,® ~ �` r~ _�'. ~••• r- +� . Jr (�j !` f _ 2'1'• .Ya4YY�Y/Yv'YYI�•wl!M•YAM•�,•/wYT•••\..�YIwT�wwlwY�YaY�M Y/5015610.0002 631779.01 Al/16b5 I 4V REPORTS/INFORMATIONAL ITEM: / 9 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 1, 2008 CALL TO ORDER 10:00 a.m. A. This regular meeting of the Architecture and Landscaping Review Committee was called to order at 10:00 a.m. by Planning Manager David Sawyer who led the Committee in the flag salute. B. Committee Members present: Jason Arnold, Ronald Fitzpatrick, and Ray Rooker. C. Staff present: Planning Manager David Sawyer, Principal Planner Stan Sawa, and Secretary Monika Radeva. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: Staff asked if there were any changes to the Minutes of September 3, 2008. It was moved and seconded by Committee Members Rooker/Fitzpatrick to approve the minutes with the following amendments: Committee Member Fitzpatrick referred to the Committee Member Items section of the minutes stating he did not make the suggestion that the Committee Members review projects in the preliminary stages. Committee Member Rooker pointed out a couple of spelling corrections. Unanimously approved. 3 r �- Architecture & Landscape Review Committee Minutes October 1, 2008 V. BUSINESS ITEMS: A. Final Landscaping Plans 2008-039 a request of KTGY Group, Inc., Architects for the review of final landscaping plans for Jefferson Square Shopping Center located at the southwest corner of Jefferson Street and Fred Waring Drive. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Planning Department. Present were Mike Flynn, Senior Project Director with KTGY Group, Inc., David Closson, Landscape Architect with Closson & Closson, and Catherine Reyes, Project Manager with KTGY Group, Inc. Committee Member Rooker said it appeared the only design issue remaining was the screen wall. Based on his review of the site plans and the architecture of the buildings, he found the developer's proposal to be satisfactory. He thought a simple stucco wall with a water -proof concrete cap on top would be appropriate. The attention would then fall on the plants and the building behind it. Committee Member Fitzpatrick said that "berming" was mentioned in the staff report. Principal Planner Sawa explained that was an either/or option, as an alternative to the wall. Committee Member Fitzpatrick asked if the designer had a preference. Principal Planner Sawa said the designer preferred berming, but there was not enough width to allow the installation of an adequate size berm. Committee Member Fitzpatrick said he was not in favor of walls since they were usually poorly maintained and debris tended to collect around them, especially during the windy season. He would prefer some type of wrought iron fencing with planting to add a more aesthetic look. 43�i z Architecture & Landscape Review Committee Minutes October 1, 2008 Committee Member Fitzpatrick asked if the wall was shown on the plans. Ms. Catherine Reyes, Project Manager, directed him to the plans submitted which showed the wall's design and location. Discussion regarding the location and design of the wall followed. Committee Member Fitzpatrick wanted to confirm the application only allowed buildings 1, 2, and 3 to be built. Buildings "A" and "B" would be built at a later date. He asked if overall final landscaping plans would be submitted for the entire site. Principal Planner Sawa replied it was likely final landscaping plans would be submitted individually for each remaining building. Committee Member Fitzpatrick asked if the project had gone through some type of a site plan approval. Planning Manager David Sawyer replied the entire center had already gone through the approval process with the exception of the Major "A" building. Planning Manager Sawyer said the landscaping plans presented before the Committee were to be examined for consistency with the previously approved conceptual site plans. Committee Member Fitzpatrick asked if the Committee had conceptually approved the architectural style and type of the project. Planning Manager Sawyer replied the approval was not conceptual and that the architectural style had already been determined. He clarified that the Committee was only to review the final landscaping. The architecture for Major "A" building was taken out of the previously approved plans and would be submitted at a later date. Committee Member Fitzpatrick asked if the architecture of Major "A" building had to be consistent with the rest of the project. Principal Planner Sawa confirmed that was correct. Committee Member Fitzpatrick asked if there had been community meetings with property owners of the surrounding areas. Principal Planner Sawa replied a public hearing notice had been mailed and the neighbors were given an opportunity to review the plans. Mr. Flynn added the developer had also held community meetings and feedback was received from one of the adjacent residents regarding a species of tree used at one of 435 3 Architecture & Landscape Review Committee Minutes October 1, 2008 the project corners. They were concerned about wind exposure. That suggestion prompted the replacement of the trees with ones that would create less debris. Committee Member Fitzpatrick had a question about the tree species and any type of nuisance they could cause during their blooming and blossoming periods. Committee Member Arnold replied the trees identified in the plans were well selected for the location. Mr. Closson added that he did not foresee any nuisance problems for the adjacent residents. Committee Member Fitzpatrick asked staff if the plans were satisfactory and staff confirmed they were. Committee Member Fitzpatrick asked if this was the project located on the northeast corner where a "Welcome to La Quinta" monument sign was to be placed. Principal Planner Sawa stated the applicant had allocated an area for the sign to be installed by the City after the project was completed. Committee Member Fitzpatrick asked the applicant if they had any objections to the staff's recommended conditions of approval. Mr. Flynn replied the applicant would comply. Committee Member Fitzpatrick inquired if there were any records showing that the community meetings were held. Principal Planner Sawa explained that concerned neighbors attended the City Council meeting and voiced their questions and concerns. They were then recorded in the City Council minutes. Committee Member Arnold said he thought the project was very beautiful. He was glad to see it being built at the corner. He stated he looked forward to having the "Welcome to La Quinta" sign which would blend well with the planned plant palette. Committee Member Fitzpatrick asked for clarification on the irrigation system being tied to a main line. Committee Member Arnold explained the procedure involved. Committee Member Fitzpatrick inquired if there was some type of monitoring procedure to ensure the landscaping was properly maintained. Committee Member Arnold replied it would be the developer's responsibility to maintain the landscaping and 430 4 Architecture & Landscape Review Committee Minutes October 1, 2008 during the first year the installer would replace dead plants. Ms. Reyes said the developer would maintain the landscaping and shopping center's appearance in order to attract new tenants. Mr. Flynn said the maintenance ultimately fell on the property manager which in this instance was Regency Centers, one of the major retail and owner operators of shopping centers across the country. Planning Manager Sawyer added that if maintenance of landscaping were to become a problem, the mechanism for addressing the issue had been set forth by a condition of approval requirement for maintenance. If the shopping center were out of compliance, the City would be notified in one of three ways: 1) through a code enforcement officer, 2) a staff member, or 3) a citizen. There being no further questions, it was moved and seconded by Committee Members Rooker/Fitzpatrick to adopt Minute Motion 2008-020, recommending approval of Final Landscaping Plans 2008-039 with deletion of Condition No. 2 (as stated below): 2. The screen walls (parking lot and drive-thru) adjacent to Jefferson Street and Fred Waring Drive shall be provided with additional decorative treatment, such as a stone or concrete cap, oversized stucco covered block on top, etc. to the satisfaction of the Planning Director. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: Committee Member Fitzpatrick asked Committee Member Rooker if during the last meeting he had stated that it would be a good idea for the Committee to meet with staff prior to having a project presented to the Committee for review. Committee Member Rooker replied that was incorrect and clarified what he had said was that the Committee's responsibility was to make design decisions based on the City's recommendations, but it appeared that by the time a project was presented to the Committee for review it was very difficult to make 437 5 Architecture & Landscape Review Committee Minutes October 1, 2008 any substantial changes. For example, in the case presented at the last meeting, Committee Member Rooker would have liked to change the footprint of the building, but there wasn't any possibility of altering the plans as the project had already gone too far into the development process and staff had already considered four or five different footprints. He expressed his suggestion that in such instances where difficulties were encountered in deciding the best way to proceed with a project, it might be to everyone's advantage to consult with the Committee Members informally and seek their expertise and advice. Committee Member Fitzpatrick said the minutes stated different and quoted the last paragraph on page 12 and the top two paragraphs on page 13 from the ALRC minutes of September 3, 2008. Committee Member Rooker added the comment he did not understand the reason the ALRC reviewed a project such as the one presented today (FLP 08-039). The Committee was asked to merely verify that the concerns at the preliminary design stage were met. He thought staff could have easily verified that and the ALRC review was unnecessary. He suggested that staff review this policy and recommended that type of project review be done administratively, thus, saving the applicant time and expense. Committee Member Fitzpatrick said he disagreed and the Committee had a lot to consider in reviewing a case. He stated he would also like to follow up and find out if applicants tended to take into consideration the recommendations suggested by the ARLC and not rely solely on staff to follow through. He also wanted to hear the Planning Commission's comments about the projects as well. He gave the example of the SilveRock Clubhouse project presented by Assistant City Manager Doug Evans. Committee Member Fitzpatrick said he would have preferred more information when it was presented to the ALRC. He didn't have a good idea of what the building was going to look like. He had a better idea when he saw the rendering in the paper and realized how beautiful it really was. He asked why those images were not included in the presentation to the ALRC. He said he would prefer to have a better conception in the preliminary stage what the project would look like at the end. Committee Member Arnold said it was very rewarding for the Committee to see their recommendations incorporated into the projects. 438 a Architecture & Landscape Review Committee Minutes October 1, 2008 Committee Member Arnold excused himself from the meeting at 10:39 a.m. Committee Member Rooker explained when commenting on the policy procedure for final review, he was specifically referring to the case presented to the Committee in which the only issue they could comment on was the design of the wall. Planning Manager Sawyer said it was policy direction from the Planning Commission to present cases to the ALRC for final review. The intent of the procedure was to cover applications where the administrative approving body had made a recommendation for the applicant and staff to work on a better solution to a problem which the Commission did not want to address during a public hearing. Thus, approval would not be granted unless there was compliance with the recommendation. It would not have to go back to the Planning Commission, but to the ALRC for approval of final landscaping plans and assurance of design compliance. Not all projects have such design issues. Some are very straight -forward with regard to the conditions of approval. Planning Manager Sawyer suggested that if the Committee felt strongly about this issue they could suggest it as a topic to be discussed at the upcoming Joint Meeting with City Council on November 25, 2008. Committee Member Fitzpatrick said Committee Member Rooker's reasoning on the approval process could be applied to any of the cases they reviewed. You could then argue that the Committee could be eliminated all together and staff would have review authority. Committee Member Rooker replied that he disagreed with Committee Member Fitzpatrick's comment. He explained there was a logical cut- off point; for example, if there were fifteen design items for the Committee to review, the case should be presented for final approval versus a review on a minor design item. Committee Member Fitzpatrick said he was not disagreeing; however, the same argument could be used for any of the cases and questioned why the Committee needed to review the applications at all. If there were only one or two issues, the developer and staff could resolve them. In this instance, the issue was a minor wall, but in other cases 439 7 Architecture & Landscape Review Committee Minutes October 1, 2008 it has been an extensive deliberative process between staff and the developer. Committee Member Fitzpatrick asked about the Committee's history. Planning Manager Sawyer replied the Committee began as a Design Review Board with extensive review, and then it was disbanded and revived in its current capacity as the Architecture and Landscaping Review Committee as defined in Municipal Code Chapter 2.29.040. VIII. PLANNING STAFF ITEMS: Planning Commission Update: Planning Manager David Sawyer said the Andalusia project by T.D. Desert Development was presented to the Planning Commission on September 23, 2008. It was approved, as recommended, with the exception of the elimination of the front yard turf, but with an allowance to install artificial turf, if the applicant chose to do so. Committee Member Rooker said his understanding was that the Planning Commission was only concerned about turf being used in new shopping centers along Highway 111. He asked if this concern had also been extended to residential developments. Planning Manager Sawyer replied the Planning Commission conditioned this case in this manner, but this is not a standard policy. Committee Member Rooker asked if this was a topic that could be discussed with City Council during the joint meeting on November 25, 2008. Planning Manager Sawyer replied that it could be. Committee Member Fitzpatrick talked about an article he had read in the newspaper regarding the City of Fresno. The City was planning an urban water conservation program where they would buy back lawns, convert them to desert landscape and would provide for their maintenance. Committee Member Rooker said he had also heard of this plan. 440 8 Architecture & Landscape Review Committee Minutes October 1. 2008 IX. ADJOURNMENT There being no further business, it was moved and seconded by Committee Members Rooker/Fitzpatrick to adjourn this meeting of the Architecture and Landscaping Review Committee to a Regular Meeting to be held on November 5, 2008. This meeting was adjourned at 10:46 a.m. on October 1, 2008. Respectfully sub i ted, MONIKA RA EVA Secretary 441 149 REPORTS/INFORMATIONAL ITEM: C -0 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 14, 2008 CALL TO ORDER 7:04 P.M. A. This meeting of the Planning Commission was called to order at 7:04 p.m. by Chairman Ed Alderson who to led the flag salute. B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert Wilkinson, and Chairman Ed Alderson. C. Staff present: Planning Director Les Johnson, Planning Manager David Sawyer, Assistant City Attorney Michael Houston, Associate Planner Jay Wuu, Assistant Planner Eric Ceja, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: Chairman Alderson asked if there were any changes to the Minutes of September 23, 2008. There being none, it was moved and seconded by Commissioners Barrows/Weber to approve the minutes as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Conditional Use Permit 2008-115; a request of Palm Springs Cultural Center for consideration of an Outdoor Certified Farmers Market, located at 78-100 Main Street; Old Town La Quinta in the La Quinta Village. Chairman Alderson opened the public hearing and asked for the staff report. 44? S:\CityMgr\STAFF REPORTS ONLY\R2-PC Minutes 10-14-08.doc Planning Commission Minutes October 14, 2008 Assistant Planner Eric Ceja presented the information contained in the staff report, a copy of which is on file in the Planning Department. Commissioner Weber wanted to confirm the organization in charge of running this market is the same one currently offering a farmer's market in Palm Springs. He said they had a track record in the Coachella Valley and asked if this market would be similar to that one in Palm Springs. Staff replied it would be similar. He also asked if the La Quinta Chamber of Commerce would be involved. Staff said they were not aware of any involvement with the Chamber. Commissioner Barrows asked about recycling and asked if the City had a food recycling program. Planning Director Les Johnson said there was no program in place at this time. Commissioner Barrows asked about green waste and how it would be collected. Staff replied the applicant would be better able to answer any green waste questions. Commissioner Quill said this was a good thing. He wondered why the event was only limited to 40 stalls. He asked if this number could be expanded if necessary. Staff replied this was the number proposed and would fit comfortably within the Main Street area. The number 40 was based on conversations with the applicant. If the applicant wants to expand and it's within the area identified, that would be possible. However, if it does go beyond identified areas we'd have to re -visit the applicant's plans and bring them back to the Commission. Chairman Alderson commented on the staff report, page 3, which said there were "...concerns over site aesthetics and pedestrian safety, staff has recommended that limitation be placed on all on -site vehicles located within the event boundaries during the hours the event is open to the public." He asked what limitations staff was referring to. Assistant Planner Ceja said that comment referred to limitations being placed on vehicles on -site (vendor trucks). In staff's conversations with the applicant, it was their understanding that some of the produce vendors would need their vehicles on -site. Concerns for pedestrian safety and aesthetics have caused staff to ask that those vehicles would at least be turned off, and not running, during the event. Chairman Alderson asked if this was a six-month application with the ability to extend. Planning Director Johnson said this was a five-year 443 S CnyMgr:S i AH REPORTS ONLYIR2-PC NLnutes 1 Q-i A-08.doa 2 Planning Commission Minutes October 14, 2008 permit with an annual review. It is a seasonal event which will require an annual discussion between the applicant and staff to work out any on- going problems. If there were no issues, they would be allowed to continue on through the next season. Chairman Alderson asked staff to confirm they would meet annually with the applicant and correct any deficiencies/problems before allowing the following year's event. Planning Director Johnson corrected the earlier statement of five years and explained it was a total of four years, but confirmed the opportunity to interact and debrief annually. Obviously, if there were issues of compliance they would be addressed during the season. The City is taking a very conservative approach since this is a new venue. Chairman Alderson commented that once the application was approved, if the event did not work out, staff had no way to cancel it. Planning Director Johnson said that was correct unless they were out of compliance with their conditions of approval, or the Municipal Code with reference to potential health, safety, or welfare issues. It could then be brought back to the Commission for consideration of revocation of the use permit. He did caution that it would have to be a substantive cause, and not because someone does not like the event. Commissioner Quill commented on the former Main Street Marketplace and its success. He said it had been a great opportunity to bring people downtown and it was a lot of fun. He went over some of the details of that street fair and the fact there is precedent for this type of event in the Village. There being no further questions of staff, Chairman Alderson asked if there were any applicant representatives or comments. Mr. Paul Palodichuk, Manager - Certified Farmers Market of Palm Springs, 2300 Baristo, Palm Springs, CA, introduced himself and gave a brief explanation of his plans and the definition of vendors versus booths. Commissioner Quill asked if staff understood the applicant's definition of vendor numbers versus amount of booths. Staff replied they did. Commissioner Wilkinson asked if the applicant saw a need for vehicles to be parked in the immediate area of the booths; such as a refrigerated 444 S Caymq I's TAfF R- PORTS ONIY.H?-PC Minute: 3 Planning Commission Minutes October 14, 2008 vehicle. Mr. Palodichuk replied there is a need to have the produce trucks in close proximity to refill the booths. He then explained the layout and how the vehicles would interact with the vendor stalls. Commissioner Wilkinson asked where the vehicles would be placed. Mr. Palodichuk said they would be parked behind the tents. Commissioner Wilkinson said the report included the allowance of other craft vendors and wanted to know what type of vendors this referred to. Mr. Palodichuk said that would only be during the holidays, and even then the items would be plant -based; such as soap or wreaths. The rest of the time the only items allowed would be food. He then explained how the events would be run. Commissioner Barrows had a question about recycling. She said one of the exhibits made reference to recycling. She asked for more detail about the recycling condition and food waste disposal. Mr. Palodichuk said there is some food waste generated, but would be mainly left over items, and clippings; such as carrot tops, etc. He said he was unaware of any Burrtec green waste program. At the end of the market they will work with various organizations who glean from the market and the produce people can donate their waste to those organizations. They are working with Burrtec to have co -mingled bins to recycle the plastic. He added they are trying to encourage the farmers to eliminate the use of the plastic bags and would like to work toward "No Plastic" whatsoever and have consumers use cloth bags. Commissioner Weber had previously heard the applicant's presentation at another meeting. He complimented the applicant on his business plan and the fact this would be a "true" farmers market. He did comment that most of the vendors are from outside the area, and hoped that the vendor list would begin to expand to more local agriculture. He commented on the end of market recycling and its usefulness to the needier residents in the East Valley, such as those at the Coachella Valley Rescue Mission. He did note that the applicant was listed as a non-profit (501 c3). Mr. Palodichuk said they also had a Board Member present at the meeting. He noted there were supporters from Old Town which was a positive. Chairman Alderson said this promised to be a wonderful event. He commented that everyone he spoke to seemed to be in favor of the project. He said he did check to see if any of the functions, or vendors, 445 S '%(AyfAtiOS t A IF KPOR-IS ONLYIR9-PC M@UCeS 10-14-08.dac 4 Planning Commission Minutes October 14, 2008 would be in direct conflict with any of the full-time businesses in Old Town. If there was any competition, it would be so slight that the current tenants of Old Town would be willing to overlook that in favor of the amount of people brought in to shop. This should also help their businesses. There being no further applicant comments Chairman Alderson asked if there was any public comment. Leslie Locken, Old Town La Quinta, gave a presentation about how excited the businesses in Old Town were to have the farmer's market and how it could provide more foot traffic to help existing businesses in the Village. She commented on her visit to the farmers market in Palm Springs and had nothing but positive comments to make. She added there would be music provided at the event. In response to earlier comments she hoped the market would be so successful that it spilled over to Calle Estado and incorporated the entire Village of La Quinta. She has been working on a marketing plan to create different levels of sponsorship. One of those levels would include the exchange of imprinted cloth logo bags for the plastic bags, which would be recycled, at the end of the market. The City would then have the only farmers' market in the Valley that was completely green. Chairman Alderson asked if there was adequate staff, security and maintenance. Ms. Locken said yes. She used the example of the "Art Under The Umbrellas" events regularly held in Old Town. Kay Wolff, 77-227 Calle Ensenada, La Quinta, CA 92253, spoke in support of the effort. She said this was a wonderful thing for the community and this was the kind of project, bringing quality produce to a community that supports the concept of buying local. It would be nice to have as many local vendors as possible. The farmers market complements the Old Town businesses. She liked that the promoters were non-profit and had a very positive track record. Commissioner Quill commented on using local growers and the fact there are very few truck farmers left in the Coachella Valley. Most of the agribusiness is on a large scale. Mr. Palodichuk said that was a true statement. He said they tried to include farms which were within a 150 mile radius and are trying to make this as local as possible. 440 S:.CdyMtar S ifs. f f MPORFSONLVAR2-PC Mtn,ttes 10-14-08AOC 5 Planning Commission Minutes October 14, 2008 Denise DuBarry Hay, 49-455 Coachella Drive, La Quinta, CA 92253, Board Member of the Palm Springs Cultural Center, said she has seen this project grow from the very beginning to the current Palm Springs market. She said they have fabulous products and the location will be convenient and enhance the Village. Stuart Green, 50-235 Doral Street, La Quinta CA 92253, said he did not sense any opposition and felt there was tremendous support for this proposition. He added he believed in the community and there were some of the best of golf, business, etc. He is a working partner in the Old Town Coffee Company and said having this event will infuse more capital into their businesses and employ more people. Christine Lada, Lily of the Valley floral shop in Old Town, said she supported the event as a florist, didn't have any concerns, and thought the event would be great for all the shops at Old Town. Jeff Grunion, 53-475 Avenida Ramirez, La Quinta CA 92253, said he has three suites in Old Town. He said he was speaking for the businesses in Old Town when he said what was good for Old Town was good for the community. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Weber said obviously there is good support from the public. It is a good project. It fits a need, in the right location and it should be a great asset to La Quinta. He is fully supportive of the project. Commissioner Alderson echoed Commissioner Quill's comments on the maximum of 40 stalls being amended to more if the event is a success. He asked if the word "maximum" could be removed. Planning Director Johnson said the City's concerns were that the Fire Department's requirements were met and the applicant does not expand the venue beyond the limit defined on the map right now. If you wish to go larger than that, then certainly. There was no further discussion, and it was moved and seconded by Commissioners Barrows/Wilkinson to approve Resolution 2008-029 recommending approval of Conditional Use Permit 2008-115 with the 447 S-CrtyMgrtS t A E E REPORTS ONLYT2-PC Minutes 10-1 4-08.doo 6 Planning Commission Minutes October 14, 2008 condition amended by staff, to allow for more than 40 stalls through staff review. Unanimously approved. B. Conditional Use Permit 2008-114; a request for consideration of an Outdoor Market located at 77-880 Calle Tampico; Benjamin Franklin Elementary School in the La Quinta Village. Chairman Alderson opened the public hearing and asked for the staff report. Assistant Planner Eric Ceja presented the information contained in the staff report, a copy of which is on file in the Planning Department. Commissioner Wilkinson was concerned about the two venues occurring at the same time. Staff responded there was no conflict with pedestrian traffic between the two as the events were on different days (Saturday and Sunday). Commissioner Quill said he thought it would be a great opportunity. He did comment on better signage for the Village area. Commissioner Barrows said it looked great. Commissioner Weber said he thought there were a few distinct differences between this and the prior application. Chairman Alderson asked if the La Quinta Chamber of Commerce was involved in this event. Staff said no. Chairman Alderson had concerns about security and trash but said he would ask the applicant. He had comments about sales revenues and applications for business licenses. There being no further questions of staff, Chairman Alderson asked if there were any applicant representatives or comments. The applicant, Susan Weinstein, introduced herself and said she was available to answer questions. Commissioner Barrows complimented her on her business plan. 443 S"Ciit MOrStAti MPORrR ONLY�R2-PCMmu[eS10-14-08.doc 7 Planning Commission Minutes October 14, 2008 Commissioner Weber said the applicant must have had some prior experience with a business plan and appeared to be very well versed working on a creative environment. He asked the applicant to explain her prior experience in working with a bazaar -type market and asked what type of prior experience she had with an outdoor market. Ms. Weinstein explained her previous experience and background noting experience in the design and retail trade, but in an outdoor market environment. Commissioner Weber asked if the Principal of Benjamin Franklin, on behalf of the Desert Sands Unified School District, had signed off on a release on this application. Ms. Weinstein said yes. Commissioner Weber asked what type of non profit this was. Ms. Weinstein said it was a 501 c6. Commissioner Weber said this was a unique type of venue and he was concerned about maintaining a certain level of quality. He did not want to see this turn into a garage sale event. He asked if the Commission could suggest an administrative standards review because of the similarity between the two markets coming into the area at the same time. He was concerned that the applicant did not have prior experience in this type of market and wanted to make sure quality levels were upheld. He would like to see an administrative 90-day review by staff. He complimented the applicant for having staff on site, such as the accounting manager, to oversee the event. He liked the idea of the event but was concerned about maintaining La Quinta standards. Ms. Weinstein said she would like to assure the Commission that she had no interest in any type of garage -sale -type merchandising. She desires all custom work and wants to uphold high standards for items that are interesting and affordable. I have no desire to be involved in something that will affect her reputation. Chairman Alderson noted in the report that a name had yet to be established. He asked if she was going to use the words "flea market". Ms. Weinstein said she was not. This description came when she was putting together the business plan. S.%.0IyMtirS7 A IF R!PORISON LY\R2-PC Mmutes 10-14-08.doc 8 Planning Commission Minutes October 14, 2008 Chairman Alderson said the applicant intended to provide 75 parking stalls. He said she currently had 60 vendors and he wanted to know where they were all going to park. Ms. Weinstein said she was hoping to park across the street since she does not want them to park around the vendors. Chairman Alderson was concerned that the vendors would be parking in all the available downtown parking spots. He said she might want to direct the vendors to the City parking lot. He did not want to see parking become a problem. There being no further applicant comments Chairman Alderson asked if there was any public comment. Leslie Locken, Property Manager for Old Town La Quinta, said she had some concerns. She was under the impression this event was going to be a flea market. She wanted to make sure they did not compete with Old Town businesses. She questioned the type of products to be sold, and how they would compete with Old Town businesses. She was also concerned about the parking and how that would affect Old Town. Bonnie Wall, Owner of Just Bonnie @ Home in Old Town, said she has a lot of concerns about this market. She explained the type of quality retail business she maintains and said she could work at the College of the Desert (C.O.D.) swap meet and make money which the City would never see. She was concerned about vendors that come in and park close to their merchandise. She gave the example of trucks delivering at her store. She was concerned about the fact the Old Town retailers pay monthly rent and give back revenue to the City. She asked the Commission to take into consideration, when the economy is struggling, why they would want to take money away from the Old Town merchants to give to people who don't even live in the City. Carla Gramer, 78100 Main Street, La Quinta, CA 92253, a retailer in Old Town, said she has been there for five years. She has people traveling from Los Angeles to shop in her store. She carries major designer clothing. She was concerned about have a flea market, C.O.D.-type atmosphere across the street from her store on a Saturday. 450 S.'tIGry M,,'S1AI t Rt PORTS ONLYIFR2-PC Minutes 10-14-08.doc 9 Planning Commission Minutes October 14, 2008 Ms. Weinstein said it has always been her philosophy that the more folks who come to the area the more it provides the opportunity to do more business. She never anticipated taking business away from other retailers. Commissioner Quill asked if the applicant had paid any fees to Desert Sands Unified School District for the use of their facilities. Ms. Weinstein replied they had not asked her for any money. Commissioner Quill asked if the applicant had spoken to the School District. Ms. Weinstein said she had been to the School District several times. Commissioner Quill asked if she was not paying anything to the school for the use of their facilities who was going to benefit from this event. She replied, after everyone was paid, she had several charities she hoped to donate to. Commissioner Quill asked where she was going to allow the vendors to park their vehicles. Ms. Weinstein she had hoped they would be able to utilize the vacant lots across the street. Commissioner Quill asked if she knew who owned those lots and had she contacted the owners for permission to park the vendor vehicles. Ms. Weinstein replied she thought they were owned by the City. Commissioner Quill asked if she had asked anyone if she could use the land for parking. Ms. Weinstein replied it was in her proposal, but she had not contacted anyone yet. Commissioner Quill asked if she had rectified the issue of where the vendors were going to parking. Ms. Weinstein said she had not. She did not want vehicles parked where the vendors would be. Commissioner Quill reiterated his questions of where vendors will park. Ms. Weinstein said she was hoping to have them park in the vacant lots across the street. Commissioner Quill said we are at the point where the Commission is preparing to approve the application but do not know where your vehicles are going to park. Ms. Weinstein said she will do what she needs to be done. Commissioner Quill suggested she go back out and figure that issue out, then come back to the Commission with the revised plan. Commissioner Wilkinson asked if she already had interest from any vendors for this project, and how many. Ms. Weinstein said she would hope that she would obtain 40. Commissioner Wilkinson asked if there was a way to determine if they would be selling merchandise conflicting 451 S. QtyMy� SIAlf M-PORT'S ONLY\122-PC Minutes 10-' 1-08.duc 10 Planning Commission Minutes October 14, 2008 with that offered in Old Town. Ms. Weinstein said she did not think they had anything conflicting. Commissioner Wilkinson said it sounded like she was supposing and they were looking for something specific. Ms. Weinstein asked if he could clarify what he was asking. She asked if clothing of any kind could be considered a conflict. Commissioner Wilkinson said if it is of a similar nature. He said it didn't appear people meandering at the school would draw people to Old Town. Ms. Weinstein said it would create an even larger retail situation. He had a concern about a conflict with similar merchandise in Old Town and pulling traffic away from those merchants. He said the Old Town merchants are paying month -to -month rent versus outside vendors showing up for one day on a weekend. He said it didn't sound like she was sure of a definite number of vendors and or their merchandise. Ms. Weinstein said she knew exactly what the merchandise was, but she has not been in a position to give any one a definite date since the venue has changed since September. Commissioner Quill asked staff how the City of Palm Desert keeps track of the C.O.D. sales tax. These vendors come from all over Southern California. Is that sales tax revenue being paid in their home town or is there a way that our code enforcement can ensure: 1) they are paying sales tax, and 2) the City will get their fair share? Planning Director Johnson said the memorandum distributed addresses some of the questions asked. He said there is a requirement all the vendors get a business license from the City prior to operation, and an additional provision they obtain a State Board of Equalization seller's permit. The permit has to be obtained and posted at their booths. That is the identification that they are approved for point of sale in La Quinta. We are conditioning this, and the previous applicant, that they report the sales that occur at that location. However, there is a matter of morals and trust in the fact that they will accurately report their sales. Commissioner Quill asked staff if they had a record of written permission from the School District. Staff replied they did. Commissioner Quill asked if staff was aware of the parking issue on the vacant lot across the street. Staff said they just noticed that the vacant lot was included in the business plan, however they were not sure what vacant lots she was referring to. There is on street parking provided across the street on the surface streets. 452 S '.DlyMgnST AFf REPORTS ONLY`IR2-PC MmU[es 10-14-08.doa 11 Planning Commission Minutes October 14, 2008 Commissioner Quill asked if it was fair to burden the folks across the street with on a Saturday morning. Staff replied not necessarily, but there is no means to prevent it if somebody chose to do that. Commissioner Quill said if she is not providing parking opportunities, on site, we are causing that problem. Commissioner Quill said whether the vacant lot is owned by the City or not, there needs to be permission obtained for its use and it needs to be stabilized in such a way that it would not produce PM 10. Staff replied that was correct. If it is a dirt lot there is not the opportunity for that to be utilized without the property owner's permission, but also the City's permission because of the PM 10 concerns. Staff added the applicant's request was for 60 vendors and that could be scaled down due to parking needs. There is the potential to reduce the size of area to include the possibility of vendors parking on site. Bonnie Wall, Old Town retailer, gave an example of how the businesses in Old Town are held accountable to the State Board of Equalization versus accountability, or lack thereof, for outside vendors. Kay Wolff, 77-227 Calle Ensenada, La Quinta, CA 92253, said she had the same concerns as Commissioner Weber. La Quinta Arts Foundation has been in the business of bringing art to La Quinta; including their Art Under The Umbrellas events. She was concerned about the quality and type of merchandise this event would be bringing in as well as a conflict with the La Quinta Arts Foundation events and the artists exhibiting at those events. Also on certain dates the school parking lot is being utilized for Foundation events. Ms. Wolff was concerned that the applicant had never done any other show so there was no track record of her success. She commented on the fact that with a 501 c3, you have designated charities. She had some worries about the fact there were no designated charities. She suggested that the application be approved, for a very short term, to provide an opportunity to see if it has an impact on any of the other businesses and the Arts Foundation events. Commissioner Weber said he definitely had concerns on vendor parking as well as the possibility of creating a PM 10 issue. He suggested an administrative review period of possibly 90 days, with tighter parameters than the usual use permit to address the type of vendors and their products. He was concerned about the non profit issues. He said he had questions that needed to be answered before moving forward. 453 S 1('ityMg0ASTAF I RY PORIS ONLY\R2-PC MuuIts 10-14 08,doc 12 Planning Commission Minutes October 14, 2008 Commissioner Barrows gave some background on previous Village events of this type. She said, if this was the same type of event, she didn't have a problem with that type of concept, but did have concerns about the parking. Planning Director Johnson gave her a response on the review of this type of venue and said the Commission has an opportunity to impose a review of this permit. Commissioner Barrows referred back to Ms. Wolff's comments on the limitation of dates due to special events. Staff said a condition could be added to prohibit activity on certain dates. Commissioner Quill commented the idea of a flea market event could actually help the residents of La Quinta who are not as affluent. This area is the gateway to the Cove and it could be a positive. He was still concerned about parking and vendors and was not in favor of voting on this tonight. He also agreed the City needed to make sure this was not competing with other community events that are significant. Commissioner Quill suggested the Conditional Use Permit (CUP) be based upon a probationary period of a month, six weeks, or nine weeks and if things were not going well the permit could be revoked. Assistant City Attorney Houston said the conditional use permit is a property grant and the revocation becomes somewhat difficult. He said the better way to achieve that result is to have the term of the permit be limited, subject to renewal, and not have to worry about meeting standards. Commissioner Quill reiterated he wanted the parking issue figured out, who was going to receive the cash, and the types and conditions of the vendors on this list. Commissioner Wilkinson agreed with Commissioner Quill plus he was concerned about the conflict with the merchants of Old Town. Chairman Alderson also agreed, however, he was willing to concede there could be a conflict, but the draw of a larger crowd one day a week shouldn't be a problem for the Arts Under The Umbrellas event. 454 S JCityMgrASiALI R PORTS ONLYt12-PC Minutes 10-14-08.doc 13 Planning Commission Minutes October 14, 2008 Leslie Locken, Property Manager for Old Town La Quinta, said the merchants had been okay with a flea market, but it had not been clear, on the application, that this event was also an art show. She added this could take money away from the vendors who come in and sell art for the La Quinta Arts Foundation. The Foundation had no idea that this event, every Saturday, would be competing with their event. The applicant has not made it clear what the event is or whether it will compete with the Old Town merchants or the Foundation. Chairman Alderson said he was concerned about the effect of this market on the Art Under The Umbrellas event. He suggested they continue the matter until they obtain further information on the parking, the number and type of vendors, and any possible dust problems. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Assistant City Attorney Houston asked the Commissioners to clarify their point regarding the tax status of the operators and asked if that was part of the recommendation. Commissioner Quill said his request was a non- profit has to serve a purpose of a non-profit and he would like to understand what that purpose is. Assistant City Attorney Houston replied an organization can be a non- profit without having obtained certification by the IRS that they are either tax exempt or one of the other entities that are awarded that kind of status. Typically a 501(c)3 and 501(c)6, will have a determination letter and he explained the difference between the two. The applicant should have a letter from the IRS noting her status. Commissioner Barrows suggested people might be riding their bikes and walking and wanted to make sure they had appropriate facilities; such as a place for people to park bikes. Chairman Alderson was concerned that staff had all the recommendations the Commissioners had suggested. Staff replied they did and would work with the applicant between now and the next meeting. 455 S:%GtvMgoS7 Aft REPOP fSON IYkR2-PC Moutes'Q-^4-O8.dor. 14 Planning Commission Minutes October 14, 2008 Chairman Alderson reopened the public hearing portion of the meeting. There was no further discussion, and it was moved and seconded by Commissioners Quill/Barrows to continue the Conditional Use Permit 2008-114 to the next Planning Commission meeting of October 28, 2008. Unanimously approved. C. Continued — Sign Application 2008-1281; a request of Highway One Eleven Partners, LLC for consideration of a Sign Program for Permanent Business Identification Signage for the Madison Square Commercial Retail Development, located on the northeast corner of Highway 1 1 1 and Dune Palms Road. Chairman Alderson opened the public hearing and asked for the staff report. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Planning Department. Commissioner Barrows asked about the location of the project and staff provided the information. Commissioner Barrows said she was concerned about a monument sign on the sidewalk, in this project, as well as the berm along that sidewalk. Staff said there was several issues and explained the options available to the Commission regarding approval. Commissioner Barrows asked for clarification of the TS1 sign and approval procedures. Staff explained the actions available for approval of the signs. Commissioner Weber said he was concerned about the sidewalks and how the safety aspect was critical. He was glad to be able to move forward and keep the project going without the concern of the monument sign location. He asked when the staff would be looking at the landscape and sidewalk. Staff said they did not have a current timeline. Commissioner Wilkinson asked about the sidewalk and the changes made by the City Council. Planning Director said it was discussed at the first meeting in August but the Planning Commission conditions still stood. No formal action was taken by Council. Commissioner Wilkinson asked about the landscaping. Staff explained the layout of the landscaping. 450 S C,tyMgCAS I Af I RfPOFit50N1Y',R2-PCMmLIWS10-14-08.doc 15 Planning Commission Minutes October 14, 2008 Chairman Alderson asked staff about the revised footprint. Associate Planner Wuu pointed out the exhibits and sizes of the structures. Chairman Alderson asked about the revision of 250 square feet. Staff asked for clarification of what the Chairman was asking and reiterated what the applicant was requesting. Planning Director Johnson said the 250 square foot sign area was consistent with staff's recommendation and described what elevations were involved. The revised recommendation was in excess of the 144 square feet. That would be another eight or nine feet per sign. Staff gave the actual measurements of the revised sign request. He suggested Mr. Sobel might be able to expand upon that. There being no further questions of staff, Chairman Alderson asked if there were any applicant representatives or comments. Mr. Brad Sobel, 420 South Beverly Drive, Beverly Hills, CA, introduced himself and said he was speaking on behalf of the applicant. He said they did extensive revisions on the sidewalks and believed the Commission would be very happy with it. It is critical to get the sidewalks approved as it is holding up the grading permits. Those plans will be given to City staff as soon as possible. Commissioner Quill asked if one sidewalk, in one location, and was preventing them from moving ahead. Planning Director Johnson explained the role the sidewalk played in the issuance of permits. Commissioner Quill commented the applicant said that permit was holding up the grading. Mr. Sobel said he didn't mean the City was holding up the application. Chairman Alderson asked if the problem was on the applicant's side not the City's. Mr. Sobel explained his situation and said it was not the City holding him up. Mr. Sobel explained the L.A. Fitness sign revision. He said they have a new upscale club called the Signature Club. He described what the upscale club would include. 45� S: CnyMg0%SIAi1 REPORTS ONLYRi?-PC JINACg 10 ;4-OP.doc 16 Planning Commission Minutes October 14, 2008 Chairman Alderson asked if that was the entire club or just certain areas. Mr. Sobel said it would be the entire club. Mr. Sobel said the building was 4,200 square feet with the total interior square footage of 4,700 square feet. He described where the entrances were. Chairman Alderson asked him to address the signs and not the building footprint. Mr. Sobel said the original application was five-foot letters. He directed the Commissioners to page E3, showing four -foot tall letters and 36-foot long signs (148 square feet total). The sign program on page E3 showed the scale of building versus the sign. He said this is not an overly egregious sign when you compare it to other signs in the area. He pointed out Option One which is actually bigger than what is proposed in the sign program and pointed out the differences between the original proposal and that given to the Commissioners. He said the whole sign has gotten smaller, but the square footage increased. Mr. Sobel directed the Commissioners to look at the elevation on Option One and compare that to the sign program on E3, south elevation on the bottom. He said this sign is actually smaller. The sign got smaller but has more square feet. Mr. Sobel went over the elevation of the building and the distance from the street versus the size of the sign. He pointed out other signs installed on Highway 1 1 1, as noted in the table presented on page 5 of the staff report. He noted other buildings off of Highway 111 have bigger signs that allowed for L.A. Fitness. He said this was a practical issue versus a letter of the law issue. It has to do with visibility from Highway 111. Mr. Sobel said L.A. Fitness appreciated the City's option to potentially have a third sign. He directed the Commissioners to Option Two and explained the scale and visibility. Mr. Sobel said they requested three monument signs and explained their location. 11 453 S %DlyMtv'S I"AI f Rt PORTS ONt_Y\R2-PC MinUtes 10 14-08,(10C. 17 Planning Commission Minutes October 14, 2008 Chairman Alderson had a question about Monument 3, the signs for In-N- Out burger, and all the monument signs. Mr. Sobel described which signs staff recommended, which the applicant was requesting and why. There being no applicant comments Chairman Alderson asked if there was any public comment. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Quill said he was okay with everything the applicant requested and commented on the struggling economy and the need to work with retailers. Commissioner Wilkinson reiterated the recommendations made by staff versus the revision by the applicant. He did not have a problem with the applicant's recommendations or the monument signs. He said we have to allow the businesses more visibility. Commissioner Barrows said she was okay with the L.A. Fitness signs, and the approved monument signs. Commissioner Weber said he generally goes with staff, but looking at the applicant's revisions, the overall footprint of the sign, and how the visual impact is minimized, he didn't have a problem with the L.A. Fitness sign. He did have a problem with the In-N-Out sign. He thought they were excessive. He added was really looking forward to reviewing the landscaping and the sidewalk since they had received a lot of attention by the Mayor and the Council. He is looking forward to seeing the sidewalk moved away from Highway 1 11 . Chairman Alderson spoke of how the Commission is constantly bombarded with sign applications where people ask for a lot more square footage, however he did agree with the applicant regarding the inclusion of three monuments and the need to help businesses. Commissioner Barrows asked for clarification of the staff's recommendations versus what the applicant presented in their revision. Planning Director Johnson gave an explanation of the recommendations versus the revisions. 45;3 5 k1('ityNlpi S ( AV f FIE PORES ONLY.R2-PC Minutes 10-' A-08.doc 18 Planning Commission Minutes October 14, 2008 Mr. Sobel said the east side of the building has to do with a visibility issue versus the buildings in the next shopping center. That's why L.A. Fitness needed to put their sign on the top portion of the building so it would be visible over the other buildings. Staff said they actually brought up the potential problem with the visibility with the other buildings. They did not agree nor recommend that a sign be placed over other buildings. Commissioner Wilkinson had questions about the height which staff answered. Commissioner Wilkinson agreed with staff on moving the L.A. Fitness sign to the lower fascia. Commissioner Weber said if the sign was moved down to that location the size would come into question as 100 feet might dominate that one portion of the building. Mr. Sobel said that side of the building is the largest portion of the building and there is no rotunda. Chairman Alderson said the point was it could be lowered as staff recommended. Commissioner Barrows said she would approve the application subject to conditions with items numbered one (2 signs no larger than 158 square feet), and two (elevations of signs be as described by staff). There was no further discussion, and it was moved and seconded by Commissioners Barrows/Quill to approve Minute Motion 2008-016 recommending approval of Sign Application 2008-1281 as recommended by staff, with the exception of Building Three (L.A. Fitness) plans, and the number of monument signs (from two to three) which were approved as submitted by the applicant, prior to the meeting. Unanimously approved. VI. BUSINESS ITEMS: None 460 S �C,teMnr SI A( 1 M PORTS ONLYIR2-PC Min.aes "0-14-08.dor, 19 Planning Commission Minutes October 14, 2008 VII. CORRESPONDENCE AND WRITTEN MATERIAL: Material was distributed on "The Complete Streets Act becomes California Law". Material related to updates to city and county general plans related to traffic circulation and the accommodation of the needs of bicyclists, pedestrians and transit riders, as well as motorists. Vill. COMMISSIONER ITEMS: Commissioner Weber gave a report on the City Council Meeting of October 7, 2008. Commissioner Wilkinson is scheduled to present the next Council report. Commissioner Quill gave some information on building homes in the present economic state; using the example of KB Homes Commissioner Wilkinson asked about the additional Annexation fees. Chairman Alderson commented on the upcoming Ethics Training. Assistant City Attorney Houston said Commissioners could attend in person or do on-line training. He added ethics training received would satisfy AB1234 requirements. If you attend in person you will receive a certificate. Commissioner Quill gave information on the Coachella Valley Bike Community Trails. He said they are just in the process of finishing up a power point on regional trails plan and asked if he would make a sample presentation at the Commission's November 12, 2008, meeting. He offered to have a question and answer session after the presentation. Planning Director Johnson asked if it was just an informational item, or in support of advocacy. If it was just informational, it could be agendized as a Commissioners' Item. The Commissioners agreed it would not be a problem. IX: DIRECTOR ITEMS: Planning Director Johnson gave information, in response to a previous question from Commissioner Wilkinson on a memo which was distributed to the Commissioners regarding City Code requirements for the use of Smart Controllers as requested in the September 23, 2008, meeting. Staff suggested it be brought up at a future meeting to answer any questions. 461 S ,CitYti1P(S7 AI t R! PORTS ON Y%R2-PC Minutes 10-14-08 doc 20 Planning Commission Minutes October 14, 2008 Discussion of the November 25, 2008, Joint Council Meeting. A suggested agenda item was the Whitewater Trail with an opportunity for dialogue. Staff asked if the Commissioners had additional items to let them know. Commissioner Barrows asked if it was still 5:00 p.m.. Staff said yes. Commissioner Barrows said she would then be unable to attend the Joint Meeting. Planning Director Johnson made the comment, in response to the decision made on the signage; staff does take a conservative position regarding allowed signage unless directed by the Planning Commission. Staff has been consistently taking a conservative position when applicants inquire because historically it has been the Planning Commission's stance to take a conservative position. He said unless the Planning Commission directs staff otherwise, they will continue to take such a conservative stance. More often than not applicants come in requesting significantly larger signs. He wanted staff's position confirmed. Chairman Alderson said he appreciated the viewpoint taken by staff. Commissioner Quill concurred with staff's position. He said the staff needed to take a conservative position, and then the Planning Commission can make any adjustments. Staff replied the Commission does have that discretion, and added they would rather set it up so that the Planning Commission makes the decision and staff does not encourage larger signs. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Barrows/Wilkins to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on October 28, 2008. This regular meeting was adjourned at 10:04 p.m. on October 14, 2008. Respectfully submitted, L %ro9�f�CC�6� Caroly alker, Executive Secretary City of La Quinta, California 4G< S �Ci1yMt)0ST AIF RrPORIS ONLY',R2-PC Minutes 10-14-08.duc 21 REPORT/INFORMATIONAL 11 M: d-► INVESTMENT ADVISORY BOARD Special Meeting October 15, 2008 1 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 4:30 p.m. by Chairman Ross, followed by the Pledge of Allegiance. PRESENT: Board Members Deniel, Ross, Park, and Rassi ABSENT: Board Member Moulin OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Senior Secretary II PUBLIC COMMENTS - None. III CONFIRMATION OF AGENDA - (This is the time set aside for public comment on any matter not scheduled on the agenda.) None. Mr. Falconer advised of several handouts to be added to the agenda, one of which was correspondence received from the State Treasurer's office clarifying several issues; LAIF and the State's budget need for cash, along with discussions of the State's inability to issue tax revenue anticipation notes. The correspondence was derived from numerous emails from various cities concerned about LAW monies. The correspondence received from the State Treasurer's office reaffirmed all funds belong to the cities, e.g. participants and not the State. Mr. Falconer requested that page 9 be replaced due to a change in the cash flow analysis, due to a Council action to defer receipt of $3.8 million from the sale of land at SilverRock. Mr. Falconer also advised that an Excel spreadsheet with the cash flow assumptions for August was emailed at the request of the Board from the prior meeting. Also included was a cash flow sheet dated July 31, 2008 and supplementary data. Ms. Orrantia requested, on behalf of Board Member Moulin, that amended pages to pages 2 and 3 of the meeting minutes be replaced. The last paragraph on page 2 and the second paragraph on page 3 were duplicate statements and were simplified by combing the two paragraphs. In response to Chairman Ross, Mr. Falconer clarified that the Budget and Cash Flow handout dated July 31, 2008 should be included as part section VI. Item A. Month End Cash Report - September 2008. c; 9 ti 0 � 3 Investment Advisory Board Minutes October 15, 2008 IV CONSENT CALENDAR Approval of Minutes of Meeting on September 10, 2008 for the Investment Advisory Board. MOTION - It was moved by Board Members Rassi/Deniel to approve the minutes of September 10, 2008, as amended. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for August 2008 Mr. Falconer presented the staff report advising that the portfolio has declined by $2.5 million due to the construction activity at the Dune Palms Housing project. The project is near completion with the City obligation of $30 million and the current balance at $2 million with a recent draw from the project at $1.2 million. Mr. Falconer also advised that the portfolio continues to decrease in average maturity, with the average maturity at the end of August at 51 days. The current yield is up slightly due to the maturity of a T-Bill, with the overall portfolio continuing to decrease with the current market. Mr. Falconer further advised that due to recent press, staff continues to monitor commercial paper with Morgan Stanley A-1 and Met Life still remaining at an A-1 + grade. The current commercial paper held by the City will mature the first part of November, with a GE long-term corporate note maturing in October with no reinvestment due to cash needs and one holding in GE Capital which will mature in September of 2009. Mr. Falconer advised that at the previous Board meeting there was a discussion by Board Member Moulin regarding the yields of treasuries and modification of the 30% cap for all GSE's within the investment policy, due to the current rates of the six-month T-Bill at .85% and six-month Discount Notes at 2.50%. Mr. Falconer asked if the Board had considered changing the investment policy due to the current economic market and if this was the Board's desire, Council approval would also be needed. In response to Board Member Denial, Mr. Falconer advised that he is currently at the 30% cap. Board Member Deniel stated that she was not sure if an act of Congress was needed to guarantee Freddie Mac and Fannie Mae, but she suggested that the Board research this issue and subject to the Board's findings, then a decision could be made to make the necessary modification to the investment policy giving the Treasurer a little more 2 46 �l Investment Advisory Board Minutes October 15, 2008 In response to Chairman Ross, Mr. Falconer advised that an amendment to the policy at this time would require Council approval. Board Member Daniel informed the Board that if presented to Council for approval, she was willing to be present at the Council meeting on behalf of the Board. Board Member Rassi stated that he is pleased with the City's portfolio and was also pleased with the Council's decision not to approve the implementation of a professional portfolio manager to try and increase the City's yield. Board Member Daniel stated that the stability of the portfolio is based on what it is allowed to invest in. The current economy has impacted the stock market and not the fixed income securities. Therefore, if the City had implemented a professional portfolio manager, the portfolio would look similar to that of the Treasurer due to the constraints of the investment policy; the only difference would be that a professional portfolio manager would not have to hold to maturity. Board Member Rassi stated that it was his recollection that the intent to hire a professional portfolio manager was to obtain a higher yield; and with the uncertainty of today's market the portfolio is doing well. In response to Chairman Ross, Mr. Falconer advised that there is availability of commercial paper; however, due to the constraints of the policy he is limited on what he can purchase. Mr. Falconer also advised that due to the current publicity of Morgan Stanley, Met Life and GE Capital, he is more apt to purchase commercial paper such as Nestle or AT&T. Mr. Falconer further advised that the City is fortunate that the current GE Capital paper held will mature in 2009 with most cities holding Corporate Notes until 2012; and with the current economic state, this could have some impact to the future holdings. Board Member Denial informed the Board and staff that she has some concerns of market pricing of GSE's due to the premiums paid. Board Member Daniel also informed the Board that GSE's carry a market risk which the T-Notes and T-bills do not carry. General discussion ensued by the Board in reference to discount notes. In response to Chairman Ross, Mr. Falconer advised that the existing portion of City Hall has a mortgage until 2018 and the expansion was paid for by a loan from the general fund to the civic center developer impact fee, which is paid for by new development within the City. Mr. 3 11 465 Investment Advisory Board Minutes October 15, 2008 Falconer clarified for the Board the process of the development impact fees. General discussion ensued by the Board and staff regarding the loan from the general fund. General discussion also ensued by the Board regarding the status of SilverRock. MOTION - It was moved by Board Members Park/Deniel to approve, receive and file the amended Treasury Report for August 2008. Motion carried unanimously. In response to Board Member Daniel, Mr. Falconer suggested forming a subcommittee to research GSE's. Chairman Ross suggested that Board Member Moulin along with staff serve as the subcommittee and report back their findings of Fannie Mae and Freddie Mac under the new guarantees at the next scheduled board meeting. Board Member Daniel clarified that the subcommittee needs to research as to whether or not an act of Congress is needed to have the full faith and credit behind GSE's or part of the $700 billion that has recently been passed. Mr. Falconer stated that he was under the impression that the guarantee did not apply to Farm Credit or Federal Home Loan Bank. Chairman Ross stated that the research needed by the subcommittee is to make sure that the act of Congress is needed to make sure the guarantees are effective as well as the duration of the guarantee. B. Continued Discussion of the of the Investment Advisory Board 2008/09 Work Plan Mr. Falconer advised that the State imposed on all RDA's, $350 million state-wide based on a formula. Upon applying that formula to the City of La Quinta, the City's RDA portion to be withheld by the State will be approximately $4.8 to $4.9 million. Mr. Falconer further advised that he contacted the Auditor Controller's office and they advised him that they will be drafting a memo as to how this money will be obtained by each city. This amount to be withheld from all cities only represents $350 million of the State's $15 billion shortfall. Mr. Falconer also advised that all monies withheld by all cities is not a considered a loan to the State. 4 466 Investment Advisory Board Minutes October 15, 2008 Mr. Falconer advised that there have been some discussions of legal challenges from the California Redevelopment Agency, a statewide group of RDA members, which is considering legal action against the withholding of these monies. Mr. Falconer also advised that the City generates roughly $10 million in excess tax increment every year and the withholding of these monies will cut the City's RDA funds in half, which have been allocated towards SilverRock. Mr. Falconer further advised that he does not want to bond for any SilverRock improvements and would like to proceed on a "pay as you go" basis. This is mainly due to the current economic market and the inability to issue bonds at this time. General discussion ensued by the Board regarding previous state withheld money. In response to Board Member Deniel, Chairman Ross summarized the discussions carried over from the previous Board meeting which included the work plan, handouts from Board Member Moulin, the modifications to the Treasurer's Report and staff's suggested changes to the report. Mr. Falconer presented staff's suggested "required" pages to the Treasurer's Report in accordance to State Code: Page 2: Required Page 3: Not required Board Member Daniel advised that page 3 was very useful to the Board and suggested that a paragraph referencing surplus also be added. Chairman Ross stated for clarification when staff states a report is "required" by State Code it's also required by City Council. Staff concurred. Page 4: Not required but staff would like to still include as part of the report. Mr. Falconer commented that this particular sheet references surplus maximums, which was referenced by Board Member Moulin. Mr. Falconer advised that this page reflects a difference from the all "funds" category vs. the surplus "category," which is a result from the information provided on page 10 and the timing of cash needs. In response to Board Member Denial, Mr. Falconer clarified for the Board the use of the term surplus within staff's report and how it is defined by the City Attorney. Investment Advisory Board Minutes October 15, 2008 Board Member Daniel stated that she feels that term "surplus" needs to be changed. Mr. Falconer reiterated that page 4 is not "required" to be included as part of the Treasurer's Report. Board Member Daniel stated that she was satisfied with page 4 with the exception of the surplus columns. Page 5: Required In response to Board Member Denial, Mr. Falconer advised that the market values for this particular page are provided by the Bank of New York and US Bank. In response to Chairman Ross, Mr. Falconer advised that page 37 of Section B, Attachment 3 is mandated by the State Code and is generated on a quarterly basis for approval by the City Council. Page 6: Required Page 7: Required General conversation ensued by the Board and staff regarding 2 of the columns on page 7, "Principal" and "Par," due to their similarities; it was the conclusion of both the Board and staff to eliminate one of the columns. Mr. Falconer suggested that he redraft page 7 and email to the Board for their review. Page 8: Not required Board Member Daniel stated that she felt this page was useful in following the market trends and suggested that it reflect a quarterly trend instead of a monthly trend. In response to Chairman Ross, Mr. Falconer advised that the reports could reflect whatever the Board feels is useful information. Page 9: Not required Mr. Falconer advised that page 9 is a six-month cash flow analysis supporting page 2 of the Treasurer's Report. 6 4 6 j Investment Advisory Board Minutes October 15, 2008 In response to Board Member Deniel, Mr. Falconer advised that the tax increments listed prior to December are early tax revenue sent in by city residence with a large portion collected in December but paid to the city in January. In response to Board Member Deniel, Mr. Falconer advised the TOT collected by the hotel is paid directly to the City a month after it is collected. Chairman Ross advised that at the previous month's meeting, Board Member Moulin stated that he would like to see the actual year-to-date forecast also reflected on page 9. Mr. Falconer advised that he emailed the forecast for the Board's review prior to the scheduled meeting, which also included the revenue and expenditures. General discussion ensued by the Board regarding the forecasted items listed on page 9 and suggested changes to the page. Board Member Rassi commented that he felt that the suggested changes by Board Member Moulin at the previous month's meeting would be of no advantage to the Treasurer's functions. Mr. Falconer informed the Board that the drafted page to the Treasurer's Report took roughly 50 hours to complete, and if implemented, the report would take Staff each month approximately two days to complete. Chairman Ross and Board Member Deniel suggested that this particular issue be continued to the next scheduled meeting. Page 10: Not required In response to Board Member Deniel, Mr. Falconer clarified for the Board that staff would have to refer back to the investment policy in order to eliminate a page from the report. Page 1 1: Not required Page 12: Not required In response to Chairman Ross, Mr. Falconer summarized for the Board pages 37, 38 and 39, which were included in Section B. MOTION - It was moved by Board Members Deniel/Rassi to continue the 7 4G�) Investment Advisory Board Minutes October 15, 2008 discussion of the Fiscal Year 2008/09 Work Plan to the November meeting. VI CORRESPONDENCE AND WRITTEN MATERIAL A . Month End Cash Report — September 2008 Noted and Filed B. Pooled Money Investment Board Report — July Report Mr. Falconer advised that the report has increased by $5.6 billion. Noted and Filed VII BOARD MEMBER ITEMS Mr. Falconer advised the Board of the scheduled Ethics Training scheduled for November 19, advising that this training needs to be completed by December 31 of 2008. Mr. Falconer further advised that draft financial statements have been forwarded to the auditor and should be receiving back within the next few weeks. Mr. Falconer informed the Board that a joint meeting with City Council has been scheduled for November 25, 2008 at 7:30 p.m. in the Study Session Room at the Civic Center. Mr. Falconer also advised if there were specific topics that needed to be discussed with the City Council, they need to be submitted to staff to be placed on the meeting agenda. VIII Adjournment MOTION - It was moved by Board Members Park/Deniel to adjourn the meeting at 6:05 p.m. Motion carried unanimously. v1011na v11011ua, Senior Secretary 8 470 Department Report: /— A TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager, Management Services r DATE: November 18, 2008 �/� SUBJECT: Department Report — Response to Public Comment The following public comments were made at the November 4, 2008 City Council meeting: 1. Mark Moran, 53-545 Avenida Cortez, congratulated Lee Osborne on the six years of fine service he has given to the City while on the Council. 2. Michelle Aleman, 52-685 Avenida Ramirez, event chair for Relay for Life, thanked Council members for their support at the past weekend's event at the La Quinta High School. Over 3,000 people participated and raised more than $162,000. She stated she is hopeful the event can be held at La Quinta High School again next year. Mayor Adolph congratulated the Relay for Life event chair on what was accomplished. NOVEMBER 18 CITY COUNCIL MEETING NOVEMBER 25 JOINT CITY COUNCIL/COMMISSION/ COMMITTEE/BOARD MEETING DECEMBER 2 CITY COUNCIL MEETING DECEMBER 3 HOLIDAY OPEN HOUSE 01:30 A.M. TO 1:00 PA.) DECEMBER 6 EMPLOYEE RECOGNITION DINNER (6:30 P.M.) DECEMBER 16 CITY COUNCIL MEETING JANUARY 6 CITY COUNCIL MEETING JANUARY 20 CITY COUNCIL MEETING 472 LA QUINTA CITY COUNCIL MONTHLY CALENDAR November 2008 i Sunday Monday �Tuesday Wednesday Thursday Friday Saturday 1 9:00 AM - 4:00 PM SJSR Nil. Mount Henderson 2 3 4 5 6 7 8 3:00 PM City Council 10:00 AM ALRC Meeting 0 Election Day 9 10 11 12 13 14 15 10:00 AM Pub. Sfty-Kirk 9:00 AM RCTC- 9:30 AM Animal Campus 12:00 PM Transp-Kirk Henderson Henderson 3:00 PM Mons. 4:30 PM Investment 10:30 AM CVCC Sniff Conversancy Kirk 5:30 PM Community Services Commission Veterans Day CITY HALL CLOSED Advisory Board 12:00 PM Energy! Environs Sniff 6:00 PM League. Henderson 16 17 18 19 20 21 22 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser- 9:00 AM CVA-Henderson Meeting Come. vation Commission 12:00 PM HCRC-Osborne 23 24 25 26 27 28 29 10:30 AM RCTC Budget Henderson 5:00 PM Special City CouncillComrrission 12:00 PM Sunline-Adolph 4:00 PM J.Cochran Reg. Meeting Airp Osborne 7:00 PM Planning Commission Thanksgiving Day (City Hall CLOSED) Thanksgiving Holiday (City Hall CLOSED) 30 October December S M T W T F S S M T W T F_S 1 2 3 4 1 2 3 4 5 6 5 6 7 8 9 10 11 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 31 28 29 30 31 Printed by Calendar Creator Plus on 11/7/2008 4 7,j LA QUINTA CITY COUNCIL MONTHLY CALENDAR December 2008 Sunday...y Tuesdav Wednesday. .. y Saturday 1 2 3 4 5 6 6:00 PM CVAG Exec. 3:00 PM City Council 10:00 AM ALRC 12:00 PM Mayor's Lunch 6:30 PM Employee Corte. -Adolph Meeting Recognition Dinner 11:30 AM - 1:00 PM Holiday Open House 7 8 9 10 11 12 13 5:30 PM Community 7:00 PM Planning 9:00 AM RCTC Services Comrssion Commission Henderson 6:00 PM League- 4:30 PM Investment Henderson Advisory Board 14 15 16 17 18 19 20 3:00 PM City Council 3:00 PM Historic Preser. 9:00 AM CVA-Henderson Meeting vation Commission 21 22 23 24 25 26 27 10:30 AM RCTC Budget - Henderson 7:00 PM Planning Commission Christmas Eve (CITY Christmas Day CITY HALL CLOSED 112 DAY) HALL CLOSED 1st Day of Winter 28 29 30 31 November 08 January 09 S M T W T F S S M T W T F S 1 1 2 3 New Years Eve (CITY 2 3 4 5 6 7 6 4 5 6 7 8 9 10 9 10 11 12 13 14 15 HALL CLOSED 112 DAY) 11 12 13 14 15 16 17 16 17 18 19 20 21 22 23 24 25 26 27 28 29 18 19 20 21 22 23 24 30 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 11/7/2008 474 74 LA QUINTA CITY COUNCIL MONTHLY CALENDAR January 2009 Sunday...y 'Tuesday WednesdayThursday:.. 2 3 December 08 February 09 S M T IN T F S S M T IN F S 9:00 AM - 4:00 PM SJSR till. MnmPHenderson 1 2 3 4 4 5 8 1 2 3 4 5 6 7 ' 7 8 9 10 11 12 13 8 9 10 11 12 13 14 New Years Day CITY 14 15 16 17 18 19 20 21 22 23 24 25 26 27 15 16 17 18 19 20 21 HALL CLOSED 28 29 30 31 22 23 24 25 26 27 28 4 5 6 7 8 9 10 3:00 PM City Council 10:00 AM ALRC 9:30 AM Animal Campus - Meeting Henderson 10:30 AM CVCC-Sniff 12:00 PM Energyl Envuon: Sniff 11 12 13 14 15 16 17 10:OO AM Pub. Sfty.Kirk 7:00 PM Plammmg 9:00 AM RCTC- 3:00 PM Historic Preser- 9:00 AM CVA-Henderson 12:00 PM Transp-Kirk Commission Henderson vation Commission 3:00 PM Mtns. 4:30 PM Investment Consversancy-Kirk Advisory Board 5:30 PM Community Services Commission 6:00 PM League - Henderson 18 19 20 21 22 23 24 �'\ 3:00 PM City Council 10:00 AM Homelessness 9:00 AM LAFCO- pL��i''7� Meeting Cmte. Henderson 12:00 PM HCRC-Osborne Martin Luther King's Birthday (CITY HALL CLOSED) 25 26 27 28 29 30 31 10:30 AM RCTC Budget - 7:00 PM Planning 12:00 PM Summe-Adolph Henderson Commission 4:00 PM J.Cochran Reg. 6:00 PM Exec Crme: Airp-Osborne Adolph Printed by Calendar Creator Plus on 11/7/2008 471, DEPARTMENT REPORT: 3 -3 0 �Ul/ TA4 TO: Honorable Mayor and Members of the City Council FROM: Veronica J. Montecino, CMC, City Clern� DATE: November 18, 2008 ! �� SUBJECT: January 6, 2009 City Council/Redevelopment Agency Meeting The first regular meeting for the City Council and Redevelopment Agency will be held on January 6, 2009. City Hall is scheduled to be closed a half day on Wednesday, December 31, 2008 and all day Thursday, January 1, 2009 for New Year's Eve/Day holiday. If it is the Council's pleasure to hold the first meeting in January 2009, it may be necessary to modify the schedule for processing the staff reports to enable staff to distribute the packets either on Wednesday, December 31 by noon or on Friday, January 2, 2009. The City Council chose to cancel the first meeting in January this year because it fell on the New Year's Day holiday. Staff would appreciate receiving direction from the City Council regarding the first City Council/Redevelopment Agency meeting of January 2009. If it is the Council's desire to cancel the meeting, direction should be given to the City Clerk to prepare and post a Notice of Cancellation for the January 6, 2009 City Council and Redevelopment Agency meetings. 11 476 DEPARTMENT REPORT: ^/' TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safetyc—r:A DATE: November 18, 2008 RE: Department Report — October, 2008 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of October. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $130,986,662 which represents an issuance of 160 building permits in October; • Animal Control handled 994 cases through October; • Code Compliance initiated 2846 cases through October; • Garage sale permits generated $1880 in revenue during October. 477 OC V I� 7 O t0� M 0) t0 O Ln ! 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OMNMD)tC 01 c N M .-. a F- 'p > C c d O O O O° W w f0 c C (n C C C V C ry J Q W m = U V 7 E Em j'a �mZ �E� u c ce .1 F� F= A Q � E d °a`mm E F- E E=rm¢'E E v v (D `mid° w m � CU ,v_y m3 aQ0m¢QO a)3 �. a)3¢>m3¢F- aQOiiW m— n om Cp �o_a j c Q¢QO Em E��t.�~N acD U O 0 F F op Um¢U>N3OOF c2._oo�-ogooc�.o Qzo<'-j Z a Z > F 4 480 Q Q. d <.i ai O M O ^ r n m 00 W V CO) O W O N N N N N 00 M 00 coN O N N N N CI N F l6 } U 0 p Z O Mr O N I 00 V V W CA D7 if] N M N p 00N N N .- N N O h 00 f- 1- ID (1) M N O N O N O') n O N b 00 V1 M N MN •-� O N W MN O N n Cl) CD V O N 481 5 DEPARTMENT REPORT: 5 0 y OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director 10 DATE: November 18, 2008 W�� SUBJECT: Community Services Department Report for October 2008 Upcoming events of the Community Services Department for December 2008: Dec 1 *Ageless Action Aerobics (Morning Exercise) Dec 1 *Mat Pilates Dec 1 Ballet/Jazz Combo Class, La Quinta High School Dec 1 Ballet Beginner, La Quinta High School Dec 1 Jazzercise, Senior Center Dec 2 *DIY w/Good Design (FREE Class) Dec 2 *Basic Computer Dec 2 *Digital Photo Dec 3 Tap Beginner, La Quinta High School Dec 3 Ballet/Tap Combo Class, La Quinta High School Dec 4 *Internet Tour (FREE Class) Dec 4 *Photo Editing 1 Dec 4 *E-Mail Dec 5 *On the Ball Training Intermediate Dec 5 *Walk this Way Dec 5 *Arts & Crafts Bazaar Dec 5 Christmas Tree Lighting Ceremony, Civic Center Campus Dec 5 **First Friday, Museum Dec 9 *Word Processing Dec 9 *Photo Editing 2 Dec 11 *Basic Internet Dec 12 *Winter Wonderland Evening Dance Dec 13 Breakfast with Santa, Senior Center Dec 13 **Annual Guided Tour & Luncheon, LQ Hotel Dec 18 *Holiday Luncheon Dec 27 Family Nature Walk, Bear Creek Trail *Senior Center class or activity - **Museum class or activity 482 Community Services Department Attendance Report for the Month of October 2008 Summary Sheet Program 2008 2007 Variance Sessions Per Month 2008 2007 Leisure Classes 158 137 21 74 72 Special Events * 907 1125 -218 3 2 Adult Sports/ Fitness 914 840 74 49 46 Museum 128 0 128 6 0 Senior Center 1488 1370 118 136 130 Total 3,595 3,472 123 268 250 Museum Services Visitors - Adults 221 0 221 23 0 Visitors - Youth 17 0 17 23 0 Total 238 0 238 46 0 Senior Services Senior Center 384 194 190 26 21 Total 384 194 1901 26 21 Sports User Groups La Quinta Park Use AYSO 1600 1200 400 25 22 Sports Complex So. Cal Extreme 75 0 75 0 5 PDLQ Football 230 225 5 14 7 LQ Sports & Youth 120 120 01 26 12 Col. Paige School AYSO 350 450 -100 4 17 Facility/Park Rentals Senior Center Private Part 200 600 -400 1 3 Churches-2 525 300 225 71 4 Museum Meeting Room 125 0 125 3 0 Library Classroom 550 800 -250 10 16 Park Rentals La Quinta Park 300 300 0 5 5 Fritz Burns Park 60 120 -601 1 2 Total 4,135 4,115 20 961 93 Total Programs 8,352 7,781 5711 4361 364 Volunteer Hours Museum 87 0 87 Senior Center 202.51 318 -115.5 Total Volunteer Hours 1 2901 318 -29 * Special Events attendance number larger in 2007 due to other community events taking place on Halloween. 483 Community Services Program Report for October 2008 2008 2007 2008 2007 Participants I Participants Variance Meetings Meetings Leisure Classes Zumba 23 15 8 14 14 Belly Dancing 18 15 3 5 4 Ballroom Dancing 9 29 -20 2 5 Elements - Beg. 11 9 2 4 5 Computers - Beg. 9 5 4 3 4 Microsoft Word 5 9 -4 3 4 Voiceover 251 0 25 1 0 Guitar - Be . 15 8 7 4 2 Guitar- Rock N Blue 5 0 5 4 0 Dispute Resolution 3 0 3 1 0 Tae Kwon Do 5 1 4 11 12 Dance, Play, & Pretend 7 12 -5 4 4 Jauercise 23 01 231 18 0 Totals 158 1031 551 741 54 2008 2007 2008 2007 Participants Participants Variance I Meetings Meetings Special Events D -o-ween 85 75 10 1 1 Halloween Carnival* 800 1050 -250 1 1 Savor Taste 22 0 22 1 0 Totals 907 1125 -218 3 2 2008 2007 2008 2007 Participants I Participants I Variance Meetings I Meetings Adult Sports & Fitness Open Gym Basketball 183 1751 8 22 19 Fitness Center 731 445 286 27 23 Totals 914 6201 2941 49 42 2008 2007 2008 2007 Participants Participants Variance I Meetings Meetings Museum Research Requests 14 0 14 4 0 Story Time 22 0 22 1 0 First Friday 92 0 92 1 0 Totals 128 0 128 6 0 ICommunity Services Totals 2,1071 1,8481 259 1321 98 'Halloween Carnival - attendance lower due to other community events that took place on Halloween. Event date fell on Halloween. 484 Monthly Revenue Report for October 2008 Monthly Revenue - Facility Rentals 2008 2007 Variance Libra $ 275.00 $ 630.00 $ 355.00 Museum $ 100.00 $ - $ 100.00 Senior Center $ 3,235.00 $ 3,265.00 $ 30.00 Parks $ 320.00 $ 390.00 $ 70.00 Sports Fields $ 400.00 $ 1,105.50 $ 705.50 Monthly Facility Revenue $ 4,330.00 $ 5,390.50 $ 1,060.50 Monthly Revenue Museum $ 424.56 $ - $ 424.56 Senior Center * $ 6,172.25 $ 9,979.63 $ 3,807.38 Community Services'* $ 4,312.00 $ 3,126.00 $ 1,186.00 La Quinta Resident Cards $ 1,425.00 $ 2,085.00 $ 660.00 Fitness Cards $ 435.00 $ 585.00 $ 150.00 Total Revenue $ 12,768.81 $ 15,775.63 $ 3,006.82 Revenue Year to Date Facility Revenue $ 13,734.50 $ 24,843.50 $ 11,109.00 Museum $ 803.03 $ - $ 803.03 Senior Center $ 17,935.75 $ 25,797.63 $ 7,861.88 Community Services $ 25,253.00 $ 23,850.50 $ 1,402.50 La Quinta Resident Cards $ 4,290.00 $ 5,730.00 $ 1,440.00 Fitness Cards $ 2,635.00 $ 2,305.00 $ 330.00 Total Revenue to Date $ 64,651.28 1 $ 82,526.63 $ 17,875.35 * Revenue decrease is due to more free and low cost classes being offered compared to last year. ** Revenue is lower this year due to postponement of Fall Soccer League, which will now begin in January. 465 Senior Center Attendance Senior Center Program Report for October 2008 Participation Participation Variance Meetings Meetings 2008 2007 2008 2007 Senior Activities ACBL Bride 272 200 72 5 4 Afternoon Tea 30 0 30 1 0 Bridge, Social/Party 399 382 17 16 14 Harvest Ball Evening Dance 40 46 -6 1 1 Health Fairs 191 200 -9 2 1 Monthly Birthday Party 35 30 5 1 1 Monthly Luncheon Halloween 95 85 10 1 1 Movie Time 55 27 28 5 4 Puffing Action 6 0 6 2 0 Tennis 44 0 44 8 0 Senior Activity Total 1167 970 197 42 26 Senior Leisure Classes Arts & Crafts(Holiday Jars & Gift Bags) 11 6 5 1 3 Ballroom Dance 6 30 -24 5 3 Bridge Classes 17 27 -10 5 5 Computer Classes 24 53 -29 8 5 Dog Training 4 0 4 3 0 Exercise 38 38 0 14 14 Golden Tones 51 59 -8 4 5 Hooked on Loos 8 11 -3 4 2 Issues of the Day 34 0 34 1 0 Quilters 15 30 -15 4 3 Sketch & Draw 11 9 2 4 4 Spanish 6 10 -4 4 4 Tai Chi 9 14 -5 9 8 Therapeutic Yoga 12 0 12 3 0 Ukulele Beginning 10 0 10 4 0 Ukulele Players 15 29 -14 9 4 Watercolor 12 10 2 3 4 Woodcarvers 30 18 12 5 4 Yoga for Health 8 0 8 4 0 Senior Leisure Classes Total 321 3" -23 94 68 TOTAL SENIOR PROGRAMS 1488 1314 174 136 94 Senior Services Financial Advisor 1 0 1 1 0 FIND 149 97 52 5 4 Geriatric Consultation 1 0 1 1 0 Homeowners/Renters 6 0 6 3 0 HICAP 46 7 39 5 2 Legal Consultation 6 6 0 1 1 Mature Driver Training 9 0 9 0 1 Notary Services 2 0 2 1 0 Seminars - October 1 8 19 -11 1 1 FREE Class 7 'see list below 131 0 131 18 0 Volunteers 25 26 -1 n/a n/a TOTAL SENIOR SERVICES 3841 1551 229 26 s SENIOR CENTER TOTAL 1872 1469 403 162 103 *Free Classes: On the Ball Training, Chair Yoga, DIY, Intro Bridge, Internet Tour, Native American Cultural Experience & Arthritis Self Help, 466 _ _ 2008t2007 Variance Volunteer Hours __ Senior Center _ _ 202.5 318' -115.5 Volunteer Total: 202.51 318� -115.5 Revenue - -- - - --- - — Senior Center Revenue T _ $6,172.25 $%979.63 -$3,807.38 Revenue Total: $9,979.63 '— -$3,807.38 Oct-08---- - --- --$6,172.25 — li — - ----- - - -- - - - —I- '*Revenue is down due to an increase in attendance for FREE/Low Cost classes offered this season. Parks Activities Updates For October 2008 Two new picnic tables have been placed along the south path at the Civic Center Campus. These tables are made from recycled material and are in a location where the users can enjoy the views from the Civic Center Campus. The arbors at Fritz Burns Park were repaired and repainted this month. These arbors are over 15 years old and in generally good condition. The ornamental wood finish work around the bases of the vertical posts had become damaged. Contractors were able to replace all of the finish work around the vertical posts and the repairs were then painted to match the existing color. The water feature at Adams Park was replaced with a new misting station. The old water feature was continually leaking causing ongoing maintenance issues and wasted water. The new misting station will provide relief during hot days and is more water efficient. New signs and trash cans have been installed at the five entrances to the Fred Wolff Bear Creek Nature Preserve. These new items are constructed from recycled materials and were purchased with grant funds. The fence for the Preserve, that was installed last winter, was also purchased with the same grant funds. 488 Department Report: r% a, ow o �W CgMrO: F �p TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Direct9 DATE: November 18, 2008 SUBJECT: Department Report for the Month of October 2008 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of October. 489 P:\Monthly Report Folder\2008\OCTOBER 2008.doc 1 H O IL w H Z w H Q a w 0 m O O N w m O H U O 0 W Z O a H a) a m D a U U) E U) U N W w U -oavv-av-ovv CDaaa-o_0m'D W o °' a� a� a) a) a� 0m o 0a� a) W a) a� a� a� U S 0 E E E E E E E E E E a E E E E E E E w Z a i d d Q d 7 Q Z Q coa) y 7 7 7 7 7 7 7 J C CL N N N a1 N N a) N N O y N N U1 N a) a) d 1 0) �OOOOONOO,OO cOOOO � p �t Z Q y Z O J ul Q U n H (DO a W Z c N E E ur aoi a E Y E E E y a E a Y a� aoi N aoi u a a) y (D °' a. rnQ E E a, Y CL E E a. 00 a) v, a a E y m E N N a a �o in �, � a h U) C 'O 7 d a CM Y Oa N f` a) '00 Y C @ E co a a O O E N d O N O O a) 0 C O E a a) c % U i O� L U L N ., a o c m a) c Q C a °� ;- 'Y O� U a U C� •O C C C U U C a) C E A C C O a) C a) �, +_ 0 7 UDLu(D-i aCLU)F5 nHl— CNN UfA 490 N } H H U a z O N O U cD z_ z z a J IL O O O N O ('7 fr W 00 O U O O H co O O N r J c0 O O O N z O F- d EE U M W ❑ a 0 o o 0 o 0 0 0 0 p a) m al a N 0 N N 0 N N N N N � W Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y ` E E E E E E E E E E E E E \ OCC O _o.0a-0.naa-0naaa- CL > > 0 > > > > > > > 0 > > a N N N N N N N N N N N N N a MOB- NOu)dON 0N0 Q Q W N � H z H D O J O aU. W LU w Q IL N ❑ d N C a) C C Y C W V% a LQ U E E 0�'a a`) -a 'D a 2 O °' rnQ E Q c 2 E E o[ w CC w Q a- N 0 0 a) a m ❑ c o t o m M H Z) O aa) a� c o a E _m a°>>>> L 0 U z U `�° - rn ° o a m m rnU Q Q ` o o c +� 2F- H o (D c a)0 a a 0 0= o o O O U❑ui(D (n(f) > N N HF- m 491 DEPARTMENT REPORT: — g c&ty/ 4 4 Q" MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: November 18, 2008 SUBJECT: Public Works Department Report for October 2008 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks. U` 4ub'loic thy R. 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N? N O. (D M m d a � • � N N >.O N C N C L O) N C N C O L O) N C N C �-pa 3 (D (0 a) o.Q) p_ E 0~ aNi � EU U 4) 0 CO p y (n O U O O O Z tlOi U)00 fn (:>N O N C L p o m� p N C O C N O N O C O) 3 .N -0 d N N� O Cl �+ O O. +. O O. f+ .Q)c Y N@� E O L O CO � N � Co � NM M� N U)oL o00 o a� a) aY � Q� z p 7. >> O o a)aY 7 w C ID _ •� C N d 0 7 •� C N D 0 a� � y � o Z � � y 3 � 0� c� m c a a m e a Q N Y a m L� c0 .N O E O. N O E N O E N MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: October, 2008 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 4 Men 2 Men 1 Man Total 1000 Policing/Inspection 99 151 8 15 273 1001 Pot Hole -Repair/Patching 25 11 0 0 36 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 0 2 0 0 2 1004 Pavement Marking/Striping 15 0 0 0 15 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 0 35 0 1 36 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 0 12 0 0 12 1009 Street Sign Install (New) 19 0 0 0 19 1010 Street Sign Repair/Maint 63 17 0 5 85 1011 Debris Removal 15 38 0 3 56 1012 Right of Way Maint. 14 44 83 0 141 1021 CLEAN Catch Basin Inlet/Outlet 35 5 0 0 40 1022 Rondo Channel Outlet/Vault 5 0 0 0 5 1022A Desert Club Outlet/Vault 2 0 0 0 2 1023 S.D./ D.W./C.B. Repair/Maint. 0 18 0 5 23 1024 Gutter/Median Sand Removal 11 3 0 0 14 1025 Street Sweeping (Machine) 190 0 0 01 190 1026 Street Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 0 5 5 0 10 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 8 0 0 8 1031 Parks/Retention Basins Inspection/Clean-i 0 14 91 0 105 1041 Irrig/ Weeding, Shrubs & Tree Trimming 10 1261 97 4 237 1051 Landscape/Irrigation Contract Managemen 0 5 64 201 89 1052 Lighting/Electrical Contract Management 0 0 0 16 16 1061 Small Tools Repair/Maint. 0 3 0 0 3 1062 Equipment Repair/Maint. 3 0 0 0 3 1063 Vehicle Repair Maint. 24 23 0 0 47 1081 Trash/Litter/Recycable Removal 0 3 0 0 3 1082 Vandalism Repairs 0 0 0 0 0 1083 Graffiti Removal 96 77 12 15 200 1084 Maint. Yard Building Maint. 16 35 0 2 53 1085 Seminars/Training 16 32 16 10 74 1086 Special Events 0 0 8 0 8 1087 Citizen Complaints/Requests 62 12 0 0 74 1088 Meeting 6 25 8 30 69 1089 Office (Phone, paperwork, reports, Misc.) 32 24 8 58 122 SUBTOTAL 758 728 4OOr 184 2070 1091 Over Time 16.5 11.5 10 0 38 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 16 64 0 0 80 1096 Vacation 26 8 0 16 50 1097 Holiday 0 0 0 0 0 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement 200 0 0 0 200 SUBTOTAL 258.5 83.5 10 16 368 TOTAL HOURS 1016.5 811.5 410 200 2438 TOTAL MILES 4135 4854 1837 325 11151 499 Department Report: 9 s LA UI TA POoLICI Served by the Riverside County Sherffs Deparunent Police Department Monthly Report October -- 2008 • Prepared for • 5J0 La Quinta Police Department ® SIGNIFICANT ACTIVITY REPORT Captain Rodney Vigue Chief of Police (Number in parenthesis denotes number of calls for service that day.) 10/01 Wednesday (118) 1625 hours — Deputy Feldman responded to the 43100 block of Palm Royale regarding a report of a stolen vehicle. While on scene, Larry Maurice Washington drove back to the location in the reported stolen vehicle. Washington was taken into custody and transported to the Indio Jail for booking. 2105 hours — Deputy McAnallen responded to Wal-Mart regarding a theft. Julio Cesar was arrested and booked for commercial burglary. 10/02 Thursday (143) 0900 Hours — Corporal Covington and Deputy Borrego conducted a vehicle stop on Westward Ho Drive near Dune Palms Drive. Their investigation revealed that Eloy Hernandez was driving without a driver's license. An open alcoholic beverage container was visible in the passenger compartment and claimed by the front passenger, Omar Gomez. Gomez was detained for the container violation and was found to be possessing methamphetamine and a glass smoking pipe for the drug. Gomez was arrested and the deputies were informed Gomez had an active felony warrant for burglary. Hernandez was issued a citation and his vehicle was towed and stored from the location. Gomez was booked at the Indio Jail. ® 2240 hours — La Quinta SET Deputy Rodriguez conducted a pedestrian check at Sonita Dr. X Villetta. William Bennett was arrested for a domestic violence warrant and booked into the Indio jail. 10103 Fridav (103 1608 hours — Deputy Ernie Telles conducted a traffic stop at Calle Durango and Ave. Bermudas and contacted the driver, Francisco Burrola. During his traffic investigation, he was told that Burrola had an active felony warrant for a parole violation. Burrola was taken into custody and booked into the Indio Jail. 10/04 Saturday (91) 0025 hours — La Quinta SET Deputy White conducted a traffic stop at Ave. 52 east of Washington. The driver, Antonio Montano, was arrested for possession of methamphetamine and drug paraphernalia and booked into the Indio jail. 1100 hours —Deputy Romero responded to the 45100 block of Desert Hills regarding an assault. A male juvenile was arrested for assaulting his mother. The juvenile was transported to the Indio Juvenile Hall and booked for assault and violation of probation. 1950 hours — Deputy White responded to Wal-Mart reference a shoplifter in custody. Cecilia Luna was arrested and booked. 2330 hours- Deputy Glasper contacted Katherine Drum in the parking lot of the Wal-Mart. She was arrested for a felony warrant related to burglary and possession of stolen property. She was booked into the jail. 5 D 1 10/05 Sunday (60) is1042 hours — Deputy Fiebig responded to an injury traffic accident at Hwy. I I I and Washington. A vehicle traveling northbound on Washington suddenly swerved across two lanes of traffic and struck a second vehicle that was also traveling north on Washington. The driver of the first vehicle, Joseph Buckalew, and his passenger, Norma Buckalew, were transported to Desert Hospital with head, neck and back injuries. The driver of the second vehicle was not injured. The cause of the accident is under investigation. 1400 hours — Deputy Fiebig responded to Wal-Mart regarding a shoplifter in custody. Natalie Delval was arrested for taking clothing from the store without attempting to pay for the items. Delval was transported to the Indio Jail and booked for commercial burglary. 1428 hours — Corporal Taylor conducted a vehicle stop at Ave. 47 and Auto Center. Jorge Juarez was arrested for an active DUI warrant. Juarez was cited and released at the Indio Jail. 2015 hours- Deputies Adams and Heredia contacted a female in the 78400 block of Hwy 111. Julia Dupree was found to be under the influence and was arrested. She was booked into the Indio Jail. 10/06 Monday (87) No Significant Activity 10/07 Tuesday (92) 1110 hours — Deputy Vanderhoof conducted a pedestrian check at Jefferson and Hwy. 111. Gilbert Reyes Murillo was found to have a felony warrant for petty theft with priors. Murillo was transported to the Indio ® Jail and booked for the warrant. 10/08 Wednesday (89) 1203 hours- Deputy Trueblood arrested Marissa Servin for driving while intoxicated and felony child endangerment at Fred Waring x Dune Palms. She was booked at Indio Jail and her nine -year -old son was released to relatives. 1350 hours — Deputies Lopez and Vanderhoof conducted a pedestrian check in the 51600 block of Avenida Velasco. Jesus Macias was found to be a parolee at large and was in possession of methamphetamine and drug paraphernalia. Macias was arrested and booked at the Indio Jail for possession of methamphetamine, possession of drug paraphernalia, trespassing and an outstanding warrant. 10/09 Thursday (93) 1130 hours- Deputy Post conducted a vehicle stop at Washington x Miles. He arrested the passenger, Teresa Martinez, for misdemeanor warrants. She was cited and released at the scene. 10/10 Friday (127) 0015 hours — La Quinta SET Deputy Glasper conducted a traffic stop at Calle Sinaloa and Avenida Velasco. Daniel Ramirez was arrested for being under the influence and booked into the Indio jail. 1600 hours — Deputy Matthew responded to a report of trespassing in the 52900 block of Ave. Obregon. He contacted Colton Pearce who was living in a vacant home where he had gained access through an open door. During this contact, Deputy Feldman located narcotics on a table next to Colton. Colton was taken ® into custody and transported to Indio Jail for booking. „ 5�2 ® 2224 hours- Deputy James responded to the 79700 block of Esplanade North in reference to a domestic violence call. During the course of the investigation it was determined that this was a case of spousal rape. The victim, a 21 year old female, said her husband consistently demands sex and takes it forcefully if she does not comply. Investigator Ward responded and interviewed the suspect who was eventually booked into the jail on charges of Felony Spousal Rape. 10111 Saturdav (107 0027 hours — Deputy Anderson conducted a traffic enforcement stop on Washington and Bolero. Tyler Gallaudet was arrested and booked for driving while under the influence. 0224 hours — Deputy McAnallen responded to Highway I I I and Washington in reference to a report of a reckless driver. A witness followed the vehicle to the AM/PM parking lot, located at Washington and Channel Drive. Robert Garcia was arrested and booked for driving while under the influence of alcohol and driving without a driver's license. 1235 hours — Deputy Lopez responded to Costco regarding a shoplifter in custody. Ofelia Sanchez was arrested and booked for shoplifting. 1745 hours — La Quints SET Deputy Burgie conducted a pedestrian check in front of Albertsons and arrested Richard Heiberg for two felony warrants dealing with failing to register as a sex offender. Heiberg was booked into the Indio jail. 2130 hours — La Quinta SET Deputy Glasper conducted a pedestrian check in the51400 block of Avenida Vallejo and arrested Cameron Moore for being under the influence and Claudia Montoya for a felony narcotic warrant. Both were booked into the Indio jail. ® 2150 hours — Corporal Perez responded to Weiskopf and Winged Foot regarding a golf cart collision. Matthew Ryan McCauley had overturned his golf cart causing injuries to his leg. McCauley was arrested and booked for driving while under the influence. 10/12 Sundav (50 0005 hours — La Quinta SET Deputy Glasper conducted a pedestrian check in the 53600 block of Avenida Navarro and arrested Eva Aguilar for a felony theft warrant. Aguilar was booked into the Indio jail. 0258 hours — Corporal Perez responded to a domestic violence call at the Clubhouse Apartments. Carter Christopher Albertini was arrested and booked for felony spousal abuse. 0640 hours — Deputy Krachman responded to the 79700 block of Parkway Esplanade regarding a victim who reported that his roommate had just returned with his reported stolen vehicle. The victim desired prosecution and Vincenza Patemo was taken into custody for car theft and grand theft. Paterno was transported to the Indio Jail and booked for the listed charges and a parole hold was also placed on Patemo. 1752 hours — Deputy McAnallen responded to Calle Ensenada and Avenida Ramirez regarding a report of the brandishing of a weapon. A male juvenile was arrested for brandishing an imitation firearm and making criminal threats. The suspect was transported and booked into Juvenile Hall. 1949 hours- Deputy Nakabayashi responded to the 54000 block of Alvarado in reference to a past domestic battery. Investigation resulted in the arrest of Robert Dondore for spousal battery. Dondore was transported to Indio Jail where he was booked. 10/13 Mondav (79 ® 0402 hours- Deputy Kabbara conducted an enforcement stop on Washington south of Eisenhower and arrested Angel Rodriguez Jr. for driving under the influence. Rodriguez was booked at the Indio Jail. 533 ® 1419 hours — Deputy Fiebig responded to Home Depot regarding a shoplifter. Robert Baca was arrested for commercial burglary. Baca was transported and booked into the Indio Jail. 1900 hours — Deputy Garcia responded to Kohl's regarding a shoplifter. Deputy Garcia arrested a female juvenile for shoplifting. The juvenile was released to her parents. 10/14 Tuesday (114) 0215 hours — Deputy Garcia conducted a traffic enforcement stop at Avenue 58 and Monroe. Guillermina Delara was arrested for a violation of parole warrant. Delara was transported and booked into the Indio Jail. 0244 hours — La Quinta deputies responded to a report of a cat burglary in the 52600 block of Avenida Mendoza. The victim awoke and found a suspect standing in the bedroom and chased the suspect out of his residence. 0925 hours — Corporal Taylor conducted a pedestrian check at Calle Hildago and Avenida Martinez. Mike Acordi was found to be in possession of marijuana and in possession of a stolen cell phone. Acordi was on probation for possession of illegal weapons. Acordi was arrested and booked for possession of marijuana, possession of stolen property and violation of probation. Corporal Taylor contacted the victim of the stolen cell phone and returned the property. 2020 hours — Deputy Borrego and Corporal Perez responded to the 54500 block of Avenida Ramirez regarding a report of child abuse. The victim, a male juvenile, had two small lacerations on his face. A 51 year old male adult was arrested for felony child abuse and was transported and booked at the Indio Jail. The juvenile was left in the custody of his mother. ® 10/15 Wednesday (95) 1030 hours — Corporal Taylor conducted a vehicle stop at Adams and Westward Ho. Erik Benitez was found to be in possession of less than an ounce of marijuana. Benitez was cited and released at the scene for possession of marijuana. 1230 hours- Deputy Glasper of the La Quints, Special Enforcement Team conducted a traffic enforcement stop at Avenue 52 and Washington St. Joe Meza was arrested for possession of methamphetamine, possession of drug paraphernalia and for parole violation. Meza was transported and booked into the Indio 1630 hours — Deputy Feldman responded to a report of shoplifters in custody at Wal-Mart. Loss - . Prevention Officers had detained one juvenile and two adults for theft of merchandise. The two adults were Martha Chavez and Antonio Chavez from Indio. The two adults were taken into custody and transported to the Indio Jail. The juvenile was release to her mother. 10/16 Thursday (125) 0955 hours- Deputy Lopez responded to a disturbance in the 57500 block of Santa Rosa Trl. Arrested were Kimberly Groner and Joel Peterson for outstanding warrants. (DUI and Suspended License) 2224 hours — Deputies Ramsey and Borrego responded to the 79300 block of Desert Stream regarding an assault related to a drug purchase. A 17-year-old male juvenile sustained minor injuries but declined medical aid. 10/17 Friday (104) 0137 hours — Deputy Anderson responded to the 51200 block of Avenida Herrera regarding a disturbance. ® Joshua Gibbs was arrested and booked for public intoxication. 5A ® 1300 hours- Business District Officer Burgie arrested two suspects involved in the water poisoning of several hundred fish at Pet Smart resulting in a loss of the fish estimated at $15,000.00. Arrested were:Sora Matsunaga and a 17-year-old juvenile. Both suspects were employed at PetsMart at the time of the crime. Matsunaga and the juvenile have been charged with animal cruelty, vandalism and conspiracy. 1935 hours — Deputy Anderson responded to Wal-Mart regarding a theft. Gabriel Geigor and David Thomas were arrested and booked for commercial burglary and conspiracy. 2000 hours — Deputy Knudson responded to the 53000 block of Avenida Obregon regarding a suspicious vehicle. An enforcement stop was made on the vehicle and the driver, Robert Vincent Allen, was arrested and booked for driving while under the influence. Allen was also charged with being in possession of drug paraphernalia. 10/18 Saturdav (126 0153 hours —Deputy Anderson conducted an enforcement stop at Fred Waring and Adams. Leah Carbonneau was arrested and booked for driving while under the influence. 1932 hours — Deputy Anderson responded to a non -injury traffic collision at Highway 111 and Plaza La Quinta. Jose Alejandro Rodriguez had rear -ended another vehicle, which was stopped at a red traffic signal. Rodriguez was arrested and booked for driving while intoxicated. 10/19 Sunday (61 0950 hours —Deputy Barandes responded to a call for service in the 81600 block of Hidden Links. Deputy Barandes contacted Dorian Jurado who was found to be under the influence of a stimulant and he was taken ® into custody. Dorian was taken to the Indio Jail for the booking process. 2147 hours — Deputy McAnallen responded to the 50000 block of Avenida Bermudas regarding a domestic battery. Fracesco Mendoza was arrested for spousal abuse and was transported and booked into the Indio Jail. 10/20 Monday (106) 0103 hours —Deputy Adams conducted a traffic enforcement stop at Eisenhower and Calle Sinaloa. The driver of the vehicle, Jeffrey Paterson, was arrested for driving under the influence. Paterson was transported and booked into the Indio Jail. 1230 hours — Deputy Trueblood conducted a pedestrian check at Hwy. I I I and Dune Palms. Schlicia Tichenor was arrested and booked for public intoxication and an active warrant for public intoxication. 10/21 Tuesday (90) 0022 hours- Deputy Cameron James responded to the 78000 block of Naples Dr. regarding a family disturbance. Roger Jauron was found to have an outstanding felony warrant for assault on peace office. He was taken into custody and booked into the Indio Jail. 0800 hours — Deputy Lopez responded to a report of a burglary in progress in the 53400 block of Avenida Velasco. When she arrived, she found five subjects being detained by the mother of the homeowner, Treasure Gutierrez, and four family members. The five suspects were identified as, James Cook, Colton Pearce, Michael Jean-Bastiste, Jamie Rosales and George Contreras. The suspects broke a window, entered the residence and stole about $30,000.00 worth of property from the residence. All suspects were ® transported to the Indio Jail and booked for burglary. 535 2115 hours — Deputy McAnallen responded to Wal-Mart regarding a shoplifter being detained by security. ® Three female juveniles were arrested for commercial burglary and conspiracy. The juveniles were released to their parents and charges will be filed out of custody. 10/22 Wednesday 015 No Significant Activity 10/23 Thursdav (87 0920 hours- Deputy Fiebig conducted a pedestrian check at Calle Sinaloa and Avenida Velasco. Clayton O'malley was arrested for an outstanding misdemeanor warrant for driving under the influence. O'malley was transported and booked into the Indio Jail. 1110 hours- Deputy Fiebig conducted a pedestrian check at Country Club and Starlight Lane. Luther Calhoun was arrested for an outstanding felony warrant for theft and was transported and booked into the Indio Jail. 1120 hours- Inv. Gaunt arrested James Wright for nine counts of sexual abuse. Wright had sexually abused a minor female family member over the course of several years. Wright was booked into the Indio Jail with a bail of $500,000. 2329 hours- Cpl. Perez and Deputy Borrego responded to the 81400 block of Carboneras in reference to a check the welfare call. They contacted an adult female who had tried to overdose on prescription medication because she was distraught over recent family issues. She was transported to JFK by AMR and then transported to Indio Mental Health for a 72 hour Evaluation. ® 10/24 Friday (130) 0147 hours — Deputy Pittenger responded to the Shell station located at 46799 Adams Street for a suspicious circumstance call. The store clerk told three subjects the store was closed. A confrontation ensued and one suspect, Nicholas Ray Ulsh, struck the clerk. A second subject, Matthew Daniel Trujillo, brandished a beer bottle and threatened the clerk. A third subject, Byran Douglas McEwan, waited in the car. The three subjects left the area, however, Deputy James located the vehicle and conducted an enforcement stop. The three subjects were positively identified and were linked to an earlier beer run that occurred at the AM/PM. Deputy Donowho conducted an in -field line-up and Nicholas Ulsh was positively identified. Ulsh was arrested and booked for commercial burglary, assault with a deadly weapon, and driving while under the influence. Trujillo was arrested and booked for brandishing a weapon and public intoxication. McEwan was arrested and booked for public intoxication. 1530 hours —Deputies responded to a non -injury traffic collision at the La Quinta Civic Center. Mary Janet Guinn became disorientated while she was looking for the library and drove onto the pedestrian pathway. Guinn continued driving around the park looking for an exit before striking a medium size boulder which lodged underneath her rear wheel. Guinn called AAA, who then called law enforcement. Guinn said that if AAA did not call us, she would have "gotten away with it". 2351 hours- Deputy Alexander responded to the 52100 block of Rosewood in reference to an attempted suicide. An adult female had taken an overdose of pill with a glass of vodka. AMR responded and transported her to JFK for medical treatment. An application for 72 hour Detention for Evaluation and Treatment was completed and submitted to JFK. She was to be transported to Riverside County Mental Health when medically cleared at JFK. 10/25 Saturday (86) ® 0134 hours — Deputy Heredia responded to the 53500 block of Avenida Diaz regarding a suicidal subject. SJd ® An adult female was distraught over a relationship and took an overdose of pills. She was transported to JFK in soft restraints for medical treatment. An application for 72 hour Detention for Evaluation and Treatment was completed and submitted to JFK . She will be transported to Riverside County Mental Health when medically cleared at JFK. 1130 hours- Deputies responded to a report of domestic violence in the 45200 block of Washington St. Ronald Yonekura was assaulted by is ex -girlfriend, Nicole Wise, as he held their 2-year old daughter. Wise left the area before deputies arrived. Deputies went to her residence in the 54300 block of Avenida Martinez and arrested Wise for domestic violence. Deputies also located a glass pipe with residue on her person during a search. She was booked at Indio Jail for domestic violence and possessing drug paraphernalia. 1319 hours- Deputies responded to a report of domestic violence in the 48600 block of Paseo Terraza. Arrested for choking and assaulting his wife was Joel Sussman. 1449 hours — Deputy Barandes responded to Wal-Mart in reference to two females detained for theft. Carmen Cazares and Claudia Lopez were arrested for commercial burglary. Cazares and Lopez were transported and booked into the Indio Jail. 2026 hours — Deputy Knight responded to the 80600 block of Via Tranquila regarding an attempt suicide. An adult male became upset over his grown daughter getting a tattoo and went to her house and thrashed the inside of her house. He then got upset with his wife, assaulted her and then said he did not want to live any longer. He was transported to JFK for medical treatment. An application for 72 hour Detention for Evaluation and Treatment was completed and submitted to JFK. He will be transported to Riverside County Mental Health when medically cleared at JFK. 10/26 Sunday (60) ® 0116 hours —Sergeant Devinny conducted a vehicle stop at Eisenhower and Calle Sinaloa. JuanMiranda, was arrested and booked for driving while impaired and for not having a license. 2143 hours — Deputy McAnallen responded to the 54000 block of Avenida Villa regarding a domestic disturbance. Kathleen Goodrich was arrested for spousal abuse and assault with a deadly weapon. She was transported and booked into the Indio Jail. 10/27 Monday (95) 2145 hours — Deputy Garcia responded to the 50600 block of Eisenhower Dr. regarding a domestic disturbance. Pablo Torres was arrested for spousal abuse. Torres was transported and booked into the Indio 10/28 Tuesday (93) 1106 Hours- Deputies Frederick and Skroglund, responded to a traffic collision inside PGA West. The driver, Karen Hughes, had collided into a mailbox and nearly stuck two gardeners. Their investigation revealed that Hughes was intoxicated by alcohol at the time of the collision and she was arrested. Hughes was booked into the Indio Jail. 1118 Hours- Deputies Reynolds and Scott, conducted a traffic stop on Hwy I I I and Depot Drive. The driver of the vehicle, William Thurber, was found to have a local misdemeanor warrant for driving under the influence and child endangerment. Thurber was arrested and booked into the Indio Jail. 1958 hours — Deputy Matos responded to Wal-Mart reference a shoplifter in -custody. Patricia Hidalgo and Rebecca Bird were arrested for commercial burglary. They were transported and booked into the Indo Jail. 5Jj 2056 hours- Corporal Morton conducted a pedestrian check in the 78630 block of Hwy 111. Robert L. S Gonzales was arrested for possession of drug paraphernalia and a misdemeanor warrant for drug paraphernalia. Gonzalez was booked into the Indio jail. 10/29 Wednesdav (89 1801 hours — Deputy McAnallen responded to the 53-700 block of Avenida Martinez regarding a possible suicide. The reporting party came home to find her roommate deceased in the bedroom. Investigations responded to the scene to assist. 1908 hours —Deputy Knight responded to Wal-Mart regarding a shoplifting. Sonia Mejia and Gelin Venture were arrested for commercial burglary. They were transported and booked into the Indio Jail. 10/30 Thursday (113) 2345 hours — La Quinta SET Deputy Glasper conducted a pedestrian check of Andrea Rocha at Juarez and Chihuahua. Rocha was arrested for a felony domestic violence warrant and booked into the Indio Jail. 10/31 Friday (109) 0205 hours — Deputy Knight responded to Adams and Miles regarding a domestic disturbance. A witness reported that a male and female were arguing on the sidewalk near the location. The female, Karen Velasquez Arellano, was arrested and booked for three -felony drug warrants and five misdemeanor warrants for drug charges and one traffic charge. 2315 Hours — Motor Corporal Jeff Covington arrested Carrillo LaShanna at Avenue 48 and Jefferson Street for two active felony arrests warrants for possession of drugs. LaShanna was booked at the Indio Jail. Total Calls for Service: 3,037 u 5,g 0 PJ CITY OF LA QUINTA Traffic Services Team Report October 2008 Traffic Services Supervising Sgt. David Walton SIGNIFICANT ACTIVITY The Monthly Citation Loa provides a comparison over the previous month for citations issued within the city of La Quinta. The report shows 314 citations were issued during October 2008. This represents a 22.1 % decrease over the month of September 2008, at 403 citations issued. There have been 3,279 citations issued, year to date. This represents an 30.8% increase over the same period of time in 2007 at 2,507 citations issued. The Monthly Traffic Collision Report provides a comparison over the previous year for collisions that were reported within the City of La Quinta. The report shows 23 collisions were reported during the month of October. Currently, the residents of La Quinta are enjoying a 6.81 % collision rate reduction this year-to-date, when compared with the same period in 2007. Additionally, there have been 121 arrests for driving under the influence (DUI) within : . the City of La Quinta between January and October 2008. Grant monies acquired from the Office of Traffic Safety are being used to increase the detection and arrests of drunk drivers. When compared to 2007, there has been a 22.22% increase in impaired driver collisions during 2008. A hypothesis can be drawn from the current citation and collision trends within the the City of La Quinta. Simply stated, as citation issuance has increased the collision rate has steadily decreased since January 2007. This decrease is being tracked from the year 2000. 5�� City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report ® October 2008 Current Month New YTD Last YTD % Change Total TIC - Public Highway 19 297 338 -12.13% Fatal Collisions 0 3 0 Number Killed 0 3 0 Injury Collisions 4 69 62 11.29% Number Injured 7 97 97 0.00% Property Damage 15 225 276 -18.48% Type of Collision Hit & Run 2 43 52 -17.31 % Private Property 4 45 29 55.17% Bicycle Collisions 0 5 2 150.00% Number Injured - Bicycle Collisions 0 4 1 300.00% Vehicle vs. Pedestrian 0 1 1 0.00% Alcohol Involved 1 33 27 22.22% ® By Reports Taken Patrol 24 288 252 14.29% Traffic 1 43 65 -33.85% SRO 0 5 7 -28.57% Target Team 0 1 17 -94.12% DUTY UNKNOWN 0 10 26 -61.54% TOTAL REPORTS 23 342 367 -6.81% Counter Reports DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run Primary Collision Factors Number % Total Unsafe Speed 5 21.74% Auto RIW Violation 4 17.39% Unsafe Lane Change 3 13.04% Traffic Signals and Signs 3 13.04% Other Improper Driving 3 13.04% Turning 2 8.70% ®Improper Driving Under Influence 2 8 70% Following Too Closely 1 4.35% 510 City of La Quinta La Quinta Police Department • Monthly Citation Activity Log October, 2008 C Category This Month Last Month % Change This Year To Date Last Year To Date % Change Excessive Speed Citations 65 75 -13.3% 741 668 10.9% Excessive Speed Violations 65 75 -13.3% 741 670 10.6% Signs and Signals Citations 75 69 8.7% 623 553 12.7% Signs and Signals Violations 75 69 8.7% 624 554 12.6% Unsafe Turning Citations 2 7 -71.4% 53 93 -43.0% Unsafe Turning Violations 2 7 -71.4% 53 93 -43.0% Failure to Yield Citations 6 3 100.0% 26 33 -21.2% Failure to Yield Violations 6 3 100.0% 26 33 -21.2% Child Restraint Citations 3 8 -62.5% 45 65 -30.8% Child Restraint Violations 3 8 -62.5% 47 73 -35.6% Safety Belt Citations 12 13 -7.7% 267 283 -5.7% Safety Belt Violations 12 13 -7 7% 267 285 -6.3% UI Cites 6 11 45.5% 93 18 416.7% DUI Arrests 9 13 -30.8% 106 17 523.5% Actual DUI 10 13 -23.1% 121 28 332.1% Other Hazardous Citations 20 22 -9.1% 163 147 10.9% Other Hazardous Violations 95 144 -34.0% 1088 896 21.4% Non -Hazardous Citations 91 128 -28.9% 931 426 118.5% Non -Hazardous Violations 185 309 -40.1 % 2018 1457 38.5% Total Hazardous Citations 223 275 -18.9% 2348 2081 12.8% Total Hazardous Violations 243 298 -18.5% 2532 2246 12.7% Pedestrian Citations 1 1 0.0% 12 6 100.0% Pedestrian Violations 1 1 0.0% 12 6 100.0% Bicycle Citations 0 0 0.0% 0 5 -100.0% Bicycle Violations 0 0 0.0% 0 5 -100.0% Financial Responsibility 37 83 -55.4% 569 505 12.7% Radar Cites 16 36 -55.6% 490 623 -21.3% Parking Cites 0 0 0.0% 5 13 -61.5% Total Hazardous Double Stat 238 296 -19.6% 2660 2429 9.5% otal Citations 314 403 -22.1% 3279 2507 30.8% Total Violations 428 607 -29.5% 4550 3703 22.9% 511 0 0 Deputy Adonis Glasper Deputy Tim White Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team October2008 SET TEAM Supervising Sgt. Mark Hoyt Summary of Activitv Cpl. Randy Morton Deputy Claudia Rodriguez Deputy Shaun Hughes Type of Activily # of Incidents Type of Activity # of Incidents Programs 1 5 Weapons Recovered 0 Vehicle Checks/Stops 79 Arrest Warrants Served 16 Pedestrian Checks 45 Search Warrants 2 Follow-ups 30 Parole Searches 9 Citations Issued 63 Arrests/Filin s 47 SIGNIFICANT ACTIVITY For the month of October, Special Enforcement Team Deputies wrote fourteen bicycle and Segway enforcement programs to be implemented within the City of La Quinta. Deputies were further tasked with reducing the number of residential burglaries, vehicle burglaries and vandalism related calls for service within the city. As a result of their efforts, numerous subjects were contacted and arrested for outstanding warrants, trespassing, possession of drug paraphernalia and possession of controlled substances. Special Enforcement Team Deputies conducted twenty-two parole and probation ® compliance checks with the City of La Quinta. The focus of these efforts was to contact subjects who had been arrested in the past for theft related offenses. The primary goal of the effort was to make sure that these individuals were in full compliance with the terms and conditions of their parole or probation. Multiple arrests were made for failure to comply and violation of parole or probation. 512 0 11 Deputy Prezell Burgie CITY OF LA QUINTA Business District Deputy Report October2008 Summary of Activity Type of Activity Number Business Management Contacts 10 Investigations 12 Suspects Arrested / Charged 5 SIGNIFICANT ACTIVITY I conducted a follow up investigation of a animal cruelty incident that occurred at a pet store. As a result of my investigation, two disgruntled employees admitted to pouring bleach in the main water filtration system killing over 1,000 fish valued at over $8,000. The suspects were arrested and my findings were referred to the District Attorney's Office. Working cooperatively with the La Quinta Special Enforcement Team, I responded to a commercial burglary in progress. The suspect had fled the scene and entered another business. The suspect was located along with the stolen merchandise. The suspect was booked into jail. ® Conducted a pedestrian check in front of a commercial business and arrested a wanted felon for outstanding warrants for failure to register as a sex registrant. 513 C Deputy Kevin Moore La Quinta High School CITY OF LA QUINTA School Resource Officer Report October 2008 SUIt Mary of Activity Type of Activity Number of Incidents Criminal Reports 22 Skate Park Citations 4 Arrests 1 District Attorney Filings 6 Y.A.T. Referral 13 Vehicle Checks 22 Pedestrian Checks 16 Follow -Up 5 Traffic Stops & Citations 11 Parking Citations 20 Home Visits 10 Truants Cited 10 1. Conducted an investigation of three students who admitted taking the drug Ecstasy prior to school. Two additional students were identified as having furnished the drug to the three students. Criminal charges were filed on all five of the students. 2. Working in conjunction with the Y.A.T. Probation Officer, we conducted night home visits to students from La Quinta High School and Summit High School who had been placed on probation. 3. 1 arrested a male student for assaulting another student resulting in a minor head wound. The student was booked into Juvenile Hall. 4. Implemented intense enforcement on jaywalking students through issuance of citations in an effort to promote safety and the usage of crosswalks to prevent vehicle v. pedestrian incidents. 5. Investigated a report of several students sending pornographic images to each other via their cell phones. It was determined that no criminal conduct had taken place, however, a report was taken to document the matter. 51� n LJ • La Quinta MS Franklin E.S.. Truman ES Adams ES CITY OF LA QUINTA School Resource Officer Report September 2008 Deputy Rebecca Smith Summary of Activitv Type of Activity Number of Incidents Reports 14 Arrests 6 Traffic Stops 8 District Attorney Filings 1 City Parks Area Checks 8 Vehicle Checks g Follow-up 8 Pedestrian Checks 15 Y.A.T. Referral 1 Parking Citations 3 Skate Park Citations 1 Home Visits Z I worked cooperatively with other deputies to conduct an investigation of a female student who was found to be under the influence of ecstasy. I investigated a report of an assault of a La Quinta M.S. student after he exited the school bus. Through interviews with the victim, as well as other students at the scene, I was able identify two suspects. The two suspects attend Summit H.S. and both students have had charges filed against them with the District Attorney's office. Numerous reports of assaults were received relative to both the campus and the school bus stops after school has been dismissed. I investigated each incident and identified the suspects. Each suspect was contacted with three of them being released to the custody of their parents and one suspect being placed in juvenile hall. Charges are still pending in many of the cases. Participated in an on -going program being conducted by the La Quinta Special Enforcement Team to combat the purchase of drugs by juveniles. I conducted patrol activity at the La Quinta High School homecoming football game and the dance afterward. After school patrol within the city continues in an effort to reduce the number of vandalism and theft incidents. I conducted parking enforcement at both Adams and Ben Franklin schools focusing on the failure to comply with the red curb no parking zones. Parents have been blocking the buses and have created a hazard for students attempting to pass through the area. I have initiated bicycle patrol in the neighboring parks and areas frequented by students both before and after school. While on bicycle patrol, Deputy Moore and I located a known dealer in one of the city parks. After making contact with the suspect he was placed under arrest and booked into the Indio Jail. 515 0 Deputy Thomas Hendry Summit H.S. Paige M.S. Horizon O.S. CITY OF LA QUINTA School Resource Officer Report October2008 Summa of Activity Type of Activity Number of Incidents Reports 8 Arrests 1 Traffic Stops 0 Business Checks 7 Truant 4 Vehicle Checks 6 Pedestrian Checks 4 YAT Referral 0 1. 1 received a parental contact regarding an alleged battery on school campus. Investigation revealed that the alleged incident was related to an event that had been reported three weeks earlier. At the time of the original contact there was no mention of a batter and there was no evidence to support the allegation. No charges were filed. I responded to Colonel Mitchell Paige M.S. to investigate a report of a fight on school grounds. One student was transported to the hospital for minor injuries and later released. Charges were filed against the student who was determined to be the primary aggressor. A suspicious person was reported on campus at Adams E.S. I made contact with the individual and confirmed that his mother was a teacher at the school and had given him permission to be in her classroom. It was learned that he had gained access to the campus via an unlocked gate that allowed him to bypass campus security screening of persons on campus. School administration was advised of the incident and were asked to lock the gate in the future. filed against a student at Colonel Mitchell Paige M.S. for 5io weapon and robbery. Two other students reported that they had been threatened and had been victimized on multiple occasions by the suspect student. 5. Two students at Colonel Mitchell Paige M.S. were charged for vandalizing school Property. One of the students was also charged with possession of vandalism Tools. 6. Charges were filed against a male adult for making criminal threats towards a female student. Due to the nature of comments made the incident was treated as a hate crime. 7. A student at Colonel Mitchell Paige M.S. was arrested and transported to juvenile hall after a "hit list" with the names of ten students and staff was located. A search of the student's residence was conducted and no evidence was located that would indicate the student intended to carry out the threat. 8. Charges of sexual battery were filed against one female and two male students from Mitchell Paige M.S. following a complaint by a male student. Investigation discovered a pattern of improper conduct spanning a period of approximately eighteen months. In addition, I was made aware of an additional incident of sexual battery that occurred off campus. Following my initial investigation I referred the case to investigation for further follow-up. C 11 11 CITY OF LA QUINTA Community Service Officer Report October2008 C.S.O. Artesia Diaz C.S.O. Tina Ayon C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Lisa Land Summary of Activity Type of Activity Number of Incidents Burglary Investigations 11 Grand Theft Reports 2 PettyTheft Reports 6 Vandalism/Malicious Mischief Reports 23 Traffic Collision Response 13 Vehicle Code or Parking Citations 85 Abandoned Vehicles Tagged/WarningTaggedNVarning 7 Towed Vehicles 2 Lost or Found Property Reports 4 Stolen Vehicle Report 1 Custodial / Non -Custodial Transport 31 Miscellaneous Calls 123 518 0 1J Corporal Andy Gerrard CITY OF LA QUINTA Post 603 Explorer Report October Post 503 Members on Bike Patrol Post 503 Explorers teamed up with members of the Riverside County Sheriffs Office, Coachella Police Department Fire Advisors and the Boys and Girls Club to design, construct and staff the annual Halloween Haunted House. Several hundred people toured the haunted house during the two nights. The project was viewed as a great success as all visitors survived. of Post 503 volunteered time to assist with the Riverside County Trash Busters y clean-up day in our neighboring community of Mecca. Also, members served as role players to assist the College of the Desert Public Service Safety Academy. )bar training activities included law enforcement patrol procedures, crime scene scenarios, ling searches, physical conditioning and training, defensive tactics, new member orientation, competition practice. Post 503 meetings are held on Wednesday evenings, 5:00 p.m. -- 7:00 p.m. at the Indio station of the Riverside County Sheriffs Department (82-695 Dr. Carreon Blvd.). For information about the Post 503 Explorer program, please contact Cpl. Andy Gerrard at 760-863-8990. 519 0 CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report October2008 Danese Maldonado Volunteer Coordinator A message from your Volunteer Coordinator... Over the past year I have introduced you to a loyal and talented group of volunteers. All of our volunteers bring to the LQPD a wide variety of experience as they assist with data entry for the traffic Crossroads program, ATF (Alcohol, Tobacco and Firearms) entries, Citizens On Patrol and department courier services --all in addition to staffing the City of La Quinta Community Policing Office. Your volunteers have greeted and assisted more than one thousand members of our community. Some have entered in tears as others have entered with laughter; some have been rude and some have been kind; however, all have been greeted and treated with the same courtesy. At times the duties have been challenging but I know we have made a difference for many of our citizens, city staff and deputies. I look forward to expanding our team and as new volunteers join us, it will be my pleasure to introduce them to you. The success of our volunteer program would not be possible were it not for the support of the City of La Quinta and the La Quinta Police Department. In behalf of all of our volunteers I say "Thank You". Summary of Activitv Community Polic ing Office Number I Citizens On Patrol Number Monthly Volunteer Hours 150 Community Events 2 Hours YTD 1,520 Business Checks 79 Hours 4/03 to Present 15,700 Traffic Control 2 CPO Monthly Visits 117 Courtesv Notifications 52 CPO YTD Visits 1,075 Miscellaneous Activity 1 CPO Visits 4/03 to Present 11,144 Neighborhood Patrol 25 Trainin Hours 2 Vacation Checks 46 Patrol Hours 119 YTD Patrol Hours 745 Hours 7/06 to Present 3,006 The established rate for value received for volunteers in the State of California is calculated at $16.24 per hour. The estimated YTD financial benefit to the La Quinta Police Department and the City of La Quinta totals: $32,415.00. 520 Department Report: • LA UNTA P@,LICE Served by the Riverside Courrtp Sherffs Deparmiem Crime Statistics Summary September -- 2008 0 Prepared for • 521 PART I: 2 4 10 11 12 13 TRAFFIC Ll CITY OF LA QUINTA Crime Comparison -- September CRIME September September YTD 2008 YTD 2007 2008 2007 AGGRAVATED ASSAULTS 4 7 40 46 BURGLARY 37 48 394 474 BURGLARY - VEHICLE 11 24 167 172 DOMESTIC VIOLENCE 8 11 120 99 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 28 17 164 214 ROBBERY 3 3 28 22 ROBBERY - CAR JACKING 0 1 0 3 SEX CRIME FELONY 3 6 29 27 SEX CRIME MISDEMEANOR 1 5 13 19 SIMPLE ASSAULTS 5 12 75 69 THEFT 76 45 566 591 VEHICLE THEFT 13 16 97 113 TRAFFIC CITATIONS 709 370 3,860 3,037 TIC NON -INJURY 22 39 231 295 DUI 23 6 133 118 TIC INJURY 9 11 61 69 TIC FATAL 0 1 1 2 CITY OF LA QUINTA DISPATCH INFORMATION September 2008` TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 9.12 1 4 ROUTINE 13.12 1 1,102 Data from Riverside Co. sheriff's Department Data Warehouse, Average Response Time Report. Ll E • Crime Distribution Table Se -08 % of Total Se -07 % of Total 1 AGGRAVATED ASSAULTS 4 2.12% 7 3.41% 2 BURGLARY 37 19.58% 48 23.41%.,,, 3 BURGLARY - VEHICLE 11 5.82% 24 11.71% 4 DOMESTIC VIOLENCE 8 4.23% 11 5.37% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 28 14.81% 17 8.29% 7 ROBBERY 3 1.59% 3 1.46% 8 ROBBERY - CAR JACKING 0 0.00% 1 0.49% 9 SEX CRIME FELONY 3 1.59% 6 2.93% 10 SEX CRIME MISDEMEANOR 1 0.53% 5 2.44% 11 SIMPLE ASSAULTS 5 2.65% 12 5.85% 12 THEFT 76 40.21% 45 21.95% 13 VEHICLE THEFT 13 6.88% 16 7.80% Total 189 97.88% 205 91.71% CITY OF LA QUINTA September2008 Crime Distribution 76 80 70 60 50 -- 37 40 28 30 13 20 118 10 0 > m m <o x <z a a > -a < an c <C �O O O> m m �a n sn r� 3_ rz >� r� om >� m >> r �r mm n W >� n --70 m o mx c-o -a Yw 7Cm 3 m .>z x > z 523 • 11 700 600 500 400 300 200 100 0 0 80 70 60 50 40 30 20 10 0 Month to Month Crime Comparison - September 48 f, 3 28 II 8 11 7 8 till 12 00 O1 3ED an c <c O O pa O O mm• -� va S m �n A mA �� 3 rA m �-m mx rnm r�ia m S am n xn m� � an m rim o" mx c-o -y c.0 y ny Z� ..y0 P FA ZA 3n rr o a A A � Yearto Date Crime Comparison -September 0 September 2008 0 September 2007 5 96� 474 3 F F 214 12099 7569 2922 0 3 2927 1319 97113 _ 11 a -1 < >� n n - aa rim zm x � a > O m -•� A A LL+ 5 n L $00 709 700 - 600 500 F 400 300 200 100 0 TRAFFIC CITATIONS LJ Month to Month Traffic ActNty Comparison - September 22 39-- -- 23 s - - 9 11 0 1 - TIC NOW DUI T/C INJURY TIC FATAL INJURY © September 2006 ® September 2007 Yearto Date Traffic Activity Comparison - September 4,500 4,000 3,860 3,500 3,037 3,000 © YTD 2006 2,500 ® YTD 2007 2,000 1,500 1,000 500 295 133 11& 01 1 2 0 TRAFFIC T/CNON-INJURY DUI T/CINJURY T/CFATAL CITATIONS r 5.2' 5 LJ is 3,000 2,500 2,000 1,500 1,000 500 0 Month to Month Calls for Service Comparison September 2008 2,580 2,229 — 1,474 Total Non-Crinunal Criminal © 09-Sep EM 09-Sep Year to Date Calls for Service Comparison 25,000 21,932 20,753 20,000 c 15,000 11,72611,909 Cl YTO 2008 10,206 a]YTO 2007 10,000 a i 5,000 't 0 Total Non -Criminal Criminal 5�0 (!�/ F ° D V ate• 44 S cFM OF Tip 9� COUNCIL/RDA MEETING DATE: November 18, 2008 ITEMTITLE: Public Hearing to Consider Adoption of a Resolution Approving Proposals and Authorizing the City Manager to Submit Applications to Riverside County Economic Development Agency for Community Development Block Grant Funds for Fiscal Year 2009-2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council allocating the use of Community Development Block Grant (CDBG) funds totaling an estimated $190,000 for Fiscal Year 2009-2010 to: the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program ($30,000); and to the City of La Quinta for public facility improvements along Calle Tampico and Desert Club Drive, and Avenida Bermudas ($160,000), within Redevelopment Project Area 1. FISCAL IMPLICATIONS: Upon approval by the Department of Housing and Urban Development (HUD) of the County of Riverside Urban County CDBG monies, the City will be eligible for approximately $190,000 in funds for the project(s) identified in the Resolution. CITY CHARTER IMPLICATIONS: None BACKGROUND AND OVERVIEW: The CDBG program is an important source of special program funding for the City of La Quinta. The CDBG program is administered by the Riverside County Economic Development Agency (EDA). Each year funding is available from EDA to participating cities in the County for eligible activities. Eligible activities must meet national objectives which include benefits to low- and moderate -income families, the elderly or handicapped; or aid in the elimination of slums or blight. Funding categories include public service and capital improvements. 5? Public Services Public service is one of the specific project categories eligible for CDBG funding. The list includes child care, recreation programs, and education programs, among others. All public service activities must show benefit to low- and moderate -income persons. The percentage of CDBG funds allowed each year for these activities is limited by a formula. The County EDA has set a minimum funding requirement for CDBG programs at $10,000. The maximum allowable public service dollar amount for La Quinta this year is estimated to be $30,000. The Boys and Girls Club of the Coachella Valley, La Quinta Unit, has requested $30,000 of CDBG funding to continue the membership fee waiver/reduction program. The program provides a fee waiver/reduction for certified low- and moderate -income families of La Quinta students to utilize day care and after school care services provided by the Boys and Girls Club in La Quinta. The Boys and Girls Club charges both an annual and a summer membership fee; the fee waiver and/or reduction allows approximately 115 children to utilize the programs that otherwise would not be able to participate because of the fee structure. Staff recommends allocating the maximum public service dollar amount of $30,000 to the Boys and Girls Club of the Coachella Valley, La Quinta Unit, to continue the Membership Fee Waiver/Reduction Program. The City also received three other applications for CDBG public service funds. CASA, Court Appointed Special Advocates for Children, has requested $20,000 to supplement advocate scholarship costs. Olive Crest, a non-profit corporation which assists abused women and children has requested $3,000 for Computer Purchase Program setup and operation cost. Family YMCA of the Desert has requested $15,581 to purchase two new air conditioning units for the La Quinta Pre-school, located at 49-955 Park Avenue. Staff is recommending allocation of the maximum amount of funds available for public services to the Boys and Girls Club fee waiver/reduction program, as the program has proven to be both effective and meaningful for low- and moderate -income youth within the City. Historically, the City has funded only one public service agency request. Since the City does not receive any CDBG administrative funding to manage these grant monies, it is not cost effective to allocate monies to several agencies. Capital Improvements An estimated amount of $160,000 in Fiscal Year 2009-2010 CDBG grant funds is available to be allocated to the City for capital improvements. The City of La Quinta Public Works Department has requested funding for the reconstruction and improvements to pedestrian crosswalks at the intersection of Calle Tampico and Desert Club Drive, and construction for a raised pedestrian crosswalk along Avenida Bermudas at the Village Post Office (Attachment 1). The projects will improve pedestrian safety within the Village District. The project meets the national objective for the utilization of CDBG funds to benefit low- to moderate -income persons. The project also meets the criteria for eligibility by providing a benefit to persons of low- to moderate -income, as documented in the City Redevelopment Plan for Project Area No. 1. The purpose of this hearing is to provide opportunity to review and comment on all applications, to take public comment, to select and identify proposals, and to reprogram funds if appropriate. The City will submit "Entitlement Funds Project Application Forms" to the EDA. The EDA then submits, for all participating cities in the CDBG Urban County program, a "Final Statement of Community Development Objectives and projected Use of Funds" to HUD for final approval of CDBG funds for Fiscal Year 2009-2010. The following is a summary of the received grant applications for Fiscal Year 2009- 2010 funding. Copies of the applications are available in the City Clerk's Office: PUBLIC IMPROVEMENT REQUESTS: Agency Amount Purpose City of La $160,000 Public Facility Improvement: i.e. installation of Quinta enhanced crosswalks, sidewalks, at the intersection of Calle Tampico and Desert Club Drive, and an enhanced mid -block crosswalk at Avenida Bermudas and the Post Office. PUBLIC SERVICE REQUESTS: Agency Amount Purpose La Quinta Clients Proposod to Serge Boys & Girls Club $30,000 Fee Waiver/Reduction 115 La Quinta Unit Program Family YMCA of the $15,581 Replace A/C Units 24 Desert Olive Crest $3,000 Computer Purchase N/A Program CASA $20,000 Scholarship Program 20 5�� FINDINGS AND ALTERNATIVES: The amount of CDBG funding available varies on a yearly basis. The amount available for this year's funding is an estimate based on previous years' funding and federal funding of the CDBG program. Since the specified funding amount is an estimate, the amount of funding available could change. If funding levels change, all categories of program funding could be affected. However, attempts will be made to retain public service funding amounts. Actual funding numbers should be received by the City from the EDA by February 2009. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council allocating the use of CDBG funds totaling an estimated $190,000 for Fiscal Year 2009-2010 to: the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program ($30,000), and to the City of La Quinta for public facility improvements on Calle Tampico ($160,000) within Redevelopment Project Area 1; or 2. Do not adopt a Resolution of the City Council allocating the use of CDBG funds; or 3. Approve funding alternative eligible requests submitted; or 4. Provide staff with alternative direction. mitted: JoWson, Planning Director Approved for submission: /�4or� 4� Thomas P. Genovese, City Manager Attachment: 1. Location of proposed public improvements 530 RESOLUTION NO. 2008- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ADOPTING PROPOSALS, AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2009-2010 WHEREAS, the Community Development Block Grant Funds for FY 2009- 2010 will be approximately $190,000 to begin July 1, 2009; and, WHEREAS, the City of La Quinta must submit to the Riverside County Economic Development Agency project applications; and, WHEREAS, a public notice was published on October 10, 2008, announcing the availability of funds, requesting proposals, and public hearing dates; and, WHEREAS, the merits of all proposals were openly discussed and considered; and, WHEREAS, by a majority vote of the City Council of the City of La Quinta, California, the following proposal(s), or reprogramming(s), were selected: PROJECT NAME 1 . Public Facility Improvements at the intersection of Calle Tampico and Desert Club Drive, and along Avenida Bermudas 2. Fee Waiver/Reduction Program SPONSOR AMOUNT City of La Quinta $160,000 Boys & Girls Club $30,000 La Quinta Unit NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: 1. That the City of La Quinta does hereby select the above -named project(s) or reprogramming(s), for the use of Community Development Block Grant funds. 2. That the City Council hereby directs the City Manager to prepare and submit the designated applications to the Riverside County Economic Development Agency in a timely fashion proposing the named activities and use of funds. 3. If there is a shortfall in funding, the City Council directs the City Manager to 5 31 PHI-CDBG RESO.doc City Council Resolution No. 2008- Community Development Block Grant Adopted: November 18, 2008 Page 2 request the County to increase the City's public service cap in order to fully fund public service approved applications. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18`" day of November 2008, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor, City of La Quinta, California ATTEST: Veronica Montecino, CMC. City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 5 3 ? PH7-CDBG RESO.doc � fry i •L i ^W^ }1 i. N O � 0 N O L. a i vl f E wa0 { t 1 6 ATTACHMENT 1 Y � 5,3