2009 01 20 CCCity Council agendas are
available on the City's web page
@ www.la-guinta.org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
TUESDAY, JANUARY 20, 2009
3:00 P.M. Closed Session / 4:00 P.M. Open Session
Beginning Resolution No. 2009-001
Ordinance No. 464
CALL TO ORDER
Roll Call:
Council Members: Franklin, Henderson, Kirk, Sniff, and Mayor Adolph
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CLOSED SESSION
NOTE: Time permitting the City Council may conduct Closed Session discussions during
the dinner recess. In addition, persons identified as negotiating parties are not invited into
the Closed Session meeting when acquisition of real property is considered.
1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND BRET M.
PLUMLEE, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY
EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION
54947.6 — MEET AND CONFER PROCESS.
001 000
City Council Agenda 1 January 20, 2009
2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R.
EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF REAL PROPERTIES IDENTIFIED AS APNs:
773-078-016, 773-078-017, 773-078-006, AND 773-078-007, HUNTER
OFFICE/RETAIL BUILDING. PROPERTY OWNER/NEGOTIATOR: HUNTER
DEVELOPMENT, KIMBERLY LEE.
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
4:00 P.M.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS — NONE
WRITTEN COMMUNICATIONS — NONE
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF DECEMBER 16, 2008.
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTERS DATED JANUARY 6 AND JANUARY
20, 2009.
2. RECEIVE AND FILE TREASURERS REPORT DATED NOVEMBER 30, 2008.
002
City Council Agenda 2 January 20, 2009
3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT FOR NOVEMBER
30, 2008, AND INVESTMENT SUMMARY REPORT FOR QUARTER ENDING
DECEMBER 31, 2008.
4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ONE COUNCIL MEMBER
TO ATTEND THE LEAGUE OF CALIFORNIA CITIES REVENUE AND
TAXATION COMMITTEE MEETING AND THE STREAMLINED SALES AND
USE TAX AGREEMENT SUBCOMMITTEE MEETING TO BE HELD IN
SACRAMENTO, CALIFORNIA, JANUARY 21-22, 2009.
5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PUBLIC WORKS
DIRECTOR/CITY ENGINEER TO ATTEND THE THREE-DAY 2009 LEAGUE OF
CALIFORNIA CITIES PUBLIC WORKS OFFICERS INSTITUTE AND MINI EXPO
IN MONTEREY, CALIFORNIA, MARCH 25-27, 2009.
6. ACCEPTANCE OF OFFSITE IMPROVEMENTS ASSOCIATED WITH TRACT
MAP 31123-1, LA CANTERA, VISTA LA QUINTA PARTNERS, LLC.
7. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT
MAP 31123-1, LA CANTERA, VISTA LA QUINTA PARTNERS, LLC.
8. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION
OF ONSITE IMPROVEMENTS FOR TRACT MAP 32070, CODORNIZ, RJT
HOMES - CODORNIZ, LLC.
9. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ONE COUNCIL MEMBER
TO ATTEND THE LEAGUE OF CALIFORNIA CITIES 2009 NEW MAYORS
AND COUNCIL MEMBERS ACADEMY TO BE HELD IN SACRAMENTO,
CALIFORNIA, JANUARY 21-23, 2009.
10. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE ACCOUNTING
MANAGER TO ATTEND THE CALIFORNIA SOCIETY OF MUNICIPAL
FINANCE OFFICERS ASSOCIATION (CSMFO) 2009 ANNUAL CONFERENCE
IN SAN FRANCISCO, CALIFORNIA, FEBRUARY 18-20, 2009.
11. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE CITY CLERK TO
ATTEND THE MASTER MUNICIPAL CLERK ACADEMY TO BE HELD IN
BURLINGAME, CALIFORNIA, FEBRUARY 4-6, 2009.
12. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A
FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT
MAP 33336, STANDARD PACIFIC CORPORATION.
003
City Council Agenda 3 January 20, 2009
13. ACCEPTANCE OF EISENHOWER DRIVE REHABILITATION IMPROVEMENTS
AND MISCELLANEOUS STREET IMPROVEMENTS, PROJECT NO. 2007-18A,
AND APPROVAL OF CONTRACT CHANGE ORDER NO. 1.
14. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION
OF OFFSITE IMPROVEMENTS FOR TRACT MAP 32070, CODORNIZ, RJT
HOMES - CODORNIZ, LLC.
15. ADOPTION OF A RESOLUTION ACCEPTING A DONATION FROM THE
LA QUINTA HISTORICAL SOCIETY.
16. ADOPTION OF A RESOLUTION ADOPTING A TICKET DISTRIBUTION
POLICY.
BUSINESS SESSION
CONSIDERATION OF SELECTION OF A REPRESENTATIVE TO THE
CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE
COMMITTEE AND MEETING FREQUENCY.
A. MINUTE ORDER ACTION
2. CONSIDERATION OF FORMATION AND APPOINTMENT OF TWO MEMBERS
TO AN AD -HOC COMMITTEE TO REVIEW THE 3RD QUARTER GRANT
REQUESTS.
A. MINUTE ORDER ACTION
3. CONSIDERATION OF IMPLEMENTATION OF VILLAGE SIGN PROGRAM AND
APPROVAL OF SIGN PLANS.
A. MINUTE ORDER ACTION
STUDY SESSION - NONE
REPORTS AND INFORMATIONAL ITEMS
1. ANIMAL CAMPUS COMMISSION (HENDERSON)
2. BOB HOPE CHRYSLER CLASSIC AD -HOC COMMITTEE
City Council Agenda 4 January 20, 2009
004
3. CITY COUNCIL AD HOC COMMITTEE REPORTS
4. CVAG COMMITTEE REPORTS
5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE
COMMITTEE (HENDERSON)
6. C.V. CONSERVATION COMMISSION (SNIFF)
7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX)
8. C.V. MOUNTAINS CONSERVANCY (KIRK)
9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH)
10. FRIENDS OF DESERT MOUNTAINS (KIRK)
11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN)
12. LEAGUE OF CALIFORNIA CITIES (HENDERSON)
13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS
AUTHORITY (HENDERSON)
14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA)
15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN)
16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON)
17. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY
COMMITTEE (HENDERSON)
18. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH)
19. COMMUNITY SERVICES COMMISSION MINUTES OF NOVEMBER 17, 2008
20. INVESTMENT ADVISORY BOARD MINUTES OF DECEMBER 10, 2008
21. ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE MINUTES OF
NOVEMBER 5, 2008
22. HISTORIC PRESERVATION COMMISSION MINUTES OF NOVEMBER 20, 2008
23. PLANNING COMMISSION MINUTES OF NOVEMBER 12 & NOVEMBER 25, 2008
DEPARTMENT REPORTS
1. CITY MANAGER
A. UPDATE ON GREEN AND SUSTAINABLE PROGRAM
2. CITY ATTORNEY
3. CITY CLERK
A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR
4. BUILDING & SAFETY DEPARTMENT REPORT FOR DECEMBER 2008
5. COMMUNITY SERVICES DEPARTMENT REPORT FOR DECEMBER 2008
6. FINANCE DEPARTMENT REPORT - NONE
7. PLANNING DEPARTMENT REPORT FOR DECEMBER 2008
8. PUBLIC WORKS DEPARTMENT REPORT FOR DECEMBER 2008
9. POLICE DEPARTMENT REPORT FOR DECEMBER 2008
10. FIRE DEPARTMENT QUARTERLY REPORT - NONE
MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE
City Council Agenda 5 January 20, 2009 005
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS TO 7:00 P.M.
7:00 P.M.
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
PRESENTATIONS — NONE
PUBLIC HEARINGS
For all Public Hearings on the agenda, a completed "request to speak" form must be filed
with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or appear
in support or opposition to the approval of a project. If you challenge a project in court,
you may be limited to raising only those issues you or someone else raised at the public
hearing or in written correspondence delivered to the City Clerk at, or prior to the public
hearing.
1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO AMEND
THE LA QUINTA GENERAL PLAN CIRCULATION ELEMENT, AMENDING
EXHIBIT 3.3 STREET CROSS SECTIONS - CITY STREETS, EXHIBIT 3.5 CITY
ROADWAY CLASSIFICATIONS, AND EXHIBIT 3.10 MULTI -PURPOSE
TRAILS MAP. APPLICANT: CITY OF LA QUINTA.
A. RESOLUTION ACTION
ADJOURNMENT
The next regular meeting of the City Council will be held on February 3, 2009,
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
006
City Council Agenda 6 January 20, 2009
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the La Quinta City Council meeting of January 20, 2009,
was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico
and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111,
on January 16, 2009.
DATED: January 16, 2009
VERONICA J ONTECINO, City Clerk
City of La Q mta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the City Council during a City Council meeting,
please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to
the City Clerk for distribution. It is requested that this take place prior to the beginning of
the meeting.
Any writings or documents provided to a majority of the City Council regarding any item
on this agenda will be made available for public inspection at the City Clerk counter at City
Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal
business hours.
007
City Council Agenda 7 January 20, 2009
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COUNCIL/RDA MEETING DATE: January 6, 2009
ITEM TITLE: Demand Register Dated
January 6, 2009
RECOMMENDATION:
Approve Demand Register Dated January 6, 2009
BACKGROUND:
Prepaid Warrants:
80885 - 809111
80912 - 80945)
80946 - 809601
80961 - 809791
81133}
Voids}
Wire Transfers}
P/R 35540 - 356001
P/R Tax Transfers}
Payable Warrants:
80980 - 81 132)
FISCAL IMPLICATIONS:
Demand of Cash - City
Demand of Cash - RDA
AV
John M. Falconer, Finance Director
34,180.91
331,645.53
405,557.35
75,377.56
3,696.52
(21,225.16)
1,041,352.44
535,295.41
171,129.28
1,733,336.51
$4,310,346.35
$2,784,183.30
$1, 526,163.05
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
'N.".0 008
CITY OF LA QUINTA
BANK TRANSACTIONS 12110/08-12130/08
12/11/08 WIRE
TRANSFER - TASC
$1,177.05
12/12/08 WIRE
TRANSFER - ICMA
$9,856 44
12/12/08 WIRE
TRANSFER - PERS
$60,044.32
12/15/08 WIRE
TRANSFER - ICMA
$3,657 14
12/22/08 WIRE
TRANSFER - LANDMARK
$165,657.85
12/24/08 WIRE
TRANSFER - ICMA
$10,636 27
12/24/08 WIRE
TRANSFER - PERS
$60,145 61
12/26/08 WIRE
TRANSFER - TASC
$1,177 76
12/29/08 WIRE
TRANSFER - WATERCOLORS
$103,000 00
12/30/08 WIRE
TRANSFER - LAND ACQUISITION
$626,000 00
TOTAL WIRE TRANSFER OUT $1,041,352 44
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COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Demand Register Dated
January 20, 2009
RECOMMENDATION:
Approve Demand Register Dated January 20, 2009
BACKGROUND:
Prepaid Warrants:
81134 - 811631
Voids}
Wire Transfers}
P/R 35601 - 356141
P/R Tax Transfers}
Payable Warrants:
81 164 - 812541
FISCAL IMPLICATIONS:
Demand of Cash - City
Demand of Cash - RDA
John M. Falconer, Finance Director
90,050.88
0.00
317,165.04
252,768.66
68,173.84
506,643.01
$1,234,801.43
$1,084,791.65
$150,009.78
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
CITY OF LA QUINTA
BANK TRANSACTIONS 12/31/08 - O1/13109
12/31/08 WIRE TRANSFER - PERS
01/02/09 WIRE TRANSFER - HEALTH PREMIUM
01/07/09 WIRE TRANSFER - LANDMARK
01/09/09 WIRE TRANSFER - ICMA
01/09/09 WIRE TRANSFER - PIERS
01/09/09 WIRE TRANSFER - TASC
$2,509 38
$100,806 20
$135,146 91
$17,319 72
$60,139 13
$1,243.70
TOTAL WIRE TRANSFER OUT $317,165.04
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COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Transmittal of Treasurer's Report as of
November 30, 2008
RECOMMENDATION:
Receive and File
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: C-
STUDY SESSION:
PUBLIC HEARING:
Transmittal of Treasurer's Report dated November 30, 2008 for the City of La Quinta.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
I certify that this report accurately reflects all pooled investments and is in compliance
with California Government Code Section 53645 as amended 1 /1 /86; and is in
conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds.
I herby certify that sufficient investment liquidity and anticipated revenues are available
to meet next month's estimated expenditures.
Respectfully submitted,
ohn M. Falconer, Finance Director
102
Approved for submission by:
Z
Thomas P. Genovese, City Manager
Attachment: 1. Treasurer's Report, City of La Quinta
103
T4tgfl 4 64P QX4qrC4j
MEMORANDUM
TO'
La Quinta City Council
FROM.
John M. Falconer, Finance Director/Treasurer
SUBJECT
Treasurer's Report for November 30, 2008
DATE
December 31, 2008
Attached is the Treasurer's Report for the month ending November 30. 2008. The report is submitted to
the City Council each month after a reconciliation of accounts is accomplished by the Finance Department.
The following table summarizes the changes in investment types for the month:
Investment
Beainnino
Purchased
Notes
I Sold/Matured
Other
Ending
Change
Cash (3)
$ (1,475,933)
$ 1.334,690
(1)
$ (141,243)
$ 1,334,690
LAW
47,887,947
1,600,000
(2,500,000)
0
46,987,947
(900,000)
US Treasuries (2)
38,857,460
25,000,000
(86,099)
63,771,361
24,913,901
US Gov't Sponsored Enterprises (2)
47,863,266
(11,000,000)
48,622
36,911,888
(10,951.378)
Commercial Paper (2)
21,973,372
(15,000,000)
20,804
6,994,176
(14,979,196)
Corporate Notes
4,988,692
934
4,989,626
934
Mutual Funds
90,276
703
1
90,979
703
Total
$ 160,185,080 1
$ 27,935,393
$ 28,500,000
$ 15,739
$ 159,604,734
$ 580,346
I certify that this report accurately reflects all pooled investments and is in compliance with the California
Government Code; and is in conformity with the City Investment Policy.
As Treasurer of the Cityof La Quinta, I hereby certify that sufficient investment liquidity and anticipated
revenues are available to meet the pools expenditure requirements for the next six months. The City of
La Quinta used the Bureau of the Public Debt, U.S Bank Monthly Statement and the Bank of New York
Monthly Custodian Report to determine the fair market value of investments at month end.
John M. Falconer
Finance Director7Treasurer
Footnote
(1) The amount reported represents the net increase (decrease) of deposits and withdrawals from
the previous month.
(2) The amount reported in the other column represents the amortization of premium/discount for the
month on US Treasury, Commercial Paper and Agency investments.
'/ 61 ZA° 7
Date
(3) The cash account may reflect a negative balance This negative balance will be offset with transfers from other investments
before warrants are presented for payment by the payee at the bank
104
3
Treasurer's Commentary
For the Month of November 2008
Cash Balances - The portfolio size decreased by $580,000. There was no major reason for
the decrease other than normal cash receipts and disbursements.
Investment Activity - The average maturity of the portfolio increased by 9 days to 64 days at
the end of November. The Treasurer follows a buy and hold investment policy and has not
sold investments before maturity to take advantage of market conditions. Maturing
commercial paper and Agency Paper was replaced with U.S. Treasury Bills. The sweep
account earned $112 in interest income for the month of November and the bank fees for the
month were $ 1,841 which resulted in a net decrease of $ 1,729 in real savings.
Portfolio Performance - The overall portfolio performance decreased by twenty five (25) basis
points from the prior month and ended at 2.36% for the month, with the pooled cash
investments yielding 2.38%. The portfolio yield will continue to decrease because of market
conditions and the treasurer's decision to limit reinvestments in U.S. Treasury securities due
to the credit crisis. With the average maturity of 64 days, the portfolio yield should continue
to drop downward based upon reinvestments at lower rates. The Treasurer has several longer
term investments helping to keep yields higher as interest rates but they will gradually mature
and result in a lower yield. At this time last year, the portfolio was yielding 4.96% which
reflects the current interest rate environment.
Future Thoughts
Due to the current liquidity crisis impacting financial and business institutions the Treasurer is
concentrating on safety first and foremost. In the short term, the Treasurer will be
maintaining LAIF balances at the maximum allowable percentage because its rate declines
slower in a declining rate environment. The Treasurer will not be investing in corporate notes,
commercial paper or GSE's due to the current economic conditions affecting the financial
markets; but instead will be investing in short term (less than one year) U.S. Treasury Bills.
Bond proceeds will be laddered in three- and six-month Treasury bills as they mature.
105
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112 11
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Comya2eve RaleS of Intend
November 30,2008
FY 0304
F Y 04,05
FY 05418
FY DOW
FY 07108
FY OBA19
sell 110,
Oct 2002
Nov 2002
DSc 2002
Jan 2003
Feb 2003
Mar 2003
Apr 2W3
May 2003
e 2003
my 2003
Sept 2W3
00203
Nov 2003
Dec 2003
Jan 2004
Feb 1004
Mar 2004
Apr 214
May 2004
June 2004
July W04
Sept 2004 Z2004
2004
Dec 2004
,on Me
Feb 2005
Wr2005
Apr 2005
May 2W5
June 2W5
My W05
002005
Nov 2005
Dec 2005
Jan 2W6
Feb 20D6
Mar 2006
Apr 2006
May 2006
June 2006
July 2"
Sept 2006
Oct 2W6
Nov 2006
Dec 2006
Jan 2007
Feb 2007
Mar2007
Apr 2007
May 207
June 2007
July 2007
Oct2W7
Nov 2007
Dec 2007
Jan 2W8
Feb 2W8
Mar2008
Apr2008
May 2008
June 2008
July 2008
W9ust 2001
Sept 2008
002008
Nov 2008
Dec 2008
Jan Me
Feb 2009
Mar 2W9
Apr 2009
May 2009
City of U puma
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Pooled Ca$h
rangy
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Throe Monts
IJ IF Ral
271%
246% 100%
205%F,23
173%
245% 127%
207%
164%
259%
246% 126%
210%
1.62%
260%
241% 100%
208%
155%
24"
232% 100%
202%
129%
230%
223% 100%
1 W%
127%
231%
211% 080%
162%
116%
210%
1W% 05"
134%
120%
195%
201% 075%
178%
118%
10%
198% 072%
176%
117%
186%
186% 073%
154%
110%
180%
173% 049%
140%
086%
170%
166% 0,52%
143%
131
098%
185%
165% 045%
135%
110
106%
10%
165X 041%
126%
W
101%
164%
159% 048%
1.36%
121
104%
160%
164% 048%
138%
0103%
157%
161% 057%
141%
117
0.99%
155%
1 58% O W%
1 37%
140
I N%
1 53%
165% 030%
138%
120
101%
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1 W% O W%
133%
155
101%
147%
1 50% O %
1 33%
137
119%
154% OWW%
136%
137
1.38%
143%
169% 047%
162%
209
173%
173% O W%
168%
214
174%
160%
123% OW%
157%
172
178%
167%
179% 107%
168%
107
195%
177%
1 7B% 1 14%
1 72%
112
2W%
1.89%
179% 143%
173%
113
237%
2W%
189% 223%
208%
145
256%
213%
200% 225%
212%
109
256%
226%
216% 226%
222%
104
285%
237%
210% 267%
243%
120
285%
237%
227% 269%
24"
93
3W%
272%
247% 270%
258%
64
311%
286%
269% 310%
283%
113
322%
297%
265% 311%
287%
73
35,1%
308%
264% 311%
281%
84
369%
318%
307% 348%
320%
76
375%
332%
333% 3.51%
334%
Be
375%
346%
370% 353%
355%
96
416%
364%
381% 363%
367%
Be
420%
381%
411% 400%
408%
112
444%
396%
414% 401%
409%
73
458%
4p4%
421% 445%
431%
110
463%
414%
4W% 4.46%
437%
92
474%
431%
467% 448%
40%
67
484%
4W%
474% 498%
483%
78
611%
470%
493% 5.00%
496%
Be
506%
485%
494% 501%
497%
48
497%
495%
40% $01%
499%
53
500%
502%
500% 602%
501%
67
496%
510%
504% 503%
503%
62
4W%
513%
508% 504%
500%
80
490%
513%
518% 512%
516%
64
498%
516%
519% 513%
5.17%
45
495%
518%
521% 503%
516%
67
188%
521%
620% 514%
515%
42
484%
5.22%
520% 505%
516%
32
481%
525%
51" 488%
510%
85
481%
525%
521% 490%
512%
129
480%
526%
517% 4.85%
508%
108
459%
525%
516% 486%
5M%
129
4W%
523%
511% 485%
502%
116
395%
514%
503% 483%
496%
99
334%
496%
496% 343%
445%
123
339%
480%
458% 333%
422%
96
231%
462%
412% 324%
385%
Be
207%
416%
407% 283%
367%
74
1 W%
378%
345% 327%
341%
82
170%
340%
314% 3.27%
317%
63
192%
307%
309% 194% 286%
80
214%
289%
299% 193% 277%
62
170%
188%
229%
218%
279%
316% 192% 288%
51
160%
189%
214%
2.08%
278%
281% 192% 264%
37
142%
179%
198%
213%
277%
266% 261% 261%
29
090%
140%
172%
207%
271%
238% 236% 2W%
64
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114 13
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�ci"M OF TKF'��
COUNCIL/RDA MEETING DATE: January 20, 2009 AGENDA CATEGORY:
ITEM TITLE: Transmittal of Revenue and Expenditure
Report for November 30, 2008 and Investment
Summary Report for the Quarter Ending December 31,
2008
RECOMMENDATION:
Receive and File
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
BUSINESS SESSION:
CONSENT CALENDAR: 3
STUDY SESSION:
U PUBLIC HEARING:
Transmittal of the November 30, 2008 Statement of Revenue and Expenditures and
Investment Summary Report for the Quarter Ending December 31, 2008 for the City of
La Quinta.
Respectfully submitted,
John M. Falconer, Finance Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Revenue and Expenditure Report, November 30, 2008
2. Investment Summary Report for the Quarter Ending
December 31, 2008
116
KA
CITY OF LA QUINTA
REVENUES -ALL FUNDS
FUNDS
ADJUSTED
BUDGET
RECEIVED
%
RECEIVED
General
$45,759,406 DO
$7,024,62161
1540%
Library
2,628,600.00
000
0.00%
Gas Tax Revenue
990,400.00
279,748 87
28 20 %
Federal Assistance
186,110.00
000
0.00%
JAG Grant
000
000
000%
Slesf(Cops) Revenue
100.50000
6344
010%
Indian Gaming
150,600.00
25,367.11
16.80%
Lighting & Landscaping
927,90000
000
000%
RCTC
1,997,70000
427.50975
2140%
Development Funding
000
000
000%
Crime Violent Task Force
83,60000
41,340.15
4940%
AS 939
141,10000
4,02304
290%
Quimby
1,029,60000
29,05402
280%
Infrastructure
000
1,12514
0.00%
Proposition lB
557,17100
1,739.93
030%
South Coast Air Quality
56,20000
13,55049
2410%
Transportation
1,034.40000
711,12903
6870%
Parks & Recreation
356,800 00
62,886 DO
17 60 %
Civic Center
424,200.00
101,528.68
23.90%
Library Development
142.00000
29,78607
21M%
Community Center
69,40000
8,40748
12.10%
Street Facility
35,60000
24,941.51
7010%
Park Facility
10,800 00
1,82531
16 90%
Fire Protection Facility
59,600.00
14,324.38
24.00%
Arts In Public Places
102,700 00
97,282.56
94 70%
Interest Allocation
000
816,18861
000%
Capital Improvement
119,099.60100
13,584,86469
1140%
Equipment Replacement
807,18100
724,821.83
8980%
Information Technology
529,20100
498,44311
94.20%
Park Equipment & Facility
447,69400
418,19497
93.40%
SilverRock Golf
3,759,926.00
685,45429
18.20%
SilverRock Golf Reserve
79,199.00
474.33
0.60%
LQ Public Safety Officer
2,500.00
2,05733
82 30%
La Quinta Financing Authority
6,610.8740O
4,314,88813
6530%
RDA Project Area No 1
81,746,77900
3,545.48086
4.30%
RDA Project Area No 2
31,883,59800
1,567.19994
490%
Total
$301810.940 DO
$35,05832266
11,60%
117
3
CITY OF LA OUINTA
EXPENDITURES - ALL FUNDS 07/01/2008-1113012008
FUNDS
BUDGET
EXPENDITURES
REMAINING
BUDGET
PERCENT
enera
Library
1,686,237 00
176,412.05
1,509,824.95
10 5 %
Gas Tax
1,136,887 00
267,922.50
868,964 50
23 6%
Federal Assistance
186,11000
1,49840
184,611 SO
08%
JAG Grant
0.00
000
000
00%
Slest(Cops) Revenue
100AW00
0.00
100.40000
0.0%
Indian Gaming
150,60000
24,962.60
125,63740
166%
Lighting & Landscaping
927,90000
386,62489
541,275.11
417%
RCTC
3,744,87700
109.11875
3,635,758.25
2.9%
Development Agreement
0.00
000
0.00
00%
CV Violent Crime Task Force
57,100.00
16,712 01
40,38Z99
29 3%
AB 939
2,10000
000
2,100.00
0.0%
Quimby
9,030,13100
4,71524
9,025,415.76
01%
Infrastructure
397.576.00
000
397,576.00
00%
Proposition lB
1, 164,996.00
21,11296
1,143.88304
18%
South Coast Air Quality
26,600.00
11,35231
15,24769
42.7%
Transportation
8,284,99100
1,889,914.57
6,395,076.43
228%
Parks & Recreation
37,500.00
10,367 98
27,132 02
27.6%
Civic Center
434,01400
147,97788
286,036.12
341%
Library Development
48,75000
13,350.69
35,399.31
274%
Community Center
000
000
000
00%
Street Facility
2,484,563.00
4,490.00
2,480,07300
0.2%
Park Facility
000
0.00
0.00
00%
Fire Protection
1,423,12500
6,436.49
1.416,68851
05%
Arts In Public Places
696,20000
25,22384
670,976.16
3.6%
Interest Allocation
0.00
000
0.00
0.0%
Capital Improvement
119,099,601.00
13,584,864.69
105.411.13796
11.4%
Equipment Replacement
878,64600
67,22654
796.36221
77%
Information Technology
627,82700
135,948.93
491,87807
21.7%
Park Maintenance Facility
87,565 00
36,884.97
37,096 25
42 1 %
SilverRock Golf
4.519,57100
1,624.32986
2,895,241.14
359%
SiNerRock Reserve
000
000
000
00%
LQ Public Safety Officer
2,00000
0.00
2.00000
0.0%
La Quinta Financing Authonty,
6,612.244 00
4,321,360.26
2,290,883 74
65.4%
RDA Project Area No 1
127,373,150.00
19,724,31372
107,648,83628
155%
RDA Project Area No 2
44,846,99500
14,341,01180
30,505.98312
32.0%
oa
n
CITY OF LA OUINTA
GENERAL FUND REVENUES DETAIL
07/0112008-11130/2008
ADJUSTED REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
TAXES:
Property Tax
2,838,6D0.00
152,118.28
2,686,481.72
5.360%
No Low Property Tax Distribution
2,843,30000
124,07361
2,719,226.39
4360%
Statutory Tax
000
254,208.89
(254,208,89)
0000%
Sales Tax
6,796,50000
1,264,40000
5,532.10000
18,600%
Sales Tax Reimbursement
2,265,SDO.00
96,958.68
2,168,541.32
4.280%
Document Transfer Tax
717,20000
183,D04.72
534,195.28
25.520%
Transient Occupancy Tax
5,600,000.00
843,615 47
4,756,384.53
15,060%
Transient Occupancy Tax- Mitigation Mess
305,400 00
000
305,400.00
0.000%
Franchise Tax
1,764.400 00
276,777 65
1,487,622.35
15 690 %
TOTAL TAXES
23,130,900.00
3,195,15730
19,935,74270
13810%
LICENSE & PERMITS:
Business License
279,20000
129,90530
149,294.70
46530%
Animal License
19,70000
10,10800
9,592.00
51310%
Building Permits
446,880.00
200,86485
246,01515
44.950%
Plumbing Permits
67,52000
24,659.25
42,860.75
36520%
Mechanical Permits
38,080.00
15,855.00
22,22500
41.640%
Electrical Permits
52,40000
26,322A7
26,077.53
50.230%
Garage Sale Permits
10,70000
6,710.00
3,990100
62710%
Misr Permits
127,60000
53,93695
73,663.05
42270%
TOTAL LICENSES & PERMITS
1,042,080 00
468,361.82
573,718 18
44 940%
FEES:
Sale of Maps & Publications
2,100.00
93956
1.16044
44740%
Burden; Admn Cost Reimb
000
000
0.00
0000%
Community Services Fees
467,22500
197,528.50
269,69650
42280%
Finance
25000
56000
(310 00)
224.000%
Bldg & Safety Fees
301.680 00
134,129 85
167,550 15
44.460 %
Community Development Fees
100,200.00
34.707.20
65.49280
34.640%
Public Works Fees
501,20000
223858.50
27734150
44660%
TOTAL FEES
1,372,655.00
591,72361
780,93139
43110%
Motor Vehicle In -Lieu
Motor Vehicle Code Fines
Parking Violations
Misc. Fines
AB939
Federal Goo Grants
County of Riverside Grant
State of California Grant
Fire Services Credit
CVWD
CSA152 Assessment
TOTAL INTERGOVERNMENTAL
INTEREST
MISCELLANEOUS
Miscellaneous Revenue
Assmm Dist Surplus
Other Mitigation Measures
Litigation settlement
Cash Overl(Short)
TOTAL MISCELLANEOUS
TRANSFERIN
TOTAL GENERAL FUND
3,942,100.00
53,940.89
3,888.15911
1.370%
94,500 00
26.479 33
68,020 67
28 020 %
59,500.00
18,167.00
41,333.D0
30530%
116,00000
71,93063
44,06937
62.010%
92,300.00
70,12380
22,17620
75970%
000
000
000
0000%
4,215.841 DO
17,871.02
4,197,969.98
0.420%
35,476.00
4,215.44
31,260.56
11.880%
5,053,100.00
735,91234
4,317,187.66
14560%
16,800 00
000
16A00 00
0000%
_ 218,00000
238 663.71
(20,663.71)
109 480%
13,943,617.00
1.237,304,16
12,606,31284
8.940%
4,127,478.00
1,499,258,01
2.628.21999
36.320%
8,40000
7,84352
55648
93 380%
000
000
000
0,000%
0.00
000
000
0 000 %
000
0.00
0.00
0.000 %
50.00
1059
3941
21.180%
8,45000
7,85411
595.89
92950%
2,234,226 00
24,962.60
2,209,263.40
1 120%
45,759,40600
7,024,621.61
38,734,784.39
15350%
119
5
GENERAL FUND EXPENDITURE SUMMARY
BY DEPARTMENT
07/01/2003-1113012008
REMAINING
BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE
GENERAL GOVERNMENT:
CITY CLERK
COMMUNITY SERVICES
FINANCE:
BUILDING & SAFETY:
POLICE:
COMMUNITY DEVELOPMENT:
PUBLIC WORKS:
TRANSFERS OUT
LEGISLATIVE
CITY MANAGER'S OFFICE
ECONOMIC DEVELOPMENT
0.00 701,870 99 30 61 %
0.00 315,934.43 38 23%
000 1,433.090 97 42 79%
�8 54 856,998 58 46.89%
�97 4137%
783 12800 278 761.1 0.00 504 366.02 35 60%
TOTAL CITY CLERK 3560%
PARKS & RECREATION ADMINISTRATION
1,319,611 00
479,031.35
905.00
839,674 65
36.30%
SENIOR CENTER
444,10200
172,296.13
(4,67500)
276.48087
3880%
PARKS & RECREATION PROGRAMS
223,779 00
94,245.51
0.00
129.533.49
42A2%
LIBRARY
1,395,67100
265.457.66
000
1,130,213.34
1902%
MUSEUM
275,76500
83,81001
000
191,95499
30.39%
PARK MAINTENANCE
142133100
844,03304
000
577, 29796
5936%
TOTAL COMMUNITY SERVICES
3816%
FISCAL SERVICES 1,027,70200 417.11148 0.00 610,59052 4059%
CENTRAL SERVICES 40251100 20266049 0.00 199,850.51 5035%
TOTAL FINANCE 43.33%
BUILDING & SAFETY-ADMIN
438,118.00
178,32995
000
259,78805
40,70%
BUILDING
1,021,83600
434,58883
000
587.24717
4253%
CODE COMPLIANCE
1,064,41200
428,429.35
0.00
635,982.65
4025%
ANIMAL CONTROL
408,21000
154,50177
000
253,70823
3785%
FIRE
5,070,38400
797,10281
000
4,273,28119
1572%
EMERGENCY SERVICES
151.47400
58,713.75
000
92.76025
3876%
CIVIC CENTER BUILDING -OPERATIONS
1,262390.00
801,6552'
000
460,73473
6350%
TOTAL BUILDING & SAFETY
30.30%
POLICE SERVICES 12,200,232.00 1,266,699.99 68,723.93 10,864,808.08
TOTAL PUBLIC SAFETY
COMMUNITY DEVELOPMENT -ADMIN 1.930,64100 351,24606 000 1,579,39494
CURRENT PLANNING 8750.. 00 282,28724 000 59279876
TOTAL COMMUNITY DEVELOPMENT
PUBLIC WORKS ADMINISTRATION
897,885.00
198,862.14
5,00000
694,022.86
DEVELOPMENT & TRAFFIC
1,321,52000
446.01526
000
875,504.74
MAINT/OPERATIONS- STREETS
4,043,27000
696,137.16
0.00
3,347,13284
MAINT/OPERATIONS- LTG/LANDSCAPING
2.078,36400
770,453.31
4,900.00
1,303,01069
MAINT/OPERATIONS- TRAFFIC
690.58900
257,826.18
132,816.06
299.94676
CONSTRUCTION MANAGEMENT
83827700
387,509.2'
000
45076779
TOTAL PUBLIC WORKS
5,719,06500 212,84637 000 5,506,21863
GENERAL FUND REIMBURSEMENTS (5,874,87900) (1531153.77) 000 (4,a43,725 23)
NET GENERAL FUND EXPENDITURES 4/.UB1499.U9 1136755002 "1 mx sa Hs vn van a,
10 38%
10.38%
18 19%
3226%
22 58%
22 15%
33 75%
17.22%
37 07%
37 33%
4&23%
27 93%
3 72%
26.06%
24 14%
120 s
CITY OF LA QUINTA
ALL OTHER FUNDS REVENUE DETAIL
LIBRARY:
ADJUSTED REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
County of Riverside
Contributions
Interest
TOTAL LIBRARY
GAS TAX REVENUE:
Section 2105
Section 2106
Section 2107
Section 2107 5
Traffic Congestion Relief
Interest
TOTAL GAS TAX
JAG GRANT
STANCE REVENUE:
CDBG Grant
Interest
TOTAL FEDERAL ASSISTANCE
Gram Revenue
Interest
TOTAL JAG GRANT
SLESF(COPS)REVENUE:
SLESF (Cops) Funding
Interest
TOTAL SLESF (COPS)
2,628,60000 0.00 2,628,60000 0.000%
000 000 000 0.000%
000 0.00 000 0.0W%
2,628,60000 0.00 2,628,6130.00 0.000%
197,400 00
50,533.81
138,866 19
29 650%
131,300.00
36,32162
94,97838
27660%
262.100 00
79,806 48
182,293 52
30 450%
0.00
0.00
0.00
0.0W%
392,00000
104,90869
287,091.31
26760%
7,60000
17827
7,421.73
2.350%
990,400 00
279,748 67
710,651.13
28 250%
186,110.00 OW 186,11000 0.000%
000 om 0.00 omo%
186,110.00 11.00 186.11000 0.000%
000 000 000 0000%
0.00 000 000 0.000%
000 0.00 000 0.0130%
100,000 00 000 1130,000 00 0.000%
500.00 6344 43656 12 690%
100.500.00 6344 100,43656 0.060%
INDIAN GAMING
Gram revenue
150,6W 00
24,96260
125,637.40
16580%
Interest
000
40451
(404 51)
0000%
TOTAL INDIAN GAMING
150,60000
25,367.11
125,23289
16.840%
LIGHTING & LANDSCAPING REVENUE:
Assessment
927,900.00
000
927,900DO
0DD0%
Developer
000
0.00
000
0000%
Interest
000
0.00
000
0.000%
TOTAL LIGHTING & LANDSCAPING
927,900 00
0.00
927,900.00
0000%
RCTC
RCTC Funding
1,997,700.00
427.509.75
1,570.19025
21400%
Transfer in
0.00
0.00
0.00
0.000
TOTAL RCTC
DEVELOPMENT AGREEMENT FUND
Mitigation Measures
0.00
0 W
000
0 000 %
Interest
0.130
0.00
0.00
0.000%
Transfer in
000
0.00
000
0 DW%
TOTAL DEV AGREEMENT
0.00
000
0.00
0000%
CRIME VIOLENT TASK FORCE
Member Contributions - Canyover
49,900.00
29,95200
19,94800
60020%
Grant revenue -JAIB
25.60000
8,60271
16,997.29
33600%
CLET Line
3,100.00
2,285.27
81473
73720%
Interest
5,OOO.W
500 17
449983
10000%
TOTAL CRIME VIOLENT TASK FORCE
83,6130 00
41.340.15
42,259.85
49,450%
AS 939 REVENUE:
AS 939 Fees
100,900 00
000
100,900 00
0 000 %
Interest
40:200 00
4 023.04
36, 176 96
10.010 %
TOTAL QUIMBY
4T To
QUIMBY REVENUE:
Quimby Fees
950,00000
000
950.000.00
O.OW%
Donations
0.00
000
0.00
0000%
Interest
79,60000
2905402
50,54598
36500%
TOTAL QUIMBY
INFRASTRUCTURE REVENUE:
Utility refund
OW
0.00
000
DOW%
Interest
0.00
1,125.14
(1,125 14)
0.000%
Transfer in
0.00
coo
0.00
0.000%
TOTAL INFRASTRUCTURE
0.00
1,12514
(1,125,14)
0,000%
PROPOSITION I
Prop IS Grant
557,171 W
0.00
557,17100
0.000%
Interest
0 W
7 739.93
((1 739 93
0.OW
TOTAL PROPOSITION 1 B
557;TTT$-Ti39.g3
555;d3f.0[
u 3 V-k
121
CITY OF LA QUINTA
ALL OTHER FUNDS REVENUE DETAIL
ADJUSTED REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
SOUTH COAST AIR QUALITY REVENUE:
S CA.Q. Contribution
MSRC Funding
Street Sweeping Grant
Interest
TOTAL SCAO
TRANSPORTATION
Developer fees
Interest
Transfer In
TOTAL TRANSPORTATION
PARKS & RECREATION
Developer fees
Interest
Transfer in
TOTAL PARKS & RECREATION
CIVIC CENTER
Developer fees
Interest
Transfer in
TOTAL CHIC CENTER
48,900.00
12.824.92
36,075.00
26,230%
0.00
0.00
0.00
0.000%
0 00
0.00
0.00
0.000%
7.300.00
725.57
6,574.43
8 940%
56,200.00
13,550A9
42,649.51
24.110%
1,015,100.00 688,26225 326,83775 67.800%
19,30000 22,866.78 (3,566.78) 118.480%
0 DO 0 DO 0.00 0 DOD%
1.034,400.00 711,129.03 323,27097 68.750%
356,600.00 62.886.00 293.91400 17630%
0.00 0.00 0.00 0.000%
0.00 0.00 000 0.000%
356,800.00 62,88600 293,914.00 17.630%
424,200.00 101.526.68 322,671.32 23.930%
0.00 0.00 0.00 0.000%
0.00 0 DO 000 0.0D0%
424,200.00 101.528.68 322.67132 23.930%
LIBRARY DEVELOPMENT
Developer fees
142,000.00
29,786.07
112,213.93
20.980%
Interest
0.00
0.00
0.00
0.000%
Transrer in
0 00
0.00
0.00
0.000%
TOTAL LIBRARY DEVELOPMENT
142,000.00
29.786.07
112,213.93
WWII%
COMMUNITY CENTER
Developer fees
Interest
TOTAL COMMUNITY CENTER
STREET FACILITY
Developer lees
Interest
Transfer In
TOTAL STREET FACILITY
PARK FACILITY
Developer fees
Interest
TOTAL PARK FACILITY
29,600.00 5.22000 24.380 00 17.640%
39SW0 00 3,187.48 36,612.52 8 010%
69,4013.00 8,407.48 60,992.52 12.110%
35,300.00 24,014S8 11,28512 68.030%
300.00 926.63 (626.63) 308.88D%
0.00 0.00 0.00 D.000%
35.60000 24,941.51 10,658A9 70.060%
8,80000 1,548.00 7,252.00 17.590%
2,000.00 277.31 172269 13870%
10,800.00 1,82531 8,97469 16.900%
FIRE PROTECTION FACILITY
Developer fees
59,600.00
14,324.38
45.27562
24030%
Interest
0.00
000
000
0.000%
TOTAL FIRE PROTECTION FACILITY
59,600 DO
14,324 38
45,275.62
24.030%
ARTS IN PUBLIC PLACES REVENUE:
Arts in Public Places
97,500.00
94,107.24
3,39276
96.520%
Arts in Public Places Credits Applied
0.00
0 DO
0.00
0.ODO%
Interest
5,200.00
3175.32
2024.68
61060%
TOTAL ARTS IN PUBLIC PLACES
102,700 00
97,282.56
5,417.44
94.7200A
INTEREST ALLOCATION FUND:
Pooled Cash Allocated Interest
0.00
816,188.61
(816,18861)
0.000%
Transfer In
000
000
0.00
0.000%
TOTAL INTEREST ALLOCATION
000
816.188.61
(816,188.61)
0.000%
122 8
CITY OF LA QUINTA
ALL OTHER FUNDS REVENUE DETAIL
ADJUSTED REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
CAPITAL
CVAG
CVWD
Cwmy of Riwiside
Surface Transportation Funding
City of Indio
DSUSD
IID
RCTC
Vista Dunes Housing LLP
SB821-Bicycle Path Gram
State of California
APP Contribution
Developer Agreement Funding
Litigation Settlements
Transfers in Fmm Other Funds
TOTAL CIP REVENUE
1,240,844.00
0.00
1,240,844.00
0.000%
000
000
000
0000%
000
000
000
0DOD%
10,047,212.00
210,05003
9,837,161.97
2.090%
000
0.00
0.00
0.000%
107,500.00
107,50000
000
100000%
520.486.00
553.730 60
(33.244 60)
106 390%
0.00
0.00
0.00
0.000%
520,916 00
234,900.85
286.015 15
45.090%
000
0.00
0.00
0.000%
(31,490.0(1)
0.00
(31,49000)
0.000%
000
0.00
0.00
0.000%
935,62800
1,317.10
934,310.90
0.140%
0.00
000
0.00
0.000%
105,758 505 00
12 477 366.11
93,281,138.89
11 800%
119.099,601.00
13,584,864.69
105,514,736.31
265.510%
EQUIPMENT REPLACEMENT FUND:
Equipment Charges
716,88100
716,881.00
0.00
100.000%
Capital Contribution
0.00
0.00
0.00
0.000%
Sale of Fixed Asset
0.00
0.00
000
0 000%
Insurance Recoveries
000
0.00
0.00
0.DDO%
Interest
90,300.OD
7.940.83
82,359.17
8.790%
Transfers In
0.00
0.00
0.00
0.000%
TOTAL EQUIPMENT REPLACEMENT
807.181.00
724,821.83
82,359.17
89.800%
INFORMATION TECHNOLOGY FUND:
Charges for semces
494,201.00
494,201.00
000
100.000%
Capital Contribution
0.00
0.00
000
0.000%
Sale of Fixed Asset
000
0.00
0.00
0.000%
Interest
35,ODO.00
4,242AI
30,757.89
12.120%
Transfers In
000
0.00
0.00
0.0DD'%
TOTAL INFORMATION TECHNOLOGY
529,201.00
498,443.11
30,757 89
94.190%
PARK EQUIPMENT& FACILITY
Charges for services
413,394.00
413.394 00
0.00
100.00D%
Interest
34,30000
4,800.97
29,499.03
14.000^A
Capital Contributions
0 DO
0.00
000
0.000%
TOTAL PARK EQUIPMENT & FAC
447,694.00
418,194.97
29,499.03
93.410%
SILVERROCK GOLF
Green fees
Range fees
Resident Cam
Bob Hope Chrysler Classic
Merchandise
Food & Beverage
Allocated Interest Income
Transfers In
TOTAL SILVERROCK GOLF
SILVERROCK GOLF RESERVE
Interest
Transfers In
TOTAL SILVERROCK GOLF
LQ PUBLIC SAFETY OFFICER FUND
Transfer In
Interest
TOTAL LQ PUBLIC SAFETY
3.255,759.00
593,144.68
2,662.61432
18.220%
113,217 00
10,885.89
102,331.11
9.620%
15,000.00
7,215.00
7,785.00
48100%
0DO
0.00
0.00
0.ODO%
375,950.00
74,208.72
301,74128
19.740%
000
0.00
0.00
0.000%
0.00
0.00
0.00
0 000%
0.00
0.00
000
0.000%
3,759,926.00
685.454.29
3,074.47171
18.230%
4.30000 47433 3,82567 11.030%
74,899 00 000 74,89900 O.ODD%
79,199.00 474.33 78,72467 0.600%
2,000.60 2,000.00 000 100 D00%
5DO.D0 57.33 44267 11 A70%
2,500.00 2,05733 44267 82.290%
123 s
CITY OF LA QUINTA
07/012008 - 11/30120DO
OTHER CITY FUNDS
EXPENDITURE SUMMARY
BUDGET
EXPENDITURES
ENCUMBERED
REMAINING
BUDGET
LIBRARY FUND
INTEREST ADVANCE
15,W0.00
7,38242
000
7.617.58
REIMBURSE GENERAL FUND
1,671,23700
169,029.63
O.W
1.502,20737
TRANSFER OUT
0.00
O W
O.W
TOTAL LIBRARY FUND
GAS TAX
CONTRACT SERVICES
REIMBURSE GENERAL FUND
29.48000
0.00
0.00
29,480.00
TRANSFER OUT
643.014.00
267,922.50
000
375,091.50
464393.00
0.00
0. W
/64393W
TOTAL GAS TAX FUND
FEDERAL ASSISTANCE FUND:
TRANSFER OUT
186110.00
1 498.40
184611.1
TOTAL FEDERAL ASSISTANCE FUND
JAG GRANT
I HANSFEH DO
TOTAL JAG GRANT
U W
U W
U W
U.W
SLESF (COPS)
I IiANSFEH DUI
TOTAL SLESF(COPS) FUND
1W,4WW
U.W
UW
iW,4WW
INDIAN GAMING FUND
TRANSFER OUT
150800.00
24962.W
OW
12563740
TOTAL INDIAN GAMING FUND62
LIGHTING 6 LANDSCAPING ASSESSMENT DIST.
REIMBURSE GENERAL FUND
TRANSFER OUT
927,9W.W
386,624.89
000
541,275.11
0.00
0.00
0.00
000
TOTAL LTG/LANDSCAPING FUND
RCTC
TRANSFER OUT
374487700
1091 16 75
O.W
363575625
TOTAL RCTG
DEVELOPMENT AGREEMENT FUND
CONSTRUCTION
000
0.00
0.00
O.W
REIMBURSE GENERAL FUND
000
0.00
0.00
O.W
TRANSFER OUT
0.00
000
W
0 W
0.00
TOTAL DEV AGREEMENT FUND
CRIME VIOLENT TASK FORCE
OPERATING EXPENSES
57,1WW
16,71201
0.00
40,387.99
TRANSFER OUT
000
000
000
0.00
TOTAL CRIME VIOLENT TASK FORCE
AS 939
OPERATING EXPENSES
TRANSFER OUT
2,100.00
000
000
2,100.00
000
0.00
0.00
0.00
TOTAL AS 939
QUIMBY FUND:
FEASIBILITY STUDY
35,OW.00
ODD
OW
35,OW.00
I KANSFER DUI
U,W5,131.W
4,715.24
UW
8,99U,415.78
TOTAL QUIMBY
INFRASTRUCTURE FUND
CONSTRUCTION
REIMBURSE GENERAL FUND
000
0.00
0.00
0.00
TRANSFER OUT
0 W
000
000
0.00
'
317,"' W
000
D.W
397 578.W
TUTAL INFRASTRUCTURE
PROPOSITION 18
I HANSFEH UUI
TOTAL PROPOSITION I B FUND
1,164,99U.W
21,11296
0.00
114J1363.1A
SOUTH COAST AIR QUALITY FUND
PROJECT EXPENDITURES
TRANSFER OUT
26,600.00
11.352 31
0.00
15,247.69
000
O. W
DOD
000
TOTAL SOUTH COAST AIR QUALITY
TRANSPORTATION
PROGRAM COSTS
CONTRIBUTION
000
0.00
DDO
O.W
TRANSFER OUT
000
0.00
0.00
0.00
8284,991.00
1889914.57
OW
839507843
TOTAL TRANSPORTATION
PARKS d RECREATION
INTEREST ON ADVANCE
TRANSFER OUT
37,5W.W
10.36798
OW
27,132.02
000
0.00
0.00
coo
TOTAL PARKS 8 RECREATION
CIVIC CENTER
INTEREST ON ADVANCE
231.250.00
63,49288
0.00
167,757.12
REIMBURSE GENERAL FUND
202,764.00
84,48500
0.00
118,279.W
TRANSFER OUT
n m
LIBRARY DEVELOPMENT
PROGRAM COSTS 000 DDO 0.00 000
INTEREST ON ADVANCE 48,7%00 13,350ZII OW 35,399.31
TRANSFER OUT 000 0.00 0 W 0.00
TOTAL LIBRARY DEVELOPMENT
124
10
CITY OF LA QUINTA 07/0112008-11130/2W8
OTHER CITY FUNDS REMAINING
EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET
COMMUNITY CENTER
PROGRAM COSTS 000 000 0.00 0.00
TRANSFER OUT 000 0.00 0.00 000
TOTAL COMMUNITY CENTER
STREET FACILITY
PROGRAM COSTS 0.00 0.00 0.00 0.00
TRANSFER OUT 246456300 4,490.00 O.00 2 480 073.00
TOTAL STREET FACILITY41M
PARK FACILITY
PROGRAM COSTS 0.00 0.00 0.00 0.00
TRANSFER OUT 0.00 0.00 0.00 0.00
TOTAL PARK FACILITY .
FIRE PROTECTION
INTEREST ON ADVANCE 23,12500 6,436.49 0.00 16.68851
TRANSFER OUT 1 400 00000 0.00 000 1 401,R1W
TOTAL FIRE PROTECTION DIF
ART IN PUBLIC PLACES FUND
MAINTENANCE EXPENSES-APP
30,000.00
4.21500
0.00
25,785.00
OPERATING EXPENSES-APP
6.200.00
1,00884
0.00
5,191.16
ART PURCHASES
260,00000
20,000.00
000
240,000.00
TRANSFER OUT
400 DW.W
0.00
0.00
4WW O.00
TOTAL ART IN PUBLIC PLACES
CAPITAL IMPROVEMENT FUND
PROJECT EXPENDITURES 118,092,136.00 13.554,482.94 103,598.35 104,434,054.71
PROJECT REIMBURSEMENTS TO GEN FUND 1,007.46500 30,381.75 0.00 977,083.25
TRANSFER OUT 0.00 0.00 0.00
TOTAL CAPITAL IMPROVEMENT
EQUIPMENT REPLACEMENT FUND
OPERATING EXPENSES 878.64600 67,226.54 15,057 25 796.362.21
TRANSFER OUT 0.00 0.00 0.00 0.00
TOTAL EQUIPMENT REPLACEMENT FUND
INFORMATION TECHNOLOGY FUND
OPERATING EXPENSES 627827.00 135,948.83 O.W 491878.07
TOTAL INFORMATION TECHNOLOGY FUND
PARK MAINTENANCE FACILITY
OPERATING EXPENSES
87.56500
36,884.97
13,583.78
37,096 25
TRANSFER OUT
0.00
000
0.00
000
TOTAL PARK MAINTENANCE FAG
SILVERROCK GOLF
OPERATING EXPENSES
4.444,67200
1,624,329.86
0.00
2.620,342.14
TRANSFER OUT
74899.00
0.00
OW
74699.00
TOTAL SILVERROCK GOLF
SILVERROCK GOLF RESERVE
TRANSFER OUT
000
0.00
0.00
0.00
TOTAL SILVERROCK GOLF RESERVE
LA QUINTA PUBLIC SAFETY
GUNIHIUUIIUNS
TOTAL LA QUINTA PUBLIC SAFETY
2,1XU UU
U.W
U.W
2,UWW
125 11
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126
12
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Authorization for Overnight Travel for One
Council Member to Attend the League of California
Cities Revenue and Taxation Committee Meeting and the
Streamlined Sales and Use Tax Agreement Sub
Committee Meeting to be Held January 21 - 22, 2009 in
Sacramento, California
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve authorization for overnight travel for one member of the City Council to
attend the League of California Cities Revenue and Taxation Committee Meeting and
the Streamlined Sales and Use Tax Agreement Sub Committee Meeting to be held
January 21 - 22, 2009 in Sacramento, California.
FISCAL IMPLICATIONS:
The Fiscal Year 2008/2009 Budget has allocated funds for travel, training and
meetings for the City Council. Funds for this conference attendance are available in
the Legislative Program's Travel, Training and Meetings Account (#101-1001-41 1.51-
01). Expenditures for this conference are estimated as follows:
Travel $ 350
Lodging (one night) $ $ 275
Meals (2 days x $75) $ 150
Total $ 775
CHARTER CITY IMPLICATIONS:
None
127
BACKGROUND AND OVERVIEW:
The League of California Cities Streamlined Sales and Use Tax Agreement Sub
Committee will meet in Sacramento, California January 21, 2009. The League's
Revenue and Taxation Committee will meet in Sacramento January 22, 2009. Mayor
Pro Tern Henderson serves on both committees.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve authorization for overnight travel for one member of the City Council to
attend the League of California Cities Revenue and Taxation Committee Meeting
and the Streamlined Sales and Use Tax Agreement Sub Committee Meeting to
be Held January 21 - 22, 2009 in Sacramento, California.
2. Do not approve the request for overnight travel; or
3. Provide staff with alternative direction.
Respectfully submitted,
1!V QAA W m . - &ZZ,
Wanda Wise -Latta, Executive Assistant
Approved for submission by:
Thomas P. Genovese, City Manager
128
T,i,� 4 1w4umrw
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Authorization for Overnight Travel for the
Public Works Director/City Engineer to Attend the
Three-day 2009 League of California Cities Public
Works Officers Institute and Mini Expo in Monterey,
CA, March 25 — March 27, 2009
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR: 5
STUDY SESSION:
PUBLIC HEARING:
Approve authorization for overnight travel for the Public Works Director/City
Engineer to attend the three-day 2009 League of California Cities Public Works
Officers Institute and Mini Expo in Monterey, CA, March 25 - March 27, 2009.
FISCAL IMPLICATIONS:
Costs associated with attending the conference will be funded through Account
No. 101-7001-431.51.01. This conference was budgeted in the 2008/2009 Fiscal
Year budget at $1,700. The breakdown of expenditures anticipated for this
conference is as follows:
Registration
Hotel (3 nights x $215)
Meals
Travel (airfare)
Total
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
$ 510
$ 645
$ 150
$ 350
$1,655
The three-day 2009 League of California Cities Public Works Officers Institute and
Mini Expo focuses on a variety of issues affecting public works as well as local
governments in general. Seminar information is included as Attachment 1.
1o"9
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve authorization for overnight travel for the Public Works Director/City
Engineer to attend the three-day 2009 League of California Cities Public
Works Officers Institute and Mini Expo in Monterey, CA, March 25 - March
27, 2009; or
2. Do not approve authorization for overnight travel for the Public Works
Director/City Engineer to attend the three-day 2009 League of California
Cities Public Works Officers Institute and Mini Expo in Monterey, CA, March
25 - March 27, 2009; or
3. Provide staff with alternative direction.
Respectfully submitted,
Ti othy R. onas c , P.E.
ublic Works Dire or/City Engineer
Approved for submission by:
��(IY✓LC,r.4�
Thomas P. Genovese, City Manager
Attachment: 1 . Conference Material
130
ATTACHMENT 1
Wednesday, March 25 - Friday, March 27, 2009
Portola Hotel and Monterey Conference Center
Register online at /events
131
The 2009 Public Works Officers Institute will feature a range of educational sessions
designed to meet the priorities of city and county public works professionals.
Networking and strategy sessions will maximize the value of this event.
The full registration fee includes program materials,
reception and mini expo on Wednesday, breakfast on
Thursday and Friday, and lunch on Wednesday and
Thursday.
NOTE: All cancellations must be submitted in
writing and are subject to a $50 processing fee.
No refunds will be given for cancellation requests
received after Wednesday, March 11. Also,
hotel attrition costs may be billed to attendees for
late cancellations.
Attendee substitutions can be made onsite and are
highly recommended to avoid financial penalties.
,... 01a -
Public Works Directors/Asst. Directors,
City Engineers, City Staff $510.00
Retired Public Works Directors $360.00
All Others $630.00
One day registration is not available
The guest badge is required to allow attendance at all
sessions and meal functions.
Guest/Spouse $120.00
Note: It is inadvisable to use city funds to pay for spouse
registration. See75 Ops. Cal. Atty. Gen. 20 (1992). Consult
with your city attorney for more information.
Portola Hotel
2 Portola Plaza, Monterey, CA 93940
$179.00 single/double/triple/quad
(Plus 10.065% tax and Monterey tourism fee)
Parking: Self parking - $15/Day Valet - $18/Day
Monterey Marriott
350 Calle Principal, Monterey, CA 93940
$179.00 single/double/triple/quad
$219.00 bay view upgrade
(Plus 10% tax and Monterey tourism fee)
Parking: Valet - $19/Day
4
Register for the Conference
All attendees must register for the conference
directly with the League of California Cities, Oline
at www.cacities.or events prior to reserving
the hotel room. once your event registration is
complete, you will be directed to the housing
registration page.
For payment by check or money order, please print the
registration form from our website; www.caaties.org/events.
4- Secure Your Hotel
OPTION A (credit card): The online conference
registration link, will take you directly to the online
housing reservation for the Portola Hotel and the
Monterey Marriott on your selected dates. For
immediate hotel reservations and confirmation,
please book your required rooming needs online
after registering for the conference.
OPTION B (check or money order):
After the League of California Cities receives and
processes your registration for the conference; you
will be sent an e-mail with an online link (URL) for
hotel reservations and/or a housing request form.
If you elect to mail the housing form with hotel
deposit, please fill out the hotel reservations form
completely and mail it with your check or money
order to the Group Reservations Department of
your chosen hotel.
k Hotel reservation changes,
Prior to February 27, hotel reservation changes,
date modifications, early check-outs or
cancellations must be done online, using the
confirmation information and number received
when booking online. After that date, please
contact the hotel directly. Cancellations and early
check-outs may incur a financial penalty or
minimum one-night room charge.
132
Registration Open
Porto/a Hotel, De Anza Foyer
8:30 a.m. - 5:00 p.m.
10:15 - 11:45 a.m.
Join us for this enlightening opening
general session of the how, what and
why of the public works industry in
the next 2 to 20 years with renowned
futurist, Bob Treadway!
Sp,vker
Bob Treadway, Futurist, Treadway and
Associates, Puget Sound, Washington
Networking Lunch
Noon - 1:30 p.m.
Enjoy lunch and catch up with fellow public works
professionals from cities and counties throughout the
state!
2:00 - 3:15 p.m.
Innovative Project Finance
Innovative methods to finance your next public works
project can mean savings for your department. Learn
when innovation pays off and when to stick with tried
and true scenarios.
Mod, ,atw.
Keith Cooke, Principal Engineer, Engineering and
Transportation Department, San Leandro
-�ealmrs.
Soun Amirani, City Engineer, Santa Ana
Ryan Orr, Executive Director, Collaboratory for Research on
Global Projects, Stanford
What's Up in Transportation?
Transportation funding needs continue to outstrip
revenue streams at the federal, state and local level.
Discover the future prognosis of state transportation
revenue streams that cities and counties depend upon
for preserving and improving local systems. What can
we expect from the new authorization of SAFETEA LU?
How stable is the Federal Highway Trust Fund? How will
global warming and California's new laws to reduce the
Greenhouse Gas laws effect future transportation
investments?
Fpea"o
Paul Ordal, U.S. Senate Environment and Public Works
Committee, Washington D.C.
Train Noise
Are trains disturbing your community? Create Railroad
Quiet Zones. Information on how to define, fund and
construct railroad crossing safety improvements will be
presented.
Alodeiator.
George Johnson, Director, Transportation and Land
Management Agency, Riverside County
Speakers:
Tom Boyd, Deputy Public Works Director/City Engineer,
Riverside
Michael Conneran, Partner, Hanson Bridgett LLP, San
Francisco
Putting the "Public" in Public Works
Public engagement has become an integral and
important part of project delivery in public works.
Community input is sought on matters ranging from
private development to street design and traffic calming.
Discover the "how to's" of successful civic engagement
programs from the stories and experiences (both
positive and negative) of speakers and other session
participants.
Moderator
Larry Patterson, Public Works Director, San Mateo
Speakers
Kathy Allen, Public Works Director, San Jose
Cora Jackson-Fossett, Public Affairs Director, Department of
Public Works, Los Angeles
Kathleen Wilkie, Public Works Director, Fairfax
3:45 — 5:00 p.m.
Greening Your Public Works Department
In today's world, public works departments must lead
the way in "going green." Explore how agencies can
reduce greenhouse gas emission in their city and on
public works projects.
`Noderator:
Charles Herbertson, Public Works Director, Culver City
SPCA, rY
Dean Kubani, Manager, Santa Monica Environmental
Programs Division, Santa Monica
Bonnie Teaford, Public Works Director, Burbank
Public Works Liability
Joint and several liabilities are expanding into all areas
of municipal lawsuits, and public works departments are
fast becoming the main target. What's being done?
What will work in your organizations' favor?
Moderator;
Natalie Meeks, Public Works Director, Anaheim
Speakers
Scott Grossberg, Attorney, Cihigoyenetche, Grossberg and
Clouse, Rancho Cucamonga
Jon Shull, Chief Executive Officer, CIPIA, La Palma
PLEASE NOTE: Session Bnres, titles, and topics are subject to change
133
3:45 — 5:00 p.m.
Cost Effective/Sustainable Pavement
Rehabilitation Strategies; In Place Recycling
& Full Depth Reclamation of Asphalt on
Roads
Since the price of bituminous asphalt is twice as much
as last year, it is important to utilize in -place materials
when rehabilitating pavement structural sections. A case
study of how the Nevada Department of Transportation
effectively recycled over 1,000 lane miles of its highway
system and saved over $600M over the past 10 years
will be reviewed.
Nnae rj[orl
Peter Rei, Public Works Director, Tuolumne County
tipcakus
Sohila Bemanian, Program Manager, Life Cycle Cost &
Pavement Design Specialist, Parsons Road &
Highway Division, Carson City, Nevada
Tom Varga, Director of Capital Project Services, Chico
Your Role in Evacuation, Emergencies and
Disasters
We can never anticipate every possible hazard or
emergency situation that may occur but sometimes we
overlook smaller potential emergency situations while
we plan for the worst case scenarios. This experienced
panel will discuss what you should be doing now to be
better prepared for both the emergency response and
recovery process.
dluot, , fO/ d 70 DPrdn a
Donna Nuzzi, Emergency Services Supervisor, Santa Clarita
svedA,_-,
Tom Fayram, Water Resources Deputy Director, Santa
Barbara County
Michael Harris, Emergency Operations Chief, Santa Barbara
County
Robert Newman, Public Works Director, Santa Clarita
Registration Open
7:30 a.m. — Noon
League/CEAC Joint Networking Breakfast
8:15 - 9:15 a.m.
Enjoy a full buffet breakfast while networking with
friends; other public works professionals.
9:30 - 10:30 a.m.
President's Message — League and CEAC Department
President's briefing
FY 2008-09 Budget Update — Administrative and legislative
leaders will explain how the state's fiscal worries will impact
legislation
Statewide Transportation Outlook — This plus much more
will be addressed by a member of the Caltrans leadership
10:45 a.m. — 12:15 p.m.
Finding and Growing Your Engineering Staff
Just when the need for civil engineers is soaring, public
works departments are faced with a disastrous shortage.
Explore what is being done to avert the staffing crisis.
Moderator.
Uche Udemezue, Director of Engineering and
Transportation, San Leandro
Sneakers.
Nelson Lam, Assistant, Engineer, Engineering and
Transportation Department, San Leandro
Nichole Noronha, Assistant Engineer, Engineering and
Transportation Department, San Leandro
California Cable Franchise Update: State -of -
Art or State -of -War?
How are municipal telecommunications and cable
television jurisdictions faring under the recently enacted
state cable franchise statues? Get the industry
perspective in order to better:
Compare state cable franchise provisions in
areas of critical concern
• Identify successes and challenges of new state
franchise statues
• Implement innovative approaches to
successfully apply a state cable franchise in local
jurisdictions
Moderator
Randy Breault, M.S.E., P.E., Public Works Director/City
Engineer; Emergency Services; Floodplain Administrator,
Brisbane
spo; 4•is.
John di Bene, Attorney, AT&T Network Organization,
San Francisco
Jonathan Kramer Esq., Kramer Telecom Law Firm, P.C., Los
Angeles
Jay Spurgin, P.E., MPA, Deputy Public Works Director,
Thousand Oaks
PLEASE NOTE: Session times, titles, and topics are subject to change ,• • .i 1 134
3/t
10:45 a.m. — 12:15 p.m.
Implementation of the California Strategic
Highway Safety Plan (SHSP)
Explore the state wide plan required by SAFETEA-LU, as
well as local agency implementation strategies. The plan
is designed to help the state reach it's overall goal to
reduce the California roadway fatality rate to less than
1.0 fatality per 100 million vehicle miles traveled (VMT)
by 2010.
Iti UOGdYOr'
Mike Crump, Public Works Director, Butte County
Janice Benton, Chief, Office of Traffic Safety Program,
California Department of Transportation, Sacramento
Jesse Bhullar, P.E., T.E., State Highway Safety Engineer,
California Department of Transportation, Sacramento
New Public Works Innovations and
Technology
Emerging technologies and innovative applications of
existing tools are saving public works departments' time,
money, and resources. Some trends come and go;
others prove themselves and become an industry
standard. Rotating mini -sessions with industry experts
offers concise information and answers to your
questions on topics including GPS tracking systems,
warm asphalt, natural gas vehicles, synthetic turf,
photovoltaic panels, computerized maintenance
management systems, and much more.
alodeian;rs and SJeakers:
Tony Antich, Public Works Director, Santa Monica
Tony Nisich, Public Works Director (Retired), Santa Barbara
12:30 — 2:00 p.m
• Enjoy networking over lunch
• Getting important updates about the Local Streets
and Roads Needs Assessment.
• Presentation of the 2009 James L. Martin Award.
S'atrcCre:
Margot Yapp, Local Streets and Roads Needs Assessment
Project Manager, Nichols Consulting Engineers, Chtd.
Sacramento
Tony Antich, Public Works Director, Santa Monica
2:30 — 4:00 p.m.
Gladiator Class 101: Heroes Without Badges
— The Valuing of Public Works
Gain survival strategies for public works departments
who must compete for scarce resources within the
political arena. Public safety departments not only have
badges, they have also achieved political immunity from
many budget woes facing our jurisdictions. Consider
how public works departments can increase the value of
their contributions to better compete for support within
their communities. Body armor, not required; sense of
humor is.
Moderator and Speaker,
Jim Biery, Public Works Director, Buena Park
Sp"� 1Aer.
Mike Wiederkehr, Public Works Administrator, Glendale
Expediting Project Delivery
In a world of financial uncertainty and city council
pressures to complete projects, finding ways to deliver
needed projects in a timely manner and at the lowest
cost is paramount. Learn to use the California Uniform
Public Construction Cost Accounting Act to expedite
smaller construction projects valued at less than
$125,000. What are the advantages of the Design -Build
project delivery method now that AB 642 is the law
giving ALL cities in California the ability to use design -
build?
rdederdtels:
Gene Cortright, Public Works Director, Fairfield
Dale Pfeiffer, Public Works Director (Retired), Vacaville
Speakars.
Bob Hartung, Alternative Delivery Solutions, Laguna Niguel
Cheri Love, PubliConstructionLaw, Monterey
Ron Price, Construction Manager, Parsons Brinkerhoff,
Sacramento
PLEASE NOTE: Session times, titles, and topics are subject to change
2:30 - 4:00 p.m.
Steering Clear: Avoiding Development
Induced Traffic Impact Hazards
Can the development of a public -private partnership help
alleviate the impact from over 50,000 new homes over
the next 20 years? The successful highway 50 corridor
mobility map is the result of four local jurisdictions,
working with unlikely partners to avert a potential
congestion dilemma. Get the facts!
Peter Rei, Public Works Director, Tuolumne County
c,..
Tom Zlotkowski, PE, Executive Director, Connector IPA,
Sacramento
Solid Waste Recycling: New Legislation and
Regulations that Affect your Jurisdiction
What are the new and proposed laws that will affect
your city and county? New reporting systems for solid
waste, proposed increases in solid waste diversion and
major expansion to the state's recycling laws, among
other important items will be brought to light.
Moderator.
Ken Montgomery, Public Works Director, Laguna Niguel
.Spanker,:
Susan Collins, Southern California Practice Director, R3
Consulting Group, Culver City
Kyra Ross, Legislative Representative, League of California
Cities, Sacramento
Dinner on your own
You have had a busy day. This is a great chance to meet
up with friends and colleagues to check out the variety
that downtown Monterey has to offer within a short
walk!
Y
Networking Breakfast
8:00 - 9:15 a.m.
Last chance to grab some breakfast and network with
your city colleagues and peers!
9:30 - 11:00 a.m.
Management Quality Control
This highly regarded speaker has
received standing ovations and
repeat invitations to many League
i conferences. Join us as we will be
enlightened about increases in
public scrutiny, regulatory
complexity and demands for
service on local government. Use
the seven rules that will involve all
of your co-workers in managing
risks and raising standards. Explore lessons learned in
an environment not usually associated with local
government activities.
Speaker.
Gordon Graham, Graham Research Consultants, Long Beach
Adjourn
11:00 a.m.
See you next year and be sure to save the
following dates!
• League of California Cities Annual
Conference and Exposition
September 16 - 19, 2009
San Jose Convention Center
PLEASE NOTE* Session times, titles, and topics are subject to change 136
Titw 4 44"
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Acceptance of Off -Site Improvements
Associated with Tract Map No. 31123-1, La Cantera,
Vista La Quinta Partners, LLC
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Accept off -site improvements associated with Tract Map No. 31123-1, La Cantera,
Vista La Quinta Partners, LLC and authorize staff to release performance securities.
Direct staff to release labor and materials securities ninety (90) days after City Council
acceptance of the improvements.
FISCAL IMPLICATIONS:
Additional street sweeping cost for this new roadway is included in the Coachella
Valley Association of Governments (CVAG) Arterial Street Sweeping Program. All
other maintenance costs are included in this year's operating budget.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract Map No. 31 123-1, La Cantera, is located north of Avenue 52, west of Madison
Street, and east of Jefferson Street (Attachment 1). The improvements include curb
and gutter, sidewalk, curb ramps, landscaping, block walls, signing, striping, and
asphalt concrete pavement. All obligations of the Subdivision Improvement Agreement
(SIA) have been satisfied. Attachment 2 indicates the amount of the warranty
security.
137
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Accept the off -site improvements associated with Tract Map No. 31 123-
1, La Cantera, Vista La Quinta Partners, LLC and authorize staff to
release performance securities. Direct staff to release labor and materials
securities ninety (90) days after City Council acceptance of the
improvements; or
2. Do not accept the off -site improvements associated with Tract Map No.
31 123-1, La Cantera, Vista La Quinta Partners, LLC and do not authorize
staff to release performance securities. Do not direct staff to release
labor and materials securities ninety (90) days after City Council
acceptance of the improvements; or
3. Provide staff with alternative direction.
Respectfully submitted,
imothy tRass n P.E.
Public Works Dire r/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Warranty Security Exhibit
138
ATTACHMENT 1
TM 31123-1 LA CANTERA
LA QUINTA
AVENUE 50
0
52
NITY
NOT TO SCALE
P� W
SITE zo
s
Q
g
MAP
CITY COUNCIL MEETING: January20, 2009
ITEM TITLE: Acceptance of Off -Site Improvements Associated with Tract
Map No. 31123-1, La Cantera
APPLICANT: Mr. Carter Hedrick, La Playa Properties
�..) 139
ATTACHMENT 2
WARRANTY SECURITY
31123-1
Development Name. La Cantera
OFFSITE IMPROVEMENTS
Performance Security'
Improvement Descrition
Labor &
Materialsz
Current
Amount
Proposed
Reduction
WARRANTY
AMOUNT
Street Improvements
$33,192
$33,192
90%
$3,319
Landscaping
$162,000
$162,000
90%
$16,200
Block Walls
$255,230
$255,230
90%
$25,523
Monumentation
$0
$15,000
100%
$0
Standard 10%Contingency
$45,040
$46,540
100%
$0
Professional Fees, Design 5%
$24,770
$25,600
100%
$0
Professional Fees, Design 10%
$49,550
$51,200
100%
$0
No Plans Contingency 15%
$74,320
$76,790
1000/0
$0
Totals
$6,0100
$665,550
--
,042
' Performance Security shall be released immediately upon City Council acceptance
2 Labor & Materials Security to remain in place for 90 days after City Council
acceptance of improvements.
3 WARRANTY SECURITY (10% of Original Performance Security) shall be received
by the City prior to being placed on the agenda for City Council.
"" 140
Titf 4 rwQ"
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Acceptance of On -Site Improvements
Associated with Tract Map No. 31123-1, La Cantera,
Vista La Quinta Partners, LLC
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Accept on -site improvements associated with Tract Map No. 31 123-1, La Cantera,
Vista La Quinta Partners, LLC and authorize staff to release performance securities.
Direct staff to release labor and materials securities ninety (90) days after City Council
acceptance of the improvements.
FISCAL IMPLICATIONS:
None. No public improvements will be accepted with this action.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract Map No. 31123-1, La Cantera, is located north of Avenue 52, west of Madison
Street, and east of Jefferson Street (Attachment 11. The improvements include curb
and gutter, sidewalk, curb ramps, drainage improvements, catch basins, landscaping,
signing, striping, asphalt concrete pavement. All obligations of the Subdivision
Improvement Agreement (SIA) have been satisfied. Attachment 2 indicates the
amount of the warranty security.
141
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Accept the on -site improvements associated with Tract Map No. 31 123-
1, La Cantera, Vista La Quinta Partners, LLC and authorize staff to
release performance securities. Direct staff to release labor and materials
securities ninety (90) days after City Council acceptance of the
improvements; or
2. Do not accept the on -site improvements associated with Tract Map No.
31 123-1, La Cantera, Vista La Quinta Partners, LLC and do not authorize
staff to release performance securities. Do not direct staff to release
labor and materials securities ninety (90) days after City Council
acceptance of the improvements; or
3. Provide staff with alternative direction.
Respectfully submitted,
othy R. on on, P.E.
Public Works Director/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Warranty Security Exhibit
142
ATTACHMENT 1
TM 31123-1 LA CANTERA
LA QUINTA
A
A
VICINITY
P= W
Q�� , W
NOT TO SCALE
SITE zo
0
MAP
CITY COUNCIL MEETING: January20, 2009
ITEM TITLE: Acceptance of On -Site Improvements Associated with Tract
Map No. 31123-1, La Cantera
APPLICANT: Mr. Carter Hedrick, La Playa Properties
143
ATTACHMENT 2
WARRANTY SECURITY
31123-1
Development Name: La Cantera
ON -SITE IMPROVEMENTS
Performance Security'
Improvement Descrition
Labor &
Materials
Current
Amount
Proposed
Reduction
WARRANTY
AMOUNTS
Grading
$6,063
$6,063
90%
$606
Drainage
$24,912
$24 912
90%
$2,491
Street Improvements
$87,124
$87,124
90%
$8,712
Domestic Water
$182,430
$182,430
90%
$18,243
Sanitary Sewer
$20,726
$20,726
90%
$2,073
Electrical Utilities
$145,060
$145,060
90%
$14,506
Monumentation
$0
$0
100%
$0
Standard 10% Contingency
$46,630
$46,630
100%
$0
Professional Fees, Design 5%
$25,650
$25,650
100%
$0
Professional Fees, Design 10%
$51,290
$51,290
100%
$0
No Plans Contingency 15%
$76,940
$76,940
100°/u
$0
Totals
666,830
666,830
--
,632
' Performance Security shall be released immediately upon City Council acceptance
z Labor & Materials Security to remain in place for 90 days after City Council
acceptance of improvements.
3 WARRANTY SECURITY (10% of Original Performance Security) shall be received
by the City prior to being placed on the agenda for City Council.
144
'far 4 4 a"
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Adoption of a Resolution to Extend the
Time for Completion of the On -Site Improvements for
Tract Map No.. 32070, Codorniz, RJT Homes -
Codorniz, LLC
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution to extend the time for completion of the on -site improvements as
specified in the approved Subdivision Improvement Agreement (SIA) to December 31,
2009 for Tract Map No. 32070, Codorniz, RJT Homes - Codorniz, LLC
FISCAL IMPLICATIONS:
li. rem
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Codorniz (Tract Map No. 32070) is located on the southeast corner of Avenue 52 and
Jefferson Street (Attachment 11.
On November 3, 2005, the City and RJT Homes - Codorniz, LLC entered into a SIA for
Codorniz. Section 6 of the SIA requires: "that the subdivision improvements shall be
complete within twelve months after the approval of the SIA. Failure by Subdivider to
begin or complete construction of the Improvements within the specified time periods
shall constitute cause for City, in its sole discretion and when it deems necessary, to
declare Subdivider in default of this SIA, to revise improvement security requirements
as necessary to ensure completion of the improvements, and/or to require
«... 145
modifications in the standards or sequencing of the improvements in response to
changes in standards or conditions affecting or affected by the improvements.
On April 17, 2007, the City Council adopted a Resolution granting a time extension for
the completion of the on -site improvements as specified in the approved SIA to
December 31, 2007.
On April 1, 2008, the City Council adopted a Resolution granting a second time
extension for the completion of the on -site improvements as specified in the approved
SIA to December 31, 2008.
In a letter dated October 29, 2008 (Attachment 2), the developer requested a time
extension to December 31, 2009 for the remainder for the on -site improvements and
setting the monuments. The sewer, water, storm drain and dry utility improvements
are approximately 80% complete. The street improvements are about 60% complete.
Staff has prepared the attached resolution which provides for approval of the third
time extension of the SIA for the on -site improvements.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council to extend the time for completion of the
on -site improvements as specified in the approved Subdivision Improvement
Agreement to December 31, 2009 for Tract Map No. 32070, Codorniz; or
2. Do not adopt a Resolution of the City Council to extend the time for completion
of the on -site improvements as specified in the approved Subdivision
Improvement Agreement to December 31, 2009 for Tract Map No. 32070,
Codorniz; or
3. Provide staff with alternative direction.
Respectfully submitted,
QTWothy R. J nass P.E.
Public Works Direc r/City Engineer
4_9 146
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Letter from RJT Homes — Codorniz, LLC, dated October 29,
2008
• '� 147
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA QUINTA, CALIFORNIA, GRANTING AN
EXTENSION OF TIME FOR THE COMPLETION OF THE
ON -SITE IMPROVEMENTS AS SPECIFIED IN THE
APPROVED SUBDIVISION IMPROVEMENT AGREEMENT
TO DECEMBER 31, 2009 FOR TRACT MAP NO. 32070,
CODORNIZ.
WHEREAS, the City Council approved the Subdivision Improvement
Agreement (SIA) for Tract Map No. 32070, Codorniz, on November 3, 2005; and
WHEREAS, Section 6. Completion of Improvements, of the approved SIA
requires that the Subdivider begin construction of the improvements within ninety
days and complete the construction within twelve months after the approval of the
Agreement; and
WHEREAS, failure by the Subdivider to complete construction of the
improvements by December 31, 2008, shall constitute cause for the City, in its
sole discretion and when it deems necessary, to declare the Subdivider in default of
the approved agreement; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the
City Council's sole and absolute discretion, an extension of time for completion of
the improvements with additions or revisions to the terms and conditions of the
Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
Section 1. The time for the completion of the on -site improvements as
required by the approved SIA is extended to December 31, 2009.
Section 2. The time extension for completing the improvements shall expire
when City offices close for regular business on December 31, 2009. If the
Subdivider has not completed the improvements, the City, in its sole discretion and
when deems necessary, may declare the Subdivider in default of the Agreement.
Section 3. The provided security amount as required in the approved SIA is
satisfactory. No additional securities are required.
w.. 148
Resolution No. 2009-
Tract Map No. 32070, Codorniz
Adopted: January 20, 2009
Page 2
Section 4. All other terms, responsibilities and conditions as listed in the
approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 201h day of January 2009, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California "••, 149
ATTACHMENT 1
TM 32070 CODORNIZ
#,,, _ A_...=
GaW � VEKW I loomwPROJEpT SRE
I
5ft AVB"
NOT TO SCALE
CITY COUNCIL MEETING: January20, 2009
ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion
of the On -Site Improvements for Tract Map No. 32070, Codorniz
APPLICANT: Mr. Chad Meyer, RJT Homes — Codomiz, LLC
».. i 150
October 29, 2008
Timothy R. Jonasson, P.E.
78-495 Calle Tampico
La Quinta, CA 92253
RE: Tract 32070
Mr. Jonasson,
NIATTAGHMENT 2
77
{
PUBLIC WORKS
RJT Homes-Codorniz, LLC yd ry
4,cEfto
NOV oJam
RJT.respectfully requests a time extension of one year for the On -Site Subdivision
Improvement Agreement.
The remaining improvements are expected to be complete by Late 2009.
Thank you for your tinuing patience on this matter.
Chad Meyer
Project Manager
.r�
151
P_O. Box 810, La Quinta, CA 92247 (760) 564-6555 FAX (760) 564.6505
ceaw oF 4Q"
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Authorization for Overnight Travel for One
Council Member to attend the League of California Cities
2009 New Mayors and Council Members Academy to be
held January 21-23, 2009 in Sacramento, California
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve authorization for overnight travel for one member of the City Council to
attend the League of California Cities 2009 New Mayors and Council Members
Academy to be held January 21-23, 2009 in Sacramento, California (Attachment 1).
FISCAL IMPLICATIONS:
The Fiscal Year 2008/2009 Budget has allocated funds for travel, training and
meetings for the City Council. Funds for this conference attendance are available in
the Legislative Program's Travel, Training and Meetings Account (#101-1001-411.51-
01). Expenditures for this conference are estimated as follows:
Registration $ 525
Travel $ 325
Lodging (two nights) $ 425
Meals (3 days x $75) $ 225
Total $1,500
CHARTER CITY IMPLICATIONS:
None
1
152
BACKGROUND AND OVERVIEW:
The League of California Cities will be holding their 2009 New Mayors and Council
Members Academy at the Hyatt Regency Sacramento in Sacramento, California
January 21-23, 2009. The conference will feature a variety of educational sessions
designed to meet the priorities and requirements of newly elected officials. Council
Member Franklin has expressed an interest in attending this conference.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1 . Approve authorization for overnight travel for one member of the City Council to
attend the 2009 New Mayors and Council Members Academy to be held in
Sacramento, California to be held January 21-23, 2009; or
2. Do not approve the request for overnight travel; or
3. Provide staff with alternative direction.
Respectfully submitted,
&by loor,
Wanda P. Wise -Latta, Executive Assistant
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1 . Announcement — 2009 New Mayors and Council
Members Academy
153
ATTACHMENT 1
2009
New Mayors and
Council Members
Academy
i
Wednesday, Januaryll Friday, January 2 , 20 9
r i..
Hya tRRegency, Sacramento
r
Register online at wwW,rpcities.org/gpents
Registration and Housing Deadline:
Friday, December 19, 2008
Watch for other League events at www.cacities.org/events
154
Preliminary
Schedule
Wednesday, January 21
Registration Open
8:30 a.m. - 4:00 p.m.
The Value of Basics Boot Camp
10:15 - 11:45 a.m.
After a few council meetings you discover that sitting on
the "target" side of the dais means among other things
you must be prepared. Prepare by reviewing ten basic
rules for new council members.
Speakers:
Michael Garvey, Former City Manager, San Carlos
Gus Morrisson, Former Mayor, Fremont
GeneralLuncheon
Your League and How to Use It
Noon - 1:45p.m.
As a city official, you are the League. Its success, along
with yours, depends on your involvement and
leadership. Gain an introduction to the services of the
League of California Cities, how you can access them,
and how you can become involved for mutual benefit.
Speakers:
Chris McKenzie, Executive Director, League of California
Cities, Sacramento
Your Legal Powers and Obligations
7:15 - 330 p.m.
You were elected to make things happen in your city.
Learn the sources of your powers as a city official and
the limitations on those powers. Gain a basic
understanding of the legal authorities and restrictions
under which cities and city officials operate including the
Brown Act.
5peakers:
Patrick Whitnell, General Counsel, League of California Cities,
Sacramento
Jayne Williams, Managing Principal, Meyers Nave, Oakland
Relationship Between City Council and City
Manager Staff
4:00 - 5:15 p.m.
As an elected official, there are various competing and
legitimate values that drive you and your colleagues.
Your success on the council requires an effective
relationship with your city manager, city attorney, and
staff. Learn how to work together while respecting
those diverse roles. Discover how to enhance these
relationships. Leave with valuable and practical tips.
Speakkers.•
Jeff Kolin, City Manager, Santa Rosa
_ .......... _....__._I _ .___:-._._.__. _ _ _--
,Legislative _
Legislative Retep#ion
3:30 - 7:00 p.m.
Join colleagues and state legislators for networking and
light hors d'oeuvres at a nearby venue.
Thursday, January 22
Registration Open
7:30 a.m. -Noon
Geryeraf Breakfast
Regional Division Forums - Building Your
Local Network
7:30 - 8:45a.m.
Enjoy a light continental breakfast while you get
acquainted with others from your regional division. Find
out what the issues are in your region.
Speaker
Amy O'Gorman, Regional Public Affairs Manager, League of
California Cities, Sacramento
Policy Role in Land Use Planning
9:00 - 11:00 a.m.
Land use planning is one of the most important aspects
of a city official's responsibilities. It involves the setting
and implementation of the policies articulated in the
city's general plan and its zoning code. Identify the
tools and processes in land use planning such as the
California Environmental Quality Act (CEQA). This
knowledge will help you foster a solid working
relationship with your city's planning commission and
planning staff.
Speaker5'
Bill Higgins, Legislative Representative, League of California
Cities, Sacramento
Janet Ruggiero, Community Services Director (Retired),
Citrus Heights
155
Thursday, January 22
(continued)
Dealing and Succeeding with the Media
11:15a.m. -12.30 p.m.
When the media calls for an interview, do you panic or
prepare? Receive practical tips on overcoming panic and
how to turn that nervousness into productive energy
that will benefit your constituents, the media, and you.
These lessons apply with all media and will help you be
perceived and understood as a true leader.
5peaker.
Scott Summerfield, SAE Communications, Concord
GeneralLuncheon
El Circo - How to Conduct an Effective and
Respectful Council Meeting
11:45-3:15p.m.
Network over lunch before enjoying an always fun skit
depicting the wrong, then right, way to conduct your city
council meetings. Come prepared for Q&A following the
skit.
FanAbtor.
Michael Jenkins, City Attorney, Diamond Bar, Hermosa
Beach, Rolling Hills and West Hollywood, Jenkins & Hogin,
LLP, Manhattan Beach
Your Financial Responsibilities - Introduction
3:30 - 4:45 p.m.
Cover your responsibilities as elected officials in
exercising fiduciary responsibilities. Discuss the local
government financial cycle and elected official financial
oversight duties. Stress the importance of structurally
balanced budgets tips on setting city council goals, and
the need for financial policies. Learn to avoid
micromanagement and complacency management.
Identify the four stages of fiscal meltdown.
Friday, January 23
Networking Breakfast
7:30 - 8:15 a.m.
Enjoy a full buffet breakfast while meeting new
colleagues and engaging in lively conversations.
Effective Advocacy and Key City Issues
8:30 - 9.30 a.m.
Acquire practical skills to develop persuasive arguments
and testimony that serve your city's interests.
Moderator and Speaker:
Dan Carrigg, Director of Legislative Affairs, League of
California Cities, Sacramento
Speakers:
Bill Higgins, Legislative Representative, League of California
Cities, Sacramento
Kyra Ross, Legislative Representative, League of California
Cities, Sacramento
Jennifer Whiting, Legislative Representative, League of
California Cities, Sacramento
AB 1234: Ethics Training
9:45 - 11:45 a.m.
Satisfy the mandatory ethics training requirements
imposed by AB 1234 and take advantage of the Institute
for Local Government's extensive research into public
service ethics issues. (Planned with the Institute for
Local Government.)
Speaker
JoAnne Speers, Executive Director, Institute for Local
Government, Sacramento
Adjourn
11:45a.m.
Be sure to save the following dates!
• Mayors and Council Members
Executive Forum May 27 - 29, 2009,
San Diego
• Annual Conference and Exposition
September 16 - 19, 2009
San Jose Convention Center
156
2009 New Mayors and Council Members Academy
Wednesday, January 21 - Friday, January 23, 2009 • Hyatt Regency Sacramento
Registrations Must Be Received By Friday, December 19, 2008
After this date, please register onsite.
Register online by going to www.cacities.ore/events
OR fill out this form.
Please enter your name and title as they should appear on your
name badge and registration. Please indicate guest/spouse's
name if attending (if guest/spouse is not a public or city
official). Please complete one form per registrant:
Name Title
Address
City zip Code
Telephone Fax
E-mail for registrant
Spouse /Guest Name (additional fees apply)
Registration badges must be worn at all times during the
conference. It is your meal and events ticket. Single meal
tickets will not be available for sale.
➢ Events include:
• Wednesday night Legislative Reception
• Wednesday and Thursday lunch
• Thursday and Friday breakfast
®If you require special accommodations related to facility
access, communication and/or diet, please contact our
Conference Registrar at (916) 658-8291.
Payment Information:
• Visa or MasterCard are welcome when registering online.
• If you need to send a check or money order, please fill out
this form and send it along with your payment.
If you have questions, please contact the Conference Registrar at
(916) 658-8291. If paying by check or money order, please mail to:
League of California Cities
1400 K Street, 4ta Floor
Sacramento, California 95814
* Registration is not complete until full payment is
received.
NOTE: One day registration is not available
Full Conference (Wed thru Fri)
City Officials @ $ 525.00
A I I Others @ $ 640.00
Guest/Spouse (for all food events)* @ $ 120.00
TOTAL
*Note that it is inadvisable to use city funds to pay for spouse
registration. See 75 Cal. Op. Arty. Gen. 20 (1992). Consult with
your city attorney for more information.
NOTE: All cancellations must be submitted in writing and are
subject to a $50 processing fee.
No refunds will be given for cancellation requests received after
Wednesday, January 7. Also, hotel attrition costs may be billed
to attendees for late cancellations.
Attendee substitutions can be made onsite and are highly
recommended to avoid financial penalties.
157
04 Zfvarcu
..r s
��CFM OF TK890
COUNCIL/RDA MEETING DATE: January 20, 2009 AGENDA CATEGORY:
ITEM TITLE: Authorization for Overnight Travel for the BUSINESS SESSION:
Accounting Manager to Attend the 2009 California CONSENT CALENDAR: L®
Society of Municipal Finance Officers Association
(CSMFO) Annual Conference in San Francisco, CA, STUDY SESSION:
February 18 — 20, 2009 PUBLIC HEARING:
RECOMMENDATION:
Approve authorization for overnight travel for the Accounting Manager to attend the
three-day 2009 California Society of Municipal Officers Association (CSMFO)
Annual Conference in San Francisco, CA, February 18 — 20, 2009.
FISCAL IMPLICATIONS:
Costs associated with attending the Conference will be funded through Fiscal Services
Training & Meetings, Account No. 101-4001-415.51.01. The breakdown of
expenditures anticipated for this conference is as follows:
• Conference Enrollment - Early Registration
• Travel
• Lodging
• Meals ($75 per day x 3)
Total
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
$ 350
250
315
225
1 140
The three-day 2000 California Society of Municipal Officers Association (CSMFO)
Annual Conference focuses on financial issues affecting local governments. Seminar
information is included in Attachment 1 .
158
The Accounting Manager attends the conference every two years to keep current on
financial issue affecting local governments and meet colleagues at this once a year
statewide meeting.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve authorization for overnight travel for the Accounting Manager to
attend the three-day 200p California Society of Municipal Officers
Association (CSMFO) Annual Conference in San Francisco, CA February 18 -
20, 2009; or
2. Do not approve authorization for overnight travel for the Accounting Manager to
attend the three-day 2009 California Society of Municipal Officers Association
(CSMFO) Annual Conference in San Francisco, CA February 18 — 20, 2009; or
3. Provide staff with alternative direction.
Respectfully submitted,
A4-N,��
John M. Falconer, Finance Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Conference Material
159
E
ATTACHMENT 1
CSMFO
2009 Annual Conference
of Pt bl +
2009 Con
The Westin St. Francis Hotel
San Francisco, California
February 18 — 20, 2009
Registration Materials
160
CACIGONBIA
V Na
OFFIICUS
Np pFflCtRi
91
Dear CSMFO Member:
On behalf of the California Society of Municipal Finance Officers (CSMFO)
Board of Directors and the 2009 Conference Host Committee, it is our pleasure to
invite you to the 52nd Annual CSMFO Conference in the beautiful and historic city
of San Francisco. This year's conference will be held February 17-20, 2009 at the
Westin St. Francis Hotel.
We are very excited to present a program that offers relevant and engaging ed-
ucational sessions coupled with dynamic speakers and world -class entertainment in
the heart of an unparalleled city.
While we know that it is tough to get away from the office, especially in these
uncertain times, we are confident that you will not be disappointed in the program
that we have planned. Networking with your counterparts from other cities is a great
way to find and share new ideas that will be invaluable to you and your organization.
If you are looking for opportunities to further your professional goals and those of
your organization, this is the conference for you!
In addition to the many superb educational sessions available to you, you will
not want to miss the captivating keynote speaker lineup in store. Equally as impor-
tant is the exciting opportunity to truly experience the essence of San Francisco at our
Thursday night event. We will be taking you to dinner in San Francisco's renowned
North Beach for some delectable Italian food, then on to enjoy an internationally ac-
claimed San Francisco tradition, Beach Blanket Babylon! It's going to be an evening
of great food and entertainment that you certainly won't forget. Check for more in-
formation in this brochure. But be sure to sign up early, as tickets are limited!!
We also have some fun activities planned especially for your spouse or family,
should you choose to bring them along. They'll be sure to get a memorable and clas-
sic San Francisco experience with these tourist opportunities.
Similar to past years, you will again have the opportunity to visit our many ex-
hibits, both between your sessions and at our welcome reception on Wednesday
evening. This is a great opportunity to learn what new tools are available to support
you in your ever-growing need to provide services to the public.
After reviewing the enclosed registration packet, we hope that you will con-
sider the benefits of attending our conference and join us. Please complete the ap-
plication and return it promptly in order to reserve your place in what promises to be
one of the most informative and entertaining conferences to date.
Again, on behalf of the CSMFO Board of Directors and the 2009 Conference
Host Committee, we have a great conference planned and look forward to seeing
old friends and colleagues and making new friends as we `climb" the hills of Pub-
lic Finance together.
Sincerely,
Thomas IT
Stua,rtSchi Unger
Finance Director
Administrative Services Director/
City of Belmont
Deputy City Manager
2009 Conference Co -Chair
City of Brisbane
CSMFO President Elect 2009
Conference Co -Chair
161 4
Schedule at a Glance
February 17, 2009
12:00 pm - 4:00 pm Board Mecting
Wednesday, February 18, 2009
7:00 am -
5:30 pm
Registration Open
7:30 am -
5:30 pm
Cyber Cafc Open
8:00 am -
11:30 am
Pre -Conference Training (separate pre -registration required)
"Budgeting for Outcomes"
`.Rate Structuring:,
11:45 am -
2:15 pm
Welcome General Session and Luncheon Keynote Speaker - Bubba Paris
2:15 pin -
3:00 pm
Dessert in Exhibit Hall
2:15 pm -
6:30 pm
Exhibit Hall Open
3:00 pm -
4:15 pm
Education Sessions
4:15 pm -
5:30 pm
Vendor Reception
5:30 pm
Free Evening
-
February 19, 2009
7:00 am - 8:00 am
7:30 am - 5:30 pm
7:30 am - 8:30 am
7:30 am - t 1: 15 am
7:30 am - 5:30 pm
8:30 am - 9:45 tun
10:15 am -11:30 am
11:30 am - 1:30 pm
1:30 pm - 3:30 pm
1:45 pm - 3:00 pm
3:00 pm - 3:30 pm
3:30 pm - 4:45 pm
5:00 pm - 5:30 pm
6:00 pm -10:30 pm
Historical Walk
Yoga Session
Runners Group
Registration Open
Breakfast
Exhibit Hall Open
Cyber Cafe
Education Sessions
Education Sessions
Awards Luncheon and Keynote Speaker - Robert Reich
Exhibit Hall Open
Education Sessions
Break in Exhibit Hall
Education Sessions
Standing Committees
"The San Francisco Experience" Gala Event
February 20, 2009
8:00 am - 9:00 am
Breakfast
8:00 am - 9:00 am
Chapter Chair Breakfast
8:00 inn - 1:00 pm
Registration Open
8:00 am -12:00 pm
Cyber Cafc
9:00am-10:15am
E.lucationSessions
10:15 am -10:45 am
Break
10:45 am -12:00 pm
Closing General Session and Keynote Speaker - Ron lnsana
162 5
Tw�t ot 4 a"
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Authorization of Overnight Travel for the
City Clerk to Attend the Master Municipal Clerk
Academy to be Held in Burlingame, California, February
4 — 6, 2009
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: �(
STUDY SESSION:
PUBLIC HEARING:
Approve authorization of overnight travel for the City Clerk to attend the Master
Municipal Clerk Academy to be held in Burlingame, California, February 4 — 6, 2009.
FISCAL IMPLICATIONS:
Funding is available in the Travel and Training Account No. 101-2001-41 1.51-01 for
the City Clerk to attend this meeting. The following is an itemized list of expenses:
Registration (Meals included)
Hotel
Travel
Total
CHARTER CITY IMPLICATIONS:
I,159M
BACKGROUND AND OVERVIEW:
$ 950
396
201
$ 1,547
The Continuing Education for Public Officials (CEPO) organization holds a Master
Municipal Clerk Academy every year in February for City Clerk professionals working
on attaining the Master Municipal Clerk (MMC) designation. Course content has been
163
created for the more tenured and experienced municipal clerk. Attendance to the
Academy will provide additional professional training in technical and management
skills for the City Clerk to apply toward both the MMC program and the City. A total
of eight points will be earned by the City Clerk to apply toward the MMC designation.
A preliminary program of the conference is provided as Attachment 1.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve authorization for overnight travel for the City Clerk to attend Master
Municipal Clerk Academy to be held in Burlingame, California, February 4 — 6,
2009; or
2. Do not approve authorization for overnight travel for the City Clerk; or
3. Provide staff with alternative direction.
-W"' �Oorljiif TsplilvioAjopj
ino, City Clerk
Approved for submissio by:
(7m�lt�
Thomas P. Genovese, City Manager
Attachment: 1. MMCA Preliminary Program
164
ATTACHMENT 1
Dear Veronica,
Thank you for your recent registration for the Professional Development Series 2009
conference. This email serves as your conference registration confirmation. An invoice for this
conference will be forwarded to you shortly.
Veronica Montecino
City of La Quinta
2/4/2009 through 2/6/2009
Tuition: $1000
Early Bird Discount: $-50
Total: $950
Selected Courses...
(First) 101 - Master Municipal Clerk - What Does It Really Mean?
(First) 202 - Effectively Creating and Managing the Process for Performance Success Planning
(Second) 201 - Knowledge Management and Succession Planning: A Roadmap to the Future
(First) 303 - Understanding Leadership Competencies for Transformational Leadership
(Second) 301 - Mastering the Intricacies of Advanced Campaign Disclosures
(First) 401 - Advanced Government Clerk Skills: Sharing the Depth of Your Skills and
Knowledge
Sincerely,
The CEPO Team
1/8/2009 165
A..
T-af 4 4 Q"
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Adoption of a Resolution Granting
Conditional Approval of a Final Map and Subdivision
Improvement Agreement for Tract Map No. 33336,
Standard Pacific Corp.
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: �d—
STUDY SESSION:
PUBLIC HEARING:
Adopt a Resolution of the City Council granting conditional approval of a Final Map and
Subdivision Improvement Agreement (SIA) for Tract Map No. 33336, Standard Pacific
Corp.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract Map No. 33336 is located north of Avenue 58 and west of Madison Street
(Attachment 1). This residential development will consist of 23 residential lots; on
approximately 8.00 gross acres (Attachment 2).
On July 19, 2005, the Council approved Final Tentative Tract Map 33336. The
Planning Director granted the first time extension based on Assembly Bill 1185. The
map has been extended to July 19, 2009.
The developer has requested the City Council's conditional approval of the Final Map
(Attachment 2) which will allow thirty (30) days for completion of its processing. To
date, the SIA (Attachment 3) has been executed by the developer and the associated
securities have been submitted to the Public Works Department. The Final Map is
166
technically complete and is being routed for signatures. It is expected that all items
and all signatures will be in place within the time allowed for its conditional approval.
As a result, City staff has prepared the attached Resolution which provides for
conditional approval of the Final Map and SIA. The approval is contingent upon receipt
within thirty (30) days (February 19, 2009), of a technically correct Final Map, suitable
for recording by the County Recorder, with all required signatures (except the City
Clerk) and required items. Once these items are received, the City Clerk will affix the
City Seal to the Final Map and offer the Final Map for recording by the County
Recorder. If any of the required items are not received by City staff within the
specified time frame, the Final Map will be considered disapproved and will be
rescheduled for City Council consideration only after all required items have been
received.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council granting conditional approval of a Final
Map and Subdivision Improvement Agreement for Tract Map No. 33336,
Standard Pacific Corp.; or
2. Do not adopt a Resolution of the City Council granting conditional approval of a
Final Map and Subdivision Improvement Agreement for Tract Map No. 33336,
Standard Pacific Corp.; or
3. Provide staff with alternative direction.
Respectfully submitted,
Ti othy R. Jo ass n P.E.
ublic Works Dire r/ City Engineer
Approved for submission by:
l
Thomas P. Genovese, City Manager
167
Attachments: 1. Vicinity Map
2. Tract Map
3. Subdivision Improvement Agreement
168
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, GRANTING
CONDITIONAL APPROVAL OF A FINAL
MAP AND SUBDIVISION APPROVEMENT
AGREEMENT FOR TRACT MAP NO. 33336,
STANDARD PACIFIC CORP, AND AUTHORIZING
A TIME EXTENSION FOR SATISFACTORY
COMPLETION OF THE CONDITIONAL
REQUIREMENTS TO VALIDATE THE APPROVAL
WHEREAS, the City Council conducts only two regular meetings per
month and the time interval between these meetings occasionally creates an
undue hardship for business enterprises and individuals seeking approval of
subdivision maps; and
WHEREAS, the City Council, as a matter of policy, allows a subdivider
to have City staff present the map for approval consideration when the
requisite items necessary for final map approval are nearly, but not
completely, finished thus yielding to the subdivider additional production time
for preparation of those items; and
WHEREAS, the subdivider has demonstrated to City staff and the City
Council that it has made sufficient progress with items required for final map
approval, and it is reasonable to expect the subdivider to satisfactorily
complete the items, including City staff review time, within thirty (30) days
without adversely impacting other ongoing work commitments of City staff;
and
WHEREAS, Section 66458(b) of the Subdivision Map Act grants the
City Council broad authority to authorize time extensions regarding final map
approval, or disapproval, upon receiving it for consideration; and
WHEREAS, the City Council relies on professional City staff to review
all required items for conformance with relevant requirements, and it is
therefore appropriate for the City Council to approve the final map subject to
review and confirmation of the required items by professional City staff,
within a reasonable period of time as specified by the City Council.
169
Resolution No. 2009-
Tract Map No. 33336, Standard Pacific Corp
Adopted: January 20, 2009
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
Section 1. The final map for Tract Map 33336 is conditionally
approved provided the subdivider submits all required items on or before
February 19, 2009.
Section 2. The City Council's approval of the final map shall not be
considered valid until the City Engineer has signed the map indicating that it
conforms to the Tentative Tract Map, the Subdivision Map Act, and all
ordinances of the City.
Section 3. The City Engineer shall withhold his signature from the
map until the subdivider has completed the following requirements to the
City Engineer's satisfaction.
A. The securities have been submitted to the Public Works
Department and approval by the City Engineer is in the process.
B. Finalize the Final Tract Map and obtain all necessary signatures.
C. Submit Park Fees to the Planning Department.
Section 4. The City Clerk shall withhold affixing the City Seal to the
map title page, along with her attesting signature, until the City Engineer has
signed the map.
Section 5. The time extension for satisfying the requirements of the
conditional approval for this final map shall expire when City offices close for
regular business on February 19, 2009. If the subdivider has not satisfied
the requirements in Section 3, herein, by the expiration deadline, the final
map shall be considered disapproved. Disapproval does not deny any rights
the subdivider may have under the Map Act to resubmit the final map for
approval, or disapproval
e 170
Resolution No. 2009-
Tract Map No. 33336, Standard Pacific Corp
Adopted: January 20, 2009
Page 3
PASSED, APPROVED and ADOPTED at a regular meeting of the La
Quinta City Council held on this 20th day of January, 2009, by the following
vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, CITY CLERK
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
ATTACHMENT 1
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ATTACHMENT 2
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17
CITY of LA QUINTA ATTACHMENT
SUBDIVISION IMPROVEMENT AGREEMENT
TRACT MAP NO. 33336
ON -SITE IMPROVEMENTS
THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this
day of 20
by and between Standard Pacific Corp a Delaware Corporation hereinafter referred to as "Subdivider,'
and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as
"City."
RECITALS:
A. Subdivider has prepared and filed a final map or Tract map (the "Map") of a unit of land in the City of
La Quinta, County of Riverside, which unit of land is known as Tract No. 33336 (the "Tract") pursuant
to the provisions of Section 66410, at sec. of the California Government Code (the "Subdivision Map
Act").
B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and
private improvements (the "Improvements").
C. The Improvements have not been installed and accepted at this time.
D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the
Improvements as provided in Section 66462 of the Subdivision Map Act.
NOW, THEREFORE, it is agreed by and between the parties hereto as follows:
1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall
furnish original improvement plans meeting the requirements of the City Engineer.
2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping,
and other improvements required to be constructed or agreed to be constructed under this
Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards,
specifications, sequence, and scheduling of construction shall be as approved by the City Engineer.
3. Improvement Security.
A. One class of security to be provided by Subdivider, hereinafter referred to as "performance
security," shall assure the faithful performance of this Agreement including construction of the
Improvements, payment of Subdivider's fair share of Improvements which have been or will be
constructed by others ("Participatory Improvements"), and payment of plan check and permit
fees. A second class of security to be provided by Subdivider, hereinafter referred to as
"payment security," shall assure the payment of the cost of labor, equipment and materials
supplied to construct the Improvements. A third class of security to be provided by Subdivider,
hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the
Improvements for a period of one year following the completion and acceptance of the
Improvements. Subdivider shall furnish performance and payment security prior to and as a
condition of City Council approval of the Map. Subdivider shall provide warranty security after
Improvements are complete and accepted by the City Council and prior to or concurrently with
the final release of performance security. Warranty security shall not be required for
Monumentation or Participatory Improvements. However, the City may utilize Monumentation
Security for performance of or payment for the work in accordance with the Subdivision Map Act.
As part of the obligation secured by each of the performance security, payment security and
warranty security, and in addition to the face amount of each such security, each such security
shall include and assure the payment of costs and reasonable expenses and fees, including
reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby
secured. 177
1 or 7
Improvement security shall conform with Section 66499 of the California Government Code and
one or more of the following
1) A cash deposit with City or a responsible escrow agent or trust company, at City's option.
2) Surety bonds, of the form specified in subsection 66499.2 of the California Government
Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570
(latest version).
3) Certificates of deposit, in City's name, from one or more financial institutions subject to
regulation by the state or federal government and having a financial quality rating of "A" or
better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange
(of the Los Angeles County Treasurer's office).
4) Irrevocable letters of credit, issued by one or more financial institutions meeting the
requirements of Paragraph (3), pledging that the funds necessary to carry out the completion
of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund
which is not subject to levy or attachment by any creditor of the depositor until released by
City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to
the letters of credit will be paid upon the written demand of City and that such written demand
need not present documentation of any type as a condition of payment, including proof of
loss. The duration of any such letter of credit shall be for a period of not less than one year
from the execution of the agreement with which it is provided and shall state, on its face, that
the letter of credit will be automatically renewed until such time that City authorizes its
expiration or until sixty (60) days after City receives notice from the financial institution of
intent to allow expiration of the letter of credit.
5) A lien upon the subdivided property, if City finds that it would not be in the public interest to
require the installation of the Improvements sooner than two (2) years after recordation of the
final map or Tract map for which the Improvements are required. The lien shall provide a
collateral value of three (3) times the estimated cost of the Improvements and shall include
the power of sale of the real property, all buildings and improvements thereon, or that may be
erected upon or made thereto, together with all hereditaments and appurtenances thereunto
belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and
profits thereof. The collateral value of the property shall be established at Subdivider's
expense through an appraisal approved by City.
6) An instrument of credit from an agency of the state, federal or local government, when any
agency of the state, federal, or local government provides at least Twenty Percent (20%) of
the financing for the Improvements.
7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind
approved for securing deposits of public moneys with City or in favor of City, as specified in
Section 16430 of the California Government Code, deposited, at City's option, with City or a
responsible escrow agent or trust company.
C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the
performance security shall equal One Hundred Percent (100%) of the estimated cost of
constructing the Improvements, including payment of plan check and permit fees, as estimated by
the City Engineer or a duly authorized representative of the City Engineer. The amount of
Payment security shall equal the amount of the amount of performance security, except as
otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security
shall equal Ten Percent (10%) of the amount of performance security except as otherwise set
forth in Exhibit A.
D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to
the form of security provided Administrative fees shall apply to the subdivision (final map, Tract
map or waiver of Tract map) rather than to individual security instruments. The fees shall be paid
separately for each different form and/or source (surety or financial institution) of security initially
submitted and for substitution of securities but shall not be required for submittal of warranty 2m7, 178
security if the warranty security is of the same form and from the same source as the
performance security it replaces. Administrative fees for security shall be as follows:
1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and
4) of SECTION 3.B., which require the establishment of evidence of the reliability of the
surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars
($150.00).
2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will
prepare lien agreements and subordination agreements, administer valuation of the real
property and administer the agreements over the life of the lien, all of which require legal
assistance and financial advice, Subdivider shall pay to City an administration fee of One Half
of One Percent (0.5%) of the estimated cost of the improvements secured but not less than
Five Hundred Dollars ($500 00) nor more than Five Thousand Dollars ($5,000.00).
3) For other forms of security listed in Section 3 B, above, there will be no administrative fee.
E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory
Improvements shall remain in place until the Participatory Improvements are constructed and
actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost
of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of
Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty
security shall not be required for Participatory Improvements.
Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in
replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit
said cash within 30 days of the date of the written demand from City, City may present a written
demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City
the lesser of: 1) the amount demanded, or 2) the amount of the security.
F. Security shall not expire, be reduced or become wholly or partially invalid for any reason,
including non-payment of premiums, modifications of this Agreement and/or expiration of the time
for performance stated in this Agreement, without express authorization from City unless the
surety provides City with sixty (60) days written notice by registered or certified mail, return
receipt requested.
G. Security shall be released in the following manner:
1) Performance security shall be released upon the final completion and acceptance or
approval, by the City Council of the Improvements subject to the provisions of paragraph B.
2) The City Engineer may authorize partial reduction of performance security as work
progresses, upon application by Subdivider. However, no such reduction shall be for an
amount less than Ten Percent (10%) of the total performance security provided for the faithful
performance of the act or work. In no event shall security be reduced below that required to
guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%).
The City Engineer shall not allow more than two partial reductions of security furnished for
any improvement agreement.
3) Participatory Improvement security shall be released upon payment by Subdivider of
Subdivider's share of the cost or estimated cost of the Participatory Improvements.
4) If City receives no notice of recorded claims of lien, labor and materials security shall be
released in full 90 days after final acceptance and/or approval by the City Council, of the
Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision
Map Act shall apply.
5) Warranty security not utilized during the warranty period shall be released one year after final
acceptance or approval by the City Council of all Improvements. However, if at the end of the
one-year warranty period, there are one or more outstanding requests by City for
performance of work or provision of materials under the terms of the warranty, warranty
3mr 179
security shall be retained until the outstanding requests are satisfied or until Subdivider has
made other arrangements satisfactory to the City Engineer.
4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits
required for that phase of work and pay all required fees. Work performed under a permit or permits
shall comply with all provisions of the required permits.
5 Off -site Improvements. When the construction of one or more of the Improvements requires or
necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its
best efforts purchase such real property at a reasonable price. In the event that Subdivider is
unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider
may request in writing that City attempt to acquire such real property. City may, but is not required to,
agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and
Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said
separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%)
of the appraised fair market value of the real property. Any unexpended portion of said advance shall
be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be
paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall
the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate
Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the
Conditions of Approval.
6 Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety
(90) days and shall complete construction within twelve (12) months after the approval of this
Agreement. Portions of the Improvements may be completed at a later date, as determined by the
City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of
the Improvements within the specified time periods shall constitute cause for City, in its sole
discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise
improvement security requirements as necessary to ensure completion of the improvements, and/or
to require modifications in the standards or sequencing of the Improvements in response to changes
in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise
affect the validity of this agreement or Subdivider's obligations hereunder.
7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to
strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected
by such events will be extended by the period of such events.
8. Time Extension. Subdivider may make application in writing to the City Council for an extension of
time for completion of the Improvements. The City Council, in its sole and absolute discretion, may
approve or deny the request or conditionally approve the extension with additions or revisions to the
terms and conditions of this Agreement.
As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance
to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the
securities shall be sufficient to ensure the performance of and payment for Improvements that remain
incomplete at the time of the extension, and to provide warranty security on completed
Improvements.
9 Survey Monuments. Before final approval of street improvements, Subdivider shall place survey
monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act
and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that
the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor
setting the monuments, and intersection monument tie -outs for monuments set in public streets.
10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the
Improvements by City, Subdivider shall submit a request for final approval by City. The request shall
be accompanied by any required certifications from Subdivider's engineers or surveyors, approval
letters from other agencies having jurisdiction over and approval authority for improvements required
by this Agreement or the Conditions of Approval, and any required construction quality documentation
not previously submitted.
an
••. -
o
80
Upon receipt of said request, the City Engineer or a duly -authorized representative will review the
required documentation and will inspect the Improvements. If the Improvements are determined to
be in accordance with applicable City standards and specifications, and' as provided herein,
obligations required by the Conditions of Approval and this Agreement have been satisfied, and
Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer
shall recommend acceptance of the Improvements by the City Council.
11. Revisions to Plans. When the Improvements have been inspected and approved by the City
Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the
plans depict the actual Improvements constructed. When necessary revisions have been made, each
separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or
"Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the
improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to
the City Engineer
12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one
(1) year, beginning on the date of final acceptance of the Improvements by the City Council, against
any defective work or labor done, or defective materials furnished, and shall repair or replace such
defective work or materials.
13. Release of Security. City shall retain and release securities in accordance with the provisions of
Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require
Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may
affect the amount of payment security released.
14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not
been performed within sixty (60) days after written notice of default from City, then City may perform
the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of
suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of
emergency or compelling public interest, as determined by the City Engineer, the requirement for
written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other
provisions of this Article shall remain in effect.
15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives,
executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold
City and its officers, employees, agents, representatives, and assigns harmless from and against any
losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in
any way connected with Subdivider's performance herein under, including costs of suit and
reasonable attorneys' fees.
16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any
provision of the Conditions of Approval. In the event that any requirement or condition of this
Agreement is inconsistent with or fails to include one or more provisions of the Conditions of
Approval, which document(s) is (are) incorporated herein by reference, the provisions in the
Conditions of Approval shall remain in effect and shall control.
17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable,
all provisions not so held shall remain in full force and effect.
18. General Provisions.
A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent
by registered or certified mail, return receipt requested, to the parties at their respective
addresses indicated hereon. Notices personally delivered shall be effective upon delivery.
Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of
delivery or refusal indicated on the return receipt. Either party may change its address for notices
hereunder by notice to the other given in the manner provided in this subparagraph.
B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the
heirs, executors, administrators, assigns, and successors of the parties hereto
5 of 181
G. Neither parry, to this, Agrecurrerrt relies upar any, warranty, or represffriztiarr not ccmrhained irr this:
Ag'a nert
G. This Agreerent slratl be gavernect by, arrd interpreter with' reaped to the laws: of the Stabs of
California.
E. In the event: of any dispute between the parties with respect to this; AgrmmreM the prevailing
perty,sttall treerttie±tmprarptpayrnentofits; reamnalWe?attameys� feesftmthe narr-prevailing
F Any failure air delay, by either party i rr a5ew ag arry of its nghts arrct reined es as to any default
shall not ape -cite as as waiver al' any default air of any, sudr rights or remedies: pravided far
hereunder
I M VVITIVESS VMEREQF, the parties hereta have executed: this Agreement as of the day, and year first
written abave
CITY: CityafLaQuinta
7ff-Off CaIteTamp =
LaQuinm CA9=3
761T/7rT-7Q75
Thames P'. Gerravem, City, MtnaW
XT1'EST
Clerk
Local Address
Standard FaaficCarp.
1'5326 Pdtcm' Pkwy.
Irvine: CA9MTff
M
Title:
By:
Title:
Gate
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Date
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--� r--^�, - �t�m Gate
Cfty. Engineer
Appraved asio Forrrr
City. /kttomey,
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Gate
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1 82
o;,
Exhibit A
SECURITY — TRACT MAP NO.33336
ON -SITE IMPROVEMENTS
Improvements designated as "Participatory" have been or will be constructed by others. Security for
Participatory Improvements shall remain in place indefinitely until called upon or released by City.
Monumentation security shall guarantee performance of or payment for the work and shall be utilized or
released as specified in Chapter 4, Article 9 of the Subdivision Map Act.
As elements of the work are completed, Subdivider may request a maximum of two partial releases of
performance security. Partial releases shall be for not less than ten percent (10%) of the total
performance security for the Tract and shall not reduce total performance security below the amount
necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases
of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer.
Requests for partial releases, setting forth in detail the amount of work completed and the value thereof,
shall be made in writing to the City Engineer.
Labor & materials security shall remain in place until 90 days after all required Tract improvements are
complete and accepted by the City Council.
Improvement
Description
Performance
Rough Grading/PM10/SWPPP
$
Street
$
130,930
Storm Drain
$
54,300
Domestic Water
$
47,310
Sewer
$
49,345
Dry Utilities
$
23,376
Basin Landscaping
$
47,725
Monumentation
$
1,000
Totals
$
353,986
Standard 10% Contingency
$
35,399
Total Construction Cost
$
389,385
Professional Fees, Design 10%
$
38,938
Professional Fees, Const 10%
$
38,938
Bond Amount
$
467,262
Labor & Materials
,0,r
' 183
STATE OF cA r„ RI )
CGUr4TY OF QPF! AGE
Orr Miner ba- 25, 2QQG befare mp,,, Kathleerr M_ Villarf, Nam Public,
per=, all'y appeared Mi itad C.. Hattaalia and Ted_ T_ r4d<ilililrr., wha Braved
to me am the basis of satisfactary evidence t a h7e the persons whase rrarrres
are swubserib-ed to tyre withirr irrstrurrrerrt arrd adErrawledged to me that they
executed the same irr their autharized capracities, and that by their
sigTatures orr the irrstrument the Rersarrs„ ar the entity uparr helTalf of whidT
the pe sans acted„ executed d-re irrstrurrrent.
L cei t N urrder PENALTY OF PERJURY urrder the laws of the State of Cal ifarrri a
tlTat ttTe faregairrg paragraphs is true aad sanest..
r MESS rrry, fraud and official
t0 r
EM
,-•%1 184
CITY COUNCIL RESOLUTION NO. 2005-062
CONDITIONS OF APPROVAL - FINAL
TENTATIVE TRACT MAP 33336
GLC/DUC LA QUINTA, LLC
ADOPTED: JULY 19, 2005
r rNFRAI
1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta
("City"), its agents, officers and employees from any claim, action or proceeding to
attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final
Map recorded thereunder. The City shall have sole discretion in selecting its defense
counsel.
The City shall promptly notify the applicant of any claim, action or proceeding and
shall cooperate fully in the defense.
2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with
the requirements and standards of Government Code § § 66410 through 66499.58
(the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code
("LQMC" ).
The City of La Quinta's Municipal Code can be accessed on the City's Web Site at
www.la-quinta.org.
3. Prior to the issuance of any grading, construction, or building permit by the City, the
applicant shall obtain any necessary clearances and/or permits from the following
agencies:
• Fire Marshal
• Public Works Department (Grading Permit, Improvement Permit)
• Community Development Department
• Riverside Co. Environmental Health Department
• Coachella Valley Unified School District
• Coachella Valley Water District (CVWD)
• Imperial Irrigation District (IID)
• California Water Quality Control Board (CWQCB)
• SunLine Transit Agency
• SCAQMD Coachella Valley
The applicant is responsible for all requirements of the permits and/or clearances
from the above listed agencies. When the requirements include approval of
improvement plans, the applicant shall furnish proof of such approvals when
submitting those improvements plans for City approval.
". 185
California Business Search
rage I or I
c7111��tC}1�11�1c i1St1�11tS ��ts}l dell
+elrrtflr uf'wt3itc DEEPP BOWEN
certifiedDISCLAIMER: The information displayed here is current as of DEC 19, 2008 and is updated weekly. It is
not a complete or record of the Corporation.
Corporation
STANDARD PACIFIC CORP.
Number: C1801380 1 Date Filed: 9/17/1991 Status: active
Jurisdiction: DELAWARE
Address
15326 ALTON PKY
IRVINE, CA 92618
Agent for Service of Process
CLAY A HALVORSEN
15326 ALTON PKY
IRVINE, CA 92618
Blank fields indicate the information is not contained in the computer file.
If the status of the corporation is "Surrender", the agent for service of process is automatically revoked.
Please refer to California Corporations Code Section 2114 for information relating to service upon
corporations that have surrendered.
186
http://kepler.ss.ca.gov/corpdata/ShowAIlList?QueryCorpNumber=Cl801380&printer=yes 12/22/2008
Tit(f 4 4 a"
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Acceptance of Eisenhower Drive
Rehabilitation Improvements and Miscellaneous Street
Improvements Project No. 2008-18A, and Approval of
Contract Change Order No. 1
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: CONSENT CALENDAR: 1 t
3
STUDY SESSION:
PUBLIC HEARING:
Accept Eisenhower Drive Rehabilitation Improvements and Miscellaneous Street
Improvements Project No. 2008-18A , as 100% complete; authorize the City Clerk to
file a Notice of Completion with the Office of the County Recorder; authorize staff to
release retention in the amount of $41,030, thirty-five (35) days after the Notice of
Completion is recorded; and approve Contract Change Order No. 1 (Attachment 1) and
authorize the City Manager to execute the same.
FISCAL IMPLICATIONS:
The following is a budget summary:
Budget Total $ 620,501
Amount spent through 11/30/08 $ 45,326
Project Budget Amount Available $ 575,175
Total Contract Amount $ 410,293
Project Budget Amount Remaining After Construction $ 164,882
Original Contract $ 389,971
Pending Contract Change Order No. 1 $ 20,322
Total Contract Amount $ 410,293
Amount paid to date $ 349,894
Remaining Fiscal Commitment $ 60,399
Retention to be Billed $ 41,030
Amount Remaining to be Billed $ 19,369
187
Adequate funding is available to pay the contractor's remaining billing ($19,369) and
retention ($41,030) for project closeout.
CHARTER CITY IMPLICATIONS:
The Eisenhower Drive project is funded with Redevelopment Agency (RDA) Project
Area No. 1 funds. As such, the project was bid and constructed as a prevailing wage
improvement.
BACKGROUND AND OVERVIEW:
The proposed improvements include rehabilitating the pavement within the two
southbound travel lanes, (approximately 32 feet wide) on the west side of Eisenhower
Drive from Avenue 50 to approximately 1600 feet to the north of Avenue 50. The
project also included signing and striping, and other minor street improvements to
allow for golf cart paths on the east side of Eisenhower Drive between Avenue 50 and
Avenida Fernando and on the west side of Eisenhower Drive between Avenue 50 and
the entrance to the La Quinta Resort. Staff anticipates that the connection between
the resort entrance and Avenida Fernando will be made on Eisenhower Drive as part of
the resort's entrance improvements.
On August 5, 2008, the City Council approved the plans, specifications and engineer's
estimate (PS&E) and authorized staff to advertise the Eisenhower Drive Pavement
Rehabilitation Improvements for bid, Project No. 2007-18A.
On September 16, 2008, City Council awarded a contract for $ 389,971 to Hazard
Construction Company to construct the Eisenhower Drive Rehabilitation Improvements
and Miscellaneous Street Improvements Project No. 2008-18A.
On October 6, 2008, a Notice to Proceed was issued with a thirty (30) working day
contract completion time starting October 13, 2008, and ending on November 24,
2008. Contract Change Orders extended the project for a total of seven (7) working
days. The project was deemed substantially complete on December 5, 2008.
The project's construction effort is now deemed to be 100% complete and is in
compliance with the plans and specifications. As is normal practice a change order
has been prepared for quantity adjustments which must be made between the
proposed bid quantities, and the actual quantities utilized. Also included in the change
order is $6,663 for additional landscape work to adjust and restore existing
landscaping adjacent to the golf cart path.
Prior to filing the Notice of Completion, staff must receive authorization from the City
Council to approve this project as 100% complete and authorize the City Clerk to file a
Notice of Completion.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Accept the Eisenhower Drive Rehabilitation Improvements and Miscellaneous
Street Improvements Project No. 2008-18A , as 100% complete; authorize the
City Clerk to file a Notice of Completion with the Office of the County Recorder;
authorize staff to release retention in the amount of $41,030, thirty-five (35)
days after the Notice of Completion is recorded; and approve Contract Change
Order No. 1 and authorize the City Manager to execute the same; or
2. Do not accept Eisenhower Drive Rehabilitation Improvements and Miscellaneous
Street Improvements Project No. 2008-18A, as 100% complete; do not
authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; do not authorize staff to release retention in the amount of
$41,030, thirty-five (35) days after the Notice of Completion is recorded; and
do not approve Contract Change Order No. 1; or
3. Provide staff with alternative direction.
Respectfully submitted,
aTithy R. J n so , E.
Public Works D. ecto /City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1 . Contract Change Order No. 1
189
Attachment 1
Sheet 1 of 3
CONTRACT: Eisenhower Drive Pavement Rehabilitation
& Misc Street Improvements PROJECT NO.2007-18A
CONTRACTOR: Hazard Construction Company
6465 Mar Industry Pl.
San Diego, Ca. 92121
CONTRACT CHANGE ORDER NO.1
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following
described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms,
general conditions, and special provisions of the original Contract.
•**,t**arrr,t**,t,trrr*,t**�**�,t*******r*,te,r*,t,t**r*****r**r*,t*r,t*,t�*,to*,t*�«*,t***�,t******r,rr*r,t*
DESCRIPTION OF CHANGE
This Contract Change Order allows for the extra Landscape Restoration Work as provided for in Work Directive #1. This work was not
shown on the project plans but necessary to complete the cart path in the landscaped area of Eisenhower Drive. Total $ 6.663.09
This Contract Change Order allows for the Adjustment between the Bid Quantities and the Actual Quantities installed. Total $ 13,658.24
r**�*err•err,r****,►****r*�**r*�*r*��*r«r**,+*r**«r**r�*>E****r***,t****r,+rr**rr**a***r**,r**��r
By reason of this contract change order the time of completion is adjusted as follows: -7- working days added to contract time.
The revised contract completion date shall be: 12/05/08
Submitted By: Date:
Approved By:
We, the undersigned Contractor, ha tven careful consideration to the change proposed and hereby agree, tf this proposal is approved, that we will
provide all equipment, furnish al erials, perform all labor, except as may be noted above, and perform all services necessary to complete the above
specified work and hereby a ept full payment the amount shown above, which Includes all direct and indirect overhead expenses for any delays.
JASON A. MORDHORST, VICE PRESIDENT
Accepted By: Title:
Contractor:AMD COKSTRUC 1 ION O(M.& d Date: 8 190
. _____._...___.._-- ....................e.-..�. nn..ca lYrnn IMI.IRAnI.q- oO FAPAVFAETRMn UXrAnONCONNSTAUCnWNaOGRESSPAYMMM&
BUZZY COOK
•f-
Line corporate office
7603606510 p.2
COMM 1-2-23-2008 116
Hazard Construction Company
/ CONSTRUCTION -
MANAGEMIMT
= 1
December22,2009
City of La Quinta
PQ Sox 1504
La Quinta, CA 92253
Attention: Leonard St. Sauver
Re: Eisenhower Dr. Pavement Rehab.
La Quinta, California
Contract # 2007-18A
HCC No. 08036
SiTWOEV'ELOPMEN l
Change Orderliaquert No.1
Gentlemen:
This letter and the attached approved Daily Extra
Work Report are written as a result of your request to
perform additional work on the above referenced project.
A. Contract Addition
1 LS @ $2,723.03 / LS = $Z723.03
I. DEWR#2218
2. DEWR#2219
1 LS @ $1,324.00 / LS = $1,324.00'
3. DEWR#2220
1 LS @ $1,152.00 / LS = 51,152.00
4. DEWR02221
1 LS @ $1,464.06 / LS = $1,464.06
Grand Total: $6,663.09
Please issue a contract change order to allow for
this revision to our contract scope of work. Thank you
for your cooperation.
i !or to
President
rAM;ak
cc: r=a1 m i4311oa Smdy xostyrka. File
COMPANY
P.O, Box 229000 Son Diego, CA 92192-9000 (853) 587-3600 0 (858) 453-6034 Fax • Ueanae No. 7505U 191
CITY OF LA OUINTA
Eisenhower Street Pavement Rehabilitation Improvements & Misc Street Improvements
Project No. 2007.18A
Final quantity Adjustment Comparison
Actual Quanta Installed
Contractor
Item No Description Unit Bid DryUnit Price
Quantit New Total
Unit Price Extended Price
Cost Difference
1
Mobilization
LS
1
$20,000.00
1
$20,00000
$20,00000
$20,000.00
$0.00
2
Dust Control
LS
1
$8,000.00
1
$8,000 00
$8,000 00
$8,000.00
$0.00
3
Traffic Control
LS
1
$22,000 00
1
$22,000 00
$22,000.00
$22,000.00
$0.00
4
Manholes. P C Collars and Adjust to
Grade
EA
4
$1,500 00
8
$12,000.00
$1,500 00
$6,000 00
$6,000 00
5
Water Valves P C Collars and Adryst to
Grade
EA
22
$700 00
23
$16,100 00
$700.00
$15,400.00
$700 00
6
Remove and Reconstruct Crossgutter
SF
20
$60.00
0
$000
$6000
$1,20000
-$1,200.00
7
Traffic Signal Loops
EA
14
$290.00
27
$7,83000
$290.00
$4,06000
$3,770.00
8
Signing & Striping
LS
1
$7,00000
1
$7,00000
$7,00000
$7,000.00
$0.00
9
4" Golf Cart Path
SF
644
$1350
646
$8,721.00
$13.50
$8.69400
$2700
10
Curb Ramp Case
EA
1
$1,30000
1
$1,30000
$1,30000
$1,30000
$0.00
11
Remove & Dispose Existing AC Pavement
& Median Curb
SF
330
$14 00
330
$4,620 00
$14.00
$4,620.00
$0.00
12
Construct 6" Median Curb
LF
230
$1900
233
$4,427.00
$1900
$4,370.00
$5700
13
Construct StampsdColored PCC with
Running Bond Brick Pattern
SF
305
$1100
212
$2,332.00
$1100
$3,35500
-$1,02300
14
AC Paving 5"AC over 6" AS
SF
430
$13.00
660
$8,580 00
$13.00
$5,590 00
$2,990.00
15
AC Paving Match Existing
SF
300
$42 00
570
$23,940 00
$42 00
$12.600 00
$11,340 00
16
Signing and Striping
LS
1
$3,500 00
1
$3,500.00
$3,500 00
$3,500.00
$000
17
Not Used -Alternate
0
$0.00
$000
$000
$000
18
Not Used -Alternate
0
$0.00
$000
$000
$000
19
Grind & Stockpile A Pavement or Use as
Base
SF
65,900
$0 58
63,638
$36,910.04
$0.58
$38,222.00
-$1,311 96
20
AC Paving 5" AC over 6" AB
SF
65,900
$3.40
63,638
$216.369 20
$3 40
$224,060 00
-$7,690 80
WKDIR#1
Cart Path Sidewalk Landscape Repairs
LS
1
$6,663.09
1
$6.663 09
$6,663 09
$6,663 09
$0.00
Total
$410,292.33
$396,634.09
$13,658.24
•ligi 192
Titf 4 4 Qab&
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Adoption of a Resolution to Extend the
Time for Completion of the Off -Site Improvements for
Tract Map No. 32070, Codorniz, RJT Homes -
Codorniz, LLC
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution to extend the time for completion of the off -site improvements as
specified in the approved Subdivision Improvement Agreement (SIA) to April 30, 2009
for Tract Map No. 32070, Codorniz, RJT Homes - Codorniz, LLC.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Codorniz (Tract Map No. 32070) is located on the southeast corner of Avenue 52 and
Jefferson Street (Attachment 1).
On November 3, 2005, the City and RJT Homes - Codorniz, LLC entered into a SIA for
Codorniz. Section 6 of the SIA requires: "that the subdivision improvements shall be
complete within twelve months after the approval of the SIA. Failure by Subdivider to
begin or complete construction of the Improvements within the specified time periods
shall constitute cause for City, in its sole discretion and when it deems necessary, to
declare Subdivider in default of this SIA, to revise improvement security requirements
as necessary to ensure completion of the improvements, and/or to require
193
modifications in the standards or sequencing of the improvements in response to
changes in standards or conditions affecting or affected by the improvements.
On April 17, 2007, the City Council adopted a Resolution granting a time extension for
the completion of the off -site improvements as specified in the approved SIA to
December 31, 2007.
On April 1, 2008, the City Council adopted a Resolution granting a second time
extension for the completion of the off -site improvements as specified in the approved
SIA to May 30, 2008.
In a letter dated October 27, 2008 (Attachment 2), the developer requested a time
extension for the off -site improvements to April 30, 2009. The improvements on
Jefferson Street are complete. The remaining off -site improvements include the
meandering sidewalk, landscaping, storm drain and street improvements on Avenue
52, which are being coordinated with the City's Avenue 52 Bridge Improvement
Project. Staff has prepared the attached resolution which provides for approval of the
third time extension of the SIA for the off -site improvements.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council to extend the time for completion of the
off -site improvements as specified in the approved Subdivision Improvement
Agreement to April 30, 2009 for Tract Map No. 32070, Codorniz; or
2. Do not adopt a Resolution of the City Council to extend the time for completion
of the off -site improvements as specified in the approved Subdivision
Improvement Agreement to April 30, 2009 for Tract Map No. 32070, Codorniz;
or
3. Provide staff with alternative direction.
Respectfully submitted,
mothy R. jonL P.E.
Public Works Dire riCity Engineer
194
Approved for submission by:
r)l� � ZZ),
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Letter from RJT Homes — Codorniz, LLC, dated October 27,
2008
195
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA QUINTA, CALIFORNIA, GRANTING AN
EXTENSION OF TIME FOR THE COMPLETION OF THE
OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE
APPROVED SUBDIVISION IMPROVEMENT AGREEMENT
TO APRIL 30, 2009 FOR TRACT MAP NO. 32070,
CODORNIZ.
WHEREAS, the City Council approved the Subdivision Improvement
Agreement (SIA) for Tract Map No. 32070, Codorniz, on November 3, 2005; and
WHEREAS, Section 6. Completion of Improvements, of the approved SIA
requires that the Subdivider begin construction of the improvements within ninety
days and complete the construction within twelve months after the approval of the
Agreement; and
WHEREAS, failure by the Subdivider to complete construction of the
improvements by May 30, 2008, shall constitute cause for the City, in its sole
discretion and when it deems necessary, to declare the Subdivider in default of the
approved agreement; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the
City Council's sole and absolute discretion, an extension of time for completion of
the improvements with additions or revisions to the terms and conditions of the
Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
Section 1. The time for the completion of the off -site improvements as
required by the approved SIA is extended to April 30, 2009.
Section 2. The time extension for completing the improvements shall expire
when City offices close for regular business on April 30, 2009. If the Subdivider
has not completed the improvements, the City, in its sole discretion and when
deems necessary, may declare the Subdivider in default of the Agreement.
Section 3. The provided security amount as required in the approved SIA is
satisfactory. No additional securities are required.
196
Resolution No. 2009-
Tract Map No. 32070, Codorniz
Adopted: January 20, 2009
Page 2
Section 4. All other terms, responsibilities and conditions as listed in the
approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 20th day of January 2009, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
W. 197
ATTACHMENT 1
TM 32070 CODORNIZ
6M AVENE
641h AVOM
VICINITY MA
NOT TO SCALE
CITY COUNCIL MEETING: January 20, 2009
ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion
of the Off -Site Improvements for Tract Map No. 32070, Codorniz
APPLICANT: Mr. Chad Meyer, RJT Homes — Codorniz, LLC
198
1RECE.ATTACHMENT 2
OCT 2 8 2008
RJT HomeglbUL nWORKS
October 27, 2008
Timothy R. Jonasson, P.E.
78-495 Calle Tampico
La Quinta, CA 92253
RE: Tract 32070
Mr. Jonasson,
RJT respectfully requests a time extension for the Off -Site Subdivision Improvement
Agreement.
The remaining improvements are expected to be complete by April 2009.
Thank you for r continuing patience on this matter.
Chad Meyer
Project Manager
199
P.O. Box 00, La Quints, CA 92247 (760) 564-6555 FAX (760) 584-W05
Twyl 4 4 Q9mr6j
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Adoption of a Resolution Accepting a
Donation from the La Quinta Historical Society
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _r
CONSENT CALENDAR: J
STUDY SESSION:
PUBLIC HEARING:
Adopt a Resolution of the City Council accepting a cash donation from the La
Quinta Historical Society.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Society would like to donate $2,500 toward the Historic Mural at the La Quinta
Museum and $1,000 toward historical programming. The donation is the Society's
contribution toward the cost of the museum mural and educating the community about
local history.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council accepting a donation from the La Quinta
Historical Society; or
2. Do not adopt a Resolution of the City Council accepting a donation from the La
Quinta Historical Society; or
3.' Provide staff with alternative direction
200
Respectfully submitted,
Edie Hylton
Community Services Director
Approved for submission by:
Thomas P. Genovese, City Manager
q
2 2�1
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, ACCEPTING A DONATION
FROM THE LA QUINTA HISTORICAL SOCIETY
WHEREAS, on December 18, 2008, the La Quinta Historical Society
generously offered a donation of thirty-five hundred dollars ($3,500) to be given to
the City of La Quinta Museum as a contribution toward the historic mural and
historical programs; and
WHEREAS, the donation was offered to the City of La Quinta and was not
given to or limited to the use of any particular employee or official; and
WHEREAS, it is in the best interest of the City of La Quinta to accept the
donation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
La Quinta, California, as follows:
The City of La Quinta hereby accepts the donation of thirty-five
hundred dollars ($3,500) for the Historic Mural and historical programs
located at the La Quinta Museum from the La Quinta Historical
Society;
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 201" day of January 2009, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
202
Resolution No. 2009-
La Quint& Historical Society
Adopted: January 20, 2009
Page 2
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
"'� ' 203
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Adoption of a Resolution Adopting Ticket
Distribution Policy
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _/-
CONSENT CALENDAR: ' W
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution establishing the City of La Quinta's Ticket Distribution Policy
relating to the distribution of tickets and passes to public officials.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
In December of 2008, the Fair Political Practices Commission (FPPC) amended the
regulations governing the distribution of tickets received by public agencies and
distributed to, or at the behest of, public officials. This was done in response to
certain highly publicized situations, such as one involving the City of Anaheim, where
the City owns various sporting and event venues and routinely had distributed a large
number of tickets to the city officials for their use or for their further distribution.
FPPC Regulation 18944.1 (Attachment 1) now requires that unless the officials report
the value of the tickets or passes they receive as income, the tickets may only be
distributed in accordance with an officially adopted policy requiring that the distribution
�_ 204
of tickets and passes accomplish public purposes of the agency. To ensure that the
distribution and use of the tickets and passes accomplish a public purpose, and that
the distribution and use of tickets are made known to the public, public agencies must
adopt a written policy outlining the public purposes which can be served by the
distribution and use of the tickets and passes. This policy must be posted on the
City's website. In addition, all of the tickets distributed pursuant to the policy must be
accounted for on a very detailed reporting form, which tracks the number of tickets or
passes, who they were distributed to, their value, and the public purpose served by the
distribution and use by public officials. A copy of the form is Attachment 2. The City
Manager or his designee will be responsible for completing, verifying and posting the
forms on the City's webpage.
One important limitation which is required to be in the policy is a strict limitation on
transfers of tickets or passes once they have been distributed. If a ticket or pass is
distributed to a public official pursuant to the distribution policy, the official may not
transfer the ticket or pass to any person outside his or her immediate family. Thus, for
example, if something prevents the official from attending the event, he or she may
not transfer the ticket or event to any person other than their spouse or child for the
spouse's or child's personal use. Instead, the tickets or passes must be returned
unused to the City Manager.
The City is an official sponsor of the Bob Hope Chrysler Classic Tournament (Classic).
Pursuant to the City's agreement with the Desert Classic Charities, the City receives
tickets/passes to various Classic events. The City Manager's office is prepared to
distribute the tickets in accordance with the Ticket Distribution Policy, if it is adopted
by the City Council. The City Attorney's office has determined that provided that the
City adopts the Resolution for Ticket Distribution Policy, then the Classic tickets
distributed and used pursuant to the policy are not gifts, provided that the Form 802 is
completed and posted on the City's webpage within 30 days of after the ticket
distribution.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a resolution establishing the City of La Quinta's Ticket Distribution Policy
relating to the distribution of tickets and passes to public officials; or
2. Do not adopt a resolution establishing a Ticket Distribution Policy and authorize
the City Manager to distribute the Bob Hope Classic tickets and passes and
report the value of the tickets and passes as income to the recipients; or
3. Provide staff with alternative direction.
,.w:. � 205
Respectfully submitted,
//4-N/"
Bret M. Plumlee
Assistant City Manager — Management Services
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. FPPC Regulation 18944.1
2. FPPC Form 802
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, ADOPTING A
TICKET DISTRIBUTION POLICY
WHEREAS, from time to time the City of La Quinta (the "City") receives
event tickets and/or passes from public and private entities and individuals;
WHEREAS, such tickets and/or passes are public resources;
WHEREAS, the City desires to use such tickets and/or passes to further
governmental and public purposes, such as the promotion of City businesses,
resources, programs, and facilities;
WHEREAS, the furtherance of governmental and public purposes may require
the distribution of said tickets and/or passes to "public officials," as that term is
defined by Government Code section 82048 and Fair Political Practices
Commission Regulation 18701; and
WHEREAS, Fair Political Practices Commission Regulation 18944.1,
subdivision (c) requires that any distribution of tickets and/or passes to, or at the
behest of, City officials must be made pursuant to a duly adopted written policy if
such distribution is made under Fair Political Practices Commission, Regulation
18944.1, subdivision (b)(2);
WHEREAS, Fair Political Practices Commission Regulation 18944.1,
subdivision (b)(2) pertains to the City's receipt of equal or greater value in
exchange for the distribution of a ticket and/or pass to its officials;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, that the City of La Quinta hereby adopts the following Ticket
Distribution Policy:
City of La Quinta Ticket Distribution Policy
1. Definitions.
a. "City" shall mean and refer to the City of La Quinta.
b. "City Official" shall mean and refer to the City's "public
officials", as that term is defined by Government Code section
82048 and Fair Political Practices Commission Regulation
18701.
207
Resolution 2009-
Ticket Distribution Policy
January 20, 2009
Page 2 of 5
C. "FPPC" shall mean and refer to the California Fair Political
Practices Commission.
d. "Policy" shall mean and refer to this Ticket Distribution Policy.
e. "Ticket" or "ticket" shall mean and refer to a "ticket or pass" as
that term is defined in FPPC Regulation 18944.1, as amended
from time to time, but which currently defines a "ticket or pass"
as admission to a facility, event, show, or performance for an
entertainment, amusement, recreational, or similar purpose.
2. Purpose of Policy. The purpose of this Policy is to ensure that all
tickets the City receives from public and private entities and individuals are
distributed in furtherance of governmental and/or public purposes.
3. Limitation. This Policy shall only apply to the City's distribution of
tickets to, or at the behest of, a City Official.
4. Ticket Distribution Public Purposes. The City may accomplish one or
more of the following governmental and/or public purposes through the distribution
of tickets to, or at the behest of, a City Official. The following list is illustrative
rather than exhaustive:
a. Promotion of business activity within the City.
b. Promotion of City -owned businesses.
C. Promotion of community resources available to City residents,
including charitable and nonprofit organization resources.
d. Promotion of City resources available to City residents.
e. Promotion of community programs available to City residents,
including charitable and nonprofit organization programs.
f. Promotion of City -run, sponsored or supported community
programs.
g. Promotion of private facilities available for City resident use,
including charitable and nonprofit organization facilities.
h. Promotion of City facilities available for City resident use.
i. Promotion of City growth and development.
208
Resolution 2009-
Ticket Distribution Policy
January 20, 2009
Page 3 of 5
Promotion of the City -owned Silver Rock Resort.
k. Promotion of the Bob Hope Classic to the extent any portion of
the events comprising the Bob Hope Classic occurs within or
adjacent to the City's boundaries and may benefit City
businesses and/or the City's reputation.
Promotion of City tourism on a local, state, national or
worldwide scale.
m. Promotion of City recognition, visibility, and/or profile on a local,
state, national or worldwide scale.
n. Promotion of open government by City Official appearances,
participation and/or availability at business and/or community
events.
5. Additional Ticket Distribution Public Purposes Related to the Bob Hope
Classic. Participation by City Officials in the ticketed events and activities hosted
by the Bob Hope Classic is important to provide an opportunity for City leaders to
be involved in the City's largest special event. By attending the week long
activities, included ticketed activities, City Officials have the ability to meet and
greet residents and visitors to the City. Moreover, City Officials are accountable
for the funding and support that the City contributes to the Bob Hope Classic, and
therefore attendance at ticketed events is necessary for City Officials to provide
suggested improvements to the Bob Hope Classic Board of Directors and City staff
that will enhance and improve the overall event and its economic and public impact
on the City.
6. Public Purpose Requirement. The distribution of any ticket by the City
to, or at the behest of, a City official shall accomplish a governmental and/or public
purpose.
7. Transfer Prohibition. The transfer by any City Official of any ticket
distributed to such City Official pursuant to this Policy to any other person, except
to members of the City Official's immediate family for their personal use, is
prohibited.
8. Website Posting. This Policy shall be posted on the City website in a
prominent fashion.
9. Website Disclosure. The distribution of a ticket or tickets pursuant to
this Policy shall be posted on the City website in a prominent fashion within thirty
209
Resolution 2009-
Ticket Distribution Policy
January 20, 2009
Page 4 of 5
(30) days after the ticket distribution. Such posting shall use FPPC California Form
802 or such alternate form as from time to time the FPPC may designate.
10. Designation of Agency Head. For the purpose of implementing this
policy, and completing and posting the FPPC California Form 802, the City
Manager or his designee shall be the "Agency Head."
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 20th day of January, 2009, by the following vote to wit:
AYES:Council Members
NOES:
ABSENT:
ABSTAIN:
ATTEST:
VERONICA MONTECINO, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
DON ADOLPH, Mayor
City of La Quinta, California
W 210
Resolution 2009-
Ticket Distribution Policy
January 20, 2009
Page 5 of 5
M. KATHERINE JENSON , City Attorney
City of La Quinta, California
... 211
muacnment 7
Repeal 2 Cal. Code Regs. Section 18944.1 to read:
5
,
6
7
The
defter
tieket
to the ageney,
through
-aft
8
(a)
•bl ffi
gives
, l
I..
the
e
OF
eJ C .. the
passes offieial's
e f distribut:t:
the
r e,.ets
9 resY
be
se,e purpose
g passes
10
11 passes
is so limited
' I
by
the ageney;
and
by the gene. F
speei :e efF:eials
el
12
13 the
The
egeney;and
passesareeaffnarked
r aft),
14
15
16 distributed
faid to
whom
they
wefe
distfibuted.
17
18
19
is the ageney,
of nat the
20 the
21
tiekets or passes
to
any
pefsen
who
not aft Offleial Of
12/11/2008
18944.1 Amend
»...') 212
r use of the faeility and the distribution and use of the passes er tieketS are regulated by a
5 effleial and his or her spouse aflA immediate family berause the offleial has an effieial
10 pewers agreement, and the distf ibtAien and use of the passes or fiekets are regulated by
11
an effleially adapted pelie), of the agene)-
12 Adopt 2 Cal. Code Regs. Section 18944.1 to read:
13 & 18944.1. Gifts: Tickets or Passes to Events.
14 For purposes of this regulation "ticket or pass" means admission to a facility,
15 event show, or performance for an entertainment amusement recreational, or similar
16 puroose.
17 (a) Ticket or pass provided by source other than official's agency. A ticket or
18 pass provided to an official for his or her admission to an event at which the official
19 performs a ceremonial role or function on behalf of the agency is not a gift to the official.
20 (b) Ticket or pass provided to official by official's agency.
21 (1) When an agency provides a ticket or pass to an official of that agency, the
22 ticket or pass is not subject to the provisions of this regulation provided that the official
23 treats the ticket or pass as income consistent with applicable state and federal income tax
12/11/2008 2 18944.1 Amend
'....O, 213
laws and the agency reports the distribution of the ticket or pass as income to the official
in complying with the provisions of subdivision (d) below.
(2) When an agency provides a ticket or pass to a public official that otherwise
meets the definition of gift under Section 82028 and is not exempt under applicable
Commission regulations, the official will meet the burden under Section 82028 that equal
or greater value has been provided in exchange therefor, provided that all of the
following requirements are met:
(A) With respect to a ticket or pass from an outside source provided to an official
9 by the official's agency
10 (i) The ticket or pass is not earmarked by the original source for use by the agency
11 official who uses the ticket or pass:
12 (ii) The agency determines, in its sole discretion, which official may use the ticket
13 or pass.
14 (iii) The distribution of the ticket or pass b the he agency is made in accordance
15 with a policy adopted b the he agency in accordance with subdivision (c) below.
16 (B) With respect to a ticket or pass provided by the official's agency to an agency
17 official, which ticket or pass the agency obtains (i) pursuant to the terms of a contract for
18 use of public property,(ii) because the agency controls the event (such as a state or
19 county fair). or (iii) that is purchased b the at fair market value, the distribution
20 of the ticket or pass is made in accordance with subdivision (c) below.
21 (c) Any distribution of tickets or passes under subdivision (b)(2) by an agency
22 or at the behest of, its officials must be made pursuant to a written policy duly adopted by
23 legislative or governing body of the agency that state the public pumoses to be
12/11/2008 3 18944.1 Amend
'M.:,J l 214
accomplished by the agency policy If the agency maintains a website the written policy
shall be posted on the website in a prominent fashion The written policy shall contain, at
a minimum, the followine:
(1) a provision setting forth the public purposes of the agency to be accomplished
by the distribution of tickets or passes;
6 (2) a provision requiring that the distribution of any ticket or pass by the agency
to or at the behest of an official accomplish a public purpose of the agency, and
(3) a provision prohibiting the transfer by any official of any ticket or pass,
distributed to such official pursuant to the agency policy, to any other person, except to
10 members of the official's immediate family solely for their personal use.
11 (d) The distribution of a ticket or pass pursuant to this regulation including a
12 ticket or pass that is provided to the official under subdivision (b)(1) above, shall be
13 posted on a form provided by the Commission in a prominent fashion on the agency's
14 website within 30 days after the distribution If the agency does not maintain a website,
15 the form shall be maintained as a public record be subject to inspection and copying
16 under Section 81008(a) and be forwarded to the Commission for posting on its website.
17 The posting shall include the following:
18 (1) the name of the person receiving the ticket or pass except that if the ticket or
19 pass is distributed to an organization outside the agency, the agency may post the name,
20 address description of the organization and the number of tickets or passes provided to
21 the organization in lieu of posting the names of each individual from the organization;
22 (2) a description of the event;
23 () the date of the event;
12/11/2008 4 18944.1 Amend 21
.0...
1 (4)
2 (5)
the face value of the ticket or pass;
the number of tickets or passes
provided to each person;
3 U
if the ticket or pass is behested,
the name of the official who behested the
4 ticket or pass; and
5 (7) a description of the public purpose under which the distribution was made or
6 alternativelL that the ticket or pass was distributed as income to the official.
7 (e) The Commission recognizes the discretion of the legislative or ovg erning
8 body of an agency to determine whether the distribution of a ticket or pass serves a
9 leeitimate public purpose of the aeencv, provided the determination is consistent with
10 state law
11 (fl The provisions of subdivision (b) apply only to the benefits the official
12 receives by the admission and are not applicable to any other benefits the official may
13 receive that are not included with the admission, such as food or beverages, or any other
14 item presented to the official at the event.
15 NOTE: Authority cited: Section 83112, Government Code
16 Reference: Section 82028 Government Code.
12/11/2008 5 18944.1 Amend
'� 216
Attachment 2
Tickets Provided by
Event For Which Tickets Were I
Date of Event: J_J_
A Public Document TCKETS PROVIDED AGENCY
AGENCY REPORRT
Date Stamp • • ,
• •
For Official Use Only
❑ Amendment (expiarn m comment section)
Description of Event:
Cost of Admission: $.
Date of Original Filing:
(month, day, year)
Agency Event ❑ Yes ❑ No (Identify source of tickets below.)
Name of Outside Source of Ticket(s) Provided to Agency:
Number of Tickets Received: Ticket(s) Provided to Agency: 'C1
3. Agency Official(s) Receiving Ticket(s) (use
(Last. First)
or Organization
Name of Behesting Agency Official:
Name of Individual or Organization:
Description of Organization:
of Tickets I' " for
(at the behest of an agency official)
❑ Pursuant to Contract
or
Number of Tickets
Address of Organization:
Number and Street CM State Zip Code
Purpose for Distribution: (Describe the governmental or public purpose for the distribution to the organization.)
5, Verification
I have determined that it is in the interests of the agency to accept this gift and use it for the official agency business described above.
Signature of Agency Head or Designee Print Name Tale (month. day year)
Comment: (use this space or an attachment for any additional information
FPPC Form 802 (draft-Dec/08)
FPPC Toll -Free Helpline: 8661ASK-FPPC (866127"772)
• 217
Tickets Provided by
Agency Report
A Public Document
This form is for use by all state and local government
agencies to disclose the distribution of tickets or passes
that allow admission to facilities, events, shows, or
performances for entertainment, amusement, recreational,
or similar purposes. The agency must complete Form
802 identifying agency officials who receive tickets or
passes from the agency as well as other individuals
and organizations that receive tickets or passes at the
behest of agency officials. Form 802 must be posted in a
prominent fashion on the agency's website.
Gifts of Tickets or Passes to Public Officials: FPPC
Regulation 18944.1 sets out the circumstances under
which an agency's distribution of tickets or passes to or
at the behest of an official in the agency does not result
in a gift to the official. (Regulation 18944.1 is available
on the FPPC website at www.fppc.ca.gov.) Even though
the distribution of tickets or passesto.a public I
under the regulation is not a30 th,. Icial, ffagency
must disclose the distributfin Form. The(ficial
does not have to disclose0icke(or pates receii�d or
distributed under the regu�tion)n his,0 her Statement
of Economic Interests (Forrrf 7l but tickets or passes
received or distributed by the official that do not fall under
the regulation may be subject to disclosure on the official's
Form 700 and subject to gift limits.
Posting Form 802
The Form 802 must be posted on the agency's website
within 30 days after the distribution. If the agency does
not maintain a website, the form must be maintained by
the agency as a public record, be available for public
inspection and copying, and be forwarded to the FPPC for
posting on its website.
Part 1. Agency Identification
List the agency's name and address and the name of an
agency contact. Mark the amendment box if changing any
information on a previously filed form and include the date
of the original filing.
Part 2. Event For Which Tickets Were Distributed
Provide the dates) of the event, a description of the event,
and the cost of admission. Check the box indicating
whether the event was an "agency event" (such as a
county fair, or an event for which the agency purchased
tickets). If the agency received the tickets from an outside
source, identify the source, the number of tickets received,
and check the box to Identify whether the tickets or passes
were provided to the agency:
Gratuitously (see Regulation 18944. 1 (b)(2)), or
Pursuant to a contract (see Regulation 18944.1(b)(3)).
Part 3. Agency Official(s) Receiving Ticket(s)
Disclose the name of each agency official that received
a ticket or pass and the number of tickets or passes the
official received. Also describe the governmental or
public purpose for which the official received the tickets or
passes.
Part 4. Individual or Organization Receiving Ticket(s)
If tickets or p8(5ses were distributed to an individual or
organization outside #jeagency at the behest of an official
of the agey, proviihe name of the official. Disclose
the name(8}zYf the incWidyals(s) who received the tickets
or passes and the nurfjliig'f of tickets or passes provided. It
the tickets passes were provided to an organization, the
ncy maypost the name. address, a description of the
p)tjanization and the number of tickets or passes provided
to the orMc affization in lieu of posting the name of each
individuk1hat received a ticket or pass. Also describe the
governmental or public purpose for the distribution to the
individual or organization.
Part 5. Verification
The agency head or his or her designee must sign the
form.
Privacy Information Notice
Information requested on all FPPC forms is used by the
FPPC to administer and enforce the Political Reform
Act (Government Code Sections 81000-91014 and
California Code of Regulations Sections 18109-18997).
All information required by these forms is mandated by
the Political Reform Act. Failure to provide all of the
information required by the Act is a violation subject to
administrative, criminal, or civil prosecution. All reports
and statements provided are public records open for public
inspection and reproduction.
If you have any questions regarding this Privacy Act
Notice, please contact the FPPC.
General Counsel
Fair Political Practices Commission
428 J Street, Suite 620
Sacramento, CA 95814
(916)322-5660
FPPC Form 802 (dren-Decl08)
FPPC Toll -Free Helpiine: 8661ASK-FPPC (8661275-3772)
218
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u �
c
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Veronica J. Montecino, CMC, City Clerk,,
DATE: January 20, 2009 �� ��
SUBJECT: Consent Calendar Item 16 — Revised Resolution
The City Attorney has recommended the addition of paragraph 4.a. to the
resolution adopting a proposed Ticket Distribution Policy. The item is on the
January 20, 2009 agenda for consideration by the City Council as Consent
Calendar Item No. 16. The language added to the resolution is underlined
and is on the third page.
A revised resolution is attached for your consideration at today's City
Council meeting.
cc: City Manager
Assistant City Manager -Administrative Services
Assistant City Manager -Development Services
Department Head
219
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, ADOPTING A
TICKET DISTRIBUTION POLICY
WHEREAS, from time to time the City of La Quinta (the "City") receives
event tickets and/or passes from public and private entities and individuals;
WHEREAS, such tickets and/or passes are public resources;
WHEREAS, the City desires to use such tickets and/or passes to further
governmental and public purposes, such as the promotion of City businesses,
resources, programs, and facilities;
WHEREAS, the furtherance of governmental and public purposes may require
the distribution of said tickets and/or passes to "public officials," as that term is
defined by Government Code section 82048 and Fair Political Practices
Commission Regulation 18701; and
WHEREAS, Fair Political Practices Commission Regulation 16944.1,
subdivision (c) requires that any distribution of tickets and/or passes to, or at the
behest of, City officials must be made pursuant to a duly adopted written policy if
such distribution is made under Fair Political Practices Commission Regulation
18944.1, subdivision (b)(2);
WHEREAS, Fair Political Practices Commission Regulation 18944.1,
subdivision (b)(2) pertains to the City's receipt of equal or greater value in
exchange for the distribution of a ticket and/or pass to its officials;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, that the City of La Quinta hereby adopts the following Ticket
Distribution Policy:
City of La Quinta Ticket Distribution Policy
1. Definitions.
a. "City" shall mean and refer to the City of La Quinta.
b. "City Official" shall mean and refer to the City's "public
officials", as that term is defined by Government Code section
82048 and Fair Political Practices Commission Regulation
18701.
220
\ Resolution 2009-
Ticket Distribution Policy
January 20, 2009
Page 2 of 5
C. "FPPC" shall mean and refer to the California Fair Political
Practices Commission.
d. "Policy" shall mean and refer to this Ticket Distribution Policy.
e. "Ticket" or "ticket" shall mean and refer to a "ticket or pass" as
that term is defined in FPPC Regulation 18944.1, as amended
from time to time, but which currently defines a "ticket or pass"
as admission to a facility, event, show, or performance for an
entertainment, amusement, recreational, or similar purpose.
2. Purpose of Policy. The purpose of this Policy is to ensure that all
tickets the City receives from public and private entities and individuals are
distributed in furtherance of governmental and/or public purposes.
3. Limitation. This Policy shall only apply to the City's distribution of
tickets to, or at the behest of, a City Official.
4. Ticket Distribution Public Purposes. The City may accomplish one or
more of the following governmental and/or public purposes through the distribution
of tickets to, or at the behest of, a City Official. The following list is illustrative
rather than exhaustive:
a. Promotion of business activity within the City.
b. Promotion of City -owned businesses.
C. Promotion of community resources available to City residents,
including charitable and nonprofit organization resources.
d. Promotion of City resources available to City residents.
e. Promotion of community programs available to City residents,
including charitable and nonprofit organization programs.
f. Promotion of City -run, sponsored or supported community
programs.
g. Promotion of private facilities available for City resident use,
including charitable and nonprofit organization facilities.
h. Promotion of City facilities available for City resident use.
i. Promotion of City growth and development.
221
Resolution 2009-
Ticket Distribution Policy
January 20, 2009
Page 3 of 5
j. Promotion of the City -owned Silver Rock Resort.
k. Promotion of the Bob Hope Classic to the extent any portion of
the events comprising the Bob Hope Classic occurs within or
adjacent to the City's boundaries and may benefit City
businesses and/or the City's reputation.
Promotion of City tourism on a local, state, national or
worldwide scale.
M. Promotion of City recognition, visibility, and/or profile on a local,
state, national or worldwide scale.
n. Promotion of open government by City Official appearances,
participation and/or availability at business and/or community
events.
o. Increasing public exposure to, and awareness of, the various
the public recreational, cultural, and education facilities available
to the public within the City of La Quinta, including, but not
limited to, the public recreational facilities located at SilverRock
Resort the La Quinta Library, the La Quinta Museum, the Senior
Center, the Civil Center Campus, and the La Quinta parks.
5. Additional Ticket Distribution Public Purposes Related to the Bob Hope
Classic. Participation by City Officials in the ticketed events and activities hosted
by the Bob Hope Classic is important to provide an opportunity for City leaders to
be involved in the City's largest special event. By attending the week long
activities, included ticketed activities, City Officials have the ability to meet and
greet residents and visitors to the City. Moreover, City Officials are accountable
for the funding and support that the City contributes to the Bob Hope Classic, and
therefore attendance at ticketed events is necessary for City Officials to provide
suggested improvements to the Bob Hope Classic Board of Directors and City staff
that will enhance and improve the overall event and its economic and public impact
on the City.
6. Public Purpose Requirement. The distribution of any ticket by the City
to, or at the behest of, a City official shall accomplish a governmental and/or public
purpose.
7. Transfer Prohibition. The transfer by any City Official of any ticket
distributed to such City Official pursuant to this Policy to any other person, except
to members of the City Official's immediate family for their personal use, is
prohibited.
222
® \ Resolution 2009-
Ticket Distribution Policy
January 20, 2009
Page 4 of 5
8. Website Posting. This Policy shall be posted on the City website in a
prominent fashion.
9. Website Disclosure. The distribution of a ticket or tickets pursuant to
this Policy shall be posted on the City website in a prominent fashion within thirty
(30) days after the ticket distribution. Such posting shall use FPPC California Form
802 or such alternate form as from time to time the FPPC may designate.
10. Designation of Agency Head. For the purpose of implementing this
policy, and completing and posting the FPPC California Form 802, the City
Manager or his designee shall be the "Agency Head."
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 20th day of January, 2009, by the following vote to wit:
AYES:Council Members
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA MONTECINO, City Clerk
City of La Quinta, California
(City Seal)
223
Resolution 2009-
Ticket Distribution Policy
January 20, 2009
Page 5 of 5
APPROVED AS TO FORM:
M. KATHERINE JENSON , City Attorney
City of La Quinta, California
224
o Lam o 4 44"
k
y
CA`NOF'rt�9
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Consideration of Selection of a
Representative to the Chamber of Commerce
Workshop/Information Exchange Committee and
Meeting Frequency
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the selection of a member of the City Council to serve for three consecutive
meetings of the Chamber of Commerce Workshop/Information Exchange Committee,
and select a preferred meeting schedule.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The City Council has established a policy of appointing one of its members to serve on
the Chamber Workshop Information Exchange Committee for three consecutive
meetings. Mayor Pro Tern Henderson was the last Council appointee to this
Committee and has attended three meetings. The rotation of appointees has been as
follows:
Mayor Pro Tern Henderson (10/7/08)
Council Member Osborne (3/18/08)
Council Member Sniff (10/2/07)
Mayor Adolph (4/3/07)
Council Member Kirk (9/19/06)
225
In order to continue this policy, a new Council representative should be appointed
at this time.
Historically, the City/Chamber Workshop/Information Exchange Committee meetings
have been held once every two months. However, the current representative chose to
hold the meetings on a monthly basis. Staff is seeking direction on meeting frequency
- monthly, every two months, or an alternative schedule.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Appoint a new Council Member as a representative to the Chamber of
Commerce Information/Exchange Committee Workshop, and select a preferred
meeting schedule; or
2. Do not appoint a new Council Member as a representative to the Chamber of
Commerce Information/Exchange Committee Workshop; or
3. Provide staff with alternative direction.
Respectfully submitted,
4&&164 -.1/
Douglas A. Eva
Assistant City anager - Development Services
Approved for submission by:
Thomas P. Genovese, City Manager
226
2
`&ty,, 444umrw
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Consideration of Formation and
Appointment of Two Members to an Ad -Hoc
Committee to Review the 3rd Quarter Grant
Requests
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
►r
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
6"11XW 0&V C9)0
PUBLIC HEARING:
As part of the 2008/2009 Fiscal Year Budget the City Council allocated $100,000
to fund Community Services Grants. Staff is requesting the formation of An Ad -
Hoc Committee comprised of two City Council members. This Ad -Hoc Committee
will review and recommend the 3`d Quarter (January 2009 — March 2009) grants to
City Council on February 3, 2009.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Establish an Ad -Hoc Committee to Consider 3`d Quarter Grant Requests and
to appoint two City Council members to serve; or
2. Do not Establish an Ad -Hoc Committee to Consider 3`d Quarter Grant
Requests and to appoint two City Council members to serve; or
3. Provide staff with alternative direction.
221
Respectfully submitted,
Edie Hylton
Community Services Director
Approved for submission by:
T
Thomas P. Genovese, City Manager
.M.. 228
T'itf oF 4Q
COUNCIL/RDA MEETING DATE: January 20, 2009
ITEM TITLE: Consideration of Implementation of
Village Sign Program and Approval of Sign Plans
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: 3
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve final plans for Village Sign Program, and direct staff to bring back detailed bid
specifications for City Council approval.
FISCAL IMPLICATIONS:
This is a Capital Improvement Project with a total budget of $442,000.
BACKGROUND AND OVERVIEW:
On October 7, 2008, the Redevelopment Agency Board considered design concepts
for the Village Sign Program. Design services were rendered by Best Signs, Inc. via a
contract for services agreement which commenced on May 1, 2008.
The scope of work entailed design and planning tasks in relation to development of a
Village Sign Program, which involved a number of meetings with staff as well as the
Chamber of Commerce and several Village merchants. The meetings facilitated
discussion of a comprehensive sign program for the La Quinta Village that would direct
people from Highway 1 1 1 and other major arterials into the Village area. Stake holders
expressed their support of the program, valuing its intent to increase traffic to the
Village and encourage more shopping, dining, and event participation.
The design selected by the Agency on October 7, 2008 was inspired by the
conceptual designs being developed for a City entrance monument at Highway 111,
near the Cliff House (Attachment 1). The base and face of the signs have architectural
features that would potentially complement the City's new entrance monument.
Implementation of the Village Sign Program is now being proposed given Best Signs
has submitted plans and specifications as well as a proposed number of signs and their
locations. The plans and specifications have been reviewed by both Development
Services and Public Works staff. (Attachment 2). Project components are outlined
below:
Major Roadway Signage. This component entails a total of 43 "major roadway"
signs to be placed along the following major corridors: Highway 1 1 1,
Washington Street, Jefferson Street, Eisenhower Drive, Calle Tampico, Avenue
52, and Avenue 54 (a location map is provided as Attachment 3). These signs
are intended to direct traffic from major arterials in La Quinta to the La Quinta
Village, in particular. Depending on the direction of the traffic flow, up to four
signs are being proposed per specific location.
For example, at the intersection of Highway 1 1 1 and Washington Street, signs
are proposed at the NW, SW, and NE sides of the intersection. Attachment 4
depicts how signs would look from a driver's perspective traveling: southbound
on Washington Street, just north of Highway 111 (near Del Taco); eastbound on
Highway 111, just west of Washington Street (near Beer Hunter); and
southbound on Washington Street, between Avenue 48 and Eisenhower Drive.
Local Directional Signage. This component entails 39 "local directional" signs
that are more destination -specific in nature and help guide approaching vehicles
and pedestrians. These signs are proposed mainly for the Village area and
would identify specific facilities, including: La Quinta Public Library, La Quinta
Museum, La Quinta Senior Center, Civic Center Campus, Fritz Burns Park, La
Quinta Community Park, and SilverRock Resort.
At this point, staff does not recommend installing pageantry banners due to initial cost
and cost to- maintain the banners. After further review, Council would need to
evaluate the existing decorative lights and banners in the Village prior to adding any
new pageantry banner signs.
The staff recommendation includes a standard competitive bidding process. However,
if Council has an immediate concern about the current economic conditions and their
affect on the welfare of local businesses, particularly in the Village area, an alternative
may be considered. Section 3.30.070(C) of the La Quinta Charter and Municipal Code
states that the "city council may authorize the award and execution of contracts for
public works projects without competitive bidding provided that such award is in the
best interest of the city or of the public health, safety and welfare." The City Council
230
and Redevelopment Agency have already made Health and Safety Code Section 33445
findings for this project at the time the Capital Improvement Program was approved.
Staff solicited an estimate from Best Signs for the implementation of the Major
Roadway Signage component, and received a quote of $183,596.75 (completion by
spring 2009). Staff has been working on this sign project with Best Signs since May 1,
2008, and deems Best Signs capable of successfully implementing the first component
of the Village Sign Program if the City Council so desires. Best Signs also worked on
signage for the City Hall expansion project, the La Quinta Museum, and several other
small projects throughout the City.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve final plans for the Village Sign Program, and direct staff to bring back
detailed bid specifications for City Council approval; or
2. Approve final plans for the Village Sign Program; make a finding per Code Section
3.30.070(C) that it is in the best interest of the City and the welfare of local
businesses to bypass the competitive bidding process; and direct the City
Manager to negotiate a contract with Best Signs, Inc. for a not -to -exceed amount
of $183,600; or
3. Do not approve sign plans or implementation of the Village Sign Program; or
4. Provide staff with alternative direction.
Respectfully submitted,
r
Douglas R. E ns
Assistant City Manager —Development Services
Approved for submission by:
/ � L
Thomas P. Genovese, City Manager
.1 231
Attachments: 1. Sign concept selected by the Agency Board
2. Village Sign Program Plans and Specifications
3. Location map for "major roadway" signs
4. Depiction of signs at Washington/Highway 111 intersection
232
Trailtdam filp Loeal VehlcularSign PrlmaryGatewaY Pageantry6annms PedesMan Guide Destination Monument
(warnmgton &Tampico) Vehicular Sign
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78-495 Calle Tampico
La Qwnta CA 92253
La Quinta Village
Wayfinding Signage Program
ISSUED NOVEMBER 21, 2009
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REPORTS & INFORMATIONAL ITEMS: / 9
COMMUNITY SERVICES COMMISSION
MINUTES
November 17, 2008
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 pm by Chairperson Leidner.
Commissioner Biegel led the audience in the Pledge of Allegiance.
PRESENT: Commissioners Biegel, Brodsky, Darroch, Fitzpatrick, Gassman, Quill,
Chairperson Leidner
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; Christina Calderon, Recreation Supervisor;
and Angela Guereque, Senior Secretary
PUBLIC COMMENT - None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Gassman/Fitzpatrick to confirm the
agenda. Motion carried unanimously.
PRESENTATIONS - NONE.
APPROVAL OF MINUTES
1. Approval of October 13, 2008 Minutes
Motion - It was moved by Commissioners Fitzpatrick/Biegel to approve the minutes
as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
PUBLIC HEARING - None.
BUSINESS ITEMS
1. Consideration of Park Repairs and Improvements
254 ,
Community Services Commission Minutes November 17, 2008
_2_
Mr. Howlett presented the staff report.
Mr. Howlett stated that the new playground equipment for Fritz Burns Park may
include an interactive "Simon Says" feature. Commissioner Fitzpatrick asked if the
new equipment will be ADA compliant in which Mr. Howlett stated it would be.
Commissioner Brodsky asked if skate stoppers would be used to prevent the
damage to the sidewalk tiles at Fritz Burns Park. Mr. Howlett stated that he would
look into that.
Commissioner Gassman stated that the Commission should table the items on the
list that are not health or safety related.
Commissioner Quill asked staff where the money comes from for the
improvements. Director Hylton stated that there are funds set aside for equipment
replacement and Quimby Funds have been allocated for land acquisitions, Sports
Complex Rehabilitation, and lighting at Colonel Paige. Commissioner Quill stated
that the Master Plan survey showed that residents want more fitness and health in
the City.
Commissioner Biegel stated she agreed that safety items should be considered and
the grass volleyball and disc golf could wait until the economy is different.
Commissioner Fitzpatrick suggested the City look into partnering with Eisenhower
Medical Center to help increase the disability amenities at Fritz Burns Park.
Commissioner Fitzpatrick suggested the City partnership for a kid's project to tile
the Desert Pride sandbox. Director Hylton stated that a decision needs to be made
on whether to keep the sandbox or remove it.
Chairperson Leidner stated that he is concerned about the finances the City is
going to be facing and feels the Commission needs to be fiscally responsible. He
suggested approving the park projects with the removal of the grass volleyball and
the disc golf.
Commissioner Quill stated that she represents a huge portion of La Quinta residents
who have young children at home that would like things to do such as the grass
volleyball and disc golf.
Motion — It was moved by Commissioners Gassman/Fitzpatrick to recommend the
proposed park improvements as revised by deleting the Adams Park trail and
curbing; deleting the Seasons Retention Grass Volleyball; and deleting the 9-hole
disc golf for the Fiscal Year 2009/2010 Budget. Motion carried with Commissioner
Quill opposing.
255
Community Services Commission Minutes November 17, 2008
-3-
Commissioner Quill stated she would like City Council to include all park projects
that pertain to fitness and health into the Fiscal Year 2009/2010 Budget.
2. Consideration of Participation in Holiday Tree Lighting Ceremony and Breakfast
with Santa
Director Hylton presented the staff report.
Commissioners Gassman and Fitzpatrick volunteered to participate in the Holiday
Tree Lighting Ceremony and the Breakfast with Santa.
Commissioner Biegel volunteered to participate in the Breakfast with Santa.
Commissioner Darroch volunteered to participate in the Holiday Tree Lighting
Ceremony.
Motion - It was moved by Commissioners Biegel/Fitzpatrick to appoint
Commissioners Biegel, Fitzpatrick, and Gassman to assist with the Tree Lighting
Ceremony and Commissioners Darroch, Fitzpatrick, and Gassman to assist with the
Breakfast with Santa. Motion carried unanimously.
STUDY SESSION - None.
DEPARTMENT REPORTS
1. Monthly Department Report for October 2008
Commissioner Fitzpatrick suggested that if the deficit in Volunteer hours affects
staff time she would like to be contacted to help out whenever needed.
Commissioners Fitzpatrick and Gassman suggested the Savor A Taste be scheduled
later in the evenings and/or to hold it in the Summer months. Ms. Calderon stated
that the Savor A Taste partners are trying to make the dining tour valley wide.
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended.
2. Calendar of Monthly Events
PUBLIC HEARING - None.
256'
Community 8ervioes Commission Minutes November 17, 2008
-4-
OPEN DISCUSSION
Commissioner Brodsky suggested the City of La Quinta have a "Sister City."
Commissioner Quill stated that she thought the City Council had been approached
about that and they were not interested.
ADJOURNMENT
It was moved by Commissioners Biegel/Gassman to adjourn the Community
Services Commission meeting at 6:52 p.m. Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on December
8, 2008 commencing at 5:30 p.m. in the City of La Quinta Study Session Room,
78-495 Calle Tampico, La Quinta, CA 92253.
Submitted by:
Angela Guereque
Community Services Senior Secretary
257
REPORT/INFORMATIONAL ITEM: c, l
INVESTMENT ADVISORY BOARD
Meeting
December 10, 2008
CALL TO ORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 4:30 p.m. by Chairman Ross, followed by the Pledge of Allegiance.
PRESENT: Board Members Ross, Rassi and Park
ABSENT: Board Members Moulin and Deniel
OTHERS PRESENT: John Falconer, Finance Director, Vianka Orrantia, Senior
Secretary and Mr. Bryan Gruber of Lance Soil & Lunghard,
LLP, CPA
II Public Comment — None
III CONFIRMATION OF AGENDA —
Chairman Ross suggested that Section VI, item A be the first item of
discussion. Board concurred.
Chairman Ross suggested to staff that Section V, item B be postponed for
discussion until the January meeting when Board Member Moulin is present.
Board concurred.
AT THIS TIME SECTION VI, ITEM A WAS DISCUSSED
Mr. Bryan Gruber of Lance Soil, & Lunghard, LLP, CPA presented the Audited
Financial Statement. Mr. Gruber advised that he would review the audit as it
relates to the cash and investments and the City's reporting requirements as it
is disclosed in the City's Comprehensive Annual Financial Report. Mr. Gruber
further advised that the firm conducts two interim audits during the fiscal year
and one additional audit at year-end. Mr. Gruber advised that this year's audit
was subject to additional audit requirements based on the auditing standards,
which consisted of an in-depth and detailed review of internal controls, (as part
of the interim audit review were a review of internal controls specifically related
to investments), in addition to a walk-thru of transactions and investment
purchases. Mr. Gruber advised that there were no deficiencies or findings to be
reported relating to their review of investments. Also included in the interim
and year-end audits were a review of the investments for compliance to the
Investment Policy, a year-end audit of the city's cash and investments through
confirmation of third party, (banking and institutions) and an audit of the
reconciliation of cash and investments. 258
Investment Advisory Board
Minutes
December 10, 2008
Mr. Gruber advised that the City did not record the GASB market value
adjustment, therefore this item was reported and disclosed as an audit
difference and considered to be immaterial to the financial statements. Mr.
Gruber summarized the firm's audit review of the Comprehensive Annual
Financial Report (CAFR) and it's compliance with GASB Statement 40, along
with a summary of GASB Statement 40. Mr. Gruber advised that there were no
material violations to be noted. Mr. Gruber reviewed the footnote on page 45,
which discloses the city's cash on hand as of June 30, 2008 at $197,368,414
in addition to the city's investment policy and restrictions and limitations. Mr.
Gruber further advised that the footnote also discloses the city's policy as it
relates to credit rating along with the credit ratings as of June 30, 2008. Also
disclosed in the footnote was segmented time distribution of the portfolio as of
June 30, 2008. Mr. Gruber advised that GASB Statement 40 requires a
disclosure of investments with issuers that exceed 5 % of the portfolio which is
reflected on page 47 of the CAFR. Mr. Gruber further advised that the
statement and the footnote disclose the city's risk related to custodial credit
risk.
In response to Chairman Ross, Mr. Gruber advised that the interim audit was
subject to additional standards that were not previously implemented, and
therefore resulted in the in-depth and detailed audit.
In response to Board Member Park, Mr. Gruber advised that all audits are
scheduled.
In response to Chairman Ross, Mr, Gruber advised that the LAIF balances are
confirmed directly through the LAIF Pool.
In response to Board Member Park, Mr. Gruber advised that they do no review
LAIF's audits.
In response to Chairman Ross, Mr. Gruber advised that the reporting of post
retirement benefits is a result of GASB Statement 45 which requires all cities to
report their liabilities associated with other posted benefits provided, which will
be implemented by June 30, 2009. In response to Chairman Ross, Mr. Gruber
advised that the number of retirees and the amount of benefits to be paid out
will determine the liability and its materiality.
Board Member Rassi complemented Mr. Gruber on his overview.
In response to Chairman Ross, Mr. Falconer advised that with the new
statement of auditing standards the firm cannot conduct two roles within a city,
2
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Investment Advisory Board
Minutes
December 10, 2008
(i.e. management service and audit firm). Mr. Gruber advised that these two
functions are required to be separated.
In Board Member Moulin's absence, Mr. Falconer asked Mr. Gruber to comment
on the cash flow statement within the Treasurer's report.
Mr. Gruber advised that a cash flow analysis is performed by the City to
determine cash needs for the next six months, along with determining how
much should be invested and how much should remain liquid. Mr. Gruber also
advised that part of the audit is to audit the cash flow analysis and advised that
there were no findings to be reported.
Chairman Ross on behalf of the Board thanked Mr. Gruber for his report.
Noted and Filed
A. Approval of Minutes of Meeting on November 12, 2008 for the
Investment Advisory Board.
MOTION - It was moved by Board Members Park/Bassi to approve the
minutes of November 12, 2008. Motion carried unanimously.
V BUSINESS SESSION
A. Transmittal of Treasury Report for October, 2008
Mr. Falconer presented and reviewed the staff report advising the Board
that the portfolio has declined by $7 million due to the construction
activities, with the main construction project on 481" Avenue and Adams.
The payments for 48`" Avenue and Adams are near complete with the
retention on the contract remaining. Mr. Falconer advised that the
average portfolio has increased slightly by four days to fifty-five days,
with investments mainly in T-Bills; as a result the yields will decline in the
upcoming months, with the current yields down slightly by three basis
points.
Mr. Falconer advised that upon review of the sweep account and the
decrease of the sweep earnings it was decided to discontinue the sweep
account at this time, as a result that bank costs will be paid out of the
earning analysis.
3
2 6 0
Investment Advisory Board
Minutes
December 10, 2008
In response to Chairman Ross, Mr. Falconer advised that correct term
when the bank fees are more than the earnings is net decrease.
In response to Board Member Rassi, Mr. Falconer advised that the city
has never paid hard dollar costs on the sweep account previously due to
the interesting earnings on the account.
Mr. Falconer advised that the last of the GE Capital commercial paper
held by the City matured at 5.2% and was rolled into a T-Bill at 1.368%.
He further advised that due to the current economy, he would not be
investing in commercial paper at this time.
Chairman Ross commended staff on incorporating the suggested changes
to page 7 of the Treasurer's Report. Chairman Ross stated that the
words "Bond Draw" were still reflected in the second column under
"Investments Sold/Matured Section," and it was his recollection that they
were to be removed. After general discussion amongst the Board and
staff it was agreed that staff review the previous meeting minutes and
report back to the Board with their findings.
Mr. Falconer advised that page 9 reflects a major change in the cash flow
due to a purchase of the Washington Street Apartments near Darby
Street, purchased in the month of October for $4.1 million.
MOTION - It was moved by Board Members Park/Rassi to approve,
receive and file the Treasury Report for October 2008. Motion carried
unanimously.
B. Continued Consideration of the Fiscal Year 2008/2009 Work Plan
The Board agreed to continue discussion of the Fiscal Year 2008/2009
Work Plan to the January meeting.
MOTION - It was moved by Board Members Park/Rassi to approve the suggested
changes and continue the discussion of the Fiscal Year 2008/09 Work
Plan to the January meeting. Motion carried unanimously.
VI CORRESPONDENCE AND WRITTEN MATERIAL
A. City of La Quinta FY 2007/2008 Audited Financial Statements
Noted and Filed
9
261
Investment Advisory Board December 10, 2008
Minutes
B . Month End Cash Report - November, 2008
Mr. Falconer presented and reviewed the Month End Cash Report
advising that the interest rates have declined and page 3 of the report
reflects the following for the month of November: 3-month Bill was
previously at 1.5% and is now down at .005%; 6-month Bill was
purchased at $2 million with the bill yielding on December 11, 2008 at
2.3%. Mr. Falconer also advised that page 11 reflects the LAIF rates
with a slight decline from September 30, 2008 at 2.77% to the month of
October 30, 2008 at 2.51 % with the overall portfolio at $63 billion.
General discussion ensued amongst Board the regarding the economy and
foreclosures within the city.
Noted and Filed
C. Pooled Money Investment Board Report - September, 2009
In response to Chairman Ross, Mr. Falconer advised that most cities at
this time are reducing their investments in LAIF due to immediate cash
needs but also advised that if other agencies need to invest their monies
that LAIF would be a safe investment at this time. Mr. Falconer advised
that due to the current California economy there might be some
hesitation to invest in LAIF for fear of the state impounding funds, which
the state cannot do.
Noted and Filed
D. November 25, 2008 Joint Meeting Minutes with the City Council
Mr. Falconer advised that the meeting minutes for the joint meeting with
City Council were not available; upon availability they would be
forwarded to the Investment Board. Mr. Falconer also advised that
during the joint meeting staff was directed to include in the agenda the
Marketing and Economic Development Marketing Plan.
Chairman Ross advised that these items derived from his question
regarding business incubator activities.
In response to Board Member Rassi, Mr. Falconer advised that the
Economic Development Division in the City Manager's office prepares the
reports.
5
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Investment Advisory Board December 10, 2008
Minutes
VII BOARD MEMBER ITEMS
Chairman Ross advised that there was one item for discussion but due to Board
Member Deniel's absence that this item would be discussed at the next
scheduled meeting.
Vill Adjournment
MOTION - It was moved by Board Members Rassi/Park to adjourn the meeting
at 5:30 p.m. Motion carried unanimously.
Su itted
Vianka Orrantia,
Senior Secretary
6
263
REPORTS/INFORMATIONAL ITEM: 2- I
MINUTES
ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
November 5, 2008
CALL TO ORDER
10:05 a.m.
A. This regular meeting of the Architecture and Landscaping
Review Committee was called to order at 10:05 a.m. by
Planning Manager David Sawyer who led the Committee in the
flag salute.
B. Committee Members present: Ronald Fitzpatrick and Ray
Rooker. Committee Member Arnold joined the meeting at
10:30 a.m.
C. Staff present: Planning Director Les Johnson, Planning Manager
David Sawyer, Principal Planner Andrew Mogensen, Assistant
Planner Eric Ceja, and Secretary Monika Radeva.
II. PUBLIC COMMENT:
Richard Petri, 78-810 Sunbrook Lane, La Quinta, CA 92253,
introduced himself and said his property was located between Miles
Avenue and Coldbrook Lane in La Quinta. Mr. Petri presented the
Committee with pictures of a wall he claimed was located on City
property that was falling down and the landscaping was not
maintained. Mr. Petri stated that he had reported this to the City
Manager, the Mayor, the Planning Department, and the person in
charge of landscaping the area. The wall is in close proximity to Mr.
Petri's property. He said the wall was becoming a fire hazard. He
presented pictures to the Committee showing there was no
landscaping, debris had collected all around the yard, and pipes were
exposed.
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Architecture & Landscape Review Committee
Minutes
November 5, 2008
Mr. Petri said he lived right across the street from the Vista Dunes
Courtyard Homes located on the north side of Miles Avenue, west of
Adams Street. He stated that he had been told that the City could not
do anything about the unmaintained property, but yet Vista Dunes'
landscaping was taken care of. Mr. Petri informed the Committee that
he would like the City to take care of the wall and nuisance
landscaping because if it fell down it would fall on his property.
Planning Manager David Sawyer informed Mr. Petri that the
Architecture and Landscaping Review Committee did not have any
responsibility or authority over the issue he presented. Mr. Petri asked
who would be the responsible party to address this issue. Planning
Manager Sawyer replied he would need more detail regarding the
property and its location. He invited Mr. Petri to stop by the Planning
Department counter after the meeting so staff could obtain the
necessary information from Mr. Petri and address the problem.
Mr. Petri asked staff to provide him with a copy of the minutes as
proof that he had informed the City of this issue in case it was to
became a problem in the future.
Committee Member Rooker expressed interest in examining the site
and made a note of Mr. Petri's address.
Committee Member Fitzpatrick asked staff if the City's Public Works
Department would be the one handling complaints of this type.
Planning Manager Sawyer replied that without more detailed
information regarding the exact location of the property, staff would
not be able to answer any questions.
Planning Manager Sawyer asked Mr. Petri to please stop by the
Planning Department counter after the meeting in order for staff to
obtain the necessary information from him to address the issue.
III. CONFIRMATION OF THE AGENDA: Confirmed
IV. CONSENT CALENDAR:
Staff asked if there were any changes to the Minutes of October 1,
2008. It was moved and seconded by Committee Members
Fitzpatrick/Rooker to approve the minutes as submitted. AYES:
Committee Member Fitzpatrick and Rooker. NOES: None. ABSENT:
Committee Member Arnold.
265
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Architecture & Landscape Review Committee
Minutes
November 5, 2008
V. BUSINESS ITEMS:
A. Final Landscaping Plans 2008-041 a request of The Quarry at
La Quinta for the review of final landscaping plans for the
expansion of a maintenance facility located north of Tom Fazio
Lane and south of Cahuilla Park Road within the Quarry at La
Quinta.
Principal Planner Andrew Mogensen presented the information
contained in the staff report, a copy of which is on file in the
Planning Department.
Present were Luke Taylor, Designer with RGA Landscape
Architects, Inc. and Charles W. McBride, Principal Architect
with Design Build Structures, Inc.
Committee Member Rooker asked staff why there was a need
to remove the existing Oleanders. Principal Planner Mogensen
replied that Oleanders are a poisonous species to pets, horses,
and people and the City usually required they be removed along
areas where residents would normally walk their pets; as in the
case along Tom Fazio Lane and Cahuilla Park Road. Even
though, Cahuilla Park Road was not a public right-of-way, it had
been identified as a location of the multi -purpose park trail in
the General Plan. Tom Fazio Lane, a private street, fit the
criteria of where people normally walk their pets, and therefore,
staff strongly discouraged the use of Oleanders along such
locations.
Committee Member Fitzpatrick said the report stated that
Oleanders would be acceptable if they were properly
maintained. He inquired as to what "properly maintained"
meant. Principal Planner Mogensen replied that the phrase did
not necessarily refer to maintaining the plants, but rather to
their location. Thus, staff required that Oleanders be removed
from any area that was viewed as a possible location for people
to walk their pets or utilize it for any other types of recreational
activities such as in a park, playground areas, trails, etc.
Committee Member Fitzpatrick asked the applicant why the
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Architecture & Landscape Review Committee
Minutes
November 5, 2008
plans did not show the Oleanders removed. Mr. Luke Taylor
replied that he did not realize there were Oleanders around the
entire property. The applicant had already planned on removing
the Oleanders along Cahuilla Park Road because the plants did
not blend in well with the designed landscaping.
Committee Member Fitzpatrick asked if the applicant would
comply with staff's condition to remove the Oleanders on Tom
Fazio Lane. Mr. Charles McBride explained the removal of the
Oleanders was not reflected on the plans because he did not
remember the condition. Since he was now aware of it, he
would ensure the applicant complied with the condition.
Committee Member Rooker said Oleanders were typically used
along the freeway and were not the appropriate plant species to
use for the entrance of a high -end development on Tom Fazio
Lane.
Committee Member Fitzpatrick wanted to confirm that the
applicant and staff had come to an agreement on the
enhancement of the maintenance building landscaping along
Cahuilla Park Road and Tom Fazio Lane. Mr. Taylor confirmed
an agreement had been reached.
There being no further questions, it was moved and seconded
by Committee Members Fitzpatrick/Rooker to adopt Minute
Motion 2008-021, recommending approval of Final Landscaping
Plans 2008-041, as recommended. AYES: Committee Member
Fitzpatrick and Rooker. NOES: None. ABSENT: Committee
Member Arnold.
B. Final Landscaping Plans 2008-043 a request of Washington
111, Ltd. (Bill Sanchez) for the review of final landscaping plans
for Phase 4 of the Washington Park Shopping Center located on
the northeast corner of Washington Street and Avenue 47.
Principal Planner Andrew Mogensen presented the information
contained in the staff report, a copy of which is on file in the
Planning Department.
Present was Mr. Luke Taylor, Designer with RGA Landscape
Architects, Inc.
4" 267
Architecture & Landscape Review Committee
Minutes
November 5, 2008
Committee Member Rooker asked staff if the revised plans
should show the water features as removed. Staff replied the
water features had been removed from the drawings.
Committee Member Fitzpatrick asked staff why the applicant
had not indicated the hanging, or climbing, landscaping on the
retaining walls as conditioned. Principal Planner Mogensen
replied that it was merely an oversight by the landscape
architect. Mr. Taylor explained he did not realize there was a
retaining wall on the back of Cahuilla Park Road and that was
what the condition referenced. He said the applicant would
comply with the condition.
Committee Member Fitzpatrick expressed concern regarding the
Planning Commission's position on water features. He
elaborated that developments posed intrusions on the
environment. He added the least we could do was try to soften
it by adding nice landscaping and water features because where
there was water, there was life. Committee Member Fitzpatrick
said water features would make the proposed shopping center
more people -friendly.
Committee Member Fitzpatrick asked the applicant if the
planters in the parking lot, identified on the plans were the
appropriate size. Mr. Taylor replied the planters were six by
eight feet and met staff's requirements.
Jason Arnold joined the Committee at 10:30 a.m.
Committee Member Fitzpatrick asked staff if there was a way
to inform the Planning Commission that he was concerned
about their decision to remove the water feature. Committee
Member Rooker said he concurred with Committee Member
Fitzpatrick and asked about the proper protocol to inform the
Planning Commission of the ALRC's position.
Planning Director Les Johnson replied the appropriate way to
address the Committee's concern would be during the Joint
Meeting with City Council on November 25, 2008. He also
mentioned that he could look into a joint meeting between the
Architecture and Landscape Review Committee and the
Planning Commission during which such concerns could be
addressed. He said he would add their concerns, under
268
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Architecture & Landscape Review Committee
Minutes
November 5, 2008
Director's Comments, in an upcoming Planning Commission
meeting.
Planning Director Johnson commented that during the last
Planning Commission's position was that it was not opposed to
water features, but wanted them to be well thought out, from
the standpoint of conservation. The Commission would not
favor large pools of water resulting in high evaporation when it
was one hundred and ten degrees Fahrenheit outside.
However, a creative approach to water features such as smaller
pumps with water trickling down, versus large pumps with
water spraying up, would be acceptable. The Planning
Commission's position was based on the minimal potential
benefit provided by water features to the general public in
comparison to the great amounts of energy and water
consumed. Unfortunately, this position was formed based on
other projects and in particular to water features placed at the
entrances of developments in which the residents never had any
direct connectivity, but only a remote visual reference while
driving through. This led to the blanket approach of considering
water features on a case -by -case basis. However, the
Commission did allow the Shoppes at La Quinta development to
keep three out of the four water features proposed, though the
Commission asked the developer to come back with a revised
well -thought out efficient design.
Committee Member Fitzpatrick asked if he could make a motion
to recommend approval of Final Landscaping Plans 2008-043
with the stipulation for the water feature to be considered for
reinstatement by the Planning Director.
Planning Director Johnson said the Site Development
entitlement had been approved. Staff could only report the
Committee's concerns to the Planning Commission. He could
not administratively reinstate it as the Planning Commission had
already ruled on it.
Committee Member Rooker also commented that a joint
meeting between the Architecture and Landscape Review
Committee and the Planning Commission would be a very good
opportunity for a discussion the use of turf and water features.
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Architecture & Landscape Review Committee
Minutes
November 5, 2008
Committee Member Rooker said he was pleased with the
exhibits provided which showed the entire neighborhood, how
the parking lots meandered and connected to one another, as
well as all of the adjacent buildings. He said this additional
information was very helpful to him in reviewing the plans and
he would like to see the same information being provided for
future projects. Further, the architecture at the ,northeast
corner of Washington Street and Avenue 47 was very
sensitively done. He hoped the Fresh & Easy grocery store at
the northeast corner of Calle Tampico and Desert Club Drive
would reflect the same sensitivity.
There being no further questions, it was moved and seconded
by Committee Members Fitzpatrick/Arnold to adopt Minute
Motion 2008-022, recommending approval of Final Landscape
Plans 2008-043, as recommended, with the understanding that
the Committee was concerned over the Planning Commission's
decision to remove the water feature. Unanimously approved.
C. Final Landscaping Plans 2008-042 a request of R. T. Hughes
Company, Inc. for the review of final landscaping plans for
Malaga Estates, Tentative Tract Map 33597, located on the
southwest corner of Avenue 60 and Madison Street.
Assistant Planner Eric Ceja presented the information contained
in the staff report, a copy of which is on file in the Planning
Department.
Committee Member Fitzpatrick asked if the Committee could
review the project and make a recommendation on it without
the applicant being present at the meeting. Staff replied the
Committee could review it.
Committee Member Rooker said he did not see any problems
with the project.
Committee Member Fitzpatrick commented on the water feature
proposed on this project because it was not interactive and its
sole purpose was to enhance the look of the community.
Planning Director Johnson explained this was the project that
brought the matter of water -efficiency forward and City Council
asked staff to establish standards for water features. This was
...z i 270
Architecture & Landscape Review Committee
Minutes
November 5, 2008
a subsequent action to the appeal being considered by Council
who did not uphold the decision of the Planning Commission to
remove the water feature because there were no established
standard. Concurrently, staff had received and was processing
CVWD's water -efficient landscaping provisions. The proposed
CVWD ordinance came on the heels of the Malaga Estates
landscaping in regards to turf and water features. This was one
of the reasons why La Quinta's Water -Efficient Landscaping
Ordinance was more conservative than the CVWD's ordinance.
Committee Member Fitzpatrick asked what was the City
Council's vote on the appeal. Planning Director Johnson replied
he could not recall exactly, but he believed that it was
unanimous in overturning the Planning Commission's decision.
Committee Member Fitzpatrick said he would like to have more
presentation materials and exhibits with projects as it aids in
visualization of how everything would come together. He said
he drove through the project, but the site was under
construction and he could not get an idea of what the final
product would be. He could not get a feel for the height of the
buildings, or what kind of materials would be used as well as
placement. This made it difficult for him to make an aesthetic
judgment on the project.
Committee Member Fitzpatrick expressed his dissatisfaction
with the submitted plans as they appeared to him to be more of
construction drawings with very detailed information. It did not
give him any idea as to aesthetics. He said he noticed, while he
was at the project, that the developer had used beautiful gates
and other features suggesting it to be a high -end development,
but he could not get any visuals from the plans provided.
Neither could he understand what type of homeowners the
developer was targeting and why there were only 57 units
identified.
Planning Director Johnson replied that staff would try to answer
the Committee's questions to the best of their ability; however,
it was important to keep in mind that these were Final
Landscaping Plans which were the end of the process. The
map, which had already been approved, was presented to the
ALRC at that time.
..$. 271
Architecture & Landscape Review Committee
Minutes
November 5, 2008
Committee Member Fitzpatrick said he wanted to obtain some
background information on the project. Planning Director
Johnson commented that historically there was a ten-year
Committee Member on the ALRC who could update the other
members on the history. Currently the Committee was faced
with the challenge of reviewing projects that had been
presented a year or two prior to their term. Planning Director
Johnson provided the Committee with the requested
background information on the project at hand.
Committee Member Fitzpatrick said he would preferred to have
seen what the proposed elevations were and the landscaping at
the front. He expressed his confusion as to why the turf
restrictions were being applied to some projects and not to
others. Planning Director Johnson explained the reason was
because this project was entitled prior to the current water -
efficiency provisions and the applicant complied with the
provisions in place at that time.
Committee Member Arnold asked if the Committee was
recommending approval of the entire final landscaping plans.
Planning Director Johnson replied that recommendation for
approval encompassed the wall as well.
Assistant Planner Ceja said the staff recommendation for the
ALRC's action included two recommendations: 1) Recommend
approval of the final landscaping plans to the Planning Director .
and, 2) Recommend approval of the wall plans to the Planning
Commission
There being no further questions, it was moved and seconded
by Committee Members Fitzpatrick/Rooker to -adopt Minute
Motion 2008-023, recommending approval of Final Landscape
Plans 2008-042, as recommended. Unanimously approved.
VI. CORRESPONDENCE AND WRITTEN MATERIAL: None
VII. COMMITTEE MEMBER ITEMS:
Committee Member Fitzpatrick said he received an e-mail from staff
requesting Committee Members to forward suggestions for discussion
at the Joint City Council Meeting on November 25, 2008.
Unfortunately, he was out of town and did not get the e-mail until
9..i 272
Architecture & Landscape Review Committee
Minutes
November 5, 2008
after the due date. He asked staff if there were any items that the
Committee needed to be aware of to discuss with City Council.
Planning Director Johnson said the actual agenda items would have to
be established. He was reviewing suggestions and would present a
list to the City Manager for consideration. He said common-themed
suggestions would be consolidated and staff would prepare reports for
those items consisting of a few descriptive paragraphs. That helps
keep the discussion focused as there is only forty-five minutes
available for discussion.
Committee Member Fitzpatrick asked if the Committee had the full
forty-five minutes with the Council. Planning Director Johnson
explained the protocol for the meeting.
Committee Member Fitzpatrick said he had been asked by some
residents, the reason for some median strips to be completed and
others half finished, or abandoned. He asked staff who would address
such issues and if the medians were a shared responsibility of the City
and the County.
Planning Director Johnson replied there was no one authority
responsible for medians and it depended on the location of the
median. He presented the example of the section of Monroe Street
where Committee Member Fitzpatrick resided. He said the median
was a shared responsibility between the County of Riverside and the
City of La Quinta. The median on Avenue 52 between Madison and
Monroe Streets was a shared responsibility between the Cities of Indio
and La Quinta. Planning Director Johnson said in both situations the
City of La Quinta had been ahead of the neighboring jurisdictions with
improvements which created some issues. He gave the example of the
Avenue 52 median in front of one of the projects on the La Quinta
side there is a concrete extruded curb and the other side, which is
under a different jurisdiction, has an asphalt formed curb. This is
because the other jurisdiction was not willing to commit financially
and participate in the improvements when they were being put in.
The street improvements were mandated by the City of La Quinta
from the developer through the entitlement process. If the property
across the street, under the other jurisdiction, were to develop, that
would be when the street improvements would be mandated from the
developer by the other jurisdiction.
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Architecture & Landscape Review Committee
Minutes
November 5, 2008
Planning Director Johnson explained that these types of street
improvements were managed by subdivision improvement agreements
and entered into at the time of the final map approval. The
subdivision improvement agreements required the developer to
establish bonds and determined a time period for execution and
completion of the improvements. However, the time frame could be
extended. He said during the last City Council Meeting there were
four or five subdivision improvement agreements that had been
presented for time extensions.
Committee Member Fitzpatrick asked if there was a limit to the
number of extensions that could be obtained. Planning Director
Johnson replied there was no established limit and it was up to the
discretion of the City Council to make that decision.
Committee Member Fitzpatrick asked about the status of the Farmers
Market that was continued by the Planning Commission. Planning
Director Johnson replied there were two items on the agenda. One
was for a Certified Farmers Market in Old Town to be held on
Sundays, which was approved and their opening would be on Sunday,
November 9, 2008. The second item was for a Certified Farmers
Market/Bazaar at the Benjamin Franklin Elementary School to be held
on Saturdays, which was continued to the November 25, 2008,
meeting. The applicant for the second item modified her request by
eliminating the farmers market and focusing more on the bazaar.
However, the Planning Commission raised some questions that the
applicant could not answer at the meeting. The item was continued
again and it appeared the applicant might withdraw her application
due to concerns expressed, by residents, regarding the proposal.
Committee Member Rooker said he submitted some items as
discussion topics for the joint meeting. He expressed his frustration
with the fact that by the time projects were presented to the ALRC, it
was too late in the process for the Committee to be able to address
anything. Committee Member Rooker said that if all the Committee
was doing was verifying that a wall was put in as instructed by the
Planning Commission then staff could do the same. He suggested
that for the ARLC recommendations to be effective the Committee
needed to review the projects early on and not when they were
already in the construction drawing phase. Further, he suggested that
staff have some architectural design guidelines such as in Old Town.
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Architecture & Landscape Review Committee
Minutes
November 5, 2008
Planning Director Johnson replied that Old Town was a project in The
Village and that general design guidelines had already been established
for The Village. Those same guidelines were applied to the project
located on Desert Club Drive and Calle Tampico and it was found that
the project was in conformance with the guidelines.
WII=aW_1►1►11Rt19/_19a11:1&65
Planning Commission Update:
Planning Manager David Sawyer said the Shoppes at La Quinta project
was reviewed by the Planning Commission during the last meeting and
recommended approval to the City Council. The project was
forwarded to City Council for official approval because of its proximity
and height of some of the buildings to the adjacent residential areas.
City Council would review the project as a Consent Item unless a
Council Member pulled it off calendar, then it would have to be
reviewed as a Public Hearing item, at a later date. The Planning
Commission recommended approval with consideration of the
comments made by the ALRC, with the exception of the water
feature. The project will be returned to the Planning Commission for
review of the water feature design changes.
IX. ADJOURNMENT
There being no further business, it was moved and seconded by Committee
Members Fitzpatrick/Rooker to adjourn this meeting of the Architecture and
Landscaping Review Committee to a Regular Meeting to be held on
December 3, 2008. This meeting was adjourned at 11:22 a.m. on November
5, 2008.
Respectfully su mitted,
MO KA RA EVA
Secretary
12n,.. 275
REPORTS/INFORMATIONAL ITEM:
MINUTES
HISTORIC PRESERVATION COMMISSION MEETING
A Regular meeting held in the Study Session Room
at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
November 20, 2008
ID -a --
This meeting of the Historic Preservation Commission was called to order by
Chairwoman Puente at 3:02 p.m. who asked for the roll call.
I. CALL TO ORDER
A. Roll Call.
Present: Commissioners Redmon, Sharp, Wilbur, Wright,
and Chairwoman Puente
Absent: None
Staff
Present: Planning Director Les Johnson, Principal Planner
Stan Sawa, and Secretary Monika Radeva.
II. PUBLIC COMMENT: None
III. CONFIRMATION OF THE AGENDA: Confirmed
IV. CONSENT CALENDAR:
A. It was moved and seconded by Commissioners Wright/Redmon to
approve the minutes of August 21, 2008, as submitted. Unanimously
approved.
V. BUSINESS ITEMS: None
VI. CORRESPONDENCE AND WRITTEN MATERIAL: None
276
Historic Preservation Commission
November 20, 2008
VII. COMMISSIONER ITEMS:
A. Reminder of Joint Meeting with the City Council.
Planning Director Les Johnson said the Joint Meeting with the City
Council would be held in the Study Sessions room and would begin at
6:30 p.m. He thanked the Commission Members for their comments
on the topics to be included on the joint meeting agenda. He said
staff would include two out of the five items that were suggested due
to time constraints.
Planning Director Johnson stated staff was working on the completion
of the report for the meeting. After completion the report would be
forwarded to the City Manager's office for approval. He informed the
Commission that the report would be delivered to the Commissioners
by 5:00 p.m. the following day, November 21, 2008.
Planning Director Johnson said the first item included on the report
was the Points Of Interest brochure. The second item was the
upcoming 2009 Historic Preservation Conference to be held in Palm
Springs. He said the joint meeting would be a good opportunity for
the Commission to discuss with Council what historically significant
locations should be highlighted during the upcoming Conference.
Planning Director Johnson stated staff could work with the
Commission in contacting whoever was in charge of organizing the
Conference to make him/her aware of the sites within the community;
i.e. the Museum or the La Quinta Resort, to see if there would be any
interest in incorporating any of those sites as tour sites during the
Conference.
Commissioner Wright said that Commissioner Redmon and he had
already approached Cindy Heitzman, Executive Director of the
California Preservation Foundation, during their attendance of the last
Conference and found there was no interest in doing anything like
that. He stated that Ms. Heitzman made it clear that the
arrangements were set in stone and the Conference would not include
sites outside of Palm Springs. Commissioner Wright said that it would
be a good idea to discuss this with the Council and possibly they
could send a follow-up letter to Ms. Heitzman.
277
Historic Preservation Commission
November 20, 2008
Commissioner Redmon said she had also tried to follow up with the
California Preservation Foundation, but her a -mails were never
answered.
Commissioner Wright stated that while the response was that
everything had already been set, it would be a nice gesture to have
something in writing from the Council. They could extend an
invitation to visit the City, conduct a tour or to contact the La Quinta
Historic Preservation Commission, even if the OHP decided not to take
advantage of the offer.
Planning Director Johnson explained that staff had put together very
brief paragraphs on each of the items on the agenda. Then he gave
an explanation on how the joint meeting would be conducted.
Planning Director Johnson stated the other items suggested were also
listed on the agenda, however, only in the format of headings. Those
items were: 1) the Historic Context Statement, 2) Demolition Permit
Requirements, and 3) a Museum update and the status of the Museum
Manager Assistant with the curation efforts. He said if the
Commission did not want to concentrate on the Historic Preservation
Conference, any of the other items could be substituted.
Commissioner Wright replied that the Conference should remain as a
main item on the agenda because City Council needed to be made
aware of the fact that the next Conference was going to be held in
Palm Springs. He said that was the main reason why Commissioner
Redmon and he had made it a point to talk to Cindy Heitzman and had
offered her the opportunity to visit the City of La Quinta shortly after
the Conference since she said she had never been to La Quinta.
Commissioner Wright asked staff if in light of the fact that the
litigations involving the Morgan House were almost over, it was safe
to bring up the Morgan House and discuss it. Planning Director
Johnson replied they could discuss it in very general context. He
added that staff was in communication with the new owners who
were supportive of the preservation and re -use of the Morgan House.
He said that staff had recently signed an environmental contract with
Impact Sciences who was hired as a sub -consultant for the resort.
They also hired Architectural Resources Group was a specialist in
adobe structures to do an assessment of the entire La Quinta Resort
community.
278
Historic Preservation Commission
November 20, 2008
Commissioner Sharp asked if the new owners were the Hilton Hotel.
Planning Director Johnson replied the Hilton Group was the one in
charge of operations and Pyramid was the owner of the hotel. He
mentioned that recently there was re -roofing completed on some of
the older bungalows and the work was exceptional in terms of
matching not only the materials, but also the original method used for
laying and mudding the tiles.
Commissioner Wright said he was asking because a year to two years
ago the City Attorney had given specific instructions not to mention
the Morgan House. Planning Director Johnson replied that the
litigation had not yet been resolved.
Planning Director Johnson asked the Commission to pick one of the
other three items to replace the Conference as a main item on the
agenda and move the Conference to alternate items. He explained
that the way the joint meeting was conducted last time was that the
Mayor addressed the Planning Commission Chairman, Ed Alderson,
and asked him what items the Commission would like to discuss.
Planning Director Johnson said that staff was anticipating the format
of the meeting to remain the same. He wanted to make sure that
Chairwoman Puente felt comfortable with presenting the items to the
Council Members and informed her that Planning Manager David
Sawyer, Principal Planner Stan Sawa, and he would all attend the
meeting in case she would prefer to have staff present the items or
needed staff's support.
Planning Director Johnson said he would pick one of the three items
to replace the Conference as a main topic of discussion and swap
them on the agenda. He reminded the Commission again that the joint
meeting was going to be held on November 25, 2008, at 6:30 p.m. in
the Study Session room and that the packet would be delivered to the
Commissioners by Friday, November 21, 2008.
VIII. PLANNING STAFF ITEMS:
A. Copy of 2007-2008 CLG Annual Report
Commissioner Redmon asked for clarification on several typographical
errors on the report. She inquired as to why the Ethics Brown Act
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Historic Preservation Commission
November 20, 2008
Seminar attended by Chairwoman Puente, and herself, the month
before had not been included under section "E. Training Received."
She said she noticed the timeframe the report encompassed was from
October 1, 2007, through September 30, 2007, and in this case the
training would be outside the scope of the report, but she wanted to
confirm that.
Planning Director Johnson replied she was correct and confirmed the
training would be included in the 2008-2009 CLG Annual Report.
Commissioner Wright said he also completed his Ethics Brown Act
Training on November 19, 2008.
Commissioner Wilbur noted that a letter handwritten by him was
misplaced in the packet and was included with the credentials of
Commissioner Redmon instead of his. He said he did not want that
letter included in the report asked staff to remove it.
Commissioner Wright said the letter was not included with
Commissioner Redmon's credentials, but rather with Commissioner
Sharp's.
Commissioner Wilbur asked staff if he could submit a revised resume
to be included in the report. Principal Planner Stan Sawa replied he
could. Commissioner Wilbur said he would submit his resume to staff
by Monday, November 24, 2008.
Chairwoman Puente asked staff to provide her with a copy of the final
draft of the 2007-2008 CLG Annual Report. Staff replied they would.
Commissioners Wilbur, Redmon, Sharp, and Wright stated they did not
want the final copy of the report.
Commissioner Wright referenced the last sentence under I, C, Design
Review Responsibilities, on page #1 of the report. He asked staff
what was the established process for defining what structures were
historically significant and who had the burden of determining that.
Planning Director Johnson replied it had to pass the Planning
Department staff. He explained that since the Historic Records Survey
was updated in 2006, the Planning Department gave a copy of the
records to the Building and Safety Department. He added his
understanding was that at that time, the Building and Safety
Department committed to updating their system and flagged the
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Historic Preservation Commission
November 20, 2008
properties identified in the Survey so that when someone were to
come to the City not only with a request for demolition, but also with
a request for a major addition or alteration to a historically significant
structure, the staff member working on the plan check would see the
flag and would notify the Planning Department staff. Usually, this
type of requests would be reviewed by either, Principal Planner Sawa,
Planning Manager Sawyer, or Planning Director Johnson. Once
notified, the Planning staff would go over the plans and what was
being proposed with Building and Safety Department's staff and
determine if it should be handled administratively or through other
avenues.
Commissioner Wright said he was concerned because the majority of
the historically significant structures that had been lost were due to
the fact that they were never identified in the Statement and the City
and staff were never even aware they existed until it was too late.
Thus, if staff was only relying on the Statement, structures not
identified, but yet historically significant, would be overlooked. He
stated that as long as the determination of the historic significance of
a structure was in the hands of the Planning staff, he knew it would
be handled correctly because staff would pay attention to the date it
was built and even if the structure was not identified in the
Statement, the time frame during which it was built and its age would
raise red flags.
Planning Director Johnson explained the Survey provided to the
Building and Safety Department to red flag the identified historically
significant properties was completed by CRM TECH in 2006. He said
the Survey was very comprehensive and it included structures that
qualified only on the basis of their building date. Planning Director
Johnson stated the position of the Planning Department was to have
the Building and Safety Department red flag all properties that were
identified in the Survey.
Commissioner Wright asked staff if the age of an old structure would
raise a red flag even if it was not included in the Statement. He said
there were a couple of haciendas that were lost because they were
not identified. He noted as the City continued to annex property and
add additional areas in the Sphere of Influence, especially out in the
Thermal area, there might be structures that would not be listed in the
Statement and staff would have to look further into it.
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Historic Preservation Commission
November 20, 2008
Planning Director Johnson replied if and when the City of La Quinta
annexed property that would be a matter that staff would have to file.
A lot would depend on the size of the property being annexed and
how much staff was or was not, aware of its history. If it was a
matter of a few hundred acres, and it was essentially vacant land, it
would not require another survey. But if it included thousands of
acres and staff was not fully aware of its history, the property would
either have to be flagged for an update or the City would have to try
to obtain a Survey update within a reasonable period of time.
Planning Director Johnson said the last Survey was extremely
comprehensive and it took CRM TECH a tremendous amount of time
to complete. He said there should not be any more properties in the
community that had not yet been inventoried.
Planning Director Johnson said if and when the City does annex
property it would be on an annexation -by -annexation basis for
assessment and determination as to how much additional information
was needed. He said currently there were two potential annexation
areas that were at various stages of being processed and one of them
did not have anything on it.
Commissioner Redmon wanted to clarify that when referring to the
identification of these areas staff was referring to the Historic Records
Survey or were they referring to the Historic Context Statement.
Commissioner Wright replied he was referring to the Survey.
Planning Director Johnson said staff was referring to the Survey as
well, and it was the Historic Records Survey that was provided to the
Building and Safety Department to red flag the identified properties.
Commissioner Wilbur pointed out to staff one more typographical error
on the Certified Local Government Program — 2007-2008 Annual
Report. Staff noted the correction.
Commissioner Wright asked staff if the Commission needed to make a
motion to approve the report. Planning Director Johnson replied no
motion was required for the approval of the report, it was only
provided for the Commission to review and make comments to staff.
He thanked the Commission for the feedback provided.
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Historic Preservation Commission
November 20, 2008
X. ADJOURNMENT
There being no further business, it was moved and seconded by
Commissioners Wright/Wilbur to adjourn this Meeting of the Historic
Preservation Commission to the next Regular Meeting to be held on
December 18, 2008. This meeting of the Historic Preservation Commission
was adjourned at 3:27 p.m. Unanimously approved.
S*e:M
Secretary
283
REPORTS/INFORMATIONAL ITEM: A3
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
November 12, 2008
CALL TO ORDER
7:04 P.M.
A. This meeting of the Planning Commission was called to order at 7:04
p.m. by Chairman Ed Alderson who asked Commissioner Weber to lead
the flag salute.
B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert
Wilkinson, and Chairman Ed Alderson.
C. Staff present: Planning Director Les Johnson, Principal Engineer Ed
Wimmer, Planning Manager David Sawyer, City Attorney Kathy Jenson ,
Principal Planner Andrew Mogensen, Assistant Planner Yvonne Franco,
and Executive Secretary Carolyn Walker.
II. PUBLIC COMMENT:
Gayle Cady, 82-831 Avenue 54, Vista Santa Rosa, CA, complimented the City
on the City's equestrian signs and brought some sample signs for the
Commissioners to view. She suggested the City considering including
directional signs for Lake Cahuilla as well as some equestrian crossing signs at
various intersections.
III. CONFIRMATION OF THE AGENDA: Confirmed
IV. CONSENT CALENDAR:
Chairman Alderson asked if there were any changes to the Minutes of October
28, 2008. There being no changes, or corrections, it was moved and seconded
by Commissioners Barrows/Wilkinson to approve the minutes as submitted.
Unanimously approved.
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Planning Commission Minutes
November 12, 2008
V. PUBLIC HEARINGS:
A. Reversion to Acreage 2008-005; a request of Stantec Consulting for
Stamko Development Co. for consideration of Reversion to Acreage RA
2008-005 (36058-R), located east of Adams Street, south of Auto
Centre Drive, west of La Quinta Drive.
Chairman Alderson recused himself from this item and turned the meeting
over to Vice Chairperson Katie Barrows who opened the public hearing
and asked for the staff report.
Principal Planner Andrew Mogensen presented the staff report, a copy of
which is on file in the Planning Department.
Commissioner Quill commented on the maintenance conditions and the
fact they would be cleaned up. Staff pointed out the condition which
referenced the maintenance of screening and landscaping and the public
right -of way. Staff added there was a mass grading plan permit in Public
Works which has not been approved yet. When the City Council approves
this application the grading permit can then be approved.
Commissioner Quill asked a question about follow-through on the mass
grading permit. Staff explained the procedures to be followed.
Commissioner Quill asked if any problems on the site could be addressed
by Code Enforcement. City Attorney Jenson said the Municipal Code has
a whole provision on grading permits (issued for the site) and if the City
Engineer finds any condition he considers unsafe he can require that it be
removed.
Commissioner Quill asked about the date of the mass grading permit.
Planning Director Johnson explained the status of the current grading
permit and the procedures to be followed for the approval of that permit.
He also discussed the need for the applicant to maintain the stockpiling
of material that is on the northern portion of the site. It was a 3:1 slope
stockpile that was part of the activity for the JC Penney site.
Commissioner Wilkinson asked about the history of the site including any
complaints or previous code enforcement issues. Planning Director
Johnson said he did not believe there had been any Code Enforcement
issues.
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Planning Commission Minutes
November 12, 2008
There being no further questions of staff, Vice Chairperson Barrows
asked if there were any applicant representatives or comments.
The applicant, Chris Clarke 2205 North Poinsettia, Manhattan Beach CA
90266, commented on the economic conditions around the world, and
specifically, this community. She pointed out that JC Penney had pulled
out of this site and she has had to revert the acreage. She gave some
background on the property and the grading permit history. She outlined
what her plans were for the future of this site. She said she will comply
with the mass grading permit on file with Public Works. She said they
have had no complaints in the past eight or nine years.
She commented on Condition No. 23, which states: "The applicant shall
furnish security, in a form acceptable to the City, and in an amount
sufficient to guarantee compliance with the approved Fugitive Dust
Control Plan provisions as submitted with its application for a grading
permit." She said the City has had a $40,000 (cash) deposit, for a
number of years and she did not understand what the condition meant in
reference to a "sufficient deposit". She said the City had held the money
for eight years and asked what was the "security" they were referring to.
City Attorney Jenson said it was her understanding there were stockpiles
and some other things that could potentially need to be addressed. She
spoke to the City Engineer regarding the purpose of that bond and it was
to restore, or revert, the site back.
Ms. Clarke said she was a little confused as to what the site was to be
restored to.
City Attorney Jenson replied it would have to be reverted back to a site
without stockpiles. Ms. Clarke said the stockpiles currently met the City's
codes.
Ms. Clarke also said the City has had an open-ended condition for the
$40,000 bond, and the site has already been graded. She asked what
was the City asking her to restore the site to. City Attorney Jenson said
there were also PM-10 issues and the site was not finished. It was still
in a rough graded condition and would continue to need PM-10 control.
Ms. Clarke said she understood that and was not asking for the $40,000
back. She was asking about the amount of security and said if the
$40,000 wasn't enough she should be informed as to exactly what
additional amount would be needed. City Attorney Jenson asked if she
•:
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November 12, 2008
was referring to additional security. Ms. Clarke said she was unclear on
the matter. The City Attorney suggested Public Works staff respond.
Principal Engineer Wimmer said the amount of security would only be
that which would be appropriate to the reversion of the acreage. If the
amount (when it is calculated) was less than $40,000 the difference
would be refunded. If it was more, the applicant would be asked for
additional funds. At this time they did not have the calculations
completed to specifically answer the question.
Ms. Clarke said she was still confused as to what was requested on the
reversion of acreage and the previous request for bonding. Principal
Engineer Wimmer said the amount of money needed to secure PM-10
coverage had not yet been calculated and repeated his explanation of the
amount as noted above.
Ms. Clarke pointed out she had given the Planning Commission Secretary
a copy of additional resolution corrections (copies of which were given to
the Commissioners). She added she was still confused and she said,
after six maps, the deposit amount should have been calculated and
specifically stated.
Vice Chairperson Barrows asked about the resolution corrections and Ms.
Clarke said they were very minor in nature.
Commissioner Quill asked if Ms. Clarke was only concerned about the
one condition, mentioning the security deposit, but she was all right with
everything else. Ms. Clarke responded she was.
There being no further applicant comments Vice Chairperson Barrows
asked if there was any public comment.
Suzanne Albert, 47510 Villa Florence, La Quinta, said her property backs
up to the Adams property. She said she had been there for five years,
through all the changes. She had one concern which was to plant trees,
as promised by each developer, instead of having the unattractive green
fence. She commented on the amount of dust in her home and requested
trees be planted on Adams Street.
Judy Harrison 47145 Via Orvieto, La Quinta, was confused as to what
was meant by reversion of acreage. She asked what the applicant was
trying to do. She commented on the JC Penney site being approved and
the major construction and traffic on Adams Street. She stated she
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admired the fact the applicant did provide the polymer spray to keep
down the dust, but she has been to City hall many times about the dust
problem for the properties behind Lowes, Target, as well as those south
of St. Francis Church. She commended Stamko again for the polymer
but asked what it means to revert acreage.
Principal Planner Mogensen explained the background of the site and the
fact the applicant was trying to revert this to a single parcel, instead of
multiple parcels since that is what it was originally. Mrs. Harrison asked
what that meant, did that make it commercial or multi -family. Staff gave
her an explanation of what the reversion would entail and the number of
parcels.
Mrs. Harrison commented on a recent occurrence involving a severe dust
storm and how it affected her and her neighbors. She explained the steps
she took to attempt to correct the problem and emphasized the City need
to pay closer attention to PM-10 control. She commended Stamko again
for their use of the polymer spray to hold down the dust.
There being no further questions, or public comment, Vice Chairperson
Barrows closed the public participation portion of the meeting and opened
the matter for Commission discussion.
Commissioner Weber gave a synopsis of what the $40,000 held by the
City was actually for. He said it is there to make sure the City can take
care of any remediation issues, and in essence it was a bond. He said
that was standard procedure, until the property was put into its final
state. The City holds this bond, in trust, to be sure there are no financial
repercussions which could fall back onto the City of La Quinta. City
Attorney Jenson said that was correct.
Commissioner Weber added that the $40,000 amount was established
years ago with the City's best calculation of the potential liability if the
applicant did not perform as requested.
Commission Weber asked if when this property is regraded, will an action
take place to make sure it is kept in compliance with PM-10 regulations.
City Attorney Jenson responded to his question and explained what was
necessary to release the bond.
Commissioner Weber commented the concern to the citizens and the City
was with PM-10 issues on this site and others. He asked if Public Works
would be responsible for the inspections. Staff replied it would.
Planning Commission Minutes
November 12, 2008
Commissioner Weber asked about the trees Mrs. Harrison was
referencing. He was under the assumption she was referring to the trees
on the Adams Street frontage. He said there was currently a lot of
landscaping already in place and asked if there were any trees that had
been promised and not planted as yet. Planning Director Johnson said
with the entitlement for the JC Penney project there was a landscape
plan that included trees. He added if that project went forward the trees
would be included in that entitlement. However, he said there was a
perimeter landscaping established and full street improvements included
on Adams Street. That is not typically the case. He explained why the
balance of the improvements were not in and what was needed.
Commissioner Weber asked if there was anything deficient. Planning
Director Johnson said there was nothing deficient at this point.
City Attorney Jenson advised the Commission about the extension of a
site development permit and that would be the appropriate time to
condition whether or not something further should be done.
Commissioner Weber said he understood the dust concern, but wasn't
sure if they were actually coming from this site. He said he was pleased
that it has been landscaped as it is not a normal practice. He
commended the applicant, the owner, and the City for planning ahead so
the citizens could enjoy at least a partially improved streetscape.
There being no further questions, or public comment, Vice Chairperson
Barrows closed the public participation portion of the meeting and opened
the matter for Commission discussion.
There being no further discussion, it was moved and seconded by
Commissioners Quill/Weber to approve Resolution 2008-032 for
Reversion to Acreage 2008-005 as submitted. AYES: Commissioners
Quill, Weber, Wilkinson, and Vice Chairperson Barrows. NOES: None.
ABSTAIN: None. ABSENT: Chairman Alderson
B. Site Development Permit 2006-866 Time Extension No. 1; a request of
Trans West Housing, Inc. for consideration of a one-year time extension
for Site Development Permit 2008-866, for the construction of an
equestrian facility, located on the east side of Monroe Street, '/4 mile
south of Avenue 54.
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Chairman Alderson re -joined the meeting and opened the public hearing
and asked for the staff report.
Principal Planner Andrew Mogensen presented the staff report, a copy of
which is on file in the Planning Department.
Chairman Alderson asked about the second gate access and back road
and asked if that was an addition. Staff said it had not been added and
had been there all along.
Chairman Alderson asked about the conditions in italics. He asked if they
were the same as the previously approved conditions or had they been
added and were they germaine to the issue. Staff said they had been
added and were germaine to the issue.
Chairman Alderson asked if the applicant had seen them and was in
agreement with them. Staff said they had and they were. He added the
specific condition regarding bonding was recommended by the applicant.
There being no further questions of staff, Chairman Alderson asked if
there were any applicant representatives or comments.
Applicant's representative, Ms. Marty Butler, introduced herself and
stated she would like to wait to hear what concerns nearby neighbors
had. She said Trans West was very enthusiastic in going forward and
have been working closely with the Public Works Department. They do
have funds set aside and are not asking for an extension without
anticipating that they would go forward. She stated this was an integral
part of the Griffin Ranch and a very key and important part of the project
as well as an asset to the City of La Quinta.
There being no further applicant comments Chairman Alderson asked if
there was any public comment.
Gayle Cady, 82831 Avenue 54, Vista Santa Rosa, said she was here to
support the project. She said the City had a wonderful opportunity to
help Griffin Ranch and encouraged everyone to support this project as the
equestrian community had been looking forward to this for so long. She
urged the Commissioners to approve the extension.
Betty M Smith, P O Box 732, 82470 Avenue 54, La Quinta CA, spoke
on behalf of the project and spoke highly of some of the parties involved.
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She said the group planned very well for its neighbors and praised the
planning and management of the Griffin Ranch. She noted the equestrian
nature of the area and that she is in support of the project and urged the
Commissioners to vote in favor of the extension.
Linda von Hurst, 81810 Mountain View Estates, La Quinta CA 92253,
pointed out where her home was located (on the aerial) facing the 200
residential acres which has been under construction for the past two
years. She stated they have had nothing but problems from the project,
including PM-10 issues and described what has been going on. She said
Mery Griffin explained there would not be any problems at the beginning
of the project. She told about the grading of the acreage and the lack of
water trucks used. She was concerned about the fact that no one is
willing to help her. She did not want to see those problems happen to
her neighbors. She said the 2006 EIR needed to be re -visited and PM-10
is hazardous to everyone's health. The amount of dust has caused her
health problems, and ruined her family's health.
Rich Levine, 81-990 Mountain View Lane, La Quinta, CA 92253 said she
wished to give his time to James Rosenbaum.
James Rosenbaum, 81-965 Mountain View Lane, La Quinta CA said he
has tried to speak to Trans West and found them wholly insensitive to
the neighbors' needs. They have done nothing about the problems they
have created. He has had experience with horses and is aware there are
odors, noises, flies, etc., but this is right on the border of his property.
He said what has happened has not been good for our neighborhood. He
is opposed to the project and he is on the Board of Trustees of the
Estates of La Quinta and they are 100% opposed to this project. He felt
promises would not be kept and suggested the Commissioners visit the
von Hurst house. He said this situation will only reoccur to other
properties and cause devaluation of their houses.
Chairman Alderson asked if he represented the Estate of La Quinta when
this project was originally approved. Mr. Rosenbaum replied he did not.
Chairman Alderson said when the project was originally presented it was
approved by that Homeowners' Association.
Mr. Rosenbaum said the approval was rather biased and people moved
out and moved away. This is something current. It is not the issue as to
previous approval.
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Dr. Frank Hernandez, 81-875 Mountain View Lane, La Quinta CA, said he
spends $285 a month to have his septic tank drained. He said the
neighbors were promised sewer lines which have not been put in and he
is concerned about the issue of the damage and dust to his pool and
backyard. He said Trans West has paid neighbors around him, but not
him. He is a little confused as to how Trans West is dealing with the
neighbors. He added that regardless of the economic situation, Trans
West has made promises and have gotten a lot of latitude and generosity
from the City. He is opposed to the project as it has negatively impacted
their neighborhood.
Bahram Niknam, 81-840 Mountain View Lane, La Quinta CA 92253, is
directly south of the facility. He purchased his home in April and if he had
been aware of the situation they would have kept looking. They have no
trust the developer will keep their promises and he does not want to be in
a position where they have to constantly call the City to have the
developer comply. He commented that they are constantly cleaning their
pool and power washing the deck. It was his understanding the applicant
is supposed to comply with PM-10 regulations and requested the permit
be denied.
Mr. Trixifina, 81-870 Mountain View Lane, La Quinta CA 92253, said he
would like to express the concerns of the previous speakers. He said the
agreement they received in September 2006 is almost the same as the
one they received in November. He said he could not consider this a
contract as there was no completion date of the contract. He
commented on the bond being requested. He sympathized with the von
Hursts and others. He said they have had to clean their residence on a
daily basis. It is not a good way to live and they are slaves to their
property.
Tom Brohard, 81-905 Mountain View Lane, La Quinta CA, said he was
speaking as the President of the Board of Directors of the Homeowners'
Association. He had appeared before the Commission in support of the
project in 2006. They had extensive discussions, and negotiations with
Trans West and they did move some areas of the project in response to
the Board's suggestions. When they put the plan to a straw vote, only
one neighbor dissented. He added, to sweeten the pot, Trans West
offered to connect their neighborhood to the sewer system.
In addition, he hadn't really experienced the dust from the grading. He
said the von Hurst's situation boiled down to a matter of trust. They have
called the City and AQMD but there is a significant amount of damage
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November 12, 2008
that has been caused due to the dust. They received a revised
agreement from Trans West yesterday, but the neighbors have a great
deal of distrust and are opposed to this project. The grading will be
immediately adjacent to seven properties, on the northern boundaries,
and it will be chaotic to those residences. He asked that the Commission
consider this extension very carefully as their Homeowners' Association
does not support it.
Commissioner Quill said if the Commission did not grant an extension
what would be the homeowners' expectation. Mr. Brohard said they are
concerned about the grading and the PM-10 issues. They were made
promises on the rest of the project, but it wasn't happening.
Commissioner Quill said he understood , but asked why killing the project
would assist him.
Mr. Brohard said they would like more time to talk to Trans West.
Chairman Alderson asked how many homes were in this Association.
Mr. Brohard replied 14 lots and 13 homes.
Joanne Boegner, 81-080 Golf View Drive, La Quinta CA, chose to give
her time to Betty Smith.
Thomas Colvin, 82470 Avenue 54, Thermal CA, chose to give his time
to Betty Smith.
Betty M. Smith, P 0 Box 732, Indio CA, said as far as flies and odors are
concerned, she cleans up manure every morning. She said she didn't
understand why people moved to the desert and then complain about the
dust. Wherever you move in this Valley you are going to have dust. It is
dusty and it is something we have to deal with.
Richard Levine, 81-990 Mountain View Lane, La Quinta CA, said he tried
to contain the dust problem, but it manages to infest every area of his
home. He has spent $10,000 to seal up his house. He depends on air
conditioning. He just finds that if you look at the map the new range
would be 40 feet from his house. The pictures are beautiful, but it is
currently a dust bowl. He thinks this is an appalling situation. You can
find other horse ranches with other neighbors that are not on top of you.
He said he loved horses, but there are people who just wanted to be left
in peace in solitude.
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Norman Cady, 82-831 Avenue 54, Vista Santa Rosa CA, chose to give
his time to Gayle Cady.
Gayle Cady, 82-831 Avenue 54, Vista Santa Rosa, CA, commented on
people who move to the desert and complain about the heat and sand.
She was not condoning PM-10 conditions, but when the wind is blowing
at 40 miles an hour you are going to have dust, not just from the Griffin
Ranch, but also from projects such as Silverrock, The Hideaway, and
Madison Club. She commented on the fact that until the projects are
completed, in the area, the nearby residents will have dust. She
commented on the septic tank problem, and gave an example of the
frequency of having the septic tank pumped out. She added that the
current stables were already there before the La Quinta Estates. The
Griffin Ranch people do have a first class operation.
Linda von Hurst said we are all entitled to breathe healthy air. It is
negligence on the part of the construction workers and it is Griffin
Ranch's responsibility to make sure they do their job. She offered to send
a federal report to the Commissioners and added they should have the
freedom to enjoy their home in a healthy manner. She also stated all land
is owned by someone and they need to keep care of their property.
Chairman Alderson asked Public Works staff about the dust control
complaints and the responses. Principal Engineer Ed Wimmer said he was
not familiar with the case.
Chairman Alderson said he had some concerns on the financial securities.
City Attorney Jenson said the applicant has submitted documentation
and the security is actually a cash deposit instead of a bond.
Ms. Marty Butler, Trans West said, in response to the dust issues, they
have a full PM-10 Plan in place and implemented. They have sufficient
trucks and have glued down the soil. They fully follow the PM-10 Plan
and have had no citations from the City of La Quinta. Wind also comes
from other properties and she acknowledged that the neighbors do have
dust, however, they religiously follow their PM-10 Plans because if they
do not they will be fined by the AQMD. When the wind blows, the Van
Hursts call AQMD and they do come on the site and see that we are
following the PM-10 Plan. She added, she was sorry if someone has
dust, but they were following the PM-10 Plan.
Chairman Alderson asked if the PM-10 control was primarily water or soil
control. Ms. Butler said both and their water bill was extremely high.
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They have to keep up with the control or they will have AQMD and the
City of La Quinta citing them.
Commissioner Quill asked if AQMD was called and they made visits, did
the applicant have any pending litigation, fines, or citations with AQMD.
Ms. Butler said, in the last three years, they have had only one citation
and it did not have to do with grading.
Chairman Alderson said these people are talking about dust control
measures and they are getting an inordinate amount of sand.
Ms. Butler said the wind does blow and they are doing everything that is
asked of us and going the extra mile to control the dust.
Chairman Alderson said once construction starts there will be problems.
He asked if the applicant will be pulling a grading permit soon and will go
forward with the project. Ms. Butler said yes.
Chairman Alderson said if they proceed with construction, shortly, this
should put to rest some of these problems.
Commissioner Weber said if the landscaping was done on site then the
underground utilities would take place and would that address the sewer
system issue. Ms. Butler said no. They contacted the neighbors and
they were interested in connecting to a sewer system. Trans West
offered a memorandum of understanding, without a time frame, to
complete this. She said they submitted an agreement that as soon as
they worked on the Monroe Street improvements they would work on the
sewer system. They did give them a rough timing, but in today's
economy they cannot give them a more definite time frame.
Commissioner Barrows said the application mentioned six to eight
months. She asked when the construction would occur. Ms. Butler said
they would begin right away. They have set aside funds for this
improvement. Commissioner Barrows asked if this could happen within a
matter of months. Ms. Butler said yes.
Commissioner Barrows said she was not familiar with the use of
landscaping and soil stabilizer, but asked about a ground cover being
more effective. Ms. Butler said the site is very tight. The pastures will
remain the same. The two houses will remain. The front area will be
grassed. They will be doing some surface grading and planting around the
arenas. They will immediately begin building these buildings.
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Commissioner Quill said it appears that the issue is not so much the
Saddle Club as the project to the west and asked if that had been graded.
Ms. Butler said yes. The due west site is approximately 2/3 graded and
the northeast section has been rough graded and soil stabilized.
Commissioner Quill referenced Commissioner Barrow's point about
planting ground cover such as winter barley done as a buffer which can
be very effective in knocking down the dust from the areas on the other
side. Ms. Butler said they are not opposed to that.
Commissioner Quill said once that's established you can turn the water
off and then they would not have to worry about the soil crust being
disturbed.
Commissioner Quill asked about the current sales and Ms. Butler said
they had one a week ago and one a month ago. They have been
averaging about one per month. They usually have more success during
the season because they are very high end and especially wanted to
capture the horse people during the season.
Commissioner Quill asked if the comments from the sales department
have been they need to finish the amenities. Ms. Butler said yes.
Commissioner Wilkinson said there were funds for grading, but were
there funds for construction. Ms. Butler said not construction, but for
the sewer construction. She explained when the project would be done.
Commissioner Wilkinson asked if the funds were in place to do this part.
Ms. Butler said they were for the Saddle Club.
Commissioner Wilkinson said Ms. Butler mentioned they were using soil
cement and water trucks. Ms. Butler said they were using both on all of
the site. They were using two to four water trucks.
Commissioner Wilkinson asked if it had been two years since it was soil
stabilized. Ms. Butler said no, it had been done recently.
Commissioner Wilkinson asked if there was any type of bond that was
established for the Griffin Ranch residential area to handle this type of
situation. Principal Engineer Wimmer said condition no. 22, page 15, of
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the staff report covers that very issue and then read it. He added, with
every project there are fugitive dust control measures and that condition
had been included in the packet.
Commissioner Wilkinson asked if staff was familiar with any complaints
from that area. Principal Engineer Wimmer said that is a different section
of the Public Works Department but he would be happy to look into it.
Commissioner Wilkinson asked if Ms. Butler had met with the
homeowners. She replied she had met with them previously, but not
recently. She met with them as a group. She said Trans West projects
are well received and they believe in customer service.
Commissioner Wilkinson said there is something seriously wrong when
you have complaints like this. He is conflicted. He likes the project, but
there needs to be some type of vehicle available to satisfy some of these
situations. He knows about PM-10 because he is certified. You can't
control dust from project to project, but once it's on your project it's
yours. You have to find a solution.
Ms. Butler said they are concerned about PM-10 and have worked with
the Public Works Department. They are willing to work on additional PM-
10 issues.
Commissioner Wilkinson said he sees and problem and would like to see
how it can be solved.
Commissioner Barrows said she wanted to follow up on the comment on
the monitoring of the project. Ms. Butler said they do the whole regimen.
Planning Director Johnson said there is, with regard to the residential
component, an active grading plan with security in place to address that.
There is also a subdivision improvement agreement and he wanted to
clarify that.
Commissioner Barrows said she assumed the conditions of this project
are also imposed on the residential project. Staff responded those
conditions are similar to the established subdivision.
Commissioner Weber wanted to address two things: 1) he wanted to
asked if the status was as a result of the Art in Public Places Program.
Ms. Butler said yes. That is something the developers contribute to, not
the City. 2) Regarding the EPA activities, he asked if she could give then
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a brief synopsis. Ms. Butler explain the situation of what was happening
in 2001 /2002 and the consequences.
Commissioner Barrows explained the situation with the Valley being out
of compliance with EPA standards.
Commissioner Weber said the issue we are addressing, while these are
real concerns, the Saddle Club is a distinct project with PM-10 ranch
dust issues, but we need to move forward.
Chairman Alderson asked Ms. Butler if she were amenable to revisiting
her PM-10 Plan.
Ms. Butler said she was and she would take any additional
recommendations that the Public Works department had. She
acknowledged that it was a possibility their plan was outdated.
Chairman Alderson said that was an excellent suggestion. He added
seeding that site would address a lot of their concerns. Immediate
construction on that site is going to be a problem no matter when you
build it. The neighbors have concerns and these recommendations could
be helpful.
Chairman Alderson suggested staff schedule an updated PM-10 Plan
meeting and added it would be helpful to have water trucks twice a day,
during a wind storm.
Chairman Alderson said there would be a new review meeting and those
items could be reviewed.
Ms. Von hurst said her family has been neglected for two years. There
have been over 100 complaints. People who have previously made
complaints have moved out. When she requested retrieval of the
complaints, from June Greek, they were unavailable. Raoul Martinez
came to their home and promised to have something done. They had
records and now they are gone. This is not a good reflection on the City
of La Quinta. This is why they had to sue. In regards to the AQMD,
Katherine Woodward said it takes two hours to come from Riverside to
their home and they have to see the situation with their own eyes. She
disagreed with Ms. Butler on the number of reports and the fact they
were not cited. If they had been cited the Von hursts would still be
enjoying their home today.
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There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
Commissioner Weber reiterated the issue deals with the Saddle Club site.
He would like to see the developer and staff work to resolve these
issues.
Commissioner Barrows questioned staff on how the issues were being
covered on this property versus the residential property. City Attorney
Jenson said the applicant agreed the Commission could impose a
condition on the site. The Commission had the authority to do that.
Commissioner Barrows said she liked the suggestion of the cover
planting.
Commissioner Quill commented that the public complaints had to do with
issues with the developer and not the Saddle Club. He referenced the
developer's comments on the sale of one house per month and the
amount of time it will take before the sewers are actually put in. That
project will not be possible at this time. He said it was commendable
they were willing to do it in the first place. He added somebody has
dropped the ball; whether it is AQMD, the City, or the developer, because
the people present were obviously being inundated by sand. Dust is a
fact of life out here, and it's not just because of the developers. There
needs to be some control of the dust to the west of this project. He
suggested seeding and planting of dust control buffers and thought that
would be a proper solution. It would also assist in water conservation
efforts.
Commissioner Wilkinson commented the conditions referred to two
different projects, but the same owner, and was concerned about
compliance. He wanted to make sure there was some type of
requirement for Trans West to come back and verify that something was
getting done on the soil sealing and PM-10 issues. Planning Director
Johnson reiterated what the City Attorney mentioned earlier regarding
addressing this with a time extension, by adding a condition requiring
review of their PM-10 Plans.
City Attorney Jenson said if the Commission wanted more "teeth" in the
condition, they could say the developer had to be in complete review and
compliance before they can pull any building permits.
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Commissioner Wilkinson asked if this was a one year time extension.
Planning Director Johnson said it had been identified as a year, but could
be modified.
Commissioner Quill asked if that was one year to start. Staff replied it
was actually about ten months, based on the original application's
expiration date.
Commissioner Quill asked if the project would take one year to start; not
complete. Staff said yes.
Commissioner Wilkinson said he wanted to make sure there was a plan of
action in place. His concern was if the economy continued to go awry
the City would be in the same spot without one.
City Attorney Jenson said what staff suggested was the developer
would have to pull permits so the Commission would be in control of the
amount of time of the extension.
Commissioner Wilkinson asked if there was a way to extend this so it
was not related to pulling permits.
City Attorney Jenson explained the options and difficulties with setting a
time frame rather than relating the extension to pulling permits.
Chairman Alderson said another option would be when they pull a
grading permit.
City Attorney Jenson said you could then add a condition which states
they cannot pull the grading permit until they have gotten the review on
the residential site and were in compliance with the additional
requirements.
Commissioner Wilkinson asked how that would be achieved. Staff replied
by holding the bond.
Chairman Alderson suggested grading be held up until a new PM-10 Plan
is in place
Commissioner Barrows made a motion requesting the applicant be
required to have a review of the Griffin Ranch residential area PM-10
Plan, which would include representatives from AQMD, the City, and a
representative of the Estates at La Quinta Homeowners' Association.
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She added interim landscaping should be considered as an option and
said the PM-10 plan should be completed and reviewed prior to the
issuance of any grading permits.
Commissioner Quill suggested staff could check further on the PM-10
Plan and report back at the next meeting.
Chairman Alderson asked if the applicant had heard and agreed to the
conditions. Ms. Butler said yes.
There being no further discussion, it was moved and seconded by
Commissioners Barrows/Weber to approve Minute Motion 2008-017 for
Site Development Permit 2006-866, Time Extension No. 1 with the
addition of the following condition:
85. Staff shall conduct a review of the applicant's PM-10 dust control
plans for Griffin Ranch involving the South Coast Air Quality
Management District, Public Works, and a representative of the La
Quinta Estates Homeowners' Association. Dust control measures
shall be reviewed and approved by staff prior to the issuance of
grading permit for the Saddle Club.
Unanimously approved.
Chairman Alderson requested a break, in the meeting, at 9:20 and the
Commission reconvened at 9:29 P.M.
C. Sign Application 2008-1309; a request of 51025 Mendoza, LLC. for
consideration of a proposed sign program for a two-story 4,036 square
foot building, located on the southwest corner of Calle Tampico and
Avenida Mendoza.
Chairman Alderson opened the public hearing and asked for the staff
report.
Assistant Planner Yvonne Franco presented the staff report, a copy of
which is on file in the Planning Department.
Chairman Alderson asked about the ten day time frame for removal and
repair of signs. Staff replied it was up to the landlord.
There being no further questions of staff, Chairman Alderson asked if
there were any applicant representatives or comments.
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There being no applicant comments Chairman Alderson asked if there
was any public comment.
There being no public comment, Chairman Alderson closed, the public
participation portion of the meeting and opened the matter for
Commission discussion.
There being no further discussion, it was moved and seconded by
Commissioners Quill/Barrows to approve Minute Motion 2008-018 for
Sign Application 2008-1309 as submitted. Unanimously approved.
D. Environmental Assessment 2008-602 and General Plan Amendment
2008-112; a request of the City of La Quinta for consideration of an
Amendment of the La Quinta General Plan Circulation Element, amending
Exhibit 3.3 Street Cross Sections — City Streets, Exhibit 3.5 City
Roadway Classifications, and Exhibit 3.10 the Multi -Purpose Trails Map,
located City-wide.
Chairman Alderson opened the public hearing and asked for the staff
report.
Principal Planner Andrew Mogensen presented the staff report, a copy of
which is on file in the Planning Department with the addition of two
letters submitted prior to the meeting which are on file in the Planning
Department.
Commissioner Quill asked if the City has looked at these plans, regarding
conformance, with CVAG's intention for trails in the non -motorized plan
section, of their transportation plan for the Valley. Planning Director
Johnson said CVAG is currently in the process of updating the plan and
have not been consulted as yet. He said this is not viewed as being a
non-conformance item and it is actually introducing more multi -purpose
trails. It is only proposing the elimination of two segments of trails which
were problematic. This will actually provide greater and better access
and circulation.
Commissioner Quill asked about the addition of trails and an explanation
of those trails. Staff explained the history of multi -purpose trails and the
reason for the changes.
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Commissioner Wilkinson asked which one of these widths would be more
like Madison. Planning Director Johnson said the modified secondary
arterial B, with the exception of four lanes, would be comparable to
Madison Street, north of Avenue 60. None of these exactly fit and that
was why they were noted as modified. Staff then gave a more detailed
explanation of the widths.
Commissioner Quill asked about the bike and pedestrian lanes. Staff
explained what was being changed, as well as what was currently there.
Commissioner Weber expressed his concern about receiving letters on the
day of the meeting and asked if that could be prevented in the future.
City Attorney Jenson said the public can submit letters right up to the
convening of the meeting.
Planning Director Johnson explained how the meeting had been
publicized and notices had been directed to folks who would be affected.
Commissioner Quill had a question regarding a letter referencing the
widening of Avenue 62. Staff explained what was being referred to and
what was actually proposed.
City Attorney Jenson added clarification on the staff's explanation
regarding the road over the dike.
Commissioner Quill asked about the adjacent property to the south of the
existing right-of-way and any burden on the owner of that property to
develop it. Staff said that was actually in the County's jurisdiction. The
General Plan of the County calls out for a condition similar to what the
City has currently identified in the General Plan.
Commissioner Quill asked if there had been any communication with the
County regarding reducing the street width of the proposed Avenue 62.
Staff said they have been in contact with the County regarding their
intentions.
Commissioner Barrows said it was kind of challenging to come to a
decision after receiving letters which were submitted so late.
Chairman Alderson and Commissioner Quill both asked for clarification on
the four modified street sections from the General Plan for specific
streets. Staff explained the sections in question.
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Chairman Alderson said there is no action in the immediate future, just
when they are done. Staff replied that is correct and added there is one
project that was approved two -and -a -half years ago (Coral Mountain)
which has a two phase build out. He then explained the impact of this
change on the project.
Chairman Alderson asked if it was landlocked until the extension of
Madison Street. Staff said there was not a street established, but it is
reachable. It is not an established street at this time.
There being no further questions of staff, Chairman Alderson asked if
there were any applicant representatives or comments.
There being no further applicant comments Chairman Alderson asked if
there was any public comment.
Margo Thibeault, MSA Consulting, Inc., 34200 Bob Hope Drive, Rancho
Mirage, CA, spoke on behalf of Mr. Howard Keck who owns 235 acres
of land on the south side of Avenue 62. She apologized for the lateness
of the letter she submitted to the Commission and explained the
circumstances. She said they felt the widening of the dike was
unnecessary to accommodate the traffic in the area. Currently the right-
of- way was divided between the north and south sides of Avenue 62
and explained their position of negative effects on Mr. Keck's property as
stated in the letter dated November 12, 2008 and submitted to the
Planning Commission prior to the meeting.
Commissioner Quill said Avenue 62 on the General Plan was already
going over the levee, so there would be a connection to Jefferson and
Madison Streets as well as Avenue 62 and provide three points of ingress
and egress. Staff said that was correct.
Commissioner Quill asked what the staff's traffic analysis said. Staff
explained what was found in the traffic study, based on Avenue 62, trip
amounts were less than were warranted for a four lane road. He also
explained the reason for the need for the General Plan changes, as
requested, and the benefits of those changes.
Commissioner Quill said the Travertine project has been on the books
since the late 1980's. The present state of the economy will preclude it
from developing for the next several years. He explained the effects of
the alluvial fan area and said this is also one of the recharge areas for the
Coachella Valley Water Basin. He questioned whether development will
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ever be allowed to occur on the uphill side of the levee and said it was a
stretch to plan for something to be developed in an area that may not be
developable due to the flood and habitat issues. He asked why this was
so important in the General Plan.
City Attorney Jenson said part of this was due to the Coral Mountain
project going forward, and with reimbursement and other complications
they were having to build the street out to the greater width and
explained the importance at this time.
Staff added that another part of it comes from the interaction with the
property owner of the Travertine area. Staff is looking at the Specific
Plan Amendment Review. Staff's interest here is in looking at the long
term objective. We don't know what and when something will develop
out there, but based on one entitlement in the area, we have looked at
the 2002 General Plan.
Commissioner Wilkinson asked Ms. Thibeault her recollection of a
previous discussion about expanding Avenue 62 to more lanes. She
replied that was the South Valley Parkway in the County which he was
referring to.
Ms. Thibeault added she did not know if Mr. Keck's property was going
to be included in that plan. She said Trilogy, Hoffman, and Mr. Keck will
be bearing the burden of this improvement.
City Attorney Jenson pointed out that Mr. Keck had not been required to
pay any of that and explained the particulars of his participation on the
roadway improvement.
Commissioner Quill commented it was in the County not the City.
City Attorney Jenson there is some power to do eminent domain outside
of your jurisdiction.
Commissioner Wilkinson asked since this is in the County's
Redevelopment Area, couldn't they use their funds. Staff said they
could.
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Chairman Alderson asked if Mr. Keck's main concern is land loss. Ms.
Thibeault said it was and reiterated her concerns about the elevated road.
Chairman Alderson noted Commissioner Quill's comments about the use
of the land over the dike and said Jefferson Street needs to be there to
facilitate that; ultimately it's got to happen.
Commissioner Quill asked about the process of the Travertine Specific
Plan and how the possibility they could wind up with a significantly
reduced number of properties, and that resulted in a significantly reduced
number of trips, could the City then reduce and get rid of one of the
three legs. He gave the example of less traffic.
City Attorney Jenson commented on the issues of concern, such as 1)
from the standpoint of demand, 2) emergency services access, and 3)
the Fire Department's concern about response time in that area. The City
is proposing a fire station in that area and the access provided by Avenue
62 Is a key element.
She continued, there are property owners other than those in front of
you, and Section 5 is divided in a strange way. Avenue 62 is the
roadway that actually goes to them and she was concerned that we
would take an affirmative action to eliminate the road.
Commissioner Quill had concerns about developing in a flood area since
you would not be able to evacuate people during a flood. The burden of
those services should be placed on the person who chooses to develop in
that type of area. He explained what could happen during a flooding
scenario and said it was not safe to be up there.
Chairman Alderson said the Commission's job was to approve these road
sections.
Mr. Jim Hildenbrand ,77-852 Wildcat Drive, Palm Desert CA introduced
himself and said he previously addressed Council and explained that they
are going forward. He added that the original project was a very intense
project and the new one is much less intense. He then explained his
concerns as noted in the letter submitted to the Planning Commission on
November 12, 2008, and on file in the Planning Department.
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Commissioner Quill asked if Mr. Hildenbrand's letter was discussing an
alternative to putting in the trails. Mr. Hildenbrand said he was
concerned about the road sections and shifting them to the east.
Chairman Alderson asked if he meant the extension of Madison Street.
Mr. Hildrenbrand said yes and also mentioned the addressing of Avenue
62 as noted in their letter. He then addressed the concerns of the Fire
Department and the options available to them. He added he was in
support of the General Plan changes with the exception of extending
Avenue 62 over the dike.
Commissioner Wilkinson asked staff if this offset complied with City
Standards. Planning Director Johnson said it is his understanding that Mr.
Hildenbrand is proposing taking modified secondary arterial A and shifting
it to provide a larger shoulder. He said staff could address this with the
applicant at the appropriate time and explained how and what would be
addressed. He was concerned about the potential problems an offset
would cause and gave some examples.
Commissioner Quill suggested a compromise would be to take the right-
of-way but allow the slope to be in it. Staff said they have been
considering the idea, internally, with regards to Madison, south of
Avenue 60 where it goes up and over the dike into the recharge ponds
and eventually into the Travertine project that maybe we have a situation
where there is an all-weather multi -purpose trail on one side.
Chairman Alderson said the bottom line was staff could work with the
developer.
Commissioner Barrows asked Mr. Hildenbrand a question about the
extension of Avenue 62 over the dike and public safety. Mr. Hildenbrand
said as part of Travertine we'll have Madison and Jefferson Streets in
place. There is an existing roadway today. There are enhancements to
that on an emergency basis only. He explained the other options
available for the public safety issues.
Commissioner Barrows asked the current width of that existing roadway.
Mr. Hildenbrand said he guessed it was 30 feet or so.
Commissioner Barrows asked if it was two lane. Mr. Hildenbrand said it
was a gravel road. Commissioner Barrows pointed out to staff that
concurred with Mr. Keck's letter regarding keeping the street width at 30
feet.
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Planning Director Johnson said it was important to point out, on the
modified collector street, there is an asterisk and below showing there
could be modification to the width in that design when circumstances
warranted it. One of those circumstances could be the crossing over of
the dike. We are not anticipating a street cross section up and over the
dike that would exactly match what is shown tonight. We would have to
make sure it would adequately accommodate a two lane road.
Mr. Hildenbrand responded to Commissioner Quill's comments relating to
obtaining the correct right-of-ways.
Ms. Gayle Cady, 82-831 Avenue 54, Vista Santa Rosa CA, as an
individual and a 41h District Representative for Roy Wilson Trails
Committee said with regards to Travertine, the dike, and the Martinez
Rock Land Slide there are three faults dead center and a flood zone in the
center of Travertine. She wanted to comment on the changes proposed
by the City of La Quinta. She explained about the trails in La Quinta. It
would be a shame and a travesty to be erased off the map. And she had
a proposal to enhance the trails. She handed the copy to Chairman
Alderson.
She then gave some background on the Travertine project and some
history on the Martinez Rock Slide avalanche. One of her proposals was
to extend a non -motorized, all purpose trail around the mountain. She
gave background on a new trail. The reason she was showing this was
to illustrate greater trail access. She explained why these were important
and what she was proposing. She said she needed to get together with
staff to go over what was being proposed.
Chairman Alderson asked if staff could go over this with Ms. Cady.
Planning Director Johnson said the Boo Hoff Trail was still included. The
new plan eliminated routing over Section 5 properties, which were
privately held, and it would be difficult to obtain those properties as
conservation easements.
Ms. Cady said the National Monument line goes right through there. She
explained where the trails were shown on her map.
Staff said they would discuss the map and trails with Ms. Cady.
Ms. Cady brought the map up to the dais for the Commissioners to look
at and staff said they would be happy to work with her on this.
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Planning Commission Minutes
November 12, 2008
Ms. Betty M. Smith, 82-470 Avenue 54, Vista Santa Rosa, CA,
commented Ms. Cady and Commissioner Quill were right about the trails.
She was happy to hear the Boo Hoff Trail would be left open. She said
they would be able to ride from here to Palm Springs on those trails.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
Commissioner Quill said a lot of these maps show the CVRPD proposed
trails along the levee. The Bureau of Reclamation generally supports
trails on their properties. He asked if there was any logic or reason why
the City would want to show a path along the top of the levee. Staff
explained about the upcoming major update to the City's General Plan
Commissioner Barrows concurred with Commissioner Quill's comments
on the alluvial fan. She knows the trails and was totally confused by the
map on the screen. She asked for some clarification and staff gave her an
explanation of the areas outlined on the map.
There was discussion that a short continuance might be justified.
Commissioner Barrows said she would feel more comfortable with that
and asked if that created any problems for staff. Staff replied no.
Chairman Alderson asked if there were any time constraints. Staff said it
would be no problem if it would help the Commissioners.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
There being no further discussion, it was moved and seconded by
Commissioners Quill/Barrows to continue discussion of Environmental
Assessment 2008-602 and General Plan Amendment 2008-112 to the
Planning Commission meeting of November 25, 2008. Unanimously
approved.
VI. BUSINESS ITEMS:
A. Site Development Permit 2008-902; a request of Madison Square; Sobel
Development for consideration of perimeter landscaping (sidewalks)
located at the northeast corner of Highway 1 1 1 and Dune Palms Road.
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Chairman Alderson opened the public hearing and asked for the staff
report.
Planning Manager David Sawyer presented the staff report, a copy of
which is on file in the Planning Department.
Chairman Alderson asked if the applicant had made all the changes as
previously requested. Staff commented on the berming being left out at
this time because of the level of the parking lot, the height of Dune Palms
Road and screening at the fast food restaurant and said staff was
satisfied those items were met.
Commissioner Barrows asked if it was an eight foot or ten foot sidewalk.
Staff explained about the eight versus ten foot sidewalk. The applicant
proposed as an eight foot sidewalk which is the City Standard and
matches the one across Dune Palms.
Chairman Alderson asked if it matched the sidewalks nearby. Staff
replied yes.
Chairman Alderson said on Dune Palms Road, in the northern -most
portion of the project, on the north side of Building One, there is a planter
but no sidewalk. He asked how pedestrians were supposed to get
around to Building One without walking in the street. Staff said that area
is an area that could have a sidewalk placed there, other than what is
proposed. Staff then explained the layout.
Chairman Alderson said the biggest concern of the Commission was the
fact that the High School students would be walking across the flood
control channel and now they would be walking in the street. Staff
suggested the applicant address the concern and explain their proposal.
Commissioner Weber said in the staff report it does talk about the lack of
addressing the landscaping and the berm. He was concerned about those
issues.
Commissioner Weber said Attachment 2 has been revised from what was
previously shown on the screen. Staff replied it was landscaped.
Commissioner Quill said he just wanted to make sure they include the
piece of sidewalk on the north end .
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November 12, 2008
There being no further questions of staff, Chairman Alderson asked if
there were any applicant representatives or comments.
Mr. Brad Soble, the applicant, said in regard to the northernmost corner,
they would put in a sidewalk if the Commission wanted one. He then
explained the traffic situation. He said they took two passes at this
design, one after the previous Planning Commission meeting and one
after the previous City Council meeting with concerns about the sidewalk
on Dune Palms and one on Highway111 . They tried to make everybody
happy by berming and showed the last revised conceptual landscaping.
That was summarily rejected by the Mayor. They ended up with what
was shown today with no berming on Dune Palms and all the berming on
Highway 111. He explained the berming layout.
Chairman Alderson said near the fast food restaurant there is a three
foot stucco screen wall and asked if that was a retaining wall. Mr. Sobel
said it was not.
Mr. Sobel said based on their initial meeting the Commission requested
that they return with the final landscaping plan. Since that time it has
become apparent that would hold up their grading plans. He wanted to
make sure the intent was to clarify the Commission's questions and they
could move on to the Planning Department normal operating procedures.
Commissioner Weber had one comment regarding the sidewalk adjoining
to the northwest corner, encouraging traffic to go alongside the homes.
He was worried that would be a concern until a bridge goes in. He
suggested a sign be put in.
Commissioner Weber said the way it is landscaped now it would
discourage pedestrian traffic to go north. He would encourage that. That
it is not a through sidewalk and approved passage for students.
Commissioner Barrows asked if he wanted them to travel on the west
side of the street.
Commissioner Weber said he was just worried about liability, from a risk
management standpoint. He didn't want to infer that was an approved
passageway.
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Planning Commission Minutes
November 12, 2008
Mike Sutton, RBF Consulting, 74-130 Country Club Drive, Palm Desert
CA, introduced himself and pointed out the fact there is a sidewalk along
the Wash but once you get past the Wash there is no sidewalk. He said
there was a trailer park there with no frontage sidewalk.
Commissioner Quill asked if the trailer park was a City -owned
redevelopment project property. Staff said no.
Planning Director Johnson explained the layout of the roadway. He said
it may be a risk until the bridge and/or a signal could be included. He
discussed the shoulder of the road. He discussed visibility on the north
side versus the south side of the Wash. Heavily used. He didn't know if
there was a lesser of evils. By allowing the opportunity to make that
connection. You are allowing for the potential of greater visibility. North
connection provides a better opportunity.
Commissioner Weber said practically speaking he agreed, but he was
very concerned and still wanted the signage about a legal crossing. And
explained how he would want that to happen.
Chairman Alderson agreed with Commission Quill's comment that kids
are going to cross that one way or another.
Commissioner Quill said he believed there would be a solution someday.
The mobile home park will not be there forever and there will be a
sidewalk there its important that we put it in; if not, then we must take
out the sidewalk all the way back to Corporate Center Drive.
Commissioner Weber said he wanted the sidewalk in and the warning
signage included. He wanted to make sure the Commission did not do
something to put the City in an awkward position.
Commissioner Wilkinson had several questions about traffic signals at
Adams Street and Westward Ho Drive and at Corporate Center. He
wondered if the students could be directed if a signal was there. Staff
said we would never designate a sidewalk without the signal being there.
He explained the visibility in the area and the fact there was no way to
put in a secure cross walk in at this time.
Chairman Alderson asked what the Mayor's concerns were. Staff
explained they related to where the crosswalks were and where people
actually cross.
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November 12, 2008
Commissioner Wilkinson asked for clarification on walking on the west
side of the Wash versus the east side. Staff explained the distance.
Chairman Alderson asked where the pedestrians go. Staff explained the
connection to enter the sidewalk.
Chairman Alderson asked if the Commission had to look at the final
landscaping plans. Staff said Condition No. 79 was established on July
22, 2008, that said it would have to be approved by the Planning
Commission. Staff read the condition stated at that time and said Mr.
Sobel is asking for reconsideration of that condition.
Chairman Alderson asked if the applicant indicated they were going
ahead with construction. Mr. Sobel said they have restructured and they
are 93% leased in Phase One and they just signed a new tenant.
Chairman Alderson asked where Phase One was. Mr. Sobel said it
included Buildings 3, 6, and 5, and explained the phasing of the project.
Mr. Sobel said they are in the process of re -negotiating a construction
loan. Everything is very expensive and, with the revamp of what they've
done, their landscaping has gone up $65,000 since the last meeting. He
was concerned about LA Fitness deciding not to come.
Mr. Sobel also discussed the water quality plan and the different ways to
make that work. Every dollar is critical and they need to make sure their
project stays solvent.
There being no further applicant comments Chairman Alderson asked if
there was any public comment.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
There was no further discussion, and it was moved and seconded by
Commissioners Barrows/Quill to approve Minute Motion 2008-019 for
approval of the perimeter landscaping (sidewalks) for Site Development
Permit 2008-902 as submitted with the following additions:
a. There be an addition of a sidewalk in the northeast portion of the
project.
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Planning Commission Minutes
November 12, 2008
b. The final landscaping plans be reviewed by the ALRC and do not
have to be reconsidered by the Planning Commission as required in
Condition No. 79 of Resolution 2008-021 for Site Development
Permit 2008-902.
Unanimously approved.
VII. CORRESPONDENCE AND WRITTEN MATERIAL:
Vill. COMMISSIONER ITEMS:
Chairman Alderson gave a report on the City Council Meeting of November 4,
2008.
Commissioner Barrows is scheduled to present the next Council report.
Planning Director went over some of the items that would be discussed at the
Joint Meeting, November 25, 2008, at 5:00 p.m. in the Study Session room.
IX. DIRECTOR ITEMS: None
X. ADJOURNMENT:
There being no further business, it was moved and seconded by Commissioners / to
adjourn this regular meeting of the Planning Commission to the next regular meeting to
be held on November 25, 2008. This regular meeting was adjourned at 1 1:28 p.m. on
November 12, 2008.
Respectfully sub�mitttedd,� /
'� l t faGt'&
Carolyn Iker, Executive Secretary
City of L Quinta, California
314
REPORTS/INFORMATIONAL ITEM:
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
November 25, 2008
CALL TO ORDER
7:04 P.M.
A. This meeting of the Planning Commission was called to order at 7:04
p.m. by Chairman Ed Alderson who asked Commissioner Wilkinson to
lead the flag salute.
B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert
Wilkinson, and Chairman Ed Alderson.
C. Staff present: Planning Director Les Johnson, Planning Manager David
Sawyer, City Attorney Kathy Jenson, and Executive Secretary Carolyn
Walker.
II. CONFIRMATION OF THE AGENDA:
IV. CONSENT CALENDAR:
V. PUBLIC HEARINGS:
A. Continued - Conditional Use Permit 2008-114; a request of La Quinta
Farmers Market/Bazaar for consideration of an Outdoor Market, located at
77-880 Calle Tampico; Benjamin Franklin Elementary School in the La
Quinta Village.
Chairman Alderson opened the public hearing and asked for the staff
report.
Planning Manager David Sawyer advised the Commissioners that the
applicant had requested a withdrawal of this item. Staff explained the
circumstances of the withdrawal.
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Planning Commission Minutes
November 25, 2008
The Commissioners unanimously voted to remove the item from the
agenda.
B. Continued — Environmental Assessment 2008-602 and General Plan
Amendment 2008-1 12; a request for consideration of an Amendment of
the La Quinta General Plan Circulation Element, Amending Exhibit 3.3
Street Cross Sections — City Streets, Exhibit 3.5 City Roadway
Classifications, and Exhibit 3.10 the Multi -Purpose Trails Map located
City-wide.
Chairman Alderson opened the public hearing and asked for the staff
report.
Planning Manager David Sawyer presented the information contained in
the staff report, a copy of which is on file in the Planning Department.
The staff report requested the item be continued to the December 9,
2008, Planning Commission Meeting.
There being no further questions of staff, and since the City was the
applicant there was no further comment from applicant representatives.
Chairman Alderson then asked if there was any public comment.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
Chairman Alderson asked if the continuation allowed staff a sufficient
amount of time to prepare and present the item at the next meeting.
Planning Director Johnson replied this was a staff item and the amount of
time was sufficient.
There was no further discussion, and it was moved and seconded by
Commissioners Wilkinson/Barrows to approve continuation of this item
until the December 9, 2008, meeting. Unanimously approved.
C. Final Landscape Plans 2008-042; a request by Malaga Estates for
consideration of perimeter wall design located on the southwest corner of
Avenue 60 and Madison Street.
Chairman Alderson opened the public hearing and asked for the staff
report.
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Planning Commission Minutes
November 25, 2008
Planning Manager David Sawyer presented the information contained in
the staff report, a copy of which is on file in the Planning Department.
Chairman Alderson asked about materials used for the cap. Staff provided
the information and added there would also be pilasters.
Chairman Alderson asked if Condition Number 30 was in reference to
seismic joints. Planning Manager Sawyer replied he did not have the
specifics from the Building and Safety Department but thought that was
what they were for.
Chairman Alderson asked if the exhibits represented what was going to
be built. Staff replied the walls would be similar in character but would
not have the tile work as shown in the illustration.
There being no further questions of staff, Chairman Alderson asked if
there were any applicant representatives or comments.
There being no applicant comments Chairman Alderson asked if there
was any public comment.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
Commissioner Weber said he had an opportunity to visit the site,
thought the design was really nice, and he would support it.
Commissioner Barrows had a question about the water feature and if
there was a condition on the extent of the water feature. Planning
Director Johnson replied that previously the Commission had requested
elimination of the water feature. When the application was presented to
Council they overturned the condition and the applicant was allowed to
put in the water feature. Commissioner Barrows said she did recall that.
Commissioner Quill said it was a very pretty wall and he commented on
the consideration of turf and turf at the curb.
Commissioner Wilkinson said it was a great looking wall.
There was no further discussion, and it was moved and seconded by
Commissioners Quill/Wilkinson to approve Minute Motion 2008-020
accepting the proposed design of the perimeter walls for Final Landscape
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Planning Commission Minutes
November 25, 2008
Plans 2008-042 as submitted. AYES: Commissioners Quill, Weber,
Wilkinson, and Chairman Alderson. NOES: Commissioner Barrows
ABSTAIN: None. ABSENT: None.
VI. BUSINESS ITEMS: None
VII. CORRESPONDENCE AND WRITTEN MATERIAL: None
Vill. COMMISSIONER ITEMS:
A. Chairman Alderson gave a report on the City Council Meeting of
November 18, 2008 and commented on some of the items Council was
concerned about; such as, tree sizes (caliper) and pedestrian linkage.
Commissioner Barrows asked about the possibility of imposing conditions
on projects. Planning Director Johnson replied staff and the Commission
need to be more cognizant of pedestrian linkages, including adjacent
vacant property. This assists staff in working on pedestrian/vehicular
linkages when property is developed.
Commissioner Barrows asked if this was something that was
incorporated into the City's design guidelines. Staff replied there were
only Village and Highway 111 Design Guidelines. It was added this can
be addressed through the General Plan and it will be looked at more
closely in the future.
City Attorney Jenson added this is much better done at the map stage
when you are taking care of the property aspects; rather than at the
design stage, by requiring a condition of approval, even if there is nothing
on the parcel other than to insure we are getting future reciprocal
agreements.
Chairman Alderson gave some additional examples of things Council was
concerned about and added that the Council does look at the Planning
Commission rulings.
Commissioner Quill commented on the Council concerns about pedestrian
access and referenced the recent JC Penney discussion and the
Commission's efforts.
B. Chairman Alderson noted Commissioner Quill was scheduled to report
back on the December 2, 2008, Council meeting.
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Planning Commission Minutes
November 25, 2008
C. The possibility of cancellation of the December 23, 2008, Planning
Commission meeting was discussed and unanimously approved.
D. Commissioner Quill gave a Community Trails Alliance presentation. He
thanked the Commission and staff for the opportunity to make his
presentation. The Commissioners then had the opportunity to ask him
questions.
E. Chairman Alderson added an item referencing the Public Works' CIP
reports and requested the Commissioners receive the quarterly reports of
Residential/Commercial Activities from the Planning Department. Staff
responded they would be e-mailed to the Commissioners and any updates
will automatically be sent to them.
IX. DIRECTOR ITEMS:
Planning Director Johnson presented information on the resolution of Appeal
2008-002 for Standard Pacific Homes.
He stated, upon further discussion with legal counsel on both sides, it was
decided there was some allowance for relief on the timing and the applicant
would be allowed to continue to finalize their map. He then explained the history
and layout of the project.
Planning Director Johnson gave an update on the Griffin Ranch PM-10 issue.
He referenced the fact that the Commission had concerns about dust issues and
stated staff had a meeting with Griffin Ranch personnel and conducted site
visits. It was determined that Griffin Ranch was adhering to the PM-10
conditions as stated by the Commission. They have put down a sealer
treatment and it has solidified the dirt. Griffin Ranch has even gone to the point
of adding windbreaks, in parts of the project, to aid in dust control. Since the
meeting, Griffin Ranch personnel had approached two of the adjoining property
owners to see if there was a way to alleviate some of the additional dust
problems. The Planning Department, as the Public Works, feels Griffin Ranch is
definitely adhering to their PM 10 provisions.
He encouraged the Commissioners to go out and see the efforts Griffin Ranch
had gone through to eliminate dust problems. He did, however, state one of
staff's concerns was regarding the condition of additional planting which would
require the soil be tilled and it would be 60 to 90 days before the plants mature.
This would actually create an additional dust problem.
.11 319
Planning Commission Minutes
November 25, 2008
Staff ensured there will be regular inspections and stated they have also
contacted AQMD, who has identified they have no citations or issues or
violations identified with Griffin Ranch.
Staff said they would like to present consideration of relief of the planting
condition, as a Business Item, at the next Commission meeting.
Commissioner Wilkinson said he went out and visited the site, and concurred
with staff, that the applicant has done everything asked of them and more;
including meeting with the homeowners, and President of the Homeowners'
Association, who were satisfied with their efforts.
Commissioner Quill had not reviewed the site and couldn't comment.
Commissioner Weber suggested the Commissioners go out and look at the site.
Commissioner Barrows said she appreciated the efforts the applicant had made.
Chairman Alderson had a question about where the dust was coming from, if
not from Griffin Ranch. Staff provided information on the contributing factors
to the dust problem; including the fact there was a race track on the Griffin
Estate which was currently being utilized as an alfalfa field. The applicant had
asked the Estate Manager to consider some topical treatments to hold down the
dust.
Planning Director Johnson said he could not speak to the long-standing history
of the dust problems, only what was happening today and the fact the applicant
was doing the job and doing it well.
Chairman Alderson thanked staff for their due diligence. He gave some
background on the Site Development Permit application and the condition which
was added. He said considering the applicant has proven to staff and the
Commission that they have done what was requested of them. This was
handled through chemical treatment and there was no need for the seeding, so
the Commission would be rescinding that condition of approval. He asked staff
if the Commission could take official action tonight.
Staff suggested it be brought back, for consideration, as a Business Item.
Chairman Alderson said he had pushed hard for the seeding, but after staff's
update, he concurred it would be unwise to open up the soil for a 60 or 90 day
growth period.
320
Planning Commission Minutes
November 25, 2008
The Commissioners concurred with staff's suggestion to bring the item back,
for deliberation, at the next meeting.
X. ADJOURNMENT:
There being no further business, it was moved and seconded by Commissioners
Weber/Wilkinson to adjourn this regular meeting of the Planning Commission to the
next regular meeting to be held on December 9, 2008. This regular meeting was
adjourned at 8:19 p.m. on November 25, 2008.
Respectfully submitted,
Caroly Walker, Executive Secretary
City of La Quinta, California
..., 321
Department Report: DI - A
TO: The Honorable Mayor and Members of the City Council
FROM: Bret M. Plumlee, Assistant City Manager — Management Services./
DATE: January 20, 2009
SUBJECT: Update on Green and Sustainable Program
This report will provide a quarterly update to the various "green" activities City
staff has been involved since October 2008.
City-wide Green Projects and Activities
Staff coordinated and scheduled tours for Planning Commission members to view
the new LEED-certified Vista Dunes development. The focus of the tours was to
provide an explanation of what actually constitutes a LEED-certified development,
the many ways energy efficiency was obtained, and its benefits to the residents.
On October 3, 2008, staff and Imperial Irrigation District (IID) personnel were
speakers at the monthly La Quinta Rotary Club. The Green and Sustainable La
Quinta program was presented featuring the energy and water programs;
registration lists for both programs were used to gather interested La Quinta
residents.
In order to increase visibility and participation in the energy and water programs,
staff and IID personnel will continue to make presentations at future venues such
as the La Quinta Chamber of Commerce, community workshops held at City Hall,
Certified Farmers Market, and interested homeowners associations such as PGA
West scheduled for later this month.
On October 17, 2008, the water feature at Adams Park was replaced with a new
misting station. The old water feature was continually leaking, causing ongoing
maintenance issues and water waste. The new misting station will provide relief
during hot days and is more water efficient.
322
New trash cans were installed at the five entrances to the Fred Wolff Bear Creek
Nature Preserve. The new trash cans are constructed from recycled materials and
were purchased with grant funds for recycled materials. The fence for the
Preserve that was installed last winter was also purchased through the same grant
funds. Additionally, new signs for the Preserve were installed.
The Certified Farmers Market started Sunday, November 9, 2008, at Old Town La
Quinta, from 8:00 a.m. to 12:30 p.m. and will continue through April 2009. The
Certified Farmers market is a weekly "food -based" community event that will
feature seasonal produce, fresh flowers and local farmers. The City of La Quinta
and Burrtec co -sponsored this event by providing premium quality tote bags that
are 100% reusable and recyclable.
On December 4, 2008, the City of La Quinta along with its local agency
conservation partners, Coachella Valley Water District, Imperial Irrigation District,
Burrtec and Southern California Gas Company, held the Going Green Community
Workshop from 4 p.m. to 8 p.m. at City Hall.
The workshop included a myriad of topics ranging from how to conserve water,
save energy and recycle smart. Those in attendance came eager to learn about
how they could conserve resources and save money at the same time. Many
learned valuable water, energy, gas, and recycling tips and came away more
knowledgeable and overall satisfied with the event.
The City and the La Quinta Chamber of Commerce coordinated the Mayor's "Going
Green" luncheon, which was also a success. This event included presentations by
all of the City's green conservation partners related to the various programs
available to La Quinta residents and businesses.
The City's green partners were very enthusiastic about the participation and
questions asked by those in attendance at both events. They all said they would
be happy to participate in similar events in the future.
Through these partnerships, the City received a substantial number of pledges from
residents and businesses to make a commitment to the environment and find out
more about the various programs available. For example, at the Going Green
Community Workshop, there were 10 La Quinta residents that registered and of
those residents, six signed up for the Weather Based Irrigation (Smart) Controllers
and four for the Landscape Conversion program. At the Mayor's luncheon, there
were seven La Quinta residents that registered and of those residents, six signed
up for the Smart Controller program and one for the Landscape Conversion
program.
323,
Combined Partnership Activities
Staff is continuing to work with the City's Green and Sustainable La Quinta
conservation partners to get the word out regarding water conservation, energy
efficiency, solid waste reduction and other programs. CBS Channel 2 coverage
regarding water conservation was a direct result of the City Council update. The
Coachella Valley Water District (CVWD) is also running infomercials on CBS.
Additional efforts were made to advertise the December 4, 2008 Community
Workshop.
Updates of Utility Programs
Partnership with CVWD
On October 20, 2008, staff met with representatives from CVWD to discuss the
Water Conservation Program. Highlights of the meeting included:
✓ Desert Landscape Conversions - There are currently 14 people
interested in the conversion of turf to water efficient drip irrigated
landscape. To date, eight property owners have completed landscape
renovations and received City/CVWD rebates.
✓ CVWD is targeting the top 13 percent of users out of 90,000
customers in the Coachella Valley in attempt to reduce their usage.
CVWD will send out bill stuffers to let them know that tiered rates will
soon be implemented and their effects on high users.
✓ Weather Based Irrigation Controllers (WBIC) - There are currently 145
homes in the City of La Quinta enrolled in the WBIC program.
The City Municipal Code currently has a provision which prohibits allowing water,
including irrigation water, from flowing onto a right-of-way (street). This provision,
when combined with the CVWD/City Water Waste Hotline program, should help in
reducing water waste. The hotline program will include door hanger notices and
small flags that will be used to notify homeowners and business owners of
irrigation or other visible water waste issues. CVWD and City staff will jointly
implement this program. CVWD asked for a meeting in mid -January 2009,
regarding the water waste hotline and the logistics of making this new program
work efficiently. CVWD sees it as a new program that will require new phone
systems, new or reassigned staff, and a significant amount of training. They are
working off of the Las Vegas program, which upon implementation created service
delivery problems. Since this program will be district -wide they are looking at it as
a much larger project than just the City.
324
The landscape conversions have started for two RDA Cove homes. The homes are
located at 52985 Eisenhower and 51805 Avenida Cortez. Staff will take photos of
work progress and will inform the City Council once work has been completed. In
addition to the re -landscaping, the contractor will be providing typical plans and
specifications that other homeowners could use to assist in planning for
modifications to their front yards. The contractor is a La Quinta resident and
former Architectural and Landscape Committee member.
Partnership with IID
The City Council approved a cooperative partnership with IID which focuses on
energy conservation and green house gas emissions reduction. City staff continues
to meet with representatives from IID for their monthly City of La Quinta/Imperial
Irrigation District Energy Partnership meetings.
Staff, in cooperation with IID, made a presentation to Amelia Earhart Elementary
5th grade students regarding sustainability. The presentation focused on basic
principles, such as the three R's (Reduce, Reuse, and Recycle) and provided a
general overview of the programs that IID and the City are offering.
Waste and Recycling
City staff continues to meet and work with Burrtec and HF&H with regard to waste
management services. Burrtec has been a cooperative and valuable partner in
providing City staff and HF&H consultants with waste management data and
providing quality customer service. HF&H, as our waste and recycling consultant,
has been instrumental in the implementation of AB 939 programs to ensure the
City's compliance with the State's AB 939 mandate. In addition, a commercial
recycling program has been established in Old Town.
On October 16, 2008, staff met with representatives from Burrtec and HF&H to
discuss recycling at large venues and special events. Recycling is part of an
ongoing effort to make the City of La Quinta "green" and is part of the La Quinta
Green and Sustainable Program. The two venues discussed included the Bob Hope
Chrysler Classic and the La Quinta Arts Festival.
On October 18, 2008, the City's bi-annual shred day event brought in
approximately 50 vehicles with two tons of material collected.
The City Council previously directed staff to coordinate a pilot construction and
demolition debris monitoring program with selected developers in an effort to
evaluate the potential for a City-wide program. Staff coordinated with HF&H and
Burrtec to contact real estate developers and contractors operating in the City to
enlist in a pilot program, and six out of eight expressed their willingness to
participate. Burrtec will contact and enlist the developers in the program and then
track and report their progress.
325
Educational Programs Attended by Staff
City staff and officials have attended numerous "green" training sessions since the
Council was last updated in October 2008.
On October 17, 2008, staff attended the Coachella Valley Economic Partnership
Economic Summit at the Renaissance Esmeralda in Indian Wells. This year's event
focused on the downturn of the economy and the effect of the housing market in
the Coachella Valley.
As a City sponsor of the Summit, staff set up a booth to provide City information
including information about its water and energy partnership programs. Staff used
a registration sign-up sheet to obtain the names of La Quinta residents interested in
obtaining additional information about programs available to residents or
commercial customers.
On October 28, 2008, staff attended the CVAG Technical Planning Sub -Committee
(TPS) meeting. Topics discussed included the annual work program and goals for
the TPS as well as a brief presentation from Southern California Association of
Governments (SCAG) in regard to SB 375 requirements and the impact on SCAG
Regional Transportation and Regional Housing Needs Assessment (RHNA) planning
programs. SB 375 was signed this past September, which requires implementation
of a regional strategy for reduction of green house gas emissions. SB 375 was
adopted to provide the implementation arm for AB 32, the Global Warming
Solutions Act of 2006. The TPS agreed that this legislation and assistance with
the development of the SCAG regional strategy through CVAG will continue as a
critical work item for the TPS.
Staff attended a Water Quality Management Plan (WQMP) Overview Workshop at
the Palm Desert City Council Chambers. Items discussed included:
• Regulatory Requirements
• On -site water retention, detention and filtration
• WQMP and the Planning Process
• WQMP and the Public Works Process
The WQMP requirements, which must be addressed as part of the entitlement
process for new development projects, will go into effect June 15, 2009.
Conclusion
The City has been very proactive in developing programs and training staff to
ensure reduction in both costs and greenhouse gas emissions. Staff will continue
«.. 326
to make significant efforts over this next fiscal year to meet the Council's
expectations to protect the environment and maintain a "Green and Sustainable La
Quinta."
327
JANUARY 10 — MARCH B
DEPARTMENT REPORT:
CITY COUNCIUS
UPCOMING EVENTS
MUSEUM EXHIBITIONS — "TANTALIZING
TEAPOTS"
3-A
JANUARY 15 AN EVENING WITH FRIENDS AT LA QUINTA
LIBRARY — SPANISH AND FORKLORIC DANCES
BY SUSANA ELANA
JANUARY 16 PILLARS OF THE COMMUNITY AWARDS
RECEPTION
JANUARY 19 AN EVENING WITH FRIENDS AT LA QUINTA
LIBRARY — PERCUSSIONIST CHAZZ ROSS
JANUARY 19-25 BOB HOPE CHRYSLER CLASSIC
JANUARY 20 CITY COUNCIL MEETING
FEBRUARY 3 CITY COUNCIL MEETING
FEBRUARY 6 1s'r FRIDAY AT THE MUSEUM — KAREN WILSON
— HONORING BLACK HISTORY MONTH
FEBRUARY 17 CITY COUNCIL MEETING
MARCH 3 CITY COUNCIL MEETING
MARCH 6 1s'r FRIDAY AT THE MUSEUM — "TAIKO
DRUMMERS"
MARCH 7 LA QUINTA YOUTH FESTIVAL
MARCH 12-15 LA QUINTA ARTS FESTIVAL — CIVIC
CENTER CAMPUS
328
LA QUINTA CITY COUNCIL MONTHLY CALENDAR
January 2009
Sunday...y Tuesday Wednesday..
..Saturday
1
2
3
December 08 February 09
S MT W T F S S M T_IN T F S
_
1 2 3 4 5 6 1 2 3 4 5 6 7
7 6 9 10 11 12 13 8 9 10 11 12 13 14
New Years Day CITY
New Years Holiday -
14 15 16 17 16 19 20 15 1fi 17 IB 19 20 21
HALL CLOSED
CITY HALL CLOSED
21 22 23 24 25 26 27
26 29 30 31 22 23 24 25 26 27 26
4
5
6
7
8
9
10
3:00 PM City Council
10:00 AM ALRC
9:30 AM Animal Campus
Meeting - CANCELLED
Henderson
10:30 AM CVCC-Sniff
12:00 PM Energyf
Environs Sniff
11
12
13
14
15
16
17
10:00 AM Pub. SHy-Kirk
7:00 PM Planning
9:00 AM RCTC-
3:00 PM Historic Preset
9:00 AM CVA.Hendersen
12:00 PM Transp Kirk
Compression
Henderson
vation Commission
3:00 PM Mtns.
4:30 PM Investment
Consversancy-Kirk
Advisory Board
5:30 PM Community
Services Commission
6:00 PM League
Henderson
18
19
20
21
22
23
24
3:00 PM City Council
10:00 AM Homelessness
9:00 AM LAFCO-
Meeting
Cane. Franklin
Henderson
12:00 PM HCRC-Franklin
Martin Luther King's
Birthday
(CITY HALL CLOSED)
Bob Hope Chr
sler Classic
25
26
27
28
29
30
31
10:30 AM RCTC Budget -
7:00 PM Planning
12:00 PM Sunline-Adolph
Henderson
Comrssion
4:00 PM J.Cochran Reg.
6:00 PM Exec Cmte:
Airp Franklin
Adolph
bob HDDB m--slerChrysler Cf...y
Printed by Calendar Creator Plus on 1/9/2009
329
LA QUINTA CITY COUNCIL MONTHLY CALENDAR
February 2009
..
..
..mwa..
..
.. ..
I ..
1
2
3
4
5
6
7
3:00 PM City Council
10:00 AM ALRC
12:00 PM Mayor's Lunch
Meeting
8
9
10
11
12
13
14
10:00 AM Pub. Sfty-Kirk
12:00 PM Trani Kirk
5:30 PM Community
Services Commission
7:00 PM Planning
Commission
9:00 AM RCTC-
Henderson
4:30 PM Invest rent
Advisory Board
10:30 AM CVCC Sniff
12:00 PM Energyl
Environs Sniff
6:00 PM League -
Henderson
15
16
17
18
19
20
21
3:00 PM City Council
Meeting
10:00 AM Homelessness
Cmte: Franklin
3:00 PM Historic Proser.
vation Connrussion
9:00 AM CVA-Henderson
12:00 PM HCRC Franklin
President's Day
(CITY HALL CLOSED)
22
23
24
25
26
27
28
10:30 AM RCTC Budget -
Henderson
7:00 PM Planning
Commission
12:00 PM Sunline Adolph
9:00 AM LAFCO
Henderson
6:00 PM Exec Core,
Adolph
January
S M T W T F S
1 2 3
4 5 8 7 8 9 10
17 12 13 11 15 18 17
IB 18 20 21 22 23 24
25 26 27 28 29 30 31
March
S M T W T F S
7 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
Printed by Calendar Creator Plus on 1/9/2009
330
LA QUINTA CITY COUNCIL MONTHLY CALENDAR
March 2009
,Sunday7, T--1
Monday
Tuesday
Wednesday
Thursday
."Friday
Saturday
1
2
3
4
5
6
7
3:00 PM City Council
10:00 AM ALRC
Meeting
8
9
10
11
12
13
14
10:00 AM Pub. Shy Kirk
7:00 PM Planning
9:00 AM RCTG
9:30 AM Animal Campus-
12:00 PM Transp-Kirk
Commission
Henderson
Henderson
3:00 PM Mons.
4:30 PM Investment
10:30 AM CVCC-Sniff
Consversancy-Kirk
Advisory Board
12:00 PM Entrgyl
5:30 PM Community
Environs Sniff
Services Commission
6:00 PM League.
Henderson
F
Le Ouinta Arts Festival
15
16
17
18
19
20
21
3:00 PM City Council
10:00 AM Homelessness
3:00 PM Historic Proton.
9:00 AM CVA-Henderson
Meeting
Cmte: Franklin
vation Commission
12:00 PM HCRC-Franklin
La Ohm at Arts Festival
22
23
24
25
26
27
28
10:30 AM RCTC Budget
7:00 PM Planning
12:00 PM Sunline-Adolph
9:00 AM LAFC0-
Henderson
Commission
4:00 PM J.Cochran flag.
Henderson
Pup Franklin
29
30
31
6:00 PM Exec Cone.
Adolph
February April
S_ M_ T W T F _S S M T W T F S
1 2 3 4 5 6 7 —-— 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11
12 13 14 15 16 17 18
15 16 17 18 19 20 21 19 20 21 22 23 24 25
22 23 24 25 26 27 28 26 27 26 29 30
Printed by Calendar Creator Plus on 1/9/2009
331
DEPARTMENT REPORT:
C&If 4 4 a"
TO: The Honorable Mayor and Members of the City Council
FROM: Tom Hartung, Director of Building & Safety—T-4
DATE: January 20, 2009
RE: Department Report — December, 2008
Attached please find the statistical summaries for building permits, Animal Control,
Code Compliance, and garage sale permits for the month of December. The statistical
summaries depict the following highlights:
• Year-to-date building permit valuation is $140,724,672, and it represents an
issuance of 95 building permits in December;
• Animal Control handled 1 184 cases through December;
• Code Compliance initiated 3143 cases through December;
• Garage sale permits generated $1010 in revenue during December.
332
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DEPARTMENT REPORT: ,S
�a1,U1
o� �o , 4
�C �WOY
Fy OF TKF
TO:
Honorable Mayor and Members of the City Council
FROM:
Edie Hylton, Community Services DirectorIPI
DATE:
January 20, 2009
SUBJECT: Community Services Department Report for December 2008
Upcoming events of the Community Services Department for February 2009:
Feb 2
*Morning Workout
Feb 2
*Mat Pilates
Feb 2
Ballet/Jazz, La Quinta High School
Feb 2
Teen Ballet, La Quinta High School
Feb 2
Tae Kwon Do, Senior Center
Feb 2
Jazz to the Max, Senior Center
Feb 2
Yoga, Fitness Center
Feb 3
*Yoga for Health
Feb 3
*Beginning Ukulele
Feb 3
*Tai Chi Traditional
Feb 3
*DIY w/ Good Design (FREE Class)
Feb 3
*Digital Photo
Feb 3
Photoshop Elements, Senior Center
Feb 4
*Reinforcing the Basics
Feb 4
*Path 2 Philadelphia (FREE Class)
Feb 4
**Story Time, Museum
Feb 4
Photoshop Pro, Senior Center
Feb 4
Tap 1, La Quinta High School
Feb 4
Ballet/Tap, La Quinta High School
Feb 4
Sculpt & Stretch, Senior Center
Feb 5
*Basic Computer
Feb 5
Zumba, Senior Center
Feb 5
**Master Tea Ceremony
Feb 6
*Beginning Bridge
Feb 6
*Valentine Evening Dance
Feb 6
**First Friday
Feb 7
Yards of Fun, Museum
Feb 10
*Therapeutic Yoga
Feb 10
*Photo Editing 1
337
Feb 10 Body Sculpting, Senior Center
Feb 11 *Tap Technique
Feb 11 *Sketch & Draw (FREE Class)
Feb 12 Dance, Play & Pretend, La Quinta High School
Feb 12 Beginning Ballet, La Quinta High School
Feb 12 *National Kidney Foundation Kidney Screening
Feb 12 *Word Processing
Feb 13 *On the Ball Training (FREE Class)
Feb 13 *Balancing Act
Feb 13 **Brown Bag Lunch
Feb 17 *West Coast Swing
Feb 17 *Photo Editing 2
Feb 17 *List & Labels
Feb 17 *Intermediate Tai Chi
Feb 17 Youth Tennis 5-7, Fritz Burns Park
Feb 17 Youth Tennis 8-10, Fritz Burns Park
Feb 17 Youth Tennis 14-17, Fritz Burns Park
Feb 17 Transitions Live the Lifestyle Part 1, Library
Feb 17 Transitions Live the Lifestyle Part 2, Library
Feb 18 *Sketching & Drawing
Feb 18 **Presidents Day Event with the Living Desert
Feb 19 *Files & Folders
Feb 19 *Valentine's Luncheon
Feb 19 *E-Mail
Feb 19 Adult Tennis, Fritz Burns Park
Feb 19 **An Afternoon with the Riverside County Archivist Jim Hofer
Feb 19 Youth Tennis 11-13, Fritz Burns Park
Feb 21 Jazz Boot Camp, Fitness Center
Feb 21 Abraham Lincoln Exhibition Excursion
Feb 23 Memoir Writing, Senior Center
Feb 24 *Vista Laptops
Feb 24 Beginning Guitar, Senior Center
Feb 24 Rock N' Blues Guitar, Senior Center
Feb 25 **Presidents Day Event with the Living Desert
Feb 26 Living a Legacy, Senior Center
Feb 26 *Basic Internet
Feb 26 CV Hiking, Senior Center
*Senior Center class or activity
**Museum class or activity
338
Community Services Department
Attendance Report for the Month of December 2008
Summary Sheet
Program 2008 2007 Variance Sessions Per Month
2008 2007
Leisure Classes
35
38
-31
26
24
Special Events
745
592
153
4
3
Adult Sports/ Fitness
681
584
97
46
45
Museum
36
0
36
2
0
Senior Center
1362
1052
310
89
86
Total
2,859
2,266
593
167
158
Museum Services
Visitors - Adults
265
0
2651
20
0
Visitors - Youth
14
0
14
20
0
Total
279
0
279
40
0
Senior Services
Senior Center
216
218
-2
13
14
Total
216
218
-2
13
14
Sports User Groups
La Quinta Park Use
AYSO
1300
1200
100
11
15
Sports Complex
LQ Sports & Youth
120
120
0
17
12
Facility/Park Rentals
Senior Center
Private Pa
600
500
1001
5
4
Churches-2
600
375
225
8
5
Museum
Meeting Room
60
0
60
1
0
Osher classes
300
200
100
6
4
Library
Classroom
360
600
-240
6
12
Civic Center Campus
Private Pa
0
0
01
0
0
Park Rentals
La Quinta Park
150
200
-50
3
4
Fritz Burns Park
0
50
-50
0
1
Total
3,490
3,245
245
57
57
Total Programs
6,844
5,729
1,115
277
229
Volunteer Hours
Museum
781
Ol
78
Senior Center
1 1661
230
-64
Total Volunteer Hours
1 2441
2301
14
339
Community Services Program Report for December 2008
2008 2007 2nn8 7nn7
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Microsoft Excel
3
9
-6
3
4
Intermediate Computers
4
0
4
3
0
Guitar - Be .
6
0
6
3
0
Guitar -Intermediate
10
0
10
3
0
Beginning Ballet
4
0
41
1
0
Dance, Play, & Pretend
5
0
5
1
0
Tae Kwon Do
3
4
-11
121
8
Totals
35
13
221
261
2008 2007 2008 2007
Participants
I Participants
Variance
Meetings
Meetings
Special Events
Breakfast With Santa
225
220
5
1
1
Tree Lighting Ceremony
500
350
150
1
1
Savor A Taste
20
0
20
2
0
Totals
745
570
175
4
2
2008 2007 2008 2007
Participants
I Participants
Variance
I Meetin s
Meetin s
Adult Sports & Fitness
Open Gym Basketball
201
741
127
23
21
Fitness Center
480
2901
190
23
21
Totals
681
3641
317
46
42
2008 2007 2008 2007
Participants
I Participants
Variance
Meetings
Meetings
Museum
Tree Decorating
14
0
14
1
0
Story Time
22
0
22
1
0
Totals
36
0
36
2
0
lCommunity Services Totals
1,497
9471
5501
78
56
340
Monthly Revenue Report for December 2008
Monthly Revenue - Facility Rentals 2008 2007 Variance
Libra
$
700.00
$
210.00
$
490.00
Museum
$
385.00
$
-
$
385.00
Senior Center
$
3,885.00
$
3,465.00
$
420.00
Parks
$
160.00
$
160.00
$
-
Sports Fields
$
230.00
$
590.00
$
360.00
Monthly Facility Revenue
$
5,360.00
$
4,425.00
$
935.00
Monthly Revenue
Museum
$
186.00
$
-
$
186.00
Senior Center
$
7,469.00
$
4,011.00
$
3,458.00
Community Services *
$
2,593.00
$
3,698.00
$
1,105.00
La Quinta Resident Cards
$
2,760.00
$
2,295.00
$
465.00
Fitness Cards
$
465.00
$
330.00
$
135.00
Total Revenue
$
13,473.00
$
10,334.00
$
3,139.00
Revenue Year to Date
Facility Revenue
$
25,732.50
$
35,083.00
$
9,350.50
Museum
$
1,287.00
$
-
$
1,287.00
Senior Center
$
30,116.00
$
35,622.00
$
5,506.00
Community Services
$
30,430.00
$
30,476.50
$
46.50
La Quinta Resident Cards
$
9,990.00
$
11,085.00
$
1,095.00
Fitness Cards
$
3,580.00
$
3,160.00
$
420.00
Total Revenue to Date
$ 101,135.60
$ 115,426.50
$
14,291.00
* Decrease in revenue this year due to additional Wicked excursion income in 2007.
841
Senior Center Attendance
Senior Center Program Report for December 2008
Participation
Participation
Variance
Meetings
Meetings
2008
2007
2008
2007
Senior Activities
ACBL Bride
170
200
-30
2
3
Bridge, Social/Party
473
279
194
17
10
Winter Wonderland Evening Dance
66
44
22
1
1
Monthly Birthday Party
35
25
10
1
1
Monthly Luncheon(Holiday)
119
135
-161
1
1
Arts & Crafts Bazaar
150
50
1001
1
1
Movie Time
48
60
-12
3
5
Putting Action
10
4
6
2
1
Tennis
71
8
63
7
3
Senior Activity Total
1142
805
337
35
26
Senior Leisure Classes
Arts & Crafts Ribbon Jewel
4
3
1
1
1
Bridge Classes
15
0
15
3
0
Computer Classes
4
14
-10
2
5
Dog Training
4
0
4
3
0
Exercise
23
32
-9
9
10
Golden Tones
24
48
-24
2
3
Hooked on Loos
8
9
-1
3
3
Issues of the Day
28
32
-4
2
2
Mat Pilates
17
5
121
4
7
Quilters
16
8
81
3
1
Sketch & Draw
7
0
71
1
0
Tap Technique
13
0
131
3
0
Therapeutic Yoga
6
0
61
2
0
Ukulele Players
12
16
4
6
4
Watercolor
13
0
131
2
0
Woodcarvers
12
30
-18
3
4
Yoga for Health
16
7
9
3
3
Senior Leisure Classes Total
222
204
18
52
43
TOTAL SENIOR PROGRAMS
1364
1009
355
87
69
Senior Services
FIND
101
136
-35
2
4
Financial Advisor
3
0
3
1
0
Geriatric Consultation
3
0
3
1
0
HICAP
3
6
-3
1
2
Legal Consultation
6
6
0
1
1
Notary Services
1
2
-1
1
1
Seminars - Decembe 6
46
0
46
6
0
FREE Class 3 *see list below
22
0
22
4
0
Volunteers
31
36
-5
n/a
n/a
TOTAL SENIOR SERVICES
216
186
30
13
8
SENIOR CENTER TOTAL
15801
1195
385
100
77
* Free Classes: On the Ball Training, Internet Tour & DIY w/Good Design.
342
2008 2007 Variance
Volunteer Hours __
Senior Center 165.51__ 230� -64.5
Volunteer Total: 165.5 91,0l -aa
!venue
Nor Center Revenue" _ $7,469.00 $4,011.00 $3,458.00
Revenue Total: $7,469.00 $-4,011.00 $3,458.00
Dec-08,
-- ---- -- -- ------ -- - ----
"Revenue increase is due to enrollment for Winter/Spring 2009 classes/events.
43
Department Report: /
L/aT
am
o�,--
/ � D
OF TN�'9w
TO: The Honorable Mayor and Members of the City Council
FROM: Les Johnson, Planning Director
DATE: January 20, 2008
SUBJECT: Department Report for the Month of December 2008
Attached please find a copy of the Planning Department Report which outlines the
current cases processed by staff for the month of December.
PAMonthly Report Folder\2008\DECEMBER 2008.doc 344 1
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346
DEPARTMENT REPORT: 9
T4ht 4 4 Q"
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Timothy R. Jonasson, Public Works Director/City Engineer
DATE: January 20, 2009
SUBJECT: Public Works Department Report for December 2008
Attached please find the following:
1. Citizen Service Request Summary;
2. Encroachment Permit and Plan Check Services Summary;
3. Capital Improvement Plan Status Update;
4. Monthly Summary of Public Works Tasks.
T-dnothy Rjonascklo
Public Works Dire or/City Engineer
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MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: December, 2008
Employee's Hourly Labor Breakdown
Crew#1
Crew #2
Crew #3
Maint. Mg.
Code
Activity
5 Men
5 Men
2 Men
1 Man
Total
1000
Policing/Inspection
51
180
8
6
245
1001
Pot Hole -Repair/Patching
27
0
0
27
1002
Crack/Joint-Repair
0
0
0
0
0
1003
Pavement Marking/Legends
0
0
0
0
0
1004
Pavement Marking/Striping
0
0
0
0
0
1005
Curb Painting
0
0
0
0
0
1006
Other Traffic Controls
0
79
0
1
80
1007
Curb & Gutter Repair/Const.
0
0
0
0
0
1008
Other Concrete Repairs/Const.
0
4
0
0
4
1009
Street Sign Install (New)
0
0
0
0
0
1010
Street Sign Repair/Maint
41
20
0
2
63
1011
Debris Removal
12
31
2
1
46
1012
Right of Way Maint.
31
52
44
0
127
1021
CLEAN Catch Basin Inlet/Outlet
2
30
0
0
32
1022
Rondo Channel Outlet/Vault
9
0
0
0
9
1022A
Desert Club Outlet/Vault
38
0
0
2
40
1023
S.D./ D.W./C.B. Repair/Maint.
0
22
0
1
23
1024
Gutter/Median Sand Removal
0
2
0
0
2
1025
Street Sweeping (Machine)
118
0
0
0
118
1026
Street Sweeping (Hand)
0
5
0
0
5
1027
Sidewalk/Bike Path Cleaning
0
0
0
0
0
1028
Dust Control
0
0
0
0
0
1029
Flood Control
48
30
3
9
90
1031
Parks/Retention Basins Inspection/Clean-L
0
19
94
2
115
1041
Irrig/ Weeding, Shrubs & Tree Trimming
2
221
79
21
105
1051
Landscape/Irrigation Contract Managerner
0
0
34
9
43
1052
Lighting/Electrical Contract Management
0
0
0
10
10
1061
Small Tools Repair/Maint.
0
0
0
0
0
1062
Equipment Repair/Maint.
6
0
0
0
6
1063
Vehicle Repair Maint.
26
21
0
0
47
1081
Trash/Litter/Recycable Removal
0
11
11
0
22
1082
Vandalism Repairs
0
0
0
0
0
1083
Graffiti Removal
112
91
20
9
232
1084
Maint. Yard Building Maint.
10
11
0
0
21
1085
Seminars/Training
34
25
6
15
80
1086
Special Events
0
0
3
0
3
1087
Citizen Complaints/Requests
109
14
0
0
123
1088
Meeting
12
37
8
20
77
1089
Office (Phone, paper work, reports, Misc.)
31
33
8
31
103
SUBTOTAL
692
766
320
1201
1898
1091
Over Time
22
70
43
0
135
1094
Jury Duty ()
0
0
0
0
0
1095
Sick Leave
24
16
0
0
40
1096
Vacation
84
8
0
40
132
1097
Holiday
200
112
80
40
432
1098
Floating Holiday
0
0
0
0
0
1099
Worker Comp/ Bereavement
0
0
0
0
0
SUBTOTAL
3301
2061
1231
80
739
TOTAL HOURS
10221
9721
4431
200
2637
TOTAL MILES
33301
53881
16431
330
10691
353
Department Report: _q
O
LA UI TA P@LICE
Served by the PJverside Courrty Sherffs Deparlmerrt
Police Department Monthly Report
December -- 2008
O
Prepared for
O
-1.. 354
O La Quinta Police Department
SIGNIFICANT ACTIVITY REPORT
Captain Rodney Vigue
Chief of Police
(Number in parenthesis denotes number of calls for service that day.)
12/O1 Mondav (100
Monday. December 1, 2008 1:52 PM — Special Enforcement Team Officers responded to Wal-Mart to a
reported theft. Officers arrested two male juveniles for commercial burglary and conspiracy to commit
burglary. The juveniles were transported to the Indio Juvenile Hall and booked
Monday, December 1, 2008 3:13 PM - Officers conducted a pedestrian check at Highway I I I and Simon
Drive. Cynthia Robinson was arrested and booked at the Indio Jail for a misdemeanor driving under the
influence warrant.
Monday, December 1, 2008 3:25 PM - Special Enforcement Team Officers responded Wal-Mart to a
reported theft. Arrested for commercial burglary was Baldemar Olivera. Olivera was booked into the
Indio jail.
Monday, December 1, 2008 9:00 PM - Special Enforcement Team Officers arrested Adam Trevino in front
of La Quinta Wal-Mart for commercial burglary. Trevino, a parolee, also had a felony warrant for theft.
Trevino was booked into the Indio Jail.
O12/02 Tuesday (89)
Tuesday, December 2, 2008 6:47 PM- Officers responded to the area of Jefferson and Avenue 54 in
reference to a reported erratic driver. Officers located the vehicle and arrested Kirstin Anderson for driving
under the influence. Anderson was booked into the Indio Jail.
Tuesday. December 2, 2008 -10:34 PM - Officers responded to Wal-Mart in reference to a combative
female being detained for theft. Sofia Rico was arrested for robbery and booked into the Indio Jail.
12/03 Wednesday (106)
Wednesday. December 3.2008 1:38 PM — The Special Enforcement Team served a property related search
warrant in the 74000 block of Aster Drive in the city of Palm Desert. The investigation stemmed from
residential burglaries occurring within the city of La Quinta. Officers from Palm Desert Police Department
and Indian Wells Police Department assisted in the arrest of Christopher Franco. Franco, a parolee at large,
was arrested for his parole warrant without incident. Officers seized illegal narcotics and suspected stolen
property from the residence. Franco was booked into the Indio Jail.
Wednesday, December 3, 2008 3:30 PM — a Motor Officer stopped a vehicle for speeding at Avenue 52,
east of Jefferson Street. The driver was identified Jose Felix Avila who was arrested for driving without a
license. Upon a search of his person, officers found several thousand dollars in Avila's pockets. While
conducting an inventory search of the vehicle, officers located two clear plastic bags filled with
approximately 32 grams of methamphetamine. The officers also located a black satchel containing more
money in small denominations and a ledger containing a pay -owe schedule. Investigations responded to
the crime scene and assumed the investigation.
® Wednesday, December 3, 2008 9:22 PM The Special Enforcement Team served a property related search
warrant at the 44000 block of Saffron Court. The warrant was related to an ongoing investigation
355
involving several residential burglaries in La Quinta where suspected juveniles were entering homes and
taking property. Special Enforcement Team Officers previously located evidence taken from several of
these above -mentioned burglaries and anticipate additional search warrants and arrests. During the service
of the Saffron Court search warrant, a 16 —year- old, male juvenile, was present during the search warrant
and an out of custody filing will be completed.
Wednesday. December 3, 2008 9:40 PM Officers responded to the 54000 block of Shoal in La Quinta
reference and a traffic collision. Subsequent investigation resulted in the arrest of Ronny Rhoden. Rhoden
was booked into the Indio Jail for driving under the influence.
12/04 Thursday (78)
Thursday. December 4, 2008 7:02 PM — The Special Enforcement Team conducted two property related
search warrants stemming from an ongoing investigation involving several residential burglaries in the
north end of La Quinta. The first warrant was served at the 8000 block of Highway 111, Indio. This
warrant led to the seizure of suspected stolen property and the arrest of a 15-year-old, male juvenile, from
Indio. The second search warrant was served in the 43000 block of Port Maria, Bermuda Dunes, the
residence of 17-year-old suspect juvenile. During the warrant service, evidence was located from an
unreported residential burglary from Bermuda Dunes. Both juveniles were booked into Indio Juvenile Hall
for possession of stolen property related to residential burglary.
12/05 Friday (89)
Friday, December 5, 2008 6:00 PM- Special Enforcement Team Officers followed up on residential
burglary investigations and conducted two property search warrants. The first warrant was served at the
52000 block of Avenida Ramirez, La Quinta. The 15-year-old male juvenile suspect was not present
during the time of service. Information was obtained, but no physical evidence or property was located.
Officers served the second search warrant in the 81000 block of Forest Drive in the unincorporated area of
Indio. A 17-year-old male juvenile was contacted and transported to the Indio Station for interview. No
physical evidence or property was located. During this investigation SET officers obtained confessions
from three of the four suspects involved with residential burglaries and vehicle thefts in North La Quinta.
The 17-year old juvenile residing at the Forest Dr. residence was arrested for burglary.
12/06 Saturday (80)
Saturday. December 6, 2008 1:37 hours — Officers responded to Wal-Mart regarding three shoplifters in
custody. Three juveniles were arrested and booked into Juvenile Hall for commercial burglary.
Saturday, December 6, 2008 5:00 PM— officers responded to Wal-Mart regarding two shoplifters in
custody. Annabel Martinez was arrested and booked into the Indio Jail for commercial burglary. A 17-
year-old-female of Indio was arrested and booked into Juvenile Hall for shoplifting.
Saturday. December 6, 2008 5:15 PM — Officers responded to Kohl's regarding two shoplifters in custody.
Rebecca Sota was arrested and booked into the Indio Jail for conspiracy to commit commercial burglary.
Annette Caldera was arrested and booked into the Indio Jail for commercial burglary, theft with priors,
false information to a peace officer, and violation of parole.
12/07 Sunday (56)
Sunday, December 7, 2008 12:16 AM — Officers responded to Dune Palms North of Avenue 48 reference a
traffic collision with injuries. Two southbound vehicles were traveling at a high rate of speed. One vehicle
changed lanes in front of the other and lost control. That vehicle collided with two palm trees and two
power poles. The trees and poles blocked the roadway for two hours until city crews cleared them away.
16 The driver was transported to Desert Hospital for fractured ribs.
356
O Sunday, December 7, 2008 10:47 AM Officers responded to the 42000 block of Washington Street and
arrested Andres Carrillo for vandalism.
Sunday, December 7, 2008 11:07 AM Officers responded to Jefferson Street and Avenue 52 reference a
non -injury collision. The driver, Aaron Starkey, was arrested for driving under the influence. The collision
caused damage to the city of La Quinta landscaping and a street sign at the round -a -bout (city notified).
Starkey was transported and booked into the Indio Jail.
12/08 Mondav (100
Monday. December 8, 2008 — 3:00 PM- An officer conducted a vehicle stop at Avenida Bermudas and
Avenida Montezuma. Richard Sanchez was arrested for a felony warrant for possession of illegal drugs
and possession of a switch blade knife. He was booked into the jail.
Monday, December 8, 2008 — 2:00 PM- Special Enforcement Team Officer's conducted a traffic stop in
front of Wal-Mart and arrested Luis V. Albis. Albis was in possession of heroin and booked into the jail.
Monday. December 8, 2008 — 3:29 PM — Officers responded to Wal-Mart regarding three shoplifters in
custody. Arrested were Milka Loustaunau, Blanca Moreno, and Lucero Barrera for burglary.
Monday, December 81 2008 — 10:35 PM - Officers responded to Jefferson at Independence reference a hit
and run call. The investigation resulted in the arrest of Jennifer Baker for driving under the influence, hit
and run and driving on a suspended license. Baker was booked into the Jail.
12/09 Tuesday (94)
Tuesday, December 8, 2008-1:00 PM- Officers responded to the 43-000 block of Palm Royale, in reference
O to an impaired driver report. A retired deputy sheriff detained Terri Cobble at the location due to her
erratic driving. Cobble's blood alcohol level was found to be in excess of the legal limit. Cobble was
arrested and booked into the jail for driving under the influence.
Tuesday, December 9, 2008-10:49 PM— Officers responded to Target, reference a commercial burglary.
David Samora was arrested and booked into the Jail for burglary.
12/10 Wednesday (66)
Wednesday, December 10, 2008 — 2:46 AM- Officers responded to Avenue 52 and Jefferson Street
reference a traffic collision. The investigation resulted in Martin Navarro being arrested for felony driving
under the influence. A motorcyclist struck by Navarro was transported to Desert Hospital with moderate
injuries. Navarro was booked into the Jail.
Wednesday, December 10, 2008 — 9:10 AM— Officers conducted a pedestrian check at Avenida
Montezuma and Avenida Navarro. Officers arrested Johnny Loya. Loya was in possession of less than
one gram of suspected methamphetamine. He was booked into the jail possession of a controlled
substance.
12/11 Thursday (79)
Thursday, December 11, 2008 - 3:10 AM— An officer was conducting patrol at Fonterra x Ladera Drive
when he observed two suspicious males in an area where several vehicle thefts and burglaries have been
reported. The officers observed one male enter a waiting vehicle occupied the second male. The officer
attempted to make an investigatory traffic stop, however, the vehicle fled and parked a block away. Both
subjects ran from the vehicle prior to the officer's arrival. One suspect, later identified as Fermin
O Rodriguez, was located near the abandoned vehicle. The second male evaded officers. Rodriguez was
booked into the jail for petty theft and trespassing.
357
Thursday, December 11, 2008 -10:00 AM— The Special Enforcement Team, with assistance from the
Investigations Bureau and Gang Task Force, served five property related search warrants associated to
SET's ongoing residential and vehicle burglaries occurring in the city of La Quinta. During a search of the
residences, all located in the 81000 block of Fred Waring Drive, of the unincorporated area of Indio,
officers located stolen property from numerous burglaries out of La Quinta and Indio.
Thursday, December 11, 2008- 5:00 PM— An officers conducted a traffic enforcement stop at Washington
Street and Channel Drive and arrested Ignacio Narvaez for an active domestic violence warrant. He was
booked into the jail.
12/12 Friday (80)
No Significant Activity
12/13 Saturday (103)
Saturday. December 13, 2008-5:10 PM— Officers responded to Wal-Mart in reference to a shoplifting
report. Irene Marruquin was arrested for commercial burglary. Marruquin was booked into jail.
12/14 Sunday (66)
Sunday. December 14, 2008-6:31 PM — Officers responded to Wal-Mart, in reference to a shoplifting
report. Javier, Mendez, age 25-years, and Jose Anaya, age 24 years, both of Indio, were arrested for
shoplifting and booked into jail. LA08349045 (an)
12/15 Monday (76)
Monday. December 15, 2008 4:20 PM— The Special Enforcement Team served a property related search
warrant at the 81000 block of Fred Waring Drive, Indio. During the service of this search warrant deputies
located stolen property in William "Billy" Mankins bedroom from a burglary reported by his roommate.
No property was recovered related to the Bermuda Dunes burglary. Mankins, was arrested for possession
of stolen property and felon in possession of ammunition. He was booked into the jail.
Monday. December 15, 2008 5:50 PM — Officers responded to Highway I I I x Washington Street,
reference a traffic collision. Damon Mickelson was arrested for driving under the influence and
misdemeanor hit and run. Mickelson was booked into the Jail.
Monday, December 15, 2008 10:02 PM— The Special Enforcement Team served a property related search
warrant at the 82000 block of Via Milano, Indio. The search warrant stemmed from several commercial
burglaries at La Quinta's Wa1Mart Store. Rudy Gutierrez was arrested at the residence for commercial
burglary and child endangerment. Gutierrez was captured on video several times throughout the past
several months entering Wa1Mart with his I I -year -old son and stealing merchandise. Gutierrez was
booked into the jail.
12/16 Tuesdav (91
Tuesday, December 16, 2008 2:41 PM- La Quinta Traffic Services responded to the 79000 block of
Dandelion Street, regarding a major injury traffic collision. Traffic Services determined a white, Ford F-
250 pick up was being driven by Michael Grana who stopped to speak with his wife at the driveway
entrance of their residence. The couple's two -year -old daughter toddled in front of the truck as Michael
moved forward to park in the driveway. The Ford struck the child and caused fatal injuries.
Tuesday. December 16, 2008 4:19 PM— The Special Enforcement Team served a property related search
warrant at the 75000 block of Conchita Road, Thousand Palms. The investigation stemmed from
appliances stolen from a La Quinta residence. No physical evidence was located. No arrests were made.
358
O Tuesday, December 16, 2008 6:49 PM— Officers responded to the 44000 block of Via Venice, in response
to a domestic incident. Yaso Cupina was arrested and booked for domestic violence.
12/17 Wednesday (76)
Wednesday. December 17, 2008 — School Resource Officer Rebecca Smith arrested a La Quinta Middle
School Student on school grounds for possession and sales of marijuana. The juvenile was booked into
Juvenile Hall.
Wednesday, December 17, 2008 4:36 PM- An officer responded to Target and arrested Griselda Sustaita
for commercial burglary.
12/18 Thursday (106)
Thursday. December 18, 2008 2:00 PM- The Special Enforcement Team served a property related search
warrant at the 81000 block of Crown Way, Indio. The warrant stemmed from ongoing SET burglary
investigations. Mary Ysiano and her daughter Vicky Benitez were arrested. Ysiano was arrested for
possession of heroin and drug paraphernalia, and Benitez was arrested for possession of drug paraphernalia.
No property was recovered from the burglaries. Both Ysiano and Benitez were booked into the jail.
12/19 Friday (99)
Friday. December 19, 2008 6:47 PM- Officers responded to the 54000 block of Avenida Rubio in La
Quinta, reference an armed robbery. The victim had just arrived home and was confronted by two male
adults brandishing handguns. They took his cellular phone and wallet containing a small amount of cash.
The suspects fled the area on foot eastbound on Calle Chillon.
O12/20 Saturday (85)
Saturday, December 20, 2008 9:14 AM — Officers conducted a warrant service at the 78000 block of
Coronados Circle,. Nicholas Ulish was arrested for an active burglary warrant. Ulish was booked into the
jail.
Saturday. December 20, 2008 9:45AM - Officers conducted a warrant service at the 52000 Avenida
Velasco. Markese Denmon was arrested for an active felony warrant for possession of illegal drugs.
Denmon was booked into the jail.
Saturday. December 20, 2008 5:30 PM - Officers responded to the Kohl's Department Store in reference to
a burglary in progress. Loss prevention Officers detained Jesus Sanchez for stealing a large quantity of
clothes. Sanchez had left the store without paying and went to his vehicle and placed the items in his trunk.
He went back into the store, collected more clothes and tried to exit the store a second time. He was
detained at that time. Sanchez was booked into the jail for Commercial Burglary.
Saturday, December 20, 2008 11:46PM — An officer was flagged down at Avenida Alvarado and Calle
Arroba, reference a vehicle collision. The investigation revealed a Jeep Cherokee turned onto Avenida
Alvarado and lost control, mowing down four mailboxes. The Jeep continued out of control, colliding with
a block wall and several propane tanks. The Jeep fled the scene, leaving a large fluid trail. The trail led to
Calle Temecula and Avenida Carranza. Jason Pearlman was arrested and booked for driving under the
influence and vehicle hit and run.
12/21 Sunday (114)
Sunday. December 21, 2008 1:09 PM — Officers responded to multiple reports of gunshots fired in the area
® of the 51-000 block of Avenida Montezuma. A hubcap from a Kia was found in the street and appeared to
have two gunshot holes. A bullet casing was found in the street a short distance away. A small car was seen
leaving the area at a high rate of speed. No witnesses to the actual shooting were located.
359
O12/22 Monday (110)
Monday, December 22, 2008 1:04 PM,- Motor Officer Wiggs arrested Charles Bromberger for driving
under the influence of alcohol. Bromberger was in a single vehicle traffic collision at the intersection of
Fred Waring and Adams Street. Bromberger was booked at the jail.
12/23 Tuesday (129)
Tuesday, December 23, 2008 9:51 AM — An officer responded to the 61000 block of Fire Barrel Drive, in
reference to a possible drug overdose. Angela Rossi was found to be under the influence of heroin. Rossi
was booked into the jail.
Tuesday, December 23, 2008 12:04 AM— Officers responded to the La Quinta Community Center in
reference to a vandalism call. The officers arrested two juveniles for graffiti. The juveniles were booked
into Indio Juvenile Hall.
Tuesday, December 23, 2008 12:50 PM — Special Enforcement Team Officers conducted a pedestrian
check at Stater Brothers. Christopher Sergeon was arrested for a felony attempted robbery warrant.
Sergeon was booked into the jail.
Tuesday. December 23, 2008 8:20 PM —Special Enforcement Team Officers conducted a bicycle stop in
the parking lot of the Albertson's shopping center. Jimmy Valenzuela was arrested for being under the
influence of a controlled substance.
Tuesday. December 23, 2008 9:01 PM — Officers responded to Target in reference to a theft. Yesenia
Ramos was arrested for shoplifting. Ramos was booked into the jail.
12/24 Wednesday (63)
Wednesday, December 24, 2008 1130 hours — Special Enforcement Team officers conducted a pedestrian
check in the 78900 block of Highwayl 11. Alfonzo Rojas was found to have an active felony warrant for
burglary and possession of stolen property. Rojas was booked into the jail.
Wednesday, December 23, 2008 2:00 PM — Special Enforcement Team Officers responded to a reported
theft at Walmart. Arrested for commercial burglary was Jessie Sanchez. A second suspect, a 17-year-old
juvenile, was released to his parents. Sanchez was booked into the jail.
12/25 Thursday (101)
No Significant Activity
12/26 Friday (73)
Friday, December 26, 2008 10:16 PM — An officer responded to the Circle K at 78110 Tampico regarding a
disturbance. Jacob Charles Goetz was arrested and booked for driving under the influence.
12/27 Saturday (71)
Saturday, December 27, 2008 7:14 PM — Officers responded to Walmart regarding a theft. Store employee
Maritza Crispin was arrested and booked into the jail for embezzlement and burglary.
L
360
O12/28 Sunday (84)
Sunday, December, 28, 2008 2:31 AM — Officers conducted a traffic enforcement stop at Avenue 52 and
Silverrock. Daniel Soto Jr. was arrested and booked into jail for driving under the influence.
Sunday. December, 28, 2008 10:50 AM— Traffic Team Sergeant David Walton conducted a traffic stop at
Jefferson Street and Avenue 52. Salvador Barringer was arrested for driving under the influence and
booked into the jail.
12/29 Monday (117)
Monday, December 29, 2008 — 2:00 PM —Commercial District Officer Prezell Burgie conducted a
pedestrian check at Home Depot, located and arrested Orlando Olmedo for vandalism.
Monday, December 29, 2008 — 3:15 PM — Officer's responded to the 54000 block of Avenida Alvarado
and arrested Robert Lee Dundor for Domestic Violence, Child Endangerment and probation violation.
Dundor was booked at the jail.
12/30 Tuesday (95)
Tuesday, December 30, 2008 — 6:55 PM — Officers responded to Highway I I I and Adams regarding a non -
injury traffic collision. Paul Bell was arrested for driving under the influence. Bell was booked at the Jail.
Tuesday, December 30, 2008- 7:00 PM — The La Quinta Traffic Division, with the assistance of the La
Quinta volunteers, and local allied police agencies, conducted a driving under the influence checkpoint at
Washington Avenue and Avenue 48. The DUI/Safety checkpoint concluded with 1532 vehicles passing
through the checkpoint, with 1,000 vehicles passing within the first two hours.
12/31 Wednesday (135)
Wednesday, December 31, 2008 — 1:27 AM — An officer conducted a traffic stop at Washington and
Avenue 48. Olga Jones was arrested for driving under the influence. Jones was booked at the jail.
Total Calls for Service: 2,811
Is
361
0
01
Deputy Prezell Burgie
CITY OF LA QUINTA
Business District Deputy Report
December, 2008
SIGNIFICANT ACTIVITY
Authored a property related search warrant that stemmed from a year long commercial burglary
investigation that occurred in La Quinta. With the assistance of the La Quinta Special Enforcement
Team, I served the warrant and arrested the suspect, who subsequently admitted to the thefts.
Working cooperatively with the La Quinta Special Enforcement Team, served several property related
search warrants that stemmed from a series of vehicle burglary in north La Quinta. As a result,
the victims stolen property was recovered and several suspects were arrested.
Conducted a pedestrian check in front of a business and arrested a subject who had an outstanding
felony warrant for attempt robbery.
Contacted several solicitors from various charity organizations and cited three individuals for
soliciting without a City of La Quinta permit.
362
0
CITY OF LA QUINTA
Traffic Services Team Report
December 2008
Traffic Services Supervising Sgt. David Walton
SIGNIFICANT ACTIVITY
The Monthly Citation Log provides a comparison over the previous month for citations
issued within the city of La Quinta. The report shows 245 citations were issued during
December 2008. This represents a 45.4% decrease over the month of November 2008,
at 449 citations issued. There have been 4,023 citations issued, year to date. This
represents an 27.2% increase over the same period of time in 2007 at 3,162 citations
issued. The Traffic Unit has focused on suppressing hazardous violations during 2008.
To demonstrate this philosophy, excessive speed citations have increased16.5%, and
and signs and signal light citations have increased 2.8% beyond those issued in 2007.
The Monthly Traffic Collision Report provides a comparison over the previous year
for collisions that were reported within the City of La Quinta. The report shows 18
collisions were reported during the month of December. Currently, the residents of
La Quinta are enjoying a 7% collision rate reduction this year-to-date, when
compared with the same period in 2007.
Grant monies acquired from the Office of Traffic Safety are being used to increase
the detection and arrest of drunk drivers. When compared to 2007, there has been
a 44% increase in impaired driver collisions during 2008
o A hypothesis can be drawn from the current citation and collision trends within the
the City of La Quinta. Simply stated, as citation issuance has increased the collision
rate has steadily decreased since January 2007. This decrease is being tracked from
the year 2000.
363
City of La Quinta
La Quinta Police Department
Monthly Traffic Collisions Report
ODecember 2008
Current Month
New YTD
Last YTD
% Change
Total T/C - Public Highway
14
348
398
-12.56%
Fatal Collisions
0
3
0
Number Killed
0
3
0
Injury Collisions
1
78
72
8.33%
Number Injured
1
106
109
-2.75%
Property Damage
13
267
326
-18.10%
Tvpe of Collision
Hit & Run
4
51
62
-17.74%
Private Property
4
54
35
54.29%
Bicycle Collisions
0
6
3
100.00%
Number Injured - Bicycle Collisions
0
5
2
150.00%
Vehicle vs. Pedestrian
0
2
2
0.00%
5
44
33
33.33%
0IcoholInvolved
eports Taken By
Patrol
14
333
307
8.47%
Traffic
4
57
70
-18.57%
0
0
SRO
0
5
9
-44.44%
Target Team
0
2
18
-88.89%
DUTY UNKNOWN
0
4
29
-86.21%
TOTAL REPORTS
18
402
433
-7.16%
Counter Reports
%
DUI Arrests
Investigations Assianed
Last YTD
This YTD
Closed
Open
Hit and Run
Primary Collision Factors Number % Total
Driving Under Influence 6 33.33%
Unsafe Speed 3 16.67%
Other Improper Driving 3 16.67%
Auto R/W Violation 3 16.67%
known 1 5.56%
her Than Driver 1 5.56%
Improper Turning 1 5.56%
364
City of La Quinta
La Quinta Police Department
Monthly Citation Activity Log
December, 2008
i Arai,
to
Ul m> ith
% Chang>E
Excessive Speed Citations
124
91
36.3%
969
832
16.5%
Excessive Speed Violations
124
91
36.3%
969
835
16.0%
Signs and Signals Citations
29
123
-76.4%
781
760
2.8%
Signs and Signals Violations
29
123
-76.4%
782
761
2.8%
Unsafe Turning Citations
5
9
-44.4%
68
111
-38.7%
Unsafe Turning Violations
5
9
-44.4%
68
111
-38.7%
Failure to Yield Citations
1
3
-66.7%
32
34
-5.9%
Failure to Yield Violations
1
3
-66.7%
32
34
-5.9%
Child Restraint Citations
4
5
-20.0%
55
81
-32.1 %
Child Restraint Violations
4
6
-33.3%
58
97
-40.2%
Safety Belt Citations
0
9
-100.0%
278
331
-16.0%
Safety Belt Violations
0
9
-100.0%
278
333
-16.5%
1 Cites
4
13
-69.2%
113
38
197.4%
DUI Arrests
4
13
-69.2%
127
40
217.5%
Actual DUI
5
13
-61.5%
143
52
175.0%
Other Hazardous Citations
10
18
-44.4%
194
188
3.2%
Other Hazardous Violations
44
123
-64.2%
1279
1151
11.1 %
Non -Hazardous Citations
47
127
-63.0%
1117
513
117.7%
Non -Hazardous Violations
70
234
-70.1 %
2355
1799
30.9%
Total Hazardous Citations
198
322
-38.5%
2906
2649
9.7%
Total Hazardous Violations
203
349
-41.8%
3130
2892
8.2%
Pedestrian Citations
2
4
-50.0%
18
6
200.0%
Pedestrian Violations
2
4
-50.0%
18
6
200.0%
Bicycle Citations
0
1
-100.0%
2
5
-60.0%
Bicycle Violations
0
1
-100.0%
2
5
-60.0%
Financial Responsibility
9
54
-83.3%
640
630
1.6%
Radar Cites
6
28
-78.6%
525
775
-32.3%
Parking Cites
0
1
-100.0%
6
13
-53.8%
Total Hazardous Double Stat
202
336
-39.9%
3239
3061
5.8%
I Citations
245
449
-45.4%
4023
3162
27.20%16
Total Violations
273
583
-53.2%
5485
4691
16.9%
365
0
Deputy Adonis Glasper
Deputy Tim White
Deputy Jason Chancellor
CITY OF LA QUINTA
Special Enforcement Team
December 2008
Summary of Activity
Cpl. Randy Morton
Deputy Claudia Rodriguez
Deputy Shaun Hughes
Type Of ACtivit
# of Incidents
Type Of ACtivi
# of Incidents
Programs
4
Weapons Recovered
1
Vehicle Checks/Stops
73
Arrest Warrants Served
9
Pedestrian Checks
54
Search Warrants
20
Follow-ups
15
Parole Searches
13
Citations Issued
6
Arrests/Filings
43
SIGNIFICANT ACTIVITY
1. SET Team deputies served five property related search warrants related to an ongong
investigation in which a La Quinta reisdence was burglarized and two vehicles were
stolen. Five juvenile suspects were arrested and stolen property from the residence
was recovered.
2. SET Team deputies served a property related search warrant in the City of Palm Desert.
The search warrant stemmed from an active investigation of multiple residential
burglaries occuring in the City of La Quinta. As a result of the search warrant, a male
adult was arrested for an outstanding parole violation warrant, deputies seized illegal
narcotics and recovered suspected stolen property from the the location.
3. SET Team deputies coordinated a joint effort with Indio Station Investigations and the
Riverside County Sheriffs Gang Task Force to serve three property related search
warrants related to numerous vehicle and residential burglaries in La Quinta and Indio.
Eight suspects were arrested and charged as a result of the joint operation.
366
0
0
0
Deputy Kevin Moore
La Quinta High School
CITY OF LA QUINTA
School Resource Officer Report
December 2008
Summary of Activity
Type of Activity
Number of Incidents
Criminal Reports
11
Skate Park Citations
0
Arrests
0
District Attorney Filings
2
Y.A.T. Referral
5
Vehicle Checks
8
Pedestrian Checks
37
Follow -Up
1
Traffic Stops & Citations
2
Parking Citations
2
Bicycle Patrol Miles
28.3
Truants Cited
5
SIGNIFICANT ACTIVITY
1. Investigated a report of sexual batterywhere a male student was accused of inappropaiately
touching a female student. Criminal charges were filed with juvenile probation.
2. Investigated an incident of child abuse after a female student was transported to the
emergency room suffering from severe pain on both sides of her rib cage. As a result of
my investigation the student's mother was arrested and booked into Indio jail.
3. 1 have been conducting daily trarffic control at the opening and closing of the school day
day at Dune Palms Rd. south of Westward Ho Drive. The heavy concentration of traffic has
proven to be congestive and a threat to pedestrian safety.
4. Working cooperatively with School Resource Officers Hendry and Smith, we have been
providing extra patrol after school at locations where juveniles are known to congregate.
Special attention is focused on the parks, skate parks, school bus stops and businesses
located on the SR 111 business corridor.
5. Continuing bicycle patrol has proven to be a very effective law enforcement tool, providing
high visibility, and allowing my prompt response to multiple locations to detect and deter
criminal and malicious activity.
367
n
O
10
Deputy Thomas Hendry
Summit H.S.
Paige M.S.
Horizon O.S.
CITY OF LA QUINTA
School Resource Officer Report
December 2008
Summary of Activity
Type of Activi
INumber of Incidents
Reports
4
Arrests
0
Traffic Stops
2
Business Checks
4
Truant
0
Vehicle Checks
1
Pedestrian Checks
5
YAT Referral
0
School security personnel advised me of an incident of battery on school grounds. Two
students were "joking around" and one became angry and hit the other student several
times. Charges were filed out of custody.
I received a report from school security personnel of an incident where one student jabbed
another student with a sharpened pencil. The students were walking to class when the
suspect student jabbed the victim in the side with a pencil The victim had redness and the
skin was penetrated where she had been jabbed with the pencil. Charges were filed our of
custody.
I responded to a report of several juveniles smoking marijuana in front of an apartment
complex located near the school campus. I made contact with the students and found
one to be in possession of marijuana. Charges were filed out of custody.
A female student at Horizon Independent school told me she had been approached by a
male subject who asked her to get into his car. When she refused, the male became
angry and was verbally abusive towards her. La Quinta Police Department deputies were
advised as well as D.S.U.S.D. Security personnel.
I organized and coordinated a multi -agency career day held at Summit High School and
attended by students from Summit H.S., Amistad H S., and Horizon Independent Study.
368
Q
40
0
La Quinta MS
Franklin E.S..
Truman ES
Adams ES
CITY OF LA QUINTA
School Resource Officer Report
December 2008
Deputy Rebecca Smith
Summary of Activitv
Type of Activity
Number of Incidents
Reports
g
Arrests
7
Traffic Stops
2
District Attorney Filings
0
City Parks Area Checks
5
Vehicle Checks
4
Follow-up
5
Pedestrian Checks
28
Y.A.T. Referral
6
Traffic Citations
3
Skate Park Citations
16
Business Checks
2
Working bicycle patrol with School Resource Officer Moore, we contacted multiple
juveniles and issued sixteen citations in less than two hours.
Investigation continues on an incident of vandalism at La Quinta Middle School. An
unknown subject vandalized the school with red and white spray paint.
A student reported the theft of his Nintendo IDS. Investigation determined that the theft
had taken place on the school bus. The student who had stolen the item passed it on to
a second student who, in turn, passed it on to a third student. All three suspects were
identified, arrested and charged with possession of stolen property. The student who
had stolen the item was also charged with theft.
I responded to Paige Middle School and spoke with security personnel regarding a report
of a male student who was accused of physically assaulting three female students. My
investigation is still ongoing and charges are pending.
I was contacted by a parent regarding an incident that had taken place off campus after
school had been dismissed. The parent stated that her daughter had been threatened by
two other students while at a fast food restaurant. The two suspect students have been
identified and my investigation is continuing.
I was invited by school administrators at Adams Elementary School to represent the
La Quinta Police Department at their annual Roadrunner Rally. During the month, students
donate canned food items to be distributed to the less fortunate. I was scheduled to testify
in court in Riverside at the time of the rally, however, I was able to enlist a member of the
La Quinta Police Department volunteer program to attend the rally.
369
E
0
LJ
CITY OF LA QUINTA
Community Service Officer Report
December 2008
C.S.O. Artesia Diaz C.S.O. Lisa Land (Business District Officer)
C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Tina Ayon
Summary of Activitv
Type of Activity
Number of Incidents
Burglary Investigations
7
Grand Theft Reports
0
PettyTheft Reports
4
Vandalism/Malicious Mischief Reports
9
Traffic Collision Response
21
Vehicle Code or Parking Citations
53
Abandoned Vehicles Tagged/WarningTaggedNVarning
30
Towed Vehicles
1
Lost or Found Property Reports
2
Stolen Vehicle Report
1
Custodial / Non -Custodial Transport
26
Miscellaneous Calls
133
370
Q
r]
Danese Maldonado
Volunteer Coordinator
CITY OF LA QUINTA
Citizens On Patrol
Community Policing Office
Monthly Volunteer Report
December 2008
Summary of Activitv
Community Policin Office
Number
Citizens On Patrol
Number
Monthly Volunteer Hours
142
Community Events
2
Hours YTD
1,790
Business Checks
39
Hours 4/03 to Present
15,970
Traffic Control
0
CPO Monthly Visits
80
Courtesy Notifications
24
CPO YTD Visits
1,276
Miscellaneous Activity
1
CPO Visits 4/03 to Present
12,500
Neighborhood Patrol
7
Training Hours
0
Vacation Checks
14
Patrol Hours
116
YTD Patrol Hours
943
Hours 7/06 to Present
3,204
The established rate for value received for volunteers in the State of California is calculated
at $16.24 per hour. The estimated YTD financial benefit to the La Quinta Police Department
and the City of La Quinta totals: $44,383.00 Total savings since 2003: $311,386.00.
371
0
0
�J
CITY OF LA QUINTA
Post 503 Explorer Report
December
Corporal Andy Gerrard
Explorer Captain Fernando Flores practices target shooting with the patrol
rifle in preparation for the 2009 Explorer extreme tactical competition
SIGNIFICANT ACTIVITY
Post 503 Explorers volunteered as decoys during law enforcement programs designed to reduce
alcoholic beverages sales to minors at businesses in La Quinta as well as other cities in the
Coachella Valley. Alcoholic beverage sales to minors has been drastically reduced for several
years in a row.
During 2008, Post 503 Explorers logged in over 2,000 community service hours as they volunteere
at numerous events and activities. The top four Explorer volunteers were:
1. Lieutenant Angel Becerra (404 Hours)
2. Lieutenant Ryan Buonarigo (315 Hours)
3. Corporal Jonathan Ornelas (274 Hours)
4. Sergeant Ricky Harrelson (207 Hours)
The top five Explorer Post 503 events were:
1. The Learning for Life Explorer National Convention/Conference in Ft. Collins, Colorado
2. Explorer Extreme Tactical Competition, Chandler, Arizona
3. Riverside County Sheriffs Department Explorer Academy, Riverside, California
4. Nevada Ex -Con Explorer Competition, Las Vegas, Nevada
5. Thermal Air Show, Thermal, California
372
Department Report:
0
LA UNTA P@LICE
Served by the PJverside County Sherffs DeparOnerrt
Crime Statistics Summary
November -- 2008
9
Prepared for
11
373
PART I:
10
11
12
13
TRAFFIC
11 CITY OF LA QUINTA
Crime Comparison -- November
CRIME November November YTD 2008 YTD 2007
2008 2007
AGGRAVATED ASSAULTS
2
3
51
55
BURGLARY
73
55
513
569
BURGLARY -VEHICLE
39
23
228
211
DOMESTIC VIOLENCE
8
18
151
126
HOMICIDE
0
0
1
1
NARCOTICS VIOLATIONS
19
27
208
264
ROBBERY
2
2
31
25
ROBBERY - CAR JACKING
0
0
0
3
SEX CRIME FELONY
3
1
36
30
SEX CRIME MISDEMEANOR
2
2
16
21
SIMPLE ASSAULTS
6
5
93
83
THEFT
68
61
694
734
VEHICLE THEFT
10
9
115
128
TRAFFIC CITATIONS
594
545
5,216
4,155
T/C NON -INJURY
19
24
274
352
DUI
14
8
161
138
T/C INJURY
6
7
72
80
T/C FATAL
0
2
1
4
CITY OF LA QUINTA
DISPATCH INFORMATION - November 2008'
TYPE OF CALL
RESPONSE TIME (MINUTES)
NUMBER OF INCIDENTS
EMERGENCY
1.2
1
ROUTINE
1 9.55
1,357
Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report.
0
374
0
0
Crime Distribution Table
Nov-08
% of Total
Nov-07
% of Total
1
AGGRAVATED ASSAULTS
2
0.86%
3
1.46%
2
BURGLARY
73
31.47%
55
26.70%
3
BURGLARY - VEHICLE
39
16.81 %
23
11.17%
4
DOMESTIC VIOLENCE
8
3.45%
18
8.74%
5
HOMICIDE
0
0.00%
0
0.00%
6
NARCOTICS VIOLATIONS
19
8.19%
27
13.11%
7
ROBBERY
2
0.86%
2
0.97%
8
ROBBERY - CAR JACKING
0
0.00%
0
0.00%
9
SEX CRIME FELONY
3
1.29%
1
0.49%
10
SEX CRIME MISDEMEANOR
2
0.86%
2
0.97%
11
SIMPLE ASSAULTS
6
2.59%
5
2.43%
12
THEFT
68
29.31%
61
29.61%
13
VEHICLE THEFT
10
4.31%
9
4.37%
Total
232
99.14%
206
98.54%
CITY OF LA QUINTA
November
2008 Crime Distribution
80
70
60
50
39
40
30
19
20
10
8
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Month to Month Crime Comparison - November
80
10 68
I
60 55 ONovember2008
50 O November2007
39
40
30 27
20 S
10 109
00 22 00 22-
0
CD
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Year to Date Crime Comparison -November
800
69
700
600
SI
569
500
O YID 2008
400
O YFD 2007
300
264
11
20
200
9383
100
I
11
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0
a
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376
0
Month to Month Traffic ActiHty Comparison - November
700
600 594
500
400 o No%e ber 2008
❑ November 2007
300
200
100
19 24 14 8 6 7 0 2
0
TRAFFIC T/C NON- DUI TIC INJURY T/C FATAL
CITATIONS INJURY
0
Year to Date Traffic Activity Comparison -November
6,000
5,216
5,000
,155
4,000 o YTD 2008
3,000 n YTD 2007
2,000
1,000 274 52
161 138 72 80 1 4
0
TRAFFIC T/C NON- DUI T/C MJURY T/C FATAL
CITATIONS M URY
0
377
0
0
C � J
Month to Month Calls for Service Comparison
November 2008
0 08-Nov
0 07-Nov
3,000 2,7672 609.___
2,000 1r4.0a ,295 15 ,
1,000
O
ATI�7
Total Non -Criminal Criminal
Year to Date Calls for Service Comparison
30,000 27,737
25,990
25,000
20,000
15,000 14,47914,512 O YTD 2008
01 YTD 2007
11,478
z
10,000 E -- --- ---
e,,
5,000 -- —
0
Total Non -Criminal Criminal
378
T-df 4 4 a"
COUNCIL/RDA MEETING DATE: January 20, 2009 AGENDA CATEGORY:
ITEM TITLE: Public Hearing to Consider Adoption of a BUSINESS SESSION:
Resolution to Amend the La Quinta General Plan
CONSENT CALENDAR:
Circulation Element, Amending Exhibit 3.3 Street Cross
Sections — City Streets, Exhibit 3.5 City Roadway STUDY SESSION: _
Classifications, and Exhibit 3.10 Multi -Purpose Trails
Map. Applicant: City of La Quinta PUBLIC HEARING:
RECOMMENDATION
1. Adopt a Resolution of the City Council certifying an Addendum to the
Environmental Impact Report for the 2002 General Plan.
2. Adopt a Resolution of the City Council granting approval for General Plan
Amendment 2008-112.
FISCAL IMPLICATIONS
None.
CHARTER CITY IMPLICATIONS
None.
BACKGROUND AND OVERVIEW
In response to recently approved projects and development proposals in the
southeastern portion of the City, staff is proposing to add four new roadway sections
and revise the location of multi -purpose trails identified within the Circulation Element
of the General Plan. The current General Plan Circulation Element identifies only one
roadway design each for a Secondary Arterial and Collector. As the southern portions
of the City are anticipated to experience less traffic and have fewer through -trips than
as proposed in the 2002 General Plan, the need for alternative roadway section
designs has been identified. In addition, staff has identified the need to update the
location of multi -purpose trails in this area.
37q
Project Request
This proposal is to amend the General Plan Circulation Element to identify four new
roadway sections in Exhibit 3.3 (Attachments 1 and 2), to identify the proposed
locations for those new roadway sections in Exhibit 3.5 (Attachment 3), and to make
revisions to the locations of Multi -Purpose Trails identified in Exhibit 3.10 (Attachment
4) of the General Plan.
Exhibit 3.3, Street Cross Sections and Exhibit 3.5, Roadway Classifications
All of the road sections proposed to be changed are currently identified as Secondary
Arterials in the General Plan. All of the road sections will be reduced to accommodate
less projected traffic. Staff is proposing the addition of three new Modified Secondary
Arterials roadway sections and a Modified Collector section.
Modified Secondary Arterial A is a 96 foot wide right of way design containing 22 foot
wide shoulders, a single 20 foot wide lane in each direction, and a 12 foot wide center
median. Modified Secondary Arterial A is proposed to be used on a portion of Madison
Street extending south from Avenue 60 to Avenue 62. This section of roadway will
extend over the existing Bureau of Reclamation Dike #4 and is anticipated to primarily
serve the proposed Travertine development and any future development in Section 5.
Modified Secondary Arterial B is an 88 foot wide right of way design containing18 foot
wide shoulders, a single 20 foot wide lane in each direction, and a 12 foot wide center
median. Modified Secondary Arterial B is proposed to be used on a portion of
Jefferson Street extending south from Cahuilla Park, through the proposed Coral
Canyon development, and through the proposed Travertine development, ultimately
connecting to the southern end of Madison Street. This particular roadway design was
first proposed with Coral Canyon and was identified on Tentative Tract Map 33444.
Modified Secondary Arterial C is also an 88 foot wide right of way design with a 12
foot wide center median, but contains reduced 12 foot wide shoulders and two 13
foot wide lanes in each direction. This road section is proposed on a portion of
Monroe Street located between Avenue 60 and 62, running between portions of
Trilogy, the approved but undeveloped Palizada project (Final Tract Maps 31732 and
31733), and the proposed Enclave project (Tentative Tract 33982).
The proposed Modified Collector is identical to the existing Collector design but
permits varying widths and overall right-of-way for extenuating circumstances. This
road section is proposed along a portion of Avenue 62 south of Trilogy between
Madison and Monroe Streets, due to limited right-of-way availability over Bureau of
Reclamation Dike #4. The current roadway section for this location is identified as a
Secondary Arterial. The Modified Collector will accommodate situations where
topographical or jurisdictional limitations prevent adequate right of way from being
dedicated.
380
Exhibit 3.10, Multi -Purpose Trails
Staff is proposing to update Exhibit 3.10, adding additional trail locations and
modifying certain portions of the Multi -Purpose Trail system in the southeastern
portion of the City. The current Multi -Purpose Trails map does not identify a Multi -
Purpose trail along Madison Street south of Avenue 58. The revised map will now
identify a Multi -Purpose Trail down the entire length of Madison Street. Another
section of trail that has been added is located along a portion of the proposed
Jefferson Street extension which runs through the proposed Travertine and Coral
Canyon projects to the existing trail along Avenue 58. In addition, the Planning
Commission recommended that a Class 1 trail be identified along the length of Bureau
of Reclamation Dike #4 and the eastern slope of Coral Mountain, connecting with Lake
Cahuilla to the north and to the southern city limits, which is at Avenue 62. This
designation would be consistent with a regional trail previously identified by the Desert
Recreation District (formerly Coachella Valley Parks and Recreation).
Other undeveloped trail sections have also been proposed to be modified or removed.
The trail section extending along Avenue 60 west of Madison Street has been removed
due to the trail having been erroneously identified as extending westerly of a dead-end
street (Avenue 60), over Dike #4, and through a steep terrain area (Coral Mountain).
The intent of this originally was to provide a connection to the top of Dike #4 and the
regional trail proposed by the Desert Recreation District. The proposed extension of
the multi -purpose trail route along Madison Street between Avenues 58 and 62 would
provide this same connection just south of Avenue 60. Another section of
undeveloped trail that has been proposed for removal is located within Section 5. The
intent of this trail route was to provide connection between the Boo Hoff Trail and a
future trail proposed near the toe of slope of the Martinez Slide. This proposed
removal is primarily due to the fact that the trail crosses multiple private properties and
an area located within the Coachella Valley Multi -Species Habitat Conservation Plan
habitat boundary. Connection between the Boo Hoff and the Martinez Slide can still
be achieved via the multi -purpose trail route proposed along Jefferson and within the
Travertine project.
ANALYSIS
The proposed street section modifications have been proposed in an effort to ensure
that the roads are adequately designed to accommodate both approved and proposed
future projects in the area, such as Travertine, Coral Canyon, and The Enclave. The
proposed new roadway segments will provide additional Secondary Arterial and
Collector designs allowing projects to incorporate smaller roadway designs that
support less traffic than those street sections currently identified in the General Plan.
''38j
These additional roadway segments will be more conducive to the actual traffic
demands expected from the area and will accommodate the projected 2020 traffic
volumes identified in the traffic study prepared for the proposed Travertine Specific
Plan Amendment.
A traffic study was conducted by Endo Engineering in September, 2007 (Travertine
Specific Plan Circulation Element Amendment Small Area Traffic Study) to further
analyze the southern area of La Quinta, focusing upon land uses proposed
west/southwest of Dike #4 (primarily Travertine and Section 5). The report identified
four different roadway network alternatives and four different development plans for
this area.
One of the network alternatives analyzed the elimination of Avenue 62 crossing over
Dike #4. In the analysis of the future traffic demands at build -out in 2020, the study
identified that without Avenue 62 crossing over the dike and connecting Madison and
Monroe Streets, the estimated traffic volume on Madison Street would warrant a four -
lane roadway design (Attachment 5). Riverside County Fire has identified the need for
emergency access over the dike because no future emergency service facilities are
proposed on the western (Travertine) side of the dike.
The proposed modifications to the Multi -Purpose Trail system will eliminate impractical
trail segments and provide improved overall connectivity to the trail system. The trail
revisions are in accord with the Coachella Valley Multi -Species Habitat Conservation
Plan, the Desert Recreation District, and will continue to allow a connection between
the southwestern portion of the City to existing trails such as the Boo Hoff Traii and
the La Quinta Cove to Lake Cahuiiia Trai/. None of the proposed revisions will result in
an increase in intensity or impact upon what is currently identified in the General Plan.
The Planning Commission has recommended this General Plan Amendment identify a
Class 1 Trail extending from Lake Cahuilla to the City limits at Avenue 62 utilizing the
top of Dike #4 for the majority of the route. Desert Recreational District has a prior
authorization from the Bureau of Reclamation to construct the trail along the top of
Dike #4. Identifying the trail in the City's General Plan may be of assistance in future
efforts to construct the trail. It should be noted that there appears to be physical
difficulties with implementing this trail due to the proximity of Coral Mountain. Coral
Mountain's terrain would require the multi -purpose trail to be routed along the eastern
slope of Coral Mountain or extend within an undeveloped portion of privately held land.
California Environmental Quality Act
Staff has prepared an Addendum to the General Plan Environmental Impact Report
which was originally approved and certified in 2002. The EIR Addendum found that
the modifications to the street cross sections and roadway classifications all involved a
downgrading or reduction to the current General Plan design standards and that the
modifications to the Multi -Purpose Trail exhibit would have no more physical impact on
382
the environment than the build out of the General Plan roadways previously analyzed in
the General Plan EIR. The EIR Addendum references that the proposal will result in a
reduction in greenhouse gas emissions. Because no new or increased impacts were
identified, staff has determined that the General Plan Amendment does not call for the
preparation of a subsequent EIR. The City Council is required to consider both the EIR
and the Addendum before approving the proposed amendment. The Addendum is
attached to the resolution (see Exhibit A) for Environmental Assessment 2008-602 and
the Executive Summary of the General Plan EIR is being provided to the City Council as
Attachment 6. The full EIR is available for your review at the Planning Department.
Planning Commission
The Planning Commission first considered the General Plan Amendment during its
meeting on November 12, 2008. The meeting was attended by local developers,
surrounding property owners, and trail advocates. Testimony was provided supporting
an expansion of the overall trails network throughout the City and advocated greater
connectivity to the County network. A request was made for clarification as to the
intent of the proposed General Plan Amendment. A representative of the Travertine
project (Hoffman Land Company) and a representative for Howard Keck, a property
owner of farm land south of Avenue 62 in the County, spoke against Avenue 62 being
extended over Dike #4. The matter was continued to the December 91h 2008 meeting
date, in order to provide additional time for Staff to meet with the trail advocates and
clarify the proposed General Plan Amendment.
During the December 9`h 2008 Planning Commission hearing, representatives of Mr.
Keck and Hoffman Land Company again addressed the Planning Commission with
concerns of the necessity of Avenue 62 being extended across Dike #4. The Planning
Commission discussed the proposed amendment for Avenue 62 at length and stated
that they did not support the construction of unnecessary and excessive roads, but
recognized that the necessity of Avenue 62 extending over the dike would be further
researched and discussed with either; 1) the upcoming major update to the La Quinta
General Plan or, 2) the Travertine Specific Plan amendment currently being processed
by staff.
Commissioners ultimately moved to recommend approval of the proposed Addendum
to the EIR and General Plan Amendment to the Council, subject to Exhibit 3.10
identifying a Class 1 trail extending along the entire length of the Bureau of
Reclamation dike from Lake Cahuilla to the southern City limits. The motions were
approved 5-0 under Resolutions 2008-033 and 2008-034 (Attachment 7).
FINDINGS AND ALTERNATIVES
Findings necessary to approve Environmental Assessment 2008-602 and General Plan
Amendment 2008-112 are included in the attached resolutions.
The alternatives available to the City Council include:
383
Adopt Resolutions of the City Council approving Environmental Assessment
2008-602 and General Plan Amendment 2008-112; or
2. Do not approve the Resolutions; or
3. Provide staff with alternative direction.
submitted,
Planning Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Exhibit 3.3, General Plan Street Cross -Sections
2. Exhibit 3.3, Proposed General Plan Street Cross -Section
Additions
3. Exhibit 3.5, Proposed City Roadway Classifications
4. Exhibit 3.10, Proposed Multi -Purpose Trails Map
5. Current Travertine 2020 Traffic Projections at Build -Out
6. Executive Summary of the General Plan EIR
7. Minutes of November 12 & 25, 2008 and
December 9, 2008 Planning Commission Hearings
384
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA APPROVING OF AN ADDENDUM
TO THE 2002 LA QUINTA GENERAL PLAN
ENVIRONMENTAL IMPACT REPORT (SCH# 2000091023)
FOR ENVIRONMENTAL ASSESSMENT 08-602
CASE: ENVIRONMENTAL ASSESSMENT 08-602
APPLICANT: CITY OF LA QUINTA
WHEREAS, the City Council of the City of La Quinta, California did on the
20' day of January, 2009, hold a duly noticed Public Hearing to consider a City -
initiated request to consider an Addendum (Exhibit A) to the General Plan
Environmental Impact Report SCH #2000091023 ("EIR") that the City certified in
2002, and General Plan Amendment 2008-112, an Amendment to the Circulation
Element of the City of La Quinta General Plan, referred to as the "Project," and
WHEREAS, the Planning Commission of the City of La Quinta, California,
held a duly noticed Public Hearing on the 12t' of November 2008, and continued the
hearing to the 25`h day of November and 9" day of December 2008, and, on the gth
day of December, 2008, the Planning Commission did recommend approval to the City
Council of said Addendum (Exhibit A) to the General Plan Environmental Impact Report
SCH #2000091023 ("EIR"), and General Plan Amendment 2008-112; and
WHEREAS, the General Plan Amendment 2008-1 12 under consideration
will provide four additional roadway sections, identify their locations, and modify the
locations of Multi -Purpose Trails; and
WHEREAS, the Addendum complies with the requirements of the
California Environmental Quality Act and "The Rules to Implement the California
Environmental Quality Act of 1970" (as amended, Resolution 83-68 adopted by the
City Council); and
WHEREAS, an Addendum to the EIR (SCH #2000091023) for
Environmental Assessment 08-602 has been prepared and determined that the General
Plan Amendment does not trigger the need for the preparation of an additional
Environmental Assessment, pursuant to CEQA Guideline 15162 or Public Resources
Code Section 21166, in that the Project does not involve:
1. Substantial changes to the project analyzed in the Environmental Addendum
which would involve new significant effects on the environment or substantially
increase the severity of previously identified impacts;
Resolution 2009-
Environmental Assessment 2006-602
General Plan Circulation Element
Adopted: January 20, 2009
Page 2 of 4
2. Substantial changes with respect to the circumstances under which the project is
being undertaken which would involve new significant effects on the environment
not analyzed in the Environmental Addendum; or
3. New information of substantial importance which would involve new significant
effects on the environment not analyzed in the Environmental Addendum to
substantially increase the severity of previously identified impacts.
WHEREAS, upon hearing and considering all testimony and arguments, if
any, of all interested persons desiring to be heard, said City Council did make the
following findings to justify approval of an Addendum to the EIR (SCH #2000091023)
for Environmental Assessment 08-602:
Finding A - The Addendum to the EIR does not identify substantial changes to the
roadways or multi -use trails analyzed in the EIR which would involve new significant
effects on the environment or substantially increase the severity of previously
identified impacts.
Finding B - No substantial changes have been identified with respect to the
circumstances under which the Amendment is being undertaken which would involve
new significant effects on the environment not analyzed in the EIR, or substantially
increase the severity of previously identified impacts.
Finding C - No new information of substantial importance which would involve new
significant effects on the environment not analyzed in the EIR or substantially increase
the severity of previously identified impacts has been identified.
Finding D - There is no evidence before the City that the Project will have the
potential for an adverse effect on wildlife resources or the habitat on which the wildlife
depends in that no significant effects on environmental factors have been identified by
the Environmental Assessment.
Finding E - The Project does not have the potential to achieve short-term
environmental goals, to the disadvantage of long-term environmental goals, as no
significant effects on environmental factors have been identified by the Environmental
Assessment.
Finding F - The Project will not result in impacts which are individually limited or
cumulatively considerable when considering planned or proposed developments, as
386
Resolution 2009-
Environmental Assessment 2008-602
General Plan Circulation Element
Adopted: January 20, 2009
Page 3 of 4
development patterns in the City will not be significantly affected by the General Plan
Amendment.
Finding G - The City Council has carefully read and considered the EIR certified for
the 2002 General Plan Update Environmental Assessment 08-602 and said
Assessment reflects the independent judgment of the City.
Finding H - The City has, on the basis of substantial evidence, rebutted the
presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d).
Finding I - The location and custodian of the City's records relating to this project is
the Planning Department located at 78-495 Calle Tampico, La Quinta, California,
92253.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
1. That the above recitations are true and constitute the findings of the City
Council in this case;
2. That the City Council does hereby grant approval of Environmental Assessment
2008-602, an Addendum to the General Plan Environmental Impact Report SCH
#2000091023 ("EIR"), as identified in attached Exhibit A, for the reasons set
forth in this Resolution.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council, held on this 201n day of January, 2009, by the following vote, to
wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
337
Resolution 2009-
Environmental Assessment 2008-602
General Plan Circulation Element
Adopted: January 20, 2009
Page 4 of 4
DON ADOLPH, Mayor
City of La Quinta California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
ATTEST:
LES JOHNSON, Planning Director
City of La Quinta, California
Environmental Assessment 2008-602
Resolution
EXHIBIT A
ADDENDUM TO ENVIRONMENTAL IMPACT REPORT
(CEQA GUIDELINE 15164)
FOR GENERAL PLAN AMENDMENT NO. 2008-112
339
The City of La Quinta, as lead agency under the California Environmental Quality Act,
("CEQA") has prepared this Addendum pursuant to CEQA Guideline 15164. This is an
Addendum to the General Plan Environmental Impact Report SCH #2000091023 ("EIR") that
the City certified in 2002.
The purpose of this Addendum is to document certain changes to the General Plan which will be
implemented through General Plan Amendment 2008-112. The City proposes to amend the
General Plan Circulation Element as follows:
1. Amend Exhibit 3.3, Street Cross Sections — City Streets
2. Amend Exhibit 3.5, City Roadway Classifications, and
3. Amend Exhibit 3.10, Multi -Purpose Trails Map
The amendments are proposed to make the following changes to the General Plan's Circulation
Element:
1. Exhibit 3.3: Identify four additional street cross sections for Modified Secondary
Arterial — A (a 96 foot right of way, with a 12 foot raised median, one 20 foot wide
lane in each direction, and a 22 foot parkway on each side); Modified Secondary
Arterial — B (an 88 foot right of way, with a 12 foot raised median, one 20 foot wide
lane in each direction, and an 18 foot parkway on eachside); Modified Secondary
Arterial — C (an 88 foot right of way, with a 12 foot raised median, two 13 foot wide
lanes in each direction, and a 12 foot parkway on each sid ); and Modified Collector
Street (a 74 foot right of way, with a 12 foot median, one 20 foot wide lane in each
direction, and an 11 foot parkway on each side); on Exhibit 3.3. The cross sections
are shown in Exhibit A.
2. Exhibit 3.5: Re-classify Madison Street, between Avenue 60 and Avenue 62, from its
current Secondary Arterial to a Modified Secondary Arterial — A; Re-classify Monroe
Street, between Avenue 60 and Avenue 62, from its current Secondary Arterial to a
Modified Secondary Arterial — C; Re-classify Jefferson Street, between Avenue 58
and Avenue 62, from its current Secondary Arterial to a Modified Secondary Arterial
— B; Re-classify Avenue 62, between Madison and Monroe Streets, from its current
Secondary Arterial to a Modified Collector Street. he changes in roadway
classifications are shown in Exhibit B.
3. Exhibit 3.10: Extend the multi -purpose trail designation on Madison Street from
Avenue 58 to Avenue 64; extend the multi -purpose trail on Jefferson Street from
Avenue 60 to Avenue 62; remove the multi -purpose trail c ccurring west of Jefferson
Street, in an east -west direction, in the southern -most portion of the City; straighten
the location of the multi -purpose trail extending south fronj Jefferson, and remove the
multi -purpose trail on Avenue 60 west of Madison Street t the levee. The changes to
the multi -use trail system are shown in Exhibit C.
The modifications to the street cross sections and roadway classificat ons in all cases result in a
downgrading of these roadways, as development limitations and an icipated future traffic will
not require four travel lanes for the roadways being reclassified.
The modifications will result in less land disturbance than originall analyzed in the General
Plan EIR, insofar as the modified roadways, when built out, will be of narrower width than
originally planned.
2
390
The modifications to the multi -purpose trail system correct changes to the trail system resulting
from the City' desire to expand the multi -use trail system in the southwestern portion of the City,
and eliminate dead-end trails which would not have practical use. The trails will all occur within
the parkways of General Plan roadways, and would have no more physical impact on the
environment than the build out of the General Plan roadways, which was previously analyzed in
the General Plan EIR.
The City has compared the impacts of the Amendment with those impacts analyzed in the EIR
and finds as follows:
91
Aesthetics - Impacts less
than those previously
analyzed. The downgraded
roadways will result in less
paved areas, and less visual
impacts on the environment.
The anticipated lower traffic
levels will also result in less
light and glare than
originally anticipated.
Agriculture Resources -
Not applicable
Hazards and Hazardous
Materials - Impacts no
greater than those
previously analyzed. The
hazards associated with
roadway spills and
accidents will be reduced
somewhat by the lower
number of vehicle trips on
the downgraded roadways.
The multi -use trails will
continue to have no
impacts associated with
hazards or hazardous
materials.
Hydrology and Water
Quality - Impacts lower
than those previously
analyzed. The reduction in
the amount of paved area
for each of the
downgraded streets will
result in less land covered
by impervious surfaces,
and will facilitate
percolation of surface
water. The design of the
streets, including storm
water control, will still be
required to meet City and
NPDES requirements, as
would have been required
in the original analysis.
4
Public Services
Impacts equivalent to
those previously analyzed.
The downgrading of the
streets is resulting from
lower numbers of trips.
The roadways will still be
constructed, and will still
provide access for police
and fire vehicles. The
changes in the multi -use
trail system will have no
impact on public services.
Recreation - Impacts no
greater than those
previously analyzed. The
roadway downgrades will
have no impact on
recreational facilities. The
additions being made to
the multi -purpose trail
system will increase
recreational opportunities
for residents in the
southwestern part of the
City, and represents a
beneficial impact.
3.J2
Air Quality - Impacts less
than those previously
analyzed. The downgrading
of the roadways is a result of
anticipated lower numbers of
vehicle trips in this area of
the City. Therefore, there
will be lower emissions from
vehicles in this area of the
City. The reduction in
impacts will apply to vehicle
emissions, and greenhouse
gas emissions. The
modifications to the multi-
use trails increases
opportunities for the use of
non -motorized transportation
in this area of the City, and
could also aid in reducing air
emissions, including
greenhouse gas emissions.
Land Use & Planning -
Impacts no greater than
those previously analyzed.
The Amendment is the
result of project approvals
in this area of the City
which have generated
fewer trips than were
originally anticipated for
this area. The
downgrading of the streets
will still accommodate
any and all future projects
in this area, as they have
been considered in the
downgrading process. In
addition, this area of the
City abuts the Santa Rosa
Mountains, and limited
development is possible to
the south, in
unincorporated Riverside
County.
The addition of multi -use
trails in this area of the
City is consistent with the
General Plan's goals for a
City-wide trail system,
and the lowering of the
dependence on the
automobile. The addition
of the trails will therefore
have no impact on Land
Use and Planning.
Transportation/Traffic-
Impacts less than those
previously analyzed. The
General Plan EIR and its
associated traffic impact
analysis made
assumptions for
development in this
portion of the City which
have proven to be greater
than the development
which has or will occur in
this area. As a result, trips
generated by existing and
proposed development
will be reduced from that
originally analyzed in the
General Plan EIR. The
roadway re -classifications
correspond to these
reduced trips, and are
sufficient to meet General
Plan Level of Service
requirements of LOS D.
The multi -use trail
amendments will increase
circulation opportunities
for non -motorized
vehicles in the City,
thereby providing a
beneficial impact by
providing an added
opportunity to lower
motorized vehicle trips.
5 1.393
Biological Resources
Impacts equivalent to those
previously analyzed. The
roadway classifications will
require land disturbance for
built out of the streets.
However, the area to be built
out will be reduced by the
proposed Amendment.
Landscaped parkways will
still provide habitat for
adapted species, and the City
will still require the
preparation of biological
resource studies as needed as
individual projects are
proposed for development,
and as the streets are
widened to their ultimate
right of way.
Geology and Soils -
Impacts equivalent to those
previously analyzed. The
City will still require the
preparation of site -specific
soil analysis for the build out
of the street system, as it
would have under the
General Plan EIR. These
studies will provide
recommendations, if
necessary, for the structural
construction of the streets to
assure the minimum amount
of damage in an earthquake.
These analyses will assure
that impacts associated with
seismic conditions or soil
conditions are reduced to
less than significant levels.
Cultural Resources
Impacts no greater than
those previously analyzed.
The area to be disturbed
for the construction of the
downgraded roadways, or
for the multi -use trails,
will be equivalent to or
less than that originally
analyzed. The City will
continue to require the
preparation of cultural
resource surveys for
project as they are
proposed, and for the
ultimate widening of the
roadways. These studies
will determined whether
construction will impact
cultural resources, and
what mitigation measures
are required, if any, to
assure that impacts to
these resources are less
than significant.
Noise - Impacts less than
those previously analyzed.
The downgrading of the
roadways is the result of
anticipated lower numbers
of vehicle trips. Vehicle
trips are the primary
generators of noise in the
City. Therefore, fewer
trips will result in lower
noise levels. As this area
of the City was anticipated
to have noise levels below
the City's General Plan
standard of 65 dBA
CNEL, impacts in this
area of the City will
continue to be less than
significant.
Resources - Not
Utilities and Service
Systems - Impacts
equivalent to those
previously analyzed. The
downgraded roadways
will still require lighting,
and will still be the
location of area water and
sewer lines. The
downgraded roadways
will all have adequate
rights -of -way to
accommodate utility lines,
and will continue to serve
as a path for these lines, as
originally analyzed.
Population and Housing
- Impacts less than those
previously analyzed. The
downgraded roadways are
the result of lower than
expected residential unit
counts in this area of the
City. Therefore, the area
of the Amendment, the
southwestern portion of
the City, will have less
population than was
considered in the General
Plan EIR. Further, the
rights -of -way are all
proposed to occur in the
same location as was
previously analyzed, and
will therefore not impact
an existing population or
existing housing units.
394
The City finds that consideration of the Amendment does not call for the preparation of a
subsequent EIR pursuant to CEQA Guideline 15162 or Public Resources Code Section 21166, in
that the Amendment does not involve:
1) substantial changes to the roadways or multi -use trails analyzed in the EIR which would
involve new significant effects on the environment or substantially increase the severity of
previously identified impacts;
2) substantial changes with respect to the circumstances under which the Amendment is being
undertaken which would involve new significant effects on the environment not analyzed
in the EIR, or substantially increase the severity of previously identified impacts; or
3) new information of substantial importance which would involve new significant effects on
the environment not analyzed in the EIR which would substantially increase the severity of
previously identified impacts.
395
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA APPROVING GENERAL PLAN AMENDMENT 2008-112,
AN AMENDMENT TO THE LA QUINTA GENERAL PLAN TRAFFIC AND
CIRCULATION ELEMENT, AMENDING EXHIBITS 3.3, STREET CROSS
SECTIONS — CITY STREETS, EXHIBIT 3.5, CITY ROADWAY
CLASSIFICATIONS, AND EXHIBIT 3.10, THE MULTI -PURPOSE TRAILS
MAP
CASE NO.: GENERAL PLAN AMENDMENT 08-112
APPLICANT: CITY OF LA QUINTA
WHEREAS, the City Council of the City of La Quinta, California did on
the 20`" day of January, 2009, hold a duly noticed Public Hearing to consider a
City -initiated request for a General Plan Amendment to modify Exhibits 3.3, Street
Cross Sections — City Streets, Exhibit 3.5, City Roadway Classifications, and
Exhibit 3.10, the Multi -Purpose Trails Map, within the Circulation Element; and
WHEREAS, the Planning Commission of the City of La Quinta,
California, following two continued public hearing dates on November 12" and 25'
2008, did make findings to support a recommendation of approval of General Plan
Amendment 2008-112 to the City Council during their public hearing on the 9`" of
December, 2008; and
WHEREAS, said General Plan Amendment under consideration will
provide four additional roadway sections, identify their locations, and modify the
locations of trails; and
WHEREAS, said General Plan Amendment has complied with the
requirements of "The Rules to Implement the California Environmental Quality Act
of 1970" (CEQA) as amended (Resolution 83-63) in that the La Quinta Planning
Department has prepared an Addendum to the General Plan Environmental Impact
Report SCH #2000091023 ("EIR") that the City certified in 2002. The City
compared the impacts of the Amendment with those impacts analyzed in the EIR
and found that consideration of the Amendment does not call for the preparation of
a subsequent EIR pursuant to CEQA Guideline 15162 or Public Resources Code
Section 21166; and
WHEREAS, the City Council has carefully reviewed and considered the
EIR and the Addendum; and
WHEREAS, the Planning Department published a city-wide public
hearing notice in The Desert Sun newspaper on January 1, 2009, as prescribed by
396
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Adopted: January 20, 2009
Page 2 of 5
the Municipal Code. Public hearing notices were also posted on bulletin boards at
City Hall, on the City of La Quinta's website, at the Village Post Office, and at the
111 La Quinta Shopping Center; and
WHEREAS, at said public hearing held on January 20`h 2009, upon
hearing and considering all testimony and arguments, if any, of all interested
persons wanting to be heard, the City Council of the City of La Quinta did make
the following mandatory findings recommending approval of said Amendment:
Finding A - The project is consistent with the General Plan.
The proposed General Plan Amendment to the Circulation Element is internally
consistent with those goals, objectives and policies of the general plan which are
not being amended. The additions to the roadway classifications and their
locations in all cases are consistent with the General Plan in that they provide
additional available roadway classifications that are consistent and compatible with
the existing goals and policies of the Traffic and Circulation Element. Changes
made to the Multi -Purpose Trail system are also consistent with the General Plan in
that they constitute an expansion of non -motorized access and trail availability
among locations which currently do not have trails and enhance the existing trail
system by eliminating those trails which would not have practical use if developed
as previously indicated.
Finding B - Approval of the amendment will not create conditions materially
detrimental to the public health, safety and general welfare.
Approval of the proposed General Plan Amendment will not create conditions
materially detrimental to public health, safety and general welfare in that the
proposed changes will not affect existing recreational areas or access to those
recreational areas, will not result in the loss of or encroachment upon existing
wildlife habitat, nor will they have an effect on the conditions of the community,
developed or undeveloped, due to the fact that the modifications to the street
sections and roadway classifications in all cases result in a downgrading or
reduction of these roadways and that certain sections of Multi -Purpose Trails
proposed for removal are either currently identified within designated habitat
conservation areas or have impractical use.
The modifications proposed to the roadway sections will result in less land
disturbance than originally analyzed in the General Plan EIR, insofar as when built
out, they will be of narrower width than originally planned due to design
397
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Adopted: January 20, 2009
Page 3 of 5
considerations as well as limited additional widths of public rights -of -way available
for dedication. The modifications to the Multi -Purpose Trail system constitute an
enhancement of the network by correcting changes to the trail system resulting
from the City's desire to expand the multi -use trail system in the southwestern
portion of the City and eliminate dead-end trails which would not have practical use
or would encroach on areas not intended for such use. As a result, the proposed
General Plan Amendment to the Circulation Element has been determined to not
result in any changed conditions and will therefore have no effect on the health,
safety, and welfare of the community or surrounding natural environment.
Finding C - The new designations are compatible with the land use designations
on adjacent properties.
The four new roadway sections and their proposed locations will not have an effect
on any adjacent land use designations in that they will safely and adequately
accommodate current and future projected traffic demands from adjacent and
surrounding land uses already identified in the General Plan. The Multi -Purpose
Trail system modifications will enhance access and connectivity to existing
residential land use areas including those which are identified for equestrian uses.
As a result, the proposed General Plan Amendment is consistent with the land use
designations on adjacent properties.
Finding D - Approval of the amendment is warranted because the situation and
the general conditions have substantially changed since the existing designations
were imposed.
Approval of the four new roadway sections and their proposed locations are
warranted because development limitations and anticipated future traffic will not
require four travel lanes for the roadways being reclassified. The modifications to
the Multi -Purpose Trail system are warranted because they will eliminate dead-end
trails which no longer have practical use, remove trails from areas identified for
wildlife conservation in the Coachella Valley Multi -Species Habitat Conservation
Plan, and provide new locations for trails along existing roadways which currently
are not identified for Multi -Purpose Trails. These amendments will meet the current
demands and projected needs of the City, while maintaining and protecting the
City's character.
Finding E - The project is in conformance with the California Environmental
Quality Act.
398
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Adopted: January 20, 2009
Page 4 of 5
The City has prepared an Addendum to the General Plan Environmental Impact
Report SCH #2000091023 ("EIR") that the City certified in 2002. The City
compared the impacts of the Amendment with those impacts analyzed in the EIR
and found that the Amendment does not involve 1) substantial changes to the
roadways or multi -use trails analyzed in the EIR which would involve new
significant effects on the environment or substantially increase the severity of
previously identified impacts; 2) substantial changes with respect to the
circumstances under which the Amendment is being undertaken which would
involve new significant effects on the environment not analyzed in the EIR, or
substantially increase the severity of previously identified impacts; or 3) new
information of substantial importance which would involve new significant effects
on the environment not analyzed in the EIR which would substantially increase the
severity of previously identified impacts.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
1. That the above recitations are true and constitute the findings of the City
Council in this case.
2. That the City Council does hereby approve of General Plan Amendment
2008-112, as identified in Exhibits A, B, and C attached with this resolution,
for the reasons set forth in this Resolution.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council, held on this 201h day of January, 2009, by the following vote,
to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
399
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Adopted: January 20, 2009
Page 5 of 5
DON ADOLPH, Mayor
City of La Quinta California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
ATTEST:
LES JOHNSON, Planning Director
City of La Quinta, California
400
General Plan Amendment 2008-112
Exhibit A
General Plan Street Cross Sections: Proposed
Modified Secondary Arterial A
Shoulder
(Meandering Sidewalk or
Multi -Purpose Trail)
Modified Secondary Arterial B
Shoulder
(Meandering Sidewalk or
Modified Secondary Arterial C
Shoulder
(Meandering Sidewalk or
Multi -Purpose Trail)
Modified Collector Street*
Shoulder
(Meandering Sidewalk or
Multi -Purpose Trail)
401
Raised median
Raised median
rtarseu meuiun
74'
Shoulder
(Meandering Sidewalk or
Multi -Purpose Trail)
Shoulder
(Meandering Sidewalk or
Shoulder
(Meandering Sidewalk or
Multi -Purpose Trail)
Shoulder
(Meandering Sidewalk or
Multi -Purpose Trail)
* identified widths, including overall ROW, may vary due to extenuating circumstances
General Plan Amendment 2008-112
Exhibit B
0�°s Proposed GPA
Circulation Element
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City of La Quinta
General Plan
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CLASSIFICATIONS
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Modified Secondary Arterial C
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74-foot right-of-way"
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ATTACHMENT 1
Augmented Major - City Street 132'
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(Eight Lanes divided, no parking)
Ma or Arterial - City Street
Primary Arterial - A
Primary Arterial - B
(six Lanes dlVlded, w/nrKe imrc)
110,
(Four Lanes divided, w/bike lane)
inn.
man
12'
7'
1 12'
13'
12'
13'
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1 7'
1 12'
(Four lanes divided, w/bike lane)
Secondary Arterial 88,
12' 14' 12' 12' 12' 14' 12'
s
(Four Lanes undivided, no parking)
Collector
1 1
(Two Lanes undivided, w/bike lane)
Local —so'
(Two Lanes w/parking)
Cul de Sac 5 '
7' ._..._._18, ls'—
(Two Lames, w/parking)
r 1 City of La Quinta a �� Exhibit
O General Plan a s
w A TERRA NOVA
Planning & Rweareh, Inc. Street Cross Sections - City Streets 3.3
404
Attachment 2
General Plan Street Cross Sections: Proposed
Modified Secondary Arterial A
Shoulder
(Meandering Sidewalk or
Multi -Purpose Trail)
Modified Secondary Arterial B
Shoulder
(Meandering Sidewalk or
Modified Secondary Arterial C
Shoulder
(Meandering Sidewalk or
Mult
Modified Collector Street*
M
Raised median
Raised median
Shoulder
(Meandering Sidewalk or
Multi -Purpose Trail)
Shoulder
(Meandering Sidewalk or
Shoulder
(Meandering Sidewalk or
Tail)
Shoulder
Shoulder
(Meandering Sidewalk or
(Meandering Sidewalk or
Multi -Purpose Trail) 74 Multi -Purpose Trail)
U5
* identified widths, including overall ROW, may vary due to extenuating circumstances
Attachment 3
Proposed GPA
Circulation Element
City of La Quinta
General Plan
— m,�
exwerr 3.s
CRY ROADWAY
CLASWFI"TIONS
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Modified Secondary Arterial A
96-foot right-of-way
Modified Secondary Arterial B
88-foot right-of-way
Modified Secondary Arterial C
88-foot right-of-way
OD
Modified Collector Street
74-foot right-of-way'
("width of lanes may vary)
406
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ATTACHMENT 5
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Specific Plan
Green Specific Plan
(SP 94-025)
Santa Rosa
Mountain
Figure 4-2
Post 2020 Daily Volume Projections and V/C
(Alternative 1 - Existing General Plan Network)
.
61
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Santa Rosa Mountains
Trilogy
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— _62
remw Four -Lane Primary Arterial -A
Four -Lane Secondary Arterial
3,000 Post 2020 Daily Volume
(0.12) Daily Volume -to -Capacity Ratio
Endo Engineering
� � Scale: I' = 2780'
_
'so.. 4 J 8
ATTACHMENT 6
CITY OF LA QUINTA
COMPREHENSIVE GENERAL PLAN
DRAFT ENVIRONMENTAL IMPACT
REPORT
SCH NO.: 2000091023
Prepared for
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Prepared by
r �
L J Terra Nova Planning & Research, I,nc.®
400 South Farrell, Suite B-205
Palm Springs, CA 91262
July, 2001
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424
ATTACHMENT #7 - PART ONE
Planning Commission Minutes
November 12, 2008
mg no public comment, Ghairrrlan ers
100%participatlo n of the meeting and opened the matter for
Commission discussl
There being no further discussion, it w d and seconded by
Commissioners Quill/Barrows to approve Minute o 8-018 for
D. Environmental Assessment 2008-602 and General Plan Amendment
2008-112; a request of the City of La Quinta for consideration of an
Amendment of the La Quinta General Plan Circulation Element, amending
Exhibit 3.3 Street Cross Sections — City Streets, Exhibit 3.5 City
Roadway Classifications, and Exhibit 3.10 the Multi -Purpose Trails Map,
located City-wide.
Chairman Alderson opened the public hearing and asked for the staff
report.
Principal Planner Andrew Mogensen presented the staff report, a copy of
which is on file in the Planning Department with the addition of two
letters submitted prior to the meeting which are on file in the Planning
Department.
Commissioner Quill asked if the City has looked at these plans, regarding
conformance, with CVAG's intention for trails in the non -motorized plan
section, of their transportation plan for the Valley. Planning Director
Johnson said CVAG is currently in the process of updating the plan and
have not been consulted as yet. He said this is not viewed as being a
non-conformance item and it is actually introducing more multi -purpose
trails. It is only proposing the elimination of two segments of trails which
were problematic. This will actually provide greater and better access
and circulation.
Commissioner Quill asked about the addition of trails and an explanation
of those trails. Staff explained the history of multi -purpose trails and the
reason for the changes.
Commissioner Wilkinson asked which one of these widths would be more
like Madison. Planning Director Johnson said the modified secondary
arterial B, with the exception of four lanes, would be comparable to
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November 12, 2008
Madison Street, north of Avenue 60. None of these exactly fit and that
was why they were noted as modified. Staff then gave a more detailed
explanation of the widths.
Commissioner Quill asked about the bike and pedestrian lanes. Staff
explained what was being changed, as well as what was currently there.
Commissioner Weber expressed his concern about receiving letters on the
day of the meeting and asked if that could be prevented in the future.
City Attorney Jenson said the public can submit letters right up to the
convening of the meeting.
Planning Director Johnson explained how the meeting had been
publicized and notices had been directed to folks who would be affected.
Commissioner Quill had a question regarding a letter referencing the
widening of Avenue 62. Staff explained what was being referred to and
what was actually proposed.
City Attorney Jenson added clarification on the staff's explanation
regarding the road over the dike.
Commissioner Quill asked about the adjacent property to the south of the
existing right-of-way and any burden on the owner of that property to
develop it. Staff said that was actually in the County's jurisdiction. The
General Plan of the County calls out for a condition similar to what the
City has currently identified in the General Plan.
Commissioner Quill asked if there had been any communication with the
County regarding reducing the street width of the proposed Avenue 62.
Staff said they have been in contact with the County regarding their
intentions.
Commissioner Barrows said it was kind of challenging to come to a
decision after receiving letters which were submitted so late.
Chairman Alderson and Commissioner Quill both asked for clarification on
the four modified street sections from the General Plan for specific
streets. Staff explained the sections in question.
1. 426
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November 12, 2008
Chairman Alderson said there is no action in the immediate future, just
when they are done. Staff replied that is correct and added there is one
project that was approved two -and -a -half years ago (Coral Mountain)
which has a two phase build out. He then explained the impact of this
change on the project.
Chairman Alderson asked if it was landlocked until the extension of
Madison Street. Staff said there was not a street established, but it is
reachable. It is not an established street at this time.
There being no further questions of staff, Chairman Alderson asked if
there were any applicant representatives or comments.
There being no further applicant comments Chairman Alderson asked if
there was any public comment.
Margo Thibeault, MSA Consulting, Inc., 34200 Bob Hope Drive, Rancho
Mirage, CA, spoke on behalf of Mr. Howard Keck who owns 235 acres
of land on the south side of Avenue 62. She apologized for the lateness
of the letter she submitted to the Commission and explained the
circumstances. She said they felt the widening of the dike was
unnecessary to accommodate the traffic in the area. Currently the right-
of- way was divided between the north and south sides of Avenue 62
and explained their position of negative effects on Mr. Keck's property as
stated in the letter dated November 12, 2008 and submitted to the
Planning Commission prior to the meeting.
Commissioner Quill said Avenue 62 on the General Plan was already
going over the levee, so there would be a connection to Jefferson and
Madison Streets as well as Avenue 62 and provide three points of ingress
and egress. Staff said that was correct.
Commissioner Quill asked what the staff's traffic analysis said. Staff
explained what was found in the traffic study, based on Avenue 62, trip
amounts were less than were warranted for a four lane road. He also
explained the reason for the need for the General Plan changes, as
requested, and the benefits of those changes.
Commissioner Quill said the Travertine project has been on the books
since the late 1980's. The present state of the economy will preclude it
from developing for the next several years. He explained the effects of
the alluvial fan area and said this is also one of the recharge areas for the
Coachella Valley Water Basin. He questioned whether development will
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November 12, 2008
ever be allowed to occur on the uphill side of the levee and said it was a
stretch to plan for something to be developed in an area that may not be
developable due to the flood and habitat issues. He asked why this was
so important in the General Plan.
City Attorney Jenson said part of this was due to the Coral Mountain
project going forward, and with reimbursement and other complications
they were having to build the street out to the greater width and
explained the importance at this time.
Staff added that another part of it comes from the interaction with the
property owner of the Travertine area. Staff is looking at the Specific
Plan Amendment Review. Staff's interest here is in looking at the long
term objective. We don't know what and when something will develop
out there, but based on one entitlement in the area, we have looked at
the 2002 General Plan.
Commissioner Wilkinson asked Ms. Thibeault her recollection of a
previous discussion about expanding Avenue 62 to more lanes. She
replied that was the South Valley Parkway in the County which he was
referring to.
Ms. Thibeault added she did not know if Mr. Keck's property was going
to be included in that plan. She said Trilogy, Hoffman, and Mr. Keck will
be bearing the burden of this improvement.
City Attorney Jenson pointed out that Mr. Keck had not been required to
pay any of that and explained the particulars of his participation on the
roadway improvement.
Commissioner Quill commented it was in the County not the City.
City Attorney Jenson there is some power to do eminent domain outside
of your jurisdiction.
Commissioner Wilkinson asked since this is in the County's
Redevelopment Area, couldn't they use their funds. Staff said they
could.
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Planning Commission Minutes
November 12, 2008
Chairman Alderson asked if Mr. Keck's main concern is land loss. Ms.
Thibeault said it was and reiterated her concerns about the elevated road.
Chairman Alderson noted Commissioner Quill's comments about the use
of the land over the dike and said Jefferson Street needs to be there to
facilitate that; ultimately it's got to happen.
Commissioner Quill asked about the process of the Travertine Specific
Plan and how the possibility they could wind up with a significantly
reduced number of properties, and that resulted in a significantly reduced
number of trips, could the City then reduce and get rid of one of the
three legs. He gave the example of less traffic.
City Attorney Jenson commented on the issues of concern, such as 1)
from the standpoint of demand, 2) emergency services access, and 3)
the Fire Department's concern about response time in that area. The City
is proposing a fire station in that area and the access provided by Avenue
62 Is a key element.
She continued, there are property owners other than those in front of
you, and Section 5 is divided in a strange way. Avenue 62 is the
roadway that actually goes to them and she was concerned that we
would take an affirmative action to eliminate the road.
Commissioner Quill had concerns about developing in a flood area since
you would not be able to evacuate people during a flood. The burden of
those services should be placed on the person who chooses to develop in
that type of area. He explained what could happen during a flooding
scenario and said it was not safe to be up there.
Chairman Alderson said the Commission's job was to approve these road
sections.
Mr. Jim Hildenbrand ,77-852 Wildcat Drive, Palm Desert CA introduced
himself and said he previously addressed Council and explained that they
are going forward. He added that the original project was a very intense
project and the new one is much less intense. He then explained his
concerns as noted in the letter submitted to the Planning Commission on
November 12, 2008, and on file in the Planning Department.
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Commissioner Quill asked if Mr. Hildenbrand's letter was discussing an
alternative to putting in the trails. Mr. Hildenbrand said he was
concerned about the road sections and shifting them to the east.
Chairman Alderson asked if he meant the extension of Madison Street.
Mr. Hildrenbrand said yes and also mentioned the addressing of Avenue
62 as noted in their letter. He then addressed the concerns of the Fire
Department and the options available to them. He added he was in
support of the General Plan changes with the exception of extending
Avenue 62 over the dike.
Commissioner Wilkinson asked staff if this offset complied with City
Standards. Planning Director Johnson said it is his understanding that Mr.
Hildenbrand is proposing taking modified secondary arterial A and shifting
it to provide a larger shoulder. He said staff could address this with the
applicant at the appropriate time and explained how and what would be
addressed. He was concerned about the potential problems an offset
would cause and gave some examples.
Commissioner Quill suggested a compromise would be to take the right-
of-way but allow the slope to be in it. Staff said they have been
considering the idea, internally, with regards to Madison, south of
Avenue 60 where it goes up and over the dike into the recharge ponds
and eventually into the Travertine project that maybe we have a situation
where there is an all-weather multi -purpose trail on one side.
Chairman Alderson said the bottom line was staff could work with the
developer.
Commissioner Barrows asked Mr. Hildenbrand a question about the
extension of Avenue 62 over the dike and public safety. Mr. Hildenbrand
said as part of Travertine we'll have Madison and Jefferson Streets in
place. There is an existing roadway today. There are enhancements to
that on an emergency basis only. He explained the other options
available for the public safety issues.
Commissioner Barrows asked the current width of that existing roadway.
Mr. Hildenbrand said he guessed it was 30 feet or so.
Commissioner Barrows asked if it was two lane. Mr. Hildenbrand said it
was a gravel road. Commissioner Barrows pointed out to staff that
concurred with Mr. Keck's letter regarding keeping the street width at 30
feet.
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Planning Director Johnson said it was important to point out, on the
modified collector street, there is an asterisk and below showing there
could be modification to the width in that design when circumstances
warranted it. One of those circumstances could be the crossing over of
the dike. We are not anticipating a street cross section up and over the
dike that would exactly match what is shown tonight. We would have to
make sure it would adequately accommodate a two lane road.
Mr. Hildenbrand responded to Commissioner Quill's comments relating to
obtaining the correct right-of-ways.
Ms. Gayle Cady, 82-831 Avenue 54, Vista Santa Rosa CA, as an
individual and a 4" District Representative for Roy Wilson Trails
Committee said with regards to Travertine, the dike, and the Martinez
Rock Land Slide there are three faults dead center and a flood zone in the
center of Travertine. She wanted to comment on the changes proposed
by the City of La Quinta. She explained about the trails in La Quinta. It
would be a shame and a travesty to be erased off the map. And she had
a proposal to enhance the trails. She handed the copy to Chairman
Alderson.
She then gave some background on the Travertine project and some
history on the Martinez Rock Slide avalanche. One of her proposals was
to extend a non -motorized, all purpose trail around the mountain. She
gave background on a new trail. The reason she was showing this was
to illustrate greater trail access. She explained why these were important
and what she was proposing. She said she needed to get together with
staff to go over what was being proposed.
Chairman Alderson asked if staff could go over this with Ms. Cady.
Planning Director Johnson said the Boo Hoff Trail was still included. The
new plan eliminated routing over Section 5 properties, which were
privately held, and it would be difficult to obtain those properties as
conservation easements.
Ms. Cady said the National Monument line goes right through there. She
explained where the trails were shown on her map.
Staff said they would discuss the map and trails with Ms. Cady.
Ms. Cady brought the map up to the dais for the Commissioners to look
at and staff said they would be happy to work with her on this.
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November 12, 2008
Ms. Betty M. Smith, 82-470 Avenue 54, Vista Santa Rosa, CA,
commented Ms. Cady and Commissioner Quill were right about the trails.
She was happy to hear the Boo Hoff Trail would be left open. She said
they would be able to ride from here to Palm Springs on those trails.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
Commissioner Quill said a lot of these maps show the CVRPD proposed
trails along the levee. The Bureau of Reclamation generally supports
trails on their properties. He asked if there was any logic or reason why
the City would want to show a path along the top of the levee. Staff
explained about the upcoming major update to the City's General Plan
Commissioner Barrows concurred with Commissioner Quill's comments
on the alluvial fan. She knows the trails and was totally confused by the
map on the screen. She asked for some clarification and staff gave her an
explanation of the areas outlined on the map.
There was discussion that a short continuance might be justified.
Commissioner Barrows said she would feel more comfortable with that
and asked if that created any problems for staff. Staff replied no.
Chairman Alderson asked if there were any time constraints. Staff said it
would be no problem if it would help the Commissioners.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
There being no further discussion, it was moved and seconded by
Commissioners Quill/Barrows to continue discussion of Environmental
Assessment 2008-602 and General Plan Amendment 2008-112 to the
Planning Commission meeting of November 25, 2008. Unanimously
approved.
A. Site Development Hal
Development for co
a r adison Square; Sobel
perimeter landscaping (sidewalks)
432
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26
ATTACHMENT #7 - PART TWO
Planning Commission Minutes
November 25, 2008
B. Continued — Environmental Assessment 2008-602 and General Plan
Amendment 2008-1 12; a request for consideration of an Amendment of
the La Quinta General Plan Circulation Element, Amending Exhibit 3.3
Street Cross Sections — City Streets, Exhibit 3.5 City Roadway
Classifications, and Exhibit 3.10 the Multi -Purpose Trails Map located
City-wide.
Chairman Alderson opened the public hearing and asked for the staff
report.
Planning Manager David Sawyer presented the information contained in
the staff report, a copy of which is on file in the Planning Department.
The staff report requested the item be continued to the December 9,
2008, Planning Commission Meeting.
There being no further questions of staff, and since the City was the
applicant there was no further comment from applicant representatives.
Chairman Alderson then asked if there was any public comment.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
Chairman Alderson asked if the continuation allowed staff a sufficient
amount of time to prepare and present the item at the next meeting.
Planning Director Johnson replied this was a staff item and the amount of
time was sufficient.
There was no further discussion, and it was moved and seconded by
Commissioners Wilkinson/Barrows to approve continuation of this item
until the December 9, 2008, meeting. Unanimously approved.
c ' ration of perimeter wall design located on the southwest corner of
Avenue Madison Street.
Chairman Alderson opene ublic hearing and asked for the staff
report.
Planning Manager David Sawyer presented the infor contained in
the staff report, a copy of which is on file in the Planning Dep t.
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ATTACHMENT #7 - PART THREE
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
December 9, 2008
\9
N
7:04 P.M.
This meeting of the Planning Commission was called to order at 7:04
gg,,m. by Chairman Ed Alderson who asked Commissioner Quill to lead the
%K'salute.
B. Present: missioners Katie Barrows, Paul Quill, Mark Weber, Robert
Wilkinson, an hairman Ed Alderson.
C. Staff present: Plann Director Les Johnson, Planning Manager David
Sawyer, Assistant City rney Michael Houston, Principal Engineer Ed
Wimmer, Principal Planner rew Mogensen and Executive Secretary
Carolyn Walker.
CONFIRMATION OF THE AGENDA:
CONSENT CALENDAR:
Chairman Alderson asked if there were any changes to a Minutes of
November 12, 2008 and November 25, 2008. There being n anges, or
corrections, it was moved and seconded by Commissioners Barrows ' kinson
to approve the minutes as submitted. Unanimously approved.
PUBLIC HEARINGS:
A. Continued — Environmental Assessment 2008-602 and General Plan
Amendment 2008-1 12; a request for consideration of an Amendment of
the La Quinta General Plan Circulation Element, Amending Exhibit 3.3
Street Cross Sections — City Streets, Exhibit 3.5 City Roadway
Classifications, and Exhibit 3.10 the Multi -Purpose Trails Map, located
City-wide.
Chairman Alderson opened the public hearing and asked for the staff
report.
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December 9, 2008
Principal Planner Mogensen presented the staff report, a copy of which is
on file in the Planning Department.
Commissioner Wilkinson asked about the differences from the old street
profiles to the new. Staff displayed the street cross section slide
showing the modified secondary arterial and collector streets. Staff
stated these all involved Secondary Arterial streets and explained what
the changes were as stated in the staff report.
Planning Director Johnson added information on the modified collector
street. He also said in getting up and over the Bureau Of Reclamation
dike, a matching 74 foot width design is unrealistic and there are
challenges with regards to width of right-of-way and slope easements. It
is not currently being envisioned built at that width, but much narrower.
That determination would be based, at the time of design, and what can
work within that area. The intent is to make sure there are two lanes of
traffic and the ability to have means for a pedestrian crossing.
Commissioner Wilkinson asked if there was currently any firm plans for
traveling over the levee on the 74 foot width or was that wider than
what was currently planned. Planning Director Johnson responded by
saying right now the General Plan shows it is wider, and it is the
standard Secondary Arterial (four lane road). Staff's intent is to narrow
that down to the minimum necessary in order to get up and over the
dike.
Commissioner Wilkinson said, based on the traffic counts and the lanes
of travel, he didn't quite understand how staff had arrived at this point.
Planning Director Johnson said one of the main reasons was the
developers of the Travertine project requested City staff reconsider the
current General Plan requirements for the streets in that area. A report
was created which included the Travertine and Green Specific Plans,
development activity within Section 5, and other build -out scenarios;
including a post 2020, which is our General Plan build -out. The
information in the 2002 General Plan was basically updated to show
there was not a need to have the secondary arterial, four -lane road
serving this entire area. He then provided information on the current trip
rate, as well as the estimated rate, and explained how staff reached their
decision. He added, however, if the Avenue 62 crossing does not occur
those trips will have to be adjusted somewhere. The majority of those
trips would probably end up being on Madison Street which would have
to accommodate a higher traffic count. That would then change staff's
position on the recommendation for Madison Street. He then explained
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Planning Commission Minutes
December 9, 2008
how it would be modified and what would prompt that modification. He
said Principal Planner Mogensen was currently processing the Travertine
Specific Plan Amendment and it still had to go through the entitlement
process. If that Specific Plan were approved, it could reduce the number
of units as well as the traffic count. That case could be before the
Planning Commission sometime next year, but that information could not
be used in this report since it is an application in process. Based on the
staff report, it's identifying that if that crossing did not occur then the
Madison Street traffic volume would warrant a four -lane road.
Commissioner Wilkinson had concerns about the trails, and what was
currently in La Quinta's Sphere of Influence as well as the County. He
asked staff about the Class II bike trails and wondered if they were
compatible, or lined up, with the Vista Santa Rosa trails and easements
as well as being a consideration in the planning of the trails. Staff said,
at this point, it had not been taken into consideration and explained why.
Commissioner Wilkinson said he was concerned about access for fire and
safety personnel and asked if there were alternate locations in case the
plans change. Staff replied no. They had not seen any available
locations other than the three right-of-way locations at Jefferson Street,
Madison Street, and Avenue 62.
Planning Director Johnson said the Bureau of Reclamation process for
approval to cross over the levees and dikes is long and involved and that
is why there is definitely a focus on limiting those access points to
specific locations.
Commissioner Quill said he thought the levee trail had been discussed at
the last meeting, as well as the fact there was a planned trail on top of
the levee already identified. The Coachella Valley Recreation and Parks
District is looking at it and the Bureau of Reclamation is open to those
concepts. He thought the City had considered it advantageous just to
reflect it, in the General Plan, to ensure that it would not be precluded by
the General Plan if it came to fruition. He asked staff if there was any
reason not to do that.
Staff said it would certainly not be precluded, but the Commission had
the option to recommend that it be added at this time. Staff's intention
was to add that with the major update to the General Plan. He added,
ironically, there is a segment that exists right up near Lake Cahuilla that's
on the General Plan, but was not continued south of the Coral Mountain
grouping of mountains. He then went on to describe the segment and
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Planning Commission Minutes
December 9, 2008
said the City has spoken with the Coachella Valley Recreation and Parks
District about it, and it was even mentioned in the Bureau of Reclamation
Easement Agreement with Hoffman Land Company. That could
potentially be transferred to the City, at a later date. It recognizes and
acknowledges the fact that we have to accommodate a trail crossing
when Madison Street is built up and over the dike.
Commissioner Quill said there were two significant advantages to
showing it: 1) as the levee goes into the rock, this would ensure there
would be a connecting trail by the mountain irregardless of the Coral
Mountain Specific Plan, and 2) if it is on the General Plan outside entities
would have the opportunity to come to the City and apply for grants.
They would then be able to use the levee as a Class I bike trail. He said
he would like to see that occur now as opposed to waiting for the
General Plan update.
Commissioner Barrows said as a follow-up to Commissioner Quill's
comments, it would be helpful to be able to see the trails proposed from
other entities. She added information on some of the changes which had
been discussed with Gayle Cady regarding access from the east. She
agreed this needed to be added now.
Commissioner Barrows had some concerns over various maps included in
the staff report. Staff went over them and explained what was shown
on each of the pages and why each one was included. Examples were
then given of where the various trails were shown and staff added there
had been some technical difficulties with the maps.
Commissioner Barrows said her concern was with removing portions of
the trails. She pointed out where the trail would be located and noted on
one of the maps, on page 4, it suggested the trail go through the middle
of the Travertine project. Staff replied there was a lot of leeway as to
where the trail was specifically located.
Planning Director Johnson said Page 3 would be the actual exhibit staff
used and the trails were approximate. This was not intended to be exact
in defining those routes.
Commissioner Barrows said she made the assumption, because of
references in the staff report, but she just wanted clarification.
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Commissioner Barrows asked, in reference to the extension of Avenue
62, was staff proposing that it go from a wider street to a modified
collector street. Staff replied that was correct.
Planning Director Johnson said it was staff's position there was not a
need for the four -lane road. It was however inconsistent with the County.
Staff notified the County of the proposed amendment and they have not
commented back. Staff believes a two-lane road would adequately
service that area.
Commissioner Weber asked if the County based their decision on a four -
lane versus two-lane road on the old traffic count. Planning Director
Johnson said it was based on the old County General Plan, which is
some of the same information which the City used. This has changed
since the build out.
Commissioner Weber asked if it was done in the year 2000 or prior. Staff
replied probably around 2000.
Commissioner Weber commented on slide 3 and asked where Section 5
was located as well as where the Martinez Slide and Class I Trail were
noted in the current General Plan. Staff pointed out the location of those
features.
Commissioner Weber asked where the levee trail would be located if it
were added. Commissioner Quill responded with the location.
Chairman Alderson asked staff about the calls received in reference to
the application, and what they were related to. Staff said one was
related to Section 5 and had nothing to do with the reclassification. The
balance of the calls were general information questions sparked by the
public notification.
Chairman Alderson asked staff to put up the drawing which referenced
trip counts. He said all the four additional street sections before the
Commission were to accommodate streets in and around these proposed
future projects and they were all based on the assumption that Avenue
62 would go over the dike. If Avenue 62 did not go over the dike all the
streets, with the exception of Madison, were subject to re-evaluation.
The Commissioners were not being asked to approve these conditioned
upon whether or not that overpass would, or would not, go through.
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Planning Director Johnson said staff was not making a recommendation
that Avenue 62 not go over. The recommendation was that the General
Plan call -out for the location of the road would stay as is but there be a
narrowing of the right-of-way and the number of lanes being assigned to
it. Within the study that was submitted to staff there were multiple
scenarios that were identified as considered. Staff focused in essentially
on one of those scenarios because the others were not really appropriate.
Certainly if that crossing did not occur, the 6,150 estimated trips would
have to go somewhere and some of those trips would probably impact
Jefferson Street with an increase of trips. However, the majority of them,
most likely, would end up on Madison Street and that number would
increase.
There being no further questions of staff, and since the City was the
applicant, there was no further comment from applicant representatives.
Chairman Alderson then asked if there was any public comment.
Mr. Jim Hildenbrand, Travertine/Hoffman Land Development, 77-852
Wildcat Drive, Palm Desert, CA, introduced himself and asked to address
a couple of comments. He said this discussion was regarding a General
Plan Amendment and they were generally vague and broad. The focus
narrowed down to traffic counts versus when the development is
completed. He explained what they are currently looking at and what
may occur in the future as well as the reduction of these road sections
and alternatives. He said they were the instigators to get staff to move
forward with these alternatives. They are in total support of what staff is
trying to accomplish with regard to the General Plan. Travertine's
position is that perhaps Avenue 62 may not be necessary in the future.
One has to evaluate the necessity of that particular road. Their Specific
Plan demonstrates that Avenue 62 is probably not necessary. Modified
road sections could probably handle the trip count. This has changed
dramatically from when the plan was originally done. It was a more
intense development but the future Travertine is less dense. They would
like the Commission to look closely at Avenue 62. He explained the
procedures they went through to obtain a license, from the Bureau of
Reclamation (BOR), for Madison Street and said they were very fortunate
to have that license. The City has a license agreement that's outstanding
for Jefferson at this point. As far as the trails are concerned, he agreed
with Commissioner Quill and said it is important to get it on the dike. We
have an commitment through both the Park District (CVPRD) and the
BOR, with their license, that that be acknowledged and we have to
address that for them as to how that will interrelate to our trail plan. We
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do, in effect, have a license from BOR for trail purposes on the dike. We
are going to have a lot of flexibility that we are going to have to do for
our trail routing, and our trail section, particularly in the Martinez Slide
area. We recognize that we will have some areas to work around due to
environmental considerations. They have worked with the BOR and US
Fish & Wildlife Service on the trail plans. We are looking at numbers
today, and looking at what we anticipate will come to you with the
Specific Plan which will change. He asked that the Commission move
this forward to the Council. The only thing he added was a proposed
alternative, and asked if it could be implemented as part of this approval.
He said it should free up any debate in the event they could provide this
alternative section for Madison Street between Avenues 60 and 62. He
then offered to answer any questions.
Commissioner Quill asked Mr. Hildenbrand if he would accept tonight's
decision, but look at the change somewhere down the road.
Mr. Hildenbrand said they recognize the need to move forward today with
the General Plan designation. He wanted the Commissioners to be aware,
in the future, they will be providing proof of the lowered density and
there will be no necessity for this connection. They can then address the
additional issues of public safety, and fire. Staff pointed out it comes
with the ability to change that section to whatever is supported by Public
Works and staff and traffic issues and all the other things that come
along. This would recognize a positive answer to Commissioner Quill's
question.
Commissioner Barrows said she wanted to make sure she understood Mr.
Hildenbrand's recommendation of November 12, 2008. She understood
the explanation of Avenue 62 over the dike and wanted to clarify the re-
classification of Monroe Street and the eastern right-of-way. Mr.
Hildenbrand said her understanding was correct.
Ms. Margo Thibeault, MSA Consulting, 34-200 Bob Hope Drive, Rancho
Mirage CA, introduced herself and said she was representing Mr. Howard
Keck. She said the Commission had a letter, which she presented on
November 12, 2008. She, as well as her client, were in opposition to the
extension of Avenue 62 over the dike for financial reasons.
Chairman Alderson summarized what was in the previous letter.
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Commissioner Wilkinson asked, other than saying her client wouldn't
want the Avenue 62 extension, what information did she have to support
that decision.
Ms. Thibeault said they contacted some prominent La Quinta developers
and asked them to evaluate the costs. Their response was there is
significant land loss, increased noise, and decrease of worth to the lot
next to the road. Included in that were construction costs, easements,
etc. which could comprise a loss of up to $12.8 million to Mr. Keck's
property.
Commissioner Barrows asked Ms. Thiebeault to clarify that her proposal
was that Avenue 62 not extend over the dike and asked if there was an
existing two lane paved road over the dike.
Ms. Thibeault said she was not sure if it qualified as a full two lane but
there was currently a paved road there. Commissioner Quill said it was
not a paved road but an access road for the Bureau Of Reclamation and
the Coachella Valley Water District.
Commissioner Barrows asked if the request of Ms. Thibeault's client was
that there not be a road that goes over the dike at all. Ms. Thibeault said
that was correct.
Commissioner Quill said there's an existing road on a very steep slope
that goes over the levee for purposes of maintenance and asked if Ms.
Thibeault had any problem with leaving that road. She responded she did
not.
There being no further questions, or public comment, Chairman Alderson
closed the public participation portion of the meeting and opened the
matter for Commission discussion.
Commissioner Weber agreed with the trails addition. He added he would
like to give the developer more options, and he was not clear on the
issue of Avenue 62. He said it did seem to be something that had to be
addressed, as well as the issue of access.
Commissioner Barrows said she was having difficulty with the issue of
Avenue 62, especially if the extension was not approved. She had
concerns with the traffic count issue on Madison Street, and the access
issue identified by the Fire Department. She added when the Travertine
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project moves forward and the Commission had a better understanding of
what that project would require, in terms of access points, then the
appropriate adjustment could be made.
Staff responded saying there was nothing that would prevent the
Commission from re -visiting Avenue 62 and the issue of access over that
dike at that time. But staff's position is they do not have a definitive
amendment to the Travertine Specific Plan they can utilize as information
since that matter still has to go through the entitlement process. Mr.
Hildenbrand has stated they are reducing their numbers and that can be
validated. The information being processed does show reduced numbers
but it still has to go to the Planning Commission and Council for approval
before staff can use those numbers in making a decision. It's quite a
dilemma knowing something is coming but it still has to be approved and
staff can not use that as base information to make a recommendation to
the Commission.
Staff added there are additional options with regards to the issue of
access for emergency services. Mr. Hildenbrand has met with the Fire
Department. Those options have large costs associated with them but
that would need to be considered during the Specific Plan Amendment
process. If that option comes up the applicant will have to make a
business decision as to what they are willing to support but, at this point
in time, fire access is an important factor in this. Also, if the Commission
did amend the General Plan, and at this time, did not identify that
crossing against staff's recommendation that recommendation would
change with regards to Madison Street because (based on the current
counts) it would warrant a four -lane road for Madison Street from
Avenue 60 south.
Commissioner Barrows said she had wondered why it needed to be
approved now and staff had answered her question.
Planning Director Johnson said if the Commission did not approve this
Amendment this would revert back to a four lane collector road in
accordance with the Circulation Element.
Commissioner Barrows asked if the Commission could approve the
change from an arterial to collector and not approve the extension of
Avenue 62. She said, according to staff, if the Commission did that staff
would have to come back with a different recommendation for Madison
Street.
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Staff responded saying, yes, Madison Street would have to change
because there would be an approved Specific Plan which if it were built
out in accordance to what it's entitled to, would exceed the count that is
estimated for Madison Street by quite a bit.
Commissioner Barrows asked in terms of the Fire Department access, if
this was an alternative exit/entry for Travertine as well as a fire access.
Staff said that was correct, it would be a standard two-lane road.
Commissioner Quill asked if it was within the Commission's purview to
propose the elimination of the crossing at Avenue 62, since the matter
before the Commission was a General Plan Amendment to alter the
General Plan streets.
Planning Director Johnson responded it was something that wasn't a part
of the Environmental Review that was done.
Commissioner Quill said he was not suggesting it be done, but could they
if they were so inclined.
Assistant City Attorney Houston said in a technical sense, staff's
response was correct that you would be changing a project description
in a way that has not been subject to environmental review. However the
Planning Commission is a recommending body and if it was the
Commission's recommendation to Council that it should be eliminated
and the Council agreed, there would be the very problem that has been
raised. There would have to be additional supplemental environmental
documentation that would support that. Therefore it would probably not
be appropriate to make that recommendation because it would have to go
back through the process again.
Commissioner Quill said that was his question. His other comment was
to request the addition of the levee trail. He added he hoped there was
going to be enough evidence to eliminate the road since there were
negative aspects to building the road. He did not agree with the fire
issue since there were already two accesses into the project, which was
the usual requirement for developments. Those two accesses provide for
the alternative accesses. Aside from that, he was in favor of the General
Plan Amendment.
Commissioner Wilkinson commented on the levee crossing as well as the
extension of Avenue 62. He wondered if there was a way to move the
rest of the project forward without the extension of Avenue 62.
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Planning Director Johnson said the current General Plan designation is a
four -lane arterial. He then explained the impact to the property owners
and the information presented in the staff report. He gave the
Commissioners the option of directing staff to take another look at the
matter and advised it could cause a delay of another month. He added
the other alternative would be to go with what has been recommended,
making that recommendation to Council. If Council upholds that then
there was nothing to prevent Hoffman Land Company from coming back
later on, after they've gone through the Specific Plan Amendment
process, and making a request for the potential elimination of Avenue 62
based on the amended specific plan.
Chairman Alderson asked if the Environmental Assessment and General
Plan Amendment were approved, as recommended, would Mr.
Hildenbrand have the ability of working with staff on alternative street
sections if the project changes enough to alter the trip counts.
Staff replied there was no option for flexibility on the Madison Street
section like there was on Avenue 62. He said typically what happens,
and what Public Works likes to see, is the crown of the road in the
middle of the right-of-way. This creates a problem if additional lanes have
to be added if circumstances warranted. You would have to have the
ability to make that happen with the right-of-way. If you offset the street
to one side you have to rebuild the entire street to make it work. You
can't have a crown offset to one side. He added there was a long section
of road from Avenue 60 into the Travertine project that, in all likelihood,
was not going to see much intensity of development at all. That area
included some private landholdings but the majority of that was the
CVWD recharge ponds. So there was some value and benefit in
establishing a multi -purpose paved trail on one side instead of the
standard trail which includes a sidewalk and a multi -purpose decomposed
granite (dg) trail on one side and then just a sidewalk on the other side.
We need to consolidate that effort into one all-weather surface ten or
twelve foot wide trail on one side accommodating all of those uses. You
could even add an equestrian route right next to that. We believe Mr.
Hildenbrand's interest is in trying to offset that so you have additional
width on one side to meander that and better accommodate it. The
challenge we are facing, if you offset it again, is it is going to limit the
ability to ever add additional lanes later on. You would have to totally
rebuild the road in order to do that. That's why we have continued to
stay with the Modified Secondary Arterial A as a recommendation.
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Chairman Alderson went back to his original statement which was if this
is approved as presented, it doesn't necessarily lock in the Avenue 62
Overpass. That is an issue still to be determined down the road as
pointed out earlier. It would not be locked and irrevocable. Planning
Director Johnson responded if the Commissioners approved staff's
recommendation, and if it was recommended to Council to reduce the
right-of-way, the issue of the actual crossing would be dependent upon
development activity that occurs in the area. At this time there is no
development activity. There is a Specific Plan for Travertine but the
development would dictate the actual crossing and the warranted need
for the crossing.
Chairman Alderson said but this recommendation would dictate the
width, when and if it would occur, to be narrower. Staff said yes.
Commissioner Quill commented that just like the Avenue 62 issue, the
Madison Street issue could be addressed when the development occurs.
In other words, when that project comes before the Commission it could
be addressed in the same manner. He added if there is some issue with
shifting the road, or right-of-way, the Commission could make the
decision then. He asked if that was correct; and it would be considered a
General Plan Amendment, the same as the elimination of Avenue 62.
Planning Director Johnson replied that was correct. It would require a
General Plan Amendment. He added if the Commission went with what
was currently there, it would require the road being established in the
middle of the right-of-way being equally distributed in the middle.
Certainly in going through the process of approving the amendment to
the Travertine Specific Plan, there could be a subsequent General Plan
Amendment that comes in along with Avenue 62 that says Madison
Street could be offset to one side and it would need to go through that
process.
Commissioner Quill asked if he was correct in assuming that aside from
the two issues presented tonight, there really was nothing required from
Travertine, in addition to their Specific Plan, to do a General Plan
Amendment. He added, in other words, is there going to be a General
Plan Amendment and a Change of Zone with their application irrespective
of whether Avenue 62 is eliminated or not. Staff replied Travertine has
made such an application and it is currently being processed.
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Commissioner Quill asked if the application was for a General Plan
Amendment, Change of Zone, and Specific Plan. Staff said that was
correct.
Commissioner Quill asked if there was a General Plan Amendment that
would be coming before the Commission for that community, no matter
what. Planning Director Johnson responded, specifically for that
community, yes.
Commissioner Quill asked, if these two issues needed to be resolved at
that time would they become a part of that General Plan Amendment and
analysis. Staff said it certainly could be incorporated in that.
Commissioner Quill asked if they started moving in that direction and
filing for that option and working with staff through that process, would
it then come to the Commission. Either staff would not recommend it and
they would still be asking us for it or staff would be finally in agreement
with some compromise. He asked if that was correct
Staff responded it was.
Commissioner Quill said what the Commission was doing was reducing
impact, and if this application was approved as submitted the impact
would be reduced to all of the developers right now. However, their
ability to do that with their own General Plan Amendment later was also
an available option. Staff replied that was correct.
Commissioner Barrows wanted to clarify that her collegues had
expressed very eloquently some of her concerns and she appreciated the
issues, that not approving the extension of Avenue 62, could potentially
create. She said she agreed with Commissioner Quill on the elimination of
Avenue 62 extending over the dike, especially if Travertine was going to
become a more limited project than originally proposed. She expressed
her concerns about the sensitivity of the area, too many roads,
greenhouse gases and the possibility of making Madison Street wider.
She wanted to know how to direct the discussion so when the various
General Plan Amendments come back the Commission can really evaluate
their impact. She added what they were doing today was reducing the
impact and narrowing the width. She was concerned about
Commissioner Quill's comments about building too many roads and asked
how the Commission could start addressing this on a City-wide basis.
She asked if, in the motion, the Commission could ask for some direction
when it does come back. She appreciated the efforts made by staff to
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December 9, 2008
evaluate the issues, but said the Commissioners need to take a more
serious look at how they can really address this issue to understand this
is a discussion about the impact on the quality of life and the
environment. She wanted to know more about how the Commission
could really make that happen.
Commissioner Quill had questions on the timing of approval for the
General Plan Update versus the approval of Mr. Hildenbrand's application
along with the traffic analysis and the elimination of the road.
Planning Director Johnson responded by explaining the processing
procedures of the Specific Plan Amendment and the possible time frame
of the General Plan Update.
Chairman Alderson asked if they would see the Travertine Project first.
Staff said they would see Travertine first.
Staff responded with regards to the General Plan we have to go through
a modeling process which includes the forecasting for growth within
certain zones, and traffic analysis. Staff then explained what the
procedures where for updating the General Plan and the process of traffic
modeling.
Planning Director Johnson added, as staff goes through the General Plan
Update, the issue of greenhouse gases would also play a key role.
Transportation is a pivotal part of the SIB 375 Implementation. This will
be a very involved process and it will have to be looked at very carefully,
not only regarding Avenue 62, but in other areas of the community. Staff
is very sensitive to these issues and building large expanses/widths of
road for no real direct benefit is something that staff will be looking at.
In all likelihood the Travertine Specific Plan Amendment will be before the
Commission well in advance of the General Plan Amendment and a lot of
those final hard decisions will be made during the General Plan Update
process.
Commissioner Quill commented on the traffic model numbers and the
City's participation in the zoning of the area. He suggested the City try
not to build the road, if possible. If it is not needed, the City should not
build it.
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Commissioner Quill said his direction to staff would be that they try not
to build that road. There has been a lot of back and forth, with Trilogy
and everything, to get this road built, but if we don't need the road then
we shouldn't build it.
Planning Director Johnson said staff's position is that if we don't need
the road we don't want to build the road either. He theraexplained the
limitations involved; i.e. Travertine has a Specific Plan, etc.
Chairman Alderson reiterated if this is approved, as is, there will still be
the opportunity to go back and visit the issues that Commissioners Quill
and Barrows mapped out. We are not necessarily casting Avenue 62 into
stone, nor guaranteeing it is to be built. He said all of these issues still
can be discussed and negotiated in the future, but the basic outline
would be committed and asked if that was correct
Planning Director Johnson responded by saying essentially yes. If the
Commissioners went with staff's recommendation tl�ey would be
narrowing down the right-of-way width and number of lanes, but there is
nothing that would prevent it from being re -visited at a future date.
Chairman Alderson thanked staff and added the need for the road could
be debated at a later point in time.
Commissioner Barrows suggested that in their recommendation, to the
Council, they incorporate some of these issues and asked staff if the
recommendations should be included in the General Plan Amendment
Resolution. Staff replied that was correct.
There was no further discussion, and it was moved and seconded by
Commissioners Barrows/Quill to approve Resolution 2008-033
accepting Environmental Assessment 2008-602 as submitted.
Unanimously approved.
There was no further discussion and it was moved and seconded by
Commissioner Barrows/Quill to approve Resolution 2008-034 accepting
General Plan Amendment 2008-112 as submitted, with the additional
recommendations as noted below:
a. That the Coachella Valley Parks and Recreation District's proposed
trail atop Dike No. 4 be included on the Multi -Purpose Trails Map,
and,
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December 9, 2008
b. That the decision as to whether (or not) there is a need for Avenue
62 to be extended west over Dike No. 4 be further considered at a
later date; either in connection with the Travertine Specific Plan
Amendment, currently being processed, or as part of the La Quinta
General Plan update.
Unanimously approved.
Site Development Permit 2006-866, Time Extension No. 1; a request of
Trans West Housing for clarification of Condition No. 85 regarding interim
andscaping located on the east side of Monroe Street, A mile south of
IL 54.
Chair, n Alderson opened the public hearing and asked for the staff
report.
Planning Dir or Les Johnson presented the staff report, a copy of
which is on file the Planning Department.
Commissioner Barro concurred with the staff's recommendation and
said the minutes gave h6jaccurate report of the recommendation.
Chairman Alderson confirme they did not add a condition, but merely
discussed the possibility of the term
landscaping.
Commissioner Quill said the minutes ccurately reflected the discussion
and asked if the Commission needed make a motion to reflect their
decision.
Planning Director Johnson said if the Com Sion felt the minutes
accurately reflected their recommendations, the here was no further
action needed, just clarification for the record. S\want
ed to make
sure there was no misunderstanding as to whatuired of the
applicant.
Chairman Alderson said he concurred with the evaluation and c lusions
of staff, as well as Commissioner Wilkinson, that Trans We had
provided a more -than -adequate dust control program. He then aske e
Commissioners if they concurred with staff's analysis, to which th
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pg-
T4ty,, 4 4 Q"
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE
ECITY COUNCIL
VIA: THOMAS P. GENOVESE, CITY MANAGER Zvib
FROM: LES JOHNSON, PLANNING DIR
DATE: JANUARY 20, 2009
RE: GENERAL PLAN AMENDMENT 2008-112 - RESOLUTION UPDATE
This memo is in reference to Public Hearing Item No. 1 scheduled for this evening to
consider adoption of a resolution to amend the La Quinta General Plan Circulation
Element, Amending Exhibit 3.3 Street Cross Sections - City Streets, Exhibit 3.5 City
Roadway Classifications, and Exhibit 3.10 Multi -Purpose Trails Map.
The attached two resolutions separate General Plan Amendment 2008-112 into two
action items; the first resolution addresses the street cross sections and classifications
while the second resolution addresses the multi -purpose trails map. Please replace the
resolution provided in your packet with the two resolutions attached to this
memorandum.
450
E:\Documents and Settings\ljohnson\Local Settings\Temporary Internet Files\OLK4\Street Classification Memo.doc
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA APPROVING GENERAL PLAN AMENDMENT 2008-112,
AN AMENDMENT TO THE LA QUINTA GENERAL PLAN TRAFFIC AND
CIRCULATION ELEMENT, AMENDING EXHIBITS 3.3, STREET CROSS
SECTIONS — CITY STREETS, AND EXHIBIT 3.5, CITY ROADWAY
CLASSIFICATIONS
CASE NO.: GENERAL PLAN AMENDMENT 08-112
APPLICANT: CITY OF LA QUINTA
WHEREAS, the City Council of the City of La Quinta, California did on
the 20' day of January, 2009, hold a duly noticed Public Hearing to consider a
City -initiated request for a General Plan Amendment to modify Exhibits 3.3, Street
Cross Sections — City Streets, and Exhibit 3.5, City Roadway Classifications within
the Circulation Element; and
WHEREAS, the Planning Commission of the City of La Quinta,
California, following two continued public hearing dates on November 121" and 25'h
2008, did make findings to support a recommendation of approval of General Plan
Amendment 2008-112 to the City Council during their public hearing on the 91h of
December, 2008; and
WHEREAS, said General Plan Amendment under consideration will
provide four additional roadway sections and identify their locations; and
WHEREAS, said General Plan Amendment has complied with the
requirements of "The Rules to Implement the California Environmental Quality Act
of 1970" (CEQA) as amended (Resolution 83-63) in that the La Quinta Planning
Department has prepared an Addendum to the General Plan Environmental Impact
Report SCH #2000091023 ("EIR") that the City certified in 2002. The City
compared the impacts of the Amendment with those impacts analyzed in the EIR
and found that consideration of the Amendment does not call for the preparation of
a subsequent EIR pursuant to CEQA Guideline 15162 or Public Resources Code
Section 21166; and
WHEREAS, the City Council has carefully reviewed and considered the
EIR and the Addendum; and
WHEREAS, the Planning Department published a city-wide public
hearing notice in The Desert Sun newspaper on January 1, 2009, as prescribed by
the Municipal Code. Public hearing notices were also posted on bulletin boards at
0.... 451
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Exhibits 3.3 & 3.5
Adopted: January 20, 2009
Page 2 of 5
City Hall, on the City of La Quinta's website, at the Village Post Office, and at the
111 La Quinta Shopping Center; and
WHEREAS, at said public hearing held on January 20' 2009, upon
hearing and considering all testimony and arguments, if any, of all interested
persons wanting to be heard, the City Council of the City of La Quinta did make
the following mandatory findings recommending approval of said Amendment:
Finding A - The project is consistent with the General Plan.
The proposed General Plan Amendment to the Circulation Element is internally
consistent with those goals, objectives and policies of the general plan which are
not being amended. The additions to the roadway classifications and their
locations in all cases are consistent with the General Plan in that they provide
additional available roadway classifications that are consistent and compatible with
the existing goals and policies of the Traffic and Circulation Element.
Finding B - Approval of the amendment will not create conditions materially
detrimental to the public health, safety and general welfare.
Approval of the proposed General Plan Amendment will not create conditions
materially detrimental to public health, safety and general welfare in that the
proposed changes will not result in the loss of or encroachment upon existing
wildlife habitat, nor will they have an effect on the conditions of the community,
developed or undeveloped, due to the fact that the modifications to the street
sections and roadway classifications in all cases result in a downgrading or
reduction of these roadways.
The modifications proposed to the roadway sections will result in less land
disturbance than originally analyzed in the General Plan EIR, insofar as when built
out, they will be of narrower width than originally planned due to design
considerations as well as limited additional widths of public rights -of -way available
for dedication. As a result, the proposed General Plan Amendment to the
Circulation Element has been determined to not result in any changed conditions
and will therefore have no effect on the health, safety, and welfare of the
community or surrounding natural environment.
Finding C - The new designations are compatible with the land use designations
on adjacent properties.
452
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Exhibits 3.3 & 3.5
Adopted: January 20, 2009
Page 3 of 5
The four new roadway sections and their proposed locations will not have an effect
on any adjacent land use designations in that they will safely and adequately
accommodate current and future projected traffic demands from adjacent and
surrounding land uses already identified in the General Plan. As a result, the
proposed General Plan Amendment is consistent with the land use designations on
adjacent properties.
Finding D - Approval of the amendment is warranted because the situation and
the general conditions have substantially changed since the existing designations
were imposed.
Approval of the four new roadway sections and their proposed locations are
warranted because development limitations and anticipated future traffic will not
require four travel lanes for the roadways being reclassified. These amendments
will meet the current demands and projected needs of the City, while maintaining
and protecting the City's character.
Finding E - The project is in conformance with the California Environmental
Quality Act.
The City has prepared an Addendum to the General Plan Environmental Impact
Report SCH #2000091023 ("EIR") that the City certified in 2002. The City
compared the impacts of the Amendment with those impacts analyzed in the EIR
and found that the Amendment does not involve 1) substantial changes to the
roadways analyzed in the EIR which would involve new significant effects on the
environment or substantially increase the severity of previously identified impacts;
2) substantial changes with respect to the circumstances under which the
Amendment is being undertaken which would involve new significant effects on
the environment not analyzed in the EIR, or substantially increase the severity of
previously identified impacts; or 3) new information of substantial importance
which would involve new significant effects on the environment not analyzed in the
EIR which would substantially increase the severity of previously identified impacts.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
1. That the above recitations are true and constitute the findings of the City
Council in this case.
453
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Exhibits 3.3 & 3.5
Adopted: January 20, 2009
Page 4 of 5
2. That the City Council does hereby approve of General Plan Amendment
2008-112, as identified in Exhibits A and B attached with this resolution, for
the reasons set forth in this Resolution.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council, held on this 20`n day of January, 2009, by the following vote,
to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(CITY SEAL)
454
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Exhibits 3.3 & 3.5
Adopted: January 20, 2009
Page 5 of 5
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
455
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA APPROVING GENERAL PLAN AMENDMENT 2008-112,
AN AMENDMENT TO THE LA QUINTA GENERAL PLAN TRAFFIC AND
CIRCULATION ELEMENT, AMENDING EXHIBIT 3.10, THE MULTI-
PURPOSE TRAILS MAP
CASE NO.: GENERAL PLAN AMENDMENT 08-112
APPLICANT: CITY OF LA QUINTA
WHEREAS, the City Council of the City of La Quinta, California did on
the 20" day of January, 2009, hold a duly noticed Public Hearing to consider a
City -initiated request for a General Plan Amendment to modify Exhibit 3.10, the
Multi -Purpose Trails Map, within the Circulation Element; and
WHEREAS, the Planning Commission of the City of La Quinta,
California, following two continued public hearing dates on November 12`" and 251"
2008, did make findings to support a recommendation of approval of General Plan
Amendment 2008-112 to the City Council during their public hearing on the 9" of
December, 2008; and
WHEREAS, said General Plan Amendment under consideration will
modify the locations of trails; and
WHEREAS, said General Plan Amendment has complied with the
requirements of "The Rules to Implement the California Environmental Quality Act
of 1970" (CEQA) as amended (Resolution 83-63) in that the La Quinta Planning
Department has prepared an Addendum to the General Plan Environmental Impact
Report SCH #2000091023 ("EIR") that the City certified in 2002. The City
compared the impacts of the Amendment with those impacts analyzed in the EIR
and found that consideration of the Amendment does not call for the preparation of
a subsequent EIR pursuant to CEQA Guideline 15162 or Public Resources Code
Section 21166; and
WHEREAS, the City Council has carefully reviewed and considered the
EIR and the Addendum; and
WHEREAS, the Planning Department published a city-wide public
hearing notice in The Desert Sun newspaper on January 1, 2009, as prescribed by
the Municipal Code. Public hearing notices were also posted on bulletin boards at
City Hall, on the City of La Quinta's website, at the Village Post Office, and at the
111 La Quinta Shopping Center; and
456
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Exhibit 3.10
Adopted: January 20, 2009
Page 2 of 5
WHEREAS, at said public hearing held on January 20" 2009, upon
hearing and considering all testimony and arguments, if any, of all interested
persons wanting to be heard, the City Council of the City of La Quinta did make
the following mandatory findings recommending approval of said Amendment:
Finding A - The project is consistent with the General Plan.
The proposed General Plan Amendment to the Circulation Element is internally
consistent with those goals, objectives and policies of the general plan which are
not being amended. The modifications made to the Multi -Purpose Trail system are
consistent with the General Plan in that they constitute an expansion of non -
motorized access and trail availability among locations which currently do not have
trails and enhance the existing trail system by eliminating those trails which would
not have practical use if developed as previously indicated.
Finding B - Approval of the amendment will not create conditions materially
detrimental to the public health, safety and general welfare.
Approval of the proposed General Plan Amendment will not create conditions
materially detrimental to public health, safety and general welfare in that the
proposed changes to the Multi -Purpose Trails system will not affect existing
recreational areas or access to those recreational areas, will not result in the loss of
or encroachment upon existing wildlife habitat, nor will they have an effect on the
conditions of the community, developed or undeveloped, due to the fact that the
modifications will enhance recreational access and are located in areas that have
been determined suitable for trail locations.
The modifications to the Multi -Purpose Trail system constitute an enhancement of
the network by correcting changes to the trail system resulting from the City's
desire to expand the multi -use trail system in the southwestern portion of the City
and eliminate dead-end trails which would not have practical use or would
encroach on areas not intended for such use. As a result, the proposed General
Plan Amendment to the Circulation Element has been determined to not result in
any changed conditions and will therefore have no effect on the health, safety, and
welfare of the community or surrounding natural environment.
Finding C - The new designations are compatible with the land use designations
on adjacent properties.
„•.• 457
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Exhibit 3.10
Adopted: January 20, 2009
Page 3 of 5
The Multi -Purpose Trail system modifications will enhance access and connectivity
to existing residential land use areas including those which are identified for
equestrian uses. The modified trail locations have been determined to be suitable
because they provide access and connectivity between recreational and residential
land uses, do not encroach upon existing habitat or wilderness areas, and do not
extend across steep or rugged topography which may limit public accessibility. As
a result, the proposed General Plan Amendment is consistent with the land use
designations on adjacent properties.
Finding D - Approval of the amendment.is warranted because the situation and
the general conditions have substantially changed since the existing designations
were imposed.
Approval of the modifications to the Multi -Purpose Trail system are warranted
because they will eliminate dead-end trails which no longer have practical use,
remove trails from areas identified for wildlife conservation in the Coachella Valley
Multi -Species Habitat Conservation Plan, and provide new locations for trails along
existing roadways which currently are not identified for Multi -Purpose Trails. These
amendments will meet the current demands and projected needs of the City, while
maintaining and protecting the City's character.
Finding E - The project is in conformance with the California Environmental
Quality Act.
The City has prepared an Addendum to the General Plan Environmental Impact
Report SCH #2000091023 ("EIR") that the City certified in 2002. The City
compared the impacts of the Amendment with those impacts analyzed in the EIR
and found that the Amendment does not involve 1) substantial changes to the
multi -use trails analyzed in the EIR which would involve new significant effects on
the environment or substantially increase the severity of previously identified
impacts; 2) substantial changes with respect to the circumstances under which the
Amendment is being undertaken which would involve new significant effects on
the environment not analyzed in the EIR, or substantially increase the severity of
previously identified impacts; or 3) new information of substantial importance
which would involve new significant effects on the environment not analyzed in the
EIR which would substantially increase the severity of previously identified impacts.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
458
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Exhibit 3.10
Adopted: January 20, 2009
Page 4 of 5
1. That the above recitations are true and constitute the findings of the City
Council in this case.
2. That the City Council does hereby approve of General Plan Amendment
2008-112, as identified in Exhibits A attached with this resolution, for the
reasons set forth in this Resolution.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council, held on this 20" day of January, 2009, by the following vote,
to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(CITY SEAL)
459
Resolution 2009-
General Plan Amendment 2008-112
Amendment to the Circulation Element
Exhibit 3.10
Adopted: January 20, 2009
Page 5 of 5
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
460
January 16, 2009
Honorable Mayor and Council Members
City of La Quinta
78-495 Calle Tampico
La Quinta, California 92253
Subject: GPA 08-112 La Quinta General Plan Amendment for Avenue 62 Extension
MSA Consulting, Inc. represents property owner, Howard Keck Jr.. Mr. Keck owns
approximately 235 acres located on the south side of Avenue 62 and easterly of
Monroe Street in unincorporated Riverside County. Mr. Keck objects to the widening of
Avenue 62 and the crossing of the levee at Dike #4 as proposed by the General Plan
Amendment. The widening and crossing of the dike are unnecessary to accommodate
traffic projected for the area, would be prohibitively expensive and would substantially
devalue Mr. Keck's property.
The Widening and Crossing of the Dike is Unnecessary:
We are in support of the reduced right of way for Avenue 62 from the current half street
designation (44 feet) to the proposed 37 feet. However, due to the minimal amount of
traffic, the existing 30 foot half street is sufficient. Leaving the existing right of way in
place would mean the right of way is divided equally between the properties on either
side of the road. Additionally, the northern side of the street is in place at 30 feet and
there is no room for expansion of the right of way due to the physical improvements that
have been made by the Shea Trilogy development. There is also insufficient existing
right of way on the north side to address the embankments needed to elevate the
roadway over the dike.
Endo Engineering has prepared a traffic analysis for the Travertine project (west of the
area) and the report does not indicate that a crossing on Avenue 62 is required to
accommodate build -out traffic volumes. The report suggests "...that due to the limited
right of way Avenue 62 may have to be constructed as a two-lane roadway in order to
accommodate the embankments necessary to support the elevated road way where it
crosses the levee." The report also suggests "Consideration should be given to
downgrading Avenue 62 to a collector street and terminating it east of the Levee. The
lack of sufficient right-of-way dedications and the cost of extending even a two-lane
roadway over the dike do not appear to be warranted by the low projected traffic flows."
That analysis in conjunction with the reduced right of way infers that the crossing is
unnecessary.
461
34200 BOB HOPE DRIVE ■ RANCHO MIRAGE ■ CALIFORNIA ■ 92270
760-320-9811 ■ 760-323-7893 FAX ■ www.MSACONSULTINGINC.COM
Honorable Mayor and City Council
January 16, 2009
Paoe 2 of 3
Regulatory Hurdles:
The crossing of Dike #4 will require permitting from the Coachella Valley Water District
(CVWD) and the Bureau of Reclamation (BOR). Both agencies own land that would be
impacted by the westerly extension of Avenue 62. The basic level of permitting would
be an encroachment permit, however, because of liability and other issues, the
Agencies may require that the land be purchased. What entity will be responsible for
the purchase and construction? Because of the flooding potential and CVWD's
requirement that the storm flows not be comprised, it is likely that the roadway will have
to remain elevated until it clears the floodway.
The Extension over the Dike would be Expensive:
Based on calculations done by MSA, and estimate provided by Travertine, the
extension of Avenue 62 over the dike would cost from $6 to $10 million dollars. Given
the minimal amount of traffic that would likely use the extension, it would be an
unnecessary waste of scarce resources and an unreasonable burden on adjoining
development/property owners. Avenue 62 is a General Plan street and as such is
intended to benefit residents throughout the City. It is an unfair burden for the three
adjacent property owners to bear the entire improvement costs for the proposed
Avenue 62 extension as opposed to including the roadway in the City's Capital
Improvement Program.
Large Impacts to Keck's property
There will be negative financial impacts to the Keck property due to the loss of acreage
and loss of future building potential, increased noise and air quality impacts, increased
traffic volumes and decreased views and access if Avenue 62 crosses Dike #4.
MSA Consulting conducted a quick lot analysis utilizing a similar lot size and
configuration employed by Shea Trilogy to determine the lot loss due to an elevated
roadway. The additional right-of-way and slope area required to construct the elevated
and widened road would eliminate area to develop approximately 10 (ten) 7,000 square
foot home lots. The slope and additional R.O.W would eliminate another 69,276 square
feet from the property.
MSA solicited opinions from two prominent home builders that construct homes in the
Vista Santa Rosa area and they agree that any lots in the shadow of the elevated road
adjacent to the toe of slope would be discounted in current home values anywhere from
$30,000 to $50,000 per home site. If the lots faced a single loaded road at the toe of
slope, the discount could be reduced to $15,000 to $30,000 per home site.
Approximately 18-20 homes would be affected by the toe of the slope condition and
additionally 15-20 homes will be affected by the shadow of this roadway. The average
home sale price in the area on a 7,000 square foot lot is approximately $400,000
dollars. Consequently, the loss in development value to the Keck property would range
from $4.8 to $5.6 million dollars.
34200 BOB HOPE DRIVE ® RANCHO MIRAGE ® CALIFORNIA ■ 92270 462
760-320-9811 ■ 760-323-7893 FAX ® www.MSACONSULTINGINC.COM
Honorable Mayor and City Council
January 16, 2009
Paae 3 of 3
SustainabilitV Issues:
Since the 2002 General Plan adoption additional environmental legislation has been
adopted. The environmental analysis prepared for this General Plan Amendment does
not speak to either AB 32 or SB 375 (greenhouse gases). We do not believe that the
unnecessary widening and extension of Avenue 62 is consistent with the policy of this
state to minimize the carbon footprint of future development.
Planning Commission Action:
The Planning Commission considered this request at 2 meetings; November 12, 2008
and December 9, 2008. This was considerable discussion amongst the Commissioners
regarding the crossing of Dike #4. The Commissioner directed staff to consider the
crossing in conjunction with the proposed Travertine entitlements or with the upcoming
General Plan update.
In conclusion, Mr. Keck's property is negatively impacted by the elevated roadway. We
respectfully request that the City Council accept the reduced right of way as proposed
by staff and consider the physical and financial hindrances to the extension of the
roadway and direct staff to remove an elevated roadway/crossing for Avenue 62 from
the Circulation Element of the General Plan.
Very truly yours,
Margo M. Thibeault, AICP
Director of Planning Services
MMT/ssf
Enclosure: Avenue 62 Impact Exhibit
c: Howard Keck Jr.
Robert Hargreaves, Best, Best and Krieger
Dan Olivier, Mueller, Olivier, Whitaker
463
34200 BOB HOPE DRIVE ■ RANCHO MIRAGE ® CALIFORNIA ■ 92270
760-320-9811 ■ 760-323-7893 FAx ® www.MSACONSULTINGINC.COM
P14.161
01-20-2009 10:22am From -BEST BEST KRIEGER
Honorable Mayor and
Members of City Council
City of La Quinm
78-495 Calle Tampico
La Quinta, CA 92270
7603417039
Howard B. Keck, Jr., President
Brighton Distributing, Inc.
16210 Daily Drive
Van Nuys, California 91406
January 16, 2009
T-467 P.002/003 F-243
CC: �
CM
Cetc(1L
Re: GPA 08-112 La Quinta General Plan AmendmentforAvenue 62 Extension
Honorable Mayor and Members of the City Council'
I and my family own and operate a large table grape operation in the Coachella Valley.
our operations employ a large number of Coachella valley residents and produce patented table
grapes which are sold both domestically and intetnationaily. Pan of our operations are located
on a 300 acre property located immediately south of the Trilogy development on Avenue 62.
1 am very concerned with any effort to extend Avenue 62 over the levee adjoining our
property. Traffic studies have demonstrated that the proposed extension is unnecessary. Due to
the height and breath of The necessary embankments, the project would be costly to construct,
and would unnecessarily interfere with the use and development of our property. The footprints
of the embankments necessary to accommodate the extension would necessarily intrude
substantially onto our property, and the embankments themselves would seriously impair the
view sheds of the property. Our engineers, MSA consulting, have estimated a loss to our
property of more than five million dollars from embankment intrusion and view shed
impairment.
In The past, I have acted forcefully to protect our property from this Type of impact.
When the Travertine project was originally approved in 1995, I challenged The FIR and the
potential extension of Avenue 62. In order to avoid litigation, TraverTine agreed to not request
That The City of La Quima or the County of Riverside take any of our properly by eminent
domain for any purpose connected with the Travertine development
465
01-20-2009 10:23am From -BEST BEST KRIEGER
Honorable Mayor and
Members of City Council
City of La Quinta
January 16, 2009
Page 2
7603417039 T-467 P 003/003 F-243
In 2000, the County's approval of Trilogy's Amended Coral Mountain Specific Plan was
conditioned on the creation of a buffer zone between the Trilogy development and our property.
Residential development was not permitted within several hundred feet of the our vineyards.
These restrictions are memorialized in the conditions of approval and deed restrictions. Building
a highway in close proximity to, with embankments that intrude into, the vineyards, would be
equally problematic.
On it positive note, I and my family have had it long history with the City of La Quints.
In years past, the Keck family has made several large gifts to enhance the quality of life of
everyone who lives in La Quinta. We have given a fire truck and a four wheel drive ambulance
to the City of La Quinta.
1 look forward to continuing this friendly relationship with the City of La Quints,
Forcing The extension of Avenue 62 over the levee would be excessively expensive, serve little
purpose, and unnecessarily cause millions of dollars of damage to our property. I respectfully
requests that the City not require extension of Avenue 62 over the levee.
BE
01-20-2009 10:22am From -BEST BEST KRIEGER 7603417039 T-467 _ P.001/003 F-243
REST BEST & KRIEGER LLP
a cahfomia limitsd liability parRtelsnlp including professional Corporation
RIVERSIDE I-AWYERS
(909) 586.1450 74-760 NIGHWAY 111, SUITE 200
ONTARIO INDIAN WELLS, CAL-IFORNIA 92210
(760)568-2611
(900) 989.8584 (760) 34"698 FAX
BBKI.AW.COM
TELECOPIER TRANSMISSION
DATE: January 20, 2009
TO•
SAN DIEGO
(615)625-1300
ORANGE COUNTY
(949) 2634600
SACRAMENTO
(916) 3254000
NAME
FAx No.
PF)oNE No.
Honorable Mayor and Membcrs
(760) 777-7101
of City Council
CITY OF LA QUINTA
FROM: Robert W. Hargreaves, Esq. (for Howard Keck)
RE: Extension of Avenue 62 (GPA 08-112 La Quinta Genera! Plan Amendment)
FILE No.: USER No, OF PAGES, INCLUDING 3
NO.: ICOVFR:
MESSAGE:
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SUPPORT AT (760) 568-2611.
467
704,1
Ce:
T.D. Desert Development, L.P.
81-570 Carboneras
La Quinta, CA 92253
January 20, 2009
Mayor Don Adolph
Mayor Pro Tern Terry Henderson
Councilman Stanley Sniff
Councilwoman Kristy Franklin
L itll _ II \ L5
CI iY OF LA UGINi1�-
rRT MANAGER'S DEPT
Re: Public Hearing Item #1, January 20, 2009: Multi -Purpose Trails Map
Dear Mayor and Councilmembers,
On behalf of Coral Option I and the Andalusia Country Club, I am strongly opposed to the
Planning Commission's proposed addition of a Class 1 Trail in the General Plan across our
property along Coral Mountain.
Unfortunately, I cannot be at the meeting to personally voice my opposition due to corporate
commitments in Alabama. However, Nolan Sparks, our Vice President of Construction will
attend to address any questions you may have.
Background and Support of Staff's Original Recommendation
Staff's original proposed amendment to the General Plan included a number of modifications to
the multi -purpose trail system:
i. With a trail proposed along the extension of Madison Street over Dike #4, staff
recommended eliminating the multi -purpose trail along Avenue 60, west of
Madison Street, which I support.
2. Given trails on Madison, north of Avenue 58, along Avenue 58 and along Avenue
60, east of Madison, staff also recommended adding a trail along the western
side of Madison between Avenue 58 and Avenue 60. The addition of this multi-
purpose trail will be a significant expense to our company, was not contemplated
in our original, approved Specific Plan, complicates our landscape plan for our
western property BUT serves an important community objective of linking trails
together. As you know, I have tried to accomplish our company's vision for our
projects in La Quints while being supportive of city-wide goals. Therefore I have
supported this trail addition, even though it probably negatively impacts our
project.
"t&/'
GtAa(
CAk
f1w,
lte(t� )
lm
Concerns and Opposition to the Planning Commission's December 9, 2008
Recommendation
At its December 9, 2008 meeting the Planning Commission added a significant component to this
Proposed General Plan Amendment. a Class 1 trail extending the entire length of the Bureau of
Reclamation dike from Lake Cahuilla to the southern City limits. Such a class 1 trail is shown on
our west of Madison Street property along the base of coral Mountain. I am absolutely
opposed to this addition:
1. A trail across the base of Coral Mountain creates a public access to a high end
Private community where privacy and exclusivity have been carefully, and
expensively, nurtured and marketed thereby degrading property values and
compromising master plan security.
2. A trail across the base of Coral Mountain exposes bikers, pedestrians and others
to the risk of harm from golf balls from our championship golf course currently
designed with holes oriented west toward Coral Mountain.
3. A trail "changes the rules" under which our company sought and received
approval. Specific Plan 2003-067 was approved by the City Council on
December 16, 2003 and does not include, nor does it contemplate this trail, on
our private land.
4. This addition was not included in staffs original recommendation nor, does it
seem, was it included in the Addendum to the General Plan Environmental
Impact Report. Therefore the impacts of including this significant facility and the
potential risk to human health from golf and from rock fall, noise impacts on
neighbors, potential archeological impacts, aesthetic impacts and other potential
impacts from this "late addition" were not properly considered.
5. The trail is unnecessary with the proposed multi -purpose trail along Jefferson
Street from Lake Cahuilla and through the Travertine property. The staff
proposed network creates the links between Lake Cahuilla and the Boo Hoff trail
and Travertine site without "taking" our property.
As you know, as developers of Rancho La Quinta and Andalusia, we have taken every effort to
be a good community partner. As a La Quinta resident, I cherish our city and have taken steps to
support city wide goals. Please remove the Planning Commission's addition to Staff's original
recommendation; it changes the rules under our entitlement, it isn't necessary, and it significantly
degrades our community. You may reach me at 760-777-1001 if you have any questions.
Sincerely,
Grady Sparks
President
T.D. Desert Development
Coral Option I
469
Page 1 of 1
Wanda Wise -Latta
From: Nantell, Linda [LNantell@rancholaquinta.com]
Sent: Tuesday, January 20, 2009 12:33 PM
To: Wanda Wise -Latta
Subject: Public Hearing Item #1, Jan. 20, 2009, Multi -Purpose Trails Map
Attachments: Mayor Adolph 1-20-09-Trail.pdf
Sent on behalf of Grady Sparks for tonight's City Council Meeting,
Linda Nanteff
Executive assistant
7.D. Desert Devecopment, L.P.
Drummond Rea[Estate
8i-57o Carboneras
La Quinta, CA 92253
(76o) 777-iooi
(760) 564-8256 Fax
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended
recipient(s) and may contain material that is confidential, privileged and/or attorney work product. Any
unauthorized review; usage, reliance, disclosure or distribution by others or forwarding without express
permission is strictly prohibited. If you are not the intended recipient, please contact the sender by reply e-mail
and delete and destroy all copies of the original message. Thank You.
470
H O F M A N N
LAND DEVELOPMENT
C O M P A N Y
January 16, 2009
Mr. Don Adolph, Mayor
La Quinta City Council
City of La Quinta
78-495 Calle Tampico
La Quinta, California 92253
Re: La Quinta General Plan Amendment — Circulation Element
Dear Mayor Adolph;
On behalf of the Travertine Corporation, I have prepared a brief presentation
package for the Council in order to help outline our position with regards to
the proposed General Plan Amendment of the Circulation Element and to
provide some alternatives that we feel need to be discussed as part of this
amendment.
We are very pleased that the City of La Quinta is moving forward with this
Amendment but Travertine has expressed it's position during previous
hearings before the Planning Commission that Avenue 62 should not be
extend west beyond it's current termination at Dike 4 and the Amendment
before you should remove this portion of designated road off the General
Plan. In addition, we would like to introduce an alternative or optional
Madison Street Section to the amendment. It is clear that the Circulation
element needed to be amended to address several other issues within the
southern portion of the City and we are in agreement with those efforts and
recommendations.
We look forward to discuss these matters before you and wish to thank the
staff for all of their efforts in bringing forward this General Plan
Amendment.
Best
Hildenbrand V.P. —
Corporation / Hofmann Land Development 471
MAIN OFFICE: 1380 GALAXY WAY • P.O. BOX 758 • CONCORD, CA 94522 • PHONE 925/682-4830 FAX 925/682-4771
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City Council of La Quinta-
January 20, 2009
Environmental Assessment 2008-602 and General Plan Amendment 2008-112
Request- Consideration of an Amendment of the La Quinta General Plan
Circulation Element, Amending Exhibit 3.3 Street Cross Sections — City Streets,
Exhibit 3.5 City Roadway Classifications, and Exhibit 3.10 the Multi -Purpose
Trails Map.
Travertine Position: Addendum to General Plan
A) Exhibit 3.3: We are in agreement with the proposed changes as outlined in
the amendments to modify the 4 proposed street sections.
B) Exhibit 3.5: We are in agreement with the proposed changes except for
providing an Alternative Street Section for Madison (Madison Alternate
Attached) and Avenue 62 classification. We recommend that Avenue 62
should be re-classified as follows;
a. Re-classified between Monroe and the Eastern Right of Way
limits of Dike 4, from its current Secondary Arterial to a Modified
Collector Street.
b. The General Plan is amended to remove the continuation of
Avenue 62 from the Eastern Right of Way limits of Dike 4 to the
future extension of Madison Street.
C) Exhibit 3.10: We are in agreement with the proposed text amending the
General Plan's Circulation Element extending the multi -purpose trail
designations as drafted.
Travertine Discussion Points:
1) The General Plan Amendment Traffic Report clearly demonstrates that the
extension of Avenue 62 westerly beyond Dike 4 is not necessary to meet the
goals of the General Plan. (Refer to Section 6.1 — Principal Findings Items 2,
3, 4, 5, 6, 7, & 8)
2) The proposed General Plan Amendment for Avenue 62 is inconsistent with
the Circulation Element since it is to provide "an efficient, cost-effective and
comprehensive transportation management strategy consistent with regional
plans, local needs to maintain and improve mobility, and in a manner
consistent with the goals, quality and character of the community". This
inconsistency is based on the complexity and enormous costs associated with
an extension of Avenue 62 over Dike 4 to Madison against the benefit it
provides the community.
3) The extension of Avenue 62 also has substantial impacts to adjacent
property owners, communities and Federal Agencies. A clear understanding
of these items would also be required to determine the benefit to the
community.
4) The proposed Travertine Specific Plan Amendment has also commission
revised Traffic Reports that have reconfirmed the extension of Avenue 62 as
an unnecessary improvement for circulation.
472
MODIFIED SECONDARY ARTERIAL A
MADISON STREET
NO SCALE
W'LY R/W
1 48' 48' --
22'
12X
MULTIPURPOSE TRAIL
MOUNTABLE CURB
26' T, 26'
8' 1 12' i 6' 6' 1 12'
22'
MODIFIED SECONDARY ARTERIAL A-ALT.
MADISON STREET
W'LY R/W NO SCALE
1 48' 1 48,
CURB
PLY R/W
PLY R/W
32' 16, 36' 12'
I
VARIES 12' 8' 1 12' 6' 1 6' 1 12' 1 8'
4'
10'
2X Zx
2%
MULTIPURPOSE TRAIL MEDIAN
MOUI4�ABLE CURB CURB MOUNTABLE CURB
473