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2009 02 17 CCeaf 4lwR City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, FEBRUARY 17, 2009 3:00 P.M. Closed Session 1 4:00 P.M. Open Session Beginning Resolution No. 2009-012 Ordinance No. 464 CALL TO ORDER Roll Call: Council Members: Franklin, Henderson, Kirk, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION — COUNTY OF SANTA CLARA, ON BEHALF OF ITSELF AND ALL OTHERS SIMILARLY SITUATED, AND THE PEOPLE OF THE STATE OF CALIFORNIA V. DRIVER ALLIANT INSURANCE SERVICES, INC., SUPERIOR COURT OF THE STATE OF CALIFORNIA FOR THE COUNTY OF ALAMEDA COURT CASE NO. RG06278924, PURSUANT TO GOVERNMENT CODE SECTION 54956.91A►. City Council Agenda 1 February 17, 2009 001 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY FOR THE FOLLOWING: PROPERTY OWNERS/NEGOTIATORS: TURNER DEVELOPMENT, RUSTY TURNER - APN 767-220-004; MAJESTIC RANCH, RON HAKAKIAN - APNs 767-230-001, -002, AND -003; COACHELLA VALLEY UNIFIED SCHOOL DISTRICT, CAREY CARLSON - APN 767-220-031; DEBONNE PROPERTIES, BERNARD DEBONNE — APNs 764-090-001, 764-130-003, -004, -006 AND 767-360-009; CANYON RIDGE (LAING LUXURY HOMES), MARK KLEINMAN - APN 643-090-024; AND LAWRENCE M. CHANK — APN 604-460-045. RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS WRITTEN CORRESPONDENCE FROM KENNETH DORAN DATED FEBRUARY 9, 2009. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF FEBRUARY 3, 2009. City Council Agenda 2 February 17, 2009 " " 002 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 17, 2009. 2. RECEIVE AND FILE TREASURER'S REPORT DATED DECEMBER 31, 2008. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED DECEMBER 31, 2008. 4. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) AND AUTHORIZATION TO ADVERTISE FOR BIDS THE FRITZ BURNS PARK TENNIS COURT RESURFACING, PROJECT NO. 2008-10. 5. ACCEPTANCE OF SAND VOLLEYBALL COURT AT ADAMS STREET, PROJECT NO. 2008-08. 6. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR PARCEL MAP 31116, CENTRE POINT, CP DEVELOPMENT LA QUINTA, LLC. 7. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE OFFSITE IMPROVEMENTS FOR PARCEL MAP 31116, CENTRE POINT, CP DEVELOPMENT LA QUINTA, LLC. 8. APPROVAL OF A GRANT APPLICATION FROM THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP). 9. ADOPTION OF A RESOLUTION ELECTING TO RECEIVE TAX REVENUES PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33607.5 AND 33607.7 FROM LA QUINTA REDEVELOPMENT AGENCY PROJECT AREA NO. 1. BUSINESS SESSION 1. CONSIDERATION OF DEVELOPMENT AND EXPANSION OF DOG PARKS AT VARIOUS PARK LOCATIONS. A. MINUTE ORDER ACTION City Council Agenda 3 February 17, 2009 ' ' 003 2. CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE COUNTY OF RIVERSIDE AND THE CITY FOR MUSEUM OPERATIONS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF COOPERATIVE ADVERTISING PROGRAM WITH LA QUINTA HOTELS. A. MINUTE ORDER ACTION 4. CONSIDERATION OF MID -YEAR BUDGET REPORT FOR FISCAL YEAR 2008/2009. /n��ill�l�j>r�i];�1�:L[�lrli7►J STUDY SESSION 1. DISCUSSION OF CITY COUNCIL GOALS AND THE FISCAL YEAR 2008/2009 ANNUAL FINANCIAL MANAGEMENT REVIEW. REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CHRYSLER CLASSIC AD -HOC COMMITTEE 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (KIRK) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (KIRK) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. FRIENDS OF DESERT MOUNTAINS (KIRK) 11. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 12. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 13. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 14. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (HENDERSON) 15. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) City Council Agenda 4 February 17, 2009 1 004 16. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 17. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 18. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 19. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 20. ARCHITECTURE AND LANDSCAPING REVIEW COMMITTEE MINUTES OF JANUARY 7, 2009 21. HISTORIC PRESERVATION COMMISSION MINUTES OF DECEMBER 18, 2008 22. PLANNING COMMISSION MINUTES OF DECEMBER 9, 2008, AND JANUARY 13, 2009 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR JANUARY 2009 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR JANUARY 2009 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR JANUARY 2009 8. PUBLIC WORKS DEPARTMENT REPORT FOR JANUARY 2009 9. POLICE DEPARTMENT REPORT FOR JANUARY 2009 10. FIRE DEPARTMENT QUARTERLY REPORT MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P_M_ PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. City Council Agenda 5 February 17, 2009 ., " 005 PRESENTATIONS — NONE PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS AND AN ORDINANCE FOR: 1) CERTIFICATION OF MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2008-597; 2) GENERAL PLAN AMENDMENT 2008-116 FROM LOW -DENSITY AGRICULTURAL/RESIDENTIAL TO LOW -DENSITY RESIDENTIAL; ZONE CHANGE 2008-136 FROM LOW -DENSITY AGRICULTURAL/EQUESTRIAN RESIDENTIAL TO LOW -DENSITY RESIDENTIAL AND TENTATIVE TRACT MAP 31434 FOR SUBDIVISION OF 30.2± ACRES INTO 94 SINGLE FAMILY LOTS AND OTHER MISCELLANEOUS LOTS FOR PROPERTY LOCATED ON THE WEST SIDE OF MONROE STREET AT THE WEST TERMINATION OF AVENUE 61. APPLICANT: MONROE DATES, LLC A. RESOLUTION ACTIONS B. TAKE UP ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING C. INTRODUCE ORDINANCE NO. ON FIRST READING ADJOURNMENT The next regular meeting of the City Council will be held on March 3, 2009, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda 6 February 17, 2009 006 DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of February 17, 2009, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on February 13, 2009. DATE . February 13, 2009 VERONICA . MONTECINO, City Clerk City of La uinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four 124) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight 18) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City Council Agenda 7 February 17, 2009 007 4 Develop program application and disseminate information to La Quinta residents I have put forth this proposal in hopes of securing a consulting position to execute the defined task. However, I realize the appropriate and ethical process would be to develop a Request for Qualifications and submit it to the public for bid. If I can provide you with any additional information or assistance, please feel free to contact me at (760) 772-3607. Thank you, in advance, for your consideration and I look forward to hearing from you in the near future. Sincerely, \�\ enneth Doran 45-945 La Flor Lane La Quinta, CA 92253 2 009 WRITTEN CORRESPONDENCE ITEM: i JI LE;lyl�uly/ February 9, 2009 City of La Quinta I CM Attn: Honorable Don Adolf Cfly 01LA00]NIA J GGwkq�� 78-495 Calle Tampico CIT!___MANAGER S OEPi — - La Quinta, CA 92253 Dear Mayor Adolf: During the February 3, 2009 City Council meeting, a study session on enforcement of the city's code compliance was discussed with many views being expressed to improve the process. As a mayoral candidate in the previous election, I encountered many complaints as to the city's enforcement of the code. As previously stated at the City Council meeting, some of these complaints had merit while others did not. There was one call I received that moved me to believe that a solution needs to be developed that would address this specific family's problem and the other problems I encountered. The City Council gained an understanding of some of the problems that exist and put forth some valuable recommendations to pursue in mitigating these problems. However, some of these problems are complex and requires a multifaceted approach. As I had stated during the meeting, the city may be required to assist our citizens with their properties to bring them into compliance with city code. It was suggested that a grant program be developed to assist these citizens with these code violations. While this is certainly an option, I feel that it would be prudent to conduct an in-depth study to examine other options as well. For example, perhaps a low- or no -interest loan, in addition to a grant program, to assist citizens would be a more comprehensive and sensible approach to insure the Council is observing their fiduciary responsibility to the citizens in the expenditure of public funds. The Study would consist of: 4Conducting a study of other municipalities/ counties to determine their approach with similar or like programs. -,,b Identifying non -encumbered housing redevelopment funds that can be allocated to the program as well as examine other possible funding sources. 4 Classifying code violations to set the parameters of the program to determine qualifying projects for program inclusion as well as determine overall fiscal impact. -AI< Designing a tiered approach based upon income stratification levels to determine whether citizens qualify for a grant, no -interest loan or a low -interest loan. ,L Examining program funding mechanisms to identify potential risk and appropriate mitigation measures. Oc4 O� F U ~Y �S CFhl OF 11�ti� COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Demand Register Dated February 17, 2009 RECOMMENDATION: Approve Demand Register Dated February 17, 2009 BACKGROUND: Prepaid Warrants: 81466 - 814791 81480) 81481 - 815131 Voids} Wire Transfers} P/R 35627 - 35640) P/R Tax Transfers} Payable Warrants: 81514 - 816601 FISCAL IMPLICATIONS: Demand of Cash - City Demand of Cash -RDA John M. Falcon r, Finance Director 35,823.15 5,000.00 58,300.75 (2,785.99)' 283,789.59 234,061.97 61,357.14 9,160,820.93 $9,836,367.54 $2,622,030.26 $7,214,337.28 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING I••• 010 CITY OF LA QUINTA BANK TRANSACTIONS 01/28/09 - 02/10/09 01/29/09 WIRE TRANSFER - WATERCOLORS 01/30/09 WIRE TRANSFER - PERS 02/02/09 WIRE TRANSFER - HEALTH PREMIUM 02/06/09 WIRE TRANSFER - ICMA 02/06/09 WIRE TRANSFER - PERS 02/06/09 WIRE TRANSFER - TASC $103,000.00 $2,540 23 $97,650.33 $18,731.60 $60,623 73 $1,243.70 TOTAL WIRE TRANSFER OUT $283,789.59 I..... 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BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated December 31, 2008 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. 060 Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: l / U Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta 061 2 T-iluf 4 4Z$r Q&raj MEMORANDUM TO La Quinta City Council FROM John M Falconer, Finance Directorareasurer SUBJECT: Treasurers Report for December 31, 2008 DATE January 30, 2009 Attached is the Treasurer's Report for the month ending December 31, 2008. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Be innin Purchased Notes Chan eLAW Treasuries(2) Gov't Sponsored Enterprises (2) Paper(2) Notes Funds90,979 46,987,947 63,771,361 36,911,888 6,994.176 4,989,626 $ 159,604,734 4,700,000 59,000,000 1 1890 $ 63,700,001 ]Sold/MatureddyOtherEndinEndin 0)48,437,946 00)98,735,438 00)10,436,930 00)0 89 4,990,591 $ 162,600,905 $ 1,449,999US 34,964,077US (26,474,958)Commercial (6,994,176)Corporate 965Mutual 28 90,979Subtotal 2,854,9 Cash 3 141,243 1 821,374 0 962,617 821,374 Total $ 159,463,491 $ 63.700,001 $ 64,681,463 $ 3,015,016 $ 161,638,268 $ 2,033,554 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code, and is in conformity with the City Investment Policy As Treasurer of the City of La Quints, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end Date +J�Malconer IL J Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 062 3 Treasurer's Commentary For the Month of December 2008 Cash Balances - The portfolio size increased by $2 million. The major reason for the increase was a $4.2 million deposit that staff requested for the new Ave 52 fire station and a $626,000 purchase of land along Dune Palms Road. Investment Activity - The average maturity of the portfolio increased by 52 days to 116 days at the end of December. The Treasurer follows a buy and hold investment policy and has not sold investments before maturity to take advantage of market conditions. Maturing commercial paper and Agency Paper was replaced with U.S. Treasury Bills with December having eight (8) maturing investments. The sweep account earned $45 in interest income for the month of December and the bank fees for the month were $ 1,577 which resulted in a net decrease of $ 1,532 in real savings. Portfolio Performance - The overall portfolio performance decreased by ninety four (94) basis points from the prior month and ended at 1.42% for the month, with the pooled cash investments yielding 1.60%. The portfolio yield will continue to decrease because of market conditions and the treasurer's decision to limit reinvestments in U.S. Treasury securities due to the credit crisis. With the average maturity of 116 days, the portfolio yield should continue to drop downward based upon reinvestments at lower rates. The Treasurer has several longer term investments helping to keep yields higher as interest rates but they will gradually mature and result in a lower yield. At this time last year, the portfolio was yielding 4.45% which reflects the current interest rate environment. 'Future Thoughts Due to the current liquidity crisis impacting financial and business institutions the Treasurer is concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage because its rate declines slower in a declining rate environment. The Treasurer will not be investing in corporate notes, commercial paper or GSE's due to the current economic conditions affecting the financial markets; but instead will be investing in short term (less than one year) U.S. Treasury Bills. Bond proceeds will be laddered in three- and six-month Treasury bills as they mature. 063 0 O N C C C C C C C C C z z z z z z z z W c E2 0 c E n 015 0 N Q D O c c a _ o o m U Q a' Q m c c = ? 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N'mNny�y N A 0 j N ppNNt`J NO M m p 4 W m N tn1 Omi N 0, M N � �nCi N �( ml"JNNNN 10 O N Omi_ m gg n ry N 79 m h N M m p W n m e v o N ^'+ •^+ mW d r N N N m t O N N OW 1 N 'O V, �: N N A9qq QNnmCI MmO-m (7 M Mg. m n m n A N m N V n Q m N m M O M N p M N N N N m m pWy o 0� m m o W m o m W 4u b j' A NtD dW-,e A eJ Mm yoamm mdmr L6 m m V N n m N ' Ny LL O N N Cl V m (V N N H O N m ryO IL N N p y 0 ry MNr b J W OmtNO.oY O{nrl 0 C� m WOiO� A O n m mN� N OI W m M N � M N IN V N V O �Ap W a C!q el W W N rm�pprANO mm N b h F m N M W N N OI Yj Vj a m l7 N W N 0 g� L a y� Q j C r o C r u E Lp CM F C N C N u L c a Y c A U aa u d c c e u u E y L m a F pc M c V o 5 c mom p`�Sxazx 'uS inKOUoF i U w i m aF-wOC 069 10 City of La QuvW Comparative Rates of lnteresl DecemEar31.2008 Year Figst FY 02103 Sept 2002 Oct NO2 Nov 2002 Dec 2002 Jan 2003 Feb 203 Mar2003 Apr2003 May 2003 Jube2003 FY O3 July 2003 l gust 2003 Sept 2003 Oc12003 Nov 2003 Dec 2003 Jan 2004 Feb 2004 Mar2004 Apr2004 May 2004 June 2004 F Y 04105 July 2004 August2004 Sept 2004 002004 Nov 2004 Dec 2004 Jan 2005 Feb 2005 Mar2005 Apr2005 May 2005 June 2005 FY OW6 July 2005 August 2005 Sept2005 002005 Nov 2005 Dec 2005 Jan 2006 Feb 2006 Mar2006 Apr2006 May 20M June 2006 FY 06102 July 2006 August2006 Sept2006 Oct 2006 Nov 2006 Dec 2006 Jan 2007 Feb 2007 Mar2007 Apr 2002 May2007 June 2007 FY 0706 July 2007 August 2007 Sept 2007 Old 2007 Nov 2007 Dec 2007 Jan 2008 Feb 2008 Mar2008 Apr2008 May 2008 June 2008 FY 08109 July 2008 Auguat2008 Sept2000 Oct 2008 Nov 2008 Dec 2008 Jan 2009 Feb 2009 Mar2009 Apr2009 May 2009 June2009 Cliv of La ounce Annuaeeed Eamin Peeled Cash Fiscal Agent Overall 240% 100% 206% 245% 122% 20T% 246% 126% 210% 241% 100% 208% 232% 100% 202% 223% 100% 180% 211% 080% 162% 199% 059% 174% 201% 075% 178% 198% 072% 176% 186% 023% 154% 173% 049% 140% 166% 052% 143% 165% 045% 136% 165% 049% 126% 159% 048% 136% 164% 048% 138% 167% 05p% 141% 158% 030% 137% 165% 030% 138% 150% 050% 133% 150% 050% 133% 1 54 % 050% 136% 169% 042% 162% 123% 050% 168% 123% 050% 157% 179% 107% 168% 1 T9% 1 14% 1 72% 170% 143% 1_73% 189% 223% 208% 200% 225% 212% 216% 226% 222% 2 16% 2 6T% 2 43% 227% 269% 249% 247% 270% 268% 269% 310% 283% 265% 311% 282% 264% 311% 281% 30T% 348% 320% 333% 351% 334% 370% 353% 355% 381% 363% 367% 411% 400% 406% 414% 401% 409% 421% 445% 431% 430% 446% 437% 467% 448% 460% 474% 498% 483% 493% 500% 498% 494% 501% 497% 498% 501% 499% 500% 502% 501% 504% 503% 503% 508% 504% 506% 518% 512% 516% 519% 613% 517% 521% 503% 515% 520% 514% 515% 520% 606% 516% 519% 488% 510% 521% 490% 512% 512% 485% 508% 516% 486% 506% 511% 485% 502% 5.03% 483% 496% 495% 343% 445% 458% 333% 422% 412% 324% 385% 407% 283% 367% 345% 327% 341% 314% 327% 317% 309% 194% 286% 299% 193% 217% 316% 192% 288% 281% 192% 264% 266% 261% 261% 238% 236% 236% 160% 018% 142% Average 172 139 121 109 163 132 131 117 92 ➢4 123 131 110 80 121 98 117 140 120 155 137 137 209 214 122 162 112 113 145 109 104 120 93 64 113 23 84 96 65 96 68 112 13 110 92 6] ]8 95 48 53 62 62 80 64 45 67 42 32 85 129 109 129 116 99 123 96 74 86 82 82 63 60 62 51 31 29 64 116 Three Month 2 18% 208% 2 13% 2 0T% 1 45% 0 97% 2 59% 260% 249% 230% 231% 210% 1 95% 1 98% 1 e6% 1 80% 120% 165% 163% 164% 160% 1 52% 1 55% 1 53% 1 44% 147% t A5% 143% 143% 160% 1 6T% 111% 189% 2.00% 213% 226% 237% 2 37% 2 22% 2 88% 2 97% 308% 318% 332% 346% 3 64% 381% 3 96% 404% 414% 431% 456% 470% 485% 495% 502% 510% 5 13% 5 13% 510% 5 18% 521% 6 22% 525% 525% 526% 525% 523% 514% 4 96% 4 e9% 462% 4 16% 378% 3 40% 307% 2 89% 279% 298% 2 21% 221% 2 52% 2 35% 070 11 0 I o N L d N cy -J I C � 0 7 o 0 o vow to V N o � M i o 0 0 0 o M 0 io N 0 o N o 0 c ar o o ' 0 u � o 0 o 0 Gt IL 0 j E Im a) d 0 a 6 o 'w E d a Z 42 I. d co o I� o la O 8 m a K LL mi O O' q 2' III 00 W o I� H a E > c d ' co o W IE yll m � I IW Fj co 75,I 071 12 c� O N OF [X4' COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Receive and File Transmittal of Revenue and Expenditure Reports dated December 31, 2008 RECOMMENDATION: Receive and File FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the December 31, 2008 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, John M. Falconer, Finance Director 072 Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures Report, December 31, 2008 073 2 CITY OF LA QUINTA REVENUES -ALL FUNDS FUNDS ADJUSTED BUDGET RECEIVED % RECEIVED General $45,632,235.00 $11,187,785.23 24.50% Library 2,628,600.00 0.00 0.00% Gas Tax Revenue 990,400.00 399,453.33 40.30% Federal Assistance 186,110.00 6,885.00 3.70% JAG Grant 0.00 0.00 0.00% Slesf (Cops) Revenue 100,500.00 250.00 0.20% Indian Gaming 150,600.00 57,176.46 38.00% Lighting & Landscaping 927,900.00 41,268.68 4.40% RCTC 1,997,700.00 1,238,238.07 62.00% Development Funding 0.00 0.00 0.00% Crime Violent Task Force 83,600.00 42,843.73 51.20% AB 939 141,100.00 15,853.60 11.20% Quimby 1,029,600.00 114,453.49 11.10% Infrastructure 0.00 4,433.83 0.00% Proposition IS 610,888.00 5,090.42 0.80% South Coast Air Quality 56,200.00 28,516.95 50.70% Transportation 1,034,400.00 726,747.16 70.30% Parks & Recreation 356,800.00 47,722.00 13.40% Civic Center 424,200.00 84,472.59 19.90% Library Development 142,000.00 23,751.07 16.70% Community Center 69,400.00 16,533.82 23.80% Street Facility 35,600.00 26,274.89 73,80% Park Facility 10,800.00 2,270.00 21 00% Fire Protection Facility 59,600.00 11,902.26 20.00% Arts In Public Places 102,700.00 128,457.84 125.10% Interest Allocation 0.00 0.00 000% Capital Improvement 120,528,219.00 16,511,987.72 13.70% Equipment Replacement 807,181.00 747,770.13 92.60% Information Technology 529,201.00 510,420.26 96.50% Park Equipment & Facility 447,694.00 432,063.50 96.50% SilverRock Golf 3,759,926.00 1,006,542.39 26.80% SilverRock Golf Reserve 79,199.00 1,869.17 2.40% LQ Public Safety Officer 2,500.00 2,22593 89.00% La Quinta Financing Authority 6,610,874.00 4,314,888.13 65.30% RDA Project Area No. 1 81,746,779.00 3,830,325.90 4.70% RDA Project Area No. 2 31,883,598.00 1,838,276.92 5.80% Total i $303,166,10400 i $43,406,750.47 14.30% 014 s CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 0710112008. 12131/2008 FUNDS BUDGET EXPENDITURES REMAINING BUDGET PERCENT General Library 1,686,237.00 183,266.38 1,502,970.62 10.9% Gas Tax 1,136,887.00 321,507.00 815,380.00 28.3% Federal Assistance 186,110.00 3,171.90 182,938.10 1.7% JAG Grant 0.00 0.00 0.00 0.0% Slesf (Cops) Revenue 100,400.00 0.00 100,400.00 0.0% Indian Gaming 150,600 00 55,873.00 94,727.00 37.1% Lighting & Landscaping 927,900.00 463,949.89 463,950.11 50.0% RCTC 3,744,877.00 919,847.07 2,825,029.93 246% Development Agreement 0.00 0.00 0.00 0.0% CV Violent Crime Task Force 57,100.00 19,403.96 37,696.04 34.0% AS 939 2,100.00 0.00 2,100.00 0.0% Quimby 9,030,131.00 6,940.66 9,023,190.34 0.1% Infrastructure 397,676.00 0.00 397,576.00 0.0% Proposition 1B 1,218,713.00 607,825.00 610,888.00 49.9% South Coast Air Quality 26,600.00 11,352.31 15,247.69 42.7% Transportation 8,284,991 00 1,919,972.42 6,365,018.58 23.2% Parks & Recreation 37,500.00 18,174.23 19,325.77 48.5% Civic Center 434,01400 214,172.46 219,841.54 49.3% Library Development 48,750.00 23,643.27 25,106.73 48.5% Community Center 0.00 0.00 0.00 0.0% Street Facility 2,484,563.00 4,650.00 2,479,913.00 0.2% Park Facility 0.00 0.00 0.00 0.0% Fire Protection 1,423,125.00 11,401.81 1,411,723.19 0.8% Arts In Public Places 696,200.00 25,303.84 670,896 16 3.6% Interest Allocation 0.00 000 0.00 0.0% Capital Improvement 120,528,219.00 16,511,987.72 103,909,448.85 13.7% Equipment Replacement 878,646.00 77,065.97 786,522.78 8.8% Information Technology 627,827.00 157,129.83 470,697.17 25.0% Park Maintenance Faulty 87,565.00 36,884.97 37,096.26 42.1 % SIIverRock Golf 4,519,571.00 1,973,496.50 2,546,074.50 43.7% SilverRock Reserve 0.00 0.00 0.00 0.0% LQ Public Safely Officer 2,000.00 0.00 2,000.00 0.0% La Quinta Financing Authority 6,612,244.00 4,324,840.26 2,287,403.74 65.4% RDA Project Area No. 1 127,373,150.00 20,888,930.35 106,484,219.65 16.4% RDA Project Area No. 2 45,479,725.00 15,253,988.92 30,225,736.08 33.5% oa 075 4 CITY OF LA OUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Statutory Tax Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax - Mitigation Measures Franchise Tax TOTALTAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES & PERMITS FEES Sale of Maps & Publications BurrtecAdmn Cost Reimb/AB939 Community Services Fees Finance Bldg & Safety Fees Community Development Fees Public Works Fees TOTALFEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 Federal Govt Grants County of Riverside Grant State of California Grant Fire Services Credit CVWD CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Assmnt Dist Surplus Other Mitigation Measures Litigation settlement Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 07/0112008.1213112008 ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,838,600.00 932,681.64 1,905,918.36 32.860% 2,843,300.00 1,616,191.49 1,227,108.51 56 840% 0.00 254,208.89 (254,208 89) 0.000% 6,796,500.00 1,830,802.28 4,965,697.72 26.940% 2,265,500.00 96,958.68 2,168,541.32 4.280% 717,200.00 212,350.36 504,849.64 29.610% 5,600,000.00 1,191,768.19 4,408,231.81 21.280% 305,400.00 0.00 305,400.00 0.000% 1,764,400.00 386,270.70 1,378,129.30 21.890% 23,130,900.00 6,521,232.23 16,609,667.77 28190% 279,200.00 148,857.50 130,342.50 53.320% 19,700.00 11,359.50 8,340.50 57660% 446,880.00 220,025.40 226,854.60 49.240% 67,520.00 26,017 95 41,502.05 38 530% 38,080.00 16,657.50 21,422.50 43.740% 52,400.00 28,669.14 23,730.86 54.710% 10,700.00 7,740.00 2,960.00 72.340% 127,600.00 62,173.60 65,426.40 48.730% 1,042,080.00 521,500.59 520,579.41 50.040% 2,100.00 1,189.24 910.76 56.630% 0.00 22,840.25 (22,840.25) 0.000% 467,225.00 216,475.62 250,749.38 46.330% 250.00 620.00 (370.00) 248.000% 301,680.00 155,708.63 145,971.37 51.610% 100,200.00 39,917.20 60,282.80 39.840% 501,200.00 258,271.00 242,929.00 51.530% 1,372,655.00 695,021.94 677,633.06 50.630% 3,942,100.00 53,940.89 3,888,159.11 1.370% 94,500.00 35,390.29 59,109.71 37.450% 59,500.00 24,871.00 34,629.00 41.800% 116,000.00 78,728.87 37,271.13 67.870% 92,300.00 0.00 92,300.00 0.000% 0.00 0.00 0.00 0.000% 4,645,841.00 106,483.53 4,539,357.47 2.290% 35,476.00 4,215.44 31,260.56 11880% 5,053,100.00 810,718.09 4,242,381.91 16.040% 16,800.00 0.00 16,800.00 0.000% 218,000.00 238 663.71 (20 663.71) 109.480% 14,273,617.00 1,353,011.82 12,920,605.18 9.480% 4,127,478.00 2,032,441.52 2,095,036.48 49.240% 8,400.00 8,711.20 (311.20) 103.700% 0.00 0.00 0.00 0.000% 0.00 000 0.00 0.000% 000 0.00 0.00 0.000% 50.00 (7.07) 57.07 -14.140% 8,450.00 8,704.13 (254.13) 103.010% 277,055.00 55,87300 221,182.00 20.170% 44,232,235.00 11,187,785.23 33,044,449.77 25.290% 076 5 CITY OF LA QUINTA 07/0112008-12131/2008 GENERAL FUND EXPENDITURE SUMMARY ADJUSTED REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENTAGE GENERAL GOVERNMENT: LEGISLATIVE 1,011,422.00 445,550.01 000 565,67199 44.05% CITY MANAGER'S OFFICE 511,503.00 237,192.75 0.00 274,310.25 4637% DEVELOPMENT SERVICES 2,505,08700 1,162,238.44 0.00 1,342,84856 46.40% MANAGEMENT SERVICES 1,623,01300 977,68224 50381.514 640,29222 60.24% TOTAL GENERAL GOVERNMENT 49.95% CITY CLERK 783:121100 322,81805 0.00 460,309.95 4122% TOTAL CITY CLERK 41,22% COMMUNITY SERVICES PARKS & RECREATION ADMINISTRATION 1,319,611 00 551,248 56 905.00 767,457.44 41 77% SENIOR CENTER 444,102.00 200,643.89 0.00 243,258.11 4522% PARKS & RECREATION PROGRAMS 223,779 00 109,225.72 0.00 114,553.28 48 81% LIBRARY 1,395,67100 273,64008 0.00 1,122,03092 19.61% MUSEUM 275,765.00 92,09793 1,11731 182,549.76 3340% PARK MAINTENANCE 1,427,331.00 930 380.21 0 00 490,950 79 65.46% TOTAL COMMUNITY SERVICES g2.g7�/ FINANCE: FISCAL SERVICES 1,027,702.00 486,96738 000 540,734.62 4738% CENTRAL SERVICES 412,511.00 239,36848 0.00 163,142.52 59.47% TOTAL FINANCE 50 79% BUILDING 8 SAFETY: BUILDING&SAFETY -ADMIN 438,118.00 211,085.16 000 227,032.84 48.18% BUILDING 1,021,83600 505,01151 0.00 516,82449 4942% CODE COMPLIANCE 1,064,412 00 494,750 86 0.00 569,661 14 46 48% ANIMAL CONTROL 408,210.00 193,391.98 000 214,818.02 47.38% FIRE 5,070,384.00 802,593.51 000 4,267,790.49 15.83% EMERGENCY SERVICES 151,47400 67,31670 0.00 84,157.30 4444% CIVIC CENTER BUILDING -OPERATIONS 1,261,390.00 836:96242 0.00 424427.58 66.35% TOTAL BUILDING & SAFETY 33 04% POLICE: POLICE SERVICES 12,200,232.00 2,837,761.30 44,763.06 9,317,70764 23.26% TOTAL PUBLIC SAFETY 23,26% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1,930,64100 412,65125 0.00 1,517,989.75 21.37% CURRENT PLANNING 875,08600 339,70297 000 535,38303 38.82% TOTAL COMMUNITY DEVELOPMENT 26.81% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 897,885.00 247,54805 8,944.00 641,39295 2757% DEVELOPMENT & TRAFFIC 1,321,52000 560,007.24 000 761,512.76 42.38% MAINT/OPERATIONS - STREETS 3,480,769.00 791,483 12 17,441.65 2,671,844 23 22.74% MAINT/OPERATIONS- LTG/LANDSCAPING 2,086,254.00 919,809.52 4,90000 1,161,644.48 4409% MAINT/OPERATIONS - TRAFFIC 720,589.00 414,09335 17,919.98 288,575.67 5747% CONSTRUCTION MANAGEMENT 838,27700 509,997.53 0.00 328279.47 60.1% TOTAL PUBLIC WORKS 36.84% TRANSFERS OUT 6,149,06500 643,742.03 000 5,505,32297 10,47% GENERAL FUND REIMBURSEMENTS (5,874,879 00) (1,880 357.77) 0.00 (3,994,52123) 32 01% NET GENERAL FUND EXPENDITURES 46,985,888.00 14,936,80447 101,029.54 31,948,053.99 31.79% 077 6 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,628,60000 0.00 2.628,600.00 0000% Contributions 000 000 0.00 0.000% Interest 0.00 000 000 0000% TOTAL LIBRARY 2,628 600.00 0.00 2,628,600.00 0.000% GAS TAX REVENUE: Section 2105 197,40000 98,106.65 99,29335 49.700% Section 2106 131,300.00 59,979.38 71,320.62 45680% Section 2107 262.100.00 133,572.00 128.528.00 50.960% Section 2107.5 0.00 0.00 000 0000% Traffic Congestion Relief 392,000.00 104,90869 287,09131 26.760% Interest 7,60000 2,88661 4,713.39 37,980% TOTAL GAS TAX 990,400.00 399.453.33 590 946.67 40.330% FEDERAL ASSISTANCE REVENUE: CDBG Grant 186,11000 6,88500 179,22500 3.700% Interest 000 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 186,110.00 6,885.00 179,225.00 3 700% JAG GRANT Grant Revenue 0.00 000 0.00 0.000% Interest 0.00 0.00 0.00 0000% TOTAL JAG GRANT 000 000 0.00 0000% SLESF (COPS) REVENUE: SLESF (Cops) Funding 100,000 00 000 100,000.00 0.000% Interest 50000 25000 250.00 50 000 % TOTAL SLESF(COPS) 100,500.00 25000 100,25000 0.250% INDIAN GAMING Grant revenue 150,600 00 55,873.00 94,727.00 37100% Interest 0.00 1303.46 (130346) 0000% TOTAL INDIAN GAMING 150,50000 57.17646 93,423.54 37970% LIGHTING & LANDSCAPING REVENUE: Assessment 927,900.00 41,268.68 886.63132 4.450% Developer 0.00 000 000 0000% Interest 0.00 0.00 0.00 0000% TOTAL LIGHTING & LANDSCAPING 927,900 00 41.268 68 886,631.32 4 450% RCTC RCTC Funding 1,997,700.00 1,238,238.07 759,461 93 61.980% Transfer in 000 000 000 0,000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 000 000 0.00 0000% Interest 0.00 0.00 0.00 0.000% Transfer in 000 000 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 000 0000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 49,900.00 29,952.00 19,94800 60020% Grant revenue -JAIB 25,600.00 8,602.71 16,997.29 33.600% CLET Line 3,100.00 2,285.27 81473 73,720% Asset Forfeiture -State Adjudicated 0.00 0.00 000 0.000% Interest 5,000.00 2,003.75 2,99625 40.080% TOTAL CRIME VIOLENT TASK FORCE 83.60000 42.84373 40,756.27 51.250% AB 939 REVENUE: AS 939 Fees 100,900 00 0.00 100.900.00 0.000% Interest 40,200.00 15,853.60 24.346.40 39.440% TOTAL AS 939 141,113G QUIMBY REVENUE: Quimby Fees 950,000 00 000 950,000.00 0000% Donations 000 0.00 000 0.000% Interest 79,60000 9 600 00 114 453 49 ((34 853 49) 143 790% TOTAL QUIMBY 1,029,60O.001f345349 9 f5, f465T�TT2U°l� INFRASTRUCTURE REVENUE: Utility refund 000 000 0.00 0.000% Interest 0.00 4,433.83 (4,433.83) 0000% Transfer In 0.00 0.00 000 0000% TOTAL INFRASTRUCTURE 000 4.43383 (4,433 83) 0000% PROPOSITION 1B Prop lB Grant 610,88800 000 610.888.00 0.000% Interest 0.00 5090.42 (509042) 0000% TOTAL PROPOSITION 1 B 3g5Sd2--6D5, 93 0E30% 7G1 % CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL ADJUSTED REMAINING % BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Sale of Fixed Asset Insurance Recoveries Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND: Charges for services Capital Contribution Sale of Fixed Asset Interest Transfers In TOTAL INFORMATION TECHNOLOGY PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF Green fees Range fees Resident Card Bob Hope Chrysler Classic Merchandise Food & Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transferin Interest TOTAL LQ PUBLIC SAFETY 1,240,844.00 0.00 1,240,844.00 0.000% 0.00 0.00 0.00 0 000% 0.00 0.00 0.00 0.000% 10,047,212.00 210,050.03 9.837,161.97 2.090% 0.00 0.00 0.00 0,000% 107,500.00 107,500.00 0.00 100.000% 520,486.00 553,730.60 (33,244.60) 106.390% 0.00 0.00 0.00 0.000% 520,916.00 234,900.85 286,015.15 45.090% 0.00 0.00 0,00 0.000% (31,490.00) 0.00 (31,490.00) 0.000% 0.00 0.00 0.00 0.000% 690,628.00 3,455.10 687,172.90 0.500% 0.00 0.00 0.00 0.000% 107,432,123 00 15,402,351.14 92,029,771.86 14 340% 120,528,219.00 16,511,987 72 104,016,231 28 268 410% 716,881.00 716,881.00 0.00 100.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 90,300.00 30,889.13 59,410.87 34.210% 0.00 0.00 000 0 000% 807,181.00 747,770.13 5941087 92640% 494,201.00 494.201.00 0.00 100.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0 000% 35,000.00 16,219.26 18,780.74 46.340% 0.00 0.00 0.00 0 000% 529,201.00 510,420.26 18,780.74 96 450% 413,394.00 413,394.00 0.00 100.000% 34,300.00 18,669.50 15,630.50 54.430% 0.00 0.00 0.00 0.000% 447,694.00 432,063.50 15,630.50 96 510% 3,255,759.00 880,657.00 2,375,102.00 27.050% 113,217.00 19,073.89 94,14311 16.850% 15,000.00 9,975.00 5,025.00 66.500% 0.00 0.00 0.00 0.000% 375,950.00 96,836.50 279,113.50 25.760% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,759,926.00 1,006,542.39 275338361 26770% 4,300.00 1,869.17 2,430.83 43.470% 74,899.00 0.00 74,899.00 0.000% 79,199.00 1,869.17 7732983 2360% 2,000.00 2,000.00 0.00 100.000% 500.00 225.93 274.07 45190% 2,500.00 2,225.93 27407 89040% 079 $ CITY OF LA QUINTA 07/01/2008 - 12/31/2008 OTHER CITY FUNDS ADJUSTED REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTERESTADVANCE 15,000.00 14,236.75 0.00 763.25 CAPITAL PURCHASES 0.00 000 0.00 0.00 REIMBURSE GENERAL FUND 1,671,237.00 169,02963 0.00 1,502,207.37 TRANSFER OUT 000 0.00 0.00 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 29,480.00 0.00 000 29,480.W REIMBURSE GENERAL FUND 643,014.00 321,507.00 0.00 321,507.00 TRANSFER OUT 464393.00 0.00 000 464393.W TOTAL GAS TAX FUNDUo FEDERAL ASSISTANCE FUND: TRANSFER OUT 188 H0.00 317190 182938.10 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT I HANSFEH UUI TOTAL JAG GRANT UW U.W UW U.UU SLESF(COPS) I HANSFEH UUI TOTAL SLESF(CUPS) FUND 1W,4UU.UU UVU Um 10U,400.00 INDIAN GAMING FUND TRANSFER OUT 150,600 00 55 873 W 0.00 94 727 W TOTAL INDIAN GAMING FUNDOU LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 927,90000 463,949.89 CDO 463,950.11 TRANSFER OUT 0.00 0.00 0 DO 000 TOTAL LTGILANDSCAPING FUND RCTC TRANSFER OUT 3,744,677.00 919,847.07 0.00 2825029.93 TOTAL RCTC 3,14 ,077.W DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.00 0.00 0 DO 000 REIMBURSE GENERAL FUND 0.00 000 000 000 TRANSFER OUT 000 000 000 000 TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 57,100.00 19,403.96 0.00 37,696.04 TRANSFER OUT 0.00 000 0A0 0.00 TOTAL CRIME VIOLENT TASK FORCE AS 939 OPERATING EXPENSES 2,100.00 0.00 0.00 2,100.00 TRANSFER OUT 0.00 0.00 O.W 0.00 TOTAL AS 939 QUIMBY FUND: FEASIBILITY STUDY 35,O0000 000 0.00 35,O0000 IHANSFEHUUI 8,W5,131.W 6,94U 88 UVU tl,9tltl,19U.34 TOTAL QUIMBY INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 0.00 000 0.00 000 TRANSFER OUT 39757600 OW 0.00 397578W TOTAL INFRASTRUCTURE PROPOSITION 1B-SB 1266 I HANSFEH UU I TOTAL PROPOSITION I B FUND 1,218,713.UU 8W,825MU U UU 510.888 W SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 26,600.00 11,352.31 O W 15,247.69 TRANSFER OUT 0.00 000 000 000 TOTAL SOUTH COAST AIR QUALITY TRANSPORTATION PROGRAM COSTS 000 000 0.00 0.00 CONTRIBUTION 0.00 O.W 0.00 0.00 TRANSFER OUT 8284991 W 111197242 0008 36501858 TOTAL TRANSPORTATION ululu PARKS S RECREATION INTEREST ON ADVANCE 37,500.00 18,17423 OW 19.325.77 TRANSFER OUT 0.00 0.00 000 000 TOTAL PARKS & RECREATION CIVIC CENTER INTEREST ON ADVANCE 231,250.00 112,790.46 0.00 118,459.54 REIMBURSE GENERAL FUND 202,76400 101,38200 0.00 101,38200 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 000 0 W 0 W INTEREST ON ADVANCE 48,75000 23,64327 0.00 25,10673 TRANSFER OUT 0.00 O.W 0.00 0.00 TOTAL LIBRARY DEVELOPMENT 080 CITY OF LA QUINTA 07/01/2008 - 12/31/2008 OTHER CITY FUNDS ADJUSTED REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET• COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL COMMUNITY CENTER 0.00 0.00 000 0.00 STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 2,484,563.00 4,650.00 0.00 2,479,913.00 TOTAL STREET FACILITY 2,484,563.00 4,650.00 0.00 2,479,913.00 PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 FIRE PROTECTION INTEREST ON ADVANCE 23,125.00 11,401.81 0.00 11,723 19 TRANSFER OUT 0.00 0.00 0,00 0.00 TOTAL FIRE PROTECTION DIF 23,125.00 11,401.81 0.00 11,723 19 ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 30,000 00 4,215.00 0.00 25,785.00 OPERATING EXPENSES-APP 6,200.00 1,088.84 0.00 5111.16 ART PURCHASES 260,000.00 20,000.00 0.00 240,000.00 TRANSFER OUT 400,000.00 0.00 000 400,000.00 TOTAL ART IN PUBLIC PLACES 696,200.00 25,303.84 0.00 670.896.16 CAPITAL IMPROVEMENT FUND PROJECT EXPE 119,520,754.00 16,398,750.47 106,782.43 103.015,221,10 PROJECT REIMBURSEMENTS TO GEN FUND 1,007,465.00 113,237.25 0.00 894,227 75 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL CAPITAL IMPROVEMENT 120,528,219.00 16,511,987.72 106,782.43 103,909,448.85 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 878,646.00 77,065.97 15,057.25 786,522.78 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL EQUIPMENT REPLACEMENT FUND 878,646.00 77,065.97 15,057.25 786,522.78 INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 627,827.00 157,129.83 0.00 470,697.17 TOTAL INFORMATION TECHNOLOGY FUND 627,827.00 157,129.63 0,00 470,697.17 PARK MAINTENANCE FACILITY OPERATING EXPENSES 87,565.00 36,884.97 13,583.78 37,096.25 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL PARK MAINTENANCE FAC 87,565.00 36,884.97 13,583.78 37,096.25 SILVERROCK GOLF OPERATING EXPENSES 4,444,672.00 1,973,496.50 000 2,471,175.50 TRANSFER OUT 74,899.00 0.00 0.00 74,899.00 TOTAL SILVERROCK GOLF 4,519,571.00 1,973,496.50 0.00 2,546,074.50 SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 000 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE 0.00 0.00 0.00 0.00 LA QUINTA PUBLIC SAFETY CONTRIBUTION TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0.00 0.00 2,000.00 CL9 10 T4-&r 4 .(4p4uiarw COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Approval of Plans and Specifications, and Authorization to Advertise for Bids the Fritz Burns Park Tennis Court Resurfacing, Project No. 2008-10 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: L/ CONSENT CALENDAR: T STUDY SESSION: PUBLIC HEARING: Approve the Plans and Specifications, and authorize staff to advertise for bid the Fritz Burns Park Tennis Court Resurfacing, Project No. 2008-10. FISCAL IMPLICATIONS: The Fiscal Year 2008/2009 Park Maintenance Budget includes funding for the resurfacing of the tennis courts at Fritz Burns Park Account No. 503-0000-431.43- 20). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fiscal Year 2008/2009 Park Maintenance Budget includes $10,000 for the resurfacing of two tennis courts at Fritz Burns Park (Account No. 503-0000-431.43- 20). This account also included other maintenance and repair projects throughout the parks. Due to the other projects being completed under budget, enough funding is now available to resurface all six tennis courts at Fritz Burns Park. In November 2008, staff received bids from three contractors who specialize in tennis court resurfacing. The bids to resurface the six tennis courts ranged from $23,500 to $26,200. Specifications were developed from the details of the contractors bids. All six tennis courts were last resurfaced in May 2003. Currently two courts have extensive cracking and pealing on the court surface. The remaining four tennis courts are fading and have some minor deficiencies. 082 FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve the Plans and Specifications, and authorize staff to advertise for bid the Fritz Burns Park Tennis Court Resurfacing, Project No. 2008-10; or 2. Do not approve the Plans and Specifications, and do not authorize staff to advertise for bid the Fritz Burns Park Tennis Court Resurfacing, Project No. 2008-10; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hy ton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager 083 Tay/ 4 4 Qum& COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Acceptance of the Sand Volleyball Court at Adams Park, Project No. 2008-08 RECOMMENDATION: AGENDA CATEGORY, BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept the Sand Volleyball Court at Adams Park, Project No. 2008-08 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $5,350 thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Original Contract Amount paid to date Remaining Fiscal Commitment Retention To Be Billed 35 Days After Recordation $53,500 -$48,150 $ 5,350 -5,350 Amount Remaining to Be Billed $0 The Fiscal Year 2008/2009 Capital Improvement Program includes $65,000 for the design and construction of a sand volleyball court (Account No. 401-1797-551 .45- 01). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: City Council directed staff to research the costs and locations for the installation of a Sand Volleyball Court at a park in La Quinta. Staff contacted neighboring cities and consolidated information on construction costs. The original engineer's estimate for • /. construction was $60,000. On September 8, 2008, the Community Services Commission reviewed possible park locations and recommended the sand volleyball court to be constructed at Adams Park. Notification of the improvements was provided to adjacent neighbors by way of letter. On September 16, 2008, the City Council approved the Plans, Specifications, and Engineer's Estimate (PS&E) and authorized staff to advertise for bids for a Sand Volleyball Court at Adams Park, Project No. 2008-08. On December 16, 2008, the City Council awarded a contract to Simon Contracting for a Sand Volleyball Court at Adams Park, Project No. 2008-08 in the amount of $53,500. Construction of the Sand Volleyball Court is now complete and waiting for final acceptance by the City Council. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the Sand Volleyball Court at Adams Park, Project No. 2008-08 as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $5,350 thirty-five (35) days after the Notice of Completion is recorded; or 2. Do not accept the Sand Volleyball Court at Adams Park, Project No. 2008-08 as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $5,350 thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Ily submitted, Edie Hylton ,/ Community Services Director Approved for submission by: Thomas P. Genovese, City Manager 085 Tit�p ot 4 a" COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to January 18, 2010 for Parcel Map No. 31 1 16, Centre Pointe, CP Development La Quinta, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Centre Pointe (Parcel Map No. 31116), is located south of Miles Avenue, north of Coachella Valley Stormwater Channel, east of Washington Street, and west of Adam Street (Attachment 1). On March 18, 2005, the City and CP Development La Quinta, LLC entered into a SIA for Centre Pointe, Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems 086 necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. " In an email dated January 6, 2009 (Attachment 2), the developer stated that the remaining on -site improvements include improvements for the moderate housing project and the Eisenhower Ambulatory project. Therefore, the developer requests a time extension to January 18, 2010 for completion of these on -site improvements. Staff has prepared the attached resolution which provides for approval of the third time extension for the on -site improvements. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to January 18, 2010 for Parcel Map No. 31116, Centre Pointe; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to January 18, 2010 for Parcel Map No. 31116, Centre Pointe; or 3. Provide staff with alternative direction. Respectfully submitted, h Tii othy . J nass P.E. ublic Wo Direc r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Email from Richard Oliphant dated January 6, 2009 087 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JANUARY 18, 2010 FOR PARCEL MAP NO. 31116, CENTRE POINTE WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31116, Centre Pointe, on May 18, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by January 18, 2008, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to January 18, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on January 18, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. Resolution No. 2009- Parcel Map No. 31116, Centre Pointe Adopted: February 17, 2009 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171h day of February 2009, by the following vote, to wit: AYES: NOES: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 089 ATTACHMENT 1 PM 31116 CENTRE POINTE 11TEWATER RIVER P s s f POINT HAPPY* I MILES AVENUE 1 81TE NITY MAP NOT TO SCALE CITY COUNCIL MEETING: February 17, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC APPLICANT: Mr. Richard Oliphant, CP Development La Quinta, LLC ttJ ATTACHMENT 2 From: Dick Oliphant [mailto:dick@oliphantenterprises.com] Sent: Tuesday, January 06, 2009 9:45 PM To: Tim Jonasson Cc: jacobs@equitydirecdons.com; 'French Dennis'; 'Kalvin MiZ7T; 'Mike Oliphant' Subject: C P Development Tim, I am in receipt of your email regarding the status of the improvements for the CP subdivision. All Public improvements are either completed or being completed. Work currently under construction include the traffic signals at the intersection of Miles Avenue and Seeley Drive. The lighting materials are being delivered and: installed during the month of January 2009. There has been a pre construction meeting held with the contractor, Turner Construction, the City and ourselves, the owners. The slope protection permits were issued during the month of December 2008. It has taken us approximately 2 years to get the permits from the CVWD, the Fish and Wildlife and the Army Corp of Engineers, We now have the permits and construction is scheduled to start during the month of January 2009. The pre construction meetings with the CVWD and contractors, Turner Construction and Jacobson Construction have been held., It is anticipated this work will be completed by March 2009. f All other works to be tompleted will be private and will be for the Moderate housing project and the Eisenhower projects. Timing on these works is unknown at this time. We hereby request an extension of one year for the final completion of the project improvements. I will be happy to meet with you and review all works, if you care to do so. Happy New Year, Dick Richard R. Oliphant 77-900 Avenue of the states Palm Desert, Ca. 92211 (760) 776-9900 office (760) 776-9971 fax (760)578-0984 cell Note: New email address Dick@Oliphantenterprises.com www.011phantenterprises.com This e-mail is covered by the Electronic Communications Privacy Act, 18 U.S.C.2510-2521 and is legally privileged. This e-mail (including any attachments) is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the intended recipient, any dissemination, distribution, copying, or printing of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by e-mail and delete and destroy the communication. Thank you for your cooperation. 091 444 COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to January 18, 2010 for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Centre Pointe (Parcel Map No. 31116), is located south of Miles Avenue, north of Coachella Valley Stormwater Channel, east of Washington Street, and west of Adam Street (Attachment 1). On March 18, 2005, the City and CP Development La Quinta, LLC entered into a SIA for Centre Pointe. Section 6 of the SIA requires: "that the subdivision improvements shall be complete within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems 09 necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. " In an email dated January 6, 2009 (Attachment 2), the developer stated that the traffic signal at Seeley Drive and Miles Avenue and the storm drain channel lining are currently under construction. Therefore, the developer requests a time extension to January 18, 2010 for completion of these off -site improvements. Staff has prepared the attached resolution which provides for approval of the third time extension for the off -site improvements. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement to January 18, 2010 for Parcel Map No. 31 1 16, Centre Pointe; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the off -site improvements time as specified in the approved Subdivision Improvement Agreement to January 18, 2010 for Parcel Map No. 31116, Centre Pointe; or 3. Provide staff with alternative direction. Respectfully submitted, A, I\ Ti othy R. Jo a on, E. Public Works Di cto ity Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Email from Richard Oliphant dated January 6, 2009 093 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JANUARY 18, 2010 FOR PARCEL MAP NO. 31116, CENTRE POINTE. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31 1 16, Centre Pointe, on May 18, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by January 18, 2008, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to January 18, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on January 18, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 094 Resolution No 2009- Parcel Map No 31116, Centre Pointe Adopted: February 17, 2009 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 171h day of February 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 095 ATTACHMENT 1 PM 31116 CENTRE POINTE MILES AVENUE a SITE WHITEWATER RIVER W a POINT s�y HAPPY* N �� .fA t- r zo cy� a z Z1 fn ® � VICINITY MAP NOT TO SCALE CITY COUNCIL MEETING: February 17, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Parcel Map No. 31116, Centre Pointe, CP Development La Quinta, LLC APPLICANT: Mr. Richard Oliphant, CP Development La Quinta, LLC 096 ATTACHMENT 2 From: Dick Oliphant [mailto:dick@oliphantenterprises.com] Sent: Tuesday, January 06, 2009 9:45 PM To: Tim Jonasson Cc: jacobs@equitydirections.com; 'French Dennis'; 'Kaivin Mizzi; 'Mike Oliphant Subject: CP Development Tim, 1 am in receipt of your email regarding the status of the improvements for the CP subdivision. All Public improvements are either completed or being completed. Work currently under construction include the traffic signals at the intersection of Miles Avenue and Seeley Drive. The lighting materials are being delivered and: installed during the month of January 2009. There has been a pre construction meeting held with the contractor, Turner Construction, the City and ourselves, the owners. The slope protection permits were issued during the month of December 2008. It has taken us approximately 2 years to get the permits from the CVWD, the fish and Wildlife and the Army Corp of Engineers; We now have the permits and construction is scheduled to start during the month of January 2009. The pre construction meetings with the CVWD and contractors, Turner Construction and Jacobson Construction have been held., It is anticipated this work will be completed by March 2009. All other works to be Completed will be private and will be for the Moderate housing project and the Eisenhower projects. Timing on these works is unknown at this time. We hereby request an extension of one year for the final completion of the project improvements. I will be happy to meet with you and review all works, if you care to do so. Happy New Year, Dick Richard R. Oliphant 77-900 Avenue of the States Palm Desert, Ca. 92211 (760)776-9900 office (760)776-9971 fax (760)578-0984 cell Note: New email address Dick@Oliphantenterprises.com www.Oliphantenterprises.com This e-mail is covered by the Electronic Communications Privacy Act, 1S U.S.C.2510-2521 and is legally privileged. This e-mail (including any attachments) is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the intended recipient, any dissemination, distribution, copying, or printing of this communication is strictly prohibited. if you have received this communication in error, please notify us immediately by e-mail and delete and destroy the communication. Thank you for your cooperation. T-itr44Q COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Approval of a Grant Application from the State of California Office of Traffic Safety for Selective Traffic Enforcement Program (STEP) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the grant application from the State of California Office of Traffic Safety for Selective Traffic Enforcement Program (STEP) to provide DUI Enforcement and Awareness Program by the La Quinta Police Department (Attachment 1). This program is administered through the State of California Traffic Safety Center. FISCAL IMPLICATIONS: The City has established a revenue account (212-0000-468-000) to accept the funding, and a corresponding expenditure account (101-5054-421.36-43) to track allocations. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The State of California Office of Traffic Safety had announced a program to prevent injuries and save lives through enforcement and education. Because of a time - constraint in complying with the deadline, the application has already been submitted to the Office of Traffic Safety (Attachment 1). The amount requested in this grant is $192,418, for funding three DUI/License 098 checkpoints, ten saturation (DUI) patrol operations, two (DUI) warrant sweeps, two court sting operations, ten red signal light enforcement operations, ten additional special operations to target violations committed at the intersection of Washington Street and Highway 1 1 1, ten speed reduction operations, and three illegal street racing operations. Also requested in the grant application is financing of advanced DUI training in the form of attending available OTS seminars and Cavanaugh & Associate classes. The goal of this training is to develop "train -the -trainer" capabilities within the La Quinta Police Department so learned skills can be shared with all members. Also included in the grant request is funding for certain equipment items needed to increase the team's effectiveness in the anticipated operations to be conducted over Fiscal Year 2009/2010. These items include a trailer, traffic cones, and signage to be utilized during checkpoint operations covered by this grant. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Approve the grant application from the State of California Office of Traffic Safety for Selective Traffic Enforcement Program (STEP) to provide DUI Enforcement and Awareness Program by the La Quinta Police Department.; or 2. Do not approve the grant application from the State of California Office of Traffic Safety for Selective Traffic Enforcement Program (STEP) to provide DUI Enforcement and Awareness Program by the La Quinta Police Department; or 3. Provide staff with alternative direction. Respectfully submitted, �140-Az% Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: Thomas P. Genovese, City Manager 2 099 Attachment: 1. Grant application for Selective Traffic Enforcement Program (STEP) 2 100 Attachment I OFFICE OF TRAFFIC SAFETY "Grants Made Easy" Proposal Checklist 1. Cover Letter on agency letterhead 2. ® Cover Page (OTS-136) is complete 9 Costs verification signed by fiscal representative 3. g Schedule A (OTS-38b) includes all required elements: ® Agency Problem Statement — includes collision data and complete answers to all questions Performance Measures — includes complete information in all shaded boxes 4. ® Schedule B Detailed Budget Estimate (OTS-38d&e) Figures must be verified by fiscal representative • Fulltime personnel costs include monthly rate of pay and benefits percentage • Overtime costs are listed and totaled by enforcement operations • All costs verified with the financial department • Equipment costs based on current vendor estimates 5. ® Schedule B-1 Budget Narrative (OTS-38f) includes and explains each Schedule B line item 6. U One original and two copies (three total) are three -hole punched (Rev. 10/08) 101 City of e Desert" c.Asyae,.., AG..rfju*,Ae"�, To: California Office of Traffic Safety Date: January 15, 2009 From: Lieutenant Raymond Gregory, Assistant Chief of Police Attached please find the La Quinta Police Department's grant proposal for the DUI Enforcement and Awareness Program, as combined with other proposed related special operations, for Fiscal Year 2010-11. The grant application was completed .with statistics gathered from our own day- to-day analysis, data from the California Office of Traffic Safety, and recommendations from UC Berkeley's Institute of Transportation Studies. The City of La Quinta is a resort community in the Coachella Valley, an area busy year-round that experiences a marked influx of vehicular traffic during the winter months. Although residential communities and light industrial manufacturing comprise the overall demographic composition of La Quinta, the city also possesses large retail centers and several championship golf courses. The jurisdiction neighbors Interstate 10, and contains five major thoroughfares and a number of arterials that dissect the northern city. Many of these improved roadways are surveyed at the 85 h percentile with critical speeds between fifty and fifty-five miles -per -hour. A portion of La Quinta is bordered by the Indian Wells Tennis Garden, which is home to year- round professional sporting matches, outdoor celebrity concerts, and similar activities. The City of La Quints. plays host every year to the charitable Bob Hope Chrysler Classic PGA Golf Tournament, drawing thousands of people to the city for the week-long event. Traffic conditions within the city have been negatively impacted by the continued growth of a number of nearby Tribal casinos, which offer expansive gaming services, attract celebrity concerts, and conduct on -sale liquor activities. The California Office of Traffic Safety has ranked La Quinta 46`s out of 96 cities our size for total fatal/injury collisions during 2007, and 38a' of 96 cities for alcohol -involved collisions. In 2008, La Quinta experienced fifty-four DUI related collisions, resulting in twelve people being injured and three fatalities. Despite aggressive hiring and staffing within La Quinta Traffic Services, the team continues to struggle to acquire, train, and field the optimum level of dedicated traffic personnel to address specific problems. The La Quinta Traffic Services Team is supervised by a seasoned sergeant who is a certified Drug Recognition Expert QACP) and DUI Instructor (NHTSA principle). Furthermore, the traffic sergeant is also the current Riverside County "AVOID the 30" coordinator for Region 5. In this role, he works closely with the neighboring cities of Indio, Coachella, and the local office of the California Highway Patrol, to encourage increased sobriety enforcement in the region. Independent of this grant, the members of the La Quinta Traffic Services Team are committed to maintaining safe roadways, and continue to field programs to address sobriety and occupant protection enforcement. However, supplemental funding would enable the team to field additional dedicated and trained traffic officers on an overtime basis to sustain a systematic effort throughout the fiscal year. This would assist the team's mission in reducing the overall numbers and severity of alcohol -related traffic collisions. La Quinta Traffic Services strives to spend two days each year conducting warrant sweeps within the Coachella Valley. These operations are coordinated with the local Superior Court in Indio, allowing people with traffic warrants to be physically arrested and transported to the traffic court for immediate arraignment. These operations serve as an additional deterrent to drunk driving within the area and demonstrate to local residents some of the serious consequences offenders can expect to face. One factor adding complexity to the traffic problems faced by La Quinta is location of the intersection of Washington Street and Highway I I I within the city. This intersection is locally ranked as the most traveled intersection within the Coachella Valley during weekday surge periods. This particular intersection consistently experiences the most collisions in La Quinta. Between October 1, 2007, and September 30, 2008, there were twenty major collisions which resulted in seven people being injured. During the same time period, La Quinta Traffic Services issued 83 citations for violations of the red signal light during routine traffic patrols at this intersection. In an effort to make traffic investigations more meaningful, La Quinta Traffic Services has adopted a policy of issuing a primary -collision -factor citation to the party found at fault during collision investigations when appropriate. By combining a high degree of investigative experience with the extensive training received by each traffic team member, the team is able to use driver accountability as another step in preventing future collisions. Oftentimes, a collision investigation points to cause and places blame upon a driver, yet many investigations fall short in providing criminal responsibility for the driver's actions that led to the collision. The Traffic Services team is working to change that in La Quinta. To aid us in our efforts, we are asking in this grant application designated funding for three DUI/License checkpoints, ten saturation (DUI) patrol operations, two (DUI) warrant sweeps, two court sting operations, ten red signal light enforcement operations, ten additional special operations to target violations committed at the intersection of Washington Street and Highway 111, ten speed reduction operations, and three illegal street racing operations. We are also asking for the financing of advanced DUI training, in the form of attending available OTS seminars and Cavanaugh & Associate classes. The goal of this training is to develop "train - the -trainer" capabilities within the La Quinta Police Department so learned skills can be shared with all members. In connection with our overall request, we are requesting funding for certain equipment items needed to increase the team's effectiveness in the anticipated operations we will conduct over the course of the fiscal year. These items include a trailer, traffic cones, and signage to be utilized during checkpoint operations covered by this grant, and cooperatively used during future "AVOID the 30" operations in Regions 4 and 5. To make the monies provided by this grant more effective, and reach the missions and goals outlined by the California Office of Traffic Safety, we are additionally requesting funding for new preliminary alcohol screening (PAS) devices to further equip our patrol units and replace 2 J aging or unserviceable PAS devices. We are also requesting a modest amount for bicycle helmets and vehicle child -restraint seats, which we feel will strike a balance during enforcement operations to educate the public and bring about future voluntary compliance. In closing, we believe the Office of Traffic Safety and the La Quinta Police Department Traffic Services Team share the same end goal; to prevent injuries and save lives which would be otherwise lost without a balance of enforcement and education. We appreciate this opportunity to join together with you to reach this goal. Sincerely, Lieu ant Raym d egory Assistant Chief of Police La Quinta Police Department 104 STATE OF CALIFORNIA • OFFICE OF TRAFFIC SAFETY OTS-136 GME STEP Overtime (Rev. 10/08) Grants Made Easy Coversheet for Traffic Safety Proposals Federal Fiscal Year 2010 Agency Name: I La Quinta Department: I Police Department Proposal Title: I Selective Traffic Enforcement Program (STEP) Proposal Summary: Does your city contract law enforcement personnel from the county Sheriffs office? To reduce the persons killed and injured in alcohol involved crashes, "best practice" strategies will be conducted on an overtime basis. The funded strategies include DUI/Driver's License checkpoints and DUI saturation patrols. This program will also develop a "Hot Sheet" program. Court "stings" operations will focus on DUI offenders with a suspended or revoked driver license who get behind the wheel after leaving court. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. First Name: Last Name: Title: Address 1: Address 2: Address 3: City: State: Phone #: FAX #: E-mail: Agency Contact David Walton Sergeant, La Quinta Police Department 82695 Dr. Carreon Blvd. Indio Zip Code: 92201 760-863-8990 Ext.: I verify the costs requested for personnel and benefits are accurate. Fiscal Reuresentative �— FFY 2010 Proposal - Coversheet Page 1 1 u J GRANTS MADE EASY - STEP Overtime SCHEDULE B - PAGE 2 DETAILED BUDGET ESTIMATE GRANT NO. TBD FISCAL YEAR ESTIMATES COST CATEGORY FFY -1 10/1/2009 TOTAL COST T� TO GRANT D. EQUIPMENT9/30/2010 Ten (12) Alco-Sensor FST PAS Devices $6,340.00 $6,340.00 Fifty (50) Child Safety Seats, NHTSA Approved 5,997.00 5,997.00 Two Hundred (200) Child Bicycle Helmet, DOT Approved, Girls&Boys 6,200.00 6,200.00 Two Hundred Fifty (250) 28" Reflective Safety Cones. 5,500.00 5,500.00 DUI/ Traffic Equip. Enclosed Trailer; Incl. A/C, Tandem Axle (8.5x21 ft) with Graphics. 15,895.00 15,895.00 Category Sub-Totall $39,932.001 $39,932.00 FOTHERIRECT COSTSStop Signs with bases. $649.00 $649.00 Two 36" Reflective Vinyl Traffic Sign "DUI Check Point Ahead" with stands. $378.00 378.00 One Thousand (1000) FST PAS mouthpieces. 2,300.00 $2,300.00 Ten (10) Micro Flashing Cone Warning Lights w/batteries. $328.00 328.00 Electronic Variable Messaging Traffic Sign with Stand, Hitch, PDA & Power Source. $11,818.00 11,818.00 0.00 0.00 0.00 0.00 0.00 Category Sub-Totall $15,473.00 $15,473.00 F. INDIRECT COSTS NONE $0.00 $0.00 Category Sub -Total $0.00 $0.00 GRANT TOTAL $192,448.801 1 1$192.448.80 OTS-38e GME STEP Overtime rl (Rev. 10/08) 106 GRANTS MADE EASY - STEP Overtime SCHEDULE B-PAGE I DETAILED BUDGET ESTIMATE GRANT NO. TBD FISCAL YEAR ESTIMATES COST CATEGORY FFY -1 10/1/2009 TOTAL COST Tom' 9/30/2010 TO GRANT A. PERSONNEL COSTS Overtime DUI/DL Checkpoints $58,000.00 $58,000.00 DUI Saturation Patrols 48,172.80 48,172.80 Special Enforcement Operations 10,500.00 10,500.00 Court Stings 10,500.00 10,500.00 Overtime Benefits @ 1.07% 1,361.00 1,361.00 Cate or Sub -Total $128.533.80 $128,533.80 B. TRAVEL EXPENSE In State $8,510.00 $8,510.00 Out of State 0.00 Category Sub -Total $8,510.00 $8,510.00 C. CONTRACTUAL SERVICES NONE $0.00 $0.00 Category Sub -Total $0.00 $0.00 OTS-38d GME STEP Overtime (Rev.11/07) 107 GRANTS MADE EASY — STEP Overtime SCHEDULE A GRANT NO: TBD GRANT DESCRIPTION Page 1 GRANT TITLE: SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) AGENCY: LA QUINTA POLICE DEPARTMENT PROPOSED BEGINNING DATE: 10/1/09 PROPOSED ENDING DATE: 9/30/10 PROBLEM STATEMENT: Using local data (not OTS Rankings or S WITRS) complete the table below. Collision Ty e 2005 2006 2007 Fatal Collisions Victims Collisions Victims Collisions Victims Injury 2 150 2 150 2 165 2 165 0 110 0 110 Alcohol Involved Fatal War 0 8 Killed Inured 0 8 Fatal In'u Killed Inured Fatal In'ur Killed Inured Hit & Run 0 4 0 4 0 23 1 0 0 23 1 0 0 15 0 3 0 15 0 Nighttime 1 6 1 6 0 4 0 19 0 0 3 0 9 2100-0259 hours Please provide detailed answers to the following questions as part of the Problem Statement: 1. How many sobriety checkpoints did your department conduct between October 1, 2007 and September 30, 2008? (Include checkpoints from all funding sources, i.e. OTS grants or mini -grants, and department funded) OTS Grant #: ; # of Checkpoints: 4 (Not AVOID) OTS Grant #: ; # of Checkpoints: (Not AVOID) Mini -Grant #: ; # of Checkpoints: # of AVOID Supported Checkpoints: I (In Your Jurisdiction) # of Department Funded Checkpoints: (Not OTS Funded)_ Additional Information: 2. What is the average number of DUI arrests and vehicles impounded per checkpoint? Two (4) DUI arrests, 12 vehicle impounds. 3. Does your agency participate in an AVOID program? Yes • AVOID the 30 DUI Campaign in Riverside County 4. What percent of your total DUI arrests between October 1, 2007 and September 30, 2008 were made as a result of a collision? 26%nf the tntal T)T TT OTS-38b GME STEP Overtime (Rev. 10/08) 108 GRANTS MADE EASY — STEP Overtime SCHEDULE A GRANT No: TBD GRANT DESCRIPTION Page 2 5. What percent of your total fatal and injury collisions October 1, 2007 and September 30, 2008 occurred at intersections? 34% 6. Describe the problem caused by red light running in your city. Signs and signals violations account for 7.62% of all collisions within the city. The low percentage point belies the the severity of the problems we face in this area. The City of La Quinta is comprimised of medium density residential areas and luxury golf resorts that are bordered by higher speed limited roadways. The city has grown, expendentially, with major department stores and supercenters including four major auto dealerships, and multiple resturants which are mostly located on one major roadway less than two miles long. One intersection within the city (Washington Street & Hwy 111) is considered the worst in the Coachella Valley (over 486 square miles) for crashes. An average critical speed value for the major roadways is 45 miles per hour, or greater. When an intersection collision occurs, attributed to a signal violation, the resulting injuries tend to be more severe. Is illegal street racing a problem in your city? If illegal street racing is a problem in your city, has your department received training through San Diego Police Department's "DragNet" program on how to conduct inspections of vehicles suspected of being equipped with illegal street equipment? The Coachella Valley, and specifically the city of La Quinta, has a surge in the popularity of illegal street racing. The Traffic Services Unit attended the DRAGNET course presented by the Ontario Police Department. Shortly after the DRAGNET course, in early 2007, Traffic Services Unit conducted a Street Racing Prevention Program and issued 22 citations for improper smog devices or inadequete mufflers. One vehicle was impounded for being equiped with an illegal transmission, and is currently waiting for dispotion by the court to be crushed. Between 10/01/2007 and 09/30/2008, 53 citations were issued for improper smog devices or inadequete mufflers. The violations are indicitive of engine tampering to gain additional horsepower and speed from the motors. The above violators were sent to the State Referee after being placed out -of -service. One person was arrested and the vehicle impounded for removing the serial numbers on the engine/transmission, which was later found to be a stolen motor, and the car is currently awaiting dispotion by the court to be crushed. S. What are your primary collision factors? Unsafe speed makes up 26.56% of the collision total, followed by improper turning movements at 12.44%, Auto Right -of -Way violations at 11%, and finally Driving While Under Influence at 11% during this time period. 9. Seat belt citations make up what percent of all hazardous citations issued? 11.41% 10. What is your current administrative recovery fee for vehicles impounded for up to 30 days and how much of the fee goes to the General Fund vs. a special Traffic Offender account? How is it used? The V.I. C.R. Fee collected is $100.00 per qualifying vehicle. The entire amount is deposited into the city of La Quinta's general fund. The funds are incorporated into the budgetary planning for all city departments. OTS-38b GME STEP Overtime (Rev. 10/08) .. 109 GRANTS MADE EASY - STEP Overtime SCHEDULE A GRANT No: TBD GRANT DESCRIPTION Page 3 PERFORMANCE MEASURES: Goals: Goals serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by implementing a traffic safety grant program. 1. To reduce the number of persons killed in traffic collisions. 2. To reduce the number of person injured in traffic collisions. 3. To reduce the number of persons killed in alcohol -involved collisions. 4. To reduce the number of persons injured in alcohol -involved collisions. 5. To reduce hit & run fatal collisions. 6. To reduce hit & run injury collisions. 7. To reduce nighttime (2100 - 0259 hours) fatal collisions. 8. To reduce nighttime (2100 - 0259 hours) injury collisions. 9. To reduce fatal collisions at intersections. 10. To reduce injury collisions at intersections. 11. To reduce fatal collisions involving red light runners. 12. To reduce injury collisions involving red light runners. 13. To reduce fatal collisions where unsafe speed was the primary collision factor. 14. To reduce injury collisions where unsafe speed was the primary collision factor. 15. To increase seat belt use. Objectives: Objectives are the tasks or activities undertaken during the grant period to make the goals a reality. Objectives are designed to move you closer to achieving your overall goals. Objectives are used to measure a grantee's success. 1. To issue a press release announcing the kick-off of the grant by November 15, 2009. The press releases and media advisories, alerts, and materials must be forwarded to the OTS Public Information Officer at OTS-38b GME STEP Overtime (Rev. 10/08) 1 i C GRANTS MADE EASY - STEP Overtime SCHEDULE A GRANT No: TBD GRANT DESCRIPTION Page 4 piona,ots.ca.Lzov and copy the OTS Coordinator for approval 14 days prior to the issuance date of the release. 2. To use the following standard language in all press, media, and printed materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration." 3. To email a draft of all grant -related media releases, media advisories, alerts and materials to the OTS Public Information Officer at piona,ots.ca.gov and copied to your OTS Coordinator for approval 14-days prior to the issuance date of the release (media communications reporting the results of grant activities such as checkpoints and saturation patrols are exempt from this requirement). 4. To submit applications for the California Law Enforcement Challenge (http://www.chp.ca.gov/features/clee.html) by the deadlines of March 31, 2010 to OTS and: California Law Enforcement Challenge P.O. Box 942898 Sacramento, CA 94298-0001 Attention: Special Projects Section (052) 5. To conduct seat belt usage surveys during September 2010. (A pre -agreement survey will be required to determine the base year seat belt use rate. Go to htti)://www.ots.ca.gov/Grants/files/Tdf/seatbelt/belt.pdf for survey methodology and forms.) 6. To conduct Standardized Field Sobriety Testing (SFST) training for 150 officers by March 31, 2010. 7. To conduct 3 DUI/DL checkpoints by September 30, 2010. Note: For combination DUI/DL checkpoints, departments must issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Also, according to the Attorney General's Office all DUI/DL checkpoint operations must have signs reading "DUI/Driver's License Checkpoint Ahead." To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one location on any given day/ night. Each checkpoint should be highly publicized and visible. No occupant restraint citations will be issued at the checkpoints. OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval, will OTS fund checkpoint operations that begin prior to 1800 hours. 8. To conduct 10 DUI saturation patrols by September 30, 2010. OTS-38b GME STEP Overtime (Rev.10/08) { q •..; 1 1 GRANTS MADE EASY - STEP Overtime SCHEDULE A GRANT No: TBD GRANT DESCRIPTION Page 5 9. To conduct 10 special enforcement operations targeting red light running enforcement by September 30, 2010. 10. To conduct 10 special enforcement operations at or near intersections with a disproportionate number of traffic collisions by September 30, 2010. 1 I. To conduct 10 special enforcement operations targeting drivers exhibiting excessive speed by September 30, 000010. 12. To train 6 officers to properly conduct inspections of vehicles suspected of being equipped with illegal street racing equipment by January 1, 2010. 13. To conduct 3 special enforcement operations targeting vehicles suspected of being equipped with illegal street racing equipment by September 30, 2010. 14. To increase total department -wide seat belt citations as a percent of total hazardous or moving citations issued by 5 percentage points from the FFY 2008 base year rate (October 1, 2007 — September 30, 2008) of 10 % to 15 % by September 30, 2010. 15. To develop a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by December 31, 2009. Updated Hot Sheets will be distributed to patrol and traffic officers every three to four weeks. 16. To conduct 2 "Court Sting" operations to cite individuals driving from court after having their license suspended or revoked by September 30, 2010. 17. To increase the total department -wide number of vehicles impounded (30 day holds) by 10 % from the IFFY 2008 base year total (October 1, 2007 — September 30, 2008) of 3.94 to1394 by September 30, 2010. 18. To increase the Department's enforcement index 5 points from the IFFY 2008 base year rate (October 1, 2007 — September 30, 2008) of 20% to 25% by September 30, 2010. Note: To determine your department's appropriate hazardous citation level analyze your traffic enforcement index (total hazardous citations divided by fatal and injury collisions). Northwestern University teaches that a minimum traffic enforcement index of 25 is required to reach the citation threshold of effectiveness in reducing traffic collisions. If your city has a large number of out-of-town drivers, a traffic enforcement index in the 25-35 range may be more desirable. Out-of-town drivers are generally not reached through education and voluntary compliance programs. The recommended traffic enforcement index is a guide and not necessarily a rule. OTS-38b GME STEP Overtime (Rev. 10/08) GRANTS MADE EASY — STEP Overtime SCHEDULE A GRANT No: TBD GRANT DESCRIPTION Page 6 NOTE: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number of citations in pursuance of the goals and objectives hereunder. METHOD OF PROCEDURE: Phase I: Program Preparation Training and Implementation (October 1, 2009 — December 31, 2009) • The police department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • A draft news release will be submitted to OTS to announce the grant program. • If necessary, an ordinance or resolution will be submitted to allow for the establishment of the "Vehicle Impound Program" administrative tow fee. • All training needed to implement the program will be conducted this quarter. • All grant related purchases needed to implement the program will be made this quarter. • A seat belt survey will be conducted in October to determine the base year seat belt use rate. • In order to develop the "Hot Sheets", research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of a DUI conviction. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. Hot Sheets will be updated and distributed to traffic and patrol officers every three to four weeks. • The police department will meet with appropriate court personnel to help develop an operational plan to conduct court stings. • Implementation of the STEP program will be accomplished by deploying on an overtime basis personnel at high collision locations. DUI/Driver's License checkpoint site locations will have a history of significant alcohol involved collisions and/or DUI arrests. Phase II: Community Awareness (Throughout Grant Period) • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Phase III: Data Gathering and Analysis (Throughout Grant Period) • The police department will submit a Quarterly Performance Report (QPR) and Quarterly Evaluation Data Form, Schedule C, within 30 days following each calendar quarter. • The final QPR, Schedule C, and Executive Summary are due to OTS by October 31, 2010. OTS-38b GME STEP Overtime (Rev.10/08) ,, q n GRANTS MADE EASY — STEP Overtime SCHEDULE A GRANT No: TBD GRANT DESCRIPTION Page 7 • Reports shall be completed in accordance with OTS requirements specified in the Grant Program Manual, Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and Certifications (OTS-33) included within this agreement. METHOD OF EVALUATION: The Office of Traffic Safety will use the QPR data to determine whether the grant was successful. OTS will also select grants for monitoring reviews to ensure the accuracy of claimed costs. For example, OTS will review claimed costs to ensure they are supported by time sheets, vouchers, invoices, purchases, etc. ADMINISTRATIVE SUPPORT: This program has full support of the City of La Quinta, effort will be made to continue the activities after the grant conclusion. The La Quinta City Council has endorsed this grant by resolution. OTS-38b GME STEP Overtime q r (Rev. 10/08) 9 �h GRANTS MADE EASY — STEP Overtime SCHEDULE B-I GRANTNo. TBD NARRATIVE PERSONNEL COSTS: Overtime Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded operations may be conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal, Deputy, Community Services Officer, Dispatcher etc., depending on the titles used by the agency. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $35_13/hr to $74_I IA ._ Overtime reimbursement (OT hourly rate and benefit) will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. name and (Overtime benefits are usually between 9%- 18%of the hourly overtime rate) TRAVEL EXPENSE: In -State Costs are included for appropriate staff to attend conferences and training events supporting the grants goals and objectives and/or traffic safety. Funds may be used to attend OTS approved training. Anticipated travel and events include local mileage for grant activities and meetings, the PTS Seminar, OTS Summit, and, Cavanaugh & Associates. All conferences, seminars or training not specifically identified in the Schedule B- 1, must be approved by OTS. All travel claimed would beat the agency approved rate Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds Out -Of -State Appropriate staff will attend (N/A) in support of the grant goals and objectives. All out-of-state travel trips not included in the grant agreement must receive written approval from OTS. CONTRACTUAL SERVICES: None EQUIPMENT: Provide a brief narrative explanation and justification of equipment items requested on the Schedule B. OTS-38f GME STEP Overtime (Rev 10/08) ------ Comm ntEmml]: • Do nut include be. he in the eveb,ee rte. rtemiae ov.time benefits will not be accepted leopage has been previded items. benefits me umally between 115 GRANTS MADE EASY — STEP Overtime SCHEDULE B-1 GRANTNO. TBD NARRATIVE "Pen (10) Alco-Sensor FST PAS Devices - To replace aging, broken, or non-serviable on -hand PAS devices. Fifty (50) Child Safety Seats, (NHTSA Approved) - To provide occupant restraint devices for children during seatbelt and DUI program operations. Two Hundred (200) Child Bicycle Helmets (DOT Approved) - To provide bicycle safety helmets during seatbelt and intersection red light operations. Two Hundred Fifty (250), 28" reflective safety cones - To implement traffic patterns during DUI/License checkpoint operations. One (I) enclosed trailer - To provide portability and storage of equipment related to DUI/License checkpoint operations, acting as mobile booking platform during court stings, and related warrant sweep operations. One (1) electronic, variable messaging traffic sign with stand, PDA and power source - To supplement the required traffic messaging during DUI/License checkpoint operations, and seatbelt operations. OTHER DIRECT COSTS: Provide a brief narrative explanation and justification of items requested on the Schedule B for Other Direct Costs. f wo (2) Stop Signs with bases - To supplement the required and necessary equipment during a DUI/License checkpoint operation. Two (2) 36" reflective vinyl traffic signs "DUULicense Checkpoint Ahead" with stands. Thousand.(1',d06TST PAS device mouthpieces - Contributed to the operation of the FST PAS devices ling cone warning ligh s To supplement the clarity and safety of projected warning a operations during night hours INDIRECT COSTS: None PROGRAM INCOME: There will be no program income generated from this grant. ---- --- -------- -------- ------- -------- --------- OTS-38f GME STEP Overtime (Rev 10/08) Comment [m W]: • th. S he each line iu tde ad in ihC SChedYIC B Bnd Ib Ntended purpex Et die.mb.deach itanregaestad, irepphmble 6 e I mmnaterl Commett [OTS4]t • Hied Luttvctl intheprint wlndcw, chehge the" A.twhat?-w "D..t". 116 T4hf 4 4 a" COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Adoption of a Resolution Electing to Receive I Tax Revenues Pursuant to Health and Safety Code Sections 33607.5 and 33607.7 from the La Quinta Redevelopment Agency Project Area No. 1 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Resolution No. 2009-_ electing to receive tax revenues pursuant to Health and Safety Code Section 33607.5 and 33607.7 from the La Quinta Redevelopment Project No. 1. FISCAL IMPLICATIONS: The Redevelopment Agency will make annual fiscal mitigation payments to the City General Fund. The Agency will make these payments from non -housing revenue. For the three Fiscal Years since the most recent Project Area No. 1 amendment, the amount is estimated to be $275,000. The amount is expected to increase each year until Project Area No. 1 expires in 2034. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: Prior to 1994, redevelopment agencies were not required to have a time limit on establishing loans, advances and indebtedness. The California Redevelopment Law ("CRL") provides that a redevelopment agency must first incur debt before it receives tax increment revenue. Redevelopment agencies incur debt by entering into contracts that obligate the redevelopment agency to pay for services, improvements or affordable housing with tax increment revenue. 117 In 1994, the CRL was amended to require a time limit during which a redevelopment agency could enter into contracts to incur debt that would be repaid from tax increment revenue. The CRL limited this period to 20 years from the date the redevelopment project was adopted. In 2002, the CRL was amended to eliminate this time limit. This was done to partially mitigate Education Revenue Augmentation Fund (ERAF) payments redevelopment agencies made to local school districts to reduce the State budget deficit. If a redevelopment agency elected to amend their redevelopment plan to eliminate this time limit, they were then required to make fiscal mitigation payments to taxing agencies that did not have pre-existing agreements. The CRL establishes a payment formula; cities and counties that had redevelopment agencies were eligible to receive a portion of these statutory fiscal mitigation payments. Project Area No. 1 In 2003, the City Council amended La Quinta Redevelopment Project No. 1 to eliminate the time limit to incur debt (the time period was 20 years from the date the Redevelopment Project was adopted (1983) or 2003). This action initiated fiscal mitigation payments to those entities that did not have fiscal mitigation agreements; these entities are the Coachella Valley Public Cemetery, the Riverside County Superintendent of Schools, the Coachella Valley Parks and Recreation District, the Riverside County Resource Conversation District, and the City of La Quinta. In 2008, the Riverside County Auditor reviewed the Agency's statutory fiscal mitigation payments. This was done as part of AB 1389, which was adopted in 2008, and required county auditors to review all redevelopment agencies to insure that school districts were receiving proper fiscal mitigation payments. The State General Fund pays school districts the property tax revenue that is allocated to redevelopment agencies. During this review, the Riverside County Auditor recommended that the City of La Quinta formally adopt a resolution electing to receive its statutory fiscal mitigation payment. The attached resolution notifies the Agency that the City elects to receive its statutory fiscal mitigation payments. In adopting this resolution, the City will receive payments until Project No. 1 expires in fiscal year 2033-34. These payments are made from annual tax increment revenue after the first 20% of the revenue is deposited into the Housing Fund. This action affects only Project No. 1; Project No. 2 may begin making fiscal mitigation payments to the City if the time limit to incur debt is eliminated later this year. The Project No. 2 time limit is instituted in May 2009. Staff will be recommending that the Agency eliminate this time limit as part of the Project No. 2 Redevelopment Plan Amendment the Agency is processing to add the Washington Street Apartments, and adjoining vacant property, to Project Area No. 2. 118 FINDINGS AND ALTERNATIVES: The options available to the City Council are as follows: 1. Approve Resolution No. 2009-_ electing to receive tax revenues pursuant to Health and Safety Code Section 33607.5 and 33607.7 from the La Quinta Redevelopment Project No. 1; or 2. Do not approve Resolution No. 2009- electing to receive tax revenues pursuant to Health and Safety Code Section 33607.5 and 33607.7 from the La Quinta Redevelopment Project No. 1; or 3. Provide staff with alternative direction. Respectfully submitted, I L John M. Falconer, Finance Director Approved for submission by: 044:�? Gt/�'�-- Thomas P enovese, City Mar) ger 119 Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ELECTING TO RECEIVE TAX REVENUES PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33607.5 AND 33607.7 FROM THE LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1 WHEREAS, The City Council of the City of La Quinta ("City Council") and the La Quinta Redevelopment Agency ("Agency") in 2003 amended La Quinta Redevelopment Project No. 1 to eliminate the time limit to incur debt (the time period was 20 years from the date the Redevelopment Project was adopted (1983) or 2003);and, WHEREAS, Pursuant to Health & Safety Code Section 33607.7, this action initiated fiscal mitigation payments to those entities that did not have fiscal mitigation agreements; these entities are Coachella Valley Public Cemetery, the Riverside County Superintendent of Schools, the Coachella Valley Parks and Recreation District, the Riverside County Resource Conversation District, and the City of La Quinta; and, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City elects to receive all payments pursuant to Health & Safety Code Sections 33607.5 and 33607.7 relating to the amendment to the La Quinta Redevelopment Project No. 1 referenced above, commencing as of fiscal year 2004-2005, and each fiscal year thereafter. SECTION 2. The City Council directs staff to transmit a copy of this Resolution to the La Quinta Redevelopment Agency and the Auditor Controller of the County of Riverside. 120 Resolution No. 2009- Electing to Receive Tax Revenues Adopted: February 17, 2009 Page 2 PASSED, APPROVED AND ADOPTED this 17th day of February, 2009 by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney Twivl 4 aCP Quutr6j AGENDA CATEGORY: BUSINESS SESSION: / COUNCILIRDA MEETING DATE: February 17, 2009 CONSENT CALENDAR: ITEM TITLE: Consideration Of Development and STUDY SESSION: Expansion of Dog Parks at Various Park Locations PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. The Community Services Commission recommends the development of a dog park at Seasons Retention Basin and the expansion of the dog park at Pioneer Park. FISCAL IMPLICATIONS: Funding for the dog parks will be requested in the Capital Improvement Program for Fiscal Year 2009-2010 using Quimby Funds. The cost to develop a 20,000 square foot dog park at Seasons Retention Basin is estimated to be $89,197. The cost to develop a 20,000 square foot extension to the dog park at Pioneer Park is estimated to be $109,780. These cost estimates include design, inspection, administration, and contingency. Additional funding for the annual operations of the new dog parks would need to be added to the Park Maintenance Budget within the General Fund. The operations cost to maintain the dog park extension at Pioneer Park will increase the current maintenance budget by an estimated $47,000. Since the Seasons Retention Basin is currently being maintained with turf and irrigation, the annual operations cost will increase by an estimated $15,000 due to the higher level of service and use. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On October 5, 2008, a letter from Roger Hopkins was submitted to the City Council requesting additional dog parks in the City (Attachment 1). The City currently has two dog parks; one located at Fritz Burns Park and one at Pioneer Park. 1�L City Council directed staff to research the potential for additional and expanded dog parks in the City. Staff prepared several alternatives for the Community Services Commission to consider that addressed the pros and cons of several sites including development costs and ongoing maintenance. Costs include fencing, irrigated turf (with the exception of two open space site considerations), shade structures with benches, bollards and/or low-level lighting, drinking fountains for both residents and dogs, and dog bag dispensers with signage. On January 12, 2009, the Community Services Commission reviewed staff's recommendations and listened to public comment regarding dog parks within the City. Some residents expressed their desire to have off -leash dog areas in open spaces such as the Cove Oasis. Residents also commented that they felt the Seasons Retention Basin has enough room to develop a dog park that is larger than half an acre. The Commission approved the Seasons Retention Basin and Pioneer Park sites with an amendment to include shade structures and signage for Seasons Retention Basin. Following direction from City Council, staff will proceed with design and cost estimates and conduct the necessary CEQA review and documentation processes. The following sites (Attachment 2) were considered: 1. Top of the Cove Retention Basin - Located directly south of the Cove parking lot, this area is owned by Coachella Valley Water District (CVWD). The Water District was contacted and due to liability concerns, they do not want CVWD retention basins used for dog parks. 2. Property along Avenida Bermudas directly east of the Top of the Cove - This property is located northeast of the Cove Oasis parking lot. It is outside of the Multi - Species Habitat Conservation Plan (MSHCP) and could provide for a large linear dog park adjacent to the Top of the Cove. This location would provide for a dog park in the Cove where residents could run dogs off -leash which is currently a challenge in this area. In discussions with the Cove Neighborhood Association, they have expressed concern regarding this location and any proposed development at this site. This site would also not be recommended for irrigated turf and low-level lighting due to its location in an open space area. A landscape architect provided a preliminary design and cost estimates for this location with low-level lights and limited turf for the sitting area. The estimated cost to design and develop a dog park at this location is $252,582. 3. Fritz Burns Park- The current dog park is 2,700 square feet for small dogs and 4,980 square feet for large dogs. It is landlocked between two parking areas, a street, and an arbor to the north. Adding more space for a dog park to this location could be considered but it would remove the active play areas used by residents. This park has numerous rentals throughout the year for family and group picnics and is considered an active use facility. This park is not recommended due to active recreational use by the public. 4. Seasons Retention Basin- This City owned facility is located on Cloud View Way on the northeast side of Adams Elementary School. This area is a grassed 5 acre 12J retention basin. Staff has discussed this site with the Public Works Director regarding the use of this site for both water retention and a portion on the east end for dog use. After some rain events, the area may be wet for dog use but for most of the year, the area would be suitable for a dog park. Since the turf and irrigation already exist at this location, the cost to develop a 20,000 square foot dog park (under a half of an acre) is estimated to be $65,000. Operation costs would increase slightly for the additional trash pick-up due to increased facility use, as well as increased electrical costs for the low-level lighting since the property is currently maintained by the City. 5. Pioneer Park- The current dog park is 8,924 square feet for small dogs and 10,494 square feet for large dogs. Directly east of the dog park is a 20,000 square foot well - site location owned by CVWD. CVWD has indicated that they would consider allowing for the expansion of the current large dog park into the well site area which would include expanding the fence to the east and providing irrigation, turf, and an additional seating area. This expansion could provide for the needed area for larger dogs. CVWD would still retain the right to develop the well -site and add the requested improvements in the future. Residents using this dog park have also requested low- level lighting to use the facility in the evenings. Estimated cost to develop the CVWD well -site is $80,000. The annual operations budget for this park is estimated to increase by $47,000 for a total annual cost of $115,000. 6. Monticello Park- This 4 acre park site is located in the Monticello community on Fred Waring Drive at the northeast corner of the City. This site has irrigated turf and is large enough to add a 20,000+ square foot dog park. The cost to construct a 20,000 square foot dog park would be $65,000. Operations costs would increase slightly for the additional trash pick-up due to increased facility use, as well as increased electrical costs for the low-level lighting. This site may be considered in the future but due to the park location, it would not be a convenient location for most La Quinta residents. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approval to design the development of a dog park at Seasons Retention Basin and the expansion of the dog park at Pioneer Park as Capital Improvement Projects for Fiscal Year 2009-2010;or 2. Do not approve to design the development of a dog park at Seasons Retention Basin and the expansion of the dog park at Pioneer Park as Capital Improvement Projects for Fiscal Year 2009-2010; or 3. Provide staff with alternate direction. 124 Respectfu y Submitted Edie ylto Community Services Director Approved for submission b C � lye Thomas P. Genovese, City Manager Attachments: 1. Letter from Roger Hopkins 2. Potential Dog Park Sites 125 Attachment a Petulant Pet Owners of La Quinta City of La Quints The Honorable Don Adolph, Mayor 78-495 Calle Tampico La Quinta, CA 92247 October 5, 2008 c ? i ,( OCT 7 2008 I; S DEPT Dear Sir. We enjoyed inviting you to our home along with the other candidates for Mayor and City Council. Although our gathering was small, our cry for help reaches a multitude of our citizens who are loving dog owners. Our message is simple, we need larger and better dog parks throughout the city with perhaps the largest centrally located near the Old Town. We believe that the central dog park should include a water feature where dogs can swim and cool off. Other items which are common sense and seemly lost in prior attempts would be adequate shade, benches (preferably in the shade), water fountains for the dogs, lawns, and of course throw in a few rabbits for the dogs to chase, then I believe everyone will be happy. As to the existing dog parks, the Fitz Burns dog park should have the dividing fence removed and made into a larger park for small dogs. This park also needs more shade and water. The park off of Miles could be expanded also in such a way to give more room for larger dogs as it is too crowded and additional space could be provided for small dogs. The Miles park could be landscaped in a way that it does not interfere with the Eisenhower Hospital project. Petulant Pet Owners of La Quinta "Off leash" areas would be a welcomed relief for those that like to hike and run with their dogs and should be considered as part of any comprehensive plan. Part of any "off leash" program should be a common sense safety and responsibility program or pamphlet which is procured with any dog license. In summary, we need your help in putting together a program which makes sense for the dog owners and not necessarily what is convenient for the City of La Quinta, as this approach has been proven not to work. We realize to implement any new parks will take time to bring to fruition, but with the present intolerable conditions some remedial action must be taken so that Animal Control officers and responsible citizens are not at cross purposes. A program of "off leash" or "dog friendly" hours in some of the existing parks may be a baby step towards a more comprehensive program and not engender much expense for the city. 0( 1 RogHopkins, representative 127 City of La Quinta w D Potential Dog Park Sites ? 109 S N 128 Tvf 4 4 QU&M COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Consideration of a Memorandum of Understanding between the County of Riverside and the City for Museum Operations RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Memorandum of Understanding (MOU) (Attachment 1) for Museum Services between the County of Riverside and the City to be in effect from February 20, 2009 through June 30, 2010 and authorize the City Manager to execute the MOU. FISCAL IMPLICATIONS: As part of the MOU for Library services between the County of Riverside and the City, the County retains funds to pay for Library operations and County administrative fees. After appropriate deductions by the County, the City receives 100% of the remaining revenues in a City Library Fund which are then used for additional Library and Museum expenses as determined by the City. The budget for Fiscal Year 2008-2009 is $250,714 for costs associated with the museum. If approved, the amount paid to the County for Museum operation expenses for the remainder of Fiscal Year 2008-2009 is estimated to be $67,968. Library Services and Systems, Inc. (LSSI) proposes the annual Museum operating expenses to be $171,300 annually plus $9,950 for administrative costs for a total of $181,250. The cost includes staffing and management of the facility including the museum store, development and implementation of programs, services and exhibits in the three galleries. The Museum will continue to utilize volunteers to assist with the programs. The City will continue to budget for janitorial, landscape maintenance, utilities, and other costs associated with the facility and grounds estimated at $75,000 annually which are also paid from the City Library fund. CHARTER CITY IMPLICATIONS: None. `'1 BACKGROUND AND OVERVIEW: On October 14, 2008 the City initiated an interim agreement with the County to provide management services at the Museum while options for museum management were being considered. The County Historian, under the management of the County Librarian and Community Services Director, has been fulfilling the position as Interim Museum Manager. During that time, the interim manager has developed new services, and programs and exhibits in collaboration with the La Quinta Historical Society and the La Quinta Arts Foundation. The proposal from LSSI to the Riverside County Library System and the City (Attachment 2) includes the following highlights: Qualified staff for the museum operation and customer service Planning museum programs and exhibits Conduct research'and collection Manage budget and administrative functions Create and sustain outreach efforts on behalf of the Museum Consider American Association of Museum credentialing Provide grant writing research and expertise Work cooperatively with the La Quinta Historical Society and other nonprofits Provide stewardship of the museum assets and collections Coordination of the master index of collections Under the MOU, the ultimate control over the Museum remains with the City. The MOU provides: The Museum Manager provided by LSSI shall report to the City's Director of Community Services. The Museum Manager shall meet and coordinate with the Director of Community Services on an as needed basis. While the day-to-day operations of the Museum shall be carried out by the Museum Manager, the overall management of the Museum shall be under the direction of the Director of Community Services. Ms. Johnson, County Librarian, and Mark Smith, LSSI Administrator, have indicated they will be in attendance to answer any questions the City Council may have. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Memorandum of Understanding for Museum Services between the County of Riverside and the City to be in effect from February 20, 2009 through June 30, 2010 and authorize the City Manager to execute the Memorandum; or 130 2. Do not approve a Memorandum of Understanding for Museum Services between the County of Riverside and the City to be in effect from February 20, 2009 through June 30, 2010 and do not authorize the City Manager to execute the Memorandum; or 3. Provide staff with alternative direction. Respect ully submitted, Edie Hylton Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Museum Memorandum of Understanding 2. Proposal to the City ATTACHMENT 1 MEMORANDUM OF UNDERSTANDING TERMS AND CONDITIONS TO PROVIDE INTERIM MANAGEMENT OF THE LA QUINTA MUSEUM 1.0 PARTIES AND DATE This Memorandum of Understanding (the "Memorandum") is made by, between, and among the COUNTY OF RIVERSIDE ("County') and the CITY OF LA QUINTA ("City") for a period beginning this day of 2009 and terminating the 30" day of June 2010, with an additional three year option which may be exercised if both parties agree to exercise the option 2.0 PROPOSALS County acting on behalf of the Riverside County Library System, Library Systems & Services, LLC ("LSSI") proposes to provide management services of the La Quinta Museum ("Museum") for the City. 3.0 SCOPE OF WORK 3.1 Using contract staff provided by LSSI, the Riverside County Library will provide 40 hours per week of management services to the City for the purpose of operating the Museum. The Museum Manager will be an individual with expertise in the following areas: a. Local history b. Cultural programming C. Facilities management d. Personnel management e. Budgeting and purchasing f. Community Relations g. Outreach h. Customer Services 3.2 During the period of management the Museum Manager will perform the following tasks: a. Onsite management of the daily operations of the Museum 40 hours per week b. Hire and manage the Museum staff C. Direct special projects, including the installation of special exhibits d. Stewardship of the assets of the Museum and museum collections Page 1 of 4 1 2 e. Represent the Museum to the public, press, local government, local history groups, and other organizations and individuals. f. Manage the work of Museum volunteers g. Publicize and promote Museum activities, programs, and exhibits. h. Advise the City on matters pertaining to the operation of the Museum. i. Other tasks associated with the operation of the Museum as required by the City 3.3 The Museum Manager provided by LSSI shall report to the City's Director of Community Services. The Museum Manager shall meet and coordinate with the Director of Community Services on an as needed basis. While the day-to-day operations of the Museum shall be carried out by the Museum Manager, the overall management of the Museum shall be under the direction of the Director of Community Services. 4.0 EXPENSES 4.1 The parties acknowledge and agree that monies from the City Library Fund established pursuant to the October 19, 2004 Memorandum of Understanding will be used for all Museum operating expenses, including the payment of the fee outlined in Section 6, below. 4.2 The Museum Manager will work with the Community Services Director to prepare an annual operating budget and maintain expenses within the budget. 4.3 Any sales from the museum store and admissions will be deposited into the City's Museum revenue accounts and will be the sole property of the City. All expenses for inventory of the store will be included within the approved operating budget. All pricing for museum store items will be approved by the Director of Community Services. 5.0 INDEMNIFICATION AND HOLD HARMLESS 5.1 Indemnification by City. City shall indemnify and hold County, LSSI, their officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of City, its officers, agents, employees, volunteers subcontractors, or independent contractors, for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this Agreement to the extent that such liability is imposed on County by the provisions of California Government Code Section 895.2 or other applicable law, and City shall defend at its expense, including Page 2 of 4 • 13:; attorney fees, County, LSSI, their officers, agents, and employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions. 5.2 Indemnification by County. County shall indemnify and hold City, its officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of County, LSSI, their officers, agents, employees, volunteers, subcontractors, or independent contractors, for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this Agreement to the extent that such liability is imposed on City by the provisions of California Government Code Section 895.2 or other applicable law, and County shall defend at its expense, including attorney fees, City, its officers, agents, employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions. 6.0 FEE SCHEDULE The total cost of management of the Museum will be $249,218. This amount will be billed to the City by the Riverside County Library System for the period of service under this proposal. This cost assumes all staff and expenses for the museum operation. The City will be responsible for landscape maintenance, custodial services, replacement or maintenance of lighting, utilities, and repair or replacement relating to the museum. 7.0 ADDITIONAL PROVISIONS 7.1 In all cases, the language in all parts of this Memorandum shall be construed simply, according to its fair meaning and not strictly for or against any Party, if being agreed that the Parties or their agents have all participated in the preparation of this Memorandum. 7.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior oral or written statements or agreements between the Parties regarding the operation of the La Quinta Museum. 7.3 This Memorandum does not alter the terms of that certain Library Memorandum of Understanding ("MOU") by and between the City and the County dated October 19, 2004, and the MOU remains in full force and effect. 7.4 This Memorandum does not alter the terms of that certain Replacement Cooperation Agreement ("Cooperation Agreement") between the County, the City, and the La Quinta Redevelopment Agency dated Page 3 of 4 134 December 21, 1993, and the Cooperation Agreement remains in full force and effect. IN WITNESS WHEREOF, County and City have executed this Memorandum on the date(s) written below: CITY OF LA QUINTA By: Thomas P. Genovese City Manager Dated: ATTEST: By: Veronica J. Montecino, CMC Deputy City Clerk APPROVED AS TO FORM Bv: M. Katherine Jenson City Attorney LIBRARY SYSTEMS AND SERVICES, LLC. By: Mark Smith Library Administrator COUNTY OF RIVERSIDE in Chair, Board of Supervisors Dated: ATTEST: Clerk of the Board APPROVED AS TO FORM: By: Pamela J. Walls Interim County Counsel Page 4 of 4 135 ATTACHMENT 2 Proposal to the City of La Quinta To Provide Management of the La Quinta Museum From Library Systems & Services, LLC And the Riverside County Library System 3392-A Durahart Street Riverside, CA 92507 January 22, 2009 Proposal Acting on behalf of the Riverside County Library System, Library Systems & Services, LLC (LSSI), proposes to manage daily operations of the La Quinta Museum for the City of La Quinta. Scope of work: Using contract staff provided by Library Systems & Services, the Riverside County Library System will manage all aspects of the operation of the La Quinta Museum. The management functions to be provided include the following: Qualified staff for all museum positions — LSSI will recruit, hire, train, and supervise all employees working at the La Quinta Museum. At minimum, that staff will include: • One full-time (40 hours per week) Museum Manager (qualifications fully stated below) • Minimum of 40 hours operational and administrative support Planning museum programs/exhibits — The Museum Manager —in consultation with LSSI staff, City staff, and other stakeholder groups —will plan and execute continuous exhibits and programs of a wide variety at the Museum. The priority of these programs will be to showcase the historical significance of La Quinta, its individuals, families and events, their experience, and the impact they have had on shaping the City and the region. The Museum Director will also feature cultural and arts programming and exhibits of local and national prominence. (A list of programs planned by the Interim Museum Director for the coming months can be found in Attachment A of this proposal.) Conduct research and collection — Emphasizing La Quinta's history as well as the culture of the City of La Quinta and the region, the Museum Manager will conduct research and evaluate items for acquisition by the Museum. Acquisition of materials for the Museum will be consistent with guidelines and priorities established by the City of La Quinta and will always be subject to approval and collaboration with City officials. Managing budget and other administrative functions — in consultation with the City of La Quinta staff, the Museum Manager will oversee and direct the daily administrative functions of the Museum, including establishing and living within a budget, ensuring that purchases are made in a timely manner and that accounts receivable are processed for payment expeditiously. Create and sustain outreach efforts on behalf of the museum — A portion of the Museum Managers time will be spent outside the building or in contact with persons outside the museum. In addition to the collaboration with the La Quinta Historical Society, the Museum Manager will also outreach to and actively involve a variety of other local individuals and groups including City staff, local and regional arts groups, libraries, schools, senior center, local recreational groups, chambers of commerce, among many others. These connections are of critical importance in creating a vital and sustainable program of historical, cultural and arts programming that is supported by the community and all its constituent groups. As the City of La Quinta 137 has an extensive Public Art Collection throughout the city, collaborative Art Appreciation outreach events will be created with local schools and the public at large. Further involvement between the Museum and City officials may include inventorying and participating in the selection of new public art pieces. Another significant outreach aspect of the Museum Manager's time will be in redesigning and updating Museum web pages to reach the widest audience possible, and advancing the latest creative Web 2.0 applications for the Museum such as online display of exhibits/collections and interactive web delivered content. American Association of Museums credentialing — The City of La Quinta desires to obtain the status of an accredited museum for promoting exhibits of a National stature and prominence. Accreditation will also help in the preparation of grant applications which the museum is in a position to garner. The accreditation process is a complex, multifaceted process with the American Association of Museums (AAM) credentialing committee and an area which Riverside County Library System/LSSI personnel can assist with. vide Grant application writing research and expertise — Working with City representatives a number of grant funding opportunities for the museum will be researched and prepared where appropriate. Work cooperatively with the La Quinta Historical Society — We recognize the La Quinta Historical Society as a key partner in realizing the mission of the La Quinta Museum and intend to actively reach out to the Historical Society to consult on programming and activities at the museum as well as to craft a long-term plan and relationship for development of museum resources and preservation of the history and culture of La Quinta. vide responsible stewardship of museum assets and collections — This responsibility includes not only the physical building itself, but also the museum collections and the contents of the facility. Using industry standards for collection preservation, the Museum Manager will actively coordinate with the La Quinta Historical Society to catalog, preserve and maintain materials housed at the Museum facility as well as in the off -site storage facility maintained by the Historical Society. Pre- and Post - Business Recovery Planning exercises for the site and collections with the appropriate City departments will also be included. Coordination of Master Index of museum collections — Working collaboratively with the La Quinta Historical Society, the Museum Manager will coordinate a project to create a Master Index of museum holdings using Past Perfect IV, the museum industry standard software. This project will be completed by June 30, 2009. Qualifications and responsibilities of the Museum Manager The Museum Manager will be an individual with education and expertise in the following areas: • Archival assessment and acquisition management of potential museum artifacts, documents and collections • Conservation and preservation management of museum assets • Environmental monitoring of museum artifacts, collections and facilities ,,,--, 138 • Pre- and Post -Business Recovery Planning of museum assets and facilities • Local history exhibits and programming • Cultural programming • Facilities Site management • Personnel management • Budgeting • Community relations • Outreach • Customer service • American Association of Museums credentialing processes • Grant application writing procedures • Public Art • Web 2.0 applications features Specific duties of the Museum Manager include the following tasks: • Manage the daily operations of the Museum • Supervise the work of museum staff • Direct special projects, including the installation of special exhibits • Represent the Museum to the public, press, local government, local history groups, and other organizations and individuals • Manage the work of museum volunteers • Publicize and promote museum activities, programs and services • Advise the City on matters pertaining to the operation of the Museum • Assist in the recruitment of a new museum manager • Other tasks associated with the operation of the Museum. Qualifications and responsibilities of museum staff In addition to the Museum Manager, LSSI will provide a minimum of 40 hours per week of staff support for the La Quinta Museum. The La Quinta Museum staff will be individuals with experience in business operations in a public or private setting, excellent customer service skills, and a commitment to the mission and goals of the Museum. Specific duties to be performed by the Museum staff include • Greeting the public • Orienting volunteers for activities and front -desk duties of the museum, including paperwork for completing back -ground checks on volunteers • Helping with tours and setting up and taking down exhibits • Assisting the Museum Manager with projects and activities • Coordinating First Friday events with the public and performers • Reconciling accounts for the gift shop and handling financial transactions throughout the day. Also weekly reports and cash management of the Museum. • Building custodial duties, including checking for graffiti, minor painting, sweeping, mopping if need be before the maintenance people arrive. Reporting of building issues to museum manager. • Making flyers for distribution for community events • Helping with scheduled museum activities at the adult and children's level 139 • Monitoring archival conditions such as temperature and humidity, daily condition of exhibits • Handling opening and closing functions at the Museum LSSI will give preference in hiring to existing staff of the museum Supervision of the La Quinta Museum within LSSI and the Riverside County Library System The La Quinta Museum Manager will report to the Desert Zone Manager, one of three regional managers in the Riverside County Library System. The Desert Zone consists of 11 library facilities in the following locations: Anza, Cathedral City, Coachella, Desert Hot Springs, Idyllwild, Indio, La Quinta, Lake Tamarisk, Mecca, Palm Desert, and Thousand Palms. The Desert Zone also includes one bookmobile. It is the responsibility of the Desert Zone Manager to ensure smooth operations between these locations and to work with library staff to ensure the highest possible level of library services. The Desert Zone Manager will meet regularly with the Museum Manager to ensure accountability, customer satisfaction, and a consistently high level of public service in the La Quinta Museum. The Desert Zone Manager reports to the Riverside County Library System Administrator. In addition to this, a formal line of supervision provided by the Desert Zone Manager, the Riverside County Local History Librarian will provide technical advice and support to the La Quinta Museum Manager especially in the area of program development, planning exhibits, and outreach to other agencies in the region with common interests and purpose. This position is currently occupied by the individual that serves as the La Quinta Museum Manager on an interim basis beginning in October 2008. The support provided by the Local History Librarian will provide a critical link and assistance to the position by linking the La Quinta Museum to the broader work of the Riverside County Library System, including collaboration to provide materials and programming to the Museum. Further, the Riverside County Library System Local History Librarian will be able to assist with the desired City of La Quinta American Association of Museums (AAM) accreditation process, grant writing, public art activities and events, along with sharing with the Museum Manager ties to other organizations in La Quints, the Desert and surrounding regions. This will allow the Museum to be fully connected to the wider community of institutions and agencies in the region and nationally that can support and collaborate with the La Quinta Museum. Administrative support of the La Quinta Museum operation In addition to on -site operation of the Museum, LSSI will provide a variety of off -site management support services. These services include the following: • Human resources — LSSI's West Coast HR Manager, Betsy Messemore, will provide support in hiring, performance review, records maintenance, benefits support and counseling as well as most other phases of employee support. Payroll is handled from LSSI's Germantown, Maryland, offices. • Bookkeeping — Sheryl Smith, manager of LSSI's West Coast office, provides support for all accounts receivable and accounts payable functions, provides budget analysis, account balance information and other bookkeeping functions. 140 Sheryl also orders all office supplies for LSSI locations. Other bookkeeping functions are supported by LSSI's Germantown, Maryland, office. • Automation support — LSSI's Automation Team led by Luther Brady, provides computer and technology support including PC and network maintenance, phone support (including mobile phones), and support of other equipment such as printers, scanners, projectors, etc. Assistance for web page development and Web 2.0 technologies is also available. • Graphics — LSSI West Coast employs a graphic artist, Yesenia Araiza, who is available to create artwork to support programs at the Museum. Yesenia's designs are very professional and have won awards from the California Library Association and other groups. • Delivery —As an organization affiliated with the Riverside County Library System, the La Quinta Museum would receive regular van delivery service from the Riverside County Library System, which is, in turn, linked to the Riverside County Administrative Office and other regional libraries. • Training and technical support — La Quinta Museum staff will be able to participate in all internal LSSI training opportunities, including the annual Riverside County Library System staff development day, an in-service training program that covers a wide variety of topics, many of which will be of interest to Museum staff. 141 Pricing LSSI proposes the following prices for services described in this proposal Staffing is minimum of 2 FTEs: Museum Manager 1.0 FTE Museum Staff 1.0 FTE Sample budget Description Amount Staff salaries and frin a benefits 118,500 Total personnel costs 118,500 Other direct costs Contract services Exhibits and programs) 20,000 Technical assistance contracts 3,000 Services and supplies 20,000 Printing 4,000 Member dues 500 Subscriptions 300 Advertising 5,000 Total direct charges 52,800 Total museum operations $171,300 Monthly charge $14,275.00 142 LSSI Overview LSSI is the one of the oldest and largest firms offering contracted management and various support services to libraries of all types from the Smithsonian Institute and the Library of Congress to public, academic, K-12 and special libraries. The company maintains a depth of experience in all aspects of librarianship and brings a flexible approach to meet the specific needs of each of its clients. We hire the best library professionals to manage our libraries and other organizations. Brief Description of LSSI LSSI has performed library services and managed libraries for more than twenty years. Founded in 1981 by a group of library professionals dedicated to library service support and library automation services, LSSI has provided library management teams to achieve outstanding results. We have excelled not only in traditional library services such as reference, collection development, book circulation and materials cataloging and processing, but also in the application of emerging library technologies to increase patron access and speed document delivery. LSSI's current customers include among others the Library of Congress, the Smithsonian Institution, the Riverside County Library System, the Finney County Kansas Public Library, the Jackson County Oregon Library Services, and public libraries for the cities of Redding and Moorpark, California, Germantown, Tennessee, Collierville, Tennessee, Leander and Red Oak, Texas, and the San Jacinto Unified School District. For many of these clients we have provided services through all phases of building projects including needs assessments, building program development, space utilization studies, building renovations and new building projects. We have assisted the cities of Temecula and Calabasas in obtaining Proposition 14 Bond Act grants and completed about twenty successful facilities projects with the Riverside County Library System with eight more in various stages of planning and construction. LSSI has provided museum -related work for a number of clients over the years, including the Smithsonian Institute and for other libraries that have archival or display collections. The same principles of organizational management that apply to libraries apply as well to museums, including the guardianship of public resources, a commitment to public education, a sensitivity to the cultural needs of communities, a high customer service ethic, and an attention to detail in the responsible management, conservation and preservation of a collection of materials. 11 .... 140 Project Personnel Mark Smith Mark Smith has over 24 years of experience as a library manager and administrator, and is currently LSSI's Vice Vice -President for President for Public Library Operations for the west coast and the Public Library Administrator for the Riverside County Library System where his Operations/West responsibilities have included building project management and building program development for RCLS facilities including preparation of building programs for numerous new facilities. Mark will indirectly oversee the La Quinta Museum operation. Barbara Bowie Barbara Bowie has served as the manager for the Desert Zone of the Riverside County Library System since LSSI began Desert Zone operating the library system in July 1997 and worked with the Manager, Riverside County Library System for many years prior to that date. She County Library currently supervises staff and operations in 11 libraries and one System bookmobile, including the La Quinta Public Library. Barbara would directly supervise the La Quinta Museum Manager. Sherry Martinez Sherry Martinez has significant experience in the operation of library programs and local history projects, as well as archival Local History management, grant writing and credentialing processes. She is Librarian/Archivist an active member of the Society of American Archivists and California Society of Archivists. Sherry is currently employed as the Local History Librarian for the Riverside County Library System. She has initiated a number of ambitious and highly successful exhibits, programs, and other activities promoting a broad view of the cultural and historical heritage of Riverside County, as well as national themes encompassing Black History, Women's History, National Archives, Hispanic and Native American heritages among others. Sherry has been the acting Manager of the La Quinta Museum since October 2008. Under this proposal, Sherry would provide technical assistance to the permanent Museum Manager. Museum Staff Museum staff at 40 hours per week would support the work of the Museum Manager and ensure the smooth operation and management of the La Quinta Museum and the responsible stewardship of the Museum collections and facility. 141', Museum LSSI recognizes museum volunteers as a valued and integral Volunteers part of the operation of the La Quinta Museum. LSSI would continue the tradition of providing rewarding volunteer opportunities for members of the community and rely on the expertise of volunteers to enrich the experience of visitors to the La Quinta Museum. Appendix A Planned Programs and Activities for the La Quinta Museum for 2009 A number of events and activities are scheduled for the La Quinta Museum for the coming 2009 year. Collaborative efforts between the La Quinta Museum and the La Quinta Historical Society include a Brown Bag Lunch series, Pre -School Story Time, and special events throughout the year such as the recent Museum Holiday decorating, etc. La Quinta Historical Society members will also assist, through their volunteer efforts, in City of La Quinta Museum/Riverside County Library System/LSSI jointly sponsored museum events such as First Friday, Veterans History Project, Presidents' Day, Women's History Month, etc. Two significant events, the Bicentennial of Abraham Lincoln's birth, and the United Nations UNESCO International Year of Astronomy, occur in 2009 and are interwoven into museum events, programming and exhibits presented throughout the year. A detailed list of monthly 2009 City of La Quinta Museum collaborative exhibits, programming and events with the La Quinta Historical Society, La Quinta Arts Foundation and various other local and regional organizations is presented below. Janua No First Friday event due to Holiday Season Film shoot with CBS Desert affiliate January 71h showcasing the La Quinta Museum and its upcoming programs and events for the next quarter. "Tantalizing Teapots," a collaborative project with the La Quinta Arts Foundation. Exhibit runs through March 8, 2009. The Arts Foundation will also collaborate with the Museum on 3 programming events in the January — March timeframe related to the teapot exhibit— 1) Herbal Tea Seminar in January, 2) Master Tea Ceremony in Ceremonial Dress in February, and, 3) Taiko Drummers Finale in March. A Plain Air reception, a collaborative project with La Quinta Arts Foundation, is scheduled for January 9, 2009. "Picturing America", a collaborative exhibit project for Gallery "A" with Riverside County Library System/LSSI, running from January 14 to May 30, 2009. Three Veterans History Project outreach programming events, a collaborative effort with Riverside County Library System/LSSI with decorations/refreshments furnished by the La Quinta Historical Society. Speakers from Palm Springs Air Museum and the General Patton World War II traveling exhibition are arranged for the events. Special event with Les Brown Jr. to present artifact(s) of historical value to the La Quinta Museum on January 18th as part of the Bob Hope Chrysler Golf Classic. :.,.. 146 Pre-school storytime with craft, a collaborative project with the La Quinta Historical Society with the Living Desert Wildlife and Botanical Park who will provide animals and reptiles for the children to view. February — National Black History Month First Friday event "Karen Wilson — UCR Historian" — performing arts event celebrating Black History Month, a collaborative project with Riverside County Library System/LSSI. Pre-school storytime with craft, a collaborative project with the La Quinta Historical Society and the Living Desert Wildlife and Botanical Park who will provide animals and reptiles for the children to view. Two Presidents Day related events - 1) celebrating the Bicentennial of Lincoln's birth with "Unusual Pets of Abraham Lincoln" and 2) "The Pet Menagerie of Teddy Roosevelt"- both are collaborative adult events with Riverside County Library System/LSSI, the La Quinta Historical Society and the Living Desert Wildlife and Botanical Park. Lincoln Penny Contest — a collaborative effort with La Quinta Historical Society, Riverside County Library System/LSSI. Possibly a "Best Designed Lincoln Stovepipe Hat" contest. "An Afternoon with the Riverside County Archivist" — Jim Hofer, a project with Riverside County Library System/LSSI and La Quinta Historical Society. March — National Women's History Month First Friday event — Taiko Drummers "Early Settlers of the La Quinta Area" exhibit, a collaborative local history project with La Quinta Historical Society. Exhibit runs through August 31, 2009. Pre-school storytime with craft, a collaborative project with the La Quinta Historical Society. Brown Bag Lunch Series, a collaborative project with the La Quinta Historical Society. Vail Ranch/Butterfield Stage Presentation, sponsored by Riverside County System/LSSI (Rebecca Farnsbach-Vail Ranch). Refreshments provided by La Quinta Historical Society. "Historic Women of the Coachella Valley" (Dr. June Carroll, Jackie Cochran, Nellie Coffman, etc) — talk with visit from the Coachella Valley 99s regarding women in Aviation. Refreshments provided by La Quinta Historical Society. 147 Aoril —National Poetry Month/National Library Week April 12-18 May June First Friday event "An Evening in Paris', a collaborative project with La Quinta Arts Foundation and La Quinta Historical Society. Parisian Photo Exhibit in Gallery "B", a collaborative project with Riverside County Library System/LSSI. Exhibit runs through June 30, 2009. Creation of a Poetry event, a collaborative event with La Quinta Historical Society and possibly UCR - Palm Desert or La Quinta Library. Continuing the Lincoln Bicentennial events, collaborative programming with the La Quinta Historical Society involving the reading of three little known poems by Lincoln and other interesting facets of Lincoln's life. "An Evening with Mr. Lincoln" (contract performer), a collaborative project with La Quinta Historical Society. Pre-school storytime with craft, a collaborative project with the La Quinta Society along with a visit from Living Desert Wildlife and Botanical Park animals and reptiles. National Library Week theme Worlds Connect @ Your Library display, a collaborative event with La Quinta Library. First Friday event — "Night at the Museum" - First Anniversary Celebration, a collaborative project with La Quinta Historical Society, La Quinta Arts Foundation and La Quinta Youth Symphony. Tentative set of three Master classes with Youth Symphony teachers at Museum sponsored by Youth Symphony. Tentative historic violin (11 replicas) and historic sheet music exhibit, a collaborative project with the Youth Symphony during the month of May. Pre-school storytime with craft, a collaborative project with the La Quinta Historical Society. No First Friday event due to seasonal temperature Youth Exhibition, a collaborative event with La Quinta Arts Foundation through mid -July. Bi-weekly Museum and Art Day camp sessions at the museum centering on the Summer Reading Program 2009 themes of "Be Creative" (children's) and "Express Yourself' (teens), a collaborative project with Riverside County Library System/LSSI, the La Quinta Arts Foundation (tentative), La Quinta Historical 148 Society, and La Quinta Library. Possible scenarios include Illuminated Letters, Origami, 3-D Architectural Puzzles, Fractals. Pre-school storytime with craft, a collaborative project with the Riverside County Library System/LSSI. "Astronomy and Art Exhibit in Galley "B" highlighting UNESCO's International Year of Astronomy, a collaborative exhibit with Riverside County Library System/LSSI and possibly the La Quinta Arts Foundation. Exhibit runs June 15th to September 30, 2009. Museum Symposium — There are ten museums in the Coachella Valley- Malki Museum, Cabot's Pueblo, Children's Discovery Museum, Palm Springs Art Museum, Ague Caliente Cultural Museum, Palm Desert Historical Society Museum, Coachella Valley Museum & Cultural Center, City of La Quinta Museum, Palm Springs Air Museum, and George S. Patton Memorial Museum. A "meet and greet" event sponsored by the City of La Quinta to gather information about each museum's programming events and cooperative opportunities. JJIV August No First Friday event due to seasonal temperature Bi-weekly Museum and Art Day camp sessions at the museum centering on the Summer Reading Program 2009 themes of "Be Creative' (children's) and "Express Yourself' (teens), a collaborative project with Riverside County Library System/LSSI, the La Quinta Arts Foundation (tentative), the La Quinta Historical Society. Possible scenarios include Native Beadwork, Space and Technology artwork, Drawing and Digital Photography. Youth Exhibition, a collaborative event with La Quinta Arts Foundation through mid -July. Abraham Lincoln Exhibit "Lincoln's Early Years" in celebration of the Bicentennial of Lincoln's birth. Exhibit runs in Gallery "B" through November 30, 2009. Pre-school storytime with craft, a collaborative project with the Riverside County Library System/LSSI. No First Friday event due to seasonal temperature Biweekly Museum and Art Day camp sessions at the museum centering on the Summer Reading Program 2009 themes of "Be Creative" (children's) and "Express Yourself' (teens), a collaborative project with Riverside County Library System/LSSI, the La Quinta Arts Foundation (tentative), and the La Quinta Historical Society. Pre-school storytime with craft, a collaborative project with the Riverside County Library System/LSSI. First Friday event — Flamenco performer (tentative) or alternative dance performance "Lincoln Reads" project (reading literacy and art appreciation programs) with local schools, a collaborative project with Riverside County Library System/LSSI. This project will coincide with National Library Card Sign Up Month activities with the La Quinta Library. Pre-school storytime with craft, a collaborative project with the La Quinta Historical Society. October —National Archives Month First Friday event —' Folklorico Performers Salton Sea exhibit for local history gallery, a collaborative project with traveling artist and La Quinta Historical Society. Alternative exhibit is "The Libraries of Riverside County — A Millennium of Service' by Riverside County Library System/LSSI. Exhibit runs from October 15" 2009 through January 31s', 2010. "Riding the Rails" Model Train exhibit in Gallery "A", a collaborative project with La Quinta Historical Society, Coachella Valley Model Railroaders and Riverside County Library System/LSSI. Exhibit runs from October 151" through December 31, 2009. Pre-school storytime with craft, a collaborative project with the La Quinta Historical Society. Karen Rae Kraut performer for children's program on railroading, a collaborative project with Riverside County Library System/LSSI. November — National Native American Heritage Month First Friday event — Tentative Bird Dancer performance, a collaborative project with La Quinta Historical Society and Agua Caliente Cultural Museum. Pre-school storytime with craft, a collaborative project with the La Quinta Historical Society with a visit from the Living Desert Wildlife and Botanical Park animals and reptiles. Astronomy Star Party programming for public at La Quinta Museum and trail site as part of National Trails Day. Also, GIS Day activities promoting awareness of Geographic Information Systems and National Geography Awareness Week. (repeat of 2008 programs) December First Friday event "Holidays at the Museum" (may be cancelled or moved to alternative date/series, of activities due to City Tree Lighting event) "The Dancer Within" Smithsonian exhibit in Gallery "B" ($3000.00). Exhibit runs through February 7, 2010. Pre-school storytime with craft, a collaborative project with the La Quinta Historical Society. 151 COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Consideration of Cooperative Advertising Program with La Quinta Hotels RECOMMENDATION: AGENDA CATEGORY: a BUSINESS SESSION: v CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve cooperative advertising program between the City of La Quinta and La Quinta hotels. FISCAL IMPLICATIONS: An amount of $1 17,000 has been set aside in the Fiscal Year 2008-2009 marketing budget for a cooperative advertising program with La Quinta hotels. This program is in Kiner Communications' contract as a contingency item, and funding is contingent upon City Council approval. Kiner Communications is in charge of implementing the program with additional financial contributions from three La Quinta hotels: La Quinta Resort & Club, Embassy Suites, and Homewood Suites. The proposed City investment is $50,000. The La Quinta Resort has committed to a $7,500 contribution while Embassy Suites and Homewood Suites have committed to $2,500 each. The estimated total cost of this program is $62,500. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council approved a cooperative program with La Quinta hotels via the City of La Quinta Marketing Plan for Fiscal Year 2008-2009. The primary goal of the 1 r� program is to market La Quinta as a travel/tourism destination and increase night stays in La Quinta hotels. Another goal of the program is to increase the number of visitors that shop, dine, and play in La Quinta. The benefits to the City include: support for local businesses, higher participation in local events, increase in transient occupancy tax, and increase in retail sales tax. The City's three main hotel partners considered various options including traditional advertising such as television, print, and radio. Considerations in selecting a program as a "cooperative" advertising effort centered on leveraging budgets, complementing respective advertising efforts, and identifying what each partner is unable to accomplish alone due to financial constraints. Earlier this year, the City and Kiner Communications met with La Quinta hotel partners to discuss a cooperative program that could be implemented this upcoming shoulder season. Hotel partners expressed their concerns about funding the program at the same level as last year, which was at $10,000 each. Embassy Suites and Homewood Suites, in particular, can not commit to an investment of $10,000 again due to the economic climate. Several advertising strategies were considered for the upcoming season. Among them were print advertising (billboards, high -end magazines, industry publications, etc.) and sales missions (attending professional conferences as a La Quinta hospitality team to sell La Quinta as a destination). However, discussions kept coming back to online marketing as the wave of the future given the increasing number of travelers making vacation and business plans online. Studies indicate that more than 50% of travel in the United States is booked online, and projections for 2009 point to that rate increasing to 60%. Here in the Coachella Valley, of all online "searches" conducted every month, which amount to about 2,100,000, 30% (or 700,000) are related to hospitality. Discussions about online travel and its trends led to consideration of the City's new tourism website (www.PlaylnLaQuinta.com), which is in production and scheduled to launch in four to six weeks. The new tourism website for La Quinta is being customized for visitors and will offer specific information about where to stay, play, shop, and dine in La Quinta. The new website, although geared toward the visitor, will also have benefits for residents, e.g., a dining directory and shopping map. In light of travelers relying more on the internet and given the creation of a new tourism website for La Quinta, the proposed cooperative program for this year involves online -based advertising that will lead people to the new tourism website (specifically, the hotel page of the new website). Below is an outline of the proposed online program, which will essentially place www.PlayInLaQuinta.com in front of the eyes of those travelers conducting searches for hotels in the Coachella Valley: 13 Partners: City of La Quinta, La Quinta Resort & Club, Embassy Suites, and Homewood Suites Time frame: April 2009 — August 2009 Paid online search: Buy key words and phrases such as La Quinta Hotels," "Coachella Valley Resorts," and "Palm Springs Golf" in connection with the City's new tourism website (www.PlayInLaQuinta.com) Purchasing what? Online search ads (easy to see and click) on the top and along the right hand side of the first page of search results; a click on www.PlayInLaQuinta.com will lead to the City's new website (specifically, the La Quinta hotel page) Search engines: The paid online search program will involve five major search engines: Google, Yahoo, MSN, AOL, and Ask Monthly budget: Placement/advertising works on a per -click basis; there is a charge per click and once the established monthly budget is reached, no further charges are incurred that month Tracking: A report will be generated every month that will track the number of visitors to www.PlayInLaQuinta.com, the number of visitors to each La Quinta hotel property, and information about what day the visitor clicked through to the La Quinta tourism website and their geographic location Cost: City of La Quinta $50,000 Embassy Suites $2,500 Homewood Suites $2,500 La Quinta Resort $7,500 TOTAL: $62,500 Kiner Communications, as part of their contract, is recommending using a patented internet application to fulfill this online cooperative marketing program. A more detailed presentation will be delivered by Kiner Communications at today's City Council meeting with more information about the program, the process for implementation, and the tracking/reporting mechanism. The City's hotel partners have indicated they will also be in attendance. 15IJ FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a cooperative advertising program between the City of La Quinta and La Quinta hotels; or 2. Do not approve a cooperative advertising program between the City of La Quinta and La Quinta hotels; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas R. Evans Assistant City Manager — Development Services Approved for submission by: Lv.�r«2 t Thomas P. Genovese, City Manager 155 WUVI q1 4R9414Crw COUNCIURDA MEETING DATE: February 17, 2009 ITEM TITLE: Consideration of Mid -Year Budget Report for Fiscal Year 2008/2009 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a reduction in Appropriations, totaling $(953,61 1) from the General Fund and a reduction in appropriations of $(194,524) in other funds City Funds, as outlined in Attachment No's.1 through 5 of this Report. Approve a reduction in estimated revenues totaling $(949,712) in the General Fund and an increase of $358,999 from other City Funds as outlined in Attachment No's.1 through 5 of this Report. Receive and file the Mid -Year Budget Report. FISCAL IMPLICATIONS: The Mid -Year Budget Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on the General Fund and selected other funds, operations, capital projects and requests for budget 'transfers and/or new appropriations. The results of this assessment are summarized on Attachment 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at mid -year to inform the City Council of the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. 1.56 This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid -course adjustments necessary as the result of modified program requirements. Fiscal Year 2008/2009 Budget The following table shows the budget activity taken by the City Council as it pertains to the General Fund from its adoption in July to mid -year: AENERCL RIND Description (1) (2) (1)`(2)=(3) Ongmal Budget (4) t5) (6) (4P(5)'(6N(7) OP(3) (2)1(4) (5)e(6) Current Year Nor Year Poor Year Cunent Year Currant Year Subtotal AmeMmens Amended Budget Nor Year Current Year Orgnal Budget Application Resew Carryovers Budget Amendments thud Year Requests Budget Amenments Budget Amendments Revenue - (A) ENtend4ure-(B) $40,352,034 40,347,133 ($250,000) 0 $40.102,034 40,347,133 $0 25816W E4,130.203 4,057,080 ($949,712) 953,811 $3, 1W 494 5,685,1d6 $43,282,L($M$3,180.491 46,032,3.f03,dd9 Revenue Oser(Um]e) EV $4,901 ($250.000) (E245,099) ($2,SB1, 697) $73,143 $3,899 ($2,504,655) (EI ]69 ET/.062 (A) -The Apq¢ebono mwrwsrepmsents"fnal$25 MperyearpsymeMto CSUSBfmma $1mNiongrant (8) -Budget includes FDcal Year 207/208 can over apprapnations and encumbrances, and other requests and mid.yearrequens tom Julys to December31 sl E Venditures are reportetl net of reambumemeMs Carryover detaid (4) FY 20]/2008 Departiaerl Requests $2,605,691 Capital lmpmvemeM Projects 707,713 Capital Pmlect RNmWrsements (731,707) Total $2,581,697 In prior year Fiscal Year 2007/2008, the Comprehensive Annual Financial Report (CAFR) stated that General Fund revenues exceeded expenditures (net income) for the year by $7,81 1,499. From this $7.8 million, the City Council approved $2,581,697 in additional appropriations which were budgeted for, but not spent in Fiscal Year 2007/2008, be carried over into Fiscal Year 2008/2009 from this surplus. In addition, four (4) years ago the City Council awarded the California State University at San Bernardino -Palm Desert Campus a $1 million grant to be paid in $250,000 installments over a four (4) period from previous years accumulated reserves. The aforementioned $2,581,697 in carryovers and $250,000 in reserves for educational purposes were part of the $47 million General Fund reserves readily available to pay for these additional appropriations as reported in the CAM at June 30, 2008. In addition to the original budget surplus of $4,901 adopted in July by the City Council, subsequent City Council actions in Fiscal Year 2008/2009 on budget amendments has resulted in an additional net projected increase of $73,143 to General Fund reserves. Staff is further proposing a net increase of $3,899 in reserves at mid -year which will be discussed further in this report. 11- 157 2 In conclusion, the Fiscal Year 2008/2009 budget is forecasted to result in expenditures exceeding revenues by $81,943 and the use of $(2,831,697) in prior year reserves. Analysis and Fiscal Impact The actual year-to-date General Fund revenue/expenditures are as follows: ncucoel ciii (1) (2) (2)/(1)=(3) (4) (4Y(1)g5) (6) (6)/(1)=(7) W-0) A 08/09 Est Year End Amended 12/31/08 Actual 12131/08 Earned Yell Seesonalimd Variance Description Budget YTD Actual % Earned % Estimate % over (under) Revenue $43,282,525 $11,187,787 25.85% $16.018,241 37.01% $39.136.662 9042% ($4,145,843) Etyenditure 46,032,279 14,936,804 3245% 18,818,952 4088% 41,636,436 90.45% (4,395,843) Revenue Over(Under)Exp ($2,749,754) ($3,749,017) ($2,800,711) ($2,499,754) $250,000 IAIFor the purposes of this report certain revenues have been selected due to than cyclical nature and/or their significance to the overall revenue picture The following revenues have been selected to be accrued and the applicable analysis regarding these revenues is provided as Attachment 2 Sales Tax, Property Tex, Tax Increment, Transient Occupancy Tax, Motor Vehicle In Lieu Tax, and interest revenue. In addition, the revenue and expenditure summaries from July to December are included In Attachment 2 as support In order to provide a more accurate comparison of revenues and expenditures at mid -year, selected revenues have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis taking into consideration that certain expenditures are made entirely at the beginning of the fiscal year (e.g. insurance payments), while others may be made at certain times of the year. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement and fire safety have also been accrued to reflect a six- month cost. Based on the accrued revenues at mid -year, the General Fund revenue shown on Attachment 2 is projected to be less than budget by $(4,145,843) which is entirely the result of the Ave 52 fire station not anticipated to be completed until Fiscal Year 2009/2010. Based on the accrued expenditures at mid -year, the General Fund revenue shown on Attachment 3 is projected to be less than budget by $(4,395,843) which is the result of the Ave 52 fire station not anticipated to be completed until Fiscal Year 156 3 2009/2010 and the City Council approved funding of the Food In Need of Distribution (FIND) Grant until Fiscal Year 2009/2010. General Fund Revenue Summary As indicated in the following chart, the General Fund actual revenues are at 25.85% for mid -year. Earned or accrued revenues are 37.01 %, as identified on the previous chart. Since the City's revenue is seasonalized (i.e., Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate will be less than the budget by 9.58%. This information is further. discussed in Attachment 2 - General Fund Revenue Summary. GENERAL FUND REVENUE SUMMARY Description (1) Budget (2) 12/ 31 /2008 YTD Actual (2)/(1) Taxes $22,785,354 $6,521,232 28.62% License & Permits 712,080 521,502 73.24% Fees 1,161,235 695,022 59.85% Intergovernmental 14,211,467 1,353,012 952% Interest 4,037,478 2,032,442 50.34% Miscellaneous 10,950 8,704 79.49% Transfer in 363,959 55,873 15.35% TOTALS $43,282,523 $11,187,787 25.85% Many municipal revenues are not collected evenly over a 12-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. In addition, revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. Taxes Overall, General Fund Tax revenues are at 28.62% the budget estimate. The majority of Property Taxes is received from the County in January and May, and therefore, is shown as minor receipts at mid -year. It is estimated that Property Taxes will increase by $710,825 based on receipts from the County. Sales Taxes Ell are forecasted by our consultant HDL Companies to decrease by $(830,000) based upon the slow down in the economy. Document Transfer Taxes are budgeted to decrease by $(143,440) due to the slow down in the real estate market and Franchise Fees are projected to decrease by $(77,000) because of a reduction in Construction and Commercial Disposal activity. Transient Occupancy Taxes is estimated to decrease by 5% or $(280,000) based upon a decrease in tourist activity. Licenses, Fees & Permits Development activities in the Planning Department $(30,200), Building and Safety Department $(365,709), Community Services ($137,811) and Public Works Departments $(100,000) are anticipated to see lower collections in the second half of Fiscal Year 2008/2009. Revenue in the License and Fee category and Permit category is approximately 73.24% and 59.85%, respectively, of the budget estimate as of December 31, 2008 versus 49.44% and 61.92% as of December 31, 2007. Due to the City's conservative budgeting, these revenues have exceeded last year's revenues; however, looking forward, staff foresees a decline in these development related revenues. Interest Earnings In the first half of Fiscal Year 2008/2009, interest earnings were at 50.34% of the budget on a cash basis and 55.87% of the revised budget on an accrual basis. Staff has reduced the estimated earnings on pooled interest by $(100,000) due to the current interest rate environment, and the desire of the Treasurer to maintain a conservative investment strategy of only reinvesting in U.S. Treasury Bills or Notes until the current financial crisis changes. During the first six months of the year the Treasurer pooled investments has averaged 2.60% with a projected average of 1.25% for the second half of the year. Offsetting the aforementioned decrease of $(100,000) is an increase of $10,000 in interest earnings from a Library Fund advance. General Fund Expenditure Summary The General Fund expenditures are summarized in the chart below. For the most part, expenditures are distributed evenly throughout the fiscal year. At mid -year, December 31, 2008, 32.45% of the funds budgeted expenditures will have been expended on a cash basis and 40.89% on an accrual basis. The year-end estimate will be less than the budget by 9.55%. This information is further discussed in Attachment 2 - General Fund Expenditure Summary. 160 5 r:FNFRAI FUNn FXPFNDITURF SUMMARY (1) (2) (2)/(1) 12/31/08 Description Budget YTD Actual % Personnel 12,057,516 5,208,553 43.20% Service/Supply 33,229,954 10.710,107 32,23% Capital Outlay 788,181 254,761 32.32% Reimbursed expenditures (5,934,349) (1,880.358) 31.69% Transfer Out 5,890,975 643,742 10.93% TOTALS $46,032,277 $14,936,804 32.45% The mid -year Personnel Expenditures are at 43.20%, and it is projected that year- end expenditures will be approximately 95% of the budget estimate. These savings are accounted for by vacancies in the organization. Total operating services/supply expenses for the City are at 32.23%. The primary reason for this reduced percentage (lower than 50%) is due to City-wide reduced expenditures in the first half of the fiscal year primarily made up of Police service billing delays of $ 2,325,000 and the accrual of one-half of fire services costs of $1,557,148. It is anticipated that the second half (January to June) overall expenditures will be greater and operating expenses will be closer to budgeted levels. Mid -Year General Fund Revenues and Expenditure Proposed Changes The General Fund request for mid -year appropriation and revenue changes are outlined in Attachments 3 and 4 are as follows: Summary by Department: (1) Revenue (2) Direct Expenditures (3) Tmnsfers (4) Reimbursements (2)•(3)-(4�=(5) Total Expenditures OHS) Net General Government $ (336.656) $ (56,064) (258,090) $ (314,154) $ (22,502) City Clerk (24,645) (24,645) 24,645 Community Services (137,811) 970 (59,470) (58.500) (79,311) Finance (2,650) (2,650) 2.650 Building & Safety (365,709) 04,955) (94,955) (270,754) Police 24,678 24,678 (24.678) Planning (30,200) (395,855) (395,855) 365.655 Public works (79,336) (87,530) (87,530) 8,194 Subtotal 1 $ 949,712 $ 636,051 $ 258,090 $ 59,470 $ 953,611 $ 3,899 161 6 General Fund Revenue Attachment 3 is the December 31, 2008, General Fund Revenue detail for the City which reflects a decrease of $(949,712) in estimated revenues. Major highlighted estimated revenue increases and decreases are as follows: Increases in General Fund Revenues • An increase in Property taxes of $710,825; • An increase in statutory pass through tax increment payments from the Redevelopment Agency of $274,069; and, • An increase in CSA 152 Assessment revenues of $20,664. Decreases in General Fund Revenues • A decrease of $(830,000) in sales taxes; • A decrease of $(280,000) in transient occupancy tax; • A decrease of $043,440) in document transfer taxes; • A decrease of $(77,000) in franchise taxes; • A decrease of $(90,000) in investment earnings; • A decrease of $(23,000) in leisure enrichment events, $07,000) in excursions, $(25,000) in park facility rentals, $(56,111) in Senior Center leisure enrichment events; • A decrease of $(365,709) in Building and Safety in fees and permits; • A decrease of $(30,200) in Planning fees; and, • A decrease of $(100,000) in Public Works fees. General Fund Expenditures Attachment 4 is the December 31, 2008, General Fund Expenditure detail for the City which reflects a decrease of $(953,611) in estimated expenditures. Major highlighted estimated expenditure increases and decreases are as follows: Increases in General Fund Expenditures • An increase in Traffic Consultant Services of $69,600; • An increase of $36,000 to repair three (3) damaged signals; • An increase in Police Services of $24,678 from COPS and Indian Gaming additional revenues, and; • An increase in Public Works Contract Inspection Services of $100,000. lrl Decreases in General Fund Expenditures • A decrease of $(32,800) from City Departments for travel and training for the remainder of the year which has not already been approved by the City Council; • A decrease of $(33,750) to the Palm Springs Desert Resort CVA based upon reduced Transient Occupancy Taxes; • A decrease of $(41,930) in General Liability Insurance premiums; • A decrease of $(21,700) in Temporary Agency expenditures; • A decrease of $(26,000) in Senior Center Instructors; • A decrease of $0 6,000) in recreation program instructors; • A decrease of $(258,090) in capital projects funded by the General Fund due to cost savings; • A decrease of $(25,000) in Building and Safety Contract Plan Check Services; • A decrease of $(65,000) in scanning document software; • A decrease of $(388,155) in Planning consultant studies_ • A decrease of $(39,580) in Salaries and Fringe Benefits for a Secretary, Public Works vacancy, and; • A decrease of $ (231,880) in Public Works consultant expenditures. Future Energy Efficiency Improvements On November 18, 2008, City Council received and filed an Energy Efficiency Feasibility and Green House Gas Emission Study (Study) provided by Imperial Irrigation District prepared by Lincus Inc. The Study provided the City with energy efficiency measure identification in the buildings audited and financial analysis of those energy efficiency investments recommended for implementation. Staff indicated that they would return at mid -year to request funding to implement the energy efficiency measures identified in the Study. A total of ten energy efficiency retrofit measures were identified for this energy analysis. However, due to the slowdown of the local economy, staff is recommending deferring consideration of funding these improvements. Staff recommends City Council consider moving forward only with the pump replacements at the SilverRock Resort Clubhouse and Power Management software for PC's due to their low implementation costs and one year payback period for the Fiscal Year 2009-2010 budget. Staff will apply for federal funding for the remaining eight retrofit measures. 16 s Developer Impact Fee Program The Developer Impact Fee (DIF) program revenues collected for the first six months are summarized in the following table: nm.i roes III DAnlr CC= RFVFMI IF 411MMARV Description (1) Budget (2) Mid - Year Revisions (3) Revised Budget (4) 12/31/08 YTD Actual (4)/(3)=(5) Actual % (6) Prior Year 12/31/07 YTD Actual (4)/(6)=(7) Percent Change (4)-(7) Change $ Transportation $1,015,100 ($165,100) $850,000 $W,650 76.31% $391,084 165.86% $257,566 Park & recreation 356,800 (296,800) 60,000 47,722 79.54% 82,886 57.58% (35,164) Civic center 424,200 (324,200) 100,000 84,473 84.47% 126,931 66.55% (42,458) Library development 142,000 (112,000) 30,000 23,751 7917% 31,550 75.28% (7,799) Community center 29,600 (24,600) 5,000 3,962 79.24% 3,721 106.48% 241 Streetfacality 35,300 0 35,300 22,602 6403% 14,918 15151% 7,684 Park facility 8,800 (6,800) 2,000 1,174 58.70% 2,421 48.49% (1,247) Fire Tax 59,600 (39,600) 20,000 11,902 1 59.51% 15,118 78.73% (3,216) Totals 1 $2,071,400 ($969,100) $1,102,300 $844,236 76.59% $668,629 1 126.26% 1 $175,607 The actual Developer Impact Fee revenues through December 31, 2008 were $844,236 versus $668,629 through December 31, 2007. While the amount of DIF is $175,607 greater than last year, staff does not see the same level of development occurring in the second half of Fiscal Year 2008/2009 as the first half. Therefore staff is proposing a decrease of ($969,100) in DIF which will result in a delay in the construction of future Capital Improvement Projects. Other Funds In addition to the requested General Fund estimated revenue and expenditure items; staff is also recommending changes in revenues and expenditures in other funds as follows: 164 Other Funds (1) Revenue (2) Expenditures (t)-(2) Net Library $ 75,970 $ (75,970) Gas Tax (1,600) (1,600) SLESF (COPS) 22,678 Indian Gaming 64,226 64,226 - RCTC 2,065,568 2,065,568 Violent Crime Task Force (2,111) (5,000) 2,889 AB 939 (113,600) 58,088 (171,688) Quimby (775,700) (775,700) Infrastructure 6,000 6,000 Prop 1 B 612,915 5,090 607,825 SCAQM D (2,800) (2,800) Transportation DIF (41,400) (41,400) Park & Recreation DIF (296,800) (296,800) Civic Center DIF (324,200) (324,200) Library DIF (112,000) (112,000) Community Center (34,400) (34,400) Street Facility 4,700 4,700 Park Facility (6,800) (6,800) Fire DIF (39,600) (39,600) Art in Public Places 45,844 45,844 Capital Improvement Projects (253,000) (253,000) - Equipment Replacement (33,300) 10,000 (43,300) Information Technology (5,000) (5,000) Park Maintenance 22,000 (22,000) SilverRock Golf (390,625) (194,576) (196,049) SilverRock Golf Reserve (7,813) (7,813) LQ Public Safety Officer Fund (75) (75) Financing Authority - Debt Service 570 1 1 570 Subtotal $ 358,999 1 $ (194,524)1 $ 576,201 The net revenue requests total $358,999 and are listed in Attachment 3. Major revenue increases and (decreases) of $100,000 or more are as follows: • Increase of $2,065,568 in RCTC funding for Highway 111 Phase 2 & 3 Improvements; • Decrease of $000,900) in AB 939 revenues which is now received in the General Fund as Franchise taxes; • Decrease of $(896,100) in Quimby fees due to slower development and increase of $120,400 in interest income earnings based upon higher than expected remaining cash balances; 1.... 1165 10 • Increase of $607,825 in Prop 1 B funds for constructing portions of Ave 58 and Washington Street; • Decrease in Transportation DIF $065,100►, Park DIF $(296,800), Civic Center DIF $(324,200), and Library DIF ($112,000) due to slower development; • Increased interest income earnings of $123,700 in the Transportation DIF program based upon higher than expected remaining cash balances; • Decrease in Capital Improvement Projects budget for Ave 58 — General Fund contribution of $(118,000) due to cost savings; and, • Decrease of $(390,625) in SilverRock Golf revenues due to the projected lower rounds played and less merchandise sales and golf range fees. In addition to the requested General Fund appropriations items, staff is also recommending appropriations in other funds that result in net requests of $094,524) and are listed in Attachment 4. Major expenditure increases and (decreases) of $100,000 or more are as follows: • Decrease of $(118,000) in Ave 58 construction costs in Project 1786; and, • Decrease of $094,576) in SilverRock operating expenditures. Personnel Actions No personnel requests are contained in the Fiscal Year 2008/2009 mid -year report. Summary As identified in the report, it is projected that the City's General Fund expenditures will exceed revenues by approximately $81,943 in Fiscal Year 2008/2009 and require the use of prior year reserves totaling $(2,831,697). It is recommended that unreserved fund balances be used to fund this net amount. Attachment 5 provides revenue and expenditure detail for all funds. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve a reduction in Appropriations, totaling $(953,611) from the General Fund and a reduction in Appropriations of $(194,524) in other City Funds, as outlined in Attachment No's.1 through 5 of this Report; and approve a reduction of estimated revenues totaling $(949,712) for the General Fund and an increase of $358,999 from other City Funds as outlined in Attachment No's.1 through 5 of this; and receive and file the Mid -Year Budget Report; or 2. Do not approve a reduction in Appropriations, totaling $(953,611) from the General Fund and a reduction in Appropriations of $094,524) in other City Funds, as outlined in Attachment No's.1 through 5 of this Report; and do not approve a reduction of estimated revenues totaling $(949,712) for the General Fund and an increase of $358,999 from other City Funds as outlined in Attachment No's.1 through 5 of this; and do not receive and file the Mid - Year Budget Report; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Approved for submission by: Thomas enovese, Citj Manager Attachments: 1. Mid -year Budget Review Worksheet 2. Mid -year Budget Review General Fund Worksheet Detail 3. Revenue Requests 4. Appropriation Requests 5. Revenues/Expenditures Detail for all Funds 167 12 City of La Quinta Mid -Year Review Budget Worksheet FY 08109 Marovrlauons Summa by Fund: Existing items New items Total General $ (953,611) $ (953,611) Library 69,470 6,500 75,970 SLESF (COPS) 22,678 22,678 Indian Gaming 64,226 64,226 Violent Crime Task Force (5,000) (5,000) AB939 58,088 58,088 Prop 1B 5,090 5,090 Capital Improvement Projects (253,000) (253,000) Equipment Replacement 500 9,500 10,000 Park Maintenance 22,000 22,000 SilverRock Golf(194,576)1 194,576 Totals $ 1,186 135 $ 38,000 $ 1,148 135 Summary by Department Revenue Direct Expenditures Transfers Reimbursements Total Expenditures Net General Government $ (3 66,656) $ (56,064) (258,090) $ (314,154) $ (22,502) City Clerk (24,645) (24,645) 24,645 Community Services (137,811) 970 (59,470) (58,500) (2,650) (79,311) 2,650 Finance Building & Safety (365,709) (2,650) (94,955) (94,955) (270,754) Police 24,678 24,678 (24,678) Planning (30,200) (395,856) (395,855) 365,655 Public works (79,336) (87,530) (87,530) 8,194 Gas Tax 3LESF(COPS) Indian Gaming RCTC Violent Crime Task Force AB 939 Quimby Infrastructure Prop 1B SCAQMD Transportation DIF Park & Recreation DIF Civic Center DIF Library DIF Community Center Street Facility Park Facility Fire DIF Art in Public Places Capital Improvement Protects Equipment Replacement Information Technology Park Maintenance SilverRock Golf SIIverRock Golf Reserve LQ Public Safety Officer Fund (1,600) 64,226 2,065,568 (2,1111 (113,6001 (775,7001 6,000 612,915 (112,000) (34,400) 4,700 (6,800) (39,600) 45,844 (2) (1,600: 22,678 64,226 - 2,065,568 (5,000) 2,889 58,088 (171,688 (776,700 6,000 5,090 607,825 10,000 22,000 4,700 (6,800) (39,600) 45,844 Total $ 590,713 $ 1,148,135 $ 580100 168 13 �uw � ui w WCb ru a$ppi �p �g <piV'�� gm S� Q. 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'oimmmmmrimpbbbNbbmmb�ay'?y�ayn�p-o p'opoo popo0p0pIOp N(Q �O �(4 �O�b�On^00N00000000---------------- mEcC "e8�ms ag uuvT�y �w�a c_ zw `` c m 60 uhm$E 'tea EEv N m E U o m O O ra V�503N{3U a�icma�i u'1 N m L m m m m C N m ? •�i ? m `o rrvi r�F= cg @ 6 9U w12 vmEo` _ nmL 3 E E E EayN>mm c v?yy 6O 12 U Nry.2Ro �UOu_mq LLU6 YUmF m KKKK i_ cacac� aoa00000aa�oavdaS �a�om nmg gvJ ms ��(nungnc vnon� 01 nxn�nn��4� o(n� �Xn �Xn ��o(��w n�nf� X�n�f 11� 1� Il� W 1 1 W li W W W W LL W LL W W W W W� W 111 W li W W Y� Il� 1!� 1u W W r B m m e U b n c 3 y E c m u i E E E E m 174 19 !§ ! 99 9 175 20 rt 1 I 176 21 07101/2008-1213112008 CITY OF LA QUINTA MID -YEAR ADJUSTED REMAINING % GENERAL FUND REVENUES DETAIL BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED TAXES: 2,838,80000 2,838,800.00 932,881.64 1,905,878.36 32880% Properly Tax NO LOW Pmperty Tax Distribution 2,843,30000 710,825 DD 3.554,125.00 1,616,191.49 1,937,933.51 56.840% Statutory Tax 0.00 274,069.00 274,069.D0 254,208A9 19,86011 0.000% 6,796,500.00 (767,100.00) 6,029,400.00 1,830.802.28 4,198,59772 26.940% Sales Tex Sales Tax Reimbursement 2,265,500.00 (62,900.00) 2,202.600.00 96,958.68 2,105,64132 4.280% Document Transfer Tax 717,20000 (143,44000) 573,760.00 212,35036 361,409.64 29610% Transient Occupancy Tax 5,600,00000 (280,00000) 5.320,00000 7,191,768.19 4,128.231.81 21280% Transient Occupancy Tax- Mitigation Measures 305,400.00 305,40000 0.00 305.400.00 0.000% Franchise Tax 1,764,400.00 (7700000) 768740000 38827070 1301129.30 21890% TOTALTAXES 23,130,900.00 (345,546 out 22,785,354.00 6,521,232.23 1Q264,12177 28.190% LICENSE 8 PERMITS: 279,20000 279,200.D0 148,857.50 130,342.50 63320% Business License 19,700.00 19.700.00 11,35950 8.340.50 57.680% Animal License 446.680.00 (198,429.DO) 248,451.00 220,025.40 28,425.60 49.240% Budding Permits 67,52000 (29,997.00) 37,523.00 26,017.95 11,505.05 38.530% Plumbing Permits 38,080.00 (16,896.00) 21,18400 16,657.50 4,52650 43740% Mechanical Permits 52,400.00 (28,017.00) 24,383.00 28,669.14 (4,286.14) 54710% Electrical Permits 10,700.00 10,700.00 7,740.00 2,960.00 72.340% Garage Sale Permits 127,600.00 (66 661 001 70 939 00 62 173 60 876540 48 730 % Misc. Permits TOTAL LICENSES B PERMITS 1,042,08000 (330,00000) 712,08000 521,50059 190,57941 50.040°h FEES: Sale of MapsB Publications 2,10000 2,100.00 1,18924 910.78 56830% Bunta , Admn Cost Reimb/AB939 000 92,300.00 92,300.00 329,414.00 22,840 25 216,475 62 69,459.75 112,938 38 0.000% 46.330% Community Services Fees 467.225.00 (137,811.00) 250.00 620.00 (370.00) 248.000% Finance 250.00 301,680.00 (35,709.00) 265,971.00 155,708.63 110,262.37 51610% Bldg B Safety Fees Community Development Fees 100,200.00 (30,200.00) 70,00000 39,917.20 30,082.80 39.840% Public Works Fees 501 200 00 (100 000 00) 401 200 00 258271.00 142 929.00 57.530°.6 TOTAL FEES 1,372,655.00 (211,42000) 1,161,23500 695,02194 466,213.06 50.630% INTERGOVERNMENTAL 3,942.100.00 3,942,100.00 53,940.89 3,888,15911 1.370% Motor Vehicle In -Lieu 94,500.00 94,500 00 35.390.29 59,109.71 37.450% Motor Vehicle Cods Fines 59,500.00 59,50000 24.871.00 34.629.00 41.800% Vrolations 1300.00 116,D00.00 78,728.87 37,271 13 67.870% MisParking Fines B9,300.00 AB9 39 92, (92,300.00) 0.00 000 0.00 0.000% Federal Govl Grants 0.00 5.400.00 5,400.00 4,645,841.00 0.00 106,483.53 5,40000 4,539,357.47 0.000% 2290% County of Riverside Gram 4,645,841.00 35,476.00 4,086.00 39,562 00 4,215.44 35,346.56 11.880% Stale of California Gram 5.053,100.00 5,053,100.00 810,71809 4,242,381.91 16,040% Fire Services Credit 16,800.00 16SIDD.00 0.00 16,800.00 0.000% CVWD CSA152 Assessment 21800000 2068400 238664.00 238,663.71 0.29 109480% TOTAL INTERGOVERNMENTAL 14,273,617.90 (62,150.00) 14,211,467.00 1,353,011.82 12,858,455.78 9.480% 4,127,478.00 (90,D00.00) 4,037,47800 2,032,44152 2,DD5,036.48 49.240% INTEREST MISCELLANEOUS 8,40000 2,50000 10,900.00 8,717 20 2,188.80 103 700 Misceflaneous Revenue 000 0.00 0.00 0.00 0.000% Assmnt Dist Surplus 000 0.00 0.00 0.00 0 000% Omer Mitigation Measures 0.00 0.00 0.00 0.00 0000% Litigation settlement 50.00 5707 -14.140% Cash Overl(Short) 50.00 (7.07) 8,704.13 2,245.87 _ 103010% TOTAL MISCELLANEOUS 8,450.00 2,500A0 10,950.00 363959 OD 55873.00 30808600 20.170% TRANSFERIN 27705500 8690400 43 2B2 523 00 17 187 785.23 32 094,737.77 25.290% TOTAL GENERAL FUND 44,232,235.00 (949,712.00) 177 22 OMMOM 09 GENERAL FUND EKPENDITURE SUMMARY BUDGET Ml REQQUUEESSTT S ADJUSTED BUDGET EXPENDTNRES ENCUMBERED REMAINING BUDGET PERCENTAGE BY DEPARTMENT GENERAL GOVERNMENT: 1,011,42200 1,011,42200 U5.55001 0GO 565,871% R05% IEGISIATNE CGYMMIAGER'SOFFICE 511.50300 (10,00000) 501,50300 237,19275 000 264,310,15 4$37% 4860% pEVELCPMENT SERVICES 2,505,%]00 (61,450.00) 2,483,3T10O 1,162,23811 97/80221 OCG 503854 1,301,38858 8358ie Z? 2 MANAGEMENT SERVICES I62301300 46140 18183%00 ay 5% TOTAL GENERAL GCVERNMEM ]0312800 2481500 ]50,40300 32201805 000 435.88495 41 CITY CLERK TOTAL CITY CLERK ' COMMUNITY9ERWCEB NRCENTEEATION ADMINISTRATION 1,3 (B,o00 OO) 1.411,011% 551,248% 900 T59A5111 218.25911 4177% 4522% SENIOR CENTER SENIOR ,10200 411,10200 41].102 G0 20684372 108.225 i2 1GO GO 0.00 91,55328 18.81% PARK$ d RECREATION PROGRAMS 233,]I900 (1TA%%) (1].000 W) 208,]]900 213,84008 000 1.158,85592 1981% LIBRARY 1,395,8]100 275,70GO 36.62500 18,31500 1L32,2%% 292.11000 92,O97 93 1. 31 1%,681 76 3340% MUSEUM PARK MAINTENANCE 1421,33100 142133100 930.30021 0VW 1%950)9 6 4]% TOTAL COMMUNITY SERVICES FINANCE: FISCAL SERVICES 102]]0200 (2,65000) 1,025.052A0 4%,%7 J8 000 000 530,00112 1631/252 4131% 59947%% CENTRAL SERVICES 402511% 402.511 G0 239 ME 48 TOTAL FINANCE BUILDING 8 SAFETY: BUILDING dSAFETY -ADMIN 438,11000 (1,200.%) 436,91800 211,08518 000 225.83281 4810 4948% BUILDING 1.021,93600 (6272500) 595,01151 98 000 0 104.699A9 SDI,%111 47 CODEAL 1,004,212 % 400,21M OO (85,0%00) It A3000) M,411.00 9%,412 % 171) 8W 193,391 GO OOO 213,J9009 M% 1583% CONTROL ANIMAL CONTROL 5,0]0,3B400 GO 5.0]0.30600 802.59351 802.59351 0GO 1,28].]%19 1583% FIRE EMERGENCY SERVICES 151,47400 5A0000 1%,B]400 67.31670 000 000 99,5$i 30 424t2]50 111t% 35% CHIC CENTER 9UILDING. PERATIONS 126130 DO 1.28139000 M06242 33 TOTAL BUILDING S SAFETY POLICE[ POLICE SERVICES 12,200.23200 24.67800 1=4,91000 2.837,76130 44763% 9,342,MSW 2326% 23 28% TOTAL PUBLIC SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMEM-ADMIN 1,930.84100 (345,B5500) 1,504,T8800 612,85125 000 1,1]211175 213 CURRENT PLANNING 8]50%00 5000000 0250%00 J39]02.9i 000 t053BJ 03 320880296 TOTAL COMMUNITY DEVELOPMENT ' PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 897,BB500 (36.88000) 881,005.00 24T,M724 8.91Goo 0.00 804,512% 5/8,)2278 27 1236% DEVELOPMENT d TRAFFIC 11321,52000 (214,]90001 1,1%,T3000 3.1]4,09900 560,00]b ]91,483.12 1T,14165 2,635.1]423 22 i4% MAINTKIPERATIONS-STREETS MAINTIOPERATIONS- LTGILAND$CAPING JA00,76900 2,0%,15400 (667000) N0o S,O00) 2,071,2MM 919,809.52 4,90000 1,148.54448 4409% MAINT/OPERATIONS-TRAFFIC ]20,58900 105,M)m M,10900 414A9335 1],9/9% 000 391, 1158] 1%,4891] 514]% CONSTRUCTION MANAGEMENT 8362]T% 0021000 918A8]00 50999]53 --%% TOTAL PUBLIC WORKS ' 6,149,%500 (250.09000) 5,00,075 GO 643,14203 0GO 5,24T.23297 104T% TRANSFERS OUT (5947000) (593136900) (1000W77) 000 M053%1.2J1 3991% GENERALFUNDREIMBURSEMENTS (5874879%) 489%0%00 (963,611001 4,0 2]]00 1093690441 1U1029.M 30894142IS 31 79% NET GENERAL FUND EKPENDITURES 178 23 CITY OF LA QUINTA MIDYEAR ADJUSTED REMAINING X ALL OTHER FUNDS REVENUE DETAIL BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,628,600.00 2,628,800.00 0.00 2,628,800.00 0.0DO% 0.00 0.00 0.00 0.00 0.000% Contributions 0.00 0.00 0.00 0.00 0 000% Interest TOTAL LIBRARY 2,628,600 00 0.00-2 628.600 OD 000 2.628,600.00 0000% GAS TAX REVENUE: 197,40000 197,400.00 98,106.65 99,293.36 49.700% Section 2105 131,300 DO 131,3000D 59,97938 71,32062 45.680% Section 2106 262,100.00 262,100 00 133.572 DO 128,528.00 50 960% Section 2107 0.00 000 000 0.00 0.000% Section 21075 Traffic Congestion Relief 392,000 00 392,OD0.00 104,908 69 287,091.31 26 760% Interest 7,600.00 (1 600 00) 6 000 00 2 886 61 3113.39 37 980% TOTAL GAS TAX 990,400.00 (1 600 00) B88 800.00 399 453.33 589,346.67 40 330% FEDERAL ASSISTANCE REVENUE: 186,110.00 186,11000 6,885.00 179,225.00 3.700% CDBG Grant 0.00 0.00 0.00 0.00 0 000% Interest TOTAL FEDERAL ASSISTANCE 18811000 0.00 18811000 8885.00 179,225.00 3.700% JAG GRANT 0.00 000 000 0.00 0000% Gram Revenue 000 0.00 0.00 0.00 0D00% Interest TOTAL JAG GRANT 0.00 000 0 00 0 00 0.00 0.000% SLESF(COPS)REVENUE: 100,00000 100,000.00 0.00 100,00000 0000% SLESF(Caps) Funding 500.00 500.00 250.00 25000 50 000% Interest TOTAL SLESF(COPS) 100,50000 0DO 100,50000 25000 100,250.00 0.250% INDIAN GAMING Grant revenue Interest TOTAL INDIAN GAMING LIGHTING Is LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING RCTC RCTC Funding Transferin TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures Interest Transfer in TOTAL DEV AGREEMENT CRIME VIOLENT TASK FORCE Member Contributions - Carryover Grant revemre - JAIB CLET Line Asset FOReiture-State Adjudicated Interest TOTAL CRIME VIOLENT TASK FORCE AB 939 REVENUE: AS 939 Fees Interest TOTAL QUIMBY QUIMBY REVENUE: Quimby Fees Donations Interest TOTAL QUIMBY INFRASTRUCTURE REVENUE: Utility refund Interest Transfer in TOTAL INFRASTRUCTURE PROPOSITION 1B Prop IS Grant Interest TOTAL PROPOSITION 1 B 150,60000 62,22600 212,82600 55,873.00 156,953.00 37.1100% 927,90000 927.900.00 41,268.68 886,63132 4450% 0.00 000 0.00 000 0 000 % 0.00 000 0.00 000 0000% 927,90000 0.00 927,90000 41,268.68 886,63132 4450% 1,997,700.00 2,065,56800 4,063,26800 1,238.23807 2,825,02993 61.980% 0.00 000 0.00 0.00 0.000% 0.00 000 0.00 0.00 0.000% 0.00 0.00 0.00 0.00 0 D009A 0.00 0.00 0 DO 000 0000% 0.00 000 000 0.00 0.00 0.000% 49,90000 (9,364.00) 40,536.00 29,95200 10,58400 60020% 25,600.00 25,600 00 8,60271 16.997.29 33 600% 3,100.00 3,10000 2.285.27 814.73 73720% 0.00 8,753.00 8,753.00 0.00 8,753.00 0.000% 5 000 00 (1 500 00) 3,50000 2,003.75 1,49625 40 080% 63 600 00 (2 111 00) 81,48900 42 8/3 73 38,645.27 51.250% 100,900.00 (100.900.00) 0.00 0.00 0.00 0,000% 40 200 00 12,700 00 27 500.00 15 853.60 11 646.40 39 440% )50,00D DO (896,100.00) 53,90000 000 53'900.00 0000% n. 0.00 000 0.00 0000% 0.00 a00 000 0.00 0000% 000 6,000 DO 6,ODO.00 4,43383 1.556.17 0 ODD% 0.00 0.00 0.00 0.00 0.000% 0.00 6,000.00 6.000.00 4,433.83 1,566.17 0.000% 610,888.00 00 0.00 1,218,71300 0 17 Q 24 CITY OF LA OUINTA ALL OTHER FUNDS REVENUE DETAIL MID -YEAR ADJUSTED REMAINING % BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED SOUTH COAST AIR QUALITY REVENUE: S.0 A 0. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAO TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS S RECREATION Developerfees Interest Transfer in TOTAL PARKS 3 RECREATION CIVIC CENTER Developer fees Interest Transfer in TOTAL CMC CENTER LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest Transfer In TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developerfees Interest TOTAL FIRE PROTECTION FACILITY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Plates Airs in Public Places Credits Applied Insurance Recovenes Interest TOTAL ARTS IN PUBLIC PLACES INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION 48,90000 48,900.00 25,64962 23,250.38 52.450% 000 0.00 0.00 0.00 0 ODO% 0.00 000 0.00 0.00 0 00D% 7,300.00 (2,800.00) 4,50000 2,867.33 1,632.67 39 280% 56,20000 (2,800.00) 63,400.00 28.616.95 24,883.05 50740% 1,015,100.00 (165,100.00) 850,000.00 648,64987 201,35OA3 63.900% 19,3DO.00 123,700.00 143,000.00 78,097.29 64.902.71 404,650% 0 DO 0.00 0.00 0.00 0 000 % 1.034,40000 (41,400.00) 993,OWOo 726.74716 266,252.84 70260% 356,800.00 (296,8DO 00) 60,00000 47.722.00 12,278.00 13380% 0.00 0.00 0.00 0.00 0 00D% 0.00 0.00 0.00 0.00 0 000% 356.800.00 (296,800.00) 60,000.00 47,722.00 12,278.00 13.380% 424,20000 (324,200.00) 10D,000.00 84,472.59 15,527.41 19.910% 0.00 0.00 0.00 0.00 0.000% 0.00 OAO 0.00 0.00 0.000% 424,200 00 (324.200.00) 100,000.00 84,472.59 15.527.41 19.910% 142,000.00 (112,000 DO) 30,00000 23,751.07 6,248.93 16.730% 0.00 0.00 000 0.00 0.000% 0.00 0 DO 0.00 0.00 0.000% 142000.00 (112,000.00) 30.DD000 23.75107 6.248.93 16.730% 29,600.00 (24,600.00) 5,00000 3.962.00 1,03800 13 390% 35,3DO DO 35,300 00 22,602.10 12,697.90 64 030% 30000 4.70000 5,000.D0 3,672.79 1,32721 1224260% 000 000 0.00 000 00DD% 35,600.00 4,700.00 40,300.00 26,274.89 14,02511 73810% 8,80000 (6,800.00) 2,000.00 1,174kO 826.00 13340% 2,000.00 2 OOD 00 1.096.00 90400 54 800% 10800.00 (8800.00) 4.00000 2,270.00 1,73000 21.020% 59,600.00 (39,600.00) 20,000.00 11,902.26 8,097.74 19.970% 0.00 000 0.00 000 0.000% 59,60000 (39,60000) 20,OOO.00 II,902.26 8.09774 19970% 97,500.00 12.50000 110,000.00 94,498.74 15,503.26 96920% 000 0.00 000 000 0 D00% 0.00 21,344 OD 21.344.00 21,343.58 0.42 0.DDO% 5 200 00 12.00000 17 200.00 12,61752 4,582.48 242 640% 102.70000 45,844.00 148,544.00 128.457.84 20,08616 125.080% 0.00 000 000 000 0 000% 0.00 000 0.00 000 0 000% 0.00 000 0.00 000 0.00 0 000% 180 25 CITY OF LA QUINTA MID -YEAR ADJUSTED REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG 1,240,84400 1,240,844.00 0.00 1,240,844.00 0.000% CVWD 0.00 0.00 000 000 0.000% County of Riverside coo 000 000 000 0.000% Surface Transportation Funding 10,047,212.00 10,047,212.00 210,050 03 9,837,161 97 2.090% City of Indio 0.00 0.00 0.00 000 o.ODO% DSUSD 107,500.00 107,50000 107,50000 000 100.000% IID 520,48600 520,486.00 553,73060 (33,24460) 106.390% RCTC 0.00 0.00 0.00 000 D ODD% Vista Dunes Housing LLP 520,916.00 520,916.00 234.900.85 286,015 15 45 090% S8821-Bicycle Path Gram 0.00 000 000 000 0.000% state of California (31,490.00) (31,49000) 0.00 (31,490.00) 0.000% APP Contnbulion 0.00 0.00 0.00 000 00DD% Developer Agreement Funding 690,628.00 690,62800 3,455.10 687,17290 0500% Litigation Settlements 0.00 0.00 0.00 000 0 000% Transfers in From Other Funds 107,432123.00 (253000.00) 107,179,123.00 15,402,351.14 91,776,771.86 14340% TOTAL CIP REVENUE 120,528,219.00 (253,000.00) 120,275,219.00 16.511,987.72 103,763,231.28 266410% 0.00 EQUIPMENT REPLACEMENT FUND: Equipment Charges 716,881.00 716,881.00 716,881.00 000 100 000% Capital Contribution 0.00 000 0.00 0.00 0.000% Sale of Fused Asset 0.00 0.00 0.00 0.00 0.000% Insurance Recoveries 000 000 0.00 0.00 0.000% Interest 90,3000D (33,30000) 57,00000 30,88913 26,11087 34.210% Transfers In 000 000 0.00 0.00 0.000% TOTAL EQUIPMENT REPLACEMENT 807,181.00 (33,30000) 773,88100 747,770.13 26,11087 92640% INFORMATION TECHNOLOGY FUND: Charges for services 494,201 00 494,201 00 494,201.00 000 100.000% Capital Conlnbuhon 0.00 000 0.00 000 0 O00 % Sale of Fused Asset 0.00 0.00 0.00 0.00 0 ODD% Interest 35.000.00 (5,000 00) 30,000.00 16.219.26 13,760.74 46.340% Transfers In 0.00 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 529,201.00 (5,000.00) 524,201.00 510,420.26 13.78074 96450% PARK EQUIPMENT & FACILITY Charges for sevices 413,394.00 413,394.00 413,394 00 000 100.000% Interest 34,30000 34,300.00 18,669.50 15,630.50 54,430% Capital Contributions 0.00 0.00 000 000 0 000% TOTAL PARK EQUIPMENT & FAC 447,694.00 000 447,694.00 432,063 50 15,630.50 96,510% SILVERROCK GOLF Green fees 3,255,759.00 (313,075.00) 2,942,66400 860,657.00 2.062,02700 27,050% Rangefees 113,217.00 (10,113.00) 103,10400 19,07389 84,030.11 16.850% Resident Card 15,00000 15,000.00 9,97500 5.025.00 66600% Bob Hope Chrysler Classic 000 0.00 0.00 000 0.000% Merchandise 375,95000 (67,43700) 308,513.00 96,836.50 211,676.50 25760% Food & Beverage 0.00 000 0.00 0.00 0.000% Allocated Interest Income 0.00 0.00 0 00 0.00 0.000% Transfers In 0.00 0.00 0 00 0.00 0.000% TOTAL SILVERROCK GOLF 3.759,926.00 (390,625.00) 3,369,301.00 1,006,542.39 2,362,758.61 26.770% SILVERROCK GOLF RESERVE Interest 4,300.00 4,300.00 1,869.17 2,43083 41,170% Transfers In 74,89900 (7,81300) 67 086.00 0.00 67,086 00 0 000% TOTAL SILVERROCK GOLF 79.1990O (7,813.00) 71,386.00 1,869.17 69,51683 2.360% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,0D0.00 2,00000 2,000.00 0.00 100.000% Interest 500.00 (7500) 42500 22593 199.07 45190% TOTAL LQ PUBLIC SAFETY 2.50000 (75.00) 2,42500 2,22593 199.07 89.040% 181 26 CITY OF LA QUINTA MIDYEAR 07N120N-1201MUN ADJUSTED REMAINING OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTEREST ADVANCE 15,OW 00 10,NOW 25,O00 W 14,238 75 OW 10,]BJ 25 CAPRAL PURCHASES 0DO 6,5EN 6,5WW 0DO 0.00 B,SOOW REIMBURSE GENERAL FUND 1,6]1.23]00 59,470N 1,)W,70]W 188O2903 000 1,551,677 37 TRANSFER OUT TOTAL LIBRARY FUND .._. 000 0W 0GO GAS TAX CONTRACT SERVICES 29.4BOE 29AWN OW ON 29,480E REIMBURSE GENERAL FUND 643,01400 643,014W 32TE7W OW W1.507.W TRANSFER OUT 484.993W 4843WW ON 000 434393W TOTAL GAS TAX FUNDGO FEDERAL ASSISTANCE FUND: 188110W 186110W 3.1]190 10293810 TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER CUT TOTAL JAG GRANT 000 000 0GO ON OW SLESF ICOPSI TRANSFER OUT TOTAL SLESF (COPS) FUND IWAW00 228TSw 123,07800 ON 000 IM.078W NDIANGAMINUFUND TRANSFER OUT 1NeWW 61228E 214826E 558i300 OW 158953W TOTAL INDIAN GAMING FUNDSSIIS LIGHTING S LANDSCAPING ASSESSMENT DIST: S27.90000 927,900W 463.94989 0W 463,950AI REIMBURSE GENERAL FUND 0 W 0 W 0 W 0 W 0 W TRANSFER OUT TOTAL LTGRANDSCAPINO FUND RCTC TRANSFER OUTJ]448TTE 3,]44,8'nW 919,81)0) OE 282502993 TOTAL ROTC D- 000 3T418)]E DEVELOPMENTAGREEMENTFUND 0 W 0 W O N 0 W 0 W CONSTRUCTION REIMBURSE GENERAL FUND 0 W Do 0 W O N ON TRANSFER OUT O W 0 W O W ON 000 TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES TRANSFER CUT AS IRS OPERATING EXPENSES TRANSFER OUT DISNEY FUND: FEASIBILITY STUDY TRANSFER OUT INFRASTRUCTURE FUND CONSTRUCTION REIMBURSE GENERAL FUND TRANSFER OUT PROPOSITIONIB-581280 TRANSFER CUT SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES TRANSFER OUT TRANSPORTATION PROGRAM COSTS CONTRIBUTION TRANSFER OUT PARKS S RECREATION INTEREST ON ADVANCE TRANSFER OUT CIVIC CENTER INTERESTONADVANCE REIMBURSE GENERAL FUND TRANSFER OUT LIBRARY DEVELOPMENT PROGRAM COSTS INTEREST ON ADVANCE TRANSFER OUR 51,100E IS,"W7 52,10000 18.403% OW 32,696N ON 000 OW 000 ON TOTAL CRIME VIOLENT TASK FORCE 2,1WW 58088E Sol SaGO OW 0W 60.188.00 0W ON OW o.W 0W TOTAL All 939 351W000 35,000W ON 0W 35,OWN 8,995.131.W 81995,13100 61940.66 ON 0,9BB,19034 TOTALQUIMBY ON ON ON ON TOTAL PROPOSITION IB FUND 121071300 5NO.N 1223803E 60T02500 000 615,97800_ 26,SW W 26,600 W 11.36231 ON 15.24769 OW ON OW OW ON TOTAL SOUTH COAST AIR QUALITY ON ON TOTAL 37,509 W 31,5W 00 18.174 23 O N 19,325 TT 0W 000 OW OW 0W TOTAL PARKS L RECREATION TOTAL TOTAL LIBRARY ON 112.TW46 ON 101,3B2W OW ON ON 0 W 25.1E 182 27 OiM1@008-1210U2008 CITY OF LA GUINTA MlmY ADJUSTED REMAINING OTHER CITY FUNDS BUDGET REQUESTS BUDGET EXPENOTRIMS ENCUMBERED BUDGET EXPENDITURE SUMMARY COMMUNRYCENTER 0GO 0Do 0GO 0GO 0Go PROGRAM COSTS 000 000 000 000 000 TRANSFER OUT TOTILL COMMUNITY CENTER STREET FACILITY 0.00 000 000 000 000 PROGRAM COSTS ]/NSW 00 24N.56300 4850.00 0% 24T991300 TRANSFER OUT TOTAL STREET FACILITY Ono 4UM3 GO- PARK FACILITY 000 000 0.00 000 0.00 PROGRAM COSTS 000no 0.00 0.00 000 000 TRANSFER OUT TOTAL PARK FACILITY FIRE PROTECTION 23.12500 23,120 G0 11,400 000 11,72319 INTERESTONADVANCE 000 000 000 GO 000 000 TRANSFER OUT TOTAL FIRE PROTECTION DIF - ART IN PUBLIC PLACES FUND 30,00000 30,00000 d21500 000 25,>8500 MAINTENANCE EXPENSESAPP SNOW 620000 1,088M 0GO 5,1111g OPERATING EXPENGE6-APP 260,00000 280,00000 20,000 DO 0% 20,000 GO ART PURCHASES 400000.00 4000001 000 0.00 dG000000 TRANSFER OUT TOTAL ART IN PUBLIC PLACE9 CAPITALIMPROVEMENTNND PROJECT[I(PENDRURE$ 118520,iN C0 (253.00000) 11 B. 26T,]N 00 16,3%,J5047 108.]9243 102,T6222110 PROJECT REIMBURSEMENT6 TO GEN FUND 100>48500 1,00i,465.00 11323726 0DO BM227 JS Go TRANSFER OUT 000 000 000 397 TOTAL CAPITAL IMPROVEMENT EGUIPMENTREPLACEMENTFUND B]B,fi4O 10,000 % BM,640 ]],%OCO5S7 15,05J 25 J ]B OPERATING EXPENSES no 000 DO 000 0.00 000 DOC 0.00 TRANSFER OUL TOTAL EQUIPMENT REPLACEMENT FUND 75 INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 827.827 W 82] 027 00 157129 W 0 00 47089J 1J TOTAL INFORMATION TECHNOLOGY FUND — PARK MANTFNANCE FACILRY BJ,565% 22.00000 109,560 GO 36.8609J 13,S 59,0GO OPERATING EXPENSES 0DO 000 000 0DO 000 O TRANSFER OUT TOTAL PARR MAINTENANCE FAC - SILVERROCK GOLF OPERATING EXPENSES /,4d4,8J200 (186,J6J 007 4,25],90900 1.973.4%SO Ono 2.2N,41250 TRANSFER OUT]489900 M30 8>OW DO 000 000 8>08800 TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Ono ON 000 000 amTOTAL TRANSFER OUT SILVERROCK GOLF RESERVE 00 Ono am am LA W1NTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA WINTA PUBLIC SAFETY 200000 2000.00 000 OOD 2,0%00 183 28 LA QUINTA FINANCING AUTHORITY REVENUE DETAIL 07101/2008 •12f31121 MIDYEAR ADJUSTED REMAINING % BUDGET REQUESTS BUDGET RECEIVED BUDGET RECEIVED DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE TOTAL FINANCING AUTHORITY 15,000.00 15,000.00 0.00 15,000.00 0.000% 0.00 0.00 0.00 O.OD 0.000% 675.88000 570.00 676,450.00 533.260.00 143,190.00 78.900% 5,919,994.00 5,919,99400 3,781,628.13 2,29613838587 63.88D% 6,610,874.00 570.00 6,611,444.00 4,31488813 2,555.87 65.270% 0.00 0.00 0.00 0.00 0000% 0.00 0.00 0.00 000 0D00% 0.00 0.00 0.00 0.00 000 0 000% 6,610,874.00 570.00 6,611,444.00 4,314,888.13 2,296,555.87 65.270% 184 29 G7M1(1006-12J312006 U WOJTA FlNANCPiO AUTHORItt MlpY ADJUSTED REMAINING EXPENDITURE SUMMARY BUDGET REQUESTS BUDGET EXPENDITURES ENCUMBERED BUDGET DEBT SERVICE EXPENDITURES SERVICES 15,80000 15.80000 9,952.13 0GO 5.80 eT BONDPRINCIPAL-19B8 380,00000 MO."w 330,00000 OM 0DO BONDPRINCIPAL-2004 1.815.000.00 1,815,00000 1,615,00000 ON 0.00 BOND INTEREST - INN M,4W 00 295,4WDO 153,28000 0GO 143,190.00 BOND INTEREST- 4,304,9B4 O0 4.304.994.00 2.188,82$13 0GO 2.138.38587 TRANSFER OUT 0DO 0DO ON 000 0GO TOTAL DEBT SERV E CAPITAL IMPROVEMENT EXPENDITURES BOND ISSUANCE COSTS 000 000 000 0GO O00 TRANSFER OUT 0DO 000 O00 0DO 0.00 TOTAL CAPITAL IMPROVEMENT TOTAL FINANCING AUTHORITY 185 30 Tdf 4 4 49"Cu COUNCIL/RDA MEETING DATE: February 17, 2009 ITEM TITLE: Discussion of City Council Goals and the Fiscal Year 2008-2009 Annual Financial Management Review RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: Discuss City Council Goals and the Annual Financial Management Review for Fiscal Year 2008-2009. FISCAL IMPLICATIONS: No direct fiscal implications will result from this action. Staff proposes to develop programs to implement selected goals and will identify cost projections as part of the economic development program, capital improvement program, and budget process. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Fiscal Year 2008-2009 Annual Financial Management Review is provided as Attachment 1. This document is the first component of the strategic planning process and presents the financial achievements for the past fiscal year, five-year cash flow projections for operating and capital improvement funds, and financial management strategies and recommendations for the coming fiscal year. The United States is currently in the middle of a significant recession which has negatively impacted the unemployment rate, housing prices, credit market, and resulted in a number of foreclosures nationwide. The State of California is also in the midst of a trying to close a $41 billion revenue gap which is projected by the end of Fiscal Year 2009-2010. 186 At the local level, many cities in Riverside County and in the Coachella Valley are experiencing significant downturn in their General Fund revenues. Sound fiscal policies adopted by the City Council have placed La Quinta in a strong financial position. While General Fund reserves are at a healthy level and the budget is balanced, the City is also feeling the impacts of the economy at the local level. While Property Tax is stable and the number of foreclosures in La Quinta is relatively low, the Fiscal Year 2008- 2009 Midyear Review shows Sales Tax is currently projected to be $830,000 or 9% lower and Transient Occupancy Taxes are projected to be $280,000 or 5% lower in Fiscal Year 2008-2009. As a result, this year's Annual Financial Management Review focuses on how the City can address this economic downturn at the local level. The additional components of the strategic planning process include the Economic Development Plan, the Capital Improvement Program, the Annual Budget and the Five - Year Resource Allocation Plan. An explanation of each of these documents is provided below. Economic Development Plan This plan outlines a vision and direction for the City's economic development activities. It presents the mission statement, implementation policies, projected resources, and business plan the City and the La Quinta Redevelopment Agency will follow to sustain a comprehensive economic development effort. It is goal -oriented in that the economic development efforts specified in the plan are key in generating the financial resources necessary to support both the Resource Allocation Plan and the Capital Improvement Plan. Capital Improvement Plan This plan is primarily a planning document that establishes five-year funding priorities for capital improvements. This plan also includes a listing of all the other desired capital improvements that cannot, or need not, be funded within the five-year horizon. Five -Year Resource Allocation Plan This plan is a planning document that provides a five-year horizon for forecasted operational needs of each department, as well as the City as a whole. This plan is a cyclical review of all operations expenditures and assesses the various service levels of all programs. Annual Budget This document is the annual implementation tool for the overall planning process. The J.3 budget will encompass each element of the strategic planning effort and will implement: the goals of the Economic Development Plan; the resource and demand allocation outlined in the Five -Year Resource Allocation Plan; and the capital improvement investment for a given year. As in years past, to begin this year's strategic planning process, staff has provided last year's City Council Goals. This document is included as Attachment 2 for reference and discussion purposes. The chart has been updated to include the current status of each goal. As the City Council is aware, this discussion is intended to provide the City Council an opportunity to identify priority goals for Fiscal Year 2009-2010 as a precursor to this year's budget process. Identified goals will be integrated into this year's Economic Development Plan, Capital Improvement Plan, and/or the Annual Budget. Additionally, this discussion provides for City Council feedback/direction on the Financial Management Review as the City outlines its long-term goals and direction. Respectfully submitted, 1 P &4w� Bret M. Plumlee Assistant City Manager — Management Services Approved for submission by: Z D Thomas P. Genovese, City Manager Attachments: 1. Annual Financial Management Review for Fiscal Year 2008-09 2. City Council Goals for Fiscal Year 2008-2009 18� ATTACHMENT City of La Quinta and La Quinta Redevelopment Agency 2 �2009 Annual Financial Management Review February 17, 2009 Financial Forecast Presented By: Financial Management Team Thomas P. Genovese, City Manager Bret Plumlee, Assistant City Manager — Management Services Douglas Evans, Assistant City Manager — Development Services John Falconer, Finance Director Tim Jonasson, Public Works Director Tom Hartung, Building & Safety Director Les Johnson, Planning Director Edie Hylton, Community Services Director Veronica Montecino, City Clerk Oscar Santana, Management Analyst Nick Nickerson, NAI Consulting, Inc Frank J. Spevacek, Rosenow Spevacek Group, Inc. 190 Since 1995, the City of La Quinta (City) and the La Quinta Redevelopment Agency (Agency) have implemented a strategic planning process that: ➢ Reviews current year, and projected five-year, revenues and expenditures for every operations and capital improvement fund of the City and the Agency ➢ Establishes City Council priorities for both City and Agency expenditures ➢ Appropriates revenue for operating programs and capital improvement projects for the coming fiscal year. This process generates the following components: ➢ Annual Financial Management Review ➢ 5-Year Capital Improvement Program ➢ Annual Economic Development Plan ➢ Five -Year Resource Allocation Plan ➢ Annual City/Agency Budget This document, the 2008-2009 Annual Financial Management Review, is the first component of the strategic planning process. It presents the City's and the Agency's financial achievements for the past fiscal year, five-year cash flow projections for the critical operating and capital improvement funds, and financial management strategies and recommendations regarding revenue enhancements and program/project expenditures for the coming fiscal year. The United States is currently in the middle of a significant recession which has negatively impacted the unemployment rate, housing prices, credit market, and resulted in a record number of foreclosures nationwide. The National League of Cities reports that the Riverside — San Bernardino Metropolitan Region has one of the highest unemployment rates and ranks high in the number of foreclosed homes. At the same time, the State of California is in the midst of trying to close a projected $41 billion revenue gap which is projected by the end of Fiscal Year 2009-2010. The Governor and the State Legislative Analyst's Office have made a number of proposals to close this gap, and the debate continues in Sacramento as to the best solution. At the local level, many cities in Riverside County and in the Coachella Valley are experiencing significant downturn in their General Fund revenues. Sound fiscal policies adopted by City Council have placed La Quinta in a strong financial position. While General Fund reserves are at a healthy level and the budget is balanced, the City is also feeling these impacts at the local level. While Property Tax revenue is stable and the number of foreclosures in La Quinta is relatively low, the Fiscal Year 2008-2009 Midyear Review shows Sales Tax is currently projected to be $830,000 or 9% lower and Transient Occupancy Taxes are projected to be $280,000 or 5% lower in Fiscal Year 2008-2009. As a result, staff has incorporated a section into this year's Annual Financial Management Review focusing on how the City can address this economic downturn at the local level. CITY OF LA QUINTA FEBRUARY17,2009 2008-2009 ANNUAL. HNAN��Vlv -- 2 191 Since the first Midyear Financial Management Review was initiated in 1994, the City Council has continually directed staff to leverage the Redevelopment Agency in order to invest in economic development initiatives that generate revenue for the General Fund, and to fund capital improvements and facilities that address blight within the Redevelopment Project Areas while relieving the General Fund of these funding obligations. This strategy has both increased General Fund operating revenue to support expanding City service levels, and resulted in on -going improvements to the City's infrastructure and public facilities. The Nation and the State are currently in a significant economic downturn, and the City of La Quinta is feeling the impact at the local level as well. In dealing with this economic downturn in Fiscal Year 2008-2009, staff has proposed a series of General Fund expenditure reductions to deal with the anticipated decline in General Fund revenues. As a result, in this year's Annual Financial Management Review, staff has developed a list of key objectives designed to address the economic downturn and continue to ensure sound fiscal strategies. Fiscal ➢ Monitor residential foreclosure activity. In 2008, 744 notices of default were issued in the City of La Quinta (a notice of default may result in a foreclosure sale); this represents 3.4% of the City's total housing units of 21,861 units (Development Impact Fee Study, 2008). In 2007, 65% of the dwellings that were the subject of a default notice became bank -owned. Applying this percentage to the 2008 data would indicate that lenders may own 484 units of the 744 units, which would represent 2.2% of the City's housing units. ➢ Seek grant funding wherever possible to help offset any impact to the General Fund. Funding will be used for land acquisition, park and trail development, and other key capital improvement projects. ➢ Analyze City's options associated with the Regional Transportation Uniform Mitigation Fee (TUMF) to determine if it is in the best interest of the City to implement the Regional 'IUMF or contribute its local share of cent sales tax to Coachella Valley Regional Arterial Program. ➢ Expand City's revenue base. ➢ Prepare transportation related projects for potential federal economic stimulus funding. ➢ Analyze tax increment revenue limit. ➢ Continue to utilize Redevelopment Agency funds to underwrite a variety of capital and public facility improvements. ➢ Continue to monitor State efforts to take away RDA funding and work on methods to maintain RDA funding in the future. ➢ Continue to focus on measures that address the projected decline of available fund balance in the General Fund. CITY OF LA QUINTA FEBRUARY17,2009 2008-2009 ANNUAL FINANCIAL REVIEW 192 ➢ Continue to maintain ongoing investment in Capital Improvement projects. ➢ Continue to maintain very high standards for landscaping, street improvements and infrastructure throughout the City. Economic Development and Marketing ➢ Update the La Quinta General Plan and include key policies that promote and encourage economic development consistent with the City's Economic Development Plan. ➢ Encourage development of retail in the Village and reduce reliance on one-time revenues. ➢ Facilitate auto dealer expansion. ➢ Encourage the reduction in the creation of greenhouse gas emissions through the implementation of Assembly Bill 32 (AB 32) and Senate Bill 375 (SB 375). ➢ Initiate a new round of property purchase activities for new affordable housing construction. ➢ Continue implementing and monitoring SilverRock Disposition and Development Agreement. ➢ Continue development phases of SilverRock Resort. ➢ Continue to focus on increasing the City's employment base to bring jobs into La Quinta. ➢ Continue to place strong emphasis on marketing local events such as the Bob Hope Chrysler Classic and the La Quinta Arts Festival to stimulate and strengthen the local economy. ➢ Coordinate and promote increased attendance to the Village through the development of activities and events. ➢ Continue to work with local hoteliers on cooperative advertising that will market the City as a tourist destination and developing a new Market Study with the goal of examining future retail, hotel and housing trends. ➢ Continue to implement public relations strategy to capture media opportunities for La Quinta coverage. ➢ Create a dining and shopping map. ➢ Continue the cooperative advertising program with Village businesses to encourage more people to shop and dine in the Village as well as stay and play in this area of La Quinta. ➢ Continue production of a master event calendar that is distributed to La Quinta and Valley hotels as well as various other tourism outlets. CITY OF LA QUINTA FEBRUARY17,2009 2008.2009 ANNUAL rlr nu u. Quality of Life ➢ Continue to maintain the high quality of life to La Quinta residents ➢ Continue to develop the City of La Quinta Green and Sustainable La Quinta program by helping residents and businesses consume fewer resources and save money on their utility bills. ➢ Continue with Golf Cart Plan. During the past 12 months, City staff has implemented the City Council's directives generated from last year's Annual Financial Management Review. As a result, the City increased General Fund Operating and Emergency Reserves, implemented new infrastructure and public facilities improvement projects, invested in economic development initiatives that will generate new sales and transient occupancy tax revenues, and overall, improved its financial base. Specific achievements include: ➢ Implemented prudent revenue forecasts and cost containment measures that generated a General Fund operating surplus of $7.8 million for Fiscal Year 2007-2008. This was primarily expenditure driven with less than forecasted expenditures by $6.2 million with the primary savings in Street Maintenance, Police, Fire, Planning Administration and Current Planning Divisions. Revenues came in higher than budgeted amounts for licenses and permits and interest earnings in the General Fund. ➢ Increased the General Fund Emergency Reserves while maintaining the General Fund Cash Flow Reserves. The Fiscal Year 2008-2009 Emergency Reserves are estimated to stand at $15.7 million or 35.0% of the Operating Budget plus a previous one-time $4,000,000 infusion, and the Cash Flow Reserves will be at $3.7 million or 8.25 % of the General Fund Operating Budget. The latter is necessary to fund General Fund expenditures during early months of each new fiscal year prior to the receipt of significant property and sales tax revenue. In addition, as of June 30, 2008, the General Fund contained an additional $16.7 million in fund balances that were set -aside for operations, projects and transfers. As of June 30, 2008, General Fund reserves also included a $250,000 reserve for educational purposes, $2.1 million for capital improvements, $1.9 million for economic development, and $2.7 million for carryover encumbrances. ➢ Programmed notable projects within the 2008-2009 Capital Improvement Program which include an investment of $4.2 million towards the construction of Village/Cove Area Fire Station of which $1.4 million will be funded by Fire Developer Impact Fee and the balance funded with the Fire Tax Increment Credit, investment of $2.2 million for the construction of the Corporate Yard which be funded by Developer Impact fees, and an investment of $1.3 million for a sound attenuation wall along Washington St at Laguna de la Paz. Other projects funded in the Fiscal Year 08/09 Capital Improvement Project are as follows: Village Pedestrian Crossing ($590,000), a traffic signal at Ave 52 and Desert Club which will compliment the new Fire Station ($430,000), and new lighting at the Colonel Paige Sports Field ($324,000). CITY OF LA QUINTA 2OM2009 ANNUAL FINANCIAL REVIEW FEBRUARY 17, 2009 5 194 ➢ Reprogrammed an estimated $107.7 million in capital improvement projects in Fiscal Year 2008- 2009. Carry over projects include the construction phase of the SilverRock Resort Phase 11 Improvements. The Phase II Improvements include the installation of. the "backbone" infrastructure, including on -site streets, bridges spanning the Coachella Canal, water, sewer and dry utilities; the permanent clubhouse; design the second golf course (resort course); the entry features, and on -site landscaping. When complete, the project will be a four -star golf resort. Other notable improvements include the construction phase of the Adams Street Bridge spanning the Whitewater River and the Highway 111 widening improvements between Washington Street and the City's western corporate boundary. ➢ Implementing a Disposition and Development Agreement and Development Agreement with LRCF SRI, LLC (an entity of Lowe Enterprises). The hotel component of the SilverRock Resort has been delayed due to current economic conditions. Expansion of the City's lodging industry by 275 hotel rooms is a result of opening the Homewood Suites and the Embassy Suites Hotels. ➢ Adopted the Development Impact Fee (DIF) Study Update on October 7, 2008. At that time the City Council chose to delay the implementation of the increased fees on residential development for 12 months. The City Council will reconsider the residential fee increase during a business session item in July 2009. If the City Council chooses to implement the fee increase in July 2009, residential development will begin paying at the adopted fee levels in October 2009. The next complete update of the DIF will be prepared in mid-2010. ➢ Expanded the City's retail base which included the approval of 246,511 square feet of new retail building area (Shoppes at La Quinta, Madison Square, Palmers Office Buildings, Jefferson Square) in calendar year 2008, with an additional 240,579 square feet of new retail/restaurant building area proposed (Shoppes at Coral Mountain, Mayer Vila Capri, Lee Building, Hibachi and A&M Construction). The City continues to increase retail business to reduce reliance on one-time revenues. Critical mass projects include the completion of Komar Desert Center (including Mimi's Cafe, BevMo and Soup Plantation), Pavilions at La Quinta, Dunes Business Park and Applebee's Restaurant, all of which opened in 2008. Building permits have been issued for 171,539 square feet of new retail/commercial uses during 2008. ➢ Developed and enhanced the Village including the construction of a 68,339 square foot retail center at the northeast comer of Desert Club and Calle Tampico. This project includes a Fresh & Easy grocery store and other retail space estimated for completion in March 2009. In addition, the Calle Estado building opened earlier this year, adding 10,785 square feet of retail/office space to the La Quinta Village and two office buildings were approved at the Palmer's Restaurant site, which, when complete, will add 14,000 square feet of office space at Avenue 52 and Desert Club. ➢ Completed two annexations, the first included 12.29 acres located on Darby Road, east of Palm Royale, and the second annexation of approximately 12 acres located on Washington Street and Hidden River Road, were completed to provide affordable housing. The second annexation is the existing Washington Street Apartments which will be rehabilitated and expanded. ➢ Contracted with Willdan Financial Services to complete Phase 1 - Feasibility Study and Benefit Analysis to form a Citywide Park and Recreation Assessment District under the provisions of the Landscaping and Lighting Act of 1972. Willdan Financial is currently preparing a Summary CITY OF LA QUINTA 2008.2009 ANNUAL HNANL,� n V MT• 6 FEBRUARY 17, 2009 195 Assessment Evaluation that will outline a recommended district structure, method of apportionment and related assessments and revenues. The information in the Summary Assessment Evaluation will be discussed with staff and then Willdan Financial will prepare a Summary Technical Memorandum for Phase I of the project. It is anticipated that staff will be presenting the Phase 1 project Summary Technical Memorandum information to City Council in March 2009 and seeking direction from Council on whether or not to move forward with the next phases of the project. ➢ Took control of Highway 111, which was relinquished to the City by the State. Completed the Phase II street improvements, from Adams Street to Jefferson Street in January 2009. Advertised Phase III street improvements from Washington Street to the western city limits, for construction in December 2008. The Phase III improvements are scheduled to be completed in July 2009. Median island landscape and irrigation improvements will be considered for future funding during Fiscal Year 2009/2010. CITY OF LA QUINTA 2008.2009 ANNUAL FINANCIAL REVIEW FEBRUARY17,2009 7 19b The following Fiscal Year 2008-2009 five-year cash flow table presents current and projected City and Redevelopment Agency resources. It highlights the original and mid -year budget adjustments for Fiscal Year 2008-2009, projected revenues and expenditures through the second quarter of fiscal year 2008- 2009, and projected revenues and expenditures through Fiscal Year 2012-2013. The latter projections are based upon the City's Resource Allocation Plan. It is important to note that the City traditionally relies upon conservative revenue and expenditure forecasts; the cash flow analysis likewise is based upon conservative assumptions for the five-year period. Findings With the exception of the General Fund and Civic Center Developer Impact Fee (DIF) Fund, all other City and Agency funds have positive available fund balances, meaning that these funds remain in the black after payment of planned expenditures through Fiscal Year 2012-2013. Beginning Fiscal Year 2009-20010 through Fiscal Year 2012-2013, the General Fund is projected to incur a net loss of between $(1,826,220) and $(7,327,432) based upon the Resource Allocation Plan (RAP) assumptions. With these losses, the General Fund available balance will become negative in Fiscal Year 2012-2013 and beyond. The Civic Center DIF Fund also is projected to have a negative balance through Fiscal Year 2012-2013. This fund has two primary purposes — pay a 1/3 portion of the original City Hall debt and pay back the General Fund loan for the recently completed loan on City Hall expansion. Based upon the five year cash flow projections, that conservatively assume that the DIF collected in Fiscal Year 2008-20009 will continue to be collected through Fiscal Year 2012-2013, adequate funds will not be available in the Fund to pay the entire portion of the original City Hall debt. An advance from the General Fund at year end will have to be made at the end of this year $(102,764) and approximately $(100,000) each year until Fiscal Year 2012-2013 and beyond until building activity increases. In addition, the outstanding advance to the General Fund will continue to increase as interest amounts of approximately $150,000 are not paid and are added to the outstanding balance. For the SilverRock Golf Fund, revenues and expenditures have been projected to remain at the mid -year Fiscal Year 2008-2009 levels for future years. Based upon the phased development at the SilverRock site, losses will continue to require General Fund advances for the next several years of approximately $1,000,000 per year for the first SilverRock Course. This annual advance would increase if the second Golf Course and or the Permanent Club House were constructed ahead of Transient Occupancy Tax, Sales Tax and Property Tax generating facilities. The RDA Project Area 1 Capital Projects Fund has a negative available fund balances until Fiscal Year 2012-2013 when it becomes positive. The analysis contains a $10,000,000 annual transfer from the Debt Service PA 1, which would be reduced if the State imposes continued ERAF shift payments on the Agency. This occurred in Fiscal Year 2008-2009 when the State imposed a $4.85 million ERAF payment on the Agency. Other factors impacting fund balances is the delay in anticipated land sales, which occurred in Fiscal Year 2008-2009 and changes in tax increment collections. Staff has met with the Agency in the past about postponing the construction of the Second Golf Course and Club House until the economy improves and continue to recommend against issuing Tax Allocation Bonds (TABS) to accelerate these projects. CITY OF LA O;UINiA 200&2009 ANNUAL FINANCIAL REVIEW 8 FEBRUARY 17, 2009 197 The following chart details the General Fund Cash Flow projections through Fiscal Year 2012-2013. An important trend to note is the leveling out of the restricted reserves (less liquid) since the RDA interest advances will be paid off annually, and the decrease in the unrestricted reserves (more liquid). The City Council and the Agency will want to continue to enhance both sales and transient occupancy tax generators, as well as review alternative revenue enhancements or service level cuts. 5-year Analysis of General Fund Balances Net Beginning Inflows/Over Restricted Unrestricted Ending Fiscal Year Fund Balance Inflows Outflows (Under) Outflows Reserves Reserves Fund Balance Fy 07108-Prior Year 84,640,520 41,532,214 33,720,715 7,811,499 51.840,176 40,611, 843 92,452,019 FY 08/09 - Projected 92,452,019 43,282,523 46,032,277 (2,749,754) 45,561,806 44,140,459 89,702,265 FY09/10 89,702,265 40,325,957 42,152,177 (1,826,220) 47,665,730 40,210,315 87,876,045 FY 10/11 87,876,045 43,294,824 47.073,950 (3,779,126) 48,785,524 35,311,395 84,096,919 FY 11112 84,096,919 44,544,792 49,808,257 (5,263,465) 49,908,018 28.925,435 78,833,453 FY 12113 78,833,453 46,024,843 53,352,275 (7,327,432) 51,035,012 20,471,009 71,506,021 Upon evaluating the cash flow projections, the Financial Management Team formed the following conclusions: ➢ Police and Fire service costs are continuing to increase due to escalating costs and increasing service demands resulting from an expanding City population. An increase in the Patrol rate of 5% over Fiscal Year 2007-2008 is included in the Fiscal Year 2008-2009 budget. The Patrol rate adjustment for Fiscal Year 2008-2009 has been provided to the City by the Riverside County Sheriff Department, and is in line with the 5% estimated increase. Future increases will vary annually from this estimate based on proposed rate increases and staffing levels for both Police and Fire. Fire service costs have historically shown an increase of just below 5.5%. Fire service cost increases for the Fiscal Year 2009-2010 will not be known until well into 2009, but are anticipated to be 5%. Although the current Fire operating budget is adequately funded by the Structural Fire Tax and Pass Thru funding sources, projections contained in the RAP indicate that if and when a fourth station is opened, it will be necessary to supplement those two funding sources. The City and County are discussing a cost - sharing agreement that will make sure the station is funded. ➢ The Agency has the capacity to issue $68,000,000 in non -housing bonds ($65,443,000 for Project No. 1 and $2,000,000 for Project No. 2) and $97,948,088 in housing fund bonds; these amounts are net bond proceeds, net of the cost of issuance and refunding the Project No. 1 1998 non -housing bonds. In preparing this bond capacity analysis, staff identified that Project No. 1 1998 bonds could be refunded and doing so would achieve $800,000 debt service savings over the remaining life of the 1998 bonds. The Agency could raise additional Project No. 2 bonds proceeds (estimated to be $29,000,000) if it elected to retire the $9,300,000 General Fund loan with bond proceeds (this was the land acquisition loan authorized in December 2007). This bond capacity analysis was calculated after deducting all existing debt service payments and reserving $2,720,000 in non -housing tax increment revenue and $2,200,000 in housing fund revenue for operations expenses. CITY OF LA QUINTA 2008-2009 ANNUAL FINANCIAL REVIEW FEBRUARY17,2009 9 19 }61 ➢ The Agency's total outstanding bond debt is $223,750,000 which consists of $139,190,000 of non - housing bonds and $84,560,000 in housing bonds. This bond debt service (principal and interest) is currently $16,630,366, with $4,690,000 of total outstanding bond principal to be retired during Fiscal Year 2008-2009. ➢ The City continues to rely on its two Redevelopment Projects to underwrite a variety of capital and public facility improvement projects, to invest in General Fund revenue generating economic development initiatives, and to supplement General Fund operating revenues by funding staff and related operational costs through Fiscal Year 2012-2013. After this date, Agency funding of staff and related operational costs will decrease as fewer Agency funded capital and public facility projects are initiated. However, the Agency has commenced annual interest payments on outstanding General Fund loans totaling $2,676,528. Included in this amount is a General Fund loan to the Agency for $9,378,966 to underwrite a new economic development initiative that may bring new economic development opportunities to the Highway I I I Commercial Corridor. This advance bears interest at 7% and is expected to be repaid in eleven (11) years with future land sales and tax increment revenue. Recommendations The Financial Management Team recommends that the City continue to focus on measures that address the projected decline of available fund balance in the General Fund. To accomplish this, efforts must continue to maintain and expand the City's sales and transient occupancy tax revenue base by facilitating commercial development both in the Highway III Commercial Corridor and the Village, and resort/hospitality development in the Village and at SilverRock Resort. Further, the City must carefully consider all future annexation requests to ensure they do not result in a drain on existing General Fund resources. In order to foster economic growth that enhances General Fund operating revenue, continue to invest in needed capital improvements, and establish reserves to fund potential future State mandated local revenue shifts, the Financial Management Team recommends that the City Council consider the following: Fiscal ➢ Monitor residential foreclosure activity. During 2008, 351 bank -owned homes were re -sold. The post -sale values were, on average, $96,592 less than the pre -sale values. When applying this per unit value reduction to 351 bank -owned units that were sold, these sales could reduce the assessment roll value by $34,000,299; this represents 0.28% of the City's Fiscal Year 2008-09 assessed value. Foreclosed homes that were re -sold were on the market for an average of 132 days (about 4 'h months). Foreclosed homes that have not been re -sold have been on the market for an average of 216 days (about 7 months). Over the next three years an increasing number of adjustable rate mortgages will reset (the interest rate will increase from the base interest rate). In 2009, 364 mortgages are scheduled to reset (1.7% of the city's housing units); in 2010, 501 are scheduled to reset (2.3% of the city's housing units); and in 2011, 520 are scheduled to reset (2.4% of the city's housing units). ➢ Seek grants through the State of California for land acquisition and park and trail development to defray the costs. The funding for ongoing maintenance of new trails, parks and sports fields will need to be addressed prior to new development. CITY OF LA QUINTA 2008-2009 ANNUAL FINANCIAL REVIEW 10 FEBRUARY 17, 2009 ]. 9 9 ➢ Consider Regional Transportation Uniform Mitigation Fee (TUMF). Staff is nearly complete with its analysis of the City's options associated with the Regional TUMF. Staffs findings and conclusions will be presented for the City Council's consideration in early 2009. The new Measure A''/2 cent sales tax measure takes effect on July 1, 2009. As with the previous measure, the new measure requires the City to implement the Regional TUMF or forfeit its local share of the '/s cent sales tax proceeds to the Coachella Valley Regional Arterial Program. The analysis being prepared by staff will provide the City Council with the information necessary to determine if it is in the best interest of the City to implement the Regional TUMF or continue to contribute its local share of the '/Z cent sales tax to the Coachella Valley Regional Arterial Program. ➢ Continue efforts to expand the City's revenue base by evaluating the need and support for increasing existing, or enacting new, user fees to fund on -going public services. The City has limits to the amount of retail and resort development it can physically accommodate that will generate non -user fee revenue. Residents not only demand, but deserve, the highest public service levels the City can financially support. The City's public safety standards, and its park, recreation, and landscaped open space area standards, are among the highest in California. Maintaining these service levels and standards will demand increasing General Fund expenditures as community expectations and costs increase. Staff will monitor service costs as they relate to revenue sources. While efforts to capture a greater share of sales and transient occupancy tax will continue, there is a limit to the number of retail and resort users the community can physically handle and that the market area can support. Reaching these capacities will necessitate reviewing alternative revenue enhancements or service level adjustments or reductions. To avoid service reductions or reduce funding from the General Fund, the City may want to explore a City-wide Park Assessment District to provide funding for City park facilities. ➢ Prepare transportation related projects for potential federal economic stimulus funding. This will require preparation of projects through federal procedures for environmental review in order to have complete "shelf ready" plans and specifications. This process normally takes 6 months to a year therefore staff recommends that preliminary and final design funds be included in this year's CIP to take advantage of federal funding on a short notice. Staff will identify qualifying projects during the Fiscal Year 2009/2010 CIP preparation. ➢ RDA Project Area No. 1 is forecasted to reach its tax increment revenue limit five to ten years prior to the 2034 expiration date. Staff will be evaluating the pros and cons of amending the Redevelopment Plan to increase the tax increment revenue limit. ➢ Continue with RDA General Fund Loan Principal and Interest Payments. As of June 30, 2008 the General Fund had outstanding loans totaling $31.4 million in principal and interest to the RDA. For Fiscal Year 2008/09 and thereafter, the interest generated from the $31.4 million loans which are at an interest rate of between 7% - 10% will result in the General Fund receiving $2,676,528 annually. ➢ Continue to monitor State efforts to take away RDA funding and work on methods to maintain RDA funding in the future. Staff has been working with the California Redevelopment Association (CRA) and receives CRA updates regarding any current or future RDA one-time or permanent takes on RDA funding. Staff, consultants, and RDA Board Members are all involved with the CRA and this issue. Staff will continue to partner with the CRA in lobbying efforts and monitoring in CRA's lawsuit against the State. CITY OF LA QUINTA FEBRUARY17,2009 2008.2009 ANNUAL FINANCIAL REVIEW 11 200 ➢ Consider the uncertainty of the current State budget deficit by increasing efforts to generate greater cost savings in all operations while critically evaluating the merits of expanding existing or starting new projects and programs that increase operations costs paid through the General Fund. In January 2009, the State froze the Proposition I funds based upon the State Budget crisis which was going to be used to widen the east lane along Washington Street at Ave 50. In addition, $663,707 in unspent slurry seal and pavement management program funding was carried over into Fiscal Year 2008-2009 from Fiscal Year 2007-2008. ➢ Continued the City's capacity to implement a capital improvement program with a scheduled investment of $9.5 million during Fiscal Year 2008-2009 and a scheduled investment of $21.7 million during Fiscal Year 2009-2010. The Capital Improvement Program is scheduled to be reviewed by the City Council on March 17, 2009. A 2008 study by the University of California — San Diego (Economist Valerie Ramey) finds that every $1.00 of government spending generates $1.40 in economic growth. The City/Agency is slated to invest $31.2 million of capital improvement projects and $63.9 million on affordable housing development; per the UC San Diego study, these investments should generate $133.2 million in economic growth. ➢ The City's Pavement Management Plan (PMP) identifies and recommends a future investment of $6.6 million over the next five years ($1.3 million per year) for the reconstruction of existing substandard streets. In addition, the PMP recommends an annual expense of $600,000 for slurry seal and crack seal projects, for an annual investment of $1.9 million per year for five years (grand total of $9.5 million). If the economy allows us to continue with this investment over the next five years, this will ensure the City Council's direction to maintain a pavement condition index (PCI) rating of 80. The Fiscal Year 2008-2009 budget contained $600,000 for slurry seal street improvements and a total of $1,074,571 in pavement management improvements for a total of $1,674,571. For PUP expenses, $517,400 was funded by the General Fund and $557,171 was funded by Proposition 1B funds. Economic Development and Marketing ➢ Update the La Quinta General Plan and include key policies that promote and encourage economic development consistent with the City's Economic Development Plan. As mandated by the State of California, the City must update its General Plan every 10 years. Though the existing plan is only 7 years old (adopted in March, 2002), several new regulatory provisions now in effect combined with the significant growth that has occurred in recent years warrant the need to commence the process at this time. The fundamental objective of the General Plan is to provide policy direction regarding future development of the City. The economic development initiatives set forth in the City's Economic Development Plan play a key role in the City's future development and maintaining a balance between securing quality revenue -generating development and preserving the cultural and natural features of La Quinta. It is imperative that during the upcoming update process for the General Plan that all applicable strategies and tasks identified in the Economic Development Plan are incorporated into the General Plan. ➢ Continue economic development efforts to attract additional sales and transient occupancy tax generators must be targeted to ensure the City evolves positively with market changes. Investment in amenities and projects that secure additional resort, hospitality, retail, and auto uses must continue in CITY OF LA QUINTA 2008-2009 ANNUAL FINANCIAL REVIEW 12 FEBRUARY 17, 2009 2Qi order to compete with adjoining jurisdictions for market share, and to attract users that capitalize on La Quinta's resort and retail image. Further, the City must begin to explore new retail options in order to sustain its retail base. Some of the Highway I I I retail inventory is aging and will soon be in need of recycling. The City will explore new measures to define future retail trends and position both the Highway I I I Commercial Corridor and the Village to accommodate these trends. These measures will be outlined in the Economic Development Plan component of the Strategic Planning process. ➢ Facilitate auto dealer expansion. Opportunities exist to expand the La Quinta Auto Center by either expanding existing dealerships or adding dealerships. The City will continue efforts to work with existing auto dealerships to expand and upgrade existing facilities and to bring in new dealerships. This may require City assistance in working with land owners, dealerships, and auto makers to ensure the La Quinta Auto Center expands its presence in the region. The City is currently working with Torre Nissan to facilitate dealership expansion, and the City is working to add dealerships. The City may need to provide assistance to secure new auto dealer facilities and has acquired properties which may be suitable for such expansion. ➢ Encourage the reduction in the creation of greenhouse gas emissions through the implementation of Assembly Bill 32 (AB 32) and Senate Bill 375 (SB 375). The intent and purpose of these two bills is to minimize the effects of greenhouse gas emissions from proposed projects on climate change. Implementation will result in the establishment of policies that encourage the development of compact, mixed -use, transit -oriented development that reduces vehicle trips. There is high potential of such development occurring in the City's main commercial areas of Highway 11 I and in the Village, which could lead to the blending of residential, office and retail commercial land uses and the establishment of "lifestyle centers" in these areas. It is anticipated that implementation of these bills will result in policy being established in the La Quinta General Plan that encourages pedestrian oriented compact development patterns that reduce reliance upon fossil fuels. ➢ Consider affordable housing land acquisition. The Redevelopment Agency is projected to accrue significant fund balances in its affordable housing fund. Pursuant to Redevelopment Law, the Agency cannot accrue an excess surplus of housing funds (the total fund balance cannot equal or exceed the housing fund deposits of the prior three years); if an excess surplus occurs, then the Agency must prepare a detailed plan that identifies how all of the housing fund balance and subsequent revenues will be expended during'the coming five years, the number and types of housing to be assisted, and the entities responsible for ensuring that these funds are expended. This plan is monitored by the State. In order to avoid accruing an excess surplus, the Agency should continue to aggressively implement affordable housing initiatives that would include: investing in foreclosed home re -sales, in conjunction with local, State and Federal resources, funding multi -family rehabilitation efforts, and purchasing property that may be developed with affordable housing and would provide the opportunity to construct needed infrastructure and/or public facilities. ➢ Implement and monitor SilverRock Disposition and Development Agreement. Hospitality venues at SilverRock Resort will generate new, long-term transient occupancy and sales tax revenue. Resort patrons would generate additional demand at the Arnold Palmer Classic Course, and at the future Jacobsen/Hardy. Golf Design resort course. Resort patrons will also provide synergy within the on - site retail venue, as well as in the nearby Village. CITY OF LA QUINTA FEBRUARY17,2009 2008.2009 ANNUAL FINANCIAL REVICYv 13 202 ➢ Continue with design and initiate construction of Phase II infrastructure (water, sewer, utilities, and roads) improvements at SilverRock Resort to serve the balance of the property ($26.4 million), construction of the permanent clubhouse ($25.4 million), entry road feature ($5.6 million) and designing preliminary work on the second golf course. ($2.1 million). These multi year projects are being funded by a combination of previously issued 2002 Tax Increment bond financing, annual excess tax increment transfers, and future SilverRock Resort property sales. The Fiscal Year 2007- 2008 budget previously transferred $25 million in excess tax increment. The original Fiscal Year 2008-2009 budget contained a $15 million transfer of excess tax increment to be used toward the aforementioned projects. However, due to the State Education Revenue Augmentation Fund (ERAF) shift of $4.9 million and the delay in the proposed sale of SilverRock Resort property of $3.9 million this transfer amount will have to be reduced from $15 million to $5 million. The impact of this $10 million reduction is that the RDA has deferred constructing the clubhouse. While staff believes that the economic downturn may very well result in receiving better bids on construction projects, it does not believe that the savings will offset the decreased revenues and the possibility that the State ERAF shifts may become permanent. Staff has been working with the Coachella Valley Water District (CVWD) on a long term solution to address the water canal which the Agency Board will need to consider in the future. As of June 30, 2008, the RDA audited financial statements showed that Project Area 1 had $22.9 million in pooled cash and $16.7 million in bond proceeds to invest in eligible projects. This $39.6 million and the $15 million in Fiscal Year 2008-2009 transfers would have resulted in a total amount available of $55 million which would have nearly funded all of the SilverRock and other Project Area 1 Capital Projects by the end of Fiscal Year 2008-2009. ➢ Focus on increasing the City's employment base to bring jobs into La Quinta. Increasing the City's employment base will be boosted by expanding medical and non -medical office uses. Although no new medical/non-medical office use was approved along the Washington Street corridor in 2008, Eisenhower Medical Center is currently constructing the first phase (85,000 square feet) of a 196,500 square foot medical office facility at the Centre Pointe development located east of Washington and just north of the Whitewater Channel. This is anticipated to open in July 2009. In addition, a 130,450 square foot office complex proposed at the northeast corner of Fred Waring Drive and Palm Royale is currently in the entitlement process. The City/Agency investment in capital improvements and affordable housing does generate jobs and stimulates economic growth. Using the Regional Input -Output Modeling System (RIMS) developed by the United States Department of Commerce, the capital improvements and affordable housing projects slated for FY 2008-2009 will generate 255 road improvements, infrastructure and other construction projects jobs, and 522 affordable housing development jobs. ➢ Emphasize The Bob Hope Chrysler Classic in La Quinta. The Classic is working with the La Quinta Chamber, and is utilizing space in the Village to sell merchandise and tickets to the five day event that will host three of the four golf courses in La Quinta. The Classic is also planning to add additional entertainment the week of the tournament. ➢ Implement activities and events to encourage people coming into the Village have been significantly increased this last year. The City continues to work with local nonprofits to provide events and activities in the Village. The City's grant program funded organizations including the La Quinta Arts Foundation, the La Quinta Playhouse and the La Quinta Chamber of Commerce to provide activities such as Art under the Umbrellas, Blues Brews and Barbeques, the La Quinta Car Show and CITY OF LA QUINTA 2008-2009 ANNUAL FINANCIAL REVIEW 14 FEBRUARY 17, 2009 - Zo3 Competition, and the several plays offered by the La Quinta Playhouse. The La Quinta Arts Foundation added "Night. Life. Culture." to encourage residents to visit artists, shops and dine in the Village during the summer months. The La Quinta Playhouse has a location for their children's drama programs and theatre productions located in a storefront in the Old Town. The expansion of the Library and the La Quinta Museum will continue to enhance the activities in the Village. The Chamber will host its Annual Car Show in the village this year. The newest service is the addition of a Certified Farmers Market held each Sunday morning. This event continues to grow and is planned to last throughout the season. The City also hosts Open Air Cinemas that draw large crowds to the Civic Center Campus. Cooperation is underway to promote these events and encourage people to shop and dine while in the area. ➢ Continue business development efforts as set forth in the economic development plan in an effort to encourage business attraction and business retention. Work with the La Quinta Chamber of Commerce to implement programs that encourage more people to dine/shop and stay/play in La Quinta. In addition, continue to market La Quinta as a tourist destination and a great place to do business via implementation of the marketing plan. Continue cooperative programs such as the Hotel Cooperative Program and the Village Business Cooperative Program that leverage the City's marketing dollars and assists the local economy through cooperation and synergy; regional and local broadcasting of La Quinta television spots; a new tourism website that includes a dining guide and a shopping map; a master calendar of events brochure for La Quinta hotels and a number of other tourism outlets; a 2009 City Calendar; La Quinta City Report (quarterly newsletters); an advertorial in Palm Springs Life (October progress issue); marketing the City in conjunction with the Bob hope Classic; and press releases/media coverage for La Quinta. Quality of Life ➢ Consider economic benefit of local library services (computers, e-mail, dvd's, children's programs) and the senior center. Residents can search for jobs and training on the internet computers and parents take their children to the free programs offered at the library. The reasonable costs of services provided at the senior center are helpful during economic times when people are concerned about spending money. The free social services also help out those that are in the lower income levels. ➢ Consider facilities for off -road walking and biking trails, and walkable access to commercial and public areas which are important to city residents. Staff is working with Desert Recreation District on a feasibility study of an off road dual purpose trail along the top of the Whitewater Channel. This trail system would create an opportunity for access to the commercial areas and create an alternative mode of transportation across the city. A Top of the Cove Trails Plan to improve existing trail conditions in the Cove Oasis area has been completed. Trail markers, signage, maps and future trail development are all part of the improvement plan for this area. ➢ Develop more sports facilities for La Quinta youth. Land is being sought for a sports park located along Monroe corridor. This will provide the much needed sports facilities for soccer, baseball, basketball and volleyball needed by the sports associations. ➢ Continue to expand the "Green and Sustainable La Quinta" program by strengthening conservation partnerships with Coachella Valley Water District, Imperial Irrigation District, Burrtec and the CITY OF LA QUINTA 2008.2009 ANNUAL FINANCIAL REVIEW 1s FEBRUARY 17, 2009 ....... 20 L. Southern California Gas Company and encourage residents to reduce their carbon footprint by providing valuable conservation programs and incentives to the residents of La Quinta. The water conservation programs including the Weather Based Irrigation Controllers, have shown positive results with 145 smart irrigation controllers installed with an average 26% water savings per household since February 2008; the energy programs are in development and show the opportunity for substantial impact; waste and recycling programs showed positive results as well including the "Sharp's" Safe Disposal Program and the free Commercial Recycling Program. The City has had an energy efficiency analysis completed on four city owned buildings in efforts to provide opportunities for the City to reduce its own carbon footprint. LEED building certification efforts continue with the SilverRock Resort Clubhouse and the Wolff Waters housing project. ➢ Continue with Golf Cart Plan. City staff has prepared a detailed Phase I golf cart route plan. This program will include a golf cart ordinance, a flyer outlining golf cart requirements, operator manual, map and other informational material. The Capital Improvement Program includes lane striping for on -street paths, new golf cart paths in parkways, signs, parking and related facilities. Street improvements should be completed by September or October 2009. The first implementation phase of the Golf Cart Plan will be focused on connecting the La Quinta Resort, SilverRock Resort and the Village. Program approval and phase one implementation are expected by the end of 2009. CITY OF LA QUINTA FEBRUARY 17, 2009 2008-2009 ANNUAL FINANCIAL REVIEW 16 205 Ri Year Cash Flow Spreadsheets: Highlighted Funds: General Fund Library Gas Tax Federal Assistance (CDBG) JAG Grant COPS Grant Indian Gaming Lighting and Landscape Assessment RCTC Development Agreements Crime Task Force AB 939 Quimby Infrastructure South Coast Air Quality Prop 113 Development Impact Fee: Transportation Development Impact Fee: Parks and Recreation Development Impact Fee: Civic Center Development Impact Fee: Library Development Development Impact Fee: Community Center Development Impact Fee: Street Facility Development Impact Fee: Park Facility Development Impact Fee: Fire Protection Facility Arts in Public Places Capital Projects Equipment Replacement Information Technology Park Equipment & Facility Maintenance SilverRock Operations SilverRock Reserve Police & Fire Survivor Finance Authority — Debt Service Project Area No. 1 -Housing Project Area No. 1 - Debt Service Project Area No. 1 Capital Projects Project Area No. 2 — Housing CITY OF LA QUINTA 2008-2009 ANNUAL FINANCIAL REVIEW FEBRUARY17,2009 17 206 Project Area No. 2 2004 Low Mod Housing Project Area No. 2 - Debt Service Project Area No. 2 -Capital Projects Other Financial Schedules Reimbursements Transfers 5-year Analysis of General Fund Balances General Fund Build OutAnalysis: Population and Land Use Build Out Sphere of Influence Revenues & Expenditures Methodoloev Redevelopment Project Areas Police and Fire Service Levels Findings Exhibits: Table 1 • Land Use & Population Estimates Table 2A & 2B• Revenue and Expenditure Projections Table 3 • Property Tax & Document Transfer Tax Revenue Table 4: Transient Occupancy Tax Table 5: Commercial/Retail Sales Tax Table 6: Land Use & Population Estimates with Sphere of Influence Areas Table 7A & 7B • Revenue and Expenditure Projections with Sphere of Influence Areas Table 8• Property Tax & Document Transfer Tax Revenue with Sphere of Influence Areas Table 9• Transient Occupancy Tax (TOT) with Sphere of Influence Areas Table 10• Commercial/Retail Sales Tax with Sphere of Influence Areas Attachment A: Development Assumptions CITY OF LA QUINTA FEBRUARY17,2009 2008-2009 ANNUAL MNANLIw 18 20i N M O m M p N ^ N O O O O O O O 0 0 0 O N O M (O h N h O O N N Or O O m m O M O M A V O r LL N m O V O m O M ml 0 t m rt0^p WN � v v 0 000000O000 Q O m O N V O V M U N m ^ N m W p'pp V } O H O N r m M W � p O •^- M O N O O G N m O O O O O O O 0 0 0 00 4 O m^ O M M N < m M M N m O � ^ O N N m N N mm1 r O� O .01 Q 0 a t0 � P O fmp n 0 O O O O O O O O A O CI! 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CDBG Lighting & Landscape AB939 Quimby Infrastructure SB 1266 Transportation DIF Park DIF Library DIF RDA PA2 Housing Fund RDA PA1 Housing Fund RDA CIP 1 RDA CIP 2 Developer Agreement Civic Center DIF Fire Tax Urban Forestry Giant Equipment Replacement RCTC 20D4 Low Mod Project Fund Street Maintenance Library Gas Tax COPS & SLESF JAG Grant RCTC SCAQMD Quimby Federal Assistance Park DIF Indian Gaming Proposition 1 B Fire Tax General FUND Infrastructure Park Library County DIF City Library Fund RDA PA1 Housing RDA PA2 Housing RDA PA2 Housing PA 1 Debt Service RDA PA2 Housing RDA Debt service 1 RDA Debt service 2 PA 1 Debt Service Federal Assurance-CDBG AD 2000-1 RDA CIPt RDA CIP1 RDA CIP2 RDA DS2 RCTC SilverRock reserve General Fund SlNerRock Low Moderate No. 1 Palk Facility 2008.09 1 2 2009-10 3 2010-11 4 2011-12 5 2012-13 2008-09 12/31108 (Ongina0 (Adjusted) Amount Budget Budget_l 0 0 400,000 0 0 0 0 0 424,393 464,393 0 0 0 0 641,742 713,454 5,888,976 713,454 713,454 515,000 515,000 3,172 165.000 160.055 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,940 457,600 8,995,131 0 0 0 0 0 0 397,576 0 0 0 0 607,825 0 1,223.803 0 0 0 0 1,919,972 1,597,874 8.284,991 2.246,624 645,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (439,084) 30.000 2,825,481 0 0 0 0 0 0 0 0 0 0 0 1,897,831 85,000 59.521,815 85,000 19,039,000 85,000 63,311 329.496 0 397.261 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 1.400,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 919.847 0 3,744,877 0 0 0 0 9,509,959 0 12,390.202 0 0 a 0 4.650 2.152,767 2,484.563 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100.400 123.078 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 30,000 26,055 30.000 30.000 30.000 30,000 0 0 0 0 0 0 0 55,873 150,600 214,826 177,250 0 0 0 0 557,171 0 0 0 0 0 0 0 0 0 0 0 0 2.000 2,000 2,000 2,000 2,000 2.000 2.000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2.951,541 4.444.479 4.444.479 4.438,692 4.438.934 4,431,509 4.431.038 1,247,937 1,953,598 1,953,598 1,951,399 1,951,993 1.948,557 1.949.172 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 2.533.691 3,966,396 3,966.396 3,961.932 3,963.138 3,956.162 3,957.409 1.247.938 1,953.698 1,953,598 1.951.399 1.951.993 1,948,557 1.949,172 0 15.000.000 6,000,000 10.000,000 10.000.000 10,000.000 10,000,000 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 e 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 74,899 67,086 67,086 67.066 67.086 67.086 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 250 61 BOOM Fb Year CeeS FIOw TRANSFERS ALL LANDS - TRAN9FFJI3 OIR CUM Pralew AmaOM BMaM Bu09e11 CUP Genets 16N 198,454 190,159 18, 5d 1BB0 180151 0 a CP Gemnl 1751 ISN 0 51,185 0 a O O CP G.m IMt I0,10].00 50.000 35,3w N,000 SO.aN 50,000 50,000 GP Genow 1M5 0 N,J32 0 0 0 0 GP Gemrw 1M) 136,12500) NO,NO 2d0,000 380,000 300,000 300.000 CIP G.m 1])O 24,61000 1800N 1N,N0 MIND 1BS.aN 185.000 ieS,ON 185,ON l CP Gemm, 1771 WON 80000 0 1,01] 0 0 0 0 CP Gemnl 1790 155ON 0 13d,9M 0 0 0 0 CIP General 17N ON 0 Ii5,84 0 0 0 0 CP General IMt 88,81300 0 1,215,Sd1 0 0 0 0 neN 1MB N,057.N O N000 0 0 O 0 GCIP len. General z,ON.N 2.000 2.000 2.0 2.000 2.000 2.000 General ON 0 0 0 0 0 0 G ON a 0 0 0 0 G.ae Tu Te[ ON 0 a 0 0 0 0 G.T. IngM O O93 IO,0 0aa Goo ON ON Ge9 Te[ IMz 0N IN,J9300 424.30 O 000 0000 0.00 QPM1nWUMn 1835 0DO a J97.5M 0 0 0 0 0 LMry 1782 ON DO 0 0 0 0 0 0 0 Perk Fadky ON 0 0 0 O 0 0 CIP RLACIDA CIPI 1011 N,ON 50,000 N,ON 50,000 50,00000 SOA0000 35,011N CIP RMCIPI 102 0.00 DO 25,00000 DO 95,NON 25,NON 25,NON CIP RDA 17" 0.DO 10,00000 52.887 10,NON 10amoo t0,ONN f0,0 ON f0,a ON CIPRMCIPI ON 1)11 ON 000 n.wl ON ON ON ON CIpR 1M9 000 99,21 8759.0 aN ON ON O.m CIPRDACIPI clpl 1772 45.09JN 1O301N 000 t)58@0 ON 15,90 ON ON CIPRWCIPI 1775 079,2N.00 000 21,011,N3 ON DO ON 0DO ON CP RDA CIPI 1770 10ON2N O00 ON ON ON ON 0DO CIP ROAGPI 38.052N ON 5,519.M9 5,519,027 0,N ON ON ON CIPRDACIPI IM 1731 000 M2,2N ON ON 0DO ON CIPRMGPI 1]81 5.820 INTO N 000 IN,2N ON ON ON ON CIP RDA CPI 1785 9N.N ON 114,871 ON aN O00 ON CIPRMCPI 1785 329,89N O0 O0 000 Oa0 O.0 CIPRDAGP2 1737 1,0 0 74.896 71,098 0 0 O 0 ClPRDAMZ 1NO DO ON 0 0 0 0 0 O CIPRDAGP2 18N 3100000 000 310305 ON 000 000 O.N CIP RDA CIP2 17B7 12,0000 000 12,O00 O. 000 CIPRM CIP2 ON 0 0 0 0 0 0 0 ClYPS ON 1N,100 120075 0 0 0 0 Fed Fe 1199 3,0 185,N0 1N,055 0 0 0 0 lA�Mme FeBealA GO aN 0 0 0 0 0 0 O. Fln.. ON J0.0N 28,055 I0,N0 NON JON "NO Rneme AutlrotR. CIP lIo ft ON a 0 O0 Oa ON ON Gw.w am 0 0 0 o a a a GWtpb. 17 ON ON ON ON 000 GWmb/ 1183 ON ON 7.43 7.0A8),131 ON 000 am ON O OWmb. 17093 ON 85,.48 ON 000 ON ON GWmb. 1791 4.486D 39dA88N 35,OW ON 000 000 ON p 1]9] NO 8,am 65.a0ON 85,0N O0 O0 000 O.0 G. JAGGrenl ON UN 0 0 0 0 0 881208 17B0 N7,52500 000 812,915 ON ON 000 ON RMDeb11 FUMDO ON 15,00,000 s,N0,000 10,000,000 10,OOO,ON l0,ON,NO tO.O0,000 FlIAM,bil oN a o 9 0 0 0 RDADDeNI2,533,991N M .9N,3911 3,N1,892 3,983,198 3,958,152 3.957.109 RGADeN2 120N 1.95,3m 18,93553,585 1 .953.598 1,951,399 1.851,993 1.940,55) 1A19,1T9 RMD ON 0 a 0 0 0 O RM Hou ON 0 O 0 0 0 0 FDA H MiNI 417pN.0 478.043 17Oa83 08,80 Q5.317 173,8 RM .*,1 2.533,8B1.N 3.880.388 3,9N,JBB ],981,92 3.N3.138 3.858,182 I.07.109 RA 14Ou ON 0 O 0 0 0 0 Aig2 RDA Nawtrp2 I737 (750,02)00) 0 1.081,591 0 0 0 a RM llcuWng 2 1758 94300 N,ON 1A30,595 0 0 0 0 RMHauek02 1,QQ 1,953,590 110.W5 1.951,089 1, 1,90 1,819,1T3 RMHOu*V2 15N DO 313.000 N 3f ON 0DO ON D85] ON 000 RMHOUWy2 ON O.0 am 0 0 O0 009 O0 ON Tmnw 1710 3,N3N 0 121]03 O 0 0 0 WnDIF Tnmparbtlon 1113 i040DO 55.504 0 0 0 0 OF TnmmMtlon 1715 O31 85,501 , 53,501 0 0 0 0 OF Trenepa DIP 907,931N 0 1,9N,217 0 0 0 a Tram fim DIF 1755 1757 S,ON 0 90,355) 0 0 0 a bon TenewMwn OIF 115) ON O 13.75D 0 0 0 0 TnnepOMOon 1783 0 99 0 0 O 0 OF Tnnew0ew. OF 1]BJ $279 O O 0 I.M, i,IlS8,m 0 0 0 0 TnmpoMOon I7]0 (10,7530) 0 151,7N 0 0 0 a OF TnnnpodNm OF 17N 0D ON 0 314,117 0 0 0 0 TnnewMew 01F 1758 1,63,000 1R82AM 0 0 0 a T.e OF 179$ 83,NON 3.000G 83,No 0OpN 0 0 0 a rtOuon Trenewrt om OF 1780 57,355N 1a0 100 0 0 0 0 TrenewMeon OF ON 0 a a o o a Tnns*D SnDIF 0 9 0 ON ON 0.00 T.OvD S OF 0DO O N 0 0 355,000 am O N O N am TMm OF am 000 0 a 5]S,ON ON ON aN DAmOO TmOspOMtlon OF mot O N 0 0 1,321,N1 00 O N am Tnmw0 ma 0 0 0 130,N0M , ON O.N .DIF wDIF Tao 0DO ON 0 0 0 315,ON.N Oa O.0 P OF GNenI FUM ftmOF O.N 0 a 0 0 0 0 iRrery 170 am a. O. O O O ON CNk Center OF 1R5 ON 0 0 0 0 0 0 a 0 a 0 0 S99eROQ ON 71,089 0 0 B),O B],O080a 07,085N 8],O05N APP 17 ON 0 2N.0.000 0 0 0 0 0 App 17M52 ON 0 2M,B 0 0 0 a RGTC 1713 837.106 0 1,508,5]7 0 0 0 O ROTC 1785 02,0 aN 2,15000 ON oN ON ON ROTC DO ON 00O 000 ON ON ON RCTC aN aN 000 ONON ON aDO am O.N ON ON 0 0.DO OM ON EWM. en7 Mcal 1737 ON aN 0 ON aDO ON am BOW =4L MM Bats Fw0 1i37 ON aN 0 ON ON 0DO ON ON a"Law 2001 Lox MM Bats FUM ON ON 0 ON 0.0 ON 0.N Bats Fw0 1IcRm 1750 f]59 B,55.87300 O0o 12,38O28z ON 0.0 OM ON GOMao 85,Bi300 1N,8000 211,590 17],m ON 0.N aN MYMemnw FetlRy OF Wnt...F 1750 1,0 9,152,wom 2A81,583 ON O.N Fke DIF ti9B DO ON 1557,1700DO 0 aN aDO am 0.N OM 0.N PmpOgBm, 18 Gmerol FUM a N 55 N ON a.DO N a.m Pmpon0bn 10 ON ON ON 810,888 . ON ON O am SMm Reserve aN 0.0 0 ON ON 0Da aN ON 12/930239 258M OW 120N598 iz9035i1 22.881,1M TOTALOBFFL 9J 35259,229 10) ON 000 ON ON OM ON WORIONG DOCUMENT 42OF 12 62 t 1e..-J 251 CITY OF LA QUINTA 78-495 CALLE TAMPICO, LA QUINTA, CA 92253 f� GENERAL FUND BUILD OUT ANALYSIS R S G City of La Quinta February 6, 2009 ROSENOW SPEVACEK GROUP, INC. www.webrsg.com 2 J ! 63 CITY OF LA QUINTA This report presents General Fund revenue and expenditure projections for the City of La Quinta ("City"). Revenues and expenditures are projected for a 45-year period commencing with fiscal year 2008-09. The land area within the City's existing corporate boundaries, and the land area within the City's Sphere of Influence, are reviewed in this analysis. Three scenarios are presented that identify revenue and expenditures forecasts for Year 20, Year 35 and Year 45. POPULATION & LAND USE The City's Annual 2008-09 Budget indicates the current permanent population is 42,958. This figure does not account for the seasonal residents. In order not to understate the service demands and expenditures, and to remain consistent with the City's 2008 Development Impact Fee Study ("Development Impact Fee Study"), RSG has assumed the City's current population based upon persons per household. The Development Impact Fee Study and the City's 2002 Comprehensive General Plan ("General Plan") provide the estimated number of dwelling units and non-residential square feet for each land use designation. Applying these assumptions to each land use designation generated the following estimates: Base Year Bud e12008-09 Year 20 2028-29 Build Out Year 35 2043-44 Year 45 2053-54 Population 54,871 81,771 81,711 81,711 Dwelling Unds 21,861 32,578 32,578 32,578 Office Commercal (Square feet 616,000 1,481,000 1,481,000 1,481,000 General Commercial (Square feet 2,781,000 3,137,000 3,137,000 3,137,000 Hotel Rooms 1,187 2,572 2,572 2.572 Golf Courses 22 23 23 23 BUILD OUT Table 2-3: Ultimate Development at Build Out of the Development Impact Fee Study forecasts 32,578 dwelling units at build out. Using this figure and a 20 year build out schedule, RSG assumed an average increase of 536 dwelling units, and 1,345 residents, per year through fiscal year 2028-29. SPHERE OF INFLUENCE This report also analyzes the financial impact of annexing the Sphere of Influence Areas (also known as Planning Area 1 and Planning Area 2) into the City. The Riverside County Local Agency Formation Commission (LAFCO) has designated these areas territory the City may annex. The General Plan identifies the estimated number of dwelling units and non-residential square feet for each land use designation for the Sphere of Influence. This report assumes that all of Planning Area 1 is annexed by fiscal year 2028-29, and all of Planning Area 2 is annexed by fiscal year 2043-44. The following chart presents the build out estimates for these areas: RSG 1 r') CITY OF LA QUINTA Base Year Budget 2008-09 Year 20 2028-29 (Build Out) C' +Sol1 Year 35 2043-44 C +SOI 1&2 Year 45 2053-54 City+SOI 1&2 Population 54,871 112,979 174,192 174,192 Dwelling Units 21,861 45,012 69,399 69,399 Office Commercial (Square feet 616,000 1,481,000 2,333,000 2,333,000 General Commercial (Square feet 2,781,000 3,765,000 7,307,000 7,307,000 Hotel Rooms 1,341 3,726 3.726 3,726 Golf Courses 22 23 23 23 REVENUES & EXPENDITURES METHODOLOGY Revenue and expenditure forecasts were based upon a line -by-line analysis of the City's Annual 2008-09 Budget and assume proportional increases in current City service levels. A per capita equivalent modeling method is used to estimate many of the service costs and revenues for the City. In some cases, a per dwelling unit cost is applied. In prior analyses, a per capita equivalent method was applied to projected fire service costs. Recently, the City adopted a per dwelling unit equivalent method for fire related service costs, which has been applied in this analysis. The per capita and per dwelling unit factors are derived from the City's Annual 2008-09 Budget and the City's residential population and number of dwelling units. All revenues and expenditures are adjusted annually for inflation. Attachment A presents the inflation factors and development assumptions. REDEVELOPMENT PROJECT AREAS The City has two redevelopment project areas that will expire in 2035 (Project Area No. 1) and 2040 (Project Area No. 2), respectively. It is anticipated that the tax increment revenue limits for the Project Areas will be reached prior to year 2035. As such, this analysis assumes that the Project Areas are no longer active starting in fiscal year 2028-29 and the General Fund receives its total apportionment of property tax revenue in fiscal year 2028-29. POLICE AND FIRE SERVICE LEVELS This analysis projects police and fire services based on fiscal year 2008-09 service levels and standards. Population and inflation drive the increased service costs for police, and new development and inflation drive the increased service costs for fire services at build out. 9 RSG 254 65 CITY OF LA QUINTA FINDINGS The build out analysis projects the following General Fund revenues and expenditures for the area that is currently within the City of La Quints: Base Year 2008-09 Year 20 2028-29 Build Out Year 35 204344 Year 45 2053-54 TOTAL REVENUE $44,351,683 $109,317,608 $189,487,911 $260,758,422 TOTAL EXPENDITURES $44,719,498 $112,594,014 $187,191,449 $269,389.007 REVENUE LESS EXPENDITURES ($367,815) ($3,276,405) $2,296,461 ($8,630,585) In year 20 and year 45 the projections show a general fund deficit. In year 35 there is a surplus in large part due to the expiration of the Redevelopment Plan (during the Redevelopment Plan's effectiveness, the general fund only receives property tax on approximately 35% of the property within the City Limits) However, with expenditures increasing at a greater rate than revenues, by year 45 there is a general fund deficit once again. If the Sphere of Influence was annexed into the City, the build out analysis projects the following General Fund revenues and expenditures: Base Year 2008-09 Year 20 2028-29 (Build Out) City Limits + Sol 1 Year 35 204344 City +SOI 1&2 Year 45 2053-54 C' +8011&2 TOTAL REVENUE $44,351,683 $126,497,781 $308,025,589 $433,780,724 TOTAL EXPENDITURES $44,719,498 $137,230,605 $322,732,367 $471,511,558 REVENUE LESS EXPENDITURES ($367,815) ($11,230,605) ($14,706,779) ($37,730,834) RSv 3 255 66 CITY OF LA QUINTA EXHIBITS: Table 1: Land Use & Population Estimates Table 2A & 26: Revenue and Expenditure Projections Table 3: Property Tax & Document Transfer Tax Revenue Table 4: Transient Occupancy Tax (TOT) Table 5: Commercial/Retail Sales Tax Table 6: Land Use & Population Estimates with Sphere of Influence Areas Table 7A & 7B: Revenue and Expenditure Projections with Sphere of Influence Areas Table 8: Property Tax & Document Transfer Tax Revenue with Sphere of Influence Areas Table 9: Transient Occupancy Tax (TOT) with Sphere of Influence Areas Table 10: Commercial/Retail Sales Tax with Sphere of Influence Areas Attachment A: Development Assumptions RSG 4 256 67 ,: k ) a � ! �{ fit !, ||| || jt|� �){ !� ;--: _ ik. k - \ `//}!§||t\ ,\,If$2 .., 25; ® Exhibit 2A: Revenue and Expenditure Projections (N7tlr in8adonary adjustments) City of La Quinta General Fund Build Out Analysis Base Year 20 Years 35 Years 45 Years 20081`09 2028129 2043144 2053154 ...r,.,. Dwelling Units 21861 32578 32,578 32,578 REVENUES TAXES $ 23,130,900 Is 77,463,706 $ 147,383,225 $ 213,535,457 Property Tax 5,681,900 7,217,213 25,083,028 31,931,352 Document Transfer Tax 717,200 2,424,773 1,267,690 1,605,872 Sales Tax 9,062.000 24,876,410 51,729,130 84,291,190 Transient Occupancy Tax 5,905,400 36,595,221 57,014,163 76,622,267 Franchise Tax 1,764,400 6,350,089 12,289,216 19,084,777 LICENSES AND FEES $ $ 2,208,292 _ _ _ $ _ 15,370.780 _ _ _ Business License _ _$__ _2,479,585 279,200 _ _1.688,111 592,210 _ 797,037 971,584 Animal License 19,700 48,603 65,413 79,738 Development Permits 604,880 22,032 7,413 2,259 Miscellaneous Permits 103.100 3,755 1,264 385 General Government Fees 2,100 - " Community Service Fees 446,425 984,207 1.324,613 14.312,986 Departmental Fees 1,024,180 37,304 12,551 3,825 INTERGOVERNMENTAL $ 9,425,200 $ 21,767,865 $ 27,859,764 $ 16,327,109 Motor Vehicle In -Lieu 3,942,100 13,342,688 16,520,586 2,504,715 Fines and Forefeilures 184,400 413,124 556,011 677,774 AS 939 (Recycling Fees) - " CSA 152 (Street Sweeping) 218,000 462,399 622,329 758,615 Other 5,080,700 7,549,653 10,160,839 12,386,006 REVENUE $ 4.228.178 $ 2,548.713 $ 4,164,359 -- $ - 5,928,821 _OTHER Intereat(Allocated/Non Allocated) -- -- 4,127,478 - - 2330 ,,000-- 3,870,000- 5,570,000 Miscellaneous Revenue 100,700 218,713 294,359 358,821 SUBTOTAL REVENUES $ 39.263.863 $ 103,468,396 $ 181,615,639 $ 251,162.168 REIMBURSEMENTS $ 5,087,820 $ 5,849,213 $ 7,872,271 $ 9,596,255 Gas Tax Fund 643,015 1,421,633 1,913.331 2,332,339 Redevelopment Agency 1,422,500 - - - Capital Projects 245,256 364,438 490,485 597,898 CrAc Center 202,764 301,297 405,506 494,309 Landscaping B Lighting l 927,900 1,315,405 1,770,362 2,158,061 Library 1,395,671 2,073,894 2,791,188 3.402,442 Museum 250,714 372,548 601,400 611,204 TOTAL REVENUE $ 44,351,683 $ 109,317,608 $ 189.487,911 $ 260,758,422 ' EsLmated revenue amount per Gty d La Quints Landscape end L,gMeig Madersame Olslnd Build ON Mslysis Notes See atlarhmend B for inflationary factors Malys, represente a specific point in erne arc Is formulated made, pin the test,nfdrnaim amiable Soux, La Qu,rxa Fiscal Year 2007-88 Budget, La OuMe Gen" Plan, Ughdng & Landscape Mamenance G%ind Build Out Analysis 25S Rev. 8 Exp Projections, 08-09 General Fund Build Out Analysis.xls 69 Table 2A and 2B 2008 Exhibit 2B: Revenue and Expenditure Projections (continued) (W1M InBadonary adjusertents) Base Year 20 Years 36 Years 45 Years 2008109 2028129 2043/44 2053164 Budget Build Out Potential Population 54,871 81,771 81.771 6i,i71 Dwelling Units 21,861 32,578 32.578 32,578 EXPENDITURES GENERAL GOVERNMENT $ 5,653,811 $ 11,931,713 $ 15,909,046 $ 24.380,428 Legislative 1,010,322 1,824,754 2.842,907 3,820,629 City Manager 493,143 890,671 1,387,637 1,864,868 Development Services 2,448,397 5,527,597 6,889,452 9,258,848 Management Services 1,701,949 3,688,691 4,789,050 6.436,083 CITY CLERK $ 778,828 $ 1,534,077 $ 2,390.042 $ 3,212,016 Services & Supplies $ 150,228 398,755 621,248 834,905 All Other $ 628,600 1,135,322 1,768,794 2,377,111 FINANCE $ 1,418,036 $ 2,586,836 $ 3,990,158 $ 5,362,439 Fiscal Services - Services & Supplies $ 142,325 282,760 400,483 538,216 Fiscal Services - All Other 873,200 1,577,096 2,457,065 3,302,089 Central Services $ 402,511 726,980 1,132,611 1,522,134 COMMUNITY SERVICES DEPARTMENT $ 4,806.853 $ 10,495,840 $ 15.522,218 $ 21,235,046 Administration $ 1,072,456 2,130,672 3,017,744 4,055,595 Recreation $ 223.579 605,517 943,376 1,267,819 Parks Maintenance $ 1,421,031 3,825,097 5,959,376 8,008,903 Senior Center $ 443,402 961.000 1,247,672 1,676,767 Library $ 1,395,671 2,520,737 3,927,226 5,277.864 Museum $ 250.714 452,817 426,824 948,099 POLICE $ 12,175.556 $ 41,235.969 $ 76,324.993 $ 115,060,738 FIRE $ 4,979,375 $ 16,865,488 $ 30,497,255 $ 45,974,936 _ BUILDING & SAFETY $ 4,270,620 $ 7,810,375 $ 11.228,693 $ 15,072,768 Administration $ 437,418 790,026 1,230,834 1,654,138 Code Compliance $ 997,512 2,687,906 4,187,669 5,627,878 Animal Control $ 407,510 1,050,606 1,636,810 2,199.736 Building $ 1,015,916 44,975 17,618 5,886 Public Buildings $ 1,260,990 2.846.860 3,548,252 4,768,555 Emergency Services $ 151,274 390.001 607,609 816,576 PLANNING $ 1,860,828 $ 2,045,145 $ 3,147,638 $ 4,217,183 Administration $ 1,114,042 2,012,084 3,134,761 4,212,857 Planning $ 746,786 33,061 12,877 4.326 PUBLIC WORKS $ 8,775,591 $ 18,088,572 $ 28,181,406 $ 37,873,453 Administration 762,943 1,377,960 2,146,817 2,885.142 Engineenng?rafc $ 1,391,956 3,588,618 5,590,950 7,513,769 Street Maintenance $ 3,303,803 8,517,573 13,270,102 17,833,907 Landscape & Light Maintenance' $ 2,156,221 1,617,245 2,519.615 3,386,152 Development Services $ 1,158,668 2,987,176 4,653,922 6,254,482 TOTAL EXPENDITURES $ 44,719,498 $ 112,594,014 $ 187,191,449 $ 269,389,007 REVENUE LESS EXPENDITURES $ (367,815) $ (3,276,405) $ 2,296,461 $ (8,630,585) 1 Eabmaletl expenditures include an overall 15%,ncrease belvaen 2W7Aa and Buld ON per Oty of La Ouinta Lighung and Landx pe hlantenenco Buld Out Analyeis Notes See Adatl ent A for mrilatienary la = Anelysis repasents a specific paM in time ands formulated bleed an the best inf0ffrWw available Source. La Quite Fiscal Year 20[6-09 Budget, La Ounia Generil Plan, Lghbng & Landscape Maintenance DsWd Bold ON Analysis Rev & Exp. Projections, 08-09 General Fund Build Out Analysis.xls 70 Table 2A and 28 ,, 2008 2 J Exhibit 3: Property Tax & Document Transfer Tax Revenue (lMrfi inflationary adjustments) City of La Quinta General Fund Build Out Analysis LAND USE CATEGORY Base Year 2008109 Budget 20 Years 2028129 Build Out 35 Years 2043144 45 Years 2053154 RESIDENTIAL $ 29,588,438,725 $ 46,097,823,441 $ 58,395,343,552 Average AV/Unit $ 502,867 908,234 1,414,999 1,792,478 Units 32.578 32,578 32,578 SUBTOTAL $ 29,588,438,725 $ 46,097,823,441 $ 58, 995,343,552 COMMERCIAL' $ 160491044 $ 250,039,818 $ 336,032.606 OFFICE AVFt $ 6000 37 83 22690 Sq FL Sq 1,481.81,000 7,481,81,000 1,481,000 GENERAL COMMERCIAL $ 328,614,715 $ 511,971,018 $ 688,046.237 AV/Sq Ft. $ 5800 104.75 16320 21933 Sq Ft 3,137.000 3,137,000 3,137,000 TOURIST COMMERCIAL $ 1,523.951,608 $ 2,374,266,950 $ 3,190,816.243 AV/Room $ 226,456 409.005 637.216 856,365 3,726 Rooms SUBTOTAL $ 3,726 2,013,057,367 $ 3,726 3,136,277.786 $ 4,214,895.087 OTHER INDUSTRIAL' AV/Sq. Ft Sq Ft - GOLF COURSES $ 598,184,041 $ 931,951.245 $ 1,252,464,543 AV/Course $ 14,400,000 26,008,002 40,519,619 54,454,980 Courses 23 _._. _.. _ 23 ..... .... n.c a• 1959 AAA 5A23 3 City of La Quints Property Tax Factor 0.0005 31,937,352 Apportionment of Property Tax $ 7,217,213 $ 25,083,026 8 DOCUMENT TRANSFER TAX Assessed Value of Property Transferred Annually 4,408,677.370 2,304,891.172 2,919,767,178 Total Property Transfer Tax $ 2,424,773 $ 1,267,690 $ 1,605,872 1 Assumes turnover rate d 14 9%up to build out Starting in year M28-29, a 5% turn over rate Is applied City receives $0 55 per $1 000 of mental value for transferred properties 2 Per Citys Generel Plan, industrial land uses only applied to Planning Area 2, No industrial land uses within City limit$ Was Assessed values are inflated by 3%annually City Redevelopment Proled Areas 1 & 2 are assumed to be anus Through 2027-28 resulting in a signdicently reduced apportionment of property tax Source MetroScan, Le Gut= Comprehensive General Plan. to 0mnta Development thread Fee Study, La Oumta Community Development Department Inflation Rate 3 0% Property & Doc. Transfer -Tax, 08-09 General Fund Budd OutAnalysis.xls 260 71 Table 3 moan Nmm000m u>n N n m m mm m m m o o m r m m m r N n r m O N m m r t"i O O [O m 0 O t7 N N N O m O n N l7 a m m m m N CI m Cl m Q m m m 0 a Q a n N N O m m Vl N N r m N m m N m r n m a N r m m m a m N mm o �n mNOom m m V n N m m m m a O N N m N N N r M C'1 Vl m m 10 N (O m m m f0 m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ry C� h r n IN N Yf N N O m a r m m N M ve «nm w ei u�wmww va vi �- O O m N O O O O N o O m a n a Q F 0 0 i � w N m T N Q E = = U a 8' m' D E C � LL m d Lt = N m E E U m o o 9 o x o F v F c 261 72 Exhibit 5: Commercial/Retail Sales Tax (Wdh inflationary adjustments) City of La Quinta General Fund Build Out Analysis Base Year 20 Years 35 Years 45 Years Existing Retail SF 3,034.626 3,137,000 3,137,000 3,137,000 S9 AA7 $ 9,062,000 $ 24,876,410 $ 51,729,130 $ 84,291.190 r General commercial square footage actconts for approdmately 0.3 FAR of an estimated 10,700,000 gross area square footage derived from Mebosran download of commemial fsargs. 2Ce/ receives 1% of all usable sales Notes Taable sales are inflated by 5% annually. Source' WmSran Real Estate Solutions, L.P.; La Duinta 2007-08 Budget, La Ouinta Community Development Department Sales Tax, 08-09 General Fund Build Out Anafysis.xls 2/18/2006 Table 5 1G . 2VL 73 ■§F(§§\ $} !E■# ! . S { ( - �- �- � : $if �! Ho ! _ ; ;!!! , ` |!|! |!{ § : _--1 - _ }$ | E : ! ® §))`.0 )Z # ! ) }}}|` |i. !!0 j� 260" 74 Exhibit 7A: Revenue and Expenditure Projections with Sphere of Influence Areas (w/M Inyla lonaryat8usmlents) City of La Quinta General Fund Build Out Analysis Base Year 20 Years 35 Years 45 Years Properly Tex 5,681,900 Document Transfer Tax 717,200 Sales Tax 9,062.000 Transient Occupancy Tax 5,905,400 Franchise Tax 1,764,400 LICENSES AND FEES $ _ _2,479,585 Business License 279,200 Animal License 19,700 Development Pemlits 604,880 Miscellaneous Permits 103,100 General Government Fees 2,100 Community Service Fees 446,425 Departmental Fees 1,024.180 3,350,204 1,751,513 2,218,764 29,856,450 120,492.430 196,339.090 36,596,221 57,014,163 76,622,267 8,773A44 26,179,073 40,655,300 2,155,487 $ 3,803,994 $ _ 31,645,630 592,210 -- 797,037 971,584 67.152 139,346 169,862 47.592 16,013 4,880 8.112 2,729 832 1.359,837 2,821,755 30,490,209 80,583 27,113 8,263 INTERGOVERNMENTAL $ 9,425,200 $ 27,017,865 $ 47,160,547 $ 19,924,110 5,335,663 Motor Vehicle In -Lieu 3,942,100 18,435,017 306'.939 1,184,440 1.443,826 Fmes and Forefeitures 184,400 570,796 AB 939 (Recycling Fees) CSA 152 (Street Sweeping) - 218.000 - 462,399 622,329 758,615 Other 5,080,700 7,549,653 10,160,839 12,386,006 OTHER REVENUE $ 4,228,178 $ _ 3,152,186 $ 7,297,057 $_ 10,514,379 9,750,000 _ Interest (AllocateNNon Allocated) 4,127,4 88 2,850,000 6,670,000 627,057 764,379 Miscellaneous Revenue 100,700 302,186 SUBTOTAL REVENUES $ 39,263,863 $ 120,105,992 $ 297.990.780 $ 421,548,348 REIMBURSEMENTS $ 5,087.820 $ 6,391,789 $ 10,034,809 $ 12,232,376 4,968,460 Gas Tax Fund 643,015 1,964.209 4,075,868 Redevelopment Agency 1,422,500 245,256 - 364,438 490,485 597,898 Capital Projects Civic Center 202,764 301.297 405,506 494,309 Landscaping 8 Lighting' 927,900 1,315,405 1,770,362 2,791,188 2,158,061 3,402,442 Library 1,395,871 250,714 2,073,894 372,548 601,400 611,204 Museum TOTAL REVENUE 44.351,683 $ 126,497,781 + Estimate! revenue amcuM Per Gty of Le Ou,nW Landscape and UglNng Maintenance Cutnd Build Out Anelysls Notes Sea axechmeM 8 W inflationary Pagan Analysis represents a spa fic pWnf in bme ea,. M mulated based on Ina best Information wailade swnx, La Quarts Flacat Year 2007-09 Budget, La Quanta General Plan, Lighting a Landscape Maintenance Dawid Build Out Anatyais 308,025,689 $ ws,rau,rAq Rev 8 Exp Projections, 08-09 General Fund Build Out Analysis (wth SO[) AS �r., • ,' _ 264 6C 75 Table 2A and 2B 2008 Exhibit 713: Revenue and Expenditure Projections with Sphere of Influence Areas (continued) I'lli Ineadonary adjustmen Lsl Base Year 20 Years 35 Years 45 Years 2008109 2028129 2043144 2053154 Budget Build Out Potential Population 54,871 112,979 174,192 174,192 DwellingUnits 21,861 45,012 69,399 89,399 EXPENDITURES GENERAL GOVERNMENT $ 5,653,811 $ 11,931,713 $ 15.909,046 $ 21,380,428 Legislative 1,010,322 1,824,754 2,842,907 3.820.629 City Manager 493,143 890,671 1,387,637 1,864,868 Development Services 2,448,397 5,527,597 6,889,452 9,258,848 Management Services 1,701,949 3.688,691 4,789,050 6,436,083 CITY CLERK $ 778,828 $ 1,686,264 $ 3,092,205 $ 4,155,665 Services & Supplies $ 150,228 550,943 1,323,411 1,778,554 All Other $ 628,600 1,135,322 1,768,794 2,377,111 FINANCE $ 1,418.036 $ 2,586,836 $ 3,990,158 $ 5,362,439 Fiscal Services- Services B Supplies $ _ 142,325 282,760 4W,483 538,216 3,302.089 Fiscal Services - All Other 873,200 1,577,096 2,457,065 1,522,134 Central Semces $ 402,511 726,980 1,132,611 COMMUNITY SERVICES DEPARTMENT $ 4,806,853 $ 12,186,814 $ 23,324,037 $ 31,720,038 Administration $ 1,072,456 2,130,672 3,017,744 4,055,595 Recreation $ 223.579 836.617 2,009,625 2,700,768 Parks Maintenance $ 1.421.031 5,284.971 12,694,946 17,060,946 1.676,767 Senior Center $ $ 443,402 1,395,671 961,000 2.520,737 1.247,672 3,927,226 5,277.864 Library Museum $ 250,714 452,817 426,824 948,099 POLICE $ 12,175,556 $ 56.973,956 $ 162,591.136 $ 245.107,864 FIRE $ 4,979.375 $ 23,302,316 $ 66,499.681 $ 100.248,975 BUILDING & SAFETY $ 4,270,620 $ 8,888,412 $ 15.982.120 $ 21,440.492 1.654,138 Administration $ $ 437,418 997,512 790,026 3,713,763 1,230,834 8,920,773 11,988,773 Code Compliance Animal Control $ 407,510 1,050.606 1,636.810 2,199,736 Building $ 1,015,916 97,155 37,841 12,714 4,768,555 Public Buildings $ 1,260,990 2,846,860 3,548,252 607,609 816,576 Emergency Services $ 151,274 390,001 PLANNING $ 1,860,828 $ 2,083,501 $ 3,162,577 $ 4,222,202 41212-857 Administration $ 1,114,042 2,012,084 3,134.761 9,346 Planning $ 746,786 71,417 27,816 PUBLIC WORKS $ 8.775,591 $ 18.088,572 $ 28,181.406 $ 37,873,453 Administration 762,943 1,377,960 2,146,817 2.885,142 Engineering/Traffic $ 1,391,956 3,588,618 5,590,950 7,513,769 17,833,907 Street Maintenance $ 3,303,803 8,517,573 13,270,102 Landscape 8 Light Maintenance' $ 2,158.221 1,617,245 2,519,615 3,366,152 6,254,482 Development Services $ 1,158,668 2,987,176 4,663,922 TOTAL EXPENDITURES $ 44,719,498 $ 137,728,387 $ 322,732,367 $ 471,511,658 REVENUE LESS EXPENDITURES $ (367,816) $ (11,230,605) $ (14,706,779) $ (37,730,834) ' Estimated enperditues Include an 0ewall 15%increase between 2009N9 and Build Out par City d Le Ounte Lighting and Landscape Mantwanc i Buie OW AnayNS Noes Sea AtlaGment A tar ir4iebonwy lactws Analysis represents a specific point in time and is lamwiwed based en the ben ndarrstion evailaNe swice La carte Fiscal Yew 2008-09 Budget, Le Ounla General Plan, fighting a Lerdscape Maintenance District Buiki Ord Analysis 265 Rev & Exp Projections, 08-09 General Fund Build Out Analysis (oath SOI).xls 76 Table 2A and 2B 2008 Exhibit 8: Property Tax 8, Document Transfer Tax Revenue with Sphere of Influence Areas stir inflationary adjustments) City of La Quints General Fund Build Out Analysis LAND USE CATEGORY Base Year 2008/09 Budget 20 Years 2028129 Build Out 35 Years 2043144 45 Years 2053154 RESIDENTIAL $ 40,881,066,465 $ 63,691,372,825 $ 80,682,325,283 Average AV/Unit $ 502,867 908,234 1,414,999 1,792,478 45,012 Units 45,012 45,012 SUBTOTAL $ 40,861,068,465 $ 63,691,372,625 $ 80,682,325,283 COMMERCIAL' $ 160.491,044 $ 393,884,466 $ 529,347.786 OFFICE AV/Sq $ 60.00 10837 16883 226 90 Sq Ft Sq 1,481,000 2,333,000 2,333,000 GENERAL COMMERCIAL $ 394,400,510 $ 1,192,531,791 $ 1,602,663,007 AV/Sq Ft $ 5800 10475 16320 219.33 Sq Ft 3,765,000 7,307,000 7,307,000 TOURIST COMMERCIAL $ 1,523,951,608 $ 2,374,266,950 $ 3,190,816,243 AV/Room $ 226,456 409,005 637,216 856,365 Rooms 3,726 3,726 3,726 SUBTOTAL $ 2,078,843,163 $ 3.960,683,208 $ 5,322,827.036 OTHER INDUSTRIAL AV/Sq Ft Sq Ft 80 30 3 ' GOLF COURSES $ 598,184,041 $ 931,951,245 $ 1,252,464,543 AV/Course $ 14,400,000 26,008,002 40,519,619 54,454,980 _ Courses 23 _ .. _ 2c3 ,.,.. — �.. a 23 1 osv AM 543 City of La Quinta Property Tax Factor 00005 43,628,808 Apportionment of Property Tax $ 9,204,936 $ 34,292,004 $ DOCUMENT TRANSFER TAX Assessed Value of Property Transferred Annually 6,091,279,201 3,184,568,631 4,034,116,264 Total Property Transfer Tax $ 3,350,204 $ 1,751,513 $ 2,218,764 Assumes turnover rate of 14 9% up to build out Starting in year 202e-29, a 5% turn over rate Is applied City receives so 55 per $1,000 of market value for transferred properties Per City's General Plan, industrial land uses only applied to Planning Area 2, No industrial land uses vathm City limns Notes Assessed values are misted by 3%annually Gty Redevelopment Project Ames 1 a 2 are assumed to 7a active through 2027-28 msulang in a significantly reduced apportionment of property tax Source Me reScan, Le Quints Comprehensive General Plan, La Quints Development Impact Fee Study, La Quints Community Development Department Inflation Rate 3.Oeh Property 8 Doc Transfer -Tax, 08-09 General Fund Bmitl Out Analysis (with SOI).xls r .. 260 77 Table 3 .\\\..\\NNi )§\\/\\\\/\//\ ! ( } \ } \ ` 26 . e Exhibit 10: Commercial/Retail Sales Tax with Sphere of Influence Areas (With Inflationary adjustments) City of La Quinta General Fund Build Out Analysis Base Year 20 Years 35 Years 45 Years '000 7,307,000 9,062,000 $ 29,856,450 Generel c,rnnneroal square footage accounts far appmmm itely 0.3 FAR of an estimated 10.700,000 gross area square footage derived from Meboscan download of cammerclal stings r Cdy receives 1% of all taxable sales Notes. Taxable sales are inflated by 5% annually Source' MenoScan Real Estate Solutions, L P . La Qanta 2007-08 Budget, La Quints Community Development Department Sales Tax, 08-09 General Fund Build Out Analysis (with SOI).xis 2/18/2006 Table 5 79 268 Attachment A: Development Assumptions City of La Quints General Fund Build Out Analysis Development Assumptions • The Study Area considered in this analysis consists of existing City land area and Sphere of Influence. Three time periods were evaluated: 0 20 Years (City Limits Build Out) 0 35 Years (City Limits) 0 45 Years (City Limits) 0 20 Years (City Limits and Planning Area 1 Build Out) 0 35 Years (City Limits, Planning Area 1, and Planning Area 2 Build Out) 0 45 Years (City Limits, Planning Area 1, and Planning Area 2) Land use estimates are derived from the City of La Quinta Development Impact Fee Study (adopted September 16, 2008) and City of La Quinta General Plan (adopted March, 2002) land use designations and projections. • Population estimates are based on factors of 2.51 persons per dwelling unit. • This analysis represents a specific point in time and is formulated based on the best information available. Revenues • Assessed valuations of properties are estimated to grow at a rate of 3.0% annually. • The City's apportionment of property tax revenues is 0.05% per City Manager and Finance Director. • For the purpose of estimating property tax revenues, it is assumed that the City of La Quinta Redevelopment Project Areas 1 and 2 and the County of Riverside Thermal Redevelopment Project Area are active up to build out (2028-29). • Document transfer tax revenues are based on a 14.9% annual turnover rate of residential units up to build out, and 5% thereafter. These revenues are inflated at 3.0% annually. • Sales tax revenues are based on a floor area ratio of 0.3 applied to a current estimate of gross retail square footage within the City and Sphere of Influence. These revenues are inflated by 5.0% annually. • Transient Occupancy Tax ("TOT') revenues are based on the total number of hotel rooms projected at each time period. Revenues are inflated 3.0% annually. • Most other revenues are calculated on a per capita basis (i.e. increase in revenues is proportional to the increase in population) based on figures derived from the City of La Quinta 2008-09 Budget. Exceptions are the revenues from business licenses and street sweeping, which increase as the City builds out. After build out, revenues are inflated 2.0% annually. • Revenues from development permits, miscellaneous permits and departmental fees increase based on annual new construction up to build out. After build out, revenues are projected at 25% of build out revenues and inflated annually by 2.0%. Development Assumptions, General Fund Build Out Analysis Attachment A 269 80 Attachment A: Development Assumptions • Revenues are inflated by 2.0% annually, with the exception of Motor Vehicle License Fees which are inflated annually by 3.0%, and Franchise Tax which is inflated annually by 4.5%. • Lighting and Landscape Maintenance District revenues are projected based upon the estimated build out revenue amount provided in the Lighting and Landscape Maintenance District Build Out Analysis. After build out, revenues are inflated annually by 2.0%. Expenditures • Expenditures are calculated on a per capita basis based on figures derived from the City of La Quinta 2008-09 Budget, with the exception of fire services, which is calculated on a per dwelling unit basis. • Public Works (except administration), emergency services, and animal control expenditures are increased as the city builds out. After build out, these expenditures are inflated annually by 3.0%. • Building and planning expenditures are based on annual new construction up to build out. After build out, building and planning expenditures are projected at 25% of build out cost and inflated annually by 3.0%. • Expenditures are inflated annually by 3.0%, with the exception of police and fire services which are inflated annually by 4.19%. • Lighting and Landscape Maintenance District build out costs are projected based upon the estimated build out expenditures provided in the Lighting and Landscape Maintenance District Build Out Analysis. After build out, expenditures are inflated annually by 3.0%. • Certain expenditure items are projected based on inflationary factors to which an additional build out increase is applied, these expenditures include: o Development Services — 25% o Management Services — 20% o Fiscal Services —10% o Community Services Administration —10% o Senior Center — 20% o Public Buildings — 25% Development Assumptions, General Fund Build Out Analysis Attachment A n�0 81 ATTACHMENT 2 o• N 406 N LL w 01 m C N N O 'O L L O.ca Y L E C 0 co CO O V N Q T COU N 0 01 coa 3 7Y 0 � Y c O c 0 c T •°• N m � O1 N O •N N •� (a a LL � Q C m O m C 7 O. 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L 3 m 7 !YO O� 0- Y O 9 O y co v C i.+ c m E 00 O« 0 3 c C. c N 3 T 7 0 o 0 O O.— E Y y m 0 O O 0 O __ 'L E m i V Y 0c aT+ �+ 0m Q CL O y E c0� ° « > CU s Q .0 Q �' ca a E >' N m E C « m 3 L m N O > O O V 7 y 0 tm w U m s > 3 d 0� Y 0> E -00 0) c C C. C Y toO C m dOmmE 0 p:5ocrn`m M 0 .Y d E E o °'co c Q .> t V ° c O. ui 0 O. O. m m N 9 -0 Y C Y y m Y O 0 R aL+ L m Y 0 C Q O m E 3rnmo> 3yy °�' dCM > Y c '0 *' V O 0 L •> y d 0 d C 'O 0 y Z �' o O G m m `o 0 m 0 y y C 0 7 d y C •p C 0) C. E y a0> �- N M M M I M 278 Mayor Don Adolph 2009-2010 Goals 1. Put together a balanced budget using only revenues received (conservative estimate). 2. Prioritize expenditures by dealing with required expenses first and if anything is left over, the non -required items that could be held off (non -mandatory). 3. Become more flexible, adaptable and creative in one's job classifications in order to not have to reduce staff or outside mandatory contracts (i.e. police, fire, etc.). Do more in house rather than contract. 4. Try to maintain existing grant levels. 5. A temporary freeze on all new and all outside hiring or replacements. Freeze to remain in effect until we know how we are actually affected by the economy. 6. Explore ways to get share of federal stimulus monies in order to reduce losses in sales tax and TOT tax losses. 7. Continue to work on 2008/22009 Budget goals where economically feasible and are still viable. 21J REPORTS/INFORMATIONAL ITEM: MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 7, 2009 CALL TO ORDER 10:07 a.m. A. This regular meeting of the Architecture and Landscaping Review Committee was called to order at 10:07 a.m. by Planning Manager David Sawyer who led the Committee in the flag salute. B. Committee Members present: Jason Arnold, Ronald Fitzpatrick and Ray Rooker. C. Staff present: Assistant City Manager Douglas Evans, Management Analyst Deborah Powell, Planning Director Les Johnson, Planning Manager David Sawyer, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: Staff asked if there were any changes to the Minutes of November 5, 2008. It was moved and seconded by Committee Members Rooker/Arnold to approve the minutes as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Silverrock Clubhouse Final Landscape Plans a request for consideration of Final Landscape Plans for the Silverrock Clubhouse located at the southwest corner of Jefferson Street and Avenue 54 within the Silverrock Resort Development. 280 Architecture and Landscaping Review Committee Minutes January 7, 2009 Assistant City Manager Douglas Evans presented the information contained in the staff report, a copy of which is on file in the Planning Department. Committee Member Rooker asked if said there were two ways to access the building. Staff said yes and explained the reason for the two accesses. Committee Member Rooker asked about the number of water features. Staff explained where the water features were and the reason behind the choice for those features. Committee Member Arnold had a question about over -seeding and lawn maintenance. Mr. Yul Roe, Horton-Shepardson Associates, 42-635 Melanie Place, Suite 101, Palm Desert CA 92211, introduced himself and explained over -seeding procedures and maintenance of the property which would take into consideration the CVWD water efficiency requirements. Assistant City Manager Evans also commented on the secondary parking lot and access to the Clubhouse building as well as explaining the necessity of the use of the facilities for events other than golf. He showed an exhibit of what the area would look like if used for weddings or other event plans. Committee Member Fitzpatrick asked if there was anything on the roof. Staff responded there were solar panels. Committee Member Fitzpatrick asked what type of amenities were included in the clubhouse building. Staff outlined the amenities planned for the clubhouse as shown on the exhibits. Committee Member Fitzpatrick had a question about the inclusion of conservation components and asked if the City would be seeking LEED certification. Staff said the Redevelopment Agency has authorized them to seek LEED certification and explained the whole process and where the City was in the process. Committee Member Fitzpatrick asked if solar water heaters were being used. Staff said no. 281 Architecture and Landscaping Review Committee Minutes January 7, 2009 Committee Member Fitzpatrick had a question about maintenance of the art pieces and the artist's involvement. Staff explained the Federal Law which was applicable to the art pieces, the need for maintenance/upkeep, and gave an example of a current art piece located in the City. Committee Member Rooker commented that this was one of the most important projects the Committee would review due to the investment to the City. He said he was disappointed in the architectural venue the City chose. He said he liked Desert Willows because it was very unique with high visual impact and added it was important that everything be done very, very well in order for the Silverrock Clubhouse project to be successful. He said one of the things you can do to uplift visual impact is to use color and commented that he did not like the color in the earlier architectural rendering. He liked the exhibit with the bright yellow color and it would be important that the building retain that color. Staff responded by saying the colors had already been decided on by the Redevelopment Agency and Council, and added the difference in the colors, from one exhibit to another, may be due to copier quality. Committee Member Rooker had some additional comments on the landscaping which included, 1) the addition of palms in the entry as they would emphasize and enhance the entry, 2) the colors of the bouganvilla which should be more compatible with the purple hues of the surrounding landscape, 3) the suggestion of several additional types of palms such as the Traveler's palm, which resembles a giant Bird of Paradise. He then shared some photos of various palms with staff and members in attendance and pointed out the specific areas he was commenting on. Mr. Roe explained why the various elements of the landscaping palette were chosen. He added the flora was chosen to include a lush palette with a lot of layering and textures as well as color. He said as you move away from the clubhouse you will see more of a desert palette. They were very careful with the variety of plants and the seasonal color palettes. 28L Architecture and Landscaping Review Committee Minutes January 7, 2009 Committee Member Rooker had photos of the type of bouganvillas he thought should be planted there. He added no oranges or yellows had been included in that color palette and commented on the Palmilla project and their successful use of color. Committee Member Arnold had several questions about the irrigation plans including what type of time clock, and valves were being used. Mr. Roe, said they were using Weather Track and incorporating all of the control system around the clubhouse area with the golf course area so the golf course manager can control the whole area. He added they would be using a very sophisticated weather station. Mr. Roe then commented on the radio control (remote control) system. Committee Member Arnold said that was a very valuable system as well as the fact he loved the project. Committee Member Fitzpatrick said the project was very nice and made a magnificent architectural statement. He congratulated the City on a successful project. Committee Member Rooker said he felt strongly about the comments he made and recommended approval of the project with his comments being taken into advisement. Assistant City Manager Evans said his comments on the palms will be taken into consideration and explained how the palette was chosen. He added the City has to be very cautious about choosing plants that are appropriate for the area due to cost factors. There being no further questions, it was moved and seconded by Committee Members Fitzpatrick/Arnold to adopt Minute Motion 2009-001, recommending approval of Silverrock Clubhouse Final Landscape Plans, as recommended. Unanimously approved. B. Development Application Requirements a request of staff for consideration of the Development Application Requirements in preparation of the update of all Planning Department applications. 283 Architecture and Landscaping Review Committee Minutes January 7, 2009 Planner Manager David Sawyer passed out a copy of the current Site Development Permit application to use as a point of reference then presented the information contained in the staff report, a copy of which is on file in the Planning Department. The Committee Members discussed the possible additional items which could be included on the application and made the following suggestions for addition in the application: o Include conceptual landscape/irrigation plans. o Include a neighborhood plan, not just a site plan, which would include a traffic study. Staff suggested an aerial might provide the necessary information. o Include street elevations which would include the adjacent projects or buildings. o Include section drawings which show how buildings align (height -wise) and includes courtyards, etc. o Include colored landscape plans and how the landscape relates to buildings. o Possibly include building shadow -lines. o Include request for 3-D model for presentation at Committee/Commission/Council meetings. o Include colored elevations. o Require that all plans and documents be signed/stamped by appropriate professional; i.e., landscape architect, etc. o Include the actual Code Section stating professional credential requirements for plan preparation. Planning Director Johnson added a comment that staff would be requiring more professional -looking plans, than previously accepted, and that requirement could help alleviate some of the Committee Members' concerns. He showed a previous plan and what happens in the processing of projects and their landscaping plans and gave some historical background on how the landscape and final landscape plan review had evolved to address the concerns of the Committee Members. He then explained why the ALRC only gets a final version of the landscaping plans and the problems involved with the timing of CVWD reviews and the possibility of submission to the ALRC at an earlier date to help alleviate some of those problems. 284 Architecture and Landscaping Review Committee Minutes January 7, 2009 VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: Committee Member Fitzpatrick thanked the City Council for the Bob Hope Chrysler Classic passes. Committee Member Fitzpatrick said he had some items to discuss with the Planning Commission and asked when the Joint Meeting would be held. Staff responded that the date had not yet been set, but would get back to the Committee Members with the date and time at the next meeting. Committee Member Fitzpatrick asked about whether or not a Chairman needed to be elected for this Committee. Planning Director Johnson responded that this was a committee, not a commission, and this was not a requirement. However, he added, if the Committee Members felt the process of staff running the meeting was cumbersome they could make a suggestion to change the process and elect a Chairman. The Committee Members' agreed the current process was fine and no Chairman was needed. VIII. PLANNING STAFF ITEMS: Planning Commission Update: Planning Manager Sawyer said there were no updates because of the light schedule at the end of 2008. Planning Director Johnson suggested if the Committee Members' had specific items, they wished to discuss at the Joint Meeting, they could e-mail them to him. He then said the joint meeting may be scheduled at the first Planning Commission meeting in March, but the Committee Members would be informed well in advance of the meeting. He stated they would need to discuss their suggestions as an agenda item to obtain a group consensus since they would only be able to discuss two to four items in the time allowed. He said the next meeting agenda would include time dedicate to that discussion. Ed Alderson, Chairman of the Planning Commission, thanked the Committee Members for allowing him to sit in on the meeting as it was very informative. 28J Architecture and Landscaping Review Committee Minutes January 7, 2009 IX. ADJOURNMENT There being no further business, it was moved and seconded by Committee Members Fitzpatrick/Arnold to adjourn this meeting of the Architecture and Landscaping Review Committee to a Regular Meeting to be held on February 4, 2009. This meeting was adjourned at 12:15 p.m. on January 7, 2009. Respectfully submitted,, CAROLY ALKER Executive Secretary 286 REPORTS/INFORMATIONAL ITEM: MINUTES HISTORIC PRESERVATION COMMISSION MEETING A Regular meeting held in the Study Session Room at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 18, 2008 This meeting of the Historic Preservation Commission was called to order by Chairwoman Puente at 3:04 p.m. who asked for the roll call. I. CALL TO ORDER A. Roll Call. Present: Commissioners Sharp, Wilbur, and Chairwoman Puente Absent: Commissioners Redmon and Wright Staff Present: Planning Director Les Johnson, Planning Manager David Sawyer, Principal Planner Stan Sawa, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Wilbur/Sharp to approve the minutes of November 20, 2008, as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Discussion on Historic Preservation Tour Brochure. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Planning Department. Historic Preservation Commission December 18, 2008 Commissioner Puente asked if a specific budget amount had been identified for work on the brochure. Planning Manager Sawyer said there was no specific budget. He suggested the amount would be approximately the same as the cost of the (Bike Map) brochure provided to the Commissioners; since the Historic Tour brochure would look very similar. Staff also provided the City's Art Map to the Commissioners. Chairwoman Puente suggested there be a listing of the City's main historical resources with a small narrative explaining the history of the site. Commissioner Sharp asked if she meant this was to be included on the map. She replied yes. She added there should be some historical bullets which could include the description of the site, year built, and historical highlights. Commissioner Sharp suggested each brochure be printed in a different color for easy identification. Chairwoman Puente suggested they use the same map as the other brochures, but include a walking tour map which could possibly highlight other areas, such as Old Town. This would give the brochure multiple uses. Principal Planner Sawa said if there were enough locations, within a specified area, it might be possible to include a small map in the brochure. Commissioner Sharp suggested that might make the map too complex. He felt it should be kept very simple. Commissioner Wilber commented there really isn't a significant number of sites, and the Commission should think carefully of what should be of interest for historic content. Staff suggested the La Quints Resort might be one of the sites to be considered. Commissioner Sharp commented on some previous Native American towns. Staff suggested the Commissioners might want to discuss whether there should be the addition of sites which no longer exist. 286 Historic Preservation Commission December 18, 2008 Planning Manager Sawyer noted whether the purpose of the map is for either a walking tour or a driving tour. There wouldn't be a reason for including non-existent sites. Commissioner Wilber asked if staff knew the number of possible sites. Staff said the number would be less than shown on the bike map; possibly ten to fifteen sites. Planning Manager Sawyer referenced the La Quinta Resort and asked if the Commission wished to highlight the various elements, or the Resort as a whole. Discussion followed on the pros and cons of both approaches. Commissioner Sharp commented on the Hacienda del Gato and sites which are inaccessible. Staff suggested those types of sites could be included as list with a description and photo. Commissioner Wilbur suggested adding the Museum. Staff also suggested the veterinarian building which was a former lumberyard. Staff recapped the Commissioner's requests to add the La Quinta Resort, the Museum, the lumberyard (veterinary/residence), and the La Quinta Realty building. Chairwoman Puente suggested including Point Happy, but the comment was made that there wasn't really anything left of the original ranch. Staff suggested photos of former historical sites could be included, if there was space available. Commissioner Sharp commented about the trails that went back over the mountains, used by the Native Americans to obtain water from Indian Wells. He wanted to know if those types of features should be included as they were of great interest to him. Staff said they would research the information on the trails. Planning Manager Sawyer said if it was a feature that someone could actually go to and see, it should be considered. He gave the example of Point Happy if the trail could be identified and visualized it could be considered. Commissioner Sharp was just concerned that it be made known there was a Native American presence in the community, not just development. Chairwoman Puente added there were also Hispanic elements to the City's history. 280 Historic Preservation Commission December 18, 2008 Commissioner Sharp added the Bradshaw Trail went through the Point Happy area. Staff said it would be possible to describe the portion that went through La Quinta. Commissioner Wilbur asked about the possibility of including homes in the Cove Area. Staff said that was a possibility. Commissioner Sharp asked about something called a "submarine" building. Staff explained what it was and how it was built; that it was basically a metal half -dome, canvas -lined building with water running down the sides to act as the building's air conditioning. Commissioner Wilbur asked about any references to General Patton or other famous people who have lived, or stayed, in La Quinta. Staff said possibly, in the Resort description, they could include a few people who have stayed there. Planning Manager Sawyer asked how far back the Commission wanted to go; using the example of the fish traps and geological aspects, such as the waterline. The Commissioners said that was a very interesting site and thought it should be included. Chairwoman Puente suggested there could be mention of the Native American tribes in the area. Staff said a paragraph could be added describing the tribes. There was general discussion as to whether there was anything historical left at the Fritz Burns Park; with particular reference to the Desert Club, and it was decided to leave it out. Staff commented on the restaurant building (El Ranchito) on Calle Estado and the Commission agreed it should be added. Planning Manager Sawyer said they will take the information given to them and rough out a first draft. Chairwoman Puente asked if the draft could be prepared for the next meeting. Staff said it would probably not be available until the February meeting. Commissioner Sharp said he liked the format of the map and suggested the maps should be available at the Museum. Historic Preservation Commission December 18, 2008 Commissioner Wilbur asked if the mural at the Museum had been completed. Staff did not know but would find out and report back at the next meeting. Chairwoman Puente asked if the draft would be in the same format as the bike map. Staff said they would do a "rough" mock up for the Commissioners to look at. Commissioner Wilbur said Commissioners Redmon and Wright would probably have additional comments which would change the map. There was no further comment and it was agreed staff would prepare a draft of the map for the Commission to review at a future meeting. B. City Historic Context Statement Review Principal Planner Stan Sawa presented the information contained in the staff report a copy of which is on file in the Planning Department. Planning Manager Sawyer explained the process for preparation, finalization, and approval of the Historic Context Statement. Commissioner Wilbur asked what happens to the documents once they are approved. Staff explained it would be included in the 2009 CLG report. Commissioner Sharp said he thought the Context Statement would be a very interesting item to be available at the La Quinta Hotel. Staff responded it would be available at the local library. Commissioner Wilbur said the bibliography section did not identify the first Context Statement. Staff said the previous Historic Context Statement was never approved. The document they were currently discussing would be the first completed Context Statement to be finalized and approved. Commissioner Sharp commented on some of the texts referenced in the bibliography and the fact that he was unable to locate some of the books/references. Staff said some of the books, articles referred to are no longer available. Commissioner Sharp commented on the small amount of original casitas built because it said in the original text there were only six. 291 Historic Preservation Commission December 18, 2008 There was discussion about when, and how many, original casitas were built. Staff gave some background on the hotel and its casitas. Commissioner Sharp commented on a layout he did on the Desert Club for the La Quinta Museum. He said the architecture of the Desert Club was high -art -deco, it was "steamboat modern". Staff explained the original home development concept had the museum building as the sales office; and the lumberyard building's downstairs area was administration, and upstairs contained the living quarters. Those were built along with a number of cove casitas. The Desert Club was built later partly as an amenity to the cove casitas' owners. The cove development was done separately from the La Quinta (Resort) Hotel. Commissioner Wilbur suggested the following amendments: Page 61, last paragraph - While Many of the buildings have experienced seine modification over the decades (additions FepaiF^ ^lteMatiens). Many of the buildings retain integrity of form, design, and materials. On Page 62, first paragraph — The original residences in the Cove are related by age and design and appeaFpossibly may be eligible for designation as a City of La Quinta Historic District. Commissioner Sharp commented on an item on Page 51, where it talks about Mr. Kiner being married to an actress. He said it was not beneficial to have partial information. It would be better to remove the information if it is not complete. Planning Manager Sawyer said this was not written as a book, and still needed clarification in some areas. He commented on 1) Page 52, and a paragraph discussing the subdivision process and, 2) Page 54 and a discussion of the La Quinta Hotel grounds. He said there was also a reference to a home on Avenida Obregon but the Statement doesn't list why that home was significant. He wanted to let the Commissioner's know that staff would further refine and make changes, on the Statement, then bring it back in a more finished format for the Commissioners' final comments. There being no further comments Commissioners agreed with staff's suggestions to finalize the Statement and bring it back to them for comment. 292 Historic Preservation Commission December 18, 2008 VI. CORRESPONDENCE AND WRITTEN MATERIAL: There was discussion about the Mayor's letter which went to the Historic Preservation Conference organizers, welcoming them to the area during their Conference. Staff said a copy of the letter would be e-mailed to the Commissioners. VII. COMMISSIONER ITEMS Chairwoman Puente asked if the Commissioners would be receiving tickets to the Bob Hope Golf Classic. Staff said they would look into it and report back. Chairwoman Puente read an article, from the La Quinta Sun which included former HPC Commissioner, Barbara Irwin, leading a tour at the La Quinta Hotel. Vill. PLANNING STAFF ITEMS: None X. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wilbur/Sharp to adjourn this Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on January 15, 2009. This meeting of the Historic Preservation Commission was adjourned at 3:49 p.m. Unanimously approved. Submitted by: (ivl� ""�, Carolyn Walker Executive Secretary REPORTS/INFORMATIONAL ITEM. an In MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 9, 2008 CALL TO ORDER 7:04 P.M. A. This meeting of the Planning Commission was called to order at 7:04 p.m. by Chairman Ed Alderson who asked Commissioner Quill to lead the flag salute. B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert Wilkinson, and Chairman Ed Alderson. C. Staff present: Planning Director Les Johnson, Planning Manager David Sawyer, Assistant City Attorney Michael Houston, Principal Engineer Ed Wimmer, Principal Planner Andrew Mogensen and Executive Secretary Carolyn Walker. II. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: Chairman Alderson asked if there were any changes to the Minutes of November 12, 2008 and November 25, 2008. There being no changes, or corrections, it was moved and seconded by Commissioners Barrows/Wilkinson to approve the minutes as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Continued — Environmental Assessment 2008-602 and General Plan Amendment 2008-1 12; a request for consideration of an Amendment of the La Quinta General Plan Circulation Element, Amending Exhibit 3.3 Street Cross Sections — City Streets, Exhibit 3.5 City Roadway Classifications, and Exhibit 3.10 the Multi -Purpose Trails Map, located City-wide. Planning Commission Minutes December 9, 2008 Chairman Alderson opened the public hearing and asked for the staff report. Principal Planner Mogensen presented the staff report, a copy of which is on file in the Planning Department. Commissioner Wilkinson asked about the differences from the old street profiles to the new. Staff displayed the street cross section slide showing the modified secondary arterial and collector streets. Staff stated these all involved Secondary Arterial streets and explained what the changes were as stated in the staff report. Planning Director Johnson added information on the modified collector street. He also said in getting up and over the Bureau Of Reclamation dike, a matching 74 foot width design is unrealistic and there are challenges with regards to width of right-of-way and slope easements. It is not currently being envisioned built at that width, but much narrower. That determination would be based, at the time of design, and what can work within that area. The intent is to make sure there are two lanes of traffic and the ability to have means for a pedestrian crossing. Commissioner Wilkinson asked if there was currently any firm plans for traveling over the levee on the 74 foot width or was that wider than what was currently planned. Planning Director Johnson responded by saying right now the General Plan shows it is wider, and it is the standard Secondary Arterial (four -lane road). Staff's intent is to narrow that down to the minimum necessary in order to get up and over the dike. Commissioner Wilkinson said, based on the traffic counts and the lanes of travel, he didn't quite understand how staff had arrived at this point. Planning Director Johnson said one of the main reasons was the developers of the Travertine project requested City staff reconsider the current General Plan requirements for the streets in that area. A report was created which included the Travertine and Green Specific Plans, development activity within Section 5, and other build -out scenarios; including a post 2020, which is our General Plan build -out. The information in the 2002 General Plan was basically updated to show there was not a need to have the secondary arterial, four -lane road serving this entire area. He then provided information on the current trip rate, as well as the estimated rate, and explained how staff reached their decision. He added, however, if the Avenue 62 crossing does not occur 291 Planning Commission Minutes December 9, 2008 those trips will have to be adjusted somewhere. The majority of those trips would probably end up being on Madison Street which would have to accommodate a higher traffic count. That would then change staff's position on the recommendation for Madison Street. He then explained how it would be modified and what would prompt that modification. He said Principal Planner Mogensen was currently processing the Travertine Specific Plan Amendment and it still had to go through the entitlement process. If that Specific Plan were approved, it could reduce the number of units as well as the traffic count. That case could be before the Planning Commission sometime next year, but that information could not be used in this report since it is an application in process. Based on the staff report, it's identifying that if that crossing did not occur then the Madison Street traffic volume would warrant a four -lane road. Commissioner Wilkinson had concerns about the trails, and what was currently in La Quinta's Sphere of Influence as well as the County. He asked staff about the Class II bike trails and wondered if they were compatible, or lined up, with the Vista Santa Rosa trails and easements as well as being a consideration in the planning of the trails. Staff said, at this point, it had not been taken into consideration and explained why. Commissioner Wilkinson said he was concerned about access for fire and safety personnel and asked if there were alternate locations in case the plans change. Staff replied no. They had not seen any available locations other than the three right-of-way locations at Jefferson Street, Madison Street, and Avenue 62. Planning Director Johnson said the Bureau of Reclamation process for approval to cross over the levees and dikes is long and involved and that is why there is definitely a focus on limiting those access points to specific locations. Commissioner Quill said he thought the levee trail had been discussed at the last meeting, as well as the fact there was a planned trail on top of the levee already identified. The Coachella Valley Recreation and Parks District is looking at it and the Bureau of Reclamation is open to those concepts. He thought the City had considered it advantageous just to reflect it, in the General Plan, to ensure that it would not be precluded by the General Plan if it came to fruition. He asked staff if there was any reason not to do that. Staff said it would certainly not be precluded, but the Commission had the option to recommend that it be added at this time. Staff's intention 296 Planning Commission Minutes December 9, 2008 was to add that with the major update to the General Plan. He added, ironically, there is a segment that exists right up near Lake Cahuilla that's on the General Plan, but was not continued south of the Coral Mountain grouping of mountains. He then went on to describe the segment and said the City has spoken with the Coachella Valley Recreation and Parks District about it, and it was even mentioned in the Bureau of Reclamation Easement Agreement with Hoffman Land Company. That could potentially be transferred to the City, at a later date. It recognizes and acknowledges the fact that we have to accommodate a trail crossing when Madison Street is built up and over the dike. Commissioner Quill said there were two significant advantages to showing it: 1) as the levee goes into the rock, this would ensure there would be a connecting trail by the mountain irregardless of the Coral Mountain Specific Plan, and 2) if it is on the General Plan outside entities would have the opportunity to come to the City and apply for grants. They would then be able to use the levee as a Class I bike trail. He said he would like to see that occur now as opposed to waiting for the General Plan update. Commissioner Barrows said as a follow-up to Commissioner Quill's comments, it would be helpful to be able to see the trails proposed from other entities. She added information on some of the changes which had been discussed with Gayle Cady regarding access from the east. She agreed this needed to be added now. Commissioner Barrows had some concerns over various maps included in the staff report. Staff went over them and explained what was shown on each of the pages and why each one was included. Examples were then given of where the various trails were shown and staff added there had been some technical difficulties with the maps. Commissioner Barrows said her concern was with removing portions of the trails. She pointed out where the trail would be located and noted on one of the maps, on page 4, it suggested the trail go through the middle of the Travertine project. Staff replied there was a lot of leeway as to where the trail was specifically located. Planning Director Johnson said Page 3 would be the actual exhibit staff used and the trails were approximate. This was not intended to be exact in defining those routes. 29 Planning Commission Minutes December 9, 2008 Commissioner Barrows said she made the assumption, because of references in the staff report, but she just wanted clarification. Commissioner Barrows asked, in reference to the extension of Avenue 62, was staff proposing that it go from a wider street to a modified collector street. Staff replied that was correct. Planning Director Johnson said it was staff's position there was not a need for the four -lane road. It was however inconsistent with the County. Staff notified the County of the proposed amendment and they have not commented back. Staff believes a two-lane road would adequately service that area. Commissioner Weber asked if the County based their decision on a four - lane versus two-lane road on the old traffic count. Planning Director Johnson said it was based on the old County General Plan, which is some of the same information which the City used. This has changed since the build out. Commissioner Weber asked if it was done in the year 2000 or prior. Staff replied probably around 2000. Commissioner Weber commented on slide 3 and asked where Section 5 was located as well as where the Martinez Slide and Class I Trail were noted in the current General Plan. Staff pointed out the location of those features. Commissioner Weber asked where the levee trail would be located if it were added. Commissioner Quill responded with the location. Chairman Alderson asked staff about the calls received in reference to the application, and what they were related to. Staff said one was related to Section 5 and had nothing to do with the reclassification. The balance of the calls were general information questions sparked by the public notification. ' Chairman Alderson asked staff to put up the drawing which referenced trip counts. He said all the four additional street sections before the Commission were to accommodate streets in and around these proposed future projects and they were all based on the assumption that Avenue 62 would go over the dike. If Avenue 62 did not go over the dike all the streets, with the exception of Madison, were subject to re-evaluation. 296 Planning Commission Minutes December 9, 2008 The Commissioners were not being asked to approve these conditioned upon whether or not that overpass would, or would not, go through. Planning Director Johnson said staff was not making a recommendation that Avenue 62 not go over. The recommendation was that the General Plan call -out for the location of the road would stay as is but there be a narrowing of the right-of-way and the number of lanes being assigned to it. Within the study that was submitted to staff there were multiple scenarios that were identified as considered. Staff focused in essentially on one of those scenarios because the others were not really appropriate. Certainly if that crossing did not occur, the 6,150 estimated trips would have to go somewhere and some of those trips would probably impact Jefferson Street with an increase of trips. However, the majority of them, most likely, would end up on Madison Street and that number would increase. There being no further questions of staff, and since the City was the applicant, there was no further comment from applicant representatives. Chairman Alderson then asked if there was any public comment. Mr. Jim Hildenbrand, Travertine/Hoffman Land Development, 77-852 Wildcat Drive, Palm Desert, CA, introduced himself and asked to address a couple of comments. He said this discussion was regarding a General Plan Amendment and they were generally vague and broad. The focus narrowed down to traffic counts versus when the development is completed. He explained what they are currently looking at and what may occur in the future as well as the reduction of these road sections and alternatives. He said they were the instigators to get staff to move forward with these alternatives. They are in total support of what staff is trying to accomplish with regard to the General Plan. Travertine's position is that perhaps Avenue 62 may not be necessary in the future. One has to evaluate the necessity of that particular road. Their Specific Plan demonstrates that Avenue 62 is probably not necessary. Modified road sections could probably handle the trip count. This has changed dramatically from when the plan was originally done. It was a more intense development but the future Travertine is less dense. They would like the Commission to look closely at Avenue 62. He explained the procedures they went through to obtain a license, from the Bureau of Reclamation (BOR), for Madison Street and said they were very fortunate to have that license. The City has a license agreement that's outstanding for Jefferson at this point. As far as the trails are concerned, he agreed with Commissioner Quill and said it is important to get it on the dike. We have an commitment through both the Park District (CVPRD) and the 293 Planning Commission Minutes December 9, 2008 BOR, with their license, that that be acknowledged and we have to address that for them as to how that will interrelate to our trail plan. We do, in effect, have a license from BOR for trail purposes on the dike. We are going to have a lot of flexibility that we are going to have to do for our trail routing, and our trail section, particularly in the Martinez Slide area. We recognize that we will have some areas to work around due to environmental considerations. They have worked with the BOR and US Fish & Wildlife Service on the trail plans. We are looking at numbers today, and looking at what we anticipate will come to you with the Specific Plan which will change. He asked that the Commission move this forward to the Council. The only thing he added was a proposed alternative, and asked if it could be implemented as part of this approval. He said it should free up any debate in the event they could provide this alternative section for Madison Street between Avenues 60 and 62. He then offered to answer any questions. Commissioner Quill asked Mr. Hildenbrand if he would accept tonight's decision, but look at the change somewhere down the road. Mr. Hildenbrand said they recognize the need to move forward today with the General Plan designation. He wanted the Commissioners to be aware, in the future, they will be providing proof of the lowered density and there will be no necessity for this connection. They can then address the additional issues of public safety, and fire. Staff pointed out it comes with the ability to change that section to whatever is supported by Public Works and staff and traffic issues and all the other things that come along. This would recognize a positive answer to Commissioner Quill's question. Commissioner Barrows said she wanted to make sure she understood Mr. Hildenbrand's recommendation of November 12, 2008. She understood the explanation of Avenue 62 over the dike and wanted to clarify the re- classification of Monroe Street and the eastern right-of-way. Mr. Hildenbrand said her understanding was correct. Ms. Margo Thibeault, MSA Consulting, 34-200 Bob Hope Drive, Rancho Mirage CA, introduced herself and said she was representing Mr. Howard Keck. She said the Commission had a letter, which she presented on November 12, 2008. She, as well as her client, were in opposition to the extension of Avenue 62 over the dike for financial reasons. Chairman Alderson summarized what was in the previous letter. 300 Planning Commission Minutes December 9, 2008 Commissioner Wilkinson asked, other than saying her client wouldn't want the Avenue 62 extension, what information did she have to support that decision. Ms. Thibeault said they contacted some prominent La Quinta developers and asked them to evaluate the costs. Their response was there is significant land loss, increased noise, and decrease of worth to the lot next to the road. Included in that were construction costs, easements, etc. which could comprise a loss of up to $12.8 million to Mr. Keck's property. Commissioner Barrows asked Ms. Thiebeault to clarify that her proposal was that Avenue 62 not extend over the dike and asked if there was an existing two lane paved road over the dike. Ms. Thibeault said she was not sure if it qualified as a full two lane but there was currently a paved road there. Commissioner Quill said it was not a paved road but an access road for the Bureau Of Reclamation and the Coachella Valley Water District. Commissioner Barrows asked if the request of Ms. Thibeault's client was that there not be a road that goes over the dike at all. Ms. Thibeault said that was correct. Commissioner Quill said there's an existing road on a very steep slope that goes over the levee for purposes of maintenance and asked if Ms. Thibeault had any problem with leaving that road. She responded she did not. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Weber agreed with the trails addition. He added he would like to give the developer more options, and he was not clear on the issue of Avenue 62. He said it did seem to be something that had to be addressed, as well as the issue of access. Commissioner Barrows said she was having difficulty with the issue of Avenue 62, especially if the extension was not approved. She had concerns with the traffic count issue on Madison Street, and the access issue identified by the Fire Department. She added when the Travertine 301 Planning Commission Minutes December 9, 2008 project moves forward and the Commission had a better understanding of what that project would require, in terms of access points, then the appropriate adjustment could be made. Staff responded saying there was nothing that would prevent the Commission from re -visiting Avenue 62 and the issue of access over that dike at that time. But staff's position is they do not have a definitive amendment to the Travertine Specific Plan they can utilize as information since that matter still has to go through the entitlement process. Mr. Hildenbrand has stated they are reducing their numbers and that can be validated. The information being processed does show reduced numbers but it still has to go to the Planning Commission and Council for approval before staff can use those numbers in making a decision. It's quite a dilemma knowing something is coming but it still has to be approved and staff can not use that as base information to make a recommendation to the Commission. Staff added there are additional options with regards to the issue of access for emergency services. Mr. Hildenbrand has met with the Fire Department. Those options have large costs associated with them but that would need to be considered during the Specific Plan Amendment process. If that option comes up the applicant will have to make a business decision as to what they are willing to support but, at this point in time, fire access is an important factor in this. Also, if the Commission did amend the General Plan, and at this time, did not identify that crossing against staff's recommendation that recommendation would change with regards to Madison Street because (based on the current counts) it would warrant a four -lane road for Madison Street from Avenue 60 south. Commissioner Barrows said she had wondered why it needed to be approved now and staff had answered her question. Planning Director Johnson said if the Commission did not approve this Amendment this would revert back to a four lane collector road in accordance with the Circulation Element. Commissioner Barrows asked if the Commission could approve the change from an arterial to collector and not approve the extension of Avenue 62. She said, according to staff, if the Commission did that staff would have to come back with a different recommendation for Madison Street. .. 302 Planning Commission Minutes December 9, 2008 Staff responded saying, yes, Madison Street would have to change because there would be an approved Specific Plan which if it were built out in accordance to what it's entitled to, would exceed the count that is estimated for Madison Street by quite a bit. Commissioner Barrows asked in terms of the Fire Department access, if this was an alternative exit/entry for Travertine as well as a fire access. Staff said that was correct, it would be a standard two-lane road. Commissioner Quill asked if it was within the Commission's purview to propose the elimination of the crossing at Avenue 62, since the matter before the Commission was a General Plan Amendment to alter the General Plan streets. Planning Director Johnson responded it was something that wasn't a part of the Environmental Review that was done. Commissioner Quill said he was not suggesting it be done, but could they if they were so inclined. Assistant City Attorney Houston said in a technical sense, staff's response was correct that you would be changing a project description in a way that has not been subject to environmental review. However the Planning Commission is a recommending body and if it was the Commission's recommendation to Council that it should be eliminated and the Council agreed, there would be the very problem that has been raised. There would have to be additional supplemental environmental documentation that would support that. Therefore it would probably not be appropriate to make that recommendation because it would have to go back through the process again. Commissioner Quill said that was his question. His other comment was to request the addition of the levee trail. He added he hoped there was going to be enough evidence to eliminate the road since there were negative aspects to building the road. He did not agree with the fire issue since there were already two accesses into the project, which was the usual requirement for developments. Those two accesses provide for the alternative accesses. Aside from that, he was in favor of the General Plan Amendment. Commissioner Wilkinson commented on the levee crossing as well as the extension of Avenue 62. He wondered if there was a way to move the rest of the project forward without the extension of Avenue 62. 30J Planning Commission Minutes December 9, 2008 Planning Director Johnson said the current General Plan designation is a four -lane arterial. He then explained the impact to the property owners and the information presented in the staff report. He gave the Commissioners the option of directing staff to take another look at the matter and advised it could cause a delay of another month. He added the other alternative would be to go with what has been recommended, making that recommendation to Council. If Council upholds that then there was nothing to prevent Hoffman Land Company from coming back later on, after they've gone through the Specific Plan Amendment process, and making a request for the potential elimination of Avenue 62 based on the amended specific plan. Chairman Alderson asked if the Environmental Assessment and General Plan Amendment were approved, as recommended, would Mr. Hildenbrand have the ability of working with staff on alternative street sections if the project changes enough to alter the trip counts. Staff replied there was no option for flexibility on the Madison Street section like there was on Avenue 62. He said typically what happens, and what Public Works likes to see, is the crown of the road in the middle of the right-of-way. This creates a problem if additional lanes have to be added if circumstances warranted. You would have to have the ability to make that happen with the right-of-way. If you offset the street to one side you have to rebuild the entire street to make it work. You can't have a crown offset to one side. He added there was a long section of road from Avenue 60 into the Travertine project that, in all likelihood, was not going to see much intensity of development at all. That area included some private landholdings but the majority of that was the CVWD recharge ponds. So there was some value and benefit in establishing a multi -purpose paved trail on one side instead of the standard trail which includes a sidewalk and a multi -purpose decomposed granite (dg) trail on one side and then just a sidewalk on the other side. We need to consolidate that effort into one all-weather surface ten or twelve foot wide trail on one side accommodating all of those uses. You could even add an equestrian route right next to that. We believe Mr. Hildenbrand's interest is in trying to offset that so you have additional width on one side to meander that and better accommodate it. The challenge we are facing, if you offset it again, is it is going to limit the ability to ever add additional lanes later on. You would have to totally rebuild the road in order to do that. That's why we have continued to stay with the Modified Secondary Arterial A as a recommendation. 304 Planning Commission Minutes December 9, 2008 Chairman Alderson went back to his original statement which was if this is approved as presented, it doesn't necessarily lock in the Avenue 62 Overpass. That is an issue still to be determined down the road as pointed out earlier. It would not be locked and irrevocable. Planning Director Johnson responded if the Commissioners approved staff's recommendation, and if it was recommended to Council to reduce the right-of-way, the issue of the actual crossing would be dependent upon development activity that occurs in the area. At this time there is no development activity. There is a Specific Plan for Travertine but the development would dictate the actual crossing and the warranted need for the crossing. Chairman Alderson said but this recommendation would dictate the width, when and if it would occur, to be narrower. Staff said yes. Commissioner Quill commented that just like the Avenue 62 issue, the Madison Street issue could be addressed when the development occurs. In other words, when that project comes before the Commission it could be addressed in the same manner. He added if there is some issue with shifting the road, or right-of-way, the Commission could make the decision then. He asked if that was correct; and it would be considered a General Plan Amendment, the same as the elimination of Avenue 62. Planning Director Johnson replied that was correct. It would require a General Plan Amendment. He added if the Commission went with what was currently there, it would require the road being established in the middle of the right-of-way being equally distributed in the middle. Certainly in going through the process of approving the amendment to the Travertine Specific Plan, there could be a subsequent General Plan Amendment that comes in along with Avenue 62 that says Madison Street could be offset to one side and it would need to go through that process. Commissioner Quill asked if he was correct in assuming that aside from the two issues presented tonight, there really was nothing required from Travertine, in addition to their Specific Plan, to do a General Plan Amendment. He added, in other words, is there going to be a General Plan Amendment and a Change of Zone with their application irrespective of whether Avenue 62 is eliminated or not. Staff replied Travertine has made such an application and it is currently being processed. 305 Planning Commission Minutes December 9, 2008 Commissioner Quill asked if the application was for a General Plan Amendment, Change of Zone, and Specific Plan. Staff said that was correct. Commissioner Quill asked if there was a General Plan Amendment that would be coming before the Commission for that community, no matter what. Planning Director Johnson responded, specifically for that community, yes. Commissioner Quill asked, if these two issues needed to be resolved at that time would they become a part of that General Plan Amendment and analysis. Staff said it certainly could be incorporated in that. Commissioner Quill asked if they started moving in that direction and filing for that option and working with staff through that process, would it then come to the Commission. Either staff would not recommend it and they would still be asking us for it or staff would be finally in agreement with some compromise. He asked if that was correct Staff responded it was. Commissioner Quill said what the Commission was doing was reducing impact, and if this application was approved as submitted the impact would be reduced to all of the developers right now. However, their ability to do that with their own General Plan Amendment later was also an available option. Staff replied that was correct. Commissioner Barrows wanted to clarify that her collegues had expressed very eloquently some of her concerns and she appreciated the issues, that not approving the extension of Avenue 62, could potentially create. She said she agreed with Commissioner Quill on the elimination of Avenue 62 extending over the dike, especially if Travertine was going to become a more limited project than originally proposed. She expressed her concerns about the sensitivity of the area, too many roads, greenhouse gases and the possibility of making Madison Street wider. She wanted to know how to direct the discussion so when the various General Plan Amendments come back the Commission can really evaluate their impact. She added what they were doing today was reducing the impact and narrowing the width. She was concerned about Commissioner Quill's comments about building too many roads and asked how the Commission could start addressing this on a City-wide basis. She asked if, in the motion, the Commission could ask for some direction when it does come back. She appreciated the efforts made by staff to evaluate the issues, but said the Commissioners need to take a more 306 Planning Commission Minutes December 9, 2008 serious look at how they can really address this issue to understand this is a discussion about the impact on the quality of life and the environment. She wanted to know more about how the Commission could really make that happen. Commissioner Quill had questions on the timing of approval for the General Plan Update versus the approval of Mr. Hildenbrand's application along with the traffic analysis and the elimination of the road. Planning Director Johnson responded by explaining the processing procedures of the Specific Plan Amendment and the possible time frame of the General Plan Update. Chairman Alderson asked if they would see the Travertine Project first. Staff said they would see Travertine first. Staff responded with regards to the General Plan we have to go through a modeling process which includes the forecasting for growth within certain zones, and traffic analysis. Staff then explained what the procedures where for updating the General Plan and the process of traffic modeling. Planning Director Johnson added, as staff goes through the General Plan Update, the issue of greenhouse gases would also play a key role. Transportation is a pivotal part of the SIB 375 Implementation. This will be a very involved process and it will have to be looked at very carefully, not only regarding Avenue 62, but in other areas of the community. Staff is very sensitive to these issues and building large expanses/widths of road for no real direct benefit is something that staff will be looking at. In all likelihood the Travertine Specific Plan Amendment will be before the Commission well in advance of the General Plan Amendment and a lot of those final hard decisions will be made during the General Plan Update process. Commissioner Quill commented on the traffic model numbers and the City's participation in the zoning of the area. He suggested the City try not to build the road, if possible. If it is not needed, the City should not build it. Commissioner Quill said his direction to staff would be that they try not to build that road. There has been a lot of back and forth, with Trilogy and everything, to get this road built, but if we don't need the road then we shouldn't build it. 30 Planning Commission Minutes December 9, 2008 Planning Director Johnson said staff's position is that if we don't need the road we don't want to build the road either. He then explained the limitations involved; i.e. Travertine has a Specific Plan, etc. Chairman Alderson reiterated if this is approved, as is, there will still be the opportunity to go back and visit the issues that Commissioners Quill and Barrows mapped out. We are not necessarily casting Avenue 62 into stone, nor guaranteeing it is to be built. He said all of these issues still can be discussed and negotiated in the future, but the basic outline would be committed and asked if that was correct Planning Director Johnson responded by saying essentially yes. If the Commissioners went with staff's recommendation they would be narrowing down the right-of-way width and number of lanes, but there is nothing that would prevent it from being re -visited at a future date. Chairman Alderson thanked staff and added the need for the road could be debated at a later point in time. Commissioner Barrows suggested that in their recommendation, to the Council, they incorporate some of these issues and asked staff if the recommendations should be included in the General Plan Amendment Resolution. Staff replied that was correct. There was no further discussion, and it was moved and seconded by Commissioners Barrows/Quill to approve Resolution 2008-033 accepting Environmental Assessment 2008-602 as submitted. Unanimously approved. There was no further discussion and it was moved and seconded by Commissioner Barrows/Quill to approve Resolution 2008-034 accepting General Plan Amendment 2008-112 as submitted, with the additional recommendations as noted below: a. That the Coachella Valley Parks and Recreation District's proposed trail atop Dike No. 4 be included on the Multi -Purpose Trails Map, and, 30C Planning Commission Minutes December 9, 2008 b. That the decision as to whether (or not) there is a need for Avenue 62 to be extended west over Dike No. 4 be further considered at a later date; either in connection with the Travertine Specific Plan Amendment, currently being processed, or as part of the La Quinta General Plan update. Unanimously approved. VI. BUSINESS ITEMS: A. Site Development Permit 2006-866 Time Extension No. 1; a request of Trans West Housing for clarification of Condition No. 85 regarding interim landscaping located on the east side of Monroe Street, '% mile south of Avenue 54. Chairman Alderson opened the public hearing and asked for the staff report. Planning Director Les Johnson presented the staff report, a copy of which is on file in the Planning Department. Commissioner Barrows concurred with the staff's recommendation and said the minutes gave an accurate report of the recommendation. Chairman Alderson confirmed they did not add a condition, but merely discussed the possibility of the interim landscaping. Commissioner Quill said the minutes accurately reflected the discussion and asked if the Commission needed to make a motion to reflect their decision. Planning Director Johnson said if the Commission felt the minutes accurately reflected their recommendations, then there was no further action needed, just clarification for the record. Staff wanted to make sure there was no misunderstanding as to what was required of the applicant. 33SC Planning Commission Minutes December 9, 2008 Chairman Alderson said he concurred with the evaluation and conclusions of staff, as well as Commissioner Wilkinson, that Trans West had provided a more -than -adequate dust control program. He then asked the Commissioners if they concurred with staff's analysis, to which they responded they did. There being no further questions of staff, Chairman Alderson asked if there were any applicant representatives or comments. There being no further applicant comments Chairman Alderson asked if there was any public comment. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. There being no further discussion, Chairman Alderson asked it be noted, for the record, that the Commissioners were all in concurrence that interim landscaping was not required and was not included as a part of Condition No. 85, of Site Development Permit 2006-866, Time Extension No. 1. Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: VIII. COMMISSIONER ITEMS: A. Commissioner Quill was unable to attend the City Council Meeting of December 2, 2008. However, Commissioner Weber did attend and gave a report on the Council meeting including the discourse on the completion time for the Griffin Ranch project. Chairman Alderson added there was a lot of concern about the landscaping on the north side of the Avenue 52 wall. Commissioner Weber noted that Commissioner Quill had been recognized as one of the five Pillars Of The Community and congratulated him on this accomplishment. B. Chairman Alderson noted Commissioner Weber was scheduled to report back on the December 16, 2008, Council meeting. 310 Planning Commission Minutes December 9, 2008 C. Chairman Alderson commented on the Joint Meeting with Council and said he thought it was the best joint meeting he had attended. It was very productive and everyone had a chance for input. IX: DIRECTOR ITEMS: Planning Director Johnson brought up the discussion of a Joint Meeting with the Architecture and Landscaping Review Committee. A discussion of possible dates/times/formats followed. Planning Director Johnson said he would confirm the date with the Commissioners, at the next meeting, but it would probably be scheduled to be in concurrence with the first meeting in February (2/10/09). Planning Director Johnson said the preparation for next year's Joint Council meeting would be handled differently; including agendizing the discussion of topics two months in advance and then validating them one month prior to the meeting. This would make the meeting not only more productive but would allow the Commissioners to "hone in" on the topics, more as a group. Staff would solicit individual topics, but then discussion could be held as a group at the Joint Meeting. Chairman Alderson said he would still like to see individual Commissioners have the opportunity to express their concerns; not just one person representing the group. Commissioner Barrows asked if staff had the date of the 2009 Joint Meeting. Staff responded it is in October or November and anticipated it would continue in that time frame. Staff responded they would report back, with that information, at the January 13, 2009 meeting. Commissioner Quill asked about the City's current case load. Planning Director Johnson said things have changed, but there were still projects coming in; such as a large master plan for the La Quinta Resort. He added the large projects provided a tremendous amount of work for staff. There was also a continuing strong interest in commercial entitlements which the Commission would be seeing sometime after the first part of the year. He added there is just not the line up of single family residential maps at this time. The City is experiencing a shifting in applications types as well as taking care of a lot of "housekeeping" matters, such as an update of the lighting ordinance and improvements that are important to the community. •• 311 Planning Commission Minutes December 9, 2008 Commissioner Quill asked if there was anything the Commissioners could do to help staff since the agendas were not full. Planning Director Johnson thanked the Commissioners for their offer and told them they would be soon become busier with items such as the update of the General Plan which would take up numerous meetings. Chairman Alderson commented on the difficulty of identifying time frames by going over various reports and suggested the Commissioners receive a listing, with dates, showing everything coming up. Staff asked if there would be any benefit to the Commissioners receiving a map with the projects listed. General discussion followed and direction was provided to information available on the City's website which would be of great benefit to the Commissioners. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Weber/Barrows to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on January 13, 2009. This regular meeting was adjourned at 8:59 p.m. on December 9, 2008. Respectfully submitted, U Caroly alker, Executive Secretary City of La Quinta, California 312 REPORTS/INFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 13, 2009 CALL TO ORDER 7:05 P.M. A. This meeting of the Planning Commission was called to order at 7:05 p.m. by Chairman Ed Alderson who asked Commissioner Weber to lead the flag salute. B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, and Chairman Ed Alderson. Absent: Commissioner Robert Wilkinson. C. Staff present: Planning Director Les Johnson, Planning Manager David Sawyer, Assistant City Attorney Michael Houston, Assistant City Manager Doug Evans, Associate Planner Jay Wuu, and Secretary Monika Radeva. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: Chairman Alderson asked if there were any changes to the Minutes of December 9, 2008. There being no changes, or corrections, it was moved and seconded by Commissioners Weber/Barrows to approve the minutes as submitted. AYES: Commissioners Barrows, Quill, Weber, and Chairman Alderson. NOES: None. Abstain: None. Absent: Commissioner Wilkinson V. PUBLIC HEARINGS: A. Conditional Use Permit 2005-094, Extension #1; a request by the La Quinta Country Club for consideration of a one-year time extension for use of temporary modular clubhouse facilities while the permanent La Quinta Country Club Clubhouse is being construction at the northeast corner of Avenue 50 and Eisenhower Drive. 31� Planning Commission Minutes January 13, 2009 Chairman Alderson opened the public hearing and asked for the staff report. Associate Planner Jay Wuu presented the staff report, a copy of which is on file in the Planning Department. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Weber commented on the nice renovation work being done at the La Quinta Country Club. He mentioned the maintenance building looked completed and the clubhouse was still in progress. He acknowledged the applicant's effort to work with IID on incorporating some energy efficiency measures. He said he was very pleased with the progress made and the direction it was moving towards. There was no further discussion and it was moved and seconded by Commissioner Quill/Barrows to approve Resolution 2009-001 accepting Conditional Use Permit 2005-094, Extension #1 as submitted. AYES: Commissioners Barrow, Quill, Weber, and Chairman Alderson. NOES: None. ABSTAIN: None. ABSENT: Commissioner Wilkinson. VI. BUSINESS ITEMS: A. Silverrock Clubhouse and Site Plan; a request by the City of La Quinta Redevelopment Agency for review of landscape and site plan for the Silverrock Clubhouse located north of Avenue 54, South of Avenue 52, and west of Jefferson Street. Chairman Alderson opened the public hearing and asked for the staff report. Assistant City Manager Doug Evans presented the staff report, a copy of which is on file in the Planning Department. Commissioner Weber asked about the height of the low wall of the event lawn. Assistant City Manager Evans replied the wall would be six to eight feet high depending on the grade level. The idea was to provide screening from the noise and headlights of the cars coming down Silverrock Way. 314 Planning Commission Minutes January 13, 2009 Chairman Alderson asked about the dimensions of the event lawn. Staff responded with the information. Commissioner Quill said he had worked with the landscape architects before and recognized their design style. He noted their design philosophy was the project should look finished on the day the plants were put in. However, he explained that a one -gallon lantana or gold lantana has a five-foot diameter in one season. Thus, his experience had been that the number of plants could be reduced by fifty percent with no significant impact to the overall look of the property. He commented on applicants having to go back to do an enormous amount of thinning because of too many plants. He then gave an example of what happens when a lantana gets too dense. Commissioner Quill strongly suggested that staff ask the landscape architects to cut back on the plant material. Assistant City Manager Evans replied staff had already had that discussion with them in refining the number of plants, shrubs, and trees. He mentioned there had been pretty strong criticism of the existing Silverrock plant pallet in a number of locations. However, he noted Commissioner Quill's comment and said staff would have further discussion about the number and size of the suggested plants as well as the associated cost. Commissioner Quill said the above was his only comment and other than that, he thought the entire project was absolutely fabulous. Chairman Alderson said there were two predominant types of trees in the parking lot; Mesquite and the Palo Verde. His concern was that these types of trees were not wind resistant when first planted. They have the tendency to tip over during high winds. The parking lot would be an area of high wind exposure. Assistant City Manager Evans replied there were two main problems; one was if the trees were in a larger container and the trees did not break out and get their tap roots down, when irrigated at the surface, they never really take root. He said the irrigation system would have to be executed right and good plant material would have to be obtained. He agreed with Commissioner Quill's comment that, in the desert environment, it would be better to use younger plants and let them grow by irrigating them well. The second problem was thinning the trees properly. He said in the past when a few trees were lost at Silverrock it was because they had not been thinned properly and were too top-heavy and tipped over during a high wind. .. 31. Planning Commission Minutes January 13, 2009 Chairman Alderson asked what were the types of trees that fell down. Assistant City Manager Evans replied both Mesquites and Palo Verdes were lost. He stated staff was very cognizant of these problems and would try to avoid having that happen. A missing tree in this project would be very noticeable. Chairman Alderson commented if correct caliper specifications were followed, it would minimize the chances of that happening. Staff responded that the key was to ensure the canopy was not too thick for the root structure which required aggressive maintenance. Commissioner Weber asked if the CVWD requirement, noted on Attachment 3, of a minimum of eight feet wide was their standard. Staff replied it was their standard. Staff added they would be discussing certain areas with CVWD and asking that the standard be reduced for those areas because of the subsurface irrigation and the concern of overspray. He stated staff was conducting regular meetings with CVWD to discuss water conservation and this matter would be closely examined by CVWD staff. He added that further water calculations were needed on the overall resort before staff could submit for approval with CVWD, to ensure the plan was drawn right and to avoid having to re -draw the plans again. Assistant City Manager Evans commented on the Commission's prior concern regarding the building being environmentally designed and currently it was evaluated as a LEED certified building. Staff was hoping to raise that evaluation to Silver. The main credits were for installing solar panels and interior/exterior lighting. Staff worked very closely with IID on interior lighting. Staff's goal was to invest in energy conservation methods that would add long term value to the project. Staff said the City had spent over a million dollars in energy upgrades in the building, meeting and exceeding the requirements of Title 24. Commissioner Barrows thanked staff for conscientiously limiting the lawn area and reducing the water feature by twenty percent. Commissioner Barrows asked about the purpose of the small turf areas located east of the fountain, and east of the drive way entrance along the hardscape. Assistant City Manager Evans replied that part of the turf 316 Planning Commission Minutes January 13, 2009 area was planned at the shuttle drop off area. People could cut across the grass to get to the sidewalk and the designers found it was better to use turf than to use decomposed granite or shrubs. The rest of the area was along a thirty foot wide driveway for buses and golf carts. Commissioner Barrows said she was pleased to see that the types of trees being used for the parking lot were the Mesquite and the Palo Verde. She agreed with Chairman Alderson's concerns and Commissioner Quill's suggestion to use smaller plant material and avoid the possibility of any problems by ensuring correct irrigation. Chairman Alderson asked about the ALRC suggestion to add more palm trees in the entryway of the Clubhouse. Assistant City Manager Evans explained the layout of the palm trees on the landscaping plans and also addressed the ALRC's comments on the types of bougainvillea identified in the plans. He explained the design team's intent in using those types of bougainvillea was in response to current complaints about the landscaping being too much of a desertscape and lacking color. Chairman Alderson thanked Assistant City Manager Evans for incorporating the ALRC comments into his report. Commissioner Weber asked if the thirty feet radius of the parking lot was sufficient for the buses to turn. Assistant City Manager Evans replied the design team felt comfortable that a thirty feet radius was enough. Planning Director Johnson noted that the item being discussed was a business item and not a public hearing item and the Commission could hear any public comments. Assistant City Manager Evans thanked the planning staff for assisting the RDA with preparing the staff report, particularly Assistant Planner Yvonne Franco. Chairman Alderson said the presentation and the report were very well executed. There being no further discussion, it was moved and seconded by Commissioners Barrows/Quill to approve Minute Motion 2009-001 recommending approval of the Silverrock Clubhouse and Site Plan as submitted. AYES: Commissioners Barrow, Quill, Weber, and Chairman Alderson. NOES: None. ABSTAIN: None. ABSENT: Commissioner Wilkinson. 31. Planning Commission Minutes January 13, 2009 VII. CORRESPONDENCE AND WRITTEN MATERIAL: Planning Director Johnson commented on the materials for the 2009 Planners Institute which was distributed to the Commissioners. He strongly encouraged them to attend. The event would be held in Anaheim, California, on March 25, 2009, through March 27, 2009. Planning Director Johnson asked the Commissioners to notify the planning staff, as soon as possible, whether or not they would be attending. Chairman Alderson asked staff if the agendas from previous sessions had been cross-referenced with this year's agenda and if so were there any new items or have the topics remained the same. Planning Director Johnson replied that the vast majority of the sessions were new, concurrent sessions for this year. Vill. COMMISSIONER ITEMS: A. Commissioner Weber reported on the City Council Meeting of December 16, 2008, including the details on the amendment of the project scope for the Village Design and the Strategic Plan. Planning Director Johnson explained staff was trying to ensure that the development regulation standards and Village Design guidelines were emphasizing the right characteristics for the Village. Staff was trying to hone in and further define some of the strong points in regards to pedestrian orientation, appropriate mass and scale for structures, and the types of land uses, to better define the Village in the future. Chairman Alderson asked if the new Council Member was introduced during the last Council meeting. Planning Director Johnson replied there was an acknowledgment of outgoing Council Member Osborne and the recognition of his service and an introduction of the new Council member Kristy Franklin. B. Chairman Alderson noted he was scheduled to report back on the January 20, 2009, Council meeting. C. Planning Director Johnson said that staff had consulted with the City Clerk's office and a tentative date of October 27, 2009, had been identified for the Joint Council Meeting, with an anticipated start time of 5:00 P.M. 31S Planning Commission Minutes January 13, 2009 D. Chairman Alderson noted he was very pleased with the Commission's attendance update. E. Planning Director Johnson said staff was looking into the best possible date for the Joint ALRC/PC Meeting and looked like it would be scheduled for either February 24, 2009, or March 10, 2009. He mentioned staff had been discussing the Joint ALRC/PC meeting date with the ALRC Members and identifying the agenda items. Staff was hoping to present the agenda items to the Planning Commission for approval at the February 10, 2009, meeting. IX: DIRECTOR ITEMS: Chairman Alderson opened the discussion of the Development Application Requirements. Planning Director Johnson said the proposed Site Development Permit Application had a lot of detail identified within it, but most of those items were already required. He explained there were not many new items that were added, other than identifying some of the key Public Works studies upfront. Staff's intent was to get to a more definitive level of detail so that an applicant would better understand what information would be needed. Staff's hope was that this would result in more detailed and complete applications being submitted. Staff's ability to gather as much information as possible up front that is pertinent and relevant to the project would help expedite the review process and staff's ability to get the applications in front of the Commission and Council for review. Commissioner Quill said the application was pretty extensive and asked staff when an applicant was submitting an application, how easy would it be for staff to determine and convey to the applicant what would be needed and what would not. He asked if the planner on duty would be able to make that determination or if the Planning Director and/or the Planning Manager would have to be consulted first, and if so, how quickly would the applicant be notified. Planning Director Johnson replied the vast majority of submitted applications were usually preceded with pre -application meetings with staff. These were not required, but were strongly encouraged by staff. He mentioned there is a Project Review Team that meets every other Monday which was when such proposals would be reviewed and at that time staff would determine what requirements would be applicable based on the preliminary proposal. 3 1 S Planning Commission Minutes January 13, 2009 Planning Director Johnson said he did not expect the planning staff to be able to determine what would be required on all applications at the time of submission because that would depend highly on what the application was for. A lot of times it would require a more through review than a quick glance at the counter. Planning Manager David Sawyer explained staff was using the Site Development Permit application as a prototype and there would be a number of other applications that would use it as a base and the requirements would be adjusted accordingly. He said staff's goal was to refine the applications. Planning Manager Sawyer noted that one of the most common complaints encountered by staff was when asking for additional information. He said staff's intent was to inform the applicant upfront what would be needed in order to be able to review the application and make comments. He explained the application process and how the decision would be made to waive certain requirements if they were not applicable. Commissioner Quill said staff should notify the applicant as soon as possible if a resource study or a biological study was not needed to avoid incurring extra expense. Planning Manager Sawyer replied staff encouraged applicants to consult with them from the beginning to determine what items would be needed. Commissioner Weber noted that change was always accompanied with difficulties and complications and a learning curve for all parties involved. He said he liked the layout of the application as it appeared more standardized and professional. He found the application to be more customer friendly in the long term. He agreed with staff that the level of detail incorporated in the application would avoid possible delays of the process and that the applicant was aware of that fact. Commissioner Weber asked about the semantic choice to use certain words in the application. Staff explained the reasoning for those choices. Chairman Alderson echoed Commissioner Quill's comment on the urgency and importance of letting the applicant know as soon as possible what requirements would be applicable and what would not. He said it was critical to have a staff member who would be able to assess that. Planning Director Johnson replied there were very few Site Development Permit applications submitted without any prior dialogue with staff. He reiterated that staff encouraged applicants to consult with them before actually submitting an application and to go through the informal project review process even though it was not required. 320 Planning Commission Minutes January 13, 2009 Commissioner Weber asked if there was any need or a legal obligation to reference the Zoning or the Municipal Codes on the application. Commissioner Quill replied the front page of the application referenced that. Commissioner Weber asked if the reference to the Coachella Valley Water District's Landscaping and Irrigation System Design Ordinance on page 8 of 12, was in fact ordinance of CVWD. Commissioner Quill replied it was. Commissioner Weber asked if this application update would be the place for the Commission and staff to include some type of language encouraging and counseling the applicants that they be sensitive to both water and energy efficiency. Planning Director Johnson replied the requirements stated in the application were determined by the City and the Water District standards. Staff's intent was to make applicants aware of these provisions so the applicant does not plan lush landscaping. Planning Director Johnson explained that at this point in time, without having any definitive policy, it would be difficult to include a provision requiring the applicants to ensure overall sustainability of the projects. He said staff informs applicants of the efficiency programs available through IID and of the issue of water efficiency not only pertaining to irrigation, but to water features, as well as the fact that the City was interested in sustainability practices. There was a discussion on plausible legislation on future sustainability requirements in regards to water efficiency, energy efficiency, pedestrian connectivity, gas use, etc. and the different types of LEED buildings. Commissioner Barrows said she was pleased that staff was encouraging applicants to incorporate energy efficiency measures in designing the buildings. Commissioner Barrows said her understanding was that the City had adopted a resolution in support of the BIA's Green Builder Program. She asked if there was a way to notify all applicants of those guidelines and the fact that the City does encourage them. Planning Director Johnson replied his understanding was that the action taken by Council was to express support for the program, but it was not officially adopted as a defined minimum requirement. City Council has previously stated it was very interested in continuing to encourage and promote sustainable programs, but did not want to increase the standard baseline outlined by Title 24 at this time. He explained that this particular program was more oriented Planning Commission Minutes January 13, 2009 towards the building plans and the building permit process which was handled by the Building and Safety Department and they were acknowledging it and had information available to hand out. Planning Director Johnson said the planning staff was trying to ask applicants very global questions regarding energy consumption relevant to their project in order to get people thinking about and trying to make projects more sustainable. Chairman Alderson said, having spent most of his life on the other side of the counter, as a developer, if a staff member handed him an application twelve pages long that was only five pages long yesterday, he would want to know what was cause for the change. He said staff had touched upon this subject earlier in the discussion by saying that staff's intent was to obtain applications that are complete to avoid delays later on in the process. Chairman Alderson noted that when the two applications were compared line by line, there were very few changes and that the updated application outlined the requirements specifically, almost to a point where it became overwhelming. Chairman Alderson applauded the detail to which staff had addressed the items needed from the applicant to complete the application. He referenced a few items in the Site Development Permit application and asked staff for clarification which staff provided. Chairman Alderson asked about the items addressed by the ALRC with regards to the application. Planning Manager Sawyer said staff had distributed the updated draft application to the different departments within the City, had presented it to the ALRC. Staff's intent was to pull all of the comments received and to make one final revision to it for presentation to the Council for comments. Chairman Alderson said it was important for staff to inform the applicants of what would be required to process the application from the very beginning. Planning Manager Sawyer said his experience with improving and refining applications like this, was that not everyone would be pleased, but the majority of the developers would be very happy that staff was letting them know what would be needed from the beginning. Commissioner Quill agreed with staff and Chairman Alderson that the updated application was a good and thorough template. 322 Planning Commission Minutes January 13, 2009 Chairman Alderson added, due to the size of the application, it may seem overwhelming to an applicant and recommended staff try to make the application as compact as possible. Planning Director Johnson asked the Commissioners to share with staff any feedback they might receive as the application was being implemented. He said staff always welcomes constructive criticism. He said staff wanted to be prepared and responsive to peoples' concerns and be a resource to them. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Barrows/Weber to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on January 27, 2009. This regular meeting was adjourned at 8:44 p.m. on January 13, 2009. Respectf I y s fitted, Monika Radeva, Sec tary City of La Quinta, California 32� Department Report: /—A a� Ok p Qum& OF TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager, Management Service e DATE: February 17, 2009 SUBJECT: Department Report — Response to Public Comments The following public comments were made at the February 3, 2009 City Council meeting: 1. Walter Webb, 112 Mt. Ararat, Cathedral City, spoke on global warming and encouraged the City Council to research the Phoenix Project which turns municipal waste into energy. 2. Stan Ford, 45-305 Oasis Street, Indio, General manager of Desert Recreation District, thanked Council for their support in co -sponsoring the Greater Coachella Valley Soap Box Derby event, and spoke on two musical concerts which will be held in La Quinta on February 28 and March 7, 2009. 3�" FEBRUARY 17 MARCH 3 Idil_1 l� v[� MARCH 7 MARCH 12-15 DEPARTMENT REPORT: CITY COUNCIUS UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING 1sTFRIDAY AT THE MUSEUM — `°TAIKO DRUMMERS" LA QUINTA YOUTH FESTIVAL LA QUINTA ARTS FESTIVAL — CIVIC CENTER CAMPUS MARCH 14 AN EVENING WITH FRIENDS AT LA QUINTA LIBRARY — IRISH SONGS AND STORIES BY KEN FRAWLEY MARCH 17 CITY COUNCIL MEETING APRIL 7 CITY COUNCIL MEETING APRIL 3 1sTFRIDAY AT LA QUINTA MUSEUM — AN EVENING IN PARIS APRIL 16 AN EVENING WITH FRIENDS AT THE LA QUINTA LIBRARY — TEHANI DANCING EVENT APRIL 21 CITY COUNCIL MEETING APRIL 2S CITY'S BIRTHDAY PARTY AND COMMUNITY PICNIC MAY 8 OPEN AIR CINEMA —A 32'�- LA QUINTA CITY COUNCIL MONTHLY CALENDAR February 2009 Sunday...y !Tuesday Wednesday.. ..Saturday 1 2 3 4 5 6 7 3:00 PM City Council 10:00 AM ALRC 12:00 PM Mayor's Lunch Meeting 8 9 10 11 12 13 14 10:00 AM Pub. SftY'Kirk 7.00 PM Planning 9:00 AM RCTC 11:00 AM CVCC Sniff 12:00 PM Transp-Kirk Commission Henderson 12:00 PM Energyl 5:30 PM Community 4:30 PM Investment Envuon: Sniff Services Comrrdssion Advisory Board 6:00 PM League Henderson 15 16 17 18 19 20 21 3:00 PM City Council 12:00 PM HCRC Franklin 3:00 PM Historic Preser- 9:00 AM CVA-Hendersen J lk Meeting vation Commission President's Day (CITY HALL CLOSED) 22 23 24 25 26 27 28 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Sunllne-Adolph 9:00 AM LAFCO Henderson Commission Henderson 6:00 PM Exec Cate: 10:00 AM Homelessness Adolph Come Franklin 12:00 PM HCRC-Franklin January March S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 II 12 13 14 15 16 i7 15 16 17 1a 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 Printed by Calendar Creator Plus on 2/11/2009 326 LA QUINTA CITY COUNCIL MONTHLY CALENDAR March 2009 Sunday 11 . day, Wednesday.. ..Saturday 1 2 3 4 5 6 7 3:00 PM City Council 10:00 AM ALHC Meeting 8 9 10 11 12 13 14 10:00 AM Pub. Sfty-Kirk 7:00 PM Planning 9:00 AM HCTC- 9:30 AM Animal Campus 12:00 PM Transp-Kirk Commission Henderson Franklin 3:00 PM Mtns. 4:30 PM Investment 11:00 AM CVCC Sniff Consversancy-Kirk Advisory Board 12:00 PM Enargyl 5:30 PM Community Environs Sniff Services Commission 6:00 PM League Henderson La Ouinte Arts Festival 15 16 17 18 19 20 21 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser. 9:00 AM CVA-Henderson Meeting Cmte: Franklin vation Commission 12:00 PM HCBGFranklin 4:00 PM J.Cochran Airport Franklin 0Aev 22 23 24 25 26 27 28 10:30 AM BCTC Budget - 7:00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFCO Henderson Commission Henderson 29 30 31 6:00 PM Exec Gone. Adolph February April S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 8 7 8 9 10 11 12 13 14 15 16 17 18 15 16 17 18 19 20 21 19 20 21 22 23 24 25 22 23 24 25 26 27 28 26 27 28 29 30 Printed by Calendar Creator Plus on 2/11/2009 3 2 7 LA QUINTA CITY COUNCIL MONTHLY CALENDAR April 2009 SundayMonday.. .. ..y Thursday Friday Saturday 1 2 3 4 March 10 00 AM ALRC 12:00 PM Mayor's Lunch S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5 6 7 8 9 10 11 3:00 PM City Council 9:00 AM RCTG 11:00 AM CVCC Sniff Meeting Henderson 12:00 PM Energy/ 4:30 PM Investment Environs Sniff Advisory Board 12 13 14 15 16 17 18 10:00 AM Pub. Sfty-Kirk 7:00 PM Planning 10:00 AM Homelessness 3:00 PM Historic Preser. 9:00 AM CVA-Henderson 12:00 PM Transp-Kirk Commission Cmte: Franklin vation Commission 5:30 PM Community 12:00 PM HCRC-Franklin Services Commission 6:00 PM League - Henderson 19 20 21 22 23 24 25 3:00 PM City Council 12:00 PM Sunline-Adolph 9:00 AM LAFCO. Meeting Henderson 26 27 28 29 30 10:30 AM ROTC Budget 7:00 PM Planning May Henderson Commission S M T W T F S 6:00 PM Exec Cmte. 2 Adolph 3 4 5 6 7 8 9 I0 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 2/11/2009 r 2 I DEPARTMENT REPORT: 4 T-Vf 4 4 a" TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety -( - 4 DATE: February 17, 2009 RE: Department Report — January, 2009 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of January. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $1,890,966 which represents an issuance of 84 building permits in January; • Animal Control handled 236 cases in January; • Code Compliance initiated 299 cases in January; • Garage sale permits generated $1060 in revenue in January. 32S E z m 4 u 4 - O W O z M O N H {0 \ 1 I I W OI W b O O Q b H 0 M W O N O M O M N O O W I M M O O 01 N M p N V1 N H O p O 'i OI O O N . . . . . . . . . . . . . . . . . . . . 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N N E E �� II11 p 7 U = N 0 + O O N O t N N O Ol m 7 7 M' U 0O N ~ 331 0 L. 15 O 0 E a 0 0 N I NO UNION 1111111 hIII IN III UNION 1111 331 N m N O N (O (3) OD I, M N Cn M O) O leE M(00 `- O N N N O F l0 } U O) I 0 i z I O co J a 7 7 J 7 a m a d LL C co O N G) a 10 O m N N N N co U N 0 W w We m g z Z z °' > z w ma vi O V) w w IL ra w w W BCDa Hp w m o 0Qa a Z mQa W a —5O N NvV�l J UWU QwW Z Q @ LU ? Epm 0 QQ U) N .n O U =) Q ( m ZwU) I w two (7 .JfM LLJ > mQ=�aZ (7= 331 DEPARTMENT REPORT: S Qum& s F`y OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: February 17, 2009 SUBJECT: Community Services Department Report for January 2009 Upcoming events of the Community Services Department for March 2009: Mar 2 *Morning Workout Mar 2 *Mat Pilates Mar 2 *Hooked on Loops Mar 2 *Intermediate Watercolor Mar 2 Intermediate Computers Mar 2 Photoshop Elements Mar 2 Ballet/Jazz, La Quinta High School Mar 2 Teen Ballet, La Quinta High School Mar 2 Tae Kwon Do, Senior Center Mar 2 Jazz to the Max, Senior Center Mar 2 Yoga, Fitness Center Mar 3 *Dog Training Mar 3 *Yoga for Health Mar 3 *E-Mail Mar 3 *Intermediate Belly Dance Mar 3 *Photo Editing 1 Mar 3 Zumba, Senior Center Mar 4 *Reinforcing the Basics Mar 4 *Path 2 Philadelphia (FREE Class) Mar 4 Tap 1, La Quinta High School Mar 4 Ballet/Tap, La Quinta High School Mar 4 Photoshop Pro Mar 4 Microsoft Excel Mar 4 **Storytime @ La Quinta Museum Mar 5 *Basic Internet Mar 5 *Watercolor Mar 5 *Word Processing Mar 5 Beginning Belly Dance Mar 6 *On the Ball Training (FREE Class) 33; Mar 6 *Balancing Act Mar 6 *Shamrock Evening Dance Mar 6 **First Friday Mar 7 Youth Festival, La Quinta Park Mar 10 Full Moon Club, Museum Mar 11 Dispute Resolution Workshop, Museum Mar 12 Dance, Play & Pretend, La Quinta High School Mar 12 Beginning Ballet, La Quinta High School Mar 16 Sculpt & Stretch, Senior Center Mar 17 Body Sculpting, Senior Center Mar 17 *Photo Editing 2 Mar 17 Transitions Live the Lifestyle Part 1, Library Mar 17 Transitions Live the Lifestyle Part 2, Library Mar 19 *Ballroom Dance Mar 19 *Files & Folders Mar 19 *St. Patricks's Luncheon Mar 21 Catalina Island Excursion Mar 24 *Photo Editing 3 Mar 24 *Therapeutic Yoga Mar 25 *Fitness & Wellness Day Mar 26 *List & Labels Mar 30 Memoir Writing, Senior Center Mar 31 *Tai Chi Traditional Mar 31 *Basic Computer Mar 31 **Palm Springs Bus Tour Mar 31 *Quicken Investments I Mar 31 *Arthritis Foundation Exercise Program Mar 31 **"Pioneering Families of the Coachella Valley" exhibit opening Mar 31 Youth Tennis 5-7, Fritz Burns Park Mar 31 Youth Tennis 8-10, Fritz Burns Park Mar 31 Youth Tennis 14-17, Fritz Burns Park *Senior Center class or activity **Museum class or activity 33 Community Services Department Attendance Report for the Month of January 2009 Summary Sheet Program 2009 2008 Variance Sessions Per Month 2009 2008 Leisure Classes 75 72 3 81 42 Special Events 80 65 15 1 1 Adult Sports/ Fitness 891 964 -73 50 48 Museum 160 0 160 34 0 Senior Center 1692 1817 -125 132 142 Total 2,898 2,918 -20 298 233 Museum Services Visitors - Adults 570 0 570 22 0 Visitors - Youth 20 0 20 22 0 Total 590 0 590 44 0 Senior Services Senior Center 299 262 37 16 10 Total 2991 262 37 16 10 Sports User Groups La Quinta Park Use AYSO 1100 1200 -100 21 22 Sports Complex LQ Sports & Youth 100 120 -20 21 15 Facility/Park Rentals Senior Center Private Pa 200 800 -600 1 5 Churches-2 600 300 300 8 4 Museum Meeting Room 0 0 0 0 0 Osher classes 160 150 10 61 5 Library Classroom 540 600 -60 9 10 Civic Center Campus Private Part 50 50 0 1 1 Park Rentals La Quinta Park 100 50 50 2 1 Fritz Burns Park 0 50 -50 0 1 Total 2,850 3,320 -470 69 64 Total Pro rams 6,637 6,500 137 427 307 Vnluntnnr Mnurs Museum 871 01 87 Senior Center 2171 329 -112 Total Volunteer Hours 1 3041 329 -25 33U" Community Services Program Report for January 2009 2009 2008 2009 2008 Participants Participants Variance Meetings Meetings Leisure Classes Zumba 13 18 -5 81 9 Yoga 13 0 13 16 0 Belly Dancing 7 12 -5 2 3 Ballet 9 0 9 16 0 Adobe Photo Basic 12 18 -6 11 7 Guitar 71 01 7 8 0 Tae Kwon Do 71 1 6 12 12 Beginning Ballet 4 0 41 4 0 Dance, Play, & Pretend 21 61 4 Totals 75 55 201 811 35 2nn9 2008 2009 2008 Participants I Participants Variance I Meetings I Meetings Special Events Pillars Of The Community 80 65 15 1 1 Totals 80 65 15 1 1 2nn9 2008 2009 2008 Participants I Participants I Variance I Meetings I Meetings Adult Sports & Fitness Open Gym Basketball 139 130 9 25 22 Fitness Center 752 6341 118 25 22 Totals 891 7641 50 44 2nn9 2008 2009 2008 Participants Participants Variance Meetings I Meetings Museum Research Requests 29 0 29 291 0 Storytime 34 0 34 1 0 Veteran's History Project 87 0 87 3 0 Tea Lecture 10 0 10 1 0 Totals 160 0 160 34 0 Community Services Totals 1 166 80 33; Monthly Revenue Report for January 2009 RAnnfhl.. Ravanua _ Farilifu Ran4als 2009 2008 Variance .......... Libra $ 225.00 $ $ 225.00 Museum $ - $ $ - Senior Center $ 4,147.50 $ 3,832.50 $ 315.00 Parks $ 400.00 $ 300.00 $ 100.00 Sports Fields $ 340.00 $ 645.00 $ 305.00 Monthly Facility Revenue $ 5,112.50 $ 4,777.50 $ 335.00 Ud nthly Ravamia Museum $ 169.00 $ - $ 169.00 Senior Center $ 14,434.50 $ 15,683.00 $ 1,248.50 Community Services $ 4,479.50 $ 13,728.00 $ 9,248.50 La Quinta Resident Cards $ 4,005.00 $ 2,850.50 $ 1,155.00 Fitness Cards $ 870.00 $ 1,075.00 $ 205.00 Total Revenue $ 23,958.00 $ 33,336.00 $ 9,378.00 Revenua Vanr 4n na}a Facility Revenue $ 30,845.00 $ 39,860.50 $ 9,015.50 Museum $ 1,456.00 $ - $ 1,456.00 Senior Center $ 44,550.50 $ 51,305.00 $ 6,754.50 Community Services $ 34,909.50 $ 44,204.50 $ 9,295.00 La Quinta Resident Cards $ 13,995.00 $ 13,935.00 $ 60.00 Fitness Cards $ 4,450.00 $ 4,235.60 $ 215.00 Total Revenue to Date $ 130,206.00 $ 153,540.00 $ 23,334.00 " In Jan. 2008, Wicked excursion brought in revenue of $6,000; this year the Catalina Island and Algodones excursions are not offered until late Spring. Also, the same number of classes were held in Jan. 2009 as in Jan. 2008, but a $3,000 loss in revenue occurred due to less expensive courses being more popular and the more expensive courses are cancelling. 33u Senior Center Attendance Senior Center Program Report for January 2009 Participation Participation Variance I Meetings Meetin s 2009 2008 2009 2008 Senior Activities ACBL Bride 452 504 -52 4 5 Bridge, Social/Pa 465 434 31 13 12 New Year EveningDance 49 41 8 1 1 Month) BirthdayPart 38 30 8 1 1 Monthly Luncheon Chili Cook -Off) 94 94 0 1 1 Movie Time 75 41 34 4 5 Putting Action 16 9 7 3 4 Tennis 14 12 2 8 8 Senior Activity Total 1203 1165 38 35 37 Senior Leisure Classes Arts & Crafts Card Stamp Art 6 8 -2 1 1 Balancing Act 6 0 0 4 Ballroom Dance 20 25 4 5 Bridge Classes 45 85 -40 8 7 Computer Classes 25 39 -14 6 9 Dog Training 5 11 -61 1 2 Exercise 59 62 -3 12 11 Golden Tones 16 70 -54 4 4 Hooked on Loops 7 10 -3 3 3 Issues of the Day 31 0 31 1 0 Mat Pilates 17 22 -5 12 7 Quilters 31 32 -1 4 5 Sketch & Draw 13 20 -7 4 4 Tai Chi 30 0 8 0 Tap Technique 13 20 -71 4 4 Therapeutic Yoga 6 0 61 4 0 Ukulele Players 62 27 35 6 4 Watercolor 37 49 -12 7 8 Woodcarvers 45 33 12 4 4 Yoga for Health 15 0 15 4 0 Senior Leisure Classes Total 489 513 -55 97 82 TOTAL SENIOR PROGRAMS 1692 1678 -17 132 119 Senior Services FIND 174 198 -24 6 4 Financial Advisor 5 0 5 1 0 Geriatric Consultation 2 0 2 2 0 HICAP 23 5 18 5 2 Le al Consultation 8 5 3 1 1 Seminars -Febua 5 30 7 23 5 2 FREE Class 2 'see list below 23 0 23 5 0 Volunteers 34 25 9 n/a n/a TOTAL SENIOR SERVICES 299 240 59 16 9 SENIOR CENTER TOTAL 19911 1918 42 148 128 * Free Classes: On the Ball Training & Path 2 Philidelphia 339 2009 2008 Variance_ Volunteer Hours Senior Center 217 - 329', - -112 Volunteer Total: ( 217 329 - - - -- $15,683.00 -112 -- - -$1,248.50 Revenue -- ;---------- Senior Center Revenue $14,434.50 Revenue Total: Jan-091 -- $14,434.50 - $15,683.00 -$1,248.50 — I 340 Parks Activities Updates For January 2009 Vandals removed lattice beams from a shade structure at the Cove Oasis and used the wood for a camp fire. The exact day is unknown and there are no suspects. The vandals did not cause any harm to the overall safety of the structure. The beams will be replaced by a licensed contractor. Staff has been in contact with the contractor who installed the recycled fence at the Fred Wolff Bear Creek Nature Preserve. The contractor is responsible for replacing any defects in the 4,000 linear foot fence. The contractor has been searching for matching replacement material from another manufacturer and hopes to have the repairs done by the end of the month. The sand volleyball court at Adams Park has been completed by the contractor, on time and on budget. Some minor changes need to be made for the adjustable net. The project will be presented to City Council for final acceptance on February 17, 2009. 341 Department Report: ok i•n TT� 65 .rc- `'wowy OF T TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning Directo DATE: February 17, 2009 SUBJECT: Department Report for the Month of January 2009 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of December. 34L P:\Monthly Report Folder\2009Planning_Monthly Reports\7_JAN 2009_PL Mo Rpt.doc 1 Z Cw G ir Q a w z z z Q J a O a w H z w a w 0 0 z ") F- o a m U U) w w Y -0 -0 "0 -0 0 M Q W m -0 -0 -0 "0 -0 -0 -0 -0 -0 -0 m -0 a) �l V YC iC-� iC� �C+ 1C+ iC+ iC+ 4C+ YC_ AFC+ C YC iC+ YC YC iC+ iC� iC-� O C C C E C E E C C C-o E E C C C C E w Z 7 7 7 7 7 7 7 7 7 7 y 7 7 7 7 7 7 7 J �- N N y N N N V) a) N a) N N N N N N N d O O ON OONc- OOOMOOOM 0I Z a z O J U) Q ULU n ~ (L L a rn w � C en ti Z c H 0 E a) E U) a) a U E E V) a) E N N N '- E E U w a) � v c c ur n a as U) o a) 7 a aai a) t o0ccnaaaE�(DE � E o a Q u) E a) U) L E N w c *' c0i C 7 N d N N O, Co d N N c a) CL CE c E a Q o aa)) m a) E �O a 0 w@ 0 0 O O_ E° C a) Q� > O> CO '> 'a+ O J" c`` M .� '++ O a) U M _ ns a C> '> )a C C C 0 U C N a) C E 2 c C L O 0 C C a) ++ O N m ;' O- 0 a) = 0 0 7 U0wiE(D-i CLCLwow > N N fn 34� 9 001 O d O N Z O H a U M w 0 0 0 0 0 o a o o o o v p a) a) a) a) a) a) a) a) a1 0 al 0 a) a) a) a) O W Y Y Y Y Y Y Y Y Y Y Y Y Y Y w ` E E E E E E E E E E E E E E O n��aaa own-0aaa.o O °C oC > > > > > > > o o > > > a v, ur y y y y y N N y m a s LO 0 M It 0 0 r� O N N O M O Q a W M z F- Z) O J Q U. W z cc a d ur p F- c m � c = c y N Y o F- w mCD E •o U) y E fr J LU a m a a� N m a O U m E E aci E ww a aN,QQ.c Q-0 > aci E 0 m� ` U a� Y C m �'' m U C C y O. C m a m N m m aci 0 m o '= o m a F- wCD-0 O o n E c a m E> >>> L U Z (U Y O m c> m C 'O C m N C C c c -j C N O O) Y _@ 00 UOwii(72tnf/)u)F-Fm->NN M 34Pe DEPARTMENT REPORT: _9 T^tr4lw4uiKrw MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: February 17, 2009 SUBJECT: Public Works Department Report for January 2009 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks. 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Or CO 0) (0 w 0) O) c0 N O C O C 0) y 0) C 0) 0 w 0) `= O 0) CO O O m0 a aUr ��-0U m O o 0-0 O o Din o oQ E 0 3 O v Z O M N c p U m tO O m I 00 m m m m m co Z N O U O O O O O Z C N 00 q 00 p O O O O y I m O m I I I I r 00 ~rl ~ 00 00 co C y O O O O O O O N N N U U F LLI O O O N O a O M w M O O O LP) r M N O M (, O M M )n M O (o M 00 M a a 00 6 d yr U U 00 G a) O O r p a N fT N • a O m ° M 7 U N 00 V D m O --- a (D O w� N M w �? 0) am y C w > c Q � N N 0) 7 r i an � 4) � H V (aa a I-U d j N O d L r CL j� m 3. N cc V Q w d m LL 7 7 d O r o a rt mm0 U.0 - c c f0 d Q w o c- N d m din Z U)) =a I- i O >' r N M i C M m V7 !� £ > o :r m N ) -0 N CM W J O O U_ O co , �, c j J O C O '-' d O cam.) C M Q ri c0 r- cu r V r -O 0) r f6 O Q cD C O 00 n7 > 00 M N s O m O1 O 0 0 O O C y 0; O NQ O r O 0) aYi 0 0 N� NQJ Ncn N WU a LL NaVJ NCCfn N0 Nlid Ii m N C C O OO pY N0C NU�OC NU�C C O. O O cc C C w 7 O 7 O U U T T OOU U OQ)OO a)ONN O ppY vN E E iwLa-0C7U> CONf0 N ) OO ] .0O-0O nCNOUa)ccri ww '�Eaaswpmam OCCwcd�2 ZO C�Y�NymNYcCrn�cC+ OOmOUZOHZFQ �OO�OerOOtm-3-oY�IU N Oc�NQ`) MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: January, 2009 Employee's Hourly Labor Breakdown Crew#1 Crew #2 ICrew#3 Maint. Mg. Code Activity 5 Men 5 Men 2 Men 1 Man Total 1000 Policing/Inspection 46 137 0 4 187 1001 Pot Hole -Repair/Patching 6 18 0 0 24 1002 Crack/Joint-Repair 0 0 0 0 0 1003 Pavement Marking/Legends 12 1 0 1 14 1004 Pavement Marking/Striping 01 0 0 0 0 1005 Curb Painting 181 0 0 0 18 1006 Other Traffic Controls 2 19 0 0 21 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 0 6 0 0 6 1009 Street Sign Install (New) 7 9 0 0 16 1010 Street Sign Repair/Maint 51 18 0 2 71 1011 Debris Removal 9 56 0 0 65 1012 Right of Way Maint. 13 87 70 0 170 1021 CLEAN Catch Basin Inlet/Outlet 0 3 0 0 3 1022 Rondo Channel Outlet/Vault 7 0 0 0 7 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./D.W./C.B. Repair/Maint. 2 491 0 11 52 1024 Gutter/Median Sand Removal 2 81 0 0 10 1025 Street Sweeping (Machine) 147 0 0 0 147 1026 Street Sweeping (Hand) 1 0 0 0 1 1027 Sidewalk/Bike Path Cleaning 0 0 2 0 2 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 0 0 1031 Parks/Retention Basinslnspection/Clean-t 10 23 60 2 95 1041 Irrig/ Weeding, Shrubs & Tree Trimming 8 431 61 0 112 1051 Landscape/Irrigation Contract Managemer 0 4 42 10 56 1052 Lighting/Electrical Contract Management 0 0 0 10 10 1061 Small Tools Repair/Maint. 0 0 0 0 0 1062 lEquipment Repair/Maint. 2 7 0 0 9 1063 lVehicle Repair Maint. 25 34 0 2 61 1081 Trash/Litter/Recycable Removal 2 3 13 01 18 1082 lVandalism Repairs 0 1 0 0 1 1083 IGraffiti Removal 157 75 14 13 259 1084 Maint. Yard Building Maint. 8 14 4 0 26 1085 Seminars/Training 11 3 0 7 21 1086 Special Events 0 0 0 0 0 1087 Citizen Complaints/Requests 68 46 0 0 114 1088 Meeting 0 46 12 26 84 1089 Office (Phone, paper work, reports, Misc.) 58 30 10 70 168 SUBTOTAL 672 740 288 1481 1848 1091 Over Time 121 10 6 0 28 1094 Jury Duty( 0 0 0 0 0 1095 Sick Leave 64 12 8 4 88 1096 Vacation 16 0 8 0 24 1097 Holiday 40 40 16 8 104 1098 Floating Holiday 8 0 0 0 8 1099 Worker Comp/ Bereavement 0 8 0 0 8 SUBTOTAL 701 381 121 260 1-1401 TOTAL HOURS 8121 8101 3261 1601 2108 TOTAL MILES 38411 46891 14151 2661 10211 35� Department Report: 91 lJ LA UI TA P@LICE Served by the Pdverside County Sherirs Deperrtnert Police Department Monthly Report January 2009 • Prepared for • 35f • La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Rodney Vigue Chief of Police (Number in parenthesis denotes number of calls for service that day.) O1/01 Thursdav (71 0200 hours — Motor Sergeant Walton arrested Hollie Gardner for driving while impaired by alcohol. Gardner was booked at the Indio Jail. 2050 hours — Deputy Scott conducted a traffic enforcement stop at Jefferson and Augusta Way. Richard Fernando Crispin was arrested and booked for being in possession of concentrated hash, possession of marijuana, and driving on a suspended driver's license. O1/02 Friday (66) 0305 hours — Deputy Heredia responded to the 43700 block of Bordeaux for an attempt warrant service. Stacey Dixon was arrested and booked on a felony child endangerment and DUI warrant. 1142 hours — Deputy Hart responded to a report of domestic violence in the 51700 block of Avenida Diaz. Deputy Hart contacted and arrested Jillian Marie for scratching her husband's face multiple times during an argument. Marie was transported to the Indio Jail for the booking process. • 01103 Saturday (67) 2146 hours — Deputy Anderson conducted an enforcement stop at Avenue 52 and Jefferson. Jesse Krusynski was arrested and booked for DUI. O1/04 Sundav (66 1436 hours — Corporal Taylor and Deputy Sanchez conducted a pedestrian check in the 51400 block of Avenida Martinez. Johah Robison and Rene Encizo were found to be in possession of marijuana. Both Robison and Encizo were cited and released at the scene. 1600 hours — Corporal Taylor and Deputy Sanchez conducted an occupied vehicle check in the 79800 block of Hwy. 111. Angel Alvarez was found to have an active warrant for DUI. Alvarez was transported to the Indio Jail and booked for the warrant. O1/05 Mondav (91 0730 hours — Deputy Berry conducted a vehicle stop at Ave. 54 and Madison. Brian Smith was found to have a warrant for DUI. Smith was transported to the Indio Jail and booked for the warrant. 1245 hours — Inv. Gaunt was traveling eastbound on Hwy. 111 at Dune Palms when he was struck by a vehicle that made a right hand turn from Dune Palms onto Hwy. I I I and drifted into Gaunt's lane. Both vehicles received minor damage and neither party was injured. 1350 hours — Deputy Berry conducted a pedestrian check at Calle Tampico and Washington. Oswaldo Garcia was found to be in possession of a small amount of Marijuana. Garcia was cited and released at the scene. r� U 351 S O1/06 Tuesday (93) 0846 hours — Deputy Berry responded to the 55500 block of Pebble Beach in the city of La Quinta regarding a TRO violation. Beverly Johnson said her boyfriend, Mark Anthony Burk, entered her residence in violation of a restraining order. While at the residence, Burk kept Johnson in a room against her will and told her he was going to kill her, her dogs and then kill himself. Burk left the residence prior to Deputy Berry's arrival. About 1410 hours, security at PGA West reported that Burk was back at the location. Deputy Berry again responded to the area and Burk was arrested and transported to the Indio Jail and booked for burglary, false imprisonment, violation of a restraining order and criminal threats. 2325 hours — Deputy Ramsey conducted a traffic enforcement stop at Washington and Eisenhower Dr. Pablo Carmona was arrested for DUI. Carmona was booked into the Indio Jail. O1/07 Wednesday (65) 0030 hours — Deputy McAnallen responded to the 50600 block of Eisenhower Dr. regarding a report of an attempted suicide. A 76 year old female had attempted to kill herself by stabbing herself in the abdomen with a kitchen knife. She was transported to Desert Hospital and admitted for emergency surgery and was held for a 72-hour evaluation. 0235 hours — Deputy Ramsey conducted a traffic enforcement stop at Washington St and Eisenhower Dr. Stephanie Lopez was arrested for DUI and was booked into the Indio Jail. 0830 hours -- Inv. Gaunt and Indio Investigations served a search warrant in the 51800 block of Ave. Vallejo and arrested Christopher Meyerson for multiple counts of sexual assault. Per the victim, a minor, Meyerson would exchange methamphetamine in return for sexual favors. The suspect was booked at the Indio Jail and is being held on a $1,000,000.00 bail. • 1430 hours- Officers assigned to La Quinta Police Departments Special Enforcement Team, with the assistance of Indio Police Department and Coachella Valley Violent Crime Gang Task Force, served three property related search warrants relating to a commercial burglary on December 24, 2008. The search warrants were served simultaneously in the 62900 block of Lincoln Ave. Mecca, 83600 block of Tourmaline Ave, Indio, and 82100 block of Bliss Ave., Indio. Stolen property was recovered during the search of the Bliss street residence and two suspects were arrested at the Tourmaline street address. Evidence pertaining to graffiti vandalism throughout the Coachella Valley was located at the Lincoln street address. Arrested were Jesse Sanchez and a 17-year-old male. Sanchez was booked into the Indio jail for commercial burglary and possession of stolen property and the 17 year old was booked into Indio Juvenile Hall for burglary. O1/08 Thursday (112) 1400 hours — School Resource Officer Smith arrested a 14-year-old female student of La Quinta Middle School. The suspect punched the victim multiple times in the face and head, and smashed the victim's head into the sidewalk causing a concussion. The suspect was booked at juvenile hall. 1417 hours — La Quinta SET deputies assisted Palm Desert Patrol deputies in serving a property related search warrant in the 45200 block Desert Sand Court, La Quinta. The warrant stemmed from a patrol investigation where several computers were stolen from Hyatt Grand Champions, Indian Wells. The search led to the seizure of the stolen computers and expensive audio equipment believed to have been stolen from the hotel. Arrested for possession of stolen property were Ramiro Liera and Miguel Liera. Both were booked into the Indio jail. 2110 hours — La Quinta SET deputies, following up on vehicle burglary investigations, responded to the 81600 block of Fred Waring Dr., Indio, and arrested Christopher Hoffman and Matthew Mendoza for • felony burglary warrants. Both were booked into the Indio jail. 354 • 01/09 Friday (104) 1620 hours — Vandalism @ Adams and Westward He Dr, within the City of La Quinta. Sgt. Dave Adams was traveling southbound on Adams St. when he saw a 15 year old juvenile writing graffiti on a Sun Bus sign across from the park. He contacted the juvenile and he was taken into custody. Multiple markers and graffiti paraphernalia was located in his backpack. Deputy Kevin Moore responded to this location and took over the investigation. The juvenile was later released to his mother. 2231 hours — La Quinta SET deputies, with assistance from Coachella Valley Violent Crime Gang Task Force, served two property related search warrants related to an ongoing armed robbery and burglary investigation. The warrants were served in the 82400 block of Requa St., Indio. Arrested for burglary and unlawful possession of credit cards was Dimitrius McNeal. McNeal was booked into the Indio Jail for the arrest warrant. 01/10 Saturdav (74 1653 hours — Deputy Hart responded to the 50700 block of Washington St. in reference to a report of brandishing of a firearm. The suspect, James Whitlock, was at the location and had threatened the victim with a gun. The weapon was never found, but the victim signed a private person's arrested form. Whitlock was booked into the jail. 1700 hours — Deputy Lan responded to Hwy. I I I and La Quinta Center Drive regarding a battery that just occurred. Patricia Cabrera said her juvenile son had assaulted her and signed a private person's arrest form. The juvenile was transported to Juvenile Hall and booked for battery. 2006 hours- Deputy Anderson responded to a report of a hit and run traffic collision at Jefferson and Avenue 52. The vehicle left the area and was later found about 400 yards east of the turn around. Arrested was the driver, Saul Campos, for DUI/Hit and Run. A passenger, Fernando Jacobo, was arrested for Possession of methamphetamine. Both booked into the jail. 2015 hours- Deputy Kibbey responded to the 53300 block of Avenida Alvarado in reference to a report of domestic violence/ battery. Gloria Shelton and Sadaya Shelton had both been assaulted by James Palafox. Palafox fled the residence on a bicycle. Deputy James located Palafox riding eastbound on Avenue 52 and he was arrested without incident. Palafox was booked into jail on charges of felony domestic violence and battery likely to cause great bodily injury. 2150 hours — Cpl. Perez responded to a vehicle verses pedestrian traffic collision on Washington St. and Calle Tampico. Cecilia Barlow was driving SB on Washington St. when a male adult ran into the street and collided with the passenger door of her vehicle. The pedestrian fled the scene and was last seen running on Calle Tampico. The area was checked for the injured party but he was not located. 2345 hours — La Quinta SET Deputy Glasper conducted a traffic stop in the 52000 block of Avenida Velasco. The driver, Charles Graijiola, ran from the vehicle and entered in a residence. Deputy Glasper conducted a surveillance of the residence and arrested Graijiola when he attempted to leave. Graijiola, a parolee, was arrested for driving without a license, detaining a police officer, and parole violation. 01/11 Sunday (71) 0254 hours - Deputy Nakabayashi responded to the 52700 block of Avenida Diaz reference a fight at a party. Nicole Martinez hit the victim in the head with a beer bottle. Martinez's boyfriend, Edson Rodriguez, became involved with a second victim and punched her in the stomach. Both victims were transported to Desert Hospital for precaution. Martinez was booked for assault with a deadly weapon and Rodriguez was booked for battery. • 3DJ • 1430 hours - Deputy Fiebig responded to the 43000 block of Palm Royale reference a disturbance. During the course of his investigation Seth Franta was arrested for a felony warrant and a misdemeanor DUI warrant. He was booked into the Indio Jail. 2209 hours- Deputy Anderson conducted an enforcement stop at Ave 52 and Centrino. Subsequent investigation resulted in the arrest of Chinevia Rita for DUI. She was transported and booked into the Indio Jail. 01/12 Monday (99) No Significant Activity 01113 Tuesday (119) 0945 hours — Deputies Berry and Lopez responded to the 78500 block of Hwy. 111 regarding a fraud. Joseph Riso was taken into custody for attempting to purchase items with a check from a closed account. Riso ran from deputies and was caught after a brief foot pursuit. Riso was found to be in possession of a small amount of methamphetamine and a glass pipe. Riso was transported to the Indio Jail and booked. 1915 hours — Deputy McAnallen conducted a traffic enforcement stop at Washington St and Avenue 47. Chatty Collier was arrested for DUI. She was booked into the Indio Jail. 2350 hours — Deputy Ramsey conducted a traffic enforcement stop at Washington and Avenue 48. Raymond Villa Gomez was arrested for DUI. He was booked into the Indio Jail. 01/14 Wednesday (125) • 0125 hours — La Quinta Set Deputy Glasper conducted a traffic stop at Avenida Vallejo and Calle Ensenada. Eric Basquez and Damien Perez were arrested for transportation of methamphetamine. It was later determined that Perez real name was Derek Moreno and he was a parolee at large. Both men were booked into Indio Jail. 0136 hours — Deputy Thomas Anderson conducted a traffic enforcement stop at Miles and Sunbrook. James Gray was arrested for DUI and was booked into the Indio Jail. 01115 Thursday (72) 0028 hours — La Quinta Set Deputies Glasper and Burgie conducted a follow-up investigation at Costco. Cynthia Mosley was arrested for fraud and commercial burglary. She was booked into the Indio Jail. 1321 hours- Deputy Speir responded to the 51000 block of Eisenhower in reference to a report of a violation of a restraining order. Subsequent investigation resulted in the arrest of Robert Spurgeon. Spurgeon was booked into the Indio Jail. 1844 hours — La Quinta SET deputies served a search warrant in the 81800 block of Ave. 48, Indio. Deputies arrested Bryan McEwan for burglary and vandalism. McEwan was booked into the Indio jail. 01/16 Friday (113) 0340 hours — Deputy Abrego responded to the 47700 block of Adams St. regarding a disturbance. Jeff Cook was contacted and found to have been involved in a fight near the swimming pool. Cook had an active felony warrant for possession of illegal drugs. Cook was transported to the Indio Jail and booked for the warrant. n 35v • 1550 hours — Deputies responded to a report of a minor injury traffic collision at Hwy I I I and Adams St. Erika Castellanos was walking in the crosswalk when she was struck by a vehicle being driven by Maria Ruiz. Castellanos was taken to JFK for medical treatment. Ruiz was found to be at fault in this collision. 2040 hours —Deputies responded to a report of a hit and run traffic collision at Roadrunner and Horseshoe. A female juvenile was traveling northbound on Roadrunner when she struck a parked car and fled the scene. Sgt. Adams located her and brought her back to the scene. The owner of the parked vehicle did not desire prosecution against her for the hit and run. She was issued a citation and released. 2130 hours — La Quinta SET Deputy Glasper contacted Alan Venegas on Washington St. X Calle Tampico and arrested him for a felony sexual assault warrant. Venegas was booked into the Indio jail. 2142 hours — Sgt. Adams conducted a vehicle stop at Hwy I I I and Jefferson St. and contacted Jerod William Walker. Walker displayed the symptoms of intoxication and failed the field sobriety tests. He was taken into custody for driving under the influence and was transported to the Indio Jail for the booking process. 2230 hours — Deputy Pittenger responded to the 52500 block of Avenida Vallejo and arrested Erenia Lisset Rivera for striking her husband multiple times with a closed fist. Rivera was transported to the Indio Jail for the booking process. O1/17 Saturday (86) 0614 hours -- Deputy Sanchez conducted a vehicle stop at Washington and Ave 52. Juan Valenzuela was found to be in possession of less than an ounce of marijuana. He was cited and released at the scene. 1254 hours — Deputy Lun responded to La Quinta Country Club reference a vandalism. The club director S reported damage to the golf course greens and bunkers. Two suspects were contacted at the location. Justin Soenksen and Clay Solomon were arrested and booked at the Indio Jail for vandalism. 1550 hours — Arrest warrant @ Madison St. and Airport Blvd. within the City of La Quinta. Deputy Vanderhoof contacted and arrested Ramon Gonzales for an active felony larceny warrant following a traffic stop at Madison St. and Airport Blvd. He was transported to the Indio Jail for the booking process. 2030 hours — Deputy Wiggs conducted a vehicle stop at Jefferson and Hwy. 111. Ellen Aispuso was arrested for DUI. Aispuso was transported to the Indio Jail and booked for driving under the influence of alcohol. 2339 hours - Deputy Anderson responded to the 74100 block of Calle Tampico, Circle K, regarding a robbery that had just occurred. Witnesses told Deputy Anderson an adult male entered the store, brandished a weapon and demanded cash. No one was injured in the robbery and video tape was taken as evidence. O1/18 Sundav (56 1905 hours- Deputy McAnallen responded to the Target Shopping Center in reference to a report of a commercial burglary. Loss Prevention officers watched a young male juvenile cut tags and packaging off of electronic items and conceal them on his person. He left the store without paying and got into a vehicle with a male adult. Deputy McAnallen located the vehicle at 47`s and Adams and contacted Alonzo Ramirez and his nephew, a 15 year old juvenile. All of the stolen property was recovered. Both suspects were arrested and charged with commercial burglary. 01/19 Mondav (59) • 1215 hours — Deputy Feldman conducted a pedestrian check at Washington and Highway 111. Oscar Cureno Jr., was arrested for a domestic violence warrant. 35� • 1730 hours- Deputy Trueblood arrested Juan Sevilla for burglary in the 78900 block of Hwy 111. Sevilla was detained by deputies as he exited the business and walked to a parked vehicle. Sevilla had stolen clothing merchandise from the store on his person. 01/20 Tuesday (96) 2337 hours — Corporal Taylor and Deputy Sanchez conducted a pedestrian check at Calle Tampico and Desert Club. Spencer Fonta was arrested for possession of marijuana. Fonta was cited and released at the scene. 01/21 Wednesday (116) No Significant Activity 01/22 Thursday (125) 0012 hours — Deputy Lopez conducted a vehicle stop at Adams and Ave. 47 in the city of La Quinta. Ruben Daniel Munoz was found to be driving under the influence of alcohol. Munoz refused all tests and was transported to the Indio Jail and booked for DUI. 01/23 Friday (122) 0547 hours — Deputy Bautista responded to a rollover traffic collision at Palm Royale and Darby. James Maxey was northbound on Palm Royale near Darby when he lost control of his vehicle and drove through the fence of the soccer field. Maxey's vehicle rolled once and landed upright. Maxey was uninjured and it was determined that he was not driving under the influence. Two sections of fence were damaged in the • collision. 1043 hours - Deputy Macken responded to an unattended death in the 52400 block of Avenida Carranza, A forty-seven year old female had been found deceased at her residence. She was reported to have had a history of medical problems and it appeared she died of natural causes. 01/24 Saturday (99) 0115 hours — Deputy Abrego conducted a vehicle stop at Calle Sinaloa and Eisenhower. Kristie Gorman was found to be driving under the influence of alcohol. Gorman was transported to the Indo Jail and booked for DUI. 0120 hours — Deputy Barandes responded to an assault with a deadly weapon call at Hwy. I I I and Simon Dr. and conducted a vehicle stop on an involved vehicle occupied by four male juveniles. The victims stated they were westbound on Hwy 111 stopped at the signal light at Simon Drive. Four male adults exited the vehicle stopped in front of them and threw an object at the vehicle. A fight ensued and two of the victims were struck in the head with a baseball bat. The suspect vehicle fled the area prior to deputy arrival. All four juveniles were cited for curfew and released to their patents. 1345 hours — Deputy Lun responded to the area of Highway I I I and Washington St. reference a DUI driver. The vehicle was located in the Von's Shopping Center and the driver, John Mackin, was arrested for DUI. He was booked into the Indio Jail. 2056 hours- Deputy Cameron arrested Manuel Martinez for obstructing, delaying and resisting a peace officer and driving on a suspended license. Martinez ran from Cameron after he conducted a traffic stop at Adams and Hwy 111. Martinez was apprehended and was booked into the Indio Jail. 2159 hours- Deputy Vanderhoof arrested Jose Zaragoza for domestic violence warrant during a traffic stop at Eisenhower and Montezuma. 356 • 2331 hrs- Dep. Abrego conducted a vehicle stop at Eisenhower and Ave 50. Dep. Abrego contacted the driver and found he was unlicensed. With back up assistance he removed the driver and five other occupants. A search of the vehicle revealed two handguns, a rifle and two bottles of liquor. Josue Aguilar and two juveniles were arrested for possession of a loaded weapon in a vehicle, possession of burglary tools and driving while unlicensed. Three passengers were released at the scene. Gang task force Dep. I White was notified of the arrest due to paraphernalia found in the vehicle and on the suspects. O1/25 Sunday (128) No Significant Activity O1/26 Monday (80) 1003 hours — Deputy Martinez conducted a pedestrian check at Calle Monterey and Eisenhower Dr. Felix Zamora was arrested for a felony warrant for assault with a deadly weapon. He was booked into the Indio Jail. 1344 hours — Deputy Lun responded to the 79-200 block of Highway I I I in reference to a report of shoplifting. Two female juveniles were detained for shoplifting and later released to their parents. 01/27 Tuesday (95) 1330 hours- Deputy Wiggs conducted a vehicle stop at Calle Fortuna x Calle Guatamala. Arrested for DUI was Trent Pedley. Booked at Indio Jail. 1710 hours- Deputy Alexander conducted a pedestrian check at 46150 Washington St. Arrested for • possession of a loaded firearm, felon in possession of ammunition and violation of parole was Randy Henry Sauceda. Booked at Indio Jail. O1/28 Wednesdav (112 1902 hours — La Quinta SET responded to the 43500 block of Calle Espada regarding report of found property. Investigation determined the found property was actually stolen property taken from several vehicles in the north end of the city. Deputies arrested a male juvenile for possession of stolen property. During the interview the suspect admitted responsibility for as many as twenty theft related crimes from vehicles. The suspect was booked into Indio Juvenile Hall. O1/29 Thursday (99) 1220 hours — Deputy Macken responded to the 51300 block of Avenida Martinez regarding theft of electricity. Richard Alvarez had his electricity disconnected so he removed the electrical meter from a nearby house and attached it to his. He was arrested and booked for theft of electricity, possession of stolen property, vandalism, and petty theft. 2145 hours — Deputy Jason Chancellor conducted a traffic stop at Adams St. and Fred Waring and arrested Peter Clark for an active felony domestic violence warrant. He was taken to the Indio Jail for the booking process. 01130 Friday (86) 1455 hours — School Resource Officer Kevin Moore contacted and arrested Ryan Dominguez and a male juvenile for trespassing on school grounds after they were told to leave. Dominguez and the juvenile were initially contacted by school security and asked to leave the property and not return. They complied but • returned 5-10 minutes later. Dominguez was in possession of a small pocketknife. The juvenile was released to his parents and Dominguez was transported to the Indio Jail. 35S 1750 hours — A concerned citizen called reference skateboarders riding skateboards in the park near the city hall. Sgt. Adams arrived and detained two male juveniles who were riding their skateboards on the sidewalk within the park area. Deputy Smith arrived and issued each juvenile a citation and they were released. 1700 hours — Burglary in the 79700 block of SR 111. Deputy Rowley contacted and arrested Jose Francisco Villarreal after he entered Costco and took two digital cameras. He is currently on probation for larceny. He was transported to the Indio Jail for the booking process. 01131 Saturdav (82 1721 hours —Deputies Pittenger and Fiebig contacted and arrested a male juvenile at Fritz Burns Park. Deputies received a call saying the juvenile was in the park taking off his clothes. Deputy Pittenger arrived and the juvenile was yelling obscenities at the people and began to run after another subject in the park. Deputy Pittenger had to forcibly restrain the juvenile. The deputies were able to handcuff the juvenile and restrain him from hurting himself. AMR transported the juvenile for medical treatment. After being treated, the juvenile was booked into the Indio Juvenile Hall. 2019 hours — Deputies responded to a report of a kidnapping and sexual assault in the 78000 block of SR 111. A Hispanic male adult entered a business and identified himself as an undercover officer and showed an unknown type of badge. The suspect ordered the victim out of the business and told her that she needed to go with him. She complied with his request and the suspect drove her to a second location where he sexually assaulted her. 2020 hours- Cpl. Perez arrested Roberto Estrada for commercial burglary at Target, located at 78-935 Hwy.111. Total Calls for Service: 2,849 • 360 s CITY OF LA QUINTA Traffic Services Team Report January 2009 Traffic Services Team Dep. Frederick Dep. Heffiey Dep. Wiggs Cpl. Covington Sgt. Walton ob C.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY The Monthly Citation Loa provides a comparison over the previous month for citations issued within the city of La Quinta. The report shows 680 citations were issued during January 2009. This represents a 59.3% increase over the month of December 2008, at 427 citations issued. The Traffic Unit has focused on suppressing hazardous violations during 2009. To demonstrate this philosophy, excessive speed citations have increased 11.3% and signs and signal light citations have increased 53.8% beyond those issued at the same time period in 2008. The Monthly Traffic Collision Report provides a comparison over the previous year for collisions that were reported within the City of La Quinta. The report shows 32 collisions were reported during the month of November. When all collision types are counted, including those on private property, the residents of La Quinta are enjoying a neutral collision rate this year to date as compared to the same time frame in 2008. More specific to public roadway collisions, the residents of La Quinta enjoyed a 9.38% collision rate reduction compared with 2008. More importantly, January 2009 saw a 50% reduction of reported injury collisions to our citizens. Grant monies acquired from the Office of Traffic Safety are being used to increase the detection and arrest of drunk drivers. A hypothesis can be drawn from the current citation and collision trends within the the City of La Quinta. Simply stated, as citation issuance has increased the collision rate has steadily decreased since January 2006. This decrease is being tracked from the year 2000. 361 City of La Quinta La Quinta Police Department • Monthly Citation Activity Log January, 2009 C Olry This Month Lest Month % Change ThtsYear To pate Loot Year To bate % Change Excessive Speed Citations 178 160 11.3% 178 91 95.6% Excessive Speed Violations 178 160 11.3% 178 91 95.6% Signs and Signals Citations 100 65 53.8% 100 110 -9.1% Signs and Signals Violations 100 65 53.8% 100 110 -9.1% Unsafe Turning Citations 30 9 233.3% 30 8 275.0% Unsafe Turning Violations 30 9 233.3% 30 8 275.0% Failure to Yield Citations 21 3 600.0% 21 2 950.0% Failure to Yield Violations 21 3 600.0% 21 2 950.0% Child Restraint Citations 6 4 50.0% 6 6 0.0% Child Restraint Violations 6 4 50.0% 6 7 -14.3% Safety Belt Citations 8 6 33.3% 8 18 -55.6% Safety Belt Violations 8 6 33.3% 8 18 -55.6% Cites 12 11 9.1% 12 10 20.0% 1 Arrests 10 14 -28.6% 10 12 -16.7% Actual DUI 1( 14 15 -6.7% 14 13 7.7% Other Hazardous Citations 23 18 27.8% 23 14 64.3% Other Hazardous Violations 135 111 21.6% 135 93 45.2% Non -Hazardous Citations 233 98 137.8% 233 85 174.1 % Non -Hazardous Violations 426 183 132.8% 426 239 78.2% Total Hazardous Citations 447 329 35.9% 447 288 55.2% Total Hazardous Violations 464 348 33.3% 464 304 52.6% Pedestrian Citations 2 2 0.0% 2 0 0.0% Pedestrian Violations 2 2 0.0% 2 0 0.0% Bicycle Citations 0 0 0.0% 0 0 0.0% Bicycle Violations 0 0 0.0% 0 0 0.0% Financial Responsibility 93 49 89.8% 93 83 12.0% Radar Cites 39 37 5.4% 39 82 -52.4% Parking Cites 1 0 0.0% 1 2 -50.0% Total Hazardous Double Stat 461 339 36.0% 461 312 47.8% al Citations 680 427 59.3% 680 373 82.3% tal Violations 890 531 67.6% 890 543 63.9% 362 City of La Quinta La Quinta Police Department Monthly Traffic Collisions Report 11191 Jan uaiv 2009 Current Month New YTD Last YTD % Change Total T/C - Public Highway 29 29 32 -9.38% Fatal Collisions 0 0 0 Number Killed 0 0 0 Injury Collisions 4 4 8 -50.00% Number Injured 4 4 8 -50.00% Property Damage 25 25 24 4.17% Type of Collision Hit & Run 6 6 3 100.00% Private Property 3 3 0 Bicycle Collisions 1 1 0 Number Injured - Bicycle Collisions 1 1 0 Vehicle vs. Pedestrian 2 2 0 4Icohol Involved 1 1 1 0.00% Reports Taken By 0 PAtrol 26 26 26 0.00% Target Team 1 1 Traffic 5 5 3 66.67% 0 0 SRO 0 0 1 100.00% DUTY UNKNOWN 0 0 2 100.00% TOTAL REPORTS 32 32 32 0.00% Counter Reports % DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run Primary Collision Factors Number % Total Unsafe Speed 7 21.88% Auto R/W Violation 6 18.75% Unsafe Starting or Backing 4 12.50% safe Lane Change 3 9.38% raffic Signals and Signs 2 6.25% Other Improper Driving 2 6.25% Improper Turning 2 6.25% Unknown 1 3.13% Pedestrian Violation 1 3.13% 360 Other Than Driver All Others 3.13% 9.38% 1] • U s Deputy Adonis Glasper Deputy Tim White Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team January 2009 SET TEAM Supervising Sgt. Mark Hoyt Summary of Activity Cpl. Randy Morton Deputy Claudia Rodriguez Deputy Shaun Hughes Type of Act ivi # of Incidents Type of Activit # of Incidents Programs 2 Weapons Recovered 0 Vehicle Checks/Stops 38 Arrest Warrants Served 4 Pedestrian Checks 23 Search Warrants 11 Follow-ups 47 Parole Searches 5 Citations Issued 4 Arrests/Filings 29 SIGNIFICANT ACTIVITY During the month of January 2009, La Quinta Special Enforcement Team (SET) deputies served eleven property related search warrants within the Coachella Valley. The search warrants were related to ongoing SET Team investigations involving burglary, robbery and other theft related offenses. Numerous suspects were arrested for their involvement in the crimes and items of stolen property were recovered from various locations. From January 19 through January 25, 2005, SET Team deputies were assigned to work the Bob Hope Classic golf tournament which was held at various locations within the City of La Quinta. During the course of the golf tournament, SET Team deputies were tasked with providing security for various celebrities and professional golf players 365 0 Deputy Prezell Burgie CITY OF LA QUINTA Business District Deputy Report January 2009 SIGNIFICANT ACTIVITY Conducted a follow up investigation reference a check fraud/identify theft ring that occurred at multiple businesses in La Quinta and Palm Desert. Two suspects were identified, arrested and booked into jail. Investigated a burglary that occurred at a business on Hwy 111. The suspect entered the store, took cash from the location and then got into a get -a -way car and fled the location. The suspect was identified and arrested and subsequently booked into Juvenile Hall for commercial burglary. In the month of January, I worked cooperatively with the La Quinta Special Enforcement Team with serving eleven property related search warrants which resulted in the seizure of suspected stolen property and the arrest of multiple suspects. I was selected to provide personal security to professional golfers and celebrities during the five day Bob Hope Classic golf tournament. 3 6 G 0 U Deputy Thomas Hendry Summit H.S. Paige M.S. Horizon O.S. CITY OF LA QUINTA School Resource Officer Report January 2009 Summary of Activitv Type of Activit Number of Incidents Reports 7 Arrests 3 Traffic Stops 2 Business Checks 3 Truant 0 Vehicle Checks 5 Pedestrian Checks 3 YAT Referral 0 was contacted by school security regarding two students in possession of cigarettes. I sued both students citations for possession of the cigarettes and counseled them on the ngers of smoking. I investigated a report of the theft of a skateboard. Through video surveillance I was able to m ify the suspect student and the skateboard was recovered. No charges were filed since victim did not desire prosecution. I was contacted by the District Attorney's Office regarding allegations of inappropriate havior by a school security agent. I contacted the father of the student who made the arges and found him to be uncooperative. He eventually told me that his daughter had We up the allegation because the security agent had written her up for a dress code elation. A report was written to document the allegations as well as the investigation. I filed charges against a student who was found to be in possession prescription medication :hout a prescription. I investigated a report of a student threatening to bring a weapon to school and kill another ident. A search of the students residence failed to locate any weapons. It was determined it the student was learning disabled and no charges were filed. A student was found to be in possession of suspected Vicodin. One whole pill, one partial and a powdery substance were found on the student. He acknowledged it was Vicodin. 367 0 C • Deputy Kevin Moore La Quinta High School CITY OF LA QUINTA School Resource Officer Report January 2009 Summary of Activitv Type of Activity Number of Incidents Criminal Reports 15 Home Visits 2 Arrests 1 District Attorney Filings 5 Y.A.T. Referral 12 Vehicle Checks 10 Pedestrian Checks 21 Follow -Up 2 Traffic Stops & Citations 9 Parking Citations 5 Bicycle Patrol Miles 32.6 Truants Cited 1 arrested a female student for a no bail juvenile warrant. The student had been reported as runaway for approximately one month. The student was transported to Juvenile Hall. School security saw two males who were not allowed on campus. Both males fled from the rmpus, however, one suspect was quickly apprehended and the second was positively entified via a photo lineup. Trespassing charges were filed on the suspects. I received information relative to the location of a female runaway who had been missing for ie week. I requested a deputy check the location and he located the missing female. The male student was referred to Y.A.T. A female student reported that a male had attempted to rape her behind a nearby business stablishment. The case was forwarded to investigations for further follow-up. Coordinated a Coachella Valley Gang Task Force presentation for approximately 120 Public Brvice Academy students. I have been conducting after school patrol of areas where juveniles are known to congregate, afore and after school traffic control, concentrated enforcement of student jaywalking as well o continued bicycle patrol of the high school and surrounding communities. 368 La Quinta MS Franklin E.S.. Truman ES Adams ES CITY OF LA QUINTA School Resource Officer Report January 2009 Deputy Rebecca Smith Summary of Activity Type of Activity Number of Incidents Reports 17 Arrests 1 Traffic Stops 4 District Attorney Filings 1 City Parks Area Checks 5 Vehicle Checks 1 Follow-up / Public Assist 14 Pedestrian Checks 21 Y.A.T. Referral 6 Traffic Citations 5 Skate Park Citations 3 Home Visits 3 conducted a follow-up investigation regarding an incident that occurred at a location off npus. I filed charges against an adult female for threatening a juvenile student from Quinta Middle School. The incident stemmed from a conflict between two middle school School Resource Officer Moore and I continued bicycle patrol in the north end of the city th a strong presence at the skate park located at Westward Ho and Adams Street. I arrested a female student from La Quinta Middle School for assault with a deadly apon. The suspect had assaulted another student. The victim sustained injuries uiring ambulance transportation to the emergency room. Charges are pending. I was contacted by a parent who reported the theft of his daughter's cell phone. The sorting parent provided the name of a second female student as the one who had taken cell phone. Agent Harris and I contacted the suspect student, located the cell phone and imed it to the victim. 5. Adams Elementary School administration contacted me to report that they had been told by a student that an unknown male had attempted to kidnap her brother the previous day when they got off the school bus. I interviewed both students and transported the reporting student to the Sheriffs station in Indio to complete a sketch of the suspect. 360, 11 U 7J CITY OF LA QUINTA Community Service Officer Report January 2009 C.S.O. Artesia Diaz C.S.O. Tina Ayon C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Lisa Land Summary of Activity Type of Activity Number of Incidents Burglary Investigations 14 Grand Theft Reports 2 PettyTheft Reports 7 Vandalism/Malicious Mischief Reports 5 Traffic Collision Response 24 Vehicle Code or Parking Citations 48 Abandoned Vehicles Tagged/WarningTaggedfWarning 8 Towed Vehicles 4 Lost or Found Property Reports 4 Stolen Vehicle Report 4 Custodial / Non -Custodial Transport 32 Miscellaneous Calls 131 370 0 Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report January 2009 Summary of Activity Community Pol FNumber Citizens On Patrol Number Monthly Volunteer Hours 156 Community Events 1 Hours YTD 156 Business Checks 61 Hours 4/03 to Present 16,126 Traffic Control 0 CPO Monthly Visits 109 Courtesy Notifications 32 CPO YTD Visits 109 Miscellaneous Activity 0 CPO Visits 4/03 to Present 12,609 Neighborhood Patrol 19 Vacation Checks 42 Patrol Hours 176 YTD Patrol Hours 176 Hours 7/06 to Present 3,380 The established rate for value received for volunteers in the State of California is calculated at $16.24 per hour. The estimated YTD financial benefit to the La Quinta Police Department and the City of La Quinta totals: $5,392.00. Total savings since 2003: $316,777.00, We are currently in the process of evaluating all aspects of the volunteer program and personnel. It is our intention to interface with other community volunteer programs for the purpose of identifying program duties and opportunities for serving that we are not currently involved with. It is our desire to improve the depth of the volunteer program in order to be of greater value is both to the City of La Quinta and the La Quinta Police Department. Volunteer team members provided essential support in providing traffic control during the popular Bob Hope Classic golf tournament. 371 E CITY OF LA QUINTA Post 503 Explorer Report January Corporal Andy Gerrard Jonathan Ornelas, Ryan Buonarigo and Sid Miramontes at the Chandler, Arizona Tactical Explorer Competition Post 503 Explorers and Advisors competed in the Chandler, Arizona Police Department Extreme Tactical Explorer Competition. This was the best year ever for Post 503 personnel at the three-day out of state event. The Hogan's Alley team shot a perfect score and earned the second place overall trophy. The Ten Person High Risk Search Warrant squad successfully located the suspect and evidence in a multi- story building and brought back a fifth place overall trophy. Explorer Lieutenants Ryan Buonarigo and angel Becerra provided excellent voice command and precise shot placements during the Firearms Training Simulator in -progress scenarios. The negotiation team communicated well in the Hostage Negotiations event, quickly discovered the "hook" while talking with the suspect and stopped her from committing further crimes. Explorer Corporal Jonathan Ornelas completed the three mile cross country run with an excellent time. iroximately 900 Explorers competed in the 11th annual competition. Other events included: "Laser Quest Challenge", 9 mm pistol shoot, Sniper Challenge, Multi -level Assault and Climb, -a-War, Hostage rescue, Tactical Relay Race and Tubular Assault. Explorer Post 503 nbers also enjoyed hours of "Extreme Laser Bowling" during the competition. SPost 503 meetings are held on Wednesday evenings, 5:00 p.m. -- 7:00 p.m. at the Indio station of the Riverside County Sheriffs Department (82-695 Dr. Carreon Blvd.). For information about the Post 503 Explorer program, please contact Cpl. Andy Gerrard at 760-863-8990. 37� Department Report: is LA Ul TA P@LICE Served by the P.iverside County Sheriffs Deparhnent Crime Statistics Summary December -- 2008 Prepared for 0 3 7 0' i PART I: 10 11 12 13 • CITY OF LA QUINTA Crime Comparison -- December CRIME December December YTD 2008 YTD 2007 2008 2007 AGGRAVATED ASSAULTS 1 2 52 57 BURGLARY 53 58 566 627 BURGLARY - VEHICLE 20 19 249 230 DOMESTIC VIOLENCE 14 14 165 140 HOMICIDE 0 0 1 1 NARCOTICS VIOLATIONS 21 20 229 284 ROBBERY 2 2 33 27 ROBBERY - CAR JACKING 0 0 0 3 SEX CRIME FELONY 2 0 38 30 SEX CRIME MISDEMEANOR 0 2 15 23 SIMPLE ASSAULTS 7 4 100 87 THEFT 65 71 759 805 VEHICLE THEFT 12 7 127 135 CITY OF LA QUINTA DISPATCH INFORMATION - December 2008* NUMBER OF TYPE OF CALL RESPONSE TIME (MINUTES) INCIDENTS EMERGENCY 4.7 2 ROUTINE 9.36 1,389 Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report • 37� LJ 9 \� Crime Distribution Table Dec-08 % of Total Dec-07 % of Total 1 AGGRAVATED ASSAULTS 1 0.51% 2 1.01% 2 BURGLARY 53 26.90% 58 29.15% 3 BURGLARY - VEHICLE 20 10.15% 19 9.55% 4 DOMESTIC VIOLENCE 14 7.11% 14 7.04% 5 HOMICIDE 0 0.00% 0 0.00% 6 NARCOTICS VIOLATIONS 21 10.66% 20 10.05% 7 ROBBERY 2 1.02% 2 1.01% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 2 1.02% 0 0.00% 10 SEX CRIME MISDEMEANOR 0 0.00% 2 1.01% 11 SIMPLE ASSAULTS 7 3.55% 4 2.01% 12 THEFT 65 32.99% 71 35.68% 13 VEHICLE THEFT 12 6.09% 7 3.52% Total 197 99.49% 199 98.99% CITY OF LA QUINTA December2008 Crime Distribution Fs 70 60 50 40 30 20 to o a z z a -q < >n z r<nC-- °z m o� a3 >> n xr, mrn yw Y m nw rm-x o� mx c-o -a F� r<a ra � � z-im rXO m �y rn r� tTj z� m a a M ti 3 75 • 80 70 60 50 40 30 20 10 0 • Month to Month Crime Comparison - December 0 December2008 ® December 2007 D W W <G x <z A A y '3 > H < an c <c o o 0 0> — m ny xo m� acAi m ca-�� o� mx > c-�o H'a > z O a Om Year to Date Crime Comparison - December © YTD 2008 13 YTD 2007 att � .[[r � __ _ :2Cm 1O� MIKE a W <O x <z >n c <c o o a o o mm N x m dX 9,'�y -a x >a r r m a m cam o m c H C< > n> zy --�� A P n rr r z m o a o A A ^n • 37r n U • • Month to Month Calls for Service Comparison December 2008 0 8-Dec 0 7-Dec 4 •1• ..: M o I.M. M � Total Non-Crkninal Critnuta.l Year to Date Calls for Service Comparison 35,000 30,548 30,000 28,483 3 25,000 --- 1 20,000 O YTD 2008 15,87015,846 15,000 14,678 O YTD 2007 12,637 $' 10,000 5,000 0 Total Non -Criminal Criminal 37; Department Report !0 City of La Quinta Fire Department Quarterly Report Presented by: Dorian J. Cooley Battalion Chief 376 John R. Hawkins Fire Chief Proudly serving the unincorporated areas of Riverside County and the Cities of* Banning Beaumont Calimesa Canyon Lake Coachella Desert Hot Springs Indian Wells Indio Lake Elsinore La Quinta Moreno Valley Palm Desert Perris Rancho Mirage Rubidoux CSD San Jacinto Temecula Board of Supervisors Bob Buster, District I John Tavaghone, District 2 Jeff Stone, District 3 Roy Wilson, District 4 Marion Ashley, District 5 RIVERSIDE COUNTY FIRE DEPARhMENT In cooperation with the California Department of Forestrm, and Fire Protection 210 West San Jacinto Avenue • Perris, California 92570 . (951) 940-6900 • Fax (951) 940-6910 February 4, 2009 Honorable Mayor Adolph and Members of the City Council City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Ref: Quarterly Report Attached please find the Fire Department Quarterly Report for the City of La Quinta for October 1, 2008 through December 31, 2008. The report depicts the following highlights: Riverside County Fire Department units responded to the following La Quinta Calls: • Medical Aids 514 • False Alarms 120 • Structure Fires 9 • Vegetation Fires 0 • Rescues (accidents, entrapments) 41 • Other Fires (vehicle, refuse, etc.) 13 • Public Service Assists 46 (Non -emergency assistance) • Fire Menace Standby 20 (Fuel spill, HazMat, gas leak etc.) Statistically, calls for this quarter are nearly equal the numbers for fourth quarter last year. Calls for the entire year are only up slightly more than 1.5%, and are reflective of the area's slowing economy and growth. In addition to the attached numbers and charts, I have provided a photo page for your review. Of note is a screen shot taken from my Vehicle's Mobile Data Computer (MDC). With the latest geo-base upload — we now show the location of all hydrants within the city. This is especially crucial in the "Cove" area where they are widely spaced and uniquely located. We are now able to more quickly locate the nearest hydrant to a fire. This is a huge benefit — especially for night-time fires, where it is exceptionally difficult to locate fire hydrants. Respectfully Submitted, John R. Hawkins County Fire Chief By: Dorian J. Cooley Battalion Chief 31S La Quinta City Fire Responses Quarter Totals :al Responses ❑ False Alarms ❑ Structure Fire ❑Vegetation Fires ❑ Rescues ❑ Other Fires ❑ Public Service Assists ❑ Fire Menace Standby October-08 November-08 December-08 Totals Medical Responses 174 147 193 514 False Alarms 31 38 51 120 Structure Fire 4 4 1 9 Vegetation Fires 0 0 0 0 Rescues 18 10 13 41 Other Fires 5 1 6 1 2 13 Public Service Assists 23 12 1 11 46 Fire Menace Standby 9 5 6 20 TOTALS 264 222 277 763 330 La Quinta City Fire Responses Quarterly Totals Quarterly Comparisons ❑ 2008 02007 A-21P°'c d/SP fiGcr 199Pl` 'PPS°G /0 PS dam. OAS PS PS, A t OfhP�T.2i i,P cPP P%d S �L� CP QP9S t9l S�S�s 06.t Fourth Quarter 2008 T 2007 Medical Responses 514 510 False Alarms 120 116 Structure Fire 9 12 Vegetation Fires 0 1 Rescues 41 50 Other Fires 13 12 Public Service Assists 46 27 Fire Menace Standby 1 20 1 24 TOTALSI 763 1 752 2/6/2009 38� u '� �i aaaRoaosnon 0 0 93- L4OUIIJrA NORTH FS [IIMEPoUM CANIEMADR [ANTEARp CI D7A 14-% 44 ]11020A9 F F q' I O LATLW C1 i 'e AROOLACI Above: Screen shot from fire apparatus mobile computer showing test example of routing to a emergency along with updated fire hydrant locations. Right: Annual Christmas Toy drive. La Quinta and surrounding Battalion 7 Fire Stations collect toys to be distributed to needy children across the valley. This year in addition to numerous smaller toys, 68 bicycles were distributed. Y h C EPA TO CALLEP i i [� `d'.A1 LE P� O 4 V LAOERA OR 5 fi m r m �^O m 9 m 8 m H 7A CAL Y AWM CALLE SOWtlSA i MAES AY fi P 38 L cFM OF TKF'9 COUNCILIRDA MEETING DATE: February 17, 2009 AGENDA CATEGORY: ITEM TITLE: Public Hearing to Consider Adoption of BUSINESS SESSION: Resolutions and Ordinances for: 1) Certification of Mitigated Negative Declaration of Environmental Impact CONSENT CALENDAR: for Environmental Assessment 2008-597, General Plan STUDY SESSION: Amendment 2008-116 from Low Density Agricultural/ Residential to Low Density Residential, Zone Change PUBLIC HEARING: 2008-136 from Low Density Agricultural/Equestrian Residential to Low Density Residential and Tentative Tract Map 31434 for Subdivision of ±30.2 Acres into 94 Single Family Lots and Other Miscellaneous Lots for Property Located on the West Side of Monroe Street at the West Termination of Avenue 61. Applicant: Monroe Dates, LLC RECOMMENDATION: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2008- 597. 2. Adopt a Resolution of the City Council approving General Plan Amendment 2008-116. 3. Move to take up Ordinance No. _, by title and number only and waive further reading. Motion to introduce Ordinance No._ on first reading, approving Zone Change 2008-136. 4. Adopt a Resolution of the City Council approving Tentative Tract Map 31434, subject to Conditions. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None 38 BACKGROUND AND OVERVIEW: The 30.2t acre site consists of two parcels with 1,322 feet of depth and a combined 997 feet of street frontage on the west side of Monroe Street at the west termination of Avenue 61. The project site is surrounded on the north, south and west by Trilogy Country Club with the approved, but undeveloped Palazzo subdivision Avenue 61, and unincorporated vacant land to the east (Attachment 1). The site once was improved with a single-family residence and large pool. These improvements have been demolished. With the exception of the northeast quadrant of the site, approximately three -fourths of the site is planted in date palm trees which were farmed in the past. They are no longer farmed or watered. Approximately 12 full grown Washingtonia fan palms exist near the northeast corner of the site along Monroe Street. Trilogy Country Club has constructed block walls around the property on three sides. Previously in 2005, the applicant proposed a 118 single-family lot non -age restricted subdivision on the property (Attachment 2). A Planning Commission public hearing was held on that request in June, 2005. At the hearing a number of adjacent Trilogy home owners spoke in opposition to, or raised questions about the project. Their concerns included items such as noise from cars and residents, retention basin maintenance, lot size compatibility and removal of the date palm trees. The Planning Commission requested the applicant redesign the previously submitted project. They noted it lacked creative design, needed clarification of recreational facilities and possibly was too high in density (7,700 square foot average lot size). They provided the following general direction to the applicant: 1. Provide narrower interior private streets, with no parking or parking on one side only. Parking on both sides of the streets was proposed. 2. Provide a design for the project entry area. 3. Identify the miscellaneous lots and their uses. The applicant did not submit a redesigned proposal to staff and the case was closed in 2007. CURRENT PROPOSAL Overview: The same applicant is now proposing an adult, age -restricted community consisting of 94 single family lots on the site. General Plan Amendment and Zone Change applications, as well as a Tentative Tract Map, are needed to permit the proposed subdivision. 3�� General Plan Amendment: The General Plan designates property as Low -Density Residential with an Agricultural/Equestrian Overlay. The overlay exists over some of the eastern residentially zoned parts of the City and all of the City Sphere of Influence and is intended to maintain and allow agricultural and equestrian land uses in the eastern part of the City and its Sphere of Influence. The General Plan Amendment request proposes to remove the Agricultural/Equestrian overlay leaving the property with a Low -Density Residential designation. This would allow single family lot development at a maximum density of 4 dwelling units per acre (du/ac). The proposed subdivision is proposed at less than 4 du/ac. In addition to this amendment, a zone change is required to change the zoning in the same manner to be in conformance with the proposed Low - Density Residential General Plan designation. Zone Change: The Zone Change as requested changes the Low-Density/Agricultural-Equestrian Residential District zoning to Low -Density Residential, which allows minimum 7,200 square foot single family lots and up to 4 du/ac. The existing Low- Density/Agricultural-Equestrian Residential District requires a minimum 10,000 square foot lot, larger setbacks and allows a density of approximately 3 du/ac. Additionally, it permits limited equestrian and agricultural uses. The applicant is proposing 94 single family lots, which is approximately 3.1 du/ac. The smallest proposed residential lot is 8,380 square feet exceeding the minimum 7,200 square foot size required under the proposed Low -Density Residential zoning but not meeting the 10,000 square foot requirement of the existing Low- Density/Agricultural-Equestrian Residential District. Tentative Tract Map: The tract is proposed to consist of 94 single-family lots. Several miscellaneous lots would be created for landscaping, private streets and storm water retention (Attachment 3). The applicant indicates the residency would be age -restricted to residents 55 years old and older. As noted, the proposed Low -Density Residential (RL) zoning requires a minimum lot size of 7,200 square feet. All proposed lots exceed this requirement with the smallest lot 8,380 square feet, the largest 16,236 square feet and the average lot 9,694 square feet. Stormwater will be held in two retention basins, one near the center of the site and the second smaller one at the southeast corner of the property adjacent to Monroe Street. 3�� In the previous tract map proposal this second basin was to be a Coachella Valley Water District (CVWD) well site. It has since been determined by CVWD that a well site is not needed for this project. By providing this second retention basin, the original larger basin's depth has been reduced. The applicant proposes to landscape both basins as visual amenities. The vehicular circulation for the tract is laid out in two connecting loops and utilizes private curvilinear streets and two cul-de-sacs. The project will have a card accessed gate and provide private 36-foot wide curvilinear streets except for two short 33-foot wide dead-end sections. The wider streets will allow on -street parking on both sides of the street with the narrower street sections allowing parking only on one side. Access to the gated community is via Monroe Street and aligns with Avenue 61 to the east. A twelve -foot wide landscape median is shown in the middle of the private street entry. An emergency vehicle access connection, shown to Monroe Street, is proposed near the north end of the tract between Lots 6 and 7. The project does not propose any recreational amenities. As noted, the retention basins will be landscaped. Landscaping and home plans will be submitted at a later date and be subject to separate site development permit review and approval. Grading of the tract will place the proposed residential pads anywhere from even to approximately three feet below the adjacent Trilogy residences. PUBLIC AGENCY REVIEW Staff transmitted a copy of the applicant's project request to responsible public agencies. All agency comments received have been made part of the Conditions of Approval for this case to the extent they are applicable. SENATE BILL18 (SB 18) CONSULTATION REVIEW As required by SB 18, staff notified the local Native -American tribes of the General Plan Amendment request, giving them the opportunity to request consultation on the project and its effects on Native -American cultural resources. Although no responses were received from any of the tribes, mitigation measures as discussed below have been included in the Mitigation Negative Declaration to address possible impacts on any cultural resources. Therefore, the requirements of SB 18 have been complied with. PUBLIC NOTICE The proposed project applications were advertised in The Desert Sun newspaper on January 16, 2009 for the January 27, 2009 Planning Commission hearing and 336 February 2, 2009 for this City Council hearing. No written comments or phone calls were received for the Planning Commission hearing, and to date, none have been received for the City Council hearing. ANALYSIS As previously noted, the 2005 Tentative Tract Map submittal was objected to by the neighbors and Planning Commission because it lacked creativity, was too dense, and could create nuisances. This new design addresses many of the previous concerns. The design provides larger lots, and is laid out in a manner that utilizes meandering streets, cul-de-sacs and two connecting loops. The proposed lots are larger than those in Trilogy abutting the property and the project is to be an adult community. The layout of the tract is acceptable, as conditioned, and staff believes it is compatible with surrounding properties. The current map proposes no recreational amenities or facilities, according to the applicant because of the adult nature of the project. Staff and Planning Commission has recommended a walking path around the top of the larger retention basin (Lot H) with a gazebo -type structure and benches thus providing an amenity appropriate for active adults. The walkway should tie-in with and include the retention basin access between Lots 78 and 79. As noted below in the next section, the Planning Commission during their review added a Condition of Approval that sidewalks be provided throughout the tract so residents do not have to walk in the street. One of the items discussed in the 2005 review was providing narrower streets with one side or no on -street parking. As part of the current proposal, staff has discussed this with the applicant who stated that streets with parking on both sides as he is proposing provides a safer walking and driving environment and is more compatible with the upscale adult type of project he envisions. He also noted that Trilogy, which surrounds his site on three sides, has a similar street section that provides parking on both sides of the street. The recommended Conditions of Approval allow the 36' wide streets, but permit a reduction in width to 32' in conjunction with a reduction in on -street parking (Condition #22.6.4). The Planning Commission during their review on January 27, 2009 did not require narrower streets. The General Plan Amendment and Zone Change requests would remove the agricultural and equestrian designation from the property. This would be compatible with the surrounding Trilogy property on three sides, and KB Homes tract to the east. The Trilogy and KB Homes properties are zoned Medium -Density, but a lower density is compatible with those properties. Common area, entry and perimeter landscaping plans have not been submitted to date because the applicant wanted to insure that the design issues of the tract 381 layout were resolved first. Landscaping and home plans will be approved separately under a Site Development Permit. Most of the existing Washingtonia fan palms appear to be in good condition. They should be retained and incorporated into the landscape near the project entry and/or in the retention basin bottoms or edges. The proposed finish grade of the lots adjacent to Trilogy, are lower than the adjacent Trilogy residential lots, except for one lot which is even with the existing Trilogy lot. This will help to minimize impacts on the adjacent properties. Furthermore, Section 9.60.310 of the Municipal Code restricts homes on the boundary where homes abut the tract, to a one story height for compatibility. The applicant states he has met with the adjacent Trilogy property owners and homeowners association to show them his current proposal. He indicates they felt the project was acceptable to them. PLANNING COMMISSION ACTION The Planning Commission reviewed this project at its January 27, 2009 regular meeting, and recommended to the City Council approval of all applications, on 5-0 votes (Attachment 4). Staff noted the request included a General Plan Amendment and Zone Change to eliminate the agricultural/equestrian designation on the property. The Planning Commission did not indicate that this was an issue. Planning Commission discussion prior to the public testimony included whether the Tentative Tract Map should provide some amenities and design features for the senior adult residents, ensuring the project is developed and remains a seniors only project, and setback compatibility of several lots (#24, 25, and 54) with existing Trilogy homes. Staff noted that the Public Works Department requested a modification to Condition #22A1 i of the Tentative Tract Map to clarify the applicant's traffic signal interconnection requirements along Monroe Street. During the meeting several homeowners from Trilogy spoke regarding the project. While none objected to development of the project, they discussed several items including, poor condition of the existing date palm trees, proposed grading of the tract, a desire that only one story homes be allowed, and how the adult nature of the project and amenities would be guaranteed. The Commission recommended that, due to the nature of the residents that would live there, rolled curbs and four foot wide sidewalks on all streets, be provided for safety and to provide an amenity attractive to active adult residents. This could be used in conjunction with the staff -recommended walking path around the larger 3801 retention basin and seating areas. It was discussed, with agreement from the applicant that the Conditions, Covenants, and Restrictions (CC and R's) include provisions that the project be limited to 55 years or older active adults. Proposed Lots 24, 25 and 54 have side yards that are adjacent to Trilogy back yards. As such, the new homes could be within five feet of the Trilogy back property lines because the lots side property line abutted the Trilogy back property line. The Commission felt a larger side yard setback, similar to the 20' rear yard (if the lots were back-to-back should be provided to minimize impacts on existing adjacent Trilogy homes. After the above discussion, the Planning Commission took actions to recommend to the City Council approval of the project applications, with the Tentative Tract Map subject to the following modifications to the Conditions of Approval: 22A1 i. Install traffic signal interconnection and loop detection conduit and pull boxes for future traffic signal installations at Avenues 60 and 62 along the project frontage. (amended at request of Public Works Department) 81. Lots 24, 25, and 54 shall provide a minimum 20' interior side yard setback on the side adjacent to the project boundary. (added) 82. A rolled or similar curb shall be used throughout the project. (added) 83. Minimum four foot wide sidewalks shall be provided adjacent to the street curbs, except in areas adjacent to the retention basin where the required walking pathways are provided. (added) 84. As proposed per the application submitted by the applicant and reiterated at the time of the Planning Commission hearing, the project shall be age -restricted to 55 years and older as defined by the State Department of Real Estate. Said age -restriction shall be included in the Conditions, Covenants, and Restrictions (CC and R's) with the CC and R's reviewed and approved by the City Attorney prior to final approval of the Final Map by the City Council. (added) 85. All structures in the project shall be limited to one story in height. (added) FINDINGS AND ALTERNATIVES: Findings necessary to approve the various development applications can be made and are contained in the attached Ordinance and Resolutions 33� The alternatives available to the City Council include: 1. Take up the respective Ordinance and adopt respective City Council Resolutions approving project; or, 2. Do not take up Ordinance or adopt Resolutions of the City Council approving project; or, 3. Provide staff with alternative direction. RespectfullyAmitted, Planning Director Approved for submission by: Thomas P Genovese, City Manager Attachments: 1. Location Map 2. Prior TTM 31434 Map Exhibit 3. Current TTM 31434 Exhibit 4. Draft Planning Commission Minutes for the Meeting of January 27, 2009 390 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2008-597 PREPARED FOR GENERAL PLAN AMENDMENT 2008-597, ZONE CHANGE 2008-136 AND TENTATIVE TRACT MAP 31434 ENVIRONMENTAL ASSESSMENT 2008-597 APPLICANT: MONROE DATES, LLC WHEREAS, the City Council of the City of La Quinta, California, did, on the 17`h day of February, 2009, hold a duly noticed Public Hearing to consider the request of MONROE DATES, LLC for Environmental Assessment 2005-536 prepared for General Plan Amendment 2008-1 16, Zone Change 2008-136 and Tentative Tract 31434, for a 30.2± acre site located on the west side of Monroe Street at the west termination of Avenue 61, more particularly described as: APN's: 764-280-014 and 764-270-015 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 27`" day of January, 2009, hold a duly noticed Public Hearing to consider the request of Monroe Dates, LLC for Environmental Assessment 2005-536 prepared for General Plan Amendment 2008-1 16, Zone Change 2008-136 and Tentative Tract 31434 and did recommend certification by adoption of Resolution 2009-002; and WHEREAS, said Environmental Assessment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Director has conducted an Initial Study (Environmental Assessment 2008-597) and has determined that although the proposed Project could have a significant effect on the environment, mitigation measures incorporated into the project approval will mitigate or reduce any potential impacts to a level of non -significance, and that a Mitigated Negative Declaration of environmental impact and associated Mitigation Monitoring Program should be adopted; and WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Environmental Assessment: 391 Resolution No. 2009- Environmental Assessment 2008-597 Monroe Dates, LLC Adopted: February 17, 2009 1. The proposed applications will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2008-597. 2. The proposed project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. The property has not been identified as a habitat for any endangered or threatened wildlife. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. The property has not been identified as a habitat for any endangered or threatened wildlife. Furthermore, landscaping will be installed which may provide some habitat. 4. The proposed project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 5. The proposed project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. If the project is approved as proposed, it will be in compliance with the General Plan and in conformance with surrounding development. 6. The proposed project will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 391- Resolution No. 2009- Environmental Assessment 2008-597 Monroe Dates, LLC Adopted: February 17, 2009 8. The City Council has considered Environmental Assessment 2008-597 and said assessment reflects the independent judgment of the City. 9. The City has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.51d►. 10. The location and custodian of the City's records relating to this project is the Planning Department located at 78-495 Calle Tampico, La Quinta, California. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2008-597 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Mitigation Monitoring Program, attached as Exhibit "A" and on file in the Planning Department. 3. That Environmental Assessment 2008-597 reflects the independent judgment of the City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 17t' day of February, 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 39� Resolution No. 2009- Environmental Assessment 2008-597 Monroe Dates, LLC Adopted: February 17, 2009 ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Environmental Checklist Form (EA 2008-597) Resolution No. 2009- Exhibit "A" 1 2. 3 H Project title: General Plan Amendment 2008-116; Zone Change 2006-136; Tentative Tract Map 31434. "Monroe Dates LLC" Lead agency name and address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Contact person and phone number: Stan Sawa 760-777-7125 Project location: The west side of Monroe Street, north and south of Avenue 61. Assessor's Parcel No. 764-280-014, -015. 5. Project sponsor's name and address: Monroe Dates LLC 1387 Ambassador Way Salt Lake City, UT 84108 6. General Plan Designation: Existing: Low Density Residential, Low Density Agriculture/Equestrian Residential Proposed: Low Density Residential 7. Zoning: Existing: Low Density Residential, Low Density Agriculture/Equestrian Residential Proposed: Low Density Residential 8. Description of project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) The proposal includes a General Plan Amendment and Zone Change to remove the Low Density Agriculture/Equestrian Residential overlay from 30.26 acres located on the west side of Monroe Street, north and south of Avenue 61. This overlay provides special standards and requirements associated with lot size and land uses in this portion of the City. The Tentative Tract Map proposes the subdivision of the 30.26 acres into 94 single family residential lots of 8,668 square feet or more, as well as lots for a well site, retention and landscaping areas, and streets. 9. Surrounding land uses and setting: Briefly describe the project's surroundings: North: Existing single family residential and golf course (Trilogy) South: Existing single family residential and golf course (Trilogy) East: Monroe Street, North of Avenue 61: existing single family residential (Tract Map 31733). South of Avenue 61: existing agriculture. West: Existing single family residential and golf course (Trilogy) 10. Other public agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) 39� ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Biological Resources Hazards & Hazardous Materials Mineral Resources Public Services Utilities / Service Systems Agriculture Resources Cultural Resources Hydrology/ Water Quality Noise Recreation Air Quality Geology /Soils Land Use / Planning Population / Housing Transportation/Traffic Mandatory Findings of Significance DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Signature Date 39 6 --Exhihii. I—TravMap — Y !�L ^a-o 1. +fi ell L——_-_.:= ._�k"::ii'• I 1 1 1� ,�G is k � 394' EVALUATION OF ENVIRONMENTAL IMPACTS: 1) A brief explanation is required for all answers except No Impact answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on - site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier FIR or negative declaration. Section 15063(c)(3)(D). In this case, a brief discussion should identify the following: a) Earlier Analysis Used. Identify and state where they are available for review. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected. 9) The explanation of each issue should identify: a) the significance criteria or threshold, if any, used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance 396 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact I. AESTHETICS -- Would the project: a) Have a substantial adverse effect on a X scenic vista? (La Quinta General Plan Exhibit 3.6 "Image Corridors") b) Substantially damage scenic resources, X including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Aerial photograph; Site Inspection) c) Substantially degrade the existing X visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial X light or glare which would adversely affect day or nighttime views in the area? (Application materials) I. a)-c) The General Plan Amendment and Zone Change will have no impact on scenic vistas. The proposed project is surrounded on three sides by existing single family development, and proposes single family homes of similar size and mass. The project does not include the design of the homes at this time. However, the zoning ordinance allows one and two story construction in the Low Density Residential zone, and it can be expected that one and two stories will be proposed for the project site. The views and scenic vistas in this part of the City occur to the west and south. The proposed project will not obstruct these vistas, as the site is on the Valley floor, some distance from the foothills, and views of the mountains will remain. The site is currently a date grove, and the date palms will be removed as a result of the implementation of the proposed project. The grove is man-made, however, and does not constitute a significant stand of trees. No historic buildings occur on the site. The proposed project will eventually construct single family homes on the site, of a similar size, and on similarly sized lots as those already surrounding the site. The project site is the last remaining parcel on the west side of Monroe in this area which is not developed. The project will therefore have no impact on the visual character of the area. d) The project site is currently vacant. Development of the single family homes will result in limited lighting associated with landscaping and architectural lighting. The level of lighting is expected to be consistent with that already occurring in the area, and will not significantly increase lighting levels in the area. Impacts are expected to be less than significant. .. 39:� Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact II. AGRICULTURE RESOURCES: Would theproject: a) Convert Prime Farmland, Unique X Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non- agricultural use? (General Plan EIR p. III-21 ffJ X b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location X or nature, could result in conversion of Farmland, to non-agricultural use? (General Plan Land Use Map; Site Inspection) II. a)-c) The General Plan Amendment and Zone Change will have no impact on agricultural resources. The project site is currently in agriculture. Development of the homes which will result from implementation of the proposed project will result in the loss of 30 acres of date grove in the area. However, the site is surrounded by development on three sides, and is not conducive to the long term use in agricultural production. Further, the site is too small to represent a significant agricultural production area in the long term. There are no Williamson Act contracts on the project site. The site is designated for residential development, and such development has occurred surrounding the site. The implementation of the proposed project will have no impact on lands currently in agriculture to the east, insofar as these parcels can continue to be farmed with or without the proposed project. Impacts associated with agricultural resources are expected to be less than significant. U6 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact III. AIR QUALITY: Would the project: a) Conflict with or obstruct X implementation of the applicable air quality plan? (General Plan EIR) b) Violate any air quality standard or X contribute substantially to an existing or projected air quality violation? (General Plan EIR) c) Result in a cumulatively considerable X net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (General Plan EIR) d) Expose sensitive receptors to X substantial pollutant concentrations? (General Plan EIR) e) Create objectionable odors affecting a X substantial number of people? (Application materials) III. a) The General Plan Amendment and Zone Change will have no impact on air quality. The implementation of the proposed project is consistent with the General Plan land use designation assigned to the site, in terms of density proposed. The South Coast Air Quality Management District (SCAQMD), which has jurisdiction over air quality management in the region, has based its air quality management planning on each jurisdiction's General Plan. Therefore, the proposed project was considered in SCAQMD planning efforts, and is consistent with the air quality management plans in effect for the City. b)- e) The City, and Coachella Valley, are in non -attainment for PMIO (particulate matter of 10 microns or smaller). The City can be subject to high winds, which can suspend dust and sand in the air, and cause unhealthful conditions. Air emissions will occur during construction and the life of the project, primarily those associated with vehicle emissions. Construction and long term emissions are addressed individually below. 40-- Grading and Construction It is expected that the site will be mass graded. As a result, as shown in Table 1, the site has the potential to generate up to 798.9 pounds of fugitive dust during the grading process. The City will require that the project prepare a fugitive dust management plan, which will include site watering or other stabilization measure, and other controls of the grading process to reduce air emissions. This plan is required to reduce emissions associated with fugitive dust to the greatest extent possible. In addition, mitigation is proposed below to limit the area to be graded, in order to reduce the potential for fugitive dust generation. The combination of these two measures will reduce impacts associated with fugitive dust to less than significant levels. Table 1 Fugitive Dust Potential (pounds Der dav) Total Acres to be Factor Total Potential Dust Disturbed at Buildout (lbs./day/acre) Generation (lbs./day) 30.26 26.4 798.9 South Coast Air Quality Management District " CEQA Air Quality Handbook" In addition to fugitive dust, the proposed project will generate air emissions from the heavy equipment used in the grading process. These emissions, and the emissions generated by the worker trips associated with this phase of construction, are summarized in Table 2. As shown in the Table, grading equipment air emissions will not exceed SCAQMD thresholds of significance, and impacts will be less than significant. Table 2 Grading Equipment Emissions (Dounds Der dav) # hrs/ Equipment Pieces day CO NOx ROG Sox* PM10 PM2.5 CO2 Grader 2 8 9.81 20.00 2.45 0.02 1.04 0.92 2,123.2 Crawler Tractors 0 8 - - - - - - - Scrapers 1 8 8.79 20.54 2.33 0.02 0.87 0.77 2,100.0 Tractor/Loader/Backhoe 1 8 3.06 4.65 0.69 0.01 0.35 0.31 534.4 Rubber Tired Dozer 1 8 9.99 21.49 2.49 0.02 0.91 0.81 1,912.8 Off -Highway Trucks 1 8 5.31 16.13 1.79 0.02 0.57 0.51 2,080.8 Other Construction Equipment 2 8 6.16 13.76 7.83 0.14 0.04 0.04 0.18 Total 43.11 96.58 17.59 0.23 3.78 3.36 8,751 Source: EMFAC 2007 (Version 2.3) SCAB Fleet Average Emission Factors (Diesel) for 2012. *PM2.5 is 89% of PM 10, based on South Coast Air Quality Management District's "Final- Methodology to Calculate Particulate Matter (PM) 2.5 and PM 2.5 Significance Thresholds, October 2006. PM 10 accounts for all particulate matter less than 10 microns in diameter. 4J� During grading, worker trips will also contribute to air emissions in the area. Table 3, below, illustrates the combined emissions from these trips and the equipment emissions shown in Table 2. As shown in the Table, grading emissions will not exceed SCAQMD thresholds, and the impacts will be less than significant. Table 3 Grading - Related Exhaust Emissions Summary CO NOx ROG sox PM10 PM2.5 CO2 Equipment Emissions Workers' Vehicle Emissions 43.11 4.33 96.58 3.39 17.59 0.57 0.23 0.01 3.78 0.14 3.36 0.11 8,751.38 725.21 Total Construction Emissions 47.44 99.97 18.16 0.24 3.92 3.48 9,476.59 SCAQMD Thresholds of Significance 550.00 100.00 75.00 150.00 150.00 55.00 N/A Construction activities will follow the grading process. It is expected that homes will be built in groups on the site, and not all 94 homes will be constructed at one time. For purposes of this analysis, it has been assumed that up to 25 units would be in production at any one time. The construction of these units will generate air emissions from the application of coatings, the paving of streets, and the use of mobile and stationary equipment. Table 4 summarizes the emissions expected during the construction process. As shown in the Table, construction activities are not expected to exceed SCAQMD thresholds of significance, and impacts will be less than significant. Table 4 Aggregate Construction - Related Emissions Summary (pounds per dav) CO NOx ROG SOx PM1 0 PM2.5 CO2 Equipment Emissions 23.06 41.16 5.83 0.05 2.46 2.19 4,755.20 Workers' Vehicle Emissions 17.33 13.58 2.28 0.03 0.55 0.46 2,900.86 Asphalt Paving Emissions - - 0.52 - - - - Architectural Coatings Emissions - - 46.25 - - - - Total Construction Emissions 40.40 54.74 54.88 0.08 3.01 2.64 7,656.06 SCAQMD Thresholds of Significance 550.00 100.00 75.00 150.00 150.00 55.00 N/A Operational Emissions The primary source of air pollutants generated by the project will be from vehicle trips to and from the project site. The Institute of Transportation Engineers estimates that single family homes generate 9.57 trips per day. At build out, therefore, the proposed project will generate 900 trips per day. Based on these trips, the emissions from the vehicles can be estimated, and are shown in Table 5. Table 5 Daily Exhaust Emissions at Project Build Out (pounds per day) Total Miles Traveled per Day = 13,500 Pollutant CO NOx ROG sox PM10 PM2.5 CO2 Passenger Vehicles 76.18 7.36 8.37 0.14 1.24 0.81 14,642.65 Delivery Trucks 2.92 3.17 0.44 0.01 0.13 0.10 764.46 Total Pounds per Day 79.10 10.53 8.80 0.15 1.37 0.91 15,407 SCAQMD Thresholds 550.0 100.0 of Significance 0 0 75.00 150.00 150.00 55.00 N/A Source: EMFAC 2007 (Version 2.3) Emissions Factors for On -Road Passenger Vehicles & Delivery Trucks. Passenger Vehicles are < 8500 lbs, and Delivery Trucks are > 8500 lbs. Passenger vehicles are assumed to be traveled by 98% of the total trips and delivery trucks represent 2% of total miles traveled. As illustrated in the Table, the long term operation of the proposed project will not exceed thresholds of significance established by SCAQMD. Impacts are expected to be less than significant. Objectionable Odors The proposed project will consist of single family homes which will only generate cooking and similar odors. These are not expected to be objectionable. No impacts are expected. Mitigation Measures 1. Grading on the project site shall be limited to no more than 10 acres of active grading during any one day. 40, Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IV. BIOLOGICAL RESOURCES -- Would theproject: a) Have a substantial adverse effect, either X directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service (General Plan MEA, p. 78 ff.) b) Have a substantial adverse effect on any X riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan MEA, p. 78 ff.) c) Have a substantial adverse effect on X federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, venial pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? (General Plan MEA, p. 78 ff.) d) Interfere substantially with the X movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? (General Plan MEA, p. 78 ff.) e) Conflict with any local policies or X ordinances protecting biological resources, such as a tree preservation policy or ordinance? (General Plan MEA, p. 73 ff) f) Conflict with the provisions of an X adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? (General Plan MEA, p. 78 ff.) 4.1., IV. a) The General Plan and Zone Change will have no impacts on biological resources. The project site is not in its native condition, and consists of disturbed agricultural lands. A biological survey prepared in 2003 found that the site is entirely in agriculture, two- thirds of it being a date grove, and the balance an abandoned agricultural field. The on - site survey found no sensitive species, and the trapping survey found no species of concern. The site is within the boundary of the Coachella Valley Multiple Species Habitat Conservation Plan, but not within a conservation area for the Plan. The project will be required to pay mitigation fees, which are designed to mitigate all impacts to covered species. Impacts are expected to be less than significant. b)-f) The project site does not contain any riparian areas or wetlands. The project site is isolated, being surrounded by development, and does not provide a migratory corridor. No policies relating to biological resource preservation will be affected by the proposed project's build out. No impacts are expected. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact V. CULTURAL RESOURCES -- Would theproject: a) Cause a substantial adverse change in X the significance of a historical resource as defined in'l5064.5? (General Plan MEA p. 123 f£) b) Cause a substantial adverse change in the significance of an archaeological X resource pursuant to'15064.5? (General Plan MEA p. 123 ff ) c) Directly or indirectly destroy a unique paleontological resource or site or unique X geologic feature? (General Plan MEA p. 88 ff.) d) Disturb any human remains, including X those interred outside of formal cemeteries? (General Plan MEA p. 123 f%) V.a), b) & d) The General Plan and Zone Change will have no impacts on cultural resources. The project site is in agricultural production. However, a cultural resource analysis was prepared for the site'. The Phase I report identified one prehistoric resource, and two potential historic resources on the site (two wells). The wells, upon further investigation, were found to be of no historic significance. The prehistoric resource was identified as a scatter of pottery and stone, which had the potential to be significant. As a result, a testing program was undertaken. The testing found that the site does not have the potential. to be significant. All testing was reported, and materials collected and analyzed in an appropriate manner, to the extent necessary. No further analysis of this location is necessary. However, there is the potential that other resources, buried beneath the soil surface, could occur on the site. This would constitute a potentially significant impact which requires mitigation, as follows: 1. A qualified archaeological monitor will be present on the site during any ground disturbing activity, including removal of the existing trees on the site. The monitor shall be empowered to stop and/or redirect ground disturbing activities, should a resource be uncovered. A recovery plan shall be prepared and implemented should this occur. The monitor shall report on the monitoring effort in writing, and provide the City with the report within 30 days of the completion of the grading on the site. Implementation of this mitigation measure will assure that impacts associated with the proposed project will be reduced to less than significant levels. I "Phase I Cultural Resources Assessment..." prepared by Archaeological Advisory Group, July 2003, and "Archaeological Testing and Evaluation Report" prepared by CRM Tech, September, 2003. The proposed project site is not known to have been the location of a burial ground. California law requires that contractors immediately notify law enforcement officials should human remains be identified when grading occurs on the project site. This requirement assures that impact to human remains will be less than significant. V. c) The project site occurs within the traditional boundary of ancient Lake Cahuilla. A paleontological study was prepared for the project site 2. The study found mollusk shells on the site during the field survey. The destruction of these resources would represent a potentially significant impact, which requires mitigation, as follows: 1. Surface collection of surface fossils shall occur prior to any ground disturbance. 2. A qualified paleontological monitor will be present on the site during any ground disturbing activity, including removal of the existing trees on the site. The monitor shall be empowered to stop and/or redirect ground disturbing activities, should a resource be uncovered. A recovery plan shall be prepared and implemented should this occur. The monitor shall report on the monitoring effort in writing, and provide the City with the report within 30 days of the completion of the grading on the site. 2 "Paleontological Resources Assessment Report," prepared by CRM Tech, July 2003. 4 'J UO Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VI. GEOLOGY AND SOILS -- Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, X as delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan MEA Exhibit 6.2) ii) Strong seismic ground shaking? X (General Plan MEA Exhibit 6.2) iii) Seismic -related ground failure, X including liquefaction? (General Plan MEA Exhibit 6.3) iv) Landslides? (General Plan MEA Exhibit X 6.4) b) Result in substantial soil erosion or X the loss of topsoil? (General Plan MEA Exhibit 6.5) c) Be located on expansive soil, as X defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property (General Plan MEA Exhibit 6.1) d) Have soils incapable of adequately X supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? (General Plan Exhibit 8.1) VI. a)-d) The General Plan and Zone Change will have no impacts on soils and geology. Implementation of the project, however, will result in structures which will be subject to groundshaking. The proposed project site is not located in an Alquist-Priolo Earthquake Fault Zone. The site, and the City in general, are located in a seismically active area, and will experience strong groundshaking during an earthquake. The City implements the most stringent building code requirements through implementation of 40� the Uniform Building Code provisions for seismically active zones. This requirement assures that impacts associated with groundshaking and construction will be less than significant. The project site is located in an area of the site subject to liquefaction hazards. The geotechnical investigation undertaken for the project site; found groundwater at a depth of 16 feet below the surface. This indicates a potential for liquefaction during a seismic event. The geotechnical analysis includes recommendations for soil treatment, which will carry forward to the building plans for the project, and will protect the structures from liquefaction hazards. As the City requires site and project specific geotechnical investigations be submitted with building plans, this standard requirement will assure that impacts associated with liquefaction are reduced to less than significant levels. The project site is flat, and surrounded by flat lands, and will not be subject to landslides or rockfalls. The proposed project will be required to implement a fugitive dust management plan, which will include water stabilization during grading, and other measures, as determined by the City, to assure that wind erosion impacts are less than significant. Water erosion will be controlled through the City's requirement associated with NPDES standards, to which the proposed project will be subject. These will include the preparation of a Storm Water Pollution Prevention Plan (SWPPP) which will include best management practices to assure that storm water flows leaving the site are not polluted, and do not include silt. These City requirements will assure that impacts associated with implementation of the proposed project will be less than significant. The City's soils are not expansive, as they consist of sands and silty sands. The proposed project will be required to connect to sanitary sewer facilities, and will not include septic tanks. Overall, impacts associated with geology and soils are expected to be less than significant. 3 "Geotechnical Investigation Proposed Residential Development," prepared by Sladden Engineering, May 2003. 410 tn Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VII. HAZARDS AND HAZARDOUS MATERIALS --Would theproject: a) Create a significant hazard to the X public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials) b) Create a significant hazard to the X public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? (General Plan MEA, p. 95 ff.) c) Emit hazardous emissions or handle X hazardous or acutely hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Be located on a site which is included X on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Application materials) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a X private airstrip, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically X interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ff) h) Expose people or structures to a X significant risk of loss, injury or death 411. involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VII. a)-h) The General Plan and Zone Change will have no impacts on hazards or hazardous materials. The development of the homes will result in small quantities of cleaning products and similar materials being stored in the homes. These materials will be disposed of by Burrtec, which implements local, County and State requirements for the handling of hazardous materials. Impacts will be less than significant. A Phase I Environmental Site Assessment was prepared for the proposed projece. The study found that the site's use in agriculture, pesticide storage had occurred, and that waste oil and underground storage tanks were located on the site, as was suspected asbestos -containing pipe and building materials. The study recommended remediation of these items, which was undertaken. The storage tank was properly remediated, and asbestos testing undertaken. All hazardous materials on the site have been remediated to the standards imposed by the County and the State, thereby reducing potential impacts to less than significant levels. The site is not within the boundaries of the airport land use plan. The proposed project site is not listed as a compromised site on any state or federal database. The proposed project is not located within Y mile of a school. There are no wildlands located adjacent or near the project site. 4 "Report of Phase I Environmental Site Assessment Assessors Parcel Numbers 764-270-015 and 764-280-014," prepared by Earth Systems Southwest, March 2003. 5 "Report of Underground Storage Tank Closure," prepared by Earth Systems Southwest, June 2003; and "Report of Asbestos Removal," prepared by Scott Morrison and Associates, 2003. 4 E2 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VIII. HYDROLOGY AND WATER QUALITY -- Would the project: a) Violate any water quality standards or X waste discharge requirements? (General Plan EIR p. IEI-187 ff.) b) Substantially deplete groundwater X supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? (General Plan EIR p. IEI-187 ff.) c) Substantially alter the existing drainage X pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on - or off -site? (General Plan EIR p. IEI-187 ff.) d) Substantially alter the existing drainage X pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on - or off -site? (General Plan EIR p.1II-187 ff.) e) Create or contribute runoff water which X would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff7(General Plan EIR p. III-187 ff.) f) Place housing within a 100-year flood X hazard area as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (General Plan EIR p. III-187 ff.) g) Place within a 100-year flood hazard X area structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) 41v VIII. a) & b) The General Plan Amendment and Zone Change will have no impact on hydrology. The eventual development of the homes on the site, however, will necessitate domestic water and storm water management. The proposed project will be connected to the Coachella Valley Water District's (CVWD) sanitary sewer system. The CVWD maintains its facilities in compliance with all wastewater discharge requirements. To protect against the potential contamination of storm water, the proposed project will be required to comply with the City's NPDES standards, requiring that potential pollutants not be allowed to enter surface waters. The proposed project will require potable water for domestic use and for landscaping irrigation. The CVWD will provide water to the project site. The proposed project is consistent with, and less intense than, the land use designation assigned to the property. The CVWD utilized this land use designation, and a higher intensity land use scenario, in the development of its Urban Water Management Plan. The Plan identified existing and future water sources, and determined that sufficient supplies exist to provide domestic water to the project and City. The City will also require the implementation of water conserving appliances and fixtures, consistent with the Uniform Building Code. Finally, the project will be required to comply with CVWD's landscaping standards, which require water conservation through drought tolerant landscaping and extremely efficient irrigation systems. These requirements will assure that impacts associated with the proposed project are less than significant. VIII. c) & d) The City requires that projects prepare hydrology analysis, and such an analysis has been completed for the proposed project6. The hydrology study calculated the potential runoff generated by the 100 year storm, and sized the proposed on -site retention basin to accommodate these storm flows. The City Engineer will continue to review, and will ultimately approve, the final hydrology analysis, which will be based on final plans for the project. These City requirements will assure that the impacts associated with storm flows on the project site are less than significant. VIII. e)-g) The site is not located in a flood zone as designated by FEMA. No impact is expected. 6 "Tentative Tract 31434 Preliminary Hydrology and Hydraulics Report," prepared by MDS Consulting, June 2008. 41 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IX. LAND USE AND PLANNING - Would the project: a) Physically divide an established X community? (Aerial photo) b) Conflict with any applicable land use X plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? (General Plan Exhibit 2.1) c) Conflict with any applicable habitat X conservation plan or natural community conservation plan? General Plan MEA p. 74 ff.) IX. a)-c) The project site is currently a date grove, and development of the site will not divide an established community. The General Plan Amendment and Zone Change propose to delete the Agriculture/Equestrian Residential Overlay from both the General Plan and Zoning maps for this parcel. This designation was applied in this portion of the City for properties located adjacent to more rural lands, to provide a transition to these rural lands from the more suburban character of lands to the west. The proposed project site is, however, surrounded on three sides by the Trilogy project, which consists of equivalent or more dense development than that proposed for the project site. Monroe Street borders the proposed project site on the east, further isolating it from more rural lands to the east. The proposed Amendments, therefore, are consistent with lands surrounding the project site, and will not significantly conflict with the General Plan or Zoning Ordinance in this instance. The proposed project is within the fee area for the Coachella Valley Multiple Species Habitat Conservation Plan. The proposed project will be required to comply with that Plan, and pay fees which are designed to mitigate the potential impacts to any covered species. No impact is expected. 4 1—J Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact X. MINERAL RESOURCES -- Would the project: a) Result in the loss of availability of a X known mineral resource that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a X locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) X. a) & b) The General Plan Amendment and Zone Change will have no impact on mineral resources. The project site is and has been designated for low density residential development, and does not occur in the vicinity of any mining activities. No mineral resources are expected to occur within the project site, and no impact is expected as a result of implementation of development on the site. 410 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XI. NOISE Would the project result in: a) Exposure of persons to or generation X of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan MEA p. I I 1 ff.) b) Exposure of persons to or generation X of excessive groundborne vibration or groundborne noise levels? (General Plan MEA p. I I I ff.) c) A substantial permanent increase in X ambient noise levels in the project vicinity above levels existing without the project? (General Plan MEA p. I I I ff.) d) A substantial temporary or periodic X increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan MEA p. III f.) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) f) For a project within the vicinity of a X private airstrip, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) XI. a)-O The General Plan Amendment and Zone Change will have no impact on noise. The eventual development of the proposed project will, however, result in increases in noise levels, generally associated with the increased vehicle trips in the area. The project site is located on Monroe Street. The General Plan EIR identified this area of the City as having relatively low long term noise levels. The project will include a 6 foot wall on the eastern boundary, which will serve as a noise buffer for adjacent lots. The noise levels on the project site are expected to meet the City's 65 dBA CNEL noise standards. 417 The project will result in elevated noise levels during the construction process. The site is surrounded by the walls built for the Trilogy project on three sides. Although noise levels in excess of General Plan standards are likely to occur for short periods, depending on the equipment or construction activity, these levels will be during the noisier day time hours, and will not significantly impact the noise environment in the area. Impacts are expected to be less than significant. The project's construction may also generate some vibration, depending on the construction equipment required. This condition will be temporary and periodic, and is not expected to impact sensitive receptors, since the proposed project is surrounded by existing commercial development. The impacts are expected to be less than significant. The project site is not located within the noise contours of any airport or airstrip. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIL POPULATION AND HOUSING — Would the project: a) Induce substantial population growth X in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of X existing housing, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) c) Displace substantial numbers of X people, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) XII. a)-c) The General Plan Amendment and Zone Change will have no impact on population or housing. The eventual development of 94 homes will occur in response to growth in the area, and is not expected to cause growth in the area. The site is located on the City's existing street system, and is served by existing infrastructure. No significant extension of infrastructure will result from the proposed project. Impacts are expected to be less than significant. 41� The project site is operated as a date grove, and will not result in the destruction of housing, or the displacement of people. Overall impacts associated with population and housing are expected to be less than significant. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) X Police protection? (General Plan MEA, p. 57) X Schools? (General Plan MEA, p. 52 ff.) X Parks? (General Plan; Recreation and Parks X Master Plan) Other public facilities? (General Plan MEA, X p. 46 ff.) XIII. a) The General Plan Amendment and Zone Change will have no impact on public services. The proposed project will result in some increases in demand for police and fire services. However, the project will be required to pay Impact Fees, which are structured to include the additional facilities required to accommodate additional land uses in the City. In addition, the proposed project will generate sales and property tax, which will help offset the costs associated with providing additional services. The proposed project will pay the mandated school fees in place at the time of development. These fees are designed to offset the costs associated with new development, and allow the school district to construct new facilities. 410) The proposed project will pay Quimby fees for parks, and also includes an on site park area, which will be available for residents, and which may reduce those residents' need for off -site parks facilities. Overall impacts associated with public services and facilities are expected to be less than significant. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIV. RECREATION -- a) Would the project increase the use of X existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application materials; General Plan Exhibit 5.1) b) Does the project include recreational X facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application materials) XIV. a) & b) The General Plan Amendment and Zone Change will have no impacts on recreation. As stated above, the proposed project will include an on site park area which will offset the need for other City facilities. The project will not result in a need for additional recreational facilities. Overall impacts are expected to be less than significant. 420 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XV. TRANSPORTATION/TRAFFIC -- Would the project: a) Cause an increase in traffic which is X substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) b) Exceed, either individually or X cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, p. III-29 ff.) c) Result in a change in air traffic X patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards due to a X design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Application materials) e) Result in inadequate emergency X access? (Application materials) f) Result in inadequate parking capacity? X (Application materials) g) Conflict with adopted policies, plans, X or programs supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project description; MEA Exhibit 3.10) XV. a)-g) The General Plan Amendment and Zone Change will have no impact on Traffic or Circulation. The eventual development of 94 single family residences will result in approximately 900 average daily trips to and from the site. The traffic generated by the site is consistent with that analyzed for the General Plan, as the project is consistent with the General Plan designation of Low Density Residential. The General Plan EIR found that levels of service in this area of the City, and Monroe Street in particular, will be acceptable at General Plan buildout. As the project is consistent with what was 9 42 analyzed in the EIR, and no significant changes in land use have occurred in the vicinity of the proposed project, the impacts associated with traffic on local roads are expected to be less than significant. The proposed project wll be required to provide parking consistent with the Zoning Ordinance. The project is on the City's existing street system, and will have no impact on emergency access or response. The proposed project is not within the SunLine service area. The proposed project is not within the influence area of an airport or airstrip. Overall impacts associated with transportation and traffic are expected to be less than significant. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVI. UTILITIES AND SERVICE SYSTEMS. Would the project: a) Exceed wastewater treatment X requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of X new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of X new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Have sufficient water supplies X available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff) e) Result in a determination by the X wastewater treatment provider that serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, p. 58 ff.) 422 f) Be served by a landfill with sufficient X permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 58 ff.) g) Comply with federal, state, and local X statutes and regulations related to solid waste? (General Plan MEA, p. 58 ff.) XVI. a)-g) The General Plan Amendment and Zone Change will have no impact on Utilities and Service Systems. The proposed project will connect to existing CVWD facilities for both domestic water and sanitary sewer. CVWD has sufficient capacity to accommodate the proposed project, and also has the ability to expand the wastewater treatment plant as regional needs require. The proposed project will design its storm water drainage to contain the 100 year storm, as required by City standards. The proposed project will not require the expansion of existing storm drainage facilities. Please also see Hydrology, above. The proposed project is consistent with the land use designation used by CVWD to determine domestic water demand in its service area. The analysis concluded that the CVWD has sufficient water available, now and in the future, to serve the proposed project. Impacts are therefore expected to be less than significant. Solid waste will be collected by Burrtec, the City's solid waste franchisee. Burrtec currently hauls City solid waste to the Edom Hill transfer station. From there, waste is transported to one of several regional landfills, including the Lambs Canyon, Badlands and El Sobrante landfills. These landfills have sufficient capacity to accommodate the proposed project. Burrtec is also required to comply with all City, regional, state and federal requirements for the disposal of solid waste. Overall impacts associated with utilities are expected to be less than significant. Potentially Significant Impact Less Than Significant w/ Mitigation Less Than Significant Impact No Impact XVII. MANDATORY FINDINGS OF SIGNIFICANCE -- a) Does the project have the potential to X degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to X achieve short-term, to the disadvantage of long-term environmental goals? c) Does the project have impacts that are X individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? d) Does the project have environmental X effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVII. a) Biological resources will not be significantly impacted by the proposed project, as the site is disturbed agricultural land, and does not include native habitat. Archaeological and paleontological resources were identified on the project site, but the mitigation measures included in this document will reduce the potential impacts to less than significant levels. XVII. b) The proposed project is consistent with the General Plan vision for the area, and will have no significant impacts which cannot be mitigated. The level of impact associated with the project is consistent with that envisioned in the General Plan EIR. XVII. c) This Initial Study has found that no cumulative impact will occur as a result of the proposed project. XVII. d) The proposed project will have less than significant impacts associated with noise and traffic and circulation, which could directly affect human beings. Impacts associated with air quality during the grading process are reduced to less than significant levels by the mitigation measures in this document. XVIII. EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. General Plan EIR, 2002. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable 4 2 In legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. Not applicable. A t1 0 0 0 vi 0 C N y � v �o o� C 00 N O Z � 4 O b 3 N 09 0 zz a W �U d A �O� 0 N of N � C y o�en a N ❑ o Y N d P.N �q y v b0,t O O •-. a0i , U 00 N for M F zzz a„ AUd rn F a zUz>� dWW �C a UW UU W C O �Wy U a U V xa F � ado q wz W �O Q h O a z O a � U o a p °b ao a Irl rt � x IWO UU W N a F fU o 0 0 d d d z ., � 0 0 c to G r a q w0 a 0 0 0 O a�i z�r q q q 0 �'' c �'' c �'` WoO, J❑c� UA UA UA z O 0 � Y O W c o u o ,a F d U ° a .5 9 p cc*A .5 ° 0 OA w bD O O ° 'pO O O 6 0 � 6 V 0 y tb U Y O O q OUN o C/1 U M OA u S C GD U" W ° O p ¢tia una o 0 42E RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT 2008-116 FOR PROPERTY LOCATED ON THE WEST SIDE OF MONROE STREET AT THE WEST TERMINATION OF AVENUE 61 CASE NO.: GENERAL PLAN AMENDMENT 2008-116 APPLICANT: MONROE DATES, LLC WHEREAS, the City Council of the City of La Quinta, California, did on did on the 171h day of February, 2009, hold a duly noticed Public Hearing to consider the request of MONROE DATES, LLC for a General Plan Amendment from Low Density Residential with an Agricultural/ Equestrian Overlay to Low Density Residential, for 30.2t acres located on the west side of Monroe Street at the west termination of Avenue 61, more particularly described as: APN's: 764-280-014 and 764-270-015 WHEREAS, the Planning Commission of the City of La Quinta, California, did on did on the 27`h day of January, 2009, hold a duly noticed Public Hearing to consider the request of MONROE DATES, LLC for a General Plan Amendment from Low Density Residential with an Agricultural/ Equestrian Overlay to Low Density Residential and did recommend approval by adoption of Resolution 2009-003; and WHEREAS, said General Plan Amendment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Director has conducted an Initial Study (Environmental Assessment 2008-597) and has determined that, although the proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because mitigation measures for EA 2008-597 incorporated into the Project approval will mitigate or reduce any potential impacts to a level of non -significance; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts and reasons to justify approval of said General Plan Amendment: 1. The proposed General Plan Amendment is internally consistent with the goals, objectives, and policies of the General Plan in that the General Plan Amendment results in promoting residential development in a controlled and logical manner. Resolution No. 2009- General Plan Amendment 2008-116 Monroe Dates, LLC Adopted: February 17, 2009 Page 2 of 3 2. Approval of the General Plan Amendment will not create conditions materially detrimental to the public health, safety, and general welfare in that the resulting General Plan designation will result in a project that is compatible with surrounding residential uses, be well designed and landscaped, and comply with all applicable City, County, State and Federal requirements. 3. The General Plan Amendment is compatible with adjacent properties in that the resulting projects will be required to minimize the impacts to the surrounding single-family residences. 4. The General Plan Amendment is suitable and appropriate for the property in that it will allow expansion of residential uses which are the primary land use in the area. 5. Approval of the General Plan Amendment is warranted because the proposed residential uses are an expansion of residential uses existing or approved on surrounding properties. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve General Plan Amendment 2008-1 16 as shown on the attached exhibit; PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 17`h day of February, 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 426 Resolution No. 2009- General Plan Amendment 2008-116 Monroe Dates, LLC Adopted: February 17, 2009 Page 2 of 3 DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 420, RESOLUTION NO. 2009- ti 110 7 CASE No. CASE MAP G PA 2008-116 MONROE DATES AVENUE 61 ORT SCALE: NTS 4 31, ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A REVISION TO THE LA QUINTA ZONING MAP, FOR CERTAIN REAL PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF MONROE STREET AT THE WEST TERMINATION OF AVENUE 61 CASE NO.: ZONE CHANGE 2008-136 APPLICANT: MONROE DATES, LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 17`^ day of February, 2009, hold a duly -noticed Public Hearing to consider the recommendation of the Planning Commission on Zone Change 2008-136, to allow a 94 lot single-family subdivision on 30.2t acres on the west side of Monroe Street at the west termination of Avenue 61; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 271h day of January, 2009, hold a duly -noticed Public Hearing, to consider adoption of a recommendation on Zone Change 2008-136, and did adopt Planning Commission Resolution 2009-004, recommending approval to the La Quinta City Council; and, WHEREAS, said Zone Change complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Director has conducted an Initial Study (Environmental Assessment 2008-597) and has determined that, although the proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because mitigation measures for EA 2008-597 incorporated into the Project approval will mitigate or reduce any potential impacts to a level of non -significance; and, WHEREAS, the Planning Department did publish a City Council Public Hearing notice in The Desert Sun newspaper, on the 2"' day of February, 2009, as prescribed by the La Quinta Municipal Code; and, WHEREAS, the City Council hereby makes the following mandatory findings to justify approval of Zone Change 2008-136: 1. This Zone Change is internally consistent with those goals, objectives, and policies of the General Plan and compatible (lower) with Trilogy's residential designation. 431 Ordinance No. Zone Change 2008-136 Monroe Dates LLC Adopted: February 17, 2009 Page 2 2. This Zone Change will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land uses will require Planning Commission and or City Council review and approval of future development plans, which will ensure that the development meets standards that will not be materially detrimental. 3. The zone change designation is compatible with the designations on adjacent properties because the Planning Commission and or City Council review and approval will ensure compatibility, and in some areas the adjacent use is similar due to its resort nature. 4. The zone designation is suitable and appropriate for the properties involved because it is similar to zoning of surrounding properties. 5. The situation and general conditions have substantially changed since the existing zone designations were imposed in that agricultural and equestrian uses have not developed in the immediate area and residential uses similar to the proposed residential zoning have developed. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, that it does ordain as follows: SECTION 1. PURPOSE: To rezone a portion of real property, from Low Density /Agricultural -Equestrian Residential to Low Density, for 30+ acres, located on the west side of Monroe Street at the west termination of Avenue 61. Said property is illustrated in Exhibit "A" attached hereto, more particularly described as: APN's: 764-280-014 and 764-270-015 SECTION 2. ENVIRONMENTAL: Zone Change 2008-136 complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Director has conducted an Initial Study (Environmental Assessment 2008-597) and has determined that, although the proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because mitigation measures for EA 2008-597 incorporated into the Project approval will mitigate or reduce any potential impacts to a level of non -significance. W J L Ordinance No. Zone Change 2008-136 Monroe Dates LLC Adopted: February 17, 2009 Page 3 SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING: The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED, and ADOPTED at an adjourned meeting of the La Quinta City Council, held on this 17`h day of February, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) 433 Ordinance No. Zone Change 2008-136 Monroe Dates LLC Adopted: February 17, 2009 Page 4 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 43�� Ordinance No. Zone Change 2008-136 Monroe Dates LLC Adopted: February 17, 2009 Page 5 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA 1 I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. _which was introduced at a regular meeting on the day of , 2009, and was adopted at a meeting held on the _ day of , 2009, not being less than five days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-115. VERONICA MONTECINO, CMC, City Clerk City of La Quinta, California I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. VERONICA MONTECINO, CMC, City Clerk City of La Quinta, California 435 RESOLUTION NO. 2009- va �I 11 e 1 62 63 61 _ '_33 32 311 LOW DENSITY AGRICULTURAL- RMIDENTIAL TO LOW DENSITY 03 n 30.2 ACRES 1322' ?39r38 3) 36 35 34 33 a3a__ al il) 118 119 12D CASE MAP CASE NO. ZC 2008-136 MONROE DATES 28 2) 26 25 24 23 22 )RIVE 158 � i 152 153 � an 15) AVENUE 61 N O�J SCALE: NTS -3E RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SUBDIVISION OF 30.2± ACRES INTO 94 RESIDENTIAL SINGLE FAMILY LOTS AND OTHER MISCELLANEOUS LOTS CASE NO.: TENTATIVE TRACT 31434 APPLICANT: MONROE DATES, LLC WHEREAS, The City Council of the City of La Quinta, California, did on the 171" day of February, 2009, hold a duly noticed Public Hearing to consider the request of MONROE DATES, LLC., for the subdivision of 30.2± acres into 94 single- family residential lots and other miscellaneous lots, located on the west side of Monroe Street at the west termination of Avenue 61, more particularly described as: APN's: 764-280-014 and 764-270-015 WHEREAS, The Planning Commission of the City of La Quinta, California, did on the 27`h day of January, 2009, hold a duly noticed Public Hearing to consider the request of MONROE DATES, LLC., for the subdivision of 30.2± acres into 94 single-family residential lots and other miscellaneous lots and did adopt Resolution 2009-005, recommending approval of Tentative Tract Map 31434 to the City Council; and, WHEREAS, said General Plan Amendment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Director has conducted an Initial Study (Environmental Assessment 2008-597) and has determined that, although the proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because mitigation measures for EA 2008-597 incorporated into the Project approval will mitigate or reduce any potential impacts to a level of non -significance; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings to justify approval of Tentative Tract Map 31434: 1. The Tentative Tract Map and its improvement and design, are consistent with the General Plan in that its street design and lots are in conformance with applicable goals, policies, and will provide adequate infrastructure and public utilities. 437 Resolution No. 2009- Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 2009 Page 2 of 3 2. The design of the subdivision and its proposed improvements are not likely to create environmental damage or substantially and avoidably injure wildlife or their habitat because the site does not contain significant biological resources. 3. The design of the subdivision and subsequent improvements are not likely to cause serious public health problems because the construction of 94 residential units will not have considerable cumulative impacts. The project is consistent with the General Plan, and the potential impacts associated with General Plan build out. 4. The design of the subdivision and the proposed types of improvements will not conflict with easements acquired by the public at large, for access through or use of the property within the subdivision in that none presently exist and access is provided within the project and to the adjacent public street (Monroe Street). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve Tentative Tract Map 31434 for the reasons set forth in this Resolution, subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 17" day of February, 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 438 Resolution No. 2009- Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 2009 Page 3 of 3 DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 43� Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 2009 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal (comments on file in Planning Department) • Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Improvement Permit) • Planning Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency 440 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 2 of 24 • South Coast Air Quality Management District Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. A project -specific NPDES construction permit must be obtained by the applicant; who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NO1"), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. R7-2008-0001 and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protecti on Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (LQMC Section 8.70.020 (Definitions)): 4L Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 3 of 24 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. Additionally, the applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. 137-2008-001. G. For post -construction urban runoff from New Development and Redevelopment Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board — Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2008-001. H. The applicant shall implement the WQMP Design Standards per (CRWQCB-CRB) Region Board Order No. R7-2008-001 utilizing BMPs approved by the City Engineer. 44L Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 4 of 24 The applicant shall submit a Final WQMP after approved entitlement and concurrent with the initial Grading Plan submittal for approval by the City Engineer. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 6. Approval of this Tentative Tract Map shall not be construed as approval for any horizontal dimensions implied by any site plans or exhibits unless specifically identified in these conditions of approval. PROPERTY RIGHTS 7. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 8. Pursuant to the aforementioned condition, conferred rights shall include approvals from the master developer or the HOA over easements and other property rights necessary for construction and proper functioning of the proposed development not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. 9. The applicant shall offer for dedication on the Final Map all public street rights - of -way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The public street right-of-way offers for dedication required for this development include: Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 5 of 24 A. PUBLIC STREETS 1) Monroe Street (Modified Secondary Arterial C per General Plan Amendment 08-112; 88' R/W — The standard 44 feet from the centerline shall be modified per GPA 2008-1 12 along all frontages adjacent to the Tentative Map boundary to its ultimate width on the west side as specified in the General Plan Amendment 08-1 12 and the requirements of these conditions. The required R/W shall be modified as required to facilitate road and lane transitions as approved by the City Engineer. The following right of way dedications shall be applicable to this tentative tract map to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS: a) The street right of way dedication shall be located fifty five feet (55') west of the centerline of Monroe Street from the existing westerly right of way on Monroe Street adjacent to Tract Map No. 30023-2 to the Monroe Street primary entry except where additional street width is needed to accommodate a deceleration/right turn only lane at the Monroe Street primary entry. The street right of way shall be located sixty three feet (63') west of the centerline of Monroe Street for a length of 194' north of the primary entry BCR plus an additional 120' reverse taper connecting the deceleration/right turn only lane to the street right of way located 55' west of the centerline. The street right of way south of the Monroe Street primary entry shall be located forty seven feet (47') west of the centerline of Monroe Street except for a 165' taper to transition to the existing 44' westerly right of way adjacent to Tract Map No. 30023-5. 11. The applicant shall retain for private use on the Final Map all private street rights -of -way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 12. The private street rights -of -way to be retained for private use required for this development include: 44e, Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 6 of 24 A. PRIVATE STREETS 1) LOTS A THROUGH G - Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width with parking permitted on both sides; except the travel width may be reduced to 32 feet with parking restricted to one side at the east end of LOT D and the west end of LOT C and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering and Planning Departments and approved by the Planning Department prior to recordation of the Final Map. B. CUL DE SACS 1) The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the tentative map. Curve radii for curbs at all street intersections shall not be less than 25 feet. 13. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1 " equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right of way dedication required of the project and the associated landscape setback requirement 14. When the City Engineer determines that access rights to the proposed street rights -of -way shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such rights -of -way, the applicant shall grant the necessary rights -of -way within 60 days of a written request by the City. 445 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 7 of 24 15. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. 16. The applicant shall create perimeter landscaping setbacks along all public rights - of -way as follows: A. Monroe Street (Secondary Arterial) - 10-foot from the R/W-P/L. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 17. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 18. Direct vehicular access to Monroe Street from lots with frontage along Monroe Street is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 19. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 20. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 21. The applicant shall comply with the provisions of LQMC Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for Individual Properties and Development) for public streets; and 446 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 8 of 24 Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 22. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS 1) Monroe Street (Modified Secondary Arterial C per General Plan Amendment 08-1 12; 88' R/W: Widen the west side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the west side as specified in the General Plan Amendment 08-1 12 modified as required to facilitate road and lane transitions and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's modified urban arterial design standard. The following street improvements shall be applicable to this tentative tract map: b) The west curb face shall be constructed by the applicant and located forty three feet (43') west of the centerline of Monroe Street from the existing westerly curb face on Monroe Street adjacent to Tract Map No. 30023-2 to the Monroe Street primary entry except where additional street width is needed to accommodate a deceleration/right turn only lane at the Monroe Street primary entry. The west curb face shall be located fifty one feet (511 west of the centerline of Monroe Street for a length of 194' north of the primary entry BCR plus an additional 120' reverse taper connecting the deceleration/right turn only lane to the curb line located 43' west of the centerline. The west curb face south of the Monroe Street primary entry shall be constructed by the applicant and located thirty five feet (35') west of the centerline of Monroe Street except for a 165' taper to transition to the existing 32' westerly curb face adjacent to Tract Map No. 30023-5. .. - 447 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 9 of 24 Other required improvements in the Monroe Street right-of-way and/or adjacent landscape setback area include: c) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. d) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that touches the back of curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. e) Install raised landscaped median island on Monroe Street as depicted on Tentative Tract Map No. 31434 dated January 7, 2009 and as approved by the City Engineer. The median shall terminate at the northerly end of the development's frontage with appropriate transitions to join existing improvements to the north. The median shall join the existing median to the south of the project on Monroe Street and maintain an exclusive left turn pocket for northbound traffic at the Monroe Street primary entry. Any work that must be accomplished east of the Monroe Street centerline will require concurrent review and approval by the County of Riverside. f) Widen the east side of the street along all frontages adjacent to the Tentative Map boundary to provide 14 feet of pavement for a northbound lane east of the aforementioned raised landscaped median. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural County road design standard to the La Quinta Primary Arterial Standard including required transitions. 448 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 10 of 24 g) Establish a benchmark in the Monroe Street right of way and file a record of the benchmark with the County of Riverside. h) The applicant shall install the traffic signal at the project's main entry (Monroe Street at Lot A) when warrants are met. Applicant is responsible for 50 % of the cost to design and install the traffic signal. Other developments that may contribute to the cost for design and installation of the traffic signal at Monroe Street and Primary Entry/Avenue 61 intersection are 1) Tract Map No.31733 for 25%, and 2) Riverside County (future development at the south east corner of Monroe Street and Avenue 61) for 25%. i) Install traffic signal interconnection and loop detection conduit and pull boxes for future traffic signal installations at Avenues 60 and 62 along the project frontage. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and/or transitions in alignment, elevation or dimensions of streets and sidewalks). The applicant is responsible for construction of all improvements mentioned above. The development is eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. Traffic signal improvements identified in the DIF Study may be eligible for reimbursement not to exceed 50% of the DIF amount of $430,000 or $215,000. The applicant is responsible for the remaining cost of the improvements. B. PRIVATE STREETS 1) Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width. The travel width may be reduced to 32 feet with parking restricted to one side, and 28 feet if on -street parking is prohibited and provided there is adequate off-street parking for residents and visitors, and the 44S Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 11 of 24 applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Public Works and Planning Departments and approved by the Planning Department prior to recordation. 2) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. C. PRIVATE CUL DE SACS 1) They shall be constructed according to the lay -out shown on the tentative map with 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. 23. All gated entries shall provide for a three -car minimum stacking capacity for inbound traffic to be a minimum length of 62 feet from call box to the street; and shall provide for a full turn -around outlet for non -accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around (minimum radius to be 24 feet) out onto the main street from the gated entry. Pursuant to said condition, there shall be a minimum of twenty five feet width provided at the turn -around opening provided. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. The two travel lanes shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 24. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 12 of 24 Residential Secondary Arterial Primary Arterial 3.0" a.c./4.5" c.a.b. 4.0" a.c./6.0" c.a.b. 4.5" a.c./6.0" c.a.b. or the approved equivalents of alternate materials. 25. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 26. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Monroe Street): All turn movements in and out are permitted. B. Emergency Access (Monroe Street): Right turn movements in and out are permitted. Left turn movements in and out are prohibited. 27. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 28. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 29. Prior to the City's approval of a Final Map, the applicant shall furnish mylars of the Final Map that were approved by the City's map checker. The Final Map shall be 1 " = 40' scale. 451 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 13 of 24 IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 30. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 31. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan 1 " = 40' Horizontal B. PM10 Plan 1" = 40' Horizontal C. SWPPP 1" = 40' Horizontal D. WQMP (Plan submitted in Report Form) NOTE: A through D to be submitted concurrently. E. On -Site Street Improvements/Signing & Striping/Storm Drain Plan 1 " = 40' Horizontal, 1 " = 4' Vertical Off -Site F. Off -Site Street Improvement/Storm Drain Plan 1 " = 40' Horizontal 1 " = 4' Vertical 45^ Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 14 of 24 G. Off -Site Signing & Striping Plan 1 " = 40' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. NOTE: E through G to be submitted concurrently. (Separate Storm Drain Plans if applicable) The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building and Safety Director in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. H. On -Site Residential Precise Grading Plan 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1- foot of cover, or sufficient cover to clear any adjacent obstructions. 32. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website 451 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 15 of 24 (www.la-quinta.org). Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 33. The applicant shall furnish a complete set of the mylars of all approved improvement plans on a storage media acceptable to the City Engineer. 34. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer Of Record (EOR) during the construction phase of the project so that the FOR can make site visits in support of preparing As Built drawings. However, if subsequent approved revisions have been approved by the City Engineer and reflect said "As -Built" conditions, the FOR may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 35. Prior to approval of any Final Map, the applicant shall construct all on and off - site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 36. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of LQMC Chapter 13.28 (Improvement Security). 37. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 454. Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 16 of 24 38. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these actions, as the City may require. Off -Site Improvements should be completed on a first priority basis. The applicant shall complete Off -Site Improvements in the first phase of construction or by the issuance of the 20 % Building Permit or the nineteenth Building Permit issued. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 39. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1/2" x 11" reduction of each page of the Final Map, along with'a copy of an 8-1/2" x 11" Vicinity Map. 455 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 17 of 24 Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or cable T.V. improvements. 40. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 41. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 42. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 43. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control), and D. A Best Management Practices report prepared in accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls). Additionally, the applicant shall follow requirements of the approved WQMP for the development. 450 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 18 of 24 All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code 4 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 44. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 45. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 46. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 47. Building pad elevations of perimeter lots shall not differ by more that one foot higher from the building pads in adjacent developments. 48. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus five tenths of a foot (0.5') from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the �5� Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 19 of 24 proposed grading changes to the City Staff for a substantial conformance finding review. 49. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 50. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. 51. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 52. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise and as approved by the City Engineer. 53. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. n5r Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 20 of 24 54. No fence or wall shall be constructed around any retention basin unless approved by the Planning Director and the City Engineer. 55. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 56. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 57. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 58. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 59. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 60. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities). 61. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 62. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 21 of 24 All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 63. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 64. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPE AND IRRIGATION 65. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). 66. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 67. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 68. The final landscaping and irrigation plans shall be prepared by a licensed landscape professional, be reviewed by the Architecture and Landscape Review Committee and Public Works Director, and approved by the Planning Director prior to issuance of the first building permit. An application for Final Landscape Plan Check shall be submitted to the Planning Department for final landscape plan review. Said plans shall include all landscaping associated with this project iN Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 22 of 24 and be in compliance with Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code. The landscape and irrigation plans shall be approved by the Coachella Valley Water District and Riverside County Agriculture Commissioner prior to submittal of the final plans to the Planning Department. Final landscape plans for on -site planting shall be reviewed by the ALRC and approved by the Planning Director prior to issuance of first building permit. Final plans shall include all landscaping associated with this project. NOTE: Plans are not approved for construction until signed by both the Planning Director. 69. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Planning Director. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 24 inches of curbs along public streets. 70. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 5th Edition" or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right-of-way. Said appurtenances shall include any IID transformers and above ground utility equipment installed by any utility purveyor. 71. The approximately 12 full grown Washingtonia fan palms that exist near the northeast quadrant of the site along Monroe Street shall be retained and incorporated into the landscape near the project entry and/or in the retention basin bottoms or edges unless determined by a licensed arborist that they cannot be retained and transplanted. MAINTENANCE 72. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 73. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, including but not limited to retention basins, WQMP BMPs, perimeter landscaping, access drives, and sidewalks. ,m, Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 23 of 24 FEES AND DEPOSITS 74. The applicant shall comply with the provisions of La Quinta Municipal Code Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 75. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 76. Quimby Act in -lieu fees, as specified in Chapter 13.48, of the Municipal Code shall be paid to the City prior to approval of the Final Map by the City Council. 77. The applicant shall pay the Coachella Valley Multi -Species Habitat Conservation Plan/Natural Community Habitat Conservation Plan Mitigation Fee, in accordance with Chapter 3.34 of the Municipal Code. 78. On the day after City Council approval of the Tentative Tract Map, a check made out to the "County of Riverside" for $1940.75 shall be delivered to the Planning Department for the environmental Notice of Determination fee. MISCELLANEOUS 79. Perimeter, front yard and common area landscaping, active and/or passive recreation area(s), entry gate, perimeter wall, and home plans shall be approved under a Site Development Permit. 80. A hard surface walking path (minimum 4' wide) shall be established within Lot H (open space/retention basin). The walking path route should tie in with and include the retention basin access between Lots 78 and 79 as well as provide connection to the easterly private road. Passive use amenities such as a gazebo, benches, etc. shall be included. Plans shall be included as part of the landscaping plans with the walking path and amenities design and location approved by the Planning Director. 81. Lots 24, 25, and 54 shall provide a minimum 20' interior side yard setback on the side adjacent to the project boundary. 462 Resolution No. 2009- Conditions of Approval - Recommended Tentative Tract Map 31434 Monroe Dates, LLC Adopted: February 17, 1009 Page 24 of 24 82. A rolled or similar curb shall be used throughout the project. 83. Minimum four foot wide sidewalks shall be provided adjacent to the street curbs, except in areas adjacent to the retention basin where the required walking pathways are provided. 84. As proposed per the application submitted by the applicant and reiterated at the time of the Planning Commission hearing, the project shall be age -restricted to 55 years and older as defined by the State Department of Real Estate. Said age -restriction shall be included in the Conditions, Covenants, and Restrictions (CC and R's) with the CC and R's reviewed and approved by the City Attorney prior to final approval of the Final Map by the City Council. 85. All structures in the project shall be limited to one story in height. 86. This Tentative Tract Map shall expire two years after City Council approval, unless recorded or granted a time extension pursuant to the requirements of La Quinta Municipal Code 9.200.080 (Permit expiration and time extensions). 87. Approval and development of this subdivision is subject to all Mitigation Measures included in EA 2008-897 as certified, in association with this project. 46;� ATTACHMENT 1 LOCATION MAP CASE MAP NORTH CASE No. TT 31434 MONROE DATES SCALE NTS 464 ATTACHMENT 2 ��III !aairs :�::.I opting ��: �N_ m z - uuuuuunuuunuunurrnurr Is4aaasl4asaa4saaaaas4sla!!laaaeeaalaa u YY.rn.n...oYY. acne cone enveoe YIIYYYYY nnunnunnnnumuuunnurn a�lalSSSl�aSSSlaa!!aSlaee4S4S'SaplSSSSS� ........... ......... . uinirgnunuuruuuenuuuuue 4a444llSaaa.Sa4aS...:..14594�44..1..SSaa ' APR 2'6 200r L '' -A IOW„ . JPMU 1 1 � try i y 0 Is 1 ' .,r�--i_ -•��--ate_ -�—�--r- y = _ � � 6! •!� 1Iis _ } a Is 4 1 gg 11r I{{ , 1 111 s • '� : Y 1 Y ' 1 S: 1 I. 4 1 E . ,e Y I . ' _ _ _-J� E} $} EI} E} t r E - •4 rnr rxfe Ys6l — inI a.'Jme ratrSia! lsum 19urI Hauls atbWtYLI r.? Ll1JII— •, sum Hurt mils A a. - - J ��, L-` •�� '�: vim.•.•--�::�"' PRIOR TENTATIVE TRACT MAP 405 ATTACHMENT 3 OJI _ S Z�§E is es lyl [6 p f f p g E g 55j i �,Ii Y�ei iy 19 5'p' c�,ppp i 141�3 i gSQ93g i "Fill SC C 'ONil YtLL I _ fill l�' 'I I % 15�939p —=1-a a+ 199 - 'fig 544 r Q QR = d € s = 53 i= F 1 nz^ LY I.L rc Rg ✓ I I `oi ° aOi If i ^' �� I ' e° C All Z D Q o OUvo. YSY�• ll._ '�/: ryi6� i z W z 11 —us �' x :: p1. o a3 �A \\' \� �"' ^Os fill a III _ d .� .A 0 W g ¢s -Allif .aOe z -g o- 4 0 e �Og °I gle 1 as at� mulls ,F 0 scpp T a1 F ��-a All 0 ireo I. 1 AR 9 -A p 9� 4 fi 0 0 __ •� \� °e m ._ F? v , g"Oull .e@.9- WYiLL �' gxx� i g � R CURRENT TENTATIVE TRACT MAP ATTACHMENT 4 Planning Commission Minutes January 27, 2009 V. PUBLIC HEARINGS: A. Environmental Assessment 2008-597, General Plan Amendment 2008- 116, Zone Change 2008-136, and Tentative Tract Map 31434; a request by Monroe Dates for consideration of a request to subdivide ±30.26 acres into 94 single-family residences located at the northeast corner of Monroe Street and Avenue 61. Chairman Alderson introduced the applications and stated, for the record, he was a resident of the Trilogy development located next to the project being discussed. He then opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Planning Department. He did note the Public Works Department distributed a memo to the Planning Commission regarding Condition 22 (i) for the Tract Map. A copy of this memo is on file in the Planning Department. Chairman Alderson asked staff about the applicant requirements for the traffic signal. Public Works Department staff explained what the changes were. Commissioner Weber expressed concerns about the similarity between the original conditions, the changes involved in the Public Works memo, and bonding. Principal Engineer Wimmer explained there was a bond required and explained the circumstances behind the funding of the signal and the need to change the condition. Commissioner Weber asked if Lot 15, which borders Lot 21 in Trilogy, was the only lot which was even in grade with its neighboring development. Staff indicated it was. Commissioner Weber asked for confirmation that there was no entry landscape design submitted. Staff confirmed that. Commissioner Weber noted that was one of the general directions given by the Planning Commission in 2005. 467 P. adepurts - PC`.2009�2-24-U9VAbbrevraterJ Draft Minutes 1-21-09 doc 2 Planning Commission Minutes January 27, 2009 Commissioner Weber commented on the school bus turnout and asked if it was still considered a necessity since this was no longer a family -type development. Staff said they received CVUSD confirmation that it was no longer needed. Commissioner Weber asked if a bus stop might still be needed since this would now be senior housing and might require bus service. Discussion followed regarding transportation availability and it was stated a bus turnout is not needed. Commissioner Quill commented there was no amenity package for the senior community and asked about compliance with City standards. Planning Director Johnson said all City standards would apply. He commented the amenities package would be included in the Site Development Permit. Commissioner Quill commented the approval of landscaping is done by the ALRC and Planning Director and read the conditions about the final landscape plans. Planning Director Johnson explained the procedures involved in approving the landscaping. Commissioner Quill said the previous Tentative Tract Map had some traffic calming conditions and asked why they were no longer included. Staff explained the full layout and the reasoning behind it as well as responding this was a much improved design that didn't need those types of traffic calming features. Commissioner Quill was concerned about the elimination of the bus turnout and the difference in fees collected if the development does not become an active adult community. Planning Director Johnson then explained the assessment procedures. Commissioner Quill said the community was being approved as an active adult (55+) community which under State Department of Real Estate law had certain restrictions and explained some of them. He wanted to know what would prevent this Tentative Tract Map from changing from an active adult to a regular development. Planning Director Johnson said the development had been represented, to the City, as an active adult map. That would put the applicant in a position to explain any changes. The City did not have the ability to restrict the age on the Tentative Tract Map. The key is the applicant representation and the project will move forward in that capacity. �.3 PARepurts - PC`t.2009\2-24-09Abbreviated Draft Minutes 1-21-09.duc 3 Planning Commission Minutes January 27, 2009 Commissioner Quill asked if the Planning Commission had any jurisdiction over the CC & R's and if there would be the opportunity to place a restriction on this development that it remain an adult community. Assistant City Attorney Houston said among other things that would be correct. He then explained attorney involvement in the review of CC & R's and the fact they are typically reviewed with respect for certain obligations such as those included in a condition of approval. Chairman Alderson asked if the plans had been approved by the Fire Department. Principal Planner Sawa stated they had reviewed them and they did have some concerns which were mitigated. Chairman Alderson asked about bonding for the street improvements and what assurance the neighborhood would have that these improvements would be completed. He wanted to know what type of security the neighborhood had to make sure these improvements were completed in a timely manner. Planning Director Johnson responded historically security is done at the time of the final map. He then explained the procedures in requiring security. Chairman Alderson asked if the dirt would be imported or exported and how much. Applicant's representative, Chris Bergh, MDS Consulting, 78- 900 Avenue 47, Suite 208, La Quinta, introduced himself and responded 30,000 yards would be imported. Chairman Alderson echoed Commissioner Quill's concerns about this remaining an active adult community. Assistant City Attorney Houston said a conditional of approval has to have a nexus to the development that's being proposed and the land use. He was not aware of any authority that would allow the imposition of that as a condition. However, since it was a concern to the Commissioners he suggested they could ask the applicant, on the record, whether it was their intention to develop this project as an active adult complex. This would not provide full legal protection for the City, but the response would at least be on the record. Chairman Alderson asked if there were any questions of staff. There being no further questions of the staff, Chairman Alderson asked if the applicant would like to address the Commission. 469 P:\fieperts - P012009\2-24-091Abbrewated Draft Minutes 1 2 7-09.dvc 4 Planning Commission Minutes January 27, 2009 Mr. Craig Knight, 1387 Ambassador Way, Salt Lake City, Utah, introduced himself and stated, for the record, that this would be an active adult community. He then offered to answer any questions the Commissioners might have. Commissioner Wilkinson asked about the intention of including sidewalks. The applicant responded that would be addressed under landscaping and would be added at a later date. Applicant's representative, Mr. Bergh, said the sidewalks would only be located in the retention basin. Commissioner Wilkinson said there was parking on both sides of the street and that was an unsafe choice without sidewalks. There was then discussion about where the residents would have to go to walk safely. Mr. Knight explained the plans they had regarding the streets/sidewalks. Commissioner Barrows was also concerned, and asked the applicant to explain about the amenity features for this community. Mr. Knight explained what features were included. Commissioner Weber asked about the Condition 85 (now Condition 80) hard surface walking path and other amenities such as the gazebo. Mr. Knight said that would be handled by the landscape designer. He then discussed the access to the top of the retention basin and how it loops around leaving a lot of possibilities for use. Commissioner Weber was concerned about the continued use of the Washingtonian Fan Palms and asked if it was significant to utilize the palms that were already on the property. Mr. Knight responded they were trying to preserve the trees. He went into detail about the age and maintenance of the trees; ending by saying there are only ten left. Chairman Alderson concurred with Commissioner Weber's concerns. Commissioner Weber brought up the subject of walkways, trails and the Class I and It Bike Trails; as well as the use of the frontage along Monroe. He was also concerned about sustainable communities, and their access to mass transit; i.e., senior bus stops. The applicant then explained there was only a ten foot landscape strip available for use as a bus turnout. Commissioner Weber then commented on the use of cars in the future and the reduction of emissions. He went on to comment about mass transit and his concerns. Mr. Knight was in concurrence with the Commissioner's views and commented on residents using bicycles. P.\Reports - PC%,2009\2-24-09\Abbreviated Draft Minutes 1-21-09.doc G 470 Planning Commission Minutes January 27, 2009 Commissioner Quill had concerns about the sideyard setbacks for three lots which have sideyards adjacent to Trilogy and that the new houses would be too close to the Trilogy project. He made several suggestions on how to change the cul-de-sac to maximize the lots and be in better harmony with the Trilogy development. He went on to explain his concerns on various conditions due to the rear and side yard setbacks. He asked staff to clarify what the setbacks were; which staff did. Chairman Alderson suggested the applicant work with staff to see if there was a way to modify the dimensions of the lots. Staff responded it would have to be included as a condition and explained the modifications would be a bigger challenge for Lots 24 and 25; which was followed by discussion of the height differences in those two lots. Chairman Alderson commented on the curvilinear design having a more calming affect and used the Trilogy street dimensions as an example. Chairman Alderson asked if there was any public comment. Ms. Joan Coombs 81800 Eagle Claw, La Quinta, introduced herself and expressed her concern about the condition of the date palm trees. She said she understood about the expense to the applicant, but thought they should' at least be kept watered. They are an eyesore and a hazard and was surprised the Fire Department had not said anything. In addition, she commented on the elevation and asked if the applicant was going to bring in fill dirt. She added her concern about the possibility of the lights shining down into the homes in the Trilogy development. Marianne Mellin, 81400 Eagle Claw, La Quinta, introduced herself and commented on the clean-up, last year, of the shrubbery along the wall. She was excited to hear this was going to be a 55 +' development but was concerned about the large drop behind her wall. However, that would not be such a concern if the homes were kept to one story. She also voiced her concern about the speed limit remaining at 20 or 25 mph to keep down the noise levels. Other than that she thought it was a very good project and was supportive. Barbara Irwin, 60-440 Juniper Lane, La Quinta, introduced herself and asked if these homes were going to be restricted to one story as this was a major concern to her. Staff responded the applicant had not submitted the house plans yet, but traditionally age -restricted developments were usually one story. Ms. Irwin expressed her concerns about the possibility 471 P..Reports - PC`�20W2-24-MAf)tlreviated Draft Minutes 1-2l-09.dor- 6 Planning Commission Minutes January 27, 2009 of the development being sold and, if it was not conditioned, the new owner could build the two story homes. Ed Coombs 81800 Eagle Claw, La Quinta, introduced himself and said as long as it was built as presented, he would be in favor of it. He asked if there were any designs on security and if there was going to be a homeowners' association. Chairman Alderson responded there would be a homeowners' association. Mr. Coombs was very concerned about the fact there were no definite plans to look at and only a definition of the number of units per acre, but nothing else. He commented there was no information about the amenities and said the application was too vague. Mike Robinson, 61-304 Topaz Drive, La Quinta, introduced himself and said he was a retired professional planner, with over 30 years of experience, and agreed with Commissioner Quill's comments on the increase of setbacks. Secondly, since his wife had become disabled, was more sensitive to handicap issues and suggested the applicant consider installation of sidewalks and a non-traditional curb design. He pointed out this is an age -restricted community and there are no features for handicap accessibility. Chairman Alderson said a lot of the questions will be answered when the Commission reviews the forthcoming building elevations, house designs and landscape plans. Staff responded that some of them would be, the issues relating to the sidewalks, the number of stories, height, and the yard setbacks were certainly within the Commissions' purview. Commissioner Quill expressed his concern that the Commission impose conditions on the map in case the applicant was to sell the development. Chairman Alderson agreed. Mr. Knight said he was on the record as proposing this development as a 55 + adult community; which the Commission could add as a condition. He said they could accommodate the request for the specific type of curbing, but they did have a problem with the side yard setbacks on the two lots. He asked if they could work with the Planning Department to change the lots. He discussed the original grading plan and the request 472 P:•.Aepurts - PC\2009`,2-24-09\AUUrewated Draft Minutes 1-2 1-09Auc 7 Planning Commission Minutes January 27, 2009 by Public Works to change it. He explained the current situation with the trees and how he had accommodated all previous conditions imposed upon the trees and their maintenance. He said if another line of date palm trees needed to be taken out he would accommodate that, as they are willing to make further changes Staff asked Mr. Knight if he would object to the requirement of adding a condition restricting the project to 55+. Mr. Knight said he would not object and asked that it be added. Commissioner Wilkinson also expressed his concerns about Lots 24, 25, and 54, as well as the sidewalks and rolled curbs. He explained what would happen if the curbs were laid out prior to the landscaping. He said he understood a Tentative Tract Map did leave some questions unanswered. He had no conditions he would like applied other than the 55+ age group requirement. Commissioner Quill wanted to add conditions this be an age -restricted community, as defined by the California Department of Real Estate, the requirement for single story residences, the addition of four foot (minimum) sidewalks, and the use of a wedge curb design. He explained his reasons for each condition. In addition he wanted to condition Lots 24, 25, and 54 to have minimum side yard setbacks of 20 feet Next to Trilogy. Commissioner Barrows supported his comments and added her own question about the sidewalks, and asked if the setback requirements would be altered because of the Zone Change. Staff explained the changes that would occur because of the Zone Change application. Commissioner Weber recapped the previously mentioned concerns of the trees, elevations, curb/gutter, single -story issue, the age restriction issue, and the design of the dead end at Lot 54. Discussion followed about Lot 54 and what had originally been intended for that area. Discussion then followed regarding the reduction of green house emissions and State Law SB 375. Most specifically, the lack of public transportation provisions from a senior development which is not close to amenities. 473 8 P:'�.ReGorts - PC'�.7009\2-24-09\AbUreviated Draft Minutes 1-2b09.duc Planning Commission Minutes January 27, 2009 Commissioner Barrows had a concern about access to Monroe Street and the sidewalk crossings. Staff explained the proposal for sidewalks and pointed out the current and future locations. Chairman Alderson reiterated the concerns on curbing and asked if a rolled curb would be considered handicap accessible. Public Works Engineer Wimmer said the handicap accessibility is at the intersections and the rolled curbs do not meet the conditions of being handicap accessible. Commissioner Quill suggested adding a four foot area that might be able to accommodate mass transit in the deceleration lane. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. There was no further discussion and it was moved and seconded by Commissioners Barrows/Quill to approve Resolution 2009-002 recommending approval of Environmental Assessment 2008-597 as submitted. Unanimously approved. There was no further discussion and it was moved and seconded by Commissioners Barrows/Quill to approve Resolution 2009-003 recommending approval of General Plan Amendment 2008-116 as submitted. Unanimously approved. There was no further discussion and it was moved and seconded by Commissioners Barrows/Wilkinson to approve Resolution 2009-004 recommending approval of Zone Change 2008-136 as submitted. Unanimously approved. There was no further discussion and it was moved and seconded by Commissioners Quill/Barrows to approve Resolution 2009-005 recommending approval of Tentative Tract Map 31434 with the following amended or added conditions of approval: 1. (As recommended by the Public Works Director) replace Condition 22.A. 2) i) with the following: "Install traffic signal interconnection and loop detection conduit and pull boxes for future traffic signal installations at Avenue 60 and 62 along the project frontage." 2. Add a condition stating all structures in the project shall be limited to one story in height. .. 474 9 P:\Reports - PC`\.20M2-24-091Abbreviated Draft Minutes 1-27-09 doe Planning Commission Minutes January 27, 2009 3. Add a condition stating minimum four foot wide sidewalks shall be provided adjacent to the street curbs, except in areas adjacent to the retention basin where the required walking pathways are provided. 4. Add a condition stating Lots 24, 25, and 54 shall provided a minimum 20 foot interior side yard setback on the side adjacent to the project boundary. 5. Add a condition requiring rolled, or similar curb, shall be used throughout the project. 6. Add a condition, as requested by the applicant, which requires the applicant sign an agreement stating the project shall be age - restricted to 55 years and older as defined by the State Department of Real Estate. Said age -restriction shall be included in the Conditions, Covenants, and Restrictions (CC and R's) with the CC and R's reviewed and approved by the City Attorney prior to final approval of the Final Map by the City Council. Unanimously approved 475 PAReparts - PC\2009',2-24-09, Abbreviated Dratt Minutes 1-2/-09.auc 10