2009 04 21 CCOr# 4 40dja
City Council agendas are
available on the City's web page
@ www.la-quinta.org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
TUESDAY, APRIL 21, 2009
3:00 P.M. Closed Session / 4:00 P.M. Open Session
Beginning Resolution No. 2009-029
Ordinance No. 466
CALL TO ORDER
Roll Call:
Council Members: Franklin, Henderson, Kirk, Sniff, and Mayor Adolph
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CLOSED SESSION
NOTE: Time permitting the City Council may conduct Closed Session discussions during
the dinner recess. In addition, persons identified as negotiating parties are not invited into
the Closed Session meeting when acquisition of real property is considered.
1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND BRET M.
PLUMLEE, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY
EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION
54957.6 — MEET AND CONFER PROCESS.
City Council Agenda 1 April 21, 2009 001
2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R.
EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8
CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION
AND/OR DISPOSITION OF CERTAIN PROPERTY LOCATED AT THE
SOUTHEAST CORNER OF MONROE STREET AND AVENUE 53 (APNs:
767-230-001, -002, AND -003►. PROPERTY OWNER/ NEGOTIATOR:
RHKIDS, LLC, RON HAKAKIAN.
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
4:00 P.M.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. PRESENTATION OF PROCLAMATION TO THE RIVERSIDE COUNTY
DEPARTMENT OF MENTAL HEALTH IN HONOR OF MAY AS MENTAL
HEALTH MONTH.
WRITTEN COMMUNICATIONS — NONE
APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF APRIL 7, 2009.
». 002
City Council Agenda 2 April 21, 2009
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTER DATED APRIL 21, 2009.
2. RECEIVE AND FILE TREASURER'S REPORT DATED FEBRUARY 28, 2009.
3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED FEBRUARY
28, 2009, AND INVESTMENT SUMMARY REPORT FOR THE QUARTER
ENDING MARCH 31, 2009.
4. APPROVAL OF AN AGREEMENT WITH SUNLINE TRANSIT AGENCY TO
SELL PASSES AT CITY HALL.
5. APPROVAL OF AN APPROPRIATION FROM THE QUIMBY FUND FOR A
REFUND OF FEES TO AMERICAN LAND LIQUIDATORS, INC. FOR TRACT
MAP 33717.
6. APPROVAL OF AN UPDATED HOUSING RELOCATION PLAN FOR CERTAIN
REAL PROPERTY LOCATED AT 46-130 DUNE PALMS ROAD.
7. APPROVAL OF AMENDMENT NO. 1 TO THE REIMBURSEMENT AGREEMENT
BETWEEN THE CITY OF LA QUINTA AND THE COACHELLA VALLEY
WATER DISTRICT (CVWD) FOR THE ABANDONMENT, REPLACEMENT, AND
RELOCATION OF THE 6" WATER PIPELINE WITHIN THE VILLAS OF
LA QUINTA, AND APPROVAL OF CONTRACT CHANGE ORDER NO. 1 WITH
PARSAM CONSTRUCTION, INC. TO CONSTRUCT THE CVWD WELL SITE
WALL ON AVENUE 50.
8. ACCEPTANCE OF OFFSITE IMPROVEMENTS ASSOCIATED WITH TRACT
MAP 32279, MIRAGE AT LA QUINTA, STANDARD PACIFIC COACHELLA
VALLEY.
9. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE
(PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE VILLAGE
WAYFINDING SIGN PROGRAM, PROJECT NO. 2007-04.
10. ADOPTION OF A RESOLUTION APPROVING AMENDMENTS TO THE JOINT
POWERS AGREEMENT OF THE PALM SPRINGS DESERT RESORTS
COMMUNITIES CONVENTION AND VISITORS AUTHORITY.
11. ADOPTION OF CITY OF LA QUINTA 2009/2010 ECONOMIC DEVELOPMENT
PLAN. City Council Agenda 3 April 21, 2009 ^ 003
12. ADOPTION OF A RESOLUTION APPROVING THE PRELIMINARY ENGINEER'S
REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1
FOR FISCAL YEAR 2009/2010, AND ADOPTION OF A RESOLUTION
DECLARING INTENT TO LEVY ASSESSMENTS FOR LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT 89-1, AND GIVING NOTICE THEREOF.
13. APPROVAL TO AWARD A CONTRACT TO TESERRA FOR THE CITYWIDE
LANDSCAPE MAINTENANCE CONTRACT, PROJECT NO. LMC 2008-13.
14. APPROVAL TO AWARD A CONTRACT TO YOUNG ELECTRICAL SIGN
COMPANY FOR THE CITYWIDE LANDSCAPE LIGHTING MAINTENANCE
CONTRACT, PROJECT NO. LMC 2008-14.
15. APPROVAL TO EXCUSE CHAIRMAN ED ALDERSON'S ABSENCE FROM THE
MAY 12, 2009, PLANNING COMMISSION MEETING.
16. APPROVAL OF APPLICATION FOR SB 821 BICYCLE AND PEDESTRIAN
FACILITIES PROGRAM GRANT FUNDS FOR DESIGN OF SIDEWALKS
WITHIN THE VILLAGE AREA.
17. AUTHORIZATION OF OVERNIGHT TRAVEL FOR FOUR MEMBERS OF THE
CITY COUNCIL TO ATTEND THE 2009 LEAGUE OF CALIFORNIA CITIES
MAYORS AND COUNCIL MEMBERS EXECUTIVE FORUM IN SAN DIEGO,
CALIFORNIA, MAY 27-29, 2009.
18. APPROVAL OF A CONTRACT WITH FURINO/GREENE CREATIVE FOR
PROFESSIONAL MARKETING SERVICES.
BUSINESS SESSION
1. CONSIDERATION OF THE SILVERROCK RESORT 2009/2010 ANNUAL
PLAN.
A. MINUTE ORDER ACTION
2. CONSIDERATION OF A CONTRACT
HF&H CONSULTING, LLC FOR AB
2009/2010 AND 2010/2011 .
A. MINUTE ORDER ACTION
EXTENSION FOR TWO YEARS WITH
939 SERVICES FOR FISCAL YEARS
r
City Council Agenda 4 April 21, 2009 "
11m
STUDY SESSION - NONE
REPORTS AND INFORMATIONAL ITEMS
1. ANIMAL CAMPUS COMMISSION (FRANKLIN)
2. BOB HOPE CHRYSLER CLASSIC AD -HOC COMMITTEE
3. CITY COUNCIL AD HOC COMMITTEE REPORTS
4. CVAG COMMITTEE REPORTS
5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE
COMMITTEE (KIRK)
6. C.V. CONSERVATION COMMISSION (SNIFF)
7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX)
8. C.V. MOUNTAINS CONSERVANCY (KIRK)
9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH)
10. FRIENDS OF DESERT MOUNTAINS (KIRK)
11. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN)
12. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN)
13. LEAGUE OF CALIFORNIA CITIES (HENDERSON)
14. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS
AUTHORITY (HENDERSON)
15. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA)
16. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN)
17. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON)
18. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY
COMMITTEE (HENDERSON)
19. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH)
20. HISTORIC PRESERVATION COMMISSION MINUTES OF FEBRUARY 19, 2009
21. PLANNING COMMISSION MINUTES OF FEBRUARY 24, MARCH 10, AND
SPECIAL PLANNING COMMISSION/ALRC MINUTES OF MARCH 10, 2009.
22. ARCHITECTURE AND LANDSCAPING REVIEW COMMITTEE MINUTES OF
FEBRUARY 4, 2009
DEPARTMENT REPORTS
1. CITY MANAGER
A. RESPONSE(S) TO PUBLIC COMMENTS - NONE
B. UPDATE ON GREEN AND SUSTAINABLE PROGRAM
2. CITY ATTORNEY
3. CITY CLERK
A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR
4. BUILDING & SAFETY DEPARTMENT REPORT FOR MARCH 2O09
n
City Council Agenda 5 April 21, 2009'-• 005
5. COMMUNITY SERVICES DEPARTMENT REPORT FOR MARCH 2O09
6. FINANCE DEPARTMENT REPORT - NONE
7. PLANNING DEPARTMENT REPORT FOR MARCH 2O09
8. PUBLIC WORKS DEPARTMENT REPORT FOR MARCH 2O09
9. POLICE DEPARTMENT REPORT FOR MARCH 2O09
10. FIRE DEPARTMENT QUARTERLY REPORT
MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS TO 7:00 P.M.
WIT111 A ky, ■
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
PRESENTATIONS - NONE
PUBLIC HEARINGS
For all Public Hearings on the agenda, a completed "request to speak" form must be filed
with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing or appear
in support or opposition to the approval of a project. If you challenge a project in court,
you may be limited to raising only those issues you or someone else raised at the public
hearing or in written correspondence delivered to the City Clerk at, or prior to the public
hearing.
1. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION FOR
TENTATIVE TRACT MAP 36089 FOR SUBDIVISION OF 8.45 GROSS ACRES
INTO TWO LOTS FOR CONDOMINIUM PURPOSES LOCATED AT THE
SOUTHWEST CORNER OF MILES AVENUE AND SEELEY DRIVE. DOLPHIN
LA QUINTA, LLC.
A. RESOLUTION ACTION
City Council Agenda 6 April 21, 2009...,.11 006
2. PUBLIC HEARING TO CONSIDER A RESOLUTION ADOPTING THE FISCAL
YEAR 2009/2010 THROUGH 2O13/2014 CAPITAL IMPROVEMENT
PROGRAM AND MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND
SAFETY CODE SECTION 33445(a).
A. RESOLUTION ACTION
3. PUBLIC HEARING TO CONSIDER ORDINANCES AMENDING TITLE 9,
ZONING, AND TITLE 13, SUBDIVISION REGULATION TO: 1) UPDATE THE
LIST OF ZONES (9.20.010); 2) UPDATE RESIDENTIAL REAR SETBACK
(9.50.030); 3) UPDATE COVE RESIDENTIAL MINIMUM DWELLING UNIT
SIZE (9.50.030); 4) UPDATE FENCING REGULATIONS REGARDING VINYL
MATERIAL (9.50.090); 5) CORRECT THE GUESTHOUSE PROVISIONS
(9.60.100); 6) REQUIRE A SPECIFIC PLAN IN CERTAIN COMMERCIAL
ZONING DISTRICTS (9.70.030 AND 9.90.040); 7) IDENTIFY TOBACCO
AND ICE SKATING RELATED USES IN THE NON-RESIDENTIAL TABLE OF
PERMITTED USES (9.80.040); 8) ESTABLISH SUNSET PROVISIONS FOR
INACTIVE AND INCOMPLETE APPLICATIONS (9.200.070 AND 13.04.080);
9) AMEND PROCEDURES FOR MODIFICATION BY APPLICANT (9.200.090);
10) CORRECT THE FINDINGS OF APPROVAL FOR TENTATIVE TRACT
MAPS (13.12.130); 11) SPECIFY THE TIMING OF APPRAISALS FOR
PARKLAND FEES (13.48.060)P; AND 12) REMOVE TEXT REFERRING TO A
FORMER GENERAL PLAN POLICY (13.48).
A. TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING
B. INTRODUCE ORDINANCE NO. ON FIRST READING
C. TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING
D. INTRODUCE ORDINANCE NO. ON FIRST READING
4. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION
APPROVING AN INCREASE OF THE VEHICLE IMPOUND COST RECOVERY
FEE.
A. RESOLUTION ACTION
City Council Agenda 7 April 21, 2009 007
ADJOURNMENT
The next regular meeting of the City Council will be held on May 5, 2009,
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the La Quinta City Council meeting of April 21, 2009,
was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico
and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1,
on April 17, 2009.
DATED:/April 17, 2009
X
VERONICA J.6MONTECINO, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the City Council during a City Council meeting,
please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to
the City Clerk for distribution. It is requested that this take place prior to the beginning of
the meeting.
Any writings or documents provided to a majority of the City Council regarding any item
on this agenda will be made available for public inspection at the City Clerk counter at City
Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal
business hours.
City Council Agenda 8 April 21, 2009 r1 008
� D s
CF`If OF
00
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Demand Register Dated
April 21, 2009
RECOMMENDATION:
Approve Demand Register Dated April 21, 2009
BACKGROUND:
Prepaid Warrants:
82344 - 823641
82365 - 82397)
Voids)
Wire Transfers)
P/R 35681 - 35695)
P/R Tax Transfers)
Payable Warrants:
82398 - 825141
FISCAL IMPLICATIONS:
Demand of Cash - City
Demand of Cash - RDA
r�, q—dc,��
John M. Falconer, Finance Director
72,920.88
92,951.77
(12,268.99)
458,974.03
240,255.31
61,164.43
929,716.53
$1,843,713.96
$1,638,022.1 1
$205,691.85
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
"•.1) 009
CITY OF LA QUINTA
BANK TRANSACTIONS 04/01/09 - 04/14/09
04/01/09 WIRE TRANSFER - HEALTH PREMIUM $99,203 00
04/01/09 WIRE TRANSFER - PERS $2,534.06
04/01/09 WIRE TRANSFER - DEBIT SVC PYMT $143,189.49
04/03/09 WIRE TRANSFER - ICMA $14,426.60
04/03/09 WIRE TRANSFER - PERS $60,901 10
04/03/09 WIRE TRANSFER - TASC $1,077 04
04/03/09 WIRE TRANSFER - LANDMARK $137,642 74
TOTAL WIRE TRANSFER OUT $458,974 03
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c�
cE.y OF'CKF'O�`
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Receive and File Treasurer's Report
as of February 28, 2009
RECOMMENDATION:
Receive and file.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Receive and File Treasurer's Report dated February 28, 2009 for the City of La
Quinta.
CHARTER CITY IMPLICATIONS:
1►[9M
BACKGROUND AND OVERVIEW:
Receive and File Treasurer's Report dated February 28, 2009 for the City of La Quinta
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in
compliance with California Government Code Section 53645 as amended 1 /1 /86;
and is in conformity with City Code 3,08.010 to 3.08.070 Investment of Money
and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
-• 052
Respectfully submitted,
4Kb�
J M. Falconer, Finance Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Treasurer's Report, City of La Quinta
y 053 2
TieY' °s +:aQulxfw
MEMORANDUM
TO La Quetta City Council
FROM John M. Falconer, Finance Director/Treasurer
SUBJECT Treasurer's Report for February 28, 2009
DATE March 31, 2009
Attached is the Treasurer's Report for the month ending February 28, 2009. The report is submitted to
the City Council each month after a reconciliation of accounts is accomplished by the Finance Department.
The following table summarizes the changes in investment types for the month
Investment
Beginning
Purchased
Notes
Sold/Matured
Other
Ending
Change
LAIF
US Treasuries (2)
US Gov't Sponsored Enterprises (2)
Commercial Paper (2)
Corporate Notes
Mutual Funds
56,149,553
98,783,348
10,456,335
4,991,524
10,000,000
1
(4,500,000)
(2,500,000)
0
21,940
18,645
0
902
0
51,649,553
108,805,288
7,974,980
0
4,992,426
0
(4,500,000)
10,021,940
(2,481,355)
0
902
0
Subtotal
$ 170,380,760
$ 10,000,000
$ 7,000,000
$ 41,487
$ 173,422,247
$ 3,041,487
Cash 3 16,248,981 9,932,415 1 6,316,566 9,932,415
Total $ 186,629,741 $ 67,585 1 $ 7,000,000 $ 41,487 1 $ 179,738,813 $ 6,890,928
I certify that this report accurately reflects all pooled investments and is in compliance with the California
Government Code, and is in conformity with the City Investment Policy.
As Treasurer of the City of La Quints, I hereby certify that sufficient investment liquidity and anticipated
revenues are available to meet the pools expenditure requirements for the next six months. The City of
La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York
Monthly Custodian Report to determine the fair market value of investments at month end
3 3) oy
John M Falconer Date
Finance Director/Treasurer
Footnote
(1) The amount reported represents the net increase (decrease) of deposits and withdrawals from
the previous month
(2) The amount reported in the other column represents the amortization of premium/discount for the
month on US Treasury, Commercial Paper and Agency investments
(3) The cash account may reflect a negative balance This negative balance will be offset with transfers from other investments
before warrants are presented for payment by the payee at the bank
054 s
Treasurer's Commentary
For the Month of February 2009
Cash Balances — The portfolio size decreased by $6.9 million. The major reasons for the
decrease in cash were Redevelopment Agency (RDA) pass thru payments. Cash on hand was
$6.4 million which was required to pay a $5.9 million debt service payment March 1st
Investment Activity — The average maturity of the portfolio decreased by 7 days to 75 days
at the end of February. The Treasurer follows a buy and hold investment policy and has not
sold investments before maturity to take advantage of market conditions. Agency Paper was
replaced with U.S. Treasury Bills in February. The sweep account earned $138 in interest
income for the month of February and the bank fees for the month were $ 1,862 which
resulted in a net decrease of $ 1,724 in real savings.
Portfolio Performance — The overall portfolio performance decreased by twelve (12) basis
points from the prior month and ended at 1 .1 1 % for the month, with the pooled cash
investments yielding 1.23%. The portfolio yield will continue to decrease because of market
conditions and the treasurer's decision to limit reinvestments in U.S. Treasury securities due
to the credit crisis. With the average maturity of 75 days, the portfolio yield should continue
to drop downward based upon reinvestments at lower rates. The Treasurer has several longer
term investments helping to keep yields higher as interest rates decline, but they will
gradually mature and result in a lower yield. At this time last year, the portfolio was yielding
3.85% which reflects the current interest rate environment.
Looking Ahead
Due to the current liquidity crisis impacting financial and business institutions the Treasurer is
concentrating on safety first and foremost. In the short term, the Treasurer will be
maintaining LAIF balances at the maximum allowable percentage because its rate declines
slower in a declining rate environment. The Treasurer will not be investing in corporate notes,
commercial paper or GSE's due to the current economic conditions affecting the financial
markets; but instead will be investing in short term (less than one year) U.S. Treasury Bills.
Bond proceeds will be laddered in three- and six-month Treasury bills as they mature.
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City of La Quetta
Comparative Rates of d erest
Febmary 28, 2009
Monib
uly 2002
gust 2002
ept2002
ct2002
ov 2002
ec 2002
an 2003
eb 2003
ar 2003
pr2003
ay 2003
I
ns 2003
uly 2003
gust 2003
ept 2003
ct 2003
ov 2003
ec2003
an 2004
eb 2004
ar2004
pr2004
ay 2004
ne 2004
uly 2004
gust2004
pt2004
Oci2004
Nov 2004
Dec 2004
Jan 2005
Feb 2006
Mar2005
Apr2005
May2005
June 2005
FY 05106
July 2005
Augus12005
Sep12005
Oct 2005
Nov2005
Dec 2005
Jan 2006
Feb 2006
Mar2006
Apr2006
May 2006
June 2006
FY 06/07
July 2006
August 200f
Sept2006
Oc12006
Nov 2006
Dec 2006
Jan 2007
Feb 2007
Mai-2007
Apr200➢
May 2007
June 2007
FY 07/08
July 2007
August 2007
Sept200]
Oct200)
Nov200]
Dec200]
Jan 2008
Feb 2008
Mar 2008
Apr2008
May 2008
June 2008
FY 08109
July 2008
Augus12008
Sept 2008
Oct 2008
Nov 2008
Dec 2008
Jan 2009
Feb 2009
Mai-2009
Apt-2009
May 2009
June 2009
Clty of La Q 1a
Annualized Form s
Fabled Cash Fiscal A and Overall
246%
100%
2,05%
245%
127%
20]1
246%
126%
210%
100%
209%
232%
100%
202%
223%
100%
180%
211%
080%
162%
199%
059%
174%
201%
075%
178%
198%
072%
176%
186%
073%
154%
1 )3%
049%
140%
i 66%
052%
143%
165%
045%
135%
165%
049%
12 1
159%
048%
136%
164%
048%
138%
167%
057%
141%
158%
030%
137%
165%
030%
138%
150%
050%
133 %
150%
050%
133%
154%
050%
136%
169%
O47%
162%
173%
050%
168%
173%
050%
157%
1 79%
1 07%
1 68%
179%
114%
172%
1 79%
1 43%
173%
189%
223%
208%
200%
225 %
212%
216%
226 %
222%
216%
267%
243%
227%
269%
249%
247%
270%
258%
259%
310%
283%
265%
311%
287%
264%
311%
281%
307%
348%
320%
333%
351%
334%
370%
353%
355%
381%
363%
367%
411%
400%
406%
414%
401%
409%
421%
445%
431%
430%
446%
437%
467%
448%
460%
474%
498%
483%
493%
500%
496%
494%
501%
497%
498%
501%
499%
500%
502%
5010
504%
503%
503%
508%
504%
506%
518%
512%
516%
519%
513%
517%
521%
503%
515%
520%
514%
515%
620%
505%
516%
519%
488%
510%
521%
490%
512%
517%
485%
508%
516%
486%
506%
511%
485%
502%
503%
46%
496%
495%
343%
445%
458%
333%
422%
412%
324%
385%
407%
283%
367%
345%
327%
341%
314%
327%
317%
309%
194%
286%
299%
1.93%
271%
316%
192%
288%
281%
192%
264%
266%
261%
261%
238%
236%
236%
160%
018%
142%
136%
018%
123%
123%
018%
111%
Average
ill
139
121
109
163
13➢
131
117
92
74
123
131
110
80
121
98
117
140
120
155
137
137
209
214
1➢2
167
112
113
145
109
104
120
93
64
113
73
84
]6
65
96
68
112
]3
110
92
6]
78
95
48
53
67
62
80
64
45
67
42
32
85
129
109
129
116
99
123
96
86
14
82
63
80
62
51
3]
29
64
116
82
]5
But Noteonth Cloyed, Two Year73%64%62%55
%29%27%16%20%18%17%10%6%8%6%1%4%3
T
%9%0%1%1%9%
138%
173%
1 74%
1 78%
195%
2 04%
2 37%
2 56%
256%
285%
285%
309%
311%
322%
354%
3 69%
3 75%
375%
4 16%
420%
444%
458%
463%
4 74%
484%
511%
506%
4 97%
500%
496%
4 94%
4 90%
498%
495%
4 88%
4 84%
481%
481%
4 80%
4 59%
4 00%
3 96%
3 34%
339%
231%
2 07%
1 50%
170%
192%
214%
170%
188%
229%
275%
169%
189%
214%
238%
142%
179%
196%
200%
090%
140%
172%
160%
015%
049%
104%
125%
005%
025%
059%
088%
015%
035%
043%
088%
030%
050%
061%
088%
2 18%
2 08%
213%
207%
1 45%
0 9➢%
031%
048%
2 59%
260%
249%
230%
231%
210%
1 95%
198%
1 86%
1 80%
170%
1 65%
1 63%
64 %
60 %
1 57%
1 55%
1 53 %
1 44%
1 47%
145%
1 43%
1 43%
1 60%
1 67%
77%
89%
200%
213%
2 26%
237%
23 %
272%
286%
2 97%
308%
318%
3 32%
346%
364%
381%
3 96%
404%
4 14%
431%
4 56%
4 70%
485%
495%
502%
510%
513%
513%
516%
518%
521T.
522%
525%
525%
526%
525%
523%
514%
496%
4 80%
462%
4 16%
3 78%
340%
307%
2 89%
279%
2 78%
2 77%
2➢1%
2 57%
2 35%
205%
1 87%
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12
ceity/ 4 Xi& Qumraj
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Receive and File Revenue and
Expenditure Report for February 28, 2009 and
Investment Summary Report for the Quarter Ending
March 31, 2009
RECOMMENDATION:
Receive and File.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
AGENDA CATEGORY:
BUSINESS SESSION: _
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Receive and File the Statement of Revenue and Expenditures for February 28, 2009
and Investment Summary Report for the Quarter ending March 31, 2009 for the
City of La Quinta.
064
Respectfully submitted,
elf—
o n M. Falconer, Finance Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Revenue and Expenditures for February 28, 2009 and
Investment Summary Report dated March 31, 2009
065 2
CITY OF LA QUINTA
REVENUES -ALL FUNDS 07101/2008 - 0212812009
FUNDS
ADJUSTED
BUDGET
RECEIVED
%
RECEIVED
General
$43,282,52300
$19,500,42635
45.10%
Library
2,628.60000
0.00
0.00%
Gas Tax Revenue
988,800.00
526.133.69
5320%
Federal Assistance
186,11000
6,885.00
3.70%
JAG Grant
0.00
000
0.00%
Slesf (Cops) Revenue
100.500 00
250.00
0.20 %
Indian Gaming
214,826.00
101,985.73
47,50%
Lighting 8 Landscaping
927,900.00
499,750.06
53,90%
RCTC
4,063,26800
1,238,23807
30.50%
Development Funding
000
000
0,00%
Crime Violent Task Force
81,489.00
56.704.59
69 60%
AS 939
27,500.00
15,85360
57.60%
Quimby
253,90000
168,30799
66.30%
Infrastructure
6,000.00
4,433.83
73.90%
Proposition lB
1,223,80300
612,915.42
50A0%
South Coast Air Quality
53,400 00
28,516 95
53 40%
Transportabon
993,000.00
771,390.07
7770%
Parks 8 Recreation
60,000 00
47,722 00
79.50%
Civic Center
100,00000
89,20277
89.20%
Library Development
30,000.00
23,77107
79.20%
Community Center
35,000.00
16.533.82
4720%
Street Facility
40,300 00
27,832 03
69,10%
Park Facility
4,000.00
2,270.00
56.80%
Fire Protection Facility
20,000 00
12,563.30
62.80%
Arts In Public Places
152,044.00
136,630 80
89.90%
Interest Alloce6on
0.00
482,409.76
000%
Capital Improvement
120,279,517.00
18,656,910 26
15 50%
Equipment Replacement
773,88100
753,75340
97.40%
Information Technology
524.201.00
510,420.26
97.40%
Park Equipment 8 Facility
447,694 00
432,063 50
96.50%
SilverRock Goff
3,369,30100
1,734,937.29
51.50%
SilverRock Goff Reserve
71,386 00
1,86917
2.60%
LQ Public Safety Officer
2,425.00
2,225.93
91 80%
La Quinta Financing Authority
6,611,444.00
4,314,888.13
65,30%
RDA Project Area No. 1
66,726,729 00
33.238,602 93
49 80%
RDA Project Area No. 2
32,016,346.00
15,759,993.14
49.20%
Total
1 $286.295,889.00
$99,776,390.91
3490%
066 s
CITY OF LA OUINTA
EXPENDITURES - ALL FUNDS
BUDGET
EXPENDITURES
ENCUMBERED
BUDGET
PERCENT
FUNDS
snare
Library
1,762.207 00
22133468
0.00
000
1,540,87232
70821100
126%
377%
Gas Tax
1,136,88700
186,11000
42B,67600
23,96785
000
162:142.15
129%
Federal Assistance
000
000
000
000
00%
JAG Grant
123,07800
000
000
123,07027
%
Slesf(Caps) Revenue
214.82600
101,98573
000
112,84027
7
475%
Indian Gaming
927,90000
618,59989
000
309,30011
667%
Lighting B Landscaping
3,744,87700
919,84707
000
2,825,02993
246%
RCTC
000
000
000
000
00%
Development Agreement
52,100 00
24,698 37
000
27,401 63
47.4%
CV Violent Crime Task Force
60,18800
000
000
60,18800
00%
AS 939
9,030,13100
66,300.90
000
8,963,83010
07%
Quimby397,67600
0.00
000
397,57600
00%
Infrastructure
1,223,80300
611,70000
000
612,10300
500%
Proposition 16
2M,991
000
South Coast Air Quality
8,37,500100
"8,801
2,18,17423
000
36,140.
5,19,3250.81
296
Transportation
34,040
18,1664
000
16,0475
485%
485%
Recce
43475000
24.64326
000
57.1%
Civic Center
480 000
23,000
000
25,10fi 73
25,0673
485%
LibraCenter
Library Development
000
000
053
02%
Community Center
2,484,56300
5,0000
020
000
2,479,53800
00%
Street Facility
000
,400
000
000
00%
Pent Facility
23,,200
11,,3972
000
9
FireAds
6900000
226000
000
69,802723
4600280
325%
325%
Ads In Public Places
In Public
000
0,9
000
000
00%
Interest Allocation
12888,64
1120,7198610
1022530
101,1.7008515,824 31
136%
Capdallmproplace
OD
66,000
Equipment Replacement
627,82700
251,64846
37,1788
39.096 54
401%
451%
Information Technology
109.56500
49,388 8
427,9240
088
1,000
SQ09625
Park Maintenance Facility
325.050
4,320.09500
2,727,92406
000
1,597,17094
631%
631%
SilverRock Res
0.00
000
000
000
0.0%
SilverRock Reserve
2,00000
0.00
27.314
00%
LO Public Safety Officer
6,612,24400
4,92
4,324,92938
000
2,287,3142
La Ouinta Financing Authority
121,456,30600
38,187,19138
000
83,269,11462
314%
314%
RDA Project Area No 1
45,620,91900
25,920,32988
000
19,700,58912
568%
RDA Project Area No 2
oa
067 4
CITY OF LA QUINTA
07/01/2008-0212812009
GENERAL FUND REVENUES DETAIL
ADJUSTED
REMAINING
%
BUDGET
RECEIVED
BUDGET
RECEIVED
TAXES:
Property Tax
2,838,600.00
1,122,1045E
1,716,495.42
39.530%
No Low Property Tax Distribution
3,554,125.00
2,192,360.86
1,361,764 14
61 680%
Statutory Tax
274,069.00
254,20889
19,86011
92.750%
Sales Tax
6.029.400.00
2,970,102.28
3.059,29772
49.260%
Sales Tax Reimbursement
2,202,600.00
1.190.55514
1,012,044 86
54 050%
Document Transfer Tax
573,760.00
280,991.49
292,76851
48.970%
Transient Occupancy Tax
5,320,000.00
1,917,276.43
3.402,723.57
36.040%
Transient Occupancy Tax- Mitigation Measures
305,400.00
7,751 37
297,648.63
2,540%
Franchise Tax
1687400.00
753,134.70
934,26530
44630%
TOTAL TAXES
22,785,354.00
10,688.48574
12.096,868.26
46.910%
LICENSE & PERMITS:
Business License
279,20000
182,504.40
96,695.60
65370%
Animal License
19.70000
15,983.50
3,716.50
81A30%
Building Permits
248,451.00
238,754 20
9.696.80
96.100%
Plumbing Permits
37,523.00
28,093.25
9,429.75
74.870%
Mechanical Permits
21,18400
18,594.80
2,589.20
87.780%
Electrical Permits
24.38300
31,579.05
(7,196.05)
129510%
Garage Sale Permits
10.700.00
9,840.00
860.00
91.960%
Misc Permits
70939.00
7140156
(462,56)
100.650%
TOTAL LICENSES & PERMITS
712,080.00
596,750 76
115,329.24
83 800%
FEES:
Sale of Maps & Publications
2,100.00
1,71304
386.96
81 570%
Burrtec Admn Cost Reimb/AB939
0.00
58.87150
(58,871,50)
0.000%
Community Services Fees
329,414.00
284.597.87
44,818 13
86 400%
Finance
250.00
680.00
(430,00)
272.000%
Bldg & Safety Fees
265,971.00
173,918.12
92,052 88
65.390 %
Community Development Fees
70,000.00
57,72470
12,275.30
82460%
Public Works Fees
401,200 00
281,68850
119,511.50
70 210%
TOTAL FEES
1,068,935.00
859,193.73
209.74127
80.380%
INTERGOVERNMENTAL
Motor Vehicle In -Lieu
3,942,100.00
1,972,618A4
1,969,48156
50040%
Motor Vehicle Code Fines
94,500 00
62,881.82
31,618.18
66.540%
Parking Violations
59,500.00
33,608.00
25.692.00
56,480%
Misc. Fines
116,000.00
116,11Z05
(117.05)
100.100%
AB939
92.30000
0.00
92,300.00
0.000%
Federal Govt Grants
5,40000
0.00
5,400.00
0.000%
County of Riverside Grant
4,645,841.00
164.397 72
4,481,443 28
3 540%
State of California Grant
39,562 00
4,21544
35,346 56
10.660%
Fire Services Credit
5,053,10000
2,146,604.85
2.906,495.15
42,480%
CVWD
16,800.00
000
16,80000
0000%
CSA152 Assessment
23866400
238,66371
0.29
100.000%
TOTAL INTERGOVERNMENTAL
14,303.76700
4,739,107.03
9.564,659.97
33130%
INTEREST
4,037,478.00
2,479,188.69
1.558,289.31
61400%
MISCELLANEOUS
Miscellaneous Revenue
10,900.00
27,816.98
(16,91698)
255.200%
Assmnt Dist Surplus
0.00
1,015.34
(1,015.34)
0,000%
Other Mitigation Measures
0.00
0.00
0.00
0000%
Litigation settlement
000
0.00
0.00
0.000%
Cash Over/(Short)
5000
(2.65)
52.65
-5 300 %
TOTAL MISCELLANEOUS
10,950.00
28,829.67
(17,679.67)
263280%
TRANSFER IN
363,959 00
108.870.73
255.088 27
29.910%
TOTAL GENERAL FUND
43.282.523.00
19,500,426.35
23,782.096.65
45,050%
CITY OF LA QUINTA
07/01/2008 - OV2812009
REMAINING
GENERAL FUND EXPENDITURE SUMMARY
ADJUSTED
BUDGET
EXPENDITURES
ENCUMBERED
BUDGET
BY DEPARTMENT
GENERAL GOVERNMENT:
LEGISLATIVE
1,5101 ,42200
507,071 20
000
504,35080
CITYMANAGERS OFFICE
00
315,30754
000
46,637503
1,56Q29342
000
895,34308
895,34304
SERVICES
MANAGEMENTSERVICN
MANAGEMENT
1,61839900
1,67839900
120985342
503854
40I'M350704
TOTAL GENERAL GOVERNMENT
UV
5
759,48300
4579741
000
30050842
CITY CLERK
TOTAL CITY CLERK
842
COMMUNITY SERVICES
PARKS& RECREATION ADMINISTRATION
1, 31161100
686,45496
2,D9929
623,05675
SENIORCENTER
417:10200
268,00279
000
149,09921
PARKS& RECREATION PROGRAMS
206,77900
135,76143
000
71,01757
LIBRARY
1,432,29600
320,75089
000
1.11154511
MUSEUM
292,11000
122,22858
219%
169,66144
PARK MAINTENANCE
1.421331 DO
103940289
3/192811
TOTAL COMMUNITY SERVICES
927
FINANCE:
FISCAL SERVICES
1,40251200
638,66641
000
386,38587
CENTRAL SERVICES
402,51100
26860041
000
13397059
TOTAL FINANCE
BUILDING & SAFETY:
BUILDING & SAFETY -AOMIN
436,816
275,391
000
161,42494
99797500
633,19962
000
64
348,06538
CODEBUILDING
CODE
633,9W 64
000
ANIMAL CONTROL
CONTROL
4060/000
406,01000
5, 00
248,93831
2,185,7959
000
157.07136
36
925,39569
2,969.97804
FIRE
EMERGENCYSERVICESBUILCES
155774384
85,79596
000
0Do
59,97804
377:02, 25
CIVIC CENTER BUILDING -OPERATIONS
260'19000
1,26019000
90987375
000
TOTAL BUILDING 8 SAFETY
POLICE:
POLICE SERVICES
12,224,91000
4,528,47544
28,58233
7,667,85223
TOTAL PUBLIC SAFETY
COMMUNITY DEVELOPMENT:
COMMUNITY DEVELOPMENT -ADMIN
1,554,78600
5440
000
1,ISQ23113
CURRENT PLANNING
825,08600
M312
44026312
0600
30 1.484,92288
TOTAL COMMUNITY DEVELOPMENT
PUBLIC WORKS:
ADMINISTRATION
882,895.00
417,U5 68
19,084 40
446,25492
PWORKSMENT
DEVELOPMENT&TRAFFIC
DEVELOPMENT
1475,141850 00
974.40299
165
14,90000
481,29336
2483,29336
MAINT/OPERATIONS- STREETS
MAINT/OPERATIONS-
2,071,25400
2,071,25400
234,701.38
1,23d,70152
4,96000
,86848
TRAFFIC
MAINT/OPERATIONS- TRAFFIC
826, 18900
506,36052
96000
31
318,B6648
CONSTRUCTION MANAGEMENT
918,48700
56279052
000
355,69648
TOTAL PUBLIC WORKS
5.890,97500
861,23294
000
5,029,74206
TRANSFERS OUT
GENERAL FUND REIMBURSEMENTS
(5,934,349 00)
(2.45112307)
000
(3,483,225 93)
NET GENERAL FUND EXPENDITURES
4603331900
2079428063
7832619
25,160,71218
••-" 069 s
CITY OF LA QUINTA
07/01/2008 - 02128/2009
ALL OTHER FUNDS REVENUE DETAIL
ADJUSTED
REMAINING
%
BUDGET
RECEIVED
BUDGET
RECEIVED
LIBRARY:
County of Riverside
2,628,800.00
0.00
2,828,600.00
0.000%
Contributions
0.00
000
000
0000%
Interest
0 00
000
0.00
0.000%
TOTAL LIBRARY
2.628.60000
0.00
2,628.600.00
0.000%
GAS TAX REVENUE:
Section 2105
197,40000
115.859.54
81,54046
58690%
Section 2106
131,300.00
70,674 50
60,625 50
53.830%
Section 2107
262,100 00
151.672.45
110.427.55
57.870%
Section 2107 5
000
0.00
0.00
0.000%
Traffic Congestion Relief
392,00000
185,040.59
206,95941
47200%
Interest
6,000.00
2,886.61
3,11339
48.110%
TOTAL GAS TAX
9 88 800.00
526.13369
462,666.31
53 210%
FEDERAL ASSISTANCE REVENUE:
CDBG Grant
186,110.00
6,88500
179,225.00
3.700%
Interest
000
000
000
0,000%
TOTAL FEDERAL ASSISTANCE
166,110 00
6,88500
179.225 00
3 700%
JAG GRANT
Grant Revenue
0.00
0.00
0.00
0.000%
Interest
0.00
0.00
0.00
0.000%
TOTAL JAG GRANT
0.00
0.00
0.00
0.000%
SLESF(COPS)REVENUE:
SLESF (Cops) Funding
100,000 00
000
100,000 00
0.000%
Interest
500.00
250.00
250.00
50.000%
TOTAL SLESF (COPS)
100 500.00
250.00
100,250.00
0.250%
INDIAN GAMING
Grant revenue
212,826.00
101,985.73
110,840.27
47920%
Interest
2,00000
000
2,00000
0.000%
TOTAL INDIAN GAMING
214.826 00
101.985.73
112,840.27
47.470%
LIGHTING 8 LANDSCAPING REVENUE:
Assessment
927.900.00
499,750.06
428,149.94
53.860%
Developer
0.00
0.00
0.00
0,000%
Interest
000
0.00
0.00
0000%
TOTAL LIGHTING & LANDSCAPING
927,900.00
499,750 06
428,149 94
53 860%
RCTC
RCTC Funding
4,063,268.00
1,238,238.07
2,825,029.93
30.470%
Transfer in
0.00
0.00
0.00
0.000%
TOTAL RCTC
DEVELOPMENT AGREEMENT FUND
Mitigation Measures
000
000
0.00
0.000%
Interest
000
000
0.00
0000%
Transfer in
000
0.00
000
0000%
TOTAL DEV AGREEMENT
0.00
0.00
000
0000%
CRIME VIOLENT TASK FORCE
Member Contribution- Carryover
40,536.00
29,95200
10,58400
73890%
Grant revenue -JAIB
26.600.00
17,46357
8,136.43
68.220%
CLET Line
3,10000
2,28527
814.73
73.720%
Asset Forfeiture -State Adjudicated
8,75300
5,000.00
3,753.00
57.120%
Interest
3.500.00
2,003.75
1.496.25
57.250%
TOTAL CRIME VIOLENT TASK FORCE
81.48900
58 704.59
24.784 41
69 590%
AS 939 REVENUE:
AS 939 Fees
0.00
0.00
0.00
0.000%
Interest
27,500.00
15,85361
11,64640
57.650%
TOTAL AS 939
QUIMBY REVENUE:
Quimby Fees
53,90000
530.00 0
40.00
Donations
0.00
0.00
0.00
0.000%
0.000%
Interest
200,000.00
114,45349
85,546 51
57 230%
TOTAL QUIMBY
INFRASTRUCTURE REVENUE:
Utility refund
0.00
0.00
000
0,000%
Interest
6,000.00
4,433.83
1,566.17
73.900%
Transfer in
0.00
0.00
0.00
0.000%
TOTAL INFRASTRUCTURE
6.00000
4.43383
1,56617
73900%
PROPOSITION 1 B - SB 1266
Prop lB Grant
1,218,71300
607.825.00
610,888.00
49.870%
Interest
609000
5090.42
(0.42)
;? o%
TOTAL PROPOSITION 1IS
�,'1Z3,SD3D0-6If,ST53
iu,00r.o
...n 0 70
07/0112008 - 02/28/2009
CITY OF LA QUINTA
ADJUSTED
REMAINING
%
ALL OTHER FUNDS REVENUE DETAIL
BUDGET
RECEIVED
BUDGET
RECEIVED
SOUTH COAST AIR QUALITY REVENUE:
S.0 A Q. Contribution
48,900.00
25,649.62
23,250.38
52.450%
MSRC Funding
0.00
0.00
000
0000%
Street Sweeping Grant
0.00
0.00
0.00
0.000%
Interest
4,50000
2,867.33
1,63267
63720%
TOTAL SCAQ
63.400.00
28,616 95
24 883.05
53.400%
TRANSPORTATION
Developerfees
850,000.00
693.292.78
156,70722
81560%
Interest
143.000.00
78,097.29
64,902.71
54.610%
Transfer in
000
0.00
0.00
0.000%
TOTAL TRANSPORTATION
993.000.00
771,39007
221,609.93
77.680%
PARKS & RECREATION
Developer fees
60,00000
47,722.00
12,27800
79.540%
Interest
0.00
0.00
0.00
0.000%
Transfer in
000
0.00
000
0 000%
TOTAL PARKS & RECREATION
60,000 00
47,722.00
12,278 00
79 540%
CIVIC CENTER
Developer fees
100,000.00
89,202.77
10,797.23
89.200%
Interest
0.00
000
0.00
0.000%
Transfer in
000
0.00
0.00
0 000%
TOTAL CIVIC CENTER
100,00000
89,202.77
10,79723
89200%
LIBRARY DEVELOPMENT
Developerfees
30,000.00
23,771 07
6,22893
79 240%
Interest
000
000
0.00
0.000%
Transfer in
0.00
0.00
000
0.000%
TOTAL LIBRARY DEVELOPMENT
30.000 00
23,771.07
6.22893
79.240%
COMMUNITY CENTER
Developerfees
5,000.00
3,962.00
1,03800
79240%
Interest
30,000.00
12,57182
17,42818
41910%
TOTAL COMMUNITY CENTER
35,000.00
16.533.82
18,466 18
47 240%
STREET FACILITY
Developer fees
35.300.00
24,159.24
11,140.76
68.440%
Interest
5,00000
3,672.79
1,327.21
73,460%
Transfer In
0.00
0.00
000
0.000%
TOTAL STREET FACILITY
40 300.00
27,832 03
12,467 97
69.060%
PARK FACILITY
Developer fees
2,00000
7,174.00
826.00
58.700%
Interest
2,000.00
1,096.00
90400
54.800%
TOTAL PARK FACILITY
4,000.00
2,27000
1,730.00
56.750%
FIRE PROTECTION FACILITY
Developer fees
20,000.00
12,563.30
7,436.70
62.820%
Interest
000
0.00
000
0 000%
TOTAL FIRE PROTECTION FACILITY
20,000 00
12,563.30
7,438 70
62 820%
ARTS IN PUBLIC PLACES REVENUE:
Arts in Public Places
110,000.00
100,169 70
9,830.30
91.060%
Arts in Public Places Credits Applied
0.00
000
0.00
0,000%
Insurance Recoveries
21,344.00
21,34358
042
100.000%
Donations
3,500.00
2,50000
1,000.00
71.430%
Interest
17,200.00
12,617.52
4,582.48
73.360%
TOTAL ARTS IN PUBLIC PLACES
152.044 00
136.630.80
15,413.20
89.860%
INTEREST ALLOCATION FUND:
Pooled Cash Allocated Interest
0.00
482,409.76
(482,409,76)
0,000%
Transfer In
0.00
000
0.00
0.000%
TOTAL INTEREST ALLOCATION
000
482,40976
(482,409, 6)
0.000%
». ^ 071 $
CITY OF LA QUINTA
ALL OTHER FUNDS REVENUE DETAIL
CAPITAL IMPROVEMENT FUND:
CVAG
CVWD
County of Riverside
Surface Transportation Funding
City of Indio
DSUSD
IID
RCTC
Vista Dunes Housing LLP
SB821-Bicycle Path Grant
State of California
APP Contribution
Developer Agreement Funding
Litigation Settlements
Transfers in From Other Funds
TOTAL CIP REVENUE
07/01/2008 - 0212812009
ADJUSTED REMAINING %
BUDGET RECEIVED BUDGET RECEIVED
1,240,844.00
108,62073
1,132,22327
8,750%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
10,047,21200
344,742.08
9,702,46992
3,430%
000
0.00
000
0.000%
107,500.00
107,500.00
0.00
100.000%
520,486.00
553,73060
(33,24460)
106,390%
000
000
000
0000%
520.916.00
234,90085
286,015.15
45.090%
0.00
000
0.00
0.000%
(31,49000)
000
(31,490.00)
0,000%
0.00
0.00
0.00
0.000%
690,62800
269,826.00
420,80200
39,070%
0.00
0.00
0.00
0000%
107,183,421.00
17.037,59000
90,145,831.00
15900%
120 279 517.00
18 656 910 26
101,622 605 74
318.630%
EQUIPMENT REPLACEMENT FUND:
Equipment Charges
716,881.00
716,881.00
0.00
100000%
Capital Contribution
0.00
0.00
0.00
0000%
Sale of Fixed Asset
0.00
0.00
0.00
0000%
Insurance Recoveries
0.00
5,983.27
(5,98327)
0,000%
Interest
57,000.00
30,889.13
26,110.87
54.190%
Transfers In
000
000
0.00
0000%
TOTAL EQUIPMENT REPLACEMENT
773.881 00
753.753.40
20,127.60
97.400%
INFORMATION TECHNOLOGY FUND:
Charges for services
494,201.00
494,201.00
0.00
100.000%
Capital Contribution
000
0.00
000
0.000%
Sale of Fixed Asset
000
0.00
000
0.000%
Interest
30,000.00
16,21926
13,780.74
54.060%
Transfers In
0.00
0.00
000
0000%
TOTAL INFORMATION TECHNOLOGY
524 201.00
510 420.26
13,780 74
97 370%
PARK EQUIPMENT & FACILITY
Charges for services
Interest
Capital Contributions
TOTAL PARK EQUIPMENT & FAC
SILVERROCK GOLF
Green fees
Range fees
Resident Card
Bob Hope Chrysler Classic
Merchandise
Food & Beverage
Allocated Interest Income
Transfers In
TOTAL SILVERROCK GOLF
SILVERROCK GOLF RESERVE
Interest
Transfers In
TOTAL SILVERROCK GOLF
LO PUBLIC SAFETY OFFICER FUND
Transfer In
Interest
TOTAL LQ PUBLIC SAFETY
413,394.00
413.394.00
000
100 000%
34,300.00
18.669.50
15,630.50
54.430%
0.00
0.00
0.00
0.000%
447.694.00
432,063.50
15.630.50
96.510%
2,942,684.00
1,504,449.75
1,438.234.25
51130%
103,104.00
40,15889
62,945.11
38.950%
15,000.00
18,43500
(3,43500)
122.900%
0.00
0.00
000
0.000%
308.513.00
171,89365
136.619.35
55.720%
000
000
0.00
0.000%
0.00
0.00
0.00
0000%
000
000
000
0,000%
3 369 301.00
1,734,937.29
1,634,363 71
51 490%
4,300.00 1,869.17 2,430.83 43.470%
67.086.00 0.00 67.086.00 0.000%
71386.00 1869.17 69,516.83 2.620%
2,00000 2,00000 0.00 100,000%
425.00 225.93 199.07 53160%
2,425.00 2,225.93 199.07 91.790%
. 072 s
CITY OF LA QUINTA
ADJUSTED
07/01/2008 .0212812009
REMAINING
OTHER CITY FUNDS
BUDGET
EXPENDITURES
ENCUMBERED
BUDGET
EXPENDITURE SUMMARY
LIBRARY FUND
25,OW 00
14,23000
000
1,50005
INTERESTADVANCE
6,SWOD
000
6,SWW
CAPITAL PURCHASES
1,730,707.00
793
207,OW00
OW
1,523,60907
REIMBURSE GENERAL FUND
0 0021
0 W
O W
TRANSFER OUT
TOTAL LIBRARY FUND
,
GAS TAX
CONTRACT SERVICES
49,480W
643,01400
OW
428,676 W
000
O W
29,48000
214,338 W
REIMBURSE GENERAL FUND
464 393 W
0 W
0. W
464 393 W
TRANSFER OUT
TOTAL GAS TAX FUND
FEDERAL ASSISTANCE FUND:
18611000
2396785
"21115
TRANSFER OUT
TOTAL FEDERAL ASSISTANCE FUND
JAG GRANT
TRANSFER OUT
TOTAL JAG GRANT
U W
U W
O W
0.00
SLESF(COPS)
TRANSFER OUT
TOTAL SLESF(COPS) FUND
12301800
000
000
12301800
INDIAN GAMING FUND
214,82600
101,98573
000
11284027
TRANSFER OUT
TOTAL INDIAN GAMING FUND
LIGHTING & LANDSCAPING ASSESSMENT DIST:
927,9W 00
618,59989
000
W 11
REIMBURSE GENERAL FUND
000
OW
000
coo
OW
TRANSFER OUT
TOTAL LTGILANOSCAPING FUND
RCTC
3,744,77 W
919,847 W
000
2 025029 93
TRANSFER OUT
TOTAL RCTC
3 ]44 W / W
DEVELOPMENT AGREEMENT FUND
000
000
OW
000
CONSTRUCTION
000
000
OW
000
REIMBURSE GENERAL FUND
000
0.00
OW
000
TRANSFER OUT
TOTAL DEV AGREEMENT FUND
CRIME VIOLENT TASK FORCE
52,10000
24,69
27,0
OPERATING EXPENSES
000
000
000
OOW
W
0OW
TRANSFER OUT
TOTAL GRIME VIOLENT TASK FORGE
AS 939
OPERATING EXPENSES
60,180 W
0 W
O W
000
0
60,18800
0 00
TRANSFER OUT
O W
800,
au -
TOTAL AS 939
QUIMBY FUND:
35,W0 W
0 W
0.00
35,00000
FEASIBILITY STUDY
B,99S,131 W
66,30090
000
8,9288W 10
TRANSFER OUT
TOTAL QUIMBY
00
INFRASTRUCTURE FUND
000
000
000000
CONSTRUCTION
00
000
000
00
076
REIMBURSE GENERAL FUND
39757600
000
000
397,5
TRANSFER OUT
TOTAL INFRASTRUCTURE
500
PROPOSITION 1B-SS 1266
TRANSFER OUT
TOTAL PROPOSITION 1 B FUND
1 223803 W
61130000
O W
811103 W
SOUTH COAST AIR QUALITY FUND
26,6WW
17,12
000
9, 657
PROJECT EXPENDITURES
0 00
000 W
0 00
00 0
TRANSFER OUT
TOTAL SOUTH COAST AIR QUALITY
0 DO-
TRANSPORTATION
000
0.00
OW
000
PROGRAM COSTS
000
000
OW
000
CONTRIBUTION
82B499100
2448,85019
OW
5,83814081
TRANSFER OUT
TOTAL TRANSPORTATIONoa
PARKS & RECREATION
37,50000
18,17000
OW
77
19,300
INTEREST ON ADVANCE
0 00
0 00
O W
0
TRANSFER OUT
TOTAL PARKS 8 RECREATION
CIVIC CENTER
20276400
135,17600
OW
17,58B
INTEREST ON ADVANCE
202,764 W
135,176 W
0 W
0
67,SBB 00
REIMBURSE GENERAL FUND
000
000
000
000
TRANSFER OUT
TOTAL CIVIC CENTER
LIBRARY DEVELOPMENT
000
000
000
000
PROGRAM COSTS
48,75000
23,64000
000
25000
INTEREST ON ADVANCE
0 W
O W
000
000
TRANSFER OUT
TOTAL LIBRARY DEVELOPMENT
» �' 073 10
CITY OF LA QUINTA
OTHER CITY FUNDS
ADJUSTED 07/OXPENDTURE2009
REMAINING
EXPENDITURE SUMMARY
BUDGET EXPENDITURES
ENCUMBERED
BUDGET
COMMUNITY CENTER
000 000
000
000
PROGRAM COSTS
000 000
000
000
TRANSFER OUT
_
TOTAL COMMUNITY CENTER
STREET FACILITY
PROGRAM COSTS 000 000 000 000
TRANSFER OUT 248456300 502500 000 247953800
TOTAL STREET FACILITYCoo
PARK FACILITY
PROGRAM COSTS 000 0.00 000 000
TRANSFER OUT 000 000 000 000
TOTAL PARK FACILITY
FIRE PROTECTION
INTEREST ON ADVANCE 23,120 0 00 11,4061 000 11,72319
TRANSFER OUT 000 000 000,00 000
TOTAL FIRE PROTECTION OIF 23,125 uu
ART IN PUBLIC PLACES FUND
MAINTENANCE EXPENSES-APP
36.53500
000
00
OPERATING EXPENSES-APP
2,18220
000
4,352
ART PURCHASES
9.66500
259,665.00
0,00000
20,00000
0.00
39,6650
20000000
TRANSFER OUT
400,000 00
200 000 00
0 00
200 000 00
TOTAL ART IN PUBLIC PLACES
CAPITAL IMPROVEMENT FUND
PROJECT EXPENDITURES
171,007,46500
16,
/06,78243
100,621,596
PROJECT REIMBURSEMENTS TO GEN FUND
1,007,465 00
113,673 23701
113,23725
0.00
7.756
694,200
TRANSFER OUT
000
D(X
000
000
TOTAL CAPITAL IMPROVEMENT
-
EQUIPMENT REPLACEMENT FUND
OPERATING EXPENSES
879,50000
120,71000
fi6,22000
692,200,04
CAPITAL PURCHASES
9,50000
000
000
000
000
9,50000
000
TRANSFER OUT
000
TOTAL EQUIPMENT REPLACEMENT FUND
INFORMATION TECHNOLOGY FUND
OPERATING EXPENSES
62762700
25164846
000
37677654
7.
TOTAL INFORMATION TECKNOLOGY FUND
PARK MAINTENANCE FACILITY
OPERATING EXPENSES
49,36000
1,080w
9625
CAPITAL PURCHASES
22,00000
22,000.00
000
000
03
22,00000
22,000W
000
TRANSFER OUT
000
000
TOTAL PARK MAINTENANCE FAG
SILVERROCK GOLF
OPERATING EXPENSES
4,2
2,727,920
000
1,530,06
TRANSFER OUT
67000
670866600
00000
000
6706600
00
TOTAL SILVERROCK GOLF
SILVERROCK GOLF RESERVE
0.00
000
000
000
TRANSFER OUT
TOTAL SILVERROCK GOLF RESERVE
LA QUINTA PUBLIC SAFETY
CONTRIBUTIONS
TOTAL LA QUINTA PUBLIC SAFETY
200000
000
000
2,00000
074 11
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COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Approval of an Agreement with SunLine
Transit Agency to Sell Bus Passes at City Hall
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: —4
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Approve the agreement with SunLine Transit Agency to sell bus passes at City Hall.
FISCAL IMPLICATIONS:
Per an agreement approved by the City Council on February 6, 1996 and again on
October 21, 2003, SunLine bus passes have been sold at City Hall. For providing this
service, the City receives a fee per pass sold, and remits pass revenue to SunLine
monthly. The new agreement (Attachment 1) provides for compensation to the City of
La Quinta of $1.25 for each monthly pass sold; 50 cents for each ten -ticket book; and
25 cents for each day pass sold. For more than 50 passes sold in the month,
commission increases to $2.00 per pass. The compensation in this Agreement does
not change from the October 21, 2003 agreement compensation.
BACKGROUND AND OVERVIEW:
The agreement with SunLine Transit Agency has been in place since February 6, 1996,
to provide for the sale of bus passes at the Finance counter at City Hall. The City
provides this service as a convenience for City residents, and the arrangement has
worked well over the past thirteen years. The small amount of commission is
accounted for as General Fund revenue in the Finance Department.
The new agreement (Attachment 1) provides for a new selling period which is now
starts on the 3rd Friday of each month and ends on the 3rd Friday of the following
month versus the current 15`" of each month. Exhibit A of the Agreement sets forth
the: (1) 31-Day Pass Fees (2) Day Pass Fees, (3) 10-Ride Pass Fees and (4) Go Pass
Bus Fees that staff will collect on Sunline's behalf.
Sunline Transit Agency is requesting that an updated agreement be approved.
» : 076
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the agreement with SunLine Transit Agency for sale of bus passes at
City Hall and authorize the City Manager to execute same; or
2. Do not approve the agreement with SunLine Transit Agency for sale of bus
passes at City Hall and do not authorize the City Manager to execute same; or
3. Provide staff with alternative direction.
Respectfully submitted,
John M. Falconer, Finance Director
Approved for submission by:
�
Thomas P. Genovese, City Manager
Attachment: 1 . Agreement for Sale of SunLine Bus Passes
077
Ea
ATTACHMENT 1
SHH11flop
INANSIT AGENCY
Agreement for the Sale of SunLine Bus Passes
AGREEMENT NUMBER: 09-0010
THIS AGREEMENT is made and entered into this day of by and
between SunLine Transit Agency ("SunLine"), a Joint Powers Authority and Public
Agency, located at 32-505 Harry Oliver Trail, Thousand Palms, CA 92376 and
City of La Quinta
referred to as "Seller").
WITNESSETH: In consideration of the services to be rendered by Seller and the
compensation to be paid by SunLine as set forth in this Agreement, the parties agree as
follows:
ARTICLE I. STATEMENT OF WORK
1.1 Seller agrees to sell transit Passes (the word "Passes" as used in this Agreement
shall be deemed to include 31-day Passes, or other such fare media as SunLine may
offer to the public) for SunLine at such rates as may be in effect from time to time at the
location(s) listed in the first paragraph of this Agreement. All sales by Seller shall be
final. Seller shall make no refunds or adjustments of sales. All Passes covered by this
Agreement are identified in "Exhibit A" attached to and made a part of this Agreement,
and as may be changed from time to time by SunLine.
1.2 Seller may cause to be displayed at Seller's expense on its premises such
advertising matter as may be supplied by SunLine.
1.3 Seller shall properly file and maintain all printed material, time schedules, folders,
circulars and bulletins supplied by SunLine and shall, to the best of its ability, furnish to
the public complete and accurate information concerning SunLine's fare and route
structures, and other general information.
1.4 Seller shall hold in trust for SunLine all Passes or other forms supplied by SunLine
for use or sale. Seller shall hold in trust for SunLine all funds collected in the sale of
Passes. Seller shall remit all unsold Passes plus the money so held in trust, less
applicable commission, as provided in Article 5 of this Agreement.
1.5 The "Current Selling Period" is hereby defined as commencing on the third Friday of
the month and continuing through the third Friday of the following month.
1 "..0 078
SunLine Transit Agency Pass Outlet agreement
3
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IflANSl1 A6fNCY
ARTICLE 2. FIDUCIARY RELATIONSHIP
2.1 The relationship between SunLine and Seller is not that of debtor and creditor, but
of trustee and beneficiary. All funds collected for the account of SunLine and all funds
derived from the sale of Passes are at all times the property of SunLine.
ARTICLE 3. INDEPENDENT CONTRACTOR
3.1 Seller is an independent contractor and not an employee or agent of SunLine within
the meaning of any workers' Compensation Law, or any law which would entitle Seller
to benefits arising out of any state or Federal employment or old age fund or similar law,
or any right or privilege extended by SunLine to its employees. Seller's authority is
limited to the purposes herein specified. Seller has no power to bind SunLine, by
contract or otherwise, except as herein provided for the sale of transportation services
for persons or property.
ARTICLE 4. INDEMNITY
4.1 Seller shall be responsible for Passes delivered to it and money collected by it for
SunLine, and will indemnify and save SunLine harmless from any loss whatsoever
relating to such Passes and monies, whether occasioned by theft or otherwise. Unless
approved in writing by SunLine in advance of any promotional use of Passes, Seller
agrees to sell Passes at the retail price established in Exhibit A, and at no other price.
ARTICLE 5. REPORTS AND PAYMENTS
5.1 Seller shall render reports of sales of Passes, shall account for SunLine funds, and
shall remit the proceeds of sales and all deposits and funds collected for the account of
SunLine within thirty (30) days of the end of each Current Selling Period. The sequence
of events under this Agreement shall be as follows:
5.1.1 On the third Friday of the month, SunLine personnel will deliver passes for that
Current Selling Period. SunLine will thereafter render an invoice for sums due for
Passes sold (or for which the vendor is otherwise responsible) during the prior Current
Selling Period. The invoice will credit Seller with Seller's compensation for sales made
the prior month. Payment of the invoice will be due within 30 days of the end of the prior
Current Selling Period. Payment can be made with a check, money order, or
Visa/MasterCard. No cash will be accepted.
2
SunLine Transit Agency Pass Outlet agreement 0 079
SHRIIHE
IRANSI! A6fNCY
ARTICLE 6. COMPENSATION
6.1 For Seller's full and complete performance hereunder, Seller shall receive as
compensation for services to SunLine, a commission which is equal to: one dollar
twenty five cents ($1.25) for each 31-day pass sold; fifty cents (500) for each ten ride
pass sold; and twenty five cents (250) for each day pass sold. SunLine shall deduct
such commission from SunLine invoices to Seller.
6.2 For the sale of fifty (50) or more 31-day passes during any reporting month, the
commission rate increases to two dollars ($2.00) per pass.
ARTICLE 7. INSPECTION OF RECORDS
7.1 Seller shall permit the authorized representative of SunLine, during reasonable
hours, to examine as to amount, Passes and other property and funds of SunLine on
hand, and to inspect and audit all records and accounts pertaining to sale of Passes as
provided in this Agreement. Seller shall maintain such books, records, data, and
documents according to generally accepted accounting principles and shall clearly
identify and make such items readily accessible to SunLine during Seller's performance
hereunder and for a period of three (3) years from the date of final payment to SunLine.
ARTICLE 8. ASSIGNMENT
8.1 This Agreement may not be assigned or transferred by Seller without SunLine's
prior written consent. In the event of the death, dissolution, or disability of Seller, this
Agreement shall terminate at the option of SunLine.
ARTICLE 9. MODIFICATION
9.1 No modification of this Agreement shall be effective unless made in writing and
signed by both parties.
ARTICLE 10. TERM
10.1 This Agreement shall become effective on the agreement date and shall continue
in full force and effect until canceled by either party upon written notice to the other
party at least thirty (30) days prior to the effective date thereof.
3
SunLine Transit Agency Pass Outlet agreement 080
5
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10.2 SunLine may terminate this Agreement earlier than thirty days notice for Seller's
default if Seller breaches any material provisions of this Agreement and fails to cure
such breach within ten (10) calendar days of receipt of written notice from SunLine. If
SunLine terminates for default, Seller shall be obligated to SunLine for the retail value of
all Passes allocated to it, less the commission for passes sold, and shall remit full
payment to SunLine within ten (10) calendar days of receipt of the Notice of
Termination.
ARTICLE 11. SCHEDULING
11.1 No provision of this Agreement shall be construed to require SunLine to continue
to operate any bus service to or from the facility of Seller or elsewhere during the term
of this Agreement, and SunLine shall incur no liability to Seller by reason of any
rerouting, rescheduling, discontinuing, or other changes in bus or other transit services
operated by SunLine.
ARTICLE 12. NOTIFICATION
12.1 All notices hereunder and communications with respect to this Agreement shall be
effective upon the mailing thereof by registered or certified mail, return receipt
requested, postage prepaid, and addressed as follows:
TO SELLER:
City of La Quinta
78495 Calle Tampico
La Quinta, CA. 92247
ATTN: MISSY MENDOZA
Telephone: (760) 777-7150
ARTICLE 13. COMPLETE AGREEMENT
TO SUNLINE:
SunLine Transit Agency
32-505 Harry Oliver Trail
Thousand Palms, CA 92276
ATTN: Director of Finance
(760)343-3456
13.1 This Agreement constitutes the complete and exclusive statement of the terms of
the Agreement between SunLine and Seller with relation to the subject matter hereof
and it supersedes all prior representations, understandings, and communications. The
invalidity in whole or in part of any provision of this Agreement shall not affect the
validity of any other provision.
4
SunLine Transit Agency Pass Outlet agreement 081
6
SHRI/Bg
TflANS/I A6fNCY
13.2 SunLine's failure to insist in any one or more instances upon the performance of
any term or terms of this Agreement shall not be construed as a wavier or
relinquishment of SunLine's right to such performance or to future performance of such
a term or terms, and Seller's obligation in respect thereto shall continue in full force and
effect. Time shall be of the essence hereunder, but Seller shall perform work and make
deliveries hereunder, only to the minimum extent consistent with delivery schedules and
other requirements herein.
13.3 Changes hereto shall not be binding upon SunLine except when specifically
confirmed in writing by an authorized member of SunLine's Administrative Staff. The
issuance of information, advice, approvals, or instructions by SunLine's technical
personnel or other representatives shall be deemed expressions of personal opinions
only and shall not affect SunLine's and Seller's rights and obligations under this
Agreement.
13.4 Should any party hereto reasonably retain counsel for the purpose of enforcing or
preventing the breach of any provision hereof, including, but not limited to, by instituting
any action or proceeding to enforce any provision hereof, for damages by reason of any
alleged breach of any provision hereof, for a declaration of such party's rights or
obligations hereunder or for any other judicial remedy, then the prevailing party shall be
entitled to be reimbursed by the losing party for all costs and expenses incurred
thereby, including, but not limited to, reasonable attorneys' fees and costs for the
services rendered to such prevailing party.
IN WITNESS THEREOF, the parties hereto execute this Agreement on the day and
year set forth above.
SELLER:
I1-YA
SUNLINE TRANSIT AGENCY
M
TITLE: TITLE:
5
SunLine Transit Agency Pass Outlet agreement 082
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7flANS/T A6fNCY
"Exhibit A"
(Page 1 of 3)
(Attachment to Agreement for the Sale of SunLine Bus Passes)
SunBus Pass Information
• Passes are good for rides anywhere on SunBus only.
• Passes are not valid on SunDial.
• Passes cannot be sold for more than the following amounts:
31-Day Passes:
Adult (18 — 59) $34.00
Youth $24.00
Seniors 60+/Disabled/Medicaid $17.00
Day Passes:
Adult $ 3.00
Youth $ 2.00
Seniors 60+/Disabled/Medicaid $ 1.50
10-Ride Passes:
Adult $10.00
Youth $ 8.50
Seniors 60+/Disabled/Medicaid $ 5.00
Go Pass (June, Jul, Aug) $30.00
• There are no refunds for the passes -all refunds for passes will be done at
SunLine's main facility in Thousand Palms.
6 SunLine Transit Agency Pass Outlet agreement " 083
8
SHRIIH9
TRANSIT asE,vcr
"Exhibit A"
(Page 2 of 3)
(Attachment to Agreement for the Sale of SunLine Bus Passes)
Pass Procedures and Commission Rates for Passes Sold
Billing will follow by mail at the net pass cost. Seller will earn the following commissions
for passes sold:
31-Dav Passes and Go Pass: (Adult, Youth, Seniors/Disabled/Medicaid) and Go Pass
$1.25 per monthly pass
(For the sale of 50 or more total 31-day and Go passes during any reporting month, the
commission rate increases to $2.00 per monthly pass.)
Day Passes:
250 for each Day Pass
10-Ride Passes:
500 for each Ten -Ride Pass
Seller is responsible for passes. Passes are just like money. They will not be
replaced.
Should Seller require additional passes (beyond the previously ordered
amount), they will be delivered as soon as possible.
Materials will be provided to the Pass Outlet to help promote pass sales,
including signage and advertising slicks.
If you have any questions regarding pass sales procedures, please call SunLine Transit
Agency at
(760) 343-3456 - ext. 124 or Customer Service 343-3451.
7 0S4
SunLine Transit Agency Pass Outlet agreement
9
SHRI/fig
TRANSIT ACENCY
"Exhibit A"
(Page 3 of 3)
(Attachment to Agreement for the Sale of SunLine Bus Passes)
Fare Media/Pass Definitions:
Adult 31-Day Pass - 31 days of consecutive, unlimited rides beginning the first day
of activation. Pass is activated using the bus farebox.
Youth 31-Day Pass - For youth between 5 and 17years. Proof of age may be
required to purchase or use the pass. 31 days of consecutive, unlimited rides beginning
the first day of activation. Pass is activated using the bus farebox.
Senior 60+/Disabled/Medicaid 31-Day Pass - For seniors (60 and over) or
persons with disabilities. Proof of age or disability is required to purchase the pass, and
driver may request proof upon usage on the bus. 31 days of consecutive, unlimited
rides beginning the first day of activation. Pass is activated using the bus farebox.
Adult Day Pass - Unlimited rides for each category as specified on Pass. No
transfers are needed. Bus farebox will validate this pass. This pass expires
at the end of the day.
Youth Day Pass - Unlimited rides for each category as specified on Pass.
No transfers are needed. Bus farebox will validate this pass. This pass
expires at the end of the day.
Senior 60+/Disabled/Medicaid Day Pass - Unlimited rides for each category
as specified on Pass. No transfers are needed. Bus farebox will validate this
pass. This pass expires at the end of the day.
10-Ride Pass — Transfers not included. Farebox will validate this pass. This pass
will expire after the 10th ride.
Go Pass — Unlimited rides for the months of June, July and August for use by youth
ages 5 — 17. Pass available for sale in advance. Pass is activated using the bus
farebox and is only valid from June 1 through August 31.
s »...� 085
SunLine Transit Agency Pass Outlet agreement
10
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40 8i
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COUNCIL/RDA MEETING DATE: April 21, 2009 AGENDA CATEGORY:
BUSINESS SESSION: _
ITEM TITLE: Approval of an Appropriation from the CONSENT CALENDAR:
Quimby Fund for a Refund of Fees to American Land STUDY SESSION:
Liquidators, Inc. for Tract Map 33717
PUBLIC HEARING:
RECOMMENDATION:
Approval of an Appropriation from the Quimby Fund of $32,130 for a Refund of
Fees to American Land Liquidators, Inc for Tract Map 33717.
FISCAL IMPLICATIONS:
Funds are available in Unallocated Quimby Fund reserves account 220-0000-
290.00-00 to fund this $32,130 refund request.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Staff received a refund request (Attachment 1) of $32,130 from American Land
Liquidators, Inc. on March 18, 2009 for the Quimby fees it paid on Tract Map 33717
APN 764-180-002 in December 2007.
The tentative tract map expired on December 20, 2007 and is no longer valid. A final
tract map has not been recorded and the requestor is entitled to a refund.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approval of an Appropriation from the Quimby Fund for a Refund of Fees to
American Land Liquidators, Inc. for Tract Map 33717; or
lip
2. Do not Approve an Appropriation from the Quimby Fund for a Refund of Fees
to American Land Liquidators, Inc. for Tract Map 33717; or;
3. Provide Staff direction.
Respectfully submitted,
I l
John M. Falconer, Finance Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1 . Refund Request
087
Fa
ATTACHMENT 1
Quadrant, Inc.
7586 Woodrow Wilson Dr.
Los Angeles, Ca 90046
(323)882-8079 (323(882-8309 Fax SerkoOuadrant(aa)sbcelobal net
March 18, 2009
Les Johnson
City of La Quinta Planning Director
and
John Falconer
City of La Quinta Finance Director
P.O. Box 1504
78-495 Calle Tampico
La Quinta, Ca 92247-1504
Re: APN 764-180-002
Tract 33717
Gentlemen,
received
MAR It 2009
On December 12, 2007 Quadrant, Inc paid the Quimby fees for the above referenced
project in the amount of $32,130 via a check by its subsidiary, American Land. The City
of La Quinta did not grant another extension for this Tract and considered it expired. At
this point we do not have any immediate plans for this project and I would like to request
a refund of the Quimby fees back to Quadrant, Inc or American Land.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Serko Khatchadourian
».." 088
3
La c
Qum&
y OF
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Approval of an Updated Housing
Relocation Plan for Certain Real Property Located
at 46-130 Dune Palms Road
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the Updated Relocation Plan for 46-130 Dune Palms Road and authorize
the City Manager to submit this Plan to the State Department of Housing and
Community Development to receive and file.
FISCAL IMPACT:
Implementing the Updated Relocation Plan will result in the expenditure of up to
$80,000 for residential relocation costs. The Redevelopment Agency appropriated
funds for these costs in January 2007, which are contained in the Capital
Improvement Program for this Project.
BACKGROUND AND OVERVIEW:
In September 2005, the Redevelopment Agency directed staff to contact property
owners in the Dune Palms Road corridor (north of the Whitewater River and south
of Westward Ho Drive) to ascertain their interest in selling their property. The
Agency was interested in purchasing six properties in this area to accommodate a
SilverRock Resort well site, to accommodate widening Dune Palms Road (the
widened roadway alignment would be within feet of the front entries of these
residences), and to develop the remaining land with affordable housing. Four of
the property owners expressed interest in selling their property; the Agency has
subsequently acquired these properties and successfully relocated these
households.
•«.) 089
The City Council previously approved a Relocation Plan for 46-130 and 46-150
Dune Palms Road and authorized the City Manager to submit this Plan to the State
Department of Housing and Community Development. The household living at 46-
150 Dune Palms Road successfully relocated in May 2007 to a La Quinta residence
within the Amelia Earhart School District. The Agency was not, however, able to
reach agreement on the terms of a property purchase transaction with the
household at 46-130 Dune Palms Road until March 2009. In order to comply with
the California Community Redevelopment Law and the California Relocation and
Real Property Acquisition Guidelines, the Agency was required to prepare an
updated relocation plan for this household. The attached Updated Relocation Plan
(Attachment 1) presents an updated relocation strategy for this household. As
required by Housing and Community Development Regulations, this Updated
Relocation Plan was circulated for a 30 day public review period on March 20,
2009. No comments were received. The next step entails City Council final
review and adoption.
The Relocation Plan presents:
• Household demographic characteristics and relocation needs based on
personal interview survey data;
• An assessment of the availability of comparable replacement housing within
the City of La Quinta and the surrounding community;
• The steps and procedures the Agency will follow to ensure a fair and
equitable relocation program; and
• An estimate of the potential relocation costs.
The data presented in the Updated Relocation Plan was compiled from interviews
conducted in February and March of 2009. When interviewed, the household
expressed a desire to remain in La Quinta or to relocate along California State
Highway 74 south of Palm Desert. The owner -occupied household is a very low—
income family, consisting of three adults, and is English speaking.
The scope of relocation benefits entails:
• Providing moving expense payments based upon the actual cost of using a
professional mover or based upon a fixed payment schedule if residents elect
to move themselves;
• A home purchase price differential payment based upon the difference
between the appraised value of the resident's home and the cost to purchase
a comparable replacement dwelling;
• Possible rental assistance for one of the adult occupants; and
• Incidental expense payments including legal, closing cost title and other
costs related to purchasing a comparable replacement dwelling.
090
The total relocation costs are approximately $75,120.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Approve the Updated Relocation Plan for 46-130 Dune Palms Road and
authorize the City Manager to submit this plan to the State Department of
Housing and Community Development; or
2. Do not approve the Updated Relocation Plan for 46-130 Dune Palms Road;
or
3. Provide staff with alternative direction.
Respectfully submitted,
r�u
Doug as R. Kans
Assistant City Manager — Development Services
Approved for submission,
Thomas P. Genovese
City Manager
Attachment: 1. Updated Relocation Plan
091
ATTACHMENT
46130 DUNE PALMS ROAD
UPDATED RELOCATION PLAN
DISTRIBUTED FOR PUBLIC REVIEW ON MARCH 20, 2009
LA QUINTA REDEVELOPMENT AGENCY
qRSG
INTELLIGENT COMMUNITY DEVELOPMENT
^ 092
46130 DUNE PALMS ROAD
UPDATED RELOCATION PLAN
LA QUINTA REDEVELOPMENT AGENCY
CONTENTS OF THIS RELOCATION PLAN
i.
INTRODUCTION................................................................................................1
A.
ASSESSMENT OF NEEDS................................................................................ 1
B.
REPLACEMENT HOUSING RESOURCES........................................................2
C.
CONCURRENT RESIDENTIAL DISPLACEMENT.............................................3
D.
TEMPORARY HOUSING.................................................................................... 3
E.
PROGRAM ASSURANCES AND STANDARDS ................................................ 3
F.
RELOCATION ASSISTANCE PROGRAM.........................................................4
G.
CITIZEN PARTICIPATION/PLAN REVIEW........................................................4
H.
RELOCATION BENEFIT CATEGORIES............................................................4
1.
PAYMENT OF RELOCATION BENEFITS.......................................................... 6
J.
APPEALS POLICY.............................................................................................6
K.
PROJECTED DATES OF DISPLACEMENT....................................................... 7
L.
ESTIMATED RELOCATION COSTS..................................................................7
•... " 093
46130 DUNE PALMS ROAD
UPDATED RELOCATION PLAN
L.A QUINTA REDEVELOPMENT AGENCY
1. INTRODUCTION
The La Quinta Redevelopment Agency ("Agency") established Project Area No. 2 in May,
1989 to provide a mechanism to remove impediments to commercial and residential
development, to address public infrastructure and facility deficiencies, and to increase and
improve the community's supply of affordable housing. Certain property along Dune Palms
Road ("Project Site") are within Project Area No. 2 and is being considered by the Agency
as a site for the development of affordable housing. This action may result in the purchase
and development of certain property within the Project Site and as a result, households will
have to be permanently displaced. The acquisition of the Project Site will be pursued
pursuant to negotiated acquisition by property owners. The location of the housing, which
is the subject of this updated plan, is generally described as being located near the
southeast corner of Dune Palms Road and Westward Ho Drive and is more particularly
described as Assessor Parcel Number 600-030-002. The location is displayed on
Attachment I and 1b.
This Updated Relocation Plan ("Plan") describes the affected building and occupants and
discusses the Relocation Assistance that will be made available to the occupants. A
previous relocation plan was prepared and adopted for this proposed displacement. As
required by Housing and Community Development Regulations (25 Cal. Code Regs.
§ 6038(d)) the purpose of this Plan is to update the previous relocation plan prior to
implementation. Rosenow Spevacek Group, Inc. ("RSG") has prepared and will administer
the Plan under the direction of the Agency and will act as the relocation consultant for this
Plan. This Plan provides the results of an updated needs assessment survey, an updated
housing resource study, and details of the Agency's proposed relocation assistance
program. Furthermore, this Plan sets forth policies and procedures necessary to conform
with statutes and regulations established by the California Relocation Assistance Law,
California Government Code section 7260 at seq. ("CRAL") and the California Relocation
Assistance and Real Property Acquisition Guidelines, Title 25, California Code of
Regulations, chapter 6, section 6000 at seq. ("Guidelines").
No displacement activities will take place prior to the required reviews and approval of this
Plan.
A. ASSESSMENT OF NEEDS
To obtain information for the update of this Plan, personal interviews were conducted with
the households living in the Project Site. The inquiries made of the households concerned
household size and composition, income, length and type of occupancy, ethnicity, home
language, disabilities/health problems, and replacement housing preferences. The
interviews were conducted on -site during February and March of 2009.
The descriptive data in this Plan is based solely on the responses provided by the
households. No attempt was made to qualify income or other information provided by
residents.
0 RSG
Page 1
C94
46130 DUNE PALMS ROAD
UPDATED RELOCATION PLAN
LA QUINTA REDEVELOPMENT AGENCY
Occupancy/Overcrowding
There is one household encompassed in this updated Plan. The household is composed of
three residents residing in a three -bedroom home. Under existing regulations, this condition
is not considered to be overcrowded.
Income
Income information was provided by the household. According to income standards for the
County of Riverside (Attachment 2), adjusted for family size as published by the United
States Department of Housing and Urban Development ("HUD"), the household is
categorized as very low income.
Ethnicity/Language
The Project Site household identified themselves as Caucasian (3). All members of the
household reported the primary language as English.
Senior/Handicapped Households
There are no seniors (62 years or older) and no handicapped individuals. The household did
not indicate that they required any special accommodations or have any specific facility
needs.
Table 1 shows some of the households' characteristics and needs.
Table 1 Housm Descn hon
Occu anc
Household Size
I Room Count
I Ethnicity
Language
1 Senoors
1 Income Levels
Owners
Tenant
Adults I Children
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The Project Site
The Project Site is situated on the southeast corner of Dune Palms Road and Westward Ho
Drive. La Quinta High School is directly in front of the Project Site and Amelia Earhart
Elementary School, and John Glen Middle School are within short driving distance. The
Project Site is located within close proximity to a community park, a Fire Station, shopping
centers, and grocery stores.
Preferred Relocation Areas and Location Needs
The Project Site household expressed a desire to remain in La Quinta or to relocate along
California State Highway 74 south of Palm Desert. The household is only interested in
home ownership. No other additional or special relocation needs (i.e. proximity to public
transportation, employment, medical facilities, public/social services and agencies,
recreational services, parks, community centers, and shopping) were expressed by the
household.
A. REPLACEMENT HOUSING RESOURCES
A resource survey was conducted in March of 2009 to identify available comparable, decent,
safe, and sanitary units available in close proximity to the Project Site. One three -bedroom
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LA QUINTA REDEVELOPMENT AGENCY
unit is required to adequately relocate the Project Site household. Replacement property
was identified in consultation with a local realtor, through internet research, and MLS
searches.
The survey focused on confirming the availability of comparable, decent, safe, and sanitary
units, which contain the required minimum number of bedrooms, an area of adequate size
for the household, and an area comparable with respect to the number of rooms and
habitable living space. Attachment 3 provides a list of comparables (as defined in
Guideline section 6008) in La Quinta based on the results of the homeowner surveys. The
replacement houses have a similar lot size and living area to the homeowner's original
property.
B. CONCURRENT RESIDENTIAL DISPLACEMENT
There are no other known projects currently underway that will compete for similar
replacement housing in the City of La Quinta.
C. TEMPORARY HOUSING
There is no anticipated need for temporary housing because relocation will not occur until
the Agency has entered binding agreements to acquire the property from the owner and
other occupants and it is expected that the owner and other occupants shall acquire
replacement housing prior to moving from the Project Site. Should such a need arise, the
Agency will respond appropriately and in accordance with all applicable laws and
requirements.
D. PROGRAM ASSURANCES AND STANDARDS
Adequate funds are and will be made available to accommodate the payment of all required
relocation benefits. Services will be provided to ensure that displacement does not result in
different or separate treatment of households based on race, nationality, color, religion,
national origin, sex, marital status, familial status, disability or any other basis protected by
the federal Fair Housing Amendments Act, the Americans with Disabilities Act, Title VI of the
Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968, the California Fair
Employment & Housing Act, and the Unruh Act, as well as any other arbitrary or unlawful
discrimination.
No one will be displaced without 90 days notice and unless "comparable' replacement
housing can be located and is available. "Comparable" housing includes standards such as:
decent, safe, and sanitary (as defined in § 6008(d) of the Guidelines); comparable as to the
number of bedrooms, living space, and type and quality of construction of the acquired unit
but not lesser in rooms or living space than necessary to accommodate the displaced
households; in an area that does not have unreasonable environmental conditions; not
generally less desirable than the acquired unit with respect to location to schools,
employment, health and medical facilities, and other public and commercial facilities and
services; and within the financial means of the displaced households as defined in
section 6008, subdivision (c)(5) of the Guidelines. The relocation program to be
implemented by the Agency conforms to the standards and provisions set forth in
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LA QUINTA REDEVELOPMENT AGENCY
Government Code section 7260 et seq., the Guidelines, California Health and Safety Code
section 33410 at seq., if applicable, and all other applicable regulations and requirements.
E. RELOCATION ASSISTANCE PROGRAM
Staff is available to assist any displaced households with questions about relocation and/or
assistance in relocating. Jon McMillen, the Acquisition Coordinator, can be contacted at
(760) 212-2322 from 8:30 am to 5:00 pm, Monday through Friday. A comprehensive
relocation assistance program, with technical and advisory assistance, will be provided to
the households being displaced. Close contact will be maintained with the households.
Specific activities will include:
Distribution of an informational brochure. (see Attachment 4)
2. Timely referrals to at least three comparable replacement units as defined above and,
if necessary, transportation will be provided to inspect potential replacement units.
3. Assistance with completion and filing of relocation claims, loan applications, and
appeals forms, if necessary.
F. CITIZEN PARTICIPATION/PLAN REVIEW
This Plan will be provided to the household and will be made available to the public for the
mandatory thirty (30) day review period. Comments to this Plan will be included as a Plan
addendum prior to submission for approval before the Agency. A copy of the approved
Plan will be forwarded to the California Department of Housing and Community
Development ("HCD").
G. RELOCATION BENEFIT CATEGORIES
Relocation benefits will be provided in accordance with the CRAL, the Guidelines, and all
other applicable regulations and requirements. Benefits will be paid upon submission of
required claim forms and documentation in accordance with approved procedures. The
Agency will provide appropriate benefits for the displaced households as required by law.
Residential Moving Expense Payments
The subject household will be eligible to receive a payment for moving expenses. Payments
will be made based upon either a fixed room count schedule or an invoice for actual
reasonable moving expenses from a licensed professional mover. The method of moving
expense payments may be selected by the household.
Fixed Payment - A fixed payment for moving expenses based on the number of rooms
containing furniture or other personal property to be moved. The fixed moving payment
will be based upon the most recent Federal Highway Administration schedules
maintained by the California Department of Transportation. (See Attachment 5)
mcm
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LA QUINTA REDEVELOPMENT AGENCY
Actual Reasonable Moving Expense Payments - The displaced household may elect to
have a licensed, professional mover perform the move; if so, the Agency will pay for the
actual cost of the move up to 50 miles and all reasonable charges for packing,
unpacking, insurance, and utility connection charges. The payment will be made directly
to the mover or as reimbursement to the displaced household.
Assistance to Homeowners
It is anticipated that one homeowner household will be displaced.
Displaced homeowners will be eligible for relocation replacement housing payments if the
following conditions are met:
a. The households has owned and occupied their unit for not less than 180 days
prior to the "Initiation of Negotiations." and
b. The households purchases and occupies a replacement unit within one year
from: (i) the date that the households receives the final payment from the Agency
for all the costs of the acquired unit - or- (ii) the date that the households vacates
the acquired unit, whichever is later.
Displaced homeowner households will receive assistance in locating a "comparable
replacement" unit and will be eligible for the following benefits:
1. Purchase Price Differential:
The displaced households will be entitled to receive an amount equal to the difference
between the price paid for the acquired unit and the amount required to purchase a
"comparable replacement" unit. The Agency will utilize a Comparative Method (as
explained in section 6102 of the Guidelines) to calculate any price differential.
Comparative Method: On a case -by -case basis, the Agency will determine the
price of a "comparable replacement" unit, which is most representative of the
acquired unit, by selecting and considering the listing price of at least three
(whenever possible) "comparable replacement" units. (25 Cal. Code Regs. Sec.
6102 (c)(1)(A)(1). )
The Price Differential is the difference between the acquisition cost of the displacement
dwelling and the lesser of the following two amounts:
• The price the displaces actually paid for the replacement dwelling; or
• The price of a comparable dwelling as determined by the Agency.
2. Other Payments:
Moreover, displaced homeowners will receive the following assistance:
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LA QUINTA REDEVELOPMENT AGENCY
(a) Payments to cover the cost between the difference of the household's current
debt or mortgage service and any increase in debt or mortgage costs necessary
to acquire a "comparable replacement" housing unit; and
(b) Incidental and reasonable one-time costs for acquiring a replacement unit,
such as escrow costs, and recording and credit reporting fees.
3. Rental Assistance Option:
If a displaced homeowner households, which has purchased and occupied its
current unit at least 180 days prior to the "initiation of negotiations," desires to rent
instead of purchase a replacement unit, the households is eligible for all the
benefits and assistance that is available to tenant households. However, such
replacement housing payments may not exceed the payments the households
would have been entitled to if it had elected to purchase a replacement unit.
4. Last Resort Housing Payments:
There is currently sufficient comparable replacement housing for homeowner
households and the Agency does not anticipate a lack of sufficient comparable
replacement housing in the near future. However, should such a situation arise, the
Agency will respond appropriately and in conformance with all applicable laws and
requirements.
H. PAYMENT OF RELOCATION BENEFITS
Relocation benefit payments will be made expeditiously. Claims and supporting
documentation for relocation benefits must be filed with the Acquisition Coordinator within
eighteen (18) months from: (i) the date the claimant moves from the acquired property; -or-
(ii) the date on which final payment for the acquisition of real property is made, whichever
is later. The Acquisition Coordinator will then submit the relocation benefit claim form to
the City Finance Department for review and payment, if appropriate. Failure to submit
claims within the 18 month period will prevent the Agency from paying such claims.
No households will be displaced until "comparable' housing is located as defined above
and in section 6008, subdivisions (c) and (d) of the Guidelines. Relocation staff will inspect
any replacement units to which referrals are made to verify that they meet all the standards
of decent, safe, and sanitary as defined in section 6008, subdivision (d) of the Guidelines.
However, no households will be denied benefits if it chooses to move to a replacement unit
which does not meet the standards of decent, safe, and sanitary housing.
1. APPEALS POLICY
The appeals policy will follow the standards described in section 6150 at seq. of the
Guidelines as supplemented by the Agency's approved Grievance Procedures (See
Attachment 6). Briefly stated, the displaced households will have the right to ask for a
review when there is a complaint regarding any of its rights to relocation and relocation
assistance, such as a determination as to eligibility, the amount of payment, or the failure to
provide a comparable replacement housing referral. The request for review must be made
within eighteen (18) months from: (i) the date the claimant moves from the acquired
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46130 DUNE PALMS ROAD
UPDATED RELOCATION PLAN
LA QUINTA REDE4EI.OPINENT AGENCY
property; -or- (ii) the date on which final payment for the acquisition of real property is made,
whichever is later. Failure to make a timely request for review will result in your request
being denied.
J. PROJECTED DATES OF DISPLACEMENT
The remaining household will receive a 90 day notice to vacate before they are required to
move. These notices are expected to be issued on or about June 1, 2009.
Relocation is expected to be completed on or about September 1, 2009.
K. ESTIMATED RELOCATION COSTS
The Agency is using the following funds for the Project:
• Project Area No. 2, Low and Moderate Housing Funds
The following estimates are for budgeting purposes only. These figures are the same as the
the original relocation plan and include the actual costs of relocation completed in the
original plan. They should not be interpreted as firm, "not to exceed" or actual entitlement
costs. These figures are based on the data obtained through occupant interviews,
replacement site availability, market rate research, and the judgment of the Agency staff.
They do not include payments to consultants or to contractors.
Any and all required financial assistance will be provided. The budget estimate is:
Table 2: Project Cost Estimate
Low Estimate High Estimate
$120,000 1 $150,000
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46130 DUNE PALMS ROAD
_ UPDATED RELOCATION PLAN
LA QUINTA REDEVELOPMENT AGENCY
INDEX OF TABLES & ATTACHMENTS
TABLES
Table 1: Housing Description
Table 2: Estimated Relocation Costs
ATTACHMENTS
Attachment 1a:
Regional Site Map
Attachment 1 b:
Project Site Map
Attachment 2:
HUD Income Category Limits for Riverside County
Attachment 3:
Housing Resource Survey — Two and Three Bedroom
Comparables
Attachment 4:
Relocation Assistance To Displaced Homeowner Occupants
(Brochure)
Attachment 5:
Fixed Payment Moving Schedule
Attachment 6:
Grievance Process
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Attachment 3: Housing Resource Survey
Three Bedroom
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Type
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Single Family
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$359,000
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$360,000
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Attachment 4:
City of La Quinta Redevelopment Agency
RELOCATION ASSISTANCE TO DISPLACED HOMEOWNER OCCUPANTS
Introduction
This booklet describes the relocation payments and other relocation assistance
provided under the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970, as amended ("URA') to most homeowners whose home is
acquired by the City of La Quinta Redevelopment Agency ("Agency"). To be eligible for
the assistance described in this booklet, you must have owned and occupied your home
for at least 180 days before the Agency offered to buy it.
If you are notified that your home will be acquired and you will be displaced, it is
important that you do not move before you learn what you must do to receive the
relocation payments and other assistance to which you are entitled.
This booklet may not answer all of your questions. If you have more questions, contact
the Agency. (Check the back of this booklet for the name of the person to contact at the
Agency.) Ask your questions before you move. Afterwards, it may be too late.
Summary of Relocation Assistance
As an eligible displaced homeowner occupant, you will be offered the following advisory
and financial assistance:
Advisory Services. This includes referrals to comparable replacement homes, the
inspection of replacement housing to ensure that it meets established standards, help in
preparing claim forms for relocation payments and other assistance to minimize the
impact of the move.
Payment for Moving Expenses. You may choose either a:
Payment for Your Actual Reasonable Moving and Related Expenses, or
A Fixed Moving Payment, or
❖ A combination of both, based on circumstances.
• Replacement Housing Payment. To enable you to buy or, if you prefer, rent a
comparable replacement home, you may choose either:
Purchase Assistance, or
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Rental Assistance.
If you disagree with the Agency's decision as to the relocation assistance for which you
are eligible, you may appeal that decision as provided by the Agency's Grievance
Procedures and state HCD Grievance Guidelines.
General Questions
Will I Be Paid For My Property Before I Have To Move?
If you reach an agreement to sell your property to the Agency, you will not be required
to move before you receive the agreed purchase price. If the property is acquired
through an eminent domain proceeding, you cannot be required to move before the
estimated fair market value of the property has been deposited with the court. (You
should be able to withdraw this amount immediately, less any amounts necessary to
pay off any mortgage or other liens on the property and to resolve any special
ownership problems. Withdrawal of your share of the money will not affect your right to
seek additional compensation for your property.)
Will I Have To Pay Rent To The Agency Before I Move?
You may be required to pay a fair rent to the Agency for the period between the
acquisition of your property and the date that you move. The rent will not exceed that
charged for the use of comparable property.
How Will I Know I Am Eligible For Relocation Assistance?
You should receive a written notice explaining your eligibility for relocation assistance.
You will become eligible for relocation assistance on the date you receive the Agency's
written offer of "just compensation" to purchase your home. You should not move
before receiving that purchase offer. If you do, you may not receive relocation
assistance.
How Will The Agency Know How Much Help I Need?
You will be contacted at an early date and personally interviewed by a representative of
the Agency to determine your relocation needs and preferences for replacement
housing and advisory services. The interviewer will ask certain questions about you and
other members of your households. It is to your advantage to provide the information
so that the Agency can assist you in moving with a minimum of hardship. The
information you give will be kept in confidence.
How Soon Will I Have To Move?
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Page 14
If possible, a mutually agreeable date for the move will be worked out. You will be given
enough time to make plans for moving. Unless there is a health or safety emergency,
you will not be required to move without at least 90 days advance written notice of (1) at
least one "comparable replacement home" that is available to you and (2) the earliest
date by which you must move.
What Is A Comparable Replacement Home?
A comparable replacement home is:
Decent, safe, and sanitary.
Functionally equivalent to your present home.
Actually available for you to buy.
Affordable.
Reasonably accessible to your place of employment.
Generally as well located with respect to public and commercial facilities, such as
schools and shopping, as your present home.
Not subject to unreasonable adverse environmental conditions.
Available to all persons regardless of race, color, religion, sex, or national origin.
What is Decent, Safe, and Sanitary Housing?
Decent, safe, and sanitary housing is housing that:
• Meets local housing and occupancy requirements.
Additionally, it is housing that:
• Is structurally sound, weather tight, and in good repair.
• Contains a safe, adequate electrical wiring system.
• Has adequate living space for the occupants.
• Has a kitchen with a sink, hot and cold running water, and connections for a stove
and refrigerator.
• Has a separate, complete bathroom with hot and cold running water and sewage
system.
• Has heating as required by climatic conditions.
s Has an unobstructed exit to safe, open space at ground level.
• Is free of any barriers that would preclude your reasonable use of the unit, if you are
a person with a physical disability.
Will The Agency Help Me Find A Replacement Home?
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Yes. You will be provided with referrals to comparable replacement housing. If
possible, you will be referred to at least three comparable replacement homes. The
maximum financial assistance for which you may qualify will be based on the cost of the
most representative comparable replacement home that is available to you. When the
Agency gives you its initial written purchase offer, it will typically inform you at that time,
or shortly thereafter, of your eligibility for relocation assistance, identifying the most
comparable replacement home and explain the maximum amount of relocation
assistance available to you.
Once the Agency representative has a clear understanding of your needs and
preferences, he or she will work with you to assure that you are given the best possible
choice of housing and offer you transportation to inspect these units.
If there is a mortgage on your present home, the Agency will refer you to lenders that
can provide mortgage financing for your new home. If the money paid for your old
home is applied to the purchase of your new home, there should not be any increase in
the number or amount of your monthly payments for mortgage interest and principal.
What If I Find My Own Replacement Housing?
You have every right to find your own replacement housing. However, before you buy
or rent, ask the Agency to inspect the unit to make sure that it is decent, safe, and
sanitary. If the housing unit is not decent, safe, and sanitary, you will not receive a
replacement housing payment.
What If I Encounter A Problem In Obtaining Housing Of My Choice?
If you encounter a problem in buying or renting housing of your choice, notify the
Agency immediately. The Agency will look into the matter and try to resolve it. You will
receive this help whether you were referred to the housing unit or found it yourself.
If you are unable to buy or rent a housing unit because of discriminatory practices on
the part of a real estate broker, rental agent, lender, or a property owner, the Agency
will help you file a formal housing discrimination complaint with the U.S. Department of
Housing and Urban Development or the appropriate State or local fair housing agency.
What Other Services Will I Receive?
In addition to help in obtaining a comparable replacement home, other assistance, as
necessary, will be provided in order to minimize the impact of your move. This
assistance may include referral to appropriate public and private agencies that provide
services concerning housing financing, employment, health, welfare, or legal assis-
tance. The range of services depends on the needs of the person being displaced.
You should ask the Agency representative to tell you about the specific services that will
be available to help you and your family.
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What Is a Payment For Actual Reasonable Moving And Related Expenses?
You are entitled to a relocation payment to cover the actual reasonable cost of your
move. If you choose a Payment For Actual Reasonable Moving And Related Expenses,
you may include in your claim the reasonable costs for:
• Transportation for you and your family.
• Packing, moving and unpacking your households goods.
• Disconnecting and reconnecting households appliances and other personal property
(e.g., telephone and cable TV).
• Storage of households goods, as may be necessary.
• Insurance for the replacement value of your property during the move and necessary
storage.
• The replacement value of property lost, stolen or damaged in the move (but not
through your neglect) if insurance is not reasonably available.
The Agency will explain all eligible moving costs, as well as those which are not eligible.
You must be able to account for any costs that you incur, so keep all your receipts.
Select your mover with care. The Agency can help you select a reliable and reputable
mover.
You may elect to pay your moving costs yourself and be repaid by the Agency or, if you
prefer, you may have the Agency pay the mover. In either case, let the Agency know
before you move.
What Is A Fixed Moving Payment?
If you choose a Fixed Moving Payment, you will receive a payment based on the
number of rooms of furniture you will be moving, as shown on the Fixed Residential
Moving Cost Schedule. The Agency has a copy of the schedule and will help you
decide whether choosing this payment is in your best interest.
If you do not have an unusually large amount of personal property to move and are
capable of moving yourself, this payment should be more advantageous to you. No
special documentation is required to support your claim. You need only move your
personal property and complete the appropriate claim form in order to receive your
payment.
I Want To Buy Another Home. How Much Purchase Assistance Will I Receive?
To help you buy a comparable replacement home, you will receive Purchase Assistance
equal to the sum of the following three costs:
Purchase Price Differential. If the cost of replacement housing exceeds the
amount the Agency pays for your present home, you may be eligible for a payment
to cover the difference. The Agency will inform you in writing of the location and
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cost of comparable replacement housing (and explain the basis of its determination)
so that you will know in advance how much assistance you may receive. That
information should help you decide how much you wish to pay for replacement
housing.
You are free to purchase any decent, safe and sanitary housing unit of your choice.
If the purchase price is less than the cost of a comparable replacement home, the
payment will be limited to the actual difference. If it exceeds the cost of a
comparable replacement home, the payment will be based on the cost of a
comparable home.
Examples: Let's say that the Agency pays $120,000 to purchase your home and
that a comparable replacement home costs $130,000.
If you pay $129,000 for a replacement home, you would receive a $9,000
differential payment (the difference between the Agency's payment for the
acquisition of your home and the cost of your replacement home).
If you pay $132,000 for the replacement home, you would receive a $10,000
differential payment (the difference between the Agency's acquisition payment
and the cost of the comparable replacement home).
Mortgage Interest Differential Payment. This amount covers the "present value"
of the additional costs required to finance the purchase of a replacement home that
result if the interest rate you must pay for a new mortgage is higher than the interest
rate on the mortgage on your present home. It also covers other debt service costs.
The payment is based on the lesser of: the mortgage balance on your present home
or your new mortgage amount. To be eligible, the mortgage on your home must
have been a valid lien for at least 180 days before the Agency's initial written
purchase offer for your home.
You should provide the Agency with a copy of your mortgage(s) as soon as possible.
Based on that information and the prevailing terms and conditions of new mortgage
financing, the Agency will compute the approximate mortgage interest differential
payment for which you will be eligible, inform you of that amount and explain the
conditions on which it is based. The payment will be made available with the
purchase price differential in a timely manner to reduce the amount you must borrow
to buy your new home.
Incidental Expenses. This amount covers those extra costs typically charged when
one buys real property, such as the cost of preparing the deed and recording fees;
the cost of title insurance, revenue stamps and transfer taxes (not to exceed the cost
for comparable replacement housing); loan application, loan origination and
appraisal fees; the cost of a credit report; and for other costs such as certification of
structural soundness, home inspection and termite inspection. It does not cover
prepaid expenses, such as property taxes and insurance.
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Remember, your total replacement housing payment is the sum of the purchase price
differential, mortgage interest differential, and incidental expenses.
To qualify for the payment, you must purchase and occupy a decent, safe and sanitary
replacement home within one year after the later of: the date you move or the date you
receive the final payment for the acquisition of your present home. However, the
Agency will extend this period for good cause.
If I Decide To Rent, Rather Than Buy, Another Home, How Much Assistance Will I
Receive?
If you decide to rent rather than buy a replacement home, you may be eligible to receive
Rental Assistance. The assistance covers a 42-month period and is computed in the
following manner.
The assistance needed for one month is based on the difference between the market
rent for your present home (including utilities), as determined by the agency, compared
to a comparable rental dwelling available on the market (including utilities). That
monthly need, if any, is multiplied by 42 to determine the total amount that you will
receive. This amount will be paid directly to you in monthly installments or other
periodic payments.
Examples: Let's say that the monthly "market rent" and average cost for utilities for
your present home are $250 and the monthly rent and estimated average utility costs
for a comparable replacement home are $350.
If you rent a replacement home for $360 per month, including estimated utility
charges, you will receive $4,200. That amount is 42 times $100 (the difference
between the market rent for your present home ($250) and the cost for a
comparable replacement home ($350)).
❖ If you rent a replacement home for $310, including estimated average monthly utility
charges, you will receive $2,520. That amount is 42 times $60 (the difference
between the "base monthly rent" for your present home ($250) and the actual cost of
your new home ($310)).
To qualify for rental assistance, you must rent and occupy a decent, safe, and sanitary
home within one year after the later of: the date you move or the date you receive the
final payment for the acquisition of your present home. However, the Agency will
extend this period for good cause. The amount of rental assistance cannot exceed the
computed purchase price differential.
Must I File A Claim To Obtain A Relocation Payment?
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Yes. You must file a claim for each relocation payment. The Agency will provide you
with the required claim forms, help you to complete them, and explain the type of
documentation, if any, that you must submit in order to receive your relocation pay-
ments.
If you must pay any relocation expenses before you move (e.g., a deposit when you
contract for the purchase of a new home), discuss your financial needs with the Agency.
You will be able to obtain an advance payment to meet these costs. An advance
payment to purchase a home may be placed in "escrow." An advance payment for
moving expenses may be paid directly to the moving contractor to ensure that the move
will be completed on a timely basis.
You must file your claim within 18 months after the date you move or receive the final
payment for the acquisition of your present home. However, it is to your advantage to
file as soon as possible after you move. The sooner you submit your claim, the sooner
it can be processed and paid. If you are unable to file your claim within 18 months, ask
the Agency to extend this period; however the Agency is not obligated to extend this 18
month period..
Be careful not to confuse this 18-month period with the 12-month period within which
you must buy or rent and occupy a replacement dwelling in order to be eligible for a
replacement housing payment.
You will be paid promptly after you file an acceptable claim. If there is any question
regarding your right to a relocation payment or the amount of the payment, you will be
notified, in writing, of the problem and the action you may take to resolve the matter.
Do I Have To Pay Federal Income Taxes On My Relocation Payments?
No. Section 216 of the URA states that you need not report relocation payments as part
of your gross income for Federal tax purposes. For information on State or local income
taxes, you should check with the State or local income tax office in your area or with
your personal tax advisor.
What If I Don't Receive The Required Assistance. Can I Appeal?
If you disagree with the Agency's decision as to your right to relocation assistance or the
amount of a payment, or the adequacy of the housing to which you have been referred,
you may appeal the decision to the Agency. The appeal procedure is spelled out in the
HCD Grievance Procedure Guidelines and the Agency's Grievance Procedures. A copy
of the Agency's procedures has been attached to the Relocation Plan.
The Agency will inform you of its appeal procedures. Your appeal must be in writing.
However, if you need help, the Agency will assist you in preparing your appeal.
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113
If you are a low- or moderate -income person and are dissatisfied with the Agency's
determination on your appeal, you may have an additional right to request
administrative review of that decision (e.g., by HUD or the State). The Agency will
explain whether this option is available.
You can expect a fair decision on any appeal. However, if you are not satisfied with the
final administrative decision on your appeal, you may seek review of the matter by the
courts.
I Have More Questions. Who Will Answer Them?
If you have any questions after reading this booklet, contact the Agency and discuss
your concerns with an Agency representative.
Agency: City of La Quinta Redevelopment Agency
Address: 78-495 Calle Tampico
La Quinta, CA 92253
Office Hours: 8:30 AM through 5:00 PM; Monday through Friday
Telephone Number: (760) 212-2322
Person to Contact: Jon McMillen
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Attachment 5: Fixed Moving Schedule
Schedule A
(Occupant Owns Furniture)
Number of Rooms
Payments
1
$
625
2
$
800
3
$
1,000
4
$
1,175
5
$
1,425
6
$
1,650
7
$
1,900
8
$
2,150
Each additional room
$
225
Source: California Department of Transportation,
Federal Highway Administration Schedules
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115
Attachment 6:
City of La Quinta Redevelopment Agency
GRIEVANCE PROCEDURES
Purpose: The purpose of the Grievance Procedures is to attempt to resolve disputes
between the claimant and the Agency at the lowest possible administrative level while affording
the claimant an opportunity to have a full and fair review of his/her case. Therefore, all relevant
evidence should be presented at the lowest level of these proceedings. In any case where such
evidence could have been presented at a lower level and the claimant failed to do so, the
relevant hearing body may, at its discretion, refer the matter back to the lower level for
consideration and determination prior to their considering such evidence. A failure to provide
evidence at a lower level of proceedings may prevent the issue or evidence from being further
reviewed, including, without limit, in judicial review for failure to exhaust remedies. These
procedures are supplemented by HCD Guidelines sections 6150-6176.
A. Right of Review
Initial Determination: Any displaced person or business who is not satisfied with a
determination as to eligibility, amount of payment, and failure by the Agency to provide
comparable permanent or adequate temporary replacement housing or the Agency's property
management practices, or not properly applying appropriate regulations, at his/her election, may
have his/her claim reviewed and reconsidered by the Agency's relocation consultant in
accordance with the following procedures.
To obtain an initial determination from the Agency's relocation consultant, claimant must
complete a Relocation Complaint form and submit it to the Agency's relocation consultant and
the City Clerk within (540) days from the date he/she moves from the acquired property or
receives final compensation for displacement from the property, whichever is later.
The Agency's relocation consultant shall provide the claimant with a full written explanation
of the determination and the basis therefore, which explanation shall be provided within three
weeks from the date of receipt of the request. The written explanation shall include a statement
of claimant's right to seek within ten (10) days further review of his/her claim by either formal or
informal review and an explanation of the steps the claimant must take to obtain this review.
The right to an informal oral presentation as provided in section B below or a formal
hearing as provided in section C below shall not be conditioned upon first obtaining an initial
determination from the Agency's relocation consultant.
B.Informal Oral Presentation
Agency Review: If the claimant feels that the written explanation provided in section A
above is incorrect or inadequate, or if the claimant desires to proceed directly to informal review,
he/she may request an informal hearing with the Community Development Director or Designee
("Director").
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(1) To obtain an informal hearing before the Director the claimant must request in
writing that the Director schedule such a hearing. Such written request shall be
Page 23
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made (i) within ten (10) days from the date of the written initial determination or, if
the claimant does not wish to request an initial determination, (ii) by submitting a
Relocation Complaint form within five hundred forty (540) days from the date
he/she moves from the acquired property or receives final compensation from the
property, whichever is later.
(a) Within fifteen (15) days from the date of receipt of claimant's Relocation
Complaint form for an informal hearing, he/she will be afforded an
opportunity to make an oral presentation, or to request a written review by
the Director of the relevant documents and written materials submitted by
the claimant.
(b) The claimant may be represented by an attorney or other person of his/her
choosing at the oral presentation hearing (at the cost of the claimant).
(c) The Director shall prepare a summary of the matters discussed and
determinations made during the informal hearing, or written review, and
serve a copy thereof upon the claimant.
(d) The Director shall review and reconsider the determination of the claimant's
case in light of:
All material upon which the Agency based its original determination
including all applicable rules and regulations;
The reasons given by the claimant for requesting review and
reconsideration of his/her claim;
- Whatever additional written material has been submitted by the
claimant; and
- Any further information which the Director may, in his/her discretion,
obtain by request, investigation or research, to ensure fair and full
review of the claim.
- The proceedings shall not be bound by any formal rules of evidence.
(2) The final determination on review by the Director shall include, but is not limited
to:
(a) The Agency relocation consultant's initial determination, if applicable;
(b) The factual and legal basis upon which the decision is based, including any
pertinent explanation or rationale; and
(c) A statement of claimant's right to seek within ten (10) days further review of
his/her claim by the City Manager and Assistant City Manager and an
explanation of the steps the claimant must take to obtain this review.
(3) The right to a formal hearing as provided in section C below shall not be
conditioned upon first obtaining an informal hearing by the Director.
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117
C. Request for Formal Review
The City Manager and the Assistant City Manager Review: If the claimant feels that the
initial determination by the Agency's relocation consultant, the Director's determination following
the informal oral hearing, or written review by the Director is incorrect or inadequate, or if the
claimant desires to proceed directly to formal review, he/she may request a formal hearing
before the City Manager and the Assistant City Manager (or, if there is no Assistant City
Manager, such other person as the City Manager may designate), acting as the Appeals Board
("Appeals Board").
To obtain a formal hearing before the Appeals Board the claimant must request in writing
that the Director schedule such a hearing. Such request shall be made (i) within ten (10) days
from the date of the Agency relocation consultant's initial determination, the Director's
determination following the informal hearing or the Director written review or, if the claimant
does not wish to request an informal hearing (ii) within five hundred forty (540) days from the
date he/she moves fro the acquired property or receives final compensation from the property,
whichever is later.
(1) Within fifteen (15) days from the date of receipt of claimants written request, he/she
will be notified of the formal hearing date. If the claimant requests additional time to
prepare material for consideration and shows good cause therefore, the hearing date
shall be continued to another date.
(2) The Appeals Board shall, at the time it gives notice of the formal hearing date, notify
the claimant that he/she has the right to be represented by an attorney or others at
his/her own expense, to present his/her case by oral or documentary evidence; the
right to submit oral or documentary evidence; the right to submit rebuttal evidence to
conduct such cross-examination as may be required for full and true disclosure of
facts; and the right to seek judicial review after having exhausted all administrative
appeal remedies.
(3) The Appeals Board shall review and reconsider the initial determination and/or the
determination made at an informal hearing taking into consideration all material upon
which the challenged determination was made, all applicable rules and regulations, the
reasons given by the claimant for requesting review, any additional relevant evidence,
oral or documentary, submitted by either the claimant or the Agency's representatives.
No evidence may be relied upon by the Appeals Board where the claimant has been
improperly denied an opportunity to rebut evidence or cross-examine a witness. The
proceedings of the Appeals Board shall not be bound by any formal rules of evidence.
(4) The Appeals Board shall make its determination within six weeks from the date on
which the formal hearing is concluded or the date of receipt of the last material
submitted, whichever is later.
(5) The Appeals Board's determination shall be made in writing and shall contain its
decision, the factual and legal basis upon which the decision is made and a statement
informing the claimant of his/her right to appeal the decision to the Agency Board as
provided below.
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•••:� 118
(6) The claimant shall be promptly served with a copy of the Appeals Board's
determination.
Review by Redevelopment Agency. Any person who believes himself/herself to be
aggrieved by any final decision of the Appeals Board may, within five (5) days after that date on
the Appeal Board's notice of such ruling or act, appeal the Appeals Board's determination to the
Redevelopment Agency Board of Directors (the "Agency") by filing with the Community
Development Director a written statement of the rulings or acts complained of and the reasons
for taking such appeal. The Director shall thereupon refer such appeal to the Agency at its next
regular meeting and the Agency shall thereupon fix a time for the hearing of said matter, which
time shall be not less than thirty (30) days from the time said appeal is presented to the Agency
by the Director. On the date thus fixed, or on the date to which said hearing shall have been
continued, the Agency shall proceed to hear and consider the evidence relating to said matter
and shall make and enter on its minutes its final determination therein. The Agency may
confirm, modify or set aside the findings of the Appeals Board, and the Agency's determination
in the matter shall be final and conclusive. No proceeding or action shall lie against the City, the
Agency, the Community Development Director, the City Manager, the Assistant City Manager
(or such appointed designee) or any member of either thereof, nor against any officer, agent or
employee of the Agency or City to review or enjoin the enforcement of its determination or
orders of the Agency made pursuant hereto, or to recover damages for carrying out such orders
in a lawful and reasonable manner, unless such action is commenced within ninety days (90)
from and after service of notice of the findings and determination of the Agency. Notice of the
determination of the Agency shall be served by the Community Development Director upon the
person, or persons, taking the appeal. The effect of any order from which an appeal is taken as
herein provided shall be suspended and of no force or effect until such appeal is fully
determined.
The claimant shall be deemed to have exhausted his/her administrative remedies upon
filing timely appeals and the Agency taking action upon his/her complaint.
E.Time Limits
General: The Community Development Director may extend any of the time limits as
permitted by HCD Guidelines section 6162 upon a showing of good cause; provided, however,
that the time periods established by these Grievance Procedures within which to timely appeal a
decision from a lower body shall not be extended. Any refusal to waive a time limit may be
reviewed in accordance with the procedures set forth in Section C above; provided, however,
any request to review shall be made within thirty (30) days from the date of receipt by claimant
of written notice that the request to extend time has been denied.
F. Review of Files By Claimant
The claimant may inspect all files and records bearing upon his/her claim or the
prosecution of the claimant's grievance, except to the extent the confidentiality of the material
sought or the disclosure thereof is protected or prohibited by law.
G.Effect of Determination
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»_: P. 119
Determinations made by the Agency Board pursuant to the paragraph entitled "Review by
Redevelopment Agency" in section C shall be applicable to all eligible persons in similar
situations regardless of whether any such eligible person seeks a review. All written
determinations shall be filed in the records of the Agency and available for public inspection.
H. Right to Counsel
Any claimant has the right to be represented by an attorney at his/her expense at any and
all stages of the proceedings set forth in this Article.
I. Stay of Displacement Pending Review
If claimant seeks to prevent displacement, the Agency shall not require the claimant to
move until at least 20 days after it has made a determination and the claimant has had an
opportunity to seek judicial review. In all cases the Agency shall notify the claimant in writing 20
days prior to the proposed new date of displacement.
J. Further Review
If the Agency denies the eligibility of a claimant for a payment, or disapproves the full
amount claimed, or refuses to consider the claim on its merits because of untimely filing, or any
other ground, the Agency's notification to the claimant of its determination shall inform the
claimant of its reasons therefore, and shall also inform the claimant of the applicable procedures
for obtaining further review of this determination.
These regulations prescribe the City of La Quinta procedures for granting administrative
relief to any person aggrieved by a determination as to eligibility for a payment authorized by the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and the State
of California Government Code Section 7260, at. seq., with regard to the obligation of the
Agency to refer such person to an adequate replacement dwelling or to any person aggrieved
by a determination as to eligibility for a payment authorized by the above legislation to provide
the opportunity for his/her application to be reviewed by the appropriate department responsible
for administering such payments.
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CFb OF'FH�'��
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Approval of Amendment Number 1 to
the Reimbursement Agreement Between the City of
La Quinta and the Coachella Valley Water District
(CVWD) for the Abandonment, Replacement and
Relocation of the 6" Water Pipeline Within the Villas
of La Quinta, and Approval of Contract Change
Order Number 1 With Parsam Construction Inc. to
Construct the CVWD Well Site Wall on Avenue 50
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _ry
CONSENT CALENDAR: /
STUDY SESSION:
PUBLIC HEARING:
Approve Amendment Number 1 to the reimbursement agreement, between the City
of La Quinta and CVWD, for the abandonment, replacement and relocation of the
6" water pipeline within the Villas of La Quinta; remove $250,000 of previously
appropriated Transportation Development Impact Fee (DIF) funding from the project
budget; appropriate $50,851 from CVWD to the project budget for the
construction of the well site perimeter wall on Avenue 50; and approve Contract
Change Order Number 1 to Parsam Construction, Inc., in the amount of $49,291,
to construct the well site perimeter wall on Avenue 50.
FISCAL IMPLICATIONS:
On March 17, 2009, the City Council appropriated an additional $354,176 of
unassigned Transportation DIF funds to the Lago La Quinta and Villas at La Quinta
Sound Attenuation Walls, Project No. 2006-02. Included within the additional
appropriation amount, $250,000 was specifically earmarked to reimburse CVWD
for the removal and relocation of the existing water pipeline at the Villas at La
Quinta. At that time, the City Council was informed that staff was still in
negotiations with CVWD to establish an appropriate cost sharing agreement for the
water pipeline relocation.
„�:; 121
Attached for the City Council's consideration (Attachment 1) is the First
Amendment to Reimbursement Agreement For The Abandonment, Replacement
and Relocation of 6" Water Pipeline Within the Villas of La Quinta. Among other
things, the agreement amendment assigns 100% of the cost to relocate the water
pipeline to CVWD, and assigns 100% of the cost to design the water pipeline to
the City of La Quinta. In addition, the agreement amendment provides additional
funding in the amount of $50,851 from CVWD for the City to construct the well
site perimeter walls on Avenue 50. Contract Change Order Number 1 for Parsam
Construction, Inc., in the amount of $49,291, to construct the well site perimeter
wall on Avenue 50 is provided for the City Council's consideration (Attachment 2).
Approval of the agreement amendment will allow $250,000 of Transportation DIF
funding to be removed from the project budget and be returned to the unassigned
Transportation DIF account for use on other projects.
Contingent upon City Council approval of the agreement amendment, the following
is the amended project funding and funding sources for the combined sound
attenuation wall project for Lago La Quinta and The Villas at La Quinta:
Transportation DIF $1,306,880
CVWD Funding $50,851
Total Funding:
$1,357,731
The following is the project budget with the well site perimeter walls included:
Professional:
$30,000
Design:
$100,508
Inspection/Testing/Survey:
$86,140
Construction - Sound Attenuation Walls:
$963,697
Construction — Well Site Perimeter Walls:
$50,851
Administration:
$55,512
Contingency:
$71,023
Total:
$1,357,731
The City has expended $18,065 on the design of the waterline. These costs were
previously included within the design budget presented above and no additional
appropriation is required.
'' 122
CHARTER CITY IMPLICATIONS:
At the time of the bid, the project was expected to be 100% funded with
Transportation DIF funds which are generated locally. Subsequently, the project
was bid without the prevailing wage requirements.
BACKGROUND AND OVERVIEW:
The proposed improvements include the installation of sound attenuation walls on
Avenue 50 adjacent to Lago La Quinta, and on Washington Street adjacent to The
Villas at La Quinta. As a water conservation measure, the project scope has been
expanded to include the installation of drought tolerant landscape improvements
within the parkway adjacent to Lago La Quinta. At the request of CVWD,
construction of perimeter walls surrounding CVWD's well site on Avenue 50 and
the relocation of a conflicting waterline serving the Villas of La Quinta were added
to the project.
On May 1, 2007, the City Council adopted a Resolution approving the Fiscal Year
2007/2008 through Fiscal Year 2011/2012 Capital Improvement Program (CIP).
The sound attenuation walls adjacent to Lago La Quinta and The Villas at La Quinta
are included in the adopted CIP budget as a single project and reflect previously
appropriated funding.
On December 18, 2007, the City Council approved the plans, specifications and
engineer's estimate (PS&E) and authorized staff to advertise for bid the Lago La
Quinta and The Villas at La Quinta Sound Attenuation Wall Project No. 2006-02.
The project was initially advertised for bid in late December 2007. Shortly
thereafter CVWD initiated the process of relocating the existing fire hydrants to
make room for the sound attenuation wall at The Villas at La Quinta. During this
activity, CVWD discovered that the waterline serving The Villas at La Quinta was
beneath the property line where the proposed sound wall was to be constructed.
The advertisement for bid for the project was discontinued until the issue could be
resolved. Following further investigation, staff learned that the existing waterline
was not recorded on CVWD's water facility atlas, nor was it marked in the field by
Underground Service Alert (USA) during the designer's pot holing (i.e. field
verification) process. In short, the location of the waterline was not known until
CVWD attempted to relocate the existing fire hydrants to make room for the new
sound attenuation wall. The conflicting waterline must be relocated before the
sound attenuation wall improvements can be installed. Several options were
explored with CVWD. Ultimately it was decided that the existing waterline would
�. ` 123
have to be abandoned and new service connections would have to be made to an
existing newer waterline in Washington Street.
On February 19, 2008, the City Council approved a Reimbursement Agreement,
between CVWD and the City of La Quinta, for the construction and relocation of a
waterline within The Villas at La Quinta, in conjunction with the construction of
The Villas at La Quinta sound attenuation wall, Project No. 2006-02, subject to any
final revisions approved by the City Manager and City Attorney.
On May 6, 2008, the City Council approved Contract Amendment Number 1 to
Omnis Professional Services Agreement (PSA), in the amount of $9,480, to provide
additional engineering services for the relocation of the waterline fronting The Villas
at La Quinta Sound Attenuation Wall, Project No. 2006-02.
In addition, two additional contract amendments to Omnis PSA were approved by
staff. Contract Amendment Number 2 authorized an additional $5,780 for the
preparation of landscape and irrigation plans to convert the parkway adjacent to
Lago La Quinta from turf to drought tolerant landscape. Contract Amendment
Number 3 authorized an additional $7,808 for Omnis to locate the existing utilities
within the Villas of La Quinta common area in response to CVWD's plan check
comments for the proposed waterline relocation and to pay CVWD's plan check fee
on behalf of the City.
On March 17, 2009, the City Council appropriated an additional $354,176 of
unassigned Transportation Development Impact Fee (DIF) funds, awarded a
contract to Parsam Construction, Inc., in the amount of $963,697, Project No.
2006-02 and authorized the City Manager to execute the contract.
The following represents the project schedule:
Award of Contract
Sign Contracts and Mobilize
Construction (120 Working Days)
Project Close-out
FINDINGS AND ALTERNATIVES:
March 17, 2009
March 18 - 31, 2009
April 2009 — July 2009
August 2009
The alternatives available to the City Council include:
124
1. Approve Amendment Number 1 to the reimbursement agreement, between
the City of La Quinta and CVWD, for the abandonment, replacement and
relocation of the 6" water pipeline within the Villas of La Quinta; remove
$250,000 of previously appropriated Transportation Development Impact
Fee (DIF) funding from the project budget; appropriate $50,851 from CVWD
to the project budget for the construction of the well site perimeter wall on
Avenue 50; and approve Contract Change Order Number 1 to Parsam
Construction, Inc., in the amount of $49,291, to construct the well site
perimeter wall on Avenue 50; or
2. Do not approve Amendment Number 1 to the reimbursement agreement,
between the City of La Quinta and CVWD, for the abandonment,
replacement and relocation of the 6" water pipeline within the Villas of La
Quinta; do not remove $250,000 of previously appropriated Transportation
Development Impact Fee (DIF) funding from the project budget; do not
appropriate$50,851 from CVWD to the project budget for the construction
of the well site perimeter wall on Avenue 50; and do not approve Contract
Change Order Number 1 to Parsam Construction, Inc., in the amount of
$49,291, to construct the well site perimeter wall on Avenue 50; or
3. Provide staff with alternative direction.
Respectfully submitted,
"'L le, Lt-e-�
mothy R. Jon sso E.
Public Works irect /City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. City/CVWD Agreement Amendment 1
2. Contract Change Order Number 1
125
ATTACHMENT 1
FIRST AMENDMENT TO REIMBURSEMENT AGREEMENT
FOR THE
ABANDONMENT, REPLACEMENT AND RELOCATION OF 6" WATER PIPELINE
WITHIN THE
VILLAS OF LA OUINTA
THIS FIRST AMENDMENT TO REIMBURSEMENT AGREEMENT FOR THE
ABANDONMENRT, REPLACEMENT AND RELOCATION OF 6" WATER PIPELINE
WITHIN THE VILLAS OF LA QUINTA ("Amendment") is entered into this _ day of April,
2009 ("Effective Date"), by and between the City of La Quinta, a municipal corporation and
charter city in the State of California ("City") and Coachella Valley Water District, a public
agency of the State of California ("District"). The City and District are at times hereinafter
referred to individually as the "Party," and collectively as the "Parties."
RECITALS
A. City and District executed that certain Reimbursement Agreement for the Abandonment,
Replacement and Relocation of 6" Water Pipeline within the Villas of La Quinta dated April 23,
2008 ("Agreement"). Each initially capitalized term shall have the meaning given it in the
Agreement, unless specifically defined herein.
B. The Agreement provided, in part, for the abandonment, replacement and relocation of the
Water Pipeline as a result of the City's Perimeter Wall Improvement Project.
C. The Parties hereto agree to amend and supplement the Agreement on the terms and
conditions set forth herein.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, THE PARTIES AGREE TO AMEND AND SUPPLEMENT THE
AGREEMENT AS FOLLOWS:
1. The Parties agree that the Water Pipeline shall be abandoned as more particularly
described in the Agreement.
2. The term "Water Pipeline Project" shall be amended to mean: (a) the abandonment of the
Water Pipeline; and (b) reconnection of forty-eight (48) water service Lines to the existing
eighteen inch (18") diameter water main in accordance with the Revised Plans (as that term is
defined in Section 3 below). The amended Water Pipeline Project shall be referred to in this
Amendment as the "Amended Water Pipeline Project."
3. The City has caused the preparation and finalization of the Plans for the Amended Water
Pipeline Project ("Revised Plans"). District has approved the Revised Plans.
r&s draft # 1 3.16.09 1 126
4. Sections 2.3 and 3.5 of the Agreement are hereby deleted in their entirety.
5. District shall, at its sole cost and expense, be responsible for the installation and
construction of the Amended Water Pipeline Project in substantial compliance with the Revised
Plans including, but not limited to, the backfilling and paving the trench and any holes as a result
of the service line reconnections (`Backfill Work"). The City shall accept the Backfill Work as
completed by or on behalf of the District; or City may, at its sole cost and expense, grind and
overlay the street over which the Backfill Work has been completed. City hereby authorizes
District to construct and install the Amended Water Pipeline Project in substantial accordance
with the Revised Plans without the need for further consents, approvals, permits, authority,
licenses or entitlements from City.
6. Notwithstanding Section 5 above, City shall be responsible for one hundred percent
(100%) of the following costs and expenses as of the Effective Date of this Amendment:
a. Any amounts paid or incurred with respect to the Plans and/or the Revised Plans;
b. Any amounts paid or incurred with respect to Sections 3.1 through 3.4 of the
Agreement; and
C. Any work performed by any title company in connection with the Water Pipeline
Project and/or the Amended Water Pipeline Project.
7. The Parties hereby agree that the Perimeter Wall Project shall include the replacement of
an existing chain link fence with a block wall as generally depicted on Exhibit "A" attached
hereto and by this reference incorporated herein ("New Block Wall"). The New Block Wall
shall include the replacement of all existing chain link fence with a block wall in such location
generally depicted on Exhibit "A" attached hereto and by this reference incorporated herein. The
New Block Wall shall include the same or substantially the same materials as incorporated into
the remainder of the Perimeter Wall Project. The Parties anticipate that the City shall complete
the New Block Wall on or before November 15, 2009. After City has installed or caused the
New Block Wall to be installed, the City shall invoice the District and the District shall pay the
City the sum of Fifty Thousand Eight Hundred Fifty -One Dollars ($50,851.00) in accordance
with the terms set forth in Section 3.6 of the Agreement.
8. Except as otherwise amended and supplemented in Sections 1 through 7 above, the terms
and conditions of the Agreement shall remain in full force and effect. Notwithstanding the
immediately preceding sentence, the Agreement shall be interpreted in a manner consistent with
the intent of this Amendment.
r&s draft #I 3.16.09 2
127
IN WITNESS WHEREOF, the City and District have caused this Amendment to be
executed as of the day and year first above written.
CITY:
City of La Quinta,
a municipal corporation
and charter city in the State of California
By
Name: Thomas P. Genovese
Its: City Manager
ATTEST:
City Clerk
APPROVED AS TO LEGAL FORM:
City Attorney
DISTRICT:
Coachella Valley Water District
a public agency of the State of California
By_
Name:
r&s draft # 1 3.16.09 3 128
ATTACHMENT 2
C&t!t 4 4 a"
Sheet I of I
CONTRACT: Lago La Quinta and Villas of La Quinta Sound Attenuation Walls
PROJECT NO. 2006-02
CONTRACTOR: Parsam Construction, Inc.
3334 Barnes Circle
Glendale, CA 91208
CONTRACT CHANGE ORDER NO. 1
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following
described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms,
general conditions, and special provisions of the original Contract.
DESCRIPTION OF CHANGE
Construct the wall improvements around the CV WD wellsite as described in the project specifications as Additive Alternate #1 for the
project bid price. Total $ 49,291.00
Previous Contract Amount Through Chan e Order No.O
S963,69700
Add This Change Order No. 1
S 49,291.00
Revised Contract To,
$ 1,012,988.00
By reason of this contract change order the time of completion is adjusted as follows: -0- days added to contract time.
The revised contract completion date shall be: 9/28/09
Submitted
Approved By:
We, the undersigned Contractor, havegiven careful consideration to the changeproposed and hereby agree, if this proposal is approved, that we will
provide all equipment, f n-nish all materials, perform alllabor, except as may be noted above, and perform all services necessa v to complete the above
specified work, and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any dela}s.
Accepted
Contractor: Date:
'n»• _ 129
Tw�p ot 4 a"
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Acceptance of Off -Site Improvements
Associated with Tract Map No. 32279, Mirage at La
Quinta, Standard Pacific Coachella Valley
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Accept off -site improvements associated with Tract Map No. 32279, Mirage at La
Quinta, Standard Pacific Coachella Valley and authorize staff to release performance
securities. Direct staff to release labor and materials securities ninety (90) days after
City Council acceptance of the improvements.
FISCAL IMPLICATIONS:
Acceptance of the off -site improvements will impact the General Fund as follows:
Catch basin maintenance is estimated to be $1,000 annually, which will be
incorporated in the Public Works Department Account No. 101-7003-431 .43.73 for
Storm Drain Maintenance.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract Map No. 32279, Mirage at La Quinta, is located north of Avenue 58
approximately half a mile west of Madison Street (Attachment 1). The improvements
include curb and gutter, sidewalk, curb ramps, storm drain, catch basins, landscaping,
signing, striping, and asphalt concrete pavement. All obligations of the Subdivision
Improvement Agreement (SIA) have been satisfied. Attachment 2 indicates the
amount of the warranty security.
130
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Accept the off -site improvements associated with Tract Map No. 32279,
Mirage at La Quinta, Standard Pacific Coachella Valley and authorize staff to
release performance securities. Direct staff to release labor and materials
securities ninety (90) days after City Council acceptance of the improvements;
or
2. Do not accept the off -site improvements associated with Tract Map No. 32279,
Mirage at La Quinta, Standard Pacific Coachella Valley and do not authorize
staff to release performance securities. Do not direct staff to release labor and
materials securities ninety (90) days after City Council acceptance of the
improvements; or
3. Provide staff with alternative direction.
Respectfully submitted,
imothy R na s P.E.
Public Works Di ctor/City Engineer
Approved for submission by:
l
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Warranty Security Exhibit
131
ATTACHMENT 1
TM 32279 MIRAGE AT LA QUINTA
VI
NOT TO SCALE
CITY COUNCIL MEETING: April 7, 2009
ITEM TITLE: Acceptance of Off -site Improvements Associated with
Tract Map No. 32279, Mirage at La Quinta, Standard Pacific
Coachella Valley
APPLICANT: Mr. Sean Doyle, Standard Pacific Homes
132
ATTACHMENT 2
WARRANTY SECURITY
Tract Map No. 32279 - Off -Site Improvements
Development Name: Mirage at La Quinta
OFFSITE IMPROVEMENTS
Performance Security'
Improvement Description
Labor &
Materialsz
Original
Amount
Proposed
Reduction
WARRANTY
AMOUNT
Storm Drainage
$11 585
$11,585
90%
$1 159
Street Improvements
$52 142
$52 142
90%
$5 214
Meandering 8 FT Sidewalk
$7 590
$7 590
90%
$759
Domestic Water
$19014
$19 014
90%
$1 901
Sanitary Sewer
$4,460
$4,460
90%
$446
Avenue 58 Street Light
$4,000
$4,000
90%
$400
Landscaping (Parkway)
-
-
-
Monumentation
$0
$2,000
100%
$0
Standard 10% Contingency
$9,879
$10,079
100%
$0
Professional Fees, Design 10%
$10,867
$11,087
100%
$0
Professional Fees, Construction (10%)
$10,867
$11,087
100%
$0
Totals
$130,404
$133,044
$9,879
i Performance Security shall be released immediately upon City Council acceptance
2 Labor & Materials Security to remain in place for 90 days after City Council
acceptance of improvements.
3 WARRANTY SECURITY (10% of Original Performance Security) shall be received
by the City prior to being placed on the agenda for City Council.
.• 0 133
Tity4 4 Q"
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: April 21, 2009 BUSINESS SESSION:
ITEM TITLE: Approval of the Plans, Specifications and CONSENT CALENDAR:
Engineer's Estimate (PS&E) and Authorization to STUDY SESSION:
Advertise for Bid the Village Wayfinding Sign Program,
Project Number 2007-04 PUBLIC HEARING:
RECOMMENDATION:
Approve the plans, specifications and engineer's estimate (PS&E) and authorize staff
to advertise for bid the Village Wayfinding Sign Program, Project Number 2007-04.
FISCAL IMPLICATIONS:
The following is the project's proposed funding and funding sources:
RDA Project Area No. 1
Total Funding Available:
$442,200
$442,200
Both the City Council and the Agency Board have made findings pursuant to Health
and Safety Code Section 33445 regarding the use of the redevelopment funds for this
project. Based on the engineer's estimate, prepared by NAI Consulting, Inc., in the
amount of $260,000, the following is the estimated project budget:
Design:
Professional:
Inspection/Testing/Survey:
Construction:
Contingency:
Total:
$30,000
$ 30,000
$27,000
$260,000
$95,200
$442,200
....: ' 134
CHARTER CITY IMPLICATIONS:
The Village Wayfinding Sign Program is funded with RDA Project Area No. 1 funds.
As such, the project will be bid as a prevailing wage improvement.
BACKGROUND AND OVERVIEW:
The proposed improvements consist of the installation of five Primary Gateway Signs,
43 Local Vehicular Signs, 13 Trailblazer Signs, and five Pedestrian guide signs.
On May 1, 2007, the City Council conducted a public hearing and adopted a
Resolution approving the Fiscal ' Year 2007/2008 through 201 1 /2012 Capital
Improvement Program (CIP) and making certain findings pursuant to Health and Safety
Code Section 33445(a). The Village Sign Program was included for funding within
Fiscal Year 2007/2008.
On October 7, 2008, the Redevelopment Agency Board considered design concepts
for the Village Sign Program. Preliminary design services were rendered by Best Signs,
Inc. via a contract for services agreement which commenced on May 1, 2008.
The scope of work entailed design and planning tasks in relation to development of a
Village Sign Program, which involved a number of meetings with staff as well as the
Chamber of Commerce and several Village merchants. The meetings facilitated
discussion of a comprehensive sign program for the La Quinta Village that would direct
people from Highway 111 and other major arterials into the Village area. Stake
holders expressed their support of the program, valuing its intent to increase traffic to
the Village and encourage more shopping, dining, and event participation.
On January 20, 2009, the City Council approved the final plans for the Village Sign
Program; directed staff to bring back detailed bid specifications for City Council
approval; and directed staff to review locations of signs for maintenance
considerations and clutter of signs.
In accordance with this direction, NAI Consulting, Inc. provided the necessary final
design services and prepared the bid documents.
The PS&E for the Village Wayfinding Sign Program are now complete and available for
review within the City's Public Works Department. The plan sheets are attached for
the Council's review at Attachment 1. The Village Wayfinding Sign Program consists
of the following components:
...." 135
Primary Gateway Sign. This component entails a total of five "major roadway"
signs to be placed on Highway 1 1 1 at the intersections of Washington Street
and Jefferson Street. These signs are intended to direct traffic from the
Highway 1 1 1 corridor to the La Quinta Village. A sample elevation of this sign
is provided at Attachment 2.
Local Vehicular Sign. This component entails 43 "local directional" signs to be
placed at primary intersections throughout the City of La Quinta. These signs
are intended to direct traffic from major arterials in La Quinta to the La Quinta
Village and other points of interest. A sample elevation of this sign is provided
at Attachment 3.
La Quinta Village Trailblazer Sign. This component entails 13 "Village
directional" signs to be placed at strategic intersections within the Village area.
The Village Trailblazer sign is a new sign element that is designed for slower
traffic and is more destination -specific in nature. These signs would identify
specific facilities, such as: La Quinta Public Library, La Quinta Museum, La
Quinta Senior Center, La Quinta Civic Center, Public Parking, and Chamber of
Commerce. The Trailblazer Sign locations have not been previously approved
by the City Council and will be bid as an additive alternate. The City Council
will consider the inclusion of the Trailblazer Sign at the time of award.
Pedestrian Guide Sign. This new sign element entails five "pedestrian guide"
signs to be placed strategically within the La Quinta Civic Center. The
pedestrian guide sign is intended to direct pedestrians to nearby points of
interest, such as, the La Quinta Civic Center, La Quinta Public Library, Senior
Center, and Chamber of Commerce. The Pedestrian Guide Sign locations have
not been previously approved by the City Council and will be bid as an additive
alternate. The City Council will consider the inclusion of the Pedestrian Guide
Sign at the time of award.
In addition, staff is working with its counterpart at the City of Indian Wells to obtain
an encroachment permit to locate a sign on Washington Street in the west parkway
between the Whitewater River Bridge and Miles Avenue.
Contingent upon City Council authorization to advertise the project for bid on April 21,
2009, the following is the anticipated project schedule:
City Council Approves PS&E
Project is Advertised
City Council Awards Contract
Sign Contracts and Mobilize
Construction (60 Working Days)
Project Close-out
April 21, 2009
April 23, 2009 - May 21, 2009
June 2, 2009
June 3 - June 19, 2009
June - September 2009
October 2009
..y
136
0
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Approve the plans, specifications and engineer's estimate (PS&E) and authorize
staff to advertise for bid the Village Wayfinding Sign Program, Project Number
2007-04; or
2. Do not approve the plans, specifications and engineer's estimate (PS&E) and do
not authorize staff to advertise for bid the Village Wayfinding Sign Program,
Project Number 2007-04; or
3. Provide staff with alternative direction.
Respectfully submitted,
A,'�' Q6���
othy R. Jon sso , .E.
Public Works irect City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Project Plan Sheets
2. Primary Gateway Sign Elevation
3. Local Vehicular Sign Elevation
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3
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Adoption of a Resolution Approving
Amendments to the Joint Powers Agreement of
the Palm Springs Desert Resorts Communities
Convention and Visitors Authority
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: /O
STUDY SESSION:
PUBLIC HEARING:
Adopt a Resolution of the City of La Quinta approving amendments to the Joint
Powers Agreement of the Palm Springs Desert Resort Communities Convention and
Visitors Authority (CVA) as approved by the CVA's Executive Committee on March
20, 2009.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On March 20, 2009, the Palm Springs Desert Resort Communities Convention and
Visitors Authority (CVA) considered two amendments to its Joint Powers
Agreement in connection with the recently established Tourism Business
Improvement District (BID). The CVA's Executive Committee approved two
amendments which must be approved by two-thirds of the CVA's member cities in
order to become effective. The amendments are related to the CVA's Hospitality
and Industry Business Council (HIBC), which is currently a 17-member advisory
body appointed by the CVA's Executive Committee.
147
The CVA has recommended that the La Quinta City Council approve the following
amendments to the Joint Powers Agreement (a redline version of the Agreement is
provided as Attachment 1):
Article 1, Hospitality Industry and Business Council [to read]: "A managing
body, Hospitality Industry and Business Council, Inc., a California
corporation."
Article IX, POWERS AND DUTIES OF EXECUTIVE COMMITTEE [add]: "The
Executive Committee shall appoint as a managing body the Hospitality
Industry and Business Council, Inc."
The Hospitality Industry and Business Council was given certain authority in
connection with the establishment of the Tourism BID (which imposed a 2% room
tax on Coachella Valley hotels and motels with 50 or more sleeping rooms). Upon
approval of the amendments, the HIBC will become a managing board responsible
for overseeing most of the revenue and marketing initiatives of the CVA due to
their increased financial contribution through the Tourism BID. In addition, the
HIBC proposes to expand its membership and add more representatives from
hotels, restaurants, attractions, and other businesses.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Adopt a Resolution of the City of La Quinta approving amendments to the
Joint Powers Agreement of the Palm Springs Desert Resort Communities
Convention and Visitors Authority (CVA) as approved by the CVA's
Executive Committee on March 20, 2009; or
2. Do not adopt a Resolution of the City of La Quinta approving amendments to
the Joint Powers Agreement of the Palm Springs Desert Resort Communities
Convention and Visitors Authority (CVA) as approved by the CVA's
Executive Committee on March 20, 2009; or
3. Provide staff with alternative direction.
Respectfully submitted,
29
Do A
R. ans
Assistant City Manager — Development Services
148
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Redlined version of CVA Joint Powers Agreement
149
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, AMENDING THE JOINT POWERS
AGREEMENT OF THE PALM SPRINGS DESERT RESORT
COMMUNITIES CONVENTION AND VISITORS AUTHORITY
RELATED TO THE HOSPITALITY INDUSTRY AND BUSINESS
COUNCIL
WHEREAS, the City of La Quinta is a member of the Palm Springs Desert
Resort Communities Convention and Visitors Authority ("Authority"); and
WHEREAS, the Authority on March 20, 2009, approved an amendment to
the Joint Powers Agreement, as set forth below; and
WHEREAS, amendments to the Joint Powers Agreement may not be
effective except by a vote of two-thirds of the entire membership;
NOW, THEREFORE, BE IT RESOLVED, that the following amendments to the
Joint Powers Agreement of the Authority are hereby approved:
Article I was amended to delete the following: "Hospitality
Industry and Business Council: An advisory body composed of 17
private or associate members appointed by the executive committee."
The foregoing was replaced by the following:
Hospitality Industry and Business Council: A managing body,
Hospitality Industry and Business Council, Inc., a California
Corporation.
Article IX was amended to delete the following: "The executive
committee shall appoint a Hospitality Industry and Business Council
composed of 17 private and associate members for three years,
staggered terms."
The foregoing was replaced by the following:
"The Executive Committee shall appoint as a managing body
the Hospitality Industry and Business Council, Inc."
150
Resolution No. 2009-
Amendment to CVA
Adopted: April 21, 2009
Page 2
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 21 't day of April 2009, by the following vote, to wit:
AYES:
IT111111 *5
ABSENT:
Fe1:131FA ITS
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
151
ATTACHMENT
REDLINED
JOINT POWERS AGREEMENT
152
CONVENTION AND VISITORS AUTHORITY
PALM SPRINGS DESERT RESORTS
CONVENTION AND VISITORS AUTHORITY
JOINT POWERS AGREEMENT
Last Amended June 18, 2002
Servino the Desert Resort Communities of Riverside County
Cathedral City Desert Hot Springs Indian Wells Indio La Ouinta • Palm Desert Palm Springs Rancho Mirage
Washington, DC Sales Office 515 King Street, Suite 315 Alexandria, VA 22314 T. 703-549.8026 F: 703-519-7579
.................................................................. . I .... .._............. _..... __.. ..._ ... ' ....... ........... _ .. ..... _. .. --- .... ...._........__ ... .........
153
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2s
JOINT POWERS AUTHORITY
CREATING THE PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS
AUTHORITY"
Acting pursuant to Article I, Chapter 5, Division 7, Title I of the California Government Code
(Section 6500 et seq.), the parties signatory to this agreement, as listed in Appendix A attached
hereto, hereby join together and agree as follows:
ARTICLE I
DEFINITIONS
Active Member. A member organization as defined below.
Associate Member. Associate Members shall be a non -governmental entity whose business and
activities are related to the convention or tourism industry, for the purposes of this agreement, but
whose place of business is not within the boundaries of a governmental agency which is eligible
to become a member or an inactive member of the Authority.
Executive Committee. The governing body of the Palm Springs Desert Resorts Convention and
Visitors Authority formed pursuant to Article VIII of this Joint Powers Agreement.
Calendar Year. The Calendar year for the Palm Springs Desert Resorts Convention and Visitors
Authority shall commence January 1 of every year and end December 31 of the same year.
Fundine Formula. A method of computing revenues to be paid to the Authority by member
organizations based on gross hotel room sales generated, as stated in Article ia, and as illustrated
in Exhibit A. The definition of a "Convention Meeting Hotel" is contained in Exhibit B.
Hospitality Industry and Business Council.
154
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-- ----_:_._a t-,"-- r.•--•- ^'-"""""'« A managing body, Hospitality Industry
and Business Council, Inc., a California corporation.
Inactive Member. A member organization, wch has given notice of withdrawal pursuant to
Article )= of tlis agreement and thereafter is not eligible for continued representation on the
Executive Committee.
Member Organization. A city in the Coachella Valley or Riverside County Government, which
has signed the Joint Powers Agreement, has made the prescribed contribution to the Authority
and has not given notice of withdrawal all references to "member" (unless other wise modified),
,,active member" or "active city member" shall mean a member organization.
Private Member. A private member shall be a non -governmental entity whose place of business
is within the jurisdiction of an active govermnental member organization and whose business and
activities are directly related to the convention or tourism industry and the purposes of this
agreement.
Teclmical Advisory Conunittee. A committee comprised of one citymanager/administrator from
each member organization, with the function of advising on all matters, which come before the
Executive Committee.
ARTICLE II
PURPOSE
This Agreement is entered into the by the public member organizations, as parties hereto, to
jointly encourage, promote, and to do such other things as might be necessary to enhance, to the
greatest extent possible, all aspects of the hospitality, convention and tourism industry in the
Coachella Valley and to attract visitors to the area from a world-wide market, all to the benefit of
the member organizations and their citizens.
.... 155
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ARTICLE III
PARTIES TO AGREEMENT
Each member organization, as a party to this Agreement, hereby agrees and contracts with each
and every other member organization as parties to this Agreement, together with such other
organizations as may hereafter be added as parties to this agreement, to abide by the temis of this
agreement as hereinafter set forth. Each member organzation also agrees that withdrawal of any
party from this Agreement shall not affect this Agreement as to those member organizations then
remaining.
ARTICLE TV
TERM
This Agreement shall become effective February 1, 1989, or as soon thereafter as it is approved
and executed by three or more member organizations, and shall continue to full force and effect
until terminated as herein provided.
ARTICLE V
CREATION OF CONVENTION AND VISITORS AUTHORITY
In order to most effectively achieve the purposes and goals of this Agreement, there is hereby
created a public entity, separate and apart from the parties hereto, to be known as the Palm
Springs Desert Resorts Convention and Visitors Authority.
ARTICLE VI
POWERS OF THE AUTHORITY
The Authority shall have all of the powers common to its member organizations and is
authorized, in its own name, to make and enter contracts, to employ agents and employees, to
acquire, construct, manage, maintain or operate any building, works or improvements, to acquire,
»..:� 156
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hold, or dispose of property, and to incur debts, liabilities, or obligations. The Authority shall
have the power to sue and be sued in its own name. The Authority may receive and use
contributions and advances from member organizations pursuant to Government Code Section
6504, including contributions or advances of personnel, equipment, or property. It may invest
any money in its treasury, not required for its immediate necessities, pursuant to Government
Code Section 6509.5. The Authority may do such other things as are necessary to carry out the
purposes and achieve the objectives of this Agreement. These powers shall be exercised by the
Authority pursuant to the terms hereof and as provided by law.
1�71�1L�]Tl�ti�ill
OBLIGATIONS OF THE AUTHORITY
The debts, liabilities, and obligations of the Authority shall be the sole responsibility of the
Authority and shall not become the debts, liabilities, or obligations of the member organizations
or any one of them except that a member organization may separately contract for, or assume
responsibility for specific debts, liabilities, or obligations of the Authority.
ARTICLE VIII
EXECUTIVE COMMITTEE
The Authority shall be governed by an Executive Committee comprised of elected officials from
each active public member organization. Each member organization shall appoint a member of
its governing body as member of the Executive Connnittee, and a second member of its
governing body as an alternate member of the Executive Committee. The County of Riverside
may appoint a County Senior Staff member with full voting rights as the alternate member of the
Executive committee. Each member of the Committee shall serve at the pleasure of the
appointing member organization. When a committee member or alternate committee member is
»..." 157
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ao longer a member of the governing body of the appointing organ zation, memberslrip on file
xecutive Committee shall automatically terminate. Any vacancy on the Executive Comunittee
shall be promptly filled by the appointing member orgamzation.
ARTICLE IX
pOvvERS AND DUTIES OF EXECUTIVE COMMITTEE
The Executive Committee shall exercise all the powers and conduct all the business of the
Authority, either directly or by delegation of authority, as the Executive Conunittee deems
appropriate. The Executive Committee shall adopt bylaws to provide for the organization and
administration of the Authority. The bylaws shall be adopted by a majority vote of all the
members of the Executive Committee and may thereafter be amended in like manner, except as
more restrictive requirements may appear in said bylaws. The Executive Committee shall
approve and adopt a budget for the Authority by November 30th of each year for the Calendar
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year beginning January 1st of each year.
The Executive Committee shall appoint as a managing body the Hospitality
Industry and Business Council, Inc.
The Executive Committee shall be advised on all matters by a Technical Advisory Comm ttee
comprised of one city manager/administrator from each member orguuzation. The Executive
Committee shall hire a President who shall be a professional manager to organize all affairs of
the Authority. The Executive Committee may create such other committees, as it deems
necessary to achieve the purposes and intent of this Agreement as required by law.
ARTICLE X
DESIGNATION OF TREASURER AND AUDITOR
The Executive Committee shall designate a Treasurer and one or more Deputy Treasurers. The
Office of Treasurer may be held by President.
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The Treasurer shall:
1. Receive and receipt for, all money of the Authority and place it in the treasury of the
Authority;
2. Be responsible, upon his official bond, for the safekeeping and disbursement of all Authority
money so held by him;
13. Pay, when due, out of money of the Authority so held by him, all sums due from the
Authority, or any portion thereof, submit Warrant Registers to Auditor for review and
approval prior to submittal to Executive Committee; submit to auditor payroll registers for
monthly review;
14. On a monthly basis, verify and report, in wiring to the Executive Committee, the amount of
money he holds for the Authority, the amount of receipts since his last report and the amount
paid out since his last report;
5. Pursuant to Government code 53646, the Treasurer shall submit monthly and annual reports to
the Executive Committee. The Treasurer shall invest idle funds to conform to the provisions
of Government Code 53651;
6. Develop and submit for Executive Connnittee approval, annually, investment policies
governing the management of the Authority's idle funds.
7. Develop and adhere to Policy and Procedures Manual as approved by Auditor and Executive
Committee;
The Treasurer and such other persons who shall have charge of, handle, or have access to any
property of the Authority shall file an official bond in an amount to be determined by the
Executive Committee and sufficient to secure the assets of the Authority.
At the close of each Calendar year, the Treasurer shall contract with a Certified Public
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Accountant or Public Accountant to make an annual audit of the accounts and records the
Authority. The minimum requirements of such audits shall be those prescribed by the State
Controller for special districts under Section 26909)of the Government Code and shall conform
to generally accepted auditing standards: A report of such audit shall be filed as a public record
with each member organization and with the County Auditor for the County of Riverside. Such
report shall be filed within six months of the end of the Calendar year under examination. The
cost of such audit shall be borne by the Authority.
All funds of the Authority shall be strictly accounted. A member organization may request a
report of all receipts and disbursements at any time.
The Executive Committee shall designate appropriate officers of one of its member organizations
to be the Auditor.
The Auditor shall:
1. Review and recommend to Executive Committee accounting procedures and policies
governing the Joint Powers Authority;
2. Review and approve all demands listed on the Warrant Registers prior to submittal to
Executive Committee; Review payroll registers monthly;
3. Review all the financial reports being submitted to Executive Comrnittee and make Executive
Connlittee aware of any discrepancies or potential problems in the reports;
4. Review investments made by President; or Treasurer;
5. Review audit report prepared by Certified Public Accounting firm prior to finalization of
report and submittal to Executive Committee;
6. Assist staff in selection of Certified Public Accounting firm;
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ARTICLE XI
CONTRIBUTIONS
Each member organization shall pay into the treasury of the Authority, the sun of $2,500, or if it
is greater, a sum determined according to a fonnula determined by the Executive Committee.
Such formula shall be reviewed annually and adopted in accordance with Article XVI. The
initial formula determined by the Executive Committee is set forth in Exhibit C.
ARTICLE XII
PRIVATE MEMBERSHIP AND ASSOCIATE MEMBERSHIP
There is hereby established a class of membership designated "Private Member". Private
members shall be subject to approval of the Executive Committee, which shall set the fee for
such member. There is hereby established a class of membership designated "Associate
Member". Any business entity that promotes visitors out of the member city jurisdiction cannot
Ibe an "Associate Member". This includes lodging providers, attractions, restaurants and retail
establishments. The rights, duties and obligations of Private Members and Associate Members
shall be provided in the bylaws.
ARTICLE XHI
WITHDRAWAL OF MEMBER ORGANIZATION
A member organization may withdraw from participation in this Joint Powers Agreement subject
to the following conditions:
1. The effective date of withdrawal shall always be the last day of a Calendar Year;
2. Current annual contribution to the Authority must be paid in full;
3. Annual contribution for the next following calendar year must be paid in the usual manner for
such payment. If an "Active Public Member" withdraws during the 1995-1996 fiscal year,
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prior to June 1, 1996, the annual contribution for the next following fiscal year must be paid in
the usual manner for such payments.
4. Notice of withdrawal must be given not less than tlurteen months prior to the effective date of
withdrawal. For example, notice must be given prior to January 1 to effect withdrawal at the
end of the next following Calendar Year. Notice given between January I and December 31
shall be effective at the end of the second following calendar year.
5. After giving notice of withdrawal, a withdrawing member shall not have voting privileges on
the Executive Committee except for operating budget items during the next thirteen months.
6. A withdr-awiag_niember or4 � may again become a participating member of this Joint
Powers Agreement on condition that it pay to the treasury of the Authority an amount equal to
all contributions which the member organization would have paid if it had not withdrawn
from participation. Private members may remain active members as long as the government
entity is a member and during the period of withdrawal from the Joint Powers Agreement.
ARTICLE XIV
APPROVAL OF NEW MEMBER ORGANIZATION
A new member organization must be approved by vote of two-thirds of the entire membership of
the Executive Committee and subsequent ratification by the governing bodies of two-thirds of the
member organizations, provided that a Resolution outlining the jurisdiction, initial contribution
and continuing contribution be approved by both the applicant and two-thirds of the Executive
Committee.
APPROVAL OF "INACTIVE MEMBER" ORGANIZATION
The City of Desert Hot Springs, as an inactive member organization since July 1, 1992, must be
approved by unanimous vote of the entire membership of the Executive Committee and
subsequent unanimous ratification by the governing bodies of the member organization, provided
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that a Resolution be approved, outlining the payment schedule for all contributions which the
member organization would have paid if it had not withdrawn from participation, current
contribution and continuing contribution be approved by both the applicant and by a unanimous
vote of the Executive Committee. This provision will ONLY be extended to the City of Desert
Hot Springs for a "one -time -only" request for re -admission during the 1995-1996 fiscal year as
outlined in Resolution No. 5 authorizing said re -admission of the City of Desert Hot Springs.
ARTICLE XV
CONTRACT SERVICES
Nothing in this Agreement shall be deemed to prohibit a member organization from expending
additional efforts and resources or contracting with the Authority or other entities for additional
services and benefits similar to those realized from participation in this Agreement. The
Convention and Visitors Authority is authorized to seek, if necessary, and after careful review of
available funds, specialized outside legal counsel and/or assistance depending upon
circumstances and/or conditions regarding pending litigation, personnel or any other type of issue
where legal assistance and/or counsel is necessary.
ARTICLE XVI
AMENDMENTS TO JOINT POWERS AGREEMENT
This Joint Powers Agreement may not be amended except by a vote of two-thirds of the entire
membership of the Executive Committee AND subsequent ratification by the governing bodies
of two-thirds of the member organizations, provided further that any amendment of the amount
of member contributions, as stated in Article XI, shall require the unanimous vote of the entire
active membership of the Executive Committee and subsequent ratification by the governing
bodies of all active member organizations.
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ARTICLE XVII
TERMINATION AND DISTRIBUTION OF ASSETS
Timis Agreement may be temrinated at any time upon election to terminate by the governing
bodies of not less than three -fourths of the member organizations, provided, however, that this
Agreement and the Authority shall continue to exist after such termination for the purpose of
disposing of all claims, distributing all assets, and performing all other acts necessary to conclude
the affairs of the Authority.
Upon termination, all assets of the Authority shall be distributed among the member
organizations in proportion to their contribution during the term of this Agreement with an offset
for any monies owed to the Authority.
i
ARTICLE XVIII
FILING WITH SECRETARY OF STATE
Notice of this Agreement, or any aniendments to it, shall be filed with the Office of the
California Secretary of State within thirty days of its effective date pursuant to Government
Codes Section 6503.5.
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1 IN WITNESS � HEREOF, the pa
rties ies have executed this .Agreement on the day and year
hereinafter specified.
4 CITY OF CATHEDRAL CITY
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6 DATED: g
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9 ATTEST:
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12 City Clerk
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BY:
MAYOR
1.
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Attorney
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N WITNESS WHEREOF, the parties have executed this Agreement on the day and year
iereinafter specified. June 6, 1995 by adoption of Resolution No. 95-18, Contract
io..95-16A.
--ITY OF DESERT HOT SPRINGS
DATED:
ATTEST:
BY:`J
City Clerk
BY: PLL-
MA,YOR
APPROVED AS BY FORM:
M
City Attorney
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yyqTNESS WHEREOF, the parties have executed this Agreement on the day and Year
hereinafter Specified.
-N WELLS F INDIA CITY 0
BY:
6 DATED:--C��� MAYOR
APPROVED AS By FORM:
9 ATTEST:
10 "M'-By.
11 BZ City Attorney
12 Dep. City Clerk.
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--J ST
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t"
1 IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year
2 hereinafter specified-
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CITY OF INDIO
DATED: �s
ATTEST:
BY:
City Clerk
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MAYOR
APPROVED AS
m
Attomey
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N WITNESS WHEREOF, the parties have executed this Agreement on the day and year
lereina$er specified.
--ITY OF LA QUINTA
DATED. S 9 9
ATTEST:
B :
City Clerk
0
MAYOR
APPROVED AS BY FORM:
x
BY:
City Attorney
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parties arties have executed this Agreement on the day and year
WITNESS WHEREOF,
reinaRer specified.
ITY OF PALM DESERT
BY:
)ATED:9
MAYOR
City UlerK
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AS BY FORM:
Attorney
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N WITNESS WHEREOF, the parties have executed this Agreement on the day and year
iereinafter specified.
--ITY OF PALM SPRINGS
DATED: /0411F
ATTEST:
BY: \ �'
ity Clerk
0
BY: �
MAYOR
APPROVED AS BY FORM:
BY: --
City Attorney
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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year
hereinafter specified.
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BY:
MAYOR
APPROVED AS BY FORM:
10 BY:
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IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year
hereinafter specified.
I COUNTY OF RIVERSIDE
DATED: / / 9 BY:
Ch an, Board of Supervisors
KAY CENICEROS
ATTEST: GERALD A. MALQPlEY APPROVED AS BY FORM:
CLERK of the BOARD DFF P�VISORS
Cmmhaf Riverside. s; a of lornie
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BY:
County Attorney
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/-7
ARTICLES OF INCORPORATION
OF
HOSPITALITY INDUSTRY AND BUSINESS COUNCIL, INC.
A California Nonprofit Mutual Benefit Corporation
The name of this corporation is HOSPITALITY INDUSTRY AND BUSINESS
COUNCIL, INC.
II
A. This corporation is a nonprofit mutual benefit corporation and is organized
under the Nonprofit Mutual Benefit Corporation Law. The purpose of this corporation is to
engage in any lawful act or activity, other than credit union business, for which a corporation
may be organized under such law.
B. The specific purpose of this corporation is to assist the Palm Springs Desert
Resort Communities Convention and Visitors Authority ("Authority") in implementing the
terms of the Joint Powers Agreement between the Authority and its members and to assist
the Authority in implementing the Business Improvement District currently in effect.
III
Notwithstanding any of the above statements of purposes and powers, this corporation
shall not, except in an insubstantial degree, engage in any activities or exercise any powers
that are not in furtherance of the specific purposes of this corporation
I►TI
The name and address in California of the corporation's initial agent for service of
process is: Samuel Crowe, 1131 West Sixth Street, Suite 300, Ontario, California 91762.
V
A. No substantial part of the activities of this corporation shall consist of lobbying
or propaganda, or otherwise attempting to influence legislation, except as provided in
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Section 501(h) of the Internal Revenue Code of 1986 or the corresponding provision of any
future United States internal revenue law, and this corporation shall not participate in or
intervene in (including publishing or distributing statements) any political campaign on
behalf of or in opposition to any candidate for public office, except as provided in
Section 501(h) of the Internal Revenue Code of 1986 or the corresponding provision of any
future United States internal revenue law,
B. All corporate property is irrevocably dedicated to the purposes set forth in
Article II above. No part of the net earnings of this corporation shall inure to the benefit of
any of its directors, trustees, officers, private shareholders or members, or to individuals.
C. On the winding up and dissolution of this corporation, after paying or
adequately providing for the debts, obligations, and liabilities of the corporation, the
remaining assets of this corporation shall be distributed to such organization (or
organizations) organized and operated exclusively for charitable and educational purposes,
which has established its tax-exempt status under Section 501(c)(6) of the Internal Revenue
Code of 1986 or the corresponding provision of any future United States internal revenue
law.
VI
To the fullest extent permitted by law, this corporation shall indemnify its directors,
officers, employees and other persons described in Section 7237(a) of the California
Corporations Code, including persons formerly occupying any such position, against all
expenses, judgments, fines, settlements, and any other amounts actually and reasonably
incurred by them in connection with any proceeding, as that term is used in Section 7237(a),
and including an action by or in the right of the corporation, by reason of the fact that the
person is or was a person described in that Section. "Expenses" as used in this Article, shall
have the same meaning as in Section 7237(a) of the California Corporations Code.
To the fullest extent permitted by law and except as otherwise determined by the
Board of Directors of the corporation in a specific instance, expenses incurred by a person
seeking indemnification under this Article, in defending any proceeding covered by this
Article, shall be advanced by the corporation before final disposition of the proceeding, on
receipt by the corporation of an undertaking by or on behalf of that person that the advance
will be repaid unless it is ultimately determined that the person is entitled to be indemnified
by the corporation for those expenses.
Incorporator
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AMENDED AND RESTATED
BYLAWS OF
PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION AND
VISITORS AUTHORITY
(formerly Palm Springs Desert Resorts Convention and Visitors Authority)
(Amended , 2009)
Section 1: PURPOSE
To jointly encourage and engage in such other activities as might be necessary to enhance, to the
greatest extent possible, all aspects of the hospitality, convention and tourism industry in the
Coachella Valley and to attract visitors to the area from a world-wide market, all to the benefit of
the member organizations and their citizens.
Section 2: EXECUTIVE COMMITTEE
A. Officers — Chairman and Vice Chairman are elected annually in December for the
following Calendar year.
B. Duties:
Manage affairs and evaluate performance of Joint Powers Authority
2. Hire President
3. Authorize contracts for service
4. Adopt Budget
C. Chairman appoints subcommittees
D. Membership Qualifications:
Voting members are elected/appointed members from active public organizations that
have not given notice to withdraw. Each active public member appoints one elected
official as the designated delegate and a second elected official as an alternate. The
County appoints one elected official as the designated delegate and either a second
elected official or a senior staff member as the alternate member. City Managers are ex-
officio members. Three ex-officio members are appointed by HIBC chairman from
Hospitality and Business Council for one year terms.
Section 3: TECHNICAL ADVISORY COMMITTEE
A. Officers — The City Manager representative shall be automatically named Chair of
Technical Advisory Committee JAC) upon selection of JPA Executive Committee Chair
as selected in December for the following Calendar year.
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B. Duties — Advise Executive Committee on all matters pertaining to Joint Powers Authority
(JPA).
C. Membership Qualifications — City Managers/Administrators from active public agencies.
Section 4: HOSPITALITY INDUSTRY AND BUSINESS COUNCIL (HIBC)
A. Members
Seventeen (17) appointed by Executive Committee
2. Widespread hospitality Industry/Business Community. Balanced representation
from Active Public Members
The following categories serve as a guideline:
Members/Category
2 — Hotels with less than 100 rooms
3 — Hotels between 101-300 rooms
4 — Hotels with more than 301 rooms
7 — Business/Attractions Community
(Retailers, restaurants, attractions, banking, finance, transportation, air carriers,
developers, Chambers of Commerce, etc.)
1 —At Large
B. Terms
Appointed in December for terms beginning January 1. Three years staggered serve at
pleasure of Executive Committee. Two -term maximum, majority vote of Executive
Committee to appoint and 2/3 vote of Executive Committee to remove. In the event of a
delayed appointment, existing HIBC members serve until replaced.
C. Duties
1. Develop annual budget, marketing plan, and other related activities for
submission to Executive Committee for approval.
2. Develop measurable performance criteria to evaluate CVA performance.
(Beyond Transient Occupancy Tax, to include room nights booked, lead
generation, cooperative advertising, membership involvement and other
appropriate indicators).
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3. Develop dues structure for private and Associate Members to be submitted to
Executive Committee.
4. Meet monthly with President and staff to review performance, revenues and
expenditures.
5. Approve monthly financial reports for distribution to Executive Committee.
6. Authorize minor adjustments to the budget within CVA activities (i.e., marketing
program, sales program, advertising program). Budget adjustments between
major categories requires Executive Committee approval.
7. Chairman of HIBC appoints subcommittees as necessary.
8. HIBC members elect Chairman, Vice Chairman and Secretary annually, in
December, for following Calendar year.
9. Review, comment and submit contracts for professional services to the Executive
Committee for approval.
10. Conduct meetings in accordance with the Brown Act.
11. File Conflict of Interest statements. Disclose financial interests. Disqualify from
participation in decision which may affect Hospitality Industry and Business
Council members' or their employees' economic interest.
12. Chairman is an ex-officio member of Executive Committee, attends all Executive
Committee meetings (including closed sessions). Chairman may delegate to Vice
Chairman. In addition, Hospitality Industry and Business Council Chairman
appoints two additional members to serve one year, ex-officio terms on Executive
Committee.
13. Hospitality Industry and Business Council members serve without compensation
during any term served, including one year following last term of service.
14. Members who miss more than two HIBC meetings in a row or who miss 50% or
more of the regularly scheduled HIBC meetings during any 12 month period shall
be deemed to have resigned.
D. Nominating Committee, Marketing Committee, Budget Committee, other ad hoc
committees.
1. Members:
Appointed by Hospitality Industry and Business Council Chairman from HIBC
and Palms Springs Desert Resort Communities Convention and Visitors Authority
membership. HIBC officers are also ex-officio members of all committees.
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2. Terms:
One year, serve at pleasure of Chairman of Hospitality Industry and Business
Council appointed by HIBC Chairman in December each year.
3. Duties:
a) Nominating Committee meets as necessary. Recommends to HIBC for
approval and submission to the Executive Committee, individuals to serve
on Hospitality Industry and Business Council. Nominates officers of
HIBC.
b) Marketing Committee meets at least annually. Recommends marketing
programs for following calendar year.
c) Budget Committee meets as necessary. Prepares and monitors budget and
performance indicators.
4. Membership Qualifications: When located in Coachella Valley, members
represent business entities within boundaries of active members' agencies.
5. Other ad hoc Committees:
a) Other HIBC committees are appointed by Chairman of Hospitality
Industry and Business Council.
b) Other JPA Executive Committees are appointed by Chairman of JPA
Executive Committee.
E. Business Improvement District (Tourism Bid). By Ordinance #883, the County of
Riverside has established a Business Improvement District for the purpose of promoting
tourism by providing for a levying or annual assessment within the boundaries of the
Tourism BID territory to fund activities related to tourism. This section designates the
Hospitality Industry and Business Counsel of the Palm Springs Desert Resort
Communities Convention and Visitors Authority to serve as the Advisory Board for the
Tourism BID. In its capacity as the Advisory Board the HIBC shall:
1. Review and make any recommendations regarding the operations of the Tourism
BID,
2. Review and recommend all expenditures of revenues derived from the levy of
assessments derived from the Tourism BID which shall be within the policy
guidelines established by the Board of Supervisors of Riverside County.
3. Annually present a report to the Board of Supervisors of Riverside County for
their approval which shall include a description of the program activities to be
implemented with the Tourism BID and an estimate of expenditures related
thereto.
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4. Submit an annual report to the Board of Supervisors of Riverside County
outlining the previous year's revenues and expenses which shall include (a) any
proposed changes to the Tourism BID boundaries and (b) the amount of any
contributions made from sources other than the assessment levied pursuant to the
Tourism BID.
5. Exercise such other duties as may be directed from time to time by the Board of
Supervisors of Riverside County.
6. Establish an annual budget for the use of Tourism BID funds and approve any
modifications thereto.
7. Establish an annual budget for the use of funds contributed to the Tourism BID
by hotels or other establishments not within the Tourism BID territory.
Section 5: PERSONNEL COMMITTEE
A. Members/Category:
Two (2) — Chairman of Executive Committee and one other Executive Committee
member appointed by Chairman of Executive Committee
One (1) — Chairman of Hospitality Industry and Business Council
B. Duties:
1. Conduct annual written review of President performance within 30days of close
and report to Executive Committee at their next regularly scheduled meeting.
2. Advise Executive Committee on personnel matters.
3. Review CVA Employee Benefit Package with the aid of the Technical Advisory
Committee (TAC) Chairman.
Section 6: MEMBERSHIP QUALIFICATIONS
A. Private Members:
Non -government members whose place of business is within the jurisdiction of an
active public member.
B. Associate Members:
Non -government member whose place of business is outside the Coachella Valley.
C. Active Public Member:
A public agency, signatory to JPA, who has not given notice of withdrawal.
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D. Inactive Public Member:
A public agency, signatory to JPA, who has given notice of withdrawal.
Section 7: MEETINGS
A. Annual Membership Meeting:
At least once a year, during first quarter of Calendar year, to report to total
membership (public/private) the previous year's accomplishments and the future
operation and marketing plans.
B. Executive Committee:
At least quarterly, or as deemed necessary, time and place to be established. The
Chairman or a majority of the Executive Committee may call a meeting.
C. Hospitality Industry and Business Council:
At least one meeting per quarter, but not less than nine in a 12-month period.
D. Other Committees — As needed.
Section 8: QUORUM
A. A majority of current membership of each committee shall constitute a quorum.
B. All action of each committee shall be by majority vote of those present.
Section 9: PRESIDENT
A. Professional Manager hired by Executive Committee to manage affairs of JPA.
B. Develop and administer plans and programs for achieving visitor industry
objectives. Develop and maintain key relations in the tourism and convention
industry in order to assure effective advertising, public relations, promotions and
direct sales of the Palm Springs Desert Resorts area for exploitation of the member
cities as a visitor and convention destination.
Section 10: AMENDMENTS
Bylaws may be amended by majority vote of the Executive Committee.
Section 11: WARRANTS AND DEMANDS
A system of warrants and demand payments will be established. Monthly statements of warrants
and demands shall be submitted to Executive Committee for approval and ratification.
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Section 12: ORGANIZATIONAL CHART(S) ATTACHED HERETO
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Lod
CF` OF
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Adoption of City of La Quinta
2009-2010 Economic Development Plan
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt the City of La Quinta 2009-2010 Economic Development Plan.
FISCAL IMPLICATIONS:
None for this action. The implementation activities associated with the 2009-2010
Economic Development Plan will be included within the Fiscal Year 2009-2010 Budget.
CHARTER CITY IMPLICATIONS:
The City Charter and its principles of "home rule" allow the City sufficient flexibility to
undertake economic development activities. The Charter allows the City "to utilize
revenues from the General Fund to encourage, support, and promote economic
development."
BACKGROUND AND OVERVIEW:
On March 17, 2009, the City Council discussed the Draft 2009-2010 Economic
Development Plan via a Study Session. (The March 17, 2009 study session minutes
are included as Attachment 1.) The Council discussion emphasized the need to
facilitate business retention and expansion, market to potential visitors (local, Southern
California, and through the Pacific Northwest), and facilitate better communication
between the City, business community, and key non-profit partners.
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It should be noted that in previous years, the Economic Development Plan's focus has
been on new development and new business recruitment, and the City's efforts have
proven to be very successful. As the Council implied during its discussion, now that
the City is "mature," economic development efforts have to shift accordingly. Greater
emphasis must be placed on marketing, business relations, and business assistance.
During these challenging economic times, the City needs to help businesses on a short
term basis by enticing people to shop, play, and stay in La Quinta.
Staff met and discussed various strategies to implement the Council's direction. As
the focus next year will be on business retention and expansion, these strategies fall
under the "Business Support and Development" and "Marketing" categories in the
attached Economic Development Plan (Attachment 2). Several new strategies include:
• Launch an E-Marketing Campaign that involves the tourism website, shopping map,
dining directory, and the utilization of new electronic communication systems.
• Conduct a business survey and solicit input from La Quinta businesses regarding
challenges, climate, and advertising ideas.
• Evaluate opportunities to assist new and existing businesses regarding permitting,
fee programs, and long-term business retention and development.
• Work with Imperial Irrigation District, Coachella Valley Water District, Burrtec
Waste and Recycling, and Southern California Gas Co. to develop incentives for
businesses to participate in energy reduction programs to lower operating costs.
• Execute a Cooperative Advertising Program via creation of a "Co-op Catalog"for La
Quinta businesses, hotels, and key partners. Offer cooperative advertising
opportunities to assist partners and leverage marketing budgets.
• Implement a Local Marketing Campaign through a local advertising campaign for La
Quinta businesses and key partners that has a shop/dine message and promotes
events year round.
• Work with key event organizers on implementing effective cooperative strategies
and attracting more people to stay/play and shop/dine in La Quinta. Support
existing events and explore new ones.
• Carry out public outreach event(s) for businesses and key partners on the
opportunities the City Marketing Plan and Economic Development Plan offer in
terms of cooperative advertising and other business support programs.
• Work with the Coachella Valley Economic Partnership as they create an "Economic
Blueprint" for the Valley that identifies key industries to target over the next five
years in order to stabilize, grow, and diversify the region's economy.
• Work with the La Quinta Chamber of Commerce to create a home -based
business Chamber membership and facilitate networking among home -based
businesses.
The Council also requested the Chamber of Commerce review the draft ED Plan and
provide input, which the Chamber has done. Staff has incorporated some of the
Chamber's suggestions under "Business Support and Development." The
Chamber's list of action items is provided as Attachment 3. Staff will work closely
with the Chamber to implement the economic development programs.
Last year, staff developed an Executive Action Summary that encapsulates the
economic development action items being proposed for implementation in Fiscal Year
2009-2010 and identifies corresponding policies. The summary also provides a glance
at La Quinta via a community profile and photography depicting the successes of the
City's economic development efforts.
Once adopted, the Economic Development Plan will be one of five components that
comprise the City's overall strategic planning effort; the other components include the
Capital Improvement Program, Resource Allocation Plan, Annual Financial Management
Review, and the 2009-2010 Annual Operating Budget. Staff will make the request to
fund this plan as part of the preliminary fiscal year 2009-2010 budget process.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt the City of La Quinta 2009-2010 Economic Development Plan; or
2. Do not adopt the City of La Quinta 2009-2010 Economic Development Plan; or
3. Provide staff with alternative direction.
Respectfully submitted,
Doug as . Evans
Assistant City Manager —Development Services
185
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Minutes of March 17, 2009 Study Session
2. City of La Quinta 2008-2009 Economic Development
Plan (including Executive Action Summary)
3. Chamber of Commerce list of action items
i•
A 1 1 ACAIMENT 1
City Council Minutes 22 March 17, 2009
Council Member Franklin stated she feels the project should be a high
priority.
3. DISCUSSION OF THE DRAFT 2009/2010 ECONOMIC DEVELOPMENT PLAN
(EDP).
Assistant City Manager -Development Services Evans presented the staff
report.
Council Member stated the phrase "economic development" must have a
focus on how it is going to provide significant improvements in revenue. He
addressed the list on Page 3 of the staff report.
Council Member Franklin stated the EDP is too vague and needs to be more
specific on how the items will be accomplished. Assistant City Manager -
Development Services Evans explained the EDP addresses long and short-
term policies, and Page 26 lists strategies to implement the EDP; and noted
the marketing plan strategies for next year will be presented at the next City
Council meeting. He stated the program is built upon throughout the budget
process.
Council Member Kirk stated he has some of the same concerns as Council
Member Franklin, but feels the EDP is better than a few years ago. He
agrees some of the statements in the beginning of the document could be
tightened up; and stated he would like staff to come back with some
economic development options such as waiving fees, expansion of marketing
event opportunities in the City, and reviewing loan programs for facade or
sign improvements. He suggested looking at ways to facilitate business
retention and expansion during these difficult economic times.
Mayor Pro Tem Henderson referenced a breakfast the City sponsored in the
past for the purpose of communicating with businesses; and stated there
seems to be a lack of communication between the Chamber of Commerce,
the City, and businesses and we need to find a way to "bridge the gap" so
the businesses know what the City is doing to support them.
Council Member Franklin noted a breakfast would provide the opportunity to
communicate what the City is doing as well as hear from the businesses
what they need from the City. She stated she would like to see a meeting
set up with the hoteliers.
187
City Council Minutes 23 March 17, 2009
Mayor Pro Tem Henderson referenced recent comments she has heard from
people that want to do business in La Quinta. She commented on the need
to solve the missing link of communication by the end of the year so it is
something that can be graded.
Council Member Sniff noted it is important to market the City to draw
visitors. He stated the three areas to market are local residents, tourists
from Southern California, then all the way up to the west coast of British
Columbia.
Council Member Kirk asked if the Chamber of Commerce had provided input
on the EDP, and if it is appropriate.
Mayor Pro Tem Henderson and Council Member Sniff both commented on
the Chamber of Commerce's previous lack of involvement and attendance at
the City Council meetings except for their annual contract. They expressed
appreciation for the current director's involvement and attendance at City
Council meetings.
Council Member Kirk suggested sending a letter from the Mayor to the
Chamber of Commerce acknowledging their current efforts and requesting
their input on the EDP. Council concurred.
REPORTS AND INFORMATIONAL ITEMS
CVAG Energy & Environmental Resources Committee — Council Member Sniff
reported the rates could double because of a court decision to charge fees for
expansion of certain energy plants.
CVAG Transportation Committee — Council Member Kirk stated the Committee
referred the Palm Desert Bike Program back to the Executive Committee.
C. V. Conservation Commission — Council Member Sniff reported the Committee
was presented with an extensive list of project area purchases and authorized a
negotiating agent to purchase the property.
C.V. Mosquito & Vector Control District - Mayor Pro Tem Henderson suggested
removing this item from the list. City Manager Genovese stated staff will prepare a
written report for the City Council.
League of California Cities — Mayor Pro Tem Henderson encouraged the City
Council Members to attend the Riverside County Division meeting in Moreno Valley
on March 23, 2009; and stated State Controller Chiang will be the speaker. She
The City of La Quinta is embarking on its fourteenth year of economic development initiatives,
which are derived from the annual Economic Development Plan ("ED Plan") This Executive
Action Summary offers an implementation strategy to fulfill the numerous objectives of the ED
Plan and outlines the steps being taken to ensure the economic vitality of the City of La Quinta.
In essence, it provides a summary of economic development implementation activities for Fiscal
Year 2009-2010. The ED Plan's comprehensive policy document, first adopted in 1996, is attached
for reference and details the City's vision and direction for its economic development activities. It
also provides more detail on the City's rationale for an economic development plan, lists ED
Plan participants, and outlines La Quinta's resources, opportunities, liabilities, and needs as
well as its business plan.
To better understand La Quinta's economic development initiatives, it is important to be familiar
with the community's profile - the "facts and figures" that would lead potential retailers,
restaurants, hotels, and businesses to locate here.
• Population as of January 1, 2008 - 42,958
• Population projections. 2010-45,000; 2015 - 51,000, 2020- 55,000
• Median age is 36.4; median household income is $74,638
• Total number of households in La Quinta in 2008 - 15,056
• Total number of housing units in 2008 - 21,058 (18,876 SFD - 90%)
• Median new and resale home price in 2008 - $425,000
• Retail sales in 2007 reached $735.65 million (10.3% increase over 2006), total taxable
sales in 2007 were $826.48 million (9.6% increase over 2006)
• La Quinta has an assessed valuation of $12.5 billion (FY 2008-09)
• Permit valuation: $140.7 million in 2008; $154.4 million in 2007
• Home to the nationally -acclaimed Arnold Palmer Classic Course at SilverRock Resort
• With over 800 guest rooms, La Quinta has the highest daily ($122.40) and annual
($44,676) per room revenue in the Valley and is home to the largest hotel in the Coachella
Valley -the La Quinta Resort & Club (over 800 guest rooms)
• 2007 total hotel room sales for the City of La Quinta amounted to $48.8 million
• 2008 traffic counts (2-way, average daily trips): Washington Street @ Highway 111 - 78,432;
Washington Street @ Fred Waring Drive - 63,494; Highway 111 @ Adams Street- 45,702,
Jefferson Street @ Highway 111 - 66,318
• Characteristics of La Quinta's 5, 10, and 15 mile rings from Highway 111/ Adams
Street 2008:
Population
166,084
262,336
342,782
Households
58,118
93,116
120,591
Median Age
34.3
35.5
35.1
Avg HH Income
$77,262
$76,331
$73,402
1 • M
2009-2010 Implementation Activities and Target Areas
POLICY
Support existing La Quinta businesses through a variety of economic development
programs, marketing efforts, and special events.
ACTION ITEMS
• Continue to work with the La Quinta Chamber of Commerce on business retention efforts
and business support services.
• Coordinate economic development action items with Chamber and support implementation
of efforts in the following areas: cooperative advertising, public relations, Village signage,
business surveys, business communication, local events, and Workshop/Information
Exchange Committee.
• Create list of La Quinta retail and service businesses for City website, Economic Development
section, and produce and post a resource page for businesses.
• Conduct a business survey and solicit input from La Quinta businesses regarding challenges,
climate, advertising ideas, etc.
• Evaluate opportunities to assist new and existing businesses regarding permitting, fee
programs, and long-term business retention and development.
• Work with Imperial Irrigation District and Southern California Gas Co. to develop incentives
for businesses to participate in energy reduction programs to lower operating costs.
• Work with the La Quinta Chamber of Commerce to create a home -based business Chamber
membership and facilitating networking among home -based businesses.
• Update Market Study to identify emerging land use trends and future markets.
• Work with the Coachella Valley Economic Partnership as they create an "Economic Blueprint"
for the Valley that identifies key industries to target over the next five years in order to
stabilize, grow, and diversify the region's economy.
City of La Quinta Marketing Plan
Execute a Cooperative Advertising Program via creation of a "Co-op Catalog" for La Quinta
businesses, hotels, and key partners. Offer cooperative advertising opportunities to assist
partners and leverage marketing budgets.
Launch a Local Marketing Campaign for La Quinta businesses and key partners that has a
shopidine message and promotes events year round.
Work with key event organizers on leveraging City sponsorships, implementing effective
cooperative strategies, and attracting more people to stay/play and shop/dine in La Quinta.
Promote new and current events and explore support for current events.
191
Carry out public outreach event(s) and a marketing campaign to businesses and key partners
on the opportunities the City Marketing Plan and Economic Development Plan offer in
terms of cooperative advertising and other business support programs.
Launch an E-Marketing Campaign that involves the tourism website, shopping map, dining
directory, and the utilization of Social Media (e.g , FaceBook, Flickr and Twitter). Continue
paid search online advertising with hotels, and expand the program to include all La
Quinta businesses and other key partners.
Continue to produce publiclvisitor communication pieces. Integrate "Shop Local" message
to deliverables such City calendar, or City Newsletter, and Palm Springs Life advertorial.
Continue to produce visitor communication pieces with event information to draw
more visitors to La Quinta.
Arnold Palmer Classic Course Marketing
• Take full advantage of being a home course of the Bob Hope Chrysler Classic in 2009-10
marketing and advertising efforts.
• Print advertising — advertise in publications such as Desert Golf Magazine, Palm Springs Life,
The Desert Sun, and Alaska Airlines (in-flight magazine).
• Continue presence in various golf directories, including: Palm Springs Golf Guide, City Map,
and Yellow Pages.
• Continue to research and implement public relations opportunities with positive
messages, e.g., national recognition by Golf Magazine, a home course of the Bob Hope
Chrysler Classic.
• Update www.SilverRock.org website with new photos and additional information.
• Broadcast SilverRock television spots to air primarily in the local market; and on a national
level via the Golf Channel during the Bob Hope Chrysler Classic.
• Continue electronic marketing, including online paid search advertising and e-blasts to all
current users of SilverRock Resort golf course.
• Develop discounts for guests and residents, a Coachella Valley rate (summer season), and
a variety of specials to encourage shoulder season use of the golf course.
192
POLICY
The City will encourage the development of commercial, service commercial, office,
lodging, theater, and light industrial uses within the Highway 111 Corridor to diversify
the community's economic base.
ACTION ITEMS
• Continue to market Highway 111 Corridor development opportunities to retail, hospitality
and family restaurant/ entertainment developers and operators in conjunction with
property owners.
• Market Highway 111 Corridor development opportunities to auto dealers, and assist with
retention and expansion efforts for existing dealerships.
• Explore and assist in the facilitation of building and site reuse opportunities to accommodate
evolving retail trends and the reuse and/or expansion of existing retail facilities.
• Explore opportunities to locate a mixed -use "lifestyle" center that combines entertainment
venues with retail and residential uses in the Highway 111 Corridor.
• Develop and coordinate a marketing co-op for businesses including auto dealerships,
restaurants, and retailers.
, ; !
POLICY
The City will work with the various property owners and stakeholders to facilitate
development of the Centre Pointe project at the southeast corner of Miles
and Washington.
ACTION ITEMS
• Work with Centre Pointe Development and adjoining property owners to draft a new land
use plan for the undeveloped segments of this property not owned by Eisenhower Medical
Center.
• Facilitate development process for Mayer Villa Capri on Washington and Fred Waring.
• Facilitate development of remaining property within the Washington Square center.
• Develop and coordinate a marketing co-op for restaurants and retailers.
193
POLICY
The City will explore strategies to attract more businesses, residents and visitors to
the Village at La Quinta (the City's downtown area).
ACTION ITEMS
• Implement the Village Signage program contained within the 2007-08 Capital Improvement
program to guide patrons to Village businesses.
• Explore opportunities to develop urban infill residential uses in and near the Village to
increase demand for the commercial and office uses.
• Continue to explore commercial retail development opportunities.
• Review and, where deemed necessary, update the Village Design Guidelines, General Plan
policies and Zoning Code Regulations to promote and encourage a mixture of pedestrian
friendly retail, service and residential land uses.
• Continue to implement and facilitate events that bring people into the Village.
• Continue and expand opportunities for co-op advertising.
POLICY
The City will implement the development programs for the boutique and resort
hotels at SilverRock Resort and explore other opportunities for resort/hospitality
development.
ACTION ITEMS
• Continue to work with Lowe Enterprises to implement the Disposition and Development
Agreement and Development Agreement for the boutique hotel, resort hotel and resort retail.
• Solicit proposals from landowners and developers to jointly develop additional resort and
hospitality uses throughout the City.
• Continue cooperative marketing program with La Quinta hotels.
•.:� 194
POLICY
The City will explore recreational opportunities and develop recreational uses for
residents and visitors to enjoy. Areas of particular emphasis will include golf, trail
improvements, a regional trail system, parks, health and fitness programs as well as
arts, cultural and educational experiences.
ACTION ITEMS
• Implement completed Community Services Master Plan.
• Continue to work on trails plans for the top of the Cove and the White Water Channel.
• Explore land acquisition opportunities to provide additional park facilities.
• Design and build two Dog Parks in the City.
• Implement and monitor Phase I of the Golf Cart Plan — Phase one will focus on connecting
the La Quinta Resort, SilverRock Resort, and the Village.
POLICY
The City is committed to develop workforce affordable housing to ensure housing
opportunities to support existing businesses and business future expansion.
ACTION ITEMS
• Conclude an affordable housing agreement with the Shovlin Companies and complete site
planning activities for the Highway 111 and Dune Palms Road property.
• Initiate and complete the rehabilitation and new development planning activities for
Washington Street Apartments. Complete the Project Area'No. 2 amendment that will add
the apartment complex and adjacent vacant property to Redevelopment Project Area No. 2.
• Purchase additional property for future affordable housing development.
• Complete site planning activities for the Dune Palms Road/Westward Ho properties.
• Identify rehabilitation and/or redevelopment opportunities involving existing multi -family
residential units.
• Complete the City's updated Housing Element of the General Plan.
• Identify bank -owned foreclosed homes that are in need of substantial rehabilitation; initiate
purchase and substantial rehabilitation activities.
195
• Monitor the lease -up of the Coachella Valley Housing Coalition (CVHC) affordable workforce
multi -family housing.
• Sell additional units in the La Quinta Housing Program to very low-income households.
• Initiate site planning activities involving Agency -owned property located at Avenida
Montezuma and Avenida Mendoza across from La Quinta Community Park (formerly
Francis Hack Park).
POLICY
The City will implement a Green and Sustainable La Quinta program intended to
increase the conservation of resources and reduce environmental impacts with an
emphasis on energy, water, air quality, solid waste, land use, and transportation.
ACTION ITEMS
• Continue to develop the Green and Sustainable La Quinta program by helping residents
and businesses consume fewer resources and save money on their utility bills.
• Continue to strengthen the conservation partnerships with Coachella Valley Water District,
Imperial Irrigation District, Burrtec and the Southern California Gas Company by assisting
them in marketing the various programs and rebates available to residents and businesses
in La Quinta.
• Explore the concept of providing incentives, reducing permit fees, or providing a matching
funding program in cooperation with IID and Southern California Gas Company for
businesses to make improvements that enhance energy efficiency and resource conservation
in their buildings.
• Continue to reach out to the community via presentations and special events to encourage
La Quinta residents to reduce their carbon footprint by providing valuable conservation
programs and incentives.
• Promote green efforts via flyers, ads, and press releases; continue to pursue cooperatives
with green partners for cost sharing purposes; and continue to provide green tips and
updates in the La Quinta City Report (quarterly newsletter) and the Chamber of Commerce
Gem publication.
• Create a green web page on the City website dedicated to the growth of the Green and
Sustainable La Quinta Program to help keep residents and businesses informed about the
latest programs available to them.
• Complete landscape conservation program for two RDA -owned Cove homes and continue
installing "smart' irrigation controllers on all RDA -owned homes.
196
POLICY
Seek grant funding to help offset impact to the General Fund.
ACTION ITEMS
• Monitor and pursue Federal Stimulus funding to provide for general fund relief for
transportation, infrastructure and energy efficiency projects.
• Work with the League of California cities to investigate possible federal funding
opportunities.
• Work with federal legislators to acquire Federal Stimulus funding for shelf ready projects.
• Serve on Assembly Economic Stimulus Recovery Task Force; identify projects eligible for
funding under this program; and lobby for expeditious funding process.
197
Contents of Economic Development Plan i°Policy" Document
This document is organized as follows:
q Introduction
■ Rationale for this Economic Development Plan
■ Participants in Formulating and Implementing this Plan
2) Resources, Opportunities, Liabilities and Needs
■ Community Profile
■ Key Assets
■ Liabilities
■ Projected Market Demand
■ Projected City/Redevelopment Agency Financial Resources
for Economic Development
■ City/Agency Real Estate Assets
■ Infrastructure Needs/City Capital Improvement Program
s) Business Plan
Mission Statement
Implementation Policies
Fiscal Year 2008-09 Accomplishments
a) Highway 111 Corridor
b) The Village
c) Annexation Feasibility
d) Resort/Hospitality Opportunities
e) Housing
f) Business Support & Development
g) SilverRock Resort Marketing
h) Green and Sustainable La Quinta Program
i) American Recovery and Reinvestment Plan
2009-10 Implementation Activities and Target Areas
j) Highway 111 Corridor
k) The Village
1) Annexation Feasibility
m) Resort/Hospitality Opportunities
n) Recreation Opportunities
o) Housing
p) Business Support & Development
q) SilverRock Resort Marketing
r) Green and Sustainable La Quinta Program
s) American Recovery and Reinvestment Plan
....' 198
APPENDIX
Exhibit A: City/Agency Real Estate Assets Map
..) 199
iSection
2009-10 Economic Development Plan
Strategies and Tasks to Stimulate Private Investment in La Quinta
The City of La Quinta is embarking on the fourteenth year of implementing
economic development initiatives. To date the City's efforts have yielded major
retailers, upscale restaurants, a Homewood Suites and Embassy Suites, and the
new resort and golf venues at SilverRock Resort. The focus for the coming fiscal
year is four fold. The first involves SilverRock Resort. The Redevelopment
Agency will continue to implement and monitor the Disposition and Development
Agreement that will lead to the development of a boutique hotel, a feature hotel
and resort retail village. The Agency will also complete the design and initiate
construction of the on -site infrastructure. The second entails monitoring retail
activity in the City's three commercial districts (the Highway 111 corridor, the
Village, and SilverRock Resort) to ensure that the City's economic development
initiatives maximize the benefits to each district. The City will take a proactive
approach to business development and support local businesses. The fourth is a
commitment to develop affordable workforce housing to ensure housing
opportunities that support existing businesses and future business expansion. In
facilitating workforce housing development, the City will also be stimulating the
local economy by generating construction activity.
The City's economic development efforts will continue to maintain a balance
between securing quality revenue -generating development while preserving La
Quinta's cultural and natural features. The goal is to insure that the short-term
gain realized from achieving revenue -generating uses does not compromise the
long-term necessity for quality development that withstands the test of time.
Thus, the economic development initiatives presented in this Economic
Development Plan center on attracting and enhancing revenue -generating
enterprises, supporting the local economy, and promoting tourism while
protecting open space and environmental attributes as well as expanding
recreation opportunities for La Quinta's residents.
This Plan outlines a vision and direction for the City's economic development
activities. It presents the mission statement, implementation policies, projected
resources, and business plan the City and the La Quinta Redevelopment Agency
will follow to sustain a comprehensive economic development effort.
CITY OF LA QUINTA,
April 21, 2009 ECONOMIC DEVELOPMENT PWN 200
INTRODUCTION
PAGE 2
Rationale for this Economic Development Plan
The economic development process is the deliberate, judicious intervention in the
local economy to foster a business climate that facilitates private investment.
This process is neither exact nor fully predictable, and is more of an art than a
science. Economic development is a dynamic, ever changing endeavor because
it must constantly accommodate the evolving characteristics of the market place.
Thus, the City annually reviews and updates this Plan to ensure that it reflects
and responds to current market conditions, and equally as important, the
community's collective vision as to how to accommodate these conditions.
Finally, this enterprise parallels the activities associated with building a city; thus
this Plan embraces a long-term vision rather than a short-term perspective.
In 1996, the City of La Quinta adopted the first Economic Development Plan that
defined the community's desires for future development, and presented a
business plan to guide the City's economic development initiatives. The City then
embarked on a planned, pro -active economic development effort for the following
reasons:
Capture Forecasted Growth for the Coachella Valley
A variety of market studies forecast continued growth for the Coachella Valley
during the next decade. This is demonstrated by the new major retailers that
have located along the Highway 111 corridor during the past year.
Due to its prime location and the expanding population of the Eastern Central Coachella
Valley the City is positioned to capture a sizable portion of the projected commercial,
resort, and residential development through the business expansion and recruitment
efforts delineated in this Economic Development Plan.
Balance Municipal Revenue and Expenditure Needs
The City's primary revenue resources are transient occupancy and sales taxes.
During Fiscal Year 2008-09 these revenues comprised 33% of the City's total
General Fund revenue; sales tax revenue income generated approximately 20%
of total General Fund revenue and transient occupancy tax revenue will generate
approximately 13% of total General Fund revenue. Secondary resources are
license/permit fees and property tax revenue. A majority of the City's property tax
revenue, however, is allocated to the Redevelopment Agency. Approximately
80% of the land area within the City's corporate boundaries is in one of two
redevelopment project areas. Combined, these resources maintain existing and
provide new services to La Quinta's residential and business communities.
Resort and commercial development generates a majority of the municipal
revenues received by the City.
CITY OF LA QUINTA q
April 21, 2009 ECONOMIC DEVELOPMENT -PLAN 201
INTRODUCTION
PAGE 3
The City and Redevelopment Agency must continue to enlarge the City's revenue base
in order to enhance and expand the quality of municipal services La Quinta residents
expect.
Judiciously Allocate Municipal Resources
Like any business, the City continually balances the allocation of financial
resources between service costs and infrastructure investment. To prudently
accomplish this task, the City annually implements a comprehensive strategic
planning effort that meshes this Economic Development Plan with a Five -Year
Municipal Service Resource Allocation Plan, a Five -Year Capital Improvement
Program, Annual City/Agency Financial Management Strategies, and Annual
City/Agency Operating Budgets. This strategic planning effort is focused on and
designed to insure that the City has financial resources to provide future
municipal services, and address future infrastructure and public facility needs.
This Economic Development Plan identifies economic development investment
strategies and initiatives that are subsequently funded through the annual
City/Redevelopment Agency Capital and Operations budgets.
Participants in Formulating and Implementing this Plan
This Economic Development Plan delineates initiatives that implement the
community's vision of its desired destiny. It outlines policies, activities, and
resources the City will pledge to guide and/or influence future development
decisions. Thus, the primary participants in formulating and implementing this
Plan are the residential and business communities that define La Quinta. When
first developed, the City sponsored a series of community forums to solicit
community input. The City continues to consult with these communities during
the Plan's implementation phases. For example, the City solicited input from
residents regarding desired businesses in La Quinta, and involved them in the
development of a Community Services Master Plan.
The City Council governs the formulation and implementation of this Plan.
Council Members bring forth constituent ideas and needs, and assist with defining
the issues, mission, strategy, and overall policies that guide implementation
efforts. Finally, City staff plays a strategic role in this endeavor. Staff is charged
with the responsibility to monitor market conditions, solicit community input,
interface with existing and new users, implement programs and initiatives, and
monitor achieved results.
CITY OF LA QUINTA
April 21, 2009 ECONOMIC DEVELOPMENT PLAN Z 2
Section
2009-10 Economic Development Plan
Strategies and Tasks to Stimulate Private Investment in La Quinta
This section presents the background data that was used in developing the
Business Plan presented in Section 3; it includes a summary of key assets,
presents an overview of projected market demand, delineates projected
City/Agency resources, and outlines infrastructure needs.
Community Profile
The City of La Quinta is located in the Eastern Central Coachella Valley;
Indian Wells and Palm Desert border the City to the west, Indio to the east,
and unincorporated communities to the north and south. Located
approximately two miles south of Interstate 10, primary access is via Highway
111, Washington Street, and Jefferson Street. Per the State of California
Department of Finance, the City's 2008 estimated population was 42,958.
Per Wheeler's 2008/2009 Edition of "Demographic Profiles of the Coachella
Valley," La Quinta has a median household income of $74,683, representing
an increase of 10% over 2007/2008. Only Indian Wells and Rancho Mirage
had higher median household incomes. In the context of the Coachella
Valley, La Quinta also enjoys an emerging population of new families with an
average household size of 2.85 persons; 64% of La Quinta's population is
under 44 years of age (the median age is 36.4), and persons over the age of
65, historically the most recognized age group in the Valley, comprise only
13.4% of La Quinta's population. Claritas Incorporated, a demographic
research firm, estimates that 166,084 persons live within a five mile radius of
La Quinta, 262,336 live within a 10 mile radius, and 342,782 live within a 15
mile radius. Within the same geographical areas, the estimated average
household income was $77,262, $76,331, and $73,402, respectively. During
2007, total taxable sales within the City of La Quinta were $826.48 million,
representing an increase of 9.6% from 2006. Recent data provided by
California Retail Survey ranks the La Quinta market area in the top 25 in
terms of highest average sales per outlet (i.e., per business establishment).
With an average of $1,450,980, La Quinta ranked well above the State
average of $802,680. The strong La Quinta sales average indicates that the
CITY OF LA QUfNTA 203
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
RESOURCES, OPPORTUNITES AND MARKET PROFae
PAGE 5
City's retail enterprises dominate the retail scene in this market area. Lastly,
according to the Riverside County Assessor, the City's assessed valuation for
2008-09 is $12.5 billion, which represents a 4.6% increase from 2007-08 and
is the second highest in the Coachella Valley.
Key Assets
Review of the City's physical characteristics and discussions with the residential
and business communities identify the following key community assets:
• an educated, dedicated, and highly motivated residential and business
community that share a long history of working in concert to provide a stable
environment that supports economic development efforts;
• an international reputation for resort and golf amenities resulting from the La
Quinta Resort & Club, PGA West, Rancho La Quinta, The Tradition, The
Quarry, The Hideaway, Madison Club, Griffin Ranch, La Quinta Country Club,
and SilverRock Resort;
• the City hosts renowned golf tournaments such as the Bob Hope Chrysler
Classic, which has helped earn it the title of "America's Ultimate Golfing
Destination" by the acclaimed Robb Report;
• the Highway 111 commercial corridor, which is nearing build -out, features a
few prime vacant properties of sufficient size to accommodate development
that will serve the Eastern Coachella Valley and will generate significant
financial returns for both the City and Agency;
• a market area with one of the highest per capita incomes in the Coachella
Valley;
• the Village of La Quinta, a commercial center nestled in the Santa Rosa
Mountains, that offers a setting that is unparalleled in the Coachella Valley;
• La Quinta's commerce, art and cultural heritage as represented by the La
Quinta Chamber of Commerce, La Quinta Arts Foundation and La Quinta
Historical Society, that supports art and cultural activities attracting patrons
from California and the greater southwest;
• the 525 acre Agency -owned SilverRock Resort golf and resort properly, home
to the Arnold Palmer Classic Course which Golf Magazine selected as one of
the 'top ten new golf courses that you can play," and which hosted its second
Bob Hope Chrysler Classic in January 2009;
• a 20,000 square -foot, state-of-the-art public library and a newly expanded
8,400 square -foot museum which offer educational and cultural resources;
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• the Lake Cahuilla Recreation Area which provides water sport and other
outdoor recreation opportunities;
• historically steady residential development and sales activity which generated
a significant number of new households to support retail, recreation, and
service commercial users;
• a highly motivated City workforce that understands the needs of the business
community and the need to process required City approvals within a short
time frame;
• resources that the City/Agency can dedicate to economic development
investment; and
• availability of professional and medical office space including the addition of
the Eisenhower Medical Center facility at Washington Street and Seeley
Drive.
Liabilities
Though the assets far outweigh the liabilities, there are limitations that the City
must account for when implementing its economic development initiatives; these
include the following:
• competition between Coachella Valley communities to provide financial
incentives to major developers and users, which significantly influence their
location decisions;
• competition for golf and resort patrons with other Coachella Valley cities who
are improving their public golf amenities in order to attract new, and expand
existing, resort and hotel uses;
• evolving retailing trends that render existing retail centers obsolete while
potentially decreasing the need for new retail centers; and
• the downturn_ in global, national, state, and regional economic conditions,
which have had a significant effect on La Quinta's economy.
Projected Market Demand
In April 2006, the Agency commissioned Economic Research Associates (ERA)
to conduct a market study (Overview Analysis of Market Opportunities, April
2006) to assess near- and mid-term trends that will influence economic
development efforts. The Market Study specifically focuses on market conditions
and development opportunities within the City's main commercial corridors
(Highway 111, The Village, and SilverRock Resort) and within the Sphere of
Influence area. This document is on file with the City of La Quinta. In lieu of
another comprehensive market study, a refined market analysis will be
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considered in the future to shed light on the next generation of consumers and
which businesses La Quinta should target.
Projected City/Redevelopment Agency Financial Resources for Economic
Development
As part of its ongoing resource management effort, the City annually evaluates
City/Redevelopment Agency financial resources and identifies those resources
that can be pledged to economic development initiatives. During development of
the 2009-10 Fiscal Year Budget staff will specifically identify funds available for
economic development initiatives. These funds are basically one-time resources
that will most likely not be renewed when expended.
City/Agency Real Estate Assets
Since 1983, the City and Redevelopment Agency have accumulated real estate
assets as a result of major infrastructure projects or as part of the Agency's
affordable housing efforts. Exhibit A, in the Appendix of this Plan, presents a map
of the real estate assets owned by the City or Redevelopment Agency.
City/Redevelopment Agency real estate assets currently available for economic
development include SilverRock Resort, owned by the Redevelopment Agency,
the City's holdings located at the top of the Cove, and several properties in the La
Quinta Village including a municipal parking lot and property adjoining the La
Quinta Community Center and Park.
Infrastructure Needs/City Capital Improvement Program
As part of the annual strategic planning effort the City conducts a comprehensive
review of the community's infrastructure needs. The City then addresses these
needs through the Five -Year Capital Improvement Program. This Program
identifies both current year and projected five-year capital improvement needs
and resources, and delineates an annual funding schedule for specific
infrastructure projects. This Economic Development Plan is integrated with the
Capital Improvement Program (CIP) to ensure that the infrastructure impediments
to speck economic development projects are addressed, or where possible,
economic development project implementation activities mitigate site -specific
capital improvement needs.
Capital Improvement Projects provide jobs and help the economy. Completion of
these projects help ensure the City can accommodate current and future traffic
growth; provides adequate facilities to serve residents and visitors; and creates a
City that's attractive not only to residents and visitors, but to potential investors as
well.
Notable CIP projects include: SilverRock Resort Infrastructure, SilverRock Resort
Clubhouse Design; Village Signage Program; Village/Cove Are Fire Station; City
Corporation Yard Improvements; Highway 111 Median Island Landscaping;
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Avenue 50 Bridge Improvements; Golf Cart Program; Sports Complex; and
various traffic signals.
In 2009-10, the City is proposing to spend $20.5 million on a wide range of capital
improvement projects. While there are many ways to calculate the number of
jobs created by capital projects, the Federal Highway Administration's formula,
when scaled down to a local level, estimates one job created/saved per $36,000
spent on capital projects. Therefore, La Quinta's proposed 2009-2010 capital
improvement program expenditure will yield approximately 570 jobs. Another
measure is economic growth per government dollar spent — University of
California, San Diego estimates $1.40 in economic growth per government dollar
spent; therefore, the City's capital improvement program will yield approximately
$28.7 million in economic growth.
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3
2009-10 Economic Development Plan
Strategies and Tasks to Stimulate Private Investment in La Quinta
In order to proceed with implementation activities, a business plan is required that
presents a mission statement describing the intended outcome the community
wishes to achieve, and the overall policies that will guide implementation
activities. Finally, specific target areas and implementation efforts are detailed.
Mission Statement
The mission statement formulated for this economic development effort is as
follows:
The mission of the Economic Development effort is to actively support the development
and expansion of existing businesses, and to proactively recruit sustainable revenue -
generating uses that diversify and expand the City's economic base, offer a variety of
products and services, increase employment opportunities, enhance City/Agency fiscal
resources, preserve and enhance La Quinta's unique environment, and contribute to the
quality of life for La Quinta residents.
Implementation Policies
The following policies guide the City's Economic Development implementation
efforts. They address resource and staffing commitments, annexation strategies,
use of City assets, and refinement of City processes. These policies guide City
staff as they pursue implementation initiatives.
Active Participation in Economic Development
The City will actively implement economic development initiatives by committing
resources to market development opportunities through direct contact with
property owners, commercial and industrial enterprises, resort and lodging
operators, developers, and the business community.
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Financial Resources Commitment
The City and Redevelopment Agency will annually dedicate funds to support
economic development and infrastructure improvement activities.
Business Support & Development
Support existing La Quinta businesses through a variety of economic
development programs, marketing efforts, and special events. A specific
objective will involve attracting more people to The Village at La Quinta in an
effort to support the businesses located in this section of the City.
Economic Base Diversification
Emphasis will be placed on pursuing opportunities that will dynamically enhance
and diversify La Quinta's economic base to include a balance of retail, recreation,
and resort uses.
City/Agency Private Project Investment
City/Redevelopment Agency financial investment will be primarily limited to
underwriting infrastructure and municipal fee costs, obtaining operating and use
covenants, and rehabilitating/refurbishing older commercial structures and
centers for projects that enhance overall City development and growth. Assisted
projects will be considered on a case -by -case basis and must feature enhanced
design and landscaping amenities, and enhanced building and site maintenance
requirements to insure these amenities are maintained for the life of the
development.
City/Agency Return on Investment
When considering City/Redevelopment Agency investment in commercial, resort
or office development projects, the City/Redevelopment Agency must achieve a
10% to 15% return on the City/Agency investment by the fifth year of operation.
Development generated revenue included in this analysis is sales tax, transient
occupancy tax and property tax revenue; City development permit and impact fee
revenue may not be included as development project revenue. Further, City
service costs must first be deducted from development generated revenue. The
City/Redevelopment Agency investment should be fully repaid within a ten-year
period, with every attempt to achieve repayment within a five to eight -year period.
Private Project Investment - Financial Need
For commercial, industrial, office or resort development projects that request
City/Redevelopment Agency financial investment, the City/Redevelopment
Agency must find that off -site infrastructure improvement costs, municipal fee
costs, and/or development or rehabilitation costs are so excessive that the project
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warrants public investment to underwrite some of these costs in order to generate
sufficient returns to attract private investment. Further, if City/Redevelopment
Agency financial investment is targeted towards obtaining operating and use
covenants, the City/Redevelopment Agency must find that the desired user
achieves the City/Agency Return on Investment parameters described above and
generates additional employment, retail and/or recreation opportunities for La
Quinta residents.
Reuse of Vacant Commercial Facilities
The City/Redevelopment Agency will proactively work to ensure the reuse of
commercial facilities that remain vacant for six months or more. These activities
will include working with property owners and tenants to identify reuse
opportunities, identify site and building improvement needs, and facilitate
user/developer recruitment efforts.
Land Use Planning
In order to maintain, protect, and enhance municipal fiscal balance the City
should carefully evaluate the fiscal effect of land use planning. A key issue facing
the City is conversion of Tourist Commercial Zoning to Residential and Resort
Residential land uses. Prior to consideration of any request to convert land uses a
detailed fiscal analysis and fiscal mitigation program shall be required.
Highway 111 Corridor
In order to enhance commercial opportunities the City/Redevelopment Agency
has secured two major retail anchors for the east end of this corridor. In doing so,
this corridor will have major demand generating anchors located in the corridor's
west, middle and eastern sectors. The City/Redevelopment Agency will work on
filling remaining vacant parcels and assisting property owners with rehabilitating/
redeveloping older, obsolete retail centers and continued investment in roadway
improvements.
Environmental Compatibility
In order to maintain, protect and enhance La Quinta's unique physical environment,
all new development projects will be reviewed with added emphasis on their
compatibility with their environmental setting to insure preservation of La Quinta's
unique natural desert and mountain landscape.
Regional Transportation Opportunities
The City will pursue joint efforts with regional agencies that facilitate the
expansion of rail and air transportation services, including the Jacqueline
Cochran Regional Airport, to support the transportation needs of La Quinta's
resort, commercial, residential, and other uses. r�
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Annexation Opportunities
The City may pursue annexation opportunities, as requested, that are
economically sustainable, enhance the City's economic future, provide workforce
affordable housing opportunities, and protect environmentally sensitive areas that
are crucial to the La Quinta experience. These will include properties that expand
resort and golf course development opportunities, accommodate commercial,
industrial, and transportation uses, protect environmentally sensitive areas, scenic
vistas, enhance equestrian opportunities, and provide for a variety of housing
types. The City will also review potential impacts on current residents and seek
ways to mitigate impacts, if they exist. Prior to any annexations in Planning Areas
1 and 2 a detailed fiscal analysis and Plan for Services shall be required. Future
annexations should be revenue -neutral or positive to ensure long-term fiscal
balance.
Municipal Properties
The City will pursue the timely sale and/or development of all City/Agency-owned
surplus property with uses that maintain, protect and enhance the environment
while achieving a return on the initial City/Agency investment.
Recreation Opportunities
The City is seeking out property to the east for additional sports fields. The City
will continue to explore recreational opportunities and develop recreational uses
for residents and visitors to enjoy. Areas of particular emphasis will include golf,
trail improvements, a regional trail system, parks, health and fitness programs as
well as arts, cultural and educational experiences. The City will encourage
alternative transportation and healthy lifestyles. Efforts will be made to develop a
comprehensive trail system that links the recreation amenities at Lake Cahuilla
and in the Santa Rosa Mountains with the City's residential and resort
communities. The City will continue its participation in regional planning efforts to
complete a trail system between La Quinta and Palm Desert. Desert Recreation
District is conducting a feasibility study of a dual purpose trail along the bank of
the White Water Channel. The City has completed with the assistance from the
Coachella Valley Community Trails Alliance (CVCTA) a trails plan for the top of
the Cove which includes improved trail identification, signage and trail maps for
easier use of the area. Two dog parks are also being designed to meet the
increased number of people with pets in the community.
Streetscape Improvements
Future major arterial streetscape and median improvements will be designed to
impart a sense of place and a feeling unique only to La Quinta so residents,
visitors and other travelers will experience a sense of arriving at a special
destination when traveling to, or through La Quinta. Highway 111 median
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landscaping improvements will be made in 2009-10, and an entry statement will
be designed for the City's western entrance.
Highway 111 Corridor Land Use Diversification
The City will encourage the development of commercial, service commercial,
office, lodging, theater, and light industrial uses within the Highway 111 Corridor
to diversify the community's economic base.
Staff Development
City staff will continually work to refine and improve their skills as they relate to
fulfilling the mission of the Economic Development Plan and program while
reinforcing the perspective that the City's economic survival depends on City
staffs ability to serve the public in a courteous, efficient and knowledgeable
manner.
Prepare New and Update Existing Information Documents
On an ongoing basis, City staff will prepare new, and update existing, promotional
and community information documents for circulation to potential users and
developers. Focus will be on documents providing socio-economic data as well
as commercial activity reports and public information pieces.
Green and Sustainable La Quinta Program
The City will implement a Green and Sustainable La Quinta Program intended to
increase the conservation of resources and reduce environmental impacts with
an emphasis on energy, water, air quality, solid waste, land use, and
transportation.
American Recovery and Investment Act
The City shall seek grant funding to help offset impact to the General Fund
Fiscal Year 2008-09 Accomplishments
The Business Plan presented in the 2008-09 Economic Development Plan identified
specific target areas and activities to accomplish during the fiscal year. The following
summarizes the accomplishments by target area, as of March 2009.
Highway 111 Corridor
Highway 111 Commercial Corridor. Several national retailers and restaurants
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joined Costco in the Komar Desert Center, including Mimi's Cafe, Souplantation,
and BevMo, and local retailers and service providers are leasing the adjacent in -
line shops. New businesses have opened, or are scheduled to open, along the
Highway 111 Corridor, such as the Tea House & Wine Bar, La Posada
Restaurant, Toda Moda, Rockin' Baja Coastal Cantina, and many others. Circuit
City, located in Washington Square, is closing; however, another national retailer
is already on tap to expand and move into the space.
Auto Center. City and the Redevelopment Agency staff will continue working on
retention, expansion, and recruitment of auto franchises in the existing Auto
Center and other Highway 111 properties. To date, several opportunities are
currently being investigated, and the City is actively working on an agreement to
locate a new dealership to the Agency's Highway 111/Dune Palms property.
Washington Street Corridor
Miles/Washington Property. Applebee's Restaurant opened in 2008.
Eisenhower Medical Center is constructing its first building - a three-story, 92,000
square foot facility that will house an immediate care center, imaging center, lab,
space for community education programs, mammography center, and physician
offices.
New Centers. The City is processing applications for new centers along the
Washington Street corridor, including the Shoppes at La Quinta (50,000± square
foot multi -tenant retail center), near Avenue 47, and Mayer Villa Capri (105,000±
square foot multi -tenant retail center and 135,000± square foot medical office
center), at Fred Waring.
The Village
Village Signage Program. Completed design and selected locations for signs
that will direct drivers from Highway 111 to the Village. The project will be publicly
bid; it is expected the signs will be up in late 2009.
New Development. A new retail center is under construction at the northeast
comer of Desert Club and Calle Tampico, which will be anchored by a Fresh &
Easy grocery store. Additional retail and office space have been constructed, and
several new businesses have opened in the Old Town development.
Village Events. Focused on bringing more people into the Village by hosting
events, performances, special exhibits, and programs at the Library and Museum.
Local organizations such as the Arts Foundation, Chamber of Commerce, La
Quinta Playhouse, as well as property owners also sponsored various special
events throughout the Village.
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Resort/Hospitality Opportunities
SilverRock Resort. The Agency continues to work with Lowe Enterprises to
implement a Disposition and Development Agreement that facilitates the sale
and/or lease of nearly 61 acres to Lowe Enterprises for development of a
boutique hotel, resort hotel, casitas units, resort retail, and a black box
theater. Current economic conditions have impacted Lowe's ability to
construct the boutique hotel on the original schedule — staff is working with
Lowe to amend the DDA schedule.
In addition, due to Valley -wide subsidence, the All American Canal has
dropped about two feet throughout the eastern Coachella Valley; however,
there is a high point at SilverRock Resort which impedes canal flow to
agricultural customers to the south. Therefore, CVWD and the City are
exploring options to possibly relocate the canal within the SilverRock site.
The City/Agency will work closely with CVWD to minimize impact to the
Arnold Palmer Classic Course, and to place the canal in the best location
possible. The canal issue has slowed infrastructure design; however, once
more in known about the canal relocation, then infrastructure design will
resume and construction will commence.
The Agency is nearly finished with the design of the permanent clubhouse.
Because of current economic conditions, the clubhouse will not be
constructed this year; however, the Agency will closely monitor the economy
and build the clubhouse when economic conditions begin to improve.
Bob Hope Chrysler Classic. The Bob Hope Chrysler Classic was once
again held at the Arnold Palmer Classic Course in January 2009. Feedback
from the Hope Classic, pro and celebrity players, and spectators was very
positive. The City worked closely with the Hope Classic to facilitate more
community involvement — the Hope Classic opened a store at Old Town in the
Village, held its charity donation ceremony in Old Town, included local
vendors at the various tournament venues, and had the Chamber of
Commerce establish ticket outlets at various Chamber member locations. In
addition, the City commissioned a study to analyze the community and
economic impact of the Hope Classic. The results will be presented at a
future City Council meeting.
Housing
La Quinta Rental Housing Program. The Agency sold one home to an
existing tenant who could qualify for a first trust deed mortgage and who
saved funds for a down payment and closing costs. This sale was to a very
low-income household.
Vista Dunes Courtyard Homes. In May 2008 this neighborhood was
dedicated and the first residents moved in. The complex is fully occupied. Its
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cutting edge design and sustainable living features continue to reap rewards;
the development received LEED Platinum certification and earned an Award
of Excellence from the California Redevelopment Association for sustainable
design.
Wolff Waters Apartments. This 218 unit multi -family development is nearly
completed; the complex is slated to open in December 2009. Targeted to
meet workforce housing needs, this complex is also vying for LEED Silver
certification.
Washington Street Apartments. The Agency purchased the 73 unit senior
apartment complex in December 2008. It is now initiating planning activities
to identify cost effective building and site rehabilitation options for the
apartment complex, and new senior oriented affordable housing options for
an adjoining 6.8 acre vacant parcel.
Dune Palms Road — North. The Agency has been assembling a 5.12 acre
site on Dune Palms Road, southeast of Westward Ho Drive comprised of six
parcels of which five were developed with older single-family homes that will
be displaced when Dune Palms Road is widened. Since these homes are on
large deep lots, the Agency elected to initiate acquisition prior to the City's
road widening efforts so that the remaining land may de developed with
affordable housing. To date, the Agency has acquired and demolished
improvements on five of the six properties. Staff anticipates that an
acquisition and relocation settlement with the final owner will be scheduled for
Agency Board consideration in April 2009.
Highway 111/Dune Palms Road — South. The Agency purchased a 19.9
acre property located on Highway 111, east of Dune Palms Road that will
accommodate multi -family affordable dwellings. Site planning and disposition
and development agreement negotiations are underway to facilitate
affordable housing development on 9.0 acres, and commercial/auto dealer
development on 9.0 acres. The remaining acreage will be developed with a
roadway that provides access from the Costco Center to Dune Palms Road.
The environmental and entitlement processes are underway, with public
review and hearings anticipated in July 2009.
Business Support & Development
Chamber of Commerce. The City's annual agreement with the La Quinta
Chamber provided support for a variety of business retention and support
services, including: networking opportunities, BizNet Symposium and Expo,
an annual business directory, mentoring and outreach programs, and
business assistance programs. The Chamber hosted its second annual car
show, which brought people into the Village. The Chamber also provided
advertising opportunities for and information on local businesses via: the Gem
newsletter, You Tube videos, Linkedln website, other social networking
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mediums, and on its website. The Chamber promoted City businesses and
attractions through its Visitor's Center as well.
City of La Quinta Marketing Plan. The City implements business support
activities via its annual Marketing Plan. Accomplishments for Fiscal Year
2008-09 include: trade show/special event participation (International Council
of Shopping Centers, Association of Commercial Real Estate Executives,
Coachella Valley Economic Partnership's annual event); print advertising
featuring development accomplishments and "dine/shop" messages (Palm
Springs Life advertorial, Bob Hope Chrysler Classic pairings sheet; spring ad
campaign promoting community events along with a "Come to La Quinta"
message via The Desert Sun and Desert Entertainer); participation in a CVA-
hosted United States Tour Operators Association's annual conference where
the City partnered with La Quinta restaurants and La Quinta Arts Foundation
to create a "Magic of the Arts" themed-village; and television advertising via
30-second spots aired regionally and locally.
Additional accomplishments include: a public relations strategy that included
a "FAM Tour" or familiarization tour for key travel writers from prominent
publications such as Seattle Times, Town & Country Travel, California Tour &
Travel and LA's The Place Magazine; a new tourism website
(PlayinLaQuinta.com); an online dining directory; a shopping map (online
and printed versions); a calendar of La Quinta and area events; a 2009 City
Calendar; quarterly La Quinta newsletters for residents; "City Scene' —
monthly City pages in the Chamber's Gem publication; and community
services marketing (promotion of events and City facilities, monthly e-mail
blasts, recreation brochures, and completion of a trails map). In addition,
cooperative programs with the Palm Springs Desert Resort Communities
Convention and Visitors Authority (CVA), La Quinta Village businesses, and
La Quinta hotels were executed all of which had the goal of attracting more
visitors to stay, play, shop, and dine in La Quinta.
The Village at La Quinta. Special emphasis has been placed on attracting
residents and visitors to the La Quinta Village. Due to its location —removed
from the high volume traffic of Highway 111—the Village is a special place the
City wishes to encourage people to visit. Accomplishments in 2008-09
include: special events (Bob Hope Chrysler Classic, Certified Farmer's
Market, La Quinta Arts Festival, Art Under the Umbrellas, Blues Brews & Bar-
B-Ques, Open Air Cinema, adult egg hunt, City's birthday picnic, Chamber
car show); placement of shop/dine/play street banners; design of directional
signage, which involves unique and creative Village signage to lead people to
the Village and define the area; and cooperative advertising with La Quinta
Village partners (City, La Quinta Resort, Embassy Suites, Old Town, and
SilverRock) targeting visitors already at near by events such as the Skins
Game, Bob Hope Chrysler Classic, HITS series equestrian event, and tennis
tournament.
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SilverRock Resort Marketing:
Economic Development Project. As a City/Redevelopment project,
SilverRock Resort continues to be a priority and high profile endeavor.
Successful marketing efforts have yielded significant results in terms of
golfers, tournaments, and special events. The project will continue to be a
priority for the City/RDA as the potential for revenue generation is realized in
the years to come.
Arnold Palmer Classic Course. Play continues to increase every year at
SilverRock and has reached 40,000 rounds per year. Marketing efforts are
reaching thousands of golfers which, in turn, are spreading the word to
friends and family about SilverRock being a magnificent place to play golf.
Accomplishments in Fiscal Year 2008-2009 include: regional and national
promotion of the course in connection with the Bob Hope Chrysler Classic;
advertising and promotions (local newspapers, golf and travel magazines,
regional directories, local television, radio programs, and rotating billboards);
collateral material (rack cards, scorecards, and informational packets);
community networking and trade shows (developed working
relationships/engaged in cooperative efforts with La Quinta Chamber of
Commerce, La Quinta Arts Festival, Trilogy, Embassy Suites, and the CVA);
attended trade shows on golf, golf equipment and apparel, and recreation;
internet and e-mail marketing (sent out e-mail blasts promoting golf, golf
activities, and golf specials); secured SilverRock website link to BHCC
website and golf wholesalers websites (e.g., Palmsprings.com,
Golfnow.com, bhcc.com, mydesertsun.com, Yellowpages.com).
Bob Hope Chrysler Classic. In January 2009, the Bob Hope Chrysler
Classic was played for the second time at the Arnold Palmer Classic Course
at SilverRock. SilverRock received national exposure on The Golf Channel
and was covered locally by CBS2, KMIR, KESQ and KNBC (via its Spotlight
on the Desert program). Articles appeared in The Desert Sun, The Press -
Enterprise, and the LA Times. Comments from the PGA pros were very
positive and patrons were impressed with the overall beauty and condition of
the course. Per Council request, staff is compiling data regarding the
economic and community benefits the Bob Hope Chrysler Classic offers the
City of La Quinta.
SilverRock Resort Website. The www.mySilverRock.com website was
originally created by Lowe Enterprises for La Solana at SilverRock as a
teaser website to peak the interest of potential buyers. The website currently
displays information on the City of La Quinta, the SilverRock Resort project,
La Solana, and SilverRock golf. In the future, it is proposed to become the
main portal for SilverRock Resort —featuring all the amenities offered at this
resort destination.
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Green and Sustainable La Quinta Program:
The City has worked with its conservation partners, Imperial Irrigation District,
Coachella Valley Water District, Southern California Gas Company and
Burrtec Waste and Recycling to continually find ways to reach out to the
community and encourage residents to reduce their carbon footprint by
providing valuable conservation programs and incentives. These partnerships
have allowed the City to conduct a Going Green Community Workshop and
green speaking engagements at the La Quinta Rotary Club, Boys & Girls
Club, schools, and Chamber events. These presentations and events help La
Quinta residents learn how to conserve water, save energy, and recycle
smart.
At various events and presentations, 12 La Quinta residents have signed up
for the Weather Based Irrigation (Smart) Controller Program and five for the
Landscape Conversion program. Landscape conversions have been
completed for two Redevelopment Agency (RDA) Cove homes and Smart
Controllers are being installed on the remaining 24 RDA Cove homes. The
Village Police Officer station has installed Smart Controllers and achieved
54% in water reduction and has plans to participate in the Landscape
Conversion program which will result in greater water reduction. Also, 16 La
Quinta residents have had energy efficiency audits conducted by Imperial
Irrigation District. Green events have been promoted via flyers, press
releases, City Report (newsletter), Gem announcements, and the La Quinta
Sun.
The City received the final draft of the Energy Efficiency Feasibility and Green
House Gas Emission Study from Imperial Irrigation District. The Study
focused on municipal buildings facilities including, Public Library, Civic
Center/City Hall, Fire station #70, Senior Center and the SilverRock Resort
Clubhouse, which resulted in ten energy retrofit opportunities.
The City continues to hold its bi-annual shred day events and in October
2008, brought in approximately 50 vehicles with two tons of material
collected. The City implemented a Voluntary Construction & Demolition (C&D)
Debris Diversion Pilot Program with five contractors participating. The
diversion rates from the pilot C&D diversion participants achieved a 73% total
diversion rate.
Coachella Valley Water District. The Coachella Valley Water District
provides a variety of water conservation programs to its residential customers
including the Weather Based Irrigation Controllers (Smart Controllers) and the
single family Landscape Conversion Program. The Smart Controllers have
shown positive results with substantial water savings. The Landscape
Conversion Program involves replacing turf with beautiful desert landscaping
also resulting in significant water savings.
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Imperial Irrigation District. As part of the City's Energy Partnership with
Imperial Irrigation District, IID offers many residential customer programs
including Energy Star rebates for pool pumps and appliances and the
Inspector Energy program, which provides advice for improving energy use.
Burrtec. The City has partnered with Burrtec Waste and Recycling to develop
programs which have also shown positive results including the "Sharp's"
needle disposal program and the free commercial recycling program. The
City also has implemented a Construction & Demolition Debris Diversion Pilot
Program that has shown positive results. Specifically, a significant amount of
debris is being diverted from landfills.
American Recovery and Reinvestment Plan:
Federal Stimulus Package. The City submitted shelf ready projects to
federal legislators Congresswoman Mary Bono -Mack and Assemblyman
Manuel Perez to acquire Federal Stimulus funding. The federal stimulus
funds will invest in many programs including health care, energy,
infrastructure, education, and public safety. The total cost of the package is
$787 billion: nearly $355 billion for upgrades to transportation, infrastructure,
construction, health care programs, education and housing assistance, and
energy efficiency projects; $144 billion in State and local fiscal relief; and
$288 billion in personal and business tax credits.
The government has set up a website (www.Recovery.gov) that will list each
recipient as well as provide funding and project details.
2009-101mplementation Activities and Target Areas
The City's economic development initiatives have attracted major anchor retailers to the
Highway 111 Corridor, developed the Arnold Palmer Classic golf course at SilverRock
Resort, and secured negotiations with Lowe Enterprises to develop a boutique hotel,
resort hotel, and a resort retail village at SilverRock Resort. During 2009-10, the
Economic Development focus will entail:
Continue to implement Capital Improvement and Affordable Housing projects,
which will help maintain and create jobs, and help stimulate the local economy.
Update the City's General Plan to include policies that will promote and
encourage economic development consistent with this plan.
Working with Highway 111 Corridor property owners to facilitate building and site
reuse opportunities to accommodate evolving retail trends and the reuse and/or
expansion of existing retail facilities and auto dealers.
CITY OF LA QUINTA 219
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 21
• Exploring opportunities to develop a mixed -use "lifestyle" center that combines
entertainment venues with retail and residential uses, in the Highway 111
Corridor;
• Implementing the development programs for the boutique hotel at SilverRock
Resort;
• Constructing SilverRock Resort, Phase 2 infrastructure improvements,and
working with CVWD on the relocation of the All American Canal;
• Exploring strategies to increase support for local businesses;
• Working with local hoteliers and businesses to expand cooperative advertising
programs in a variety of media (e.g., print, Internet, etc.)
• Exploring strategies to attract more businesses, residents and visitors to the
Village; and
• Exploring opportunities to develop urban infill residential uses in or near the
Village to increase demand for the commercial and office uses.
The Redevelopment Agency's prime focuses at SilverRock Resort will be to: (1) work
closely with CVWD to facilitate the relocation of the All American Canal; (2) to construct
the infrastructure improvements; (3) capitalize on the Bob Hope Classic which is taking
place entirely in La Quinta in 2010, and (4) continue to work on implementation of the
DDA with Lowe Enterprises.
Another Agency focus will be to generate opportunities to facilitate urban infill
development in and adjacent to the Village. Market research and discussions with the
development community indicate that the current land values combined with current
parking requirements limit the economic feasibility of development. The Agency may
need to address this potential imbalance by facilitating land purchase and sale
transactions, and by working with the City to explore on- and off -site parking
alternatives.
During the past 14 years the City's economic development efforts have generated a
majority of the retail uses that populate the Highway 111 Corridor. This effort
established the Corridor as a prime regional retail center. However, La Quinta residents
have voiced the desire to have new pedestrian oriented entertainment venues in La
Quinta. Given the regional draw of the Highway 111 Corridor, locating a mixed use
lifestyle center in the Corridor would be appropriate. A lifestyle center typically includes
restaurants, coffeehouses, bookstores, a health club, and urban residential uses.
However, the limited vacant land opportunities within the Corridor may limit the City's
opportunities.
,... 220
CITY OF LA QUINTA
April 21, 2009
ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 22
An equally important City economic development initiative involves planning for future
retail development to serve future growth in Sphere of Influence Planning Areas 1 and
2. Initial development and population projections indicate that these Planning Areas
may accommodate from 60,000 to 99,900 residents'. Given the distant location from
the existing commercial centers within the City, 500,000 to 600,000 leasable square feet
of local -serving commercial development could be supported in this area at buildout. As
part of the City's annexation strategic planning activities slated for 2008-09 that will
focus on Planning Areas 1 and 2, additional analysis of the retail potential will be
conducted. Further, given the residential emphasis of the current land use policies that
govern development in these Planning Areas combined with the fact that a majority of
this property is located in a Redevelopment Project Area under the jurisdiction of
Riverside County, the City would gain limited operations revenue from annexing this
area. As part of the City's strategic planning effort, new revenue sources must be
identified to insure that municipal service costs associated with these Planning Areas
are funded by municipal revenues generated within these Planning Areas.
' These numbers, derived from the 2006 Market Study and General Plan, include all areas in Planning
Areas 1 and 2, not just the Sphere of Influence
Highway 111 Corridor
Activities to Accomplish in . Continue to market Highway 111 Corridor
2009-10: development opportunities to retail,
hospitality and family restaurant/
entertainment developers and operators in
conjunction with property owners.
• Market Highway 111 Corridor development
opportunities to auto dealers, and assist
with retention and expansion efforts for
existing dealerships.
• Explore and assist in the facilitation of
building and site reuse opportunities to
accommodate evolving retail trends and the
reuse and/or expansion of existing retail
facilities.
• Explore opportunities to locate a mixed -use
"lifestyle" center that combines
entertainment venues with retail and
residential uses in the Highway 111
Corridor.
CITY OF LA QUINTA 221
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
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PAGE 23
Develop and coordinate a marketing co-op
for businesses including auto dealerships,
restaurants, and retailers.
Washington Street Corridor
Activities to Accomplish in • Work with Centre Pointe Development and
2009-10: adjoining property owners to draft a new
land use plan for the undeveloped
segments of this property not owned by
Eisenhower Medical Center.
• Facilitate development process for Mayer
Villa Capri on Washington and Fred
Waring.
• Facilitate development of remaining property
within the Washington Square center.
• Develop and coordinate a marketing co-op
for restaurants and retailers.
The Village
Activities to Accomplish in . Implement the Village Signage program
2009-10: contained within the 2007-08 Capital
Improvement program to guide patrons to
Village businesses.
Explore opportunities to develop urban infill
residential uses in and near the Village to
increase demand for the commercial and
office uses.
Continue to explore commercial retail
development opportunities.
Review and, where deemed necessary,
update the Village Design Guidelines,
General Plan policies and Zoning Code
Regulations to promote and encourage a
mixture of pedestrian friendly retail, service
CITY OF LA QUINTA 222
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 24
and residential land uses.
Continue to implement and facilitate
events that bring people into the Village.
Continue and expand opportunities for
co-op advertising.
Resort/Hospitality Opportunities
Activities to Accomplish in . Continue to work with Lowe Enterprises to
2009-10: implement the Disposition and
Development Agreement and Development
Agreement for the boutique hotel, resort
hotel and resort retail.
Solicit proposals from landowners and
developers to jointly develop additional
resort and hospitality uses throughout the
City.
• Continue cooperative program with La
Quinta hotels.
Recreation Opportunities
Activities to Accomplish in • Implement completed Community
2009-10: Services Master Plan.
. Continue to work on trails plans for the
top of the Cove and the White Water
Channel.
• Explore land acquisition opportunities
to provide additional park facilities.
• Design and build two Dog Parks in the
City.
• Implement and monitor Phase I of the
Golf Cart Plan — Phase one will focus
on connecting the La Quinta Resort,
SilverRock Resort, and the Village.
CITY OF LA QUINTA
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 25
Housing
Activities to Accomplish in • Conclude an affordable housing agreement
2009-10: with the Shovlin Companies and complete
site planning activities for the Highway 111
and Dune Palms Road property.
. Initiate and complete the rehabilitation and
new development planning activities for
Washington Street Apartments. Complete
the Project Area No. 2 amendment that will
add the apartment complex and adjacent
vacant property to Redevelopment Project
Area No. 2.
• Purchase additional property for future
affordable housing development.
• Complete site planning activities for the Dune
Palms Road/Westward Ho properties.
• Identify rehabilitation and/or redevelopment
opportunities involving existing multi -family
residential units.
• Complete the City's updated Housing
Element of the General Plan.
• Identify bank -owned foreclosed homes that
are in need of substantial rehabilitation;
initiate purchase and substantial rehabilitation
activities.
• Monitor the lease -up of the Coachella Valley
Housing Coalition (CVHC) affordable
workforce multi -family housing.
• Sell additional units in the La Quinta Housing
Program to very low-income households.
• Initiate site planning activities involving
Agency -owned property located at Avenida
Montezuma and Avenida Mendoza across
from La Quinta Community Park (formerly
Francis Hack Park).
CITY OF LA QUINTA
?24
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 26
Business Support & Development
Activities to Accomplish in . Continue to work with the La Quinta
2009-10: Chamber of Commerce on business
retention efforts and business support
services.
• Coordinate economic development action
items with Chamber and support
implementation of efforts in the following
areas: cooperative advertising, public
relations, Village signage, business
surveys, business communication, local
events, and Workshop/Information
Exchange Committee.
• Create list of La Quinta retail and service
businesses for City website, Economic
Development section; and produce and
post a resource page for businesses.
• Conduct a business survey and solicit input
from La Quinta businesses regarding
challenges, climate, advertising ideas, etc.
• Evaluate opportunities to assist new and
existing businesses regarding permitting,
fee programs, and long-term business
retention and development.
• Work with Imperial Irrigation District and
Southern California Gas Co. to develop
incentives for businesses to participate in
energy reduction programs to lower
operating costs.
• Work with the La Quinta Chamber of
Commerce to create a home -based
business Chamber membership and
facilitating networking among home -based
businesses.
• Update Market Study to identify emerging
land use trends and future markets.
• Work with the Coachella Valley Economic
Partnership as they create an "Economic
„� 225
CITY OF LA QUINTA
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 27
Blueprint" for the Valley that identifies key
industries to target over the next five years
in order to stabilize, grow, and diversify the
region's economy.
City of La Quinta Marketing Plan
Execute a Cooperative Advertising
Program via creation of a "Co-op Catalog"
for La Quinta businesses, hotels, and key
partners. Offer cooperative advertising
opportunities to assist partners and
leverage marketing budgets.
Implement a Local Marketing Campaign.
Launch a local advertising campaign for La
Quinta businesses and key partners that
has a shop/dine message and promotes
events year round.
Work with key event organizers on
leveraging City sponsorships, implementing
effective cooperative strategies, and
attracting more people to stay/play and
shop/dine in La Quinta. Promote new and
current events and explore support for
current events.
Carry out public outreach event(s) and a
marketing campaign to businesses and key
partners on the opportunities the City
Marketing Plan and Economic
Development Plan offer in terms of
cooperative advertising and other business
support programs.
• Launch an E-Marketing Campaign that
involves the tourism website, shopping
map, dining directory, and the utilization of
Social Media (e.g., FaceBook, Flickr and
Twitter). Continue paid search (pay -per -
click) online advertising with hotels, and
expand the program to include all La Quinta
businesses and other key partners.
• Continue to produce public/visitor
communication pieces. Integrate "Shop
CITY OF LA QUINTA ?26
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 28
Local' message to deliverables such City
Calendar, City newsletter, and Palm
Springs Life advertorial. Continue to
produce visitor communication pieces with
event information to draw more visitors to
La Quinta.
Arnold Palmer Classic Course Marketing
• Take full advantage of being a home course
of the Bob Hope Chrysler Classic in 2009-
10 marketing and advertising efforts.
• Print advertising — advertise in publications
such as Desert Golf Magazine, Palm
Springs Life, The Desert Sun, and Alaska
Airlines (in-flight magazine).
• Continue presence in various golf
directories, including: Palm Springs Golf
Guide, City Map, and Yellow Pages.
• Continue to research and implement public
relations opportunities with positive
messages, e.g., national recognition by Golf
Magazine, a home course of the Bob Hope
Chrysler Classic.
• Update www.SilverRock.org website with
new photos and additional information.
• Broadcast SilverRock television spots to air
primarily in the local market; and on a
national level via the Golf Channel during
the Bob Hope Chrysler Classic.
• Continue electronic marketing, including
online paid search advertising and e-blasts
to all current users of SilverRock Resort golf
course.
• Develop discounts for guests and residents,
a Coachella Valley rate (summer season),
and a variety of specials to encourage
shoulder season use of the golf course.
CITY OF LA QUINTA 22 y
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 29
Green and Sustainable La Quinta Program
Activities to Accomplish in . Continue to develop the Green and
2009-10: Sustainable La Quinta program by helping
residents and businesses consume fewer
resources and save money on their utility
bills.
• Continue to strengthen the conservation
partnerships with Coachella Valley Water
District, Imperial Irrigation District, Burrtec
and the Southern California Gas Company
by assisting them in marketing the various
programs and rebates available to
residents and businesses in La Quinta.
• Explore the concept of providing
incentives, reducing permit fees, or
providing a matching program in
cooperation with IID for businesses to
make improvements that enhance energy
efficiency and resource conservation in
their buildings.
Continue to reach out to the community via
presentations and special events to
encourage La Quinta residents to reduce
their carbon footprint by providing valuable
conservation programs and incentives.
Promote green efforts via flyers, ads, and
press releases; continue to pursue
cooperatives with green partners for cost
sharing purposes; and continue to provide
green tips and updates in the La Quinta
City Report (quarterly newsletter) and the
Chamber of Commerce Gem publication.
Create a green web page on the City
website dedicated to the growth of the
Green and Sustainable La Quinta Program
to help keep residents and businesses
informed about the latest programs
available to them.
• Complete landscape conservation
program for two RDA -owned Cove homes
CITY OF LA QUINTA
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
BUSINESS PLAN
PAGE 30
and continue installing "smart' irrigation
controllers on all RDA -owned homes.
American Recovery and Reinvestment Plan
Activities to Accomplish in • Monitor and pursue Federal Stimulus
2009-10: funding to provide for general fund relief for
transportation, infrastructure and energy
efficiency projects.
• Work with the League of California cities to
investigate possible federal funding
opportunities.
• Work with federal legislators, to acquire
Federal Stimulus funding for shelf ready
projects.
• Serve on Assembly Economic Stimulus
Recovery Task Force; identify projects
eligible for funding under this program;
and lobby for expeditious funding
process.
<"29
CITY OF LA QUINTA
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
Exhibit
2009-10 Economic Development Plan
Strategies and Tasks to Stimulate Private Investment in La Quinta
`'30
CITY OF LA QUINTA
April 21, 2009 ECONOMIC DEVELOPMENT PLAN
i
i--4 ti
i
TIC
City of La Quinta
Agency -owned Properties 01
' \l
—�� March, 2009
ATTACHMENT
Economic Development Plan (EDP) Input
Overall:
• While the Chamber's priority is to aid all local businesses, the Village business
community continues to struggle and should garner additional attention. Additional
focus and programs will be initiated by the Chamber to aid the Village businesses.
• The Chamber's relationship with the City had greatly improved in the past year and
we are working more closely than in recent history. To continue that inertia, the
Chamber proposes to be more actively involved with the implementation of the
Economic Development Plan and to include measurable and achievable goals and
objectives outlined below.
• In general an education partner such as a DeVry institute or a Nursing college
located in the Village would stimulate business, bring additional foot traffic, and
provide a valuable commodity that is lacking in the Coachella Valley, education.
• Improve the ability to "walk around" the Village with improved signage and paths.
• Utilize the La Quinta Parks to host an X Games competition.
Specific Plan of Action:
• Chamber proposes that the Chamber be more involved in the "Overall" marketing
strategy working with the PR firms etc. Not to be an additional "approver" but rather
for information, input, and implementation. It seems we are duplicating efforts and
could be more effective in cooperation.
• Chamber will contact 100% of the Village businesses and solicit input regarding
"their" needs. Compile and analyze the information, develop strategies assist the
Village businesses, and report to the City its findings.
• The Chamber would like to be more instrumental in being the City's conduit to local
businesses and to be a tool for businesses to navigate through City requirements like
permitting etc.
• Chamber will initiate a business "think tank" for member businesses to have a round
table discussion on what business practices are and are not working in this
economy.
• Continue working with the Bob Hope Chrysler Classic (BHCC) and La Quinta Arts
Foundation (LQAF) on their events and continue to enhance and build on progress
from the previous year including member involvement in ticket sales (BHCC) and
volunteer assistance (LQAF).
• The Chamber is evaluating its Village Sign program and how to improve the look and
feel as well as increasing its effectiveness.
232
i
Qum&
6y OF htE
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Adopt a Resolution of the City Council
Approving the Preliminary Engineer's Report for
Landscape and Lighting Assessment District 89-1, for
Fiscal Year 2009/2010, and a Resolution Declaring
Intent to Levy Annual Assessments for Landscape and
Lighting Assessment District 89-1, and Giving Notice
Thereof
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: 10�_
STUDY SESSION:
PUBLIC HEARING:
Adopt a Resolution of the City Council approving the Preliminary Engineer's Report for
Landscape and Lighting Assessment District 89-1 ("District"), Fiscal Year 2009/2010;
and
Adopt a Resolution of the City Council declaring intention to levy annual assessments
for maintenance and servicing landscape and lighting improvements within the
boundaries of the territory included in the Citywide Landscape and Lighting
Assessment District 89-1, and giving notice thereof.
FISCAL IMPLICATIONS:
Adoption of the Resolutions is required in order to levy the annual assessment for the
District. The estimated total cost for Fiscal Year 2009/2010 is $2,101,641 for
maintenance of landscape and lighting, medians, and parkways within the public right-
of-way. The estimated assessment levy for the landscape and lighting portion is
$957,810. An estimated $238,500 will be collected from CSA 152 assessments for
stormwater facilities bringing the total right-of-way deficit to $905,331. Park
maintenance costs have been separated from the District costs within the Engineer's
Report for the district. The parks maintenance cost is estimated to be an additional
$1,536,604 for Fiscal Year 2009/2010 bringing the total deficit for right-of-way and
parks maintenance to $2,441,935. Staff proposes that this amount be funded
through a General Fund contribution of $2,441,935 in Fiscal Year 2009/2010.
233
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
In 1989, the City Council formed a Citywide Landscape and Lighting Assessment
District to fund costs associated with the maintenance, construction and servicing of
landscape areas, street lights and traffic signals. Pursuant to the Landscape and
Lighting Act of 1972, the City must annually perform a series of activities associated
with the District, as outlined in Attachment 1 .
An Annual Engineer's Report is required by the Landscape and Lighting Act of 1972
and must include the following information:
1. A description of the services to be provided throughout the District;
2. Total costs necessary to provide all services described in the Engineer's Report;
3. A diagram showing the boundaries of the District, including special benefit zones;
and
4. An assessment schedule.
The Preliminary Engineer's Report, prepared by City staff and MuniFinancial with parcel
reconciliation support by Muni Financial, provides the required information for the
District for Fiscal Year 2009/2010.
The Preliminary Engineer's Report projects the following for Fiscal Year 2009/2010 in
comparison to the Fiscal Year 2008/2009 Engineer's Report:
FY 2008/2009
Citywide Benefit Zone Yes
Number of Local Benefit Zones 6
Number of Equivalent Dwelling Units (EDU's) 26,345
EDU Rate $35.60/EDU
District Revenue $937,855
FY 2009/2010
Yes
6
26,906
$35.60/EDU
$957,810
These calculations will be finalized for the Final Engineer's Report in order to provide
the most accurate assessment possible. In accordance with previous City Council
direction, all residents, including those within the six (6) local benefit zones, will be
assessed at a flat rate. The methodology has remained the same under the provisions
of Proposition 218.
234
At this time, the estimated Fiscal Year 2009/2010 District exempt cost is
$2,101,641. Based on this estimate, the citywide benefit assessment would be
$78.11 /EDU. The current assessment is $35.60. Proposition 218 does not allow for
assessment increases unless approved by a simple majority in a public vote. Balloting
to raise the assessment can be initiated by the City Council at any time.
On May 6, 2008, City Council approved a Professional Services Agreement (PSA) with
Willdan Financial to complete Phase I: Feasibility Study and Benefit Analysis to form a
Citywide Special Assessment District for parks under the provisions of the
Landscaping and Lighting Act of 1972. It is anticipated that staff will present a
Summary Technical Memorandum, prepared by Willdan Financial, that will outline a
proposed district structure; estimated costs budget (both general and specific benefit
costs); the method of apportionment; an estimate of the possible assessments; and
related tables and diagrams for the Phase I work mentioned above in May or June
2009 to the City Council.
The City Council is required to approve the preliminary Engineer's Report and schedule
a Public Meeting and Public Hearing date to allow affected property owners an
opportunity to provide public testimony regarding the proposed changes. Approval of
the Preliminary Engineer's Report does not obligate the City to the fees proposed.
Only after the Public Meeting and Public Hearing are conducted, can the City Council
adopt assessment fees for Fiscal Year 2009/2010. The Public Meeting and Public
Hearing are scheduled for the May 5, 2009 City Council Meeting. Upon conclusion of
the Public Hearing, the City Council may approve the assessment levels based upon
testimony received at the Public Meeting and Hearing.
Since the City is not proposing an increase in the assessment amount, the Landscape
and Lighting Act of 1972 requires a one-time noticing ten days in advance of the
Public Meeting/Hearings for citywide districts through the newspaper. Attachment 2
is the notice that will be published in The Desert Sun newspaper on April 24, 2008 at
a cost of approximately $250.
To proceed with the recommended changes proposed in the preliminary Engineer's
Report (Attachment 3) for the District, the City Council must:
Adopt a resolution approving the Preliminary Engineer's Report for Landscape
and Lighting Assessment District 89-1, Fiscal Year 2009/2010; and
Adopt a resolution declaring intention to levy annual assessments for
construction, maintenance and'servicing landscape and lighting improvements
within the boundaries of the territory included in the Citywide Landscape and
Lighting Assessment District 89-1, and giving notice thereof.
.. 235
A Public Meeting and Hearing will be scheduled to allow public testimony before the
City Council. The Public Meeting and Hearing dates will be noticed through the
newspaper unless otherwise directed by the City Council. Upon conclusion of the
Public Hearing, the City Council may adjust the assessment levels as necessary and
adopt a resolution confirming the assessment diagram and assessment level.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council approving the Preliminary Engineer's
Report for Landscape and Lighting Assessment District 89-1, for Fiscal Year
2009/2010 and adopt a Resolution of the City Council declaring intention to
levy annual assessments for maintenance and servicing landscape and lighting
improvements within the boundaries of the territory included in the Citywide
Landscape and Lighting Assessment District 89-1, and giving notice thereof; or
2. Reject the Preliminary Engineer's Report and provide staff with possible
revisions to the report for future consideration; or
3. Provide staff with alternative direction.
Respectfully submitted,
�� P, L���- �
oJthyR. Jo ass P.E.
T
Public Works Dire or/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Annual Activities Report
2. Proposed Notice of Public Meeting
3. Preliminary Engineer's Report
236
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, APPROVING THE
PRELIMINARY ENGINEER'S REPORT FOR FISCAL YEAR
2009/2010 IN CONNECTION WITH LA QUINTA
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT
89-1
WHEREAS, the City Engineer has prepared and filed with the City Clerk of
the City of La Quinta, California and the City Clerk has presented the City Council
such report entitled "La Quinta Landscape and Lighting Assessment District 89-1,
Preliminary Engineer's Report" (the "Report"); and
WHEREAS, the City Council has carefully examined and reviewed such
Report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
SECTION 1. The Report, as filed, is hereby approved.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 21 s` day of April 2009, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
» 237
Resolution No. 2009-
Landscape & Lighting Assessment 89-1
Adopted: April 21, 2009
Page 2 of 2
ATTEST:
VERONICA J. MONTECINO, CIVIC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
238
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION
TO LEVY THE ANNUAL ASSESSMENTS FOR
CONSTRUCTION, MAINTENANCE, AND SERVICING
LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN
THE BOUNDARIES OF THE TERRITORY INCLUDED IN
THE CITYWIDE LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1 AND TO LEVY AND
COLLECT ASSESSMENTS PURSUANT TO THE
LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING
NOTICE THEREOF
WHEREAS, the City Council, by its Resolution No. 89-9, initiated
proceedings pursuant to provisions of the Landscape and Lighting Act of 1972,
being Part 2 of Division 15 of the California Streets and Highways Code,
commencing with Section 22500 (hereinafter referred to as "the Act"), for the
formation of a Landscape and Lighting Assessment District designated "La Quinta
Landscape and Lighting Assessment District 89-1," shall include all of the territory
located within the boundaries of the City; and
WHEREAS, the City Council desires to levy and collect assessments within
Landscape and Lighting Assessment District 89-1 for the Fiscal Year commencing
July 1, 2009 and ending June 30, 2010 to pay the costs and expenses of
constructing, operating, maintaining, and servicing landscaping, lighting and
appurtenant facilities located within public places in the City; and
WHEREAS, the Engineer selected by the City Council has prepared and filed
with the City Clerk of the City of La Quinta and the City Clerk has presented to the
City Council a report in connection with the Landscape and Lighting Assessment
District 89-1 and the City Council did by previous Resolution approve such report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
SECTION 1. The City Council has previously formed Landscape and Lighting
Assessment District 89-1 pursuant to the provisions of the Landscaping and
Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and
Highways Code, commencing with Section 225500 (hereinafter referred to as "the
Act").
239
Resolution No 2009-
Landscape & Lighting Assessment
Adopted: April 21, 2009
Page 2 of 3
SECTION 2. The City Council hereby finds that the maintenance and
operation of projects identified in the Preliminary Engineer's report for Landscape
and Lighting Assessment District 89-1 consisting solely of exempt items of
sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article
13D Section 5(a) of the California Constitution, that the public interest requires the
maintenance of the improvements, and declares its intention to levy and collect
assessments for the fiscal year commencing July 1, 2009 and ending June 30,
2010 to pay for the costs and expenses of the improvements described in Section
4 hereof.
SECTION 3. The territory included within the boundaries of the Assessment
District includes all of the land included within the boundaries of the City.
SECTION 4. Reference is hereby made to the report of the Engineer on file
with the City Clerk of the City of La Quinta for a full and fair description of the
improvements, the boundaries of the Assessment District and any zones therein
and the proposed assessments upon assessable lots and parcels of land within the
Assessment District.
SECTION 5. Notice is hereby given that May 5, 2009 at 7:00 p.m. at the
City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the
time and place fixed for a Public Meeting by the City Council to allow public
testimony regarding the proposed increased assessment.
SECTION 6. Notice is hereby given that May 5, 2009, at 7:00 p.m. at the
City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the
time and place fixed for a Public Hearing by the City Council on the question of the
levy of the proposed assessment for Landscape and Lighting Assessment District
89-1. Any interested person may file a written protest with the City Clerk prior to
the conclusion of the hearing, or, withdrawal of the protest. A written protest shall
state all grounds of objections and a protest by a property owner shall contain a
description sufficient to identify the property owned by such property owner. At
the hearing, all interested persons shall be afforded the opportunity to hear and be
heard.
SECTION 7. The City Clerk is hereby authorized and directed to give notice
of such hearings as provided in the Act.
SECTION 8. The City Council hereby designates The Desert Sun as the
newspaper in which notice of the Public Hearing shall be published.
240
Resolution No 2009-
Landscape & Lighting Assessment
Adopted: April 21, 2009
Page 3 of 3
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 21 st day of April 2009, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CIVIC, CITY CLERK
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
241
ATTACHMENT 1
ANNUAL ACTIVITIES
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT
Adopt the following Resolutions:
1. Approve Preliminary Engineer's Report (April 21, 2009).
2. Intention to levy annual assessment and notice of Public Meeting/Hearing
(April 21, 2009).
3. Conduct a Public Meeting to allow testimony regarding the proposed
assessments prior to Public Hearing (May 5, 2009).
4. Conduct a Public Hearing to allow written protests of the proposed
assessment to be considered by the City Council prior to adoption of the
final assessments (May 5, 2009).
242
ATTCHMENT2
CITY OF LA QUINTA
iNuj j OO
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City of La Quinta City Council will hold a
PUBLIC HEARING on May 5, 2009, at 7:00 p.m. in the La Quinta City Hall Council
Chambers, 78-495 Calle Tampico, La Quinta, California, on the following item:
THE FISCAL YEAR 2009/2010 ANNUAL ASSESSMENT FOR LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT 89-1
Maintenance of landscape improvements in roadways and drainage facilities is a
very important service in our community. Landscaping, if well maintained, provides
beautification and enhancement to the surroundings, along with a positive effect on
property values. Adequate street lighting and traffic signals are considered
imperative for their contribution to public convenience and safety.
At the Public Meeting, City staff will present the proposed assessment levy and will
accept questions thereon. At the Public Hearing, the City Council will hear
comments in support of and protests against the annual levy prior to acting on the
levy of assessments for Fiscal Year 2009/2010. Any property owner may mail a
protest against the assessment to the City of La Quinta, Timothy R. Jonasson,
Public Works Director/City Engineer, P.O. Box 1504, 78-495 Calle Tampico,
La Quinta, CA 92253.
The annual assessments generated by the existing 1972 Act City of La Quinta
Landscaping and Lighting District will fund the cost of providing installation,
servicing, maintenance, and operation of landscaping, lighting and appurtenant
facilities within the City of La Quinta that are exempt under provisions of
Proposition 218 voted in by the California residents during the November 1996
election.
In the City's efforts to comply with the requirements of Title II of the Americans
With Disabilities Act Of 1990, the City Manager's Department requires that any
person in need of any type of special equipment, assistance or accommodations)
in order to communicate at a City public meeting, must inform the City Manager's
Department a minimum of 72 hours prior to the scheduled meeting.
A COPY OF THE ENGINEER'S REPORT IS AVAILABLE AT CITY HALL. FOR
ADDITIONAL INFORMATION, CONTACT MR. TIMOTHY R. JONASSON, P.E.,
PUBLIC WORKS DIRECTOR/CITY ENGINEER AT (760) 777-7075.
PUBLISH ONCE ON FRIDAY, APRIL 24, 2009 243
ATTACHMENT 3
City of La Quinta
ENGINEER'S ANNUAL LEVY REPORT
27368 Via Industria
Suite 110
Temecula, CA 92590
Tel: (951) 587-3500
Tel: (800) 755-6864
Fax: (951) 587-3510
Street Lighting and
Landscape District No. 89-1
Fiscal Year 2009/2010
INTENT MEETING: April21, 2009
PUBLIC HEARING: May 5, 2009
WI LLDAN
Financial Services
Lancaster, CA
Oakland, CA
Sacramento, CA
www.wilidan.com
Orlando, FL
Memphis, TN
244
ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:
City of La Quinta
Street Lighting and Landscape District No. 89-1
Riverside County, State of California
This Report and the enclosed diagrams show the exterior boundaries of the District as they existed at the time
of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor's
maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned
respectfully submits the enclosed Report as directed by the City Council.
Dated this day of 2009.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of La Quinta
I.0
Adina Vazquez, Senior Project Manager
District Administration Services
0
Richard Kopecky
R. C. E. # 16742
245
ENGINEER'S REPORT
CITY OF LA QUINTA
STREET LIGHTING AND LANDSCAPE
DISTRICT NO.89-1
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached was
filed with me on the _ day of 2009
BY: Veronica J. Montecino, CMC, City Clerk
City of La Quinta
Riverside County, California
I HEREBY CERTIFY thatthe enclosed Engineer's Report, togetherwith Assessment Roll thereto attached, was
approved and confirmed by the City Council of the City of La Quinta, California, on the day of
, 2009.
BY: Veronica J. Montecino, CMC, City Clerk
City of La Quinta
Riverside County, California
I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of
Riverside, on the _day of 2009.
BY: Veronica J. Montecino, CMC, City Clerk
City of La Quinta
Riverside County, California
N6
TABLE OF CONTENTS
I. OVERVIEW.....................................................................................................................1
A. INTRODUCTION....................................................................................................................................1
B. HISTORICAL BACKGROUND AND LEGISLATION........................................................................................2
II.
DESCRIPTION OF THE DISTRICT................................................................................2
A.
DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT............................................................. 2
B.
IMPROVEMENTS WITHIN THE DISTRICT..................................................................................................2
III.
METHOD OF APPORTIONMENT.............................................................................. 3
A.
GENERAL...........................................................................................................................................3
B.
BENEFITANALYSIS..............................................................................................................................4
C.
METHODOLOGY...................................................................................................................................5
IV.
DISTRICT BUDGETS.................................................................................................8
A.
DESCRIPTION OF BUDGET ITEMS.......................................................................................................... 8
B.
2009/2010 DISTRICT BUDGET.............................................................................................................9
APPENDIX A - DISTRICT ASSESSMENT DIAGRAMS.....................................................12
APPENDIX B - 2009/2010 ASSESSMENT ROLL..............................................................13
247
City of La Quinta
Fiscal Year 2009/2010 Engineers Annual Levy Report
Street Lighting and Landscape District No. 89-1
I. Overview
A. Introduction
The City of La Quinta (the "City") annually levies and collects special assessments in order to provide
and maintain the facilities, improvements and services within Street Lighting and Landscape District
No. 89-1(the "District"). The District was formed in 1989 pursuant to the Landscaping and Lighting Act
of 1972 (the "1972 Act"), Part 2 of Division 15 of the Streets and Highways Code and authorizes the
Agency to annually levy and collect assessments to maintain the services and improvements related
thereto.
This Engineer's Annual Levy Report (the "Report") describes the District, any changes to the District,
and the proposed assessments for Fiscal Year 2009/2010. The proposed assessments are based on
the estimated cost to maintain improvements that provide special benefit to properties assessed within
the District. The various improvements within the District and the costs of those improvements are
identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves.
The word "parcel," for the purposes of this Report, refers to an individual property assigned its own
Assessor Parcel Number ("APN") by the Riverside County Assessor's Office. The Riverside County
Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on the tax roll to identify
properties assessed for special district benefit assessments. Each parcel within the District is assessed
proportionately for those improvements provided by the District and from which the parcel receives
special benefit.
Following consideration of public comments, written protests at a noticed public hearing and review of
the Report, the City Council may order amendments to the Report or confirm the Report as submitted.
Following final approval of the Report, and confirmation of the assessments, the Council may order the
levy and collection of assessments for Fiscal Year 2009/2010 pursuant to the 1972 Act. In such case,
the assessment information will be submitted to the County Auditor/Controller, and included on the
property tax roll for each benefiting parcel for Fiscal Year 2009/2010.
Financial Services
City of La Quinta
Fiscal Year 2009/2010 Engineers Annual Levy Report
Street Lighting and Landscape District No. 89-1
B. Historical Background and Legislation
The assessments for the District provide a special benefit to the parcels assessed, and the City utilizes
General Fund Revenues to fund improvements and services that are considered general benefit.
This District was formed pursuant to the 1972 Act, which permits the establishment of assessment
districts by cities for the purpose of providing for the maintenance of certain public improvements,
which include the facilities existing within the District, as those improvements provide a special benefit
to parcels.
The City Council reviews the current and projected years' costs for the construction, operation,
maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year,
which runs between July 1 and June 30.
II. Description of the District
A. District Boundaries and Specific Areas of Improvement
The boundaries of the District are coterminous with the boundaries of the City. The Diagram of the
District showing the exterior boundaries has been submitted to the City Clerk at the City and is
included by reference.
B. Improvements Within the District
The District improvements are the operation, servicing and maintenance of landscaping, lighting and
appurtenant facilities, including, but not limited to, personnel, electrical energy, water, materials,
contracting services, and other items necessary for the satisfactory operation of these services
described as follows:
• Landscaping and Appurtenant Facilities include, but are not limited to, landscaping,
planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and
appurtenant facilities, located within the public street rights -of -way, parkways, medians, trails,
and dedicated street, drainage or sidewalk easements within the boundary of the District.
• Lighting and Appurtenant Facilities include, but are not limited to, poles, fixtures, bulbs,
conduits, equipment including guys, anchors, posts and pedestals, metering devices,
controllers and appurtenant facilities as required to provide safety lighting and traffic signals
within public street rights -of -way and easements within the boundaries of the District.
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City of La Quinta
Fiscal Year 2009/2010 Engineers Annual Levy Report
Street Lighting and Landscape District No. 89-1
Maintenance is defined as the furnishing of services and materials for the operation and usual
maintenance, operation and servicing of the landscaping, public lighting facilities and
appurtenant facilities, including repair, removal or replacement of landscaping, public lighting
facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the
landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for
disease or injury; and the removal of trimmings, rubbish, debris and other solid waste.
Servicing is defined as the furnishing of water for the irrigation of the landscaping and the
furnishing of electric current or energy, gas or other illuminating agent for the public lighting
facilities, or for the lighting or operation of landscaping or appurtenant facilities.
The plans and specifications forthe improvements are on file in the office of the City Engineer and are
by reference made a part of this report.
III. Method of Apportionment
A. General
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of
providing certain public improvements that include the construction, maintenance and servicing of
public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of
these improvements be levied according to benefit rather than assessed value:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula ormethod which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated benefits to be received
by each such lot or parcel from the improvements."
The formula used for calculating assessments in this District therefore reflects the composition of the
parcels, and the improvements and services provided, to apportion the costs based on benefit to each
parcel.
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City of La Quinta
Fiscal Year 2009/2010 Engineer's Annual Levy Report
Street Lighting and Landscape District No. 89-1
B. Benefit Analysis
Properties within the District boundary are found to derive a special benefit from the improvements
provided by the District. These properties include single family residential, non-residential, vacant
residential and non-residential, golf courses, agricultural and hillside conservation properties, vacant
and remote non-residential and rural and estate residential properties.
Special Benefits
The method of apportionment (method of assessment) is based on the premise that each assessed
parcel receives special benefit from the improvements maintained and funded by the assessments,
specifically, landscaping and lighting improvements installed in connection with the development of
these parcels. The desirability of properties within the District is enhanced by the presence of well -
maintained parks, landscaping and lighting improvements in close proximity to those properties.
The annual assessments outlined in this Report are based on the estimated costs to provide necessary
services, operation, administration, and maintenance required to ensure the satisfactory condition and
quality of each improvement.
The special benefits associated with the parks and landscaping improvements are specifically:
• Enhanced desirability of properties through association with the improvements.
• Improved aesthetic appeal of properties within the District providing a positive representation
of the area.
• Enhanced adaptation of the urban environment within the natural environment from adequate
green space and landscaping.
• Environmental enhancement through improved erosion resistance, and dust and debris
control.
• Increased sense of pride in ownership of property within the District resulting from well -
maintained improvements associated with the properties.
• Reduced criminal activity and property -related crimes (especially vandalism) against
properties in the District through well -maintained surroundings and amenities.
• Enhanced environmental quality of the parcels by moderating temperatures, providing
oxygenation and attenuating noise.
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City of La Quinta
Fiscal Year 200912010 Engineer's Annual Levy Report
Street Lighting and Landscape District No. 89-1
The special benefits of street lighting are the convenience, safety, and security of property,
improvements, and goods, specifically:
• Enhanced deterrence of crime — an aid to police protection.
• Increased nighttime safety on roads and highways.
• Improved visibility of pedestrians and motorists.
• Improved ingress and egress to and from property.
• Reduced vandalism, damage to improvements or property, and other criminal acts.
• Improved traffic circulation and reduced nighttime accidents and personal property loss.
• Increased promotion of business during nighttime hours in the case of commercial properties.
The preceding special benefits contribute to a specific enhancement and desirability of each of the
assessed parcels within the District.
C. Methodology
Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that
distributes the net amount to be assessed among the assessable parcels in proportion to the estimated
special benefits to be received by each such parcel from the improvements. The special benefit
formula used within the District should reflect the composition of the parcels - and the improvements
and services provided therein - to apportion the costs based on estimated special benefit to each
parcel.
The cost to provide maintenance and service of the improvements within the District shall be equitably
distributed among each assessable parcel based on the estimated special benefit received by each
parcel.
Equivalent Dwelling Units
To equitably spread special benefit to each parcel, it is necessary to establish a relationship between
the various types of properties within the District and the improvements that benefit those properties.
Each parcel within the District is assigned an Equivalent Dwelling Unit ("EDU") factor that reflects its
land use, size and development, or development potential. Parcels that receive special benefit from the
various District improvements are proportionately assessed for the cost of those improvements based
on their calculated EDU. The EDU method assessment for this District uses the Single Family
Residential parcel as the basic unit of assessment. A Single Family Residential ("SFR") parcel equals
one EDU. Every other land -use is assigned an EDU factor based on an assessment formula that
equates the property's specific land -use and relative special benefits compared to the Single Family
Residential parcel.
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City of La Quinta
Fiscal Year 2009/2010 Engineer's Annual Levy Report
Street Lighting and Landscape District No. 89-1
The EDU method of apportioning special benefits is typically seen as the most appropriate and
equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each
parcel from the improvements are apportioned as a function of land use type, size, and development.
The following table provides a listing of land use types, the EDU factors applied to that land use and
the multiplying factor used to calculate each parcel's individual EDU for each improvement provided in
the District.
During the formation of the District, a methodology was developed to calculate the EDUs for other
residential and non-residential land use parcels, which are outlined below for reference. Every land use
is assigned EDUs based on the assessment formula approved for the District. Parcels which have
been determined to receive greater benefit than the SFR parcel are assigned more than 1 EDU and
parcels that are determined to receive lesser benefit than SFR parcels are assigned less than 1 EDU
as reflected in the Assessment Methodology.
Land Use
EDU Factor
Exempt Parcels
0.0
Single Family Residential Parcels
1.0
per unit
Non -Residential Parcels
5.0
per acre; 1.0 minimum
Vacant Residential Parcels
0.33
per unit
Vacant Non -Residential Parcels
1.65
per acre for first 20 acres only
Golf Course Parcels
0.50
per acre; 1.0 minimum
Agricultural Parcels
0.25
per acre; 1.0 minimum
Hillside Conservative Zone Parcels
0.10
per acre
Vacant & Remote Parcels
0.825
per acre for first 20 acres only
Rural/Estate Residential
1.0 + 0.33
per acre in excess 1 acre
Single -Family Residential
The City's General Plan allows up to one acre of area for subdivided residential lots. The subdivided
single family lot equal to or less than one acre in size is the basic unit for calculation of the benefit
assessments. Parcels less than one acre in size zoned for single-family residential use are assessed
one (1) EDU.
Non -Residential
The factor used for converting nonresidential is based on the average number of typical single-family
residential lots of five per acre. Therefore, non-residential parcels will be assessed five (5) EDUs per
acre with a minimum number per parcel of one (1) EDU.
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City of La Quinta
Fiscal Year 2009/2010 Engineer's Annual Levy Report
Street Lighting and Landscape District No. 89-1
Vacant Residential
Parcels defined as single family residential parcels less than one acre and having no structure will be
assessed 33 percent (33%) of a single-family dwelling, or 0.33 EDU per parcel.
Vacant Non -Residential
Parcels not considered single family residential parcels less than one acre, and having no structure will
be assessed based on acreage. The typical development in La Quinta occurs in increments of twenty
(20) acres or less. The first twenty (20) acres of a Vacant Non -Residential parcel will be assessed at a
rate of 33 percent (33%) of developed nonresidential properties, or 1.65 EDU per acre or any portion of
an acre. The minimum number of EDUs per parcel is one (1) EDU. Any parcel of land greater than
twenty (20) acres is considered open space and exempt from assessment until such time as parcel
subdivision or development occurs.
Golf Courses
Properties identified as golf courses will be assessed a rate of 10 percent (10%) of the developed
nonresidential properties, or 0.50 EDU per acre or any portion of an acre. The minimum number per
parcel is one (1) EDU.
Agricultural
Properties identified as agricultural will be assessed a rate of 5 percent (5%) of developed
nonresidential properties, or 0.25 EDU per acre or any portion of an acre. The minimum number per
parcel is one (1) EDU.
Hillside Conservation
Parcels located in areas zoned Hillside Conservation per the City's Official Zoning Map will be
assessed on the basis of allowable development within the Hillside Conservation Zone. The parcel will
be assessed as one dwelling unit per ten (10) acres or 0.10 EDU per acre or any portion of an acre.
Vacant and Remote Non -Residential Parcels (Annexation No. 9)
Parcels not considered single family residential parcels less than one (1) acre and do not contain
structures, will be assessed based on acreage. The City defines Vacant and Remote Non -Residential
as parcels physically separated from City services and not readily able to develop due to difficult
access and utility limitations. The land values are typically one half the value of other Vacant Non -
Residential parcels because of the high cost of constructing appropriate access and utility
infrastructures necessary. The Vacant and Remote Non -Residential parcels are assessed a rate of
0.825 EDUs per acre or portion thereof, for the first twenty (20) acres, with a minimum of one (1) EDU
per parcel.
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Fiscal Year 2009/2010 Engineers Annual Levy Report
Street Lighting and Landscape District No. 89-1
Rural/Estate Residential
Parcels of one acre or more in size, but having only one residential unit are identified as Rural/Estate
Residential. These parcels will be assessed a rate of one (1) EDU for the first acre and 0.33 EDUs for
each additional acre or portion of an acre.
Exempt Property
Publicly owned property and utility rights -of -way are exempt from assessment, as well as parcels of
land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land,
Agricultural Preserve and Public Utility owned land.
This Report does not propose an increase in the District assessment rates for Fiscal Year 2009/2010
over or above the maximum rate established. The proposed rate per EDU for Fiscal Year 2009/2010 is
the same rate assessed for Fiscal Year 2008/2009. The base assessment rate to be approved for
Fiscal Year 2009/2010 is $35.60.
The maximum assessment rate per EDU may not increase without a vote of the property owners in the
District. Therefore, the assessment is proposed to remain at the maximum amount of $35.60 per EDU.
This equates to total projected assessment revenue of $957,810. The City proposes the remaining
$2,680,435 be funded through a General Fund contribution of $2,441,935 and $238,500 of revenue
from CSA 152.
IV. District Budgets
A. Description of Budget Items
The 1972 Act requires that a special fund be established and maintained for the revenues and
expenditures of the District. Funds raised by assessment shall be used only for the purposes as stated
herein. A contribution to the District by the City may be made to reduce assessments, as the City
Council deems appropriate. The following describes the services and costs that are funded through the
District, shown in the District Budgets.
District Costs
Personnel— Reflects relevant City Staff salaries, wages and benefits, and also includes Worker's
Comp insurance, Stand -By, and Overtime labor.
Contract Services — Includes contracted labor, such as the Riverside County Tax Roll
Administration Fees, maintenance and repair of traffic signals, tree trimming, and security service.
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City of La Duinta
Fiscal Year 2009/2010 Engineer's Annual Levy Report
Street Lighting and Landscape District No. 89-1
Uniform Rental Services — Reflects funds used for the purpose of uniform rental.
Vehicle Operations — Includes the maintenance of fleet vehicles.
Utilities — Includes the electric, telephone, and water services.
Travel Training & Meetings — Reflects the funds used for the purposes of training and meetings.
Information Technology— Includes computers, printers, and other related items and services.
Operating Supplies —This item includes plant replacement, safety gear, field materials, and the
materials used for the purposes of removing graffiti.
Operating Supplies and Software — This item reflects the costs of software programs.
Small Tools/Equipment— Includes non -capital small tools and equipment.
District Administration — The cost for providing the coordination of District services and
operations, response to public concerns and education, as well as procedures associated with the
levy and collection of assessments. This item also includes the costs of contracting with
professionals to provide any additional administrative, legal or engineering services specific to the
District including any required notices, mailings or property owner protest ballot proceedings.
B. 2009/2010 District Budget
For the purpose of estimating costs for the maintenance and servicing, actual costs are used where
possible. However, where the improvements are new, or where actual maintenance experience is
lacking, cost estimates will be used to determine costs. The Budget of estimated cost of operation,
servicing, and maintenance for Fiscal Year 2009/2010 is summarized on the next page in Table 1.
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City of La Quinta
Fiscal Year 2009/2010 Engineers Annual Levy Report
Street Lighting and Landscape District No. 89-1
Table 1
Fiscal Year 2009/2010 Budget
Expenditures
Fundin
Fiscal Year 2009110
L & L Assessments
General Fund -Parks
Personnel
Salaries -Permanent Full Time
$193,700
$82,800
$110,900
Other Benefits & Deductions
80,600
34,450
46,150
Stand By
Stand By Overtime
Overtime
Total Personnel
$274,300
$117,250
$157,050
Contract Services
Annual Lighting & Landscape Report
$15,000
$15,000
Civic Center Campus Lake Maintenance
5,000
5,000
Landscape Lighting Maintenance
184,470
150,470
34,000
Riverside County Tax Roll Admin Fee
17,500
17,500
Citywide Maintenance Contract
1,300,640
860,640
440,000
Maintenance/Repair/Traffic Signals
125,500
102,500
23,000
Tree Trimming
83,500
71,500
12,000
Janitorial Services
28,000
28,000
Security Service -Cor oration Yard
2,100
1,100
1,000
Total Contract Services
$1,761,710
$1,218,710
$543,000
Rental Services
Uniforms
$1,200
$1,200
$0
Total Rental Services
$1,200
$1,200
$0
Vehicle Operations
Facilities Charges
$413,394
$413,394
Fleet Maintenance
4,189
4,189
0
Total Vehicle Operations
$417,583
$4189
$413,394
Utilities
Electric
$520,300
$391,300
$129,000
Phone
500
500
Water
323,750
167,200
156,550
Total Utilities
$844,550
$558,500
$286,050
Travel Training &
$1,950
$950
$1,000
Meetings
Total Travel Training & Meetings
$1,950
$950
$1,000
Information
Computers Printers and Services
$10,193
$4,956
$5,237
Technology
Total Information Technolo
$101193
$4,956
$5,237
Operating Supplies
Plant Replacement
$61,000
$55,000
$6,000
Graffiti Removal
30,000
10,000
20,000
Safety Gear
400
400
Field Materials
106,000
50,000
56,000
Total Operating Supplies
$197,400
$115,400
$82,000
Small Tools I
Non -Capital
$250
$250
$0
Equipment
Total Small Tools/Equipment
$250
$250
$0
Total Landscape & Lighting Budget
$3,509,136
$2,021,405
$1,487,731
District
Public Works Administration
$36,585
$36,585
$0
Administration
Citywide Administration
92,524
43,651
48,873
Total District Administration
$129,109
$80,236
$48,873
Total Landscape & Lighting Expenditures
$3,638,245
$2,101,641
$1,536,604
Less CSA 152 Revenue
$238,500
Less General Fund Contribution
2,441,935
Balance to Levy
$957,810
Total EDU
26,906
Levy Per EDU
$35.60
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257
City of La Quinta
Fiscal Year 2009/2010 Engineer's Annual Levy Report
Street Lighting and Landscape Dishict No. 89-1
The following information was obtained from the Riverside County Assessor's Secured Roll, Assessor's Parcel
Maps, and the City's Planning Department. The land use categories were developed to classify the different
land use types in the City.
Land Use
FY 200912010
Parcel Count
County Acres
Prior Year EDU
Prior Year Levy
FY 200912010
EDU
FY 2009/2010
Levy
Agricultural Parcels
131.00
419.34
107.95
$3,842.78
584.51
$20,807.4
Exempt Parcels
2233.00
9,752.52
0.00
0.00
0.00
0.0
Golf Course Parcels
305.00
3,553.52
1,833.33
65,264.76
1,929.56
68,690.1
Hillside Conservation Parcels
12.00
319.12
31.91
1,135.94
31.91
1,135.9
Multi -Family Residential Parcels
38.001
92.82
644.00
22,926.4
644.00
22,926.40
Non -Residential Parcels
220.0
491.17
2,489.75
88,635.1
2,360.25
84,024.9
Rural/ Estate Parcels
62.0
127.56
95.99
3,417.21
99.35
3,536.2
Sin le Family Residential Parcels
19,314.0
1,920.84
19,206.00
683,733.E
19,205.00
683,698.00
acanU Remote Parcels
37.0
818.63
277.55
9,880.4
333.32
11,866.18
Vacant Non -Residential Parcels
289.0
777.52
855.89
30,467.1
806.35
28,703.92
Vacant Residential Parcels
2,688.0
809.47
802.56
28,551.6f
911.32
32,420.8
Total
25,329.0
19,082.511
26,344.921
$937,855.1
26,905.5
$957 809.9
(1) The difference in the "Balance to Levy" figure in the previous table and the land use classification proposed levy in this table is due to the
Riverside County even penny requirement for each charged parcel.
At the time of the Report there was an increase in EDU assessed of 560.65 over the prior year estimates.
Actual changes will be based on the final County Secured Roll for Fiscal Year2009/2010. The difference is due
to changes in County Land Use Classifications and development.
Willdan Financial Services
Page 11
258
City of La Quinta
Fiscal Year 2009/2010 Engineers Annual Levy Report
Street Lighting and Landscape District No. 89-1
Appendix A — District Assessment Diagrams
The Boundary Diagrams for the original districts have previously been submitted to the Clerk of the City in the
format required under the 1972 Act and are made part of this Report by reference.
The parcel identification, lines and dimensions of each parcel within the District are those lines and dimensions
shown on the Assessor Maps of Riverside County for the year in which this Report was prepared and is
incorporated by reference and made part of this Report.
Willdan Financial Services Page 12
' 2Sg
City of La Quinta
Fiscal Year 2009/2010 Engineer's Annual Levy Report
Street Lighting and Landscape District No. 89-1
Appendix 6 — 2009/2010 Assessment Roll
Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside
County Assessor Parcel Maps and/orthe Riverside County Secured Tax Roll forthe year in which this Report is
prepared.
Non -assessable lots or parcels may include government owned land; public utility owned property, land
principally encumbered with public right-of-ways or easements and dedicated common areas. These parcels
will not be assessed.
A listing of parcels within the District, along with the proposed assessment amounts, has been submitted to the
City Clerk and, by reference, is made part of this Report.
Upon approval of the Report and confirmation of the assessments, the assessment information will be
submitted to the County Auditor/Controller, and included on the property tax roll in Fiscal Year 2009/2010. If the
parcels orAPNs within the District and referenced in this Report, are re -numbered, re -apportioned or changed
by the County Assessor's Office after approval of the Report, the new parcel or APNs with the appropriate
assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the
County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the
new parcels orAPNs will be based on the method of apportionment and levy amount approved in this Report by
the City Council.
Wilidan Financial Services
260
f
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Approval to award a Contract to Teserra
for the Citywide Landscape Maintenance Contract,
Project No. LMC 2008-13
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Award a contract to Teserra for the Citywide Landscape Maintenance Contract,
Project No. LMC 2008-13, in the amount of $589,756, subject to any final revisions
approved by the City Manager and City Attorney.
FISCAL IMPLICATIONS:
The current contract amount for citywide landscape maintenance services for Fiscal
Year 2008/2009 is $791,731. The recommendations contained within this report will
be funded through Landscape and Lighting — Contract Maintenance Account No. 101-
7004-431-34-04.
The approval of the appropriation for this contract will be made with the adoption of
the Fiscal Year 2009/2010 Budget.
CHARTER CITY IMPLICATIONS:
This project is funded by the Landscape and Lighting Assessment District 89-1 and the
General funds. Therefore, under the Charter City status, the City is not mandated to
pay prevailing wage rates.
261
BACKGROUND AND OVERVIEW:
On September 20, 2005, the City Council awarded the citywide landscape
maintenance contract to Kirkpatrick Landscaping Services, Inc. and approved staffs'
recommendation to remove the City Hall Civic Center, the Senior Center and the
Library landscape maintenance from the Citywide Landscape Maintenance Contract,
and add it to the General Fund, Park Landscape Maintenance Services contract. The
addition of the City Hall Civic Center, the Senior Center and the Library landscape
maintenance into the Park Landscape Maintenance Service contract allowed all parks
and facilities to be maintained by one contractor while city right-of-way was
maintained by another.
Adams Park and Adams Retention Basin were currently being maintained by two (2)
contractors. Staff recommended moving the Adams Retention Basin landscape
maintenance from the Citywide Landscape Maintenance Contract, Lighting and
Landscape District to the Park Landscape Maintenance Services while continuing
charging the services to the Lighting and Landscape District. The addition of the
Adams retention basin landscape maintenance into the Park Landscape Maintenance
Service will allow the properties to be maintained by the same contractor as the
Adams Park.
On March 17, 2009, The City Council approved specifications and authorized staff to
advertise for bid the Citywide Landscape Maintenance Contract, Project No. 2008-13.
On April 10, 2009, twelve (12) sealed bid were received for the project. The bid
comparisons are as follows:
Teserra
Marina Landscapes, Inc.
Kirkpatrick Landscaping Services, Inc.
Vintage Landscape
Sierra Landscape Company
Mark Logan Landscape & Maint. Service
Mariposa Landscape, Inc.
Azteca Landscape
Orozco Landscape & Tree Company
Merchants Landscape Services, Inc.
Environmental Source Company
Excel Landscape, Inc.
Engineers Estimate
BID AMOUNT
$ 589,756.00
$ 624,560.22
$ 647,687.10
$ 649,764.00
$ 693,002.00
$ 695,949.31
$ 717,762.82
$ 753,016.24
$ 761,638.00
$ 776,845.00
$ 838,204.64
$1,019,554.22
$ 791,730.00
262
Staff has contacted references listed by Teserra, as part of the bid package.
Therefore, based upon the submitted bid and past experience in the field, Teserra,
meets the requirements of the bid specifications.
The citywide landscape maintenance program provides for weekly maintenance of all
landscape areas located within the City's medians and perimeter landscape. The
contract duration will be for one (1) year, July 1, 2009 thru June 30, 2010. The
contract will allowed for four (4) one-year extensions renewable at the beginning of
each fiscal year through Fiscal Year 2013/2014, at the City's discretion if the
contractor performs in a satisfactory manner. The contract may be terminated with
30 day notice to the contractor.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Award a contract to Teserra for the Citywide Landscape Maintenance Contract,
Project No. LMC 2008-13, in the amount of $589,756, subject to any final
revisions approved by the City Manager and City Attorney; or
Do not award a contract to Teserra for the Citywide Landscape Maintenance
Contract, Project No. LMC 2008-13, in the amount of $589,756, subject to any
final revisions approved by the City Manager and City Attorney; or
Provide staff with alternative direction.
Respectfully submitted,
T-irfiothy R. J sson .
Public Works irecto ity Engineer
Approved for submission by:
=as P. Genovese, City Manager
�... 263
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Approval to award a Contract to Young
Electric Sign Company for the Citywide Landscape
Lighting Maintenance Contract, Project No. LMC 2008-
14
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Award a contract to Young Electric Sign Company for the Citywide Landscape Lighting
Maintenance Contract, Project No. LMC 2008-14, in the amount of $137,700, subject to
any final revisions approved by the City Manager and City Attorney.
FISCAL IMPLICATIONS:
The current contract amount for citywide landscape lighting maintenance services, for
Fiscal Year 2008/2009 is $162,000. The recommendations contained within this
report will be funded through:
Lighting and Landscape — Contract Maintenance Account No. 101-7004-431-32-07
and Parks Account No. 101-3005-451-32-07.
The specific approval of the appropriation for this contract will be made with the
adoption of the Fiscal Year 2009/2010 Budget.
CHARTER CITY IMPLICATIONS:
This project is funded by the Landscape and Lighting Assessment District 89-1 funds
and the General Fund. Therefore, under the Charter City status, the City is not
mandated to pay prevailing wage rates.
264
BACKGROUND AND OVERVIEW:
This program provides for bi-weekly inspections of all landscape lighting systems
located within the City's medians, parks, perimeter landscapes and parking facilities.
The successful low bidder shall also be responsible for providing electrical contractor
services and any labor required in order to repair these lighting systems. All materials
are provided to the contractor by the City. The contractor is also required to respond
to and make repairs to hazardous situations (i.e. exposed wiring) within two hours of
notification. The contract duration will be for one (1) year, July 1, 2009 thru June 30,
2010. The contract will allow for four (4) one-year extensions renewable at the
beginning of each fiscal year through Fiscal Year 2013/2014, at the City's discretion if
the contractor performs in a satisfactory manner. The contract may be terminated
with 30 (thirty) day notice to the contractor.
On March 17, 2009, the City Council approved specifications and authorized staff to
advertise for bid the Citywide Landscape Lighting Maintenance Contract, Project No.
2008-14.
On April 10, 2009, four (4) sealed bids were received for the project. The bids
comparison is as follows:
BIDDER BID AMOUNT
Young Electric Sign Company $137,700.
Hegge Electrical Construction, Inc. $158,000.
Bruce Kribbs Construction $166,200.
Republic Intelligent Transportation, Inc. $196,980.
Staff has contacted references listed by Young Electric Sign Company, as part of the
bid package. Therefore, based upon the submitted bid and past experience in the
field, Young Electric Sign Company, meets the requirements of the bid specifications.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Award a contract to Young Electric Sign Company for the Citywide Landscape
Lighting Maintenance Contract, Project No. LMC 2008-14 in the amount of
$137,700, subject to any final revisions approved by the City Manager and City
Attorney; or
265
2. Do not award a contract to Young Electric Sign Company for the Citywide
Landscape Lighting Maintenance Contract, Project No. LMC 2008-14 in the
amount of $137,700, subject to any final revisions approved by the City
Manager and City Attorney; or
3. Provide staff with alternative direction.
Respectfully submitted,
4im0
thy yR J na on, P.EPubc Wor Di ctor/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
,... 266
Tihw^F4VOuru
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Approval to Excuse Chairman Ed
Alderson's Absence from the May 12, 2009, Planning
Commission Meeting
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: IJr
lFyl -I] 1yW_W 9I$]►A
PUBLIC HEARING:
Approve a request from Chairman Ed Alderson to be excused from attending the May
12, 2009, Planning Commission meeting.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
BACKGROUND AND OVERVIEW:
The La Quinta Municipal Code, Section 2.06.020(B) includes the statement: "A board
or commission member may request advance permission from the City Council to be
absent at one or more regular meetings due to extenuating circumstances ... If such
permission or excuse is granted by the City Council, the absence shall not be counted
toward the above -stated limitations on absences."
Staff has discussed this section with all Commissions and, in response, Planning
Commission Chairman Alderson has requested of the City Council to be excused from
the May 12, 2009, Planning Commission meeting. The request is being made prior to
the meeting, as noted in Attachment 1.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
267
1. Approve Chairman Alderson's request to be excused from the May 12, 2009,
Planning Commission meeting; or
2. Deny Chairman Alderson's request; or
3. Provide staff with alternative direction.
Respectfully submitted,
4/
Les Johnson, Planning Director
Approved for submission by:
ze,��
Thomas P. Genovese, City Manager
Attachment: 1. Request from Chairman Alderson
-1.. 268
ATTACHMENT 1
L; lk
62009
iL;YlA
MPI tAul:
CITY F1AAACCp ; ^.cpr
March 6, 2009
City Of La Quinta
78-495 Calle Tampico
La Quinta, California
Attn: Counsil Members
I respectfully request your permission to be absent from the Planning
Commission meeting of May 12, 2009. I will be unavoidably detained out
of the country.
Thank you for your consideration:
Ed Alderson
Planning Commissioner
Cc: Les Johnson / Director of Community Development
269
Tihf °F 4Q"
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Approval of Application for SB 821 Bicycle
and Pedestrian Facilities Program Grant Funds for Design
and Construction of Sidewalks Within the Village Area
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve an SB 821 Program grant application in the amount of $87,300 for the design
and construction of sidewalks within the Village Area.
FISCAL IMPLICATIONS:
The total cost for the proposed village sidewalk project is an estimated $174,600.
The City is proposing a 50% match (or $ 87,300), which would be funded by the
Redevelopment Agency through the Sidewalks - Various Locations CIP Account #401-
1651-551.45-01 and Handicap Ramps at Various Locations #401-1652-551.45-01.
CHARTER CITY IMPLICATIONS:
Since the project is being funded with grant funding and redevelopment funds, the
project would have to be bid as a prevailing wage job.
BACKGROUND AND OVERVIEW:
On March 21, 2009, the City of La Quinta received notification from the Riverside
County Transportation Commission (RCTC) regarding the availability of SB 821
Program Funds. Section 99233.3 of the State Public Utilities Code sets aside 2% of
the Local Transportation Fund in each county to fund facilities for the exclusive use of
pedestrians and bicyclists. For Fiscal Year 2009-2010 (beginning July 1, 2009), it is
estimated that $1,146,590 will be available for the program. The City has been
2I 0
awarded funds under this grant program on several occasions in the past and proposes
to apply again during this cycle.
Staff proposes a project for the upcoming Fiscal Year which involves the design of
sidewalks within the Village Area (Attachment 1).
The SB 821 application will be submitted to the RCTC upon approval from Council. It
is due to the RCTC no later than May 1, 2009.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1 . Approve an SB 821 Program grant application in the amount of $87,300 the
Design of Sidewalks Within the Village Area; or
2. Do not approve an SB 821 Program grant application in the amount of $87,300
the Design of Sidewalks Within the Village Area, or
3. Provide staff with alternative direction.
Respectfully submitted,
R
d
thy R. J ass P.E.
Public Works irec or/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Proposed sidewalk locations.
271
T-ihf 4 4 a"
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Authorization for Overnight Travel for Four
Members of the City Council to Attend the 2009 League
of California Cities Mayors and Council Members
Executive Forum to be Held May 27-29, 2009 in San
Diego, California
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: _ry
CONSENT CALENDAR: /
STUDY SESSION:
PUBLIC HEARING:
Approve authorization for overnight travel for four members of the City Council to
attend the League of California Cities 2009 Mayors and Council Members Executive
Forum to be held May 27-29, 2009 in San Diego, California.
FISCAL IMPLICATIONS:
The Fiscal Year 2008/2009 Budget has allocated funds for travel, training and
meetings for the City Council. Funds for this conference attendance are available in
the Legislative Program's Travel, Training and Meetings Account (#101-1001-411.51-
01)• Expenditures for this conference are estimated as follows:
Registration
$
500
Travel
$
150
Lodging (2 nights)
$
550
Meals (3 days x $75)
$
225
Total
$1,425
CHARTER CITY IMPLICATIONS:
None
TOTAL (for 4) $5,700
1
213
BACKGROUND AND OVERVIEW:
The League of California Cities is offering a Mayors and Council Members Executive
Forum at Paradise Point Hotel and Conference Center in San Diego, California, May 27-
29, 2009 (Attachment 1). This event will focus on key city issues and topics such as
housing; ethics; economic trends and events affecting city budgets; and
redevelopment. Mayor Adolph and Council Members Henderson, Franklin and Kirk
have expressed an interest in attending this meeting.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve authorization for overnight travel for four members of the City Council
to attend the League of California Cities 2009 Mayors and Council Members
Executive Forum to be held in San Diego, California to be held May 27-29,
2009; or
2. Do not approve the request for overnight travel; or
3. Provide staff with alternative direction.
Respectfully submitted,
V)W, � - w�-gar,
Wanda P. Wise -Latta, Executive Assistant
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Announcement — 2009 League of California Cities Mayors
and Council Members Executive Forum
1
274
�r �`:a�� %'.t jai s ,. 'r`3� i"1 ..
The 2009 Executive Forum and Advanced Leadership Workshops will feature a range of
educational sessions designed to meet the priorities of local elected officials and staff. Networking
and strategy sessions will maximize the value of this event.
How to Register
Registration includes electronic
program materials prior to the
conference, reception on
Wednesday, breakfast and lunch on
Thursday and breakfast on Friday.
Registrations completed online at
www.cacities.org/events before
Friday, May 1, 2009, will also receive
a CityBooks voucher to redeem for
the closing keynote publication.
* Registration/Events
Mayors and Council Members
Executive Forum (Wednesday - Friday)
City Officials / Public Agencies $500.00
All Others $600.00
Advance Leadership Workshops
(Friday - Saturday)
City Officials / Public Agencies
$295.00
Sorry, one day registration is not available
* Guest/Spouses
A guest badge is required to allow
attendance at all sessions and meal
functions. Because this is a
professional, educational and
networking event, we request that no
one under the age of 18 attend.
Guest/Spouse full conference $125.00
Note: It is inadvisable to use city funds to pay
for spouse registration. See 75 Ops. Cal.
Atty. Gen. 20(1992). Consult with your city
attorney for more information.
* Refunds will be made for
cancellations submitted in writing
and received by Friday, May 8, 2009,
subject to a $50 processing charge.
No refunds for cancellations
received after this date will be
processed. Substitutions can be
made onsite.
Hotel Information and
Reservations
Visit your favorite
mapping/directions website for
directions to Paradise Point Hotel
and Conference Center
1404 Vacation Road
San Diego, CA 92109
* Hotel Rate:
$215.00 Single/Double Occupancy
plus taxes
Overnight parking; $10.00 per day,
daily parking, complimentary
HEALTH NOTE: In the spirit of promoting
healthy lifestyles, this conference is on a
"campus like" property promoting walking
and physical activity.
* Register for the Conference
All attendees must register for the
conference directly with the League
of California Cities, online at
www.cacities.org/events prior to
reserving a hotel room. Once your
registration is complete, you will be
directed to the housing registration
page. If paying by check or money
order, please e-mail
klofte@cacities.org to request a
registration form.
* Secure Your Hotel
OPTION A (credit card): The online
conference registration link, will
take you directly to the online
housing reservation currently
available on your selected dates.
For immediate hotel reservations
and confirmation, please book
your required rooming needs
online after registering for the
conference.
OPTION B (check or money order):
After the League of California
Cities receives and processes your
registration for the conference, an
email with an online link (URL) for
hotel reservations and/or a
housing request form will be sent
to you. If electing to mail the
housing form with hotel deposit,
please fill out the hotel
reservations form completely and
mail it with your check or money
order.
* Prior to May 1, hotel reservation
changes, date modifications, early
check-outs or cancellations must be
done directly with the hotel.
Cancellations and early check-outs
after this date may incur a financial
penalty or minimum one night room
charge.
Important: The League requests that no
hotel reservations be made unless it is
certain that the room will be used.
Executive Forum
SAN DIEGO •
. 276
Registration
11:00 a.m. - 5:30 P.M.
1:30 - 3: 00 p.m.
Political Climate - Perspectives from
Both Sides of the Aisle
Join this lively discussion, led
by two former state senators,
to learn about what lies ahead
for the current legislature and
administration.
Speakers:
Dede Alpert, Former State
Senator, D-San Diego, Nielsen,
Merksamer, Parrinello, Mueller & Naylor, LLP,
Sacramento
Jim Brulte, Former State Senator, R-Rancho
Cucamonga, California Strategies
3:30 - 5: 00 p.m.
Entering the Blogosphere: Using
New Media to Talk To Your
Community
As city residents turn to the internet for their news
and information, bloggers are gaining more
relevancy as news generators and typically offer
something traditional news can't- a personal angle.
slogging is easy to implement and is changing
governance, political campaigns, and city and staff
involvement in the community. Get tech savvy.
Speakers:
Rick Cole, City Manager, Ventura
Art Pedroza, Editor and Chief, Orange Juice Blog, Santa
Ana
Maintaining Morals and Ethics
Given the economic times, everyone must be aware
of the possible pitfalls that can happen within the
walls of their own city government. Recognizing
the behaviors and knowing the causes is the
objective and they are brought to you by someone
who has been there. Discover the issues before
they discover your city.
Speaker:
John Morreale, Former Finance Director, Gardena
"a s continued
Cities Becoming Landlords
Even with the poor economy and low city revenue,
public private partnerships can assist your city in
enticing development, turning dilapidated
neighborhoods and dirt lots into tax and sales
revenue generators, and job creators.
Speakers:
Dave Hudson, Vice Mayor, San Ramon
Mark Grisham, City Manager, Pittsburg
Making Design -Build Work for Your
City
Effective January 1, 2009, AB 642 allows cities to
enter into design -build contracts for building
projects in excess of $1,000,000. Explore the
benefits and drawbacks of this project delivery
method. In contrast to the traditional "design -bid -
build," the design and construction aspects are
contracted with a single entity to minimize the
project risk for an owner, reduce the delivery
schedule and construction phases.
Speakers:
Steven Flower, Richards, Watson & Gershon, Los
Angeles
Kathleen Garcia FASLA, Planning Commissioner, San
Diego
Michael Rudinica PE, Executive Vice President- Water
Resources, RBF Consulting, Irvine
cus Pn>;,�r:tlt Partner's Summit on
Innovation
5:15 - 7:15 p.m.
* Session times, speakers, and topics
are subject to change.
277
Registration
7:30 a.m. - Noon
Networking Breakfast
7:45 - 8:45 a.m.
9:00 - 9:45 a.m.
League Strategies and Priorities
Speakers:
Chris McKenzie, Executive Director, League of California
Cities, Sacramento
Judy Mitchell, President, League of California Cities,
Mayor, Rolling Hills Estates
10: 00 - 11:30 a.m.
Best Practices: Email Use
With the increase in email popularity, it has become a
target of Public Records Act requests and litigation
discovery demands. Become familiar with the "best
practices" and what to stay away from when using
email.
Speakers:
Steven Quintalilla, Partner, Green, de Bortnowsky &
Quintanilla, City Attorney, Rancho Mirage, Assistant City
Attorney, Cathedral City, Calabasas
Gene Stinnett, Associate, Richards Watson & Gershon,
Los Angeles
Show Me the Money: a City Finance
Update
Top experts will provide the very latest on the critical
events and economic trends affecting city budgets.
Get the scoop on the state budget and important
court cases affecting city revenues and spending.
Speakers:
Michael Colantuono, Colantuono & Levin, PC, Penn Valley
Michael Coleman, Fiscal Policy Advisor, League of
California Cities, CaliforniaCityFinance.com, Davis
Ken Nordholf, City Manager, San Rafael
mnunued
10: 00 - 11: 30 a.m.
Making Redevelopment Popular
Redevelopment adds value to California's local and
state economies through the building of
infrastructure, affordable housing, community
facilities, and creation of jobs. Develop new ways of
thinking about your role with respect to
redevelopment. You can effectively counter the
critics, emphasize to legislators, the public, the
media, and take actions to make public officials more
effectively support redevelopment in your
communities.
Speakers:
James Kennedy, Director, Contra Costa County
Redevelopment Agency, Martinez
John Shirey, Executive Director, California
Redevelopment Association, Sacramento
Launching a Healthy Cities Initiative in
Difficult Economic Times
Implementing a healthy cities initiative as a strategy
to promote positive economic, physical, and social
environments that advance community well being,
adds great value to your city. Identify how to best
establish partnerships between city and county
governments by utilizing two different approaches to
initiating, structuring, and sustaining a healthy cities
initiative with limited resources.
Speakers:
Angelica Baltazar, Healthy Communities Program
Coordinator, San Bernardino County, San Bernardino
Pamela Easter, Assistant City Manager, Rancho
Cucamonga
Patricia Gilbreath, Mayor Pro-Tem, Redlands
12:00 - 1: 30 p.m.
Caucus Recognition
Join colleagues for good food, networking and recognition
of the League's four caucus organizations.
Q
Mark Your Calendars!��
2009 Annual Conference and Exposition
ft AL
Strong Cities Strong State Strong [ration
;. September 16 -19 San Jose Convention
_ 70
itx[CtoF.'`i: FF .`'P.W Oli°
2: 00 - 3:15 p.m.
AB32/SB375 Legislation Update
Gain latest information update in regards to AB32
and AB375 from recent legislative sessions. Discover
how these will affect your city.
Speakers:
Bill Higgins, Legislative Representative, League of
California Cities, Sacramento
Betsy Strauss, Program Director, Institute for Local
Government, Sacramento
From Neighborhood Watch to
Neighborhood Councils
(Organized by the Institute for Local Government)
Cities are experimenting with different ways to
successfully embed broader civic participation in
their communities. Take back to your city, a variety of
practical and strategic approaches to developing
and maintaining resident and community
engagement in areas ranging from public safely to
neighborhood revitalization.
Speakers:
Jamie Carlton, Neighborhood Services Supervisor,
Roseville
Laura Lam, Strong Neighborhoods Manager, San Jose
Patrick Williams, Police Chief, Desert Hot Springs
City Manager Evaluations
Discuss preliminary considerations, different types of
evaluation processes, and how to complete an
evaluation with the best outcome for everyone.
Identify the rights and possible risks associated with
the evaluation process. This is not just theory. Take
advantage of lessons learned from actual cases.
Speakers:
Michele Cam, Personnel Director, Huntington Beach
Jan Perkins, Senior Advisor, ICMA, San Jose
Best Practices in Tribal and Local
Government Relations
Findings from a recent study, "Best Practices in
Tribal and Local Government Relations" include a
brief background on tribal sovereignty in California
and case studies of successful working relationships
between tribal and local governments.
Speakers:
Hazel Longmire, Vice Chair, Colusa Indian Community,
Colusa
Robin Lowe, Council Member, Hemet
Ralph Rossum, Rose Institute of State and Local
Government, Claremont McKenna College, Claremont
3:45 - 5: 00 p.m.
Winning a Tough Sales Tax Measure
in Tough Economic Times
Cities have WON their sales tax measures during the
toughest economy in 100 years, even when opposed
by media outlets and political naysayers. This case
can supply you tools to be successful.
Speakers:
John Fairbank, Partner, Fairbank, Maslin, Maullin &
Associates, Santa Monica
Catherine Lew, The Lew Edwards Group, Oakland
Combating Homelessness
Record foreclosures are only part of the increases in
homelessness. Some cities are gaining success in
combating this issue by running effective programs
in partnership with faith -based organizations and
area associations of governments.
Speaker:
Georgina Lehn, Executive Director, Lake County
Community Action Agency, Clear Lake
Reading People from the Outside In -
Body Language
Learn to use body language to build rapport within 90
seconds. Use gazing zones to make better
connections with people. Recognize if someone is
not speaking the truth.
Speaker:
Harry Perdew, Ph.D., The Perdew Group, Chino Hills
Dinner on Your Own
Mark Your Calendars!
6
T 2010 New Mayors and
Council Members Academy
January 20 - 22 Hyatt Regency, Sacramento
t
279
Department Meeting Breakfast
8:00 - 9:00 a.m.
9: 00 - 10:15 a.m.
Greater Than Yourself
After decades of time and millions
of dollars spent on leadership
development and mentoring, why
is there still a leadership crisis?
The true measure of your
greatness as a leader is to develop
leaders who are greater than you.
Steve was Vice President and the
official mouthpiece of The Tom Peters Company, is a
frequent guest on news -talk shows around the
country, and is a senior -level leadership coach. His
new best seller, Greater Than Yourself, shows you
the ultimate way to boost talent, ramp productivity
and create truly significant current and future
leaders.
Speaker:
Steve Farber, President, Extreme Leadership, Poway
10:30 - 11:45 a.m.
Constructive and Positive Culture
Cities
We know that high performance cities and a
constructive city culture are well correlated. Study
the steps by which to change direction, become
stable, develop a high performance culture, have a
continuously learning staff, and business -like council
meetings.
Speakers:
Gina Garbolino, Mayor, Roseville
Jack Lam, City Manager, Rancho Cucamonga
Dr. Bill Mathis, Management Psychologist, The Mathis
Group, Napa
Striving for Sustainable Communities
Define the key challenges facing water and energy
suppliers; the nexus and interrelationship between
water and electricity producers. Realize how water
and energy efficiency planning and conserving water
would provide sustainability of a dwindling resource,
as well as, lowering greenhouse gas emissions.
Examine how technologies employed by utilities have
reduced water waste.
Speakers:
Dan Hentschke, General Counsel, San Diego County
Water Authority, San Diego
Pamela Malone, iTron, Shaker Heights, OH
Darron Poulsen, Customer Service Officer, Cucamonga
Valley Water District, Rancho Cucamonga
AB 1234 Ethics Training
10:30 -12:30 p.m.
Attendance is renuired for the entire 2 hours fPteasn
schedule travel accordingly)
State law requires elected and appointed officials to
receive training in specified ethics laws and
principles every two years. Take this opportunity to
renew your ethics training.
Speaker:
JoAnne Speers, Executive Director, Institute for Local
Government, Sacramento
Adjourn -Executive Forum
11:45 a.m.
0£
Mark Your Calendars!
' MONTEREY I
r,
Mayors and Council Members
Executive Forum
and Leadership Workshops
June 2 - 5 Monterey Conference Center
• 280
Friday, May 29 - Saturday May 30
Advanced Leadership Workshops
Friday, May 291:30-5:00 p.m. & Saturday, May 30, 8:00-11:30 a.m. (Separate Registration Fee Required- $295.00
Please Select Only One)
Redevelopment:
Building Better
Communities(Friday)and
Economic Development
for Cities (Saturday)
Redevelopment: Learn the
fundamentals of redevelopment:
what your agency can and cannot
do, how redevelopment is
financed and can be put to work
to build better communities. This
workshop is especially relevant
and useful for council members
who are relatively new to
redevelopment and would like an
understanding of their roles as
redevelopment agency board
members.
Speaker:
John Shirey, Executive Director,
California Redevelopment
Association, Sacramento
Panelists:
To Be Determined
Economic Development for Cities:
Analyze what your agency can
and cannot do; how property tax
increment works; and the overall
economic impact of local
investment decisions. Many of the
major gains in employment
opportunities, standards of living,
and community vitality that
Californians have enjoyed in the
past century can largely be
attributed to economic
development. Tax base
expansion, job development, and
business retention are just a few
of the favorable outcomes that
have ensued from local economic
development advocacy and
education. What you can do in
your city to improve the quality of
life through economic
development?
Speaker:
Wayne Schell, President & CEO,
CALED, Sacramento
Panelists:
To Be Determined
A Toolbox of Meeting
Management and Group
Process Skills for Local
Elected Officials
Grasp an array of knowledge,
skills and strategies to effectively
chair and participate in council
meetings. Prepare to convene
and facilitate public meetings,
negotiate with others, and resolve
group problems more
collaboratively. Increasingly,
these are skills required of local
officials who are called on to wear
many hats, address many issues,
work with multiple groups and
sectors, and represent their
community in a variety of forums.
This training is a unique
opportunity to acquire, from
experienced practitioners and
trainers, a set of skills and
strategies that will be useful
across a spectrum of public, civic
and internal city settings.
Speakers:
Terry Amsler, Director,
Collaborative Governance Initiative,
Institute for Local Government,
Sacramento
Lisa Blomgren Bingham, Keller-
Runden Professor of Public Service,
School of Public and Environmental
Affairs, Indiana University,
Bloomington, IN
Carolyn Penny, Director, UC Davis
Executive Program, Davis
David Rosenberg, Judge, Superior
Court, Yolo County, Woodland
Greg Wolf, Director, Policy
Consensus Initiative/National Policy
Consensus Center, Portland State
University, Portland, OR
Lynne Ashbeck, Council Member
Clovis
City Finances -What You
Need to Know
As trustees of the city, elected
officials and city managers have
special and serious obligations to
safeguard the fiscal assets of the
public. The panel of experts will
present an overarching financial
picture of the role the California
State budget plays on cities and
communities. Gain insight into the
latest legislation and court
decisions that will affect the city's
bottom line. Identify what's hot in
city finance issues and develop
the essential skills to keep your
city budget strong in tough
economic times. Determine best
practices in financial reporting
and identify important questions
to ask when carrying forward the
city budget. Dialogue about new
auditing requirements facing
cities. Get your questions
answered from peers and
panelists.
Speakers:
Mary Bradley, Finance Director,
Sunnyvale
Michael Coleman, Fiscal Policy
Advisor, League of California Cities,
CaliforniaCityFinance.com, Davis
Ken Nordhoff, City Manager, San
Rafael
• 281
OF MOUE
CITIES
1400 K Street, Suite 400
Sacramento, CA 95814
PRESORT
FIRST CLASS
US POSTAGE
I7_1191
PERMIT NO. 1022
SACRAMENTO,CA
6a
Wednesday, May 27 - Saturday, May 30
Paradise Point Hotel and Conference Center, San Diego
282
T-Vf 4 4 a"
COUNCIL/RDA MEETING DATE: April 21, 2009 AGENDA CATEGORY:
BUSINESS SESSION:
ITEM TITLE: Approval of Contract with Furino/Greene
Creative for Professional Marketing Services CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Approve a contract with Furino/Greene Creative for professional marketing services,
and authorize the City Manager to execute same.
FISCAL IMPLICATIONS:
None for this action. Funding for the referenced services shall be contained within the
City's annual budget, and considered by the City Council during the upcoming special
budget meeting to be scheduled in June 2009. Staff anticipates next year's budget
for this program will not exceed $440,000, which is consistent with last year's
expenditures.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The City Council recently selected Furino/Greene Creative as the City of La Quinta's
marketing firm via a request for proposals (RFP) process. Furino/Greene is currently on
a short-term contract with the City to prepare a City Marketing Plan for Fiscal Year
2009-2010, and to assist staff's transition to a new fiscal year.
A proposed three-year contract (with a 30-day termination clause) is provided as
Attachment 1. The proposed term is July 1, 2009 to June 30, 2012, unless the City
exercises its 30-day right of termination prior to the expiration. During the contract
term, Furino/Greene shall work in the areas within its defined Scope of Work (which is
outlined in Exhibit A of the contract). Furino/Greene shall perform tasks and duties in
283
the areas of: tourism, advertising, business support, resident/visitor communications,
and public relations.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve a contract with Furino/Greene Creative for professional marketing
services, and authorize the City Manager to execute same subject to minor
modifications as approved by the City Manager and City Attorney; or
2. Do not approve a contract with Furino/Greene Creative for professional
marketing services; or
3. Provide staff with alternative direction.
TM'O�'3bmitted,� Llrt J
Douglas-R. Evans
Assistant City Manager —Development Services
Approved for submittal by:
r 4Yv ' 4-4clv�
Thomas P. Genovese, City Manager
Attachment: 1. Professional Services Agreement with
Furino/Greene Creative
ATTACHMENT
Last Revised 1-19-07
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made
and entered into by and between the CITY OF LA QUINTA, ("City"), a California
municipal corporation and FURINO/GREENE CREATIVE ("Consultant"). The parties
hereto agree as follows:
1.0 SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall provide those services related to Marketing,
Advertising, Tourism, Public Relations, and Business Development, as specified in
the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by
this reference (the "services" or "work"). Consultant warrants that all services will
be performed in a competent, professional and satisfactory manner in accordance
with the standards prevalent in the industry for such services.
1.2 Compliance with Law. All services rendered hereunder shall be provided
in accordance with all ordinances, resolutions, statutes, rules, regulations and laws
of the City of La Quinta and any Federal, State or local governmental agency of
competent jurisdiction. In addition, Consultant warrants that due to the nature of
its business, it is familiar with, and will fully comply with, all Federal and State
laws regarding copyright, trademark, and intellectual property rights.
1.3 Licenses, Consent, and Approvals. Except as otherwise specified herein,
Consultant shall obtain at its sole cost and expense such licenses, permits, consent
forms, and approvals as may be required by law for the performance of the
services required by this Agreement. Consultant shall have the sole obligation to
pay for any fees, assessments and taxes, plus applicable penalties and interest,
which may be imposed by law and arise from or are necessary for the performance
of the services required by this Agreement. Consultant shall maintain a La Quinta
business licenses during the term of this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Consultant
warrants that (a) it has thoroughly investigated and considered the work to be
performed, (b) it has carefully considered how the work should be performed, and
(d) it fully understands the facilities, difficulties and restrictions attending
performance of the work under this Agreement. Should Consultant discover any
unknown conditions materially differing from those inherent in the work or as
represented by City, Consultant shall immediately inform City of such fact and shall
not proceed except at Consultant's risk until written instructions are received from
the Contract Officer (as defined in Section 4.2 hereof).
285
1.5 Care of Work and Standard of Work.
a. Care of Work. Consultant shall adopt reasonable methods during the life
of the Agreement to furnish continuous protection to the work performed by
Consultant, and the equipment, materials, papers and other components thereof to
prevent losses or damages, and shall be responsible for all such damages, to
persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City's. The performance of services by Consultant
shall not relieve Consultant from any obligation to correct any incomplete,
inaccurate or defective work at no further cost to City, when such inaccuracies are
due to the negligence of Consultant.
b. Standard of Work. Consultant acknowledges and understands that the
services and work contracted for under this Agreement require specialized skills
and abilities and that, consistent with this understanding, Consultant's services and
work will be held to a heightened standard of quality and workmanship. Consistent
with Section 1.4 hereinabove, Consultant represents to City that it holds the
necessary skills and abilities to satisfy the heightened standard of work as set forth
in this Agreement.
1.6 Conflict of Interest. Part of the services the Consultant will be expected
to provide is aimed at creating marketing aimed at attracting visitors and business
to the City rather than other cities or unincorporated areas of the Coachella Valley.
For this reason, the City will view it as a conflict if Consultant provides marketing
services for another city, travel/tourism board, or economic development entity in
the Coachella Valley related to marketing, advertising, and/or public relations unless
Consultant obtains the express written approval of City.
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement,
Consultant shall be compensated in accordance with Exhibit "B." In no event will
the Contract Sum, including reimbursements, exceed the Annual Contract Sum
established pursuant to Section 2.2. The method of compensation set forth in the
Schedule of Compensation will include payment for time and materials based upon
Consultant's rate schedule, or such other methods as may be specified in the
Schedule of Compensation. Compensation may include reimbursement for actual
and necessary expenditures for reproduction costs, overnight mail, messenger
expense, and similar costs and expenses when and if specified in the Schedule of
Compensation.
2.2 Establishment of Annual Contract Sum. For every year this. contract is
in effect, Contract Sum will be determined in conjunction with City strategic
planning and budget processes. Consultant shall submit a work program to be
286
considered by City Council, and a corresponding budget shall be submitted to City
Manager for consideration and incorporation into City Preliminary Budget. Upon
Council approval of City Budget, Consultant shall receive signed work program and
a not -to -exceed budget for implementation of marketing programs during specified
fiscal year.
2.3 Method of Payment. Any month in which Consultant wishes to
receive payment, Consultant shall submit to City no later than the tenth (10th)
working day of such month, in the form approved by City's Finance Director, an
invoice for services rendered prior to the date of the invoice. Such invoice shall (1)
describe in detail the services provided, including time and materials, and (2)
specify each staff member who has provided services and the number of hours
assigned to each such staff member. Such invoice shall contain a certification by a
principal member of Consultant specifying that the payment requested is for work
performed in accordance with the terms of this Agreement. City will pay
Consultant for all expenses stated thereon which are approved by City pursuant to
this Agreement no later than thirty (30) days after invoices are received by the
City's Finance Department.
In accordance with industry standards, Consultant proposes to invoice City for
media purchases such as television, radio, and print upon Contractor's insertion
order, i.e., at the time the insertion order is placed. This will allow City time to
process payment and send to Consultant upon fulfillment of media commitment.
3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement.
3.2 Schedule of Performance. All services rendered pursuant to this
Agreement shall be performed diligently and within the time period established in
Section 3.4.
3.3 Force Majeure. The time period specified in the Schedule of Performance
for performance of the services rendered pursuant to this Agreement shall be
extended because of any delays due to unforeseeable causes beyond the control
and without the fault or negligence of Consultant, including, but not restricted to,
acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine
restrictions, riots, strikes, freight embargoes, acts of any governmental agency
other than City, and unusually severe weather, if Consultant shall within ten (10)
days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the
extent of delay, and extend the time for performing the services for the period of
the forced delay when and if in his or her judgment such delay is justified, and the
0
Contract Officer's determination shall be final and conclusive upon the parties to
this Agreement.
3.4 Term. The term of this agreement shall be for three years, commencing
on July 1, 2009 and terminating on June 30, 2012, unless terminated earlier in
accordance with Sections 7.7 or 7.8 of this Agreement.
4.0 COORDINATION OF WORK
4.1 Representative of Consultant. The following principals of Consultant are
hereby designated as being the principals and representatives of Consultant
authorized to act in its behalf with respect to the work specified herein and make
all decisions in connection therewith:
1. Stephanie Greene, Principal
2. Frank Furino, Principal
a. It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing principals were a substantial inducement for City to
enter into this Agreement. Therefore, the foregoing principals shall be responsible
during the term of this Agreement for directing all activities of Consultant and
devoting sufficient time to personally supervise the services hereunder.
The foregoing principals may not be changed by Consultant and no other
personnel may be assigned to perform the service required hereunder without the
express written approval of City.
4.2 Contract Officer. The Contract Officer shall be the Assistant City
Manager of Development Services or such other person as may be designated by
the City Manager. It shall be Consultant's responsibility to assure that the Contract
Officer is kept informed of the progress of the performance of the services and
Consultant shall refer any decisions, which must be made by City to the Contract
Officer. Unless otherwise specified herein, any approval of City required hereunder
shall mean the approval of the Contract Officer. When this Agreement calls for the
written approval of the City, that approval must be in a document signed by
Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Consultant, its principals and employees
were a substantial inducement for City to enter into this Agreement. Except as set
forth in this Agreement, Consultant shall not contract with any other entity to
perform in whole or in part the services required hereunder without the express
written approval of City. In addition, neither this Agreement nor any interest herein
i i�
may be assigned or transferred, voluntarily or by operation of law, without the prior
written approval of City Council.
4.4 Independent Contractor. Neither City, nor any of its employees shall
have any control over the manner, mode or means by which Consultant, its agents
or employees, perform the services required herein, except as otherwise set forth.
Consultant shall perform all services required herein as an independent contractor
of City and shall remain at all times as to City a wholly independent contractor with
only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents
or employees of City.
4.5 City Cooperation. City shall provide Consultant with any plans,
publications, reports, statistics, records or other data or information pertinent to
services to be performed hereunder which are reasonably available to Consultant
only from or through action by City.
5.0 INSURANCE, INDEMNIFICATION AND BONDS.
5.1 Insurance. Prior to the beginning of and throughout the duration of the
Work performed under this Agreement, Consultant shall procure and maintain, at
its cost, and submit concurrently with its execution of this Agreement, personal
and public liability and property damage insurance against all claims for injuries
against persons or damages to property resulting from Consultant's acts or
omissions rising out of or related to Consultant's performance under this
Agreement. The insurance policy shall contain a severability of interest clause
providing that the coverage shall be primary for losses arising out of Consultant's
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. A certificate evidencing the foregoing and naming City
and its officers and employees as additional insured shall be delivered to and
approved by City prior to commencement of the services hereunder.
The amount of insurance required hereunder shall be as follows:
Personal Injury/Property Damage Coverage: Consultant shall carry Personal
Injury/Property Damage insurance provide coverage of not less than $500,000 per
individual; $1,000,000 per occurrence
Consultant's employees shall carry automobile liability insurance in accordance
with the minimum amounts required by law against all claims for injuries against
persons or damages to property arising out of the use of any automobile by
Consultant, its officers, any person directly or indirectly employed by Consultant,
any subcontractor or agent, or anyone for whose acts any of them may be liable,
arising directly or indirectly out of or related to Consultant's performance under this
i 4
Agreement. If Consultant or Consultant's employees will use personal autos in any
way on this project, Consultant shall provide evidence of personal auto liability
coverage for each such person. The term "automobile" includes, but is not limited
to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads.
The automobile insurance policy shall be primary for losses arising out of
Consultant's performance hereunder and neither City, nor their insurers shall be
required to contribute to such loss. Proof of insurance for each of Consultant's
employees providing services under this Agreement shall be delivered to and
approved by City prior to commencement of the services hereunder.
Consultant shall carry Workers' Compensation Insurance in accordance with
State Worker's Compensation laws with employer's liability limits no less than
$1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be
written on a policy form coverage specifically designed to protect against acts,
errors or omissions of the consultant and "Covered Professional Services" as
designated in the policy must specifically include work performed under this
agreement. The policy limit shall be no less than $1,000,000 per claim and in the
aggregate. The policy must "pay on behalf of" the insured and must include a
provision establishing the insurer's duty to defend. The policy retroactive date shall
be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers
that are admitted carriers in the State of California and with an A.M. Bests rating of
"A" or better and a minimum financial size VII.
All insurance required by this Section shall be kept in effect during the term of
this Agreement and shall not be cancelable without thirty (30) days written notice
to City of proposed cancellation. The procuring of such insurance or the delivery of
policies or certificates evidencing the same shall not be construed as a limitation of
Consultant's obligation to indemnify City, its officers, employees, contractors,
subcontractors, or agents.
5.2 Indemnification.
a. General Indemnification Provision.
1. Indemnification for Professional Liability. When the law
establishes a professional standard of care for Consultant's Services, to the fullest
extent permitted by law, Consultant shall indemnify, protect, defend and hold
harmless City and any and all of its officials, employees and agents ("Indemnified
Parties") from and against any and all claims, losses, liabilities of every kind, nature
and description, damages, injury (including, without limitation, injury to or death of
w 290
an employee of Consultant or subconsultants), costs and expenses of any kind,
whether actual, alleged or threatened, including, without limitation, incidental and
consequential damages, court costs, attorneys' fees, litigation expenses, and fees
of expert consultants or expert witnesses incurred in connection therewith and
costs of investigation, to the extent same are cause in whole or in part by any
negligent or wrongful act, error or omission of Consultant, its officers, agents,
employees or subconsultants (or any entity or individual that Consultant shall bear
the legal liability thereof) in the performance of professional services under this
agreement. The obligations of this paragraph shall not extend to claims, losses or
liabilities caused by the negligent or willful misconduct of the Indemnified Parties.
2. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent permitted by
law, Consultant shall indemnify, defend and hold harmless the Indemnified Parties
from and against any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses
or costs of any kind, whether actual, alleged or threatened, including, without
limitation, incidental and consequential damages, court costs, attorneys' fees,
litigation expenses, and fees of expert consultants or expert witnesses) incurred in
connection therewith and costs of investigation, where the same arise out of, are a
consequence of, or are in any way attributable to, in whole or in part, the
performance of this Agreement by Consultant or by any individual or entity for
which Consultant is legally liable, including but not limited to officers, agents,
employees or subconsultants of Consultant. The obligations of this paragraph shall
not extend to claims, losses or liabilities caused by the negligent or willful
misconduct of the Indemnified Parties.
3. Standard Indemnification Provisions. Consultant agrees to
obtain executed indemnity agreements with provisions identical to those set forth
herein this section from each and every subconsultant or any other person or entity
involved by, for, with or on behalf of Consultant in the performance of this
agreement. In the event Consultant fails to obtain such indemnity obligations from
others as required herein, Consultant agrees to be fully responsible according to the
terms of this section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set
forth herein is binding on the successors, assigns or heirs of Consultant and shall
survive the termination of this agreement or this section.
5.3 Remedies. In addition to any other remedies City may have if Consultant
fails to provide or maintain any insurance policies or policy endorsements to the
extent and within the time herein required, City may, at its sole option:
291
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Consultant to stop work under this Agreement and/or
withhold any payment(s) which become due to Consultant hereunder until
Consultant demonstrates compliance with the requirements hereof.
C. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other
remedies City may have. The above remedies are not the exclusive remedies for
Consultant's failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to
which Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of work
under this Agreement.
5.4 General Conditions pertaining to provisions of insurance coverage by
Consultant. Consultant and City agree to the following with respect to insurance
provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general
liability coverage required herein to include as additional insureds City, its officials,
employees and agents, using standard ISO endorsement No. CG 2010 with an
edition prior to 1992. Consultant also agrees to require all contractors, and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this
Agreement shall prohibit Consultant, or Consultant's employees, or agents, from
waiving the right of subrogation prior to a loss. Consultant agrees to waive
subrogation rights against City regardless of the applicability of any insurance
proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and
available or applicable to this agreement are intended to apply to the full extent of
the policies. Nothing contained in this Agreement or any other agreement relating
to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that has
not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would
serve to eliminate so-called "third party action over" claims, including any exclusion
292
for bodily injury to an employee of the insured or of any contractor or
subcontractor.
6. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Consultant shall not make any reductions in scope of coverage (e.g. elimination of
contractual liability or reduction of discovery period) that may affect City's
protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all of the coverages required and an
additional insured endorsement to Consultant's general liability policy, shall be
delivered to City at or prior to the execution of this Agreement. In the event such
proof of any insurance is not delivered as required, or in the event such insurance is
canceled at any time and no replacement coverage is provided, City has the right ,
but not the duty, to obtain any insurance it deems necessary to protect its interests
under this or any other agreement and to pay the premium. Any premium so paid
by City shall be charged to and promptly paid by Consultant or deducted from
sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide thirty (30)
days notice to City of any cancellation of coverage. Consultant agrees to require
its insurer to modify such certificates to delete any exculpatory wording stating
that failure of the insurer to mail written notice of cancellation imposes no
obligation, or that any party will "endeavor" (as opposed to being required) to
comply with the requirements of the certificate.
9. It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Consultant or any subcontractor, is
intended to apply first and on a primary, non-contributing basis in relation to any
other insurance or self insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other
party involved with the project who is brought onto or involved in the project by
Consultant, provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements
with subcontractors and others engaged in the project will be submitted to City for
review.
11. Consultant agrees not to self -insure or to use any self -insured
retentions or deductibles on any portion of the insurance required herein and further
agrees that it will not allow any contractor, subcontractor, Architect, Engineer or
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other entity or person in any way involved in the performance of work on the
project contemplated by this agreement to self -insure its obligations to City. If
Consultant's existing coverage includes a deductible or self -insured retention, the
deductible or self -insured retention must be declared to the City. At that time the
City shall review options with the Consultant, which may include reduction or
elimination of the deductible or self -insured retention, substitution of other
coverage, or other solutions.
12. The City reserves the right at any time during the term of the
contract to change the amounts and types of insurance required by giving the
Consultant ninety (90) days advance written notice of such change. If such
change results in substantial additional cost to the Consultant, the City will
negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto taking
any steps that can be deemed to be in furtherance of or towards performance of
this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged
failure on the part of City to inform Consultant of non-compliance with any
insurance requirement in no way imposes any additional obligations on City not
does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as
City, or its employees or agents face an exposure from operations of any type
pursuant to this agreement. This obligation applies whether or not the agreement
is canceled or terminated for any reason. Termination of this obligation is not
effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required
herein expiring during the term of this Agreement have been renewed or replaced
with other policies providing at least the same coverage. Proof that such coverage
has been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant's insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to City within five (5)
days of the expiration of coverages.
17. The provisions of any workers' compensation or similar act will not
limit the obligations of Consultant under this agreement. Consultant expressly
agrees not to use any statutory immunity defenses under such laws with respect to
City, its employees, officials and agents.
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18. Requirements of specific coverage features or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party or
insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and
distinct from any other provision in this agreement and are intended by the parties
here to be interpreted as such.
20. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract
used by any party involved in any way with the project reserves the right to charge
City or Consultant for the cost of additional insurance coverage required by this
agreement. Any such provisions are to be deleted with reference to City. It is not
the intent of City to reimburse any third party for the cost of complying with these
requirements. There shall be no recourse against City for payment of premiums or
other amounts with respect thereto.
Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this agreement. City
assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to
involve City.
6.0 RECORDS AND REPORTS.
6.1 Reports. Consultant shall periodically prepare and submit to the Contract
Officer such reports concerning Consultant's performance of the services required
by this Agreement as the Contract Officer shall require. Quarterly Reports shall be
submitted by Contractor and shall be prepared in a manner that is appropriate for
City Council review. For the first year of this Agreement, Quarterly Reports shall
be due on or about the following dates: September 15, 2009; December 15,
2009; March 15, 2010; and June 15, 2010. The Quarterly Reports shall be
submitted pursuant to that same schedule in the subsequent years of the
Agreement unless otherwise directed by the Contract Officer in writing.
6.2 Records. Consultant shall keep such books and records as shall be
necessary to perform the services required by this Agreement and enable the
Contract Officer to evaluate the cost and the performance of such services. Books
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and records pertaining to costs shall be kept and prepared in accordance with
generally accepted accounting principals. The Contract Officer shall have full and
free access to such books and records at all reasonable times, including the right to
inspect, copy, audit, and make records and transcripts from such records.
6.3 Ownership of Documents. The originals and copies of Consultant's work
product produced under this Agreement, including all drawings, sketches,
photographs, video, advertising copy, advertising materials, marketing materials,
specifications, reports, records, documents and other materials, whether in hard
copy or electronic form, which are prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement, shall be the
property of City and shall be delivered to City upon termination of this Agreement
or upon the earlier request of the Contract Officer, and Consultant shall have no
claim for further employment or additional compensation as a result of the exercise
by City of its full rights of ownership of the documents and materials hereunder.
Consultant shall cause all subcontractors to assign to City any documents or
materials prepared by them, and in the event Consultant fails to secure such
assignment, Consultant shall indemnify City for all damages suffered thereby.
6.4 Release of Documents. The documents described in Section 6.3 above
shall not be released publicly without the prior written approval of the Contract
Officer or as required by law. Consultant shall not disclose to any other entity or
person any information regarding the activities of City, except as required by law or
as authorized by City.
7.0 ENFORCEMENT OF AGREEMENT.
7.1 California Law. This Agreement shall be construed and interpreted both
as to validity and to performance of the parties in accordance with the laws of the
State of California. Legal actions concerning any dispute, claim or matter arising
out of or in relation to this Agreement shall be instituted in the Superior Court of
the County of Riverside, State of California, or any other appropriate court in such
county, and Consultant covenants and agrees to submit to the personal jurisdiction
of such court in the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by
submitting a claim therefore. The injured party shall continue performing its
obligations hereunder so long as the injuring party commences to cure such default
within ten (10) days of service of such notice and completes the cure of such
default within forty-five (45) days after service of the notice, or such longer period
as may be permitted by the Contract Officer; provided that if the default is an
immediate danger to the health, safety and general welfare, City may take such
immediate action as City deems warranted. Compliance with the provisions of this
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section shall be a condition precedent to termination of this Agreement for cause
and to any legal action, and such compliance shall not be a waiver of any party's
right to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City's right to terminate this Agreement without cause
pursuant to Section 7.8.
7.3 Retention of Funds. City may withhold from any monies payable to
Consultant sufficient funds to compensate City for any losses, costs, liabilities, or
damages it reasonably believes were suffered by City due to the default of
Consultant in the performance of the services required by this Agreement.
7.4 Waiver. No delay or omission in the exercise of any right or remedy of a
non defaulting party on any default shall impair such right or remedy or be
construed as a waiver. City's consent or approval of any act by Consultant
requiring City's consent or approval shall not be deemed to waive or render
unnecessary City's consent to or approval of any subsequent act of Consultant.
Any waiver by either party of any default must be in writing and shall not be a
waiver of any other default concerning the same or any other provision of this
Agreement.
7.5 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and
remedies of the parties are cumulative and the exercise by either party of one or
more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other
default by the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party
may take legal action, at law or at equity, to cure, correct or remedy any default,
to recover damages for any default, to compel specific performance of this
Agreement, to obtain injunctive relief, or to obtain any other remedy consistent
with the purposes of this Agreement.
7.7 Termination Prior To Expiration Of Term. This section shall govern any
termination of this Agreement, except as specifically provided in the following
Section 7.8 for termination for cause. City reserves the right to terminate this
Agreement at any time, with or without cause, upon thirty (30) days' written
notice to Consultant. Upon receipt of any notice of termination, Consultant shall
immediately cease all services hereunder except such as may be specifically
approved by the Contract Officer. Consultant shall be entitled to compensation for
all services rendered prior to receipt of the notice of termination and for any
services authorized by the Contract Officer thereafter in accordance with the
Schedule of Compensation or such as may be approved by the Contract Officer,
except as provided in Section 7.3.
297
7.8 Termination for Default of Consultant. If termination is due to the failure
of Consultant to fulfill its obligations under this Agreement, City may, after
compliance with the provisions of Section 7.2, take over work and prosecute the
same to completion by contract or otherwise, and Consultant shall be liable to the
extent that the total cost for completion of the services required hereunder exceeds
the compensation herein stipulated (provided that City shall use reasonable efforts
to mitigate such damages), and City may withhold any payments to Consultant for
the purpose of setoff or partial payment of the amounts owed City as previously
stated in Section 7.3.
7.9 Attorneys' Fees. If either party commences an action against the other
party arising out of or in connection with this Agreement, the prevailing party shall
be entitled to recover reasonable attorneys' fees and costs of suit from the losing
party.
8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
8.1 Non -liability of City Officers and Employees. No officer or employee of
City shall be personally liable to Consultant, or any successor in interest, in the
event or any default or breach by City or for any amount which may become due to
Consultant or to its successor, or for breach of any obligation of the terms of this
Agreement.
8.2 Conflict of Interest. No officer or employee of City shall have any
personal interest, direct or indirect, in this Agreement nor shall any such officer or
employee participate in any decision relating to the Agreement which affects his or
her personal interest or the interest of any corporation, partnership or association in
which she or he is, directly or indirectly, interested, in violation of any State statute
or regulation. Consultant warrants that it has not paid or given and will not pay or
give any third party any money or general consideration for obtaining this
Agreement.
8.3 Covenant against Discrimination. Consultant covenants that, by and for
itself, its heirs, executors, assigns, and all persons claiming under or through them,
that there shall be no discrimination against or segregation of, any person or group
of persons on account of race, color, creed, religion, sex, marital status, national
origin or ancestry in the performance of this Agreement. Consultant shall take
affirmative action to insure that applicants are employed and that employees are
treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin or ancestry.
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9.0 MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent, approval, communication
either party desires or is required to give the other party or any other person shall
be in writing and either served personally or sent by prepaid, first-class mail to the
address set forth below. Either party may change its address by notifying the other
party of the change of address in writing. Notice shall be deemed communicated
forty-eight (48) hours from the time of mailing if mailed as provided in this section.
To City:
CITY OF LA QUINTA
Attention: Thomas P. Genovese
City Manager
78-495 Calle Tampico
P.O. Box 1504
La Quinta, California 92247-1504
To Consultant:
FURINO/GREENE CREATIVE
Attention: Stephanie Greene
Principal
74-333 Highway 111, Ste. 106
Palm Desert, CA 92260
9.2 Integrated Agreement. This Agreement contains all of the agreements of
the parties and all previous understanding, negotiations and agreements are
integrated into and superseded by this Agreement.
9.3 Amendment. This Agreement may be amended at any time by the
mutual consent of the parties by an instrument in writing signed by both parties.
9.4 Severability. In the event that any one or more of the phrases,
sentences, clauses, paragraphs, or sections contained in this Agreement shall be
declared invalid or unenforceable by a valid judgment or decree of a court of
competent jurisdiction, such invalidity or unenforceability shall not affect any of the
remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement
which are hereby declared as severable and shall be interpreted to carry out the
intent of the parties hereunder.
9.5 Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on
behalf of said parties and that by so executing this Agreement the parties hereto
are formally bound to the provisions of this Agreement.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the
dates stated below.
CITY OF LA QUINTA a California municipal corporation
Thomas P. Genovese, City Manager Date
ATTEST:
Veronica J. Montecino, CIVIC, City Clerk
APPROVED AS TO FORM:
M. Katherine Jenson, City Attorney
CITY OF LA QUINTA
Thomas P. Genovese, City Manager Date
300
ATTEST:
Veronica J. Montecino, CIVIC, Secretary
M. Katherine Jenson, City Counsel
CONSULTANT: FURINO/GREENE CREATIVE
M
Name:
Title:
Date:
301
Last Revised 1-19-07
Exhibit A
Scope of Services
• Monthly Retainer. Monthly retainer shall include project management and
implementation, including: basic account services, all meetings including City Council
meetings, strategic planning, budgeting, media placement, research, production
management, tracking of account services hours, and completion of quarterly reports.
• Cooperative Advertising Program. Involves strategy as well as design and production
of cooperative programs with La Quinta businesses, hotels, and key partners. Also
includes production of advertising such as ads, radio, television, and media purchases.
• Local Marketing Campaign. Entails creation of a local media plan and strategy for La
Quinta businesses and key partners that has a shop/dine message and promotes events
year round. Includes design of ads, production of radio/television, and media purchases.
• Event Partnerships. Consultant shall evaluate proposals of key event organizers (e.g.,
Bob Hope Classic, La Quinta Arts Foundation) and advise on most effective cooperative
strategies and how to leverage City sponsorship. Also involves exploring and promoting
new events and/or enhancing current events.
• Economic Development/Business Support. Local business support and development
will be fulfilled through the marketing programs contained within this Scope of Services.
This effort also involves public outreach event(s) and a marketing campaign to
businesses and key partners on the opportunities the City Marketing Plan offers.
• Public Relations Strategy. A three -tiered Public Relations Strategy will be created
(local, regional, and national) to seek media coverage of La Quinta news, events,
programs, and projects. This effort involves investigating and implementing public
relations opportunities, preparing and issuing press releases, and proactive follow up
with the press to secure coverage.
• E-Marketing Campaign. Entails maintaining and updating the Tourism Website,
shopping map and dining directory enhancements, creation of a strategy for utilizing
Social Media (e.g., FaceBook, Flickr and Twitter), and continuation/expansion of paid
search (pay -per -click) online advertising with hotels, businesses, and other key partners.
• PublicNisitor Communication Pieces. Deliverables include: City calendars, City
newsletters, advertorials, and other public/visitor communication pieces.
• Tracking & Measurement Tools. Marketing strategies will be tracked to provide data
on success based on results such as increased traffic to specific events, information
from partners on increased revenue, and reports generated by chosen mediums.
• Future Marketing Assignments. This contract shall cover all other work tasks that may
arise upon the direction of the City Council and/or City staff related to general marketing
services such as tourism, advertising, resident/visitor communications, business support,
and public relations provided work tasks are within Annual Contract Sum for any given
year.
302
Last Revised 1-19-07
Exhibit B
Schedule of Compensation
Years One and Two:
Position
Rate Schedule
Principal
$175
Senior Account Executive
$150
Web Designer
$110
Art Director
$75
PR Practitioner
$75
Junior AE/Media Buyer
$75
Copywriter
$75
Administrative Personnel
$40
The Proposed Rate Schedule would remain in place for years one and two of the three year
contract term. The hourly rates would then be adjusted per the April Consumer Price Index
(CPI) for All Items for Los Angeles -Riverside -Orange County. The annual CPI adjustments for
the two years that precede the third year hourly rate adjustment would be applied to the
Proposed Rate Schedule. The new adjusted rates would remain in effect for year three. A
sample table is provided below:
Contract Year
Fiscal Year
Hourly Rate/Principal
Example of April CPI
1
2009-2010
$175
- 1 % (not applied)
2
2010-2011
$175
2% (not applied)
3
2011-2012
$177
Adjust per
Years 1 & 2 CPI
Based on these hourly rates, a monthly retainer shall be negotiated every year this Contract is
in effect in conjunction with the City's strategic planning process, Consultants annual work
program, and City's annual budget process as outlined in Section 2.2 The first year of this
Contract shall have a monthly retainer in place for a not -to -exceed amount of Four Thousand
Five Hundred Dollars ($4,500.00). Retainer services are covered under the first item in Exhibit
A, Scope of Services.
Furino/Greene will charge a reduced media commission due to the City's status as a retainer
client. Commissions will be 9% of gross media expenditures as opposed to the standard agency
fee of 15%. Commissions are applied to print (newspaper/magazine), outdoor (billboards, etc.),
broadcast (TV, cable, radio), web advertising, and all other media purchases.
Furino/Greene will continue its policy to not charge for mileage, parking, Coachella Valley
lodging, meals, telephone/fax expense, postage and incidental copies. Furino/Greene would
charge for additional insured certificates and or requirements, messenger services, overnight
mail, travel expenses for locations other than Southern California, and copies of reports,
documents, notices, and support material in excess of five (5) copies. These costs would be
charged at actual expense plus a 10% surcharge.
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COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Consideration of the SilverRock Resort
2009/2010 Annual Plan
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION: /
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The 2009/2010 Annual Business Plan (Attachment 1) as drafted for SilverRock Resort
projects operating expenses of $3,606,598 and revenues of $3,254,563 for an
operating deficit of $352,035. As a result of the Food and Beverage License
Agreement between the City and Landmark Golf Management, LLC, the food and
beverage revenue and expenses are not recognized in the 2009/2010 Annual Plan.
Instead, food and beverage revenues and expenses, which are equal, will be accounted
for through the Food and Beverage License Agreement.
As a component of the Annual Plan, the operator is recommending Capital Purchase
Expenditures of $25,375 and supplemental 2010 Bob Hope Chrysler Classic
Tournament expenses (personnel, materials, and equipment) in the amount of
$116,639. If these additional costs are approved, the operating deficit will be
$494,049.
Staff proposes an advance of $494,049 from General Fund reserves to the SilverRock
Resort Golf Enterprise Fund to fund this operating deficit. In addition, staff is finalizing
the Fiscal Year 2008/2009 revenue and expenditure projections and will be reporting
on such at the June 16, 2009 City Council meeting.
In addition to the expenses contained in the operators' annual plan and the
supplemental expenses for the Bob Hope Chrysler Classic Tournament, the Fiscal Year
2009/2010 Preliminary Budget will include additional expenses in operating the golf
course outside of the Landmark Golf contract. These additional expenses will include
the $100,000 annual payment to the Bob Hope Chrysler Classic per the agreement
and $30,250 for site preparations (Electrical, Fencing, and Road Improvements). The
proposed Fiscal Year 2009/2010 budget for all operating costs at SilverRock Resort
totals $4,126,838.
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The golf course will be closed for a total of seven (7) days for the 2010 Bob Hope
Chrysler Classic. The loss of seven days has been factored into the 2009/2010
Annual Plan for SilverRock Resort with an estimated loss of $150,000 in revenue and
1,500 rounds of golf. Any additional days of course closure for the Bob Hope Chrysler
Classic would result in a further impact the revenue budget for the month of January
2010.
CHARTER CITY IMPLICATIONS:
Operation of the golf course is not subject to prevailing wage requirements.
BACKGROUND AND OVERVIEW:
The City entered into a Golf Course Management Agreement with Landmark Golf
Management, LLC (Operator) in April 2004. Section 3.2.1 of the Agreement provides
that the Operator shall submit an Annual Plan to the City Manager, including a
projected operating budget, for the upcoming fiscal year.
The Annual Plan for Fiscal Year 2008/2009 was $4,099,379 for operating expenses
with projected revenues of $3,756,926, thereby reflecting an operating deficit of
$342,453. A $250,000 advance from the General Fund, per the Management
Agreement, was provided to an Operating Bank Account on January 31, 2005.
2009/2010 ANNUAL PLAN
Assumptions used in this plan include:
39,150 rounds of play for Fiscal Year 2009/2010;
• No rate changes are recommended;
• An average projected revenue of $76.13 per round;
• A 2% capital reserve ($59,610) for future golf course
improvements/renovations, per the Management Agreement (section 3.10.1);
• Maintenance of the SilverRock entry landscape for $54,296 (unchanged since
2007/2008) funded from the Lighting and Landscape District;
An additional $25,375 separate from the Annual Business Plan is being
requested for new capital expenses as follows:
1. Replacement Computers = $1,800. The replacement of two computers
for golf operations.
2. Replacement Seat Cushions = $1,800. The replacement of sixty
cushions in the clubhouse dinning room.
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3. Utility Trailer = $3,000. This double axle trailer will be used to transport
equipment. The maintenance department is currently using a staff
workers personal trailer.
4. Replacement Irrigation Heads = $6,599. Two hundred Rainbird irrigation
heads will be purchased to replace the less efficient Hunter irrigation
heads.
5. Irrigation Software Renewal = $12,176. This amount covers a three
year renewal contract with Rainbird for the software that runs the
irrigation computer. This contract includes a replacement computer and
three radio controllers for staff to control the irrigation system in the
field.
BOB HOPE CHRYSLER CLASSIC TOURNAMENT
The golf course operator recommends a proposed amount of $116,639 in
supplemental expenses for the 2010 Bob Hope Chrysler Classic as follows:
1. Personnel Costs = $17,439. The additional personnel costs will cover the
overtime expenses that will be required to prepare the course for the
tournament as well as having the golf course being open to the public through
the opening day of the event.
2. Supplies and Materials = $85,000. This amount will cover any unforeseen
incidents, such as acts of nature, which may require bunker sand replacement,
tree replacement, seed and sod for the turf, and plants for replacement or
enhancement purposes.
3. Equipment = $14,200. This amount will cover equipment rental for pumps,
generators, and any other equipment they may be necessary for the event.
FRONT ENTRY LANDSCAPING
The operator has proposed $54,296 in supplemental expenses for the front entry area
that encompasses the entrance at SilverRock Way and Avenue 52. This amount
remains unchanged from last year.
MARKETING
The Marketing Narrative is on pages 25 and 26 of the proposed 2009/2010 Annual
Plan with the Marketing Budget listed on page 20. Direct advertising and creating
awareness for SilverRock Resort is budgeted for $185,984. The Arnold Palmer Classic
Course is being promoted as a premier golf destination in the Coachella Valley through
newspapers, magazines, directories, the internet, television, and radio.
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EXPENSE REDUCTIONS
Due to current economic conditions, Landmark has implemented many expense
reductions as described on page 1 of the proposed 2009/2010 SilverRock Annual Plan.
These reductions are approximately $282,000 and are factored into the proposed
Annual Plan.
Landmark has prepared additional considerations for expense reduction that are listed
on pages 2 thru 4 but are not included in the 2009/2010 proposed Annual Plan.
These reductions include limiting the over -seeding (est. $30,000 to $40,000 annually),
reducing the Food & Beverage operations to only cold sandwiches, snacks, and drinks
in the months of July and August (est. $10,000 annually), and eliminating one roving
patrol personnel ($49,200 annually). Staff is seeking direction from City Council if any
or all of these considerations for additional reductions should be implemented.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the Annual Plan as submitted by Landmark Golf Management, LLC
which projects operating expenses of $3,606,598 and revenues of $3,254,563
for an operating deficit of $352,035 plus an additional $25,375 for Capital
Expenses and $116,639 for the Bob Hope Chrysler Classic Tournament
expenses for a net loss of $494,049; or
2. Do not approve the Annual Plan as submitted by Landmark Golf Management,
LLC which projects operating expenses of $3,606,598 and revenues of
$3,254,563 for an operating deficit of $352,035 plus an additional $25,375 for
Capital Expenses and $1 16,639 for the Bob Hope Chrysler Classic Tournament
expenses for a net. loss of $494,049; or
3. Approve the Annual Plan with modifications.
Respe tfully submitted,
Edie Hton
Community Services Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. 2009/2010 Annual Business Plan 307
ATTACHMENT 1
SilverRock Resort -Arnold Palmer Classic Course
2009-2010 ANNUAL PLAN
Prepared For:
City of La Quinta
SilverRock Resort
Prepared BY:
Landmark Golf Management
Submitted:
March 26, 2009
SILVERROCK RESORT
Annual Plan
Fiscal Year 2009-2010
Table of Contents
Part I -Project Overview
Project Fact Sheet
Economy Overview & Expense Reductions
1-4
Mission Statement
5
Philosophy Statement
6
Organizational Chart
7
Key Employee Staffing and Salaries
8
Part II -Assumptions
2009-2010 Assumptions 9,10
Part III -Operational Financial Projections
2009-2010 Consolidated Income Statement by Month 11
Part IV -Department Detail
Capital Expenditures
12
Golf Rounds and Revenue
13
Carts, Bagroom & Range
14
Golf Shop Merchandise
15
Course Services
16
Golf Course Maintenance
17,18
General & Administrative
19
Marketing
20
Clubhouse
21
Miscellaneous
22
Part V-Food and Beverage
Department Detail 23,24
Part VI -Other
Marketing Narrative Plan
25,26
2009-2010 Golf Rates
27
Bob Hope Assumptions
28
Bob Hope Supplemental Budget
29
Front Entry Maintenance Budget
30
309
Sn_vFrtRoCK
PROJECT FACT SHEET
COURSE NAME SilverRock Resort -Arnold Palmer Classic Course
ADDRESS 79-179 Ahmanson Lane, La Quinta, Ca. 92253
TELEPHONE 1-888-600-7272
WEBSITE W W W.SI LVERROCK.ORG
MANAGEMENT Randy Duncan, Director of Golf / General Manager
Willie Lopez, Golf Course Superintendent
COURSE YARDAGE SILVER
7,558
PAR 72
BLUE
7,101
PAR 72
WHITE
6,639
PAR 72
YELLOW
5,974
PAR 72
GREEN
5,306
PAR 72
RED
4,884
PAR 72
GRASS TYPES GREENS:
TIF DWARF
FAIRWAY / TEES:
TIF SPORT
ROUGHS:
TIF SPORT
OWNER CITY OF LA QUINTA
MANAGED BY LANDMARK GOLF MANAGEMENT, LLC
74-947 HIGHWAY 111, SUITE 200
INDIAN WELLS, CA 92210
PHONE: (760) 776-6688
DATE OPENED February 14, 2005
3A
ECONOMY OVERVIEW
& EXPENSE REDUCTIONS
20o9-2oio Annual Plan
Currently, the national and local economies are experiencing recessionary -
like conditions. Unemployment rates are double digits, the housing market
has collapsed, the credit market stalled and consumer confidence is at a
historical low. In the Coachella Valley, golf revenue and hotel occupancy
are down by 12%-25% and consumers are seeking discounts wherever they
go. Although SilverRock is not immune to these conditions, SilverRock is
doing better than the competition; with a 12% reduction in revenue
compared to prior year figures. The fate of the economy is uncertain during
the next 12 months, therefore, for the 2009-2010 Annual Plan; all efforts are
being made to create a budget that presents a plan to compensate for a
reduction in revenues by reducing expenses 10% or $300,000.
Stated immediately below are explanations of areas of expense reductions
presented herein f6r the year 2009-2010.
EXPENSE REDUCTIONS
Labor -Each department has been thoroughly analyzed and reduced to the
lowest staffing level. All efforts are being made to continue providing first
class service and quality playing conditions. Further staffing reductions will
result in quality and service deficiencies. The following is a summary of
expenses that have been reduced and projected in this 2009-2010 Annual
Plan.
No Raises -Employee raises are not projected for the year 2009-2010
for any department which equates to a $42,000 annual expense
reduction.
Reduce Course Services -Eliminate golf course rangers, May -
September 2009-2010. Golf shop personnel will monitor pace of play
through the GPS system. This equates to a $6,400 seasonal expense
reduction.
311
Reduce Golf Course Maintenance -Reduce the staff by two (2) full-
time employees. Greens in the summer months will be mowed with a
tri-plex machine rather than walk mowed. This will save labor during
the summer; anticipated expense reduction of $58,884 annually in the
golf course maintenance department.
Insurance- Health, Workman's Comp and General Liability Insurance have
been reduced collectively by as much as $60,000-$70,000 in the 2009-2010
Annual Plan. Workman's Comp Insurance is subject to change depending
upon claims that may or may not occur before the end of the contracted term
(September).
Golf Course Maintenance Lease -The lease for golf course maintenance
equipment will begin expiring in the coming fall (2009). It is projected
through a lease renewal process; an annual expense reduction of $60,000 is
budgeted. The current monthly lease payment of $20,000 should be reduced
to approximately $15,000 per month; a $5,000 per month expense reduction.
This projected savings is a result of several maintenance equipment items
currently being purchased (as anticipated almost five (5) years ago) for $1
rather than entering new leases for these certain pieces of equipment.
Marketing -The desert rotating billboard will be eliminated as a marketing
expense. This amounts to a $47,400 annual expense reduction.
Food & Beverage -Changing to paper napkins rather than linen napkins for
day to day use. The linen napkins will be used for special events. This
change will reduce expenses $3,000 annually.
Outside Services -Bottle water placed on the golf carts will be purchased
through Costco at a reduced rate. This will amount to $4,100 annual
expense reduction.
ADDITIONAL EXPENSE REDUCTIONS DISCUSSION
Listed below are discussions in regard to additional expense reductions that
are not provided for in the 2009-2010 Annual Plan. The additional
reductions are not necessarily recommended by Landmark, but are presented
with options and ramifications of each possible reduction. These options
could further reduce expenses, but could have significant implications on
2 312
service and quality levels which most likely will have a detrimental affect on
the reputation and future of SilverRock.
Golf Course Maintenance
Limited Overseeding-Limited overseeding involves overseeding only the
integral parts of the golf course; tee boxes, fairways, approaches, greens and
collars. The rest of the golf course would not be overseeded and during the
season, these non -seeded areas would turn brown. This is a common
seeding practice for some courses here in the Coachella Valley and Arizona.
SilverRock has approximately 110 total turf acres; this option/proposal
would entail 20 acres that would not be overseeded. This includes eight (8)
acres at the driving range where only target greens and the practice hitting
area would be overseeded, the rest would not.
Pros: Reduces the annual overseeding expense approximately $30, 00-
$40,000 in seed, fertilizer and labor costs. This is an acceptable
practice and approved by the PGA Tour. By not overseeding most of
the rough areas, transition would be faster and easier. Some golfers
prefer this look, due the contrast in fairways to roughs. This concept
has been approved by Thomas V Brown, III with the PGA Tour.
Cons: The entire golf course would not be green. There would be a
mixture ofgreen and brown areas. Two (2) applications of an
herbicide ($5,000 per application) would be required during the
season to provide the desired look in the non-overseeded areas.
Food & Beverage
Reduce Food & Beverage Operation -During the summer months from
June -September, the SilverRock Grill normally reduces the menu by only
serving breakfast on Friday -Sunday and offering a limited lunch menu. This
option will further reduce the menu to only cold sandwiches, snacks and
drinks from July -August. There would not be hot food available and would
be similar to a snack bar operation as opposed to the current full service
restaurant for the months of July -August.
Pros: -Reduce expenses by $10,000. This would allow valuable full
time employees to not be laid off during the summer.
Cons: It would require three (3) part time valuable employees to be
laid off. We could potentially lose these valuable employees who
3 313
have been loyal for 2 to 3 years. A limited menu without hot food may
be viewed as a negative to some Residents and golfers.
Clubhouse and Security
Reduce Roving Patrol/Security- Currently, SilverRock has two (2) roving
patrol officers per day/night that patrol the entire SilverRock property from
dusk to dawn, seven days a week, 365 days per year. This amounts to a
$98,400 annual expense that is included in the SilverRock Golf Operations
budget.
Eliminate one (1) roving patrol personnel. This second shift would be
eliminated and the remaining roving patrol officer's hours would be
readjusted. This equates to a $49,200 annual expense reduction to the Golf
Operations budget.
Pros: Expense reduction of $49,200 to the Golf Operations budget
Cons: Would not have full security coverage since the second roving
patrol officer would not be present. SilverRock hours of operations
are primarily from 5:30 a.m. to 7: 00 p.m. daily (depending upon the
time of year). This leaves 10-12 hours where SilverRock employees
are not present. One (1) roving patrol officer can only cover 8 hours
per night/shift.
314
4
SILVERROCK RESORT
Annual Plan
Fiscal Year 2009-2010
Mission Statement
"TO BE THE BEST"
"TO HAVE THE BEST GOLF FACILITIES"
"TO HAVE THE BEST GOLF COURSE CONDITIONS"
"TO PROVIDE THE BEST SERVICE"
SilverRock Resort is dedicated to providing the finest public golf
experience. All Staff Members of the facility play an important role in our
Mission. Staff is supported through training and resources to ensure success.
SilverRock Resort aspires to represent ownership and management with the
highest standard of service in the Golf/Resort Industry and produce superior
golf course conditions to meet and exceed the goals.
Goals and Objectives: To support our Mission Statement and to achieve the
projected Annual Plan; SilverRock Resort will pursue the following goals
and objectives:
• To hire and train staff members that will provide a high standard
of guest services and maintain the highest level of course conditions
• To maintain and pursue an aggressive Marketing Plan that
benefits/acknowledges the La Quinta Residents, local residents,
avid tourist golfers and golfing public
• To present a facility and golf course conditions that qualifies to host
the Bob Hope Classic with a continuing strong commitment to be in
the rotation of golf clubs
• To have each Department operate within their annual budget
allowing SilverRock Resort to reach the net operating goals
315
SILVERROCK RESORT
Annual Plan
Fiscal Year 2009-2010
PHILOSOPHY STATEMENT
After four (4) and a half years of operations, an Annual Plan accommodated
the operational start-up through and including grow -in, final construction of
the Arnold Palmer Classic Course, a notable Grand Opening Celebration and
SilverRock's second successful year in the Bob Hope Chrysler Classic. As
the 2009-2010 Annual Plan is implemented, focus will continue to be on
broadening the awareness, marketability and noteworthiness of SilverRock
Resort's Arnold Palmer Classic Course, golf facilities and amenities. Also a
strong emphasis will continue to be placed on SilverRock's participation in
future Bob Hope Chrysler Classic Tournaments which SilverRock is
contracted to be part of for the next eight (8) years.
The philosophy that Landmark Golf Management perpetuates at SilverRock
Resort is: an operation that allows management to utilize golf industry best -
practices in accommodating market -driven demands as market shifts may
occur. Each golf course facility has its own personality and characteristics;
therefore, each golf operation is unique to some degree and should be
managed with personality and characteristics taken into consideration. Golf
operators that adjust procedures to short and long term market and industry
fluctuations are better suited to maximize opportunities.
In this upcoming fifth complete twelve (12) months of operations, Landmark
Golf Management will put forth every effort to better position SilverRock
Resort as a place to frequent in the eyes and minds of the influential decision
makers in the world of golf.
BRAND PROMISE
Discover the mystique of SilverRock Resort, the crown
jewel of La Quinta and its golf legacy. Rich in both
history and legend, the majestic Santa Rosa Mountains
frame an unwavering commitment to an exceptional
experience at SilverRock Resort.
Our Promise: Exceptional in All, For All, Always.
316
SilverRock Resort
2009-2010 Annual Plan
C4
H
.11.r.. ll..�
Key Employee Staffing and Salaries n K60m. L6nEm rk Gag M6n60.m6n1
2009-2010 ANNUAL PLAN
SEP.
OCT.
NOV.
DEG.
JAN.
FEB.
MAR.
APR.
MAY
JUN.
DEPARTMENT SUMMARY
JUL.
AUG.
GOO F OPERATION OUTSIDE SERVICES
OUTSIDE SERVICES MANAGER
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
OUTSIDE SERVICES SUPERVISORS (FULL-TIME)
1
1
1
I
1
1
2
2
2
2
1
I
DRIVING RANGE(PART-TIME)
1
1
1
1
1
1
0
0
1
1
0
K
CARTMAGNALET/BAG DROP (FULL-TIME)
0
A
0
A
A
0
2
2
2
2
2
1
1
CARTIBAGNALETIBAG DROP (PART-TIME)
0
0
0
2
2
2
2
SHUTTLE DRIVER (PART-TIME)
D
0
0
0
2
2
PRO SHOP
1
1
1
1
1
1
HEAD GOLF PROFESSIONAL -
I
1
1
1
1
1
1
1
1
I
I
I
1
1ST ASSISTANT PROFESSIONAL
1
1
1
1
1
1
1
1
I
I
1
MERCHANDISER
I
1
1
1
1
1
2
2
2
2
2
2
2
ASSISTANT PROFESSIONAL
2
2
2
2
2
2
2
3
2
2
2
SALES CLERKS (FULL TIME)
1
1
1
2
2
2
1
1
1
1
0
SALES CLERKS (PART TIME)
0
0
1
t
1
1
1
6
6
6
0
r
6
6
T
6
6
6
6
COURSE SERVICES
3
3
3
]
2
3
]
J
]
3
J
]
STARTERS (PART TIME)
0
2
3
<
A
L
]
0
0
RANGERJMARSHALS(PARTTIME)
0
0
0
8
T
T
T
6
3
3
]
3
]
]
6
GOLF1
1
1
1
1
1
1
1
1
1
1
SUPERINTENDENT
1
1
1
1
1
1
1
1
1
ASSTSUPERINTENDENT
1
1
1
1
1
1
1
1
1
1
FOREMANSPRAY TECHNICIAN
1
1
1
1
1
1
1
1
1
1
1
1
HEAD MECHANIC I FACWTY MANAGER
1
1
1
1
1
1
1
1
1
1
1
ASST MECHANIC
1
1
1
1
1
1
1
1
1
1
1
1
1
HEAD IRRIGATOR
1
1
1
1
1
1
1
1
1
1
1
1
ASSTIRRIGATOR
1
1
1
1
1
1
iT
tT
17
17
tT
17
17
GREENSMEN
tT
tT
17
tT
17
1
1
1
1
1
1
ADMINISTRATIVE ASSISTANT
1
1
1
1
1
1
25
23
25
25
25
25
TOTAL TURF A ADMIN STAFF
25
25
25
25
S
25
LANDSCAPE MAINTENANCE
1
1
1
1
1
1
1
FOREMAN
1
1
1
1
1
1
1
1
1
1
1
1
1
IRRIGATOR
1
1
1
1
5
5
5
5
S
S
5
5
LANDSCAPERS
5
5
5
5
T
T
T
T
T
T
T
TOTAL LANDSCAPE CREW
r
T
r
r
T
32
32
32
32
TOTAL COURSE MAINTENANCE STAFF
32
32
32
32
32
32
32
32
FOOD 6 BEVERAGE
1
1
1
1
1
F 50 MANAGER I SUPERVISOR
I
1
1
1
1
1
1
1
I
1
I
1
CHEF
1
1
1
1
1
1
I
1
1
1
1
1
1
COOK
I
1
1
1
1
1
1
PREP COOK
1
1
1
1
1
1
1
1
1
I
I
LEAD SERVER (FULL-TIME)
I
I
I
1
1
1
1
1
(
1
1
F SB WNTMEVERAGE CARTMALF(FULL TIME)
1
1
1
1
1
1
1
3
3
3
3
2
F 6 B WAITMEVERAGE CARTMALF(PART TIME)
2
2
2
3
3
]
3
1
1
1
1
1
BUSER I DISHWASHER (PART TIME)
1
1
1
1
1
1
1
10
10
10
9
9
9
9
10
10
10
10
1D
1
I
1
1
1
1
1
1
DIRECTOR OF GOLFIGM
1
1
1
1
1
1
1
1
1
I
CLUB CONTROLLER
1
1
1
1
1
1
1
1
1
1
1
1
1
ADMINISTRATIVE ASSISTANT
1
1
1
1
1
3
I
3
3
]
3
3
3
3
D
3
3
MARNETWG?OURNAMENT
1
1
1
1
TOURNAMENT SALES I GROUP COORDINATOR
1
I
1
1
1
1
1
1
TOTAL EMPLOYEES
61
61
fit
88
89
T1
T3
T]
73
72
65
63
SILVERROCK RESORT
ANNUALPLAN
2009-2010 Assumptions
Revenue
Green Fees: A green fee includes golf cart and warm-up range balls. A combination of the
various green fee rates and green fees mix of Regular, Twilight, and Resident play is anticipated to
yield an average rate of $76.13 per round on an annualized basis. The Green fee rates for 2009-
2010 are projected to remain consistent with the prior year's rates due to economic and
competitive concerns.
It is assumed in this Annual Plan that Resident's Guests will continue to be offered a discount as
accompanied guests of La Quinta Resident card holders. The Resident Guest rate represents a
20% discount on the prevailing posted rates and follows similar booking procedures as extended to
a La Quinta Resident card holder; booking three (3) days in advance.
It is assumed that the golf course will be closed to public play during the Bob Hope Chrysler
Classic from January 17-23, 2010. It is also assumed the overseeding dates will be October 5
through November 3, 2009; over seeding reduces revenues, which is taken into consideration in
these projections, due to the course being closed during these dates. It is also projected that
aerifrcation will occur in August of 2009 and June of 2010 which reduces revenue for 3-5 days
with each of these two (2) aerification cycles.
Greens Fee Mix: Through proper marketing, yield management, and limited advanced Resident
bookings the projected mix of green fees is: 30% Resident, 25% Public, 10% Public Twilight, &
35% Other (tournaments, wholesalers, juniors, resident guests, replays and discounts).
Miscellaneous and Other Revenue: Based on $2.79 per round. This consists of golf club rentals,
golf club repairs, handicap fees, driving range fees, rider fees, 15 % of golf lessons and
Independent Contractor's Fees.
Golf Shop Merchandise: Based on retail sales of $8.32 per round
Cost of Goods Sold
Merchandise 53 %
Food & Beverage 33 %
Expenses
Golf Carts, Bag Room, and Driving Range: Includes outside service, valet, bag room, and
driving range staff plus supplies and operating expense for this department.
Golf Shop Merchandise: Includes golf professionals, merchandising sales staff, receiving staff
and golf shop operational expenses.
319
SILVERROCK RESORT
ANNUALPLAN
Course Services: Includes course service staff consisting of course rangers/starters and related
department supplies and materials.
Golf Course Maintenance: Includes grounds maintenance staff, supplies, and materials. Over
seeding dates are projected to be October 5 through November 3, 2009, which results in projected
higher labor cost and supply costs during the annual overseeding process.
Bob Hope Chrysler Classic: It is assumed that SilverRock Resort will host the 2010 Bob Hope
Chrysler Classic. An Assumption sheet and a Supplemental Budget (not part of the Operations
Budget, attached hereto as pages 28 & 29) provide the extra maintenance expenses required to
prepare the facility.
Front Entry Maintenance: A Supplemental Budget (not part of the Operations Budget, attached
hereto as page 30) provides the maintenance schedule and expenses for the front entry area that
encompasses the entrance at SilverRock Way south of Ave. 52.
Water & Electrical: This includes water and electrical cost to irrigate the golf course and
properly maintain the lake system. This is accounted for in the Golf Maintenance budget.
Food & Beverage: Includes food & beverage staff and expenses for the temporary clubhouse.
There is a separate Agreement for the Food & Beverage Department including the Liquor License
arrangement between the City and Landmark Golf Management.
Marketing: Includes marketing, public relations, advertising, web page, collateral and tournament
sales, etc.
Clubhouse: Includes clubhouse expenses, maintenance/cleaning staff, landscape maintenance,
parking lot and entry drive clean up. Roving patrol expenses used to secure the entire property of
SilverRock is included in the Operations Budget.
Management Fee: The monthly Management Fee of $7,500 per the Golf Course Management
Agreement is budgeted for the 2009-2010 fiscal year.
Insurance: Per requirements of the Golf Course Management Agreement in the Annual Plan is
the cost for comprehensive golf club insurance policy, general liability, property, equipment and
business interruption etc.
Personal Property Lease Tax: Exempt, except personal property taxes on equipment purchases
or leases which are included in this Annual Plan.
Golf Carts and Maintenance Equipment Leases: Golf carts and maintenance equipment are
being leased for the Golf Club.
10 •- 320
2C093010 ANNUAL PLAN Sil-Rock Rootl W
CONSOLIDATED INCOME STATEMENT•^^•^ •' "•
FOR FISCAL WAR. JULY 2009 -JUNE 3010 nvumn+.vu.�.
DEPARTMENT
300]3W6
AduaL
2V0&2009
Actual l Dutl9et
JUL
AUG
SEl
OCT
NOV
DEC
JAN
FEB
MPR
APR
MAY
JUN.
ROUNDS
ROUNDS
40,516
38,551
309A0
2,150
1,800
3,100
500
4,000
3,450
2,500
4,700
5600
5200,
4,000
2,150
TOTAL ROUNDS
40,S16
35,851
2.160
1,500
3,100
500
4,000
3,450
2,500
4,700
51600
5,209
A,000
2,150
REVENUE
GREEN FEES
3,285,296
2,928,579
2,99P1?p3
06376
72,315
143,143
29,881
324.750
257,672
221 094
450,025
536,200
440,310
271,650
147,087
MISC. REVIRANGEICARTSIRENTALS
439,353
",ON
7,461
3,970
6,115
5,325
12,100
11.693
8.625
15320
17$60
11000
8,800
3,540
GOLF SHOP MERCHANDISE
30.372
319,558
10,750
81100
21,700
3,000
30,ON
24,150
35,000
47,OOD
56000
46.800
28,000
15.050
FOOD 6 BEVERAGE CONCESSIONS
12,00
12,000
500
500
500
1,500
1,500
1,500
1,500
1,500
1,500
500
500
500
TOTAL REVENUE
3.797.021
3,359,137
105,087
84.985
171,458
39,709
369.350
295,014
206,219
513,7A5
611,290
498,690
306,750
166,184
COST OF SALES
PRO SHOP
199,253
180000
1
5.706
4,299
11,517
1,592
15,923
12,81E
19,576
24,945
29,722
24,839
14861
7,988
TOTAL COST OF SALES
199,253
180,000
..7T 1AA
S,706
4,299
110517
1,592
15,923
12,818
ta,5T6
24,94S
29,722
24.539
l4,9fi1
7,988
GROSS PROFIT
0,S97,768
3,179,137
3
99382
80,586
159,940
38,114
352.428
2S2,197
247,643
AS8,SO0
581,53E
473,851
291,899
158.197
OPERATING EXPENSES
GOLF CARTS%BAGSWANGE
231,653
221,150
W.09
15,557
18,609
12,971
25,263
24,991
20,317
22.410
20,616
20,798
19,623
16,638
15,338
GOLF SHOP MERCHANDISE
273.173
245,800
241Ea,�493
18,811
18.211
20,270
11503
21.776
21,676
23,191
21,726
21726
20,792
23.683
19,959
COURSE SERVICES
90,215
$3,268
Au-
2.765
2,765
2957
1697
3,918
5,74D
6651
6600
6,600
0597
2,790
2,790
GOLF COURSE MAINTENANCE
1,751,017
1,650,327
,9A9u770
122873
127,623
141,606
268632
125,376
123,358
117,738
117008
114,470
117,670
114.730
118.288
WATER S ELECTRIC COST
97,026
93,500
04,071
6814
6,659
0,034
8,254
8,349
B,349
8,504
8,427
8,504
6,504
6659
6.814
GENERAL A ADMINISTRATIVE
303,866
314,950
31A300
25.412
25,662
26,262
28,187
26,187
26p%2
28,812
26,312
26,112
26,112
26,862
26,012
MARKETING
252,631
290,984
ffifi,7A9
6,007
9,097
20,777
22.282
29,772
26.972
35.02
32322
26,072
23,122
13.572
11322
CLUBHOUSE
154,264
166100
168,106
13,842
13842
13842
14442
13042
13842
15,242
13842
13042
13842
13842
13,842
MANAGEMENT FEEQ"m ,ea r.eew..t
85.000
102,500
9 99A
2S987
22,394
10,794
15661
(1,524)
110445
(383)
(2,340)
(10,090)
(6601)
5359
19,299
CAPITAL RESERVES
70,136
68,75O
AtO
1,728
1,446
2.863
598
6e95
5,153
4.422
9,001
10,724
8,8M
5.433
2,942
INSURANCE
40,000
45,000
A'tj00@
3,500
3,500
3,500
3,500
3,500
3,Soo
3,500
3,500
3,500
3,500
3,500
3,500
PERSONAL PROPERTY LEASE TAXES
18,250
20,000
20.d29
20,000
0
0
0
0
0
0
0
0
0
0
0
LEASES Carl B Maint.
484.235
489.500
a
37453
37,453
37,453
3],453
3],453
37,453
34,581
34,581
31,581
34,681
34,581
34.581
TOTAL OPERATING EXPENSES
3881,568
3,778,929
06A
300,749
201,182
301,329
435,632
300,135
3"367
300,109
291,594
276,839
252,348
267,649
274,666
NET INCOME
253,708)
S9Q793
(201,367
(200,576
(141.309
(397.518
52,292
(22,1 ]0
(52,488
197,205
301,699
201.503
24,240
(118,490
NET INCOME%
-7A%
.17.9%
0
-191.6%
-236.3%
-82.5%
-1001.1%
44.2%
-7.5%
-19.7%
38.A%
19.8%
40.4%
7.9%
-70.1%
Average Graen Fee
f81.09
373.3E
A7R1S
$40.18
E4018
U618
$5976
$8119
$7469
$8844
E9575
$9575
EBd fiB
E6T 91
$6841
Avenge f Misc. Income Per RE
f3AS
$2.55
$1"
$347
$2,21
$197
$1D 65
$303
E339
$345
$324
$3.14
f21J
E165
$185
Avenge f Merchandise per Rd
Total Avenge RevenOe per Round
58,89
$9112
$8.23
$86.15
9E32
wlu
$500
$A6.68
$450
$47.16
$700
$5531
$600
A9A1
$750
$92.09
$7.00
S85.S1
$14 OD
$106.49
$1000
$10931
$10.00
3109.15
E9.00
395.90
f]00
S1fi.fi8
$7.00
S]L30
2009-2010 ANNUAL PLAN SilwrR..kR..A SUNDATS: 36-MarL9 0102 PM
Prolecbons -July 2009 to June 2010
Capital Expendrtures PREPARED By: Landmark Golf Managrmurt
CAPITAL EXPENDRURES TOTAL JUL AUG. SEP. DOT. NOV. DEC. JAN. FEB. MAR. AP0. MAy JUN.
GOLF OPERATIONS
3 GO.PYa. $
1,800
$
1,800
TOTAL GOLF OPERATIONS $
1,800
$
1,800 $
- $
- $
- $
- $
CLUBHOUSE
60 Seat Cushions ($30 EACH) $
1,800
$
1,800
TOTAL CLUBHOUSE OPERATIONS $---1,800
$
1,800__$_
S _.7
!._..___E__..:...
GOLF COURSE MAINTENANCE
1 Double Axe ublity Truk, $
3,000
$
3,000
mo RalnNre Romra. Hplece dw Hodder brlaatbn Heae• $
6,599
$
6,699
1 Computer&3FrMa RWimfor RalnnnElrr,ga onx MGSPwl3yearrmewal $
12,176
$
12,176
$
$
$_
'_ $
$-
TOTAL GOLF COURSE MAINTENANCE _$
21,776
$
21,775 $ _-_
$ ---_--
$
_ $
__ _'
_ __
__
_...$
__
TOTAL CAPITAL EXPENDITURES— $
25,375
$
25,376 $
- $
- $
$
$
- $
$
$
$
$
$ -
EXPLANATIONS
GOLF OPERATIONS
Two 12) compute. will be needed to roPlaca a8rn9 egmP bbook
CLUBHOUSE OPERATIONS
Replace seal mahigne for I.h.u.--burs
GOLF COURSE MAINTENANCE
Double Rile Deny Trader la handed! to bwwoorn noulPmmt
Ralothd Robot u, relexe Me Hunts In,gmon Hens. The tracing Hunter Hens we not durable and haw eamM coe0y nownNnanu Issues.
ComW W 6 3 FreMom Redlasfw Rain Blyd It lgatm wlth GSP al yearrmewW. The current GSP contract extern ads winter.
W
N
N 12
2009-2010 ANNUAL PLAN SllverRack Resort RUN DATE: 26 tlar49 08:41 AN
Projectoons-Jul M09 to June 2010 PREPAREDBY: Landmark Golfblenagemmt
Golf Reall
Total
JUL.
AUG.
SEP.
MT.
NOV.
DEC.
JAN.
FEB.
MAR.
APR.
MAY
JUN.
Resident suits (Weekday)
5.285
290
243
419
68
540
4bb
33B
635
756
702
540
390
Resident Rnds(Werkend)
S460
355
297
512
83
660
50
413
76
924
858
660
355
Sub -Total Resident Rnds
77,745
645
540
930
1S0
12M
lat5
750
1410
1680
15W
12M
645
um of I n,d
Public Rnds (Wekday)
030
4,904
242
203
349
56
450
388
281
529
00
585
450
242
Public Rads(Wekend)
5.383
2%
248
426
69
550
474
344
646
70
715
550
2%
Sub -total Public Birds
9,788
538
450
75
125
1"
863
625
1175
1"
1300
1000
BOB
1'ofiatnl
UT
1,7h2
97
81
IQ
23
180
155
113
212
252
24
ISO
97
Pubkc Tic,(Weekday)
118
99
171
28
22O
1%
138
259
SUB
286
2W
118
Pubkc Twi(Weekend)
2,153
310
50
400
US
no
470
560
520
400
215
Sub -Total Tedg)d Birds
3,915
215
160
ae of rood
010
6,166
339
284
488
79
630
543
3W
740
881
819
630
339
Other (Weekday)
7,536
414
347
597
96
70
664
481
905
1078
1001
70
414
Other (Weekend)
2B0
242
175
329
392
364
280
151
Toonan,rds
2.741
151
151
126
126
212
217
35
35
280
242
175
329
392
364
no
151
IM�olesales
2,741
75
63
109
18
IQ
121
88
165
1%
182
IQ
75
Resident Gueat
1,370
109
18
140
121
88
165
1%
182
140
75
Stand By Golf
1,370
75
188
63
158
221
44
350
302
219
411
4%
455
350
188
D¢mm�is
3.426
38
32
54
9
70
60
44
82
98
91
70
38
PGA
hour
685
685
38
32
54
9
70
60
44
82
98
91
70
3B
Replay
685
38
32
54
9
70
60
44
82
98
91
70
38
Su1.Tota1 Other
13,703
753
630
INS
175
1"
12M
875
1645
1950
1820
14M
753
o ftatal
Total Rounds
035,
39,150
21%
1"
3100
BOB
4000
3450
2500
4700
5600
5"
4"
2150
Green Fees
$
30M $
30M $
30W $
3000 $
45W 8
4500 $
55W 8
55M S
5500 S
5500 E
9500 $
4500
Resident Rads(WeekdaY)
30M $
Not) $
30W $
30W $
45W $
45M $
5500 S
55W $
55W $
5500 $
950o $
450O
Resident Rnds(Wekered
S
45W $
55M $
85M $
115 OO $
10000 $
175W $
15000 $
15000 $
13500 $
90 OD $
ad 00
Public Suds(Wekday)
$
45W $
$
5500 $
65M $
10500 $
1200o 8
105W $
13000 $
ISOM $
1WOO S
13500 $
95M $
9500
Public Bids(Wekend)
$
55M
400O $
40M $
400D $
6000 $
8500 $
75M $
850D $
85M S
85M $
B000 $
60M $
65M
Public Twl(Wekdav)
$
S
50 AD $
50M $
70W $
85 do S
750O $
850D S
85W $
8500 $
so 00 $
70 D0 $
75W
Public Tic. (Weekend)
S
$
50M
4000 $
40M $
5000 $
55W $
85W $
sow $
90 do $
95W 8
95 D0 $
70W $
6500 $
65 Do
Othef(Weekdae)
40W $
4000 $
SO 00 $
60M $
8500 $
BOW $
SO do $
9500 $
93M $
80M $
75W $
75M
Oir,(Weekend)
$
Golf Revenue
$
8,7W $
7,290 $
12,555 8
2025 8
29,300 S
20,959 $
18,563 $
?4,898 8
41,580 8
38,610 8
29,300 8
13,061
Resident Rod$(Weekday)
246848
$
8,910 $
ISIA5 $
2,475 $
29,700 $
25,616 $
22,688 $
e653 $
50,820 $
47,190 $
29,700 $
15,964
Resident Rads(Wekend)
WI,703
S
10,643
$
4,781 $
51,750 $
38,813 $
35,1% $
79,313 $
94,500 $
]8,9]5 $
40,500 $
21,769
Public Rads(Wekday)
484,734
$
10,884 S
9,113 $
19,181
$
7,219 S
66,000 $
49,809 $
wblo S
96938 $
113,500 S
96,525 $
52.250 $
28,084
Public Rands (Weekend)
614,591
$
16,259 $
13,613 $
2],]06
1,350 $
ISMO $
1116,14 S
9,5b.3 $
1],9]8 $
21,420 $
18,720 $
10180D $
6,289
Public Twi(Weekday)
125,753
8
3R90 $
3,240 $
5,580 $
8,525 $
Lan $
18,700 S
14,231 $
11,688 $
21,97`3 $
26,180 $
2;880 $
151100 $
8,80
Public Tic, (Weekend)
161.233
$
5,913 $
4,950 $
$
24,413 $
4,331 $
53,550 $
43,470 $
35A38 $
70,324 $
83,790 $
51,330 $
40,950 $
22,011
Old,(Wekday)
460,491
$
13,545 $
11,340
$
5,75 $
65,450 $
53,130 $
43,313 $
85,951 $
102A10 $
SOON $
5],]50 $
31,041
Ohe,(Weekend)
585,152
$
16,555 $
13,860 $
29,838
324,750 $
257,6P1 $
221,0i)4 $
450,025 $
536,200 $
440,310 $
2711650 $
147J87
Total Reaenue
2,98g503
$
%,376 $
72,315 $
143343 $
29,881 $
Avg. Rate 3 S ]8.13 - -$ 40.18 8 4018 8 4618 $ 5976 $ etl9 8 74.69 $ Basil 95.75 $ 95.75 $ 84.68 8 6791 68.41
-
Will Revenue
Club Rental ($ 30 per round) 26,168 $ 1,183 $ 990 $ 1,705 $ 275 $ 2,200 $ 1.898 $ 1,375 $ 4,900 $ SAM $ 2,860 $ 2.200 $ 1,183
Onvmg Range Santa ($➢5 per round) 441300 $ 2,150 $ 1,800 $ 3,100 $ Soo $ 4,000 $ 3.450 $ 2,500 $ 7,050 $ 8,400 $ 5,200 $ 4.000 $ 2,150
Rider Fees Sna $ 2,129 $ 180 $ 310 $ 5O $ 400 $ 345 $ 250 $ 470 $ 560 $ 520 $ 400 $ 215
Independent InslructOr Fees 9'" $ - $ - $ - $ - $ 1,500 $ 1.500 $ 1,500 $ 1.500 $ 1.600 $ 1.500 $ - $ -
Bell Relrerval LOl0 $ I WO $ - $ 1.000 $ 1,000 $ 1,000 $ - $ -
GPSAdveNsmglncome 12.00O $ lAOO $ 1.000 $ 1.000 $ 2,000 $ 2,000 $ 2,000 $ 1,000 $ 1,000 $ 1,000
Hantlic4p Fees (based on 200 @ $40) 8,000 $ - $ . $ - $ 1,500 $ 2.00D $ 2.500 $ 1,000 $ S00 $ NO $ - $ - $ -
Tatal IOB296 $ 7.,l61 $ 3,970 $ 6,115 $ 5,325 $ 12,100 $ 11.693 $ 8,625 $ 15,220 $ 11,560 $ 11.080 $ 6.600 $ 3.548
W
N 13
W
2009-2010 ANNUAL PLAN
SllverRoek Resod
Pr eG6one - July 2009 tO June 2010
RUN DATE a &D,Ae as Ur Am
PRLPAREDBY Wedmeek Gruslamgeme r
GOLF SHOP MERCHANDISE.61
TOTAL
JUL.
AUG.
SEP, I
OCT I
NOV,
DEC I
JAN. I
FEB I
MAR I
APR, I
MAY
JUN.
O NOPM R XdNDI Fe
TOTAL BOF ROUNDS
39,150
2,150
1,800
3.100
500
4.000
3,450
2,500
4,700
5.600
5,200
4,000
2,150
$7.00
AVERAGE REVENUE I ROUND
$832
$5.00
$4.50
$7.00
$8.00
37.50
67.00
$14.00
$10.00
$10.00
$9.00
57.00
TOTAL MERCHANDISE SALES
$325,550
10,750
8,100
21,700
3,000
30,000
24,150
35,0W
41,000
56,000
46,800
28,000
15.050
4Q550
57,150
211,608
6.988
5,265
14,105
119M
19,500
15,698
22,750
30,550
36,400
30,420
18,200
9783
Safi Goods $ales
7,595
1,050
10.500
8,453
12.250
16,450
19,600
16,380
9,800
5,268
Hard Goods Sales
113,M
3,763
2,835
TOTAL MERCHANDISE REVENUE
325,550
10,750
8,100
21,700
3,000
30,000
24,150
35,000
47,000
%,909
46.800
28,000
15,060
53.08%
53.08%
0.08%
53.08%
53.08%
53.08%
5308%
53.08%
53.08%
53.08%
53.08%
83.08%
53.08%
COSTOFSAIES
179,053
5.913
4,455
11,935
1,650
16,500
13,283
19,250
25,850
30,800
25740
15.400
8.278
COS -Merchands.(58%)
(8,953)
(296)
(223)
(597)
(83)
(825)
(664)
(963)
(1,293)
(1,540)
(1,281)
(]]0)
(414)
Purehase Disc Taken -(5%)
89
67
179
25
2"
199
289
388
462
386
231
124
Freight - Merchandise
2,686
172,786
5,706
4.299
11,617
1,592
15,923
12,818
18,576
24,945
29,722
24,839
14,861
7,988
TOTAL COST OF SALES
152,784
5,044
3,801
10,183
1,408
14,078
11.332
16,424
22.055
26,278
21,961
13,139
7,062
GROSS PROFIT
SALARIE&AND-BENEETS
161,627
12,479
12,479
13,240
6,027
14,924
14,924
15,114
15,114
15,114
14,324
14,134
13,754
Salaries and Wages
1,648
750
1,858
1,858
1,882
1,882
1,882
1783
1760
1,712
Payroll Taxes
20,123
1,554
1,554
713
756
344
852
852
863
663
863
818
807
785
Workers Compensation
9,229
713
480
480
480
480
480
180
480
480
420
Empbyee Meals
5,400
360
360
420
2,317
2,317
2.317
2,317
2,317
2.317
2,317
2.317
Health Insurance
26,811
1,986
1.986
1,986
2,317
TOTAL SALARIES AND BENEFITS
223,190
17,091
17,091
18,050
9,918
20431
20,431
20.656
20,656
20.656
19,722
19,498
18,989
OTHER EXPNR
2,950
300
300
300
503
300
300
150
200
200
200
100
100
Office Supplies
6,000
500
500
500
Soo
500
Soo
500
500
SM
500
500
500
Contract Services Merchandise Consultant
0
0
0
0
0
0
0
2,000
Dues and Subscnptens
2,000
0
0
0
25
0
0
0
0
0
0
Freight l DRoery
75
0
0
0
25
25
0
15
15
15
15
15
15
Travel
90
2,400
0
100
0
100
0
100
0
100
0
300
200
S00
200
200
200
200
200
Uniforms
840
70
70
70
10
70
70
70
70
70
70
70
70
Telephone
5,490
750
150
1.250
500
100
100
1,250
35
35
35
1,250
35
Seminars l Training
0
0
50
50
50
50
50
50
50
50
50
Miscellaneous
450
0
1,120
2.220
1,745
1,345
1,245
2,535
1,070
1,070
1.070
4.185
970
TOTAL OTHER EXPENSES
20,295
1,720
20.270
11,663
21776
21.676
23,191
21,126
21726
20,792
23.683
19,959
TOTAL EXPENSES
240,485
18,811
18,211
TOTAL GOLF SHOP MERCHANDISE INCOME(LOSS) (90,720)
(1310)
(14410)
(10087)
(10256)
(76991
(10344)
(6767)
329
4,552
1,188
(10,544)
(12,897)
Expendable Supplies are made up of Golf Can Rental Agreement,
Golf Club Rental Agreements, GiR CaLlIcates 8 Merchandise Bags
Uniforms- Each Full-Tme Emp reo0ives (1) shirt per month
w
N 14
der
2009-2010 ANNUAL PLAN SilverRock Resort BUN DATE 16M.rL9 02:39 PM
Projections -July 2009 to June 2010 PREPABEDBV: bntlmn4 CaHMmv{emem
CARTS, SAGROOM & RANGE- Ii
TOTAL
JUL I
AUG. I
SEP. I
OCT. I
NOV. I
DEC. I
JAN. I
FEB.
MAR.
APR I
MAV
JUN.
SALARIES AND BENEFITS
112,549
9.076
6,790
7,076
2,516
9,000
11,665
13,836
11,946
12,009
12,009
8,425
6,426
Salaries and Wages
14,012
1,130
845
881
313
1,132
1439
1,698
1487
1,495
1.495
1,049
1,049
Payroll Taxes
16,162
1.303
975
1,016
361
1,305
1,659
1,958
1 715
1,724
1.724
1,210
1.210
Workers' Compensation
6,960
420
420
420
540
660
660
720
720
720
720
480
480
Employee
7g44
662
662
662
662
662
662
662
662
662
662
662
662
Health Insurance
TOTAL SALARIES AND BENEFITS
167,627
12,590
9,692
10,054
4,393
12,849
15,975
18,673
16,529
16,611
16.611
11,826
11,326
SUPPLIES AND MATERIALS
6,000
150
150
150
150
1.800
150
15(1
1,000
150
150
500
500
Expendable Supplies
72
72
72
100
72
72
72
72
72
72
72
72
Towel Replacement
892
19,400
400
400
400
15,000
400
400
400
400
400
400
400
4W
Bottled Water
2,350
0
0
0
5W
1,000
500
75
75
50
50
50
50
Cad Supplies
0
0
0
6.000
0
0
0
0
0
0
0
Range Balls
6,000
0
100
100
400
400
1,250
1,000
500
500
25)
200
200
Handicap Expenses (Based on 200 @ $25ea)
5,000
100
TOTAL SUPPLIES AND MATERIALS
38,642
722
722
722
16,150
9,672
2,372
1.697
2,047
1,172
922
1,222
1,222
REPAIRS AND MAINTENANCE
300
300
300
300
300
300
300
300
3W
300
300
Equipment Repair - Golf
3,600
300
TOTAL REPAIRS AND MAINTENANCE
3,600
300
300
300
300
300
300
300
300
300
300
300
300
OTHER EXPENSES
526
25
25
25
50
50
50
50
50
50
50
50
50
Office Supplies
0
0
0
0
70
70
70
70
70
70
Prnting l Stationary
420
8,640
0
720
0
720
720
720
720
720
720
720
720
720
720
720
Cad Contract Services - ($9 per can per mo 80 cads)
250
250
250
250
250
250
250
250
Can Maintenance & Repairs
4,000
500
500
500
500
75
75
75
75
75
FreigSoo
rDelivery
75
75
75
75
75
75
75
0
0
925
1, 500
200
Uniforms
6,625
6,000
0
500
0
500
0
500
2.500
500
500
500
0
500
500
500
500
500
500
500
Laand Linen
Laundry
75
75
75
75
75
75
75
126
125
125
125
Miscellaneous
1,160
125
TOTAL OTHER EXPENSES
27,260
I'm
1,895
1,695
4,420
2,170
1,670
1,740
1.740
2,716
1,790
3,290
1,990
TOTALEXPENSES
227,129
15,557
12,609
12,971
26,263
24,991
20,317
22,410
20,616
20,798
19,623
16,638
15,338
Expendable Supplies are made up of - Scorecards, Tees, Pencils, Trash Bags,
Cups & First Aid Supplies
Uniforms- Each employee receive 4 shirts, 1 hat Per season
N 15
c,.n
200&2010 ANNUAL PLAN Sllvedi«k Rawd RUN DATE. 26Mar-09 08:41 AM
P..-,July 2009b June 2010 PREPARED BY: Landmark Golf Man..erneet
SALAKIC.rv. CEKCmn
Salaries and Wages
36,240
2.040
2,040
2,160
480
2.880
4.320
5,040
5,040
5,040
3,120
2,040
2,040
254
Payroll Taxes
4,512
254
254
269
60
359
538
627
627
627
288
388
178
254
116
116
Workers Compensation
2,069
116
116
123
27
164
247
360
288
420
288
420
420
360
180
180
Employee Meals
3,300
180
180
180
180
747
240
3,643
5,465
6,375
8,375
6,375
4,047
2.590
2,590
TOTAL SALARIES AND BENEFITS
46,121
2.590
2,590
2,732
SUPPUES AND MATERIALS
50
50
100
100
100
100
100
100
100
100
75
75
ExpentlabIs Supplies
1,080
50
100
100
100
100
100
100
100
100
75
75
TOTAL SUPPLIES AND MATERIALS
1,050
50
OTHER EXPENSES
1,900
75
75
75
750
75
75
75
75
75
400
75
75
Uniforms
600
50
50
50
50
50
50
50
50
50
50
50
50
Safety Equipment
200
0
0
0
50
50
50
50
0
0
0
0
0
Miscellaneous
125
125
850
175
175
176
125
125
450
725
125
TOTAL OTHER EXPENSES
2,701
125
TOTAL COURSE SERVICES EXPENSES
49,872
2.765
2,765
2,957
1,697
3,918
5.740
6,651
6,600
6,600
4.597
2,790
2.790
Expendable Supplies are made up of Clipboards, Paper (starter sheets,
ranger sheets), Towels, Trash Bags
Uniforms- Each employee receives 4 shots, 1 hat per season
w
N 16
2009-2010 ANNUAL PLAN
SllverRock Resort RUN BATE 26M.1-09 .it AM
Pro actions - Jul 200H lB June 2010 PREPARED BY Lanemi con Mnn.Pmmt
MAINTENANCE DEPARTMENT -63
TOTAL
JUL.
AUG.
SEP.
OCT
NOV
DEC.
JAN. I
FEB. I
MAR.
R. I
MAY I
JUN.
E9 A D ENEFITS
687,712
57,306
57,306
57,306
51,306
57,306
5I,300
5],300
5],306
5],310
5],31a
5],310
,316
52.808
Salaries and Wages
0
0
0
10,312
3.114
0
0
0
0
0
0
2,806
OverOma Houdy Wages
16.1
87,611
7,135
7.135
7,135
8.418
7,522
7,135
7,135
7,135
7.136
7,136
7,136
7,485
Payroll Taxes
39,887
3,272
3,272
3.272
3.665
3,391
3,272
3,272
3,272
3,273
3.213
3.273
3.380
Wodmrm'CompensaBon
2,880
240
240
240
240
240
240
240
240
240
240
240
240
Employee Meals
104.880
8,140
8,740
8,740
8740
8,740
8.740
e,740
8,740
8740
8.740
8.740
e,740
Health Insurance
TOTAL SALARIES AND BENEFITS
939,234
Tfi,693
76,693
' 76,693
88,681
80,313
76,693
76,693
76,693
76,705
76,705
95,200
5,W0
11,500
9,600
18,100
51000
12,000
5,500
8,000
5.000
5,000
5,000
51000
Femhzer
3,500
0
0
1,000
250
0
11000
950
100
100
100
FlowerarPlanis
3.600
3,600
3,750
6,500
4.180
3,100
2.950
3,000
3,100
3,600
2.860
2,860
Gas &Oils
43,100
8,000
200
200
200
6,000
200
500
200
100
100
100
100
100
Golf Course Accessones
3,500
2,500
3.500
4.500
2,700
2.200
2,000
2,000
1,500
2,000
90D
2,000
Chemicals B Peseades
29,300
0
0
3,500
0
3,500
0
0
0
0
0
POA Control
7,000
0
390
0
390
5,000
2,000
2,01%1
800
380
100
100
100
100
100
SandlMulchBunker
11,1
350
350
250
98,060
350
350
350
350
350
350
350
350
Seed
101,810
5,000
100
100
2,000
2.000
100
100
to
100
100
100
100
100
Small Tools
5,750
1,000
1,000
1.000
250
250
250
500
0
0
0
500
1,000
Sod
7,600
1,250
1250
0
2,500
0
0
0
0
0
0
1.300
1,300
Topdmasmg
317,720
15,890
20,690
26,300
1,10,160
18,280
20,300
16,430
13,750
10,350
11,350
11,210
121
TOTAL SUPPLIES AND MATERIALS
REPAIRS AND MAINT NAN
1,750
250
250
250
0
0
0
250
250
0
250
250
Buildings B Bndges
4,400
4,400
4,400
10,000
2.000
1.500
1,500
1,500
1,500
1.500
1.500
1,500
Equipment
35,700
2,100
2,200
2,000
Rod
550
1,200
1,000
1,000
1,000
11000
I'Dop
Irnganon System
16,050
2100
1.000
1.000
1,090
l.wo
1,000
1,000
1,000
1.000
500
0
Pumps
10,500
1,000
1.000
1,500
2,500
500
500
2,500
500
1.500
1,500
1,500
1.500
1,500
SW Aqua0cs Lake Mami Contract
17.000
1,500
0
0
0
0
2,000
4,000
0
0
Trees
10,050
0
0
3,500
550
9,250
11.850
14,050
4,400
5,550
4,650
5,250
],000
9,000
4,750
4,250
TOTAL REPAIRS AND MAINTENANCE
91.050
9,250
w
N
V 17
2009-2010 ANNUAL PUN
811XerR,.k Resort sun e4T6 H rai war •m
Projection, - Jul 200, ar Jun, 2010 P9ee4R29 By us4-1, GOX s6istormr
MAINTENANCE DEPART110E111-83 1 OTAI 1 5 q I AUG. I SEP. I CT. NOV. I DEC I JAN I FEB I MAR. I APR. I MAY I JUN.
OMEREXPENSES
Contract Services Soinssue Tests
4,000
0
0
2.000
Dues and Subscriptions
900
200
0
0
Employee Education
1,550
50
50
50
Equipment Rental
4,200
200
150
150
Auto Expense
6,000
500
500
500
Licenses and Penolls
680
100
100
BO
Miscellaneous
1,200
IN
100
100
Supplies Miscellaneous
4,350
750
750
750
PropaneiNatural Gas
600
50
50
50
Safety Eguipmeri Training
2,600
100
100
No
Taleph.n&DSL
10,200
850
850
850
Green West. Removal
6,288
524
524
524
Umi.ans 6 L raun eels
9,840
820
820
820
TOTAL OTHER EXPENSES
52,408
4,244
3,994
6,774
0 0 0 0 0 0 0 2.000 0
0 2W 0 0 200 0 200 0 IN
50 50 SO 50 1.000 50 50 50 50
1.800 600 200 200 200 200 200 200 100
500 500 500 500 500 500 Soo Soo Soo
0 0 0 0 0 250 150 0 0
IN IN 100 IN 100 100 IN IN IN
500 500 500 too 100 100 IN 100 100
50 50 50 50 50 50 50 50 50
200 200 200 200 200 200 100 100 100
850 850 850 850 850 850 850 850 850
524 524 524 524 524 524 524 524 524
A2n 820 820 820 820 820 820 820 820
TOTAL MAINTENANCE EXP.(EXCL Landscaping)
1,400,412
106,077
110,82]
123,61T
348,285
10].]e]
106,33T
100,98i
100,23]
97,699
100,699
97,959
100.323
4,500
LANDSCAPE
13.000
12.200
12.700
13,100
11,400
13,800
12,600
91600
140,544
11,712
11,712
11,712
11,712
11,712
11712
11,712
11,712
11,712
11,712
11,712
11,712
Wages
5,272
0
0
811
2,839
811
0
0
0
0
0
0
811
Cv rtlme Hourly Wages
1,458
1,559
1,812
1,559
1,458
1,458
1.458
1.458
1.458
1,458
11559
Paymll Taxes
18,154
1,458
TTT
700
669
669
669
669
W9
669
700
Workers' Compensation
8,229
669
669
700
2,311
2,31]
2,31T
2,31T
231T
231T
2,31T
2,31T
2,31,
Health Insurance
Landscape Wages B Benefits
2T,804
200.003
2,31T
16,156
231T
16,156
231T
1T,099
19AST
1T,099
16,156
16,166
16156
16,156
16.156
16,156
1],099
Small Tools
1,025
100
100
100
100
100
75
75
75
250
75
250
TS
250
75
250
75
500
Repaus B Maintenance- Drip Irrigation
4.250
250
250
500
500
NO
500
250
290
290
290
290
290
290
Uniforms
3,480
290
290
290
290
290
290
TOTAL LANDSCAPE MAINTENANCE
208,758
16796
16,7911
17,989
20,347
17,9B9
17,021
16.171
16,771
167T1
16,TT1
16,771
114,730
17,964
11812M
COURSE B LANDSCAPE MAINTENANCE TOTAL
1.609.170
122,614
1211623
141.606
258,632
125.376
123.358
117,738
117,008
114,470
117,470
(EXCL UTILITIES)
WATER 6 ELECTRICITY COSTS
3,034
3,254
1,349
1,349
1,504
1.427
1,504
1.504
1,659
1,814
Water Cost
21,671
70.000
1,814
5,000
1,659
5,000
51000
5,000
7,000
7,000
Two
7,000
7,000
51000
51000
5,000
Electricity Pumping Costs
8,034
8.254
8,349
8,349
8.504
8,427
9.504
6,504
6,659
6,814
TOTAL WATER AND ELECTRIC COST
91,871
6.814
6.659
134,282
1....
2T8,88.
1a4",o
131,707
126,242
125.434
122,W/
123,W4
t21,38a
125,t02
TOTAL COURSE MAINTENANCE EXPENSES
1701,041
129,687
C li
N
00 18
2009-2010 ANNUAL PLAN
SllverROok Resort
Projections - July 2009 to June 2010
RUN DATE: E Mnr- 01:02 PM
PREPAREDDY: L=stvirkGKMeugemmt
G B A DEPARTMENT -67
TOTAL
JUL.
AUG.
SEP.
OCT.
NOV.
DEC.
JAN.
FEB. I
MAR.
APR.
MAY I
JUN.
SALARIES AND BENEFITS
206,256
17,186
17,188
17,188
17,188
17,188
17,188
17,188
17,188
17,188
17.188
17,188
17,188
Salaries and Wages
25,679
2,140
2,140
2,140
2,140
2,140
2.140
2,140
2,140
2,140
2,140
2,140
2.140
Payroll Taxes
11,777
981
981
981
981
981
981
981
981
981
981
981
981
Workers' Compensation
2,160
180
180
180
180
180
180
ISO
180
180
180
180
180
Employee Meals
17,496
1,458
1,458
1.458
1,458
1,458
1,458
1.458
1,458
1,458
1,458
1,458
1,458
Health Insurance
263,368
21,947
21,947
21,947
21,947
21,947
21.947
21,947
21,947
21,947
21,947
21,947
21,947
TOTAL SALARIES AND BENEFITS
REPAIRS AND MAINTENANCE
100
100
100
100
700
100
100
100
100
100
100
100
Equipment Repair
1,200
100
100
100
100
100
100
100
100
100
TOTAL REPAIRS AND MAINTENANCE
1,200
100
700
100
OTHER EXPENSES
1,500
125
125
125
125
125
125
125
725
125
125
725
125
Office Supplies
3,200
0
100
100
100
100
400
400
400
400
400
400
400
Printing/Stationary
75
75
75
75
75
75
75
75
75
75
75
Postage
900
75
0
0
500
500
500
500
200
200
200
0
0
0
Recruiting /Relocation
2,600
SO
50
200
ISO
150
50
50
500
50
Dues and Subscnpbons
1,600
50
0
200
50
50
50
50
50
50
Freight l Delivery
600
50
50
50
50
50
SO
0
0
100
0
200
Soo
200
Travel
I'm
2,600
0
100
100
100
0
100
0
100
0
100
100
1.500
100
100
100
100
100
Entertainment & Promotion
4,800
400
400
400
400
400
400
400
400
400
400
400
400
Auto Expense
4,200
350
350
350
350
350
350
350
350
350
350
350
350
Equipment Rental(Copier/Storage)
100
100
100
100
100
100
100
100
100
Non -Capital Equipment
900
0
0
75
75
75
75
75
75
75
Uniforms
1,050
4,800
75
400
75
400
75
400
150
400
150
400
400
400
400
400
400
600
400
Professional Fees (I.T. &Safety Fees)
200
200
200
200
200
200
200
200
200
200
Seminars/Training
2,400
200
550
200
550
550
550
550
550
550
550
550
550
550
550
Payroll Processing
6,600
10,800
800
800
800
800
800
800
2,000
800
800
800
800
800
Computer Supplies (POS Support Fees)
90
90
90
90
90
90
90
90
Bank & ADP Fees
1,080
90
90
90
90
100
100
100
100
100
100
100
100
100
Miscellaneous
1,200
100
100
100
TOTAL OTHER EXPENSES
51,530
3,365
3,515
4,215
4,140
4,140
4,515
6,765
4,265
4,065
4,065
4,815
3,985
318,398
25,412
25,562
26,262
26,187
26,187
26,562
28,812
26,312
26,112
26,112
26,862
26.012
TOTAL G8AEXPENSES
Uniforms- Benefit to be shared betvreen GM & Controller
Entertainment & Promotion- GM promoting property for potential clients
Cu 19
N
CD
2009.2010 ANNUAL PLAN
SltverRock Resort
Pmjectlons • Jul 2"as to June 2010
MARKETNG S Mer-09 06:41 AM
PREPAREDBY: Lmdmerk Golrsia.w.mt
MARKETING DEPARTMENT• 66 1 TOTAL I JUL. I AUG. I SEP. OCT. NOV. DEC. 1; i I FEB. I MAR. I APR. I MAY I JUN.
RI
30,000
2,500
2, 500
2,500
2, 500
2,500
2, 500
2,500
2,500
2, 500
2,500
2,500
2,500
Salaries and Wages
3,735
311
311
311
311
311
311
311
311
311
311
311
311
Payroll Taxes
1,713
143
143
143
143
143
143
143
143
143
143
143
143
Workers Compensation
60
60
60
60
60
60
60
60
60
Employee Meals
720
60
60
60
331
331
331
331
331
331
331
331
331
Health Insurance
3,972
331
331
331
TOTAL SALARIES AND BENEFITS
M, 140
3,345
3,345
3.345
3,345
3,345
3,345
3,345
3,345
3,345
3,345
3,345
3,345
OTHER EXPENSES
Office Supplies
Printing I Stationary
Postage
Contract Services Web Page
Dues and Subscriptions
Uniforms
Telephone
Civet, Community and Trade Show
Public Relations
Promotions I Meals
Promotion - (Media, Vendor Days, etc
Advertising (Ad Purchases)
Collateral Material -(Yrd Skis, Rack Cps, Slam Brochures)
Miscellaneous
TOTAL OTHER EXPENSES
TOTAL MARKETING EXPENSES
1,200
100
100
100
100
100
100
100
100
1W
100
100
100
4,425
0
0
200
3,000
200
200
200
125
125
125
125
125
600
50
50
50
50
50
50
50
50
50
50
50
50
2,100
175
175
175
175
175
175
175
175
175
175
175
175
735
0
0
0
0
0
0
35
400
300
0
0
0
600
0
0
0
300
50
50
50
50
50
50
0
0
1,200
100
100
100
100
100
100
100
100
100
100
100
100
2,926
75
75
75
750
750
750
75
75
75
75
75
75
6,500
0
0
500
500
4 000
500
500
500
0
0
0
0
300
25
25
25
25
25
25
25
25
25
25
25
25
700
0
0
0
5o
50
50
300
50
50
50
50
50
1115,984
2,137
5,227
16,207
11,387
19,877
21,577
27,937
26,777
21,127
18,477
8,477
6,777
9,000
0
0
0
2,500
1,000
0
2,500
500
500
500
1,000
500
350
0
0
0
0
M
50
50
50
50
50
50
216,619
2,662
5,752
17,432
18,937
26,427
23,627
32,097
28,977
22,727
19,777
10,227
7,977
266,759
6,007
9,097
20,777
22,282
29,772
26,972
35,442
32,322
26,072
23,122
13,572
11,322
PfonlotlpnlMeals - Oft property events (Chamber Mixers, Rotanes and
entertaining potential clients)
PromotioNMedialVendor Days -Rad,01TV Onsite Broadcasting
Vendor Days - ShoW casing property in exchange for positive publicly
co
w
O 20
2009-2010 ANNUAL PLAN SllverRock Resort MAREETING zs.Mm-m 08:41 AM
PTectlons - Jul 2009 to June 2010 PRTAREDBY: Landmark GUDManagement
TEMPORARYCLUBHOUSE-800 TOTAL JUL. AUG. SEP. OCT. NOV. DEC. TAN. FEB. MAR. APR. MAY JUN.
SUPPLIES AND MATERIALS
Supplies
4,800
400
400
400
400
400
400
400
400
400
400
400
400
Expendable
4,300
400
400
400
400
400
400
400
400
400
400
400
400
TOTAL SUPPLIES AND MATERIALS
REPAIRS AND MAINTENANCE
200
200
200
200
200
200
200
200
200
200
200
200
Building Structures
2,400
4,800
400
400
400
400
400
400
400
400
400
400
400
400
Restaurant Repairs
Repair
4,800
400
400
400
400
400
400
400
400
400
400
400
400
Equipment
TOTAL REPAIRS AND MAINTENANCE
12,000
1,000
1,000
1,000
1.000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
OTHER EXPENSES
22,500
1,825
1,825
1,825
2,425
1,825
1.825
1,825
1,825
1.825
1,825
1,825
1825
Contract Serves Cleaning
12,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
Telephone
3,800
317
317
317
317
317
317
317
317
317
317
317
317
Cable -Roadrunner
2,400
200
200
200
200
200
200
200
200
200
200
200
200
Water
2,400
200
200
200
200
200
200
200
200
200
200
200
200
Sewer
1,200
100
100
100
100
100
100
100
100
100
100
100
100
Safety Equipment
3,600
300
300
300
300
300
300
300
300
300
300
300
300
Natural Gas
2,600
100
100
100
100
100
100
1,500
100
100
100
100
100
Flowers and Decorations
98,400
8,200
8,200
8,200
8,200
8,200
8,200
8,200
8,200
8,200
8,200
8,200
8,200
Building Sammy(Rovmg Patrol)
2,400
200
200
200
200
200
200
200
200
200
200
200
200
Miscellaneous
TOTAL OTHER EXPENSES
151,300
12,442
12,442
12,442
13,042
12,442
12,442
13,842
12,442
12,442
12,442
12,442
12,442
TOTAL CLUBHOUSE EXPENSES
16,100
13,842
13,842
13.1 42
1,442
:1 ;i
13,84E
15.242
13,842
1;i :
13.842
13,842
13,842
Expendable Supplies made up of Locksmdh, Trashbags, Lightbulbs, Mats,
Items related to Maintenance of Clubhouse
co
co
21
2009.2010 ANNUAL PLAN SllverRock Resort nun DATE: m-4Pr.n9 le"Am
Projections- July 2009 to June 2010 PREPAREDBY l do GuV.......I
MIS DEPARTMENT - 980 & 990 TOTAL I JUL. I At SEP. I OCT. I NOV. DEC. JAN. FES. MAR. I APR. MAV JUN.
MISC OTHER EXPENSES
90,000
25,987
22.394
10.794
15,661
(1,524)
11,445
(383)
(2,340)
(10,090)
(6,601)
5,359
19,299
Management Fee - Fixed
598
6,495
5,153
4.422
9.001
10.724
8.806
5,433
2.942
FF&E Reserve (2.0%)
69,610
1,728
1,446
2,863
3.500
3.500
3,500
3,500
3,600
3,500
3,500
3,500
General Liability Insurance
42,000
3.500
3,500
3,500
3.500
Property Taxes - Regular ($ISM @ 1.25%)
0
0
0
0
Personal Property Taxes
20,000
20,000
0
0
0
0
0
0
0
0
211,610
51.215
27,341
17,157
19,759
8,471
20,098
7,539
10,160
4,134
5,705
14,292
25,740
LEASE EXPENSES
11,581
11,581
11,581
11.581
11,581
11,581
11,581
71,581
71,581
Gott Cart Leases
138,972
77,581
71581
11,581
600
600
600
600
600
600
600
600
Trailer Leases
7,200
600
600
600
600
0
0
0
Computer l Software Lease
8,232
1,372
1,372
1,372
1,372
1,372
1,372
0
0
0
7,400
7.400
7.400
7,400
GPS Lease (Up -Link)
88,800
7,400
7,400
7,400
7,400
7,400
7,400
7.400
7,400
189,000
16,500
16,500
16,500
16.500
16.500
16,500
15,000
15,000
15,000
15,000
15,000
15,000
Golf Course Maintenance Equipment Leases
432.206
37,45J
37,453
37,653
17,453
37,453
37,463
34,581
34,581
34,681
34,581
34,581
34,581
CO
w
N
22
20094010 ANNUAL PLAN si ndtoel,.. RUN DATE: 26-Mm,49 08.41 AM
Projections -July men m Jane" I- PREPAREDBV: Landmark Coif Management
FOOD 6 BEVERAGE DEPT-62
TOTAL
JUL
1 11
SEP.
OCT.
NOV.
OEC
JAN
FEB.I
MAR.
APR. I
MY
JUN.
FOOD REVENUE
TOTAL NUMBER OF ROUNDS
39,150
2,150
1,800
3,100
500
4,000
3,450
2,500
4,700
5,800
5,200
4,000
2,150
RIL ROOMTERlRA
AVERAGE FOOD REVENUE PER ROUND
$4.26
$300
$300
$450
$375
$450
$390
$900
P50
$425
$400
$375
$300
TOTAL SNACK SHOP FOOD REVENUE
168,830
6,450
5,400
13,950
1.875
18.000
13,455
22,500
21,150
23,800
20,800
15,000
6,450
REVERAGECARTS
AVERAGE FOOD REVENUE PER ROUND
$2.03
$150
$125
$125
$225
$375
$240
$350
$220
$200
$175
$125
$125
TOTAL BEVERAGE CART FOOD REVENUE
80.833
3.225
2,250
3,0]5
1,125
15,000
8,280
B,750
10,340
11,200
9.100
5,000
2,668
AVERAGE FOOD$ PER ROUND
$6.29
$450
$425
$575
$600
$825
$630
$1250
$670
$625
$575
$500
$425
BEVERA- REV N
TOTAL NUMBER OF ROUND$
39,150
2,150
1,800
3,100
500
4,000
3,d50
2,500
4,700
5,600
5,200
6,000
2,150
-RII I ROOMTERM
AVERAGE BEVERAGE REVENUE PER ROUND
$2.38
$150
$150
$200
$250
$225
$200
$500
$225
$300
$300
$175
$175
TOTAL SNACK SHOP BEVERAGE REVENUE
95,513
3,225
2,]00
8,200
L250
9,000
Q900
12,500
ID,5]5
16,800
15,600
TOM
3.]83
465]%
BEV RF AGE CAR<
AVERAGE BEVERAGE REVENUE PER ROUND
$2.71
$200
$200
$200
$200
$200
$200
$400
$300
$300
$300
$375
$375
TOTAL BEVERAGE CART BEVERAGE REVENUE
109,563
4,300
3,600
6.200
1.000
6,000
8,900
10,000
14,100
16,800
15,600
15,000
B4Ofi3
AVERAGE BEVERAGE$ PER ROUND $
534 %
11.38
$350
$350
$400
$450
$425
$400
$900
$525
$600
$600
$550
$550
w
Co 23
w
2009-2010 ANNUAL PLAN
SllwiPeek noon RUN DATE: 2f-MarA9 08:41 &M
Proictinm- July 1009 to Jum"Is PREPAREDBY: Landmark Golf Mnn.Brmrnt
FOOD BEVERAGE DEPT-62
TOTAL
JUL.
AUG
SEP.
OCT.
NOV
DEC
JAN.
FEB.
MAR.
APR
MAY
JUN.
Snack Shop]ferm. Food
168,830
6,450
5,40E
13,950
1,875
181000
13.455
22,500
21,150
23,800
20,800
15,00E
5,000
6,45E
2.688
Beverage Cad Food
80,833
3,225
2,250
3,875
1,125
15,000
8,280
8,750
10,340
11,200
9,100
Other Food Income
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Non -Taxable Tournament Site Fees
0
0
0
0
0
0
0
0
0
0
0
0
0
More Non -Taxable Site Fees (Weddings)
12.05
0
0
2,350
7,060
3.085
36,085
21,735
31,25E
31,49E
35,00E
29,90E
20,00E
9,138
TOTAL FOOD REVENUE
662.158
9,675
7,650
20.175
10.060
BEV R - REV NU
Snack ShopRenace Bear& Wine
Snack ShoplTerrace Sodas
Beverage Cad Beer E Wine
Beverage Cart Sodas
TOTAL BEVERAGE REVENUE
TOTAL FOOD &BEVERAGE REVENUE
COS - Food (37%)
COS - Bear & Wine (25%)
COS - Sodas (27%)
TOTAL COST OF SALES
GROSSPROFR
Salanes and Wages
Payroll Taxes
WOAers' Compensation
Employee Meals
Health Insuranw
TOTAL SALARIES AND BENEFITS
JPPLJES AND MATERIALe
Expandable Supplies
Bar Utensils
Menus, Napkins and Placemats
TOTAL SUPPLIES AND MATERIALS
Equipment Repair
TOTAL REPAIRS AND MAINTENANCE
OTHERSES
Office Supplies
Phone
Equlpment Rental
Non -Capital Equipment
Uniforms
Laundry and Linen
Lease Payment
Bank Fees
Seminars J Training
Cleaning Supplies
Licenses and Permits
Miscellaneous
TOTAL OTHER EXPENSES
TOTAL EXPENSES
TOTAL FOOD 6 BEVERAGE PROFIT 11-wr)
47,756
1,613
1,350
3,10E
625
4,500
3,450
6,250
5,288
8,40E
7.800
3,500
1.881
47,756
1.613
1.350
3.100
625
4.500
3,450
6.250
5,288
8,60E
T,800
3,50E
1,881
54,701
2,15E
1,800
3,100
500
4,00E
3,450
S,o00
7,050
8,400
7.60G
T500
4,031
54,781
2,15E
1,80E
3,100
500
4,00E
3,450
5,00E
7,050
8,400
7,800
7,500
4,031
2OK0�6
7,525
6,300
12,40
2,250
17,00E
13,80E
22,
24,fi]5
33,fi0
31,20E
22,00E
11,625
467 2
17,200
13,85E
32,515
12,31E
5],085
35,53
53,T5
SQ18
68,fi00
61,1E
62,00E
20.98
92,375
3,58E
2,831
6,595
1,110
12,210
8,042
11,563
11,651
12,950
11,063
7,400
3,381
25,634
941
788
1.550
281
2.125
1,725
2,813
3,084
4,200
3,90E
2,750
1,478
27,685
1,016
851
1,674
304
2,295
1,863
3,038
3,331
4,536
4,212
2,970
1,596
14$695
5,536
4,489
9, 19
1,695
16,630
11.630
17,413
18,067
21.686
1 ,175
1 ,120
6.455
1,5]e
H.
1
,455
.338
. 10
188,074
15.147
15,147
16.369
8,558
16,107
16,292
16763
16,763
16,903
16,903
16,578
16,543
24.280
1.956
1.956
2.113
1,105
2.079
2.103
2,164
2.164
2.182
2.182
2,140
2.136
10,739
865
865
935
489
920
930
957
957
965
965
947
945
6,960
640
AO
NO
600
600
fi0u
NO
800
600
6.
3,310
e.
3,310
SCO
2,979
38.396
2,979
2,979
2,979
3.310
3,310
3,310
3.310
3,310
3,310
668,
21,487
21,487
22,936
14,062
23,011
23,236
23,794
23,794
23,960
23,96E
23.575
23,142
5,400
300
300
300
300
600
No
600
600
600
No
300
300
1.250
150
100
100
100
100
100
100
100
100
100
350
100
350
100
350
3,825
175
175
175
500
250
250
550
350
350
10,419-
625
575
STS
900
950
950
1,2W
1,05E
1,05E
1,05E
]50
750
2,400
200
200
200
200
200
200
200
200
200
200
200
200
2,"0
200
200
200
200
200
zoo
200
zoo
200
zoo
200
200
1,50E
100
100
100
250
250
100
100
100
100
100
100
to
840
TO
109
70
109
10
109
70
109
TO
109
To
109
70
109
70
109
TO
109
TO
109
TO
109
TO
109
1,308
600
50
50
50
50
50
50
50
50
50
50
50
50
3,050
150
150
150
650
150
400
500
600
1So
400
150
dust
150
400
550
600
1So
400
150
400
4,650
12,000
400
500
400
500
400
500
250
1.500
1,500
1,500
1,500
1,500
1,500
500
500
500
4.020
336
335
335
335
335
335
335
335
335
335
335
25
335
25
750
250
250
25
250
250
250
25
250
25
250
25
250
25
346
25
350
25
350
25
350
350
350
3,596
900
6,400
1,500
5,500
125
125
125
125
125
125
125
125
125
125
125
125
60,214
7,839
2.114
2,339
3.614
3,264
3,46E
3,21E
3,214
4,114
2,614
2,214
2,214
30,151
26,W6
26,05E
18,]]6
2T,431
2],850
28,4 4
28,258
29,32
2].624
26739
2fi,306
1
14,8
4
1
83
41
Supplies Expendable is made up of Smalhsares, Papergoods, First -aid
Undorms- Each employee receives 4 shirts, 1 hat per season
co
W
24
SilverRock Resort
2009-2010 Marketing Plan Narrative
OBJECTIVE: To expand brand awareness for SilverRock Resort, promote
the Arnold Palmer Classic Course as a premier golf course in the Coachella
Valley and increase golf and golf -related revenues.
The July 2009-June 2010 Marketing Plan is built around an annual
Marketing Budget of $256,759. The Marketing Plan includes: advertising
and promotions, collateral materials, civic and community networking,
public relations, golf/consumer trade shows, and internet websites and e-
mail marketing.
ADVERTISING and PROMOTIONS
Advertising and promotions are targeted for La Quinta Residents and
tourist/resort golfers through advertising and media coverage in local,
regional and Southern California golf and travel publications. Advertising
consists of local newspaper, golf and travel magazines, regional directories,
local television and area radio. Advertising is budgeted at $185,984 for
2009-2010.
Newspaper advertising is placed in The Desert Sun with primary emphasis
on the sports enthusiasts with weekly "ear ads" appearing on the front page
of the Sports Section; ear ads are visible to all readers of the paper.
Newspaper advertisement makes up 15% of the Marketing Budget. Special
promotions are designed, as needed by season, and placed in various print
advertisements.
Magazines and directories consist of local and regional magazines, yellow
pages and golf -related directories. These ads vary from full page to quarter
page ads and are full color. Magazines and directories compose over half
(65%) of the advertising budget.
Television commercials (30 seconds) are placed on all three (3) local
network affiliates (CBS2, KESQ3-ABC, KMIR6-NBC) and Time Warner
cable stations. Local radio is used for 30-second spots and specific
promotions. TV and radio ads make up 20% of the advertising budget.
25 335
COLLATERAL MATERIALS
Rack cards, scorecards, and information packets presenting SilverRock
Resort are used as marketing tools for SilverRock Resort. An emphasis will
be placed upon SilverRock's participation in the Bob Hope Chrysler Classic.
Printed material will be produced, as needed, to promote SilverRock Resort
as a Home Course of the Bob Hope Chrysler Classic.
CIVIC AND COMMUNITY NETWORKING AND TRADESHOWS
SilverRock Resort is positioned as a community -friendly golf facility and is
committed to developing strong relationships with community organizations
such as the La Quinta Chamber of Commerce and various local service
organizations.
At various venues locally and around Southern California, trade shows and
expos are held that provide an opportunity to promote SilverRock Resort.
These trade shows and expos are focused on tourism, golf and golf
equipment/apparel, recreation, weddings and other related industries and
businesses.
TOURNAMENTS & GROUP OUTINGS
A continued concentrated effort to attract corporate and group outings will
be positioned through various networking opportunities. Tournament
business represents a large amount of outside play and is vital to
SilverRock's success.
JUNIOR GOLF
SilverRock will continue to support local Junior Golf by offering various
Summer Junior Camps, Junior Rates and being a host course for the La
Quinta High School Boys Golf Team.
INTERNET WEBSITES AND E-MAIL MARKETING
A benefit of memberships in selected local Chambers of Commerce and the
Convention and Visitors Authority is access to cross -marketing
opportunities through website links to SilverRock Resort.
E-mail database marketing is targeted to consumer e-mail addresses that are
collected daily through comment cards, tee -time bookings, selected websites
and the La Quinta Resident renewal process. This e-mail database is used to
send e-mail blasts promoting SilverRock Resort and/or to offer specials
during slower days of the seasons in an effort to maximize tee sheet
utilization.
26 336
SilverRock Resort -Arnold Palmer Classic Course
GOLF RATES 2009-2010
Reservation Type
Book 90 Daysl
Public
Public Twi
Replay (Booked After Rnd)
Bock 3 Days!
La Ownta Resident
U ou:ma Revdmt caaat(20%0 pcclea rain)
Book 990ays1
Wholesale
Wholesale Twilight
tFock 1 Da
PGA PAID
Junior Rate (Before 2 00 p m.)
Junior Rate (After 2 00 p.m.)
(Book 1Da
2009
2009
Julyi-SePL20
July
1-sept 20
n•Thu
n
$ 55.00
$
65.00
$ 40.00
$
50.00
$ 25M
$
25.00
$ 30.00
$ 30,00
$ 44.00
$ 52.00
Is 68.00
$ edoo
$ 50,W E 60.00 E 7S,W $ 65.W
$ W.00 $ 35.W $ 50.00 $ 60.W
E 25.001
$ 25.00
$ 25.
25.00
$ 10.Ot100
$$ 10.00
$ 25.W
$ 25.00
$ 1-00
$ 25.00
E 15.00
1 $ 16A0
n4 Fri
ra tr
rt to
2010
2010
Dec. 264r.30
Dec. 26-A r.30
M n-Th M
Fd-Su
$ 165.00
$ 165.00
$ 95.00
$ 95.00
$ 50.00
$ 50.00
$ 55.00
$ 55.00
Is 132.00
1$ 132.00
3123/2009
2010
2010
uJ0ns30
May 1-Junem
$ 86.00
$ 105.00
$ 6540
$ 76.01)
$ MOD
$ 35.00
$ 45.00
1 $ 46.00
$ 66.0
$ 64.00
Is 135.00 $ 135.00 1 $ 75.00 i 85.00
Is 75.W $ 75.00 $ 40.00 $ 55.W
35.00
$ 25 DO
$ 25.00
$ 1500
$ 15.W
S 25.00
$ 25.00
25
fi .
$ 25W
$ 152,W09
$ 15.00
Stand By Golf Ratesto varybasedupanactualbookmgs Rates to vary based upon actual bookings Rates to vary based upon actual bookings Rates to vary based upon actual bookings Rates to vary based upon actual broke,
(Book Up to 1 Year)
Groups(13.) Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates Negotiated Rates NegouatedRates Negotiated Rates Negotiated Rates NegotiatedRales
" Juniors are 17 and under
' All rates to include green fee, golf cart limited amount of range balls prior to round except golf cart for Juniors
` Non golfers -ride alongs-must abide by dress code, riders permitted based upon availability at a rate of $25 per cider
' Gry Employees -Prevailing Resident Rates
OTHER FEES
Range Not Plavino
Rate/Fee
1 Hour
$
10.00
All Day Range Fee
$
25.00
Rental Clubs
$
45.00
Handicap Membership
$
45.00
Golf Lessons
1 Hour
$
75.W
112 Hour
$
50.00
W
W 27
SILVERROCK RESORT
ANNUAL PLAN
2009-2010 Bob Hope Assumptions
OPERATIONAL EXPENSES
Revenue: It is assumed that the golf course will close for public play on
Sunday, January 17, 2010 for the Bob Hope Chrysler Classic and reopen for
play on Sunday, January 24, 2010. The golf course will be closed for a total of
seven (7) days per the tournament contract. This loss of seven (7) days of
revenue has been factored into the 2009-2010 Annual Plan for SilverRock
Resort and amounts to a loss of approximately $150,000 in revenue and 1,500
rounds of golf. Any additional days of course closure will impact the revenue
budget for the month of January 2010.
Wages: It is assumed that the SilverRock Resort golf course maintenance crew
of 30 employees will work an additional 41 hours of overtime per person in the
month of January to ensure PGA Tour course standards. Also, additional
payroll taxes and workers compensation insurance will be an added expense as
a result of the extra hours worked.
Supplies and Materials: Two (2) extra fertilizer applications (December and
January) will be needed to ensure top quality turf conditions. Additional
seasonal flowers and plants will be added at the entrance and clubhouse area.
Also, additional sand will be required to ensure all sand bunkers on the course
are consistent and are in compliance with PGA Tour standards. Additional cool
season seed may be required in order to be in compliance with PGA Tour
standards; a heavier seed rate will be used when overseeding the fairways, tees
and greens in the fall of 2009. If there are any areas of the course that do not
meet PGA Tour standards, those areas must be sodded prior to the tournament.
Other Expenses: Additional maintenance equipment may be rented short term
to get the course ready for PGA Tour standards.
28 338
W
CID
2009-2010 ANNUAL PLAN Sll—rRock RasoO RVHp4Te x6M.Ma ai 4: Pm
Pro actlana-Jul 2009 to Jane 2010 PR6PARCD 9Y Wamna coltm.n.aemmi
SUPPLEMENTAL BOB HOPE EXPENSES
Salanes and Wages
9
0
0
0
0
0
0
0
0
0
0
0 0
Overture Hourly Wages(41 hours at 30 employees)
15,000
0
0
0
0
0
0
15,NO
0
0
0
0 0
Payroll Taxes
1,868
0
0
0
0
0
0
1,868
0
0
0
0 0
WoMem'Compensahon
571
0
0
0
0
0
0
571
0
0
0
0 0
TOTAL SALARIES AND BENEFITS
17,09
0
0
0
0
0
0
17,439
0
0
0
0 0
SUPPLIES AND MATERIALS
F.61u,.r
22,000
0
0
0
0
0
11,000
11,000
0
0
0
0 0
Fl.am1P1ants
2,000
0
0
0
0
0
2,000
0
0
0
0
0 0
SandlBunkar
30,000
0
30,000
0
0
0
0
0
0
0
0
0 0
Seed
25,000
0
0
0
0
25,000
0
0
0
0
0
0 0
Sod
6,000
0
0
0
0
2,000
4,000
0
0
0
0
0 0
TOTAL SUPPLIES AND MATERIALS
85,000
0
30,000
0
0
27,000
17,000
11,000
0
0
0
0 0
OTHER EXPENSES
Eewpment Rental
14,200
0
0
0
0
0
0
14,200
0
0
0
0 0
TOTAL OTHER EXPENSES
14,200
0
0
0
0
0
0
14,200
0
0
0
0 0
TOTAL COURSE MAINTENANCE EXPENSES
116,639
0
30,000
0
0
27,000
17,000
42,639
0
0
0
0 0
P44
2009-2010 ANNUAL PLAN SllverRock Resort RUN DATE: 26Mer-09 09:24 AM
Projections-Ju 2009 to June 2010 PREPARED BY: Landmark Golf Management
Front Entrance Landscaping TOTAL JUL. I AUG. I SEP. I OCT. I NOV. I DEC. I JAN. I FEB. I MAR. I APR. I MAY I JUN.
Employee Count
Landscapers 6 8.26 2 2 2 2 2 2 2 2 2 2 2 2
SALARIES AND BENEFITS
Salaries and Wages
34,320
2,860
2,860
2,860
2,860
2,860
2,860
2,860
2,860
2,860
2,860
2,860
2,860
Payroll Taxes
4,272
356
356
356
356
356
356
356
356
356
356
356
356
Workers' Compensation
3,432
286
286
286
286
286
286
286
286
286
286
286
286
Employee Meals
0
0
0
0
0
0
0
0
0
0
0
0
0
Health Insurance
4,512
376
376
376
376
376
376
376
376
376
376
376
376
TOTAL SALARIES AND BENEFITS
46,536
3,878
3,878
3,878
3,878
3,878
3,878
3,878
3,878
3,878
3,878
3,878
3,878
SUPPLIES AND MATERIALS
Fertilizer
1,800
150
150
150
150
150
150
150
150
150
150
150
150
Flowers/Plants
1,500
0
0
0
750
0
0
0
0
0
0
750
0
Pesticides
1,200
100
100
100
100
100
100
100
100
100
100
100
100
Seed
Soo
0
0
0
500
0
0
0
0
0
0
0
0
Miscellaneous
11200
100
100
100
100
100
100
too
100
100
100
100
100
Uniforms & Linenrrowels
360
30
30
30
30
30
30
30
30
30
30
30
30
Irrigation Systems
11200
100
100
100
100
100
100
too
100
100
100
100
100
TOTAL SUPPLIES AND MATERIALS
7,760
480
480
480
1,730
480
480
480
480
480
480
1,230
480
Total Front Entrance Landscaping
64,296
4.358
4,358
4,358
6,608
4,358
4,368
4,358
4.358
4,368
4,358
6,108
4,368
w
30
OF T1�
COUNCIURDA MEETING DATE: April 21, 2009
ITEM TITLE: Consideration of a Contract Extension for
Two Years with HF&H Consulting, LLC for AB 939
Services for Fiscal Years 2009-2010 and 2010-201 1
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Authorize the City Manager to sign a two year contract extension with HF&H
Consulting, LLC for AB 939 waste and recycling services for Fiscal Years 2009-2010
and 2010-201 1 in an amount not to exceed $45,000 for each year.
FISCAL IMPLICATIONS:
The City Manager's Department Management Services Division has included $45,000
in the Fiscal Year 2009-2010 Preliminary Budget for AB 939 consultant services,
account number #101-1004-413.33-22. For comparison, the contract amount for
Fiscal Year 2008-2009 was $88,000 and Fiscal Year 2007-2008 was $84,000. This
represents a General Fund savings of $43,000, which will be realized if Alternative 1 is
selected.
CHARTER CITY IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
On May 5, 1998, the City Council approved an agreement (subsequent to a Request
for Proposal process) with Hilton, Farnkopf & Hobson (HF&H) Consulting, LLC to
perform services as the City's AB 939 consultant, and Council has approved contract
extensions each year since 1998. The current contract will expire on June 30, 2009
and staff has determined that there are two alternatives available:
341
Two -Year Extension
A two-year contract extension would provide for a reduced Scope of Services with
HF&H and would bring a significant portion of the AB 939 related services in-house
thereby providing significant savings in Fiscal Year 2009-2010 of $43,000 in the
General Fund. Since the franchise agreement with Burrtec Waste and Recycling
Services, LLC (Burrtec) allows for reimbursement of administrative costs incurred
related to AB 939 compliance, programs and services, this would be an effective
method to offset a significant portion of staff salary expense incurred by the General
Fund. This alternative will also allow City staff to utilize HF&H's expertise in
transitioning AB 939 services in-house. HF&H has been a valuable and cooperative
partner and has a history and knowledge of La Quinta and Burrtec and this familiarity
has produced positive results.
AB 939 waste and recycling consulting services are a vital part of program
implementation to ensure the City's compliance with the State's AB 939 mandate.
The proposed reduced Scope of Services provides for a division of activities/programs
relating to monitoring of current and newly implemented programs, as well as
monitoring the City's waste contract.
The Scope of Services (Attachment 1) has been included to show the proposed
division of activities/programs between City Staff and HF&H and includes the following
activities/programs: 1) on -going maintenance activities; 2) AB 939 reporting and other
compliance activities; 3) publicity and public education coordination; 4) recycling
coordination at large venues and special events; 5) residential non -controlled
medication collection program research; 6) restaurant food waste program review (one-
time program in FY 2008-2009); 7) commercial recycling program monitoring; 8)
regional meetings attendance and reporting; 9) franchise administration/contractor
compliance; 10) review of AB 939 fees and franchise fees; and 1 1) construction and
demolition debris diversion program monitoring. Future one-time programs such as the
restaurant food waste program would be handled in-house by City staff. The City's
waste hauling and recycling contract requires Burrtec to reimburse the City for all costs
associated with implementation and monitoring of their contract.
Request for Proposals
As an alternative, staff may prepare a Request for Proposals (RFP) to invite
applications for AB 939 waste and recycling services for Fiscal Year 2009-2010 in an
amount not to exceed $45,000.
The proposed RFP document to obtain AB 939 waste and recycling consulting services
is provided as Attachment 2. If this alternative was selected by City Council, the City
Manager, or his designee, would appoint a Selection Committee consisting of the
following members: Bret Plumlee, Assistant City Manager — Management Services,
Doug Evans, Assistant City Manager — Development Services, Tom Hartung, Building
342
and Safety Director, and Oscar Santana, Management Analyst. If the City Council
wishes to appoint a different Selection Committee, the Committee would be subject to
the Brown Act unless the Committee consists solely of two council members.
Contingent upon City Council authorization to distribute the RFP on April 21, 2009,
the following represents a timeline on how the process would proceed:
City Council approves RFP document April 21, 2009
Staff issues RFP April 22, 2009
Proposal Due Date May 13, 2009
Selection Committee Reviews Proposals May 18, 2009
City Council Consideration of Recommendations June 2, 2009
City Council Approval of Contract June 16, 2009
If a new consultant is selected, it will likely take more time for the consultant to
become familiar with the City and the Burrtec franchise agreement and will also reduce
the possibility of performing as many of the tasks listed in Attachment 1 within the
allocated budget of $45,000.
City staff has discussed Section 1 1.2, "Contractor's Consideration Administrative Cost
Reimbursement" in the Solid Waste and Recycling Franchise Agreement between
Burrtec and the City. This section requires Burrtec to reimburse the City for
administrative costs. The City's interpretation of this section is that it can submit for
reimbursement of staff time in addition to consultant time for administrative expenses
related to this agreement, and Burrtec has stated they are fine with this interpretation.
City staff is seeking City Council's approval to consider extending the contract with
HF&H for two years, thus allowing for a more efficient transition of AB 939 waste and
recycling services in-house and achieving a significant General Fund savings.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Authorize the City Manager to sign a two year contract extension with HF&H
Consulting, LLC for AB 939 waste and recycling services for Fiscal Years 2009-
2010 and 2010-201 1 in an amount not to exceed $45,000 for each year; or
2. Do not authorize the City Manager to sign a two year contract extension with
HF&H Consulting, LLC for AB 939 waste and recycling services for Fiscal Years
2009-2010 and 2010-201 1 in an amount not to exceed $45,000 for each year;
or
343
3. Authorize staff to distribute a Request for Proposals for AB 939 waste and
recycling services for Fiscal Years 2009-2010 and 2010-201 1 in an amount not
to exceed $45,000 for each year; or
4. Do not authorize staff to distribute a Request for Proposals for AB 939 waste
and recycling services for Fiscal Years 2009-2010 and 2010-2011 in an
amount not to exceed $45,000 for each year; or
5. Provide staff with alternative direction.
Respectfully submitted,
—L�LCL // lel�
Bret M. Plumlee,
Assistant City Manager — Management Services
Approved for submission by:
l
Thomas P. Genovese, City Manager
Attachments: 1. Scope of Services
2. Request for Proposals for AB 939 Waste and Recycling
Services
344
Attachment 1
Scope of Services
City of La Quinta and HF& H Consultants
Division of Activities/Programs
Responsibility
Activity
HF&H
City
Consultants
Staff
On -going maintenance activities:
HF&H
• Track solid waste legislation, regulations, California Integrated Waste
Management Board (CIWMB) policy decisions, and other solid waste
issues pertinent to the City;
• Discuss key legislative and regulatory developments with City staff
during our regularly scheduled meetings;
• Provide solid waste liaison assistance to residential and businesses;
• Legislative and regulatory updates during regularly scheduled
meetings;
• Letters of support or opposition to pending legislation or regulations, if
requested by the Assistant City Manager;
• Written summaries of any technical assistance provided;
• List of on -going maintenance activities included in the monthly status
reports.
Franchise administration/contractor compliance:
HF&H
• Review annual rate adjustment;
• Review monthly and annual reports submitted by Burrtec;
• Verify accuracy of AB 939 and franchise fee calculation;
• Monitor reported trends in refuse, recyclable and green waste
quantities collected;
• Coordination and attendance at six meetings with City staff and
Burrtec, including preparation of meeting agenda and attachments;
• Diversion program trend analysis in the form of tonnage graphs for
review at meetings with Burrtec and the City;
• Contractor compliance checklist, updated as tasks are completed;
• Memorandum -style report on review of the contract hauler's annual
rate increase request.
AB 939 Reporting and other compliance activities:
HF&H
• Prepare the City's AB 939 Annual Reports;
• Respond to questions from CIWMB.
Technical Support:
HF&H
• City staff will be assuming responsibilities for several tasks previously
performed by the consultant. This task provides for very limited
consultant time to provide support and answer questions from City
staff that will be assuming the new responsibilities.
Publicity and public education coordination:
City
• Preparation of newspaper articles;
Staff
• Development and monitoring of a public education and outreach
schedule with Burrtec for each fiscal year.
Recycling coordination at large venues and special events:
City
• Compliance with AB 2176 which requires recycling at large venues
Staff
and large events;
• Ensure Burrtec prepares a "Waste Reduction and Recycling Plan" prior
to each venue and event
Residential non -controlled medication collection program research:
City
Staff
• Review the program proposed by Burrtec to determine feasibility.
Restaurant food waste program review:
City
• Review the program proposed by Burrtec.
Staff
Commercial recycling program monitoring:
City
• Review Burrtec's commercial recycling program efforts submitted
Staff
with their quarterly reports to ensure compliance with the contract.
Regional meetings attendance and reporting:
City
• CVAG Solid Waste & Recycling Technical Working Group, the
Staff
County's solid waste task force, CIWMB, and other agencies as
needed;
• Attend meetings with agencies noted above; provide a written
summary to the ACM of items that pertain to the City.
Review of AB 939 Fees and franchise fees:
City
• Audit the gross receipts reported by the waste hauler to verify the
Staff
accuracy of the franchise fee and AB 939 fee payments remitted to
the City of La Quinta;
• Report any findings noted in the audit of franchise and AB 939 fees.
and Demolition Debris Diversion Program monitoring:
City
Staff
_Construction
• Continue monitoring the voluntary Construction and Demolition Debris
Diversion pilot program.
"•. f,346
Attachment 2
CITY OF LA QUINTA
REQUEST FOR PROPOSALS
FOR AB 939 WASTE AND RECYCLING SERVICES
PROJECT OVERVIEW:
The City of La Quinta (City) is requesting proposals from qualified consulting firms or
qualified individuals for AB 939 waste and recycling services. Proposers with
demonstrated experience in AB 939 implementation and monitoring are invited to
respond to this Request for Proposals (RFP). The consultant will assist the City in
maintaining and improving upon its State mandated landfill disposal diversion goals.
Changes in priorities, goals, and objectives may occur due to the changes in State and
Federal legislation, California Integrated Waste Management Board mandates, and/or
County policies, etc.
SCOPE OF SERVICES:
Attachment A contains the outline of the Work Plan. The final Scope of Services will
be defined during the negotiation.
Explain how achieving the Work Plan will be accomplished. Proposers may modify the
Work Plan as needed; an explanation for the modification is required.
For each program item and corresponding tasks, the proposing consultant should
prepare cost estimates for labor and expenses. The consulting firm's proposals should
identify all personnel working on this project with each person's name, title, and hourly
rate, and direct or other miscellaneous expenses for each program and task. The
contract will be for two years of services rendered for Fiscal Years 2009-2010 and
2010-201 1.
MEETINGS:
Meetings may occur on at least an every other month basis between the consultant
and the City. Meetings will be designed to coordinate the programs and to evaluate
and/or modify the program priorities, goals, objectives, and implementation tasks. All
anticipated meetings, along with time and cost estimates, should be included with the
proposal. Attach a total budget for meetings with the City, indentify the number of
meetings, purpose and persons that should be present.
It will be necessary for the consultant to coordinate meeting times with the franchised
waste hauler (Burrtec). The expected coordination and meeting times, along with the
costs, should be included with the proposal.
347
ROLE OF THE CONSULTANT:
The consultant is expected to keep an open dialogue with the City to ensure
compliance with AB 939 mandates. The role of the consultant is expected to be an
extension of the City staff. The City is seeking a firm whose project team reflects
"hands-on" experience in the field of AB 939 implementation, especially in a small city
setting.
In order to establish and maintain project continuity throughout the duration of the
project, the consultant will identify one individual (Project Coordinator) that the City
can contact as the primary individual for all project related needs. The City will
identify one individual the consultant's Project Coordinator will contact for project
related needs. The primary contact should not preclude other necessary
City/Consultant lines of communication.
AVAILABLE BUDGET/CONTRACT:
The contract will be in an amount not to exceed $45,000 for Fiscal Year 2009-2010
and $45,000 for Fiscal Year 2010-201 1 for AB 939 waste and recycling services.
It should be noted that the selected consultant will be required to carry Workman's
Compensation, General Liability, and Errors and Omissions Insurance, and be required
to obtain a business license.
Proposals should include all costs with a budget that reflects all anticipated
expenditures. For example, include in the proposal the cost for preparing, printing, and
distributing a brochure; do not assume the City has the internal staffing and equipment
resources to do so. City staff resources should be included in the proposal.
EVALUATION OF PROPOSALS/SELECTION PROCESS:
Proposals will be reviewed by a Consultant Selection Committee (Committee). The
Committee will rank the consultants using an ordinal system based upon the proposal
materials submitted within the Work Plan as well as other requirements mentioned in
this RFP. The Committee may or may not choose to interview two or more closely -
rated firms. The City will open contract negotiations with the top -ranked firm.
Upon Committee review, a recommendation will be forwarded for City Council
consideration at the June 2, 2009 City Council meeting. The successful consultant
will be expected to enter into a Professional Services Agreement.
348
Anticipated Project Timeline:
Staff issues RFP April 22, 2009
Proposal Due Date May 13, 2009
Selection Committee Reviews Proposals May 18, 2009
City Council Consideration of Recommendations June 2, 2009
City Council Approval of Contract June 16, 2009
CITY RIGHTS AND OPTIONS:
This solicitation does not commit the City to award a contract, to pay any cost
incurred with the preparation of services of a qualifications statement, or to procure or
contract for services or supplies. The City reserves the right to accept or reject any or
all submittals received in response to the request, to negotiate with any qualified
source, or to cancel in whole or in part this process if it is in the best interest of the
City to do so. Subsequent to negotiations, prospective Proposers may be required to
submit revisions to their statements. All Proposers submitting proposals should note
that any contract pursuant to this solicitation is dependent upon the recommendation
of City staff and the approval of City Council.
The City reserves the right to postpone selection for its own convenience, to withdraw
the Request for Proposals at any time and to reject any and all submittals without
indicating any reason for such rejection. As a function of the RFP process, the City of
La Quinta reserves the right that specific personnel with specific expertise be added to
the team if the City determines that the specific expertise is lacking in the project
team.
The City reserves the right to abandon the RFP process and/or change its procurement
process for the contract at any time if it is determined that abandonment and/or
change would be in the City's best interest. In the event of an abandonment or
change, the City will not be liable to the Proposer for any costs or damages arising out
of its response to the RFP.
CONTACT:
All questions regarding the RFP should be directed to the person below in writing by
May 5, 2009, 5:00 p.m., Pacific Standard Time (PST). Questions regarding this RFP
will no longer be accepted after 5:00 p.m. May 5, 2009, PST.
Mail: Bret M. Plumlee
City Manager's Office
City of La Quinta
349
P.O. Box 1504
La Quinta, CA 92247-1504
Email: bplumlee@la-guinta.org
Fax: (760) 777-7101
SUBMITTAL REQUIREMENTS FOR PROPOSALS:
The entire proposal should not exceed twenty (20) pages in length, including resumes
of persons involved in the project implementation and coordination, work samples, and
reference list.
Send six (6) copies of your proposal to:
Bret M. Plumlee
City Manager's Office
City of La Quinta
P.O. Box 1504
La Quinta, CA 92247-1504
Written proposals are due time stamped by 5:00 p.m. (PST) at the La Quinta City Hall
on May 13, 2009.
350
WORK PLAN — ATTACHMENT A
A. On -going maintenance activities:
• Track solid waste legislation, regulations, California Integrated Waste
Management Board (CIWMB) policy decisions, and other solid waste issues
pertinent to the City;
• Discuss key legislative and regulatory developments with City staff during
our regularly scheduled meetings;
• Provide solid waste liaison assistance to residential and businesses;
• Legislative and regulatory updates during regularly scheduled meetings;
• Letters of support or opposition to pending legislation or regulations, if
requested by the Assistant City Manager;
• Written summaries of any technical assistance provided; and
• List of on -going maintenance activities included in the monthly status
reports.
B. AB 939 Reporting and other compliance activities:
• Prepare the City's AB 939 Annual Reports; and
Respond to questions from CIWMB.
C. Franchise administration/contractor compliance:
• Review annual rate adjustment;
• Review monthly and annual reports submitted by Burrtec;
• Verify accuracy of AB 939 and franchise fee calculation;
• Monitor reported trends in refuse, recyclable and green waste quantities
collected;
• Coordination and attendance at six meetings with City staff and Burrtec,
including preparation of meeting agenda and attachments;
• Diversion program trend analysis in the form of tonnage graphs for review at
meetings with Burrtec and the City;
• Contractor compliance checklist, updated as tasks are completed; and
• Memorandum -style report on review of the contract hauler's annual rate
increase request.
D. Technical Support:
Consultant will be asked to provide technical support to City staff to provide
support and answer questions from City staff.
351
REPORTS/INFORMATIONAL ITEM: go
MINUTES
HISTORIC PRESERVATION COMMISSION MEETING
A Regular meeting held in the Study Session Room
at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
February 19, 2009
This meeting of the Historic Preservation Commission was called to order by
Chairwoman Puente at 3:03 p.m. who asked for the roll call.
I. CALL TO ORDER
A. Roll Call.
Present: Commissioners Redmon, Sharp, Wright, and
Chairwoman Puente
Absent: Commissioner Wilbur
Staff
Present: Planning Manager David Sawyer, Recreation
Supervisor Tustin Larson, and Executive Secretary
Carolyn Walker.
II. PUBLIC COMMENT: None
III. CONFIRMATION OF THE AGENDA: Confirmed
IV. CONSENT CALENDAR:
A. It was moved and seconded by Commissioners Sharp/Redmon to
approve the minutes of January 29, 2009, with the following
correction:
Page 5, Item C, paragraph 14, should be changed to read:
Commissioner Wright said Shea Homes had a good track
record of being very sensitive to historically significant
sites and artifacts.
There being no other changes it was unanimously approved.
3,52
Historic Preservation Commission
February 19, 2009
V. BUSINESS ITEMS:
A. Phase 1 Review of City Historic Sites Map
Applicant: City of La Quinta
Consultant: Planning Staff
Location: City-wide
Planning Manager David Sawyer presented a mock-up brochure with
suggested information/photos of the City's historic sites as previously
suggested by the Commissioners. He then offered to answer any
Commissioner questions.
Commissioner Sharp commented on an article in The Desert Sun about
Old Town La Quinta's website, and suggested adding the map to that
website. Staff said it could not be added as it was not a City website.
Recreation Supervisor, Tustin Larson was introduced and he explained
his involvement with the design and update of the City's current Art,
and Bike Maps. He explained the procedures staff would be following
to prepare and complete the Historic Sites map. He also described
how long each step of the process would take as well as budget
considerations.
Planning Manager Sawyer said staffs_ goal was to have the brochure
ready to go at the beginning of the next fiscal year, with anticipated
completion by the end of July.
Discussion followed on various items shown on the map and it was
noted that this would be a driving, not walking, map.
The following items were discussed:
• How and when updates would be brought back to the Commission.
• How the Commission would be notified if there was a change or
delay in preparing the map.
• Making City Hall the starting point of the map.
• There should only be about 10 items on the map.
• There should be a brief note under each item title.
• Suggested the photos include a caption which states the original
name and reference to current name; i.e. formerly the Desert Club,
now Fritz Burns Park.
• Suggested the addition of a simple timeline, which could be
obtained from the City's Museum staff.
353
Historic Preservation Commission
February 19, 2009
• Suggested the map be kept as simple as possible since it would be
used by people unfamiliar with the area.
• Suggested the owners, of each identified property, be notified of
their inclusion on the map.
• Suggested the following items should be added:
o The Museum, so the public could be directed to them for
more detailed historical information.
o The older portion of the Museum building, which was the
development company for the Cove
o A note about the casitas in the Cove with a reference to the
lumberyard and its ties with the Desert Club.
o Old Town La Quinta as a point of interest on the map and
the possibility of including their website.
o A note on the plaque which is located at the Palm Desert
National Bank (PDNB).
The Commissioners were in agreement on the title photo and the fact
that staff was heading in the right direction. They asked if they would
continue to receive updates on the brochure. Staff replied they would.
VI. CORRESPONDENCE AND WRITTEN MATERIAL:
A. Update on California Preservation Conference — Palm Springs,
California — April 16-19, 2009.
Planning Manager Sawyer referred to the packet enclosure and said
the City would provide the registration cost and make car pool
arrangements.
Commissioner Sharp asked where the Conference was actually being
held. Staff said they did not have that information presently but
would be updating the Commissioners as soon there was more
information available.
Staff discussed the printed material and pointed out there were
various sessions the Commissioners could attend. Commissioner
Redmon asked if they could submit their suggested session lists to
staff for reservations. Staff responded they could.
Commissioner Wright commented he would be unable to attend the
Conference as he would be out of town on those dates.
354
Historic Preservation Commission
February 19, 2009
VII. COMMISSIONER ITEMS:
A. Confirmation of Attendance for City of Rancho Mirage Recognition of
Designated Sites on February 24, 2009.
Staff commented that Commissioner Wilbur wished to attend this
presentation. Commissioner Redmon said she would be attending and
they could carpool.
B. Chairwoman Puente asked about sending a welcome letter, on behalf
of the Commission, to the California Preservation Conference. Staff
stated a letter had already gone out under Mayor Adolph's signature
and that should suffice. The Commissioners agreed.
Vill. PLANNING STAFF ITEMS:
A. There was a question about the La Quinta Hotel update; what was
happening with it and when it would come before the Commission.
Ms. Wiedmaier from The Desert Sun, commented there would be a
meeting at the La Quinta Hotel on February 22, 2009, at 3:00 p.m.
with a presentation of the proposed changes.
Planning Manager Sawyer said, as part of the total application, the
Commission would be reviewing archaeological, paleontological, and
historical reports. He anticipated the reports would be completed and
scheduled within the next several months.
There was general discussion of what the changes might be and staff
advised the Commissioners that the information they were concerned
about would be included in the historic report. The Resort is
proposing some significant changes which will be included in the
reports.
Planning Manager Sawyer said there has been discussion about the
creation of a historical district. Commissioner Wright asked if the Cove
District would be included and staff responded it would only involve
the Resort and those portions of it which would qualify for the State
or National Registries.
355
Historic Preservation Commission
February 19, 2009
X. ADJOURNMENT
There being no further business, it was moved and seconded by
Commissioners Sharp/Puente to adjourn this Meeting of the Historic
Preservation Commission to the next Regular Meeting to be held on March
19, 2009. This meeting of the Historic Preservation Commission was
adjourned at 3:50 p.m. Unanimously approved.
Submitted by:
Jw �dd'L
CarolyK Walker
Executive Secretary
,...:i 356
REPORTS/INFORMATIONAL ITEM: a--1
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
February 24, 2009
I. CALL TO ORDER
7:02 P.M.
A. This meeting of the Planning Commission was called to order at 7:02
p.m. by Chairman Ed Alderson who asked Commissioner Wilkinson to
lead the flag salute.
B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert
Wilkinson, and Chairman Ed Alderson.
C. Staff present: Planning Director Les Johnson, Planning Manager David
Sawyer, Assistant City Attorney Michael Houston, Principal Engineer
Ed Wimmer Principal Planner Stan Sawa, Assistant Planner Yvonne
Franco, Consultant Nicole Criste, and Executive Secretary Carolyn
Walker.
IL PUBLIC COMMENT: None
III. CONFIRMATION OF THE AGENDA:
IV. CONSENT CALENDAR:
Chairman Alderson asked if there were any changes to the Minutes of
January 27, 2009. There being no changes, or corrections, it was moved
and seconded by Commissioners Wilkinson/Weber to approve the minutes as
submitted. Unanimously approved.
V. PUBLIC HEARINGS:
A. Draft Environmental Impact Report, Site Development Permit 2006-
875 Conditional Use Permit 2007-105, and Tentative Parcel Map
35088; a request by Mayer Villa Capri, L.P. for consideration of 1)
Site Development Permit 2006-875, for approval of a Site
Development Permit consisting of a retail and medical office complex
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on 25 acres to allow construction of approximately 234,450± square
feet of building area; 2) Conditional Use Permit 2007-105, to
recommend approval to allow a convalescent/rehabilitation facility use;
and 3) Tentative Parcel Map 35088 approval of a Tentative Parcel
Map to divide 25± acres into ten parcels located on the north side of
Fred Waring Drive, between Washington Street and Palm Royale Drive.
Chairman Alderson opened the public hearing and asked for the staff
report.
Principal Planner Stan Sawa presented the staff report, a copy of
which is on file in the Planning Department.
Chairman Alderson asked if there were any comments from the
Commissioners.
Commissioner Barrows commented on the questions included in the
EIR; and asked if the conditions were incorporated by reference. Staff
responded they were.
Commissioner Weber asked for discussion/comment on the Public
Works memo which was distributed at the meeting. Staff directed the
Commission to Principal Engineer Wimmer who explained the
conditions included in the memo.
Commissioner Quill asked about the deceleration lanes. Principal
Engineer Wimmer pointed out the location of the deceleration lanes
and explained the changes discussed in the memo; including the
correction to 87 feet. Commissioner Quill asked if there was only one
deceleration lane on Fred Waring. Staff said yes.
Commissioner Quill asked why there were not three deceleration lanes
on Fred Waring. Principal Engineer Wimmer responded the traffic
study prepared by the applicant was reviewed by staff and it was
determined there was not a need for those decel lanes per the peak
hour traffic count. The condition was written to include the right -turn
lane on Fred Waring Drive, but none on the other two driveways.
Commissioner Wilkinson asked how there could be 50 vehicles at the
westerly entrance but not at the center and easterly intersection.
Planning Director Johnson said a lot of it has to do with the different
land uses and explained how the determination was made.
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Commissioner Wilkinson asked if staff was referring to future, not
present, traffic. Staff replied yes and said the improvements were
identifying the conditions of the deceleration lane and explained what
would be included in the future traffic movement.
Chairman Alderson commented there are two other contributing
factors; one being a signal at Palm Royale Drive, and the other being
the medical driveway, which would not get the use a commercial
driveway would. Staff confirmed the commercial would be a higher
usage than the medical driveway.
Staff introduced Consultant, Nicole Criste, who was the author of the
draft EIR. She stated the comment period was still ongoing. All of
the comments made tonight would be editorial and administrative and
have no impact on the analysis. They would be added to the
comments by Ms. Rose.
Chairman Alderson asked if the grocery store was to be included in
the project. Staff said it was still proposed to be a grocery store.
Chairman Alderson asked if there were any questions of staff.
There being no further questions of the staff, Chairman Alderson
asked if the applicant would like to address the Commission.
Mr. Larry Brose, Mayer Corp., introduced himself and gave some
background of his firm. He went over some of the slides that had
been presented and pointed out the retail, versus the commercial,
sites.
Larry Brose said staff had comments about the density of the retail
site and that is why the layout had been changed to include an angle
for the market site. He added they pushed the drug store back. He
commented on the driveways and the deceleration lanes. He said they
all met the City's standards. He pointed out where the delivery trucks
would be entering and exiting. He wanted to point out the
improvements on Fred Waring and the fact they would be able to save
some of those improvements. They did look at this as one site
through the use of shared elements and design standards; with the
idea being it would appear to be one project, not two.
Mr. Brose commented on the design, which was done by Prest-Vuksic
Architects, made note of the desert contemporary four-sided 359
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architecture with pop out walls and design elements of the buildings
which created spirit and excitement in the development.
He commented on the CVS pharmacy and the Living Waters
Medical/Professional Center and gave a little background of the
medical tenant.
The center building would be two stories. He described the
architecture which included recessed elements and said the
architectural style was well suited to the desert environment.
Mr. Brose said he had concerns regarding several of the conditions of
approval for the Site Development Permit as follows:
Condition number 91: addressing the height of the medical
building in the back, closest to Palm Royale Drive. The
condition eliminated the second story of the building, and
reduced the floor area by ten percent and imposing negative
effects on the economic viability of the project. The applicant
studied the impact of the building on the neighboring residential
developments and pointed out that the building was set back a
lot further than required. He commented on the protection the
existing wall provided, which backed up to the residences, and
gave examples of the line of sight view for each of the first four
residences and the impact on each home. He also explained
what the view would be from Palm Royale and Rome Drives. He
then asked the condition be changed to allow a two story
building.
Condition number 41: addressing the required offsite
improvements for the projects identifying what they were and
when they were to be installed and whether the City or the
applicant was responsible for the improvements. He explained
the language used for the condition was a bit open-ended and
gave room for interpretation. He asked the Commission to
modify the language establishing that the applicant be
reimbursed for costs incurred on installing improvements that
other parties are conditioned for.
Condition number 65: requesting it be changed to say the City
will issue final occupancy permits of habitable structures when
streets and sidewalks are improved. He explained they needed
to obtain the temporary certificate of occupancy in order for the
buildings to be fixtured and be able to put in the interior
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workings of the building.
Condition number 80: stating the commercial complex and
medical office complex projects shall be considered separate
projects for plan checking. He noted the two projects were
linked with regard to grading, the installation of the backbone
utilities infrastructure and streets. He said it would be more
efficient to submit only one set of final design/engineering plans
for review for both projects instead of two separate sets which
could possibly create some conflicts in terms of synergy and
timing during the review process. Thus, he requested the
condition be eliminated.
Condition number 98: asking the Commission to clarify the
location of the entry monument sign for the project. He
explained there was an inconsistency in the staff report
requesting the sign be placed on the northeast corner of Fred
Waring Drive and Washington Street. However, the applicant
found it more feasible if the sign was placed on the southeast
corner instead.
Condition number 101, Mitigation Measure 3: requiring all
structures within the proposed project to demonstrate energy
efficiency exceeding the standards of Title 24 of the U.B.C. by
twenty percent. He said the EIR study addressed the air quality
impacts and it was established there were significant impacts
during the construction of the project, but not during its
operation. He asked the Commission to reconsider the
condition and hold the applicant liable only to the established
building codes at the time the building permit is issued. He
noted there was no City policy to justify imposing an arbitrary
twenty percent standard over Title 24. He felt these were
onerous and arbitrary and explained why.
Mr. Brose discussed the water features. He said the half moon
fountain was the focal point of the Living Waters Medical Center. The
water features were no more than twelve inches deep with a sheer
wall to minimize evaporation. He said he did not have the pump
standards and efficiency levels, but he assured the Commission that at
the minimum the water features would meet the City's water
efficiency standards.
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Mr. Brose said he would like to have Mr. John Vuksic address an
eighteen inch height discrepancy with the CVS building as it was not
his expertise.
Mr. John Vuksic, Prest Vuksic Architects, 46311 Goldenrod Lane,
Palm Desert, introduced himself and referenced condition of approval
96 for the Site Development Permit application addressing the 27-1 /2
feet height of one of the architectural elements of the drug store;
which was requested to be 26 feet. When it was designed they used
27-1/2 feet since it was well balanced with the two adjacent elements
and aesthetically pleasing in terms of the three dimensional quality of
the building. He then explained the design elements of the building
and why the height was necessary. He requested the Commission
leave the element at 27-1/2 feet.
Mr. Brose said the above were all of the applicant's concerns and
noted his whole team was there to answer questions the Commission
might have.
Commissioner Barrows asked what energy efficiency efforts were
going to be used. She expressed her concern with the amount of
glass on the building and the fact that the plans did not indicate that it
was protected by any shading structures. She added there was no
coverage provided by the landscaping as well. She noted the project
was not pedestrian -friendly and wanted to gain insight on how the
pedestrian scale of the project could be enhanced.
Mr. Brose commented on the pedestrian scale. He said staff had
asked them, early on in the process, to incorporate a pedestrian
friendly connectivity and ambiance between the two projects. He
pointed out various features in the commercial site which would draw
the pedestrians from the medical to the retail side; as well as the
nearby neighborhoods. He added there was a full ADA access
accommodated in the project. He noted it is not a lifestyle center, it is
a neighborhood center.
Commissioner Barrows asked how the medical portion of the project
would enhance the retail portion of the project. Mr. Brose commented
the design of the architecture and the landscaping of the project was
planned in a manner to reduce the visual mass of the building and
make it more inviting.
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Commission Barrows said the water feature in the entry area on the
east side did not have a function as it didn't have the appropriate
landscaping, or design, to attract interactive connectivity with the
patrons of the center. She commented the landscaping of the Living
Waters Medical Center building entry area needed to be enhanced.
Mr. Brose said her comment had been noted. He explained the name
of the company was Living Waters and the use of the water feature
blended in with the name.
Commissioner Barrows said it seemed like all the rehabilitation took
place inside the building and she felt the outer grounds area around
the water should be enhanced and made pedestrian friendly.
Commissioner Quill stated he had the exact same comment. He
explained the Commission was not favorable of water features that
had no purpose and only looked good. He said the fountain was
inaccessible and served no benefit to the pedestrians and patients
walking around the building. He added the feature at the other corner
was even less accessible and he suggested the use of a piece of
artwork which would be lower in maintenance costs and would create
the same aesthetic affect.
Commissioner Weber suggested moving the water feature closer to
the entrance of the building where it would be more interactive.
Mr. Al Burghard, Principal with Burghard Design Group located in
Menifee, CA introduced himself and addressed the central water
feature. He said it was placed in a way so that it would be the focal
point at the Fred Waring Drive entrance. Secondly, he noted its use
as a security feature. He used the example that if someone came into
the driveway and picked up speed they would not be able to enter the
building. With regard to enhancing the entry area and making it more
pedestrian friendly, Mr. Burghard pointed to a grouping of plants by
the front which he explained were raised planters with seating areas
all the way around them, as well as the seat wall around the front side
of the water feature.
Chairman Alderson asked staff to show slides of the water features.
Mr. Burghard pointed out where the seating was and the areas
surrounding the water features.
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Chairman Alderson echoed Commissioner Weber's suggestion of
making the water feature multi -purpose by moving it closer to the
building, and taking it out of the traffic circle to make it accessible to
pedestrians without having to go trough traffic.
Mr. Burghard said the suggestion had been noted and would be taken
into consideration.
Commissioner Barrows expressed her concern that the water feature,
in its current design, would use and pump a lot of unnecessary water
and provide no benefit as it was surrounded by driveways. She gave
an example of a sculpture used in the project with water coming down
which would give a similar effect, but the water use would be a lot
more conservative. She reiterated that the Commission's desire was
to have the water feature be part of a park -like feeling, or not be there
at all.
Mr. Burghard acknowledged her concern and explained the water
feature was only twelve inches deep, the water would be circulating
constantly, and the evaporation would be minimal.
Commissioners Barrows and Quill both said they would be interested
in seeing some redesigns of the water features.
Mr. Burghard addressed the energy efficiency of the building. He said
the new building codes were effective as of January, 2008 and would
stay in effect for at least two years. He stated their goal was to
always exceed the requirements of Title 24 whenever possible, but
exceeding them by twenty percent was very difficult. He said the
materials and building designs that would be used would allow them
to exceed Title 24 by approximately ten to fourteen percent. He
described the different energy efficiency efforts they had made on this
project.
Commissioner Barrows asked about the shade requirement on the
second story windows. Mr. Burghard explained the heat would be
mitigated substantially through the use of "E" glass and by the fact
that the windows were set back four feet. The windows on the first
level already had shade devices.
Commissioner Barrows inquired about the large expanse of glass in the
central area. Mr. Burghard replied there was a two-story lobby on the
south side and the glass would extend all the way up to the roof. He 364
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explained they mitigated the heat by designing the roof to overhang
the face of the building by a substantial margin.
Commissioner Weber asked if the applicant was referring to having
package roof systems for HVAC and, if so, what were the
calculations. He also inquired as to whether they had looked into any
of the incentives offered in regards to an energy efficient building. Mr.
Burghard replied the engineering had not yet been started for the
project.
Commissioner Weber stated the City of La Quinta was trying to be a
model in regards to energy efficient building. He said Title 24 would
be subject to an increase by the end of the year. He commented on
the water feature agreeing with Commissioner Barrows that it needed
to be made accessible to pedestrians and that would not be possible if
the fountain remained in its present location. He suggested the use of
a raised median with an Art in Public Places art piece in place of the
fountain.
Commissioner Weber said he had questions regarding the covered
parking. Mr. Burghard replied the design on the shade structure had
not yet been initiated; however, he would be working closely with
staff to ensure compliance.
Chairman Alderson asked if the shade structures design would be
submitted along with the Final Landscaping Plans. Mr. Burghard said
he was not sure if they would be submitted at the same time.
Usually, the shade structure lagged a little bit behind.
Commissioner Weber encouraged the applicant to consider possibly
incorporating solar into the shaded parking structure. He inquired
about the mass transit accessibility, the way the patients would be
arriving to the facility and about the fact that the number of parking
spaces exceeded the requirements. Mr. Burghard explained the
reasons the rehabilitation facility located at the flagship building was
over -parked.
Commissioner Weber asked about the medical component of the
project, since the tenants have not yet been identified, whether or not
it was a partnership, a hospital affiliation, or a potential tenant. Mr.
Brose replied the negotiations needed to be kept confidential.
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Commissioner Weber asked if a Certificate of Need would be required
to establish the outpatient surgery center. Consultant Criste said the
Certificate of Need was not required.
Commissioner Weber inquired about mass transportation accessibility
for the public including senior citizens, and accommodations for the
neighborhood children. Mr. Brose said the applicant had been in
contact with SunLine and explained where the bus stop would be
located. He added they would be adding anything required by code.
He also pointed to the ADA access points and stated that bike racks
would be provided as well.
Commissioner Wilkinson asked about the twenty percent efficiency
and the potential solar on the parking structure and whether or not
there were any provisions for the solar application on roofs. Mr. Brose
replied they would do what the code required and that they had not
gotten that far down the road on design.
Commissioner Wilkinson encouraged the applicant to use solar as it
would be a step in the right direction.
Commissioner Wilkinson asked Mr. Brose to explain his comments on
condition 98. Mr. Brose asked the site plan of the project be
displayed and showed the possible corner locations for the sign.
Planning Director Johnson said the General Plan identified an entry
sign at the northeast corner; however, staff concurred with what the
applicant brought forth in that the southeast corner would be the most
appropriate site for the entry sign. He mentioned that, on the
southeast corner, the City did not have sufficient right-of-way or
public area for it.
Commissioner Quill asked if the City could acquire the space for the
sign. Staff explained the situation and the procedures which would
have to be followed to allow for the monument sign.
Chairman Alderson asked if the applicant would be financially
responsible for acquiring the additional right-of-way and for placing the
sign in the future. Planning Director Johnson explained the steps
which would be taken to acquire the sign.
Commissioner Wilkinson noted he was having a difficult time getting
past the omission of the deceleration lane at the intersection of Fred 366
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Waring and Palm Royale Drives. He felt the deceleration lane was
necessary. He commented on the daily traffic situation in the area
and questioned the justification for not requiring that lane. He was
very concerned about the possibility of accidents in the area due to
the great amount of traffic and the hazard of not having the
deceleration lane.
Commissioner Quill echoed Commissioner Wilkinson's concern in
regards to not requiring a deceleration lane. He gave the example of
the JFK Center on Washington Street since it was the same exact use
and commented on the fact the inclusion of a deceleration lane would
have eliminated the traffic problem there. He said that, based on the
traffic study submitted, a deceleration might not be required but a
different study might indicate otherwise.
Commissioner Wilkinson noted he shared the same concerns regarding
the water features as the other Commissioners because it was
pedestrian friendly.
Commissioner Quill stated he had already voiced his concerns and he
would not approve the water feature in its current design. He said it
needed to be a pedestrian friendly, multi -use water feature, and it
should be reduced in surface area, pumping capacity and water
consumption.
Commissioner Quill asked if the tenants had already been identified.
Mr. Brose replied the leases were in the works, but currently nothing
had been executed.
Commissioner Quill questioned the phasing of the projects and what
was scheduled to go in first. Mr. Brose explained there would be
mass grading on both project sites and the backbone utilities
infrastructure would be installed at the same time.
Commissioner Quill asked if all the parking would be paved at that
time. Mr. Brose replied the underground storage would have to be
built first which might trigger the build out of the parking in the early
phases. He explained the smaller tenant did not want to move in until
the bigger tenants were already in. Also, they still needed to work on
the final engineering, the mapping, and the packaging of all the
documents in order to obtain the final approvals from the City.
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Mr. Brose explained how the leasing of a commercial center is usually
done. He then laid out the plans they would follow to build the
center. He said there would be a major grocery store going in as well
as CVS. Also, they were in communications with the medical entities.
Chairman Alderson voiced a concern that the architect had provided
elevations only on the two-story medical building and none for the
other buildings. He emphasized the importance of coordinating closely
the architecture for the rest of the buildings in both the commercial
and the medical centers. He referenced lots seven and eight of the
medical center where the retention basin was located and asked if the
applicant could put in amenities and make it a people friendly
environment. Mr. Brose replied that it would be complimentary.
Commissioner Alderson asked if there would be any legal ramifications
with having the retention basins split across two different lots. Mr.
Brose said he was not aware of any.
Commissioner Alderson suggested fencing the retention basins along
the public sidewalk to keep kids, walking by, from entering. He
commented on the wrought iron fence in the area. Mr. Brose said he
would prefer not fencing the retention basin. He said it was prison -
like with the existing fencing in the adjacent areas.
Commissioner Alderson said he was only referring to the area of the
retention basin and there was some public liability involved.
Commissioner Weber asked if there was a significant elevation
change. Mr. Brose pointed out where the retention basin was and
there was a difference of about five feet. Commissioner Weber said
fencing the retention basins was a good suggestion.
Commissioner Alderson stated staff had suggested either a berm or a
thirty inch high screen wall around the perimeter of the property which
had not yet been discussed. He said the Commission would like to
have a wall there. Mr. Brose asked if he was referring to screening
the parking lot.
Planning Director Johnson clarified that it was condition 83 and
referenced fencing the parking lot wherever it was up against the
perimeter property line.
Planning Commission Minutes
February 24, 2009
Commissioner Alderson asked Consultant Nicole Criste to explain her
interpretation of Title 24 and the twenty percent mitigation measure.
Consultant Criste said the twenty percent mitigation measure was not
tied directly to the traditional air quality analysis, but rather to the
greenhouse gas analysis included in the EIR. Thresholds have not yet
been identified by the State, but some of the transportation -related
programs addressing reduction of greenhouse gases were ranging in
the twenty percent range. Further, under AB 32, the City is required
to lower its greenhouse gas emissions to 1990 levels by 2020. This
is why the twenty percent mitigation measure was included.
Commissioner Weber commented the above was also in relation to SB
375. Consultant Criste said SB 375 was more transportation -related.
This mitigation measure was purely to address greenhouses gas
emissions associated with the project relating to AB 32.
Chairman Alderson asked if the ten percent proposed by the applicant
was sufficient. Consultant Criste replied that any reduction over Title
24 was a positive reduction. If the applicant believed they could
accommodate fourteen percent as indicated, she suggested changing
the condition to reflect fourteen percent.
Commissioner Barrows asked if the change in the percentage of the
mitigation measure would have an impact on the conclusions of the
EIR and if reducing it would be sufficient to meet the new thresholds.
Consultant Criste replied the reduction would not require the re-
circulation of the EIR and since there weren't any current thresholds
there wasn't a set mitigation percentage.
Commissioner Barrows inquired about the EIR and some of the
emission reduction opportunities. She said she would like the project
to be designed to incorporate public transportation opportunities and
asked if that was a mitigation measure. Consultant Criste replied the
mitigation measures included a whole menu of potential strategies,
ranging from transportation management strategies to grading
strategies designed to be implemented to the greatest extent possible.
Commissioner Weber said the electricity utility did have design
assistance for any new building. This was a new construction energy
efficiency program encouraging ten percent reductions above Title 24,
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which also were accompanied by financial incentives. He said he was
pleased that the utility was moving forward in that direction and was
providing opportunities to make the mitigation a lot easier to obtain.
Chairman Alderson asked about design and color of the awnings on
the front of the buildings. Planning Director Johnson replied the
developer was conditioned to identify the color palette that would be
available for the tenants to choose from and that awnings were to be
established on all of those locations. The tenants would have to
adhere to an administrative review prior to installing the awnings.
There is a strong aesthetic value but also a strong shading value.
Commissioner Barrows , questioned the significant amount of extra
parking provided by the developer above the 415 spaced required by
the City. She suggested the parking spaces be reduced and the space
be used for outdoor amenities instead.
Mr. Brose responded the plan had gone through a lot of iterations. On
the retail side there were very strict parking requirements; so we have
some tenant considerations. On the medical side the difference was
due to the change in use of the building from medical to a
rehabilitation center.
Mr. Marvin Roos, MSA Consulting, explained the City's parking
requirements for a medical use. He said the Code did not specify
parking requirements for a rehabilitation center. He described their
philosophy and layout of the parking. He added they increased the
size of the retention basin and that the extra parking had been
apportioned throughout the site. He said they found the projects to be
adequately parked and explained why.
Commissioner Barrows commented that she quoted the wrong number
of extra parking spaces earlier and that in fact the actual number was
quite significant. She said the extra unnecessary parking took away
from the feel of the project and did not encourage the use of
alternative transportation as well as the pedestrian -friendly atmosphere
the Commission was pushing towards.
Chairman Alderson noted that if the designated use of any of the
buildings were to change in the future the applicant would already
have accommodated the possibly greater parking requirements. Staff
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explained what would happen if one of the building uses was
changed. Staff suggested the applicant be permitted to ensure
enough spaces to allow that possibility and explained the calculations
of the parking areas.
Chairman Alderson asked if Staff was referring to the alternative use.
Staff gave an explanation of how the parking requirements had
changed.
Commissioner Alderson asked if the calculations covered both
projects. Staff responded it did and then explained the parking
calculations. Commissioner Barrows wanted to clarify there would be
an excess of 134 parking spaces on the medical portion of the project.
Staff confirmed.
Commissioner Quill asked the applicant if they would comply if the
Commission conditioned them to relocate the water feature. Mr.
Brose replied he would concede to the water feature located at the
corner of Fred Waring and Washington Drives. He said they would be
flexible.
Commissioner Quill asked if the applicant agreed to present to the
Commission the re -designed water features. Mr. Brose replied he
would as long as they could move forward with the project at this
time.
Planning Director Johnson said the Commission had the authority to
decide whether this would be done as an administrative approval or
returned to the Commission as a business item.
Mr. Brose asked if the final landscape plans would be coming back to
the Commission. Staff clarified.
Chairman Alderson asked if there was any public comment.
Mr. William Brogan, 43820 Milan Court, La Quinta, California,
introduced himself and said he lives directly across the street from the
project and pointed out his home's location. He said he had a longer
line of sight, with a smaller angle, and explained how the second story
building would affect him. He added, the further you go back the
more you can see. He requested the Commission not allow the
second story.
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There being no further questions, or public comment, Chairman
Alderson closed the public participation portion of the meeting and
opened the matter for Commission discussion.
Commissioner Wilkinson said he had no additional concerns other than
the ones discusses which included the water feature and the
deceleration lane on Fred Waring. He added he wasn't sure what the
impact would be regarding the two-story line of sight issue as he
didn't know what type of vegetation was to be included. He
emphasized his biggest concern was the deceleration lane and asked if
staff was satisfied with that condition.
Principal Engineer Wimmer replied the traffic study had been reviewed
and approved by the Public Works Department and the identified
threshold did not require a deceleration lane. The Commission could
look into seeking advice from Council to condition this or request the
applicant to change the plan.
Commissioner Quill referred to the dual glazed, tinted windows used
for the two-story lobby at the Living Waters Medical Center. He
wanted to find out if the addition of awnings would even make a
difference. He asked if additional shading would have an impact if the
quality of the glass is that high already. Because if it wouldn't he did
not want to continue asking applicants and developers to install
awnings in the future. He had further comments on shading, awnings,
and architectural integrity.
Commissioner Quill stated his big concerns with the project at hand
were the re -design of the water feature in front of the Living Waters
Medical Center, and the deceleration lane on Fred Waring Drive,
especially because the turn would be after a signal. He commented he
was pleased that the applicant had agreed to replace the corner water
feature with a possible Art in Public Places feature. He said he did not
have a problem with the height of the building extension exceeding
the 26 feet.
Commissioner Barrows said she would like to see a deceleration lane
as, from a common sense point of view, the traffic in the area would
become a problem. She noted the applicant's efforts to provide for
pedestrian pathways, but her concern was that she didn't see any
pedestrian opportunities anywhere on the site. She said the trend the
City was promoting was a multi -use type facility enhancing public
spaces encouraging people to go to them. She did not like the idea of
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keeping the extra parking spaces instead of using them to build
pedestrian scale, public -friendly gathering areas. She said she
supported a limited water feature with an opportunity for folks to
enjoy it. She would like to see the re -designed plans come back to the
Commission for review. She suggested the applicant take advantage
of the natural desert dunes and shape them into perimeter mounds
rather than installing a wall or berms.
Commissioner Weber complimented the general layout and the
building style of the project. He said the water feature needed to be
moved back closer to the building, it needed to be more interactive,
and the volume needed to be mitigated to comply with energy
efficiency and environmental stewardship. He said he appreciated the
public comment regarding the line of sight and expressed his hope that
staff and the applicant would look into the issue and find a way to
mitigate the impact so the nearby resident would not be adversely
affected.
Commissioner Weber said he agreed a deceleration lane was needed
from a safety standpoint. He stated he would like to allow the
applicant to build the second story of the building, but at the same
time he was sensitive to the line of sight issue and was hopeful that it
could be worked out. He mentioned condition 41 regarding
reimbursement of additional off -site improvements and said staff
needed to weigh in on it. He addressed the sign location issue and
said it would be more appropriate to have it at the location proposed
by the applicant, but that would be a problem if the necessary
property for that could not be secured.
Commissioner Weber said he was pleased with condition 101
regarding air quality and its requirement for a greater level of
compliance with Title 24. He stated he agreed with Commissioner
Quill that the change in the height of the building extension from 26 to
27-1 /2 feet was not significant. He touched on condition 80 and
asked for staff's input whether or not two sets of plan checks were
necessary or if the applicant could be accommodated and required to
submit only one set.
Commissioner Weber said he agreed with Commissioner Barrows on
her concerns regarding the walkability, sustainability, and
environmental stewardship of the project as he hoped for it to stand
the test of time twenty years from now.
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Chairman Alderson thanked everyone for their patience. He said this
was a very complicated and important project for the City of La Quinta
and the Commission wanted to ensure that it was reviewed well. He
concurred with Mr. Brose that it would be a good idea for the
temporary occupancy permit to be issued earlier.
Chairman Alderson commented regarding condition 81 asking for the
plans for the two projects to be plan checked separately. He said if he
plans were ready to be submitted and said he did not see a problem to
do the plan check on both projects simultaneously. He stated he was
pleased with the mitigation measures exceeding Title 24 requirements.
Chairman Alderson mentioned that the photometrics for the parking lot
lighting were not available at this time, but they would be submitted
at a later time. Planning Director Johnson said the project was
currently conditioned to have an administrative review of the fixtures
and photometric plan.
Chairman Alderson said he concurred with the other Commissioners
on the comments regarding the water feature. It needed to be pulled
back closer to the building and re -designed. He wanted the
Commission to review it again along with the final landscaping plans
for the project sites. Staff noted the Commission would have to
recommend to Council to add the condition for the project to come
back to the Commission for a second review. If the condition was
upheld by Council, the project would be presented to the Commission
as a business item.
Commissioner Alderson commented that the deceleration lane was a
very good idea and would allow patients and patrons to move into the
deceleration lane.
Commissioner Alderson said placing the sign at the location proposed
by the applicant was a great idea. He asked if the Commission
conditioned the applicant to place it there, would it impose a financial
obligation or would it be just a suggestion. Planning Director Johnson
replied the condition currently was encumbering the applicant to
merely secure the corner space for a sign to be established, it did not
pose any financial obligation. He added this condition was a matter
brought forward a couple of years ago when it was considered by the
ALRC. He said when staff recently revisited the matter, as stated
earlier, staff concurred with the applicant's position. The issue, as
pointed out by Commissioner Weber, was that the City did not have
the area nor the sign designs established. Chairman Alderson said 314
Planning Commission Minutes
February 24, 2009
depending on the Commission's and Council's decisions, at some
point in the future staff would have to come up with a sign design and
the funds to establish the signs, but it would not be something that
would transpire in the next couple of years.
Chairman Alderson asked about the entry sign contemplated by
Council to be placed on Washington Street. Planning Director
Johnson referenced the two large entry signs on the east and west
City limits located on Highway 111. He explained that other than
those two the City did not have other entry signs except for the
standard two -toned green signs. Therefore, the City would have to
work something out in the future.
Chairman Alderson thanked the applicant for being flexible and
agreeing to change out the corner fountain with artwork.
Mr. Brose wanted to make a comment. Chairman Alderson said the
public hearing portion of the meeting was closed. Assistant City
Attorney Houston informed the Commission that the public hearing
could be reopened.
Chairman Alderson reopened the public hearing.
Mr. Brose asked if the Commission was going to make a
recommendation on the two-story building and in regards to Title 24.
Chairman Alderson replied the recommendations would be made in the
upcoming hearing.
Chairman Alderson closed the public hearing.
Planning Director Johnson wanted to clarify that the Commission
could comment on the mitigation measures, they could not make a
definitive recommendation and take any formal action on the draft EIR.
Consultant Criste said her comments were in the same line as staff's.
She asked if the Commission wished to make a recommendation to
make it separate from their motions on the project and she asked they
include in the recommendation that any change to the mitigation
measure does not represent a significant change in the mitigation
measures proposed, and, therefore, would not require recirculation of
the document.
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Assistant City Attorney Houston urged the Commission to speak
slowly and clearly when moving and conditioning in order to ensure
that the court reporter records everything accurately.
Commissioner Quill asked if the first consideration was a resolution
recommending the approval of the EIR. Chairman Alderson replied it
was not. Staff clarified the first consideration was Site Development
Permit 2009-875.
Commissioner Quill asked if the conditions of approval were only for
the Parcel Map and they should be addressed there. Planning Director
Johnson replied there were 101 conditions relative to the Site
Development Permit. He added for clarification that the Commission
was not to take any formal action or request any formal action on the
draft EIR. It would only be identified as a finding and that the draft
EIR was considered by the Commission, but the draft EIR process was
still open until Friday (February 27, 2009). He explained Council
would be taking the final action on the EIR. The Commission could
make recommendations for Council tonight, but it was not a
requirement.
Commissioner Weber asked staff for clarification on whether or not
condition 80, regarding the two separate plan checks on both
projects, was an issue. Staff replied it was not an issue and
suggested modifying the condition to state "may" instead of "shall"
giving the applicant the opportunity to separate the projects if need be
in the future, instead of just deleting the condition all together.
Commissioner Weber commented on the phtometrics. He said the
Commission needed to be very sensitive about the light sources being
in such a proximity to the adjacent neighborhoods. Commissioner
Quill said the City's ordinance on photometrics was very solid and
dealt with the issue in depth. He stated as long as the applicant
complied with the City's ordinance he felt comfortable. Staff said that
additional language was included requiring shielding for perimeter
fixtures and as Commissioner Quill identified, the ordinance was very
good and definitive with regards to the thresholds as the light
trespasses off the site. He added the Commission would be seeing, in
the not very distant future, an update in the lighting ordinance.
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There was no further discussion and it was moved and seconded by
Commissioners Quill/Wilkinson to approve Resolution 2009-006
recommending approval of Site Development Permit 2006-875 with
the following conditions and adjustments:
1. Condition number 89 shall be amended to read:
The medical complex water feature shall be re -designed to
be more water efficient, use less energy, and be more
interactive with the general public, pedestrians, and other
people using the facilities. The final plans for the water
feature shall be included in the final landscaping plans
submitted to the City and shall be reviewed by the Planning
Commission as a business item prior to approval by the
Planning Director.
2. Condition number 98 shall be amended to read:
The proposed water feature at the northeast corner of
Washington Street and Fred Waring Drive shall be removed and,
in its place, an art piece shall be explored as part of the City's
Art in Public Places Program.
3. Condition number 91 shall be deleted.
4. Condition number 65 be amended to read:
"The City will conduct final inspections of habitable buildings
only when the buildings have improved street and (if required)
sidewalk access to public -maintained streets. The
improvements shall include required traffic control devices,
pavement markings and street name signs. Temporary
occupancy permits, solely for the purposes of allowing fixture
interior improvements will be allowed."
5. Condition number 41.8. shall be amended to read:
"Construction additional off -site improvements required for
development of this project, subject to the reimbursement of its
costs by others."
6. Condition number 41.E., 2nd paragraph shall be amended to
read:
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Planning Commission Minutes
February 24, 2009
"In the event that any of the improvement which this project is
conditioned to provide required for this development are
constructed by the City, the applicant shall, prior to the
approval of the Final Map, or the issuance of any permit related
thereto, reimburse the City for the project's proportionate share
of the costs of such improvements to the satisfaction of the
City Engineer."
7. Condition number 80 will be amended to read:
"The commercial and medical office complex projects may be
considered separate projects for plan checking purposes.
8. Condition number 96 shall be deleted.
9. A new condition shall be added to read:
"The applicant shall consider eliminating parking spaces in each
complex to provide additional pedestrian -friendly outdoor public
spaces. Areas provided shall be included in the final landscaping
plans."
10. A new condition shall be added to read:
Within the landscape perimeter strip along Palm Royale Drive
minimum 36" box size trees shall be densely planted adjacent to
Building 13 of the medical complex.
11. Replace Condition 10.A.2)b) with the following:
"for a deceleration/right turn only lane at the westerly most
driveway on Fred Waring Drive to provide measured 87 feet
north of the centerline of Fred Waring Drive for a length of 248
feet plus storage length and a transition taper of an additional
150 feet (or length as approved by the City Engineer) to
accommodate improvements conditioned under STREET AND
TRAFFIC IMPROVEMENTS."
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12. Add Condition 10.A.2►c) as follows:
"for a deceleration/right turn only lane at the easterly most
driveway on Fred Waring Drive as approved by the City
Engineer."
13. Replace Condition 18.A.2)a) with the following:
"at the intersection of Washington Street to provide for a 12-
foot parkway, 12-foot deceleration/right turn only lane, three
westbound through lanes, a dual westbound left turn lane to
southbound Washington Street, and a raised median as
approved by the City Engineer. The proposed right of way shall
be measured 75 feet north of the centerline of Fred Waring
Drive as shown on the approved Site Plan for this Site
Development Permit and as approved by the City Engineer."
14. Add Condition 18.A.2►c) as follows:
"For a deceleration/right turn only lane at the easterly most
driveway on Fred Waring Drive to the satisfaction of the City
Engineer."
Chairman Alderson opened the motion for discussion.
Commissioner Weber disagreed with condition number 98, about the
city signage. He felt the Commission should condition the applicant to
dedicate the corner area for an entrance sign to be place there in the
future by the city. He wanted the space noted in the architectural
drawings as reserved for later signage. There was discussion about
the proper signage and placement. Chairman Alderson said he did not
feel strongly enough to alter the motion.
Planning Director Johnson said the three items that were brought up
by Public Works were not included in the recommendation. Staff
asked for the memorandum to be referenced. Commissioner Quill
clarified that the motion intended to include the three amendments
made by Public Works are also to be included as part of the motion.
Commissioner Barrows noted she supported staff's recommendation
for a one-story structure for Building 13. She clarified the condition
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February 24, 2009
concerning the reduction in parking spaces and adding more public
areas. She said the Commission would like for the applicant to work
with staff and to identify ways to reduce parking. The Commission
did not ask for a certain percentage or a number, but from her
perspective the reduction should be fairly significant.
Chairman Alderson said the Commission needed to address the two-
story application of Building 13. He commented that all three of he
back buildings were two -stories and all of the front buildings were
one-story. He stated he did not feel that there was enough negative
impact to alter the design.
Commissioner Wilkinson commented on the distance between the
nearby residences and the development. He estimated it was
approximately the length of a football field.
Chairman Alderson said he concurred with Commissioner Wilkinson.
He noted the Planning Commission was very sensitive in approving
high density developments and this was not such a case. He
commented that the negative impacts were very minimal and
insufficient to result in the removal of the second floor.
Chairman Alderson said the Commission needed to agree in order to
finalize the issue. Commissioner Quill said the Commission did not
have to agree as the motion had already been made and it was
seconded.
Commissioner Barrows said it was difficult for her to specify whether
the parking spaces should be reduced by ten or twenty percent. She
commented that the project would be a lot more attractive with less
parking.
Commissioner Quill asked staff if Commissioner Barrows' comment
could serve as part of the condition already made in regards to the
reduction of parking. Planning Director Johnson replied the
Commission's direction to staff was "staff and applicant shall consider
minor reduction of parking to add public space."
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February 24, 2009
Commissioner Quill suggested eliminating the word "minor."
Chairman Alderson asked if the Commission could provide more
definitive language such as ask for common area usage and seating
amenities in both the medical and commercial complexes and that
each one shall dedicate four parking stalls or 800 square feet
combined.
Planning Director Johnson said the more definitive the language of the
condition, the easier would be for staff and the applicant to determine
the best way to comply.
Commissioner Barrows said she was not trying to make this difficult,
but she was wondering if a percentage was specified if that would
give staff some flexibility. Her point was there were over one hundred
extra parking spaces between both projects and she was concerned
that these projects were being approved with too much parking.
Commissioner Quill said the modification to the motion was to
eliminate the word "minor," and that would be the direction given to
staff. Planning Director Johnson replied staff would do their best to
comply.
AYES: Commissioners Barrows, Quill, Wilkinson and Chairman
Alderson. NOES: Commissioner Weber. ABSTAIN: None. ABSENT:
None.
There was no further discussion and it was moved and seconded by
Commissioners Quill/Wilkinson to approve Resolution 2009-007
recommending approval of Conditional Use Permit 2007-105 as
submitted. Unanimously approved.
There was no further discussion and it was moved and seconded by
Commissioners Quill/Wilkinson to approve Resolution 2009-008
recommending approval of Tentative Parcel Map 35088 with any
conditions that were replicated in the Tract Map that were stated in
the Site Development Permit 2006-875 or if there were additional
conditions that were added that were applicable in the Tentative
Parcel Map were to be included. Unanimously approved.
Break was called at 9:53 p.m.
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B. Sign Application 2009-1337; a request by Imperial Sign Company for
consideration of a request for a sign program for the Plaza at Tampico
located at the northeast corner of Calle Tampico and Desert Club
Drive.
Chairman Alderson opened the public hearing and asked for the staff
report.
Assistant Planner Yvonne Franco presented the staff report, a copy of
which is on file in the Planning Department.
Chairman Alderson asked if there were any questions of staff.
There being no further questions of staff, Chairman Alderson asked if
the applicant would like to address the Commission.
Mr. Jim Engle introduced himself and offered to answer any questions.
There being no questions of the applicant, Chairman Alderson asked if
there was any public comment.
There being no questions, or public comment, Chairman Alderson
closed the public hearing and opened the matter for Commission
discussion.
There was no further discussion and it was moved and seconded by
Commissioners Barrows/Wilkinson to approve Minute Motion 2009-
002 recommending approval of Sign Application 2009-1337 as
submitted. Unanimously approved.
VI. BUSINESS ITEMS:
A. Site Development Permit 2006-874; a request by Komar Investments,
LLC for consideration of approval of graphic panels to be mounted on
the walls of Building A and Building H within the Komar Desert Center
located south of Highway 111 at Depot Drive.
Chairman Alderson opened the public hearing and asked for the staff
report.
Assistant Planner Yvonne Franco presented the staff report, a copy of
which is on file in the Planning Department. 382
Planning Commission Minutes
February 24, 2009
Chairman Alderson asked if there were any questions of staff.
There being no questions of staff, Chairman Alderson confirmed the
areas where the graphic panels would not be installed and stated the
applicant did not want them at those locations due to the landscaping
and the sign program.
There being no further questions of staff, Chairman Alderson asked if
the applicant would like to address the Commission.
Mr. Clint Knox, Komar Investments, Newport Beach, California,
introduced himself and added that the staff report stated the panels
had a two year lifetime, but the sign company informed him it was
really a five year lifetime. He also stated, as a follow-up to the
present conditions of the areas where they are now not proposing to
locate the panels, the trees were bigger and the landscape would
block the panels. They did not need the visual addition of the graphic
panels.
Chairman Alderson asked if the project was initially conditioned to
include the panels. Staff said they were and added the original
conditions of approval stated the panels had to be brought back to the
Planning Commission.
Chairman Alderson asked if the client had the latitude to change the
location and design of the panels. Staff responded they did.
Commissioner Weber suggested the client consider using bulk, or
lower wattage lighting, since this was considered an architectural
piece. Mr. Knox said they would consider removing the lighting.
Chairman Alderson stated these panels would add color to the
buildings.
Chairman Alderson asked if there was any public comment.
There being no further questions, or public comment, Chairman
Alderson closed the public hearing and opened the matter for
Commission discussion.
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Planning Commission Minutes
February 24, 2009
There was no further discussion and it was moved and seconded by
Commissioners Barrows/Wilkinson to approve Minute Motion 2009-
003 recommending approval of Site Development Permit 2006-874 as
submitted. Unanimously approved.
VII. CORRESPONDENCE AND WRITTEN MATERIAL:
VIII. COMMISSIONER ITEMS:
A. Commissioner Quill reported on the City Council meeting of February
17, 2009, including details of the continuance of the Monroe Dates
project and the issues the Council had with the conditions of the
project.
B. Chairman Alderson noted Commissioner Weber was scheduled to
report back on the March 3, 2009, Council meeting.
IX: DIRECTOR ITEMS:
A. Discussion of the Joint Meeting (ALRC/PC) topics.
Planning Director Johnson gave a brief overview of the time/place for
meeting. He commented on the three topics suggested by the ALRC
and stated there would only be 45 minutes available to discuss them.
He asked for guidance, and feedback, on the ranking of the items.
Discussion followed on the discussion items, including comments by:
Commissioner Barrows asked if the City was considering looking at
ways to utilize solar power and what kinds of provisions could be
incorporated to provide for alternatives. Staff responded that solar
panel conduits were added to the City Hall expansion and said this
could be a possible discussion item at the meeting.
Other topics suggested included:
• Green Building requirements
• Title 24, energy efficiency, and shade structures.
• Site designs and pedestrian access, walkability, and the use of
water features and general sustainability.
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Planning Commission Minutes
February 24, 2009
X. ADJOURNMENT:
There being no further business, it was moved and seconded by Commissioners
Wilkinson/Quill to adjourn this Regular Meeting of the Planning Commission to a
Special Joint Meeting with the Architecture and Landscaping Review Committee to
be held on March 10, 2009 at 6:00 p.m. This Regular Meeting was adjourned at
10:34 p.m. on February 24, 2009.
Respectfully submitted,
Carolyn V1�F Iker, Executive S
City of La Quinta, California
385
REPORTS/INFORMATIONAL ITEM: t�"/
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
March 10, 2009 7:04 P.M.
I. CALL TO ORDER
A. This meeting of the Planning Commission was called to order at
7:04 p.m. by Chairman Ed Alderson who asked Commissioner
Weber to lead the flag salute.
B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber,
Robert Wilkinson, and Chairman Ed Alderson.
C. Staff present: Planning Director Les Johnson, Planning Manager
David Sawyer, Assistant City Attorney Michael Houston, Principal
Engineer Ed Wimmer, Principal Planner Andrew , and Secretary
Monika Radeva.
II. PUBLIC COMMENT:
III. CONFIRMATION OF THE AGENDA:
IV. CONSENT CALENDAR: None
V. PUBLIC HEARINGS:
A. Tentative Tract Map 36089; a request by Dolphin La Quinta, LLC.
to subdivide 8.45 gross acres into two lots for condominium
purposes located on the southwest corner of Miles Avenue and
Seeley Drive.
Chairman Alderson opened the public hearing and asked for the
staff report.
Principal Planner Andrew Mogensen presented the staff report, a
copy of which is on file in the Planning Department.
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Planning Commission Minutes
March 10, 2009
Chairman Alderson asked if there were any comments from the
Commissioners.
There being none, Chairman Alderson noted that the lot line
between Lots 1 and 2 went down an existing parking lot. Staff
further noted additional parking would be required when Lot 2 was
developed and that noted the conditions of approval asked for a
shared parking easement agreement. Chairman Alderson asked if
there was a reciprocal parking agreement and if the parking would
be adequate. Staff replied the current parking on site is adequate to
serve the existing units. Staff said it was likely that this would not
be the last approval to be reviewed by the Planning Commission.
Staff was anticipating the applicant would be applying for a new
Site Development Permit (SDP) for Lot 2, even though they could
decide to build per the existing SDP.
Commissioner Quill wanted to clarify that the applicant would still
have to build at the reduced amount of units. Staff said the
applicant would have to reduce the number of units in accordance
with the condominium map.
Chairman Alderson wanted to clarify that the intent is that when
Lot 2 is developed it will have the same product as Lot 1. Staff
confirmed that it would.
Margo Thibeault, MSA Consulting, 34-200 Bob Hope Dr, Rancho
Mirage, CA 92270, introduced herself and said she was available
to answer any questions from the Commission.
Chairman Alderson asked if the project was approved, what the
developer's intent was in terms of timing. Ms. Thibeault replied
currently there had not been a definitive time line established.
Chairman Alderson said the construction fence on Seeley Drive for
Lot 2 was placed twenty-five to thirty feet back from the curb and
a tremendous amount of tumbleweeds were growing in that area.
He asked if the fence could be moved forward to the sidewalk line.
Ms. Thibeault replied the construction fence was placed there to
identify the landscaping easement and, if the Public Works
Department did not have any objections, the fence would be moved
as requested.
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Planning Commission Minutes
March 10, 2009
Chairman Alderson mentioned the two islands in the driveway of
Lot 2 which also needed to be cleaned up. Ms. Thibeault replied it
would be taken care of.
There being no further questions, or public comment, Chairman
Alderson closed the public hearings and opened the matter for
Commission discussion.
There was no further discussion and it was moved and seconded by
Commissioners Barrows/Wilkinson to approve Resolution 2009-009
recommending approval of Tentative Tract Map 26089 as
submitted. Unanimously approved.
VI. BUSINESS ITEMS: None
VII. CORRESPONDENCE AND WRITTEN MATERIALS:
VIII. COMMISSIONER ITEMS:
A. Commissioner Weber reported on the City Council meeting of March
3, 2009, including details on the display of temporary and political
signs being displayed in the public right-of-way. He also said
Council discussed marketing efforts, the City's support of CVWD in
addressing the water shortage and commented that Mayor Adolf
attended the Dike 4 meeting of the CVWD Water Policy Committee.
The Mayor and the City Council were looking into whether or not
the City would be able to obtain some fiscal assistance through the
stimulus packet. The Treasurer reported there was not concern at
this time about the City's investment portfolio as it was not
invested in high -risk areas.
B. Chairman Alderson noted Commissioner Wilkinson was scheduled
to report back on the March 17, 2009, City Council meeting.
IX: DIRECTOR ITEMS:
A. Staff noted the attendance packets for the Planning Commissioner
Institute in Anaheim were distributed.
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Planning Commission Minutes
March 10, 2009
X. ADJOURNMENT:
There being no further business, it was moved and seconded by
Commissioners Barrows/Quill to adjourn this regular meeting of the
Planning Commission to the next regular meeting to be held on March 24,
2009. This regular meeting was adjourned at 7:21 p.m. on March 10,
2009
Respectfully submit ed,
Monika kagdevZa, Secretar
City of La Quinta, California
389
REPORTS/INFORMATIONAL ITEM: CO'
MINUTES
ARCHITECTURE AND LANDSCAPING REVIEW COMMITTEE
JOINT MEETING
WITH THE PLANNING COMMISSION
A Special Meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
March 10, 2009
CALL TO ORDER
6:02 P.M.
A. This special meeting of the Architecture and Landscaping Review
Committee with the Planning Commission was called to order at 6:02
p.m. by Chairman Alderson who asked Committee Member Ronald
Fitzpatrick to lead the flag salute.
B. Present: Committee Members Ronald Fitzpatrick and Ray Rooker,
Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert
Wilkinson, and Chairman Ed Alderson.
Absent: Committee Member Jason Arnold
C. Staff present: Planning Director Les Johnson, Planning Manager David
Sawyer, Assistant City Attorney Michael Houston, Principal Engineer
Ed Wimmer, Principal Planner Wally Nesbit, Principal Planner Andrew
Mogensen, and Secretary Monika Radeva.
II. PUBLIC COMMENT:
III. CONFIRMATION OF THE AGENDA:
IV. DISCUSSION ITEMS:
Chairman Alderson said the purpose for the Joint Meeting was for the
Commission and the Committee to discuss different areas of concern. The
results of the discussion would be used in the review of projects in the areas
of water conservation, green building and sustainability features.
Architecture and Landscaping Review Committee
Joint Meeting with the Planning Commission
Minutes — March 10, 2009
1. Water conservation policies
Chairman Alderson said La Quinta City Council and Planning Commission are
a leader in water conservation in the Coachella Valley. The Planning
Commission has been particularly strict on water usage, turf, and irrigation.
He said the Commission would like to find out if the Committee shared the
same views on this issue.
Chairman Alderson asked Committee Member Fitzpatrick to express his
thoughts on the current water conservation policies.
Committee Member Fitzpatrick said the makeup of the Committee consisted
of two architects and a landscaping contractor. He encouraged staff and the
Commission to take advantage of the expertise the Committee could offer in
those two areas. He said as an Advisory Committee they were limited to
one review of the project. The second the time the Committee could
comment on the project was at the Final Landscaping Plans stage. As a
result of the limited reviews, the Committee does not get the opportunity to
address sustainability, green buildings, LEAD certification, renewal energy,
wind power, solar power, etc.
Commissioner Quill joined the meeting at 6:08 p.m.
Chairman Alderson asked Committee Member Fitzpatrick to comment on the
water conservation policies.
Committee Member Fitzpatrick said a lot of emphasis was being put on
water conservation, but that energy conservation was just as important. He
stated his main concern in reviewing a project was to make it people friendly
by creating green space with seating, street scenes, to take away from the
hostile environment of acres of paved asphalt and vertical stucco walls. He
applied this to both residential and commercial developments.
Chairman Alderson asked Committee Member Fitzpatrick if he was referring
to the use of water and fountains within commercial developments where
people could sit around. Committee Member Fitzpatrick replied he was
primarily referring to fountains because he considered them to be an
enhanced architectural feature to the project and not an intrusion. He noted
there were lakes in residential developments that were not user friendly and
served no purpose, other than for aesthetics, but he said there was a
practical way to use architectural features. He commented that commercial
centers presented a limitation to creating a people friendly environment and
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Architecture and Landscaping Review Committee
Joint Meeting with the Planning Commission
Minutes — March 10, 2009
having a fountain or any kind of a water feature was a good enhancement.
He noted that a shaded seating area with a little bit of grass around it is
inviting to patrons and is a nice break in the sea of asphalt.
Chairman Alderson asked Committee Member Fitzpatrick what his thoughts
were on the use of grass and sod versus artificial grass. Committee Member
Fitzpatrick replied he would be in favor of either one as long as it looked
inviting and provided an outside seating space with possible low level
lighting, etc. With regards to water conservation for residential
developments, he stated developers should be required to install smart
irrigation control designs, limit the amount of turf to a certain percentage of
the property.
Chairman Alderson talked about Commissioner Quill's perception of the use
of turf. He said if there were multi -uses for the turf then it could be justified,
but the Commission did not support installing turf merely for aesthetics.
Commissioner Quill talked about the different ways a water feature could be
utilized to perform several functions besides the aesthetic, such as being the
reservoir for irrigation, or it has a recreational component, or it is part of a
park setting. He said the Commission did not support the use of water
elements without additional functions not only because of the water
shortage, but also because of sustainability standpoint due to the costly
additional resources needed to keep it running.
There was discussion regarding the use of water elements within commercial
developments and the different methods that could be implemented to do
that in a conservative manner.
Commissioner Barrows asked staff if the current water ordinance could be
amended to include some definitive general guidelines letting applicants
know what would be encouraged in their water element designs.
Planning Director Johnson said staff could revisit the city's water provisions
and amend them, but the City's conservation methods needed to be at a
much more global level. The City would have to establish more definitive
policies in regards to sustainability, water and electricity related conservation
measures, and the issue of energy efficiency with buildings. The City would
further have to decide how much the State's requirements could be
exceeded. He said the reason being for this was because all of these
elements and features collectively would make a difference. He stated staff
would be proposing policies to address sustainability in the next few months
to the Commission and Council for comments and feedback.
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Architecture and Landscaping Review Committee
Joint Meeting with the Planning Commission
Minutes — March 10, 2009
Commissioner Quill talked about the issue of over -parking in commercial
developments. Assistant City Attorney Houston said the Planning
Commission had the authority to not allow developers to install additional
parking spaces above the code requirements. Staff suggested a good way
of dealing with such issues is to include a maximum number of parking
spaces allowed in the code in addition to the minimum.
Chairman Alderson commented on the public's perception of the great
amounts of water and electricity used by commercial developments without
any conservation attempts.
Chairman Alderson said establishing sustainability policies would make it
much easier for staff to point applicants in the direction supported by the
City's officials.
Commissioner Weber discussed the state's leading conservation measures
and the need to raise awareness within consumers and to establish the
policies that would help create a sustainable community.
2. Green building and sustainability techniques
Chairman Alderson complimented the ALRC for reviewing all projects so
thoroughly for offering their architectural and landscaping expertise and
evaluations and asked Committee Member Rooker to share his thoughts on
the use of excess power and its relation to utility conservation.
Committee Member Rooker said that building an efficient building was
through good architecture in terms of paying attention where the sun would
be, where roof overhangs would be applicable, having recessed openings
versus flat boxes. He talked about the often encountered applicants'
concern to install a lot of trees due to possible signage obstructions.
Commissioner Quill said the ALRC should be the body that thoroughly
reviewed the architecture of the projects and suggested modifications be
made because by the time the project was presented to the Planning
Commission it was too far into the process.
There was discussion regarding awnings, buildings' exposure to the sun, and
other architectural features.
Committee member Fitzpatrick talked about water conservation versus the
complete elimination of water features and how overall conservation could
393
Architecture and Landscaping Review Committee
Joint Meeting with the Planning Commission
Minutes — March 10, 2009
be achieved through alternative methods, such as LEAD certified buildings,
energy conservation, etc.
Commissioner Barrows said she would appreciate the Committee's
recommendations on projects on how to keep proposed water features and
still be conservative in resource use. Discussion followed on the many
possible applications of water features and the people -friendly environment
they create.
There was further discussion on establishing policies that would mandate
applicants to design sustainable projects with green buildings. Commissioner
Weber talked about LEED certification.
Chairman Alderson asked Commissioner Wilkinson to talk about energy
conservation and the solar impact and heat transfer of windows directly
exposed to the sun.
Commissioner Wilkinson talked about the relation of LEED certification to
Title 24, the California Energy Commission standards, and the use of
environmentally friendly building materials being used such as asphalt versus
concrete, etc. He said energy conservation was more related to the
installation of SEER (Seasonal Energy Efficiency Ratio) rated air conditioning
units, door and window sealing, air filtration, solar, etc. He noted energy
conservation came at a price that might not be affordable to many
consumers and requiring a developer to build this way might impose fiscal
difficulties in trying to build a product that would be within the price range of
the targeted buyers.
Commissioner Quill said there would be many new requirements dictated by
the state that would address sustainable building and would be incorporated
into the building and safety code. Commissioner Weber added the water and
energy agency providers would be incorporating fiscal penalty provisions to
target unconscientious users based on a tier rate.
Commissioner Weber said sustainable building must be a combination of the
installation of conservation measures with already efficiently constructed
buildings. He talked about establishing some basic principles that would be
shared between all parties, the Commission, Council, and Staff to help guide
the future development of the community and address the concerns for
water and energy conservation, over -parking, pedestrian access, public
transportation, the design and quality of the buildings.
394
Architecture and Landscaping Review Committee
Joint Meeting with the Planning Commission
Minutes — March 10, 2009
Chairman Alderson asked Committee Member Rooker if he wanted to add
anything to the discussion. He replied the use of turf had not yet been
addressed.
Committee Member Rooker said he found the use of desertscape throughout
in a development to be too harsh, especially during the hot summer and high -
wind seasons. He agreed in some instances too much grass had been used,
but he favored the right balance between grass and desertscape to maintain
the oasis -like environment in the desert. He noted he was not very familiar
with the application and maintenance related to the use of artificial grass,
but would be inclined to use it instead of desertscape.
Chairman Alderson said the Commission very much appreciated the
comments and suggestions provided by the ALRC in regards to landscaping.
Commissioner Weber talked about the Commissions view on the use of turf.
He said the amount had to be reasonable for the proposed use and it had to
be accessible.
There was discussion about the use of grass in medians and the repetitive
maintenance costs incurred due to the damage caused by the watering of
grass to streets, curbs, sidewalks, etc.; possible limitation policies were
mentioned.
Staff said there were efforts underway that were trying to address some of
the existing problems of overwatering and extra turf such as the programs
available through CVWD and IID to convert turf to desertscape, others
promote upgrading to more sustainable equipment and provide for a fiscally
sound way of achieving that.
Commissioner Quill suggested the Commission make a motion to have a joint
meeting with the ALRC again in six months.
Commissioner Quill said he would like to make a motion as a
recommendation to Council or Staff to establish basic sustainability
guidelines for the City of La Quinta. Planning Director Johnson said the
Commission has the authority to always direct staff to look into matters
such as basic sustainable principles and practices. Staff talked about the
different ways this could be approached.
There being no further discussion it was moved and seconded by
Commissioners Quill/Barrows to make a joint motion of the ALRC and the
395
Architecture and Landscaping Review Committee
Joint Meeting with the Planning Commission
Minutes - March 10, 2009
Planning Commission recommending that staff begin working on a set of
sustainable principles and guidelines for the City of La Quinta. Unanimously
approved.
Chairman Alderson asked staff to arrange another meeting between the
Commission and the ALRC in six months.
IX: ADJOURNMENT:
There being no further business, it was moved and seconded by Commissioners
Wilkinson/Quill to adjourn this special meeting of the Architecture and Landscaping
Review Committee with the Planning Commission to the next regular Planning
Commission meeting to be held on March 10, 2009, at 7:00 p.m. This special
meeting was adjourned at 6:58 p.m. on March 10, 2009
Respectfully submitted,
Mo AikaRad va, Secretary
City of La Quinta, California
396
REPORTS/INFORMATIONAL ITEM: CP9-
MINUTES
ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
February 4, 2009
CALL TO ORDER
i[1i[i111M.10
A. This regular meeting of the Architecture and Landscaping Review
Committee was called to order at 10:00 a.m. by Principal Planner
Stan Sawa who led the Committee in the flag salute.
B. Committee Members present: Jason Arnold, Ronald Fitzpatrick
and Ray Rooker.
C. Staff present: Principal Planner Stan Sawa, Assistant Planner
Yvonne Franco, and Secretary Monika Radeva.
II. PUBLIC COMMENT: None
III. CONFIRMATION OF THE AGENDA: Confirmed
IV. CONSENT CALENDAR:
Staff asked if there were any changes to the Minutes of January 7,
2009. It was moved and seconded by Committee Members
Fitzpatrick/Arnold to approve the minutes as submitted. Unanimously
approved.
V. BUSINESS ITEMS:
A. Final Landscaping Plan 2008-040 (for Site Development Permit
2007-898) a request submitted by K.L. Charles Architects, Inc.
(Adrian Mora) for consideration of Final Landscaping Plans for a
13,929 Square Foot Fresh & Easy Market located at the
southwest corner of Jefferson Street and Fred Waring Drive.
Principal Planner Stan Sawa presented the information contained
in the staff report, a copy of which is on file in the Planning
Department.
397
Architecture and Landscaping Review Committee
Minutes
February 4, 2009
Representing the applicant were Adrian Mora, Architect with K.L.
Charles Architects, Inc. and David Closson, Landscape Architect
with Closson & Closson, Inc.
Committee Member Arnold asked where the irrigation plans were
located in the report. Staff pointed him to the plans and said the
landscape architect had used a drip watering system and noted
the plans had been approved by CVWD and the Riverside County
Agricultural Commissioner.
Committee Member Fitzpatrick asked staff if this was the last of
the landscaping plans for the entire project. Staff replied the
landscaping plans for the area around CVS Pharmacy had not yet
been approved and would be presented for review and approval
some time in the future.
Committee Member Fitzpatrick wanted to clarify there were two
components to the project, one was the Fresh & Easy building
and the other was the CVS Pharmacy. Staff confirmed.
Committee Member Rooker said he found the Fresh & Easy
building to be outstanding from an architectural perspective. He
commented that on the north side of the building the initial
presentation materials had identified three large trees which now
had been changed to one tree on the right corner and other
smaller shrubs. His concern was that those would not be
sufficient and suggested more trees be added.
Mr. Mora replied the reason the trees had been replaced with the
shrubs was to prevent signage obstruction.
Discussion followed on the locations and types of trees that could
be used to soften the north elevation of the Fresh & Easy building
without restricting the sign visibility.
There being no further questions, it was moved and seconded by
Committee Members Rooker/Arnold to adopt Minute Motion
2009-002, recommending approval of Final Landscaping Plan
2008-040 (for Site Development Permit 2007-898), with the
recommendation that a minimum of two more trees be added to
the north elevation of the building and the Red Bird of Paradise
shrubs be either eliminated or if remaining must be five gallon in
size. Unanimously approved.
398
Architecture and Landscaping Review Committee
Minutes
February 4, 2009
B. Site Development Permit 2006-874 a request submitted by Komar
Investments, LLC. for review of Graphic Panels to be Mounted on
the Walls of Buildings within the Komar Desert Center located
South of Highway 111 at Depot Drive.
Assistant Planner Yvonne Franco presented the information
contained in the staff report, a copy of which is on file in the
Planning Department.
Representing the applicant was Clint Knox, Project Manager with
Komar Investments.
Committee Member Rooker asked who had originally suggested
the use of the graphic panels. Staff replied it was the applicant
and their intent was to try to break up the walls and fill in some
of the blank space on them.
Committee Member Rooker said he did not find the graphic panels
necessary as the architecture of the buildings was interesting and
the landscaping was very nice. He noted he would prefer if the
graphic panels were installed, instead of desert plants, to have
the images be characteristic of the individual tenants.
Assistant Planner Franco explained staff wanted to avoid the use
of any images that could be perceived as advertising for the
tenants. Mr. Knox added the applicant had originally considered
the idea of possibly incorporating a characteristic of the tenants,
but staff was wary of the fact that it would be viewed as
advertising. He explained the applicant then had thought of
installing the graphic panels which would allow them to do
seasonal themes and change them periodically bringing some
variety to the look of the center.
Committee Member Fitzpatrick asked who would monitor the
condition of the signs and the panels. Mr. Knox replied the on -
site property manager would be responsible of ensuring the panels
and the images were maintained in good condition at all times.
Committee Member Fitzpatrick asked staff why the staff report
had stated that the images in the graphic panels were not
considered public art and who had the authority to determine
that. Assistant Planner Franco replied the determination was
made by the City's Community Services Department and the
399
Architecture and Landscaping Review Committee
Minutes
February 4, 2009
reason the images were deemed not to be public art was due to
the short longevity of their lifespan.
Mr. Knox noted the applicant had ventured into the possibility of
using images that would have been considered public art, but the
criteria for that determination was that original artwork had to be
used and the cost had become prohibitive. He added staff
wanted ALRC to review the graphic panels to have a second
approval in place. The determination was that the graphic panels
were not considered signage.
Committee Member Fitzpatrick expressed his concern in regards
to the maintenance of the appearance of the images and panels
and the possibility of them becoming a nuisance. Mr. Knox stated
the panels had been used at a center in Washington built by
Komar Investments and they had proven to last for two years.
Committee Member Arnold asked how many panels there would
be all together. Mr. Knox replied there would be a total of six
panels and, with the eighteen images proposed, they would have
two possible changes of the displayed images.
Committee Member Arnold said he thought the graphic panels
would be beneficial to the overall image of the center, but he also
acknowledged Committee Member Fitzpatrick's concern on the
maintenance possibly becoming an issue in the future.
There being no further questions, it was moved and seconded by
Committee Members Rooker/Fitzpatrick to adopt Minute Motion
2009-003, recommending approval of Site Development Permit
2006-874, noting the graphic panels were not deemed necessary
from an architectural perspective and granting the applicant the
right to omit them at any time in the future. Unanimously
approved.
VI. CORRESPONDENCE AND WRITTEN MATERIAL: None
400
Architecture and Landscaping Review Committee
Minutes
February 4, 2009
VII. COMMITTEE MEMBER ITEMS:
The Committee suggested the following discussion topics for the Joint
Meeting:
• Water features
• Define the expectations of the Architecture and Landscape
Review Committee by the Planning Commission
• Green buildings and sustainability
Staff said the suggestions had been noted and would be forwarded to
the Planning Director.
Committee Member Fitzpatrick asked if a date had been set for the Joint
Meeting. Staff replied the meeting had been scheduled for Tuesday,
March 10, 2009, at 6:00 p.m. in the Study Session room.
Discussion followed on the Committee's responsibility to review projects
from an architectural as well as landscaping perspective, on the City's
efforts to promote water and energy efficient building, and on green
building and sustainability.
Vill. PLANNING STAFF ITEMS:
Planning Commission Update:
Principal Planner Stan Sawa said there were no updates.
IX. ADJOURNMENT
There being no further business, it was moved and seconded by Committee
Members Fitzpatrick/Rooker to adjourn this meeting of the Architecture and
Landscaping Review Committee to a Regular Meeting to be held on March 4,
2009. This meeting was adjourned at 10:55 a.m. on February 4, 2009.
Respectful) subm' ed,
MONIKA RAD VA
Secretary
401
�o>r+t�i
4-.5;L -D
LEAiGUE
l�tCITIES
1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.eacities.org
A RESOLUTION ENDORSING THE CONVENING OF
A SUMMIT OF LOCAL GOVERNMENT LEADERS
ON REFORMING THE GOVERNANCE OF CALIFORNIA
WHEREAS, forty years ago California was renowned for its outstanding schools,
excellent infrastructure, quality health and human services, outstanding public parks and
safe communities. At about that time, however, laws began being passed that have
substantially stripped politically accountable community governments of discretion over
the priority and funding of community services; and
WHEREAS, today in Califomia our state government is increasingly seen as
broken. Record state deficits, late budgets, the inability to address the critical issues of
the day --energy, water, education, health services, and more --all contribute to a
dysfunction that has tangible outcomes: lost jobs, reduced services, and inadequate
resources to educate our children; and
WHEREAS, late and inadequate state budgets seriously disrupt the ability of local
governments to deliver vital services. New state mandates are often imposed before the
prior reforms have had a chance to work, and they typically give the state control over the
details of services delivered at the community level; and
WHEREAS, while state leaders are in the early stages of adopting some widely -
accepted practices such as multi -year budgeting and increasing reserves for times of
fiscal uncertainty, we believe the state governance crisis is due in large measure to a more
fundamental problem of over -concentrating decision making at the state level at the
expense of true community priority setting and spending decisions; and
WHEREAS, this top -down, centralized governance system is at the root of many
of our problems as a state. Community government leaders no longer have the tools to set
and fund community priorities and be held accountable to the voters for them. Moreover,
the state provides neither adequate funding nor the flexibility in using state funding for
effective community service delivery; and
WHEREAS, the distinction between what decisions should be made at the state
versus the local levels has not just been blurred, but in virtually every case the default
position has become that the state and not community governments should decide. This
has given a much less accountable and now financially precarious state government
authority to address more and more community needs; and
402
WHEREAS, in 2004 the League of California Cities joined counties, special
districts, Governor Arnold Schwarzenegger and hundreds of other community leaders
and organizations to sponsor a statewide ballot measure, Proposition IA, to provide
substantial constitutional protection of the local revenues from being diverted, stolen or
borrowed by state government. That measure was overwhelmingly approved by the
voters by an 84% margin; and
WHEREAS, as local elected and appointed leaders we believe we have a
responsibility to debate and support key reforms to provide greater autonomy, flexibility
and fiscal tools to local governments so they can deliver the highest quality local services
and other reforms that would aid the state in executing its important statewide
responsibilities in a stable, predictable, and accountable manner.
NOW, THEREFORE, BE IT RESOLVED, that the board of directors of the
League of California Cities hereby invites its county and school partners in the City -
County -School (CCS) Partnership to jointly sponsor a statewide summit meeting on state
governance reform to address and debate the above -described problems and to develop
proposed solutions and reforms to strengthen the governance of our great state, including
to consider the advisability of convening a statewide constitutional convention to
implement any reforms; and
RESOLVED FURTHER, that the Summit on State Governance Reform be held
at the earliest practical date and that the memberships of the League, California School
Boards Association (CSBA) and the California State Association of Counties (CSAC) be
invited to participate in the Summit to the fullest extent possible; and
RESOLVED FURTHER, that we, the members of the board of directors of the
League of California Cities, do hereby pledge our support and efforts to achieve not only
a successful Summit but to the development and adoption by the voters of reforms that
will improve the governance of California, increase local control and responsiveness to
the critical issues we face as a state, and rebuild the public's trust in government.
ADOPTED, this 17th day of April, 2009 in Sacramento, California.
%444&
Judith Mitchell, President
Mayor, Rolling Hills Estates
ATTEST:
Christopher McKenzie
Executive Director
YJ
403
We, the undersigned members of the board of directors of the League of
California Cities strongly support the foregoing resolution, dated April 17.
NAME CITY
404
os
405
Dan Walters: Two strategies to change California government
Published Tuesday, Apr. 21, 2009, Sacramento Bee
California's never-ending budget crisis has, if nothing else, solidified broader acceptance of what
until recently had seemed to be a radical notion — that the state's governance is deeply flawed and
needs fundamental overhaul.
Two centrist, bipartisan civic groups — California Forward and the Bay Area Council — are
pushing two different and somewhat competitive reform strategies, both aimed at asking voters
next year to take action of some kind, and both appear to be picking up steam.
California Forward, an organization financed with millions of dollars from the state's top
foundations, had been pursuing an incremental approach to reform. It endorsed shifting legislative
redistricting to an independent commission, which voters approved last year. It is also endorsing
the six budget -related measures on the May 19 special election ballot and has been poised to
support a form of open primary elections on next year's ballot, aimed at reducing partisanship.
The Bay Area Council, a collection of corporate CEOs, has had a more aggressive approach,
working on two ballot measures for 2010, one that would allow voters to call a constitutional
convention without going through the Legislature, another that would call such a convention to
overhaul state and perhaps local government.
Both have implicit, and sometimes explicit, support from Gov. Arnold Schwarzenegger. "I think
that eventually the state of California has to look at a constitutional convention, to really look at
the whole thing, the way government works in California," Schwarzenegger said during a
presentation to the Commonwealth Club last month, "because there are many aspects of
government in California that are dysfunctional."
That was a boost for the Bay Area Council, but California Forward is dominated by the
governor's allies and advisers. They include Robert Hertzberg, the former Democratic speaker of
the state Assembly who has assumed the group's co -chairmanship. He succeeded Leon Panetta,
now director of the Central Intelligence Agency.
On Monday, Hertzberg laid out a more aggressive agenda, calling for sweeping changes in fiscal
procedures, including two-year state budgets and eliminating the two-thirds vote requirement for
budgets (while retaining it for new taxes), tax reform, modifying legislative term limits, and
strengthening local governments.
"The public doesn't trust Sacramento," Hertzberg told the Sacramento Press Club, adding,
"People are mad as hell ... it's real."
His reform list is similar to the Bay Area Council's, but Hertzberg says he wants to give the
Legislature a chance to fashion a reform package through a constitutional revision commission,
rather than jumping to a constitutional convention. "We are going to light this thing up," he said.
The two groups, which have been conducting talks together, appear to have agreed on a
two -pronged strategy. They'll try the legislative route first. If that fails, they'll pursue a
constitutional convention proposal for the 2010 ballot.
406
4Oe+.',A /, -A 4
114-9-1-0°!
Dan Walters: Two strategies to change California government
Published Tuesday, Apr. 21, 2009, Sacramento Bee
California's never-ending budget crisis has, if nothing else, solidified broader acceptance of what
until recently had seemed to be a radical notion — that the state's governance is deeply flawed and
needs fundamental overhaul.
Two centrist, bipartisan civic groups — California Forward and the Bay Area Council — are
pushing two different and somewhat competitive reform strategies, both aimed at asking voters
next year to take action of some kind, and both appear to be picking up steam.
California Forward, an organization financed with millions of dollars from the state's top
foundations, had been pursuing an incremental approach to reform. It endorsed shifting legislative
redistricting to an independent commission, which voters approved last year. It is also endorsing
the six budget -related measures on the May 19 special election ballot and has been poised to
support a form of open primary elections on next year's ballot, aimed at reducing partisanship.
The Bay Area Council, a collection of corporate CEOs, has had a more aggressive approach,
working on two ballot measures for 2010, one that would allow voters to call a constitutional
convention without going through the Legislature, another that would call such a convention to
overhaul state and perhaps local government.
Both have implicit, and sometimes explicit, support from Gov. Arnold Schwarzenegger. "I think
that eventually the state of California has to look at a constitutional convention, to really look at
the whole thing, the way government works in California," Schwarzenegger said during a
presentation to the Commonwealth Club last month, "because there are many aspects of
government in California that are dysfunctional."
That was a boost for the Bay Area Council, but California Forward is dominated by the
governor's allies and advisers. They include Robert Hertzberg, the former Democratic speaker of
the state Assembly who has assumed the group's co -chairmanship. He succeeded Leon Panetta,
now director of the Central Intelligence Agency.
On Monday, Hertzberg laid out a more aggressive agenda, calling for sweeping changes in fiscal
procedures, including two-year state budgets and eliminating the two-thirds vote requirement for
budgets (while retaining it for new taxes), tax reform, modifying legislative term limits, and
strengthening local governments.
"The public doesn't trust Sacramento," Hertzberg told the Sacramento Press Club, adding,
"People are mad as hell ... it's real."
His reform list is similar to the Bay Area Council's, but Hertzberg says he wants to give the
Legislature a chance to fashion a reform package through a constitutional revision commission,
rather than jumping to a constitutional convention. "We are going to light this thing up," he said.
The two groups, which have been conducting talks together, appear to have agreed on a
two -pronged strategy. They'll try the legislative route first. If that fails, they'll pursue a
constitutional convention proposal for the 20 t 0 ballot.
40?
LEAGUE 1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
OF CALIFORNIA www.cacities.org
LltC
A RESOLUTION ENDORSING THE CONVENING OF
A SUMMIT OF LOCAL GOVERNMENT LEADERS
ON REFORMING THE GOVERNANCE OF CALIFORNIA
WHEREAS, forty years ago California was renowned for its outstanding schools,
excellent infrastructure, quality health and human services, outstanding public parks and
safe communities. At about that time, however, laws began being passed that have
substantially stripped politically accountable community govemments of discretion over
the priority and funding of community services; and
WHEREAS, today in California our state government is increasingly seen as
broken. Record state deficits, late budgets, the inability to address the critical issues of
the day --energy, water, education, health services, and more --all contribute to a
dysfunction that has tangible outcomes: lost jobs, reduced services, and inadequate
resources to educate our children; and
WHEREAS, late and inadequate state budgets seriously disrupt the ability of local
governments to deliver vital services. New state mandates are often imposed before the
prior reforms have had a chance to work, and they typically give the state control over the
details of services delivered at the community level; and
WHEREAS, while state leaders are in the early stages of adopting some widely -
accepted practices such as multi -year budgeting and increasing reserves for times of
fiscal uncertainty, we believe the state governance crisis is due in large measure to a more
fundamental problem of over -concentrating decision making at the state level at the
expense of true community priority setting and spending decisions; and
WHEREAS, this top -down, centralized governance system is at the root of many
of our problems as a state. Community government leaders no longer have the tools to set
and fund community priorities and be held accountable to the voters for them. Moreover,
the state provides neither adequate funding nor the flexibility in using state funding for
effective community service delivery; and
WHEREAS, the distinction between what decisions should be made at the state
versus the local levels has not just been blurred, but in virtually every case the default
position has become that the state and not community governments should decide. This
has given a much less accountable and now financially precarious state government
authority to address more and more community needs; and
��i
WHEREAS, in 2004 the League of California Cities joined counties, special
districts, Governor Arnold Schwarzenegger and hundreds of other community leaders
and organizations to sponsor a statewide ballot measure, Proposition IA, to provide
substantial constitutional protection of the local revenues from being diverted, stolen or
borrowed by state government. That measure was overwhelmingly approved by the
voters by an 84% margin; and
WHEREAS, as local elected and appointed leaders we believe we have a
responsibility to debate and support key reforms to provide greater autonomy, flexibility
and fiscal tools to local governments so they can deliver the highest quality local services
and other reforms that would aid the state in executing its important statewide
responsibilities in a stable, predictable, and accountable manner.
NOW, THEREFORE, BE IT RESOLVED, that the board of directors of the
League of California Cities hereby invites its county and school partners in the City -
County -School (CCS) Partnership to jointly sponsor a statewide summit meeting on state
governance reform to address and debate the above -described problems and to develop
proposed solutions and reforms to strengthen the governance of our great state, including
to consider the advisability of convening a statewide constitutional convention to
implement any reforms; and
RESOLVED FURTHER, that the Summit on State Governance Reform be held
at the earliest practical date and that the memberships of the League, California School
Boards Association (CSBA) and the California State Association of Counties (CSAC) be
invited to participate in the Summit to the fullest extent possible; and
RESOLVED FURTHER, that we, the members of the board of directors of the
League of California Cities, do hereby pledge our support and efforts to achieve not only
a successful Summit but to the development and adoption by the voters of reforms that
will improve the governance of California, increase local control and responsiveness to
the critical issues we face as a state, and rebuild the public's trust in government.
ADOPTED, this 17th day of April, 2009 in Sacramento, California.
7%C[
Judith Mitchell, President
Mayor, Rolling Hills Estates
ATTEST.
Christopher McKenzie
Executive Director
t'•
We, the undersigned members of the board of directors of the League of
California Cities strongly support the foregoing resolution, dated April 17.
NAME CITY
S
• 411
Department Report: 1-13
M0
TO: The Honorable Mayor and Members of the City Council
FROM: Bret M. Plumlee, Assistant City Manager — Management Services
DATE: April 21, 2009
SUBJECT: Update on Green and Sustainable Program
This report provides a quarterly update to the various "green" activities City staff
has been involved since January 2009.
City-wide Green Publicity, Projects and Activities
The quarterly newsletter, La Quinta City Report, continues to be great medium for
announcing "Green" events and providing updates of workshops. The City website
has been a useful method to provide residents with "Green" related activity
information. The La Quinta Gem and The Desert Sun have also been used to
promote "Green" events including the Green Workshop to be held at the La Quinta
Museum on April 22, 2009. The Green Workshop will provide residents with the
opportunity to learn about the many ways they can conserve energy and water and
recycle, while saving money in the process. This "Green" event is another way the
City is reaching out to the community and showing its "Green" commitment.
On January 29, 2009, the Mayor and staff met with the PGA West Homeowner's
Association (HOA) and the City's "Green" conservation partners. PGA West HOA
was interested in understanding the City's green partnerships with the various
utility companies and which programs are available to the HOA and their residents.
Staff from Imperial Irrigation District (IID), Coachella Valley Water District (CVWD),
and Southern California Gas Company described their residential rebate programs
that may be applicable to the PGA West HOA. Follow-up meetings were arranged
between the utilities and PGA West staff to do a further analysis of the pools, lakes
" 412
and lighting throughout PGA West with the objective of maximizing energy, water,
gas efficiency and savings.
On March 19, 2009, the Public Works Department participated in a presentation on
LED Retrofit Light Bars for City illuminated street name signs at signalized
intersections. The LED Retrofit Light Bar replaces the fluorescent lamps inside the
fixture and bypasses the two ballasts that are used to power the fluorescent lamps.
By using the LED Retrofit Light Bar, power consumption can be reduced as much
as 60 percent and service costs can be reduced up to 80 percent. Since the City
has 48 traffic signals, with about 4 illuminated street name signs at each signal,
the power and service cost savings could be significant. Although the power
consumption is reduced from approximately 99 watts for the fluorescent tubes to
approximately 39 watts for the LED unit, the illumination is as good, if not better.
The unit has a five-year warranty and the cost of the light bar is approximately
$500, which is less than replacing the lamps and the two ballasts. The vendor has
allowed the City to use two units for a 30-day trial period. One unit is located in
the street name sign on the northwest corner of Miles Avenue and Dune Palms
Road, and the second unit is located on the southeast corner of Highway 111 and
Adams Street. These locations were chosen due to the fact that the signs were
not previously working.
On April 17, 2009, staff will attend the CVAG Energy Summit 2009 which will
feature regional leaders in government, energy, and the private sector to advance
energy efficiency, sustainability and green job growth in the Coachella Valley. The
Energy Summit will include a free Energy Fair for members of the public
(individuals, businesses, homeowners associations) with exhibitors on solar energy,
energy efficiency, water conservation and sustainable resource use. The City has
paid for an exhibitor booth at this event and staff will provide information related to
future "Green" events and energy and water conservation and recycling programs
available to La Quinta residents.
Development Projects
On March 17, 2009 during a public hearing, City staff submitted to City Council a
consideration for adoption a Certification of Environmental Impact Report (EIR) for
Environmental Assessment for property located in the City.
The EIR contained an air quality mitigation measure (MM 3) requiring all structures
within the proposed project shall demonstrate energy efficiency which exceeds the
standards of Title 24 of the Uniform Building Code by 20%. This mitigation
measure was included in the EIR to address greenhouse gases and global warming.
Although there are no thresholds established for greenhouse gases as of yet, the
City is required to work towards reducing its greenhouse gas emissions to 1990
413
levels. While no uniform threshold of significance has been officially adopted in
California, numerous proposed thresholds have been developed.
"Green" Related Federal Stimulus Funding
On February 20, 2009, staff submitted three Fiscal Year 2009-2010 Federal
Appropriation Requests to Congresswoman Mary Bono-Mack's office for funding
consideration.
The "Green" related project is noted below:
➢ Energy Efficiency Retrofit Measures: A recent Energy Efficiency Feasibility
and Green House Gas Emission Study provided by Imperial Irrigation District
on four municipal buildings facilities identified 10 energy efficiency retrofit
measures. These measures will provide immediate and long-lasting
environmental benefits for current and future generations;
On February 26, 2009, staff submitted an Energy Efficiency Retrofit Measures
Federal Stimulus request to Assemblyman Manuel Perez for funding consideration.
Assemblyman Perez met with Vice President Joe Biden in Philadelphia. His staff
requested shovel ready projects which the City of La Quinta prepared regarding the
Federal Stimulus package that the State of California will be receiving.
On March 24, 2009, staff submitted five additional projects to Congresswoman
Mary Bono-Mack's office for future federal funding consideration, two of which
were "Green" related.
➢ City Hall -Library -Senior Center Solar Panels: installation of solar panels to
provide clean and renewable energy;
➢ RDA Homes: turf to desert landscape conversion;
The City has entered into an agreement with Burke, Rix, and Hines to evaluate City
projects, including "Green" related projects that qualify for federal stimulus funding
and assist in the application submittal process.
Updates of Utility Programs
Partnership with CVWD
The City and CVWD established a Cooperative Landscape Water Management
Program. The purpose of the program is to establish water conservation for
qualified property owners in the City. To date, approximately eight La Quinta
•,.. 414
residents have completed the program and have received or should be receiving
their rebate checks from the City of La Quinta and CVWD.
The City and CVWD chose two Redevelopment Agency (RDA) owned homes to
participate in this program. The homes are located at 52-985 Eisenhower Drive
and 51-805 Avenida Cortez. The landscape conversion on these RDA Cove homes
is nearing completion. The landscape features desert plants and drought -tolerant
plants for additional color. The Eisenhower Drive home will include some turf in
the front yard.
The Village Police Station's "smart" irrigation controller is working. Since it was
installed ten months ago, 367,268 gallons of water have been saved. Simply
stated, there has been a 54 percent reduction in water use and the controller has
paid for itself. This demonstration project is a great example of what a homeowner
with an all -turf yard can expect in water savings.
City staff met with CVWD personnel regarding the Water Waste Hotline project and
discussed details of the CVWD phone system upgrade, field inspections and the
roles each agencies staff will take. CVWD will need a month or more to get the
phone system and tracking system in place.
City staff met with CVWD personnel regarding the new tiered rates for the City's
parks. Once these rates are established, water users will be charged higher rates
for water used that is over the allotment for that location. Staff has been working
with CVWD to establish the necessary allotment for well -maintained parks that are
not over -watered.
Partnership with IID
On February 10, 2009, staff met with representatives from IID for their Energy
Partnership Meeting. Highlights of the meeting included:
➢ Staff received an update regarding pledge results from the Rotary Club
presentation and the Coachella Valley Economic Partnership presentation.
Twenty-one people signed up, 19 were later contacted by IID personnel and
one energy audit has been conducted so far. Also, the Mayor's Going Green
Luncheon resulted in 11 energy audits;
➢ Staff and IID have begun to develop an Outreach Program that will target La
Quinta residents with air conditioning units and pool pumps that are due to
be replaced. Replacing both would make a significant reduction in energy
consumption.
�3&1
On April 8, 2009, staff met with representatives from IID for their Energy
Partnership Meeting. Highlights of the meeting included:
➢ City staff received an update regarding PGA West Energy Efficiency Audits.
IID personnel reported that the on -site audits were completed (54 pools and
spas) and the report will be ready in one week. Other Homeowners
Associations have expressed an interest in hosting an IID/City informational
meeting;
➢ IID and City staff members are planning a Demand Side Management (DSM)
Workshop designed to use the demographics on residential/commercial areas
and determine measureable targets and goals through programs to increase
energy efficiency;
➢ Discussed the Green Event to be held at the La Quinta Museum on April 22,
2009 from 4:00 p.m. to 7:00 p.m. Conservation partners will be in
attendance to provide information and sign-up residents and businesses for
various energy reduction, water conservation and recycling programs;
➢ Staff and IID reviewed the Energy Partnership program originally approved by
City Council May 20, 2008 to see what items are still outstanding. IID
personnel will provide an update on what has been accomplished so far and
provide staff with an update at the next Partnership meeting;
➢ IID personnel provided a 2005 Energy Consumption Baseline Report. This
will allow the City going forward, to know whether energy consumption has
increased or decreased since the 2005 baseline. IID will provide baseline
reports for 2006, 2007 and 2008 at a future meeting.
Waste and Recycling
City staff continues to meet and work with Burrtec and HF&H with regard to waste
management services. Burrtec has been a cooperative and valuable partner in
providing City staff and HF&H Consultants with waste management data and
providing quality customer service. HF&H, as our waste and recycling consultant,
has been instrumental in the implementation of AB 939 programs to ensure the
City's compliance with the State's AB 939 mandate.
In addition to programs already in place such as the Sharp's Program (safe disposal
of needles), the City is looking into two new programs, Restaurant Foodwaste
Diversion and Non -Controlled Medication Disposal. Burrtec will provide a
Restaurant Foodwaste Diversion proposal to City staff and HF&H will provide City
staff a memorandum on the Non -Controlled Medication Disposal program for
evaluation.
416
On March 3, 2009, the City Council was updated regarding the Construction and
Demolition (C&D) Debris Monitoring Pilot Program. Based on the initial results, the
C & D Pilot Program is working very well. Staff will continue to work with HF&H
and Burrtec to expand the voluntary program over the next fiscal year, which will
assist in meeting the Council's expectations to protect the environment and
maintain a "Green and Sustainable La Quinta."
On March 13, 2009, the City submitted its AB 939 Annual Report to the California
Integrated Waste Management Board (CIWMB) which included supporting data of
diversion activities. Also, the City complied with the Large Venue and Events
reporting which requires that each city or county create a solid waste reduction
plan for each event.
On March 14, 2009, a Used Oil/Filter Exchange Event was held at the La Quinta
AutoZone. During this event, the City experienced a record -breaking turnout where
participants recycled 346 percent more used oil filters than in the previous year.
Educational Programs Attended by Staff
On February 11, 2009, staff attended CVWD Water Management Plan update
meeting, held at the CVWD Coachella Headquarters. The meeting was to discuss
the ongoing update of the existing CVWD Water Management Plan, which was
approved in 2002.
The current plan focuses on four core areas regarding Water Management
practices; water supply, source substitution, groundwater recharge, and
conservation. According to the plan, CVWD is actively seeking out future recharge
areas in the Eastern Coachella Valley. Of most importance to the City is the
construction of the Dike 4 recharge basin, west of Trilogy at La Quinta. In addition
to the recharge area at Dike 4, CVWD is looking for pilot projects for canal water
treatment for municipal water use. CVWD stated that they are looking in the areas
of Indio and Coachella for this pilot project; however, the City of La Quinta also
contains several miles of the canal, and the project itself is worth noting. A follow-
up meeting about the update to the plan will be held later this summer.
On March 13, 2009, staff attended the Coachella Valley Chapter Community
Associations Institute All About Water" presentation. Representatives from
CVWD, RGA Group, and Desert Take Five, Inc were featured speakers. Highlights
of the Presentation included:
➢ Water Budgets: CVWD will determine the amount of water that should be
used based on the square footage of the area;
417
➢ Tiered Rates: Designed to charge users that exceed their allocated water
budget. The greater the water usage above the water budget, the greater the
charge;
➢ Shadow Billing: CVWD will send out invoices with the current billing system
and also what the bill would be if the NEW Tired Rate system were in place;
➢ Water Audits: CVWD encouraged residents to schedule a water audit to
determine what can be done to conserve water in their homes;
➢ Smart Controllers: Installing them will save between 20 to 25 percent on
your water bill;
➢ Landscape Conversion: RGA Group and Desert Take Five, Inc encouraged
residents to consider landscape conversion as an alternative to turf to save
money and conserve water plus retain aesthetic appeal.
On March 17, 2009, staff attended a California Green Builder Workshop, hosted by
CVAG and the Building Industry Association. The speaker was Justin Dunning,
ConSol's Director of Green Programs, who discussed AB 32 — The Global Warming
Solutions Act measuring greenhouse gas savings; as well as 2008 T-24 Energy
Code Changes, which are scheduled to go into effect on August 1, 2009. Future
programs are scheduled to discuss items such as California Residential "Green
Building" Standards and Leadership in Energy and Environmental Design (LEED) for
Homes.
On March 18, 2009, staff attended an IID Energy Efficiency Workshop. IID
representatives discussed ways to reduce energy usage by 10 percent or more by
introducing Low Cost and No Cost measures. Specific measures included:
Low Cost:
➢ Compact Fluorescent — uses 1 /3 the energy and lasts up to 10 times longer;
➢ Energy Star Refrigerators — get a rebate from IID and save up to $70 per in
energy costs;
➢ Programmable Thermostat — replacing manual thermostats will you up to
$1 10 per year; and
➢ AC Diagnostic/Repair — servicing your AC unit can save you up to $111 per
year.
418
No Cost (behaviors, settings and usage related to):
➢ Vampire Loads — battery chargers, computers, and televisions all place an
electric load even when turned off; unplug them at night and take the bite
out of your electric bill;
➢ Water heating — reduce electric water heater setting to 130 degrees and
save up to $85 per year;
➢ Lighting — turn off lights when not in use and save up to $15 per year; and
➢ Air Conditioning — raise thermostat setting 3-5 degrees in the summer and
save up to $110 per year.
In March, staff participated in web conference hosted by CVAG for a workshop put
on by the Air Quality Management District to discuss the federal stimulus funding
which will be available through the 2009 American Reinvestment and Recovery
Act. Topics included funding which will be available for energy efficiency,
transportation, the clean cities program, and the Assembly stimulus, economic
recovery and jobs task force.
On March 25 thru March 27, 2009, staff and four members of the Planning
Commission attended the 2009 Planners Institute and Mini Expo in Anaheim.
Some of the sessions offered included:
➢ California Environmental Quality Act 101 (CEQA Basics);
➢ Preparing and Adopting Effective General Plans;
➢ Planning Commissioners' Role and Responsibilities;
➢ Green Building Ordinances;
➢ SB 375 — the Intersection of Climate Change, Land Use and Transportation;
and
➢ How to Read an Environmental Impact Report (EIR).
The consensus of opinion was that the meeting was worthwhile and provided
opportunity for a better understanding of the Commissioners' role, as well as
"Green" and environmental issues.
In addition, staff attended numerous meetings related to AB 32 and SB 375 toward
the application and implementation of requirements as they relate to City projects.
419
Conclusion
The City has been very proactive in developing programs and training staff to
ensure reduction in both costs and greenhouse gas emissions. Staff will continue
to make significant efforts over this next fiscal year to meet the Council's
expectations to protect the environment and maintain a "Green and Sustainable La
Quinta."
420
APRIL 21
APRIL 22
APRIL 25
MAY 5
MAY 8
C.!�lilii
JUNE 2
JUNE 16
JULY 7
JULY 21
DEPARTMENT REPORT: 3 -A
CITY COUNCIVS
UPCOMING EVENTS
CITY COUNCIL MEETING
GREEN COMMUNITY EVENT AT THE
LA QUINTA MUSEUM (4:00-7:00 P.M.)
CITY'S BIRTHDAY PARTY AND COMMUNITY
PICNIC
CITY COUNCIL MEETING
OPEN AIR CINEMA
CITY COUNCIL MEETING
CITY COUNCIL MEETING
CITY COUNCIL MEETING
CITY COUNCIL MEETING
CITY COUNCIL MEETING
4 421
LA QUINTA CITY COUNCIL MONTHLY CALENDAR
March
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April 2009
10:00 AM ALRC
2
12.00 PM Mayor's Lunch
3 14
5
6
7
8
9
10
11
3:00 PM City Council
9:00 AM RCTC-
11:00 AM CVCC-Sniff
Meeting
Henderson
12:00 PM Energy/
4:30 PM Investment
Envaan. Sniff
Advisory Board
12
13
14
15
16
17
18
10:00 AM Pub. SityKirk
7:00 PM Planning
10:00 AM Homelessness
3:00 PM Historic Preset
9:00 AM CVA Henderson
12:00 PM Transp Kirk
Commission
Cmte.-Franklin
vation Commission
5:30 PM Community
12:00 PM HCRC Franklin
Services Commission
6:00 PM League
Henderson
19
20
21
22
23
24
25
3:00 PM City Council
12:00 PM Sunline-Adolph
9:00 AM LAFCO-
Meeting
Henderson
City Birthday Party &
Community Picnic
26
27
28
29
30
10:30 AM RCTC Budget -
7:00 PM Planning
May
Henderson
Commission
S M T W T F]2153
6:00 PM Exec Come.
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LA QUINTA CITY COUNCIL MONTHLY CALENDAR
May 2009
3
4
5
6
7
8
9
3:00 PM City Council
10:00 AM ALHC
Meeting
10
11
12
13
14
15
16
10:00 AM Pub. Sfty-Kirk
12:00 PM Traosp-Kirk
3:00 PM Mons.
Conversancy Kok
5:30 PM Community
7:00 PM Planning
Commission
9:00 AM 6CTC-
Henderson
4:30 PM Investment
Advisory Board
9:30 AM Animal Campus
Franklin
11:00 AM CVCC-Smff
12:00 PM Energy)
Environs Sniff
9:00 AM CVA-Handerson
Services Commission
6:00 PM League -
Henderson
17
18
19
20
21
22
23
3:00 PM City Council
10:00 AM Homelessness
3:00 PM Historic Presm-
Meeting
Cmte. Franklin
vation Camrrgssion
12:00 PM HCHC Franklin
4:00 PM J.Cochran
Airport Franklin
24
25
26
27
28
29
30
IL
7:00 PM Planning
Commission
12:00 PM Sunline Adolph
9:00 AM LAFCO
Henderson
Memorial Day
(CITY HALL CLOSED)
31
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LA QUINTA CITY COUNCIL MONTHLY CALENDAR
June 2009
2
3:00 PM city Council
Meeting
3
10:00 AM ALRC
4
12:00 PM Mayor's Lunch
5
0
7
8
9
10
11
12
13
10:00 AM Pub. Shy Kirk
7:00 PM Planning
9:00 AM RCTC-
11:00 AM CVCC-Sniff
12:00 PM Transp Kirk
Commission
Henderson
12:00 PM Energyl
5:30 PM Community
4:30 PM Investment
Environs Sniff
Services Commission
Advisory Board
6:00 PM League
Henderson
14
15
16
17
18
19
20
3:00 PM City Council
10:00 AM Homelessness
3:00 PM Historic Preset
9:00 AM CVA Henderson
Meeting
Came. -Franklin
vation Commission
12:00 PM HCRGFranklin
Special City Council
Flag Day
Budget Meeting
22
23
24
25
26
27
10:30 AM RCTC Budget -
7:00 PM Planning
12:00 PM Sunline-Adolph
9:00 AM LAFCO
r2821
Henderson
Commission
Henderson
29
30
6:00 PM Exec Crete:
Adolph
July
S M T S M T W T F S
1 2 3 4
3 4 5 5 6 7 B 9 10 11
A22
10 11 12 12 13 14 15 16 17 16
I7 16 19 19 20 21 22 23 24 25
24 25 26 pfi 27 26 29 30 31
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DEPARTMENT REPORT: 4
C&ty� 4 4 a"
TO: The Honorable Mayor and Members of the City Council
FROM: Tom Hartung, Director of Building & Safety
DATE: April 21, 2009
RE: Department Report — March, 2009
Attached please find the statistical summaries for building permits, Animal Control,
Code Compliance, and garage sale permits for the month of March. The statistical
summaries depict the following highlights:
• Year-to-date building permit valuation is $7,923,738 which represents an
issuance of 119 building permits in March;
• Animal Control handled 361 incidents in March;
• Code Compliance initiated 387 cases in March;
• Garage sale permits generated $1680 in revenue in March.
425
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429
DEPARTMENT REPORT:
OF`k OF
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director
DATE: April 21, 2009
SUBJECT: Community Services Department Report for March 2009
Upcoming events of the Community Services Department for May 2009:
May 1
Tae Kwon Do, Senior Center
May 1
*May Evening Dance
May 4
*Morning Workout
May 4
*Mat Pilates
May 4
Jazz to the Max, Senior Center
May 4
Yoga, Fitness Center
May 4
Ballet/Jazz 7-10, La Quinta High School
May 4
Teen Ballet, La Quinta High School
May 5
*Yoga for Health
May 5
*Photo Editing 1
May 5
*Vista Laptops
May 5
*Arthritis Foundation Exercise Program
May 5
Zumba, Senior Center
May 6
Photoshop Pro, Senior Center
May 6
Tap 1, La Quinta High School
May 6
Ballet/Tap 4-6, La Quinta High School
May 6
Ballet/Tap 7-10, La Quinta High School
May 7
*E-Mail
May 7
*Files & Folders
May 8
Open Air Cinema, Civic Center Campus
May 9
Algodones Excursion
May 12
*Basic Computer
May 12
*Photo Editing 2
May 12
Youth Tennis 5-7, Fritz Burns Park
May 12
Youth Tennis 8-10, Fritz Burns Park
May 12
Teen Tennis 14-17, Fritz Burns Park
May 14
Adult Tennis, Fritz Burns Park
May 14
*Basic Internet
430
May
14
*Dessert Competition Luncheon
May
14
Youth Tennis 11-13, Fritz Burns Park
May
14
Dance, Play & Pretend, La Quinta High School
May
14
Beginning Ballet, La Quinta High School
May
14
*List & Labels
May
19
*Word Processing
May
19
*Photo Editing 3
May
28
*Afternoon Tea Luncheon
*Senior Center class or activity
431
Community Services Department
Attendance Report for the Month of March 2009
Summary Sheet
Program 2009 2008 Variance Sessions Per Month
2009 2008
Leisure Classes
71
97
-261
83
47
Special Events'
1025
1068
-43
2
3
Adult Sports/ Fitness
1115
837
278
48
47
Senior Center
1564
1411
153
106
107
Total
3,775
3,413
362
239
204
Senior Services
Senior Center
360
333
27
12
12
Total
360
333
271
12
12
Sports User Groups
La Quinta Park Use
AYSO
500
250
250
22
24
LQ Sports & Youth
120
75
45
20
13
Sports Complex
LQ Sports & Youth
900
850
50
22
19
Facility/Park Rentals
Senior Center
Private Part
300
0
300
2
0
Churches-2
600
225
375
8
3
Museum
Meeting Room
120
0
120
2
0
Mtn . Room/ Courtyard
150
0
1501
1
0
Osherclasses
110
0
110
7
0
Library
Classroom "
650
1000
-350
13
20
Civic Center Campus
Private Pa
50
50
0
1
1
Park Rentals
La Quinta Park
2001
1501
50
41
3
Fritz Burns Park
0
0
oil
0
0
Total
3,700
2,600
1,10 '1
102
83
Total Programs
7,835
6,346
1,4891
353
299
Volunteer Hours
Senior Center
339
354
-15
Total Volunteer Hours
3391
354
-15
' Special Events in 2008 included Easter events that were held in March last year.
"There were more paid Library rentals in 2008 than in 2009.
432
Community Services Program Report for March 2009
2009 2008 2009 2nna
Participants
Participants
Variance
Meetings
Meetings
Leisure Classes
Guitar
7
18
-11
10
6
Beginning Ballet
5
4
1
4
4
Dance, Play, & Pretend
6
10
-4
4
4
Youth Tennis
4
0
4
1
0
Yoga
10
0
10
18
0
Zumba
12
15
-3
91
8
Belly Dancing
4
10
-6
3
4
Ballet/ Jazz 1
81
0
8
13
0
Microsoft Excel
5
0
5
4
0
Adobe Photoshop Pro
3
5
-2
4
5
Tee Kwon Do
7
2
5
13
10
Totals
71
64
7
83
41
2009 2008 2009 2008
Participants
I Participants
I Variance
Meetin s
Meetin s
Special Events
Catalina Excursion
25
30
5
1
1
Youth Festival
1000
0
1000
1
0
Totals
1025
30
9951
2
1
2009 2008 2009 2009
Participants
I Participants
I Variance
I Meetings
I Meetings
Adult Sports & Fitness
Open Gym Basketball
275
158
117
221
17
Fitness Center
840
499
341
261
26
Totals
1115
657
458
481
43
lCommunity Services Totals 1 2,2111 7511 1,4601 133 85
433
Monthly Revenue Report for March 2009
Monthly Revenue - Facility Rentals 20n9 2nnR Vnrin ,,o
Libra
$
-
$
210.00
$
210.00
Museum
$
250.00
$
-
$
250.00
Senior Center
$
2,835.00
$
1,790.00
$
1,045.00
Parks
$
270.00
$
430.00
$
160.00
Sports Fields
$
320.00
$
1,408.00
$
1,088.00
Monthly Facility Revenue
$
3,675.00
$
3,838.00
$
163.00
Monthly Revenue
Senior Center
$
5,641.50
$
7,235.50
$
1,594.00
Community Services
$
3,770.00
$
2,959.00
$
811.00
La Quinta Resident Cards
$
4,665.00
$
2,640.00
$
2,025.00
Fitness Cards
$
555.00
$
345.00
$
210.00
Total Revenue
$
14,631.50
$
13,179.60
$
1,452.00
Revenue Year to Date
Facility Revenue
$
39,265.00
$
47,309.00
$
8,044.00
Senior Center
$
61,288.50
$
69,869. 00
$
8,581.00
Community Services
:1$
$
41,031.50
$
50,963.50
$
9,932.00
La Quinta Resident Cards
$
23,115.00
$
19,275.00
$
3,840.00
Fitness Cards
$
5,840.00
$
5,380.00
$
460.00
Total Revenue to Date
170,640.00
$ 192,797.00
$
22,257.00
434
Senior Center Attendance
Senior Center Program Report for March 2009
Participation
Participation
Variance
Meetings
Meetings
2009
2008
2009
2008
Senior Activities
ACBL Bride
343
346
-3
3
3
Bdd e, Social/Party
373
281
92
12
9
Fitness & Wellness Day
35
35
0
1
1
Shamrock Evening Dance
67
59
8
1
1
Monthly Birthday Party
45
35
101
1
1
Monthly Luncheon St. Patrick's Da)
100
93
7
1
1
Movie Time
41
10
31
3
4
Putting Action
6
4
2
2
1
Tennis
119
96
23
3
8
Senior Activity Total
1129
959
170
27
29
Senior Leisure Classes
Arts & Crafts (Plastic Canvas Art)
12
3
91
1
1
Balancing Act
8
0
81
3
0
Ballroom Dance/West Coast Swing
29
14
15
6
3
Beginning/ Intermediate Ukulele
8
0
8
2
0
Bridge Classes
25
57
-32
3
6
Computer Classes
28
38
-10
7
10
Dog Training
3
10
-7
2
3
Exercise
51
42
9
9
9
Golden Tones
72
71
1
4
3
Hooked on Loos
5
8
-31
3
3
Issues of the Day
24
32
-8
1
2
Mat Pilates
10
7
3
9
6
Quilters
25
20
5
3
3
Sketch & Draw
17
14
3
3
3
Tap Technique
14
15
-1
2
3
Therapeutic Yoga
16
0
16
4
0
Ukulele Players
21
48
-27
5
3
Watercolor
24
28
-41
6
6
Woodcarvers
34
15
19
3
3
Yoga for Health
9
0
9
3
0
Senior Leisure Classes Total
435
422
13
79
67
TOTAL SENIOR PROGRAMS
1564
1381
183
106
96
Senior Services
AARP Tax Assistance
113
69
44
10
6
FIND
152
133
19
6
3
HICAP
6
5
1
2
2
Legal Consultation
10
7
3
1
1
Notary
1
0
1
1
0
Seminars - March 5
21
46
-25
5
6
FREE Class 2 'see list below
9
45
-36
3
2
Volunteers
48
27
21
n/a
n/a
TOTAL SENIOR SERVICES
3601
332
28
12
20
SENIOR CENTER TOTAL
1924
1713
2111
1181
116
' Free Classes: On the Ball Training & Path 2 Philide/phia.
..•� 435
Volunteer Hours
Senior Center
Volunteer Total:
Revenue
!nior Center Revenue_
Revenue Total:
Ma
2009
_ 339
339
$5,641.50
$5,641.50
r-09 — - — -
2008 Variance
354 -15
3541 _ -15
$7,235.50-$1,594.00
$7,235.50-$1,594.00
436
Parks Activities Updates
For March 2009
Staff met with the design architects from Community Works at the La
Quinta Sports Complex. Community Works is the landscape design company
that was contracted for the Sports Complex Needs Analysis and
Rehabilitation Plan. Now that the DSUSD is no longer participating in the
Sports Complex renovations, staff is working with Community Works to
provide an updated design and cost estimates for the "Core Area." This area
includes the concession stand, restrooms, bleachers, shade areas, and the
entrance.
Staff met with CVWD regarding the new Tiered Rates for the City's Parks.
Once these rates are established, water users will be charged higher rates for
water used that is over the allotment for that location. Staff has been
working with CVWD to establish the necessary allotment for well maintained
parks that are not over watered.
Staff has assessed the Civic Center Campus following the annual La Quinta
Arts Festival and did not find any damage to the property. Usually there are
a couple of broken sprinklers due to artist, fencing, and equipment, but this
year's festival was held without incident.
437
Department Report: —_—_q_
N OF T
TO: The Honorable Mayor and Members of the City Council
FROM: Les Johnson, Planning Director
DATE: April 21, 2009 (�
SUBJECT: Department Report for the Month of March 2009
Attached please find a copy of the Planning Department Report which outlines the
current cases processed by staff for the month of March.
Me
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DEPARTMENT REPORT: 8
c&tit 4 a6P Q"
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Timothy R. Jonasson, Public Works Director/City Engineer
DATE: April 21, 2009
SUBJECT: Public Works Department Report for March 2009
Attached please find the following:
1. Citizen Service Request Summary;
2. Encroachment Permit and Plan Check Services Summary;
3. Capital Improvement Plan Status Update;
4. Monthly Summary of Public Works Tasks.
4m2othy J nas oblic Wor s Dir or/City Engineer
441
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MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: March, 2009
Employee's Hourly Labor Breakdown
Crew#1
Crew #2
Crew #3
Maint. Mg.
Code
Activity
5 Men
5 Men
2 Men
1 Man
Total
1000
Policing/Inspection
43
149
0
8
200
1001
Pot Hole -Repair/Patching
6
6
0
0
12
1002
Crack/Joint-Repair
0
0
0
0
0
1003
Pavement Marking/Legends
0
5
0
0
5
1004
Pavement Marking/Striping
0
20
0
0
20
1005
Curb Painting
0
0
0
01
0
1006
Other Traffic Controls
0
39
0
01
39
1007
Curb & Gutter Repair/Const.
0
0
0
0
0
1008
Other Concrete Repairs/Const
0
0
0
0
0
1009
Street Sign Install (New)
27
22
0
0
49
1010
Street Sign Repair/Maint
60
28
0
5
93
1011
Debris Removal
10
38
0
2
50
1012
Right of Way Maint.
5
52
82
0
139
1021
CLEAN Catch Basin Inlet/Outlet
0
28
0
0
28
1022
Rondo Channel Outlet/Vault
0
0
0
0
0
1022A
Desert Club Outlet/Vault
0
0
0
0
0
1023
S.D./ D.W./C.B. Repair/Maint.
0
18
0
1
19
1024
Gutter/Median Sand Removal
0
0
0
0
0
1025
Street Sweeping (Machine)
130
0
0
0
130
1026
Street Sweeping (Hand)
0
0
0
0
0
1027
Sidewalk/Bike Path Cleaning
0
0
7
0
7
1028
Dust Control
0
0
0
0
0
1029
Flood Control
0
0
0
0
0
1031
Parks/Retention Basins Inspection/Clean-L
0
4
0
0
4
1041
Irrig/ Weeding, Shrubs & Tree Trimming
136
67
63
2
268
1051
Landscape/Irrigation Contract Managerner
0
0
58
16
74
1052
Lighting/Electrical Contract Management
0
0
28
14
42
1061
Small Tools Repair/Maint.
2
0
4
01
6
1062
Equipment Repair/Maint.
2
2
4
0
8
1063
Vehicle Repair Maint
20
2
0
0
22
1081
Trash/Litter/Recycable Removal
01
2
2
0
4
1082
Vandalism Repairs
21
0
4
0
25
1083
Graffiti Removal
91
127
32
11
261
1084
Maint. Yard Building Maint.
11
9
0
0
20
1085
Seminars/Training
18
8
0
10
36
1086
Special Events
0
0
8
0
8
1087
Citizen Complaints/Requests
72
54
0
0
126
1088
Meeting
8
48
6
24
86
1089 1
Office (Phone, paperwork, reports, Misc.)
29
281
6
57
120
SUBTOTAL
691
7561
304
150
1901
1091
Over Time
20
40
12
0
72
1094
Jury Duty(
0
0
0
0
0
1095
Sick Leave
64
28
0
8
100
1096
Vacation
37
8
16
2
63
1097
Holiday
0
0
0
0
0
1098
Floating Holiday
0
0
0
0
0
1099
Worker Comp/ Bereavement
8
8
0
0
16
SUBTOTAL
1291
841
281
101,251
TOTAL HOURS
8201
8401
3321
1601
2152
TOTAL MILES
33461
46871
14441
2101
9687
447
Department Report: 7
LA LI I TA P OoLICE
Served by the Rverside Courty Sherffs DeparUneM
Police Department Monthly Report
March 2009
•
Prepared for
r-�
u
no
La Quinta Police Department
• SIGNIFICANT ACTIVITY REPORT
Captain Rodney Vigue
Chief of Police
(Number in parenthesis denotes number of calls for service that day.)
03/O1 Sunday (73)
1850 hours- Deputies Pittenger and Rowley responded to the 53600 block of Avenida Madero in reference
to a domestic violence call. Dispatch provided a vehicle description and direction of travel for the suspect,
Claudia Hernandez. Deputy Pittenger located the vehicle and conducted an investigative stop to determine
Hernandez' involvement in regards to the report of domestic violence. She was determined to be under the
influence of alcohol and was arrested for driving a vehicle while under the influence of alcohol. Deputy
Pittenger attempted to contact the domestic violence victim but he had left the location without leaving any
information. Deputies were unable to obtain a statement, or substantiate the domestic violence. Hernandez
was booked into the Indio Jail for D.U.I.
03/02 Monday (121)
0137 hours- Deputy Anderson responded to Avenue 60 and Monroe Street reference a suspicious vehicle
parked on the side of the road. He arrested James Clark Lord for public intoxication.
0815 hours- Motor Corporal Covington conducted a traffic enforcement stop on Miles Avenue and Los
Manes. Luis Mendoza was found to have an active felony drug warrant and was in possession of
Methamphetamine. Mendoza was booked at Indio Jail.
03/03 Tuesday (99)
0130 hours- Deputy Abrego was conducting a business check at the Del Taco, located at 78-468 Hwy. 111,
when his vehicle was struck from behind in the drive-thru. The driver of the second vehicle, Gail Marie
Waltz, was arrested for DUI. Waltz' vehicle sustained a minor scratch and there was no visible damage to
the patrol unit. Deputy Abrego was not injured.
2346 hours- Deputy Bawdon responded to the 53700 block of Avenida Madero in reference to a domestic
disturbance. Deputy Bawdon arrested Gilbert Ramirez for spousal battery, vandalism and two outstanding
misdemeanor warrants.
03/04 Wednesday (115)
0850 hours — La Quinta SET deputies, with the assistance of Coachella CAT, and CVNTF served two
property/narcotic related search warrants and a consent search in the City of Coachella. The search
warrants stemmed from an investigation La Quinta SET deputies had been working on involving a
residential burglary out of La Quinta. Deputies recovered stolen property and narcotics during this
investigation. Alfredo Martinez was arrested for possession of stolen property. Lorena Gonzalez was
arrested for possession of illegal narcotics. Both were booked into the Indio Jail.
1011 hours- Motor Deputy Reynolds arrested Juan Vizcarra for driving on a suspended license and five
outstanding misdemeanor warrants, during a traffic stop on Darby x Palm Royale.
1453 hours — La Quinta SET deputies and Coachella CAT received additional information involving
suspected illegal drugs hidden at the residence where the teams had previously served a search warrant
• earlier in the morning. Deputies obtained an additional search warrant for the residence and a subsequent
search led to the seizure of two weapons, one of which was reported stolen during a residential burglary out
of Palm Desert. Deputies arrested Maritza Nunez for a felony theft warrant. Nunez was booked into the
Indio Jail.
1830 hours — La Quinta SET served a property / narcotic search warrant in the 79600 block of 40t' Ave.,
Indio. This warrant stemmed from a vehicle burglary out of La Quinta. A subsequent search led to the
seizure of heroin, methamphetamine, a drug scale, US currency, and an I -pod related to La Quinta SET
initial investigation. Deputies arrested Ella Lio Meza Valles, and Cristal Valles for charges related to sales
of heroin and methamphetamine, child endangerment, and maintaining an illegal drug house. Both were
booked into the Indio Jail. A juvenile illegal immigrant was taken into custodyu by the USBP and charges
will be filed out of custody. Cristal Valles' 9-month-old child was released to Child Protective Services. R
03/05 Thursday (115)
0747 hours- Motor Deputy Reynolds arrested Jorge Aguilar for an outstanding DUI warrant during a traffic
stop on Calle Montezuma x Avenida Obregon. Aguilar was booked into the Indio Jail.
1300 hours — Deputy Heredia responded to La Quinta Park at Eisenhower and Avenida Montezuma
regarding a vandalism incident. Bryan McEwan was arrested and booked for possession of heroin.
03/06 Friday (94)
0120 hours — Corporal Taylor and Deputy Jauret conducted a vehicle stop on Hwy. 111 and Depot Drive.
Albert Sargent was found to be driving under the influence. Sargent was transported to the Indio Jail and
booked for DUI.
1223 hours —Deputies responded to a report of an assaust in the 77800 block of Calle Sonora. Deputy
Smith contacted the juvenile victim who told Deputy Smith that he was assaulted by Sergio Daniel
• Zendejas. Zendejas fled the scene and was not located. The investigation is ongoing.
1313 hours — Deputy Speir responded to Wal-Mart regarding two shoplifters in custody. Jane Hernandez
and Ana Hernandez were arrested and booked for shoplifting.
1245 hours- La Quinta SET deputies served a property related search warrant in the 66100 block of Santa
Rosa Rd, Desert Hot Springs. Information leading to the location of the primary suspects was obtained and
deputies responded to the 71000 block of Dillon Rd, Desert Hot Springs. SET team deputies contacted
Leslie Fiorda who admitted to having the stolen property but denied knowing it was stolen. Fiorda said
her son, Miloh Fiorda, had been at the residence but ran out the back into the desert.
Fiorda provided information to the whereabouts of the stolen property and signed a consent to search for
her property and residence. As deputies were searching the residence, they found Miloh hiding and he was
detained without incident. A search of the outside of the residence revealed a stolen scooter from Palm
Springs PD, in front of the house in plain sight.
Leslie Fiorda was arrested for aiding and abetting, obstructing a peace officer and possession of stolen
property. Miloh Fiorda was arrested for violation of probation, possession of stolen property and
obstructing a peace officer.
1820 hours — Deputy James responded to Target regarding a theft. Ryan Carmona was arrested and
transported to the Indio Jail and booked for possession of stolen property and burglary.
2026 hours — Deputies responded to a report of a burglary atWal-Mart. Deputy Pittenger contacted and
arrested Olga Bravo for entering the business with the intent to steal merchandise and providing a false
name to avoid her identity. She was transported to the Indio Jail for the booking process.
•
450
03/07 Saturday(79)
1117 hours — Deputy Macken responded to the 78800 block of Via Avante regarding a domestic violence
incident. Sergio Montana was arrested and booked for assault with a deadly weapon and felony domestic
violence. The victim was transported to JFK Hospital for her injuries.
2331 hours — Deputy Anderson conducted a vehicle stop at Avenida Bermudas and Calle Sinaloa. Jose
Ivan Carbajal was found to be driving under the influence. Carbajal was transported to the Indio Jail and
booked for DUI.
03/08 Sunday (56)
0601 hours — Deputies Anderson and Irving conducted a vehicle stop at Calle Nogales and Avenida
Martinez. Winter Hanseth was found to be under the influence. Hanseth was transported and booked at the
Indio Jail for DUI.
03/09 Monday (104)
2230 hours -- Deputies Trueblood and Rowley responded to the 79300 block of Mission Drive in
reference a request to dispose of explosives he had at this house. He told us there were approximately 40
"Seal Bombs" at the location. Sgt. Moquin from the Hazard Devices Team told us they were pretty much
harmless and could be collected by the deputy. Deputy Trueblood went to the residence and collected the
items.
03/10 Tuesday(98)
1000 hours- --Deputy Martinez arrested Steven Arce in the 42-000 block Villeta Dr. The arrest was for an
• outstanding drug related felony warrant. Arce was booked into the Indio Jail.
1615 hours- Deputy McAnallen responded to Target in reference to a theft. Based on surveillance footage
and on -site security, they identified the thief as leaving in a Black Hyundai. Deputy McAnallen found the
vehicle and stopped it at Hwy I I I and Adams. During his investigation, he found the property stolen from
Target. Christoper Hess admitted to entering the store with the intent to commit the theft. He was arrested
and booked for commercial burglary.
03111 Wednesday (122)
No Significant Activity
03/12 Thursday (114)
1003 hours -- La Quinta Traffic Services responded to a vehicle collision in the 53400 block of
Eisenhower Drive. Motor Officer Miguel Hernandez was traveling north on Eisenhower Drive and lost
control of his vehicle. Hernandez drove over the median, collided with a tree and came to rest
approximately 3-4 feet inside the residence. The homeowner was asleep in a rear bedroom at the time of
the collision and no one was injured. The investigation revealed Hernandez was driving without a license
and was at fault for the collision. He was issued a citation and released at the scene.
1250 hours — La Quinta SET deputies served a property related search warrant in the 52800 block of
Avenida Villa. The warrant was related to a vehicle theft investigation. Arrested at the residence was Ike
Greer. Greer admitted to the theft and additional stolen property was recovered. Greer was booked into the
Indio Jail.
1557 hours — La Quinta SET deputies served a property related search warrant in the 84300 block of Royal
• Court, Coachella. The warrant stemmed from a case of employee embezzlement. Deputies arrested Diana
451
Guerrero and property was seized from the residence related to the theft. Guerrero was booked into the
Indio Jail.
03/13 Friday (97)
1245 hours — Deputy Speir responded to Kohl's Department Store regarding a theft. Rene Bodine was
arrested and booked for shoplifting.
0900 hours — La Quinta SET deputies served a search warrant in the 52800 block of Avenida Villa and
arrested Lavar Greer for possession of marijuana for sales. Greer was in possession of marijuana, scales
and other sales related paraphernalia. He was taken into custody and transported to the Indio Jail.
2128 hours — Deputies Contreras and Celaya were at the intersection of Eisenhower Dr. X Calle Nogales
when a vehicle turned off its headlights and drove through the intersection without stopping for the
properly posted stop sign. They initiated a pursuit of he vehicle, however, they lost sight of the vehicle and
the pursuit was terminated.
03/14 Saturday (72)
0130 hours- Deputy Kevin Barandes conducted a traffic stop at Channel Drive and Washington Street, in
La Quinta and arrested Martha Serrano, 33 years old from Indio for a DUI warrant. LA09073005 (JC)
0200 hours- Deputy Jauert and Cpl. Taylor conducted a traffic stop on Eisenhower at Ave 50 and arrested
Rafael Salazar for DUI. Salazar was transported to and booked into the Indio Jail.
0430 hours- La Quinta Police Officers responded to the 52000 block of Avenida Martinez to assist San
Bermardino Sheriffs Office (SBSO) personnel with the service of a search warrant. SBSO was able to
• locate a vehicle linked to a homicide in Yucaipa at the location.
03/15 Sunday (64)
0145 hours- Deputy Anderson responded to a disturbance in the 53400 block of Avenida Alvarado.
Arrested for famishing alcohol to minors was Christopher Ruiz.
0445 hours- Deputy Anderson conducted a traffic stop at Avenida Villa X Calle Durango and arrested
Felipe Simental for DUI.
1433 hours- Deputy Feldman conducted an enforcement stop at Eisenhower and Sinaloa. Subsequently,
the passenger, Sandra Beneke, was arrested for an outstanding felony warrant (burglary and forgery).
Beneke was booked into the Indio Jail.
2324 hours- Deputy Anderson conducted a traffic stop at Hwy.I 11 X Washington Street and arrested David
Wayne Landrum for DUI.
03/16 Monday (71)
0101- Deputies investigated a report of a hit-and-run collision, pedestrian vs vehicle, at Washington Street,
north of Avenue 50. An adult male was struck from behind by a newer model Lexus. The passenger side
mirror was recovered at the scene. The victim was transported to JFK for complaint of pain to his back.
03/17 Tuesday (109)
0148 — Dep. Anderson arrested Shawn Scott Dawson for DUI during a traffic stop on HWY I I I e/of
Washington St.
•
452
03118 Wednesday (129)
S1450 hours- Deputy Moore arrested James Boyd, age 19, for bringing a knife onto school property at La
Quints High School. Booked at Indio Jail.
1600 hours- La Quinta SET deputies, following up on a residential burglary in La Quinta, responded to the
81300 block of Frances Ave, Indio, and arrested Gavino Lopez Chico for residential burglary. Chico
admitted to stealing the property and selling the items. Chico was booked into the Indio Jail for residential
burglary.
1930 hours — Deputy McAnallen responded to a report of an act of vandalism in the Wal-Mart parking lot.
Deputy Mcanalen contacted and arrested Zanatda Cortez Garcia for vandalizing her ex -boyfriend's car.
She was taken into custody and booked into the Indio Jail.
03/19 Thursday (81)
0248 hours — Deputies Lopez and Irving responded to Washington and Hwy. I I I (Von's parking lot)
regarding a reported drunk driver. Chase Wilson was located and was found to be driving under the
influence of alcohol. His passenger, Chance Casey, was also highly intoxicated. Wilson was booked at the
Indio Jail for DUI and possession of marijuana. Casey was booked for public intoxication.
2014 hours - Deputies Celaya and Contreras responded to a drunk driver in the parking lot of Marshall's
Department Store. Contacted and arrested for possession of methamphetamine was Faustino Garcia.
Garcia was transported and booked at Indio Jail.
2130 hours — Deputy Fiebig responded to a report of shoplifting at Kohl's Department Store and arrested
Blake Gunderson and a female juvenile for stealing clothing items. The 16 year old was released to her
• mother. Gunderson was taken to the Indio Jail and booked.
03/20 Friday (85)
1324 hours — Deputy Speir responded to the 79100 block of Arbola Circle in reference to a report of an
unattended death. The elderly female, ninety-seven years of age, appeared to have died of natural causes.
03/21 Saturday (63)
1226 hours — Deputy Macken responded to the 53700 block of Avenida Montezuma in reference to a
request to check the welfare of the resident. Susanne Escher was determined to be under the influence of a
controlled substance. She was booked into the Indio Jail.
2308 hours — Deputy Heffley conducted a traffic stop at the intersection of Caleo Bay and Avenue 48. The
driver, David Shaw, was arrested for driving under the influence of alcohol. Shaw was booked into the
Indio jail.
2337 hours — Deputy Anderson conducted a vehicle stop at Washington and Hwy. 111. David Vela was
found to be driving under the influence. Vela was transported to the Indio jail and booked for DUI.
03/22 Sunday (138
1725 hours- Deputy McAnallen responded to the intersection of Fred Waring and Jefferson reference a
traffic collision with injuries. The female driver of one vehicle was transported to JFK and her injuries are
minor. The other driver, Roberto Morales, was arrested for driving a vehicle under the influence of
alcohol. Due to the injury of the female driver, Morales was booked on the felony section for that crime.
2357 hours - Deputy Anderson conducted a traffic stop at Washington and Sagebrush. Lucia Diaz was
arrested and booked for possession of a dangerous weapon, warrants for DUI and assault on a peace officer.
453
03/23 Monday (108)
0830 hours- Indio Station Investigators assisted Suffolk County Police (New York) with the arrest of John
Joseph Monahan during a traffic stop near Miles Ave. and Adams St. Monahan was arrested for child
molestation that occurred in Suffolk County in 2008. Monahan was booked into the Indio Jail.
2030 hours- Deputy McAnallen arrested Dennis Spates for driving while under the influence of alcohol
after a traffic stop at 50t' and Jefferson.
03/24 Tuesday (85)
0530 hours — Deputy Mitic arrested Justin Balis for public intoxication. The arrest came during a prowling
call in the 44300 block of Sundown Crest. A second suspect Ryan Christopher Thompson was arrested for
DUI at the same location by Deputy Kibbey.
1530 hours — La Quinta SET deputies served a property related search warrant in the 44900 block of Vista
Dunes. The search stemmed from a brandishing a weapon and criminal threats investigation. Deputies
arrested Lawson Bagby for criminal threats and brandishing a firearm. Amanda Prock, Bagby's sister was
also arrested for brandishing. Both admitted to the crimes and were booked into the Indio Jail.
1701 hours- Evan Duteau, Matthew Altenbem, and Marcie O'Malley walked into La Quinta High School
and stole a bike belonging to school security. All three subjects were chased by security and Duteau
dropped the bike and escaped. O'Malley and Altenbem were detained by school security and a teacher.
During the detention, O' Malley and Altenbem assaulted the teacher. Duteau returned a short time later
and all three were arrested. Duteau was arrested for grand theft and O'Malley and Altenbem were arrested
for assault. Arrest by School Resource Officer Smith and Moore.
2130 hours- Deputy Alexander arrested Noble Peralta for being under the influence of a controlled
substance in the 50900 block of Washington Street.
03/25 Wednesdav (99
0052 hours- Deputies Anderson and Deputy Irving conducted a traffic stop at Seely Drive and Miles
Avenue and arrested Andrea Dobi for DUI.
03/26 Thursday (98)
1327 hours — Deputy Heredia responded to Kohl's, 78950 Highway 111, La Quinta reference a theft.
Deputy Heredia's investigation took him across the street to Target where two suspects had been detained.
Christian Rodriguez and Yesenia Reyes were arrested and booked for commercial burglary.
1731 hours — Deputies Contreras and Celaya arrested Jonathon King and Mason Terry for taking
miscellaneous bicycle items and leaving Wal-Mart without paying for them. They had two juvenile
children with them when they committed the crime. When confronted by Wal-Mart loss prevention
officers, Mason displayed a weapon and threatened them. Both suspecs fled the scene but were captured
later by La Quinta Officers. The two children were released to their mother who was not at the store when
the crime occurred. The suspects were taken to the Indio Jail for the booking process.
03/27 Friday (98)
1520 hours — Deputy Pittenger contacted and arrested two female juveniles for stealing clothing from the
Kohl's Department Store. Erik Alberto Velardo-Felix helped the juveniles load and conceal the clothing in
the shopping cart. Felix left the store and positioned his vehicle for a speedy getaway. When he saw the
two juveniles being detained by loss prevention officers, he drove away, and left them behind. He later
• came to the Indio Station to pick up his sister who was one of the juvenile suspects. Sgt. Adams
454
. recognized him from store surveillance photos and he was taken into custody. The juveniles were booked
into the Indio Juvenile Hall. Felix was transported to the Indio Jail and booked.
1543 hours — La Quinta SET served a property related search warrant in Thousand Palms. Arrested for
commercial burglary, La Quinta Wal-Mart, was Judd Zamora. No physical evidence was located and a
second suspect, Jessie Tate, was not present during the time of service. Zamora was booked into the Indio
Jail.
2040 hours — Corporal Perez contacted and arrested Michelle Simmons for shoplifting at Wal-Mart. Loss
prevention officers took her into custody and completed the Private Persons Arrest Form. Simmons was
transported to the Indio Jail for the booking process.
2130 hours — Deputy William Feibig responded to Kohl's Department Store regarding shoplifters in
custody. Two female juveniles were arrested, issued citations and released for shoplifting and for being in
possession of marijuana.
03/28 Saturday (72
0030 hours — Deputy Lopez responded to the 53300 block of Eisenhower Dr. regarding a loud party. Edgar
Verdugo was arrested and booked for public intoxication.
0056 hours — Deputy Berry responded to the 44000 block of Goldenrod Circle regarding a domestic
disturbance. Paul Gomez was arrested and booked for domestic- battery.
0332 hours- Corporal Taylor and Deputy Lopez responded to the 53300 block of Eisenhower Dr. reference
a loud party call. Arriving deputies had beer bottles and rocks thrown at there units as they inspected the
residence. Cpl. Taylor arrested Michael Villalobos for possession of marijuana and towed three vehicles
for parking violations. Dep. Lopez arrested Brandon Gomez for being intoxicated in public.
1346 hours — Deputies Hart and Illera responded to the area of Nuevo and Calle Vista Verde reference a
suspicious vehicle. Deputy Illera located the vehicle and conducted a traffic enforcement stop at Nuevo and
Dune Palms. The driver, Joseph Sollano, was arrested for possession of methamphetamine and violation of
parole.
1438 hours- Deputy Lun responded to a report of shoplifting at Target. Four suspects took items from the
store and left in a vehicle. Witnesses provided the vehicle license plate number. Corporal Sasser located
the suspects as they were driving and conducted a vehicle stop. Several stolen items were located in the
trunk area of the vehicle. Deputy Lun arrested Patrick Duran and Jessica Garcia for grand theft and booked
into Indio Jail. A 14 year old juvenile was detained but at the time of the investigation it could not be
determined that she was a participant of the crime.
1430 hours — Deputy Michelle Hart conducted a traffic stop at Fred Waring X Dune Palms and arrested
Joseph Sollano for being in possession of methamphetamine. He was booked into the Indio Jail.
1500 hours — Deputy Pittenger contacted and arrested three juveniles for taking items from Kohl's without
paying for them. Loss prevention officers completed the Private Persons Arrest form and the juveniles
were released to their parents.
1740 hours — Deputy Pittenger contacted and arrested Carmen Aguirre and two juveniles for shoplifting at
Kohl's. Loss prevention officers completed the Private Persons Arrest form and the juvenile's was released
to their mother. Carmen was issued a citation and released.
03/29 Sunday (60)
• 2352 hours — Deputy Anderson arrested David Montez De Oca for resisting arrest after stopping him at La
Fonda X Washington St. for a cell phone use violation. Montez De Oca refused to sign a citation and fled
455
from deputies to his residence a few blocks away where he was apprehended. A short scuffle ensued where
Montez bumped his head on the garage door while struggling with deputies. He was transported to JFK
and cleared for booking.
2200 hours- Deputy James arrested Mary O'Neill for DUI at La Fonda and Desert Club after a non -injury
traffic collision.
03/30 Mondav (83
0115 hours — Deputy Anderson arrested Deborah Douglas for DUI after she was found passed out behind
the wheel of her car at the AM/PM gas pumps.
2115 hours- Deputy Rowley responded to the area of Hwy I I I and Dune Palms in reference to a report of
a reckless driver. Sgt. Roggeveen was in the area of the call and located the vehicle driving WB on Hwy
I I I weaving across all three lanes and he stopped the vehicle at Washington and Hwy 111. The driver,
Rafael Tinoco Jr., was arrested for DUI drugs.
03131 Tuesdav (114
0050 hours- Deputy Anderson conducted a traffic stop at Hwy.I 11 X La Quinta Center Drive and arrested
Antonio Molina for DUI.
0344 hours- Deputy Kibbey conducted a traffic stop at Dune Palms Road and Hwy.111 and arrested Julio
Roman for DUI.
1100 hours — Motor Officer Reynolds conducted a vehicle stop on Mark Garcia at Avenida Montezuma and
Calle Nogales. Garcia had two active arrest warrants for possession of marijuana. A search, incident to
Garcia's warrant arrest, discovered .5 grams of leaf marijuana in his possession. Garcia was booked into
the Indio Jail for the illegal possession of marijuana.
2030 hours — La Quinta SET deputies responded to Ashley Dr. and Desert Stream in reference to an
unoccupied stolen vehicle parked near the park at the intersection of Desert Stream and Ashley Dr. The
vehicle had been stolen earlier from the 78200 block of San Timateo. Surveillance was conducted on the
vehicle and the suspects returned to the vehicle. The suspects fled from the responding officers. Three of
the suspects were captured after a short foot pursuit and one additional suspect was identified.
2049 hours- Deputy Trueblood was in the area of the park at Westward Ho and Dune Palms when he
contacted a 17 year old juvenile who was "acting suspicious". During a search of the individual, Deputy
Trueblood located numerous baggies containing cocaine. The juvenile suspect was booked for possession
of cocaine for sales.
TOTAL CALLS FOR SERVICE: 2,916
•
456
s
CITY OF LA QUINTA
Traffic Services Team Report
March 2009
Traffic Services Team
Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton
Is C.S O Delaney Dep. Reynolds
SIGNIFICANT ACTIVITY
The Monthly Traffic Collision Report provides a comparison over the previous year
for collisions that were reported within the City of La Quinta The report shows 26
collisions were reported during the month of March When all collision types
are counted, including those on private property, the residents of La Quinta are
enjoying a 15.57% collision rate reduction this year to date when compared with the
same time period in 2008. More specific to public roadway collisions, the residents
of La Quinta enjoyed a 17.24% collision rate reduction compared with 2008. More
importantly, March 2009 saw a 40% reduction in reported injury collisions to
our citizens.
To demonstrate our focus on collision reduction, unsafe lane changes have equaled
speed violations as the leading cause for traffic collisions within our city. As a
result of the alarming trend, La Quinta Traffic Services has increased enforcement of
unsafe turning violations by 275% since January 2009. Unsafe speed enforcement
has increased 117.7% during the first quarter of 2009 to address the city's number one
rated cause of traffic collisions At the same time, drunken driving collisions have
impacted by ongoing education and enforcement efforts by the Traffic Services Team,
resulting in a 60% decrease in alcohol involved motor vehicle collisions to date.
Unsafe driving habits account for the majority of motor vehicle collisions within any
given city. As a result of these unsafe habits, the severity of injuries can be linked
to roadways that permit higher speed limits and the prevalence of unrestrained
occupants. La Quinta Traffic Services conducts on -going analysis for the nature
of motor vehicle collisions occurring within the city. In keeping with developing
trends, Traffic Services focuses upon the leading cause of collisions and injuries by
conducting increased safety enforcement and educational programs. 457
City of La Quinta
La Quinta Police Department
Monthly Traffic Collisions Report
• March 2009
Current Month
New YTD
Last YTD
% Change
Total T/C - Public Highway
23
89
111
-19 82%
Fatal Collisions
0
0
1
-100.00%
Number Killed
0
0
1
-100.00%
Injury Collisions
5
17
23
-26.09%
Number Injured
6
18
30
-40.00%
Property Damage
18
72
87
-17.24%
Type of Collision
Hit & Run
3
13
12
8.33%
Private Property
3
14
11
27 27%
Bicycle Collisions
2
3
4
-25.00%
Number Injured - Bicycle Collisions
1
2
3
-33.33%
Vehicle vs. Pedestrian
0
7
0
, cohol Involved
1
4
10
-60.00%
Reports Taken By
Patrol
25
94
105
-10.48%
Traffic
1
14
9
55.56%
SRO
0
2
3
-33.33%
Target Team
0
1
Detective
0
0
1
100.00%
DUTY UNKNOWN
0
0
4
100.00%
TOTAL REPORTS
26
103
122
-15.57%
Counter Reports
DUI Arrests
Investigations Assigned
Last YTD
This YTD
Closed
Open
Hit and Run AIU
6
3
5
4
Primary Collision Factors
Number
% Total
Unsafe Speed
8
30 77%
Auto R/W Violation
4
15.38%
Unsafe Lane Change
3
11.54%
Unsafe Starting or Backing
2
7.69%
her Improper Driving
2
7.69%
proper Turning
2
7.69%
Driving Under Influence
2
7.69%
Unknown
1
3.85%
Other Hazardous Movement
1
3.85%
Improper Passing
1
3.85%
0
Deputy Prezell Burgie
CITY OF LA QUINTA
Business District Deputy Report
March 2009
SIGNIFICANT ACTIVITY
Working cooperatively with the La Quinta Set Team, I assisted in serving a property related
search warrant within the city. In the course of conducting the search warrant I located
illegal narcotics that were separated and packaged for sales. Although not present at the
time of the search warrant, the suspect was later located and placed under arrest.
I conducted a follow-up investigation related to a theft that had taken place on the SR 111
business corridor. Leads developed led to the identification, location, and arrests of a suspect
who was charged with commercial burglary. In addition, at the time of his arrest he was
found to be in possession of illegal narcotics.
After investigating a theft from a vehicle I authored a property and narcotics related search
warrant. The suspect had stolen an electronic item from the vehicle which he then traded
for narcotics. As a result of the search warrant a large quantity of illegal narcotics was
located and removed from the streets of our community. Since the narcotics were packaged
for sales, additional charges were filed. Three suspects were arrested and the stolen item
was recovered.
1 conducted extensive pro -active patrol along the SR 111 business district corridor utilizing
the Segway patrol resource
459
r�
0
Deputy Adonis Glasper
Deputy Jessica Vanderhoof
Deputy Jason Chancellor
CITY OF LA QUINTA
Special Enforcement Team
March 2009
SET TEAM Supervising Sgt. Mark Hoyt
Summary of Activity
Deputy Tim White
Deputy Claudia Rodriguez
Deputy Shaun Hughes
Type of Act ivi
# of IncidentsI
Type of Activit
# of Incidents
Programs
6
Weapons Recovered
0
Vehicle Checks/Sto s
41
Arrest Warrants Served
9
Pedestrian Checks
13
Search Warrants
14
Follow-ups
38
Parole Searches
3
Citations Issued
5
Arrests/Filings
22
SIGNIFICANT ACTIVITY
During the month of March, the La Quinta Special Enforcement Team served fourteen
property related search warrants throughout the Coachella Valley. As a result, twenty-two
individuals were arrested for charges of burglary, possesion of stolen property and possession
of illegal narcotics. One stolen vehicle was recovered and three juveniles were charged with
the crime.
SET Team Deputies conducted parole and probation compliance checks of known
parolees and probationers living within the City of La Quinta.
SET Team Deputies conducted a two day covert surveillance program related to criminal
activity centered at a commercial district location. No crimes occurred during the time
frame of the surveillance program.
460
•
•
0
Deputy Thomas Hendry
Summit H.S.
Paige M.S.
Horizon O.S.
CITY OF LA QUINTA
School Resource Officer Report
March 2009
Summary of Activity
Type of Activit
Number of Incidents
Reports
9
Arrests
1
Traffic Stops
1
Business Checks
4
Out of Custody Filings
6
Vehicle Checks
4
Pedestrian Checks
6
YAT Referral
0
A school district security officer observed a student displaying an unknown item to other
idents. As the security officer approached, the student quickly concealed the item. As
security officer spoke with the student he found that the student was in possession of
arijuana on campus. The student stated that another student had sold him the marijuana and
)vided the second student's name. I contacted the second suspect and he admitted that he
Id the marijuana to the first student. In the course of the investigation, the name of a third
ident came up in conversation and when I contacted him he was found to be in possession
marijuana. Charges were filed against all three students.
A student at Colonel Mitchell Paige Middle School was found to be in possession of metal
uckles. The student was arrested and transported to juvenile hall for possession of a
ngerous object.
I investigated a report of an adult having unlawful intercourse with a student. I wrote a
arch warrant for the suspect's cellular telephone and forwarded the results to investigators
io are continuing the investigation.
I transported two students to Oasis Mental Health for 72 hour evaluation after they
monstrated behavior that was unhealthy and threatened their well being.
I investigated a parent complaint against a school security officer. It was determined that
are had been no misconduct by the school security officer.
I/f
•
PJ
•
La Quinta MS
Franklin E.S..
Truman ES
Adams ES
CITY OF LA QUINTA
School Resource Officer Report
March 2009
Deputy Rebecca Smith
Summary of Activity
Type of Activity
Number of Incidents
Reports
19
Arrests
8
Traffic Stops
1
District Attorney Filings
1
Truancy Citations
5
Vehicle Checks
6
Follow-up / Public Assist
13
Pedestrian Checks
32
Y.A.T. Referral
4
Traffic Citations
1
Business Checks
6
Home Visits
3
1. Continuing to investigate the vandalism that occurred at La Quinta Middle School and
the La Quinta Sports Complex in February, I identified three juvenile suspects who appear
to have been involved. I wrote two search warrants which will be served by myself, other
School Resource Officers, and the La Quinta Special Enforcement Team.
2. 1 arrested a student for possession of marijuana on school grounds. Investigation
revealed that the student had purchased the narcotics from another student. I had
previously arrested the second student selling drugs on campus. My investigation is
3. 1 have been working closely with School Resource Officers Hendry and Moore in
planning and coordinating a major "active shooter" training program that will be held
in April during the annual spring break.
462
s
Deputy Kevin Moore
La Quinta High School
CITY OF LA QUINTA
School Resource Officer Report
March 2009
Summary of Activity
Type of Activity
Number of Incidents
Criminal Reports
22
City Administrative Citations
2
Arrests
3
District Attorney Filings
7
Y.A.T.. Referral
11
Vehicle Checks
11
Pedestrian Checks
49
Follow -Up
4
Traffic Stops & Citations
21
Parking Citations
6
Bicycle Patrol Miles
27.3
Truants Cited
12
SIGNIFICANT ACTIVITY
1. Six female juveniles were issued citations for trespassing on school property and escorted
off campus without incident
2. Contacted an adult male observed on school property as students were leaving for the day.
The male was found to be in possession of a knife and was arrested and booked at Indio jail.
3. Responded to a classroom after a teacher observed what appeared to be narcotics in the
possession of a student. Testing of the substance was negative.
4. Summoned medical personnel after a female student suffered a panic attack and lost
consciousness. The student was released to the care of her parents.
5. Assisted with security at La Quinta Middle School during a motivational speech by
actress Florence Henderson.
6. Investigated an allegation of child abuse and transported the victim to Safe House of the
Desert. Misdemeanor charges were filed against the student's mother.
7. Conducted four truant sweeps related to La Quinta High School students.
8. Investigated a report of a student providing a second student with sleeping pills. Charges
were filed against both students and they were referred to probation.
463
•
n
CITY OF LA QUINTA
Community Service Officer Report
March 2009
C.S.O. Artesia Diaz C.S.O. Tina Ayon
C.S.O. Bridget Delaney (Traffic Services Officer) C.S O. Lisa Land
Summa of Activity
Type of Activity
Number of Incidents
Burglary Investigations
5
Grand Theft Reports
2
PettyTheft Reports
3
Vandalism/Malicious Mischief Reports
10
Traffic Collision Response
23
Vehicle Code or Parking Citations
79
Abandoned Vehicles Tagged/WarningTaggedNVarning
7
Towed Vehicles
0
Lost or Found Property Reports
3
Stolen Vehicle Report
2
Custodial / Non -Custodial Transport
36
Miscellaneous Calls
83
464
0
C
Danese Maldonado
Volunteer Coordinator
CITY OF LA QUINTA
Citizens On Patrol
Community Policing Office
Monthly Volunteer Report
March 2009
Summary of Activity
Community Pol
F Number
Citizens On Patrol
Number
Monthly Volunteer Hours
164
Training Hours
0
Hours Y.T.D.
463
Business Checks
38
Hours 4/03 to Present
16,433
Traffic Control
0
CPO Monthly Visits
138
Courtesy Notifications
20
CPO Y.T.D. Visits
330
Miscellaneous Activity
5
CPO Visits 4/03 to Present
12,830
Neighborhood Patrol
16
Vacation Checks
29
ours
Pa.Ttrol Houl
118
Y.D PatroHours
381
Hours 7/06 to Present
3,585
The established rate for value received for volunteers in the State of California is calculated
at $16.24 per hour. The estimated Y.T.D. financial benefit to the La Quinta Police Department
and the City of La Quinta totals: $13,707. Total savings since 2003 $325,092.00.
Sgt. Matthew Martello and Volunteer Coordinator Danese Maldonado are currently in the
® process of conducting a review and evaluation of the La Quinta Police Department volunteer
program. They will be considering the performance of current volunteers, existing and
proposed volunteer duties, avenues of volunteer recruitment, equipment and resource
needs, improved communications, new Citizen On Patrol uniforms, as well as an update of
policy and procedures. "'' 465
0
CITY OF LA QUINTA
Post 503 Explorer Report
March
Corporal Andy Gerrard
Post 503 Volunteer Community Clean Up Crew
SIGNIFICANT ACTIVITY
Twenty-two Post 503 Explorer members and guests assisted Riverside County Code Enforcement
personnel with a community clean up event in Oasis. In only four hours, the volunteer crew picked
up several tons of illegally dumped items It was great to see the littered desert return to a more
natural looking area.
Post 503 Explorer training focused on the following areas of instruction
1. Unknown risk vehicle stop scenarios.
2. Bicycle patrol strategy and training.
3. Physical conditioning drills.
4. Competition event practice.
5. Close order marching and drill practice.
6. Radio /Police code 10 and code 11 drills.
Senior 911 Communications officer Isaac Juarez presented a class detailing the operations of
the two Riverside County Sheriffs communications centers. Officer Juarez explained how both
emergency and non -emergency calls for service are received, categorized by priority, and assigned
to officers in the field. He utilized taped examples of actual dispatcher / officer calls to illustrate
the importance of proper radio conduct
SPost 503 meetings are held on Wednesday evenings, 5:00 p.m. -- 7:00 p.m. at the Indio station of
the Riverside County Sheriffs Department (82-695 Dr. Carreon Blvd.). For information about
the Post 503 Explorer program, please contact Cpl. Andy Gerrard at 760-863-8990.
Department Report:
•
LA Ul TA P@LICL
Served by the Rverside County SherAPs Deparment
Crime Statistics Summary
February -- 2009
0
Prepared for
•
467
11
PART
U
9
10
11
12
13
CITY OF LA QUINTA
Crime
Comparison
-- February
CRIME
February
February
YTD 2009
YTD 2008
2009
2008
AGGRAVATED ASSAULTS
4
6
12
9
BURGLARY
52
42
93
99
BURGLARY - VEHICLE
16
20
46
58
DOMESTIC VIOLENCE
19
14
30
27
HOMICIDE
0
0
0
0
NARCOTICS VIOLATIONS
23
9
51
34
ROBBERY
2
3
4
4
ROBBERY - CAR JACKING
0
0
0
0
SEX CRIME FELONY
3
1
8
3
SEX CRIME MISDEMEANOR
2
1
3
1
SIMPLE ASSAULTS
5
9
15
13
THEFT
66
66
151
130
VEHICLE THEFT
7
11
18
27
CITY OF LA QUINTA
DISPATCH INFORMATION - February 2009'
TYPE OF CALL
RESPONSE TIME (MINUTES)
NUMBER OF INCIDENTS
EMERGENCY
NIA
0
ROUTINE
1 8.5
1,165
Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report.
•
I t
E
s
Crime Distribution Table
Feb-09
% of Total
Feb-08
% of Total
1
AGGRAVATED ASSAULTS
4
2.01%
6
3.30%
2
BURGLARY
52
26.13%
42
23.08%
3
BURGLARY - VEHICLE
16
8.04%
20
10.99%
4
DOMESTIC VIOLENCE
19
9.55%
14
7.69%
5
HOMICIDE
0
0 00%
0
0.00%
6
NARCOTICS VIOLATIONS
23
11.56%
9
4.950
7
ROBBERY
2
101%
3
1.65%
8
ROBBERY - CAR JACKING
0
0.00%
0
0.00%
9
SEX CRIME FELONY
3
1.51%
1
0.55%
10
SEX CRIME MISDEMEANOR
2
1.01%
1
0.55%
11
SIMPLE ASSAULTS
5
2.51%
9
4.95%
12
THEFT
66
33.17%
66
36.26%
13
VEHICLE THEFT
7
3.52%
11
6.04%
Total
199
97.99%
182
96.70%
CITY OF LA QUINTA
February 2009 Crime Distribution
66
70
60
50
40
30
23
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70
60
50
40
30
20
10
160
140
120
100
80
60
40
20
0
Month to Month Crime Comparison - February
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Year to Date Crime Comparison -February
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❑ February 2008
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Month to Month Calls for Service Comparison
February 2009
0 Feb. 09 0 Feb.08
3,000 2,7831 243
2,000 Q70 —__- 1-1-661 27
1,000
0
Total Non-Crininal Criminal
Year to Date Calls for Service Comparison
6,000 5,632
5,000 .4,78.1 _— -- -_ -
4,000 --- - -
3,147
3,000 ------- _ _ ®YTD 2009
2,485 21556 13 YTD 2008
2,227
2,000 -
1,000 —
0
Total Non -Criminal Criminal
471
Presented by:
Department Report
City of
La Quinta
Fire pnart ent
�ity o�
La Quointa
Fire Department
Quarterly Report
Battalion Chief
/o
472
John R. Hawkins
Fire Chief
Proudly serving the
unincorporated
areas of Riverside
County and the
Cities of:
Banning
Beaumont
Calimesa
Canyon Lake
Coachella
Desert Hot Springs
Indian Wells
Indio
Lake Elsinore
La Quinta
Moreno Valley
Palm Desert
Perris
4.
Rancho Mirage
Rubidoux CSD
San Jacinto
Temecula
Board of Supervisors
Bob Buster,
District I
John Tavaglwne,
District 2
Jeff Stone,
District 3
Roy Wilson,
District 4
Marion Ashley,
District 5
RIVERSIDE 'COUNTY
FIRE DEPAR] MENT
In cooperation with the
California Department of Forestry and Fire Protection
210 West San Jacinto Avenue Perris, California 92570 a (951) 940-6900 a Fax (951) 940-6910
April 12, 2009
Honorable Mayor Adolph and
Members of the City Council
City of La Quinta
P.O. Box 1504
La Quinta, CA 92253
Ref: Quarterly Report
Attached please find the Fire Department Quarterly Report for the City of La Quinta for
January 1, 2009 through March 31, 2009. The report depicts the following highlights:
Riverside County Fire Department units responded to the following La Quinta Calls:
® Medical Aids
567
o False Alarms
83
® Structure Fires
9
o Vegetation Fires
3
o Rescues (accidents, entrapments)
58
e Other Fires (vehicle, refuse, etc.)
11
e Public Service Assists
25
(Non -emergency assistance)
® Fire Menace Standby
5
(Fuel spill, gas leak etc.)
As you review this month's statistics, you will note that the numbers remain virtually flat,
with some call types down slightly. This reflects an overall trend we are seeing across the
area. With visitor and other activity numbers down, our emergency calls reflect the same.
Occasionally we respond to incidents which cause us to wonder if they are related to the
current economy. Attached are some photos showing damage sustained to a residential
structure recently. In this case the electric meter had been illegally by-passed after the
power had been shut down by the power company.
Respectfully Submitted,
John R. Hawkins
County Fire Chief
By:
Dorian J. Cooley
Battalion Chief
•,1. 473
1. ..i i�i [llil i:.4 z Sig
:al Responses
❑ False Alarms
❑Structure Fire
❑ Vegetation Fires
❑ Rescues
❑ Other Fires
❑ Public Service Assists
❑ Fire Menace Standby
January-09
February-09
March-09
Totals
Medical Responses
228
181
158
567
False Alarms
32
30
21
83
Structure Fire
2
3
4
9
Vegetation Fires
0
2
1
3
Rescues
22
22
14
58
Other Fires
2
1 5
4
11
Public Service Assists
7
12
6
25
Fire Menace Standby
2
2
1
5
TOTALS
295
257
209
761
474
m
500
m
PIT;
100
0
La Quintal City
Fire Responses
Quarterly Totals
❑ 2009 ❑ 2008
s�^`c�Gr Go9sfd� �sscGo p��o^�` 4
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First Quarter
2009
2008
Medical Responses
567
547
False Alarms
83
87
Structure Fire
9
12
Vegetation Fires
3
1
Rescues
58
74
Other Fires
11
19
Public Service Assists
25
41
Fire Menace Standby
5
10
TOTALS
761
791
4/12/2009 475
476
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COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Public Hearing to Consider Adoption of a
Resolution for Tentative Tract Map 36089 for
Subdivision of 8.45 Gross Acres into Two Lots for
Condominium Purposes Located at the Southwest
Corner of Miles Avenue and Seeley Drive.
Applicant: Dolphin La Quinta, LLC
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION: _
PUBLIC HEARING:
Adopt a Resolution of the City Council approving Tentative Tract Map 36089,
subject to Conditions.
FISCAL IMPLICATIONS:
None
CHARTER CITY IMPLICATIONS:
1►159W
BACKGROUND AND OVERVIEW:
Ili!1TA1000IJd40k/elsd01ki691014;f'erris] 0F
The La Quinta Planning Department has determined that this Tentative Tract Map
has been assessed in conjunction with Addendums to the originally certified
Environmental Assessment 2001-436, prepared for Specific Plan 2001-055,
Amendment #1 (Center Pointe), certified on June 3, 2003 and Amendment #2,
certified on November 1, 2005. No changed circumstances or conditions are
proposed which would trigger the preparation of subsequent environmental analysis
pursuant to Public Resources Code Section 21166 since this project implements
approved Specific Plan 2001-055, Amendments #1 and 2.
ZONING
Tourist Commercial 478
GENERAL PLAN DESIGNATION
Tourist Commercial
SURROUNDING ZONING/LAND USES
NORTH: Low -Density Residential/Single Family Residential Across Miles Avenue
SOUTH: Commercial Office and Medium -Density Residential/Medical Complex
under construction and vacant residential land
EAST: Parks and Recreation/Dog Park Across Seeley Drive
WEST: Tourist Commercial/Hotel and Applebee's Restaurant
BACKGROUND
The property is part of the Centre Pointe project site originally approved as Specific
Plan 2001-055 by the City Council on February 5, 2002, later amended on June 3,
2003 and again on November 1, 2005. The City Council approved Parcel Map
31116, a commercial parcel map for the entire Centre Pointe site, on February 1,
2005.
The Centre Pointe project site is located at the southeast corner of Miles Avenue
and Washington Street. The project consists of the existing Homewood Suites
Hotel, the La Quinta Desert Villas, Pioneer Park, Applebee's Restaurant, and the
Eisenhower Medical complex (Phase 1 under construction). When completed, the
Center Pointe Specific Plan will contain an additional future restaurant, future
phases of the Eisenhower medical complex along with the possibility for future
single and multi -family residences.
The subject parcels are located immediately east of the Hilton Homewood Suites
hotel (Attachment 1). In addition to the 4-unit single story casita building located
on a separate parcel north of the hotel, 40 of the 164 total approved residential
casita units have been constructed on the subject property, including a double row
of uncovered parking surrounding the units on the north, south, and east. On the
west is a walkway and common area for the casitas and hotel. Staff is currently
reviewing carport designs which will provide covered parking for the existing units.
The original Site Development Permit was approved on February 24, 2004, which
included the hotel and 132 related casitas units.
In November of 2005, Amendment #2 to the Specific Plan was approved to allow
an additional 32 casitas within a 2.1 acre area at the northeast corner of the site,
for a total of 164 casitas units. These casita units would be located within 13 one
and two story cluster courtyard villas. A general plan amendment and zone change
were also approved for the 2.1 acre site changing the general plan and zoning
designation from Medium -Density Residential to Tourist Commercial to facilitate the
479
casitas. The original intent was to sell the casitas as vacation homes and allow the
adjacent Homewood Suites to include them in their rental pool when the
homeowners were not using them. The two bedroom units can be locked off into
two rental rooms, one having the kitchen facility.
The 40 existing casitas constructed by Lennar Homes are within proposed Lot 1 of
the tentative tract map site. None of these casitas have been sold and are all
presently owned by the applicant.
PROPOSAL
The applicant is proposing to divide the 8.45 gross acre site into two lots for
condominium purposes (Attachment 2). The applicant has stated they intend to
sell the proposed Lot 1 with the existing 40 units as a single 40 unit condominium
project.
As noted, Lot 1 will consist of 2.31 acres and contain the 40 existing casitas units.
The lot boundaries on the north, south and east generally run through the parking
lot drive aisle. On the west the boundary is generally a walkway along the side of
the units which is an existing property line between the hotel and casitas.
Lot 2 is mostly vacant except along most of the west boundary where half of the
existing parking spaces and drive aisle are located on the lot. The map states this
lot is proposed to be developed with 110 condominium units. A partial stub street
lot "A" is proposed near the east end on Seeley Drive at the roundabout
intersection. This will provide access to the future development on Lot 2.
PUBLIC AGENCY REVIEW
Staff transmitted a copy of the applicant's project request to responsible public
agencies. All agency comments received have been made part of the Conditions of
Approval for this case to the extent they are applicable.
PUBLIC NOTICE
The proposed project applications were advertised in The Desert Sun newspaper on
February 23, 2009 for the March 10, 2009 Planning Commission hearing and April
10, 2009 for the City Council hearing on April 21, 2009. No written comments or
phone calls were received for the Planning Commission hearing, and to date, none
have been received for the City Council hearing.
ANALYSIS
Approval of the proposed Tentative Tract Map would not result in a change to the
overall land use of the Centre Pointe Specific Plan development area and would
permit the condominium project to be divided between two developers. Approval
of this tentative map will reduce the total number of allowable casita units from
ail
164 to 150. Based upon preliminary discussions with the applicant, it is
anticipated that the site design and architecture of the new units will differ from
the current entitlements and existing units. This will necessitate a separate Site
Development Permit in the future. It is anticipated that all of the future units will
be resort residential.
The recommended conditions of approval are not substantially different from the
existing conditions of approval under Parcel Map 31116, aside from updated
references to current development standards and fees.
PLANNING COMMISSION ACTION
The Planning Commission reviewed this project at its March 10, 2009 regular
meeting, and with minimal discussion recommended to the City Council approval
by adoption of Resolution 2009-009 on a 5-0 vote (Attachment 3).
PUBLIC WORKS DEPARTMENT REQUEST FOR MINOR REVISIONS TO
CONDITIONS OF APPROVAL
Subsequent to the Planning Commission hearing, staff received an e-mail
(Attachment 4) from the Public Works Department requesting minor revisions to
three conditions of approval of the tentative tract map based upon discussions with
the applicant. The requested revisions are as follows:
Condition 15A:
15. The applicant shall create perimeter landscaping setbacks along all public
rights -of -way as follows:
A. Miles Avenue (Primary Arterial, Option A) - The perimeter landscaping
setback of 20 feet required by the General Plan has been retained by
the City of La Quinta Redevelopment Agency along the Miles Avenue
right of way. No landscape setback is required along Miles Avenue for
this Tentative Parcel Map. ; heweaer, the applicant FBEILliFed to
Reason for revision - The City Engineer determined that there will be no
deceleration/right turn lane on Miles Avenue, so this language is not applicable.
Condition 23:
23. A Traffic Analysis required for the Eisenhower Ambulatory Clinic (SDP
2007-887) has determined that the traffic signal conditioned of Parcel
Map No. 31116 will be required at project opening. Therefore, the
applicant shall not be granted Certificate of Occupancy for any future
development on Lots -a-- 2 until said traffic signal is operational as
required by the City Engineer if this tentative tract precedes the afore
mentioned.
Reason for revision - Lot 1 already has Certificates of Occupancy so the condition
is not applicable to Lot 1.
Condition 31:
31. Prior to the City's approval of a Final Map, the applicant shall furnish
accurate mylars of the Final Map that were approved by the City's
map checker on a storage media acceptable to the City Engineer. -The
Final Map shall be 1 " - ^— ^�;e.
Reason for revision - The City Surveyor agreed to accept a 1 " = 60' scale.
Staff finds these revisions minor and has made the changes in the recommended
Conditions of Approval.
FINDINGS AND ALTERNATIVES:
Findings necessary to approve the various development applications can be made
and are contained in the attached Resolution.
The alternatives available to the City Council include:
1. Adopt City Council Resolution approving project; or,
2. Do not adopt Resolution of the City Council approving project; or,
3. Provide staff with alternative direction.
Respectfully submitted,
Les Johnson
Planning Director
Approved for submission by:
Thomas P. Genovese, City Manager
43%
Attachments: 1. Location Map
2. TTM 36089 exhibit
3. Planning Commission Minutes for the Meeting of March
10, 2009
4. E-mail from Public Works Department
483
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, APPROVING THE
SUBDIVISION OF AN 8.45± ACRE PROPERTY INTO 2
PARCELS FOR CONDOMINIUM PURPOSES, LOCATED
WITHIN THE CENTRE POINTE SPECIFIC PLAN BETWEEN
MILES AVENUE AND SEELEY DRIVE
CASE NO.: TENTATIVE TRACT MAP 36089
APPLICANT: DOLPHIN LA QUINTA, LLC
WHEREAS, the City Council of the City of La Quinta, California, did on
the 21" day of April, 2009, hold a duly -noticed Public Hearing to consider the
request of DOLPHIN LA QUINTA, LLC for approval of a Tentative Tract Map to
allow the subdivision of an 8.45± acre property into two residential lots for
condominium purposes, totaling up to 150 residential units, located on property
located at southwest corner of Miles Avenue and Seeley Drive, more particularly
described as:
A DIVISION OF PARCEL B OF LLA 2008-495, PORTION OF PARCEL 2 AND 3 OF
PM 31116, BEING A PORTION OF THE SOUTH HALF OF SECTION 19, TOWNSHIP
5 SOUTH, RANGE 7 EAST, SAN BERNARDINO BASE AND MERIDIAN
APN'S: 604-040-076, 604-040-077, 604-040-078
WHEREAS, The Planning Commission of the City of La Quinta,
California, did on the 101h day of March, 2009, hold a duly noticed Public Hearing
to consider the request of Dolphin La Quinta, LLC., for the subdivision of 8.45±
acres into two residential lots for condominium purposes and did adopt Resolution
2009-009, recommending approval of Tentative Tract Map 36089 to the City
Council; and,
WHEREAS, said Tentative Tract Map has complied with the
requirements of "The Rules to Implement the California Environmental Quality Act
of 1970" as amended (Resolution 83-68). The City Council previously certified
Environmental Assessments 2001-436 and 2005-551 for Specific Plan 2001-055,
the Center Pointe Specific Plan. No changed circumstances or conditions exist
which would trigger the preparation of a subsequent Environmental Impact Report
or environmental review pursuant to Public Resources Code Section 21 166; and,
WHEREAS, the Planning Department did publish a public hearing
notice in The Desert Sun newspaper, on the 10`h day of April, 2009, as prescribed
484
Resolution No. 2009-
Tentative Tact Map 36089
Dolphin La Quinta, I.I.C.
Adopted
by the Municipal Code, with public hearing notices mailed to all property owners
within 500 feet of the property in question; and,
WHEREAS, at said Public Hearing, upon hearing and considering all
testimony and arguments of all interested persons desiring to be heard, the City
Council did make the following mandatory findings to justify approval of the
Tentative Tract Map:
1. The proposed map or vesting map is consistent with the City's General Plan
and the applicable Centre Pointe specific plan.
Tentative Tract Map 36089 and its design and improvement, is consistent
with the General Plan and the Centre Pointe Specific Plan in that the lots are
intended to be used in compliance with the General Plan and zoning
designation for resort residential uses. The new parcels have or will be
developed in accordance with the development standards of the Tourist
Commercial zoning of the parcel.
2. The design or improvement of the proposed subdivision is consistent with
the City's General Plan and applicable Centre Pointe specific plan.
The design and improvement of Tentative Tract Map 36089 is consistent
with the La Quinta General Plan, with the implementation of the conditions
of approval to ensure proper street widths and perimeter walls, as well as
safe and adequate storm water drainage, street, intersection, entry, and
other infrastructure improvements. The design of the condominium map is in
accord with the Centre Point Specific Plan in that it remains consistent with
the Tourist Commercial land use and design identified in the Specific Plan.
The total number of 150 condominium units will be less than the maximum
permitted density identified in the Specific Plan.
3. The design of the subdivision or the proposed improvements is not likely to
cause substantial environmental damage nor substantially injure fish or
wildlife or their habitat.
The design of Tentative Tract Map 36089 and proposed improvements is not
likely to cause substantial environmental damage, nor substantially and
avoidably injure fish or wildlife or their habitat. No significant biological
resources have been identified to exist on the site. The Project site does not
contain and is not proximate to any wetland, blue -line stream, marsh, vernal
435
Resolution No. 2009-
Tentative Tract Map 36089
Dolphin La Quints, U.C.
Adopted
pool or other wildlife habit. The Project will not routinely use or transport
any hazardous material(s), nor are there any hazardous materials identified to
exist on the Project site. The design, density, and layout of Tentative Tract
Map 36089 is in accord with prior environmental studies and will conform to
all previously required mitigation measures.
4. The design of the subdivision or type of improvements is not likely to cause
serious public health problems.
The design of Tentative Tract Map 36089 and type of improvements are not
likely to cause serious public health problems, in that this issue was
considered and addressed in prior environmental assessments prepared for
the Project. The Project will not routinely use or transport any hazardous
material(s), nor are there any hazardous materials identified to exist on the
Project site. Prior environmental assessments have determined that there are
no significant impacts to air or water quality, geology soils, or other
significant health or safety -related impacts which can not be mitigated to
less than significant levels, with incorporation of recommended mitigation
measures into the Project, which have been required.
5. The design of the subdivision or type of improvements will not conflict with
easements, acquired by the public at large, for access through or use of
property within the proposed subdivision.
The design and improvements required for Tentative Tract Map 36089 will
not conflict with easements acquired by the public at large, for access
through, or use of, property within the proposed Map since none presently
exist, but future easements will be provided for reciprocal access and parking
as needed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
1. That the above recitations are true and constitute the Findings of the City
Council in this case;
2. That it does hereby approve Tentative Tract Map 36089, as referenced in
the title of this Resolution, for the reasons set forth in this Resolution, and
subject to the Conditions of Approval as attached.
486
Resolution No. 2009-
Tentative Tract Map 36089
Dolphin La Quinta, L-C.
Adopted
PASSED, APPROVED, and ADOPTED at a regular meeting of the City
of La Quinta City Council, held on this the 21" day of April, 2009, by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(SEAL)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
487
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
GFNFRAI
1. The applicant agrees to defend, indemnify and hold harmless the City of La
Quinta ("City"), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this Tentative
Tract Map, or any Final Map recorded thereunder. The City shall have sole
discretion in selecting its defense counsel.
The City shall promptly notify the applicant of any claim, action or
proceeding and shall cooperate fully in the defense.
2. This Tentative Tract Map, and any Final Map recorded thereunder, shall
comply with the requirements and standards of Government Code § § 66410
through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La
Quinta Municipal Code ("LQMC").
The City of La Quinta's Municipal Code can be accessed on the City's Web
Site at www.la-quinta.org.
3. This Tentative Tract Map shall expire two years after City Council approval
on April 21, 2009, unless recorded or granted a time extension pursuant to
the requirements of La Quinta Municipal Code 13.12.150 (Term of Tentative
Maps) and the Subdivision Map Act.
4. Tentative Tract Map 36089 shall comply with all applicable conditions of
approval and amendments for Specific Plan 2001-059, Environmental
Assessment 2001-436, Site Development Permit 2003-793, and
Development Agreement 2003-006.
5. Prior to the issuance of any grading, construction, or building permit by the
City, the applicant shall obtain any necessary clearances and/or permits from
the following agencies, if required:
• Riverside County Fire Marshal
• Public Works Department (Grading Permit, Green Sheet (Public Works
Clearance) for Building Permits, Improvement Permit)
• Planning Department
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
• Riverside Co. Environmental Health Department
• Desert Sands Unified School District
• Coachella Valley Water District (CVWD)
• Imperial Irrigation District (IID)
• California Water Quality Control Board (CWQCB)
• SunLine Transit Agency
• South Coast Air Quality Management District Coachella Valley
The applicant is responsible for all requirements of the permits and/or
clearances from the above listed agencies. When the requirements include
approval of improvement plans, the applicant shall furnish proof of such
approvals when submitting those improvements plans for City approval.
A project -specific NPDES construction permit must be obtained by the
applicant; who then shall submit a copy of the Regional Water Quality
Control Board's ("RWQCB") acknowledgment of the applicant's Notice of
Intent ("NOI" ), prior to the issuance of a grading or site construction permit
by the City.
6. The applicant shall comply with applicable provisions of the City's NPDES
stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater
Management and Discharge Controls), and 13.24.170 (Clean Air/Clean
Water); Riverside County Ordinance No. 457; the California Regional Water
Quality Control Board — Colorado River Basin Region Board Order No. R7-
2008-0001 and the State Water Resources Control Board's Order No. 99-
08-DWQ.
A. For construction activities including clearing, grading or excavation of
land that disturbs one (1) acre or more of land, or that disturbs less
than one (1) acre of land, but which is a part of a construction project
that encompasses more than one (1) acre of land, the Permittee shall
be required to submit a Storm Water Pollution Protection Plan
("SWPPP").
M
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - R
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
The applicant or design professional can obtain the California
Stormwater Quality Association SWPPP template at
www.cabmphandbooks.com for use in their SWPPP preparation.
B. The applicant's SWPPP shall be approved by the City Engineer prior to
any on or off -site grading being done in relation to this project.
C. The applicant shall ensure that the required SWPPP is available for
inspection at the project site at all times through and including
acceptance of all improvements by the City.
D. The applicant's SWPPP shall include provisions for all of the following
Best Management Practices ("BMPs") (LQMC Section 8.70.020
(Definitions)):
1) Temporary Soil Stabilization (erosion control).
2) Temporary Sediment Control.
3) Wind Erosion Control.
4) Tracking Control.
5) Non -Storm Water Management.
6) Waste Management and Materials Pollution Control.
E. All erosion and sediment control BMPs proposed by the applicant shall
be approved by the City Engineer prior to any onsite or offsite grading,
pursuant to this project.
F. The approved SWPPP and BMPs shall remain in effect for the entire
duration of project construction until all improvements are completed
and accepted by the City.
7. Permits issued under this approval shall be subject to the provisions of the
Infrastructure Fee Program and Development Impact Fee program in effect at
the time of issuance of building permit(s).
490
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - R
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
8. Approval of this Tentative Tract Map shall not be construed as approval for
any horizontal dimensions implied by any site plans or exhibits unless
specifically identified in the following conditions of approval.
PROPERTY RIGHTS
9. Prior to issuance of any permit(s), the applicant shall acquire or confer
easements and other property rights necessary for the construction or proper
functioning of the proposed development. Conferred rights shall include
irrevocable offers to dedicate or grant access easements to the City for
emergency services and for maintenance, construction and reconstruction of
essential improvements. Said conferred rights shall also include grant of
access easement to the City of La Quinta for the purpose of graffiti removal
by City staff or assigned agent in perpetuity and agreement to the method to
remove graffiti and to paint over to best match existing. The applicant shall
establish the aforementioned requirements in the CC&R's for the
development or other agreements as approved by the City Engineer.
Pursuant to the aforementioned, the applicant shall submit and execute an
"AUTHORIZATION TO REMOVE GRAFFITI FROM PRIVATE PROPERTY" form
located at the Public Works Department Counter prior to Certificate of
Occupancy.
10. Pursuant to the aforementioned condition, conferred rights shall include
approvals from the master developer or Development Agreement over
easements and other property rights necessary for construction and proper
functioning of the proposed development not limited to access rights over
proposed and/or existing private streets that access public streets and open
space/drainage facilities of the master development. The applicant shall
provide recorded information for reciprocal access agreements between CP
Development, Dolphin La Quinta, LLC and other property owners on the
north side of Seeley Drive.
11. The applicant shall offer for dedication on the Final Map all public street
rights -of -way in conformance with the City's General Plan, Municipal Code,
applicable specific plans, and/or as required by the City Engineer.
12. The public street right-of-way offers for dedication required for this
development include:
491
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
A. PUBLIC STREETS
11 Miles Avenue (Primary Arterial, Option A - 1 10' ROW) - The
standard 55 from the centerline of Miles Avenue for a total
110-foot ultimate developed right of way has been previously
dedicated on Parcel Map No. 31116. No additional right of way
dedication is required on Miles Avenue for this tentative tract
map.
2) Seeley Drive (Non -conforming Collector Street, 80' ROW) -
Eighty feet (80') right of way dedication for a total 80-foot
ultimate developed right of way from Washington Street to
Miles Avenue has been previously dedicated on Parcel Map No.
31116. No additional right of way dedication is required on
Seeley Drive for this tentative tract map except for additional
right of way dedication at the shared entry drive to Lots 1 and 2
off of Seeley Drive and for Lot A of this tentative tract map to
include all curb returns and corner cuts at the access drive.
13. Dedications shall include additional widths as necessary for dedicated right
and left turn lanes, bus turnouts, and other features contained in the
approved construction plans.
14. When the City Engineer determines that access rights to the proposed street
rights -of -way shown on the approved Tentative Tract Map are necessary
prior to approval of the Final Map dedicating such rights -of -way, the
applicant shall grant the necessary rights -of -way within 60 days of a written
request by the City.
15. The applicant shall create perimeter landscaping setbacks along all public
rights -of -way as follows:
A. Miles Avenue (Primary Arterial, Option A) - The perimeter landscaping
setback of 20 feet required by the General Plan has been retained by
the City of La Quinta Redevelopment Agency along the Miles Avenue
right of way. No landscape setback is required along Miles Avenue for
this Tentative Parcel Map.
B. Seeley Drive (Non -conforming Collector Street, 80' ROW) - 20-foot
from the R/W-P/L.
492
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
The setback requirements shall apply to all frontages including, but not
limited to, remainder parcels and sites dedicated for utility purposes.
Where public facilities (e.g., sidewalks) are placed on privately -owned
setbacks, the applicant shall offer for dedication blanket easements for those
purposes on the Final Map.
16. The applicant shall offer for dedication those easements necessary for the
placement of, and access to, utility lines and structures, drainage basins,
mailbox clusters, park lands, and common areas on the Final Map.
17. Direct vehicular access to Seeley Drive from lots with frontage along Seeley
Drive is restricted, except for those access points identified on the tentative
tract map, or as otherwise conditioned in these conditions of approval. The
vehicular access restriction shall be shown on the recorded final tract map.
18. The applicant shall furnish proof of easements, or written permission, as
appropriate, from those owners of all abutting properties on which grading,
retaining wall construction, permanent slopes, or other encroachments will
occur.
19. The applicant shall cause no easement to be granted, or recorded, over any
portion of the subject property between the date of approval of the Tentative
Tract Map and the date of recording of any Final Map, unless such easement
is approved by the City Engineer.
STREET AND TRAFFIC IMPROVEMENTS
20. The applicant shall construct the following street improvements to conform
with the General Plan (street type noted in parentheses.)
A. OFF -SITE STREETS
1) Miles Avenue (Prima ry]Arteria1; 1 10' R/W option):
a) No additional widening on the south side of the street
along all frontage adjacent to the Tentative Map boundary
to its ultimate width on the south side as specified in the
General Plan and the requirements of these conditions are
required of this tentative tract map.
493
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
2) Seeley Drive (Non -conforming Collector Street, 80' ROW) —
Eighty feet (80') right of way dedication for a total 80-foot
ultimate developed right of way from Washington Street to
Miles Avenue has been previously widened by Parcel Map No.
31116.
a) No additional widening is required on the north side of
Seeley Drive for this tentative tract map except for
additional right of way dedication at the shared entry
drive to Lots 1 and 2 off of Seeley Drive for this tentative
tract map to accommodate curb returns and corner cut
outs at the access drive to this tentative tract map and as
approved by the City Engineer.
21. General access points and turning movements of traffic are limited to the
following:
A. Primary Entry — Westerly Drive across Eisenhower Ambulatory Center
(Seeley Drive): All in and out movements are allowed.
B. Secondary Entry - Easterly Drive at the existing roundabout (Seeley
Drive): Right turn in and out movements are allowed and left turn
movements in and out are prohibited due to the roundabout circulation
pattern.
22. Improvements shall include appurtenances such as traffic control signs,
markings and other devices, raised medians if required, street name signs
and sidewalks. Mid -block street lighting is not required.
23. A Traffic Analysis required for the Eisenhower Ambulatory Clinic (SDP 2007-
887) has determined that the traffic signal conditioned of Parcel Map No.
31116 will be required at project opening. Therefore, the applicant shall not
be granted Certificate of Occupancy for any future development on Lot 2
until said traffic signal is operational as required by the City Engineer if this
tentative tract precedes the afore mentioned.
24. Improvements shall be designed and constructed in accordance with City
adopted standards, supplemental drawings and specifications, or as
approved by the City Engineer. Improvement plans for streets, access gates
and parking areas shall be stamped and signed by qualified engineers.
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
PARKING LOTS and ACCESS POINTS
25. The design of parking facilities shall conform to LQMC Chapter 9.150 and in
particular the following:
A. The parking stall and aisle widths and the double hairpin stripe parking
stall design.
B. Cross slopes should be a maximum of 2% where ADA accessibility is
required including accessibility routes between buildings.
C. Building access points shall be shown on the Precise Grading Plans to
better evaluate ADA accessibility issues.
D. Accessibility routes to public streets and adjacent development shall
be shown on the Precise Grading Plan.
E. Parking stall lengths shall be according to LQMC Chapter 9.150 and
be a minimum of 17 feet in length with a 2-foot overhang for standard
parking stalls and 18 feet with a 2-foot overhang for handicapped
parking stall or as approved by the City Engineer. One van accessible
handicapped parking stall is required per 8 handicapped parking stalls.
F. Drive aisles between parking stalls shall be a minimum of 26 feet with
access drive aisles to Public Streets a minimum of 30 feet as shown
on the Site Development Plan site plan or as approved by the City
Engineer.
Entry drives, main interior circulation routes, corner cutbacks, bus turnouts,
dedicated turn lanes, ADA accessibility route to public streets and other
features shown on the approved construction plans, may require additional
street widths and other improvements as may be determined by the City
Engineer.
26. General access points and turning movements of traffic to on site private
streets are limited to the access locations approved for this tentative tract
map and these conditions of approval.
27. The applicant shall design street pavement sections using CalTrans' design
procedure for 20-year life pavement, and the site -specific data for soil
4 9 :,
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
strength and anticipated traffic loading (including construction traffic).
Minimum structural sections shall be as follows:
Parking Lot & Aisles (Low Traffic) 3.0" a.c./4.5" c.a.b.
Parking Lot & Aisles (High Traffic) 4.5" a.c./5.5" c.a.b.
Loading Areas 6" P.C.C./4" c.a.b.
or the approved equivalents of alternate materials.
28. The applicant shall submit current mix designs (less than two years old at
the time of construction) for base, asphalt concrete and Portland cement
concrete. The submittal shall include test results for all specimens used in
the mix design procedure. For mix designs over six months old, the submittal
shall include recent (less than six months old at the time of construction)
aggregate gradation test results confirming that design gradations can be
achieved in current production. The applicant shall not schedule construction
operations until mix designs are approved.
29. Improvements shall include appurtenances such as traffic control signs,
markings and other devices, raised medians if required, street name signs
and sidewalks.
30. Improvements shall be designed and constructed in accordance with City
adopted standards, supplemental drawings and specifications, or as
approved by the City Engineer. Improvement plans for streets, access gates
and parking areas shall be stamped and signed by qualified engineers.
FINAL MAPS
31. Prior to the City's approval of a Final Map, the applicant shall furnish
accurate mylars of the Final Map that were approved by the City's map
checker on a storage media acceptable to the City Engineer.
32. As future site development on Lot 2 has not been defined by the applicant,
the applicant is required to submit all documentation at the time of
entitlement for Lot 2.
W
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
IMPROVEMENT PLANS
As used throughout these Conditions of Approval, professional titles such as
"engineer," "surveyor," and "architect," refer to persons currently certified or
licensed to practice their respective professions in the State of California.
33. Improvement plans shall be prepared by or under the direct supervision of
qualified engineers and/or architects, as appropriate, and shall comply with
the provisions of LQMC Section 13.24.040 (Improvement Plans).
34. The following improvement plans shall be prepared and submitted for review
and approval by the Public Works Department. A separate set of plans for
each line item specified below shall be prepared. The plans shall utilize the
minimum scale specified, unless otherwise authorized by the City Engineer in
writing. Plans may be prepared at a larger scale if additional detail or plan
clarity is desired. Note, the applicant may be required to prepare other
improvement plans not listed here pursuant to improvements required by
other agencies and utility purveyors.
A. On -Site Non -Residential/ Commercial Precise Grading Plan (Lot 2
Remainder)
1 " = 20' Horizontal
B. PM10 Plan (Lot 2 remainder) 1" = 40' Horizontal
C. SWPPP (Lot 2 remainder) 1 " = 40' Horizontal
D. WQMP (Lot 2 remainder) (Plan submitted in Report Form)
NOTE: A through D to be submitted concurrently.
Other engineered improvement plans prepared for City approval that are not
listed above shall be prepared in formats approved by the City Engineer prior
to commencing plan preparation.
All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs,
Limit Lines and Legends, No Parking Signs, Raised Pavement Markers
(including Blue RPMs at fire hydrants) and Street Name Signs per Public
Works Standard Plans and/or as approved by the Engineering Department.
49�
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
The applicant shall prepare an accessibility assessment on a marked up print
of the building floor plan identifying every building egress and notes the
2007 California Building Code accessibility requirements associated with
each door. The assessment must comply with submittal requirements of the
Building & Safety Department. A copy of the reviewed assessment shall be
submitted to the Engineering Department in conjunction with the Precise
Grading Plan when it is submitted for plan checking.
In addition to the normal set of improvement plans, an "On -Site Non -
Residential/ Commercial Precise Grading" plan is required to be submitted for
approval by the Building Official, Planning Director and the City Engineer.
"On -Site Non -Residential/ Commercial Precise Grading" plans shall normally
include all on -site surface improvements including but not necessarily limited
to finish grades for curbs & gutters, building floor elevations, parking lot
improvements and ADA requirements.
The City maintains standard plans, detail sheets and/or construction notes
for elements of construction which can be accessed via the "Plans, Notes
and Design Guidance" section of the Public Works Department at the City
website (www.la-quinta.org). Please navigate to the Public Works
Department home page and look for the Standard Drawings hyperlink.
35. The applicant shall furnish a complete set of the mylars of all approved
improvement plans on a storage media acceptable to the City Engineer.
36. Upon completion of construction, and prior to final acceptance of the
improvements by the City, the applicant shall furnish the City with
reproducible record drawings of all improvement plans which were approved
by the City. Each sheet shall be clearly marked "Record Drawing," "As -
Built" or "As -Constructed" and shall be stamped and signed by the engineer
or surveyor certifying to the accuracy and completeness of the drawings.
The applicant shall have all approved mylars previously submitted to the
City, revised to reflect the as -built conditions. The applicant shall employ or
retain the Engineer Of Record during the construction phase of the project so
that the EOR. can make site visits in support of preparing As Built drawings.
However, if subsequent approved revisions have been approved by the City
Engineer and reflect said "As -Built" conditions, the Engineer Of Record may
submit a letter attesting to said fact to the City Engineer in lieu of mylar
submittal.
�•:
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
IMPROVEMENT SECURITY AGREEMENTS
37. Prior to approval of any Final Map, the applicant shall construct all on and
off -site improvements and satisfy its obligations for same, or shall furnish a
fully secured and executed Subdivision Improvement Agreement ("SIA")
guaranteeing the construction of such improvements and the satisfaction of
its obligations for same, or shall agree to any combination thereof, as may be
required by the City.
38. Any Subdivision Improvement Agreement ("SIA") entered into by and
between the applicant and the City of La Quinta, for the purpose of
guaranteeing the completion of any improvements related to this Tentative
Tract Map, shall comply with the provisions of LQMC Chapter 13.28
(Improvement Security).
39. Improvements to be made, or agreed to be made, shall include the removal
of any existing structures or other obstructions which are not a part of the
proposed improvements; and shall provide for the setting of the final survey
monumentation.
When improvements are phased through a "Phasing Plan," or an
administrative approval (e.g., Site Development Permits), all off -site
improvements and common on -site improvements (e.g., backbone utilities,
retention basins, perimeter walls, landscaping and gates) shall be
constructed, or secured through a SIA, prior to the issuance of any permits
in the first phase of the development, or as otherwise approved by the City
Engineer.
Improvements and obligations required of each subsequent phase shall either
be completed, or secured through a SIA, prior to the completion of homes or
the occupancy of permanent buildings within such latter phase, or as
otherwise approved by the City Engineer.
In the event the applicant fails to construct the improvements for the
development, or fails to satisfy its obligations for the development in a timely
manner, pursuant to the approved phasing plan, the City shall have the right
to halt issuance of all permits, and/or final inspections, withhold other
approvals related to the development of the project, or call upon the surety
to complete the improvements.
M
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, I.I.C.
ADOPTED:
40. Depending on the timing of the development of this Tentative Tract Map,
and the status of the off -site improvements at the time, the applicant may be
required to:
A. Construct certain off -site improvements.
B. Construct additional off -site improvements, subject to the
reimbursement of its costs by others.
C. Reimburse others for those improvements previously constructed that
are considered to be an obligation of this tentative tract map.
D. Secure the costs for future improvements that are to be made by
others.
E. To agree to any combination of these actions, as the City may require.
In the event that any of the improvements required for this development are
constructed by the City, the applicant shall, prior to the approval of the Final
Map, or the issuance of any permit related thereto, reimburse the City for the
costs of such improvements.
41. If the applicant elects to utilize the secured agreement alternative, the
applicant shall submit detailed construction cost estimates for all proposed
on -site and off -site improvements, including an estimate for the final survey
monumentation, for checking and approval by the City Engineer. Such
estimates shall conform to the unit cost schedule adopted by City resolution,
or ordinance.
For items not listed in the City's unit cost schedule, the proposed unit costs
shall be approved by the City Engineer.
At the time the applicant submits its detailed construction cost estimates for
conditional approval of the Final Map by the City Council, the applicant shall
also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the
Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map.
Estimates for improvements under the jurisdiction of other agencies shall be
approved by those agencies and submitted to the City along with the
applicant's detailed cost estimates.
500
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
Security will not be required for telephone, natural gas, or Cable T.V.
improvements.
42. Should the applicant fail to construct the improvements for the development,
or fail to satisfy its obligations for the development in a timely manner, the
City shall have the right to halt issuance of building permits, and/or final
building inspections, withhold other approvals related to the development of
the project, or call upon the surety to complete the improvements.
PRECISE GRADING
43. The applicant shall comply with the provisions of LQMC Section 13.24.050
(Grading Improvements).
44. Prior to occupancy of the project site for any construction, or other
purposes, the applicant shall obtain a grading permit approved by the City
Engineer.
45. To obtain an approved grading permit, the applicant shall submit and obtain
approval of all of the following:
A. A grading plan prepared by a qualified engineer,
B. A preliminary geotechnical ("soils") report prepared by a qualified
engineer,
C: A Fugitive Dust Control Plan prepared in accordance with LQMC
Chapter 6.16, (Fugitive Dust Control), and
D. A Best Management Practices report prepared in accordance with
LQMC Sections 8.70.010 and 13.24.170 (NPDES stormwater
discharge permit and Storm Management and Discharge Controls).
All grading shall conform to the recommendations contained in the
Preliminary Soils Report, and shall be certified as being adequate by a soils
engineer, or by an engineering geologist.
A statement shall appear on the Final Map that a soils report has been
prepared in accordance with the California Health & Safety Code § 17953.
501
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
The applicant shall furnish security, in a form acceptable to the City, and in
an amount sufficient to guarantee compliance with the approved Fugitive
Dust Control Plan provisions as submitted with its application for a grading
permit.
46. The applicant shall maintain all open graded, undeveloped land in order to
prevent wind and/or water erosion of such land. All open graded,
undeveloped land shall either be planted with interim landscaping, or
stabilized with such other erosion control measures, as were approved in the
Fugitive Dust Control Plan.
47. Grading within the perimeter setback and parkway areas shall have
undulating terrain and shall conform with the requirements of LQMC Section
9.60.240(F) except as otherwise modified by this condition requirement.
The maximum slope shall not exceed 3:1 anywhere in the landscape setback
area, except for the backslope (i.e. the slope at the back of the landscape
lot) which shall not exceed 2:1 if fully planted with ground cover. The
maximum slope in the first six (6) feet adjacent to the curb shall not exceed
4:1 when the nearest edge of sidewalk is within six feet (61 of the curb,
otherwise the maximum slope within the right of way shall not exceed 3:1.
All unpaved parkway areas adjacent to the curb shall be depressed one and
one-half inches (1.5") in the first eighteen inches (18") behind the curb.
48. Building pad elevations on the rough grading plan submitted for City
Engineer's approval shall conform with pad elevations shown on the
tentative map, unless the pad elevations have other requirements imposed
elsewhere in these Conditions of Approval.
49. Prior to any site grading or re -grading that will raise or lower any portion of
the site by more than plus or minus five tenths of a foot (0.51 from the
elevations shown on the approved Tentative Tract Map, the applicant shall
submit the proposed grading changes to the City Staff for a substantial
conformance finding review.
50. Prior to the issuance of a building permit for any building lot, the applicant
shall provide a lot pad certification stamped and signed by a qualified
engineer or surveyor with applicable compaction tests and over excavation
documentation.
502
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
Each pad certification shall list the pad elevation as shown on the approved
grading plan, the actual pad elevation and the difference between the two, if
any. Such pad certification shall also list the relative compaction of the pad
soil. The data shall be organized by lot number, and listed cumulatively if
submitted at different times.
DRAINAGE
51. Stormwater handling shall conform with the approved hydrology and
drainage report for Parcel Map No. 31116 and as modified and approved for
this Tentative Tract Map. Nuisance water shall be disposed of in an
approved manner.
52. Stormwater may
not be retained
in landscaped parkways or landscaped
setback lots. Only
incidental storm
water (precipitation
which directly falls
onto the setback)
will be permitted
to be retained in the
landscape setback
areas. The perimeter setback and
parkway areas in the
street right-of-way
shall be shaped
with berms and
mounds, pursuant
to LQMC Section
9.100.040(B)(7).
53. The design of the development shall not cause any increase in flood
boundaries and levels in any area outside the development.
54. The development shall be graded to permit storm flow in excess of retention
capacity to flow out of the development through a designated overflow and
into the historic drainage relief route.
55. Storm drainage historically received from adjoining property shall be received
and retained or passed through into the historic downstream drainage relief
route.
56. As the applicant proposes discharge of storm water directly, or indirectly,
into the Coachella Valley Stormwater Channel per the approved hydrology
report for Parcel Map No. 31116, the applicant shall indemnify the City from
the costs of any sampling and testing of the development's drainage
discharge which may be required under the City's NPDES Permit or other
City- or area -wide pollution prevention program, and for any other obligations
and/or expenses which may arise from such discharge. The indemnification
shall be executed and furnished to the City prior to the issuance of any
grading, construction or building permit, and shall be binding on all heirs,
503
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - R
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
executors, administrators, assigns, and successors in interest in the land
within this tentative parcel map excepting there from those portions required
to be dedicated or deeded for public use. The form of the indemnification
shall be acceptable to the City Attorney. If such discharge is approved for
this development, the applicant shall make provisions in the final
development CC&Rs for meeting these potential obligations. The 100-year
storm water HGL shall be 3 feet below the channel lining and 2 feet below
the Project Storm HGL. The applicant shall confirm recordation between CP
Development for the transfer of access and maintenance agreement for
Storm Drain Facilities or equal.
57. The applicant shall comply with applicable provisions for post construction
runoff per the City's NPDES stormwater discharge permit, LQMC Sections
8.70.010 at seq. (Stormwater Management and Discharge Controls), and
13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457;
and the California Regional Water Quality Control Board — Colorado River
Basin (CRWQCB-CRB) Region Board Order No. R7-2008-001.
A. For post -construction urban runoff from New Development and
Redevelopments Projects, the applicant shall implement requirements
of the NPDES permit for the design, construction and perpetual
operation and maintenance of BMPs per the approved Water Quality
Management Plan (WQMP) for the project as required by the California
Regional Water Quality Control Board — Colorado River Basin
(CRWQCB-CRB) Region Board Order No. R7-2008-001.
B. The applicant shall implement the WQMP Design Standards per
(CRWQCB-CRB) Region Board Order No. R7-2008-001 utilizing BMPs
approved by the City Engineer. A project specific WQMP shall be
provided which incorporates Site Design and Treatment BMPs utilizing
first flush infiltration as a preferred method of NPDES Permit
Compliance for Whitewater River receiving water, as applicable.
UTII ITIFS
58. The applicant shall comply with the provisions of LQMC Section 13.24.110
(Utilities).
59. The applicant shall obtain the approval of the City Engineer for the location
of all utility lines within any right-of-way, and all above -ground utility
504
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, I.I.C.
ADOPTED:
structures including, but not limited to, traffic signal cabinets, electric vaults,
water valves, and telephone stands, to ensure optimum placement for
practical and aesthetic purposes.
60. Underground utilities shall be installed prior to overlying hardscape. For
installation of utilities in existing improved streets, the applicant shall comply
with trench restoration requirements maintained, or required by the City
Engineer.
The applicant shall provide certified reports of all utility trench compaction
for approval by the City Engineer. Additionally, grease traps and the
maintenance thereof shall be located as to not conflict with access
aisles/entrances.
CONSTRUCTION
61. The City will conduct final inspections of habitable buildings only when the
buildings have improved street and (if required) sidewalk access to publicly -
maintained streets. The improvements shall include required traffic control
devices, pavement markings and street name signs. If on -site streets in
residential developments are initially constructed with partial pavement
thickness, the applicant shall complete the pavement prior to final
inspections of the last ten percent of units within the development or when
directed by the City, whichever comes first.
WATER -EFFICIENT LANDSCAPING AND IRRIGATION
62. The applicant shall comply with LQMC Sections 8.13 (Landscaping),
9.150.050 (Landscaping in Parking Areas), 13.24.130 (Landscaping
Setbacks) & 13.24.140 (Landscaping Plans).
63. The applicant shall provide landscaping in the required setbacks, retention
basins, common lots and park areas.
64. Landscape and irrigation plans for landscaped lots and setbacks, medians,
retention basins, and parks shall be signed and stamped by a licensed
landscape architect.
65. The applicant shall submit the landscape plans for approval by the Planning
Department and green sheet sign off by the Public Works Department.
505
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
When plan checking has been completed by the Planning Department, the
applicant shall obtain the signatures of CVWD and the Riverside County
Agricultural Commissioner, prior to submittal for signature by the Planning
Director, however landscape plans for landscaped median on public streets
shall be approved by the both the Planning Director and the City Engineer.
Where City Engineer approval is not required, the applicant shall submit for a
green sheet approval by the Public Works Department.
Final landscape plans for on -site planting shall be reviewed by the ALRC and
approved by the Planning Director prior to issuance of first building permit.
Final plans shall include all landscaping associated with this project.
NOTE: Plans are not approved for construction until signed by both the
Planning Director and/or the City Engineer.
66. Landscape areas shall have permanent irrigation improvements meeting the
requirements of the Planning Director. Use of lawn areas shall be minimized
with no lawn, or spray irrigation, being placed within 24 inches of curbs
along public streets.
67. The applicant or his agent has the responsibility for proper sight distance
requirements per guidelines in the AASHTO "A Policy on Geometric Design
of Highways and Streets, 51" Edition" or latest, in the design and/or
installation of all landscaping and appurtenances abutting and within the
private and public street right-of-way.
MAINTENANCE
68. The applicant shall comply with the provisions of LQMC Section 13.24.160
(Maintenance).
69. The applicant shall make provisions for the continuous and perpetual
maintenance of perimeter landscaping up to the curb.
70. Adequate trash enclosures and disposal facilities shall be provided to serve
the existing units on Lot 1. If necessary, an easement or similar agreement
shall be provided to accommodate shared trash disposal facilities between
Lots 1 and 2.
506
RESOLUTION NO. 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
FEES AND DEPOSITS
71. The applicant shall comply with the provisions of LQMC Section 13.24.180
(Fees and Deposits). These fees include all deposits and fees required by the
City for plan checking and construction inspection. Deposits and fee
amounts shall be those in effect when the applicant makes application for
plan check and permits.
72. Permits issued under this approval shall be subject to the provisions of the
Infrastructure Fee Program and Development Impact Fee program in effect at
the time of issuance of building permit(s).
73. The applicant shall pay the Coachella Valley Multi -Species Habitat
Conservation Plan/Natural Community Habitat Conservation Plan Mitigation
Fee, in accord with Chapter 3.34 of the Municipal Code.
507
50
ATTACHMENT 2
SEE FULL SIZE EXHIBIT
5)9
ATTACHMENT 3
MINUTES
PLANNING COMMISSION MEETING
A regular meeting held at the La Quinta City Hall
78-495 Calle Tampico, La Quinta, CA
March 10, 2009
I. CALL TO ORDER
7:04 P.M.
A. This meet: g of the Planning Commission was called to order at
7:04 p. by Chairman Ed Alderson who asked Commissioner
Weber to lead the flag salute.
B. Prese�: Commissioners Katie Barrows, Paul Quill, Mark Weber,
Robe Wilkinson, and Chairman Ed Alderson.
C. Sta present: Planning Director Les Johnson, Planning Manager
Da id Sawyer, Assistant City Attorney Michael Houston, Principal
E ineer Ed Wimmer, Principal Planner Andrew , and Secretary
onika Radeva.
II. PUBLICS COMMENT:
III. CONrIRMATION OF THE AGENDA:
IV. CONSENT CALENDAR: None
V. PUBLIC HEARINGS:
—� A. Tentative Tract Map 36089; a request by Dolphin La Quinta, LLC.
to subdivide 8.45 gross acres into two lots for condominium
purposes located on the southwest corner of Miles Avenue and
Seeley Drive.
Chairman Alderson opened the public hearing and asked for the
staff report.
Principal Planner Andrew Mogensen presented the staff report, a
copy of which is on file in the Planning Department.
Chairman Alderson asked if there were any comments from the
Commissioners.
510
Planning Commission Minutes
March 10, 2009
There being none, Chairman Alderson noted that the lot line
between Lots 1 and 2 went down an existing parking lot. Staff
further noted additional parking would be required when Lot 2 was
developed and that noted the conditions of approval asked for a
shared parking easement agreement. Chairman Alderson asked if
there was a reciprocal parking agreement and if the parking would
be adequate. Staff replied the current parking on site is adequate to
serve the existing units. Staff said it was likely that this would not
be the last approval to be reviewed by the Planning Commission.
Staff was anticipating the applicant would be applying for a new
Site Development Permit (SDP) for Lot 2, even though they could
decide to build per the existing SDP.
Commissioner Quill wanted to clarify that the applicant would still
have to build at the reduced amount of units. Staff said the
applicant would have to reduce the number of units in accordance
with the condominium map.
Chairman Alderson wanted to clarify that the intent- is that when
Lot 2 is developed it will have the same product as Lot 1. Staff
confirmed that it would.
Margo Thibeault, MSA Consulting, 34-200 Bob Hope Dr, Rancho
Mirage, CA 92270, introduced herself and said she was available
to answer any questions from the Commission.
Chairman Alderson asked if the project was approved, what the
developer's intent was in terms of timing. Ms. Thibeault replied
currently there had not been a definitive time line established.
Chairman Alderson said the. construction fence on Seeley Drive for
Lot 2 was placed twenty-five to thirty feet back from the curb and
a tremendous amount of tumbleweeds were growing in that area.
He asked if the fence could be moved forward to the sidewalk line.
Ms. Thibeault replied the construction fence was placed there to
identify the landscaping easement and, if the Public Works
Department did not have any objections, the fence would be moved
as requested.
Chairman Alderson mentioned the two islands in the driveway of
Lot 2 which also needed to be cleaned up. Ms. Thibeault replied it
would be taken care of.
511
Planning Commission Minutes
March 10, 2009
There being no further questions, or public comment, Chairman
Alderson closed the public hearings and opened the matter for
Commission discussion.
There was no further discussion and it was moved and seconded by
Commissioners Barrows/Wilkinson to approve Resolution 2009-009
recommending approval of Tentative Tract Map 26089 as
submitted. Unanimously approved.
VI. EWSINESS ITEMS: None
VII. COOESPONDENCE AND WRITTEN MATERIALS:
Vill. COMN41SSIONER ITEMS:
A. C mmissioner Weber reported on the City Council meeting of March
3, 009, in,
details on the display of temporary and political
sign being displayed in the public right-of-way. He also said
Co un it discussed marketing efforts, the City's support of CVWD in
addres ing the water shortage and commented that Mayor Adolf
attende the Dike 4 meeting of the CVWD Water Policy Committee.
The May r and the City Council were looking into whether or not
the City uld be able to obtain some fiscal assistance through the
stimulus pa ket. The Treasurer reported'there was not concern at
this time a out the City's investment portfolio as it was not
invested in hi -risk areas.
B. Chairman Alder on noted Commissioner Wilkinson was scheduled
to report back on the March 17, 2009, City Council meeting.
IX: DIRECTOR ITEMS:
A. Staff noted the attendance packets for the Planning Commissioner
Institute in Anaheim w e distributed.
512
Paee t of 3
Stan Sawa ATTACHMENT 4
From:
Ed Wimmer
Sent:
Friday, March 13, 2009 11:40 AM
To:
Stan Sawa
Cc:
David Sawyer; Tim Jonasson; Brian Ching; 'Thibeault, Margo'
Subject:
Minor Edits to Recommended COA to City Council for Dolfin Partners
Attachments: PC COA TTM 36089.doc
Hi Stan,
These are the minor edits that were worked out with the applicant's representative in the closing moments
before the PC meeting. David has ok'd these minor edits in concept (the actual wording wasn't worked
out until now). Please incorporate these in your Council staff report.
Since you weren't involved in the process, the following is offered as explanation:
Condition 15 A: The City Engineer determined that there will be no decel/right turn lane on Miles Avenue,
so this language is not applicable.
Condition 23: Lot 1 already has Certificates of Occupancy so the condition is not applicable to Lot 1.
Condition 31: The City Surveyor agreed to accept a 1" = 60' scale.
Thanks,
Ed
0
Page 2 of 3
Ed Wimmer, P.E.
Public Works Department
Development Services
Phone: (760)777-7075
Fax: (760) 777-7155
Our Mission... to enhance the quality of life in the City of La Quinta by providing world class customer care and the highest quality design, construction &
maintenance ofpubhc & private projects that respect the natural beauty of the City
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5131
PLANNING COMMISSION RESOLUTION 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, I.I.C.
ADOPTED:
A. PUBLIC STREETS
1) Miles Avenue (Primary Arterial, Option A - 110' ROW) — The
standard 55 from the centerline of Miles Avenue for a total
110-foot ultimate developed right of way has been previously
dedicated on Parcel Map No. 31116. No additional right of way
dedication is required on Miles Avenue for this tentative tract
map.
2) Seeley Drive (Non -conforming Collector Street, 80' ROW) —
Eighty feet (80') right of way dedication for a total 80-foot
ultimate developed right of way from Washington Street to
Miles Avenue has been previously dedicated on Parcel Map No.
31116. No additional right of way dedication is required on
Seeley Drive for this tentative tract map except for additional
right of way dedication at the shared entry drive to Lots 1 and 2
off of Seeley Drive and for Lot A of this tentative tract map to
include all curb returns and corner cuts at the access drive.
13. Dedications shall include additional widths as necessary for dedicated right
and left turn lanes, bus turnouts, and other features contained in the
approved construction plans.
14. When the City Engineer determines that access rights to the proposed street
rights -of -way shown on the approved Tentative Tract Map are necessary
prior to approval of the Final Map dedicating such rights -of -way, the
applicant shall grant the necessary rights -of -way within 60 days of a written
request by the City.
15. The applicant shall create perimeter landscaping setbacks along all public
rights -of -way as follows:
A. Miles Avenue (Primary Arterial, Option A) - The perimeter landscaping
setback of 20 feet required by the General Plan has been retained by
the City of La Quinta Redevelopment Agency along the Miles Avenue
right of way. No landscape setback is required along Miles Avenue for
this Tentative Parcel Mape
B. Seeley Drive (Non -conforming Collector Street, 80' ROW) — 20-foot
from the R/W-P/L.
5 of 20
Deleted:: however. the applicant
is required to provide additional
perimeter landscaping setback to
maintain the 20-foot landscaping
setback along additional right of
way dedication areas at
deceleration/right turn only lanes, if
deemed necessary by the City
514
PLANNING COMMISSION RESOLUTION 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
2) Seeley Drive (Non -conforming Collector Street, 80' ROW) -
Eighty feet (80') right of way dedication for a total 80-foot
ultimate developed right of way from Washington Street to
Miles Avenue has been previously widened by Parcel Map No.
31116.
a) No additional widening is required on the north side of
Seeley Drive for this tentative tract map except for
additional right of way dedication at the shared entry
drive to Lots 1 and 2 off of Seeley Drive for this tentative
tract map to accommodate curb returns and corner cut
outs at the access drive to this tentative tract map and as
approved by the City Engineer.
21. General access points and turning movements of traffic are limited to the
following:
A. Primary Entry - Westerly Drive across Eisenhower Ambulatory Center
(Seeley Drive): All in and out movements are allowed.
B. Secondary Entry - Easterly Drive at the existing roundabout (Seeley
Drive): Right turn in and out movements are allowed and left turn
movements in and out are prohibited due to the roundabout circulation
pattern.
22. Improvements shall include appurtenances such as traffic control signs,
markings and other devices, raised medians if required, street name signs
and sidewalks. Mid -block street lighting is not required.
` 23. A Traffic Analysis required for the Eisenhower Ambulatory Clinic (SDP 2007-
\\\/ 887) has determined that the traffic signal conditioned of Parcel Map No.
31116 will be required at project opening. Therefore, the applicant shall not
be granted Certificates of Occupancy for any future development on Loi 2 oeietea: s a a
until said traffic signal is operational as required by the City Engineer if this
tentative tract precedes the afore mentioned.
24. Improvements shall be designed and constructed in accordance with City
adopted standards, supplemental drawings and specifications, or as
7 of 20
515
PLANNING COMMISSION RESOLUTION 2009-
CONDITIONS OF APPROVAL - RECOMMENDED
TENTATIVE TRACT MAP 36089
DOLPHIN LA QUINTA, LLC.
ADOPTED:
streets are limited to the access locations approved for this tentative tract
map and these conditions of approval.
27. The applicant shall design street pavement sections using CalTrans' design
procedure for 20-year life pavement, and the site -specific data for soil
strength and anticipated traffic loading (including construction traffic).
Minimum structural sections shall be as follows:
Parking Lot & Aisles (Low Traffic) 3.0" a.c./4.5" c.a.b.
Parking Lot & Aisles (High Traffic) 4.5" a.c./5.5" c.a.b.
Loading Areas 6" P.C.C./4" c.a.b.
or the approved equivalents of alternate materials.
28. The applicant shall submit current mix designs (less than two years old at
the time of construction) for base, asphalt concrete and Portland cement
concrete. The submittal shall include test results for all specimens used in
the mix design procedure. For mix designs over six months old, the submittal
shall include recent (less than six months old at the time of construction)
aggregate gradation test results confirming that design gradations can be
achieved in current production. The applicant shall not schedule construction
operations until mix designs are approved.
29. Improvements shall include appurtenances such as traffic control signs,
markings and other devices, raised medians if required, street name signs
and sidewalks.
30. Improvements shall be designed and constructed in accordance with City
adopted standards, supplemental drawings and specifications, or as
approved by the City Engineer. Improvement plans for streets, access gates
and parking areas shall be stamped and signed by qualified engineers.
FINAL MAPS
31, Prior to the City's approval of a Final Map, the applicant shall furnish
accurate mylars of the Final Map that were approved by the City's map
checker on a, storage media acceptable to the City Engineer.,
32. As future site development on Lot 2 has not been defined by the applicant,
9 of 20
Deleted: __
Deleted: The Final Map analI be 1"
= 40' scale 4
516
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE April 21, 2009
BUSINESS SESSION:
ITEM ITEM TITLE: Public Hearing to Consider a
Resolution Adopting the Fiscal Year 2009/2010 CONSENT CALENDAR:
Through 2013/2014 Capital Improvement Program
STUDY SESSION:and Making Certain Findings Pursuant to Health and
Safety Code Section 33445(a) PUBLIC HEARING: 01
RECOMMENDATION:
Conduct a public hearing and adopt a Resolution approving the Fiscal Year
2009/2010 through 2013/2014 Capital Improvement Program (CIP) (Attachment
1) and making certain findings pursuant to Health and Safety Code Section
33445(a) and consenting to the use of La Quinta Redevelopment Agency funding
for the improvements identified in the CIP.
FISCAL IMPLICATIONS:
Adoption of the Resolution will approve the projects identified in the Fiscal Year
2009/2010 through 2013/2014 CIP and make the necessary findings pursuant to
the Health and Safety Code for use of Redevelopment Agency (RDA) Project Area
No. 1 and Project Area No. 2 funds. Allocation of funds for these projects will not
be approved until the City Council approves the Fiscal Year 2009/2010 annual
operating budget.
The first year of the five-year forecast, or capital budget, will be included in the
City's annual operating budget. When the City Council approves the annual
operating budget for Fiscal Year 2009/2010, it will also authorize the expenditure
of $22,487,314 for Fiscal Year 2009/2010 capital project expenditures.
The CIP was developed in a conservative manner. Projections were formulated
utilizing conservative estimates consistent with operating revenues. The projects
for the next five years, as shown, are based on considered need and available
funding with conservative projections of anticipated collections of Development
Impact Fees. It is important to note that projects identified in Fiscal Years
2010/2011 through 2013/2014 may be adversely affected if future Development
Impact Fee related construction activity does not begin to recover.
.. 517
CHARTER CITY IMPLICATIONS:
Several of the proposed projects identified for funding during Fiscal Year
2009/2010 will be funded with Redevelopment Agency (RDA) funding. The RDA
funded projects will be bid with a requirement that the contractors pay prevailing
wage.
BACKGROUND AND OVERVIEW:
On March 17, 2009, staff presented the draft Fiscal Year 2009/2010 through
Fiscal Year 2013/2014 Capital Improvement Program (CIP) to the City Council for
review and discussion during Study Session. Following discussion, it was the
consensus of the City Council that:
• The Calle Estado/Avenida La Fonda Mid -Block Crossing be removed from the
currently approved capital budget and the appropriated funding be returned
to the RDA Project Area Number 1 account for use on other projects;
• The Jefferson Street Parkway Landscape Improvements, between Vista
Grande and Westward Ho Drive, be identified for funding within Fiscal Year
2009/2010; and
• The construction phase of the SilverRock Resort Clubhouse be delayed until
the local economy improves.
In accordance with this direction, the Calle Estado/Avenida La Fonda Mid -Block
Crossing has been removed from the capital budget and is now listed as Project
Number AD44; the Jefferson Street Parkway Landscape Improvement is now
presented as project 200916 and is prioritized for funding with RDA Project Area
No. 2 funds within Fiscal Year 2009/2010. The inclusion of this project may
require a loan from the City's General Fund to RDA Project Area No. 2; and the
construction phase of the SilverRock Resort Clubhouse is now listed for funding
during Fiscal Year 201 1 /2012.
In addition to the adjustments presented above:
• Staff has amended the draft CIP to remove the Village Parking Lot Safety
Lighting Improvement originally listed as Project Number 200916. This
project has been re-scoped by the maintenance manager and is moving
forward as a minor project and will be funded with the department's Fiscal
Year 2008/2009 Operating Budget; and
518
• Staff has added a new additional project, AD12 — Palm Royale Median Island
Improvements. The proposed project will install a raised curb median on
Palm Royale adjacent to the Colonel Paige Middle School, if and when
funding becomes available in the future.
Provided for the Council's consideration is the amended Capital Improvement
Program (CIP) commencing in the 2009/2010 Fiscal Year. A copy of the amended
CIP is presented as Attachment 1. This document is a statement of the City's
goals, objectives, and priorities for a five-year CIP and the financial commitments
required to accomplish those objectives.
The purpose of the CIP is to provide the City with a long-range program for major
municipal capital construction projects based on the systematic development of an
accompanying financial plan. The CIP is a five-year planning instrument used by
the City to identify capital improvement needs and to coordinate financing and
timing of those needs in a manner that maximizes benefit to the public. As each
annual budget is prepared, additional projects and priority needs are identified and
added to the program to maintain a total five-year plan.
The amount allocated within the CIP for first year projects is called the capital
budget and is based on existing fund balances and projected revenues. The capital
budget is incorporated into the annual City "operating" budget, which appropriates
funds for specific facilities, equipment and improvements. Projects slated for
subsequent years in the program are approved on a planning basis only and do not
receive expenditure authority until they are incorporated into the capital budget.
The CIP is updated annually and can be amended at any time based on revenue
availability and changes in project priorities.
The 2008/2009 CIP identified $9,128,071 in capital improvement projects. With
one exception, all 2008/2009 projects are either completed, are currently in the
design or construction stage, or will have contracts awarded by the end of the
fiscal year. Project 200713 — Calle Estado Mid -Block Crossing cannot be
constructed unless the property owner provides an easement to the City. Staff has
contacted the property owner and has discovered that the property has been listed
for sale. As such, the property owner has declined to provide an easement for the
City's use to install the mid -block crossing. Considering the circumstances, this
project has been removed from the approved capital budget and the appropriated
funding will be returned to the RDA Project Area Number 1 account for use on
other projects.
Included in the CIP document is a "Capital Improvement Program Fiscal Year
2008/2009 Project Status Report," which lists: one 1996/1997 project carried -
over, one 2000/2001 project completed, one 2001 /2002 project completed, one
2002/2003 project completed, one 2004/2005 project underway, two 2005/2006
519
projects underway, one 2005/2006 projects completed, seven 2006/2007 projects
underway, one 2006/2007 projects completed, six 2007/2008 projects underway,
three 2007/2008 projects completed, nine 2008/2009 projects underway, and
three 2008/2009 projects completed. Also included is a "Carryover Project
Summary" which provides the life -to -date expenditures for all active CIP projects.
Overall, the CIP is proposing approximately $60,940,370 in projects during the
next five years. The remaining projects represent unfunded "Additional Projects"
totaling $84,925,461 and "Developer Reimbursement Agreements" totaling
$3,472,775. The funding of projects listed within these unfunded categories will
require future City Council consideration to ensure revenue availability.
The Capital Budget proposed during Fiscal Year 2009/2010 includes $22,487,314
in capital improvement projects. There are a total of nineteen projects identified to
receive funding. Project Number 199613-Washington Street/1-10 Interchange
Improvements is a recurring long-term commitment.
Two other projects are recurring as part of a long term plan to fill missing sidewalk
links (199702-Sidewalks-Various Locations) and to install new or upgrade existing
handicap access ramps (Project Number 199703-Handicap Access Ramp -Various
Locations) to comply with the ever evolving ADA standards.
There are sixteen new projects proposed to complete the 2009/2010 CIP. These
projects include:
200901 - Avenue 50 Bridge Improvements Spanning the All American Canal
200902 - Madison Street (Avenue 50 to Avenue 52)
200903 -Highway 111 Median Island Landscape Improvements (Adams to
Jefferson).
200904 - Dune Palms Road Street Improvements (Whitewater River to Westward
Ho)
200905 - Seasons Park (Installation of dog park amenities)
200906 - Adams Park Playground
200907 - Fritz Burns Park Playground
200908 - Seasons Park Playground
200909 - Pioneer Park Improvements (Improvements to dog park/new parking lot)
200910 - A Street Extension (Dune Palms Drive easterly to Komar Center)
200911 - Washington Street Apartment Rehabilitation
200912 - RDA Owned Cove Homes (Landscape conversion at 2 locations)
200913 - Relocation of the Coachella Canal at SilverRock Resort
200914 - Highway 111 Utility Undergrounding (Southside adjacent to RDA owned
property)
200915- Drainage Improvements (Northeast corner of Simon and Washington
Street)
200916 - Jefferson Street Parkway Landscaping (Vista Grande to Westward Ho)
520
This CIP is developed using fiscally conservative methodology as directed by the
City Council. Prior to proceeding with any project, City staff will present the
project to the City Council for authorization.
In order to use RDA funding for these CIP projects, Health and Safety Code Section
33445(a) requires the City Council to make certain findings regarding the use of
RDA funding for capital improvement and to consent to the use of the funding.
The attached resolution contains the required findings, which are supported by the
information in this report and by the staff presentation which will be made during
the hearing. Specifically, there is inadequate funding within the City's General
Fund, the DIF, and other sources (other than the funding from the La Quinta
Redevelopment Agency) to completely and fully fund the improvements identified
within the capital budget. This is due to the fact that the General Fund and non -
redevelopment funding is already committed to other essential budget items. The
completion of the improvements identified within the capital budget will help to
obtain the goals and objectives of La Quinta Redevelopment Project Area No. 1 and
Project Area No. 2, as well as to afford an opportunity to eliminate conditions of
blight in the Project Areas by providing needed infrastructure and physical
improvements. The proposed improvements will provide a direct benefit to
residents and visitors within the Redevelopment Agency Project Area No. 1, and
Project Area 2, and to the neighborhoods in which the improvements will be
located. Finally, staff has determined that the improvements are consistent with
the Agency's implementation plan.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Conduct a public hearing and adopt a Resolution approving the Fiscal Year
2009/2010 through 2013/014 Capital Improvement Program and making
certain findings pursuant to Health and Safety Code Section 33445(a) and
consenting to the use of La Quinta Redevelopment Agency funding for the
improvements identified in the Capital Improvement Plan; or
2. Conduct a public hearing and modify the Fiscal Year 2009/2010 through
2013/2014 Capital Improvement Program and direct staff to make necessary
revisions, and adopt a Resolution approving the Fiscal Year 2009/2010
through 2013/2014 Capital Improvement Program at a future City Council
meeting; or
3. Provide staff with alternative direction.
521
Respectfully submitted,
Ti othy R. Jon so .E.
Public Works ' ec
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Capital Improvement Program
522
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, ADOPTING THE FISCAL YEAR
2009/2010 THROUGH 2O13/2014 CAPITAL IMPROVEMENT
PLAN AND MAKING CERTAIN FINDINGS PURSUANT TO
HEALTH AND SAFETY CODE SECTION 33445(a) AND
CONSENTING TO THE EXPENDITURE OF FUNDS FOR THE
IMPROVEMENTS
WHEREAS, pursuant to Government Code Section 66002, the City of
La Quinta (the "City") is required to review and adopt a Capital Improvement Plan
(the "Plan"); and
WHEREAS, the City is required to conduct a noticed public hearing for
consideration of adoption of the Plan; and
WHEREAS, notice of the public hearing has been given ,pursuant to
Government Code Section 65090; and
WHEREAS, the Plan is a five-year planning instrument used by the City to
identify capital improvement needs and to coordinate financing and timing of those
needs in a manner that maximizes the return to the public; and
WHEREAS, the Plan is a statement of the City's goals, objectives and
priorities for a five-year Plan and the financial commitments required to accomplish
those objectives; and
WHEREAS, the Fiscal Year 2009/2010 through 2013/2014 Plan proposes
approximately $60,940,370 in improvement projects and $84,925,461 of
unfunded additional improvement projects over the five-year period, commencing
on July 1, 2009 and ending June 30, 2014; and
WHEREAS, the amount allocated from the Plan for first -year projects, called
the capital budget, proposes $22,487,314 in improvements, as shown in Exhibit 1,
heretofore made a part of this Resolution; and
WHEREAS, there is inadequate funding within the City's General Fund or
from other sources to completely and fully fund the improvements identified within
the capital budget; and
523
Resolution No. 2009-
Capital Improvement Plan
Adopted: April 21, 2009
Page 2
WHEREAS, the completion of the improvements identified within the capital
budget will help to obtain the goals and objectives of La Quinta Redevelopment
Project Area No. 1 (Project Areal as well as to afford an opportunity to eliminate
conditions of blight in the Project Area; and
WHEREAS, the completion of the improvements identified within the capital
budget will help to obtain the goals and objectives of La Quinta Redevelopment
Project Area No. 2 (Project Areal as well as to afford an opportunity to eliminate
conditions of blight in the Project Area; and
WHEREAS, it would be in the best interest of the public to completely fund
all improvements identified within the capital budget.
NOW THEREFORE, BE IT RESOLVED, by the La Quinta City Council:
SECTION 1. The above recitations are true and correct and are adopted as
the findings of the City Council.
SECTION 2. The City Council does hereby adopt the Fiscal Year 2009/2010
through 2013/2014 Capital Improvement Plan, and approve the capital budget, as
shown in Exhibit 1, heretofore made a part of this Resolution.
SECTION 3. The City Council hereby consents to Agency funding to be
utilized to fund certain improvements within the Fiscal Year 2009/2010 Capital
Budget.
SECTION 4. Pursuant to Health and Safety Code Section 33445(a), the City
Council finds and determines that:
A. The proposed improvements identified within the Fiscal Year
2009/2010 Capital Budget are of benefit to the Redevelopment
Agency Project Area No. 1 and to the immediate neighborhoods in
which the improvements will be located.
B. The proposed improvements identified within the Fiscal Year
2009/2010 Capital Budget are of benefit to the Redevelopment
Agency Project Area No. 2 and to the immediate neighborhoods in
which the improvements will be located.
C. No other reasonable means of financing . the improvements are
available to the community.
D. The proposed improvements identified within the Fiscal Year
2009/2010 Capital Budget will assist in the elimination of one or more
blighting conditions inside the Project Areas and are consistent with
.. 524
Resolution No. 2009-
Capital Improvement Plan
Adopted: April 21, 2009
Page 3
the La Quinta Redevelopment Agency's implementation plan adopted
pursuant to Section 33490.
BE IT FURTHER RESOLVED, the City Council for the City of La Quinta
authorizes the inclusion of said capital budget into the Fiscal Year 2009/2010
operating budget, which appropriates funds for specific facilities, equipment and
improvements.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 21 't day of April, 2009, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
525
ATTACHMENT 1
526
T-itf 4 4V a"
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Public Hearing to Consider an
Ordinance Amending Title 9, Zoning, and Title 13,
Subdivision 1.) to Update the List of Established
Zones (9.20.010); 2.) to Identify the Effective
Date for Low Density Residential Zoned Lots Which
Are Permitted a 10 Foot Rear Setback (9.50.030);
3.) to Identify the Correct Cove Residential
Minimum Dwelling Unit Size in Table 9-2
(9.50.30); 4.) to Identify Provisions for the Use of
Vinyl Fencing Materials (9.50.090); 5.) to Correct
the Guesthouse Provisions in the Residential Table
of Permitted Uses (9.60.100); 6. to Require a
Specific Plan in Certain Commercial Zoning
Districts for All Projects Over 10 Acres in Size
(9.70.030 & 9.90.040); 7.1 to Identify Tobacco
and Ice Skating Related Uses in the Non -Residential
Table of Permitted Uses (9.80.040); 8.) to
Establish Sunset Provisions for Inactive and
Incomplete Applications (9.200.070 &
13.04.080); 9.) to Specify Criteria for Modification
by Applicant Procedures (9.200.090); 10.) to
Correct the Mandatory Findings of Approval for
Tentative Tract Maps (13.12.130); 11.) to Specify
the Timing of Land Appraisals for Parkland Fees
(13.48.060); and 12.) to Remove Outdated Text
Referring to a Former General Plan Policy (13.48)
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION
Motion to take up Ordinances No. and No. by title and number only and
waive further reading.
Motion to introduce Ordinances No. and No. _, on first reading amending the
La Quinta Charter and Municipal Code Section 9, Zoning, and Section 13,
Subdivisions.
527
m
FISCAL IMPLICATIONS
115STM
CHARTER CITY IMPLICATIONS
None.
BACKGROUND AND OVERVIEW
In the past few years, the Planning Commission has made a number of policy
determinations regarding permitted uses and supplemental regulations which have not
been brought forward for codification. In addition, staff has encountered code
inconsistencies and procedural issues which need to be addressed. Routine
adjustments to the Municipal Code are typical and necessary in order to stay up-to-
date with state law, to codify common and consistently applied policy determinations,
and to correct inconsistencies. Staff previously brought forward a code update to the
City Council on October 16, 2007 and anticipates this to likely become an annual
process in the future.
PROPOSAL:
There are a number of different Zoning and Subdivision Code amendments being
proposed. These amendments can be broken into three different categories:
corrections, policy codifications, and procedural clarifications. Because the proposed
amendments are either corrections, clarifications, or the codification of current policy,
none of the proposed code amendments will result in a change in development
standards or affect existing development.
Code Corrections
Update List of Established Zones in §9.20.010 (Zoning Exhibit A)
Prior to the creation and codification of a single Village Commercial zoning district, the
Village was broken up into six different zoning districts: Village Residential, Village
Core, Village Park, Village South, Village North, and the Tampico Urban Mix District.
References to these districts were never deleted from the list of established zones
identified in Section 9.20.010 and the unified Village Commercial zoning district was
not identified. The proposed code correction will address this inconsistency.
Minimum Dwelling Unit Size in Cove Residential (Zoning Exhibit B)
During a prior code revision approved by the City Council on July 20, 1998, the
minimum dwelling unit size for the Cove Residential zoning district was erroneously
identified on the recorded ordinance as being 1,400 square feet. Although a 1,400
528
square foot size had been recommended by the Planning Commission, the City Council
elected to maintain the minimum dwelling unit size at 1,200 square feet. Following
Council approval, the recorded ordinance erroneously identified the minimum dwelling
unit size as 1,400 square feet. The 1,200 square foot minimum dwelling unit size is
correctly identified in Section 9.50.090 and 9.50.040, but is erroneously identified in
the Table of Development Standards of Section 9.50.030. This amendment will
correctly identify the minimum dwelling unit size as 1,200 square feet.
Low -Density Residential Properties Permitted a Rear Setback of 10 feet
(Zoning Exhibit B)
Table 9-2 (Table of Residential Development Standards), located in Section 9.50.30
identifies a 20-foot rear setback for new lots and a 10-foot rear setback for existing
recorded lots in the Low -Density Residential zoning district, but does not identify what
constitutes an "existing recorded lot." Previous versions of the Zoning Ordinance
identify this date as May 1, 1997, but the current ordinance omits this cut-off date.
Staff has historically referenced this date when determining rear setbacks and there is
no change in enforcement. This code amendment will restore the omitted date.
Guesthouses and Second Residential Units (Zoning Exhibit C)
Although the code was revised in 2007 to conform to state housing law and remove
the requirement for a Minor Use Permit, the Residential Table of Permitted Uses in
Section 9.40.040 continues to identify that a Minor Use Permit is required for
guesthouses within the Cove, Low-, and Very Low -Density Residential zoning districts.
In addition, the table also erroneously omits a footnote identifying that second dwelling
units are only permitted with single family homes in Medium High -Density Residential
zoning districts. This proposed code change will correct Table 9-1 in accord with the
prior approval.
Staff proposes to correct the Table of Permitted Uses as follows:
Land Use
RVI,
RL
RC
RM
RMH
RH
Guesthouses, subject to Section
M A
A4 A
M A
X
X
X
9.60.100
Second residential units subject to
A
A
A
AZ
AZ
Az
Section 9.60.090 "'
Mandatory Findings of Approval for Tentative Tract Maps (Subdivision Exhibit B)
In the Subdivision Ordinance, two of the mandatory findings for approval of Tentative
Tract Maps are duplicated. This duplication occurred on recorded Ordinance 272,
dated September 19, 1995. This amendment would remove the duplicated findings
529
and inserting new text requiring a finding of consistency with the Subdivision Map Act
and Zoning Ordinance, as this type of finding is not currently identified in the
Subdivision Ordinance, yet is required to be made under the provisions of the
Subdivision Map Act.
Blank Spaces within the Non -Residential Table of Permitted Uses (Zoning Exhibit D)
This proposal would fill the blank portions of the Table of Permitted Uses with an "X"
in order to be consistent with the remainder of the table. It is implied that a blank
space in the table indicates a use that is not permitted. All of the blank spaces are
within Major Community Facilities and Office Commercial under "Dining, Drinking, and
Entertainment Uses." As this is an apparent oversight, staff is recommending the
existing blank spaces be replaced with "X."
This proposal would correct the Table of Permitted Uses as follows:
Dining, Drinking and
CR
CP
CC
CN
CT
CO
MC
Entertainment Uses
Restaurants, drive -through
P
A
P
X
P
X
X
Restaurants, counter take-
P
P
P
P
P
X
X
out with ancillary seating,
such as yogurt, ice cream,
pastry shops and similar
Bars, taverns and cocktail
C
C
C
X
C
X
X
lounges
Dancing or live
C
X
C
X
C
X
X
entertainment as a
principal use
Dancing or live
A
X
C
C
C
X
X
entertainment as an
accessory use
Theaters, live or motion
C
X
C
X
C
X
X
picture
Policy Codifications
Vinyl Fencing Policy (Zoning Exhibit E)
On December 13, 2005, the Planning Commission heard a request for interpretation on
whether to allow the use of vinyl fencing in residential areas. The outcome of that
meeting was a policy direction to permit the use of vinyl fencing in the same manner
530
that wood fencing is currently regulated. The Commission also directed that this
policy be included in a future code update. Section 9.40.040 of the Zoning Ordinance
only permits wood fencing in the rear or interior side yards, and then only if not visible
from the street. This code revision would include vinyl and similar recycled fencing
materials with the existing wood fencing regulations. Because of durability and
structural stability concerns, the proposed text includes provisions that all vinyl or
recycled fencing be constructed of an aluminum -reinforced, non -reflective material that
contains anti -static and UV -radiation inhibiting additives. These durability provisions are
in line with industry quality standards and are intended to prevent the use of
substandard vinyl fencing materials.
Required Specific Plans in Commercial zoning §9.70.030 & §9.90.040
(Zoning Exhibit F)
The current code states "Specific Plan approval [is] required for development or land
division in the CR district," and references that this provision comes from the General
Plan. Policy 4 on page 19 of the General Plan identifies that Specific Plans shall be
required for all development or land divisions over 10 acres in size in Commercial Park,
Tourist Commercial, and Regional Commercial districts. This code provision would be
updated to identify this specific plan policy from the General Plan and would remove
an outdated cross-reference to an older version of the General Plan identified in
§ 9.70.030.
Tobacco related uses (Zoning Exhibit D)
Tobacco related businesses such as tobacco shops and cigar lounges have been
common land use inquiries staff has seen in recent years that are not listed in the
Table of Permitted Uses. As a result, the appropriateness of these land uses have
been determined by the Planning Director based on past policy and if similar businesses
had historically been located within the same zoning district.
An example of a past, policy determination relates to the use of hookah bars. In
January 2006, the Planning Commission heard a request to determine whether a
hookah bar should be allowed as a permitted use or conditional use, and which zoning
district(s) they should be allowed to locate within. In this instance, the determination
was to permit the proposed hookah bar with a conditional use permit, though no
specific zoning was specified in the motion. Following the determination, the applicant
did not return to apply for a conditional use permit.
More recently, staff has fielded inquiries as to whether tobacco shops and cigar
lounges were a permitted use along the Highway 1 1 1 corridor. As many of the retail
tobacco sales enquiries stated that they did not intend to allow smoking within their
stores, and because smoking is the primary nuisance issue, staff has proposed
separating permitted tobacco uses by those that involve on -site smoking and those
that do not.
531
This code revision relates to those businesses which sell tobacco as their primary
product and are not regulated under the Smoking in Public Places chapter of the Health
and Sanitation Ordinance. Section 6.18.010[L] of the Municipal Code defines tobacco
stores as "Retail tobacco store means a retail store utilized primarily for the sale of
tobacco products and accessories and in which the sale of other products is merely
incidental." It should also be noted that tobacco shops are already identified as a
permitted use in Section 9.65.020[B] of the Village Commercial zoning district.
Staff is proposing to identify permitted tobacco related businesses as follows:
Land Use
CR
CP
CC
CN
CT
CO
MC
Tobacco sho s without
P
X
C
X
C
X
X
onsite smoking, as per the
provisions of the Health
and Sanitation Code
Tobacco shops, cigar
lounges, hookah bars, and
C
X
X
X
C
X
X
similar uses with onsite
smoking, as per the
provisions of the Health
and Sanitation Code
Ice Skating Rinks (Zoning Exhibit D)
In August 2008, the Planning Commission approved a request for a proposed Ice
Skating Rink, a business not specifically listed as a permitted use. Based on the
existing similar uses listed in Table 9-5, it was determined by the Planning Director
that a skating rink could be allowed subject to approval of a conditional use permit. In
light of the decision, ice skating rinks are proposed to be allowed in Regional
Commercial, Community Commercial, and Major Community Facilities with a
conditional use permit.
Staff is proposing to identify ice skating rinks as follows:
Land Use
CR
CP
CC
CN
CT
CO
MC
Ice skating rinks
C
X
C
X
X
X
C
532
Procedural Clarifications
The Planning Commission recommended approval of three different procedural
clarifications related to incomplete and inactive permit applications, identifying the
timing of a property assessment for the calculation of parkland (Quimby) fees, and
clarifying the procedures for a Modification by Applicant request. All of these code
amendments will codify current department policies.
Application Sunset Provisions (Zoning Exhibit G & Subdivision Exhibit A)
The California Permit Streamlining Act is the driving force behind the Planning
Department's processing of permit applications. The law essentially requires that all
applications be reviewed in a timely manner, including a 30 day response for any
application submittal. While staff is mandated to act and respond in an expedient
manner, the code does not identify a provision for staff to automatically withdraw or
close those applications which have been abandoned or significantly delayed.
In accord with current departmental policy, this amendment would codify that all
applications which remain incomplete and inactive for a minimum 6-month period
receive a written 30 day warning notification, forwarded to the applicant. If no action
is taken by the applicant regarding the application within 30 days thereafter, the
application would be automatically withdrawn and closed, and a refund of the
appropriate fees would be provided.
By codifying these sunset provisions, staff will have the option to withdraw incomplete
applications that remain inactive for an extended period of time. All applicants will be
able to submit a new application at a later date, rather than keeping the inactive
application open for an extended period of time.
Timing of Determination of In -Lieu Parkland Fees and Deletion of Outdated General
Plan Policy References (Subdivision Exhibits C, D, & E)
The current code requires the determination of in -lieu parkland fees to be made at the
time of the approval of a tentative map, but paid prior to the recordation of a final
map. There is often a multi -year gap between the tentative map approval and final
map recordation, resulting in a difference in land valuation between the time of in -lieu
fee calculation and in -lieu fee payment. Existing determinations for the amount of
parkland dedication at the time of the tentative map approval would remain
unchanged.
This proposal would modify a statement in the code which would require the
determination of in -lieu fees with the filing of a final map, eliminating the timing gap.
This proposal would also clean up the chapter by correcting an outdated General Plan
reference to parkland policies including the deletion of an appendix which duplicated
the former parkland fee policy from an old version of the General Plan.
533
Modification by Applicant (Zoning Exhibit H)
As per Section 9.200.090 of the Zoning Code, Modifications by Applicant, plans
modified at the initiative of the applicant from those approved by the decision -making
authority may be submitted to the Director for a determination. If the Director
determines the proposed changes are significant, then the request is brought before
the Planning Commission.
One of the concerns with Modifications by Applicant (MBA) relates to the lack of
definition as to what types of applications and plan modifications are eligible for
consideration. The proposed changes would clarify these provisions by including a
reference that only Site Development Permits and Village Use Permits are eligible for
MBA consideration and would specify what constitutes a minor change to
development plans.
Changes which will be deemed acceptable and eligible for Modification by Applicant
consideration include expansions of less than ten percent from the original approval
that do not require additional parking, substitutions of building materials, adjustments
to the color palate, alternative window styles or placements, changes to lighting
fixtures or their locations, modifications to paving designs, the use of alternative
screening materials, and adjustments to a project's landscaping, including the removal
of turf or water features.
ANALYSIS:
The purpose of this code update is to codify current policies and address outstanding
code errors and inconsistencies. Code errors are a typical by-product of the code
update process due to typographical errors and omissions in recorded ordinances or
cross-referencing errors where duplicated portions of code are overlooked. The code
update is an ongoing process which staff anticipates to be brought forward in the
future on an annual basis. This particular code update has a number of items due to
the fact that a code update has not been undertaken since September of 2007.
Environmental Review
The approval of the Zoning Ordinance Amendments has been determined to be exempt
from the California Environmental Quality Act (CEQA). Because the proposed changes
to the Zoning Ordinance constitute either error corrections, the codification of existing
policy, or procedural clarifications, the ordinance amendments will have no impact on
the environment. Future projects that may be affected by changes to the ordinance
would be reviewed under CEQA individually, and would have their impacts addressed
under CEQA.
534
Planning Commission
The Planning Commission considered the proposed text amendments and conducted a
public hearing at its March 21, 2009 meeting. During the discussion regarding vinyl
fencing, Commissioner Barrows recommended that text be included to identify
recycled fencing materials as being permitted. Following discussion and providing
opportunity for public comment, though no comments were received, the Planning
Commission voted unanimously to recommend City Council approval of the proposed
text amendments subject to the inclusion of "recycled fencing materials" as noted.
The wording has been included in the revised Zoning Exhibit E.
Public Notice
This project was advertised in The Desert Sun newspaper on March 13, 2009 and
April 3, 2009. To date, no comments have been received. Any written comments
received will be handed out at the meeting.
FINDINGS AND ALTERNATIVES
The Findings for approval can be made as noted above and in the attached Ordinance.
The alternatives available to the Council include:
1. Motion to take up Ordinances No. and No. _, by title and number only
and waive further reading. Motion to introduce Ordinances No. and No.
_ on first reading amending the La Quinta Charter and Municipal Code to
Section 9, Zoning, and Section 13, Subdivisions, 1.) to update the list of
established zones (9.20.010), 2.) to identify the effective date for low density
residential zoned lots which are permitted a 10 foot rear setback (9.50.030), 3.)
to identify the correct cove residential minimum dwelling unit size in Table 9-2
(9.50.030), 4.) to identify provisions for the use of vinyl fencing materials
(9.50.090), 5.) to correct the guesthouse provisions in the residential table of
permitted uses (9.60.100), 6.) to require a specific plan in certain commercial
Zoning districts for all projects over 10 acres in size (9.70.030 & 9.90.040), 7.)
to identify tobacco and ice skating related uses in the non-residential table of
permitted uses (9.80.040), 8.) to establish sunset provisions for inactive and
incomplete applications (9.200.070 & 13.04.080), 9.) to specify criteria for
modification by applicant procedures (9.200.090), 10.) to correct the
mandatory findings of approval for tentative tract maps (13.12.130), 11.) to
specify the timing of land dedications and parkland fees (13.48.080), and 12.)
to correct and remove parkland policy references to an outdated version of the
general plan (13.48.090 and appendix to 13.48).
535
2. Do not move to take up Ordinances No. and No
3. Provide staff with alternative direction.
Respectfully submitted,
Les Johnson, Planning Director
Approved for submission by:
Thomas P. Genovese, City Manager
536
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA,
AMENDING TITLE 9 OF THE LA QUINTA MUNICIPAL CODE, 1.)
UPDATE THE LIST OF ESTABLISHED ZONES (9.20.010), 2.)
IDENTIFY THE EFFECTIVE DATE FOR LOW DENSITY RESIDENTIAL
ZONED LOTS WHICH ARE PERMITTED A 10 FOOT REAR SETBACK
(9.50.030), 3.) IDENTIFY THE CORRECT COVE RESIDENTIAL
MINIMUM DWELLING UNIT SIZE IN TABLE 9-2 (9.50.030), 4.)
IDENTIFY PROVISIONS FOR THE USE OF VINYL FENCING
MATERIALS (9.50.090), 5.) CORRECT THE GUESTHOUSE
PROVISIONS IN THE RESIDENTIAL TABLE OF PERMITTED USES
(9.60.100), 6.) REQUIRE A SPECIFIC PLAN IN CERTAIN
COMMERCIAL ZONING DISTRICTS FOR ALL PROJECTS OVER 10
ACRES IN SIZE (9.70.030 & 9.90.040), 7.) IDENTIFY TOBACCO AND
ICE SKATING RELATED USES IN THE NON-RESIDENTIAL TABLE OF
PERMITTED USES (9.80.040), 8.) ESTABLISH SUNSET PROVISIONS
FOR INACTIVE AND INCOMPLETE APPLICATIONS (9.200.070), AND
9.) SPECIFY CRITERIA FOR MODIFICATION BY APPLICANT
PROCEDURES (9.200.090).
WHEREAS, the City has found that changes in policies, procedures,
and issues with permitting have arisen as staff implements the Zoning Ordinance;
and
WHEREAS, the City has, from time to time, made amendments to the
Zoning Ordinance to address similar changes in circumstances; and
WHEREAS, the Planning Commission of the City of La Quinta,
California, did on the 24`" of March, 2009, hold a duly noticed Public Hearing for
review of a Zoning Ordinance Amendment to update the list of established zones
(9.20.010), to identify the effective date for low -density residential zoned lots
which are permitted a 10 foot rear setback (9.50.030), to identify the correct cove
residential minimum dwelling unit size in Table 9-2 (9.50.030), to identify
provisions for the use of vinyl fencing materials (9.50.090), to correct the
guesthouse provisions in the residential table of permitted uses (9.60.100), to
require a specific plan in certain commercial Zoning districts for all projects over 10
acres in size (9.70.030 & 9.90.040), to identify tobacco and ice skating related
uses in the non-residential table of permitted uses (9.80.040), to establish sunset
provisions for inactive and incomplete applications (9.200.070), and to specify
criteria for modification by applicant procedures (9.200.090); and recommended
approval of the proposed Amendments to the City Council; and
537
Ordinance No.
Zoning Ordinance Amendment 2008-096
April 21, 2009
WHEREAS, the City Council held a duly noticed public hearing on the
215t day of April, 2009, and considered the evidence, written and oral, presented at
the hearing.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City
of La Quinta does ordain as follows:
SECTION 1. Title 9, the Zoning Ordinance of the La Quinta Municipal Code,
is amended as identified on Exhibits "A" through "H," on file in the Planning
Department.
SECTION 2. ENVIRONMENTAL. The Planning Director has determined said
Zoning Ordinance Amendment has complied with the requirements of "The Rules to
Implement the California Environmental Quality Act of 1970" (CEQA) as amended
(Resolution 83-63) in that the La Quinta Planning Department has reviewed the
Amendment under the provisions of CEQA, and has determined that the
Amendment is exempt pursuant to Section 15061(13)(3), Review for Exemptions of
the CEQA Guidelines.
SECTION 3. SEVERABILITY. The provisions of this Ordinance shall be
severable, and if any clause, sentence, paragraph, subdivision, section, or part of
this Ordinance shall be adjudged by any court of competent jurisdiction to be
invalid, such judgment shall not affect, impair, or invalidate the remainder thereof,
but shall be confined in its operation to the clause, sentence, paragraph,
subdivision, section, or part thereof directly involved in the controversy in which
such judgment shall have been rendered.
SECTION 4. LEGAL CONSTRUCTION. The provisions of this Ordinance
shall be construed as necessary to effectively carry out its purposes, which are
hereby found and declared to be in furtherance of the public health, safety and
welfare.
SECTION 5. EFFECTIVE DATE. This Ordinance shall take full force and
effect and be in force 30 days after passage.
SECTION 6. PUBLICATION. The City Clerk is directed to publish this
Ordinance in the manner and in the time required by law.
PASSED, APPROVED and ADOPTED by the City Council of the City of
La Quinta at a regular meeting thereof held on the 21'day of April, 2009, by the
following vote:
538
Ordinance No.
Zoning Ordinance Amendment 2008-096
April 21, 2009
AYES:
NOES:
ABSENT:
ABSTAIN
DON ADOLPH, Mayor
City of La Quinta California
ATTEST:
VERONICA MONTECINO, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
539
EXHIBIT A
9.20.010 Establishment of districts.
The city is divided into the following zoning districts which are
consistent with and implement the general plan:
1.
RVL
Very Low Density Residential District
2.
RL
Low Density Residential District
3.
RC
Cove Residential District
4.
RM
Medium Density Residential District
5.
RMH
Medium High Density Residential District
6.
RH
High Density Residential District
7.
RSP
Residential Specific Plan Overlay District
8.
RR
Rural Residential Overlay District
VR
Village Residential DiStF.nt
9.
VC
Village Commercial District
4&
VG-
14,
VR
42,
VS
Village South DiStFiOt
4-3-.
VN
Villa.... NeFt. nip ..6.
i-¢
10.
NR
Nonresidential Overlay District
11.
CR
Regional Commercial District
12.
CP
Commercial Park District
13.
CC
Community Commercial District
14.
CN
Neighborhood Commercial District
15.
CT
Tourist Commercial District
16.
CO
Office Commercial District
17.
MC
Major Community Facilities District
18.
PR
Parks and Recreation District
19.
GC
Golf Course District
20.
OS
Open Space District
21.
FP
Floodplain District
22.
HC
Hillside Conservation Overlay District
23.
SOB
Sexually Oriented Business Overlay
District
24.
EOD
Equestrian Overlay District
540
EXHIBIT B
9.50.030 Table of development standards
Table 9-2 Residential Development Standards
Development Standard
District
RVL
RL
RC
RM
RMH
RH
RSP
RR
Overlay
Overlay
Minimum lot size for single-
20,000
7200
7200
5000
3600
2000
family dwellings (sq. ft.)
Minimum project size for
n/a
n/a
n/a
n/a
20,000
20,000
*
n/a
multifamily projects (sq. ft.)
Minimum lot frontage for
100
60
60
50
40
n/a
**
single-family dwellings (ft.)'
Minimum frontage for
We
n/a
n/a
n/a
100
100
n/a
multifamily projects (ft.)
Maximum structure height
28
28
17
28L28
40
(ft.),
Maximum number of stories
2
2
1
2
3
Minimum front yard setback
30
20
20
20
20
*
RVL:40
(ft.)3
Minimum garage setback°
n/a
25
25
25
25
(ft.)
Minimum interior/exterior
10/20
5/10
5/10
5/10
10/15
*
**
side yard setback (ft.)" 7
Minimum rear yard setback
30
20 for
10
15
15
20
(ft.)7
new lots
and 10
for
existing
recorded
lotO
Maximum lot coverage (% of
40
50
60
60Lamily:
60
**
net lot area)
Minimum livable area
2500
1400
1400
1400750
for
excluding garage (sq. ft.)
1200
multi-
family
Minimum common open
n/a
n/a
We
30%
30%
areas
Minimum/average perimeter
1 10/20
10/20
n/a
10/20
10/20
10/20
10/20
n/a
landscape setbacks Ift.)°
541
Special Zoning Symbols Referenced on the Official Zoning Map
Symbol
Description of Special Zoning Symbols Used as per Section 9.20.030
60-RM-10,000
60-foot minimum lot frontage, medium density residential zoning,
17/1
10,000 square foot minimum lot size, 17-foot maximum building height
at one story
RL 10,000
Low density residential zoning, 10,000 square foot minimum lot size,
17/1
17-foot maximum building height at one story
RM
Medium density residential zoning, 17-foot maximum building height at
17/1
one story
RL
Low density residential zoning, 17-foot maximum building height at one
17/1
story
*
As shown on the approved specific plan for the project.
**
As provided in the underlying base district.
Minimum lot frontage on cul-de-sacs and knuckles shall be 35 feet. Minimum lot frontage for
flag lots shall be 15 feet.
2
Not including basements. Also, notwithstanding above table, the maximum structure height
equals 22 feet for all buildings within 150 feet of any general plan -designated image corridor,
except in the RC zone, which is 17 feet.
3
For non -garage portions of dwelling only. Also, projects with five or more adjacent single family
dwelling units facing the same street shall incorporate front setbacks varying between 20 feet and
25 feet or more in order to avoid streetscape monotony.
4
For all but RVL district, minimum garage setback shall be 20 feet if "roll -up" type garage door is
used. Also, for side -entry type garages, the garage setback may be reduced to 20 feet in the RVL
district and 15 feet in all other residential districts.
5
The following are exceptions to the minimum side setbacks shown:" For interior side yards in
the RL, RM and RMH districts, if the building is over 17 feet in height, the setback is five feet plus
one foot for every foot over 17 feet in height or fraction thereof, to a maximum setback of ten
feet. The additional setback may be provided entirely at grade level or a combination of at grade
and airspace above the 17-foot building. For RH, five feet minimum plus one foot additional
setback for every foot of building height above 28 feet, or fraction thereof, up to a maximum
setback of 15 feet when said height above 17 feet is located between five and ten feet from said
side yard property line. For interior setbacks, if the building is over 28 feet in height the setback is
ten feet plus one foot for every foot over 28 feet in height or fraction thereof, to a maximum
setback of 15 feet. The additional setback may be provided entirely at grade level or may be a
combination of at grade and airspace above the 28-foot building height.
5
Common open area and perimeter landscape requirements do not apply to single-family detached
projects unless a specific plan is required. Common open area equals percent of net project area.
Perimeter landscape setbacks are adjacent to perimeter streets: first number equals minimum at
any point; second number equals minimum average over entire frontage (thus, 10/20). See
Section 9.60.240 and additional landscape/open area standards.
Rear and side yard setbacks for residential units abutting the image corridor shall be a minimum
of 25 feet with the exception of RVL zone district where it only applies to the side yard.
8
Existing recorded lots prior to May 1, 1997.
542
EXHIBIT C
9.40.040 Table of permitted uses.
Table 9-1 Permitted Uses in Residential Districts
P = Principal use
A = Accessory use
District
C = Conditional use
permit
M = Minor use permit
H = Home occupation
Very
Medium -
permit
Low
Low
Medium
High
High
S = Specific plan
required
Density
Density
Cove
Density
Density
Density
X = Prohibited use
Residential
Residential
Residential
Residential
Residential
Residential
Land Use
RVL
RL
I RC
I RM
I RMH
RH
Residential Uses
Guesthouses, subject
M A
AA A
M A
X
X
X
to Section 9.60.100
Second residential
A
A
A
A2
A2
A
units subject to
Section 9.60.090 1,'
543
EXHIBIT D
9.80.040 Table of permitted uses.
Table 9-5 Permitted Uses In Nonresidential Districts
P = Principal use
District
Regional
Commercial
Community
Neighbor-
Tourist
Office
Major
A = Accessory use
hood
Commercial
Park
Commercial
Commercial
Commercial
Community
C = Conditional use
Commercial
permit
Facilities
M = Minor use permit
T = Temporary use
permit
X = Prohibited use
Land Use
CR
CP
Cc
CN
CT
CO
MC
Dining, Drinking and
Entertainment Uses
Restaurants, drive-
P
A
P
X
P
X
X
through
Restaurants, counter
P
P
P
P
P
X
X
take-out with ancillary
seating, such as yoghurt,
ice cream, pastry shops
and similar
Bars, taverns and cocktail
C
C
C
X
C
X
X
lounges
Dancing or live
C
X
C
X
C
X
X
entertainment as a
principal use
Dancing or live
A
X
C
C
C
X
X
entertainment as an
accessory use
Theaters, live or motion
C
X
C
X
C
X
X
picture
Tobacco shops without
P
X
C
X
C
X
X
onsite smoking, as per
the provisions of the
Health and Sanitation
Code
Cigar lounges, hookah
C
X
X
X
C
X
X
bars, and similar uses
with onsite smoking, as
per the provisions of the
Health and Sanitation
Code
Recreation Uses
Ice skating rinks
C
X
C
X
X
X
C
544
EXHIBIT E
9.60.030 Fences and walls.
E. Fence Construction and Materials. All fencing in residential districts
shall conform to the following construction and material standards:
1. Wood and Vinyl Fencing.
a. Except for gates, split two rail fencing, and for equestrian fencing
regulated by Section 9.140.060, wood and vinyl or similar recycled fencing
materials are is permitted in rear or interior side yards only, and only if not
visible from the street. Gates may be of wood in any location provided they
comply with the standards of this section.
b. All wood fencing shall be constructed of not less than a grade of
construction heart or merchantable and better redwood or No. 2 and better
(no holes) western red cedar, stained or painted to match or complement the
adjacent wall or structure. Alternatively, if left in natural color, all wood shall
be treated with a water -repellant material.
c. All vinyl or similar recycled fencing material shall be constructed of
an aluminum -reinforced non -reflective material that contains anti -static and
UV -radiation inhibiting additives.
d. e. Fence boards may be horizontal or vertical. Support posts shall be
a minimum of nominal four inches by four inches redwood, pressure -treated
lumber, tubular steel or block and installed per the Uniform Building Code.
e. d Split Rail Fencing. Split two rail fencing shall be allowed in the
front yard or along the front property line with columns a maximum height of
four feet and three feet for the top rail. All columns shall be cemented with
footings. Materials for the columns shall be wood, brick, or block. The rails
may be either wood or other non -wood products that have the appearance of
split rail. A building permit shall be obtained prior to construction.
545
EXHIBIT F
9.70.030 CR regional commercial district.
A. Purpose and Intent. To provide for the development and regulation of
regionally oriented commercial areas located along the Highway 1 1 1 corridor
as shown on the general plan. The CR district is intended to provide a broad
range of goods and services serving the entire region. Representative land
uses include corporate headquarters, regional service centers, research and
development facilities, major community facilities, major medical facilities,
overnight commercial lodging, entertainment, and automobile -oriented sales
and services.
B. Permitted Uses. Chapter 9.80 lists permitted land uses.
C. Development Standards. Chapter 9.90 contains development
standards and illustrations. PeF geneFal plan Pell y 7_3 1 O Approval of a
specific plan is required for any development or land division greater than 10
acres in the CR district.
9.90.040 Table of development standards.
Table 9-6 following and the illustrations in Section 9.90.050 set forth
standards for the development of property within nonresidential districts.
Notwithstanding Table 9-6, different standards shall apply if special zoning
symbols, described in Section 9.20.030, are designated on the official
zoning map.
Table 9-6 Nonresidential Development Standards
Development Standard
District
CR*
CP* I
CC
CN
CT*
CO
MC
Minimum —Maximum building site
(acres)
n/a
n/a
n/a
1-20
n/a
n/a
n/a
Maximum building height (ft.)'.6
50
35
40
35
40
40
40
Maximum number of stories
4
2
3
2
3
3
3
Maximum floor area ratio (FAR)2
.35
.50
.30
.25
.25
.30
n/a
Minimum
peri
From Highway 111
I right-of-way'
50/50
50/50
50/50
n/a
n/a
n/a
n/a
546
building/landscape
From all primary
setbacks (in ft.)'
image corridor3
rights -of -way'
30/20
30/20
30/20
30/20
30/20
30/20
30/20
(except Hwy 111)
and from all major
and primary arterials
From all other
perimeter street
20/10
20/10
20/10
20/10
20/10
20/10
20/10
rights -of -way'
From residential
districts and PR, OS
50/10
50/10
50/10
30/155
30/155
30/155
30/155
and GC districts'
Minimum setback from interior property
0
0
0
0
0
0
0
lines within the same project
Parking and signs
See Chapters 9.150 and 9.160
Fences and walls
See Section 9.100.030
Landscaping and screening
See Sections 9.100.040 and 19.100.050
* Specific plan approval required for development or land division greater than 10 acres
in the CR, CP, and TC districts.
' All minimum perimeter setbacks shall be increased 1 foot for every foot in height that
building is above 35 feet.
2 FAR means the gross floor area of all buildings divided by the building site area.
3 The following are applicable primary image corridors as identified in the general plan:
Washington Street, Jefferson Street, Fred Waring Drive, Calle Tampico, Eisenhower Drive
(from Tampico to Washington Street).
4 Landscape setback shall consist of landscaped area within the building setback.
Number given is minimum landscaped setback from the street right-of-way. The remaining
building setback may contain parking, driveways and similar facilities. In addition to above
landscape setbacks, interior landscaping shall be required as a percentage of the net project
area as follows: parking areas: minimum 5 percent; nonparking areas: minimum 5 percent
(also see Section 9.100.050).
5 For buildings over one story in CN, CT and CO districts, setbacks shall be increased to
40/20.
5 Not including basements. Also, notwithstanding above table, the maximum structure
height equals 22 feet for all buildings within 150 feet of any general plan primary image
corridor and major or primary arterials.
547
EXHIBIT G
9.200.070 Time limits on processing applications.
A. Development review applications shall be processed within the time
limits specified in Chapter 4.5 of the State Planning and Zoning Law
(Government Code Section 65920 et seq.). Time periods specified in Section
9.200.120 regarding actions on appeals shall be in addition to the preceding
Government Code time limits. (Ord. 284 § 1 (Exh. A) (part), 1996)
B. Incomplete Application Sunset Provisions. All applications which
remain incomplete and inactive for a minimum 6 month period shall have a
written 30 day warning notification forwarded to the applicant. If no action
is taken by the applicant regarding the application within 30 days thereafter,
the application shall automatically be withdrawn and closed.
548
EXHIBIT H
9.200.090 Modifications by applicant.
A. Plan Modifications by Applicant. Site Development Permit and Village
Use Permit Rplans modified at the initiative of the applicant from those
approved by the decision -making authority may be submitted to the director.
B. Procedures. If the director determines that the proposed plan
modification is minor, will not result in a significant change in the project
approved by the decision -making authority, and complies with the spirit and
intent of the original approving action, the director may approve the modified
plan without further compliance with this section. If the director determines
that the plan modification may result in a significant change in the project,
the director shall refer the change to the original decision -making authority.
(Ord. 284 § 1 (Exh. A) (part), 1996)
C. Criteria Modifications by Applicant shall permit minor changes to an
existing or approved Site Development Permit or Village Use Permit. The
following criteria constitute minor changes that shall be deemed eligible for
Modification by Applicant consideration:
1 Increases in building square footage not to exceed ten percent from
the original approval that have been determined to not result in a significant
architectural aesthetic or visual impact to the existing project and require
additional parking.
2 Changes additions or adjustments to windows, window locations,
or window treatments.
3 Changes substitutions or adjustments to building materials, roofing
materials screening materials, lighting fixtures, or paving.
4 Changes additions or substitutions to existing landscaping,
including the removal of turf or water features.
5 Minor adjustments substitutions, or additions to architectural
features such as pilasters canopies trellises, shade structures, overhangs,
eaves parapets cornices or portions of roof structures that do not result in
a significant effect on the overall aesthetic or architectural style of the
building.
6 Changes substitutions or adjustments to the approved color palate
or material colors.
549
D. Ineligibility. Modifications by Applicant which have been determined
by the Planning Director Planning Commission, or City Council to exceed
these standards or constitute a significant change shall require application
and approval of an amended Site Development Permit or amended Village
Use Permit.
550
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA,
AMENDING TITLE 13 OF THE LA QUINTA MUNICIPAL CODE,
1.) ESTABLISH SUNSET PROVISIONS FOR INACTIVE AND
INCOMPLETE APPLICATIONS (13.04.080), 2.) CORRECT THE
MANDATORY FINDINGS OF APPROVAL FOR TENTATIVE
TRACT MAPS (13.12.130), 3.) SPECIFY THE TIMING OF
PARKLAND FEES (13.48.080), AND 4.) CORRECT AND
REMOVE OUTDATED GENERAL PLAN POLICY REFERENCES
(13.48.090 & 13.48 APPENDIX).
WHEREAS, the City has found that changes in policies, procedures,
and issues with permitting have arisen as staff implements the Subdivision
Ordinance; and
WHEREAS, the City has, from time to time, made amendments to the
Subdivision Ordinance to address similar changes in circumstances; and
WHEREAS, the Planning Commission of the City of La Quinta,
California, did on the 241" of March, 2009, hold a duly noticed Public Hearing for
review of a Subdivision Text Amendment to establish sunset provisions for inactive
and incomplete applications (13.04.080), to correct the mandatory findings of
approval for tentative tract maps (13.12.130), to specify the timing of parkland
fees 0 3.48.0801, and to correct text and remove an appendix identifying outdated
General Plan parkland policies (13.48.090 & an Appendix to 13.48); and
recommended approval of the proposed Amendments to the City Council; and
WHEREAS, the City Council held a duly noticed public hearing on the
21" day of April, 2009, and considered the evidence, written and oral, presented at
the hearing.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City
of La Quinta does ordain as follows:
SECTION 1. Title 13, the Subdivision Ordinance of the La Quinta Municipal
Code, is amended as identified on Exhibits "A" through "E," on file in the Planning
Department.
SECTION 2. ENVIRONMENTAL. The Planning Director has determined said
Subdivision Ordinance Amendment has complied with the requirements of "The
Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as
amended (Resolution 83-63) in that the La Quinta Planning Department has
reviewed the Amendment under the provisions of CEQA, and has determined that
551
Ordinance No.
Subdivision Text Amendment 2008-096
April 21, 2009
Page 2 of 3
the Amendment is exempt pursuant to Section 15061(B)(3), Review for
Exemptions of the CEQA Guidelines.
SECTION 3. SEVERABILITY. The provisions of this Ordinance shall be
severable, and if any clause, sentence, paragraph, subdivision, section, or part of
this Ordinance shall be adjudged by any court of competent jurisdiction to be
invalid, such judgment shall not affect, impair, or invalidate the remainder thereof,
but shall be confined in its operation to the clause, sentence, paragraph,
subdivision, section, or part thereof directly involved in the controversy in which
such judgment shall have been rendered.
SECTION 4. LEGAL CONSTRUCTION. The provisions of this Ordinance
shall be construed as necessary to effectively carry out its purposes, which are
hereby found and declared to be in furtherance of the public health, safety and
welfare.
SECTION 5. EFFECTIVE DATE. This Ordinance shall take full force and
effect and be in force 30 days after passage.
SECTION 6. PUBLICATION. The City Clerk is directed to publish this
Ordinance in the manner and in the time required by law.
PASSED, APPROVED and ADOPTED by the City Council of the City of
La Quinta at a regular meeting thereof held on the 21"day of April, 2009, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
DON ADOLPH, Mayor
City of La Quinta California
552
Ordinance No.
Subdivision Text Amendment 2008.096
April 21, 2009
Page 3 of 3
F_r1I11I*]l1A
VERONICA MONTECINO, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
553
EXHIBIT A
13.04.080 Sunset provisions regarding incomplete and inactive subdivision
applications.
A. Incomplete Application Sunset Provisions. All subdivision applications
which remain incomplete and inactive for a minimum 6 month period shall
have a written 30 day warning notification forwarded to the applicant. If no
action is taken by the applicant regarding the application within 30 days
thereafter, the application shall automatically be withdrawn and closed.
554
EXHIBIT B
13.12.130 Mandatory findings of approval.
A tentative map shall be approved by the city only if the city makes all
of the following findings:
A. The proposed map or vesting map is consistent with the city general
plan and any applicable specific plans.
B. The design or improvement of the proposed subdivision is consistent
with the city general plan and any applicable specific plans.
C. The design of the subdivision or the proposed improvements are not
likely to cause substantial environmental damage nor substantially injure fish
or wildlife or their habitat.
D. The design of the subdivision or type of improvements are not likely
to cause serious public health problems.
E. The design of the subdWisien OF the PFOpesed inIpFevements are not
likely to eause substantial eRV*FenFnental damage OF substantially and
avoidably *njUFe fish eF wildlife eF theffiF habitat.
E. The site of the proposed subdivision is physically suitable for the type
of development and proposed density of development.
F. The proposed subdivision is consistent with all applicable provisions
of this title and the La Quinta Zoning Ordinance including but not limited to
minimum lot area requirements any other applicable provisions of this code,
and the Subdivision Map Act.
G. The design of the subdivision or type of improvements will not
conflict with easements, acquired by the public at large, for access through
or use of property within the proposed subdivision. (Ord. 295 § 1 (part),
1997; Ord. 272 § 1 (part), 1995)
555
EXHIBIT C
13.48.080 Processing procedures.
At the time of approval of the tentative map the city shall determine the
amount of land to be dedicated 9F the fees to be paid, eF beth. At the time of
the filing of the final map the city shall determine the fees to be paid.
Dedications of land and in -lieu payments shall be made prior to or
concurrently with recordation of the first final map within the tentative map
or approval of a waiver of parcel map. In -lieu fees may be paid for each
proposed final map phase of a multiple -phased map, based upon the acreage
of the phased map and in accordance with the applicable provisions of this
chapter.
556
EXHIBIT D
13.48.090 General plan criteria.
The city general plan contains a number of policies on parkland
development. Those policies have been compiled and placed in the Parks and
Recreation Element of the General Plan an appendix set out at the end of *huh
557
EXHIBIT E
The City Shall Fevise, and make FAOFe spe6fio, its existing OFdmRaFiee-
as net su gee♦
I is 1 « a . e e that
en appFOPFmately sized
awe (i.e., fleedin a+^e^
slepe
te tal envirenmenW OF sandral
The City shall develep a five yeaF sehedule te speeify hewwhen and wheFe
«� a .d a' land d/ f •II ti •I' .d ea +e e ele e
. ♦e
M •
The City its te
lands to
shall utilize ability PUFehase,
fees have been
sell OF eenvey and
a ete.d de.disate.d fOF
utalaze whieh p
sly OF paFk and
....tie.. PUFpeses. The aeFeage
. fees feF whiGh the .. sly de.d'eete.d
was originally exaGted.
559
T,df 4 4 a"
COUNCIL/RDA MEETING DATE: April 21, 2009
ITEM TITLE: Public Hearing to Consider Adoption of a
Resolution Approving an Increase of the Vehicle
Impound Cost Recovery Fee
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION: _
PUBLIC HEARING:
Adopt a Resolution of the City Council to increase the Vehicle Impound Cost
Recovery Fee.
FISCAL IMPICATIONS:
The estimated cost to the City for an officer's time and vehicle mileage for
completing a vehicle impound has been determined by the Sheriff's
Department to be $124 (cost rounded down to the nearest dollar)
Attachment 1. Although the number of vehicles to which the fee applies
varies each year, there were 528 vehicles in Fiscal Year 2007/2008 for
which the current $100 fee was charged and collected. If the same amount
of activity were to occur in the next year, the revised fee would generate an
additional $12,672. This increase would simply cover the increased costs to
the City for vehicle impounds.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
1 560
California Vehicle Code Section 22850.5 authorizes cities to levy fees to
recoup the administrative costs associated with impounding vehicles. The
City of La Quinta currently has a Vehicle Impound Cost Recovery fee of one
hundred dollars ($100) per vehicle, as established by Resolution 2004-070
(Attachment 2). The administrative cost to the City of La Quinta for vehicle
removal, impound, storage, or vehicle release has increased, necessitating an
increase in the Vehicle Impound Cost Recovery fee from $100.00 to
$124.00
Adoption of this Resolution will enable the City to recoup the increased
administrative costs now totaling one hundred twenty four dollars ($124) per
vehicle.
A Notice of Public Hearing was advertised in The Desert Sun newspaper on
April 3, 2009. To date, no comments have been received. Any written
comments received will be handed out at the meeting.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council approving an increase in the
Vehicle Impound Cost Recovery fee to $124 per vehicle; or
2. Do not adopt the Resolution; or
3. Provide staff with alternate direction.
Respectfully submitted,
Bret M. Plumlee
Assistant City Manager — Management Services
Approved for submission by:
Thomas P. Genovese, City Manager
2
561
Attachments: 1. Memorandum from Lt. R. Gregory, dated
February 24, 2009
2. Resolution 2004-070
,3.. 562
RESOLUTION 2009 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA INCREASING THE VEHICLE
IMPOUND COST RECOVERY FEE
WHEREAS, the Riverside County Sheriff's Department, acting as the La
Quinta Police Department, impounds or stores numerous and various vehicles from
highways, public property, or private property, in the City of La Quinta during the
normal course of duty; and
WHEREAS, the Riverside County Sheriff's Department, acting as the La
Quinta Police Department, impounds or stores vehicles pursuant to its authority
under the California Vehicle Code sections 22650 through 22669; and
WHEREAS, Vehicle Code Section 22850.5 authorizes cities by ordinance or
resolution to establish an administrative charge relating to the removal, impound,
storage, or release of vehicles; and
WHEREAS, stolen and embezzled vehicle victims should be exempt from
service fees for impoundment and release of stolen vehicles; and
WHEREAS, situations may arise that warrant the exercise of prudent
discretion to forego or excuse the proposed service fee; and
WHEREAS, the administrative cost to the City of La Quinta for vehicle
removal, impound, storage, or vehicle release has increased, necessitating an
increase in the administrative charge from $100.00 to $124.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quinta, California, as follows:
Section 1. Pursuant to Vehicle Code Section 22850.5, the administrative
fee for the recovery of impounded vehicles shall be increased from one hundred
dollars ($100) to one hundred and twenty-four dollars ($124) and shall be effective
upon adoption of this Resolution.
Section 2. The victims of stolen or embezzled vehicles shall be exempt from
this administrative fee when their vehicles are released from impound.
Section 3. The Riverside County Sheriff's Department, acting as the La
Quinta Police Department, may, in the exercise of its discretion, forego or excuse
this administrative fee when deemed appropriate by the Chief.
w.•.; 563
Resolution 2009-
Vehicle Impound Fee
Adopted: April 21, 2009
Page 2 of 2
PASSED, APPROVED AND ADOPTED at a regular meeting of the La Quinta
City Council held on this 21 day of April, 2009, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
„-1 564
City of
ATTACHMENT 1
To: Bret Plumlee, Assistant City Manager
From: Lieutenant Raymond Gregory
_ "Gem of the Desert"
RE: Revised Vehicle Impound Cost Recovery Fee
8."w W# a. ki,..rci6 a-.y A.*; Llyvtw.t
Date: February 24, 2009
California Vehicle Code Section 22850.5 authorizes cities to establish a charge equal to their
administrative cost related to the removal, impound, storage or release of vehicles impounded or
stored by legal authority. The La Quints Police Department has collected and transferred to the
City this fee, known as a Vehicle Impound Cost Recovery (or VICR) Fee, since December 1996.
During FY 2007/2008, this fee was charged and collected for 528 vehicles. The fee has
historically been based on the cost of a contract city officer for one hour, plus an undefined
charge for other administrative costs. The fee was last reviewed and revised in July 2004, when
it was set at $100/vehicle.
A review of the current contract rate situation has found the existing VICR fee is in need of
adjustment to more closely reflect the true administrative cost incurred by the City for each
vehicle seized. The contract city hourly rate for patrol officers is now set at $117.30/hour. This
fee is calculated by the Sheriffs Department annually, announced in February or March, and
applied retroactively to the start of the fiscal year. The fee is designed to include an
administrative component to cover all standard costs except mileage.
The average hourly mileage cost for La Quinta patrol units can be calculated by taking the Black
& White Unit Mileage figure from the latest billing period (Billing Period #7) and dividing it by
the number of patrol hours reported for the same period. That figure, in average miles driven per
hour, can then be multiplied by the per mile rate for Black & White Units, currently $0.81/mile.
For the current period, the calculation is as follows:
Black & White Unit Mileage (41,073 miles) divided by Patrol Hours (4,412.50) multiplied by
Per Mile Rate ($0.81) = VICR Mileage Cost ($7.54/hour)
Using these current costs, the Total VICR cost calculation is:
Contract City Hourly Patrol Rate ($117.30) plus VICR Mileage Cost ($7.54) = Total VICR Cost
($124.84). For ease of collection, I recommend the fee be rounded -down to the nearest dollar.
Therefore, I request the La Quinta VICR Fee be revised and set at $124/vehicle.
565
ATTACHMENT 2
7- RESOLUTION NO. 2004-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA INCREASING THE VEHICLE
IMPOUND COST RECOVERY FEE
WHEREAS, the Riverside County Sheriff's Department, acting as the
La Quinta Police Department, impounds or stores numerous and various vehicles
from highways, public property, or private property, in the City of La Quints during
the normal course of duty; and
WHEREAS, the Riverside County Sheriff's Department, acting as the
'La Quinta Police Department, impounds or stores vehicles pursuant to its authority
under the California Vehicle Code sections 22650 through 22669; and
WHEREAS, Vehicle Code Section 22850.5 authorizes cities by ordinance or
resolution to establish an administrative charge relating to the removal, impound,
storage, or release of vehicles; and
WHEREAS, stolen and embezzled vehicle victims should be exempt from
service fees for impoundment and release of stolen vehicles; and
WHEREAS, situations may arise that warrant the exercise of prudent
discretion to forego or excuse the proposed service fee; and
WHEREAS, the administrative cost to the City of La Quints for vehicle
removal, impound, storage, or vehicle release has increased, necessitating an
increase in the administrative charge from $60.00 to $100.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La
Quints, California, as follows:
Section 1. Pursuant to Vehicle Code Section 22850.5, the administrative fee
for the recovery of. impounded vehicles shall be increased from sixty dollars ($60)
to one hundred dollars ($100) and shall be effective upon adoption of this
Resolution.
Section 2. The victims of stolen or embezzled vehicles shall be exempt from
this administrative fee when their vehicles are released from impound.
Section 3. The Riverside County Sheriff's Department, acting as the La
Quinta Police Department, may, in the exercise of its discretion, forego or excuse
this administrative fee when deemed appropriate by the Chief.
566
Resolution No. 2004-070
vehicle Impound Cost Recovery Fee Increase
Adopted: July 6, 2004
Page 2
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 6th day of July, 2004, by the following vote to wit:
AYES: Council Members Henderson, Osborne, Perkins, Sniff, Mayor Adolph
NOES: None
ABSENT: None
ABSTAIN: None
City of La Quints, California
ATTEST:
JUNE SGREEK, , City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
Z
M, KAT/ERINE JENSO , City Attorney
^•ity of La Quinta, California
567