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2009 03 09 CSC MinutesCOMMUNITY SERVICES COMMISSION MINUTES March 9, 2009 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 pm by Commissioner Gassman. Commissioner Fitzpatrick led the audience in the Pledge of Allegiance. PRESENT: Commissioners Biegel, Brodsky, Darroch, Fitzpatrick, Gassman, Quill, Chairperson Leidner STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; and Angela Guereque, Senior Secretary PUBLIC COMMENT -None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Biegel/Fitzpatrick to confirm the agenda. Motion carried unanimously. PRESENTATIONS -None. APPROVAL OF MINUTES 1. Approval of February 9, 2009 Minutes Motion - It was moved by Commissioners Brodsky/Biegel to approve the minutes as submitted. Motion carried unanimously. CONSENT CALENDAR -None. PUBLIC HEARING -None. BUSINESS ITEMS 1. Consideration of the 2009-2010 Community Services Commission Work Plan Edie Hylton presented the staff report. Community Services Commission Minutes March 9, 2009 -2- Commissioner Darroch suggested switching one of the Open Air Cinemas to a water/movie night at Lake Cahuilla. Director Hylton stated that staff is looking into holding a swim party and fishing derby at Lake Cahuilla. Commissioner Quill suggested combining the swim party, fishing derby, and movie as an all day event. Commissioner Gassman stated that Lake Cahuilla is a County facility and the City would need to get authorization from them for these events. Commissioner Quill suggested using Fritz Burns Pool as an alternative for the water/movie night. Commissioner Quill suggested converting a tennis court into a basketball court or bike area at Fritz Burns Park. Director Hylton stated that the tennis courts are not a good place for multi use and recommended staff look into locations for outdoor basketball courts. Commissioner Quill stated that she spoke to approximately ten boys at the La Quinta skate park and they had the following suggestions: 1) Shade area; 2) Remove the grass inside the skate areas because the sprinklers get the concrete wet; 3) Moving or fixing the skate bench table and putting in a fun box; 4) Use the CVWD land for a bike park; 5) Changes in some of the rails; 6) The mist on the cool station is so fine that the wind blows the water away; and, 7) Drinking fountain inside the skate park. Director Hylton stated that trees could be placed on the west side of the skate park and staff will talk to CVWD about using the well site for recreational uses. Commissioner Quill suggested purchasing holiday decorations for the intersection of Highway 111/Washington Street and one additional intersection with an amount not to exceed 53,000. Commissioner Fitzpatrick stated this was not the time to be purchasing holiday decorations and suggested the item be tabled. Chairperson Leidner suggested staff get costs for the decorations and look at it for Fiscal Year 2010-2011. Director Hylton stated staff will prepare information for the holiday decorations for a later date. Commissioner Brodsky asked what the status was with the art piece at the corner of Highway 111/Washington Street. Director Hylton stated that the City is working with the developer who owns the piece in hope of relocation or removal. Chairperson Leidner suggested certain commissioners participate with other groups in the community and report back to the Commission. Director Hylton stated she will include in the Work Plan that Commissioners will be designated to act as liaisons to different non profits. Commissioner Gassman stated that the Steps to Completion for the Liaison to the Community should include the Trails Alliance, Grantees, Fire Department, and the Police Department. She also suggested a statement be placed in the Art in Public Places section stating that the Commission supports all cultural activities in the City. Community Services Commission Minutes March 9, 2009 -3- Chairperson Leidner suggested the City do more low cost recognitions such as Proclamations. Director Hylton stated that the City Council has presented Proclamations to individuals and local groups. Commissioner Gassman suggested the Commission keep an eye on different ideas to acknowledge and dedicate people. Motion - It was moved by Commissioners Biegel/Fitzpatrick to approve the 2009- 2010 Community Services Commission Annual Work Plan as amended and direct staff to present to City Council for consideration. Motion carried unanimously. In consideration of the presence of Artist, Julie Kirk, Commissioner Gassman moved Business Item No. 3 before Item No. 2. 3. Consideration of Murals to be Painted on Signal Light Boxes at Various City Locations Director Hylton presented the staff report. Chairperson Leidner asked if the boxes are owned by the City. Director Hylton stated the City owns the signal light boxes. Chairperson Leidner suggested checking with developers to see if they agree with the boxes being painted in front of their property. Chairperson Leidner asked if there is money allocated for this project. Director Hylton stated there is currently 5267,000 available in the Art in Public Places account. Commissioner Brodsky stated that he is concerned with graffiti and whether or not these paintings might invite more graffiti. Julie Kirk, Artist, stated that Palm Desert has noticed that the painted boxes are not getting as much graffiti as the unpainted boxes. Commissioner Biegel stated that she is also concerned about graffiti. Commissioner Darroch suggested painting one box at a time to see how the community likes them and how much graffiti occurs. She suggested the City not support the location at Avenida 52 and Bermudas in front of the empty lot. Commissioner Fitzpatrick stated she likes the program and feels that it does discourage graffiti. She is concerned with the location in front of the Embassy Suites. Commissioner Quill suggested changing the paint scheme on the Eisenhower and Tampico box to a date grove or school art. Commissioner Gassman suggested sending out an RFP for this project to invite other artists to participate. Director Hylton explained the RFP process and stated Community Services Commission Minutes March 9, ?009 4- staff would put together an RFP for murals to be painted on eight signal light boxes with an amount not to exceed 510,000. Motion - It was moved by Commissioners Brodsky/Leidner to recommend staff prepare and RFP for murals to be painted on eight signal light boxes with an amount not to exceed 510,000. 2. Consideration of Participation for the Annual Egg Hunt and Community Picnic Commissioner Darroch asked how many eggs are put out for the kids. Director Hylton stated that thousands of eggs are purchased for this event. Motion - It was moved by Commissioners Biegel/Fitzpatrick to assign Commissioners Fitzpatrick and Biegel to the Annual Egg Hunt and Commissioners Gassman, Quill, and Biegel to the Community Picnic. STUDY SESSION -None. DEPARTMENT REPORTS 1. Monthly Department Report for January 2009 COMMISSIONER ITEMS 1. Report from Commissioners Regarding Meetings Attended. 2. Calendar of Monthly Events PUBLIC HEARING -None. OPEN DISCUSSION Commissioner Quill asked for volunteers to help place trail markers on March 27, 2009 at 8:30 a.m. Commissioner Quill thanked for Commission for sending her to the California Parks and Recreation Society conference. She learned a lot and suggests all new Commissioners attend. Commissioner Gassman suggested Commissioner Quill do a presentation at the next Commission meeting about her conference attendance. ADJOURNMENT It was moved by Commissioners Biegel/Fitzpatrick to adjourn the Community Services Commission meeting at 7:14 p.m. Motion carried unanimously. Community Services Commission Minutes 5- March 9, 2009 NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on April 20, 2009 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78- 495 Calle Tampico, La Quinta, CA 92253. Submitted by: l~ Angela uereque Community Services Senior Secretary