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PCRES 2008-007 Madison Club 2007-899PLANNING COMMISSION RESOLUTION 2008-007 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DEVELOPMENT PLANS FOR A HOMEOWNERS' ASSOCIATION OFFICE/MAILHOUSE IN THE MADISON CLUB CASE NO.: SITE DEVELOPMENT PERMIT 2007-899 APPLICANT: EAST OF MADISON, LLC WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 22nd day of January 2008, hold a duly noticed Public Hearing to consider the request of East of Madison, LLC to approve the development plans for a Homeowners' Association office/mailhouse in the RL zone district, located within The Madison Club project on the northeast corner of Avenue 54 and Gary Avenue, more particularly described as: A Portion of 767-210-038 WHEREAS, said Site Development Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63) in that the La Quinta Community Development Department has determined the Site Development Permit is within the area covered by Specific Plan 99-035, Amendment No. 1 and is exempt from the California Environmental Quality Act of 1970, as amended, per Public Resources Code Section 65457 (a). An Environmental Impact Report (State Clearing house 83062922 and 90020727) was certified on November 21, 2000, by the City Council for Specific Plan 99-035. No changed circumstances or conditions exist which would trigger the preparation of a subsequent Environmental Impact Report or environmental review pursuant to Public Resources Code Section 21 166; and, WHEREAS, the Planning Department did publish a public hearing notice in the Desert Sun newspaper, on the 1 1 `h day of January, 2008, as prescribed by the Municipal Code, with public hearing notices mailed to all property owners within 500 feet of the property in question; and, WHEREAS, the Architecture and Landscaping Review Committee did on the 2ND day of January, 2008, at a regular meeting, recommended approval of the development plans; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Planning Commission did find the following facts and reasons to justify approval of said Site Development Permit: P:\reports-pc\2008\1-22-08\sdp 2007-899\pc rpt.doc Planning Commission Resolution 2008-007 Site Development Permit 2007-899 East of Madison, LLC Adopted: January 22, 2008 1. The office/mailhouse building is consistent with the General Plan in that it is a related use to a residential country club which is permitted on property designated as Golf Course such as the Madison Club. 2. The office/mailhouse building is designed to comply with City Zoning Code requirements and is in compliance with Specific Plan 99-035, Amendment No. 1 development standards. 3. The architectural design of the office/mailhouse building including, but not limited to the architectural style, scale, building mass, materials, colors, architectural details, roof style, and other architectural elements is compatible with the adjacent maintenance building and surrounding development and with the quality of design prevalent in the city. The building is well designed and will conform with the theme for the project. 4. The site design of the office/mailhouse project including, but not limited to project entries, interior circulation, pedestrian amenities, screening of roof equipment, exterior lighting, and other site design elements are compatible with the adjacent maintenance building and with the quality of site design prevalent in the city. The proposed building is within the maintenance facility site and designed and placed to not be readily visible to other areas of the country club. 5. Project landscaping including, but not limited to the location, type, size, color, texture, and coverage of plant materials, with conditions, has been designed so as to provide relief, complement the office/mailhouse building, visually emphasize prominent design elements and vistas, screen undesirable views, provide a harmonious transition between adjacent land uses and between development and open space, and provide an overall unifying influence to enhance the visual continuity of the project. Planting for this building is primarily in the area immediately surrounding the proposed building and is consistent with existing surrounding planting. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the Planning Commission in this case; 2. That it does hereby approve Site Development Permit 2007-899 for the reasons set forth in this Resolution, subject to the Conditions, attached hereto; P:\reports-pc\2008\1-22-08\sdp 2007-899\pc rpt.doc Planning Commission Resolution 2008-007 Site Development Permit 2007-899 East of Madison, LLC Adopted: January 22, 2008 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Planning Commission, held on the 22ND day of January, 2008, by the following vote, to wit: AYES: Commissioners Barrows, Engle, Quill, Wilkinson and Chairman Alderson NOES: None ABSENT: None ABSTAIN: None ED AL ERSON, Chairman City of La Quinta, California ATTEST: CES JOHNSON, Planning Director City of La Quinta, California P:\reports-pc\2008\1-22-08\sdp 2007-899\pc rpt.doc )LANNING COMMISSION RESOLUTION 2008-007 ;ONDITIONS OF APPROVAL — FINAL NTE DEVELOPMENT PERMIT 2007-899 :AST OF MADISON, LLC )ATE: JANUARY 22, 2008 3ENERAL The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Site Development Permit is valid for two years from effective date of approval, unless an extension is applied for and granted by the Planning Commission pursuant to Section 9.200.080 of the Zoning Code. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Fire Marshal • Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Improvement Permit) • Planning Department • Riverside Co. Environmental Health Department Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • South Coast Air Quality Management District Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 4. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PLANNING COMMISSION RESOLUTION 2008-007 CONDITIONS OF APPROVAL - FINAL SITE DEVELOPMENT PERMIT 2007-899 EAST OF MADISON, LLC DATE: JANUARY 22, 2008 PROPERTY RIGHTS 5. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 6. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, and common areas. MODIFICATION TO EXISTING MAINTENANCE FACILITY PARKING LOT and ACCESS POINT 7. The design of parking facilities shall conform to LQMC Chapter 9.150 and in particular the following: A. The parking stall and aisle widths and the double hairpin stripe parking stall design. B. Cross slopes should be a maximum of 2% where ADA accessibility is required including accessibility routes between. buildings. C. Building access points shall be shown on the Precise Grading Plan to better evaluate ADA accessibility issues. D. Parking stall lengths shall be according to LQMC Chapter 9.150 and be a minimum of 17 feet in length with a 2-foot overhang for standard parking stalls and 18 feet with a 2-foot overhang for handicapped parking stall or as approved by the City Engineer. One van accessible handicapped parking stall is required per 8 handicapped parking stalls. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 8. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 9. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item PLANNING COMMISSION RESOLUTION 2008-007 CONDITIONS OF APPROVAL - FINAL SITE DEVELOPMENT PERMIT 2007-899 EAST OF MADISON, LLC DATE: JANUARY 22, 2008 specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Non -Residential/ Commercial Precise Grading Plan 1 " = 20' Horizontal B. PM 10 Plan 1 " = 40' Horizontal NOTE: A through B to be submitted concurrently. Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2001 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the On -Site Non -Residential/ Commercial Precise Grading Plan when it is submitted for plan checking. In addition to the normal set of improvement plans, an "On -Site Non -Residential/ Commercial Precise Grading" plan is required to be submitted for approval by the Building Official, Planning Director and the City Engineer. "On -Site Non -Residential/ Commercial Precise Grading" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. 10. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website (www.la- quinta.org). Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. 11. The applicant shall furnish a complete set of the mylars of all approved improvement plans on a storage media acceptable to the City Engineer. PLANNING COMMISSION RESOLUTION 2008-007 CONDITIONS OF APPROVAL - FINAL SITE DEVELOPMENT PERMIT 2007-899 EAST OF MADISON, LLC DATE: JANUARY 22, 2008 12. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer Of Record during the construction phase of the project so that the EOR. can make site visits in support of preparing As Built drawings. However, if subsequent approved revisions have been approved by the City Engineer and reflect said "As -Built" conditions, the Engineer Of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. PRECISE GRADING 13. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 14. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 15. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control). All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 16. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus five tenths of a foot (0.5') from the elevations shown on the approved Site Development Permit Site Plan, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 'LANNING COMMISSION RESOLUTION 2008-007 ,ONDITIONS OF APPROVAL - FINAL ;ITE DEVELOPMENT PERMIT 2007-899 :AST OF MADISON, LLC )ATE: JANUARY 22, 2008 7. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. )RAINAGE Stormwater handling shall conform with the approved hydrology and drainage report for the Madison Club development. 8. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 — Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. Irn111rnx 9. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities). ?0. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. -ANDSCAPE AND IRRIGATION ?1. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). ?2. The applicant shall provide landscaping in the required setbacks, retention basins, and common lots. t3. Landscape and irrigation plans for landscaped lots and setbacks, retention and basins, shall be signed and stamped by a licensed landscape architect. ?4. The applicant shall submit the landscape plans for approval by the Planning Department and green sheet sign off by the Public Works Department. When plan checking has been completed by the Planning Department, the applicant shall obtain PLANNING COMMISSION RESOLUTION 2008-007 CONDITIONS OF APPROVAL - FINAL SITE DEVELOPMENT PERMIT 2007-899 EAST OF MADISON, LLC DATE: JANUARY 22, 2008 the signatures of CVWD (if required) and the Riverside County Agricultural Commissioner, prior to submittal for signature by the Planning Director. Where City Engineer approval is not required, the applicant shall submit for a green sheet approval by the Public Works Department. Final landscape plans for on -site planting shall be reviewed by the ALRC and approved by the Planning Director prior to issuance of building permit. Final plans shall include all landscaping associated with this project. NOTE: Plans are not approved for construction until signed by the Planning Director. 25. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 5`h Edition" or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right- of-way. MAINTENANCE 26. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 27. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, landscaping, access drives, and sidewalks. FEES AND DEPOSITS 28. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 29. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PLANNING DEPARTMENT 30. The final working drawings shall be approved by the Planning Department prior to issuance of building permit. 31. Exterior building wall lighting shall be down -shining with shielded fixtures to the satisfaction of the Planning Department. Any new parking lot lighting shall match that used for the maintenance complex. ILANNING COMMISSION RESOLUTION 2008-007 :ONDITIONS OF APPROVAL - FINAL WE DEVELOPMENT PERMIT 2007-899 :AST OF MADISON, LLC )ATE: JANUARY 22, 2008 32. Trash shall be disposed of at the maintenance complex trash enclosures. 33. Lot Line Adjustment 2007-484 for modification of Gray Avenue shall be approved and recorded prior to issuance of building permit for building.