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2009 05 19 CC&# 4 #adja City Council agendas are available on the City's web page @ www.la-quinta.org CITY -COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting TUESDAY, MAY 19, 2009 3:00 P.M. Closed Session / 4:00 P.M. Open Session Beginning Resolution No. 2009-039 Ordinance No. 471 CALL TO ORDER Roll Call: Council Members: Franklin, Henderson, Kirk, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when acquisition of real property is considered. 1. CONFERENCE WITH LABOR NEGOTIATORS, SKI HARRISON AND BRET M. PLUMLEE, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 — MEET AND CONFER PROCESS. City Council Agenda 1 May 19,2009 vial 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, DOUGLAS R. EVANS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF MONROE STREET AND AVENUE 53 (APNs: 767- 230-001, -002, AND -003. PROPERTY OWNER/NEGOTIATOR: RHKIDS, LLC, RON HAKAKIAN. RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. CONFIRMATION OF AGENDA PRESENTATIONS — NONE WRITTEN COMMUNICATIONS — NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF MAY 5, 2009. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED MAY 19, 2009. 002 City Council Agenda 2 May 19,2009 2. RECEIVE AND FILE TREASURER'S REPORT DATED MARCH 31, 2009. 3. RECEIVE AND FILE REVENUE & EXPENDITURES REPORT DATED MARCH 31, 2009. 4. AUTHORIZATION OF OVERNIGHT TRAVEL FOR ONE MEMBER OF THE CITY COUNCIL TO ATTEND THE 2009 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE TO BE HELD IN SAN JOSE, CALIFORNIA, SEPTEMBER 16-19, 2009. 5. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF OFFSITE IMPROVEMENTS FOR PARCEL MAP 33954, PHOENIX ROW III, LLC. 6. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF ONSITE IMPROVEMENTS FOR PARCEL MAP 33954, PHOENIX ROW III, LLC. 7. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF OFFSITE IMPROVEMENTS FOR TRACT MAP 31816, WESTWARD SHADOWS, LA QUINTA NORTH PARTNERS, LP. 8. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF ONSITE IMPROVEMENTS FOR TRACT MAP 31816, WESTWARD SHADOWS, LA QUINTA NORTH PARTNERS, LP. 9. APPROVAL TO REJECT BIDS AND AUTHORIZATION TO RE -ADVERTISE THE FISCAL YEAR 2008/2009 SLURRY SEAL AND RESTRIPING PROGRAM, PROJECT NO. 2008-1 1. 10. APPROVAL TO APPLY FOR AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 - ENERGY EFFICIENCY AND CONSERVATION FORMULA BLOCK GRANT. 11. APPROVAL OF EMPLOYMENT AGREEMENT BETWEEN THE CITY OF LA QUINTA AND THE CITY MANAGER. 12. APPROVAL OF A CONTRACT EXTENSION WITH LANDMARK GOLF MANAGEMENT, LLC THROUGH JUNE 30, 2010. 13. APPROVAL OF A CITY OF LA QUINTA MARKETING PLAN FOR FISCAL YEAR 2009/2010. City Council Agenda 3 May 19,2009 003 14. APPROVAL OF SECOND READING AND ADOPTION OF ORDINANCE NO. 468, AMENDING SECTIONS 9.160.060 AND 9.160.020 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO PERMITTED TEMPORARY SIGNS AND EXEMPT SIGNS RESPECTIVELY. 15. APPROVAL OF SECOND READING AND ADOPTION OF ORDINANCE NO. 469, AMENDING CHAPTER 1.09 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO ADMINISTRATIVE CITATION. 16. APPROVAL OF SECOND READING AND ADOPTION OF ORDINANCE NO. 470, AMENDING CHAPTER 8.70 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO STORMWATER MANAGEMENT AND DISCHARGE CONTROLS. 17. APPROVAL OF LIST OF POTENTIAL CITY PROJECTS ELIGIBLE FOR AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 FUNDING. 18. APPROVAL OF AN AMENDMENT TO SECTION X.(8) OF THE FISCAL YEAR 2008/2009 INVESTMENT POLICY ADDING THE FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC) TEMPORARY LIQUIDITY GUARANTEE PROGRAM (TLGP) AS A PERMISSIBLE INVESTMENT. 19. APPROVAL TO APPROPRIATE $6,988 FROM THE TRANSPORTATION DEVELOPER IMPACT FEE ACCOUNT 401-0000-391.00-00, AND REQUEST $20,963 FROM THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS TO COMPLETE THE PROJECT, AND ACCEPTANCE OF FRED WARING DRIVE STREET IMPROVEMENTS (WASHINGTON STREET TO ADAMS STREET), PROJECT NO. 2007-06. BUSINESS SESSION 1. CONSIDERATION OF THE COMMUNITY SERVICES COMMISSION WORK PLAN FOR FISCAL YEAR 2009/2010. A. MINUTE ORDER ACTION 2. CONSIDERATION OF SELECTION OF A REPRESENTATIVE TO THE CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE. A. MINUTE ORDER ACTION City Council Agenda 4 May 19,2009 004 3. CONSIDERATION OF A GRANT PROGRAM TO ASSIST LOW-INCOME HOUSEHOLDS WITH MUNICIPAL CODE COMPLIANCE. A. MINUTE ORDER ACTION 4. CONSIDERATION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF OFFSITE AND ONSITE IMPROVEMENTS FOR TRACT MAP 29436, HIDDEN CANYON, TRANS WEST HOUSING, INC. A. RESOLUTION ACTION STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (FRANKLIN) 2. BOB HOPE CHRYSLER CLASSIC AD -HOC COMMITTEE 3. CITY COUNCIL AD HOC COMMITTEE REPORTS 4. CVAG COMMITTEE REPORTS 5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (KIRK) 6. C.V. CONSERVATION COMMISSION (SNIFF) 7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX) 8. C.V. MOUNTAINS CONSERVANCY (KIRK) 9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH) 10. FRIENDS OF DESERT MOUNTAINS (KIRK) 11. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN) 12. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN) 13. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 14. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS AUTHORITY (HENDERSON) 15. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA) 16. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN) 17. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 18. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 19. SGNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 20. PLANNING COMMISSION MINUTES OF MARCH 24 AND APRIL 14, 2009 City Council Agenda 5 May 19,2009 005 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. UPCOMING EVENTS AND CITY COUNCIL CALENDAR 4. BUILDING & SAFETY DEPARTMENT REPORT FOR APRIL 2009 5. COMMUNITY SERVICES DEPARTMENT REPORT FOR APRIL 2009 6. FINANCE DEPARTMENT REPORT - NONE 7. PLANNING DEPARTMENT REPORT FOR APRIL 2009 8. PUBLIC WORKS DEPARTMENT REPORT FOR APRIL 2009 9. POLICE DEPARTMENT REPORT FOR APRIL 2009 10. FIRE DEPARTMENT QUARTERLY REPORT — NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7:00 P.M. UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT HAVE NOT BEEN CONSIDERED. 7:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. PRESENTATIONS — NONE PUBLIC HEARINGS — NONE City Council Agenda 6 May 19,2009• 006 ADJOURNMENT The next regular meeting of the City Council will be held on June 2, 2009, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of May 19, 2009, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 1 1 1, on May 15, 2009. DATED• May 15, VERONICA OVIONTECINO, City Clerk City of La. Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City Council Agenda 7 May 19,2009 00 Lw� r �444" F 'Z U S 5 OF Tt�'941 COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Demand Register Dated May 19, 2009 RECOMMENDATION: Approve Demand Register Dated May 19, 2009 BACKGROUND: Prepaid Warrants: 82709 - 827361 82737 - 82763) Voids} Wire Transfers} P/R 35709 - 357221 P/R Tax Transfers} Payable Warrants: 82764 - 829211 FISCAL IMPLICATIONS: Demand of Cash - City Demand of Cash - RDA X4A� e John M. Falconer, Finance Director 4,881,174.94 289,457.89 (4,850,687.00) 317,093.14 238,919.57 60, 744.67 2,472,607.59 $ 3, 409, 310. 80 $3,1 16,374.45 $292,936.35 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 008 CITY OF LA QUINTA BANK TRANSACTIONS 04/30/09 - 05/12/09 05/01/09 WIRE TRANSFER - HEALTH INS 05/01/09 WIRE TRANSFER - PERS O5101/09 WIRE TRANSFER - ICMA 05/01/09 WIRE TRANSFER - PIERS 05/01 /09 WIRE TRANSFER - TASC 05/06/09 WIRE TRANSFER - LANDMARK $99,961.17 $2,534,06 $14.376.60 $60,675.28 $1,077.04 $138,468.99 TOTAL WIRE TRANSFER OUT $317,093.14 r i o m O M b l(1 b o O o P O e O 0 1 W H 1 1f1 N b q N P V o e V q O n o O 12 O 1 V O O n V M m ltl O o O W N K I U 1- r .r P q V q O ap m b .� U W a x N az m a 1 sn v Wa ao a z z Z w I z 1 .. 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I W bn III n ¢a' >Z I MIG bo nv PO ao9 I q>Z I MZ �t.I Ov OM WOr IZZ MW eo On out wwU I Wr ew eb M. 055 a a U l> I o K o M o n o P M $ f• 1 K y O rl LLJ J W QH UQ 1 q 1 •a 1 Q � 1 z ZW N J � m 0 Q Y 1 Q Q 1 J 1 1 LLy O F- Z Y � FO w U U U 1 a 1 a O K U• Y U W S U 1 q 1 O Q Q Q I > J J J 1 P J J J I 0 F11-I lr 1 "NzzU I M N.\ Q x Q I 000. .•.000. ti N 1 o M K P W o a � o . \� 2 W001 r M hl O a ww. " z w. \M I-I1 we SOKQQ1 = U W W p 1 ❑•• zuowa as aQou=1 aK o aaa� wo WO K - ww KK U w as 0001 W 1 (p o ZZ o 1 oa m Q W 1 � 1 0 \ in U m y 1 M v q 1 1 1 W 1 S 1 Z y � W 2 . UQ 1 P NK 1 O O f O > M Z 2F v wy 1 0 a 1 J 1 �- 1 FI O a 'a Y 1 ~ 1 z W W U P Z Q W O Zq 1 pN r \ K Y 0. O U K O x W U P9 O > K w O M w o O N r W 1 N 2 1 m K U 1 N o 0 1 mo p 1 0 2 1 0 W o > O O O O W O • 1- . O •q 1 0 a o W \ M O p q 1 0 p 1 K y 1 1 W 1 M 1 �1 .1 1 W u . N S Q 1 N z LL 1 m 2 1 0. r Z N m 1 v 01 OZ�1 r 0o O U rl 1 0 ¢ H K 1 P LL W 1 mw 1 . o U0. M y 1 Y W Y I o M qK1 0 K 3 1 M w v 2 P U . M F- > z Y 1- o Q o P p Nm \ M y Z Om QZ 1 \¢ KO 1 I( Flr . oY a o0 0. O H U Z.¢ 1 p ¢y 1 z wa x zz cc u US Q 056 T-af 4 4 a" COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Receive and File Transmittal of Treasurer's Report for March 31, 2009 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: -c9-'' STUDY SESSION: PUBLIC HEARING: Receive and File Transmittal of Treasurer's Report dated March 31, 2009 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, / I John M. Falconer, Finance Director 05? Approved for Submission by: Thomas P. Genovese, City Manager Attachment: 1 . Treasurer's Report, City of La Quinta E ATTACHMENT 1 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director7Treasurer SUBJECT: Treasurer's Report for March 31, 2009 DATE: April 30, 2009 Attached is the Treasurer's Report for the month ending March 31, 2009. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: ment Be innin Purchased Notes Sold/Matured Other EndingChan e (2) 51,649,553 108,805,288 10,000.000 - (1,700,000) (10,000,000) 31,459 49,949,553 108,836,747 (1,700,000easuries [LAJF Sponsored Enterprises (2) 7,974,980 16,485 7,991,465 31,459)v't 16,485 ercial Paper (2) - 0 ate Notes 4,992,426 966 0 4,993,392 0 966 Funds 1 0 0 al $ 173,422,247 $ 10,000,000 $ 11,700,000 $ 48.910 $ 171,771,157 �.. 0 $ 1,651,090 Cash 3 6,316,566 1 6,597,580 281,014 6,597,580 Total $ 179,738,813 $ 10,000,000 $ i8,297,580 $ 48,910 $ 171,490,143 1 $ 8,248,670 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quints, I hereby certify, that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York - Monthly Custodian Report to determine the fair market value of investments at month end. /oa9 John M. Falconer Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. (3) The cash account may reflect a negative balance. This negative balance will be offset with transfers from other investments before warrants are presented for payment by the payee at the bank. 059 3 Treasurer's Commentary For the Month of March 2009 Cash Balances — The portfolio size decreased by $8.2 million. The major reasons for the decrease in cash were Redevelopment Agency (RDA) debt service payments of $6.9 million. Investment Activity — The average maturity of the portfolio decreased by 6 days to 69 days at the end of March. The Treasurer follows a buy and hold investment policy and has not sold investments before maturity to take advantage of market conditions. In the month of March only one investment matured — six month U.S. Treasury Bill, which was rolled over. The sweep account earned $17 in interest income for the month of March and the bank fees for the month were $ 1,901 which resulted in a net decrease of $ 1,884 in real savings. Portfolio Performance — The overall portfolio performance increased by two (2) basis points from the prior month and ended at 1.13% for the month, with the pooled cash investments yielding 1.26%. The portfolio yield will continue to decrease because of market conditions and the treasurer's decision to limit reinvestments in U.S. Treasury securities due to the credit crisis. With the average maturity of 69 days, the portfolio yield should continue to drop downward based upon reinvestments at lower rates. The Treasurer has several longer term investments helping to keep yields higher as interest rates decline, but they will gradually mature and result in a lower yield. At this time last year, the portfolio was yielding 3.67% which reflects the current interest rate environment. Looking Ahead Due to the current liquidity crisis impacting financial and business institutions the Treasurer is concentrating on safety first and foremost. In the short term, the Treasurer will be maintaining LAIF balances at the maximum allowable percentage because its rate declines slower in a declining rate environment. The Treasurer will not be investing in corporate notes, commercial paper or GSE's due to the current economic conditions affecting the financial markets; but instead will be investing in short term (less than one year) U.S. Treasury Bills. Bond proceeds will be laddered in three- and six-month Treasury bills as they mature. 1166 4 C O N O N O N O CNC O N N N m W Z Z Z Z Z Z Z Z C O x c E n ao pC c c a N �yj LL LL NEW U E N q y O Q C rQ N L° O N N J ., L° i N �12 S T O EL p p O O O O p (9 p w o y 0 uup�- b p p C v oocoo oso N S 0 0 0 0 S 0 0 0 O O 0 SS e LL C O 2 O� O�yy O O G O O S O 00 S S O a� m rO�pp M �NNtpV N r NM ui O N S - �O gyp.. .O O GOB Nlp ag 0 CS S a` o�'OON 2 3 LL 2 O S S O OO O 000 O O O iQi W vE QQ 80080 00o O l- Ci 0 p p 0 O O O OOpOS - 'SNNNN BOOS 1°t°O M tV m N O C O ° m cc N Vl 82 >`O .. 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SN mmw o S$ ZrvNMm9�°mn �a�mmm�nm r E$mmm�m�^< v;�nm'9m� mmvAmvs H d N ai vi N„N�e 2 Z Z N H N H H N N p�9 w N N w N N N N N �o $m m �'$v '�rvnm mwmnrv=m =m yw Q pN MbOO eOOJm OI O� drtl'nNVVV11�INN MI+IOI NIyyO mO�mm y(VON y�ypiv�VNV ONNmmO�m �`-'d mdNe �V17NNmnmOm ydm yK� NwpHO O w w N H H w H N N N H N N H `�mn �m'�m�Si �'m 1pmHno EroryaS "ryN viNo y000nnrom ENMervnrv�n �MHmmm� ��mo mmvrvi MYp� y WmQm�Qm V �dNnm10 d nlOm ON pdi y�•<NN°i yw NHNCIw wry !n HH.H w.HHN my m�meMwrvm aM�mroMM '^$I've fm Mom�'o .-mmr Zim ri �.i000n an m �imnmmvrvi cmi 'i`nmrva �+mn� '�n�°n'm '�ry <�ervvrirvn �`� <�avHiNmrimo amnN vim w www HHww vmirvm`rw�"��$ e mwmoN�y�y mo'nnmvoio ronrvem"`�� $m�`r$`gr mmi7im yy vnm o�oomr�m vmm ��agmo5 �i a a�ii�"m amvmiry H �+wwwwHww wwwwwwww H W we yW a O E ci V m E m w g a E m c v E EE Z a E E E i E E L $F > m Y v E v c V4U�76 ° viE o „ry ymE �o m3``o F-UwJJ6UEF ryy"h FUNJJdUgF FUNmDL'RUmF 01 s !f da( � ! !`.,� ! (i9l� !.. - !}i �|| `!�° ! , • , ,,lj§ !•^ !!!,! !,«, r ! _;! ;l�:• ,,,_,! ; ! , � � | � ( . `� t•� /� |� 066 a City of La Quints Con,oradve Rates of Interest Marts 31, 2009 Cih o1 La Quints Three Mats August 2002 2,45% 1.27% 2.07% 172 1.84% 2.59% Sept 2002 2.46% 1.26% 2.10% 139 - 1.62% 2.60% Oct 2002 2.41% 1.00% 2.08% 121 1.65% 2.49% Nov 2002 2.32% 1,00% 2,02% 109 1.29% - 2.30% Dec 2002 2.23% 160% 1.80% 163 1,27% 2.31% Jan 2003 2.11% 0.80% 1.62% 137 1.16% 2.10% Feb 2003 1,99% 0.59% 1.74% 131 1 20% 1.95% Mar2003 2.01% 0.75% 1.78% 117 1,18% 1.98% Apr 2003 1.98% 072% 1.76% 92 1.17% 1.86% May 2003 1.86% 0.73% 1.54% 74 1.10% 1.80% June 2003 173% 0.49% 1.40% 123 0,86% 1.70% FY 03104 July 2003 1.66% 0.52% 1.43% 131 0.0% lz5% August 2003 1.65% 0.45% 1.35% 110 1.06% 163% Saint 2003 1.65% 0.40% 1.26% 80 1.01% 1.64% Oct 2003 1.59% 0.48% 1.36% 121 1.04% 160% Nov 2003 1.64% 0.48% 1.38% 98 1.03% 1.57% Dec 2003 1.67% 0.57% 1.41% 117 0.99% 1.55% Jan 2004 158% 030% 1.37% 140 1.00% 1.53% Feb 2004 1,65% 0,30% 1.38% 120 1,01% 1"% Mar2004 1.50% 0.50% 1.33% 155 1.01% 1.47% Apr2004 1.50% 050% 1.33% 137 1.19% 1.45% May2004 1.54% 0.50% 1.36% 137 138% 1.43% June 2004 1.69% 0.47% 162% 20D 1.73% 1.43% FY0RS July 2004 1.73% 0.50% 1.68% 214 1.74% 1.60% August 2004 1.73% 0.50% 1.57% 172 1 78% 1.67% Sept 2004 1.79% 1,07% 1.08% 167 - 1,95% 1.77% Oct 2004 1.79% 1.14% 1.72% 112 2.04% 1.89% Nov 20D4 1.79% 1.43% 1.73% 113 2.37% 2.00% Dec 2004 1.89% 2.23% 2.08% 145 2.56% 2.13% Jan 2005 2.00% 2.25% 2.12% 109 256% 2.26% Feb 2005 2.16% 2.0% 2.22% 104 2.85% 2.37% Mar2005 2.16% 2.67% 2.43% 120 2.85% 237% Apr2005 2.27% 2.69% 2.49% 93 3,09% 2.72% May 200.5 2.47% 2.70% 2.58% 64 3,11% 2.86% June 2005 2.59% 3,10% 2.83% 113 322% 2.97% FY 05m July2005 2,65% 3.11% 2.87% 73 354% 3.08% August 2005 2.64% 3.11% 2.81% 84 3,69% 3,18% Sept2095 3.07% 3.48% 3.20% 76 3.75% 3.32% Oa12005 3.33% 3,51% 3,34% 65 3.75% 346% Nov 2005 3.70% 3.53% 3.55% 96 4,16% 3.64% Dec 20Q5 3.81% 3.83% 3.67% 68 4,20% 3.81% Jan 2006 4.11% 4.00% 4.06% 112 4.44% 3,96% Feb 2006 4.14% 4.01% 4.09% 73 a58% 4.04% MN2005 4.21% 4,45% 4.31% 110 4.63% 4,14% Apr2006 4.30% 4,46% 427% 92 4.74% 4.31% May2006 4.67% 4.48% 4.60% 67 4.8494 4.56% June 2006 4.74% 4.98% 4.83% 78 511% 4.70% FY 0=7 July 2006 4.93% 5.00% 4.96% 95 5.06% 4,85% Auglst2008 4.914% 1.01% 4.97% 48 4.97% 4,95% Sale 2006 4.88% 5,01% 4.99% 53 5,00% 5,02% 0c12008 5.00% 5.02% 5.01% 67 4.06% 5,10% Nov 2008 5.04% 5.03% 503% 62 4.94% 5.13% Dec 2006 5,08% 504% 5.00% 80 4.90% 5.13% Jen 200] 6.18% 5.12% 5.16% 64 4.98% 5.16% Fab 2007 5,19% 5.13% 5.17% 45 4.95% 5.18% Mer 2007 5.21% 5.03% 5.15% 67 4.88% 5.21% Apr2007 5.20% 5.14% 5.15% 42 4,84% 522% May 200] 5.20% 5.05% 5.16% 32 4.81% 5.25% June 2007 5.19% 4.88% 5.10% 85 4.81% 5.25% FY 07108 JWy 2007 5.21% 4.90% 5.12% 129 4.80% 5.25% Augus12007 5.17% 4.85% , 5.08% 109 4,59% 5.25% Sept 2007 5.16% 4.86% 5.05% 129 4.00% 5.23% Oct 2007 5.11% 4.85% 5.02% 116 3.95% 5,14% Nov 2007 5.03% 4.63% 4.96% 99 3,34% 4.95% Dec 2007 4,95% 3,43% 4.45% 123 3.39% 480% Jan 2008 4.58% 3,33% 4.22% 96 2.31% 4,62% Feb 2008 4.12% 3.24% 3.85% 86 2,07% 4.16% Mar2008 4.07% 2.83% 3.67% 74 1,50% 3.78% Apr 200E 3.45% 3.27% 3.41% 62 1.70% 3.40% May 2008 3.14% 3.27% 3.17% 63 1,92% 3.07% Jute 20DS 3.09% 1,94% 2.86% 80 2.14% 2.89% FY 0ng July 2008 2.99% 1.93% 2.77% 62 170% 1.88% 2.29% 2.75% 2A8% 2.79% August 20oe 3.16% 1,92% 2.88% 51 169% 1.89% 2.14% 2.38% 2.08% 278% • Sept200B 2.81% 1.92% 2.64% 37 1.42% 1,79% 1.96% 2.00% 2.13% 2.77% 002008 2.86% 2.61% 2.61% 29 0.90% 1.40% 1.72% 1.50% 2.07% 2.71% Nov 2008 2.38% 2.36% 2.36% 64 0.15% 0.49% 1.04% 1.25% 1,45% 2,57% Dec 2008 1.60% 0.18% 1.42% 116 0.05% 025% 059% 0.88% 0.97% 2.35% Jan 2009 1,36% 0.18% 1.23% 82 0.15% 0.35% 043% 0.88% 0.31% 2.05% Feb 2009 1.23% 0.18% 1,11% 75 0.30% 0.50% 0,61% 0.88% 0.48% 1.87% Mar2009 1,26% 0.18% 1.13% 69 0.20% 0.42% 0.70% 0.88% 0.37% 1,82% Apr2009 May 20D9 G'67 11 � O O p @ w F0 I c _ Q p� O E m w 2 m < I lL C) O z m qk C LL 0 Cc y� 2 OD O 9 1- mr 42 O v � t N O � p� d N Z 8 +4+ Fn z cc jg E � O w $ lad w___ � m oo �0 V t IU�N U o 0 0 o - .. 0 0 O o uli o l mo i o V M (V N � ci �� O O O a I I i I i i 1 I 1 i I l I I i i i i •. 068 12 T4hf 4 4 a" COUNCIL/RDA MEETING DATE: May 19, 2009 AGENDA CATEGORY: ITEM TITLE: Receive and File Transmittal of BUSINESS SESSION: _ Revenue and Expenditure Report for March 31, 2009 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the March 31, 2009 Statement of Revenue and Expenditures for the City of La Quinta. Respectfully submitted, �I l John M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Revenue and Expenditures Report, March 31, 2009 M I 1 AVf71VIC1Y 1 I CITY OF LA QUINTA REVENUES - ALL FUNDS 07101/2008 - 03/3112009 FUNDS BUDGET RECEIVED % RECEIVED General $43,824,523.00 $20,990,311.17 47.90% Library 2,628,600.00 0.00 0.00% Gas Tax Revenue 988,800.00 527,504.15 53.30% Federal Assistance 186,110.00 6.885.00 3.70% JAG Grant 0.00 0.00 0,00% Slesf (Cops) Revenue 100,500.00 334.71 0.30% Indian Gaming 214,826.00 102,393.98 47.70% Lighting & Landscaping 927,900.00 499,750.06 53.90% RCTC 4,063,268.00 1,238,238.07 30.50% Development Funding 0.00 0.00 0.00% Crime Violent Task Force 81,489.00 63,454.18 77.90% AS 939 27,500.00 21,215.14 77.10% Quimby 253,900.00 -207,115.74 81.60% Infrastructure 6,000.00 5,936A6 98.90% Proposition 1B 1,223,803.00 612.965.35 50.40% South Coast Air Quality 120,400.00 69,227.03 74.10% Transportation 993,000.00 804.230.44 81.00% Parks & Recreation 60.000.00 52,182.00 67.00% Civic Center 100,000.00 94,177.77 94.20% Library Development 30,000.00 25,566.07 85.20% Community Center 35,000.00 21,162.36 60.50% Street Facility 40,300.00 29,408.77 73.00% Park Facility 4.000.00 2,751.00 68.80% Fire Protection Facility 20,000.00 13,263.30 66.30% Aris In Public Places 152,044.00 141,675.21 93.20% Interest Allocation 0.00 0.00 0.00% Capital Improvement 120,985,324.00 20,142,377.97 16.60% Equipment Replacement 798,881.00 799,243.31 100.00% Information Technology 524,201.00 515,505.67 98.30% Park Equipment S Facility 447,694.00 438,307.51 97.90% SilverRock Goff 3,369,301.00 2,329,030.02 69.10% SilverRock Goff Reserve 71,386.00 2,502.50 3.50% LQ Public Safety Officer 2,425.00 2,302.48 94.90% La Quints Financing Authority 6,611,444.00 6,463,295.01 97.80% RDA Project Area No. 1 66.726,729.00 34.916.496.74 52.30% RDA Project Area No. 2 32,016,348.00 16,601,151.09 51.90% Total $287635.696.00 $107,759,959.96 37.50% 070 2 FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENT General Library 1,762,2 07.00 231.466,58 0.00 1,530,740.42 13.1% Gas Tax 1,138,897.00 SBAS&O35 0.00 166,110.00 8, 0.D0 179,22500 1]9,,03 37% JFederal AG JAG Grant 0078 0.000 0.00 0,00 007 00% 0.0% Revenue 0.85 0.00 123,070.00 % Gaming India Gaming 214,826,00 101,924S9 0,00 7. Lighting B Landscaping Lighting 927,900,00 97",87.00 695,924.89 0.00 231,975,11 75.5% 75.0% ROTC 3,]44,8]].00 91 B,84].07 0.00 ,825,0 9.9 2,825,029.93 248% Development Agreement 0.00 0.00 0.00 0.00 0.,% Violent Coma Task Force 0.00 25,300%A7 51.4% AB939 AB 60,18&00 S237.83 8,,139 0.00 552,991] 139% Quimby ,030,1 1,0 9,97.576, 00 ]], 0.00 6,97,576, 0.0% 397,576.00 ,00 0.00 0 3B],576.00 46 itlantB Imps ithon 1 1,223,803.00 61 ,790 D00DO 62,094. 0 South South Coast Air Quality 83,60600 506,30 ]g5086.0 01 2 2$,780,9 753% 75.3% Transportation 6,37,5W.].00 222,882W 5,704,17.34 34.0% Perks B Recreation Fall 3],500.00 6 1 0.00 14,817.34 61.0% Civic 436750, 00 97, 0.2 29.810.29 0.00 136,40371 68.8% yCenter Development Library ern 48,0, 0 00 29,851.36 0,00 88986 18,0,00 6.0 % CommunityCenter000 pity Cent 0,00 0.3% Street Facility 2,480,563.00 160 8165.00 0.00 6,39 2,4]6,398.00 0.3% Park Facility 0.00 0.90 0,00 000 0.0% Fire Protection 23,, 2 14,396.71 0,00 B,728.29 Ads In Public Places 000 6BG,.00.00 235,872.20 ,52762.3% 460,.0080 3.0% Interest Allocation 0.,3 ow 0.00 0.00 0.0% nt CapitalImprovementReplacement 12Q985,324.00 85,3 2138,34.67 10,225.0 tO86,02,63 188% Equipment Replacement 888,646D0 136,394.87 fi6,0.00 Technology 627,827.00 2 0 16 359,126.18 3590 42.8% 42.1% Parkma int Park Maintenance Facility 49,421 92 9,421, 2 8, 1,0.00 4. 59,1.478, SilverRock 6,320.085.00 ,325,095.0 3,133,616.43 0.00 1,191,478.57 72.5% ]2.5% Res Si Reserve 0.00 0.00 0.00 0.00 0.0% Public LG Public Finery Officer 0.00 2,09489 0.0% La Financing AUlhonry 612,2,00 3,29 0.00 148.948.99 RDA Project Area No. 1 A Project 21,45244.00 00 45,239,226.94 5,23,226,1 0.00 ]6,217,0]SOB 37.2% RDA Project Area No.2 45,62 ,919, 45,620,919.00 2],771,823.t13 0.00 1],849,095.17 60S% 809% 0 071 10 07/0112008 - 03/31/2009 CITY OF LA OUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Statutory Tax Sales Tax Sales Tax Reimbursement Document Transfer Tax Transient Occupancy Tax Transient Occupancy Tax - Mitigation Measures Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Garage Sale Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Finance Bldg & Safety Fees Community Development Fees Public Works Fees TOTALFEES Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines Federal Govt Grants County of Riverside Grant State of California Grant Fire Services Credit CVWD CSA152 Assessment TOTAL INTERGOVERNN INTEREST MISCELLANEOUS Miscellaneous Revenue AB939 Assmnt Dist Surplus Other Mitigation Measures Litigation settlement Cash Overl(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2, 838, 600. 00 1,128, 354.49 1, 710, 24 5.51 3 9, 7 50 % 3,554,125.00 2,194,315.34 1,359,809.66 61.740% 274,069.00 254,208.89 19,860.11 92.750% 6,029,400.00 3,246,131.80 2,783,268.20 53.840% 2,202,600.00 1,190,555.14 1,012,044.86 54,050% 573,760.00 334,484.84 239,275.16 58.300% 5.320,000.00 2,293,498.90 3,026,501.10 43.110% 305,400.00 7,751.37 297.648.63 2.540% 1687,400.00 788,745.28 898,654.72 46.740% 22.785.364.00 11,438,046.05 11,347,307.95 50.200% 279.200.00 210,136.80 69.063.20 75,260% 19,700.00 19,028.50 671.50 96.590% 248,451.00 253,818.00 (5,367.00) 102.160% 37,523.00 30,235.85 7,287.15 80.580% 21,184.00 20,101.70 1,082.30 94.890% 24,383.00 33,979.92 (9,596.92) 139.360% 10.700.00 11,500.00 (800.00) 107.480% 70939.00 77210.13 (6271,13) 108.840% 712,080.00 656,010.90 56,069.10 92.130% 2,100.00 2.509.19 (409.19) 119,490% 329.414.00 304,337.12 25,076.88 92.390% 250.00 683.34 (433.34) 273.340% 265,971.00 189.126.81 76,844.19 71,110% 70.000.00 64,954.70 5,045.30 92.790% 401,200.00 319,710.60 81,489.40 79.690% 1,068,935.00 881,321.76 187,613.24 82.450% 3.942,100.00 1.972.648.22 1,969,451.78 50.040% 94,500.00 89,239.69 5.260.31 94.430% 59,500.00 38,696.00 20,804.00 65.040% 116,000.00 131,322.10 (15,322.10) 113.210% 5,400.00 0.00 5,400.00 0.000% 4,645,841.00 210,376.05 4,435,464.95 4.530% 39,562.00 4,215.44 35,346.56 10.660% 5,553,100.00 2.163,415.81 3,389.684.19 38.960% 16,800.00 0.00 16,800.00 0.000% 238.664.00 238,663.71 0.29 100.000% 14,711,467.00 4,848,577.02 9,862,889.98 32.960% 4.037,478.00 2,950,856.24 1,086,621.76 73.090% 10,900.00 23,527.22 (12,627.22) 215.850% 92,300.00 58,871.50 33,428.50 63.780% 0.00 1,015.34 (1,015.34) 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 50.00 11.85 38A5 23,700% 103,250.00 83,425.91 19,624.09 80.800% 405,959.00 132,073.29 273,885.71 32.530% 43,824,523.00 20,990,311.17 22,834,211.83 4Z900% 072 2 CITY OF LA OUINTA - 07/01/2009 - 03131/2009 GENERAL FUND EXPENDITURE SUMMARY ADJUSTED REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 1,011,422.00 567,66244 0,00 443,759.% CITY MANAGERS OFFICE 501,503.00 352,322.72 0.00 149,180.28 DEVELOPMENT SERVICES 2,463,637.00 1,691,291.39 0.00 772,345.61 MANAGEMENT SERVICES 1818,399.00 12]3747.55 12544.39 3321W.G8 TOTAL GENERAL GOVERNMENT 5 BIG CITY CLERK 758483AO 499741.58 0.00 258741.42 TOTAL CITY CLERK COMMUNITY SERVICES PARKS& RECREATION ADMINISTRATION 1, 311,611.00 736,346.16 2,099,29 573,165.55 SENIOR CENTER 417,102,00 295,825.34 0,00 12127666 PARKS& RECREATION PROGRAMS 206.779,00 156,65540 000 50,12360 LIBRARY 1,432,296.00 330,86845 0.00 1,101427,65 MUSEUM 292,110,00 132,703,32 219,98 159.186,70 PARK MAINTENANCE 1421331.00 1153, 792.70 0.00 217538.30 TOTAL COMMUNITY SERVICES272 FINANCE: FISCAL SERVICES 1,025,052,00 710,987.79 0.00 314,064.21 CENTRAL SERVICES 402,511.00 295959.53 0.00 106551.47 TOTAL FINANCE BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 436,816,00 307,430,61 0.00 129.385.39 BUILDING 993,720.00 711,945,65 0.00 281.774.35 CODE COMPLIANCE 997,975.00 712,863,57 0,00 285,111,43 ANIMAL CONTROL 406,010.00 269,727.46 0.00 136,282.54 FIRE 5. 070.384.00 2.150.979.19 59235.70 2860.169,11 8 POLICE: POLICE SERVICES 12,224,91000 5,453,623.84 42,75468 6,728,531,48 TOTAL PUBLIC SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 1,584,788.00 599,552.89 O.DD 985,233.11 CURRENT PLANNING 825,086.00 488,296.10 0,00 336,789,90 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 857,865.00 486,63841 9,655.08 361,592.51 DEVELOPMENT & TRAFFIC 1,084,850.00 777,84152 0,00 307,008A8 MAINT/OPERATIONS - STREETS 3,475,141.00 1,069,437.06 17,"IS5 2,388,262.29 MAINT/OPERATIONS- LTGILANDSCAPING 2,071,254. 00 1.395.354. 50 4,900,00 670,999,50 MAINT/OPERATIONS-TRAFFIC 826.189.00 541,321,59 960.00 283,90Z41 CONSTRUCTION MANAGEMENT 918 487.00 69fi 257.ED 0.00 222,229.40 TOTAL PUBLIC WORKS TRANSFERS OUT 5,915,975.00 1,291,%9.99 0.00 4,624.405,01 GENERAL FUND REIMBURSEMENTS (5934349.00) (2808G93.52) 0,00 (3,128,255,48) NET GENERAL FUND EXPENDITURES 48.033.889.00 23,388,102.31 156,]]TO] 22,491,009.82 073 5 CITY OF LA QUINTA 07101/2008. 0313112009 ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 2,628,600.00 0.00 2,628,600.00 0.000% Contributions 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIBRARY 2,628,600.00 0.00 2,628,600.00 0.000% GAS TAX REVENUE: Section 2105 197,400.00 115,859.54 81,540A6 58.690% Section 2106 131,300.00 70,674.50 60,625.50 53.830% Section 2107 262,100.00 151,672.45 110,427.55 57.870% Section 2107.5 0.00 0.00 0.00 0.000% Traffic Congestion Relief 392,000.00 185,040.59 206,959.41 47.200% Interest 6,000.00 4,257.07 1,742.93 70.950% TOTAL GAS TAX 988,800.00 527,504.15 461,295.85 53.350% FEDERAL ASSISTANCE REVENUE: CDBG Grant 186,110.00 6.885.00 179,225.00 3.700% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 166.110.00 6.885.00 179.225.00 3.700% JAG GRANT Grant Revenue 0.00 0.00 0.00 0,000% Interest 0.00 0.00 0.00 0.000% TOTAL JAG GRANT 0.00 0.00 0.00 0.000% SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,000.00 0.00 100,000.00 0.000% Interest 500.00 334.71 165.29 6&940% TOTAL SLESF (COPS) 100.500.00 334.71 100,165.29 0.330% INDIAN GAMING Grant revenue 212,826.00 101,965.73 110,840.27 47.920% Interest 2,000.00 408.25 1,591.75 20.410% TOTAL INDIAN GAMING 214,826.00 102,393.98 112,432.02 47.660% LIGHTING & LANDSCAPING REVENUE: Assessment 927,900.00 499,750.06 428,149.94 53.860% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 927,900.00 499,750.06 428,149.94 53.880%._ RCTC RCTC Funding 4,063,268.00 1,238,238.07 2,825,029.83 30.470% Transfer in 0.00 0.00 0.00 0.000% TOTAL RCTC DEVELOPMENT AGREEMENT FUND Mitigation Measures 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL DEV AGREEMENT 0.00 0.00 0.00 0.000% CRIME VIOLENT TASK FORCE Member Contributions - Carryover 40,536.00 29,952.00 10,584.00 73.890% Grant revenue -JAIB 25,600.00 17,463.57 8,136.43 68.220% CLET Line 3,100.00 4.575.62 (1,475.62) 147.600% Asset Forfeiture -State Adjudicated 8,753.00 8,753.13 (0.13) 100.000% Interest 3,500.00 2,709.86 790.14 77.420% TOTAL CRIME VIOLENT TASK FORCE 81.489.00 63,454.18 18,034.82 77.870% AS 939 REVENUE: AS 939 Fees 0.00 0.00 0.00 0.000% Interest 27,500.00 21,215.14 6,2814.1 77.150% TOTAL AS 939 QUIMBY REVENUE: Quimby Fees 53,900.00 53,854.50 45.50 99.920% Donations 0.00 0.00 0.00 0.000% Interest 200000.00 153,261.24 46,738.76 76.630% TOTAL QUIMBY253 INFRASTRUCTURE REVENUE: _ Utility refund 0.00 0.00 0.00 0.000% Interest 6,000.00 5,936.16 63.84 98.940% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 6,000.00 6,936.16 63.84 98.940% PROPOSITION 1B Prop 1B Grant 1,218,713.00 607.825.00 610,888.00 49.870% Interest 5 090 00 5 140.35 ('70 35) W.990 % TOTAL PROPOSITION 1 B T223,9U,i-0iT-6TI,985_35 610, S:SS 5Sf0uu'h U74 J 07/01/2008 - 03/31/2009 CITY OF LA QUINTA REMAINING % ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48.900.00 37,159.38 11,740.62 75,990% MSRC Funding 67,000.00 48,202.56 18,797.44 71.940% Street Svreeping Grant 0.00 0.00 0.00 0.000% Interest 4500.00 3865.09 634.91 85.890% TOTAL SCAQ 120.400.00 89,227.03 31,172.97 74.110% TRANSPORTATION Developer fees 850,000.00 702.942.78 147,057.22 82.700% Interest 143.000.00 101,287.66 41,712.34 70.830% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 993,000.00 804.230.44 188,769.56 80.990% PARKS S RECREATION Developer fees 60,000.00 52,182.00 7,818.00 86.970% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS & RECREATION 60,000.00 52,182.00 7,818.00 86.970% CIVIC CENTER Developer fees 100,000.00 94,177.77 5,822.23 94.180% Interest 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 100,000.00 94,177.77 5,822.23 94.180% LIBRARY DEVELOPMENT Developer fees 30,000.00 25,566.07 4,433.93 85.220% Interest 0.00 0.00 0.00 0.000% - Transfer in 0.00 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 30,000.00 25,566.07 4,433.93 85.220% COMMUNITY CENTER Developer fees 5,000.00 4,332.00 668.00 86.640% Interest 30,000.00 16,830.36 13,169.64 56.100% TOTAL COMMUNITY CENTER 35,000,00 21,162.36 13,837.64 60.460% STREET FACILITY Developer fees 35,300.00 24,494.24 10,805.76 69.390% Interest 5.000.00 4,914.53 85.47 98.290% Transfer in 0.00 0.00 0.00 0.000% TOTAL STREET FACILITY 40,300.00 29,408.77 10,891.23 72.970% PARK FACILITY Developer fees- 2,000.00 1,2114.00 716.00 64.200% Interest 2000.00 1,467.00 533.00 73.350% TOTAL PARK FACILITY 4,000.00 2,751.00 1,249.00 68.780% FIRE PROTECTION FACILITY Developer fees 20,000.00 13,263.30 6,736.70 66.320% Interest 0.00 0.00 0.00 0.000% TOTAL FIRE PROTECTION FACILITY 20,000.00 13,263.30 6,736.70 66.320% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 110,000.00 101,357.63 8,642.37 92.140% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.000% Insurance Recoveries 21.344.00 21,343.58 0.42 100,000% Donations 3,500.00 2,500.00 1,000.00 71.430% Interest 17200.00 16,474.00 726.00 95,780% TOTAL ARTS IN PUBLIC PLACES 152,044.00 141,675.21 10,368.79 93,180% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 0.00 0.00 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 0.00 0.00 0.000% 075 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL 07/01 /2008.03/3112009 REMAINING % BUDGET RECEIVED BUDGET RECEIVED CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Surface Transportation Funding City of Indio DSUSD IID RCTC Vista Dunes Housing LLP SB821-Biryde Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE 1,567,475.00 440,717.55 1,126,757.45 28.120% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 10.047.212.00 344,742.08 9,702,469.92 3.430% 0.00 0.00 0.00 0.000% 107,500.00 107,500.00 0.00 100.000% 520,486.00 553.730.60 (33,244.60) 106.390% 0.00 0.00 0.00 0.000% 520,916.00 234,900.85 286,015.15 45.090% 0.00 0.00 0.00 0.000% (31,490.00) 0.00 (31,490.00) 0.000% 0.00 0.00 0.00 0.000% 690,628.00 269,826.00 420,802.00 39,070% 0.00 0.00 0.00 0.000% 107,562,597.00 18,190,960.89 89371,636.11 16.910% 120,985,324.00 20,142,377.97 100,842,946.03 339.010% EQUIPMENT REPLACEMENT FUND: Equipment Charges 716,881.00 716,881.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0.00 10,200.00 (10,200.00) 0.000% Insurance Recoveries 0.00 5,983.27 (5,983,27) 0.000% Interest 57,000.00 41,179.04 15,820.96 72.240% Transfers In 25,000.00 25,000.00 0.00 100.000% TOTAL EQUIPMENT REPLACEMENT 798,881.00 799,243.31 (362.31) 100.050% INFORMATION TECHNOLOGY FUND: Charges for services 494,201.00 494,201.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Sale of Fixed Asset 0,00 0.00 0.00 0.000% Interest 30,000.00 21.304.67 8,695.33 71.020% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 524,201.00 515,505.67 8,695.33 98.340% PARK EQUIPMENT & FACILITY Charges for services Interest Capital Contributions TOTAL PARK EQUIPMENT & FAC SILVERROCK GOLF - Green fees Range fees Resident Card Bob Hope Chrysler Classic Merchandise Food 8 Beverage Allocated Interest Income Transfers In TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE Interest Transfers In TOTAL SILVERROCK GOLF LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LO PUBLIC SAFETY 413,394.00 413,394.00 0.00 100.000% 34,300.00 24,913.51 9,386.49 72,630% 0.00 0.00 0.00 0.000% 447,694.00 438.307.51 9,386.49 97.900% 2,942,684.00 2,038,529.75 904,154.25 69.270% 103,104.00 55,826.89 47,277.11 54.150% 15,000.00 23,130.00 (8,130.00) 154,200% 0.00 0.00 0.00 0.000% 308,513.00 211,543.38 96,969.62 68.570% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 3,369,301.00 2,329,030.02 1,040,270.98 69.130% 58854 4,300.00 2,502.50 1,797.50 58.200% 67,086.00 0.00 67,086.00 0,000% 71,386.00 2,502.50 68,883.50 3.510% 2,000.00 2.000.00 0.00 100.000% 425.00 302.48 122.52 71.170% 2.425.00 2,302.48 122.52 94.950% 076 0 CITY OF LA QUINTA 07/01/2008 - 03/31/2009 OTHER CITY FUNDS - ADJUSTED REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND INTERESTADVANCE 2SOXT00 19,30.65 O.00 5,608.35 CAPITAL PURCHASES 6,500.00 4,975,00 0.00 1,525.00 REIMBURSE GENERAL FUND 1, 730707.00 207.097.93 0.00 1,523,609.07 TRANSFER OUT 0.00 0w 0.00 TOTAL LIBRARY FUND GAS TAX CONTRACT SERVICES 29,480.OD 0.0D 0.00 29,480.00 REIMBURSE GENERAL FUND 643,014.00 482,260. S) 0.00 160,753.50 TRANSFER OUT 414393.00 18.05 004 0.00 a388.15 TOTAL GAS TAX FUND FEDERAL ASSISTANCE FUND: TRANSFER OUT 106,110.00 5,885.00 1]922500 TOTAL FEDERAL ASSISTANCE FUND JAG GRANT TRANSFER OUT TOTAL JAG GRANT 0.00 0.00 0,00 0.00 SLESF (COPS) TRANSFER OUT TOTAL SLESF(COPS) FUND 123.078,00 0.00 0.00 123,078.00 INDIAN GAMING FUND TRANSFER OUT 214,826.00 101,985.73 0.00 112840.27 TOTAL INDIAN GAMING FUND LIGHTING S LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 927.900.00 695.924.89 0.00 231,975.11 TRANSFER OUT 0.00 0.00 0.00 0,00 TOTAL LTGILANDSCAPING FUND RCTC TRANSFER OUT 3,744877.00 919847.07 0.00 2825029.93 TOTAL RCTC 3.744:877.00 DEVELOPMENT AGREEMENT FUND CONSTRUCTION 0.00 0.00 0D0 0.00 REIMBURSE GENERAL FUND 0.00 D.00 0.00 0,00 TRANSFER OUT 0,00 0.00 0.00 0,00 TOTAL DEV AGREEMENT FUND CRIME VIOLENT TASK FORCE OPERATING EXPENSES 52,100.00 26,799.04 0.00 25,300.96 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL CRIME VIOLENT TASK FORCE AS 839 OPERATING EXPENSES 60,188.00 8,237,83 0.00 51,950.17 TRANSFER OUT 0.00 0,00 0.00 0.00 TOTAL AS 938 QUIMBY FUND: FEASIBILITY STUDY 35,000.00 0,00 0.00 35,000.00 TRANSFER OUT 6,995,131.00 77,139.85 0.00 8,917,991.15 TOTAL QUIMBY INFRASTRUCTURE FUND CONSTRUCTION - 0.00 0.CO 0,00 000 REIMBURSE GENERAL FUND 0,00 0,0) 0.D0 0.00 TRANSFER OUT 3W,576.00 0.00 0.00 397578.00 TOTAL INFRASTRUCTURE PROPOSITION 18 - SS 1266 TRANSFER OUT TOTAL PROPOSITION 1 B FUND 1,223,803.00 616,790.00 0 W 607,013.00 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 26,600.00 22.302.82 0,00 4,297,18 TRANSFER OUT 67000.00 48,202.58 000 18797.44 TOTAL SOUTH COAST AIR QUALITY TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0,00 CONTRIBUTION 0.00 0,00 0.00 0.00 TRANSFER OUT 8839167.00 2,934,386.02 -0.00 5704780.98 TOTAL TRANSPORTATION PARKS & RECREATION INTEREST ON ADVANCE 37,500.00 22,882,66 0.DO 14,617.34 TRANSFER OUT 0.00 0.00 0,00 0.00 TOTAL PARKS S RECREATION CIVIC CENTER SERVICES 0,00 3,012.38 0,00 (3,012.38) INTEREST ON ADVANCE 231,250,00 142,524,91 0.00 88,725.09 REIMBURSE GENERAL FUND 202,764.00 152,073,00 0.D0 50,691.00 TRANSFER OUT 0.00 0.00 0,00 0,00 TOTAL CIVIC CENTER LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0,00 INTEREST ON ADVANCE 48.750.00 29,851.36 0.00 18.898,64 TRANSFER OUT 0,00 0.DO 0.00 0.00 TOTAL LIBRARY DEVELOPMENT 077 CITY OF LA QUINTA OTHER CITY FUNDS ADJUSTED 07/01/2008-0313112009 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET COMMUNITY CENTER PROGRAM COSTS 0,00 0.00 0.00 0.00 TRANSFER OUT 0.00 000 0.00 0.00 TOTAL COMMUNITY CENTER STREET FACILITY PROGRAM COSTS 0.00 0.00 OAO 0,00 TRANSFER OUT 2 41d 563.1 B 16," 0.00 2,476,398,00 TOTAL STREET FACILITY PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0,00 TOTAL PARK FACILITY . FIRE PROTECTION INTEREST ON ADVANCE 23,125.00 14,398,71 0.00 8.728,29 TRANSFER OUT 0.00 0,00 0.00 0.00 TOTAL FIRE PROTECTION DIF . ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 30000.00 5.490,00 0.00 24,510.00 OPERATING EXPENSES-APP - 6,535.00 2.182,20 0.00 4,352.80 ART PURCHASES 259,665D0 28,000.00 0.00 231,665.00 TRANSFER OUT 4' 000.00 200,000.00 0.00 200000.00 TOTAL ART IN PUBLIC PLACES CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 119,977,859,00 19,940,518.77 106,782.43 99.930,557.80 PROJECT REIMBURSEMENTS TO GEN FUND 1.007,465,00 201,859,20 0.00 805,605.80 TRANSFER OUT 0.00 0,00 0.00 0.00 TOTAL CAPITAL IMPROVEMENTlUU,/Jb,lbJbt EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 879,146.00 136,394.87 66,225.30 676,525,83 CAPITAL PURCHASES 9,500.00 0.00 0,C0 9,500.00 TRANSFER OUT 0.00 0.00 0,00 0.0O TOTAL EQUIPMENT REPLACEMENT FUND INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 827,827.00 26B ]00.82 0.00 359126.18 TOTAL INFORMATION TECHNOLOGY FUND PARK MAINTENANCE FACILITY OPERATING EXPENSES 87,565.00 49.421.92 1,088,37 37.054.71 CAPITAL PURCHASES 22,000.D0 0.00 0.00 22,000.00 TRANSFER OUT 0,00 0.00 0,00 0.00 TOTAL PARK MAINTENANCE FAC SILVERROCK GOLF OPERATING EXPENSES 4.258,009,00 3.133,616,43 0.00 1,124,392,57 TRANSFER OUT 67086.00 0.00 0.00 67086.00 TOTAL SILVERROCK GOLF SILVERROCK GOLF RESERVE TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL SILVERROCK GOLF RESERVE LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0.00 0.00 2,000.00 018 10 COUNCIL/RDA MEETING DATE: Mav 19, 2009 ITEM TITLE: Authorization of Overnight Travel for One Member of the City Council to Attend the 2009 League of California Cities Annual Conference to be Held September 16-19, 2009, in San Jose, California RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 't STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for one member of the City Council to attend the 2009 League of California Cities Annual Conference to be held September 16-19, 2009 in San Jose, California. FISCAL IMPLICATIONS: Funds for this conference attendance will be included in the Fiscal Year 2009-2010 Legislative Program's Travel, Training and Meetings Account (#101-1001-411.51-01). Expenditures for this conference are estimated as follows: Registration $ 500 Travel (flight, ground transportation and parking) $ 250 Lodging (2 nights) $ 390 Meals (3 days x $75) $ 225 TOTAL $1,365 CHARTER CITY IMPLICATIONS: 01 •iem 019 BACKGROUND AND OVERVIEW: The League of California Cities will be holding their annual conference, entitled "Strong Cities - Strong — State - Strong Nation" at the San Jose Convention Center in San Jose, California September 16-19, 2009. The conference will feature a variety of sessions and discussion forums on topics such as finance, economic development, housing, public safety, and environmental quality. Mayor Pro Tern Henderson has expressed an interest in attending this conference. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for one member of the City Council to attend the 2009 League of California Cities Annual Conference to be held September 16-19, 2009 in San Jose, California; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Wanda P. Wise -Latta, Executive Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Announcement — League of California Cities 2009 Annual Conference Iil It F' y'; fit. f Ti d5. S d . wr* vo ^9✓ � a�r i .. J t r � , a i A{/ -gyp strong cities • strong state - strong nation z t A NOTE FROM THE PRESIDENT MAYORS WELCOME I have been proud to represent the League and California cities this year. We worked together, as local officials, city departments, and League staff, to keep local governments strong and ensure that our messages are heard. _ It's been a challenging year for . California's 480 cities and our slate. The weakened econorny has required almost all of our cities to make tough choices. During this difficult time, we've seen that working together through the League is crucial to our efforts to protect our local funds, foster local economic development, and protect the ability of our cities to make our own decisions about local needs and priorities. Working through the League, cities were able to emerge from the very difficult December -February state budget process with their revenues largely intact. We led the way in producing timely, comprehensive information on how our cities could access the federal stimulus funds we need for housing, transportation, public safety, the environment, energy assistance and broadband access. Funding from the 2006 Infrastructure Bonds is generating local jobs and rebuilding our local streets and roads. California cities are taking the lead on climate change and implementing strategies to reduce their greenhouse gas emissions and promote efficiency. We. are working on water issues that are crucial to the well being of our state. We have also been active on coastal issues. Protecting local land use authority and retaining local revenues for local services remain top priorities. Our hard work and success at the local level continues to enhance our con imunilies and we need your involvement to preserve our "Strong Cities - Strong State - Strong Nation:' In these tight economic times, please make the sometimes difficult but valuable decision to join us at the Annual Conference. It will benefit each of you personally; it will enhance your city, and will contribute to the future of California. Judy Mit .h. jj. Pr„ sl f ,—t, teagt e of t;ajjfo aia (tries Mayor, City of Rolling Hills Estates Dear Friends, As Mayor of the City of San Jose, it is my privIlege to welcome our distinguished guests to the San Jose Mc[nery Convention Center for the League of California Cities Annual Conference & Expo. The theme of this year's conference, "Strong Cities, _ duck aeeo .m.,...... Strong State, Strong Nation," reflects how closely our state and national interests are impacted by the collective vitality of our cities. I look forward to joining together to help address mutual concerns within our communities while working towards a rnore vibrant future. My appreciation goes out to the League of California Cities for their continued work in supporting local efforts and ensuring government accountability on the state and federal level. I hope that everyone has a pleasant and productive experience in San Jose. Sincerely, CYtuck flood Mayor, City of San Jose "I 10,c e!<YJtie LEAGUE OF CALIFORNIA CITIES 2009 ANNUAL CONFERENCE & EXPO 082 WEDNESDAY, SEPTEMBER 16 - 9:00 a.m. Registration and CityBooks open at Convention Center 9:00 - 10:30 a.io, Thursday policy committees (adjacent hotel TBD) 11:00-12:30 p.m. Friday policy committees (adjacent hotel TBD) 12;30-1:30 p.m. First Time Attendee Orientation 2:00-3:30 p.m, Concurrent Sessions 4:00-6:00 p.rar Opening General Session —Annual Report and Keynote Address 6:00-7:30 p.ira. San Jose Host City Reception at Tech Museum (Please do not schedule any competing events at this time) THURSDAY, SEPTEMBER 17 7:30 a.�r,. Registration and CityBooks Open at Convention Center 7�45-9:00 a.m. Department Meetings (conference registration required) 9:30-10:145 a.nt General Session Keynote Address 11.00 a.rn.-5:00 p.m. Expo Open 11:15 a.m.-12:45 p.m. Institute for Local Government Luncheon Symposium (additional fee) 11:30 a.m.-12:45 p.m. Lunr..h on Expo Floor 1:00-2:30 p.n1, Concurrent Sessions 3:00-5:00 p.m. Concurrent Sessions 4:00-5:30 p.m. General Resolutions Committee Eveaing CihPAC, League Partner and Caucus Events FRIDAY, SEPTEMBER 18 7:30 a.m. Registration and CityBooks Open 7:30-8:45 a.m. Regional Networking Breakfasts as offered (Contact your Regional Rep —additional fee may apply) 5:15--9:30 a, to. Board of Directors and Partners Recognition Breakfast 9:30-11:00 tr,m. Board of Directors Meeting 9:00 -- 10:30 a.m. Concurrent Sessions 10:15 a.m. —1:45 Limn Expo Open 11:00 a.m. —12:15 p.m. Concurrent Sessions 12:15 —1:30 p.ul. Expo Lunch -around 1:30 —2:45 ti.m, Concurrent Sessions 3:15 —6:00 p.m. Closing General Session Keynote Address, Installation of New Board and Officers Concluding Annual Business Meeting —General Assembly (voting delegates required to register and stay until conclusion) 2009 ANNUAL CONFERENCE & EXPO LEAGUE OF CALIFORNIA CITIES (� pp U U r strong cities • strong state • strong nation N1< HOW TO PARTICIPATE IN THE LEAGUE'S ANNUAL CONFERENCE RESOLUTIONS PROCESS Policy development is a key part of the League's legislative effectiveness. The League's Annual Conference Resolutions process is one way that city officials can directly participate in the development of League policy. The 2009 Annual Conference Resolution Calendar of Events identifies the key points in the process. Sidi ar !?esou ilmis Any elected or appointed city official, individual city, division, department, policy committee, or the board of directors may subrnit a resolution for consideration at the conference. Resolutions must be submitted to the League's Sacramento office no later than 60 days prior to the opening of the conference. Resolutions should focus on direct municipal issues of statewide importance, o•aidetaton at ih %lr :;erelarr, The League President refers the resolutions to the League policy committees for review and recommendation at the Conference. Resolutions are next considered by the General Resolutions Committee (GRC), which consists of representatives from each division, department, policy cominittee and individuals appointed by the League President. Resolutions that are approved by the GRC, and resolutions that are approved by the policy committees, but not approved by the GRC, are next considered by the General Assembly. Resolutions approved by the General Assembly become League policy. Other action on resolutions can be: refer back to a policy committee, amend, disapprove, or no action. late;-3reaking ksucs Resolutions to address late -breaking issues may be introduced by petition at the Annual Conference. To qualify, a petitioned resclution must be signed by 10 percent of the voting delegates and submitted at least 24 hours before the beginning of the Concluding General Assembly (Deadline: 3:15 p.m., Thursday, September 17, 2009). All qualified petitioned resolutions are forwarded to the General Assembly for consideration, regardless of the action recommended by the GRC. 2009 RESOLUTIONS CALENDAR AND DEADLINES '52farr, tit Olt@(?fr;Gi' Thursday, July 2 Deadline for submitting appointments to the General Resolutions Committee. Friday, July 17, 5:00 p.m. Deadline for submittals by regular mail; OR Saturday, July 18, midnight For submittals by e-mail or fax. Deadline for submitting resolutions to the League office. Early August Resolutions distributed to city officials and posted on the League website. At ..l t, C.I), ?itfir!re Wednesday, September 16, 9:00-10:30 a.m. (Thursday committees); 11:00 a.m.-12:30 p.m. (Friday committees) Policy committees meet to review resolutions and make recommendations to the General Resolutions Committee on resolutions assigned to each committee. Thursday, September 17, 3:15 p.m. Deadline to submit signatures to qualify a petitioned resolution. Thursday, September 17, 4:00 p.m. General Resolutions Committee meets to consider and make recommendations on resolutions. Friday, September 18, 3:15 p.m. Consideration of resolutions by cities in the General Assembly at the Annual Business Meeting. (Voting Delegates must be registered at conference and must stay until conclusion of voting. They may register for Friday only.) LEAGUE OF CALIFORNIA CITIES 2009 ANNUAL CONFERENCE & EXPO 084 TRANSFORMING CITIES USING SOCIAL MEDIA arlene L.i, Au'hor and expert on 5ocial flleilla and IV] arhetinr Thursday, September 17 CHARLENE 1.1 Charlene U is an influential thought leader and guide on emerging technologies, with a specific focus on social technologies, interactive media, and marketing. She is the cc -author oftlie. business bestseller, Groundswell: Winning In A World Transformed By Social Technologies, published by Harvard Business Press in May 2008. Charlene is one of the most frequently -quoted industry analysts and has appeared on 60 Minutes, The McNeil NewsHour, ABC News, CNN, and CNBC. She is also frequently quoted by The Wall Street.lournal, The New York Times, USAToday, Reuters, and The Associated Press. Watch the conference website at www.cacities.org/ac for new session updates. PRE —CONFERENCE WORKSHOPS _nderstartd it PW)Ii Sr.v'c.e Gitirs LLm;s and Principles (AB 12,N i W ping) This session satisfies the state ethics education requirements for local officials, which requires two hours, every two years. Attendance at this session will be available as part of your conference registration or one -day Wednesday registration. CITY COUNCIL AND DEPARTMENT HEADS — ROLES AND RESPONSIBILITIES Le.Acrship ant.' et LlraJon of t:;e 6ity N �: alter in a Turbulant i The dramatic impacts resulting from the State's most significant recession in history dictates that elected and appointed city leaders function at their very best. City Councils must focus more on their leadership than ever before, including the City Manager and his/her performance. Too often, more energy is given to pointing fingers and placing blame. best describe how the City Manager will assist and guide the Council in making the important strategic decisions regarding service levels, finances and communications with citizens. 'flitftil",rthcc(Ay `rurl61II fi,noll Your city can find itself in complex, expensive, commercial -type litigation. Gone are the days of simple disputes resolved with local counsel at predictable expense. Understand the important role the City Council plays In the litigation process. Describe the scope of what must be considered in planning for any battle. Prepare the necessary resources, as well as the strategies and techniques for survival and success. 2009 ANNUAL CONFERENCE & EXPO - LEAGUE OF CALIFORNIA CITIES 085 strong cities • strong state • strong nation Staying Oil Message it] a Totrgh Medlaih-t-old Eltuirontued Whether your City is pursuing a high -visibility project, placing a local revenue measure on the ballot, or simply attempting to keep its constituents informed, scrutiny and interaction frorn traditional media sources (local print, electronic media) and "new media" (clogs, media Internet posts, YouTube, social networking sites) all play a role in your success. Learn how to effectively stay on message in the face of skepticism from OpEd boards, negative coverage, and opponents who blog. file General Plan Process —In1portant Tilts for Elected Officials and City Manag rs Elected officials and city managers need to be familiar with the basics of the General Plan update process. Specific topics to be covered will include how to set the tone for the update at the project kick-off, ensuring an effective and comprehensive public participation process, setting realistic budget and timeline expectations, and tips on interacting with neighboring jurisdictions. Successfully Serving as a City Co'.incil Member and fiwi-profii Board Menuicr Are you a public official, but also a member of a local charity or non-profit organization? The potential conflict and ethical issues arising from your involvement may seem overly complex and esoteric, but they are critically important. Explore the legal and ethical issues posed by service contracts, funding decisions, compensation and cost reimbursement, and public records requests involving city and the non-profit organizations. Reading PeopleFrom fil':� Outside In — Pace Reading Get to the truth by accurately reading any facial expression within 60 seconds. Detect a person's thinking style by looking at their eyebrows and spot the indicators of resistance and how to avoid them. Increase your persuasion abilities by knowing what response you'll get before approaching someone. - 1N2,Yo -F 3 , r " i?01, Ti,", >m"'e t 1Usrick7hin-mf Hcv,, to Irije:,t innill) -,tIll into tfilur 01jin.zatiol Governments are in business... In the business of public service. Drarnatic change is necessary to disrupt the status quo and reject the' we've always done it that way" approach. Characterize maverick thinking and inject passion and innovation into your city's mind -set. Ways to rethink, reconnect, reinvent and redesign your organizational strategy will be shared. nnnvatiotts in Resident CIv'C f_iucatinri and Engagarnent: Ftom Gff7iol, ,ice-;Ini¢Is to Sustsi ,J Comir ilty Engagement Cities are experimenting with different ways to successfully inform residents about local civic and political issues and to create ongoing forums for broader civic participation. Efforts involve special "citizen academies," the use of online technology, new staff responsibilities to encourage public engagement, and the civic education of young people. Grasp a variety of practical and strategic approaches to effectively educate and involve a broad representation of city residents. Pi aduvelcpinelil. Hot Topics Hear the latest information on the ERAF lawsuit, state budget issues and recently Introduced legislation impacting redevelopment and its future potential for assisting cities in economic recovery and job creation. u ofltra`.to: t'rmin ,flcat?ri 1 I a, itlole Slep Iwwa(d qho'? 1-Read; Contractor prequalification earl streamline the bidding process and provide cities with added assurance that the lowest bidder will also be a responsible bidder. When done correctly, prequalification is a great tool. When done incorrectly, prequalification can result in excessive bid protests and project delays. The presenters have worked together on a very successful prequatill cation effort and they've all seen the aftermath of unsuccessful attempts. During this session, the presenters will evaluate the pros and cons of the prequalification process and provide a "how to do it right" overview with an emphasis on real -life lessons learned. Gm,.' !fig, Child r Jy li`J!. ms If we are to promote inclusive, child -friendly communities, human development must be the basis of planning and design. Emphasize how to create places that provide opportunities where children's behavioral, social and emotional needs are understood and met. LEAGUE OF CALIFORNIA CITIES 2009 ANNUAL CONFERENCE & EXPO .- 086 Effectively Com muni;;ate, Your OPE[B Stury Congratulations! You've completed your OPEB valuation, starred down ominous unfunded liabilities, covered your normal costs, and are working toward fully -funding your ARC. Now, how do you communicate to the public how you are managing your organization'.s retiree medical benefit costs? Explore effective communication techniques with experts who, have successfully packaged and presented their message. CITY FINANCES — DOING MORE WITH LESS ro ii TenThings'iop tvilust (�,7i0v= AbcUt t, It)` ,riflauf,- What do the tribulations of California state budget mean to cities? What are the latest, legislative and court decisions affecting city finances? What are the important financial reporting and auditing issues that decision makers need to know about? What's orr the horizon? Learn the hot city finance issues you need to know, lovolv',ng the Public in local Budget Decisi n-.Makine Many cities are facing serious revenue shortfalls requiring difficult budget decisions and where there is little community consensus about what to do. Utilizing a new tool, gain specific; insight into examples and suggest a range of strategies to effectively involve the public. GEiployee final ll Cate 6u ^_-alis-is Small in 1R rents Yr i r I aloe it i0ms Employee health incentives remain a top area of interest to city managers and executive staff. Explore how worksite wellness policies and employee health incentives can lower health care utilization, reduce absenteeism, and raise morale. Highlight policies and programs to adopt at low or no cost to encourage physical activity, stress reduction, and healthy eating. Galiforiria I iloraries --Your (; ty's Best Econvwc Stimulus Package During this economic crisis, find out how your local library can be a partner in economic recovery. Share best practices for providing services that both serve the community and are also aligned with challenging budgets. Measure performance to realign and streamline services. Identify best practices in library retail redesign and gain examples of innovative programming to guide residents through tough times. E-Ser vices uppo "mutts a:'d Piikil s Achieve superior customer service standards within a city. Budgets have been cut, hiring frozen, and customers are demanding more from government. How can cities 'unprove their service while also reducing costs? Innovative ant experiences will be shared ' „'•*`-`� with real data from cities. 1+ Ic 11 Sfreigilipri f rr,loiunity .?ispnrta r Ljrllrtt Reson c.s anri a i'nrserpit lo'A Got shrinking budgets and a growing elderly population? City officials are recognizing that transit needs among the very old and the residents with disabilities are not fully met by public transit and ADA paratransit systems. How can specialized transit needs be addressed in an environment of shrinking resources? There are cost effective, user-friendly local transportation programs. CITY FINANCES — ECONOMIC DEVELOPMENT AND NEW OPPORTUNITIES FOR REVENUE U"r:nnlll i; a Local fiu?$sve `or the first Inn: Need more money? Concerned about the economy? How will "pocketbook' politics affect voters? Learn how cities have won their measures during a recession. This "A to Z" session, designed for cities that haven't gone through the process, will cover basics of how to plan for a revenue rneasure from start to finish, including: different funding mechanisms available, and the pros/cons of General Purpose (50 %+1) or Special Purpose (two-thirds requirement); best election timing; importance of message and opinion research; legally -permissible constituent education; political tactics, and more. Ilevelrt g;i Filf[-r,endi :'Sty Now more than ever, cities must generate jobs and increase wealth in their communities. By becoming a film -friendly city, you can generate millions of dollars in economic impact through job creation and production company spending. Reveal simple tools to attract the film Industry to your area. Whether small rural town or a large urban city, film -friendly practices can make a difference in turning the tide on run -away film production. 2009 ANNUAL CONFERENCE & EXPO LEAGUE OF CALIFORNIA CITIES 087 cities • strong state • strong nation Travel and Tourism: I3ig Business for California C,3mmunit es, Large and Small Learn how cities can identify their assets, successfully brand and market their community. Listen to California experts describe how they brought new tourism revenue into their cities. Apply current trends to promote California's sustainable tourisrn. Learn sustainable best practices, and how this approach can benefit towns not only through tourism, but through healthier lifestyles and cleaner surroundings. Discuss tourism's role on the national, public policy level and how to turn cultural capital into dollars. Rebuilding Commercial Districts: 'turning Around the Downturn The recession has left commercial and mixed -use districts of many cities with dark storefronts and empty commercial spaces. How do you return these areas to economic vibrancy? Strategies include: assessing what you have, potential revitalization strategies, marketing and design, public/private partnerships, and lessons learned from successful redevelopment. Revitalization —Vacant and Ifi]apidatccl to Increased City Reve;tnes Hear from two small to mid -size communities that have hugely revitalized their downtown area, thus resulting in increased city revenues. Survey the paths taken in order to secure grant funding for these projects and the legal issues that can arise. Is your city the next to undergo such a beneficial change? HOUSING ISSUES —HARD TIMES ARE HITTING HOME Stnh+,t.liedu� titfc?r. ds, Band -aid Delve into financial and real estate hot topics with the California economist and renowned real estate expert, Carole Rodoni. Evaluate the residential/commercial real estate and credit markets' effect on local economies. Are we at the bottom, what's the real cost and who will pay? Are stock and bond markets still volatile, steady or blooming again? Plan for your city's recovery mode. lwedti W ltdo vn: S ,nr th° In fracts in i r Cenllnunitses Cities need housing help. Topics include options for private new housing developments in trouble, restructuring agency homeownership programs, foreclosure counseling, refinancing, intervention with lenders, purchase of properties, rehabilitation, and close coordination with other public agencies, such as code enforcement. Discuss limits imposed by community redevelopment law In responding most effectively to concentrated foreclosures. fro rs inb tnaf r.rn Issues of rlftord:ble Noosing ill California Much focus is placed on the development of affordable housing by both developers and cities. Once the affordable housing is built, there, are a myriad of complex long term issues that must be addressed: on -going compliance monitoring, physical habltahility assessments, housing increment requirements, reporting, etc. Discuss legal requirements and best practices. PUBLIC SAFETY Imitvat.°re Crime cvaittion as a Bass Building Block for Su a ,A ie o'l�mnatios Local governments use redevelopment and other resources in creative ways to foster safer communities while alleviating blight, beautifying neighborhoods and building community assets. List elements of a successful crime prevention program. Demand strategies to develop cross -departmental collaboration. Walk through the steps from program formulation to implementation. Cn4 ;l �„ f rew,,r•.tion and O.R.F.E adlcation Two cities; two award winning programs for dealing with graffiti. Delve into the science of tracking and prevention and then move to explore the benefits of expediting removal within 24 hours of the occurrence. These experts will expose real data to take back to your city. LEAGUE OF CALIFORNIA CITIES 2009 ANNUAL CONFERENCE k EXPO 88 hang Violence Rod "tlon, lwi ,dnbft11, and (err r(` ti`N? Str�tewf!ji The National League of Cities Institute for Youth, Education and Families is working with California cities through the "California Gang Prevention Task Force" to reduce gang violence and improve outcomes for at -risk youth. Best practices, lessons learned, and strategies you can use will be reviewed. Strafe gie Labor Nego iat'cns During Turbulent Tunes Labor negotiations are a challenging but necessary part of the employment process. How do you achieve your bargaining goals during a time when the paradigm is shifting? Learn creative and effective strategies for negotiating a sustainable compensation package. Efiect("i En°rgf�rlcytri< :ge�n a+jfaration Response for Cities Share how various cities have prepared, managed and responded to actual, recent emergencies that threatened their communities. Better prepare for future incidents by developing better communications, evacuations, volunteer workers, public information and shared command responsibilities during multi -jurisdictional emergency incidents. Discuss important preemptive measures with the prospect of continued drought conditions and changing weather patterns that could adversely affect local communities. leave arty or Stay & (Defar c To protect against loss of life and property, should local officials promote policies that make sure that residents get out immediately so fire services professionals can get to work? Or, should residents be taught to stay and defend their property during a wildfire? Hear the pros and cons of "Leave Early" and "Stay and Defend" to use in discussions within your own community. ENVIRONMENTAL QUALITY Comprehensive 611in'vel Lary a, d Ciimatr, ,•'loti,n Planning prw css What can your community apply from the Paso Robles GHG Inventory and Natural Resources Plan and San Carlos GHG Inventory and Climate Action Planning (CAP) process? Identify challenges that needed to be overcome and funding opportunities that were instrumental to the success of the programs. Regional coordination and partnerships serve a strong role in the process. i;term `nargy P,o; cts for '�itjes Clean energy projects can save energy, reduce costs, and lower carbon footprints. Several projects are already paying for themselves using energy savings. Riverside has saved over $21 million dollars in 11 years and Hercules has just completed upgrades to city facilities including cogeneration, equipment, lighting and solar photovoltaic installations resulting in $100,000 savings and a reduction in greenhouse gas emissions. City officials will share their financing mechanisms and performance guarantees. Luca( Sly t!gir ur Crea n Ilealfrly r u itutnities There is a growing awareness that how neighborhoods are planned and built has a profound influence on public health. Leading practitioners from local government, planning, philanthropy and community organizations will provide strategics and tools cities to incorporate concerns related to health, physical activity and access to healthy foods to create healthier and more vibrant communities. This session follows the ILG Lunch Symposium and Keynote. Caljfon:ia's cities and VI Survivin; Saljfcrnta's '+;Stet :;rl.1S Three years of drought in California have brought about a full blown -water crisis. Learn about the crisis in the Bay -Delta, recent legal rulings lowering water supplies to state water project recipients, the State Blue Ribbon Panel's recommendations for a peripheral carial and the Stale Water Plan. Find how each of these pieces impacts your city and what you need to know about them. Get+ g ire 6rc n to Go G;c I Emergma Fu,iding Options for SostainabWty Is your community anxious to embrace green initiatives and do its part In reducing the carbon footprint of your energy, transportation, housing and municipal operation? But, how do you get the funding to go green? Explore existing and newly ernerging funding sources and tools available to cities in support of building sustainable communities —from AB811 energy retrofit programs, to green buildings, and beyond. Sessions are subject to change. Go to wwwcacities.org/AC, for a session schedule by date/time. 2009 ANNUAL CONFERENCE & EXPO - LEAGUE OF CALIFORNIA CITIES 'W 089 strong cities • strong state • strong nation rA.9 t C LN r C, i,r ... ! tue;.s Vf t j pFlilt!y Gmu,s The League is committed to promoting involvement for all, to reflect the diversity of California's cities. In addition, having groups within the League whose purpose is to connect city officials sharing similar characteristics with one another promotes the League's mission of facilitating the sharing of information and ideas among city officials and promoting responsive city government. The League has recognized the following diversity groups_: African -American Caucus, Asian -Pacific Islander Caucus, Gay, Lesbian, Bisexual & Transgender Local Officials Caucus, and Latino Caucus. Be sure to sign up to join one or more of the League's Caucuses. Each will host a networking event at the Annual Conference and are open to all attendees. ;fileicipz) DepartmLEo'ts Functioning as professional societies, departments have been an integral and important part of the League, serving as a catalyst for educational and networking within specific fields. They play an essential role in forming League policy, assisting with conference program development and are represented on the board of directors. Department Business Meetings will be held Thursday, September 17. Be sure to bring representatives from your city to attend the conference and their respective department events. Callabprations: ;u:Iding Innovative va Efficient Citles — rrpo Hall Speaker Theater Series League Partner companies, along with city officials, will cover a range of topics related to public private partnerships. Learn ways that your city can be more efficient and proactive by leveraging partnerships with outside agencies and private firms. Five separate sessions will include: Water The Governor has declared a water emergency in California. Water rationing is already affecting many cities across the state. Learn ways that your community can become a more efficient user of this precious resource. Energy Conservation Presenters will discuss energy conservation ranging from LEED certified building, to solar projects, to developing programs to Cry tat ,rney It mart ne k eg?J trace The City Attorneys Department program will include presentations on various current and recurring legal issues that impact cities. The League is a State Bar of California MCLE approved provider. Detailed information on the hours of credit will be in the final program. City attorney papers are available on an advance -order basis for $55.00 for a printed copy or $25.00 for an electronic version on a flash drive and will be at the conference in the CityBooks area. Papers ordered but not picked up at the conference will be shipped after the conference at an additional fee. Regimlai Djv;sious Regional Divisions function as the League's grassroots advocacy teams. They are a great way for city officials to get involved in activities that support the quality of life in their community. They provide the Board of Directors with necessary input and counsel from a diverse range of perspectives among a membership dispersed throughout the state. Divisions are staffed by League regional representatives and help division officers develop Informational programs and organize grassroots activities to support League legislative or policy goals. Most divisions will host networking breakfasts on Friday, September 18. Contact your regional representative for more information and prices. Infrastructure Investment With Federal stii money flowing to state and local governments, cities are looking for ways to get their infrastructure projects funded. Find out more about the stimulus funds as well as alternative ways to move forward on infrastructure projects in your city. Financing Energy Efficiencies Many energy efficiency projects can help save cities money and even pay for themselves over time. League Partner presenters will share Information about programs and services to help you fund energy efficiency projects in your community. Saving Money through Contract Services In these difficult economic times, cities are always looking to save money. Partner representatives will show the cost savings that can be had by contracting with outside firms and agencies to provide valuable services in your community. encourage energy efficiency programs in your cities.. Special thanks to Sempra Energy Utilities. LEAGUE OF CALIFORNIA CITIES 2009 ANNUAL CONFERENCE & EXPO Mi NOTE: Those in hold are featured League Partners 3M Company, Traffic Safely Systems Division Aaquaiuols, Inc. Academy of Model Aeronautics Albert A. Webb Associates Amereschm Inc. American Sports Centers Monarch Pole Products AsphaltZipper,Inc- Association of California Water Agencies Avery Associates Azavar Audit Solutions, Inc. Sarlmacks"a Best Best & Krieger LLP Beverly Prior Architects Bickmore Risk Services & Consulting Big League Dreams NSA His Clean Environmental Services Blais & Associates, Inc. Bob Murray & Associates Boyles & Associates - Graffiti Consultants BSA Architects - Bull Stockwell Allen Bureau Verdes Burke, Williams & Sorensen, LLP Buxton CA Association of Code Enforcement Officers California Building Officials ICALBO) California Communities/U.S. Communities CA Dept of General Services/CAL-Card CA Dept of Housing & Community Development - California 0ept of Water Resources California Engineering Company CA Integrated Waste Management Board California Joint Powers Insurance Authority California Library Association California Manufactured Housing Insfitote/CMHI California Product Stewardship Council California Rural Water GaIPERS Cal TRUST Carl Warren & Company Carollo Engineers/EMS CartAGraph Cascade Engineering Center for Effective Organizations Center for Homeland Defense and Security CHTM HILL OMJ Charles Abbott Associates, Inc. Chevron Energy Solutions Civil Justice Association of California Clark Pacific Clean Energy Clean Street Comcate, Inc. Contract Sweeping Services, Inc. Credit Bureau Associates Crown Disposal Co., Inc. CRW Systems, Inc. CSAC Excess Insurance Authority CSE Insurance Group COG Consultants, Inc. Danco Communities Export, Rosenblit & Litvak, LLP Dave Bang Associates, Inc. David Taussig & Associates Be La Rosa IT Co. Dekra-I.lie Dept of General Services - Statewide Travel Program Digital Map Products Entrap Group LLC ecivis ECO: Logic Engineering EMCOR Services Mesa Energy Systems eltecords/Weoplex Ernest Brawn & Company Field Paoli Architects first Empire Securities Leitch Traffic Inc. Goodman Ball Inc. Goodwin Consulting Group, Inc. GovUelivery, Inc. Government Outreacti Granites, Inc. Graphic Solutions Grasshopper Company Green Leaf Mapping and Control Systems Griffin Structures, Inc. GST Harrington Decorating Company Harris & Associates Hill. Companies Heavenly Greens Peery International, Inc. HF&H Consultants, LLC Honeywell Building Solutions Howard Technology Solutions Hybrid Light, LC Hydro Point Data Systems, Inc. Ice Energy ICMA Retirement Corporation Infer Public Sector ING Integrated Digital Technologies International City/County Management Association International Parking Design Dean, Inc. Jan Raymond Legislafive History & Intent Johnson. Controls, Inc. Jones & Mayer Kaiser Permanents Keenan & Associates Kimley-Horn and Associates, Inc. HOA Corporation Koff & Associates, hm. Attack Moskovitz Tiedemann & Girard, A Law Corp. KTS Network Solutions Lake Traffic Solutions Landslide Solutions, Inc. Laserfiche Lawson Software Inc. Library Systems & Services Liehert Cassidy Whitmore LPA,Inc. LSA Associates, Inc. MacFarlane Costa Housing Partners Material and Contract Services Matrix Consulting Group MAXIMUS McDonough Holland & Allen PC NICE Corporation The Mercer Group, Inc. Meyers Nave MGTof America MIG, Inc. Milestone Products Monitor Integrated Healthcare, Inc. the Monte Group Moreland Personnel Services Multslack Municipal Information Systems Assn. of California MuniGnk, League: of California Cities MuniServices, LLC National Community Renaissance NOS NEGA/GEW Next 10 NGVAmerica Honest Waste Systems, Inc. North America Power Partners.com The Olson Company Omni -Means, Ltd. PACE Paragon Partners Ltd. Parkeon, Inc. PARS Pay Plus Solutions PBS&J PERC (Pacific Environmental Resources Corp.) Retention Manufacturing, Inc. Philips Healthcare Piper Jaffrey & Co. Planeffils, Inc. Platescan, Inc. Precision Inspection Company Inc. Public Financial Management, Inc. 0-STAR Technology Quad Knopf Castries Labs, Inc. Ouestys Solutions -A VillageEdocs company Ralph Andersen & Associates RBF Consulting Recyclil Red Flex Traffic Systems F ig Pacific Company Benue Sloan Holtzman & Sakai LLP Public Law Group Republic ITS Republic Services REVERSE 911° RIM Design Group, Inc. FHA Consulting Group Rosenow Spevacek Group Inc. RRM Design Group Schaefer Systems International, Inc. SCS Engineers Smesys Networks Siemens Building Technologies, Inc. Sierra Display, Inc. Sllvercrest / Western Homes SmartCover by Factories SolarCity Solid Terrain Modeling, Inc. South Coast Lighting & Design Southern CA Concrete Producers Southern California Edison Southwest Water Company Spurtsplex LISA Stone & Youngberg LLC Sun Valley Lighting Swinertan Management & Consulting Syiech Solutions T-Mobile USA Engineering TASIN (Tribal Alliance of Sovereign Indian Nations) Thomas WhGelaw & Tyler Thunder Mountain Enterprises, Inc. TNT Fireworks Toter Inc. Traffic & Parking Control Co., Inc QAPCO) Tramutola, I.TO Transtech Tripp Lite U-Haul International Union Metal Corporation (University of La Verne USA North Utility Cost Management LLC Valley Power Systems Vanir Construction Management, Inc. Venueiech Management Group, Inc. Vacua Water Vision Internet Welker Parking Consultants Waste Management Wausau file Inc. West Coast Arthritis, Inc. Willi Wonder & Kelly WLC Architects, Inc. Wood Rodgers, Inc. 2009 ANNUAL CONFERENCE & EXPO - LEAGUE OF CALIFORNIA CITIES 091 strong cities • strong state - strong nation hiti°Af —In wttl AnIm a I' adership Gala Casino f! g-it In conjunction with the hospitality reception hosted by Willdcn CitiPAC will present its 4th Annual Leadership Gala Casino Night. Join the League Board of Directors for this exciting evening of entertainment. GityBof) ks In addition to its own publications, the League of California Cities makes available current titles which have a particular relevance to local officials. Watch for special VIP book signings. All attendees who register ONLINE only, by Tuesday, August 25, will receive a $10.00 discount coupon to use during the conference, ir;t liners Acdvities Special arrangements to welcome first-time. attendees include an orientation briefing on Wednesday, September 16, at 12:30 p.m. Be sure to check the First Tyne box during the online registration if you have never attended an Annual Conference. elen Pu;riari A4,a d for Ezcelierwc Helen Putnam Award for Excellence program recognizes outstanding cities that deliver the highest quality and level of service in the most effective manner possible. Visit the special displays by cities that won the 2009 prestigious awards program and learn what your city can adapt from their success. ]he Instit frrr Lursal un =I in',att p The Institute for Local Government presents its 5th Annual Luncheon Symposium, Creating Healthy Neighborhoods for All, on Thursday, September 17. How city officials plan, design and build their communities has a tremendous impact on the health and well-being of residents. Robert Ogilvie, Program Director of Planning for Healthy Places, will present a dynamic perspective on the ways that cities can use planning, economic development, redevelopment and other tools to create healthier neighborhoods for all their residents. Advance reservations are $45.00 each. Space is lirnited and tickets are available through the advanced registration process. For updated information for this event, please visit. www.ca-ilg.nrg. ILG is the, nonprofit research affiliate of the League of California Cities and the California State Association of Counties. W fin: tflayor, and C;ou ail":e hers Academy tf Mayors and Council Members Academy is a training certificate program and consists of specific educational programs and community activities that enhance knowledge and skills needed to be more effective in office. The levels of the Academy are Leadership, Advanced Leadership, and Leadership in Action. You may participate in all three levels at the same time and it functions on the honor system. for more information on the academy, please email bsanders@cacities.org. Stildorl Nogram College students studying local government and who are not city employees may apply to volunteer at the conference to receive a reduced ($100) or no cost registration, if their primary academic: advisor makes such a request in writing to the League of California Cities Annual Conference Registration. Limited volunteer opportunities are available. The 2009 Annual Conference will not offer a high school youth program. "(0 1 A I Its I .a._yP <.-,PAI n, ; LEAGUE OF CALIFORNIA CITIES 2009 ANNUAL CONFERENCE & EXPO 092 The value of your registration includes: Electronic or web access to all program materials Admission to all conference program sessions and the Expo -r One continental breakfast Two full lunches with the Exhibitors in the Expo hall - The San Jose Host City and multiple League Caucus receptions OPTION ONE (credit card) - Register online at w_ww.c_ac_ines.org/AC for immediate access to conference confirmation and a link to hotel reservations. In addition, registrations made only online before August 25, will include a $10.00 coupon to be used at CityBooks during the conference. OPTION TWO (check) Full payment must accompany the registration form. Please obtain and print the check registration form at www.cacities.org/ac. Registrations will not be processed until payment in full is received. Fax registrations will not be accepted. Please make checks payable to the League of California Cities. The League is unable to accept purchase orders. After Tuesday, August 25, you must register onsite. Full Gonferenco City Officials and City Staff $500.00 Public Officials $550.00 Partners/Exhibitors/Others $650.00 1 Note: Conference registration is required to attend the Annual Conference business meeting and/or to be a Voting Delegate. Env -Day Only ko,,istrMion (Select Wednesday, Thursday or Friday) City Officials and City Staft $250.00 Public Officials $300.00 Partners/Exhibitors/Others $350,00 Optional Rc r;haticii Add ons (n n c ,re ahh;t Caucus Memberships $100/year per Caucus ILG Luncheon $45.00 Spouse or Guest $100.00 City Attorney papers (print) $55.00 City Attorney papers (flash drive) $25.00 City Attorney papers (PDF) $Free W papers are not picked up at the conference, $10.00 shrpping/trandling will be charged. Spcuse/Guesi Registration The spouse/guest registration fee is restricted to persons who are not city or public officials, are not related to any Partner or Exhibiting company, and would have no professional reason to attend the conference. The fee includes admission to conference sessions, the expo, meals and receptions. There is no refund for the cancellation of a spouse/guest registration. O lisite Badge. Pick Up Each delegate who has registered in advance must pick up an official 2009 Annual Conference badge at the registration desk in the San Jose Convention Center. Registration will open on Wednesday, September 16 from 9:00 a.m. to 5:00 p.m., Thursday September 17 from 7:30 a.m. to 4:00 p.m. and Friday, September 18 from 7:30 a.m. to Noon. If you have questions, please contact the League Conference Registration Office at (916) 658-8291. Refund Policy Advance registrants unable to attend this meeting will receive a refund of the registration fee, less a $50 processing charge, only by submitting a written request to the League of California Cities, Conference Registration Office, 1400 K Street, Suite 400, Sacramento, CA 95814, fax (916) 658-8220. or email klofte@cacities.org. Requests for refunds must be received by 5 p.m. an Wednesday, September 2. No refunds will be provided after this date. (VCCA VF' LEv - 'NOw 2009 ANNUAL CONFERENCE & EXPO - LEAGUE OF CALIFORNIA CITIES Cl 9 3 stror A N (' ties • strong state • strong nation San Jose, VIc" ler4' (on n-ion eflt-r 50 West San Carlos Street The convention Center has a parking garage available with 500 spaces for public event use. Every 1 Hour—$3 6 Hours maximum per day—$18 Access is allowed 24 hrs, 7 days a week 511 is a Bay Area travel guide. Dial 511—it's free. 111 _...... sir�..�— (st ePn Sari jose Intern is-11 Airpor Total estimated travel time to the convention center is 8 minutes and 4.32 miles. Travel by taxi and shuttle services from the airport. Estimated fare from the Mineta San Jose Airport to downtown is $14—$20. Pu6ijc Transportatjcn The Altament Commuter Express (ACE Rail) is a commuter train that runs between Stockton and San Jose California. Visit www.acerail.com for more information VTA (Santa Clara Valley Transportation Authority) is a Bus and light rail service to the San Jose metropolitan area of California. The VTA also offers BASH, a free Downtown Area Shuttle connecting between the San Jose Dilution Caltrain Station with VTA Light Rail stations, and downtown office buildings. DASH shuttles run about every 10 minutes frorn 6:17 am to 7:13 pm Monday through Friday, except on major holidays. All shuttles are lift -equipped and accessible to people with disabilities. For schedules, route maps, and fare information for bus and. light rail visit www.vta.org. Caltrain runs between San Francisco and San Jose with weekday commute -hour service to Gilroy. Key destinations along the Caltrain line include the San Francisco and San Jose international airports. For more information visit www.caltrain.com. BART rail service connects San Francisco with the East Bay. Train schedules, ticket information, Bay Area maps, and transit news. Visit www.bart.gov for more information. ..A_N;l I 4F. <-. ,1..ii(JrvV LEAGUE OF CALIFORNIA CITIES 2009 ANNUAL CONFERENCE & EXPO 94 The League of California Cities has contracted reduced room rates at the following properties for registered attendees at the 2009 Annual Conference. Please be sure to use the properties listed below to stay within the League's housing room block, while space is still available. Space will till quickly in San Jose, please register early and online. Phone reservations will not be available for League conference hotels. The advanced housing reservation/rate deadline is Tuesday, August 25. SANJOSE CONFERENCE HOTELS 1. Fairmont San Jose 170 South Market Street $179 2. San Jose Marriott 301 South Market Street $175 3. Hilton San Jose 300 Almaden Boulevard $149 4. Sainte Claire 302 South Market Street $155 5. Hotel Montgomery 211 South First Street $175 'Hotel tax and fees 10. 07% and .$2. 00 per night. Rates include a small surcharge to help offset facilities costs. Additional parking fees daily. osil i 1 v'? _Nmsmrw+ S T P ONE: !le ster for the ccnP;tence All attendees must register for the conference first, directly with the League of California Cities, online at www.cacities.org/ac or send check payment by mail. T1''10: S:;tuno si;ur ilot,,j OPTION A The online conference registration link will take you directly to online Housing Reservations for each property currently available on your selected dates, managed by the San Jose Housing Bureau. For immediate hotel reservations and confirmation, please book your required rooming needs online after registering. A two -night minimum stay is required at conference hotels. OPTION B After your mailed registration for the conference is received and processed, you will be sent a registration confirmation email with an online link (URL) for hotel reservations and/or a housing request form. If you select to pay the hotel deposit by check, please fill out the housing request form and mail to the San Jose Housing Bureau with check payment. STEP IIIRFE: I:ctcl Changes or Motel G<�1cellations Hotel reservation changes, date modifications, early check-outs, or cancellations must be, done online via passkey reservations by each individual, prior to August 25. After August 31, hotel cancellations must be made directly with each hotel and will incur a financial penalty and minimum one-night room charge. i l A` 5�P t qq ire y;*�c a ' #,mom .. nth�}5 � N3-�'9 ' emmsn:. arxn °t* Y NOTE OF CAUTION Please do not make a hotel reservation unless you are sure that you will use it. Making a reservation to protect a future decision denies other attendees their room choice, costs the hotel business, and is costly for the League. Your city or company will be financially responsible for all cancellationlattrition fees. Administration Staff If you are making hotel reservations for others, please confirm with each individual, in advance, that they actually need hotel accommodations and intend to use them on the dates you are reserving. 2009 ANNUAL CONFERENCE E EXPO - LEAGUE OF CALIFORNIA CITIES 11. 095 LEAGUE N. OF CALIFORNIA hCITIES 14H :{ STREET. SA t:RAWN(n. A 91 al, 'aFISOR4 sm US PAID PERMIT NO. 2640 SACRA.MHNTO, CA SOY INK THE VALUE OF YOUR1 DOLLAR I NEW Condensed Schedule of Events Over ' • educational Topics range from Crisis Financing to Recovery Leadership Meals, breaks, receptions and a $10 CityBooks; 9'� t coupon f• online registrationq� `sT , I N E'' AT °• C&'�p 4 4 a" COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Parcel Map No. 33954, Phoenix Row III, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 12, 2010 for Parcel Map No. 33954, Phoenix Row III, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 33954 consists of three parcels located north of Calle Amigo and east of Avenida Bermudas (Attachment 1). On June 12, 2008, Phoenix Row III, LLC entered into an SIA for Parcel Map No. 33954. Section 6 of the SIA requires: "that the subdivision improvements shall be completed within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to 097 require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. " In a letter dated May 1, 2009 (Attachment 2), the developer stated that the real estate and economic decline has prevented the start of construction. Therefore, the developer requested a time extension for the off -site improvements to June 12, 2010. Staff has prepared the attached resolution which provides for approval of the time extension of the SIA for the off -site improvements. In a letter dated May 7, 2009 (Attachment 3), the developer, Francis La Branche, Jr., stated that he desires to switch securities from the existing letter of credit to a cash deposit for the SIA. The security demand to the Bank requesting payment of the entire amount of the letter of credit was mailed via overnight courier on May 12, 2009. Staff anticipates that the required security will be on deposit by today in order to recommend this time extension. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement to June 12, 2010 for Parcel Map No. 33954, Phoenix Row III, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the off -site improvements time as specified in the approved Subdivision Improvement Agreement to June 12, 2010 for Parcel Map No. 33954, Phoenix Row III, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, Ti othy R. Jo as o , P.E. ublic Work ire or/City Engineer Approved for submission by: Thomas enovese, City M tager Attachments: 1. Vicinity Map 2. Letter from Francis H 3. Letter from Francis H La Branche, Jr. dated May 1, 2009 La Branche, Jr. dated May 7, 2009 099 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 12, 2010 FOR PARCEL MAP NO. 33954, PHOENIX ROW III, LLC. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Parcel Map No. 33954 on June 12, 2008; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by June 12, 2009, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to June 12, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 12, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 100 Resolution No. 2009- Parcel Map No. 33954 Adopted: May 19, 2009 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19`h day of May 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 101 PARCEL MAP NO. 33954 CALL.E HIDALGO AVENIDA SINALOA ATTACHMENT 1 CALLS_ I TAMPICO w cn > Q ix AVENIDA LA FONDA m m r� J w CALLEqBARC ECAM AVEN51 UE [ICINIT' NOT TO SCALE CITY COUNCIL MEETING: May 19, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Parcel Map No. 33954 APPLICANT: Mr. Francis H. La Branche, Jr., Phoenix Row III, LLC 102 ATTACHMENT 2 RECEIVED To: MAY 04 2009 Thomas P. Genovese, City Manager PUBLIC WORKS City of La Quints P.O. Box 1504 La Quinta, California 92247-1504 78-495 Calle Tampico La Quinta, California 92253 From: 25 Bay Street Northfield, N.H. 03276 May 1, 2009 Dear Mr. Genovese and Honorable Council Members, The purpose of this letter is to request an extension of an approved project on calle Amingo, TPM 33954. The real estate and economic decline has prevented the start of construction, and my hope is that the project will be back on track within a year. Re pectfally La Branche Jr. �! Cc: Timothy R. Jonasson, P.E. Ed Wu`nme�� Wally Nesbit 103 FROM :F.H.LRBRRNCFE D.D.S. 603 753-6 -FRK NO. :603 753 6687 ATTACHMENT 3 May. 07 200903:02PM PY., Gfj� 7 aoap 1 4L CL C'� \�- G V vW�V`� V �L+ �W i V✓v vi - C J T-dY 4 4 Qab& COUNCIL/RDA MEETING DATE: May 19, 2009 ►TEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Parcel Map No. 33954, Phoenix Row III, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to June 12, 2010 for Parcel Map No. 33954, Phoenix Row III, LLC. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Parcel Map No. 33954 consists of three parcels located north of Calle Amigo and east of Avenida Bermudas (Attachment 1). On June 12, 2008, Phoenix Row III, LLC entered into an SIA for Parcel Map No. 33954. Section 6 of the SIA requires: "that the subdivision improvements shall be completed within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to 105 require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. " In a letter dated May 1, 2009 (Attachment 2), the developer stated that the real estate and economic decline has prevented the start of construction. Therefore, the developer requested a time extension for the on -site improvements to June 12, 2010. Staff has prepared the attached resolution which provides for approval of the time extension of the SIA for the on -site improvements. In a letter dated May 7, 2009 (Attachment 3), the developer, Francis La Branche, Jr., stated that he desires to switch securities from the existing letter of credit to a cash deposit for the SIA. The security demand to the Bank requesting payment of the entire amount of the letter of credit was mailed via overnight courier on May 12, 2009. Staff anticipates that the required security will be on deposit by today in order to recommend this time extension. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to June 12, 2010 for Parcel Map No. 33954, Phoenix Row III, LLC; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to June 12, 2010 for Parcel Map No. 33954, Phoenix Row III, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, R imothy R J n sson, P.E. Public ks rector/City Engineer 106 Approved for submission by: tiw Thomas P Genovese, CitU Manager Attachments: 1. Vicinity Map 2. Letter from Francis H 3. Letter from Francis H La Branche, Jr. dated May 1, 2009 La Branche, Jr. dated May 7, 2009 107 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE .IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JUNE 12, 2010 FOR PARCEL MAP NO. 33954, PHOENIX ROW III, LLC. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Parcel Map No. 33954 on June 12, 2008; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by June 12, 2009, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to June 12, 2010. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on June 12, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 108 Resolution No. 2009- Parcel Map No. 33954 Adopted: May 19, 2009 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19` day of May 2009, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California . (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 109 PARCEL MAP NO. 33954 w > cn Q c2) n I'd m w 2 Z LA _0 Z Uji Q Ui CALLE HIDALGO PM 33954 AVENIDA SINALOA ATTACHMENT 1 CALLE I TAMPICO <) AVENIDA LA FONDA on J C) CALLE F BARCC I_ONA L 0 CALLE n AMIGO AVENUE E VICINITY MAP NOT TO SCALE CITY COUNCIL MEETING: May 19, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Parcel Map No. 33954 APPLICANT: Mr. Francis H. La Branche, Jr., Phoenix Row III, LLC 110 To: Thomas P. Genovese, City Manager City of La Quinta P.O. Box 1504 La Quinta, California 92247-1504 78495 Calle Tampico La Quinta, California 92253 From: 25 Bay Street Northfield, N.H. 03276 ATTACHMENT 2 RECEIVE➢) MAY 0 4 2009 PUBLIC WORKS May 1, 2009 Dear Mr. Genovese and Honorable Council Members, The purpose of.this letter is to request an extension of an approved project on calle Amingo, TPM 33954. The real estate and economic decline has prevented the start of construction, and my hope is that the project will be back on track within a year. Re pectfully yp�s La Branche Jr. Cc: Timothy R- Jonasson, P.E. Ed Wiinmz: Wally Nesbit 111 FROM :F.H.LRBRRNCHE D.D.S. 603 753-6 FRX.NO. :603 753 6687 4L a ATTACHMENT 3 May. 07 2009 03:02PM PS: Gfy� 7 aaDp k X. 112 ceit!t 4 4 a" COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to July 25, 2010 for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Westward Shadows (Tract Map No. 31816) is located south of Westward Ho Drive, east of Dune Palms Road, and north of Highway 111, and west of Roadrunner Lane (Attachment 1). On July 25, 2005, La Quinta North Partners, L.P. entered into an SIA for the Westward Shadows development. Section 6 of the SIA requires: "that the subdivision improvements shall be completed within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and 113 when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements." On June 20, 2006, the City Council adopted a Resolution granting a time extension for the completion of the on -site and off -site improvements to July 25, 2007. At the City Council meeting on November 4, 2008, the City Council asked staff to address the perimeter landscaping improvements with the developer prior to granting the SIA extension. Staff worked with the developer's landscaping maintenance company for this project to complete the off site landscape improvements. On April 28, 2009, a field review of the perimeter landscaping was conducted by the public works and planning departments, at which time it was determined that the perimeter landscaping meets City specifications. In a letter dated June 30, 2008 (Attachment 2), the developer requested a time extension to July 25, 2010 for the remainder of the off -site improvements, which include the construction of the sidewalk on the westerly side of Roudel Lane. No homes exist on this side of the street; therefore, staff recommends that these improvements be delayed. Staff has prepared the attached resolution which provides for approval of the second time extension of the SIA for the off -site improvements. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council to extend the time for completion of the off -site improvements as specified in the approved Subdivision Improvement Agreement to July 25, 2010 for Tract Map No. 31816, Westward Shadows; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the off -site improvements time as specified in the approved Subdivision Improvement Agreement to July 25, 2010 for Tract Map No. 31816, Westward Shadows; or 3. Provide staff with alternative direction. 114 Respectfully submitted, ' n 0im othy R. nas n, P.E. Public Works Dire for/City Engineer Approved for submission by: Thomas P enovese, Cry Manager Attachments: 1. Vicinity Map 2. Letter from La Quinta North Partners, L.P. dated June 30, 2008 115 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JULY 25, 2010 FOR TRACT MAP NO. 31816, WESTWARD SHADOWS WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31816, Westward Shadows, on July 25, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by July 25, 2007, shall constitute cause for the City, in its sole discretion and when it deems necessary, to,declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the off -site improvements as required by the approved SIA is extended to July 25, 2010. Section 2. The time extension for completing the off -site improvements shall expire when City offices close for regular business on July 25, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 116 Resolution No. 2009- Tract Map No. 31816, Westward Shadows Adopted: May 19, 2009 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19" day of May 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 117 ATTACHMENT 1 TM 31816 WESTWARD SHADOWS -PROJECT SITE WESTWARD, HO DRIVE LU LU F-- (n Q o� � 4FSTq o j w HIGHWAY 111 ACINITY Mj NOT TO SCALE CITY COUNCIL MEETING: May 19, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the Off -Site Improvements for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. APPLICANT: Mr. Jim Thompson, La Quinta North Partners, L.P. 118 ATTACHMENT 2 La Quinta North Partners, L.P. 2 Crooked Stick Dr. Newport Beach, CA 92660 RECEIVED 949-706-2596 Fax 949-706-1419 JUL 0 2 2008 PUBLIC WORKS June 30, 2008 Mr. Timothy R. Jonasson, P.E. Public Works Director/City Engineer City of La Quinta P.O. Box 1504 La Quinta, CA 92247-1504 RE: City Letter 6124/08 — Tract 31816 Dear Tim: RECENED ?JUL' - g 2008 Development services i We have completed the work you requested; i.e., final lift of paving, remove and replace cracked curb, etc., and you agreed to not require us to put in the final sidewalk along Roudel Ln. because of fiAm construction. We request an extension of our (SIA) Subdivision Improvement Agreement for a minimum of 1 year-, 2 years would be preferable. Thank you, Thompson 119 T4t!t 4 4 a" COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: S STUDY SESSION: PUBLIC HEARING: Adopt a resolution to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement (SIA) to July 25, 2010 for Tract Map No. 31816, Westward Shadows, La Quinta North Partners, L.P. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Westward Shadows (Tract Map No. 31816) is located south of Westward Ho Drive, east of Dune Palms Road, and north of Highway 111, and west of Roadrunner Lane (Attachment 1). On July 25, 2005, La Quinta North Partners, L.P. entered into an SIA for the Westward Shadows development. Section 6 of the SIA requires: "that the subdivision improvements shall be completed within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and 120 when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements." On June 20, 2006, the City Council adopted a Resolution granting a time extension for the completion of the on -site and off -site improvements to July 25, 2007. At the City Council meeting on November 4, 2008, the City Council asked staff to address the perimeter landscaping improvements with the developer prior to granting the SIA extension. Staff worked with the developer's landscaping maintenance company for this project to complete the off site landscape improvements. On April 28, 2009, a field review of the perimeter landscaping was conducted by the public works and planning departments, at which time it was determined that the perimeter landscaping meets City specifications. In a letter dated June 30, 2008 (Attachment 2), the developer requested a time extension to July 25, 2010 for the remainder of the off -site improvements, which include the construction of the sidewalk on the westerly side of Roudel Lane. No homes exist on this side of the street; therefore, staff recommends that these improvements be delayed. Staff has prepared the attached resolution which provides for approval of the second time extension of the SIA for the off -site improvements. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City Council to extend the time for completion of the on -site improvements as specified in the approved Subdivision Improvement Agreement to July 25, 2010 for Tract Map No. 31816, Westward Shadows; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the on -site improvements time as specified in the approved Subdivision Improvement Agreement to July 25, 2010 for Tract Map No. 31816, Westward Shadows; or 3. Provide staff with alternative direction. 121 Respectfully submitted, 4mothv R. na so , P.E. Public Works Director/City Engineer Approved for submission by: M Thomas V Genovese, C y Manager Attachments: 1. Vicinity Map 2. Letter from La Quinta North Partners, L.P. dated June 30, 2008 122 RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION IMPROVEMENT AGREEMENT TO JULY 25, 2010 FOR TRACT MAP NO. 31816, WESTWARD SHADOWS WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31816, Westward Shadows, on July 25, 2005; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by July 25, 2007, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The time for the completion of the on -site improvements as required by the approved SIA is extended to July 25, 2010. Section 2. The time extension for completing the on -site improvements shall expire when City offices close for regular business on July 25, 2010. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. •• " 123 Resolution No. 2009- Tract Map No. 31816, Westward Shadows Adopted: May 19, 2009 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19`h day of May 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 124 ATTACHMENT 1 TM 31816 WESTWARD SHADOWS PROJECT SITE WESTWARD, HQ DRIVE wfz HIGHWAY 111 VICINITY MAP NOT TO SCALE CITY COUNCIL MEETING: May 19, 2009 ITEM TITLE: Adoption of a Resolution to Extend the Time for Completion of the On -Site Improvements for Tract Map No. 31816, Westward Shadows, La Quinta North Partners. L.P. APPLICANT: Mr. Jim Thompson, La Quinta North Partners, L.P. 125 La Quinta North Partners, L.P. 2 Crooked Stick Dr. Newport Beach, CA 92660 949-706-2596 Fax 949-706-1419 June 30, 2008 Mr. Timothy R. Jonasson, P.E. Public Works Director/City Engineer City of La Quinta P.O. Box 1504 La Quinta, CA 92247-1504 RE: City Letter 6/24/08 - Tract 31816 Dear Tim: ATTACHMENT 2 RECEIVED JUL 0 2 2008 puBUC WORKS RECEIVED ►dUL - S 2008 Development Services We have completed the work you requested; i.e., final lift of paving, remove and replace cracked curb, etc., and you agreed to not require us to put in the final sidewalk along Roudel Ln. because of fuhue construction. We request an extension of our (SIA) Subdivision Improvement Agreement for a minimum of 1 year; 2 years would be preferable. Thank you, s Thompson 126 r= �L y OF THx AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 19, 2009 BUSINESS SESSION: ITEM TITLE: Approval to Reject Bids, and Authorization to Re -Advertise the Fiscal Year 2008-2009 Slurry Seal CONSENT CALENDAR: and Restriping Program, Project Number 2008-11 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Reject all bids received on April 22, 2009 to construct the Fiscal Year 2008-2009 Slurry Seal and Restriping Program, Project Number 2008-1 1, and authorize staff to re - advertise the project for bid. FISCAL IMPLICATIONS: The project is included within the Public Works Department Operational Budget for Fiscal Year 2008-2009. Funds in the amount of $1,781,107 (Account Number 101- 7003-431.34-04) are available for this work. Contingent upon the City Council's authorization to re -advertise the project, the project will be bid with a base bid area which includes traditional asphalt slurry only. The engineer's estimate for this alternative is $1,153,751. Adequate funding is available to support this alternative. CHARTER CITY IMPLICATIONS: None. The project is funded with 100% locally generated revenue. BACKGROUND AND OVERVIEW: In 2003, the City Council directed staff to implement an annual pavement Preservation and Maintenance Program (PMP) maintaining an average Pavement Condition Index (PCI) rating of 80 or better. The PMP is a citywide survey that provides a current inventory of the City's streets, along with an analysis of the existing condition and preservation recommendations. 127 The PMP was last updated in November 2007. This year's project will slurry seal just under 4 million square feet of street surface and restripe the streets after the slurry seal is applied. On March 17, 2009, the City Council approved the project specifications and bid documents and authorized staff to advertise the Fiscal year 2008-/2009 Slurry Seal and Restriping Program, Project Number 2008-11 . On April 22, 2009, six (6) sealed bids were received for the construction of this project. A detailed bid comparison summary is provided for the City Council's review as Attachment 1. The project was originally bid with a base bid area and two additive alternates. The basis of award was written in a manner that intended that the responsive bidder would provide the lowest combined price of the base bid area and either Additive Alternate Number 1 or Additive Alternate Number 2. This method proved to be confusing to the contractor's bidding the project, as a number of "bid irregularities" were found in many of the submitted bids. These bid irregularities ranged from incomplete bid line items to serious math errors. In addition, staff may have given confusing information regarding the requirement to provide prices for both additive alternates to the apparent low bidder. Considering the confusion with the first round of bids, staff recommends the project be re -advertised without additive alternates. Contingent upon City Council authorization to re -advertise this project on May 19, 2009, the following is the proposed project schedule: City Council Re -Advertises Project May 20 — June 5, 2009 City Council Awards Construction Contract June 16, 2009 Construction (30 days) June - July 2009 Accept Improvements August 2009 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Reject all bids received on April 22, 2009 to construct the Fiscal Year 2008- 2009 Slurry Seal and Restriping Program, Project Number 2008-11 and authorize staff to re -advertise the project for bid; or 2. Do not reject all bids received on April 22, 2009 to construct the Fiscal Year 2008-2009 Slurry Seal and Restriping Program, Project Number 2008-11 and do not authorize staff to re -advertise the project for bid; or 128 Provide staff with alternative direction. Respectfully submitted, T' othy R. Jo son, P.E. Public W ks rector/City Engineer Approved for submission by: - ACZ��'� z Thomas P. enovese, City Wanager Attachment: 1. Bid Comparison Summary 129 \ ( _.. � . : - ;: �§! § ll T - ! ! � : |]1 Q 3J:G\ -T ){ � I] �i§64Jgii9/!;§ bIT- ! \\ � \\\\\ \ {) agxGa§;! sg» 5£ =i \/\/QQQ//\;4G§: p\\\.\/\\_$<$) 130 COUNCIURDA MEETING DATE: May 19, 2009 ITEM TITLE: Approval to Apply for American Recovery and Reinvestment Act of 2009 - Energy Efficiency and Conservation Formula Block Grant RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: L STUDY SESSION: PUBLIC HEARING: Approve an application to the United States Department of Energy, National Energy Technology Laboratory for the American Recovery and Reinvestment Act of 2009 — Energy Efficiency and Conversation Formula Block Grant. FISCAL IMPLICATIONS: If approved, the $180,700 grant will offset energy efficiency retrofit costs that will be included in the Fiscal Year 2009-2010 Budget. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The American Recovery and Reinvestment Act of 2009, Public Law 1 1 1-5, appropriates funding for the Department of Energy (DOE) to issue/award formula -based grants to states, U.S. territories, units of local government, and Indian tribes under the Energy Efficiency and Conservation Block Grant (EECBG) Program. DOE's authorization for this program is set forth in Title V, Subtitle E of the Energy Independence and Security Act (EISA) of 2007. Projects under this announcement will be funded, with funds appropriated by the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5, (Recovery Act). The Recovery Act's purposes are to stimulate the economy and to create and retain jobs. The Recovery Act gives preference to activities that can be started and completed expeditiously. Accordingly, special consideration will be given to projects that promote and enhance the objectives of the Recovery Act, especially job creation, preservation and economic recovery, in an expeditious manner. In general, eligible uses of Energy Efficiency and Conservation Block Grants for cities include: • Developing/implementing an energy efficiency and conservation strategy; • Retaining technical consultant services to assist in the development of such strategy; • Conducting residential and commercial building energy audits; • Establishing financial incentive programs for energy efficiency improvements (e.g., loan programs, rebate programs, waive permit fees); • Providing grants to non-profit organizations to perform energy efficiency retrofits; • Developing/implementing programs to conserve energy used in transportation (e.g., flex time by employees, satellite work centers, promotion of zoning requirements that promote energy efficient development, transportation infrastructure; bike lanes/pathways, pedestrian walkways, and synchronized traffic signals); • Developing and implementing building codes and inspection services to promote building energy efficiency; • Implementing energy distribution technologies; • Developing public education programs to increase participation and efficiency rates for recycling programs; • Purchasing/implementing technologies to reduce and capture methane and other greenhouse gases generated by landfills or similar sources; • Installing light emitting diodes (LEDS); • Developing, implementing, and installing on or in any government buildings of onsite renewable energy technology that generates electricity from renewable resources (solar and wind energy, fuel cells, and biomass); and • Any other activity as determined by the Secretary of Energy in consultation with the Secretaries of Transportation and Housing and Urban Development and the Administrator of the Environmental Protection Agency. Applications for the American Recovery and Reinvestment Act of 2009 — Energy Efficiency and Conversation Formula Block Grant are due no later than June 25, 2009. Staff is seeking City Council approval to apply for Energy Efficiency and Conversation Formula Block Grant funding. If awarded, staff plans to use the grant funding for energy efficiency retrofits that were recommended in the Imperial Irrigation District Energy Efficiency Study conducted on City buildings. 132 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an application to the United States Department of Energy, National Energy Technology Laboratory for the American Recovery and Reinvestment Act of 2009 — Energy Efficiency and Conversation Formula Block Grant; 2. Do not approve an application to the United States Department of Energy, National Energy Technology Laboratory for the American Recovery and Reinvestment Act of 2009 — Energy Efficiency and Conversation Formula Block Grant; 3. Provide staff with alternative direction. Respectfully submitted, BretfA.'Plumlee, Assistant City Manager — Management Services Approved for submission by: JLJ2-.�1-- Thomas Petenovese, Cit Manager .. 2 133 c% 4 O4 O 4aQum& F IYT� OFF OF 19 COUNCIURDA MEETING DATE: May 19, 2009 AGENDA CATEGORY: BUSINESS SESSION: _ ITEM TITLE: Approval of Employment Agreement between the City of La Quinta and the City Manager CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve the Employment Agreement ("Agreement") between the City of La Quinta and the City Manager. FISCAL IMPLICATIONS: Adequate funds have been budgeted in Account No. 101-1002-413.10-01, City Manager's Office -Salaries, Permanent Full -Time, for Fiscal Year 2009/2010. The City Manager has elected to voluntarily take a 5% reduction in pay beginning September 16, 2009 and remaining in effect until June 30, 2010. This reduction will place the City Manager's salary at $228,000 for the period of September 16, 2009 through June 30, 2010. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Pursuant to the Agreement between the City and Thomas P. Genovese, City Manager, dated May 19, 2009, the City Council may increase the salary and/or benefits of the City Manager based on an annual evaluation. The only substantive change proposed in this year's contract is a voluntary reduction in the annual salary to $228,000, effective September 16, 2009 through June 30, 2010. The Agreement between the City and Thomas P. Genovese, City Manager, is provided as Attachment 1. 134 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Employment Agreement between the City of La Quinta and the City Manager; or 2. Do not approve the Employment Agreement between the City of La Quinta and the City Manager; or 3. Provide staff with alternative direction. Respectfully submitted, M. Katherine Jenson, City Attorn Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Employment Agreement 135 ATTACHMENT 1 EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (the "Agreement") is made and entered into this 19`h day of May, 2009, by and between the City of La Quinta, a public body (the "City" or "Employer"), and Thomas P. Genovese, an individual (the "Employee"), both of whom understand as follows: WITNESSETH: WHEREAS, the City desires to continue the services of said Employee as the City Manager as provided by the La Quinta Municipal Code; and WHEREAS, it is the desire of the City to establish certain conditions of ,employment and to set working conditions of said Employee; and WHEREAS, Employee desires to continue employment as City Manager of said City. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties. A. Employer hereby agrees to employ Employee as City Manager of said City to perform the functions and duties specified in the La Quinta Municipal Code and as provided by state and federal law and to perform other legally permissible and proper duties and functions as the City Council shall from time to time assign. B. Employee, with prior written approval of the City Council, may undertake outside professional activities for compensation, including consulting, teaching, speaking and writing, provided they do not interfere with Employee's normal duties and are done only during vacation or other non -working time of Employee and are not done with any existing vendors or contractors of the City. Under no circumstances shall such outside activity create a conflict of interest with the duties of the City Manager and the interests of the City. Section 2. Term. A. The term of this Agreement shall continue in full force and effect for an indefinite term until terminated as herein provided. B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Council acting for the City to terminate the services of Employee 136 at any time, with or without cause, subject only to the provisions set forth in Section 4, paragraphs A, B and C of this Agreement. C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from his position with Employer, subject only to the provision set forth in Section 4, Paragraph D, of this Agreement. Section 3. Suspension. Employer may suspend the Employee with full pay and benefits at any time during the term of this Agreement. Section 4. Termination and Severance Pay. A. In the event Employee is terminated by the City Council during such time that Employee is willing and able to perform his duties under this Agreement, then in that event Employer agrees to pay Employee a lump sum cash payment equal to six months salary; provided, however, that in the event Employee is terminated for willful misconduct as defined in Section 2.08.160 of the Municipal Code, then, in that event, Employer shall have no obligation to pay the severance sum designated in this paragraph. B. Employer and Employee agree that if Employee is convicted, including a plea of no contest, of any: (1) felony criminal charges; (2) misdemeanor criminal charges related to the use of alcohol or controlled substances; or (3) misdemeanor criminal charges involving a crime of moral turpitude, any of which arise on or after the effective date of this Agreement, that conviction shall automatically constitute Willful Misconduct under Section 2.08.160 of the City's Municipal Code without further findings of fact. Furthermore, Employee knowingly and willingly waives any right to a hearing as set forth in Sections 2.08.100 through 2.08.150 of the Municipal Code, and agrees that Employer may terminate his employment immediately and without paying the severance set forth in Section 4.A. above based on the conviction. C. In the event Employer at any time during the term of this Agreement reduces the salary or other financial benefits of Employee in a greater percentage than an applicable across-the-board reduction for all employees of Employer, or in the event Employer refuses, following written notice, to comply with any other provisions benefiting Employee herein, or the Employee resigns following a formal suggestion by the City Council that he resign, then, in that event, Employee may, at his option, be deemed to be "terminated" at the date of such reduction or such refusal to comply within the meaning and context of the severance pay provision in paragraph A above. ... " 137 D. In the event Employee voluntarily resigns his position with Employer before expiration of the above -referenced term of his employment, then Employee shall give Employer sixty (60) days notice in advance, unless the parties otherwise agree. Section 5. Disability. If Employee is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of six (6) successive weeks beyond any accrued leave to which Employee is entitled, Employer shall have the option to terminate this Agreement. Termination pursuant to this Section would not subject the City to payment of severance benefits as specified under Section 4 above. However, Employee shall be compensated for any accrued sick leave, vacation, holidays, administrative leave and other accrued benefits on the same basis as any other employee of the City pursuant to the Personnel Rules. Section 6. Salary. Employer agrees to pay Employee for his services rendered pursuant hereto an annual base salary of $228,000, effective September 16, 2009, payable in equal installments at the same time as other employees of the Employer are paid. Employer agrees to review said base salary and/or other benefits of Employee at the time of an annual evaluation which shall be initiated no later than the end of May. Employer may recommend adjustments to salary and/or other benefits during the time period that the annual review is performed. Section 7. Hours of Work. It is recognized that Employee must devote time outside the normal office hours to business of the Employer. Administrative leave shall be as provided in the City Personnel Rules. Section 8. Transportation Allowance. City shall provide a $550.00/month transportation allowance as well as gasoline reimbursement pursuant to the City approved policy. Employee shall not be provided a City vehicle. Section 9. Vacation and Sick Leave. Employee shall accrue, and have credited to his personal account, vacation and sick leave as provided for the City Manager pursuant to the Personnel Rules. An additional 10 days of vacation shall be added to the vacation specified in the Personnel Rules. 138 Section 10. Other Benefits. Employee shall be provided with the same health, dental, vision, life insurance, and retirement benefits and any future cost of living increases that occur after July 1, 2010, as other general employees of the City. Employee may receive an annual physical examination at City expense. Section 11. Other Terms and Conditions of Employment. A. The City Council, in consultation with the City Manager, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the Municipal Code or any applicable state or federal law. B. All regulations and rules of the Employer relating to vacation and sick leave, retirement and pension system contributions, holidays and other fringe benefits and working conditions as they now exist or hereafter may be amended, also shall apply to Employee as they would to other employees of Employer, in addition to said benefits enumerated specifically for the benefit of Employee except as herein provided. Section 12. Notices. Notices pursuant to this Agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: EMPLOYER: CITY OF LA QUINTA P. 0. Box 1504 La Quinta, CA 92247 EMPLOYEE: Thomas P. Genovese P. 0. Box 381 La Quinta, CA 92247 Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. 139 Section 13. General Provisions. A. The text herein shall constitute the entire agreement between the parties. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee. C. This Agreement shall become effective commencing September 16, 2008. D. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect. IN WITNESS WHEREOF, the City of La Quinta has caused this Agreement to be signed and executed in its behalf by its Mayor, and duly attested by its City Clerk, and the Employee has signed and executed this Agreement, both in duplicate, the day and year first above written. EMPLOYER: CITY OF LA QUINTA as DON ADOLPH Mayor of the City of La Quinta ATTEST: VERONICA J. MONTECINO, CMC, CITY CLERK City of La Quinta, California (City Seal) 140 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California EMPLOYEE: LIM Thomas P. Genovese City Manager 141 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 19, 2009 BUSINESS SESSION: ITEM TITLE: Approval of a Contract Extension with CONSENT CALENDAR: 4L- Landmark Golf Management, LLC through June 30, STUDYSESSION: 2010 PUBLIC HEARING: RECOMMENDATION: Approve a contract extension with Landmark Golf Management LLC, (Landmark) through June 30, 2010. FISCAL IMPLICATIONS: None. Funding for the referenced services is contained within the City's annual budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On January 14, 2005, the City and the Landmark entered into a Golf Course Management Agreement for the SilverRock Golf Course which includes the 18-hole golf course, driving range, clubhouse, pro shop and maintenance facility. The current golf course management agreement contract is for five years and will expire on January 14, 2010. Due to the time of year this contract expires, which is during the peak season and during the Bob Hope Chrysler Classic, staff is requesting a contract extension be provided to Landmark to complete the Fiscal Year 2009-2010 Annual Plan. If this contract extension is approved, staff will present alternatives to the City Council in February 2010 for a Request for Proposals or an additional contract extension. 142 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a contract extension with Landmark Golf Management LLC through June 30, 2010; or 2. Do not approve a contract extension with Landmark Golf Management LLC through June 30, 2010; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Hy on Community Services Director Approved for submission by: Thomas P. Genovese, City Manager 143 5: Cd 4 COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Approval of a City of La Quinta Marketing Plan for Fiscal Year 2009-2010 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a City of La Quinta Marketing Plan for Fiscal Year 2009-2010. FISCAL IMPLICATIONS: None associated with this action. The City Council is being asked to consider approval of a City of La Quinta Marketing Plan for Fiscal Year 2009-2010 as a strategic planning document and as a guide for the City's comprehensive marketing efforts during the upcoming fiscal year. Implementation of the proposed City Marketing Plan has financial implications of up to $844,0001, which represents the estimated cost of implementing the marketing programs included therein. The estimated breakdown is as follows: City, Valley, and Out of Market Marketing — $510,000; Community Services Marketing — $77,000; and Arnold Palmer Classic Course Marketing — $257,000. All marketing cost estimates will be reviewed and further refined as part of the City's annual budget process and contract for services process. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the General Fund to encourage, support and promote economic development." The City's Marketing Plan is a key tool in promoting and supporting economic development in the City. 1 Total does not include funding for La Quinta Arts Foundation, La Quinta Chamber of Commerce, or Bob Hope Chrysler Classic. t 144 BACKGROUND AND OVERVIEW: Economic Development staff has worked with Furino/Greene Creative, Community Services staff, and SilverRock Resort staff on consolidating the aforementioned programs to develop one comprehensive marketing document. The proposed City of La Quinta Marketing Plan for Fiscal Year 2009-2010 is provided as Attachment 1. It contains six program areas: I. La Quinta Local Marketing Efforts II. Coachella Valley Marketing Efforts III. Out of Market Marketing Efforts IV. Community Events Marketing Efforts V. Arnold Palmer Classic Course Marketing Efforts VI. Community Services Marketing Efforts Similar to the City's Economic Development Plan, the City Marketing Plan has been developed as an umbrella document in an effort to identify marketing programs the City plans to undertake during the upcoming fiscal year. One of the new marketing programs for Fiscal Year 2009-2010 involves the creation and implementation of a "La Quinta Cooperative Catalogue." Although the City has been working with its hotels and Village partners on cooperative advertising, this new program will allow non-profit organizations, key event organizers, and all La Quinta businesses to participate in cooperative advertising with the City. The Cooperative Catalogue is envisioned as a matrix of opportunities which will be grouped and categorized accordingly, for example, by: business cluster (restaurants, clothing stores, hotels); major events in La Quinta or the La Quinta area (Bob Hope Chrysler Classic, La Quinta Arts Festival, tennis tournament, HITS series); season (summer, shoulder seasons), medium (television, print, radio, online), and market (City, Valley, regional, national). Specific advertising programs will be launched according to the level of interest by City partners. Each program will be coordinated, designed, and executed in coordination with Furino/Greene and City staff. Other noteworthy items for Fiscal Year 2009-2010 include: production of a smaller, more cost effective City Calendar; distribution of three rather than four City newsletters; advertising for and maximizing use of the new PlayinLaQuinta.com website; soliciting feedback from residents regarding a shift from print communication to online communication (which is "greener" and more cost effective); and increasing lines of communication and marketing coordination between the City and its key partners as well as its business community. On the latter item, staff has already started an outreach program with La Quinta businesses. Recently, staff met with various La Quinta Chamber of Commerce members. Staff shared strategies in the City's Economic Development Plan (including the new Cooperative Catalogue) and a demonstration of the new tourism website. Staff's upcoming business outreach 2 145 efforts involve a meeting with merchants of Old Town La Quinta and a La Quinta Chamber Power Lunch _presentation. Finally, staff has been coordinating marketing efforts with SilverRock Resort since its inception. Specific to marketing of the Arnold Palmer Classic Course at SilverRock, Landmark consults with staff on taglines/messaging, photography, use of logos, and overall graphic design. SilverRock participates in cooperative advertising efforts with the City such as the Village Business Cooperative, which was implemented this year, and is a member of the La Quinta Marketing Committee. For the upcoming fiscal year, staff will work with SilverRock and the Bob Hope Chrysler Classic on leveraging marketing dollars to showcase La Quinta as a premier golf and vacation destination. Hotel/golf packages will be explored for the tournament in 2010 as well as a variety of marketing opportunities for La Quinta businesses. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a City of La Quinta Marketing Plan for Fiscal Year 2009-2010; or 2. Do not approve a City of La Quinta Marketing Plan for Fiscal Year 2009-2010; or 3. Provide staff with alternative direction. Respectfully submitted, f Doug as R vans Assistant City Manager — Development Services Approved for submission by: T as Oenovese, y Manager Attachment: 1 . City of La Quinta Marketing Plan for Fiscal Year 2009-2010 3 146 OBJECTIVE: Entice residents of La Quinta to Shop, Dine, and Play in La Quinta to support a greater percentage of City businesses. TARGET MARKET: • Residents of all ages in the City of La Quinta • Businesses located in the City of La Quinta La Quinta City Report: This relevant newsletter, targeted to La Quinta residents, will focus on City projects, programs, and events. Three newsletters will be produced per fiscal year, and each will solicit resident email addresses for the proposed E-Marketing program. In addition, an online version of each newsletter will be placed on the City's website for viewing. City Calendar: A newly reformatted Calendar will be designed and sent to all residents to highlight programs, events, and other public information relevant to residents while showcasing the City through spectacular photography. The 2010 version will be slightly smaller and more cost-effective to produce and mail, and will attempt to incorporate a photo contest or some other effort that engages the residents. In addition, a new Online Calendar version will be placed on the two City websites for viewing. E-Marketing Campaign: For this fiscal year, and beyond, all major collaterals will include a version to be placed on the PlayinLaQuinta.com website for viewing. This will begin a marketing push to bring locals and visitors back to the site on a regular basis for information on the City of La Quinta. This year, a new strategy will be developed to support the site and the City via new Social internet marketing efforts such as Facebook, MySpace, and Twitter to create a buzz and promote participation in events, while generating traffic and revenue. Increase Lines of Communication with City Partners: Part of the marketing strategy will include soliciting and incorporating input from those City partners that can further enhance and leverage the City's marketing and advertising efforts. Coordinate Marketing for Economic Development and Business Support: Create a forum whereby the City solicits input regarding cooperative advertising efforts and marketing programs. Hold events at City Hall to unveil City marketing opportunities (particularly, the new tourism website, the Cooperative Catalogue, and other business support, programs) with the business community and other key 148 3 organizations. Explore creation of a Shop/Dine La Quinta Guide that gives local businesses an opportunity to buy ad space and share promotions with La Quinta residents. As part of an Economic Development Plan update, explore redesigned collateral materials and promotion of other business stimulus projects. OBJECTIVE: Entice visitors and other Valley residents to Shop, Dine, and Play in Lo Quinta while assisting businesses in the City during this challenging economy, through innovative new programs that maximize budgets and allow for better promotion to residents and visitors. TARGET MARKETS: • Residents of other Coachella Valley cities • Seasonal visitors of all ages • Short-term visitors staying in other Valley cities • Local media outlets ➢ Local Market Cooperative Advertising Program: A new approach to Cooperative Marketing will be developed that incorporates both local and out -of -market marketing strategies that can include all businesses in La Quinta, plus large-scale event organizers and key partners such as the Village, La Quinta hotels, SilverRock Resort, La Quinta Chamber of Commerce, La Quinta Arts Foundation, and Bob Hope Classic. A "City of La Quinta Cooperative Catalogue" will be designed, produced, and sent to all businesses in the City to offer a variety of advertising and promotional options for partners to pay various amounts based on the level of desired involvement. The Catalogue will offer choices locally, regionally (drive-in), and in selected out -of - market cities. Based on the response to the Catalogue via a marketing campaign designed to educate La Quinta partners about this new program, final options will be determined directly based on the interest expressed by each entity. This effort will also maximize the Palm Springs Desert Resort Communities Convention and Visitors Authority (CVA) programs through coordination of efforts. Partner meetings shall be held to communicate opportunities and gain valuable input regarding viable programs. ➢ Local Marketing Campaign: In addition to the Cooperative Ads that will run based on participation of La Quinta business partners, the City will run a year-round multi -tiered Media Campaign of advertising throughout the Valley to encourage shopping, dining, local lodging, and golfing --including a "Shop Local" message to residents. All advertising purchases will be leveraged with PR and enhanced added 7- 149 value (i.e., bonus advertising) to achieve new levels of reach, frequency, efficiencies and effectiveness. Mediums to target include: a. Print - Desert Sun, Palm Springs Life advertorial and others b. Radio C. Television/Cable d. Online e. Other ➢ La Quinta Events Brochure: A special Rack Card brochure will be developed to highlight events, programs, golf, and lodging while showcasing the excitement and beauty of La Quinta. To be distributed at key outlets in La Quinta (SilverRock, hotels, Visitor's Center, etc.) and through the Valley -wide rack card distribution system (over 160 outlets) that targets area hotels and attractions in the Valley. Personal visits will be conducted to various locations and a contact will be secured for prominent showcasing and wide distribution of the brochure. This brochure, will in essence, become the events calendar for the tourism website (the online version will be updated regularly). ➢ Public Relations Strategy: Public Relations efforts will be expanded and refined over the next fiscal year through a strategic plan that leverages all media purchases and creates a coordinated effort to generate an increase of coverage for select City events and programs. The plan will be tiered for the local market via monthly Calendar releases, plus targeted efforts for major events and programs for coverage in local print, radio/TV, and as events warrant. ➢ E-Marketing Campaign: For this fiscal year, and beyond, the new PlayinLaQuinta.com website will be marketed to drive locals and visitors to the site to gather information on the City of La Quinta via all advertising materials and new Social internet sites such as Facebook, MySpoce, and Twitter to create a buzz and participation in events, while generating traffic and revenue. OBJECTIVE: Via the new La Quinta Cooperative Catalogue and development of new partnerships with La Quinta businesses, develop a multi -tiered plan to reach key feeder markets that are outside the Coachella Valley. TARGET MARKETS: • Affluent adults • Pacific Northwest • Midwest • Southwest drive-in markets • Regional and national media outlets $. 150 ➢ Travel/Tourism Website: The new PlayinLaQuinta.com website, launched in April 2009, will be updated monthly in order to keep it viable and interesting. Components such as the Shopping Map and Dining Directory will be enhanced and reviewed for accuracy, and website links to individual businesses will be explored. Online (paid search) marketing of the website to lead potential travelers to the site will be continued. This site will be marketed via all advertising efforts and collaterals. An auto -updating events calendar will also be explored in connection with the La Quinta Events Brochure project. ➢ Out -of -Market Cooperative Advertising Program: A new approach to Cooperative Marketing will be developed that incorporates both local and out -of -market marketing strategies that can include all businesses in La Quinta, large-scale event organizers, and key partners such as the Village, La Quinta hotels, SilverRock Resort, La Quinta Chamber of Commerce, La Quinta Arts Foundation, and the Bob Hope Chrysler Classic. The "La Quinta Cooperative Catalogue" will be designed, produced, and sent to all businesses in the City to offer a variety of advertising and promotional options for partners to pay various amounts based on the level of desired involvement. The Catalogue will offer choices locally, regionally (drive-in), and in selected out -of - market cities. Based on the response to the Catalogue via a marketing campaign designed to educate La Quinta partners about this new program, final options will be determined directly based on the interest expressed by each entity. This effort will also maximize the CVA programs through coordination of efforts. Partner meetings shall be held to communicate opportunities and gain valuable input regarding viable programs. Mediums to research include: • Internet • Print - newspapers and magazines • Radio • Television/Cable • Other ➢ Public Relations Strategy: Public Relations efforts will be expanded and refined over the next fiscal year through a strategic plan that leverages all media purchases and creates a coordinated effort that results in an increase of coverage for all City events and programs. The plan will be tiered for local, regional and national efforts as follows: a. Regional: Cull out City events and amenities (golf, shopping, dining, museum, art, etc.) that warrant PR efforts to regional feeder markets (Los Angeles, Orange County, San Diego, Scottsdale, etc). Where feasible, enhance PR release efforts with photos and B-roll for personal follow-up with press contacts. b. NaHonal: For those City events with national appeal, such as the La Quinta Arts Festival and the Bob Hope Chrysler Classic, 9 151 develop PR strategy to incorporate outreach programs with national press contacts in print and electronic media. E-Marketing Campaign: For this fiscal year, and beyond, the new PlaylnLaQuinta.com website will be marketed to drive locals and visitors to the site to gather information on the City of La Quinta via all advertising materials and new Social internet sites such as Facebook, MySpace, and Twitter to create a buzz and participation in events, while generating traffic and revenue. OBJECTIVE: In the current economic environment, it is recommended to expand and enhance the City's involvement with established large-scale events that are held in the City to create more of an association with the event and to maximize revenue opportunities for La Quinta businesses. TARGET MARKETS: • La Quinta residents • Valley residents • Valley long-term and short-term visitors • Local, regional, and national media outlets Bob Hope Chrysler Classic: With the entire event happening in the City of La Quinta, the City staff and marketing firm will meet with event organizers early in the year to determine a more rounded sponsorship that better leverages the City's investment in the event. Goals include: driving more traffic and sales to La Quinta businesses, increasing room night bookings at La Quinta hotels, and achieving national media exposure for the City. This can be accomplished through new cooperative opportunities, an enhanced media plan, strategic PR that partners with the BHCC efforts, website marketing, possible new collaterals and/or direct mail, and other elements. La Quinta Arts Foundation: Work with LQAF to develop sound strategies that maximize respective advertising budgets and PR efforts while expanding the scope of the overall marketing to reach regional and possibly national markets. Coordinate marketing efforts to drive more traffic and sales to La Quinta businesses and increase room night bookings at La Quinta hotels. Focus on their main event, the Arts Festival in March, as well as their monthly Art Under the Umbrellas events and other events on their calendar. 10 152 y Other Area Events: Events happening is key neighboring cities will be researched to determine the viability of focusing La Quinta marketing efforts in a sponsorship or partnership manner to further increase visitors and revenue to La Quinta. Events include, but are not limited to Eldorado Polo Season, HITS Horseshow, Jackie Cochran Air Show, Chamber Car Show, etc. New or Expanded Events: Explore a food and/or musical event for fall, or grow an existing event such as the LQAF's Blues, Brews & BBQ. Explore a possible Holiday Season event in the Village, and provide marketing support for new events in La Quinta. OBJECTIVE: Increase golf play at the Arnold Palmer Classic Course. Promote it as a premier golf course in the Coachella Valley and increase golf and golf -related revenues. Bob Hope Chrysler Classic: Take full advantage of being a home course of the Bob Hope Chrysler Classic (BHCC) in all advertising and public relations efforts. Work with La Quinta hotels and businesses on special packages and promotions prior to and during the golf tournament. Participate in cooperative advertising efforts with BHCC in an effort to leverage marketing dollars and maximize exposure for SilverRock. Coordination with City & City Partners: Participate in "La Quinta Cooperative Catalog" as both an advertisement category and an entity taking advantage of City marketing opportunities. Coordinate messaging, graphic design, and photography with City and cross - promote via the SilverRock, City, and tourism websites. Continue to be an active member of the La Quinta Marketing Committee, sharing marketing efforts with key partners on a quarterly basis. La Quinta Hotels: Continue to work with local hotels to develop partnerships and golf packages that will benefit both hotel bookings and SilverRock tee time sales year round. Print Advertising: Advertise in publications such as Desert Golf Magazine, Palm Springs Life, The Desert Sun, and Alaska Airlines (in- flight magazine). Golf Directories: Continue presence in various golf directories, including: Palm Springs Golf Guide, City Map, and Yellow Pages. 11 1.53 Public Relations: Continue to research and implement public relations opportunities with positive messages, e.g., national recognition by Golf Magazine, a home course of the Bob Hope Chrysler Classic. SilverRock Website: Update www.SilverRock.orq website with new photos and additional information. Television Advertising: Broadcast SilverRock television spots to air primarily in the local market; and on a national level via the Golf Channel during the Bob Hope Chrysler Classic. Online Efforts: Continue electronic marketing, including online paid search advertising and e-blasts to all current users of SilverRock Resort golf course. Golf Rates & Promotions: Develop discounts for La Quinta residents and guests, and a Coachella Valley rate (summer season), and a variety of specials to encourage shoulder season use of the golf course. Junior Golf: Continue to support local Junior Golf by offering various Summer Junior Camps, Junior Rates, and being a host course for the La Quinta High School Boys & Girls Golf Teams. RECREATION $ SENIOR CENTER PROGRAMMING OBJECTIVE: Increase public awareness and participation in City -sponsored special events and recreation programs. Community Services Special Events: Continue to organize special acknowledgement events such as Pillars of the Community, Distinguished Artists of La Quinta, and ceremonies honoring La Quinta veterans and sports figures. Continue to organize events for residents to enjoy such as the City Picnic, Open Air Cinema, Easter Egg Hunt, National Night Out, and the La Quinta Youth Festival. Activity Brochure: A complete listing of all recreation programs, facilities and special events are listed in the activity brochure mailed to all households in La Quinta three times annually. City Website & Monthly E-mail Blasts: Place all City special events and recreation programs on the website and create opportunities for participants to register for these activities on-line. Provide 12 154 monthly updates to the households that register for programs and activities on the website and provide the City with e-mail addresses to promote on a regular basis. Cooperative Promotion with Local Non -Profits: Work with groups including the Friends of the Senior Center, Friends of the Library, La Quinta Arts Foundation, La Quinta Historical Society, Stewards of the Fred Wolff Nature Preserve, YMCA of the Desert, and other non- profits to promote programs and events through the distribution of information. v Cove Website & E-mail Messages: Information is provided to the Cove website on City events and programs. The Cove website also provides a daily email that has timely promotion of events and web -casts of the happenings or items of interest to Cove residents. City Report & Chamber Gem: Submit information that highlights special events, excursions, and new programs for inclusion in the La Quinta City Report (newsletter) and the monthly Chamber Gem to promote to all households in the City. Promotional Flyers: Flyers are distributed at City facilities including Library, Senior Center and Museum as well as the Boys & Girls Club, La Quinta Community Center, YMCA and local businesses. Press Releases & Event Calendars: Promote special events and programs to daily newspapers and place them on online event calendars. Senior Newsletter: Continue to mail and distribute Senior Newsletter to senior citizens interested in activities held at the Senior Center. Banners & Temporary Signs: Banners will be placed at visible locations for special events such as Trails Day, Youth Festival and Community Picnic and Birthday Party. Community Services Facebook Page: A Facebook page has been developed to.promote activities for youth events in the community. FACILITY RENTALS PROGRAMMING OBJECTIVE: Promote awareness of the City facilities available for rent and increase community use for meetings and events. Facility Rental Software: This software has been installed so that potential facility renters can view availability of the La Quinta 13 .155 facilities and available amenities. This information, in addition to the information available on the website, provides facility renters an opportunity to learn more about the rentals prior to their visit to City Hall. Activities Guide: Information is placed in the activity guide indicating available rental locations. Facility Brochure: Continue to distribute facility rental brochure that advertises City parks and facilities available for rent. LIBRARY SERVICES OBJECTIVE: Provide information to residents about the La Quinta Public Library as well as its expanded new services and facilities. City Website & County Library System Website: Information regarding the Library including hours of operations and programs are located on the City website. In addition, the City is linked the Riverside County Library System so that residents can request books and educational materials that may not be available at the La Quinta Library and have them made available in several days. Promote Book Sales: Friends of the Library provide an annual book sale and manage the book purchase program in the Library. Day of the Child/Dia de los Ninos: Promote this special event, which focuses on the importance of family reading and its long- term benefits. Class Visits from Schools: Encourage teachers to schedule class visits for their students at the La Quinta Library. Library Data Bases: Provide instruction to teachers on the uses of Library databases for the use of reference materials and other research uses. Evening with Friends: Promote this program, which is an entertainment and educational program for residents. Evening with Friends is sponsored by the Friends of the Library. 14 156 LA QUINTA MUSEUM OBJECTIVE: Provide information and promotional materials to residents regarding the operating hours, exhibits, and programs offered at the La Quinta Museum. Feature Articles: Feature articles about special programs and exhibits at the La Quinta Museum will be prepared for the La Quinta Sun and The Desert Sun. Rack Cards: Develop and distribute rack cards identifying programs and exhibits for the upcoming season. Cooperative Programming & Exhibit Development: Work with the Ca Quinta Historical Society and La Quinta Arts Foundation on co- sponsored programs and events that will offer education on history and culture. Outreach to Local Schools: Museum staff will work with local schools to support field trips and outreach to school children regarding local history. Partner Websites & Email Blasts: Work with La Quinta Historical Society and La Quinta Arts Foundation on promoting La Quinta Museum programs, exhibits, and events (which they sponsor) via email blasts and respective websites. First Fridays: This monthly event held October through April will feature local culture and musical entertainment in the museum. Osher Learning Center: This program will offer educational courses for adults 50 and older. QUM& >>Fc T. OF T1•O AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 19, 2009 BUSINESS SESSION: ITEM TITLE: Approval Of Second Reading and CONSENT CALENDAR: Adoption of Ordinance No. 468 Amending Sections 9.160.060 and 9.160.020 of the La Quinta Municipal STUDY SESSION: - Code Relating to Permitted Temporary Signs and PUBLIC HEARING: Exempt Signs Respectively — RECOMMENDATION: Adopt Ordinance No. 468 on second reading. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On May 5, 2009, the City Council moved to take up Ordinance No. 468 by title and number only and waive further reading. The City Council further moved to introduce Ordinance No. 468 on first reading. The motion to introduce Ordinance No. 468 carried by the following vote: AYES: Council Members Henderson, Kirk, Mayor Adolph NOES: Council Members Franklin and Sniff ABSENT: None ABSTAIN: None FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt Ordinance No. 468 on second reading. 2. Do not adopt Ordinance No. 468 on second reading; or 3. Provide staff with alternative direction. Respectfully submitted, Veronica J. Montecino, CIVIC, City Clerk Approved for submission by: Thomas P. Genovese, City Manager ORDINANCE NO. 468 AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 9 OF THE LA QUINTA MUNICIPAL CODE, 1) TO RESTRICT THE PLACEMENT AND MAXIMUM TIME PERIOD OF PERMITTED TEMPORARY SIGNS WITHIN THE PUBLIC RIGHT-OF- WAY (9.160.060); AND 2) TO REVISE TABLE 9-17, TO REMOVE MAXIMUM SIGN SIZE AND HEIGHT RESTRICTIONS FOR EXEMPT SIGNS (9.160.020). WHEREAS, the City has found that changes in policies, procedures, and issues with permitting have arisen as staff implements the Zoning Ordinance that necessitate an amendment to the Zoning Ordinance ("Zoning Ordinance Amendment"); and, WHEREAS, said Zoning Ordinance Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63) in that the La Quinta Planning Department has reviewed the Amendment under the provisions of CEQA, and has determined that the Amendment is exempt pursuant to Section 15061(B)(3), Review for Exemptions of the CEQA Guidelines; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 141" of April, 2009, hold a duly noticed Public Hearing for review of a Zoning Ordinance Amendment to restrict the placement of permitted temporary signs within the public right-of-way (9.160.060), and to revise Table 9-17 "Exempt Signs" for the removal of maximum sign height and maximum sign area (9.160.020); and recommended approval of the proposed Amendments to the City Council; and WHEREAS, the Planning Department published a public hearing notice in The Desert Sun newspaper on April 23, 2009, as prescribed by the Municipal Code, advertising the public hearing before the City Council on the Zoning Ordinance Amendment; and WHEREAS, The City Council held a duly noticed public hearing on the 51" day of May, 2009, and considered the evidence, both written and oral, presented at said hearing; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La Quinta does ordain as follows: Ordinance No. 468 Zoning Code 9.160 Amendment Adopted: May 19, 2009 Page 2 SECTION 1. Title 9, the Zoning Ordinance of the La Quinta Municipal Code, is amended as identified on Exhibits "A" and "B", attached hereto and incorporated herein by reference. SECTION 2. ENVIRONMENTAL. The Planning Director has determined said Zoning Ordinance Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63) in that the La Quinta Planning Department has reviewed the Amendment under the provisions of CEQA, and has determined that the Amendment is exempt pursuant to Section 15061 (13)(3), Review for Exemptions of the CEQA Guidelines. SECTION 3. SEVERABILITY. The provisions of this Ordinance shall be severable, and is any clause, sentence, paragraph, subdivision, section, or part of this Ordinance shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operations to the clause, sentence, paragraph, subdivision, section, or part thereof directly involved in the controversy in which such judgment shall have been rendered. SECTION 4. LEGAL CONSTRUCTION. The provisions of this Ordinance shall be construed as necessary to effectively carry out its purposes, which are hereby found and declared to be in furtherance of the public health, safety and welfare. SECTION 5. EFFECTIVE DATE. This Ordinance shall take full force and effect and be in force 30 days after passage. SECTION 6. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED by the City Council of the City of La Quinta at a regular meeting thereof held on the 19`h day of May, 2009, by the following vote: AYES: Council Members Henderson, Kirk, Mayor Adolph NOES: Council Members Franklin and Sniff ABSENT: None ABSTAIN: None 161 Ordinance No. 468 Zoning Code 9.160 Amendment Adopted: May 19, 2009 Page 3 DON ADOLPH; Mayor City of La Quinta, California ATTEST: VERONICA MONTECINO, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 162 Ordinance No. 468 Zoning Code 9.160 Amendment Adopted: May 19, 2009 Page 4 STATE OF CALIFORNIA 1 COUNTY OF RIVERSIDE 1 ss. CITY OF LA QUINTA 1 I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 468 which was introduced at a regular meeting on the 51h day of May, 2009, and was adopted at a regular meeting held on the 191h day of May, 2009, not being less than five days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-1 15. VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California 163 Ordinance 468 9.160 Amendments Adopted: May 19, 2009 EXHIBIT A 9.160.020 Exempt signs. A. Signs Not Requiring Sign Permits. The signs listed in Table 9-17 following do not require a sign permit nor shall their area and number be included in the aggregate area or number of signs permitted for any premises or use. However, this exemption shall not be construed as relieving the sign owner of the responsibility of: (1) obtaining any building or other permits required for sign erection, if any; (2) proper sign maintenance; or (3) compliance with applicable provisions of this chapter or of any other law or ordinance. Exempt signs shall not be illuminated nor placed within nnv nnhlir rinht-of-tnrav nnlPgq gnacifically nermitted herein below. Table 9-17 Exempt Signs Not Requiring a Sign Permit* Maximum Sign Type Placement Illumination Area In this table: "n/a" means not applicable or no restriction "Building -mounted" means sings mounted flush -to -wall only 1 . Official notices issued by any court or public body or officer and notices n/a n/a n/a posted by any public officer in the performance of a public duty or by any person giving legal notice 2. Within residential districts, address or identification signs Building -mounted 1 sq. ft. Required aggregate 3. Signs located in the interior of any building or enclosed outdoor area n/a n/a Yes which are designed and located to be viewed exclusively from within such building or outdoor area 4. Tablets, stained glass windows or dates of erection cut into the surface Building -mounted 3 sq. ft. No of a wall or pedestal or projecting not more than two inches or freestanding 5. Directional, warning or informational signs required by or authorized by n/a n/a Yes law or by a governmental authority, including signs necessary for the operation and safety of public utility uses 6. Incidental accessory signs and placards (e.g., open/closed signs, six Window or 3 sq. ft. No signs maximum per premises) building -mounted aggregate 7. Temporary decorations clearly incidental and customary and commonly n/a We Yes associated with any national, local or religious holiday, provided such signs are erected no earlier than forty-five days from the applicable holiday and removed within twenty-one days after the applicable holiday. S. Sculptures, fountains, mosaics and design features which do not n/a n/a Yes incorporate advertising or premise identification 9. Property signs (e.g., "No Trespassing," "No Parking," etc.), Building -mounted 3 sq. ft. Yes informational/directional signs (e.g., "Restrooms," "Exit," etc.) and or freestanding warning signs (e.g., "High Voltage") 10. Vehicular directional signs used to identify street entrances and exits, Building -mounted 3 sq. ft. Yes maximum three feet if freestanding or freestanding 11. Directional pavement marking n/a n/a n/a 12. Newspaper stand identification n/a 3 sq/ ft/ No 13. Within commercial districts, chalkboards or small placards (e.g., Building -mounted 3 sq. ft. Indirect only restaurant menu boards) 14. Vending machine signs and automatic teller signs We n/a Yes 15. Directional and nonprofit public information signs for public, quasi- Freestanding No public, and nonprofit uses on public or private property, adjacent to an Arterial thoroughfare. Number, shape, location and height of n/a signs shall be approved by the director of community development and public works 16. Within commercial zones, temporary information window signs Window -mounted No one No fronting on a street, parking lot or common on -site area, not window sign covering more than 25% of the area of the window(s) within which shall exceed 4' they are placed for a period not to exceed 14 days nor more than 6 high or 8' long times per calendar year. No more than 3 signs per elevation with (32 sq. ft.) windows may be installed at any one time 164 Ordinance 468 9.160 Amendments Adopted: May 19, 2009 17. Within residential zones, temporary decorative flags clearly incidental Building -mounted 7 sq. ft. No which may or may not be associated with any national, local or religious holiday 18. Temporary for sale, lease, open house, or rent signs located on the Freestanding 6 sq. ft., 4 No subject property. One sign per street frontage. feet high. Aggregate not to exceed 12 sq. ft. 19. Temporary for sale, lease, open house, or rent signs located on Freestanding 12 sq. ft. 6 ft No commercial/ten acre residential parcels in one ownership. One sign high. per street frontage Aggregate not to exceed 24 sq. ft. Si ns in residential districts requiring a permit See Section 9.160.040 Signs in nonresidential districts requiring a permit See Section 9.160.050 Temporary and semipermanent signs See Sections 9.160,060 and 9.160.070 B. Repainting. The repainting of a sign in original colors shall not be considered an erection or alteration which requires sign approval unless a structural, text or design change is made. 165 Ordinance 468 9.160 Amendments Adopted: May 19, 2009 EXHIBIT B 9.160.060 Permitted temporary signs. A. Definition. "Temporary sign" means any nonilluminated sign which may require a sign permit and which is intended to be posted for a maximum of sixt-y-forty_ five (45) days. Temporary signs include without limitation: political campaign signs, garage sale signs and seasonal sales signs. B. Maximum Time Periods. No temporary sign shall be posted for more than &i*W forty-five (45) consecutive days nor shall such temporary sign or sign displaying similar messages regarding the same event, if any, which is the subject of such temporary sign be reposted upon the same site, or any site which is visible from the original site, within ninety days of the removal of the original temporary sign. In addition, all temporary signs shall be removed within seven days after the occurrence of the event, if any, which is the subject of the temporary sign. (For example, a temporary sign advertising a garage sale on a particular date, or a temporary sign promoting a candidate in a particular election). The date of posting and permit number shall be permanently and legibly marked on the lower right-hand corner of the face of the sign. C. Maximum Sign Area. Except where an approval is obtained under subsection F of this section, temporary signs placed on public property may not exceed six square feet in area and temporary signs placed on private property may not exceed twelve square feet in area. The aggregate area of all temporary signs maintained on any private property parcel of real property in one ownership may not exceed twenty- four square feet. Area shall be calculated on the basis of the entire sign area, as defined in Section 9.160.030. D. Maximum Height. Freestanding temporary signs which are placed on public or private property shall not exceed six feet in height. Temporary signs which are posted, attached or affixed to private multiple -floor buildings shall not be placed higher than eight feet or the finish floor line of the second floor of such buildings, whichever is less, and temporary signs which are posted, attached or affixed to private single -floor buildings shall not be higher than the eave line or top of wall of the building. All heights shall be measured to the highest point of the surface of the sign. E. Maximum Number. In no case shall the total number of temporary signs for any permit exceed fifty. F. Placement Restrictions. Temporary signs shall not be posted within the public right-of-way, or on sidewalk surfaces, mailboxes, utility boxes, electric light or power or telephone wires, poles or appendages, hydrants, trees, shrubs, tree stakes or guards, public bridges, fences or walls, fire alarm or police telegraph systems, drinking fountains, life buoys, life preservers, lifesaving equipment, street signs or traffic signs or signals. Temporary signs shall not be posted within the public right-of-way and 166 Ordinance 468 9.160 Amendments Adopted: May 19, 2009 shall not be located be ; G closer than five feet from the edge of the paved area of any public road or street. Temporary signs shall be placed no less than two hundred feet apart from identical or substantially similar temporary signs and shall not be visible simultaneously with the boundaries of the city. Temporary signs shall not be posted in a manner which obstructs the visibility of traffic or street signs or signals or emergency equipment. G. Sign Permit Required. Any person, business, campaign organization, or other entity who proposes to post more than five temporary signs on private or public property shall make application to the community development department for a sign permit. To insure sign removal upon expiration of the permitted posting time, a refundable deposit as established by city council resolution shall be paid in conjunction with the issuance of the sign permit. 1. Statement of Responsibility Required. Each applicant for a temporary sign permit shall submit to the community development department a statement of responsibility certifying a natural person who will be responsible for removing each temporary sign for which a permit is issued by the date removal is required, and who will reimburse the city for any costs incurred by the city in removing each such sign which violates the provisions of this section. 2. Standards for Approval. a. Within ten business days of the community development department's receipt of a temporary sign permit application, the community development director shall approve or disapprove such application. If the director disapproves an application, the notice of disapproval shall specify the reasons for disapproval. The director shall approve or disapprove any permit application for temporary signs based on character, location and design, including design elements such as materials, letter style, colors, sign type or shape, and the provisions of this section. b. The director's decision with respect to a permit application for a temporary sign may be appealed to the planning commission. H. Maintenance and Removal of Temporary Signs. 1. Maintenance. All temporary signs shall be constantly maintained in a state of security, safety and good repair. 2. Removal from Public Property. If the city determines that a temporary sign located on public property is unsafe or insecure, is a menace to public safety or has been constructed, erected, relocated or altered in violation of this section, it may be removed summarily. If the sign contains identification, the owner shall be notified that the sign may be recovered within five days of the date of notice. 3. Removal from Private Property. If the city finds that a temporary sign located on private property is unsafe or insecure, is a menace to public safety or has been 167 Ordinance 468 9.160 Amendments Adopted: May 19, 2009 constructed, erected, relocated or altered in violation of this section, the city shall give written notice to the owner of the temporary sign, or the person who has claimed responsibility for the temporary sign pursuant to subsection F of this section, that the temporary sign is in violation of this section, shall specify the nature of the violation, and shall direct the owner of the temporary sign or responsible person to remove or alter such temporary sign. If the city cannot determine the owner of the sign or person responsible therefore, the city shall post such notice on or adjacent to each temporary sign which is in violation. If the owner of the temporary sign or the person responsible therefore fails to comply with the notice within five days after such notice is given, the temporary sign shall be deemed abandoned, and the city may cause such temporary sign to be removed and the cost thereof shall be payable by the owner or person responsible for the temporary sign to the city. I. The placement of temporary signs for existing commercial businesses during the construction of any department of public works contract over forty-five days in length, where the ingress and egress points to a commercial establishment, have been interrupted, and further when the construction/modification of the public street involves a distance of more than three thousand feet in length, the above regulations pertaining to temporary signs and the associated processing fees, shall not be enforced for the duration of the department of public works street contract. However, the placement of temporary signs must not interfere with site visibility for vehicular movement. J. A grand opening banner is allowed on each building street frontage within six months of the business opening with a sign permit. The signs shall consist of light- weight fabric or similar material attached to the building wall below the eave line for a period not to exceed thirty days. The signs shall be nonilluminated and its size shall not exceed thirty-two square feet. Cc--I�-14 OF Tt� MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Veronica J. Montecino, CMC, City Clerk DATE: May 19, 2009 SUBJECT: Corrected Ordinance No. 468 The City Clerk Department has been made aware the vote recorded for Consent Calendar Item No. 14, second reading and adoption of Ordinance No. 468 is incorrect. A corrected staff report and ordinance is attached for the City Council's consideration. I apologize for any inconvenience this correction may have caused you. 16. `eitvl 44aQumrw COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Approval of Second Reading and Adoption of Ordinance No. 469 Amending Chapter 1.09 of the La Quinta Charter and Municipal Code Relating to Administrative Citation. RECOMMENDATION: Adopt Ordinance No. 469 on second reading. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: AS STUDY SESSION: PUBLIC HEARING: On May 5, 2009, the City Council moved to take up Ordinance No. 469 by title and number only and waive further reading. The City Council further moved to introduce Ordinance No. 469 on first reading. The motion to introduce Ordinance No. 469 carried by the following vote: AYES: Council Members Franklin, Henderson, Kirk, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None 170 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt Ordinance No. 469 on second reading. 2. Do not adopt Ordinance No. 469 on second reading; or 3. Provide staff with alternative direction. Respectful y submitted, Veronica J. M95Kecino, CMC, City Clerk Approved for submission by: &&CIM �-- Thoma P. Genovese, City Manager 171 ORDINANCE NO. 469 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 1.09.060 OF THE MUNICIPAL CODE RELATING TO APPEAL OF ADMINISTRATIVE CITATIONS WHEREAS, the City of La Quinta seeks to maintain and enhance the property values of its citizens whenever possible, and; WHEREAS, properties maintained in conformance with of the Municipal Code will help to achieve that goal, and; WHEREAS, an administrative citation program has proven to be an effective compliance tool, and; WHEREAS, the City of La Quinta wants to insure that every recipient of an administrative citation has adequate time to appeal, NOW, THEREFORE, the City Council of the City of La Quinta, California, does hereby ordain as follows: SECTION 1: That Section 1.09.060 is hereby amended to read as follows: 1.09.060 Appeal of Administrative Citation A. Any recipient of an Administrative Citation may contest that there was a violation(s) of the La Quinta Municipal Code or that he or she is the responsible person by completing a Request for Hearing form and returning it to the address stated on the form within twenty one (21) calendar days from the issue date of the Administrative Citation, together with an advanced deposit of the full amount of the fine. Any Administrative Citation fine which has been deposited shall be refunded if it is determined, after a hearing, that the person or entity charged in the Administrative Citation was not responsible for the violation(s) or that there was no violation(s) as charged in the Administrative Citation. SECTION 2: EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3: POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. 172 Ordinance No. 469 Municipal Code 1.09.060 Adopted: May 19, 2009 Page 2 PASSED, APPROVED and ADOPTED this 19`h day of May, 2009, by the following vote: AYES: Council Members Franklin, Henderson, Kirk, Sniff, Mayor Adolph NOES: None ABSTAIN: None ABSENT: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 173 Ordinance No. 469 Municipal Code 1.09.060 Adopted: May 19, 2009 Page 3 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ► ss. CITY OF LA QUINTA ► I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 469 which was introduced at a regular meeting on the 5th day of May, 2009, and was adopted at a regular meeting held on the 19`h day of May, 2009, not being less than five days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2006-115. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. VERONICA J. MONTECINO, CMC, City Clerk City of La Quinta, California 174 c% 4 ZP 09&rcv COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Approval of Second Reading and Adoption of Ordinance No. 470 Amending Chapter 8.70 of the La Quinta Municipal Code Relating to Stormwater Management and Discharge Controls. RECOMMENDATION: Adopt Ordinance No. 470 on second reading. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: AP STUDY SESSION: PUBLIC HEARING: Staff has included anticipated costs for the county's permit administration, education and training and basin water quality testing and monitoring in the proposed 2009-2010 operating budget. Additional city costs for inspection and Water Quality Management Plan (WQMP) review are not known at this time. Once costs can be estimated, staff will recommend an appropriate fee for development review and inspection for stormwater pollution prevention for City Council consideration. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On May 5, 2009, the City Council moved to take up Ordinance No. 470 by title and number only and waive further reading. The City Council further moved to introduce Ordinance No. 470 on first reading. The motion to introduce Ordinance No. 470 carried by the following vote: AYES: Council Members Franklin, Henderson, Kirk, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None 175 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt Ordinance No. 470 on second reading. 2. Do not adopt Ordinance No. 470 on second reading; or 3. Provide staff with alternative direction. RespectfV4y submitted, ca J. M90ifecino, CIVIC, City Clerk Approved for submission by: Thomas VGenovese, City Ma ager 176 ORDINANCE NO. 470 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 8.70, OF THE LA QUINTA MUNICIPAL CODE RELATING TO STORMWATER MANAGEMENT AND DISCHARGE CONTROLS WHEREAS, the Federal Water Pollution Control Act, amended in 1977 as the Clean Water Act, was amended in 1987 to establish new controls on industrial and municipal Storm Water Discharges, including requiring a National Pollutant Discharge Elimination System ("NPDES") permit for Storm Water Discharges from municipal separate storm sewer systems ("MS4s"); and WHEREAS, the State of California is authorized to administer various aspects of the NPDES program under the Clean Water Act within the State; and WHEREAS, the State Water Resources Control Board regulates the Discharges of Pollutants into waters of the State through the California Regional Water Quality Control Boards, and specifically through the Colorado River Basin Regional Water Quality Control Board ("Regional Board") for the area within the jurisdiction of the City of La Quinta; and WHEREAS, on May 21, 2008, the Regional Board issued Order No. R7- 2008-0001 (NPDES No., CAS 617002) concerning Waste Discharge Requirements for, among other entities, the incorporated cities of Riverside County within the White Water River Basin for Storm Water Discharges; and WHEREAS, the City of La Quinta is a Permittee under Order No. R7-2008- 0001, along with other incorporated cities and other entities within Riverside County; and WHEREAS, the purpose of this Ordinance is to continue to ensure the City of La Quinta maintains legal authority as required by the regulations to the Clean Water Act, and to comply with the other legal requirements set forth in Order No. 137-2008-0001 and other orders and regulations issued by the State and Regional Board. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta does ordain as follows: SECTION 1. TITLE. This Ordinance hereby amends Chapter 8.70, entitled, "STORMWATER MANAGEMENT AND DISCHARGE CONTROLS" City of La Quinta Municipal Code. 177 Ordinance No. 470 Stormwater Management Adopted: May 19, 2009 Page 2 SECTION 2. PURPOSE AND INTENT. The purpose of this amendment to Chapter 8.70 of the City of La Quinta Municipal Code is to ensure the future health, safety, and general welfare of the citizens of the City through the regulation of stormwater management and discharge controls by ongoing consistency with the requirements of the federal Clean Water Act and the California Porter -Cologne Water Quality Control Act and the federal and State regulations issued under those laws. SECTION 3: The La Quinta Municipal Code is hereby amended by adding the following to Municipal Code Chapter 8.070: A. Definitions. Section 8.70.020 ("Definitions") is hereby amended to include the following: (29). Commercial and Industrial Facilities shall mean and refer to a facility or facilities that consist of any of the following: (1) Auto -Related - mechanical repair, maintenance, fueling or cleaning of automobiles, airplanes, boats and equipment, body repair or painting of automobiles and other vehicles, retail or wholesale fueling, automobile parking lots and storage facilities; (2) Mobile -Related activities - mobile automobile or other motor vehicle washing; pest control services; mobile carpet, drape or furniture cleaning; concrete mixing or cutting; masonry; painting and coating; landscaping; pool and fountain cleaning; and Port -a - Potty or other portable toilet servicing; (3) Others - cemeteries, nurseries, greenhouses, golf courses, parks, other recreational areas/facilities, eating and drinking establishments; (4) Industrial - industrial facilities as defined within the Federal Clean Water Act, operating and closed municipal landfills, facilities subject to SARA Title III, hazardous waste treatment, disposal, storage and recovery facilities. B. Reduction of the discharge of pollutants to storm drain systems, discharges in violation of Permit. Section 8.70.060 ("Reduction of the discharge of pollutants to storm drain systems") is hereby amended to include the following: (4). Discharge in violation of NPDES Permit. Any discharge that would result in or contribute to a violation of an existing or future municipal NPDES permit(s) or any amendment or revision thereto or reissuance thereof, either separately considered or when combined with other discharges, is a violation of this ordinance and is prohibited. Liability for any such discharge shall be the responsibility of the person(s) causing or responsible for the discharge, and such persons shall defend, indemnify and hold harmless the County in any administrative or judicial enforcement action relating to such discharge. 178 Ordinance No. 470 Stormwater Management Adopted: May 19, 2009 Page 3 C. Commercial and Industrial Facilities Inspections. Section 8.70.140 ("Inspection and enforcement") is hereby amended to include the following: (3) Inspection of Commercial and Industrial Facilities. Any person or entity that owns or operates a commercial and/or industrial facility(s) shall comply with the provisions of this ordinance and City of La Quinta Municipal Code, Title 8, Chapters 8.01-8.17, and 8.80. All such facilities shall be subject to a regular program of inspection as required by this ordinance, California Water Code § § 13000 et seq. (Porter -Cologne Water Quality Control Act), Title 33 U.S.C. § § 1251 et seq. (Clean Water Act), any applicable state or federal regulations promulgated thereto, and any related administrative orders or permits issued in connection therewith. SECTION 4. EFFECTIVE DATE. This ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of 2009, by the following vote: AYES: Council Members Franklin, Henderson, Kirk, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None Donald Adolph, Mayor City of La Quinta, California 179 Ordinance No. 470 Stormwater Management Adopted: May 19, 2009 Page 4 ATTEST: VERONICA J. MONTECINO, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 180 Ordinance No. 470 Stormwater Management Adopted: May 19, 2009 Page 5 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ► ss. CITY OF LA QUINTA 1 I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 470 which was introduced at a regular meeting on the 5th day of May and was adopted at a regular meeting held on the 191h day of May not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution 98-109. VERONICA J. MONTECINO, City Clerk City of La Quinta, California DECLARATION OF POSTING I, VERONICA J. MONTECINO, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. VERONICA J. MONTECINO, City Clerk City of La Quinta, California 181 COUNCIL/RDA MEETING DATE: May 19, 2009 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Approval of List of Potential City Projects CONSENT CALENDAR: Eligible for American Recovery and Reinvestment Act of 2009 Funding STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve list of potential City projects eligible for American Recovery and Reinvestment Act of 2009 funding and listed as Priority A (Attachment 1). FISCAL IMPLICATIONS: If federal grant funding is awarded, this will allow the City to implement projects noted in Attachment 1, Priority A, which the City would not be able to fund at this time on its own. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: On February 17, 2009, President Barack Obama signed into law the American Recovery and Reinvestment Act (ARRA) of 2009. The stated purpose of the ARRA is: 1. To preserve and create jobs and promote economic recovery. 2. To assist those most impacted by the recession. 3. To provide investments needed to increase economic efficiency by spurring technological advances in science and health. 182 4. To invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits. 5. To stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counterproductive state and local tax increases. The ARRA funds investments in many programs, including health care, energy, infrastructure, education, and public safety. The total cost of the package is $787 billion, and consists of nearly $355 billion for upgrades to transportation, infrastructure, construction, health care programs, education and housing assistance, and energy efficiency projects, $144 billion in state and local fiscal relief, and $288 billion in personal and business tax credits. Staff from every department has been working with Burke, Rix, Hines and Associates to review potential projects and prepare a list (Attachment 1) for ARRA funding. This list is broken down into three sections: Priority A — High Priority Project with Reasonable Probability of Funding Priority B — High/Medium Priority Project with Some Probability of Funding Priority C — Low Priority Project with Low Probability/Ineligible for Funding Staff is seeking City Council's approval of the list of potential City projects eligible for ARRA funding attached hereto as Attachment 1 and plans on applying for those projects classified as Priority A. If approved by the City Council, staff will only apply for those projects listed as Priority A and will not be applying for projects listed as either Priority B or C at this time. Since the list of potential ARRA projects, deadlines and grant requirements is modified regularly, staff may return to City Council to request approval to apply for additional federal stimulus funding. Projects would at that time be presented to City Council as Priority A. Some projects on the Priority A list may be combined with other projects if the City finds another agency to partner with, and some projects may drop off the list if staff determines they are no longer feasible. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve list of potential City projects eligible for American Recovery and Reinvestment Act of 2009 funding and listed as Priority A; or 183 2. Do not approve list of potential City projects eligible for American Recovery and Reinvestment Act of 2009 funding and listed as Priority A; or 3. Provide staff with alternative direction. Respectfully submitted, Bret M. Plumlee, Assistant City Manager — Management Services Approved for submission by: /) Oy 'AJ �e � /' Thom s . Genovese, Cit anager Attachment: 1. List of Potential City projects eligible for American Recovery and Reinvestment Act of 2009 Funding F 184 w d v Ic Z 2 iE d W C 0 Id 0 v f V 0 m c 0 > m c m iC N a C d d D y ppO N d _ N O U Y U f u U E � U... V U... 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Lm cm W. > w R t J u m 3 V v V 0-5L v y J 00 ° w � °EEmm $ �>v ^ �o ¢ o nu o mo mmv w nX az o rDaHmVvnTl Avo .Evw oo umvwm i`yNcD-rm-9uuwnUwL-._v a, c O v x J w v n v rn o V 2 E a n A A LL U m m 2 m $ >.c caw¢ 0 v o O v w EE >n o - E w > E a> o '� > o mm V dO � 0oTw>o , 0 SU U w0 ,p V U V V U U U U a` a L N N N N a 187 COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Approval of an Amendment to Section X. (5) and (8) of the Fiscal Year 2008-2009 Investment Policy adding the Federal Deposit Insurance Corporation (FDIC) Temporary Liquidity Guarantee Program (TLGP) as a Permissible Investment RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: /g STUDY SESSION: PUBLIC HEARING: Approval of an Amendment to Section X. (5) and (8) of the Fiscal Year 2008-2009 Investment Policy adding the Federal Deposit Insurance Corporation (FDIC) Temporary Liquidity Guarantee Program (TLGP) as a permissible investment. FISCAL IMPLICATIONS: While subject to market conditions at the time of purchase, staff believes that TLGP investments will yield a higher interest rate then U.S. Treasury instruments. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since October 2008, the Treasurer has been investing in short term U.S. Treasuries as other investments such as Commercial Paper, Corporate Notes and Government Sponsored Agencies mature. This investment strategy was followed because of the crisis in the financial markets and in accordance with Section IV of the Investment Policy which states in order of priority and importance that safety of principal, then liquidity and finally yield is to be used to make an investment. HE In November 2008, the FDIC created the TLGP program to assist corporations in issuing corporate debt to finance their operations. In order to attract investors to this corporate debt, the FDIC will temporarily guarantee the return of principal through the FDIC insurance program for qualifying investments purchased before June 30, 2009. In addition, the debt guarantee is only good through June 30, 2012 for these investment purchases. With the FDIC guarantee, the corporate notes will carry a "AAA" rating which is above the "AV rating required by the State of California and the City of La Quinta Investment Policy. Staff met with the Investment Advisory Board (IAB) at their April meeting to discuss the program in further detail; on a vote of four (4) ayes (Chairman Ross, Daniel, Park, and Rassi), one (1) nay (Moulin) supported staff's recommendation to add this program to the Investment Policy. The following bold text is the requested language to be added to the Investment Policy: 5. Prime Commercial Paper - As authorized in Government Code Section 53601(g), a portion of the City's portfolio may be invested in commercial paper of the highest rating (A-1 or P-1) as rated by Moody's or Standard and Poor's. There are a number of other qualifications regarding investments in commercial paper based on the financial strength of the corporation and the size of the investment. The City's Investment Policy permits investments in commercial paper with the following limitations: A. Maximum 15% of the portfolio. B. Maximum maturity of 90 days. C. Maximum of $5 million per issuer. These limitations are more restrictive than the State code allowed amounts of 25% of the total portfolio with maturities up to 270 days with no per - issuer limitations. The City is also permitted to invest in commercial paper issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned commercial paper limitations. 8. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies may invest in corporate notes. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City's Investment Policy allows investment in 189 E corporate notes authorized by the Government Code with the following limitations: ► Maturities shall not exceed three years from date of purchase. ► Eligible notes shall be regularly quoted and traded in the marketplace. ► Eligible notes shall be rated "AA"or better. ► Total investment shall not exceed 10% of the portfolio, and ► The maximum aggregate investment shall not exceed $5 million face amount for each issuer. This is more restrictive than the State code allowed amounts of 30% of the total portfolio with maturities up to five years with no per -issuer limitations. The City is also permitted to invest in corporate notes issued under the FDIC Temporary Liquidity Guarantee Program subject to the aforementioned corporate note limitations. Staff has provided Attachment 1 which is the highlights of the FDIC Temporary Liquidity Guarantee Program for further review. Respectfully submitted, , rmance uirector Approved for submission by: Thomas P. aenovese, Cify Manager Attachment: 1.,TLGP Debt — The FDIC Temporary Liquidity Guarantee Program 190 3 ATTACHMENT 1 GLOBAL WEALTH MANAGEMENT TLGP Debt Morgan Stanley The FDIC Temporary Liquidity Guarantee Program On November 21, 2008, the Federal Deposit Insurance Corporation (FDIC) released the Final Rule of its Temporary Liquidity Guarantee Program (TLGP). The program bees lino components: a debt guaarantee program and a transaction accoucnguarautee program. Here ur provide a brief QcM on the debtgruarrinree program. The debt guarantee program provides PDICguarantees on the paywient of'neruly issued senior unsecined debt of eligible institutions ineuding barks, thrifts and certain bank holding companies. Asper the Final Rude, securities issued under the program u ill cony the full Faith and credit of the U.S. govertmeent. The program seas adopted to help restore stability to credit markets and funding far the domestic banking indutstry What is the FDIC guaranteeing? The FDIC is guaranteeing the timely and full repayment of certain senior unsecured debt of eligible institutions, who do not opt out of the program, in the event of nonpayment by that institution. The guarantee is subject to certain limitations which we discuss in this Q&A. What are the terms of the FDIC debt guarantee? Certain senior unsecured debt (as defined by the FDIC) of eligible institutions issued between October 14, 2008 and June 30, 2009 is covered by the debt guarantee, subject to a cap —please see'What is the total amount of guaranteed debt that can be issued?' on page 2. The guarantee extends through the earlier of the maturity date of the debt instrument or June 30, 2012. Which institutions are eligible to issue debt under the program? Eligible institutions are: • FDIC -insured depository institutions (U.S. banks and thrifts) • U.S, bank holding companies with an FDIC - insured subsidiary • Certain U.S. sayings and loan holding companies • Any other affiliate of an insured depository institution as designated by the FDIC Ifor example, General Electric Gtpital Corporation has been appointed an affiliate). Are any financial entities excluded from the debt guarantee? Yes, for example, all U.S. branches of foreign banks are excluded from the debt guarantee. How does die FDIC define `senior unsecured debt'? The FDIC defines 'senior unsecured debt' as unsecured borrowing that: • Is evidenced by a written agreement or a trade confirmation. • Ilas a specified and fixed principal amount. • Is noncontinWrit and contains no embedded options, forwards. swaps or other derivatives. • Is not subordinated to any other liability. And, for debt issued after December 5, 2008, has a stated maturity of more than 30 days. What structure can guaranteed senior unsecured debt take? Guaranteed debt may pay either a fixed or floating interest rate based on a commonly used reference note (for example, T-bill, prime, or LIBOR) and may be denominated in a foreign currency (except for deposits). Can you give examples of debt instruments that qualify? Examples include: • Federal funds purchased promissory notes Commercial paper Unsubordinated unsecured notes, including zero coupon bonds This material has been prepared for informational purposes and is not an offer ro buv or sell or a solicuarion of any offer m buyer sell anv uanig, or other financial imoument or to participate in any trading stratelp: This is not a research repun and was nor prepared by the Morgan Stanley research department. It was prepared by Morgan Seatdec sales, trading or otter nonreseuch personnel. Past perfurmance is not necessarily a guide to future performance. Please see additional intpurtant infonnatiun and qualifi,arions at the end of this material. 191 4 The FDIC Temporary l iquidiry Guarantee And which debt instruments are exduded? Examples include: • Debt with maturities of one month or less (with the exception of such debt issued between October 14 and December 5, 2008 and specified as FDIC guaranteed). • Retail debt securities (defined as debt that is marketed exclusively to retail investors). Debt that is more broadly marketed, even if it is subsequently held by retail investors through secondary market trading, is eligible. • Structured debt (all derivative products are excluded, such as commodity linked or interest rate linked notes, notes with capped payments, notes with step-up rates) • Convertible debt, capital notes and any unsecured portion of otherwise secured debt • Negotiable CDs • Most foreign deposits • Loans from affiliates • Preferred securities (including trust preferred and stock preferred) • Anysecured debt Please note this list is nor exhaustive; for more information visit the FDIC's website at wwwfdic.gov/dgp. Are there any restrictions issuers must adhere to when issuing guaranteed debt? In addition to ensuring the debt meets the FDIC definition of'senior unsecured debt, the proceeds from guaranteed debt cannot he used to prepay any other non -FDIC insured debt of the issuer. Issuers are also subject to a cap on the total amount of guaranteed debt they can issue. What is the total amount of guaranteed debt that can be issued? The FDIC guarantee is limited to 1250i6 of each participant's senior unsecured debt outstanding on September 30, 2008, which is scheduled to mature before June 30, 2009. If an institution has no debt outstanding (or only federal finds purchased), then: • For FDIC insured depositon• institutions, the debt guarantee limit is 2% of its consolidated total liabilities on September 30, 2008; Otherwise, the'FDIC will establish a debt guarantee limit at the written request of the institution. A participating entity is also allowed to combine its debt limit with its holding company's debt limit, so long as the guaranteed debt does nor exceed the combined amount. What happens if an issuer fails to comply with the program requirements? The FDIC has stated that debt issued in excess of the guarantee limit is protected as long as the investor received the required guarantee disclosure (see below). However, failure to comply with the program's requirements could result in the FDIC excluding the issuer from the'I1GP However, such a failure will not affect the FDIC's guarantee of all outstanding guaranteed debt. How will investors know if debt is FDIC guaranteed? The FDIC has created specific disclosures which inclicate whether the debt is guaranteed or not under the TLGP. Each eligible institution is required to include these disclosure statements in all written materials provided to lenders and creditors (including offering documents and trade confirmations) on eligible debt that it issues under the program between December 19, 2008 and June 30, 2009. Therefore, Morgan Stanley debt issued under the program within this time frame will include the following disclosure: "Zhis debr'isguaranteed under the FederalDepoiit Insurance Corporation's 'Temporary Liquidity Guarantee Program and is hacked by tie fidl faith and credit nfthe United States. The detail, of'tieTDlCguarantee are provided in tie FDIC's reguhttions, 12 CTR Part 370, and at the TDICr website, mrvu. fdic. oarldgp. The enpiration date of tie TDICi guarantee it the earlier gftie nratinitp date of the debt orJnne 30, 2012." Senior unsecued debt issued by \Morgan Stanley outside of the program between December 19, 2008 and June 30, 2009 will carry the disclosure: "71,is debt is notgu aranteed under the Federal Deposit Irtvnnnte Corporation's limporary Liquidity Guarantee Program. " In addition, Morgan Stanley will endeavor to inform clients of the FDIC guaranteed status of other participating institutions senior unsecured debt which is being offered through Morgan Stanley. A list of eligible issuers that have opted out of the program will be published on the FDIC's website. Do participants have to issue guaranteed debt? What about long-term debt? Unless the eligible institution opts out of the program, it cannot issue senior unsecured debt maturing on or prior to June 30, 2012 without the FDIC guarantee. Participation in the program is on an 'all or nothing basis —all newly issued senior unsecured debt with appropriate maturity will be guaranteed, and an institution cannot issue non -FDIC - guaranteed senior unsecured debt until it has issued the maximum amount of guaranteed debt up to its limit. This m:uerial i, not a solicitation of any offer to buy or sell any security or m}rer finanoaI inatmment ur to parricipate hi any trading strategy. This material was not prepared by the Morgan Stanley meardi department. Pleax, refer to important infiumation and qualificmions ar the end of dais material. 192 5 The FDIC Temporary Liquidity Guarantee Program 3 However, eligible institutions which elect into the "long-term non -guaranteed debt option' may issue non -FDIC -guaranteed senior unsecured debt with a maturity, date after June 30, 2012 at any time, in any amount and without regard tothe debt guarantee limit for that institution. Such debt must clearly be disclosed that it is not guaranteed. If an entity participating in the program does not make this election and issues guarutteed debt with a maturity date after -June 30, 2012, the debt will be guaranteed until that date, after which the debt will to longer be guaranteed by the FDIC. What are the differences between the TLGP FDIC guarantee and the FDIC guarantee on CDs? There are two key differences: First, the FDIC guarantee on CDs is limited to a maximum value and investor holdings above this limit are not guaranteed; the FDIC guarantee on TLGP securities is unlimited from an investor perspective. For example, an investor could own $I million par value of an outstanding TLGP issue and the entire holding will be guaranteed. Second, most CDs held in an individual capacity carry a decedent feature, where the depository institution will redeem the CD in the event of the holder's death. However, as TLGP bonds are securities, and not deposits, TLGP debt does not carry a decedent feature. What is the FDIC's payment obligation? The FDIC debt guarantee is trig gered by payment default rather than bankruptcy or receivership. The FDIC will be called upon to make payments on the 'uncured failure of an issuer to make a timely payment of principal or interesr on guaranteed debt. Upon a payment default, and following the completion of a claims paving process established by the FDIC, the FDIC will make scheduled payments of principal and interest on the, guaranteed debt through marmity. , What credit ratings will TLGP debt receive? Moody's Investors Service, Standard & Poor's and Pitch Ratings have announced they will generally provide the same rating given to U.S. government debt for debt guaranteed -under the program. Therefore, it is likely TLGP debt will be assigned 'AAA'ratings for long-term debt or .A-1+' for short- term debt. ]it addition, all three agencies have indicated that the guarantee will not affect ratings assigned to debt issuances with a maturity beyond June 30, 2012. What are the minimum denominations and increments? Minimum denominations and increments will vary with each issue. It is likely minimum denominations will range from $2,000 to $100,000 with increments of$1,000, depending on the issue. Please note that minimum denominations are not likely to be any lower in light of the FDIC's requirement that debt cannot be exclusively marketed to retail investors_ Please refer to the applicable offering documentation for more information. Where will TLGP bonds trade in the secondary market compared to an issuer's non -guaranteed corporate debt? Due to the FDIC; guarantee we expect an issuer's TLGP debt to trade at lower Yields to its non -guaranteed debt, but at a Premium to other government backed debt, such as Treasuries and federal agency/GSE debt. How liquid are TLGP bonds? Will Morgan Stanley make a secondary market? It is expected that mail eligible institutions will participate in the program. The FDIC estimates that $1.4 trillion,of debt will benefit from the guarantee if all eligible institutions participate. As with other fixed intone securities you may be able to sell your TLGP securities prior to maturity in the secondary market. However, the price you receive may he more or less than your original investment amount or par value, depending on interest rates at the time of sale. The FDIC: guarantee does not eliminate market risk. Please note, while Morgan Stanley endeavors to make a secondary market in TLGP debt, it is not obligated to do so and may discontinue doing so at any time without providing notice. Will individual investors be able to participate in new issue. TLGP offerings? yes, in general, individual investors will be able to participate in new TLGP offerings; however, access may be limited. What is the process if I want to participate in a new TLGP offering? Before investing in a new of Bring, you must receive the relevant offering materials. In an industry -wide effort to provide investors will) offering document, in the most eflicieni and environmentally conscious manner, Morgan Stanley- encourages the electronic delivery ofall documents. As is the case with all registered senior unsecured debt issuance you must enroll in Morgan Stanleys electronic prospectus delivery program (see instructions at the end of this Q&A) before participating in a TLGP new issue. This material is not solicitation of any offer to hny or sell any srcuriq, or other financial instrument or to participate in ;un. trading strategy. This material was not prepared by the Morgan Stanley research deparrment. Please refer to important information and qualifications at the end of this maroThi 193 6 The FDIC Temfwrary iiquidin' Guarantee Program 4 What is the process if I want to participate in a new TLCP offering? frontintred) Once you have enrolled: L Contact your Financial Advisor for information on upcoming new issues 2. Provide your I -A with an indication of your interest to participate in the offering 3. You will be provided with ail electronic copy of the preliminary prospectus and your order will be placed. Please note, due to the nature of the new issue market. and depending on the level of participation in the issue, you may receive nothing, or only a partial pro -rats share of the order you placed. Your Financial Advisor will be able to provide you with offering information for securities currently available in the secondary madtet. Where can I find more information about TLGP? The details of the FDIC guarantee are provided in the FDIC's regulations, 12 CFR Part 370, and at the FDIC's website, www.fdic.gov/tigp. Electronic Prospectus Delivery Program — Enrollment Instructions In order for us to send you materials for registered offerings, your consent to electronic delivery is required. If you have a ClientSery account, you can opt -in to electronic delivery from Your Profile. From ChenrServ: - Go in 'Your Preferences,' then click oil'Edit E-Delivery Settings' (under eDelivery Options) Click on 'Enroll Now' and follow instructions to submit your consent If this is your first time enrolling for any of our eDelivery services with the e-mail address specified, you will receive an e-mail validating your enrollment Open the e-mail and click on the link provided to confirm your enrollment If you do not have a ClientSery account, please enroll at http://www.morganstanley.comlonlinelenroll and then follow the instructions above. Your consent will be valid until volt choose to revoke consent by returning to ClientSery to opt -out. Further details on consenting to electronic delivery of offerings materials are outlined on the electronic delivery page of ClientServ. Fixed income securities are subject to interest rate risk, credit risk, prepayment risk. market risk. and feins'Mment risk- If held to maturim fixed income secm i- ties mall, pro,ide a 11xed are of return and a fixed principal value. The price of fixed irnwne securities niay fluctuate and if sold prior to manuity. may be worth more or less than their original cost or par value. This material is not a solicitation of any offer to buy or Sell any security or other financial instrument or to participate in any trading strategy. This material was not prepared by [he slorgut Statdey research department. Please refer to important information and qualifications at the end of this material. 194 Important Information and Qualifications This material was prepared by sales, trading Or ocher non -research per, of Morgan Stanley & Co. Incorporated Together with its affiliates, hereinafter "."lorym Stanley"). This material was not produced by a Morgan Stankro research analyse although it mar refer to a Morgan Srudev research analyst or research report. Unless otherwise indicated, these views (if any) are the authors (if any authorlis noted) and may differ from those of the Morgan Stanley fixed income or equity research deparrmctrt or others in the film. This material should riot be viewed as advice or recommendations will, respecr to asset allocation or any particular investment. This information is not mtcnded to, and should not, form a primary basis for any investment decisions that you may make. Morgan Stanley is not acting as a fiduciary under either the F"T" yee Retirement Income Security Act Of 19-4. as amended i`ERISA') or under section 4975 of the Internal revenue Code of 1986 as amended ("Code') in providing this material, Ihis Material waS prepared by or in conjunction with Morgan Stanley trading desks that may deal ax principal in or own or act as market maker or liquicim, provide for the securities/instruments for related derivative•,) mentioned hcrcin and may Trade then in ways different from those discussed in this material. The trading desk may have accumulated a position in the subject securities/instmmellts hued on die information contained herein. Trading desk materials are not independent of fine proprietary inrervas of Morgan Stanley. which miry conflict with your interests. Morgan Stanley may also perform or seek to perform inyestment banking services for the issuers of die securities and instruments mentioned herein. 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Any such order would bz made oil]., after a prospective investor had completed its own urdependenr investigation of the securities, insummenes or transactions, and "'CenTC1 all information it required to make its own investment decision, including, where APPbcable, a review of any Offering circular or memorandum describing such security "instrument Thar information would contain material information not contained herein and to which prtnpeaive participants are referred. This material is based on Public information as of the specified [late. and mar be stale nc,reafict W, hasv no obligation ro tell YOU wire', information herein MAY change.'C%e make no rcprue aation ur warranty with respect to the accuracy or completeness of this material. Morgan Stanley hats no o�ligation to provide updated information tin the Beni r instruments mentioned herein. 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P.:2utl1 ,ii:;gar Sra,dry Morgan Stanley ypRZe, l„ Oryali$fdtliey, Coll, c 195 8 C&roF44" COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Approval to Appropriate $6,988 from the Transportation Developer Impact Fee Account 401-0000- 391.00-00, and Request $20,963 from the Coachella Valley Association of Governments to Complete the Project, and Acceptance of Fred Waring Drive Street Improvements Washington Street to Adams Street Project No. 2007-06 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: _ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appropriate $6,988 from the Transportation Developer Impact Fee (DIF) account 401- 0000-391.00-00, and request $20,963 from the Coachella Valley Association of Governments (CVAG) to complete the project; accept Fred Waring Drive Street improvements from Washington Street to Adams Street Project No. 2007-06, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $143,589 thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following is a budget summary: Project Budget Total $ 1,772,049 Additional Funding Required $ 27,951 Revised Project Budget $ 1,800,000 Amount Spent Through 4/30/09 $ 1,310,268 Anticipated Additional Costs $ 37,231 Project Budget Amount Available $ 452,501 Remaining Fiscal Commitment to Contractor $ 452,501 Project Budget Amount Remaining After Construction Efforts $ 0 196 Original Construction Contract Amount $ 1,127,959 Contract Change Orders No. 1-5 $ 335,508 Pending Contract Quantity Change Order No. 6 $ (27,585) New Contract Total $ 1,435,882 Amount Paid to Contractor to Date $ 983,381 Total Remaining Fiscal Commitment to Contractor $ 452,501 Total Retention to be Released $ 143,589 Contract Amount Remaining to be Billed By Contractor $ 308,912 The City has entered into an agreement with CVAG for reimbursement of 75% of the project costs. Therefore upon reimbursement, adequate funding is available to pay the contractor's remaining billing ($308,912) and retention ($143,589) for project closeout. CHARTER CITY IMPLICATIONS: The project is partially funded with Regional Measure "A" Funds. As such, the project was bid as a prevailing wage improvement. BACKGROUND AND OVERVIEW: This project widened Fred Waring Drive, from four to six lanes, between Washington Street and Adams Street. The proposed improvements included minor widening, installation of median islands, signing and striping, a signal modification at the intersection of Washington Street and Fred Waring Drive, a new signal at the intersection of Palm Royale and Fred Waring Drive, and striped bike paths on both the north and south sides of the roadway. Median landscaping will be done under a separate project. On March 18, 2008, the City Council conducted a Study Session for the purpose of reviewing the proposed Capital Improvement Project (CIP) for Fiscal Years 2008-2009 through 2012-2013. Following discussion, it was the consensus of the City Council that staff take the steps necessary to widen Fred Waring Drive, between Washington Street and Jefferson Street, to accommodate six (6) lanes of travel. On August 5, 2008, the City Council approved an Agency Reimbursement Agreement, in the amount of $1,073,092, between the CVAG and the City of La Quinta for the widening of Fred Waring Drive, between Washington Street and Adams Street; approved the Plans, Specifications and Estimate (PS&E) and authorized staff to advertise the Fred Waring Drive Street Improvements, including the traffic signal at Palm Royale, for bid, Project Number 2007-06; and authorized staff to procure the traffic signal equipment and poles for the Washington Street at Fred Waring Drive signal modification and the new traffic signal at Palm Royale at Fred Waring Drive. On October 21, 2008, City Council awarded a contract for $1,127,959 to Cooley Construction, Inc. to construct the Fred Waring Drive Street Improvements Washington Street to Adams Street Project No. 2007-06. On November 14, 2008 a Notice to Proceed was issued with an eighty-five (85) working day contract completion time starting November 17, 2008, and ending on March 24, 2009. Contract Change Orders extended the project until April 14, 2009. The project was deemed substantially complete on April 7, 2009. During the course of construction it was determined that a portion of the existing roadway was of insufficient material and thickness to overlay and was therefore incorporated into the pavement reconstruction work. On March 4, 2009, Contract Change Order No. 4 was approved by City Council to remove and replace these portions of the failed roadway. Via email CVAG indicated that they will honor any project change orders approved by the City of La Quinta as necessary to complete the Fred Waring Drive Improvement Project, provided the work is in conformance with CVAG policy. CVAG further recommended that the City wait until the project was completed before submitting a request for any changes in the approved agreement between the agencies. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Quantity adjustments must be made between the proposed bid quantities, and the actual quantities utilized. Actual quantities may vary due to incorrect quantity estimates and/or additional areas being added to the project scope. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Appropriate $6,988 from the Transportation DIF Account 401-0000-391.00-00, and request $20,963 from CVAG to complete the project; accept Fred Waring Drive Street Improvements from Washington Street to Adams Street Project No. 2007-06, as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize staff to release retention in the amount of $143,589 thirty-five (35) days after the Notice of Completion is recorded; or 198 2. Do not appropriate $6,988 from the Transportation DIF Account 401-0000- 391.00-00, and do not request $20,963 from CVAG to complete the project; do not accept Fred Waring Drive Street Improvements from Washington Street to Adams Street Project No. 2007-06, as 100% complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; do not authorize staff to release retention in the amount of $143,589 thirty-five (35) days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, CT othy R. onas o , P.E. Public Wor Dir or/City Engineer Approved for submission by: �r K- Thomas P. enovese, Cit anager 199 Tuyl 4 4 Qum& COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Consideration of the Community Services Commission Work Plan for Fiscal Year 2009-2010 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: There are fiscal implications for the Community Services Commission per the approved Work Plan which are included, in the proposed Fiscal Year 2009-2010 budget. CHARTER CITY IMPLICATIONS: ►rsn" BACKGROUND AND OVERVIEW: On March 9, 2009, the Community Services Commission approved the 2009-2010 Work Plan (Attachment 1) for City Council consideration. The Commission's Work Plan for 2009-2010 contains, in addition to the generalized tasks, specific tasks the Commission believes it can accomplish during the 2009-2010 year. The specific tasks are listed on page 2 of the work plan and outlined in the following information: Task: Parks and Recreation Marketing Plan Update The Commission will review the Community Services Department marketing plan and identify effectiveness based on participation levels, cancellation rates and recommend improvements. 200 Task: Park/Trail Planning and Development The Commission will review proposed park and trail development. Make recommendations to the City Council on the Sports Complex rehabilitation plan, playgrounds at Fritz Burns and Adams parks, dog parks at Seasons and Pioneer Parks and the trail improvements for the Top of the Cove. Task: Liaison to the Community Invite service provider representatives to the Commission meetings to inform the Commission of available services to the community. The Commission is also interested in being supportive to other non-profit organizations that work with the City on projects and programs such as the La Quinta Arts Foundation, La Quinta Historical Society, Stewards of the Cove, and the President Gerald R. Ford Boys and Girls Club. Task: Community Events Host numerous city-wide events throughout the year. Work with community groups and non -profits on events with special attention this year to provide events in the Village. Events for Fiscal Year 2009- 2010 include Trails Day, Christmas Tree Lighting Ceremony, Arts Appreciation Day, National Night Out, Community Picnic and Birthday Party, and Open Air Cinemas. The Community Services Commission is recommending that a Fishing Derby be co -sponsored by the City and County and considered during the proposed 2009-2010 Fiscal Year budget. Task: Park Management Plan The Commission will monitor existing park conditions through a parks tour and make comments regarding preventative maintenance and management. Work with Coachella Valley Water District (CVWD) on a water usage assessment and further recommendations for parks and sports fields. Task: Advisory Body to the City Council The Commission will review issues relating to Parks and Recreation and take action as directed from City Council, maintain communications with City Council, and provide an annual work plan for City Council review: Task: Art in Public Places Implement the recommendations in the Art in Public Places (APP) Strategic Plan and continue to support the preventative art maintenance program. Develop an Artist's Registry with the La Quinta Arts Foundation, and purchase placards to be placed at the various APP locations. 201 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Community Services Commission 2009-2010 Work Plan; or 2. Do not approve the Community Services Commission 2009-2010 Work Plan; or 3. Provide staff with alternative direction. Respectfully submitted, Edie Flylt Community Services Director �Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Community Services Commission 2009-2010 Work Plan 2U2 ATTACHMENT 1 Community Services Commission Work Plan 2009-2010 2G 1 of10 COMMUNITY SERVICES COMMISSION PHILOSOPHY The general purpose of the Community Services Commission is to encourage the development of a planned and orderly approach to the delivery of leisure and community services in the City. The objectives of the Commission are to: 0 Serve in an advisory capacity to the City Council on identifying matters pertaining to recreation, cultural arts, and community services; 0 Communicate the availability of services to citizens through both private and public resources to avoid duplication and conflict of effort; 0 To evaluate the effectiveness of services provided. ASSIGNMENT ITEMS: PAGE 2009-2010 Specific Goals and Objectives 2 Parks and Recreation Marketing Plan 4 Park/Recreation Planning and Development 5 Liaison to the Community 6 Community Events 7 Park Management Program 8 Advisory Body to City Council 9 Art in Public Places 10 •. 204 2of10 2009-2010 Specific Goals and Objectives ASSIGNMENT ITEMS GOALS AND OBJECTIVES Parks/Recreation Marketing Plan Review and update the Community Services Marketing Plan for implementation by staff. Planning & Development Complete the Parks and Recreation Capital Improvements for 2009-2010. Liaison To Community Invite service providers to attend Commission meetings to describe services available to residents. Community Events Host numerous citywide events throughout the year. Work with other community groups and non -profits to add events to the Village. Park Management Plan Monitor the park management plan that serves as preventive maintenance and management of existing public park facilities. Work with CVWD on water usage assessment and recommendations for parks. Advisory Body to City Council Review issues relating to Parks and Recreation and take action as directed from City Council; maintain communication with City Council; and provide annual work plan for City. Council review. Art in Public Places Implement the recommendations in the Art in Public Places Strategic Plan and continue to support the preventative art maintenance program based upon the maintenance needs of each art piece. Utilize the Artist's Registry from the La Quinta Arts Foundation. 205 3 of 10 Task: Parks / Recreation Marketing Plan Completion Date: August 2009 Participants: Commissioners Suggested Resources: Community Services staff, City Manager's office. Steps to Completion: The Commission will review the Community Services Department marketing plan and identify effectiveness based on participation levels, cancellation rates, surveys and suggest improvements to the plan. Staff Time: 10 hours during marketing plan development and implementation. Fiscal Commitment: $76,500 / plus staff time Staff Role: Provide information and implement the plan. City Council Role: Provide direction to Commission to fulfill this assignment. Reference: 2.95.040 9): Make recommendations to the City Council on how to disseminate, publicize and promote recreation programs to the citizens of La Quinta. 206 4 of 10 Task: Park/Reci eation Planning and Development Completion Date: On -going Participants: Commissioners. Staff and User Groups, if needed. Suggested Resources: La Quinta Comprehensive General Plan. Steps to Completion: The Commission will review proposed park and recreation facility development. The Commission will work on improvements, playground replacements at Adams and Fritz Burns Parks, dog park developments at Pioneer and Seasons Park. Investigate the potential costs and location for an additional outdoor basketball court and a BMX facility. Staff Time: 50-60 hours per project depending on scope of project. Fiscal Commitment: $609,500 Staff Role: Provide support and liaison to the City Council. City Council Role: Include the Commission in the design and development process and conduct public hearings. Review and consider Commission recommendations. Reference: 2.95.040 (5) Serve as a public forum and conduct public hearings (11): Review individual park master plans for recommendation to City Council. 207 5 of 10 Task: Liaison to the Community Completion Date: On -going Participants: Commissioners Suggested Resources: Utilize government agencies and area non -profits including Desert Recreation District, Boys and Girls Club, Chamber of Commerce, and the Coachella Valley Water District. Steps to Completion: Invite service provider representatives to the Commission meetings to inform the Commission of available services to the community. The Commission is also interested in being supportive to other non-profit organizations that work with the City on projects and programs such as the Coachella Valley Water District, Desert Recreation District, La Quinta Historical Society and La Quinta Police and Fire departments. Designate Commissioners to act as a liaison to non profits involved in local Community Services. Invite recipients of Community Service Grants to attend Commission meetings to communicate about City supported programs and services. Staff Time: 1 to 2 hours bi-monthly. Fiscal Commitment: None. Staff Role: Provide support and liaison to the City Council. City Council Role: Provide Commission with specific methods as to how to best represent the City Council. Reference: Chapter 2.95.040 (a) (12) Aid in coordinating the park and recreation services of other governmental agencies and volunteer organizations. Chapter 2.75.040(6) Work cooperatively with City Boards, Commissions and committees, and other public and private organizations promoting art and cultural activities within the City. (13) Make recommendations to the City Council on community issues. 208 Paae 6 of 10 Task: Completion Date: Participants: Suggested Resources: Community Events On -going Commissioners Community Resources and Agencies. Steps to Completion: Host numerous citywide events throughout the year. Work with community non -profits and local businesses. Staff will work with area non -profits to develop new events in the Village. Special Events for Fiscal Year 2009-2010 include National Night Out, Halloween Carnival, Trails Day, Christmas Tree Lighting Ceremony, Arts Appreciation Day, La Quinta Youth Festival, Easter Egg Hunt, Community Picnic and Birthday Party, Open Air Cinemas, and Swim Party at Lake Cahuilla. Staff Time: 50 - 80 hours per event. Fiscal Commitment: $13,100 for event development. Staff Role: Provide support and liaison to the City Council. City Council Role: Provide Commission with direction/comment. Reference: Chapter 2.95.040 (15): Recommend to the City Council and upon authorization conduct such programs as, in the opinion of the commission, will increase goodwill and participation among the residents of the community. 2Og 7 of 10 Task: Completion Date: Participants: Suggested Resources: Park Management Program Summer 2010 Commissioners Various public agencies in the community. Steps to Completion: The Commission will monitor existing park conditions through a parks tour and make comments regarding ongoing maintenance and management. Work with the Coachella Valley Water District (CVWD) on a water usage assessment and recommendations for parks and sports fields. Staff Time: Fiscal Commitment: 15 hours per week. ►e= Staff Role: Utilize the Coachella Valley Water District water use assessment and continue with several demonstration projects for the Commission to review and approve. City Council Role: Provide approval for Commission to fulfill this assignment. Reference: Chapter 2.95.040 (10): Review parks maintenance standards and quality. 210 8 of 10 Task: Completion Date: Participants: Suggested Resources: Advisory Body to City Council On -going Commissioners To Be Determined. Steps to Completion: The Commission will review issues relating to Parks and Recreation and take action as directed from City Council, maintain communications with City Council and provide annual work plan for City Council review. Staff Time: 4 - 6 hours per month. Fiscal Commitment: None. Staff Role: Provide support and liaison to the City Council. City Council Role: Provide Commission with specific direction as to how to better assist the City Council. Provide opportunities to meet with City Council through joint meetings. Reference: Chapter 2.95.020 (a): to serve as an advisory capacity to the City Council; 2.95.040 (a)(4): receive and act on all assignments made by City Council; 2.95.040 (a)(5) Serve as a public forum and conduct public hearings for recreation and human service concerns; 2.95.060 (C): The City Council shall periodically review the progress of the Commission. 211 :9of10 Task: Art in Public Places (APP) Completion Date: On -going Participants: Commissioners, staff Suggested Resources: Commissioners, City Council, Residents. Steps to Completion: Review the proposed artwork in relationship to the site and appropriateness of scale with consideration to diversity of artists, art work, and proposed budget. Continue the art preventive maintenance program based upon the needs of each art piece and add APP placards to the art locations. Implement recommendations from the APP Strategic Plan including the development of an Artist's Registry. Consider APP projects for SilverRock Resort, Civic Center Campus, Library, and the Museum. Support cultural offerings held in the City. Staff Time: 10 - 12 hours per project. Fiscal Commitment: Funds appropriated from the Art in Public Places Account. Staff Role: Consider site, art piece, and appropriation of funds. City Council Role: Art placement subject to final City Council approval. Reference: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. 212 10 of 10 COUNCIL/RDA MEETING DATE: May 1 9, 2009 ITEM TITLE: Consideration of Selection of a Representative to the Chamber of Commerce Workshop/Information Exchange Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the selection of a member of the City Council to serve for three consecutive meetings of the Chamber of Commerce Workshop/Information Exchange Committee. ISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council has established a policy of appointing one of its members to serve on the Chamber Workshop Information Exchange Committee for three consecutive meetings. Council Member Kirk was the last Council appointee to this Committee and has attended three meetings. The rotation of appointees has been as follows: Council Member Kirk (1/19/09) Mayor Pro Tern Henderson (10/7/08) Council Member Osborne (3/18/08) Council Member Sniff (10/2/07) Mayor Adolph (4/3/07) 213 In order to continue this policy, a new Council representative should be appointed at this time. The next meeting will be held on Monday, July 6, 2009. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Appoint a new Council Member as a representative to the Chamber of Commerce Information/Exchange Committee Workshop; or 2. Do not appoint a new Council Member as a representative to the Chamber of Commerce Information/Exchange Committee Workshop; or 3. Provide staff with alternative direction. Respectfully submitted, Douglas vans Assistant City Manager — Development Services Approved for submission by: Thomas P. Genovese, City Manager 214 c% 4 4 Qum& COUNCIL/RDA MEETING DATE: May 19, 2009 AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: ITEM TITLE: Consideration of a Grant Program to STUDY SESSION: Assist Low -Income Households With Municipal Code Compliance PUBLIC HEARING: RECOMMENDATION: Authorize staff to establish a grant program to assist low-income households with Municipal Code compliance and include funding from the General Fund in the amount of $25,000 in the Fiscal Year 2009-2010 budget. FISCAL IMPLICATIONS: Funding in the amount of $25,000 will be included in the Fiscal Year 2009-2010 budget for the grant program. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the March 16, 2009 meeting, the City Council directed staff to develop a grant program to assist residents that could otherwise not afford it, in addressing code compliance violations that had been identified on their property. Staff has already been involved with facilitating a program whereby homeowners may receive free ground cover delivered directly to the site by Granite Construction. It is the homeowner's responsibility to prepare the ground and spread the material. The City had a grant program several years ago that was funded through Redevelopment Housing monies. The Agency required long-term covenants on the 215 property (15 years) as a condition of the grant. As a result of this restriction, community interest in the program was minimal. (If an RDA program was initiated today, the covenant period would have to be 45 years). Staff is proposing to reinstitute the program using General Fund monies thus eliminating the long-term restriction. The following are the main components of the proposed grant program: • Grant is for low-income, owner -occupied residences • Maximum grant of $2,500 per household • Property must remain in compliance for two years or grant must be repaid • Grant must be repaid if property is sold or rented within two years Property owner will provide proof of at least two competitive bids by licensed contractors (who holds the proper license as determined by the City) to complete the work. • City will pay contractors directly for completed work • If the owner wishes to provide the labor, the grant may be used to reimburse the owner for cost of materials Grantee will sign a promissory note for the amount of the grant which will be forgiven by the City if the property remains in compliance for two years • City Manager will approve or deny the grant requests Included as Attachment 1 is a flyer describing the proposed grant program. A grant application form is included as Attachment 2. Pending City Council approval, the grant program will be included in the Fiscal Year 2009-2010 budget. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to establish a grant program to assist low income households with Municipal Code compliance to be supported by funds from the General Fund in the amount of $25,000 in the Fiscal Year 2009-2010 budget; or 2. Do not authorize staff to initiate the grant program; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Building 9d Safety Director Approved for submission by: 1. _ 216 4wua- Thom P. 96novese, City Mbager Attachments: 1. Description of Grant Program 2. Grant Application 217 Attachment 1 LA QUINTA RESIDENTIAL CODE COMPLIANCE GRANT PROGRAM PERMITTED USES OF THE GRANT FUNDS: • To Correct Code Violations - Electrical, plumbing, heating and air conditioning, sewer connection, and structural building deficiencies that are in violation of current building codes. • To Refurbish Exterior Items - Roof repair and replacement, conversion of carports to garages, garage and entry door replacement, removal of illegal structures and conversions, fencing replacement, and driveway/walkway repairs. • Exterior Cosmetic Improvements - Repainting, installing landscape materials and/or irrigation systems, and improving awnings. • Pay building permit fees if required. NOTE: Funds may not be used for any type of interior improvements — including interior paint, wall coverings, new flooring, appliances, etc. ELIGIBILITY CRITERIA: • To be eligible for a grant, gross household income must meet the requirements for Low -Income Households. The income limits are established by the state are based on the median income for Riverside County and are adjusted annually. The following table provides the maximum 2008 eligible income levels: Income Category 1 Person 2 Persons 3 Persons 4 Persons Low $37,300 $42,650 $47,950 $53,000 Income Category 5 Persons 6 Persons 7 Persons 8 Persons Low $57,550 $61,850 $66,100 $70,350 GRANT PROVISIONS: • The grant can only be obtained after a Code Compliance Notice of Violation has been issued by the City for violations at the subject property. • The maximum amount to be provided is $2,500 per residence. Only one grant per residence for the life of the program unless there is a change of ownership. • Grantee will be required to sign a Promissory Note for the amount of the grant. • If after two years from the receipt of the grant funds, the property has been continuously owner -occupied and free of code violations, the entire amount will be forgiven. If the property is sold or rented during the two years following the award of the grant the entire grant amount must be repaid to the City. 218 DESCRIPTION OF THE PROCESS: • Property owner submits Residential Code Compliance Grant application package. Package must include: completed and signed application; copies of documents listed as required on the application. • If work is to be performed by a contractor, property owner is requested to obtain and submit at least two competitive contractor bids to the City including evidence of contractor's license (if required for the specific repairs), City business license and Worker's Compensation Insurance coverage. The lowest qualified bid will be utilized unless otherwise agreed by the City. • City Building and Safety Department inspection of property is scheduled to determine work items necessary to insure compliance with program standards, building code compliance, required building permits and that the contractor cost estimates are appropriate to the property owner's needs. • Grant is approved and applicant signs a Promissory Note for the amount of the grant. • Contractor is authorized by the City to start construction. A City Building and Safety Department inspection is required after work is completed. Full payment is made directly to the contractor by the City upon final inspection and approval by the Building and Safety Department. • If applicant is seeking funds for cost of materials only, the City will pre -approve the expenditures and reimburse the applicant once the work is completed. Sales receipts for the materials are provided to the City and a final inspection is performed by the Building and Safety Department. • The Promissory Note will be forgiven by the City if the property remains the principal residence of the applicant and the improvements are maintained for two years from the time of the grant is funded. 219 Attachment 2 CITY OF LA QUINTA APPLICATION FOR RESIDENTIAL CODE COMPLIANCE GRANT ,2009 1. APPLICANT(S) Name: Address: Street City Zip Phone: Is this your principal residence? Yes No (circle one) 2. The applicant's household consists of the following persons (including children) who reside at the above address: Name: Age: Estimated Annual Gross Income: Name: Age: _ Name: Age: _ Name: Age: _ Name: Estimated Annual Gross Income: Estimated Annual Gross Income: Estimated Annual Gross Income: Age: Estimated Annual Gross Income: Total Estimated Annual Gross Income of All Household Members 3. The Grant Amount requested is: (a) $ (not to exceed $2,500). (b) Grant to be used for: (If work is to be performed by licensed contractors, at least 2 competitive bids must accompany the grant request) (c) Work to be performed by: !l l Ell 2� i E" Ir `C- t N2, Z / r i h ? �• 2'1 �0 COPIES OF THE FOLLOWING MUST BE SUBMITTED WITH THIS APPLICATION: (a) True and correct copy of income documentation for the last year (2008), i.e. federal tax returns, W-2 forms, 1099's for interest and/or dividend income, a copy of the award letter or a copy of the check for social security etc. (b) If work is to be performed by licensed contractors, at least 2 competitive bids must accompany this Grant Application. I/We declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. APPLICANT(S): Signature - Date Print Name Return to: Building and Safety Department Attn: Diane Aaker PO Box 1504 78-475 Calle Tampico La Quinta, CA 92247-1504 Telephone: (760) 777- 7019 Signature Date Print Name fig . 'T'.` e • ' e'vf'�t lit/ Iry rr rr-1, 2 COUNCIL/RDA MEETING DATE: May 19, 2009 ITEM TITLE: Approval of a Resolution to Extend the Time for Completion of the Off -Site and On -Site Improvements for Tract Map No. 29436, Hidden Canyon, Trans West Housing, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION:' CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Resolution of the City Council to extend the time for completion of the off - site and on -site improvements as specified in the approved Subdivision Improvement Agreement to November 30, 2009 for Tract Map No. 29436, Hidden Canyon. FISCAL IMPLICATIONS: The City is currently holding Bond No. 2082292 in the amount of $2,737,058 for the on -site and off -site improvements. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Hidden Canyon (Tract Map No. 29436) is located north of Eisenhower Drive and west of Washington Street (Attachment 1). On August 5, 2003, the City and Ivanhoe La Quinta Cove, LLC / Trans West Housing, Inc. entered into an Subdivision Improvement Agreement (SIA) for Hidden Canyon. Section 6 of the SIA requires: "that the subdivision improvements shall be completed within twelve months after the approval of the SIA. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this SIA, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require 222 modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. " On May 6, 2008, the City Council adopted a Resolution granting a time extension for the completion of the improvements as specified in the approved SIA to September 29, 2008. On October 7, 2008, the City Council adopted a Resolution granting a time extension for the completion of the improvements as specified in the approved SIA to May 29, 2009. The status of the on and off -site improvements has not changed since the last extension was granted. Although the developer made minor off -site paving improvements to improve the ride ability of Eisenhower Drive the developer has not constructed the street to the approved plans or city standards, as requested prior to the last time extension (Attachment 2). For the on -site improvements the developer has not requested a final walk-through, therefore the status of these improvements has not been determined by staff. At the meeting of October 7, 2008, Council directed staff to "work with the developer in making the corrections." Staff believes that this time extension is needed to allow the mediation process to move forward and therefore recommends approval of the attached resolution. In a letter dated May 4, 2009 (Attachment 3), the developer states that they are working with the counsel for the Hidden Canyon Homeowners' Association (HCHOA), Public Works staff, subcontractors and the insurers to resolve claims and issues concerning the Eisenhower Drive improvements. Mediation between the HCHOA and the developer is scheduled on May 26, 2009; however, the City is not a party to this mediation. While the developer does not expect a resolution at this mediation, they expect to achieve a plan to expedite a resolution of both the on and off -site improvements. In anticipation of this plan the developer requests a time extension to November 30, 2009 to complete the remaining on -site and off -site work. Attachment 4 is a letter from Sullivan, Hill, Lewin, Rez & Engel, the insurance coverage counsel for Trans West Housing, Inc. with respect to claims related to Hidden Canyon on -site and off -site improvements. The letter is in support of granting the time extension to allow sufficient time for the mediation process. .... 223 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council to extend the time for completion of the off -site and on -site improvements as specified in the approved Subdivision Improvement Agreement to November 30, 2009 for Tract Map No. 29436, Hidden Canyon; or 2. Do not adopt a Resolution of the City Council to extend the time for completion of the off -site and on -site improvements as specified in the approved Subdivision Improvement Agreement to November 30, 2009 for Tract Map No. 29436, Hidden Canyon. On June 1, 2009 (SIA extension expires on May 29, 2009) place the developer in default of its obligations under the SIA and instruct the City Attorney to make a demand on the developer's bonds in order to complete the on -site and off -site improvements required under the SIA; or 3. Provide staff with alternative direction. Respectfully submitted, dI mothy R on s on, P.E. Public Works on, Engineer Approved for submission by: Thoma, P_��Jer 1 .. - Attachments: 1. Vicinity Map 2. Letter from Tim Jonasson dated August 18, 2008 3. Letter from Trans West Housing dated May 4, 2009 4. Letter from Sullivan, Hill, Lewin, Rez & Engel dated May 7, 2009 224 RESOLUTION NO. 2009 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING AN EXTENSION OF TIME FOR THE COMPLETION OF THE OFF -SITE AND ON -SITE IMPROVEMENTS AS SPECIFIED IN THE APPROVED SUBDIVISION' IMPROVEMENT AGREEMENT TO NOVEMBER 30, 2009 FOR TRACT MAP NO. 29436, HIDDEN CANYON. WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 29436, Hidden Canyon, on August 5, 2003; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the Subdivider begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the Subdivider to complete construction of the improvements by May 29, 2009, shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1 . The time for the completion of improvements as required by the approved SIA is extended to November 30, 2009. Section 2. The time extension for completing the improvements shall expire when City offices close for regular business on November 30, 2009. If the Subdivider has not completed the improvements, the City, in its sole discretion and when deems necessary, may declare the Subdivider in default of the Agreement. Section 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. 225 Resolution No. 2009- Tract Map No. 29436, Hidden Canyon Adopted: May 19, 2009 Page 2 Section 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19t" day of May 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: VERONICA J. MONTECINO, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 226 ATTACHMENT 1 TM 29436 HIDDEN CANYON s- r r LAKE LA QUIKA WASHINGTON ;ter LA QUIWA �M # � CLUB ICINITY NOT TO SCALE CITY COUNCIL MEETING: May 19, 2009 ITEM TITLE: Acceptance of Off -Site and On -Site Improvements Associated with Tract Map No. 29436, Hidden Canyon APPLICANT: Ms. Marty Butler, Trans West Housing, Inc. 227 ATTACHMENT 2 Ti_0 4 a" P.O. Box 1504 LA QUINTA, CALIFORNIA 92247-1504 78-495 CALLE TAMPICO (760)777-7000 LA QUINTA, CALIFORNIA 92253 FAX (760) 777-7101 August 18, 2008 Mrs. Marty Butler Division Manager Trans West Housing, Inc. 47120 Dune Palms Road, Ste. C La Quinta, CA 92253 Re: Tract Map 29436 - Eisenhower Drive Offsite Street Improvements Dear Ms. Butler: The City of La Quinta has not accepted the street improvements on Eisenhower Street constructed under permit number 4035 and has not reduced or released the bonds for Tract 29436 Offsite Improvements due to the following reasons: 1. The street structural section was not built per the approved plans and did not meet City of La Quinta or Greenbook standards. 2. The street grades were not per the approved plans or City of La Quinta standards. Once these deficiencies are corrected, the City will perform a final inspection for acceptance. If you have any questions concerning this issue, please call Bryan McKinney, Engineering Services Principal Engineer at (760) 777-7045. Sincerely, Timothy R. Jonasson, P.E. Public Works Director/ City Engineer TRJ/bm cc: Bryan McKinney, Engineering Services Principal Engineer Ed',Wimmeril`°Development Services Principal Engineer 228 ATTACHMENT 3 TRANS May 4, 2009 MAY 0 7 Z009 DeMopment Servlm 'EST HOUSING 13117 Quate Court, Suite A Poway, CA 92064 Honorable Mayor, Don Adolph and Members of the City Council City of La Quinta 78495 Calle Tampico La Quinta, CA. 92253 RE: Tract 29436, Hidden Canyon Dear Mayor Adolph and Council -Members: Our extension of time on the rehabilitation work on the southbound lanes of Eisenhower between Coachella Drive to just east of Hidden Canyon Drive will be up on May 29, 2009. We need to request an extension of time, specifically six months from the end of May. We have met with the City Engineer, Tim Jonasson and our legal counsel will be communicating with the City Attorney, M. Katherine Jensen, and the counsel for the Hidden Canyon HOA, Rob Gilliland. As explained, Trans West is dealing with the same parties and insmets regarding the HOA claims and the issues concerning Eisenhower. Since there is overlap, it makes sense to coordinate these issues. A mediation has been scheduled with a mediator, the HOA, their attorney Rob Gilliland, as well as the potentially responsible subcontractors and the insurers, on May 26, 2009. While we do not expect a resolution on May 26, we certainly expect to achieve a plan to expedite resolution of all of the issues as well as coordination of some. As previously noted, our bonds are in effeet and adequately cover the repair work needed on Eisenhower. We have always tried to work with the City of La Quinta and our relationship is very significant to our company. We sincerely regret the terrible timing of this economic downturn which has forced us to have to work with subcontractor's insurance companies as well as our own liability carrier. As I have indicated the contractor responsible for most of this work is no longer in business and we have had to take a much more time consuming and frustrating path in dealing with this problem I would request that the Council place our request on the Agenda for the May 19, 2009 City Council meeting for discussion and review. Sincerely, TRANS WEST HOUSING, INC. MAR�UTLER cc. M. Katherine Jensen, City Attorney Tim Jonasson, City Engineer Joyia Greenfield Esq. 229 ATTACHMENT 4 !7 $ullivanHilf Lewin ReAEngel • PROMRIORRL LAW CORPORATION May 7, 2009 Via Electronic Mail M. Katherine Jenson, Esq. Rutan & Tucker, LLP 611. Anton LBOUIeVaM, Suite 1400 Costa Mesa, California 92626 Re: Tract 21106 Hidden Canyon Eisenhower Rehabilitation Claim Riverside Superior Court Case No.: INC076566 Dear Ms. Jenson: 550~cfieee Sure 1500. Son MeM CA 92101 ® 619.233.4100 . . B 619M1.4372 TT�trt..RRwppt��t��W,.,C�...A �..Ee eIKW un.00111 o 619A5.3279 This firm has been retained as insurance coverage Counsel to Trans. West Housing, Inc. (NTWHN) with respect to daims arising in and adjacent to the Hidden Canyon Development, Tract Map 20M. This includes the rehabilitation work that has been requested by the City of La Quinta on the southbound lanes of Eisenhower between Coachella Drive to just east of Hidden Canyon Drive. We understand that the City of La Quinta ("City') has requested repairs as soon as - possible to certain conditions at the above -referenced location. As you are likely aware, the Hidden .Canyon Homeowners' Association (RHOX) has filed a lawsuit against TWH arising out of similar condfifons within. the Hidden Canyon Development that is adjacent to the location where the City is requesting rehabilitation work entitled Hidden Canvon HOA v. Trans West Housing, Inc... Riverside Superior Court Case No. INC076566. The same trade contractors and insurers are involved in both disputes. TWH has been working diligently with its insurers and its trade contractors to attempt to resolve the claims of the HOA and the claims of the City of La Quinta. In furtherance of two efforts, a mediation has been scheduled for May A 2009 to address. both the HOA's common area claims as well as the City's rehabilitation requests. The HO& represented by Robert Galiland, TWH and its insurer, as well as the trade contractors and its insurers will participate in this particular mediation in an effort to globally resolve all issues pertaining to the HOARs daims and the rehabilitation claims of the City of La Quinta at Eisenhower Road. This is the first mediation with this particular mediator, James Roberts, so it Is unclear whether the claims will be able to be resolved at this mediation. Nonetheless, the parties intend to diligently pursue mediation' efforts in an attempt to resolve all of these issues so that repairs may proceed as soon as possible. However, because of the Interrelated issues, and the commonality of parties and insurers, it makes more sense to try to reach a resolution where repairs to all issues can be completed at one time. 230 M. Katherine Jenson, Esq. May 7, 2009 Page 2 ' Based upon the foregoing, TWH requests the City's patience to allow the parties to fully and finally resolve these issues so that repairs may be performed In an appropriate manner. TWH requests a period of sbr (6) months in order to continue to mediate and attempt to fully resolve all Issues with the HOA, as well as the repairs requested by the City of La Quinta. I would be happy to discuss these issues further with you if you have any questions. I understand that a City Council meeting is scheduled for May 19, 2009, and TWH would request that the City consider its request for an extension of time relative to the rehabilitation work at said meeting. Once again, N I can answer any questions, please do not hesitate to contact me. Very truly yours, SULLIVAN, HILL, LSMN, REZ & ENGEL A Professional Low Corporation By: /a/ Timothy C. -Ead Timothy C. Earl TCElkrf W. Trans West Housing, Inc. (Via Electronic Mel#) Robert J. Gilliland, Esq.. (Via Electronic Me#) 231 AJAF e as 864, 0�1 i9Cd 9 A RESOLUTION FINDING A SEVERE FISCAL HARDSHIP WILL EXIST IF ADDITIONAL CITY PROPERTY TAX FUNDS ARE SEIZED AND ADDITIONAL UNFUNDED MANDATES ARE ADOPTED BY THE STATE OF CALIFORNIA WHEREAS, the current economic crisis has placed cities under incredible financial pressure and caused city officials to reopen already adopted budgets to make painful cuts, including layoffs and furloughs of city workers, decreasing maintenance and operations of public facilities, and reductions in direct services to keep spending in line with declining revenues; and WHEREAS, since the early 1990s the state government of California has seized over $8.6 billion of city property tax revenues statewide to fund the state budget even after deducting public safety program payments to cities by the state; and WHEREAS, in FY 2007-08 alone the state seized $895 million in city property taxes statewide to fund the state budget after deducting public safety program payments and an additional $350 million in local redevelopment funds were seized in FY 2008-09; and WHEREAS, the most significant impact of taking local property taxes has been to reduce the quality of public safety services cities can provide since public safety comprises the largest part of any city's general fund budget; and WHEREAS, in 2004 the voters by an 84% vote margin adopted substantial constitutional protections for local revenues, but the legislature can still "borrow" local property taxes to fund the state budget; and WHEREAS, on May 5 the Department of Finance announced it had proposed to the Governor that the state "borrow" over $2 billion in local property taxes from cities, counties and special districts to balance the state budget, causing deeper cuts in local public safety and other vital services; and WHEREAS, in the past the Governor has called such "borrowing" proposals fiscally irresponsible because the state will find it virtually impossible to repay and it would only deepen the state's structural deficit, preventing the state from balancing its budget; and WHEREAS, the Legislature is currently considering hundreds of bills, many of which would impose new costs on local governments that can neither be afforded nor sustained in this economic climate; and WHEREAS, state agencies are imposing, or considering, many regulations imposing unfunded mandates on local governments without regard to how local agencies will be able comply with these mandates while meeting their other responsibilities; and WHEREAS, the combined effects of the seizure of the City's property taxes, increasing unfunded state mandates, and the revenue losses due to the economic downturn have placed the City's budget under serious fiscal pressure; and WHEREAS, our City simply can not sustain the loss of any more property tax funds or to be saddled with any more state mandates as they will only deepen the financial challenge facing our City; and WHEREAS, a number of the City's financial commitments arise from contracts, including long term capital leases and debt obligations which support securities in the public capital markets, that the City must honor in full unless modified by mutual agreement of the parties. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF LA QUINTA has determined that the City will experience a severe fiscal hardship if the recommendation of the Department of Finance to "borrow" $2 billion of local property taxes is supported by the Governor and the Legislature; and RESOLVED FURTHER, that the City Council strongly and unconditionally opposes the May 5 proposal of the Department of Finance and any other state government proposals to borrow or seize any additional local funds, including the property tax, redevelopment tax increment, and the City's share of the Prop. 42 transportation sales tax; and RESOLVED FURTHER, that the City Council strongly urges the state legislature and Governor to suspend the enactment of any new mandates on local governments until such time as the economy has recovered and urges the state to provide complete funding for all existing and any new mandates. RESOLVED FURTHER, that the City Clerk shall send copies of this resolution to the Governor, our state senator(s), our state assembly member(s) and the League of California Cities. ADOPTED this day of , 2009. REPORTSANFORMATIONAL ITEM: �'o MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA March 24, 2009 CALL TO ORDER 7:03 P.M. A. This meeting of the Planning Commission was called to order at 7:03 p.m. by Chairman Ed Alderson who asked Commissioner Quill to lead the flag salute. B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert Wilkinson, and Chairman Ed Alderson. C. Staff present: Planning Director Les Johnson, Planning Manager David Sawyer, Assistant City Attorney Michael Houston, Principal Planner Andrew Mogensen, Assistant Planner Eric Ceja, and Executive Secretary Carolyn Walker. II. PUBLIC COMMENT: III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: Chairman Alderson asked if there were any changes to the Minutes of the Regular Planning Commission Meetings of February 24, 2009, and March 10, 2009; as well as the Special Joint Meeting of March 10, 2009 which included the Planning Commission and the Architecture and Landscaping Review Committee (ALRC). There being no changes, or corrections, it was moved and seconded by Commissioners Barrows/Wilkinson to approve the minutes as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Conditional Use Permit 2008-118; a request by Verizon Wireless for consideration to allow the construction of a 72 foot high telecommunications monopalm tower and 830 square foot equipment shelter to be located at 54-001 Madison Street at Riverside County Fire Station No. 70. 1. 232 Planning Commission Minutes March 24, 2009 Chairman Alderson opened the public hearing and asked for the staff report. Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any comments from the Commissioners. There being none, Chairman Alderson then asked if there were any questions of staff. The Commissioners asked for clarification of the service area chart as shown on the overhead screen. Staff explained what each of the color codes represented. Commissioner Quill asked about the possible sharing of poles. Staff explained the provisions of shared -use on towers and the difficulty of screening additional antennas with this type of tower design. There being no further questions of the staff, Chairman Alderson asked if the applicant would like to address the Commission. Mr. Robert McCormick, representative for Verizon Wireless, 27 Via Granada, Rolling Hills, California 90274, introduced himself and said he was available to answer questions. Chairman Alderson asked if he was comfortable with all the conditions in the staff report, including the height limitation. Mr. McCormick said he was. He then explained the design and operation of the monopalm, and the height needs. He did say they would prefer to have the full height of 72 feet, not the 55 feet as conditioned in the staff report. Commissioner Wilkinson asked about the existing tower of 62 feet and the reduction of the proposed tower to 55 feet. He asked for clarification on the height deviation. Mr. McCormick explained the need for a separation of height between the two towers. Commissioner Wilkinson asked about the "after" picture shown on the overhead screen, which included a white circled area. Mr. McCormick explained that area was just to show where the towers would be located. He then went over the whole map including the results shown in the green area. • 233 I Planning Commission Minutes March 24, 2009 Commissioner Quill asked if the client was doing a ground lease from the County or the City. Mr. McCormick said it was from the City. Chairman Alderson asked about the location on Spanish Bay. Mr. McCormick stated their initial objective of coverage and explained why they chose that particular area. Commissioner Weber asked where the Verizon towers were located on the map. Mr. McCormick pointed them out to the Commissioners. Commissioner Weber asked if additional towers would be needed at a future date. Mr. McCormick said they would and explained where they would be needed. Commissioner Weber asked about the other tower on the property and if it was approximately the same height as this tower. Staff gave an explanation of the other tower and its height. Commissioner Weber said he went to the site and commented that this tower would blend in well. He asked if the applicant was happy with the height. Mr. McCormick said he accepts the conditioned height but would prefer the height they initially requested and explained how the tower worked. He also commented on the care and concern of the nearby landscaping. Commissioner Weber asked if the height restriction was included so the project would be in compliance with the City's Municipal Code. Staff explained the Code, as well as the co -location provision, and said it was to reduce the overall impact of the towers on the surrounding neighborhood views. Commissioner Weber said there was obviously a concern if coverage was degraded significantly. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. There was no further discussion and it was moved and seconded by Commissioners Quill/Wilkinson to approve Resolution 2009-010 recommending approval of Conditional Use Permit 2008-118 as conditioned. Unanimously approved. Planning Commission Minutes March 24, 2009 B. Sign Program 2009-1356; a request by Eisenhower Medical Center for consideration of a proposed Sign Program for Eisenhower Medical Center Identification and Monument Signage at the Centre Pointe Development located at the southeast corner of Seeley Drive and Washington Street. Chairman Alderson opened the public hearing and asked for the staff report. Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Quill asked about visual impact, of the north facing sign, on the adjacent residential area. Staff said the sign was south of Seeley and referenced item number 3 on the map provided. Staff said the sign actually faced northeast and would not be visible to homes just to the east. Staff said there is some space between the building and the existing neighborhood and it is anticipated there will be additional development in between thus lessening the visual impact. Commissioner Quill asked if nearby neighbors had received public hearing notices, and were there any responses. Staff said they did and staff received one phone call but it was of an inquiry -only nature. Commissioner Weber asked about page three of the staff report and the nearby Reunion Neighborhood. Staff said the Tract Map referred to the neighborhood as the Reunion Neighborhood but it was actually the Desert Pride development. Commissioner Weber said the staff recommended the Express Clinic signs be separated out. He asked if there had ever been similar sign requests like that and asked for some background on the matter. Staff said they haven't really seen this applied to very many projects before but this project deals with medical use and there were provisions in the Sign Code that allowed it to be reviewed at staff level. That was the reason it was not included in the staff report as part of the overall Sign Program. Chairman Alderson asked about the square footage of the signs and if the square footage was within the limits of the City's Code. Staff rJ3`3 Planning Commission Minutes March 24, 2009 explained the Code and their findings that additional sign area was needed to be architecturally compatible. There being no further questions of the staff, Chairman Alderson asked if the applicant would like to address the Commission. Mr. Jim Cross with Best Signs (representing Eisenhower Medical Center), 1515 Gene Autry Trail, Palm Springs, California, introduced himself and offered to answer any. questions. Commissioner Weber said there was a question about the exact location of the monument sign on Seeley Drive and asked if Mr. Cross could clarify this question. Mr. Cross said they wanted to make sure that the sign coincided with the landscape and was compatible with the location of Seeley Drive. There is only one entrance into the property so the sign would be close to the drive in the best visible area and not obstructed by landscape and does not violate City code. We know it will be at the entrance but cannot provide an exact site plan at this time. Commissioner Weber asked if the applicant was willing to work with staff on this issue. Mr. Cross said he was. Mr. Charles Morris, Project Manager for Eisenhower Medical Center, 39-000 Bob Hope Drive, Rancho Mirage, California, introduced himself and offered to answer any questions. Chairman Alderson asked if there was any public comment. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Wilkinson commented on the two entrances on Seeley; including the emergency entrance and asked if there was a sign application for the second entrance. Mr. Cross said that was a fire road and there would be no sign there. Commissioner Wilkinson asked if that was for emergency access only. Mr. Cross said it was and they did not want to encourage the public's use of that road. Commissioner Quill complimented the applicant on a very thorough set of plans with good detail. 236 Planning Commission Minutes March 24, 2009 Chairman Alderson commented it was a fine looking sign. There was no further discussion and it was moved and seconded by Commissioners Weber/Barrows to approve Minute Motion 2009-004 approving Sign Program 2009-1356 as conditioned. Unanimously approved. C. Sign Program 2006-1078, Amendment No. 1; a request by Highland Development Sign Company for consideration to add an additional freestanding monument sign for the Dunes Business Park located on the north side of Highway 111, approximately 1,000 feet east of Dune Palms Road. Chairman Alderson opened the public hearing and asked for the staff report. Planner Manager David Sawyer announced to the Commission that since the writing of the staff report, a letter was received from one of the site's property owners, expressing concerns regarding a conflict with the application and the CC & R's of the Center. Staff presented a memo referencing the letter and requested the item be continued to April 14, 2009. Chairman Alderson asked if the letter -writer, Mr. Lowden, was an owner or a tenant. Staff said there were five buildings on the site and he was the owner of the rear building. The letter mentions questions regarding the number and usage of monument signs in the development's CC & R's. He then requested an opportunity to work with staff and the applicant to work out the details. Chairman Alderson opened the public hearing. There was no further discussion and it was moved and seconded by Commissioners Barrows/Wilkinson to continue Sign Program 2006- 1078, Amendment No. 1 to the meeting of April 14, 2009. Unanimously approved. D. Zoning Code Amendment 2008-096; a request by staff for consideration of the following amendments to the La. Quinta Municipal Code: 1 . To update the list of established zones (9.20.010); 2. to identify the effective date for Low -Density Residential 237 Planning Commission Minutes March 24, 2009 Zoned lots which are permitted a ten foot rear setback (9.50.030); 3. to identify the correct Cove Residential minimum dwelling unit size in Table 9-2 (9.50.030); 4. to identify provisions for the use of vinyl fencing materials (9.50.090); 5. to correct the Guesthouse Provisions in the Residential Table of Permitted Uses (9.60.100); 6. to require a Specific Plan in certain Commercial Zoning Districts for all projects over ten acres in size (9.70.030 & 9.90.040); 7. to identify Tobacco, Off -Site Care Sales, and Ice Skating Related Uses in the Non -Residential Table of Permitted Uses (9.80.040); 8. to establish Sunset Provisions for inactive and incomplete applications (9.200.070 & 13.04.080); 9. to specify criteria for Modification by Application procedures (9.200.090); 10. to correct the Mandatory Findings of Approval for Tentative Tract Maps (13.12.130); 11. to specify the timing of land dedications and parkland fees (13.48.080); 12. to correct and remove Parkland policy references to an outdated version of the General Plan (13.48.090 and Appendix to 13.48). to effect locations City-wide. Chairman Alderson asked for clarification of the distinction of the two resolutions requested by the staff report. Staff responded the resolutions referenced changes under Titles 9 and 13. The resolutions were to be split accordingly. With that clarification, Chairman Alderson then opened the public hearing and asked for the staff report. Principal Planner Andrew Mogensen presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Quill asked about the Parkland Fees issue, as he was confused about the timing involved. He gave the example of today's economic timing and how it could be advantageous to a developer. 238 Planning Commission Minutes March 24, 2009 He said he would like collection to remain at the time of the Tentative Tract Map. Commissioner Quill asked how the fees were calculated. Staff further explained the assessment and timing on the assessments of the properties. Commissioner Quill asked if they were based on the Tax Assessor's rolls. Planning Director Johnson said it was actually done by an appraisal to assure an accurate representation. Planning Director Johnson also stated that the City had previously missed some Quimby Fee collection due to the timing of the development of land. He added that in the current market, it is to the advantage of the developer, and is not always to the advantage of the City. He then explained the valuation would be done just prior to the Final Map being brought before the City Council. He added, further, there was a five-year statute of limitation on the City being allowed to use the collected Quimby fees. He also gave examples of fees being paid and the final map not being recorded and how the City was now responsible for refunding those fees. Commissioner Quill commented on these economic times being problematic and said developers could now max out their extensions waiting to get the property sold or developed on Tentative Tract Maps. Commissioner Wilkinson asked about the scenario of a development going back to the bank or receivership and asked if there was a point where the fees were re-evaluated. Planning Director Johnson said what staff proposed was that the valuation would be based on the time of the Final Map and prior to City Council approval. The formula and the amount would have to be approved prior to it being scheduled for City Council's acceptance of the Final Map. Then what typically happens is the fee is either paid prior or it is paid right after City Council approval. There is a 30-day window from City Council approval to secure all the Subdivision Improvement Agreement Bonds and any other extenuating matters would have to be addressed, including a Quimby Fee payment, before an applicant can record their map. He said there were a few situations where there was a map still in the tentative state, which had not been finaled yet and explained the status of those developments and the advantages/disadvantages of the change in the Code. 239 Planning Commission Minutes March 24, 2009 Commissioner Wilkinson asked about the change in valuation on those examples. Planning Director Johnson explained that staff did not receive a current valuation as the developers did not do a current appraisal. The then explained the procedure staff followed to establish the valuation. Commissioner Wilkinson asked staff if the Tentative Tract Map were allowed to expire would the applicant have to come back, re -apply, and start over with a current valuation. Staff responded if the Tentative Tract Map expired they would have to start over again. They would then be subject to requesting a refund of those dollars. Once they go back to the entitlement stage of the map then the City would address it accordingly. The key issue is the requested change is a cleaner way of approaching it and getting a true valuation of the property. Commissioner Quill asked about the selection of Code sections for update and said he was very impressed with staff's thoroughness. He expressed the fact there had been various problems, in the past, because of minor changes such as these not being updated. Staff explained how the list was compiled and said the Zoning Code is an evolving document. The Commissioners were alerted to the fact they would be seeing future updates, possibly on an annual basis. Commissioner Quill asked about the heavy restriction of ice skating rinks and said they should be allowed in a more zoning areas. Principal Planner Mogensen said the Table of Permitted Uses only identified the zones outlined in the staff report. Discussion followed on each of the zones listed and their uses followed by an explanation of staff's methodology of how those items were listed on that Table. Commissioner Quill commented on the current ice skating facility and how it was adapted for this use. He commented on the possibility of a large commercial building being vacated and becoming available for use as an ice skating rink. He commented that would not be an obtrusive use and outlined the possible nuisance issues. He added comments on allowing this use in a Tourist Commercial area and wanted the allowance of this use to be opened up a bit more. Chairman Alderson asked if an ice skating rink could, basically, be placed anywhere if a Change of Zone was requested by the applicant. 240 Planning Commission Minutes March 24, 2009 Staff responded there was a caveat on districts and the change could be reviewed by the Planning Director. The appropriate procedure would be to apply for a Conditional Use Permit. Staff then explained some of the problems they had experienced with the current ice skating facility, but said these types of uses are regional draws and they are open to whatever direction the Planning Commission wanted to provide. Commissioner Quill suggested it could be considered under "PR" Zoning. Commissioner Barrows had some concerns on the matter of vinyl fencing and asked if there was any potential for the inclusion of recycled wood. Staff responded there was specific criteria for the types of wood which could be used. Commissioner Quill commented on the possibility of using a product such as Trex which is a composite wood and plastic product and Commissioner Barrows stated it could be considered a type of wood. Staff said it would be interpreted as compatible with vinyl. Commissioner Barrows said she just wanted to make sure it was not prohibited. Chairman Alderson asked if it would be viewed positively. Staff responded it would not be viewed from the street and would probably be viewed positively. Staff responded they could make sure the language would provide for a product like Trex. Commissioner Barrows commented on the addition of Trex or recycled wood products. Staff asked if there was a specific name of that material; instead of a brand name. Commissioner Quill responded it was a recycled material. Commissioner Wilkinson said staff might want to include the word reinforced, in reference to the vinyl fencing; as the product might bend. Commissioner Barrows said unreinforced vinyl had not been used successfully around the nature preserve. Chairman Alderson asked if the Commissioners could add a condition to this Section. Planning Director Johnson suggested "recycled 241 Planning Commission Minutes March 24, 2009 products" be incorporated in with the vinyl fencing material. Staff will take the information and research if further to make whatever changes are necessary to make it work. Staff suggested the wording should say "vinyl or similar recycled product." Commissioner Barrows said yes, that would work. Commissioner Wilkinson asked what areas the ten -foot rear setback applied to. Staff responded it was Low -Density Residential. Commissioner Wilkinson commented on the City's Sexually Oriented Business (S.O.B.) law and the Assistant City Attorney Houston responded it was included in order for the City to be able to regulate it. There being no further questions of the staff, Chairman Alderson noted the applicant was the City so there would be no introduction of the applicant. He then asked if there was anyone from the public present who wished to make any comments. There being none, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. There was no further discussion and it was moved and seconded by Commissioners Barrows/Quill to approve Resolution 2009-011 recommending approval of Zoning Code Amendment 2008-096 with the following additions: 1. Section 9.40.04 of the La Quinta Municipal Code which permits wood fencing in the rear or interior side yards, and then only if not visible from the street will be amended to include vinyl or similar recycled material. Unanimously approved. There was no further discussion and it was moved and seconded by Commissioners Barrows/Weber to approve Resolution 2009-012 recommending approval of Zoning Code Amendment 2008-096 as submitted. Unanimously approved. VI. BUSINESS ITEMS: None 242 Planning Commission Minutes March 24, 2009 VII. CORRESPONDENCE AND WRITTEN MATERIAL: None Vill. COMMISSIONER ITEMS: A. Chairman Alderson reported on the afternoon session of the City Council meeting of March 17, 2009, including the discussion of SilverRock. Commissioner Wilkinson reported on the evening session, including details of the Monroe Dates and Mayer Villa Capri projects which were previously approved by the Planning Commission. B. Chairman Alderson noted he was scheduled to report back on the April 7, 2009, Council meeting. D. Commissioner Quill suggested staff check the availability of an Urban Land Institute (ULI) reference book which provides a definition of active adult communities. He suggested this would be a very helpful book to staff. Staff said they would look into it. IX: DIRECTOR ITEMS: A. Reminder of Planners Institute Conference beginning March 25, 2009. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Quill/Barrows to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on April 14, 2009. This meeting was adjourned at 8:34 p.m. on March 24, 2009. Respectfully submitted, Carolyn u(/a ker, Executive Secretary City of La Quinta, California 243 REPORTSANFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 14, 2009 7:03 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:03 p.m. by Chairman Ed Alderson who asked Commissioner Weber to lead the flag salute. B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert Wilkinson, and Chairman Ed Alderson. C. Staff present: Planning Director Les Johnson, Planning Manager David Sawyer, Principal Engineer Ed Wimmer, Assistant City Attorney Michael Houston, Principal Planner Andrew Mogensen, Principal Planner Stan.Sawa, Assistant Planner Eric Ceja, and Secretary Monika Radeva. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: Chairman Alderson asked if there were any changes to the Minutes of the Planning Commission Meeting of March 24, 2009. There being no changes, or corrections, it was moved and seconded by Commissioners Wilkinson/Barrows to approve the minutes as submitted. Unanimously approved. V. PUBLIC HEARINGS: A. Continued Sign Program 2006-1078, Amendment No. 1; a request by Highland Development Sign Company for consideration of a proposed sign program amendment to add an additional freestanding monument sign for the Dunes Business Park located on the north side of Highway 111, approximately 1,000 feet east of Dune Palms Road. 244 Planning Commission Minutes April 1.4, 2009 Chairman Alderson opened the public hearing and asked for the staff report. Planning Director Les Johnson noted this was the second continuation for this item, and said staff would like to reschedule it to the April 28, 2009 meeting to allow additional time to address all of their concerns. Chairman Alderson asked if there were any comments from the public. There were no comments from the public, and he then closed the public hearing portion of the meeting. There being no further discussion from the Commissioners, it was moved and seconded by Commissioners Barrows/Wilkinson to continue Sign Application 2006-1078, Amendment No. 1 to the Planning Commission meeting of April 28, 2009. Unanimously approved. B. Site Development Permit 2008-905 and Conditional Use Permit 2008- 112; a request by Leslie Lippich Architect and Associates for Yury Levitan for consideration of architectural and landscaping plans for a 4,924 square foot express (self-service) car wash to be located on the east side of Washington Street, approximately ±780 feet north of Fred Waring Drive. Chairman Alderson opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Planning Department. Principal Planner Sawa said staff had received an e-mail from Mr. Marvin Roos, Director of Design Development with MSA Consulting, representing the Robert Capri Corporation expressing concerns regarding the proposed requirement for a deceleration lane for the car wash entry located on Washington Street. Mr. Roos noted in his e-mail there was no professional traffic analysis indicating the need for a deceleration lane; nor would the car wash generate the amount of trips per peak hour that would trigger the threshold identified by the City to require a deceleration lane. Mr. Roos stated his concern was that the condition, as written, would create an off -set curb condition for the adjacent Mayer Villa Capri project at the northern driveway and the off -sets could be confusing and possibly dangerous to motorists. Mr. Roos proposed the condition state the driveway curbs not be off- 245 Planning Commission Minutes April 14, 2009 set and the deceleration lane start northerly of the Mayer Villa Capri approved entry on Washington Street. Mr. Roos noted a second concern in his e-mail pointing out that the landscaping plans submitted for the car wash did not indicate any ground cover for the area between the car wash and the property line. He said he hoped that area would be covered with decomposed granite and rockscape as shown elsewhere on the landscaping plans. Chairman Alderson asked if there were any questions of staff. Commissioner Weber asked if the hours of operation for the car wash were specified in the Code. Staff replied they were not and that the closing time was indicated by the applicant. Commissioner Weber asked if there were any requirements to prepare a noise study. Staff replied there were not. Commissioner Weber asked if the applicant was in agreement with the condition to install some type of a sound barrier wall to help deflect the noise from the tunnel. Principal Planner Sawa indicated it was his understanding that the applicant was in support of the condition. Chairman Alderson asked Principal Engineer Ed Wimmer to explain the issue concerning the deceleration lane as expressed by Mr. Roos in his e-mail. Principal Engineer Wimmer explained deceleration lanes were usually required on major arterial streets, however, if an applicant demonstrated that less than fifty vehicles per hour would be generated in the peak hour, then a deceleration lane would not be required. He said this project was exempt from CEQA requirements and therefore, did not require a traffic study. Public Works had conducted an in- house analysis in regards to the IT trip generation rate for similar type projects and it had identified that the trips generated would be in the area of forty-five vehicles per hour in the peak hour, which would not be enough to require a deceleration lane. However, in this case, the applicant offered to put the deceleration lane in front of his property. The proposed deceleration lane at 116 feet would not qualify for a complete design for a deceleration lane, but it would provide an opportunity for the traffic wanting to turn into the car wash to move into the lane and allow the faster moving traffic through on the outer lane on Washington Street. Principal Engineer said staff did not share the concern expressed by Mr. Roos and felt that the proposed deceleration lane would be a benefit to Washington Street and would help move traffic along. 246 Planning Commission Minutes April 14, 2009 Commissioner Weber asked what the speed limit was for that location on Washington Street. Principal Engineer Wimmer replied the posted speed limit was fifty mph. Commissioner Weber pointed out other partial deceleration lanes already in existence near the project. Staff explained the benefits and connectivity between the partial deceleration lane for the car wash and the adjacent La Quinta Business Center. Commissioner Weber asked if the applicant would be submitting final landscaping plans as the ones currently submitted were marked as drafts. Principal Planner Sawa replied the applicant would be submitting final landscaping plans for approval, based on the Commission's decision and direction. Chairman Alderson asked to clarify that the applicant would address the landscaping for the area between the car wash and the property line in the final landscaping plans. Staff confirmed. Commissioner Quill commented that if the car wash site plan was submitted as a mirror image of itself, the parking area would be facing the Mayer Villa Capri parking lots. That would allow for connectivity between the two projects and would eliminate the necessity for two driveways that were only 150 feet apart from each other, as one access point could be used for both projects. He noted the deceleration lane, if the same access point is used, would have to be extended over the Mayer site as well. Commissioner Quill asked staff why flipping the site plan was not considered in the preliminary review of the project especially in terms of sustainability, preservation, and keeping vehicles off the main arterial for trip reduction. Planning Director Johnson said there was a lot of discussion about having the car wash design flipped and he noted the original proposal by the applicant did have the building flipped. He explained the driveway into the car wash in the original plans was not shared; however, it was adjacent to the one for the Mayer Villa Capri site. Staff had extensively discussed the issue of connectivity between the two projects and the Mayer Corporation was not in support of it because of concerns regarding potential access logistics, traffic flow, and the stacking of vehicles for the car wash creating a problem for the Mayer Villa Capri site and the site design to the south. He noted 247 Planning Commission Minutes April 14, 2009 the issue had been discussed at length as staff shared the same interest and concern expressed by Commissioner Quill, however, both parties were not supportive of having the connectivity between the two projects. General discussion followed regarding what the potential issues would have been if there was a shared driveway for both projects. Commissioner Wilkinson asked about the length of the drive area from the access point on Washington Street to the car wash pay station and approximately how many cars would be accommodated in the three lanes. Staff replied approximately twenty vehicles, but that the applicant would be able to better answer those questions. Chairman Alderson asked about the height of the wall and if the applicant was supportive of it. Staff responded the recommended height was six feet and that the applicant would comply with the condition. Chairman Alderson inquired if the recommendations made by the ALRC regarding the building color palette and types of palm trees used had been incorporated into the submitted plans. Staff replied the recommendations were not addressed in the plans, but were made part of the conditions of approval. There being no further questions of the staff, Chairman Alderson asked if the applicant would like to address the Commission. Mr. Robert Palmer, Leslie Lippich Architect and Associates, Inc., 4766 Park Granada, Calabasas, CA 91302, introduced himself and offered to answer any questions the Commission might have. Commissioner Quill inquired how the polycarbonate clear roof material of the car wash would be made to look like copper. Mr. Palmer replied the polycarbonate material was available in different colors and the architect chose to use the bronze, or copper -like, color because the car wash would be in the southwest and it would blend better with its surroundings. He explained the material was chosen because it was light, cost effective, and allowed sunlight to get through to the car wash tunnel during the day eliminating the need to have lights on. Commissioner Quill asked about the design of the vacuum cleaners. Mr. Palmer explained the vacuum cleaners would look like hoses lO, Planning Commission Minutes April 14, 2009 running across a canopy and dropping down, similar to full service car wash vacuum cleaners. Commissioner Quill said the canopy was not identified on the site plans. Chairman Alderson concurred. Mr. Palmer replied the canopy was not identified because it was subject to a different permit. Planning Director Johnson stated the applicant had never mentioned to staff that there would be a canopy. Commissioner Quill noted the Commission was being asked to approve the plans without knowing what the canopy would look like, even though it was an architectural design feature of the car wash. Commissioner Quill asked about the trash receptacles and what measures would be taken to ensure that they get emptied out on a regular basis. He was also concerned about the applicant making sure the parking lot would be consistently swept and kept clean. Yury Levitan, Owner of the Express Car Wash, 11501 Donna Evita Drive, Studio City, CA 91604, introduced himself and addressed Commissioner Quill's previous question regarding the vacuum cleaning equipment. He said they would be using Vacuum Tech, a company which specialized in custom design of central vacuum systems and explained where the equipment would be located and how it would work. Mr. Levitan said there would always be at least two employees present at all times at the car wash and they would be in charge of maintenance and monitoring cleanliness of the site. Further, the volume of business would determine the appropriate manpower necessary to maintain the car wash. Commissioner Quill asked if the car wash was fully automated. Mr. Levitan replied the car wash would be fully automated. He said payment would be rendered through computers located at each of the three lanes as the cars entered the car wash and explained the process. Commissioner Quill asked about the aesthetic design of the trash receptacles and if there would be one at every parking space. Mr. Levitan replied the design had not yet been determined and there would be trash receptacles at every parking space. 249 Planning Commission Minutes April 14, 2009 Commissioner Quill asked where the vending machines would be located. Mr. Levitan noted the vending machines would be located in the building niches. Commissioner Quill asked about the type of material that would be used for the parking lot. Mr. Levitan said, due to the high temperatures in the desert area, it would most likely to be concrete instead of asphalt. Commissioner Quill asked, and the applicant confirmed that he would not object if the Commission conditioned him to use concrete. Commissioner Quill asked for details on the site lighting. Staff replied a requirement for additional design information on the lighting was included in the conditions of approval. Mr. Levitan said the lighting plans had not been completed, but sufficient lighting would be provided to allow for the car wash to operate at night. Commissioner Quill inquired about the hours of operation for the car wash. Mr. Levitan said the car wash would be open from 6:00 a.m. until 10:00 p.m., but if business was very slow, it would trigger an earlier closing time. Commissioner Quill asked if there would be employees, present at the car wash during all hours of operation. Mr. Levitan replied there would. Commissioner Quill inquired about the close -down process and what it would involve. Mr. Levitan explained all outside equipment would be put away in the mechanical room, the gates to the tunnel would be closed, and the site would be secured with an alarm system. Commissioner Quill asked if there maintenance. Mr. Levitan replied done two to three times a day. would be end -of -day parking lot parking lot maintenance would be Chairman Alderson asked if the two car wash employees would be the ones designated for the maintenance of the car wash. Mr. Levitan said the two employees would be in charge of maintenance, but if volume was high and more manpower was needed, more employees would work the site. Commissioner Quill asked if the water would be recycled and what would be the recycling process. Mr. Levitan explained the water recycling process. 250 Planning Commission Minutes April 14, 2009 Commissioner Quill asked approximately how much water would be used to operate the car wash. Mr. Levitan gave an example of the car wash in Palm Desert and stated the water bill for that operation was from $300 to $400 per month. His estimate for the La Quinta car wash would be between $400 and $500 per month. Commissioner Quill asked who would be in charge of maintaining the landscaping. Mr. Levitan replied a landscaping company would be put in charge on a weekly basis. Commissioner Wilkinson inquired about the warranty for the polycarbonate roof material. Mr. Palmer replied the warranty was at least 10 years, possibly more. Commissioner Wilkinson asked about heat generation within the car wash tunnel, considering the translucent roof material would allow a substantial amount of heat to build up in the tunnel. Mr. Palmer asked for the elevation plans to be displayed. He explained the top of the car wash tunnel at the front, and rear elevations, would be open for ventilation, as well as the tunnel doors being open during operating hours. Commissioner Wilkinson expressed concern regarding the durability of the roof material. He also concurred with Commissioner Quill's comments regarding not having any information on the color palette, shade structure, lighting, trash receptacles, etc. Commissioner Barrows asked if the proposed polycarbonate roof material had been used in other places with similar weather conditions. Mr. Palmer replied the same roof material was used for a similar car wash in Las Vegas. He said the main reason the material was preferred to other materials was because it was light and translucent. He explained there was no roof equipment and it was a self supporting structure. Commissioner Weber echoed the concerns regarding the roof material expressed by his fellow Commissioners in terms of durability, discoloration, and heat generation. He said the applicant should try to provide an example of where the material was used successfully. Mr. Palmer noted the polycarbonate material was generally used for green houses and therefore it would be able to sustain the heat. He explained there wouldn't be high levels of heat generated in the car wash tunnel because in addition to the roof and door openings on both 251 Planning Commission Minutes April 14, 2009 ends of the tunnel, the entire car wash process required the use of water which would further reduce the heat levels. Mr. Palmer said the car wash tunnel was only for the car wash operations, the on -site office and restrooms were located to the side of the car wash building and were not under the polycarbonate roof material. Commissioner Weber clarified that his concern was not in terms of generating heat inside the car wash tunnel, but rather whether or not the polycarbonate material was durable enough to sustain the high temperatures of the desert. Mr. Palmer noted that was why he mentioned that this type of material was generally used for green houses. Commissioner Weber asked for the applicant's comments on the deceleration lane and expressed his concern regarding traffic safety and possible future liability for the City of La Quinta. Mr. John Hacker, Civil Engineer, 77810 Las Montanas Road, Palm Desert, CA 92260, introduced himself as part of the applicant's design team and provided his expertise on the traffic analysis for the car wash. He said, based on the estimated trips generated and the car wash design, there should be no backing up of traffic and no need for a deceleration lane. Mr. Hacker addressed the Commission's concern regarding the maintenance of the car wash. He said staff requires the applicant to submit a report for Best Management Practices (BMP) which identifies in detail how the applicant is to maintain the site. A newer trend is to also require the applicant to sign the report committing him/her to perform by the identified BMPs. Commissioner Weber asked for comments about the reverse design of the car wash. Mr. Hacker replied the original plans for the car wash were reversed, but the Robert Mayer Corporation was not in favor of that design. He noted Mr. Levitan did not object to having the car wash designed either way. When the applicant was asked by staff to flip the design and re -submit the site plans, he agreed. Chairman Alderson asked Mr. Hacker if he was the Civil Engineer for the car wash project. Mr. Hacker said he was. Chairman Alderson inquired about the symbols on the grading plan indicating the grease and sand traps. Mr. Hacker explained those were part of the 252 Planning Commission Minutes April 14, 2009 architectural design and he was not involved in that part of the project. He said he would provide an underground storm trap to channel the water. Chairman Alderson commented the grading plans did not have sufficient information indicating the flow of the storm drain water. Mr. Hacker said the water in the submitted design was being channeled to the underground storm pipes and a minor amount of water was directed to a small catch basin at the entrance. Mr. Hacker explained the works of the underground water receptacles and the catch basin and noted the design could be modified during the final grading. Chairman Alderson expressed concern that .there was only one catch basin and, if it were to plug up, the water would not have a second place to drain. Mr. Hacker replied there was a second catch basin above the receptacles. He said additional catch basins could be easily installed. Chairman Alderson asked if there was any public comment. Ms. Terry Forward, Coldwell Banker Commercial, introduced herself as a representative of the owner of the La Quinta Business Center, 43- 576 Washington Street, La Quinta, CA 92253, located to the north of the proposed car wash, and asked for an explanation as to whether or not there would be some type of sound barrier protection to ensure there would be no nuisance noise for those tenants. Principal Planner Sawa replied there were no walls proposed along the north property line, only landscaping. Ms. Forward inquired about the type of landscaping. Staff said the plans identified alternating citrus and palm trees along the north border. Ms. Forward asked if there could be possible accommodation for a different type of landscaping or a sound wall barrier. Staff replied the Planning Commission had the authority to impose such a requirement on the applicant if it was determined to be necessary. Commissioner Quill asked if staff had required the applicant to submit acoustic information on the car wash equipment and operation. Planning Director Johnson replied acoustics were not requested. He explained staff had identified the need for a wall along the eastern property boundaries because of the new school to the east; however, staff did not define a requirement for walls along the north and south property lines. 25J Planning Commission Minutes April 14, 2009 Commissioner Quill asked if staff had asked the applicant to submit some type of a decibel (DB) analysis on their operation and if there was an established threshold. Staff replied the Code identified a standard DB level, but based on the proposed operation, staff had no reason to believe that it would exceed the City's established standard requirements. Staff did not require the applicant to conduct any type of noise analysis. Chairman Alderson asked Ms. Forward if the answer provided by staff was sufficient or if she insisted on further consideration for acoustic protection. Ms. Forward noted her client would not be in favor of reversing the site plans as it would put the car wash building closer to the La Quinta Business Center structure. Mr. Marvin Roos, MSA Consulting, 34200 Bob Hope Drive, Rancho Mirage, CA 92270, representing the Robert Mayer Corporation, introduced himself. Mr. Roos said he had reviewed the car wash site plans when the design was reversed and noted the plans identified a separate access for the car wash from Washington Street. He said there was never any intent to have a joint driveway for both projects. He explained the way the building and parking lot were laid out, there would not have been sufficient space to make the connection between the two projects and there were concerns that it might block up the Mayer Villa Capri project's service drive. He noted he was surprised to see the design reversed as his impression was the original design was to remain without the connectivity. He said the Robert Mayer Corporation is in support of the car wash project. Mr. Roos said there was an issue with the location of the trash enclosure which had been addressed. Mr. Roos explained his client's concerns in having the deceleration lane and demonstrated the traffic movement on the site plan. Mr. Roos said the only concern his client had was that the submitted landscaping plans did not indicate any ground cover for the area between the car wash and the property line. He stated he was not sure if the plans were simply hard to read or if the applicant had in fact planned to cover the area with the same decomposed granite and rockscape shown elsewhere on the landscaping plans, but he just wanted to address the issue. Mr. Roos said he was available to answer any questions the Commission might have. 254 Planning Commission Minutes April 14, 2009 Commissioner Quill said he could tell the connectivity issue had been previously discussed in detail, but he did not get the impression that there was adamant opposition from both parties to flip the car wash design and come up with some type of connectivity between the two projects as well as a shared, wider driveway as opposed to two separate driveways. He noted he could tell both applicants were not in favor of the idea, but it seemed like the issue was still open for discussion. Mr. Roos replied he could not say whether or not the Robert Mayer Corporation would be willing to discuss the issue as he needed to confer with them first. Mr. Roos explained why a shared driveway might be a major issue for the Mayer Villa Capri site and what possible repercussions it might have to the deceleration lane. He emphasized the fact that the car wash site plan posed constraints to having the connectivity between the two projects. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Weber said, based on the comments provided, additional work could be done to make the project better. He said he appreciated the ALRC comments about the use of more vibrant colors and additional planting. He noted he had inspected the site based on the concern expressed in an e-mail by a resident from a development located on Washington Street (across from the car wash.) He found that, based on her location, there would be no noise issues for her. He found the overall design of the car wash to be very nice. He liked the lay out and the trellises very much. He commented it would be optimal to incorporate a shared driveway with the Mayer Villa Capri project. If the design remained as currently submitted, he thought the deceleration lane to be appropriate and he looked forward to seeing more detailed landscaping plans. Commissioner Barrows did not have any additional questions or comments. Commissioner Wilkinson said he concurred with Commissioner Weber's assessment that the noise from the car wash on the south end would not be an issue for the nearby residential developments. He said he would prefer to see the design of the car wash flipped, which he thought would also be better for the commercial building located to the north of the project. He expressed a concern about the use of polycarbonate roof material as he questioned its durability. He 255 Planning Commission Minutes April 14, 2009 said he would like to know what the design of the shade structure was as well as some type of lighting information. He said additional information needed to be submitted by the applicant. Commissioner Quill said he concurred with his fellow Commissioners. He said he would like to see what the trash receptacles would look like, how many would be there, and where they would be placed within the site. He stated he would like to see the design of the vacuum trellis system. He would like to see some shaded parking provided by the vacuum system area, preferably having half of the parking lot as a shaded structure. He pointed out there was no sign information provided. He said he would like to see the architectural design of the pay stations. He expressed concerns regarding acoustics generated by the vacuum cleaners and would like to see additional information provided. Commissioner Quill would like the applicant to submit lighting details on the site as none were provided. He stated he would not be in favor of the project without any connectivity between the car wash and the Mayer Villa Capri site. Chairman Alderson said he agreed with most of the previous comments made by the Commissioners. He stated he would like to see detailed information on the trellises and the acoustics addressed. He noted he found the project to be well designed and beneficial to the City. He said it would have been beneficial to have the architect present to provide detailed answers to the Commission's questions. Chairman Alderson noted he did not concur with his fellow Commissioners that there was a need for a common driveway because the service traffic for the Mayer Villa Capri site would interfere with the commercial traffic for the car wash, possibly creating confusion and a dangerous situation. He found the two separate driveways to be more beneficial and a far better layout. He noted the applicant and staff had spent a lot of time and effort trying to figure out a way to create connectivity between the two projects only to find out that it would not be very practical to do so. He said flipping the site design would cause concern for the La Quinta Business Center owner because it would place the building adjacent to that office center. Chairman Alderson said he did not want to lose this project, but the applicant needed to provide additional information before the Commissioners could objectively cast their votes. He emphasized the need for specific information such as the quantity of water that would -. 256 Planning Commission Minutes April 14, 2009 be used (not the dollar amount of the water bill.) He said he visited Mr. Levitan's car wash operation in the City of Palm Desert and complimented him for running a well maintained car wash business. Commissioner Weber suggested they continue the project to the next Planning Commission meeting to give the applicant a chance to provide the additional information requested. Commissioner Quill noted that two weeks might not be sufficient time for the applicant to address all of the issues raised. He asked staff if the project needed to be continued to a specific date. Staff replied it did not have to be date specific, but it was preferable. Planning Director Johnson asked to clarify the items the Commission would like to be addressed and suggested the following: • Detailed information on the roof material. ■ Trash receptacles design, spacing, and location. • Pay station design. ■ Vacuum trellis detail. ■ Noise decibel allowance for the car dryers, not a full noise study, but an independent analysis that would provide identification of the impact at the property line. ■ Site lighting detail identifying the type of fixtures to be used and the throw pattern. ■ Identify the approximate quantity of water to be used. Planning Director Johnson said the Commission made comments on having a shared drive, reversing the plans, and possible connectivity between the two projects. There were comments made for and against these items and he asked the Commission to give staff clear direction on how to address those issues. Commissioner Quill stated he was adamant about having the connectivity and the shared driveway issues addressed. He said he would like to see the Best Management Practices (BMPs) included in the conditions of approval which would give the City the right to enforce proper maintenance of the site, if necessary, in the future. Assistant City Attorney Michael Houston explained that enforcing proper maintenance in the future through BMPs may be difficult because the property rights lie with the conditional use permit (CUP) and it vests once operation begins. He said if the Commission had 257 Planning Commission Minutes April 14, 2009 specific concerns along the lines of enforcement that those be clearly stated allowing enforcement to be managed. Commissioner Barrows said, in addition to the amount of water being used, she would like more information on the recycling system indicating how much water would be saved, and details on the water efficiency of the entire operation. Assistant City Attorney Houston said when an item was continued procedurally, it needed to be continued to a date specific time. If the Commission did not want to continue the item to a date specific time, the item should be tabled, which would indicate that it was indefinitely postponed. He noted staff would prefer the item be continued to a date specific time and if additional time was needed the item could be continued again. Commissioner Quill asked staff what would be a reasonable amount of time to allow the applicant to address all issues. Planning Director Johnson replied four weeks would be reasonable. Chairman Alderson re -opened the public hearing portion of the meeting. Chairman Alderson asked the applicant how much time would be needed to provide the information requested. Mr. Levitan asked if the conditional use permit could be approved by conditioning the applicant to provide the requested information subsequently. He expressed his concern that additional specialists would have to be hired to provide such detailed information, without having an approved project. Chairman Alderson replied the Commission would like to give Mr. Levitan an opportunity to provide the necessary information, but could not be responsible for the costs incurred during that process. Mr. Bob Reordan, Real Estate Broker with R.G. Reordan, Inc., 60217 Wishbone Court; La Quinta, CA 92253, introduced himself and thanked the Commission for their willingness to work with the applicant. He explained that timing was of the essence with regards to the close of escrow. He asked the Commission to continue the item for only two weeks, until the next Planning Commission meeting scheduled for April 28, 2009, which would give the applicant the opportunity to meet the escrow deadline. 258 Planning Commission Minutes April 14, 2009 Mr. Reordan pointed out the applicant had originally submitted the plans with the reverse design and had changed at the request of City staff and comments from the Robert Mayer Corporation. Chairman Alderson consulted with staff regarding having the meeting continued to the next Planning Commission meeting. Planning Director Johnson replied as long as the applicant could provide the requested information staff would work with them to meet the deadline. If more time was needed, that could be addressed at the next meeting. Planning Director Johnson wanted to clarify that the Robert Mayer Corporation was not involved in the recommendation to flip the plans for the car wash and that it was strictly staff's direction. He explained staff felt this design was more advantageous once it was determined there was not going to be an access on the south. There was no further discussion and it was moved and seconded by Commissioners Weber/Barrows to continue Site Development Permit 2008-905 and Conditional Use Permit 2008-112 to the next Planning Commission meeting on April 28, 2009. Unanimously approved. C. Sign Application 2003-682, Amendment No. 1; a request by Washington 1 1 1, Ltd. for consideration of a proposed sign program amendment to include revised monument signs and under -canopy blade signs for their retail center located south of Highway 111 between Washington Street and Adams Street. Chairman Alderson opened the public hearing and asked for the staff report. Principal Planner Andrew Mogensen presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. There being no further questions of the staff, Chairman Alderson asked if the applicant would like to address the Commission. Mr. Bill Sanchez, Project Manager, representing the developer, Washington 111, 78365 Highway 111, La Quinta, CA 92253, introduced himself and said the sign program amendment was aimed at freshening up the shopping center and trying to bring awareness Planning Commission Minutes April 14, 2009 and directional signage for the existing tenants who had expressed concerns. He explained the developer had requested the two additional monument signs to be placed along Washington Street because oftentimes when giving directions to businesses located within the shopping center, some of the brand name tenants had to be used instead of the name of the center itself. Mr. Sanchez submitted revised sign designs based on staff's recommendations and explained the difference in size, in terms of width and height, where they would be located, and how they relate to the geometrical shape of the shopping center. He said he was available to answer any questions the Commission might have. Commissioner Wilkinson asked if staff had had the opportunity to review the sign revisions. Staff replied the revisions had been reviewed earlier in the afternoon. Planning Director Johnson said the staff report provided a comparative analysis and identified the scale of the signs to be consistent with other existing signs in the area. He noted the revised plans still exceeded what had been recommended, but the dimensions were reasonably scaled back and were much more in line. He indicated staff's original recommendation would remain. He explained staff's concern in changing the recommendation was because it would raise the bar from what had been historically addressed with other projects along Highway 111. He pointed to the fact that Washington Park was a very large shopping center with many major tenants involved and still a lot of land to be developed. Staff felt it would be best to leave the decision up to the Commission's discretion and follow their direction. Commissioner Wilkinson asked about the dimensional differences between staff's recommendations and the revised proposal in terms of height and width. Staff replied the comparison was done based on sign face area and not by height and width. Staff presented graphics of similar existing signs and explained the difference in dimensions and the implication of the City's sign code which excluded the structural elements of the sign design and focused on sign face area. Commissioner Quill expressed his concern that if the Commission allowed one applicant to exceed the sign dimensions identified in the Code that might invite other project owners to demand the same. He 260 Planning Commission Minutes April 14, 2009 said he did, however, realize the importance of providing signage for the tenants in the current hard economic conditions. Commissioner Barrows did not have any additional questions, but she indicated she had the same concerns as those expressed by Commissioner Quill. Commissioner Weber thanked the applicant for doing the extra work and providing the Commission with a revised set of sign designs that was more in line with staff's recommendation. Commissioner Quill concurred with Commissioner Weber's comment. Commissioner Weber commented that the revised signs used a substantial amount of the sign area in identifying the name of the shopping center (Washington Park). He inquired about the need to advertise the Washington Park brand. Mr. Sanchez replied that due to the current economic hardship, a lot of the tenants, in an effort to generate more business, are advertising the location of their businesses in Washington Park, in the local venues. The owner of the shopping center was being supportive of that and wanted to help establish the brand recognition of where Washington Park Shopping Center was located. Commissioner Weber noted he concurred with his fellow Commissioners' concern to approve signs that exceeded the sign code guidelines. Chairman Alderson thanked Mr. Sanchez for submitting the revised sign designs. Mr. Sanchez asked the Commission to consider section 9.160.090 of the sign code, referenced on page 5 of the staff report, which allowed adjustments and additions to the Sign Program "to overcome a disadvantage as a result of an exceptional setback between the street and the sign or orientation of the sign location," or 'due to an unusual lot shape, the street frontage is excessively narrow in proportion to the average width of the lot. " Commissioner Barrows said the proposed Al and A2 signs were within staff's recommendation as they only exceeded the sign area by five feet. However, she pointed out that the proposed B1 sign along Washington Street, exceeded staff's recommendation of sign area by fifteen feet. She suggested the Commission move to approve the Al and A2 signs as proposed in the revisions and ask the applicant to follow staff's recommendations for the B1 sign. 261 Planning Commission Minutes April 14, 2009 Chairman Alderson provided opportunity for Mr. Sanchez to respond to Commissioner Barrow's comments. Mr. Sanchez replied the overall mass of the monument sign was not an issue and he could comply with the recommended sixty five feet of sign area by only reducing the signs and keeping the overall design of the monument sign. There being no further questions, or public comment, Chairman Alderson closed the public hearing and opened the matter for Commission discussion. There was no further discussion and it was moved and seconded by Commissioners Barrows/Quill to approve Minute Motion 2009-005 recommending approval of Sign Application 2003-682, Amendment No. 1, accepting the proposed revised Al and A2 signs, and having the applicant comply with staff's recommendation to reduce the signage area for the B1 sign to sixty-five feet. Unanimously approved. D. Zoning Ordinance Amendment 2009-097; a request by staff for consideration of the following amendments to the La Quinta Municipal Code: 1. To restrict the placement of permitted temporary signs within the public right-of-way (9.160.60); 2. To reduce the maximum time period for permitted temporary signs from sixty (60) days to forty-five (45) (9.160.60); 3. To eliminate sign size restrictions for exempt directional and informational signs for public, quasi -public, and non- profits (9.160.020); 4. To revise Table 9-17 to change maximum sign size and height restrictions for exempt signs (9.160.020). Chairman Alderson opened the public hearing and asked for the staff report. Assistant Planner Eric Ceja presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. There being no questions of the staff, Chairman Alderson opened the public hearing and asked if there was any public comment. 262 Planning Commission Minutes April 14, 2009 There being no questions, or public comment, Chairman Alderson closed the public participation hearing and opened the matter for Commission discussion. Chairman Alderson asked staff to clarify that the Commission was to review the proposed changes, provide feedback and comments, and recommend approval to City Council. Planning Director Johnson explained there was multiple study sessions that led up to the proposed changes. There was a lot of general discussion between the Council members, but no clear, definitive direction was given. Staff followed Council's general comments to bring this information together and the document was open for the Commission's review, comments and recommendations. Chairman Alderson asked if the document provided by staff had Council's input in it. Planning Director Johnson replied it did have Council's input; however, it consisted of comments during the study session discussions. Commissioner Weber said he was pleased to see that staff was working on code revisions, he thought such updates were necessary, and contributed to the clean and overall appropriate appearance of the City of La Quinta and the standards the City would like to maintain. Chairman Alderson commented that signage was one of the most inexpensive and effective ways to obtain public recognition. He said other types of advertising, such as magazines, newspapers, t,v„ etc. were not as effective and were also very expensive. He noted taking away the political candidate's privilege to advertise through signage, would be taking away their most effective and affordable weapon. Chairman Alderson said he agreed that the display of political signs took away from the aesthetics of the City and he found that reducing the amount of days the signs could be displayed from sixty to forty- five would most definitely help with that problem. He noted he was in favor or prohibiting the display of signs in the public medians as it was dangerous for those trying to put up or take down the signs, but he was in opposition of prohibiting the display of political signs in the public right-of-way all together. 263 Planning Commission Minutes April 14, 2009 There was no further discussion and it was moved and seconded by Commissioners Barrows/Weber to approve Resolution 2009-015 recommending approval of Zoning Ordinance Amendment 2009-097 as submitted. AYES: Commissioners Barrows, Quill, Weber, and Wilkinson. NOES: Chairman Alderson. ABSTAIN: None. ABSENT: None. VI. BUSINESS ITEMS: None. VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. Attendance Update Chairman Alderson inquired about the reason for Commissioner Wilkinson's absence on the January 13, 2009, Planning Commission Meeting. Commissioner Wilkinson clarified the absence was due to health reasons, which prevented him from attending the meeting. VIII. COMMISSIONER ITEMS: A. Chairman Alderson reported on the City Council meeting of April 7, 2009. He said the City's new public relations company Ferrino & Green made a presentation suggesting programs of interest and what actions were to be taken. Council provided comments and feedback. He mentioned another item that was discussed was a memorial grant that was available to the City to be received from the Federal Government in the amount of $69,416 allocated for police activity, etc. Councilman Sniff was in opposition of accepting the grant because he thought it was time for someone to make a stand and turn down government handouts. His proposition, however, was not accepted and the item was accepted with a majority vote. B. Chairman Alderson noted Commissioner Barrows was scheduled to report back on the April 21, 2009, Council meeting; however, there was a scheduling conflict with a lecture she needed to give that evening in Palm Springs. Commissioner Weber would sit in for Commissioner Barrows for the April 21, 2009, meeting and would report back on the Council meeting. 264 Planning Commission Minutes April 14, 2009 D. Commissioner Wilkinson asked about the requirements for the federal funding item. Chairman Alderson replied the money was allocated to purchase two police segways and other items. Planning Director Johnson explained the City would not have to pay that money back, but only provide proof that the equipment was acquired. He noted this program grant had been around for years and it was not directly affiliated with the large federal stimulus package that was currently underway. IX: DIRECTOR ITEMS: None X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Barrows/Weber to adjourn this regular meeting of the Planning Commission to the next regular meeting to be held on April 28, 2009. This meeting was adjourned at 9:23 p.m. on April 14, 2009. Respectfully submi ed, Monika Radev , Secr ry City of La Quinta, California 265 Department Report: /-A a, ok . F 2 (f�(,/ - IA/ cF pti`'OF TO: The Honorable Mayor and Members of the City Council FROM: Bret M. Plumlee, Assistant City Manager, Management Services fy DATE: May 17, 2009 SUBJECT: Department Report - Response to Public Comments The following public comments were made at the May 5, 2009 City Council meeting: 1. Kay Wolff, 77-227 Calle Ensenada, reported on a volunteer project held at the Fred Wolff Nature Preserve for maintenance of the trails. 2. 2. Gabriel Lawrence and Marcia Levine, 49-950 Jefferson Street, reported on the programs offered to handicapped children by the Healing Horse Therapeutic organization. 266 MAY 19 ., MAY 28 JUNE 2 JUNE 3 JUNE 5 JUNE 9 JUNE 12 JUNE 16 JUNE 17 JUNE 18 DEPARTMENT REPORT: 3-- A CITY COUNCILS UPCOMING EVENTS CITY COUNCIL MEETING ASTRONOMY EXHIBIT AT MUSEUM AFTERNOON TEA LUNCHEON - SENIOR CENTER CITY COUNCIL MEETING STORY TIME AT THE MUSEUM SUMMER SERENADE DANCE - SENIOR CENTER SPECIAL CITY COUNCIL BUDGET MEETING 2-00 P.M. OPEN AIR CINEMA, OLD TOWN LA QUINTA CITY COUNCIL MEETING GALAXY ADVENTURE CLUB - MUSEUM HAWAIIAN LUAU LUNCHEON - SENIOR CENTER 267 LA QUINTA CITY COUNCIL MONTHLY CALENDAR May 2009 1 2 Happy Birthday to Ouinta f271h) 3 4 5 6 7 8 9 3:00 PM City Council 10:00 AM ALRC Meeting 10 11 12 13 14 15 16 10:00 AM Pub. Sfty.Kirk 7:00 PM Planning 9:00 AM RCTC 9:30 AM Animal Campus- 9:00 AM CVA-Henderson 12:00 PM Transp.Kirk Commission Henderson Franklin 3:00 PM Mtns. 4:30 PM Investment 11:00 AM CVCC Sniff Conversancy Kirk Advisory Board 12:00 PM Energy) 5:30 PM Community Environs Sniff Services Commission 6:00 PM League Henderson 17 18 19 20 21 22 23 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser- Meeting Come. -Franklin vation Commission 12:00 PM HCRC Franklin 4:00 PM J.Cochran Airport Franklin 24 25 26 27 28 29 30 7:00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFCO Commission Henderson Memorial Day (CITY HALL CLOSED) 31 April June S M T W T F S ........... _..3 S M T W T F S 1 24 ..-�- 2 3 4. _..5 _S .. 5 6 7 8 9 10 11 7 8 9 10 11 12 13 - 12 13 14 15 16 17 18 14 15 16 17 18 19 20 " 19 20 21 22 23 24 25 — 21 22 23 24 25 26 27 " 26 27 28 29 30 28 29 30 Printed by Calendar Creator Plus on 5/12/2009 266 LA QUINTA CITY COUNCIL MONTHLY CALENDAR June 2009 ��Sun'day�,' M T esday Wednesday -- �i�Thursday :;i Friday :Saturday 1 2 3 4 5 6 2:00 PM City Council 10:00 AM ALRC 12:00 PM Mayor's Lunch y Meeting 7 8 9 10 11 12 13 10:00 AM Pub. Shy Kirk 2:00 PM Special City 9:00 AM RCTC 11:00 AM CVCC Sniff 12:00 PM Transp-Kirk Council Budget Henderson 12:00 PM Energy/ 5:30 PM Community Meeting 4:30 PM Investment Environs Sniff Services Commission 7:00 PM Planning Advisory Board 6:00 PM League- Commission Henderson 14 15 16 17 18 19 20 3:00 PM City Council 10:00 AM Homelessness 3:00 PM Historic Preser- 9:00 AM CVA-Henderson Meeting Care. Franklin vation Commission Flag Day 12:00 PM HCRC-Franklin 21 22 23 24 25 26 27 10:30 AM RCTC Budget 7:00 PM Planning 12:00 PM Sunline Adolph 9:00 AM LAFCO Henderson Commission Henderson 28 29 30 6:00 PM Exec Crew. Adolph May July T W T F S S M T W T F S 1 2 1 2 3 4 5 6 7 8 9 5 6 7 8 9 10 11 F 12 13 14 15 16 12 13 14 15 16 17 18 19 20 21 22 23 26 27 28 29 30 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 5/12/2009 269 LA QUINTA CITY COUNCIL MONTHLY CALENDAR July 2009 .. ... .. .. .. .. .. .. 1 2 3 4 June August S M T W T F S S M T W T F S 1 2 7 4 5 6 1 10:00 AM ALRC CITY HALL CLOSED FOR INOEPENOENCE DAY HOLIDAY 7 8 9 10 II 12 13 2 3 4 5 6 7 8 9 10 11 Independence Day 14 15 16 17 18 19 20 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 23 24 25 26 27 28 29 28 29 30 30 31 5 6 7 8 9 10 11 3:00 PM City Council 9:00 AM RCTC- 9:30 AM Animal Campus Meeting Henderson Franklin 4:30 PM Investment 11:00 AM CVCC-Sniff Advisory Board 12:00 PM Energy) Environs Sniff 12 13 14 15 16 17 18 10:00 AM Pub. Sfty-Kirk 7:00 PM Planning 10:00 AM Homelessness 3:00 PM Historic Preser. 9:00 AM CVA-Henderson 12:00 PM Transp-Kirk Commission Cmte: Franklin vation Commission 3:00 PM Mies. 12:00 PM HCAC Franklin Conversancy -Kirk 4:00 PM J.Cachran 5:30 PM Community Airport Franklin Services Commission 6:00 PM League - Henderson 19 20 21 22 23 24 25 3:00 PM City Council 12:00 PM Sunline Adolph 9:00 AM LAFCO Meeting Henderson 26 27 28 29 30 31 10:30 AM RCTC Budget - 7:00 PM Planning Henderson Conwnission 6:00 PM Exec Cote. Adolph Printed by Calendar Creator Plus on 5/12/2009 270 DEPARTMENT REPORT: 4 C&t!t 4 40 a" TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety -17-i!4 DATE: May 19, 2009 RE: Department Report — April, 2009 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and garage sale permits for the month of April. The statistical summaries depict the following highlights: • Year-to-date building permit valuation is $12,281,190 which represents an issuance of 98 building permits in April; • Animal Control handled 399 incidents in April; • Code Compliance initiated 324 cases in April; • Garage sale permits generated $1340 in revenue in April. 271 4Haw F lyg�]a d F H M �da2 oa�d 1 o- o o O r g O o q m q H O m O o d o o r I N b O b O V1 W b O r O N 1(1 O N .i O N O O O m I m VI (pm o n 100� Mm w W O ON W q .i n 01 n m v 10 r O m r VNV Go O WW I w I(1 r r N d M M I(1 r N 1(1 d d ri N N m ri M N .-1 H .-1 r 1 M N q I I I 1 H /j' I b m W d O O O w O Ill O e i O N g O O O O O N ^J I d g m m ONO I(1 lO N d O g m O Ill O O M I O N g b M 10 r Vl r 10 'i g N m O m m rl a' I N Vr1 W N N M ri N N b m q 10 N N r N l v M m d d q a I N q IOC W I [G fC W I a m I F I m�-INobMwMovrMdrmMvoMH Hr jrj H I M M rl .I rl N .I o rl M N v ,FCC ayi' I rl M I mwl a I I I I I I I I p 1 m 1 a I H ~ N H b I I I I I O Ill q W O rl O M O m m d m O N O d g O O IO I m I O r b m O O O ri ei N O M g O O O q r O O q [v W Ill q N r N N N r O O M N d O d [V d r N w N H d O M o m v o o d I I O o .� N N b ON Ill N M r MN M H W M M I I N.I M M dIn r H .i I $ I FF I q D I mod Inrr dooHvrinmMmo In �i I d l0 M d VI d M r N r N N N m m b N r W 'J I r Ill � r d N N g b m M d b 1(I ed 1(l N a a I NNN l0 .{ M W W I H 4 I m I F I m I I E I O g O M O l0 r to M m N m g b d M N H M O O I L-I I N ri ri N M N ri O I.J i N I m 1 O N g d O b r b N m M O q 10 O M rl N M O m I a I I � I I I 1 I� I W ❑ .. I H N I w W W I E 1 W F H F I W n I O ❑ a I H a m !z Wa o oa F7mH =o u (($ap °z wcF 4Q I W o\ Ix WI O f4 W❑ N 0 w F w I 1 11]]]] II--77 rye .'G I O D U U O 0 H W W a H R !G U WMmHV Q O M ❑❑ a Oa, N oongyy D U 0.0 272 C IN d7I o0;(n�ChIN I,�M._ N d' M O I� (n 0 N:(OO o)l� N +' � N I� (M N O O (o 00 M O M N R 7 i (O 00 00 Ln W O CO 00 I +ct�nlCO��!M W I��M�CO N 00 O c`9 O� R O �i(O�� NIM N d7 (O oo a LO N---- F - -- ..._..__....._�--- NIco ;t CY).r��M�rn!—rn d �rn �nll� In ay+.0 ��"�N!O� V (MIS Mjt�N M N�(oININ �( 0 (M N M co (M { N (N ( N N I N c- O M d—+LL�IN�Inf (n VI��N�� M��v N _ p C M O.- N MM �� .- `.- C) O O d7 M M N CO M W N N m N co M N N LO N M M o0 O M O C l�0 i 1 0! O 00 O_ d' dN O D7 I d' In r} O N O W M I� �= "O Ln (Co I O W L6 c`7 (o O N N OD ��„ 1 r- G7 O I H o a W (n O N (o Lon I C .o C N �I(pi�iN , �.-� N p y y � 7 ( y I �J- N f I CD j�� N i p iopi^'N�Mi!N�N Xom- :� i COkcoI�+MI I 1 00 d Fo COL, H —— — _ CV) o m) �iL Ala E .° �� co' ai °� �� 3I aai c+ o ��t- 273 cc 00 — 0 ((c N O V m (^ O O 00 O(O N O O N M 7 1e V V c0 .O GO N M V O M h N 0 O N (q M � F- (0 a) U N O Z r � U Z / a N M 3 i Q i i i I m Q M O N O O N N '- W M N (U O N O B O N T M (p o (p M h f�0 M O M (° O M O M O N a O t0 t0 O M f� N O O O O M N O O O N 1� (O O N M N W M r LL • Cl) CM O O O ; W N M O (° M CD M r (p (° .- M N A O C N T m m O N t° co M N Ol 9 C D d O O 0 0 O O w to C C C V C y J A W N = 'aw C 0 N W N U C ILC N Z E U r C O C V F H A F A Q a .c m41 E c w ° c ID a >o� m�;ocn ° F°CC aN�Iz--�.NQ3> > 4 O A>ma y¢j E 0.°O C E a)W rLmr 3 mU>0- OL Z OL ir°Z - 10 OQ 1.0— 274 N N N O) R n N M O M O .-- N N (p M v , V h W Op M N O 1� W O O M M N N O l0 } N r �. Z f � N 1 , a L ' c 1 � i Q N N O M N O M CO M m N 7 N CD M O M N (p d' M O IDO N M M O ID M W M M M {'OI V N (O O� N r �O M O N N M N M N - co 00 N (O M -; C N N OD f) F NLU 0 N Col O � � N N H F W m w J Z ~ Lr z R w ui > z LU 5 4) w�O�a W a° v LU o m c 3 w a w~ 5 z F Q d U aai FW- d Q a O -o r E O U v J W I- W m N 'O m Q -O N U 'O O N U LL J h m N 7 V Z_ U d C N a m a a U �— J W a Q 0:90 tf w If M 6.(nU NUU a W m UU U:°o =lnU O:°o J fnU 0 F o F A U Z N cnU �o o0NO rL a1O z 3 LU > m m �==�a Z 275 DEPARTMENT REPORT: J (tea a4 Q�o �4 eau& �cF`y OF TO: Honorable Mayor and Members of the City Council FROM: Edie Hylton, Community Services Director DATE: May 19, 2009 SUBJECT: Community Services Department Report for April 2009 Upcoming events of the Community Services Department for June 2009: June 1 *Morning Workout June 1 *Mat Pilates June 1 *Soft Core Touch June 1 Tae Kwon Do, Senior Center June 1 Jazzercise, Senior Center June 1 Beginning Computers, Senior Center June 1 Photoshop Elements, Senior Center June 2 *Yoga for Health June 2 *West Coast Swing June 2 *Basic Computer June 2 *Traditional Tai Chi June 2 *Digital Photo June 2 Zumba, Senior Center June 3 *Sketching & Drawing June 3 MS Word, Senior Center June 3 Photoshop Pro, Senior Center June 4 * 1, 2, 3, 4 Dance June 4 *Vista Laptops June 4 *Watercolor June 4 *Word Processing June 5 *Sizzlin' Summer Serenade Evening Dance June 6, Summer Golf Tour, SilverRock Resort June 9 *Photo Edit 1 June 9 *Tai Chi Intro (FREE Class) June 9 *Email June 9 Beginning Guitar, Senior Center June 9 Guitar Jam, Senior Center June 11 Dance, Play & Pretend, La Quinta High School 276 June 11 Beginning Ballet, La Quinta High School June 12 Open Air Cinema, Old Town La Quinta June 13 Summer Golf Tour, Classic Club @ Palm Desert June 15 Ballet/Jazz 4-6, La Quinta High School June 15 Ballet/Jazz 7-10, La Quinta High School June 15 Teen Ballet, La Quinta High School June 16 Body Sculpting, Senior Center June 17 Ballet/Tap 4-6, La Quinta High School June 17 Ballet/Tap 7-10, La Quinta High School June 17 Tap 1, La Quinta High School June 18 *Basic Internet June 18 *Hawaiian Luau Luncheon June 18 *Photo Edit 2 June 20 Summer Golf Tour, Desert Falls Country Club June 23 *Photo Edit 3 June 23 *Files & Folders June 23 Youth Tennis 5-7, Fritz Burns Park June 23 Youth Tennis 8-10, Fritz Burns Park June 23 Teen Tennis 14-17, Fritz Burns Park June 25 *Photo Edit 4 June 25 *List & Labels June 25 *Mature Driver June 25 Youth Tennis 11-13, Fritz Burns Park June 25 Adult Tennis, Fritz Burns Park June 25 Beginning Belly Dance, La Quinta High School June 27 Summer Golf Tour, Indian Springs June 27 Temecula Valley Excursion June 30 *Word Processing *Senior Center class or activity 277 Community Services Department Attendance Report for the Month of April 2009 Summary Sheet Program 2009 2008 Variance Sessions Per Month 2009 2008 Leisure Classes 86 107 -21 67 56 Special Events 5115 1545 3570 3 2 Adult Sports/ Fitness 872 786 86 48 45 Senior Center 1853 1535 318 138 114 Total 7,926 3,973 3,953 256 217 Senior Services Senior Center 266 361 -95 11 11 Total 266 361 -95 11 11 Sports User Groups La Quinta Park Use AYSO 300 120 180 21 21 LQ Sports & Youth 120 75 45 14 18 Sports Complex LQ Sports & Youth 900 1100 -200 16 26 Facility/Park Rentals Senior Center Private Pa 400 800 -400 3 5 Churches-2 600 300 300 8 4 Museum Meeting Room 60 0 60 1 0 Mtn . Room/ Courtyard 225 0 225 3 0 Osherdasses 110 0 110 6 0 Library Classroom 450 300 150 9 6 Civic Center Campus Private Part 50 0 50 1 0 Park Rentals La Quinta Park 200 200 0 4 4 Fritz Burns Park 0 0 0 0 0 Total 3,415 2,895 520 86 84 Total Programs 11,6071 7,229 4,378 353 312 Volunteer Hours Senior Center 1 3081 335 -27 Total Volunteer Hours 1 3081 335 -27 278 Community Services Program Report for April 2009 2009 2008 2009 2008 Participants I Participants Variance Meetings Meetings Leisure Classes Youth Tennis 4 0 4 4 0 Yoga 11 0 11 7 0 Belly Dancing 7 11 -4 4 6 Ballet/ Jazz 3 0 3 4 0 Microsoft Excel 5 10 -5 3 5 Adobe Photoshop Pro 3 6 -3 11 5 Guitar 31 0 3 1 0 Beginning Ballet 6 0 6 5 0 Dance, Play, & Pretend 3 18 -15 1 4 Voiceovers 10 17 -7 1 1 Tai Chi Chuan 3 0 3 9 0 Zumba 19 15 4 9 9 Ballet/Tap 4 11 -7 5 4 Tae Kwon Do 5 4 1 13 13 Totals 86 92 .61 67 47 2009 2008 2009 2008 Participants Participants Variance Meetings Meetings Special Events Adult Egg Hunt 1151 180 -65 1 1 Kids Egg Hunt 1500 850 650 1 1 Community Picnic 35001 1500 2000 1 1 Totals 51151 2530 2585 3 3 2009 2008 2009 2008 Participants Participants Variance Meetings Meetings Adult Sports & Fitness Open Gym Basketball 288 111 177 22 18 Fitness Center 584 605 -21 26 26 Totals 872 716 156 48 44 Community Services Totals 1 6,0731 3,3381 2,7351 1181 94 279 Monthly Revenue Report for April 2009 Monthly Revenue - Facility Rentals 2009 2008 Variance Libra $ - $ 380.00 $ 380.00 Museum $ 3,497.50 $ - $ 3,497.50 Senior Center $ 3,540.00 $ 5,147.50 $ 1,607.50 Parks $ 450.00 $ 170.00 $ 280.00 Sports Fields $ 3,120.00 $ 849.50 $ 2,270.50 Monthly Facility Revenue $ 10,607.50 $ 6,547.00 $ 4,060.50 Monthly Revenue Senior Center $ 5,286.00 1 $ 5,882.00 $ 596.00 Community Services * $ 1,785.00 $ 5,230.00 1 $ 3,445.00 La Quinta Resident Cards $ 4,725.00 $ 2,715.00 $ 2,010.00 Fitness Cards $ 435.00 $ 355.00 Total Revenue $ 12,231.00 $ 14,182.00 $ 1,951.00 Revenue Year to Date Facility Revenue $ 49,872.50 $ 53,856.00 $ 3,983.50 Senior Center $ 66,574.50 $ 75,751.50 $ 9,177.00 Community Services $ 42,816.50 $ 56,193.50 $ 13,377.00 La Quinta Resident Cards $ 27,840.00 $ 21,990.00 $ 5,850.00 Fitness Cards $ 6,275.00 $ 5,735.00 $ 540.00 Total Revenue to Date $ 193,378.60 $ 213,526.00 $ 20,147.50 * Less revenue this year due to 2 excursions offered in April 2008; The Algodones excursion was canceled and refunds were issued. Slightly lower participation levels in programs compared to April 2008. 280 Senior Center Attendance Senior Center Program Report for April 2009 Participation Participation Variance Meetings Meetings 2009 2008 2009 2008 Senior Activities ACBL Bride 496 477 19 5 5 Bridge, Social/Party 447 361 86 16 15 Spring Evening Dance 46 23 23 1 1 Monthly Birthday Party 45 40 5 1 1 Monthly Luncheon (Volunteer Recognition) 70 89 -191 1 1 Movie Time 79 26 531 5 4 Multi -generational Talent Show 108 101 71 1 1 Putting Action 17 0 17 5 0 Tennis 118 61 57 9 6 Senior Activity Total 1426 1178 248 44 34 Senior Leisure Classes Ballroom Dance/West Coast Swing 15 17 -2 5 3 Beginning/ Intermediate Ukulele 8 0 8 2 0 Computer Classes 32 19 13 8 7 Dog Training 3 5 -2 2 3 Exercise 41 44 -3 13 13 Golden Tones 48 46 2 4 5 Hooked on Loos 12 13 -1 4 4 Issues of the Day 83 0 83 4 0 Mat Pilates 17 8 9 13 6 Quilters 41 36 51 4 4 Sketch & Draw 17 4 13 5 4 Tap Technique 13 8 5 5 4 Therapeutic Yoga 12 0 12 4 0 Ukulele Players 15 43 -28 8 4 Watercolor 18 16 2 5 4 Woodcarvers 42 35 7 4 4 Yoga for Health 10 0 10 4 0 Senior Leisure Classes Total 427 294 1331 94 65 TOTAL SENIOR PROGRAMS 1853 1472 381 138 99 Senior Services AARP Tax Assistance 60 36 24 5 4 FIND 114 174 -60 4 4 HICAP 7 4 3 2 2 Legal Consultation 5 5 0 1 1 Notary 3 0 3 1 0 Seminars - April 7 36 36 0 7 4 Volunteers 41 48 -7 n/a n/a TOTAL SENIOR SERVICES 266 303 28 11 15 SENIOR CENTER TOTAL 2119 1775 409 1as 114 281 _ un Volteer Hours 2009 L2008 Variance Senior Center 1 3081 335{ -27 Volunteer Total: 308 335I -27 Revenue_ Senior Center Revenue $s,2as.00 $5,881.80 $595.80 Revenue Total: _ $5,286.00 $5,881.80 f-$595.80 Apr-09 I 282 Parks Activities Updates For April 2009 Both Velasco and Eisenhower Parks have received new decomposed granite in the natural areas of the parks. These parks are both located in the Cove and received landscape improvements as part of the "Green Projects" to make the City parks more water efficient. The lake at the Civic Center Campus still continues to operate without the fountain in the center. The fountain is mainly a visual element and was damaged several weeks ago. The company that installed the water feature is no longer in business and staff is working with a local lake contractor to reconstruct the fountain without having to drain the lake. Staff hopes to have the fountain back in operation within the next few weeks. The interactive water feature at La Quinta Park has been reopened and was in use during the Annual City Picnic on April 25`h. The water feature will remain open through the summer and fall during the hours of 8am to 10pm. This month, staff along with two members of the Community Services Commission and the Monument Manager from the Bureau of Land Management hiked the Bear Creek Oasis Trail from the Cove Oasis. During the hike, 6 trail markers were installed to help guide hikers through the trail. These trail markers are four feet tall and four inches wide and are made from recycled materials. Similar trail markers were installed in the Cove Oasis (in November) and along the Cove to Lake Trail (in February). Staff will schedule a future hike on the Boo Hoff Trail to finish the installation of trail markers into the National Monument. New safety material (wood chips) was added to the playgrounds at La Quinta Park, Desert Pride Park, Monticello Park, Velasco Park, and Eisenhower Park. This material was added to the existing material which has settled over time. The remaining playgrounds at Fritz Burns Park, Adams Park, and the Seasons Retention Basin will receive new safety material as part of their playground renovations in Fiscal Year 2009/2010. Two new replacement shade covers were installed at the Fritz Burns Pool. Two new shade trees were planted inside the skate park at La Quinta Park. These trees were triple staked and are intended to provide shade for the skate park users for years to come. A Notice to Proceed letter has been issued to Taylor Tennis Courts for the resurfacing of the tennis courts at Fritz Burns Park. Taylor Tennis is scheduled to begin work on May 111h. The contract requires two tennis courts to remain open to the public during the resurfacing project. Taylor will resurface the four tennis courts on the north side first and then resurface the remaining two courts on the south side. 283 Department Report: 7 a, F T _s .��EOF OwSw TO: The Honorable Mayor and Members of the City Council FROM: Les Johnson, Planning DirectoZIq DATE: May 19, 2009 l(/ SUBJECT: Department Report for the Month of April 2009 Attached please find a copy of the Planning Department Report which outlines the current cases processed by staff for the month of April. 284 P:\Reports - CC\2009\5-19-09\APRIL 2009_PL Mo Rpt.doc 1 z F- w cr 20 Q cr 0 O W z N w J O2a z�Q Z Q Za w Q 0 a 0 w Z O 1~- CL co � O U to W O W Y M U a a a a a a a a a a a a a a a a a a a a a w o 2 E E E E E E E E E E E E E E E E E E E w Z a a a a a a a a a a a a a a Z J o 7 7 n 7 7 n 7 7>>> 7 7 7 7 7 7 7 7 7 7 O- N N N N N N N N N N N N N N N N N N N M a N �OOOO O 00MN01 1 N1 OOP a Z Q N z O J N Q U o H W N W1 Y O U) U IL N C Z Y () C Y Y E N a) E N aci a E vE E y (u a cna`) a) a E o W (D y a) a) cL C C N CL m a7 N a) O a 0)N rn corn o c Y c m a E a a) Q . E o a) t a) a cl Q �, co a y ca O N O N a C a) d a) N O a a O O E E> a) cL y @ O O C o E E c a a N Z o a) Z a) > m z r U N +_ a o c Co J m a) C Q O a� a o o a) U rn > La -6_ y J N a) co a cmC =p O a) C C a) O a7 a7 t' CL Y a) a) = O O 7 UOwiL D-i ILd(nU)V)COHl-> NN U N a 285 rn O O N O cr J 0- 0 H 00 O O N } J D O tY) M 00 (M Z O H a FE U W a a a a a a a a a a a a a a p d N N N N N N N N N N N O W Y Y Y Y Y Y E Y Y .� Y Y .� Y Y .- ++ Y Y Y Y Y W E E E E E E a.5 E E E .- E .- E .- E > O 0 0 a a n a O Cc cc 7 7 7 7 3 7 N N jL N N N N co N O N N N N N N d CL 000-t LO O 0N00O tN QQ W U � H _ Q Z H D O J O Q LL �z W Z N p d `a Y C Y Y _ Y ~ ,y N E N f0 N W E° a E L J U E E y a s (D N a a LL Q LU a y a a 0 0 O U Q - oc N a •M Q Q LU d @ E N U U N 0W0 O c* 0 c c N a c m h o (D N m O += O o a� �a Z) O c E E 0FL'm 5°- a� aDDrU ZU C J V J J O O '� D- Y c0 Y mC NU a Q Q a N .> O a C O Y Y N O N C N O a +0--' a N N- 0 0 O O U O W iL C7 to (n (n H I- > N N H F M C 0 d 286 DEPARTMENT REPORT: S wy of rwQu&rw MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: May 19, 2009 SUBJECT: Public Works Department Report for April 2009 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital,lmprovement Plan Status Update; 4. Monthly Summary of Public Works Tasks. T Imothy R. on s on ublic Works Di ctor/City Engineer 20 J F-F N tp 0., Ni O Nip O O O r O r O O O O O O O N Of O O O O O O O O O O O O O O O ON U j .11 . O O N O O O O O O O O �; O W W b 0 0 0 o O O r o O o O O o O o 0 1012 Q W N W l0 Z W <, Q ZUZ O.Q a N` WWI N, :. O O O O O N O O O N O O 0 C F W � �a za V -k 0, !. 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U ❑ 1] C ❑ (n O 0 Q E O N ❑ >i N O OU O O LD Q O ❑ ❑ ❑ ❑ ❑ ❑ m I m F m F 00 F m F m F m F 00 O p O O O O N N c0 O V O a O a O Q 00 m00 O 00 F N O n O 00 O 00 O 00 O O O fh O N N N O O cN F y F O O O O O O M O W O O O O W O Ci O m O ccn Cl) u) O w M 00 N cc * a ¢ N a Lf) In 0. a, +n a, - N a ' .n w a a_ .n U U 00 M °) i N nc?�) Q m "N Q o N R 7 N ao Jm N o m FU ma > a) = F C L m 3 N 'O `o cc p N r W i 3 ❑" p C — C O C a) Q W O fn p a) a) Z a) Ln N � Q G LL is N .0 N O C J O O U O m Cco > J O C O O C C a) O co 00 M> 00 h o E CL oo CQ o O ' Oa3 O N o £o O Yc Q O C N W UN N mC ) `o �O�N��UOa�YLYNN3DOC_aLO d a LONN000HONOl�erUUd=YYYYOw_mm3 O p C a a)ao m CCN Ow U U mw O O c O0]mr i O O N p Q)Oa)mT�O O '7 OmmCm a) NC caE �� c o w p OOOONNOaOO_J�'�5*Yd/f`aNCNm��O9CTco0y 7I O TOOO oto I co00O N ac iU a)O O N , ODGrn7OD 0 OOOO NNfA NAII1 NCrnc MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: April, 2009 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 5 Men 5 Men 2 Men 1 Man Total 1000 Policing/Inspection 65 169 0 12 246 1001 Pot Hole -Repair/Patching 25 12 0 0 37 1002 Crack/Joint-Repair 2 0 0 0 2 1003 Pavement Marking/Legends 0 0 0 0 0 1004 Pavement Marking/Striping 0 0 0 0 0 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 0 24 0 0 24 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 18 18 0 0 36 1009 Street Sign Install (New) 9 0 0 0 9 1010 Street Sign Repair/Maint 117 34 0 5 156 1011 Debris Removal 24 65 0 4 93 1012 Right of Way Maint. 16 79 69 01 164 1021 CLEAN Catch Basin Inlet/Outlet 4 69 0 0 73 1022 Rondo Channel Outlet/Vault 0 0 0 0 0 1022A Desert Club Outlet/Vault 0 0 0 0 0 1023 S.D./ D.W./C.B. Repair/Maint. 0 38 0 3 41 1024 Gutter/Median Sand Removal 0 11 0 0 11 1025 Street Sweeping (Machine) 162 0 0 0 162 1026 Street Sweeping (Hand) 2 0 0 0 2 1027 Sidewalk/Bike Path Cleaning 0 22 2 0 24 1028 Dust Control 0 0 0 0 0 1029 Flood Control 0 0 0 0 0 1031 Parks/Retention Basinslnspection/Clean-i 7 18 70 0 95 1041 Irrig/ Weeding, Shrubs & Tree Trimming 50 381 81 8 177 1051 Landscape/Irrigation Contract Managemen 0 0 54 20 74 1052 Lighting/Electrical Contract Management 0 0 0 15 15 1061 Small Tools Repair/Maint. 2 0 0 0 2 1062 Equipment Repair/Maint. 13 0 0 0 13 1063 Vehicle Repair Maint. 42 35 0 0 77 1081 Trash/Litter/Recycable Removal 1 0 4 0 5 1082 Vandalism Repairs 0 0 0 0 0 1083 Graffiti Removal 138 137 28 12 315 1084 Maint. Yard Building Maint. 16 6 0 0 22 1085 Seminars/Training 29 36 16 12 93 1086 Special Events 0 0 16 0 16 1087 Citizen Complaints/Requests 134 39 0 0 173 1088 Meeting 1 38 6 34 79 1089 . Office (Phone, paper work, reports, Misc.) 29 39 6 59 133 SUBTOTAL 9061 9271 352 184 2369 1091 Over Time 17 26 11 0 54 1094 Jury Duty () 0 0 0 0 0 1095 Sick Leave 32 57 0 16 105 1096 Vacation 48 16 48 0 112 1097 Holiday 0 0 0 0 0 1098 Floating Holiday 0 0 0 0 0 1099 Worker Comp/ Bereavement 14 0 0 0 14 SUBTOTAL 1111 991 591 16 285 TOTAL HOURS 10171 10261 4111 200 2654 TOTAL MILES 50011 55601 1597 345 12503 293 Department Report: "/ LA L11 TA PiLICE Served by the riverside County Shergs Deparhnent Police Department Monthly Report April 2009 Prepared for 294 La Quinta Police Department SIGNIFICANT ACTIVITY REPORT Captain Rodney Vigue Chief of Police (Number in parenthesis denotes number of calls for service that day.) 04/01 Wednesdav (100 2015 hours — Deputy Fiebig responded to Target regarding a theft and arrested a male juvenile for burglary, probation violation and theft with priors. 04/02 Thursday(91) 1300 hours- Deputy Heredia and Corporal Sasser were parked in front of Big 5 Sporting Goods and they observed Dale Lee Bowdle exit the store and remove several items that were concealed under his clothing and placed the items in his vehicle. Further investigation revealed Bowdle had stolen four shirts from Ross clothing store prior to entering Big 5. During a search of the vehicle marijuana was located in the center console of the vehicle. Bowdle was arrested and booked into Indio Jail for two counts of Burglary and one count of possession of marijuana for sales. 1620 hours- Deputy Fiebig responded to Wal-Mart and arrested Arturo Valladera for commercial burglary. Valladera was booked at Indio Jail. 1730 hours- La Quinta School Resource Officers and Special Enforcement Team deputies served two vandalism related search warrants. The first residence, in the 77800 block of Calle Sonora, was in reference to six open cases of vandalism done by a juvenile living at the location. The juvenile tagged LQMS, the sports complex next to the school, community parks and businesses in the cove area. Also arrested was Sergio Zendejas who was booked at the Indio Jail for possession of marijuana, possession of graffiti tools and violating probation. Zendejas is currently on felony county probation for vandalism. The second search warrant was in the 52300 block of Avenida Obregon. The juvenile suspect admitted to committing multiple acts of vandalism and is on probation. 2337 hours — Corporal Taylor responded to the 53200 block of Via Pisa regarding a spousal battery. John Gray struck his wife several times causing abrasions and a contusion to the head. Gray was transported to the Indio Jail and booked for domestic battery. 04/03 Friday (101) 1326 hours — Deputy Macken responded to Wal-Mart reference a shoplifting. Marisella Benavidez and Juanita Cruz were arrested for shoplifting. Both were booked into the Indio Jail. 1545 hours — Deputy Pittenger responded to Wal-Mart regarding a theft. Mary Johnson was arrested and booked for commercial burglary. 2126 hours — Deputy Fiebig conducted a vehicle check at Hwy. 111 and Dune Palms. Michael Slobom was arrested and booked for driving under the influence of alcohol. 2130 hours — Sgt. Baur conducted a vehicle stop at Hwy. I I I and Happy Point. Todd Marquette was arrested and booked for driving under the influence of alcohol. 295 04/04 Saturday (69) 0037 hours — Deputy Berry conducted a vehicle stop at Jefferson and Fred Waring. Elias Diaz was arrested and booked for driving under the influence of alcohol, possession of marijuana and two active warrants for DUI and public intoxication. 0230 hours — Deputy Lopez responded to Washington and Hwy. I I I regarding a theft of beer. Deputy Lopez conducted a vehicle stop on the suspect vehicle at Washington and Avenue of the States. Edwin Vela was arrested and booked for driving under the influence of alcohol and shoplifting. 1817 hours — Ashley Johnson, Phillip Johnson, Michael Thompson, and Leann Thompson were hiking back to the La Quinta cove from Sugar Loaf Cafe in Pinon Pines when they got disorientated. Riverside County Sheriff's Office aviation officers were able to locate them and brought each of them to safety. 2328 Hours - Deputy Berry responded to the 44900 block of Vista Dunes reference a family disturbance. Arrested was Cesar Garcia for spousal abuse. He was booked at Indio Jail. 04/05 Sunday (79) 0115 Hours — Deputy Anderson arrested Christopher Ulsh for D.U.I. after a traffic stop on Eisenhower west of Washington St. 04/06 Monday (75) No Significant Activity 04/07 Tuesday (125) 0315 hours- Deputy Hughes responded to Washington Street and Hwy.I 11 and arrested Chris Dickinson and Kittrich Welch for public intoxication. Both were arguing with a cab driver over their fare. 1930 hours- Deputies James and Rowley responded to the area of Jefferson and Vista Grande reference taggers painting at the intersection. A witness saw four individuals get into a white vehicle and drive northbound on Jefferson. Deputy James located the vehicle and stopped it. There were four males in the vehicle and numerous cans of spray paint. Arrested for felony vandalism were Jose Flores, Christian Lopez, and Uvaldo Flores. One juvenile male was also arrested. All four were booked into the respective facilities. 2130 hours- Deputy Trueblood responded to a minor injury traffic collision at the intersection of Washington and Sagebrush. Three vehicles were involved and the city was notified and responded to deal with a sign that was knocked down. —04/08 Wednesday (100)- 0204 hours- Deputy Russell conducted a traffic stop at Avenue 48 and Jefferson Street and arrested Faustina Amezquita for DUI. 1545 hours — Corporal Ruben Perez and Deputy Klecker responded to Wal-Mart and arrested Emily Donner and Priscilla Mendoza for taking merchandise and leaving the store without paying for it. 1920 hours — La Quinta SET served a property / narcotic related search warrant in the 51500 block of Calle Hildago. The warrant stemmed from an ongoing investigation into a series of vehicle burglaries and vehicle thefts. Deputies recovered stolen property, methamphetamine and marijuana. Deputies arrested Todd Loomis and his son Jordan Loomis. Todd Loomis was arrested for possession of methamphetamine and maintaining a drug house and Jordan Loomis was arrested for possession of stolen property and possession of marijuana with intent to sell. Both were booked into the Indio Jail. 296 04/09 Thursdav(112 1200 hours — School Resource Officer Smith arrested a 13 year oldjuvenile for felony battery. The suspect punched a fellow student in the face and caused injuries that required medical treatment. The suspect was transported and booked into Indio Juvenile Hall. 1300 hours- Deputy Speir responded to the area of Ave 58 and Madison in reference to an assault. The victim, Robert Farroud said that unknown male slashed him across the forehead with a hunting type knife, causing injury. No suspect information was provided. 2013 hours — Deputy Fiebig contacted and arrested Peter Templin at Washington St. X SR I I I for driving a motor vehicle in a reckless manner while under the influence of an alcoholic beverage. He was taken to the Indio Jail for the booking process. 04/10 Friday (88) 0337 hours — Deputy Lopez responded to an alarm in the 78400 block of Hwy. 111. Brian Welke was arrested and booked for attempting to break into the business. 1230 hours - Deputy Illera responded to Kohl's in reference to a report of a commercial burglary. Still photographs of the suspects were obtained from the video surveillance and led to the identification of one of the suspects, Higinio Ibarra. Working cooperatively with La Quinta SET deputies, Higinio was contacted in front of his residence and was arrested. Deputies also located his girlfriend, the second suspect, Adriana Gomez who was also arrested. Both were booked into jail. 1630 hours — Deputy White contacted and arrested a male juvenile for his involvement in the theft of a vehicle during a residential burglary. This juvenile was booked into the Indio Juvenile Hall. 1812 hours — Deputy Fiebig contacted and arrested Jackie Dukker for driving a motor vehicle while under the influence of an alcoholic beverage and causing a collision. She was taken to JFK for an okay to book and later booked into the Indio Jail for the violation of DUI. 2130 hours — Deputy Hefington contacted and arrested Timothy Kopchak for assaulting his juvenile step- daughter. CPS responded to the Indio Station and took possession of the juvenile. Kopchak was transported to the Indio Jail for the booking process. 04/11 Saturday (67) 0055 hours — Deputy Abrego responded to the 52500 block of Obregon regarding numerous individuals trespassing at the location. Joshua Gibbs was arrested for possession of brass knuckles. 0455 hours — Deputy Barandes responded to Hwy. 11 I and Jefferson regarding a subject passed out in his vehicle. Briton Holmstrom was arrested and booked for being under the influence of a controlled substance and possession of a controlled substance. 2050 hours —Deputy Fiebig responded to a report of a residential burglary in the 51300 block of Eisenhower Dr. Unknown subject(s) entered the residence through unlocked French doors to the master bedroom. 2332 hours —Deputy Abrego responded to a suspicious vehicle at Jefferson Stand Rancho La Quinta. The driver of the vehicle, John Caldwell, had crashed his vehicle into the curb and a street sign at the location. Caldwell was arrested for DUI, received an "Okay to Book" and was transported to Indio Jail. 297 04/12 Sundav (44 0005 Hours — While handling a domestic disturbance call in the 78400 block of Via Sevilla, Deputy McKenzey Berry was bitten on the hand by the homeowner's dog. The homeowner was transported to JFK and later to Oasis Mental Health for 72-hour observation due to a suicide note found at the residence. 1555 hours- Deputies responded to Lake Cahuilla reference a fight involving a large group of people. Two victims were hit with beer bottles causing injuries and were transported to JFK for medical treatment. The only suspect arrested out of the group was Antonio Cazarez who was identified as the person who had thrown a beer bottle striking one of the injured victims. 1630 hours- Deputy Rowley arrested Mitchell Clor for misdemeanor domestic violence that occurred at Washington and Miles. The female victim signed a private person's complaint for the arrest. 04/13 Monday (121) 1356 hours — Deputies responded to the 78-800 block of Highway I I I regarding a strong arm robbery. The victim was walking in the parking lot when the suspects drove along side of her and grabbed her purse . The victim attempted to hold onto the purse and was knocked to the ground. The victim struck the back of her head on the pavement causing minor injuries. She was taken to Desert Hospital for treatment. 1650 hours- Deputies Trueblood and Lee responded to the 81200 block of Red Rock Rd. reference a domestic violence call. The reporting party stated that Martin Douglas had been physically violent and was breaking things in the house. When deputies made contact with Douglas he became verbally abusive and suddenly grabbed his girlfriend and barricaded himself in a bedroom. Within a minute, Douglas surrendered to the deputies. He was later booked into the Indio Jail for felony domestic violence, false imprisonment and a violation of parole. 04/14 Tuesday (124) 1915 hours- Deputies McAnallen and Hefington responded to the 78900 block of Hwy I I 1 reference a theft at a business. A vehicle description was put out by dispatch and Deputy McAnallen stopped the vehicle at Washington and Avenue 48. Three females were in the vehicle and all three had narcotics on their person. One female, Susan Lasek, was identified as the female who had stolen items from the business. The driver of the vehicle, Cindy Del Toro, was unlicensed and had methamphetamine on her person. Passenger Becky Casarez was on parole and was found in possession of methamphetamine. All three females were booked for possession of methamphetamine while Lasek was also booked for burglary. During a search of the vehicle, numerous stolen ID cards, credit cards and a passport were found. 04/15 Wednesday (89) 1535 hours- Corporal Perez and Deputy Klecker arrested a 17-year-old female for shoplifting at Wal-Mart. She was later released to her legal guardian. 2245 hours- Corporal Perez and Deputy Klecker arrested Clint Lee Korte for domestic battery in the 47900 block of Via Opera. He was booked at Indio Jail. 04/16 Thursday (100) 0005 hours- Deputy Russell conducted a traffic stop at Washington Street and Fred Waring Drive and arrested Josette Macdonald for driving under the influence. 0730 hours- Deputy Morrow responded a burglary call at StorQuest located at 46600 Adams St. The manager reported three storage units were broken into. The locks were cut to gain entry. 04/17 Friday (99) 1835 hours- Corporal Perez and Deputy Klecker arrested Rose Diaz for theft at Wal-Mart. She was booked at Indio Jail. 04/18 Saturday (% 0040 hours — Deputy Berry responded to a disturbance call in the 44800 block of Liberty Ave. and arrested Jennifer Polovick for battery and vandalism. She was also found to be in possession of drug paraphernalia. 1449 hours- Deputies were dispatched to JFK Hospital reference a 7 week old baby transported by AMR after a medical aid call at an address in the 54000 block of Avenida Madero reference a baby not breathing. The infant was pronounced deceased by the emergency room doctor. There were no signs of foul play with the baby or at the residence. 1800 hours — La Quinta SET Deputy Burgie responded to the 79200 block of Hwy I I I regarding a reported theft in progress. Deputy Burgie arrested a male juvenile for theft. The juvenile was released to his parents. 2100 hours- Deputies Rowley and Borrego conducted a vehicle stop at Calle Estado and Avenida Bermudas. The passenger of the vehicle, Jose Estrada, had an arrest warrant for possession of a loaded handgun and was booked into the jail. 2015 hours — Deputy Heffley arrested Carla Cid for driving under the influence of alcohol, at Avenue 50 and Orchard. Cid was initially stopped for unsafe speed, while entente to Coachella Fest. 2015 hours — La Quinta SET Deputy Glasper conducted an occupied vehicle check the 53300 block of Avenida Mendoza. The vehicle was an unreported stolen vehicle out of Desert Hot Springs. Eric Basquez was arrested and booked into the Indio Jail for vehicle theft and violation of probation. 2339 hours — Deputy Heffley arrested Rafael Ayala for driving under the influence of alcohol, at Jefferson St. and Hwy 111. 04/19 Sunday (95) 2215 hours — Deputies McAnallen and Lee arrested John Jarrett for DUI during a traffic stop at Hwy I I I and La Quinta Dr. Jarrett was booked into the Indio Jail. 04/20 Monday (82) 1941 hours — Deputy McAnallen conducted a vehicle stop at Washington X Ave. 50 and subsequently arrested Charles Lindsay for possession of a controlled substance. He was booked into the Indio Jail. 04/21 Tuesday (97) 0054 hours- Deputies Pereyda and Davis conducted a traffic stop at Avenue 50 and Washington Street and arrested Robert Ein Lynch for DUI. 0309 hours- Deputies Pereyda and Davis responded to the 53200 block of Eisenhower Drive in reference to a civil dispute. David Field was arrested for assault with a deadly weapon after hitting the victim with a walking stick. The suspect also tried to stab the victim with a screwdriver. Field was booked at the jail. 299 04/22 Wednesdav (80 0010 hours- Cpl. Taylor and Deputy Riggs responded to the La Quinta maintenance yard, located at Avenue 52 and Avenida Bermudas, and arrested John Cribbs for possession of a dangerous weapon. Cribbs is on parole for narcotic violations and was staying in one of the storage bins on the property. 1749 hours- Deputy Wiggs responded to a traffic collision at Calle Mendoza x Tampico. It was reported that a vehicle collided into a light pole and then drove away. The vehicle was located entering a gated community on Avenue 52. Arrested for driving while intoxicated was John Burch Field who was booked at Indio Jail. 2105 hours — La Quinta SET Deputy Jessica Vanderhoof conducted a vehicle stop at Calle Aroba and Avenida Navarro. Deputy Vanderhoof arrested Mark McGowan for being under the influence. A search of the vehicle led to the seizure of methamphetamine and suspected stolen property. 04/23 Thursday (73) 1500 hours — La Quinta SET Deputy Burgie responded to the 79200 block of Hwy I I I reference a reported theft. Destiney Contreras and Olivia Moreno were arrested for shoplifting and booked into the Indio Jail. 04/24 Friday (124) 0010 hours- Deputies Dunlap and Hernandez responded to a disturbance call in the 51900 block of Eisenhower Drive and arrested Oswaldo Garcia for public intoxication. 2135 hours — La Quinta SET conducted a probation compliance check in the 52900 block of Avenida Alvarado. Dennis Burkett was arrested for possession of drug paraphernalia and violation of probation. He was transported to the jail and needed an okay to book due to diabetic issues. Deputy Glasper released Burkett and will file out of custody. 04/25 Saturday (94) 0252 hours — Deputy Reynolds conducted a traffic enforcement stop at Calle Chihuahua and Eisenhower. Mario Aguilar was arrested for DUI and was booked into the Indio Jail. 1035 hours —Deputy Dominquez conducted a follow-up of a burglary at the Eagle Car Wash. During the investigation the suspect was identified as Rhianna Cruz. Cruz was contacted at her residence and arrested for the burglary. During an interview, Cruz admitted to the burglary. She was booked into the Indio Jail. 04/26 Sunday (84) 0220 hours — Deputy Berry arrested Arturo Cisneros for possession of cocaine, and an outstanding warrant for vehicle code violations. The arrest stemmed from a traffic stop at Fred Waring west of Jefferson. 2155 hours — Deputy Heflley arrested Robert Fried for driving under the influence of alcohol. Fried had just left the Stage Coach Concert series and was westbound on Avenue 52. He was booked into Indio Jail. 2321 hours- Deputy Abrego responded to the 78700 block of Maracas Ct. reference a domestic dispute and arrested Lisa Spencer for domestic violence. 04/27 Monday (73) 2230 hours- Deputy James responded to the 45500 block of Sunbrook Lane in reference to an unattended death. The deceased, an 83 years old male, had significant medical conditions and had been in failing health. 300 04/28 Tuesday (98) 0204 hours- Deputies Pereyda and Davis responded to Wal-Mart and arrested Theresa Gilchrist for embezzlement. 04/29 Wednesday (85) 2350 hours - Deputies Pereyda and Davis responded to the 78100 block of Cobalt regarding a domestic disturbance. Erick Secor was arrested for domestic battery and booked at the Indio Jail. 04130 Thursday (73) 2348 hours — Deputy Berry responded to the 51500 block of Desert Club regarding an unknown trouble. Kathy Pinkham was found to be highly intoxicated. Pinkham was transported to the Indio Jail and booked for public intoxication. TOTAL CALLS FOR SERVICE: 2,738 301 Deputy Adonis Glasper Deputy Jessica Vanderhoof Deputy Jason Chancellor CITY OF LA QUINTA Special Enforcement Team April 2009 SET TEAM Supervising Sgt. Mark Hoyt Summary of Activity Deputy Tim White Deputy Claudia Rodriguez Deputy Shaun Hughes Type of Act ivit # of Incidents Type of Activity# of Incidents Programs 4 Weapons Recovered 0 Vehicle Checks/Stops 37 Arrest Warrants Served 9 Pedestrian Checks 22 Search Warrants 1 Follow-ups 16 Parole Searches 12 Citations Issued 8 Arrests/Filings 14 SIGNIFICANT ACTIVITY Special Enforcement Team deputies served a property and narcotics related search warrant in the 51000 block of Calle Hidalgo. In the course of the search warrant, deputies recovered stolen property that linked the suspect to multiple vehicle burglaries throughout the La Quinta cove. In addition, deputies located illegal narcotics and drug paraphernalia at the location. Two male subjects were arrested inside the residence and charged with possession of illegal narcotics and possession of stolen property. Special Enforcement Team deputies conducted twelve parole and probation compliance checks of known parolees and probationers living within the city of La Quinta. One subject was arrested for possession of illegal narcotics and violation of probation. �M Deputy Prezell Burgie CITY OF LA QUINTA Business District Deputy Report April 2009 SIGNIFICANT ACTIVITY I participated in the annual "Active Shooter' training program conducted at La Quinta High School. Presented by the City of La Quinta's three School Resource Officers, the training consisted of multiple scenarios in which officers might be called to address an armed suspect on a school campus. Post 503 Police Explorers role played as both suspects and victims during the training. All training participants used "air soft" pellet guns, safety helmets, and safety masks during the training exercise. Serving collaterally with the La Quinta Special Enforcement Team (S.E.T.), I received training in "Search Warrant Execution". The training addressed the following: 1. Entry Techniques 2. Effective Communication During Entry 3. Clearing Residential Structures 4. Officer Safety Partnered with La Quinta Code Enforcement personnel to initiate monthly spa inspections to ensure that businesses are operating in compliance with city municipal codes. I conducted extensive pro -active patrol along the SR 111 business district corridor utilizing the Segway patrol resource. 1.-,30� CITY OF LA QUINTA Traffic Services Team Report March 2009 Traffic Services Team Dep. Frederick Dep. Heffley Dep. Wiggs Cpl. Covington Sgt. Walton C.S.O. Delaney Dep. Reynolds SIGNIFICANT ACTIVITY The Monthly Traffic Collision Report provides a comparison over the previous year for collisions that were reported within the City of La Quinta. The report shows 20 collisions were reported during the month of April. When all collision types are counted, including those on private property, the residents of La Quinta are enjoying a 16.77% collision rate reduction this year to date when compared with the same time period in 2008. More specific to public roadway collisions, the residents of La Quinta enjoyed a 17.73% collision rate reduction compared with 2008. More importantly, March 2009 saw a 38.24% reduction in reported injury collisions to our citizens. To demonstrate our focus on collision reduction, unsafe speed violations have been identified as the leading cause for traffic collisions within our city. Because of this trend, La Quinta Traffic Services has increased enforcement of excessive speed violations by 151.7% since January 2009. During the same time, drunken driving collisions have been impacted by ongoing education and enforcement efforts by the Traffic Unit, resulting in a 46.15% drop in alcohol involved motor vehicle collisions to date. Unsafe driving habits account for the majority of motor vehicle collisions within any given city. As a result of these unsafe habits, the severity of injuries can be linked to roadways that permit higher speed limits and the prevalence of unrestrained occupants. La Quinta Traffic Services conducts on -going analysis for the nature of motor vehicle collisions occurring within the city. In keeping with developing trends, Traffic Services focuses upon the leading cause of collisions and injuries by conducting increased safety enforcement and educational programs. Traffic Services conducted nighttime saturation patrols to thwart the collision potential that accompanies increased vehicular travel to the Coachella Fast and Stagecoach concerts held in the City of Indio. 304 City of La Quints La Quints Police Department Monthly Traffic Collisions Report April 2W9 Current Month New YTD Last YTD % Change Total T/C - Public Highway 16 116 141 -17.73% Fatal Collisions 0 0 1 -100.00% Number Killed 0 0 1 -100.00% Injury Collisions 2 21 34 -38.24% Number Injured 3 24 51 52.94% Property Damage 14 95 106 -10.38% TVDe of Collision Hit & Run 3 16 17 -5.88% Private Property 4 18 20 -10.000k Bicycle Collisions 2 6 4 50.00% Number Injured - Bicycle Collisions 1 3 3 0.000/0 Vehicle vs. Pedestrian 0 7 0 Alcohol Involved 0 7 13 -46.15% Reports Taken B PAtrol 16 120 134 -10.45% Traffic 4 19 19 0.00% SRO 0 3 3 0.00% Target Team 0 1 Detective 0 0 1 100.00% DUTY UNKNOWN 0 0 4 100.00% TOTAL REPORTS 20 134 161 -16.77% Counter Reports % DUI Arrests Investigations Assigned Last YTD This YTD Closed Open Hit and Run 5 7 8 3 5 Primary Collision Factors Number % Total Unsafe Speed 7 35.00% Unsafe Lane Change 3 15.00% Other Improper Driving 3 15.00% Other Hazardous Movement 2 10.00% Unsafe Starting or Backing 1 5.00% Traffic Signals and Signs 1 5.00% Following Too Closely 1 5.00% Driving Under Influence 1 5.00% Auto RAN Violation 1 5.00% 305 La Quinta MS Franklin E.S.. Truman ES Adams ES CITY OF LA QUINTA School Resource Officer Report Summary of Activitv Type of Activity Number of Incidents Reports 16 Arrests 3 Traffic Stops 1 District Attorney Filings 1 Truancy Citations 3 Vehicle Checks 3 Follow-up / Public Assist 9 Pedestrian Checks 6 Y.A.T. Referral 4 Traffic Citations 1 Business Checks 6 Home Visits 3 1.Joined by School Resource Officer's Moore and Hendry, as well as the La Quinta SET team, I served two search warrants related to vandalism that occurred at La Quinta Middle School and the La Quinta Sports Complex. Two juveniles and one adult were arrested for vandalism and/or narcotics. One juvenile was charged for seven cases of vandalism that had taken place in the La Quinta Cove. 2. 1 arrested two juveniles who were in possession of marijuana on campus. My investigation found that the marijuana had been purchased from a student on campus. The suspect had been arrested earlier in the year for selling narcotics on school grounds. I notified the Coachella Valley Narcotics Task Force and a search warrant for the juveniles residence is pending. 3. 1 responded to a report of a third grade student in possession of a loaded pellet gun on campus. Investigation confirmed that the student had intentionally brought the weapon to school. The student's stated intention was to shoot another student who had been teasing the suspect. Appropriate reporting and response procedures were implemented and, due to the suspect's age, charges were not filed. 4. 1 investigated a report of a student being battered and receiving serious injuries. It was determined that the suspect punched the victim in the face, causing the victim's braces to cut through his cheek. I arrested the male juvenile suspect for felony battery and the District Attorney's office is filing charges against him. Deputy Thomas Hendry Summit H.S. Paige M.S. Horizon O.S. CITY OF LA QUINTA School Resource Officer Report April 2009 Summary of Activity Type of Activity Number of Incidents Reports 7 Arrests 0 Traffic Stops 0 Business Checks 6 Out of Custody Filings 7 Vehicle Checks 2 Pedestrian Checks 8 Truant 4 A student at Summit H.S. was found to be in possession of a lock blade knife on school ounds. Charges against the student were filed out of custody. A student at Colonel Mitchell Paige M.S. was found to be in possession of marijuana. urges against the student were filed out of custody. A student at Colonel Mitchell Paige M.S. was found to be in possession of alcohol on ;hool grounds. Charges against the student were filed out of custody. I investigated a student's charge that he had been battered by another student approximately ree months earlier. The parents of the victim requested charges be filed against the suspect. vestigation of the allegations confirmed the incident and charges against the suspect were ad out of custody. A student reported that he had been pushed by another student in the boy's restroom. As result, the student hit the hand dryer with his face and suffered a bloody nose. After an vestigation of the allegations confirmed the incident, charges against the suspect were ad out of custody. A student was struck on the head by a second student while in a classroom at Colonel itchell Paige M.S. The victim's parents requested prosecution of the suspect. Charges ;re filed out of custody after investigation confirmed the incident. Deputy Kevin Moore La Quinta High School CITY OF LA QUINTA School Resource Officer Report April 2009 Summary of Activitv Type of Activity Number of Incidents Criminal Reports 13 City Administrative Citations 1 Arrests 1 District Attorney Filings 2 Y.A.T.. Referral 6 Vehicle Checks 10 Pedestrian Checks 18 Follow -Up 2 Traffic Stops & Citations 24 Parking Citations 6 Bicycle Patrol Miles 18.5 Business Checks 4 1. 1 investigated two separate reports of unlawful sexual contact with two female juveniles. Charges were filed against two male adults and the reports were forwarded to the District Attorney's office for further action. 2. 1 transported two male juveniles to Oasis Mental Health for observation and treatment. 3. Received a report of a male student in possession of metal knuckles on campus. I spoke with the suspect student and confirmed the report. The student was arrested and booked into juvenile hall. 4. Investigated a report of indecent exposure between two students on a school bus. A report was written for documentation only. No charges were filed. 5. 1 have been conducting extensive traffic control, both morning and afternoon, in the area surrounding the high school. Such effort is needed to assure the proper flow of traffic in the area as well as increase pedestrian safety. Additionally, I have giving strong attention and enforcement of students who are jaywalking. Citations are issued to promote the usage of crosswalks. CITY OF LA QUINTA Community Service Officer Report April 2009 C.S.O. Artesia Diaz C.S.O. Tina Ayon C.S.O. Bridget Delaney (Traffic Services Officer) C.S.O. Lisa Land N. "�. i y f W - Summary of Activitv Type of Activity Number of Incidents Burglary Investigations 6 Grand Theft Reports 2 PettyTheft Reports 5 Vandalism/Malicious Mischief Reports 15 Traffic Collision Response 15 Vehicle Code or Parking Citations 59 Abandoned Vehicles Tagged/WarningTaggedfWarning 10 Towed Vehicles 1 Lost or Found Property Reports 6 Stolen Vehicle Report 2 Custodial / Non -Custodial Transport 43 Miscellaneous Calls 101 309 Danese Maldonado Volunteer Coordinator CITY OF LA QUINTA Citizens On Patrol Community Policing Office Monthly Volunteer Report April 2009 Summary of Activity Community Policin Office Number I Citizens On Patrol Number Monthly Volunteer Hours 170 Training Hours 0 Hours Y.T.D. 633 Business Checks 47 Hours 4/03 to Present 16,603 Traffic Control 0 CPO Monthly Visits 97 Courtesy Notifications 4 CPO Y.T.D. Visits 427 Miscellaneous Activity 0 CPO Visits 4/03 to Present 12,927 Neighborhood Patrol 7 Vacation Checks 24 Patrol Hours 75.5 Y.T.D. Patrol Hours 457 Hours 7/06 to Present 4,042 The established rate for value received for volunteers in the State of California is calculated at $16.24 per hour. The estimated Y.T.D. financial benefit to the La Quinta Police Department and the City of La Quinta totals: $17,701, Total savings since 2003: $335,274.00. Sgt. Matthew Martello and Volunteer Coordinator Danese Maldonado are currently in the process of conducting a review and evaluation of the La Quinta Police Department volunteer program. They will be considering the performance of current volunteers, existing and proposed volunteer duties, avenues of volunteer recruitment, equipment and resource needs, improved communications, new Citizen On Patrol uniforms, as well as an update of policy and procedures. 310 CITY OF LA QUINTA Post 503 Explorer Report April Corporal Andy Gerrard Explorers Jonathan Ornelas, Ryan Buonarigo and Sid Miramontes To help raise funds for the 2009 Explorer Academy, Post 503 members hosted a car wash at the Indio station of the Riverside County Sheriffs Office. Following the car wash, participating members were hosted at a great pizza party. Post 503 members served as role players during the spring break "Active Shooter' training conducted by School Resource Officers at La Quinta High School. Post 503 members assisted with traffic and crowd control during the Fellowship of Christian Athletes half marathon, 1 OK and 5K races which were held in the City of La Quinta. Member training during the month of April focused on the following areas: 1. Physical Conditioning 2. Active Shooter Scenarios 3. Building Searches 4. Radio Procedures 5. Report Writing 6. Close Order Drill and Marching Post 503 meetings are held on Wednesday evenings, 5:00 p.m. -- 7:00 p.m. at the Indio station of the Riverside County Sheriffs Department (82-695 Dr. Carreon Blvd.). For information about the Post 503 Explorer program, please contact Cpl. Andy Gerrard at 760-863-8990. Department Report: LA Ul I Served by th P@LICI e Riverside County SheriRs Department Crime Statistics Summary March -- 2009 Prepared for 312 PART I: 4 10 11 12 13 CITY OF LA QUINTA Crime Comparison -- March CRIME March March YTD 2009 YTD 2008 2009 2008 AGGRAVATED ASSAULTS 8 6 20 15 BURGLARY 36 46 129 145 BURGLARY - VEHICLE 32 19 77 77 DOMESTIC VIOLENCE 14 15 44 44 HOMICIDE 0 1 0 1 NARCOTICS VIOLATIONS 46 13 97 49 ROBBERY 2 6 6 10 ROBBERY -CAR JACKING 0 0 0 0 SEX CRIME FELONY 10 4 18 7 SEX CRIME MISDEMEANOR 7 1 10 2 SIMPLE ASSAULTS 8 8 22 21 THEFT 67 73 218 207 VEHICLE THEFT 12 7 30 34 CITY OF LA QUINTA DISPATCH INFORMATION - March 2009* TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY N/A 0 ROUTINE 8.44 1,470 * Data from Riverside Co. Sheriffs Department Data Warehouse, Average Response Time Report. 313 Crime Distribution Table Mar-09 % of Total Mar-08 % of Total 1 AGGRAVATED ASSAULTS 8 3.31% 6 3.02% 2 BURGLARY 36 14.88% 46 23.12% 3 BURGLARY - VEHICLE 32 13.22% 19 9.55% 4 DOMESTIC VIOLENCE 14 5.79% 15 7.54% 5 HOMICIDE 0 0.00% 1 0.50% 6 NARCOTICS VIOLATIONS 46 19.01% 13 6.53% 7 ROBBERY 2 0.83% 6 3.02% 8 ROBBERY - CAR JACKING 0 0.00% 0 0.00% 9 SEX CRIME FELONY 10 4.13% 4 2.01 % 10 SEX CRIME MISDEMEANOR 7 2.89% 1 0.50% 11 SIMPLE ASSAULTS 8 3.31% 8 4.02% 12 THEFT 67 27.69% 73 36.68% 13 VEHICLE THEFT 12 4.96% 7 3.52% Total 242 96.69% 199 96.98% CITY OF LA QUINTA March 2009 Crime Distribution 80 70 60 46 50 36 40 30 20 14 ]0 0 a n cai,C as C< r- a o m C z r eo <o z C O O mx o3 zr m� c < <z a a roa an m > w z a z o� �mx a o z a v, c < z 314 250 200 150 100 50 0 80 10 60 50 30 t8 0 Month to Month Crime Comparison - March 72 � March 2009 0 March 2W8 FIN I(�lF�1.7-511,11 NE ■�® o ' ' ❑e o a� _■o a oa as O m m nm 2y -iO rm ZA 3n rr' r" �9 �m C] O mmn O a A y Year to Dale Crime Comparison -March c c o o OmX mA C] Sb �m � an � �� n C•c � n A 315 Month to Month Calls for Service Comparison March 2009 o Mar. 09 o Mar. 08 4,000 2,91152.488 1,470977 1,4481 ,51 1 2,000 0 Total Non -Criminal Criminal Year to Date Calls for Service Comparison 9,000 8,000 7,356 7,000 p{ �iv{ � k� 6, 000 It 4�p O YTD 2009 ,116 4,000 ..... " 0 YTD 2008 31931 3,240 3,000 2,000 1,000 0 Total Non -Criminal Criminal - 316