2009 06 09 CCeaf 4 4 adja
City Council agendas are
available on the City's web page
@ www.la-quinta.org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
ADJOURNED MEETING
TUESDAY, JUNE 9, 2009 — 2:00 P.M.
Beginning Resolution No. 2009-
Ordinance No.
CALL TO ORDER
Roll Call:
Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CONFIRMATION OF AGENDA
CONSENT CALENDAR - NONE
001
City Council Agenda 1 June 9, 2009
BUSINESS SESSION
1. CONSIDERATION OF FISCAL YEAR 2009/2010 PRELIMINARY BUDGET.
A. MINUTE ORDER ACTION
2. CONSIDERATION OF FUNDING FOR THE WESTERN COACHELLA VALLEY
REGIONAL HOMELESS MULTI -SERVICE CENTER OPERATIONS IN THE CITY
OF PALM SPRINGS.
A. MINUTE ORDER ACTION
ADJOURNMENT
The next regular meeting of the City Council will be held on June 16, 2009,
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the La Quinta City Council special meeting of June 9,
2009, was posted on the outside entry to the Council Chamber at 78-495 Calle
Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630
Highway 111, on June 5, 2009.
i
ATED: June 5, 2009
ERONICA J. ONTECINO, City Clerk
ity of La Q Inta, California
002
City Council Agenda 2 June 9, 2009
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the City Council during a City Council meeting,
please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to
the City Clerk for distribution. It is requested that this take place prior to the beginning of
the meeting.
Any writings or documents provided to a majority of the City Council regarding any item
on this agenda will be made available for public inspection at the City Clerk counter at City
Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal
business hours.
City Council Agenda 3 June 9, 2009 003
F
�NOOFT
COUNCIL/RDA MEETING DATE: June 9, 2009
ITEM TITLE: Consideration of Fiscal Year 2009/2010
Preliminary Budget
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Adopt the Fiscal Year 2009/2010 Preliminary Budget and direct staff to prepare a
Fiscal Year 2009/2010 Final Budget for the July 7, 2009 City Council Meeting.
FISCAL IMPLICATIONS:
All Preliminary Fiscal Year 2009/2010 revenues, operational appropriations and capital
projects funding are included in this Preliminary Budget. Pursuant to City Council
direction, staff has presented the City Council with a balanced General Fund with an
estimated operating surplus of $25,309 for Fiscal Year 2009/2010.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Introduction
As the City Council is aware, the Budgeting process actually starts in February when
the City Council discusses the City Council Goals and the Annual Financial
Management review. The Annual Financial Management review is the first component
of the strategic planning process, and along with the discussion of the City Council
goals are the building blocks of the Budget. The City Council has since reviewed and
approved the Economic Development Plan, the Capital Improvement Program and the
Marketing Plan for the upcoming Fiscal Year. Each of the implementation needs of
these documents have been incorporated into the proposed budget.
004
This preliminary Fiscal Year 2009/2010 Budget is similar to the format implemented in
previous years. This format utilizes two separate documents to develop the City,
Redevelopment Agency and Financing Authority's Budget. The first of the two
documents utilized for presentation of this year's budget is titled: "Fiscal Year
2009/2010 Preliminary Budget," and includes the total scope of operations for the
City, Agency and Financing Authority. The second document is titled: "Supporting
Document." This document provides the detail for each program operation and the
justification for any of the changes requested.
Executive Summary
The following table shows a comparison of the revenues and expenditures in the
General Fund from Fiscal year 2009/2010 and 2008/2009:
2009/2010
GPI
2008/2009
Chan e
Estimated Budgeted Revenues
Application of Reserves
Transfers In
Reimbursements
38,930,755
0
367,716
6,016,126
39,263,863
250,000
838,171
5,087,820
(333,108)
(250,000)
(470,455)
928,306
Total Sources
45,314,597
45,439,854
125,257
Estimated Operating Expenditures
Transfers Out
40,562,993
4,726,295
44,689,748
715,454
(4,126,755)
4,010,841
Total Uses
45,289,288 1
45A05,202
115,914
Net income (loss)
L 25,309 1
34,652
g 343
005
Summary of This Year's Budget
Revenues - General Fund
This year's General Fund projected revenues of $45.3 million are only slightly down
from the $45.4 million from the prior year as projected in the following table:
REVENUE TYPE INCREASES
County Fire - Station 32
$ 4,145,841
Change in Reimbursements
928,305
Property Tax
724,100
Intergovernmental
34,254
County Fire Operations
15,100
Miscellaneous
5,201
Subtotal
5,852 801
(DECREASES)
Sales Tax
(1,572,000)
Transient Occupancy Tax
(1,449,100)
Interest
(719,678)
Fees for Service
(688,005)
Change in Transfers in
(470,455)
Licenses & Permits
(494,880)
Application of Reserve
(250,000)
Franchise Fee
(179,900)
Document Transfer Tax
(143,440)
Motor Vehicle in Lieu
(10,600)
Subtotal
(5,978,058)
Total $ (125,257)
Reconciliation
Prior Year Revenues FY 2008/2009 $ 40,352,034
Previous Year Reimbursement FY 2008/2009 5,087,820
Budget Summary FY 2008/2009 Sources $ 45,439,854
Budget Summary FY 2009/2010 Sources
Change
45,314,597
$ (125,257)
006
Revenue Increases
Three major increases in revenue are (1) $4.1 million in County Fire Tax Credit Funding
for the construction and relocation of the new Fire Station 32 in the Cove to provide
better service to the residents in the Cove and surrounding areas. It is important to
remember that this revenue increase is a one-time event and does not pay for on -going
operational expenses, (2) an increase of $928,000 in reimbursements from other funds
to the General Fund to pay for its services, and, (3) and increase of $724,000 in
property tax and no -low property taxes from non -Redevelopment Area's in the City.
The majority of increases in reimbursements come from the Gas Tax ($500,000),
Capital Improvement Projects ($200,000) and Library/Museum ($150,000) Funds.
Revenue Decreases
Staff is projecting a continued slow down in the local economy in Fiscal Year
2009/2010, which began in the fall of 2008 and has continued through the date of
this report. While the City has experienced down turns in the past that have impacted
certain revenues categories, such as building activities or property values (mid 1990's),
tourism (post 9/1 1) and low interest rates (2003-2004), this slow down has impacted
most if not all City revenues categories and occurred quite suddenly.
Staff is projecting a 17.35% decrease or a reduction of $1.572 million in sales tax
revenue for Fiscal Year 2009/2010 and a 24.5 % decrease in transient occupancy tax
or $1.45 million in Fiscal Year 2009/2010. The pooled interest earnings for Fiscal
Year 2009/2010 are forecasted to earn 1 % and yield $700,000 less in interest income
than last year. Planning/Public Works/Building related fees for service and licenses are
anticipated to decrease by $688,000 and $495,000, respectfully for a total of $1.183
million.
007
Expenditures — General Fund
This year's General Fund projected expenditures of $45.3 million are only slightly
down from the $45.4 million from the prior year as projected in the following table
which reflects by Department the increase and decreases from last year's budget:
DEPARTMENT TOTAL
EXPENDITURES CHANGES REIMBURSEMENTS CHANGES
INCREASES
Department
Police $363,899
$363,899
Fire 6,535 8,542 15,077
Subtotal 370,434 8 542 378,976
(DECREASES)
Departments
Public Works
General Government
(2,023,276)
(894,906)
(667,643)
(138,431)
(2,690,919)
(1,033,337)
Community Services
(465,258)
(110,695)
(575,953)
Planning
(456,533)
(100)
(456,633)
Building & Safety
(415,525)
1,623
(413,902)
City Clerk
(137,277)
2,000
(135,277)
Finance
(104,414)
)
(23,601)
(128,015)
(4,497,189)
(936847)
(5,434,036)
Net Decrease in Expenditures (4,126,755) (928,305) (5,055,060)
Increase in Transfers 4,010,841
Total ($115, 914)
Reconciliation
Prior Year Expenditures FY 2008/2009
$44,719,498
Employee Computer Loan Program
(29,750)
Subtotal
44, 689, 748
Previous Year Transfers Out FY 2008/2009
715,454
Budget Summary FY 2008/2009 Sources
$45,405,202
Budget Summary FY 2009/2010 Sources 45,289,288
Change ($115,914)
008
Decreases in General Fund Expenditures
With the estimated reduction in revenues forecasted for Fiscal Year 2009/2010, the
following reductions in over $50,000 in the Budget have been proposed with the
intent to not decrease service level to the public, whenever possible. Some of the
more notable planned expenditure decreases in this year's budget include:
• Decrease in the three (3) Internal Service Fund charges for services of ($1.226
million) - Equipment Replacement Fund ($650,000), Park Maintenance Fund
($413,000) and Information Technology ($163,000).
• Decrease in net General Fund expenditures of $(928,000) though increased
reimbursements as outlined in pages C-5 and C-6 of the Budget.
• Decrease in funding for the Palm Springs Desert Resort Convention and Visitor's
Authority (CVA) ($533,000).
• Decrease of ($400,000) in Planning Department special studies.
• Final payment in Fiscal Year 2008/2009 to Cal State San Bernardino
($250,000).
• Decrease of $(227,000) in Police Department Capital Equipment.
• Decrease ($200,000) in Public Works Administration Division special studies for
Washington St Corridor ($50,000) Underground Utilities Study ($75,000) and
Dune Palms/Whitewater River Study ($75,000).
• Decrease of ($200,000) in slurry seal program.
• Decrease in salaries and fringe benefits ($183,000).
• Decrease of ($150,000) in Building & Safety Plan Checking Services.
• Decrease of $0 34,000) in Police Officers Training Fees
• Decrease ($120,000) in Public Works Plan Checking Services.
• Decrease of ($135,000) in sales tax reimbursements to
developers\business\hotel.
• Decrease of ($100,000) in Public Works Landscape and Lighting Division special
studies.
• Decrease in Personnel reserve and estimated claims ($60,000 and $50,000)
respectively.
• Decrease of ($100,000) for multi -use trails and medians.
• Decrease of $(90,000) in Fire Department overhead costs.
• Decrease in staff overnight travel ($86,000).
• Decrease of ($77,000) in Public Works. Engineering Division contract
inspections.
• Decrease of ($75,000) in street signs.
• Decrease in Fire Department Capital Equipment — ($60,000).
• Decrease in Temporary Agency funding ($57,400) for scanning City documents.
• Decrease in Police Booking fees ($50,000).
009
Increases in General Fund Expenditures
The following are some of the notable increases in the General Fund over $50,000:
• Increase of $4.1 million in transfers out for the construction of the new Station
32 Fire Station and traffic signal.
• Increase of $212,000 in Police Officers Salaries and Fringe Benefits.
• Increase of $137,000 in Fire Department Salaries and fringe Benefits.
• Increase in Bob Hope Classic Police costs of $105,000.
• Increase in Police Department Mileage expenditures of $1 13,000.
• Increase of $95,000 for the contract service agreement to operate the La
Quinta Library.
• Increase of $50,000 in liability and earthquake insurance for La Quinta Library.
• Increase in JAG Grant Expenditures of $69,000 (offset by grant revenues).
Personnel
The following changes for Fiscal Year 2009/2010 are being recommended to the
Authorized Positions list as detailed in Section H are as follows:
• Four (4) positions are being recommended for deletion from the City authorized
positions listing bringing the City-wide total from 105 in Fiscal Year 2008/2009
to 101 in Fiscal Year 2009/2010.
• Community Service Department — Museum Manager
Planning Department — Assistant Planner
Public Works Department — Secretary
Public Works Department — Traffic Engineer
• With the deletion of the Traffic Engineer, staff is proposing elimination of the
Traffic Division and the employees and activities be transferred to the
Engineering Services Division.
• The title of the Personnel/Risk Manager has been renamed to Human
Resources/Risk Manager to be more in -line with the position's responsibilities
and industry practice.
• A transfer of the Office Assistant in Planning Department Administration
Division to the City Manager Development Services Division (50%) Management
Services Division (50%).
010
Police and Fire Department Budget Discussions
Police Services — the overall budget for Police Services has increased by $364,000.
This represents the largest service level cost in the proposed budget. Police Services
represents 27.7% of total General Fund expenditures for Fiscal Year 2009/2010 as
compared with 26.8% of the Fiscal Year 2008/2009 budget.
Last year, the Police budget grew by six positions: four patrol deputies, one
Community Service Officer and one dedicated Lieutenant, which was a $1.26 million
increase in the Fiscal Year 2008/2009 Budget over the Fiscal Year 2007/2008 Budget.
This year there is no increase in Police staff being proposed. Since the Indian Gaming
Grant was not renewed for Fiscal year 2009/2010, staff is proposing the reduction of
one grant funded motor officer which is estimated to occur at mid -year when the
Indian Gaming Grant funds are gone. The original Police Budget had the motor officer
funded for the entire year or $222,000, which has resulted in a reduction of $102,000
from the Police budget to a revised amount of $120,000. In addition, special
enforcement funds were originally requested for $262,500 for Fiscal Year 2009/2010,
which was a $12,500 increase from the $250,000 Fiscal Year 2008/2009 Budget.
The City Manager has recommended a reduction of $10,000 to this line item for an
increase of $2,500 over the prior year's budget.
The largest factor for the aforementioned increase of $346,000 is $212,000 in rate
increases for labor costs for the same level of service in Fiscal Year 2009/2010 as
Fiscal Year 2008/2009. This increase has occurred based upon contract negotiations
with the County and its employee bargaining units. Also included within the Police
Department proposal is $105,000 for Bob Hope Classic costs for public safety,
$70,000 for rent expenses for the Highway 1 1 1 Police sub -station, $69,000 in Justice
Assistance Grant (JAG) funds, which are offset by Federal funds, an increase of
$112,000 in estimated mileage costs, and a reduction of $227,000 for capital costs
for the Highway 1 1 1 Business District Police Office.
Fire Services — the overall budget for Fire Services has increased by $15,000 to a total
of $4,985,910 for Fiscal Year 2009/10. This represents the third largest service level
in the proposed budget. Fire Services represents 11.2% of total General Fund
expenditures for Fiscal Year 2009/2010 as compared with 1 1 .1 % for Fiscal Year
2008/2009. The primary factor for the increase is an increase of $75,000 in the
County Fire Contract, which is offset by a $60,000 decrease in equipment from the
prior year. No change in Fire Services personnel is being recommended. Revenues for
these services have come from the Fire Structural Tax and Property Tax increment
from Project Area 1 and 2, which should exceed appropriations and continue to result
in a surplus.
Green and Sustainable Programs
Included in the Fiscal Year 2009/2010 budget is a summary of City-wide green and
sustainable environmental goals.
Key green environmental programs include:
• Manage the Green and Sustainable La Quinta Program, which is directed toward
reducing energy consumption and conservation of resources;
• Continue to partner with Coachella Valley Water District, Imperial Irrigation
District, and the Gas Company to implement environmentally efficient programs
that reduce greenhouse gas emissions;
• Complete energy audits and implement conservation enhancements for City
buildings;
• Commence major update to City's General Plan that includes greenhouse gas
and additional "green" programs and policies;
• Implement LEED, water conservation and other green/environmental programs
for the SilverRock Resort clubhouse, golf courses, and related infrastructures;
• Install smart irrigation controllers at all City buildings; implement and monitor
the City of La Quinta and Coachella Valley Water District Cooperative Landscape
Water Management Program; and
• Implement and monitor the City of La Quinta and Imperial Irrigation District
Energy Reduction Program.
Also included in the budget is a listing of department specific green and environmental
projects totaling $590,282. Major projects include: Corporation Yard CNG fueling
station ($197,000), turf replacement at City Hall and Fire Station 73 ($80,000 and
$75,000, respectfully) and Cove Home Landscape and Irrigation Redesign ($40,000).
In addition, staff is recommending continuing our cooperate efforts with CVWD on
landscape conversion ($25,000) Publicity ($5,000) and Irrigation Control ($15,000)
programs.
Community Service Projects
The following table lists Community Service items exceeding $5,000 as contained in
the Preliminary Budget:
Chamber of Commerce
La Quinta Arts Foundation
Boys & Girls Club - Facility Use (1)
YMCA Pool Contract
Grant Contingency
Community Special Events
Date Festival
Coachella Valley Economic Partnership
Jacqueline Cochran Regional Airport ( Airshow and dues)
(1) $30,000 from Community Development Block Grant
r• r
130,000
145,800
70,000
32,000
100,000
9,000
5,000
12,000
15,000
Overall, the City's General Fund Budget is a positive story. As identified on page C-1
of the Preliminary Budget, this year's budget is currently balanced and contains a
surplus of $25,309. Some of the significant items or changes contained in the
Preliminary Budget from Fiscal Year 2008/2009, which total ($5,073,060), are listed
in Attachment 1.
Other Funding Requests — La Quinta Chamber of Commerce
The City received a request from the La Quinta Chamber of Commerce for Fiscal Year
2009/2010 totaling $196,000. The preliminary budget for Fiscal Year 2009/2010 has
$130,000 funding budgeted for the La Quinta Chamber of Commerce, which was the
amount included in the Fiscal Year 2008/2009 budget. In the past, the City Council
has considered these funding requests at this time or referred, as deemed appropriate,
the request(s) to the grant process. Attachment 2 lists Fiscal Year 2008/2009
Grants/Contingency/Contracts/Other activities funded by the City and Attachment 3
lists the Chamber of Commerce request.
State Budget Impacts
The Fiscal Year 2009/2010 budget does not contain any State mandated shifts, which
have resulted in lost revenues to the City and Redevelopment Agency in the past.
013
Five -Year Resource Allocation Plan
City staff is currently completing the Five -Year Resource Allocation Plan (RAP)-. This
five-year plan forecasts the operating expenditures and the anticipated revenues to pay
for these expenditures. Staff will incorporate any changes between the Preliminary
Budget and the final budget into the Five -Year Resource Allocation Plan which is
scheduled for presentation at the July 7, 2009 City Council meeting.
Summary
This memorandum is intended only as a summary of the issues and details of the
budget. We look forward to these discussions with the City Council at the June 9,
2009 City Council special meeting. The City staff will be prepared with
recommendations, and requests to report on, methods/suggestions to balance the
operating budget.
FINDINGS AND ALTERNATIVES:
City staff is requesting:
1) Review and comment on the 2009/2010 Fiscal Year Budget and provide
direction regarding any proposed changes to the document; and
2) Approval of the 2009/2010 Fiscal Year Preliminary Budget as amended at the
June 9, 2009, City Council Special Meeting. (Any approved changes by the
City Council to be incorporated into the Final Budget for adoption on July 7,
2009.)
3 4Reectfully submitted,
MPi►-
John M. alconer, Finance Director
Attachments:.
Approved for submissii�onnb%b �:
Thomas P. Genovese, City Manager
1. Changes between Fiscal Year 2009/2010 & 2008/2009
General Fund Expenditures
2 Grants/Contingency/Contracts/Other & Dept Requests
3. Other Funding Requests - La Quinta Chamber of Commerce
4. Staff Outline
5. Major Highlights
6. Preliminary Budget - two documents
014
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021
ATTACHMENT 2
City of Le Quints
Granls/Contingency/COnbecb/AB939 Requesta/Olher 8 Dept Requests
FY 09110 Through
01-Jun.D9
Foote
161
(3)
Actual
Budgeted
FY OW9
Budgeted
Requests
Council
Category
FYO8N9
E nditures
Committetl
FV 09/10
FY09/10
Consideration
Grants
n
Soap Box Derby
4,400
1,651
2,749
4,400Subtotal
4,400
0
0
4,400
1,651
2,749
Contingency
ACT for MS
2,000
2,0g0
4000
-
Alzheimees Association
2,000
2,000
2,000
Boys & Girfs dub of Coachella Valley -Le Quints Unit
5,000
5,000
5,000
Community Blood Bank
5,000
5,000
5,000
General Paton Center
2,000
2,000
2,000
The Living Desert
5,000
5,000
5,000
Prestige at PGA West
5,000
S,ODO
5,000
American Cancer Society
2,500
2.500
2,500
Coachella Valley Symphony
4,500
4,500
4,500
Ban Franklin Elementary School
1,000
1,000
1,000
CASA for Riverside County, Inc.
1,000
1,000
1,0D0
Desert Cities Pop Warner Footall and Cheer
1,160
1,160
1,160
Eisenhower Medical Center Desert Diabetes Club
1,000
1,D00
1,000
La Duane High School Debate Team
1,000
1,000
1,000
La Quints High School Mods Trial Team
1,000
1,000
1,000
Palm Springs Clutural Center Farmers Market
3,500
3,500
3,500
Soldiers Organized Services (SOS)
5,000
5,000
5,000
Family YMCA of the Desert
6,000
5,000
5,000
Family Sevices of the Desert
2,000
2,000
2,000
I-NeSiresm Foundation
2,000
2,000
2,000
La Quints LongHoms (Youth Baseball)
1,000
1,000
1,000
Fellowship of Christian Athletes (FCA)
5,000
5,000
5,000
Shelter from the Storm
5,000
5,000
5,000
Tools for Tomorrow
5,000
5,000
5,000
Carer training Institute
3,780
3,780
3,780
La Quints Entertainment B Cultural Organiza0on -
2,500
2,500
2,500
Somptomist International
4,050
4,050
4,050
La Dumb, High School WinterGusm
2,000
2,000
2,000
College of the Desert Foundation
1,000
1,000
1,000
Gems of the DesertlCity of Hope
1,000
1,000
1,000
La Quinta Rugby Club
1,000
1,000
1,000
Visiting Nurse Association of the Inland Counties
1,D00
1,000
1,000
Virginia Waring Intonation Plano Competition
1,000
1,000
1,000
The National League of American Pen Woman
1,000
1,000
1,000
Desert Cancer Foundation
1,000
1,000
1,000
Unassi nee
8,010
8,010
8,010
10D,D00
100,000
0
Subtotal
100,000
91,990
0
Contracts
Chamber of Commerce
130,000
97,500
32,500
130,000
130,000
66,000
Bob Hope Chrysler Classic
100,000
100,000
100,000
100,000
Community Special Events
12,9D0
7,830
5,070
12,900
9,000
Boys 8 Girls Club - Facility Use
70,000
51,985
18,015
70,000
70,000
YMCA Fritz Bums Pool Contract
38,000
24,289
13,711
38,000
32,000
Desert Resorts Convention Visitors Authority
641.250
645,176
(62.499)
582,677
142,500
Marketing Services
570,000
388,291
181,709
570,WO
550,WO
Desert R Tonal Resorts AirportAuthori
15,000
1.577,150
15,000
1,330.071
188,SW
15,000
1,518577
15,000
1,048,500
6Q000
0
Subtotal
Department/Other Requests
FIND Food Bank
250,000
0
250,000
250.000
CSUSB Palm Desert Campus
250,0W
250,000
250, 000
250,000
500,000
Subtotal
500.000
250,000
0
0
0
Written requests
La Quints Arts Foundation -Arts Festival
1D0,000
100,000
100.000
100,000
La Quints Arts Foundation - Facility Rent
20,8D0
20,800
20,800
20,800
La Quints Arts Foundation - Other Events
25,000
25,000
25,000
25,000
Riverside County Date Festival
5,000
5,000
5,000
5,000
Coachella Valley Economic Partnership
12,000
12,000
12,000
12,000
Subtotal
162,800
162,000
0
150,800
162,800
0
0
Total E2,344,350 57,838,612 5447,265 E2,273,777 57,316,700 888,000 SO
Note 1 - Gram represents reduction in facility fees
Note 2 - $5,000 allocated for the Air Show and $10,000 allocated for membership
Note 3 -Amount committed of $20.800 represents rent of City facilities during the festival
022
ATTACHMENT 3
78-275 Cane Tampico #B • La Quinta CA 92253
To: Tom Genovese, City Manager, City of La Quinta
Phone: (760)564-3199•Fax: (760)564-3111
May 18, 2009
Cc: Scott Brooks, Chair of the Board, La Quinta Chamber of Commerce
From: David S. Archer, President/CEO, La Quinta Chamber of Commerce
Re: 2009-2010 City -Chamber
Contract for Services Proposal
Thank you for the opportunity to submit a proposal to continue to partner with the
City of La Quints for the following services:
Items Discussed Below:
❑ Contract for Services Increase Analysis
❑ GEM Production
❑ Member/Business Economic Development
❑ Village Sign Renovation
❑ Key Statistics
❑ Contract for Services
1. Business Retention and Promotion
2. The GEM Community Newsletter
3. The Visitor's Center
4. Annual Financial Review
❑ Attachment "A"
Total Amount: $196,000.00
RECEIVE®
MAY 2 6 2009
CITY OF LA OUINTA
CITY MANAGER'S OFFICE
Our request for City funding for the fiscal year 2009-2010 is $196,000.00, with a
payment schedule reflected as follows:
September 29, 2009 $49,000.00
December 29, 2009 $49,000.00
March 30, 2010 $49,000.00
June 29, 2010 $49,000.00
The Chamber will continue to provide quarterly reports prior to these dates as we
have done in previous terms. We appreciate the opportunity to submit this proposal
and look forward to continuing to provide these services for the City of La Quinta for
the benefit of current and prospective residents and businesses.
The Voice of Business
cuw�usWgchamber. o • w Igchambermm
023
Contract for Services Increase Analysis:
From a historical perspective the Contract for Services was at $170,000 in FY 99-00
reducing down to $155,000 in FY 00-01 and eventually down to $125,000 following
the elimination of the "Main Street" festival and was increased up to the current level
of $130,000 in FY 05-06 to include the annual review/audit.
The increase in the current proposed Contract for Services Agreement for FY 09-10 is
from $130,000 to $196,000 and is broken into three main areas; GEM Production
$26,000, Member/Business Economic Development $25,000, and the Village Sign
Renovation $15,000, will be discussed separately.
GEM Production
As outlined in Attachment A, the GEM Newspaper Production costs have increased
by 74% or $66,000 between 2005 and 2009 due to an increase in volume, postage
rates, printing costs, processing fees, and publishing costs while the Contract amount
has remained constant for the past nine years. In addition, the quality of GEM
continued to improve into the current "magazine" type periodical that could arguably
have replaced LQ Magazine. From a standards perspective most "contracts" have an
escalation clause or a CPI adjustment built in normal adjustments in the economic
conditions.
Member/Business Economic Development
Regarding the $25,000 included for Member/Business Economic Development and
equates to approximately $45.00 per member, the Chamber is implementing a number
of initiatives not currently in effect.
❑ Band of Locals — a discount wrist band (Lance Armstrong) whereby the
"Band Member" (Chamber Member) offers the "Band of Locals" (Consumer)
a discount for the summer months. This will be promoted in the GEM, Social
Networking, and by various other methods.
❑ Chamber outreach to the "Village" area as discussed in the City's Economic
Development Plan, the Chamber has committed to contact every business in
the Village and discuss ways to enhance their business through the Chamber
and or by other means.
❑ The Chamber would like to be more effective in acting as a conduit to the
local business for the City on items such as "Save Our City" campaign as
desired by the California League of Cities and California Redevelopment and
in "Pod Cast" summaries of pertinent business items arising from the City
Council meetings.
Village Sign Renovation
In a continued effort to aid the businesses in and around the "Village" an amount of
$15,000 is being requested to renovate the outdated and weathered "Village Signs"
supported by the Chamber. Presently there are seven signs throughout the Village
and they have become ineffective and confused with the similar Building Industry
signs. It is the intent of the Chamber to have a similar look and feel as the City's
"new" signage program. The amount requested is a quote/place holder from a
Chamber member and we will do an official RFP as we move forward.
024
Key Statistics:
La Quinta Chamber of Commerce
Membership by City
Ae M Apnl 2000
507 Member.
La Quints, Chamber of Commerce
Membership Added by Industry
July On -April 09
12. Memb—
w
p.or wo%s. I...
Norvproflt Count
Monnal Coum a%
a%
Ro.vnenly conm
FlrendaM-1 Eau. Count
as,%
ANomo.r.
2%
x
La Quinta Chamber of Commerce
Memberships Dropped by Industry
July 08 - April 09
258 Member.
n pmlmslomiserviced Counl
1%
R....,.rb C... I
ex
Ifl..l Est—
)%
...Ninny
x
R.ull Count
12%
... "; 025 3
The areas of service to be provided under the proposed Contract for Services are
defined as follows:
1. Business Retention and Promotion
The Chamber surveys its membership on an annual basis and periodically as
appropriate, to determine the most effective means of assisting the business
community in La Quinta. What we found in our latest survey membership wanted the
Chamber to continue to provide both skill enhancement and opportunities from a
networking perspective as its number one response. Being a "resource" came in
second. Additionally, the Chamber recognizes the potential for being a key conduit
for the City to reach the Business community. The following pertains to how we
have and are addressing the members' desires and programs that are in place which
include:
The Education Committee — Our Education Committee continues to support
the existing networking opportunities i.e. The Breakfast Network and The Power
Lunch. Additionally, in the plan are specific skill enhancement activities designed to
enhance the members' basic and advanced skills. Recent programs include a
template for members 30 second "personal commercial" and a lesson on "social
internet marketing" with LinkedIn, Myspace, Youtube and others. We have received
great feedback on our surveys following each event.
Where's Gamby — Our program "Where's Gamby?" that allows our members
the opportunity to apply and baby-sit Gamby free of charge is still a member favorite.
In the monthly GEM, Gamby's location is reveled and over 23,000 readers from our
community are encouraged to visit Gamby. When they ask to see Gamby they
receive a special treat or reward like a free desert or granite coaster. This drives
business to and creates awareness for our participating members.
Member Pot -Luck — The member pot -luck was developed to bring the
members, City staff, and the Chamber together on a periodic basis in a more social
atmosphere for the price of a home cooked "specialty." This allows for the
deepening of relationships and a chance to get to know one another better further
enhancing everyone's business.
Out Bound Call Campaign — Chamber Team members continue to make
five outbound calls to members to reach out and touch the membership, say "hi" and
inquire how the Chamber can assist them. This continues to build our bond without
asking for a raffle prize or notifying them of an outstanding fee.
La Quinta Chamber and City Radio Promotions — The La Quinta Chamber
of Commerce has continues it's radio campaign that is aired on Sis Radio stations in
the valley and promotes upcoming events, highlights the Chamber, and a nuber of
spots are directly promoting the City. Our promotional spots run over 20 times a
week on each of the six local stations and are valued at over $150,000.
026
rd
Annual Rod & Custom Car Show — The Chamber held its Second and Third
Annual events since last year and was a huge success in Village and specifically at
the Frances Hack Park. The Chamber teamed with the Desert Recreation District at
the park and in promoting the Annual Soap Box Derby. Next year anticipates to be
an even greater event as both will work together to ensure an action packed weekend
of "cars." The car show had over 110 cars and 20 vendors and attracted over 3,000
visitors. While it is too early to articulate, the Chamber is working with the Resort on
an even larger event that will be held in either conjunction with or in addition to the
current Car Show.
The 111" Annual Mayor's Cup Golf Challenge — What has turned out to be
one of the Valley's most anticipated golf events is the Annual Mayor's Cup Golf
Challenge. The most recent event was held at SilverRock Resort for the first time and
we had a terrific turnout of approximately 110 players. The John Stanley King Band
was added this year, in addition to "Beat the Pro" with local lady pro Deb Dahmer.
We anticipate this event growing year over year as new ideas are implemented.
The Mayor's Luncheon — Always well attended and very interactive, the
highlights include the City update from the Mayor, networking with the Chamber
Board of Directors, upcoming Chamber events, and an educational speaker.
www.lgchamber.com - Our website draws about 260,000 visits each year.
We offer links to the City, members who participate, and other points of interest in La
Quinta. RFP's have been requested to enhance the Chamber's website and will be
acted upon in the coming months.
Leadership Coachella Valley — For our latest fiscal year the Chamber was
responsible for the administration of Leadership Coachella Valley. The program is
designed to identify, motivate and develop future community leaders and encourages
involvement by providing knowledge and perspective on valley wide needs and
concerns. This allowed the Chamber to reach out to a different cross section of
constituents further enhancing our ability to attract, retain, and act as a resource for
our members.
BizNet 2009 — In an effort to promote and enhance La Quinta businesses the
Chamber decided to move away from the traditional BizNet format and team up with
the City of La Quinta at its Annual Birthday Party and Community Picnic in 2009.
The Chamber was responsible for soliciting local businesses and providing a means to
promote the participating businesses at a more cost effective price than at pervious
BizNet events. Additionally, the businesses were able to gain access to substantially
more locals, over 3,000 in attendance, than they were able to at the tri Chamber
events held at Fantasy Springs.
City Map and Business Directory - The Chamber is in the process of
compiling and completing the current directory for delivery to the residences in late
2009 or early 2010. Two well -produced, distinct publications with extensive
information for residents, the business community and visitors are produced
periodically.
,.... 027
2. The GEM Newsletter
The GEM is only Chamber/City newsletter in the Valley distributed to each
resident, Chamber member, and non -Chamber business in La Quinta every month of
approximately 23,000. Feedback continues to indicate high readership and
informative content. Additionally, the Publications Committee continues to oversee,
enhance, and review the GEM's content and format. New feature articles and content
are being considered to broaden the GEM's appeal. Articles like "How to Play Hole
#1 at SilverRock" and each subsequent hole give readers something to look forward
to for the coming months. Our intent is to keep the GEM fresh with new ideas for the
Committee. As a benefit to new members they are featured in the GEM announcing
their membership to all the readers.
3. The Visitor's Center
The Visitor Center, located within the Chamber office, continues to draw
people down Washington Street from Highway 111. Folks are encouraged to come
visit with us at the Chamber and have a cup of coffee or on occasion have home
baked cookies on Friday. We strive to make the center as user-friendly as possible
with brochure racks and business card racks. We continue to receive well over 5,000
phone calls and approximately 800 visitors per year.
4. Annual Financial Review
The Chamber understands the importance of its fiscal responsibility and is
working constantly to ensure our books are in order. We are in the process of
finalizing the required review and the results will be made available upon completion
which should be in June 2009, prior to our contract effective date of July 1, 2009.
Additionally, we proactively evaluate our processes and procedures to ensure the
Chamber receives fees in a timely manner and payables are filed as appropriate.
5. Additional Items for Consideration
As an ongoing process and in the spirit of information sharing with the City,
the Chamber has several regularly scheduled meetings outlined below. There is a bi-
monthly meeting with the appointed member of the City Council whereby City Staff
and Chamber Team Members discuss key issues affecting the City. Commercial and
residential development, capital improvement projects, Chamber operations/activities,
and Member issues are a few of the topics.
On a quarterly basis the Chamber meets with the "Marketing" Committee that
includes the City Staff, and other local entities like the La Quinta Arts Foundation,
"Old Town" Properties, and Landmark Development to discuss events and marketing
strategies that impact the group.
Over the past year the Chamber has been represented at the preponderance of
City Council meetings and has been an active participant as appropriate. All of the
activities described have helped the Chamber better understand the inter -workings of
the City and given the City a better perspective regarding the Chamber.
028
Conclusion
On behalf of the La Quinta Chamber of Commerce Board of Directors, we
thank you for the opportunity to quote the City of La Quinta on a Contract for
Services in the amount of $196,000.00 for the 2009-2010 year.
We look forward to the continuing to collaborate on making La Quinta the
greatest City and nurturing relationship between the Chamber and the City and
sincerely appreciate your support.
Respectfully,
David S. Archer
President/CEO
La Quinta Chamber of Commerce
Cc: Doug Evans, Assistant City Manager, the City of La Quinta
029
Attachment A
City Contract Expense Analysis
Year
Percent
Year
Percent
2005
2009
Increase
2008
Increase
Number
Residents
16,663
20,784
25%
Businesses
749
1,949
160%
Total
17,412
22,733
31%
20,650
10%
Postage Rate
Residents
$0.128
$0.142
11%
Businesses
$0.238
$0.270
13%
Annual Postage
Residents
$25,594
$46,917
83%
Businesses
$2,146
$6,011
180%
Total
$27,740
$52,928
91%
34,258
54%
Annual
Processing
$13,591
$22,943
69%
19,188
20%
Publishing
$16,500
$23,400 (1)
42%
21,141
11%
Printing
$32,290
$57,349
78%
59,604
-4%
Sub -Total
$62,381
$103,692
66%
$99,933
4%
Total GEM Publication
$90,122
$156,620 a
74%
$134,191
17%
Other Contract Services
Visitor Center
Yes
Yes
Yes
Business Retention
Yes
Yes
Yes
Business Promotion
Yes
Yes
Yes
Review/Audit
$0
$7,000
$7,000
City Contract Amount
$125,000
$130,000
4%
$130,000
Additional Funding Request
Revise Village Signage $15,000
Retention & Promotion $25,000
Sub Total $40,000 b
Total Funding Request Yr 09-10 $196,620 a+b
Note:
(1) In 2005 an outside agency published the GEM.
Currently the Chamber produces the GEM in house.
The amount shown is an allocation of the amount of time spent
on producing the GEM.
030
ATTACHMENT 4
June 9, 2009
Staff Outline for 2009/2010 Preliminary Budget
City Manager - 5 minutes
• Summary of Financial Condition
• Summary of Preliminary Budget.
• Summary of Revenues
1. Expenditures
2. Review Items Listed on Transmittal Letter
Finance Director - 15 minutes
• A-2 - Review of budget process
• A-5 - Review of budget format
• B-1 - Present Organizational Chart
• B-7 - Review of community profile which compares changes in the categories
listed.
• B-3 - Present General Fund Revenue Pie Chart which shows percentages.
Mention that Pages D-1 through D-5 graph major revenue items and we are
prepared to go over them if requested.
• B-4 - Present General Fund Operating Expenditures Pie Chart - not net of
reimbursement. This indicates in what areas the City is directing its efforts.
• B-5 - Present City, RDA, Financing Authority expenditures by component - this
is how each dollar of total expenditures.is broken down.
• C-1 - Review of the Budget Summary by Fund which brings together the
financial activities of all the City, RDA and Financing Authority Funds.
031
• C-5 - Review of reimbursements to the General fund from other funds - other
funds pay for personnel and operating expenditures that are recorded in the
General Fund.
• Section E - Explanation of Department by Department overviews of City
operations.
• H-1 & H-2 - Review of the City capital improvements approved by the Council in
the Five Year Capital Improvement Plan.
Question & Answer Period
032
All AGHNILN 1 D
City of La Quinta
FY 2009/2010 - Major Highlights
Staff Resources:
Reduced Funding for one (1) Grant funded Motor Officer
Reduced Funding for an Assistant Planner
Reduced Funding for a Museum Manager
Reduced Funding for a Transportation Engineer
Reduced Funding for a Secretary in the Public Works•Department
Capital Spending -$
Major Projects -
Washington St Apts Rehabilitation
SilverRock Canal
Jefferson Street Parkway Landscaping (Vista Grande to Westward Ho)
Dune Palms Rd Street Improvements ,
Highway 111 Median Landscape Improvements
REVENUES
All Funds Anticipated Fund Sources
Three Major Fund revenues:
General Fund
RDA PA#1 Debt Service 1
RDA PA#1 Debt Service 2
General Fund Anticipated Funding Sources (A)
Major Sources of General Fund Revenues
Sales
Intergovernmental
Hotel Room Tax
EXPENDITURES
All Funds Anticipated Uses
Three Major Fund Expenditures:
Capital Projects
RDA PA 1 Debt Service Fund
RDA PA 2 Debt Service Fund
OTHER
Green & Sustainable Environmental Goals
.General Fund Anticipated Expenditures (B)
Surplus/(Deficit) (A)-(B)
27-May-09
Department
Police
Planning
Community Service
Public Works
Public Works
$ 22,657,3141
$ 7,300,000
$ 6,000,000
$ 2,161,048
$ 1,812,199
$ 1,321,624
$133,618,670 1 1 $148,855,516
$38,930,755'
$39,284,663
'W 378,400'
$46, 178,500
$22,811,800
$
23,490,800
$45,314,597
$45,439,854
19°h 23%
35% 24%
11% 15%
$183,771,9241 1 $174,236,216
$ (353.
$ (2,800,
$ (679,
$ (125,
$23,235,768 $10,186,425 $ 13,049,343
$50,491,815 $51,068874 $ (577,059)
$23,548,858 $23,485:564 $ 63,294
$605,282 $763,200 $ (157,918)
$45,289,288 $ 45,405,202 $ (115,914)
033
T4ht 4 4 Qum&
COUNCIL/RDA MEETING DATE: June 9, 2009
ITEM TITLE: Consideration of Funding for the
Western Coachella Valley Regional Homeless Multi -
Service Center Operations in the City of Palm
Springs
RECOMMENDATION:
As deemed appropriate by City Council.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The County of Riverside is providing an annual contribution of $857,000 through
funding from its two Desert homeless programs leaving an estimated $1,023,805
in operational costs to be funded by the Coachella Valley Association of
Governments (CVAG) jurisdictions (which includes the Ague Caliente Band of
Cahuilla Indians and the cities of Cathedral City, Coachella, Desert Hot Springs,
Indian Wells, Indio, La Quinta, Palm Desert, Palm Springs, and Rancho Mirage).
The annual contribution from each of the jurisdictions is $102,380.50 per year for
a ten-year period. In Fiscal Year 2009-2010, funding for a homeless shelter is
currently not allocated and would need to come from the General Fund Unallocated
Reserves (Account No. 101-0000-290.00-00).
In order to be compliant with the California Debt Limitation contained in the
California Constitution, the City's obligation to make the payments for future fiscal
years must be contingent upon each future City Council's appropriating funds for
said purpose as part of its annual appropriation process.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The need for shelters in the Coachella Valley has been an ongoing concern that has
been voiced by homeless service organizations and the cities of Indio and Palm
Springs for the last five years.
On June 26, 2006, CVAG created a Homeless Task Force that developed the CV -
SOS Program (Coachella Valley Services and Overnight Shelter). This program, still
in existence, uses faith -based organizations across the Coachella Valley, for
overnight shelter. The Homeless Task Force, which was a subcommittee
of CVAG's Human and Community Resources Committee, initiated the creation of a
formal Homelessness Committee to develop a Strategic Plan (Attachment 1) of
homelessness with the first priority being the creation of a Western CV Homeless
Shelter.
On September 28, 2008, the CVAG Executive Committee took action relative to
the funding of the operations of the Western Coachella Valley Regional Homeless
Multi -Service Center. It was moved and seconded to use an "across the board"
method equally dividing the total remaining operations of $1,023,805 by the nine
cities and the Agua Caliente Tribe; with each party taking into consideration the
ability to "write or increase" their contribution; that the individual and equal
contribution be limited "or capped" to the amount determined using the total
estimated operations of a ten (10) year period that is congruent with Riverside
County's Continuum of Care 10 Year Plan to End Homelessness; and that the
Homelessness Committee continue to monitor the Multi -Service Center. At that
Executive Committee meeting the cities of Desert Hot Springs, Indio, and Rancho
Mirage voted no. The Agua Caliente Band of Cahuilla Indians abstained.
In order to help offset the costs to the jurisdictions; CVAG has executed an
agreement with the Regional Access Project (RAP) Foundation in Palm Desert to
serve as CVAG's fiscal consultant who will allow staff to file major grant
applications, which may include a regional application for funding for homeless
shelters through the 2009 American Reinvestment and Recovery Act. As a result,
grant applications have been recently sent to Senator Feinstein's office and well as
other potential funders to seek operational support.
On February 20, 2009, CVAG sent a letter (Attachment 2) to all City Mayors
requesting financial contributions to operate the Western Coachella Valley Regional
Homeless Multi -Service Center. The facility is 47,880 square feet located at
19533 McLane Street in north Palm Springs. The commercial warehouse building
was purchased through a bond issuance using Riverside County Pass -Through
Funds from the Riverside County -Palm Desert Finance Authority for $5 million
dollars and will include approximately $2 million dollars in tenant improvements.
The Center will feature emergency shelter beds for 120 men, women and families;
035
case management services; a full kitchen and dining area to provide three square
meals per day; other core services, such as veteran's assistance; HIV/AIDS;
women's services; job training and education. A "Mental Health Safehaven" for
chronically homeless clients with a diagnosis of mental illness; and a mental health
clinic are also part of the Center. Transportation will be provided to transport
homeless clients to services, e.g., social security, DMV, and job search
opportunities. Transportation pick-up and drop off points will be established to also
transport homeless clients to and from the Center who do not desire emergency
shelter. CVAG plans to hire a subcontractor to provide van service to Sunline
transportation hubs.
The Multi -Services Center (to be formally named the Desert Resource Center) is
scheduled to open January 1, 2010.
On May 5, 2009 the City Council discussed this item and requested that it be
continued to the Fiscal Year 2009-2010 budget meeting scheduled for June 9,
2009. Councilmember Henderson asked if Redevelopment Agency funding could
be used if multiple cities combined agency funds for homeless housing outside of
the City of La Quinta. Rosenow Spevacek Group, Inc. researched this question and
found that use of Redevelopment Agency funding for this type of project was
approved by the 2008 State Assembly and Senate in Bill AB2097 but was vetoed
by the Governor (Attachment 3).
On June 1, 2009 the CVAG Homelessness Committee met with the Executive
Committee to express concerns over the participation levels of cities regarding this
issue. The CVAG Executive Committee voted unanimously to bring this request to
their respective City Councils within the next month (Attachment 4).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the Coachella Valley Association of Governments request for an
annual funding contribution of $102,380.50 for the next ten years,
contingent upon each future City Council's appropriating funds for said
purpose as part of its annual appropriation process, to operate the Western
Coachella Valley Regional Homeless Multi -Service Center in the City of Palm
Springs; or
2. Do not approve the Coachella Valley Association of Governments request for
an annual funding contribution of $102,380.50 for the next ten years to
operate the Western Coachella Valley Regional Homeless Multi -Service
Center in the City of Palm Springs; or
3. Provide staff with alternative direction.
036
3
Respectfully submitted,
_ - .
Nl
Edie Hylton
Community Services Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Strategic Plan
2. Letter dated February 20, 2009
3. Letter from Rosenow Spevacek Group, Inc.
4. June 2, 2009 CVAG Letter
037
ATTACHMENT 1
COACHELLA VALLEY ASSOCIATION
OF GOVERNMENTS' (CVAG)
HOMELESSNESS COMMITTEE
a'O Go�Do
STRATEGIC PLAN to END HOMELESSNESS ty�`J� p•
July 2007 through July 2010
Summary:
During the spring of 2007 CVAG's Homelessness Committee (see Appendix A)
embarked on a series of planning and resource exploration initiatives. The
Committee made the strategic decision to coordinate valleywide planning efforts
for homelessness under the broader recommendations developed as part of the
County of Riverside's 10 Year Plan to End Homelessness (see Appendix B).
Initially, two phases for the strategic planning process have been established.
The first phase focuses on the development of two (2) Multi -Service Centers
(MSC). Cook Street was determined to be the geographic east/west boundary to
serve as a context for sharing the burden of serving Valley homeless. One MSC
will be developed east of Cook Street to serve the eastern Coachella Valley
jurisdictions and the other MSC will be located west of Cook Street for service to
the western Coachella Valley.
Th-emiss:iian.of-thelno_ 48r,"llbe_ to pro_v_ide-cQW ehensive_support seNices
to promote progress towards permanent housing and self-sufficiency. Both
MSC's will be designed to provide one -stop access to resources for individuals
and families experiencing, homelessness or are at -risk of homelessness. Awide
array of supportive services are envisioned including but not limited to basic
amenities such as showering/personal care and laundry, to street outreach,
transportation, childcare, medical care, mental health services, integrated case
management, food and housing.
The Homelessness Committee is currently supported by four subcommittees that
have been established to work on the objectives detailed under each of this
Plan's four Strategic Goals. These subcommittees are: Site Planning; Program
Planning; Finance; and, Public Relations.
- CVAG Homelessness Committee 36 Month Plan
Phase Two of the planning will commence at such time. that the activities in the.
first phase have moved towards implementation: Phase Two will focus on the
recommendations in the County of Riverside's 10 Year Plan to, End
Homelessness that were not addressed during Phase One.
Encapsulated within a thirty-six (36) month timeline, this Plan will be
operationalized in July of 2007 and is scheduled to conclude in July 2010.
The Strategic Plan includes:
4 Strate-gic Goals
92 Ob ectives in support of the goals, and
28 Methods that will achieve the objectives and lead toward goal
attainment
Each goal has been given a timeline for completion and oversight responsibility
has been assigned to CVAG's Homelessness Committee in order to carry out the
work and to evaluate the measure of success associated with each unique
Strategic Goal.
cVAG Homelessness committee 36 Month Plan
`,2�
f
Objedfve(s) Method(s) Timellne for . Responsibility
Completion
ei.i supportme
48. Identify 3-5 sites
4a. September 2007
CVAG
creation/development "
4b. Acquire best
4b. December 2007
Homelessness
of the Western Valley
s)tes(s)
Committee &
Multi -Service Center
4c. Develop MSC
4c. December 2009
Subcommittees
#1.2 Support the
la. Identify 3-5 sites
1a. September 2007
CVAG
creation/development
1b. Acquire best s)te(s)
1b. December 2007
Homelessness
of 225 shelter beds
1c. Develop shelter
ic. June 2010
Committee &
(50% for indhrpcW* end
50%for families)
_
Subcommittees
of 225 units of
transitional housing
060% for NulWuals and
crealiion/development
of 200 units of
permanent
supportive housing
(90%for individoab and
2b. Acquire best
sttes(s)
2c. Develop units
3b. Acquire best
sttes(s)
3c. Develop units
2b. December 2007
2c. June 2010
3b. December 2007
3c. June 2010
subsidies for 200
funding source(s)�
units of permanent
5b. Determine vehicle
5b. June 2009
affordable housing (o to
for implementing and
3 bedroom FWts)
managing subsidy
CVAG Homelessness Committee 36 Month Plan
Homelessness
Committee &
Subcommittees
Homelessness
Committee &
Subcommittees
Homelessness
Committee &
Subcommittees
040
Objectives) I Method(s) I Timellne for I Responsibility
Completion
IrL1 Support the 13a. Identify 3-5 sites 13a. September 2007 I CVAG
creafionldeve)opment 3b. Acquire best sites(s) 3b. December 2007 Homelessness_
of the Western Valley 3c. Develop MSC 3c. December 2008 Committee &
Mufti -Service Center Subcommittees
creatiortldevelopment
1 b. Acquire best site(s)
1b. December 2007
of 100 shelter beds
1c. Develop shelter
1c. June 2010
(60%for hxWlduab and
-
A09G for fam�s).
#2.3 Supportthe
2a.identify 3-5 sites
2a September 2007
creation/development
2b. Acquire best sites(s)
2b. December 2007
of 250 units of _
2c. Develop units
2c: June 2010 .
Homelessness
Committee &
Subcommittees
Homelessness
Committee &
1 CVAG Homelessness Committee 36 Month Plan
.�. , 41
Objectives) I Method(s) I Timeline for I Responsibility
s.i ueiwer awloe array
la. Services providers will be
1a. June 2008
CVAG .
Of supportive services
recruited to provide include:
Homelessness
in each of the two
Committee &
MKS.
• Day to Day Site Mgmt.
Subcommittees
• Intake and
Assessment
• Commercial Meal Prep.
- -
• Child Care
• Laundry
• Showers and Personal
Care
• Mailboxes
• Learning/Resource
Center
_
Physical Health -
• Behavioral Health
• Dental Care
• Mainstream Benefits
Storage Lockers
• Security
• Food Pantry
• Clothing
• Job Training/Day _
-- --
Placement
— I ansportaflon--
--
• Kennels for Pete
• Parking
• Sobering Unit
• Bus stop
• Immigration Services
• Recreation Services
• Cottage Industries
3.L Secure funding to 3a. Secure revenues to fully September 2008 CVAG
support the annual pay for service delivery and Homelessness.
operating costs of each administration of programs for Committee &
of the two MSCs. each of the two MSCs. I Subcommittees
CVAG Homelessness Commales 36 Mordh Plan
n�?
objecave(s) I , Method(s) I rime►ine for
Completion
support for both Hail Meetings
MSCs within the
1b. To develop
1b. May 2008
Coachella Valley.
policies that will
govern the MSCs to
demonstrate
effective oversight
1c. Promote pro-
1c. Immediate and
homeless articles in
On -going
valley newsletters
id. To create CVAG
1d. December2007
website on projects
for public to track
progress
le. Hold
Ile. Immediate and
informational
On -going
workshops for valley
faith -based partners
1f. Encourage
1f. December 2007
broader 211 linkage
marketing campaign
1g. Make
1g. immediate and
presentations to
On -going
valey Chambers of
h 1--. Make e -
Mak
1h. gecember2007
presentations to
valley City Councils
1i. Make
1i. Immediate and On -
presentations to
going
Desert Resorts and
Tourism trade
associations
tj incorporate any
ij Immediate
changes from public
input into the
Strategic Plan
Responsibility
Committee &
Subcommittees
CVAG Homelessness Committee 36 Month Plan
043
Appendix A
CVAG's Homelessness Committee Members
Last Name
First Name
JurlsdletioNAeenev
Tittle -
Subcommittee
VOTING MEMBERS:
Ramos -Watson
Lupo
Indio
Mayor Pro Tern
Public Relations, Chair
Committee Chair
Vasquez -
Chuck
Cathedral City.
Councilmember
Site Planning
_ Committee Wce Chair
Villarreal
Jesse
Coachella
Mayor Pro Tern
- Public Relations
Parks
Yvonne
Desert Hot Springs
Councilmember
Site Planning
- Mullany
Patrick
Indian Wells
Councilmember
Program Planning
Osbome
Lee
La auk" -
Councilmember
None Selected
Benson
Jean
Palm Desert
Mayor Pro Tem
Public Relations
.. Foat
Ginny
Palm Springs
Councilmember
Site Planning, Chair
. Saman
Alan
Rancho Mirage
Counclimember
None Selected
- DeLars
Leticia
County of Riverside
Legislative Assistant
Finance Planning
Riddle
- Burkett
Johnson
Frankle
Darla
Chuck
City of Palen Desert
CV Rescue Mission
-Episcopal Com. Service
Dir. of Social Services
Executive Director
Program Manager
Public Relations
Program Planning, Chair
Program Planning
Bass
Dan
Jewish Family Service
Executive Director
Program Planning
Castorona
Claudia
Martha's Village
Division Director
Program Planning
MCAdara (6107)
Kathy
SareHouse of the Desert
Executive Director
Public Relations
(Merritt)
_ (Caren)
Kramer
is*"
Shelterfrum the Stone
Chief Financial Officer
Finance Planning
McMieheaux
Tahllb
The Well in the Desert
Dir. of Social Services
Site Planning
STAFF SUPPORT:
-
Kerr
Aurora
CVAG
Community Resource Dir.
Finance Planning
- Stewart, PhD
Ron
County of Riverside.
DPSS Admin Manager
Process Facilitator
CVAG 4omelessness Committee 36 Month Plan
in
CVAG's Homelessness Committee Members
Last Name
First Name
STAFF SUPPORT coned!
•
Marquez
Maria
Lundquist, PhD
David
. Hutchinson
Jon
Ramertz
Emilio
White
Jody
Cook
Dole
JurisdicdordAcencv Tme
Subcommittee
County of Riverside
Mental Health Servioe Mgr.
FNance Planning
County of Riverside
Mental Health Reg. Mgt.
Program Planning
County of Riverside
Dep. Dir. Real Estate
Site Planning
County of Riverside
Econ. Development
Finance Planning, Chair
County of Riverside
Staff Analyst
None Selected
Palen Springs
Community Dev. Amin.
Program Planning
CVAG Homelessness Committee 36 Month Plan
0
4F
0
Appendix B
Riverside County's 10-Year Plan to
End to Homelessness
(draft and not yet adopted by the County Board of Supervisors)
The First Five Years of Implementation (2007-2012)
Area of Core
Focus
Recommendations
Target Date
for
Completion
Preventing New
1. New Prevention Strategies (including
2007-2012
Homelessness
Multi -Service Centers
2. Diiis;cha a Planning Coordination
2007-2q0y12
y�.SxTi' ;e Ci -Yr
{{Y6.-. �1�1 �1� ��Nie}u �{S�F..x.~� 'l i"t �
.:"� �rv'4�. StF��•�A�i. ::
Ending Chronic
3. Street Outreach Teams (1+ in each
2007-2012
and Episodic
Su eivisorial District
Homelessness
4. Shelter Bed Creation (150 beds
2007-2012
County -wide)
5. Transitional Bed Creation (225,beds
2007-2012
County -wide) .
6. Perm. Supportive Housing Creation
2007-2012
500 beds County -wide)
7. Permanent Affordable Housing
2007-2012
8. Provider Participation in HMIS (all.
2007-2008
HUD funded beds firstpriority)
9. Mainstream Resources — Benefit
2007-2009
Application Streamlining (County)
Creating
10. Housing Trust Fund Creation
2007-2008
Resources to
1 Unclusionary Housing Policy Adoption
2007-2010
Combat
Homelessness
(County -wide and Locally)
CVAG Homelessness Committee 36 Month Plan
040
Appendix C
Notes on Site Selection and Capital Development
• East and West MSCs & housing products (shelter, transitional and
permanent supportive housing) may be on one large site or divided up and
scattered.
• If on one site- site should be 10 acres or more.
• Ideal zoning includes commercial, high density, mixed use.
• Sites must be appropriately located to community amenities in order to
score points for funding applications (e.g. markets, transportation,
libraries, employment, etc.).
• County unincorporated land would be preferable.
• First priority to be the development of the Western MSC.
I MSCs may require 16,000 square feet of usable space and require ample
on -site parking for customers and staff.
047
CVAG ATTACHMENT 2
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Blythe • Cathedral City • Coachella • Desert Hot Springs • Indian Wells • Indio • Le Quints • Palm Desert • Palm Springs • Rancho Mirage
County of Riverside Agua Caliente Band of Cahuilla Indians • Cabazon Band of Mission Indians • Torres Martinez Desert Cahuilla Indians
February 20, 2009
The Honorable Don Adolph, Mayor
City of La Quinta'
78-495 Calle Tampico
La Quinta, California 92247
RE: Contribution to Operations of Western Coachella Valley Regional Homeless Multi -
Service Center
Dear Mayor Adolph:
At their meeting of September 28`h, the CVAG Executive Committee took action relative to the
funding of the operations of the Western Coachella Valley Regional Homeless Multi -Service Center
(MSC).
Two funding formula recommendations were considered: (See attached staff report dated September 29,
2008).
1) One from the CVAG Technical Advisory Committee which recommended Option 2A using
employment, population and standardized credit as criteria to determine each jurisdiction's
contribution.
2) The other recommendation came from the Homelessness Committeewhich recommended
an "across the board" method equally dividing the total remaining operations of $1,023,805
by the nine cities and the Agua Caliente Band of Cahuilla Indians; with each party taking
into consideration the ability to "write or raise" their contribution. The amount therefore is
$102,380.50.
Minutes from the September 291h Executive Committee meeting are as follows:
"It was moved by Mayor Pougnet and seconded by Mayor DeRosa to use an
"across the board" method equally dividing the total remaining operations of
$1,023,805 by the nine cities and the Agua Caliente Tribe; with each party taking
into consideration the ability to "write or raise" their contribution; that the individual
and equal contribution be limited "or capped" to the amount determined using the
total estimated operations of Phase 1 for a ten (10) year period that is congruent
with Riverside County's Continuum of Care 10 Year Plan to End Homelessness;
and that the Homelessness Committee continue to monitor the Multi -Service
Center'
There were three cities that voted no: Desert Hot Springs, Indio and Rancho Mirage. The
Agua Caliente Band of Cahuilla Indians abstained.
048
73-710 Fred Waring Drive, Suite 200 • Palm Desert, CA 92260 • (760) 346-1127 • FAX (760) 340-5949
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Letter to Mayor Don Adolph Page 2 of 2 Pages
February 20, 2009
In follow-up to that action and in consideration of your jurisdiction's preparation of its
budget for fiscal year 2009-10, we ask that your City Council agendize this item to determine
your jurisdiction's financial participation in the operations of the MSC.
At the September 2008 meeting, discussion also ensued relative to the ability of one or more cities
to contribute their fair share while one or more cities may be able to contribute over and above the
$102,385 annual operations amount. As the County begins tenant improvements to the MSC, it
is critical that we know how much funding will be available for the operations of this facility. CVAG
recently released a Request for Proposals for an operator or operators of the three main
components of the shelter: food, transportation, and shelter. Initial indications are that the
estimated $1,023,805 that is needed for the complete operations is not far from what the actual
costs will be.
In order to help offset the costs to the jurisdictions, CVAG staff is moving forward with execution
of an agreement with the Regional Access Project (RAP) Foundation in Palm Desert to serve as
CVAG's fiscal sponsor which will allow staff to file major grant applications.
Also, a second federal appropriations application was recently sent to Senator Feinstein's Office
requesting funds for operations.
The Multi -Services Center (to be formally named the Desert Resource Center) will be ready to
open beginning January 1, 2010. We hope to have the operator(s) of the MSC in place by May or
June.
Staff is available to attend your City Council meeting to provide additional information relative to
your consideration to participate in the MSC (Desert Resource Center). Feel free to contact me
or Aurora Wilson at 346-1127 for further information. I look forward to hearing from you soon.
Interim Executivia Director
:attachment
cc: The Honorable Kristy Franklin, Councilmember and
Homelessness Committee Member
Tom Genovese, City Manager
049
September 29, 2008
COACHELLA VALLEY ASSOCIATION of
DATE:
TO:
FROM:
RE:
GO.V6KIRNMENTS
0op"b repo a
8Wn 41,
appeal r oes"Cledna Ivec011 Shea. thl t
a 10 rea'�o� betthe . !Jh n
Aer1o� �tf Qair-lcloi
EXECUTIVE COMMITTEE, TECHNICAL ADVISORY COMMITTEE AND
HOMELESSNESS COMMITTEE
Aurora Wilson, Director
Department of Community Resources
Funding Formula Recommendations for the Western Coachella Valley
Homeless Multi -Service Center
STAFF RECOMMENDED MOTION: That the Executive Committee consider the two
recommended Technical Advisory Committee and Homelessness Committee funding
formula options listed below and determine which formula will be used for the funding of the
.operations of Phase I of the Western Coachella Valley Multiservice Center (MSC).
Technical Advisory Committee: The funding formula presented as Option 2A using
employment, population and standardized credit. (9112108).
Homelessness Committee: That an alternative formula beconsidered
of using an "across the
805 by the nine
board" method equally dividing the total remaining
oper atiointo consideration the ability to
cities and the Agua Caliente Tribe; with each party t
"write or raise" their contribution . The TAC should also be prepared to formally discuss
what they are able to commit for fiscal year 2009-10 (9/17108).
BACKGROUND: The joint meeting of the Executive, Technical Advisory, and Homelessness
Committees as approved on June 2nd by the Executive Committee at the request of the
Homelessness Committee to take action on funding of the Phase 1 of the Western Coachella Valley
Homeless Multi -Services Center (MSC).
Phase I includes up to 150 emergency shelter beds (which includes a temporary expansion for the
hot/cold weather shelter), a full service kitchen, dining room, and an Access Center as well as the
County's SafeHaven Program and its accompanying full service partnership clinic. The total
estimated cost of operations for Phase I is $1,880,584. The County (pending Board ofsupervisors
homeless
is providing an annual contribution of $857,000 through funding from its two Desert homeless
programs (the gram nal costs S be Program and
b the ig CVAGI ur anor) leaving an estimated 81 OZy 3 805 in
ACTION BY THE TAC (7/11/08 & 9/121081: In preparation for this joint meeting, the Technical
Advisory Committee (TAC) held two workshops: July 11"' and September 12th; to discuss and
recommend a funding option.
roposed CVAG membership funding formula
(ut sthe ing ass essed valuation and population) and repcommended that CVAG Staff create additional
formulas as options. TAC jobsiunemployment rates; and credit for cities with emergen following factors s�
that the shelterswithin and adjacent to their
ITEM 9AC
050
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Executive, Technical Advisory & Homelessness Committees Page 2 of 3 Pages
September 29, 2008
jurisdictions. (For credit explanation, see Attachment 1.)
At the September 12`^ TAC Workshop, a total of six (6) formulas were presented: three basic
formulas with three variations.
Following a lengthy discussion, Option 2A was selected by the- TAC. Option 2A uses
employment, population and standardized credit to determine the contribution (See Attachment 2).
The nine Coachella Valley cities, the County and the Agua Caliente Tribe were present. Three cities
voted no: Indio, Desert Hot Springs and Cathedral City. With regards to their no vote, several
issues surfaced:
1) Indio: Although the credit was created by TAC to address the burdens to cities such as Indio
with more than 100 emergency shelter beds, the 25% credit was insufficient;
2) Desert Hot Springs: Parolees in the cit/s boundaries remain a high priority and need to be
addressed first before considering the homeless issues;
3) Cathedral City: The use of the credit creates a benefit for the City of Palm Springs but does
not apply to Cathedral City forcing their contribution to be the highest
ACTION BY THE HOMELESSNESS COMMITTEE (91171081
At the September 17th Homelessness Committee meeting, staff presented an overview of the
presentation made to the TAC on September 12th, the discussion and concerns expressed by TAC
members and the recommendation for Option 2A with a no vote from the three cities.
The following are major discussion points brought up by the Homelessness Committee:
Concern was expressed that buy -in and ownership of the homeless issue by each
community and their residents is critical to the success of the MSC. Homelessness is not
a county problem, it is a valleywide problem that all cities should accept. Members added
that fundraising is an important component that cities should consider in order to diminish
their contribution. Cities should not have to bear the entire burden.
No matter the amount of the contribution, given the current. economy, there may be a
jurisdiction that may be able to provide a portion of their contribution or does not have the
ability to pay any amount of their contribution.
An ability for each jurisdiction to "write or raise" their contribution was also encouraged to
help offset those jurisdictions that cannot provide the equal contribution.
The fairness of the "credit' allowance in option 2A recommended by the TAC.
The Committee recommended motion passed with the cities of Desert Hot Springs, Palm Desert
and Rancho Mirage voting no. The cities of Coachella and La Quinta were not present.
Attachment 3 shows the TAC recommendation of Option 2A and the Homelessness Committee's
recommendation of equal contributions. (See Attachment 3).
10
051
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Executive, Technical Advisory & Homelessness Committees Page 3 of 3 Pages
September 29, 2008
OTHER ITEMS:
The County's participation in the formula as recommended by TAC and as recommended
by the Homelessness Committee:
The County s contribution to the Western Coachella Valley MSC includes:
1. As of September 12'h, the County is now the legal owner of the McClane Building
funding the $4.9 million purchase through a bond issuance;
2. The County will fund Phase 1 of the tenant improvements, approximately $1 million;
3. Provide an annual operational contribution of approximately $857,000 through funding
from its two (2) current homeless programs in the Desert: the SOS Program and
Nightengale Manor (pending the Board of Supervisors approval for fiscal year 2009-10)
Given the County's substantial pledge (in operations and their capital expenses for the building
and tenant improvements), they will not consider any additional operational contribution.
The County has also expressed a willingness to explore concerns expressed at the TAC relative
to eastern Coachella Valley cities contributions and support of homeless services in the eastern
Coachella Valley and redirecting those funds to the Western Coachella Valley MSC.
Participation by Tribal Members:
Staff have been unable to identify a fair way to directly assess the Tribes in this formula without
duplicating counts of employment, population or assessed valuation. Therefore, in accordance with
past action, the Tribes will be asked to participate in the amount equal to the lowest jurisdiction.
This is the current practice for their CVAG membership. The contribution will vary based upon
which formula is chosen.
To date, only the Agua Caliente Band of Cahuilla Indians has participated in discussions regarding
this funding formula. A request to consider financial participation will be sent to the three Tribal
members. Due to their past participation and ability to pay, of the three tribes, only the Agua
Caliente Band of Cahuilla Indians has the financial capability to consider a contribution.
Funding Sources:
Sources of funding for cities to use for their contribution to the operational costs include: 1)
amendment of RDA pass through agreements, 2) CDBG funds and 3) general fund or Special
Assistance funds and 4) Coachella Valley Tourism Business Improvement District (BID).
Other.Funding Sources:
Staff continues to look at other funding sources from state and federal sources, as well as private
foundations. A Request for Proposals (RFP) has been issued for a "fiscal sponsor" or 501(c)(3) to
be selectad by CVAG. This fiscal sponsor will accept grant funding on behalf of CVAG to be used
for homeless services relative to the Homelessness Strategic Plan.
:Attachments
11 052
ATTACHMENT 1
STANDARDIZED CREDIT FORMULA
FORMULA OPTIONS 1A, 22A 3A
At the July 11'" Technical Advisory Committee meeting, it was recommended that a credit of 25% be
awarded to jurisdictions bearing the greatest burden from the Emergency Shelters with 100-250 beds
throughout the Coachella Valley. NOTE: Emergency Shelter Beds are defined by the U.S.
Department of Housing and Urban Development as: ,any facility with overnight sleeping
accommodations, the primary purpose of which is to provide temporary shelter for the homeless in
general or for specific populations of homeless persons. The length of stay can range from one
night up to as much as three months. "
According to the city managers, the premise for awarding this credit is that jurisdictions that have
emergency shelter beds within or adjacent to their boundaries have/will have significant strain or
burden on their resources, including police, fire and emergency services, etc. As this cost cannot be
fully determined, a standardized format or standardized credit formula is being used to award credit.
It was also discussed that a portion of the 25% credit be awarded based on a jurisdiction's proximity
to shelters. Therefore, those jurisdictions whose boundary lines or spheres of influence are adjacent
(less than 1 mile) from a shelter with emergency shelter beds will receive a 12.5% credit.
The credit baseline is assessed upon the jurisdiction that currently has the presumed maximum
amount of burden: the City of Indio. Indio has 100 Emergency Shelter beds located within its
boundaries through Martha's Village and 80 other beds adiacent to their city through the Coachella
Valley Rescue Mission. Therefore, given the presumption that Indio has the greatest burden; the
remaining member jurisdictions will be assessed within a formula based on Indio's assessment.
TWO TYPES OF CREDIT:
1. CREDIT FOR JURISDICTIONS WITH 100 — 250 EMERGENCY BEDS WITHIN A
JURISDICTION = 25%
a. All cities with 100-250 shelter beds within their jurisdictions will receive a
predetermined amount based on 25% of Indio's assessment.
b. FOR EXAMPLE: if the City of Indio is to be assessed $100,000, their credited amount
would be $25,000; other jurisdictions with 100 — 250 emergency beds within their
individual jurisdiction will receive the same amount of credit and no more.
c. The following jurisdictions eligible for a 25% Credit:
i. The City of Indio for 100 Emergency beds at Martha's Village & Kitchen
ii. The City of Palm Springs for 150 planned Emergency beds at the Western
Regional Homeless MSC.
2. CREDIT FOR JURISDICTIONS WITH 100 — 250 EMERGENCY SHELTER BEDS
ADJACENT TO THEIR BOUNDARIES = 12.5%
a. All cities with 100-250 shelter beds adjacent to their jurisdiction or sphere of influence
boundaries will receive a predetermined amount based on 12.5% of Indio's
assessment. (Adjacent = less than 1 mile from jurisdiction/sphere of influence
boundaries).
b. FOR EXAMPLE, if the City of Indio is to be assessed $100,000, the adjacent
jurisdictions will receive 12.5% of Indio's assessment, or a $12,500 credit.
c. The following jurisdictions eligible for a 12.5% Credit:
i. The City of Coachella for 100 Emergency Beds at Martha's Village & Kitchen;
.75 miles from City limits
ii. The City of Desert Hot Springs for 150 Planned Emergency beds at the
Western Regional Multi -Service Center in Palm Springs; .4 miles from the
city's Sphere of Influence Boundaries
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14
055
ATTACHMENT 3
PRSG
INTELLIGENT COMMUNITY DEVELOPMENT
ROSENOW SPEVACEK GROUP INC.
T 714 541 4585
309 WEST 4TH STREET
F 714 5411175
SANTA ANA. CALIFORNIA
E INFO@WEBRSG.COM
92701-4502
W EBRSG.COM
Via Electronic Mail
Date: May 21, 2009
TO: Doug Evans, Assistant City Manager
LA QUINTA REDEVELOPMENT AGENCY
FROM: Frank Spevacek
SUBJECT: USE OF LOW AND MODERATE INCOME HOUSING FUNDS ON
HOMELESS UNITS OUTSIDE OF THE CITY'S JURISDICTION
In response to Council Member Henderson's comments at the May 5, 2009 City Council
meeting, RSG researched the use of the La Quinta Redevelopment Agency's Low and
Moderate Income Housing Fund revenue ("Housing Funds") to: (1) underwrite the
development of homeless housing outside of the City of La Quinta, and (2) pool Housing
Funds with other Valley redevelopment agencies to develop homeless housing.
The California Redevelopment Law ("Law") allows the expenditure of Housing Funds on
extremely low income households who earn less than 30% of the area median income;
homeless persons fall within this category. In order for the Agency to gain inclusionary
housing credit, it must fund either new construction, substantially rehabilitate existing
dwellings, or purchase very low or low income affordability covenants in existing multi-
family development. Per the Law, these units must be either in one of the Agency's
Project Areas, or within the City's jurisdiction.
When expending Housing Funds, the Agency must make findings that the Housing Fund
expenditures are used to increase, improve, and preserve the community's supply of
affordable housing (§33334.3(c)). The Agency could not make these findings if Housing
Funds were expended outside of the Agency's jurisdictional territory and thus would not
comply with the Law.
In 2008, the State Assembly and Senate approved AB 2097 that permitted Santa Clara
County redevelopment agencies to use redevelopment housing funds for supportive
services for new permanent homeless housing units. This legislation would have
allowed these agencies to use redevelopment funds for support services that are not
currently a permitted expenditure (§33334.2). Governor Schwarzenegger vetoed AB
2097 because he believed the bill would finance supportive services, including staff
salaries and other ongoing costs, rather than new affordable housing development, thus
undermining state and local efforts to increase the affordable housing inventory. Prior to
REDEVELOPMENT PLANNING
REAL ESTATE ECONOMICS
HOUSING
FINANCING
REAL ESTATE ACOUtS1TION
ECONOMIC DEVELOPMENT
GOVERNMENT SERVICES
056
Doug Evans, Assistant City Manger
CITY OF LA QUINTA
June 4, 2009
Page 2
the Governor's veto, the Coachella Valley Association of Governments ("CVAG")
requested Senator Ducheny to author similar legislation that would allow the Coachella
Valley redevelopment agencies to use and/or combine funds for homeless housing
services located outside of their jurisdictions. She elected to not do so because of the
Governor's veto.
We hope that this memo addresses the points raised at the May 5'h meeting. Please do
not hesitate to contact me if you require additional information or additional explanation.
051
06/03/2009 10:42 7603405949 CVAG PAGE 02
ATTACHMENT 4
CVAG =
COACHELLA VALLEY ASSOCIATION of GOVERIMMENTS
Blythe • Cathedral City • Coachella • Desert Hot Springs • Indian Wells • Indio • La Duinte • Palm Desert • Palm Sprinoe • Rancho Mirage
County of Riverside • Aqua Cellenta Band of Cahuilis Indians • Cebazon Band of Mission Indians • Torres Martinez Desert Cahuifl Indians
��M� 1 CC�It�
June 2, 2009 _
jLIN3 2A09
Gh OF iAUUIUTA d
The Honorable Mayor Don Adolph 'I _CTrMAXAGI�_ ( FAX: (760) 777-7101
City of La Quinta Hard Copy to Follow
P.O. Box 1504
La Quinta, California 92253
RE: Contribution for Operations of the Desert Resource Center
Dear Mayor Adolph:
On June 111, the CVAG Executive Committee voted unanimously to request every member agency
to place on one of your June La Quints City Council agendas, participation in the regional
homelessness program.
Specifically, the following question should be addressed:
Will the City of La Quinta commit $102,380 for fiscal year 2009110 to support the
annual operations of the Desert Resource Center?
In the event the City of La Quinta chooses not to contribute $102,380, please identify what, if any,
amount it is willing to contribute.
CVAG staff, specifically Aurora Wilson, can provide background to you or your staff before or at
your city councll's meeting. Your city eouncil's prompt consideration of this request will help CVAG
gauge the level of support for this regional program.
Thank you for your consideration of this program.
Sinpowly.
Kirk
Ti
xecutive Director
cc: Kdsty Franklin, Councilmember and CVAG Homelessness
Committee Member
Tom Genovese, City Manager
.�.: 058
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