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2009 07 14 PCo`�' �co City of La Quinta Planning Commission Agendas are now gy available on the City's Web Page @ www.la-guinta.org GSM OF Tti PLANNING COMMISSION AGENDA A Regular Meeting to be Held at the La Quinta City Hall Council Chamber 78-495 Calle Tampico La Quinta, California JULY 14, 2009 7:00 P.M. **NOTE** ALL ITEMS NOT CONSIDERED BY 11:00 P.M. WILL BE CONTINUED TO THE NEXT REGULAR MEETING Beginning Resolution 2009-018 Beginning Minute Motion 2009-007 CALL TO ORDER A. Pledge of Allegiance B. Roll Call C. Election of Chair and Vice Chair II. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "Request to Speak" form and limit your comments to three minutes. III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR Approval of the Minutes of the Regular Meeting of June 9, 2009. V. PUBLIC HEARINGS: For all Public Hearings on the Agenda, a completed "Request to Speak" form must be filed with the Executive Secretary prior to the start of the Planning Commission consideration of that item. The Chairman will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the Planning Commission before a public hearing, may appear and be heard in support of, or in opposition to, the approval of the project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. A. Item .................. CONDITIONAL USE PERMIT 2009-120 Applicant........... Kent B. Sowell, Dodge City Pre -Owned Vehicle Sales Location............ Located within the La Quinta Auto Centre at the Southeast Corner of Adams Street and Highway 111 (79- 025 Highway 1 1 1) Request ............. Consideration of a Conditional Use Permit to Allow the Operation of a Used Vehicle Sales Facility Action ............... Resolution 2009- B. Item .................. SITE DEVELOPMENT PERMIT 2009-912 Applicant........... Nadador, LLC Location............ 54-500 West Residence Club Drive; East Side of PGA Boulevard, South of Avenue 54 Request ............. Consideration of Architectural and Landscaping Plans for an Approximately 300 Square Foot Guardhouse Action ............... Resolution 2009- VI. BUSINESS ITEM: VII. CORRESPONDENCE AND WRITTEN MATERIAL: Vill. COMMISSIONER ITEMS: A. Report on City Council meetings of June 16, and July 7, 2009. B. Commissioner Quill is scheduled to attend the July 21, 2009, City Council meeting. IX. DIRECTOR ITEMS: X. ADJOURNMENT: This meeting of the Planning Commission will be adjourned to a Regular Meeting to be held on July 28, 2009, at 7:00 p.m. DECLARATION OF POSTING I, Carolyn Walker, Executive Secretary of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Planning Commission meeting of Tuesday, July 14, 2009 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and the bulletin board at the La Quinta Cove Post Office, 51-321 Avenida Bermudas, on Friday, July 10, 2009. DATED: July 10, 2009 t OLY WALKER, Executive Secretary City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7123, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the Planning Commission, arrangements should be made in advance by contacting the City Clerk's office at 777-7123. A one (1) week notice is required. If background material is to be presented to the Planning Commission during a Planning Commission meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Executive Secretary for distribution. It is requested that this take place prior to the beginning of the 7:00 p.m. meeting. June 9, 2009 IV MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA CALL TO ORDER 7:03 P.M. A. This meeting of the Planning Commission was called to order at 7:03 p.m. by Chairman Ed Alderson who asked Commissioner Weber to lead the flag salute. B. Present: Commissioners Katie Barrows, Paul Quill, Mark Weber, Robert Wilkinson, and Chairman Ed Alderson. (Commissioner Quill joined the meeting at 8:07 p.m.) C. Staff present: Planning Director Les Johnson, Planning Manager David Sawyer, City Attorney 'Kathy, Jenson, Public; Works Director Tim Jonasson, Principal Engineer Ed Wirnmer, Principal Planner Stan Sawa, Principal Planner Andy Mogensen, and -Executive Secretary Carolyn Walker. PUBLIC COMMENT: CONFIRMATION OF THE AGENDA: None CONSENT CALENDAR: Chairman Alderson asked if there were any changes to the Minutes of April 28, 2009. Staff presented a memo with three revisions to the minutes. There being; no further corrections it was moved and seconded by .Commissioners Wilkinson/Barrows to approve the minutes, with inclusion of the revisions from staff. Unanimously approved. V. PUBLIC HEARINGS: A. Site Development Permit 2006-868 Extension No. 1; a request by REA La Quinta, LLC for a one-year extension of the approval of P:\Reports-PC\2009\7-14-09\PC MIN_6-9-09_Draft.doc Planning Commission Minutes June 9, 2009 architectural and landscaping plans for a 5,723 square foot freestanding building located on the north side of Highway 111, 1000' ± west of Jefferson Street in Jefferson Plaza. Chairman Alderson opened the public hearing and asked for the staff report. Staff distributed a memo, from Public Works Director Tim Jonasson regarding a condition change to this project. Principal Planner Stan Sawa discussed this change and presented the staff report. Copies of both are on file in the Planning Department. Chairman Alderson asked if there, Were any questions.of staff. There being none from the other Commissioners, he commented on the changes submitted by the Public Works Department and asked about the original application. Principal Engineer Ed Wimmer explained Public Works laws change rapidly and this revision would bring the application up to the current .Municipal Code, as well as State and Federal requirements. Chairman Alderson asked ,if any of these changes would impose substantial costs and was the applicant aware of it. Principal Engineer Wimmer,said there would be substantial costs and they would be explained later in: the meeting when the Municipal Separate Storm Sewer System :(MS4) permit overview was discussed. He did say the applicant wa`s aware that the extension would reflect the current State law. Discussion' followed on general developer/applicant awareness of the new guidelines and the usefulness of the MS4 handout (to be presented later in the meeting). Commissioner Barrows asked staff about Condition No. 55 which stated: "The Chilean Mesquites shall be replaced with an alternate deep rooting canopy tree appropriate for parking lots." She asked if the reason for the change was because that species created challenges because it didn't root well, and tended to blow over. Staff responded that was correct. P `.9eoPort; PC;2009\7-14-WIPC MIN. 6-9-09,-Chaic,d0C 2 Planning Commission Minutes June 9, 2009 Commissioner Barrows added that it provided shade better than any other parking lot tree. She asked if there was another mesquite which could be used. She was concerned that a replacement would not achieve the goal of shading the parking area as well as a mesquite. She wondered if the problem could be resolved by deep watering of the mesquite, but admitted that probably would not happen. Staff replied there were two landscape -oriented members on the Architecture and Landscaping Review Committee (ALRC) and, with their knowledge and background; they should be able to choose a suitable replacement tree. Commissioner Quill and Commissioner Barrows then discussed various mesquites including the Alba, and "Arizona Mesquites; as well as the Prosopis glandulosa. There was discussion of the possibility of exploring different species of mesquite trees and the use of native trees. Chairman Alderson said the Commission would ultimately be seeing the landscape plan on this project, but the current discussion should be focused on the Site Development Permit issue. He suggested these comments could be passed alonq.to the project's landscape planner. Planning Director Johnson advised the Commission that the final landscape planswould not be coming back to them, unless they includedthat as' a condition. If not, it would be processed through administrative review with . involvement from the ALRC. He then commented on the issue of trees, the past decisions by the ALRC, and the drawbacks of planting mesquites. Commissioner Barrows said she was not suggesting a change, but bringing it up because a suitable replacement needed to be identified. Planning Director Johnson said the use of different trees was now being.. encouraged in parking lots. Generally mesquites were being discouraged in favor of Acacias in particular and, on occasion, Palo Verdes. Chairman Alderson suggested Commissioner Barrows comments be given to the ALRC and appropriate staff. Staff responded they would do so. P;1Repurts PC\2009V7 14-09TC MIN,6-9-09. Draft.doc 3 Planning Commission Minutes June 9, 2009 There being no further questions of the staff, Chairman Alderson asked if the applicant would like to address the Commission. Mr. Douglas Digison, 2825 W. Keyes Lane, Anaheim, CA, introduced himself and offered to answer any questions. Commissioner Weber asked him if he had visited the site recently. Mr. Digison said he had and it needed to be cleaned up. Commissioner Weber asked if Mr. Digison was committed to taking care of the site and getting it cleaned up. Mr. Digison said he was. Commissioner Weber also commented on signage on the property. Mr. Digison said the signage would come down. Commissioner Weber commented on Condition No. 15 which referenced reciprocal access' easements and a mutual maintenance agreement for perpetual maintenance of parking areas and drive aisles within Parcel Map No. 28573. Mr. Digison said his understanding of the condition was the same as the Commissioner's. He also added they were currently in theprocessof developing CC&Rs. Commissioner Weber expressed his concern about the entrance on Depot Drive. Planning Director Johnson explained there were two in- bound lanes with the right lane being a right -turn -only (eastbound) lane towards'IHOP and Home Depot. Commissioner Weber commented on the two fan palms being removed because of meandering' sidewalks as well as the relocation of the drive aisles. He was concerned about the safety issue of people coming in on the right-hand'tur'n-,while others would be trying to exit left there. He said he would defer to the professionals, and didn't want to condition anything right now. He did want to ask, if there was a potential change planned due to safety concerns. Mr. Digison said he appreciated the comments and he could see where there was concern about getting backup onto Depot Drive. Since the issue was just raised to him, his initial reaction was to try and push the drive aisle back to avoid having a dead end in back there, as that would not be desirable. It lined up nicely with the drive aisle on the opposite side of the east/west main access. He said he would like to consider it a little since he would not lose parking but would remove the dead end. P:\Ror,wa,; PD20091.7-14 09TC MIN. 6-q 09„ Drait,dov 4 Planning Commission Minutes June 9, 2009 Commissioner Weber asked if moving the potential trash enclosure, as well as the aisle with five parking spaces to the west, would work with the concept of having parking adjacent to the building. Mr. Digison said if the trash enclosure was swapped he would be concerned about access for trash trucks. Additional discussion followed regarding the layout Commissioner Weber was suggesting and the applicant's understanding of his suggestions; culminating with Commissioner Weber's confirmation of his understanding and saying the only problem he would have was with alignment of the drive aisles. Mr. Digison said only one entry did not line up with the drive aisles, but he would be amenable to make the appropriate changes. Commissioner Weber said he was happy the applicant would at least consider it. Mr. Digison said "it was not a bad solution. He then asked where Commissioner Weber was suggesting they put the trash enclosure. Commissioner Weber ,pointed out the location. Commissioner Weber said he was still concerned that the drive aisles were%not aligned, but his real concern was safety issues with someone making a, slow left,or right-hand turn. Mr. Digison commented on, his previous involvement in the northern portion of this development and the fact that this situation had always been of concern to him. He said he would be willing to look into the matter. Chairman Alderson asked if the layout change would alter the number of`parking spaces available and affect the applicant's parking ratio. Planning;: Director Johnson said he would be reluctant to say the applicant would retain the exact same number of stalls. Staff would have to work with the applicant, but couldn't answer the question without having something dimensioned out. Chairman Alderson asked if they currently had a tenant. Mr. Digison said they did not. P,\RIzpxts - PC1200917-14-09TC MIN. 6-9-09. Graft_doc 5 Planning Commission Minutes June 9, 2009 Chairman Alderson asked if there was any public comment. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened the matter for Commission discussion. Commissioner Weber said a recent site visit showed the parking was more than adequate on the north side of the actual parcel. He noted that most of the retail area in Buildings A and C was occupied. He said the parking seemed to be adequate,whenever he visited the site, but even if some parking was lost by :reconfiguration at the retail Building B location, there seemed to be more than adequate parking there: He said his packet information noted that the parking there was substantially more than required. Planning Director Johnson responded there was an excessive amount of parking for the complex. Chairman Alderson asked if the applicant had latitude to deal with this. Staff said yes. Chairman Alderson asked if the parking on that particular site was based on the entire project, not just that lot. Staff responded it excluded the Jack -In -The -Box and IHOP parcels, but the rest of the project, <even though separate parcels, was covered under a similar development proposal. There was no further; discussion and it was moved and seconded by Commissioners ' Weber/Quill to approve Resolution 2009-016 approving Site Development Permit 2006-868, Extension No. 1 as submitted, including the amendment to Condition No. 7 as requested by the Public Works Department. The, Commissioners also encouraged, but did not condition, the applicant to reconsider the layout on the current site plan. Planning' Director Johnson asked the Commission to clarify the comment about the physical condition of the lot and direction for remedial action. The Commissioners directed staff to contact the Code Enforcement Department to work with the applicant to maintain the City's landscape and signage standards. Unanimously approved. P1i-ieporP, PC'+.20Qb17-11+-0911FC MIN, 6-9-09 Draf*Aoc 6 Planning Commission Minutes June 9, 2009 B. Zoning Ordinance Amendment 2009-098; a request for consideration of an Ordinance to 1) permit used car sales not associated with a new car sales facility within the Regional Commercial Zoning District with approval of a Conditional Use Permit, 2) to establish provisions for the development of used car sales facilities, and 3) delete erroneous text identified with the Automotive Uses portion of the Non -Residential Table of Permitted Uses by City staff. Chairman Alderson opened the public hearing and asked for the staff report. Principal Planner Andrew Mogensen presented the staff report, a copy of which is on file in the Planning Department. Chairman Alderson asked if there were any questions of staff. Commissioner Wilkinson, commented on Section 4, Storage and Display; specifically the. portion which discusses elevated display areas, and its bearing oni`,other existing dealerships. Staff responded since they were under an,existing specific plan, permitting their use, they would- essentially be grandfathered in. Many dealerships had specific-`plaris which permitted such things and this code was not necessarily written with existing, but more with future, facilities in mind Commissioner 'Quill asked if this was primarily focused on trying to enable ,the former Chrysler dealer to be able to sell used cars and stay open. Staff said it would enable the former Chrysler dealership, but was written with future purpose. Commissioner Quill said right now this is almost like an emergency legislation in a sense to try to enable them to stay in business and not leave,a large vacant dealership as had previously happened. Planning Director Johnson said that was correct and this change was being brought before the Commission to avoid the situation mentioned. Commissioner Quill said he was in favor of anything the Commission could do to allow them to continue in business and avoid having another shuttered dealership. Also, sales tax revenue would be saved for the City if this was approved without delay. P:,Repor(s PCIM0917-14091PC MIN, ,.6-9-09_ Draft.duc 7 Planning Commission Minutes June 9. 2009 Chairman Alderson commented on the Council's approval of the Urgency Ordinance and said the Commission was ratifying what Council had already done. Planning Director Johnson said Council had approved an Urgency Ordinance which allowed the dealer to submit a conditional use permit application and to continue to remain open. The dealer would still have to submit the conditional use permit and, in all likelihood, they would be in front of the Commission by July or August. Commissioner Quill asked if the dealership would be shuttered during that time. Staff responded they would,not as the Urgency Ordinance specifically allowed them to remain open. Chairman Alderson asked if the existing screening was acceptable. Staff responded it was. Chairman Alderson asked if what he read in an article in The Desert Sun, which stated the applicant was actively pursuing another dealership, was true. Staff responded that when the applicant reported to Council, he stated he had interviewed with three different car manufacturers, was actively pursuing a new car franchise, and saw this as an.:interim measure. There being,no further questions of the staff, and the applicant being the City, Chairman Alderson asked if there was any public comment. There being no further questions, or public comment, Chairman Alderson closed the public participation portion of the meeting and opened thematter for Commission discussion. Commissioner Weber expressed his pride in the City and staff for proactively addressing the issue and trying to do what they could to preserve local businesses. He said this represented significant sales tax revenue to the City. He then expressed his extreme displeasure over the events that created a situation which caused cities to act in an urgent manner to try to maintain their businesses. He added that he thought it was a very appropriate thing for the City to do whatever it could to support these folks and he was proud of the City of La Quinta for working to maintain a vital commercial corridor. F'PC1.2009V7-14-09�PC MIN, 6-9-09. Drait.doc 8 Planning Commission Minutes June 9, 2009 Discussion followed regarding the tragedy of the economic situation that had caused this situation to occur and several Commissioners expressed their displeasure at the fact that the Federal Government could cause this to happen to cities and local businesses. The Commissioners concurred on the fact that anything the Commission, and the City, could do to help support local businesses would be appropriate; especially since the Highway 111 Corridor was so vital. There was no further discussion and it was moved and seconded by Commissioners Quill/Weber to approve Resolution 2009-017 recommending approval of Zoning Ordinance Amendment 2009-098 as submitted. Unanimously approved. VI. BUSINESS ITEMS: A. Discussion regarding the Commission Summer Meeting Schedule. After discussion of the planning calendar, the Commissioners voted to go darkon August 25, 2009, and left open the option to include August 1,.1, 2009 ;dependent upon whether there were any scheduled items for review. VII. CORRESPONDENCE AND WRITTEN MATERIAL: A. A letter from Mr. & Mrs. Wayne Wianecki was distributed to the Commissioners. Staff commented that it was routed to the Commissioners, for their knowledge, and to make them aware that Public Worksi and the Planning Department were looking into the Wiariecki's concerns. Vill. COMMISSIO,N'ER ITEMS: A. Report on City Council Meeting of May 5, 2009, from Commissioner Quill. B. Report on City Council Meeting of May 19, 2009 from Commissioner Weber. ?_;Reports - PQ200917-14-09;iTC MIN _6-9-09„ Dralt.du<; 9 Planning Commission Minutes June 9, 2009 C. Report on City Council Meeting of June 2, 2009 from Commissioner Wilkinson. D. Chairman Alderson noted he was scheduled to report back on the June 16, 2009, Council meeting. He commented that the Council would be discussing the appeal of a condition included in the Planning Commission's decision on CUP 2008-112/SDP2OO8-905, Applicant: Leslie Lippich. General discussion of this project followed. E. Listing of Council Meeting Attendees. A new attendee listing was provided to all Commissioners, a copy of which is on file in the Planning, Department. F. Chairman Alderson commented on a previous e-mail sent to the Commissioners regarding the election of the new Chair and Vice Chair. He added the item was scheduled for the first meeting in July (7/14/09) and would be discussed at that time. IX: DIRECTOR ITEMS: A. Planning, Director Les Johnson presented the update of the County Map.for Tentative!Parcel Map 34784. A memorandum, .:discussing;' the update, was included in the Commission packet, a"copy of which is on file in the Planning Department. Pertinent points of the Update were: • This was an :informational item and there was no Commission action required. Staff had responded, with their concerns, to the Riverside County Planning Commission several years ago and has done the same again recently with a new submittal. • It is a matter of making sure that we are identifying the City of La Quinta standards since it was within the City's Sphere of Influence; even though it is under the County's control, We do want to make sure that we continue to comment "on the record" of any inconsistencies with our standards in comparison with developments being proposed. P';Rep[n 1s PC\20W7-11-09T(' MIN _6-9-09 Draft.doc 10 Planning Commission Minutes June 9, 2009 Commissioner Weber said he was glad the City was being proactive and gave an example of one item staff commented on. He complimented staff for their efforts. Staff responded they would continue to comment on these items, in writing, and in person. B. Public Works Director, Tim Jonasson gave a presentation on the Whitewater River Region Municipal Separate Storm Sewer System (MS4) Permit Overview. A copy of the Power Point is on file in the Planning Department. Pertinent points of ;the presentation were: • The requirements have gotten more stringent. • The requirements are mandated to cities by Federal Law. • He explained the acronyms associated with storm water. • He went over each of the handouts. • The MS4 permit, adopted a year ago in May, requires compliance as of mid -June 2009 and., an implementation of the storm water management plan. • Water Quality Management Plan (WQMP) rules require BMP's be maintained in perpetuity. • The City is considered) the local enforcement agency for this permit and legal counsel has drafted an enabling ordinance for the storm water requirements. • The City is -a co-permittee with the County being the principal permittee. • Penalties for violation -can be very costly. • The criteria' are such that almost every project will need a WQMP. • The Planning Commission will probably see a lot of projects come`,in; with additional conditions placed upon them because of these changes. There are ramifications to projects as they 'lmove,along Commission comment followed with discussion on the following pertinent points: • The amount of storm water in the desert. • Procedures for ensuring the quality of the nuisance water going into the aquifer. t' ,ftepurs - PL; 2009'7-14-091PC MIN_ 6-9-09. DrAt.duc I)_ Planning Commission Minutes June 9, 2009 • Concern about unfunded mandates and their effect on developers. • Clarification of the geographic area covered by the Regional Water Quality Control Board. • Differences between the various climate areas in Southern California; e.g., coastal and arid. • Indemnification of Coachella Valley Water District (CVWD). • Fees and perpetual maintenance. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Barrows/Weber to adjourn this regular meeting of the: Planning Commission to the next regular meeting to be held on June 23,'2009. This regular meeting was adjourned at 8:34 p.m. on June 9, 2009. Respectfully submitted, Carolyn Walker, Executive Secretary City of La Quinta, California P,ARup its K-20C917-M-09V"MIN.6-9-09 Draft.doc 12 PH # A PLANNING COMMISSION STAFF REPORT DATE: JULY 14, 2009 CASE NO.: CONDITIONAL USE PERMIT 2009-120 APPLICANT/ OWNER: KENT B. SOWELL, DODGE CITY PRE -OWNED VEHICLE SALES REQUEST: CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW THE OPERATION OF A USED VEHICLE SALES FACILITY LOCATION: LOCATED WITHIN THE LA QUINTA AUTO CENTRE AT THE SOUTHEAST CORNER OF ADAMS STREET AND HIGHWAY 111 (79-025 HIGHWAY 111) ZONING: REGIONAL COMMERCIAL (CR) GENERAL PLAN DESIGNATION: REGIONAL COMMERCIAL (RC) ENVIRONMENTAL DETERMINATION: THE PLANNING DEPARTMENT REVIEWED THE CONDITIONAL USE PERMIT UNDER THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND HAS DETERMINED THAT THE PROPOSAL IS EXEMPT PURSUANT TO SECTIONS 15301 (EXISTING FACILITIES) AND 15332 (INFILL DEVELOPMENT) OF THE CEQA GUIDELINES. SURROUNDING ZONING/LAND USE: NORTH: REGIONAL COMMERCIAL, PAVILLIONS SHOPPING CENTER SOUTH: REGIONAL COMMERCIAL, VACANT EAST: REGIONAL COMMERCIAL, AUTO DEALERSHIP WEST: REGIONAL COMMERCIAL, WASHINGTON PARK SHOPPING CENTER CUP 09-120 Planning Commission Staff Report 07/14/09 — CUP to Permit Used Car Sales Page 1 of 5 PAReports - PC\2009\7-14-09\CUP 09-120\CUP 09-120 Staff Report.doc BACKGROUND: Dodge City was originally approved under Specific Plan 97-029, Tentative Parcel Map 28252, Site Development Permit 97-603, Conditional Use Permit 97-004, and Environmental Impact Report 97-337 on July 8, 1997. The Conditional Use Permit permitting new car sales from the previous entitlement is still in effect. On June 2, 2009, the City Council approved a temporary urgency ordinance establishing a procedure to conditionally permit used car sales in the Regional Commercial (CR) Zoning District, which is primarily located along Highway 111 between Washington Street and Jefferson Street. This urgency ordinance was in response to the recent termination of Dodge City's franchise agreement with the Chrysler Corporation, effective June 8, 2009, and facilitates the dealership's ability to apply for a new Conditional Use Permit and obtain approval to continue to operate as a used vehicle sales facility. Because the Dodge City's requested Conditional Use Permit is being approved under the provisions of the urgency ordinance, their approval to operate is required to be for an undetermined "limited time only" in which the deciding body is required to determine a time limit for operations. If Dodge City wishes to continue operations past the determined time limit, they will be required to meet the requirements of the new Zoning Code at that time. On June 6, 2009, the Planning Commission reviewed and recommended approval of a new zoning ordinance to regulate stand-alone used vehicle sales businesses. The City Council reviewed and approved this ordinance on July 7, 2009, which will go into effect 30 days following the second reading scheduled for July 21, 2009. PROPOSAL: As per the provisions of the urgency ordinance, the former Dodge City dealership is requesting approval of a Conditional Use Permit to continue operations as a used vehicle sales facility. The owner intends to continue to sell used vehicles while exploring the possibility of obtaining a new sales franchise with a different car company. The, option to sell new and used boats, motorcycles, and recreational vehicles and sub -contract the service and repair facility to an outside business are also being requested by the applicant. No physical changes are proposed to be made to the project site, building, or existing auto service facility other than modifications to signage for the new business. Any future changes to signs will be reviewed through a separate sign permit application. CUP 09-120 Planning Commission Staff Report 07/14/09 — CUP to Permit Used Car Sales Page 2 of 5 P:\Reports - PC\2009\7-14-09\CUP 09-120\CUP 09-120 Staff Report.doc 2 The former Dodge Chrysler Jeep dealership is located on a 4.5 acre parcel within the Auto Centre at La Quinta (Attachments 1 & 2). The existing building consists of 10,250 square feet of showroom, offices, and auto parts storage areas, a 12,867 square foot auto service facility, and a 7,570 square foot covered area. The dealership is within the Centre at La Quinta Specific Plan and is zoned Regional Commercial. Operations The applicant is requesting hours of operation from 7am to 10pm daily. The facility will display an average of approximately 110 vehicles on site with a capacity of up to 350 vehicles and employ a maximum of 80 people, consistent with their current operations. Because the former dealership is exploring all business options, they are requesting permission to sell both new and used vehicles and be able to operate as a new and used recreational vehicle, boat, or motorcycle dealership in the future if the opportunity arises. The applicant has stated that their preference would be to obtain a new vehicle sales franchise, but that the current economic climate may force them to consider alternative business options such as boat and recreational vehicle sales. In the meantime, the business will operate as a used vehicle sales facility. ANALYSIS - Before granting approval of the subject Conditional Use Permit, the City must first analyze if there will be significant, potential or adverse impacts on the surrounding businesses. The business has had continuous operations since the loss of their franchise agreement with the Chrysler Corporation and is currently in operation as a used vehicle sales facility under the provisions of the recent urgency ordinance and the existing Conditional Use Permit from 1997. Since the loss of the new vehicle franchise on June 81h, there has been no noticeable change to the property or noticeable change of impact on surrounding land uses. The property is already located within an established automotive dealership center and is adjacent to an existing auto dealership, vacant land approved for a future automotive dealership, Highway 111, and developed shopping centers. No additional or increased impacts are anticipated on the nearby residential neighborhoods of Hadley Villas, a retirement home, and the Lake La Quinta neighborhood. Staff is recommending conditions of approval that give the existing business the option to sell used cars, trucks, boats, recreational vehicles, and motorcycles, sub- contract out the service and repair facility, and permit them the ability to obtain and operate a new vehicle franchise in the future. Under the provisions of the urgency ordinance, the Planning Commission is required to set a time limit on Dodge City's CUP 09-120 Planning Commission Staff Report 07/14/09 — CUP to Permit Used Car Sales Page 3 of 5 PAReports - PC\2009\7-14-09\CUP 09-120\CUP 09-120 Staff Report.doc 3 Conditional Use Permit. Staff recommends the designated time limit not exceed three years, an amount requested by the applicant to adjust their business plans. In addition, staff is recommending conditions of approval to address potential nuisance issues that may arise from the operation of a used vehicle sales facility. These conditions include a limitation on the use of outdoor loudspeakers or intercoms after 9 p.m., that customers, inventory, and employees park onsite, and that the City reserves the right to review and revoke this Conditional Use Permit should problems arise in the future. With the recommended conditions of approval, staff believes that the project will have a seamless transition from a former new car dealership into a stand-alone used vehicle sales facility and that findings can be made to approve a Conditional Use Permit. CEQA: The proposed Conditional Use Permit is exempt from the provisions of the California Environmental Quality Act pursuant to Title 14 California Code of Regulations Sections 15301 (Existing Facilities) and 15332 (Infill Development), because the project is an existing facility that has continuously operated as an auto dealership selling both used and new cars. As a result, there will be no noticeable change to the property or change of impact on surrounding land uses. No physical changes other than building signage are being proposed to the existing 4.5 acre project site and no expansion of use is being requested. As a result, the project will not have a significant effect on the environment. Public Notice and Agency Review: This request was published in the Desert Sun newspaper on July 3, 2009. A copy of this request has been sent to all applicable public agencies and City Departments. To date, no letters have been received. STATEMENT OF MANDATORY FINDINGS: Findings to recommend approval of the Conditional Use Permit can be made and are contained in the attached Resolution. RECOMMENDATION: Adopt Planning Commission Resolution 2009- , approving Conditional Use Permit 2009-120, subject to the attached Findings and Conditions of Approval. CUP 09-120 Planning Commission Staff Report 07/14/09 — CUP to Permit Used Car Sales Page 4 of 5 PAReports - PC\2009\7-14-09\CUP 09-120\CUP 09-120 Staff Report.doc M Prepared by: An w J. Mogensen, AICP P cipal Planner Attachments: 1. Vicinity Aerial Photo 2. Site Photos of Business Operations CUP 09-120 Planning Commission Staff Report 07/14/09 — CUP to Permit Used Car Sales Page 5 of 5 PAReports - PC\2009\7-14-09\CUP 09-120\CUP 09-120 Staff Report.doc PLANNING COMMISSION RESOLUTION 2009- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE OPERATION OF A USED VEHICLE SALES FACILITY AT 79-025 HIGHWAY 111 CASE NO.: CONDITIONAL USE PERMIT 2009-120 APPLICANT: KENT B. SOWELL, DODGE CITY PRE -OWNED VEHICLE SALES WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 14`" day of July, 2009, hold a duly noticed Public Hearing to consider the request by Kent B. Sowell for a Conditional Use Permit to allow the operation of a used vehicle sales facility located within the La Quinta Auto Centre at 79-025 Highway 111, the northeast corner of Adams Street and Highway 111 and more particularly described as: Parcel 1 of Parcel Map 28525 WHEREAS, said Conditional Use Permit application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Planning Department has determined that the proposed Conditional Use Permit is exempt from CEQA review under Guidelines Sections 15301 (Existing Facilities) and 15332 (Infill Development), in that the proposed use is located within an existing developed automotive sales facility of less than five acres; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, the Planning Commission did make the following mandatory findings to justify approval of said Conditional Use Permit: Finding A - The proposed Conditional Use Permit is consistent with the General Plan in that the General Plan authorizes automobile sales in the Regional Commercial land use area. Used vehicle sales facilities are an appropriate and compatible land use because Regional Commercial designated land use areas accommodate the widest variety of commercial land uses and expressly allow for automotive sales and service facilities. As a result, the Conditional Use Permit is consistent with the goals, objectives and policies of the General Plan. Finding B - The proposed Conditional Use Permit is compatible with the Regional Commercial Zoning District because new and used vehicle sales facilities CUP 2009-120 PC Resolution 6 Planning Commission Resolution 2009- Conditional Use Permit 2009-120 Kent B. Sowell, Dodge City Pre -Owned Vehicle Sales July 14, 2009 are an approved land use with a Conditional Use Permit under Ordinance No. 471, which was approved by the City Council on June 2, 2009. Finding C - Processing of this Conditional Use Permit for the proposed use is in compliance with the provisions of the California Environmental Quality Act. The La Quinta Planning Department has determined that the request is exempt from CEQA under Sections 15301 (Existing Facilities) and 15332 (Infill Development), because the proposed land use is located within an existing developed automotive sales facility of less than five acres that has continuously operated as an auto dealership selling both used and new cars. As a result, no further environmental review is required. Finding D - Approval of this Conditional Use Permit will not be a detriment to the public health, safety and general welfare, nor shall it be injurious or incompatible with other properties or uses in the vicinity. The project is located on a developed automotive dealership site within an existing auto sales center along a major state highway. No physical changes are being proposed other than the installation of new signs to be reviewed and approved under a separate sign permit. The project will not result in a substantial change in land use from the property's previous use as an automotive dealership. As a result, the proposed land use is compatible with adjacent land uses and will not have an impact on health and safety. Finding E - Approval of this Conditional Use Permit will help prevent the closure of an automotive sales facility which would otherwise have had negative impacts on the City and the public welfare, including increasing the unemployment in the area, creating vacancies along the City's busiest commercial corridor, and eliminating the sales tax that the dealership currently collects which helps to fund State and City operations. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the Findings of the Planning Commission in this case. 2. That it does hereby approve Conditional Use Permit 2009-120 for the reasons set forth in this Resolution, and subject to the attached Conditions of Approval. 7 Planning Commission Resolution 2009- Conditional Use Permit 2009-120 Kent B. Sowell, Dodge City Pre -Owned Vehicle Sales July 14, 2009 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta Planning Commission, held on this the 14" day of July, 2009 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ED ALDERSON, Chairman City of La Quinta California ATTEST: LES JOHNSON Planning Director City of La Quinta, California 0 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL — RECOMMENDE CONDITIONAL USE PERMIT 2009-120 DODGE CITY PRE -OWNED VEHICLE SALES JULY 14, 2009 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Conditional Use Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall fully cooperate in the defense. 2. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. R7-2008-0001 and the State Water Resources Control Board's Order No. 99-08-DWQ. 3. This Conditional Use Permit is limited and shall expire on July 14, 2012, three years after the Planning Commission approval date, and as per Ordinance No. 471. Prior to expiration, a time extension may be applied for and approved by the Planning Commission. 4. The applicant shall comply with all applicable provisions of the La Quinta Municipal Code (LQMC)• 5. Conditional Use Permit 09-120 shall comply with all applicable conditions of approval and amendments for Specific Plan 97-029, Tentative Parcel Map 28252, Site Development Permit 97-603, Environmental Impact Report 97-337, and Development Agreement 97-002. 6. Any expansion of this use or substantial modifications to the approved use shall require approval of a new Conditional Use Permit. Minor modifications to this Conditional Use Permit may be approved by the Planning Director. 0 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-120 DODGE CITY PRE -OWNED VEHICLE SALES JULY 14, 2009 7. Any modifications to signs or approved promotional displays shall require the application and approval of a separate sign permit or amended sign program. All signs shall be brought into compliance with the existing Sign Program and Sign Ordinance within 60 days of approval. PROPERTY RIGHTS 8. Within 60 days of the approval of this Conditional Use Permit, the applicant shall submit and execute an "AUTHORIZATION TO REMOVE GRAFFITI FROM PRIVATE PROPERTY" form located at the Public Works Department Counter. DRAINAGE 9. Stormwater handling shall conform with the approved hydrology and drainage report for PM 28525 and Engineering Bulletin 06-16. OPERATIONS 10. The hours of operation shall not exceed 7:00 a.m. to 10:00 p.m., seven days a week. 11. Sales of new and used recreational vehicles, boars, and motorcycles shall be an approved use under this Conditional Use Permit. 12. The use of outdoor loudspeakers and intercoms shall be prohibited between the nighttime hours of 9:00 p.m. and 7:00 a.m. 13. All outdoor storage shall be fully screened from view. The outdoor storage of non -operational or salvaged vehicles and vehicle parts shall be prohibited. 14. All customer, employee, and inventory vehicles shall be parked on -site. 15. The applicant shall have the option to contract or sub -lease the operation of the service and repair facility. All tenants, sub- contractors, and/or lessees conducting accessory business on the CUP 2009-120 PC Conditions 10 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-120 DODGE CITY PRE -OWNED VEHICLE SALES JULY 14, 2009 property are required to comply with the terms and conditions of this Conditional Use Permit. 16. The City shall maintain the ability to review or revoke this CUP and set a new public hearing date in order to impose additional conditions to correct problems that may arise such as property maintenance, hazardous waste disposal, Municipal Code violations, and nuisance issues. Additional conditions, to correct problems, include but are not limited to modifications to hours of operation, adjustments to outdoor lighting, providing additional employee parking, limitations on outdoor storage, and restrictions on accessory uses. MAINTENANCE 17. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 18. The applicant shall make provisions for the continuous and perpetual maintenance of perimeter landscaping up to the curb, access drives, and sidewalks. FEES AND DEPOSITS 19. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 20. Permits issued under this approval shall be subject to the provisions of the Infrastructure and Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). FIRE DEPARTMENT 21. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes are to be kept open with minimum of 20 feet obstructed access at all times. 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W,.„vs YMg✓,.t:" a Y sJ.� • _ � _ j } W + W' yam.•. 1 i )y • 1 1 PH#B PLANNING COMMISSION STAFF REPORT DATE: JULY 14, 2009 CASE NO: SITE DEVELOPMENT PERMIT 2009-912 REQUEST: CONSIDERATION OF ARCHITECTURAL AND LANDSCAPING PLANS FOR AN APPROXIMATELY 200 SQUARE FOOT GUARDHOUSE LOCATION: 54-500 WEST RESIDENCE CLUB DRIVE; EAST SIDE OF PGA BOULEVARD, SOUTH OF AVENUE 54 APPLICANT: NADADOR, LLC PROPERTY OWNER: NADADOR, LLC ARCHITECT: SOUTH COAST ARCHITECTS LANDSCAPE ARCHITECT: SJA LANDSCAPE ARCHITECTURE ENVIRONMENTAL REVIEW: THE LA QUINTA PLANNING DEPARTMENT HAS DETERMINED THAT THIS APPLICATION IS CATEGORICALLY EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO PROVISIONS OF SECTION 15303 (CLASS 3 NEW CONSTRUCTION OF SMALL STRUCTURES) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) ZONING DESIGNATION: MEDIUM DENSITY RESIDENTIAL (RM) GENERAL PLAN DESIGNATION: MEDIUM DENSITY RESIDENTIAL (MDR) SURROUNDING ZONING AND LAND USES: NORTH: AVENUE 54; GOLF COURSE (THE HIDEAWAY) SOUTH: RESIDENTIAL (PGA WEST) EAST: RESIDENTIAL (PGA WEST) WEST: PGA BLVD; RESIDENTIAL (PGA WEST) BACKGROUND The Residence Club at PGA West, located at the southeast corner of Jefferson Street and Avenue 54, received Tentative Tract Map and Site Development Permit approval on September 16, 2003 (TR 31627, SDP 2003-779) (Attachment 1, Sheet T2). The residential project, which is currently in the construction process, is approved to be developed into a 32-unit fractional ownership community on approximately 21 acres (Attachment 2). The original Site Development Permit approval focused on the residential units, resident clubhouse and sales facility, and project landscaping. On December 12, 2007, the Planning Department approved plans for a temporary guardhouse at the main entrance to the community (MUP 07-979) (Attachment 3). The applicant is now requesting consideration of plans to construct a permanent entry guardhouse, as well as associated landscaping plans. PROPOSAL Entrance Guardhouse: Included with this proposal are plans for an approximately 200 square foot guardhouse located at the primary entrance to the Residence Club (Attachment 1, Sheet SP). Vehicular access to the project site is off of PGA Boulevard. A pedestrian pathway is also provided to the south of the entrance area that connects the guardhouse to the interior of the community (Attachment1, Sheet SP1). No parking spaces are proposed as part of the development of the permanent guardhouse, as any on -duty guard is able to park using existing on -site spaces. The guardhouse, similar to the residential units, has been designed to reflect a Spanish Colonial architecture consisting of smooth -finished cement plaster exterior surfaces and two-piece clay tile roofing (Attachment 1, Sheet A3). A variety of architectural features, including multiple paned windows, concrete finials, exposed rafter tails, decorative exterior lights, and other design elements provide architectural articulation to the various building facades (Attachment 1, Sheet A.0 — A4). The guardhouse also features a porte cochere spanning the visitors and fire truck entrance drive, and a small-scale water feature on the north side of the driveway (Attachment 1, Sheet A3). The interior of the guardhouse, at approximately 200 square feet, features an office area, desk niche, and restroom (Attachment 1, Sheet Al). An attic area is located above the office. The guardhouse, at the highest ridgeline, is approximately 23 feet in height (Attachment 1, Sheet A4). Landscaping: The landscape plan for the Residence Club guardhouse identifies a plant palette consisting of trees and shrubs consistent with what was approved as part of the 2 original Site Development Permit (Attachment 4, Page 5). Landscaping throughout the guardhouse facility is plentiful, is designed to complement the architecture of the building, and also suitably integrates into the existing landscaped areas. Consistent with the surrounding project landscaping, the applicant proposes the use of Date Palms and a variety of small and large accent shrubs in the areas immediately surrounding the guardhouse and along the sides of the driveway. The walkway providing pedestrian access from the guardhouse into the community will be paved concrete. The applicant is also proposing landscape lighting at various locations throughout the project site (Attachment 4, Page 2). Up -lighting of the trees around the project site are to be done with a low wattage L.E.D. up -light. Walls, fences, and gates throughout the guardhouse site have several different design elements. A maximum eight -foot high concrete masonry unit (CMU) wall with a stucco finish is proposed to connect to the existing perimeter wall along PGA Boulevard (Attachment 4, Page 4). The main entrance to the community includes two sets of wood picket vehicular gates with a compatible pedestrian gate (Attachment 1, Page 3). Decorative pavers, consistent with the existing pavers, will be used at the entrance driveway. ANALYSIS Staff finds that the overall architectural style and design of the proposed Residence Club entrance guardhouse facility to be acceptable. Staff has no significant issues with the proposed guardhouse, entrance area, and landscape palette, as they are appropriate and well -designed. The Spanish Colonial architecture and layout of the guardhouse is compatible with the existing community conditions. The guardhouse facility is also designed with an acceptable pedestrian and vehicular circulation plan, which includes the requisite refusal lane (Attachment 5). Also, the strategic placement and minimal use of outdoor landscape lighting results in a safe and secure environment, while having a minimal negative visual impact on the surrounding areas. The proposed water feature, which is secondary to the functions of the guardhouse, is not intended to be the focal point of the facility. Such features can be permitted if they meet the City's water efficiency requirements and are approved as part of the project by the Planning Commission. Staff has provided a Condition of Approval pertaining to the feature, requiring energy efficient pumps and staff review to ensure that there will be minimal water loss due to splashing, evaporation, etc. In general, the landscape palette presented is acceptable. The proposed species of plants provide diversity, while having the characteristics of being functional and low water users. Accent trees and shrubs are fully utilized in complementing the architecture and layout of the guardhouse. Existing landscaping features, such as the 3 prevalence of Mexican Fan Palms, will be properly integrated into the new landscaping areas without the removal of any existing trees. ALRC REVIEW On July 1, 2009, the Architecture and Landscape Review Committee reviewed these architectural and landscaping plans (Attachment 6). Much of the discussion focused on landscaping, specifically the locations of the existing Mexican Fan Palms (Washingtonia Robusta) and the proposed Date Palms. A primary point of discussion was an inadequate set of landscaping plans that caused confusion regarding existing tree locations and final planting plans. Ultimately, the ALRC discouraged, but did not recommend as a condition of approval, the removal of any existing tree, in particular the Mexican Fan Palms. Committee members recommended that the proposed landscape plan be revised to clearly define trees that are new, existing to remain, and existing to be relocated. Trees that are proposed to be relocated should be relocated to another area within the Residence Club community. The ALRC was generally pleased with the site design, building architecture, and project landscaping, and unanimously recommended approval of the site development permit, subject to the following staff -recommended conditions of approval: 1. The applicant shall submit the landscape plans for approval by the Planning Department and green sheet sign off by the Public Works Department. When plan checking has been completed by the Planning Department, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the Planning Director. However landscape plans for landscaped median on public streets shall be approved by the both the Planning Director and the City Engineer. Where City Engineer approval is not required, the applicant shall submit for a green sheet approval by the Public Works Department. Final landscape plans for on -site planting shall be reviewed and approved by the Planning Director. Said review and approval shall occur prior to issuance of first building permit unless the Planning Director determines extenuating circumstances exist which justify an alternative processing schedule. Final plans shall include all landscaping associated with this project. Irrigation design and water use shall comply with the efficiency requirements of Chapter 8.13 of the Municipal Code. NOTE: Plans are not approved for construction until signed by both the Planning Director and/or the City Engineer. 2. The guardhouse water feature shall be designed to minimize "splash", and use high efficiency pumps and lighting to the satisfaction of the Planning 11 Director. It shall be included in the landscape plan water efficiency calculations per Municipal Code Chapter 8.13. 3. The height of the guardhouse and any architectural features and/or projections shall be limited to one-story/23 feet. Environmental Review The La Quinta Planning Department has determined that this application is categorically exempt from environmental review pursuant to provisions of Section 15303 (Class 3 New Construction of Small Structures) of the California Environmental Quality Act (CEQA). Public Notice This project was advertised in The Desert Sun newspaper on July 3, 2009, and mailed to all property owners within 500 feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the Planning Commission hearing. FINDINGS Findings to recommend approval of this request can be made and are contained in the attached Resolution. RECOMMENDATION Adopt Planning Commission Resolution 2009- , approving Site Development Permit 2009-912, subject to the attached Findings and Conditions of Approval. Associate Planner Attachments: 1. Residence Club Guardhouse Submittal Packet 2. Site Aerial Photograph 3. Current Site Photographs 4. Residence Club Guardhouse Landscaping Packet 5. Preliminary Precise Grading Plan 6. Minutes of July 1, 2009 ALRC meeting 5 PLANNING COMMISSION RESOLUTION 2009- RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING ARCHITECTURAL AND LANDSCAPING PLANS FOR AN APPROXIMATELY 300 SQUARE FOOT GUARDHOUSE AT THE PGA WEST RESIDENCE CLUB ENTRANCE CASE: SITE DEVELOPMENT PERMIT 2009-912 APPLICANT: NADADOR, LLC WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 141" day of July, 2009, hold a duly noticed Public Hearing to consider a request by Nadador, LLC for approval of architectural and landscaping plans for an approximately 300 square foot guardhouse located on the east side of PGA Boulevard, south of Avenue 54, more particularly described as: APN: 775-390-042 WHEREAS, the Planning Department published a public hearing notice in The Desert Sun newspaper on July 3, 2009 as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site; and, WHEREAS, the Planning Department has determined that this application is categorically exempt from environmental review pursuant to provisions of Section 15303 (Class 3 New Construction of Small Structures) of the California Environmental Quality Act (CEQA); and, WHEREAS, the Architecture and Landscape Review Committee of the City of La Quinta, California, did, on the 1" day of July, 2009, hold a public meeting to review and recommend approval of architecture and landscape plans for the guardhouse; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did make the following mandatory findings pursuant to Section 9.210.010 of the Municipal Code to justify approval of said Site Development Permit: 1. Consistency with the General Plan: The proposed Site Development Permit is consistent with the La Quinta General Plan, as it proposes a security structure as part of a previously -approved residential development which is General Plan -designated for RM (Medium Density Residential) development. 2 Planning Commission Resolution 2009- Site Development Permit 2009-912 Nadador, LLC Page 2 2. Consistency, with the Zoning Code: The proposed structure, as conditioned, is consistent with the development standards of the City's Zoning Code, in terms of architectural style, building height, building mass, and landscaping. The guardhouse is consistent with the La Quinta Zoning Map, as it proposes a security structure as part of a previously - approved residential development zoned for RM (Medium Density Residential) development. The Site Development Permit has been conditioned to ensure compliance with the zoning standards of the RM district, and other supplemental standards as established in Title 9 of the LQMC. 3. Compliance with the California Environmental Quality Act (CEQA): The proposed Site Development Permit is not subject to the requirements of the California Environmental Quality Act (CEQA), as the La Quinta Planning Department has determined that this project is Categorically Exempt pursuant to provisions of Section 15303 (Class 3 New Construction of Small Structures). 4. Architectural Design: The architectural design aspects of the proposed guardhouse provide interest through use of varied roof elements and colored roof tiles, enhanced building and facade treatments, and other design details which will be compatible with, and not detrimental to, surrounding development, and with the overall design quality prevalent in the City. 5. Site Design: The site design aspects of the proposed guardhouse, as conditioned, will be compatible with, and not detrimental to, surrounding development, and with the overall design quality prevalent in the City, in terms of interior circulation, pedestrian access, and other architectural site design elements such as scale, mass, and appearance. The guardhouse is properly sized with regards to height and floor area, and is situated at an engineer -approved location with regards to vehicular access and refusal movements. 6. Landscape Design: The proposed project is consistent with the landscaping standards and plant palette and implements the standards for landscaping and aesthetics established in the General Plan and Zoning Code. The project landscaping for the proposed guardhouse, as conditioned, shall unify and enhance visual continuity. of the proposed structure with the surrounding development. Landscape improvements VA Planning Commission Resolution 2009- Site Development Permit 2009-912 Nadador, LLC Page 3 are designed and sized to provide visual appeal. The permanent overall site landscaping utilizes various tree and shrub species to blend with the building architecture and existing site landscaping conditions. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Quinta, California as follows: 1. That the above recitations are true and correct and constitute the findings of said Planning Commission in this case; and 2. That it does hereby approve Site Development Permit 2009-912, for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta Planning Commission, held on this 141h day of July, 2009 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ED ALDERSON, Chairman City of La Quinta, California ATTEST: LES JOHNSON, Planning Director City of La Quinta, California H PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 GFNFRAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Site Development Permit is valid for two years from the date of approval of this Site Development Permit unless an extension is applied for and granted by the Planning Commission pursuant to Section 9.200.080 of the La Quinta Municipal Code. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal • Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Improvement Permit) • Planning Department • Riverside Co. Environmental Health Department Coachella Valley Unified School District • Coachella Valley Water District (CVWD) Imperial Irrigation District (IID) California Water Quality Control Board (CWQCB) • SunLine Transit Agency South Coast Air Quality Management District Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. E PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 2 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board — Colorado River Basin Region Board Order No. R7- 2008-0001 and the State Water Resources Control Board's Order No. 99- 08-DWQ. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 6. Approval of this Site Development Permit shall not be construed as approval for any horizontal dimensions implied by any site plans or exhibits unless specifically identified in the following conditions of approval. PROPERTY RIGHTS 7. Prior to issuance of any permit(s), the applicant shall confer a grant of access easement to the City of La Quinta for the purpose of graffiti removal by City staff or assigned agent in perpetuity and agreement to the method to remove graffiti and to paint over to best match existing. Pursuant to the aforementioned, the applicant shall submit an "AUTHORIZATION TO REMOVE GRAFFITI FROM PRIVATE PROPERTY" form located at the Public Works Department Counter prior to Certificate of Occupancy. STREET AND TRAFFIC IMPROVEMENTS 8. The applicant shall comply with the provisions of LQMC Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for Individual Properties and Development) for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 9. The gated entry shall provide for a two -car minimum stacking capacity for inbound traffic and shall provide for a full turn -around outlet for non - III PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 3 accepted vehicles. The configuration and location should be similar to that shown on the city approved Site Development Plan submitted to the City on June 10, 2009. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents and one lane for visitors. The two travel lanes shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. 10. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. Collector 4.0" a.c /5.0" c.a.b. or the approved equivalents of alternate materials. 11. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete as applicable. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 12. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. 13. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by engineers registered in California. 11 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDEI CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 4 14. General access points and turning movements of traffic are limited to the access locations approved for Tract Map No. 31627, these Conditions of Approval, and Site Plan received at the City on June 10, 2009. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refers to persons currently certified or licensed to practice their respective professions in the State of California. 15. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 16. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Precise Grading Plan 1 " = 20' Horizontal B. PM 10 Plan (if disturbed area > 5000 sgft) 1 " = 20' Horizontal NOTE: A and B to be submitted concurrently. Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. 17. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2007 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. 12 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDEI CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 5 18. The applicant shall furnish a complete set of the mylars of all approved improvement plans on a storage media acceptable to the City Engineer. 19. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as - built conditions. The applicant shall employ or retain the Engineer Of Record during the construction phase of the project so that the FOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the Engineer Of Record may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. GRADING 20. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 21. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a precise grading permit approved by the City Engineer. 22. To obtain an approved precise grading permit, the applicant shall submit and obtain approval of all of the following: A. A precise grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan (if required) prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control). All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. 13 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 6 The applicant shall furnish $500 cash security for Fugitive Dust Control and shall be submitted with its application for a grading permit. 23. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 24. Prior to the issuance of a building permit for any building, the applicant shall provide a pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. The pad certification shall list the pad elevation as shown on the approved precise grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. nRAINAGF 25. Stormwater handling shall conform to the approved hydrology and drainage report for the "Residence Club at PGA West, TM 31627" of the underlying development and Engineering Bulletin No. 06-16. 26. Storm water may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 27. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 14 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDEI CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 7 28. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 29. Storm' drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 30. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities). 31. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 32. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. MAINTENANCE 33. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 34. The applicant shall make provisions for the continuous and perpetual maintenance (at developer expense) of all perimeter landscaping up to the curb. Perimeter landscaping includes all landscaping up to the roadway curb regardless of the ownership of the underlying right of way. 15 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 8 FEES AND DEPOSITS 35. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. LANDSCAPING 36. The applicant shall submit the landscape plans for approval by the Planning Department and green sheet sign off by the Public Works Department. When plan checking has been completed by the Planning Department, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the Planning Director. However landscape plans for landscaped median on public streets shall be approved by the both the Planning Director and the City Engineer. Where City Engineer approval is not required, the applicant shall submit for a green sheet approval by the Public Works Department. Final landscape plans for on -site planting shall be reviewed and approved by the Planning Director. Said review and approval shall occur prior to issuance of first building permit unless the Planning Director determines extenuating circumstance$ exist which justify an alternative processing schedule. Final plans shall include all landscaping associated with this project. Irrigation design and water use shall comply with the efficiency requirements of Chapter 8.13 of the Municipal Code. NOTE: Plans are not approved for construction until signed by both the Planning Director and/or the City Engineer. 37. The guardhouse water feature shall be designed to minimize "splash", and use high efficiency pumps and lighting to the satisfaction of the Planning Director. It shall be included in the landscape plan water efficiency calculations per Municipal Code Chapter 8.13. 16 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 9 FIRE MARSHAL 38. The minimum dimension for gates is 20 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height. 39, Any gate providing access from a road shall be located at least 35 feet setback and provide 20 feet of access from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. 40. Blue dot retro-reflectors pavement markers on private streets, public streets and driveways to indicated location of the fire hydrant. 06-05 (located at www.rvcfire.org) 41. Fire Apparatus access road shall be in compliance with the Riverside County Fire Department Standard number 06-05 (located at www.rvcfire.org). Access lanes will not have an up, or downgrade of more than 15%. Access roads shall have an unobstructed vertical clearance not less than 13 feet and 6 inches. Access lanes will be designed to withstand the weight of 80 thousand pounds over 2 axles. Access lane shall be constructed with a surface so as to provide all weather driving capabilities. 42. Driveway loops, fire apparatus access lanes and entrance curb radius should be designed to adequately allow access of emergency fire vehicles. The applicant or developer shall include in the building plans the required fire lanes and include the appropriate lane printing and/or signs. 43. Display street numbers in a prominent location on the address side of building(s) and/or rear access if applicable. Numbers and letters shall be a minimum of 12" in height for building(s) up to 25' in height. In complexes with alpha designations, letter size must match numbers. All addressing must be legible, of a contrasting color, and adequately illuminated to be visible from street at all hours. 44. Install a portable fire extinguisher, with a minimum rating of 2A-10BC, for every 3,000 sq. ft. and/or 75 feet of travel distance. Fire extinguishers shall be mounted 3.5 to 5 ft above finished floor, measured to the top of the 17 PLANNING COMMISSION RESOLUTION 2009- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2009-912 NADADOR, LLC JULY 14, 2009 PAGE 10 extinguisher. Where not readily visible, signs shall be posted above all extinguishers to indicate their locations. Extinguishers must have current CSFM service tags affixed. 45. No hazardous materials shall be stored and/or used within the building, which exceeds quantities listed in 2007 CBC. No class I, II or IIIA of combustible/flammable liquid shall be used in any amount in the building. 46. Exit designs, exit signs, door hardware, exit markers, exit doors, and exit path marking shall be installed per the 2007 California Building Code. 47. Electrical room doors if applicable shall be posted "ELECTRICAL ROOM" on outside of door. 48. Gate(s) shall be automatic or manual operated. Install Knox key operated switches, with dust cover, mounted per recommended standard of the Knox Company. Building plans shall include mounting location/position and operating standards for Fire Department approval. PLANNING 49. The height of the guardhouse and any architectural features and/or projections shall be limited to one-story/23 feet. IN GO-SO'LU i;b'.r! II!Y fd ■ E I1 cV B zs a a a 30Pik I 04 �aGwa a $ rw o EFHE �] Q MONROEE STREET U j J m O T O O. Ul' ' MADISON a Q i . � W = j03 a i a a a 3 u-i OAK TREE ,, PGA BLVD. W JEFFERSON ST. a F N w W a a txrF) Lo -' VLUIP4gfi5 YNBiY.t.13ti d�+LT SL�LI4�d Q� off, f, :zap 0 0 II C0 `W r Z W Y z z O W ¢ c Q }p U< O' h LLm m0 W NN Om m Off JQ ¢ N NO N m>im p2 a p ] 6i LLCJ TNm i- 1 U LL 'azF W rwpw °' m izx V c<i 3 i O ~OZ NO y¢,m¢O wO J O W JIC pOQ N Fc10,j ~m10 6 2�p0 NZ d W F Q�W 32 NN3.Z 6<06 6 W mmf6 6 p >'< WW¢f J W axyomw 3 am�a<o¢oF xao a�wZ Uw<�¢OJJ U-U N3_ LL�.a• wpo a ¢zw U 3Nm 4m NmN m. p>i aLL.m m m Z � X i F. WW J fANW� W OmNW Op z aonp ¢ yOpO y0 QU JOU Wm ap U� Z -ZF m W Qm¢ UZ Jf 2 LL N mx ro Wo oQo p 6Wj0 m0 F p"'WF p ja¢<Q Wr U or>- U 3 ZSmO ~O rvW OFpY m F wr_�r OF, O_rF p W;pm j0 wF02 WE E OY"o �a Fam'm3v� <a zawl` o r��¢Yo¢}LLB aoLL3 � t ago Ww�%St a o¢N ¢wJ¢�o uNw zm ow _N p.m.U2 <O Za 6�OWpW ZQrW¢J 4 yO�m0 ¢_ZO YW 7m Oa j m--JJ UO<w WN UO!-O�Or u Wz O.JW ¢O o¢Ow. m30 m30U'x00 i0 r m < N z 11 ATTACHMENT 2 ` #'"`"may L ���- � _ � '� • � 2§j\»d - .� \ n cra W C) z Q ti N W D F a Q w r •.4 :W Nam Wvl aaz:Zi F .z°, z a • L, W E. C ocSU�z'W CAI wmmz:W O 0 O W �� •� Q �� Z ' W w E. 0z :� w• t F � o ' VFJ �TiVNN . c°� aw' zzss . "da- ,4v" : F x tVo:,z g, :)_' Z:E" zz:<Nz.jk U . of J. m"mmFW : p� 6 i 3�oa��. C saas��esee@e a€eas:g.$��oe$Roe� m 7 �O <6 O� u�ARV ^ym m Cl �m �Wm Q �6Z R6 f 7 VC YY. Vl N<iWRE� O<~ F 8 0 .os $ !§§\0 | ,©|■ §) ■`` [ / ^3Its h e §/ 551 2 Bb «� ~ Hag / \ as a S@y __IXH m»n .\N E ci k ED . j , ] ( _SIX3 ^� \ | § ) ; a§B ON §]�/|)\\ |§ Q ;��§■■B! ■! 08 !|§/\§§ `| b §§§|§|■■«|§! . Q as @e@@e@Z|■ m § � \ E rk o� %G . � U3 ATTACHMENT 6 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA July 1, 2009 10:00 a.m. CALL TO ORDER A. This regular meeting of the Architecture and Landscaping Revi ill Committee was called to order at 10:00 a.m. by Planning Ma David Sawyer who led the Committee, rn the lflag salute. B. Committee Members Present: Jason Arnold, Ra yl�,15e6ker, and David Thoms C. Staff present: Planning Director Le Johnson, Planning Manager David Sawyer, Associate Plann Jay"Wuu, and Secretary Monika Radeva. II. PUBLIC COMMENT: Non III. CONFIRMATIO F THE AGENDA: Confirmed IV. CONS.FW ,CALENDAR. i ad, if ther'e'rwere any changes to the Minutes of April 1, 2009. It ved and seconded by 'Committee Members Rooker/Arnold to the minutes as submitted. Unanimously approved (Committee Aii Thorns was unable to vote on this since his appointment was A. Site Development Permit 2009-912 a request submitted by Nadador, LLC. for consideration of Architectural and Landscaping Plans for an Approximately 300 Square Foot Guardhouse located at 54-500 West Residence Club Drive; East Side of PGA Boulevard, South of Avenue 54. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Planning Department. Architecture and Landscaping Review Committee Minutes July 1, 2009 Committee Member Rooker said he found the project to be delightful and he thought it was perfectly scaled and proportioned to the rest of the facilities. He asked what differentiation would be in place for vendors, guests, and residents. Mr. Frank Cahill, P.E., with RCE Consultants, 7595 Irvine Center Drive, Irvine, CA 92618, replied there were several layouts for the site identifying separate driveways for residents and visitors. He explained the Fire Department required twenty -foot drive aisles for emergency vehicles which reduced the available space on the site for additional aisles. In order to blend in tiieaisle requirements with the architectural components, it was decided [to introduce a simpler site plan with one twenty -foot aisle in' and another twenty -foot aisle out that would be shared by visitors and residents, Associate Planner Wuu said the,originalsite plans submitted by the applicant had identified two drive in aisles which di dnot meet the engineering standards for turning movements for trucks, thus the plans had to be revised .to a one drive-in aisle in order to be in compliance. Committee Member Rooker sai&the plans showed the Carolina Cherry Shrub being placed up , against�the wall in a hedge form. He asked why the palm tree boxes identified on the site plans were 24- inches in size which he found'to;be too big. Christine Kiener, Diiebt6rl of Sales and Marketing with The Residence, Club at PGA West, 54-500 West Residence Club Drive, La Quints! iCA "'92253, replied the large size tree boxes were chosen in an,attern t to try to blend in the new landscaping with the existing mature landscaping on the site. ComtteeFMember Arnold commented on the nice architecture and he said the°found the project to be very compatible and beautiful. Committee Member Thorns said he had driven by the site and thought that it definitely needed to be improved as it was not inviting at all in its current condition. He inquired about the water urns identified on the site plans. Diana Corleone, with South Coast Architects, Inc., 13 Corporate Plaza, Suite # 210, Newport Beach, CA 92660, replied the water urns identified released a minimal amount of water which was P:\Reports - ALRC\2009\8-5-09\ALRC_Draft MIN_7-1-09.doc 2 Architecture and Landscaping Review Committee Minutes July 1, 2009 recycled. Committee Member Thorns commented that, in the current political environment with its emphasis on green projects, the introduction of water features might not be favorable. Committee Member Thorns said he would like to ensure that the existing palm trees remain as they are and he suggested lighting the trunks of at least some if not all of the palm trees. He did not see the need for any additional palm trees. Committee Member Thorns complimented 1th"e 'architectural design of the guardhouse and he said it would be, a very nice addition to the development. Committee Member Rooker asked of °Committee Member Thorns' to clarify that he would like to see the 12 proposed anew palm trees eliminated. Committee Member, Thorns said he did' not find it necessary for new Date Palms to be introduced as ""there were a sufficient number of existing Washingtonia Robustas not only by the proposed guardhouse, but throughout of the development as well. it Ms. Kiener pointed to page T13 of th'e site plans showing that the existing palms i would remain as they' were. Ms. Corleone added that the�lexistmgi11palms were already lit. a " n' 'i Planning Manager„1� Sawyer clarified that there was a discrepancy between the�propog6d'�,,1'016ns and the applicant's explanation regardrngl the existing trees. He noted the proposed plans showed the six proposed Date=Palms on either side of the guardhouse, but the existmgr;Washingtonia Robustas were not identified at all, the Xt plans showedlishrubs instead. Ms. 'Gorleone' said the existing palms would not be removed. Planning Manager Sawyer said the proposed plans needed to be modified to reflect the final outcome of the project with the existing palm trees as well as with what was being proposed. Committee Member Rooker said that, based on the proposed site plan, it would seem like some of the existing palms would have to be removed to make space for the new Date Palms. P:\Reports - ALRC\2009\8-5-09\ALRC_Draft MIN_7-1-09.doc 3 Architecture and Landscaping Review Committee Minutes July 1, 2009 Planning Director Johnson said the applicant had said that T-3 showed both, the existing Washingtonia Robustas, as well as the 12 new proposed Date Palms. He pointed out that the existing Washingtonias were actually in conflict with the identified shrubs on the plans. He said the Committee needed to understand what the final product would be, as proposed, in order to be able to make an accurate recommendation to the Planning Commission. Planning Manager Sawyer clarified that the site plans would be as proposed on page 5 with the additionof the existing Washingtonias; thus, the plans would have Ito be revised before the case was presented to the Planning Commission. Committee Member Thoms salt Washingtonias should remain i< were rather tall and to introi impossible to match the height the already existing palms. Co that the palms proposed,,six or Date Palms and not Wao'ingtc Thoms said the use of Date because there were none in the us "comment wasI,that the existing they, were. He noted the palms new Washingtonias it would be rid,:they hey 'would look funny next to mittee Member Arnold pointed out ith4!side of the guardhouse, were is Robustas'l Committee Member Balms w,ould not be appropriate Planningi" Direc11 t11 ors Johnson','said there were some existing Date Palms liyIuthe Clubhouse. He'yexplained the idea with the use of the p p e Palms, was not only to compliment the entrance and pro osed Dat the guardhouse, but also 'the existing Date Palms located right at the mal`n "clubhouse entrance. Committee 'Iblember''` Thoms commented that the clubhouse was nowhere in sight from the proposed guardhouse. Planning Director Johnson pointed to the location of the clubhouse on photos submitted �as' °exhibits to the staff report. Committee Member Thoms emphasized that his recommendation was not to add any palm trees to the site as there were plenty of existing ones. Committee Member Rooker said he disagreed with Committee Member Thoms' comments. He found the existing Washingtonia palms were irregular and he liked the idea of introducing something different at the entrance to accentuate it. He explained he liked the smaller size of the Date Palms and the formality of having two P:\Reports - ALRC\2009\8-5-09\ALRC_Draft MIN_7-1-09.doc 4 Architecture and Landscaping Review Committee Minutes July 1, 2009 groups of six on either side. He noted if the existing Washingtonia palms were in the way, an ecological way of handling them would be to relocate them somewhere else within the development. He said he liked the project as proposed. Committee Member Thoms recommended approval of Site Development Permit 2009-912 without the introduction of additional Date Palms or water features. The motion failed due to the lack of a second. Commissioner Thoms asked to clarify palm trees on the guardhouse site wot Member Arnold explained that, even tf the plans, the Washingtonia palm tre guardhouse site up on a crest and out twelve Date Palms which wete in,,the d Committee was requesting that the ap plans before the case was presented to,, Discussion followed regard between Washingtonia Rot Committee Member Thom: question were m fact Iota and out of the way of the I favor of the,project;;as su u e diffe if i all of the Washingtonia Id be'Jremoved. Committee ough,' it was not shown on s were located off of the of the way' of the proposed rive -in area beigw"; thus, the pli"cant submit` accurate site the Planning Commission. size and appearance trees. tated if"the Washingtonia Robustas in J behind the wall of the development posed guardhouse site, he would be in fitted. However, if that was not the action of the proposed Date Palms one tree for another. Planning Manager Sawyer said the motion included a request for clarification on the site plan. He said staff would work with the applicant to ;determine the accurate location of the palm trees and the"i'Committee's comments would be forwarded to the Planning Commission accordingly. Committee Member Thoms asked what would be the appropriate way to address the introduction of the water features. Planning Manager Sawyer said the discussion was between the Committee Members. Committee Member Arnold explained the motion on the floor was recommending approval of the project as submitted with the P:\Reports - ALRC\2009\5-5-09\ALRC_Draft MIN_7-1-09.doc 5 Architecture and Landscaping Review Committee Minutes July 1, 2009 proposed water features as long as the applicant was in compliance with the CVWD requirements. Planning Director Johnson said the City's water ordinance included CVWD's provisions and further set forth additional water feature standards. Committee Member Thorns commented that he still found the introduction of water features to be a politicaliissue, but if it was in compliance with the City's water ordinance and CVWD's requirements he would be supportive of,,t'j It was then moved and seconded by "'Committee Members Rooker/Arnold to adopt Minute, Motion 2009-006,, recommending approval of Site Development Permit 2008-912 as submitted, with recommendations to provide . pan updated site plan accurately reflecting the final result of the project and to 'relocate any Washingtonia palm trees, that may have to be removed, elsewhere on the property. Unanimously approvetl,,, VII. COMMITTEE MEMBER:ITEMS: A. Discussion:, of Attendance Plammng Manager Sawyer,,pexplained the a dance requirements for thelP,rchitectural and Landscaping iew Committee, including the numbe�,,of allowable absenc per year, and the protocol for requesting an excused abse in advance by the City Council. Planning Direct ohnson said if the Committee Member knew in advance t their schedule was in conflict with a meeting date, staff a Could encourage them to submit a written request for an cused absence to the City Council. However, if the absence is due to an illness or an emergency, the request could be submitted after the fact. He explained all members of all Boards, Commissions and Committees were allowed two absences per fiscal year. Any additional absence after that would be grounds for automatic removal from their appointed position. P:\Reports - ALRC\2009\8-5-09\ALRC_Draft MIN_7-1-09.doc ri