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2009 07 07 CC MinutesLA QUINTA CITY COUNCIL MINUTES JULY 7, 2009 A special meeting of the La Quinta City Council was called to order at the hour of 2:00 p.m. by Mayor Adolph. PRESENT: Council Members Evans, Franklin, Henderson, Sniff, Mayor Adolph ABSENT: None PUBLIC COMMENT -None CLOSED SESSION 1. Conference with labor negotiators, Ski Harrison and Bret M. Plumlee, regarding negotiations with the La Quinta City Employees Association pursuant to Government Code Section 54957.6 -Meet and Confer Process. Council recessed to the Redevelopment Agency and to Closed Session to and until the hour of 4:00 p.m. 4:00 P.M. City Council meeting was reconvened with no decisions being made in Closed Session which require reporting pursuant to Government Code Section 54957.1 (Brown Act1. Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT -None CONFIRMATION OF AGENDA Mayor Adolph requested to make a comment regarding Item No. 6 prior to approving the Consent Calendar. ANNOUNCEMENTS -None City Council Minutes 2 July 7, 2009 PRESENTATIONS -None WRITTEN COMMUNICATIONS -None APPROVAL OF MINUTES MOTION - It was moved by Council Members Sniff/Franklin to approve the City Council Minutes of June 16, 2009, as submitted. Motion carried unanimously. CONSENT CALENDAR Mayor Adolph spoke regarding Item No. 6, and thanked staff for their efforts in providing a balanced budget; and stated he does not support the additional 520,000 allocated to the Chamber of Commerce. Council Member Henderson spoke to Item Nos. 7, 1 1, and 15 as follows: she expressed appreciation for the donation from the estate of David Orme to the Senior Center; stated the rebuilding of the Fire Station No. 32 is a source of job creation and economic growth; and commended staff for producing the median island improvement projects on Calle Tampico and Washington Street for less than the amount originally anticipated. Council Member Franklin requested Item No. 13 be taken up separately due to a potential conflict of interest. 1. APPROVAL OF DEMAND REGISTER DATED JULY 7, 2009. 2. ACCEPTANCE OF FISCAL YEAR 2009 EDWARD BYRNE MEMORIAL, JUSTICE ASSISTANCE GRANT (JAG) AWARD IN THE AMOUNT OF 516,887 FROM THE BUREAU OF JUSTICE ASSISTANCE AND APPROVAL TO SUBMIT PROJECT APPLICATION. 3. APPROVAL OF AMENDMENT NO. 3 TO THE GOLF COURSE MANAGEMENT AGREEMENT WITH LANDMARK GOLF MANAGEMENT. 4. APPROVAL TO APPLY FOR AMERICAN REINVESTMENT AND RECOVERY ACT OF 2009 FUNDING FOR THE AB 811 (LEVINE) CONTRACTUAL ASSESSMENTS: ENERGY EFFICIENCY IMPROVEMENTS PROGRAM. City Council Minutes 3 July 7, 2009 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR AND TWO MEMBERS OF THE INVESTMENT ADVISORY BOARD TO ATTEND THE 2009 LOCAL AGENCY INVESTMENT FUND (LAIF) CONFERENCE IN SACRAMENTO, CALIFORNIA, OCTOBER 21-22, 2009. 6. ADOPTION OF A RESOLUTION APPROVING THE FISCAL YEAR 2009/2010 CITY OF LA QUINTA BUDGET AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT. (RESOLUTION NO. 2009-058) 7. ADOPTION OF A RESOLUTION ACCEPTING A DONATION FROM THE TRUST OF DAVID E. ORME. (RESOLUTION NO. 2009-059) 8. APPROVAL OF A REQUEST FOR PROPOSALS (RFP) TO OBTAIN PROFESSIONAL ENGINEERING SERVICES TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) OF PROBABLE CONSTRUCTION COSTS FOR THE JEFFERSON STREET PARKWAY LANDSCAPE IMPROVEMENTS, PROJECT NO. 2009-16. 9. APPROVAL OF A REQUEST FOR PROPOSALS (RFP) TO OBTAIN PROFESSIONAL ENGINEERING SERVICES TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) OF PROBABLE CONSTRUCTION COSTS FOR THE PIONEER PARK IMPROVEMENTS, PROJECT NO. 2009-09. 10. APPROVAL OF A REQUEST FOR PROPOSALS (RFP) TO OBTAIN PROFESSIONAL ENGINEERING SERVICES TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) OF PROBABLE CONSTRUCTION COSTS FOR THE SEASONS PARK IMPROVEMENTS, PROJECT NO. 2009-05. 11. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE IPS&E) AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR NEW FIRE STATION 32, PROJECT NO. 2008-03, AND PHASE I OF THE CORPORATE YARD, PROJECT NO. 2007-08. 12. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 29004, PGA WEST, KSL LAND CORPORATION. 13. ACCEPTANCE OF ONSITE IMPROVEMENTS ASSOCIATED WITH TRACT MAP 28776, PGA WEST, KSL LAND CORPORATION. (See separate action below.) City Council Minutes 4 July 7, 2009 14. APPROVAL TO AWARD A CONTRACT TO VALLEY SLURRY SEAL TO CONSTRUCT THE FISCAL YEAR 2008/2009 SLURRY SEAL AND RESTRIPING PROGRAM, PROJECT NO. 2008-11. 15. ADOPTION OF A RESOLUTION MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) AND AUTHORIZING THE EXPENDITURE OF FUNDS TOWARD THE MEDIAN ISLAND IMPROVEMENTS ON CALLE TAMPICO AND ON WASHINGTON STREET, APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE IPS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE MISCELLANEOUS STREET IMPROVEMENTS, PROJECT NO. 2008-17. (RESOLUTION NO. 2009-0601 16. ADOPTION OF A RESOLUTION APPROVING THE CITY'S PARTICIPATION IN THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM. (RESOLUTION NO. 2009-061) 17. AUTHORIZATION OF OVERNIGHT TRAVEL FOR TWO MEMBERS OF THE CITY COUNCIL TO ATTEND THE LEAGUE OF CALIFORNIA CITIES 2009 LOCAL GOVERNMENT SUMMIT ON GOVERNANCE AND FISCAL REFORM TO BE HELD IN SACRAMENTO, CALIFORNIA, JULY 17-18, 2009. MOTION - It was moved by Council Members Sniff/Evans to approve the Consent Calendar as recommended and amended with the exception of Item No. 13 and with Item Nos. 6, 7, 15, and 16 being approved by RESOLUTION NOS. 2009-058 through 2009-061 respectively. Motion carried unanimously. Item No. 13 MOTION - It was moved by Council Members Sniff/Evans to accept onsite improvements associated with Tract Map 28776, PGA West, KSL Land Corporation. Motion carried by a vote of 4-0-1, Council Member Franklin abstaining. City Attorney Jenson stated a conflict of interest exists for Council Member Franklin due to the proximity of her residence in relation to the project property. City Council Minutes 5 July 7, 2009 BUSINESS SESSION 1. CONSIDERATION OF FORMATION AND APPOINTMENT OF TWO MEMBERS TO AN AD-HOC COMMITTEE TO REVIEW THE 1ST QUARTER GRANT REQUESTS. Community Services Director Hylton presented the staff report. MOTION - It was moved by Council Members Sniff/Henderson to form an Ad-Hoc Committee to review the 15t Quarter Community Services Grants and appoint Council Members Evans and Franklin to serve on the committee. Motion carried unanimously. 2. .CONSIDERATION OF AN ART PURCHASE AGREEMENT WITH JULIE ANN DESIGNS FOR THE DESIGN AND PAINTING OF SIGNAL BOXES AT VARIOUS CITY LOCATIONS. Community Services Director Hylton presented the staff report. In response to Council Member Sniff, Community Services Director Hylton explained a limited number of highly-visible signal boxes were considered as part of a pilot program and are generally located in the Village area. Julie Ann Kirk, the artist, clarified that coordinating designs will be utilized on the signal boxes located at Desert Club Drive and Calle Tampico, in response to Council Member Henderson. In response to Council Member Sniff, Ms. Kirk explained each side may compete with the other if different designs were painted on each side. Mayor Adolph conveyed concern about the locations the boxes are installed and stated staff will be monitoring the installation more closely. MOTION - It was moved by Council Members Sniff/Evans to approve an Art Purchase Agreement with Julie Ann Designs to design and paint six signal and electrical boxes at various locations in the City and authorize the City Manager to execute the agreement. Motion carried unanimously. 3. CONSIDERATION OF A SUPPLEMENTAL MARKETING AGREEMENT FOR THE 2010 BOB HOPE CHRYSLER CLASSIC AND REVIEW OF THE 2009 BOB HOPE CHRYSLER CLASSIC VISITOR PROFILE SURVEY. City Council Minutes 6 July 7, 2009 Assistant City Manager-Development Services Evans presented the staff report. Council Member Sniff asked if the event will continue to be titled the Bob Hope Chrysler Classic; questioned retail businesses being a beneficiary of any increased sales, and suggested trying to quantify the sales tax benefit next year. He also asked if the 5145,000 is in addition to what was done last year. Assistant City Manager-Development Services Evans explained the amount of 5145,000 is the amount of this agreement; there is no additional funds required for the supplemental marketing agreement; and there is the existing agreement relative to the use of SilverRock Resort. And further explained, there is a slight increase due to an additional golf course in the event this year. Mayor Adolph commented on the need for additional marketing of the cities in the Valley; and inquired about the anticipated total cost to the City for the 2010 event. Assistant City Manager-Development Services Evans explained 5392,000 has been budgeted for the contract to use SilverRock, the supplemental marketing agreement, the Landmark contract, and some electrical work; an additional 580,000 cost for dust control would be a cost even without the event. He noted there will also be a reduction in revenue due to preparation of the course and reduction of golf play; and confirmed all costs for the event have been budgeted. John Foster, 78-234 Hacienda, President of the Bob Hope Classic, stated the event this year will be called the Bob Hope Classic; explained the Foundation is looking for future sponsors but has enough reserves to conduct the event this year; they are working hard to make the event bigger and better, and they anticipate a strong sponsorship for the 2010 Classic event. Mayor Adolph commented on the importance of the funding support community charities derive from the Bob Hope Classic event; and requested the Bob Hope Classic Board consider having a City staff member participate on the Board to represent the City. Mr. Foster stated the Board is continually evolving, and noted eight members of the Board are residents of La Quinta. Council Member Henderson stated the Board needs to operate independently from the City. Council Member Franklin asked if the Board has considered changing the format of the tournament. Mr. Foster stated it has been discussed but the Bob Hope Classic is the only pro-am tournament with most players coming City Council Minutes 7 July 7, 2009 from outside the local area. He noted the existing format exposes us to a much greater golf community. Mayor Adolph noted Arnold Palmer was the host last year, and asked if anyone has been selected to host the 2010 event. Mr. Foster stated they have not selected anyone yet. In response to Council Member Evans, Mr. Foster explained their Director of Marketing is in constant contact with City staff to address the marketing component of the event. Council Member Sniff conveyed agreement with a separation between the organization and the City; and asked if the Board is searching for new major sponsors. Mr. Foster stated they have partnered with UTA to search for sponsors because of their local presence in Southern California. Council Member Sniff inquired about their efforts to attract more major players. Mr. Foster noted Tiger Woods dominates the media but there are other major players who participate in the Bob Hope Classic event. MOTION - It was moved by Council Members Sniff/Henderson to approve a Supplemental Marketing Agreement for 2010 with the Bob Hope Classic in an amount not to exceed S145,000. Motion carried unanimously. STUDY SESSION 1. DISCUSSION OF THE CITY NEWSLETTER AND THE CHAMBER OF COMMERCE GEM PUBLICATION. Economic Development Project Manager Powell presented the staff report. In response to Council Member Sniff, City Attorney Jenson stated because the City is not involved with advertisements in The Gem, there is no legal issue with combining the two publications. Council Member Henderson conveyed disappointment about the lack of creative efforts to create a new publication; and spoke in support of reducing the number of publications of The Gem to ten per year. She stated The City Report is an excellent effort to convey information to the community and supports sending out two publications a year for the next two years. She remains skeptical on the value of either publication but feels they make a positive effort to convey information to the residents. She suggested staff come up with a new creative publication and report on the status of the Internet publications. City Council Minutes 8 July 7, 2009 In response to Council Member Evans, Economic Development Project Manager Powell explained the service contract between the City and the Chamber of Commerce does not specify the number of required issues of The Gem to be produced. Council Member Franklin expressed concern about reducing the number of The Gem publications because businesses. struggle during the summer months; and conveyed support for Option C. Council Member Sniff stated he does not support combining the publications. He supports reducing The Gem to ten publications a year and The City Report to two publications with the option of publishing a third issue if needed. Council Member Henderson stated she supports distributing the two publications separately. Mayor Adolph noted the issue at hand is to assist the Chamber of Commerce. He supports reducing The Gem to ten issues a year, and does not support combining the publications. Council Member Franklin confirmed the City Council concurred to publish The Gem ten times per year. REPORTS AND INFORMATIONAL ITEMS Palm Springs Desert Resort Communities Convention & Visitors Authority - Council Member Henderson reported the new financial structure of the organization is moving forward; and membership is actively involved. She noted staff would be attending the next meeting because she and Council Member Evans will be at the League of California Cities Summit Conference. League of California Cities - Council Member Henderson announced the next League of California Cities-Riverside County Division General Meeting will be held on July 13, 2009, at the Naval Service Warfare Center in Norco. Chamber of Commerce Workshop/Information Exchange Committee - Mayor Adolph reported the meeting went well and the Committee addressed financial issues. City Council Minutes 9 July 7, 2009 Sunline Transit Agency -Mayor Adolph reported they approved the budget for next fiscal year; and stated the organization is having some difficult issues with the City of Indio regarding the transportation center. All other reports were noted and filed. DEPARTMENT REPORTS -None MAYOR AND COUNCIL MEMBERS' ITEMS Mayor Adolph spoke regarding an issue between William Cain, a local artist, and the La Quinta Arts Foundation, wherein Mr. Cain has been approved only one time out of the 11 times he has submitted applications to participate in the La Quinta Arts Festival. Mayor Adolph stated he explained to Mr. Cain that the selection is entirely up to the Arts Foundation, but feels consideration should be given to local artists. Council Member Henderson stated the jury selection process for participating in the Arts Festival is very stringent, and the event has never been for local artists. She explained the City is not involved with the selection of artists just as the City is not involved with selection of the golfers for the Bob Hope Classic. She noted the event is nationally recognized as one of the top festivals in the country, which is why it has the jury selection process. She suggested that Christi Salamone be invited to explain the jury selection process for the event. Mayor Adolph encouraged better communication between the two parties. Council recessed to the Redevelopment Agency meeting. Council reconvened and recessed to the Financing Authority meeting. Council reconvened and recessed to and until 7:00 p.m. 7:00 P.M. City Council Minutes 10 July 7, 2009 PUBLIC COMMENT William Cain, 52-485 Avenida Rubio, stated he has been juried into the La Quinta Arts Festival only once out of 13 years of applying for the event. He stated many of the spaces are occupied by the same artists every year, and requested a stipulation be implemented by the City to set aside a percentage of spaces for local artists. PRESENTATIONS -None PUBLIC HEARINGS 1.' PUBLIC HEARING TO CONSIDER AN ORDINANCE AMENDING TITLE 9, ZONING, TO: 1) PERMIT USED VEHICLE SALES NOT ASSOCIATED WITH A NEW VEHICLE SALES FACILITY WITHIN THE REGIONAL COMMERCIAL ZONING DISTRICT WITH APPROVAL OF A CONDITIONAL USE PERMIT (9.80.0401; 2) ESTABLISH PROVISIONS FOR THE DEVELOPMENT OF USED CAR SALES FACILITIES (9.100.3001; AND 3) DELETE ERRONEOUS TEXT IDENTIFIED WITH THE AUTOMOTIVE USES PORTION OF THE NON- RESIDENTIAL TABLE OF PERMITTED USES (9.80.040). Planning Director Johnson presented the staff report. The Mayor declared the PUBLIC HEARING OPEN at 7:07 p.m. There being no requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:07 p.m. MOTION - It was moved by Council Members Sniff/Franklin to take up Ordinance No. 472 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO. 472 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 9 OF THE LA QUINTA MUNICIPAL CODE TO: 1) PERMIT USED VEHICLE SALES NOT ASSOCIATED WITH A NEW VEHICLE SALES FACILITY WITHIN THE REGIONAL COMMERCIAL ZONING DISTRICT WITH APPROVAL OF A CONDITIONAL USE PERMIT (9.80.0401; 2) ESTABLISH PROVISIONS FOR THE DEVELOPMENT OF USED CAR SALES FACILITIES (9.100.300); AND 3) DELETE ERRONEOUS TEXT IDENTIFIED WITH THE AUTOMOTIVE USES PORTION OF THE NON-RESIDENTIAL TABLE OF PERMITTED USES 19.80.0401. City Council Minutes 11 July 7, 2009 It was moved by Council Members Sniff/Henderson to introduce Ordinance No. 472 on first reading. Motion carried by the following vote: AYES: Council Members Evans, Franklin, Henderson, Sniff, Mayor Adolph NOES: None ABSTAIN: None ASSENT: None ADJOURNMENT There being no further business, it was moved by Council Members Sniff/Evans to adjourn. Motion carried unanimously. Resp VERONICA J,l~l(/IONTECINO, City Clerk City of La rota, California