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1999 05 18 CC�9 Qum& 0 � z U - S 14 v� "y OF TN`� City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La auinta, California 92253 Regular Meeting May 18, 1999 - 2:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call PUBLIC COMMENT Beginning Res. No. 99-57 Ord. No.331 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 1. EVALUATION OF COUNCIL -APPOINTED POSITION - CITY ATTORNEY PURSUANT TO GOVERNMENT CODE SECTION 54956.6. PUBLIC COMMENT - 3:00 pm This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of May 4, 1999 ANNOUNCEMENTS PRESENTATIONS WRITTEN CORRESPONDENCE LETTER FROM BUILDING INDUSTRY ASSOCIATION REQUESTING A LUNCHEON MEETING. 2. LETTER FROM LA QUINTA ON STAGE REQUESTING FUNDING. 3. LETTER FROM LA QUINTA ARTS ASSOCIATION REGARDING THE USE OF A PORTION OF THE CHAMBER OF COMMERCE BUILDING AT 51-351 AVENIDA BERMUDAS. Page - 2 - CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED MAY 18, 1999. 2. TRANSMITTAL OF TREASURER'S REPORT DATED MARCH 31, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. 3. ADOPTION OF RESOLUTION ACCEPTING THE DONATION OF COMPUTERS TO THE LA QUINTA SENIOR CENTER BY THE FRIENDS OF THE LA QUINTA SENIOR CENTER. 4. APPROVAL OF AN APPROPRIATION FOR BUILDING AND SAFETY PLAN CHECK CONTRACT SERVICES. 5. AUTHORIZATION OF EXPENDITURE OF ART IN PUBLIC PLACES FUNDS FOR SUMMER/ PUBLIC ART BROCHURE. 6. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATES FOR PROJECT 98-15, VARIOUS CITYWIDE SIGNAL IMPROVEMENTS. 7. AUTHORIZATION FOR THE CITY MANAGER TO SIGN A CONTRACT FOR ENVIRONMENTAL SERVICES TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR A REQUEST OF A SPECIFIC PLAN AND SITE DEVELOPMENT PERMIT FOR A MAXIMUM 1 ,000-UNIT RESIDENTIAL DEVELOPMENT WITH THREE GOLF COURSES BOUNDED BY JEFFERSON STREET ON THE WEST, MONROE STREET ON THE EAST, AVENUE 54 ON THE SOUTH AND AVENUE 50 ON THE NORTH. APPLICANT: LA QUINTA LAND PARTNERS. 8. AUTHORIZATION TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH CVWD FOR IMPROVEMENTS ASSOCIATED WITH CAPITAL IMPROVEMENT PROJECT 98-09, WASHINGTON STREET BRIDGE WIDENING. 9. ACCEPTANCE OF PROJECT 98-08, PLAZA LA QUINTA/HIGHWAY 111 TRAFFIC SIGNAL IMPROVEMENTS. 10. AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE VARIOUS PURCHASE ORDERS FOR THE DEVELOPMENT OF PROJECT 98-16, FRITZ BURNS PARK RETROFIT/BEAR CREEK BIKE PATH REST STOPS. 11. APPROVAL TO AWARD A CONTRACT FOR CONSTRUCTION OF PROJECT 99-01, AVENUE 50 MEDIAN LANDSCAPE IMPROVEMENTS. BUSINESS SESSION CONSIDERATION OF ADOPTION OF RESOLUTION ACCEPTING, FOR THE PURPOSE OF REVIEW, THE FCC FORM 394 SUBMITTED BY MEDIA ONE, INC. RELATING TO A FRANCHISE TRANSFER FOR CABLE TELEVISION SERVICES AND PRESCRIBING CERTAIN PROCEDURES RELATING THERETO. A) RESOLUTION ACTION. u Page - 3 - 2. CONSIDERATION OF PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, FISCAL YEAR 1999/2000. A) RESOLUTION ACTION. 3. CONSIDERATION OF AWARD OF CONTRACT TO CONSTRUCT PROJECT 98-05, CITY ENTRANCE MONUMENTS. A) MINUTE ORDER ACTION. 4. CONSIDERATION OF AN AMENDMENT TO CHAPTER 2.29 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE REGARDING THE ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. 5. CONSIDERATION OF AN APPLICATION FOR SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM GRANT FUNDS. A) MINUTE ORDER ACTION. 6. SECOND READING OF ORDINANCE NO. 330 - RE: UNIFORM BUILDING CODES. STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS A. INVESTMENT ADVISORY BOARD MINUTES OF APRIL 14, 1999 B. COMMUNITY SERVICES COMMISSION MINUTES OF APRIL 12 & APRIL 21, 1999 C. CULTURAL ARTS COMMISSION MINUTES OF APRIL 8, 1999 D. PLANNING COMMISSION MINUTES OF APRIL 13, 1999 E. ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE MINUTES OF APRIL 7, 1999 F. CVAG COMMITTEE REPORTS G. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (PENA) H. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) I. C. V. MOUNTAINS CONSERVANCY (SNIFF) J. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) K. LEAGUE OF CALIFORNIA CITIES COMMITTEES L. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) M. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) N. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 0. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) P. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD Q. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) R. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) Page -4- DEPARTMENT REPORTS A. CITY MANAGER 1 . RESPONSES TO PUBLIC COMMENT B. CITY ATTORNEY C. CITY CLERK 1 . REPORT ON UP -COMING EVENTS D. BUILDING AND SAFETY DIRECTOR 1 . MONTHLY REPORT FOR APRIL 1999 E. COMMUNITY DEVELOPMENT DIRECTOR 1 . MONTHLY REPORT FOR APRIL 1999 F. COMMUNITY SERVICES DIRECTOR 1 . MONTHLY REPORT FOR APRIL 1999 G. FINANCE DIRECTOR 1. REVENUE AND EXPENDITURES REPORT DATED MARCH 31, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY 2. YEAR 2000 PROJECT STATUS REPORT H. PUBLIC WORKS DIRECTOR 1 . MONTHLY REPORT FOR APRIL 1999 I. POLICE CHIEF 1 . MONTHLY REPORT FOR APRIL 1999 J. BATTALION CHIEF - None MAYOR AND COUNCIL MEMBERS' ITEMS DISCUSSION OF CHARTER CITY STATUS. (PERKINS) 2. DISCUSSION OF Y2K COMMITTEE. (PERKINS) RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. Page -5- PRESENTATIONS PUBLIC HEARINGS CERTIFICATION OF ENVIRONMENTAL ASSESSMENT 98-369 AND APPROVAL OF TENTATIVE TRACT MAP 28982, SITE DEVELOPMENT PERMIT 98-631, AND TRACT 24230 AMENDMENT #1, A REQUEST TO SUBDIVIDE 10.17 ACRES FOR DEVELOPMENT OF 160 AIRSPACE CONDOMINIUMS AND ELIMINATION OF A REQUIREMENT TO PROVIDE AFFORDABLE HOUSING UNITS WITHIN THE DEVELOPMENT LOCATED ON THE SOUTHWEST CORNER OF 47T" AVENUE AND ADAMS STREET. APPLICANT: MAINIERO SMITH AND ASSOCIATES, INC. FOR A. G. SPANOS CORPORATION. A) RESOLUTION ACTION. 2. SITE DEVELOPMENT PERMIT 97-603 AMENDMENT #2 TO AMEND THE BUILDING ELEVATIONS, LANDSCAPING PLANS, AND DEVELOPMENT PLANS FOR TWO OF THREE AUTO SALES FACILITIES ON THE SOUTH SIDE OF HIGHWAY 1 1 1, BETWEEN ADAMS STREET AND DUNE PALMS ROAD. APPLICANT: STAMKO DEVELOPMENT COMPANY, MAZDA SUPERSTORE, AND INDIO CHRYSLER CENTER. A) RESOLUTION ACTION. 3. ENVIRONMENTAL ASSESSMENT 98-375, SPECIFIC PLAN 98-034 AND PARCEL MAP 29052 A REQUEST TO CERTIFY A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT, A REVIEW OF DEVELOPMENT PRINCIPLES AND GUIDELINES FOR A 111,000 SQUARE FOOT SHOPPING CENTER, AND THE SUBDIVISION OF 12.5 ACRES INTO SEVEN PARCELS AND ONE REMAINDER PARCEL AT THE NORTHWEST CORNER OF JEFFERSON STREET AND 50TH AVENUE. APPLICANT: LUNDIN DEVELOPMENT COMPANY. A) RESOLUTION ACTION. 4. TENTATIVE TRACT 29136, A REQUEST TO SUBDIVIDE 286.6 ACRES INTO LOTS FOR FUTURE RESIDENTIAL, GOLF COURSE, PRIVATE STREETS, COMMON AREAS, AND RELATED USES, LOCATED ON THE NORTH SIDE OF AIRPORT BOULEVARD, BETWEEN MADISON STREET AND MONROE STREET. APPLICANT: KSL LAND CORPORATION. A) RESOLUTION ACTION. Page - 6 - ENVIRONMENTAL ASSESSMENT 99-378: 1)TO CONSIDER A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR JEFFERSON STREET IMPROVEMENTS FROM AVENUE 54 TO INDIO BOULEVARD; 2) APPROVE AMENDMENT NO. 2 TO CVA REIMBURSEMENT AGREEMENT AND MEMORANDUM OF UNDERSTANDING FOR FINAL DESIGN AND CONSTRUCTION OF JEFFERSON STREET FROM AVENUE 54 TO STATE ROUTE 1 1 1; 3) APPROVE AMENDMENT NO. 1 TO ROBERT BEIN, WILLIAM FROST AND ASSOCIATES IN THE AMOUNT OF $665,178 TO PREPARE PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE AND 4) APPROVE PS&E AND AUTHORIZE STAFF TO ADVERTISE AND RECEIVE BIDS. APPLICANTS: CITY OF LA QUINTA, CITY OF INDIO, COUNTY OF RIVERSIDE AND COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS. A) RESOLUTION ACTION. 6. SPECIFIC PLAN 83-001 AMENDMENT #5 AND SITE DEVELOPMENT PERMIT 99-642 TO ALLOW A TEN FOOT FRONT YARD SETBACK WHERE 20 FEET IS REQUIRED, AND TO INCREASE THE UNIT COUNT; AND APPROVAL OF DEVELOPMENT PLANS FOR THREE NEW PROTOTYPE RESIDENTIAL PLANS RANGING IN SIZE FROM 1,802 TO 2,418 SQUARE FEET SOUTH OF 50T" AVENUE, WEST OF WASHINGTON STREET ALONG CALLE NORTE, EAST OF AVENIDA LAS VERDES, AND SOUTHWEST AND SOUTHEAST OF AVENIDA LOS VERDES, WITHIN DUNA LA QUINTA. APPLICANT: CENTURY-CROWELL COMMUNITIES. Note: To be continued to June 15, 1999. ADJOURNMENT DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of foregoing agenda for the City Council meeting of the Council Chamber, 78-495 Calle Tampico and Commerce and at Albertson's, 78-630 Highway DATED: May 14, 1999 AUNDRA L. JUHOLA, City Clerk City of La Quinta, California La Quinta, California, do hereby declare that the May 18, 1999 was posted on the outside entry to on the bulletin board at the La Quinta Chamber of 1 1 1, on Friday, May 14, 1999. PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Page -7- WRITTEN CORRESPONDENCE ITEM. l f1�1� rLU j r April 29, 1999 a to a 3 F11 11 t6 75thOI R u i " ANNIVERSARY CITY Ci`ERK Mayor John Pena City of La Quinta 78-495 Calle Tampico Desert Chapter La Quinta, CA 92253 Building ialiou of tiuolhrrn California Dear John: On behalf of the members of the Building Industry Association Desert Chapter, I would like to suggest a luncheon meeting between yourself, members of the City Council and my membership at noon on a day and location of your choice, during the fourth week of June, 1999 or at a more convenient time during that month. The outline of the meeting would be a brief presentation by you regarding the City of La Quinta, followed by a question and answer period. This would enable our membership to better understand your City and your Council to better understand our organization through discussion and open communication. We understand this may have to be an announced public meeting to meet the requirements of the Brown Act, and we would ask that your staff handle this detail. I would appreciate hearing from you at 360-2476 as soon as possible so that we might begin preparations for this important luncheon. When you call with a confirmation that you would like to join us, please offer options for dates in June and a possible location for this meeting that would allow you and the rest of the City Council to attend such an event. Respect lly, KKidlbey ive Director ,7561 Country Club Urice Nalw Desert. California 92211 i 60.36C1.2176 fax 760.72.3372 Chicago Title Norwest Mortgage, Inc. Southern California Gas Company WRITTEN CORRESPONDENCE ITEM: �C 'A Quinta on P-0- Jgox 1999`' ft 3 0 Ail 10 ` 2 ,LA Quinta, Cc4 92293 Q U 1 l A (760)771-1999 C I' v L t R K April 26. 1999 LA QUINTA CITY COUNCIL 78-495 Calle Tampico La Quinta. CA 92253 Dear Mayor Pena and City Council Members: Please consider this letter as a formal request from the Board of Directors of La Quinta on Stage, Inc. for fiinding of $15,000.00 from the City of La Quinta's 1999-2000 budget. As you know the scheduled premiere date of Memorial Day weekend 1999 has been postponed due to setbacks caused by the loss of our creative team. This temporary setback has not dampened the spirit of the Board. We remain as dedicated to and enthusiastic about the project as ever. Replacing the team has been a slow process_ we will not compromise our high standards to avoid delays. The upside of the postponement is that it has brought several local. talented people to our attention, some of whom were not available in the past. Utilizing local talent has always been a high priority and we are close to assembling a new team comprised of Coachella Valley residents. Education continues to remain one of our primary, goals. Our scholarship program is open to all Coachella Valley high school students. Last years recipient was from La Quinta High School. Applications have been sent out for this vears award. The community remains faithful to the project and we continue to receive pledges and donations. We greatly appreciate your financial assistance in the past. Please continue to support this worthy cause. We welcome the opportunity to provide you with further information or to answer any questions. Sincerely. Honey Atkins President WRITTEN CORRESPONDENCE ITEM: 3 La Quinta Arts Association Post Office Box 4, La Quinta, CA 92253 Phone: (76o) 564 j88a - Fax (76o) 564 59S7 The Honorable John Pena and Members of the City Council P. O. Box 1504 La Quinta, CA 92253 May 12, 1999 Dear Mayor Pena: MAY i Elaine Reynolds, President Nan Bunnell, Vice President Mary Dwyer, Treasurer The La Quinta Arts Association is comprised of a group of local Coachella Valley artists seeking to further art in the Coachella Valley. We have been discussing a suitable site for a gallery with Mr. Douglas Yavanian, Executive Director of the La Quinta Chamber of Commerce. He feels it would be beneficial to the Chamber as well as the Arts Association if we can sub -lease the back room of the 51-351 Avenida Bermudas building. Presently the Chamber is occupying the entire house, but they would be willing to let us use the room opening into the outdoor space for an art gallery and sculpture garden. The location, next to the highly trafficked post office, is especially suitable for exhibiting local art and should be a draw to bring people into La Quinta. Mr. Yavanian pointed out that people now -a -days who are looking at a place to settle consider schools and art important to a location. In working together we feel the city will also benefit. We would appreciate it if you would put our request for the use of part of the building on 51-351 Avenida Bermudas on the agenda for the next Council meeting. Thank you for your consideration. Sincerely, Elaine Reynolds President La Quinta Arts Association COUNCIURDA MEETING DATE: MAY 18, 1999 ITEM TITLE: Demand Register Dated May 18, 1999 RECOMMENDATION BACKGROUND Prepaid Warrants 36946 - 36978 } 36979 - 369821, 36983 - 369861, P/R 2972 - 3048} P/R Tax Transfers; Payable Warrants: 36987 - 3712811 FISCAL IMPLICATIONS: Demand of Cash -City Approve Demand Register Dated May 18, 1999 2,140.00 478.35 10,919.84 101,217.46 25,373.19 CITY DEMANDS 707,920.16 RDA DEMANDS $848,049.00 $831,457.40 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING $831,457.40 16,591.60 $848,049.00 )JohnFalconer , inan Director v ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 36987 05/12/99 &00773 COACHELLA VALLEY HOUSING 36988 05/12/99 &00774 TERRY FORWARD 36989 05/12/99 &00775 JOHN OATEY & MARY OATEY 36990 05/12/99 &00776 WAVEVISION 36991 05/12/99 &00777 KIMBERLY HARTNETT 36992 05/12/99 &00778 ANDREW PIERCE CORP 36993 05/12/99 AlRO01 A-1 RENTS 36994 05/12/99 ABE001 JAQUES ABELS 36995 05/12/99 ABL001 ABLE RIBBON TECH 36996 ** AP CHECK RUN VOID ** 36997 05/12/99 ACE010 ACE HARDWARE 36998 05/12/99 AD0010 DON ADOLPH 36999 05/12/99 AME200 AMERIPRIDE UNIFORM SVCS 37000 05/12/99 ASCO01 A & S COFFEE SERVICE 37001 05/12/99 ATH050 PAM ATHA 37002 05/12/99 ATT100 AT&T WIRELESS SVC 37003 05/12/99 AUT030 AUTOMATED TELECOM 37004 05/12/99 AZT200 AZTEC RENT -A -CAR 37005 05/12/99 BAN150 BANK OF NEW YORK 37006 05/12/99 BAR050 RENEE BARIBEAU 37007 ** AP CHECK RUN VOID ** 37008 05/12/99 BER150 BERRYMAN & HENIGAR INC 37009 05/12/99 BES150 BEST SIGNS INC 37010 05/12/99 BIG010 BIG A AUTO PARTS 37011 05/12/99 BUR090 BURNS INT'L SECURITY SVCS 37012 05/12/99 CAD010 CADET UNIFORM SUPPLY 37013 05/12/99 CAL014 CALIFORNIA COURT BUILDERS 37014 05/12/99 CAT100 CATELLUS RESIDENTIAL 37015 05/12/99 CEN010 CENTURY FORMS INC 37016 05/12/99 COA080 COACHELLA VALLEY WATER 37017 05/12/99 COA082 COACHELLA VALLEY WATER 37018 05/12/99 COM040 COMMERCIAL LIGHTING IND 37019 05/12/99 C00050 J P COOKE CO, THE 37020 05/12/99 C00200 COONS CONSTRUCTION 37021 05/12/99 COS050 COSTCO BUSINESS DELIVERY 37022 05/12/99 DES018 DESERT ELECTRIC SUPPLY 37023 05/12/99 DES019 DESERT FIRE EXTINGUISHER 37024 05/12/99 DES065 DESERT TEMPS INC 37025 05/12/99 DII050 CHRISTINE DIIORIO 37026 05/12/99 DOU010 DOUBLE PRINTS 1 HR PHOTO 37027 05/12/99 DRU100 DRUMMOND AMERICAN CORP 37028 05/12/99 DUN050 DUNN-EDWARDS CORP 37029 05/12/99 EAG100 EAGLE/HOUSEHOLD BANK FSB 37030 ** AP CHECK RUN VOID ** 37031 05/12/99 EC0005 ECONO LUBE N TUNE 37032 05/12/99 EMP040 EMPLOYMENT DEVELOPMENT 37033 05/12/99 ENT100 ENTERPRISE WELDING 3:40PM 05/12/99 PAGE 1 PAYMENT AMOUNT 75.00 35.00 68.08 45.00 110.00 25.00 44.00 494.42 794.23 785.06 547.88 95.56 174.00 308.00 630.08 215.37 127.29 1500.00 84.00 7831.00 1803.66 36.69 144.00 192.14 25.00 164018.42 90.80 160.15 1500.00 702.55 137.22 6554.35 709.25 1184.71 115.00 910.00 206.30 47.91 246.35 412.04 136.84 750.74 2661.00 300.00 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:40PM 05/12/99 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 37034 05/12/99 FAL050 JOHN FALCONER 100.80 37035 05/12/99 FRI040 FRIENDS OF THE CULTURAL 2500.00 37036 05/12/99 GAS010 GASCARD INC 1852.78 37037 05/12/99 GAT020 GATEWAY BUSINESS 2101.14 37038 05/12/99 GE0010 GEORGE'S GOODYEAR 428.03 37039 05/12/99 GSD050 GS DIRECT 271.44 37040 05/12/99 GTE010 GTE CALIFORNIA 3428.84 37041 05/12/99 HER010 JERRY HERMAN 457.05 37042 05/12/99 HIG010 HIGH TECH IRRIGATION INC 443.73 37043 05/12/99 HIL150 HILTON FARNKOPF & 12103.20 37044 05/12/99 HOL030 HOLMES & NARVER INC 21850.95 37045 05/12/99 HOM030 HOME DEPOT 141.58 37046 ** AP CHECK RUN VOID ** 37047 05/12/99 HON050 DAWN C HONEYWELL 12430.02 37048 05/12/99 H00050 FAYE HOOPER 125.00 37049 05/12/99 ICIO55 ICI DULUX PAINT CENTERS 5.45 37050 05/12/99 IMPO10 IMPERIAL IRRIGATION DIST 705.63 37051 05/12/99 IMP015 IMPERIAL IRRIGATION DIST 400.00 37052 05/12/99 IND017 INDIO FLORIST 86.20 37053 05/12/99 INLO50 INLAND EMPIRE BUSINESS 24.00 37054 05/12/99 INL200 INLAND POWER EQUIPMENT CO 1146.66 37055 05/12/99 IRWO10 JOSEPH IRWIN 108.43 37056 05/12/99 KIN050 KINKO'S 525.44 37057 05/12/99 KIN100 KINER/GOODSELL ADVERTISNG 5175.00 37058 05/12/99 KRI100 KRIBBS CONSTRUCTION 1677.00 37059 05/12/99 KUL050 KULI IMAGE INC 281.80 37060 05/12/99 KUN100 MARNI KUNSMAN 90.88 37061 05/12/99 LAQ040 LA QUINTA CHAMBER COMMERC 50.00 37062 05/12/99 LAQ100 LA QUINTA VOLUNTEER FIRE 222.00 37063 05/12/99 LIN050 JAMES LINDSEY 106.56 37064 05/12/99 LUC050 LUCENT TECHNOLOGIES 605.09 37065 05/12/99 LUN050 LUNDEEN PACIFIC CORP 31605.84 37066 05/12/99 MCDO10 MC DOWELL AWARDS 48.49 37067 05/12/99 MCK010 McKESSON WATER PRODUCTS 279.25 37068 05/12/99 MID100 MIDWEST INDUSTRIAL SUPPLY 1267.50 37069 05/12/99 MIT100 BOB MITCHELL 315.00 37070 05/12/99 MOB100 MOBILE COMM 62.45 37071 05/12/99 MOU100 DONALD J MOULIN 107.27 37072 05/12/99 MUN010 MUNI FINANCIAL SERV INC 3109.56 37073 05/12/99 NAV100 NAVARRETE STUDIO 3500.00 37074 05/12/99 NAW010 RON NAWROCKI 2000.00 37075 05/12/99 NIC100 NICKERSON, DIERCKS & ASSC 10080.00 37076 05/12/99 OLI100 OLINN MESSAGE CENTER 73.19 37077 05/12/99 OUT100 OUTDOOR SERVICES INC 100.00 37078 05/12/99 OWE020 OWEN & BRADLEY 4914.62 37079 05/12/99 PAG100 PAGING NETWORK SAN DIEGO 28.67 37080 05/12/99 PAL010 PALM SPRINGS DESERT RESRT 126741.00 37081 05/12/99 PAL130 PALM VALLEY COUNTRY CLUB 450.00 37082 05/12/99 PAR030 PARKHOUSE TIRE INC 230.39 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME 37083 05/12/99 PER010 RONALD A PERKINS 37084 05/12/99 PIN050 PINK INC 37085 05/12/99 RAD050 RADIO SHACK 37086 05/12/99 RAL050 RALPHS GROCERY CO 37087 05/12/99 RAS020 RASA - ERIC NELSON 37088 05/12/99 RECO10 RECOGNITION INC 37089 05/12/99 REY050 ELAINE REYNOLDS 37090 05/12/99 RIV083 RIV CNTY INFORMATION 37091 05/12/99 RIV100 RIVERSIDE COUNTY SHERIFFS 37092 05/12/99 RIV102 RIVERSIDE COUNTY SHERIFF 37093 05/12/99 RIV350 RIVERSIDE SAN BERNARDINO 37094 ** AP CHECK RUN VOID ** 37095 05/12/99 RUT050 RUTAN & TUCKER 37096 05/12/99 SAN200 SAN DIEGO ROTARY BROOM CO 37097 05/12/99 SAX100 SAXON ENGINEERING SERVICE 37098 05/12/99 SEC050 SECURITY LINK/AMERITECH 37099 05/12/99 SHAO10 SHADOW PALMS GARDENING 37100 05/12/99 SIM020 JAMES E SIMON CO 37101 05/12/99 SMA010 SMART & FINAL 37102 05/12/99 SMO010 DONNALDA SMOLENS 37103 05/12/99 SOCO10 THE SOCO GROUP INC 37104 05/12/99 SOU007 SOUTHWEST NETWORKS, INC 37105 05/12/99 SOU010 SOUTHERN CALIF GAS CO 37106 05/12/99 SPE010 STEVE SPEER 37107 05/12/99 SPI010 CRISTAL SPIDELL 37108 05/12/99 SPRO10 SPRINT 37109 05/12/99 STA050 STAPLES 37110 05/12/99 SZE100 SHARON SZESNY 37111 05/12/99 TER100 TERRA NOVA PLANNING & 37112 05/12/99 TH0050 THOMPSON PUBLISHING GROUP 37113 05/12/99 TOP010 TOPS'N BARRICADES INC 37114 05/12/99 TRA020 TRANSAMERICA 37115 05/12/99 TRU010 TRULY NOLEN INC 37116 05/12/99 TTI100 TTI NATIONAL INC 37117 05/12/99 TYL050 ROBERT T TYLER 37118 05/12/99 ULT100 ULTIMATE INTERNET ACC INC 37119 05/12/99 USO100 US OFFICE PRODUCTS 37120 05/12/99 VER010 ROMANO VERLENGIA 37121 05/12/99 VID050 VIDEO DEPOT 37122 05/12/99 VIK010 VIKING OFFICE PRODUCTS 37123 05/12/99 VON010 VON'S C/O SAFEWAY INC 37124 05/12/99 WAL010 WAL MART STORES INC 37125 05/12/99 WEL100 PATRICK WELCH 37126 05/12/99 WIL010 WILLDAN ASSOCIATED 37127 05/12/99 XER010 XEROX CORPORATION 37128 05/12/99 YOU100 YOUNG ENGINEERING SERVICE CHECK TOTAL 3:40PM 05/12/99 PAGE 3 PAYMENT AMOUNT 31.60 600.00 107.73 27.73 710.00 597.62 267.00 495.01 212630.39 1200.00 35.00 12308.49 374.97 6510.00 111.45 150.00 3066.66 103.84 100.00 64.87 3410.00 658.73 40.07 35.20 908.33 668.11 392.00 603.93 275.00 498.69 140.75 208.00 8.09 67.68 40.00 529.21 50.82 14.73 90.00 84.33 44.76 267.00 6253.10 277.25 1470.00 707,920.16 4 N Nl N m rn Z N U' � Q a a. u Q W r El F r E H r H r H w P H E- H o E l E r O E l H r o E-1 H r O E4 H r r r O O o F H F p F o H In Z l(1 r t[l n w t[l O l[l 1' O N d n Ql w V r. 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O O O O O O O O O O O O O O O r1 N r rl r1 r n t1 ti � i0 O Vl in Ut �n ul i(1 O O ifl O O O O O O O l[l � p in .ti N i[l �'l r•l •--� .-� .� O 1' N .r V N N V N N V O �'1 Q O O O O O O O O O O O O O O O O O O O O m F U U U u a z z m m m m m m m ❑O z N w o H F H F H F F H F o u u u u u u u ❑ ❑ ❑ ❑ ❑ ❑ ❑ - W W w C C+� �7 H O O O O O O O z z z z W �• w w w w a V O a a a s a a a w w N W ul m � �, �? a m a a a a a a a � a El w m [Wa 3 vv7l Q w EQ-� w w w w w w w w w a w O O O u u u E+ a H a E a ac z m Q 5 w w w w w w w o o u H o p W W w z z o z m m m y 0 0 0 0 0 0 0 0 0 0 o x z z z a Q a O m m m m m m ^7 O 0 O O O Q Q Q Q Q .7 > > > > > 3 3 3 3 a p > o c o O o O o o O o o O o 0 0 o O O O o �{ o .ti O Q p 0 O ti o O 0 O 0 0 O O 0 0 o O 0 O 0 J O u F 0 O O 0 U o O a s ❑ o `o O Q U > > > � > > � > W > > > > > > 3 3 3 3 3 22 Z r m m cRF�; O O o O z m m N r-1 rn in O W V F E 13 � El H El F F a a ui o 0 z o io 0 � N r a 0 0 0 r �D r' a u N F H F z w w vu w w > w a a > z ¢ > In rn u a w w u w rn K p O a w m m �J N p m m p o rn x t Z w d m W w a O0 w w o o v E � rn � lfl ifl ltl U U W v a w o z z 0 0 o z F F fx p, 6 w wz 0 o ¢ 9 a z o o z r a X X a ¢ o a °a IHn 2 w0 Fz > O O o 0 0 0 F a x o 2 u X X r 0 rn 0 4 F O F E+ Z w E r a a F j�J 4% N 23 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 36983 05/07/99 ARC050 ARCHAEOLOGICAL ADVISORY 36984 05/07/99 JUH050 SAUNDRA JUHOLA 36985 05/07/99 NEW200 NEW & RECYCLED PROMITIONS 36986 05/07/99 USPO10 U S POSTMASTER CHECK TOTAL 3:23PM 05/07/99 PAGE 1 PAYMENT AMOUNT 9500.00 112.81 257.03 1050.00 10,919.84 21 .-I O N r1 V Ill F z 01 C` O Ow El E a m F F F F F W d r O 0 0 o In In z H 0 0 o m o 0 O U U O O .ti N a s O V7 V] W W U) In z a F z El F pF of a o o H o a a g z o w w u o u w x x p a W O 7 W w V W 'L Z O H y O O a z a •t w m ca a O O G. F w O O v O Qa O O O � d' r+l Ifl Ifl ip t� 10 N l0 F y 0 O C N O O O ut V a N O O O O N Z O m 00 F H E n > � o p o ¢ w nw �¢ w W V O a QF QF 7 > > W E O U y u O a O O ? a p Ia a a p o 0 0 0 0 y U O O N O O -- 1 .31 .J 2.5 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 36979 05/03/99 AUT030 AUTOMATED TELECOM 36980 05/03/99 SOR100 SOROPTIMIST INTERNATIONAL 36981 05/03/99 SOU002 SOUL OF CHINA 36982 05/03/99 WEL025 WELLS FARGO BANKCARD CHECK TOTAL 3:56PM 05/03/99 PAGE 1 PAYMENT AMOUNT 32.27 125.00 207.91 113.17 478.35 uJ 3'0 26 ID [� O F Z O) O a w in c+ r o o O _ r d a o r 0 m z z z 0 H 0 H 0 H F F H U U U Z a Z Z a x a a N F z F H Z a H H H w H 6 0 W 0 W On O 0 W 0 O H m 0 a Oa z Op > Q z u 0 z z z z z u z H z H V1 H w w w w W Z W F W w qq > O > O w > w w u wo cc � o w � z z E N H z N o � z a a ¢ m w w a o0 w H a o 0 0 0 0 w o 0 0 0 0 jr r r r r Z N nD ID ID H i N N C N V a a a a a a z z z 0 0 0 a a ¢ a z m m n 5 a w Q o a F F F o •, Cis C d m W m 0 m � U7 a ca.. < a o o O O OO o W r z 3 Z Z; 0 {a7 > O O O O N ICI O O O O W a' U FCFC m m m In 3 d PF z z w s N a a J i 27 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:03PM 04/29/9y CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 36946 04/29/99 ABE001 JAQUES ABELS 150.00 36947 04/29/99 BEN050 SUSAN BENAY 50.00 36948 04/29/99 BET100 OLGA S BETANCOURT 50.00 36949 04/29/99 BOB100 BILL BOBBITT 50.00 36950 04/29/99 BROO10 DIANA BROWN 50.00 36951 04/29/99 BUL100 JAMES BULGRIN 50.00 36952 04/29/99 BUT010 RICHARD BUTLER 150.00 36953 04/29/99 CAT200 CATHEDRAL CITY CHAMBER 40.00 36954 04/29/99 CHAP02 CHARRIE CHAPPIE 50.00 36955 04/29/99 CUN100 DENNIS CUNNINGHAM 50.00 36956 04/29/99 DAV010 MIKE DAVIS 50.00 36957 04/29/99 HUL010 KATHRYN HULL 50.00 36958 04/29/99 IRWO10 JOSEPH IRWIN 50.00 36959 04/29/99 IRWO20 BARBARA IRWIN 50.00 36960 04/29/99 KIR010 TOM KIRK 150.00 36961 04/29/99 LEW010 TOM LEWIS 50.00 36962 04/29/99 LOP100 GILBERT LOPEZ 50.00 36963 04/29/99 MAH100 CYRILLE P MAHFOUD 50.00 36964 04/29/99 MIT150 MICHAEL MITCHELL 50.00 36965 04/29/99 MOU100. DONALD J MOULIN 50.00 36966 04/29/99 PED010 KATHRYN PEDERSEN 50.00 36967 04/29/99 PUE050 MARIA L PUENTE 50.00 36968 04/29/99 REB050 JOAN REBICH 50.00 36969 04/29/99 REY050 ELAINE REYNOLDS 50.00 36970 04/29/99 RIV105 RIV CNTY SHERIFF SPECIAL 50.00 36971 04/29/99 ROB150 STEVE ROBBINS 150.00 36972 04/29/99 SHA040 ROSITA SHAMIS 50.00 36973 04/29/99 STJO10 VICTORIA ST JOHNS 50.00 36974 04/29/99 TYL050 ROBERT T TYLER 150.00 36975 04/29/99 VOS050 JUDY VOSSLER 50.00 36976 04/29/99 WEL100 PATRICK WELCH 50.00 36977 04/29/99 WOL010 KAY WOLFF 50.00 36978 04/29/99 WR1050 ROBERT S WRIGHT 50.00 CHECK TOTAL 2,140.00 m rn m r N r •� O m rn rn z m ra O a O W U• Q a 5 E Q m N C' H rn N El rn N F Ol N F 01 N F El O) N H El rn N F rn N El Ol N El rn N El O� N H O rn N E' F c 0 H S o O O o O o O � O O O o O O o O O � O O O O O O O O O O aa4 0 0 0 o 0 0 0 o c o o O o o O O C7 H F p O �n (c�� F O O Z �n .. U O o a �n Q m o O a �+ 6 cm O O ui O O �n .+ O o Z o z O W O z N H O O O o F tK o E ;> O [n F O !lla�� q� H Q �q FF S E El ° OU o0 of H �Q a off � tttH... Q u ul pH F u F' i w o u F pF. [� m z o t F a o F m CFJ o w H ° H m w o o F F m w o E a U' o . H 1Hi a o N E a r7 Q F m a U fL o o � H a z o .. r. z �n z w 5 H z a > E z > u m > z z ui > w Wz z > � z > (p z o > Fay Wz 1-+ z > u > Wz > 1•] I" U o W o n ' a w rn m rn a rn rn a rn rn ap, rn m a¢� m rn an� rn rn a�y rn rn acy rn rn ap� rn rn ap� rn m ap.� m m Wap� .r a - m w m O F a O W a w O O O O G O O O O O O O C O O O O O O O O o O O O o O o O O 0 O O O O z Z rn O a)m p o rn 0 m o am 0 rn o r rn o rn 0 o 0 0 o v ~ .y .-1 •-1 .-I .-1 � U ,y � O ti O ti O ti O ti ti .-1 O O O O O O .-1 O O H a W In � z a w F u a z a W m H 2 IF+7 m O .O-1 m U w H v) H a z Q a •-� a •� o c� a ti N m s � w u a u ~ o E �n z m o o o m 0 p o 0 h 0 O 0 o p rc o o o o o r�, 3 W w O O a Q V U U a O m 4 29 0� O N N N rn rn H 7 [a U .L Fa m m N H H N H O) N EH F rn N E O1 N E O� N H O� N H Q• N F Ot N E o� N E 01 N F a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 `n w 0 0 0 0 0 0 0 0 0 0 0 0 n �-a H w a U In w m O El a 0 ❑ Z W .> F y w f H V] W > L O c o ❑ Z W > w w u a❑ O F n O E+ o W > _F O u z - z z a O F H a w 0 ❑ Z Vl w W > > z Elp E+ a 0 ❑ Z W > z❑ O F x w 0 z �/7 W w > > L Ela F+ M o ❑ Z W > t+ u a O F Vl p E+ z m w O o ✓7 W W > N H z o o 7- W > N H% z❑ O pF Z W > F W t o a❑ O E H off o H z❑ z 0 of El ap Z } W w U W ❑ p > > x DI [p rn m m rn rn m m rn m rn rn rn m m rn Cl)rn rn rn rn m H z a a a a a a a a a a x x aa, m w m a oC� w F o 0 O 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y O O O O O O of O m O m O o\ O o, O o� O c° � w a H x w a a i ❑ W � z a r o �. z a c `� o w 0 o 0 � 0 F 0 o 0 0 ❑ w N ID N ElO d\ D• N .p � 5 U rn m O� Q• P1 al P1 rn rn O W U' F Q N N N N N N N N N E 6 R1 El F H H F F F H E+ F a a 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z �n ZO �n Z vl Z ul 00 �n z H w 9 w (H a S U U E ul U U to z F El Cps1 > W Z pF El El aF off > N pH OU OH aF pH p W H H F,JJ H C01 F r-� Cr m C a 7 a F a C7 a U a a H a a a 0 z O O o z O O O O O a ❑ ❑ ❑ a ❑ Z ❑ H ❑ m ❑ �� ❑ z ❑ x ❑ Z Z Z 7 a Z Z Z pp W H Z W 'a H Z J W Z W Z W tti r� o-1 W > W Z > QQ W > .a W > W > 4 > V] > �-] > > > U 0 U 5 l�J k w ❑ a U ;� i W R7 m 01 D` O1 01 OJ m O1 OJ O1 Q� OJ � .. x z a .t m w m a 0 O w F a 0 0 0 0 0 0 0 w o 0 0 O 0 O 0 O 0 O 0 O 0 O E z m O) 0 0 (7) 0 y rt O O 0 O O O 0 O �D �n ul tft In ifl in iLl in F J� O 12 (l rl V N N V V N N Y U V 4] P. m o m uo w F+ x .Z. F r w11) w F N m F vai caWa 3 G. Z vl 6 F 0 vl F a > :4 .w-1 a a u H O a 3 aQ. FL Oa > W 0 O a 4 O Hw Z 0 0 O Y 0 0 0 0 O ti o 0 0 F r o W a U d u a O a F > 3 3 3 ❑ a a m TWY4 XP Qum& COUNCIL/RDA MEETING DATE: May 18, 1999 ITEM TITLE: Transmittal of Treasurer's Report as of March 31, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 7 STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated March 31, 1999 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are ayaila* to meek, next, month's estimated expenditures. Jdhn M. Falcor(er, Finance Director Approved for Submission Jay: `Thomas P. Genovese City Manager Attachment. Treasurer's Report, City of La Quinta i TO: FROM: SUBJECT DATE: Titit 4 ha w MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurer's Report for March 31, 1999 May 3, 1999 Attached is the Treasurers Report for the month ending March 31, 1999. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $1,558,561. due to the net effect of revenues in excess expenditures. State Pool: Decrease of $4,400,000. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes, Government Agency Securities and Commercial Paper: Increase of $4,103,578. due to the sale of one T-Note, the purchase of 2 T-Notes and monthly adjustment in the amortized value of the investments. Mutual Funds: Decrease of $1,620,399. due to debt service payments and interest earned. Total decrease in cash balances $358,260. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. M. Falconer I ce Director/Treasurer 5—s 1 /bato 11; If I I I I W � O III O. I �- I'v ILL, U ILL I I G;5 q IN INI IN N IM I IN p E � 16 77 a i ip� g ix I� ICI I x 18 18 �I ;,III j x in 161 lo, I�t j � � �o �j in I � TLj c x IxIx�x' x� y Ix I Ix h IN m O! IO I Ivj q U I Z m e�,a iI qp Z4 y� Z = o �''�pp�O I�O • I p }sa > LL Q i l e o o m Y LL aO a e e e m LL q e $pb m I I p q to Yo ILL e I I CD m e C E ='e i e I Mai E If F� €E E o .0 4 Q 15 j O 1 EZi J{L II lin fn O CJ LL LL LL LL IL LL yxy x x pxp P N a D 0 D N f O O a � E E>> L C Q � o ip CLtL Q o16sm q W W W 9 L -1 /l1 1 4 e k 4 05 m � a o m } CO CD W v •` m CD LL ,IzZZZZMMZ. r r d O G� OO C) (��,'Q000QOOQ = a Z Z Z Z Z O O x 0 0 Lll `7 M 0 0 0 0 0 0)0)0) m 0) cu cu N Q cu O Q co N co r r O r N c M C' 7 IT- c.iu)000 ICI 0) 0 r Z cd OOO til C I U) C) C) C) CD � r . IL r aIi-MNN ;CD 69 M 4, N 0 O O C >——— --ZZ O O -� c00000 a, 0?j a_ a. a. CL LL N N _ o U co0 Cl) CO �. O cn cn IU > d' ' N'. I O L N N N Id' ~ N, i C O O = a o z z dl C ¢ N coCld C) CCU m cc O CI Ci U Of�� d E LLLL U-U- cZ.E' !U��]��FO- 0" E- N m p000000010 10 -i 0) 0) 0 m 0 0 0 mIQ �O�OOQ �Q'. O'zMZz CM (M CO O O O Cl) C.I 0 C) 0 0 1 O O OCl C) �I I ;V. 00011 'i CL OOO CO M v O(fl C . ! N EA 0 C O N, m o o o o Icn0000, a;�a.aaa. NLLI "coo M M M o -Ycn(n0(n}-' L U � II '„a I wl � Ir N N IN'. �I G .� .y I CO) N > cu CO Z dl Z' NI El ial _ }} SFr-F}-4-Q N c��l 'a d rn 0 m =3I>I LL m E cUUUZ E'IL LL U- ?'� =z1Ug�gg il�' 'a. N O 0 C� � � C:): rl- Lo r 'r, N r r- N ;(D' v 0 rl0 �N P"! NN 69 0) 0 LO (,9 y� M f0to 10 _N Ip 1p�p� i0';aO ^ O g170 Nq�{fp�DN N O Jbl INI Ih� It— It-! .I Nm! tm' ~ 10 IOi 'Oi IN�I � C. INI 1 i m O Q i iMIN N I�yIA I t0 t0 O I � NIA N COIb1 l O INf cot—, IQ ICO N °11� id CIO 00 nlCCL� C m I I 0 cu C c fE m m � n C y m 01 E i E H m > c I ° v > C C LL 7 I LL v f0 ca i ,I 7 LL LL L o `rn E LL CL ca �g aw va ° r o ILLLL—LLU mLL 8`c o a a$oA _Qa c®E.E 2ma�1 0mo=B=S.moQm CU0SUQ W J�n a 7', C LL[ 1 ci ! ti Ei C I ` c � � a "_ E `� o c LL =Tito ri 13 is J m tila�� iO '�p" 'eOp�tpDN pp Pq 1 I. m C 88� in f IA M � r IA 1f1 .1{'i O Vf OD C-n � _ iN - - -- cr) N� h. N Irn LO � �p CIN �Iti�.! 1 m 1OD Q� �A ep �p 0 N N aD O t7�01� do ei f � O ^ : �� iM N f f Q �nplM'. ' ^ M �l ri ILL t7777►►►► �` T I Ivy f 1I1�N�' tOlul� IIiIN O7 O N�1 IN b O � QI� t 0 040 0 �c5 o p I IIp p p p �O O oIn II' -ZIp �OIn p -ZO p -Z SSSS o Z O NI NN�O�� -TS��Oyy �O� NIO Y S ON )Ip� T � O ��Syy �Hj♦♦O� C1 <I Jwl Hm 00 �wH •p p ao fR� NOI'V"�e'• j(n(��8SA�' O� pO i 5 N A OIp 6o O: N j4 � N r v C b E a :g � LL r I� ,o x xl N 10 -Z0000 -ZI SSSSI -��000010 �ISSSSSI �1�ny i y N lC T C lC '9 o rn J L O °Lco 630LL Imt Ito O In M mlf M AAi O m N OItpI NO co cc m '� g IAI NI N m M OIOtl M co tol m0'II� If' O ICI f OI F- IIOM C A Op,21 t00 Om O �N' aici: �m Ifl 'ma ri tV IA; LL7 O tD Oflm, Nlf ." r-Itp' I� N IO m I« IA I 10 IN m p p �It01 m N M O1� 000, A Ili' m SIT fl Q)101 tr N IA_` O O l c'� N O� Q� AIA'. I� Ll 'Itp' Lmpl 01 L) tf11N rl ItVI Ir'' N CiOINj im m l . M mjm M m <��I CV' Nri i::I N N LL Ifl A� A O O m�tnt) m N t� ml� ICI jY� m 1~ W pOj U h < O Y10 ypj m V� ItO ib� m mm ImIM G 10 _O O CO Otlj IT toIpI T m OI N M O OI A. It7! It01 A /•! ocr if N OIf M m N MItDi tp LLoI �� If tD ICI N O C, cc CD m M A mlNl If It - f to 10 `IA �101 ItO III "lOR CN� O M Niel tMC)_A tfp-�1�'� N " M m ICI Im" IN'I 101 7t Ih er- (A C, mlfl Ia''. tcm N ILLI !cq' 9I iO I" INN I 4Ornf l ' OO m D aON Im o co ,f m I(OIh_ co V O COD �I� N f^ A! O LL I� N M SIN M m o M Pll iv� 1U) m� �I a� tT r- M O O mIA o to M m Qf M 1mi OI im� tD INS hI Im' Il co t0 mg Cf 0i ! f0 O OII" tp fh m Mltgi I m O N m G !f' an f N m Mlhl l l Oi O fm N CMD O Ol�E Iff Ih t0 � ,O ILLI iOV� r OO f .- O tV f7iiD ICI It•! Ib A OI IM Imo' It7 m O O tq M f0 A en O IOII AI to Im! 1p1 t0 r. y OlAl 140i r O N tDIO n Lo tDi 10 Im! O m �QIO NilO'fI M 1� fM4 t00 plf� 1OII ��! O O IN ILL. IN' COD l� CO N f ^Im I�i m N m N NI Imo_ ItOJ LNa iV� I t0 N —IO)itb+t, CO mIA < O M O O O' N m IA CD;—' I I. A tD 1C010 M— O CIA. N CA to t-lAl !- M N N �Iot i m � M OIN: tGo f., O A A Im IA U Im'f I Qhv! N N cr) 0 C) Ml�i f to C1,40, O O t� AR f INI ItoI (M'OI O IOI N A In �I'- N tr C, M N u7 M SIN Ifgi N jC4 f II I I I I I t� I ! I IE c m m o' c, I I H IM jib (yl E x A j." t=0 C t0 t0 mi C x d N yl m rn� �L°I ml Ix IC '° L e C C= d.�rl y Im C fa-fic 4>1C E _10 Qd is c—ccrn l ix �O el xa `~ml t•c oyi dl 1py m f0t.Im'I aF-cn01�: X cc « W d 01 wu�,oU�►- mi z L U Icl Iwl •I z, �< OIt00 Op 10 G O 0 C) IO I O S CD I C- OJ th c+i !2i m I� O 10� IN OIN'. 10 O 0101 IN NI IN INI Co O oll Iun tnIt" IA t0 N Im � N m O M V e� N 1- O>' m M W N A to m O t0 cli L n M lT ttipD CD Im M Q � I I II I E o I a' Q' E I m, a U I LL. l i ' i o, I tl tl .I LI i 1�, yl yl y; I c y lV a to 0 45 OI (D OI A r mi O OI Ni O m C O CLa c myc� No) N N d �I E �I� E o I V v E o c c c e it m Z « c « a> o «I o2s =O m�oUa, °�mo• vmoz agILL 0 °a�- ni BALANCk bntti "JIf" ASSETS: POOLED CASH LQRP INVESTMENT IN POOLED CASH INVESTMENT T43ILLNOTES 6 OTHER LQRP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,000.00 100000 CASH & DIVESTMENT TOTAL 28,507,114.33 22,820,971.95 7W.480.95 S2,1I8,W7.23 DIVESTMENT IN LAND HELD FOR RESALE h� uANu , cn.r ru.c.. u — I c e.rv.r.., - -V � , r ....... .. CITY ASSETS DEBT RDA ASSETS DE11T AUTHORITY DEBT TOTAL 6,505,114.33 6,978,067.61 (8,400.98) 13,475,792.96 680,000.00 680.000.00 22.000,ow.00 22,000,000.00 22824.94 22.624.94 14,883.63 217.397.50 232.051.13 15,125,395.77 501.492.43 15.706.886.20 ACCOUNTS RECEIVABLE 55,381.12 81257.88 82W,000.00 8,396,836.80 PREMIUMIDISCOUNT ON INVESTMENT (130,586425) 78,16257 1,548.00 (50,855.08) LQRP-ACCOUNTS RECEIVABLE 35,521.02 35,521.02 INTEREST RECEIVABLE 981803.59 142,955.W 241,759.39 LOANNOTES RECEIVABLE 15,197.79 2,528,W7.76 2,544,165.55 DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 13,025.86 551,038.04 564 06&90 DUE FROM RDA 6,89027720 6.89027720 INTEREST ADVANCE -DUE FROM RDA 879,905.23 $79 90523 NSF CHECKS RECEIVABLE 1AW.83 1.SW.63 ACCRUED REVENUE $33.40 M.40 TRAVEL ADVANCES 4200.00 4200 00 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 7,828,057.17 3,418,75827 8261,546.00 19,5W.359.44 WORKER COMPENSATION DEPOSIT 37,637.00 J7,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2100.00 DEPOSITS TOTAL 39,812.00 39,612.W GENERAL FIXED ASSETS 1,090,065.00 15,006,708.00 11,434,745.05 27,546,316.05 ACCUMULATED DEPRECIATION (706260.64) (706260.64) AMOUNT AVAILABLE TO RETIRE LIT DEBT 3,396,117.03 3,305,117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT _ 1,944,070.34 96,259,807 26 8,260,000.00 106 463,877.80 TOTAL OTHER ASSETS 392,604.36 15,008,708.00 1,944,070.34 11.438,745,05 99,854,92429 6,280,000.00 136,699,o8204 TOTAL ASSETS 36,767,587.86 15,008,708.00 1,944,070.34 26238 728 22 11 438 745 OS 99 854 92429 9,052,026.95 8280 000 00 206 365 790 71 LIABILITY ACCOUNTS PAYABLE 1,115,400.98 22,139.53 50,804.86 218,893.42 1,4052W.47 DUE TO OTHER AGENCIES SW,996.60 655,906.60 DUE TO OTHER FUNDS (637.54) 551,038.04 13,8W.40 564,00.90 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES (2,725.54) (2,725.54) STRONG MOTION INSTRUMENTS 5,805.34 5,W5,34 FRINGE TOED LIZARD FEES 30,360.00 30,3W.00 SUSPENSE (1200.00) (1200.o0) DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,802,999.72 22,139.53 W1,842.70 230,556.52 2,657,SW.77 ENGINEERING TRUST DEPOSITS 58.224.09 58,224.09 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 441,469.31 441,459.31 LORP DEPOSITS 15,368.99 15,3W.99 DEVELOPER DEPOSITS 880,522.42 8W.W.42 MISC. DEPOSITS 153,535.30 153,5W.30 AGENCY FUND DEPOSITS 1,211,915.13 1,211 915.13 TOTAL DEPOSITS 2,745,656.25 15,386.99 2.761,04324 DEFERRED REVENUE 14229.79 8,280 000.00 8,274229.79 OTHER LIABILITIES TOTAL 14,229.79 8,2W,000.00 8274229.79 COMPENSATED ABSENCES PAYABLE 313,819.81 313,819.81 DUE TO THE CITY OF LA QUINTA 1,608,311.00 9,670,183.64 11.170.494.84 DUE TO COUNTY OF RIVERSIDE 12,601,591.90 12,601,591.90 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67 415 000.00 82W,000.00 75 675 000.00 TOTAL LONG TERM DEBT 1,921,930.81 99,654,924.29 8.2W,000.00 109,836,855.10 TOTAL LIABILITY 4,582,885.76 1,944,070.34 617229,69 99,654,92429 8,490,558.82 82W,000.00 123.529,SW.90 EQUITY -FUND BALANCE 32204,702.10 15,008,708.00 25,822,498.53 11,438,745.05 581,470.13 84,BW,123.81 TOTAL LIABILITY i EQUITY 38 787 587.88 15 008 708.00 1 944 070 34 26239 728 22 11,438,745.05 99 654 92429 9,052,026.95 6280 000 00 208 365 790 71 i A c&'t,,., 4 stP Q" COUNCIL/RDA MEETING DATE: May 18, 1999 ITEM TITLE: Transmittal of Treasurer's Report as of March 31, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: Z STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated March 31, 1999 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are availaWp to meet need month's estimated expenditures. John M. Falcoher, Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachment: Treasurer's Report, La Quinta Financing Authority TO: FROM: SUBJECT DATE: Tityl 4 XP QUM& MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurers Report for March 31, 1999 May 3, 1999 Attached is the Treasurers Report for the month ending March 31, 1999. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $1,558,561. due to the net effect of revenues in excess expenditures. State Pool: Decrease of $4,400,000. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes, Government Agency Securities and Commercial Paper: Increase of $4,103,578. due to the sale of one T-Note, the purchase of 2 T-Notes and monthly adjustment in the amortized value of the investments. Mutual Funds: Decrease of $1,620,399. due to debt service payments and interest earned. Total decrease in cash balances $358,260. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Falconer Director/Treasurer a F- v 0 U to b CD' I$ iTi I I �j 161 i91 r , ICI aR! ICI ;ml IS Ir-; m T o �l � : R in Its a z I` A a lu �; EJ �'� I g o� I1e7p ! 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W O A OIL, t7to m C) CDLO 1[ O T mIW A O AO L IA IW, IAI IOI I Ief 1tD O U Ci �IOI IN m O m N1e7 (n O O�v! f7 A P7 m VI ICDI �OI V m O I OI IN' INI N Q AIf0 !�I � N .- m N NI IY� ce LN.� rV m N ILL. I I �Iwm _IO ic")1 O 11 Cl) �I�' (O O mIA 1 A O f7 O O N O. -is.1 I I ' �, IAI m O I INI I /e 1101m cl: C'!O IA'. A m N N f7 I ICO O IAI CC ,IN' OlmjM. O AIAi N N Mull QIN'� CD OV IN: O IAj IIOI N IQ� O O A O O) A A Ice: O A If��V N mi1p7 (7 N Lc (7 �2 IN'. N IAI � a) o > C I ` L' H CO CL ', C! y I a� c 2i I c d c (a. I d c al •j m CD a; x F 7 m rn� c y a a'w�'I H m cl UII aj W cl y 1i E c d Q c C < ita • j>—.'E cc� x Ola 10, �� 0.�� V C CIS L C) H ac a ylm , C d> 0 i9 fn y'c d yr W 0, �• CI c I C _ t U m m o cc mL m' aU) n f0vt aa3 x m al m d W(ncr000f- o Ial iZi t U c (m rn o W OIOI IO OIO� 10 S O O. OIo-II O I CO l 2 IO O IQ I(7 Oi.- Im I.O. IC) ICI h 1go IN OIN, 10 O OIO IN INI INaa IN', �O o I mg�{ 000lo% (7 IO O AI MI l g� 0CD 1j I� OICN� CD O CD! m o 1n: A cn N I 1N � CD Ico Iv 10 CHIC) to Ig 1a C'I� In, OIL pOOO Im OI.- O O !�+JIC6 I I II I I I I I I I I I ( I I I I I i I I i � M 01 Q Q a 01 U' LL1 I UII U UI O a! a a• A f o �! c mdcd Eo O E q > OIi y > ry.! >' rct C -. r C C 0 Q) C) t� c m LL Q`LL2P 012E(n �r aimQio�l a IA N I(LnO � IN CIS CD 17 V 'Ln L6 f7 S C d> �E 18 N I A O (Oy�O N cli I� Ir Ig Co o! IQ S (O V 1N 0 e- N �0) CD CO o I� S m IC-j I (0 O) S CI O O) CID ri O N A O, m 17 O) 1C) N A C m CD Co cn �q I►ALANCe bM=i GJ"ItVs ASSETS: POOLED CASH LORD INVESTMENT IN POOLED CASH INVESTMENT T$ILL/NOTES 6 OTHER LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,000.00 1,0D0.00 CASH i DIVESTMENT TOTAL 28,507,114.33 22,820,971.95 790,480.95 52,118,W723 INVESTMENT IN LAND HELD FOR RESALE E HJIF:'. LUhu i..rrr rLA a L1.#1 ,9N Y--- UTY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL 6,500,114.33 6,978,087.61 (8,408.981 13.475,792-96 680,000.00 660.000.00 22,000,000.00 22,000,000.00 22,824.94 22.824.94 14,SM.63 217,397.50 232.061.13 15,125,325.77 581,492.43 15.708,WS20 ACCOUNTS RECEIVABLE 55,381.12 81257.86 8250,000.00 8,398,636.50 PREMIUMIDISCOUNT ON INVESTMENT (130,%4.25) 78,182 57 1,546.00 (50,1155.68) LORP-ACCOUNTS RECEIVABLE 35,521.02 35,521.02 INTEREST RECEIVABLE 98,803.59 142,955.80 241.750.39 LOANINOTES RECEIVABLE 15,197.79 2,528,987.76 2,544,165.56 DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 13,025.W 551,038.04 564,083.90 DUE FROM RDA 6,89027720 6,89027720 INTEREST ADVANCE -DUE FROM RDA 879,90523 879,90523 NSF CHECKS RECEIVABLE 1,850.63 1,850.63 ACCRUED REVENUE 833.40 $33.40 TRAVEL ADVANCES 42W.00 42W.00 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 7,828,057.17 3,418,75627 8261,546.00 19,505,359.44 WORKER COMPENSATION DEPOSIT 37,637.00 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 39,812.00 30,012.00 GENERAL FIXED ASSETS 1,098AS5.00 15,006,708.00 11,438,745.05 27,546,315.05 ACCUMULATED DEPRECIATION (706260.54) (706260.64) AMOUNT AVAILABLE TO RETIRE L/T DEBT 3,395,117.03 3,396,117.03 AMOUNT TO BE PROVIDED FOR LIT DEBT 1,944,070.34 98259,607.26 8,260,000.00 105,463,877.80 TOTAL OTHER ASSETS 392,604.36 15,008,708.00 1,944,070.364 11,438,745.05 99,654,92429 8260,000.00 136,8N.052.04 TOTAL ASSETS 36,767,587.86 15,0D8,708.00 1 944 070 34 26238 728 22 11,43a.745.05 99 854 92429 9,052,026.95 8260 000 00 206 365 790 71 LIABILITY ACCOUNTS PAYABLE 1,115,400.86 22,139.53 50,804.86 216,893.42 1,405236.47 DUE TO OTHER AGENCIES 855,996.60 655,996.60 DUE TO OTHER FUNDS (637.54) 551,038.04 13,60.40 584,053.90 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES (2,725.54) (2,725.54) STRONG MOTION INSTRUMENTS 5,805.34 5,S05.34 FRINGE TOED LIZARD FEES 30,360.00 30,350.00 SUSPENSE (1200.00) (1200A0) DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,S02,999.72 22,139.53 601,842.70 230,558.82 207,538.77 ENGINEERING TRUST DEPOSITS 58224.09 58224.09 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 441,459.31 441,459.31 LORP DEPOSITS 15,398.99 15,3W.99 DEVELOPER DEPOSITS SW,522.42 SS0,522.42 MISC. DEPOSITS 153,535.30 153,535.30 AGENCY FUND DEPOSITS 1211,915.13 1211,915.13 TOTAL DEPOSITS 2,745,8W.25 15,356.99 2.701,04324 DEFERRED REVENUE 14229.79 8260,ODO.00 8274229.79 OTHER LIABILITIES TOTAL 14229.79 S2M,000.00 8274229.79 COMPENSATED ABSENCES PAYABLE 313,619.81 313,819.81 DUE TO THE CITY OF LA QUINTA 1,608,311.00 9,570,183.64 11.178.494.64 DUE TO COUNTY OF RIVERSIDE 12,601,591.90 12,801,591.90 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67 415,000.00 8,2W,000.00 75 675 000.00 TOTAL LONG TERM DEBT 1,921,9W.81 99,854,924.29 82W,OD0.00 109,636,855.10 TOTAL LIABILITY 4,562,885.76 1,944,070.34 617229.69 99,854,92429 8,490,556.82 82W,D00.00 123,52QS86.90 EQUITY -FUND BALANCE 32204,702.10 15,008,708.00 1 25,82Y,498.53 11,438,745.05 581,470.13 84,836,123.81 TOTAL LIABILITY i EQUITY 38 767,567 88 15,008 708.00 1,944 070 34 26239 728 22 11,438,745.05 99 654 92429 9,052,026.95 8280 000 00 208 365 790 71 T4hf 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution of the City Council Accepting STUDY SESSION: the Donation of Computers to the City of La Quinta SeniorPUBLIC HEARING: Center by the Friends of the La Quinta Senior Center RECOMMENDATION: Adopt a Resolution of the City Council accepting the donation of computers to the City of La Quinta Senior Center by the Friends of the La Quinta Senior Center. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The Friends of the La Quinta Senior Center recognized the need to update the computers and computer software at the Senior Center in order to teach seniors the latest in technology. To meet this need, the Friends of the La Quinta Senior Center are donating eight new computers which include the monitors, keyboards and pre -loaded software. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution accepting the donation of eight computers, monitors, keyboards, and pre -loaded software; or 2. Do not adopt a Resolution accepting the donation; or 3. Provide staff with alternative direction. esp4ctfully submitted, odie Horvitz,,Cxr�munity Services Department Approved for submission by: `4r✓x,'Cit-tea=- Thomas P. Genovese, City Manager RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A GIFT WHEREAS, on May 1 8,1 999, "The Friends of the La Quinta Senior Center" generously donated to the La Quinta Senior Center eight Gateway computers; and, WHEREAS, the computers were offered for donation to the City of La Quinta and were not given to or limited to the use of any particular employee or official; and, WHEREAS, it is in the best interest of the City of La Quinta to accept the donations. NOW THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: The City of La Quinta hereby accepts the donation of the eight Gateway computers to the La Quinta Senior Center. PASSED, APPROVED, and ADOPTED this 1 8th day of May, 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California Uti:► ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 0+1 T4ht 4 ZP Q" COUNCIL/RDA MEETING DATE: May 18, 1999 ITEM TITLE: Approval of an Appropriation for Building and Safety Plan Check Contract Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an appropriation of $85,000 to the contract services plan check account in the Building and Safety Department. FISCAL IMPLICATIONS: The Fiscal Year 1998-99 Budget contained a line item for Contract Services plan check totaling $35,000 which was subsequently increased at the mid -year review by $30,000 for a current budget of $65,000. Based upon the high volume of building activity, staff is requesting an additional $85,000 to expeditiously process developers requests (101-354-605-547). The $85,000 requested will be offset against developer revenues (101-000-439-318). BACKGROUND AND OVERVIEW: The annual budget contains a line item for contract services plan checking. Due to the high volume of building activity occurring in the City, staff requested additional funding at mid -year and is requesting additional funding at this time to meet the increasing demand for City plan checking services. This request will be offset by developer revenues. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the appropriation of $85,000 for Building and Safety Plan Check Contract Services; or 2. Do not approve the appropriation of $85,000 for Building and Safety Plan Check Contract Services; or 3. Provide staff with alternative direction. ` Respectfully submitted, n M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager )t) T4t�t 4 4a Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Authorization of Expenditure of Art In Public Places PUBLIC HEARING: Funds for Summer Public Art Brochure RECOMMENDATION: Authorize the expenditure of Art In Public Places (APP) funds for Summer Public Art Brochure. FISCAL IMPLICATIONS: The cost for the Summer Public Art Brochure, a four page insert with color photographs to be included in the Community Services Department Summer Brochure is approximately $1,700 . Estimated costs include: $1,150 for printing (Attachement 1) , $100 for upgraded paper for photos, $340 for postage plus taxes. Art In Public Places Account #701-000-255-21 1 can be used for this operating expense upon City Council approval. BACKGROUND AND OVERVIEW: At the October 20th 1998 City Council meeting, the Cultural Arts Commission Work Plan was approved by the City Council. One of the tasks included in the Work Plan was the development of an Art In Public Places (APP) Information Brochure. The Council recommended incorporating the APP information into current publications in order to keep the information timely and up to date. The Cultural Arts Commission concurred with the Council and is recommending that the APP information be incorporated into the Community Services Department's seasonal brochures as a separate brochure insert. These brochures are sent to every resident in La Quinta and are produced three times a year. The APP information can be revised with each seasonal brochure. Inclusion of the APP brochure would help address duplication of mailing costs as well as distribution issues. The Winter/Spring Community Services Department Brochure was the first publication to include the Art In Public Places information. Several calls were placed to the Community Services Department with positive comments regarding the additional Art In Public Places information. �y A:\APP Summer Brochure 1999.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the expenditure of Art In Public Places funds for the Summer Brochure; or 2. Do not authorize the expenditure of Art In Public Places funds for the Summer Brochure; or 3. Provide staff with alternate direction. Respeftfully sybmitted, Dodie Horvitz, Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Quote from Arrow Printing for APP information portion of Community Services Department Summer Brochure A:\APP Summer Brochure 1999.wpd ATTACHMENT F P, (-) 1% 1. ;OHN EDV�ARDS QUOI"-, FOR BROC"HURFS - 4'27,'9() all ote t!le fu I i(-,w I[ I �; SUNINIT'R nl",DCHURI-S I 0K ARKS & o, f-,R TEXT BLACK ("ID'Y'l-k 4 C-C)LOP, FOLDED COL' Ml L" N D - T-'; PIL E DI I (TfYA-ND POST OFFICE SAS REQUIRED. 1&000- S44,X INCIJ!DES DEW;'COVER SCzkN EN ("OLOR.)FIN"'i N',,�KF I CAl— M004COLOR INSERT FOR LQ ARTS S115() ANY I-STIONS PLEASE CALL THANK Y01L, FOR YOI-'T-,, CONTIN) I I JOHN ED'XARDS 0 o T4ty� 4 4aQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 10, 1999 CONSENT CALENDAR: ITEM TITLE: Approval of Plans, Specifications, and STUDY SESSION: Estimates for Project 98-15, Various Citywide Signal Improvements PUBLIC HEARING: VXK41LTA ILTA l:1►iIcKiweLE Approve project plans, specifications, and estimates for Project 98-15, Various Citywide Signal Improvements; and, authorize staff to advertise the project and receive bids. The Various Citywide Signal Improvements are identified within the City's Capital Improvement Program for Fiscal Year 1998/99. The following represents the project budget: PROJECT APPROVED BUDGET Project 199803-Traffic Signal: Fred Waring/Dune Palms: $118,275 Project 199806-Traffic Signal: Calle Tampico/Eisenhower: $122,100 Project 19981 2-Emergency Vehicle Preemption Retro-fit: $50,000 Professional Services: $27,393 Technical Services: $26,185 Administration: $18,547 TOTAL PROJECT BUDGET: $362,500 Prior Expenditures: ($16,821) Amount Available: $345,679 The Engineer's probable cost estimate for these improvements, plus 15% contingency is $212,000. Therefore, adequate funds are available for this project. l T:APWDEPTV000NC 1999V9905189.wpd BACKGROUND AND OVERVIEW• On July 7, 1998, the City Council approved the Fiscal Year 1998/99 Capital Improvement Program. The adopted program includes the installation of two new traffic signals and the retrofit of six additional traffic signals to allow for emergency vehicle preemption. On August 18, 1998, the City Council approved the consultant selection committee and the request for proposals; and authorized staff to receive proposals for said services. On October 20, 1998, the City Council awarded a Professional Services Agreement to the firm of Nickerson, Diercks & Associates (NDA) to complete a traffic signal warrant analysis and provide professional engineering design services for the intersections of Calle Tampico/Eisenhower Drive and Fred Waring Drive/Dune Palms Road. On December 15, 1998, the City Council accepted the Traffic Signal Warrant Analysis for the intersection of Fred Waring Drive at Dune Palms Road; and authorized NDA to proceed with the preparations of plans, specifications and estimates for traffic signal installation at Fred Waring Drive and Dune Palms Road and the retrofit of the six intersections identified to receive emergency vehicle preemption systems. The City Council did not accept the Traffic Signal Warrant Analysis for the Eisenhower Drive at Calle Tampico intersection. Rather, the City Council identified concerns and requested additional analysis. On April 20, 1999, the City Council accepted the Traffic Signal Warrant Analysis for the Intersection of Eisenhower Drive at Calle Tampico; and authorized Nickerson, Diercks & Associates (NDA) to proceed with the preparation of the plans, specifications and estimates (PS&E) for minor street improvements at Eisenhower Drive and Calle Tampico. The plans, specifications, and estimates (PS&E) for minor street improvements at the intersection of Eisenhower Drive at Calle Tampico, the traffic signal at Fred Waring Drive and Dune Palms Road and the emergency vehicle preemption systems for the following four locations are now complete and available for review within the Public Works Department. Washington Street @ Avenue 47 Avenue 50 @ Park Avenue Eisenhower Drive @ Avenue 50 Eisenhower Drive @ Coachella Drive 0 U T:\PWDEPT\C0UNC1L\1 999\990518g.wpd The emergency vehicle preemption system modifications for Washington Street @ Avenue 50 is included within the Washington Street widening project (Avenue 50 to Village Center), and Highway 1 1 1 @ Jefferson is included within the Jefferson Street corridor improvements. Assuming authorization to receive bids on May 18, 1999, the following represents a tentative schedule for the project: Authorization to Receive Bids Advertise for Bids Award of Contract/Notice to Proceed Construction Project Acceptance May 18, 1999 May 18, 1999 - June 17, 1999 July 6, 1999 - July 31, 1999 August 1, 1999 - October 29,1999 November 1999 Approval of the plans and specifications would provide the City with design immunity under Government Code section 830.6. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve project plans, specifications, and estimates for Project 98-15, Various Citywide Signal Improvements; and, authorize staff to advertise the project and receive bids; or 2. Do not approve the project plans and specifications; and do not authorize staff to advertise the Various Citywide Signal Improvements; or 3. Provide staff with alternative direction. Respectfully submitted, ris A. Vi ' Public Wor irector/City Engineer Approved for Submission: Thomas P. Genovese, City Manager T:\PW DEPT\COUNCIL\1999\990518g.wpd T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: May 18, 1999 ITEM TITLE: Authorize the City Manager to Sign a Contract for Environmental Consultation Services to Prepare an Environmental Impact Report for a Request of a Specific Plan and Site Development Permits for a Maximum 1,000 Unit Residential Development with Three Golf Courses Bounded by Jefferson Street on the West, Monroe Street on the East, Avenue 54 on the South, and Avenue 50 on the North. Applicant: La Quinta Land Partners RECOMMENDATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: —7 STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to sign the Contract Services Agreement for preparation of an Environmental Impact Report (E.I.R.) with Impact Sciences in an amount not to exceed $100,000. FISCAL IMPLICATIONS: None. The project developer will deposit the contract amount for the cost of the E.I.R. with the City who will then pay the consultant based upon the contract. The contract will be executed upon the developer's deposit of said amount. BACKGROUND AND OVERVIEW: At the request of La Quinta Land Partners, the City sent out six Request for Proposals (RFP) to qualified firms listed in the City's Professional Services Registry to prepare a comprehensive Environmental Impact Report for their proposed project, La Quinta Country Club of the Desert. The firms that were sent the RFP were: Planning Consultants Research, Impact Sciences, Helix Environmental Planning, Inc., Dudek, Development Resource Consultants, Inc., and Environmental Impact Sciences. The City received six proposals and interviewed all firms. At the conclusion of the interviews, it was the consensus of staff that Impact Sciences presented the most comprehensive proposal, and were a qualified team of consultants capable of completing the E.I.R. in a timely fashion within the contract budget amount. City staff has attached the Contract Services Agreement executed by the consultant, in an amount not to exceed $100,000, for the City Council's approval (Attachment 1). r�7r, 4- C:AMy Documents\WPD0CS\cccd-001.wpd FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Authorize the City Manager to sign the Contract Services Agreement for preparation of an Environmental Impact Report (E.I.R.) with Impact Sciences in an amount not to exceed $100,000; or 2. Do not approve the request to enter into a Service Contract with Impact Sciences; or 3. Provide staff with alternative direction. �rry Her an ommunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Contract Services Agreement CAMy Documents\WPDOCS\cccd-OO1.wpd CONTRACT SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and IMPACT SCIENCES, INCORPORATED (the "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services related to Environmental Documentation for an 80-acre Mixed/Regional Commercial Project for Stamko Development, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Contractor's Proposal. The Scope of Services shall include the Contractor's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.4 Licenses Permits. Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.6 Care of Work. The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City, when such inaccuracies are due to the negligence of Contractor. Impact Sciences Country Club of the Desert - EIR 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, the Contractor shall perform services in addition to those specified in the Scope of Services (Exhibit "A") when directed in writing to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5 %) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated herein by this reference, but not exceeding the maximum contract amount of no/100 dollars ($ ) (the "Contract Sum"), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon the Contractor's rates as specified in Exhibit "B", but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation (Exhibit "B"). Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, premiums for bonds and insurance, and similar costs and expenses when and if specified in the Schedule of Compensation (Exhibit "B"). 2.2 Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to the City no later than the tenth (10th) working day of such month, in the form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, (2) specify each staff member who has provided services and the number of hours assigned to each such staff member, and (3) indicate the total expenditures to date. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this reference. Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. CONTSTAM.EIR 2 t- Impact Sciences Country Club of the Desert - EIR 3.3 Force Majeure. The time period specified in the Schedule of Performance (Exhibit "D") for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargos, acts of any governmental agency other than City, and unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Exhibit "D"). 4.0 COORDINATION OF WORK 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Tony Locacciato It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into his Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be the Community Development Director or such other person as may be designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. CONTSTAKEIR Impact Sciences Country Club of the Desert - EIR 4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. The City shall provide Contractor with any plans, publications, reports, statistics, records or other data or Information pertinent to services to be performed hereunder which are reasonably available to the City. The City shall additionally provide Contractor staff assistance and shall take prompt and appropriate action when it will assist in ensuring and timely performance by Contractor hereunder. 5.0 INSURANCE. INDEMNIFICATION AND BONDS. 5.1 Insurance. The Contractor shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Coverage (personal injury/ Contract Sum property damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence The Contractor shall also carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by the Contractor, its officers, any directly or indirectly employed by the Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement. The term "automobile" rt CONTSTAM.EIR 0 Impact Sciences Country Club of the Desert - EIR includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to commencement of the, services hereunder. Contractor shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. The Contractor shall procure professional errors and omissions liability insurance in the amount acceptable to the City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to City. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the City, its officers, employees, contractors, subcontractors or agents. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the City, its officers, officials, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) and for errors and omissions committed by Contractor, its officers, anyone directly or indirectly employed by Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by City's own active negligence, sole negligence or willful misconduct, or that of its officers or employees. 5.3 Remedies. In addition to any other remedies the City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order the Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. i_' CONTSTAKEIR 5 r Impact Sciences Country Club of the Desert - EIR Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied herein. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other private entity or person any information regarding the activities of the City, except as required by law or as authorized by the City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be CONTSTAKEIR 6 Impact Sciences Country Club of the Desert - EIR instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.9 for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all CONTSTAM.EIR 7 i Impact Sciences Country Club of the Desert - EIR services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation (Exhibit °B") or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default Of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION. 8.1 Non-liabili , of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may CONTSTAM.EIR Impact Sciences Country Club of the Desert - EIR change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: Jerry Herman To Contractor: Impact Sciences, Inc. 30343 Canwood Street, Suite 210 Agoura Hills, California 91301 Attention: Tony Locacciato 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authori . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. stated below. Dated: IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates CITY OF LA QUINTA, a California municipal corporation THOMAS P. GENOVESE, City Manager "CITY" CONTSTAM.EIR 9 05-11--99 10:51 City of LaQuinta Comm.Dev.DePt ID- 760 777 1233 P•11 Impact Sciences Cowxry Club of the Desert - EIR ATTEST: SAUNDRA L. JUHOLA, City Clerk APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney Dated: %414(/ IMPACT SCIENCES, INC. By: Name. u fD Title: "CONTRACTOR" ME 10 C:1Mv Documetus\WPDOCSiContr-Impact S(;icnccs-CCofthel)ocri-EIR.wod �3 EXHIBIT "A" SCOPE OF SERVICES Country Club of the Desert EIR Impact Sciences, Inc. The City of La Quinta General Plan Land Use Element notes that while much of the community consists of steep sloped mountains which are difficult to develop, large vacant developable tracts of land exist along the Highway 111 corridor, between Washington and Jefferson Streets north of Avenue 50 and south of Avenue 52, and east of Jefferson Street and PGA West. The Country Club of the Desert Project is proposed for development on one of these large tracts of land. A Specific Plan is currently being prepared to guide the development of 1,300 acres located east of Jefferson Street between Avenues 52 and 54, and immediately north of PGA West. Approximately half of the site has been used for agriculture and many of these areas were subject to a Williamson Act Agricultural Preservation contract that expired in 1996. This project site is located in a portion of the City subject to a Rural Residential overlay placed on the Land Use Policy Diagram an areas generally located east of Jefferson Street and south of the All American Canal. This overlay is intended to preserve the rural character of this portion of the City by restricting the density of development and defining rural design guidelines. The Country Club of the Desert Project will be a golf -oriented community containing up to three golf courses, a clubhouse complex, up to 1,000 residential uses, and possibly resort residential or hotel/timeshare uses. The residential density of the project is consistent with the General Plan and the applicants have indicated that the Specific Plan will conform to the other requirements of the General Plan for development in this area. The City wishes to have a complete and thorough environmental review of the project completed in a time and cost efficient manner. To accomplish this, this Scope of Services provides for completing technical studies and compiling the environmental setting (existing conditions) portion of the EIR as Phase I of our work program. Any important information gathered during this phase that suggests a possible constraint to development of any part of the site for the proposed uses will be identified as early as possible for the City so that the Specific Plan can reflect this information. When the draft Specific Plan is submitted to the City, the impact analysis will be completed and mitigation measures identified. A-1 Impact Sciences May 11, 1999 a EXHIBIT "A" SCOPE OF SERVICES Impact Sciences will manage the environmental review process for the Country Club of the Desert Project in a manner that that ensures the EIR is prepared in a thorough and efficient manner. To meet this objective, Impact Sciences proposes to participate fully in the EIR process, from preparation of the Notice of Preparation to drafting the required environmental findings. Impact Sciences will prepare an EIR that clearly discusses how the technical content and procedural requirements of the California Environmental Quality Act (CEQA) have been met. The CEQA Guidelines were comprehensively updated in October 1998. Our staff is very familiar with the revised guidelines and will manage the environmental review process and produce an EIR that meets the requirements of the revised guidelines. In addition, the EIR will be written and illustrated in a manner that is easily understood by the public and City of La Quinta decision -makers. Non -technical "qualitative" issues will be addressed to the same degree as more quantitative issues to ensure that the EIR is viewed as a balanced and complete document. The services and products to be provided by Impact Sciences are defined on the following pages. Phase I: Initiation of the Environmental Review Process and Preparation of the Environmental Setting Report The first phase of work will involve beginning the formal CEQA review process by preparing and distributing the Notice of Distribution for the required 30 day review period. During this review period, information on the existing environmental setting will be collected. This information will be compiled in an Environmental Setting Report, which will be in the format of the "existing conditions" sub -sections ready for incorporation into the EIR. During this phase our scope of work provides for attendance at an initial project initiation meeting with City staff and attendance at the public scoping meeting. Task 1: Projectect Sconing Preparation of Initial Study The City's standard Initial Study checklist will be completed for the proposed project. If desired, Impact Sciences will update the City's checklist form to reflect the changes in the standard checklist provided as an appendix to the CEQA Guidelines as amended in October 1998. Succinct responses will be provided for all checklist questions that will clearly explain why the conclusion is a Potentially Significant Impact, Potentially Significant Impact Unless Mitigated, Less than Significant Impact, or No Impact. The City's General Plan Master Environmental Assessment/EIR and any available A-2 � i 0 ,) Impact Sciences May 11, 1999 _" � 1 EXHIBIT "A" SCOPE OF SERVICES information provided by the applicant will be the primary sources of information for the Initial Study. Reference sources for all responses will be indicated and a complete bibliography of references will be included at the end of the document. Notice of Preparation After completion and staff approval of the Initial Study, we will prepare and circulate 50 copies of a Notice of Preparation of an EIR, with the Initial Study attached, to public agencies as well as special interest groups and concerned citizens identified by the City. This will initiate a 30-day public review and comment period intended to solicit comments concerning the scope and content of the EIR. Public Scoping Meeting As requested in the City's RFP, we will assist the City in setting up and conducting a public scoping meeting during the Notice of Preparation review period to solicit comments from public agencies, interest groups and concerned citizens to identify any other issues that should be included in the EIR. Finalize Scope of EIR Written responses to the NOP and oral comments received at the public scoping meeting will be evaluated, in consultation with City staff. Based on this evaluation, the scope of the EIR and the scope of work for the EIR will be adjusted, if needed, and finalized. Task 2: Preparation of Environmental Setting Report This task will involve preparation of technical background studies and the environmental setting sections of the EIR. In response to the size of the project and the general nature of the information in the City's General Plan and General Plan Master Environmental Assessment, this scope of work assumes that most environmental topics will need to be assessed to some degree in order to produce an adequate EIR for this project. During the project scoping process, however, we will carefully review all Notice of Preparation responses along with the available site -specific information to focus the EIR as appropriate. A description of the information to be gathered as part of this task is presented below. Ten (10) copies of the environmental setting report will be delivered to the City for review. Land Use & Planning As discussed above, the proposed uses and the intensity of these land uses is consistent with the Land Use Element of the General Plan. Due to the size of the project, it will be considered regionally significant by the Southern California Association of Governments (SCAG). In addition, the project will result in the conversion of agricultural land including land mapped with Prime Agricultural Soils. A-3 ; . Impact Scioices V r-) May 11, 1999 EXHIBIT "A" SCOPE OF SERVICES For these reasons, a Land Use & Planning section will be needed in the EIR. As part of this first phase, the existing conditions portion of this section will be prepared. The existing goals and policies of the La Quinta General Plan that apply to this project, including those specific to areas subject to the Rural Reserve overlay, will be described and the land use designations on the Land Use Policy Map will be identified and described. Relevant policies contained in the SCAG Regional Comprehensive Plan and Guide (RCPG) will also be identified and described. A complete description of the agricultural resources on the site will be presented to meet the requirements for assessment of impacts set by the State Department of Conservation. This subsection will discuss the agricultural characteristics of the soils, crops historically grown on the site, availability and cost of water and other factors that affect agricultural production, the policies of the La Quinta General Plan on agricultural impacts, and the history of the Williamson Act Contracts on the site. The General Plan designates the site as an "Agricultural Retention" area and encourages the areas to remain in agricultural use as long as possible. The historical agricultural use of the site will be discussed to allow for analysis of the consistency of the project with the policies of the General Plan. To support analysis of land use compatibility impacts, a description of existing surrounding land uses, such as the PGA West community, will be presented. Earth & Geology Ninyo & Moore will compile and analyze information on the existing geology and soils conditions of the site. The eastern portion of the site is identified as having a liquefaction potential due to high groundwater and the structural characteristics of the on -site soils. In addition, the City's Master Environmental Assessment identifies an inferred fault in the general vicinity of the site. Ninyo & Moore will review available background data such as existing geotechnical reports, geologic maps and reports, historical aerial photographs, topographic maps, etc. In addition, field reconnaissance and geologic mapping of the site will be completed. The environmental setting report will identify potential geotechnical issues such as soft ground conditions, shallow groundwater, faulting and seismicity, and liquefaction potential. Water Resources In order to provide a thorough and up-to-date baseline of information on water resource and quality issues, Ninyo & Moore will request and review readily available data regarding surface and groundwater quality for the site. Requests will be made to the United States Geological Survey, the State of California Department of Water Resources, the State of California Water Quality A-4'-Impact Sciences � may 11,1999 q r.y '. 1 A EXHIBIT "A" SCOPE OF SERVICES Information System, the Colorado River Regional Water Quality Control Board, and the Coachella Valley Water District for current information. Air Quality Existing air quality conditions will be identified, using the most currently available data from the nearest air quality monitoring stations, located in Palm Springs and Indio, and information regarding key climatological and meteorological conditions influencing local air quality that is included in the Air Quality Element of the La Quinta General Plan. The environmental setting section will also present the background information on the Salton Sea Air basin and the regulatory setting for the consideration of air quality impacts. Transportation & Circulation Robert Kahn, John Kain and Associates (RKJK) will provide a map and brief written description of the existing roadway network. The number of lanes on principal arterials and other impacted roadways will be identified. Signalized intersections and the existing number of lanes at key intersections will be clearly identified in conjunction with the level of service analysis output. The relevant portions of the future network as contained in the general plan within the study area will be presented. Existing average weekday daily traffic (AWDT) and peak hour traffic will be identified for the links and intersections in the study area. Historic volume growth trends in the study area will be examined. The relationship to the General Plan will be identified, including plans for the ultimate number of lanes, new roadways planned for the future, and other information that provides a context for how the proposed project interrelates with the future planned transportation system. This project is located near several roadways, including Jefferson Street and Avenue 52, which will constitute the core of the circulation system identified in the La Quinta General Plan. Jefferson Street is planned as a 6-lane divided arterial; Madison Street and Avenues 52 and 54 as 4-lane divided primary arterials. The existing Level of Service (LOS) at up to nine (9) intersections will be calculated by RKJK and presented in this section. Biological Resources The Biological Resources section will characterize the biological resources of the site, based on the biology surveys of the site to be submitted by the applicant to the City, with particular emphasis on the ability of on -site habitats to support special -status plant and wildlife species, sensitive vegetation communities, and wildlife movement corridors. Although a large portion of the project site has been disturbed by past and current agricultural and ranching operations, several parcels are characterized by desert scrub vegetation. 0 J A-5 Impact Sciences May 11, 1999 i `! 1 ly EXHIBIT "A" SCOPE OF SERVICES Based on our knowledge of the area, these more naturalized areas are expected to support a number of wildlife species common to the region and potentially support several special -status plant and wildlife species, i.e., those species that have been afforded special recognition by state or federal resource agencies, or recognized conservation organizations. In particular, the following species are known to occur in the region and potentially occur within portions of the project site: Plants • glandula ditaxis (Ditaxis clariatia); California Native Plant Society (CNPS) List 2 species • California ditaxis (Ditaxis californica); CNPS List 1B; Federal Species of Concern • ribbed cryptantha (Cryptantlta costata); CNPS List 4 • flat -seeded spurge (Cltamaesyce platysperma); Federal Species of Concern • slender wooly -heads (Nentacaulis denudata var. gracilis); CNPS List 2 • Coachella Valley milkvetch (Astragahts lentiginosus coacliellae): Federally Proposed Endangered • California marina (Marina orcuttii var. orcuttii); CNPS List 1B; Federal Species of Concern • Deep Canyon snapdragon (Antirrhinum Cyathiferum); CNPS List 2 • Cover's cassia (Serma covesii); CNPS List 2 • Santa Rosa Mountains linanthus (Linanthus floribttndus ssp. liallii); CNPS List 1B Animals • Palm Springs ground squirrel (Spermophilus tereticatidus chlorus); Federal and State Species of Concern • Palm Springs pocket mouse (Perognathus longimembris bangsi); Federal and State Species of Concern • desert tortoise (Goplterus agassizii); State Threatened, Federally Threatened • Coachella Valley fringe -toed lizard (Uma inornata); State Endangered, Federally Threatened • flat -tailed horned lizard (Phyrynosoma mcalli); State Species of Concern, Federal Species of Concern • loggerhead shrike (Lanius ludovicianus); State Species of Concern • burrowing owl (Speotyto cunicularia); State Species of Concern • Crissale thrasher (Toxostoma crissale); State Species of Concern • Le Conte's thrasher (Toxostoma lecontei); State Species of Concern • Coachella giant sand treader cricket (Macrobaenetes valgunt); Federal Species of Concern • Coachella Valley Jerusalem cricket (Stenopelmatus cahuilaetisis); Federal Species of Concern Vegetation Communities • desert fan palm oasis woodland • mesquite hummocks/dunes The potential for any of these species and communities to occur on the site depends upon a number of factors such as extent and quality of suitable habitat, proximity to urban or rural development, level of on -site habitat disturbance, and the location of the site with respect to the range of the particular species. A-6 Impact Sciences May 11, 1999 EXHIBIT "A" SCOPE OF SERVICES This scope of services assumes that the biology survey of the site to be submitted by the applicant will include all information required to address potential impacts to biological resources in an EIR including: (1) a complete description of all field survey methodologies; (2) a complete written description of the vegetation communities on the site; (3) lists of common plant and animal species observed on the site; (4) preliminary identification of all wetland and/or riparian areas potentially subject to the jurisdiction of the U.S. Army Corps of Engineers and/or California Department of Fish and Game; (5) the results of focused surveys for sensitive plant and animal species that may be present on the site; and (6) a biological .resources map showing the locations of onsite vegetation communities, jurisdictional and other sensitive habitat areas, and locations of any special -status plant or animal species observed on the site. Impact Sciences will conduct a one (1) day reconnaissance survey to confirm the information contained in the site biology survey to be submitted by the applicant. The purpose of this survey will be to determine if the biological resources on the site have been properly identified, characterized and mapped. The potential presence of amphibians and reptiles will be evaluated by lifting, overturning, and carefully replacing rocks and debris. Birds will be identified by use of standard visual and auditory recognition for each species. The presence of nests, or other evidence of breeding activity, will be noted during these surveys. Evidence of mammal activity on the site will be verified by searching for and identifying diagnostic sign, including scat, footprints, scratch -outs, dusting bowls, burrows, and trails. Incidental observations of special -status plants, amphibians, reptiles, birds, and mammals during this field survey effort will be documented and mapped. Noise The existing noise environment of the site will be characterized briefly in the environmental setting section along with a presentation of the applicable noise standards used by the City of La Quinta. Given the existing rural and planned rural residential character of the area, roadway noise is the key issue to be addressed in the EIR. Existing noise levels along the roadways surrounding the site will be calculated based on existing roadway configurations and traffic volumes and presented in the report. Public Services Local public service providers will be contacted to obtain up-to-date information on available services and capacities. Agencies to be contacted will include the Riverside County Fire and Sheriff's Departments and the Coachella Valley Unified School District. The City's existing requirements and planning for recreation facilities will also be discussed in this section, including the planning criteria for the community park shown on this site in the General Plan. ;r A-7 Impact Sciences May 11, 1999 EXHIBIT "A" SCOPE OF SERVICES Utilities & Service Systems As with the public service providers, those agencies responsible for providing utility services will be contacted to determine the location and capacity of existing utilities in the area. Impact Sciences will contact and coordinate with the City Engineer and the Coachella Valley Water District to collect current information on water supplies and conveyance facilities, sewage collection and treatment, and storm water drainage. Solid waste collection and disposal information will also be collected and presented in this section. Any information provided by the applicant's civil engineer will also be reviewed and incorporated into the environmental setting section. Aesthetics The section will describe the existing visual characteristics of the site as visible from the major surrounding roadways and present a summary of the relevant community design policies of the General Plan. The La Quinta General Plan specifies the desired design character of the roadways and project edges in the area covered by the rural residential overlay. In addition, Madison Street and Avenue 54 are designated Agrarian Image corridors, while Jefferson Street is a Primary Image Corridor and Avenue 52 is a Secondary Image Corridor. Additionally, the intersection of Madison Street and Avenue 52 is designated as the planned location of a Secondary Gateway Treatment. The design character called for by the General Plan for each of these designations will be described to provide the urban design framework for the Specific Plan. Cultural Resources McKenna et al. will complete a standard Phase I cultural resources investigation of the 1,300-acre property by completing the following tasks: • Archaeological Records Check: A standard archaeological records check will be completed through the University of California, Riverside, Eastern Information Center. Information compiled through the records check will be used to identify areas within the project area that have been subjected to cultural resource review, areas of cultural resource sensitivity, etc. Known sites will be identified and, if within the project area, emphasized for relocation and site update. • Historic Land Use History: McKenna et al. will conduct a limited amount of historic land use history to ascertain the dates of construction for structures located within the project area and, if possible, identify the land owners and extent of improvements. If historic resources are identified within the project area, these will be correlated with the historic documentation for preliminary evaluation for significance. • Native American Consultation: McKenna et al. will contact local Native American representatives, as identified by the Native American Heritage Commission, and invite comments and/or participation in the studies. If a Native American representative is available, McKenna et al. will include the representative as part of the survey crew and incorporate the participation into the schedule. A-g Impact Sciences May I1_1999^ r l! EXHIBIT "A" SCOPE OF SERVICES • Archaeological Field Survey: McKenna et al. will complete an intensive survey of the 1,300-acre project area. The project area is readily accessible, relatively flat (located near sea level), and delineated by roads, etc., that will permit subdivision of areas within the property for accurate and adequate coverage. At this time, McKenna et al. assumes that all 1,300 acres will require surveying. However, it is also likely that some areas under cultivation will require a slightly less intensive level of coverage. Such variations in time and coverage have been averaged into the overall field schedule. McKenna et al. estimates that a minimum of four (4) sites will be recorded during the field survey. Time for this recordation has also been incorporated into the schedule. McKenna et al. will supplement the field studies with field notes and a complete photographic record. A complete set of photographs will be provided to the proponent through the preparation of the technical report. This report will be summarized by Impact Sciences in the environmental setting section. Phase II: Prepare the EIR Task 3: Preparation of Administrative Draft EIR After the draft Specific Plan has been submitted by the applicants, the Administrative Draft EIR will be prepared. During this phase our scope of work provides for attendance at two (2) meetings with City staff during the preparation of the Administrative Draft EIR. Ten (10) copies of the Administrative Draft EIR will be provided for review by the City. Following is a description of the approach to be used for each topic and the contents of the EIR. Introduction This section will be provided as a courtesy to the reader who may have little or no experience in reading an EIR. The purpose of an EIR will be defined, with references to the CEQA Guidelines and statutes as appropriate. The type, format and content of this EIR will be explained. Standards for EIR adequacy will be briefly discussed. The City's environmental review process, as it is being administered for this project, will be explained. Summary A concise summary of the information contained in the main chapters of the EIR will be presented in this section, in accordance with Section 15123 of the CEQA Guidelines. Project and cumulative impacts will be briefly summarized, by topic, in a matrix format that will state the impact, list abbreviated versions of recommended mitigation measures and identify the residual level of impact significance, following implementation of the recommended mitigation measures. Alternatives evaluated, areas of known controversy and issues remaining to be resolved will also be identified. r A-9 Impact Sciences May 11, 1999 EXHIBIT "A" SCOPE OF SERVICES Project Description A complete description of the proposed Specific Plan will be developed and presented. The project description will identify the project applicant, and describe the site location, land use and operational characteristics, major engineering and infrastructure components, construction and development phasing schedule, grading concept and key project objectives. This section of the EIR will provide a complete and illustrated project description that includes all of these necessary elements. This will be based on maps, other exhibits and information included in the Specific Plan. Approvals required from the City or other regulatory agencies will also be identified, along with a list of those agencies expected to use the EIR in their decision -making process. Community Environmental Setting The existing environmental character of the City of La Quinta will be described along with the important environmental features that occur on and in the vicinity of the project site. In addition, relevant regional and local planning policies and programs that pertain to development of this site will be identified. Other planned, pending or proposed development projects on file with the City's Community Development Department will be identified, as an indicator of planned and potential environmental changes that could occur during the life of the proposed project and thus combine to produce cumulative impacts. Environmental Impacts and Mitigation Measures This main part of the EIR will discuss potential project -level and cumulative impacts with respect to each environmental topic. Each topic will be evaluated separately, with each section incorporating environmental setting sub -sections prepared in Phase I, defining the threshold of significance being used for that topic, the environmental impacts that would result from project development, and the significance of the impacts. Identification of significant project or cumulative impacts that could result and measures to mitigate potentially significant impacts to less than significant will be provided, if possible. Any significant effect which cannot be avoided, even after proper implementation of recommended measures, will be identified as required by the CEQA. Specific analytical approaches for key topics are described below. Land Use & Planning Based on the content of the proposed Specific Plan, the consistency of the project with the La Quinta General Plan and the SCAG Regional Comprehensive Plan and Guide will be analyzed and presented. The overall compatibility of the project with existing and planned surrounding land uses will be A-10 '�_ 3 Impact 5ciericp9 May 11, 1999 EXHIBIT "A" SCOPE OF SERVICES discussed based on the design of the edges of the projects and the location and intensity of the proposed residential, golf course and hospitality uses. The impact of the conversion of the existing agricultural land will also be discussed. Earth & Geol Potential impacts to the proposed land uses resulting from the existing geology and soils conditions will be identified along with recommendations mitigating these impacts, including any necessary detailed geotechnical evaluations which need to be completed at subsequent stages of planning, such as the review of tentative tract maps. Water Resources Potential impacts to surface and groundwater quality will be identified and discussed based on the existing conditions and the features of the Specific Plan. Ninyo & Moore will review the Specific Plan and suggest mitigation measures if needed to augment the Specific Plan. Air Quality Construction -period emissions will be quantified, based on types and number of estimated equipment to be used during grading, the length of the grading phase and the estimated volume of earth movement, all of which would be provided by the project applicant. These totals will be compared to the SCAQMD's standards of significance and any significant impacts will be identified. Dust and other emission -control techniques that would substantially reduce construction emissions will be identified and the amount of emissions reductions for each technique and overall will be estimated. Total net construction emissions will then be calculated and compared with significance standards to determine whether these emissions would remain significant after mitigation. Long-term air emissions from both stationary sources (associated with use of electrical and natural gas systems) and mobile sources (project traffic) will be calculated and compared to SCAQMD significance standards. Traffic emission calculations will be based on projected traffic volumes and average trip lengths that are specified in the traffic study. It is particularly important that average trip lengths are reasonable and based on credible, empirical data, or the traffic emissions could be either over- or under -estimated, and thus provide the basis for a challenge of EIR inadequacy. The proposed land use and traffic management characteristics of the project will be evaluated with respect to relevant air quality management policies identified in the Air Quality Element of the City's General Plan. Any significant long-term air quality impacts will be identified and mitigation measures will be developed to reduce such impacts to less than significant, if possible. These measures would include traffic improvements recommended by the traffic study, and trip reduction and traffic management methods A-11 t J ' Impact Scien&4 : f May 11, 1999 EXHIBIT "A" SCOPE OF SERVICES already encouraged or enforced by the City such as a voluntary, employer -operated transportation management association, preferential parking for car and van pools, convenient bus access and bus stop facilities, etc. Traffic and Circulation This section will summarize the results of a traffic impact analysis (TIA) to be prepared by Robert Kahn, John Kain and Associates (RKJK). The methodology for forecasting project traffic is to generate project trips using rates from the ITE Trip Generation report or other sources accepted by the local jurisdiction. RKJK will distribute and assign the trips based on the location of the project relative to the remainder of the urban area and on the type of land use. The percentage distribution will be reasonably related to the location of and the number of trips generated by zones surrounding the project. Assumed reductions in trip generation rates, such as pass -by trips, internal trips, and transit/TDM reductions will be documented. Reductions for transit or TDM will be accompanied by an explanation of how the strategies will actually be implemented and may require a monitoring program. Project trips (inbound and outbound) will be identified on a graphic map for both the peak hour or hours being studied. RKJK will provide a comparison of traffic volumes with and without the project for the AM and PM peak hours at up to nine (9) intersections. RKJK will compute levels of service for intersections based cn the procedures in the 1994 Highway Capacity Manual and subsequent modifications, where applicable. Copies of the volumes, intersection geometry, capacity analysis worksheets (not just a summary), and all relevant assumptions will be included as appendices to the TIA report. RKJK will identify resulting levels of service for intersections and segments, as appropriate. RKJK will also describe any other impacts that the project may also have on the roadway network, particularly access requirements. The mitigation of project impacts is designed to identify potential level of service problems and to address them before they actually occur. This will also provide a framework for negotiations between the local jurisdiction and the project developer. If a level of service problem cannot be mitigated due to physical or other environmental constraints, funds may be allocated to improvements on parallel facilities or to transit, TDM or other system -wide improvements in accordance with the approved list developed by the air district. The level of service with improvements will be computed and documented, and will be shown on a map or table along with the traffic level of service without improvements. Delay values, freeway A-12 •J 1 Impact Scieklo May 11, 1999 EXHIBIT "A" SCOPE OF SERVICES volume/capacity ratios, or other measures of level of service will be included in the results (could be in an appendix) along with the letter designation. Biological Resources The proposed Specific Plan will be reviewed and analyzed to determine project -specific impacts to biological resources. In particular, Impact Sciences will identify and quantify potential habitat loss or disturbance that may occur as a result of implementation of the proposed project. This evaluation will also include potential direct and indirect impacts to both common and special -status plant and animal species, jurisdictional or other sensitive habitats, wildlife movement corridors, and other significant biological resources. All adverse impacts on biological resources will be identified and measures to mitigate significant impacts will be developed to minimize these impacts. Noise The Noise section will consider and address temporary construction impacts and long-term changes to the noise environment in the area. The only noise sensitive uses close enough to be affected by construction noise are the residential uses located in the PGA West development to the south of the site. In addition, PGA West and other future development could be affected by changes in roadway noise associated with the increase in project traffic. Noise levels at the nearest part of the PGA West neighborhood during project construction will be estimated on the basis of a list of construction equipment and vehicles and the construction phasing concept to be provided by the project applicant. These levels will be compared with construction noise limits identified in the City's Noise Ordinance to determine whether significant noise impacts could occur. Long-term noise levels associated with project traffic will be calculated on the basis of the daily traffic volume projections to be provided by RKJK. This evaluation will focus only on those roadways that will carry substantial volumes of project traffic and which pass by existing noise sensitive development, such as residential, hospitals, libraries and schools. Projected noise contours near such affected sensitive uses will be developed and compared with applicable standards set forth in the La Quinta General Plan or the appropriate standards of other jurisdictions, depending on location. Projected traffic noise levels along the surrounding roadways will be calculated and overlaid onto the project land use plan to determine whether any of the planned land uses would be exposed to levels considered unacceptable, as defined in Table 4.9-1 (Land Use Compatibility for Community Noise Environments) in the La Quinta General Plan EIR. Mitigation measures will be developed for any A-13 J U Impact Sciences May 11, 1999 EXHIBIT "A" SCOPE OF SERVICES significant noise impacts that may identified during the construction period or as a result of long-term project operations. Public Services Based on the information provided by service agencies, impacts to fire services, police services, and schools will be identified, and recommended mitigation measures will be presented in this section of the EIR. Impacts on recreation facilities will be assessed based on the recreation facilities provided in the proposed Specific Plan and the City's requirements. Utility & Service Systems Planned improvements to water and sewer conveyance systems included in the proposed Specific Plan will be identified and discussed. The overall water demand of the project and the amount of sewage to be generated will be calculated to determine the impacts of the project on water supplies and sewage treatment capacity. The proposed drainage improvements will be described and impacts to the site and surrounding land from the changes in the drainage patterns on the site will be identified. A projection of the amount of solid waste that would be generated by the project will be presented and analysis of the impact of this waste stream, collection service and landfill capacity will be provided. Aesthetics Impact Sciences will evaluate the proposed Specific Plan for consistency with the applicable design standards contained in the General Plan for the rural residential overlay area to determine potential impacts. This evaluation will be reviewed with the City's project manger to determine if any changes should be recommended to the Specific Plan as proposed to mitigate inconsistency with these design standards. Cultural Resources McKenna et al. will analyze the data compiled in the Phase I study and prepare an evaluation of the potential impacts to the identified resources based on the level of sensitivity of these resources. As appropriate and required by CEQA, mitigation measures will be suggested including avoidance of impacts to the resources, or requirements for Phase II studies at a subsequent level of planning. Alternatives The purpose and scope of an adequate alternatives analysis will be defined, in accordance with the recently revised CEQA Guidelines. Alternatives to be evaluated in this section will then be described, including a rationale for why each was selected. Suitable alternatives could consist of different land use configurations and/or intensities, as well as different locations for the same project. It is proposed A-14 , Impact.Scienqe� J i May 11, 1` 91 , ` �� EXHIBIT "A" SCOPE OF SERVICES that the specific alternatives be selected in consultation with City staff when the evaluation of project impacts reaches a point where the significant project effects are well understood. Each alternative selected for analysis must be capable of achieving at least some of the proposed project's main objectives, or it would not be considered a "reasonable" alternative. Furthermore, it must be capable of avoiding or reducing one or more of the project's significant impacts, or it will be meaningless with respect to the purpose of an alternatives analysis. Environmental effects for each alternative will be briefly discussed and compared to the effects of the proposed project, to answer the question "Would the alternative result in impacts of greater or lesser magnitude and significance?" In addition, mitigation measure requirements will be briefly compared, i.e., "Would the mitigation measures needed for the alternatives be reduced, about the same, or more extensive?" Comparison of effects and mitigation measures will be presented in a matrix format, with summary -style text. This scope of services includes budget for discussion of up to four (4) alternatives, including the No -Project alternative. Impacts Found to be Not Significant Potential environmental impacts found to be not significant as part of the Initial Study evaluation will be listed. The reader will be referred to the Initial Study for explanations supporting the conclusions of not significant. Any Significant Irreversible Environmental Changes Which Would be Involved in the Proposed Action should it be Implemented. This section will summarize those unavoidable significant impacts that were identified in the evaluation of project and cumulative impacts for the various technical topics described earlier. In addition, pursuant to Section 15126(f) of the CEQA Guidelines, this section will discuss: a. Uses of nonrenewable resources during the initial and continued phases of the project. If this is determined to be significant, an evaluation will be presented as to whether such commitment of resources is justified at this time. b. Primary and secondary impacts that would commit future generations to similar uses of this land. c. Any irreversible damage that could result from environmental accidents associated with the project. Growth Inducing Impacts Ways in which this project could foster economic or population growth, or the construction of additional housing, either directly or indirectly, will be discussed. Criteria to evaluate the project's growth A-15 r Impact Scieiices , ��J �S May 11, I99J" EXHIBIT "A" SCOPE OF SERVICES inducing effects will include: Removal of regulatory barriers, provision of essential infrastructure or removal of other development constraints, creation of a substantial number of jobs, creation of a substantial increase in demand for goods and services. EIR Preparers This section will identify the members of the consultant team that prepared the EIR, including their professional title, years of experience and role in preparing the EIR. Organizations and Persons Contacted All persons contacted to obtain information during preparation of the EIR will be identified, including the organization they represent. Bibliography All information sources and reference materials used or reviewed in preparation of the EIR will be listed. Instructions that explain where these materials can be reviewed by the public will also be provided. Task 4: Prepare, Produce and Circulate Draft EIR The Administrative Draft EIR will be revised in accordance with City staff comments. Thereafter, 50 copies of the public review Draft EIR and a Notice of Completion will be produced and distributed to the State Clearinghouse, all responsible agencies, all neighboring cities, and all federal, state, county or regional agencies which may be affected by the project. Any other interested groups or concerned citizens identified by the City will also be included in the Draft EIR distribution. This will initiate a 45-day public review and comment period, in accordance with the State CEQA Guidelines. As part of this task, Impact Sciences will prepare and place appropriate public notices and newspaper display ads of the availability of the Draft EIR and public hearings concerning the Draft EIR, as directed by City staff. The Impact Sciences Project Manager will attend up to two (2) public hearings concerning the Draft EIR and present the findings of the Draft EIR. Other appropriate members of the EIR preparation team would also attend selected hearings, if requested by City staff, at an additional cost. This proposal assumes that the City will be responsible for taking succinct minutes of these meetings, which identify each person who comments on the Draft EIR and briefly summarizes their comments concerning the document. A-16 Impact Sci7icq .; May 11, 999 EXHIBIT "A" SCOPE OF SERVICES Task 5: Preparation of Final EIR Written responses to all comments received during the 45-day public review period will be prepared. The focus of the responses will be on the CEQA issues inherent in the comments and on demonstrating how the environmental review process and/or the Initial Study and Draft EIR properly addressed the concerns stated in the comments. A preliminary Final EIR will be prepared and submitted for City staff review and comment. This will consist of copies of all letters received concerning the Draft EIR, written responses to all comments in each letter, minutes of the public hearings concerning the Draft EIR and written responses to oral comments received at those hearings, and errata pages. Errata pages would include revisions to EIR text and illustrations, if needed to clarify or make minor corrections to information presented in the Draft EIR, or to add useful information that may be included in one or more comments on the Draft EIR. A mitigation and monitoring program will also be prepared for City Staff review and comment, in the City's standard format. The Final EIR and Mitigation and Monitoring Program will be revised in accordance with City staff comments and public review versions of these final documents will be produced and distributed, as directed by City staff. As part of this task, Impact Sciences will prepare written findings for each environmental effect evaluated in the Draft and Final EIR, pursuant to Section 15091 of the CEQA Guidelines, and if necessary, a Statement of Overriding Consideration. The Impact Sciences Project Manager will attend up to two (2) public hearings concerning the Final EIR and will be prepared to present a summary of the contents of the Final FIR and answer questions. Other appropriate members of the EIR preparation team would also attend selected hearings, if requested by City staff, at an additional cost. : 11 A-17 Impact Sciences May 11, 1999 EXHIBIT "B" SCHEDULE OF COMPENSATION A detailed schedule of the budget for each task defined in the Scope of Services contained in Exhibit "A" is provided on the next page. The number of professional hours dedicated to each task is shown so the City may understand the level of effort to be provided on the different issues and phases of the project. All direct costs and expenses associated with each task are also identified. A summary of the budget for each task defined in the Scope of Services is provided below: Task 1 - EIR Scoping $5,500 Task 2 - Preparation of Environmental Setting Report $31,040 Task 3 - Preparation of Administrative Draft EIR $37,090 Task 4 - Preparation of Draft EIR $11,130 Task 5 - Preparation of Final EIR $15,240 TOTAL $100,000 Impact Sciences will submit monthly progress invoices for professional services and direct expenses incurred in the immediately preceding month. 4 - ' 1_ B-1 Impact Sciences_. , May 11, 199b I j ij Impact Sciences Country Club of the Desert EIR PROJECT BUDGET STAFF Proj. Sen. Env. Staff Biology Senior Staff Sub Nord TOTAL Mgr. Planner Planner Director Biologist Biologist Consultant Graphics Proc. LABOR/ BILLING RATE $150 $85 $65 $110 $95 $70 $55 $45 EXPENSES PHASE Task 1 FIR Scoping Project Orientation Meeting 6 Prepare Admin. Draft Initial Study 16 4 Revise Initial Study, prepare NOP, and distrihute 50 copies _ 6 $So Attend Project Scoping Meeting 6 Evaluate NOP and Scoping Mfg. Comments 2 4 2 Management and Coordination 4 2 SUBTOTAL $2.700 $2.040 $0 $220 $0 $O $0 $220 $270 $5,500 Task 2 - Preparation of Environmental Setting Report Land Use & Planning 8 Earth & Geology 6 $2.700 Water Resources 6 $2,700 Air Quality 8 Traffic and Circulation 6 $3.000 Biological Resources Litetatme Review '- 8 Field Reconnaissance Survey 12 $35ri Noise 8 Public Services 16 Utility & Service Systems 16 Aesthetics 8 Cultural Resources 6 Records Check $350 Historic Research $8O0 $200 Native American Consultation $400 Field Survey $3,840 $360 Analysis $1,600 Report Preparation $ L600 $300 Graphics and Text Production 24 12 Submit ten (10) copies of the Environmental Setting $120 Manacement and Coordination 8 12 SUBTOTAL $1,200 $3.570 $3.770 $220 1 $1.9011 'S0 $16.640 $L320 $540 $31,041) PHASE 11 Task 3 - Preparation of Administrative Draft EIR Introduction 4 Summary 8 Project Description 12 Impact Analysis Land Use & Planning 8 Earth & Geology 4 $ t.800 Water 6 $1.800 Air Quality 8 Traffic and Circulation 8 $6.000 Biological Resources Impact Analysis 8 16 12 Prepare FIR Section 12 40 Noise 8 Public Services 2 16 Utility & Service Systems 2 16 Aesthetics 8 Cultural Resources 6 $1.200 Alternatives 16 8 Growth Inducing Impacts - 2 Effects Found Not to he Significant 2 Irreversible Environmental Changes I Bibliography & References I Document Production Submit ten (10) copies of the Administrative Draft EIR $500 Project Meetings (2) 12 $200 Manacement and Coordination 12 12 12 12 SUBTOTAL $3,600 59.180 $3.250 $2.200 $5.320 $840 S16.8olf $660 $540 $37,090 Task 4 - Preparation of Draft EIR Revisions in Response to City Comments 8 t8 4 4 4 2 Prepare and Discihute Lilly (50) copies of Draft EIR 2 24 $3,500 Prepare and Place Public Notice Advertisements 2 2 4 Attend two (2) Public hearings 12 $200 SUBTOTAL $3.1100 $1.870 $260 $440 $380 $0 $0 $220 $1.260 $11,134) Task 5 - Preparation of Final EIR Response to Comments on Draft EIR and Prel. Final EIR 8 24 6 6 2 8 Mitigation and Monitoring Program 8 2 Finalize in Response to City Commens 4 8 2 6 Prepare and Disuihute fifty (50) copies of Final EIR 2 6 $2.800 CEQA Findings 2 12 Attend two (2) public hearings 12 $200 Management and Coordination 8 SUBTOTAL $5.100 $4.590 $0 1 $880 1 $570 1 $0 SO $t10 $990 $15,240 TOTAL COST $100,000 B-2 vJ�. a) EXHIBIT "C" SCHEDULE OF PERFORMANCE The schedule for the Environmental Review process for the Country Club of the Desert EIR is presented in the table below: PHASE/TASK TIME TO COMPLETE TASK TARGET COMPLETION DATES Authorization to Proceed N/A May 21, 1999 PHASE I Preparation of Initial Study; Distribute Notice of Preparation 2 weeks June 4, 1999 Prepare Environmental Setting Report 6 weeks July 2, 1999 PHASE 11 Prepare Administrative Draft EIR 6 weeks August 27, 1999 City Staff Review and Comment 2 weeks September 10, 1999 Prepare Draft EIR; Distribute Public Draft FIR 3 weeks October 1, 1999 Draft FIR Review Period (Public Hearings would be held 45 days November 15, 1999 during this time) Prepare Draft Responses to Comments, Final EIR, Mitigation 4 weeks December 10, 1999 and Monitoring Program (MMP) and CEQA Findings City Staff Review and Comment 3 weeks December 31,1999 Complete Final EIR, MMP and Findings 2 weeks January 14, 1999 This schedule is contingent on the following assumptions: (1) Impact Sciences will receive Authorization to Proceed from the City of La Quinta by May 21, 1999. (2) The biology study of the project site to be provided by the applicant will be available to Impact Sciences on May 21, 1999. (3) All City review of draft documents will occur within the timeframes established in the table above. (4) The Draft Specific Plan to be submitted by the applicant will be available to Impact Sciences by July 1, 1999. The "Target Completion Dates" contained in the table above shall be adjusted to reflect any changes in these assumed dates. The "Time to Complete Task" timeframes shall not be changed if any of the "Target Completion Dates" is adjusted. C-1 Impact Sciences May 11, '190 ' �l .�l T4tyl 4 s4� 4"Am AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: Authorization to Enter Into a STUDY SESSION: Reimbursement Agreement with CVWD for Improvements Associated with Capital Improvement PUBLIC HEARING: Project 98-09, Washington Street Bridge Widening RECOMMENDATION: Authorize the City Manager to enter into a reimbursement agreement with CVWD for improvements associated with Capital Improvement Project 98-09, Washington Street Bridge Widening. FISCAL IMPLICATIONS: The agreement will provide for reimbursement to the City for domestic water line design, construction and materials testing in an estimated amount of $1 18,254. BACKGROUND AND OVERVIEW: As a result of the Washington Street Bridge Widening project, an existing 12-inch domestic water line within the west side of Washington Street, south of Avenue 50 and north of the bridge, will be covered by additional fill material. Since CVWD requires that cover over domestic water lines be limited to four feet, the City must provide for abandonment of the existing 12-inch water line and installation of a similar water line at a new profile which meets CVWD standards. The City's design consultant, Holmes & Narver, presented a concept plan to CVWD during the utility coordination process. After review of the City's preliminary plan, CVWD proposed additional domestic water line improvements beyond those required as mitigation measures to address the project's impacts on the District's existing facility. Namely, CVWD has requested that the existing 12-inch domestic water line be upgraded to a 24-inch water line from Avenue 50 to the District's well site on Avenida Ultimo. In response to CVWD's request, the City issued a letter requesting clarification and a determination of the fiscal responsibilities the District would incur as a result of their request. CVWD has proposed the attached reimbursement agreement (see Attachment 1), which authorizes reimbursement to the City for costs associated with the design and construction of those domestic water line improvements considered an T:\PWDEPT\COUNCIL\1999\990518h.wpd �� upgrade to the project, inspection and administration of the upgraded water line system. However, the City will continue to be responsible for incurring the cost associated with those domestic water line improvements not considered an upgrade and which are required as a result of impact from this project. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the City Manager to enter into a reimbursement agreement with CVWD for improvements associated with Capital Improvement Project 98-09, Washington Street Bridge Widening; or 2. Do not authorize the City Manager to enter into a reimbursement agreement with CVWD; or 3. Provide staff with alternative direction. Respectfully submitted, i Chris A. Vogt Public Works Dir c or/City Engineer Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1 . Reimbursement Agreement 004- T:\PWDEPT\COUNC1L\1 999\99051 8h. wpd ATTACHMENT 1 File: 0074.316 AGREEMENT THIS AGREEMENT, entered into this day of 1999, by and between the CITY OF LA QUINTA, a municipal corporation, hereinafter "City," and the COACHELLA VALLEY WATER DISTRICT, hereinafter called "District." WITNESSETH WHEREAS, the City is proceeding with a project to widen the City's bridge on Washington Street at the La Quinta Evacuation Channel, hereinafter referred to as "Project"; and WHEREAS, the construction of the Project will necessitate the relocation of District's water system as depicted on the attached Exhibit "A"; and WHEREAS, District is desirous of improving the water system in the same area as the proposed bridge widening and is willing to pay the additional cost for its design and installation; and WHEREAS, it would be in the best public interest for City to include the improvements to the water system in any construction contract awarded as part of the Project so that the construction of the water system improvements can be economically and effectively coordinated, scheduled and installed as a part of the Project; and WHEREAS, District agrees to make monies available to City to pay for the design and construction of the water system improvements as part of the Project; and WHEREAS, City and District are desirous of entering into an agreement to design and construct the water system improvements as a part of the Project. NOW, THEREFORE, IT IS MUTUALLY AGREED BETWEEN THE PARTIES AS FOLLOWS: 1. Work to be performed. City shall cause to be designed and constructed water system improvements within Washington Street south of Avenue 50 and north of Avenida Ultimo, which water improvements are more particularly described in the attached Exhibit "B," which is made a part hereof. V� 0134 AM:j1\eng\agrmnt\99 -1- 2. Design. City agrees to amend its current design and engineering contract with Holmes and Narver (HN) of Orange to include the water system improvements as part of the Project design contract. The design for the water system is estimated at $12,254.00 based upon the proposal from HN dated March 22, 1999. 3. City and District understand and agree that from time to time changes occur or unforseen conditions arise which may require the design and/or construction of additional or different water system improvements or the relocation or alteration thereof, which work was not contemplated at the time the water system plans were designed or the construction contract was awarded. District agrees to pay for any such extra design or construction costs provided District reviews and approves any such requests for extra design or construction in writing. District agrees to review all such claims for extra design or construction in good faith and to not unreasonably delay nor deny any such requests. 4. City agrees to pay the engineer for the design of the water system and to pay the contractor for the construction of the water system improvements. District agrees to reimburse City for such expenses, except for costs of relocating the water main within the area affected by the bridge widening, upon the presentation to District by City of any invoice for such reimbursement, supported by invoices, bills and other supporting data. District agrees to make such reimbursement within 30 days of its receipt from City of such requests. 5. District agrees to provide such engineering, administration and field inspection of the design and construction of the water system improvements as are necessary to assure their installation to District standards and specifications. District also agrees to make water service tie-ins to the existing meters, connections to existing water system and provide other such field services related to the water system as are necessary to complete the new water system and abandon the older existing water system. All such engineering, administration, inspection and field work by District personnel shall be done at District expense, at no expense to City. -07 AM:j1\eng\agrmnt\99 -2- 6. District agrees to be responsible for soils testing in the water pipe zone. City shall be responsible for the cost of soils testing in all other locations. District agrees to use the soils testing firm hired by City. District will reimburse City the cost for soils testing in the water pipe trench in areas not disturbed by bridge construction, estimated to be $4,000.00. 7. District shall approve all plans and specifications for the water system improvements described in Exhibit "B." 8. Award of contract. The construction contracts for the Project, including the water improvements, shall be publicly bid and shall be awarded to the lowest responsible bidder, as required by law and in conformance with the State Public Contracts Code. The bidder shall be required to post the applicable performance and payment bonds or securities in the proper amounts for such work, all as set forth in the specifications for the contract. City agrees that in any liability insurance policies required to be posted, the District will be named as an "also insured." The bid shall include separate bid items for three alternatives for water system improvements: A. Twelve -inch (12-inch) diameter transmission main relocation only within the area affected by the bridge widening. B. Twenty -four -inch (24-inch) diameter transmission main only within the area affected by the bridge widening. C. Twenty -four -inch (24-inch) diameter transmission main between Avenue 50 and Avenida Ultimo. The District prefers to select alternative "C" listed above. In the event that the lowest responsible bidder submits a bid for water system improvements that is not consistent in price with previously awarded bids (an unbalanced bid), the District reserves the right to select alternative "A" or "B" listed above. 9. Notice of Completion and Transfer of Title. Upon completion of the construction of the Project including the water system improvements, and the acceptance thereof, a Notice of Completion shall be prepared and filed by City with the County Recorder, and thereupon title to all said water AM:j1\eng\agrmnt\99\cityof1q -3- facilities shall thereafter be vested in District and constitute part of its system, and shall thereafter be owned, operated and maintained by District. 10. Notices. Any notice authorized or required by this Agreement shall be deemed to have been sufficiently given if and when sent by registered or certified mail, return receipt requested, to either of the following: To City: City of La Quinta Attention: Thomas Genovese, City Manager Post Office Box 1504 La Quinta, California 92253 To District: Coachella Valley Water District Attention: Tom Levy, General Manager -Chief Engineer Post Office Box 1058 Coachella, California 92236 EXECUTED on the day and year first hereinabove written at La Quinta, California. CITY OF LA QUINTA COACHELLA VALLEY WATER DISTRICT City Manager Attest: City Clerk Approved as to form: City Attorney Approved as to Content: City Engineer General Manager -Chief Engineer Attest: Secretary 00Y AM:j1\eng\agrmnt\99\cityof1q -4- AVE. 50 1 1 in <l19•S) 161 p IRR CD 4711 CD m � � 00 0 �0 1/o h/a _�o / ► T 20 'Sa 39" 1 3 a 7% O Abe 9 a J75 I \^� IRRI EXHIBIT -A �O�PT/ON O.� �-1A/NLiNE EFFECTED ,t3 y B.�/OG E �V/OEiV/NG •f�,POPOSEv L o� aT �o� o � New T �PAiYS�/5S/aN �,9�'iy VA flO vAoj A $ nc� � J 1tlELL'65 2-Cvl n � N oI elm 0. i I�L13 ]2 I 11 I 1< 15 16 gNoy nIg CU 0 v I V P1 CP EXHIBIT "B" WATER IMPROVEMENTS TO BE INCLUDED IN THE WASHINGTON STREET BRIDGE WIDENING MAINLINE REPLACEMENT Replacement of the existing 12-inch water main with 24-inch water main in and along Washington Street between Avenida Ultimo and Avenue 50 including pertinent valves, fittings, fire hydrants and water service. Work includes the following: Design of water system improvements Preparation of as -built water system plans after construction Construction staking of water mains Construction of new water mains Construction of valves and appurtenances Installation of new water services to lots Reconnection of new services to existing meters Tie-in of new mains to existing mains (by District forces) Abondonment of existing water system (by District forces) Compaction testing and soil engineering related to the water system Relocation or removal of water improvements interfering with other improvements Chlorination and testing of water mains and facilities Repaving of water main trenches Traffic control related to water system construction Contractor mobilization related to water system construction Clear and grub related to water system construction Special shoring or safety measures related to water system construction Any other item reasonably related to the design or installation of the new water system U0-9 AM:j1\eng\agrmnt\99\cityof1q TWY4 XP Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: Acceptance of Project 98-08, Plaza La STUDY SESSION: Quinta/Highway 1 1 1 Traffic Signal Improvements PUBLIC HEARING: L:f�K�l►�il►�i f�►TU� r[�li� Accept Project No. 98-08, Plaza La Quinta/Highway 1 1 1 Traffic Signal Improvements as 100%complete; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release retention in the amount of $17,022.17, 35 days after recordation of the Notice of Completion. FISCAL IMPLICATIONS: Adequate funds are available in Account No. 401-642-609-553 to pay the retention to the contractor and close out this project. BACKGROUND AND OVERVIEW: During the April 21, 1998 City Council Meeting, the City Council approved the project plans, specifications, and estimates; and authorized City staff to advertise for bids to construct Plaza La Quinta/Highway 1 1 1 Traffic Signal Improvements, Project No. 98- 08. During the August 18, 1998 City Council Meeting, the City Council awarded a contract in the amount of $197,787.40 to Cooley Construction, Inc. for the construction of Plaza La Quinta/Highway 1 1 1 Traffic Signal Improvements, Project No. 98-08. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, City staff must receive authorization from the City Council to accept this project as 100% complete and authorize the City Clerk to file a Notice of Completion. Based upon the stipulated 30 consecutive day length of construction and 21 day time extension, all contract work should have been completed on or before November 3, a T:\PWDEPT\C0UNC1L\1 999\99051 8i. W pd 1998. The project was determined to be substantially complete on December 1 1 , 1998. Therefore, in accordance with Section 1400 - General Conditions, paragraph 6.5, "Liquidated Damages," the City is entitled to $500 per day for 38 additional construction days, resulting in a deduction of $19,000 to the contract amount. Contract Change Order No. 3, which addressed the Liquidated Damages, was returned to the City unsigned by Cooley Construction, Inc. Therefore, in accordance with Section 1400 - General Conditions, paragraph 7.1, "Change Orders," subparagraph 7.1.4, Contract Change Order No. 3 was issued unilaterally. A final accounting of this contract is as follows: Original Bid $197,787.40 Change Orders #1 & #2 $64,191 .66 Change Order #3 (Liquidated Damages) ($19,000.00) Change Order #4 (Quantity Variation) ($13,093.34) TOTAL: $229,885.72 Amount Paid to Date ($212,863.55) TOTAL REMAINING FISCAL COMMITMENT: $17,022.17 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept Project No. 98-08, Plaza La Quinta/Highway 111 Traffic Signal Improvements as 100% complete, authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder, and authorize staff to release retention in the amount of $17,022.17, 35 days after recordation of the Notice of Completion; or 2. Provide staff with alternative direction. Res tfully sub fitted, Chris A. gt blic Wor irector/City Engineer T:\PWDEPT\C0UNC1L\1 999\99051 8i.wpd Approved for Submission by: Thomas P. Genovese, City Manager 00+1 13 T4ty,l 4 4a Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIURDA MEETING DATE: May 18, 1999 tO CONSENT CALENDAR: ITEM TITLE: Approval to Authorize the City Manager STUDY SESSION: to Execute Various Purchase Orders for the Development of Project 98-16, Fritz Burns Park PUBLIC HEARING: Retrofit/Bear Creek Bike Path Rest Stops RECOMMENDATION Authorize staff to solicit bids in compliance with the procedures for bidding minor public works projects contained in Chapter 3.30 of the La Quinta Municipal Code and Charter and in Resolution 98-14, for the various components contained in Project 98- 16; and Authorize the City Manager to award and execute contracts in an amount not to exceed $1 38,343 for construction of the various components of the project. FISCAL IMPLICATIONS: Funds in a total amount of $180,000 have been approved for this project. To date, $1 1,657.00 has been expended for engineering services. The City did not receive the anticipated Bicycle Lane Account Grant funds in the amount of $30,000. Since the grant funds were included as part of the total project amount, the remaining funds contained in the project account are as follows: RDA No. 1 #401-000-493-000 $150,000 Less Prior Expenditures: $ 11,657 Total funds remaining: $138,343 BACKGROUND AND OVERVIEW: The Fritz Burns Park project provides for the restoration (removal and replacement) of rubber matting at the water feature; recreational level lighting for four unlit courts (2 - tennis, 2 - roller hockey); replacement of damaged court fencing, and removal and replacement of wind screen fabric for tennis courts. This project also provides for the installation of shade structures, bike racks, benches, drinking fountains, and trash receptacles at four separate locations (approximately 1 mile apart) along the Bear Creek Bike Path. Two add alternates were also included in the project: Add Alternate 1) Installation of roller hockey dasher boards for the two southern courts. Add Alternate 2) Installation of additional playground equipment, (2) sets of swings and a tot age group slide. These add alternates were not part of the original scope of work identified in the FY 98/99 CIP project detail. The add alternates were included to find out possible costs, and if fiscally feasible, to allow the City Council an opportunity to include them with the base bid award. On January 19, 1999, the City Council approved the plans, specifications, and engineer's estimate (PS&E), which were prepared "in house." The City Council authorized staff to advertise the Fritz Burns Park/Bear Creek Bike Path Rest Stops Improvements for bids. On Thursday, April 15, 1999, a single bid was submitted by Ground Zero Demolition Co., of Cathedral City, CA., in the amount of $228,209. This bid is more than 50% greater than that estimated by staff. On April 20, 1999, the City Council rejected the single bid and authorized staff to restructure and complete the project in smaller scopes of work. Section "3-1" of Resolution 98-14 (Attachment 1) authorizes the City Council to reject bids and authorize negotiation of a contract with one or more responsible firms. Staff is recommending that bids be solicited based on the criteria contained in Section 3.30.030 of the La Quinta Municipal Code and Charter for "minor public works projects" (Attachment 2), and as further outlined in Section 4 of Resolution 98-14. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize staff to solicit bids in compliance with procedures for bidding minor public works projects contained in Chapter 3.30 of the La Quinta Municipal Code and Charter and in Resolution 98-14, for the various components contained in Project 98-16, and authorize the City Manager to award and execute contracts in an amount not to exceed $138,343 for construction of the various components of the project; or 2. Do not authorize staff to solicit bids; or 3. Provide staff with alternative direction. IAPWDBPTVC0UNCILA1999\990518j.wpd Respectfully submitted, Chris A. Vog j Public Works Attachments: ector/City Engineer Approved for submission by: homas P. Genovese, City Manager 1 . Resolution 98-14 2. Chapter 3.30 LQMCC 003 T. AP W DEPT\COUNCI LAI999A990518j _wpd ATTACHMENT RESOLUTION NO. q 8 -/S' RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA REGARDING SOLICITATION OF BIDS AND AWARD OF CONTRACTS FOR PUBLIC WORKS PROJECTS WHEREAS, pursuant to Chapter 3.30 of the La Quinta Municipal Code (LQMC), the City Council desires to prescribe specific procedures and rules governing the solicitation of bids and award of contracts for public works projects; NOW, THEREFORE, the City Council of the City of La Quinta, California, does resolve as follows: Section 1: Applicability The procedures and rules herein shall apply to the solicitation of bids and award of contracts for public works projects pursuant to LQMC Chapter 3.30. Section 2: Local Contractor Preference A. For the purposes of this Chapter, the term "local firm" shall mean a firm which has both maintained its headquarters or permanently -staffed regional office and has held a business license within the area encompassed by the boundaries of the Coachella Valley Association of Governments for a minimum of six consecutive months immediately prior to the closing date for submittal of bids on the contract. B. Determination of the lowest responsible bid for any public works contract shall allow an advantage of two percent (2%) of the lowest bid received to bids under which at least fifty percent (50%) of the contract cost is for work performed by local firms. C. Bidders desiring local preference shall submit, with their bids, in separate, unsealed packages, applications for local preference including qualifying evidence of local -firm status and a listing of the bid items and quantities to be performed or furnished by local firm(s). D. The Public Works Director shall review applications and accept or reject them based on completeness and the adequacy of evidence of local firm status. The denial of local firm status for any bid shall not affect the validity of the bid. E. Decisions regarding local -firm status shall be the sole discretion of the City and shall be deemed final at the time the contract is awarded. In submitting an application for local preference on any contract, the applicant shall agree that the granting or denial by the City of local preference to any bid or bids submitted for the contract shall not constitute cause for any claim of loss or damages suffered by the applicant. i F. If a bidder qualifying for local -firm status is awarded a contract for an original amount higher than the lowest responsible bid received and the bidder fails to utilize local firms for the required percentage of the work in the original contract, and said failure is not due to variations from the estimated quantities or other factors unrelated to the bidder or bidder's subcontractors, the City shall have the right to deduct from the amount paid under the contract the difference between the bidder's original bid and any lower responsible bid submitted by a non -local firm. Section 3: Major Public Works Projects Major public works projects are defined as those projects having an estimated value of twenty five thousand dollars or greater. The solicitation and selection of bids and award of contracts shall conform with LQMC Section 3.30.020 and the following: A. Invitation for Bids. An Invitation for Bids (the "Invitation") shall be published in a newspaper, electronic bulletin board, world wide web site, or other generally -recognized source of local public works contract information, at least ten days prior to the date of the opening of bids. Invitations shall include general descriptions of the work to be performed, the time and place of the opening of bids, the place where bidders may obtain Bid Documents, the amount of bid security required, and the amount and nature of performance and labor and materials security that will be required of the successful bidder. B. Form of Bids. Bids conforming with the requirements of the Invitation shall be submitted to the Department Director (the "Director") in sealed packages or by other means which will prevent the divulging of bids prior to the stated time for opening of bids, all as specified in the Invitation or the Bid Documents. Unopened bids should be clearly marked or otherwise identifiable as bids for the project to which they apply. C. Bid Security. Bids shall be accompanied by cash, cashier's check, certified check, surety bond, or other form of security stated in the Invitation or bidding documents, in a sum equal to ten percent of the amount of the bid. D. Opening of Bids. At the time and place stated in the Invitation, the bids shall be publicly opened and announced. The bid amounts shall be tabulated and the tabulation shall be available for public inspection at the Public Works Department during regular business hours for a period of not less than thirty calendar days after the bid opening. E. Review of bids. The Director shall review all bids received for completeness, accuracy, responsiveness to the Invitation for Bids and Bid Documents, and the City's experience with or knowledge of the qualifications and reliability of each bidder and shall prepare a recommendation for the City Council. The Director's review shall consider the following: 1. Written amounts shall take precedence over associated numeric amounts. Mathematical errors, if found, shall be corrected and shall not disqualify a bid. The 1`5 006 corrected total shall be the bid amount considered in determining the lowest responsible bidder and shall be the contract amount awarded if the bid is selected. 2. If one or more responsible bidders qualify for local preference, and the lowest responsible bidder does not qualify, the Director shall allow the two -percent preference to qualifying bids in determining the lowest responsible bidder. F. Award of contract. Contracts shall be awarded by the City Council to the lowest responsible bidder. Determination of the lowest responsible bidder shall be at the sole discretion of the City Council pursuant to findings and recommendations presented by the Director of Public Works at the time of the award of contract. G. Equal bids. If two or more equal low bids are received, the City Council may award the contract to any one of the equal low bidders. H. No bids. When no bids are received from responsible firms, the City Council may accomplish the project in any manner it sees fit. I. Rejection of Bids. The City Council may reject any or all bids presented and may then direct that the project be re -advertised, may authorize negotiation of a contract with one or more responsible firms, or may resolve that the project can be performed more economically by City forces, day labor, time and materials contract, or other method. J. Execution of contract. The successful bidder shall execute the contract and furnish required performance security and labor and materials security within ten days after the City mails or otherwise forwards a written notice of award to the bidder. K. Forfeiture of bid security. If the successful bidder fails to execute the contract and furnish security within the stated time, and said failure is not primarily due to actions or omissions of the City or to acts of God, the bidder shall forfeit the bid security provided. The City Council may then consider the bid of the next lowest responsible bidder. J. Release of bid security. Bidders are entitled to the return of their bid security unless forfeited as provided herein. The City shall retain all bid security until a contract has been executed or until the City Council rejects all bids at which time all bid security not forfeited shall be returned to the appropriate bidders. K. Disposition of forfeited bid security. The City shall retain forfeited bid security until a contract is awarded to another firm or the project is canceled. The City shall retain an amount equal to the difference between the forfeiting firm's bid and the new contract amount, if any, and an additional amount equal to administrative and other costs incurred as a result of the failure of the forfeiting bidder to enter into a contract and provide required security, and shall return any remaining amount of the bid security to the forfeiting bidder. 00 L. Performance secures and labor and materials security. The bidder to whom the contract is awarded (the "successful bidder') shall furnish performance security and labor and materials security in amounts specified in the Invitation or Bid Documents. Section 4: Minor public works projects Minor public works projects are defined as those projects having an estimated value of less than twenty five thousand dollars. The solicitation and selection of bids and award of contracts shall conform with LQMC Section 3.30.030 and the following: A. Security. Bid security and labor and materials security shall conform with the requirements for major public works projects but may be modified or waived if warranted and in the best interest of the City. B. Execution and Award of Contracts. The City Council may award contracts. 2. City Manager may award and execute contracts exceeding ten thousand dollars with the approval of the City Council. 3. The City Manager may award and execute contracts for ten thousand dollars or less, and may waive competitive bidding if in the best interest of the City, provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. 4. Department Directors may award and execute contracts of two thousand five hundred dollars or less with or without competitive bidding provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. Section 5: Exceptions Exceptions to the procedures specified herein shall be as specified in LQMC Section 3.30.040 and as follows: A. The authority awarding the contract may waive irregularities in bids received provided that such waiver is in the best interest of the City and does not result in unfair advantage to any bidder. 008 ATTACHMENT Z Chapter 330 PUBLIC WORKS CONTRACT Sections: 330.010 Solicitation and selection criteria. 330.020 Solicitation and selection for major public works projects. 330.030 Solicitation and selection for minor public works projects. 330.040 Contract incentives. 330.050 No prevailing wage requirement. 330.060 Applicability of other state contract code requirements. 330.070 Exceptions to the procedures prescribed in this chapter. 330.010 Solicitation and selection criteria. A. Contracts for public works projects, as defined in Section 20161 of the California Public Contract Code, shall be awarded to the lowest responsible bidder. B. The city council may, by resolution, prescribe specific procedures and rules governing the solicitation of bids and award of contracts for public works projects. (Ord. 315 § 4 (part), 1998) - 330.020 Solicitation and selection for major public works projects. A. Bids shall be solicited by invitation published in a generally recognized source of local public works contract information. B. Bids shall be publicly opened and announced at a time and place stated in the published invitation for bids. C. Contracts shall be awarded by the city council (Ord. 315 § 4 (part), 1998) 330.030 Solicitation and selection for minor public works projects. A. Bids shall be solicited by written or verbal invitation or as specified in Section 3.30.020A, or a combination thereof, and shall obtain, whenever feasible, at least three competitive bids. B. The city council may by resolution authorize the award and execution of contracts by the city manager and department directors. C. The department administering the contract shall keep written records of proposals and contracts for a period of one year following the award of contract. (Ord. 315 § 4 (part), 1998) 330.040 Contract incentives. Contracts for public works projects may include monetary or other incentives for superior performance or early completion of the work. (Ord. 315 § 4 (part), 1998) 3.30.050 No prevailing wage requirement. The city shall impose no prevailing wage requirement. (Ord. 315 § 4 (part), 1998) 330.060 Applicability of other state contract code requirements. With the exception of local procedures and rules set forth in this chapter and resolutions adopted pursuant thereto, public works projects shall conform with state requirements for public works projects. (Ord. 315 § 4 (part), 1998) 330.070 Exceptions to the procedures prescribed in this chapter. A. Contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations shall be exempt from provisions of this chapter, and any resolutions established pursuant thereto, which would jeopardize the availability of the funding or participation. B. Solicitation of bids for design/build projects may be by direct invitations to qualified contractors. Selection of firms for such projects may consider the quality of the services offered. In all other respects the solicitation, selection and award of contracts for design/build projects shall conform with the provisions of this chapter. 82-1 a.• Quinta 5-98) U 0 3.30.070 C. The city council may authorize the award and execution of contracts for public works projects without competitive bidding provided that such award is in the best interest of the city or of the public health, safety and welfare. D. The city manager may authorize the solicitation, selection, award, and execution of contracts for public works projects by the most expeditious method where time is of the essence to prevent an emergency lack of critically needed services. If the contract is for a major public works project, it shall be submitted for ratification at the next regular city council meeting. E. The city council may, by resolution, establish local -contractor preference advantages in the award of contracts for public works projects. (Ord. 315 § 4 (part), 1998) (LA Quinta 5-98) 82-2 T4'yl 4 4aa" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: A ITEM TITLE: Approval to Award a Contract for STUDY SESSION: Construction of Project 99-01 , Avenue 50 Median Landscape Improvements PUBLIC HEARING: RECOMMENDATION: Authorize an additional appropriation in the amount of $39,603 from the City Infrastructure Fund; and Award a contract in the amount of $210,034 to Park West Landscape, Inc, for construction of Avenue 50 Median Island Landscape Improvements, Project No. 99- 01. FISCAL IMPLICATIONS: Based on a construction award amount of $210,034 and the initiation of construction management services in the amount of $13,000, the following represents the revised project budget: Construction $210,034 Inspection/Testing $ 13,000 Administration $ 10,502 Contingency $ 21,000 TOTAL $254,536 Funding and Sources Currently available for this project is as follows: Assigned Funding Sources Account Number Amount Lighting/Landscape Fund 401-000-493-000 $222,902.00 Less Prior Expenditures: $7,969.00 REMAINING AVAILABLE FUNDING: $214,933.00 The difference between the projects anticipated costs and the available funding is $39,603. This amount is available from the City Infrastructure Fund. TAPWDEPTVC0UNCILV1 999V990518f.wpd Maintenance costs are estimated to be approximately $7,000 annually. Currently two "outside" entities, KSL and La Quinta Country Club (LQCC), have committed to pay for maintenance for a period not to exceed two years. Staff will pursue an agreement in which both parties (KSL & LQCC) will deposit with the City those funds committed for maintenance for the two year period. BACKGROUND AND OVERVIEW: On February 2, 1999, the City Council approved the addition of Avenue 50 median island landscaping from Eisenhower Drive to Washington Street into Fiscal Year 1998/99 Capital Improvement Program (CIP), and approved budgetary funding in the amount of $222,902.00 from the City's Infrastructure Fund. The Engineer's Estimate for the project was $218,931 . On March 2, 1999, the City Council approved project Plans, Specifications, and Estimates (PS&E); and, authorized staff to advertise the project and receive bids. On Friday, May 7, 1999, sealed bids were received for construction of this project. The following table illustrates the results of the bids received (a detailed Bid Summary is provided as Attachment 1). TOTAL AMOUNT (All Bid Areas) Park West Landscape, Inc. $210,034.50 Mark Logan Landscape, Inc. $215,738.50 Tapuz Enterprises, Inc. $289,439.00 Engineer's Estimate $218,931.00 Assuming project award on May 18, 1999, the following represents a tentative schedule: Award of Contract Notice to Proceed Construction (30 days) Project Acceptance May 18, 1999 June 1,1999 June 1, 1999 to June 30, 1999 July 1999 T:APWDEPTVCOUNCILV1999A990518f—Pd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize an additional appropriation in the amount of $39,603 from the City Infrastructure Fund; and, award a contract in the amount of $210,034 to Park West Landscape, Inc, for construction of Avenue 50 Median Island Landscape Improvements, Project No. 99-01 ; or 2. Do not authorize an additional appropriation, and do not award a contract for construction of Avenue 50 Median Island Landscape Improvements; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vb-g Public Works Attachments ctor/City Engineer Approved for Submission by: 4KZ Thomas P. 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E U � p N > C C F x C y @ O C @ O U C 0 U O 0 U C b rn C @ c C- @ i c C C @ Y C @ C C @ @ a Y C C C @ @ C @ a 'O C C @ @ C C @ @ a C @ U _U @- J @ N- Q (� N Q7 (� N N (� Q N p rn c 0 — Y r-C C C U @ O C O @ C L O L O O L (p LO L N L O L L 2 L L ... L L L L L L L C (n _ @# C N ### Qp U U X C U @ O (D U U` N C 3` N — @ -- @@ rn .E C N C C C rn E E N rn U N rn _ E to O to N (n 0 E E (n U E` U_ Z Q N_ N N N N O C O O O D O. C @ W J @- EC E E c E c E E E c ILL 7 C C _7 X X#### m L O O@ .� C ❑ LL -C LL LL LL rn LL LL LL E LL LL LL LL LL U LL LL LL LL m 0 r LL LL c0 Q N Q U C7 CO) LL CE F CL=@� W D N N N N N N N N OM M M co co 0 M ccOi M co M Q Q V Q 7 V V V V V UO O lf') Ln F Z 00(1 T4ht 4 4a Q" AGENDA CATEGORY: BUSINESS SESSION: T COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Resolution of the City of La Quinta, PUBLIC HEARING: California Accepting, for the Purpose of Review, the FCC Form 394 Submitted by MediaOne, Inc., Relating to a Franchise Transfer for Cable Television Services and Prescribing Certain Procedures Relating Thereto RECOMMENDATION: The City's special legal counsel recommends that Resolution accepting, for the purpose of review, the MediaOne, Inc., relating to a franchise transfer for prescribing certain procedures relating thereto. FISCAL IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: the City Council approve the FCC Form 394 submitted by cable television services and On March 2, 1999, the City received official notification from Time Warner Cable that it had entered into an Asset Exchange Agreement with MediaOne. The exchange involves the transfer of MediaOne's cable television assets to Time Warner Cable as part of a nationwide effort by cable companies to consolidate cable television geographic territories. According to law, the City must act on the transfer request within 120 calendar days (i.e. June 28, 1999); however, the City may, within 30 calendar days, request additional information to help the City analyze the transfer request and its impact upon cable television customers within La Quinta. To assist the City with its analysis, the City has retained the services of special legal counsel, Mr. William Marticorena of Rutan and Tucker. Mr. Marticorena has requested additional information from Time Warner in order to properly assess the transfer request. To date, Mr. Marticorena has advised that Time Warner's response has been inadequate. In that light, staff is recommending that the City Council adopt the attached resolution which accepts, for review purposes, the FCC Form 394 (i.e. transfer request form), while concurrently giving staff authority to continue seeking the requested information from Time °Y.yJ Warner. The Resolution also grants authority to the City Manager to deny the transfer subject to specific non-performance criteria as outlined in the Resolution. Further explanation/details concerning Mr. Marticorena's reasoning are included within the attached letter (Attachment No. 1). The Council may also be aware that there have been several recent news reports concerning the buyout of MediaOne by A.T.&T. According to representatives of MediaOne and Time Warner, that buyout does not involve the portion of MediaOne's business affected by the proposed transfer in La Quinta. Mr. Marticorena has been asked to be present at the Council Meeting to answer any technical questions which may arise. Staff has also notified representatives of MediaOne and Time Warner that this item is scheduled for consideration by the Council on May 18, 1999. FINDINGS AND ALTERNATIVES: Options available to the City Council include: 1. Approve the Resolution accepting, for the purpose of review, the FCC Form 394 submitted by MediaOne, Inc., relating to a franchise transfer for cable television services and prescribing certain procedures relating thereto; or 2. Do not approve the Resolution accepting, for the purpose of review, the FCC Form 394 submitted by MediaOne, Inc., relating to a franchise transfer for cable television services and prescribing certain procedures relating thereto; or 3. Provide alternative direction to staff. Britt W. Wilson, Management Analyst City Manager's Office Appryed for Submission - b TT Thomas P. Genovese, City Manager Attachment: 1 . Letter from Mr. Marticorena/Rutan & Tucker C:\MyData\WPDo \CITY COUNCIL\CCSTFFMEDIAONERES005-18-99.wpd RESOLUTION NO.99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA; ACCEPTING, FOR THE PURPOSE OF REVIEW, THE FCC FORM 394 SUBMITTED BY MEDIAONE, INC., RELATING TO A FRANCHISE TRANSFER FOR CABLE TELEVISION SERVICES AND PRESCRIBING CERTAIN PROCEDURES RELATING THERETO WHEREAS, the City of La Quinta (the "City") has entered into an agreement granting a nonexclusive franchise to MediaOne, Inc. (The "Operator") to operated a cable television system in the City and setting forth conditions accompanying the granting of the franchise, (the "Franchise"), and WHEREAS, pursuant to the City's Franchise Ordinance and the Franchise Agreement between the City and the Operator, neither the Franchisee nor control of the Operator may be changed, transferred or assigned without the consent of the City Council; and WHEREAS, the Operator has filed an FCC Form 394 seeking approval of a transfer of the Franchise to an entity controlled by Time Warner Cable (the "Transferee"); and WHEREAS, the City Council of the City of La Quinta now desires to acknowledge receipt of said FCC Form 394 and prescribe procedures for its review and consideration by the City. NOW. THEREFORE, the City Council of the City of La Quinta does hereby resolve as follows: 1. The FCC Form 394 filed by the Operator with the City is hereby deemed accepted for the purposes of review, analysis, and consideration. Said review shall not constitute a waiver of the City's rights to determine compliance with the existing Cable Franchise and to take appropriate action therewith. 2. The City Manager, Assistant City Manager, City Attorney, the City's Special Counsel, outside consultants designated by the City Manager, or their designees are hereby authorized and instructed to commence review and analysis of the FCC Form 394 and obtain such additional information which they determine necessary to properly analyze and make recommendations upon the FCC Form 394. 93 3. The City Manager is hereby authorized, without further action by this Council, to reject the FCC Form 394 without prejudice, and the approvals requested therein, without further action of this City Council for the following reasons and upon the following bases: A. Failure or refusal to file a proper FCC Form 394 with all information required therein. B. Failure or refusal to provide all documents and information requested by City staff, Special Counsel, and outside consultants retained by the City. C. Failure or refusal to reasonably cooperate with City staff, City Attorney, Special Counsel and outside consultants retained by the City in undertaking due diligence investigations including, but not limited to, physical inspections of the cable television system and inspection of records relating thereto. D. Failure or refusal to demonstrate compliance with the Cable Televison Consumer Protection and Competition Act of 1992 (the "1992 Cable Act"), any and all implementing regulations of the Federal Communications Commission, or any other applicable local, state or federal law. E. Refusal of any assignee or transferee to accept, without condition of reservation, the terms and conditions of the existing Franchise or to require as a condition of consent or approval the amendment, modification, extension or alteration of the terms and conditions of the Franchise. F. Refusal to commit not to make material changes to the existing operations of the Operator. 4. Any decision made by the City Manager pursuant to the authority granted in this Resolution shall be deemed a decision of the City Council for the purposes of Section 617 of the 1992 Cable Act and the implementing regulations of the Federal Communications Commission. PASSED, APPROVED AND ADOPTED by the City Council of the City of La Quinta, California this 18th day of May 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: _01 ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM; DAWN C. HONEYWELL, City Attorney City Manager's Office City of La Quinta, California C:\MyData\WP Docs\RESOLUTIONS\MEDIAON EACC E PT39405-18-99.wpd JOHN J. PENA, Mayor City of La Quinta, California 3Z ii;Jr J. J May-06-99 01:20pm From-RUTAN & TUCKER LLP, T-149 P 02104 F-390 RUTAN & TUCKER, l- L—P p YTORNF,S AT L-- + ✓. Pn RT �.Kn �.,,P ,rvc�.. n,r.G PRJ.c»,GNMa Cu RPOM+n/i:irv� _�.. _ - - ..NTGry BhvL2'✓.hRO v,T2 ,�+GO � .p-r, .. .� cR.� .. c,. ,.n - co..nnc CCST.. .-,E5� Z—V ORn.+.v S2oe6-,0'�i8 -...ry r—RECT —6 nta— TO P. O 60X +6L0 mES...._ Cnr.,r c�Rrv,�+. Bz---:SU+ l- nr• nc,.. �cT .. w Tcn no.+ G -L,00 ^ono e..nonno�np^� 171-7+ oao-�03O ..^c..rn„-wv ^ ••.. •• •r. _..,n _- nv o^✓.p c .... +nITC Rfvc f NwW ruTlfl Gpal .. .a.- T • cw �., n^ ngT.CGA..-� ^iCPnC n..y...a n � ..T�ry - . .n.Cnnaa T +Vq+nn ..JOL FT G On.h n^^. _ Crq _�Ow FlG a ,.roac � � May 6, 1999 ^. .... ATTACHMENT 1 Mark Weiss Assistant City Manager City of La Quinta 79-495 Cable Tampico La Quinta, CA 92253 Re: City of La Quinta, California (tbe "City"); FCC Form 394 Dated March 1, 1999 Relating to Assignment of Cable Television Franchise From MediaUne &nterprises, Inc. ("Mediaone") to Summit Cable Services of Georgia, Tnc. ( "Summit Cable") (the "Transfer") Dear Mark: As you know, this office serves as Special Counsel to the City in relation to the above -described Transfer. In my capacity as Special Counsel, I have prepared the attached Resolution which I strongly recommend for adoption by the City Council at the earliest opportunity. This Resolution will maximize the flexibility of the City in dealing with the above -described Transfer request and allow the City to make full use of the 120--day review period, which I will explain below, in order to attempt to secure adequate information and negotiate a mutually -acceptable Transfer Agreement in relation to the proposed system swap between MediaOne and Time Warner Cable ("TWC"). Mediaone and TWC have filed an FCC Farm 394 with the City requesting that the City consent to the transfer of the existing MediaOne cable television franchise to an entity controlled by TWC. This system exchange is part of a larger system swap between Media.One and TWC to allow those parties to greater consolidate their cable systems on a regional basis. TWC currently operates the cable systems in a number of Coachella Valley cities including the City of Palm Springs. Pursuant to federal law, the City possesses 120 days from the date of receipt of the FCC Form 394 to act upon the Transfer request. Although there .are ii.mited ]2410156104X)OW241746. () J 7 05-06-99 13:20 RECEIVED FROM:+ P.02 may-06-99 01:20pm From-RUTAN & TUCKER LLP, T-149 P 03/04 F-390 RUTAN 5 TUCKER, t_t-P ATTOR"Er3 AT �nw .. a.,rrr..c.e�•� ...c _.,o�..a r�aK�.oa.� c..�ro�-.r, u•� Mark Weiss May 6, 1999 Page 2 situations in which this 120-day review period can be tolled, the city should assume that it must act, one way or another, within 120 days unless that period is expressly extended by mutual agreement of all of the parties. If the city fails to act upon the Transfer request within 120 days, it is deemed approved without condition at the conclusion of this review period. On behalf of the City, I have tendered several information requests to Mediaone and TWC in relation to the above -described Transfer. The cable operators have provided some, but not all., of the requested information. In addition, the City has rai.sea some serious concerns and issues relating to the Transfer such as the guaranteed maintenance of the Palm Desert office and the resolution of potential differences between the Social Contracts for Mediaone and TWC. Because of agenda deadlines and summer meeting scheduling, public entities are often not able to enjoy the full benefits of the 120-day review period. In other transfer cases, I have seen cable operators use the pressure of the 120-day deadline to attempt to extract more favorable conditions of approval than would be provided if the franchising authorities possessed more time to complete due diligence and negotiate. The attached Resolution delegates the authority to the City Manager to reject the Transfer without nrejudice based upon certain findings which primarily relate to a failure to provide adequate information to the City or to adequately address the City-s stated concerns with the Transfer. Any action by the City Manager can only be without prejudice and the cable operator would possess the ability to request that the City Council reconsider the City Manager's action. In addition, any denial with prejudice could only be entered by the full City Council - I have utilized this Resolution successfully in many other transfer proceedings. In my opinion, it provides Staff with maximum flexibility in doing necessary due diligence in relation to the Transfer and negotiating appropriate contractual protections for the city and its subscribers. On the other hand, it does not deprive the cable operator of access to the city Council in any way since the final authority ultimately rests in the City Council. As I indicated above, it is my recommendation that this Resolution be QW01%10-000413261744- &MIM/94 0 J3 05-06-99 13:21 RECEIVED FROM:+ P-03 May-06-99 01:20pm From-RUTAN & TUCKER LLP, + T-149 P 04104 F-390 RUTAN & TUCKER, LL-P HTTOFINET$ AT LAYV ,., •�w.••.�.G...p iry C.v p••-c rFOf[SoG r.+. CUFPONni•J•v. Mark Weiss May 6, 1999 Page 3 approved by the City Council. I will be in attendance at the May 18, 1999 Council Meeting to address any questions. Very truly yours, RUTAN & TUCKER, LLP William M. Marticorena WMM:vjb Enclosure cc: Thomas Genovese, City Manager Britt Wilson, Assistant to the City Manager Dawn Honeywell, Esq., city Attorney 124101561(}O�5261746 40A06r" 0 0 05-06-99 13:21 RECEIVED FROM:+ P-04 5u a 13S TIME WARNER CABLE May 17, 1999 Mr. Thomas P. Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Genovese: VI _ FAX & QVERNIGHT MAIL I have received a copy of the proposed Resolution by the City of La Quinta related to the transfer of the Cable Television Franchise from Media One to Time Warner Cable. Generally speaking, applicable law provides for the City to review the transferee in three categories. Therefore, the relevant questions are: 1- is Time Warner Cable financially capable of meeting the franchise requirements? 2- Is Time Warner Cable technically capable of meeting the franchise requirements? 3- Is Time Warner Cable legally capable of meeting the franchise requirements? Both Media One and Time Warner legal counsels have responded to Mr. Marticorena by answering questions that are regarding these qualifications. There may be questions that the city has regarding future plans, however those issues are beyond the scope of the review process and should not impact the decision to transfer the franchise. However, I would like to address some questions regarding our future plans. 1- Time Warner Cable will honor all franchise requirements. In fact, the franchise transfer process assumes we will accept all current provisions and we will adhere to those requirements. 2- Our intention related to the Cook Street customer lobby is simple... we have no current plans to close or move this customer lobby. In fact, the franchise for Palm Desert requires a customer lobby in Palm Desert. Over time, we may determine that another "street j Time Wilmer Cable 8949 Stint Cuurr Scut Diev). CA 921 i-1. ]90 . Nc 31 �P'1H111CiS Uldb? bG1 Eb : L J,�JW Mr. Thomas P. Genovese May 17, 1999 Page Two address" within Palm Desert is a better location, but that is not anticipated at this time, 3- There may be questions related to Time Warner Cable's plan for any changes related to the services and rates we might charge. Our plans are straightforward ... we plan to accelerate the cable plant upgrade which will allow us to offer new services Road Runner (high-speed access to the Internet), Digital Cable TV, and telephony services. Obviously, we need to consolidate our two workforces, make the two systems technically compatible and migrate to a single billing service and a similar channel line-up. Rates for our services will certainly fall within all legal guidelines and will be structured to be competitive with other forms of video, internet and telephony delivery. TWl Cable Inc. (the parent of Summit Cable, the proposed transferee), with 1998 revenues of $964 million and assets of over $4A billion, has the financial ability to meet all franchise obligations. Time Warner is the nation's largest cable operator with some of the world's most technically advanced telecommunications networks. As the nation's largest cable operator, we also have the legal qualifications to be your local cable operator. 1 encourage you proceed with the franchise transfer. After the transfer is completed, ail of us at Time Warner are always willing to meet with city officials to discuss the changing needs of our customers andfor the City. Please call me with any other questions. i hope you will be able to include this letter as a portion of the City Council's meeting package for May 18, 1999. Si erely, I �� Ji Fellhauer Division President •37 CC: Britt Wilson, Mark Weiss d 3_1HH_1 H,�J_]1H3MHi nG_ LJdb :tbo r,h, 2,1 J,HW Tiht 4 sCP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: Consideration of Preliminary Engineer's STUDY SESSION: Report for Landscape and Lighting Assessment District No. 89-1, Fiscal Year 1999/2000 PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1 , Fiscal Year 1999/2000; and Adopt a Resolution of the City Council declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1 , and giving notice thereof. FISCAL IMPLICATIONS: Adoption of the Resolutions are required in order to levy annual assessment for the Landscape and Lighting District. The estimated total assessment for Fiscal Year 1999/2000 is $764,244. BACKGROUND AND OVERVIEW: In 1989, the City Council formed a Citywide Landscape and Lighting Assessment District (LLD) to fund costs associated with the maintenance, construction and servicing of City parks, landscape areas, street lights and traffic signals. Pursuant to the Landscape and Lighting Act of 1972, the City must annually perform a series of activities associated with the Assessment District, as outlined in Attachment 1 . An Annual Engineer's Report is required by the Landscape and Lighting Act of 1972 and must include the following information: 1 . A description of the services to be provided throughout the District. 2. Total costs necessary to provide all services described in the Engineer's Report. 3. A diagram showing the boundaries of the District, including special benefit zones. 4. An assessment schedule. TAPW DEPT\COUNCIL\1999\990518a.wpd The May 1999 Preliminary Engineer's Report, prepared by City staff with parcel reconciliation support by Municipal Bond Insurance Agency (MBIA), provides the required information for Landscape and Lighting District 89-1 for Fiscal Year 1999/2000. The Preliminary Engineer's Report projects the following for Fiscal Year 1999/2000 in comparison to the Fiscal Year 1998/99 Engineer's Report: FY 98/99 FY99/2000 Citywide Benefit Zone Yes Yes Number of Local Benefit Zones 6 6 Number of Equivalent Dwelling Units (EDU's) 22,376 21,467 EDU Rate $35.60/EDU $35.60/EDU District Revenue $796,584 $764,225 These calculations will be finalized for the Final Engineer's Report in order to provide the most accurate assessment possible. The methodology has remained the same under the provisions of Proposition 218. As can be noticed, the estimated number of EDU's has decreased from 1998/99. MBIA completed an -in depth analysis to determine the most accurate EDU count to date. A new parcel classification, of Rural/Estate Residential, has been added to provide greater accuracy in the assessment. This designation is utilized for underdeveloped residential areas in which large acreages have only one unit in place. The calculation uses one EDU for the first acre and 0.33 EDU's for each acre thereafter. The reclassification has resulted in a decrease in the number of Equivalent Dwelling Units from Fiscal Year 1998/99 to Fiscal Year 1999/2000. At this time, the estimated Fiscal Year 1999/2000 Landscape and Lighting Assessment District budget is $1,041,586, of which $1,036,276 is for Citywide Benefit Zone expenses and $5,310 is for the North La Quinta sub -zone expenses. It is proposed that the North La Quinta sub -zone continue to be identified in the Engineer's Report, and the $5,310 in expenses be funded from sources outside of the Landscape and Lighting Assessment District. This methodology was originally directed by the City Council during the preparation and completion of the 1995/96 Engineer's Report. The City Council directed this in order to keep all assessments equal throughout the City of La Quinta under one citywide assessment district, as opposed to separate assessment district zones. This direction has been followed through all subsequent Engineer's Reports to date. U0 TAPW DEPT\COUNCIL\1999\990518a.wpd The Preliminary Engineer's Report indicates an increase in the LLD budget of $1 57,203, from $879,073 in Fiscal Year 1 998/99 to $1 ,036,276 projected for Fiscal Year 1999/2000. The budget increase is primarily due to the addition of the following medians to the LLD: 1 . Washington Street Median from Highway 1 1 1 to Avenue 48. 2. Washington Street Median from Avenue 50 to Avenue 52. 3. Avenue 50 Median from Washington Street to Eisenhower Drive. 4. Miles Avenue Median from Washington Street to 1,000 feet east of Washington Street. 5. Washington Street Median from the Whitewater Channel to the north City limit. 6. Avenue 48 Median from Dune Palms Road to Jefferson Street. 7. Eisenhower Drive Median from Avenue 50 to Coachella Drive. These medians are all within the road right-of-way; and, as such are exempt from the provisions of Proposition 218. Since the medians are exempt from the provisions of Proposition 218, they may be part of the LLD. Maintenance of the City parks and public facilities have not been included in the LLD. Based on the City Attorney's current interpretation of Proposition 218, we do not believe that parks and public facilities may be collected by assessment as individual property owners do not appear to receive a "special benefit" distinguishable from the benefits received by all of the citizens. Based on the projected budget of $1,036,276, the citywide benefit assessment would be $48.27/EDU. The current assessment is $35.60. Although the LLD budget has increased and therefore the calculated assessment per EDU has increased, Proposition 218 does not allow for assessment increases unless approved in a public vote during an election year. It is recommended that the City Council approve the Preliminary Engineer's Report, and fund the projects exempt from Proposition 218 without increasing the assessment per EDU. The total assessment is estimated to be $764,244. It is also recommended that the remaining amount and the North La Quinta sub -zone expenses, for a total of $277,342, be funded by the General Fund. This amount has been included in the proposed Fiscal Year 1999/2000 Operating Budget. Last year, the City Council approved funding for the remaining amount not funded through the total assessment, and the North La Quinta sub -zone expenses, from the General Fund. City staff will monitor the progress of existing and future legislation clarifications and/or litigation to determine if a different methodology may be utilized in the subsequent fiscal years. In the event Council does not wish to provide for these expenses ($277,342) from the current General Fund, the potential alternatives for raising new funds pursuant to Proposition 218 (Article XIIIC of the California Constitution) are as follows: _ s 0" T:\PWDEPT\C0UNC1L\1 999\99051 8a.wpd Adoption of a General Tax - A general tax must be first submitted to the electorate and approved by a majority vote. Such an election must be consolidated with a regularly scheduled general election except in cases of an emergency. It would be appropriate to consider funding for the remaining landscape and lighting budget as a general tax because the cost is falling on the General Fund for which the City Council may choose to utilize for other City General Fund obligations. Any such revenue derived from a General Tax would not be limited to expenditures relating only to an L & L District. 2. Adoption of a Special Tax - A special tax must be submitted to the voters and approved by a two-thirds vote. A special tax election does not have the specific requirement of consolidation with a regularly scheduled general election. Revenue collected as a special tax would be limited in purpose to the uses specified to the voters. To proceed with the proposed changes to the District (as outlined above), the Council must approve the preliminary Engineer's Report and schedule a Public Meeting and Public Hearing date to allow affected property owners an opportunity to provide public testimony regarding the proposed changes. Approval of the Preliminary Engineer's Report does not obligate the City to the fees proposed,Only after the Public Meeting and Public Hearing has been conducted, can the Council adopt assessment fees for Fiscal Year 1999/2000. The Public Meeting is tentatively scheduled for the June 1, 1999 City Council Meeting, followed by a Public Hearing tentatively scheduled for the June 15, 1999 City Council Meeting. Upon conclusion of the Public Hearing, the Council may approve the assessment levels based upon testimony received at the Public Meeting and Hearing. The Landscape and Lighting Act of 1972 allows the option of noticing the Public Meeting/Hearings for citywide districts through the newspaper or by individual notices. The estimated cost to provide approximately 14,000 individual notices is approximately $1 1,000. For the Fiscal Year 1998/99, the City Council opted to notice the Public Meeting and Hearing in the newspaper, thus avoiding the $1 1,000 in estimated costs. The cost to notice in the newspaper is approximately $250.00. Attachment 2 is the proposed notice. To proceed with the recommended changes proposed in the preliminary Engineer's Report for Landscape and Lighting Assessment District No. 89-1, the City Council must: • Adopt a resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 1999/2000; R .1 00 T:\PWDEPT\C0UNC1L\1 999\990518a. wpd • Adopt a resolution declaring intention to levy annual assessments for construction, maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1 , and giving notice thereof. A Public Meeting and Hearing will be scheduled to allow public testimony before the City Council. The Public Meeting and Hearing dates will be noticed through the newspaper unless otherwise directed by the City Council. Upon conclusion of the Public Hearing, the City Council may adjust the assessment levels as necessary and adopt a resolution confirming the assessment diagram and assessment level. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District 89-1, Fiscal Year 1 999/2000; and, adopt a Resolution declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District 89-1, and giving notice thereof; or 2. Reject the preliminary Engineer's Report and provide direction of further changes. The preliminary Engineer's Report would then be revised based upon direction provided by the City Council and returned for further consideration; or 3. Provide staff with alternative direction. Respectfully submi Chris A. Vogt public Works ector/City Engineer Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1 . Annual Activities 2. Notice of Public Meeting 3. Preliminary Engineer's Report UU;) T:\PWDEPT\COUNCIL\1 999\990518a. wpd RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE REPORT OF THE ENGINEER FOR FISCAL YEAR 1999/2000 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Council of the City of La Quinta, pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code, did on April 6, 1999, order the City Engineer, Chris A. Vogt, P.E., to prepare and file a report in accordance with Article 4 of Chapter 1 and Part 2, Division 15 of the California Streets and Highways Code, commencing with Section 22565, for the Fiscal Year commencing July 1, 1999 and ending June 30, 2000 in connection with La Quinta Landscape and Lighting Assessment District 89-1; and WHEREAS, the City Engineer has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented the City Council such report entitled "La Quinta Landscape and Lighting Assessment District 89-1 , Preliminary Engineer's Report" (the "Report); and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS: Section 1 . The Report, as filed, is hereby approved. PASSED, APPROVED AND ADOPTED this Day of 1998, by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California .143 T:\PWDEPT\C0UNCIL\1 999\99051 Ba.wPd RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council by its Resolution No. 89-9 initiated proceeding pursuant to provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment "District No. 89-1 ", shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within proposed La Quinta Landscape and Lighting Assessment District No. 89-1 for the Fiscal Year commencing July 1, 1999 and ending June 30, 2000 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and appurtenant facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented to the City Council a report in connection with the proposed La Quinta Landscape and Lighting Assessment District No. 89-1 and the City Council did by previous Resolution approve such report. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS: Section 1 . The City Council of the City of La Quinta (hereinafter referred to as the "City Council") has previously formed Landscape and Lighting District No. 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 225500 (hereinafter referred to as "the Act"). 007 T:\PWDEPT\COUNCIL\1999\99051 Sa.wpd RESOLUTION NO. 98- Section 2. The City Council hereby finds: 1) that the maintenance and operation of projects identified in the Preliminary Engineer's report for this District No. 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the California Constitution, and 2) that the public interest requires, and 3) declares its intention to levy and collect assessments for the fiscal year commencing July 1, 1999 and ending June 30, 2000 to pay for the costs and expenses of the improvements described in Section 4 hereof. Section 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. Section 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. Section 5. Notice is hereby given that the 1 st day of June 1999, 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a public meeting by the City Council to allow public testimony regarding the proposed increased assessment. Section 6. Notice is hereby given that the 15th day of June 1999, 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Hearing by the City Council on the question of the levy of the proposed assessment for Assessment District 89-1 . Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. Section 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. Section 8. The City Council hereby designates the Desert Sun as the newspaper in which notice of the Public Hearing shall be published. 1 T:\PWDEPT\C0UNC1L\1 999\99051 8a.wpd 008 RESOLUTION NO. 98- PASSED, APPROVED AND ADOPTED this 18th day of May 1999, by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California T:\PW DEPT\COUNCIL\1999\990518a.wpd 009 ATTACHMENT 1 ANNUAL ACTIVITIES LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT • Adopt the following resolutions: 1. Directing preparation of the annual Engineer's Report (completed April 6, 1999) 2. Approving preliminary Engineer's Report (May 18, 1999) 3. Intention to levy annual assessment and notice of Public Meeting/Hearing (May 18, 1999) 4. Confirming Assessment District diagram and annual assessments (June 15, 1999) • Conduct a Public Meeting to allow testimony regarding the proposed assessments prior to Public Hearing (June 1, 1999) • Conduct a Public Hearing to allow written protests of the proposed assessment to be considered by the City Council prior to adoption of the final assessments (June 15, 1999) T:\PWDEPT\COUNC1L\1 999\990518a.wpd ATTACHMENT 2 NOTICE OF PUBLIC MEETING AND HEARING BY THE CITY OF LA QUINTA PUBLIC MEETING: PUBLIC HEARING: TO CONSIDER: LA QUINTA CITY COUNCIL CHAMBERS 78-495 CALLE TAMPICO June 1, 1999 June 15, 1999 TIME: 7:00 p.m. TIME: 7:00 p.m. The Fiscal Year 1999-2000 Annual Assessment for the City of La Quinta Landscape and Lighting District. Maintenance of landscape improvements in roadways and drainage facilities is a very important service in our community. Landscaping, if well maintained, provides beautification and enhancement to the surroundings, along with a positive effect on property values. Adequate street lighting and traffic signals are considered imperative for their contribution to public convenience and safety. At the Public Meeting, City staff will present the proposed assessment levy and will accept questions thereon. At the Public Hearing, the City Council will hear comments in support and protests against the annual levy increases prior to acting on the levy of assessments for Fiscal Year 1999/2000. Any property owner may mail a protest against the assessment to the City of La Quinta, P.O. Box 1504, 78-495 Calle Tampico, La Quinta, CA 92253, Attention: Chris A. Vogt, Public Works Director/City Engineer, Subject: Landscaping and Lighting District 89-1 . The City of La Quinta Landscaping and Lighting District is divided into zones based on the level of benefit. Citywide Benefits enhance the value of all properties within the District, and include the maintenance of medians, traffic signals and safety lighting in areas zoned commercial, on major thoroughfares, including all roadways that may be four lanes and greater, retention basins, bike trails and sidewalks. The costs of the City to administer these facilities are also considered a citywide benefit. Local Benefits include the operation, servicing and maintenance of the facilities serving only properties within localized areas, including maintenance of medians, back up landscaping, traffic signals and safety lighting on localized streets, which include all roadways that are two lanes. The facilities proposed to be maintained include local landscaping at La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta del Oro and Topaz. The costs of the City to administer these facilities are also considered a local benefit. 012 T:\PWDEPT\C0UNCIL\1 999\99051 Ba.wpd The assessment rates for Fiscal Year 1999/2000 are based upon Equivalent Dwelling Units (EDU's). The subdivided single family residential lots less than one acre in size has been selected as the basic unit for calculation of the benefit assessments. All single family residential parcels less than one acre in size are assigned 1 .00 EDU. In determining the EDU's for improved nonresidential properties and residential properties larger than one acre, parcels are assigned 5.00 EDU per acre, based on the average number of typical single family residential lots per acre. Rural/Estate Residential is defined as "underdeveloped residential." This describes land zoned as residential which is greater than 1 acre in size, but has one residential unit. The first acre will be considered as one equivalent dwelling unit with a rate applied of 0.33 EDU's for each acre or portion thereof above and beyond the initial acre. Golf courses are assessed at the rate of 10% of developed nonresidential properties, or 0.50 EDU per acre with a minimum of 1.00 EDU per parcel. Properties with agricultural classifications are assessed at the rate of 5% of developed nonresidential properties or 0.25 EDU per acre with a minimum of 1 .00 EDU per parcel. Parcels of land located in areas zoned Hillside Conservation will be assessed on the basis of allowable development, or 0.10 EDU per acre. Vacant property is assessed at the rate of 33% of developed property. Vacant residential parcels (single family residential parcels less than one acre in size which do not have structures on them) are assigned 0.33 EDU per parcel. Vacant nonresidential parcels (parcels which are not single family residential parcels, and which do not have structures on them) are assessed based on their parcel size. Vacant nonresidential parcels in Annexation Area No. 9 will be assessed at a rate of 50% of those parcels located outside Annexation Area No. 9. The following table shows the maximum annual assessment rate per EDU for each zone for Fiscal Year 1999/2000. Citywide $35.60/EDU The total proposed assessment for Fiscal Year 1999/2000 is $764,244. The following table shows the maximum annual assessment rate per EDU for each zone for Fiscal Year 1998/99 (as approved by the City Council last year): Citywide $35.60 4 {1 ()T.1 T:\PWDEPT\COUNC1L\1 999\99051 8a.wpd North La Quinta (Includes Citywide Assessment) La Quinta Highlands $35.60 Rancho Ocotillo $35.60 Cactus Flower $35.60 Acacia Homes $35.60 La Quinta del Oro $35.60 Topaz $35.60 The annual assessments generated by the existing 1972 Act City of La Quinta Landscaping and lighting District will fund the cost of providing installation, servicing, maintenance, and operation of landscaping, lighting and appurtenant facilities within the City of La Quinta that are exempt under provisions of Proposition 218 voted in by the California residents during the November 1996 election. FOR ADDITIONAL INFORMATION, CONTACT MR. CHRIS A. VOGT, PUBLIC WORKS DIRECTOR/CITY ENGINEER AT (760) 777-7051 . 014 T:\PWDEPT\C0UNC1L\1 999\99051 8a.wpd ATTACHMENT 3 CITY OF LA QUINTA LANDSCAPE AND LIGHTING DISTRICT 89-1 PRELIMINAR Y ENGINEER'S REPOR T Fiscal Year 1999-2000 Prepared hv: Chris A. Vogt, P.E. May 1999 U1� ENGINEER'S REPORT CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO.89-1 The undersigned respectfully submits the enclosed report as directed by the City Council. DATED: , 1999 BY: Chris A. Vogt Public Works Director/City Engineer R.C.E. No. C044250 I HEREBY CERTIFY that the enclosed Engineer's report, together with Assessment Roll thereto attached, was filed with me on the day of , 1999. By: Saundra Juhola, City Clerk City of Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of , 1999. By: Saundra Juhola, City Clerk City of Quinta Riverside County, California I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of , 1999. By: Saundra Juhola, City Clerk City of Quinta Riverside County, California �� 016 CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO. 89-1 ENGINEER'S REPORT TABLE OF CONTENTS Certificates i 1. Introduction 1 2. Engineer's Report 3 Part A - Plans and Specifications S Part B - Estimate of Cost 6 Part C - Assessment Roll 7 Part D - Method of Apportionment of Assessment 8 Part E - Property Owner List 18 Part F - Assessment District Boundary Map and Assessment Diagram 19 Appendix xx 01i SECTION 1 ENGINEER'S REPORT CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO. 89-1 INTRODUCTION To insure a flow of funds for the ongoing construction, operation, maintenance and servicing of landscaping, street lighting, and traffic signals within the boundaries of the City of La Quinta, the City Council formed the La Quinta Landscape & Lighting District No. 89-1 (the "District") on January 17, 1989. The District insures a fair and equitable levying of the necessary costs of constructing, operating, servicing and maintenance of the respective facilities, which in turn directly enhances the value of each and every parcel in the City. In order to utilize the exemptions of Proposition 218, no increases or expansion will be made to the District this Fiscal Year. The only changes included are cost increases per the Consumer Price Index (CPI). Landscaping and maintenance of medians is a very important service in any urban environment. Landscaping, if well maintained, provides safety, beautification and enhancement of the desirability of the surroundings, which has a positive effect on property values. Adequate street lighting and traffic signals are considered imperative for their contribution to public convenience and safety. Protection of property, safe access and reduction of traffic accidents are specific benefits to the properties within the City of La Quinta. The lighting benefit is directly related to public safety and property protection, and therefore increases property value. Property values in a community are increased when public infrastructures such as street lights, traffic signals and landscaping are in place, improved, operable, safe, clean and maintained. Facilities that are unsafe or destroyed by the elements or vandalism decrease surrounding property values. As provided by California Constitution Article XIIID, Section 5(a), this Assessment District will only finance the capital costs and maintenance and operation expenses for sidewalks, streets, flood control and drainage. The proceedings are conducted under the Landscaping and Lighting Act of 1972, Part 2 Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California (the "Act" The City Council annually reviews the current and projected year's costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30, annually. The new improvements that will be added to the Assessment District for Fiscal Year 1999-2000 include the following: I l'.\P W DCPT\STAFF\S"CAN LCY\L& LDI ST\99-OOPrel i m. wpd 1 1. Washington Street Medians from Hwy. 111 to Avenue 48 2. Washington Street Medians from Avenue 50 to Avenue 52 3. Avenue 50 from Washington Street to Eisenhower Drive 4. Miles Avenue Median from Washington Street to 1,000 ft. East of Washington Street 5. Washington Street Medians from the Whitewater Channel to the North City limit 6. Avenue 48 Medians from Dune Palms Road to Jefferson Street 7. Eisenhower Drive Medians from Avenue 50 to Coachella Drive Payment of the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes (December and April). Landscaping and appurtenant facilities generally include trees, shrubs, plants, grass and ornamental vegetation, irrigation systems, and necessary appurtenances including curbs, hard scape and street fixtures located in medians and parkways, in and along major thoroughfares. Lighting and appurtenant facilities generally include poles, lighting fixtures, traffic signals, conduits and the necessary equipment to construct, maintain, operate and replace public lighting facilities within streets, medians, parkways, adjacent to certain public facilities in and along certain streets and rights -of -way. This report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing in the office of the City Clerk where it shall remain open for public inspection. .t j ' IT.APWDEPT\STAFF\STANLEYVI.&LDISTV99-001`, 11 Wpd 01J SECTION 2 FISCAL YEAR 1999-2000 CITY OF LA QUINTA ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPE AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in accordance with Resolution of Intention, being Resolution No. 99- , adopted by the Council of the City of La Quinta, State of California, on , 1999, in connection with the proceedings for: CITY OF LA QUINTA LANDSCAPE & LIGHTING DISTRICT NO. 89-1 Hereinafter referred to as the "Assessment District," I, Chris A. Vogt, P.E., the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as follows: PART A Plans and specifications for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the Clerk of the City and are incorporated herein by reference. PART B An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof attached hereto, and are on file in the Office of the Clerk of the City. PART C An assessment of the estimated cost of the improvements on each benefitted lot or parcel of land within the Assessment District, IT \PW DEPT\ISTA F F\STAN LEYVL& LDI STV99-00 Prel im. wpd 3 FORM I 1 The method of apportionment of assessments, indicating the proposed assessment of the total amount of the costs and expenses of the improvements upon the several lots and parcels of land within the Assessment District, in proportion to the estimated benefits to be received by such lots and parcels. The Assessment Roll is filed in the office of the City Clerk of the City of La Quinta and by reference is made a part hereof. PART E A list of the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized roll of the Assessor of the County of Riverside. The list is keyed to the records of the Assessor of the County of Riverside which are incorporated herein by reference. WAR 'A 0 0 The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District, the boundaries of any zones within the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District are on file in the office of the City Clerk and incorporated herein by reference. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of Riverside for the year when this Report was prepared. The Assessor's maps and records are incorporated by reference herein and made part of this Report. 021, IT.APWDF,PT\STAFFISTANLEYVL&LDISTV99-OOPiclim wpd 4 PART A PLANS AND SPECIFICATIONS The facilities, which have been constructed within the City of La Quinta, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 Fiscal Year 1999-2000 The improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including but not limited to: personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: Landscaping and Appurtenant Facilities Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, in public street rights -of -way, parkways, medians, trails, and dedicated street, drainage or sidewalk easements the boundary of said Assessment District. Lighting and Appurtenant Facilities Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals in public street rights -of -way and easements within the boundaries of said Assessment District. Maintenance means the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste. Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. 09 I T VP W DCPTSTAPPASTAN LRYVL&LDISTV99-OOPrelim. Wpd 5 PART B ESTIMATE OF COST The estimated costs of the operation, servicing and maintenance of the improvements for Fiscal Year 1999-2000, as described in Part A, are summarized in Exhibit 1. The 1972 Act requires that a special fund be setup for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. EXHIBIT 1 CITY OF LA QUINTA LANDSCAPE AND LIGHTING DISTRICT NO. 89-1 Estimated Budget Citywide Bene ,lt Zone Citywide Landscaping, Street Lighting and Traffic Signal Maintenance Personnel Contract Services Vehicle Operations Utilities Maintenance/Operations Capital Equipment/Supplemental District Administration Total, Citywide Benefit Zone North La Quinta Benefit Sub -Zones La Quinta Highlands Rancho Ocotillo Cactus Flower Acacia Homes La Quinta Del Oro Topaz Total -North L.Q. Benefit Sub -Zones TOTAL TO ASSESSMENT DISTRICT $163,726 $278,833 $32,667 $154,578 $31,264 $59,400 %158,605 $879, 073 $2,376 $298 $277 $340 $1,772 U12 $5,375 884.448 $168,400 $ 379,912 $33,317 $190,000 $31,886 $71,000 S161,761 $1,036,276 $2,346 $295 $274 $337 $1,750 S308 $5,310 1.041.586 IT \PWDFP I \STAFF\STANLFrL&LDISTV99-OOPrelim. wpd 6 PART C ASSESSMENT ROLL The proposed assessment and the amount of assessment for Fiscal Year 1999-2000 apportioned to each lot or parcel as shown on the latest roll at the Assessor's Office are contained in the Assessment Roll on file in the office of the City Clerk of the City of La Quinta, which is incorporated herein by reference. The description of each lot or parcel is part of the records of the Assessor of the County of Riverside and these records are, by reference, made part of this Report. 024 IT-VPWDEPT\STAFF\STANLEYVL&I.DISTV99-OOPrclim pd PART D METHOD OF APPORTIONMENT OF ASSESSMENT Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by cities for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of street lights, traffic signals, landscaping, parks and recreation facilities. The 1972 Act requires that maintenance assessments be levied according to benefit rather than according to assessed value. Section 22573 provides that: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements." The Act permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." Excepted from the assessment would be the areas of all publicly owned property in use in the performance of a public function. The City has made a determination to also except public utilities rights -of -way, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve, Public Utility owned land, and a portion of Vacant Non - Residential land as described later in this report. Since the assessment will be levied against properties as shown on the tax rolls, the final charges must be assigned by Assessor's Parcel Number. If assessments were to be spread just by parcel, not considering land use or parcel size, this would not be equitable, because a single family parcel would be paying the same as a 50-unit apartment parcel or a large commercial establishment in a similar zone. Therefore, the single family parcel has been selected as the basic unit for calculation of assessments and is defined as one Equivalent Dwelling Unit (EDU). A methodology has been developed to calculate the EDUs for other residential land uses and for nonresidential parcels, as described below. IT.AP W DFPT\STAFF\STANLEYVL&LDISTV99-OOPrelim_wpd 8 Single Family Residential. The City of La Quinta General Plan allows up to one acre of area for subdivided residential lots. The subdivided single family lot less than one (1) acre in size has been selected as the basic unit for calculation of the benefit assessments. This basic unit shall be called an Equivalent Dwelling Unit (EDU). Parcels less than one (1) acre in size zoned for single family residential uses are assessed 1 EDU. Non -Residential. In converting improved nonresidential properties and residential properties larger than one acre to EDUs, the factor used is based on the average number of typical single family residential lots per acre. The nonresidential parcels and residential parcels greater than one acre will be assessed 5.00 EDU per acre. The minimum number of EDUs per parcel will be 1 EDU. Rural/Estate Residential. Parcels that are greater than 1 acre in size but have only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed at a rate of 1 EDU for the first acre and 0.33 EDU's for each additional acre or any portion thereof above and beyond the initial acre. Golf Courses. Those properties identified in the County Assessor's records as golf courses will be assessed at the rate of 10% of the developed nonresidential properties, or 0.50 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. Agricultural. Those properties identified in the County Assessor's records in agricultural classifications will be assessed at the rate of 5% of the developed nonresidential properties, or 0.25 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. Hillside Conservation. Those parcels of land located in areas zoned Hillside Conservation according to the City of La Quinta Official Zoning Map will be assessed on the basis of allowable development within the Hillside Conservation Zone; one dwelling unit per ten (10) acres or 0.10 EDU per acre or any portion thereof. Vacant Property Vacant property is described as parcels with no improved structures. These properties receive benefits based on their land, as this is the basis of their value. The land value portion of a property is typically 1/3 of the total value of the property. Therefore, vacant property shall be assessed at the rate of 33 percent of improved property. Vacant Residential. Parcels defined as single family residential parcels less than one acre in size which do not have structures on the parcels are assessed 33% of a single family dwelling. The parcels will be assessed 0.33 EDU per parcel. P- 010 - I "f 9PW DEPI'\STAFF\STANLEYVL&LDISTV99-OOPrelim.wpd 9 Vacant Non -Residential. Parcels which are not single family residential parcels less than one acre, and which do not have structures on the parcel are assessed based upon their acreage. Because development typically occurs in increments of 20 acres or less on the average in La Quinta, the first 20 acres of a Vacant Non -Residential parcel are assessed at the rate of 33% of the developed nonresidential properties, or 1.65 EDU per acre or any portion thereof, with a minimum of 1.00 EDU per parcel. That portion of land greater than 20 acres per parcel is considered open space and exempt from assessment until such time as parcel subdivision or development occurs. Vacant & Remote Non -Residential Parcels (Annexation No. 9). Parcels that are not single family residential parcels less than one acre, and do not have structures, are assessed based upon their acreage. Vacant & Remote Non -Residential parcels are defined by the City to be physically separated from City services, and are not readily able to develop due to difficult access and utility limitations. Because of the high cost of constructing appropriate access and utility infrastructures needed to serve these properties, the land values are typically one-half (1/2) of the value of other Vacant Non -Residential parcels which can develop. Costs are assessed to this classification at the rate of one-half (1/2) of that of Vacant Non -Residential parcels. The Vacant & Remote Non -Residential parcels are assessed at the rate of 0.825 EDUs per acre or portion thereof, for the first 20 acres, with a minimum of 1.00 EDU per parcel. Foxe npt Property All publicly owned property and utility rights -of -way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land. The land use classification for each parcel has been based on the Riverside County Assessor's Roll. There are two types of benefits: Mutual Special Benefits and Local Benefits. MUTUAL SPECIAL BENEFITS Benefits which are received by all parcels in the City are considered to be Mutual Special Benefits, and the associated costs of these benefits are spread equally, based on Equivalent Dwelling Units, to all parcels within the District. Mutual Special Benefits which enhance the value of all properties within the District include maintenance of medians, traffic signals and safety lighting in areas zoned commercial on "major thoroughfares," including all roadways that may be four lanes and greater, such as major arterials, primary arterials and secondary arterials as defined in the Circulation Element of the City of La Quinta General Plan, mutual special uses (including flood control facilities, retention basins and bike trails) and those which serve all property owners by having special facilities or uses. The costs S_6J Oar IT \PW DLPT\STA FF\STAN LEV U L DI ST\99-OOPi el im. wpd 10 of the City to administer these facilities are also considered a Mutual Special Benefit. LOCAL SPECIAL BENEFITS Benefits which are specific to primarily those parcels in the immediate area are considered local special benefits, and the associated costs of these benefits are spread equally over the local area, based on Equivalent Dwelling Units. Local Special Benefits include the operation, servicing and maintenance of the facilities serving only properties within "localized areas," including maintenance of medians, backup landscaping, traffic signals and safety lighting on "localized streets." "Localized streets" include all roadways that are two lanes, such as collector and local streets as defined in the Circulation Element of the City of La Quinta General Plan. The facilities proposed to be maintained include local landscaping at La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta del Oro and Topaz. The costs of the City to administer these facilities are also considered a local benefit. ZONES OF BENEFIT A system of zones has been developed to identify the specific benefit each parcel receives. The improvements to be included in the Mutual Special Benefit Zone are shown in Exhibit 2. The improvements to be included in the Local Benefit Zones designated as the North La Quinta Zone with sub -zones are shown in Exhibit 3. IT VP W DEPT\STA PPASTAN LEYVL& LDI STV99-OOP, el im. wpd 11 EXHIBIT 2 CITY OF LA QUINTA LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 Mutual Special Benefit Zone Fac. Subdivision, Facility or Type of No. Street Intersections Location Facility Type of Street 1 Cactus Flower Fred Waring Drive Back-up Major Arterial 2 Cactus Flower Dune Palms Road Back-up Secondary Arterial 3 Cactus Flower Interior Retention Basin # 1 4 Cactus Flower Interior Retention Basin #2 5 Cactus Flower Interior Retention Basin #3 6 Cactus Flower Interior Retention Basin #4 7 Rancho Ocotillo Fred Waring Drive Back-up Major Arterial 8 Rancho Ocotillo Adams Street Back-up Secondary Arterial 9 Rancho Ocotillo Interior Retention Basin #I 10 Rancho Ocotillo Interior Retention Basin #2 11 La Quinta Highlands Fred Waring Drive Back-up Major Arterial 12 La Quinta Highlands Adams Street Back-up Secondary Arterial 13 La Quinta Highlands Adams St./La Palma Dr. Retention Basin 15 Acacia Homes Miles Avenue Back-up Primary Arterial 16 Acacia Homes (Tierra del Sol) Retention Basin 36 Inco Homes Miles Avenue Back-up Primary Arterial 32 Topaz Dune Palms Road Back-up Secondary Arterial 33 Topaz Miles Avenue Retention Basin Secondary Arterial 34 Topaz Miles Avenue Back-up Primary Arterial 45 Quinterra Miles Avenue/Adams Back-up Primary Arterial 17 La Quinta del Oro Washington Street Back-up Major Arterial 18 La Fonda Islands La Fonda Median Collector/Local* 19 La Fonda/Paloma Median La Fonda Median Collector/Local* 31 Washington to Dune Palms Avenue 48 Median Primary Arterial 20 Washington to Park Ave. Avenue 50 Median Primary Arterial 21 Washington to Jefferson St. Avenue 52 Median Major Arterial 22 Jefferson St. to Madison St. Avenue 54 Median Primary Arterial 23 Avenue 54 to Airport Blvd. Madison Street Median Primary Arterial 24 Calle Tampico to top of Cove Eisenhower Drive Median Primary Arterial 25 Highway I I I to Westward Ho Jefferson Street Median 26 Avenue 50 to Avenue 52 Jefferson Street Median Major Arterial 57 Estado Islands Estado Median Collector/Local* 58 Bermudas Triangles Barcelona, Amigo, Cadiz Median Collector/Local* 27 Eisenhower/Tampico Green BeltEisenhower Drive Bike Trail Primary Arterial 59 Washington Street Bottlebrush/Sagebrush Retention Basin 48 Bear Creek Bike Path The Cove Bike Trail 53 Ave. 52 to Bridge Washington Street Median Major Arterial 51 Hwy I I I to Ave. 48 Washington Street Median Major Arterial 52 Hwy I I I to Miles Ave. Washington Street Median Major Arterial 50 Dune Palms Road to Jefferson Ave. 48 Median Primary Arterial 54 Washington to Eisenhower Ave. 50 Median Primary Arterial 55 Washington to 1,000 ft east Miles Ave. Median Primary Arterial 56 Nogales to Coachella Dr. Eisenhower Dr, Median Primary Arterial *Located in a commercial area 0 r) - ITVPWDBPI'\STAFFASTANLEY,L&LDISl'V99-OOP,,Iim ,Pd 12 EXHIBIT 3 CITY OF LA QUINTA LANDSCAPE AND LIGHTING DISTRICT NO. 89-1 Local Benefit Zone Fac, No. Sub -Zones Location Type of Facility Type of Street 37 Cactus Flower Entrance Entrance Median Collector/Local 38 Rancho Ocotillo Entrance Entrance Median Collector/Local 39 La Quinta Highlands Entrance Entrance Median Collector/Local 40 Acacia Homes Entrance Entrance Median Collector/Local 41 La Quinta del Oro Entrance Entrance Median Collector/Local 35 Topaz Entrance Entrance Median Collector/Local UY) IT.APWDEPT\STAFF\STANLEYVL&LDISTV99-OOPrelim-wpd 13 LAND USE CATEGORIES The following land use categories have been developed to classify the different land use types in the City per the County of Riverside Assessor's Information: 0. Exempt parcels 1. Single Family Residential parcels 2. Non -Residential parcels 3. Vacant Residential parcels 4. Vacant Non -Residential parcels 5. Golf Course parcels 6. Agricultural parcels 7. Hillside Conservation Zone parcels 8. Vacant & Remote Parcels !� 1►►��1`►TI IC�T.�`Z1T�7� Z�l17f.� The following information was obtained from the Riverside County Assessor's Roll Assessor's Parcel Maps, and the City of La Quinta Planning Department. Land Use Parcels Estimated EDU Acres 0. Exempt Parcels 1. Single Family Residential Parcels 2. Non -Residential Parcels 3. Vacant Residential Parcels 4. Vacant Non -Residential Parcels 5. Golf Course Parcels 6. Agricultural Parcels 7. Hillside Conservation Zone Parcels 8. Vacant & Remote Parcels 9. Rural/Estate Residential TOTAL 1,047 9,313.21 0.00 9,874 N/A 9,874.00 165 921.20 4,611.15 3,309 637.07 1,091.97 398 3,778.00 4,261.88 80 1,474,16 752.87 30 795.24 200.33 17 538.34 53.83 41 51 644.13 472_04 430.22 191.28 15,014 18,573.39 21,467.53 The distribution of EDUs per Zone is as follows: ZONE EDU Mutual Special Benefit Zone (Excluding North La Quinta) 21,467.53 North La Quinta Sub -Zones La Quinta Highlands 245.31 Rancho Ocotillo 109.95 Cactus Flower 200.33 Acacia Homes 191.63 La Quinta del Oro 96.52 Topaz Suhtotal North T a Quinta 208.43 1 05217 v / 031 IT AP W DEPT\STAFF\STAN L EY\L& LDI STV99-OOPrel im-wpd 14 Category Citywide La Quinta Rancho Cactus Acacia La Quinta Topaz & Bud et Benefit Highlands Ocotillo Flower Homes Del Oro Citywide X X X X X X X $48.27 Benefit $1,036,276 Entrance X $9.56 Median $2,346 Entrance X $2.68 Median $295 Entrance X $1.37 Median $274 Entrance X $1.76 Median $337 Entrance X $18.13 Median $1,750 Entrance X $1.48 Median $308 Assessment $48.27 $57.83 $50.95 $49.64 $50.03 $66.40 $49.75 ($/ED U) An "X" in the table above indicates the category of benefit which is included in each Zone. The total assessment per zone is the sum of the assessments for each of the categories. The base assessment rate as approved and noticed for Fiscal Year 1998-99 was $35.60. As has occurred in the past years, the City Council has supported the local special benefits through the General Fund, so that the assessment would remain constant throughout the City. These are the additional benefits received by La Quinta Highlands, Rancho Ocotillo, Cactus Flower, Acacia Homes, La Quinta Del Oro, and Topaz. This amounts to an annual cost of $5,310. IT.APWDLPT\STAFF\S"PANLHYVL&LDISTV99-OOPrelim wpd 15 Although Proposition 218 allows an increase in Revenue, the assessment per Equivalent Dwelling Unit (EDU) may not increase without a vote of the public during an election year. As can be seen by the summary of annual assessments, the Citywide benefit assessment would be $48.27 per year. The increase is due to a number of medians added to the Landscape & Lighting Assessment District. These medians are defined as exempt projects under Proposition 218 and may be added. In accordance with Proposition 218, the Citywide Assessment may not increase without a vote, therefore, the assessment is proposed to remain at $35.60 per EDU. This equates to a total projected revenue of $764,244.07. The remaining $277,341.93 is proposed to be funded through the General Fund. PROPOSED ASSESSMENT FOR THE FISCAL YEAR 1999/2000 IS $35.60/EDU 0A IT.APWDEPT\STAFF\STANLEY\L&LDISTV99-OOP,elim pd 16 01 PART E PROPERTY OWNER LIST A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Riverside, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of La Quinta. I J_ 034 I T. AP W DGPT\STA P PASTAN LGl'VL&I.DI STV99-OO Prelim. wpd 17 i�119%Wa ASSESSMENT DISTRICT BOUNDARY MAP AND ASSESSMENT DIAGRAM The boundaries of the District are coterminous with the boundaries of the City of La Quinta. A diagram showing the exterior boundaries of the District has been submitted to the office of the City Clerk of the City of La Quinta, and is incorporated herein by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Riverside. The Assessor's maps and records are incorporated by reference herein and made part of this report. IT.TWDEP FSTAMSTANLEYVL&LDIS1l99-00he . pd 18 TWT 4 stP Q" May 18,1999 COUNCIL/RDA MEETING DATE: ITEM TITLE: AGENDA CATEGORY: BUSINESS SESSION: 44 CONSENT CALENDAR: STUDY SESSION: Consideration of an Amendment to Chapter 2.29 of the La Quinta Municipal Code Regarding the Architectural PUBLIC HEARING: and Landscaping Review Committee RECOMMENDATION: A. Motion to take up Ordinance No. _ by title and number only and waive further reading. B. Motion to introduce Ordinance No. on first reading. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: During the Joint Study Session of the City Council, Planning Commission (PC), and Architectural Landscaping and Review Committee (ALRC) the issue of residency for the ALRC was discussed. Currently, there are only two members on the three member Committee. The recommendation was made to modify the residency requirement for the Committee to allow more qualified people to serve on the Committee. The proposed modifications state that La Quinta residency is preferred, but not required; and, recruitment for members may be advertised outside the City. These modifications would make the ALRC residency requirements identical to those for the Investment Advisory Board. FINDINGS AND ALTERNATIVES: The options available to the City Council are as follows: 1 . Motion to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. on first reading.; or 2. Do not adopt the Ordinance; or 3. Provide staff with alternative direction. MHA06 Respectfully submitted, Herman; Community Development Director Approved for submission by: r Thomas P. Genovese, City Manager 000002 CCJH.006 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.29- PLANNING COMMISSION OF THE LA QUINTA MUNICIPAL CODE REGARDING THE ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE The City Council of the City of La Quinta, California does ordain as follows: SECTION 1. Chapter 2.29-Planning Commission of the La Quinta Municipal Code is hereby amended as contained in Exhibit "A" attached hereto and made a part hereof. SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by Resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 1999, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California DAWN C. HONEYWELL, City Attorney City of La Quinta, California JOHN J. PENA, Mayor City of La Quinta, California 7 11 000003 C:AMy Documents\WPDOCS\Ord-ALRC-rev is ion. wpd 1 Ordinance EXHIBIT "A" Chapter 2.29 PLANNING COMMISSION Sections: 2.29.010 Created. 2.29.020 Secretary, staff support, committees. 2.29.030 Rules of procedure. 2.29.040 Architectural and Landscaping Review Committee. 2.29.010 Created. Pursuant to Section 65100 et seq. of the California Planning and Zoning Law, there is established for the City a planning agency, consisting of a Community Development Department, a Planning Commission, and the City Council, acting in combination. The Planning Commission shall consist of five members, serving at the will of the City Council, with such compensation as the City Council may from time to time determine. The appointments shall be for two-year terms, with the exception that the initial appointments, to be effective in July, 1998, shall be for three members having two-year terms and two members having one-year terms. It shall have the powers, functions and duties prescribed in the Planning and Zoning Law, and in the La Quinta Zoning Ordinance and in this Code and other local ordinances; provided, that it shall not exercise any direct contracting authority as specified in Section 65007 of the Planning and Zoning Law. 2.29.020 Secretary, staff support, committees. The Commission shall be authorized to appoint and fix the membership of such number of standing and temporary committees as it may find expedient for the performance of its duties. The City Manager shall appoint a person to act as secretary to the Commission, and shall be responsible for providing the necessary staff support. 2.29.030 Rules of procedure. The Commission shall follow such rules and regulations established by the City Council for the conduct of its business which shall comply with Section 65804 of the Planning and Zoning Law. C:AMy Documents\WPDOCS\Ord-ALRC-rev ision.wpd 2 Ordinance 2.29.040 Architectural and Landscaping Review committee. The City Council shall appoint a three -member Architectural and Landscaping Review Committee ("ALRC"). It is preferred, although not required, that members of the ALRC have expertise in the areas of architecture or landscape architecture. La Quinta residency is preferred, but not required. Recruitment for members may be advertised outside the City limits. The ALRC shall meet, when in the determination of the Community Development Director, a structure or landscape design will be considered by the Planning Commission, to make recommendations as to design issues to be included in the staff report to the Planning Commission. The ALRC shall meet only one time on a given project. The recommendations of the ALRC shall be advisory only and not binding on the Planning Commission. The terms of the members of the ARLC shall be for two years, with the initial appointments to be two members having two-year terms and one member having a one-year term. 000005 C:AMy Documents\WPDOCS\Ord-ALRC-revision.wpd 3 T4'it 4 4Qur«rw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of an Application for SB821 PUBLIC HEARING: Bicycle and Pedestrian Facilities Program Grant Funds RECOMMENDATION: Approve the application for SB821 Bicycle and Pedestrian Program Grant funds for a bicycle lane on Jefferson Street. FISCAL IMPLICATIONS: The City is seeking $34,122 in grant funds through this program. The application, as proposed, calls for a cash match of $3,412 to be paid on a pro-rata share by the Cities of Indio and La Quinta. BACKGROUND AND OVERVIEW: In April 1999, the City received notification regarding the availability of SB821 Grant Funds. Section 99233.3 of the State Public Utilities Code (SB821) sets aside 2% of the Local Transportation Fund in each county to fund facilities for the exclusive use of pedestrians and bicyclists. At the local level, this program is administered by the Riverside County Transportation Commission (RCTC). The City has been awarded funds under this grant program on several occasions in the past. The City is currently implementing the Phase I street improvement project for Jefferson Street. The Jefferson Street project is a multi -jurisdictional project of the City of Indio, the City of La Quinta, and the County of Riverside. Since the City is already participating with Indio, and joint projects typically score higher, the City is proposing to submit a joint application with the City of Indio for grant funds for striping a bikelane on Jefferson Street between Avenue 54 and Highway 111 . In addition to striping, Bike Lane signs will be installed along Jefferson Street. The striping and signage for the 3.5 mile bikelane(on both sides of Jefferson) is estimated to cost $34,122 and is included within the street improvement plans. The attached grant application (Attachment No. 1) contains further details, including a project description, estimated engineering/construction costs, maps, and project photographs. FINDINGS AND ALTERNATIVES: Options available to the City Council include: 1 . Approve the application for SB821 Bicycle and Pedestrian Grant funds for a bicycle lane on Jefferson Street; or 2. Do not approve the application for SB821 Bicycle and Pedestrian Program Grant funds for a bicycle lane on Jefferson Street; or 3. Provide alternative direction to staff. 141 'Y'/ Britt W. Wilson, Management Analyst City Manager's Office Approved for Submis�ior�,-b`,y" Thomas P. Genovese, City Manager Attachment: 1. 1999 SB821 Grant Application C9MyDacaA W PD—ACITY COUNCILACCS T FFSB821 GRANT05-1 8-99.wpd CITIES OF INDIO AND LA QUINTA SB821 GRANT APPLICATION JEFFERSON STREET BICYCLE LANE SUBMITTED TO THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION MAY 26, 1999 >>04 FY99/00 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS I. APPLICANT INFORMATION Lead Agency: City of La Quinta (Joint application with City of Indio Address: P.O. BOX 1504 La Quinta, CA 92253-1504 Contact Person: Britt W. Wilson Title: Management Analyst, City Manager's Office Telephone #: (760) 777-7041 Fax #: (760) 777-7101 E-mail Address: bwwilson(cbla-quinta.org II. PROJECT BUDGET AND SCHEDULE Revenue: Amount SB821 Requested: $ 34,122 ( 90 %) Amount of Local Match: $ 3,412 ( 10 %) Total Project Cost: Expenses: Engineering/Admin. Right -of -Way Clearing and Grubbing Construction Other (specify) $ 37,534 ( 100%) $ 2,820 $ -0- $ -0- $ 28,200 $ 3,102 (contingency) Est. Starting Date (Mo/Yr): August 1999 Est. Ending Date (Mo/Yr): June 2000 III. PROJECT DESCRIPTION Indicate the nature and type ofproject(s) proposed, design considerations and average daily auto traffic levels in area. For sidewalk proposals the following MUST be provided.- In residential areas indicate the number of residences along the segment. Where schools are served, provide the total enrollment as well as the number of students who walk to school along the roadway section identified for improvement. If sidewalks are available across the street from the project segment, this must be stated. (Attach additional pages if more space is needed). The Cities of Indio and La Quinta are applying for grant funds to install a bicycle lane on Jefferson Street. The project will be a Class II (on -road striping and signage) bicycle lane approximately 3.5 miles in length. The bikelane will be striped on both sides of Jefferson 1 'J Riverside County Transportation Commission 1, 0 5 FY99/00 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS Street. Jefferson Street is a major arterial road serving the eastern portion of the Coachella Valley and is currently scheduled for major street improvements through a multi - jurisdictional project among the City of La Quinta, the City of Indio, and Riverside County. IV. STATEMENT OF BENEFIT Address the project benefits according to the following Project Selection Criteria. A discussion of the criteria and assigned scoring points are included with the Call for Projects Transmittal Letter. 1. Use: The potential use of the proposed Jefferson Street Bicycle Lane is great due to the trip generators and attractors served by the project. Jefferson Street serves numerous housing developments along its length, both in the City of Indio and La Quinta, and serves as a major connector between the housing and commercial nodes located on Highway 111, the major commercial corridor in the region. In addition, future housing and commercial along Jefferson Street will increase the demand for this project. 2. Safety: Currently, there are no bicycle lanes (and only a very short span of sidewalk) along Jefferson Street causing bicycle -pedestrian -automobile conflict in particular at the bottle neck created by the crossing at the storm water channel on Jefferson, immediately south of Highway 111. The installation of the bicycle lane will create a safe condition for bicyclists that currently use Jefferson Street. La Quinta High School is located northwest of the Jefferson Street/Highway 111 intersection and this project will provide a safe travel route for student and bicycle commuters. 3 Importance as a Transportation Alternative: The Jefferson Street Bicycle Lane will provide an important transportation alternative to commuters (including students) using Jefferson Street to access the Highway 111 commercial node including the attendant shopping and job opportunities. The residents of a new low -moderate income housing project on Jefferson Street will benefit greatly from this project as many of the residents have to rely on non -motorized transportation. The project is consistent with several planning and policy documents such as: the City of La Quinta General Plan and Bike Route Plan, the City of Indio General Plan, and the Coachella Valley Association of Governments' Non -Motorized Transportation Plan. 4. Missing Link, Extension, or Connectivity: Since this is a new project, it does not provide a missing link, extension, or connectivity to existing projects at this time. However, this bikelane appears on the City of La Quinta Bike Route Plan, and Indio has an existing bikelane at Jefferson and Miles Avenue to the north of this project. Eventually, future phases of the Jefferson Street improvements will provide for a connection between the bikelane associated with this grant request and the existing bikelane in the City of Indio. In that light, this project allows for future connectivity. 2 Riverside County Transportation Commission (� 0 6 FY99/00 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS 5. Matching Funds The bikelane is part of an overall street improvement project costing in excess of $8 million. Nonetheless, the City of La Quinta and Indio will commit to a match of $3,412 directly for the bikelane. 6. Population Equity (to be calculated by RCTQ 7. Physical Accessibility Enhancement: The proposed project is a new facility; therefore, there is no enhancement to existing facilities. However, the bikelane will enhance accessibility of Jefferson to bicyclists. V. Please attach an 8 1/2 x 11 map showing project(s) location, limits, and existing pedestrian/bicycle facilities. Photos of project site are encouraged. VI. CERTIFICATION I certify that the information presented herein is complete and accurate and if this agency receives funding it will be used solely for the purposes stated in this application. Additionally, I understand that if funding is received, RCTC will be provided with a Minute Action from our governing board approving the initiation of the work effort. Signature Title ®ate 3 Riverside County Transportation Commission 0 0 �J i N I JECT -) � Oj Q 0 JEFFERSON STREET BICYCLE LANE COST ESTIMATES ITEM CITY OF LA QUINTA CITY OF INDIO TOTAL STRIPING $15,500 $5,100 $20,600 SIGNAGE $5,400 $2,200 $7,600 CONSTRUCTION TOTAL $28,200 ENGINEERING/ADMINISTRATION (10%) $2,820 SUBTOTAL $31,020 CONTINGENCY (10%) $3,102 GRAND TOTAL/GRANT REQUEST $34,122 (Al TOP PHOTO: JEFFERSON STREET LOOKING NORTH; CITY OF INDIO ON RIGHT, CITYOF LA QUINTA ON LEFT BOTTOM PHOTO: JEFFERSON STREET LOOKING NORTH AT STORII/Iii'tiATER CHANNEL CROSSING IMMEDIATELY SOUTH OF HIGHWAY 111; NOTE BOTTLENECK (SAFETY ISSUE) AND TRAFFIC ATTRACTOR HOME DEPOT IN BACKGROUND (LEFT) 013 CVAG COACHELLA VALLEY ASSOCIATION of GOVERNMENTS Blythe • Cathedral City • Coachella • Desert Hot Springs • Indian Wells • Indio • La Quinta • Palm Desert • Palm Springs • Rancho Mirage County of Riverside • Agua Caliente Band of Cahuilla Indians • Cabazon Band of Mission Indians Britt W. Wilson, Management Analyst City of La Quinta P.O.Box 1504 78-495 Calle Tampico La Quinta, California 92253 May 7, 1999 _ Irjj { 0✓' RE: SB821 Bicycle and Pedestrian Grant Application Support Dear Britt, The Coachella Valley Association of Governments enthusiastically supports the City of La Quinta, City of Indio joint application for the SB821 Bicycle and Pedestrian Program grant in the amount of $35,000 for striping and signage for a bicycle lane on Jefferson Street. This project will provide safety to bicyclists on one of the major regional arterials in the Coachella Valley. CVAG supports all of its member agencies in their endeavors to seek grant funds to improve transportation facilities throughout the Coachella Valley. Sincerely, COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS Patricia A. Larson Executive Director cc: Amir Modarressi, City of Indio Allyn Waggle, Associate Director/Transportation Anne Azzu,CVAG 73-710 Fred Waring Drive, Suite 200 • Palm Desert, CA 92260 • (760) 346-1127 • FAX (760) 340-5949 1 ; n 5 BUSINESS SESSION ITEM: ORDINANCE NO. 330 AN ORDINANCE OF THE CITY OF LA QUINTA, REVISING TITLE 8 ENTITLED "BUILDING AND CONSTRUCTION," REPEALING EXISTING BUILDING AND CONSTRUCTION, AND ADOPTING, BY REFERENCE, THE UNIFORM ADMINISTRATIVE CODE, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS; THE CALIFORNIA BUILDING CODE, 1998 EDITION, VOLUMES 1,2, AND 3 INCLUDING CERTAIN SPECIFIED APPENDICES; PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE CALIFORNIA ELECTRIC CODE, 1998 EDITION, PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE CALIFORNIA PLUMBING CODE, 1998 EDITION, INCLUDING ALL APPENDICES AND THE INSTALLATION STANDARDS, PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE CALIFORNIA MECHANICAL CODE, 1998 EDITION, PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE UNIFORM SWIMMING POOL, SPA AND HOT TUB CODE, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS; THE UNIFORM SIGN CODE, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS; THE CALIFORNIA FIRE CODE, 1998 EDITION, PUBLISHED BY THE CALIFORNIA BUILDING STANDARDS COMMISSION; THE UNIFORM HOUSING CODE, 1997 EDITION, PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS, AND THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; 1997 EDITION, PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS. WHEREAS, the California Building Standards Commission has adopted a State approved version of uniform codes governing construction in the State of California; WHEREAS, said new codes shall become automatically applicable to the City of La Quinta unless the City adopts certain findings related to local climatic or geographical conditions which requires modifications to the state approved rules; The City Council of the City of La Quinta, California, DOES HEREBY FIND AND ORDAIN as follows: SECTION 1. Local climate conditions particularly including extreme range of temperatures and proximity to active geological areas are hereby found to require certain revisions to the State approved California Building Code. Ordinance No. 330 Building & Construction/Title 8 Adopted: 5/18/99 Page 2 SECTION 2. ADOPTION OF BUILDING AND CONSTRUCTION REGULATIONS. There is hereby adopted an amendment, attached hereto as Exhibit A, to Title 8 of the La Quinta Municipal Code entitled "Building and Construction" which is incorporated as fully as if set out at length herein, for the purpose of prescribing regulations governing conditions related to building and construction and activities including those certain documents specifically described in said Exhibit A, save and except certain specified portions which are hereinafter deleted, modified or amended within various Chapters of said Title 8, of which documents being adopted by reference copies are on file with the Building and Safety Department and the same are also hereby adopted and incorporated as fully as if set out at length herein. SECTION 3. VIOLATIONS AND PENALTIES. It shall be unlawful for any person, firm, or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert, or demolish, equip, or cause or permit the same to be done, contrary to or in violation of any of the provisions of this Ordinance. Any person, firm, or corporation violating, or failing to comply with, any of the provisions of such Ordinance or Code shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of such Code is committed, continued, or permitted, and upon conviction of any such violation, such person shall be punishable by a fine of not more than $500 or by imprisonment for not more than six (6) months or by both such fine and imprisonment. The application of the penalty provided in this Section shall not be held to prevent the abatement of prohibited conditions as a public nuisance as provided by Section 1.01 .250 of the La Quinta Municipal Code. SECTION 4. VALIDITY. If any section, subsection, clause or phrase of this Ordinance, or of any code adopted thereby is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this Ordinance or of any code adopted thereby. The City Council hereby declares that it would have passed this Ordinance and each section or subsection, sentence, clause and phrase thereof, and each code adopted hereby irrespective of the clauses or phrases being declared invalid. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. Ordinance No. 330 Building & Construction/Title 8 Adopted: 5/18/99 Page 3 SECTION 6. POSTING. The City Clerk shall, within fifteen (15) days after the passage of this Ordinance, cause it to be posted in at least the three public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting, to be entered in the book of ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED this 18'h day of May, 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California Ordinance No. 330 Building & Construction/Title 8 Adopted: 5/18/99 Page 4 EXHIBIT "A" Title 8 of the La Quinta Municipal Code, entitled "Building and Construction," shall be amended as follows: 1. Section 8.01.010 shall be revised to change both references of 1994 Edition" to "1997 Edition." 2. Section 8.01 .020 shall be revised to change the reference to the "1994 Edition" to the "1997 Edition." 3. Section 8.01 .050 shall be revised to change the "1994 Edition" to "1997 Edition." 4. Section 8.02.010 shall be revised to read as follows: "8.02.010 Adoption of the California Building Code. Certain documents marked and designated as the "California Building Code, 1998 Edition" Volumes 1, 2, and 3 including Appendix Chapter 9, (Basement Pipe Inlet), Chapter 12 Division II, (Sound Transmission Control), Chapter 15, (Reroofing), Chapter 18, (Waterproofing and Dampproofing Foundations), Chapter 29, (minimum Plumbing Fixtures), Chapter 30, (Elevators, Dumbwaiters, Escalators, and Moving Walks), Chapter 31 Divisions II and III (Special Construction), Chapter 33, (Excavation and Grading), Chapter 34, and Chapter 16, (Structural Forces), published by the California Building Standards Commission are adopted for regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area and maintenance, of all buildings or structures. Each and all of the regulations, provisions, conditions and terms of such "California building Code, 1998 Edition," published by the California Building Standards Commission, on file in the Building and Safety Department, are referred to and made part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 5. Section 8.02.020 shall be revised to read as follows: The following portions of the California Building Code, 1998 Edition are deleted: A. Section 105.1 (Board of Appeals) B. Section 106.1 (Permits Required) C. Section 106.2 (Work Exempt from Permit) D. Section 107.2 (Permit Fees) E. Section 107.3 (Plan Review Fees) F. Tables 1-A (Building Permit Fees), 33-A (Grading Plan Review Fees) and 33-B (Grading Permit Fees)" Ordinance No. 330 Building & Construction/Title 8 Adopted: 5/18/99 Page 5 6. Section 8.02.030 shall be revised to change references to "Uniform Building Code 1994 Edition" to "California Building Code, 1998 Edition." 7. Section 8.02.060 shall be revised to change references to "Uniform Building Code, 1994 Edition" to "California Building Code, 1998 Edition." 8. Section 8.03.010 shall be revised to change "National Electric Code 1993 Edition" references to "California Electric Code, 1998 Edition." Reference to "National Fire Protection Association" shall be changed to "California Building Standards Commission." Reference to "community development department" shall be changed to "Building and Safety Department." 9. Section 8.04.010 shall be revised to read as follows: 8.04.010 Adoption of the California Plumbing Code. Certain documents designated as the "California Plumbing Code, 1998 Edition, including all appendices, published by the California Building Standards Commission, are adopted for regulating the erection, installation, alteration, addition, repair, relocation, replacement, maintenance or use of any plumbing system. Each and all of the regulations, provisions, conditions and terms of such "California Plumbing Code, 1998 Edition" including all its appendices, published by the California Building Standards Commission, on file in the Building and Safety Department are referred to and made a part hereof as if fully set out in this chapter except as otherwise provided in this chapter. 10. Section 8.04.020 shall be revised to read as follows: 8.04.020 Deletion of Certain parts of the California Plumbing Code. The following portions of the "California Plumbing Code, 1998 Edition" are deleted: A. Section 103.4 (Permit Fees) B. Section 103.4.2 (Plan Review Fees) C. Table 1-1 (Plumbing Permit Fees) 11 . Section 8.04.030 shall be deleted in its entirety. 12. Section 8.05.010 shall be revised to change the reference to "Uniform Mechanical Code, 1994 Edition" to "California Mechanical Code, 1998 Edition." Reference to "international Conference of Building Officials," shall be changed to "California Building Standards Commission." Ordinance No. 330 Building & Construction/Title 8 Adopted: 5/18/99 Page 6 13. Section 8.05.020 shall be revised to read as follows: 8.04.020 Deletion of Certain Parts of the California Mechanical Code. The following portions of the "California Mechanical Code, 1998 Edition" are deleted: A. Section 115.2 (Permit Fees) B. Section 115.3 (Plan Review Fees) C. Table 1-A (Mechanical Permit Fees) 14. Section 8-06.010 shall be revised to change the references to "1994 Edition" to "1997 Edition." 15. Section 8.06.020 shall be revised to change the reference to "1994 Edition" to "1997 Edition." The words "including Section 1 .0 - 1.9 and 1 .1 1 - 1 .1 18" shall be deleted. 16. Section 8.06.030 shall be revised to change the references to "1994 Edition" to 1997 Edition." Reference to "Section 102" shall be revised to "Section 202." 17. Section 8.07.010 shall be revised to change the reference to "1994 Edition" to "1997 Edition." 18. Section 8.07.020 shall be revised to change the reference to "1994 Edition" to "1997 Edition." 19. Section 8.08.010 shall be revised to read as follows: "Adoption of the California Fire Code. Certain documents marked and designated as the "California Fire Code, 1998 Edition," including all appendices, with the exception of Appendix II-E, Hazardous Materials Management Plans and Hazardous Materials Inventory Statements, are adopted for the purpose of prescribing regulations governing conditions hazardous to life and property from fire or explosion. Each and all of the regulations, provisions, conditions and terms of such "California Fire Code, 1998 Edition," published by the California Building Standards Commission, in cooperation with the International Conference of Building Officials, and the Western Fire Chiefs Association, on file in the Building and Safety Department are referred to and made a part of this Code as if fully set out in this chapter, except as otherwise provided in this chapter." Ordinance No. 330 Building & Construction/Title 8 Adopted: 5/18/99 Page 7 20. Section 8.08.020 shall be revised to change the reference to "Uniform Fire Code, 1994 Edition" to "California Fire Code, 1998 Edition." 21. Section 8.08.030 shall be revised to change reference to "Uniform Fire Code" to "California Fire Code." 22. Section 8.08.040 shall be revised to change the reference to "Uniform Fire Code, 1994 Edition" to "California Fire Code, 1998 Edition." Reference to section "1 .03.1 .4 (Appeals)" shall be revised to "103.1 .4.1 (Appeals)." 23. Section 8.08.050 shall be revised to change the reference to "Uniform Fire Code, 1994 Edition" to "California Fire Code, 1998 Edition." Reference to section "103.1 .4 (Appeals)" shall be revised to "103.1 .4.1 (Appeals)." 24. Section 8.08.060 shall be revised to change the reference to "Uniform Fire Code" to "California Fire Code." 25. Section 8.08.070 shall be revised to change the reference to "Uniform Fire Code, 1994 Edition" shall be revised to "California Fire Code, 1998 Edition." Reference to section "902.5" shall be changed to "902.2." 26. Section 8.08.090 shall be revised to change the reference to "Uniform Fire Code, 1998 Edition" to "California Fire Code, 1998 Edition." 27. Section 8.08.100 shall be revised to change the reference to "Uniform Fire Code, 1994 Edition" to "California Fire Code, 1998 Edition." 28. Section 8.08.120 shall be revised to change the reference to "Uniform Fire Code, 1994 Edition" to "California Fire Code, 1998 Edition." 29. Section 8.09.010 shall be revised to change the reference to "1994 Edition" to "1997 Edition." 30. Section 8.09.020 shall be revised to change the reference to "1994 Edition" to "1997 Edition." 31. Section 8.09.030 shall be revised to change the reference to "1994 Edition" to "1 997 Edition." Ordinance No. 330 Building & Construction/Title 8 Adopted: 5/18/99 Page 8 32. Section 8.09.050 shall be revised to change the reference to "1994 Edition" to "1997 Edition." 33. Section 8.10.010 shall be revised to change the reference to 1994 Edition" to "1997 Edition." 34. Section 8.10.020 shall be revised to change the reference to "1994 Edition" to "1997 Edition." 35. Section 8.10.030 shall be revised to change the reference to "1994 Edition" to "1997 Edition." 36. Section 8.10.050 shall be revised to change the reference to "1994 Edition" to "1997 Edition." REPORT/INFORMATIONAL ITEM: A INVESTMENT ADVISORY BOARD Meeting April 14, 1999 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Irwin, followed by the Pledge of Allegiance. PRESENT: Board Members Brown, Bulgrin, Lewis, Mahfoud, Moulin, and Chairperson Irwin ABSENT: Board Member Osborne OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR A. Approval of Minutes of Meeting of March 10, 1999 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Brown to approve the minutes. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for February 1999 MOTION - It was moved by Board Members Lewis/Brown to approve, receive and file the Treasurer's Report for February 28, 1999. Motion carried unanimously. B. Fiscal Year 1999/00 Investment Policy The Board reviewed the attached Investment Policy (Attachment No. 1 ) and changes/additions/deletions are shown in amended form. 1 a a } Investment Advisory Board Minutes April 14, 1999 MOTION - It was moved by Board Members Lewis/Brown to continue the 1999/00 Investment Policy. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - March 1999 Noted and Filed. B. Pooled Money Investment Board Reports - January 1999 Noted and Filed. VII BOARD MEMBER ITEMS Chairman Irwin advised that at this time he would like the Board to review the Ordinance that governs the Board and make any comments. In response to Board Member Lewis, Mr. Falconer clarified that the items in amended form have been changed since the last Investment Policy was approved. Board Member Lewis advised that the Board does not review the Investment Policy and Procedures on a monthly basis. They are reviewed on an annual basis. Chairman Irwin advised that during the last few months portions of the policy have been reviewed during each meeting. Board Member Moulin advised that he doesn't feel that the description in the Ordinance describes what the Board really does. He would like to recommend that the Board make the description more in line with the functions of the Board. In response to Chairman Irwin, Board Member Moulin advised that he reviewed the functions of the other Commissions and Boards advising that some have a fairly extensive description. He advised that with regards to Chapter 2.70, Section 2.70.030, Items 2 and 3 they could be worded differently and Item No. 1 is a misrepresentation of the functions of the Board and need to be changed. 2 Investment Advisory Board Minutes April 14, 1999 If the City Council really believes that the Board is completing the tasks indicated in Item 1 then they are misinformed. Board Member Lewis advised that he has been on the Board since its creation and the Board has never reviewed account statements for verifications. The Board has reviewed Treasurers Reports, policies, audit reports, etc., but the Board has never reviewed actual account statements. The Board monitors compliance with the Investment Policy and addresses the Investment Policy at each meeting, but the Board does not review the Investment Policy at each meeting. Board Member Bulgrin advised that he agrees with Board Member Lewis adding that the Board does not review account statements and verifications and this needs to be clarified. Board Member Mahfoud concurred. Board Member Brown questioned when the changes on the Ordinance went into effect. Board Member Lewis advised that he remembers that the City Council reviewed the Boards and Commissions Ordinances and changed them so that the wording was consistent with each Board and Commission. Chairman Irwin advised that there is some history behind the language in the Ordinance. The language "review account statements and verifications" are somewhat of a compromise that was developed by the Board. The original language had more emphasis on the attest function and the Board realized that they were not in a position to perform an attest function to the monthly or annual statements. If the Board decides that they do not want to perform item one of the Ordinance then the Board doesn't have any reason to be in existence. Council placed each Board Member for the purpose to providing the services listed in the Ordinance. One of the changes that was made several years ago was to limit the attest function to investment activities. Board Member Lewis advised that Chairman Irwin is describing what the Boards function is and he advised that he is interpreting account statements as the statements that are received from Wells Fargo, Smith Barney, etc. 3 Investment Advisory Board Minutes April 14, 1999 Chairman Irwin advised that he is not referring to those statements and at the time the wording was changed on the Ordinance - account statements meant the treasurer's report and the year end annual report and it specifically did not include Wells Fargo or Bank of America Bank statements. At the time the language was changed the language was agreed upon by both the Board and Staff. Board Member Bulgrin advised that the problem exists in the financial community where the language currently used means something different from how it is interpreted. Chairman Irwin recommended changing the policy and leaving the Ordinance as it stands. Board Member Bulgrin questioned how you would place this in the policy. Mr. Falconer advised that a definition of an account statement could be added in the glossary. Board Member Moulin questioned why the Board should continue using the wording "account statement" if that is not what is really meant. He further advised that when he suggested the language "review the monthly report of the treasurer to determine it's compliance with the Investment Policy." This is something that the Board does review. He advised that the words "ensure accurate reporting" is defined in the dictionary as "guarantee" and the Board does not guarantee, the Board relies upon the Treasurer to give the Board an accurate report which shows compliance with the Investment Policy. Chairman Irwin advised that the Ordinance does not suggest an audit or attest. Board Member Bulgrin advised that in the financial community the wording in the Ordinance suggests that the Board performs an audit. Board Member Lewis advised that the Board is ensuring accurate reporting. Chairman Irwin advised that the Board is ensuring accurate reporting as it relates to an investment activity. Board Member Moulin advised that when he considered serving on the Investment Advisory Board he was furnished with a description of the Board Members responsibilities and his interpretation of the description was that the Investment Advisory Board Minutes April 14, 1999 Board Members took turns going to the Finance Directors' office to review the financial statements and verifying the transactions to the account statements. Board Member Brown advised that the Board is the empowering authority and the Policy is developed based upon the Ordinance and it appears it is the Ordinance that needs to have clarification. Chairman Irwin advised that the Board is not in a position to come up with a single recommendation at this time. Board Member Lewis advised that the one problem with including the description in the glossary is that the policy derives its authority from the Ordinance. Chairman Irwin advised that during most Investment Advisory Board meetings the Board will review the Treasurers Report for 30 to 40 minutes. Board Member Moulin advised that reviewing the Treasurers Report is not reviewing accounts. Chairman Irwin advised that a Treasurers Report is an account statement within the meaning of the Ordinance. Board Member Moulin advised that he does not agree and feels that the Board should speak with the City Manager/City Council and find out if there are problems with changing of the wording. Board Member Bulgrin advised that the Board could make a recommendation to change the wording so that it's noted in the records and the clarification can be carried forward. Board Member Lewis advised that there could be a point in time where the entire Board is replaced at one time and new members would need clarification. Board Member Moulin advised that he feels the City Council would be open to any changes that are suggested. Chairman Irwin advised that he has concerns that if the Board tries to change the language in the Ordinance the Board is open to the possibility of the Council questioning why the City needs an Investment Advisory Board. Investment Advisory Board Minutes April 14, 1999 Board Member Brown advised that the Board is only asking for clarification. Board Member Lewis advised that there is nothing wrong with asking the City Council to change the wording of the Ordinance. Chairman Irwin advised that the Treasurers Report changes month to month and the title may change or the Board may decide to review other reports that are generated. Board Member Lewis advised that it is not stated that the Board can only do what is described in the Ordinance. In response to Board Member Moulin, Chairman Irwin advised that he wished that the word "verification" was not in the Ordinance. Board Member Moulin advised that as Board Member Brown pointed out, the Council seems to make changes to the ordinance rather easily - so why not get it right. Discussion continued with Chairman Irwin requesting that each interested Board Member to submit Board Member functions to Staff. Staff can take the submissions and submit them to the Board before the next meeting. In response to Mr. Falconer, Chairman Irwin advised that the deadline for submission of new language for Board Member functions is April 241h, 1999 VIII ADJOURNMENT MOTION - It was moved by Board Members Lewis/Bulgrin to adjourn the meeting at 7:50 P.M. Motion carried unanimously. Submitted by: Debbie DeRenard Finance Secretary 6 ATTACHMENT NO. 1 CITY OF LA QUINTA Investment Policy Table of Contents Section Topic Executive Summary I General Purpose II Investment Policy III Scope IV Objectives ► Safety ► Liquidity ► Yield ► Diversified Portfolio V Prudence VI Delegation of Authority VII Conflict of Interest VIII Authorized Financial Dealers and Institutions ► Broker/Dealers ► Financial Institutions IX Authorized Investments and Dover..:f._- Limitations X Investment Pools X*XI Safekeeping and Custody XMXII Interest Earning Distribution Policy XVXIII Internal Controls and Internal Auditor X-ffXIV Benchmark X"XV Reporting Standards )(Vi fXVI Investment of Bond Proceeds XfX- V I I Investment Advisory Board - City of La Quinta XXXVIII Investment Policy Adoption Appendices: A. B. C. D. E. F. G. H. Page Summary of Authorized Investments and Diversificati Limitations Municipal Code Ordinance 2.70 - Investment Advisory Board Municipal Code Ordinance 3.08 - investment of Moneys and Funds Segregation of Major Investment Responsibilities Listing of Approved Financial Institutions Broker/Dealer Questionnaire and Certification Investment Pool Questionnaire Glossary 1 ZO.1. City of La Quinta Investment Policy Executive Summary The general purpose of this Investment Policy is to provide the rules and standards users must follow in investing funds of the City of La Quinta, It is the policy of the City of La Quinta to invest all public funds in a manner which will provide a diversified portfolio with maximum security while meeting daily cash flow demands and the highest investment return in conformity to all state and local statutes. This Policy applies to all cash and investments of the City of La Quinta, La Quinta Redevelopment Agency and the La Quinta Financing Authority, hereafter referred in this document as the "City". The primary objectives, in order of priority, of the City of La Quinta's investment activity shall be: Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return or yield throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating assets between different types of investments within policy limitations. Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the 2 Investment Policy. The Treasurer shall establish and implement a system of internal controls to maintain the safety of the portfolio. In addition, the internal control system will also insure the timely preparation and accurate reporting of the portfolio financial information. The adequacy of these controls will be reviewed and reported on ani-iti8l'y by an independent 8uditor. As part of the annual audit of the City of La Quinta's financial statements the independent auditor reviews the adequacy of those controls and comments if weaknesses are found. Investment responsibilities carry added duties of insuring that investments are made without improper influence or the appearance to a reasonable person of questionable or improper influence. The City of La Quinta Investment Policy maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions selected by the Treasurer to provide investment services will be approved by the City Manager subject to City Council approval. The Treasurer will be permitted to invest only in City approved investments up to the maximum allowable percentages and, where applicable, through the bid process requirements. Authorized investment vehicles and related maximum portfolio positions are listed in Appendix A - Authorized Investments and Limitations. At least two bids will be required of investments in the authorized investment vehicles. Collateral ization will be required for Certificates of Deposits in excess of $100,000. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateral ization policies must be supplied to the City and retained by the City Treasurer. The City of La Quinta Investment Policy shall require that each individual investment have a maximum maturity of two years unless specific approval is authorized by the City Council. In addition, the City's investment in the State Local Agency Investment Fund (LAIF) is allowable as long as the average maturity does not exceed two years, unless specific approval is authorized by the City Council. The City's investment in Money Market Mutual funds is allowable as long as the average maturity does not exceed 60 days. The City of La Quinta Investment Policy will use the six month U.S. Treasury Bill as a benchmark when measuring the performance of the investment portfolio. The Investment Policies shall be adopted by resolution of the La Quinta City Council on an annual basis, The Investment Policies will be adopted before the end of June of each year. This Executive Summary is an overall review of the City of La Quinta Investment Policies. Reading this summary does not constitute a complete review which can only be accomplished by reviewing all the pages. 4 City of La Quinta Statement of Investment Policy July 1, 1999 through June 30, 2000 Adopted by the City Council on GENERAL PURPOSE The general purpose of this document is to provide the rules and standards users must follow in administering the City of La Quinta cash investments. II INVESTMENT POLICY It is the policy of the City of La Quinta to invest public funds in a manner which will provide a diversified portfolio with safety of principal as the primary objective. while meeting daily cash flow demands with the highest investment return. In addition, the Investment Policy will conform to all State and local statutes governing the investment of public funds. III SCOPE This Investment Policy applies to all cash and investments of the City of La Quinta, City of La Quinta Redevelopment Agency and the City of La Quinta Financing Authority, hereafter referred in this document as the "City". These funds are reported in the City of La Quinta Comprehensive Annual financial Report (CAFR) and include: All funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. 5 IV OBJECTIVES The primary objective, in order of priority, of the City of La Quinta`s investment activity shall be: 1. Safety Safety of principal is the foremost objective of the investment program. Investments of the City of La Quinta shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio in accordance with the permitted investments. The objective will be to mitigate credit risk and interest rate risk. A. Credit Risk Credit Risk - is the risk of loss due to the failure of the security issuer or backer. Credit risk may be mitigated by: ► Limiting investments to the safest types of securities; ► Pre -qualifying the financial institutions, and broker/dealers, which the City of La Quinta will do business; and ► Diversifying the investment portfolio so that potential losses on individual securities will be minimized. B. Interest Rate Risk Interest Rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. Interest rate risk may be mitigated by: ► Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and ► By investing operating funds primarily in shorter -term securities. 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore since all possible cash demands cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. 9 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of least importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: ► A declining credit security could be sold early to minimize loss of principal; ► Liquidity needs of the portfolio require that the security be sold. 4. Diversified Portfolio Within the constraints of safety, liquidity and yield, the City will endeavor to maintain a diversified portfolio by allocating,; assets between different types of investments within policy limitations. V PRUDENCE The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054.. Section 16053 sets forth the terms of a prudent person which are as follows: Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence excerise in the professional management of their own affairs, not for speculation, but for investment„ considering the probable safety of their capital as well as the probable income to be derived. VI DELEGATION OF AUTHORITY Authority to manage the City of La Quinta's investment portfolio is derived from the City Ordinance. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls },7 a 7 r iJ to regulate the activities of subordinate officials. The City Manager or Assistant City Manager shall approve in writing all purchases and sales of investments prior to their execution by the City Treasurer. VII CONFLICT OF INTEREST Investment responsibilities carry added duties of insuring that investments are made without improper influence or the appearance of improper influence. Therefore, the City Manager, Assistant City Manager, and the City Treasurer shall adhere to the State of California Code of Economic Interest and to the following: ► The City Manager, Assistant City Manager, and the City Treasurer shall not personally or through a close relative maintain any accounts, interest, or private dealings with any firm with which the City places investments, with the exception of regular savings, checking and money market accounts, or other similar transactions that are offered on a non-negotiable basis to the general public. Such accounts shall be disclosed annually to the City Clerk in conjunction with annual disclosure statements of economic interest. ► All persons authorized to place or approve investments shall report to the City Clerk kinship relations with principal employees of firms with which the City places investments. Vlll AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City of La Quinta Investment Policy maintains a listing of financial institutions which are approved for investment purposes. In addition a list will also be maintained of approved broker/dealers selected by credit worthiness, who maintain an office in the State of California. Broker/Dealers who desire to become bidders for investment transactions must supply the City of La Quinta with the following: ► Current audited financial statements ► Proof of National Association of Security Dealers Certification ► Trading resolution ► Proof of California registration ► Resume of Financial broker ► Completion of the City of La Quinta Broker/Dealer questionnaire which contains a certification of having read the City of La Quinta Investment Policy The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: ► National Association of Security Dealer's Public Disclosure Report File - 1-800-289-9999 ► State of California Department of Corporations 1-916-445-3062 All Broker/Dealers selected by the City Treasurer to provide investment services will be approved by the City Manager subject to City Council approval. The City Attorney will perform a legal review of the trading resolution/investment contract submitted by each Broker/Dealer. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment: A. Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC) B. Collateral - The amount of City of La Quinta deposits or investments not insured by the FDIC agency of the fede government shall be 1 10% collateralized by securities` or 1 50% mortgages' market values of that amount of invested funds plus unpaid interest earnings. n-iust be Hateralezed or insured by an agency of the federal govern rnent-. C. 9. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount $I6E),69A shall furnish corporate authorities the City a copy of the most recent Annual Call Report. -statenients-a; resources and liabilities which -� 1�""—d to furnosh to the State banking or savings and loan ners as required by the 6alifornia Financial 6ode. The City shall not invest in excess of 'Y', A101,A've the FDIC insured amount in banking institutions which do not disclose to the city a 9 current listing of securities pledged for collateraIization in public monies. IX STME"�N i-S AND DIVERSIFICATION ION AUTHORIZED INVESTMENTS AND LIMITATIONS The City Treasurer will be permitted to invest in the investments listed in the Appendix A. entMed - Atithorozed Investments and Ddversmficatmon STATE OF CALIFORNIA AND CITY OF LA QUINTA LIMITATIONS As provided in Sections 16429.1 , 53601, 53601 .1, and 53649 of the Government Code, the State of California limits the investment vehicles available to local agencies as summarized in the following paragraphs. Section 53601, as now amended, provides that unless Section 53601 specifies a limitation on an investment's maturity, no investments with maturities exceeding five years shall be made. The City of La Quinta Investment Policy has specified that no investment may exceed two years. State Treasurer's Local Agency Investment Fund (LAIF1 - As authorized in Government Code Section 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of 1-20 $30 million per account in this investment program administered by the California State Treasurer. The City's investment in the State Local Agency Investment Fund (LAIF) is allowable as long as the average maturity of its investment portfolio does not exceed two years, unless specific;: approval is authorized by the City Council. The City of La Quinta has two accounts with LAIF. The City of La Quinta Investment Policy has a limitation of 35% of the portfolio. U.S. Government and Related Agn2gey Issues - As authorized in Government Code Sections 53601 (a) through (n) as they pertain to surplus funds, this category includes a wide variety of government securities which include the following: • Local government bonds or other indebtedness and State bonds or other indebtedness. The City of La Quinta Investment Policy does not allow investments in local and state indebtedness • U.S. Treasury bills, notes and bonds directly issued and backed ar other by the full faith and credit of the federal U.S. Government. The City of La Quinta Investment Policy limits investments in U.S. Treasury issues to 75%of the portfolio. • U.S. Government agencies issuing securities backed as to principal and interest by the full faith and credit of the U.S. Government. Government National Mortgage Association (GNMA) is such an agency. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with 10 a single issuer limit of 25% of the portfolio. • U.S. Government instrumentalities and agencies issuing securities not backed as to principal and interest by the full faith and credit of the U.S. Government. The Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB) and Federal Intermediate Credit Bank (FICB)- are _such issuers. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with a single issuer limit of 25% of the portfolio. • Federal government sponsored enterprises (GSEs) issuing securities not backed as to principal and interest by the full faith and credit of the U.S. Government. These GSEs include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHMC) and Student Loan Marketing Association (SLMA) which are publicly owned. The City of La Quinta Investment Policy has a limitation of 75% of the portfolio with a single issuer limit of 25% of the portfolio. ether federal agency secujities including but not Iii-nited to issued by the Governi-rient National Mortgage Association, Federal National Mortgage Asso6at*on, and the Federal ' 'on-ie Loan Mortgage Corporation. The 60ty of La (atj*nta 'nvestment Policy limits investments in federal agency --Itles to 7596 w6th no one federal agency of one specific entity can exceed 25% of the portfolio. Bankers' Acceptances - As authorized in Government Code Section 53601 (f), 40% of the portfolio may be invested in Bankers' Acceptances, although no more than 30% of the portfolio may be invested in Bankers' Acceptances with any one commercial bank. Additionally, the maturity period cannot exceed 270 days; however, Bankers' Acceptances are seldom marketed with maturities in excess of 180 days. The City of La Quinta Investment Policy does not allow investment in Bankers' Acceptances. Commercial Paper - As authorized in Government Code Section 53601 (g), 1 5% of the portfolio may be invested in commercial paper of the highest rating (A-1 or P-1) as rated by Moody's or Standard and Poor's, with maturities not to exceed 180 days. This percentage may be increased to 30% if the dollar weighted average maturity does not exceed 31 days. The City of La Quinta Investment Policy only allows investments in commercial paper to 30% of the portfolio with a° maximum maturity of 30 days per issue. the dollar weighted average rnaturity does not exceed 31 days. There These are a number of other qualifications regarding investments in commercial paper based on the financial strength of the corporation and the size of the investment. The City of La Quinta Investment Policy- has also required limits Commercial Paper to th-at no more than $1 million dollars may be invested in any one entity at any time for no more than 30 days. 11 Negotiable Certificates of Deposit - As authorized in Government Code Section 53601 (h), 30% maybe invested in negotiable certificates of deposit issued by commercial banks and savings and loan associations. The City of La Quinta Investment Policy does not allow investment in Negotiable Certificates of Deposit. Repurchase and Reverse Repurchase Agreements - As authorized in Government Code Section 53601(i), these investment vehicles are agreements between the local agency and seller for the purchase of government securities to be resold at a specific date and for a specific amount. Repurchase agreements are generally used for short term investments varying from one day to two weeks. There is no legal limitation on the amount of the repurchase agreement. However, the maturity period cannot exceed one year. The market value of securities underlying a repurchase agreement shall e at least 102% of the funds invested and shall be valued at least quarterly. The City of La Quinta Investment Policy does not allow investment in Repurchase Agreements. The term "reverse repurchase agreement" means the sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase such securities on or before a specific date and for a specific amount. As provided in Government Code Section 53635, reverse repurchase agreements require the prior approval of the City Council. The City of La Quinta Investment Policy does not allow investment in Reverse Repurchase Agreements. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies may invest in corporate notes for a maximum period of five years in an amount not to exceed 30% of the agency's portfolio. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City of La Quinta Investment Policy does not allow corporate notes. Diversified Management - As authorized in Government Code Section 53601 (k), local agencies are also authorized to in invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred 12 million dollars ($500,000,000). The only mutual funds authorized are money market funds that invest in direct issues of the U.S. Treasury. The City of La Quinta limits the percentage of money market mutual funds to 20% of the portfolio. The City's investment in Money Market Mutual funds is allowable as long as the average maturity of their portfolio does not exceed 60 days. Mortgage -Backed Securities - As authorized in Government code Section 53601(n), local agencies may invest in mortgage -backed securities such as mortgage pass -through securities and collateralized mortgage obligations for a maximum period of five years in an amount not to exceed 20% of the agency's portfolio. Securities eligible for investment shall have a "A" or higher rating. The City of La Quinta Investment Policy does not allow investment in Mortgage - Backed Securities. Financial Futures and Financial Option Contracts - As authorized in Government Code Section 53601 .1, local agencies may invest in financial futures or option contracts in any of the above investment categories subject to the same overall portfolio limitations. The City of La Quinta Investment Policy does not allow investments in financial futures and financial option contracts. Certificates of Deposit - As authorized in Government Code Section 53649, Certificates of Deposit are fixed term investments which are required to be collateralized from 1 10% to 1 50% depending on the specific security pledged as collateral in accordance with Government Code Section 53652. There are no portfolio limits on the amount or maturity for this investment vehicle. Collateralization will be required for Certificates of Deposits in excess of the FDIC insured amount. The type of collateral is limited to City authorized investments. Collateral will always be held by an independent third party from the institution that sells the Certificates of Deposit to the City. Evidence of compliance with State Collateralization policies must be supplied to the City and retained by the City Treasurer as follows: 1 . CertificatesofDeposits Insured by the FDIC. The City Treasurer may waive collateral ization of a deposit that is federally insured. 2. Certificates of Deposit in excess of FDIC Limits. The amount not federally insured shall be 110% collateralized by securities or 150% mortgages market value of that amount of invested funds plus unpaid interest earnings. The City of La Quinta Investment Policy limits the percentage of Certificates of Deposit to 60% of the portfolio. Sweep Accounts - As authorized by the City Council, a U.S. Treasury Money 13 y �� Market Sweep Account with a $50,000 target balance may be maintained in conjunction with the checking account. Derivatives - The City of La Quinta Investment Policy does not allow investment in derivatives. X INVESTMENT POOLS There are three (3) types of investment pools: 1) state -run pools, 2) pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee i.e. County Pool; and 3) pools that are operated for profit by third parties. The City of La Quinta Investment Policy has an authorized investment with the State of California's Treasurers Office Local Agency Investment Fund commonly referred to as LAIF. LAIF was organized in 1977 through State Legislation Section 16429.1 , 2 and 3. Each LAIF account is restricted to a maximum investable limit of -$,2 $30 million. In addition, LAIF will provide quarterly market value information to the City of La Quinta Investment Policy. On an annual basis the City Treasurer will submit the Investment Pool Questionnaire to LAIF. Also, prior to opening any new Investment Pool account, which would require City Council approval, the City Treasurer will require the completion of the Investment Pool Questionnaire. The City does not allow does not have an investments with any other Investment Pool - County Pools or Third Party Pools. 14 XI X41 SAFEKEEPING AND CUSTODY All security transactions of the City of La Quinta Investment Policy shall be conducted on a delivery - versus - payment (DVP) basis. Securities will be held by a third party custodian designated by the City Treasurer and evidenced by safekeeping receipts. Deposits and withdrawals of money market mutual funds and LAIF shall be made directly to the entity and not to an investment advisor, broker or dealer. Money market mutual funds and LAIF shall also operate on a DVP basis to be considered for investment. XIIXfH-INTEREST EARNING DISTRIBUTION POLICY Interest earnings is generated from pooled investments and specific investments. 1. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, La Quinta Redevelopment Agency and La Quinta Financing Authority and allocate interest earnings, in the following order, as follows: A. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. B. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. C. Payment to each fund of an amount based on the average computerized daily cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. XIII X-V INTERNAL CONTROLS AND INDEPENDENT AUDITOR 15 '' �� The City Treasurer shall establish a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; and, ► Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: a. Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. b. Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. C. Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. d. Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. e. Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. f. Written confirmation or telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications and approved by the appropriate person. Written 16 a -. communications may be via fax if on letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow-up. g. Development of a wire transfer agreement with the City's bank and third party custodian. This agreement should outline the various controls„ security provisions, and delineate responsibilities of each party making and receiving wire transfers. in a t*on to The System of Internal Controls developed by the City, the e,,=r84 Contro's sha" be reviewed annually by the independent audit shall be reviewed annually by the independent auditor in connection with the annual audit of the City of La Quinta's Financial _Statements. The independent auditor's management letter comments pertaining to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. TES response will also be directed to the 6ity's Investi-nent Advisory Board for th.,i, U�U�l I, The management letter comments pertaining to cash and investment; activities and the City Treasurer's response shall be provided to the City's Investment Advisory Board for their consideration. Following the completion of each annual audit, the independent auditor shallmeetwith the Investment Advisory Board and discuss the auditing procedures performedand the review of internal controls for cash and investment activities. XIVX-V4 BENCHMARK The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles commensurate with the investment risk constraints and the cash flow needs of the City. Return on investment is of least importance compared to safety and liquidity objectives. The City of La Quinta Investment Policy will use the six month U.S. Treasury Bill as a benchmark when measuring the performance of the investment portfolio. XVXV41 REPORTING STANDARDS SB564 section 3 requires a quarterly report to the Legislative Body of Investment activities. The City of La Quinta Investment Policy has elected to report the investment activities to the City Council on a monthly basis through the Treasurers Report. The City Treasurer shall submit a monthly Treasurers Report to the City Council and the Investment Advisory Board that includes all investments under the authority of the Treasurer. 17 '� The Treasurers Report shall consist of a narrative of significant changes in cash balances and the following: ► Changes in investments from the previous month; ► A certification statement from the City Treasurer; ► Purchases and sales of investments; ► Cost to market value comparisons of all investments by authorized investment category, except for LAIF which will be provided quarterly; ► Comparison of actual holdings to Investment Policy maximums; ► Twenty four (24) months history of cash and investments for trend analysis; ► Balance Sheet. XVIt INVESTMENT OF BOND PROCEEDS The City's Investment Policy shall govern bond proceeds and bond reserve fund investments. California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions which shall be structured in accordance with the City's Investment Policy. Arbitrage Requirement The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. This arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. XVIIX4X- INVESTMENT ADVISORY BOARD - CITY OF LA QUINTA The Investment Advisory Board (IAB) consists of seven members of the community that have been appointed by and report to the City Council. The IAB usually meets on a monthly basis, but at least quarterly to 1) review account statements and verifications to ensure accurate reporting as they relate to an investment activity, 2) monitor compliance with existing Investment Policy and Procedures, and 3) review and make recommendations concerning Investment Policy and procedures, investment contracts and investment consultants. The appendices include City of La Quinta Ordinance 2.70 entitled Investment Advisory Board Provisions. XVIIHHE INVESTMENT POLICY ADOPTION On an annual basis, the Investment policies will be initially reviewed by the Investment Advisory Board and the City Treasurer. The Investment Advisory Board will forward the Investment policies, with any revisions, to the City Manager and City Attorney for their review and comment. A joint meeting will be held with the Investment Advisory Board, City Manager, City Attorney, and City Treasurer to review the Investment policies and comments, prior to submission to the City Council for their consideration. The Investment Policies shall be adopted by resolution of the City of La Quinta City Council on an annual basis. The Investment Policies will be adopted before the end of June of each year. 19 I 2S ` 8E O cj a E c U U dJ ¢ c O 0 o mtwn c m h Q o 0 ¢Q m c gC m E m o m o o v ov '6 m � > � T1itt .S y p0 c.� %� y N> y " m 5mm cw E O= c$` C 00 g m ¢ v V � N CL 0 m 2 t C M � 0 �2 c E o 00'-LrL i-o- 0 o a. o S al a al o. 0 a a a m= 8 8 .4 2 3 � o o og 4 0 o o o f c a a o a a a n a o '2 aN ¢ 3 02 LL 8 ° om% 00 t m m m y S 0 a m'm E g Eom S8 0 m C �J m � c o p 0 $ E w c o E Q o b C m 4 i m U ELLFZ%a xN N 'o m g yy m 8= mI ml m v N C. �LL �° �. D it $, zI �z r O° m C C m O mmU� u ILL m C �2g �I + Uoicm�$iom a, E Ico E N m-' CO L) m �§ m M. m E 0 E N of m �I m oo= € E— m10 ° € E E �5N m 'S m > ro o N ° E$ Ezx�LL —x E ¢ ° ICI m Imo, ml > m m m m m m m `mmm�D`m o v � m E g m m C m IFI Ifq (-�`m °E° CO 0LLLLLLLL LLLL m C � CmC O m m > F U U N PI 7 E a i h c fD a CL m (7 N v 20 z LU O W 0 z 4 i 5 E a -Z $ o a $ � m E g $ - n E o$ m + c $ t A. E Q$ �t S wrg m _ i m E T m�'o .i mN $ m c E m $'n o $ .9 o N Evvq cN j w OL N� Q E4 m E n " Tm Lo U @ $� E mg o�T > oC U hY m mnL�O 5� O vi �� m a$ c > 't L 0 p G mgS L m" Q.s 3-C ag m .cn; AZ m n$ ^ m m C Ls.4 C .2 nw y a o EE,� SggC +5y W8 0 �� c E8 �amm $ 8 a m 1 8 E� >>3� YL UO O m C� ...� EL O'n L� �> 0 �vc j m ' m m gmn5 s rmo;i� 10E nm Ly�o .4EN CL E aJ �5 � ¢ GY2 � N m Y N D r a Em 8 LL Chapter 2.70 INVESTMENT ADVISORY BOARD PROVISIONS Sections: 2.70.010 General Rules Regarding Appointment and Terms. 2.70.620 Board meetings and compensation. 2.70.030 Board functions. 2.70.010 General rules regarding appointment and terms. A. Except as set out below, see Chapter 2.06 for General Provisions. B. The Investment Advisory Board (the "board") is a standing board composed of seven (7) members from the public that are appointed by city council. La Quinta residency is preferred, but not a requirement for board members. Recruitment for members may be advertised outside of the city" C. Background in the investment field and/or related experience is preferred. Background information will be required and potential candidates must agree to a background check and verification. D. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have_a bearing on the appropriateness of that member's service on the board. Such matters may include, but are not limited to, changes in employment, changes in residence, or changes in clients. .. 2.70.020 Board meetings and compensation. Board rnen-tbers wo" be re2rnbursed for meeting and related expenses at an arnotint of fifty dollars Initially, the Board should meet once a month, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board members and meetings may be called for on an as needed basis. 2.70.030 Board functions. A. The following are functions of the Board that are to be addressed at each meeting: (1) review account statements and verifications to ensure accurate reporting as they relate to an investment activity; (2-ii) monitor compliance with existing Investment Policy and procedures; and (3rtti) review and make recommendations concerning Investment Policy and procedures, investment contracts, and investment consultants. B. The Board will report to City Council after each meeting either in person or through correspondence at a regular City Council meeting. 21 Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS Sections: 3.08.010 Investment of city moneys and deposit of securities. 3.08.020 Authorized investments. 3.08.030 Sales of securities. 3.08.040 City bonds. 3.08.050 Reports. 3.08.060 Deposits of securities. 3.08.070 Trust fund administration. 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by, Sections 53607 and 53608 of the Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer. (Ord. 2 § 1 (part), 1982) 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under any provision of state law relating to the investing of general city funds, including but not limited to Sections 53601 and 53635 of the Government Code, as said sections now read or may hereafter be amended, from moneys in his custody which are not required for the immediate necessities of the city and as he may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 2 § 1 (part), 1982) 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord. 2 § I (part), 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be canceled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 22 ' '' 3.08.050 Reports. The city treasurer shall make a monthly report to the city council of all investments made pursuant to the authority delegated in this chapter. (Ord. 2 § 1 (part), 1 982) 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the terms of any state law, including but not limited to Section 53608 of the Government Code as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 2 § 1 (part), 1982 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 26524 of the Government code and any other applicable provisions of law. (Ord. 2 § 1 (part), 1982) 23 �� ,� LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services - Wells Fargo Bank, Government Services, Ontario, California 2. Custodian Services - Bank of New York, Los Angeles, California 3. Deferred Compensation - International City/County Management Association Retirement Corporation 4. Broker/Dealer Services - Merrill Lynch, Indian Wells, CA Morgan Stanley Dean Witter, Newport Bch,, -CA San Francisco, California Salomon Smith Barney, Newport Beach, CA 5. Government Pool - State of California Local Agency Investment Fund City of La Quinta Account La Quinta Redevelopment Agency 6. Bond Trustees - 1991 City Hall Revenue Bonds - US Bank 1991 RDA Project Area 1 - US Bank 1992 RDA Project Area 2 - US Bank 1994 RDA Project Area 1 - US Bank 1995 RDA Project Area 1 & 2 - US Bank Assessment Districts - US Bank No Changes to this listing may be made without City Council approval. 24 BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1 . Name of Firm: 2. Address: 3. Telephone: ( ) ( ) 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: ( ) 5� Manager/Partner-in-charge (attach resume): Name: Title: Telephone: 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: ( ) ( ) 7. Which of the above personnel have read the City's Investment Policy? 8. Which instruments are offered regularly by your local office? (Must equal 100%) % U.S. Treasuries % Repos % BA's % Reverse Repos Commercial Paper % CMO's % CD's % Derivatives % Mutual Funds % Stocks/Equities % Agencies (specify): % Other (specify): 25 , 9. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone Client Since Entity Contact Telephone Client Since 10. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 1 1 . Has your firm or your local office ever been subject to a regulatory or state/ federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain. 12. Has a client ever claimed in writing that you were responsible for an investment loss? Yes No If yes, please provide action taken Has a client ever claimed in writing that your firm was responsible for an investment loss? Yes No If yes, please provide action taken 26 Do .you have any current, or pending complaints that are unreported to the NASD? Yes No If yes, please provide action taken Does your firm have any current, or pending complaints that are unreported to the NASD? Yes No If yes, please provide action taken 13. Explain your clearing and safekeeping procedures, custody and delivery process. Who audits these fiduciary responsibilities? Latest Audit Report Date 14. How many and what percentage of your transactions failed. Last month? % $ Last year? % $ 15. Describe the method your firm would use to establish capital trading limits for the City of La Quinta. M. Is your firm a member in the S.I.P.C. insurance program. Yes If yes, explain primary and excess coverage and carriers. 17. What portfolio information, if any, do you require from your clients? M 18. What reports and transaction confirmations or any other research publications will the City receive? 27 19. Does your firm offer investment training to your clients? Yes No 20. Does your firm have professional liability insurance. Yes No If yes, please provide the insurance carrier, limits and expiration date. 21. Please list your NASD Registration Number 22. Do you have any relatives who work at the City of La Quinta? Yes No If yes, Name and Department 23. Do you maintain an office in California. Yes No 24. Do you maintain an office in La Quinta or Riverside County? Yes No 25. Please enclose the following: • Latest audited financial statements. • Samples of reports, transaction confirmations and any other research/publications the City will receive. • Samples of research reports and/or publications that your firm regularly provides to clients. • Complete schedule of fees and charges for various transactions. 'CERTIFICATION' I hereby certify that I have personally read the Statement of Investment Policy of the City of La Quinta, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of La Quinta. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable risks associated with financial transactions conducted with our firm. By signing this document the City of La Quinta is authorized to conduct any and all background checks. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Broker Representative Date Title Sales Manager and/or Managing Partner* Date Title 1r) AN 1 :9 INVESTMENT POOL QUESTIONNAIRE Note: This Investment Pool Questionnaire was developed by the Government Finance Officers Association (GFOA). Prior to entering a pool, the following questions and issues should be considered. SECURITIES Government pools may invest in a broader range of securities than your entity invests in. It is important that you are aware of, and are comfortable with, the securities the pool buys. 1 . Does the pool provide a written statement of Investment Policy and objectives? 2. Does the statement contain: a. A description of eligible investment instruments? b. The credit standards for investments? c. The allowable maturity range of investments? d. The maximum allowable dollar weighted average portfolio maturity? e. The limits of portfolio concentration permitted for each type of security? f. The policy on reverse repurchase agreements, options, short sales and futures? 3. Are changes in the policies communicated to the pool participants? 4. Does the pool contain only the types of securities that are permitted by your Investment Policy? INTEREST Interest is not reported in a standard format, so it is important that you know how interest is quoted, calculated and distributed so that you can make comparisons with other investment alternatives. Interest Calculations 1. Does the pool disclose the following about yield calculations: a. The methodology used to calculate interest? (Simple maturity, yield to maturity, etc.) b. The frequency of interest payments? c. How interest is paid? (Credited to principal at the end of the month, each quarter; mailed?) d. How are gains/losses reported? Factored monthly or only when realized? 29 REPORTING 1 . Is the yield reported to participants of the pool monthly? (If not, how often?) 2. Are expenses of the pool deducted before quoting the yield? 3. Is the yield generally in line with the market yields for securities in which you usually invest? 4. How often does the pool report, and does that report include the market value of securities? SECURITY The following questions are designed to help you safeguard your funds from loss of principal and loss of market value. 1 . Does the pool disclose safekeeping practices? 2. Is the pool subject to audit by an independent auditor? 3. Is a copy of the audit report available to participants? 4. Who makes the portfolio decisions? 5. How does the manager monitor the credit risk of the securities in the pool? 6. Is the pool monitored by someone on the board of a separate neutral party external to the investment function to ensure compliance with written policies? 7. Does the pool have specific policies with regards to the various investment vehicles? a. What are the different investment alternatives? b. What are the policies for each type of investment? 8. Does the pool mark the portfolio to its market value? 9. Does the pool disclose the following about how portfolio securities are valued a. The frequency with which the portfolio securities are valued? b. The method used to value the portfolio (cost„ current value, or some other method)? 30 OPERA TONS The answers to these questions will help you determine whether this pool meets your operational requirements: 1 . Does the pool limit eligible participants? 2. What entities are permitted to invest in the pool? 3. Does the pool allow multiple accounts and sub -accounts? 4. Is there a minimum or maximum account size? 5. Does the pool limit the number of transactions each month? What is the number of transactions permitted each month? 6. Is there a limit on transaction amounts for withdrawals and deposits? a. What is the minimum and maximum withdrawal amount permitted? b. What is the minimum and maximum deposit amount permitted? 7. How much notice is required for withdrawals/deposits? 8. What is the cutoff time for deposits and withdrawals? 9. Can withdrawals be denied? 10� Are the funds 100% withdrawable at anytime? 1 1 . What are the procedures for making deposits and withdrawals? a. What is the paperwork required, if any? b. What is the wiring process? 12. Can an account remain open with a zero balance? 13. Are confirmations sent following each transaction? STA TEMENTS It is important for you and the agency's trustee (when applicable), to receive statements monthly so the pool's records of your activity and holding are reconciled by you and your trustee. a 1. Are statements for each account sent to participants? a. What are the fees? b. How often are they passed? c. How are they paid? d. Are there additional fees for wiring funds (what is the fee)? 2. Are expenses deducted before quoting the yield? QUESTIONS TO CONSIDER FOR BOND PROCEEDS It is important to know (1) whether the pool accepts bond proceeds and (2) whether the pool qualifies with the U.S. Department of the Treasury as an acceptable commingled fund for arbitrage purposes. 1. Does the pool accept bond proceeds subject to arbitrage rebate? 2. Does the pool provide accounting and investment records suitable for proceeds of bond issuance subject to arbitrage rebate? 3. Will the yield calculation reported by the pool be acceptable to the IRS or will it have to be recalculated? 4. Will the pool accept transaction instructions from a trustee? 5. Are you allowed to have separate accounts for each bond issue so that you do not commingle the interest earnings of funds subject to rebate with funds not subject to regulations? 32 �, �, ,*� SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Responsibilities Develop formal Investment Policy City Treasurer Recommend modifications to Investment Policy Investment Advisory Board Review formal Investment Policy and recommend City Manager and City Council action City Attorney Adopt formal Investment Policy City Council Review Financial Institutions & Select Investments City Treasurer Approve investments City Manager or Assistant City Manager Execute investment transactions City Treasurer Confirm wires, if applicable City Manager or Accounting Manager Record investment transactions in City's accounting records Accounting Manager Investment verification - match broker confirmation to City investment records Account Technician Reconcile investment records - to accounting records and bank statements - to Treasurers Report of investments Account Technician Security of investments at City Vault Security of investments Outside City Third Party Custodian Review internal control procedures External Auditor 33 a s `y h. GLOSSARY (Adopted from the Municipal Code) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by_a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.Short-term enable SSestvobtain -funds toi i a drafts drawn on a bank by an exporter or . . )rter to obtain funds to pay for specifi merchandise. By its acceptance, the bank, - - - - - -- -- - -- -- - -- F. - -- - - -- - BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposits with a, specific maturity evidenced by a certificate. Large -denomination CD's are typically= negotiable. of a bank COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan, Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: S h o r t- t e r m unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. 34 M.. V DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. 35 FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. The following is a listing. +—FNMAs (Federal National Mortgage Association) - Used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued in various maturities and in minimum denominations of $10,000. Principal and Interest is paid monthly. 2. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage - lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi-annual coupons. Interest is calculated on a 360- day, 30-day month basis. 3. FLBs (Federal Land Bank Bonds) - Long- term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to El 4 0 ten years. The minimum denomination is $1 ,000. They carry semi-annual coupons. Interest is calculated on a 360- day, 30 day month basis. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six- month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. FICBs (Federal Intermediate Credit bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine - month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and Interest is paid monthly. Other federal agency issues are Small Business Administration notes (SBAs), Government National Mortgage Association notes (GNMAs), Tennessee Valley Authority notes (TVAs), and Student Loan Association notes (SALLIE- 3 MAEs). FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open -market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: the central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "passthroughs" is often used to describe Ginnie Maes. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $ 5,000, in multiples of $1,000 above that, with a maximum balance of $30,000,000 for any agency. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one -quarter of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for 37 investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the vent of default by the seller - borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable MONEY MARKET: The market in which short- term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity an depositions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) - registered securities broker -dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which hassegregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A repurchase agreement is a short-term investment transaction. Banks buy temporarily idle funds from a customer by selling U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically for one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal funds and the maturity of the repo. Some banks will execute repurchase agreements for a minimum of $100,000 to $500,000, but most banks have a minimum of $1,000,000. REVERSE REPURCHASE AGREEMENTS (RP or Repo) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank reserves. A reverse repurchase agreement is the opposite of a repurchase agreement. The eity loans a security to a bank On exchange for cash. The City agrees to pay off the loan with on a future date.— SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMAS, SLMA, etc.) And Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative -based returns) into their debt structure, Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the Shape of the yield curve SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. Issued weekly with maturity dates up to one year. They are issued and traded on a doscount bas's with TREASURY BONDS: Long-term coupon - bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon - bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker - dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and 39 commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par of plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. k `� 0.. 'L[ REPORT/INFORMATIONAL ITEM: 4 0 COMMUNITY SERVICES COMMISSION MINUTES Special Meeting April 21, 1999 CALL TO ORDER A special meeting of the Community Services Commission was called to order at 7:10 p.m. in the La Quinta Senior Center Multi -Purpose Room. Chairperson St. Johns presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Olga Betancourt Commissioner Mike Davis Commissioner Kathryn Pedersen -Nadler (Vice Chairperson) Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) Commissioner Kay Wolff MEMBERS ABSENT: Commissioner Gilbert Lopez STAFF PRESENT: Dodie Horvitz, Community Services Director II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA IV. STUDY SESSION: YOUTH WORKSHOP Chairperson St. Johns introduced the President of La Quinta High School Interact Club, Janki Lalani, and Vice President Radha Tilva, Coachella Valley High School Save the World Club Representatives Crystal Gonzalez and Enrique Alvarado. The students gave an overview of what the workshop was designed to accomplish. At 7:20, Chairperson St. Johns directed the participants to divide into groups of 7 or 8 people and discuss the issues related to teens. The groups were encouraged to include a diverse representation of the participants at the workshop. Chairperson St. Johns requested that the discussion groups wrap up their discussions at 8:00 p.m. and then introduced Peter and Linda Biehl. A birthday cake was presented to Mrs. Biehl as it was her birthday on this date. At 8:25 p.m. a representative of each group was invited to address the participants to give a brief overview of the topics that were discussed in their groups. G:AMyData\CRISTAL\CSC\MIN4-21.wpd A list of items were presented to the group as each representative gave their overview. Items listed include: ♦ Recreation Center ♦ Parks/Restrooms ♦ Movie Theatre with Multi -Uses ♦ Homecoming Parade down Eisenhower ♦ Student Discount Card to valley businesses ♦ Teen Center ♦ Pool Tables ♦ Table Tennis ♦ Hang out location ♦ Additional sports fffered ♦ Big Library with Computers with Internet ♦ Skate Park ♦ Bowling Alley ♦ Transportation: the Coachella Valley Recreation and Park District offered a 19 passenger van to transport the students from locations underserved by SunBus to recreation facilities and services ♦ Pool Parties ♦ Blow Sand problem remedied ♦ Different Agencies offering programs for total community involvement ♦ Teen Room: Boys and Girls Club is in the process of developing a Teen Room for activities as well as a Teen hangout ♦ Teen Dance: Boys and Girls Club will offer Friday Night Dances with Radio Station 92.7 (Comment was made that the Boys and Girls Club is too expensive for most students, Victor Brown of the Boys and Girls Club stated that there are scholarships available to anyone that asks for one)• (Comment was made that the Boys and Girls Club is too close to the middle and elementary schools for the teens to have a place to call their own). ♦ Indoor activities during the summer months ♦ More Intermural Sports ♦ Building more facilities is expensive, should use existing facilities such as the Senior Center during non -senior program hours. ♦ Dance Club ♦ Peer Assistance Programs (Comment was made that new students have a hard time assimilating into small community)• ♦ There are many alternatives to current activities ♦ Schools should be open after school for use and as a hangout with food available for purchase and transportation available after the events ♦ Big Community Events -especially in the evenings ♦ Skate Park in the Cove - perhaps Fritz Burns Park ♦ Participants to earn money toward construction ♦ Contact other Cities that have parks to learn from their experiences ♦ Use volunteers to construct ♦ Have a private venture run the park ♦ Sell an annual pass for $60.00 or a daily pass for $4.00 ♦ Work with Sunline Transit to improve bus shelters on Dune Palms to include shade ♦ Add more security to schools G:\MyData\CRISTAL\CSC\MIN4-21.wpd UU�_ ♦ Encourage respect and courtesy toward each other at school and accept the diversity of the area ♦ Animal Park ♦ Equestrian/Hiking Trails ♦ Equipment rentals ♦ Public Golf Course A presentation was given by the Save the World Club that they would like to offer this type of forum to the Coachella Valley community. V. ADJOURNMENT It was moved by Commissioners Betancourt/Rebich to adjourn the meeting. Unanimous. Meeting adjourned at 9:14 p.m. NEXT MEETING DATE, TIME AND TOPIC May 13, 1999 7:00 PM La Quinta Civic Center Study Session Room • Community Picnic • Youth Workshop • Skateboard Park Submitted by: Crista Spidell, Cssion Secretary 6.i G:\MyData\C RISTAL\CSC\MIN4-21.wpd l tl' tiJ REPORT/INFORMATIONAL ITEM: c&ht 4 stP " COMMUNITY SERVICES COMMISSION MINUTES April 12, 1999 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:02 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. Commissioner Lopez led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Olga Betancourt Commissioner Mike Davis (Arrived at 7:12 PM) Commissioner Gilbert Lopez Commissioner Kathryn Pedersen -Nadler (Vice Chairperson) Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) Commissioner Kay Wolff STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Kunsman, Recreation Supervisor II. PUBLIC COMMENT Enrique Alvarado, Crystal Gonzalez and Peter Biehl spoke on "Save the World Club" at Coachella Valley High School. Peter and Linda Biehl were invited to speak to the Commission regarding their humanitarian work in South Africa. Mr. Biehl said in South Africa they are trying to migrate their community ideals to ours. Capetown, South Africa has been dealing with issues such as recreation, child care, and crime prevention. The life expectancy is 62.5 and in 20 years it is expected to decrease to 40 years because AIDS, diseases, alcohol, drugs, and violence are taking their toll. The Biehl's also spoke about their daughter, Amy, who was killed in South Africa. The Biehls started doing research. They had been invited to South Africa to help. Linda Biehl says "Why South Africa"? They used skills to become "activists with a little bit of money". They get many financial requests. They work with a budget of $500,000 from the Amy Biehl Foundation, and wanted to use it wisely, and no one was working with troubled youth. They did programs to reach the community and requested representatives for each area like after school programs. They goal was to create functional, young people who come from dysfunctional families. The Biehls distributed a narrative report entitled "Weaving a Barrier Against Violence" to the Commission. A copy is on file. G:\MyData\CRISTAL\CSC\MIN4-12.wpd III. CONFIRMATION OF AGENDA It was moved by Commissioners Rebich/Pedersen-Nadler to change the agenda if needed. Unanimous. IV. CONSENT CALENDAR A. Approval of Minutes for March 8, 1999 It was moved by Commissioners Wolff/St. Johns to approve the Minutes as submitted. Unanimous. B. Monthly Department Report for March 1999 It was moved by Commissioners Rebich/Pedersen-Nadler to approve the Monthly Department Report as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Susan Shepardson, Childcare Coordinator, Riverside County Ms. Shepardson is Childcare Coordinator for the Riverside County Department of Public Social Services. Ms. Shepardson covers child care in Riverside County and works with others doing recruitment and retention for care givers. There are not enough child care providers in the areas of care, and they need help to keep the existing licensed child care providers. B. Community Picnic Marni Kunsman, Recreation Supervisor, gave an overview of the picnic which included donations received and entertainment that has been confirmed. Ms. Kunsman then divided up the phone list for Commissioner to make calls. Once the businesses have confirmed their attendance, Marni will contact them with additional information. The Commissioners were asked to complete their calls by April 26. Commissioner Pedersen -Nadler will donate funds to have 2 x 6 foot banners made for the Community Picnic. It was moved by Commissioners Rebich/Lopez to support the ongoing progress of the Community Picnic. Unanimous. C. Youth Workshop Ms. Horvitz asked direction from the Commission for room setup for the Youth Workshop which will be held April 21, 1999 from 7:00-9:00 p.m. at the La Quinta Senior Center. Staff will be prepared with name badges, easel and paper, pens and pencils, sign in sheet, and refreshments. An agenda will be prepared and distributed for the special meeting. The Commission discussed the confirmation list. Chairperson St. Johns said that Council Member Henderson requested that the date be prepared as far in advance as possible. G:AMyData\CRISTAL\CSC\MIN4-I2.wpd4 �� It was moved by Commissioners Rebich/Davis to move forward with the plans for the Youth Workshop. Unanimous. D. Skateboard Park Commissioner Wolff gave an overview of the Joint Study Session meeting with City Council regarding the issue of a skateboard park in La Quinta. Commissioner Wolff stated that funds are an issue, and that Community donations are part of the considerations. The Youth Workshop will be a part of a needs assessment, and participants will be surveyed at the Community Picnic. Commissioner Wolff will prepare the survey for the picnic. Commissioner Pedersen -Nadler will find out the ages of the kids interested in skate parks. Commissioner St. Johns will explore ideas of the Building Industry Association for support and credit for students to learn a trade. It was moved by Commissioners Wolff/Davis to pursue a skate board park needs assessment. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Letter to Mr. & Mrs. Peter Biehl B. Year 2000 Project Status Report The above items were received and filed. VIII. COMMISSIONER ITEMS - None IX. ADJOURNMENT It was moved by Commissioners Rebich/Lopez to adjourn the meeting. Unanimous. Meeting adjourned at 9:45 p.m.. NEXT MEETING DATE, TIME AND TOPIC May 10, 1999 7:00 PM La Quinta Civic Center Study Session Room Submitted by: Cristal Spidell, Commission Secretary, G:\MyData\CRISTAL\CSC\MIN4-12.wpd U REPORT/INFORMATIONAL ITEM: C CULTURAL ARTS COMMISSION MINUTES April 8, 1999 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner Welch led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Susan Benay Commissioner Charrie Chappie Commissioner Kathryn Hull (Chairperson) Commissioner Elaine Reynolds (Arrived at 7:04 PM) Commissioner Rosita Shamis (Vice Chairperson) Commissioner Patrick Welch STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary II. PUBLIC COMMENT Tom McGraw is a ceramic the artist that makes mosaics and murals and is interested in restoring the original obelisks for the city. III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of March 11, 1999 B. Approval of Minutes of Special Meeting on March 26, 1999 C. Financial Report It was moved by Commissioners Welch/Benay to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS Commissioner Reynolds arrived at this time (7:04 PM). A. Art Site Location Ms. Horvitz informed the Commission that the placement of art work at Adams Park was tabled by the City Council on April 6, 1999. It is the City Council's desire to have the Commission focus on art at the Civic Center Campus site. Ms. Horvitz also told the Commission that the site has recently been referred to as the "Gardens of La Quinta", however this is just a conceptual planning name, and is not the official name of the project. 4- G:\MyData\CRISTAL\Cac\CACMIN4-8.wpd . Ms. Horvitz reminded the Commission that they could be reviewing proposed artwork soon due to the development of the Women's Center, the auto dealership, a hotel, a grocery store, and other projects. The Commission discussed wanting to be involved in the projects from the start. Ms. Horvitz said that all the Commissioners are able to attend the Board, Commission and City Council meetings at any time because they are public meetings. Chairperson Hull suggested appointing Commissioners to attend the various meetings and report back to the Commission. It was moved by Commissioners Welch/Reynolds to take direction from the City Council and focus on the Civic Center Campus project. Unanimous. B. Work Plan The Commission reviewed and made minor changes to the Work Plan. They also discussed how to scale down the number of projects they are working on to focus on a few as directed by the City Council. Commissioner Benay will check into getting the Cultural Arts Commission on Channel 10 and report back to the Commission. It was moved by Commissioners Benay/Reynolds to accept the changes to the Work Plan as discussed. Unanimous. C. Meet the La Quinta Artist The Commission discussed a variety of musical artists for the next Meet the La Quinta Artist. It was moved by Commissioner Welch/Reynolds to select Steve Berliner. Unanimous. Commissioner Benay will contact Mr. Berliner for his photo and highlights. Commissioner Benay will give this information to staff so that it will be published in the La Quinta Post and the La Quinta Chamber of Commerce Newsletter. D. CALAA Conference - San Diego The Commission discussed who was available to attend the CALAA Conference in San Diego on April 30 - May 2, 1999. It was moved by Commissioners Reynolds/Shamis to send Commissioner Benay to the conference. Unanimous. E. Community Picnic At the last Commission meeting it was discussed and agreed that the Cultural Arts Commission would not participate in the Community Picnic. Ms. Horvitz told the Commission that during the Joint City Council meeting, the City Council suggested having a City booth and each department and commission would participate and have handouts. It was suggested to put together a flyer on art site locations, and the Commission will give away chip clips which were previously purchased by the Art in Public Places Commission. It was moved by Commissioners Welch/Benay to send one Commissioner to staff the booth at the Community Picnic from 10-1:00 p.m. on May 15, 1999. Unanimous. 0 f, G:\MyData\CRISTAL\Cac\CACMIN4-8.wpd VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Letter to Mayor Pena - Seven Member Commission B. Artwalks Concepts - Rio De Janiero C. California State Fair News Release D. Letter Jill Prater - Student Art Wall E. Letter from Steve Berliner F. Response letter to Steve Berliner The above items were received and filed. VIII. COMMISSIONER ITEMS Chairperson Hull shared a letter from the Community Services Commission regarding the Youth Workshop on Wednesday, April 21 from 7:00-9:00 p.m. Commissioner Reynolds and Commissioner Shamis are planning on attending. Chairperson Hull is planning on attending, but will be late. Commissioner Welch asked for an update on La Quinta on Stage and the art project that was proposed for the Bear Creek Channel Bike Path. Ms. Horvitz reported that La Quinta on Stage will not be performing in May 1999. The committee hired and lost two creative teams, and is currently looking for a third one. Ms. Horvitz also said that the Bear Creek Channel Bike Path is a project of the La Quinta Arts Foundation and they have not reported any new developments on the project at this time. Commissioner Benay thanked those that worked on the Art Selection Committee during the Arts Festival. Ms. Horvitz reported that the new art piece will be located at the south entrance to City Hall. Commissioners Welch/Benay reported a Creative Workshop will be held at the Three Angels Inn. Commissioner Shamis reported that the City Council approved matching funds for the McCallum Institute. A meeting will be held April 12 which will include all those involved with the program. Commissioner Shamis thanked the Commission for their support and will report back with any progress. Commissioner Reynolds announced an Art's Association show at T-Bo's Restaurant on April 17 & 18, 1999 from 10:00-3:00 p.m. Chairperson Hull distributed the tentative Coachella Valley Cultural Conference agenda, and will send a letter to the City Council inviting them to attend. Chairperson Hull will be attending the conference and will suggest that Palm Springs host the next one, and if they are unable to host it, she will suggest the La Quinta Cultural Arts Commission. Commissioner Reynolds asked that copies of the Property Owners in the Village District letter be distributed to the Commission. Staff will send copies. Commissioner Reynolds and Commissioner Shamis asked staff to mail them a copy of the Temporary Art Contract. Staff will send copies. IX. ADJOURNMENT It was moved by Commissioner Welch/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:50 p.m.. G:\MyData\CRISTAL\Cac\CACMIN4-8.wpd VU NEXT MEETING INFORMATION May 13, 1999 7:00 PM La Quinta Civic Center Study Session Room • Weidenhammer Art at City Hall - Shamis • Coachella Valley Cultural Conference • Reflections of City Council Meeting by Chairperson Hull Submitted by: Cristal Spidell, Commis ion Secretary A J G:\MyData\CRISTAL\Cac\CACMIN4-8.wpd 0 0 3 REPORT/INFORMATIONAL ITEM: E MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 7, 1999 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:08 a.m. by Planning Manager Christine di Iorio who led the flag salute. B. Committee Members present: Bill Bobbitt and Dennis Cunningham. C. Staff present: Planning Manager Christine di Iorio, Principal Planner Stan Sawa, Associate Planners Leslie Mouriquand and Greg Trousdell, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di Iorio asked if there were any changes to the Minutes of March 3, 1999. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the minutes as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 99-619, Amendment 91; a request of RJT Homes, LLC, for approval of architectural plans for two new prototype residences to be constructed in Phase III and IV of Tract 25387 in La Quinta Fairways. Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked staff to identify which lots are in question. Staff indicated the lots on the map. Committee Member Cunningham asked which roof ridge line staff was requesting the applicant modify. Staff indicated the rear roof line. Committee Member Cunningham C:AMy Documents\WPDOCS\AL,RC4-7-99.wpd Architectural & Landscape Review Committee April 7, 1999 stated that from the street, this lack of detail has been a concern of the ALRC. Mr. Chad Myer, Project Manager for RJT, stated they had met with staff and are trying to accommodate staff s recommendations. The new plans were designed with the living space in the front to account for their location on the perimeter of the tract and will be priced less. They have made some revisions, but will continue to work with staff to complete the look desired for homes backing up to Park Avenue and Calle Tampico. 3. Committee Member Cunningham suggested a false dormer with a roof ventilation system. Mr. Myer stated they would add something to the rear elevation. Committee Member Cunningham stated the City does not want a sea of red roofs, therefore, staff is looking to change roof elevations. They do not want to redesign the house, but give developers the "feel" of what is wanted. 4. Mr. Matt Evans, General Manager, RJT Homes, stated they wanted to work with the City and they would make the changes as requested. Committee Member Cunningham stated it was not the City's intent to add a financial burden to the developer, but rather create variation and provide suggestions. 5. Mr. Myer stated he would work with staff to redesign the ridge line. He further clarified that Lot 20 would be landscaped with a groundcover for dust control. 6. Committee Member Bobbitt stated that dust control is an issue. Most of the homeowner associations do not have ordinances or any type of enforcement to control the dust. At PGA West they have provided their own dust control because landowners would not work with them. It is an issue he would like to see addressed by the City. 7. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 99-008 recommending to the Planning Commission approval of Site Development Permit 99-619, Amendment 41, subject to conditions as submitted. Unanimously approved. B. Site Development Permit 99-648; a request of Century -Crowell Communities for approval of architectural plans for three prototype residences to be constructed in Tract 27519 approximately 100 feet south of Desert Stream Drive and on the West side of Dune Palms Road in Aliso Del Rey. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. C\My Documents\WPDOCS\ALRC4-7-99.wpd 2 Architectural & Landscape Review Committee April 7, 1999 3. Mr. Ed Knight, Century -Crowell Communities, project director, stated he concurred with staff, s recommendations. 4. Committee Member Cunningham asked if the colors presented were the intended colors for the project. Mr. Knight stated they were. Committee Member Cunningham stated it was important to work with the colors to create as much variation as possible to break up the "sameness". He went on to explain the City was looking to have additional detail on the side and rear elevations as noted in the previous project they had just reviewed. He asked if the chimney cap design would be changed. Discussion followed as to variations that had been made on the plans. Mr. Knight stated they would work with staff to make the changes as requested. 5. Committee Member Bobbitt asked what the rear setbacks were. Staff stated they were 20 feet and would not interfere with the changes requested. 6. Committee Member Bobbitt asked about the Eucalyptus trees and whether or not they would be maintained by a HOA. Mr. Knight stated an easement would be created for the HOA them to maintain them. Committee Member Bobbitt asked if the trees spilled over into the retention basin which is maintained by the City. If the block wall is built behind the houses and the trees are on either side, then the City will be responsible for part of the trees. Mr. Knight stated the wall is already existing and the trees are all on the one side. The trees will be cleaned up and maintained by the HOA. 7. Committee Member Bobbitt asked about errant golf balls from the adjoining Golf School and potential complaints by the homeowners, as it is inevitable that someone will hit a ball that breaks a window. Has the La Quinta Golf School been required to add screening? Mr. Knight stated the cost is extensive and they are working with the Golf School to reach a solution. The provision for protection is there, but they have not been resolved to date. Committee Member Bobbitt suggested a secondary fence be installed closer in to the golfers. 8. Associate Planner Greg Trousdell asked if the Golf School was agreeable to the fence on the property. Mr. Knight stated the future fence would be donated to the Golf School and hopefully placed on their property to lessen the visual impact to their lots. 9. Committee Member Bobbitt asked if the City had a minimum house square footage. Staff stated it was 1,400 square feet. Committee Member Bobbitt suggested not using the larger Oleander species because of the blight that may J J C:AMy Documents\WPDOCS\ALRC4-7-99.wpd 3 Architectural & Landscape Review Committee April7, 1999 set in. He also noted the project currently is using pine trees which he believes is not appropriate for the desert. Mr. Knight agreed and they did not intend on using the pine tree in the future. 10. Staff asked if the Committee wanted to specify the species of trees or plants. Committee Member Bobbitt stated the oleanders and pine trees should be deleted from the plant list. 11. There being no further discussion it was moved by Committee Member Cunningham/Bobbitt to adopt Minute Motion 99-009 recommending to the Planning Commission approval Site Development Permit 99-648, subject to the recommended conditions with the following changes: a. Delete the use of the large oleanders and pine trees. b. Decorative chimney caps shall be used. Unanimously approved. C. Capital Improvement Project 98-11; a request of the City for approval of landscaping plans for the parkway/stormwater channel. Assistant Engineer Marcus Fuller presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt stated he had no comments, but agreed that it was a good idea to put a buffer between the turf area and the wall. 3. Committee Member Cunningham stated he had no objections or concerns. 4. There being no further discussion it was moved and seconded by Committee Members Bobbitt/Cunningham to adopt Minute Motion 99-010 recommending to the Planning Commission approval of Capital Improvement Project 98-11, as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: V. COMMITTEE MEMBER ITEMS: A. Committee Member Bobbitt asked staff if there were any plans for Jefferson Street and Washington Street widening. Staff discussed the plans that were proposed. C\My Documents\WPDOCS\ALRC4-7-99.wpd 4 Architectural & Landscape Review Committee April 7, 1999 VI, ADJOURNMENT; There being no further business, it was Bobbitt/Cunninghain to moved adjourn this regular meeting seconded by Committee to the next regular Committee 11:05 a- gular meeting to be held on in 5 the Architectural and Members m. on April 7, 1999. Y , 1999. Landscaping This meeting was adjourned at Respectfully submitted, �.y J SAWYER Executive Secretary City of La Quinta, California C;AM}' Documents\W1'DoCS\ALRC4-7-99.wpd '� DEPARTMENT REPORT: A-1 �• 24 stP QUhA of TNY v TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Managerf, DATE: May 18, 1999 RE: Department Report — Response(s) to Public Comment The following is the response to public comments made at the May 4, 1999 City Council meeting: 1. Ms. Renee Solomon, 48-208 Calle Floristas, addressed the City Council regarding covered parking at the Senior Center. • Staff has contacted Ms. Solomon, and let her know that this issue would be discussed as part of the Fiscal Year 1999-2000 budget deliberations. 2. Mr. Jim Montgomery, 78-483 Calle Huerta, stated that he had thought the sound wall along Washington Street would be on the City Council Meeting agenda for discussion. • Staff has contacted Mr. Montgomery regarding the schedule for the noise study. 2-55 DEPARTMENT REPORT: e' 1 CITY COUNCILS UP -COMING EVENTS MAY 15 COMMUNITY PICNIC AT FRITZ BURNS PARK MAY 17 LIBRARY DEDICATION - 6:30 PM MAY 18 CITY COUNCIL MEETING MAY 24 Y2K PUBLIC MEETING AT SENIOR CENTER AT 6:30 PM MAY 25 INTERNATIONAL CONFERENCE OF SHOPPING CENTERS MAY 27 CHAMBER MIXER AT MCCALLUM THEATRE JUNE 16 CHAMBER'S BUSINESS EXPO JUNE 23 CHAMBER MIXER AT THE MONTECITO COLLECTION JUNE 26 CHAMBER INSTALLATION DINNER AT LA QUINTA HOTEL JULY 28-30 LEAGUE'S MAYORS & COUNCIL MEMBERS EXECUTIVE FORUM IN MONTEREY SEPTEMBER 13 2ND ANNUAL MAYOR'S CUP GOLF CHALLENGE OCTOBER 9 CITYWIDE CLEAN-UP DAY Updated: May 13, 1999zr 0 U May 1999 Monthly Planner Sunday —Monday.. Wednesday ..y Friday Saturday 1 2 3 4 5 6 7 8 2:00 PM City I Council Meeting j9 10 11 12 13 14 15 MOTHERS DAY 7:00 PM Commu- 7:00 PM CV Mos- 9:00 AM RCTC- 12:00 PM CVAG COMMUNITY nity Services quito Abate- Pena Energy & PICNIC Commission Perkins 5:30 PM Invest- Envion-Sniff 7:00 PM Planning ment Advisory 7:00 PM Cultural Commission Board Arts i Commission 16 17 18 19 20 21 22 9:30 AM CVAG 9:00 AM CVB- 3:30 PM Historic Public Safety- Henderson Preservation Perkins 2:00 PM City Commission 12:00 PM CVAG Trans. -Perkins Council Meeting 6:30 PM ........ LIBRARY DEDICATION — — 23 24 25 26 27 28 29 2:30 PM RCTC 7:00 PM Planning 12:00 PM CVAG Budget Com.- Commission Human & Com.- Pena Adolph 12:00 PM SunLine 4:00 I'M DRR Airport Com.- Henderson 30 31 April .Tune S M T W T F S S M T W T F S 1 2 3 1 2 3 4 S 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 27 28 29 30 Printed by Calendar Creator Plus on 5/12/99 2-5,7 June 1999 Monthly Planner 2 May 2:00 PM City S M T W T F S Council Meeting - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC - 12:00 PM CVAG Mosquito Abate- Pena Energy & Env - Perkins 5:30 PM Invest- Sniff 7:00 PM Planning ment Advisory 7:00 PM Cultural Commission Board Commission 13 14 15 16 1718 19 7:00 PM Commu- 9:00 AM CVB- 3:30 PM Historic nity Services Henderson Preservation Commission 2:00 PM City Commission Council Meeting 20 21 22 23 24 25 !26 FATHERS DAY 9:30 AM CVAG 7:00 PM Planning 12:00 PM CVAG Public Safety- Commission Human & Com- Perkins Adolph 12:00 PM CVAG 4:00 PM Trans -Perkins DRRAirp- Henderson 27 28 29 30 4:00 PM CVAG 12:00 PM July Exec -Pena Sunl.ine-Pena S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 5/12/99 �, �o-I c DEPARTMENT REPORT: D- U cF`y OF rNtiv TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety . DATE: May 18, 1999 RE: Department Monthly Report - April Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of April. The reports depict the following highlights: • Year to date building permit valuation is $67,983,047, which represents an issuance of 859 building permits through April; • 996 animal control cases have been handled through April; • 782 code compliance cases have been initiated through April; • 9 new licenses were issued to La Quinta based businesses in April. � I I CG — Q un p o c ono � F� a o00 t" J � — .J oc LL N z— L N � 00 Q oro a r M CA FC7, a, L 00 O O V i O O O O 00 tn O O O O kn r N V V) N O O N N �D LT- p M v O V O r 7 r ? to N Q L 00 M l 00 W1 M N �- z V � r Z `t r O O r — O O V1 O CT 00 N O N 00 kn 00 O m Q M M kn 7 C1, 7 to 00 [� �f V- 00 z r 00 N O V^ 00 N Q Q r Q� � — M r K a z _ ' �., "f C O � M N r4 7 00 M Cr O 00 N C Z M N V :T M — N �!1 O z r _ z c1 w �o tr Zoo .j C Gal -j C 0. U 7 cf � ANIMAL CONTROL REPORT FOR: April,_) 999 ► u .0 PICKUPS YEAR TO INCIDENTS YEAR TO MONTHLY: DATE: HANDLED: MONTHLY DATE: Dogs Alive 37 161 Bite reports 4 28_ Dead 4 14 Cats Alive 13 38 Animal trap set ups 8_ 31 Dead _5 18 Cruelty to Animals Other Animals Investigations & 4 11 Check welfare Alive 4 9 Dead 7 20 Vicious Animal Restraining order _1 2 T_OTAL_ANIMALS Alive �4 208 Special hour patrols 30 _70 Dead _ 16 52 Zoning Violations I_ 2 Lost & found reports 50 136 TOTAL ANIMALS Animal Rescue 4 14 REMOVED Outside agency assistance 1 8 City hall reclaims 6 43 70_ 260 Other 43 137 TOTALS 152 482 VIOLATIONS: No owner Warnings Citations Contact Dogs at large _ 40 __7 7 Noise disturbance 0 3 0 Defecation removal 0 5 1 License violation 0 0 13 Other 0 0 0 Monthly Total 40 15 21 YEAR TO DATE 107 48 99 TOTAL MONTHLY INCIDENTS HANDLED: 298 TOTAL YEAR TO DATE INCIDENTS HANDLED: 996 CODE COMPLIANCE REPORT FOR: AP__RIL,1999 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started 82 414 Weed -Abatements Started 24 _86 Vehicle Abatements Started 58 269 Dwelling Abatements Started 5 13 TOTAL STARTED 169 782 TOTAL COMPLETED 127 551 Home Occupation Inspections 2 18 Business_ License Inspections 0 11 Public -Service 294 2,856 Garage sale_permits Issued 113 426_ forms\councilceo rn rn rn rn rn rn rn rn rn Q_rn _rn rn _rn _rn _rn rn _rn rn wmmmmmmmmm ��nrn��noo�cn U) O O O N N O N Jl V V VI�r V V m 0 0 0 0 0 0 0 0 0 O U Z Q Q U z Z LL w O pU W ZaLUCD J> 2E O p Z U �� LIJ 0mLli ¢~z >C/)~gym U w J W w J U) w z J 0 U z LLJ W W } ¢ ¢ pJ2CEL11 co W JI W�¢ W OC� ¢ S J W U) N w LO Or 'ITr- O N Z v 0 I— V V N m N N O M OL? OO mL? 01 0 a��v�cflr�cflo� 10 0 0 0 0 0 0 0 0 J 0 0 0 0 0 0 0 0 0 a mV% C% (h N (N N N N N N N N J N (V N N. N N N N m 0) m CY) (3) 0) 0) 0 0) m W H Q H U7 m JI Q ¢ ¢ ¢ ¢ ¢ ¢ Q ¢ m U U U U U U U U U ~ Z Z Z Z Z Z Z Z Z m'000000000 Ln CY) cc o � 0 U) w U) > �E C > O Q} o p N> o Q S z 0 2 m> z S z m I— LO O r O LO O N L N (O V N m (O I- r co m r- C\l Cc LO -IT LO 00 00 Z } Z W ¢ CDLU v) O zo C7 UQm(D ¢_UC, Z zpmz��z ZJ J_ J JU)Z JU� U) EE J � m ¢ Z U) 2 D U) Cl- 2 ¢ U` �� W 0 m 0 w¢ z p-¢)- T g J g?O zcwnw¢�Q¢Jcn0 0 m m z O p Z U z 0~ > z CO J >> 0 m N U Z J 2 z cn z 0 Q� Q 2 mU❑wY� 7z01— Zr-cn(D(OV)(D"To O N O O N N (N 00 Uf) I— r r r r r- ui f— m O O 0 O O O O O O DEPARTMENT REPORT: JE i T-iht 4 Qumro MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: MAY 18, 1999 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF APRIL Attached please find a copy of the Community Development Report. 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N � a) 00 N I� N N C7 d y t i c0 ++ L U i W t L C +O+ d Ccc Q O41 c 0 c c U - L a C � fry J c6 d c0 C � C1 �% � L (a W O = N 'O J O +• L *' O c0 L a)p O V O y N N CD+' N y O V O _> CD �' "aD fl R d 0 d Q L L y N W Y N 7co 7 c a)t W v0- � +- d U c i 0 c fl Q L 0 ++ �O o y �, E >. co m >, c6 oC m +O+ > y L 'O a ° O M V = 3 W -o a ° cn +• N > + a N a rn y tm c m U > N c6 "O L m E on -0 O CM +' O O O c a > c ° ° ° E 0 c ° U (C LO ° CO m a .� R L M W c0 O� Cn p L c Om .P 'i O 'i > E a d cc C7 Q E cn L° vai 0 0 'a aL w ++ o?f CC i O N ++ O O ° co U y U a U �i c d d ca i v°, m p E o p o ECD c voi m o 0 E DEPARTMENT REPORT: F� Ti'T 4 Qu14 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisor) VIA: Dodie Horvitz, Community Services Director DATE: May 18, 1999 SUBJECT: Transmittal of Community Services Department Report for the Month of April 1999 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JUNE 1999: June 1 Gourmet Cooking Classes, Session 1 , Senior Center Kitchen June 2 Gourmet Cooking Classes, Session 2, Senior Center Kitchen June 3 "Living with Chronic Conditions" Health Seminar* June 5 National Trails Day, National Parks & Recreation Association June 7 La Quinta Summer Golf Tour Registration Deadline June 9 Retirement Investment and Estate Planning Symposium* June 10 Adult Soccer League Managers Meeting, Civic Center June 12 La Quinta Summer Golf Tour Kickoff, Heritage Palms June 14 Free Putting Contest* June 15 Free Hearing Consultation & Hearing Aid Check June 16 "Start Your Own Internet Business," Evening Seminar, Senior Center June 17 "Salad Days" Luncheon* June 18 Ice Cream Social with Gamby the Quail, Senior Center Multi -use Room June 19 La Quinta Summer Golf Tour, Palm Valley Country Club June 21 CPR Class* June 21 Beginning Computer Classes, Session 1, Boys & Girls Club June 22 "55 Alive" Mature Driving Course * June 23 Intermediate Computer Classes, Session 1, Boys & Girls Club June 23 "Understanding the Roth IRA" Evening Financial Seminar, Senior Center June 24 "How to Start a Family Childcare Business, Evening Seminar, Senior Center June 25 South Coast Plaza & Fashion Island Shopping Excursion June 26 La Quinta Summer Golf Tour, Cathedral Canyon Country Club June 28 Adult 3 on 3 Basketball League Begins, Boys & Girls Club June 28 Low Impact Aerobic Classes Begin, La Quinta High School June 30 Family Excursion, Legoland California June 30 College Funding 101, Evening Financial Seminar, Senior Center * Senior Center Program, Class or Event T4ht 4 4au'Krw Community Services Department Attendance Report for the Month of April 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 315 123 192 29 12 Special Events 3623 2710 553 10 6 Adult Sports 698 544 154 16 5 Senior Center 2010 1903 107 118 123 Program Totals 6646 5280 1006 173 146 Information/Referrals Community Service 168 " 168 22 22 Senior Center 1842 1202 640 23 25 Total 2010 1202 808 45 47 Sports Complex AYSO 40 0 40 1 0 LQSYA 5600 5600 0 8 8 Total 5640 5600 40 9 8 Total Programs 14296 12082 1854 227 201 Volunteer Hours Senior Center 775 1,148 -373 Meals on Wheels 58 47 11 Total Volunteer Hours 833 1195 -362 Revenue Senior Center $ 3,407.50 $ 3,508.00 $ (100.50) Community Services $ 1,700.00 $ 3,980.00 $ (2,280.00) Rental Income $ 1,634.00 $ - $ 1,634.00 Total Revenue $ 6,741.50 $ 7,488.00 $ (746.50) *Totals not available Community Service Program Attendance April 1999 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Low Impact Aerobics 16 96 0 0 96 6 0 Youth Tennis 7 21 0 0 21 3 0 Basic Guitar #3 11 66 0 0 66 6 0 Beg. Computers Mon. 10 30 11 33 -3 3 3 Beg. Computers Tues. 10 30 10 30 0 3 3 Beg. Computers Wed. 7 21 10 30 -9 3 3 Beg. Computers Thurs. 6 24 10 30 -61 4 3 Internet Seminar 27 27 01 01 271 1 0 Totals 941 315 411 1231 1921 291 12 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Spring Break, Camelot 35 35 42 42 -7 1 1 Spring Break, Skating 35 35 42 42 -7 1 1 Spring Break Bowling 35 35 42 42 -7 1 1 Spring Break, Movies 35 35 42 42 -7 1 1 Spring Break, Finale 35 35 42 42 -7 1 1 Poppy Festival 41 41 0 0 41 1 0 Soap Box Derby 3,000 3,000 2,500 2,500 500 1 1 2 on 2 Grass Volleyball 16 16 0 0 16 1 0 Newport Beach 11 11 0 0 11 1 0 Culture in Courtyard 20 20 0 0 20 1 0 Totals 3263 3263 2710 2710 553 10 6 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 10 10 0 0 10 6 0 Open Basketball Sat. 0 0 0 0 0 2 0 Open Volleyball Sat. 0 0 0 0 0 2 0 Adult Volleyball League 40 80 72 144 -64 2 2 Soccer Mgmt. Meeting 14 14 30 30 -16 1 1 Adult Soccer League 198 594 185 370 224 3 2 Totals 2621 698 2871 5441 1541 161 5 Senior Center Attendance 1999 1999 1998 1998 Registered Total Registered Total Meetings Participants Participation Participants Participation Variance 1999 1998 Senior c Ivi yes Bridge, ACBL 210 210 267 267 -57 4 5 Bridge, Duplicate/Social 400 400 335 335 65 13 12 Creative Writing Club 29 29 39 39 -10 4 4 Golden Tones 12 12 71 71 -59 21 4 Ice Cream Social 33 33 0 0 33 3 0 Monthly Birthday Party 24 24 29 29 -5 1 1 Monthly Luncheon 94 94 67 67 27 1 1 Movie Time 32 32 63 63 -31 5 5 Putting Green 14 14 0 0 14 n/a n/a Seminars 47 47 39 39 8 2 3 Sunline Bus Tour 6 6 0 0 6 1 0 Table Games 4 4 0 0 4 1 0 Television Viewing 54 54 21 21 33 n/a n/a Tennis 55 55 134 134 -79 5 13 Tennis Party 9 9 16 16 -7 1 1 Senior Activity Total 1023 1023 1081 1081 -58 43 49 Senior Leisure Courses Ballroom Dance 20 84 5 20 64 10 4 Computer 16 41 43 92 -51 11 18 Dog Training Class 11 47 0 0 47 3 0 Exercise 50 437 44 326 111 17 13 Healthy Cooking Class 13 13 14 14 -1 1 1 Spanish Lessons 11 12 19 38 -26 2 2 Senior Leisure Courses Total 121 634 125 490 144 44 38 Senior Leisure Classes Arts and Crafts 26 26 34 34 -8 4 3 Bridge Lessons 204 204 152 152 52 11 14 Ceramics 58 58 46 46 12 4 4 Painting 22 22 23 23 -1 41 4 Tap Dance 10 10 19 19 -9 21 4 Watercolor 28 28 46 46 -18 4 4 Yoga 5 5 12 12 -7 2 3 Senior Leisure Classes Total 353 353 332 332 21 31 36 TOTAL SENIOR PROGRAMS 1497 2010 1538 1903 107 118 123 Senior Services A.A.R.P. "55 Alive" 38 38 34 34 4 2 2 A.A.R.P. Tax Aide 28 28 21 21 7 2 3 Ambassadors 68 68 96 96 -28 n/a n/a Blood Pressure Check 46 46 52 52 -6 4 4 FIND Food Collection 346 346 0 0 346 n/a n/a FIND Food Distribution 856 856 611 611 245 5 4 Friends Meeting 12 12 10 10 2 3 1 Hearing Consultation 7 7 2 2 5 1 1 Information/Referral/Outreach 401 401 312 312 89 n/a n/a Medicare Consultation 7 7 0 0 7 n/a n/a PACE Exercise 26 26 51 51 -25 41 8 Share Meetings/Sign-up 7 7 13 13 -6 2 2 TOTAL SENIOR SERVICES 1842 1842 1202 1202 640 23 25 SENIOR CENTER TOTAL 3339 3852 2740 3105 747 141 148 Page 3 T-4ht 4 4a Qu&& COUNCILIRDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditure Reports dated March 31, 1999 and RECOMMENDATION: Receive and File AGENDA CATEGORY: BUSINESS SESSION: May 18, 1999 CONSENT CALENDAR: BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of the March 31, 1999 Statement of Revenue and Expenditures for the City of La Quinta. hn M. Falcorier, Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, March 31, 1999 CITY OF LA QUINTA 07/01/1998-03/31/1999 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 497,000.00 329,825.28 167,174.72 66.36% No Low Property Tax Distribution 462,300.00 395,776.59 66,523.41 85,61 % Document Transfer Tax 176,900.00 177,873.80 (973.80) 100.55% Sales Tax 1,869,200.00 1,712,092.85 157,107.15 91.59% Transient Occupancy Tax 3,000,000.00 2,029,145.46 970,854.54 67.64% Franchise Tax 330,400.00 109,002.62 221,397.38 32.99% TOTALTAXES 6,335,800.00 4,753,716.60 1,582,083.40 75.03% LICENSE & PERMITS: Business License 95,100.00 83,292.80 11,807.20 87.58% Animal License 7,400.00 6,050.00 1,350.00 81.76% Building Permits 412,500.00 902,628.42 (490,128.42) 218.82% Plumbing Permits 86,700.00 153,760.65 (67,060.65) 177.35% Electrical Permits 68,000.00 155,314.75 (87,314.75) 228.40% Mechanical Permits 35,800.00 83,364.50 (47,564.50) 232.86% Misc. Permits 55,200.00 35,908.40 19,291.60 65.05% TOTAL LICENSES & PERMITS 760,700.00 1,420,319.52 (659,619.52) 186.71% FEES: General Government Fees 50.00 0.00 50.00 0.00% Finance Fees 50.00 2,811.85 (2,761.85) 5623.70% City Clerk Services Fees 1,000.00 307.08 692.92 30.71% Community Services Fees 95,900.00 83,720.42 12,179.58 87.30% Bldg & Safety Fees 278,400.00 572,693.53 (294,293,53) 205.71% Community Development Fees 107,800.00 270,085.17 (162,285.17) 250.54% Public Works Fees 271,100.00 516,476.02 (245,376.02) 190.51% TOTAL FEES 754,300.00 1,446,094.07 (691,794.07) 191.71% INTERGOVERNMENTAL Motor Vehicle In -Lieu 770,800.00 699,221.63 71,578.37 90.71% Off Hwy Vehicle License 250.00 327.31 (77.31) 130.92% Motor Vehicle Code Fines 14,400.00 21,073.00 (6,673.00) 146.34% Parking Violations 22,300.00 20,968.58 1,331.42 94.03% Misc Fines 2,000.00 3,375.28 (1,375.28) 168.76% AB939 84,400.00 66,441.92 17,958.08 78.72% CSA152 Assessment 109,200.00 (8,815.00) 118,015.00 -8.07% Sunline Transit 9,600.00 16,500.00 (6,900,00) 171 .88% County of Riverside Library Funding 77,275.00 77,275.00 0,00 100.000/. State of California -Grants 0.00 26,965.00 (26,965.00) N/A TOTAL INTERGOVERNMENTAL 1,090,225.00 923,332.72 166,892.28 84.69% INTEREST 1,123,600.00 937,799.30 185,800.70 83,46% MISCELLANEOUS Miscellaneous Revenue 44,600.00 21,646.31 22,953.69 48.53% Cash Over/(Short) 0.00 19.59 (19.59) N/A Litigation Settlement Revenue 0.00 740,984.81 (740,984.81) N/A TOTAL MISCELLANEOUS 44,600.00 762,650.71 (718,050.71) 1709.98% TRANSFERIN 222,069.00 25,775.87 196,293A3 11,61% TOTAL GENERAL FUND 10,331,294.00 10,269,688.79 61,605.21 99,40%° CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX COMMUNITY SERVICES PROJECT REVENUE: Interest TOTAL COMM SERVICES PROJECT CMAQ/ISTEA CMAQ/ISTEA Grant Interest 07/01/1998-03/3111999 REMAINING BUDGET RECEIVED BUDGET 116,000.00 94,806.07 21,193.93 83,100.00 68,247.10 14,852.90 163,000.00 122,066.47 40,933.53 4,000.00 5,000.00 (1,000.00) 2,700.00 2,907.09 (207.09) 368,800.00 293,026.73_ 75,773.27 0.00 0.00 0.00 0.00 _ 0.00 0,00 114, 464.73 0.00 TOTAL CMAQ/ISTEA 114,464.73 FEDERAL ASSISTANCE REVENUE: CDBG Grant 228,400.00 Interest 1,100.00 TOTAL FEDERAL ASSISTANCE 229,500.00 PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 TOTAL PROPOSED ASSESSMENT DISTRICT 2,806,700.00 SLESF(COPS)REVENUE: 0.00 114.464.73 0.00 0.00 0.00_ 114,464.73 0.00 228,400.00 0.00 1,100.00 0.00 229,500.00 0.00 2,806,700.00 0.00 2,806,700.00 SLESF (Cops) Funding 46,246.00 46,245.57 0.43 Interest 0.00 1,159.41 (1,159.41) TOTAL SLESF (COPS) 46,246.00 47,404.98 (1,158.98) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 27,958.00 Interest 0.00 TOTAL LLEBG 27,958.00 LIGHTING & LANDSCAPING REVENUE: Assessment Interest Developer Contribution TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY 27,958.00 0.00 183.01 (183.01) 28,141.01 (183.01) 796,600.00 442,992.79 353,607.21 5,100.00 94.36 5,005.64 0.00 7,000.00 (7,000.00) 801,700.00_ 450,087.15 351,612.85 20,000.00 5,520.00 14,480.00 1,800.00 6,097.86 (4,297.86) 21,800.00 11,617.86 10,182.14 RECEIVED 81.73% 82.13% 74, 89% 125.00% 107.67% 79.45% N/A N/A 0.00% N/A 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% N/A 102.51 % 100.00% N/A 100.65% 55.61 % 1.85% N/A 56.14% 27.60% 338.77% 53.29% CITY OF LA QUINTA 07/01/1998-03/31/1999 ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: Infrastructure Fee 1,066,500.00 3,241,309.53 (2,174,809 53) 303.92% Interest 187,200.00 226,856.69 (39,656.69) 121.18% TOTAL INFRASTRUCTURE 1,253,700.00_ _3,468,166.22 (2,214,466.22) 276,63% VILLAGE PARKING REVENUE: Interest 1,100.00 885.82 214.18 80.53% TOTAL VILLAGE PARKING 1,100.00 885.82 214.18 80.53% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48,993.00 10,483.45 38,509.55 21.40% Interest 2,100.00 2,231.16 (131.16) 106.25% TOTAL SCAQ 51,093.00 12,714.61 38,378.39 24.89% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.00% Interest 200,00 168.75 31.25 0.00% TOTAL CMAQ/ISTEA 2,200.00 2,168.75 31.25 98.58% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 429,119.22 (429,119.22) N/A Transfer In 0.00 0.00 0.00 N/A TOTAL INTEREST ALLOCATION 0.00 429,119.22 _(429,119.22) N/A CAPITAL IMPROVEMENT FUND: CVAG Funding 296,086.83 717,870.07 (421,783.24) 242.45% CVWD 1,603,171.00 0.00 1,603,171.00 0.00% County of Riverside 0.00 0.00 0.00 N/A State of Ca- Office Emer. Services 0.00 53,213.00 (53,213.00) N/A RCTC Funding 0.00 0.00 0.00 N/A SB300 Funding 209,701.00 198,682.00 11,019.00 94.75% Surface Transportation 141,401.83 65,401.77 76,000.06 46.25% S13821-Bicycle Path Grant 53,734.00 15,396.00 38,338.00 28.65% APP Contribution 83,499.00 14,762.00 68,737.00 17.68% Developer Agreement Funding 1,010,389.00 110,475.03 899,913.97 10.93% Transfers in From Other Funds 24,039,308.22 2,715,525.92 21,323,782.30 11.30% TOTAL CIP REVENUE 27,437,290.88 3,891,325.79 23,545,965.09 14.18% LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 38,500.00 38,492.74 7,26 99.98% Bond Proceeds 745,000.00 748.486.56 (3,486.56) 100 47% Interest 1,500.00 1,590.11 (90.11) 106.01% TOTAL LQ NORTE CIP 785,000.00 788,569.41 (3,569.41) 100.45% $,9 CITY OF LA QUINTA 07/01/1998-03131/1999 REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED URBAN FORESTRY Grant Revenue 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL URBAN FORESTRY 0.00 0.00 0.00 N/A EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges 338,646.00 253,998.46 84,647.54 75.00% Interest 22,100.00 22,847.64 (747.64) 103.38% TOTAL EQUIPMENT REPLACEMENT 360,746.00 276,846.10 83,899.90 76.74% ARTS IN PUBLIC PLACES REVENUE: " Arts in Public Places Deposits 87,000.00 220,485.30 (133,485.30) 253.43% • Arts in Public Places Credits Applied 0.00 93,000.00 (93,000.00) N/A Interest 12,300.00 15,061.00 (2,761.00) 122,45% TOTAL ARTS IN PUBLIC PLACES 99,300.00 328,546.30 (229,246.30) 330.86% " These amounts are deposits and are treated as liabilities and not as revenues. CITY OF LA QUINTA 07/01/1998 - 03/31/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 475,800.00 377,732.08 0.00 98,067.92 79.39% CITY MANAGER'S OFFICE 619,425.00 345,332.97 0.00 274,092.03 55.75 % ECONOMIC DEVELOPMENT 743,165.00 551,155.94 0.00 192,009.06 74.16% PERSONNEL/RISK MGT 37,965.00 500.00 0.00 37,465.00 1.32% TOTAL GENERAL GOVERNMENT 1,876,355.00 1,274,720.99 0.00 601,634.01 67.94% FINANCE : FISCAL SERVICES 488,865.00 338,146.88 0.00 150,718.12 69.17% CENTRAL SERVICES 788,263.00 526,740.48 10,704.60 250,817.92 66.82% TOTAL FINANCE 1,277,128.00 864,887.36 10,704.60 401,536.04 67,72% CITY CLERK 327,565.00 206,921.69 0.00 120,643.31 63,17% COMMUNITY SERVICES SENIOR CENTER 222,200.00 136,629.63 0.00 85,570.37 61 A9 % PARKS & RECREATION ADMINISTRATION 511,400.00 348,646.71 7,008.00 155,745.29 68,17% PARKS & RECREATION PROGRAMS 53,150.00 35,998.67 0.00 17,151.33 67.73% TOTAL COMMUNITY SERVICES 786,750.00 521,275.01 7,008.00 258,466.99 66.26% POLICE 3,095,828.00 1,447,438.08 10,000.00 1,638,389.92 46.75% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 203,250.00 132,204.11 0.00 71,045,89 65.05% CODE COMPLIANCE 394,440.00 239,015.79 0.00 155,424.21 60.60% ANIMAL CONTROL 155,137.00 112,448.38 0.00 42,688.62 72.48% BUILDING 377,938.00 310,173.22 0.00 67,764.78 82.07% EMERGENCY SERVICES 71,540.00 54,498.94 0.00 17,041.06 76.18% FIRE 19,000.00 8,277.35 0.00 10,722.65 43.57% CIVIC CENTER BUILDING -OPERATIONS 994,100.00 887,221.56 0.00 106,878.44 89.25% TOTAL BUILDING & SAFETY 2,215,405.00 1,743,839.35 0.00 471,565.65 78.71% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 493,050.00 249,540.44 0.00 243,509.56 50.61 % CURRENT PLANNING 667,550.00 311,279.55 0.00 356,270.45 46.63% SOUTH COAST AIR QUALITY 5,700.00 5,429.85 0.00 270.15 95.26% TOTAL COMMUNITY DEVELOPMENT 1,166,300.00 566,249.84 0.00 600,050.16 48.55% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 191,940.00 121,640.61 0.00 70,299.39 63.37% DEVELOPMENT & TRAFFIC 767,575.00 487,438.69 0.00 280,136,31 63.50% MAINT/OPERATIONS - STREETS 1,155,70100 706,212.97 10.124,29 439,365,74 61.11% MAINT/OPERATIONS - LTG/LANDSCAPING 994,124.00 698,115.39 5,300.00 290,708.61 70.22% CAPITAL PROJECTS 517,182.00 130,458.05 0.00 386,723.95 25.22°% TOTAL PUBLIC WORKS 3,626,524.00 2,143,865.71 15,424.29 1.467,234.00 59,12% TRANSFERS OUT 1,396,737.27 72,412.01 0.00 1,324.325.26 5 18% GENERAL FUND REIMBURSEMENTS (3,703,919.32) (2,218,364.75) 0.00 (1,485,554.57) 59.89 is NET GENERAL FUND EXPENDITURES 12,064,672.95 6,623,245.29 43,136.89 5,398,290.77 54.90% CITY OF LA QUINTA 07/01/1998 - 03/31/1999 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GAS TAX FUND: REIMBURSE GENERAL FUND 368,800.00 276,600.09 0.00 92,199,91 75.00% COMMUNITY PROJECT FUND: TRANSFER OUT 5,809.00 1,736.46 0.00 4,072.54 29.89% FEDERAL ASSISTANCE FUND: TRANSFER OUT 222,000.00 0.00 0.00 222,000.00 0.00% SOUTH COAST AIR QUALITY FUND REIMBURSE GENERAL FUND 13,797.16 0.00 0.00 13,797A6 0.00% TRANSFER OUT 92,433.00 8,097.16 0.00 84,335.84 8.76% TOTAL SOUTH COAST AIR QUALITY 106,230.16 8,097.16 0.00 98,133.00 7.62% CMAQ/ISTEA TRANSFER OUT 114,464.73 _ 0.00 0.00 114,464.73 0.00% URBAN FORESTRY TRANSFER OUT 0.00 0.00 0.00 0.00 N/A LLEBG FUND TRANSFER OUT 40,699.00 17,678.71 0.00 23,020.29 43.44% SLEF (COPS) TRANSFER OUT 58,937.00 0.00 0.00 58,937.00 0.00% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 801,700.00 601,274.97 0.00 200,425.03 75.00°% TRANSFER OUT 144,038.00 93,590.08 0.00 50,447.92 64.98% TOTAL LTG/LANDSCAPING FUND 945,738.00 694,865.05 0.00 250,872.95 73.47% INFRASTRUCTURE: REIMBURSE GENERAL FUND 205,395.00 154,046.25 0.00 51,348.75 75.00% TRANSFER OUT 3,374,623.22 381,194.72 0.00 2,993,428.50 11.30% TOTAL INFRASTRUCTURE 3,580,018.22 535,240.97 0.00 3,044,777.25 14.95% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0,00% CITY OF LA QUINTA 07/01/1998 - 03/31/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 26,520,926.72 3,753,279.57 3,000.00 22,764,647.15 14.15% PROJECT REIMBURSEMENTS TO GEN FUN 916,364.16 138,046.22 0.00 778,317.94 15.06% TOTAL CAPITAL IMPROVEMENT 27,437,290.88 3,891,325.79 3,000.00 23,542,965.09 14.18% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 99,300.00 107,414.93 0.00 (8,114.93) 108.17°% CIP EXPENSES 83,499.00 14,762.00 0.00 68,737.00 17.68% TOTAL CAPITAL IMPROVEMENT 182,799.00 122,176.93 0.00 60,622.07 66.84% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 611,498.86 0.00 (611,498.86) N/A EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 400,646.00 293,486.29 0.00 107,159.71 73.25% 6 ;�# T4t�t 4 aCPQ" COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditure Reports dated March 31, 1999 RECOMMENDATION: Receive and File AGENDA CATEGORY: BUSINESS SESSION: May 18, 1999 CONSENT CALENDAR: BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of the March 31, 1999 Statement of Revenue and Expenditures for the La Quinta Financing Authority. J hn M. Falcon r, Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachments: 1 . Revenue and Expenditures Report, March 31, 1999 LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE TOTAL FINANCING AUTHORITY 07/01/1998-03/3111999 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 5,600.00 0.00 5,600.00 0.00% 12,400.00 (67.92) 12,467.92 N/A 672,173.00 467,175.50 204,997.50 69.50% 0.00 0,00 0.00 N/A 690,173.00 467,107.58 223,065.42 67.68% 0.00 21.15 (21.15) N/A 0.00 29,951.27 (29,951.27) N/A 0.00 29,972.42 (29,972.42) N/A 690,173.00 497,080.00 193,093.00 72.02% LA QUINTA FINANCING AUTHORITY EXPENDITURE SUMMARY DEBT SERVICE EXPENDITURES SERVICES BOND PRINCIPAL BONDINTEREST TRANSFER OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT TOTAL CAPITAL IMPROVEMENT TOTAL FINANCING AUTHORITY 07/01/1998 - 03/31/1999 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 5,600.00 9,036.50 0.00 (3,436.50) 161.37% 245,000.00 245,000.00 0.00 0.00 100,00° 439,573.00 222,175.50 0.00 217,397,50 50,54% 0.00 0.00 0.00 0.00 N/A. 690,173.00 476,212.00 0.00 213,961.00 69.00% 567,376.00 48,770.00 0.00 518,606.00 8.60% 567,376.00 48,770.00 0.00 518,606.00 8.60°{ 1,257,549.00 524,982.00 0.00 732,567.00 41.75% "l o ' ) TWyl 4 aCwQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Year 2000 Project Status Report PUBLIC HEARING: DEPARTMENTAL • G-2 BACKGROUND AND OVERVIEW: The City of La Quinta continues to move forward with the Year 2000 (Y2K) Project. This monthly Y2K report reflects the progress achieved since April 20, 1999. Year 2000 Project Progress Table % Complete Through This Month % Complete Through Last Month Estimated Completion Date Estimated Costs To Achieve Y2K Compliance DP & Non DP Systems DP Non DP DP Non DP DP Non DP DP Non DP Awareness 100% 100% 100% 100% 12/98 12/98 $500 $500 Assessment 100% 90% 100% 90% 02/99 06/99 $1,500 $1,500 Remediation 100% 80% 100% 80% 02/99 06/99 $0 $0 Validation/Testing 80% 0% 80% 0% 05/99 07/99 $2,500 $2,500 Implementation 95% 0% 95% 0% 07/99 12/99 $9,000 $31,000 Re-Validation/Retesting 0% 0% 0% 0% 07/99 12/99 $1,500 $1,500 Total Costs $15,000 $37,000 On Saturday, April 17th, staff worked with Southwest Networks, Inc. to test mission - critical systems under a Year 2000 simulation. As described below, the Y2K test was successful. With certain exceptions, the City's computer systems will function without significant problems on January 1, 2000. SYSTEMS IDENTIFIED FOR Y2K COMPLIANCE The inventory conducted during the first half of the fiscal year evaluated the City's computer systems, software and related systems which may be affected by the Year 2000. The City's computer systems being evaluated are classified as DP or Non DP as follows: Data Processing Systems Various Software Applications Accounting Software Computer Operating Software File Server Systems THE Y21K TIME LINE Non Data Processing Systems Heating and A/C Phone Systems Mobile Phones Street Lights Traffic Signals Irrigation Software Stadium Lights Drainage Pumps Civic Center Alarm System The Y2K time line is divided into five stages; each stage serving to address the Y2K problem. As shown in the Progress Table above, the City is generally in the Validation/Testing and Implementation Stages of this time line. The actions taken and planned by the City for each stage relating to this project are as follows: Awareness Stage: The inventory audit portion of this stage was completed on November 11, 1998. On December 31, 1998, a Y21K survey letter was mailed to certain organizations and vendors that do business with the City. The goal of the survey is to gather information from those entities that staff believes may impact the City if they do not comply with Y2K. Of the 34 surveys sent out, 20 organizations have responded to the surveys. All 20 of the organizations that responded to the survey have made disclosures that they are complying with the Y2K problem (Attachment 1). Awareness of the Y21K problem is growing daily. As directed by Council on April 6th, Y2K surveys were also sent to JFK Hospital and AMR Ambulance Company. Also, staff sent a second survey to the vendors that have not yet responded to the original survey sent out in December. Assessment Stage: Assessment of DP systems has largely been completed. Non DP systems still to be assessed for Y21K compliance include mobile phones, traffic signals and the Civic Center alarm system. Assessment of non DP systems will continue through June 1999. Remediation Stage: Remediation is an on -going process that works together with the Implementation stage. Remediation involves identifying options for replacing systems or locating new vendors to correct non compliant systems. The City's purchasing policy has been revised to require that all new computer systems must have a Y2K compliance disclosure before they are purchased. Validation/Testing Stage: This stage was started the weekend of April 171h, with 80% of DP hardware and software systems tested for Y2K compliance. The methodology used to test computer systems was developed by Southwest Networks, Inc. The testing environment was created by changing all system dates to January 1, 2000 and then processing numerous transactions within all mission -critical software systems. As stated earlier, testing of all DP systems for Y2K compliance was largely a success. All of the DP hardware (i.e., file servers, workstations, etc.) functioned properly when the dates were rolled over to January 1, 2000. DP software processed all transactions properly and sorted them correctly by date. The bottom line is that mission critical DP systems will work on January 1, 2000. The following mission critical DP systems were tested for Y2K compliance: Building & Safety Department P. Builders Square Program City Clerk's Department 0. Questas City Clerk Program Code Compliance Office P. Code Track Program Finance Department ► ForFUND Accounts Payable ► ForFUND Business Licenses ► ForFUND Cash Receipts ► ForFUND General Ledger Accounting ► ForFUND Payroll ► ForFUND Project Management ► Lotus Approach Animal License ► Applications Software: Microsoft Office, Core I/WordPerfect Suite and Lotus Smart Suite. See Attachment 2 for Southwest Network's comments on the Y2K testing. The problems that were encountered during the testing process were mainly in some of the reporting features. For example, some of the inquiry reports within ForFUND do not show Year 2000 activity when viewing them on the computer screen. However, printed reports do show the information. The underlying data in the accounting registers are recording transactions correctly. The Builders Square numbering scheme is an issue due to the limitations placed on the number of permits that can be processed during the year. These problems are being worked out with the software vendors and are expected to be corrected within the next five months. Implementation Stage: Implementation has involved replacing, patching or upgrading all non compliant DP systems. Roughly 95% of upgrades have been implemented for DP systems, with the remaining 5% to be completed by June 1999. Non DP systems will be upgraded during the next six months. Funds have been requested for upgrading Non DP systems (i.e., heating and air conditioning, phone systems, etc.) in the 1999/2000 fiscal year budget. Upgrades may also need to be implemented for other Non DP systems still being assessed. Re-Validation/Retesting: All non -compliant systems that are replaced, patched or upgraded will be re -tested and re -validated for Y2K compliance after installation. This stage will begin in July 1999. Staff will continue to keep the City Council current on Y2K issues as information becomes available. The next monthly Year 2000 Project status report will be provided to the City Council on June 15, 1999. ohn M. Falconer inance Director Attachment 1 - List of organizations responding to Year 2000 Survey Attachment 2 - Letter from Southwest Networks, Inc. on Y2K Testing Results ATTACHMENT NO. 1 List of Organizations Responding to Year 2000 Survey 1 California Department of Forestry/County Fire 2. Coachella Valley Association of Governments 3. Coachella Valley Water District 4. Conrad & Associates, CPA's 5. County of Riverside 6. GTE 7. ICMA Retirement Corporation 8. Internal Revenue Service 9. L.A. Cellular 10. Lucent Technologies 11. Muni Financial 12. Pitney Bowes 13. Principal Financial Group 14. Public Employees Retirement System 15. Riverside County Employees Federal Cr. Union 16. Rosenow, Spevacek Group, Inc. 17. Sun Line Transit 18. Southern California Gas Company 19. Transamerica Intellitech (Metroscan Software) 20. Waste Management of the Desert Complying with Y2K? Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes These organizations have disclosed significant progress towards complying with the Year 2000 problem. Organizations that have not responded to the second request will be sent yet another survey letter in late May 1999. SOUTHWEST ATTACHMENT NO. 2 Busess bmpulor Nemorb 4/30/99 TO: Juan Herrera From: Mike Bizier Subject: Y2K Special Project Y2K Testing 4/17/99 - File Server Rollover Both fileservers rolled over to 2000 with no problems. Workstations logging into the system then changed dates fine. There was a slight problem with LQ2 when it was rebooted. It lost the login directory. This is a documented problem by Novell and is not related to Y2K. It is an issue that can occur anytime a server is shutdown and brought back up on line. City Clerk's Office NEC computer rolled over to year 2000 properly. Questys software reconized year 2000 date and time stamped correctly. Building and Safety - Builders Square Software System logged into saw date change and adjusted time correctly. Permit numbering scheme is incorrect. Displays 0-001 but should display 0001-001. lie: 9901-001) Contractor info seemed to display correctly and the system correctly noted the expiration of Worker's comp insurance for contractors. Displays Date code correctly in inspections. The date field needs to be expanded to see all of 2000. The date field currently displays 200. This is a current visual display issue with Builders Square. Search for permits works, but code is incorrect. (See above) * * * Builder's Square is aware of Y2K issues and is working on an update 77-848 Wolf Road, Suite 200, Palm Desert, California 92211 .,= PHONE360j 360-4900 Fa0W 360-1166 E-MnaSWNet@ix.netcom.com Code Compliance - Codetrack software System logged in and saw date change and time change. Code Track software defaulted to year 99 when creating new incident. Need to click special button and input "00" as the year. After manual change of year the system still displays the wrong incident code. The system displays 00101-001 and the correct display should be 000101-001. The first two digits are the year, next two: month, next two: day, with the three digit after the hyphen being the case number for that day. Date reported field is correct, but should be four digits, not two. Finds case during search, but with incorrect format. (00101-001) Finance - Forfund System logged in and saw date change and time correctly. When closing the current year, the system saw the year 2000 correctly. G/L Software has a problem when reporting data. G/L batches will post to correct period. Problem with reporting for periods after year 2000. Does not display account for period 7, Year 2000. Project Management /budget / GL figures and transactions record properly. Payroll Input date for paychecks, checks and printed local. * * * Check printer will be tested in May 15th. Check printer is a separate proprietary system. Post Payroll shows date of 2/29/20. Field needs to be expanded. Visual display problem. Date posts correctly to registers Accts Payable Displays date 01 /01 /20 - not 01 /01 /00. Batch posting was done with no problems and date for posting was in correct format 01 /01 /2000. Business License Account Master Mainentance files gives error. Business License certificates displays on screen properly but does not print properly. All systems and software In general all hardware systems functions with no problems. The main problems were with software programs and particularly, the display of dates in these software packages. Each software vendor should be contacted for Y2K compliance and fixes. Standard packages such as Windows 95/98, Lotus, Word Perfect, Excel and Novell client did not have any Y2K problems. This is consistent with other testing we have performed for agencies similar to the City of La Quinta. DEPARTMENT REPORT: N �l La�� C9 Fes, � 02 U rY OF TNti TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: May 18, 1999 RE: Public Works/Engineering Department Report for the Month of April 1999 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. Vogt ublic Works Dirtor/City Engineer r J'Z T:\PWDEPT\C0UNC1L\1 999\990518 Dept. wpd H v Q Z 0 U 0 W J 0 W cc G. 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N E O It 0 0 N ai ° co a- N o Q E Y O O O O E 0 N N O 0 n "a Q d H U) U) O Q N 00 r- c-- N O CO f%- O 0 LO 0 N N Z Cn 0 0) Cfl M M f� C N rn rn rn rn rn rn rn W O O O O) O O 0) o 0 Q rn 0-)0) 0 0 0 0 O O O 0 0 O 00 a) cn Rt 0 0 0 O 0 0 0 0 O N lf) N O N ISM W v} to W iy yr C O a) m O > C C J a O Q L t N Ln O O LU Q O Z _ co co o + cn W > > N N 0 O O m Ca. m m > c LO p (h Z O 00 V Lo � O 00 w w o H N N N (n N U U � - 7 O (n p] CY) O O (6 L N c U N = = W O (n cn c J N W O O O O O OC cC m O 0") O 0') 0)a) W FU a) 0 n Q 0p 0p N N 004 H Z w U Q O cr U Z w a z w 0 a x w U) w W LL z 0 F— a. w U U W 0 O H U Z O U H Z Q U J a IL Q O z w F- 0 00;1 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1997/98, 1998/99 April 1999 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion PM1 JO Imprvemnts / 97-01, Calle $720,375 0% 100% Sep 5, 1997 Jan 27, 1998 Tampico Bicycle Path / 97-04 complete NTP Washington St./Ave. 48 Signal / $97,379 0% 100% Nov 1, 1997 Dec 1, 1997 97-02 complete Dune Palms/WWR Crossing / $449,449 0% 100% Jan 5, 1998 Apr 6, 1998 97-06 complete Fritz Burns Park Imprvmnts. / $169,400 0% 100% Nov 12, 1997 Jan 5, 1998 97-07 complete Fritz Burns Park Pool $523,000 0% 100% Feb. 1998 May 1998 Eisenhower Median Landscape $315,730 0% 100% April 1998 July 1998 98-01 Award 4/7/98 Hwy 111 Median Landscape $49,000 Award 0% 100% July 1998 Sept 1998 Rehab. 98-04 6/16/98 City Entrance Monuments 98-05 $200,000+ 0% 0% May, 1999 Jul, 1999 Estimate Miles Ave/Washington St. $1,310,649 2% 100% Sept 21, `98 Mar 12, 1999 Imprvmts / 98-07 NTP Hwy 111/Plaza La Quinta Signal $247,178 2% 100% Sept 1998 Oct 1998 & Sidewalk Improvements 98-08 Award 8/18/98 Washington St. Widening/ Ave 50 $2,100,000 0% 0% June, 1999 Dec, 1999 to Village Ctn. 98-09 Estimate Various Citywide Sidewalks, $121,727 0% 100% Nov 2, 1998 Dec, 1998 Ramps & Bus Turnouts 98-13 Award 9/15/98 NTP Parc La Quinta Electrical Under $126,430 20% 95% Jan 1999 March 1999 grounding 98-14 Fritz Burns Park/ Bear Creek Bike $219,807 0% 0% April 1999 June 1999 Path Retrofit/rest stops 98-16 Jefferson Street Improvements $3,000,000+ 0% 0% July, 1999 Jun 23, 1905 Estimate Ave 50 Median Landscape /99-01 $198,692 Estimate 0% 0% May, 1999 July 1999 I "I:APWDI;P'r\CIPDIV\MPSSMS'I' RI;POR"r\9904D9psmst.wpd Revised 5112199 00f; AIA11111A1A��1A1A11111A11 ��1111111111��11��111�1111 1 ■� '1■111 �� 1A011111�""�' � 1 1 I�I��IIA�AIA�Al11�AlAI1 1 ■ 0� 0�� ova �� 0�� ■1 ��A �111 111;� 11; 11 ; ; 006 0 0 '1" 1 DEPARTMENT REPORT: t•I The April, 1999, Police Report includes Monthly Highlights of police activity, a Target Team Recap, a School Resource Officers Monthly Report, and statistical comparisons of police activity. Reports on school violence & the Spring Break Program are also attached. Submitted by Capt. Darla Singerton, Police Chief In summary, review of April compar- ative statistical data indicates: • Felony Thefts are on the rise; however, misdemeanor thefts continue their decline. Narcotic Activity continues a steep increase. Active warrant service and probation sweeps are contributory factors. • With the exception of thefts, re- ported crime is down when com- pared to last year's statistics. • Vandalism were down for the month of April partially as a result of the Spring Break program. Spring Break Program The La Quinta Target Team conducted a "Spring Break Program" targeting ju- venile criminal activity (e.g., graffiti, cur- few, and alcohol use). The program was successful as two juveniles were arrested while in the act of spray painting street signs and electrical boxes. Several juve- niles were cited for curfew violations. Valuable information was gathered in the identity of several tagging crews operat- ing within the City. Also, graffiti related crimes have been reduced since the oper- ation ended. The team has identified several individ- uals who are selling large quantities of methamphetamine and marijuana to street level dealers living in the city. The operation is ongoing as the Target Team continues to gather information to appre- hend the individuals identified. See at- tachment for complete details. This month's attachment is in response to inquiries by the City Council in regards to SCHOOLpolice preparedness for violence related VIOLENCEalong school disasters. The Colorado tragedy, with several other recent high - profile cases of school shootings, has led to a re-evaluation of security needs for students and staff while on campus. Deterring gun carrying in schools is essential for both safety and education. PREVENTION Even if actual shootings at school are rare, AND the presence of guns in schools is not rare INTERVENTION and the threatening environment guns FROM A POLICE create makes teaching and learning difficult. PERSPECTIVE The attachment covers three areas of concern: Programs Currently in Place; Strategies Currently Being Developed; and, Future Proposals. CITY of LA QUINTA MONTHLY HIGHLIGHTS AP RI L 1999 040199 Indio resident arrested for shoplifting at Home Depot. 040399 La Quinta resident arrested for possession of heroin in the 51000 block of Avenida Mendoza. 040499 Wilmington resident arrested for driving under the influence of alcohol at Hwy.. 111 and Jefferson St. Thermal resident arrested for possession of stolen property at 46400 Dune Palms. 040699 La Quinta adult and Indio juvenile arrested for graffiti at Calle Durango and Avenida Velasco. Bermuda Dunes resident arrested for burglary at Wal-Mart. La Quinta resident arrested for public intoxication in the 78000 block of La Fonda. 040899 La Quinta resident arrested for obstructing a peace officer in the 51300 block of Avenida Vallejo. Indio resident arrested for shoplifting at Wal-Mart. 040999 Palm Desert resident arrested for possession of methamphetamine at Calle Ensenada and Avenida Ramirez. La Quinta resident arrested for driving under the influence of alcohol at Eisenhower and Calle Monterey. APRIL HIGHLIGHTS CONTINUED 041499 La Quinta resident arrested for possession of methamphetamine at Calle Tampico and Washington. La Quinta juvenile arrested for possession of marijuana at Eisenhower and Avenida Martinez. 041599 La Quinta resident arrested for possession of methamphetamine at Washington and Ave. 48. 041699 Palm Desert resident arrested for fraud at Hwy.. 111 and Simon. 041799 La Quinta resident arrested for public intoxication in the 78000 block of La Fonda. La Quinta resident arrested on a felony fugitive warrant in the 52750 block of Avenida Alvarado following a two hour stand off. 041899 La Quinta resident arrested for driving under the influence of alcohol at Calle Durango and Avenida Mendoza. La Quinta resident arrested for domestic battery causing injury in the 53800 block of Avenida Navarro. 041999 La Quinta resident arrested for possession of methamphetamine at Calle Colima and Avenida Martinez. 042099 Indio resident arrested for possession of methamphetamine at Washington and Fred Waring. 042299 Indio resident arrested for possession of marijuana at Adams and Hwy.. 111. La Quinta resident arrested for causing a traffic collision while under the influence of alcohol at Adams and Ave. 48. La Quinta resident arrested for driving under the influence of alcohol at Avenida Bermudas and Calle Sinoloa. 042399 La Quinta resident arrested for public intoxication at Avenida Bermudas and La Fonda. La Quinta resident arrested for spousal battery in the 51800 block of Avenida Cortez. J APRIL HIGHLIGHTS CONTINUED 042499 La Quinta resident arrested for possession of marijuana at Westward Ho and Adams. 042699 La Quinta juvenile arrested for possession of marijuana at the La Quinta Middle School. La Quinta resident arrested for possession of methamphetamine in the 51200 block of Calle Guatemala. 042799 La Quinta resident arrested for possession of methamphetamine in the 52500 block of Avenida Vallejo. La Quinta resident arrested for driving under the influence of alcohol at Eisenhower and Washington. 042899 La Quinta resident arrested for driving under the influence of alcohol at Washington and Ave. 48. Two La Quinta residents arrested for public intoxication at Washington and Ave. 48. CITY of LA QU I NTA TARGET TEAM RECAP Total Mileage: 918 mi. Ongoing investigations: Arrests/Filings: Vehicle stops/checks Business contacts Investigation assists Arrest warrants, served Arrest warrants attempted Programs Pedestrian checks Crime prevention hours Bar checks Back-ups Follow-ups Search Warrants Probation searches Parole searches Consent searches Meetings Recovered stolen property Citations Surveillances Property checks Civil Commitments Bicycle time Training hours Illegal Drugs seized Arrest and Filing summary: APRIL 1999 5 12 45 21 4 4 4 1 70 3 3 11 7 0 14 0 62 0 $0.00 6 0 15 0 24 hours 24 2 grms methamphetamine 55 grams marijuana LQ resident arrested for vandalism (graffiti) during the spring break program. Indio resident arrested for vandalism (graffiti) during the spring break program. �► S4 , s1►199 Indio resident arrested on a strong arm robbery warrant. (2) LQ residents arrested for DUI. (2) LQ juveniles arrested for possession of marijuana. LQ resident arrested for a Los Angeles fugitive warrant. LQ resident arrested for auto -theft warrant. Rancho Mirage resident arrested for speed contest and a speeding warrant. LQ resident charged with possession of methamphetamine and marijuana and sales of the same. Noteworthy accomplishments: The Target Team and County Probation conducted numerous probation searches in the City Of La Quinta. During the searches they gathered needed information reference the "tagging" problems in the Cove. Also found during a probation search was over 2 grams of methamphetamine and 55 grams of marijuana. The Target Team authored a "Spring Break Program" in order to curtail juvenile related problems during the school break at Easter. The target areas included vandalism, curfew, assaults and drug/alcohol use. The program was successfully implemented and many arrests and citations were issued. The program also netted very useful information in reference the past graffiti problems. The Target Team assisted patrol with several traffic accidents during the month and also assisted with the traffic problems which occurred during a power outage on 04/28. The Target Team assisted patrol with several calls for service including; domestic violence, trespassing suspects, traffic stops, warrant services. The Target Team made use of the Bike Patrol program this month for a total of 24 hours and approx. 75 miles. Dep. Brewster successfully attended the 24 hour bike patrol training course. Prepared on 05/01/99, by; L. Dep. E. Price #2273 Dep. T. Brewster #2297 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT APRIL 1999 LA QUINTA HIGH SCHOOL Deputy Rickie Simms City Contracted Position 9 Reports 6 Citations 2 Cases filed with the District Attorney 2 Arrests HIGHLIGHTS: Six students were cited for being truant from school. Both cases filed with the District Attorney's Office were for fighting on the campus. Arrests were for vandalism/gang graffiti. LA QUINTA MIDDLE SCHOOL Deputy Randall Wedertz (RSO Grand Funded Position) 12 Reports 3 Arrests 1 Citation 6 Pedestrian Checks 10 Traffic Stops HIGHLIGHTS: Two arrests were for Possession of Marijuana and one arrest for Possession of a Knife on school grounds. One citation was issued for truancy. Two of the reports were for felony terrorist threats. SRO Wedertz met with school principal and staff to update security plan (Colorado incident). The plan was handed out to each teacher and they attended a mandatory staff meeting on the subject. Both SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities and characteristics is invaluable to police efforts in juvenile crime prevention and apprehension. J _ � CITY OF LA QUINTA APRIL CRIME COMPARISONS CRIME APRIL 99 APRIL 98 YTD (99) YTD (98) *HOMICIDE 0 0 0 2 *RAPE 0 4 1 9 SEX CRIMES (FEL) 1 2 8 5 SEX CRIMES (MISD) 1 0 2 4 ROBBERY 0 0 6 2 ASSAULT (FEL) 8 8 32 34 ASSAULT (MISD) 24 19 74 61 BURGLARY 21 34 92 156 *VEHICLE THEFT 14 7 38 31 *THEFT (FEL) 14 10 58 37 THEFT (MISD) 18 31 102 115 VANDALISM (MISD) 18 23 163 97 DOM. VIOLENCE 11 9 32 39 NARCOTICS 13 1 42 19 DUI 12 7 28 35 T/C NON -INJURY 26 30 131 121 T/C INJURY 4 2 16 21 T/C FATAL 0 0 0 0 TRAFFIC CITATIONS 228 237 1059 897 TOTAL ARRESTS 115 326 1265 1266 * STATISTICS INCLUDE ATTEMPTS �z U- Lij F- LL w TZ F- m w D LLI m m 0 x w Q. 9 w Q 0 2 0 m C) LO C) LO C) U') CD LO C) ,qT m Ce) CN C\l T— It— z w NO a w 0 w U O a Q z 0 0') 00 0) (Y) 00 w(0 �t N O w m O O IT CL U- w F- w m m 0 w U X W U w a Q w 0 U_ O 2 ul 0 uj C) 0 CL 4t .mj x w 0 -1 w 0 T- -j 0 0 w 0 z w O w C) LO 0 LO CN T- T- C) C) C) C) C) C) C) C) C) C) C) C) CD C) N 0 00 (D IT (N CO LO 11, cle) N Ir— 0 U) z 0 C) LL LL RIVERSIDE COUNTY SHERIFF INDIO STATION MEMORANDUM To: Captain Singerton via chain of command Date: April 15, 1999 From: Deputy Brewster #2297 Re: Spring Break After Action Report The La Quinta Target Team conducted a spring break program on 040299 through 041099. The program was designed to curb juvenile crimes within the city including but not limited to curfew violations, vandalism, and alcohol use. The La Quinta Target Team adjusted their shift hours during this program to 5:00 P.M. to 3.00 A.M. The Target Team worked in plain clothes in an unmarked patrol car. The program called for two deputies to work extra duty each night in uniform in a patrol car from 9:00 P.M. to 3:00 A.M. The program also had the help of two school resource deputies who adjusted their hours to work 7:00 P.M. to 3:00 A.M. in plain clothes in an unmarked patrol car. The two uniformed deputies were assigned to patrol the La Quinta Cove area. The school resource deputies were assigned to patrol the north end of the city. The Target Team patrolled the entire city. A total of twelve extra duty hours were not used as only one Deputy signed up to work on Friday April 9, 1999 and Saturday April 10, 1999. The program started off at 5:00 P.M. on Friday April 2, 1999 with the Target Team accompanying Juvenile Probation on probation checks on juveniles. This activity revealed an adult drug dealer operating at a house where one of our juvenile probationers live. Charges are pending in that case. The weather during the week was very uncooperative with high winds and very cold temperatures. People tend to stay indoors during inclement weather. On Monday April 5, 1999 the weather let up some and we saw an increase in pedestrians walking around the cove area. Two suspected taggers were caught in the act of spray painting and marking up electrical boxes on Calle Durango and Avenida Velasco. Both suspects had spray paint and markers in their possession at the time they were caught. One suspect was booked into the Indio Jail, as he was eighteen, and posted $2500.00 bail. The other suspect was booked into Indio Juvenile Hall and later released to his parents. Both suspects cooperated in giving up valuable information on other taggers operating within our city. Those leads will assist in seeking prosecution on additional suspects that vandalize property in the future. I >- The program continued through the week with the weather again taking a turn for the worse. It appeared that word got out on the street that the Sheriffs Department was out in force, as we saw a large decrease in graffiti during the week. Total statistics for the week: Extra duty hours used: 132 Pedestrian checks: 66 Vehicle checks: 40 Curfew citations issued: 6 Felony warrants served: 1 DUI arrests: 2 Narcotics arrests: 3 Vandalism arrests: 2 Riverside County Sheriff's Department 6 Indio Station Larry D. Smith, Sheriff 82-695 Dr. Carreon Blvd. Indio, CA 92201 (760) 863-8952 Fax (760) 863-8955 i TO: , "Tom Genovese, City Manager DATE: May 12,1999 City of La Quinta FR: Capt. Singerton, Police Chi f City of La Quinta j RE: Violence in La Quinta Schools: Prevention and Intervention from a Police Perspective This attachment to the Police Report is in response to inquiries by the City Council in regards to police preparedness for violence related school disasters. The Colorado tragedy, along with several other recent high -profile cases of school shootings, has led to a re-evaluation of security needs for students and staff while on campus. Deterring gun carrying in schools is essential for both safety and education. Even if actual shootings at school are rare, the presence of guns in schools is not rare and the threatening environment guns create makes teaching and learning difficult. My response covers three areas of concern: Programs Currently in Place; Strategies Under Development; and, Future Proposals. Programs Currently in Place • School Resource Officers The City of La Quinta currently has two School Resource Officers working in the schools. The presence of these uniform officers is a helpful deterrent to guns entering the school. The Officers provide both environmental protection and extra staff who can build relationships with the students. Their continual monitoring of all areas of the school building and grounds increases the opportunities for detecting students carrying weapons and increases their fear of being caught. Not only do they generate intelligence useful in identifying students at risk, but they actively stop cars in school areas for suspicious behavior and minor infractions. These actions help to reduce the possibility of gang drive -by incidents and keep nonstudents out of the area. Riverside County Kids with Guns Protocol (See Attachment) A protocol has been adopted by all Riverside County agencies for use when a young person is found to be in possession of a gun. The La Quinta Police Department (Riverside County Sheriff's Department), adheres to this protocol when situations arise where minors are found to be in possession of a gun. This protocol is unique in the way that any one incident automatically involves all the agencies. While it does focus on intervention rather than prevention, the system of warnings, parent notification, and sanctions, work together to create a safer educational environment. Student Assistance Program (SAP) Memorandum Of Understanding Between Desert Sands Unified School District and the Riverside County Sheriff's/La Quinta The current MOU covers both the high school and the middle schools of La Quinta. SAP has r <J similar MOUs with the Indio Police Department and Palm Desert Police (RSO). The program facilitates the full continuum of prevention curriculum and events, intervention, support, suppression, parenting, staff development, technical assistance, and community networking. One of the goals articulated in the project summary is to reduce violence and other risk behaviors in the schools. The La Quinta High School SRO chairs a quarterly task force meeting attended by the school District Chief of Security, site administrators, the other police department SROs, and other school personnel. The purpose is to exchange information regarding student drug/violence activity on or near the school sites as well as planning for and evaluating ongoing strategies and programs. In addition, the police department is represented at monthly Advisory Committee meetings and provides training to school staff through in-service days scheduled by the school district. The MOU also calls for participation of the La Quinta police in semester sweeps of the parking lot areas of the schools and the use of canines where possible. The program has resulted in a 40-70% reduction in high school violence related suspensions. The full -service approach has resulted in a 300% increase in voluntary referrals to the individualized case management process, which combines prevention and intervention strategies for "one family at a time." Strategies Currently in Development Countywide Procedures to Deal with Threats or Acts of Violence on Campus The office of the Riverside County Superintendent of Schools is developing protocol and procedures to deal with threats or acts of violence on any school campus. Initially, they have created a crisis team to respond to any incident which may occur. Additionally, they are compiling information, on a countywide basis, of any threats of violence on a school campus. To assist with this, the La Quinta. Police forwards information on any threat received to the Desert Sands Unified School District. • Both La Quinta SROs are meeting with school administration to update the "Safe Schools" plan which has a master protocol for disaster preparedness. Update includes specifics as to deployment strategies, building layouts, and response protocol in major violence related incidents. The Riverside County Sheriff's Emergency Service Team (more commonly known as SWAT), will be involved as documentation progresses. Future Proposals • Training of Teachers and Staff Update training provided by SROs to school staff to include the early warning signs for violence, visual screening techniques for spotting concealed weapons, and appropriate procedures for responding to a student with a gun. • Increase police presentations to students focused on student responsibility through education about the dangers of carrying guns. Having learned that no school is immune to serious and sudden violence, your Police Department is working with the community to update and adopt new protocols and security strategies. This will always be an ongoing process. Rigorously selected security approaches require continual modification as one considers the constant flow of new information and how it relates to actual or potential local gun violence problems. By working together with other agencies in the community, we are able to share resources and special skills. Some of the strategies focus on youth education; others include a system of warnings, parent notification, and sanctions to create a safer educational environment for the youth of La Quinta. Z n RIVERSIDE COUNTY KIDS WITH GUNS PROTOCOL A protocol for use when a young person is found to be in possession of a gun. Riverside, California February, 1999 RIVERSIDE COUNTY KIDS WITH GUNS PROTOCOL SUMMARY Table of Contents Kids with Guns Protocol Summary ............................................................................... i Kidswith Guns Protocol.................................................................................................. 1 Statement................................................................................................................. 1 LawEnforcement.................................................................................................... 1 Office of the District Attorney ........................... ............................. ------................... 4 Probation Department............................................................................................. 4 Mental Health Department...................................1................. Department of Public Social Services.................................................................... 7 Riverside County Office of Education/Local School Districts ................................. 7 HighRisk Indicators......................................................................................................... 9 Participating Agencies..................................................................... RIVERSIDE COUNTY KIDS WITH GUNS PROTOCOL SUMMARY Statement In the past months the nation has been rocked by reports of shootings on school campuses. These incidents, together with the increase in violence involving youths with weapons has prompted the District Attorney, Law Enforcement Agencies, Probation, Consolidated Courts, County Superintendent of Schools as well as local school districts, Mental Health, and Department of Public Social Services to form a multi -disciplinary task force to explore prevention and intervention strategies in order to prevent future tragedies from occurring in Riverside County. The following is a summary of the agreement between the various members of the multi -disciplinary task force to address youths in possession of firearms on and off school campuses. The members of the Multi -Disciplinary Team (MDT) have agreed in principle that: Law Enforcement will investigate and report the circumstances of the offense and will expand the investigation by contacting the parents and/or legal guardians and by making a home visit to conduct an evaluation. 2. Probation will detain the minor and coordinate the efforts of the MDT by making the appropriate referrals to the various agencies. Information and assessment from the combined members of the team will be employed in determining future intervention strategies where appropriate. 3. County Office of Education will make available information concerning the minor to the appropriate agencies, and serve as a liaison between MDT and local school districts. 4. Mental Health will provide a profile, which will be used by the various members of the team and will administer a mental assessment to determine the danger of the suspect to himself/herself and others. The results together with the information from other cooperating agencies will be used in making a final assessment, which will be shared with other members of the team where appropriate. 5. Child Protective Services (CPS) will research its database to determine whether they have an open file on the youth or his/her family. Should the agency have a file, information will then be shared with the appropriate agency. 6. Riverside County Office of Education, in conjunction with local school districts and Social Services Agencies will develop an adjunct protocol to deal with threats or acts of violence, excluding acts where firearms are involved. The primary assessment tool will be the personality assessment profile developed by the Mental Health Department. 7. This protocol will be reviewed and assessed three months from the date of implementation by agencies involved. RIVERSIDE COUNTY KIDS WITH GUNS PROTOCOL Statement Nationwide there has been an increase of violent incidents involving youths and guns. In several cases, the youths involved gave warning signs by way of threats or statements made to friends and/or school employees. Drawing from the tragic experiences of other communities who have suffered devastating violence as a result of this problem, Riverside County Law Enforcement Agencies in conjunction with the District Attorney, Probation, Consolidated Courts, County Office of Education and local school districts, Mental Health, Department of Public Social Services and community based agencies, have established this protocol. This protocol is to be used within Riverside County for identification of youths at risk of violence, and the uniform implementation, enforcement, and reporting of incidents involving youths and guns. Law Enforcement A. Dispatchers: Assign the call utilizing existing prioritization guidelines. 2. Assign a report number to the call for documentation purposes. 3. Contact the appropriate on -duty field supervisor, if required to, per your department's policy. B. Officers: Make contact with the reporting party and the senior school administrator of that campus. 2. Contact known suspect(s) and eliminate any potential immediate threat by searching the suspect(s) for firearms. The search should be conducted using the following guidelines, as set forth in New Jersey v. T.L.O. (1985). Police search in school requires warrant unless: • Probable cause exists at the inception of the search, along with exigent circumstances. • There is a specific rule waiving the warrant requirement. • Informed consent of the person to be searched has been obtained. • The custodian of the place to be searched requests the search. • Pursuant to a lawful arrest. 3. Identify and interview all victims and witnesses. Assess the threat by investigating the suspect's past behavior, including police contacts and school -related problems. 4. Evaluate the suspect for Welfare and Institution Code §5150 criteria. 5. Notify the suspect's parents/guardian of the incident and inquire about the history and availability of firearms at the residence. 6. Make every effort to obtain consent search of the suspect's residence/bedroom and vehicle for firearms evidence. If the suspect is a juvenile, obtain consent from the parents/guardian. 7. If the consent cannot be obtained, advise the field supervisor of the situation and all known facts. The supervisor will then provide guidance as to whether a search warrant will be sought. 8. When examining the suspect's bedroom for firearms evidence, threatening letters, etc., take note of the room's condition and any indicators of violent, dark, or morbid themes. 9. If evidence is seized, follow your department's policy with respect to documentation and proper handling. 10. Complete a juvenile petition (J132), a statement of probable cause, and an arrest report that fully documents your investigation. In addition to normal investigation, the report is to include the following: • Reaction of suspect's parents/guardian; • Suspect's access to firearms; • Suspect's familiarity and training with firearms; and • Description of suspect's bedroom and general home environment. 11. Transport suspect to Juvenile Hall. 12. Notify the Intake Officer of the nature of the arrest and protocol requirements, C. On-site/Reported in Public Place/Campus Related: 1. Make contact with the reporting party (if applicable). 2. Make contact with the suspect based on one of the following reasons: • A consensual encounter • Reasonable suspicion to detain • Probable cause to arrest 3. If specific facts exist that cause you to feel in danger, conduct pat -down search of outer clothing for firearms [Terry (1968) 392 U.S. 1]. 4. If there is insufficient probable cause, or the element of danger does not exist, make every effort to obtain consent for the search. 5. Seize any firearms discovered during the pat -down search as evidence. tag . 1 6 jl'J� 2 6. Identify and interview all victims and witnesses. 7. Assess the threat by investigating the suspect's past behavior, including the police contacts and school related problems. 8. Evaluate the suspect for Welfare and Institutions Code §5150 Welfare criteria. 9. Notify the suspect's parents/guardian of the incident and inquire about the history and availability of firearms at the residence. 10. Make every effort to obtain a consent search of the suspect's residence/bedroom and vehicle for firearms evidence. If the suspect is a juvenile, obtain consent from the parents/guardian. 11. If consent cannot be obtained, advise the field supervisor of the situation and all known facts. The supervisor will then provide guidance as to whether a search warrant will be sought. 12. When examining the suspect's bedroom for firearms evidence, threatening letters, etc., take note of the room's condition and any indicators of violent, dark, or morbid themes. 13. If evidence is seized, follow your department's policy with respect to documentation and proper handling. 14. Complete a juvenile petition (J132), a statement of probable cause, and an arrest report that fully documents your investigation. In addition to your normal investigation, the report is to include the following: • Reaction of suspect's parents/guardian; • Suspect's access to firearms, • Suspect's familiarity and training with firearms; and • Description of suspect's bedroom and general home environment. 15. Transport suspect to Juvenile Hall. 16. Notify the Intake Officer of the nature of the arrest and protocol requirements. D. Field Supervisor: 1. Monitor status of investigation. 2. Ensure thoroughness of investigation. 3. Provide guidance to the investigative officer as needed. 4. Request assistance from follow-up detectives when necessary. 5. Review crime report for details. 3 6. Manage or designate management of information to media and press, Office of the District Attorne A. The District Attorney's Office adopts a policy of zero tolerance for firearms on any school campus. B. The District Attorney's Office will prosecute any minor found in possession of a gun on school grounds to the fullest extent of the law. C. The District Attorney's Office will strictly enforce the law in any case wherein a minor is unlawfully found in possession of a firearm off a school campus. D. The District Attorney's Office will strictly enforce violations in cases where a parent or legal guardian is found not to have exercised reasonable care, supervision, protection and control over their minor child. Penal Code §272 (Contributing to the Delinquency of a Minor). E. The District Attorney's Office will strictly enforce violations against the parent or legal guardian where a juvenile is found in illegal possession of a firearm. Penal Code §12035(b) (Criminal Storage of a Firearm). F. The District Attorney's Office will coordinate and cooperate with the schools, law enforcement, probation, mental health, and other county agencies in reducing and preventing illegal firearm possession by minors, in the interests of public safety and the youth. Probation Department As a participant in the Riverside County Kids with Guns Interagency Protocol, the Riverside County Probation Department will temporarily detain minors brought to a Riverside County Juvenile Hall by law enforcement for offenses outlined in the protocol. A. Upon a minor being booked in Juvenile Hall, law enforcement will notify the detention control officer that the minor is a gun protocol case. B. Detention Control staff will: 1. Review crime report, J132 and probable cause statements. 2. Initiate a case log for identifying the referral as protocol case, establishing timeframes for completing an assessment, capturing "profile" data checklist on the minor and coordinating the assessment. 3, Obtain or arrange to obtain any additional information from the arresting officer. J r, 51 4. Interview the minor, parents, school, victim or ancillary people if not already done so by law enforcement/others. 5. Evaluate data on minor against the at -risk profile pre -assessment tool. 6. Notify Mental Health on minors who appear at -risk per profile criteria for an in-depth assessment. 7. Arrange for Mental Health to review/copy arrest documents. 8. Notify Mental Health and appropriate agency of timelines for assessment. 9. Process detention of minor per normal Juvenile Hall procedure. 10. Monitor/notify the Department of Public Social Services when appropriate at (800) 346-8100. C. Juvenile Hall will notify Probation Intake of pending cases, outcome of assessment and FAX protocol log and documents to them. D. Juvenile Hall will finalize the coordinated assessment and refer it to Probation Intake. The evaluation will determine referral outcome; i.e., referral to District Attorney for prosecution, diversion, referral to county or community agency, parental counseling. Minors who are found to not be at -risk will be processed under normal procedures. 2. Minors who are found to be at -risk will be referred for juvenile court processing or Children's Mental Health Services depending on the assessments and legal parameters. E. When minors arrested on gun charges are released from Juvenile Hall, parents will be furnished the District Attorney's fact sheet on 272 PC and 12035(b) PC and sign receipt for same. Juvenile Hall will forward this to the District Attorney's office, Juvenile Section. F. All parents of minors who were arrested pursuant to this protocol will be given a fact and resource sheet at the time the minor is released from Juvenile Hall to educate and assist the parent in handling the minor's problem. G. While Juvenile Hall/Probation Intake staff will set the specific assessment timeframes on each case, generally those timefrarnes will be: within 6-8 hours for misdemeanors and within 10-12 hours for felonies. H. Probation will detain minors at Juvenile Hall within legal structures to allow an assessment to be completed, provided Juvenile Hall is not under emergency conditions or court order due to overcrowding. When juvenile is released, the arresting law enforcement agency and/or jurisdiction of residence will be notified of release. J. Juvenile Hall/Probation Intake are available to answer questions on the protocol: ;) 5 East County Indio Detention and Treatment Center Detention Control Officer (760) 863-7600; FAX- [760] 863-7615 Indio Juvenile Probation Intake Officer (760) 863-8221; FAX: [760] 863-8916 Mid and West County Riverside Juvenile Hall Detention Control Officer (909) 358-4201; FAX: (909) 358-4213 Juvenile Probation In -Custody Intake Officer (909) 358-4356; FAX: [909] 358-4253 Mental Health Department A. When a child/adolescent is brought to Juvenile Hall fora firearms violation, the Probation Department will notify Mental Health for risk assessment of the child. B. The Mental Health Staff will review the information obtained from law enforcement and probation for the following risk factors: • Response of child • Response of parent • Assessment of access to firearms in the home • Assessment of home and room of child C. Mental Health will complete a risk assessment of the child to evaluate the following: • Danger to self and others • "Differentiation" between conduct disorder behavior and other types of mental health problems D. The assessment will be shared where legally and professionally appropriate with the following agencies: • Probation • Schools • CPS • Law enforcement Any release of information must comply with the Welfare & Institutions Code 5328 et seq., and the Juvenile Court "TNG" order. 6 E. Mental Health currently maintains staff in Riverside and Indio Juvenile Halls Monday through Friday. Staff will be made available for weekend/holiday coverage on an on -call basis. Department of Public Social Services The Department of Public Social Services is committed to this effort and will provide full support. A. The Department of Public Social Services will provide research information and support to cooperating agencies. The statewide CWS/CMS computer system can provide background information on minors and their families if they have been entered into the system. B. Upon notification regarding a detained juvenile suspect, the Department of Public Social Services will clarify the protection issues. C. If there are siblings in the juvenile suspect's home, the Department of Public Social Services contact will conduct an assessment of the minor(s) and the family. D. The Department of Public Social Services will make its resources available to do such other things as may become necessary and helpful on a case by case basis. Riverside Countv Office of Education/Local School Districts The following protocol is to be followed throughout Riverside County schools/districts when a minor is arrested for being in possession of a firearm: A. Responsibilities of Coordinator/Principal of Juvenile Hall: Contact Principal of minor's school of attendance. Briefly explain gun -free zone protocol and assessment form. 2. Advise Principal that a copy of assessment form will be FAXed to him/her. I Ask school site Principal to obtain information requested as soon as possible prior to the end of the school day and provide information by telephone or facsimile to Coordinator/Principal. 4. Forward information received from school site Principal to appropriate Probation Department and/or Mental Health staff. The following Riverside County Office of Education staff will assume responsibility of Coordinator/Principal if he/she is unavailable. 7 East County Jim Koedyker, Field Consultant Correctional Education Program (760) 863-3022; FAX: [760] 775-3353 West County Steve Clute, Field Consultant Correctional Education Program (909) 369-6434; FAX: [909] 682-3947 Countywide Betty Folsom, Administrator Child Welfare and Attendance (909) 222-4459; FAX: [909] 778-0487 B. Responsibilities of School District Personnel: 1. Receive request for information regarding student from Coordinator/Principal of Juvenile Hall. 2. Obtain information requested on assessment form. 3. Contact Principal/Coordinator by telephone or facsimile, and provide assessment information. S HIGH RISK INDICATORS` • Under 15 years old • Average to good student • Pre -system No arrest/court history • Socially isolated/no or few friends Withdrawn, excessive feelings of rejection May have moved frequently Feelings of being picked on and persecuted • Depression May have made suicidal comments or self -mutilated May be a victim of violence/abuse • Pattern of Angry Behavior May have history of tantrums, explosive rage Violent or dark themes to: Discussion, drawings, writings, fantasies • Preoccupation with guns or violence • Animal cruelty Torture or mutilation of animals in the past • Past history of setting fires • Verbal cues Talks about something "big" happening Talks about being noticed/becoming famous • Access to guns and knowledge of their use • Parents may minimize or deny • Children typically exhibit multiple warning signs, usually with increasing intensity over time. 9 PARTICIPATING AGENCIES Alvord Unified School District Banning Police Department Banning Sheriff's Station Banning Unified School District Beaumont Police Department Beaumont Unified School District Blythe Police Department Blythe Sheriff's Station Cathedral City Police Department Coachella Valley Unified School District Corona Police Department Corona -Norco Unified School District Desert Center Unified School District Desert Sands Unified School District Hemet Police Department Hemet Sheriff's Station Hemet Unified School District Indio Police Department Indio Sheriff's Station Jurupa Sheriff's Station Jurupa Unified School District Lake Elsinore Sheriff's Station Lake Elsinore Unified School District Menifee Union School District Moreno Valley Sheriff's Station Moreno Valley Unified School District Murrieta Police Department Murrieta Valley Unified School District Nuview Union School District Palm Desert Sheriff's Station Palm Springs Police Department Palm Springs Unified School District Palo Verde Unified School District Perris School District Perris Sheriffs Station Perris Union High School District Riverside County Department of Public Social Services Riverside County District Attorney Riverside County Mental Health Riverside County Office of Education Riverside County Probation Riverside County Sheriff Riverside Police Department Riverside Unified School District Romoland School District San Jacinto Police Department San Jacinto Unified School District Southwest Sheriff's Station Temecula Valley Unified School District Val Verde Unified School District 10 RIVERSIDE COUNTY GUNS AND KIDS PROTOCOL A protocol for use when a young person is found to be in possession of a gun. District Attorney .-�C.c-e.� ` i:CJ f1�c��.J Marie Whittington Chief Probalion Officer David L. Long Superintendent of Scho J es T. Warren esiding Judge, Juvenile Court Richard Gonzalet7Chief Corona Police Department Lee eigel, Chief Palm Springs Police Department Terry ove,- Chief Banning Police Department George'Rawson, Chief Indio Police Department Paul Stotesbury, Chief -__ Desert Hot Springs Police Department tan Henry, Chief Cathedral City Police Department " Larry D!Smith Sheriff Dennis J_ Boyle, Dir ctor U Department of P is Social Services ��4'4 John . Ryan, irector Mental Health r Patrick Smith, Chief Beaumont Police Department Lee Evanson, Chief Hemet Police Department /w oil, Chief Police Department Larryf Vandiver, Chief Police Department e jo"U�a"t Mum to Police De art ent G Michael Hanbvan, Chief San Jacinto Police Department o\" A(A-eo—� Ronald Taylor, (Ilu n JudgeSuperior Court 11 Tit,/ 4 o4P Qum& COUNCIL/RDA MEETING DATE: May 18, 1999 ITEM TITLE: Continued Public Hearing to Certify Environmental Assessment 98-369 and Approve Tentative Tract Map 28982, Site Development Permit 98-631 and Tract 24230 (Amendment #1), a Request by A. G. Spanos Corporation to Approve Development Plans for a 160 Multi -family Unit Project, Subdivide 10.17 Acres for 160-Airspace Condominiums and Elimination of a Requirement to Provide Affordable Housing Units Located at the Southwest Corner of 47th Avenue and Adams Street RECOMMENDATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the Agreement to Continue Applications to allow for continuation of certification of a Mitigated Negative Declaration (EA 98-369) and approval of Tentative Tract Map 28982, Site Development Permit 98-631 , and Tract 24230 (Amendment #1) to July 20, 1999; and authorize the Mayor to sign said Agreement. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On February 16, 1999, the City Council, at a continued Public Hearing, heard public testimony for the proposed 160-unit multi -family project located at the southwest corner of 47th Avenue and Adams Street (see Attachments 1 and 2), pursuant to the Planning Commission's recommendation for approval on January 26, 1999. The City Council, after reviewing the information from adjacent property owners and the applicant's legal representative, continued review to March 16, 1999 by adoption of Minute Motion 99-23. SRCCSpanos 5-18, 33 On March 16, 1999, the City Council, on a 5-0 vote, adopted Minute Motion 99-30, continuing discussion for this project to April 20, 1999 after receiving a letter from the developer's legal counsel requesting a 30-day delay. On April 20, 1999, the City Council, on a 5-0 vote, adopted Minute Motion 99-51, continuing discussion for this project to May 18, 1999 permitting continued negotiations between the City's Redevelopment Agency and the developer to relocate the project to property owned by the City located on the north side of 48'h Avenue and east of Adams Street. Due to ongoing negotiations between the developer and City, staff is recommending a continuance to July 20, 1999 based on the attached "Agreement to Continue Applications" (see Attachment 3), allowing the developer adequate time to prepare development plans for the alternate site and also allowing the Planning Commission and City Council time to review the plans. If the City Council chooses to take action at this Public Hearing, staff has attached the report from the February 16, 1999 meeting, excluding attachments (see Attachment 4). FINDINGS AND ALTERNATIVES: No findings are necessary to continue the request. However, findings necessary to approve this request can be made and are contained in the attached Resolutions. Alternatives available to the City Council include: 1 . Adopt the Agreement to Continue Applications to allow for continuation of certification of a Mitigated Negative Declaration (EA 98-369) and approval of Tentative Tract Map 28982, Site Development Permit 98-631, and Tract 24230 (Amendment #1) to July 20, 1999; and authorize the Mayor to sign said Agreement; or 2. Certify a Mitigated Negative Declaration for Environmental Assessment 98-369 and approve Tentative Tract Map 28982, Site Development Permit 98-631 and Tract 24230 (Amendment #1), subject to the attached findings and conditions; or 3. Do not approve the Certification of a Mitigated Negative Declaration (EA 98- 369) and approval of Tentative Tract Map 28982, Site Development Permit 98- 631 and Tract 24230 (Amendment #1); or 4. Provide staff with alternative direction. 0 000000 SRCCSpanos 5-18, 33 Page 2 of 3 Respectfully submitted, fJerHernZr, Community' Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Location Map 2. Site Plan 3. Agreement to Continue Applications 4. February 16, 1999 City Council Staff Report (Excerpt) SRCCSpanos 5-18, 33 Page 3 of 3 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 98-369 FOR TENTATIVE TRACT MAP 28982 TO ALLOW THE SUBDIVISION OF 10.1 ACRES INTO ONE CONDOMINIUM LOT, SITE DEVELOPMENT PERMIT 98-631 TO CONSTRUCT 160 MULTI -FAMILY UNITS AND ACCESSORY BUILDINGS, AND TRACT MAP 24230 AMENDMENT 1 TO ELIMINATE CONDITION NO. 41 PERTAINING TO AFFORDABLE HOUSING. ENVIRONMENTAL ASSESSMENT 98-369 WHEREAS, the City Council of the City of La Quinta, California, did on the 15th December, 1998, 161h day of February, 1999, 161h day of March, 1999, 20" day of April, 1999, and 18th day of May, 1999, hold duly -noticed Public Hearings as requested by A. G. Spanos on the Environmental Analysis for Tentative Tract Map 28982, Site Development Permit 98-631, and Tract Map 24230 (Amendment 1), located at the southwest corner of the intersection of 47th Avenue and Adams Street; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 241h day of November, 1998, and the 261h day of January, 1999, hold duly -noticed Public Hearings as requested by A. G. Spanos on the Environmental Analysis for Tentative Tract Map 28982, Site Development Permit 98-631, and Tract Map 24230 (Amendment 1), and did recommend, by Planning Commission Resolution 99-007, certification of a Mitigated Negative Declaration of Environmental Impact for EA 98-369; and, WHEREAS, said Environmental Assessment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution 83-63, in that the Community Development Director has conducted an Initial Study (Environmental Assessment 98-369) and has determined that although the proposed subdivision, development, and amendment could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the Conditions of Approval for Environmental Assessment 98-369, and a Mitigated Negative Declaration of Environmental Impact should be filed; and, 000004 Resolution 99- May 18, 1999 A.G. Spanos WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did make findings to justify the Certification of said Environmental Assessment; and, WHEREAS, at the Public Hearing, said Certification was based on findings and subject to certain mitigation measures; and, WHEREAS, the La Quinta City Council on the 18th day of May, 1999, did find the following facts to justify certification of said Environmental Assessment: 1 . The proposed tentative tract map, site development permit, and amendment will not have the potential to degrade the quality of the environment, with the implementation of mitigation measures. 2. The proposed tentative tract map, site development permit, and amendment will not have the potential to achieve short term goals to the disadvantage of long- term goals, with the successful implementation of mitigation. 3. The proposed tentative tract map, site development permit, and amendment will not have impacts which are individually limited but cumulatively considerable when considering planned or proposed development in the immediate vicinity. 4. The proposed tentative tract map, site development permit, and amendment will not have environmental effects that will adversely affect human life, safety, and welfare either directly or indirectly, with the implementation of mitigation measures. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitutes the findings of the City Council in this case; 2. That it does hereby concur with the environmental determination and Certification of Environmental Assessment 98-369 for the proposed Tentative Tract Map 28982, Site Development Permit 98-631 , and Tract Map 24230 Amendment No. 1. 000005 Resolution 99- May 18, 1999 A.G. Spanos PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of May, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN L. PEI A, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California P:\ccResoEA98-369Spanos.wpd 00000`' INITIAL STUDY - ADDENDUM 10XV ENVIRONMENTAL ASSESSMENT 98-369 Aventine Tentative Tract 28982 Site Development Permit 98-631 Tract 24230 (Amendment #1) Applicant: A. G. Spanos Prepared by: City of La Quinta Community Development Department 78-495 Calle Tampico La Quinta, CA 92253 Revised January 21, 1999 00000'7 TABLE OF CONTENTS 1 INTRODUCTION................................................3 1.1 Project Overview ............................................... 3 1.2 Purpose of Initial Study .......................................... 4 1.3 Background of Environmental Review .............................. 4 1.4 Summary of Preliminary Environmental Review ...................... 4 2 PROJECT DESCRIPTION ........................................ 5 2.1 Project Location and Environmental Setting .......................... 5 2.2 Physical Characteristics .......................................... 5 2.3 Operational Characteristics ....................................... 5 2.4 Objectives....................................................5 2.5 Discretionary Actions ........................................... 5 2.6 Related Projects ............................................... 5 3 ENVIRONMENTAL ASSESSMENT ................................ 6 3.1 Land Use and Planning ......................................... 6 3.2 Population and Housing ......................................... 8 3.3 Earth Resources..............................................10 3.4 Water......................................................13 3.5 Air Quality .................................................. 17 3.6 Transportation/Circulation...................................... 19 3.7 Biological Resources .......................................... 21 3.8 Energy and Mineral Resources .................................. 22 3.9 Hazards....................................................23 3.10 Noise......................................................25 3.11 Public Services ............................................... 26 3.12 Utilities..................................................... 28 3.13 Aesthetics...................................................30 3.14 Cultural Resources ............................................ 32 3.15 Recreation..................................................34 4 MANDATORY FINDINGS OF SIGNIFICANCE ..................... 34 5 EARLIER ANALYSIS...........................................35 v 3 P:AEA98-369Aventine.wpd 2 SECTION 1: INTRODUCTION 1.1 PROJECT OVERVIEW The purpose of this Initial Study is to identify the potential environmental impacts of a proposed development resulting in 160 new multi -family units with garages, covered parking areas, a swimming pool, basketball court, golf putting area, administrative office, and other accessory amenities, located at the southwest corner of the intersection of 47" Avenue and Adams Street (A.P.N. 643-090-014). Tentative Tract Map 28982 proposes to subdivide 10.17 acres into one single family condominium residential lot. Site Development Permit 98-631 would ensure that the development and design standards of this Zoning Code, including but not limited to permitted uses, development standards, and supplemental regulations are satisfied. The site development permit process provides a means of achieving this purpose through City review of detailed plans for proposed development projects. The proposed one -bedroom unit will have 792 square feet of living space. There are 2 two -bedroom unit floor plans: Unit B having 960 square feet, and Unit C with 1,121 square feet. The applicant proposes to name the development, "Aventine." The project site is a part of a previously approved Tract Map 24230, which involved the division of 151 gross acres into 1 multi -family lot at the southwest corner of 47"' Avenue and Adams Street, 3 commercial parcels along the east frontage of Washington Street south of 47"' Avenue, and 281 single family residential lots located between these commercial and multi -family areas. TTM 24230 was approved by the City Council on July 5, 1989, by Resolution 89-85. The applicant is also requesting an amendment to Tract 24230 for deletion of Condition No. 41, which sets forth the reservation of a fixed percentage of units for low and moderate income persons. The single family development within Lake La Quinta was approved under Tract Map 26152, on July 31, 1990, by Resolution 90-64. This subdivision created 281 lots for single family custom homes on 103.5 acres at the northwest corner of 48"' Avenue and Adams Street, south of the proposed multi -family project site. In addition, Zone Change 89-037 was approved and changed the zoning designations of the property from R-2-9600, R-2-2500, and R-5 to R-2, R-1, and C-1 to implement a tract map for 281 single family lots, 22.58 acres of commercial retail -office, 10.1 acres for multi -family residential, and a 24-acre lake. The tract map and change of zone were assessed for environmental impacts in Environmental Assessment 89-110, for which a Negative Declaration of Environmental Impact was certified by the City Council. Subsequently, Tract Map 26152 was approved on July 31, 1990, and is within TM 24230 as a partial resubdivision to adjust multiple residential lot lines. The City of La Quinta is the Lead Agency for the project review, as defined by Section 21067 of the California Environmental Quality Act (CEQA). The Lead Agency is the public agency which has the principal responsibility for carrying out or approving a project which may have a significant effect upon the environment. The City of La Quinta, as the Lead Agency, has the authority to oversee the environmental review and to approve amendments to proj ects. VEA98-369Aventine.wpd 3 000009 1.2 PURPOSE OF INITIAL STUDY As part of the environmental review for the proposed Tentative Tract Map and Site Development Permit, the City of La Quinta Community Development Department staff has prepared this Initial Study. This document provides a basis for determining the nature and scope of the subsequent environmental review for the proposed requests. The purposes of the Initial Study, as stated in Section 15063 of the State CEQA Guidelines, include the following: To provide the Agency with information to use as the basis for deciding whether to prepare an Environmental Impact Report (EIR) or a Mitigated Negative Declaration of Environmental Impact for the proposed development; To enable the applicant, or the City of La Quinta, to modify the requests, mitigating adverse acts before an EIR is prepared, thereby enabling the projects to qualify for a Mitigated Negative Declaration of Environmental Impact; To assist the preparation of an EIR, should one be required, by focusing the analysis on those issues that will be adversely impacted by the proposed project; To facilitate environmental review early in the review of the Tentative Tract Map, Tract Map Amendment, and Site Development Permit; To provide documentation for the findings in a Negative Declaration that the Tentative Tract Map, Tract Map Amendment, and Site Development Permit will not have significant effects on the environment; To eliminate unnecessary EIR's; and, To determine whether a previously prepared EIR could be used with the project. 1.3 BACKGROUND OF ENVIRONMENTAL REVIEW The proposed Tentative Tract Map, Tract Map Amendment, and Site Development Permit applications were deemed subject to the environmental review requirements of CEQA in light of the intended development and potential impacts upon the property and surrounding area. This Initial Study Checklist and Addendum was prepared for review by the City of La Quinta Planning Commission and certification by the City Council. 1.4 SUMMARY OF PRELIMINARY ENVIRONMENTAL ASSESSMENT This Initial Study indicates that there is a potential for adverse environmental impacts related to geological problems, water, transportation/circulation, biological resources, noise, public services, aesthetics, and cultural resources, and recreation issues contained in the Environmental Checklist. The degree of some of these adverse impacts is significant, however, with the recommended mitigation measures, the level of significance will be reduced to less -than -significant levels. As a result, a Mitigated Negative Declaration of P:\EA98-369Aventine.wpd 4 000010 Environmental Impact will be recommended for this project, subject to conditions of approval and mitigation measures. An EIR will not be necessary. SECTION 2;_PROJECT DESCRIPTION 2.1 PROJECT LOCATION AND ENVIRONMENTAL SETTING The City of La Quinta is a 31.18 square mile municipality located in the southwestern portion of the Coachella Valley, in Riverside County, California. The City is bounded on the west by the City of Indian Wells, on the east by the City of Indio and Riverside County, on the north by Riverside County, and federal lands to the south. The City of La Quinta was incorporated in 1982. 2.2 PHYSICAL CHARACTERISTICS The proposed Tentative Tract 28982 would create one residential condominium lot within a gated development consisting of 160 residential units with garages and accessory structures. The project is located to the northeast of the Lake La Quinta development, and all access for the multi -family units will be off of 47"' Avenue. The project site is currently vacant land that is a part of Tract Map 24230. 2.3 OPERATIONAL CHARACTERISTICS The proposed development will operate as a multi -family residential project within a gated community. 2.4 OBJECTIVES The objectives of the proposed Tentative Tract 28982 and Site Development Permit 98-631 are to provide multi -family residential units. The request to eliminate Condition #41 of Tract 24230 is to relieve the applicant from the responsibility to provide for affordable housing. 2.5 DISCRETIONARY ACTIONS A discretionary action is an action taken by a government agency that calls for the exercise of judgment in deciding whether to approve a project. For this project, the government agency is the City of La Quinta. The proposed Tentative Tract Map and Site Development Permit will require discretionary recommendation of approval by the Planning Commission, and approval by the City Council. Certification of a Declaration of Environmental Impact for Environmental Assessment 98-369 must be determined prior to action on the subdivision or development approvals. 2.6 RELATED PROJECTS Proposed Tentative Tract Map 28982, Site Development Permit 98-631, and Tract 24230 Amendment #1 are companion applications for one project. There are no other current P:AEA98-369Aventine.wpd 5 000011 applications related to this project. Tract Map 23240 was approved in 1989, for the Lake La Quinta project, of which the Aventine project site is a part of. SECTION 3: ENVIRONMENTAL ASSESSMENT This section analyzes the potential environmental impacts associated with the land use and subdivision design approval of the proposed tentative tract and site development permit. The CEQA Checklist issue areas are evaluated in this addendum. For each checklist item, the environmental setting is discussed, including a description of the existing conditions within the City and the areas affected by the proposed subdivision. Thresholds of significance are defined either by standards adopted by responsible or trustee agencies, or by referring to criteria in CEQA (Appendix G). Mitigation measures are discussed for each issue and are formalized in the Mitigation Monitoring Plan that is a part of the project conditions of approval. 3.1 LAND USE AND PLANNING Regional Environmental Setting The City of La Quinta is located in the Coachella Valley, in the eastern portion of Riverside County. The valley is abundant with both desert plant and animal life. The topographical relief ranges from -237 feet below mean sea level (msl) to approximately 10,000 feet above msl. The valley is a part of the Colorado Desert region. Surrounding the valley are the San Jacinto Mountains, the Santa Rosa Mountains, the Orocopia Mountains in the distant southeast, the San Bernardino Mountains to the northeast. The San Andreas fault transects the northeastern edge of the valley. Local Environmental Setting The local setting for Aventine project is a relatively flat desert parcel with small sand dunes that overlay the ancient Lake Cahuilla shoreline. Elevations on the parcel vary with an average of 63-feet above mean sea level. The proposed project is located near the northern - central portion of the City, to the northeast of the Lake La Quinta project. Near the project site are vacant, commercially -designated parcels to the east and north, and developing residential areas within Lake La Quinta to the south and west. The proposed project would not be a part of the Lake La Quinta development, which is a single family, gated community. A. Would the project conflict with the general plan designation or zoning? No Impact. Adjacent land uses and their designations to the subdivision boundary consist of Low Density Residential (RL) zoned developed residential and vacant residential parcels to the south and west, vacant Regional Commercial (CR) zoned parcels and a CVWD well site to the north, and Regional Commercial (CR) zoned parcels to the east where an approved auto mall will be located. The General Plan land use designations are compatible with the zoning designations for the surrounding parcels. These adjacent land uses and their designations are compatible with the proposed high density residential land use of Tentative P:AEA98-369Aventine.wpd 6 000012 Tract 28982 as the high density residential will serve as a transition between the single family land uses and the commercial land uses. The subject property is designated as High Density Residential (HDR) on the City's General Plan, and High Density Residential (RI-1) on the City's Zoning Map. A perimeter wall around the proposed project will serve to separate the various land uses. There are no adverse impacts or conflicts identified for this request, thus, no mitigation is required for this issue (Source: La Quinta General Plan, 1992; La Quinta Master Environmental Assessment; La Quinta Zoning Map; La Quinta Housing Element). B. Would the project conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? No Impact. The City of La Quinta has jurisdiction over the proposed Tentative Tract Map, Tract Map Amendment, and Site Development Permit. The primary environmental plans and policies pertinent to this project are identified in La Quinta's General Plan, the General Plan EIR, the La Quinta Master Environmental Assessment, EA 98-110, and the City's CEQA Guidelines. The proposed development does not conflict with the above referenced documents adopted by the City Council. Specific environmental issues area could have impacts that will be individually mitigated by measures identified in this document. No mitigation is required for this issue. C. Would the proposal be incompatible with existing land use in the vicinity? No Impact. The proposed development is a continuation of existing and planned development in the project area (Source: EA 98-110). There are no impacts identified for this issue, and no mitigation is required other than the development standards for projects in the RH Zoning District (Source: La Quinta General Plan, 1992; La Quinta Zoning Map; EA 98- 110). D. Would the project affect agricultural resources or operations (e.g. impact to soils or farmlands, or impacts from incompatible land uses)? No Impact. The La Quinta General Plan does not contain an agricultural land use designation although there are agricultural land uses extant in the south and southeastern portions of the City. Historically, there has been farming activity in several sections of the City. There is no indication that the project site itself has been tilled, since being graded in 1990. Construction of this project with the accompanying extensions and improvements to the infrastructure system will encourage owners of adjacent properties to develop their land. Active farming in the area ceased many years ago in anticipation of development. Thus, the impact on prime agricultural resources or operations in the immediate area has already occurred. Urban development of particular historically -agricultural lands is essential to achieving the objectives of the adopted La Quinta General Plan (Sources: La Quinta General Plan, 1992; Site Survey). No mitigation measures are required for this issue. E. Would the project disrupt or divide the physical arrangement of an established community (including a low-income minority community)? No Impact. Existing single family residential land uses are located to the west and south of the project site. The proposed gated multi -family development will not affect the physical 00000 P:AEA98-369Aventinc.wpd 7 arrangement of the existing or planned nearby neighborhoods as it is adjacent to 47"' Avenue and Adams Street, and does not propose to disrupt or divide the existing circulation system (Sources: Site Survey; TTM 28982). No mitigation measures are required for this issue. 3.2 POPULATION AND HOUSING Regional Environmental Setting Between 1980 and 1990, the population of La Quinta expanded 125%, as reported by the U.S. Census, making the City the second fastest growing city in the Coachella Valley. During that time period, the number of residents in La Quinta blossomed from 4,992 to 11,215. From 1990 to January of 1996, the population grew from 13,070 to 18,050. The current population is estimated at 20,444. These figures are based upon information provided by the U.S. Census Bureau, the State Department of Finance, and the Coachella Valley Association of Governments (CVAG). La Quinta's population ranks sixth largest of the nine cities in the Coachella Valley. Annual average growth rate has been approximately 10% in recent years. The projected population of La Quinta by the year 2000 is anticipated to be 23,000, and by 2010, the population could be 32,786 (Source: Community Development Department, 1998). The average age of a City resident is 32.2 years. Persons over the age of 45 make up 27% of the City's population. The average household income is $56,126 (Source: U. S. Census). In addition to permanent residents, La Quinta has approximately 9,300 seasonal residents who spend three to six months in the City. With more resort opportunities being created in the City, the numbers of visitors increases. It is estimated that 30% of all housing units in the City are used by seasonal residents (Source: Community Development Department, 1998). The total housing stock as of 1996, is listed at 9,352 units. Single family units make up 68 percent of the available housing stock. The housing unit breakdown is as follows: 8,624 detached single family, 481 multi -family units, and 247 mobile homes. The average number of persons per household is 3.15 (Source: Department of Finance 1996). Median home values in La Quinta are approximately $110,000 which is lower than the average for Riverside County ($115,240), and less than other Southern California counties and the state median price of $177,630 (Source: La Quinta Economic Overview 1996 Edition). Ethnicity information from the 1990 Census revealed that the composition of La Quinta's population is 70% Caucasian, 26% Hispanic, 2% Afro-American, 1.5% Asian, and 1.0% Native American. The 1990 Census indicates that 81 % of the La Quinta residents are high school graduates and 21 % are college graduates (Source: 1990 Census/Estimates). Local Environmental Setting A. Would the project cumulatively exceed official regional or local population projections? No Impact. The development planned for the proposed project will ultimately result in the development of 160 new multi -family units, with garages, covered parking areas, a P:\EA98-369Aventine.wpd 8 000014 swimming pool, basketball court, golf putting area, administrative office, and other accessory amenities. The proposed project is projected to have a 2.85 per unit population, for a total population of approximately 456 people. The potential population of this project has been included in the 1992 General Plan analysis and associated EIR. Therefore, this issue has been previously considered by the City Council and does not require additional study or mitigation. Temporary construction -related jobs will be created as the new units are built. A limited number of new permanent or part time jobs will be created as a result of the project related to administration, landscaping and maintenance of the development. No jobs are anticipated to be lost as a result of the project. New jobs will benefit the community, and result in a positive economic impact. It is not foreseen that any significant impacts to population growth rate or location will occur. No mitigation measures are required for this issue. B. Would the project induce substantial growth in an area either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? Less Than Significant Impact. If the Aventine project is developed, there will be changes in the location, distribution, and density of population in the project area. It is anticipated that because the project will have growth inducing impacts (see the preceding Land Use section), the project will also result in an increase in the growth rate of the population in the area. This anticipated growth has been planned for in the 1992 La Quinta General Plan, and is considered minor relative to surrounding planned development (Source: 1992 General Plan and EIR). Also see discussion above in Subsection A. No mitigation measures are required for this issue. C. Would the project displace existing housing, especially affordable housing? No Impact. EA 98-110 stated that the overall project (Tract 24230) could create some demand for affordable housing, above that demand which exists today. The multi -family area should be required to provide affordable units as set forth in Policy 920 of the Draft Policies for the Highway I I I Corridor, and the 1989 Draft Housing Element of the City. A minimum of 5% of the units proposed in the multi -family parcel will be required to be affordable units. It should be noted that the Draft Highway I I I Corridor Plan was not adopted by the City and that there is a recently adopted Housing Element with different policies and programs for affordable housing issues. However, Tract 24230 was conditioned to provide 5% of the total units for the multi -family parcel to be set aside for affordable households. This would amount to 8 of 160 potential units. The proposed project will not have an impact upon existing housing, as there are no existing housing units on the subject property. However, Tract Map 24230 was conditioned to require set -aside housing for low income buyers. Tract Map 24230 was approved by the City Council in 1989, prior to the adoption of the Housing Element in 1995, and certification by the Department of Housing and Community Development on September 11, 1995. The P:AEA98-369Avcntinc.wpd 9 000010 Housing Plan contains several components to achieve a variety and diversity of housing in La Quinta. These components include the provision of adequate housing sites through land use and zoning regulations, land banking, and density bonuses. Provision for very low, low, and moderate income housing is provided for by a redevelopment affordable housing set - aside fund, first-time home buyer down payment assistance programs, mortgage revenue bonds to support the development of owner and rental multiple and single family housing, Section 8 rental assistance, equity sharing, Section 202 elderly or handicapped housing, second units, mortgage credit certificate programs, and other financing and tax credit programs. Additionally, there are provisions for housing rehabilitation, removal of constraints that affect the cost of housing, energy and water conservation opportunities, promotion of equal housing opportunities, and the monitoring and administration of the Housing Element to ensure that it remains viable and useful. Because of the many programs and provisions listed above, the need to uphold conditions place on subdivisions approved prior to the Housing Element requiring set -aside housing is no longer necessary. (Sources: Site visit; Housing Element, 1995).The amendment of Tract 24230 to eliminate Condition #41 should result in no impacts regarding affordable housing in the City. No mitigation measures are required for this issue. 3.3 EARTH RESOURCES Regional Environmental Setting The City of La Quinta has a relatively flat, but gently sloping topography, except for the hillside area on the southern and western portions of the City. Elevations in the southeastern portion of the City reach 1,400 feet above msl. Slopes on the valley floor area of the City are gentle, except in the rolling sand dune areas. The alluvial soils that make up most of the City are underlain by igneous -metamorphic rock, as seen in outcrops in the Santa Rosa Mountains and the Coral Reef Mountains. Soils on the valley floor are made up of very fine grain unconsolidated silty sands. The Coachella Valley is underlain by hundreds of feet to several thousand feet of Quaternary fluvial, lacustrine, and aeolian soil deposits. Local Environmental Setting A review of historical aerial photographs indicates that the project area has been vacant for many years. The elevation of the property averages 63 feet above mean sea level (msl), with a range of 57 to 69 feet above msl (Source: USGS La Quinta 7.5' Quad Map).The project site is currently vacant of structures and is fairly level with the exception of some small dunes to approximately two feet in height. Scattered desert vegetation exists throughout the site and landscaping debris was evident in the south-central region of the property (Source: Earth Systems Consultants, July, 1998). The entire 10.17 acres are proposed for development (Source: TTM 28982, SDP 98-631). There is an inferred earthquake fault line located through the area west of the project site, that transacts in a northwest to southeast trend. There has been no recorded activity along this fault line, and these faults traces are not considered active. However, the City of La Quinta lies in a seismically active region of Southern California, and major earthquakes are predicted to occur. Major active faults in the region include the San Andreas and Mission Creek faults P:AEA98-369Aventine.wpd 10 000016 located several miles to the north and west, and the Elsinore Fault Zone located to the southwest. The project lies within Groundshaking Zones III and IV of the Modified Mercalli Scale, with Zone XII being the most hazardous. Very strong groundshaking, as well as the possibility of ground rupture, can occur during a major earthquake along these regional faults and represent the primary source of geologic hazard for the City. Should groundshaking occur, the grain size distribution and unconsolidated nature of alluvial sediments located within the City contributes to the potential for ground rupture, liquefaction and dynamic settlement, landsliding and geologic instability (Sources: Riverside County Comprehensive General Plan; 1992 La Quinta General Plan; 1992 La Quinta MEA). A geotechnical reconnaissance investigation was conducted for the project by Earth Systems Consultants, in July 1998. Borings were drilled for soil profiling and sampling. The borings indicate the site soils to be Silty Sands (SM) to Sandy Silts (ML). Thin layers of clay were encountered in all borings at various depths. The report indicates that the project site has underlying ancient lake deposits. The report states that the bearing soils showed expansion indices of zero when tested. All indications are that the soils on the site will allow for the proposed residential development, if the recommendations of the report are implemented. A. Would the project result in or expose people to potential impacts involving seismicity: fault rupture? Less Than Significant Impact. The proposed development of Tentative Tract Map 28964/Site Development Permit 98-631 could be effected by potential fault rupture hazards in the event of a large earthquake. The seismically -induced ground rupture, or earth cracking is not considered a significant hazard due to the absence of known active faulting located within City boundaries. Ground rupture produced through groundshaking of regionally active faults is not considered likely, although the possibility cannot be entirely discounted (Source: 1992 La Quinta MEA; Earth systems Consultants, July 1998; EA 98-110). There is no feasible mitigation for this issue, other than construction to Zone IV Seismic Standards as outlined in the Uniform Building Code. B. Would the project results in or expose people to potential impacts involving seismic ground shaking? Potentially Significant Unless Mitigated. The proposed subdivision location is on the border between Groundshaking Zones III and IV, which indicates that there is a potential for hazardous groundshaking from seismically induced earthquakes. Mitigation for this potential hazard consists of constructing all habitable structures to specific standards for Seismic Zone IV, as outlined in the Uniform Building Code (Source: EA 98-110; La Quinta MEA). C. Would the project result in or expose people to potential impacts involving seismicity: ground failure or liquefaction? No Impact. Liquefaction and ground failure are produced in geologically seismic areas where poorly consolidated soils mix with perched (trapped) groundwater causing dramatic decreases in the elevation of the ground. While groundwater depths can vary significantly over short distances, due to the presence of localized perched aquifers, the presence of known shallow water tables increases the potential for liquefaction throughout the region. The P:AEA98-369Avcntine.wpd 11 000017 subdivision site is west of the known liquefaction hazard area in the City, thus an adverse impacts are assumed to be less than significant (Source: La Quinta MEA, 1992). The geotechnical engineering report indicates that the absence of groundwater in the upper 50 feet, the potential for liquefaction and the related surficial affects (liquefaction induced settlement) of liquefaction impacting the site are considered negligible. Groundwater was not encountered during boring work and is expected to be in excess of 50 feet below the existing ground surface (Source: Earth Systems Consulting, July 1998; EA 98-110). D. Would the project result in or expose people to potential impacts involving seismicity: seiche, tsunami or volcanic hazard? No Impact. The City is located in an inland valley, separated from the Pacific Ocean by mountain ranges, and would not be subjected to a tsunami. Lake Cahuilla, a man-made reservoir located in the southeast portion of the City, might experience some moderate wave activity as a result of an earthquake and groundshaking. However, the lake is not anticipated to affect this project in the event of a levee failure or seiche because the lake is approximately five miles south of the southern boundary of the project (Source: La Quinta MEA; La Quinta USGS 7.5' Quad Map; EA 98-110). The man-made lakes within the Lake La Quinta development are not anticipated to be any potential hazard to the proposed Aventine project. No mitigation is required for this issue. E. Would the project result in or expose people to potential impacts involving landslides or mudflows? No Impact. No mudflows are anticipated for this project, as the adjacent hills and mountains are formed of rocky granitic material. The proposed subdivision will not be effected by this hazard issue as Tentative Tract 28982 is 2,800 feet east of the closest rocky hillsides (Source: 1992 La Quinta MEA; EA 98-110). F. Would the project result in or expose people to potential impacts involving erosion, changes in topography or unstable soil conditions from excavation, grading, or fill? Potentially Significant Unless Mitigated. As the proposed subdivision is developed there will be slight changes in the topography as a result of grading and excavation. Approved grading plans are required prior to any such activity. Finished grade elevations along the south side of the development have been lowered by approximately one foot to facilitate minor changes to the drainage plan to accommodate site plan design changes. The geotechnical engineering report identifies specific hazards and mitigation measures for the proposed development type. This report states that the soil types found on the subdivision area have a moderate potential for wind erosion (defined as wind removal and/or soil accumulation in hummocks up to 24-inches high). In addition, due to silty nature of the surface soils, severe dust storms can be expected locally in areas not covered by vegetation. Therefore, an increase in wind erosion can be anticipated during grading and during development until ground cover is reestablished on the site. Impacts from erosion shall be J mitigated by design or by implementation of the approved PM-10 Mitigation Plan (Chapter P:AEA98-369Aventine.wpd 12 000018 6.16 of the Municipal Code) to be submitted and approved by the City prior to issuance of a grading permit. G. Would the project result in or expose people to potential impacts involving subsidence of the land? Less Than Significant Impact. The project site is not located in an area designated for subsidence hazards. Dynamic settlement results in geologically seismic areas where poorly consolidated soils mix with perched groundwater causing dramatic decreases in the elevation of the ground (Source: La Quinta MEA, 1992; EA 98-110). The proposed Tract/Site development Permit will not have any significant effects from subsidence hazards if the recommendations of the geotechnical engineering report are implemented. H. Would the project result in or expose people to potential impacts involving expansive soils? No Impact. The underlying soils of the site have a low potential for expansion, thus future construction is not expected to be subject to problems from soil expansion. The soil types identified within the project site include fine grained windblown sands, silty sands, and sandy silts. The City requires compliance with the Uniform Building Code and the recommendations of a soils investigation report prior to issuance of building and grading permits (Sources: U.S.D.A. Soil Conservation Service Soil Survey of Riverside County, California - Coachella Valley Area; Earth Systems Consultants, July 1998; EA 98-110). Mitigation consists of implementing the recommendations of the projects' geotechnical engineering report for this issue. L Would the project result in or expose people to potential impacts involving unique geologic or physical features? No Impact. The Coral Reef Mountains and Santa Rosa Mountains represent unique geologic features in the La Quinta area. These unique features are located over 2 miles south/southwest and approximately one-half mile west of the project site and will not be impacted by the proposed subdivision (Source: 1992 La Quinta MEA; EA 98-110). No mitigation is required for this issue. 3.4 WATER Regional Environmental Setting Groundwater resources in the La Quinta area consist of a system of large aquifers (porous layers of rock material containing water) and groundwater basins separated by bedrock or layers of soil that trap or retain groundwater. La Quinta is located above the Coachella Valley Groundwater Basin which is the major water supply for the potable water needs of the City as well as a significant supply for the City's nonpotable irrigation needs. Water is pumped from the underground aquifer via domestic water wells in the City operated and administered by the Coachella Valley Water District (CVWD). �, J La Quinta is located primarily in the lower Thermal Subarea of the groundwater basin. The Thermal Subarea is separated into the upper and lower valley sub -basins near Point Happy, P:\EA98-369Avcntine.wpd 13 000019 located southwest of the intersection of Washington Street and State Highway 111. CVWD estimates that approximately 19.4 million acre feet of water is stored within the Thermal Subarea which is available for use. Water pumped from the aquifer is treated and distributed to users through the existing (potable) water distribution system. Water is also pumped for irrigation purposes to water golf courses and the remaining agricultural uses in the City. Water supplies are augmented with surface water from the Colorado River transported via the Coachella Canal. The quality of water in the La Quinta area is highly suitable for domestic purposes. However, chemicals associated with agricultural production in nearby areas and the use of septic tanks in the Cove area affect groundwater quality. Groundwater is of marginal to poor quality at depths of less than 200 feet. Below 200 feet, water quality is generally good and water depths of 400 to 600 feet are considered excellent. Percolation from the tributaries of the Whitewater River flowing into La Quinta from the Santa Rosa Mountains provide a natural source of groundwater replenishment. Artificial recharging of groundwater will be necessary in the near future (Source: CVWD). Surface water in La Quinta is comprised of Colorado River water supplied via the Coachella Canal and stored in the Lake Cahuilla reservoir; lakes in private developments which are comprised of canal water and/or untreated groundwater; and the Whitewater River and its tributaries. The watersheds in La Quinta are subject to intense storms of short duration which result in substantial runoff. The steep gradient of the Santa Rosa Mountains accelerates the runoff flowing in the intermittent streams that drain the mountain watersheds. La Quinta is protected from this runoff by the existing flood control facilities located throughout the City. One of the primary sources of surface water pollution is erosion and sedimentation from development construction and operation activities. Without controls, total dissolved solids (TDS) can increase significantly from the development activities. The Clean Water Act requires all communities to conform to standards regulating the quality of water discharged into streams, including stormwater runoff. The National Pollutant Discharge Elimination System (NPDES) has been implemented as a two-part permitting process, for which the City of La Quinta participates. La Quinta is protected from storm water runoff by a stormwater system designed by Bechtel for the Coachella Valley Water District to protect currently developed and potentially developable areas of the City from damage during a major rainflood event. The system project was based on a flood control plan for the general area developed by Bechtel Engineering for the Coachella Valley Water District, in 1970. Construction was completed in November 1986. Local Environmental Setting The project site does not have any natural standing water. Lake Cahuilla, a man-made reservoir is located approximately 5.25 miles to the south. The Whitewater River channel is located approximately one-half mile to the north of the project site, and is dry except during seasonal storms. The La Quinta Stormwater Channel is located approximately 1 mile to the , east of the project site, and is a part of the community -wide network of flood control facilities. The City currently has only limited areas which are still subject to storm water flow or P:AEA98-369Aventinc.wpd 14 0000620 flooding. Flood prone areas are designated with a specific zoning district (Watercourse, Watershed and Conservation Areas: W-1). The City also implements flood hazard regulations for development within flood prone areas (Source: 1992 La Quinta MEA). A. Would the project result in changes in absorption rates, drainage patterns, or the rate and amount of surface runoff? Potentially Significant Unless Mitigated. The proposed development will require some grading to level the project site. Once structures and on -site street improvements are constructed, there will be changes in the absorption rates and the rate and amount of surface runoff within the project. Storm drain improvements will be constructed to transport water runoff from the interior streets into the facilities located within Lake La Quinta, as designed by Tract 24230 (Source: EA 98-110). The outlet structure will include a facility to control nuisance water. Mitigation will consist of implementing the design of the subdivision pursuant to the requirements of the hydrology study prepared by Mainiero, Smith and Associates, Inc., for Tentative Tract 28982. Slight changes to the drainage plan were made on the south side of the project to accommodate the site plan design changes. B. Would the project result in exposure of people or property to water -related hazards such as flooding? Less Than Significant Impact. The subdivision area is partially within the FEMA Flood Hazard Zone C. The project does have offsite drainage entering the project from the perimeter streets. The area is protected from regional stormwater flows by a system of channels and dikes, and may be considered safe form regional stormwater flows except in rare instances (Source: FEMA Flood Hazard Map). C. Would the project result in discharge into surface waters or other alteration of surface water quality (e.g. temperature, dissolved oxygen or turbidity)? No Impact. There are no existing natural bodies of surface water on or adjacent to the project site (Source: Aerial photographs; EA 98-110). The proposed project will not have any effect upon surface waters. Runoff from the project site is required to be directed into the retention system already in place south of the project site (Source: Tract 24230; EA 98-110). Oil/water separators will be required on subsurface storm drain lines exiting the south end of the project site to prevent migration of debris and pollutants to the Lake La Quinta development. D. Would the project result in changes in the amount of surface water in any water body? No Impact. There are no bodies of water on or immediately adjacent to the project site. The Lake La Quinta development does have a man-made lake within its boundaries. There are no impacts identified for this issue, and no mitigation is required. E. Would the project result in changes in currents, or the course or direction of 0 �1 water movements? 000021 P:AEA98-369Avcntine.wpd 15 No Impact. The proposed project will not have any effect upon currents or water movements, as the project site is a dry desert parcel (Source: Site visit; EA 98-110). There are no impacts identified for this issue. F. Would the project result in changes in quantity of ground waters, either through direct additions or withdrawal, or through interception of an aquifer by cuts or by excavations? Less Than Significant Impact. The impact of the proposed project on the existing domestic water service will have a cumulative effect upon the subsurface water resources available. The Coachella Valley Water District has submitted a comment letter, dated October 1, 1998, stating they can serve the project. Another water well is located south of the project site, near the intersection of 48°i Avenue and Adams Street (Source: 1992 La Quinta MEA; EA 98-110). G. Would the project result in altered direction or rate of flow of groundwater? Less Than Significant Impact. The depth of local groundwater has been relatively stable since water has been imported from the Colorado River, with the level ranging from 60 to 90 feet below the surface. The District has indicated they can serve the development (Source: CVWD, October 1, 1998; EA 98-110). H. Would the project result in impacts to groundwater quality? Less Than Significant Impact. Development of the subdivision will include concrete and asphalt pavement of portions of the site, and landscaping areas. This pavement will reduce the absorption ability of the ground. Storm water runoff will be discharged into on -site basins and pipes. Following a heavy rain, contaminates could be transported into the basins that could contribute to groundwater and/or surface water pollution. The use of Best Management Practices as defined by the Regional Water Quality Control Board- Region 7 Colorado River Basin in the application of chemicals, solvents, cleansers, oils, etc. is the only practical mitigation identified. A condition of approval has been recommended by staff for the applicant to install and maintain oil/water separator on subsurface storm drain lines exiting the south end of the property. The separator would ensure free flow of storm runoff and prevent migration of debris and pollutants to the Lake La Quinta development. lnforrnation obtained from Bruce Kassler, of Mainiero, Smith and Associates, indicates that the existing water well located to the north of the project site was shut down 5 years ago by the water district due to high nitrate levels, pending an investigation of the well by the water district. The investigation has not been completed (Source: Bruce Kassler, Maimero, Smith & Associates, Personal Communication, September 25, 1998). I. Would the project result in substantial reduction in the amount of groundwater otherwise available for public water supplies? P:AEA98-369Aventinc.wpd 16 0000221 Less Than Significant Impact. The proposed development will result in a cumulative use of water resources available for public consumption (Source: EA 98-110). 3.5 AIR QUALITY Regional Environmental Setting The Coachella Valley is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD), and in particular, the Southeast Desert Air Basin (SEDAB) division. SEDAB has a distinctly different air pollution problem than the South Coast Air Basin (SCAB). A discussion of the jurisdictional organization of SCAQMD and requirements is found in the La Quinta MEA. The air quality in Southern California region has historically been poor due to the topography, climatological influences, and urbanization. State and federal clean air standards established by the California Air Resources Board and the U. S. Environmental Protection Agency (EPA) are often exceeded. The SCAQMD is a regional agency charged with the regulation of pollutant emissions and the maintenance of local air quality standards. The SCAQMD samples air at over 32 monitoring station in and around the Basin. According to the 1989 South Coast Air Quality Management Plan, SEDAB experiences poor air quality, but of a lesser extent than the SCAB. Currently, the SEDAB does not meet federal standards for ozone, carbon monoxide, or particulate matter (PM-10). In the Coachella Valley, the standard for PM-10 is frequently exceeded. PM-10 is a particulate matter 10 microns or less in diameter that becomes suspended in the air due to winds, grading activity, and by vehicles traveling on unpaved roads, among other causes. Local Environmental Setting The City of La Quinta is located in the Coachella Valley, which has an arid climate, characterized by hot summers, mild winters, infrequent and low annual rainfall, and low humidity. Variations in rainfall, temperatures, and localized winds occur throughout the valley due to the presence of the surrounding mountains. Air quality conditions are closely tied to the prevailing winds of the region. The City of La Quinta is subject to the SCAQMD AQMD, a plan which describes measures to bring the SCAB into compliance with federal and state air quality standards and to meet California Clean Air Act requirements. The General Plan for the City contains an Air Quality Element outlining mitigation measures as required by the Regional AQMP. La Quinta is located within Source Receptor Area (SRA) 30, which includes two air quality monitoring stations, one located in the City of Palm Springs, and the other in the City of Indio. The Indio station monitors conditions which are most representative of the La Quinta area. The station has been collecting data for ozone and particulates since 1983. The Palm Springs station monitors carbon monoxide in addition to ozone and particulate and has been in operation since 1985. ♦. V l_1 00002� P:\EA98-369Aventine.wpd 17 A. Would the project violate any air standard or contribute to an existing or projected air quality violation? Less Than Significant Impact. The proposed development will contribute cumulatively to air quality impacts. However, the threshold for significant impacts from a condominium residential development is 286 units, and from an apartment development is 259 units. The proposed development will have 160 units, therefore, there will not be a significant impact (Source: AQMD Draft CEQA Air Quality Handbook, 1992; EA 98-110). Grading of the project areas will cause temporary adverse impacts on the air quality due to blowing dust and sand, but will be addressed as part of the City's review and approval of a dust control plan, per the City's PM-10 Ordinance. B. Would the project expose sensitive receptors to pollutants? Less Than Significant Impact. The proposed subdivision would result in new multiple family multi -family residential buildings in an area with existing and planned residential development. Residential units are sensitive receptors. The addition of new residential units will contribute cumulatively to the air quality impacts in the City. There are no anticipated significant adverse impacts identified with the proposed subdivision (Source: AQMD CEQA Handbook; EA 98-110). No mitigation is required for this issue. C. Would the project alter air movements, moisture, temperature, or cause any change in climate? Less Than Significant Impact. Moisture content may increase as landscape areas are planted and irrigated. There are no significant climatic changes anticipated with the proposed development (Source: EA 98-110). No mitigation is required for this issue. D. Would the project create objectionable odors? No Impact. The proposed development will not result in a land use that might create objectionable odors, such as waste hauling or chemical products. Vehicles traveling on nearby and internal project streets generate gaseous and particular emissions that may be noticeable on the project site. However, these would be short-term odors that should dissipate quickly. No mitigation is required for this issue. 3.6 TRANSPORTATION/CIRCULATION Regional Environmental Setting La Quinta is a desert community of over 20,444 residents. The City is 31.18 square miles in size, with substantial room for development. The existing circulation system is a combination of early road work constructed in the 1930's by Riverside County and new roadways since .r .J 5 P:AEA98-369Aventine.wpd 18 000024 incorporation of the City in 1982. Key roadways include State Highway 111, Washington Street, Jefferson Street, Fred Waring Drive, and Eisenhower Drive. Traffic volumes in La Quinta experience considerable seasonal variation, with the late -winter, early spring months representing the peak tourist season and highest traffic volumes. Existing transit service in La Quinta is limited to three regional fixed -route bus routes operated by SunLine Transit Agency. One bus route along Washington Street connects the Cove and Village areas with the community of Palm Desert to the west. Two lines operate along Highway 111 serving trips between La Quinta and other communities in the desert. There are only a few existing pedestrian, bicycle and equestrian facilities in La Quinta, however, these systems will be expanded as the City grows. These facilities, both existing and future, are designated in the La Quinta General Plan. Local Environmental Setting The intersection of 47°i Avenue and Adams Street is currently controlled by a stop sign on 47°i Avenue. 47t" Avenue is a local roadway with a 60-foot right of way. Adams Street is designated as a collector street with a 64 to 72-foot right of way. The La Quinta General Plan gives design standards for the various street classifications. Buildout traffic capacity for 47°i Avenue is projected at 4,000 daily trips. Adams Street buildout is projected, south of Highway 111, at 14,000 trips. A detailed explanation of buildout traffic conditions and levels of service is found in the La Quinta General Plan (Source: La Quinta MEA, 1992). A. Would the project result in increased vehicle trips or traffic congestion? Less Than Significant Impact. The proposed development is anticipated to generate approximately 6 to 10 average daily trips per unit, for a range of 960 to 1,600 average trips per day. Street improvements to 47t" Avenue exist. The additional trips are not anticipated to be significant, but rather cumulative to the community (Source: TTM 28982; EA 98-110). B. Would the project result in hazards to safety from design features (e.g. sharp curves or dangerous intersections) or incompatible uses (e.g. farm equipment)? No Impact. There are no identified hazards from design features in proposed circulation system. The internal roadways will be private. Automobile and motorcycle traffic are the only types of vehicles that typically use private residential streets, with the exception of delivery trucks. There will be incremental vehicle trips and miles traveled, resulting in a correlated increase in traffic hazards. Road and Signal improvements, alternative means of transportation will resolve this impact to an acceptable level (Source: EA 98-110). C. Would the project result in inadequate emergency access to nearby uses? No Impact. The project would not be permitted to obstruct emergency access to surrounding land uses. An emergency access is proposed for the project near the northwest corner of the 000025 P:AEA98-369Aventine.wpd 19 development, that would provide access on to 47°i Avenue (Source: EA 98-1 10; TTM 28982). No additional emergency accesses are required for this project. D. Would the project result in insufficient parking capacity on -site or off -site? Less Than Significant Impact. Parking will be required for each multi -family unit, which will consist of a garages, covered parking, and open parking spaces. The applicant proposes 2 spaces per unit. The Planning Commission will review the developer's request to reduce the number of parking spaces from 355 required by the Zoning code, to 325. No on -street parking will be allowed on the private internal roadways as the roadway widths are too narrow to accommodate this. E. Would the project result in hazards or barriers for pedestrian or bicyclists? No Impact. Designated bike paths exist on Adams Street and 47°i Avenue. It is anticipated that hazards to bicyclists and pedestrians will not be increased significantly as a result of the proposed development because a 6-foot wide sidewalk exists on the south side of 47°i Avenue and west side of Adams Street for the length of the project boundaries (Source: 1992 La Quinta General Plan; TT 28982). F. Would the project result in conflicts with adopted policies supporting alternative transportation (e.g. bus turnouts, bicycle racks)? No Impact. There are no proposed bus turn -outs as the SunLine Transit Agency bus system does not have a route near the subdivision, the closest route is along Washington Street, approximately '/z mile west of the project. However, there will be a bus turn -out installed at Highway 111 and Adams Street in conjunction with the auto mall project that has been approved. The City has not received a letter from SunLine Transit, requesting bus facilities on 47"' Avenue or Adams Street, as of November 2, 1998. No mitigation is required for this issue. G. Would the project result in rail, waterborne or air traffic impacts? No Impacts. There is no rail service in the City of La Quinta. The closest rail line is approximately six miles to the north of the project site. There are no navigable rivers or waterways, or air travel lanes or airports within the City. Thus, there will be no impacts upon these issues. The closest airports are the Bermuda Dunes Airport, a small private facility located just south of Interstate 10, approximately six miles north of the project site and the Desert Resorts Regional (Thermal) Airport, located approximately 7.5 miles southeast of the project, on Airport Boulevard in the Thermal area of Riverside County (Sources: La Quinta MEA; USGS La Quinta 7.5' Quad Map; Site Survey). The proposed development will not impact this issue. P:AEA)8-369Avcntine.wpd 20 000026 3.7 BIOLOGICAL RESOURCES Regional Environmental Setting The City of La Quinta lies within the Colorado Desert regional environment. Two ecosystems are found within the City, the Sonoran Desert Scrub and the Desert Transition. The disturbed environments within the City are classified as either urban or agricultural. A detailed discussion of these ecosystems is found in the La Quinta Master Environmental Assessment (1992). Local Environmental Setting The project site is located in the Sonoran Desert Scrub ecosystem. The Sonoran Desert Scrub is the most typical environment found in the Coachella Valley desert floor. It is generally categorized as containing plants which have the ability to economize water use, go dormant during periods of drought, or both. The variations of desert vegetation result from differences in the availability of water. The most dense and lush vegetation in the desert is found where groundwater is most plentiful. Typically, undeveloped land within these ecosystems is rich in biological resources and habitat. The Sonoran Scrub areas are considered habitat for a number of small mammals. These animals escape the summer heat through their nocturnal and/or burrowing tendencies. Squirrels, mice and rats are all common rodent species in this environment. The black -tailed hare is a typical mammal. Predator species include kit fox, coyote, and mountain lion in the higher elevations. Birds and amphibians/reptiles can also be found in the Sonoran Scrub area. A. Would the project result in impacts to endangered, threatened or rare species or their habitats (including but not limited to plants, fish, insects, animals, and birds)? Potentially Significant Unless Mitigated. The La Quinta General Plan identifies the property as being within the habitat of the Fringe -toed Lizard (Sources: La Quinta MEA; EA 98-110). The project site is also within the Coachella Valley Fringe -Toed Lizard Habitat Conservation Habitat Development Fee area, which serves as mitigation for habitat destruction. Payment of this fee was made on November 16, 1989, in conjunction with grading of Tract 24230. Staff transmitted a copy of the proposed tentative tract to the California State Department of Fish and Game and the U. S. Fish and Wildlife Service on September 11, 1998, and has not received any response at the time of this writing. B. Would the project result in impacts to locally designated species (e.g. heritage trees)? No Impact. There are no locally designated biological resources within the City of La Quinta. All significant biological resources are designated by the California Department of Fish and Game or the U.S. Fish and Wildlife Service. No response has been received from these agencies regarding this project (Source: La Quinta MEA). P:AEA98-369Aventine.wpd 21 0000121 C. Would the project result in impacts to locally designated natural communities (e.g. oak forest, coastal habitat, etc.)? No Impact. The City of La Quinta does not have locally designated natural communities. (Source: La Quinta MEA). D. Would the project result in impacts to wetland habitat (e.g. marsh, riparian, and vernal pool)? No Impact. There are no known natural wetlands, marshes, riparian communities, or vernal pools on the project site or nearby (Source: Site Visit). E. Would the project result in impacts to wildlife dispersal or migration corridors? No Impact. The project site is not located in or nearby any wildlife dispersal or migration corridors. There are no designated corridors in the City's General Plan (Source: La Quinta MEA; Site Survey). 3.8 ENERGY AND MINERAL RESOURCES Regional Environmental Setting The City of La Quinta contains both areas of insignificant and significant Mineral Aggregate Resource Areas (SMARA), as designated by the State Department of Conservation. There are no known oil resources in the City. Major energy resources used in La Quinta come from the Imperial Irrigation District (IID), Southern California Gas Company, and various gasoline companies. Local Environmental Setting There are no oil wells or other fuel or energy producing facilities or resources on or near the project site. While the project site is undeveloped, there is no significant resource to be mined, such as rock or gravel. The project site is located within MRZ-I. The MRZ-1 designation is applied to those areas where adequate information indicates that no significant mineral deposits are present or where it is judged that little likelihood exists for their presence (Source: La Quinta MEA; Site Survey). A. Would the project conflict with adopted energy conservation plans? No Impact. The City of La Quinta does not have an adopted energy plan, however, there are goals, objectives, and policies in the General Plan pertaining to conservation of prime soil and mineral resource areas, and energy efficiency. Objective 6-5.1 states, "Where feasible, the City shall conserve prime soil and mineral resources through a variety of alternative means". Policies 6-5.1.1 encourages that areas historically utilized as agricultural production remain as open space as long as possible. Policy 6-5.1.2 states that Mineral Resource Areas shall be reserved for mineral extraction activities, after which be reclaimed to a similar natural P:AEA98-369Aventine.wpd 22 i_ S _) ll iJ 1 000028 condition. Policy 6-5.1.3 states that the loss of soils through erosion shall be minimized through conservation of native vegetation, use of permeable ground materials and careful regulation of grading practices. Goal 6-6 states that public and private sector development projects which demonstrate that the best available technologies of energy efficiency and energy conservation techniques. Objective 6-6.1 states the City shall encourage that the best available technologies of energy efficiency and energy conservation techniques are incorporated into both public and private sector development projects. Policies 6-6.1.1, 6- 6.1.2, 6-6.1.3, and 6-6.1.4 provide a variety of methods to achieve the stated goal. The project site has no identifiable mineral resources, thus, no mitigation is required. B. Would the project use non-renewable resources in a wasteful and inefficient manner? Less Than Significant Impact. Natural resources that may be used by this development include air, mineral, water, sand and gravel, timber, energy, and other resources. State of California Title 24 requirements shall be complied with for energy conservation prior to building permit issuance. Any landscaping will also be required to comply with the City's landscape water conservation ordinance as well as the requirements of the Coachella Valley Water District (Source: La Quinta MEA; Water Conservation Ordinance; Coachella Valley Water District; EA 98-110). 3.9 HAZARDS Regional Environmental Setting Recent growth pressure has dramatically increased the City's exposure to hazardous materials. Such exposure to toxic materials can occur through the air, in drinking water, in food, in drugs and cosmetics, and in the work place. Although large scale, hazardous waste generating employment is not yet present in the City of La Quinta, the existence of chemicals utilized in dry cleaning operations, agricultural operations, restaurant kitchen cleaning, landscape irrigation and exposure to large scale electrical facilities may pose significant threats to various sectors of the population. Currently, there are no hazardous disposal waste sites located in Riverside County, although transportation of such material out of, and around, La Quinta takes place on Interstate 10. Local Environmental Setting In order to comply with AB 2948-Hazardous Waste Management Plans and Facility Siting Procedures, the City of La Quinta adopted Ordinance 184 consisting of a Hazardous Waste Management Plan. The project area has not been used for any type of manufacturing or industry, other than perhaps agriculture, and there has not been any known dumping of hazardous substances on the property (Sources: Aerial Photos). A. Would the project involve a risk of accidental explosion or release of hazardous substances (including not limited to oil, pesticides, chemical, or radiation)? P:\EA98-369Aventine.wpd 23 000029 No Impact. There is a minimal risk of exposure from swimming pool chemicals and pesticides that may be used for grounds maintenance and by residents of the multi -family units within the development. No storage tanks of any kind are being proposed for the development. No other risks are anticipated by the development (Source: TT 28982; EA 98- 110). B. Would the project involve possible interference with an emergency response plan or emergency evacuation plan? No Impact. Construction activities will be confined to the development boundaries, except for adjacent off -site work as is necessary for road improvements, etc. These activities will not be permitted to interfere with emergency responses to the site or surrounding areas nor will it obstruct emergency evacuation of the area. Needed measures to divert and control traffic shall be implemented whenever required. Emergency access will be required for the project to meet the requirements of the Fire Department. C. Would the project involve the creation of any health hazard or potential health hazards? No Impact. There are no anticipated health hazards associated with proposed multi -family development (Source: EA 98-110). D. Would the project involve exposure of people to existing sources of potential health hazards? No Impact. There are no identifiable health hazards associated with the proposed multi- family residential development (EA 98-110). E. Would the proposal involve increased fire hazard in areas with flammable brush, grass, or trees? No Impact. The proposed multi -family residential development will not have any effect upon fire hazard issues, as the project is not in an area with significant natural fire hazards (Source: EA 98-110). 3.10 NOISE Regional Environmental Setting Noise levels in the City are created by a variety of sources within and outside the City boundaries. The major sources of noise include vehicles on City streets and Highway 111, and temporary construction noise. The ambient noise levels are dominated by vehicular noise along the State Highway 111 and major or primary arterial roadways. P:AEA98-369Aventine.wpd 24 000030 Local Environmental Setting The ambient noise level at the project site is dominated by vehicle traffic noise from 47"' Avenue and Adams Street. Residential areas are considered noise -sensitive land uses, especially during the nighttime hours. The State Building Code and La Quinta General Plan requires that the interior noise level in buildings do not exceed CNEL 45. The General Plan of the City of La Quinta requires that exterior and outdoor living areas noise levels do not exceed CNEL 60. A. Would the project result in increases in existing noise levels? Potentially Significant Unless Mitigated. A noise study prepared for the multi -family residential development by Mestre Greve Associates, assessed the potential effects of projected ultimate traffic volumes on the project's proposed residential units adjacent to 47t" Avenue and Adams Street. In summary, noise barriers are required for a number of exterior living areas along 47"' Avenue and Adams Street. In order to meet the City's 60 CNEL exterior noise standard, a noise barrier 5-feet high will be required along 47"' Avenue. The barrier may consist of a wall, a berm, or a combination of the two, as long as there is a surface density of at least 3.5 pounds per square foot, and no openings or gaps. The applicant proposes a combination of masonry wall and berm to ensure a minimum of 6-feet in wall height measured from the project's multi -family unit pad elevations to meet this requirement for mitigation (Source: Mestre Greve, September 8, 1998). There is an existing masonry wall along Adams Street, which meets the noise mitigation requirements for the interior living areas of residential buildings closest to Adams Street. A number of balconies in the project will need noise barriers to meet the exterior noise standard. The Noise Study lists the required second floor noise barrier locations and heights to meet the 60 CNEL exterior noise standard. The noise barrier heights are relative to the balcony floor (Source: Mestre Greve, September 8, 1998). With the exterior noise mitigation measures specified in the Noise Study, the interior noise levels are projected to meet the 45 CNEL interior noise standard without building upgrades (Source: Mestre Greve, September 8, 1998). B. Would the project result in exposure of people to severe noise levels? Less Than Significant Impact. The proposed development will result in short-term impacts associated with construction activities. During construction, heavy machinery will be capable of generating periodic peak noise levels ranging from 70 to 95 dBA at a distance of 50 feet from the source. These high noise levels are short in duration and temporary with the construction phases of the project. Such high noise levels are not anticipated nor permitted after construction, or during the "operation" of the development (Source: La Quinta General Plan). Construction noise is regulated by Chapter 6.08.050 of the Municipal Code, and serves as mitigation for this project. 11:AEA98-369Aventine.wpd 25 000031. 3.11 PUBLIC SERVICES Regional Environmental Setting Law enforcement services are provided to the City through a contract with the Riverside County Sheriff's Department. The Sheriff's Department extends service to the City from existing facilities located in the City of Indio. There is a small substation located within City Civic Center. The Department utilizes a planning standard of 1.5 deputies per 1,000 population to forecast additional public safety personnel requirements in La Quinta at buildout. Based on this standard, the City should have a police force of 25.5 officers, but is currently underserved. Currently, there are three officers per shift with three staggered shifts per day to serve La Quinta. In addition to patrol, there is also a target team, Community Services Officer, and School Resources Officer assigned to the City (Source: 10 1 -301 Police Services Supporting Information). Fire protection service is provided to the City by Riverside County Fire Department through a contractual arrangement. The Fire Department administers two stations in the City; Station #32 on Frances Hack Lane, west of Washington Street, and Station #70, at the intersection of Madison Street and Avenue 54. The Fire Department is also responsible for building and business inspections, plan review, and construction inspections. Based upon a planning standard of one paid firefighter per 1,000 population, the City is currently underserved (Source: La Quinta MEA). Currently, there are two paid firefighters per shift at each of the two fire stations in La Quinta. Volunteers supplement the paid staff (Source: La Quinta Building & Safety Department). Structural fires and fires from other man-made features are the most significant fire threats to the City. Hillside and brush fires are minimal as the hillside areas are virtually barren and the scattered brush on the valley floor is too sparse to pose a serious fire threat. Both the Desert Sands Unified School District and the Coachella Valley Unified School District serve the City. There are two elementary schools, one middle school, and one high school within the City. Additional public schools are being planned for construction by the State of California. The City is also within the College of the Desert Community College District (Source: La Quinta MEA, 1992). Library services are provided by the Riverside County Library System with a branch library located in the Village area of the City. The existing facility opened in 1988 and unadopted planning standards of 0.5 square feet per capita and 1.2 volumes per capita to forecast future facility requirements to serve the City. Utilizing this 1992 standard, the City was underserved in space but overserved in terms of volumes (Source: La Quinta MEA). Health care services are provided in the City through JFK Memorial Hospital in Indio, and the Eisenhower Immediate Care Facility in the 111 Center Shopping Center. The Eisenhower Medical Center is located in Rancho Mirage. The Riverside County Health Department P:AEA98-369Aventine.wpd 26 0 0 0 0 3IfI2 administers a variety of health programs for area residents and is located in Indio. Paramedic service is provided to the City by Springs Ambulance Service (Source: La Quinta MEA, 1992). Local Environmental Setting The proposed subdivision is roughly between two City fire stations, one located on Frances Hack Lane, near Avenida Bermudas, and the second station at the corner of 54"' Avenue and Madison Street. Governmental services in La Quinta are provided by City staff at the Civic Center, and by other County, state, and federal agency offices located in the desert area or region. The project site will be serviced by the Desert Sand Unified School District. A. Would the project have an effect upon, or result in the need for new or altered governmental services in relation to fire protection? Less Than Significant Impact. A response to the proposed multi -family residential development was received from the Fire Marshal on September 22, 1998, and are on file in the Community Development Department. The proposed development will cumulatively increase the need for fire protection services, however, this increase is not anticipated to be significant with the implementation of the fire protection measures stated in the above referenced letter. Conditions to mitigate the project are proposed. No significant impacts were identified with this issue in EA 98-110. B. Would the project have an effect upon, or result in the need for new or altered government services in relation to police protection? Less Than Significant Impact. The Riverside County Sheriff's Department responded on September 18, 1998, that they have no negative comments regarding the multi -family residential development. There will be cumulative impacts on police protection services to the community with the addition of 160 new multi -family residential units. No significant impacts were identified with this issue in EA 98-110. No mitigation is required for this issue. C. Would the project have an effect upon, or result in a need for new or altered government services in relation to school services? Potentially Significant Unless Mitigated. A comment letter, dated September 17, 1998, was received from the Desert Sands Unified School District. The letter indicates that there will be a potential impact on the school system. Mitigation for this impact is the payment of the state mandated school impact fee at the time of issuance of building permits (Source: EA 98-110). D. Would the project have an effect upon, or result in a need for new or altered government services in relation to the maintenance of public facilities, including roads? i1 p 000033 PAEA98-369Aventine.wpd 27 Less Than Significant Impact. Development of the proposed multi -family residential project will result in the incremental increase in maintenance of public facilities especially local roads due to the increase in traffic (Source: EA 98-110). To mitigate this impact, the applicant shall pay infrastructure fees in accordance with the City's adopted program in effect at the time of issuance of building permits for regional City improvements. E. Would the project have an effect upon, or result in a need for new or altered government services in relation to other governmental services? Less Than Significant Impact. Development of the proposed multi -family residential project will result in an incremental increase in the demand for other governmental services (Source: EA 98-110). Building and engineering plan checking and inspections, and planning review needed for the project will be partially offset by application, permit and inspection fees charged to the applicant and contractors. 3.12 UTILITIES Regional Environmental Services The City of La Quinta is served by the Imperial Irrigation District (IID) for electrical power supply and The Gas Company (TGC) for natural gas service. Existing power and gas lines and substations are found throughout the City. IID has four substations in La Quinta, with electricity generated by a steam plant in El Centro and hydroelectric power generated by the All American Canal. General Telephone Exchange (GTE) provides telephone services for the City. Media One serves the area for cable television service. The Coachella Valley Water District (CVWD) provides water and sewer service to the City. CVWD obtains its water from underground aquifers and from the Colorado River. CVWD operates a water system with potable water pumped from domestic water wells in the City. The wells range in depth from 500 to 900 feet. Potable water is stored in five reservoirs located in the City. The City's stonnwater drainage system is administered by the CVWD, which maintains and operates a comprehensive system to collect and transport flows through the City. The City is served by Waste Management of the Desert for solid waste disposal. Nonhazardous, mixed municipal solid waste is taken to three landfills within the Coachella Valley. Local Environmental Setting The site is adjacent to vacant areas on the north and east. There are existing electrical overhead lines, along Adams Street. A. Would the project result in a need for new systems, or substantial alterations to power and gas service? i P:AEA98-369Aventine.wpd 28 000034 Less Than Significant Impact. Electricity for the subdivision is provided by Imperial Irrigation District (IID) (Source: EA 98-110). The system was expanded in the mid-1980's to provide adequate service to the existing and anticipated development within La Quinta. There will be cumulative impacts upon electrical services by the proposed project. The cumulative impact of projects of this size increase the electrical demand on the IID's existing facilities at peals loading periods, and result in the need for additional generation, transmission, substation, and distribution facilities. The applicant will be required to coordinate the electrical engineering for the project with IID, prior to on -site construction (Source: IID letter, December 8, 1998). B. Would the project result in a need for new systems, or substantial alteration to communication systems? Less Than Significant Impact. With development will result in an incremental need for additional communication systems for telephone and television cable services (Source: Ea 98- 110). The applicant will have to coordinate with the providers of these services, prior to on - site construction. C. Would the project result in a need for new systems, or substantial alterations to local or regional water treatment or distribution facilities? Less Than Significant Impact. The proposed development is anticipated to result in cumulative impacts upon the water treatment and distribution facilities (Source: EA 98-110). The Coachella Valley Water District submitted a comment letter on the project that indicates that the district will furnish domestic water and sanitation service to the area in accordance with the current regulations. The regulations provide for the payment of certain fees and charges by the developer. The applicant will have to coordinate with CVWD for any additional facilities needed for continued development as mitigation for this issue pursuant to their letter of October 1, 1998. D. Would the project result in a need for new systems, or substantial alterations to sewer services or septic tanks? Less Than Significant Impact. The CVWD comment letter, dated October 1, 1998, indicates that they will provide the proposed development with sanitation services. The applicant will have to coordinate with, and meet any requirements of, CVWD for sewer facilities (Source: EA 98-110). E. Would the project result in a need for new systems, or substantial alteration to storm water drainage? Less Than Significant Impact. The proposed multi -family residential development has been designed to allow storm water drainage to flow into the existing stormwater facilities located within Lake La Quinta. An update of the hydrology report prepared in 1989 for the Lake La Quinta development was prepared for the proposed multi -family residential development (Source: EA 98-110). The new report states that the preliminary grading plan for the project -1 is consistent with the original Hydrology Report, however, slight changes to the drainage plan were made on the south side of the project to accommodate the site plan design changes. 000035 P:AEA98-369Aventine.wpd 29 Finished grade elevations along the south side of the development have been lowered by approximately one foot (Source: Mainiero, Smith and Associates, Inc., August 27, 1998). The CVWD comment letter, dated October 1, 1998, does not indicate that there are required alterations, or a need for new systems, to the existing storm water drain system in the vicinity of the project site. F. Would the project result in a need for new systems, or substantial alteration to solid waste disposal? Less Than Significant Impact. The proposed multi -family residential development will require incremental increases in solid waste disposal services from Waste Management of the Desert, the current purveyor of solid waste collection, as new residential units will be added to the City (Source: EA 98-110; TTM 28982). No comment has been received regarding this project, as of October 28, 1998, from Waste Management. G. Would the project result in a need for new systems, or substantial alteration to local or regional water supplies? Less Than Significant Impact. The proposed multi -family residential development will be served by existing domestic water wells and supplies. The project will have a cumulative impact on the local and regional water supplies, but not a significant effect. CVWD has submitted a "will -serve" letter for this project, dated October 1, 1998. 3.13 AESTHETICS Regional Environmental Setting The City of La Quinta is partially located within a desert valley cove. There are hillsides to the west and south of the City. Views of the desert and surrounding mountains are visible on clear days throughout most of the City. Local Environmental Setting The project site is located in a residential zoned area in the north -central portion of the City. Views from the project site consist of the Santa Rosa and Coral Reef Mountains to the south and southwest, and the open valley floor to the north and east and north. Point Happy, a prominent geological point, is located approximately one mile to the northeast (Source: Site Survey; La Quinta MEA). A. Would the project affect a scenic vista or scenic highway? Less Than Significant Impact. The project site is located within the Non -Native Vegetation Type as indicated on the La Quinta General Plan Master Environmental Assessment/ Environmental Impact Report Visual Assessment. This designation is defined as having a low sensitivity for visual impacts, having high screening and within urban land. There will be cumulative impacts as the proposed project will add more structures to the urban environment. P:AEA98-369Aventine.wpd 30 000036 B. Would the project have a demonstrable negative aesthetic effect? No Impact. The proposed development of the residential buildings, garage, administrative, and recreation buildings will be required to comply with architectural and landscaping policies and ordinances of the High Density Residential (RH) Zoning District standards in effect at the time of development. The maximum structure height allowed in the RH Zoning District is 40- feet. The proposed residential structures will be 30-feet 10-inches, with 4:12 roof pitches. The height of the stand-alone garage structures is anticipated to be between 12- and 14-feet. The height of the proposed administration and recreation building is anticipated to be 22-feet. The height of all proposed buildings is lower than the 40-foot height maximum allowed by the RH Zoning District Development Standards. The proposed multi -family residential buildings are proposed to be one and two story in height, and the development surrounded by perimeter walls to provide visual distance and screening. There is an additional requirement for a 150-foot setback for two-story structures along Adams Street, per the Zoning Code. Development of the proposed project will result in incremental increases in buildings and landscaping, all subject to review and approval by the City to ensure a pleasing design and compatibility with the styles of desert architecture and landscaping found in La Quinta. A proposed 5-foot masonry block wall to be constructed along the south property lines will serve to physically and visually separate the proposed multi -family residential units from the Lake La Quinta development and other adjacent properties. City staff is recommending a condition of approval that would require the wall to be 6-feet in height, as measured from the project side of the wall. There is an existing oleander hedge adjacent to the southern property line on the Lake La Quinta side of Dulce Del Mar roadway, that will remain. The hedge is approximately 14-feet tall. The proposed landscaping along the western and southern property line will include 10 types of 24" to 48" box sizes of trees, all of which will be mature upon planting. The trees will be taller than the proposed 5- or 6-foot wall. The trees will provide an added measure of visual screening. Trees proposed within the parking lot areas will be 24-inch box size upon planting. Of the eight multi -family residential units proposed along the west boundary of the project, six of the units have been designed so as not to have second story windows or balconies facing west, and will be setback 90 feet from the west property line. This proposed orientation will assist in preserving the visual privacy of the single family homes located west of the project. The two story multi -family residential units located along the southern project boundary are designed with a setback of 75-feet from the southern property line. In addition, Dulce del Mar further separates for a total distance of 150 feet between the multi -family units and the single family units. In summary, there are no balconies or windows oriented to the west or south that would invade the privacy of residents in the single family homes. The setback requirements for the project provide distance from the existing low density development in Lake La Quinta. The required RH Zoning District setbacks for the project P:AEA98-369Avcntine.wpd 31 00003't are 20-feet along 47"' Avenue, 20-feet along the southern boundary (Dulce Del Mar), 10-feet along the west property line, and 15-feet along the east property line. The proposed project is in compliance with these setback standards. The proposed multi -family residential project is not anticipated to have a significant adverse impact to this issue, but rather a cumulative impact as more structures are added to the urban area as part of the normal, planned development of the community. No significant adverse visual or aesthetic impacts are anticipated for this issue. C. Would the project create light or glare? Potentially Significant Unless Mitigated. The proposed multi -family residential development will potentially create additional light and glare in the community (Source: EA 98-110).Residential and accessory structures will include exterior security and landscaping lighting which will cumulatively contribute to the existing light and glare in the City. The applicant is proposing to use 50 watt high pressure sodium lamps in post -mounted fixtures with reflectors to eliminate spillover light and glare. Elimination of all spill -over light is required by the City's Lighting Ordinance. In addition, wall -mounted and ground -mounted fixtures are also proposed. All such lighting fixtures shall be required to comply with the lighting requirements in Section 9.60.160 and other policies of the City, in order to reduce anticipated impacts. 3.14 CULTURAL RESOURCES Regional Environmental Setting A portion of the prehistory of the La Quinta area is known through the archaeological record gained from various archaeological investigations over the past twenty years and from extensive ethnographic information. A discussion of the prehistory and history of La Quinta is provided in the Draft Historic Context Statement of the City of La Quinta. Other discussions are found in the La Quinta General Plan and the Master Environmental Assessment. Local Environmental Setting The project site is located in the north -central portion of the City. There are numerous recorded archaeological sites within a one -mile radius of the project. A. Would the project disturb paleontological resources? No Impact. The project area is not within the Lakebed Paleontological area as indicated by the Paleontological Lakebed Determination Map in the Community Development Department. B. Would the project affect archaeological resources? Less Than Significant Impact. An archaeological and historical survey of the project site was completed by Bowles and Salpas, in 1979, for Tentative Tract 24230, and again by Bowles in 1981. The project parcel was included in these archaeological surveys. Dur,U0 n O 3 G1 p P:AEA98-369Aventine.wpd 32 11 these surveys, two archaeological sites (RIV-2195 and RIV-2196) were recorded. Subsequently, these site were reevaluated in 1989 by Daniel McCarthy, of the Archaeological Research Unit, at the University of California. RIV-2195 was recorded in a location that could be within the multi -family project boundaries. However, the site could not be relocated during the 1989 reevaluation effort. Subsequent to 1989, the parcel was graded, removing up to 12- feet of the natural topography and leaving a relatively flat area. In light of this substantial grading activity, there is no anticipated impact to any remaining archaeological resources (Source: Grading Plan for TT 24230). C. Would the project affect historical resources? No Impact. There were no historic resources identified during the cultural resources survey of the project site. No mitigation is required for this issue. Grading activities will be monitored for archaeological resources, which will provide a mitigation contingency if any historic resources are exposed at that time. D. Would the project have the potential to cause a physical change which would affect unique ethnic values? No Impact. There is no identifiable unique ethnic value to the proposed project area. E. Would the project restrict existing religious or sacred uses within the potential impact area? No Impact. There are no known current religious uses or sacred uses within the project boundaries or adjacent parcels. 3.15 RECREATION Regional Environmental Setting The City of La Quinta has an adopted Parks and Recreation Master Plan that assesses the existing resources and facilities and the future needs of the City. The City has approximately 28.7 acres of developed parkland for Quimby Act purposes. The 845 acre regional Lake Cahuilla Park is not included in this count. There are also unimproved bike and equestrian corridors within the City and designated pedestrian hiking trails. Local Environmental Setting The project site is a vacant desert parcel, with no designated or existing recreation facilities or opportunities. A. Would the project increase the demand for neighborhood or regional parks or other recreational facilities? ..o Less Than Significant Impact. The increase in demand for park and recreation facilities resulting in the need for dedication of parkland is estimated to be 3 acres per 1,000 in population. Based upon that State Department of Finance figure of 2.85 persons per household, the population of the multi -family residential development could be approximately P:AGA98-369Aventine.wpd 33 000039 456 at buildout, warranting the dedication of 1.36 acres of parkland to the City or payment of in -lieu fees. The design of the development will include a swimming pool, basketball court, a recreation building, and other recreational amenities. Because no public parks are designated in the General Plan for this site, this project will be required to submit payment of in -lieu parks and recreation fees. B. Would the project affect existing recreational opportunities? Less Than Significant Impact. The development will contribute additional users to existing recreation facilities located elsewhere within the City, resulting in a cumulative impact. Payment of the in -lieu fees will off -set these impacts by making funds available for construction of additional parks and other recreation facilities. Additionally, the project is designed with on -site recreation amenities, which will lessen the impact on off -site recreation facilities. SECTION 4: MANDATORY FINDINGS OF SIGNIFICANCE The proposed multi -family residential development will not have significant adverse impacts on the environmental issues addressed in the checklist and addendum, that can not be mitigated to insignificant levels. The following findings can be made regarding the mandatory findings of significance set forth in Section 15065 of the CEQA Guidelines and based on the results of this environmental assessment: The proposed Tentative Tract 28982, Tract Map 24230 Amendment #1, and Site Development Permit 98-631 will not have the potential to degrade the quality of the environment, with the implementation of mitigation measures. The proposed Tentative Tract 28982, Tract Map 24230 Amendment #1, and Site Development Permit 98-631 will not have the potential to achieve short term goals to the disadvantage of long-term goals, with the successful implementation of mitigation measures. The proposed Tentative Tract 28982, Tract Map 24230 Amendment #1, and Site Development Permit 98-631 will not have impacts which are individually limited but cumulatively considerable when considering planned for proposed development in the immediate vicinity, and the implementation of mitigation measures. The proposed Tentative Tract 28982, Tract Map 24230 Amendment #1, and Site Development permit 98-631 will not have environmental effects that will adversely affect human, either directly or indirectly, with the implementation of mitigation measures. SECTION 5: EARLIER ANALYSES A. Earlier Analysis Used. Utilized in the current analysis was the La Quinta Master Environmental Assessment (MEA), prepared in 1991, in conjunction with the 1992 General 37D- Plan Update and related EIR. P:\EA98-369Aventine.wpd 34 0000''0 B. Impacts Adequately Addressed. All potential impact/issue areas are considered to be adequately addressed with this environmental assessment. Certification of this EA by the City Council will confirm the adequacy of the environmental assessment. C. Mitigation Measures. A Mitigation Monitoring Plan is attached to this Environmental Assessment. The Conditions of Approval also contain many of the required Mitigation measures. References_ Cited: EA 89-110 City of La Quinta General Plan, 1992. City of La Quinta Master Environmental Assessment, 1992. City of La Quinta General Plan EIR, 1992. Tentative Tract Map 28982 U.S. Census, 1990. La Quinta Economic Overview, 1996. Geotechnical Report for TTM 28982, Earth Systems Consultants, July, 1998. Riverside County Comprehensive General Plan. La Quinta USGS 7.5' Quad Map. U.S.D.A. Soil Conservation Service Soil Survey of Riverside County, California - Coachella Valley Area. Hydrology Update for Tentative Tract 28982, La Quinta 160. Mainiero, Smith and Associates, Inc., August 27, 1998. City of La Quinta, Aerial photographs. Bruce Kassler, Mainiero, Smith & Associates, Personal Communication, September 25, 1998. AQMD Draft CEQA Air Quality Handbook, May, 1992. City of La Quinta, Water Conservation Ordinance. Coachella Valley Water District letter, October 1, 1998. City of La Quinta, 101-301 Police Services Supporting Information. City of La Quinta Building & Safety Department. Riverside County Sheriff's Department letter, September 8, 1998. Riverside County Fire Marshal letter, September 22, 1998. Desert Sands Unified School District letter, September 17, 1998. City of La Quinta Paleonotological Lakebed Determination Map. Noise Analysis for Tract 24230, City of La Quinta. Mestre Greve Associates, September 8, 1998, Report #98-183. Grading Plan for Tract Map 24230. 000041 P:AEA98-369Aventine.wpd 35 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 28982 TO ALLOW ONE CONDOMINIUM LOT FOR 160-UNITS ON 10.17 ACRES, LOCATED AT THE SOUTHWEST CORNER OF 47T" AVENUE AND ADAMS STREET CASE NO.: TENTATIVE TRACT MAP 28982 APPLICANT: MAINIERO, SMITH AND ASSOC., INC. FOR A. G. SPANOS CORP. WHEREAS, the City Council for the City of La Quinta, California, did on the 151h day of December, 1998, 16th day of February, 1999, 16th day of March, 1999, 201h day of April, 1999, and 18th day of May, 1999, hold duly noticed Public Hearings to review the request for a one lot (airspace) condominium subdivision for 160 units on 10.17 acres located at the southwest corner of 47th Avenue and Adams Street; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 241h day of November, 1998, and 261h day of January, 1999, hold duly noticed Public Hearings and recommended to the City Council approval of a one lot (airspace) condominium subdivision for 160 units on 10.17 acres located at the southwest corner of 471h Avenue and Adams Street, more particularly described as: Assessor's Parcel Number 643-090-014; Portion of SE 1 /4 of Section 30, Township 5 South, Range 7 East, San Bernardino Base and Meridian, County of Riverside, California WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970", as amended (Resolution 83-63), in that the Community Development Director has conducted an Initial Study (Environmental Assessment 98-369) and has determined that although the proposed project could have an adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures are made a part of the Conditions of Approval for Tentative Tract Map 28982, and a Mitigated Negative Declaration of Environmental Impact will be filed. - f 7 A:ARcsoCCTTMSpan os.wpd (30) 0 0 0 0 4 2 Resolution 99- May 18, 1999 WHEREAS, at said Public Hearings, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings justifying approval of said Tentative Tract Map 28982: A. The proposed map is consistent with the City of La Quinta General Plan, Zoning Code, and Subdivision Ordinance. The property is designated High Density Residential (HDR) by the General Plan Land Use Element (Chapter 2.0) permitting attached single family projects of 12 to 16 units per acre pursuant to Policy 2-1 .1 .8. The proposed 160 unit multi -family development is consistent with the HDR requirements. Airspace condominium developments are allowed pursuant to Table 401 of the Zoning Ordinance. The RH District (High Density Residential) permits attached single family housing not exceeding three stories in height. Maximum two story buildings are proposed in compliance with City standards. B. The design or improvement of the proposed subdivision is consistent with the La Quinta General Plan. New on -site streets and development improvements for the project conform to City standards as outlined in the General Plan and Subdivision Ordinance. All on -site streets are private and designed in accordance with Chapter 3.0 of the General Plan Circulation Element. C. The design of the subdivision, or the proposed improvements, are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. The vacant, previously disturbed site is suitable for high density residential development based on the recommendations of Environmental Assessment 98- 369. Development will not cause substantial environmental damage, or injury to fish or wildlife, or their habitat provided mitigation measures are met. Urban improvements are adjoining the property making it conducive for residential development. D. The design of the subdivision or type of improvements are not likely to cause serious public health problems. 000043 A:ARcsoCCTTMSpan os.wpd (30) Resolution 99- May 18, 1999 The design of the subdivision, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements. Infrastructure improvements are readily available adjacent to the site. New improvements required for this project will be compatible with the development improvements to the south and west (i.e., Lake La Quinta development). To ensure debris or pollutants do not drain into the existing Lake La Quinta development, oil/water separators shall be installed in the subsurface drainage system. E. The design of the subdivision, or type of improvements, will not conflict with easements, acquired by the public at large, for access through, or use of property within the proposed subdivision. A new median is required on Adams Street for this project. The proposed on - site streets are planned to provide direct access to each residential unit and the accessory parking areas. The project improvements will benefit surrounding properties. The design of Tentative Tract Map 28982 will not conflict with existing public easements, as the project has been designed around, and with consideration for, these easements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; and 2. That it does hereby approve Tentative Tract Map 28982 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 181h day of May, 1999, by the following vote, to wit: AYES: NOES: 000044 A:AResoCCTTMSpan os.wpd (30) ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000045 RHSOCC TTM Spauos - 30 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 28982 MAY 18, 1999 GENERAL 1. Upon City Council approval, a memorandum noting that the City Conditions of Approval for development applications exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. 3. Tentative Tract Map No. 28982 shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. The tentative map shall expire within two years unless an extension of time is applied for and granted by the City Council pursuant to Subdivision Code requirements. 5. Prior to the issuance of any grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant (subdivider and subdivider's successors in interest in the property) is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB 000046 n:\C'ondCCTT28982Spanos.wpd - 30 Page t of 8 Resolution 99- Tentative Tract Map 28982 May 18, 1999 prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. PROPERTY_ RIGHTS 6. Prior to approval of a final map, the applicant shall acquire or confer all easements and other property rights required of the tentative map or otherwise necessary for construction and use of the proposed development. 7. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures and common areas. 8. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 9. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 10. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S)AND-PARCEL MAP(S) 11 . Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 000041 n:ACbndCC'TT28982Spanos.wpd - 30 Page 2 of 8 Resolution 99- Tentative Tract Map 28982 May 18, 1999 12. Improvement plans shall be prepared by or under the direct supervision of qualified engineers, surveyors and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 13. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire the standard materials. 14. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as - constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 15. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. n:ACondCCTT28982Spanos.wpd - 30 Page 3 of 8 Resolution 99- Tentative Tract Map 28982 May 18, 1999 16. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 17. If improvements are phased with multiple final maps or other administrative approvals (site development permits, conditional use permits, etc.), off -site and perimeter improvements shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 18. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits or final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. 19. The applicant shall pay cash or provide security for applicant's required share of improvements which have been or may be constructed by others (participatory improvements). Participatory improvements for this development include: A. Adams Street landscape median - 50% of total cost for the length of the applicant's frontage. The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. 000049 A:AC'ondC'CI"1"28982Spanos.wpd - 30 Page 4 of 8 Resolution 99- Tentative Tract Map 28982 May 18, 1999 GRADING 20. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 21. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 22. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 23. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 24. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by a civil engineer or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. DRAINAGE 25. Stormwater and nuisance water handling shall conform with the approved hydrology and drainage plan for the Lake La Quinta development and as follows: A. The applicant shall install oil/water separators on subsurface storm drain lines exitingthe south end of the property. p p Y• ,� o• 0 (M, ►o A:ACondCCfT28982Spanos.wpd - 30 Page 5 of 8 Resolution 99- Tentative Tract Map 28982 May 18, 1999 B. The applicant shall make provisions for perpetual maintenance of the oil/water separators and of the drainage swale along the west property boundary to ensure free flow of storm runoff and prevent migration of debris and pollutants to the Lake La Quinta development. C. The applicant shall deed or dedicate to the City drainage easements over the drainage swale along the west property boundary and the drainage line from Adams Street to Dulce Del Mar. The easements shall include the right of access through the tentative tract area for maintenance, construction and reconstruction of these facilities. UTILITIES 26. Existing and proposed utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 27. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 28. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which has not been subdivided in accordance with this tentative map 60 days after the program is in effect shall, at the City's option, be subject to the program. 29. General access points and turning movements of traffic are limited to the following: A. Avenue 47 - Sixty -foot -wide primary access centered approximately 335 feet west of the centerline of Adams Street. B. Avenue 47 - Alternate access for emergency vehicles only near the west end of this development. 30. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. r � 000051 A:AC'ondCC"I"1"28982Spanos.wpd - 30 Page 6 of 8 Resolution 99- Tentative Tract Map 28982 May 18, 1999 31. The applicant shall design pavement sections using Caltrans' design procedure (20- year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). The minimum structural section for streets and parking areas is 3.0" a.c./4.50" a.b. or equivalent. 32. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 33. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. QUALITY_ ASSURANCE 34. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 35. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and comply with plans and specifications. FEES AND DEPOSITS 36. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 37. The applicant shall comply with the terms and requirements of the Infrastructure Fee program in effect at the time of issuance of building permits. 38. Within 24 hours of approval by the City Council, the property owner/developer shall submit to the Community Development Department two checks made out to the County of Riverside in the amount of $78.00 and $1,250.00 to permit the filing and posting of the Notice of Determination for EA 98-369. r cos 00005'' A:\CondCCTT28982Spanos.wpd Page 7 of 8 Resolution 99- Tentative Tract Map 28982 May 18, 1999 39. Prior to building permit issuance, the developer shall pay school mitigation fees to the Desert Sands Unified School District based on the State imposed fee in effect at that time. 40. Prior to final map approval by the City Council, the property owner/developer shall meet the Parkland Dedication requirements by payment of in -lieu fees as set forth in Section 13.48 of the Subdivision Ordinance. FIRE DEPARTMENT 41. Prior to recordation of the final map, applicant/developer will furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local water company with the following certification: "/ certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 42. Phased improvements shall be approved by the Fire Department. ENVIRONMENTAL 43. Prior to the issuance of a grading permit or building permit, the property owner/developer shall prepare and submit a written report to the Community Development Department demonstrating compliance with those Conditions of Approval and mitigation measures of TTM 28982 and EA 98-369. Mitigation monitoring of the project site during grading is required. MISCELLANEOUS 44. All agency letters received for this case are made part of the case file documents for plan checking purposes. 45. Prior to final map approval by the City Council, proposed street names shall be submitted to the Community Development Department for review and approval. Three names shall be submitted for each proposed private street. Street signs shall be installed by the developer. 46. Prior to final map approval, the applicant shall submit to the Community Development Department for review a copy of the proposed Covenants, Conditions, and Restrictions (C. C. and R's) for the project. Approval of the C. C. and R's by the City Attorney is `- 0 13 required. 000053 A:\CondCCTT28982Spanos.wpd Page 8 of 8 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL, CITY OF LA QUINTA, CALIFORNIA, APPROVING SITE DEVELOPMENT PERMIT 98-631 FOR THE DEVELOPMENT PLANS FOR A 160 MULTI -FAMILY PROJECT IN A HIGH DENSITY RESIDENTIAL ZONE DISTRICT CASE NO.: SITE DEVELOPMENT PERMIT 98-631 APPLICANT: MAINIERO, SMITH AND ASSOC., INC. FOR A. G. SPANOS CORP. WHEREAS, the City Council of the City of La Quinta, California, did on the 15" day of December, 1998, 16th day of February, 1999, 161h day of March, 1999, 201h day of April, 1999, and 18th day of May, 1999, hold duly noticed Public Hearings to review the building elevations and development plans for a 160-unit project on 10.17 acres located at the southwest corner of Adams Street and 47th Avenue; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 24th day of November, 1998, and 26th day of January, 1999, hold duly noticed Public Hearings and recommended to the City Council approval of the building elevations and development plans for a 160-unit multi -family project on 10.17 acres located at the southwest corner of Adams Street and 47' Avenue, more particularly described as: A PORTION OF THE SOUTHEAST ONE QUARTER OF SECTION 30, T5S, R7E SBBM WHEREAS, the City's Architecture and Landscaping Review Committee, did on the 20th day of November, 1998, hold a public meeting and recommended to the Planning Commission and City Council approval of the 160-unit project subject to minor design and landscape changes being made prior to building permit issuance; and WHEREAS, said Site Development Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1 970" as amended (Resolution 83-63). The Community Development Department has prepared a Mitigated Negative Declaration under Environmental Assessment 98-369 for this project which states the project will not have a significant impact on the environment based on mitigation measures; and Reso CC SDPSpanos- 30 000054 Resolution 99- May 18, 1999 A.G. Spanos WHEREAS, at said Public Hearings, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to justify approval of said Site Development Permit 98-631 : 1 . The proposed multi -family development is consistent with the City's General Plan in that the property is designated High Density Residential. The Land Use Element of the General Plan (Policy 2-1.1 .8) allows attached residential houses up to 16 units per acre. A density of 15.7 units/acre is requested. The location is appropriate in that it is in close proximity to Highway 1 1 1 , a major transportation corridor with major commercial services and employment opportunities. Therefore, the project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) provided conditions are met. 2. The units are consistent with the goals and objectives of the Zoning Ordinance (RH Zoning District) in that the project is a permitted use and will comply with the development standards and design guidelines provided conditions are met. 3. One- and two -bedroom units are proposed with ancillary parking and open space. The site design of the proposed project is compatible with the high quality of residential development in the immediate area. 4. The existing Oleander hedge on Dulce Del Mar will be retained to screen the two story project from surrounding single story buildings. Common open space has been provided throughout the site, creating internal and external areas for active and passive recreation. Active recreation areas are located at the northeast corner of the project away from existing Lake La Quinta houses to reduce noise impacts. The perimeter landscape design is in conformance with existing Lake La Quinta landscaping. 5. The building materials will be aesthetically pleasing, and provide a blend of varied surfaces and variety of textures, provided conditions are met as recommended by the City's Architecture and Landscaping Review Committee and Planning Commission. The proposed landscape screening, setbacks and building orientations lessen the visual impact of the two story structures, provided conditions are met. Reso CC SDPSpanos- 30 390 000055 6. Parking for the project will consist of garages, carports and open parking stalls as required by the Chapter 9.150 of the Zoning Ordinance. Enclosed parking is recommended along the south property boundary to be architecturally compatible with the Lake La Quinta development. Shared parking is proposed and consists of two parking spaces per unit, exceeding a general parking standard of 1 .6 spaces per unit pursuant to Urban Land Institute (ULI) research studies. 7. Exterior project lighting is proposed for common areas and parking as required by Chapter 9.150 (Parking) of the Zoning Ordinance. Light fixtures shall be hooded to eliminate glare. Lighting adjacent to existing residential houses shall be low level not exceed eight feet in height to be consistent with Section 9.60.160 of the Zoning Ordinance. 8. The sign design of the project will provide project identity using common elements of size, color, and materials. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; and 2. That it does approve Site Development Permit 98-631 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 181h day of May, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California Reso CC SDPSpanos- 30 0 0 0 0 J r) ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California Reso CC SDPSpanos- 30 0 0 0 0 l RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 98-631 MAY 18, 1999 GENERAL Upon City Council approval, a memorandum noting that the City Conditions of Approval for development applications exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The Site Development Permit shall expire within one year from approval, unless building permits are issued pursuant to Section 9.210.010 of the Zoning Ordinance. Time extensions may be granted pursuant to Section 9.200.080. 3. The applicant shall comply with all applicable Conditions of Approval of the underlying tract map (Tract Map 24230). 4. Developer agrees to indemnify, defend and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. 5. Prior to the issuance of any grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant/developer is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, the applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. CondCC SDP Spanos -30 Page 1 of 11 000058 Resolution 99-_ Site Development Permit 98-631 May 18, 1999 The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. PROPERTY_ RIGHTS 6. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures and common areas. 7. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved site plan. 8. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 9. Improvement plans shall be prepared by or under the direct supervision of qualified engineers, surveyors and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Page 2 of 11 000059 Resolution 99-_ Site Development Permit 98-631 May 18, 1999 Plans for improvements not listed above shall be in formats approved by the City Engineer. 10. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire the standard materials. 1 1 . When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 12. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to issuance of a building permit. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 13. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. 14. If improvements are phased, off -site and perimeter improvements shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each 3 4 5 Page 3 of 11 000060 Resolution 99-_ Site Development Permit 98-631 May 18, 1999 phase shall be completed and satisfied prior to occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 15. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits or final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. 16. The applicant shall pay cash or provide security for applicant's required share of improvements which have been or may be constructed by others (participatory improvements). Participatory improvements for this development include: A. Adams Street landscape median - 50% of total cost for the length of the applicant's frontage. The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. GRADING 17. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. 18. The applicant shall endeavor to minimize differences in elevation at abutting properties and within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a project, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 19. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in J�� Page 4 of 11 000061 RCSOIUtion 99- Site Development Permit 98-631 May 18, 1999 a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 20. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 21. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by a civil engineer or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by building number and shall be listed cumulatively if submitted at different times. DRAINAGE 22. Stormwater and nuisance water handling shall conform with the approved hydrology and drainage plan for the Lake La Quinta development and as follows: A. The applicant shall install oil/water separators on subsurface storm drain lines exiting the south end of the property. B. The applicant shall make provisions for perpetual maintenance of the oil/water separators and of the drainage swale along the west property boundary to ensure free flow of storm runoff and prevent migration of debris and pollutants to the Lake La Quinta development. C. The applicant shall deed or dedicate to the City drainage easements over the drainage swale along the west property boundary and the drainage line from Adams Street to Dulce Del Mar. The easements shall include the right of access through the site for maintenance, construction and reconstruction of these facilities. UTILITIES 23. Existing and proposed utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 24. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. 7 Page 5 of 11 000062 Resolution 99-_ Site Development Permit 98-631 May 18, 1999 STREET AND TRAFFIC_ IMPROVEMENTS 25. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which has not been subdivided in accordance with this tentative map 60 days after the program is in effect shall, at the City's option, be subject to the program. 26. General access points and turning movements of traffic are limited to the following: A. Avenue 47 - Sixty -foot -wide primary access centered approximately 335 feet west of the centerline of Adams Street. B. Avenue 47 - Alternate access for emergency vehicles only near the west end of this development. 27. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 28. The applicant shall design pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). The minimum structural section for streets and parking areas is 3.0" a.c./4.50" a.b. or equivalent. 29. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 30. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. QUALITY_ ASSURANCE 31 . The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. Page6oW063 Resolution 99-_ Site Development Permit 98-631 May 18, 1999 32. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and comply with plans and specifications. FEES AND DEPOSITS 33. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 34. The applicant shall comply with the terms and requirements of the Infrastructure Fee program in effect at the time of issuance of building permits. 35. Within 24 hours after review by the City Council, the property owner/developer shall submit to the Community Development Department two checks made out to the County of Riverside in the amount of $78.00 and $1,250.00 to permit the filing and posting of the Notice of Determination for EA 98-369. 36. Prior to building permit issuance, the developer shall pay school mitigation fees to the Desert Sands Unified School District based on the State imposed fee in effect at that time. The school facilities' fee shall be established by Resolution (i.e., State of California School Facilities Financing Act). ENVIRONMENTAL 37. Prior to the issuance of a grading permit or building permit, the applicant/developer shall prepare and submit a written report to the Community Development Director demonstrating compliance with those Conditions of Approval and mitigation measures of SDP 98-631 and EA 98-369. The Community Development Director may require inspection or other mitigation monitoring measures to assure such compliance. LANDSCAPING AND PERIMETER FENCING 38. Landscape and irrigation plans shall be prepared by a licensed landscape architect, and approved by the Community Development Department pursuant Page 7 of 1 I 000064 Resolution 99-_ Site Development Permit 98-631 May 18, 1999 to Chapter 8.13 of the Municipal Code. Prior to submission of the plans to the City, the developer shall obtain approval by the Coachella Valley Water District and the Riverside County Agricultural Commissioner. The plans are not approved for construction until they have been approved and signed by each approval agency. 39. The applicant shall ensure that landscaping plans and utility plans are coordinated to provide visual screening of aboveground utility structures. 40. Date palm trees shall not be installed in close proximity to the common area pool. 41. Mature evergreen trees, measuring 10-feet high (i.e., minimum 2.5" caliper) shall be installed along the west and south property lines to provide privacy screening (i.e., 40' wide spacing). Once the trees have been delivered to the site for installation, a field inspection by the Community Development Department is required before planting. All trees shall be double staked to prevent damage from seasonal winds. 42. A six-foot high wall or five-foot high wall on a three-foot berm shall be constructed along Dulce Del Mar to the north of the existing Oleander hedge to the satisfaction of the Community Development Department. The height of the six-foot high wall is to be measured from the top of curb height on the project's perimeter street. The wall shall be constructed to match the existing Lake La Quinta perimeter wall. The wall and/or fence along 47th Avenue shall be six -feet in height. 43. Landscaping shall be added within the terraced planter areas adjacent to the project entry signs. FIRE MARSHAL 44. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1500 g.p.m. for a 2-hour duration at 20 p.s.i. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 45. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrants(s) are either existing or that financial arrangements have been made to provide them. Page 8 of 11 i 000065 Resolution 99-_ Site Development Permit 98-631 May 18, 1999 46. Note on plans: "All buildings, other than Group R, Division 3 occupancies, will be equipped with an automatic fire sprinkler system approved by the Fire Department." Prior to the issuance of building permits, system plans will be submitted for approval. 47. Prior to building permit issuance, applicant/developer will furnish one blueline copy of the water system plans to Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local water company with the following certification: "/ certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department. " 48. The required water system including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on the site. 49. A temporary water supply for fire protection may be allowed for the construction of the model units only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 50. Gates installed to restrict access shall be power operated and equipped with a Fire Department override system consisting of Knox Key Operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Improvement plans for the entry streets and gates shall be submitted to the Fire Department for review/approval prior to installation. 51. If public use type buildings are to be constructed, additional fire protection may be required. Fire flows and hydrant locations will be stipulated when building plans are reviewed by the Fire Department. 52. Gate entrances shall be at least two feet wider than the width of the traffic lane(s) serving that gate. All gates providing access from a road to the driveway shall be located at least 30' from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the public road. Where a one- way road with a single traffic lane provides access to a gate entrance, a 40' turning radius shall be used. MAINTENANCE 53. The applicant shall make provisions for continuous maintenance of drainage, landscaping and on -site improvements. Page 9 of 11 000066 Resolution 99-_ Site Development Permit 98-631 May 18, 1999 LIGHTING 54. Lighting plans shall be approved by the Community Development Department Director prior to issuance of building permits. Freestanding pole mounted lighting for parking and common areas shall not exceed eight feet in height above finished grade pursuant to Section 9.60.170 of the Zoning Ordinance. Exterior lighting for the project shall comply with Sections 9.60.160 and 9.100.1 50 of the Zoning Ordinance. 55. Interior security lighting for carport structures (i.e., recessed flourescent tubes) shall be mounted to the underside of the roof. ARCH ITECTURAUSITE DESIGN 56. Prior to issuance of building permits, subject to the Community Development Department approval, the building elevations shall be modified as follows: A. Remove the middle gable eave-end from the garage elevations; B. Modify eave mounted architectural popouts on side building elevations of Buildings 6, 7, 9 and 10 so as to appear functional; C. Install decorative colored concrete (or pavers) for the main entrance (circular turnaround area) and 20-foot wide entrance lanes; D. Submit construction plans for detached garage structures ensuring tile, hip roofs will be used; E. Carport structures located adjacent to Dulce Del Mar shall be enclosed on three sides with parapet walls clad in stucco to match other on -site buildings; and F. The overall height of the recreation building will be reduced to 22-feet to comply with Section 9.50.020 of the Zoning Ordinance. 57. A minimum of one disabled parking space shall be located at the southeast corner of the project to insure proper parking coverage is achieved. 58. Trash enclosures shall be located a minimum distance of 80-feet from west and south property boundaries. MISCELLANEOUS 59. All agency letters received for this case are made part of the case file documents for plan checking purposes. 60. A centralized mailbox delivery system shall be used for the project pursuant to any requirements of the U.S. Postal Service. Page 10 of 11 000067 Rcsolution 99-_ Sitc Development Permit 98-631 May 18, 1999 61. Prior to building permit issuance, trash and recycling areas for the project shall be approved by the Community Development Department pursuant to Section 9.60.220 of the Zoning Ordinance. The plan will be reviewed for acceptability by applicable trash company prior to review by the Community Development Department. 62. Permanent identification signs for the development shall be lit by an indirect source as required by Chapter 9.160 (Signs) of the Zoning Ordinance. Temporary and permanent signs for the development shall be approved by the City prior to installation. 63. A Minor Use Permit is required to establish temporary sales facilities and/or construction trailers for the project (i.e., Section 9.60.250 of the Zoning Ordinance). 64. Each housing unit shall be allocated one garage parking space for vehicle storage measuring 10-feet wide by 20-feet deep inside clear dimension. All carport and open parking spaces shall be unassigned and open for use by residents and guests of the development. Oversized vehicles, recreational vehicles and trailers shall be prohibited. Parking restrictions shall be enforced by the property owner and/or manager. 65. Vertical support poles for carport structures shall be mounted within the first 6' of the front of the stall (including overhang) pursuant to Section 9.150.080 (B5) of the Zoning Code. 66. Prior to building permit issuance, proposed street names shall be submitted to the Community Development Department for review and approval unless a building numbering plan with common address is utilized (e.g., 78-705 47th Avenue, Building #1 (Units 1-8), etc.). Three names shall be submitted for each proposed private street. Street signs shall be installed by the developer. € � , Page 11 of I 1 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TRACT MAP 24230 (AMENDMENT #1) TO ELIMINATE CONDITION #41 OF RESOLUTION 89-85 REQUIRING AFFORDABLE HOUSING ON 10.17 ACRES, LOCATED AT THE SOUTHWEST CORNER OF 47T" AVENUE AND ADAMS STREET CASE NO.: TRACT MAP 24230, AMENDMENT #1 APPLICANT: MAINIERO, SMITH AND ASSOC., INC. FOR A. G. SPANOS CORP. WHEREAS, the City Council for the City of La Quinta, California, did on the 15th day of December, 1998, 161h day of February, 1999, 16th day of March, 1999, 20th day of April, 1999, and 18th day of May, 1999, hold duly noticed Public Hearings to review the request to eliminate Condition #41 of Tract Map 24230 requiring affordable housing units to be built on 10.17 acres located at the southwest corner of 471h Avenue and Adams Street; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 241h day of November, 1998, and 26th day of January, 1999, hold duly noticed Public Hearings and recommended to the Council elimination of Condition #41 of Tract Map 24230 requiring affordable housing units to be built on 10.17 acres located at the southwest corner of 47' Avenue and Adams Street, more particularly described as: Assessor's Parcel Number 643-090-014; Portion of SE 1 /4 of Section 30, Township 5 South, Range 7 East, San Bernardino Base and Meridian, County of Riverside, California WHEREAS, the City Council of the City of La Quinta, California, did on the 51h day of July, 1989, under Tract Map 24230 require a certain percentage of future houses (5%) to be for low and moderate income families pursuant to draft General Plan Policies; and WHEREAS, the Tract Map 24230 was recorded with the County of Riverside on February 28, 1990; and WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970", as amended (Resolution 83-63), in that the Community Development Director has conducted an Initial Study (Environmental Assessment 98-369) and has determined that the proposed 160 unit multi -family residential project associated with the Tract could have an adverse impact on the environment; a Mitigated Negative Declaration of Environmental Impact will be filed. A:AResoCCTTM24230Spanos.wpd (30) 000061 WHEREAS, at said Public Hearings, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings justifying approval of said Tract Map 24230 (Amendment #1): A. The proposed map amendment is consistent with the City of La Quinta General Plan, Zoning Code, and Subdivision Ordinance. The property is designated High Density Residential (HDR) by the General Plan Land Use Element (Chapter 2.0) permitting attached single family projects of 12 to 16 units per acre pursuant to Policy 2-1 .1 .8. The proposed development of 160 multi -family units under Tentative Tract Map 28982 is consistent with the HDR requirements. The Housing Element of the General Plan lists programs available to provide affordable housing. The amendment of Tract 24230 to eliminate Condition #41 should result in no impacts regarding affordable housing in the City as stated in EA 98-369. The RH District (High Density Residential) permits attached single family housing not exceeding three stories in height. Conditions are recommended to insure compliance with City Code requirements. B. The design or improvement of the proposed subdivision is consistent with the La Quinta General Plan. Existing off -site improvements were constructed during construction of the Lake La Quinta development. New on -site streets and development improvements for the project will be completed by Tentative Tract Map 28982, the companion development application. C. The design of the subdivision, or the proposed improvements, are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. The vacant, previously disturbed site is suitable for high density residential development based on the recommendations of Environmental Assessment 98- 369. D. The design of the subdivision or type of improvements are not likely to cause serious public health problems. Infrastructure improvements are readily available adjacent to the site and were constructed in the early 1990's. 000070 A:ARcsoCCTTM24230Spanos.wpd (30) E. The design of the subdivision, or type of improvements, will not conflict with easements, acquired by the public at large, for access through, or use of property within the proposed subdivision. Off -site infrastructure improvements have been constructed as required by Tentative Tract Map 24230. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; and 2. That it does hereby approve Tentative Tract Map 24230 (Amendment #1) for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 18`h day of May, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California A:AResoCCTTM24230Spanos.wpd (30) 000071 APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 4' , 000072 A:ARcsoCCTTM24230Spanos.wpd (30) RESOLUTION 99-_ CONDITIONS OF APPROVAL - RECOMMENDED TRACT MAP 24230, AMENDMENT #1 MAY 18, 1999 GENERAL 1. Upon City Council approval, a memorandum noting that the City Conditions of Approval for development applications and are available for review at City Hall shall be recorded against the property with Riverside County. 2. Condition #41, requiring affordable housing units, shall be deleted. All other Conditions of Resolution 89-85 are still valid and remain enforceable for Tract 24230. r Condcc TTM24230 Spanos -30 000073 ATTACHMENT VVHnEWA I I c""O"a 0 Eagle Hardo" co w WMe-wer Charnel �EFFER90N PLAZA HI HIGHWAY 111 LAKE LA QM4TA 4M ALUE 4MTH ()00r)7#-, �J Q IL Z Z a W w O oz�o J>To. wa IL 12 a a W cn 40 ATTACHMENT 2�°^ ........... oao --- -^- --R zn - aSa2 ¢�-- 2 V odo o r o oo o od as od oo 00 0 000 o n _ o^ oe Y^z Ps. a zo ; .0'602 Q [ � s I 1 J ATTACHMENT 3 AGREEMENT TO CONTINUE APPLICATIONS: ENVIRONMENTAL ASSESSMENT 98-369, TENTATIVE TRACT MAP 28982, SITE DEVELOPMENT PERMIT 98-631, AND TRACT MAP 24230 AMENDMENT #1 Agreement between the City of La Quinta and The Spanos Corporation to continue consideration of applications: Environmental Assessment 98-369, Tentative Tract Map 28982, Site Development Permit 98-631, and Tract Map 24230 Amendment #1. WHEREAS, The Spanos Corporation has in process applications for Environmental Assessment 98-369, Tentative Tract Map 28982, Site Development Permit 98-631, and Tract Map 24230 Amendment #1 (the "Applications"); and, WHEREAS, the La Quinta Redevelopment Agency and The Spanos Corporation are currently in the process of negotiating a potential Housing Affordability Agreement which would result in the proposed project being moved to a different location; and, WHEREAS, the benefit to the City would be the provisions of additional new affordable units in accordance with the goals of the Housing Element; and, WHEREAS, Spanos has agreed to consider moving the project, but on the condition that it does not lose any rights with respect to its current Application. The parties hereto hereby agree as follows: The Applications shall be continued until July 20, 1999, to allow completion of negotiations on the potential Affordable Housing Agreement and its consideration by the Agency Board. 2. All rights of the Developer and the City shall remain as they existed on the date of the approval of this Agreement and neither party shall allege any claim or make any demand related to the agreed upon delay of the Applications. Each party agrees that this delay is to the mutual benefit of each party. 4. Each party has been advised by its separate legal counsel in considering this Agreement. 5. If at any time during the negotiations the Developer or the Agency Board determine that it was not going to be possible to reach an Agreement on the Affordable Housing Agreement, then either party could notify the other of said determination and would have the choice of re -noticing the public hearing for an earlier regular meeting date an July 20, 1999. The re - noticing decision would need to be made before July 1, 1999, to be practical. a 00007" IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: SAUNDRA L. JUHOLA, City Clerk APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney Dated: By: _ Name: Title: CITY OF LA QUINTA, a California municipal corporation JOHN J. PENA, Mayor "CITY" THE SPANOS CORPORATION "DEVELOPER" r 4 , n00n7R ATTACHMENT 4 T4'ij/ 4 a4& Qamz COUNCIL/RDA MEETING DATE: February 16, 1999 ITEM TITLE: Continued Public Hearing to Certify Environmental Assessment 98-369 and Approve Tentative Tract Map 28982, Site Development Permit 98-631 and Tract 24230 (Amendment #1), a Request to Approve Development Plans for a 160 Multi -family Unit Project, Subdivide 10.17 Acres for 160-Airspace Condominiums and Elimination of a Requirement to Provide Affordable Housing Units Located at the Southwest Corner of 47th Avenue and Adams Street. Applicant: Mainiero, Smith and Associates, Inc. for A. G. Spanos Corporation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt City Council Resolutions, certifying a Mitigated Negative Declaration (EA 98- 369) and approving Tentative Tract Map 28982, Site Development Permit 98-631 and Tract 24230 (Amendment #1), subject to Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. BACKGROUND AND -OVERVIEW: On December 15, 1998, the City Council continued the public hearing for this project to this meeting. The vacant site is located on the southwest corner of 47th Avenue and Adams Street adjacent to the Lake La Quinta development (See Attachment--1). The site is bounded by La Quinta houses to the south and west, the proposed auto dealerships across Adams Street to the east and vacant commercial properties to the north across 47th SRCCSpanos 2-16, 32 Page 1 of 7 i b- 000(117() Avenue. Parkway landscaping improvements exist on the perimeter public streets, and stucco clad masonry block walls exist on Adams Street and along the west property line. Lake La Quinta, a gated community, to the south and west of the subject site, consists of approximately 281 single family home sites oriented around a 24-acre lake and other common lots. Tract 24230, the initial subdivision map for Lake La Quinta which included commercial lots along Washington Street, was approved by the City Council on July 5, 1989 (i.e., Resolution 89-85). Approximately 160 residential houses exist or are under construction. Lake La Quinta houses are single -story, up to 22' in height excluding tower elements, ranging in size from approximately 1,804 square feet to over 3,700 square feet. Generally the existing houses have flat barrel or S-tile concrete roof tiles with stucco walls. Windows have stucco surrounds and many are multi -pane. Roof eave treatments are also varied (e.g., exposed rafter tails, box stucco, etc.). Two story houses are not allowed pursuant to requirements of the Homeowner's Association (HOA). Project Request The applicant requests approval of a development consisting of 160 multi -family units in a RH (High Density Residential) Zone District. One and two-story buildings are proposed with units ranging in size from 792 square feet to 1 ,121 square feet. All residential structures are two stories (30'-2" high), except the building at the southwest corner of the project, which is one story. Perimeter setbacks adjacent to Lake La Quinta properties are 10-feet (west side) and 22-feet (south side), respectively. The roof on each proposed building will be covered with flat concrete tiles, and the walls will be clad with stucco. Proposed roof styles are a combination of modified hip and gable. Desert color tones are proposed (e.g., beige, etc.). The color material sample board will be available for viewing at the meeting. Multi -pane windows are proposed, on the first floor, with single pane single hung sash windows on the second story. The proposed first floor windows will have stucco surrounds. All proposed windows including the sliding glass doors will have aluminum frames. Each of the proposed units have covered outdoor patios or balconies primarily facing interior courtyards. Project access is limited to two access driveways on 47t" Avenue, an existing two lane public street. Automatic swing gates are to be used to control access into the project with an emergency only access proposed for the driveway adjacent to the west property line. SRCCSpanos Rev (30) Page TY670 0 8 0 Private on -site access lanes are typically 28-feet in width, accommodating two-way traffic. Parking for the project consists of open parking for guests and covered parking (carports and garages) for residents. Attached garages are proposed for several of the building types. Carport structures are freestanding and constructed of prefabricated metal. The total number of parking spaces for the project is 325, with 280 spaces being covered. This is a ratio of 2.03 parking spaces per unit. The recreation complex, proposed within the northeast corner of the project area, will be single story (3,144 square feet) and a maximum 23'-9" in height. A pool/spa, fountain, putting green, and basketball court (two half courts) are also proposed. Open parking spaces are provided near the recreation building to accommodate sales activities and temporary guest parking. Landscaping plans reflect a varied plant palette for the project. Palm trees are proposed at the project entrance. Specimen trees (24" to 48" boxes) are proposed to buffer the two story buildings along the west and south sides of the project. Trees consist of African sumac, California pepper and Bottle trees for parking areas, and other types for interior common areas. The applicant has proposed a five-foot high wall along Dulce Del Mar connecting with the existing Adams Street wall with a combination wall (low masonry with open fencing on top) proposed along the frontage of 471h Avenue. The on -site lighting plan is attached to the landscaping plan, and consists of various types of lighting (i.e., landscaping, parking, game courts, etc.) throughout the project. In addition to the request to develop the property, the developer requests elimination of Condition #41 of Tract 24230 requiring five percent of the units to be set -aside for low and moderate income families, allowing all units to be price at market rates. Public Notice: This request was advertised in the Desert Sun newspaper on November 21, 1998, and mailed to all property owners within 500 feet of the site for the initial public hearing on December 15, 1998. Letters of protest received from Lake La Quinta residents were previously delivered to the City Council and are available in the City Clerk's office. Public Agency Review: The applicant's request was sent to affected public agencies by the Community Development Department on September 11, 1998, and any pertinent comments received have been incorporated into the Conditions of Approval. SRCCSpanos Rev (30) " q Page 3 of 7 4y1J Planning Commission Action On November 24, 1998, the Planning Commission held a public hearing to review the multi -family project. The Commission continued the meeting after taking public testimony, allowing the applicant time to meet with Lake La Quinta residents and consider making design changes to the project. A copy of the Minutes is attached (See Attachment 2). On January 26, 1999, the Planning Commission, at a continued public hearing, reviewed the design changes proposed by the applicant including the following: Site Plan 1 . Freestanding carport parking structures along the west property boundary have been converted to garages. 2. Two story buildings adjacent to Dulce Del Mar have been shifted to the center of the project. Now proposed is a two-way drive aisle, a minimum 22' wide landscaping strip and carports/garages parallel to Dulce Del Mar. The two story buildings proposed to be located 20' from the south property line are now 75- feet away (or more) from the property line. Second story balconies face interior courtyards except for the building complex located at the southeast corner of the project. 3. The two story building complex at the southwest corner of the project is now a proposed single story building. All other multiple family building structures are proposed to remain two story. 4. The number of parking spaces has increased from 322 to 325. Grading and Drainage 1 . Finished grade elevations along the south side of the development have been lowered by approximately one foot, from 62.5' to 61 .5'. 2. Slight changes to the drainage plan were made on the south side of the project to accommodate the site plan design changes. Landscaping 1 . Mature trees (24" box to 48" box sizes) are proposed along the west and south areas of the site to buffer the two story buildings. Smaller trees were originally SRCCSpanos Rcv (30) Page 4 of 7 nn9081 proposed. Additionally, the number of trees proposed has also increased from approximately 65 to 78 within the perimeter planting strip. 2. Queen palms have replaced Date palms at the main project entrance on 471" Avenue and adjacent to the pool. A letter from the applicant's attorney regarding the changes is attached (See Attachment 3). After discussion, the Commission, on a 5-0 vote, recommended to the City Council approval of all applications by adoption of Resolutions 99-007 thru -010, subject to Findings and Conditions of Approval. A copy of the Minutes is attached (See Attachment 4). Architecture and Landscaping Review Committee Action (ALRC) On November 20, 1998, the ALRC recommended approval of the project's architectural and landscaping plans on a 2-0 vote. Conditions recommended by the Committee have been included in the attached material (i.e., Site Development Permit Conditions) or have been addressed by the applicant in the revised plans. A copy of the Minutes is attached (See Attachment 5). Conclusion: The City currently has a limited number of properties designated for high density residential uses. These sites are located in close proximity to employment areas and transit corridors pursuant to policies in the General Plan. FINDINGS AND ALTERNATIVES: General Plan/Zoning Code Consistency This site is designated High Density Residential (HDR) by the General Plan which permits 12-16 units per acre. Under General Plan Policy 2-1 .1 .8 (Land Use), HDR designated properties shall be adjacent to major transportation and employment areas. This site is adjacent to the Highway 1 1 1 Corridor, the City's Regional Commercial area with retail developments such as Jefferson Plaza (Home Depot), One Eleven -La Quinta Shopping Center, Washington Square (Eagle Hardware and Garden), Plaza La Quinta, and other commercial centers. Therefore, the plans are consistent with existing City policies. SRCCSpanos Rcv (30) 40 Page 5 of 7 VV00S31 Environmental Assessment The Environmental Assessment (EA) complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1 970" (as amended), in that the Community Development Director has conducted an initial study (EA 98-369) and has determined that although the proposed project could have an impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures are made conditions of approval, and a Mitigated Negative Declaration of Environmental Impact should be filed. Findings necessary to approve this request can be made and are contained in the attached Resolutions. Development issues are highlighted below: Site Development Permit Chapter 9.50 (Residential Development Standards) of the Zoning Code requires structures along Adams Street, a Secondary Image Corridor, to be one-story in height (22') within 150-feet of the edge of the right-of-way. The height of the recreation building is recommended to be reduced in height to comply with these requirements. The proposed two story residential buildings have been laid out beyond the 150' setback along Adams Street. Covered and uncovered parking is required for this project. A minimum of 355 parking spaces is required according to the provisions of Table 1501 of Chapter 9.150 (Parking) of the Zoning Ordinance. The number of parking spaces required within the development may be reduced if supportive data is provided pursuant to Section 9.150.070 (Shared Parking) of the Zoning Ordinance. The property owner requests a reduction of 30 parking spaces, based on research they have done on properties they own or manage and from other sources, concluding two parking spaces per unit is adequate. Information taken from an Urban Land Institute Shared Parking Report states 1.6 spaces per unit is a reasonable peak demand value for multi -family residential parking, and that the time of year does not play a significant factor in parking demand. The greatest demand for parking is between 7:00 p.m. and 7:00 a.m. Tract 24230 (Condition Amendment) Because of the many housing programs and as defined further in the Environmental Assessment, the need to uphold conditions placed on this subdivision prior to the SRCCSpanos Rev (30) Page 6 of 7 000084 adoption of the current Housing Element requiring set -aside housing is no longer necessary. The amendment of Tract 24230 to eliminate Condition #41 will result in no negative impacts regarding affordable housing in the City. The City's Housing Element contains several components to achieve a variety and diversity of housing in the City. These components include the provision of adequate housing sites through land use and zoning regulations, land banking, and density bonuses. Provisions for affordable housing are provided by a redevelopment set -aside fund, first-time home buyer down payment assistance programs, mortgage revenue bonds to support the development of owner and rental multiple and single family housing, Section 8 rental assistance, equity sharing, Section 202 elderly or disabled housing, second units, mortgage credit certificate programs, and other financing and tax credit programs. Alternatives _available to the City Council are: Certify a Mitigated Negative Declaration (EA 98-369) and approve Tentative Tract Map 28982, Site Development Permit 98-631 and Tract 24230 (Amendment #1), subject to the attached Findings and Conditions of Approval as contained in the attached Resolutions; or 2. Deny the request; or 3. Continue the request and provide staff with direction. Jerry Herman, Community Development Director Attachments: 1 . Reduced Site Plan Exhibit (Revised) 2. Planning Commission -Minutes of November 24, 1998 (Excerpt) 3. January 26, 1999 Letter from Selzer, Ealy, Hemphill and-Blasdell, LLP 4. Planning -Commission -Minutes of January 26, 1999 (Excerpt) 5. ALRC Minutes of November 20, 1998 (Excerpt) 6. Large Plans (Council Only) r, SRCCSpanos Rev (30) Page 7 of 7 000085 Ply May 18, 1999 To: Mayor John Pena and City Council Members Subject: Spanos Project and Planned Single Family Home Development Dear Mayor Pena and Council Members: The purpose of this letter is to thank all of you and your staff for taking the action necessary to resolve what has been a sticky situation for Lake La Quinta homeowners. The proposed development plan for the approximately fifty acres of city -owned land east of Adams between Highway l l I and 48`h Avenue clearly shows that you have the best interests of the City and current La Quinta homeowners in mind. In the initial Council meetings where the Spanos project was on the agenda, Lake La Quinta homeowners asked that a plan be developed that we, as La Quinta residents and homeowners, could support. The plan presented to the public the evening of May 121h meets that goal. Without the initiative taken by you as Mayor, the Council members, your staff, and the cooperative efforts of The Spanos Company, this could not have been accomplished. It is now our hope that the plans as presented for the combined projects will soon be finalized and approved so that both projects can be completed in the near future. Once again, please accept the thanks of the Board of Directors of the Lake La Quinta Homeowners Association and the Lake La Quinta homeowners for your understanding of the problem and the solution you have developed. Sincerely yours, RobertsJay President, Lake La Quinta Homeowners Association Tityl 4 4a Qu&& COUNCIL/RDA MEETING DATE: May 18, 1999 ITEM TITLE: Public Hearing on Site Development Permit 97-603 Amendment #2 to Amend the Building Elevations, Landscaping Plans, and Development Plans for Two of Three Auto Sales Facilities on the South Side of Highway 1 1 1, Between Adams Street and Dune Palms Road. Applicant: Stamko Development Company, Mazda Superstore, and Indio Chrysler Center RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 70 Adopt a Resolution of the City Council approving Site Development Permit 97-603 Amendment #2. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In July 1997, under Resolution 97-66, the City Council adopted Site Development Permit 97-603 for five auto dealerships located at the southeast corner of Adams Street and Highway 1 1 1. This Site Development Permit was amended in November 1998, under Resolution 98-137 for three auto dealerships. The Community Development Department completed Environmental Assessment 97- 337 for the original project (Specific Plan 97-029, Conditional Use Permit 97-034, Site Development Permit 97-603, Development Agreement 97-002, and Tentative Parcel Map 28525). An Environmental Impact Report, State Clearinghouse No. 9701 1055 was certified by the City Council in 1997 for the original project. A Supplemental EIR was prepared for the first amendments to the Specific Plan, Site Development Permit and Development Agreement and was certified by the City Council in November 1998. The prior certified EIR and Supplemental EIR adequately assesses the environmental concerns associated with Site Development Permit Amendment #2 which is now before the City Council. P:A.TERRY\ccrptSDP97-603-2.,,vpd The request is for modifications to the building elevations along the north side of the proposed Mazda Super Store and Indio Chrysler Center by relocating the loading area to the west elevations, and modification to on -site landscaping by reducing the number of trees. In addition, the Indio Chrysler Center has shown the additional service bays (approved in the original plans). The trash areas have also been relocated to provide better service. The landscaping plan submitted does not comply with the mitigation measures of the EIR and Supplemental EIR. Staff recommended that the landscaping between Highway 1 1 1 and the north building elevations be retained to address the concerns as adopted by the City Council. The landscape areas in front of the loading docks have been modified as the aesthetic impact of the loading dock has been reduced. In addition, in order to maintain some vertical elements along the east and south property lines, staff recommended a limited number of trees be retained. The proposed modifications to the landscaping plans, as conditioned, comply with the parking lot design standards of the Zoning Code. Public Notice: This request was advertised in the Desert Sun Newspaper on April 30, 1999, and mailed to all property owners within 500 feet of the project boundaries. Public Agency Review: The request was sent to the Fire Department and internal City Departments for comment on April 21, 1999, with any pertinent comments received incorporated into the Conditions of Approval. Planning Commission Review: The Planning Commission considered this request at its meeting of May 1 1 , 1999, and by a 4-0-1 vote recommended approval of the amendments by adoption of Resolution 99-044, subject to Conditions of Approval. A copy of the minutes is attached (see Attachment 1 ). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving Site Development Permit 97- 603 Amendment #2; or 2. Do not approve Site Development Permit 97-603 Amendment #2; or 3. Provide staff with alternative direction. Respectfully submitted, L.� l e ry Her an, Com1munity Development Director 000002 P:\JERKY\ccrptSDP97-603-2.wpd Approved for submission by: f� " Thomas P. Genovese, City Manager Attachments: 1 . Draft Planning Commission Minutes 2. Proposed changes - Large Plans (Council Only) 3. Conceptually approved and proposed elevations - Large Plans (Council Only) 4. Approved landscaping plan - Large Plans (Council Only) P:\JERRY\ccrptSDP97-603-2.wpd RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DEVELOPMENT PLANS FOR TWO AUTOMOBILE DEALERSHIPS CASE NO.: SITE DEVELOPMENT PERMIT 97-603, AMENDMENT #2 APPLICANT: INDIO CHRYSLER CENTER, MAZDA SUBARU KIA SUPER STORE, STAMKO DEVELOPMENT CO. WHEREAS, the City Council of the City of La Quinta, California, did on the 181h day of May, 1999, hold a duly noticed Public Hearing to review the amended development plans for two auto dealerships located at the southeast corner of Adams Street and Highway 1 1 1; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 11 th day of May, 1999, hold a duly noticed Public Hearing to review the amended development plans for two auto dealerships located at the southeast corner of Adams Street and Highway 1 1 1 , more particularly described as: PARCELS 1 AND 3 OF PARCEL MAP 28525-1 IN A PORTION OF THE SOUTHWEST AND NORTHWEST 1 /4 SECTION OF 29, T5S, R7E WHEREAS, the City Council of the City of La Quinta, California did on the 1 5th day of July 1997, under Resolution 97-66 approve and adopt the development plans for five auto dealerships located at the southeast corner of Adams Street and Highway 1 1 1; and, WHEREAS, the City Council of the City of La Quinta, California did on the 171h day of November 1998, under Resolution 98-137 approve and adopt the amended development plans for three auto dealerships located at the southeast corner of Adams Street and Highway 1 1 1 ; and, WHEREAS, said amended Site Development Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The Community Development Department completed Environmental Assessment 97-337 for the original project. An Environmental Impact Report, State Clearinghouse No. 9701 1055 was certified by the City Council in 1997, for this project. A Supplemental EIR was prepared for the proposed Specific Plan, Site Development Permit and Development Agreement amendments and was certified by the City Council in November 1998; and, 4ZJ P:\J ERRY\ccresoSDP97-603Amd#2.wpd City Council Resolution 99- Site Development Permit 97-603, Amendment #2 May 18, 1999 WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify a recommendation for approval of said Site Development Permit 97-603, Amendment #2: 1. The proposed car dealerships are consistent with the City's General Plan in that the property is designated Mixed/Regional Commercial (M/RC). The Land Use Element (Policy 2-3.1) of the 1992 General Plan Update allows automobile sales/services as a conditional use. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) provided conditions are met. 2. The proposed auto dealerships are consistent with the goals and objectives of the La Quinta Centre Specific Plan in that the project is a permitted use and will comply with the development standards and design guidelines provided conditions are met. 3. The development of auto dealerships will be consistent with the City's Zoning Code and the La Quinta Centre Specific Plan provided conditions are met. 4. The site design of the proposed project is compatible with the high quality of commercial development on Highway 1 1 1 provided conditions are met. 5. The landscape design along Highway 1 1 1 will conform with the City's Highway 1 1 1 Landscape Design Guidelines, subject to conditions. The Adams Street landscape setback is also of a high quality landscape design provided conditions are met. 6. The architectural design of the project is compatible with development on Highway 1 1 1 in that it is a similar scale of other developments in the area; the building materials will be aesthetically pleasing, and provide a blend of varied surfaces and variety of textures, provided conditions are met. 7. The sign design of the project will provide building identity using common elements of size, color, and materials. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and constitute the findings of the City ouncil in this case; P:\J ERRY\ccresoSDP97-603Amd#2.wpd City Council Resolution 99- Site Development Permit 97-603, Amendment #2 May 18, 1999 2. That it does hereby confirm the conclusion that the Environmental Impact Reports prepared for Specific Plan 97-029-including Amendments 1 and 2, Site Development Permit 97-603-including Amendment 1, Development Agreement 97-002-including Amendment 1, Tentative Parcel Map 28525, and Conditional Use Permit 97-034 assessed the environmental concerns of these revisions to Site Development Permit 97-603, Amendment 2; and, 3. That it does hereby approve Site Development Permit 97-603, Amendment #2 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 181h day of May 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quint, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California -D PAJ ERRY\ccresoSDP97-603Amd#2.wpd RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 97-603, AMENDMENT #2 TWO AUTO DEALERSHIPS MAY 18, 1999 GENERAL CONDITIONS OF APPROVAL 1. The development shall comply with the La Quinta Centre Specific Plan, Specific Plan Amendment #1 97-029 (on file in the Community Development Department), the approved exhibits and the following conditions, which shall take precedence in the event of any conflicts with the provisions of the Specific Plan. 2. Exterior lighting for the project shall comply with the City's "Dark Sky" Lighting Ordinance. Lighting Plans shall be approved by the Community Development Department Director prior to issuance of building permits. All exterior lighting shall be down -shining and provided with shielding to screen glare from adjacent streets and residential property to the west and south, to the satisfaction of the Community Development Department Director. Parking lot light standards shall be a maximum of 24-feet in height. All parking lot lights shall be shielded along the west property line (Parcels 5, 6, & 7) and landscape lighting shall be installed adjacent to Adams Street. Prior to the issuance of building permits, the site plan shall be modified to show the relocation of the light poles along the regular display areas adjacent to Highway 111 has been moved to the interior corners of the special display areas as shown on the marked up Exhibit dated November 17, 1998. 3. Provide adequate trash and recycling areas for each phase for approval by the Community Development Department Director prior to issuance of the first building permit per phase. The plan will be reviewed for acceptability by applicable trash company prior to review by the Community Development Department Director. 4. Prior to issuance of any grading or building permits, or ground disturbance, mitigation measures as recommended by the Archaeological Assessment for the site shall be completed at the applicant/developer's expense. This consists of having an archaeological monitor on site during grading and earth disturbance operations. A final report shall be submitted for acceptance by the Historic Preservation Commission prior to issuance of the Certificate of Occupancy of the first building. 5. Handicap access, facilities and parking shall be provided per Federal, State, and local requirements. PAJERRY\C0A-SDP97603-Amd#2.wpd y j , City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 2 6. Prior to any site disturbance being permitted, including construction, preliminary site work and/or archaeological investigation, the project developer shall submit and have approved a Fugitive Dust Control Plan (FDCP), in accordance with Chapter 6.16 of the La Quinta Municipal Code. The plan shall define all areas proposed for development and shall indicate time lines for phasing of the project, and shall establish standards for comprehensive control of both anthropogenic and natural creation of airborne dust due to development activities on site. If the project is phased a plan shall be prepared that addresses control measures over the entire build -out of the project (e.g., for disturbed lands pending future development). 7. Construction shall comply with all local and State building code requirements as determined by the Building and Safety Director. 8. Prior to issuance of any land disturbance permit, the applicant shall pay the required mitigation fees for the Coachella Valley Fringe -Toed Lizard Habitat Conservation Program, as adopted by the City, in the amount of $600 per acre of disturbed land. 9. Prior to the issuance of a grading permit, the applicant shall prepare and submit a written report to the Community Development Director demonstrating compliance with those Conditions of Approval and mitigation measures of Site Development Permit, Amendment #1 97-603, and Environmental Assessment 97-337. The Community Development Director may require inspection or other mitigation monitoring measures to assure such compliance. 10. All roof and wall mounted mechanical -type equipment shall be installed or screened with architecturally compatible material so as not to be visible from surrounding properties and streets to the satisfaction of the Community Development Director and/or Planning Commission. Working drawings showing all proposed equipment and how they will be screened shall be submitted and approved prior to issuance of a building permit. GENERAL 11. Upon City Council approval, a memorandum noting that the City Conditions of Approval for development applications exist and are available for review at City hall shall be recorded against the property by the Riverside County Recorder 12. The applicant shall comply with all Conditions of Approval of the underlying Tentative Parcel Map 28525 which conditions are included herein by reference. As expressly modified by Specific Plan 97-029. PAJ ERRY\COA-SD P97603-Amd#2.wpd City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 3 13. Unless otherwise provided herein, these conditions shall apply to development of both the overall site and to individual sites within the auto mall and commercial center 14. Prior to the issuance of grading, improvement or building permits, the applicant shall obtain permits and/or clearances from the following public agencies- - Fire Marshal - Public Works Department (Grading Permit, Improvement Permit) - Community Development Department - Riverside County Environmental Health Department - Desert Sands Unified School District - Coachella Valley Water District (CVWD) (Water & Sewer) - Imperial Irrigation District (IID) (Electricity) - California Regional Water Quality Control Board (NPDES Permit) Caltrans The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. For projects requiring NPDES construction permits, the applicant shall include a copy of the application for the Notice of Intent with grading plans submitted for plan checking. The applicant shall make Storm Water Pollution Protection Plan available at the construction site for review by City representatives. IMPROVEMENT PLANS 15. Project improvement plans submitted to the City for plan checking shall be submitted on 24" x 36" media in the categories of "Rough Grading, "Precise Grading," " Streets & Drainage," and "Landscaping." All plans except precise grading plans, shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for the Community Development Director and the Building Official. Plans are not approved unless, and until, they are signed. "Street and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. If water and sewer plans are included on the street and drainage plans, the plans shall have an additional signature block for the CVWD. The combined plans shall be signed by CVWD prior to their submittal for the City Engineer's signature. t tom,: P:\J ERRY\COA-S DP97603-Amd#2.wpd City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 4 "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 16. Individual site improvement plans (not including street or public facility construction) shall be submitted on 24" x 36" media. Plans for individual site improvements may be combined on a single plan provided excess clutter doesn't affect readability. Individual site plans shall include all hardscape, drainage and landscape improvements. Plans for parking areas and interior circulation routes shall include traffic striping and pavement markings, signing, pedestrian facilities, trash receptacles, and other features which may affect the safe flow of vehicles and pedestrians. All plans (except precise grading plans, if separate) shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. 17. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City Resolution, the applicant may acquire standard plan and/or detail sheets form the City. IMPROVEMENT AGREEMENT 18. Improvements to be made or agreed upon, shall include removal of any existing structures or obstructions which are not part of the proposed improvements. GRADING 19. Prior to occupation of the project site or any individual site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. In accordance with said Chapter, the applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 20. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. m�yy P:\J ERRY\COA-SD P97603-Amd#2.wpd City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 5 21. Prior to issuance of building permits, the applicant shall provide a separate document, bearing the seal and signature of a California registered civil engineer or surveyor, that lists actual building pad elevations for the building lots. The document shall list the pad elevation approved on the grading plan, the as -built elevation, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 96.03 and the following: 22. Stormwater falling on site during the peak 24-hour period of a 100-year storm shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall include streets within the development and extend to the centerline of public streets adjacent to the development. Adams Street run off may not be retained in the landscape setback. 40% of the stormwater runoff from Parcels 1, 2, and 3 shall be allowed within the Highway 111 setback. All other drainage shall be retained on site. 23. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site -specific data indicating otherwise. 24. Retention basin slopes shall not exceed 3:1 on private property, 5:1 on public property. Retention depth shall not exceed six feet on private property, two feet on public property. 25. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 26. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow outlet and into the historic drainage relief route. 27. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 28. If the applicant proposes drainage of stormwater to off -site locations, the applicant may be required to design and install first -flush storage, oil/water separation devices, or other screening or pretreatment method(s) to minimize conveyance of contaminants to off -site locations. If the drainage will directly or indirectly enter P AJ E R RY\COA-S D P97603-Amd#2.wpd _4. City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 6 public waterways, the applicant and, subsequently, the Property Owners' Association, shall be responsible for any sampling and testing of effluent which may required under the City's NPDES Permit, or other City- or area -wide pollution prevention program and for any other obligations and/or expenses which may arise from such discharge of the development's stormwater or nuisance water. The CC & Rs for the development shall reflect the existence of this potential obligation. 29. For individual auto sales and service sites and other sites where stormwater contaminants are typically produced or deposited, all washdown water and runoff from service, and fueling shall be routed through oil/water separation devices approved by the City prior to disposal in retention/percolation facilities. The applicant and, eventually, the Property Owner's Association, shall schedule regular inspections of the separation devices to ensure that accumulations of petroleum products and contaminated runoff are pumped from the devices and disposed of in accordance with Coachella Valley Water District. STREETS AND TRAFFIC 30. All new streets in this development shall be constructed to their full width including curb, gutter, and sidewalk on both sides with the exception of the sidewalk along the south side of Auto Center Drive and the east side of La Quinta Drive. 31. The geometry of the round about proposed at the intersection of Auto Centre Drive and Auto Centre North shall be approved by the City Engineer including crosswalk locations. LANDSCAPING 32. Landscape and irrigation plans for landscaped lots, landscape setback areas, medians, and retention basins shall be prepared by a licensed landscape architect. Landscape and irrigation plans shall be approved by the Community Development Department. Landscape and irrigation construction plans shall be submitted to the Public Works Department for review and approval by the City Engineer. The plans are not approved for construction until they have been approved and signed by the City Engineer, the Coachella Valley Water District, and the Riverside County Agricultural Commissioner. 33. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way. P AJ E R RY\C OA-S D P97603-Amd#2.wpd City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 7 34. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall not have spray irrigation along five feet of curbs on public streets. 35. The applicant shall ensure that landscaping plans and utility plans are coordinated to provide visual screening of above -ground utility structures. 36. The applicant shall provide landscape improvements in the perimeter setback areas along Highway 111 and on the east side of Adams Street from Highway 111 to 47t" Avenue. Undulating mounding shall be a minimum of one to three feet in height including the setback along the CVWD well site as submitted by the applicant on November 17, 1998. The applicant's landscape design plans shall delete any plant material not listed within the City's Highway 111 Landscape Design Guidelines. All trees proposed within the Highway 111 setback area shall be four inches in diameter, eight feet tall, with a six foot spread at the time of installation. If any tree dies within the Highway 111 setback area it shall be replaced within 14 days. No pruning of the trees within the Highway 111 setback area shall be allowed within four feet of the grade. Specify that all one gallon plants shall be planted three foot on center and five gallon plants used as appropriate within the Highway 111 setback area. All other plant material (non -trees) must comply with the Highway 111 Landscape Guidelines. 37. Prior to issuance of a building permit the landscaping plans shall be modified as submitted by the applicant on November 17, 1998. QUALITY ASSURANCE 38. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 39. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, or surveyors, as appropriate, who will provide, or have their agents provide, sufficient supervision and verification of the construction to be able to furnish and sign accurate record drawings. FEES AND DEPOSITS 40. The applicant shall pay all deposits and fees required by the City for plan checking and construction inspection. Deposit and fee amounts shall be those in effect when the applicant applies for plan checking and permits. 1 J P AJ ERRY\COA-SDP97603-Amd#2.wpd City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 8 FIRE MARSHAL 41. Provide or show there exists a water system capable of delivering 2,125 gpm for a four hour duration at 20 psi residual operating pressure which must be available before any combustible material is placed on the job site. 42. The applicant/developer shall be responsible to submit written certification from the water company noting the location of the existing fire hydrant and that the existing water system is capable of delivering 2,125 gpm fire flow for a four hour duration at 20 psi residual operating pressure. If a water system currently does not exist, the applicant/developer shall be responsible to provide written certification that financial arrangements have been made to provide them. 43. A combination of on -site and off -site Super fire hydrants, on a looped system (6" x 4" x 21/2" x 21/2") will be located not less than 25-feet or more than 165-feet from any portion of the buildings as measured along approved vehicular travel ways. The required fire flow shall be available from any adjacent hydrants in the system. 44. Blue retro- reflective pavement markers shall be mounted on private streets, public streets and driveways to indicate location of fire hydrants. Prior to installation, placement of markers must be approved by the Riverside County Fire Department. 45. Prior to issuance of a building permit, applicant/developer shall furnish one blueline copy of the water system plans to Fire Department for review. Plans shall conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans must be signed by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 46. The required water system including fire hydrants shall be installed and operational prior to the start of construction. 47. All buildings shall be accessible by an approved all weather roadway extending to within 150-feet of all portions of the exterior wall of the first story. 48. Install a complete fire sprinkler system per NFPA 13. The post indicator valve and Fire Department connection shall be located to the front within 50-feet of a hydrant, and a minimum of 25-feet from the building. 49. If the building is used for high piled/rack storage, the building construction and fire sprinkler system mut meet NFPA 231 C and Article 81 of the 1994 UFC. P:\JERRY\COA-SDP97603-Amd#2.wpd �' City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 9 50. Install a supervised water flow fire alarm system as required by the UBC/Riverside County Fire Department and National Fire Protection Association Standard 72. 51. All fire sprinkler systems and water flow monitoring plans must be submitted separately for approval prior to construction. Subcontractors should contact the Planning and Engineering office for submittal requirements. 52. Prior to final inspection of any building, the applicant shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 53. Applicant/developer shall be responsible for obtaining under ground/above ground tank permits from both the County Health and Fire Departments. 54. Install portable fire extinguishers per NFPA, Pamphlet #10, but not less than 2A10BC in rating. Contact certified extinguisher company for proper placement of equipment. 55. Install Knox Key Lock boxes, Models 4400, 3200, or 1300, mounted per recommended standard of the Knox Company. Special forms are available from this office for the ordering of the Key Switch, this form must be authorized and signed by this office for the correctly coded system to be purchased. 56. If the facility requires Hazardous Materials Report (Material Safety Data sheets) the Knox Haz Mat Data and Key Storage Cabinet, Model 1220 or 1300 with tamper switches shall be used. 57. Conditions subject to change with adoption of new codes, ordinances, laws, or when building permits are not obtained within twelve (12) months. 58. Final conditions will be addressed when building plans are reviewed. A plan check fee must be paid to the Fire Department at the time building plans are submitted. BUILDINGS/FACILITIES 59. Install Knox Key Lock boxes, Models 4400, 3200 or 1300, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Special forms are available from the Riverside County Fire Department for ordering the Key Switch. This form must be authorized and signed by that office for the correctly coded system to be purchased. P:\J ERRY\COA-S DP97603-Amd#2.wpd City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 10 MAINTENANCE 60. The applicant shall make provisions for continuous maintenance of drainage, landscaping and on -site improvements. MISCELLANEOUS 61,* Prior to issuance of building permits the building elevations shall be modified as follows: A. Torre Nissan: 1. Insert the window on the north elevation as shown on the floor plans. B. All dealerships shall add or expand landscape planters, or provide building upgrades such as tile insets along the north building elevations. 62. Developer (or property owner) agrees to indemnify, defend and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. 63. In the event of a conflict between the conditions listed herein and the provisions of the Development Agreement between the applicant and the City, the provisions of the Development Agreement shall prevail unless such action or interpretation would result in violation of any applicable local, State, or federal law. NEW CONDITIONS 64. Chrysler Center- between Highway 111 and the northern building line, include previously identified landscaping as follows: a. Add four additional 24-inch box Australian Willow Trees in a planter area west of the "Parts" area of the building, and replace the three Willow trees that are shown on the plan as 15 gallon to 24 inch box. b. Add two additional 24-inch box Australian Willow Trees in a planter area east and north of the Showroom area of the building. C. Add two additional 8-foot to 16-foot BTH California Fan Palm Trees in a planter area in the northeast corner of the lot. 65. Add two additional 6-foot to 12-foot BTH California Fan Palm Trees one on each side of the eastern entrance. r �y P AJ ERRY\COA-SDP97603-Amd#2.wpd City Council Resolution 99- Conditions of Approval - Recommended Site Development Permit 97-603, Amendment #2 May 18, 1999 Page 11 66. Mazda Super Store -between Highway 111 and the northern building line, include previously identified landscaping as follows: a. Add four additional 8-foot to 16-foot BTH California Fan Palm Trees in the planter areas of the car display areas. b Add two additional 24-inch box Australian Willow Trees in the planter area northeast of the Showroom area of the building. The six Willow Trees shown on the plan, north of the building, shall be 24 inch box. c Add three additional 8-foot to 16-foot BTH California Fan Palm Trees in a planter area northeast of the Showroom area of the building. 67. Add eight additional 6-foot to 12-foot BTH California Fan Palm Trees one on each side of the eastern and southern entrances. 68. The development of the Chrysler Center shall be as illustrated on the site plan, ground floor plan, and exterior elevations dated 4/13/99 and the conceptual landscape plan dated 2/17/99 and all stamped received by the Community Development Department on 4/15/99 and as modified by these conditions. 69. The development of the Mazda Super Store shall be as illustrated on the site plan, ground floor plan, and exterior elevations dated 4/13/99 and the conceptual landscape plan dated 7/21/98 and all stamped received by the Community Development Department on 4/15/99 and as modified by these conditions. P AJ E R RY\C OA-S D P97603-Amd#2.wpd ATTACHMENT #1 Planning Commission Minutes May 11, 1999 E. Site Development Permit 99-603 Amendment #2; a request of Stamko Development, Mazda Superstore, and Indio Chrysler Center for approval to amend the building elevations, landscaping plans and development plans for two of the three auto sales facilities. Chairman Tyler opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Tyler asked if the applicant would like to address the Commission. Mr. Dave Stark, representing the applicants, stated the purpose of the request. 3. Chairman Tyler asked if the applicant had any problem with staffs recommendation. Mr. Stark stated they had no objection. Chairman Tyler stated he hated to see the deletion of the landscaping on the east side. Mr. Stark stated the manufacturers did not want to hide the vehicles behind trees and bushes and they were trying to meet their demands. 4. Chairman Tyler asked if anyone else would like to speak on this item. There being no further public comment, the public participation portion of the hearing was closed and opened to Commission discussion. 5. Commissioner Abels stated the landscaping along Highway 111 should remain as approved by the City Council to conform with the Highway 111 Design Guidelines. 6. There being no further discussion, it was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 99- 044 recommending to the City Council approval of Site Development Permit Amendment #2, subject to the Findings and Conditions of Approval as submitted. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. F. Site Development Permit 99-651; a request of KSL Recreation Corporation for approval to relocate existing corporate office modular units from the southern terminus of PGA Boulevard to a four acre site developed with existing interim uses in the Tourist Commercial District pursuant to Specific Plan 83-002. 1. Chairman Tyler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. A:\11C5-11-99.Nvpd 13 T4ht 4 4a Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Public Hearing on Environmental Assessment 98-375, PUBLIC HEARING: Specific Plan 98-034, and Parcel Map 29052, a Request to Certify a Mitigated Negative Declaration of Environmental Impact, a Review of Development Principles and Guidelines for a 111,000 Square Foot Shopping Center, and the Subdivision of 12.5 Acres into Seven Parcels and One Remainder Parcel at the Northwest Corner of Jefferson Street and 501h Avenue. Applicant: Lundin Development Company RECOMMENDATION: Adopt Resolutions of the City Council: 1 . Certifying a Mitigated Negative Declaration of Environmental Impact, subject to all mitigation measures; and, 2. Approving Specific Plan 98-034, subject to the Findings and Conditions of Approval; and, 3. Approving Parcel Map 29052, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History The property, located at the northwest corner of Jefferson Street and 50th Avenue, is vacant and was last used as a citrus grove (Attachment 1). High voltage lines run adjacent to the south and east property lines. The property has no entitlements on it. The property has a General Plan and Zoning designation of Community Commercial (CC). C:\stan\cc rpt sp 98-034.WPD Environmental Considerations Environmental Assessment 98-375 was prepared for Specific Plan 98-034 and Parcel Map 29052 and proposed General Plan Amendment 98-060, Zone Change 98-060, and Tentative Tract Map 29053, (to be considered by the City Council on June 1, 1999), in compliance with the requirements of the California Environmental Quality Act of 1970, as amended. The Community Development Director has recommended that a Mitigated Negative Declaration of Environmental Impact be certified. Surrounding Zoning and Land Uses North: CC / Vacant Land South: TC (Tourist Commercial) / Vacant Land East: Commercial / Vacant Land in The City of Indio West: CC / Vacant Land Project Request Proposed is a Specific Plan which permits a shopping center, and a Parcel Map to divide the 12.5 net acre site into seven parcels and a 33 net acre remainder parcel at the northwest corner of Jefferson Street and 50t" Avenue. The Specific Plan provides principals and guidelines for a shopping center' of approximately 111,000 square feet, consisting of a combined 71,350 square foot market and drug store, 6,000 square feet of in -line stores, and five pad buildings with 33,600 square feet (Attachment 2). There are 530 parking spaces proposed, exceeding the City requirement of 444 spaces. There is 41,677 square feet of on -site landscaping provided, excluding the 20 foot deep perimeter landscape setback along Jefferson Street and 50t" Avenue. The Specific Plan includes principals, guidelines, and statements for grading, drainage, water, circulation, sign use, landscaping, land uses, deviations from the Zoning Code, design features, property rights, utilities, and project operations. The Parcel Map divides the 12.5 net acre commercial site into seven parcels ranging from 18,438 square feet to 339,802 square feet for sales, leasing, or financing purposes, and a 33 acre remainder parcel to the north and west (Attachment 3). The seven parcels coincide with the buildings proposed. The proposed commercial parcels and remainder parcel are currently one parcel. The remainder parcel is proposed by the applicant to be redesignated and rezoned to Low Density Residential and subdivided into single family lots by General Plan Amendment 98-060, Zone Change 98-089, and Tentative Tract Map 29053. These applications will be presented to the City Council at its meeting of June 1, 1999. 00000*2 C:\stan\cc rpt sp 98-034.WPD Public Notice The Specific Plan and Parcel Map applications were advertised in the Desert Sun newspaper on April 27, 1999. All property owners within 500 feet of the site were mailed a copy of the public hearing notice as required by the La Quinta Municipal Code. As of this writing, no written comments have been received. Public Agency Review All applicable agency comments received have been made part of the Conditions of Approval for this case. Planning Commission Review The Planning Commission reviewed this request at its meetings of May 1 1 th, April 271h, and April 13, 1999. The hearing on April 13", was continued at the request of the applicant without discussion, to allow time to resolve design issues related to the Specific Plan. On April 27th, the Planning Commission after discussion of the project and testimony, continued the request to the May 1 1 th, meeting (Attachment 3). During the hearing, Ms. Barbara Barba, 48-806 Andorra Street, Indio, voiced concerns about whether more commercial development is needed, drainage, and access in and out of the shopping center. The Specific Plan and Parcel Map applications were continued to May 1 1 t'', in order to allow the Environmental Assessment for the commercial and residential parts of the project to be considered together on May 11 th On May 11, 1999, the Planning Commission reviewed the Specific Plan and Parcel Map applications, as well as General Plan Amendment 98-060, Zone Change 98-060, and Tentative Tract Map 29053 (Attachment 4). No members of the audience spoke. Staff recommended approval of the project, subject to conditions, including modifications. The applicant requested several condition modifications. The major request was the deletion of the staff recommendation to reduce the number of total parking spaces by 5%, or 27 spaces, with the square footage the spaces would occupy replaced with landscaping. The Planning Commission, after discussion, unanimously (4-0-1, with Commissioner Butler absent) adopted Resolutions 99-032 through 99-034, recommending approval of Certification of a Mitigated Negative Declaration, Specific Plan 98-034, and Parcel Map 29052, subject to the findings and revised conditions. The Planning Commission action included deleting staff's recommendation to remove 5% of the total parking spaces. The applications for General Plan Amendment 98-060, Zone Change 98-060, and Tentative Tract Map 29053 were also recommended for approval. z 000003 C:\stan\cc rpt sp 98-034.WPD FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt Resolutions of the City Council: A. Certifying a Mitigated Negative Declaration of Environmental Impact, subject to all mitigation measures; and, B. Approving Specific Plan 98-034, subject to the Findings and Conditions of Approval; and, C. Approving Parcel Map 29052, subject to the Findings and Conditions of Approval. 2. Do not approve Environmental Assessment 98-375, Specific Plan 98-034, and Parcel Map 29052; or 3. Provide staff with alternative direction. Respectfully submitted, N �3er y Her an, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Location Map 2. Specific Plan Document ( City Council only) 3. Planning Commission minutes for the meeting of April 27, 1999 4. Draft Planning Commission minutes for the meeting of May 11, 1999 000004 C:\stan\cc rpt sp 98-034.WPD RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT 98-060, ZONE CHANGE 98-089, TENTATIVE TRACT MAP 29053, SPECIFIC PLAN 98-034 AND PARCEL MAP 29052 ENVIRONMENTAL ASSESSMENT 98-375 LUNDIN DEVELOPMENT COMPANY WHEREAS, the City Council of the City of La Quinta, California, did, on the 181h day of May, 1999, hold a duly -noticed Public Hearing, as requested by LUNDIN DEVELOPMENT COMPANY on the Environmental Analysis for General Plan Amendment 98-060, Zone Change 98-089, Tentative Tract Map 29053, Specific Plan 98-034, and Parcel Map 29052, located at the northwest corner of Jefferson Street and 501h Avenue, more particularly described as: Portions of Section 32, T5S, R7E, SBBM WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 1 1 th day of May, 1999, hold a duly -noticed Public Hearing, and adopted Planning Commission Resolution 99-032, recommending certification of a Negative Declaration of Environmental Impact, subject to all mitigation measures; and, WHEREAS, said Environmental Assessment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution 83-63, in that the Community Development Director has conducted an Initial Study (Environmental Assessment 98-375) and has determined that although the proposed project could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made Conditions of Approval for Environmental Assessment 98-375, and a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did make findings to justify certification of said Environmental Assessment; and, WHEREAS, at the Public Hearing, said certification was based on findings and subject to certain mitigation measures; and, eY000005 C:\Mydata\WPDOCS\cc res ea 98-375.wpd (stan) Resolution 99- Environmental Assessment 98-375 WHEREAS, the La Quinta City Council did find the following facts to justify certification of said Environmental Assessment: 1 e The proposed General Plan Amendment, Zone Change, Tentative Tract, Specific Plan and Parcel Map will not have the potential to degrade the quality of the environment, with the implementation of mitigation measures. 2. The proposed General Plan Amendment, Zone Change, Tentative Tract, Specific Plan and Parcel Map will not have the potential to achieve short term goals to the disadvantage of long-term goals, with the implementation of mitigation measures. 3. The proposed General Plan Amendment, Zone Change, Tentative Tract, Specific Plan and Parcel Map will not have impacts which are individually limited but cumulatively considerable when considering planned for proposed development in the immediate vicinity. 4. The proposed General Plan Amendment, Zone Change, Tentative Tract, Specific Plan and Parcel Map will not have environmental effects that will adversely affect human health, safety, and welfare, either directly or indirectly, with the implementation of mitigation measures. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitutes the findings of the City Council in this case; 2. That it does hereby concur with the environmental determination and Certification of Environmental Assessment 98-375 for proposed General Plan Amendment 98-060, Zone Change 98-089, Tentative Tract Map 29053, Specific Plan 98-034 and Parcel Map 29052, provided all mitigation measures are complied with per the attached Initial Study. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 181' day of May, 1999, by the following vote, to wit: AYES: NOES: ABSENT: IIf 4 If -01"T" N 00000C C:\Mydata\WPDOCS\cc res ea 98-375.wpd (stan) Resolution 99- Environmental Assessment 98-375 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000007 C:\Mydata\WPDOCS\cc res ea 98-375.wpd (stan) Resolution 99- EA 98-375 Environmental Checklist Form 1 o Project Title: La Quinta Vista Specific Plan SP 98-034 Tentative Parcel Map 29052 Tentative Tract Map 29053 Zone Change 98-089 General Plan Amendment 98-060 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Stan Sawa 760-777-7125 4. Project Location: Northwest corner of Jefferson Street and 50t' Avenue 5. Project Sponsor's Name and Address: Lundin Development Co. 16400 Pacific Coast Highway, Suite 207 Huntington Beach, CA 92649 6. General Plan Designation: Community Commercial (CC) 7. Zoning: Community Commercial (CC) 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) This Environmental Checklist and associated addendum review a total of five application requests for 45.5 net acres at the northwest corner of Jefferson Street and 50th Avenue. These applications include: A Specific Plan of Land Use and associated parcel map to allow for the development of a supermarket -anchored shopping center with adjacent retail pads on 12.5 acres at the corner of Jefferson Street 50th Avenue. The parcel is designated and zoned for Community Commercial (CC) use. The balance of the parcel on the west and north sides of the proposed commercial Specific Plan are proposed for a General Plan amendment and change of zone from Community Commercial to Low Density Residential. A residential subdivision, allowing 103 lots and 10 lettered lots on 33 net acres, P:\STAN\EA Cklst 98.375NOD 1 1 ` 0 000008 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. The project site is currently vacant. Lands surrounding the project site are also generally vacant, with scattered single family residential. The approved Rancho La Quinta Residential Specific Plan occurs to the north of the proposed site. M Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement). City of Indio - for street encroachment permits J'It x 000000 P:ASTAN\EA Ckist 98.375.WPD 2 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Land Use and Planning X Transportation/Circulation X Public Services Population and Housing X Biological Resources X Utilities and Service Systems X Geological Problems Energy and Mineral Aesthetics X Water Hazards X Cultural Resources X Air Quality X Noise Recreation Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. X I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a significant effect(s) on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a potentially significant impact or potentially significant unless mitigated." An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, there WILL NOT be a significant effect in this case because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project. J Signature SiMyx f� S�w� Printed Name 5 Date For 000010 P:ASTANTA Cklst 98.375.WPD 3 Evaluation of Environmental Impacts: 1. A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis) 2. All answers must take account of the whole action involved, including off -site as well as on -site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4. "Potentially Significant Unless Mitigated Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analysis," may be cross-referenced). 5. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. See the sample question below. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 7. This is only a suggested form, and lead agencies are free to use different ones. 000011 P:\STAN\EA Cklst 98.375.WPD 4 Sample question: Issues (and Supporting Information Sources): Potentially Potentially Less Than No Significant Significant Significant Impact Impact Unless Impact Mitigated Would the proposal result in potential impacts involving: Landslides or mudslides? (1,6) X (Attached source list explains that 1 is the general plan, and 6 is a USGS topo map. This answer would probably not need further explanation.) I. LAND USE AND PLANNING. Would the proposal: a) Conflict with general plan designation or zoning? X (General Plan Land Use Map) b) Conflict with applicable environmental plans or policies X adopted by agencies with jurisdiction over the project? (General Plan EIR, p. 4-1 ff.) c) Be incompatible with existing land use in the vicinity? X (General Plan Land Use Map, General Plan Goal 2-2, page 2-11) d) Affect agricultural resources or operations (e.g., X impacts to soils or farmlands, or impacts from incompatible land uses)? (General Plan EIR, Exhibit 4.1-4, page 4-15) e) Disrupt or divide the physical arrangement of an X established community (including a low-income or minority community)? (Aerial Photograph) II. POPULATION AND HOUSING. Would the proposal: a) Cumulatively exceed official regional or local X population projections? (General Plan Land Use and Zoning Maps) b) Induce substantial growth in an area either directly or X indirectly (e.g. through projects in an undeveloped area or extension or major infrastructure)? (General Plan Goal 2-3, Objective 2-3.1, and policies 2-3.1.1, 2-3.1.3, page 2-14) c) Displace existing housing, especially affordable X housing? (Aerial Photograph) ::;a 000012 P:\STAN\EA Cklst 98.375.WPD Potentially Potentially Less Than No Significant Significant Significant Impact Impact Unless Impact III. GEOLOGIC PROBLEMS. Would the proposal result in or expose people to potential impacts involving: a) Fault rupture? (General Plan EIR, Exhibit 4.2-3, page X 4-35) b) Seismic ground shaking? (General Plan EIR, page 4-30 X ff., General Plan, Exhibit EH -I) c) Seismic ground failure, including liquefaction? X (General Plan EIR, Exhibit 4.2-3, page 4-35 and page 4-30 ff.) d) Seiche, tsunami or volcanic hazard? (General Plan EIR, X page 4-30 ff.) e) Landslides or mudflows? (General Plan EIR, page 4-30 X ff.) f) Erosion, changes in topography or unstable soil X conditions from excavation, grading, or fill? (General Plan EIR, page 4-41) g) Subsidence of the land? (General Plan EIR, page 4-43) X h) Expansive soils? (General Plan EIR, page 4-40 to 43) X i) Unique geologic or physical features? (General Plan, X page 8-7) IV. WATER. Would the proposal result in: a) Changes in absorption rates, drainage patterns or the rate and amount of surface runoff? (Specific Plan X document, Section 2.30) b) Exposure of people or property to water related hazards X such as flooding? (General Plan EIR, Exhibit 4.3-1, page 4-53) c) Discharge into surface waters or other alteration of X surface water quality (e.g. temperature, dissolved oxygen or turbidity)? (Specific Plan document Section 2.30, letter from CVWD dated 2/17/99.) d) Changes in the amount of surface water in any water X body? (Specific Plan document Section 2.30, letter from CVWD dated 2/17/99) e) Changes in currents, or the course or direction of water X movements? (General Plan EIR, page 4-51 ff.) g) Altered direction or rate of flow of groundwater? X (General Plan EIR, page 4-55 ff.) P:\STAN\EA Cklst 98.375.WPD 6 ,;` i 00 O O 1 Potentially Potentially Less Than No Significant Significant Significant Impact Issues (and Supporting Information Sources): Impact Unless Mitigated Impact h) Impacts to groundwater quality? (General Plan EIR, X page 4-57 ff.) i) Substantial reduction in the amount of groundwater X otherwise available for public water supplies? (General Plan EIR, page 4-57 ff.) V. AIR QUALITY Would the proposal: a) Violate any air quality standard or contribute to an X existing or projected air quality violation? (General Plan EIR, page 4-171 ff., Air Quality Report for TPM 29052, Air Quality Report for TTM 29053, Synectecology, 11/5/98) b) Expose sensitive receptors to pollutants? (Aerial X Photograph, Air Quality Report for TPM 29052, Air Quality Report for TTM 29053, Synectecology, 11/5/98) c) Alter air movement, moisture, or temperature, or cause X any change in climate? (General Plan MEA, page 5-33 ff.) d) Create objectionable odors? (Specific Plan Project X Description) VI. TRANSPORTATION/CIRCULATION. Would the proposal result in: a) Increased vehicle trips or traffic congestion? (General X Plan EIR, page 4-126 ff.) b) Hazards to safety from design features (e.g., sharp X curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Specific Plan Site Plan and page 17) c) Inadequate emergency access or access to nearby uses? X (Specific Plan Site Plan; TTM 29053) d) Insufficient parking capacity on -site or off -site? X (Specific Plan Site Plan) e) Hazards or barriers for pedestrians or bicyclists? X (Specific Plan Site Plan) f) Conflicts with adopted policies supporting alternative X transportation (e.g., bus turnouts, bicycle racks)? (Specific Plan Consistency with General Plan, page 1) g) Rail, waterborne or air traffic impacts? (General Plan X MEA) A � =; ` ► P:\STAN\EA Cklst 98.375.WPD 7 Issues (and Supporting Information Sources): Potentially Significant Potentially Significant Less Than Significant No Impact Impact Unless Impact Mitigated VII. BIOLOGICAL RESOURCES. Would the proposal result in impacts to: a) Endangered, threatened, or rare species or their habitats X (including but not limited to plants, fish, insects, animals, and birds)? (General Plan EIR, Exhibit 4.4-1, page 4-69, and page 4-71 ff.) b) Locally designated species (e.g., heritage trees)? X (General Plan EIR, Exhibit 4.4-1, page 4-69) c) Locally designated natural communities (e.g., oak X forest, coastal habitat, etc.)? (General Plan EIR, Exhibit 4.4-1, page 4-69) d) Wetland habitat (e.g., marsh, riparian, and vernal X pool)? (General Plan EIR, Exhibit 4.4-1, page 4-69) e) Wildlife dispersal or migration corridors? General Plan X EIR, page 4-71 ff.) VIII. ENERGY AND MINERAL RESOURCES. Would the proposal: a) Conflict with adopted energy conservation plans? X (General Plan MEA, page 5-26 ff.) b) Use non-renewable resources in a wasteful and X inefficient manner? (General Plan MEA, page 5-26 ff.) c) Result in the loss of availability of a known mineral X resource that would be of future value to the region and IX. HAZARDS. Would the proposal involve: a) A risk of accidental explosion or release of hazardous X substances (including, but not limited to: oil, pesticides, chemicals, or radiation)? (Specific Plan Project Description; TTM 29053) b) Possible interference with an emergency response plan X or emergency evacuation plan? (General Plan MEA, page 6-27 ff.) c) The creation of any health hazard or potential health X hazard? (Specific Plan Project Description; TTM 29053) d) Exposure of people to existing sources of potential X health hazards? (Specific Plan Project Description; TTM 29053) A P:\STAN\EA Cklst 98.375.WPD 000015 e) Increased fire hazard in areas with flammable brush, grass, or trees? X Issues (and Supporting Information Sources): Potentially Significant Impact Potentially Significant Unless Mitigated Less Than Significant Impact No Impact X. NOISE. Would the proposal result in: a) Increases in existing noise levels? (Noise Study for the Construction and Operation of Commercial Land Uses on Tentative Parcel Map 29052, Synectecology, 11/5/98; General Plan MEA, page 6-15 ff., Exhibit 6-4) X b) Exposure of people to severe noise levels? (General Plan MEA, page 6-15 ff., Exhibit 6-4) X XI. PUBLIC SERVICES. Would the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: a) Fire protection? (General Plan MEA, page 4-3 ff.) X b) Police protection? (General Plan MEA, page 4-3 ff.) X c) Schools? (General Plan MEA, page 4-9) X d) Maintenance of public facilities, including roads? (General Plan MEA, pages 3-3, 4-7) X e) Other governmental services? (General Plan MEA, page 4-14 ff.) X XII. UTILITIES AND SERVICE SYSTEMS. Would the proposal result in a need for new systems or supplies, or substantial alterations to the following utilities: a) Power or natural gas? (General Plan MEA, page 4-26) X b) Communications systems? (General Plan MEA, page 4-29) X c) Local or regional water treatment or distribution facilities? (General Plan MEA, page 4-20) X d) Sewer or septic tanks? (General Plan MEA, page 4-24) X e) Storm water drainage? (General Plan MEA, page 4-27) X f) Solid waste disposal? (General Plan MEA, page 4-28) X g) Local or regional water supplies? (General Plan MEA, page 4-20) X XIII. AESTHETICS. Would the proposal: 9 A, ,,1 000016 P:ASTAN\EA Cklst 98.375.WPD %." a) Affect a scenic vista or scenic highway? (General Plan X Exhibit CIR-5) Issues (and Supporting Information Sources): Potentially Significant Potentially Significant Less Than Significant No Impact Impact Unless Impact Mitigated b) Have a demonstrable negative aesthetic effect? X (General Plan EIR, page 5-12 ff.) c) Create light or glare? (Specific Plan Project X Description) XIV. CULTURAL RESOURCES. Would the proposal: a) Disturb paleontological resources? (Paleontologic X Assessment Tentative Parcel Map #29052 and Tentative Tract #29053, Paleontologic Resource Assessment Program, 2/99) b) Disturb archaeological resources? (Cultural Resource X Report Tentative Parcel Maps No. 29052 & 29053, 11/14/98; Archaeological Testing and Site Evaluation on Tentative Tract 29053, 4/6/99) c) Affect historical resources? (Cultural Resource Report X Tentative Parcel Maps No. 29052 & 29053, 11/14/98) d) Have the potential to cause a physical change which X would affect unique ethnic cultural values? (Cultural Resource Report Tentative Parcel Maps No. 29052 & 29053, 11/14/98; Archaeological Testing and Site Evaluation on Tentative Tract 29053, 4/6/99) e) Restrict existing religious or sacred uses within the X potential impact area? (Cultural Resource Report Tentative Parcel Maps No. 29052 & 29053, 11/14/98) XV. RECREATION. Would the proposal: a) Increase the demand for neighborhood or regional parks X or other recreational facilities? (TTM 29053) b) Affect existing recreational opportunities? (General X Plan, Exhibit PR-1) XVL MANDATORY FINDINGS OF SIGNIFICANCE. 00001 i P:ASTANTA Cklst 98.375.WPD 10 a) Does the project have the potential to degrade the X quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare to endangered plant or animal, or eliminate important examples of the major periods of California history or prehistory? Issues (and Supporting Information Sources): Potentially Potentially Less Than No Significant Impact Significant Unless Significant Impact Impact Mitigated b) Does the project have the potential to achieve X short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually X limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects.) d) Does the project have environmental effects which will X cause substantial adverse effects on human beings, either directly or indirectly? XVII. EARLIER ANALYSIS. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analysis used. Identify earlier analysis and state where they are available for review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 000018 P:\STAN\EA Cklst 98.375.WPD 11 Addendum to Environmental Checklist, EA 98-375 I. b) The General Plan and Zoning designations for the proposed site are currently Community Commercial. The proposed project consists of a neighborhood shopping center with a supermarket anchor and associated retail development at the southeastern corner of the site, with single family residential on the western and northern sides of the commercial site. The residential requires a General Plan Amendment and Zone Change. The requested General Plan Amendment and Zone Change will result in a net loss of 33 acres of Community Commercial in the City. Single family residential uses are considerably less intensive than commercial land uses. The City has concentrated most of its Commercial zoning along the Highway 111 corridor. This parcel is currently an isolated island of Community Commercial surrounded primarily by single family residential land use designations. The proposed project represents a continuation of existing development patterns, and is compatible with existing designations. The commercial component of the project proposes a floor area ratio of 0.20, well below that allowed under the Community Commercial designation. The project will serve the rapidly developing residential neighborhoods, primarily to the west and north. Although the project is less intense than the type of commercial development envisioned for the site, it is nonetheless compatible with nearby designations which allow for low density residential development, and will serve this development as it occurs. No mitigation is therefore required. III. b) & c) The proposed projects occur in a Zone III groundshaking zone, approximately one quarter mile east of an inferred and inactive fault. The project site can expect to experience significant groundshaking in the event of a major earthquake in the Coachella Valley. In order to mitigate the potential impacts of groundshaking on buildings throughout the City, the Building Department has implemented the Uniform Building Code, as amended, which requires reinforced construction in groundshaking zones. The projects do not occur in an area prone to liquefaction, and their distance from an active fault makes ground rupture unlikely. The projects will be required to meet or exceed the City's building standards, thereby reducing the potential impact from groundshaking hazards to a level of insignificance. The project site occurs within the City's blowsand hazard area. Soils at the project site have a high potential for wind erosion'. The project proponent will be required to submit, for review and approval by the City Engineer, a PM10 management plan which meets the requirements for such plans, prior to approval of the first grading permit for the site. Should the residential and commercial components of the project be graded separately, individual PM10 management plans shall be submitted for each component. Mitigation measures to ensure the stabilization of soils may include, but should not be limited to, soil cement 1 United States Department of Agriculture, Soil Conservation Service, "Soil Survey for Riverside County, California, Coachella Valley.�J 000019 P:\STAN\EA Cklst 98.375.WPD 12 or re -vegetation of any portion of the site not immediately under construction after grading; frequent watering, including watering during the evening and weekends during significant wind events; street sweeping or washing during construction; and the chemical stabilization of unpaved construction roadways. The implementation of such a plan will reduce the potential impacts of soil erosion at the project site to a level of insignificance. The project site falls within an area of soils at risk for erosion. The proposed Specific Plan, General Plan Amendment and Zone Change, in and of themselves, will not cause a hazard. However, construction of either the residential or commercial project will have the potential to create unstable soil conditions during earth moving activities. At such time as any phase of either project is proposed for development, the project proponent will be required to submit soils analysis to the City Engineer for review and approval. The recommendations contained in this study will reduce the potential impact from erosion of soils to a level of insignificance. IV.a) The construction of any project on vacant land reduces the potential land available for the absorption of surface water, and changes surface water runoff patterns. Both the Specific Plan (for the commercial component) and the Tentative Tract Map (for the residential lots) have proposed, in conformance with the City Engineer's requirements for the retention of the 100 year storm event on site, the construction of retention basins. The conceptual design for each component is described individually below. The shopping center development proposes the construction of retention basins behind the 20' setback along the entire site frontage on Jefferson Street. The retention basins shall be designed to meet the City's standards for such structures, and shall be incorporated into the landscaping concept for the proposed project. The residential Tentative Tract Map design includes a retention basin along most of the project's boundary with the commercial development. This area is also proposed for use as a landscaping feature. Fourteen of the residential lots will have back yards adjacent to this retention basin. A Coachella Valley Water District (CVWD) well site is also proposed for this area. The design of adequate retention basin area to contain the 100 year, 24 hour storm shall not include the area proposed for a well site. The retention basins will provide for the absorption of water, and reduce this potential impact. The basins will also control the flow of storm water generated on both sites, and will reduce the potential impacts to an insignificant level. IV.c) Impermeable surfaces within the proposed projects can increase the potential for pollutants to occur in surface water at the site. The potential for such contamination within the Tract Map area will primarily be from cars parked on driveways, and either leaking fluids or being cleaned with chemicals. The potential hazard is greater within the commercial shopping center area, due to the higher concentration of vehicles, and the high percentage of impervious surface area. The sites will drain to retention basins, either along Jefferson Street, or on the eastern boundary of the residential tract. The retention basins are required, in order to meet City standards, to include filtration devices 000020 PASTANTA Cklst 98.375.WPD 13 or other methods to ensure that water being absorbed into the ground does not contain pollutants or other foreign materials. The drainage system shall be required to meet the standards established by the National Pollution Discharge Elimination System (NPDES), as implemented by the City. The implementation of this program will reduce impacts to a level of insignificance. V. a.) b.) An air quality analysis was prepared for buildout of the proposed projects','. Each of the analysis are discussed separately below. Specific Plan, Commercial Shopping Center The air quality analysis was performed for both construction (short term) and operational (long term) emissions from the commercial project site. The analysis utilized the threshold criteria established for the Valley by the South Coast Air Quality Management District, as required by the Air Quality Management Plan. The project will exceed threshold criteria during the construction period, and will exceed thresholds for operational emissions of CO, Nox and ROG. As recommended in the air quality analysis, the project proponent shall be required to implement the following mitigation measures: • All construction equipment shall be maintained in good operating condition, and shall be properly serviced and repaired as needed. • Prior to the issuance of the first grading permit, the project proponent shall demonstrate, or cause to be demonstrated to the Community Development Department that all construction equipment to be utilized shall be low emission, or how the use of low emission construction equipment is infeasible. • Low VOC paints, primers and coatings shall be required for all buildings on the project site. All paints shall be applied using either a high volume/low pressure spray or by hand. • The proposed project shall provide a bus turnout, shelter and associated improvements on Jefferson Street and on Avenue 50, unless Sunline Transit provides written confirmation that no such turnout(s) or shelters are needed. • As required by the Municipal Code, the businesses operating within the proposed project shall conform to the Transportation Demand Management requirements in place at the time they begin operation. • Deliveries to the project site shall occur during off-peak periods. Even with the implementation of these mitigation measures, the impacts to air quality from the proposed project could be significant. The air quality analysis does not, however, make appropriate reductions for pass -by trips, 2 "Air Quality Report for Construction and Operation of Commercial Land Uses on Tentative Parcel Map 29052 in the City of La Quinta, CA." Synectecology, November 5, 1998. Air Quality Report for Construction and Operation of Residential Land Uses on Tentative Tract 29053 in the City of La Quinta, CA. Synectecology, November 5, 1998. t 000021 PASTANTA Cklst 98.375.wPD 14 which will reduce the number of vehicles which come and leave the site; improvements in technology which are likely to reduce impacts, particularly from motor vehicles; or transit route improvements in the future. Tentative Tract Map, Residential Development The analysis performed for the residential portion of the project demonstrated that the long term impacts of the proposed project will not be significant, and will not exceed state and federal threshold criteria. The analysis did show, however, potential significant short term impacts from nitrogen oxides and reactive organic gases emitted at the site during the construction of the subdivision, based on state and federal threshold criteria. The assumption made in the report is that construction of all 103 homes would occur during a one year period. Since this represents an ambitious absorption rate, the concentration of emissions is likely to be lower than that anticipated in the analysis. However, in order to lower the potential impacts to an insignificant level, the following mitigation measures are to be implemented during construction: • All construction equipment shall be maintained in good operating condition, and shall be properly serviced and repaired as needed. • Prior to the issuance of the first grading permit, the project proponent shall demonstrate, or cause to be demonstrated to the Community Development Department that all construction equipment to be utilized shall be low emission, or how the use of low emission construction equipment is infeasible. • All site grading shall be complete prior to the construction of homes on the parcel. • Low VOC paints, primers and coatings shall be required for all buildings on the project site. All paints shall be applied using either a high volume/low pressure spray or by hand. Conclusion Finally, the proposed projects fall within the anticipated land use studied in the General Plan EIR. The City determined at that time that air quality impacts required a Statement of Overriding Considerations for air quality, that the impacts to air quality of development of the Plan would be cumulative only when considered in conjunction with regional development, and that the City would implement all feasible measures to reduce emissions within its boundaries. The implementation of the proposed project, therefore, is not expected to have a significant impact on air quality resources. VI.b) Access to the commercial component of the proposed projects has been limited to two driveways each on Jefferson Street and 50`h Avenue. One access point is provided at the northeastern boundary of both components, to allow for direct access from the residential tract map area to the shopping center. Access to and from the residential lots will be taken from one drive on Jefferson Street, and one drive on 50`h Avenue. These are designed to meet City standard, and should not represent a significant impact or hazard. The access points within the commercial component of the project meet the City's standards, and generally offer ease of circulation into and out of the site, except that most of the drives are well below the City's standard of 90 feet for parking lots with more than 450 parking spaces. Thess access points represents a P:ASTAN\EA Cklst 98.375.WPD 00002^ 15 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SPECIFIC PLAN DEVELOPMENT PRINCIPALS AND GUIDELINES FOR A 111,000 SQUARE FOOT SHOPPING CENTER CASE NO.: SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY WHEREAS, the City Council of the City of La Quinta did on the 181h day of May, 1999, hold a duly noticed public hearing to consider the request of LUNDIN DEVELOPMENT COMPANY for approval of development principals and guidelines for a 1 1 1 ,000 square foot shopping center for a Specific Plan, located at the northwest corner of Jefferson Street and 501h Avenue, more particularly described as: Portions of Section 32, T5S, R7E, SBBM WHEREAS, the Planning Commission of the City of La Quinta did on the 111h day of May, 1999, hold a duly noticed Public Hearing and adopted Planning Commission Resolution 99-033, recommending approval of Specific Plan 98-034, subject to conditions; and, WHEREAS, said Specific Plan Amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 98-375), and determined that the proposed Specific Plan will not have a significant impact on the environment and a Mitigated Negative Declaration of Environmental Impact has been certified; and, WHEREAS, at said Public Hearing upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts and reasons to justify the approval of the Specific Plan: 1. The Specific Plan, as proposed, is consistent with the goals and policies of the La Quinta General Plan in that the property is designated for Community Commercial uses, is under the floor area ratio maximum of .30, and will meet the daily needs of a multi -neighborhood area. "'1 000023 P:\STAN\cc res sp 98-034 .wpd Resolution 99- Specific Plan 98-034 2. The Specific Plan, subject to conditions will not create conditions materially detrimental to the public health, safety, and general welfare in that development allowed under the Specific Plan is compatible with existing uses and development standards contained in the Specific Plan will ensure high quality development. 3. The Specific Plan will provide land use compatibility with zoning on adjacent properties in that the project principles and guidelines ensure that the proposed adjacent residential uses will not be negatively impacted and will service those uses. 4. The Specific Plan property is suitable and appropriate in that it is easily assessable to surrounding neighborhoods, and is adjacent to two arterial streets. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California as follows: 1 , That the above recitations are true and correct and constitute the findings of the City Council in this case. 2.. That it does hereby approve the above -described request for the reasons set forth in this Resolution, subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 181h day of May, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 000024 P:\STAN\cc res sp 98-034 .wpd Resolution 99- Specific Plan 98-034 F—Ala1111*19 SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California P:\STAN\cc res sp 98-034 .wpd (stan) 000025 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 CONDITIONS OF APPROVAL GENERAL 1. Specific Plan 98-034 shall comply with the requirements and standards of the La Quinta Municipal Code and all other applicable laws, unless modified by the following conditions. 2. The approved Specific Plan text on file in the Community Development Department, shall be revised to incorporate in the appropriate chapter and section the following conditions and all mitigation measures, with final texts (4) submitted to the Community Development Department within 30 days of final approval by the City Council. 3. Developer agrees to indemnify, defend, and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel at its sole discretion. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. 4. Deleted by Planning Commission on May 1 1 , 1999. 5. The sign section of the final specific plan text shall be revised to show a maximum of three (3) ancillary information signs on the Luckys/Sav-on building. Ancillary signs shall be defined as those identifying products not typical of a food store, such as a bank or one -hour photo. 6. A separate sign program document shall be prepared, based upon the specific plan approval, with adequate detail provided to ensure compliance with applicable code requirements and design compatibility with the center. The document shall be submitted to and approved by the Community Development Director prior to issuance of the first building permit for the center. 7. Upon City Council approval, a memorandum noting that City Conditions of Approval for development applications exist and are available for review at City Hall, shall be recorded against the property with the Riverside County Recorder's office. 8. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: p:Astan\cc coa sp 98-034.wpd 'z 1J 4 000026 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. 9. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 10. The applicant shall comply with the terms and requirements of the infrastructure fee program in effect at the time of issuance of building permits. FINAL MAP(S) AND PARCEL MAP(S) 11. Prior to approval of a final map or parcel map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 000027 p:\stan\cc coa sp 98-034.wpd RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 12. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 13. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 14. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved off -site and residential street and drainage plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as - constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 15. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of any final map, parcel map, certificate of compliance, grading permit, or building permit. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. p:\stan\cc coa sp 98-034.wpd ��` '" 000028 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 16. If improvements and obligations are secured, including improvement design and preparation the applicant shall provide cost estimates for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 17. If improvements are phased with multiple final maps or other administrative approvals (e.g., a Site Development Permit), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of, or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 18. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits or final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. GRADING 19. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 20. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. y 000029 p:\stan\cc coa sp 98-034.wpd RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 21. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 22. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. DRAINAGE 23. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 24. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 25. Prior to issuance of a grading permit, the applicant shall submit a Transportation Demand Management (TDM) Plan in accordance with the City's TDM Ordinance. The applicant shall be responsible for improvements found necessary to mitigate the traffic impacts of this development. 26. The applicant shall revise the Jefferson Street frontage to provide 17 additional feet of width for dedicated turn lanes (left and right) at Avenue 50. 27. The applicant shall revise the commercial entry drive throats to provide a minimum 90-foot uninterrupted length or a combination of a dedicated right turn lane and on -site throat totaling 90 feet. 28. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which is not subdivided or does p:\stan\cc coa sp 98-034.wpd 000030 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 not have a current a Site Development Permit 60 days or more after the program is in effect shall be subject to the program as determined by the City. 29. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 30. Street right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 31. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 32. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 33. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 34. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in are 000031 p:\stan\cc coa sp 98-034.wpd RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of buildings within the project or when directed by the City, whichever comes first. LANDSCAPING 35. Landscape and irrigation plans for landscaped lots and setbacks, medians, and retention basins, shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 36. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 37. With submission of the first site development permit or conditional use permit, whichever comes first, a preliminary landscape plan shall be submitted for Planning Commission approval. Plan to include entire perimeter of center, retention basin, parking lot area, and area immediately around buildings proposed under permit. Provide tree caliper sizes per accepted industry standards. Public sidewalks shall be meandered. Plans to include location of permanent cart return corrals proposed to be used. 38. 501h Avenue, being a Secondary Image Corridor shall reflect a low profile, indigenous canopy tree appearance. Palm trees shall be limited to node areas (i.e., main entries and street intersections). 39. If the project is phased, undeveloped pads shall be turfed or landscaped and irrigated with an approved groundcover, for dust control and to enhance appearance of project. 40. Landscaping shall be provided in the area in front of the Luckys/Sav-on building, as approved in the applicable Site Development Permit application. QUALITY ASSURANCE 41. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 0000342 p:\stan\cc coa sp 98-034.wpd RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 42. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 43. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after tributary -area improvements are complete and soils have been permanently stabilized. 44. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 45. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless and until expressly released from said responsibility by the City. This shall include formation of an association or other arrangement acceptable to the City for maintenance of retention basins, common areas and perimeter walls and landscaping. FEES AND DEPOSITS 46. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 47. Prior to issuance of a grading permit or any earth moving activities, applicant shall pay a fringe -toed lizard mitigation fee of $600.00 per acre to the City of La Quinta. 48. Within 24 hours after review by the City Council, the property owner/developer shall submit to the Community Development Department two checks made out to the County of Riverside in the amount of $78.00 and $1,250.00 to permit the filing and posting of the Notice of Determination for EA 98-375 as required by the California Environmental Quality Act. 000033 p:\stan\cc coa sp 98-034.wpd RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 98-034 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 ENVIRONMENTAL 49. Prior to the issuance of a grading permit or building permit or any earth moving activities, whichever comes first, the property owner/developer shall prepare and submit a written report to the Community Development Department demonstrating compliance with those mitigation measures of SP 98-034 and EA 98-375. 50. The project name of "La Quinta Vista" shall be changed to a name not presently used in or near La Quinta. 000034 p:\stan\cc coa sp 98-034.wpd RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A PARCEL MAP TO ALLOW SEVEN LOTS ON 12.5 NET ACRES PLUS A REMAINDER LOT CASE NO.: PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of May, 1999, hold a duly noticed Public Hearing to consider the request of Lundin Development Company for approval of a Parcel Map to create seven commercial parcels on 12.5 net acres in the Community Commercial (CC) Zone District, plus a 33 acre remainder parcel, located on the northwest corner of Jefferson Street and 50th Avenue, more particularly described as: Portions of Section 32, T5S, R7E, SBBM WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 11th day of May, 1999, hold a duly noticed Public Hearing and adopted Resolution 99-034, recommending approval of Parcel Map 29052, subject to conditions; and, WHEREAS, said Parcel Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 98-375), and determined that the proposed Parcel Map will not have a significant impact on the environment and a Mitigated Negative Declaration of Environmental Impact has been certified; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify approval of said Parcel Map: 1. The proposed map and its design is consistent with the General Plan and applicable proposed Specific Plan in that the parcels are intended and designated for Community Commercial use. The development of the lots will comply with applicable development standards such as setbacks, height restrictions, etc. 2. The design of the subdivision and proposed improvements are not likely to cause environmental damage or substantially and avoidably injure fish, or wildlife, or cause serious public health problems since the project is primarily C:\stan\cc res pm 29052 000035 Resolution 99- Parcel Map 29052 surrounded by development, or other urban improvements, and mitigation is required by the Mitigated Negative Declaration (EA 98-375). 3. The design of the proposed map will not conflict with easements acquired by the public at large, for access through, or use of, property within the proposed Map since none presently exist and new easements as needed will be provided and recorded. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows; 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve Parcel Map 29052 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of May, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California JOHN J. PENA, Mayor City of La Quinta, California 000030 CAMydata\WPDOCS\cc res pm 29052.wpd (stan) RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 CONDITIONS OF APPROVAL GENERAL 1. Upon City Council approval, a memorandum noting that City Conditions of Approval for development applications exist and are available for review at City Hall, shall be recorded against the property with the Riverside County Recorder's office. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. Tentative Parcel Map No. 29052 shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. 4-7 c:\stan\cc coa pm 29052 00003 0003 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 5. The applicant shall comply with the terms and requirements of the infrastructure fee program in effect at the time of issuance of building permits. PROPERTY RIGHTS 6. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City and Coachella Valley Water District for emergency services and for maintenance, construction, and reconstruction of essential improvements, including off -site water wells. 7. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 8. Right of way dedications required of this development include: a. Jefferson Street - 60-foot half of a 120-foot right of way. In addition, the owner shall make an irrevocable offer to grant an additional 17 feet of right of way, (not to exceed 250 feet in length), for future southbound turn lanes at the Avenue 50 intersection. b. Avenue 50 - 50-foot half of a 100-foot right of way Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant interim easements to those areas within 60 days of written request by the City. c:\stan\cc coa pm 29052 700 0 0 38 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 9. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): a. Jefferson Street - 20 feet (37 feet along the southerly 250 feet of frontage on Jefferson Street) b. Avenue 50 - 20 feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 1 1. The applicant shall vacate abutter's rights of access to public streets from all frontage along the streets and properties except approved access points. 12. The applicant shall dedicate easements allowing all parcels created by this parcel map full access to access drives and internal circulation facilities. 13. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 14. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 15. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) AND PARCEL MAP(S) c:\stan\cc coa pm 29052 000039 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 16. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 17. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 18. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 19. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved public street plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. c:\stan\cc coa pm 29052 000040 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 20. Depending on the timing of development of the parcels created by this map and the concurrent status of off -site improvements, the subdivider may be required to construct improvements, to reimburse the City or others for the cost of the improvements, to secure the cost of the improvements for future construction by others, or a combination of these methods. If the subdivider is required to construct improvements for which this document or Specific Plan 98-034 only obligate a share of the cost, the subdivider may seek reimbursement of the remaining cost from the City or from adjacent developments, as appropriate, under the City's reimbursement policy. 21. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 22. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all i requirements for telephone service to lots within the development. 23. If improvements are phased with multiple final maps or other administrative approvals (e.g., a Site Development Permit), off -site improvements and common c:\stan\cc coa pm 29052 00 0 0 4 1 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 improvements (e.g., retention basins, perimeter walls & landscaping) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 24. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 25. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is located within or immediately adjacent to a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all building pads, including basement and garage areas, are above the level of the project flood. Prior to issuance of building permits for lots which are so located, the applicant shall receive Conditional Letters of Map Revision based on Fill (CLOMR/F) from FEMA. Prior to final acceptance by the City of subdivision improvements, the applicant shall have received final LOMR/Fs for all such lots. 26. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 27. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 28. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 000042 c:\stan\cc coa pm 29052 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 29. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 30. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 31. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by a civil engineer or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 32. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 33. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 34. Stormwater shall normally be retained in common retention basins. Individual - lot basins or other retention schemes may be approved by the City Engineer for lots 2 %2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 35. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 36. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 000043 c:\stan\cc coa pm 29052 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 3T Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 38. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet. 39. Nuisance water shall be retained on site and disposed of in a manner designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and to infiltrate 5 gpd/1,000 sq. ft. 40. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. UTILITIES 41. The applicant shall obtain the approval of the City Engineer for the location of all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for aesthetic as well as practical purposes. 42. Existing and proposed wire and cable utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 43. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 44. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which is not subdivided or does not have a current a Site Development Permit 60 days or more after the program is in effect shall be subject to the program as determined by the City. 45. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. Public street improvements shall conform with General Plan standards in effect at the time of construction which, if different than the listed improvements, shall prevail. c:\stan\cc coa pm 29052 000044 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 a. OFF -SITE STREETS Jefferson Street (Major Arterial) - Construct 51-foot half of a 102- foot improvement (between outside curb faces, including landscape median) plus a 6-foot meandering sidewalk. ii. Avenue 50 (Primary Arterial) - Construct 38-foot half of a 76-foot improvement (between outside curb faces, including landscape median) plus a 6-foot meandering sidewalk. iii. Jefferson Street/Avenue 50 Intersection - Responsibility for 7.5% of the cost of signal improvements plus a proportionate share, with the remainder of the specific plan area, of any other improvements or modifications which may be warranted by the timing and traffic loadings imposed by development of the specific plan area. iv. In the event any of the above improvements are constructed by the City prior to the applicant recording a final map, the Applicant shall reimburse the City, at the time the final map is approved by the City Council for the cost of that portion of the improvements constructed by the City that are required by these conditions of approval. 46. General access points and turning movements of traffic are limited to the following: a. Public Street Frontage - driveways as approved by Specific plan 98-034. b. Access from Parcel 7 of this development to Street Lot I of the residential subdivision proposed in Specific Plan 98-034. 47. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 48. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). ,j , 000045 c:\stan\cc coa pm 29052 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 49. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 50. Street right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 51. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 52. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 53. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. LANDSCAPING 54. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 55. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 000046 c:\stan\cc coa pm 29052 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 The applicant shall the submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 56. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 57. The applicant shall provide public transit improvements as required by Sunline Transit and/or the City Engineer. QUALITY ASSURANCE 58. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 59. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 60. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. 61. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. 000047 c:\stan\cc coa pm 29052 RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED PARCEL MAP 29052 LUNDIN DEVELOPMENT COMPANY MAY 18, 1999 MAINTENANCE 62. The applicant shall make provisions in the Codes, Covenants and Restrictions for continuous, perpetual maintenance of all interior improvements, perimeter setbacks and access drives. The provisions shall include specific cost responsibilities and enforcement provisions. The applicant shall maintain public improvements until expressly released from said responsibility by the City. FEES AND DEPOSITS 63. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 64. Prior to approval of a final map or completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of the reapportionment. 000048 c:\stan\cc coa pm 29052 UUUU:DU ATTACHMENT #3 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 27, 1999 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was calleJ to orTer aT . by Chairman Tyler who asked Commissioner Kirk to lead the flag salute. B. Chairman Tyler requested the roll call: Present: Commissioners els, Butler, Kirk, Robbins, and Chairman Tyler. C. Staff present: City Attorney Dawn Honeywell, PI mg Manager Christine di Iorio, Senior Engineer Steve Speer, Principal Planne tan Sawa, and Executive Secretary Betty Sawyer. /- II. PUBLIC COMMENT: None III. CONFIRMATION OF THE A-6FNDA: Confirmed IV. CONSENT ITEMS: A. Chai an Tyler asked if there were any corrections to the Minutes of April 13, 1999. Were being no corrections, it was moved and seconded by Commissioner Robbins/Abels to adopt the Minutes as submitted. Unanimously approved. VI. PUBLIC HEARINGS: A. Environmental Assessment 98-375 Specific Plan 98-034 and Parcel Map 29052, a request of Lundin Development for approval of a Mitigated Negative Declaration of environmental impact for development principles and design guidelines of a 111,000 square foot shopping center and subdivision of 12.5 acres into seven parcels and one remainder parcel located on the northwest corner of Jefferson Street and 50`h Avenue. Chairman Tyler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development. Staff noted the Public Works Department requested a modification to the 3 �� condition: "In the event any of the above improvements are constructed by to City prior to the applicant recording a final map pursuant to the phasing C:AMy Documents\WPDOCS\PC4-27-99.wpd 1 000051 Planning Commission Minutes April27, 1999 concept approved for this Specific Plan, the applicant shall reimburse the City, at the time the final map is approved by the City Council, for the cost of that portion of the improvements constructed by the City that are required by these Conditions of Approval. 2. Chairman Tyler asked if there were any questions of staff. Commissioner Abels asked staff why a supermarket was classified as a "big box". Staff stated due to its size. 3. Commissioner Kirk asked staff how it was determined landscaping in the parking lot was needed by eliminating 5% of the parking spaces. Staff stated it was an arbitrary number to gain additional landscaping. Commissioner Kirk asked what other projects had provided additional parking over that required. Staff stated Home Depot was one example. 4. Commissioner Butler asked why staff was requesting to continue this item. City Attorney Dawn Honeywell stated the project consisted of a commercial and residential part. The Commercial portion was being presented to the Commission first to allow them the opportunity to ask questions of staff before the residential portion is presented at the next meeting and recommended for Certification of the Mitigated Negative Declaration as a complete package. 5. Commissioner Robbins asked if the applicant could be required to supply more and larger trees instead of additional landscaping areas. Staff stated this was possible. 6. Chairman Tyler asked staff how this project compared to the Lucky's Center on Washington Street in relation to floor space. Staff stated their other project was approved by Riverside County with the same parking requirements as the City had previously had; that being one parking space for every 400 feet for the market and the other retail should is one parking space for every 300 square feet. Office uses were one per 250 square feet and restaurants were one per 50 square feet. 7. There being no further questions of staff, Chairman Tyler asked if the applicant would like to address the Commission. Mr. Mike Smith, Warner Engineering representing the applicant, gave a description of the project. In regard to the parking, the applicant believes the extra parking is needed and does not agree with staff s request for additional landscaping. The applicant would like to discuss the sign program at the next hearing. He then went on to question Specific Plan Condition #24 under drainage as he would prefer a landscaped retention basin. Parcel Map Condition #33 they would like to C:AMy Documents\WPD0CS\PC4-27-99.wpd 2 000052 Planning Commission Minutes April 27, 1999 request the centerline to be their property only. Condition #36 they would like to make sure they are not in a "no win" situation as the adjoining property will be required to retain their own drainage. 8. Chairman Tyler asked if there were any questions of the applicant. Commissioner Abels clarified that the applicant wanted to keep the 530 parking spaces. Mr. Smith stated yes, and according to their calculations they have provided double the landscaping that is required. 9. Chairman Tyler asked the size of the parking spaces. Mr. Smith stated the parking lot in Palm Desert has stalls that are smaller than what is required by the City. Chairman Tyler questioned Parcel Map Condition #36 as the adjoining property is all residential. Mr. Smith stated they were all residential. 10. Commissioner Abels asked if Ralphs was intending to building on the northeast corner in the City of Indio. Mr. Smith stated Ralphs was in the process, but six or seven months behind this project. 11. Commissioner Robbins asked if the applicant would agree to larger trees and more of them. Mr. Smith stated the client would not disagree to this. 12. Chairman Tyler stated he agreed large retention basins next to a thoroughfare is unattractive and asked if it could be designed differently. Mr. Smith stated the retention basin is placed where the water drains which is the front of the building. Chairman Tyler asked where the residential retention basin would be. Mr. Smith stated it would surround the CVWD site and would be a buffer between the commercial and residential projects. 13. Commissioner Kirk stated he did not understand the reasons for the retention basin being placed on the frontage. Then again on the residential it is behind the supermarket. Mr. Smith stated each part had to retain its own drainage. Discussion followed regarding drainage flow for the residential and commercial projects. 14. Commissioner Kirk asked if the applicant had discussed the difference in the parking spaces with staff. Mr. Smith stated they did not have the opportunity 15. Chairman Tyler stated he had a problem with the circulation as there was no opportunity to exit and go north on Jefferson Street. Mr. Smith stated most of the business would come from the south and they did not believe there was a need for a northerly exit. C:AMv Documents\WPDOCS\PC4-27-99.wpd 3 0 0 0 0 5 2 Planning Commission Minutes April 27, 1999 16. Chairman Tyler stated the delivery trucks would have to snake through the project. Mr. Smith stated they had a direct line off Jefferson Street exiting onto 50' Avenue. 17. Commissioner Kirk asked Senior Engineer Steve Speer about the circulation issues. Senior Engineer Steve Speer stated Jefferson Street is a Major Arterial and there was not enough frontage length to have a full turn movement. Avenue 50 is a Primary Arterial and they do not have 1200 feet of frontage for a full turn movement. The residential project does have a full turn on 50' Avenue and staff had asked the applicant to join the two and the applicant did not want to do this. 18. Commissioner Robbins asked if the north access to the residential was a full turn. Staff stated no, it was to provide residents with the ability to turn left into the shopping center. Commissioner Robins stated his concern was that the residents could not go north on Jefferson Street. Staff stated this was true, they would have to exit on 50' Avenue and then go north on Jefferson Street or make a U turn to go north on Jefferson Street. 19. Chairman Tyler asked how close they were to the required 2,600 feet before a full access could be installed on Jefferson Street. Staff stated they only have 1,600 feet of frontage. 20. Commissioner Kirk asked if the City of Indio's requirements for a full turn access were the same. Staff stated it was unknown. The Rincon development has a full turn. When Jefferson Street is widened, Rincon will only have a left turn in. Commissioner Kirk asked if there had been any discussion with the City of Indio regarding the proposed Ralphs shopping center in regards to circulation. Staff stated a full turn intersection would require a General Plan Amendment. Staff is trying to limit the number of signals on this type of street. 21. Chairman Tyler asked if there was any further public comment. Ms. Barbara Barba, 48-806 Andorra Street, stated she lives in the Rincon development and it is a residential development with exclusive homes. There are empty store sites at Ralphs shopping center on Washington Street and the store is never busy; why are more grocery stores needed? She stated they had not received any information on this project as they live more than 500 feet from the development. She would like to know what type of residential housing is planned for the adjacent tract. They would like it to be compatible with their development. Also, what is the price range, house size, etc. The aesthetic r C\My Documents\WPDOCS\PC4-27-99.wpd 4 4 Planning Commission Minutes April27, 1999 value of their development will diminish. She then questioned the left turn on Jefferson Street and asked if there was going to be a signal on 49' Avenue. Chairman Tyler stated the ultimate development of Jefferson Street is not an issue under discussion at this time. Ms. Barba stated she hoped the drainage would not go into their development. 22. Commissioner Kirk stated that if this project were denied the area is still zoned for 50 acres of commercial. The applicant is reducing the amount of commercial to 12 acres. 23. There being no further public comment, Commissioners Abets/Robbins moved to continue the public hearing to May 11, 1999. Unanimously approved. Communities for approval of architectural and landscaping plans for fo new prototype residences located on in Tract 21846-3 on Tanglewood in PG est. 1. Chairman Tyler opened the public hearing and asked for/die staff report. Planning Manager Christine di Iorio presented the inforVdation contained in the staff report, a copy of which is on file in the Corpmunity Development Department. Staff noted a new plot plan had been received prior to the meeting. i 2. Chairman Tyler asked if there had bee!y any changes to the building elevations. Staff stated no. Discussion foklowed regarding the Architectural and Landscaping Review Committee (,,�LRQ recommendations. i 3. Commissioner Butler asked staff about the letter received from the homeowners' association (HO�i). Staff stated the applicant should address letter. 4. Mr. Kent Armstrong,�representing Century -Crowell the applicant, stated he had met with the rA and they had reached an agreement on most of the issues. He then vYent over the issues. He then stated he had a problem with Condition #5 rXgarding the HVAC in the setback area. 5. Chairmaoyler asked Mr. Armstrong for a copy of the letter from the HOA. 6. Coy1missioner Kirk asked if they could approve the project subject to HOA proval. City Attorney- Dawn -Honeywell stated it is not something that is w�-theCity's standard requirements and she would not recommend it..-.-, C:AMy Documents\W PDOCS\PC4-27-99.wpd 5 c — 000055 ATTACHMENT #4 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 11, 1999 7:00 P.M. L TO ORDER A. This meeting of the Planning Corrimissi�n was c by Chairman Tyler who to lead the flag salute.. B. Chairman Tyler requested the roll. call: Present: Commissions Abels, Kirk, Robbins, and Chairman Tyler. It was moved and seconded Commissioners Abel/Robbins to excuse Commissioner Butler. Unanimously pproved. C. Staff present: Community Development Director Jerry H an, City Attorney Dawn Honeywell, Senior Engineer Steve Speer, Principal anners Stan Sawa and Fred Baker, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: IV. CONSENT ITEMS: A. Chairman Tyler asks ' there were any corrections to the Minutes of April 27, 1999. Commissioner R ins asked that under Consent Items, it be corrected to read the minutes wer adopted as submitted; Page 4, Item 18, be corrected to read, "...Jeffers Street or make a U turn to go north on Jefferson Street. Chairman Tyler asks at Page 5, Item Title "B" be elaborated to indicate the streets involved in the c . There being no corrections, it was moved and seconded by Commissioner Abels/Robbins to adopt the Minutes as corrected. Unanimously approved. n Aar -- VI. PUBLIC HEARINGS: A-1. & A-2 Environmental Assessment 98-375, Specific Plan 98-034, and Parcel Map 29052; a request of Lundin Development for approval of a Mitigated Negative Declaration of Environmental Impact for development principles and design guidelines of a 111,000 square foot shopping center and subdivision of 12.5 acres into seven parcels and one remainder parcel located on the northwest corner of Jefferson Street and 50`h Avenue. ZI J I-) C:AMy Documents\WPDOCS\PC5-11-99.wpd 1 000056 Planning Commission Minutes May 11, 1999 Chairman Tyler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development. Staff went on to state the City Attorney requested Condition #1 of the Tentative Tract and Parcel Map and Condition #7 of the Specific Plan be modified to require a note be recorded with the Riverside County Recorder stating there are conditions that have been approved by the City and further information can be obtained at City Hall regarding those conditions. In addition, staff has added conditions of the Fire Marshal that were just received. Public Works Department requested the following condition be added to the Tentative Tract: "In the event any of the above improvements are constructed by the City prior to the applicant recording a final map, the applicant shall reimburse the City, at the time the final map is approved by the City Council for the cost of that potion of the improvements constructed by the City that are required by these Conditions of Approval." 2. Chairman Tyler asked staff if the Environmental Assessment applied to all applications. Staff stated yes. Chairman Tyler asked if staff had contacted the City of Indio regarding the possibility of alining the access at the north end. Staff stated they had not. Chairman Tyler questioned the proposed name, La Quinta Vista Shopping Center, as a residential area in north La Quinta had the name La Quinta Vistas and this could lead to some confusion. 3. Commissioner Kirk questioned the amount of landscaping and why staff was still asking for more landscaping and less parking. Staff stated the numbers could be changed. Commissioner Kirk questioned Condition #47 of the Specific Plan, and asked staff why the applicant had been required to make their checks out to Riverside County for posting of the Notice of Determination. Staff stated the County has requested all checks be made out to them. 4. Commissioner Robbins asked staff to clarify a condition of the Parcel Map regarding drainage, as to which bulletin number was correct. Senior Engineer Steve Speer stated the bulletins are sequential in number and the year is changed accordingly. 5. Chairman Tyler asked staff if the Commission was approving the sign program at this time. Staff stated it is a conceptual approval of the sign program. Chairman Tyler stated the monument signs were too much. He questioned the use of citrus trees in the landscape plan as they can draw rats. In addition the tree caliper size should be corrected to read 2-2-1/2 inches. C:AMy Documents\WPDOCS\PC5-11-99.wpd 2 000051 Planning Commission Minutes May 11, 1999 6. Chairman Tyler asked if the applicant would like to address the Commission. Mr. Mike Smith, representing the applicant, handed out a recap of what was discussed at the last meeting. In regard to the extra parking spaces, they believe their request is justified based on their previous projects. Mr. Kareem Ali, representing Lundin Supermarkets, requested modification to Condition 94 of the Specific Plan. Their figures are based on a minimum of five spaces per 1000 square feet based on their combination of a food and drug store. They do not want to lose customers due to a lack of parking especially during the peak season. In addition, they currently exceed the landscaping requirements and request leniency. Condition 45 of Specific Plan requires them to reduce the number of ancillary signs from five to three. This will be a hardship as they will have a food, drug, and bank building which will all need identification for their services. 7. Chairman Tyler asked for a comparison in the number of parking spaces between this store and the ones on Washington Street and Deep Canyon at Highway 111 in Palm Desert. Mr. Ali stated he did not know. Each plan changes from area to area. Chairman Tyler asked if the drug store would be incorporated into the Lucky's. Mr. Ali stated yes as this would eliminate overlap. Chairman Tyler stated that one of the problems with the parking lot at Hovley store is the parking stalls are perpendicular rather than angled. Mr. All stated they do prefer to use the angled parking as it works better. 8. Mr. Mike Smith questioned Condition #25 of the Specific Plan. As Jefferson Street has been planned why are they being required to file a Transportation Demand Management Plan (TDM). Community Development Director Jerry Herman stated the State requires the TDM to be prepared as it relates to air quality. Mr. Smith stated this was to be done with the Jefferson Street Improvement Plan. Staff stated no, it is based on the number of employees on the proposed site. 9. Mr. Smith questioned Condition #27. They had agreed to give a deceleration lane in front of each access. This condition requires the lane for the full length of the development and they do not believe this is necessary. Senior Engineer Steve Speer agreed that it may not be needed. 10. Mr. Smith questioned Condition #45.iv of the Parcel Map and asked if Jefferson Street was being constructed with tax money why are they being charged a second time. Senior Engineer Steve Speer stated it is a combination of federal money, Measure A, La Quinta funds, with Coachella Valley Association of Governments fronting some of the money in anticipation of reimbursement. That portion the City is expected to pay will be reimbursed by this development. C:AMy Documents\WPDOCS\PC5-11-99.wpd 3 0000508 Planning Commission Minutes May 11, 1999 11. Mr. Greg Bever, Lundin Development, stated that in regard to the reduction of 27 parking stalls, their decision to have 530 parking stalls is based on a culmination of several projects. It is their determination they need everything submitted on their request. They have leads for restaurants and want to be sure they can accommodate all their tenants. 12. Chairman Tyler asked how many total parking spaces were proposed for the site. Staff stated they are proposing 530 parking spaces and staff is recommending 503. 13. Chairman Tyler asked if anyone else would like to speak regarding this project. 14. There being no further public comment, Chairman Tyler closed the public participation portion of the hearing and opened the project for Commission discussion. 15. Commissioner Abels stated he concurred with the applicant on the number of parking stalls requested as they are looking down the road and he agrees they will be needed in the future. 16. Commissioner Kirk stated that in regard to Condition #7 of the Specific Plan, he agrees this condition is excessive. City Attorney Dawn Honeywell stated that it would be satisfactory to the City if they recorded a note stating there are conditions on the project and they can be obtained at City Hall. It is true that the vast majority of the conditions will be fulfilled when the project is built out and to have all the conditions recorded against the property would be excessive. She would review the condition further and provide modifications to staff for future projects. 17. Commissioner Kirk asked about the applicants request regarding upstream drainage. Senior Engineer Steve Speer stated this was addressed in Condition 936 of the Parcel Map. He does not anticipate any concerns. 18. Commissioner Kirk stated that in regard to the parking, the applicant has done a good job turning the point around to show his request is valid. He is concerned about parking as he does not want to see a lot of asphalt. He suggested the project be conditioned to provide an area for future parking, but not constructed until the need is valid. This way he could plan for the additional 86 spaces and not construct them till some time in the future. C:AMy Documents\WPDOCS\PC5-1 1-99.wpd 4 000050 Planning Commission Minutes May 11, 1999 19. Commissioner Robbins asked if the parking code was based on a maximum, minimum, or was a fixed number. Staff stated they are minimums. They are not doing anything outside the Code by providing additional parking. Commissioner Robbins stated he concurred with Commissioner Abels in that parking is not adequate for most markets. He then asked staff to explain the purpose of recording conditions against the property since they stand alone. City Attorney Dawn Honeywell stated the only purpose is to notify a prospective buyer of the requirements and that is why staff is recommending the change. It is not something that is required and could be deleted. 20. Commissioner Robbins stated a potential problem existed with the well site in the residential tract as the access was through the commercial Parcel Map site. The well site is recorded with the residential and yet no access is allowed from the residential side. He would like a condition added to address this. 21. Chairman Tyler stated he would like the applicant to change the name of the project. In addition, he also has a problem with the circulation plan. Delivery trucks will have difficulty getting to and from the loading docks. In regard to parking, as the applicant is unable to come up with comparative figures on other projects, he concurs with Commissioner Kirk that he would not like to have acres and acres of asphalt. Staff stated they did contact the City of Palm Desert and the parking for the Lucky's on Highway 111 is five parking spaces per 1000 square feet of building. 22. Commissioner Abels stated the parking is important and the Commission should look down the road to be sure that the parking is adequate. By reducing this down it will compound the problem at a later date. 23. There being no further discussion, it was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 99- 032 recommending to the City Council Certification of a Mitigated Negative Declaration of Environmental Impact for Specific Plan 98-034, Parcel Map 29052, General Plan Amendment 98-060, Zone Change 98-089, and Tentative Tract map 29053. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 24. It was moved and seconded by Commissioners Abels/Robbins adopt Planning Commission Resolution 99-033 recommending to the City Council approval of Specific Plan 98-034, subject to the Findings and Conditions as modified: q C:AMy Docum000060ents\WPDOCS\PCS-11-99.wpd 5 �t '��" Planning Commission Minutes May 11, 1999 a. Condition #4: Delete. b. Condition #5: Three signs shall be allowed with the option to apply for additional signs that shall be approved by the Planning Commission. C. Condition 47: Upon City Council approval, a memorandum noting that the City Conditions of Approval for development applications exist and are available for review at City hall shall be recorded against the property by the Riverside County Recorder. d. Condition #27: "...or a combination of dedicated right turn lane and onsite driveway equaling 90 feet." e. Additional condition: The name of the project shall be changed. f. Conditions as stated by the Fire Department in their letter of February 22, 1999, shall be added ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 25. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 99-034 recommending to the City Council approval of Parcel Map 29052, subject to the Findings and Conditions as modified: a. Condition 41: Upon City Council approval, a memorandum noting that the City Conditions of Approval for development applications exist and are available for review at City hall shall be recorded against the property by the Riverside County Recorder.. b. Add to Condition #6: "...City and CVWD for off -site well site for emergency services and for maintenance....". C. Add to Condition 47.A.5 ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 26. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 99-035 recommending to the City Council approval of General Plan Amendment 98-060. ROLL CALL: AYES: Commissioners Abets, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 27. It was moved and seconded by Commissioners Robbins/Kirk to adopt Planning Commission Resolution 99-036 recommending to the City Council approval of Zone Change 98-089. .� 3 C\My Documents\WPDOCS\PC5-11-99.wpd 6 000061 Planning Commission Minutes May 11, 1999 ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. 28. It was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 99-037 recommending to the City Council approval of Tentative Tract 29053, subject to the Findings and conditions as submitted/modified: a. Condition 41: Upon City Council approval a memorandum noting that city Conditions of approval for development applications exist and are available for review at City hall shall be recorded against the property by Riverside County Recorders office. b. Condition 96: An easement shall be granted to CVWD for access into the well site from the residential development. C. Conditions as stated by the Fire Department in their letter of February 22, 1999, shall be added. d. Add to Condition #47.A.5.: "In the event any of the above improvements are constructed by the City prior to the applicant recording a final map, the applicant shall reimburse the City, at the time the final map is approved by the City Council, for the cost of that portion of the improvements constructed by the City that are required by these Conditions of Approval." ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Butler. ABSTAIN: None. Laguna de la Paz Homeowners' Association for approval of clubhouse bu- tng addition and modifications to the recreational facilities and two parkingjpK for the property located on the north side of Eisenhower Drive, west of Was 'ngton Street within Laguna de la Paz. 1. Chairman Tyler opened the public hearing and ed for the staff report. Principal Planner Stan Sawa presented the in ation contained in the staff report, a copy of which is on file ' the Community Development Department. 2. Chairman Tyler asked if th were any questions of staff. Commissioner Kirk asked if the parki of near Eisenhower was proposed or existing. Staff stated it is an exis g lot and proposed to be modified. 3. Commi_4&Kner Robbins asked how many employees use the parking lot. C:AMy Documents\WPDOCS\PC5-11-99.wpd 7 Jf4-.3 T4tyx 4 4a Q" MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOW(�- DATE: MAY 18, 1999 SUBJECT: MODIFICATIONS TO PUBLIC HEARING ITEM #3 Attached are modifications that were made to the Environmental Checklist Form for EA 98-375. Please replace pages 000014, 000022 and add pages (16) through (19) to follow page 000022. Changes were made to pages 000014 and 000022 and pages (16) through (19) were inadvertently omitted. We apologize for any inconvenience. Resolution 99- Potentially Potentially Less Than No Significant Significant Significant Impact Issues (and Supporting Information Sources): Impact Unless Mitigated Impact h) Impacts to groundwater quality? (General Plan EIR, X page 4-57 ff.) i) Substantial reduction in the amount of groundwater X otherwise available for public water supplies? (General Plan EIR, page 4-57 ff.) V. AIR QUALITY Would the proposal: a) Violate any air quality standard or contribute to an X existing or projected air quality violation? (General Plan EIR, page 4-171 ff., Air Quality Report for TPM 29052, Air Quality Report for TTM 29053, Synectecology, 11/5/98) b) Expose sensitive receptors to pollutants? (Aerial X Photograph, Air Quality Report for TPM 29052, Air Quality Report for TTM 29053, Synectecology, 11/5/98) c) Alter air movement, moisture, or temperature, or cause X any change in climate? (General Plan MEA, page 5-33 ff. ) d) Create objectionable odors? (Specific Plan Project X Description) VI. TRANSPORTATIONXERCULATION. Would the proposal result in: a) Increased vehicle trips or traffic congestion? (General X Plan EIR, page 4-126 ff.) b) Hazards to safety from design features (e.g., sharp X curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Specific Plan Site Plan and page 17) c) Inadequate emergency access or access to nearby uses? X (Specific Plan Site Plan; TTM 29053) d) Insufficient parking capacity on -site or off -site? X (Specific Plan Site Plan) e) Hazards or barriers for pedestrians or bicyclists? X (Specific Plan Site Plan) f) Conflicts with adopted policies supporting alternative X transportation (e.g., bus turnouts, bicycle racks)? (Specific Plan Consistency with General Plan, page 1) g) Rail, waterborne or air traffic impacts? (General Plan X MEA) - -� c:\MyFiles\Backup\wp(wp).bkl 7 000014 Resolution 99- are likely to reduce impacts, particularly from motor vehicles; or transit route improvements in the future. Tentative Tract Map, Residential Development The analysis performed for the residential portion of the project demonstrated that the long term impacts of the proposed project will not be significant, and will not exceed state and federal threshold criteria. The analysis did show, however, potential significant short term impacts from nitrogen oxides and reactive organic gases emitted at the site during the construction of the subdivision, based on state and federal threshold criteria. The assumption made in the report is that construction of all 103 homes would occur during a one year period. Since this represents an ambitious absorption rate, the concentration of emissions is likely to be lower than that anticipated in the analysis. However, in order to lower the potential impacts to an insignificant level, the following mitigation measures are to be implemented during construction: • All construction equipment shall be maintained in good operating condition, and shall be properly serviced and repaired as needed. • Prior to the issuance of the first grading permit, the project proponent shall demonstrate, or cause to be demonstrated to the Community Development Department that all construction equipment to be utilized shall be low emission, or how the use of low emission construction equipment is infeasible. • All site grading shall be complete prior to the construction of homes on the parcel. • Low VOC paints, primers and coatings shall be required for all buildings on the project site. All paints shall be applied using either a high volume/low pressure spray or by hand. Conclusion Finally, the proposed projects fall within the anticipated land use studied in the General Plan EIR. The City determined at that time that air quality impacts required a Statement of Overriding Considerations for air quality, that the impacts to air quality of development of the Plan would be cumulative only when considered in conjunction with regional development, and that the City would implement all feasible measures to reduce emissions within its boundaries. The implementation of the proposed project, therefore, is not expected to have a significant impact on air quality resources. VI.b) Access to the commercial component of the proposed projects has been limited to two driveways each on Jefferson Street and 50`h Avenue. One access point is provided at the northeastern boundary of both components, to allow for direct access from the residential tract map area to the shopping center. Access to and from the residential lots will be taken from one drive on Jefferson Street, and one drive on 50`h Avenue. These are designed to meet City standard, and should not represent a significant impact or hazard. The access points within the commercial component of the project meet the City's standards, and generally offer ease of circulation into and out of the site, except that most of the drives are well below the City's standard of 90 feet for parking lots with more than 450 parking spaces. Thess access points represents a potentially hazardous condition for motorists within the proposed project. The following mitigation shall be implemented to reduce the impact of this hazard to a less than significant level: 000022 c:\MyFiles\Backup\wp{wp}.bkl 15 Resolution 99- • The proposed site plan shall be redesigned to provide at least 90 feet of stacking at all access points or dedicated right turns in to the driveways shall be provided. If one of these standards cannot be met, the applicable access point shall be eliminated. VII.a) & b) The project site occurs within the boundaries of the Coachella Valley Fringe -Toed Lizard Conservation Fee Area. Eventual development of the site will impact this resource. With the adoption of a Habitat Conservation Plan for this species, payment of a $600.00 per acre fee was established as mitigation for any taking of this endangered species. The site is not within the habitat areas for other species of concern in the City. No further mitigation is necessary. X. a) & b) Site -specific noise analysis was prepared for the proposed project','. Both Jefferson Street and 5Uh Avenue are currently impacted, and exceed 60 dBA CNEL. All new development is required to mitigate to the City's standards for noise, as required in the General Plan (Table EH-1). The commercial and residential components of the proposed project are discussed separately below. Commercial Development The development of commercial land uses requires an exterior noise level not exceeding 75 dBA CNEL. The noise levels within the project site will not exceed the City standard at buildout. Short noise impacts can be expected during the construction phase of the project, as detailed in the report. In order to reduce potential impacts, the following mitigation measures shall be implemented: • All construction activity shall be limited to the hours of construction permitted by Municipal Code Section 6.08.050. • All internal combustion equipment shall be fitted with properly operating mufflers and air intake silencers. • All stationary equipment shall be located as far as practical from adjacent potential residential units. • All on -site deliveries shall be limited to 7.00 a.m. To 10.00 p.m. • The proposed perimeter wall shall be 8 feet in height. 4 "Noise Study for the Construction and Operation of Commercial Land Uses on Tentative Parcel Map 29052 in the City of La Quinta, CA." Synectecology, November 5, 19998. 5 "Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 29053 in the City of La Quinta, CA." Synectecology, November 5, 1998. c:WyFi1es\Backup\wp(wp).bk1 16 Resolution 99- Residential Development As stated above, both Jefferson Street and Avenue 50 are currently impacted, and experience noise levels above the City's standard. The General Plan requires that all new development provide mitigation to reduce impacts to the City standard of 60 dBA CNEL. The noise analysis performed for the proposed site shows that lots adjacent to both Avenue 50 and Jefferson Street will be significantly impacted by off -site noise sources without mitigation. Without mitigation, noise levels at the project boundary on Jefferson Street will be 76 dBA, and 73 dBA on Avenue 50. In order to reduce potential long term impacts to an acceptable level, mitigation measures, in the form of berming and walls will be required, and are provided below. • No two story units shall be permitted for lots adjacent to Avenue 50, Jefferson Street or the commercial development. All units shall be single -story only. • The project proponent shall demonstrate, to the satisfaction of the Building Department, that all construction plans will result in interior noise levels of 45 dBA or less in all residential units. • To the extent possible, the homes to be located on Jefferson Street shall be constructed in the first phase of development, so as to act as noise buffers to the rest of the site. • The project proponent shall construct a 2 foot stem wall, 7 foot berm and 6 foot wall along the entire frontage of the property on Jefferson Street. The stem wall and berm shall be located within the 20 foot setback required on the street, and shall meet all City standards, including a meandering sidewalk and 3:1 slope. The City Engineer shall review and approve plans for the stem wall, berming and sidewalk prior to the issuance of grading permits. • The project proponent shall construct a 3 foot berm and 6 foot wall along the entire frontage of the property on 50" Avenue. The berm shall be located within the 20 foot setback required on the street, and shall meet all City standards, including a meandering sidewalk and 3:1 slope. The City Engineer shall review and approve plans for the berming and sidewalk prior to the issuance of grading permits. In addition to long term operational noise, the site and surrounding development will be impacted by two other sources of noise: construction equipment, and well -site construction. Construction noise will result in a potential short term impact to a residential unit 200 feet east of the proposed project, across Jefferson Street. Noise and well construction noise can be expected to result in noise levels of 80 DBA and 63 dBA, respectively at this residence. A second residential unit, located 500 feet from the eastern project boundary, will experience construction noise levels of 69 dBA, and well construction noise levels of 61 dBA. As a short term, periodic impact occurring during daytime hours, such temporary conditions are considered acceptable. Mitigation measures, however, are included below to lessen the impact to residential units near the proposed project site during the construction period. • All construction activity shall be limited to the hours of construction permitted by Municipal Code Section 6.08.050. • All internal combustion equipment shall be fitted with properly operating mufflers and air intake silencers. c:NyFiles\Backup\wp{wp}.bkl 17 Resolution 99- • All stationary equipment shall be located as far as practical from adjacent potential residential units. • If the well drilling is to be performed on a 24 hour basis, temporary noise barriers shall be placed around all internal combustion engines used for drilling. • All well construction shall be complete prior to the issuance of occupancy permits for any residence on the site. The well site shall be walled and landscaped to meet City standards. These mitigation measures will reduce impacts from noise to a less than significant level. XIII.a) The proposed projects occur on a Primary Image Corridor (Jefferson Street) and a Secondary Image Corridor (Avenue 50). This designation requires added setbacks and enhanced landscaping treatments to mitigate potential aesthetic impacts. Both the residential and commercial components of the project have included additional setbacks in their plans, and will conform to the standards and requirements of the Primary and Secondary Image Corridor. This is expected to reduce potential impacts to a less than significant level. XIII.c) All or part of the shopping center will operate during the evening hours. The residential lots created by the proposed tract map could be impacted by light and glare. The shopping center site could also impact 50`h Avenue and Jefferson Street with added light or glare, which could have a negative impact on passing traffic. The City has implemented, through its Site Development Permit and building permit processes, standards which require lighting to be contained, and at a low level, to preserve the dark night sky. These standards will be implemented for this project, thereby reducing the potential impacts to a less than significant level. XIV. a) A paleontological assessment was completed for the proposed project'. The study found lacustrine sediments, consistent with ancient Lake Cahuilla and the type of sediment in which fossils are often found, on the project site. In order to mitigate the potential impacts to this non-renewable resource, the following mitigation measures shall be implemented: • A qualified paleontologic monitor shall be on -site during any and all excavation of the proposed project. The monitor will be empowered to stop or divert excavations to allow for removal of abundant or large specimens. • All recovered specimens shall be professionally prepared, identified and preserved. "Paleontologic Assessment Tentative Parcel Map #29052 (Commercial) and Tentative Tract $#29053 (Residential)." Paleontological Resource Assessment Program, revised February 1999. c A\MyFiles\B ackup\wp (wp) .bk 1 18 Resolution 99- • All recovered specimens shall be professionally curated into a museum repository with permanent retrievable storage. • The paleontological monitor shall prepare a report of findings, including an appended inventory of specimens for submittal to the City. XIV.b) & d) An archaeological resource analysis, as well as site investigation, were prepared for the project site'. Two sites of potential significance were found in the commercial area of the property, and seven sites within the residential area. The sites were tested, and were determined not to meet the CEQA criteria for significance. Artifacts were collected and removed from the surface. The results of test pits indicate a low potential sensitivity for subsurface artifacts. In order to ensure that no subsurface artifacts occur, the following mitigation measure shall be implemented: • The project proponent shall provide a qualified archaeological monitor during any excavation or grading of the project. The monitor shall be empowered to stop of divert excavation should artifacts be located. The monitor shall file a final report of findings with the City. These mitigation measures shall reduce the potential impacts to a level of insignificance. ' "Cultural Resources Report, Tentative Parcel Maps No. 29052 & 29053," December 14, 1998; and "Archaeological Testing and Site Evaluation on Tentative Tract 29053," April 6, 1999. Both by CRM',`'`� Tech. c:AMyFi1es\Backup\wp{wp}.bk1 19 T4hf 4 atP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 18, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Public Hearing on Tentative Tract 29136, a Request PUBLIC HEARING: to Subdivide 286.6 Acres into Lots for Future Residential, Golf Course, Private Streets, Common, Areas, and Related Uses, Located on the North Side of Airport Boulevard, Between Madison Street and Monroe Street. Applicant: KSL Land Corporation RECOMMENDATION: Adopt a Resolution of the City Council approving Tentative Tract 29136, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History In December, 1991, the City Council approved Specific Plan 90-015, of which this tract is a part. An amendment to the Specific Plan was approved by the City Council on December 1, 1998, retaining the 18 hole golf course, reducing the maximum dwelling units from 1,060 to 365, revising the layout and circulation, and amending development standards. This project site is located on the north side of Airport Boulevard, between Madison Street and Monroe Street and is a part of PGA West (Attachment 1). Currently, the golf course is under construction. Project Request Based upon the Specific Plan, this Tentative Tract Map proposes to create 15 residential area lots for future development, five golf course lots, one lot each for the maintenance yard and clubhouse, three well site lots, and miscellaneous lots for streets and common areas (Attachment 2). The residential area lots consist of 61.35 -7 C:\stan\cc rpt tt 29136.WPD acres of the total 286.6 acres and when further subdivided will create a maximum of 365 single family lots, as permitted by Specific Plan 90-015, Amendment #1 . (No development of residences will occur as a result of this Tentative Tract Map). Public Notice This Tentative Tract Map application was advertised in the Desert Sun newspaper on May 7, 1999. All property owners within 500 feet of the site were mailed a copy of the public hearing notice as required by the Subdivision Ordinance of the La Quinta Municipal Code. As of this writing, no written comments have been received. Public Agency Review All applicable agency comments received have been made part of the Conditions of Approval for this case. Planning Commission Review The Planning Commission reviewed this request at its meeting of April 27, 1999. There were no inquiries from the public, nor comments from the Commission that modified the conditions. The Commission unanimously adopted Resolution 99-030, recommending approval of this request, subject to the findings and recommended conditions (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving Tentative Tract 29136, subject to the Findings and Conditions of Approval; or 2. Do not approve Tentative Tract 29136; or 3. Provide staff with alternative direction. Respectfully submitted, V r� He an, Community Development Director CAstan\cc rpt tt 29136.WPD 000002 1 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map 2. Tentative Tract Map exhibit (Large for City Council only) 3. Planning Commission minutes for the meeting of April 27, 1999 C:\stan\cc rpt tt 29136.WPD 000003 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A TENTATIVE TRACT MAP TO SUBDIVIDE 286.6 ACRES INTO LOTS FOR FUTURE RESIDENTIAL, GOLF COURSE, PRIVATE STREETS, COMMON AREAS, AND RELATED USES CASE NO.: TENTATIVE TRACT MAP 29136 APPLICANT: KSL LAND CORPORATION WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of May, 1999, hold a duly noticed Public Hearing to consider the request of KSL LAND CORPORATION for approval of a Tentative Tract Map to subdivide 286.6 acres into lots for future residential, golf course, private streets, common areas, and related miscellaneous uses, located on the north side of Airport Boulevard, between Madison Street and Monroe Street in PGA West, more particularly described as: APNS: 761-330-007 and 008, 761-330-030, and 761-330-038 through 040 WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The La Quinta Community Development Department has determined that Tentative Tract 29136 is within Specific Plan 90-01 5 and is exempt from the California Environmental Quality Act of 1970, as amended, per Public Resources Code Section 65457 (a). An Environmental Impact Report (EA 90-159 for SP 90-015) was certified on December 3, 1991, by the City Council. An Environmental Assessment Addendum to the previously approved Environmental Impact Report was completed for Amendment #1 which was approved by the City Council on December 1, 1998. No changed circumstances, or conditions exist which would trigger the preparation of a subsequent Environmental Impact Report pursuant to Public Resources Code 21166; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify approval of said Tentative Tract Map 29136: 1. The proposed map and its design is consistent with the General Plan and applicable Specific Plan in that the lots are intended and designated for Low Density Residential and related recreational use. The development of the lots will comply with applicable development standards such as setbacks, height restrictions, density, etc. P:\pc res tt 29136 �'`` 000004 Resolution 99- Tentative Tract 29136 2. The design of the subdivision and proposed improvements are not likely to cause environmental damage or substantially and avoidably injure fish, or wildlife, or cause serious public health problems since the project is primarily surrounded by development, or other urban improvements, and mitigation is required by the previous Environmental Impact Report and Mitigated Negative Declaration. 3. The design of the proposed map will not conflict with easements acquired by the public at large, for access through, or use of, property within the proposed Map since none presently exist. WHEREAS, in the review of this Tentative Tract Map, the City Council has considered, the effect of the contemplated action on housing needs of the region for purposes of balancing those needs against the public service needs of the residents of the City of La Quinta and its environs with available fiscal and environmental resources; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve Tentative Tract Map 29136 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 181" day of May, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, MAYOR City of La Quinta, California 000005 P:\pc res tt 29136 Resolution 99- Tentative Tract 29136 ATTEST: SAUNDRA L. JUOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta J I 000006 P:\pc res tt 29136 RESOLUTION 99- CONDITIONS OF APPROVAL- RECOMMENDED TENTATIVE TRACT MAP 29136 KSL LAND CORPORATION MAY 18, 1999 CONDITIONS OF APPROVAL GENERAL 1 . Upon their approval by the City Council, the City Clerk is directed to file these Conditions of Approval with the Riverside County Recorder for recordation against the properties to which they apply. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. Tentative Tract Map 29136 shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans.; F The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading, or site construction P:\cc coa tt 29136 000007 Resolution 99- Tentative Tract Map 29136 May 18, 1999 permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 5. The applicant shall comply with the terms and requirements of the infrastructure fee program in effect at the time of issuance of building permits. PROPERTY RIGHTS 6. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction, or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate, or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 7. The applicant shall dedicate, or grant public and private street right of way and utility easements in conformance with the City`s General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 8. Right of way dedications required of this development include: a. Madison Street, Monroe Street and Airport Boulevard (Primary Arterials) - 55-foot halves of 1 10-foot rights of way Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant interim easements to those areas within 60 days of written request by the City. 9. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of Imperial Irrigation System. 10. The applicant shall create 20-foot-deep perimeter setbacks along public rights of way. The 20-foot depth is the average depth if meandering wall design is approved. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. P:\cc coa tt 29136 Resolution 99- Tentative Tract Map 29136 May 18, 1999 Where public facilities (e.g., sidewalks, equestrian paths) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 1 1 . The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, mailbox clusters and common areas. 12. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map and along well site lots. 13. The applicant shall furnish proof of easements, or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 14. If the applicant proposes vacation, or abandonment of any existing rights of way, or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties, or notarized letters of consent from the property owners 15. The applicant shall cause no easements to be granted, or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) AND PARCEL MANS) 16. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad, or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified, or licensed to practice their respective professions in the State of California. r 000001 P:\cc coa tt 29136 Resolution 99- Tentative Tract Map 29136 May 18, 1999 17. Improvement plans shall be prepared by, or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 18. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City Resolution, the applicant may acquire standard plan and/or detail sheets from the City. 19. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad, or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 20. Depending on the timing of development of the parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to reimburse the City or others for the cost of the improvements, to secure the cost of the improvements for future construction by others, or a combination of these methods. 21, The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map, or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, La Quinta Municipal Code. P:\cc coa tt 29136 0. Resolution 99- Tentative Tract Map 29136 May 18, 1999 Improvements to be made, or agreed to shall include removal of any existing structures, or obstructions which are not part of the proposed improvements. 22. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City Resolution or Ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 23. If improvements are phased with multiple final maps, or other administrative approvals (e.g., a Site Development Permit), off -site improvements and perimeter improvements shall be constructed as outlined in the "Street and Traffic Improvements" and "Landscaping and Wall" sections of these Conditions of Approval. 24. If the applicant fails to construct improvements, or satisfy obligations in a timely manner, or as specified in an approved phasing plan, or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 25. The applicant's obligations for portions of the required improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. GRADING 26. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is located within, or immediately adjacent to a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project flood and building pads are compacted to 95% Proctor Density. Prior to issuance of building permits for lots which are so located, the applicant shall receive Conditional Letters of Map Revision based on Fill (CLOMR/F) from FEMA. Prior to final acceptance by the City of subdivision improvements, the applicant shall have received final LOMR/Fs for all such lots. P:\cc coa tt 29136 000011 Resolution 99- Tentative Tract Map 29136 May 18, 1999 27. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 28. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 29. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract, or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 30. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 31. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 32. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by a civil engineer, or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: s 33. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. P:\cc coa tt 29136 0 0 0 01 Resolution 99- Tentative Tract Map 29136 May 18, 1999 34. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 35. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 36. Storm drainage historically received from adjoining property shall be retained on site, or passed through to the overflow outlet. 37. Retention capacity shall be based on site -specific percolation data which shall be submitted for checking with drainage plans. The design percolation rate shall not exceed two inches per hour. 38. Nuisance water shall be retained on site and disposed of in a manner approved by the City Engineer. UTILITIES 39. The applicant shall obtain the approval of the City Engineer for the location of all above -ground utility structures, located offsite, or within perimeter setbacks, to ensure optimum placement for aesthetic as well as practical purposes. These structures include, but are not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands. 40. Existing and proposed electric, telephone and cable utilities within, or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 41. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 42. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which has not been subdivided in accordance with this tentative map 60 days after the program is in effect shall be subject to the program as determined by the City. 000013 P:\cc coa tt 29136 Resolution 99- Tentative Tract Map 29136 May 18, 1999 43. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1. Madison Street, Monroe Street & Airport Boulevard - Construct 55-foot half of a 110-foot improvement plus raised landscape median and six-foot meandering sidewalk. The improvements shall be phased as follows: (a) Construct the east side of Madison Street and the west half of Airport Boulevard prior to the opening of any permanent access drive in the western half of the specific plan area, or when directed by the City, whichever comes first. (b) Construct the east half of Airport Boulevard and the west side of Monroe Street prior to the opening of any permanent access drive in the eastern half of the specific plan area, or when directed by the City, whichever comes first. (c) The subdivider may seek City Council approval to defer construction of all, or a portion of the off -site street improvements until the improvements are warranted. B. TRAFFIC SIGNALS 1. Airport Boulevard/Madison Street - 25% fair -share responsibility 2. Airport Boulevard/Monroe Street - 25% fair -share responsibility 3. Airport Boulevard/Entry Drive - 100% responsibility 4. Madison Street/Entry Drive - 100% responsibility unless cost is shared with development across the street. C. PRIVATE STREETS AND CULS DE SAC 1. Residential: 36-foot travel width. Width may be reduced to 32 feet with parking restricted to one side and 28 feet with on -street parking prohibited if there is adequate off-street parking for residents and visitors and the applicant provides for perpetual enforcement of the restrictions by the homeowners association. P:\cc coa tt 29136 �'� �} 000014 Resolution 99- Tentative Tract Map 29136 May 18, 1999 2. Entry streets (divided) - 20-foot width between curb faces or flow lines for each section. 3. Cul-de-sac curb radius: 45 feet Main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 44. General access points and turning movements of traffic are limited to the following: A. Madison Street - Main entry drive centered approximately 1,350 feet north of the centerline of Airport Boulevard. B. Airport Boulevard - Main entry drive centered approximately 2,150 feet east of the centerline of Madison Street. C. Monroe Street - Main entry drive centered approximately 950 feet north of the south line of Lot B (centerline of Airport Boulevard). D. Well Site Lots 18-20 - Driveways for utility authority access to the well sites (if approved in the well site development permitting process). 45. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 46. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 47. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 48. Street right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 49. Streets shall have vertical curbs, or other approved curb configurations which convey water without ponding and provide lateral containment of dust and P:\cc coa tt 29136 �00015 Resolution 99- Tentative Tract Map 29136 May 18, 1999 residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 50. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows, (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 51. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 52. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. LANDSCAPING AND PERIMETER WALL 53. The applicant shall provide landscaping in perimeter setbacks and common lots. 54. The applicant shall provide decorative walls around the tentative map perimeter. 55. Walls and perimeter landscaping shall be constructed with adjacent tracts or as directed by the City, whichever comes first. 56. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. S .'LL- 000016 P:\cc coa tt 29136 Resolution 99- Tentative Tract Map 29136 May 18, 1999 The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 57. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 58. The applicant shall provide public transit improvements as required by Sunline Transit and/or the City. QUALITY ASSURANCE 59. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 60. The applicant shall employ, or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 61. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program, but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after tributary -area improvements are complete and soils have been permanently stabilized. 62. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD, or raster -image files previously submitted to the City to reflect as -constructed conditions. 000017 P:\cc coa tt 29136 Resolution 99- Tentative Tract Map 29136 May 18, 1999 MAINTENANCE 63. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless and until expressly released from said responsibility by the City. This shall include formation of a homeowners' association or other arrangement acceptable to the City for maintenance of retention basins, common areas and perimeter walls and landscaping. FEES AND DEPOSITS 64. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. If this subdivision falls within an existing assessment district or in an area that may be subject to an assessment district, add the following condition: 65. Prior to approval of a final map or completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of the reapportionment. 000018 P:\cc coa tt 29136 ATTACHMENT #3 Planning Commission Minutes April 27, 1999 22. hairman Tyler stated he had a problem with Exhibit "B", but his main c cern is that if you stand on top of the berm and look south or southwest wi\he iew of the fairway and mountains, the developer stated they are down in and plans a retaining wall that is a travesity. 23. Commis si er Abels stated that due to the concerns raised he would like to move to con ' ue this item. 24. Commissioner Bu r stated that the project proposed for the south side is not in question. Staff sta the street proposed is 28 feet With 20 foot front yard. driveway setbacks. 25. Commissioner Abels stated too felt there should be less units proposed. 26. Commissioner Butler asked if th ommission was asking the applicant to redesign both sides of the fairway. cussion;followed as to the open space. City Attorney Dawn Honeywell clari 1 that the_specific plan has not been built out and they are allowed'the.,numbe ofuftits irequested. However, as the applicant has opened the spee fic��plan t revisions the Commission has the opportunity to make any modifications th - deem necessary. 27. Chairman Tyler asked if the applicant would like tolave a continuance. Mr. Armstrong stated he would withdraw the request an edesign the houses. 28. There being no further discussion, it was moved a seconded by Commssio 001, Amendment #5, to May'25,` 1999. Chairman Tyler recessed the meeting at 9:13 p.m. and reconvened at 9:18 p.m. D. Tentative Tract 29136; a request of KSL Land Corporation for approval to subdivide 286.6+ acres into lots for future residential golf, course, private streets, and related miscellaneous uses. 1. Chairman Tyler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Tyler asked if the letter from Coachella Valley Unified School District should be of any concern. City Attorney Dawn Honeywell stated it was their standard letter requesting additional funds. 000021 C:\My Documents\WPDOCS\PC4-27-99.wpd 9 Planning Commission Minutes April 27, 1999 3. There being no further question, Chairman Tyler asked if the applicant would like to address the Commission. Mr. Chris Bergh, MDS Consulting, representing the applicant, stated they concurred with staff recommendation and the conditions. 4. Chairman Tyler stated there were three prospective well sites and one was right in the middle of the residential area and asked if they; would have to keep it there. Mr. Berg stated it was due to an existing private well site that will be retained. 5. Chairman Tyler asked if anyone else would like to speak on this item. There being no further public comment, the public 'participation portion of the hearing was closed and opened to Commission discussion. 6. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning; Commission Resolution 99- 030 recommending to the City Council approval of Tentative Tract 29136, subject to the Findings and Conditions of Approval as submitted. ROLL CALL: AYES: Commissioners Abels, Butler, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: None. ABSTAIN: None. VII. EMS: A. tinued - Site Development Permit ` 99-648; a request of Century -Crowell Com nities for approval of three new prototype residences and landscaping plans located s th of Desert Stream Drive on the west side of Dune Palms Road in Tract 27519 (Alin el Rey). 1. Chairman lerasked for the staff report. Principal Planner Stan Sawa presented the i ormation contained in the staff report, a copy of which is on file in the, Comm ity Development Department. 2. Chairman Tyler askef there were any questions of staff. Commissioner Kirk asked about Condi n # 11, what does staff want with Plan 2. Staff stated they were looking for new dimension to the rear elevation by asking the applicant to include a fro\the le to stagger the roof line. -3. There being no further queaff, Chairman Tyler asked if the applicant would like to addmmission. Mr. Kent Armstrong, representing Century-Croweities, stated they concurred with staff s recommendation. 0000.2� C:AMy Documents\WPDOCS\PC4-27-99.wpd 10 T-RT 4 stP Q" COUNCIL/RDA MEETING DATE: May 18, 1999 ITEM TITLE: Public Hearing on Environmental Assessment 99-378 to consider a Mitigated Negative Declaration of Environmental Impact for Jefferson Street Improvements from Avenue 54 to Indio Boulevard; and 2) Approve Amendment No. 2 to CVAG Reimbursement Agreement and Memorandum of Understanding for Final Design and Construction of Jefferson Street from Avenue 54 to State Route 1 1 1 ; and 3) Approve Amendment No. 1 to Robert Bein, William Frost and Associates in the Amount of $665,178 to Prepare Plans Specifications and Engineer's Estimate; and 4) Approve PS&E and Authorize Staff to Advertise and Receive Bids. Applicants: City of La Quinta, City of Indio, County of Riverside and Coachella Valley Association of Governments. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: IT Adopt City Council Resolution certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 99-378; and Approve Amendment No. 2 in concept and authorize the City Manager to execute the amendment to the CVAG Reimbursement Agreement and Memorandum of Understanding (MOU) for Project Final Design and Construction of Jefferson Street from Avenue 54 to State Route 1 1 1 when it becomes available from CVAG to the City of La Quinta, City of Indio, and County of Riverside; and Approve Amendment No. 1 to Robert Bein, William Frost and Associates in the Amount of $665,178 to prepare Plans, Specifications and Engineer's Estimate (PS&E) for Project 99-05, Jefferson Street Improvements, Avenue 54 to State Route 1 1 1; and Approve PS&E and authorize staff to advertise and receive bids for Project 99-05, Jefferson Street Improvements, Avenue 54 to State Route 1 1 1 . T:\PW DEPT\COUNCIL\1 999\990518b—pd FISCAL IMPLICATIONS: FINAL ENGINEERING SERVICES - PHASE I Final Engineering $665,178.00 Administration $ 33,259.00 SUBTOTAL: $698,437.00 A copy of the Engineer's Professional Fee Estimating Sheet, dated April 27, 1999, is attached (Attachment 1). CONSTRUCTION - PHASE I Agency/Limits COSt City of La Quinta Avenue 54 - Avenue 48 $3,665,000.00 Avenue 52 - Avenue 50 $2,712,000.00 Avenue 50 - Avenue 48 $1,459,000.00 Avenue 48 - SR 1 1 1 $ 528,000.00 City of La Quinta Total: $8,364,000.00 City of Indio Avenue 50 - Avenue 48 $1 ,645,000.00 Avenue 48 - SR 1 1 1 $2,730,000.00 City of Indio Total: $4,375,000.00 Subtotal Phase I Construction: $12,739,000.00* Administration: $ 636,950.00 Construction Engineering: $ 987,273.00 Subtotal: $14,363,223.00 *Includes right-of-way and 20% contingency. . 2. Engineering Construction: TOTAL: $698,437.00 $14,363,223.00 $15,061,660.00 Funding Contribution by Agency CVAG (75%) City of La Quinta* City of Indio** TOTAL: $1 1,296,245.00 $ 2,472,146.17 $ 1,293,268.83 $15,061,660.00 * * Includes State Local Transportation Partnership (SLTPP) Cycle 9 Funding. 5 �. T:\PWDEPT\C0UNC1L\1 999\99051 8b.wpd 0 0 -1 The Cities of La Quinta and Indio have obtained State Local Transportation Partnership Program (SLTPP) Cycle 9 funding for these improvements. The City of La Quinta's maximum share of SLTPP funding is $1,299,992.57 for Jefferson Street between Avenue 48 and Avenue 54. The City of Indio's maximum share of SLTPP funding is $298,620.00 for the bridge improvements south of State Route 1 1 1 . It is important to note that the project must be awarded on or before June 30, 1999 in order qualify for SLTPP reimbursement. In addition, CVAG has provided (in accordance with the original MOU) funding up to a maximum of $600,000 toward the Project Study Report and Environmental Document. With the prior adoption of Amendment No. 1 to the CVAG MOU, the City is committed to pay 25% of the preliminary design costs for those segments within the City's jurisdiction. The City's proportionate share is estimated to be $90,000. Therefore, the City of La Quinta's total commitment through Phase I is $2,562,146. BACKGROUND AND OVERVIEW: Action Item - 1) Environmental Assessment 99-378 The proposed project site is located between Avenue 54 and Indio Boulevard, along Jefferson Street, within the corporate limits of the Cities of La Quinta and Indio, and a portion of unincorporated Riverside County, California. A number of land uses including residential, recreational, agricultural, commercial, and open space are located adjacent to the project. Jefferson Street crosses three water courses from Avenue 54 to Indio Boulevard, including bridges that span over the La Quinta Evacuation Channel and the Coachella Canal (All American Canal). Jefferson Street also crosses the Whitewater River via a low-water crossing between Westward Ho Drive and Highway 1 1 1 in the City of La Quinta. Project Request Jefferson Street Improvements proposes roadway improvements along Jefferson Street between Avenue 54 and Indio Boulevard, a distance of approximately 6.2 miles. The widening of this segment will increase the roadways's capacity as compared to existing conditions, in accordance with the General Plans for La Quinta, Indio and the County of Riverside. Overall improvements include, but are not limited to, the addition of up to two through travel lanes in each direction (to provide a maximum six -lane facility) and the construction of raised landscaped medians. Roadway widening will require right-of-way acquisition ranging from zero to 45 feet on either side of the road, generally to occur equally on both sides. Right-of-way acquisition will likely occur in several phases, although the improved roadway may be striped for only four lanes initially. Key project components include the construction of a multiple -arch structure at the existing low-water crossing of the Whitewater River to reduce public safety hazards, and the widening of the existing bridges over the La Quinta Evacuation Channel and the Coachella Canal (All American Canal). J 3 01' , T:\PWDEPT\C0UNC1L\1 999\99051 8b.wpd Public Notice The City of La Quinta, together with the City of Indio and County of Riverside, have held numerous meetings regarding this project. These have included regular Project Team meetings with stakeholder agencies, informal meetings and discussions with potentially affected property owners, two duly noticed public meetings, and this City Council public hearing. For the two public meetings and the City Council public hearing, all property owners within 500 feet of the site were mailed a copy of the meeting notice. Public Agency Review All written comments received are on file with the City of La Quinta. All applicable agency comments received have been made part of the Conditions of Approval for this case. Written responses to comments are provided as Attachment 1 to this staff report. STATEMENT OF THE ISSUE: Issue 1 - Traffic Construction of the proposed roadway improvements may potentially impact the local or regional arterial networks due to temporary lane closures. However, the following measures will be taken to reduce construction related impacts to less than significant levels: • advanced notices will be sent to affected cities and local services (i.e. police and fire) regarding lane closures • construction routing plans will be implemented • appropriate staging areas for construction vehicles will be designated as well as specific work hours Long-term traffic conditions will improve with the project due to improved levels of service. Certain areas may have reduced accessibility due to median closures; however, this is not considered significant. Residential units between Westward Ho Drive and Fiesta Drive will receive access improvements (turn -around aprons on driveways) to reduce existing safety hazards and reduce project -related effects to less than significant levels. Issue 2 - Air Quality Air quality during the implementation of the proposed improvements will be affected by the generation of fugitive dust associated with additional grading and construction vehicle emissions. The daily emission of fine particulate matter (PM 10) during construction activities was calculated to be 41.2 Ibs/day without mitigation, which is below the threshold of significance for PM 10. In addition, with the implementation of mitigation measures, net construction emission of PM 10 would be reduced to under 20 Ibs/day. The generation of fugitive dust will constitute only a temporary nuisance rather than a serious, long-term health threat and will be significantly reduced through the use of appropriate control measures. Therefore it is not considered significant. Construction of the project will reduce congestion -related idle emissions, and thus, improve long-term operational emissions. a J fJ Issue 3 - Noise Noise will be generated during construction of the proposed improvements. However, this noise represents a short-term impact on ambient noise levels, and will be minimized through compliance with applicable noise regulations. Long-term noise levels will increase on Jefferson Street, adversely affecting residential units, particularly for the area between Westward Ho Drive and Fiesta Drive. Although the majority of the projected noise increase would occur without the project (6.3 dBA CNEL of the 8.4 dBA CNEL increase over existing conditions), residential units in this area will receive appropriate interior and exterior noise mitigation to reduce noise impacts to less than significant levels. Issue 4 - Cultural Resources The proposed improvements would be adjacent to several homes that are 45 years or older, although none of these homes will be directly impacted by the project. The project directly affects the Shields Date Palm Grove and the All American Canal. Three date palms would need to be relocated within the Grove. Since they were added after the original Grove was established, this is not considered significant. The bridge over the All American Canal is potentially eligible for listing in the National Register, but has been irreparably modified. Only the bridge abutments exist from the original bridge over the All American Canal. Therefore, the bridge has no historic resource value. CONCLUSION: The Jefferson Street Improvements project would result in the following short-term and long-term adverse impacts: temporary erosion during grading; typical water quality impacts from street runoff; construction -related air emissions, noise and traffic congestion; loss of native dune area within the Coachella Valley fringe -toed lizard Habitat Conservation Plan area; streambed alteration within the Whitewater River channel and La Quinta Evacuation Canal; increased noise levels due to increased traffic capacity; loss of landscaping, including approximately three palm trees and existing right-of-way on adjacent parcels; and potential disturbance of presently unidentified cultural resources. All of the above impacts can be mitigated to less than significant levels. It should also be noted that the project was included in CVATS (the Coachella Valley Area Transportation Study), the City of La Quinta General Plan EIR, the City of Indio General Plan EIR, and the County of Riverside's Western Coachella Valley Plan (WCVP). Implementation of the proposed project will result in a positive long-term impact due to the improvement of traffic flow capacity along this segment of Jefferson Street (from Level of Service F + without the project to Level of Service C/D throughout a majority of Jefferson Street with the project). Therefore, with the improved levels of service and associated reduction of idling, pollutant emissions will decrease. In addition, with improvements in place, public services will be enhanced by improved police and fire response times. 005 T:\PW DEPT\COUNCIL\1 999\990518b.wpd Action Item 2) CVAG Reimbursement Agreement & MOU - Amendment No 2 During the City Council meeting of March 18, 1997, the City Council approved the original Reimbursement Agreement and MOU. The MOU identifies the City of La Quinta as the lead agency and the City of Indio and County of Riverside as the cooperating agencies. CVAG will place $600,000 for preliminary engineering into a trust account that will be disbursed solely at the discretion of the City of La Quinta. The City of La Quinta will direct the consultant and provide details of all invoices to CVAG on a monthly basis in order to ensure adherence to the contract and provisions of the MOU. Any amendments to the contract must be approved by the City of La Quinta, City of Indio, CVAG, and the County of Riverside prior to implementation. On April 29, 1997, the CVAG Executive Staff approved the original Reimbursement Agreement and MOU between the City of La Quinta, City of Indio, County of Riverside, and CVAG. In an attempt to accelerate the construction of Measure A identified projects, the CVAG Executive Committee adopted a policy on December 7, 1998 to fund the named Measure A projects as follows: 50% from CVAG TUMF/Measure A resources 25% from CVAG Controlled STIP or STP resources 25% continues to be provided by affected jurisdictions Amendment No. 1 was approved by the City Council during the City Council meeting of March 16, 1999. Amendment No. 1 provides the 75 %/25 % split between CVAG and the affected jurisdictions of the City of La Quinta, City of Indio, and County of Riverside. The City of La Quinta is presently the lead agency on this project and has contracted with RBF to complete the design. As part of RBF's contract, they are to complete the design and property acquisitions in accordance with SB 45 and all other provisions provided for federal funding. This amendment was approved by the CVAG Executive Committee on February 22, 1999. On April 28, 1999, the City of La Quinta formally requested that CVAG issue Amendment Number Two to the City of La Quinta - City of Indio - County of Riverside - CVAG Reimbursement Agreement. Amendment No. 2 addresses reimbursement for final engineering ($665,178), City administration costs ($33,259) and includes reimbursement for estimated construction costs for Phase I Jefferson Street improvements Avenue 54 to State Route 111 ($11,296,245 for CVAG's share, 75%). In subsequent communications, CVAG staff have indicated this item will be considered for approval by the Executive Committee during the meeting of May 14, 1999. Therefore, at the time of the preparation of this report the actual Amendment is unavailable for incorporation into this report. In order to expedite this project, City of La Quinta staff is recommending that the City council approve Amendment No. 2 in concept, and authorize the City Manager to execute the Amendment once it becomes available from CVAG. 0 0 G T:\PWDEPT\COUNCIL\ 1999\990518b.wpd Action Item 3) AR,nrove Amendment No 1 to RBF & Associates On September 16, 1997, the City Council approved a contract for professional services with RBF for preliminary engineering in the amount of $472,510. The original estimate for the preliminary and final design was $600,000. The actual proposal for the preliminary and final design exceeded $1,200,000. Due to the availability of funding, it was decided that Phase I, Preliminary Engineering Services, be awarded. The Preliminary Engineering Service will provide Environmental Documentation and Reports, researching alternative financing mechanisms, establish preliminary right-of- way requirements, coordination and notification of utility companies, a hydrology and hydraulics report, geotechnical report, traffic engineering analysis, preliminary alignment plan, White Water River low water crossing, bridge structure study, preliminary landscape concept, preliminary cost estimates, preliminary engineering report, project coordination meetings and presentations, and agency reviews. During the preliminary phase of this project, CVAG and City staff will attempt to identify additional funding to complete the final design. Under this contract, RBF will be provided the opportunity to negotiate Phase II, which is the final design. The next phase (Phase II) of the project is preparation of construction bid documents, plans, specifications and Engineer's estimate for Phase I construction at this time. In order to maintain the project critical time line (contract award by June 30, 1999), CVAG has previously given RBF verbal authorization to proceed with this work. Staff is recommending approval of amendment No. 1 in an amount not -to -exceed $665,178 (Attachment 2). Action Item 4) AR,orove Plans, Specifications and Engineer's Estimate Plans and specifications for Phase I construction are now complete and available for review in the Public Works Department. A tentative project schedule is as follows: City Council Approves Environmental Document City Council Approves PS&E/Authorize Bidding Bidding Period Bid Opening Bid Award Right of Way Acquisition/Utility Clearances Notice to Proceed Construction Period (300-330 calendar days) May 18, 1999 May 18, 1999 May 19, 1999 - June 11, 1999 June 11, 1999 June 15, 1999 May through September 1999 September/October 1999 Approval of the plans and specifications would provide the City with design immunity under Government Code section 830.6. -5 3 4 T:\PWDEPT\COUNCIL\ 1999\990518b.wpd 007 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt City Council Resolution certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 99-378; and, approve Amendment No. 2 in concept and authorize the City Manager to execute the amendment to the CVAG Reimbursement Agreement and Memorandum of Understanding (MOU) for Project Final Design and Construction of Jefferson Street from Avenue 54 to State Route 1 1 1 when it becomes available from CVAG to the City of La Quinta, City of Indio, and County of Riverside; and, approve Amendment No. 1 to Robert Bein, William Frost and Associates in the Amount of $665,178 to prepare Plans, Specifications and Engineer's Estimate (PS&E) for Project 99-05, Jefferson Street Improvements, Avenue 54 to State Route 1 1 1; and, approve PS&E and authorize staff to advertise and receive bids for Project 99-05, Jefferson Street Improvements, Avenue 54 to State Route 111; or 2. Do not approve staff's recommendation; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vog ' ublic Works ctor/City Engineer Approved for Submission by: Thomas P. Genovese City Manager Attachments: 1 . Written Response to Comments 2. Amendment No. 1 008 T APW DEPT\COUNCIL\ 1 999\990518b. wpd RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 99- 378. ENVIRONMENTAL ASSESSMENT 99-378 APPLICANTS: CITY OF LA QUINTA, CITY OF INDIO, COUNTY OF RIVERSIDE WHEREAS, the City Council of the City of La Quinta, California, did on the 1 8tn of May, 1999, hold a duly noticed Public Hearing to consider Environmental Assessment 99-378 prepared for Jefferson Street Improvements, located between Avenue 54 and Indio Boulevard, within the corporate limits of the Cities of La Quinta and Indio, and a portion of unincorporated Riverside County, California; and WHEREAS, the City of La Quinta did, on the 13"' and 14t`' of April, 1999 held duly -noticed Public Meetings to consider Environmental Assessment 99-378 for Jefferson Street Improvements, located between Avenue 54 and Indio Boulevard, within the corporate limits of the Cities of La Quinta and Indio, and a portion of unincorporated Riverside County, California; and WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 99-378) and has determined that although the proposed street improvements could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and included in the Conditions of Approval for the Capital Improvement Project, and a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Environmental Assessment: 1. The proposed Jefferson Street Improvements will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory, with incorporation of recommended mitigation measures. T:\PWDEPT\C0UNC1L\1999\99051 8 bres. wpd Resolution No. 99- Environmental Assessment 99-375 Adopted: May 18,1999 Page 2 2. The proposed Jefferson Street Improvements do not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no unavoidable significant effects on environmental factors have been identified by the Environmental Assessment. 3. The proposed Jefferson Street Improvements will have less than significant impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity. 4. The proposed Jefferson Street Improvements will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services, with incorporation of recommended mitigation measures. 5. The proposed Jefferson Street Improvements will not have an adverse effect upon nor be adversely affected by the Bermuda Dunes Aiport. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That there is no substantial evidence the project may cause a significant impact on the environment. 3. That it does hereby certify Environmental Assessment 99-378 for the reasons set forth in the Resolution and as stated in the Environmental Assessment Checklist and supporting materials on file in the Community Development Department. 4. That the negative declaration reflects the City's independent judgment. 5. That it does hereby approve the Jefferson Street Improvements Mitigation Monitoring Program, provided as Attachment "A" to this Resolution. 6. That the administrative record regarding this matter is located at City Hall, 78- 495 Calle Tampico, La Quinta, California, 92253; the custodian of the record is the office of the City Clerk. -3A.,., T:\PWDEPT\COUNCIL\1999\99051 Sbres.wpd Resolution No. 99- Environmental Assessment 99-378 Adopted: May 18,1999 Page 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18`h day of May, 1999, by the following vote, to wit: NOES: ABSENT: ABSTAIN: John J. Pena, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California T:\P W DEPT\COUNCIL\1999\990518bres.wpd ATTACHMENT 'A' L L U Q U O O L CQ O C Cl � CD Q a) U to C E W C U m O C J W o m E 1 L O n 0`a)Uom `o�•D •L (n cu • • 6) a) cm 5 a) N C a) a) a) — O O •= C L a) .L. to C_ a) •E 0) � u `) a)Cc -0 -O to ^_^ O . 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E az v o C%j %/- f ATTACHMENT 1 RESPONSES TO COMMENTS List of Commenting Parties (responses follow the comment letters) State Clearinghouse Transmittal (April 12, 1999) 1 . Department of Transportation (March 12, 1999) 2. The Gas Company (March 15, 1999) 3. Department of Transportation (March 15, 1999) 4. Bermuda Dunes Community Council (March 25, 1999) 5. City of Palm Springs (March 29, 1999) 6. Sue F. Steding (April 4, 1999) 7. Ewing and Geraldine Robertson (April 6, 1999) 8. Coachella Valley Water District (April 7, 1999) 9. Department of Fish and Game (April 7, 1999) 10. U.S. Fish and Wildlife Service (April 8, 1999) 1 1 . Department of Conservation (April 9, 1999) 12. Department of Transportation (April 13, 1999) 13. JPH Enterprises (April 20, 1999) \J 4 J T:\PWDEPT\PROJECTS\98 Pri cts\J effSt(54-Ind Blvd)\Council\enviro respns 1 . Department of Transportation (March 12, 1999) This comment raises no environmental issues and requires no response. 2. The Gas Company (March 15, 1999) This comment raises no environmental issues and requires no response. 3. Department of Transportation (March 15, 1999) The requested improvement plans for the Jefferson Street/Highway 111 intersection were forwarded to Caltrans District 8. 4. Bermuda Dunes Community Council (March 25, 1999) This comment indicates project support and raises no environmental issues. No response is required. 5. City of Palm Springs (March 29, 1999) This comment letter primarily questions the need for the project, and does not present specific comments on EA 99-378. The Jefferson Street Traffic Analysis (Appendix 8.1 of EA 99-378) provides detailed discussion for the project need. These comments will be considered by the City during project deliberations. The request to include drought tolerant landscaping has been reflected in the project conditions, as is stated on page 20 of the EA. 6. Sue F. Ste "in (April 4, 1999) This comment letter raises several concerns for the project segment between Westward Ho Drive and Fiesta Drive, including: Driveway access: The project provides for improved access by adding new turn -around aprons on residential driveways fronting onto Jefferson Street, and by adding an additional through lane in each direction to minimize conflicts. This is an existing hazard that will be improved by the project. Parking: The existing "parking" is actually within existing road right-of-way. Whitewater River Crossing: The only "development" in the wash will be a low- water crossing, which will improve the safety at this location. Environmental Document: EA 99-378 is the completed environmental document that supports the City's proposed adoption of the Mitigated Negative Declaration. The City Council will consider this comment letter during project deliberations. 7. Ewing and Geraldine Robertson (April 6, 1999) 1+� Ulu+ T:\PWDEPT\PROJECTS\98Pricts\JeffSt(54-Ind Blvd)\Council\enviro respns This comment letter requests a reduced speed in the Westward Ho Drive to Fiesta Drive segment, which will be considered by the City Council during project deliberations. 8. Coachella Valley Water District (April 7, 1999) This comment letter identifies various minor requested corrections, which are hereby incorporated into EA 99-378: Page 34 - Add U.S. Bureau of Reclamation to the list of approvals required. Pages 35-37 - Add "domestic water lines" when describing existing utilities. Page 59, item "e" - The last sentence of the first paragraph is hereby revised as follows: "The Magnesia Springs Canyon is only one of the many canyons which are tributary to the Whitewater River Storm water Channel. The three major tributaries to this channel are the Whitewater River, San Gorgonio River and Indian Canyon." District comments regarding the required design criteria will be reflected in project design plans, as appropriate. 9. Department of Fish and Game (April 7, 1999) This comment letter raises the following issues, in summary: Focused Surveys for Additional Sensitive Ste: The affected area is adjacent to existing Jefferson Street, is mostly planned for future development, and much of the area is in a disturbed or fragmented condition, as noted in EA 99-378. As noted below, the City has agreed to pay HCP fees for the affected native dune area, which will also serve to create habitat for other sensitive desert species. The Coachella Valley milk -vetch is the only other listed species that could occur in the project area (this species was not listed at the time that the Biological Resources Assessment was completed). A focused survey for the milk -vetch will be conducted prior to grading in native dune areas, and the City will implement appropriate consultation and mitigation with the U.S. Fish and Wildlife Service. Time Period of Biological Resources Survey: The Biological Resources Assessment was conducted based on a field survey and review of other studies in the area, as well as review of species inventories maintained by regulatory agencies. As noted above, the only other listed species in the project area is the Coachella Valley milk -vetch. _ HCP Fee Area: As noted on page V-9, item `rc" of the "Coachella Valley Fringe -Toed Lizard Habitat Conservation Plan", public works are excluded from payment of HCP fees, which has been factored into the HCP. However, the City of La Quinta has agreed to pay the HCP fee for total native dune area affected by this project, which is estimated at 23 acres (EA 99-378 is hereby 0 T:\PWDEPT\PROJECTS\98Prjcts\JeffSt(54-Ind Blvd)\Council\enviro respns revised to reflect the estimated 23 acres of native dune habitat, as stated in Section 5.2.7). CDFG Notification of Incidental Take: This will be added as a project condition, and Section 5.2.7 is hereby amended to indicate this notification requirement). Regulatory Agency Permit Process/Meeting: The Jurisdictional Wetland Delineation contained in Appendix 8.2 to EA 99-378 indicated an estimated 2.66 acres of jurisdictional area affected by the project, mostly for Whitewater River Channel. Appropriate agency consultation will be implemented with the resource agencies. 10. U.S. Fish and Wildlife Service (April 8, 1999) This comment letter raises the following issues, in summary: HCP Fee Area: See Response No. 9, above. Although public works projects are exempt, the City proposes to pay mitigation fee for the native dune area displaced by the project. Coachella Valley milk -vetch: See Response No. 9, above. 1 1 . Department of Conservation (April 9, 1999) The requested information regarding area affected by Williamson Act contracts has been forwarded to the Department. 12. Department of Transportation (April 13, 1 999) This letter identifies specific comments for the Highway 1 1 1 intersection with Jefferson Street, which will be reflected in the project conditions, as appropriate. 13. JPH Enterprises (April 20, 1999) This letter indicates concern over right-of-way acquisition, and requests notification for future actions. JPH Enterprises received a copy of the City Council hearing notice. Ult= T:\PWDEPT\PROJECTS\96Prjcts\JeffSt(54-Ind Blvd)\Council\enviro respns ATTACHMENT 2 � oz U ri cF`y OF tN�v PROFESSIONAL SERVICES AGREEMENT: JEFFERSON STREET IMPROVEMENTS PHASE I, Avenue 54 to Highway 111 CONSULTANT: Robert Bein, William Frost & Associates 74-410 Highway 111 Palm Desert, CA 92260-4114 CONTRACT AMENDMENT NO. 01 Sheet 1 of 9 PROJECT NO. 99-05 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF ADDITIONAL SERVICES: Prepare construction plans, specifications and estimates and all support services per the attached consultants scope of services (8 pages). Previous Contract Amt. Through Change Order No. -0- $ 472,510 Add this Change Order $ 665,178 Revised Contract Total $ 1,137,688 By reason of this contract change order the time of completion is adjusted as follows: -0- days added/deleted to contract time. The revised contract completion date shall be: 01 /01 /00 Submitted By: Approved By: We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: Title: Consultant: Date: 03J T:\PWDEPT\PROJECTS\98Prjcts\JeffStl54-IndBlvdj\rbf PSA CAmdl.wpd 0 1 a1 ROBERT BEIN, WILLIAM FROST & ASSOCIATES PROFESSIONAL ENGINEERS, PLANNERS & SURVEYORS IMLEM January 18, 1999 JAN 19 1999 JN 20-301477 (Addendum No. 1) Mr. John Freeland Senior Engineer CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92260 PUBLIC ORKS Subject: Proposal for Final Design Engineering Services Jefferson Street from Avenue 54 to Highway 111 Dear John: In accordance with our discussions on January 8, 1999, it is our understanding that design of improvements for Jefferson Street will be completed in two (2) phases - Avenue 54 to Highway I I I and Highway 111 to Indio Boulevard. Robert Bein, William Frost and Associates (RBF) Team is pleased to submit our proposal to provide engineering design services for Jefferson Street from Avenue 54 to Highway 111. Continuing with us on this important Project, are Mainiero, Smith & Associates, Agra Earth and Environmental Engineering, and Overland Resources to assist with the survey, utilities, geotechnical and right of way acquisition aspects of the Project. Ourston and Doctors has joined our team to assist with the roundabout alternative. We understand the commitment to the public within Measure "A" to deliver the Jefferson Street Project. Our Project Team looks forward to completing this project by May 1, 1999. We are ready to commence work immediately upon your authorization. Please contact me or Bob Ross directly at (760) 346-7481, to discuss any aspect of this proposal. 4S. 1 , ichael J Bruz, P.E. Prof anager H:\GRP3\PDATA\301477\0FF10E\WP\PS&E• 1. LTR �'o q" Robert G. Ross, P.E. Project Engineer PC: Bob Kallenbaugh Jim McDonald .) J ` ' Accounting (2) Professional Service Since 1944 74-410 HIGHWAY 111 • PALM DESERT, CALIFORNIA 92260-4114 • 760.346.7481 • FAX 760.346.8315 OFFICES LOCATED THROUGHOUT CALIFORNIA, ARIZONA AND NEVADA • WEB SITE: www.rbf.com 018 1. Scope of Engineering Services As discussed with the City of La Quinta on January 8, 1999, the following Scope of Engineering Services is based on designing improvements for Jefferson Street from Avenue 54 to Highway 111 only. All plans will be prepared at 1" = 40' scale unless noted otherwise. PHASE .1.: FINAL DESIGN ENGINEERING SERVICES Task I -I Supplemental Field Survey RBF will perform a field survey to supplement the aerial topography. It is anticipated that cross - sections (full roadway width) at fifty (50) foot intervals will be completed for approximately 14,000 linear feet. It is also anticipated that cross -sections will not be required adjacent to the Citrus Club or the recreational vehicle park (north of Avenue 48) because ultimate improvements already exist in those areas. Task I-2 Roadway Grading and Improvement Plans RBF will prepare roadway grading and improvement plans showing alignment, grade and cross section of the proposed roadway improvements and submit to the Project Development Team for review and comment. This task includes: • Developing the final horizontal and vertical alignment for the proposed roadway based on the approved alignment layout and Agency comments. • Preparing a project title sheet consisting of the appropriate Agency's standard title sheet along with pertinent notes and location maps. • Preparing typical cross sections for the roadway at intervals that adequately represent changes in roadway cross section. The typical sections will identify existing and proposed improvements. • Preparing details showing miscellaneous roadway and grading details as necessary to supplement the grading and improvement plans. • Preparing street plan and profile drawings for all roadway improvements, removals, and grading based on the approved geometric alignment at the Avenue 54/Jefferson Street intersection to the end of improvements at the Highway I I I/Jefferson Street intersection. • Preparing roadway cross sections identifying existing and proposed ground at 50 foot intervals over the Project length for the purpose of earthwork calculations. • RBF will prepare final roadway plans in conformance with the approved preliminary alignment plans. • Conduct utility coordination meetings, as required, regarding adjustments and relocations. • Provide potholing of critical existing utilities within the Project limits. This task assumes that up to 25 potholes may be required. • Prior to Project bidding, transmit Notice to Relocate and approved Project plans to affected utility agencies to determine the magnitude of the relocation, schedules and further coordination requirements. 1. Scope of:Engineering Services Task I-3 Roundabout Alternative Ourston and Doctors will investigate the suitability of the Avenue 52/Jefferson Street intersection for construction of a roundabout. Assuming that the intersection is an appropriate location for and can accommodate a roundabout, this task includes the following: • Roundabout layouts, including the location of wheelchair ramps, median pedestrian refuge areas, curbs and striping as developed in the feasibility study (see below) • Capacity/LOS evaluation • Vertical alignment • Signing and striping, including design of special sign panels and location of all signs • Lighting • Visibility constraints/landscaping (including location of clear view areas to be preserved) • Final plans To accomplish the tasks identified above, a feasibility study in which the traffic performance of the roundabout will be evaluated using RODEC and/or ARCADY. Capacities, delays, and levels of service will be determined for both a.m. and p.m. peak hours. The designs, traffic analyses and recommendations will be presented in a study report. The study report will also discuss special safety issues, including bicycle and pedestrian safety. Task I-4 Sewer Relocation Plan Mainiero Smith and Associates will prepare a sewer relocation plan for the 18" force main owned by CVWD which crosses the Coachella Canal. This plan will be processed for approval with CVWD and the U.S. Bureau of Reclamation. Task I-5 Irrigation Pump Station Relocation Plans Mainiero Smith and Associates will prepare one (1) set of irrigation pump station plans and specifications for the existing station located at Avenue 49 and Jefferson Street. A meeting with CVWD and a Basis of Design Memorandum will be prepared prior to final design. A pump station similar in nature to the existing one will be designed for the 4,000 square -foot lot dedicated by Rincon Homes. It is assumed that the existing facility will not be salvaged. The plans will be submitted and processed for approval with CVWD and the U.S. Bureau of Reclamation. Task I-6 Irrigation Line Relocation Plans Mainiero Smith and Associates will prepare irrigation line relocation plans showing horizontal alignment and details necessary to replace the existing CVWD irrigation facilities. It is anticipated that plan and profiles drawings will be prepared for the irrigation lines. MSA will meet with CVWD prior to preparing the plans to establish specific design criteria and to resolve any design issues. This task also includes modifications to the Coachella Canal that will be necessary to construct the new bridges over the Canal. The existing pump will be removed and in accordance with our discussions with CVWD on January 13, 1999, will not be replaced. The existing sluice gate will be removed and replaced with a new turn -out gate at a location to be determined by CVWD. Details will be provided to repair the slope lining at the location where the sluice gate was removed. Task I-7 Final Bridge Plans RBF will prepare final bridge plans for the bridges in accordance with each City's requirements. The bridge over the La Quinta Evacuation Channel is in the City of Indio and the bridge over the Coachella Canal is in the City of La Quinta. The bridge over the Coachella Canal will be reconstructed as two (2) separate but identical structures. I-2 jv 1. Scope of Engineering Services Structural calculations will be prepared and signed by a licensed engineer. This will include analysis of the structure for current Caltrans/AASHTO design criteria. Preparation of structural calculations and bridge plans will be in accordance with the applicable Caltrans manuals and specifications. Preparation of special provisions for bridge construction based upon Caltrans Standard Specifications are included within this task. Should federal funding become available for either bridge, formal independent check calculations will be required. Independent check calculations are not included within this scope of work. Independent check calculations can be prepared, if required, for an additional fee (See task I-19). The Evacuation Channel Bridge includes modifications to the existing channel lining to accommodate the bridge widening. The All American Canal Bridges will require staged construction in order to maintain traffic during construction of the two (2) identical bridges. Staged construction of the bridges will be accommodated into the bridge design. Task I-8 Storm Drain Improvement Plan/Roadway Hydraulics and Hydrology As previously discussed, this project will only consider stormwater runoff developed within the roadway right of way. Offsite stormwater flows are anticipated to be handled by the appropriate property owners and therefore are not included as a part of this project. RBF will prepare design level hydrology analysis to determine proposed and ultimate design flows tributary to Jefferson Street to verify that the 25- year storm will not exceed curb height and the 100 year storm will not exceed right-of-way. Street hydraulic analysis will be performed to evaluate flooded width requirements. Plan and profile construction drawings based on Agency standards for storm drain and associated laterals. This storm runoff will be discharged into the La Quinta Evacuation Channel or other retention areas as appropriate. It is anticipated that storm drain plans will only be required in the vicinity of the Excavation Channel. Based on the preliminary design plans, it is anticipated that overside drains and other surface conveyance systems will be utilized throughout the remainder of the project area. Miscellaneous details will be included as necessary to supplement the improvement plans. A final hydrology/hydraulics report summarizing all pertinent design criteria and calculations will be submitted for review by the Agencies. A storm drain hydraulic analysis to determine the hydraulic grade line of the proposed storm drain improvements will also be completed as a part of this task. Task I-9 Traffic Signing and Striping Plans RBF will prepare traffic signing and striping plans for the proposed improvements and transitions to existing conditions. The plans will be prepared in accordance with Agency and Caltrans July, 1992 (Imperial Units) Standard Plans and Specifications. Task I-10 Traffic Control Plans Based on the preliminary plans, it is anticipated that four (4) construction phases will be required to construct Jefferson Street and the joins to intersecting streets while maintaining traffic. Stage 1 will consist of constructing the westerly side, Stage 2 will construct the easterly side, Stage 3 will consist JJ- I-3 0na I. Scope of Engineering Services of reconstruction of the existing roadway and Stage 4 will construct the median improvements. The stage construction and traffic control plans will conceptually identify: Task I-11 Task I-12 Task I-13 1. Existing Conditions 2. Proposed Roadway and Intersection Geometrics 3. Suggested Sequence of Construction by Phases 4. Traffic Detours 5. Street and Lane Closure Conditions 6. Minimum Traffic Control Devices around the Construction Area(s) 7. Construction Area Signs, i.e., "Construction Ahead", "Detour Ahead", "End Construction", and Project Funding Signs The design plans and specifications for the Project will identify minimum specifications for construction traffic control and requirements of the Contractor to submit detailed construction traffic control plans for the suggested stages or alternate stages developed by the Contractor. Detailed traffic control plans to be submitted by the Contractor will be required to be prepared by a registered civil and/or traffic engineer. Traffic Signal and Intersection Lighting Plans RBF will prepare traffic signal modification plans for the Jefferson Street intersections with Highway 111 and Avenue 48. RBF will also prepare traffic signal and intersection lighting plans for Jefferson Street at Avenue 50 and Avenue 52. The plans will be prepared in accordance with the requirements of the Agency and Caltrans standard and guidelines. Th traffic signal modification plan for Jefferson Street at Highway I I I will be prepared utilizing both metric and imperial units in order to obtain a Caltrans encroachment permit for the work. Intersection safety lighting plans will be prepared for all other intersections on Jefferson Street. Legal Descriptions, Right -of -Way Maps and Exhibits RBF will review the Title Reports provided by the Agency and prepare legal descriptions, temporary construction easements, right-of-way maps and exhibits depicting additional right-of-way and easements required for construction of the Project as determined in Phase I. Forty -two (42) separate parcels have been identified to be impacted by the proposed right-of-way required. The legals, maps and exhibits will be submitted to the Agency for review, processing, and recordation. Right of Way Acquisition Services Overland Resources will complete both right of way appraisal and acquisition services for this project. Based on a review of the existing data, thirty-three (33) part -take parcels have been identified. For clarification, part -take parcels are defined as those parcels having different owners, multiple parcel owners for purposes of negotiations are considered to be one parcel. In addition, one (1) parcel is owned by the La Quinta Redevelopment Agency and therefore is not included in this scope of services as no negotiations are anticipated. Anticipated services to complete the right of way appraisals include: • Prepare all required notification letters to property owners. • Study project site and personally inspect each property after giving each owner the opportunity to accompany the appraiser. • Conduct an appropriate highest and best use analysis. • Conduct market research and verify all sales used as support for valuation opinion. • Prepare a narrative valuation report consistent with the Uniform Standards of Professional Appraisal Practice and the Uniform Act. 1-4 .� .� r� I. Scope of Engineering Services Be available to meet with City staff one time to present the report and explain the conclusions reached in the report. Anticipated services to complete the right of way acquisitions include: • Obtain preliminary title infomnation from the Cities for planning, appraisal and notification purposes. • Secure Assessor's parcel drawings, maps and background data for the acquisitions. This supplemental information is necessary for use in preparing documents and in the appraisal process. • Review the appraisal reports for adequacy and compliance with applicable regulations. • 'Survey the project site and surrounding neighborhood to familiarize ourselves with the properties and issues that we are likely to encounter. • Prepare rights of entry, right of way agreements and deeds needed for the acquisitions. • Prepare written offers to purchase required properties and/or interests in properties. Each offer will contain a Statement of Just Compensation and a Summary of Just Compensation to comply with the law. Offers will be personally delivered to property owners as practicable. The written letter presents the City's official offer to each property owner. • Conduct negotiations with each property owner or representative or any other person or entity effecting the negotiation process. Negotiations will involve an interactive, face-to- face discussion with the property owner about his/her property, will explain the City's project, how the project impacts the property, will go over the appraisal process and how the value was concluded, and will answer any questions or concerns the owners may have. Supplemental negotiations may include answering any objection the owner still has and coordinating the questions with City staff and/or the project engineer. • Maintain a complete acquisition file of all correspondence, offers, and contact with each property owner and the City. • Provide City staff with written status reports as required and confer with City staff verbally as needed. • Prepare a transaction memorandum for each successfully negotiated parcel outlining any special terms agreed to and providing a recommendation for City staff or Council action. • Open escrows, if requested, with a local escrow company and coordinate with escrow officer as required. • Coordinate with City Attorney for condemnation action if any parcels cannot be acquired using good -faith negotiations. Task I-14 Permitting RBF will obtain the proper clearances and permits from the various district jurisdictions and regulatory agencies including environmental. It is anticipated that the following Agencies will be contacted regarding this Project: • Coachella Valley Water District (encroachment permit) • California Regional Water Quality Control Board • City of La Quinta • City of Indio • Caltrans (encroachment permit) • U. S. Bureau of Reclamation (pen -nit) • Section 7 Consultation with the U.S. Fish and Wildlife Service • Section 106 Consultation with the State office of Historic Preservation The work approach includes the following: Develop submittal package for the (1) the State Water Resources Control Board 401 Water Quality Certification or waiver thereof, (2) the Coachella Valley Water District I-5 I. Scope of Engineering Services 1 encroachment permit/agreement, (3) U. S. Bureau of Reclamation permit, and (4) Caltrans encroachment permit. The estimated limits of construction for this Project will exceed 40 acres of disturbed area which requires a stormwater NPDES permit based upon the current State guidelines. This proposal includes the preparation of the Notice of Intent (NOI) and Stormwater Pollution Prevention Plans (SWPPP). The NOI will be submitted by the City. Processing of the permits will include correspondence or telephone calls between the reviewing staff related to the permit or points of clarification. The item includes meetings with the reviewing staff of the resource agencies during the review process. Task I-15 Geotechnical Support Services Agra Earth and Environmental Engineering will review the Bridge Foundation Plan for each bridge to assure the final plans conform with the recommendations and requirements of the geotechnical report. The geotechnical consultant will also provide additional input and clarification of design parameters presented in the final geotechnical report. Task I-16 Specifications RBF will prepare construction specifications, using City "boilerplate" for the contract documents and general provisions which include technical specifications for construction of each item of work in the Project. The City will provide the boilerplate information on a computer disk compatible with WordPerfect 5. 1. The special provisions for this Project will be based upon the Standard Specifications for Public Works Construction "Green Book", Caltrans Standard Specifications 1992 Edition, the 1992 Edition of the Caltrans Standard Special Provisions or the July 1995 Caltrans Standard Specifications. Task I-17 Final Cost Estimate RBF will prepare final cost estimates which will be submitted with the improvement plans. Improvement quantities will be compiled using CADD measurements or mathematical computations from the various improvement plans. RBF will develop separate engineering cost estimates for each jurisdiction based on the amount of work required by each Agency. Task I-18 Project Coordination, Meetings and Presentations RBF will prepare bi-weekly status reports to update the lead Agency and the cooperative Agencies on the progress to -date, work to be accomplished in the next period, and potential problems of a technical nature or forecasted budget/schedule requirement. RBF will attend monthly Project Development Team (PDT) meetings to update the involved agencies on the status of the Project. The PDT meetings will include representatives from the City of Indio, City of La Quinta, Caltrans, Coachella Valley Association of Governments (CVAG), Coachella Valley Water District (CVWD) and other utility owners as appropriate. Task I-19 Independent Check Calculations (optional) Unchecked but designed and detailed plans, special provisions, quantities, and a construction cost estimate will be prepared for review by an independent RBF engineer, experienced in bridge design, but no involved in the original design. The independent checker will re -analyze the structure, verify member capacities, review the special provisions, and prepare independent quantity calculations. Issues raised by the checker will be discussed and resolved with the designer. The final design will reflect agreement between the designer and checker. J�,11 CM I-6 Jay a1-4 L:- c.� 0 x� TW�t 4 ZP Q" COUNCIL/RDA MEETING DATE: May 18,1999 ITEM TITLE: Public Hearing on Specific Plan 83-001 Amendment #5 and Site Development Permit 99-642 to Allow a Ten Foot Front Yard Setback Where 20 Feet is Required, and to Increase the Unit Count; and Approval of Development Plans for Three New Prototype Residential Plans Ranging in Size from 1,802 to 2,418 Square Feet South of 50' Avenue, West of Washington Street along Calle Norte, east of Avenida Las Verdes, and Southwest and Southeast of Avenida Las Verdes, within Duna La Quinta. Applicant: Century -Crowell Communities RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Continue the Public Hearing for Specific Plan 83-001 Amendment #5 and Site Development Permit 99-642 until June 15, 1999. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the April 27, 1999 Planning Commission meeting, these items were continued until May 25, 1999 in order to allow the applicant additional time to resolve design issues for this proposed amendment and Site Development Permit. FINDINGS AND ALTERNATIVES: Alternatives available to the Council include: 1. Continue the Public Hearing for Specific Plan 83-001 Amendment #5 and Site Development Permit 99-642 until June 15, 1999 in order to allow the Planning Commission to reach recommendations for these items; or 2. Provide staff with alternative direction. P:\LESLIE\ccrptSP83-001#5andSDP99-642Duna.wpd Respectfully submitted. Jerry H rman, Co munity Development Director Approved for submission by: Thomas P. Genovese, City Manager P:\LESLIE\ccrptSP83-001#5andSDP99-642Duna.wpd 2