2009 08 04 CC6T# 4 4v adj&
City Council agendas are
available on the City's web page
@ www.la-quinta.org
CITY COUNCIL
AGENDA
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
TUESDAY, AUGUST 4, 2009
3:30 P.M. Closed Session / 4:00 P.M. Open Session
Beginning Resolution No. 2009-065
Ordinance No. 473
CALL TO ORDER
Roll Call:
Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph
PUBLIC COMMENT
At this time, members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CLOSED SESSION
NOTE: Time permitting the City Council may conduct Closed Session discussions during
the dinner recess. In addition, persons identified as negotiating parties are not invited into
the Closed Session meeting when acquisition of real property is considered.
1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION —
INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c) (ONE MATTER).
City Council Agenda 1 August 4, 2009 1 " 1,001
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
4:00 P.M.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. PRESENTATION BY THE COACHELLA VALLEY ECONOMIC PARTNERSHIP
REGARDING THE COACHELLA VALLEY BLUEPRINT.
WRITTEN COMMUNICATIONS - NONE
APPROVAL OF: MINUTES
1. APPROVAL OF MINUTES OF JULY 21, 2009.
CONSENT CALENDAR
NOTE: Consent Calendar items are considered to be routine in nature and will be approved
by one motion.
1. APPROVAL OF DEMAND REGISTER DATED AUGUST 4, 2009.
2. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE
(PS&E) AND AUTHORIZATION TO ADVERTISE FOR BID THE VILLAGE
ENHANCED PEDESTRIAN CROSSINGS AND TRAFFIC CALMING DEVICES,
PROJECT NO. 2008-04.
City Council Agenda 2 August 4, 2009 002
3. APPROVAL OF A REQUEST FOR PROPOSALS (RFP) TO OBTAIN
PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES TO PREPARE
THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) OF
PROBAI3LE CONSTRUCTION COSTS FOR THE HIGHWAY 111 MEDIAN
ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2009-03.
4. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE
(PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE LION'S GATE
SIDEWALK AND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2009-17.
5. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE
(PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE NEW TRAFFIC
SIGNAL AT DESERT CLUB DRIVE AND AVENUE 52, PROJECT NO.
2008-02.
6. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A
FINAL NIAP FOR TRACT MAP 36089, DOLPHIN PARTNERS, INC.
7. ADOPTION OF A RESOLUTION TO EXTEND THE TIME -FOR COMPLETION
OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 31349, MOUNTAIN
VIEW COUNTRY CLUB, TOLL BROTHERS, INC.
8. APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH THE
LA QUINTA ARTS FOUNDATION.
9. APPROVAL OF THE DESIGN FOR THE FOUR SEASONS PANEL PROJECT IN
THE CHIILDREN'S CLASSROOM AT THE LIBRARY.
10. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT (PSA) WITH DOMINY AND ASSOCIATES ARCHITECTS FOR
DESIGN SERVICES ASSOCIATED WITH PHOTO VOLTAIC SOLAR PANELS
FOR FIRE STATION 32, PROJECT NO. 2008-03, AND A COMPRESSED
NATURAL GAS (CNG) FUELING STATION FOR PHASE I OF THE
CORPORATE YARD, PROJECT NO. 2007-08.
11. APPROVAL TO APPROPRIATE FUNDING AND APPROVE THE PLANS,
SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E), AND
AUTHORIZATION TO ADVERTISE FOR BID THE HIGHWAY 111 TRAFFIC
SIGNAL EQUIPMENT REPLACEMENT AND INTERCONNECT PROJECT,
PROJECT NO. 2008-16.
12. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE
(PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE JEFFERSON
STREET WALL AND SIDEWALK IMPROVEMENTS, PROJECT NO. 2009-16A.
City Council Agenda 3 August 4, 2009 "' 003
13. APPROVAL OF AN AGREEMENT TO AMEND THE REDEVELOPMENT PLAN
BY AND BETWEEN THE CITY OF LA QUINTA, THE LA QUINTA
REDEVELOPMENT AGENCY, THE COUNTY OF RIVERSIDE, AND THE
REDEVELOPMENT AGENCY FOR THE COUNTY OF RIVERSIDE.
BUSINESS SESSION
1. CONSIDERATION OF INVESTMENT ADVISORY BOARD 2009/2010 WORK
PLAN.
A. MIINUTE ORDER ACTION
2. CONSIDERATION OF 1ST QUARTER COMMUNITY SERVICES GRANTS AND
FUNDING REQUESTS.
A. MINUTE ORDER ACTION
3 CONSIDERATION OF FUNDING FOR THE DESERT RESOURCE CENTER
OPERATIONS IN THE CITY OF PALM SPRINGS.
A. MINUTE ORDER ACTION
4 CONSIDERATION OF AN ART PURCHASE AGREEMENT WITH MERIDIAN
PROPERTY COMPANY AND NANCY AND LARRY CUSH FOR THE
INSTALLATION OF A GLASS TILE MURAL AT PLAZA CALLE TAMPICO.
A. MINUTE ORDER ACTION
5. CONSIDERATION OF A RESOLUTION DESIGNATING SPEED LIMITS FOR
CERTAIN LOCAL STREETS.
A. RESOLUTION ACTION
STUDY SESSION - NONE
City Council Agenda 4 August 4, 2009
REPORTS AND INFORMATIONAL ITEMS
1. ANIMAL CAMPUS COMMISSION (FRANKLIN)
2. BOB HOPE CHRYSLER CLASSIC AD -HOC COMMITTEE
3. CITY COUNCIL AD -HOC COMMITTEE REPORTS
4. CVAG COMMITTEE REPORTS
5. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE
COMMITTEE (ADOLPH)
6. C.V. CONSERVATION COMMISSION (SNIFF)
7. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (ROBERT COX)
8. C.V. MOUNTAINS CONSERVANCY (FRANKLIN)
9. C.V.W.D. JOINT WATER POLICY COMMITTEE (ADOLPH)
10. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (FRANKLIN)
11. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (FRANKLIN)
12. LEAGUE OF CALIFORNIA CITIES (HENDERSON)
13. PALM SPRINGS DESERT RESORT COMMUNITIES CONVENTION & VISITORS
AUTHORITY (EVANS)
14. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (NANCY DORIA)
15. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (DIANE GUNN)
16. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON)
17. SANTA ROSA/SAN JACINTO NATIONAL MONUMENT ADVISORY
COMMITTEE (HENDERSON)
18. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH)
19. INVESTMENT ADVISORY BOARD MINUTES OF JUNE 10, 2009
20. COMMUNITY SERVICES COMMISSION MINUTES OF JUNE 8, 2009
DEPARTMENT REPORTS
1. CITY MANAGER
A. RESPONSE(S) TO PUBLIC COMMENTS
2. CITY ATTORNEY
3. CITY CLERK
4. BUILDING & SAFETY DEPARTMENT REPORT - NONE
5. COMMUNITY SERVICES DEPARTMENT REPORT - NONE
6. FINANCE DEPARTMENT REPORT - NONE
7. PLANNING DEPARTMENT REPORT - NONE
8. PUBLIC WORKS DEPARTMENT REPORT - NONE
9. POLICE DEPARTMENT REPORT - NONE
10. FIRE DEPARTMENT QUARTERLY REPORT - NONE
MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE
005
City Council Agenda 5 August 4, 2009
RECESS TO REDEVELOPMENT AGENCY MEETING
NO PUBLIC HEARINGS ARE SCHEDULED, THEREFORE, THE CITY
COUNCIL WILL ADJOURN AND NOT RECONVENE AT 7.00 P.M.
UNLESS THERE ARE ITEMS FROM THE AFTERNOON SESSION THAT
HAVE NOT BEEN CONSIDERED.
7:00 P.M.
PUBLIC COMMENT
At this time members of the public may address the City Council on any matter not listed
on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes.
PRESENTATIONS — NONE
PUBLIC HEARINGS — NONE
ADJOURNMENT
The next regular meeting of the City Council will be held on September 15, 2009.
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the
City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
City Council Agenda 6 August 4, 2009 -
DECLARATION OF POSTING
I, Veronica Montecino, City Clerk of the City of La Quinta, do hereby declare that
the foregoing agenda for the La Quinta City Council meeting of August 4, 2009,
was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico
and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111,
on July 31, 2009.
DATED: Ziuly :31
7;�
VERONICA J.)o
City of La Qdrnta
Public Notices
2009
NTECINO, City Clerk
California
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk's Office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangement should be made in advance by contacting the City Clerk's Office at 777-
7103. A one (1► week notice is required.
If background material is to be presented to the City Council during a City Council meeting,
please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to
the City Clerk for distribution. It is requested that this take place prior to the beginning of
the meeting.
Any writings or documents provided to a majority of the City Council regarding any item
on this agenda will be made available for public inspection at the City Clerk counter at City
Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal
business hours.
. ' 607
City Council Agenda 7 August 4, 2009
09/o4loq
N Coachella Valley coachella valley economic
Economic Partnership
drhpinghtnowtiacCampania bluerfillin
Expand/Relacate to the Coachella Valley.
This outline of the Coachella Valley Economic "what" that the Valley has to do to be competitive
Blueprint strategy presents the proposed goal for future jobs and investment. The "how"
areas, objectives and potential strategies to be component (i.e., how will the plan be put into
included in a full document and - later - the final action) will be included in the Implementation
Blueprint strategy. The outline incorporates all Plan to follow the confirmation of the final
the research to date - both quantitative and Blueprint strategy by the Steering Committee.
qualitative - into a framework that represents the
Coachella Valley Economic Blueprint —Outline
The following draft goal areas, objectives
and potential strategies represent a
outline of the Coachella Valley Economic
Blueprint plan. The Implementation Plan
will address "how' each off these
strategies will be addressed.
Regionalism
In many ways, the Coachella Valley is a
region in name only. Therehas yet to
develop a true sense among Valley
communities that they are a component
of a larger economic and demographic
whole and have responsibilities related
to that role. This Goal Area will address
the need for an organization to serve an
active role to foster regionalism in the
Valley.
Objective 1: Promote greater
understanding of regional challenges and
opportunities
Objective 2: Better link Coachella Valley
communities through programs that foster
identity and relationship building.
Objective 3: Build the capacity to
advocate for issues of importance to
Coachella Valley constituencies.
Economic
Diversification
High concentrations in cyclical, largely
low paying employment sectors risk
continued instability in eth Coachella
Valley. Greater diversification through
development of high wage sectors that
will boost regional wealth and increase
economic sustainability. This goal will
focus on programs and policies to make
the Coachella Valley competitive for
jobs and investment.
Objective (:Develop comprehensive
internal and external economic
development marketing programs for the
Coachella Valley.
Objective 2: Effectively develop the
Coachella Valley's identified target
sectors.
Objective 3: Provide comprehensive data
collection and analysis services for
regional stakeholder groups.
Objective 4: Provide entrepreneurs and
small business persons the resources
necessary to succeed.
Objective 5: Ensure existing Coachella
Valley businesses are retained and
expanded
Workforce Excellence
The quality and capacity of a
community's workforce is its number
one competitive concern. This Goal
Area will address issues related to the
Valley's school districts and local
training institutions — including colleges,
universities and workforce centers.
Objective l: Optimize primary and
secondary education in the Valley.
Objective 2: Fully leverage regional
higher education and workforce
development institutions.
Quality of Place
The Coachella Valley's arts and culture
amenities, destination attractions and
developments, recreational resources,
and diversity of retail and restaurant
choices have long been seen as the
region's key assets. Ensuring that the
Valley continues to maintain and
develop quality of life and quality of
place amenities will be a key
component of the Economic Blueprint.
Objective l: Leverage local and regional
partnerships to provide effective public
services for Coachella Valley residents
Objective 2: Continue to enhance the
Coachella Valley's capacity in arts culture
and recreation amenities
Objective 3: Support the development of
quality housing options for residents of all
ages and incomes.
Objective 4: Ensure that sustainable
development patters are supported and
enforced.
M
Blueprint Steering
Committee
Chairs
Roy Wilson Riverside County
Supervisor
Richard Oliphant, Oliphant
Enterprises
Rich Rarnhoff, The Desert Sun
Coordinating Co -Chairs
Kay Hazen, Kay Hazen and Company
Carolyn Stark, UCR Graduate Center
Palm Desert
Steering Committee Members
Jeff Beckelman, CVA
Fred Bell, BIA
Colbi Craft, Riverside County
Rick Daniels, City of Desert Hot Springs
Tom Davis, Agua Caliente Band of Cahuilla
Indians
Kathy DeRosa, SoCal Edison
Jim Ferguson, City of Palm Desert
Cynthia Flores, CSUSB Palm Desert
Eduardo Garcia, City of Coachella
Alex Gomez, CVMACC '
Mark Grabhom, Cardinal Health
Terry Green, Pathways to Success
Stephen Hoffmann, Canyon National Bank
Janel Huff, Southern California Edison
Fred Jandt, CSUSB Palm Desert
Shellie Kmabell, Desert Cities Bus, Report
Pat Kelly, Granite Construction
Carlton King, IID
Tom Kirk, CVAG
Bill Kroonen, College of the Desert
Ted Lennon, LOD Desert Development Inc.
Pamela LiCalst, College of the Desert
Bob Marra, The Public Record and Wheelers
Martin Martinez, Carreon Foundation
Dr, Lori McCune, PS Unified School District
Kevin McGuire, Palm Desert National Bank
Glen Miller, City of Indio
Andrew Montgomery, El Pasco Bank
Lee Macus, Kaiser Restaurant Group
Mike Napoli, Absolute Return Group
Peter Nelson, Coachella Valley Water District
Barry Nestande, Office of Sen. Jahn Benoit
Fred Noble, Wintee Wind Energy
Roger Nunez, CVMACC
Jerry Patton, College of the Desert
Don Perry, KPSP Local 2
Bill Powers, Pacific Western Bank
David Ready, City of Palm Springs
Mary Roche, City of Indian Wells
Yvonne Parks, City of Desert Hot Springs
Brett Schoenfeld, The Riviera Resort & Spa
Dick Shalhoub McDonalds Restaurants
K... lee Sowle, Desert Regional Medical Cntr.
Chauncey Veatch, Coachella Valley USD
Jeff Wattanbarger, BIA
Steve Weiss, CVAN
Job. Wessman, Wessman Development
Lorie Williams, City of Coachella
Target Sectors
• Healthcare & Life Science
• Clean Technology/Energy
• Supply Chain Management/
Logistics
• Creative Arts & Media
Deliverables
• Competitive Assessment
• Target Business Analysis
• Marketing Assessment
• Best Practices Analysis
• Blueprint Strategy
• Implementation Plan
Schedule
July 10 Blueprint Strategy/Metrics/
DRAFT Implementation
July 20 DRAFT Implementation/Best
Practices
July -Aug -Sept Communication
Outreach
September 3 Implementation Plan /
Appendices
October 23 Economic Summit &
Rollout of plan
Information
For more information regarding the
Blueprint please contact
CVEP-Blueprint
737 10 Fred Waring Drive
Suite 106
Palm Desert CA 92260
760.340.1575 P
760.340.9212 F
blueprint@cvep.com
www.cvep.com/blueprint
coachella valley economi
blue
August 2009
WWW.cvep.com/blucprinl
009
�a�T�•c
GE` OF
COUNCIL/RDA MEETING DATE: August 4, 2009
ITEM TITLE: Demand Register Dated
August 4 2009
RECOMMENDATION:
Approve Demand Register Dated August 4, 2009
BACKGROUND:
Prepaid Warrants:
83766 - 837941
43,060.42
83795 - 838111
63,347.69
83812)
1,775.95
Voids}
(1,979.95)
Wire Transfers}
433,795.16
P/R 35785 - 357941
229,167.11
P/R Tax Transfers}
60,659.07
Payable Warrants:
83813 - 839251 1,539,474.32
$2,369,299.77
FISCAL IMPLICATIONS:
Demand of Cash -City $2,104,941.00
Demand of Cash -RDA $264,358.77
(yohn M. Falcon r, Finance Director
AGENDA CATEGORY:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
r 010
CITY OF LA QUINTA
BANK TRANSACTIONS 07/15/09 - 07/28/09
07/21/09 WIRE TRANSFER - LANDMARK
07/24/09 WIRE TRANSFER - ICMA
07/24/09 WIRE TRANSFER - PERS
07/24/09 WIRE TRANSFER - H.N.D. "
$145,574.22
$14,376.60
$23,844.34
$250,000.00
TOTAL WIRE TRANSFER OUT $433,795.16
•• This wire was processed on 7/24109 and will be released on August 6,2009
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T� 4 aw
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: August 4, 2009
BUSINESS SESSION:
ITEM TITLE: Approval of the Plans, Specifications
and Engineer's Estimate (PS&E) and Authorization to CONSENT CALENDAR:
Advertise for Bid the Village Enhanced Pedestrian
Crossings and Traffic Calming Devices, Project STUDY SESSION:
Number 2008-04
PUBLIC HEARING:
RECOMMENDATION:
Approve the plans, specifications and engineer's estimate (PS&E) and authorize
staff to advertise for bid the Village Enhanced Pedestrian Crossings and Traffic
Calming Devices, Project Number 2008-04.
FISCAL IMPLICATIONS:
The following is the project's approved funding and funding sources:
CDBG Funds $320,055
State Gas Tax Funds $424,393
Total Funding Available: $744,448
Based on the engineer's estimate, prepared by DMC Design Group, Inc., in the
amount of $658,518, the following represents the estimated project budget:
Design:
$55,130
Professional:
$8,620
Inspection/Testing/Survey:
$42,023
Construction:
$658,518
Administration:
$21,550
Contingency:
$65,851
Total:
$851,692
As illustrated, a shortfall exists in the amount of $107,244 exists between the
amount of funding available ($744,448) and the estimated cost to construct the
improvements ($851,692). Considering the project budget is based on the
�• 056
engineer's estimate of probable construction costs and that actual bids have not
been received for this work, staff does not recommend a funding adjustment at
this time. Staff will prepare the appropriate funding adjustment at the time the
City Council considers award of this project.
CHARTER CITY IMPLICATIONS:
The project is partially funded with Community Development Block Grant (CDBG)
and State Gas Tax funds. As such, the project will be bid as a prevailing wage
improvement.
BACKGROUND AND OVERVIEW:
The purpose of the project is to install aesthetically pleasing pedestrian crossings
and to calm traffic within the City's Village area near the "Old Town" development.
Specifically, improvements will be made to Avenida Bermudas, between Calle
Tampico and Avenue 52, and to Desert Club Drive, between Calle Tampico and
Avenue 52 (Attachment 1).
Improvements to Avenida Bermudas include installing decorative pavers within the
crosswalks at the Calle Tampico intersection, dry wells, an enhanced pedestrian
crossing with speed tables adjacent to the post office, and three speed humps
between the new enhanced pedestrian crossing at the post office and Avenue 52.
Improvements to Desert Club Drive include installing decorative pavers within the
crosswalks at the Calle Tampico intersection, dry wells, an enhanced pedestrian
crossing with speed tables immediately south of Calle Tampico, four speed humps
between Calle Tampico and Avenue 52, and striped parking lanes between Calle
Tampico and Avenue 52.
The enhanced pedestrian crossing with speed tables on Desert Club Drive,
immediately south of Calle Tampico and the dry wells proposed at both
intersections, were added to the project after the original budget was established
and will be advertised for bid as "Additive Alternates".
On April 15, 2008, the City Council adopted Resolution 2008-023 approving the
Fiscal Year 2008-2009 through 2012-2013 Capital Improvement Program (CIP).
The Village Enhanced Pedestrian Crossings are included within the adopted CIP and
scheduled for funding during Fiscal Years 2008-2009.
On September 16, 2008, the City Council authorized staff to distribute a Request
for Proposal (RFP) to obtain professional engineering services to prepare the plans,
specifications and engineer's estimate (PS&E) for the Village Enhanced Pedestrian
Crossings and Traffic Calming Devices, Project Number 2008-04, and appointed a
consultant selection committee.
On November 18, 2008, the City Council conducted a public hearing and adopted
Resolution 2008-073 allocating the use of Community Development Block Grant
(CDBG) funds. The public facility improvements included within the Village
•• r, 057
Enhanced Pedestrian Crossings and Traffic Calming Devices project were included
in this action and allocated an additional $160,000.
On December 2, 2008, the City Approved a Professional Services Agreement
(PSA), in the amount of $55,130, with DMC Design Group, Inc. to prepare the
plans, specifications and engineer's estimate (PS&E) for the Village Enhanced
Pedestrian Crossings and Traffic Calming Devices, Project Number 2008-04.
The PS&E for the Village
Enhanced Pedestrian Crossings and
Traffic Calming
Devices are
approximately
95% complete
at this time. The
95% PS&E are
available for
review within
the City's Public
Works Department.
Considering the
City Council
is dark during
its second meeting
in August and its
first meeting in
September,
staff requests
the City Council
approve the PS&E at this time and
authorize staff to advertise the project for
construction upon completion of the
final PS&E.
Contingent upon City Council authorization to advertise the project for bid on
August 4, 2009, the following is the anticipated project schedule:
City Council Approves PS&E
Project is Advertised
City Council Awards Contract
Sign Contracts and Mobilize
Construction
Project Close-out
FINDINGS AND ALTERNATIVES:
August 4, 2009
August 17, 2009 — September16, 2009
October 6, 2009
October 6 — 19, 2009
October 2009 — January 2010
February 2010
The alternatives available to the City Council include:
1. Approve the plans, specifications and engineer's estimate (PS&E) and
authorize staff to advertise for bid the Village Enhanced Pedestrian Crossings
and Traffic Calming Devices, Project Number 2008-04; or
2. Do not approve the plans, specifications and engineer's estimate (PS&E) and
do not authorize staff to advertise for bid the Village Enhanced Pedestrian
Crossings and Traffic Calming Devices, Project Number 2008-04; or
3. Provide staff with alternative direction.
Respectfully submitted,
imothy R. on s n, P.E.
Public Wor Di for/City Engineer
" 058
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Vicinity Map
059
ATTACHMENT 1
VILLAGE ENHANCED PEDESTRIAN CROSSINGS AND TRAFFIC CALMING DEVICES
l PROJECT NUMBER 2008-04
VICINITY MAP
060
T,il4t 4 e(fv Qumrry
COUNCIL/RDA MEETING DATE: August 4, 2009
ITEM TITLE: Approval of a Request for Proposal
(RFP) to obtain Professional Landscape Architectural
Services to Prepare the Plans, Specifications and
Engineer's Estimate (PS&E) of Probable Construction
Costs for the Highway 1 1 1 Median Island Landscape
Improvements, Project No. 2009-03
RECOMMENDATION:
Authorize staff to distribute a Request for Proposal
landscape architectural services to prepare the plans,
estimate (PS&E) of probable construction costs for th
Landscape Improvements, Project No. 2009-03.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
e
(RFP) to obtain professional
specifications and engineer's
Highway 111 Median Island
The following is the project's funding and funding sources:
Transportation DIF: $1,321,624
The following is the anticipated project budget:
Construction:
$980,797
Design:
$98,080
Inspection/Testing/Survey:
$95,627
Administration:
$49,040
Contingency:
98,080
Total:
$1,321,624
As illustrated, adequate funding is available to fund the preparation of plans for the
project. When the project moves forward to the construction award phase, staff
anticipates loans may be required from the General Fund and the Redevelopment
Agency Project Area 2 Capital Improvement Fund in order to complete the
improvements.
CHARTER CITY IMPLICATIONS:
The project is 100% funded with locally generated Transportation Development
Impact Fees. The project will be advertised as a non -prevailing wage project.
-". n 061
BACKGROUND AND OVERVIEW:
The project is; located on Highway 111 between Adams Street and Jefferson
Street. The proposed improvements include the installation of landscape,
irrigation, and accent lighting within the recently constructed median islands. The
Highway 111 corridor is the City's backbone arterial and essentially serves as a
gateway to the City's commercial and residential uses and the greater Coachella
Valley. As such, the design consultant will develop up to 4 landscape concepts for
the entire corridor (e.g. parkways, medians, etc.). The adopted concept will set
the stage for future median island landscape design on Highway 1 1 1.
The project limits are jointly owned by the City of La Quinta (95%) and the City of
Indio (5%). The amount of area available for planting within the City of Indio right-
of-way (median islands) is limited to 2,262 square feet. The cost to install and
maintain landscaping within this area is minimal. However, staff will coordinate
with the City of Indio as deemed appropriate.
On April 21, 2009, the City Council adopted Resolution 2009-033 approving the
Fiscal Year 2009-2010 through 2013-2014 Capital Improvement Program (CIP)
and making certain findings pursuant to Health and Safety Code Section 33445(a).
The Highway 111 Median Island Landscape Improvements are included within the
adopted CIP and scheduled for funding during Fiscal Years 2009-2010.
The RFP to obtain professional engineering services to prepare the PS&E for the
Highway 111 Median Island Landscape Improvements has been prepared and is
ready for distribution to qualified consultants.
The consultant: selection process outlined within City Resolution No. 2005-096,
adopted December 6, 2005, shall be followed. In accordance with Resolution
2005-096, the guidelines for major services will be followed as the estimated cost
may exceed $50,000.
The City Manager intends to appoint a consultant selection committee consisting
of the following members: Tim Jonasson, P.E., Public Works Director/City
Engineer, Bryan McKinney, Engineering Services/CIP, Principal Engineer, and Nick
Nickerson, Project Manager. If the City Council wishes to appoint a different
Committee, the Committee would be subject to the Brown Act unless the
Committee consists solely of two council members
Contingent upon City Council authorization to distribute the RFP (Attachment 1) on
August 4, 2009, the following is how the project is expected to proceed:
Issue RFP
Proposal Due Date
Recommendations to City Council
Project Design (6 months)
August 5, 2009
September 7, 2009
October 6, 2009
November 2009 — April 2010
' 062
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Authorize staff to distribute a Request for Proposal to obtain professional
landscape architectural services to prepare the PS&E estimate of probable
construction costs for the Highway 111 Median Island Landscape
Improvements, Project No. 2009-03; or
2. Do not authorize staff to distribute a Request for Proposal to obtain
professional landscape architectural services to prepare the PS&E estimate
of probable construction costs for the Highway 111 Median Island
Landscape Improvements, Project No. 2009-03; or
3. Provide staff with alternative direction.
Respectfully submitted,
nn
imothy or a son, P.E.
Public W s �' ector/City Engineer
Approved for submission by:
`Thomas P. Genovese, City Manager
Attachment: 1. Request for Proposal
�.' 063
ATTACHMENT
CITY OF LA QUINTA
REQUEST FOR PROPOSAL
HIGHWAY 111 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS
The City of La Quinta requests proposals from qualified professional landscape architects
to prepare plans, specifications and engineer's estimate (PS&E) for the Highway 111
Median Island Landscape Improvements, City Project No. 2009-03.
General Design Parameters
The project is located on Highway 111 between Adams Street and Jefferson Street. The
proposed improvements include the installation of landscape, irrigation, and accent lighting
within the recently constructed median islands. The Highway 111 corridor is the City's
backbone arterial and essentially serves as a gateway to the City's commercial and
residential uses and the greater Coachella Valley. As such, the design consultant will
develop up to 4 landscape concepts for the entire corridor (e.g. parkways, medians, etc.).
The adopted concept will set the stage for the median island landscape design.
The Street Improvement Plans which guided the street widening are available for review on
the City of La Quinta web site at La-Quinta.org. The associated CAD files will be provided
to the successful landscape architect for use in preparing the required base sheets.
Additional topographical survey will not required or necessary.
The design consultant will be responsible for providing a detailed project description, bid
schedules, bid item descriptions, payment methods, special provisions, technical
specifications, and any specification detail sheets and/or relevant standard plans. Samples
of these specification documents are available for review within the City of La Quinta Public
Works Department and on the City's web site.
Services Requested
Services and products to be rendered in performing all work associated with project
development may include, but may not be limited to:
• Base sheets are to be prepared from existing "As -built" street improvements
plans.
• Perform utility coordination, identify points of connections and coordinate
same through affected utility provider, and obtain all necessary clearances
from affected utility providers.
• Prepare up to 4 landscape concepts for the Highway 111 Corridor.
• Prepare project plans, specifications and engineer's estimates of probable
construction costs.
• Plans will likely include: Title Sheet, Landscape Planting Plan,
Irrigation Plan, Electrical Plan, and Detail Sheets.
• Project Specifications and Bid Documents will likely include the
detailed project description, preparation of bid schedules, bid item
descriptions, payment methods, special provisions, technical
specifications, and any specification detail sheets or standard plans.
Page 1 of 5 ., r P64
• Consultant coordination will include an appropriate number of meetings with
City staff to develop the corridor landscape concepts. The consultant will be
required up to 5 public meetings, including a City Council meeting. The
design consultant will also be expected to attend the pre -bid meeting and will
respond to contractor requests for clarification during the bid process.
Project Development Process
1. Pre -Design Meeting
Initial meeting between the consultant and City staff to clarify project design
objectives.
2. Agency Approval
A. Consultant will submit PS&E and/or other necessary documents to City to
obtain approval. At a minimum, the consultant should plan for the following
plan check submittals:
(1) 1st Review- Concept Review
(2) 2nd Review - 85-90% Check Plans & Specs
(3) 3rd Review - 100% Check Plans, Specs, & Engineer's Estimate
(4) 4th Review - Preliminary Final (screen check)
B. Based upon comments received from the City, consultant will revise the
preliminary Plans, Specifications, and Estimates (PS&E) and resubmit.
C. Staff approved PS&E will be submitted to the City Council for final approval
D. All approved plans will be provided to the City on compact disk in AutoCAD
2008 format, as well as on "D" size Mylar. Specification documents,
including technical specifications, will be provided in Microsoft Word for
Windows format. The Engineer's estimate will be provided in Excel for
Windows format.
3. Bidding Phase
The consultant will be expected to provide assistance in preparing the necessary
bid documents. Technical support during the bidding and award process may also
be required.
4. Proposal Format
Proposals (work proposal and cost proposal) are to be submitted in separate
envelopes clearly marked with the consultants name, address and phone number.
Only one proposal per consultant will be considered.
65
Page 2 of 5 �
Proposal packages are to be submitted to the City on/or before September 7.2009
aVor before 5:00 p.m. Proposals received after the stated deadline shall not be
accepted. Proposal packages are to be delivered to:
Bryan McKinney, P.E., Principal Engineer
City of La Quinta Public Works Department
78-495 Calle Tampico
La Quinta, CA 92253
Consultants are encouraged to keep their proposals brief and relevant to the
specific work required. Proposals shall include the following items:
1. Work Proposal (envelope 1) - submit 4 copies
A. Cover Letter
(1) The name, address and phone number of the consultant's contact
person for the remainder of the selection process.
(2) Any qualifying statements or comments regarding the consultant's
proposal, the information provided in the RFP or the proposed
contract.
(3) Identification of sub -consultants and their responsibilities.
B. Statement of Qualifications
(1) A listing of proposed project personnel, including personal
experiences and individual resumes for prime and sub -consultants.
(2) Consultant's and sub -consultant experience with similar work,
including names and current phone numbers of reference for listed
projects.
C. Project Understanding and Approach
A description of the Consultant's project understanding and how the project
objectives will be approached.
D. Scope of Work Program
A description of the tasks, sub -tasks, and work objective deliverables.
E. Project Schedule
Page 3 of 5 ^ 6 6
A comprehensive Critical Path Method (CPM) schedule is to be submitted
describing the nature and scheduling of proposed tasks and reflecting October 12,
2009 as 'the start date. The City Council meets the 1s` and 3`d Tuesday of each
month. The project schedule should include all meetings and approvals expected
during the project period.
2. Cost Proposal (envelope 2) — Submit two (2) copies
The consultant is to submit two copies of a detailed cost proposal for all services
and materials anticipated in completing the project. Man-hours and extended billing
rates per classification of personnel will be indicated for each task and/or sub -task.
Selection Process
Work Programs will be reviewed by a Consultant Selection Committee. The Committee will
rank the consultants for contract negotiations based upon the materials submitted within
the Work Proposal. The Committee may or may not choose to interview two or more
closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost
proposals will be; opened only after the ranking process is complete.
The City will open contract negotiations with the top -ranked firm. The successful
consultant will be expected to enter into the attached Professional Services Agreement
included as Attachment 1.
Page 4 of 5 •• r 6
CITY OF LA QUINTA
COST PROPOSAL SHEET
HIGHWAY 111 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS
The following is a summary of costs to provide the services outlined in the Request for
Proposal for professional landscape architecture consultants to prepare the PS&E for
the Highway 111 Median Island Landscape Improvements and will be used as the
basis for negotiating a Professional Services Agreement:
Work Objectives Proposed Cost
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
TOTAL LUMP SUM FIXED FEE: $
Consultant may include as many, or as few, work objectives it believes are necessary
to complete the project.
Attached herein is a detailed man-hour and fee breakdown for the tasks and sub -tasks
defined in our proposal.
Prime Consultant
Date Signed
Page 5 of 5 0'68
ZP Quiftrcv
cFM OF � AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: August 4, 2009 BUSINESS SESSION:
ITEM TITLE: Approval of the Plans, Specifications CONSENT CALENDAR:
and Engineer's Estimate and Authorization to
advertise for Bid the Lion's Gate Sidewalk and STUDY SESSION: _
Landscape Improvements, Project Number 2009-17
PUBLIC HEARING:
RECOMMENDATION:
Approve the plans, specifications, and engineer's estimate (PS&E), and authorize
staff to advertise for bid the Lions Gate Sidewalk and Landscape Improvements,
Project 2009-17.
FISCAL IMPLICATIONS:
The following is the project's available funding and funding source:
Developer Contribution
Total Available Funding:
$38,310
$ 38,130
Based on the engineer's estimate, in the amount of $49,330, the following is the
estimated project budget to complete the project:
Design
Inspection/Testing/Survey:
Construction:
Administration:
Contingency:
Total:
$7,800
$4,810
$49,330
$2,466
4,900
$69,306
As illustrated, a shortfall in the amount of $30,996 exists between the amount of
funding available ($38,310) and the estimated cost to construct the improvements
($69,306). Considering the project budget is based on the engineer's estimate of
probable construction costs and that actual bids have not been received for this
work; staff does not recommend a funding adjustment at this time. Staff will
prepare the appropriate funding recommendation at the time the City Council
considers award of this project.
"Gq
CHARTER CITY IMPLICATIONS:
The project is currently funded with 100% locally generated revenue. As such, the
project will be bid as a non -prevailing wage improvement which may result in a
savings to the City.
BACKGROUND AND OVERVIEW:
The proposed improvements will construct 575 feet of sidewalk that is currently
missing on the north side of Avenue 58 adjacent to the Lion's Gate development
(Attachment 1). Approximately 130 feet will be constructed west of South Valley
Lane and 445 feet to the east. The 8-foot wide sidewalk will be constructed
within existing right-of-way. Approximately 125 feet of the sidewalk will be curb -
adjacent due to right-of-way restrictions and 350 feet will meander, to match the
existing sidewalks to the east and west. Two ADA compliant curb ramps will be
constructed at South Valley Lane, which is the entrance to the Lion's Gate
development, and 4,000 square feet of landscape and irrigation will be installed
along the meandering sidewalk sections. Landscape design has been coordinated
with the Lion's Gate HOA.
Construction of the proposed improvements is estimated to be below $50,000.
Depending on the amount of the bids received, the project may be classified as a
Minor Public Works Project in accordance with Resolution No. 2005-095.
The PS&E for the Lion's Gate Sidewalk and Landscape Improvements were
prepared by NAI Consulting as a separate work order under its existing contract
and are approximately 95% complete at this time. The 95% PS&E are available
for review within the City's Public Works Department. Considering the City
Council is dark during its second meeting in August and its first meeting in
September, staff requests the City Council approve the PS&E at this time and
authorize staff to advertise the project for construction upon completion of the
final PS&E.
Contingent upon City Council authorization to advertise the project for bid on July
7, 2009, the following is the anticipated project schedule:
City Council Approves PS&E
Project is Advertised
City Council Awards Contract
Sign Contracts and Mobilize
Construction
Project Closeout
August 4, 2009
August 10, 2009 — September 9, 2009
October 6, 2009
October 7 — 19, 2009
October 2009 — November 2010
November 2010
07Q
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the PS&E and authorize staff to advertise for bid the Lion's Gate
Sidewalk: and Landscape Improvements, Project Number 2009-17; or
2. Do not approve the PS&E and do not authorize staff to advertise for bid the
Lion's Gate Sidewalk and Landscape Improvements, Project Number 2009-
17; or
3. Provide staff with alternative direction.
Respectfully submitted,
�Tothy R. o ass n, P.E.
Public Wor s ire t /City Engineer
Approved for submission by:
�YZ,4.1
i_
`Thomas P. Genovese, City Manager
Attachment: 1. Vicinity Map
071
4 aCP Qu&&
cFM OF'Ftt�'��
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: August 4, 2009 BUSINESS SESSION:
ITEM TITLE: Approval of the Plans, Specifications CONSENT CALENDAR:
and Engineer's Estimate (PS&E) and Authorization to
Advertise for Bid the New Traffic Signal at Desert STUDY SESSION: _
Club Drive and Avenue 52, Project Number 2008-02
PUBLIC HEARING:
RECOMMENDATION:
Approve the plans, specifications and engineer's estimate (PS&E) and authorize
staff to advertise for bid the new traffic signal at Desert Club Drive and Avenue
52, Project Number 2008-02.
FISCAL IMPLICATIONS:
The following is the project's approved funding and funding sources:
County Fire Credit Fund
Total Funding Available:
$430,000
$430,000
Based on the engineer's estimate, prepared by Willdan Engineering, in the amount
of $224,655, the following is the estimated project budget:
Professional
Design:
Inspection/Testing/Survey:
Construction:
Administration:
Total:
$10,750
$43,000
$33,325
$224,655
$1 18,270
$430,000
As illustrated, adequate funding is available to support staff's recommendation.
CHARTER CITY IMPLICATIONS:
The project is funded with County Fire Credit Funds. As such, the project will be
bid as a prevailing wage improvement.
0 73
BACKGROUND AND OVERVIEW:
The proposed improvement will add a new traffic signal at the intersection of
Desert Club Drive and Avenue 52 at the entrance to the new fire station and
corporation yard (Attachment 1).
On April 15, 2008, the City Council adopted Resolution 2008-023 approving the
Fiscal Year 2008-2009 through 2012-2013 Capital Improvement Program (CIP).
The new traffic signal at Desert Club and Avenue 52 is included within the adopted
CIP and scheduled for funding during Fiscal Years 2008-2009.
On September 16, 2008, the City Council authorized staff to distribute a Request
for Proposal (RFP) to obtain professional engineering services to prepare the PS&E
for the new traffic signal at Desert Club Drive and Avenue 52, Project Number
2008-02.
On December 2, 2008, the City Council approved a Professional Services
Agreement (PSA), in the amount of $18,000, with Willdan Engineering to prepare
the PS&E for the new traffic signal at Desert Club Drive and Avenue 52, Project
Number 2008-02.
The PS&E for the new traffic signal at Desert Club Drive and Avenue 52 are
approximately 95% complete at this time. The 95% PS&E is available for review
within the City's Public Works Department. Considering the City Council is dark
during its second meeting in August and its first meeting in September, staff
requests the City Council approve the PS&E at this time and authorize staff to
advertise the project for construction upon completion of the final PS&E.
Contingent upon City Council authorization to advertise the project for bid on
August 4, 2009, the following is the anticipated project schedule:
City Council Approves PS&E
Project is Advertised
City Council Awards Contract
Sign Contracts and Mobilize
Construction
Project Closeout
August 4, 2009
August 10, 2009 — September 9, 2009
October 6, 2009
October 7 — 19, 2009
October 2009 — January 2010
February 2010
74
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve the PS&E and authorize staff to advertize for bid the New Traffic
Signal at Desert Club Drive and Avenue 52, Project Number 2008-02; or
2. Do not approve the PS&E and do not authorize staff to advertise for bid the
New Traffic Signal at Desert Club Drive and Avenue 52, Project Number
2008-02; or
3. Provide staff with alternative direction.
Respectfully submitted,
J
othy R. J Hass P.E.
lic Wor Dire r/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Vicinity Map
075
NEW TRAFFIC SIGNAL AT DESERT CLUB DRIVE AND AVENUE 52
PROJECT NUMBER 2008-02
The proposed improvement will add a new traffic signal at the
intersection of Desert Club Drive and Avenue 52. The new signal will
control traffic for the new fire station, south of Avenue 52.
VICINITY MAP
' 7G
T'df 4 4 a"
COUNCIL/RDA MEETING DATE: August 4, 2009 AGENDA CATEGORY:
ITEM TITLE: Adoption of a Resolution Granting BUSINESS SESSION:
Conditional Approval of a Final Map for Tract Map No.
36089, Dolphin Partners, Inc. CONSENT CALENDAR:-42
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Adopt a Resolution of the City Council granting conditional approval of a Final Map for
Tract Map No. 36089, Dolphin Partners, Inc.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract Map No. 36089 is located south of Miles Avenue and east of Washington Street
within the Centre Pointe Development (Attachment 1). This condominium
development will consist of two (2) lots on approximately 8.447 acres.
On April 21, 2009, the City Council approved Tentative Tract Map No. 36089.
The developer has requested the City Council's conditional approval of the Final Map
(Attachment 2) which will allow thirty (30) days for completion of its processing. The
Final Map is technically correct and is being routed for signatures. The developer
expects all signatures will be in place within the time allowed for its conditional
approval.
». ' 077
As a result, staff has prepared the attached Resolution which provides for conditional
approval of the Final Map. The approval is contingent upon receipt within thirty (30)
days (September 3, 2009), of a technically correct Final Map, suitable for recording by
the County Recorder, with all required signatures (except the City Clerk), the deposit
with the City of the fugitive dust control security, stabilization of the 6 acre Parcel 2
using an approved long term stabilization (Parcel 1 is completely built), and revision of
the archived PN110 Plan (Plan Set Number 05198). Once these items are received or
approved, the City Clerk will affix the City Seal to the Final Map and offer the Final
Map for recording by the County Recorder. If any of the required items are not
received by staff within the specified time frame, the Final Map will be considered
disapproved and will be rescheduled for City Council consideration only after all
required items have been received.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council granting conditional approval of a Final
Map for 'Tract Map No. 36089, Dolphin Partners, Inc; or
2. Do not adopt a Resolution of the City Council granting conditional approval of a
Final Map for Tract Map No. 36089, Dolphin Partners, Inc; or
3. Provide staff with alternative direction.
Respectfully submitted,
-mothy R. na s n, P.E.
Public Works Dir tor/ City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Tract Map
078
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, GRANTING
CONDITIONAL FINAL MAP APPROVAL OF TRACT
MAP NO. 36089, DOLPHIN PARTNERS, INC, AND
AUTHORIZING A TIME EXTENSION FOR
SATISFACTORY COMPLETION OF THE
CONDITIONAL REQUIREMENTS TO VALIDATE THE
APPROVAL
WHEREAS, the City Council conducts only two regular meetings per month
and the time interval between these meetings occasionally creates an undue
hardship for business enterprises and individuals seeking approval of subdivision
maps; and
WHEREAS, the City Council, as a matter of policy, allows a subdivider to
have City staff present the map for approval consideration when the requisite
items necessary for final map approval are nearly, but not completely, finished thus
yielding to the subdivider additional production time for preparation of those items;
and
WHEREAS, the subdivider has demonstrated to City staff and the City
Council that it has made sufficient progress with items required for final map
approval, and it is reasonable to expect the subdivider to satisfactorily complete
the items, including City staff review time, within thirty (30) days without
adversely impacting other ongoing work commitments of City staff; and
WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City
Council broad authority to authorize time extensions regarding final map approval,
or disapproval, upon receiving it for consideration; and
WHEREAS, the City Council relies on professional City staff to review all
required items for conformance with relevant requirements, and it is therefore
appropriate for the City Council to approve the final map subject to review and
confirmation of the required items by professional City staff, within a reasonable
period of time as specified by the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
La Quinta, California, as follows:
Section 1. The final map for Tract Map 36089 is conditionally approved
provided the subdivider submits all required items on or before September 3, 2009.
Section 2. The City Council's approval of the final map shall not be
considered valid until the City Engineer has signed the map indicating that it
conforms to the tentative tract map, the Subdivision Map Act and all ordinances of
the City.
•• 079
Resolution No. 2009-
Dolphin Partners
Adopted: (814109)
Page 2.
Section 3. The City Engineer shall withhold his signature from the map until
the subdivider has completed the following requirements to the City Engineer's
satisfaction.
A. Finalize the final tract map and obtain all necessary signatures.
B. Submit the Fugitive Dust Control Security.
C. Stabilize Parcel 2 (6 acres) with an approved long term stabilization
method.
D. Submit a PM10 plan and receive City approval.
Section 4. The City Clerk shall withhold affixing the City Seal to the map
title page, along with her attesting signature, until the City Engineer has signed the
map.
Section 5. The time extension for satisfying the requirements of the
conditional approval for this final map shall expire when City offices close for
regular business on September 3, 2009. If the subdivider has not satisfied the
requirements in Section 3, herein, by the expiration deadline, the final map shall be
considered disapproved. Disapproval does not deny any rights the subdivider may
have under the Map Act to resubmit the final map for approval, or disapproval
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta
City Council held on this day of by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(SEAL)
DON ADOLPH, Mayor
City of La Quinta, California
•». r% 080
Resolution No. 2009-
Dolphin Partners
Adopted: (8/4/09)
Page 3
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
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COUNCIL/RDA MEETING DATE: August 4, 2009
ITEM TITLE: Adoption of a Resolution to Extend the
Time for Completion of the On -Site Improvements for
Tract Map No. 31349, Mountain View Country Club,
Toll Brothers, Inc.
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: /
STUDY SESSION:
PUBLIC HEARING:
Adopt a resolution to extend the time for completion of the on -site improvements as
specified in the; approved Subdivision Improvement Agreement (SIA) to August 30,
2010 for Tract Map No. 31349, Mountain View Country Club, Toll Brothers, Inc.
FISCAL IMPLICATIONS:
None.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Mountain View Country Club (Tract Map No. 31349) is located east of Jefferson
Street, south of Avenue 50, and north of Avenue 52 (Attachment 1).
On December 29, 2003, the City and Toll Brothers, Inc. entered into an SIA for
Mountain View Country Club. Section 6 of the SIA requires: "that the subdivision
improvements .shall be complete within twelve months after the approval of the SIA.
Failure by Subdivider to begin or complete construction of the Improvements within
the specified time periods shall constitute cause for City, in its sole discretion and
when it deems necessary, to declare Subdivider in default of this SIA, to revise
....^ 086
improvement security requirements as necessary to ensure completion of the
improvements, and/or to require modifications in the standards or sequencing of the
improvements in response to changes in standards or conditions affecting or affected
by the improvements."
On November 4, 2008, the City Council adopted a Resolution granting a time
extension for the completion of the on -site improvements as specified in the approved
SIA to August 30, 2009.
In a letter dated June 16, 2009 (Attachment 2), the developer stated all of the
improvements have been completed except for the top lift of asphalt. The placement
of the top lift of asphalt has been delayed due to the continued decline in home sales.
Thus, the developer requests a time extension for completion of the on -site
improvements to August 30, 2010. Staff has prepared the attached resolution which
provides for approval of the second time extension of the SIA.
DINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council to extend the time for completion of the
on -site improvements as specified in the approved Subdivision Improvement
Agreement to August 30, 2010 for Tract Map No. 31349, Mountain View
Country Club; or
2.. Do not adopt a Resolution of the City Council to extend the time for completion
of the on -site improvements time as specified in the approved Subdivision
Improvement Agreement to August 30, 2010 for Tract Map No. 31349,
Mountain View Country Club; or
3. Provide staff with alternative direction.
Respectfully submitted,
JIm
othy . Jo son, P.E.
Public Wor s d" ector/City Engineer
•... f,087
Approved for submission by:
-
Thomas P. Genovese, City Manager
Attachments: 1. Vicinity Map
2. Letter from Toll Brothers, Inc. dated June 16, 2009
088
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, GRANTING
AN EXTENSION OF TIME FOR THE COMPLETION
OF THE ON -SITE IMPROVEMENTS AS SPECIFIED
IN THE APPROVED SUBDIVISION IMPROVEMENT
AGREEMENT TO AUGUST 30, 2010 FOR TRACT
MAP NO. 31349, MOUNTAIN VIEW COUNTRY
CLUB.
WHEREAS, the City Council approved the Subdivision Improvement
Agreement (SIA) for Tract Map No. 31349, Mountain View Country Club, on
December 29, 2003; and
WHEREAS, Section 6. Completion of Improvements, of the approved
SIA requires that the Subdivider begin construction of the improvements
within ninety days and complete the construction within twelve months after
the approval of the Agreement; and
WHEREAS, failure by the Subdivider to complete construction of the
improvements by August 30, 2009, shall constitute cause for the City, in its
sole discretion and when it deems necessary, to declare the Subdivider in
default of the approved agreement; and
WHEREAS, Section 8. Time Extension, of the approved SIA allows for,
at the City Council's sole and absolute discretion, an extension of time for
completion of the improvements with additions or revisions to the terms and
conditions of the Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
Section 1. The time for the completion of the on -site improvements
as required by the approved SIA is extended to August 30, 2010.
Section 2. The time extension for completing the improvements shall
expire when City offices close for regular business on August 30, 2010. If
the Subdivider has not completed the improvements, the City, in its sole
discretion and when deems necessary, may declare the Subdivider in default
of the Agreement.
•.. r 089
Resolution No. 2009-
Tract Map No. 31349, Mountain View Country Club
Adopted: August 4, 2009
Page 2
Section 3. The provided security amount as required in the approved
SIA is satisfactory. No additional securities are required.
Section 4. All other terms, responsibilities and conditions as listed in
the approved SIA shall remain in full force and effect.
PASSED, APPROVED and ADOPTED at a regular meeting of the La
Quinta City Council held on this 4" day of August 2009, by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
ATTACHMENT 1
TM 31349 MOUNTAIN VIEW COUNTRY CLUB
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CITY COUNCIL MEETING: August 4, 2009
AVENUE
0
ITEM TITLE: Adoption of a Resolution to Extend the Time for
Completion of the On -Site Improvements for Tract Map No. 31349,
Mountain View Country Club
APPLICANT: Mr. Terry Hodge, Toll Brothers, Inc.
091
`Toll r®thers
America's Luxury Home Builder"
June 16, 2009
City of La Quinta
Mr. Tim Jonasson
Public Works Director/City Engineer
P.O. Box 1504
78-495 Calle Tampico
La Quinta, CA 92253-1504
RE: Mountain View Country Club Tract 31349
Subdivision Improvement Agreement
Dear Mr. Jonasson,
ATTACHMENT 2
RECEIVED
JUN 2 2 nm
PUBLIC WORKS
RECEIVED
urn 6 2009
Development Services
This letter is a request to extend the completion of the improvements as identified in the
Subdivision Improvement Agreement for the above referenced project. The only
outstanding item to be completed is the top lift of asphalt.
We made a written request last year to extend until August 30, 2009 due to slow home
sales prohibiting us from completing all the homes in the development. The City granted
our request.
however, due to the continued decline in home sales we are still not sold out of the
project. Our current projection to close out of the project is early 2012.
Although we do not expect an extension to 2012, we are requesting an extension to
August 30, 2010.
We would like to get closer to build out to minimize any damage to the top lift of asphalt
after platen ent.
Therefore Toll respectfully requests an extension of time of the Subdivision Improvement
Agreement completion obligation until August 30, 2010.
Should you have any questions or require anything further please contact me. I can be
reached at (303)-840-4747 or my cell phone (303)-503-1498.
Please mail all correspondence to my attention at: Toll Brothers, Inc. 20006 East
Crooked Pine Circle, Parker, CO. 80134.
Sincerely,
Terry odge
Vice President Land Development
New York Stock Exchange • Symbol TOL
COLORADO DIVISION
9100 East Panorama Drive, Suite 250, Englewood. CO 80112 • (303) 708-0730 • Fax (303) 708-0731
tollbrothers.com
092
T4ht 4 4P Qum&
COUNCIL/RDA MEETING DATE: August 4, 2009
ITEM TITLE: Approval of a Contract Services
Agreement with the La Quinta Arts Foundation
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve a Contract Services Agreement with the La Quinta Arts Foundation (LQAF)
in the amount of $125,000 to be used for the 2010 La Quinta Arts Festival and
various special events planned in the Village, and authorize the City Manager to
execute the Agreement.
FISCAL IMPLICATIONS:
On July 7, 2009, the City Council authorized the appropriation of $125,000 to be
included in the: Community Services Department budget (Account No. 101-3001-
451.80-03) for the 2010 La Quinta Arts Festival to be held March 11, through 14,
2010 and the development and promotion of special events to be planned in the
Village.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The City Council approved $100,000 to be used by LQAF to market the 2010 La
Quinta Arts Festival. Per Section 6.1 of the Agreement (Attachment 1), the LQAF
will provide a final report, including an itemized accounting of expenditures relating
to the funds provided per the Contract Services Agreement, on or about June 15,
2010.
In addition, the City Council approved $25,000 for the development and promotion
of several special events to be held in the Village during the 2009-2010 Fiscal Year.
This Agreement includes the following events:
so
Art Under the Umbrellas at Old Town La Quinta, October 10, November 7,
November 28, 2009, January 16, January 31, February 3, March 30, and
April 10, 2010 in Old Town La Quinta;
La Quinta Blues and Brews at the Civic Center Campus on November 21,
2009;
Cahuilla Indian Exhibit with David Salk and George Wharton James at the La
Quinta Museum, November1 through December 12 2009;
Sweet Spot, the Art of Golf Design Exhibit at the La Quinta Museum,
January 5 through February 6, 2010.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve a Contract Services Agreement with the La Quinta Arts Foundation
in the amount of $125,000 to be used for the 2010 La Quinta Arts Festival
and special events in the Village, and authorize the City Manager to execute
the Agreement; or
2. Do not approve a Contract Services Agreement with the La Quinta Arts
Foundation in the amount of $125,000 to be used for the 2010 La Quinta
Arts Festival and special events to be held in the Village; or
3. Provide staff with alternative direction.
Respectfully submitted,
Edie Hylton
Community Services Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. 2009-2010 Contract Services Agreement
094
ATTACHMENT 1
2009-2010 CONTRACT SERVICES AGREEMENT
THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by
and between the CITY OF LA QUINTA, (the "City") and the La Quinta Arts Foundation (the
"Contractor").
The parties hereto agree as follows:
1.0 SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, the Contractor shall provide those services related to the Production and
Promotion of a Four -Day Fine Arts Festival from March 11 through 14, 2010 and provide
various special events and activities as specified in the "Scope of Services and Schedule of
Performance" set forth in this Agreement as well as those set forth in Exhibit "A," which is
attached hereto and incorporated herein by this reference as though set forth in full. These
services are collectively referred to hereinafter as the "services" or the "work." Contractor
warrants that all services will be performed in a competent, professional and satisfactory
manner in accordance with the standards prevalent in the industry for such services.
1.2 Contractor's Proposal. The Scope of Services shall include the Contractor's
proposal and bid, if any, which shall be incorporated herein by this reference as though fully
set forth herein. In the event of any inconsistency between the terms of the proposal and this
Agreement, the: terms of this Agreement shall govern.
1.3 Compliance with Law. All services rendered hereunder shall be provided in
accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of
La Quinta and any Federal, State or local governmental agency of competent jurisdiction.
1.4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole
cost and expense such licenses, permits and approvals as may be required by law for the
performance of the services required by this Agreement. Contractor shall be responsible for
ensuring that event vendors have proper permits, licenses, and approvals as may be required
by all applicable: laws and ordinances. Contractor shall have the sole obligation to pay for any
fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by
law and arise from or are necessary for the performance of the services required by this
Agreement.
1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that
(a) it has thoroughly investigated and considered the work to be performed, lb) it has
investigated the site of the work and fully acquainted itself with the conditions there existing,
(c) it has carefully considered how the work should be performed, and (d) it fully understands
the facilities, difficulties and restrictions attending performance of the work under this
Agreement. Should the Contractor discover any latent or unknown conditions materially
differing from those inherent in the work or as represented by the City, it shall immediately
inform City of such fact and shall not proceed except at Contractor's risk until written
instructions are received from the Contract Officer (as defined in Section 4.4 hereof).
Last Revised 6-02-00 Page 1 of 11, O
95 •«
2.0 COMPENSATION
2.1 Contract Sum. For the services rendered pursuant to this Agreement, the
Contractor shall be compensated in an amount not exceeding the maximum contract amount
of One hundred twenty five thousand dollars ($125,000), the contract sum, payable upon
execution of this contract.
3.0 PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance. All services rendered pursuant to this Agreement
shall be performed diligently and within the time period established in the Scope of Services
and Schedule of Performance (Exhibit "A"). Extensions to the time period specified in the
Scope of Services and Schedule of Performance may be approved in writing by the Contract
Officer.
3.3 Force Majeure. The time period specified in the Scope of Services and Schedule
of Performance (Exhibit "A") for performance of the services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable causes beyond the
control and without the fault or negligence of the Contractor, including, but not restricted to,
acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine
restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than
City, and unusually severe weather, if the Contractor shall within ten (10) days of the
commencement of such delay notify the Contract Officer in writing of the causes of the delay.
The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for
performing the services for the period of the forced delay when and if in his judgment such
delay is justified, and the Contract Officer's determination shall be final and conclusive upon
the parties to this Agreement.
3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this
Agreement, this Agreement shall continue in full force and effect until completion of the
services.
4.0 COORDINATION OF WORK
4.1 Representative of Contractor. The following principals of Contractor are hereby
designated as being the principals and representatives of Contractor authorized to act in its
behalf with respect to the work specified herein and make all decisions in connection
therewith:
a. Christi Salamone, Executive Director
b. Scott Wilson, President
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a material inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Contractor and devoting sufficient time to personally supervise the
services hereunder. The foregoing principals may not be changed by Contractor and no other
personnel may be assigned to perform the service required hereunder without the express
written approval of City.
Last Revised 6-02-09 Page 2 of 11
096
4.2 Contractor Officer: The Contract Officer shall be Thomas P. Genovese, or such
other person as may be designated by the City Manager of the City. It shall be the
Contractor's responsibility to assure the Contract Officer is kept informed of the progress of
the performance of the services and the contractor shall refer any decisions which must be
made by the City to the Contract Officer. Unless otherwise specified herein, any approval of
City required hereunder shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge,
capability and reputation of Contractor, its principals and employees were a substantial
inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract
with any other entity to perform in whole or in part the services required hereunder without
the express written approval of the City. In addition, neither this Agreement nor any interest
herein may be assigned or transferred, voluntarily or by operation of law, without the prior
written approval of City. In the event that Contractor does not obtain prior written approval of
City, the entire Agreement at the City's sole discretion shall be rendered null and void, and
shall discharge any and all duties which the City has under this Agreement.
4.4 Independent Contractor. Neither the City nor any of its employees shall have
any control over the manner, mode or means by which Contractor, its agents or employees,
perform the services required herein, except as otherwise set forth. Contractor shall perform
all services required herein as an independent contractor of City and shall remain at all times
as to City a wholly independent contractor with only such obligations as are consistent with
that role. Contractor shall not at any time or in any manner represent that it or any of its
agents or employees are agents or employees of City.
4.5 City Cooperation. The City shall provide Contractor with any plans,
publications, reports, statistics, records or other data or information pertinent to services to be
performed hereunder which are reasonably available to the City. The City shall additionally
provide Contractor staff assistance and shall take prompt and appropriate action when it will
assist in ensuring and timely performance by Contractor hereunder.
5.0 INSURANCE AND INDEMNIFICATION.
5.1 Insurance. Prior to the beginning any Work under this Agreement and
throughout the duration of the term of this Agreement, Contractor shall procure and maintain,
at its sole cost, and submit concurrently with its execution of this Agreement, insurance as
described herein. All insurance coverage required by this Agreement shall be placed with
insurers authorized to do business in the State of California with an AN, Best and Company
rating level of A- or better, Class VI or better, unless otherwise approved by the City's Risk
Manager in writing.
5.1.1. Minimum Coverage. Insurance shall include the following (or broader)
coverage:
a. Insurance Services Office Commercial General Liability coverage
"occurrence" form CG 00 01 or its exact equivalent with an edition date prior to
2004 and with minimum limits of $1,000,000 per occurrence and $2,000,000
in the aggregate.
Lest Revised 6-02-09 Page 3 Of 13
097
b. Insurance Services Office form number CA 0001 or equivalent
covering Automobile Liability, including hired and non -owned automobile liability
with a minimum limit of $1,000,000 per accident. If Contractor owns no
vehicles, this requirement may be satisfied by a non -owned and hired auto
endorsement to Contractor's commercial general liability policy.
C. Contractor shall carry Workers' Compensation Insurance
complying with California's worker's compensation laws, including statutory
limits for workers' compensation and an Employer's Liability limit no less than
:i1,000,000 per accident or disease.
5.1.2. Required Endorsements. Liability insurance policies required to be
provided by Contractor hereunder shall contain or be endorsed to contain the following
provisions:
a. City, its employees, officials, agents and member agencies shall
be covered as additional insureds. Coverage shall apply to any and all liability
arising out of the Work or related to the Contract. Additional insured status
under the general liability requirement shall be provided on Insurance Services
Office Form CG 20 10 with an edition date prior to 2004, or its exact
equivalent. Additional insured status for completed operations shall be provided
either in the additional insured form or through another endorsement such as
CG 20 37 with an edition date prior to 2004.
b. General and automobile liability insurance shall apply separately to
each insured against whom a claim is made or suit is brought, except with
respect to the limits of the insurer's liability. Coverage will not be limited to
City'6 vicarious liability.
C. Liability coverage shall be primary and non-contributing with any
insurance maintained by the City.
d. Each policy required hereunder, and the associated evidence of
coverage (including the workers' compensation and employer's liability policies),
shall provide that coverage shall not be suspended, voided, canceled or reduced
in coverage or in limits except after 30 days' prior written notice has been given
to City. Such provision shall not include any limitation of liability of the insurer
for failure to provide such notice.
e. No liability insurance coverage provided to comply with this
Agreement shall prohibit Contractor, or Contractor's employees, or agents, from
waiving the right of recovery prior to a loss. Contractor waives its right of
recovery against City.
5.1.3. Verification of Coverage. Contractor shall deposit with City within fifteen
(15) days of Notice to Proceed of the Contract certificates of insurance evidencing the
coverage required hereunder and all required endorsements.
5.1.4. No Waiver or Obligation. There shall be no recourse against City for
payment of premiums or other amounts with respect to the insurance required to be
provided by Contractor hereunder. Any failure, actual or alleged, on the part of City to
monitor compliance with these requirements will not be deemed as a waiver of any
Last Revised 6-02-09 Page 4 of 11
•• ' 098
rights on the part of City. City has no additional obligations by virtue of requiring the
insurance set forth herein. In the event any policy of insurance required under this
Agreement does not comply with these requirements or is canceled and not replaced,
City has; the right but not the duty to obtain the insurance it deems necessary and any
premium paid by City will be promptly reimbursed by Contractor or City will withhold
amounts sufficient to pay premium from Contractor payments.
5.1.5. Prompt Notice. Contractor agrees to provide immediate notice to City of
any claim or loss against Contractor arising out of the work performed under this
agreement. City assumes no obligation or liability by such notice, but has the right (but
not the duty) to -monitor the handling of any such claim or claims if they are likely to
involve City
5.1.6. Subcontractors. Contractor shall include all subcontractors, if any, as
insureds under its policies or shall furnish separate certificates and endorsements for
each subcontractor approved by City. All coverages for subcontractors, if any, shall be
subject to all of the requirements stated herein unless otherwise approved in advance
in writing by City's Risk Manager.
5.2 Indemnification.
5.2.1. Indemnification. To the fullest extent permitted by law, Contractor shall
indemnify, protect, defend and hold harmless City and any and all of its officials,
employees and agents ("Indemnified Parties") from and against any and all liability,
claims, suits, actions arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs of any kind, whether actual, alleged or
threatened, including, without limitation, incidental and consequential damages, actual
attorney fees incurred by City, court costs, interest, defense costs including fees of
expert Contractors or expert witnesses incurred in connection therewith and any other
costs or expenses of any kind whatsoever incurred in relation to, as a consequence of
or arising out of or in any way attributable in whole or in part to the performance of
this agreement. All obligations under this provision are to be paid by Contractor as the
City incurs them. With respect to the design of public improvements, the Contractor
shall not be liable for any injuries or property damage resulting from the reuse of the
design at a location other than that specified in Exhibit C without the written consent
of the Contractor.
5.2.2. Exception to Contractor's Obligation to Indemnify. Without affecting the
rights of City under any provision of this agreement or this section, Contractor shall not
be required to indemnify and hold harmless City as set forth above for liability
attributable to the sole fault of City, provided such sole fault is determined by
agreement between the parties or by the findings of a court of competent jurisdiction.
This exception will apply only in instances where City is shown to have been solely at
fault and not in instances where Contractor is solely or partially at fault or in instances
where City's fault accounts for only a percentage of the liability involved. In those
instances, the obligation of Contractor will be all-inclusive and City will be indemnified
for all liability incurred, even though a percentage of the liability is attributable to
conduce: of the City.
Least Revised 6-02-09 Page 5 of 1 1 099
5.2.3. Contractor Acknowledgment. Contractor acknowledges that its obligation
pursuant to this section extends to liability attributable to City, if that liability is less
than the sole fault of City.
5.2.4. Indemnity Provisions for Subcontractors. Contractor agrees to obtain
executed indemnity agreements with provisions identical to those set forth here in this
section from each and every subcontractor, sub tier contractor or any other person or
entity involved by, for, with or on behalf of Contractor in the performance of this
Agreement. In the event Contractor fails to obtain such indemnity obligations from
others as required here, Contractor agrees to be fully responsible according to the
terms of this section.
ri.2.5. No Waiver; Survival. Failure of City to monitor compliance with the
requirements of this Section 5.2 imposes no additional obligations on City and will in
no way act as a waiver of any rights hereunder. Contractor's obligation to indemnify
and defend City as a set forth herein is binding on the successors, assigns, or heirs of
Contractor and shall survive the termination of this Agreement or this section.
5.3 Remedies. In addition to any other remedies City may have if Contractor fails to
provide or maintain any insurance policies or policy endorsements to the extent and within the
time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under this Agreement.
b. Order Contractor to stop work under this Agreement and/or withhold any
payment(s) which become due to Contractor hereunder until Contractor demonstrates
compliance with the requirements hereof.
C. Terminate this Agreement.
Exercise: of any of the above remedies, however, is an alternative to any other remedies
City may have. The above remedies are not the exclusive remedies for Contractor's failure to
maintain or secure appropriate policies or endorsements. Nothing herein contained shall be
construed as limiting in any way the extent to which Contractor may be held responsible for
payments of damages to persons or property resulting from Contractor's or its subcontractors'
performance of work under this Agreement.
6.0 RECORDS AND REPORTS.
6.1 Reports. Contractor shall provide a program report if requested by the City at
any time during the duration of this Agreement. A final report, including an itemized
accounting of expenditures as related to the items listed in Exhibit A, shall be provided on or
about June 15„ 2010.
6.2 Records. Contractor shall keep such books and records as shall be necessary to
perform the services required by this Agreement and enable the Contract Officer to evaluate
the cost and the performance of such services. Books and records pertaining to costs shall be
kept and prepared in accordance with generally accepted accounting principles. The Contract
Officer shall have full and free access to such books and records at all reasonable times,
including the right to inspect, copy, audit and make records and transcripts from such records.
Last Revised 6-02-09 Page 6 of 11
7.0 ENFORCEMENT OF AGREEMENT.
7.1 California Law. This Agreement shall be construed and interpreted both as to
validity and to performance of the parties in accordance with the laws of the State of
California. Legal actions concerning any dispute, claim or matter arising out of or in relation to
this Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Contractor covenants and agrees
to submit to the personal jurisdiction of such court in the event of such action.
7.2 ` Disputes. In the event of any dispute arising under this Agreement, the injured
party shall notify the injuring party in writing of its contentions by submitting a claim. The
injured party shall continue performing its obligations hereunder so long as the injuring party
commences to cure such default within ten 110) days of service of such notice and completes
the cure of such default within forty-five (45) days after service of the notice, or such longer
period as may be permitted by the Contract Officer; provided that if the default is an
immediate danger to the health, safety and general welfare, the City may take such immediate
action as the City deems warranted. Compliance with the provisions of this Section shall be a
condition precedent to termination of this Agreement for cause and to any legal action, and
such compliance shall not be a waiver of any party's right to take legal action in the event that
the dispute is not cured, provided that nothing herein shall limit City's right to terminate this
Agreement without cause pursuant to Section 7.8.
7.3 Retention of Funds. City may withhold from any monies payable to Contractor
sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably
believes were suffered by City due to the default of Contractor in the performance of the
services required by this Agreement.
7.4 Waiver. No delay or omission in the exercise of any right or remedy of a
nondefaulting party on any default shall impair such right or remedy or be construed as a
waiver. City's consent or approval of any act by Contractor requiring City's consent or
approval shall not be deemed to waive or render unnecessary City's consent to or approval of
any subsequent act of Contractor. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other
provision of this Agreement.
7.5 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the
parties are cumulative and the exercise by either party of one or more of such rights or
remedies shall not preclude the exercise by it, at the same or different times, of any other
rights or remedies for the same default or any other default by the other party.
7.6 Legal Action. In addition to any other rights or remedies, either party may take
legal action, at law or at equity, to cure, correct or remedy any default, to recover damages
for any default, to compel specific performance of this Agreement, to obtain injunctive relief,
or to obtain any other remedy consistent with the purposes of this Agreement.
7.7 Termination Prior To Expiration Of Term. This Section shall govern any
termination of this Agreement, except as specifically provided in the following Section 7.9 for
termination for cause. Both parties to this Agreement reserve the right to terminate this
Agreement at any time, with or without cause, upon thirty (30) days' written notice to
Lest Revised 6-02-09 Page 7 of 11
1M
101
Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all
services hereunder except such as may be specifically approved by the Contract Officer.
Contractor shall be entitled to compensation for all services rendered prior to receipt of the
notice of termination and for any services authorized by the Contract Officer thereafter in
accordance with Section 6.3 or such as may be approved by the Contract Officer, except as
provided in Section 7.3. Contractor shall keep adequate records to substantiate the cost
claimed.
7.8 Attorneys' Fees. If either party commences an action against the other party
arising out of or in connection with this Agreement, the prevailing party shall be entitled to
recover reasonable attorneys' fees and costs of suit from the losing party.
8.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION.
8.1 Non -liability of City Officers and Employees. No officer or employee of the City
shall be personally liable to the Contractor, or any successor in interest, in the event of any
default or breach by the City or for any amount which may become due to the Contractor or
to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest. No officer or employee of the City shall have any personal
interest, direct or indirect, in this Agreement nor shall any such officer or employee participate
in any decision relating to the Agreement which effects his personal interest or the interest of
any corporation, partnership or association in which he is, directly or indirectly, interested, in
violation of any State statute or regulation. The Contractor warrants that it has not paid or
given and will not pay or give any third party any money or other consideration for obtaining
this Agreement.
Contractor hereby covenants that it has, at the time of the execution of this Agreement, no
interest, direct or indirect, which would conflict in any manner or degree with the performance
of services required under this Agreement, nor shall it acquire any such interest at any time
during such performance of services. Contractor further covenants that during the
performance of this Agreement, no person having any such interest shall be employed by
Contractor.
8.3 Covenant against Discrimination. Contractor covenants that, by and for itself,
its heirs, executors, assigns, and all persons claiming under or through them, that there shall
be no discrimination against or segregation of, any person or group of persons on account of
race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the
performance of this Agreement. Contractor shall take affirmative action to insure that
applicants are employed and that employees are treated during employment without regard to
their race, color, creed, religion, sex, marital status, national origin, physical disability, mental
disability, medical condition, age or ancestry.
9.0 MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent, approval, communication either
party desires or is required to give to the other party or any other person shall be in writing
and either served personally or sent by prepaid, first-class mail to the address set forth below.
Either party may change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing
if mailed as provided in this Section 9.1.
Last Revised 6-02-09 Page 8 of 11 102
To City:
CITY OF LA QUINTA
78495 Calle Tampico
P.O. Box 1504.
La Quinta, California 92253
To Contractor:
LA QUINTA ARTS FOUNDATION
78150 Calle Tampico, Suite 215
La Quinta, Ca 92253
Attn: Christi Salamone
9.2 Integrated Agreement. This Agreement contains all of the agreements of the
parties and all previous understandings, negotiations and agreements are integrated into and
superseded by this Agreement.
9.3 Amendment. This Agreement may be amended at any time by the mutual
consent of the parties by an instrument in writing signed by both parties.
9.4 Severability. In the event that any one or more of the phrases, sentences,
clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or
unenforceable by a valid judgment or decree of a court of competent jurisdiction, such
invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses,
paragraphs, or sections of this Agreement which are hereby declared as severable and shall be
interpreted to carry out the intent of the parties hereunder.
9.5 Authority. The persons executing this Agreement on behalf of the parties hereto
warrant that they are duly authorized to execute this Agreement on behalf of said parties and
that by so executing this Agreement the parties hereto are formally bound to the provisions of
this Agreement:.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated
below.
"CITY"
Dated:
ATTEST:
Veronica J. Montecino, CIVIC, City Clerk
APPROVED AS TO FORM:
M. Katherine Jenson, City Attorney
By:
THOMAS P. GENOVESE, City Manager
Last Revised 6-02-09 Page 9 of 11 0
"CONTRACTOR"
Dated:
Last Revised 6-02-09
By:
Name:
Title:
Page 10 of 11
EXHIBIT "A"
Scope of Services and Schedule of Performance
Produce and promote the following events for Fiscal Year 2008/2009 Season
La Quinta Arts Festival: A four -day outdoor fine arts festival to be to be held March 11
through 14, 2010 at the La Quinta Civic Center Campus.
Marketing services for the above include an extensive marketing program wherein the name
"City of La QLrinta" and the official City logo will be prominently displayed as a Premier
Sponsor at all times. Said coverage may include but is not limited to: newspapers,
magazines, radio and television advertising, as well as billboards, fine art posters (excluding
Festival Commemorative Poster for retail sale), and high quality program commemorating the
event and the City of La Quinta as a Premier Sponsor.
The Foundation shall provide a link to the City of La Quinta's website on the Foundation's
website.
The City will receive a full page in the Festival's 2010 program with text provided by the City
and graphic layout design provided by the Foundation.
LQAF and City may collaborate, co -produce and promote such additional special events and
activities as mutually agreed, including but not limited to:
Art Under the Umbrellas at Old Town La Quinta, October 10, November 7, November 28
2009, January 16, February 13, March 30, and April 10, 2010 in Old Town .
La Quinta Blues and Brews: A one -day community event featuring live music with food and
drink amenities at the Civic Center Campus on November 21, 2009. Local business and non-
profit agencies will be invited to participate.
Cahuilla Indian Exhibit and Programming with David Salk and George Wharton James at the La
Quinta Museum in cooperation with the La Quinta Historical Society- November 1 through
December 12 2009
Sweet Spot:The Art of Golf Club Design Exhibit in collaboration with the Bob Hope Chrysler
Classic and the La Quinta Museum January 5 — February 6 2010.
Last Revised 6-02-09 Page 11 of 11
105
cewr 4 atwQ9&&
CITY COUNCIL/RDA MEETING DATE: August 4, 2009
ITEM TITLE: Approval of the Design for the Four Seasons
Panel Project in the Children's Classroom at the Library
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Approve the designs for the Four Seasons Panel Project to be placed in the
Children's Classroom at the Library.
FISCAL IMPLICATIONS:
The Art in Public Places funding of $6,000 from Account No. 270-0000-451.74-80
is being used to complete the 'panel project. The Friends of the La Quinta Library
have also agreed to donate $1,000 toward the project.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On January 6, 2009, The Friends of the La Quinta Library requested consideration
to coordinate, design, and construct four 3' by 5' panels to be placed on the walls
of the children's classroom at the La Quinta Library. The Friends of the Library
requested Karen Riley, Executive Director of the S.C.R.A.P. Gallery, to administer
the panel project and held art workshops with elementary school children to design
the ideas. The La Quinta Library and the S.C.R.A.P. Gallery asked children
between the ages of 6 and 16 to submit drawings depicting one of the four
seasons. Entries were due by July 2, 2009 and four drawings were chosen for the
Four Seasons Panel Project (Attachment 1). La Quinta High School students would
paint and assemble the panels. Once the panels are painted, recycled materials will
be used to enhance and add texture to the project.
'• 106
On February 3, 2009, the City Council approved an Art Purchase Agreement with
S.C.R.A.P. Gallery for the Four Seasons Panel Project to be placed in the Children's
Classroom at the Library and directed staff to bring back the design panels for final
approval.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve of the designs for the Four Seasons Panel Project to be placed in
the Children's Classroom at the Library; or
2. Do not approve the designs for the Four Seasons Panel Project to be placed
in the Children's Classroom at the Library; or
3. Provide staff with alternate direction.
Respectfully submitted,
Edie Hylton ,/
Community Services Director
Approved for submission b
hoT mas P. Genovese, City Manager
Attachment: 1. Four Season Design Renderings
ATTACHMENT 1
» 108
the rft, the wind, the sun, the Colors.
Whft do you see when you think of the ,
dour seasons? �}_.
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The La Quinta Library and the S.C.R.A.P. Gallery need your
help in designing artwork about the four
seasons for the Children's Story Room.
AM Draw on the back of this flyer what the
5&asons look like to you. Use lots of
color! The winning designs will be the inspiration for
Children's Story Room and you will be honored with a
plaque at the Library!
Entries are due by June 24.2009
at the La Quinta Library.
Kids 6 to 16 years of age are eligible to
participate!
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For more information, please call
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780/863-7777 or email info@scrapgallery.ora.
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I hereby give permission for my child to participate in this program.
of ParenYGuardian
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Please return this entry to the La Quinta Public Library by June 24, 2009
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Entries are due by July 9, 2009
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I hereby de permission for my child to participate in this program.
Si attire of ParenYGuardian Date
Please return this entry to the La Quinta Public Library by July 9 2009 The
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The La Quinta Library and the S.C.R.A.P. Gallery need your
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seasons for the Children's Story Room.
On) Draw on the back of this flyer what
summer looks like to you. Use lots of
color! The winning designs will be the inspiration for
Children's Story Room and you will be honored with a
plaque at the Library!
Entries are due by July 12, 2009
at the La Quinta Library.
Kids 6 to 16 years of age are eligible to
participate!
For more information, please call
760/863-7777 or email info@scrapgallery.org.
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I hereby give permission for my child to participate in this program.
Sigriature of Parent uardian Date °
Please return this entry to the La Quinta Public Library by July 12.2009 The
La Quinta Library is located at 78275 Calle Tampico, La Quinta, CA 92253. '' 113
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MY PICTURE OF WINTER
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the rft, the wind, the sun, the colovs.
Whit do you see when you Mink of the
The La Quinta Library and the S.C.R.A.P. Gallery need your
help in designing artwork about the four
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Draw on the
back
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flyer what
winter looks
like to
you.
Use lots of
color! The winning designs will be the inspiration for
Children's Story Room and you will be honored with a
plaque at the Library!
Entries are due by Julyr 2, 2009
at the La Quinta Library.
Kids 6 to 16 years of age are eligible to
par icipate!
For more information, please call
I= 760/863-7777 or email info@scropgallery.grg.
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COUNCIL/RDAMEETING DATE: August 4, 2009 AGENDA CATEGORY:
ITEM TITLE: Approval of an Amendment to the BUSINESS SESSION: h
Professional Services Agreement (PSA) with Dominy and CONSENT CALENDAR: /v
Associates Architects, for Design Services, Associated
With Photo Voltaic Solar Panels for Fire Station STUDY SESSION:
32,Project No. 2008-03 and a Compressed Natural Gas
PUBLIC HEARING:
(CNG) Fueling Station for Phase I of the Corporate Yard,
Project 2007-08.
RECOMMENDATION:
Approve an amendment to the Professional Services Agreement with Dominy and
Associates Architects in an amount not to exceed $33,500 for design services
associated with photo voltaic solar panels for Fire Station 32, Project No. 2008-03 and
a compressed natural gas (CNG) fueling station for Phase I of the Corporate Yard,
Project 2007-08 and authorize the City Manager to execute the amendment.
FISCAL IMPLICATIONS:
Sufficient funds exist in the professional services portion of the project for the
additional expenditure. $19,500 will be expended from the Corporate Yard, Project
No. 2007-08 and $13,000 will be expended from the Fire Station, Project No. 2008-
03.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On August 28, 2008, the City entered into a Professional Services Agreement with
Dominy and Associates Architects to complete the construction documents for the
new Fire Station 32 and Phase I of the Corporate Yard. Staff is proposing that as part
of the project, a CNG fueling station be constructed and that photo voltaic solar panels
be installed on the carport structures to provide electricity for the fire station. The
designs for these systems were not included in the original scope of work.
•• " 116
The original PSA allows for additional services and compensation to be added to the
scope of work with the City Council's approval. The amendment to the agreement is
included as Attachment 1 and details the scope of additional work as well as the
increase in compensation.
FINDINGS AND ALTERNATIVES:
Approve an amendment to the Professional Services Agreement with Dominy
and Associates Architects in an amount not to exceed $33,500 for design
services associated with photo voltaic solar panels for Fire Station 32, Project
No. 2008-03 and a compressed natural gas (CNG) fueling station for Phase I of
the Corporate Yard, Project 2007-08 and authorize the City Manager to execute
the amendment; or
2. Do not approve an amendment to the Professional Services Agreement with
Dominy and Associates Architects.; or
3. Provide staff with alternative direction.
Res ctfully sub ' ted,
om ung.
Director of Building and Safety
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Amendment to the PSA with Dominy and Associates Architects
117
ATTACHMENT
Dominy i-Associates Architects C domusstudlo UP
Amendment to the Professional Services Agreement 0839.04
ro: City of la Quinta
In aceordauce with the Agreement elated: August 28, 2008 bemeen the Owner,
City of L2 Quinta
and the Architect,
Dominy + Associates Architeds @ domussndlo LIT
for the Project.
La Quinta Fire Station 32
The Owner hereby authorizes the Architect to,
0 Proceed with Additional Services of a C.:hange in Services
❑ Incur Additional Reimbursable Expenses
As follows:
1. Aichitecttnal attd CDnsaltant's Design, Coordination, Plan Check proccssing assistance,
Performance Specification, Bidding Phase, and Conso action Adminisu'ation fee
A. Two Bay CNG Fueling Station and Canopv (Site Plan attached as Oplion'X . Design gill
allow flexibility for the Station to expand one bay on each side in the future. Non.: the
Static» t will not be relocated in Phase 2.
B. Photo Voltaic panels to be installed oil the standing scam meat roofs of the proposed
covered Vehicle canopies. All canopy locations Will be designed Ibr the panels to be installed,
bat Phase I locations Will be determined by the ItM(i rccfuirements for the proposed Fire
Station, Phase 2 PV panel locations will be designed %vith the infiasntixture in plan [m
future install.
2- Architect ual and Consultant's Design and Coordination lot -relocating the czisinv triple wide
trailer on site (existing plan to provide trailer at adjacent skate park will not be used),
Coordinate for site utility connections and existing trailer plan utility requirements Draty ings to
be included with re -submittal to various plan check a;encies.
The follnwing adjustments shall be made to compensation and time.
Compensation: I tem =I .
AichitccturaI:
Civil:
Suuctural:
techanicaVPlunibing/ Flectical:
Total Compensation:
P:arl A. Part B.
S6,200.00 S3,500.00
S1,300.00 S 0.00
S 1 _500.00 0.00
S10.500.00 S5,000.00
>19,500.00 "'500.00
2150 West Washington, Suite 303, San Diego, California 92110 Tel 619692 9393 Fox 619.692.9394 domussiudio.com +
1
Dominy+Associates Architects @domusstudio LIP
Amendment to the Professional Services Agreement (continued) , l siudio
Compensation: Item #2.
,architectural:
S 1,800.00
Civil:
S 1,200.00
Mechanical/Plumbing{ 6lectical:
$2,500.00
Total
S5,900.00
Time: For re -submittal by July 31, 2009
AGREED TO: - SUBMIRED BY:
(Signature) Dam
(Printed Name and Title)
Dominy+ Associates j irchitects @ domussodio LIP
Kief Ow r 24-0 1
(Stgl4 lure, Date
Wayne Holtan, A.1 A.. Principal
2150 West Washington, Suite 303, San Diego, California 92110 Ta1619.692.9393 Fox 619.692.9394 domusstudio.com
E
G VC%'." a-v x, " I" SY m},_ a 1O111 \`Lt 1 K.;.r'" z I I JYY_'"I I Ih—R rl.F—
COUNCEURDA MEETING DATE: August 4, 2009
ITEM TITLE: Approval to Appropriate Funding and
Approve the Plans, Specifications and Engineer's
Estimate (PS&E), and Authorization to Advertise for Bid
the Highway 1 1 1 Traffic Signal Equipment Replacement
and Interconnect Project, Project Number 2008-16
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Appropriate Congestion Mitigation Air Quality (CMAQ) grant funds in the amount of
$177,000, appropriate unassigned general fund reserve funds in the amount of
$62,500, approve the plans, specifications and engineer's estimate (PS&E), and
authorize staff to advertise for bid the Highway 111 Traffic Signal Equipment
Replacement and Interconnect Project, Project Number 2008-16.
FISCAL IMPLICATIONS:
The following is the project's proposed funding and funding sources:
CMAQ Grant Funds
General Fund (Required Local Match)
Total Funding Available:
The following is the anticipated project budget:
Inspection/Testing/Survey:
Construction (Equipment Replacement/Interconnect):
Contingency:
Total:
$177,000
$62,500
$239,500
$19,500
$ 200, 000
$ 20, 000
$239,500
w
s
120
The grant funding is for construction activities only and soft costs (design, inspection,
testing, survey, and administration) are not eligible for reimbursement. The design
costs associated with this project were previously provided from the 2008-2009
Public Works Department Operating Budget.
CHARTER CITY IMPLICATIONS:
The project is partially funded with Federal CMAQ funding. As such, the project will
be advertised with prevailing wage requirements.
BACKGROUND AND OVERVIEW:
The purpose of the project is to replace the existing Caltrans traffic signal controllers
on Highway 1 1 1 with new traffic controllers that are compatible with the City's Aries
Central Control Software. The project will also interconnect the traffic signals within
the corridor.
In early 2007, the Coachella Valley Association of Governments (CVAG) announced a
call for projects for application of funding from Congestion Mitigation and Air Quality
(CMAQ) Program funds provided through the Safe, Accountable, Flexible, Efficient
Transportation Equity Act: A Legacy for Users (SAFETEA-LU).
On July 17, 2007, the City Council adopted a resolution approving the submittal of an
application to CVAG for partial funding for the purchase and replacement of traffic
signal controllers on Highway 111.
In addition, the City Council was advised that the City's application for funding toward
the replacement of the traffic signal controllers included a provision that the City of La
Quinta would provide an 1 1.47% local match. The total estimated cost of the project
was $200,000. The CMAQ funds will provide $177,000 and the City's mandatory
local match is $23,000. The grant funding is for construction activities only and soft
costs (design, inspection, testing, survey, and administration) are not eligible for
reimbursement and will increase the local match to $62,500.
On October 29, 2007, CVAG's Executive Committee approved the City's application
for CMAQ funding in the amount of $177,000 as partial funding (88.53%) for the
purchase and replacement of traffic signal controllers on Highway 111.
The City's project was submitted to the Riverside County Transportation Commission
(RCTC) for inclusion, through formal Amendment Number 2, in the 2008 Regional
Transportation Improvement Program (RTIP). The RTIP Amendment Number 2, which
included the project, was approved by the Federal Highway Administration (FHWA) on
February 2, 2009.
The project's Federal environmental document was approved on June 22, 2009 and
the City submitted its request for authorization to proceed with construction and the
121
PS&E certification to Caltrans on July 1, 2009. As with all FHWA sponsored projects,
the project cannot be advertised for construction until funding obligation is received.
Funding obligation for this project is expected at any time. Considering the City
Council is dark during the 2"d meeting in August and 1s` meeting in September, staff
requests approval of the PS&E and authorization to advertise the project upon the
obligation of Federal funds from Caltrans.
The PS&E is complete and is available for review within the City's Public Works
Department.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Appropriate Congestion Mitigation Air Quality (CMAQ) grant funds in the
amount of $177,000, appropriate unassigned General Fund Reserve funds in
the amount of $62,500, approve the plans, specifications and engineer's
estimate (PS&E), and authorize staff to advertise for bid the Highway 111
Traffic Signal Equipment Replacement and Interconnect Project, Project Number
2008-16; or
2. Do not appropriate Congestion Mitigation Air Quality (CMAQ) grant funds in the
amount of $177,000, do not appropriate unassigned General Fund Reserve
funds in the amount of $62,500, do not approve the plans, specifications and
engineer's estimate (PS&E), and do not authorize staff to advertise for bid the
Highway 111 Traffic Signal Equipment Replacement and Interconnect Project,
Project Number 2008-16; or
3. Provide staff with alternative direction.
Respectfully submitted,
Timothy R. Jo ass P.E.
Public Works Direct r/City Engineer
Approved for submission by:
Thomas P. Genovese, City Manager
122
T;+y, of 4&QuIArw
COUNCIL/RDA MEETING DATE: August 4, 2009
ITEM TITLE: Approval of the Plans, Specifications
and Engineer's Estimate (PS&E) and Authorization to
Advertise for Bid the Jefferson Street Wall and
Sidewalk Improvements, Project Number 2009-16A
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: �y
CONSENT CALENDAR: / C 'L
STUDY SESSION:
PUBLIC HEARING:
Approve the plans, specifications and engineer's estimate (PS&E) and authorize
staff to advertise for bid the Jefferson Street wall and sidewalk improvements,
Project Number 2009-16A.
FISCAL IMPLICATIONS:
The following is the project's approved funding and funding sources:
DIF Transportation Funds* $113,916
RDA Project Area Number 2 Funds $2,161,048
Total Funding Available: $2,274,964
*Funds remaining from the Phase 2 Jefferson Street Widening will be used to
supplement the budget for the proposed sidewalk that will be installed as part of
the Phase I improvement.
The following is the anticipated project budget for the overall project:
Design: $160,375
Inspection/Testing/Survey: $156,365
Construction: $1,717,666
Contingency: $240,558
Total:
$ 2,274,964
The preliminary engineer's estimate for the construction of the Phase 1
Improvements is $516,031, therefore adequate funding is available for this phase
" 123
of the project. The balance of the construction funds will be used to construct the
Phase II parkway landscape and irrigation improvements which may require up to a
$1,500,000 loan from the General Fund to complete. Once these costs are known,
staff will bring forward a funding recommendation to complete these
improvements.
CHARTER CITY IMPLICATIONS:
The project is partially funded with Redevelopment Agency (RDA) Project Area 2
funding. As such, the project will be bid as a prevailing wage improvement.
BACKGROUND AND OVERVIEW:
The proposed improvements include the installation of a meandering sidewalk,
parkway landscape and irrigation, perimeter walls and/or fencing, and precise
grading within the east and west parkways on Jefferson Street between Westward
Ho Drive and Vista Grande. The location of the project is shown in Attachment 1.
The project will be constructed in two phases. The Phase I improvements will
include the perimeter walls and/or fencing, precise grading, and meandering
sidewalk. Phase II includes the installation of landscape and irrigation. This
request is to approve the PS&E for the Phase 1 Improvements.
On April 21, 2009 the City Council adopted Resolution 2009-033 approving the
Fiscal Year 2009-2010 through 2013-2014 Capital Improvement Program (CIP)
and making certain findings pursuant to Health and Safety Code Section 33445(a).
The Jefferson Street Parkway landscape improvements are included within the
adopted CIP and scheduled for funding during Fiscal Year 2009-2010.
On July 7, 2009, the City Council authorized staff to distribute a Request for
Proposal (RFP) to obtain professional engineering services to prepare the PS&E for
the Phase II Jefferson Street parkway landscape improvements.
The RFP for the Phase II parkway landscape improvements has been advertised
with proposals due on August 4, 2009.
The PS&E for the Phase 1 improvements are approximately 95% complete at this
time. The 95% PS&E is available for review within the City's Public Works
Department. Considering the City Council is dark during its second meeting in
August and its first meeting in September, staff requests the City Council approve
the PS&E at this time and authorize staff to advertise the project for construction
upon completion of the final PS&E.
Contingent upon City Council authorization to advertise the project for bid on
August 4, 2009, the following is the anticipated project schedule:
City Council Approves PS&E
Project is Advertised
City Council Awards Contract
Sign Contracts and Mobilize
August 4, 2009
August 5, 2009 — September 2, 2009
September 15, 2009
September 16 — 25, 2009
124
Construction
Project Closeout
FINDINGS AND ALTERNATIVES:
September 2009 — December 2009
January 2010
The alternatives available to the City Council include:
Approve the plans, specifications and engineer's estimate (PS&E) and
authorize staff to advertise for bid the Jefferson Street wall and sidewalk
improvements, Project Number 2009-16A; or
2. Do not approve the plans, specifications and engineer's estimate (PS&E) and
do not authorize staff to advertise for bid the Jefferson Street wall and
sidewalk improvements, Project Number 2009-16A; or
3. Provide staff with alternative direction.
Respectfully submitted,
`,Timothy R. nass , P.E.
Public Works Dire t r/City Engineer
Approved for submission by:
/�sto /.
Thomas P. Genovese, City Manager
Attachment: 1. Vicinity Map
125
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COUNCIL/RDA MEETING DATE: Auqust 4, 2009
ITEM TITLE: Approval of an Agreement to Amend
Redevelopment Plan by and between the City of La
Quinta, the La Quinta Redevelopment Agency, the
County of Riverside, and the Redevelopment Agency
for the County of Riverside
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR: -3
STUDY SESSION:
PUBLIC HEARING:
Approve an Agreement to Amend Redevelopment Plan by and between the City of La
Quinta, the La Quinta Redevelopment Agency, the County of Riverside, and the
Redevelopment Agency for the County of Riverside and authorize the City Manager to
execute the Agreement.
FISCAL IMPLICATIONS:
The La Quinta Redevelopment Agency ("LQRDA") will reimburse the County
Redevelopment: Agency ("County RDA") for costs incurred by the County RDA in
preparing and processing the County RDA Plan Amendment in an amount not -to -
exceed $45,650. Adequate funds are budgeted in RDA PA #2 Low/Moderate Housing
Tax Increment Fund, account number 246-9002-703.51-30.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The La Quinta Redevelopment Agency is proposing to amend La Quinta Redevelopment
Project Area No. 2 ("Project Area No. 2") to add an existing 73 unit apartment
complex, known as Washington Street Apartments, and a 5.8 acre vacant parcel
("Fifth Amendment"). Combined, these contiguous properties are 12.42 acres in size
127
and are located east of Washington Street and south of Hidden River Road; they were
annexed into the City in December 2007. The Agency purchased the vacant parcel
and the apartment complex in October 2008 to increase its supply of affordable
housing units. The Agency will rehabilitate the existing apartment complex and is
planning to construct up to 84 new apartment homes on the vacant parcel. The
existing apartment complex is occupied by very low and low income senior and
handicapped households. The new apartment homes would be slated for the same
types of households.
The California Redevelopment Law ("CRL") mandates that the La Quinta
Redevelopment, Agency secure 1,994 affordable dwellings. These dwellings must
feature covenants to ensure that they remain affordable to very -low, low or moderate -
income households for 45 to 55 years (45 years for single-family dwellings and 55
years for multi -family dwellings). To date, the Agency has secured, or is in the
process of securing, 1,589 units. The subject properties would contribute to this
effort.
Per the CRL, a redevelopment agency must produce two affordable units for every one
unit it receives credit for, if the properties are located outside of the redevelopment
agency's redevelopment project area; the redevelopment agency receives a one for one
credit if the dwellings are located in a project area. In order to help facilitate the
rehabilitation of the existing units, to develop additional affordable units and receive
one for one unit credit for the subject property's existing and proposed affordable
units, the Agency is proposing to amend the Redevelopment Plan add the properties to
Project Area No. 2.
The La Quinta Project Area No. 2 was established in 1989 and has been amended four
times. Section 33320.2 of CRL states that an unblighted, noncontiguous area may be
included in a project area if it is being used predominantly for the construction and
rehabilitation of low- or moderate -income housing, as long as that area is not included
for the purpose of obtaining tax increment and the redevelopment agency will not use
the power of eminent domain in that area. The subject properties meet these
provisions.
The amendment process begins with the preparation and approval of a Preliminary
Plan. The LQRDA Board approved the Preliminary Plan for the Fifth Amendment to the
Redevelopment Plan for the La Quinta Redevelopment Project Area No. 2 on July 18,
2008. As part of the approval process, taxing agencies and the State Board of
Equalization must also review and approve the Preliminary Plan. During its review of
the Preliminary Plan, the State Board of Equalization discovered that the Washington
Street Apartment property, consisting of 6.62 acres, was part of the County RDA's
Desert Communities Redevelopment Project Area ("Desert Communities Project Area");
the 5.8 acre vacant parcel is not in the Desert Communities Project Area. Multiple title
companies were unable to find any recorded documents defining the Desert
•.. 1 128
Communities Project Area as required by the CRL; therefore, the LQRDA was unaware
that the property was already in a project area. Staff immediately initiated discussions
with the County to remove the Washington Street Apartment property from the Desert
Communities Project Area. Because the LQRDA owns the property, the property is no
longer generating revenue to the County RDA due to the zero tax base (i.e., the
property is no longer subject to property taxes). Therefore, the County is amenable to
removing the Washington Street Apartment property from the Desert Communities
Project Area.
To accomplish this, Agency Counsel has worked with County Counsel to draft an
agreement to amend the Desert Communities Project Area (Attachment 1). Under this
agreement, the, County will prepare and process a Redevelopment Area Plan
Amendment. All required tasks and a timeline are included as Exhibit 'B' to the
attached agreement. To help facilitate the process, the LQRDA agrees to reimburse
the County in an amount not -to -exceed $45,650 for some if its costs to prepare the
amendment, including consultant, administrative, and legal fees as follows:
$28,650 for Plan Amendment preparation and processing
$ 2,000 for financial review of any impacts on existing County bond holders
$10,000 maximum for County RDA internal administration
$ 5,000 maximum for County RDA legal services
$45,650
The entire County process will take approximately ten months. Once the County has
removed the property from Desert Communities Project Area, the LQRDA can complete
the process to add these properties to Project Area No. 2. The process will include (1)
reviewing the draft plan amendment text, Report to the City Council, Mitigated
Negative Declaration, and consenting to a joint public hearing on the Fifth Amendment;
and (2) conducting a joint public hearing with the City Council and the LQRDA Board
on the Fifth Amendment.
The County Board of Supervisors and County Redevelopment Agency Board are not
meeting during August 2009. It is expected they will approve this agreement at their
September 1, 2009 meeting.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Approve an Agreement to Amend Redevelopment Plan by and between the City
of La Quinta, the La Quinta Redevelopment Agency, the County of Riverside,
and the Redevelopment Agency for the County of Riverside and authorize the
City Manager to execute the Agreement; or
,p, 1. 29
2. Do not approve an Agreement to Amend Redevelopment Plan by and between
the City of La Quinta, the La Quinta Redevelopment Agency, the County of
Riverside, and the Redevelopment Agency for the County of Riverside; or
3. Provide staff with alternative direction.
Respectfully submitted,
dab 6 LZ 0-�
Douglas R. Evans
Assistant City Manager — Development Services
Approved for submission by:
Thomas P. Genovese, City Manager
Attachment: 1. Agreement to Amend Redevelopment Plan
�. 130
li:I LTA I ►TM
AGREEMENT TO AMEND REDEVELOPMENT PLAN
This AGREEMENT TO AMEND REDEVELOPMENT PLAN ("Agreement") is made
and entered into this _ day of 2009 ("Effective Date"), by and among the LA
QUINTA REDEVELOPMENT AGENCY, a public body, corporate and politic ("City RDA"),
the CITY OF LA QUINTA, a California municipal corporation and charter city organized and
existing pursuant to the California Constitution ("City"), the REDEVELOPMENT AGENCY
FOR THE COUNTY OF RIVERSIDE, a public body, corporate and politic ("County RDA"),
and the COUNTY OF RIVERSIDE, a political subdivision of the State of California ("County").
Each of the City, City RDA, County, and County RDA are sometimes individually referred to
hereinafter as a "Party," and collectively referred to hereinafter as the "Parties."
RECITALS:
A. In October of 2007, the City annexed into the territorial limits thereof (a) that
certain real property located at 42-800 Washington Street (the "42-800 Property"); and (b) that
certain unimproved real property located adjacent to the 42-800 Property (the "Adjacent
Property"). The 42-800 Property is improved with an apartment complex commonly known as
the Washington Street Apartments, which consists of 73 apartment units that are restricted to
occupancy by very low income senior or handicapped households. The 42-800 Property and
Adjacent Property are hereinafter collectively referred to as the "Property," and are legally
described in Exhibit "A", which is incorporated herein by this reference.
B. On or about October 31, 2008, the City RDA acquired fee title to the Property.
C. The City and City RDA have recently discovered that the Property is located in
the County RDA's Desert Communities Redevelopment Project Area (the "County RDA Project
Area").
D. Because of the acquisition by the City RDA, the Property is no longer generating
revenue to the County RDA because of the zero tax base.
E. Given the zero tax base, the County RDA may be able to remove the Property
from the County RDA Project Area pursuant to existing indentures for several existing bond
issues upon the certification of an Independent Fiscal Consultant concluding that the security of
the outstanding bonds or the rights of the holders of the bonds will not be materially adversely
impaired by said proposed disposition. If such report concludes that such security will be
materially adversely impaired by the proposed disposition, the County may not approve an
amendment of the Redevelopment Plan for the County RDA Project Area (the "County RDA
Plan") to eliminate the Property from the County RDA Project Area (a "County RDA Plan
Amendment").
D. The Parties now wish to provide for the County RDA Plan Amendment in order
to allow the City RDA to implement an affordable housing project on the Property.
882/015610-0047 ^ 131
983095.04 a06/18/09
AGREEMENT:
NOW, THEREFORE, in consideration of the foregoing Recitals, which are incorporated
herein and made a part hereof by this reference, and for other valuable consideration, the
sufficiency of which is hereby acknowledged, the City, City RDA, County, and County RDA
hereby covenant and agree as follows:
1. Amendment to County RDA Plan. The County shall prepare and process the
County RDA Plan Amendment. To effect the County RDA Plan Amendment, the County and
County RDA shall take all of the actions set forth in the schedule attached hereto and
incorporated herein as Exhibit "B" (the "Schedule"), within the timeframes set forth therein, and
any other actions required in order to effect the County RDA Plan Amendment in accordance
with all applicable requirements of the California Community Redevelopment Law (the "CRL").
2. City RDA Reimbursement of County RDA Costs. The City RDA shall reimburse
the County RDA for the following costs actually incurred by the County RDA in preparing and
processing the County RDA Plan Amendment:
• Urban Futures, Inc.'s fee of Twenty -Eight Thousand Six Hundred Fifty
Dollars ($28,650) to prepare, and to assist the County RDA to process, the
County RDA Plan Amendment;
• Urban Analytics fee of approximately Two Thousand Dollars ($2,000) to
conduct an independent financial review of the proposed County RDA
Amendment and its impact on existing bond holders;
• Actual costs and expenses incurred by the County RDA in processing the
County RDA Plan Amendment (but not including costs or expenses allocated
to the County RDA's internal administrative payroll or overhead expenses),
estimated to be not more than Ten Thousand Dollars ($10,000); and
• Charges and fees incurred by the County RDA for legal services provided by
County Counsel, estimated to be not more than Five Thousand Dollars
($5,000).
3. Effectiveness of Amendments. The County and County RDA each acknowledge
and agree that upon the effective date of the ordinance to be adopted by the County approving
the County RDA Plan Amendment, (i) the Property will cease to be located in the County RDA
Project Area, (ii) the County will no longer collect any taxes from the Property pursuant to
subdivision (b) of Section 33670 of the Health and Safety Code, (iii) the County RDA may no
longer undertake activities to implement the County RDA Plan within the Property, and (iv) the
Property shall be 'free from any indebtedness that the County RDA has incurred or does incur, in
the future, in carrying out the County RDA Plan.
4. Hold Harmless/Indemnification. City shall indemnify and hold harmless the
County RDA, the County, all the Agencies, Districts, Special Districts and Departments of the
Comity and their respective directors, officers, Board of Supervisors, elected and appointed
882/015610-0047 132
983095.04 a06/18/09
officials, employees, agents and representatives ("Indemnified Parties") from any liability
whatsoever, based or asserted upon any obligation of City and/or City RDA, its officers,
employees, subcontractors, agents or representatives arising out of or in any way relating to this
Agreement, including but not limited to property damage, bodily injury, or death or any other
element of any kind or nature whatsoever arising from the performance of City and/or City RDA,
its officers, agents, employees, subcontractors, agents or representatives from this Agreement.
City shall defend, at its sole expense, all costs and fees including, but not limited, to attorney
fees, cost of investigation, defense and settlements or awards, the Indemnified Parties in any
claim or action based upon such alleged acts or omissions. Notwithstanding the foregoing, City
shall not be responsible for any damages or liability to the extent caused by the negligence or
willful misconduct of County or the County RDA or any of their respective officers, officials,
members, employees, agents, or representative.
With respect to any action or claim subject to indemnification herein by City, City shall,
at their sole cost, have the right to use counsel of their own choice and shall have the right to
adjust, settle, or compromise any such action or claim without the prior consent of County RDA
or County; provided, however, that any such adjustment, settlement or compromise in no manner
whatsoever limits or circumscribes City's indemnification of Indemnified Parties as set forth
herein.
City's obligation hereunder shall be satisfied when City has provided to County RDA the
appropriate form of dismissal relieving the Indemnified Parties from any liability for the action
or claim involved.
In the event there is conflict between this clause and California Civil Code Section 2782,
this clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall not
relieve the City from indemnifying the Indemnified Parties to the fullest extent allowed by law.
5. County and County RDA Covenant not to Object or Bring Claims. The County
and the County RDA hereby acknowledge that the City intends to process, concurrently with the
County's processing of the County RDA Amendment, an amendment to the Redevelopment Plan
for the La Quinta Redevelopment Project Area No. 2 (the "City RDA Amendment"). The
County and the County RDA, for themselves and their agents, representatives, assigns, officers,
and members (collectively, the "Covenanting Parties"), hereby covenant not to raise any
objections or bring any claims against the City or City RDA with respect to the City RDA
Amendment, unless the report described in Recital E of this Agreement concludes that the
security described therein will be materially adversely impaired by the County RDA Plan
Amendment.
6. Amendments. Any amendment hereto shall be in writing and shall be signed by
authorized representatives of each of the Parties hereto prior to being valid.
7. Notice. Formal notices, demands, and communications between the City, City
RDA, County, and County RDA shall be sufficiently given if (i) personally delivered, (ii)
delivered by a reputable same -day or overnight courier services that provides a receipt showing
date and time of delivery, (iii) delivered by United States mail, registered or certified, postage
prepaid, return receipt requested, or (iv) delivered by facsimile transmission, provided the
882/015610-0047 13 3
983095.04 a06/18/09
original of the faxed communication is delivered within twenty-four (24) hours by one of
methods described in clauses (i), (ii), or (iii) of the foregoing. Delivery shall be made to the
following addresses:
If to City/Agency: City of La Quinta
La Quinta Redevelopment Agency
78-495 Calle Tampico
La Quinta, CA 92253
Attn: City Manager/Executive Director
Fax: (760) 777-7101
with a copy to: Rutan & Tucker, LLP
611 Anton Boulevard, Suite 1400
Costa Mesa, CA 92626
Attn: M. Katherine Jenson, Esq.
Fax: (714) 546-9035
If to County/County RDA: County of Riverside
Redevelopment Agency for the County of Riverside
P.O. Box 1180
Riverside, CA 92502
Attn: Executive Director
Fax: 951-955-6686
Notices that are personally delivered, delivered by messenger/courier, or by fax (provided
there is compliance with the terms of clause (iv) above) shall be deemed effective upon receipt.
Notices delivered. by mail shall be deemed effective upon the earlier of actual receipt by the
addressee thereof or the expiration of forty-eight (48) hours after depositing in the United States
Postal System in the manner described in this Section. Such written notices, demands, and
communications may be sent in the same manner to such other addresses as a party may from
time to time designate by mail.
Written notices, demands and communications between the City, City RDA, County, and
County RDA shall be sufficiently given if (i) delivered by hand, (ii) delivered by reputable same -
day or overnight messenger service that provides a receipt showing date and time of delivery, or
(iii) dispatched by registered or certified mail, postage prepaid, return receipt requested, to the
principal offices of the applicable Party(ies) at the addresses set forth above. Such written
notices, demands and communications may be sent in the same manner to such other addresses
as any Party may from time to time designate by mail as provided above. A notice signed by
legal counsel for a Party and delivered to another Party in accordance with this Section shall be
deemed notice delivered by the Party on whose behalf such legal counsel is acting.
Any written notice, demand, or communication shall be deemed received immediately if
delivered by hand or delivered by messenger in accordance with the preceding paragraph, and
882/015610-0047 _ 13 4
983095.04 a06/18/09 ,
shall be deemed received on the third (3rd) day from the date it is postmarked if delivered by
registered or certified mail in accordance with the preceding paragraph.
8. Severability/Waiver/Integration/Interpretation; Entire Agreement.
8.1 Severability. If any provision of this Agreement shall be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining portions hereof shall not
in any way be affected or impaired thereby.
8.2 Waiver. All waivers of the provisions of this Agreement, unless specified
otherwise herein, must be in writing and signed by the appropriate authorities of the Party
granting the waiver. No delay or omission by any Party hereto in exercising any right or power
accruing upon the compliance or failure of performance by any other Party hereto under the
provisions of this Agreement shall impair any such right or power or be construed to be a waiver
thereof. A waiver by any Party hereto of a breach of any of the covenants, conditions or
agreements hereof to be performed by another Party shall not invalidate this Agreement nor shall
it be construed as a waiver of any succeeding breach of the same or other covenants, agreements,
restrictions or conditions hereof.
8.3 Integration. This Agreement contains the entire Agreement between the
Parties concerning the subject matter hereof and none of the Parties rely on any warranty or
representation not contained in this Agreement.
8.4 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or against any
Party by reason of the authorship of this Agreement or any other rule of construction that might
otherwise apply.
8.5 Entire Agreement. This Agreement integrates all of the terms and
conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous
agreements between the parties or their predecessors -in -interest with respect to all or any part of
the subject matter hereof.
9. Governing Law. This Agreement shall be governed by the internal laws of the
State of California without regard to conflicts of law.
10. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute one original and all of which shall be one and the same instrument.
[End - Signature Page Follows]
882/015610-0047 ^ 13 5
983095.04 a06/18/09 �,.
IN WITNESS WHEREOF, the City, City RDA, County, and County RDA have executed
this Agreement by duly authorized representatives on the date first written hereinabove.
"City RDA"
LA QUINTA REDEVELOPMENT AGENCY, a
public body, corporate and politic
Date:
ATTEST:
Secretary
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
By:_
Attorneys for the La Quinta
Redevelopment Agency
"City"
Thomas Genovese
Executive Director
CITY OF LA QUINTA, a California municipal
corporation and charter city organized and existing
under the California constitution
0
ATTEST:
By:_
City Clerk
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
By:
City Attorney
Thomas Genovese
City Manager
882/015610-0047 n 13 6
983095.04 a06/I8/09 ''
"County RDA"
REDEVELOPMENT AGENCY FOR THE
COUNTY OF RIVERSIDE, a public body,
corporate and politic
Date: By:
Jeff Stone, Chairman
Board of Directors
ATTEST:
By:_
Secretary
APPROVED AS TO FORM
By:_
Agency Counsel
"County"
COUNTY OF RIVERSIDE, a political subdivision
of the State of California
ul-A
ATTEST:
m
Clerk of the Board
I: 9 9: O�.114"Swell uil
County Counsel
Jeff Stone, Chairman
Board of Supervisors
882/015610-0047 137
983095.04 a06/18/09
EXHIBIT "A"
LEGAL DESCRIPTION OF PROPERTY
All of that certain real property in the City of La Quinta, County of Riverside, State of
Cali forma, described as follows:
PARCEL A (42-800 Property):
A portion of the South half of the South half of the Northwest quarter (S 1/2 NW 1/4) of
Section 18, Township 5 South, Range 7 East of the San Bernardino Meridian, and that portion of
Parcels 1 and 2 of Parcel Map 12323 as per map recorded in Book 56 page 27, County of
Riverside, State of California, being more particularly described as follows:
Commencing at the West one -quarter (W 1/4) corner of Section 18, Township 5 South,
Range 7 East of the San Bernardino Meridian, County of Riverside, State of California, said
point being on the centerline of Washington Street; thence North 89' 39' 27" East along the East-
West one -quarter (E-W 1/4) Section line of said Section 18, a distance of 40.00 feet to the
Easterly line of said Washington Street, said point being 40.00 feet Easterly of the centerline of
said Washington Street, as measured at right angles thereto, and being also the true point of
beginning;
Thence North 00' 08' 34" East along the Easterly line of said Washington Street, a
distance of 664.07 feet to the centerline of Hidden River Road;
Thence North 89' 34' 27" East along the centerline of said Hidden River Road, a distance
of 435.29 feet;
Thence South 00' 08' 34" West, a distance of 400.32 feet to the Southerly line of Parcel 2
of Parcel Map No. 12323, filed in Parcel Map Book 56, Page(s) 27 and 28, of Official Records
(O.R.) County of Riverside, State of California;
Thence North 89' 34' 27" East, along the Southerly line of Parcel 2 and continuing along
the Southerly line of Parcel 3, both of said Parcel Map No. 12323, a distance of 849.27 feet;
Thence South 00' 20' 33" East, a distance of 265.62 feet to the East-West one -quarter
(E-W 1/4) Section line of said Section 18;
Thence South 89' 39' 27" West along the East-West one -quarter (E-W 1/4) Section line
of said Section 18, a distance of 1286.80 feet to the point of beginning.
Said description is pursuant to that certain Notice of Lot Line Adjustment No. 5167,
recorded October 15, 2007 as Instrument No. 2007-636486, Official Records.
Excepting therefrom that portion as conveyed to the La Quinta Redevelopment Agency
by that certain Grant Deed recorded October 15, 2007 as Instrument No. 2007-0636489.
"...0 138
Assessor's Parcel Number: 609-040-007-0 and 609-040-023-4
PARCEL B (Adjacent Property)
A portion of the South half of the South half of the Northwest quarter (S 1/2 S 1/2 NW
1/4) of Section 18, Township 5 South, Range 7 East of the San Bernardino Meridian, County of
Riverside, State of California, being more particularly described as follows:
Commencing at the West one -quarter (W 1/4) corner of Section 18, Township 5 South,
Range 7 East of the San Bernardino Meridian, County of Riverside, State of California, said
point being on the centerline of Washington Street; thence N89°39'27"E along the East-West
one -quarter (E-W 1/4) section line of said Section 18, a distance of 40.00 feet to the Easterly line
of said Washington Street, said point being 40.00 feet Easterly of the centerline of said
Washington Street, as measured at right angles thereto, and being also the true point of
beginning;
Thence N00°08'34"E along the Easterly line of said Washington Street, a distance of
133.75 feet;
Thence N89°34'27"E along the Easterly line of said Washington Street and continuing
along the Southerly line of Parcel 1 of Parcel Map No. 12323, filed in Parcel Map Book 56,
Pages 27 and 28, of Official Records (OR.) County of Riverside, State of California, a distance
of 330.03 feet;
Thence N00°08'34"E along the easterly line of said Parcel 1, a distance of 130.01 feet;
Thence N89°34'27"E along the Southerly line of Parcel 1 and continuing along the
Southerly lines of'Parcel 2 and Parcel 3, all of said Parcel Map No. 12323, a distance of 954.54
feet;
Thence S00°20'33"E, a distance of 265.62 feet to the East-West one -quarter (E-W 1/4)
section line of said Section 18;
Thence S89°39'27"W along said East-West one -quarter (E-W 1/4) section line, a
distance of 1286.80 feet to the point of beginning.
Said parcel contains 6.83 acres (297,393 square feet), more or less.
�.. 139
EXHIBIT `B"
SCHEDULE OF PERFORMANCE
Performance Task
Time for Com letion
1.
County prepares and circulates to City and City RDA
Within thirty (30) days after
Draft Amended Preliminary Plan for County RDA Project
Effective Date.
Area.
2.
City provides comments on Draft Amended Preliminary
Within fourteen (14) days after
Plan for County RDA Project Area.
City receives from County.
3.
County Planning Commission amends County RDA
Within fourteen (14) days after
Project Area boundaries to eliminate the Property, amends
County receives City
the existing Project Area Preliminary Plan and forwards to
comments.
the County RDA. (H&S Code § 33322-33324.)
4.
County RDA accepts Preliminary Plan amendments,
Within fourteen (14) days after
directs preparation of the County RDA Plan Amendment
County Planning Commission
and authorizes transmittal of Statement of Preparation.
actions pursuant to Task No. 3.
(H&S Code § 33322-33324.)
5.
County prepares Initial Study and conducts necessary
Within sixty (60) days after
CEQA analysis.
Effective Date.
6.
County Planning Commission adopts resolution
Within sixty (60) days after
submitting report and recommendation concerning
County RDA actions in Task
conformity of County RDA Plan Amendment to the
No. 4.
County General Plan. (H&S Code §§ 33347 and 33453.)
7.
County and County RDA adopt resolutions consenting to
Within fourteen (14) days after
a joint public hearing on the County RDA Plan
County Planning Commission
Amendment; County RDA adopts resolution authorizing
actions in Task No. -7-.6.
circulation of draft County RDA Plan Amendment and
adopting and transmitting the County RDA's report to the
County; County adopts resolution receiving and adopting
the County RDA's Report to the County. (H&S Code §§
33351, 33352, 33355, 33451.5, and 33458.)
8.
County and County RDA hold joint public hearing on
Within sixty (60) days after
County RDA Plan Amendment. (H&S Code § 33451.)
County and County RDA
actions in Task No. 93.
9.
County adopts resolution approving written responses to
Within fourteen (14) days after
written objections to County RDA Plan Amendment (if
County and County RDA joint
necessary), and conducts first reading of ordinance
public hearing
adopting County RDA Plan Amendment. (H&S Code § §
33359, 33363, 33364.)
140
10.
County conducts second reading of ordinance adopting
Within fourteen (14) days after
County RDA Plan Amendment.
County conducts first reading
11.
County RD.r1 transmits copies of ordinance to affected
One (1) day after County
taxing andother entities pursuant to CRL 33457 and
conducts second reading
records County RDA Plan Amendment.
4 ma
V i
AGENDw
A CATEGORY:
Of BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: August 4, 2009 CONSENT CALENDAR:
STUDY SESSION: _
ITEM TITLE: Consideration of Investment Advisory
Board 2009-2010 Work Plan PUBLIC HEARING: _
RECOMMENDATION:
Approve the Investment Advisory Board 2009-2010 Work Plan.
FISCAL IMPLICATIONS:
Fiscal implications consist of Board Members meeting expenses, budgeted at
$4,500, and staff support time.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Investment Advisory Board. met on July 8, 2009, to discuss their Fiscal Year
2009-2010 Work Plan items and is recommending the following:
• Review at least annually the city's investment policy and recommend
appropriate changes;
• Review monthly treasury report and note compliance with the investment
policy and adequacy of cash and investments for anticipated obligations;
• Receive and consider other reports provided, by the city treasurer;
• Meet with the independent auditor after completion of the annual audit of
the city's financial statements, and receive and consider the auditor's
comments on auditing procedures, internal controls, and findings for cash
and investment activities;
• Serve as a resource for the city treasurer on matters such as proposed
investments, internal controls, use of change of financial institutions,
custodians, brokers and dealers;
142
• Continue the monitoring of Government Sponsored Enterprises (GSE's) and
the Local Agency Investment Fund (LAIF);
• Review a money market mutual fund as a complement to LAIF and
Certificates of Deposits;
• Review the Certificate of Deposit Account Registry Service (CDARS)
program; and,
• Review a money market mutual fund as a complement to LAIF.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1 . Approve the Investment Advisory Board 2009-2010 Work Plan; or
2. Do not approve the Investment Advisory Board 2009-2010 Work Plan; or
3. Provide staff with alternative direction.
Respectfully submitted,
1�
John M. Falconer, Finance Director
Approved for submission by:
(Thomas P. Genovese, City Manager
143
cc^*t 4X4PQumrw
COUNCIL/RDA MEETING DATE: August 4, 2009
ITEM TITLE: Consideration of 1" Quarter
Community Services Grants and Funding Requests
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION: /L
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
The Ad Hoc Committee received $351,097.50 in requests for consideration. The
Committee is recommending funding $33,050 of the $100,000 in available funds
leaving $66,950 in the Special Project Contingency Account No. 101-3001-
451.80-01 for future consideration.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
With the inclusion of two Economic Development/Marketing grants this quarter, the
designated Marketing Committee met on July 14, 2009. The Marketing Committee
reviewed the Desert Classic Concours d'Elegance and La Quinta Playhouse
applications respectively. The Marketing Committee's recommendation for the
Desert Classic Concours d'Elegance request was $5,000 to $10,000 in funding.
The Marketing Committee's recommendation for the La Quinta Playhouse request
was that the City match the amount the organization is able to raise from other
sponsors, up to $10,000. These recommendations were forwarded on to the Ad
Hoc Committee. The Ad Hoc Committee met with staff on July 16, 2009. The
committee reviewed fourteen grant applications from various local organizations.
The Grant Guidelines indicate only non-profit organizations are eligible and grant
requests are limited to an amount not to exceed $5,000. A second tier is available
for Economic Development/Marketing requests above $5,000 (submission of a
detailed marketing/media plan is required in connection with these requests). The
Grant Guidelines also state that recipients cannot receive consecutive fiscal year
144
funding; the only exception to consecutive fiscal year funding and the $5,000
funding limit is for requests for City facility rental fees by non-profit organizations
(Attachment 1).
The following table summarizes the requests and the Ad Hoc Committee's funding
recommendations:
Applicant
Applied
Committee
Recommendation
Desert Classic Concours d' Elegance
$250,000
$5,000
La Quinta Chamber of Commerce
$12,000
$5,000
Arthritis Foundation
$5,000
$5,000
Soroptimist International of La Quinta
$4,050
$4,050
C.V. Community Recreation Foundation
$3,000
$3,000
Healing Horses
$5,000
$2,000
La Quinta Historical Society
$5,000
$2,000
Desert ARC
$5,000
$1,500
Truman Elementary
$3,000
$1,500
La Quinta Playhouse
$42,047.50
$1,000
INCIGHT
$5,000
$1,000
L.Q. High School Tough Guys & Gals Do Dance
$2,000
$2,000
McCallum Theatre
$5,000
$0
National Charity League, Desert Cities Chapter
$5,000
$0
Total
$351,097.50
$33,050.00
Recommended Grant Requests:
Of the fourteen submitted grant requests, the Ad Hoc Committee has chosen to
recommend twelve of the grant requests for City Council consideration:
1. Desert Classic Concours d' Elegance (Attachment 2). The Desert Classic
Concours d' Elegance is requesting $250,000 to produce their annual motorsports
lifestyle event that promotes the importance of automotive history as well as
contemporary automotive development. Funds would be used to cover the
marketing and promotion expenses as well as event production costs. This event
will be held at the La Quinta Resort on February 25 — 28, 2010. This organization
has never been funded. The Ad Hoc Committee recommended funding $5,000.
2. La Quinta Chamber of Commerce (Attachment 3). The La Quinta Chamber
of Commerce is requesting $12,000 to be used to offset their current office rental
expense. This additional funding would allow the Chamber flexibility in extending
assistance to areas such as revitalizing the existing Village Sign program and
creating local marketing programs such as "The Band of Locals" that would attract
shoppers and patrons from outside the City of La Quinta. This organization has
never been funded for this purpose. The Ad Hoc Committee recommended funding
$5,000. 145
3. Arthritis Foundation (Attachment 4). The Arthritis Foundation is requesting
$5,000 to fund its "Life Improvement Exercise and Educational Programs." These
grant funds would be specifically used toward supplementing the cost of six new
class instructors for the goal of adding an additional six new therapeutic programs.
This organization was last funded $5,000 in Fiscal Year 2007-2008. The Ad Hoc
Committee recommended funding $5,000.
4. Soroptimist International of La Quinta (Attachment 5). Soroptimist
International of La Quinta is requesting $4,050 to cover the cost of rental fees for
weekly Tuesday morning meetings at the La Quinta Senior Center. These meetings
allow the Soroptimist Club to continue services such as scholarships for young
women, funding to the House of Hope, assisting the La Quinta Boys & Girls Club,
and supporting the Ophelia Program. This organization was last funded $4,050 in
Fiscal Year 2008-2009, but is eligible for funding in consecutive fiscal years when
funding is for City facility rental fees. The Ad Hoc Committee recommended
funding $4,050 for Senior Center rental fees.
5. Coachella Valley Community Recreation Foundation (Attachment 6). The
Coachella Valley Community Recreation Foundation is requesting $3,000 for three
car sponsorships in its 2010 Soap Box Derby. It is assured that the families
allowed to build and race these sponsored cars will be La Quinta residents. The
City has historically paid the franchise fee for this event every year, but has never
funded individual car sponsorships. This organization has never been funded for
this purpose. The Ad Hoc Committee recommended funding $3,000 with the
condition that a City logo sticker be placed on each sponsored car.
6. Healing Horses Therapeutic Riding Center (Attachment 7). The Healing
Horses Therapeutic Riding Center is requesting $5,000 to assist with paying for its
operating costs and to help minimize participant co -payments. Healing Horses
offers therapeutic horseback riding to special needs children currently ranging in
ages from 2 years to 25 years old. This organization is the only NARHA (North
American Riding for the Handicapped Association) certified center in the Coachella
Valley. This organization has never been funded. The Ad Hoc Committee
recommended funding $2.000.
7. La Quinta Historical Society (Attachment 8). The La Quinta Historical
Society is requesting $5,000 to fund its "community outreach programs." Funds
would be used to produce a newsletter six times a year, develop an interactive
website so that individuals and students can "virtually" visit the Museum, as well
as conduct events within that mandate. Also, an external hard drive for Museum
cataloguing purposes would be purchased. This organization has never been
funded. The Ad Hoc Committee recommended funding $2,000 with the condition
that youth outreach is initiated with local schools.
�w• 146
8. Desert ARC (Attachment 9). Desert ARC is requesting $5,000 to provide
training materials for approximately 90 severely disabled clients to develop both
their cognitive and tactile skills to help them reach their highest level of
independent living. Funds would also be used to provide two computers capable of
maintaining detailed records for approximately 600 clients. This organization's goal
is to provide the needed assistance for disabled people to live, work, and play in the
communities where they reside. This organization was last funded $5,000 in Fiscal
Year 2007-2008. The Ad Hoc Committee recommended funding $1,500 and
encouraged the City to utilize this organization's services in the future.
9. Truman Elementary School (Attachment 10). Truman Elementary School is
requesting $3,000 to fund their participation in the McCallum Institute Aesthetic
Education Program. This is a program that brings professional artists from both
theatre and fine arts to the classroom to engage students in the arts. After
working with the professional artists, the students would then have the opportunity
to see two live performances at the McCallum Theatre. This school was last
funded $1,400 in Fiscal Year 2007-2008. The Ad Hoc Committee recommended
funding $1,500.
10. La' Quinta Playhouse (Attachment 11). The La Quinta Playhouse is
requesting $42,047.50 to be specifically earmarked for a professional marketing
plan aimed at increasing awareness and branding for both the Playhouse and the
Old Town La Quinta area as a nightlife and entertainment destination. This
organization builds the artistic, cultural, and educational aspects of La Quinta
through professional -caliber theater, entertainment and arts education. This
organization was last funded $20,000 in Fiscal Year 2007-2008. The Ad Hoc
Committee recommended funding $1,000 and proposed that this organization take
advantage of utilizing City marketing avenues.
11. INCIGHT (Attachment 12). INCIGHT is requesting $5,000 to provide
assistive computer technology equipment and applicable software at one desert
campus for disabled clients; funding would also cover training costs. Assistive
technology and training is provided by this organization so that disabled clients can
discover what they miss, access what they could not previously access, experience
greater numbers of opportunities to participate, and ultimately increase their
independence in society. Equipment would be available for use by multiple
students through the Special Education Department. This organization has never
been funded. The Ad Hoc Committee recommended funding $1,000 for use by La
Quinta students.
12. La Quinta High School Tough Guys & Gals Do Dance (Attachment 13). The
La Quinta High School Tough Guys & Gals Do Dance is requesting $2,000 to
purchase audio visual equipment for group dance projects; three to four new sound
systems for each group to work on their dance pieces during class; and a digital
video camera -to record and save the variety of dance projects they create. This
group uses dance as a tool to get people of all ages, skills, and abilities to move
and have fun. This group has performed for many City events including the annual
147
Tree Lighting Ceremony, the Youth Festival, and Senior Center special events. This
organization has never been funded. The Ad Hoc Committee recommended funding
$2,000.
Grant Requests not recommended for funding and/or did not meet the criteria in the
Grant Guidelines include:
1. McCallum Theatre (Attachment 14). The McCallum Theatre is requesting
$5,000 to ensure availability of free or heavily subsidized arts education programs
for more than 37,200 schoolchildren in the Coachella Valley. For many students,
visits to the McCallum are their only encounter with live performances.
Performances are also held at schools through the Touring Initiative when
transportation is not available to students. This organization was last funded
$5,000 in Fiscal Year 2007-2008.
2. National Charity League Desert Cities Chapter (Attachment 15). The
National Charity League, Desert Cities Chapter is requesting $5,000 to provide
educational opportunities to its members; to cover the cost of maintaining their
Chapter website; and to keep dues and expenses at a reasonable level for its
members. The National Charity League is an organization of mothers and daughters
(grades 7 — 12) who join together in community service. Their goal is to foster a
sense of community responsibility in the girls as well as to strengthen the mother -
daughter relationship through participation in philanthropy, educational activities
and cultural events. This organization has never been funded.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve funding for one or more of the following organizations:
Desert Classic Contours d' Elegance in the amount of $5,000;
La Quinta Chamber of Commerce in the amount of $5,000;
Arthritis Foundation in the amount of $5,000;
Soroptimist International of La Quinta in the amount of $4,050;
Coachella Valley Community Recreation Foundation in the amount of
$3,000;
Healing Horses Therapeutic Riding Center in the amount of $2,000;
La Quinta Historical Society in the amount of $2,000;
Desert ARC in the amount of $1,500;
Truman Elementary School in the amount of $1,500;
La Quinta Playhouse in the amount of $1,000;
INCIGHT in the amount of $1,000;
La Quinta High School Tough Guys & Gals Do Dance in the amount of
$2,000.
2. Do not approve funding for one or more of the following organizations:
Desert Classic Concours d' Elegance in the amount of $5,000;
La Quinta Chamber of Commerce in the amount of $5,000;
Arthritis Foundation in the amount of $5,000;
Soroptimist International of La Quinta in the amount of $4,050;
Coachella Valley Community Recreation Foundation in the amount of
$3,000;
Healing Horses Therapeutic Riding Center in the amount of $2,000;
La Quinta Historical Society in the amount of $2,000;
Desert ARC in the amount of $1,500;
Truman Elementary School in the amount of $1,500;
La Quinta Playhouse in the amount of $1,000;
INCIGHT in the amount of $1,000;
La Quinta High School Tough Guys & Gals Do Dance in the amount of
$2,000.
3. Provide staff with alternative direction.
Respectfully submitted,
Edie 4Hylto
Community Services Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1.
City of La Quinta Grant Guidelines
2.
Desert Classic Concours d' Elegance
3.
La Quinta Chamber of Commerce
4.
Arthritis Foundation
5.
Soroptimist International of La Quinta
6.
Coachella Valley Community Recreation Foundation
7.
Healing Horses Therapeutic Riding Center
8.
La Quinta Historical Society
9.
Desert ARC
10.
Truman Elementary School
11.
La Quinta Playhouse
12.
INCIGHT
13.
La Quinta High School Tough Guys & Gals Do Dance
14.
McCallum Theatre 149
15.
National Charity League, Desert Cities Chapter "
p ATTACHMENT 1
La(�,-2.
'3Fc- wo�Sw¢
NOF FNF
GRANT GUIDELINES
The City of La Quinta offers the Grant Program for Community Services Support and
Economic Development/Marketing and Sponsorships.
Community Services Grants go to recognized nonprofit organizations that benefit the
residents of La Quinta. Priority for funding is granted to organizations that directly benefit
La Quinta residents, second consideration is given to organizations that indirectly affect the
quality of life for the residents of La Quinta.
Economic Development Grants go to organizations that will help strengthen the business
community of La Quinta. Marketing and Sponsorship Grants go to organizations that would
benefit the City of La Quinta in a marketing capacity.
Individuals are not eligible for funding through the City of La Quinta Grant Program.
o Organizations that receive Community Development Block Grants from the City of La
Quinta during the same fiscal year are not eligible for funding through the Community
Services Grant program.
Organizations that have been funded are ineligible for funding for the next fiscal year.
Requests are limited to an amount not to exceed $5,000. A second tier is available for
Economic Development/Marketing requests above $5,000 (submission of a detailed
marketing/media plan is required in connection with these requests).
La Quinta service organizations may request funds to be applied directly to rental fees for
City facilities for consecutive years without the $5,000 funding limit.
Completed grant applications will be initially reviewed by a designated Grant Review
Committee who will then recommend consideration of approved grants to City Council. For
Economic Development/Marketing requests above $5,000, an in depth review will be
conducted by the La Quinta Marketing Committee. Grant applications will be considered
by City Council at the first City Council meetings in August, November, February, and May
of each fiscal year.
Applications are due three weeks before the scheduled City Council meeting. Applicants
will be informed 1-2 weeks prior to the City Council meeting regarding the status of their
request.
Typed applications are preferred. Incomplete applications will be returned to the applicant.
Organizations requesting "seed" money are required to obtain matching funds from other
sources in the same fiscal year before Community Service Grant funds will be released.
For more information on the City of La Quinta Grant program, please contact the
Community Services Department at (760) 777-7090.
.. 150
ATTACHMENT 2
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: Desert Classic Concours d'Elegance
Amount Requested: $250 000
Contact Person: Reed Hellyer, Executive Director
Mailing Address: 78-365 Hwy. 111 #258
City: La Ouinta State: CA Zip Code: 92253
Work Telephone: 760-766-2824
Cell phone:_ 760-808-5607
E-mail Address: reed@desertconcours.com
501(c)3 Taxpayer I.D. Number: 39-2069295
Date Application Submitted: July 10 2009
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
Community Services Support ($5,000 limit)
__ Economic Development/Marketing and Sponsorships ($5,000 or less)
_X Economic Development/Marketing and Sponsorships (above $5,000)
What is the overall purpose or goal of your Organization? To produce an annual
world -class event that promotes the importance of automotive history as well as
contemporary automotive development We are dedicated to building relationships with
the local business community to bring economic benefit to the area and to raise
substantial funds for local charitable organizations.
2. How long has your Organization been in existence? 1 Years 10 Months
3. Describe in general the activities or services of your Organization: We are partnering
with La )uinta Resort to produce a motorsports lifestyle event Feb. 25-28, 2010. The
highlight is the prestigious Concours d'Elegance attracting 6 000-10,000 affluent
visitors many who will stay at the Resort We are working with Old Town La Ouinta and
the La Ouinta Chamber of Commerce to involve the business community and to add
additional events that will attract people and media attention for the City of La Ouinta.
4. How many people does your Organization currently serve? Money raised by the
event is given to the Coachella Valley non-profit organizations who partner with us.
Partners for 2009 are Desert Samaritans for the Elderly' Animal Samaritans; Virginia
Waring International Piano Competition We are interviewing potential partners for 2010.
5. How many people do you intend to serve during this Fiscal Year? Refer to #4.
6.. How many people served during this Fiscal Year will be La Quinta residents? Refer
to #4.
». " 152
How many paid employees/volunteers does your Organization employ?
Full time employees 1 Part time employees 3 Volunteers 125+
8. Describe how your Organization is managed and governed: Our organization is
managed and governed by the two co-founders Paul Merrigan and Holly Merrrigan, and
the Exec. Director Reed Hellyer. An Advisory Committee provides guidance and
advice. Committee members include: Freeman Thomas Dir. of Strategic Design, Ford
Motor Co.; Jo Pond Local Philanthropist Doug Magnon Chairman Riverside Intl.
Raceway Museum; Frank Saucedo Dir. of General Motors Advance Design; Marshall
Roath Architect Michael Lynch Automotive Historian: Ed Justice, CEO Justice Bros.,
Inc. and Bost of Road and Track Speed Radio.
9. Please provide information on your Executive Board members or contact person:
Name
Title
Home Address
Phone
Paul Merrigan
Co -Founder
45-395 Espinazo St Indian Wells
760-360-4047
Holly Merrigan
Co -Founder
45-395 Espinazo St., Indian Wells
760-360-4047
Reed Hellyer
Exec Director
1033E Anza Dr., Palm Springs
760-808-5607
10. What is your annual schedule of events, and during what months does your
Organization operate? Year round planning is required to Qroduce a series of
motorsports lifestyle events to be held Feb 25-28 2010 at the La Quinta Resort and other
locations in the City of La Quinta The multi -day event culminates with the Concours
d'Elegance at the Mountain Course Affluent classic car owners, the majority coming
from outside the Coachella Valley, are invited to display their cars many valued in the
millions of dollars Also included are vendor displays and sales of high -end products and
collectibles Other events scheduled in La Quinta include an Auction of exclusive
Classic ArtArtifacts and select high -end Automobiles with expected sales of more than
3 million dollars (the City will benefit from sales tax collected)' new car displays and test
drives; remotions and dinners, classic car tour and disllay (free to the public): additional
events will be added as well.
.1. 153
11
12.
13.
14.
Do you charge admission, membership fees, dues, etc? X Yes No
If yes, please describe: To ensure maximum exposure for the Desert Classic Concours
d'ElegancP T a Ouinta Resort and the City of La Ouinta we will offer a combination of
free events and events that require a ticket purchase Tickets for the Concours d'Elegance
are $25/advance children 12 and under will be admitted free. The Tour d'Elegance (a
driving tour and display of classic cars) will be free Other events and pricing is not vet
finalized.
What are your other sources of revenue for this funding year?
Source
Amount
Ticket Sales and Entry Fees (estimated)
$117,000
Sponsorship (estimated)
$75,000
Vendor (estimated)
$8.000
Program Ad Sales
(estimated) $10,000
Total Needed
$460,000
Total Received
$210,000
Balance
$250,000
Amount of money requested from the City of La Quinta? $250.000.
Has your Organization been funded by the City of La Quinta previously?
Yes X No If yes, when?
Please provide the name and address of the bank in which the Organization's funds are
kept: Charles Schwab 74785 US Highway Ill # 102 Indian Wells, CA 92210
First California Bank 78000 Fred Waring Dr # 100 Palm Desert, CA 92211
-• 154
16.
17
r.]
Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name: Title:
Paul Merrigan Co -Founder
Holly Merrigan Co -Founder
Need Statement. Clearly and plainly state the specific, detailed reason or need for
the requested funds and how these funds will be used, if awarded. The two previous
Desert Classic Concours d'Elegance events received tremendous support and attention
from classic car aficionados the media and spectators It is estimated that the event
produced over 1 million dollars in revenue for the community. Because of the impact of
the current economic situation on businesses nationwide especially the automotive
industry, it has not been possible to secure the necessary sponsorship money to properly
promote and produce the event The move to La Quinta Resort and the City of La Quinta
will enhance the profile of the event and improve the opportunity to secure sponsorship
money, however additional assistance is needed to effectively establish and promote it.
The awarded funds will be used to cover marketing and promotion expenses as well as
event production costs Based on our prior level of success and the impact that similar
Concours d'Elegance events have on other communities we believe that the Desert
Concours will bring substantial benefit to the City of La Quinta in 2010 and future years.
Goal Statement. Indicate who will benefit from the use of these funds, and how they
will benefit. If applying for Economic Development/Marketing and Sponsorships
grant funding, please explain how the City of La Quinta and/or local businesses
would be benefited. The City of La Quinta La Ouinta Resort and Club, and other local
businesses will benefit from national and international media attention and an influx of
affluent individuals who will stay in the City's hotels and spend money at restaurants and
businesses Estimated room nights should exceed 800+ in 2010 and grow annually.
Extensive Media coverage will highlight the City of La Quinta and the La Quinta Resort
as a popular resort destination that in addition to its world -class golf courses, offers
much more Additionally, the City will realize tax benefits from auction sales at the
Classic Art and Artifacts Auction - sales are expected to exceed 3 million dollars.
19. Marketing/Media Plan. If you are applying for an Economic
Development/Marketing grant and your request for funding is above $5,000, you
must submit a detailed marketingtmedia plan for review by the La Quinta
Marketing Committee. Your plan must outline all of your advertising and
marketing strategies (including, but not limited to: print, radio, television, online,
public relations, and signage) and describe how those promotional efforts will
benefit the City of La Quinta.
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
21. Attach a copy of your Program Operating Budget for the current year.
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
.„. 1. 156
ATTACHMENT 3
GRANT APPLICATION FISCAL YEAR 2009-2010
Name of Organization:
Amount Requested:
Contact Person:
Mailing Address:
City: La Quinta
Home Telephone:
Work Telephone:
E-mail Address:
La Quinta Chamber of Commerce
$12,000
David Archer
78-275 Calle Tampico #62
State: CA Zip: 92253
501 (c) 3 Taxpayer I.D. Number:
Date Application Submitted:
949.422.0873
760.564.3199
david@lgchamber.com
95-6053584
July 8, 2009
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
157
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
X Economic Development/Marketing and Sponsorships (above $5,000)
What is the overall purpose or goal of your Organization?
Mission Statement:
To promote and enhance business growth - Civic well being - and a Sound quality of life
How long has your Organization been in existence? 59 Years 3 Months
3 Describe in general the activities or services of your Organization:
Objectives:
Creating a strong local economy — Promoting the community — Providing relationship
building opportunities — Political action — Representing the interests of businesses with
government
4 How many people does your Organization currently serve?
No. of Youth No. of Adults 550 No. of Seniors
(Does not include 22,000 residences with 40,000 individuals and countless numbers of
visitors that use/potentially use the Visitor Center, attend the events, access the website,
and receive the GEM)
How many people do you intend to serve during this Fiscal Year?
No. of Youth No. of Adults 650 No. of Seniors (Additionally as set forth in item 4)
6 How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth No. of Adults 425 No. of Seniors (Additionally as set forth in item 4)
How many paid employees/volunteers does your Organization employ?
Full time employees: 5 Part time employees: 0 Volunteers: 35 includes The Board
and Committees
„. 158
U
Describe how your Organization is managed and governed:
0
10
Board of Directors and its Bylaws
Please provide information on your Executive Board members or contact person:
Name Home Address (See Attached)
What is your annual schedule of events, and during what months does your Organization operate?
(See Attached)
11 Do you charge admission, membership fees, dues, etc? X Yes No
If yes, please describe: The Chamber charges admission fees for participation in our
events, and Annual membership fees/dues to become and
continue to be a member.
12 What are your other sources of revenue for this funding year?
Source Amount
City Contract for Services $150,000
Membership Dues $136,890
Sponsorships $ 52,500
Events $ 90,040
Publications/Advertising $120,600
does not include immaterial misc. income
Total Needed $549,900
Total Received $551,990
Balance $ 2,090
13 Amount of money requested from the City of La Quinta? $12,000
14 Has your Organization been funded by the City of La Quinta previously? Yes X No
If yes, when? (Not by Grant only a Contract for Services)
15 Please provide the name and address of the bank in which the Organization's funds are kept:
Pacific Western Bank
78-080 Calle Estado
La Quinta, CA 92253
16 Please provide the name and title of those individuals authorized to sign on the Organization's
account - (must provide at least two individuals):
David S. Archer - President/CEO
Thomas McDermott Jr. - Chairman
Scott Brooks - Immediate Past Chair
Lee Osborne - Treasurer
Kathleen McEntee - Secretary
159
17 Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested
funds and how these funds will be used, if awarded.
Facility Request and the funds would be used to offset current office rental expense.
18 Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. If
applying for Economic Development/Marketing and Sponsorships grant funding, please explain
how the City of La Quinta and/or local businesses would be benefited.
The La Quinta Chamber of Commerce is the Voice of Business for Chamber business and
associate members. Given these economic times, it is imperative that we provide
heightened support through education, programming and events. It is our intention to raise
the bar by not only continuing to deliver well -established programs and events but also by
reaching into our membership to provide availability of and access to resources, as well
unique opportunities that will help them through the current economic downturn. We intend
to help them become stronger, more viable businesses resulting in an upturn in traffic and
revenues. Additional funding allows the La Quinta Chamber flexibility in extending our hand
in areas such as revitalizing the existing Village Sign program concurrent with the City's
new sign program and creating local marketing programs such as "The Band of Locals" that
attract shoppers and patrons from outside the city of La Quinta.
19 Marketing/Media Plan. If you are applying for an Economic Development/Marketing grant and your
request for funding is above $5,000, you must submit a detailed marketing/media plan for review by
the La Quinta Marketing Committee. Your plan must outline all of your advertising and marketing
strategies (including, but not limited to: print, radio, television, online, public relations, and signage)
and describe how those promotional efforts will benefit the City of La Quinta.
(Not applicable as it pertains to rent reduction)
20 Attach copies of the last three months bank statements for the Organization's checking and savings
account.
(See Attached)
21 Attach a copy of your Program Operating Budget for the current year.
(See Attached)
22 Non-profit Organizations must attach a copy of the organization's current IRS Form 990.
(See Attached)
.„. C 160
( Grm offA�D,xrl
441
CHAMBER OF COMMERCE
LA QUINTA CHAMBER OF COMMERCE
EXECUTIVE BOARD OF DIRECTORS
2009-2010
Executive Committee
Thomas McDermott, Chair
Law Once of Thomas McDermott
48W Via Amistad Le Quints, CA 92253
Work:760-779-5800 Fax:760-346-8255
Email: tmcdermottamcdelaw.com
John Pena, Chair Elect
John Pena & Associates,
51405 Calle Hueneme La Quinta, CA 92253
Work:760-564-4184 Fax:760-564-4805
Email: ipenalCa7dc.rr.com
Lee Osborne, Treasurer
Peterson, Slater & Osborne Accountancy Corp.
43671 Messing Ct La Quints, CA 92253
Work: 760-777-9805 Fax: 760-777-9482
Email: losbome(psocpa.com
Kathleen McEntee, Secretary
Kathleen McEntee & Associates, Ldt.
54-613 Oak Hill, La Quinta, CA 92253
Work:760-262-4080 Fax:760-564-7625
Email: kmcentee kmcenteeassoc.com
Scott Brooks, Immediate Past Chair
Brooks Printing Impressions
42-540 Iowa Street, Palm Desert, CA 92211
Work: (760) 469-3125 Fax: (760)469-3125
Cell: (760)409-4790
Email: scoftObrookspdntingimpressions.com
Last Updated 7/9/2009 4:41 PM
Page 1 of 1
161
La Quinta Chamber of Commerce
Event Summary
Mayor's Luncheon
15t Thursday each even month bi-monthly (Feb, Apr, June)
11:30 a.m.
— 1:30 p.m.
Breakfast Network
3rd Thursday each even month bi-monthly (Feb, Apr, June)
7:30 a.m.
— 9:00 a.m.
Power Lunch
2"d Thursday each odd month bi-monthly (Jan, Mar, May)
11:30 a.m.
—1:00 p.m.
Mixers
2nd Friday each Month As approprate
5:30 p.m.
— 7:30 p.m.
Mixers
4th Wednesdav each month
5:30 p.m.
— 7:30 p.m.
Month Event Venue Sponsor& Speaker
July 2009
July,01 2009 New Member Orientation
GloballyLocally(Art
July 09, 2009 Power Lunch Cliffhouse Davis)/
July 22, 2009 Mixer Cliffhouse
August 2009
August 06, 2009
Mayor's Luncheon
August 20, 2009
Donuts with David @ chamber
August 26, 2009
Mixer Arnold Palmer's
September 2009
September 02, 2009
New Member Orientation
September 10, 2009
Power Lunch
September 16, 2009
Mayor's Cup Golf Challenge SilverRock
September 23, 2009
Mixer Hill Top Automotaive
October 2009
October 01, 2009 Mayor's Luncheon
October 15, 2009 Donuts with David @ chamber
October 28, 2009 Mixer
November 2009
November 04, 2009
November 12, 2009
November 25, 2009
December 2009
December 03, 2009
December 07, 2009
Halloween Harvest Mixer
New Member Orientation
Power Lunch Earthquake kits
Mixer
Mayor's Luncheon
Toy's for Tots Mixer
December 17, 2009 Donuts with David @ chamber
January 2010
January 14, 2010 Power Lunch
January 27, 2010 Mixer
162
Month Event Venue Sponsor& Speaker
February 2010
February 04, 2010 Mayor's Luncheon
February 18, 2010 Donuts with David @ chamber
February 24, 2010 Mixer
February 27, 2010 Car Show
March 2010
March 11, 2010
March 24, 2010
April 2010
April 01, 2010
April 15, 2010
April 24, 2010
April 28, 2010
May 2010
May 13, 2010
May 26, 2010
Power Lunch
Mixer
Mayor's Luncheon
Donuts with David @ chamber
City Picnic/Birthday
Mixer
Power Lunch
Mixer
April 2010
June 03, 2010 Donuts with David @ chamber
June 17, 2010 Installation Lunch
June 23, 2010 Mixer
163
U18 00099 01
ACCOUNT:
, PACIFIC WESTERN BANK
LA QUINTA CHAMBER OF COMMERCE
78-275 CALLE TAMPICO #B
LA QUINTA CA 92253
PAGE: 1
21200751 03/31/2009
30
0
15
aacaaaaaaaa.ommama.GamaCOCaaaaaaaaCLSCaaaamvaa wammaaaevcaaaa... va mm m m m m v Ga aacaa
LA QUINTA OFFTCE TELEPHONE:760-836-0870
78-080 CALLS ESTADO SUITE 101
LA QUINTA CA 92253
TJC6avmm wammmaaaGCCaamaaaaaaaaaamammmmCmmmma..000aaaaaOaCa
OUR FINANCIAL STRENGTH, STABILITY AND SECURITY HAVE US WELL -POSITIONED TO
MEET YOUR BANKING NEEDS AND EXCEED YOUR EXPECTATIONS.
TO LEARN MORE, VISIT WWW.PACIFICWESTERNBANK.COM.
PARTNER WITH -STRENGTH. PARTNER WITH PACIFIC WESTERN BANK.
vavaaaGaeaaavmmmmmm>evmvaaars=aaaaaaaaaaaeevwaaamammmavveawawaa�voaavvvavveaaaa
Business Interest ACCOUNT 21200751
c>avaammvaaammvvavaacvcaaaavaaaaaaaaammmamaamavvawav_aaaaaaaanaavmmmmmvaaaaaav
MINIMUM BALANCE 424.10 LAST STATEMENT 02/27/09 696.83-
AVG AVAILABLE BALANCE 17,849.20 23 CREDITS 55,100.45
AVERAGE BALANCE 21,340.16 26 DEBITS 50,108.23
THIS STATEMENT 03/31/09 4,295.39
---- - - - - -- DEPOSITS - - - - - - - - --
REF #..... DATE ......AMOUNT REF #..... DATE ...... AMOUNT REF #..... DATE ...... AMOUNT
03/02 1,444.00 03/06 33,884.00 03/20 5,563.00
03/04 992.25 03/12 6,855.25
-- -- - - - -- OTHER CREDITS - - - - - - - - -
DESCRIPTION
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017763
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017763
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
* * * C O N T I N U E D
DATE
AMOUNT
03/04
115.00
03/05
50.00
03/06
60.00
03/09
189.00
03/10
1,050.00
03/11
100.00
03/16
400.00
03/17
135.00
03/18
730.00
03/19
200.00
03/20
950.00
03/24
811.25
MEMBER FDIC
Notioe: See Reverse Side For Important Information
„. ' 164
013 00099 01 PAGE: 2
ACCOUNT: 21200751 03/31/2009
PACIFIC WESTERN BANK
LA QUINTA CHAMBER OF COMMERCE
=avcaanvnac_anvm,vvaa==avvvvvvavvmavmamaa a a a aavmymmamamaamvaanaacnvvvvavvvvvav=v
Business Interest ACCOUNT 21200751
vvvvvavvvvvvv=nva=vvvvavaaaavmammmmamuasmaanvmaca===aaaaavcc=aaa=c=vvv==cvvvvvav
—— — — — — —— OTHER CREDITS — — — — —
— — — —
DESCRIPTION
DATE
AMOUNT
MERCHANT BNKCD
DEPOSIT 0000801017765
03/26
420.00
�.}
MERCHANT BNKCD
DEPOSIT 0000801017765
03/27
265.00
MERCHANT BNKCD
DEPOSIT 0000801017765
03/30
635.00
INTEREST
03/31
11.70
MERCHANT BNKCD
DEPOSIT 0000801017765
03/31
60.00
MERCHANT BNKCD
DEPOSIT 0000801017763
03/31
180.00
—— ——— — — —— — CHECKS — — — — — — —
— — —
CHECK #..DATE......
AMOUNT CHECK #..DATE...... AMOUNT CHECK #..DATE......
AMOUNT
5656*03/31
5,634.00 5689 03/27 1,200.00
5698*03/31
191.00
5680*03/06
3,392.66 5690 03/27 83.00
5752*03/31
117.00
5682*03/13
196.52 5691 03/30 930.00
5754*03/31
110.00
5686*03/04
105.58 5692*03/31 3,958.54
5802*03/06
1,911.91
5688 03/13
200.00 5696*03/30 3,392.66
5805 03/27
1,300.00
(*) INDICATES A GAP IN CHECK NUMBER SEQUENCE
OTHER DEBITS
DESCRIPTION
DATE
AMOUNT
NSF FEE CHARGE
03/02
27.00
MERCHANT BNKCD FEE 0000801017765
03/03
296.07
1277 LA QUINTA C'TRANSFER 1277
03/13
57.33
1277 LA QUINTA C TRANSFER 1277
03/13
1,924.02
1277 LA QUINTA C DIRDEP 1277
03/13
7,153.40
Anthem Blue Cros PYMT 458479
03/17
8,108.00
1277 LA QUINTA C TRANSFER 1277
03/27
57.33
1277 LA QUINTA C TRANSFER 1277
03/27
1,946.61
1277 LA QUINTA C DIRDEP 1277
03/27
7,382.66
PAYMENT TO BUSINESS MISC SECUR
LOAN 100465423
03/30
417.94
SERVICE CHARGE
03/31
15.00
— — — — — — — — — —
I N T E R E S T — — — — — —
— — — —
AVERAGE LEDGER BALANCE:
21,340.16 INTEREST EARNED:
11.70
AVERAGE AVAILABLE BALANCE:
17,849.20 DAYS IN PERIOD:
32
INTEREST PAID THIS PERIOD:
11.70 ANNUAL PERCENTAGE
YIELD EARNED: .75%
INTEREST PAID 2009:
16.45
— — — ITEMIZATION OF SERVICE CHARGE PAID THIS PERIOD — — —
TOTAL CHARGE FOR MAINTENANCE FEE: 15.00
—— — — — — —— DAILY BALANCE ————————
DATE ........... BALANCE DATE.. ......BALANCE DATE ........... BALANCE
03/02 720.17 03/03 424.10 03/04 1,425.77
** * CONTINUED ***
MEMBER FDIC Notice: See Reverse Side For7mportsnt i�li
m n
018 00099 01 PAGE: 3
ACCOUNT: 21200751 03/31/2009
PACIFIC WESTERN BANK
LA QUINTA CHAMBER OF COMMERCE
gCaaaaaaaaaaaaag006gCOCCCaammxmam xaviaaaiC2L'vaaaaaaaaxaggaa�qqiiiiiiiiiiiqqan
Business
Interest
ACCOUNT 21200751
aaavvcaxaaaavaccvvxasvvvvvivivvaavavaccnnacxgaaaaaaxaaavvaavvvavamvivvaxaaa
--— — — —
— —— DAILY
BALANCE — — — —
— — — —
DATE ...........
BALANCE
DATE.........
.BALANCE
DATE........
..BALANCE
03/05
1,475.77
03/13
28,778.18
03/24
29,459.43
03/06
30,115.20
03/16
29,178.18
03/26
29,879.43
03/09
30,304.20
03/17
21,205.18
03/27
18,174.83
03/10
31,354.20
03/18
21,935.18
03/30
14,069.23
03/11
31,454.20
03/19
22,135.18
03/31
4,295.39
03/12
38,309.45
03/20
28,648.18
MEMBER FDIC
Notice: See Reverse Side For Important Information
I
018 00099 01 PAGE: 1
ACCOUNT: 21200751 04/30/2009
PACIFIC WESTERN BANK
LA QUINTA CHAMBER OF COMMERCE 30
78-275 CALLE TAMPICO #B 0
LA QUINTA CA 92253 17
vaavvavcaavaysvvsvavvvaaaavva=avvace===c======x_aaaaavaavmaaaaavvaasaa-------
LA QUINTA OFFICE TELEPHONE:760-836-0870
78-080 CALLE ESTADO SUITE 101
LA QUINTA CA 92253
aaaaaac=aaaavxaa=vavvvvaavvvsavvvvaaaavccvca===as===avavavaa======aaa===aaaccaa
OUR FINANCIAL STRENGTH, STABILITY AND SECURITY HAVE US WELL —POSITIONED TO
MEET YOUR BANKING NEEDS AND EXCEED YOUR EXPECTATIONS.
TO LEARN MORE, VISIT WWW.FACIFICWESTERNBANK.COM.
PARTNER WITH STRENGTH. PARTNER WITH PACIFIC WESTERN BANK.
vvtraacavcaavvvvvvaaaavv=vvaaaa=a=====___=====a=aaaaaavcavavvvaaaavaaaavavavvavv
Business Interest ACCOUNT 21200751
=-caacaaaxaaaaaaaavavvavvvvacavvvvvcacacacacxa===x==aaaaaaavaaxaaaaavvxv=aa
MINIMUM BALANCE 4,326.98 LAST STATEMENT 03/31/09 4,295.39
AVG AVAILABLE BALANCE 9,388.91 23 CREDITS 40,661.22
AVERAGE BALANCE 10,813.76 27 DEBITS 31,884.86
THIS STATEMENT 04/30/09 13,071.75
—— —-—— — — — DEPOSITS — ———— — — — ——
REF #..... DATE ......AMOUNT REF #..... DATE ...... AMOUNT REF #..... DATE ...... AMOUNT
04/01 13,702.01 04/17 5,890.00 04/30 2,361.25
04/10 3,667.00 04/27 6,336.00
—— — —— ——— OTHER CREDITS — — — — — — — — —
DESCRIPTION
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
MERCHANT BNKCD DEPOSIT 0000801017765
* * * C O N T I N U E D
MEMBER FDIC
DATE
AMOUNT
04/01
30.00
04/02
200.00
04/03
1,010.00
04/06
326.25
04/D7
25.00
04/08
1,024.00
04/09
420.00
04/10
590.00
04/13
890.00
04/16
1,631.25
04/17
555.00
04/20
305.00
167
Notice: See Reverse Side For Important Inlortnatbn
018 00099 01 PAGE: 2
ACCOUNT: 21200751 04/30/2009
PACIFIC WESTERN BANK
LA QUINTA CHAMBER OF COMMERCE
aaaaa=====_____=====aa====
Business Interest ACCOUNT 21200751
aaa==a=avvvvvceamaacaavvaccca=ea==aaaaaaaca=aaaamaaacoaaaaaa======c===vaca==aaa
--- - -
- --- OTHER CREDITS ----- -
- - -
DESCRIPTION
DATE
AMOUNT
MERCHANT
BNKCD DEPOSIT
0000801017765
04/21
210.00
MERCHANT
BNKCD DEPOSIT
0000801017765
04/22
335.00
MERCHANT
BNKCD DEPOSIT
0000801017765
04/23
400.00
MERCHANT
BNKCD DEPOSIT
0000801017765
04/27
265.00
INTEREST
04/30
5.46
MERCHANT
BNKCD DEPOSIT
0000801017765
04/30
483.00
CHECKS
CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT
5693 04/06
877.00
5749*04/01
2,088.69
5758 04/16
232.58
5694 04/10
2,013.00
5751*04/01
600.00
5759 04/27
100.00
5695*04/20
512.00
5753*04/01
100.00
5760*04/22
325.00
5697*04/08
100.00
5755 04/03
500.00
5764*04/30
108.00
5699*04/01
600.00
5756 04/10
200.00
5806 04/06
124.05
5727*04/01
1,136.56
5757 04/15
2,700.00
(*) INDICATES A GAP IN CHECK NUMBER SEQUENCE
OTHER DEBITS
DESCRIPTION
DATE
AMOUNT
MERCHANT BNKCD
FEE 0000801017765
04/03
241.70
1277 LA QUINTA
C TRANSFER 1277
04/10
57.33
1277 LA QUINTA
C TRANSFER 1277
04/10
2,000.96
1277 LA QUINTA
C DIRDEP 1277
04/10
7,505.27
AETNA INC
04/23
309.28
1277 LA QUINTA
C TRANSFER 1277
04/24
57.33
1277 LA QUINTA
C TRANSFER 1277
04/24
1,756.91
1277 LA QUINTA
C DIRDEP 1277
04/24
7,141.26
MERCHANT BNKCD
DEPOSIT 0000801017765
04/29
80.00
PAYMENT TO BUSINESS MISC SECUR LOAN 100465423
04/29
417.94
- -
- - - - - - - - I N T E R
E S T - - - - - -
- - - -
AVERAGE LEDGER
BALANCE: 10,813.76
INTEREST EARNED:
5.46
AVERAGE AVAILABLE BALANCE: 9,388.91
DAYS IN PERIOD:
30
INTEREST PAID THIS PERIOD: 5.46
ANNUAL PERCENTAGE
YIELD EARNED: .71%
INTEREST PAID 2009: 21.91
DAILY BALANCE
DATE ........... BALANCE
DATE ........... BALANCE
DATE ........... BALANCE
04/01 13,502.15
04/03
13,970.45
04/07 13,320.65
04/02 13,702.15
04/06
13,295.65
04/08 14,244.65
*** C O
N T I N U E D
168
MEMBER FDIC
Notice: See Reverse S'nie For Important Information
019 00099 01 PAGE: 3
ACCOUNT: 21200751 04/30/2009
PACIFIC WESTERN BANK
LA QUINTA CHAMBER OF COMMERCE
mmmvmmm............aana.vaaavavaaanaavaavaecvamvmmemmvcacaa=mv.vcavvaavaaaaaa=ac
Business
Interest
ACCOUNT 21200751
mmavvay........m.mma..m.m.....m.a...a-vmavvvvvvasaaaaccvvaaovavvav
...... a.avvva
-- - - -
- -- DAILY
BALANCE --------
DATE ...........
BALANCE
DATE ...........
BALANCE
DATE.........
.BALANCE
04/09
14,664.65
04/17
13,178.76
04/24
4,326.98
04/10
7,145.09
04/20
12,971.76
04/27
10,827.98
04/13
8,035.09
04/21
13,181.76
04/29
10,330.04
04/15
5,335.09
04/22
13,191.76
04/30
13,071.75
04/16
6,733.76
04/23
13,282.48
"., ` 169
MEMBER FDIC Notice: Sea Reverse Side For Important iniormetion
ACCOUNT:' V+ 21200751 05/29/2009
PACIFIC WESTERN BANK
RECEIVED JUN 04 2009
LA QUINTA CHAMBER OF COMMERCE
78-275 CALLE TAMPICO #B
LA QUINTA CA 92253
M
0
13
LA QUINTA OFFICE TELEPHONE:760-836-0876
78-080 CALLS ESTADO SUITE 101
LA QUINTA CA 92253
aaseaaa==========a aaacaawwwwwaaaavaaaaa --- as===a=.....oaoowwwwawcaaaa=====aa
OUR FINANCIAL STRENGTH, STABILITY AND SECURITY HAVE US WELL -POSITIONED TO
MEET YOUR BANKING NEEDS AND EXCEED YOUR EXPECTATIONS.
TO LEARN MORE, VISIT WWW.PACIFICWESTERNBANK.COM.
PARTNER WITH STRENGTH. PARTNER WITH PACIFIC WESTERN BANK.
Business Interest ACCOUNT 21200751
MINIMUM BALANCE 4,012.53- LAST STATEMENT 04/30/09 13,071.75
AVG AVAILABLE BALANCE 2,220.95 19 CREDITS 5CI.,530.58
AVERAGE BALANCE 3,671.92 30 DEBITS 38;816.42
THIS STATEMENT 05/29/09 30,785.91
DEPOSITS
REF #..... DATE
.... ...AMOUNT
REF #.....DATE ......
AMOUNT REF #..... DATE ...... AMOUNT
05/05
2,462.75
05/20
4,737.75 05/29 32,755.00
05/07
5,572.00
05/26
1,435.00
05/08
2,446.50
05/28
730.00
-- - -
- - -- OTHER CREDITS - - - - - -
- - -
DESCRIPTION
DATE
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/01
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/04
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/06
MERCHANT
BNKCD
DEPOSIT
0000801017765
03/08
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/11
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/14
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/15
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/18
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/19
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/22
MERCHANT
BNKCD
DEPOSIT
0000801017765
05/26
* * * C O N T I N U E D
AMOUNT
465.00
243.75
532.00
264.00
2,056.25
260.00
300.00
380.00
735.00
300.00
855.00
MEMBER FDIC Notice: See Reverse Side For Important Informallon
VJV VVV)7 V1 LL�VG� L '
ACCOUNT: 21200751 05/29/2009
�s—
PACIFIC WESTERN BANK
LA QUINTA CHAMBER OF COMMERCE
aavavor_vaaa=avva.aaaaa...zvvvaaccca=====vvnava=.c ..............ave=aaaaa==a=a=ae
Business
Interest ACCOUNT 21200751
vaa.ay...aaa...vevvvvcca===v=v==avvcv=aaa.aaa:aaa=aa=====___===�=aaava......avv
-- - - - - -
- OTHER CREDITS - - - -
- - - - -
DESCRIPTION
DATE
AMOUNT
INTEREST
05/29
.58
--- - - --
- -- CHECKS - - - - -
- - - - -
CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT
CHECK #..DATE......
AMOUNT
5761*05/01
3,410.65
5768 05/03 2,000.00
90506*05/07
388.00
5763*05/01
1,895.10
5769 05/11 35.00
110055 05/11
419.64
5765 05/11
420.00
5770 05/06 1,300.00
110056 05/26
480.20
5766 05/04
200.00
5771 05/06 1,300.00
5767 05/06
4,797.00
5772*05/19 1,200.60
(*) INDICATES A
GAP IN CHECK NUMBER SEQUENCE
OTHER DEBITS
DESCRIPTION
DATE
AMOUNT
MERCHANT BNKCD FEE 0000801017765
05/05
325.41
1277 LA QUINTA C TRANSFER 1277
05/08
61.48
1277 LA QUINTA C TRANSFER 1277
05/08
1,899.39
1277 LA QUINTA C DIRDEP 1277
05/08
7,190.61
AETNA INC
05/18
927.00
BILLKATRIX BILL PAY 4383921262
05/21
3.50
PBGFS SPEED PAY SPEEDPAY PITNEY BOWES CC
05/21
300.00
VERIZON AP/DEP BILL PAY 4383921261
05/21
798.85
1277 LA QUINTA C TRANSFER 1277
05/22
59.48
1277 LA QUINTA C TRANSFER 1277
05/22
1,885.31
1277 LA QUINTA C DIRDEP 1277
05/22
7,022.26
NSF FEE CHARGE
05/26
27.00
OVERDRAFT CHARGE
05/27
5.00
NSF FEE CHARGE
05/27
27.00
OVERDRAFT CHARGE
05/28
5.00
SERVICE CHARGE
05/29
15.00
PAYMENT TO BUSINESS MISC SECUR LOAN 100465423
05/29
417.94
- - - -- - - - - - - I N T E R
E S T - - - - - - -
- - -
AVERAGE LEDGER BALANCE: 3,671.92
INTEREST EARNED:
.58
AVERAGE AVAILABLE BALANCE: 2,220.95
DAYS IN PERIOD:
29
INTEREST PAID THIS PERIOD: .58
ANNUAL PERCENTAGE
YIELD EARNED: .33%
INTEREST PAID 2009: 22.49
- - - ITEMIZATION OF SERVICE
CHARGE PAID THIS PERIOD - -
-
TOTAL CHARGE FOR MAINTENANCE FEE:
* * * C O N T I N U E D
MEMBER FDIC
15.00
�. 171
Notice: See reverse Sloe For Important Information
V1Y VVVJD V1 rAVL: J
ACCOUNT: 21200751 05/29/2009
4xx
PACIFIC WESTERN BANK
LA QUINTA CHAMBER OF COMMERCE
agIID. v lvv l v!!lIDDCDDDDDCDD avDIICggaIICovvaaD!!v
Business Interest ACCOUNT 21200751
aDCDcvvavaysaca!!!avlvvlavvII—caDcacvaavaaaaaaaaccgIIvcvccac!!!!!a!a!!lDcc=a--a
ITEMIZATION OF NSF PAID AND RETURNED ITEM FEES
THIS PERIOD YEAR TO DATE
NSF PAID ITEM FEE: 54.00 135.00
NSF RETURNED ITEM FEE: 00 DO
OVERDRAFT FEES: 10.00 10.00
-- - - - - -- DAILY BALANCE --------
DATE ........... BALANCE DATE ........... BALANCE
05/01
8,231.00
05/11
1,471.72
05/04
8,274.75
05/14
1,731.72
05/05
8,412.09
05/15
2,031.72
05/06
1,547.09
05/18
1,484.72
05/07
6,731.09
05/19
1,019.12
05/08
290.11
05/20
5,756.87
DATE......... .BALANCE
05/21
4,654.52
05/22
4,012.53-
05/26
2,229.73-
05/27
2,261.73-
05/28
1,536.73-
05/29
30,785.91
hs.. n 172
MEMBER FDIC Notice: See Reverse Tide For Important Information
11:52 AM LQCC
7/10/2009
Accrual Basis Profit & Loss Budget Assumptions
July 2009 through June 2010
Final Version
for Approval by Board
Jule
Proposed
Ordinary Income/Expense
Income
3006 • Contract - City of La Quints
3010 - City Contract 150,000.00
Total 3006 - Contract - City of La Quints 160,000.00
3020 • Memberships Dues
3021 • New 40,500.00
3022 • Renewals 90,090.00
3023 • Set Up Fee 6,300.00
Total 3020 • Memberships Dues 136.890.00
3070 • Major Sponsors
3071 • Diamond Sponsors
30,000.00
3071 • Emerald Sponsors
15,000.00
3071 • Ruby Sponsors
7,500.00
Total 3070 • Major Sponsors
52,500.00
Total 3079 • Program Events 90,040.00
Total 3029 • Publication Revenue 120,600.00
Total 3034. Other Income 1,659.64
3140 • Toys for Tots -mixer
3142 • Raffle 300.00
Total Income 551,989.64
Expense
XXXXX • Leadership Coachella Valley Expense 0.00
Total 4069 • Program Event 42,645.00
Total 4029 • Publications 149,800.00
4140 • Toys for Tots' 300.00
Total 4030 • Committee Expenses 2,540.00
4038 • Business Directories
0.00
4040 • City Map
0.00
4260 • Miscellaneous Exp.
600.00
5009 • Bank/CC Charges
6,000.00
6099 - Non -Recurring Expenses
0.00
Total 6000 • Administrative & General
348,030.94
Total Expense 549,915.94
Net Ordinary Income 2,073.70
Net Other Income 0.00
Net Income 2,073.70 1 %
Page 1bf'I "
oma No. 1545A047
Form 990
nepadmed of the Treasurr,r,
Internal Revenue Service(?))
A For the 2007
Return of Organization Exempt From Income Tax
Under section 501(c), 527, ar 4947JW? of the Internal Revenue Code
(except blackk lung benefit rus or private foundation)
► The organization may have to use a copy of this return to satisfy state reporting rec
or vear. or tax year heninninn 7/n1 Mile __a --A:-- eron
1 2007
Open to Public
Inspection
B Check d apphcahle: 0 EaWleyar IdenNncMlm Number
Free.
suu 95-60535 8 4
Andress charge IRS label La Quinta Chamber of Commerce
°rppnn1 78-275 Calle Tampico
Name Mange Ora".. E Tdephone nlanber
L d QI11Iltdr CA 92253
Ind,at return p
InStNecifiOc
n�owumn Termmalwn non.. F mNhed!'a rAsh X Accrual
Amended return
OIM(spear
Applical1w Panama •Section 501(eg) organizations and 4947SOX1)nonexemp( HaMl are clot appkMN b sM„n 527 arQavzafrom.
charitable trussttss must attach a completed Schedule A H (a) Is Has a group return for aa,hates?.... Yea H.
(Form 990 or 990-EZ). 11
H (b) If Yes: elver number or afM1llalrs ►
G Web site: � N/A
H (e) Are ail aelbates Included'+.......... ❑ yes ❑ No
J Organization type (11'No; atlach a I„L see nst"licu s.)
Check aril one) ........ X 501(c) 6 (insert na.7 4947(a)(1) or sn H (d) Is gIa a separate return filed by an
K Check here ► Lj if the organization is not a 509(a)(3) supporting organization and its arganmalron wverad by a group rubnp? yes X No
gross receipts are normally not more than $25,000. A return is not required, but if the 1 Grotto Exemption Number...
organization chooses to file a return, be sure to file a complete return.
M Check ► X d 91e arganlzabon is not requmd
L Gross recets:.Add lines 6b, 8b 9b and lob to Ime 12 .. 460 638 . to attach Schedule 8 (Form 9K 990-EZ, or 990-PF).
Part
1 IFL=venue Ex crises and Chan es in Net Assets or Fund Balances See the instructions.
1 Contributions, gifts, grants, and similar amounts received:
a Contributions to donor advisedfunds..................................... jai
IS Direct public support (not included on line Ia)............................ 1Ir
c Indirect public support (not included on line la) .......................... 1 c
of Government contributions (grants) (not included on fine la) ............... 1d
7 e la vdi.(* It"9)atpash $ noncash $ ) ........................
le
0.
2 Program service revenue including government fees and contracts (from Part VII, line 93)...............
2
154 273.
3 Membership dues and assessments.. . ............................................................ .
3
128 428.
4 Interest on savings and temporary cash investments ..................................................
4
219.
5 Dividends and interest from securities........... ........... ..........................................
5
6a Gross rents............................................................ I 6a
b Less: rental expenses ................................................... I 6b
c Net rental income or (loss). Subtract line 6b from line 6a............................................ .
6c
R
7 Other investment income (describe ....... ►
7
v
E
It a Gross amount from sales of assets other (A) Securities (9) Other
than inventory ry.................................... Ba
E
b Less: cost or other basis and sales expenses....... 8b
e Gam or (loss) (attach schedule) .......................... ore
d Net gain or (loss). Combine line 8c, columns (A) and(B)..............................................
(ld
9 Special events and activities (attach schedule). If any amount is from gaming, check here ... �QX
a Gross revenue (not including $ of contributions
reported on line lb)... . ................... I ........... ........... I .... 9a 30 934 .
Is Less: direct expenses other than fundraising expenses ....... ............ 9b 23 086.
c Net income or (loss) from special events. Subtract line 9b from line 9a............ Statement.l ....
9c
7,848.
10a Gross sales of inventory, less returns and allowances. . .... .............. 11081
b Less: cost of goods sold ............... ....... ........................ 10b
e Gross profit or (loss) from sales of Inventory (attach schedule). Subtract line lob from line 10a ................. ...........
10 e
11 Other revenue (from Part VII, line 103)............................................... ...............
11
146,784.
12 Total revenue. Add lines 1 e, 2, 3, 4. 5, 6c, 7, 8d, 9c, 10c, and 11.......... ...........................
12
437,552.
E
13 Program services (from line 44. column(B)).................. ................... I .... ........ I......
13
139 069.
x
I,
14 Management and general (from line 44, column(C))............................................... ..
74
402,163.
N
15 Fundraising (from line 44. column (D))........................ ..............
.......................
75
s
16 Payments to affiliates (attach schedule)..... ...
s
17 Tots expenses. Add lines 16 and.44, column A) ..................................... ...............
17
536,232.
A
18 Excess or (deficit) for the year. Subtract line 17 from line 12............ .............................
18
-98 680.
E S
19 Net assets or fund balances at beginning of year (from line 73, column (A)) ............................
19
99,787.
T 6r
20 Other changes in net assets or fund balances (attach explanation)........ See . Statement. 2......
20
-7 484 .
a
21 Nei assets or fund balances at end of year. Combine lines 18, 19, and 20 ..............................
21
-16, 377.
FsAA For Privacy Act ana raperworic Reduction Act Notice, see the separate Instructions. TEEA0109L 12/27/07 Form 990 (2007)
„. !` 17 4
!"Vi RI >7u cwr rd WU1laLa l.namDer or commerce 95-6053584 Page 2
Pali it Statement of Functional ExDenSCS All organ za6ons must complete column (Al. Columns (B), (C), and (D) are required
for section 501(c)(3) and (4) organizations and section 4947(a)(1) nonexempt charitable trusts but optional for others. (See instruct.)
Do not include amounts reported on line
6b, 8b, 9b, 10b. or 16 of Part 1,
(A) Total
(B) Program
services
(C) Management
and general
(D) Fundraising
22a Grants paid from donor advised
funds (attach sch)
(cash $
_
non -cash $
_)
If this amount includes
foreign grants, check here ❑...
22,
22 to Other grants and allocations (at sch)
(cash $
non -cash $ )
If [his amount includes
foreign grants, check here. ►El. ...
22b
23 Specific assistance to hndmiduals
(attach schedule) ..................
23
24 Benefits paid to or for members
(attach schedule) ..................
24
25 a Compensation of current officers,
directors, key employees, etc. listed
in Part V-A... .......................
2sa
0.
0.
0.
0.
25b
0.
0.
0.
0.
b Compensation of former officers,
directors, key employees, etc. listed
in Part V-B............................
e Compensation and other distributions, not
Included above, to disqualified persons (as
defined under section 4953(IXI )) and persons
described in section
49SKcX3XB).................... ......
25c
0.
0.
0.
0.
26 Salaries and wages of employees not
included on Imes 25a, b, and c.........
26
215 930,
215 930,
27 Pension plan contributions not
included on lines 25a, b, and c.........
27
26 Employee benefits not included on
lines 25a - 27 ......................
28
17,499.
17,499.
29 Payroll taxes .........................
29
17,002.
17,002.
30 Professional fundraising fees .... .....
30
31 Accounting fees .....................
31
17 815 .
17 815 .
32 Legal fees .. ..........................
32
33 Supplies ...................... ......
33
19 416.
14,416.
34 Telephone ...... ........ ..........
34
4,974.
4,974.
35 Postage and shipping.... ....... :.
3s
1 638.
1,638.
36 Occupancy. ........................
36
16 373.
16,373.
37 Equipment rental and maintenance.... _
37
9,375.
9,375.
38 Printing and publications ..............
38
4,093.
4,093.
39 Travel ................ ....... ....
39
2,483.
2,483.
40 Conferences, conventions, and meetings.... , ...
40
74.
74.
41 Interest.. . . ......... .. .. .........
41
128.
128.
42 Oepreaatrnn, depletion, etc (attach schedule)....
43 Other expenses not covered above Otemhaey.
42
8,002.
8.002.
a See Statement 3-
43a
20fi 430.
134,069.
72.361.
b -------------------
43b
c
43c
of
43 d
e
43e
I
43f
g------'-------------
43
44 1
536,232.1
139 069.
402 163.
0.
44 Total functional expenses. Add Imes 22a
threwgqn 43g. (Organizations complebng columns
B) (D), car these tolals to lines 13. 15.. ..
Joint Costs. Check, if you are following SOP 98.2.
Are any joint costs from a combined educational campaign and fundrarsmg solicitation reported in (B) Program services? ....... �O Yes X❑ No
If 'Yes,' enter 0) the aggregate amount of these joint costs $ ; 01) the amount allocated to Program services
$— ; Oil) the amount allocated to Management and general $ ; and (v) the amount allocated
SAA
'Menoloa. 0em2107
ON (2ao7)17 5
990
of
Form 990 is available for public inspection and, for some peo le, serves as the primary or sole source of information about a particular
organization. How the public perceives an organization in sucR cases may be determined by the information presented on its return. Therefore,
please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishments.
What
All
clien
izah
is the orgamzation's primary exempt purpose? � See Statement 4
organizations
Program Service Expenses
must describe their exempt purpose achievements in s clear and concise rnann r. Slate the number of
ts served, ppu�blications issued. etc. Discuss achievements that are not measurable. 501rc and 4 organ
/Reamwafor501(c)(37 and
(� ")r's and
and m [charitable trusts must also enter the amount of rants soda ocations to ers.
apt" ISiwcftm)
i T rg ni atia
i The Organization�_throuc�h events_ such as Mixe_rs,_ Business ExpositiST Lsl.
Mainstreet Marketplace, and various publ3cationsl_Qromotes business
— — — —
__.
within —the —City of —La Quinta.____—_
------------------------------------------------------
----------------------------------------------------
Grants and allocations $ If this amount includes foreign grants, check here..
139 069.
------------------------------------------------------
------------------------------------------------------
------------------------------------------------------
-----------------------------------------------------'
----------------------------------------------------
(Grants and allocations $ if this amount includes Foreign grants, check here ..
-----------------------------------------------------•
-----------------------------------------------------'
------------------------------------------------------•
------------------------------------------------------•
----------------------------------------------------
(Grants and allocations $ If this amount includes foreign rants, check here ..17
------------------------------------------------------
------------------------------------------------------
-----------------------------------------------------'
-----------------------------------------------------•
----------------------------------------------------
Grants and allocations $ If [his amount includes foreign grants, check here.. �
Other program services ..............................
Grants and allocations $ If this amount includes foreign grants, check here , .
f Total of Program Service Expenses (should equal line 44 column (B) Program services) 134,069.
BAA Form 990 (2007)
TEEA0103L 171VIO7 n 176
'w..
Form990(2007) La Quinta Chamber of Commerce 95-6053584 Pa e4
Palt IV Balance Sheets See the instructions.
Note: Where rtpuired, attached schedules and amounts within the description
column should be for end -of -year amounts only.
(A)
Beginning of year
(B)
End of year
45 Cash - non -interest -bearing .................... _....................... ........
16,750.
45
8,532.
46 Savings and temporary cash investments ...... ........................... ...
4,421.
46
4,671.
47a Accounts receivable .............. I............... 47al 44,850.
b Less: allowance for doubtful accounts .... ......... 47b 5, 948.
381217.
47c
38,902.
48 a Pledges receivable ................ .. . . .......... 48 a
to Less: allowance for doubtful accounts... .............. 48b
48c
49 Grants receivable ........... ............................ ......... ... ......
49
50a
50 a Receivables from current and former officers, directors, trustees, and key
employees (attach schedule) ...................................................
Slits
A
s.
s
E
s
Is Receivables from other disqualified persons (as defined under section 4958(0(1))
and persons described in section 4958(c)(3)(B) (attach schedule) ................
51 a Other notes and loans receivable
(attach schedule) ................................. 51 al
b Less: allowance for doubtful accounts .............. 51 b
52 Inventories for sale or use. ........ ......... .................................
53 Prepaid expenses and deferred charges............ ......................... ...
54a Investments - publicly -traded securities ................ cost FMV
Is Investments - other securities (attach sch)........ . .. .. ►Licost FMV
55a Investments -land, buildings, & equipment: basis.. 55a
51 c
52
2.906.
53
54a
Sob
Is Less: accumulated depreciation -
(attach schedule) ................................. 55b
56 Investments - other (attach schedule) .........................................
57a Land, buildings, and equipment: basis.............I 57al 65.718.
55c
56
Is Less: accumulated depreciation
(attach schedule) ............. Statement . 5... I 57b 39,525.
58 Other assets, including program -related investments
28,400.
57c
26,193.
6-------)..
(describe - See Statement- -----------
-----------
59 Total assets must equal line 74). Add lines 45 through 58......................
Sit862.
90,694.
59 1
79,160.
60 Accounts payable and accrued expenses .......................................
61 Grants payable...............................................................
62 Deferred revenue.............................................................
1,731.
60
47,037.
61
62
32,5
A
e
r
u
i
e
s
63 Loans from officers, directors, trustees, and key
employees (attach schedule) ..................................................
64a Tax-exempt bond liabilities (attach schedule) ............... ...
.................
Is Mortgages and other notes payable (attach schedule) ......................................
65 Other liabilities (describe ►... See Statement 7------),
-----------------
66 Total liabilities. Add lines 60 through 65 .................. ............. ......
63
640
-82 4 .
64 b
65
16,000.
907.
66
95,537.
Organizations that follow SFAS 117, check here and complete Imes 67
through 69 and lines 73 and 74.
67 Unrestricted ......................... ............................... ..... ..
89,707.
67
-16 377.
°n
C
68 Temporarily restricted ............. ................. .........................
69 Permanently restricted ..... ..................... ............................
Organizations that do not follow SFAS 117, check here and complete lines
70 through 74.
68
69
1
0
70 Capital stock, bust principal, or currentfunds...................................
71 Paid -in or capital surplus, or land• building, and equipment fund .................
72 Retained earnings, endowment, accumulated income, or other funds.. ...........
70
71
72
89,787.
73
-16 377 .
73 Total net assets or fund balances. Add Imes 67 through 69 or lines 70 through
72. (Column (A) must equal line 19 and column (B) must equal line 21) .........
74 Total liabilities and net assetslfund balances. Add lines 66 and 73. ..... .....
90 694.
74
79,160.
5AA Form 990 (2D07)
rErAM& o&eam '. 177
of Commerce g
per Audited Financial Statements with Revenue per
a Total revenue, gams, and other support per audited financial statements.... ......
b Amounts included on line a but not on Part I, line 12:
1 Net unrealized gams on investments... .. . ... I ......... I ................. .. bl
2Donated services and use of facilities ..... ....... .................... b2
3Recovenes of prior year grants. .......................................... .. b3
40ther (specify):
— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — b4
Add lines bl through b4.................................................
............................... ..
c Subtract line b from line a ............ . .. . ...............
d Amounts included on Part I, line 12, but not on line a:
1 Investment expenses not included on Part 1, line 6b ............................ ill
201her (specify): _ _ _ _ _ _ _ _
------------------------------ d2
Addlines dl and d2......................................................................
e Total revenue (Part I, fine 12). Add lines c and d.......... . ............... r
a Total expenses and losses per audited financial statements ................................................ a 536,232.
b Amounts included on line a but not on Part I, line 17:
1 Donated services and use of facilities ................ .......................... b1
2Prior year adrystmenls reported on Part I, line 20 ............................... b2
3Losses reported on Part I, line 2Q ...................... . ... ........... . ...... b3
40ther (specify):
--`------------------------------------roar
Add lines b1 through b4.................................................
...............................
c Subtract line to from line a ...................... ...............
d Amounts included on Part I, line 17, but not on line a;
1 Investment expenses not included on Part I, line 6b ....................... . . ...I dl
201her(speciy):
---- — — — — — d2
Add lines dl and d2...............................................
-- - ---.. ........ .... a„v............ ...............,............. ....... ...... ► e 536 232.
PartV•A Current Officers, Directors, Trustees, and Key Employees (List each person who was an officer, director, trustee.
or key employee at any time during the year even if Ihev were not rmmMencared ) M- th. ,
(A) Name and address
(B) Title and average hours
per week devoted
to position
(C) Compensation
Of not paid,
enter d})
(D) Contributions to
employee benefit
plans and deferred
compensation plans
(E) Expense
account and other
allowances
-----------------------
----------------•-----
See Statement 8
0.
0.
0.
------------------------
-----------------------
-----------------------
----------------------
:::::: I-
-
-
-----------------------
-----------------------
Vp11"" Form "0(2007)
178
Form SIN (2007)
La uinta Chamber of Commerce 95-6053584 Pa e 6
Part V-A
Current Officers Directors Trustees and Key Employees contfnued Yes No
75 a Enter the total number of officers, directors, and trustee; permitted to vote on orgamzabon business at board meetings . ► 17
Is Are any officers, directors, trustees, or key employees listed in Form 990, Part V-A, or highest compensated employees
listed in Schedule A, Part I, or highest compensated professional and other independent contractors listed in Schedule
A. Part II -A or II-B, related to each other through family or business relationships? If 'Yes; attach
a statement [hat
identifies the individuals and explains the relationship(s)........ _........................... — — _ ....... ..........
751a
X
c Do any officers, directors, trustees, or key employees listed in form 990, Part V-A, or highest compensated employees
listed in Schedule A. Part I, or highest compensated professional and other independent contractors listed in Schedule
A, Part II A or II-8. receive compensation from any other orgganizations, whether tax exempt or taxable, that are related
to the organization? See the instructions for the definition of'related organization' ►
............ .
If 'Yes,' attach a statement that includes the information described in the instructions.
of Does the organization have a written conflict of interest pofcy7 ....... ............ . . ............
75d
X
o�.av_c �_—__,.,,r____ ......
i• -•. -.- i ranncr vincers, Directors, i trustees, ana Key Employees That Received Compensation or Other
Benefits of any former officer, director, trustee, or key employee received compensation or other benefits (described below)
during the year, list that person beow and enter the amount of compensation or other benefits in the appropriate column. See
the instructions,)
(A) Name and address
(B) Loans and
Advances
(c) Compensation
(if not paid,
enter .0.)
(D) Contributions to
employee benefit
plans and deferred
compensation plans
(E) Expense
account and other
allowances
None ------_
---- -------------
------------------------
0.
0.
0.
0.
------------------------
------------------------
------------------------
-------------------------
-------------------------
------------------------
------------------------
------------------------
------------------------
------------------------
Part VI I Other Information(See the instructions.
Yes
No
76 Did the organization make a change in its activities or methods of conducting activities?
If'Yes,' attach a detailed statement of each change................................................................
77 Were any changes made in the organizing or governing documents but not reported to the IRS? .......................
If 'Yes,' attach a conformed copy of the changes.
78a Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return?..
Is If 'Yes,' has it filed a tax return on Form 990-T for this year? ........................................... . ............
79 Was there a liquidation, dissolution, termination, or substantial contraction during the
year? If 'Yes,' attach a statement..................................................................................
80a Is the organization related (other than by association with a statewide or nationwide organization) through common
membership, governing bodies, trustees, officers, etc, to any other exempt or nonexempt organization? ..... I .........
bIf'Yes,'enter the name of the organization* N/A
— ----- -----
— — m
and check whether it is exept or nonexempt.
81 a Enter direct and indirect political expenditures. (See line 81 instructions.) .. ............ alai 0.
b Did the organization file Form 1120-POL for this ear? . ............................. ........... ... ..... . .....
76
X
77
X
78a
X
78b
N
A
79
X
80a
81b
Ix
Form 990 (2007)
TeEA010% 1121271e7 .. 179
of
82 a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge or at
substantially less than fair rental value?, , ....... ... .... ................ .......... I........... ...... ....... .
82a
X
b If 'Yes; you may indicate the value of these items here. Do not include this amount as
revenue in Part I or as an expense in Part If. (See instructions in Part 111.)................I 82b N/A
83a Did the organization comply with the public inspection requirements for returns and exemption applications?... ......
b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? ...................
84a Did the organization solicit any contributions or gifts that were not tax deductible? ...... . . . ............. ........... .
93a
X
83b
X
84a
X
b If 'Yes,' did the organization include with every solicitation an express statement that such contributions or gifts were
notlax deductible? ..... ........ ........ ......................................................................
85a 507(c)(4), (5). or (6), Were substantially all dues nondeductible by members? .......................................
Is Did the organization make only in-house lobbying expenditures of $2,000 or less? ....................................
If 'Yes' was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a
waiver for proxy tax owed for the prior year.
84b
N
A
858
1 X
85b
X
c Dues, assessments, and similar amounts from members .......... ...................... 85cl 0.
d Section 162(e) lobbying and political expenditures ....................................... 85 dj 0.
e Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices,... ............. . . ese 0.
f Taxable amount of lobbying and political expenditures (line 85d less 85a)................. 851 0,
g Does the organization elect to pay the section 6033(e) lax on the amount on line 85f?................................
BS
N
A
In if section 603XeXiXA) dues notices were sent, does fhe organization agree to add the amwi l on line BSf to its reasonable estimate of
dues allocable to nondeductible lobbing and political expenditures for the follwang tax yeart............................................
86 501(c)(7) organizations. Enter: a Initiation fees and capital contributions included on
line12................................................................................ 86a N/A
b Gross receipts, included on line 12, for public use of club facilities ........................ 86b N/A
87 501(c)(12) organizations. Enter: a Gross income from members or shareholders ......... 87a N/A
85h
N
A
b Gross income from other sources. (Do not net amounts due or paid to other sources
against amounts due or received from them.) ........................................... 87b N/A
88 a At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership,
or an entity disregarded as separate from the organization under Regulations sections 301.7701.2 and 301.7701-3?
If '(as,' complete Part IX............................................................... ......_.
..................
sea
X
b At any time duringg the yyeear, did the organization, directly or indirectly, own a controlled entity within the meaning of
section 512(b)(13)? It'Yes,' complete Part XI .................................................. .. ►
................
89a 501(c)(3) organizations.. Enter: Amount of lax imposed on the organization during the year under:
88b
X
section 4911 - _ _ _ _ _ _ N/A ; section 4912 - _ _ _ _ _ _ _ _ _N_/A section 4955 ►
_ _ _ _ _ _ _ _N_/_A
b 501(c)(3) and 501(c)(4) organizations. Did the organization engage in any section 4958 excess benefit transaction
during the year or ddidd it become aware of an excess benefit transaction from a prior year? If *Yes,' ailach a statement
explaining each transaction ............................ _.........................................................
e9b
N
A
890
X
c Enter: Amount of lax imposed on the orgganization managers or disqualified persons during the
year under sections 4912, 4955, and 4959.................................................. N/A
d Enter: Amount of tax on line 89c, above, reimbursed by the organization ..................... ► N/A
e All organizations. Al anytime during the tax year, was the organization a party to a prohibited tax shelter transaction?.
f All organizations. Did the organization acquire a direct or indirect Interest in any applicable insurance contract?........
89f
X
g for supporting organizations and sponsoring organizations maintaining donor advised funds. Did the supporting
organization, or a fund maintained by a sponsoring organization, have excess business holdings at any time dur
theyear?.........................................ng.................................. ... 89 X
.........................
90 a List the slates with which a copy of this return is filed ► None
--------------------------------------
b Number of employees employed in the pay period that Includes March 12, 2007
(See instruction)....... . .. ....... ............ .. I 90bj 6
91 a The books are in care of ► John Marks Telephone number ► (760) 668-0544
Locatedat► P_0_Box 2844_ Rancho Mirage CA_________ ZIP+4- 92270_
b Al any time during the calendar year, did the organization have an Interest in or a signature or other authority over a Yes No
financial account In a foreign country (such as a bank account, securities account, or other financial account)? . .... 91 b X
If 'Yes,' enter the name of the foreign country. ►_ _ _ _ _ _ _
See the instructions for exceptions and filing requirements for Form TD F 90.22.1, Report of Foreign Bank and
Financial Accounts.
BAA
rEEA0107L 0911=7
Form 990 (2007)
.«..n 180
c At any time during the calendar year, did the organization maintain an office outside of the United States? ...... I 91 c
If 'Yes,' enter the name of the foreign country ..
92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990in lieu of Form 1041— Check here ......... ............. N/A..
or
N
Note: Enter gross amounts unless
otherwise indicated.
93 Program service revenue:
a
b
Unrelated
business incomeV Y
Excluded by section
512. 513. or 514
(E)
elated or exem
Rfunclon income t
Business code
Amount
Exclusion code
Amount
c
d
e
1 Medicare/Medicaid payments........
g Fees & contracts from government agencies...
94 Membership dues and assessments..
95 Interest on savings & temporary cash immintt .
96 Dividends & interest from securities..
97 Net rental income or ocss) from red estate:
a debl•financed property ..............
Is not debt -financed property ..........
98 Net rental income or (loss) from pen prop....
99 Other investment income............
100 Gain or (loss) from sales of assets
other than inventory .................
101 Net income or (loss) from special events .....
102 Grins prom or floss) from sales at mvenj......
103 Other revenue: a
In Board Installation
159 273.
128 428.
219.
7 89 8 .
1.5607
c Business Expo
4 157.
d Luncheons
38 903.
e Other Revenue
i02 164.
704 Subtotal (add columns (B), (D), and (E)).....
437 552 .
105 Total (add line 104, columns (B), (D), and (E))........................................................ 437,552.
Note: Line 105 plus line le, Part), should equal the amount nn lino 17 aw,f I
PartVIII
Relationship of Activities to the Accomplishment of Exempt Pu oses
See the instructions.
Line No.
Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment
of the organization's exempt purposes (other than by providing funds for such purposes).
See Statement 9
Part IX
information Regarding Taxable
Subsidiaries and Disrectarded Entities
See the instructions.
(A)
Name, address, and EIN of corporation,
partnership, or disregarded entity
(B)
Percentage of
ownership interest
(C)
Nature of activities
(D)
Total
income
(E)
End -of• ear
assets
N/A
%
%
Daaf Y I IrkFfsiV.s.>+is.1 D.dr....
%
:_a._.a
_-.1
a Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? ........... ..... Yes X No
Is Did the organization, during the year, pay premiums, directly or indirectly, on a personal benefit contract? .......... Yes X No
Note: It 'Yes' to ft Ale Form 8870 and Form 4721(see instructions).
SAA TEEA0109L 12,27107 Form 990 (2007)
181
sm
I Miurmanon Kegaraing 1 transfers To and From Controlled Entities. Complete only if the
organization is a controlling organization as defined in section 512(b)(13).
Yes I No
106
Did the reporting organization make any transfers to a controlled enllty as delined in section 512(b)(13) of the Code? If
'Yes,' coin late. the schedule below for
each conUolled entity ..... , ... X .........................((..))...... ..........
Name, address, of each Employer Identification Descrlpdon of (D}
controlled entity Number
transfer Amount ofI transfer
a
_'------------------------
-------------------------
b—
— — — — — — — — — — — — — — — — — — — — — — — —
-------------------------
--------------------
Totals
Yes
No
107
Did the reporting organisation receive any transfers from a controlled entity as defined in section 512(b)(13) of the Cade? If Yes,' coin late the schedule below for
each controlled anti .... ,,,, , , , , , , , ,,,, , , , , , ,
................
X
A
Name, address, of each
controlled entity
(B)
Employer Identification
))
tCl
Description of
(D1
Number
transfer
Amount ofitransfer
a
------------------------
— — — — — — — — — — — — -- —
c
--------------------------
Totals
YTxe
108
Did the organization have a binding written contract in effect on August 17, 2006, covering the interest, rents, royalties, and
annuities described in question 107 above?
.... ................
lrw c8riai�ean8tomp%' De 4ial Iat owemp rer o tdr Ass rali�"r) a has �on al�nl r a iol' n d wti preWrer fMias er�iyd Ikro tltllP 4es1 of my lagnledae and babel. ,1 u pepaMr (o ��a
Please
a.
►
Sign
Sgnalure of over
Dace
Here
►
Type or print mom ano bpe- -
Paid
Pre-
P e0arer's -. Dab ,
sronawre ► ��--�/ _-r' �z--- 1I1 �1 0
cr d &gv a y;s Sosts"Uon 8jN (See
payer's
1
Farn'sname(o Oscar G. Armi' , CPA
employed a N/A
Use
Onlyadaress
EIN . N/A
mood), ► 41-990 Cook St., Suite Sol
a d
raee
ZIP.4' Palm Desert, CA 92211
Pnoaenc � (760)-773-4078
Form 990 (2007)
TEEA0110L MM7 / Q
hsw. v
ATTACHMENT 4
F
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ti5
C�yOF T9
TA
• ��
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: ARTHRITIS FOUNDATION
Amount Requested: $5,000
Contact Person: Sharma Hirschi
Mailing Address: 73-710 Fred Waring Drive Suite # 104
City: Palm Desert State: CA Zip Code: 92260
Work Telephone: 760-773-3076
Cell phone:_ 760-831-6252
E-mail Address: shirschi@arthritis.ore
501(c)3 Taxpayer I.D. Number: 95-188447
Date Application Submitted: 6/26/09
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
183
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
_ X_ Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
Economic Development/Marketing and Sponsorships (above $5,000)
1. What is the overall purpose or goal of your Organization?
The Arthritis Foundation, Coachella Valley Branch, is seeking funding from the City of
LaQuinta, for the "Arthritis Foundation Life Improvement Exercise and Educational
Programs" which consists of:
• The Athritis Foundation Warm Water Exercise Program, the disease of arthritis
affects joints, doing exercise in warm water (83-90 degrees) has a very therapeutic affect on the
participant and eliminates stress on the joints through the buoyancy of the water.
• The Arthritis Foundation Land Based Exercise Program, this a joint safe exercise
program offered in a class setting, either in a standing or seated position, these exercises provide
joint -safe flexibility stretches, strength and endurance moves, which also helps the participants
with their activities of daily living.
• Tai Chi from the Arthritis Foundation, is a form of exercise that is done in the Sun
Style, which also provides to the participants a way to reconnect the body, mind and spirit, with
deep breathing techniques, balance and coordination moves.
• The Arthritis Foundation Self -Help Course, developed by Stanford University for the
Arthritis Foundation, it is a six week course, one day a week for two hours, which teaches
people with arthritis how to become self -managers. During the six weeks, the participants learn
how to manage stress, fatigue and pain; they also learn the importance of proper nutrition, joint
safe exercise, and how to speak more efficiently to their doctor. Through weekly personal action
plans and a buddy system, they regain back their social interaction as well.
Several evaluation studies have been conducted on behalf of the Arthritis Foundation Life
Improvement Exercise and Educational Programs; these studies have revealed significant
improvements of self -care behaviors, level of pain and self -efficacy. It has been determined that
not only were there the physical benefits from these programs, but the psycho -social benefits as
well.
184
2. How long has your Organization been in existence? _61 Years _3_ Months
3. Describe in general the activities or services of your Organization:
The Coachella Valley Branch currently offers each week over 170 Life Improvement
Exercise and Self -Help programs throughout the valley. Along with the Life Improvement
programs, we also do lecture series, Lunch and Learn, Talk and Tea's and have pilithera of
collateral material we disiminate at all programs. The Arthritis Foundation is very fortunate to
be able to partner with so many excellent facilites which include, in LaQuinta The Seasons and
the Seasons at Mira Flores, as well as the LaQuint Senior Center, and throughout the valley from
Indio to 29 Palms, sites such as: Desert Regional Medical Center, JFK Memorial Hospital,
Eisenhower Medical Center, The Joslyn, & Mizell Senior Centers, Also many of the Assisted
Living Centers such as Brookdale Mirage Inn, Halmark, Carlotta and Mission Hills (formerly
Monarch) The Arthritis Foundation also offers classes at the Braille Institute and many Country
Clubs and Health Clubs and Hotels.
4. How many people does your Organization currently serve?
The Coachella Valley Branch offers over 170 Programs each WEEK, the average
attendance in each class is approximately 15- 20 participants, however many of our
Educational Forums and Lectures far surpass these numbers. Below is an
approximate:
No. of Youth 250 No. of Adults 1,100 No. of seniors 7,500
How many people do you intend to serve during this Fiscal Year?
No. of Youth _300_ No. of Adults _1,100_ No. of Seniors _8,500_
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 50 No. of Adults _150_ No. of Seniors _800_
.1.. 185
7. How many paid employees/volunteers does your Organization employ?
Full time employees _3_ Part time employees _0 Volunteers 100
The Local Arthritis Foundation, Coachella Valley Branch consists of 3 Highly Qualified
Staff Members;
Cortney Weir, Executive Director
3 Years with the Arthritis Foundation
11 Years of Non -Profit Experience
Sharma Hirschi, Senior Program Director
6 years with the Arthritis Foundation
9 years of Non -Profit Experience
Cheryle Rasmussen, Administrative Assistant
2 year at the Arthritis Foundation
12 years of Non -Profit Experience
8. Describe how your Organization is managed and governed:
The local branch of the Arthritis Foundation is governed by a 20 member Advisory
Board, which meets on a quarterly basis. The Southern California Chapter of the Arthritis
Foundation is managed by a Governing Board. (See Attached -Local Board Member List)
Please provide information on your Executive Board members or contact person:
***See Attached List
10. What is your annual schedule of events, and during what months does your Organization
operate?
The Coachella Valley Branch of the Arthritis Foundation, is opened Monday
through Friday from 8:30 A.M. to 5:00 P.M. (Standard Government Holidays Observed)
For 2009 up -coming events include:
ARTHRITIS "COMMITMENT TO A CURE" GALA
MAY 2, 2009 at the ESMERALDA HOTEL
ARTHRITIS "WALK"-- NOVEMBER 7, 2009
PALM DESERT CIVIC CENTER PARK
•". 0 186
1. Do you charge admission, membership fees, dues, etc? _X_ Yes _X_ No
If yes, please describe:
The majority of the programs and services offered by the Arthritis Foundation are at no -cost,
there are a few locations where classes are offered at a low cost ($3). Please note that if any
participant is not available to pay, the Arthritis Foundation offers a scholarship program which
allows the participant to attend free of charge.
12. What are your other sources of revenue for this funding year?
For the Life Improvement Programs, the CV Branch also seeks underwriting from local
businesses and requests that the hosting facility pay a portion of the Instructor's stipends. The
Arthritis Foundation also requests that hosting facilities assist with heating of pools, or
providing a room for classes at no charge. In that way, true partnerships are formed with local
entities to insure that programs have longevity and to continue to maximize our outreach and
service delivery to all LaQuinta and valley residents
Source
Amount
Desert HealthCare District $129 000
The City of Indian Wells (pending) $ 10,000
The City of Rancho Mirage $ 25,000
Champion Volunteer Foundation $ 3,500
NAPP_ _Grant $ 5.000
(**** These sources of revenue listed are reserved for The Arthritis Life Improvement
Programs, other unreserved sources of income from donors and sponsors are on attached
list)
Total Needed $_$500,000
Total Received $_$350,00
Balance $_$150,000
«...' 187
13. Amount of money requested from the City of La Quinta? $5,000
14. Has your Organization been funded by the City of La Quinta previously?
x_ Yes No If yes, when? 2007/08
15. Please provide the name and address of the bank in which the Organization's funds are
kept: Comerica
1650 Ximeno Ave.
Suite #100
Long Beach, CA.
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name: Title:
Manuel Loya, President/Chief Executive Officer
Mireya Pena Vice President, Community Programs and Services
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded.
"The Arthritis Foundation's mission is to improve lives through leadership in the
prevention, control and cure of Arthritis and related diseases."
The Arthritis Foundation started right here in the desert in 1948, when a group of
Rheumatologists met in Indian Wells to strategize on how best to serve their patients who
suffered with arthritis. 60 years later, the National Arthritis Foundation, now based in Atlanta
Georgia, is the leading organization funding research and development of life changing new
treatments, procedures and medications for the growing population living with this devastating
disease.
Over 46 Million Americans live with doctor diagnosed arthritis and over 300,000 of them are
children. There is over 120 different forms of Arthritis, such as Lupus, Lyme disease,
Osteoarthritis, Rheumatoid Arthritis, Osteoporosis Ankylosing Spondylitis, even Gout and
Carpel Tunnel fall under the umbrella of Arthritis. With so many diseases, and with the
population of our desert consistently on the rise, we need to help these people!!!
«.: 188
Sadly in our valley we only have 4 Rheumatologists, Dr. Joel Hirschberg, Dr. Maria Greenwald
and Dr. Ellen Blanton, and new to the desert is Dr. Michael Lovy (NO Pediatric
Rheumatologists.) Although each of these Rheumatologist are very good at what they do, they
are overwhelmed with patients, it takes the average new patient nearly 3 months to get in to see
one of these doctors, which is why the Arthritis Foundation's Programs and Services are so vital
to the residents of our valley. When a participant joins one of these programs they see immediate
results. They begin to make friends with others who deal with similar issues; they also see how
much their lives have improved not only physically and emotionally, but also financially,
because they have less doctor visits! Through the action of movement they feel less pain and
have less inflammation, through the techniques taught in the Self -Help Program they learn to
manage stress, fatigue and gain a greater understanding of self -efficacy.
***Please Note: This year the AF Aqua and Land Based Exercise Programs have had major
revisions, which include the use of equipment, for Aqua the classes will be using Webbed
Gloves, Aqua Paddles, Noodle Bars and Kick Boards, for Land classes they will incorporate the
use of dumbbells, ankle weights and tubing. These new revision will bring these classes to a
higher standard and will make the classes more fun.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited.
The Arthritis Foundation Programs and Services are available to anyone, but are designed for
people suffering with arthritis, no matter their age, socio-economic status, type of arthritis or
their gender. Although The Coachella Valley Branch of the Arthritis Foundation takes pride in
offering so many classes throughout our valley, there is still a great need to expand these
programs, especially "down -valley" in the City of LaQuinta, Indio and other surrounding cities.
All programs are taught by Arthritis Foundation Nationally Certified Instructors. On a quarterly
basis, these instructors gather information from class participants by requesting them to fill out
forms and surveys as requested in grant protocols. These Nationally Certified Instructors teach
The Life Improvement Exercise and Educational Programs by utilizing National Instructor
Manuals that are designed to achieve class consistency. Surveys will periodically be distributed
to class participants who will gather information on age, gender and ethnicity. Class attendees
are also required to sign a waiver for liability purposes in order to attend Arthritis Foundation
classes.
�•. •" 189
The Arthritis Foundation Program Director, Shanna Hirschi, evaluates all Life
Improvement Exercise and Educational Programs on an ongoing basis throughout the
year. These statistics are not only for the purpose for the Arthritis Foundation, for Grants
and Board Reports, but also for the CDC and for the State of California Public Health
Department
The cost to add one new program averages approximately $6,000 annually, which consists of
three classes per week at $40 a class at 50 weeks per year. The funding request of $5,000 from
the City of LaQuinta will help to supplement for expansion of programs and services.
The Coachella Valley Branch of the Arthritis Foundtion, is the only local non-profit agency that
serves people of all ages with one or more of the over 120 forms of arthritis and related diseases.
The local Arthritis Foundation utilizes diversified funding sources including special events such
as our local WALK, and The Arthritis Annual Gala. The Arthritis Foundation also gets support
from local Foundations and grant support, underwriting from pharmaceutical and business
sponsorships, donor support through letter —writing campaign along with planned gifts to insure
that our agency is financially self-sufficient. The project also utilizes all potential funding
sources in order to meet the increased demand for all arthritis -related services
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta.
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account. (Attached)
21. Attach a copy of your Program Operating Budget for the current year. (Attached)
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990. (Attached)
�...11 190
ATTACHMENT 5
w�
CF OFT9
• �W
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: soropti mist ipternatiGnai of ia Qeiftt C. V.
Amount Requested: $ 4, 0 9 0
Contact Person: Beverly Montctomery
Mailing Address: r p u log,
City: State:_ Zip Code: g 9 9 4 a
Work Telephone: 760 964 1117
Cell phone:_ 760 285 1435
E-mail Address:
501(c)3 Taxpayer I.D. Number: 33 0054832
Date Application Submitted: July 10 2009
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
191
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X_ Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
Economic Development/Marketing and Sponsorships (above $5,000)
1. What is the overall purpose or goal of your Organization? Soroptimist
International is a worldwide organization for women in
.. d :,. .
irl
2. How long has your Organization been in existence? 2 5 Years Months,
3. Describe in general the activities or services of your Organization: pand w e, ...,.w < p s
for young women, provide funding to The House of Hope for
chemically dependent women, assisTthe La Quinta Boys and Girls
Club support the ophelia Program by providing mentors and
scholarships, provides educational programs to the members, supplies
4. How many people does your Organization currently servc�irthday cakes for the Senior
Center
No. of Youth 150 No. of Adults 325 No. of Seniors 150
5. How many people do you intend to serve during this Fiscal Year?
150 350 150
No. of Youth No. of Adults No. of Seniors
6. How many people served during this Fiscal Year will be La Quinta residents?
130 130 300
No. of Youth No. of Adults _
No. of Seniors
150
r
'w..J 192
7. How many paid employees/volunteers does your Organization employ?
Full time employees None part time employees None Volunteers None
8. Describe how your Organization is managed and governed:
a Board of Directors, the club meets four
Members elect
times monthly -
Business meeting Board meeting educational and prngram meaning.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Beverly Montgomery Pres. 78483 Calle Huerta L.Q. 564-3317
Maggie :. . .360-0555
10. What is your annual schedule of events, and during what months does your Organization
operate?_ Our meetings are held every Tuesday Rep+ ,Fi-h.
thru June at 7 30 am for one hour our annual Holiday Golf
Classic will be December 6th hold a House of Hope shower in
January, Senior student scholarships are presented in May,
a volunteer project day is held in March, Soroptimist sponsored
W.%.A and V.R.A presented in April.
11. llo you charge admission, membership fees, dues, etc? x_ Yes No
If yes, please describe: Tha yearly to b , e"=
and the weekly meeting fee is $5 00
�. ' 193
12. What are your other sources of revenue for this funding year?
13
14.
Source
Golf tournament v
Additional fund raisers
Total Needed
Total Received
Balance
$4,090
M
Amount
$8 000
2,000
Amount of money requested from the City of La Quinta? $ 4,050
Has your Organization been funded by the City of La Quints previously?
% Yes No If yes, when?
M
15. Please provide the name and address of the bank in which the organization's funds are
keptP
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Beverly Montgomery
Margie eartis
Title:
President
«- 194
I
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded.
Th c ver a ren a ees or our monthly
meetinas at the Senior Canter
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. The scholarship recepients The La Ouinta Hoyc and
Girls Club Ophelia Project and the House of Hope
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta.
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account. Attached
21. Attach a copy of your Program Operating Budget for the current year. Attached
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990. Attached
-"_) 195
ATTACHMENT 6
� •c
54
o``o�
F �
V
ti5
CFI OF
Tiht 4 4
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: Coachella Valley Community Recreation Foundation
Amount Requested: $ 3 , 000.00
Contact Person: Tariana Hinkle
Mailing Address: 45-305 Oasis Street
City: Indio State: CA Zip Code: 92201
Work Telephone: (760) 347-3484 —
Cell phone:_ (760) 701-1005
E-mail Address: tatiana@desertrecreationdistrict.ca.gov
501(c)3 Taxpayer I.D. Number: 91-2143285
Date Application Submitted: July 8 2009
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
.,.•. 0 196
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
XXXX Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
Economic Development/Marketing and Sponsorships (above $5,000)
1. What is the overall purpose or goal of your Organization?--jp_prav; de
opportunities for life enriching experiences and service second -
to -none To be recognized 6 respected as a leader for quality,
service & orgnnizational
.., i (vurp- and alAR4 -+)
2. How long has your Organization been in existence? 48 Years 6 Months
Desert Recreation District information - Foundation is younger.
3. Describe in general the activities or services of your Organization:
Provide recreation facilities programs and special events
cities and communities we serve.
4. How many people does your Organization currently serve?
Total District constituents - 275,938
No. of Youth No. of Adults No. of Seniors
Total currently active household memberships - 9,938 (does not include sp. evnt:
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth No. of Adults No. of Seniors
Expect increase due to value of services in a tough economic climate.
6. How many people served during this Fiscal Year will be La Quinta residents?
Total LQ constituents - 42,958
No. of Youth No. of Adults No. of Seniors
Total currently active LQ household memberships - 711
(One membership per household)
Total does not include constituents served during special event .:
How many paid employees/volunteers does your Organization employ?
Full time employees 48 Part time employees 172 Volunteers 100+ unpaid
8. Describe how your Organization is managed and governed:
We are a non-profit
organization that supports and benefits Desert Recreation District (DRD).
DRD
Board of Directors. The Foundation is also governed by a Board of
Directors.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Kathy Strong President 45305 Oasis St., Indio 347-3484
John Henry Garcia Vice President "
Laura McGalliard Director "
Sandy Seddon Director "
Rudy Acosta Director "
10. What is your annual schedule of events, and during what months does your Organization
operate? DRD o e -
Please see attached catalog as samples of our programming.
11. Do you charge admission, membership fees, dues, etc? XXXX Yes No
For community centers and programs, not for special events.
If yes, please describe: We operate 3 levels of events/programs:
1. Full Subsidy - Broad appeal and access. DRD pays 100% of costs.
2. Merit Pricing 50 100% cost e--�coverV Mnap hy paiment- f Foote
3. Full cost recovery Specialty programs where 100% of costs is
covered by payment of fees.
�.. " 198
12. What are your other sources of revenue for this funding year?
Source
DRD Funding
Participant Revenue (racers pay $25 each)
LQ City payment of Franchise Fee for Event
Sponsorship and donation revenue
Total Needed $ 24, 698.00
Total Received $ 21.69R _ 00
Balance $ 3,000.00
Amount
$13J
$ 500.00
$ 1,750.00
$F6 200.00
See attachW event budget for details.
13. Amount of money requested from the City of La Quinta? $ 3, 000.00 to sponsor 3 cars
14. Has your Organization been funded by the City of La Quinta previously?
XXXX Yes No If yes, when? City has historically paid the franchise fee
for this event every year, but not car
sponsorships.
15. Please provide the name and address of the bank in which the Organization's .funds are
kept:
Sunrise Community Bank
41990 Cook Street, Palm Desert, CA 92211
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Acosta
Kathy Strong
Laura McGalliard
Sandy Seddon
Title:
Board Memo
Board Member
Board Member_
Board Member
199
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. The funds requested
will sponsor 3 Lar"Quanta children for the 2010 Soap Box Derby. We will
assure that families allowed to build and race these cars are residents
of La Quints, and will be identified through our after -school programs
or if City would like, can host a contest to award cars to resident
families.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
La Quints families will benefit as car sponsorship allows
benefited.
3 new families to participate in this La Quinta special event. With
the large effort it takes for DRD, the City and volunteers to execute thin
event, our goal is to grow the number of participants each year so that the
event can be a major valley annual event drawing well
as racers and spectators from outside the city into La Quinta for the event.
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta.
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
21. Attach a copy of your Program Operating Budget for the current year.
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
»_ NO
ATTACHMENT 7
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: Healing Horses Therapeutic RidingCenter
Amount Requested: 5,000.00
Contact Person: Gabriele Lawrence
Mailing Address: 49-950 Jefferson Blvd. Suite#130-235
City: Indio State: CA Zip Code: 92201
Work Telephone: 760.408.4633
Cell phone:_ 760.408.4633
E-mail Address: Gabriele@healinp-horsesev.org
501(c)3 Taxpayer I.D. Number: 26-3465979
Date Application Submitted: July 7 2007
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
201
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
__X_ Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
Economic Development/Marketing and Sponsorships (above $5,000)
What is the overall purpose or goal of your Organization? —We believe with appropriate
individualized services, support, therapy and information, children with special needs like
autism spectrum disorders, Down's syndrome and CP will grow, learn and flourish. We
will be utilizing a multi -prong therapeutic approach that will produce positive changes in
critical areas of development including but not limited to core muscle strength, improved
balance, speech and vocalizations, positive behavior, self esteem, visual motor and spatial
skills. The goal is to maximize the child's functioning in their homes, schools and
communities by increasing their language, reducing negative behaviors, increasing core
muscle strength, improving relationships with peers, parents, teachers and caregivers,
peer play, joint attention, self care and overall self esteem and independence
2. How long has your Organization been in existence? _1_ Years _6_ Months
3. Describe in general the activities or services of your Organization: We offer Therapeutic
Horseback riding to special needs children currently ranging in age from 2 years old to 25
years old. The program limits 6 children per group lesson (to ensure individual goals are
met and mastered). Lesson time is 1 hour and includes learning to saddle the horse and
care for the horse after the lesson (i.e. removing equipment, brushing down horse and
giving the horse a carrot treat). Each child is partnered with a horse leader as well as
walk along volunteers (peer models as much as possible). A very important part of the
program team is Judy Morgan- a local Speech Language Pathologist and on our Advisory
Board we have Beth Aune-Nelson a local Pediatric Occupational Therapist. We are the
only NARHA (North American Riding for the Handicapped Association) certified center
in the Coachella Valley
202
4. How many people does your Organization currently serve?
No. of Youth 50 No. of Adults _3 No. of Seniors _0
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth 93_ No. of Adults 7 No. of Seniors _0.
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 21 No. of Adults 0 No. of Seniors _0
7. How many paid employees/volunteers does your Organization employ?
Full time employees _1 Part time employees _0 Volunteers _40_
8. Describe how your Organization is managed and governed:
Marcia Levine, the Co -Founder is also the full-time NARHA certified Instructor and
Executive Director who manages the day to day operations including the lessons,
volunteers and oversees the initial training to staff and maintenance requirements of
Center. Our other Co -Founder Gabriele Lawrence has taken responsibility to oversee the
grant process and program management. We also have both a Board of Directors as well
as a Professional Advisory Board comprised of an Occupational Therapist, Psychologist
and Speech Language Pathologist overseeing the Center
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Marcia Levine - Co -Founder Executive Director 82-800 Avenue 58#15 Thermal, CA 92274 449.4883
Gabriele Lawrence — Co -Founder & President 69547 Siena Court Cathedral City, CA 92234 324.5650
Judith Morgan- Director 77-564 Country Club Drive Pahn Desert, CA 92211 831.1589
Laura Barber- Director, 4302 Bonnell Vista Cove Austin T 78731 512.626.6510
Glenn Miller- Director, Indio City Council Member48760 Pear Street Indio CA 92201 275.6000
Lance Barney - Director, Sr. VP First Bank 37472 Breydon Street Indio, CA 92203 574.9168
...:. 203
10. What is your annual schedule of events, and during what months does your Organization
operate? Our Center runs year round with 4 weeks off a year for various holidays like
Xmas, Thanksgiving and 1 week at beginning for summer as well as Memorial, Labor
Day, and Easter weekends off. We hold an annual fundraiser "Stomping of the Divots"
the first Sunday of March every year at the El Dorado Polo Club
11. Do you charge admission, membership fees, dues, etc? _X_ Yes No
If yes, please describe: Until we are fully funded we need to charge families a $20/co-pay
for each lesson hour. We currently have over 35 families on a waiting list that cannot
afford this co -pay so we are working very hard in getting fully funded so each child and
adult that is interested can take part in Therapeutic Riding without having to worry about
the financial impact.
12. What are your other sources of revenue for this funding year?
Source
Amount
WalMart Palm Desert Store
$1.000
Indio Youth Task Force
$6.000
Coachella Valley Autism Society
$5,000
Pitruzzeli Family Trust
$16-000.00
Kohl's Cares for Kids
$3,000.00
Weingart Foundation
IV5,000.00
First Bank
$750.00
Wells Fareo Bank
$1-000.00
Individual Donations misc.
$15,000.00
Parental Copays anticipated this fiscal year
$25,000.00
Total Needed $143,390.00
Total Received $97,750.00
Balance $45,640.00
1. 204
13.
14.
15.
16.
17
Amount of money requested from the City of La Quinta? $5,000.00
Has your Organization been funded by the City of La Quinta previously?
Yes X No If yes, when?
Please provide the name and address of the bank in which the Organization's funds are
kept: First Bank 73-000 Highway I I I Palm Desert, CA 92260
Tel (760) 341-7000
Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Marcia Levine
Laura Barber
Gabriele Lawrence
Title:
Executive Director
Board Member
President, Board of Directors
Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded.
The $5000 grant will go directly to pay for the operating costs of the Therapeutic Riding
Program at Healing Horses. We are trying very hard to get enough funding for the
program so that the co -pay to families can be reduced to $0 once the grants received are
$143,390 our annual operating budget. With only I full-time person onboard our
overhead is kept to bare minimum so that all funding directly affects the population we
serve. Thru the generous donation of Alex Haagen III, owner of Empire Polo Grounds
we have a permanent home for our Program on the grounds of Empire Polo Grounds at a
very nominal cost
205
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant funding,
please explain how the City of La Quinta and/or local businesses would be benefited.
The grant monies go directly to cover the cost of the program while minimizing the parental
co -pay to $20/lesson. We currently have a waitlist of over 35 families who cannot afford the
$20/co-pay so their children are unable to take advantage of our Center. So in closing these
monies will go directly to supporting the program so that the children with special needs can
receive the therapeutic benefits of our program which include but are not limited to;
• The ability to control a horse as well as one's own body inspires self esteem, self-
confidence, responsibility and teamwork.
• A strong sense of responsibility develops as the rider learns to care for the equipment &
the horse.
• Increased Speech (or vocalizations)
• Improved Balance, Decreased Spasticity, Poise posture, Core strength and flexibility.
• General sense of well-being, increased risk taking ability, increased interest in the outside
world, development of patience, emotional control and self-discipline and sense of
normality.
• Increased ability to sequence, motor plan, eye -hand coordination, visual -spatial
perception and differentiation.
• Friendship, respect and love for animals, increased experiences and of course enjoyment.
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quints Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta. N/A
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
21. Attach a copy of your Program Operating Budget for the current year.
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form "0.
. ' 206
ATTACHMENT S
m
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: La Quinta Historical Society
Amount Requested: $5 000
Contact Person: Linda Williams President
Mailing Address: P.O. Box 1062
City: La Quinta State: CA Zip Code: 92247
Work Telephone: (760) 771-5589
Cell phone:_ (760) 774-9107
E-mail Address: lihdawi113@verizon net
501(c)3 Taxpayer I.D. Number: 33-0157441
Date Application Submitted: July 7 2009
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
201
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
_x_ Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
Economic Development/Marketing and Sponsorships (above $5,000)
1. What is the overall purpose or goal of your Organization? To preserve and promote the
rich multicultural history of La Quinta through maintaining a collection of archives and
artifacts pertaining the history of La Quinta, educational and community outreach
programs La Quinta strives to touch all ages socioeconomic and ethnic groups. (Please
see attached Mission Statement)
2. How long has your Organization been in existence? 24 Years 3 Months
3. Describe in general the activities or services of your Organization: To collect and
preserve objects and papers reflecting the history of La Quinta. To display said objects
and to speak to the general public on their relevance to the City of La Quinta. To
develop an oral history library of long time residents of the La Quinta.
4. How many people does your Organization currently serve?
All numbers are conservative approximations.
No. of Youth 320 No. of Adults J 0000 No. of Seniors 500
5. How many people do you intend to serve during this Fiscal Year?
All numbers are approximations.
No. of Youth 900 No. of Adults 2.000 No. of Seniors 700
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 95% No. of Adults 80% No. of Seniors 20%
�» ^ 208
How many paid employees/volunteers does your Organization employ?
Full time employees 0 Part time employees 0 Volunteers 25
8. Describe how your Organization is managed and governed: The Board of Directors is
elected from the general membership The Executive Committee coordinates the
collections and volunteer services with LSSI Museum Manager and La Quinta
Community Services Representation
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Linda Williams
President
P.O. Box 1062 L O CA 90047
771-5589
Nancy Salvatierra
V P
54-455 Avenida Madero L.O.
564-4496
Paula Ford
Rec. Sec
48-135 Via Hermosa L.O.
771-3868
Dianne Roy
Treasurer
52-510 Avenida Juarez L.O.
564-4748
10. What is your annual schedule of events, and during what months does your Organization
operate? The La Quinta Historical Society operates twelve (12) months a year. Attached
is the current schedule of events The 2009-2010 series althouph not complete includes
a lecture focused on the Cahuilla life Women in Agriculture the annual tour and lecture
of the La Quinta Resortexhibits the "brown bag" series the First Friday series,
"Honing Our Past" event and other events similar to those presented in the past.
11. Do you charge admission, membership fees, dues, etc? x Yes No
If yes, please describe: The La Quinta Historical Society offers annual membership for
which there is a fee In addition a few of the field trip events have a nominal fee to cover
costs for buses entrance fees et cetera.
Please note that Membership Fees account for approximately $7 600 of income annually.
12. What are your other sources of revenue for this funding year?
13.
14.
15.
Source
Research Fees (photocopying) which varies annually
Donations -- varies annually
Total Needed
Total Received
Balance
$13,300.00
$ 8,300.00
($ 5,000.00)
Amount
Mrox. $400.00
Mrox. $300.00
Amount of money requested from the City of La Quinta? $5,000.00
Has your Organization been funded by the City of La Quinta previously?
Yes x No If yes, when?
Please provide the name and address of the bank in which the organization's funds are
kept: Palm Desert National Bank
4700) Washington
La Quinta CA 92253
Please provide the name and title of those individuals authorized to sign on the
organization's account (must provide at least two individuals):
Name:
Linda Williams
Dianne Roy
Teri Weisber
Title:
President
Treasurer
Co -Treasurer
��. 210
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested frinds and how these funds will be used, if awarded. The La Quinta Historical
Society Mission Statement calls for "community outreach programs." To effectively
reach those individuals who live in La Quinta those for whom traveling to the museum is
difficult and students the Historical Society has determined that producing newsletters
(250 copies 6 time per year at a cost of $3 720 00)developing an interactive web site
that can link to the City of La Ouinta so that individuals and students can "virtually" visit
the museum (cost of $1 500 00) as well as conducting the events fits within that
mandate. In addition it is important to rotate exhibits to maintain community interest.
To that end all exhibit items must be catalogued The Historical Society has determined
that an external hard drive for cataloguing purposes is necessary for use on the cif
owned computer used by the Historical Society (cost of $119 99 plus tax). Please see
attached cost projections for each.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. The goal of the La Quinta Historical Society is to increase accessibility to the
La Ouinta Museum through the initiation of an interactive website; to provide assistance
to the Museum in its endeavor to continually change exhibits so that residents of La
Ouinta and others will be engaged on an on -going basis,• and to provide information to
the general public concerning the events provided by both the Museum and the Historical
Society through the bi-monthly newsletters.
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta.
«.. 211
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account. Please see attached for the months of March, April and
May
21. Attach a copy of your Program Operating Budget for the current year. The La
Quinta Historical Society does not have a formal Operating Budget..
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990. Please find attached an Internal Revenue Service letter of determination of
status as a 501(c)(3) exempt organization and the State of California Statement of
Domestic Nonprofit Corporation It should be noted that as the gross receipts each year
of the La Ouinta Historical Society do not exceed $25 000 a Form 990 is not required by
the Internal Revenue Service (See letter of determination dated March 14, 1988,
paragraph 7)L
Thank you for your consideration.
Dated: July 2, 2009 -�
4in Williams,
President
... " 212
ATTACHMENT 9
m
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: DesertArc
Amount Requested: $5 000
Contact Person: Richard Balocco
Mailing Address: 73 255 Country Club Drive
City: Palm Desert State: CA Zip Code: 92260
Work Telephone: (760) 346 1611
Cell phone: (408) 309-6924
E-mail Address:_ lnabie(iWesertarc orQ
501(c)3 Taxpayer I.D. Number: 95 6006700
Date Application
Authorized Signature
Executive Director
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
213
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
Economic Development/Marketing and Sponsorships (above $5,000)
1. What is the overall purpose or goal of your Organization? The primary mission of
by increasing the choices capabilities and independence of adults with disabilities in the
Southern California desert regions of the Coachella Valley and the Morongo Basin DesertArc
has expanded services to the Hemet and Blythe areas The ultimate goal is to provide the needed
assistance for disabled citizens to live work and play in the communities were they reside.
Because there were no services for the physically and/or developmentally challenged people in
Coachella Valley DesertArc was created in 1959 by parents whose sons and daughters who were
disabled.
2. How long has your Organization been in existence? 50 Years 0 Months
3. Describe in general the activities or services of your Organization: The agency designs
specific prowums to meet the special needs of its clients that include: vocational training, Job
development job placement and employment residential services group home/independent
living support with 24 hour emergency assistance; hot meals and nutrition; recreational and
social opportunities-, transportation• adult care and development support and training for self-
help and independent living; case management and personalized coordination of client services;
and advocacfor client needs and community integration Since its inception DesertArc has
been the only non-profit agency in the Coachella Valley providing comprehensive services for
adults with disabilities.
4. How many people does your Organization currently serve?
No. of Youth 40 No. of Adults 493 No. of Seniors 45
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth 40 No. of Adults 500 No. of Seniors 50
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 10 No. of Adults 20 No. of Seniors 2
7. How many paid employees/volunteers does your Organization employ?
Full time employees 195 Part time employees 44 Volunteers 40
8. Describe how your Organization is managed and governed: Leadership is provided
throuahan active Board of Directors composed of business community and civic leaders
who give generously of their time resources influence and talent. The Board of
?1.4
Directors has borne the responsibility of developing and nurturing donor and benefactor
resources to assist in underwriting annual special fundraisers.
9. Please provide information on your Executive Board members or contact person:
DESERTARC
BOARD OF DIRECTORS
2009
President: John Shannon Vice President: Andrea Carter
19 Rawhide Circle 45450 Desert Eagle Ct
Palm Desert, CA 92211 La Quinta, CA 92253
H-760-776-6123 H-760-772-9071
C-916-996-9719
F-916-561-1823
ishannon(rDcps.ca.gov
Treasurer: Eric Cowie
27 Champaigne Circle
Rancho Mirage, CA 92270
H-760-321-1775
C- 760-641-7260
W-760-346-9844
edcftcowle.com
C- 760-285-6828
F- 760-773-1750
andrea(rDandreacarterassociates.com
Secretary: Nancy Sinner
6 Yorkshire Ct.
Rancho Mirage, CA 92270
H- 760-202-2838
C- 760-413-6136
F-760-321-4208
nancvs827naol.com
Russell Benson
Mameret Fritz
6 Queens Court
1 Ascona Terrace
Rancho Mirage, CA 92270
Rancho Mirage, CA 92270
H/F 760-832-6555
H- 760-469-8474
C-760-333-0486
C-760-774-4172
aoHur(cDmac.com
mfritz(cDdc.rr.com
Michael Gates
353 Red River Rd.
Palm Desert, CA 92211
H/F- 760-568-9738
C- 760-574-6914
aates4fun0dc.rr.com
Scott Morgan
69-825 Hwy 111
Rancho Mirage, CA 92270
0-760-324-4511
F-760-324-8830
scottm(dtci rancho-miraae.ca.us
Lori Serfling
73043 Galleria Ct
Palm Desert, CA 92260
H-760-862-9202
C-760-413-1912
lonclIgAaol.com
Jim Lusnar
40926 Schafer Place
Palm Desert, CA 92211
H-760-360-9255
F-760-772-7699
iimpatdesertCcDaol.com
Christine Murphy
71335 W. Thunderbird Terrace
Rancho Mirage, CA 92270
H-760-328-3285
C- 760-408-3285
F-760-324-5982
ch ristinemurphyAdc. mcom
215
10. What is your annual schedule of events, and during what months does your Organization
operate DesertArc programs aze year round Currently thevrun for 52 weeks per year, except for
being closed for holiday The Administration's business hours aze from 8 a.m. unti14:30 p.m.
Monday through Friday except for holidays Clients participate in the employment programs
and/or the adult day center programs from 7 30 a m until 2 30 p m Monday through Fndav
except for holidays Proorams through the Recreation Department usually take place in the late
afternoon to eazlvening Transport services usually end between 4 p m and 5 p m and begin
around 6 a m Monday through Friday The exception occurs when clients are transported to and
from recreational activities.
11
12.
13
Do you charge admission, membership fees, dues, etc? Yes X No
If yes, please describe:
What are your other sources of revenue for this funding year?
Source
Amount $
Indian Wells
10,000
Rancho Mirage
72500
Target
1000
Pickford Real Care
1,500
McDonnell
16,800
Wein art
86,000
Desert Healthcare District
2,500
Champions Volunteer Foundation
5,000
Bob Hope Classic
10,000
Cal Trans
95,000
Sidney Stem Memorial Trust
3 000
Webb Foundation
22,320
Dynamic Solutions
1,250
Desert Healthcare District
10,000
Wells Fargo
10 000
Palm Desert CDBG
107,735.25
Riverside County CDBG
25,000
Gannett
2,000
Total Needed $ 5.000
Total Received $ 0
Balance $ 5.000
Amount of money requested from the City of La Quinta? $ 5.000
14. Has your Organization been funded by the City of La Quinta previously?
X Yes No If yes, when? 2007-08 Funding Cycle 216
15. Please provide the name.and address of the bank in which the Organization's funds are
kept: Wells Fargo Bank California Palm Desert
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
OF=
Title
Richard Balocco Executive Director
Robin Keegan Chief Financial Officer
John Shannon Board President
Eric Cowle Board Treasurer
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. DesertArc has made
significant progress in expanding approaches in supporting persons with developmental
disabilities The goal is to provide each client the opportunity to reach the highest level of self-
sufficiency possible Adult Day Center (ADC) serves some of the most severely affected clients
areas including self-help fine and gross motors communication and social skills. Because the
focus of ADC is on developing these most basic and vital life skills the program has a very high
staff to consumer ratio of I to 3 This affords the consumers an increased level of staff support
to help them achieve their goals MM of the consumers have long-term goals of one day
transitioning to one of three vocational workshops at DesertArc. The training materials
requested in the grant is to assist clients in day to day activities as well as transitions to
workshops when possible In addition there is a need of two updated program computers.
Departments at DesertArc that serve almost 600 clients need highly developed technology for
record maintenance documentation transferring and reducing duplication.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant funding,
please explain how the City of La Quinta and/or local businesses would be benefited.
1.) To provide materials for approximately 90 severely disabled clients to develop both their
cognitive and tactile skills to help them reach their highest level of independent Irvmg.
2.) To provide computers capable of maintaining detailed records to create, maintain, and
retrieve information quickly and efficiently for approximately 600 clients. State of the art
technology and training materials are essential components of the services provided to clients
participating in the day programs vocational supported employment and independent living
programs to assist in the formation of client needs and goals to develop personalized training and
living plans.
217
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta. N/A
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account. Attached
21. Attach a copy of your Program Operating Budget for the current year. Attached
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form "0. Attached
218
ATTACHMENT 10
�a�(�tAA-vdQ o
a
v =
OF T1
Qum&
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: -rru m a
Amount Requested: QD� • \
Contact Person: C(A7yo\ 8js5 60 _ -Ton 1 1 ECMCrrl >1
Mailing Addre/s�s: TO -8�0 RUC sU �U a U i n�Fa Cct �1 ��53
City: kQUt O+Cl u_ State: CC,_ Zip Code:
Work Telephone: �� ` 13
COtU . is U� O 5q5 .t15
Cell phone: +or;.b�er d usd, U5
E-mail Address:
501(c)3 Taxpayer I.D. Number:
Date Application Submitted: Uun'e
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
219
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
Economic Development/Marketing and Sponsorships (above $5,000)
What is the overall purpose or goal of your Organization? n :e CLC9 0
2. How long has your Organization been in existence? ✓ d, Years Months
3. Describe in general the activities or services of your Organization: 1.12 a 1r e Cj
u l,C s�l�trvl whos iy� i5 �v educufe Fhb
n oar cure,
4. How many people does your Organization currently serve?
No. of Youth 460 No. of Adults No. of Seniors
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth 160 f No. of Adults No. of Seniors
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 160 No. of Adults No. of Seniors
•«_r` 220
7. How many paid employees/volunteers does your Organization employ?
Full time employees 65 Part time employees Volunteers
8. Describe how your Organization is
Cmoa ed - d governed: ltr y O9;ce
r �e
2rt C ,10( A0anSchdolSi Cw\06—
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
10. What is yourannualschedule of events, and durin what months does youpr Organization
operate? W f- CLI Gl (J ub` C. S G� 001 o p� n C (UY�
Sufi, -�o
11. Do you charge admission, membership fees, dues, etc? Yes J< No
If yes, please describe:
«.. 221
12. What are your other sources of revenue for this funding year?
Source
Tor f nis lJfo9(a Agfe cere 0v
okhec o rc al reuenu 2
Amount
Total Needed $
Total Received $
Balance $
13. Amount of money requested from the City of La Quinta? $ ) Voo'
14. Has your Organization been funded by the City of La Quinta previously,? C e�0.� r(rt (/1
�C 5i- J C4(- �o5
x Yes No If yes, when? 3 � q �j e4ct
GeS�-1�et�c, �aCG};orb �cu5��n"�
15. Please provide the name and address of the bank in which the Organization's funds are
kept: _�o6a aan K i h �a Oui" h{Gl
16. Please provide the name and title of those individuals authorized to sign on the
organization's account (must provide at least two individuals):
Name: Title:
Cavo� 13i��o� Prrr�c+pa
Grade t-0 cl� d e�c h eu
I
17. Need Statement. Clearly and plainly state the specific, detailed reason or need fort the
requested funds and how these funds will be used, if awarded. Wf2 LJ, �0 +Qk e_-
n,LA - -�P_ fficC_a0tArA -S4\,A tiuAe. Aes+�etic E ucati on
'occtrY1s cti 'Ofoct (am ihul Ipri rote75�ona t
i' ea re an of - -%n e a t4s to t b e cI e455,M10 1
_anaa-q Q S+UAnfiS i n } be aI + 5 WOA�
� i�cr(e�sional ar��5f }-1 Q :5+4denis +�,e.r, have he
run I iw f0 Sf 2 Iwo bve 0ea.y1cPSctr
2 1 h C cctlf Uvf�
Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited._The Sttf.dej,)fS of Try,o7an Scbcol w1 i/
_�5
19. Marketing/media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta.
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
21. Attach a copy of your Program Operating Budget for the current year.
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
' 223
ATTACHMENT 11
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization:
Amount Requested:
Contact Person:
La Ouinta P1avHouse
$42 04750
Eric Olson
Mailing Address:
P.O. Box 1999
City: La Quinta
State: CA Zip Code: 92247
Home Telephone:
(760) 899-5513
Work Telephone:
(760) 360-9191
E-mail Address:
laoolsonnn mail com
501(c)3 Taxpayer I.D. Number:
33-0741257
Date Application Submitted:
7/10/09
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
X Economic Development/Marketing and Sponsorships (above $5,000)
1. What is the overall purpose or goal of your Organization? What is the overall purpose or
goal of your Organization? To continue to build the artistic cultural and educational
aspects of La Ouinta through professional -caliber, theater, entertainment and arts
education As an anchor in the Old Town La Ouinta complex we look to further help
stimulate activity in the Old Town La Ouinta area by providing unique nightlife options
through the entire year
2. How long has your Organization been in existence? _5_ Years Months
Describe in general the activities or services of your Organization: Theater, cabaret
entertainment arts education programs.
4. How many people does your Organization currently serve?
No. of Youth 200 No. of Adults _1500_ No. of Seniors 800_
How many people do you intend to serve during this Fiscal Year?
No. of Youth _2,000_ No. of Adults _6,000 No. of Seniors _3,000_
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth _500_ No. of Adults _3,500 No. of Seniors _2,000.
225
7. How many paid employees/volunteers does your Organization employ?
Full time employees _2 Part time employees Volunteers _6
8. Describe how your Organization is managed and governed: Our artistic director and
managing director are overseen by an Executive Board. Day-to-day operations are
maintained by the artistic director and managing director. Further, a resource council is
used to volunteer time services and advice Other non -paid volunteers are also used.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
David Prozek President 68429 Risueno Road Cathedral City, CA 760-409-1282
Gary Lisk Treasurer 80877 Via Puerta Azul, La Quinta, CA 160-702-3313-
Lily Estrada Secretary 77885 Cottonwood Cove Indian Wells CA 760-464-6999
10. What is your annual schedule of events, and during what months does your Organization
operate? Our organization operates throughout the calendar year. We will offer a season
of 6 shows starting in October, 2009 We will also be continuing Thursday evening
cabaret concerts throughout the year. Our summer arts camp for youths will begin in June
and run through July. Special programming for the summer months (including a film
series and concerts) are planned for July and August Our regular education programming
will take place throughout the year
11. Do you charge admission, membership fees, dues, etc? _X_ Yes No
If yes, please describe: Tickets are sold for each performance Arts camp students are
charged a tuition fee though scholarships are available for those in financial need.
12. What are your other sources of revenue for this funding year?
Source Amount
Donations $15,000
Grants $15,000
... 226
Fundraisin S onsorshi s $20 000
Ticket Sales $30 000
Total Needed $ $47,047.50 (Marketing Plan)
Total Received $ $5000.00
Balance $ $42,047.50
13. Amount of money requested from the City of La Quinta? $_42,047.50_
14. Has your Organization been funded by the City of La Quinta previously?
X Yes No If yes, when? _2005-2007
15. Please provide the name and address of the bank in which the Organization's funds are
kept: _ Pacific Western Bank La Quinta Office
78-080 Calle Estado Suite 101
La Ouinta, CA 92253
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name: Title:
JoAnn Reeves Artistic Director
Eric Olson Managing Director
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. Our budget is based solely
on ticket sales and individual donations Funds from this grant would be specifically
�.' 227
earmarked for a professional marketing plan aimed at increasing awareness and branding
for both the P1ayHouse and the Old Town area as a nightlife and entertainment
destination.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. By continuing to grow the La Quinta P1ayHouse we hope to further build Old
Town La Quinta into an entertainment destination in the evenings. This will further
benefit the restaurants and shops not only in the Old Town complex but in other areas
outside of Old Town.
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta. (SEE ATTACHED)
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
21. Attach a copy of your Program Operating Budget for the current year.
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
228
La Quinta Playhouse
Prepared By: JNS Advertising
DESERT ENTERTAINER:
The Desert Entertainer is looking forward to partnering with the La Quinta Playhouse for the
2009-2010 performances. Now in their 7s' year, their focus continues to be publishing an
exciting entertainment magazine that offers a wide variety of entertainment options for the many
visitors and local residents for the Coachella Valley. The concierges at the top resorts in the
desert tell us the Desert Entertainer is the magazine they use to give to their guests. The Desert
Entertainer has all the information their guests need regarding what to do and where to go in the
desert.
The Desert Entertainer is distributed at the Concierge Desk at all the top resorts and hotels. They
are in over 850 free heavily trafficked locations throughout the Coachella Valley. They
distribute 17,000 to 20,000 copies of the magazine during season, and reach 40,000+ readers
each week. Their readers are 50% local residents, and 50% visitors.
Desert Entertainer Advertising Proposal:
1. 1/8 page full color ads at the non-profit rate of $165 per insertion, running every week
From Sept. 17, 2009-May 31, 2010. (18 insertions at $165/ _ $2,970).
DESERT MOBILE HOME NEWS
Desert Mobile Home News has been serving the residents of the Valley for 55 years. It is
distributed to 11.4 mobile home parks in the Coachella, Morongo, and Yucca Valleys.
Desert Mobile Home News Advertising Proposal
229
1. 1/8 page full color ads running every week at the non-profit rate of $145 per insertion less
a 25% discount for running in both publications = $108.75. ($108.75 x 18 = $1,957.50).
Added Value Items
• Editorial coverage on performances (they will need press releases).
• Listing of dates of performances in their calendar of events.
• One small cover photo complimentary during the advertising period with editorial
guidelines and approval.
• Complimentary copies of Desert Entertainer & Mobile Home News, if desired.
TELEVISION
TIME WARNER CABLE
• M-Sun
5AM-12AM — CNN —12 Commercials per month
• M-Sun
5AM-12AM — CNN — 8 Bonus Commercials per month
• M-Sun
6AM-1 OPM — FXNC — 8 Commercials per month
• M-Sun
6AM-1 OPM — FXNC — 5 Bonus Commercials per month
• M-Sun
9AM-12AM —DISC —12 Commercials per month
• M-Sun
9AM-12AM — DISC — 8 Bonus Commercials per month
• M-Sun
6AM-12AM — HIST —12 Commercials per month
• M-Sun
6AM-12AM — HIST — 8 Bonus Commercials per month
• M-Sun 6AM-12AM — TRAV —12 Commercials per month
• M-Sun 6AM-12AM — TRAV — 8 Bonus Commercials per month
• M-Sun 6AM-12AM — FOOD NETWORK —12 Commercials per month
• M-Sun 6AM-12AM — FOOD NETWORK — 8 Bonus Commercials per month
• M-Sun 6AM-12AM — LMN — 12 Commercials per month
• M-Sun 6AM-12AM — LMN — 8 Bonus Commercials per month
• M-Sun 6AM-12AM —WE —12 Commercials per month
• M-Sun 6AM-12AM — WE — 8 Bonus Commercials per month
• M-Sun 6AM-12AM — ENT —12 Commercials per month
• M-Sun 6AM-12AM — ENT — 8 Bonus Commercials per month
• M-Sun 6AM-12AM — MSNBC —12 Commercials per month
• M-Sun 6AM-12AM — MSNBC — 8 Bonus Commercials per month
• M-Sun 6AM-12AM — TLC —12 Commercials per month
23
e M-Sun 6AM-12AM — TLC — 8 Bonus Commercials per month
TIME WARNER CABLE TOTAL COMMERCIALS — 213
TIME WARNER CABLE TOTAL INVESTMENT - $1,640 per Month
THE DESERT SUN
4 + 4 Package:
(Includes 4 ads in The Desert Sun and 4 ads in any of their Community Weeklies)
• 10" Full Color Ads - $1,200 per month
' 1 1
KDES — FM
• M-F 6AM-7PM —19 Commercials per month
• M-Sun 6AM-10PM — 20 Bonus Commercials per month
TOTAL COMMERCIALS PER MONTH — 39
TOTAL INVESTMENT PER MONTH - $570
KDGL-FM
• M-F 6AM-7PM — 18 Commercials per month
• M-Sun 6AM-1 OPM — 20 Bonus Commercials per month
TOTAL COMMERCIALS PER MONTH — 38
TOTAL INVESTMENT PER MONTH - $630
231
KEZN — FM
o M-F 6AM-7PM — 20 Commercials per month
o M-Sun 6AM-10PM — 20 Bonus Commercials per month
TOTAL COMMERCIALS PER MONTH — 40
TOTAL INVESTMENT PER MONTH - $600
DIRECT MAIL
• 4000 direct mail to be split over a two mailings during the year pre -determined
demographics in La Quinta and Palm Desert. ($5,000, including design, production) and
mailing costs
?32
Children's Program
Space Rental
Teachers
Production Costs (2 plays)
Administrative
Marketing Supplies/Programs
Miscellaneous
Main Stage Productions
Rental/Utilities
Production Costs (5 plays)
(Inc. royalties)
Costumer
Directors
Actors
Marketing supplies/programs
Insurance
Total: $107,000
Projected Operating Budget
$6,500
$8,000
$8,000
$2,000
$1,000
$1,500
$6,000
$35,000
$3,000
$9,000
$20,000
$5,000
$2,000
La Quinta PlayHouse
2009-10
233
'LA' QU'INTA•, OFFICE
7$-080 CALLE EST ADO SUITE 101
LA QUINTA CA 92253
018 00699 01
ACCOUNT:
PAGE:. I
47505097 05/29/2009
30
0
21
TELEPHONE:760_-836-0870- -- -
OUR FINANCIAL STRENGTH,' STABILITY AND SECURITY HAVE US WELL -POSITIONED TO
MEET YOUR BANKING NEEDS AND EXCEED YOUR EXPECTATIONS.
TO LEARN MORE, 'VISIT WWW.PACIFICWESTERNBANK.COM..
PARTNER 'WITH STRENGTH.=PARTNER WITH PACIFIC WESTERN BANK.
DDA Business ACCOUNT
47505097
LAST
STATEMENT 04/30/09
1,746.71
MINIMUM BALANCE 356.27,
17 CREDITS
4,685.00
'AVG AVAILABLE BALANCE 801.02
39 DEBITS
5,804.73
AVERAGE BALANCE, 944.84 ,THIS
STATEMENT 05/29/09
626.98
- - - --- -- DEPOSITS
- - - - - - - - --
REF- #DATE ..... AMOUNT REF #..... DATE ......
AMOUNT REF #..... DATE ......
AMOUNT
;, .....
OS/O1 90.00 05/11
618.00 05/26
84.00
OS/04 940.00 -> 05/19
284.00 05/26
575.00
- -- - OTHER CREDITS`- -.- - - - -
DESCRIPTION '
DATE
AMOUNT
HRTLAND, 1'MT -SYS MC/V ,DISC 650000004033711• .,.
051-04• •
510:00-- --
HRTLAND PMT SYS MC/;V:DISC 650000604033711
95/07
178.00
HRTLAND PHT ;S.YS MC/V DTSC'650000004033711
05/12
168.00
HRTLAND PMT,SYS MC/V DISC:650000004033711.,
05/14
142.00
HRTLAND PMT SYS MC/V DISC'656000004033711
OS/18
112.00
HRTLAND PMT,SYS MC/N DISC 650000004033711
05/19
116.00
HRTLAND 1 1 '' S M,/V DISC 650000004033711,
05/19
140.00
HRTLAND, PMT;SYS MC/V DISC 650000604033711
05/19
224.00
HRTLAND PMT:SYS MC/9 DISC 650000004033711
05/26
56.00
HRTLAND PMT SYS, MC/V DISC 650000004033711
05/27
224.00
HRTLAND PMT'SYS' MG/V DISC,650000004033711
05/27
224.00
*** C O N T I N U
E D
234
- --- ____ .._,,.. -
Notice: See Reverse Side For Important Information
018 00699 01 PAGE:'
?
ACCOUNT:-
47505097, 05/29/2009
PACIF?IC WESTER'WBANK
COACHELLA VALLEY ON STAGE
=
DDA.Bupiness ACCOUNT 41505097
CHECKS `-.- - - -
- - - - -
CHECK #..DATE .....AMOUNT CHECK #..DATE...... AMOUNT
CHECR #..DATE.......
AMOUNT
1726 65/04 20 D 1748 OS/05 750.00
1755 05/29;
70.00
1727*05/01 400.00 1749 05/14 25.00
1756 05/22
70.00,
1740 05/01 200.00" 1750 05/05 350.00
1757 05/27
70.00
1141 05/01 200.00 "1751 05/22 ` 900.00
1758*05/27
70.00
1142*05/11 200.00 '1752 05/20 70.10.6
1760 65/26
250.,00
1145.05/11 81.35 1753 05/20 70.00
1761 05/29.
36.00
1746*05/05 .Z00 001754;b5/21."i 70.,00
4762 05/29
139:09,
(*)+ INDICATES A GAP IN CHECKp NUMBER'. SEQUENCE
OTHER DEBITS - - -
- - -
DESCRIPTION
DATE
AMOUNT
NORTHERN LEASING LEASE PMT 0488149A:0501
05/01
62.84
HRTLAND PMT SYS MC/V DISC 650000004033711
05/01
129.61
AMERICAN EXPRESS COLLECTION4041405705
05/04
5.95
PO,SOS/0%58 00:15'1073;DEVANE 'S OLD TODEVANE'S O;LA
QUINTA 05/04
182.94
CA 543586
DEPOSIT CORRECTION -:;DEBIT
300:00
MERCHANT BNKCD F.EE:431237186884
05/05
25.00
POS 05/11/09,'00:37'1073'DEVANE'�S'OLD'TODEVANE'S"0 LA
QUINTA OS/11
I5.68
CA 656986
WITHDRAWAL 05/16/09 13:40 1073 74750 HWY'. 111-INDIAN
WELLS 05/18
100.00
CA
006586
'WITHDRAWAL 05/26/04 I4i17 1073,-74750 HWY. '1'11;INDIAN
WELLS-,05/20
100.00
CA 006648-
P0S'05/20,09.'19.37 1073 1WC*TIME.WARNERTWC*TIME W.'
05/21
59-.90
888�68371000 CA:7=73926
WITHDRAWAL 05/22%09 17:37.1073 78-080 CALLE ESTADOLA 05/22,
100.00
QUINTA CA005689 �.
AT&T57 PAYMENT'5552788PAC
05/22
218.17
WITHDRAWAL.05/24/09A5:09 1073 74750 HWY. 111 INDIAN
WELLS 05/26
100.00
CA 006723
.PAS.-:05/28/09` 14:08 1073 130 LIV-INGSTON- MTA VENDIN. -
- 05/-28-- -
---- 7-r50 -•- --
212-METRO,CARD.NY'162653 .,
WITHDRAWAL 05/28/09 05':00 1673 1275,MADISON AVENU NY:NY
05/28
63.00,
070513 .
POS 05/29/0901:59 1073 THE;DRAMA BOOK7THE DRAMA NEW
YORK 05/29
9.70
NY'195151` '
SERVICE CHARGE
05/29
14.00
WITHDRAWAL. 05/29/09 03:A9 7101.3 38-42•PURCHASE' STREET'RYE
NY 05/29
63.00
188681
- - - ITEMIZATION OF SERVICE CHARGE PAID
,THIS PERIOD.- - -
TOTAL,CHARGE FOR.,MAINTENANCE PEEi
14.00
GO'lNT"I NUE•D
235
- MEMBERTDIC
'Notice: See Reverse Side For Important Information
018 OOp99 01
PAGE:
3
ACCOUNT;.'-
47505097
05/29/2009
.
PACI:F'[r�i�l♦S,T�E;Ri�i->BAI�i;K.':
COACHELLA'VALLEY'
ONr,$$TAGE
DDA'Business
ACCOUNT 47505097
— — — ITEMIZATION, OF NSF,PAID AND RETURNED ITEM FEES - — —
THIS PERIOD
YEAR TO
DATE
NSF PAID ITEM FEE;
.00
54.00
NSF. RETURNED ITEM'FEE:
00
.00
OQERDRAFT FEES
00
.00
J.
DATE....
BALANCE DATE:'..
BALANCE
DATE.: ........BALANCE
05/01�=
844..26" 05/1k'
1,'238.34
OS/26
721.27
OS/04'
„1,785.37 0.5118�'`,
1250.34
05/27
1,029.27
05/65
460.37 05/19-
2,014.34
05/28
958.77
05/07
638.37 r05120 -
1,774.34
05/29
626.98
03/11,
953.34 05/21
1,644.44-
05/12
1,121.34 05/22
356.27
.,. 236
n/i$Ma 4 FDlii
-
r
.Notice: See Reverse Side For important Information
u16 uuUYY U1 rAtib:
ACCOUNT: 47505097 06/30/2009
PACIFIC WESTERN BANK
COACHELLA VALLEY ON STAGE
DDA Business ACCOUNT 47505097
-- - - - - - - - - OTHER DEBITS - - - - - - - - -
DESCRIPTION DATE AMOUNT
NORTHERN LEASING LEASE PMT 0488149A:0601 06/01 62.84
HRTLAND PMT SYS MC/V DISC 650000004033711 06/02 96.02
AMERICAN EXPRESS COLLECTION 1041405705 06/03 5.95
MERCHANT BNKCD FEE 431237186884 06/03 25.00
POS 06/15/09 14:13 1073 10 Columbus CirWHOLE FOOD New York 06/15 4.31
NY 146590
WITHDRAWAL 06/15/09 15:09 1073 *BROADWAY & 83RD ST NEW YORK 06/15 82.00
N.Y-0&l487--_ _. _ --
NSF FEE CHARGE 06/23 27.00
SERVICE CHARGE 06/30 14.00
- - - ITEMIZATION OF SERVICE CHARGE PAID THIS PERIOD - - -
TOTAL CHARGE FOR MAINTENANCE FEE:
14.00
- - - ITEMIZATION OF NSF PAID AND RETURNED ITEM FEES - - -
THIS PERIOD YEAR TO DATE
NSF PAID ITEM FEE: 27.00 81.00
NSF RETURNED ITEM FEE: .00 .00
OVERDRAFT FEES: .00 .00
- - L
DATE ........... BALANCE
LANC
DATE...........
BALANCE
06/23
43.86
06/24
743.86
06/30
79.86
237
MEMBER FDIC Notice: See Reverse Side For Important Information
. "MWJM • REVENUE SERVICE
,.,DISTRICT DIRECTOR
`-� O. BOX 2500
CINCINNATI, OR 45201
Date: APR 0 21998
LA GUMA CM STAGE INC
PO gob 1999
LA QDINTA, CA 92253-1999
DEPARTMENT OF THE TREASURY
Employer Identification Number-
33-0741257
DIN:
17053239105007
contact Person:
Lum LUNA
Contact Telephone Number'
(213) 725-7002
Accounting Period Ending:
August 31
Form 990 Required:
Yes
Addendum Applies:
No
Dear Applicant'
Based on information supplied, and assuming yOur operations will ion, we have determinedbe as
stated in your application for recognition of exempt (a)
you are exempt from described ink tax under section 50
1(a1 of the Internal
described in section 501(c)(3).
Revenue Code as an organization
determined that you are not a private foundation within
we have further u are an organization
the meaning of section 509(a) of the Code, because Yo
described in sections 509(a)(1) and 170(b)(1)(A)(vi)-
or your purposes, character, or method of
If your sources of support,_ so we can consider. the effect of the
operation change, please let us f> 0w status- In the case of an amend-
chaage on your exempt status and lease send us a copy of the
Mont to your organizational document or bylaws, P es in Your
amended document or bylaws. Also, you should inform us of all Chang
name or address -
As of January 1, 1954, you are liable for taxes under the Federal
you are
Insurance Contributions Act (social security taxes) on remuneration of $100
or more you pay to each of Your employees during a calendar Year -Act (F[pTA).
Tax
not liable for the tax imposed under the Federal Unemployment
Since you are not a Private foundation, you are not subject to the excise
Chapter 42 of the Code. However, if you are involved is an excess
taxes under Chap ht be subject to the excise taxes of
benefit transaction, that transaction mig exempt from other
section 49SO. Additionally, you are not automatically
federal excise taxes. If you have any questions about excise, employment, or
other federal taxes, please contact your key district office.
Grantors and contributors may rely on this determination unless the
Internal Revenue Service publishes notice to the contrary- However, if You
lose your section 509(a)(1) status, a grantor or responcontxsible for, or wasnot eaware
on this determination if he or she was in part espons change on the
of, the act or failure to act, or the substantialloasroterial
f such status, or if he -'or
part of the organization that resulted in y
our she acquired knowledge that the Internal Revenue Service had given notice that
you would no longer be classified as a section 509(a)(1) organ
Letter 947 (DO/CG)
238
ATTACHMENT 12
F= i
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: INCIGHT
Amount Requested: $5,000
Contact Person: Judy May
Mailing Address: 73-754 Highway 111, Ste C
City: Palm Desert State: CA Zip Code: 92260
Work Telephone: 760 674-2473
Cell phone: 760 333-1529
E-mail Address: judy@incight.org
501(c)3 Taxpayer I.D. Number: 43-19851490
Date Application Submitted: June 30, 2009
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
�- 239
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X Community Services Support ($5,000 limit)
What is the overall purpose or goal of your Organization?
Incight is dedicated to supporting and promoting the education and employment of
youths with disabilities in an effort to reverse the alarming statistics that only 20% of
people with disabilities are employed and only 18% graduate from college.
Our mission is to prepare our youth for college, to train for and seek meaningful
employment, to connect our youths with disabilities with their community and support
their efforts to become contributing members of their communities.
Incight achieves this mission by supporting the access to educational and employment
opportunities, networking to engage our youths with disabilities with their community,
developing social connections to decrease their isolation, and providing tools for
independence to create fulfilling and self -directed lives.
2. How long has your Organization been in existence? 6 Years 8 Months
3. Describe in general the activities or services of your Organization:
Incight serves people with disabilities through several dynamic programs focused in four
areas:
Education: Incight programs are designed to address barriers that keep people with
disabilities from entering postsecondary education and training programs by providing
renewable college scholarships, mentoring, empowerment events and assistive
technology.
Employment: Incight works directly with employers and jobseekers with disabilities
linking talent and opportunity, increasing employers' knowledge base of the abilities of
those with disabilities, dispelling preconceived myths, and creating opportunities where
none may have previously existed.
Networking: Incight is creating an internet website designed to connect people with
disabilities to build a community amongst themselves as well as connect them with their
community at large. Through this website they can receive support, share vital resources
and decrease the isolation they experience.
Independence: Incight is designing a transitional living community that will allow a
persons with a disability to develop an independent life through supported transitional
housing.
.,- , 240
4. How many people does your Organization currently serve?
Incight serves 9a' through 12`h grade and college level students with disabilities. Locally
our census is as follows:
No. of Youth 489 No. of Adults 100 No. of Seniors -0-
We recently received a grant from Verizon that will allow us to reach over 700 special
day class high school students through our Virtual Vocational Program.
5. How many people do you intend to serve during this Fiscal Year?
• Youths: 700 (Virtual Vocational Employment Program — online interactive job
skill training)
• Youths: 100 (Joy in Mobility job skill training, civic youth development training,
youth developed/youth led community activities for students with disabilities
• Youths: 100 (Incight Mobile Employment Program)
• Youths: 15 (Incight To Go) assistive technology lending library
• Adults: 100 (job development)
• Adults: 30 renewable scholarships
• Youth/Adults: 5 (Incight Counseling — counseling services for the deaf and hard
of hearing)
• Seniors -0-
6. How many people served during this Fiscal Year will be La Quinta residents?
For the purposes of this grant 36 students have been identified as being classified as
visually impaired and receiving special education services. One third of this population
(31 %) are La Quinta residents. Total youth: 11
NOTE: While there are 36 DSUSD students classified as visually impaired, there are
undoubtedly more but their nn •many disability may be recorded as something other than
visually impaired. They may be classified as hearing impaired or learning disabled first
and visually impaired second and may not be included in the current 36 receiving V.I.
services. We are anticipating through Ineight To Go and the success of our assistive
technology more students will be identified and able to take advantage of our assistive
technology library.
How many paid employees/volunteers does your Organization employ?
Full time employees 3 Part time employees 2
Due to the diversity of disabilities Incight serves our volunteer count will vary. Where
services are one-on-one we utilize volunteers who have experience in a given disability.
We regularly encourage and create opportunities for students with disabilities to assist
other students with disabilities (see attached copy of A Case of Giving Back). Their
understanding and sensitivity toward each other is an undeniable benefit to insuring
»»' 241
success.Our current project (Joy in Mobility) will engage able-bodied and students
with disabilities valley wide. Lastly, other nonprofits volunteer their students, resources
and work opportunities to Incight, as we do to them, on a regular basis.
8. Describe how your Organization is managed and governed.
Incight was started by a former Coachella Valley resident, Vail Horton. Vail, born
without legs and only one useable arm brought Incight to the Valley in an effort to
increase the number of students with disabilities who are being employed and who are
going on to college.
Incight, Palm Desert is governed by a five member Advisory Board which operates in
conjunction with our Portland six member Executive Board. Executive Director Keith
Ozols oversees both Portland and Palm Desert. Palm Desert operates locally under the
directorship of Jim Rothblatt. The Palm Desert and Portland offices converse weekly by
conference call to align goals, projects and projections.
Incight, Palm Desert is staffed by two highly experienced educators with a history of
creating effective, long standing and nationally recognized programs serving students
with disabilities and students at risk.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Jim Rothblatt Director 1348 E. Verbena (760) 534-8340
Teacher (ret) Palm Springs 992262
Prevention Education Consultant
Christie Dorn
Special Ed Teacher (ret)
STAR Education Therapy
Carey Carlson
Superintendent (ret)
Jan Ryan
Prevention Education Consultant
Kathleen Von Dehn
Kajon Media
Spencer Way
Northwestern Mutual
Board Member 48630 Santa Ursula St
La Quinta 92253
Board Member 79151 Falmouth Dr.
Bermuda Dunes 92203
Board Member 42175 Kansas Ave.
Palm Desert 92260
Board Member PO Box 3293
Palm Springs 92263
Board Member 1184 La Mirada St.
Laguna Beach, CA 92651
(760) 902-5098
(760) 578-3228
(760)333-6102
(760)799-7076
(949)533-8739
242
10.
11.
12.
What is your annual schedule of events, and during what months does your Organization
operate?
Incight operates year round providing services to disabled youths and young adults
throughout the Coachella Valley. Incight, Palm Desert, will be holding its first annual
fundraiser event in February 2010 and will hold its second annual Incight To Go
fundraiser in November 2009. Incight, Portland will be holding its third annual
fundraiser in October 2009. Funds raised by Portland at our second fundraiser totaled
over $100,000.
Do you charge admission, membership fees, dues, etc? No
What are your other sources of revenue for this funding year?
Incight has provided training services, technology, scholarships and employment
opportunities to Coachella Valley youths with disabilities by way of
♦ Corporate donations
♦ Private donations
♦ Foundation grants
♦ Government grants
♦ Fundraisers
The following is a list of our major donors.
243
List of Major Contributors
Meyer Memorial Trust 2005-2009
Foundation
$112,000
Juan Young Trust 2005-2009
Foundation
$55,000
Ann and Bill Swindells Charitable Trust 2006-2009
Foundation
$75,000
Collins Foundation 2005-2009
Foundation
$75,000
Emerging Youth Leaders Consortium 2008-2010
Government
$300,000
Incight Dinner Fundraiser 2007 and 2008
Event
$174,000
Maybelle Clark Macdonald Fund 2007 & 2009
Foundation
$39,000
Spirit Mountain 2007-2008
Corporation
$58,750
Dickinson Foundation 2004-2008
Foundation
$40,000
BULL Sessions 2004-2007
Foundation
$20,500
Nike Factory Store 2004-2008
Corporation
$25,000
U.S. Bancorp 2004-2007
Corporation
$16,225
The Standard 2004-2009
Corporation
$41,000
Oregon Community Foundation 2007 and 2W9
Foundation
$30 000
TOTAL
$1,061,425
PY6arly� Grant Supporters
Christopher Reeve Paralysis Foundation 2004 & 2006
Foundation
$8,000
Tennant Foundation 2004-2007
Foundation
$4,500
Rose E. Tucker Charitable Trust 2004-2006
Foundation
$6,500
Community investment Initiative Fund 2005
City
$12,000
Gilmore Foundation 2005-2007
Foundation
$9,000
Regence BlueCross BlueShield 2005 and 2006
Corporation
$10,000
Hedinger Family Foundation 2006 and 2007
Foundation
$10,000
Northwest Natural 2006-2007
Corporation
$6,000
Kaiser Foundation 2006-2007
Foundation
$7,500
Harold and Arlene Schnitzer CARE Foundation 2007-2008
Foundation
$5,000
Safeway Foundation 2007
Foundation
$5,000
PacifiCorp Foundation for Learning 2007
Foundation
$2,000
Autzen Foundation 2007
Foundation
$7,000
Randall Charitable Trust 2007
Foundation
$10,000
NW Health Foundation
Foundation
$5,000
Hoover Family Foundation 2007 and 2008
Foundation
$12,500
Trust Management Services 2007
Foundation
$5,000
Wells Fargo 2007
Corporation
$2,500
DeStefano Family Foundation
Foundation
$3,500
PDC
Corporation
$2,000
Flir 2007
Corporation
$3,000
PGE Foundation
Foundation
$5,000
Enterprise Rent-A-Car
Corporation
$1,500
The Community Foundation 2009
Foundation
$10,000
Incight To Go Fundraiser 2008
Foundation
$6,000
Bill Schmidt, Indian Wells 2009
Foundation
$2,500
Portland Beavers and Timbers Community Fund
Foundation
$5,000
George & V rgmia Schneider Foundation
Foundation
$5,000
Indio Youth Task Force
City
$2,500
Virtual Vocational Prc
2009 TOTAL TO DATE
.ff. r 244
June 23, 2009
Board of Directors
City of La Quinta
Vail Horton, OR -CA
Keen Mobility
Re: Community Grant
Scott Hatley, OR
Incight
Dear Grant Committee Members:
Jerry Carleton, OR
Bullivant Houser Bailey
The Incight office in Palm Desert is supported by fundraising efforts both in the
John Friess, OR
Coachella Valley and by fundraising activities by the Incight Office based in Portland,
Entrepreneur
OR. Please see attached "List of Major Contributors" for a detailed list of contributions
that are supporting both offices.
Dave Shaffer, OR
DePout Industries
If you have any further questions please feel free to contact me at any time.
Jeremy Meehan, OR
Wells Fargo
Sincerely,
Spencer Way, CA
Northwestern Mutual
Kathleen von Dean, CA
j
Kajon Media
Christie Dom, CA
Keith Ozols
STAR Education Therapy
Executive Director
Carey Carlson, CA
keith@incight.org / www.incight.org
Superintendent (retired)
310 SW 4th Ave. Suite 530
Jan Ryan, CA
Portland, OR 97204
prevention Education
Phone: (971) 244-0305
Consultant
Fax: (971) 244-0304
310 SW 4th Ave, Suite 53o
Portland, OR 97204
971.244.0305
73754 Highway itr, Suite C
Palm Desert, CA 92260
76o.674.2473
.� r 245
13. Amount of money requested from the City of La Quinta? $ 5,000
Incight's total 2009-10 budget projected for Incight To Go is based on providing ten (10)
state of the art assistive technology units for use by the visually impaired to include
assistive technology, accessories, software and the most critical element — training for
recipient students, teachers and families. The amount requested in this grant request will
allow us to place equipment and provide service for one campus. Equipment will be
available for use by more than one. student through the Special Education Department.
14. Has your Organization been funded by the City of La Quints previously? No
15. Please provide the name and address of the bank in which the Organization's funds are
kept: Wells Fargo, 74199 El Pasco, Palm Desert, CA 92260
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Vail Horton, Founder, Chairman and Executive Board Member
Scott Hatley, Founder, Board Member
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded.
Budget cuts, lack of understanding of the need for assistive technology, and use of
outdated equipment have created an undeniable need to provide our students with
disabilities with a resource for (1) securing relevant and accessible assistive technology,
(2) in a timely manner and (3) for immediate use. The following unfortunate situations
have been noted as relates to students in need of assistive technology.
1. Students with minimal but educationally significant hearing losses, for example, are
not routinely provided amplification systems to accommodate them in their
classroom.
2. Students who are ordering hearing aids through California Children's Services are
waiting up to a year to receive this amplification.
3. Students with impaired mobility are being placed into special education classrooms
when they could participate in regular classrooms with the proper technology.
4. Visually impaired students, while provided laptop computers for use are being
provided equipment that does not accommodate their deficits. Missing are large text
software, large screen monitors, and large keyboards designed for the visually
impaired).
5. Assistive technology that is on school sites has been found to utilized in such a way
that the student is being isolated from the classroom experience rather than using the
technology to allow them to become an integral part of the group learning experience.
This may be reflective of the lack of training in the proper use of the assistive
technology.
r ", 2-4 6
In order to become independent, this population must be able to function first in the
classroom and then in the environment and community in which they live and work upon
graduation. To level the playing field for those with disabilities, assistive technology and
training must be provided so that those with disabilities can discover what they miss,
access what they could not previously access, experience greater numbers of
opportunities to participate and, ultimately, increase their independence. Lastly,
equipment must be provided that is relevant, meets the needs of the student, and improves
their performance and level of participation.
Incight's goal is to secure 10 magnification systems for use by school aged youths with
visual impairments. The assistive technology designated for this grant includes the cost
for one (1) set up which includes the following.
Qty Description Re„questedk Match
F —jiOnyx magnification systems for the visually impaired 3,133 75.�
F 1 32" monitor and cables t 325 Obi ��
Zoom Text software enlarges and enhances everything
on the computer screen, making all applications easy to
see and use.
395'00
Large keyboard 106 00.
Ons site or ihome training to student, family, ancillary I,049`33
personnel and teachers)
Procurement, inventory, service, maintenance,
delivery and insurance
—� Total ,_=5,5184,16 518.16
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit.
The goal of Incight To Go is to provide assistive technology on an immediate and as
needed basis for students with disabilities and to provide ongoing training to the student,
his/her family and teachers in the effective use of such equipment. By providing
appropriate and relevant assistive technology, we will improve our students with
disabilities chances of success, level of participation and self-awareness.
19. Marketing/Media Plan. N/A
20. Attach copies of the last three months bank statements for the Organization's checking
and savings account (See attached)
21. Attach a copy of your Program Operating Budget for the current year.
Estimated Revenue
Individual/Group Donations
$ 24,316
Corporate Donations
21,500
Foundation Contributions
148,750
United Way
90,000
Govt. Grants
115,000
Match & giving
3,640
Fundraising/Events
146,195
Program Revenue
2,000
Interest & Other Income
532
Total estimated revenue 551,933
Expenses
Employee costs
128,336
Travel
5,750
Fundraising/Event casts
43,000
Program expenses:
Education
100,000
Consortium
94,000
Employment
40,000
Program costs subtotal 234,000
General & Administrative
Insurance
2,884
Communication costs
2,888
Occupancy costs
12,276
Office supplies
1,665
Professional fees
6,033
Technology
11,369
Printing & reproduction
5,149
Fees & misc. expenses
1,796
G&A subtotal 44,060
Total est. expenses (before CA) 455,146
California office:
Expenses:
Employee costs
46,680
Travel & entertainment
-
Occupancy costs
17,160
Communication costs
1,687
Program expenses
2,500
CA expense subtotal 68,027
Net income (loss)
$ 28,760
22. Non-profit Organizations must attach a copy of the organization's current IRS Form 990
(See attachment).
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Public Chacity StatuO:
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under the Code aeatUn listed Sa tbo bonding of tbia letter. Since Yeor
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.n� 249
ATTACHMENT 13
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: La Ouinta High School Tough Guys & Gals Do Dance
Amount Requested: $2000
Contact Person: JoAnn Monachello-Prahl
Mailing Address: 79-255 Westward Ho Drive
City: La Ouinta State: CA Zip Code: 92253
Work Telephone: (760) 7724150x2803
Cell phone:_ (760) 861-6828
E-mail Address: Joann prahl( dsusd us
501(c)3 Taxpayer I.D. Number:
Date Application Submitted: June 25.2009
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
_X_ Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
__ Economic Development/Marketing and Sponsorships (above $5,000)
What is the overall purpose or goal of your Organization? To interact, entertain and
serve the community members in La Ouinta
2. How long has your Organization been in existence? _15_ Years Months
3. Describe in general the activities or services of your Organization: "Moving 4
Life!" We use dance as a tool to get people of all ages skills & abilities to move and
have fun Our students live in the La Ouinta community and dancing is one way we
introduce them to lifelong_ activities available to them in their community. We have
participated in the city of La Ouinta community events for more than a decade. We have
been at Picnics cook offs tree lighting ceremonies elementary schools, middle schools,
youth festivals community dances and more We perform in the community and share
our dance skills with those at our performances. We have bridged the gap between
generations with dance We Klan to stay actively involved with the city of La Ouinta. It
has been a tremendous opportunity for my students to reach serve, and interact with a
variety of individuals They have taken skills they have learned in the classroom and
applied them to the "real world." As a teacher, this is where it is at. To observe these
students in action not only touches my heart but those who live in the city of La Ouinta.
4. How many people does your Organization currently serve? I have approximately 240
students in my dance classes
No. of Youth 800 No. of Adults 150 No. of Seniors 55
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth _1800 No. of Adults _500 No. of seniors _400
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 1500 No. of Adults 300 No. of Seniors 200
How many paid employees/volunteers does your Organization employ?
Full time employees Part time employees Volunteers
8. Describe how your Organization is managed and governed:
It is through La Ouinta High School It is a class at the high school that meets the
UC requirement for visual and performing arts and physical education for graduation
requirements We have operated during and after school hours. We have a club and
accept donations and periodically participate in fundraisers for our club. Our associated
student body governs our accounts.
9. Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
.„..0 252
JoAnn Monachello-Prahl PE/dance/teacher 43-631 Bordeaux dr. La Ouinta, CA
(760)861-6828
10. What is your annual schedule of events, and during what months does your Organization
operate? _ September through June We are currently scheduled to perform October
9 at the Harvest Ball Dance December 2009: Amelia Earhart Elementary & John Glenn
performances January 21 2010 at the La Ouinta Senior Center Chilli cook -off and in.
February2010• The National Date Festival in Indio.
11. Do you charge admission, membership fees, dues, etc? Yes _X_ No
If yes, please describe:
12. What are your other sources of revenue for this funding year?
Source Amount
Fundraising: car wash sampler tickets $1000 approximately
Donations: $300
253
13.
14.
IFS
16.
Total Needed $ 2000
Total Received $ 1300
Balance $ 0 _
Amount of money requested from the City of La Quinta? $ 2000
Has your Organization been funded by the City of La Quinta previously?
Yes _X_ No If yes, when?
Please provide the name and address of the bank in which the Organization's funds are
kept:
La Ouinta ASB• in our club account Tough Guys & Gals Do Dance
Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Title:
Rosanna Ferraro ASB secretary
JoAnn Monachello-Prahl Club Advisor
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. We can use these
funds to help expand our program at La Quinta High School We have doubled in size. I
now have 4 dance performance classes with approximately 60 students in each class. We
can use this grant to asset our program in several ways Three current needs are: 1)
audio visual equipment i decks/boom boxes for our ou dance pro* cts. We need 254
».
3 to 4 new sound systems for each group to work on their pieces during class. They are
symphony dual built in docks (a), $149 00 each 2) We need a digital video camera to
record and save the variety of dance projects we create. We are getting to be a large
group with many dance pieces and dance numbers. It will be easier to recall our favorite
dance pieces steps choreography if we have somewhere to put our work! It is a Sony
HDR-XR200V image stabilization rechargeable battery digital camera. It is $849.00. 3)
We would use the rest to offset the cost of our t-shirts. We design new t-shirts which are
our uniforms for that year. Each shirt usually costs about $10.00 each. We
approximated 240-275 shirts we will be ordering this next school year.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. The students and the community will benefit from these funds. These
funds will help us create choreog_raphv dance pieces practice our routines, recognize our
strengths and improve on our weaknesses and develop top notch programs to share with
all people throughout our community. It is people helping people and a gift that keeps on
giving. ($ to our program helps our students develop grow, and build confidence on our
site. This preparation in turn affects the community when we come out to perform
throughout the valley. The appreciation and interaction with community members affects
our students for a lifetime And they eventually become successful contributing citizens
in our communjty!)
255
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta.
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
21. Attach a copy of your Program Operating Budget for the current year.
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
256
ATTACHMENT 14
m
/ I
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: McCallum Theatre
Amount Requested: $5 000.00
Contact Person: Thomas Head
Mailing Address: 73000 Fred Waring Drive
City: Palm Desert State: CA Zip Code: 92260
Work Telephone: (760) 345-6505 ext.104
Cell phone: (760) 285-4550
E-mail Address: thead(cr mccallum-theatre.org
501(c)3 Taxpayer I.D. Number: 95-2834871
Date Application Submitted: 7/6/09
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
CITY OF LA QUINTA GRANT APPLICATION
(Typed applications are preferred)
Please check which grant funding you are applying for:
X _ Community Services Support ($5,000 limit)
Economic Development/Marketing and Sponsorships ($5,000 or less)
Economic Development/Marketing and Sponsorships (above $5,000)
What is the overall purpose or goal of -your Organization? McCallum Theatre's mission is
to educate and entertain the public through the performing arts with an emphasis on
serving the children and youth of the Coachella Valley by offering a variety of
performing arts experiences that reflect the diversity of the people, interest and tastes of
The communities and constituents served by the Theatre.
2. How long has your Organization been in existence? 21 Years 6 Months
(Incorporated in September 1973, the Theatre opened January 1988.)
3. Describe in general the activities or services of your Organization:
McCallum Theatre serves more than 150,000 ticket buyers each season from the United
States Canada and other countries with performing arts. In addition, the McCallum
Theatre Institute (MTI) the education division of the Theatre, serves more than 37,200
schoolchildren annually with various arts education programs.
4. How many people does your Organization currently serve?
No. of Youth 37,200 No. of Adults 120,000 No. of seniors 30,000
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth 37,200 No. of Adults 120,000 No. of seniors 30,000
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth 22,913 No. of Adults 5,877 No. of seniors 1,469
7. How many paid employees/volunteers does your Organization employ?
Full time employees 35 Part time employees 39 Volunteers 300
8. Describe how your Organization is managed and governed: McCallum Theatre is
governed by an experienced Board of Trustees, along with a separate Foundation Board
258
91
10.
II
12
that oversees the endowment fund. In addition, McCallum's staff professionals direct the
Theatre's daily operations and manage the annual budget.
Please provide information on your Executive Board members or contact person:
Name Title Home Address Phone
Harold Matzner
Chairman
Palm Springs
346-6505,
ext.
119
Ted Giatas
President/CEO
Palm Desert
346-6505,
ext.
119
James Houston
First Vice Chair
Palm Springs
346-6505,
ext.
119
Bill Powers
Vice Chair
Indian Wells
346-6505,
ext.
119
Robert Rishwain
Vice Chair
Indian Wells
346-6505,
ext.
119
Arlene Schnitzer
Vice Chair
Indian Wells
346-6505,
ext.
119
Peter Solomon
Vice Chair
Rancho Mirage
346-6505,
ext.
119
Michael Rembis
Secretary/Parliamentarian
Tarzana
346-6505,
ext.
119
Ronald Gregoire
Treasurer
Indian Wells
346-6506,
ext.
119
What is your annual schedule of events, and during what months does your Organization
operate? McCallum Theatre presents performing arts programming as well as arts
education programs from September to June each year. The Theatre is dark in July and
August.
Do you charge admission, membership fees, dues, etc? X Yes No _
If yes, please describe: Tickets are sold to the general public. Arts education programs
offered through the McCallum Theatre Institute are accessible at no charge or heavily
subsidized fees. As a non-profit organization, membership programs and other
fundraisine activities bridge the difference between revenue from ticket sales and the cost
of operations
What are your other sources of revenue for this funding year?
(Fiscal Year August 1, 2008 to July 31, 2009)
Source
Amount
Memberships
698,000
Government Grants
City of Indian Wells
50,000
City of Palm Desert
50,000
City of Rancho Mirage
50,000
Ticket Sales
8,079,036
259
(Theatre Rental Front of House Sales Investments Income and Marketing)
Contributions 2,858,385
(Individuals Foundations Business Corporate Gifts and Grants)
Total Needed for MTI Arts Education Programs $ 1,264,974
Total Received $ 625,744
Balance
$ 639,230
13. Amount of money requested from the City of La Quinta? $5,000
14. Has your Organization been funded by the City of La Quinta previously?
X Yes No If yes, when? FY 2006/2007
15. Please provide the name and address of the bank in which the Organization's funds are
kept: Wells Fargo Bank 42352 Bob Hope Drive I" floor, Rancho Mirage, CA 92270
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Name:
Title:
Ted Giatas President/CEO
Cameron Smith Director of Business Operations
17. Need Statement. Clearly and plainly state the specific, detailed reason or need for the
requested funds and how these funds will be used, if awarded. City of La Quinta funds
are needed to ensure availability of free or heavily subsidized arts education programs for
more than 37,200 schoolchildren each year including all public and private schools in the
Coachella Valley where the children and youth of La Quinta attend school. Lack of
funding for the arts in California schools has resulted in a lack of arts education
opportunities and other cultural experiences for schoolchildren. For many students visits
to the McCallum are their only encounter with live performances. Performances are also
held at schools through the Touring Initiative when transportation is not available to
students. Additionally, there are master classes artist residencies in schools, a
.. 260
choreography festival including the East Valley Dance Project, a spectrum of continuing
education workshops for teachers and other community activities such as "Open Call"- a
talent proiect for Coachella Valley residents ages 10 and up. The cost of these programs
in 2009-2010 will be $1 168 917—funds the McCallum Theatre must raise through gifts
and grants To that end a $5 000 gzant is being sought from the City of La Quinta.
18. Goal Statement. Indicate who will benefit from the use of these funds, and how they will
benefit. If applying for Economic Development/Marketing and Sponsorships grant
funding, please explain how the City of La Quinta and/or local businesses would be
benefited. Primary beneficiaries of these funds are students and teachers of the Coachella
Valley including the Desert Sands Unified School District where the children and youth
of La Quinta attend school La Quinta residents are welcome to participate in our arts
education community outreach programs — Choreography Festival held annually in
November and Open Call a talent project held annually in April as well.
19. Marketing/Media Plan. If you are applying for an Economic Development/Marketing
grant and your request for funding is above $5,000, you must submit a detailed
marketing/media plan for review by the La Quinta Marketing Committee. Your plan
must outline all of your advertising and marketing strategies (including, but not limited
to: print, radio, television, online, public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta.
City of La Quinta will be recognized throughout the 2009-2010 season in the Theatre
program for your contribution to the education programs of McCallum Theatre Institute.
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account.
See attached
21. Attach a copy of your Program Operating Budget for the current year.
See attached
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990.
See attached
.,. 261
ATTACHMENT 15
Wh qw, ffs, I=
ffj'�
GRANT APPLICATION
FISCAL YEAR 2009-2010
Name of Organization: National Charity
League Desert Cities Chapter
Amount Requested: $5 000 00
Contact Person: Terri Cox
Mailing Address: 78-850 Sanita Drive
City: La Ouinta
State: CA Zip Code: 92253
Work Telephone: 760-772-0064
Cell phone:_ 760-954-8242
com
E-mail Address: richandterricox@yahoo.com
501(c)3 Taxpayer I.D. Number:
320150473
Date Application Submitted:
July 10 2009
Applications will receive consideration without discrimination because of race, color,
religion, sex, age, national origin or disability.
262
CITY OF LA QUINTA GRANT APPLICATION
Please check which grant funding you are applying for:
Community Services Support ($5,000 limit)
1. What is the overall purpose or goal of your Organization?
National Charity League, Inc. is a non-profit organization of mothers (known as
Patronesses) and daughters (called Ticktockers) grades 7 - 12 who join together in
community service in chapters throughout the United States. Its goal is to foster a sense
of community responsibility in the girls as well as to strengthen the mother -daughter
relationship through participation in philanthropy, educational activities and cultural
events.
2. How long has your Organization been in existence?
National Organization: 51 Years
Desert Cities Chapter: 4 Years
3. Describe in general the activities or services of your Organization: The mission of
National Charity League is carried out through mother -daughter community involvement
and personal, educational and cultural activities. Members support 13 local philanthropies
and volunteer a minimum of 15 hours annually. Monthly meetings provide educational
speakers and activities that support the goals of National Charity League. In addition,
several annual social events recognize our membership's achievements and provide
opportunities for the girls to learn important social skills.
4. How many people does your Organization currently serve?
Through our support of 13 local philanthropies, Desert Cities Chapter serves thousands of
adults, seniors and children annually. Following is a list of the philanthropies and primary
volunteer activities.
• American Cancer Society — assist at Relay for Life events including registration,
food service, lighting of luminaries, clerical support, etc.
263
• Boys & Girls Club of the Coachella Valley —assist onsite with activities/events
and tutoring
• Coachella Valley Autism Society — support at events including childcare during
family support sessions and food service
• Community Blood Bank — donate blood or cookies and assists with blood drives,
assemble packets for distribution to donors
• Desert Sands Unified School District — clerical, classroom and tutoring help
• Healing Horses — participate in youth therapy riding activities
• Jordan Outreach Ministries — support annual food drive and community outreach
events
• Make A Wish Foundation — provide trained Wish Granters and support at events
including World's Largest Ice Cream Social
• Meals on Wheels — meal delivery and company to seniors
• National Junior Tennis League — support at BNP Paribas Kids Day
• Riverside County Public Library, La Quinta Branch — year-round support
including summer children's craft days and story time
• Special Olympics of the Desert — support at events including timers, coaches and
food service
• Tour de Palm Springs — volunteer at rest stops serving snacks and beverages to
riders
5. How many people do you intend to serve during this Fiscal Year?
No. of Youth: 1,000's No. of Adults: 1,000's No. of Seniors: 1,000's
6. How many people served during this Fiscal Year will be La Quinta residents?
No. of Youth No. of Adults No. of Seniors
While we have no way of knowing exactly how many people we serve, many of our
philanthropic activities take place in the city of La Quinta. We estimate that we
potentially serve thousands of LQ residents.
7. How many paid employees/volunteers does your Organization employ?
Full time employees: none
�_ 264
Part time employees: none
Volunteers: Currently the chapter has 90 members. Fifty six of our members are La
Quinta residents.
8. Describe how your Organization is managed and governed:
The Desert Cities Chapter of NCL is governed by a 14-member volunteer board of
directors. In addition, each class of Ticktockers has its own set of officers and a Patroness
advisor.
9. Please provide information on your Executive Board members or contact person:
Terri Cox, President, 78850 Sanita Drive, La Quinta, CA 92253, 760-772-0064
10. What is your annual schedule of events, and during what months does your
Organization operate?
Meetings for Ticktockers and Patronesses are held monthly from September through
June. The chapter holds four annual social events: A Holiday Party, a Father -Daughter
Dance, a Mother -Daughter Tea and Senior Presentation. We incorporate educational
speakers and activities through out the year. In addition, members can choose from
numerous volunteer activities year-round.
11. Do you charge admission, membership fees, dues, etc? Yes
If yes, please describe: Patronesses and Ticktockers pay annual dues to fund the
chapter's operations and dues to the National Organization. Members also pay for tickets
to chapter events including Senior Presentation and the Mother Daughter Tea.
12. What are your other sources of revenue for this funding year?
Source Amount- Please see attached Proposed Budget
Total Needed $19,176.19
Total Received $11,040.00
Balance $8,136.19
«•• 265
We have previously been a self sustaining, non -fundraising Chapter. This will be our
first year of seeking outside funds such as grants.
13. Amount of money requested from the City of La Quinta? $5,000
1.4. Has your Organization been funded by the City of La Quinta previously?
hC
15. Please provide the name and address of the bank in which the Organization's
funds are kept: First Bank, 46100 Washington Street, La Quinta, CA 92253
16. Please provide the name and title of those individuals authorized to sign on the
Organization's account (must provide at least two individuals):
Terri Cox, President
Gina Baker, Treasurer
Kirsten Dickerson, Past President
17. Need Statement. Clearly and plainly state the specific, detailed reason or need
for the requested funds and how these funds will be used, if awarded.
According to the NCL fundraising policy, adopted January 2009, chapter programs that
may be funded by external sources must support the NCL mission to foster mother -
daughter relationships in a philanthropic organization committed to community service,
leadership development and cultural experiences. Examples include officer training,
leadership and philanthropy -focused speakers, operational costs, meeting space, chapter
insurance, and professional accounting/legal fees to name a few. Our desire is to
provide educational opportunities for our members, including but not limited to self
defense, internet safety, health and nutrition, basic car care, and interviewing tips for jobs
and college admission. Our chapter could also apply the grant money to the cost of
maintaining our Chapter Web (internet site) — the primary communication tool for our
chapter. Here we post all of our activities, meetings, philanthropy opportunities, record
our volunteer hours, and RSVP for philanthropy work and social activities. Desert Cities
desires to keep expenses to its members at a reasonable level. While the benefits to being
��. 266
part of a National organization are numerous, it does require us to charge dues. However,
we strive to keep these dues as low as possible so as to not deter new members from
joining the organization. The more members we have, the more volunteer hours we will
be able to provide for our community
18. Goal Statement. Indicate who will benefit from the use of these funds, and how
they will benefit. If applying for Economic Development/Marketing and
Sponsorships grant funding, please explain how the City of La Quinta and/or local
businesses would benefit.
Until this year, NCL chapters were not allowed to fundraise for themselves; any money
raised or donated had to be contributed to an approved philanthropy. This left many
chapters, especially a new and small chapter such as Desert Cities, struggling to fund its
activities with limited income. With the assistance of a grant from the City of La Quinta,
the Desert Cities Chapter could continue to grow and enhance our programs to attract
more members to continue its support of La Quinta and other Coachella Valley
communities and philanthropic organizations.
19. Marketing/Media Plan. If you are applying for an Economic
Development/Marketing grant and your request for funding is above $5,000, you
must submit a detailed marketing/media plan for review by the La Quinta
Marketing Committee. Your plan must outline all of your advertising and
marketing strategies (including, but not limited to: print, radio, television, online,
public relations, and signage) and describe how those
promotional efforts will benefit the City of La Quinta. N/A
20. Attach copies of the last three months bank statements for the Organization's
checking and savings account: Please see attached copies
21. Attach a copy of your Program Operating Budget for the current year- Please
see attached copy of Proposed Budget
.N... 261
22. Non-profit Organizations must attach a copy of the organization's current IRS
Form 990- Please see attached copy of our IRS Form 990
268
HIGHWAY I I I AT MONTEREY
DESERT CA 92260
21.0238 x-x*******AUTO ****3—DIGIT 922
NAT'L CHARITY LEAGUE DSRT CITIES CHAP.
PO BOX 5474
LA QUINTA CA 92248-5474
CLOSING BALANCE FROM PREVIOUS STATEMENT............................................................... DATE: 4-3
12 DEPOSITS AND OTHER ADDITIONS TOTALING ...................................................
9 CHECKS AND OTHER WITHDRAWALS TOTALING ...............................................
CLOSING BALANCE FOR THIS STATEMENT............................................................................ DATE: 5-2
MINIMUM BALANCE OF 21,027.06 ON ............. 5-01-2009;
>
CHECK# ....... AMOUNT...OATE CHECK# ....... AMOUNT ... DATE CHECKi
1611 210.00 5-14 1625 434.70 5-12 1628
1617M 119.99 5-11 1626 60.03 5-11 1629
1624M 34.78 5-06 1627 20.00 5-12 1630
DATE..TYPE.............AMOUNT
OATE..TYPE............. AMOUNT
DATE.
5-01 DEPOSIT
495.00
5-12 DEPOSIT
1,600.00
275.00
5-14
5-14
5-01 DEPOSIT
5-05 DEPOSIT
400.00
320.00
5-12 DEPOSIT
5-12 DEPOSIT
220.00
5-27
5-12 DEPOSIT
1,714.00
5-12 DEPOSIT
111.00
5-27
DATE ........... BALANCE
DATE....
....BALANCE
5-01
----ss-85 ,,. _.—_2-1
21,027.06
34T�06—_ ---
5-12
___. _ —
24,597.56
28,007 56 —
- ---
5-06
21,312.28
5-15
27,246.32
26,759.08
5-11
21,132.26
5-26
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IT
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28 869'.08
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BALANCE INFORMATION
24,502
AVERAGE ACCOUNT BALANCE
23,879
AVERAGE COLLECTED BALANCE
ACTIVITY CHARGES!
NUMBER DESCRIPTION
COST
CHARGE
35
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9 DEBITS
.15
3.60
NAIVE
12 CREDITS
.30
10
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55 DEPOSITED ITEMS
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TOTAL ACTIVITY CHARGES
Wa are working very hard to maintain the highest level of customer service possible. But It we make a mistake, or you. we r �
from Desert
a of our employees, we want you to let us know. Please call one of our customer representatives at 760-836- (outsl 'the
Desert area: 1-660-230-1g60) with any question or complaint. We will do our hest to solve your problem. It our sarWce as u5 Tally
good, we'd like to hear about that too. We welcome any suggestions you might have about new products or ways wa c Id II ,, dire o
to you. Thank you tow banking with us! i
•""" CONTINUED ON NEXT PAGE
269
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PAGE 2
XXX-XXX-2699-
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HOW To BALANCE YOUR CHECKBOOK l08 asks
Enter Checkbook Balance:
ADD: Deposits Not Entered in Checkbook
Subtotal:
SUBTRACT: Deductions Not Entered in Checkbook
EQUALS: Revised Checkbook Balane
Enter Bank Balance from Statement
ADD: Deposits Not Included In This Statement
Subtotal
SUBTRACT: outstanding Checks
EQUALS Revised Bank Balance
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MiTY LEASUE DSRT CITIES CHAP.
IX '014
IT i CJ 92248-5474
PAGE 1
24-Hour Customer Service:
760-8363500 or 800-964-3444
New Account: 877-933-9800
www.efrstbank.com
DATE: 3-31-2009
REVIbUS STATEMENT...............................................................3,
19,054.83
4 -
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385. D0+
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NO OTHER WITHDRAWALS TOTALING ..............................................
4-30-2009
20,132.06
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BAL'ANCEOF 19,054.83 ON ......... _... 4-01-2009
CHEC�C#i $.
A UIT.
.DATE`
CHECK# ....... AMOUNT ... DATE
CHECK# ....... AMOUNT ... DATE
1614
2 }."¢D
4-22
1620
36.76
4-20
1623 1,445.35
4-30
16i6*
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4-13
1621
79.60
4-29
16L* t ;
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4-70.
1622
63.26
4-29
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MOUNT
DATE..TYPE.............AMOUNT
DATE. .TYPE.............AMOUNT
DATE..TBYPE
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4-06 DEPOSITi
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00.00
4-06 DEPOSIT
27500
4-10 DEPOSIT
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4-06 D POSIT':
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4-10 DEPOSIT
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4-24 DEPOSIT
" DATE.......... BALANCE
DATE , ;••ry }AN DATE...........BALANCE
4-24 21,720.27
4 A1: ! 1 0,4. 3 4-13 22,039.63 4-29 21,577.41
4�06 20 8 4. 4-20 21,945.27
4 ,10 1 22 3 9. 4-22 21,670.27 4-30 ---- .06
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/ou msy'have"o yo 'Dus Hess checking account each month from 100 to 150 transaction
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`lexibility in howl I u e your account each month. If you exceed 150 transaction items,
formal activit cha,gas pply, which can be offset by earnings credit.
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CONTINUED ON NEXT PAGE
PAGE 2
—
N XXX-XXX 2659
4-30-2009
B
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BALANCE INFORMATION
21.249
.
AVERAGE ACCOUNT BALANCE
AVERAGE COLLECTED BALANCE
21,048
ACTIVITY CHARGES
NUMBER DESCRIPTION
COST
CHARGE
}
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7 DEBITS
.15
1.05
1.80+
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TOTAL ACTIVITY -CHARGES
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We are working very hard to maintain the highest level of customer service possible. But If we make a m
from any of our employees, we want you to let us know. Please call one of our customer representatives
Desert area: 1-600-23o-106D) with any question or complaint. We will do our hest to solve your problem.
good, we'd like to hear about that too. We welcome any suggestions you might have about new products
to you. Thank you for banking with tut
HOW TO BALANCE YOUR CHECKBOOK
Enter Checkbook Balance:
ADD: Deposits Not Entered In Checkbook
Subtotal:
SUBTRACT: Deductions Not Entered In Checkbook
EQUALS: Revised Checkbook Balance`
Enter Bank Balance from Statement
ADD: Deposits Not Included in This Statement
Subtotal
SUBTRACT: Outstanding Checks
EQUALS Revised Bank Balance'
'These totals should agree
5
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300 HI H Y 111 AT MONTEREY
AL D E CA 92260
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d38* ***AUTO ****3-DIGIT 922
L A.LEAGUE DSRT CITIES CHAP.
PAGE 1
24-Hour Customer Service:
760-836-3500 or 800-964-3444
New Account: 877-9335800
www.enrstbankuxm
US STATEMENT ........ ......... .......-....... DATE: 2-27-2009 22,536.86
OTHER ADDITIONS TOTALING ................................................... 1, 662.00+
THER WITHDRAWALS TOTALING................................................5,144.03-
TEMENT........................................................................... DATE: 3-31-2009 19,054.83
ONCE OF 19,054.83 ON .............. 3-30-2009
CHEOK#.t.
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CHECK# ....... AMOUNT ... DATE
CHECK# ....... AMOUNT ... DATE
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3-12
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3-25
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DATE..TYPE :.
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DATE..TYPE.............AMOUNT
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3-02 DEPOSITl
20.00
3-02 DEPOSIT
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3-18 DEPOSIT
30.00
3-02 DEPOSIT
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3-18.DEPOSIT
300.00
175.00
3-02 DEPOSIT
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....BALANCE DATE.......... BALANCE
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Ne are wor[c'Irlg Very h to i ain a highest level of customer service possible. But if we make a mistake, or you receive poor service
hom any of3our emplo es, w Ct y to let us knout. Please call one of our customer representatives at 78D836-3500 (outside the Palm
Desert areal t=800-230 O) tt t ny estign or complaint. We will do our bast to solve your protd If o service ld improvellour Service
3ood, we'd 8ke to,hea bout ap bb. a welcome any Suggestions you might have about new prod ways
p you. Thank you for nkl . wit us
.eE 273
�*"'*CONTINUED ON NEXT PAGE """
3-31-2009
PAGE 2
HOW TO BALANCE YOUR CHECKBOOK
Enter Checkbook Balance:
$
ADD: Deposits Not Entered in Checkbook
$
Subtotal:
$
SUBTRACT: Deductions Not Entered In Checkbook
$
EQUALS: Revised Checkbook Balance
$
Enter Bank Balance from Statement
$
ADD: Deposits Not Included in This Statement
$
Subtotal
$
SUBTRACT: Outstanding Checks
$ **
EQUALS Revised Bank Balance`
$
`These totals should agree
j
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National Charity League, Inc.
Desert Cities Chapter
Proposed Budget
Fiscal Year Ending May 31, 2010
Income
Membership Dues Fees
Patroness 57x $120.00 Ticktockers 62 x $50.00
9 940.00
Entrance Fees: Patroness 10 x $50.00 Ticktockers 12x $50.00
$1,100.00
Total Income
$11,040.00
Expenses
Bank Charges checks, endorsement stamp, etc.
P.O. Box Rental
$72.00
National Assessment Fees
$3,165.00
General Liability Insurance
874.19
Directors and Officers Insurance
$1,080.00
Chapter Website Annual Fees
$1,000.00
Financial Records Review
$500.00
District Training Meetings 2 per year: 16 officers x 30.00
960.00
Meeting Facilities Fees
$1,200.00
Officers: Copies, Postage, Notebooks Supplies, etc.
President
$100.00
President Elect
$25.00
Memebership VP
$50.00
Ticktocker VP
$100.00
Philanthropy VP
$100.00
Activities VP
$100.00
Treasurer
$25.00
Secretary
$100.00
Parlimentarian'
$25.00
Standards
$25.00
Communications
$25.00
Chapter Historian
$200.00
Awards Presidents Charm Merci Charm
$150.00
Member Aprons and Name Tags
$500.00
Choices Weekend Facilitator and Supplies
$1,050.00
National Convention
$1,500.00
Educational/Leadership Speakers
2 000.00
Audio Visual for Meetings and Events
$4,000.00
Ticktocker and Officer Training Materials
$250.00
Total Expenses
$19,176.19
275
Short Form
OMe No,
0
Return of Organization Exempt From Income Tax
=am 990 EZ
Under section 501(c), 5Z7, or 4947(a)(1) of the Internal Revenue Code
(except black lung benefit trust or private foundation)
6Porisorin9 kx0an'¢ations, arM carltrolivrg agan'vatiore as defined in section 512(b)(13) must file form '.
990. All other agan¢ations with gross receipts less Dian $100,000 and total assets less than SP�lWBID ffi the
O e • s
DIxetn enr d the T�
im mM sewnue saxes
end of the Year maY use ttYS Conn.
7ha or9an�rron maY Inve ro rag a copy or this rerun ro sa9sly stage reporting reglmmrarrts.
f
A For the 2007 calendar year, or tax year begtnniruJ till , 2007, and end'm9 5/31 _ j,
08
B (heck if appkatt Pleas C Name of otgan¢ation D Employer ider}tifieati,
number
❑ Address doge Use
National Charity League, lna, Desert Cities Chapter 32� 0150473
label as
❑ Naas chwW prima Number and street (a P.O- box, if mail s not delivered to street address RooMsuKe E Telephone number
O ierdxw,
specific town, and ZIP + 4 F Gmup Exemption
❑ Amended return 4 City a state or country,
❑ Appl-th-podeig caw La Quints CA 92253 Number
o Section 501(e)(3) organhations and 4947(a)(1) nonexempt charitable trusts must attach O Accounting method:; 0 Cash
.:
❑ Accrual
a comipleted Schedule A (Form 9W or 990-EZ). Other (specify): D
H Check D ❑I if the oiganizati
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I Websit,, 10. www.desertcitiesncl.com is not required to attack-:
J Organization type (check only one}-10 sot c 3 4 insert no. ❑ 4947 or ❑ 527 Schedule B (Form 990,,1990-EZ
or 990-PF).
K Check ►❑ K the organization is not a section 509(a)(3) supporting organization and its gross receipts are normally not more than $25,0
0. A return is
not required, but if the organization chooses to file a return, be sure to file a complete return.
L Add lines 5b, 6b, and 7b, to tine 9 to determine gross receipts: it $1oo,0oo or more, file Fan 990 instead of Form 990-EZ .. t- $
RIF Revenue Expenses, and Chan in Net Assets or Fund Balances Sae a e 55 of the instructi
s.
1 Contributions, gifts, grants, and similar amounts received . . . . . . . . . . . .'1 1-
)
500.00
2 Program service revenue including government fees and contracts . . . . 2
8033.64
3 Membership dues and assessments . . . . . . . . . . . . . . . . . . . 3
4
4 Investment income . . . .
5a Gross amount from sale of assets other than inventory . . . ...
I'
b Ins: cost or other basis and sales expenses . . . . . . . -
r'c
I
c Gain or (loss) from sale of assets other than inventory. Subtract line 5b from line 5a (attach schedule) (
a
v
e
3
6 Special events and activities (attach schedule). If any amount is from gaming, check here I> ❑ )"
i
>
a Gross revenue (not including $ 500.00 of contributions )
cc
reported on line 1) . . . . . . . . . . . . . . Ills
6b 7093.6 t
b Less: direct expenses other than fundraising expenses . . . . ,
939.98
c Net income or (bss) from special events and activities. Subtract line 6b from line 6a
)
7a Gross sales of inventory, less returns and allowances . . . . 7a )
b Less: cost of goods sold . . . . . . . . . . . . . . 7b
7c.
Y-
c Gross profit or (loss) from sales of inventory. Subtract line 7b from line 7a . . . . . . .:
8 Other revenue (describe D ) 8
D 9
939.98
9 Total revenue. Add lines 1, 2, 3, 4, 5e, 6c, 7c, and 8. . ;
10 Grants and similar amounts paid (attach schedule) . . . . . . . . . . . . .
10'
11 Benefits paid to or for members . . . . . . . . . . . . . . . . . . . . .
11
12:
,
ai
12 Salaries, other compensation, and employee benefits . . . . . . . .
13
m13
Professional fees and other payments to independent contractors . . . . . . . . .
a
14 Occupancy, rent, utilities, and maintenance . . . . . . . . . . . . . . . . .
14.
15
16.
i
ul
15 Printing, publications, postage, and shipping . . . . . . . . . . . . . . . . . .
I .
16 Other expenses (describe D
t* ^
17
17
17 Total expenses. Add lines 10 through 16 .
18 Excess or (deficit) for the year. Subtract line 17 from line 9 . . . . . . . . .
18
11
19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree vaith',
1,
end -of -year figure reported on prior year's return). . . . . .
i9•
20 Other changes in net assets or fund balances (attach explanation) . . . . . . . .
20
Z
21 Net assets or fund balances at end of year. Combine lines 18 through 20
Balance Sheets -•if Total assets on line 25, column (13) are $250,000 or more, file Fo7.990 instead
of
Form
9D-f.Z
(See page 60 of the instructions.)
(N aegalning of year
:
(a) End
I. —
13682.60
22
'4f652.83
22 Cash, savings, and investments . . . . . . . . . . . . . . .
23
23 Land and buildings . . . . . . . . . . . . . . . . . . . .
24
,
24 Other assets (describe D )
25
25 Total assets . . . . . . . . . . . . . . . . . . . . . . .
26
26 Total liabilities (describe t> I
27 Net assets or fund balances ine 27 of column B must agree with line 21
13682.60
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^76
Page 3
Form M-FZ CM7i ..
• , Other Information Note the statement requirement in General Instruction V. Continued
408 501(cp) organizations. Enter amount of tax imposed on the organization during the year under.
section 4911 ► ; section 4912 ► ; section 4955 ► 'Yes
No
b 501(c)o and (4) organizations. Did the organization engage in any section 4958 excess benefit transaction during the
transaction from a If Wes," attach an explanation
.
year or did it become aware of an excess benefit prior year? t
c Enter amount of tax imposed on organization managers or disqualified persons during I.
s
the year under sections 4912, 4955, and 4958. . . . . . . . . . . . . ► is j 1.�
d Enter amount of tax on line 40c reimbursed by the organization . . . . . . _ _ > 6.
e All organizations. At any time during the tax year, was the organization a party to a prohibited tax shelter
transaction? . . . . . . . . . . . . . . . . . . . . . . . . . . .
41 List the states with which a copy of this return is filed.► j,
42a The books are in care of ► ------- Telephone no�' ► -----
-------------
._ --.__-_Located
__
ZIP + 4 j:.► ------
--------
Located at ► -- _ _ -___
b At any time during the calendar year, did the organization have an interest in or a signature or other authority
Yes No
over a financial account in a foreign country (such as a bank account, securities account, or other financial
account? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
If "Yes," enter the name of the foreign country: ►
; {I
r42c
'
See the instructions for exceptions and filing requirements for Form TD F 90-22.1.
c At any time during the calendar year, did the organization maintain an office outside of the U.S-? I .
If Wes," enter the name of the foreign country: ► `
►
43 Section 4947(a)(1) nonexempt charitable trusts filing Form 990-EZ in lieu of Form 1041—Chock here is
► 43
and enter the amount of tax-exempt interest received or accrued during the tax year . . . j,J
LkxW penalties of perjury, l declare that l have examined this return, including accemPanYing schedules and st3lement5, and tot 'best of
and belief. it is true, correct, and canplete. Declaration of preparer (other than officer) is based on all information of vrhich Prepyer has;
9
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277
i
Twi�p 4 4 Qumrcv
AGENDA CATEGORY:
COUNCHARDAMEETING DATE: August 4,2009 BUSINESS SESSION: 3
ITEM TITLE: Consideration of Funding for the CONSENT CALENDAR: _
Desert Resource Center Operations in the City of STUDY SESSION:
Palm Springs
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by City Council.
FISCAL IMPLICATIONS:
The County of Riverside is providing an annual contribution of $857,000 through
funding from its two Desert homeless programs leaving an estimated $1,023,805
in operational costs to be funded by the Coachella Valley Association of
Governments (CVAG) jurisdictions (which includes the Agua Caliente Band of
Cahuilla Indians and the cities of Cathedral City, Coachella, Desert Hot Springs,
Indian Wells, Indio, La Quinta, Palm Desert, Palm Springs, and Rancho Mirage).
The annual contribution from each of the jurisdictions is $102,380.50 per year for
a ten-year period. In Fiscal Year 2009-2010, funding for a homeless shelter is
currently not allocated and would need to come from the General Fund Unallocated
Reserves (Account No. 101-0000-290.00-00).
In order to be compliant with the California Debt Limitation contained in the
California Constitution, the City's obligation to make the payments for future fiscal
years must be contingent upon each future City Council's appropriating funds for
said purpose as part of its annual appropriation process.
CHARTER CITY IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The need for shelters in the Coachella Valley has been an ongoing concern that has
been voiced by homeless service organizations and the Coachella Valley cities for
the last five years.
278
On June 26, 2006, CVAG created a Homeless Task Force that developed the CV -
SOS Program (Coachella Valley Services and Overnight Shelter). This program, still
in existence, uses faith -based organizations across the Coachella Valley for
overnight shelter. The Homeless Task Force, which was a subcommittee of
CVAG's Human and Community Resources Committee, initiated the creation of a
formal Homelessness Committee to develop a Strategic Plan (Attachment 1) of
homelessness with the first priority being the creation of a Western CV Homeless
Shelter.
On September 28, 2008, the CVAG Executive Committee took action relative to
the funding of the operations of the Desert Resource Center. It was moved and
seconded to use an "across the board" method equally dividing the total remaining
operations of $1,023,805 by the nine cities and the Agua Caliente Tribe; with each
party taking into consideration the ability to "write or increase" their contribution;
that the individual and equal contribution be limited "or capped" to the amount
determined using the total estimated operations of a ten (10) year period that is
congruent with Riverside County's Continuum of Care 10 Year Plan to End
Homelessness; and that the Homelessness Committee continue to monitor the
Center. At that Executive Committee meeting the cities of Desert Hot Springs,
Indio, and Rancho Mirage voted no. The Agua Caliente Band of Cahuilla Indians
abstained.
In order to help offset the costs to the jurisdictions; CVAG has executed an
agreement with the Regional Access Project (RAP) Foundation in Palm Desert to
serve as CVAG's fiscal consultant who will allow staff to file major grant
applications, which may include a regional application for funding for homeless
shelters through the 2009 American Reinvestment and Recovery Act. As a result,
grant applications have been recently sent to Senator Feinstein's office and well as
other potential funders to seek operational support.
On February 20, 2009, CVAG sent a letter (Attachment 2) to all City Mayors
requesting financial contributions to operate the Desert Resource Center. The
facility is 47,880 square feet located at 19533 McLane Street in north Palm
Springs. The commercial warehouse building was purchased through a bond
issuance using Riverside County Pass -Through Funds from the Riverside County -
Palm Desert Finance Authority for $5 million dollars and will include approximately
$2 million dollars in tenant improvements.
The Center will feature emergency shelter beds for 120 men, women and families;
case management services; a full kitchen and dining area to provide three square
meals per day; other core services such as veteran's assistance; HIV/AIDS;
women's services; job training and education. A 'Mental Health Safehaven' for
chronically homeless clients with a diagnosis of mental illness; and a mental health
clinic are also part of the Center. Transportation will be provided to transport
homeless clients to services, e.g., social security, DMV, and job search
opportunities. Transportation pick-up and drop off points will be established to also
transport homeless clients to and from the Center who do not desire emergency
271,
shelter. CVAG plans to hire a subcontractor to provide van service to SunLine
transportation hubs.
The Desert Resource Center is scheduled to open January 1, 2010.
On May 5, 2009, the City Council discussed this item and requested that it be
continued to the Fiscal Year 2009-2010 budget meeting scheduled for June 9,
2009. Councilmember Henderson asked if Redevelopment Agency funding could
be used if multiple cities combined agency funds for homeless housing outside of
the City of La Quinta. Rosenow Spevacek Group, Inc. researched this question and
found that use of Redevelopment Agency funding for this type of project was
approved by the 2008 State Assembly and Senate in Bill AB2097 but was vetoed
by the Governor (Attachment 3).
On June 2, 2009, the CVAG Homelessness Committee met with the Executive
Committee to express concerns over the participation levels of cities regarding this
issue. The CVAG Executive Committee voted unanimously to bring this request to
their respective City Councils within the next month (Attachment 4).
On June 9, 2009 the City Council requested that this item return for consideration
in 45 days in hope that the California General Assembly will pass a bill to allow
Redevelopment Funds to be used for this type of project. To date there has not
been any changes to the State law allowing the use of Redevelopment funding for
Homeless Shelter facility operations nor allow these funds to be used outside of the
project area.
The Cities of Indian Wells, Palm Desert and Palm Springs voted to fund the Desert
Resource Center for $103,000 annually. Rancho Mirage voted to support the
Desert Resource Center for $54,065. Desert Hot Springs has formed an Ad Hoc
Committee to raise matching funds of $50,000 to contribute to the shelter.
Coachella has submitted a CDBG grant to the State for $80,000 that includes
operational support for the Homeless Shelter. As of July 9, 2009, Cathedral City
and Indio have not voted to support the facility (Attachment 5).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
Approve the Coachella Valley Association of Governments request for an
annual funding contribution of $102,380.50 for the next ten years,
contingent upon each future City Council's appropriating funds for said
purpose as part of its annual appropriation process, to operate the Desert
Resource Center in the City of Palm Springs; or
2. Do not approve the Coachella Valley Association of Governments request for
an annual funding contribution of $102,380.50 for the next ten years to
operate the Desert Resource Center in the City of Palm Springs; or 280
3. Provide staff with alternative direction.
Respectfully submitted,
Edie Hylton
Community Services Director
Approved for submission by:
Thomas P. Genovese, City Manager
Attachments: 1. Strategic Plan
2. Letter dated February 20, 2009
3. Letter from Rosenow Spevacek Group,
4. June 2, 2009 CVAG Letter
5. Status of Action for Contributions to
Center
Inc.
the Desert Resource
281
ATTACHMENT
COACHELLA VALLEY ASSOCIATION
OF GOVERNMENTS' (CVAG)
HOMELESSNESS COMMITTEE
STRATEGIC PLAN to END HOMELESSNESS aot5�\AQ; (Z)
July 2007 through July 2010 �+
Summary:
During the spring of 2007 CVAG's Homelessness Committee (see Appendix A)
embarked on a series of planning and resource exploration initiatives. The
Committee made the strategic decision to coordinate valleywide planning efforts
for homelessness under the broader recommendations developed as part of the
County of Riverside's 10 Year Plan to End Homelessness (see Appendix B).
Initially, two phases for the strategic planning process have been established.
The first phase focuses on the development of two (2) Multi -Service Centers
(MSC). Cook Street was determined to be the geographic east/west boundary to
serve as a context for sharing the burden of serving Valley homeless. One MSC
will be developed east of Cook Street to serve the eastern Coachella Valley
jurisdictions and the other MSC will be located west of Cook Street for service to
the western Coachella Valley.
The mission of the two MSCs will be to provide comprehensive support services
to promote progress towards permanent housing and self-sufficiency. Both
MSC's will be designed to provide one -stop access to resources for individuals
and families experiencing homelessness or are at -risk of homelessness. Awide
array of supportive services are envisioned including but not limited to basic
amenities such as showering/personal care and laundry, to street outreach,
transportation, childcare, medical care, mental health services, integrated case
management, food and housing.
The Homelessness Committee is currently supported by four subcommittees that
have been established to work on the objectives detailed under each of this
Plan's four Strategic Goals. These subcommittees are: Site Planning; Program
Planning; Finance; and, Public Relations.
282
CVAG Homelessness Committee 36 Month Plan
Phase Two of the planning will commence at such time that the activities in the
first phase have moved towards implementation. Phase Two will focus on the
recommendations in the County of Riverside's 10 Year Plan to End
Homelessness that were not addressed during Phase One.
Encapsulated within a thirty-six (36) month timeline, this Plan will be
operationalized in July of 2007 and is scheduled to conclude in July 2010.
The Strategic Plan includes:
4 Strategic Goals
12 Objectives in support of the goals, and
28 Methods that will achieve the objectives and lead toward goal
attainment
Each goal has been given a timeline for completion and oversight responsibility
has been assigned to CVAG's Homelessness Committee in order to carry out the
work and to evaluate the measure of success associated with each unique
Strategic Goal.
CVAG Homelessness Committee 36 Month Plan Approved 7/30/07-Executive Committee I 283
Objective(s)
#1.1 Support the
creation/development
of the Western Valley
Multi -Service Center
#1.2 Support the
creation/development
of 225 shelter beds
(50% for individuals and
50% for families)
#1.3 Support the
creation/development
of 225 units of
transitional housing
(60% for individuals and
#1.4 Support the
creation/development
of 200 units of
permanent
supportive housing
t90% for individuals and
#1.5 Provide rental
subsidies for 200
units of permanent
affordable housing (0 to
3 bedroom FMRs)
Method(s)
4a, Identify 3-5 sites
41b. Acquire best
sites(s)
4c. Develop MSC
1 a. Identify 3-5 sites
1b. Acquire best site(s)
1c. Develop shelter
2a. Identify 3-5 sites
2b. Acquire best
sites(s)
2c. Develop units
3a. Identify 3-5 sites
3b. Acquire best
sites(s)
3c. Develop units
5a. Identify subsidy
funding source(s)
5b. Determine vehicle
for implementing and
managing subsidy
Timeline for
Completion
4a. September 2007
41b. December 2007
4c, December 2009
1 a. September 2007
1b. December 2007
1c. June 2010
2a. September 2007
2b. December 2007
2c.June 2010
3a, September 2001
31d. December 2007
3c. June 2010
5a.June 2009
5b.June 2009
Responsibility
Homelessness
Committee &
Subcommittees
CVAG
Homelessness
Committee &
Subcommittees
Homelessness
Committee &
Subcommittees
CVAG
Homelessness
Committee &
Subcommittees
CVAG
Homelessness
Committee &
Subcommittees
CVAG Homelessness Committee 36 Month Plan _,proved 7/30/07-Executive Committee 284
Objectives) Method(s) Timeline for Responsibility
Completion
#2.1 Support the I 3a. Identify 3-5 sites 3a. September 20CVAG
creation/development 3b. Acquire best sites(s) 3b. D07ecember 2007 Homelessness
of the Western Valley 3c. Develop MSC 3c. December 2008 Committee &
Multi -Service Center Subcommittees
42.2 Support the
creation/development
of 100 shelter beds
(60% for individuals and
40% for families)
1 a.
1b.
1c.
Identify 3-5 sites
Acquire best site(s)
Develop shelter
1 a.
1b.
1c.
September 2007
December 2007
June 2010
CVAG
Homelessness
Committee &
Subcommittees
#2.3 Support the
2a.
Identify 3-5 sites
2a.
September 2007
CVAG
creation/development
2b.
Acquire best sites(s)
2b.
December 2007
Homelessness
of 250 units of
2c.
Develop units
2c.
June 2010
Committee &
permanent
Subcommittees
supportive housing
(90% for individuals and
10% for families
#2.4 Provide rental
4a.
Identify subsidy
4a.
June 2009
CVAG
subsidies for 200
funding
source(s)
Homelessness
units of permanent
4b.
Determine vehicle
4b.
June 2009
Committee &
affordable housing to
for
implementing and
Subcommittees
to 3 bedroom FMRs)
managing
subsidy
285
CVAG Homelessness Committee 36 Month Plan Approved 7/30107-Executive Committee
Objectives)
Method(s)
Timeline for
Com letion
Responsibility'
3.1 Deliver a wide array
ta. Services providers will be
1a. June 2008
CVAG
of supportive services
recruited to provide include:
Homelessness
in each of the two
Committee &
MSCs.
Day to Day Site Mgmt.
Subcommittees
• Intake and
Assessment
• Commercial Meal Prep.
Child Care
• Laundry
Showers and Personal
Care
• Mailboxes
Learning/Resource
Center
Physical Health
Behavioral Health
• Dental Care
• Mainstream Benefits
Storage Lockers
• Security
• Food Pantry
• Clothing
Job Training/Day
Placement
Transportation
Kennels for Pets
• Parking
• Sobering Unit
Bus Stop
Immigration Services
Recreation Services
Cottage Industries
3.2 Secure funding to
3a. Secure revenues to fully
September 2008
CVAG
support the annual
pay for service delivery and
Homelessness
operating costs of each
administration of programs for
Committee &
of the two MSCs.
each of the two MSCs.
Subcommittees
CVAG Homelessness Committee 36 Month Plan
Approved 7130I07-Executive Committee
Objective(s)
4.1 Build public
support for both
MSCs within the
Coachella Valley
Method(s)
1a. To hold 2 Town
Hall Meetings
1 b. To develop
policies that will
govern the MSCs to
demonstrate
effective oversight
1c. Promote pro -
homeless articles In
valley newsletters
Id. To create CVAG
website on projects
for public to track
progress
1e. Hold
informational
workshops for valley
faith -based partners
tf. Encourage
broader 211 linkage
marketing campaign
1g. Make
presentations to
valley Chambers of
Commerce
1h. Make
presentations to
valley City Councils
1 i. Make
presentations to
Desert Resorts and
Tourism trade
associations
1j Incorporate any
changes from public
input into the
Strategic Plan
Timeline for
Completion
1 a. December 2007
1b. May 2008
1 c. Immediate and
On -going
1 d. December 2007
1e. Immediate and
On -going
1f. December 2007
1g. Immediate and
On -going
1h. December 2007
1i. Immediate and On-
going
1j Immediate
Responsibility
CVAG Homelessness
Committee &
Subcommittees
281
CVAG Homelessness Committee 36 Month Plan -- Approved 7/30/07-Executive Committee
Appendix A
CVAG's Homelessness Committee Members
Last Name First Name Jurisdiction/Aoency Title
NG MEMBERS:
Ramos -Watson Lupe Indio Mayor Pro Tem
Committee Chair
Vasquez Chuck
Committee Vice Chair
Villarreal
Jesse
Parks
Yvonne
Mullany
Patrick
Osborne
Lee
Benson
Jean
Post
Ginny
Seman
Alan
DeLara
Leticia
EX-OFFICIO MEMBERS:
Riddle
Frankie
Burkett
Darla
Johnson
Chuck
Bass
Dan
Castorena
Claudia
McAdara (6/07)
Kathy
(Merritt)
(Karen)
Kramer
Jeffrey
McMicheaux
Timid
STAFF SUPPORT:
Kerr
Aurora
Stewart, PhD
Ron
Cathedral City
Coachella
Desert Hot Springs
Indian Wells
La Quinta
Palm Desert
Palm Springs
Rancho Mirage
County of Riverside
Councilmember
Mayor Pro Tern
Councilmember
Councilmember
Councilmember
Mayor Pro Tern
Councilmember
Councilmember
Legislative Assistant
City of Palm Desert
Dir.. of Social Services
CV Rescue Mission
Executive Director
Episcopal Corn. Service
Program Manager
Jewish Family Service
Executive Director
Martha's Village
Division Director
SafeHouse of the Desert
Executive Director
Shelter from the Storm
The Well in the Desert
CVAG
County of Riverside
Chief Financial Officer
Dir. of Social Services
Community Resource Dir.
DPSSAdmin Manager
Subcommittee
Public Relations, Chair
Site Planning
Public Relations
Site Planning
Program Planning
None Selected
Public Relations
Site Planning, Chair
None Selected
Finance Planning
Public Relations
Program Planning, Chair
Program Planning
Program Planning
Program Planning
Public Relations
Finance Planning
Site Planning
Finance Plannino
Process Facilitator
CVAG Homelessness Committee 36 Month Plan Approved 7/30/07-Executive Committee 288
CVAG's Homelessness Committee Members
Last Name
First Name
STAFF SUPPORT cont'd:
Marquez
Maria
Lundquist, PhD
David
Hutchinson
Jon
Rameriz
Emilio
White
Jody
Cook
Dale
JurisdietionlAcencv Title
Subcommittee
County of Riverside
Mental Health Service Mgr.
Finance Planning
County of Riverside
Mental Health Reg. Mgr.
Program Planning
County of Riverside
Dep, Dir. Real Estate
Site Planning
County of Riverside
Econ. Development
Finance Planning, Chair
County of Riverside
Staff Analyst
None Selected
Palm Springs
Community Dev. Admin.
Program Planning
». 289
CVAG Homeiessness Committee 36 Month Plan Approved 7/30/07-Executive Committee
Appendix B
Riverside County's 10 Year Plan to
End to Homelessness
(draft and not yet adopted by the County Board of Supervisors)
The First Five Years of implementation (2007-2012)
Target Date
Area of Core
Recommendations
for
Focus
Completion
»
Preventing New
1, New Prevention Strategies (including
2007-2012
Homelessness
Multi -Service Centers
2. Dischar e Planning Coordination
2007-2012
IRA" $'i
iffl
Ending Chronic
3. Street Outreach Teams (1+ in each
2007-2012
and Episodic
Su ervisorial District
4. Shelter Bed Creation (150 beds
2007-2012
Homelessness
County -wide)
5. Transitional Bed Creation (225 beds
2007-2012
County -wide)
6. Perm. Supportive Housing Creation
2007-2012
500 beds County -wide)
7. Permanent Affordable Housing
2007-2012 11
Creation 1,500 units County -wide
i
8. Provider Participation in HMIS (all
2007-2008
HUD funded beds first priority)
9. Mainstream Resources — Benefit
2007-2009 I
Application Streamlining Count
_
_
Creating
10.Housing Trust Fund Creation
2007-2008
11.Inclusionary Housing Policy Adoption
2007-2010
Resources to
Combat
(County -wide and Locally)
Homelessness
290
:WAG Homelessness Committee 36 Month Plan Approved 7/3b/07-Executive Committee
Appendix C
Notes on Site Selection and Capital Development
• East and West MSCs & housing products (shelter, transitional and
permanent supportive housing) may be on one large site or divided up and
scattered.
• If on one site - site should be 10 acres or more.
Ideal zoning includes commercial, high density, mixed use.
• Sites must be appropriately located to community amenities in order to
score points for funding applications (e.g. markets, transportation,
libraries, employment, etc.).
• County unincorporated land would be preferable.
First priority to be the development of the Western MSC.
• MSCs may require 16,000 square feet of usable space and require ample
on -site parking for customers and staff.
291
CVAG Homelessness Committee 36 Month Plan Approved 7/30/07-Executive Committee
CVAGATTACHMENT 2
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Blythe • Cathedral City • Coachella • Desert Hot Springs • Indian Wells • Indio • La Quints • Palm Desert • Palm Springs • Rancho Mirage
County of Riverside • Agua Caliente Band of Cahuilla Indians • Cabazon Band of Mission Indians • Torres Martinez Desert Cahuilla Indians
February 20, 2009
The Honorable Don Adolph, Mayor
City of La Quinta'
78-495 Calle Tampico
La Quinta, California 92247
RE: Contribution to Operations of Western Coachella Valley Regional Homeless Multi -
Service Center
Dear Mayor Adolph:
At their meeting of September 28'h, the CVAG Executive Committee took action relative to the
funding of the operations of the Western Coachella Valley Regional Homeless Multi -Service Center
(MSC).
Two funding formula recommendations were considered: (See attached staff report dated September 29,
2008).
1) One from the CVAG Technical Advisory Committee which recommended Option 2A using
employment, population and standardized credit as criteria to determine each jurisdiction's
contribution.
2) The other recommendation came from the Homelessness Committee which recommended
an "across the board" method equally dividing the total remaining operations of $1,023,805
by the nine cities and the Agua Caliente Band of Cahuilla Indians; with each party taking
into consideration the ability to "write or raise" their contribution. The amount therefore is
$102, 380.50.
Minutes from the September 291h Executive Committee meeting are as follows:
"It was moved by Mayor Pougnet and seconded by Mayor DeRosa to use an
"across the board" method equally dividing the total remaining operations of
$1,023,805 by the nine cities and the Agua Caliente Tribe; with each party taking
into consideration the ability to "write or raise" their contribution; that the individual
and equal contribution be limited "or capped" to the amount determined using the
total estimated operations of Phase 1 for a ten (10) year period that is congruent
with Riverside County's Continuum of Care 10 Year Plan to End Homelessness;
and that the Homelessness Committee continue to monitor the Multi -Service
Center"
There were three cities that voted no: Desert Hot Springs, Indio and Rancho Mirage. The
Agua Caliente Band of Cahuilla Indians abstained.
292
73-710 Fred Waring Drive, Suite 200 • Palm Desert, CA 92260 • (760) 346-1127 • FAX (760) 340-5949
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS,
Letter to Mayor Don Adolph Page 2 of 2 Pages
February 20, 2009
In follow-up to that action and in consideration of your jurisdiction's preparation of its
budget for fiscal year 2009-10, we ask that your City Council agendize this item to determine
your jurisdiction's financial participation in the operations of the MSC.
At the September 2008 meeting, discussion also ensued relative to the ability of one or more cities
to contribute their fair share while one or more cities may be able to contribute over and above the
$102,385 annual operations amount. As the County begins tenant improvements to the MSC, it
is critical that we know how much funding will be available for the operations of this facility. CVAG
recently released a Request for Proposals for an operator or operators of the three main
components of the shelter: food, transportation, and shelter. Initial indications are that the
estimated $1,023,805 that is needed for the complete operations is not far from what the actual
costs will be.
In order to help offset the costs to the jurisdictions, CVAG staff is moving forward with execution
of an agreement with the Regional Access Project (RAP) Foundation in Palm Desert to serve as
CVAG's fiscal sponsor which will allow staff to file major grant applications.
Also, a second federal appropriations application was recently sent to Senator Feinstein's Office
requesting funds for operations.
The Multi -Services Center (to be formally named the Desert Resource Center) will be ready to
open beginning January 1, 2010. We hope to have the operator(s) of the MSC in place by Mayor
June.
Staff is available to attend your City Council meeting to provide additional information relative to
your consideration to participate in the MSC (Desert Resource Center). Feel free to contact me
or Aurora Wilson at 346-1127 for further information. I look forward to hearing from you soon.
Interim necutiv< Director
:attachment
cc: The Honorable Kristy Franklin, Councilmember and
Homelessness Committee Member
Tom Genovese, City Manager
» 293
COACHELLA VALLEY ASSOCIATION of GO9,.,) BRNMENTS
a eco� With k,FJyt c
cahuequ egdat °oheietl�e
Aped for cOntr. n and a0eso��it
a 10 yearion the o�� - n
AeriOQnitr/ f-iclor
DATE: September 29, 2008
TO: EXECUTIVE COMMITTEE,
TECHNICAL ADVISORY COMMITTEE AND
HOMELESSNESS TEE
FROM: Aurora Wilson, Director G
Department of Community Resources
RE: Funding Formula Recommendations for the Western Coachella Valley
Homeless Multi -Service Center
STAFF RECOMMENDED MOTION: That the Executive Committee consider the two
recommended Technical Advisory Committee and Homelessness Committee funding
formula options listed below and determine which formula will be used for the funding of the
operations of Phase I of the Western Coachella Valley Multiservice Center (MSC).
Technical Advisory Committee: The funding formula presented as Option 2A using
employment, population and standardized credit. (9112108).
Homelessness Committee: That an alternative formula be considered using an "across the
of nine
board" method equally dividing the total remainingtak nra into conside?atio0n the abelity to
cities and the Agua Caliente Tribe; with each party tions 9
write or raise" their contribution . The TAC should also be prepared to formally discuss
what they are able to commit for fiscal year 2009-10 (9/17/08).
BACKGROUND: The joint meeting of the Executive, Technical Advisory, and Homelessness
d on June 2nd by the Executive Committee at the request of the
Committees was approven funding of the Phase 1 of the Western Coachella Valley
Homelessness Committee take action o
Homeless Multi -Services Center (MSC).
Phase I includes up to 150 emergency she beds (which includes a temporary expansion for the
hot/cold weather shelter), a full service kitchen, dining room, and an Access Center as well as the
County's SafeHaven Program and its accompanying full service partnership clinic. The total
estimated cost of operations for Phase I is $1,880,584. The County (pending Board of Supervisors approval)
is providing an annual contribution of $857,000 through funding from its two Desert homeless
programs (the SOS Program and Nightengale Manor) leaving an estimated $1 02y_3 805-in
o erational costs to be funded b the CVAG 'urisdictions.
ACTION BY THE TAC (7/11/08 & 9/121 8): In preparation for this joint meeting, the Technical
Advisory Committee (TAC) held two workshops: July 11`" and September 12th; to discuss and
recommend a funding option.
t (using assessed valuation the July I ill workshop, the TAC rejected the proposed CVAG membership funding and population) and recommended that CVAG Staff create additional
(ual
formulas as options. TAC recommended that the following factors be considered: population;
jobs/unemployment rates; and credit for cities with emergency shelters within and adjacent to their
i N Uay,
,1.
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Executive, Technical Advisory & Homelessness Committees Page 2 of 3 Pages
September 29, 2008
jurisdictions. (For credit explanation, see Attachment 1.)
At the September 121" TAC Workshop, a total of six (6) formulas were presented: three basic
formulas with three variations.
Following a lengthy discussion, Option 2A was selected by the TAC. Option 2A uses
employment, population and standardized credit to determine the contribution (See Attachment 2).
The nine Coachella Valley cities, the County and the Agua Caliente Tribe were present. Three cities
voted no: Indio, Desert Hot Springs and Cathedral City. With regards to their no vote, several
issues surfaced:
1) Indio: Although the creditwas created by TAC to address the burdens to cities such as Indio
with more than 100 emergency shelter beds, the 25% credit was insufficient;
2) Desert Hot Springs: Parolees in the city's boundaries remain a high priority and need to be
addressed first before considering the homeless issues;
3) Cathedral City: The use of the credit creates a benefitfor the City of Palm Springs but does
not apply to Cathedral City forcing their contribution to be the highest
ACTION BY THE HOMELESSNESS COMMITTEE (9/17108)
At the September 17th Homelessness Committee meeting, staff presented an overview of the
presentation made to the TAC on September 12th, the discussion and concerns expressed by TAC
members and the recommendation for Option 2A with a no vote from the three cities.
The following are major discussion points brought up by the Homelessness Committee:
Concern was expressed that buy -in and ownership of the homeless issue by each
community and their residents is critical to the success of the MSC. Homelessness is not
a county problem, it is a valleywide problem that all cities should accept. Members added
that fundraising is an important component that cities should consider in order to diminish
their contribution. Cities should not have to bear the entire burden.
No matter the amount of the contribution, given the current. economy, there may be a
jurisdiction that may be able to provide a portion of their contribution or does not have the
ability to pay any amount of their contribution.
An ability for each jurisdiction to "write or raise" their contribution was also encouraged to
help offset those jurisdictions that cannot provide the equal contribution.
The fairness of the "credit" allowance in Option 2A recommended by the TAC.
The Committee recommended motion passed with the cities of Desert Hot Springs, Palm Desert
and Raocho Mirage voting no. The cities of Coachella and La Quint@ were not present.
Attachment 3 shows the TAC recommendation of Option 2A and the Homelessness Committee's
recommendation of equal contributions. (See Attachment 3).
29.9
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Executive, Technical Advisory & Homelessness Committees Page 3 of 3 Pages
September 29, 2008
OTHER ITEMS:
The County's participation in the formula as recommended by TAC and as recommended
by the Homelessness Committee:
The County's contribution to the Western Coachella Valley MSC includes:
1. As of September 12'h, the County is now the legal owner of the McClane Building
funding the $4.9 million purchase through a bond issuance;
2. The County will fund Phase 1 of the tenant improvements, approximately $1 million;
3. Provide an annual operational contribution of approximately $857,000 through funding
from its two (2) current homeless programs in the Desert: the SOS Program and
Nightengale Manor (pending the Board of Supervisors approval for fiscal year 2009-10)
Given the County's substantial pledge (in operations and their capital expenses for the building
and tenant improvements), they will not consider any additional operational contribution.
The County has also expressed a willingness to explore concerns expressed at the TAC relative
to eastern Coachella Valley cities contributions and support of homeless services in the eastern
Coachella Valley and redirecting those funds to the Western Coachella Valley MSC.
Participation by Tribal Members:
Staff have been unable to identify a fair way to directly assess the Tribes in this formula without
duplicating counts of employment, population or assessed valuation. Therefore, in accordance with
past action, the Tribes will be asked to participate in the amount equal to the lowest jurisdiction.
This is the current practice for their CVAG membership. The contribution will vary based upon
which formula is chosen.
To date, only the Agua Caliente Band of Cahuilla Indians has participated in discussions regarding
this funding formula. A request to consider financial participation will be sent to the three Tribal
members. Due to their past participation and ability to pay, of the three tribes, only the Agua
Caliente Band of Cahuilla Indians has the financial capability to consider a contribution.
Funding Sources:
Sources of funding for cities to use for their contribution to the operational costs include: 1)
amendment of RDA pass through agreements, 2) CDBG funds and 3) general fund or Special
Assistance funds and 4) Coachella Valley Tourism Business Improvement District (BID).
Other Funding Sources:
Staff continues to look at other funding sources from state and federal sources, as well as private
foundations. A Request for Proposals (RFP) has been issued for a "fiscal sponsor' or 501(c)(3) to
be selected by CVAG. This fiscal sponsor will accept grant funding on behalf of CVAG to be used
for homeless services relative to the Homelessness Strategic Plan.
:Attachments
2-06
ATTACHMENT 1
STANDARDIZED CREDIT FORMULA
FORMULA OPTIONS 1A, 2A, 3A
At the July 11" Technical Advisory Committee meeting, it was recommended that a credit of 25% be
awarded to jurisdictions bearing the greatest burden from the Emergency Shelters with 100-250 beds
throughout the Coachella Valley. NOTE: Emergency Shelter Beds are defined by the U.S.
Department of Housing and Urban Development as: "any facility with overnight sleeping
accommodations, the primary purpose of which is to provide temporary shelter for the homeless in
general or for specific populations of homeless persons. The length of stay can range from one
night up to as much as three months. "
According to the city managers, the premise for awarding this credit is that jurisdictions that have
emergency shelter beds within or adjacent to their boundaries have/will have significant strain or
burden on their resources, including police, fire and emergency services, etc. As this cost cannot be
fully determined, a standardized format or standardized credit formula is being used to award credit.
It was also discussed that a portion of the 25% credit be awarded based on a jurisdiction's proximity
to shelters. Therefore, those jurisdictions whose boundary lines or spheres of influence are adjacent
(less than 1 mile) from a shelter with emergency shelter beds will receive a 12.5% credit.
The credit baseline is assessed upon the jurisdiction that currently has the presumed maximum
amount of burden: the City of Indio. Indio has 100 Emergency Shelter beds located within its
boundaries through Martha's Village and 80 other beds adjacent to their city through the Coachella
Valley Rescue Mission. Therefore, given the presumption that Indio has the greatest burden; the
remaining member jurisdictions will be assessed within a formula based on Indio's assessment.
TWO TYPES OF CREDIT:
1. CREDIT FOR JURISDICTIONS WITH 100 — 250 EMERGENCY BEDS WITHIN A
JURISDICTION = 25%
a. All cities with 100-250 shelter beds within their jurisdictions will receive a
predetermined amount based on 25% of Indio's assessment.
b. FOR EXAMPLE: if the City of Indio is to be assessed $100,000, their credited amount
would be $25,000; other jurisdictions with 100 — 250 emergency beds within their
individual jurisdiction will receive the same amount of credit and no more.
c. The following jurisdictions eligible for a 25% Credit:
i. The City of Indio for 100 Emergency beds at Martha's Village & Kitchen
ii. The City of Palm Springs for 150 planned Emergency beds at the Western
Regional Homeless MSC.
2. CREDIT FOR JURISDICTIONS WITH 100 —250 EMERGENCY SHELTER BEDS
ADJACENT TO THEIR BOUNDARIES = 12.5%
a. All cities with 100-250 shelter beds adjacent to their jurisdiction or sphere of influence
boundaries will receive a predetermined amount based on 12.5% of Indio's
assessment. (Adjacent = less than 1 mile from jurisdiction/sphere of influence
boundaries).
b. FOR EXAMPLE, if the City of Indio is to be assessed $100,000, the adjacent
jurisdictions will receive 12.5% of Indio's assessment, or a $12,500 credit.
c. The following jurisdictions eligible for a 12.5% Credit:
I. The City of Coachella for 100 Emergency Beds at Martha's Village & Kitchen;
.75 miles from City limits
ii. The City of Desert Hot Springs for 150 Planned Emergency beds at the
Western Regional Multi -Service Center in Palm Springs; .4 miles from the
city's Sphere of Influence Boundaries
297
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299
ATTACHMENT 3
qPSG
INTELLIGENT COMMUNITY DEVELOPMENT
ROSENOW SPEVACEK GROUP INC.
T 714 541 4585
309 WEST 4TH STREET
F 714 541 1175
SANTA ANA, CALIFORNIA
E INFO@WEBRSG.COM
92701-4502
W E BRSG.COM
Via Electronic Mail
Date: May 21, 2009
TO: Doug Evans, Assistant City Manager
LA QUINTA REDEVELOPMENT AGENCY
FROM: Frank Spevacek
SUBJECT: USE OF LOW AND MODERATE INCOME HOUSING FUNDS ON
HOMELESS UNITS OUTSIDE OF THE CITY'S JURISDICTION
In response to Council Member Henderson's comments at the May 5, 2009 City Council
meeting, RSG researched the use of the La Quinta Redevelopment Agency's Low and
Moderate Income Housing Fund revenue ("Housing Funds") to: (1) underwrite the
development of homeless housing outside of the City of La Quinta, and (2) pool Housing
Funds with other Valley redevelopment agencies to develop homeless housing.
The California Redevelopment Law ("Law") allows the expenditure of Housing Funds on
extremely low income households who earn less than 30% of the area median income;
homeless persons fall within this category. In order for the Agency to gain inclusionary
housing credit, it must fund either new construction, substantially rehabilitate existing
dwellings, or purchase very low or low income affordability covenants in existing multi-
family development. Per the Law, these units must be either in one of the Agency's
Project Areas, or within the City's jurisdiction.
When expending Housing Funds, the Agency must make findings that the Housing Fund
expenditures are used to increase, improve, and preserve the community's supply of
affordable housing (§33334.3(c)). The Agency could not make these findings if Housing
Funds were expended outside of the Agency's jurisdictional territory and thus would not
comply with the Law.
In 2008, the State Assembly and Senate approved AB 2097 that permitted Santa Clara
County redevelopment agencies to use redevelopment housing funds for supportive
services for new permanent homeless housing units. This legislation would have
allowed these agencies to use redevelopment funds for support services that are not
currently a permitted expenditure (§33334.2). Governor Schwarzenegger vetoed AB
2097 because he believed the bill would finance supportive services, including staff
salaries and other ongoing costs, rather than new affordable housing development, thus
undermining state and local efforts to increase the affordable housing inventory. Prior to
REDEVELOPMENT PLANNING
REAL ESTATE ECONOMICS
HOUSING
FINANCING
REAL ESTATE ACQUISITION
ECONOMIC DEVELOPMENT
GOVERNMENT SERVICES
will
Doug Evans, Assistant City Manger
CITY OF LA QUINTA
June 4, 2009
Page 2
the Governor's veto, the Coachella Valley Association of Governments ("CVAG")
requested Senator Ducheny to author similar legislation that would allow the Coachella
Valley redevelopment agencies to use and/or combine funds for homeless housing
services located outside of their jurisdictions. She elected to not do so because of the
Governor's veto.
We hope that this memo addresses the points raised at the May 5'" meeting. Please do
not hesitate to contact me if you require additional information or additional explanation.
301
06/03/2009 10:42 7603405949 CVAG PAGE 02
ATTACHMENT 4
CVAG...
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
Myths • Cathedral My • Coachella • Desert Mot Springs • Indian Wells • Indio • Ls Oointe. • Palm oewm • palm Springs, - Rancho Mirage
County of Aiverslde - Ague Caliente Band of CohWsa Indians • Cabo= Band M-Mission Indians • Tares Mardnu Desert CAW Indians
June 2, 2009 3
:I
{: - D !
I
OF
The Honorable Mayor Don Adolph ottrA+IAc[� — FAX: (760) 777-7401
City of La Quints Hard Copy to Follow
P.O. Boz Ism
La Quints, California 92253
RE: Contribution for Operations of the Desert Resource Center
Dear Mayor Adolph:
On June 1a, the CVAG Executive Committee voted unanimously to request every member agency
to place on .one of your June La Quints City Council agendas, participation in the regional
homelessness program.
Specifically, the following question should be.addressed: _
Will the City of La Quints commit $102,380 for fiscal year 2009/10 to support the
annual operations of the Desert Resource Center?
In the event the City of La Quints chooses not to contribute $102,380, please Identify what, if any,
amount it is willing to contribute.
CVAG staff, specifically Aurora Wilson, can provide background to you or your staff before or at
your city coundl's.meeting. Your city council's prompt consideration of ttus request will help CVAG
gauge the level of support for this r0gional program.
Thank you for your consideration of this program.
Sin
`T -Kirk
xecutive Dlredor
cc: Kdsty Franklin, Counalmember and CVAG Homelessness
CommHtee Member
Tom Genovese, City Manager
302
-- --- - . - — -- nn . omi rmcar C^A nPPAO • f7601346-1127 • FAX17501340.5949
ATTACHMENT 5
MACHVIA VA116y ASS00JA73GN OF CiMORNAIGN7S
Status of Action 69 jurisdiction for
Contributions to Desert Resource Center
Updated: july 9, 2009
Jurisdiction +
Status of Placement on City Council
City Council Action
City Manager
Agenda (per June 1, 2009 action)
Relative to Contribution
to DRC
Cathedral City
Study Session (6/24/09)
Agendized 7/8/09
Don Bradley
Coachella -
Cont'd from Wednesday, July'8, 2009
City Council approves CDBG
Tim Brown
request to State which
include $80K for DRC
Desert Hot
City Council approves Res.
Springs
A endued TuesdayJul 7; 2009- 5:00 m.
9 ay' y p'
To appoint adhoc group to
raise $50K as match to
Rick Daniels
Supervisor Ashley's
contribution
Indian Wells
Agendized Thursday, June 18, 2009
Voted YES with Unanimous
Greg Johnson
1:30 p.m.
Vote for $103,000
Indio
Agendized Wednesday, June 17, 4:00 p.m.
General Consensus that no
Glenn Southard
funds available in the
General Fund
La Quinta
Cont'd from 6/9 for 45 days to July 28, 2009 -
Tom Genovese
4:00 p.m.
Palm Desert
Contribution itemized under city's fiscal 09/10
Budget approved on
John Wohlmuth
budget. Budget agendized for Thursday, 6/25/09:
6/25/09 including Line Item
for DRC for $103,000
Palm Springs
Contribution itemized under city's fiscal 09/10
Budget Approved on June
David Ready
budget. Budget agendized for: Wednesday,
17th including Line Item for
June 17, 2009
the DRC for $103,000
Rancho Mirage
Contribution being discussed as part of ongoing
budget Budget be by
Budgget approved on July 2"�
includin Line Item for the
Pat Pratt
workshops. mad adopted end
of Jul 2"
DW: or 65
Aqua Caliente
Received Correspondence from Tribal Chairman
No to annual contribution.
Tom Davis
Milanovich dated April 6, 2009
Follow-up letter to be sent.
CVAG staff: Aurora Wilson/Amanda Keil at 346-1127 AGENDA ITEM 11.A
cci„t 4 „4qamrw
COUNCIL/RDA MEETING DATE: August 4, 2009
ITEM TITLE: Consideration of an Art Purchase
Agreement with Meridian Property Company and
Nancy and Larry Cush for the Installation of a Glass
Tile Mural at Plaza Calle Tampico
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
A recommendation has been made by the Community Services Commission to
approve Art in Public Places (APP) funding of $10,000 for the purchase of a glass
tile mural to be placed at Plaza Calle Tampico. Funding for this project is available
in the APP Art Purchase Account No. 270-0000-451.74-80. The APP fund
currently has $150,000 available for various art purchases. The developer,
Meridian Property Company, has paid $7,046 into the APP fund and is willing to
pay up to $1,500 for electrical and lighting of the mural.
CHARTER CITY IMPLICATIONS:
10115071 A
BACKGROUND AND OVERVIEW:
On June 16, 2009, the Community Services Director received a letter from
Meridian Property Company (Attachment 1) requesting consideration for a fused
glass tile mural to be designed and installed at the pedestrian entry portal to the
new Plaza Calle Tampico (Attachment 2). The mural would be designed and
installed by La Quinta artists, Nancy and Larry Cush, for $10,000 (Attachment 3).
The mural is titled "Portal of Poppies" and is made of kiln formed fused glass
shaped to form California Poppies and stems. The entry portal is eighteen feet high
and sixteen feet wide (Attachment 4). The tiles will be placed on the existing
stucco wall using a "thin set" method. Meridian Property Company has agreed to
pay for the electrical wiring to the mural for the required lighting at a cost "of
304
approximately $1,500. Maintenance requirements for this mural are similar to other
APP murals in the City and require periodic cleaning and checking of the grout for
deterioration.
On July 13, 2009, the Community Services Commission approved a
recommendation to approve an Art Purchase Agreement (Attachment 5) with
Meridian Property Company and Nancy and Larry Cush for the purchase of a glass
tile mural to be placed at Plaza Calle Tampico.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Approve an Art Purchase Agreement with Meridian Property Company and
Nancy and Larry Cush for the Installation of a Glass Tile Mural at Plaza Calle
Tampico; or
2. Do not approve an Art Purchase Agreement with Meridian Property Company
and Nancy and Larry Cush for the Installation of a Glass Tile Mural at Plaza
Calle Tampico; or
3. Provide staff with alternative direction.
Ily submitted,
Edie Hylfon /
Community Services Director
Approved for submission by:
4(,0 �
Thomas P. Genovese, City Manager
Attachments: 1. Letter dated June 16, 2009
2. Developer's Application
3. Artist Information
4. Depiction Mural "Portal of Poppies"
5. Art Purchase Agreement
�. 305
ATTACHMENT 1
MERIDIAN PROPERTY COMPANY
June 16, 2009
Dear Director and Commission,
We have requested that La Quinta artist Larry Cush design and submit an Art in Public Places art
piece for the Plaza Calls Tampico. This Is a commercial retail location and will be anchored by the
Fresh and Easy store.
We have chosen the southern pedestrian entrance facing Calls Tampico to be the Ideal location
for this art piece.
Larry Cush has designed a beautiful contemporary fused glass work with a California Poppy
Motif. He has titled it "Portal of Poppies". Our Company has approved this design and Is
requesting that Art In Public Places funds be applied to the cost of production.
We have advised Larry Cush that we will install lighting for the art installation and estimate this
cost will be $1600.00.
Thank you for your consideration on this request, we feel it will benefit our location and
compliment the Art in Public Places program.
Sincerely,
O l l o ct�.
John J Poll ck
Chief Operating Officer
Meridian Property Company
5000 Executive Parkway#160
San Ramon, CA 94583
Tel. 926.302.1403 Fax 926.302.1410
Cell 925.677.4114
www.mpcca.com
5000 -xacul P'e Parkway Suite• 160 ' San Ramon, Calffemb 94583 ' Tul. 925.302.1400 1+a x. 92S.3Ui lY iO wwu•.mpcea.cnm
306
ATTACHMENT 2
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DEVELOPER'S APPLICATION FOR ART IN PUBLIC PLACES
PROJECT PROPOSAL
Development Name - Plaza Calle. Tampico
Development Location - 78-130 Calle Tampico LaQuinta Ca. 92253
Title of Artwork - "Portal of Poppies"
Description of Art Piece - Kiln formed fused glass colored and shaped to form
California poppy flowers and stems
Artwork Site Location-- Pedestrian Entry Portal south building_ fagade on Calle Tampico
Developer Meridian Property Company Phone 925.302.1432 Attn: John Pollock
Chief Financial Officer
Property Owner Meridian Property Company Phone 925.302.1432
Public Art Fee $7046.23
Artist- Larry and Nancy Cush -
Artist Address 52-100 Avenida Ramirez La Quinta Ca. 92253
Artist Phone 760. 218.0559
Media/Materials Hand fabricated kiln fired fused artisan glass
Approximate Weight 60 lbs. Dimensions- portal arch is 18 ft. high 16 ft.
wide
Approximate Cost $10,000
Location of Identification Plaque placed on lower right side of art piece
Page 1 of 307
Description of Foundatiordinstallation Art piece-ta be_ installed- over existing stucco
wall of arched entry portal using the thin set method with Custom Mega flex mortar.
Date of Installation Work to be installed within 90 days of signing contract.
Distance between Public Street and Artwork 35 ft pedestrian sidewalk access on
the entire block and thru the entry portal arch.
Landscape and Lighting Plans Meridian Property Company will install electrical
lighting to the arch at an estimated cost of $IAOO —
Speciat Concerns
Dedication plans Meridian Property Company will hold a dedication ceremony upon
completion of the installation
Please attach the following:
Site Drawing
Artist Concept Drawing
• Artist Resume
• Maintenance Plan (including frequency and anticipated costs of maintenance and
description of materials).
Page 2 of 2 3 Q g
ATTACHMENT 3
Old Town Triptych Mural: Cush Tile 2008
Nancy and Larry Cush
Cush Tile: a decorative arts studio
760.218.0559
Ca. contractor license #793758
bonded and insured
www.cushtile.com
Nancy Cush has been hand painting ceramic file murals in Hawaii & California for the past 16 years.
You will find her work in many custom homes and commercial settings. Her art tiles are durable as well
as beautiful and can be used in both exterior and interior installations.
Nancy's background as a fiber artist and her love of color has influenced her style of painting,
Giving her work a unique and fresh appearance. Her subject matter has evolved around Hawaiians themes,
Underwater Reefs, Tropical, Desert & Country Landscapes.
Larry Cush has a Bachelor's degree in Art Education. Central Washington University.
with an emphasis in ceramics. He established a ceramics studio in Western Washington
where he produced stoneware pottery. His work has won awards and is in many private collections.
Lang also taught ceramics for adult education at Grays Harbor Community College and later
at Maui Community College in Hawaii.
His current personal work is in Etched and Kiln formed Fused Glass. He works with clients
applying his contemporary designs in homes and building environments.
Larry and Nancy work as a team and often assist each other in all aspects of the creative
process.
They enjoy working with clients, architects or designers to achieve individual site
specific designs.
Completed Projects
Triptych Mural Old town LaQuinta (Art in Public places)
Desert Landscape Mural Old Town Coffee Co. (Art in Public Places)
Desert Trees with landscape 2 murals Vintage Indian Wells private residence
Five Tribal Themed Table Top Murals - Agua Caliente Tribal Center, Palm Springs Ca.
Tuscan Vineyard Landscape — The Andalusia @ Coral Mountain, La Quinta Ca
Tile Mural Hawaiian Reef Scene — Huggos Restaurant, Kailua Kona, Hi.
Turtle Murals — Kona Village Fitness Center
"Brian's Garden" landscape mural — Waimea Hospital, Big Island, Hi.
Dolphin Mural — Hawaii Preparatory Academy
Handmade Replica Tiles, for the restoration of — The Hulihee Palace for the State of Hawaii
309
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ATTACHMENT 5
ART PURCHASE AGREEMENT
THIS ART PURCHASE AGREEMENT (the "Agreement') is entered into this day of
2009, by and among THE CITY OF LA QUINTA, a California municipal corporation (the "City") and
MERIDIAN PROPERTY COMPANY (the "Developer") and NANCY AND LARRY CUSH (the
"Artist").
RECITALS
A. The Developer has requested fused glass work with a California Poppy Motif on the southern
pedestrian entrance facing Calle Tampico on the property known as Plaza Calle Tampico. To meet the
requirements for artwork pursuant to Chapter 2.65 of the City Municipal Code, the Developer is
commissioning the fabrication and installation of certain artwork (the "Artwork") to be installed and displayed
by the Artist at the site location.
NOW, THEREFORE, the parties hereto, for the consideration and under the conditions hereinafter set forth,
hereby mutually agree as follows:
ARTICLE L SCOPE OF SERVICES AND PAYMENT
1.1 Scope of Design Services. Artist shall prepare or cause to be prepared, required details and samples,
and shall do all other things necessary and incidental to the performance of the Artist's obligations pursuant to
this Agreement.
1.2 Scope of Fabrication Services. Artist shall fabricate and install the Artwork pursuant to and by the
time set forth in the Scope of Design Build Services and the Schedule of Performance attached hereto as
Exhibit A and Exhibit B, respectively, and incorporated herein by this reference.
The City and Developer shall have the right to review the Artwork at reasonable times during the fabrication
thereof. Artist shall submit to the City and Developer progress narratives, including photographs, as required
by the Schedule of Performance (Exhibit B). The narratives shall include the percentage of the Artwork
completed to date, along with an estimated completion date.
Artist shall furnish all tools, equipment, apparatus, labor, services, materials, and transportation, to perform all
work necessary to install in a good and workmanlike manner the scope of work set forth in the Scope of Design
Build Services (Exhibit A), or reasonably inferable therein, together with the appurtenances thereto, at the site
locations. It is understood and agreed that all said labor, services, materials, equipment, and facilities shall be
furnished and said work performed and completed by Artist as an independent contractor, subject to the
inspection and approval of the City and Developer.
The Artist shall present to the City and the Developer in writing for further review and advance approval any
and all significant changes in the scope, design, color, size, material or texture, of the Artwork not permitted by
or not in substantial conformity with the approved working drawings and the Scope of Design Build Services
(Exhibit A). A significant change is any change in the scope, design, color, size, material, texture, or site
location which affects installation, scheduling, site preparation, or maintenance for the Artwork or the
schematic concept of the Artwork as represented in the schematic drawings, the approved working drawings,
and the Scope of Design Build Services (Exhibit A).
Artist and Developer shall at all times maintain a safe work area and provide safe access for inspection of the
Artwork by the City, its representatives, and to the sites wherein the Artwork is located prior to installation.
Where specifications require work to be specially tested or approved, it shall not be tested without timely
notice to the City, of its readiness for inspection and without the approval thereof, or consent thereto by the
City. The Developer and/or Artist shall promptly notify the City when the artist's work is ready for inspection.
Page 1 of 14 311
The artist agrees to do all work required to comply with the inspections, and any such requests for corrections
from the City makes as a result of the inspections, without additional charge to the City. The Artist shall
perform all work necessary to obtain approvals from the authorities mentioned above without additional cost to
the City.
1.3 Change Orders.
Artist shall adhere strictly to the Scope of Design Build Services (Exhibit A), unless a change there from is
authorized in writing. In such case, the terms of said change shall be understood and agreed upon in writing by
the City Manager, Developer, and Artist before commencement of said revised work.
1.4 Post -Fabrication.
a. The Developer and/or Artist shall notify the City in writing when the fabrication of the artwork is
completed and ready for delivery and installation at the site locations which are designated in Exhibit A and B,
attached hereto and incorporated herein by reference.
b. Upon completion and at all times during the fabrication and installation, the Artist shall ensure that
Artwork shall comply with all applicable statutes, ordinances and regulations of any governmental agency
having jurisdiction over the Artwork. The Artist will also ensure that the Artwork is installed in a safe manner,
and is designed to withstand the forces of nature it is expected to experience in its lifetime, including wind,
rain, sun, and earthquake, as reasonable for artwork of a similar nature.
1.5 Post -Installation.
a. The Artist shall be available at such reasonable time or times as maybe agreed between the City
and Artist to attend any and all inauguration, ground breaking, or presentation ceremonies upon completion of
the Artwork.
b. The Developer shall use reasonable efforts to arrange for publicity for the completed artwork by
local media and publications and otherwise as may be determined between the City, Developer, and Artist as
soon as practicable following installation.
c. Upon installation of the Artwork, the Artist shall provide the Developer and the City with written
instructions for appropriate maintenance and preservation of the Artwork.
1.6 Final Acceptance.
a. The Artist shall advise the Developer and the City in writing when it believes that the Artwork and
its installation are complete. Following receipt of such notice the Developer and the City shall cause the
installed Artwork to be inspected, and, within five (5) working days following completion of such
inspection(s), the City and Developer shall either provide the artist with reasonably specific written objections,
and a list of needed corrections to the installed Artwork or notify the Artist of their acceptance of the Artwork
by a Notice of Completion in the form attached hereto as Exhibit D. Such Notice of Completion (Exhibit D)
shall be evidence of the satisfactory completion and installation of the Artwork in conformity with this
Agreement, subject to the indemnification, representations, and further performance obligations set forth in this
Agreement.
b. Final Acceptance by the City of the ownership of the Artwork will occur at the completion of
twenty-five years (25) or the year 2034. At that time the ownership and responsibility for the Artwork will rest
with the City. At the-City's option, the City may permit the ownership of the Artwork to remain with the
owner of the building.
Page 2 of, -Id' 312
1.7 Risk of Loss. Upon receipt of the Notice of Completion, the risk of loss or damage to the Artwork
shall be bome by the Developer until the City accepts the artwork at the completion of twenty five (25) years or
the year 2032. The Developer shall take such measures as are necessary to protect the Artwork from loss or
damage, through insurance or other adequate security, and to maintain the Artwork until the Final Acceptance
is issued by the City.
1.8 Title. Title to the Artwork and any construction drawings, plans, or other work product generated
pursuant to this Agreement shall remain with the Artist during installation, and shall pass and vest with the
Developer upon issuance of Final Acceptance or Termination pursuant to Article VIII hereof.
1.9 Pavment: The Artist shall be paid the compensation by City set forth in Exhibit C. The total
compensation to be paid to the Artist by the City shall not exceed $10,000 (Ten Thousand Dollars). The parties
agree that the City shall have no additional financial obligations under this Agreement.
ARTICLE H. TIME OF PERFORMANCE
2.1 Time. The Developer and Artist agree to punctually and diligently perform all obligations under this
Agreement. It is further understood and agreed that should the Artist fail to furnish the labor, materials,
equipment, and or services, to perform all work and labor as herein provided in the manner herein set forth in
good and workmanlike manner, Artist shall, in addition to any other penalties provided in the Agreement, be
liable to the Developer and the City for all losses or damages that either may suffer on account thereof.
In the event the Artist fails to perform fully any and all of the covenants and obligations herein contained, then
the City and/or the Developer may, at their option, after giving twenty-four (24) hours written notice to Artist
and Developer, provide any such labor and materials as may be necessary for the completion of the artwork.
At that time the City and/or Developer provides labor and/or materials, as set forth above, or finishes the work,
the Developer may deduct the cost of such labor and materials and all costs incurred in finishing the work, if
applicable, from any money then due or thereafter to become due to Artist under this Agreement until the work
undertaken by the Developer or City is completely finished. At that time, if the unpaid balance of the amount
to be paid to the Artist under this Agreement exceeds the expenses incurred by the Developer or City in
providing labor and materials and/or in finishing Artist's work, such excess shall be paid by the Developer to
Artist, but if such expense shall exceed such unpaid balance, then Artist shall promptly pay to Developer the
amount by which such expense shall exceed such unpaid balance. The expense incurred by the City as herein
provided, either for furnishing materials, or for finishing the work, and any damages incurred by the City by
reason of Artist's default, shall be chargeable to, and paid by Artist.
In addition to specific provisions of Agreement, performance by any party hereunder shall not be deemed to be
in default where delays or defaults are due to war, insurrection, strikes, lock -outs, riots, floods, earthquakes,
fires, casualties, supernatural causes, acts of the public enemy, epidemics, quarantine restrictions, freight
embargoes, lack of transportation, governmental restrictions or priority, litigation, unusually severe weather,
inability to secure necessary labor, materials or tools, delays of any contractor, subcontractor or supplies, acts
of the other party, acts or failure to act of any public or governmental agency or entity, including, without
limitation, unreasonable delays in the processing and issuance of required permits for the installation of the
Artwork by Artist (except that any act or failure to act of City shall not excuse performance by City) or any
other causes beyond the reasonable control or without the fault of the party claiming an extension of time to
perform. Notwithstanding the foregoing, market and economic conditions shall not entitle Artist to an
extension of time to perform. An extension of time for any such cause shall be for the period of the enforced
delay and shall continence to run from the time of the commencement of the cause, if notice by the party
claiming such extension is sent to the other party within ten (10) days of knowledge of the commencement of
the cause. In addition, times of performance under this Agreement may be extended by mutual written
agreement by Developer, City and Artist.
Page 3 of 114 313
ARTICLE M. WARRANTIES
3.1 Title. The Artist represents and warrants that: (a) the Artwork is solely the result of the artistic effort
of the Artist; (b) that the Artwork is unique and original and does not infringe upon any copyright; (c) the
Artwork, or a duplicate thereof, has not been accepted for sale elsewhere; and (d) the Artwork is free and clear
of any and all encumbrances and/or monetary liens.
3.2 Quality and Condition. The Artist represents and warrants, except as otherwise disclosed to the City in
writing, that: (a) the fabrication of the Artwork will be performed in a workmanlike manner; (b) the Artwork,
as fabricated and following installation, will be free of patent and latent defects in material and workmanship,
including any defects or qualities which cause or accelerate deterioration of the Artwork; and (c) reasonable
maintenance of the Artwork will not require procedures substantially in excess of those described in the
maintenance recommendations to be submitted by the Artist to the Developer and the City.
The warranties described in Section 3.2 shall survive for a period of one (1) year after the Acceptance of the
Artwork, except the representation and warranty concerning latent defects shall survive for a period of three (3)
years from the Acceptance of the Artwork. The Developer and/or City shall give notice to the Artist of any
observed and claimed breach with reasonable promptness. The Artist shall, at the request of the City or the
Developer and at no cost to the City or the Developer, cure reasonably and promptly the breach of any such
warranty which is curable by the Artist and which cure is consistent with professional conservation standards
(including, for example, cure by means of repair or refabrication of the Artwork).
ARTICLE IV. PERFORMANCE BONDS
4.1 Bonds. The Artist shall not be required by the City to post any performance bonds or similar
undertakings, and any requirement of any other authority for performance bonds shall be the responsibility of
the City. Nevertheless, Artist shall prevent any lien from attaching to the Artwork or the Site Locations by any
person claiming under Artist.
ARTICLE V. ADDITIONAL DEVELOPERS'S OBLIGATIONS
5.1 Maintenance and Alteration of the Artwork. The Developer or its assigns shall maintain the Artwork in
good condition. It shall promptly remove any graffiti. The Developer shall maintain the Artwork for period of
twenty-five (25) years from the Notice of Completion.
5.2 Permanent Record. The Developer shall maintain a record of this Agreement and of the location and
disposition of the Artwork.
ARTICLE VI. ADDITIONAL ARTIST OBLIGATIONS
6.1 Artist's Address. The Artist shall notify the City and Developer of any change in address. The City or
Developer shall take reasonable effort(s) to locate the Artist when matters arise relating to the Artist's rights
under this Agreement.
6.2 Surviving Covenants. The covenants and obligations set forth in this Article VI shall be binding upon
the parties, their heirs, legatees, executors, administrators, assigns, transferees and all their successors in
interest, and the City's covenants do attach and run with the Artwork and shall be binding to and until twenty
(20) years after the death of the Artist unless otherwise stated herein. Upon the death of the Artist, the
representative of Artist's estate shall assume the surviving covenants and obligations of Artist set forth in this
Article VI.
6.3 The Artist shall perform all work under this Agreement as an independent contractor and not as an
Page 4 of'14'~ 314
agent, joint venturer, partner, or an employee of the City or Developer. The Artist shall not:
a. be supervised by any employee or official of the City or Developer;
b. exercise supervision over any employee or official of the City or Developer;
c. have authority to contract for or bind the City or Developer or in any manner; or represent itself as
an agent of the City or Developer; or otherwise is authorized to act for or on behalf of the City;
d. have status as the City's or Developer's employee or have any right to any benefits that the City
grants to its employees.
ARTICLE VII. ASSIGNMENT OR TRANSFER
7.1 No party shall assign or transfer an interest in this Agreement without the prior written consent of the
other parties. If the assignment is approved the parties shall enter an assignment and assumption agreement.
ARTICLE VIII. TERMINATION
8.1 The Developer and City may, at either their option, by written notice to the Artist, terminate this
Agreement either (a) upon the failure by Artist to perform any of its obligations hereunder in accordance with
the terms hereof or any other breach by Artist of the terms of this Agreement, and such failure or breach
continues uncured for fifteen (15) days following notice thereof from the City to Artist ("Termination for
Default"), or (b) at any other time in the sole and absolute discretion of the City and Developer, acting together
("Discretionary Termination"). Termination for Default and Discretionary Termination are sometimes
hereinafter collectively referred to as "Termination." Upon Termination, except as provided in this Article
VIII, all parties shall be released from all further obligations and liability hereunder. Effective upon a
Termination, the Artwork, or so much thereof or has then been completed, shall be transferred to and shall
belong to the Developer. In the event of a Discretionary Termination, Developer shall reimburse the City for
the full amount of Art in Public Places funding that was provided by the City for the Artwork. In such event
and upon Artist's written request, the Developer shall remove Artist's name from the Artwork.
ARTICLE IX. CITY'S CONTRACT ADMINISTRATOR
9.1 The Contract Administrator for this Agreement shall be the City Community Services Director.
Wherever this Agreement requires any notice to be given to or by the City, or any determination or action to be
made by the City, the City Community Services Director shall represent and act for the City.
ARTICLE X. NON-DISCRIMINATION
10.1 hi carrying out the performance of the services designated herein, none of the Artist and the City or
Developer shall discriminate as to race, color, creed, religion, marital status, national origin or ancestry, and the
Artist shall comply with the equality of employment opportunity provisions of State and local laws and
regulations as presently existing or hereafter amended.
ARTICLE XI. ENTIRE AGREEMENT
11.1 This Agreement, and all of the exhibits attached hereto, embodies the entire Agreement and
understanding between the parties hereto, and there are no other agreements or understandings, oral or written,
with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set
forth herein above.
Page 5 of 14 315
ARTICLE XII. MODIFICATION
12.1 No alteration, change or modification of the terms of the Agreement shall be valid unless made in
writing and signed by each party hereto and approved by appropriate action of the City and Developer.
ARTICLE XHL WAIVER
13.1 No waiver of performance by any party hereto shall be construed as or operate as a waiver of any
subsequent default of any terms, covenants and conditions of this Agreement. The payment or acceptance of
fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective
performance.
ARTICLE XIV. GOVERNING LAW
14.1 This Agreement, regardless of where executed or performed, shall be governed by and construed in
accordance with the laws of the State of California.
14.2 In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this
Agreement, any party hereto may institute legal action to seek specific performance of the terms of this
Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose
of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in
the Indio Branch municipal court, or in the Federal District Court in the district of California, which includes
Riverside County.
ARTICLE XV. HEIRS AND ASSIGNS
15.1 This Agreement shall be binding upon and shall inure to the benefit of the City, Developer, and Artist,
and their respective heirs, personal representatives, successors and permitted assigns.
ARTICLE XVI. NOTICES
16.1 All notices, requests, demands and other communications which are required or permitted to be given
under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or
receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt
requested, postage prepaid, as follows:
CITY: DEVELOPER:
City of La Quinta Meridian Property Company
Attn: Community Services Director Attn: John Pollock, COO
P.O. Box 1504 5000 Executive Parkway # 160
78-495 Calle Tampico San Ramon, CA 94583
La Quinta, CA 92247-1504 (925) 302-1403
(760) 777-7032
ARTIST:
Nancy and Larry Cush
52-100 Avenida Ramirez
La Quinta, CA 92253
(760) 218-2648
316
Page 6 of 14
ARTICLE XVII. INSURANCE AND INDEMNIFICATION.
17.1 Insurance. Prior to the beginning any Work under this Agreement and throughout the duration of the
term of this Agreement, Artist shall procure and maintain, at its sole cost, and submit concurrently with its
execution of this Agreement, insurance as described herein. All insurance coverage required by this
Agreement shall be placed with insurers authorized to do business in the State of California with an A,M, Best
and Company rating level of A- or better, Class VI or better, unless otherwise approved by the City's Risk
Manager in writing.
17.1.1. Minimum Coverage. Insurance shall include the following (or broader) coverage:
a. Insurance Services Office Commercial General Liability coverage "occurrence" form
CG 00 01 or its exact equivalent with an edition date prior to 2004 and with minimum limits of
$1,000,000 per occurrence and $2,000,000 in the aggregate.
17.1.2. Required Endorsements. Liability insurance policies required to be provided by Artist
hereunder shall contain or be endorsed to contain the following provisions:
a. City, Developer, its employees, officials, agents and member agencies shall be
covered as additional insureds. Coverage shall apply to any and all liability arising out of the Work or
related to the Contract. Additional insured status under the general liability requirement shall be
provided on Insurance Services Office Form CG 20 10 with an edition date prior to 2004, or its exact
equivalent. Additional insured status for completed operations shall be provided either in the
additional insured form or through another endorsement such as CG 20 37 with an edition date prior to
2004.
b. General liability insurance shall apply to each insured against whom a claim is made
or suit is brought, except with respect to the limits of the insurer's liability. Coverage will not be
limited to City's or Developer's vicarious liability.
C. Liability coverage shall be primary and non-contributing with any insurance
maintained by the City or Developer.
d. Each policy required hereunder, and the associated evidence of coverage (including
employer's liability policies), shall provide that coverage shall not be suspended, voided, canceled or
reduced in coverage or in limits except after 30 days' prior written notice has been given to City and
Developer. Such provision shall not include any limitation of liability of the insurer for failure to
provide such notice.
e. No liability insurance coverage provided to comply with this Agreement shall prohibit
Artist, or Artist's employees, or agents, from waiving the right of recovery prior to a loss. Artist
waives its right of recovery against City and Developer.
17.1.3. Verification of Coverage. Artist shall deposit with City within fifteen (15) days of Notice to
Proceed of the Contract certificates of insurance evidencing the coverage required hereunder and all required
endorsements.
17.1.4. No Waiver or Obligation. There shall be no recourse against City or Developer for payment of
premiums or other amounts with respect to the insurance required to be provided by Artist hereunder. Any
failure, actual or alleged, on the part of City or Developer to monitor compliance with these requirements will
not be deemed as a waiver of any rights on the part of City or Developer. City and Developer have no
additional obligations by virtue of requiring the insurance set forth herein. In the event any policy of insurance
required under this Agreement does not comply with these requirements or is canceled and not replaced, City
Page 7 of 14 .317
and Developer have the right but not the duty to obtain the insurance it deems necessary and any premium paid
by City or Developer will be promptly reimbursed by Artist or City will withhold amounts sufficient to pay
premium from Artist payments.
17.1.5. Prompt Notice. Artist agrees to provide immediate notice to City and Developer of any claim
or loss against Artist arising out of the work performed under this agreement. City and Developer assume no
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such
claim or claims if they are likely to involve City or Developer.
17.1.6. Subcontractors. Artist shall include all subcontractors, if any, as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor approved by City and Developer.
All coverages for subcontractors, if any, shall be subject to all of the requirements stated herein unless
otherwise approved in advance in writing by City's Risk Manager.
17.2 Indemnification.
17.2.1. Indemnification. To the fullest extent permitted by law, Artist shall indemnify, protect, defend
and hold harmless City and Developer and any and all of its officials, employees and agents ("Indemnified
Parties") from and against any and all liability, claims, suits, actions arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or
threatened, including, without limitation, incidental and consequential damages, actual attorney fees incurred
by City and Developer, court costs, interest, defense costs including fees of expert Artists or expert witnesses
incurred in connection therewith and any other costs or expenses of any kind whatsoever incurred in relation
to, as a consequence of or arising out of or in any way attributable in whole or in part to the performance of this
agreement. All obligations under this provision are to be paid by Artist as the City and Developer incurs them.
With respect to the design of public improvements, the Artist shall not be liable for any injuries or property
damage resulting from the reuse of the design at a location other than that specified in Exhibit C without the
written consent,of the Artist.
17.2.2. Exception to Artist's Obligation to Indemnify. Without affecting the rights of City or
Developer under any provision of this agreement or this section, Artist shall not be required to indemnify and
hold harmless City or Developer as set forth above for liability attributable to the sole fault of City or
Developer, provided such sole fault is determined by agreement between the parties or by the findings of a
court of competent jurisdiction. This exception will apply only in instances where City or Developer is shown
to have been solely at fault and not in instances where Artist is solely or partially at fault or in instances where
City's or Developer's fault accounts for only a percentage of the liability involved. In those instances, the
obligation of Artist will be all-inclusive and City and Developer will be indemnified for all liability incurred,
even though a percentage of the liability is attributable to conduct of the City or Developer.
17.2.3. Artist Acknowledgment. Artist acknowledges that its obligation pursuant to this section
extends to liability attributable to City and Developer, if that liability is less than the sole fault of City or
Developer.
17.2.4. Indemnity Provisions for Subcontractors. Artist agrees to obtain executed indemnity
agreements with provisions identical to those set forth here in this section from each and every subcontractor,
sub tier Artist or any other person or entity involved by, for, with or on behalf of Artist in the performance of
this Agreement. In the event Artist fails to obtain such indemnity obligations from others as required here,
Artist agrees to be fully responsible according to the terms of this section.
17.2.5. No Waiver; Survival. Failure of City or Developer to monitor compliance with the
requirements of this Section 5.2 imposes no additional obligations on City or Developer and will in no way act
as a waiver of any rights hereunder. Artist's obligation to indemnify and defend City and Developer as set
Page 8 of 44 318
forth herein is binding on the successors, assigns, or heirs of Artist and shall survive the termination of this
Agreement or this section.
17.3 Remedies. In addition to any other remedies City and Developer may have if Artist fails to provide or
maintain any insurance policies or policy endorsements to the extent and within the time herein required, City
or Developer may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance
from any sums due under this Agreement.
b. Order Artist to stop work under this Agreement and/or withhold any payment(s) which
become due to Artist hereunder until Artist demonstrates compliance with the requirements hereof.
C. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to any other remedies City or Developer may
have. The above remedies are not the exclusive remedies for Artist's failure to maintain or secure appropriate
policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to
which Artist may be held responsible for payments of damages to persons or property resulting from Artist's or
its subcontractors' performance of work under this Agreement.
ARTICLE XVHL GENERAL
18.1 Any provisions of this Agreement, which shall prove to be invalid, void, or illegal shall in no way
affect, impair or invalidate any other provision hereof, and such remaining provisions shall remain in full force
and effect.
18.2 Whenever in the specifications any materials or process is indicated or specified by patent or
proprietary name or byname of manufacturer, such specification shall be deemed to be used for the purpose of
facilitating description of the material and/or process desired, and shall be deemed to be followed by the words
"OR EQUAL," and Artist may offer any material or process which shall be equal in every respect to that so
indicated or specified.
18.3 Artist shall not offer any substitute in said proposal or if a substitute so offered by Artist is not found to
be equal to that so indicated or specified by name, if one only be so specified or named, or, if more than one be
so specified or named, then such one as shall be specified in the proposal, or if none be so specified, then such
one as shall be required by the City or Developer.
18.4 Unless a different date is provided in this Agreement, the Effective Date shall be the latest Date of
Execution, hereinafter set forth below the names of the signature hereto. Should the Artist fail to enter a Date
of Execution, the Effective Date shall be the Date of Execution by the City.
31.9
Page 9 of 14
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written
above.
CITY_ CITY OF LA QUINTA, a California Municipal
Corporation
THOMAS P. GENOVESE, City Manager
ATTEST:
VERONICA MONTECINO, CMC, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
DEVELOPER: Meridian Property Company
John Pollock, Chief Operating Officer
ARTIST: Nancy and Larry Cush
State License
Page 10 of 14,
3^0
EXHIBIT A
SCOPE OF DESIGN BUILD SERVICES
I. SCOPE OF WORK
a. Artist shall furnish all labor, material, tools, equipment, etc., requited to design the Artwork in
accordance with the quality level and intent of the concept drawings as prepared by Artist and approved by the
City and Developer.
b. Artist shall complete the design in sufficient scale and detail as required by the City and Developer
authorities for approval.
C. Artist's design and specifications have been approved by the City and the Developer. No changes shall
be made without approval of the City and the Developer.
if. GENERAL ITEMS OF INCLUSION:
The work shall include but not necessarily be limited to the following:
a. Artist shall examine or cause to be examined all supporting and adjacent surfaces and record any defects to
the Developer and the City prior to installing any material. The installation of any material constitutes the
Artist's complete acceptance of all substrates as compatible with the work under this agreement.
b. Artist is responsible for all repairs or replacement of any existing property or work which is damaged as a
result of the performance of the work under this Agreement.
c. Artist shall provide for all unloading, hoisting, scaffolding, and bracing for the Artwork.
d. Artist shall provide all drilling, coring, cutting, fastening required for the artwork.
e. Developer shall supply and install all specialty lighting required to complete the artwork.
III. SPECIFIC ITEMS OF INCLUSION
The mural will be installed on the public pedestrian archway "Portal" of Plaza Calle Tampico facing Calle
Tampico. The design consists of a fused glass fabrication to be installed on existing stucco wall using the thin
set method as specified by Tile council of America specifications. The setting material will be Custom brand
white Mega Flex mortar. The design will be fabricated in the Artist's studio as per submitted design and then
installed onsite. All equipment, materials, and labor will be supplied by the Artist.
Lighting will be installed by Developers agents at their expense.
The Developers and Artist will hold a dedication in a timely fashion after completion.
Maintenance for fused glass art piece "Portal of Poppies": Wash once a year using PH neutral soap and
soft cloth. Graffiti can be removed using paint thinner and then follow with washing to finish.
The artist will archive templates and notes on materials used to insure restoration details if needed at a fixture
time.
Page 11 of 14- 3121
EXHIBIT B
SCHEDULE OF PERFORMANCE
SCHEDULING:
"Portal of Poppies" shall be completed within 12 weeks of the execution of this Agreement.
Page 12 of 14 n i
EXHIBIT C
SCHEDULE OF COMPENSATION
SCHEDULE OF PAYMENT TO ARTIST BY CITY:
City shall pay Artist a deposit in the amount of:
City shall pay Artist after completion:
Total Not to Exceed:
$3,000
$7,000
$10,000
323
Page 13 of 14
EXHIBIT D
NOTICE OF COMPLETION FOR ARTWORK
Piece of Artwork: Portal of Poppies
WHEREAS, by that certain Art Purchase Agreement dated , 2009 ("Agreement"), THE CITY OF
LA QUINTA, a California municipal corporation (the "City") contracted with Meridian Property Company
(Developer) and Nancy and Larry Cush (Artist) to provide certain "Artwork" (as defined in the Agreement);
and,
WHEREAS, as referenced in the Agreement, the City and Developer shall furnish Artist with a Notice of
Completion upon completion of the fabrication and installation of the Artwork; and,
WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the fabrication and
installation of the Artwork, as required by the Agreement, has been satisfactorily completed.
NOW, THEREFORE, the parties hereto certify as follows:
1. As provided in the Agreement, the City and Developer do hereby certify that the fabrication and
installation of the Artwork has been fully performed and completed.
2. Nothing contained in this instrument shall modify in any other way any executory portions of the
Agreement.
IN WITNESS WHEREOF, the City has executed this certificate this day of 12009
CITY OF LA QUINTA, a California
Municipal Corporation
Meridian Property Company
By:
Page 14 of 14 324
Q, 2
T w/ ® 4vQum&
OF
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: August 4, 2009 BUSINESS SESSION:
ITEM TITLE: Consideration of a Resolution CONSENT CALENDAR:
Designating Speed Limits for Certain Local Streets
STUDY SESSION:
PUBLIC HEARING:
RECOMMENDATION:
Adopt a Resolution of the City Council approving designation of legal speed limits
on certain local streets, as recommended in the "Engineering and Traffic Survey for
the City of La Quinta" dated June 2009, prepared by Willdan Engineering, a
transportation engineering firm.
FISCAL IMPLICATIONS:
The cost ($7,920) to prepare the Supplemental Speed Survey for the 16 street
segments was paid for out of the Fiscal Year 2008-2009 Public Works Department
Special Studies Budget.
CHARTER CITY IMPLICATIONS:
01150M
BACKGROUND AND OVERVIEW:
The purpose of the speed limit study is to establish speed limits on the City's
roadways in accordance with the California Vehicle Code. The California Vehicle
Code authorizes cities to designate and regulate speed zones within their
jurisdictions based on an engineering and traffic survey conducted in accordance
with the methods established by the Department of Transportation. The City's
Municipal Code also requires non -statutory speed limits to be designated on the
basis of an engineering and traffic survey which must be updated every five years.
On November .20, 2007, the City Council adopted Resolution 2007-108, "A
Resolution of the City Council of the City of La Quinta Designating Speed Limits for
Certain Local Streets". The adopted Resolution established the prima facie speed
limit for 56 street segments within the City.
In early 2009, the City's Police Department advised the Public Works Department
that 16 street segments were not included in the 2007 Speed Survey and
recommended the City consider conducting a supplemental speed survey
325
addressing these street segments.
On April 6, 2009, the City issued a purchase order to Willdan Engineering, in the
amount of $7,920, to perform the supplemental speed survey for the 16 missing
street segments.
The Final June 2009 Supplemental Speed Limit Study has been prepared and is
available for review in the Public Works Department. The study evaluates the
posted speed limits along the 16 street segments which were not addressed in the
2007 Survey. Adoption of the study will allow the City to update the speed limits
on several street segments and enable the Sheriff's Department to utilize radar or
other electronic speed measuring devices for speed enforcement.
The California Vehicle Code (CVC) sections 40801 and 40802 require engineering
and traffic surveys that verify the prima facie speed limit before enforcement can
be done by radar. The law further specifies that these surveys be conducted every
5 years. The surveys can be extended to 7 years provided the City's police
officer(s) have completed a 24-hour radar operator course [CVC
40802(c)(2)(B)(i)(01. Additionally, some surveys may be extended to 10 years if a
traffic engineer certifies that no changes in roadway or traffic conditions have
occurred [CVC 40802(c)(2)(B)(i)(II)]. These anti -speed trap provisions assure that
posted speed limits are kept reasonably current to driving conditions experienced
by motorists.
The engineering and traffic surveys for the City were conducted in accordance
with procedures outlined in the California Manual on Uniform Traffic Control
Devices (California MUTCD) dated September 2006 and as required by Section
627 of the California Vehicle Code. The Code further describes three elements of
an engineering and traffic survey:
1. Measurement of prevailing speed;
2. Accident history; and
3. Roadway characteristics not readily apparent to the motorist.
Existing vehicle speeds are surveyed by a certified radar operator with a calibrated
radar unit in an unmarked vehicle. Speed samples are taken for each segment
representing a statistically significant sample of current traffic. This data is then
evaluated to identify the distribution of speeds. A key element in the evaluation is
the identification of the 85th percentile speed. The 85`h percentile speed is the
speed at or below which 85 percent of the traffic travels. This threshold
represents what is historically found to be a safe and reasonable speed for most
drivers based on common roadway conditions. Therefore, a "basic speed limit" is
established at the nearest 5-mile per hour (mph) increment to the 85th percentile
speed. For example, if the 85th percentile speed is 48 mph, the basic speed limit
is 50 mph. If the 85th percentile speed is 47 mph, the basic speed limit is 45
mph.
316
The recommendation made by the Supplemental Engineering and Traffic Survey
report, prepared in June 2009, is to decrease the speed limit of one segment and
maintain the speed limit for the remaining 15 segments as currently posted. Table
1 below summarizes the supplemental speed survey results:
TABLE 1
STREET SEGMENTS WITH RECOMMENDED LOWER POSTED SPEED
STREET
I FROM
ITO
I EXISTING
NEW
Adams Street
Darby Road
Fred Waring Drive
45
40
STREET SEGMENTS NOT PREVIOUSLY POSTED
Street
Segment
Speed Limit
(mph)
Avenue 47
Washington Street to Adams Street
40
Avenue 48
Washington Street to Adams Street
50
Avenue 48
Adams Street to Dune Palms Road
50
Avenue 48
Dune Palms Road to Jefferson Street
50
Avenue 50
Jefferson Street to West Boundary of
Mountain View Tract
45
Avenue 50
West Boundary of Mountain View Tract to
East Boundary of Mountain View Tract
50
Avenue 50
East Boundary of Mountain View Tract to
Madison Street
50
Avenue 52
Madison Street to Jefferson Street
50
Avenue 52
Jefferson Street to West Boundary of
Hideaway Tract
50
Avenue 52
West Boundary of Hideaway Tract to
Madison Street
50
Avenue 52
Madison Street to Monroe Street
50
Avenida Bermudas
Calle Arroba to Calle Madrid
35
Madison Street
Avenue 50 to Avenue 52
50
Madison Street
Avenue 52 to Avenue 54
50
Washington Street
Fred Waring Drive to Darby Road
50
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Adopt a Resolution of the City Council approving designation of legal speed
limits on certain local streets, as recommended in the "Engineering and
Traffic Survey for the City of La Quinta" dated June 2009, prepared by
Willdan Engineering, a transportation engineering firm; or
327
Do not adopt a Resolution of the City Council approving designation of legal
speed limits on certain local streets, as recommended in the "Engineering
and Traffic Survey for the City of La Quinta" dated June 2009, prepared by
Willdan Engineering, a transportation engineering firm
3. Provide staff with alternative direction.
Respectfully submitted,
ti
1mothy R. J na P.E.
Public Wor Di
r or/City Engineer
Approved for submission by:
��'ViGIiL®7"e�c
Thomas P. Genovese, City Manager
328
RESOLUTION NO. 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA QUINTA DESIGNATING SPEED LIMITS FOR
CERTAIN LOCAL STREETS
WHEREAS, the California Vehicle Code authorizes cities to designate and
regulate speed zones within their jurisdictions; and
WHEREAS, the City Council finds it appropriate to designate speed limits
on the following local streets to facilitate safe and orderly traffic flow; and
WHEREAS, said designation shall be made by resolution; and
WHEREAS, the City Council adopted Resolution 2007-108 on November
20, 2007 designating speed limits for 56 street segments; and
WHEREAS, the City Council finds it appropriate to designate speed limits
for 16 additional street segments; and
WHEREAS, in accordance with the provisions of Title 12.20.020 of the
La Quinta Municipal Code, an engineering and traffic survey has been performed on
certain specified local streets; and
WHEREAS, the following designated prima facie speed limits are based
on the results of the engineering and traffic survey.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA
DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER THAT: the following prima
facie speed limits are most appropriate to facilitate the orderly movement of traffic and
to be reasonable safe.
Street
Segment
Speed Limit
(mph)
Adams Street
Darby Road to Fred Waring Drive
40
Avenue 47
Washington Street to Adams Street
40
Avenue 48
Washington Street to Adams Street
50
Avenue 48
Adams Street to Dune Palms Road
50
Avenue 48
Dune Palms Road to Jefferson Street
50
Avenue 50
Jefferson Street to West Boundary of
Mountain View Tract
45
Avenue 50
West Boundary of Mountain View Tract to
East Boundary of Mountain View Tract
50
Resolution 2009-
City Council Speed Limit
Adopted: August 4, 2009
Page 2
Avenue 50
East Boundary of Mountain View Tract to
Madison Street
50
Avenue 52
Madison Street to Jefferson Street
50
Avenue 52
Jefferson Street to West Boundary of
Hideaway Tract
50
Avenue 52
West Boundary of Hideaway Tract to
Madison Street
50
Avenue 52
Madison Street to Monroe Street
50
Avenida Bermudas
Calle Arroba to Calle Madrid
35
Madison Street
Avenue 50 to Avenue 52
50
Madison Street
Avenue 52 to Avenue 54
50
Washington Street
Fred Waring Drive to Darby Road
50
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta
City Council held on this 4" day of August, 2009, by the following vote:
AYES:
NOES:
►W-1940jii
ABSTAIN:
DON ADOLPH, Mayor
City of La Quinta, California
ATTEST:
VERONICA J. MONTECINO, CMC, City Clerk
City of La Quinta, California
330
Resolution 2009-
City Council Speed Limit
Adopted: August 4, 2009
Page 3
APPROVED AS TO FORM:
M. KATHERINE JENSON, City Attorney
City of La Quinta, California
331
REPORT/INFORMATIONAL ITEM:le
INVESTMENT ADVISORY BOARD
MEETING
June 10, 2009
(At this time Senior Secretary Orrantia placed the conference call to the City
Attorney.)
CALL TO ORDER
Regular meeting of the La Quinta Investment Advisory Board was called to
order at the hour of 4:30 p.m. by Chairman Ross, followed by the Pledge of
Allegiance.
PRESENT: Board Members Moulin, Ross, Rassi and Park
ABSENT: Board Member Deniel
OTHERS PRESENT: Tom Genovese, City Manger, Kathy Jenson, City
Attorney (Present: via teleconference), John Falconer, Finance Director and
Vianka Orrantia, Senior Secretary
II PUBLIC COMMENT — None.
III CONFIRMATION OF AGENDA — None
IV CONSENT CALENDAR
A. Approval of Minutes of Meeting on May 13, 2009 for the
Investment Advisory Board.
MOTION: It was moved Board Members Moulin/Park to approve
the minutes of May 13, 2009. Motion carried unanimously.
V BUSINESS SESSION
A. Transmittal of Treasury Report for April 2009
Mr. Falconer presented and reviewed the staff report advising the
Board that the City's cash position had increased slightly by $2.2
million, ending the month at $173.7 million due to the following
capital project reimbursements: 1) Riverside County Transportation
Commission for the widening of Highway 111 and; 2) CVAG
Reimbursement for the Fred Waring Drive Widening Project; In
....:1 332 1
addition, the portfolio maturity decreased 15 days to 54 days, with
three higher yielding investments maturing causing the yield to
drop below 1 %, with the overall investment portfolio yield ending
at .85% and the pooled yield ending at .947%.
Mr. Falconer also advised that as a result of the IAB May meeting
allowing the Treasurer to invest in Commercial Paper and Corporate
Notes with FDIC coverage and upon approval by the City Council,
investments have been made in several investment instruments,
which will be reflected in future Treasurer's reports.
Mr. Falconer suggested that the Board consider future strategies
for alternative investments, one of which would be Certificate of
Deposits up to the $250,000 FDIC limit with local banks. Mr.
Falconer advised that Board Member Rassi utilized this particular
investment instrument during his employment as a Finance
Director.
Chairman Ross requested a correction be made to page 3, "Cash
Balances," The portfolio size decreased i»;� se' d [... I
Mr. Falconer reviewed the decline in the portfolio percentages
reflected on page 7: Federal Farm Credit maturing at 2.9%; Federal
Home Loan Bank maturing at 2.15%; Corporate Note with US Bank
Corp. maturing at 5.1 %; and the reinvestment of the U.S. Treasury
maturing at .30%. In addition, Mr. Falconer reiterated the
suggested use of Certificates of Deposits.
General discussion ensued among the Board and staff regarding
alternative investments in lieu of LAIF, in addition to a discussion
of next day liquidity.
In response to Board Member Moulin, Mr. Falconer advised that
page 9, title "Funds for Reinvestment" would be changed to
"Available Cash" at the Boards direction. Board concurred.
In response to Board Member Moulin, Mr. Falconer advised staff
would review the $30 million in "other revenues" and if composed
of several, dollar amounts, the next report would reflect the
breakdown.
Chairman Ross complemented staff on the commentary listed on
page 9, under "Major Changes in Cash Flow [... 1."
333 2
MOTION - It was moved by Board Members Moulin/Park to
approve, receive and file the Treasury Report for April 2009.
Motion carried unanimously.
B. Continued Discussion of the Investment Advisory Board 2008/09
Work Plan and 2009/10 Investment Policy
Mr. Falconer stated, that Tom Genovese, City Manager was present
and Kathy Jenson, City Attorney was present, via teleconference.
Mr. Falconer presented the final redlined version of the investment
policy with minor changes, in addition to the Executive Summary
with staff's recommendations which included the following: 1)
Increase FDIC Coverage to $250,000 - pages 8 and 17 of the
investment policy; 2) The City is also permitted to invest in
commercial paper issued under the FDIC Temporary Liquidity
Program subject to the aforementioned commercial paper
limitations - page 10 of the investment policy and; 3) The City is
also permitted to invest in corporate notes under the FDIC
Temporary Liquidity Program subject to the aforementioned
corporate note limitations - page 11 of the investment policy. Mr.
Falconer advised, as discussed in previous meetings and upon
review by Board Members Moulin and Rassi, staff drafted
suggested language in regards to the auditor's control letter to be
included as part of the policy on page 14.
Chairman Ross reviewed the changes/deletions to the 2009/10 as
follows:
Page 1 - Table of Contents: Fiscal Year 20OW08 2009/2010
Page 2 - Fiscal Year 2008/09 2009/2010
Page 4 - July 1, 2008 2009 through June 30, 2009 2010
Adopted by the City Council on June -1-6 19, 2008 2009
Page 6 - V Maximum Maturities - third paragraph, second
sentence: For FY 2008/09 2009/2010, [...I
In response to Chairman Ross, Mr. Falconer advised upon review
by staff the $8 million dollar amount reflected is sufficient.
Page 8 - Chairman Ross requested that the phone numbers listed
be verified.
In response to Chairman Ross, Mr. Falconer advised that the
maximum investment per CD would be up to $250,000, including
interest.
• 334
3
In response to Board Member Moulin, Mr. Falconer clarified that the
dollar limitations are direct investments by the City and not a
sweep account; therefore it would not be considered a conflict.
Page 9 - First column, seventh row, Corporate Notes including
Temporary Liquidity Guarantee Program (TLGP)
Ms. Jenson advised that on page 9 Item 2 A. & B., the formatting
of the underline extends beyond where it should.
Page 10 - Item No. 4, second paragraph, second sentence: For
Fiscal Year 2008/09 2009/10 (... I
Item No. 5, last sentence is the proposed language approved by
City Council on May 13.
Page 11 - Item No. 8, last sentence is the proposed language by
City Council on May 13.
Page 14 - The independent auditor's letter on internal control over
financial reporting and compliance management letteF GOMMeAtS,
as it pertains peFta*R!Rg to cash and investments, if any, shall be
directed to the City Manager who will direct the City Treasurer to
provide a written response to the independent auditor's letter. The
auditor's letter, as it pertains,
peFtaining to cash and investment activities and the City
Treasurer's response shall be provided to the City's Investment
Advisory Board for their consideration. Following the completion of
each annual audit, the independent auditor shall meet with the
Investment Advisory Board and discuss the auditing procedures
performed and the review of internal controls for cash and
investment activities.
auditor's letter The dit ' sh
sensideFation. Following the eempletien ef eash annual audit, the -
and deseuss the auditing proaedWes peFfGFFned and the Feyiew of
'---9 335 4
General discussion ensued among the Board regarding the
Management Letter.
Mr. Falconer clarified that the City Manager does meet with the
auditor separately to discuss the results of the audit.
Mr. Genovese summarized for the Board the general purpose of the
meetings with the auditors and what the meeting entails. Mr.
Genovese advised that the proposed language covers two aspects
of the Finance Director's functions: 1) Finance Director and; 2)
Treasurer.
General discussion ensued among the Board regarding the meetings
and the auditor's letter.
Page 17 - Bid Process No. 2, City Restriction: < = $99,000
$250,000 per institution
Bid Process No. 6: Corporate Notes including Temporary Liquidity
Guarantee Program (TLGP)
Page 19 - General rules regarding appointment will required to be
updated with the current code language.
Page 22 - Function: Security of Investments at City -
Responsible Party: Vault Accounting Manager and Senior
Secretary
Ms. Jenson advised that function of the "Acknowledge Investment
Selection", the Responsible Party should read City Manager or
either of the Assistant Managers. It was agreed by the Board that
it read City Manager or Pn Assistant City Manager.
Page 23 - Institutional name changes: Item 2. Bank of New
YorkiMellon and Item 4. Meffi'.�,,.1 LynGh Banc of America Securities.
Page 28 - Mailing address correction: P.O.
Box 1504 La Quinta, CA 999Fi3 92247-1504
Page 37 - Item 1 definition to be reviewed and updated. along
with a correction to the formatting.
^-!" 336 5
In response to Board Member Park, Chairman Ross advised that
CDARS currently is not a permissible investment within the
investment policy and would be consider as part of the upcoming
Investment Board's work plan.
MOTION - It was moved by Board Members Park/Moulin to approve
the Investment Policy for 2009/2010 as amended. Motion carried
unanimously.
VI CORRESPONDENCE AND WRITTEN MATERIAL
A. Month End Cash Report and other selected Financial Data - May
2009
Mr. Falconer commented that the April Treasury rates remain low
and the LAIF rates were up slightly at 1.60%.
Noted and Filed
B. Pooled Money Investment Board Reports - March 2009
Mr. Falconer advised that the graph on page 4 reflects a high loan
percentage and Mr. Falconer will contact LAIF and report back to
the Board at the next scheduled meeting.
In response to Chairman Ross, Mr. Falconer advised that in
comparison to page 2 of the report, the loan percentage has
increased by 4%.
General discussion ensued among the Board and Staff regarding
investments in LAIF.
Noted and Filed
VII BOARD MEMBER ITEMS
In response to Board Moulin, Mr. Falconer advised that the Board's
input in regards to CD's was beneficial and further advised that
investment in CD's would be beneficial not only to the City but also in
the community. Mr. Falconer advised that he would like to implement
the investment of CD's in the next couple of weeks and would be
looking at six month and one year CD's.
60 337 6
In response to Board Member Rassi, Mr. Falconer advised that he will
investigate the waiving of the 1.10% collateral requirement on
investments smaller than the FDIC guaranteed insurance limit per
institution.
General discussion ensued among the Board and staff as to whether or
not to invest in a six month vs. year's CD.
Chairman Ross asked if there was any opposition by the Board as to
the Treasurer proceeding with the investments of CD's. There was no
opposition.
Chairman Ross expressed his gratitude for Board Member Deniel's
involvement on the Board for the last seven years.
Vill ADJOURNMENT
MOTION - It was moved by Board Members Moulin/Park to adjourn the
meeting at 5:38p.m. Motion carried unanimously.
mi
Vianka Orrantia,
Senior Secretary
338 7
REPORTS & INFORMATIONAL ITEMS: v2-P
COMMUNITY SERVICES COMMISSION
MINUTES
June 8, 2009
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:30 pm by Chairperson Leidner.
Commissioner Quill led the Pledge of Allegiance.
PRESENT: Commissioners Biegel, Brodsky, Darroch, Fitzpatrick, Gassman, Quill,
Chairperson Leidner
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; and Angela Guereque, Senior Secretary
Chairperson Leidner thanked Dori Quill for her services as a Community Services
Commissioner.
PUBLIC COMMENT
None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Fitzpatrick/Biegel to confirm the agenda.
Motion carried unanimously.
PRESENTATIONS
None.
APPROVAL OF MINUTES
1. Approval of April 20, 2009 Minutes
Motion — It was moved by Commissioners Biegel/Gassman to approve the minutes
as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
339
Community Services Commission Minutes June 8, 2009
2-
PUBLIC HEARING - None.
BUSINESS ITEMS
1. Consideration of a Dark Meeting in August 2009
Director Hylton presented the staff report.
Motion — It was moved by Commissioners Gassman/Biegel to elect to go dark in
August 2009. Motion carried unanimously.
2. Selection of an Artist of the Design and Painting of Signal Boxes at Various City
Locations
Director Hylton presented the staff report.
Nancy Cush presented her proposal to the Commission. Commissioner Fitzpatrick
asked if there was a particular pattern for certain locations. Mrs. Cush stated that
the patterns were not earmarked for certain locations.
Commissioner Gassman asked what material would be used on the cabinets. Mrs.
Cush stated they would use industrial strength enamel which is very durable.
Commissioner Gassman asked if there was a sealant included in the proposal. Mr.
Cush stated the sealant was not part of the proposal but could be added if needed.
Chairperson Leidner asked how the symmetries would be addressed around the
boxes. Mrs. Cush stated that the silhouettes could be centered on the box or
made proportionate to the size with a little open space.
Susan Smith Evans presented her proposal to the Commission. Commissioner
Biegel asked what would be seen on the boxes as you drive by. Ms. Evans stated
the gems would be placed on the prominent side of the boxes with landscape or
animals on the other sides.
Commissioner Gassman asked what gems are envisioned in this project. Ms. Evans
stated there are geodes, emeralds, and miscellaneous gems. Commissioner
Gassman asked what would be placed on the smaller boxes. Ms. Evans stated that
landscape or animals would be placed on the smaller boxes.
Chairperson Leidner asked what would be on the other side of the boxes since the
proposal was for three sides. Ms. Evans stated the boxes would be painted all
around with possibly desert plants and animals.
340
Community Services Commission Minutes June 8, 2009
-3-
Julie Kirk presented her proposal to the Commission. Commissioner Biegel asked if
some of the designs could be livened up. Ms. Kirk stated that each of the designs
can be worked with and color can be added to them.
Commissioner Quill suggested using a palm grove design for the Calle Tampico and
Eisenhower Drive location.
Ms. Kirk stated she would submit two renderings for each location to be chosen
from.
The Commission took a vote on the artist's proposals which resulted in three for
Julie Kirk; two for Nancy Cush; and two for Susan Smith Evans.
Motion — It was moved by Commissioners Gassman/Quill to recommend Julie
Kirk's proposal for City Council consideration.
STUDY SESSION — None.
DEPARTMENT REPORTS
1. Monthly Department Report for April 2009
Commissioner Gassman commented on the increase in attendance for the Birthday
Picnic and stated that La Quinta Park seems to be the preferred location.
Commissioner Brodsky asked why the Senior Center revenue was down. Director
Hylton stated that many people are choosing the less expensive programs.
2. Monthly Department Report for May 2009
Commissioner Quill suggested map boxes be attached to the trail markers for Trail
Maps.
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended.
2. Calendar of Monthly Events
PUBLIC HEARING — None.
OPEN DISCUSSION
Commissioner Brodsky suggested staff pursue the student cooking event in Old
Town. This event could be a fundraiser for La Quinta High School and bring traffic
341
Community Services Commission Minutes June 8, 2009
-4-
to Old Town. Director Hylton stated that staff will check with Leslie Locken to see
if there is an interest from Old Town and then talk to La Quinta High School for
their interest.
ADJOURNMENT
It was moved by Commissioners Biegel/Fitzpatrick to adjourn the Community
Services Commission meeting at 6:53 p.m. Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on July 13,
2009 commencing at 5:30 p.m. in the City of La Quinta Study Session Room, 78-
495 Calle Tampico, La Quinta, CA 92253.
Sub itted by:
Angela Guereque
Community Services Senior Secretary
342
Department Report: j—n
Cam' pw5
NOFTt�
TO: The Honorable Mayor and Members of the City Council
FROM: Bret M. Plumlee, Assistant City Manager, Management Services /A ,
DATE: August 4, 2009
SUBJECT: Department Report — Response to Public Comment
The following public comment was made at the July 21, 2009 City Council meeting:
1. Jack Duke, 48-674 Gibraltar Street, Indio, stated he has received several 72-
hour notices of Code Violations for the property at 58-004 Monroe Street. He
explained some difficulties he is having with his tenant and requested an
extension of time to address the problem at the property
Mayor Pro Tern referred Mr. Duke to Building and Safety Director Hartung.
.. 343