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2009 08 04 CC MinutesLA QUINTA CITY COUNCIL MINUTES AUGUST 4, 2009 A regular meeting of the La Quinta City Council was called to order at the hour of 3:00 p.m. by Mayor Adolph. PRESENT: Council Members Evans, Franklin, Henderson, Sniff, Mayor Adolph ABSENT: None PUBLIC COMMENT -None CLOSED SESSION 1. Conference with legal counsel -anticipated litigation -initiation of litigation pursuant to Government Code Section 54956.91c) (one matter). Council recessed to the Redevelopment Agency and to Closed Session to and until the hour of 4:00 p.m. 4:00 P.M. Mayor Adolph led the audience in the Pledge of Allegiance. PUBLIC COMMENT E.J. Rummel, 48-533 Vista Tuscan, stated common area fees have increased tremendously at Laguna De La Paz and requested information on implementing solar energy for residents." Mayor Adolph suggested Mr. Rummel meet with Assistant City Manager- Development Services Evans. CONFIRMATION OF AGENDA City Manager Genovese announced Business Item No. 4 is pulled from the agenda and will be rescheduled at a later date. City Council Minutes 2 August 4, 2009 Council Member Sniff requested to make a comment on Item No. 9 before approving the Consent Calendar. ANNOUNCEMENTS -None PRESENTATIONS Wesley Algreen, 81-923 Villa Real, Indio, gave a presentation of the Coachella Valley Economic Partnership regarding the Coachella Valley Blueprint. WRITTEN COMMUNICATIONS -None APPROVAL OF MINUTES MOTION - It was moved by Council Members Sniff/Franklin to approve the City Council Minutes of July 21, 2009, as submitted. Motion carried unanimously. CONSENT CALENDAR Council Member Sniff spoke regarding Item No. 9 and expressed concern about the quality of the art panels based on the illustrations provided. Community Services Director Hylton explained the art program is a two-step process; the preliminary renderings done by elementary school children will be enhanced by high school students prior to installation of the art panels. Terry Riley, representing SCRAP, confirmed the next step is to add color, dimension, and texture. Council Member Sniff stated he is okay with the item as long as what has been presented is not the completed project. Council Members Henderson and Franklin, and Mayor Adolph disclosed for the record that they are members of the La Quinta Arts Foundation. 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 4, 2009. City Council Minutes 3 August 4, 2009 2. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) AND AUTHORIZATION TO ADVERTISE FOR BID THE VILLAGE ENHANCED PEDESTRIAN CROSSINGS AND TRAFFIC CALMING DEVICES, PROJECT NO. 2008-04. 3. APPROVAL OF A REQUEST FOR PROPOSALS (RFP) TO OBTAIN PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E) OF PROBABLE CONSTRUCTION COSTS FOR THE HIGHWAY 111 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2009-03. 4. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE LION'S GATE SIDEWALK AND LANDSCAPE IMPROVEMENTS, PROJECT NO. 2009-17. 5. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE NEW TRAFFIC SIGNAL AT DESERT CLUB DRIVE AND AVENUE 52, PROJECT NO. 2008-02. 6. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR TRACT MAP 36089, DOLPHIN PARTNERS, INC. (RESOLUTION NO. 2009-065) 7. ADOPTION OF A RESOLUTION TO EXTEND THE TIME FOR COMPLETION OF THE ONSITE IMPROVEMENTS FOR TRACT MAP 31349, MOUNTAIN VIEW COUNTRY CLUB, TOLL BROTHERS, INC. (RESOLUTION 2009-066) 8. APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH THE LA QUINTA ARTS FOUNDATION. 9. APPROVAL OF THE DESIGN FOR THE FOUR SEASONS PANEL PROJECT IN THE CHILDREN'S CLASSROOM AT THE LIBRARY. 10. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH DOMINY AND ASSOCIATES ARCHITECTS FOR DESIGN SERVICES ASSOCIATED WITH PHOTO VOLTAIC SOLAR PANELS FOR FIRE STATION 32, PROJECT NO. 2008-03, AND A COMPRESSED NATURAL GAS (CNG) FUELING STATION FOR PHASE I OF THE CORPORATE YARD, PROJECT NO. 2007-08. City Council Minutes 4 August 4, 2009 11. APPROVAL TO APPROPRIATE FUNDING AND APPROVE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE HIGHWAY 111 TRAFFIC SIGNAL EQUIPMENT REPLACEMENT AND INTERCONNECT PROJECT, PROJECT NO. 2008-16. 12. APPROVAL OF THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE (PS&E), AND AUTHORIZATION TO ADVERTISE FOR BID THE JEFFERSON STREET WALL AND SIDEWALK IMPROVEMENTS, PROJECT NO. 2009-16A. 13. APPROVAL OF AN AGREEMENT TO AMEND THE REDEVELOPMENT PLAN BY AND BETWEEN THE CITY OF LA QUINTA, THE LA QUINTA REDEVELOPMENT AGENCY, THE COUNTY OF RIVERSIDE, AND THE REDEVELOPMENT AGENCY FOR THE COUNTY OF RIVERSIDE. MOTION - It was moved by Council Members Sniff/Franklin to approve the Consent Calendar as recommended and with Item Nos. 6 and 7 being approved by RESOLUTION NOS. 2009-065 through 2009-066 respectively. Motion carried unanimously. BUSINESS SESSION 1. CONSIDERATION OF INVESTMENT ADVISORY BOARD 2009-2010 WORK PLAN. Finance Director Falconer presented the staff report. MOTION - It was moved by Council Members Henderson/Evans to approve the Investment Advisory Board 2009-2010 Work Plan. Motion carried unanimously. 2. CONSIDERATION OF 1S' QUARTER COMMUNITY SERVICES GRANTS AND FUNDING REQUESTS. , Community Services Director Hylton presented the staff report. City Attorney Jenson recommended that a separate action be taken on the award of grant to the Arthritis Foundation. Council Member Evans disclosed she currently chairs the Arthritis Foundation. City Council Minutes 5 August 4, 2009 Council Member Henderson disclosed she is a member of the Historical Society. Council Member Franklin disclosed she is a Member of the Chamber of Commerce, La Quinta Historical Society, and Coachella Valley Recreation Foundation. Mayor Adolph announced he is also a member of several of the entities receiving grants. Paul Merrigan, representing Desert Classic Concours d'Elegance, reported on the event held previously in Palm Springs and stated it will be moved to the La Quinta Resort this year; stated this event. draws the highest economic class of the country. Ralph Vick, 49-499 Eisenhower Drive, stated he has observed the economic impact to the community that is generated from the Desert Classic Concours d'Elegance event; and thanked the City for its support for the event. Guglia Lawrence and Marcy Alean, representing Healing Horses Therapeutic Riding Center, expressed appreciation for the recommendation to approve a grant in the amount of 52,000; and stated there have been tremendous budget cuts of programs for the disabled from the State. Eric Olson, 54-700 Avenida Carranza, Managing Director/Associate Artist Director for La Quinta Playhouse, explained their efforts for branding the Playhouse and Old Town area as an art destination in the community. He conveyed appreciation of the recommendation for funding and requested further consideration be given for a greater amount to apply toward marketing the branding of the area. Jim Rothglatt and Lewis Bryant, representing INCIGHT, explained the purpose of the program. In response to Council Member Henderson, Community Services Director Hylton reviewed the process for marketing grant applications over 55,000. She confirmed that the marketing grants are awarded from the Community Services Grant program budget, and that detailed marketing plans were submitted to the Marketing Committee. Recreation Supervisor Ambriz stated the marketing plans are available for review in the Community Services Department. Council Member Henderson conveyed concern about precluding the Concours d'Elegance from receiving additional funding if the 55,000 grant is City Council Minutes - 6 August 4, 2009 awarded. Mayor Adolph stated the event would not be precluded from consideration of a separate funding request. Council Member Henderson stated the grant request should be removed from the marketing grant program for consideration. Council Member Franklin questioned the merging of marketing grants into the Community Services Grant program. Council Member Sniff stated he feels it was a mistake. Council Member Henderson stated marketing grant applications should be reviewed by the Marketing Committee before they are submitted to the City Council for consideration, and not go through the grant program. Council Member Evans agreed the Marketing Committee should review marketing grant applications to evaluate the value of the marketing plan in comparison to the funding request. MOTION - It was moved by Council Members Sniff/Evans to approve a Community Services Grant for Desert Classic Contours d'Elegance in the amount of 55,000. Motion carried by a vote of 4-1, Council Member Henderson dissenting. MOTION - It was moved by Council Members Sniff/Franklin to approve a Community Services Grant 'for the La Quinta Chamber of Commerce in the amount of 55,000. Mayor Adolph voiced concern about approving the grant request because the City Council recently approved an additional appropriation of 520,000 for the Contract for Services Agreement with the Chamber of Commerce. Council Member Evans noted that appropriation was for contractual services to produce the newsletter, and that the City Council recommended they apply for grant funding for the lease component. Motion carried by a vote of 3-2 with Mayor Adolph and Council Member Henderson dissenting. Council Member Sniff suggested approving the remaining grant requests with one motion. City Attorney Jenson noted a separate action should be taken on the Arthritis Foundation because Council Member Evans has a conflict and needs to abstain. City Council Minutes 7 August 4, 2009 MOTION - It was moved by Council Members Sniff/Henderson to approve a Community Services Grant for the Arthritis Foundation in the amount of 55,000. Motion carried 4-1 with Council Member Evans abstaining. Council Member Henderson requested the La Quinta Playhouse grant request be taken up separately. MOTION - It was moved by Council Members Sniff/Franklin to approve the following grant requests; Soroptimist International of La Quinta, 54,050; Coachella Valley Community Recreation Foundation, 53,000; Healing Horses Therapeutic Riding Center, 52,000; La Quinta Historical Society, 52,000; Desert ARC, 51,500; Truman Elementary School, 51,500; INCIGHT, 51,000; and La Quinta High School Tough Guys & Gals Do Dance, 52,000. Motion carried unanimously. In response to Council Member Henderson, Community Services Director Hylton stated the La Quinta Playhouse is not currently on the Marketing Committee, but their entertainment and cultural events have been included in the City's promotional materials. Council Member Henderson inquired about the Marketing Committee's recommendation. Community Services Director Hylton stated the Marketing Committee recommended matching funds up to 510,000. Council Member Henderson stated she could support that recommendation because it worked well when the City provided them with matching funds before. Council Member Franklin explained the Ad Hoc Committee felt since the City provided funding previously to help the Playhouse get established, that they need to find other sources of funding. A brief discussion ensued about setting a timeframe for the matching funds to be received. MOTION - It was moved by Council Members Sniff/Henderson to approve the Marketing Committee's recommendation of a Community Services Grant for the La Quinta Playhouse for up to 55,000 based on matching funds received by September 30, 2009. Motion carried 3=2 with Mayor Adolph and Council Member Franklin dissenting. JoAnn Monachello-Prahl, representing La Quinta High School Tough Guys & Gals Do Dance, thanked the City Council for approving their grant request. City Council Minutes 8 August 4, 2009 3. CONSIDERATION OF FUNDING FOR THE DESERT RESOURCE CENTER OPERATIONS IN THE CITY OF PALM SPRINGS. Community Services Director Hylton presented the staff report. In response to Council Member Henderson, Community Services Director Hylton stated it is the understanding of staff that the City of Indio will not be contributing to the Desert Resource Center because they already provide funding to two local facilities. MOTION - It was moved by Council Member Sniff to decline the request at this time. Motion failed due to lack of a second. A brief discussion ensued wherein the motion was restated and seconded by Council Member Evans. (See amended motion below) Mayor Adolph stated the community has expressed their support if the facility was closer to the east end of the Valley. Council Member Sniff stated he understands the need for help but feels separate consideration should be given to supporting facilities in the east end of the Valley; and stated it does not make sense for La Quinta to help fund a facility in the west end of the Valley. Council Member Franklin commented on homelessness being a regional issue; and conveyed support for considering funding for facilities in the east end of the Valley on a future agenda. Council Member Henderson stated she has previously suggested opportunities be investigated to support the local facilities. She agrees homelessness is a problem and the State's responsibility but they are transferring that responsibility to the counties. She stated she could support the motion to deny the request if it includes direction to have an item agendized in October to consider funding for the two facilities in the City of Indio (Martha's Village and the Coachella Valley Rescue Mission) with backup information included in the report from the two organizations. AMENDED MOTION: It was moved by Council Members Sniff/Evans to decline the funding request for the Desert Resource Center and direct staff to agendize an item in October 2009 for consideration of funding for Martha's Village and the Coachella Valley Rescue Mission. Motion carried unanimously. City Council Minutes 9 August 4, 2009 4. CONSIDERATION OF AN ART PURCHASE AGREEMENT WITH MERIDIAN PROPERTY COMPANY AND NANCY AND LARRY CUSH FOR THE INSTALLATION OF A GLASS TILE MURAL AT PLAZA CALLE TAMPICO. This item was pulled from the agenda -see Confirmation of Agenda. 5. CONSIDERATION OF A RESOLUTION DESIGNATING SPEED LIMITS FOR CERTAIN LOCAL STREETS. There were no changes to the staff report as submitted and on file in the City Clerk Department. RESOLUTION NO. 2009-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS FOR CERTAIN LOCAL STREETS. It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2009-067 as submitted. In response to Mayor Adolph, Public Works Director Jonasson explained only one street will have a change in the speed limit. Motion carried unanimously. STUDY SESSION -None REPORTS AND INFORMATIONAL ITEMS All reports were noted and filed. DEPARTMENT REPORTS -None MAYOR AND COUNCIL MEMBERS' ITEMS Council Member Sniff referenced the current street-widening project on Highway 1 1 1 at Point Happy and asked why the project will take four months. Public Works Director Jonasson explained the timeframe enables safe removal of rocks on the mountain; and stated due to incentives in the contract, the contractor City Council Minutes 10 August 4, 2009 will be trying to complete the project ahead of schedule. He further explained there is a penalty clause in the contract if the contractor finishes the project late. Council Member Sniff conveyed appreciation to facilitate the project ahead of schedule. PUBLIC HEARINGS -None There being no public hearings, the City Council recessed to the Redevelopment Agency meeting and to Closed Session as delineated on Page 1. The City Council meeting was reconvened and the City Attorney announced the City Council took action to direct staff to pursue litigation. ADJOURNMENT There being no further business the meeting was adjourned. VERONICA~MONTECINO, City Clerk City of La umta, California