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1999 09 21 CC� ox v s yF �w OF MHO City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting September 21. 1999 - 2:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call PUBLIC COMMENT Beginning Res. No. 99-125 Ord. No.336 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 1. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF AVENIDA MONTEZUMA AND AVENIDA MENDOZA. PROPERTY OWNER/NEGOTIATOR: LA QUINTA HISTORICAL SOCIETY. 2. PUBLIC EMPLOYEE APPOINTMENT, CITY CLERK, PURSUANT TO GOVERNMENT CODE SECTION 54957. nn� PUBLIC COMMENT - 3:00 pm This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of September 7, 1999 ANNOUNCEMENTS PRESENTATIONS - None WRITTEN CORRESPONDENCE 1. LETTER FROM SIMON MOTORS, INC. REQUESTING WAIVER OF CITY PERMIT FEES TO HOST ITS 25T" ANNIVERSARY CELEBRATION. 2. LETTER FROM RIVERSIDE COUNTY TRANSPORTATION COMMISSION REGARDING THE DEVELOPMENT OF A REGIONAL AIRPORT PLAN. 3. LETTER FROM COACHELLA VALLEY RECREATION AND PARK DISTRICT REGARDING THE 3RD ANNUAL OKTOBERFEST. 4. LETTER FROM THE PALM SPRINGS CHAPTER OF THE RETIRED OFFICERS ASSOCIATION REQUESTING A CONTRIBUTION FOR THE PURCHASE OF MERITORIOUS STARS. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED SEPTEMBER 21, 1999. 2. TRANSMITTAL OF TREASURER'S REPORT DATED JULY 31, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. 002, Page -2- 3. APPROVAL OF BANKING SERVICES REQUEST FOR PROPOSALS 4. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28912, RANCHO LA QUINTA, TD DESERT DEVELOPMENT. 5. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29136, KSL LAND CORPORATION. 6. ACCEPTANCE OF PROJECT NO. 99-01, AVENUE 50 MEDIAN ISLAND LANDSCAPE IMPROVEMENTS. 7. AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT WITH IMPACT SCIENCES, INC. TO PREPARE AN EIR FOR A GENERAL PLAN AMENDMENT AND ZONE CHANGE FOR A DEVELOPMENT ON 43 ACRES, "THE POINTE" AT POINT HAPPY, LOCATED ON THE WEST SIDE OF WASHINGTON STREET BETWEEN HIGHWAY 111 AND SINGING PALMS. 8. ADOPTION OF A RESOLUTION OF THE CITY OF LA QUINTA DECLARING ITS INTENT TO VACATE A PORTION OF THE SERVICE AND EMERGENCY VEHICLE EASEMENT ON VISTA VENTURE, STREET VACATION CASE NO. 99-039. BUSINESS SESSION 1. CONSIDERATION OF COMMUNITY SERVICES GRANT APPLICATION BY THE EXPLORER POST #503. A) MINUTE ORDER ACTION. 2. CONSIDERATION OF COMMUNITY SERVICES GRANT APPLICATION FROM THE COMMUNITY BLOOD BANK CENTER, INC. A) MINUTE ORDER ACTION. 3. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING AN APPLICATION FOR A HABITAT CONSERVATION FUND PROGRAM GRANT TO DEVELOP A TRAILHEAD AT THE COVE OASIS. A) RESOLUTION ACTION. 4. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING AN APPLICATION FOR A RECREATIONAL TRAILS PROGRAM GRANT TO DEVELOP A TRAILHEAD AT THE COVE OASIS. A) RESOLUTION ACTION. 003 Page -3- 5. CONSIDERATION OF RELOCATION OF ART PIECE ON THE BEAR CREEK TRAIL. A) MINUTE ORDER ACTION. 6. CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING A STREET CLOSURE PERMIT FOR THE MAINSTREET MARKETPLACE EVENTS PLANNED IN 1999 AND 2000 ON CALLE ESTADO BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS, PURSUANT TO CONDITIONS FOR TEMPORARY USE PERMIT, APPLICANT: LA QUINTA CHAMBER OF COMMERCE. A) RESOLUTION ACTION. 7. SECOND READING OF AMENDMENT TO CHAPTER 2.04 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO CITY COUNCIL COMPENSATION AND REIMBURSEMENT. (ORDINANCE NO. 335) STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS A. PLANNING COMMISSION MINUTES FOR AUGUST 24, 1999 B. ARCHITECTURAL & LANDSCAPING MINUTES FOR AUGUST 4, 1999 C. HISTORIC PRESERVATION COMMISSION MINUTES FOR AUGUST 19, 1999 D. INVESTMENT ADVISORY BOARD MINUTES OF JULY 14, 1999 E. COMMUNITY SERVICES COMMISSION MEETING MINUTES OF JUNE 14 & JULY 12,1999 F. CULTURAL ARTS COMMISSION MINUTES OF JULY 8, 1999 G. CVAG COMMITTEE REPORTS H. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) I. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) J. C.V. MOUNTAINS CONSERVANCY (SNIFF) K. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) L. LEAGUE OF CALIFORNIA CITIES COMMITTEES M. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) N. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 0. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION P. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) Q. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD R. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) S. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 004 Page -4- DEPARTMENT REPORTS A. CITY MANAGER 1 . RESPONSES TO PUBLIC COMMENTS B. CITY ATTORNEY C. CITY CLERK 1. REPORT ON UP -COMING EVENTS D. BUILDING AND SAFETY DIRECTOR 1. MONTHLY REPORT FOR AUGUST 1999 E. COMMUNITY DEVELOPMENT DIRECTOR 1. MONTHLY REPORT FOR AUGUST 1999 F. COMMUNITY SERVICES DIRECTOR 1. MONTHLY REPORT FOR AUGUST 1999 2. REPORT ON DE MARTINO ART PIECE G. FINANCE DIRECTOR 1 . REVENUE AND EXPENDITURES REPORTS DATED JULY 31, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY 2. YEAR 2000 PROJECT STATUS REPORT H. PUBLIC WORKS DIRECTOR 1. MONTHLY REPORT FOR AUGUST 1999 I. POLICE CHIEF - NONE J. BATTALION CHIEF - NONE MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING ADJOURNMENT DUE TO THE FACT THAT THERE ARE NO PUBLIC HEARINGS SCHEDULED, THE USUAL MEETING AT 7:00 PM IS NOT .ANTICIPATED. Page -5- �.1 () 5 DECLARATION OF POSTING I, Regenia Hensley, Deputy City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of September 21, 1999 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 1 1 1, on Friday, September 17, 1999. DATED: September 17, 1999 REG IA HENSLEY, Deputy City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 006 Page -6- ZC7 CHEVROLET WRITTEN••• P• AO.WWAI CADILLAC OLDSMOBILE BUICK '• SEPTEMBER 14, 1999 MR. TOM GENOVESE CITY OF LA QUINTA 78-495 CALLE TAMPICO LA QUINTA, CA. 92253-1504 DEAR MR. GENOVESE: SIMON MOTORS, INC. IS ABOUT TO CELEBRATE IT'S 25'H ANNIVERSARY AS A DEALER OF GENERAL MOTORS PRODUCTS. IT HAS BEEN DOING BUSINESS IN LA QUINTA AS LONG AS THE CITY HAS BEEN IN EXISTENCE. GENERAL MOTORS RECOGNIZE TWENTY-FIVE YEARS AS A MAJOR ACHIEVEMENT FOR A DEALERSHIP UNDER THE SAME OWNER. SIMON MOTORS, INC. AND GENERAL MOTORS ARE PLANNING A 25"H ANNIVERSARY CELEBRATION THAT WILL INCLUDE ADVERTISEMENTS IN THE NEWSPAPER, TELEVISION AND RADIO THAT WILL PINPOINT OUR LOCATION IN LA QUINTA AND BRING RECOGNITION TO THE CITY. WE ARE REQUESTING THAT THE CITY ALLOW US TO HOST THE EVENT IN ACCORDANCE WITH CURRENT CITY REGULATIONS THAT WILL REQUIRE THREE PERMITS. IN VIEW OF THAT, WE ARE ASKING THE CITY TO PAY THE $100.00 FEE FOR EACH APPICATION REQUIRED. THANK YOU FOR YOUR CONSIDERATION. SINCERELY, SIMON MOTORS, INC. J. CC JERRY BERMAN 00 78-611 HIGHWAY 111 • LA QUINTA, CALIFORNIA 92253 • (760) 346-2345 • FAX (760) 564-3489 :., SEP 15 '99 12:34PM P 2 WRITTEN CORRESPONDENCE ITEM: A-1 Riverside C'Punty RECEIVED 60 Uninerai aerrr�e rent 1 • ' ( ;A 35 ry A S 00 Ripewide, C4 rforn 92501 Z'ransporttstia t 4commission pl"ae: (909)78 .7141 • fax: (909)787-79a0 • wwueme.org '99 SEP 15 ..._...._r. . ""'emu" "�'��e^•` :;.:`;����: June 15, 1999 CITY OF LA QUINTA Commissioner John J. Pena CITY CLERK City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Commissio ena�/,/,V One of the emerging transportation issues for Southern California is the proposed expansion plans for the Los Angeles International Airport (LAB{). The LAX Master Plan revision anticipates expanding its passenger activity from 60 to 98 million passengers per year and cargo activity from 1.7 to 4.2 million tons per year. These projections reflect unconstrained growth which carry significant economic and environmental impacts to the SCAG six county region. They also give little consideration to the use of existing airport infrastructure such as March, Norton, George and Palmdale, and the positive impacts that reuse would bring to their surrounding jurisdictions and residents. As you'll recall, the Commission took action at its February 1999 meeting to adopt Resolution No. 99-01 calling for the development of a Regional Airport Plan for Southern California that constraints LAX to operate within the capacity of its existing facilities and develops the capacity of the many other commercial airports in Southern California. A copy of the resoluti6h is attached for your reference. In addition, both the Coachella Valley Association of Governments (CVAG) and the Western Riverside Council of Governments (WRCOG) have adopted similar resolutions in support of a Regional Airport Plan process. During discussions before each of the above entities, the importance of adopting a resolution by each City in Riverside County was also highlighted in order to underscore the significant concerns and non- support of local and regional bodies regarding the proposed LAX Master Plan. Based on the actions of RCTC, CVAG and WRCOG. I am writing to encourage you and your city to take action as well, Formal adoption of the attached resolution by the City of La.Quinta would indeed help to send a strong message about the resolve of Riverside County cities to participate in and seek adoption of a Regional Airpprt Plan which reflects the needs and interest of our County and its resources. Should you have any questions regarding this request, please contact Ms. Marilyn Williams, Director of Regional Issues and Communications, of my staff Sincerely, Eric Haley Executive Director Attachment cc: Tom Genovese, City Manager 008 � r SEP 15 '99 12:35PM �C. w P.3 RESOLUTION NO. 99-01 RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION CALLING FOR A REGIONAL AIRPORT PLAN FOR SOUTHERN CALIFORNIA WHEREAS, the Los Angeles Department of Airports has initiated a revision of the Master Plan' for the Los Angeles International Airport (LAX) which anticipates expanding its passenger activity from a current, 60 million passengers per year to an expected 98 million passengers per year and: its cargo activity from its current 1.7 million tons per year to an expected 4.2 million tons per year; and, WHEREAS, expanding its passenger and cargo activity as proposed will greatly increase the number of flights and nearly double ground traffic going to and from LAX; and, WHEREAS, communities in the vicinity of LAX which already experience enormous adverse environmental impacts from operations of the airport can expect greatly increased noise and air pollution from overhead aircraft, greatly increased congestion and air pollution from ground traffic, especially from dramatic increases in the activity of diesel trucks around the airport; and, WHEREAS, airport officials estimate LAX improvements will cost as much as $12 billion, not including the costs of transportation improvements required to facilitate access to LAX which will paid for by regional taxpayers; and, WHEREAS, there are many other commercial airports in Southern California; some with significant histories as commercial airports, some recently converted to commercial orJoint military and commercial airports; and, WHEREAS, several of these airports are. located in areas of Southern California expected to experience the greatest growth in population and employment over the next twenty years, while LAX is near the communities expected `to experience the least growth in the some period; and, WHEREAS, developing airport capacity near high growth communities rather than concentrating airport development at LAX may be an environmental superior, lower -cost and more equitable strategy for serving future, growth in air commerce in Southern Califomia; and, WRITTEN CORRESPONDENCE ITEM: 3 Coachella Valley Generat Manager Recreation & Park District Don Martin 45-871 Clinton Street, Indio, California bvE Superintendent (760) 347-3484 FAX (760) 347-4660 �8 Lauss McC�alllard August 26, 1999 The Honorable Mayor John Pena City of La Quinta P.O. Box 1504 La Quints, CA 92253 � Dear Honorable MayoryPena: ' 99 RUG 27 Ail 1105 CITY OF LA QUINTA CITY CLERK The Coachella Valley Recreation and Park District is honored to invite you and Gamby the Quail, to attend the P .Annual Oktoberfest at La Quinta's Francis Hack Community Park on Friday, Oktoberfest 8m, 1999 at 6:00 p.m. The 3-day celebration begins with the tapping of the keg. It has been a time-honored tradition dating back to 1812 to have the Mayor tap the first keg. The Coachella Valley Recreation and Park District hopes that you will continue this Oktoberfest tradition in the opening ceremony to get Oktoberfest 1999 underway. Please call (760) 347-3484, to confirm attendance at the opening of Oktoberfest 1999. Sincerely, 61,z, # Don Martin General Manager 010 Palm Desert - Indian Wells - Le Quinta - Indio - Coachella - Thousand Palms - Rancho Mirage - Bermuda Dunes - Thermal - oasis - Meoce - Salton Sea WRITTEN CORRESPONDENCE ITEM:_ 1 P. PALM SPRINGS CHAPTER 110!0! P THE RETIRED OFFICERS ASSOCIATION Post Office BQ 051 Rancho..Mirage, CA 92270 i i14 September 1999 Dear Mr. Genovese: -- E C Palm Springs and the Coachella Valley are indeed fortunate to have five of the most honored military men in our country identified with our area. These men are recipients of the highest award for valor that our country can bestow - the MEDAL OF HONOR. We believe that our valley may be unique to have this number of Medal of Honor recipients in one small area. Though these men have served their country with distinction and have been recognized at the highest level, their recognition within our community has been limited to specific military events or requests from business and civic organizations to assist and to demonstrate their support for worthwhile causes. To honor these American heroes with a lasting tribute, the Palm Springs Chapter of The Retired Officers Association will dedicate a MERITORIOUS STAR for each of the five recipients of the Medal of Honor on the PALM SPRINGS WALK OF STARS as part of the 1999 Veterans Day ceremonies. Two of the recipients to be honored have died in recent months, and their families are looking forward to this lasting memorial. The dedication of the MERITORIOUS STARS will take place at 4:00 PM on Wednesday, November 10, 1999 in Palm Springs. Widespread due to its will be in our valley residents local and national coverage of this event is expected unique nature. We anticipate a number of dignitaries attendance as well as a sizeable representation from communities. And, the attendance of La Quinta is encouraged apd welcomed. The Chapter has accepted this challenge to publicly honor the MOH recipients to insure that their heroism and deeds are remembered for the future. Additionally, the STARS on the WALK, we believe, are a significant way of giving community recognition to all veterans in the valley who have served their country. As non-profit organization, we must rely on contributions to raise an estimated $20,000. for the purchase of the five STARS and to meet other expenses associated with the ceremony; therefore, we are asking for your assistance and support in raising the necessary funds. For your convenience a flyer on the event is attached. Checks should be made payable to the MEDAL OF HONOR STARS Fund. Contributions may be mailed to our Chapter address - P.O. Box 2051, Rancho Mirage, CA 92270. Oil Your consideration of this request is appreciated, and we hope that your members can join us in honoring the local MOH recipients on November 10. SincereJlyy,, �l..�Ci Donald L. lbraith Major, USMC (Ret) Event Coordinator Attachments: Valley Honorees WALK OF STARS Flyer Copy to: Mayor John Pena 012 DwD-%.n AS Saturday, May 29, 1999 Valley honorees Coachella Valley Medal of Honor recipients: Living: ■ Robert E. Bush of Indio. On May 2, 1945, Bush was a Navy medical corpsman attached to a squad of Marines battling the Japanese on Okinawa during World War II. He braved a fury of artillery, mortar and machine-gun fire to care for the wounded, and lost an eye while simultaneously firing upon the enemy and dragging a wounded officer to safety. ■ Army Col. Lewis Millett of idyllwild. On Feb. 7, 1951, Millett led an assault up a fire -swept hill near Soam-MI, Korea, during the Korean War. On the way up, the captain bayoneted and clubbed enemy soldiers, threw grenades and shouted encouragement to his troops, who followed with such a fury that the enemy fled. ■ Marine Corps Col. Mitchell Paige of La Quinta. On Oct. 26, 1942, the platoon sergeant fighting in the Solomon Islands during World War II led his troops until he was the last American standing. Facing a swarm of advancing Japanese, Paige Paige ran from machine gun to machine gun, blasting away until the forces gradually dwindled. Reinforcements arrived after seven hours, and Paige unbuckled a machine gun from its tripod and led a bayonet charge that drove the Japanese back. Deceased: ■ Marine Corps Maj. Gen. James L. Day of Cathedral City. From May 14 to 17, 1945, during World War II, Day fired upon the Japanese forces on Okinawa, killing nearly 100 men who swarmed his foxhole. For three days, the corporal braved enemy fire to rescue wounded Marines and yielded no ground. ■ Navy Capt. William McGonagle of Palm Springs. On June 8 and 9, 1967, McGonagle, then a commander in charge of the USS Liberty, which was sailing in international waters in the eastern Mediterranean, was suddenly attacked by Israeli fighter pilots and torpedo boats during the Six Day War. Although he was severely wounded during the attack, McGonagle remained at his battle station for more than 17 hours, steering his ship through the crisis. 013 PALM SPRINGS CHAPTER THE RETIRED OFFICERS ASSOCIATION Post Office Box 2051, Rancho Mirage, CA 92270 CUT HERE J/w 1' a c)P Wa& stirs ANNOUNCES THE PRESENTATION OF MERITORIOUS STARS ON THE PA :�M SPRINGS WALK OF STARS FOR LOCAL RECIPIENTS OF THE MEDAL OF HONOR AT 4:00 PM, November 10, 1999 Palm Canyon Drive, Palm Springs PUBLIC IS INVITED HONOREES Col Mitchell Paige, USMC Hobert Bush, USN MGen James Day, USMC Col Lewis Millett, USA Capt William Mc Gonagle, USN Yes, I (we) want to make a tax deductible contribution to the MEDAL OF HONOR STARS Fund and support the Palm Springs Chapter of TROA in recognizing and paying a lasting tribute to the MEDAL OF HONOR recipients in our Valley. Please accept my (our) check made payable to the MOH STARS Fund in the amount of $ 014 Note: Mail to MOH STARS Fund, P.O. Box 2051, Rancho Mirage, CA 92270 COUNCIL/RDA MEETING DATE: SEPTEMBER 21, 1999 ITEM TITLE: Demand Register Dated September 21, 1999 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated September 21, 1999 BACKGROUND: Prepaid Warrants: 38303 - 38304) 6,410.70 38305 - 38306) 3,465.00 38307 - 383161 650.00 38317 - 38318) 7,375.42 38319 - 383311 8,906.94 383321 1,200.00 38333 - 38335) 250.00 38336 - 38341) 7,020.00 38342 - 38345) 677.98 38346 - 383531 66,431.27 Auto Mall 1009) 2,412.00 Wire Transfers} 4,469,423.10 P/R 3644 - 3715) 99,857.47 P/R Tax Transfers} 25,245.44 CITY DEMANDS Payable Warrants: 38354 - 385131 824,597.30 RDA DEMANDS $5,523,922.62 FISCAL IMPLICATIONS: Demand of Cash -City $1,902,224.81 Falconer, Finalice Director $1,902,224.81 3,621,697.81 $5,523,922.62 015 CITY OF LA QUINTA BANK TRANSACTIONS 8/26/99 - 9/16/99 8/26/99 WIRE TRANSFER - ESCROW PAYMENT - RDA SUBSIDY PROGRAM 8/31/99 WIRE TRANSFER - ASSESSMENT DISTRICT DEBT SERVICE 9/2/99 WIRE TRANSFER - LA QUINTA NORTE DEBT SERVICE 9/3/99 WIRE TRANSFER - DEFERRED COMP 9/3/99 WIRE TRANSFER - PERS 9/3/99 WIRE TRANSFER - CREDIT UNION 9/8/99 WIRE TRANSFER - ESCROW PAYMENT - RDA SUBSIDY PROGRAM 9/10/99 WIRE TRANSFER - PARS TRUST TOTAL WIRE TRANSFERS OUT $40,000.00 $3,498,750.00 $795,030.00 $19,606.25 $5,133.49 $13,285.40 $6,183.74 $50,000.00 $41,434.22 $4,469,423.10 016 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF 10:38AM 09/16/99 PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38354 09/16/99 &00875 CINDY CARR 10.00 38355 09/16/99 &00876 DEBRA M CRANDALL 18.00 38356 09/16/99 &00877 JIM DAN D LLC 986.72 38357 09/16/99 &00878 DUNA FAIRWAYS LLC 3840.46 38358 09/16/99 &00879 ADAN HERNANDEZ 15.00 38359 09/16/99 &00880 LORI M HOWE 27.00 38360 09/16/99 &00881 POWER BROKERS & ASSOC 118.80 38361 09/16/99 &00882 PRE -PAID LEGAL SERVICE 6.00 38362 09/16/99 &00883 PATRICIA BARBER 150.00 38363 09/16/99 &00884 BOB EDWARDS 200.00 38364 09/16/99 &00885 EDWARD C KIBBEY 2.00 38365 09/16/99 &00886 BILL MOHN 10.00 38366 09/16/99 A+P100 A+ PRINTING 66.21 38367 09/16/99 AlRO01 A-1 RENTS 286.75 38368 ** AP CHECK RUN VOID ** 38369 09/16/99 ACE010 ACE HARDWARE 816.37 38370 09/16/99 AFF200 AFFIRMED MEDICAL SVC 329.01 38371 09/16/99 ALL100 ALLIANCE SERVICE STATION 901.70 38372 09/16/99 AMA100 AMATEUR ELECTRONIC SUPPLY 1070.63 38373 09/16/99 AME175 AMERICAN FORENSIC NURSES 21.00 38374 09/16/99 AME200 AMERIPRIDE UNIFORM SVCS 53.35 38375 09/16/99 ANI030 ANIMAL EMERGENCY CLINIC 49.00 38376 09/16/99 ARC050 ARCHAEOLOGICAL ADVISORY 2500.00 38377 09/16/99 ARRO10 ARROW PRINTING COMPANY 7005.65 38378 09/16/99 ATT100 AT&T WIRELESS SVC 662.37 38379 09/16/99 ATT200 AT&T 11.07 38380 09/16/99 AUT030 AUTOMATED TELECOM 913.33 38381 09/16/99 AZT200 AZTEC RENT -A -CAR 162.50 38382 09/16/99 BAN150 BANK OF NEW YORK 1500.00 38383 09/16/99 BAR050 RENEE BARIBEAU 84.00 38384 09/16/99 BEI050 R BEIN, W FROST & ASSOC 178884.70 38385 09/16/99 BER150 BERRYMAN & HENIGAR INC 4704.00 38386 09/16/99 BES100 BEST BUY CO INC 2373.78 38387 09/16/99 BRI100 BRINKS INC 265.00 38388 09/16/99 BUS075 BUSINESS PRESS 25.00 38389 09/16/99 CAD010 CADET UNIFORM SUPPLY 396.72 38390 09/16/99 CAR300 CARQUEST 259.71 38391 09/16/99 CAT100 CATELLUS RESIDENTIAL 183137.62 38392 09/16/99 CEN010 CENTURY FORMS INC 393.46 38393 09/16/99 COA022 COACHELLA VALLEY COMMUNIT 5000.00 38394 09/16/99 COA073 COACHELLA VLLY RECREATION 2071.70 38395 09/16/99 COA080 COACHELLA VALLEY WATER 229.33 38396 09/16/99 COM015 COMPUTER U LEARNING CENTR 2512.50 38397 09/16/99 COM040 COMMERCIAL LIGHTING IND 3074.43 38398 09/16/99 COS050 COSTCO BUSINESS DELIVERY 787.08 38399 09/16/99 CVA010 C V A G 3690.57 38400 09/16/99 DCG100 DCG SUPPLY INC 7.07 017 d ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:38AM 09/16/99 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER 38401 38402 38403 38404 38405 38406 38407 38408 38409 38410 38411 38412 38413 38414 38415 38416 38417 38418 38419 38420 38421 38422 38423 38424 38425 38426 38427 38428 38429 38430 38431 38432 38433 38434 38435 38436 38437 38438 38439 38440 38441 38442 38443 38444 38445 38446 38447 38448 38449 CHECK DATE 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 f$2 DES051 DES065 DIE020 DII050 DRU100 EAG100 EAR010 ECO010 EVA050 GAR005 GAS010 GAT020 GCSO10 GEN200 GE0010 GOV101 GRA007 GTE010 GTE020 GUM050 HEN050 HIG010 HIL150 HOM030 HON050 HOP100 IMPO10 IMP100 INT015 INTO18 JAS100 JOB020 JOH2O0 JPRO10 KEL010 KIN100 KOR050 KRI100 LAQO10 LAQ065 L00010 LOP050 LUB050 LUC050 LUN050 MARO10 MCDO10 MCK010 VENDOR NAME DESERT SANDS UNIFIED SCHL DESERT TEMPS INC D HERNANDEZ DBA DIEGO'S CHRISTINE DIIORIO DRUMMOND AMERICAN CORP EAGLE/HOUSEHOLD BANK FSB EARTH SYSTEMS CONSULTANTS ECONO SEWER SERVICES DAVID EVANS & ASSOC INC GARNER IMPLEMENT CO GASCARD INC GATEWAY BUSINESS GCS WESTERN POWER & EQUIP BURT C GENTLE CO INC GEORGE'S GOODYEAR GOVERNMENT FINANCE GRAINGER GTE CALIFORNIA GTE TELEPHONE OPERATIONS BRAD GUMMER TERRY HENDERSON HIGH TECH IRRIGATION INC HILTON FARNKOPF & HOME DEPOT ** AP CHECK RUN VOID ** DAWN C HONEYWELL NANCY HOPKINS IMPERIAL IRRIGATION DIST IMPACT SCIENCES INC INTERNATIONAL CONFERENCE INTERNATIONAL PERSONNEL JAS PACIFIC JOBS AVAILABLE INC JOHNSON POWER SYSTEMS JP REPROGRAPHICS KELLY SERVICES INC KINER/GOODSELL ADVERTISNG KORVE ENGINEERING, INC BRUCE KRIBBS CONSTRUCTION LA QUINTA ARTS FOUNDATION LA QUINTA HISTORICAL SOC LOCK SHOP INC RAY LOPEZ ASSOCIATES LUBE SHOP LUCENT TECHNOLOGIES LUNDEEN PACIFIC CORP MARTIN & CHAPMAN CO MC DOWELL AWARDS McKESSON WATER PRODUCTS PAYMENT AMOUNT 180.00 7251.20 825.00 33.92 230.27 76.33 4700.00 54.00 4810.00 517.15 414.84 1976.16 1223.44 17416.51 10.00 41.00 103.80 3386.09 512.50 724.00 945.00 30.02 10539.08 1976.64 12943.00 150.00 367.72 13908.20 448.63 168.00 1767.50 298.08 850.94 2233.83 2832.80 5552.57 86113.54 4480.00 37500.00 27000.00 270.03 4950.00 54.66 468.68 41979.15 28.71 93.75 433.73 • J CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS 8/18/99 - 9/16/99 CHECK # 9/10/99 1009 NICKERSON, DIERCKS & ASSOC $2,412.00 TOTAL TRANSACTIONS $2,412.00 019 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:38AM 09/16/99 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER 38450 38451 38452 38453 38454 38455 38456 38457 38458 38459 38460 38461 38462 38463 38464 38465 38466 38467 38468 38469 38470 38471 38472 38473 38474 38475 38476 38477 38478 38479 38480 38481 38482 38483 38484 38485 38486 38487 38488 38489 38490 38491 38492 38493 38494 38495 38496 38497 38498 CHECK DATE 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 09/16/99 NO. MUN010 NAD100 NAT003 NAWO10 NEX010 NIC100 OLI100 OUT100 OWE020 PAG100 PAR030 PER100 PLA100 POS030 POW200 PRE015 PRI020 PUT100 RAD050 RAL050 RAS020 RIE100 RIV100 RIV130 ROS010 SAN005 SAX100 SEC050 SHAO10 SIM025 SIM050 SKI050 SKY100 SMAO10 SMO010 SOU007 SOU010 SPRO10 STA050 TER100 TKDO10 TOP010 TRA020 TRI100 TRUO10 TTI100 ULT100 VENDOR NAME MUNI FINANCIAL SERV INC JACK NADEL INC NATIONAL ANIMAL CONTROL RON NAWROCKI NEXTEL COMMUNICATIONS NICKERSON, DIERCKS & ASSC OLINN MESSAGE CENTER OUTDOOR SERVICES INC OWEN & BRADLEY PAGING NETWORK SAN DIEGO PARKHOUSE TIRE INC PERSONAL TOUCH MOBILE PLAZA SHELL POSTAL CONNECTION OF POWER DISTRIBUTORS INC THE PRESS -ENTERPRISE CO THE PRINTING PLACE JOE PUTRINO GENERAL CONT RADIO SHACK RALPHS GROCERY CO RASA - ERIC NELSON STEVE RIEMAN RIVERSIDE COUNTY SHERIFFS RIVERSIDE COUNTY SUPPLY ** AP CHECK RUN VOID ** ROSENOW SPEVACEK GROUP SAN BERNARDINO COUNTY SUN SAXON ENGINEERING SERVICE SECURITY LINK/AMERITECH SHADOW PALMS GARDENING SIMON MOTORS INC SIMPLEX TIME RECORDER CO SKILLPATH SEMINARS SKYCELL SMART & FINAL DONNALDA SMOLENS ** AP CHECK RUN VOID ** SOUTHWEST NETWORKS, INC SOUTHERN CALIF GAS CO SPRINT STAPLES TERRA NOVA PLANNING & T.K.D. ASSOCIATES INC TOPS'N BARRICADES INC TRANSAMERICA INTELLITECH TRI STATE LAND SUVEYORS & TRULY NOLEN INC TTI NATIONAL INC ULTIMATE INTERNET ACC INC PAYMENT AMOUNT 2988.55 2751.61 10.00 2400.00 1592.51 7843.28 91.19 100.00 7939.85 29.33 99.10 111.00 50.00 7.48 131.25 281.34 1124.92 9408.00 21.54 10.72 1500.00 100.00 3091.20 121.50 23624.89 178.29 3710.00 108.21 150.00 665.65 1344.00 149.00 33.34 310.47 75.00 3777.16 604.74 871.45 502.37 1924.12 5181.57 140.34 140.75 575.00 70.00 7.97 40.00 020 109 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:38AM 09/16/99 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 38499 09/16/99 USO100 US OFFICE PRODUCTS 640.71 38500 09/16/99 VAN030 JAMES VANDORN SR 105.00 38501 09/16/99 VERO10 ROMANO VERLENGIA 43.68 38502 09/16/99 VID050 VIDEO DEPOT 26.51 38503 09/16/99 VIKO10 VIKING OFFICE PRODUCTS 58.69 38504 09/16/99 WALO10 WAL MART STORES INC 241.77 38505 09/16/99 WAL040 ED WALKER 49.75 38506 09/16/99 WAS020 WASTE MGMNT OF THE DESERT 50.00 38507 09/16/99 WEL125 WELSH PAINTING 1000.00 38508 09/16/99 WES020 WEST GROUP 75.16 38509 09/16/99 WIL050 BRITT W WILSON 275.25 38510 09/16/99 WINO10 WINSTON TIRES 1960.04 38511 09/16/99 XERO10 XEROX CORPORATION 2232.87 38512 09/16/99 YOU100 YOUNG ENGINEERING SERVICE 19303.00 38513 09/16/99 ZUR050 ZUMAR INDUSTRIES ING 46.12 CHECK TOTAL 824,597.30 021 ri N t'1 V' �Il d l0 n .i N ul �D m rn z° �a O .ti W a m E co E O E m 0 E 00 0 E m 0 E 0 H 0)E m O m 0 H E a,E E a n p 0 O O N r L0 v O o O p O m O o O 0 O o O p O o O m m N m •-,1 lD 0 H 00 N N O 0 0) m N a p O O N n t0 O O O O O m 0 O 0 O 0 O 0 O O 0 r1 m W N w O m I W O W V' N N rl a r N O m N m '0 m O H O N N zH W °' EH rmi H a U O U U a U a A a wa z a mWa7 RppC a N RpoC a � RppC a W Ap U r4 d 0+ apy w H a U..77 epC ma O caa H RA ipoC a H H � H F pW�� E H o o (+ w w u a O E m a E m a O E o a w a w a w a m 0 o u o C O H W w > w > w > > w > w > {W > w > w ok m 0 a TA Co w a w P4 w a w U w W O , w N t0 l0 n n .-1 m LO eF H O H 10 l0 'n O V' .-� m V' l0 r r Qi d' O Ci H H 2 0 H m � n n r r•1 N N s a z z Fc w w a o E' o w 0 0 o O o 0 a � o o 0 0 0 o 0 0 o 0 0 0 0 0 0 O 0 0 0 O 0 m 0 0 y n ID m m 10 to ID ID H z a � p O O p O O O O O O O O O O O O O O O O O o O O o O O O O O o 0 O 0 0 O U ,y H p •--1 o •-I 0 0 0 .-1 0 0 0 rl 0 H 0 o a 0 0 0 U w U m a m0 (01,, U a N ,naxp W N 6 a o a g a r' 4 t9 i m � PH7 as U I L H U m H FI N as 4 a Of p a z 6 z i H a RC W U H A w a a p' O o W H 0 o �a O a O a a a RC as O W w Em 2 O > U in CI �o n r m m 0 m H m N m m m a m ui m m m a O U U yH H H r m 0 O r m 0 O n m 0 O r m 0 O n m 0 O m 0 O W m 0 O W m 0 O iE m o O W co O O a m o O W m 0 O W U Iz d W W R V a)oz (n IHWG 01 .--I m 0 o ey H .--1 N .--I m '-I v .--I Lo r-I w r-1 Ln N kD N r m N N m N r r-I m .-1 r m m N 0 W < W m x m m .� rn E m a) m E m O P E m O F P m O m E m m H P m m P E m m H P m m E P m m E P m m E P m m m F m m m F m of m H m .-1 F P m m E, H m m m m H H H H m .-1 P H m rl m E m rl of E v a, rn F O �'y N H rl N . lD lD o + O N o to w Ifl r . m N n r to m N l0 . 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E o m [ z� H i� E W w u W w 0 u E > x a x �Z ury ; w > x x ury a > o x z a u z ', w o F a x z M In o H z H p p I C] H a Z LL'1 N m N N H 0 r H m �' N H 01 O O H m d' N H a, O In 0 N H O n co r OD m d' O In m m O H I OI m n O H I 01 al 00 O H 01 o) RC P. W 0 RI I'1 1 O EHQ'I N H RC P a m w a 1 0 o F w a w o 00 0 0 0 0+ a ao 0+ lo �o 0+ a m a 00 'Coy, <r m n r u n c n n v n m m m y n Io n o n OI H Io rn H W OI H ID 0 Ic m O 00 N o m 0 m 0 m 0 n �[y1 •j, �. p N O H N O H H O In H O In H 0 In l•1 to H Ln In H d' n d' rn V' m !'1 � U U I¢ H o 0 0 H 0 H 0 H 0 H 0 0 0 H 0 H 0 H 0 e-1 0 w w w U V U H a ai H � vi H a ai z 0 O 0 HH H H H H W �y W H rZ-I 0 a 3 3 s 3 3 U1 E zp M F zpp w H zpp 4 �00p4 P4 Q LOWpG LG W W 0 w W. �L7 0 w W f+7 0 w EH O p 2 !�I a O+ Rt o F H H z H E z H H W 3 >C °a iC x° O o C9 0 U' a o N z o 0 O o >, EHa u 0 n 0 3 0 0 s 3 0 0 z 3 0 0 z 3 0 0 z 3 0 a z% 0 sW 0 a O 0 a O 0 o O 0 a N 28 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:41AM 09/16/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38346 09/16/99 CAL040 CALIFORNIA VISION SERVICE 1169.80 38347 09/16/99 CAL225 CAL DEPT OF TRANSPORTION 15000.00 38348 09/16/99 CAN050 CANADA LIFE ASSURANCE CO 511.13 38349 09/16/99 LAQ008 LA QUINTA ARTS ASSOC 4000.00 38350 09/16/99 PRI050 PRINCIPAL MUTUAL 42306.20 38351 09/16/99 SEA025 SEARS 1641.26 38352 09/16/99 SES050 SES COMPUTERS 1750.00 38353 09/16/99 TRA030 TRANSAMERICA INSURANCE 52.88 CHECK TOTAL 66,431.27 043 29 o+ rn 0 z o CA w £++ rn oco O LD o O m O1 O O � rt N i0 d' o ti -Ititl � O N If1 a A a ^ o 1 o O m m W 1O O m O H o H O O N Q N O N in H] H w w u o zco a v fn `° u z a � rn W N W aui H z zQHo W a °H O a o H O H H O a O P� 0)z o Ho o0w Nu w O Z In Ow a> w w w> wFa > o o > r w w o 0 o o a z H O z H a °`ram O w a o o v mm ca o z z o w M 1 a 0 F W o O o o o o O o o n o O z N Lo ol 1D M N ID r+f r'1 N N N N O LO O r1 o O O O O O U O O LO W O O i[1 N O O O O o ti o o FC O O O O O O O O O H O OU WW a vi H O w c1 0 0 04 �j yN P4 z ui H Val 4 pHp;� H N a a aD4 ° a z zEa m Ell m a z a a ca m z o ♦f Ln N lfl co O o If) n O ul N O o 1[I 0 N a u O N O0 a O a s co F 4 �14 30 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38342 09/13/99 COA061 COACHELLA VALLEY MEXICAN 38343 09/13/99 HOM030 HOME DEPOT 38344 09/13/99 PER010 RONALD A PERKINS 38345 09/13/99 TAP050 JACK TAPLESHAY CHECK TOTAL 11:36AM 09/13/99 PAGE 1 PAYMENT AMOUNT 15.00 137.91 25.07 500.00 677.98 C,4J 31 rn rn °z o E. v Z z E O p .y r'1 r l0 i0 O N O O W p p N 01 n O O O fx � W H W OH �a Hp w N a 0 p� p oo 0o E z E O H � W paw; WyO W W O W H OO Ea WO > E O F Oai N WEa W W W 44 " o j a N N m V H 0 H A H z N 0 N ON a w a 0 o w E a pq o O O o O O n N m 0 O O 0 0 O zn z n ip 0 n 0 r ill 10 O r m O O U O O O u O m u O N O O U xH W W 5 y a4 w � 14 z a a a Fc a w N x o U x o x ox a n U H l0 O f'1 t't 0 W 10p� Q RC U U x x 04 E 1 0,4E 32 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:14AM 09/09/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38336 09/09/99 HAR018 WALLY HARPST 25.00 38337 09/09/99 HAR100 JOHN HARDCASTLE 500.00 38338 09/09/99 LAQ040 LA QUINTA CHAMBER COMMERC 1000.00 38339 09/09/99 LAQ062 LA QUINTA HIGH SCHOOL 5000.00 38340 09/09/99 LEA015 LEAGUE OF CALIF CITIES 295.00 38341 09/09/99 SOU035 SOUTHERN CALIF ASSN CODE 200.00 CHECK TOTAL 7,020.00 .4� 33 N '-1 1Q 1/1 lO 0 H Z rn rn PQO E H H H H F p [� o o o O O O O O O o O 0 L H f O O O N O N 1!1 O O N ON a 0 o p p o 0 0 0 0 0 0 0 Uy CY E U h a W z [p� z > o z OH y > p a pH pH p H pE H H w a z H E w E H H w S a x a a a x H > P H °n a Q �a QQ z S o Q Q ~ W > w m > > p > 1 > u > M O E [-� � w w � o a H 'L 0 �C Q 'L a Q w w w a i p O w H a O O O O O O pwq O O O O O O 7 M M r r r y O r n r 10 ID 0 to n w n 10 zN 00 ui O ut N 00 N ti n U Q O O O O O O � O a w 0 u 8 H z u o a u U) p w w Q w � 6 a�a (HO U S U 6 � w o a °Ca a Q ya o� I�to-1 `L o m O Oko N 1[1 V1 > p o a a O� H a u a a a m 048 34 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:49PM 09/07/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38333 09/07/99 ADV050 ADVANCED INSTALLATIONS 100.00 38334 09/07/99 LAQ051 LA QUINTA CLIFFHOUSE 75.00 38335 09/07/99 VER050 FREDRICO VERDUGO 75.00 CHECK TOTAL 250.00 043 35 z 0 W H U H H PPe� z cn 0 W W o x z H O H H Z [] H a w w o o O w H a w m£ z z 0 O U U Q H H H O O O 0 0 0 0 n O r r 0 0 0 0 0 0 Q o u n U O H H r r F O O O U Q Z x w a o a z z pq a m p u w ol 0 a O o rn 0 0 co 0 O n m r rn u') m O OD 10 ID a 1- m o LIn v O O O O z O W H rn to E 0 p a 5 tqc9 H ~ a Z a H U � Q w � o U H H a A o O 0 0 O o 0 a w a > O 0 N s E. z a 36 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:28AM 09/03/99 CITY OF LA QUINTA BANK ID• DEF PAGE 1 CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38332 09/03/99 RIV100 RIVERSIDE COUNTY SHERIFFS CHECK TOTAL PAYMENT AMOUNT 1200.00 1,200.00 C51 37 • E+ z O a • w 0 g r H a H �a F% a32 WOO ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38319 09/02/99 ACT100 ACT GIS INC 38320 09/02/99 CAL050 STATE OF CALIFORNIA 38321 09/02/99 COMO11 COMPDIRECT 38322 09/02/99 HEM100 CITY OF HEMET 38323 09/02/99 INT005 INTERNAL REVENUE SVC-ACS 38324 09/02/99 LAQ050 LA QUINTA CITY EMPLOYEES 38325 09/02/99 RIV040 RIV CNTY DISTRICT ATTORNY 38326 09/02/99 SES050 SES COMPUTERS 38327 09/02/99 SOU002 SOUL OF CHINA 38328 09/02/99 SUP100 SUPPORT PAYMENT CLEARING- 38329 09/02/99 TAP050 JACK TAPLESHAY 38330 09/02/99 UNIO05 UNITED WAY OF THE DESERT 38331 09/02/99 WEL025 WELLS FARGO BANKCARD CHECK TOTAL 1:56PM 09/02/99 PAGE 1 PAYMENT AMOUNT 053 2500.00 25.00 1738.00 20.00 50.00 364.00 426.50 1750.00 207.92 150.00 500.00 152.00 1023.52 8,906.94 39 z ri N f'7 r•1 V' 111 C' IL1 lD 01 l0 �-i N m Z O W U H O U O fit O O+ O i t7 �.i�.77 Cl) O) E O rn E m E O N C7 H 01 rn E U' Wi{,7 H a N a O O O O O N O O S O o O O o O O O O O o N O 0 0 N 0 o lD ui N o00 ID rn O o O 0 O a o0 0 0 0 0 0 0 0 0 0 0 o 0 Io 00 � p I[1 ul UHl N W m [HD h go ❑ N (+. O In � O d' ❑ t+1 ❑ 'D d' [.[r] O H n r i1a O H w H w H N W I m a ~ W m H x w m � w � W ul � W a to H a ❑ x a a W a � WHW U �0o aN H 7d at Ul map xAIu"-I I-1 ;Eaa ZzFw O a a z.F oa H aE Hz CO ❑❑ W a -P El W A O + a ON0�� (z Oa a +J AH u WWWOw0E z z z z > z > z > z ❑ z a ❑ z xw z z a� ❑ z wa N m C9 m U' w C9 W U a a a a V U W In W U f+. 0 a O I p W W H Z ❑ a x 7a' w w w x o E w x W o O 0 O 0 O o 0 In o 0 0 0 O 0 0 0 0 o O 0 u+ o 00 0 p 0 O w o 0 0 0 Z O lD O 'D O lO N 10 N 5 p n m n m In O 0 O 0 .-I 0 O 0 O 0 O 0 O 0 .-I 0 0 0o N 0 U U '-1 0 O 0 O 0 O O O .-I O O 0 0 O O O 0 U W �y I z H U ul 0 H U o H a W w a z W H u z u Izi u z aw U w O [E� U W d z Q z u w P, Elr w a C7 r HI d H c� H c� H c� w 4 a ❑ O W a a u D O v Ea O � w W x U W 6 O H H H E+ y p �j O O O O r O LLl O O u'I O d' O m N O O O O ul 5 N O .�--I1 U O .HHi U O .HH-1 U I[t aOa 6 .-I O O r1 W O O Q a O H G4 O ul W to O O m •pa -,I a al pO(y, 4 H Q U FC •C C U U x H 40 m rn . °z CO r M M O N N 0 E a N w a E rn H W£W F F H E WW E H V k� [�] £ a H z O N � O O O O .� r r'1 O N a O� OD •� �f1 r r O� Ifl N r N N O O O N O LO n 3 Ul y U � 8 N O w z p H N E µ� > OU a F m H m wo w A w > 9 p H H a H a w ¢ U H � H 0 0 a w w o a z a w 5 H m w O o x w �o o 0 0 m m 0 0 10 0 0 m 0�o 0 0 m m 10 0 a F-I w Z N N N N N N w � x o w p w O 0 O O O 0 O 0 O 0 0 0 0 0 z a O N N 0 kn 10 �D m O Ifl t0 O ID 0 r l0 0 N O O U y o 0 0 0 0 0 0 0 a W m W U U U U U U w H 3 In w w w w w w W In O O >y O O N N O O N O N O N N O O 0 a w 60 055 41 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA.QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38317 08/31/99 CAL020 CAL DEPT OF CONSERVATION 38318 08/31/99 GAT010 GATEWAY 2000 CHECK TOTAL 4:25PM 08/31/99 PAGE 1 PAYMENT AMOUNT 5625.42 1750.00 7,375.42 0 5 G 42 rn rn o w P4 ol w w 0 N v m u a m . z I r C: w H U F H W z Q o w o N r O N 7 H 01 H y O O O O O O O Q o O O U H H H U � O O o O O H H Fi E O W W o U o O W ElP4 N PI o a a m °z u U c� p o O o O N N H Q y U H O O O U H RC U �aC U U Ca9 CJ/ 43 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38307 08/30/99 ABE001 JAQUES ABELS 38308 08/30/99 BOB100 BILL BOBBITT 38309 08/30/99 BUTO10 RICHARD BUTLER 38310 08/30/99 CUN100 DENNIS CUNNINGHAM 38311 08/30/99 IMPO10 IMPERIAL IRRIGATION DIST 38312 08/30/99 IRW020 BARBARA IRWIN 38313 08/30/99 KIRO10 TOM KIRK 38314 08/30/99 MIT150 MICHAEL MITCHELL 38315 08/30/99 ROB150 STEVE ROBBINS 38316 08/30/99 WRI050 ROBERT S WRIGHT CHECK TOTAL 3:33PM 08/30/99 PAGE 1 PAYMENT AMOUNT 50.00 50.00 50.00 50.00 200.00 50.00 50.00 50.00 50.00 50.00 650.00 05 8 m N 01 nl ol T zH m O H W U E C'J H U' E U' E U' E U' H U' CW7 CW7 C7 Cw'J Ow x a _E 0 o 0 0 0 0 0 0 0 0 0 o 0 O 0 o 0 0 0 0 0 O �[1 O ul O itl O eft O O N O to O ul O 1[1 O ul O �fl O a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y O H O LLl V] t(1 w ❑ yy O H O �f1 vn m W ❑ rq O ❑ N L In O ° H O u'1 O O H CG O O Z° E a If1 RFC pp E Z w° 0 a zo H RC E £ a yo aa H RC E aa a E w W E z E w a W E I a cw a >° a H o ❑ ' o °z H o ° o ❑ �❑ u >> z o o W❑ o x W❑ °z o H W❑ o a W❑ z o H W❑ a x m wq a u 9 a D w H x w H x a w H x o � H❑ q aa H H> c� ca 4 rn c� O) ° RC H x a U 0) m M RC a) rn a, m RC 0)a rn RC RC � a ao � a w x o o E w CG w 0 O 0 0 0 O 0 O r� ui o 0 0 O 0 0 0 0 00 0 rn z 0 p u rn C. 0 m 0 0 rn 0 0 rn 0 o rn 0 co rn 0 0 rn 0UD 0 rn 0 0 rn 0 0 0 0 0 u O '-1 O H O H O H O V' O .--1 O H O H O •-1 O r-1 F O O o a w � ° z z H ❑ z o H E H z a ca z H 5 ° N N a x w o PQ O w a ❑ � ° H w Y. a P4 V u RC In a z w Hx z W❑ w �+ u to rEn awa z �y p a p N U �j H O W o H 0 O CQ 0 H z U 0 O rya M 0 N O y o H O a a4 O H H E o H o x 0 LO 0 45 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38305 08/26/99 BES101 BEST BUY 38306 08/26/99 MIC100 MICRON PC INC CHECK TOTAL 09:51AM 08/26/99 PAGE 1 PAYMENT AMOUNT 1750.00 1715.00 3,465.00 060 49 z E. z a a a a a a Q z x > U 0 0 x > U W r, ri z N N y O O p O O U U 0 � O O m I U z U r a 061 p m U z as E o o 0 0 v1 U W H W x 47 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38303 08/25/99 CDW050 CDW GOVERNMENT INC 38304 08/25/99 UNU050 UNUM LIFE INS CHECK TOTAL 11:13AM 08/25/99 PAGE 1 PAYMENT AMOUNT 4931.55 1479.15 6,410.70 069 rn o w 0 a a c 0 Z O O p U a U R zo z 0 a o 0 0 0 0 0 0 rn z co co c, m N O O f LL O O a O O O U U z z HEE EH Z `L O z y GG y P4 W H cqi cQi a z u U p O O 0 0 0 0 o z U U O V 6 3 49 A/P - AP6002 CHECKS TO BE VOIDED 10:46AM 09/07/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME INVOICE DESCRIPTION 38017 DEF 08/05/99 895.48 MCD100 PAUL MC DONNELL TREASURER PROPERTY TAX TOTAL VOIDED 895.48 064 m A/P - AP6002 CHECKS TO BE VOIDED 3:58PM 09/07/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 38209 DEF 08/19/99 224.00 INT018 INTERNATIONAL PERSONNEL MEMBERSHIP TOTAL VOIDED 224.00 0 6 15) 51 T4'yl 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR:C1 ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report PUBLIC HEARING: as of July 31, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated July 31, 1999 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are ayailab)ro to meet pey,,,tmonth's estimated expenditures. John M. Falconbr, Finance Director ov d for Submi Thomas P. Genovese City Manager Attachment: Treasurer's Report, City of La Quinta T4ht 4 4 Qum& MEMORANDUM TO: La Quinta City Council FROM: John Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for July 31, 1999 DATE: September 2, 1999 Attached is the Treasurer's Report for the month ending July 31, 1999. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Decrease of $185,319. due to the net effect of expenditures in excess revenues. State Pool: Increase of $1,645,625. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes, Government Agency Securities and Commercial Paper: Decrease of $235,553. due to the sale of one Government Security, the purchase of one Government Security and monthly adjustment in the amortized value of the investments. Mutual Funds: Decrease of $1,154,792. due to the transfer from fiscal agent to cash and interest earned. Total increase in cash balances $69,961. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and Bank of New York Monthly Custo 'an Report to determine the fair market value of investments at month end. 717171�± ohn M. Falconer Date 067 Finance Director/Treasurer E E 'X m E y aci E d 0 Cp) y •3 c O N ) r � O N C y m y E o E _ a m E 4) E c E y N N 3 m m m E � N � m U E N N FL- n a C F C C C C c c C C u Z Z Z Z Z Z Z Z w .._.......... y ° C E 10 O O n N d O N N m O > c > c d @ Y p U d o 06 Q p mU) U LL LL a o c y d Cl) c rn� T ccm m m 7 . E2 co >. E .X (0 m 0)O m m N 4) m 9 d) N C o & N c ° N N M N t°O v o C m y 2 C U U m ° y C y C c Q O a C O. 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C � "mU t U O m � ) -0 U o o C C N (L LL m z m0 20'w 073 CITY OF LA QUINTA BALANCE SHEET 07/31/99 ASSETS: POOLED CASH LQRP INVESTMENT IN POOLED CASH INVESTMENT T-BILUNOTES & OTHER AUTO MALL CASH LQRP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,000.00 1,000.00 CASH & INVESTMENT TOTAL 31,329,148.61 25,822,208.30 594,947.84 57,746,304.75 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LQRP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES 60,300.00 60,300.00 RECEIVABLE TOTAL 00,548,845.38 3,539,395.87 8,260,000.00 22,348,241.25 CITY CITY FIXED LONG TERM CITY ASSETS DEBT RDA 3,819,551.57 10,895,454.76 755,000.00 26,000,000.00 1,508,597.04 16,935.18 187,465.76 13,967,352.60 RDA RDA FA FIXED LONG TERM FINANCING LONG TERM GRAND ASSETS DEBT AUTHORITY DEBT TOTAL 710.86 14,715,717.19 755,000.00 26,000,000.00 1,508,597.04 16,935.18 28.73 187,494.49 594,208.25 14,561,560.85 299,879.50 60,900.00 8,260,000.00 8,620,779.50 (162,447.78) 36,624.46 (125,823.32) 44,005.78 44,005.78 200,495.81 176,537.79 377,033.60 1,856.16 2,668,850.80 2,670,706.96 422,610.16 14.60 422,624.76 876,735.90 551,629.04 1,428,364.94 6,890,277.20 6,890,277.20 1,119,395.34 1,119,395.34 835,969.46 835,969.46 1,765.63 1,765.63 833.40 833.40 2,008.00 2,008.00 WORKER COMPENSATION DEPOSIT 37,637.00 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 39,812.00 39,812.00 GENERAL FIXED ASSETS 1,289,694.28 15,146,522.00 10,233,506.05 26,669,722.33 ACCUMULATED DEPRECIATION (585,360.27) (585,360.27) AMOUNT AVAILABLE TO RETIRE L/T DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT 1,677,482.02 94,563,941.06 8,260,000.00 104,501,423.08 TOTAL OTHER ASSETS 704,334.01 15,146,522.00 1,677,482.02 10,233,506.05 97,959,058.09 8,260,000.00 133,980,902.17 TOTAL ASSETS 42,622,140.00 15,146,522.00 1,677,482.02 29,361 604.17 10 233 506.05 97,959,058.09 8,854,947.84 8,260,000.00 214 115 260 17 LIABILITY ACCOUNTS PAYABLE 189,864.86 11.999.44 201,864.30 DUE TO OTHER AGENCIES 868,285.22 868,285.22 DUE TO OTHER FUNDS 78,290.36 1,327,106.18 22,968.40 1,428,364.94 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 273,117.24 273,117.24 PAYROLL LIABILITIES 6.194.97 6,194.97 STRONG MOTION INSTRUMENTS 8,826.25 8,826.25 FRINGE TOED LIZARD FEES 19,640.00 19,640.00 SUSPENSE 129,128.81 129,128.81 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,573,347.71 11,999.44 1,327,106.18 22,968.40 2,935,421.73 ENGINEERING TRUST DEPOSITS 980.00 980.00 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 512,972.73 512,972.73 LQRP DEPOSITS 15,595.99 15.595.99 DEVELOPER DEPOSITS 1,471,630.62 1,471,630.62 MISC. DEPOSITS 295,575.80 295,575.80 AGENCY FUND DEPOSITS 1,580,209.44 1,580,209.44 TOTAL DEPOSITS 3,861,368.59 15,595.99 3,876,964.58 DEFERRED REVENUE 8,270.67 8,260,000.00 8,268,270.67 OTHER LIABILITIES TOTAL 8,270.67 8,260,000.00 8,268,270.67 COMPENSATED ABSENCES PAYABLE 337,880.86 337,880.86 DUE TO THE CITY OF LA QUINTA 1,327,601.72 8,009,672.34 9,337,274.06 DUE TO COUNTY OF RIVERSIDE 12,466,237.00 12,466,237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BON15S PAYABLE 67 415 000.00 (504.08) 8,260,000.00 75 674 495.92 TOTAL LONG TERM DEBT 1,665,482.58 97,959,058.09 (504.08) 8,260,000.00 107,884,036.59 TOTAL LIABILITY 5,442,986.97 1,677,482.02 1,342,702.17 97,959,058.09 8,282,464.32 8,260,000.00 122,964,693.57 EQUITY -FUND BALANCE 37,179,153.03 15,146,522.00 28,018,902.00 10,233,506.05 572,483.52 91,150,q 7 TOTAL LIABILITY & EQUITY 42 622 140.00 15 146 522.00 1,677,482.02 29,361,604.17 10 233 506.05 97,959,058.09 8,854,947.84 8,260,000.00 214 115 260.17 (0.00) (0.00) n.tti, T,&t 4 4Qulxfu, COUNCIL/RDA MEETING DATE: September 21, 1999 Transmittal of Treasurer's Report as of July 31, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4Q STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated July 31, 1999 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are availole to meet next month's estimated expenditures. n M. Falconer, Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachment: Treasurer's Report, La Quinta Financing Authority 0r TWT 4 4 Qamro MEMORANDUM TO: La Quinta City Council FROM: John Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for July 31, 1999 DATE: September 2, 1999 Attached is the Treasurer's Report for the month ending July 31, 1999. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Decrease of $185,319. due to the net effect of expenditures in excess revenues. State Pool: Increase of $1,645,625. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes, Government Agency Securities and Commercial Paper: Decrease of $235,553. due to the sale of one Government Security, the purchase of one Government Security and monthly adjustment in the amortized value of the investments. Mutual Funds: Decrease of $1,154,792. due to the transfer from fiscal agent to cash and interest earned. Total increase in cash balances $69,961. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. 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Cp', t' . y ml O) Cz .G dl 0) pIm C Cn CO L' i� U fA N ._ C ILL O LL O D gm L N X �O aIg iHI aI'Im OF-I z is 0 a W i i CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 07/31/99 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH 3,819,551.57 10,895,454.76 710.86 14,715,717.19 LQRP INVESTMENT IN POOLED CASH 755,000.00 755.000.00 INVESTMENT T-BILUNOTES & OTHER 26,000,000.00 26,000,000.00 AUTO MALL CASH 1,508,597.04 1,508,597.04 LQRP CASH 16,935.18 16,935.18 BOND REDEMPTION CASH 187,465.76 28.73 187,494.49 BOND RESERVE CASH BOND PROJECT CASH 13,967,352.60 594,208.25 14,561,560.85 BOND ESCROW CASH PETTY CASH 1,000.00 1,000.00 CASH & INVESTMENT TOTAL 31,329,148.61 25,822,208.30 594,947.84 57,746,304.75 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LQRP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES 60,300.00 60,300.00 RECEIVABLE TOTAL 10,548,845.38 3,539,395.87 8,260,000.00 22,348,241.25 299,879.50 60,900.00 8,260,000.00 8,620,779.50 (162,447.78) 36,624.46 (125,823.32) 44,005.78 44,005.78 200,495.81 176,537.79 377,033.60 1,856.16 2,668,850.80 2,670,706.96 422,610.16 14.60 422,624.76 876,735.90 551,629.04 1,428,364.94 6,890,277.20 6,890,277.20 1,119,395.34 1,119,395.34 835,969.46 835,969.46 1,765.63 1,765.63 833.40 833.40 2,008.00 2,008.00 WORKER COMPENSATION DEPOSIT 37,637.00 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2.100.00 2,100.00 DEPOSITS TOTAL 39,812.00 39,812.00 GENERAL FIXED ASSETS 1,289,694.28 15,146,522.00 10,233,506.05 26,669,722.33 ACCUMULATED DEPRECIATION (585,360.27) (585,360.27) AMOUNT AVAILABLE TO RETIRE UT DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR LT DEBT 1,677,482.02 94,563,941.06 8,260,000.00 104,501,423.08 TOTAL OTHER ASSETS 704,334.01 15,146,522.00 1,677,482.02 10,233,506.05 97,959,058.09 8,260,000.00 133,980,902.17 TOTAL ASSETS 42 622 140.00 15,146,522.00 1,677,482.02 29,361,604.17 10,233,506.05 97,959,058.09 8,854,947.B4 8,260,000.00 214 1 55 260.17 LIABILITY ACCOUNTS PAYABLE 189,864.86 11,999.44 201,864.30 DUE TO OTHER AGENCIES 868.285.22 868,285.22 DUE TO OTHER FUNDS 78.290.36 1.327.106.18 22,968.40 1,428,364.94 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 273,117.24 273,117.24 PAYROLL LIABILITIES 6,194.97 6,194.97 STRONG MOTION INSTRUMENTS 8,826.25 8,826.25 FRINGE TOED LIZARD FEES 19,640.00 19,640.00 SUSPENSE 129.128.81 129.128.81 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,573,347.71 11,999.44 1,327,106.18 22,968.40 2,935,421.73 ENGINEERING TRUST DEPOSITS 980.00 980.00 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 512,972.73 512,972.73 LQRP DEPOSITS 15,595.99 15,595.99 DEVELOPER DEPOSITS 1,471,630.62 1,471,630.62 MISC. DEPOSITS 295,575.80 295,575.80 AGENCY FUND DEPOSITS 1,580,209.44 1,580,209.44 TOTAL DEPOSITS 3,861,368.59 15,595.99 3,876,964.58 DEFERRED REVENUE 8,270.67 8,260,000.00 8,268,270.67 OTHER LIABILITIES TOTAL 8,270.67 8,260,000.00 8,268,270.67 COMPENSATED ABSENCES PAYABLE 337,880.86 337,880.86 DUE TO THE CITY OF LA QUINTA 1,327,601.72 8,009,672.34 9,337,274.06 DUE TO COUNTY OF RIVERSIDE 12,466,237.00 12,466,237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67 415 000.00 (504.08) 8,260,000.00 75 674 495.92 TOTAL LONG TERM DEBT 1,665,482.58 97,959,058.09 (504.08) 8,260,000.00 107,884,036.59 TOTAL LIABILITY 5,442,986.97 1,677,482.02 1,342,702.17 97,959,058.09 8,282,464.32 8,260,000.00 122,964,693.57 EQUITY -FUND BALANCE 37,179,153.03 15,146,522.00 28,018,902.00 10,233,506.05 572.483.52 91,150,50.18 3 TOTAL LIABILITY & EQUITY 42 622 140.00 15 146 522.00 1,677,482.02 29,361,604.17 10,233,506.05 97,959,058.09 8,854,947,84 8,260,000.00 214 115 260.17 (0.00) (0.00) n i T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: 13 ITEM TITLE: STUDY SESSION: Approval of Banking Services Request PUBLIC HEARING: for Proposals RECOMMENDATION: Approval of Banking Services Request for Proposals. FISCAL IMPLICATIONS: The City currently pays approximately $750.00 a month for banking services to Wells Fargo Bank. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The City Investment Policies require a request for proposals for banking services every four years. Staff has prepared the Request for Proposal (Attachment 1) which was reviewed by the Investment Advisory Board (IAB) at their September 1999 Board Meeting as part of their work plan. At the IAB meeting, various methods for reviewing the RFP were discussed. The IAB recommends that staff initially screen the RFP bank responses and forward no more than three qualified RFPs to the IAB for their review at the November 1999 meeting. Subsequently, the recommendation will be forwarded to the Council with the necessary agreements for final review and approval. 084 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Banking Services Request for Proposals; or 2. Approve the Banking Services Request for Proposals with amendments; or 3. Do no approve the Banking Services Request for Proposals; or 4. Provide staff with alternative direction. Respectfully submitte ��A N Uohn M. Falcok Finance Director Approved for submission by: Thomas P. Genovese City Manager Attachment: 1. Request for Proposals for Banking 085 ATTACHMENT NO. 1 P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 September 22, 1999 (760) 777-7000 (TDD) (760) 777-1227 REQUEST FOR PROPOSAL FOR BANKING SERVICES The City of La Quinta is seeking proposals for Banking Services for its bank accounts and the related cash management services. The enclosed Request for Proposal (RFP) outlines the scope of the engagement, information required, evaluation criteria, and other relevant information. If your Bank would like to be considered as a potential provider of Banking Services, please respond by no later than 12:00 p.m. (Noon) on October 29, 1999. Three (3) copies of the proposal must be submitted. Any proposals received after the above date and time may be disqualified. All proposals must be sealed, marked "Banking Services Proposal," and submitted to the City at the following address: City of La Quinta, California 78-495 Calle Tampico P. O. Box 1504 La Quinta, CA 92253 Attention: John Falconer, Treasurer Phone: 760 777-7150 Fax: 760 777-7105 Staff will review the proposals submitted and invite the top firms (maximum of 3) to an evening meeting with the City Investment Advisory Board. The Board meets on the 2nd Wednesday of each month at 5:30 P.M. Questions relating to the RFP may be submitted in writing only (mailed or faxed to the attention of the Treasurer by 12:00 p.m. (Noon) on October 26, 1999. Sincerely, John M. Falconer Treasurer 1 086 City of La Quinta Banking Services RFP Table of Contents INTRODUCTION................................................................. 3 RFP AND PROPOSAL SCHEDULE ...................................... 4 PROPOSAL PROCEDURES ............................................... 4 SELECTION CRITERIA ............................................... 4 BANKING SERVICES PROPOSAL CONTENT AND FORMAT 5 Tab A - Table of Contents 6 Tab B - Bank Profile 6 Tab C - References 6 Tab D - Demand Deposit Accounts 6 Tab E - Collateral ization of Deposit 7 Tab F - Bank Compensation 7 Tab G - Deposit Activity 7 Tab H - Wire Transfers 8 Tab I - Account Reconcilement 8 Tab J - State Activity 9 Tab K - Overnight Sweep 9 Tab L - Payroll Tax Processing 10 Tab M - Direct Deposit of Payroll 10 Tab N - Credit Cards 10 Tab O - Balance Reporting 11 Tab P - Merchant Bankcard 11 Tab Q - Implementation Plan and Costs 11 Tab R - Daily Lock Box Reporting 12 Tab S - Service enhancements 12 Exhibits to Attach: Tab T - Banking Services Bid Form Tab U - Standard Bank Fee Schedule for Government/Corporate Clients Tab V - Sample Account Analysis Statement and users Guide Tab W - Relevant Cash Management Agreements Tab X - Bank Credit Ratings - Most Current Annual Report 2 87 0 (1 City of La Quinta Banking Services RFP INTRODUCTION The City of La Quinta (City) is located in Riverside County with a population of approximately 24,000 residents. It was incorporated as a general law city under the provisions of the Government Code of the State of California and it became a Charter City in November 1996. The City operates under the Council -Manager form of city government. The City Currently has approximately 72 full-time and part-time employees. The City's primary banking relationship currently resides with Wells Fargo Bank and consists of general depository and cash management services. The City had previously banked with First Interstate Bank and converted to Wells Fargo through the acquisition of First Interstate Bank in 1996. The City utilizes PC Manager 3.0 software for various on-line banking transactions. The City is in the process of reviewing its cash management and treasury operations and has determined that it is appropriate at this time to formally bid out its banking arrangements and seek proposals for various financial services based upon a mandatory 4 year bidding requirement. The City wishes to create efficiencies, make improvements where possible, and take advantage of new, applicable technologies. This RFP does not cover any other services, such as custody, investments, or bond trustee services. The intent of this RFP is to identify a financially secure federal or state chartered banking institution that can offer the highest quality of service at the lowest overall cost to the City of La Quinta with the establishment of a four (4) year contract estimated to commence January 1, 2000. The City requires fixed pricing for the four years of the contract. The City will make every effort to administer the proposal process in accordance with the terms and dates outlined in this RFP; however, the City reserves the right to modify the activities, timeline, or any other aspect of the process at any time and as deemed necessary by City staff. By requesting proposals, the City is in no way obligated to award a contract or pay the expenses of proposing banks in connection with the preparation or submission of a proposal. The awarding of a contract shall be contingent on the availability of funds and the requisite staff and Council approvals. The decision to award any contract to a particular financial institution will be based on many factors to include, but not limited to, products available, service levels, cost to the City, financial strength of bank, etc. No single factor will determine the final award decision. 3 .► 0 00- City of La Quinta Banking Services RFP RFP AND PROPOSAL SCHEDULE The City intends to follow the schedule described below during the procurement process for Banking Services, but reserves the right to alter the schedule at any time. ACTIVITY Release of RFP Questions Due from Bank Proposal Due Date Bank Interviews Finalist Notified Commencement of Contract The City maintains the following bank accounts: General Account with Daily Sweep Automall Account with Daily Sweep La Quinta Housing Account with Lockbox PROPOSAL PROCEDURES DATE September 22, 1999 October 26, 1999 October 29, 1999 November 10, 1999 November 19, 1999 January 4, 2000 Proposal Format - A proposing bank must follow the instructions for preparing the proposal in the prescribed format. Section tabs (A through W) must be utilized in the proposal following the same order of the RFP. Each question should be repeated with the bank's response following. Any extraneous information or marketing materials should not be included. No Proposal - If a service requirement cannot be met by a proposer, then "No Proposal" should be indicated on the Bid Form and in the relevant section of the proposal. An alternative equivalent service may be offered. Right to Reject Proposals - The City reserves the right to reject any and all proposals, to waive any non -material irregularities or informalities in any proposal, and to accept or reject any item or combination of items. Execution of Agreement - If a banking institution is not able to execute an agreement within thirty (30) days after being notified of selection, the City reserves the right to select the next most qualified proposing bank or call for new proposals, whichever the City deems most appropriate. 0 00; City of La Quinta Banking Services RFP Incorporation of RFP / Proposal - The RFP and the bank's response, including all promises, warranties, commitments, and representations made in the successful proposal, will become binding contractual obligations and will be incorporated by reference in any agreement between the City and the bank. Authorized Signatories - Bank personnel signing the cover letter of the proposal or any other related forms submitted must be authorized signers with the requisite authority to represent their firm and to enter into binding contracts with clients. Validity of Proposals - Proposed services and related pricing and warranties contained in the proposal must be valid for a period of 120 days after the submission of the proposal. SELECTION CRITERIA The City will utilize the selection criteria listed below to evaluate proposals and to recommend the best -suited provider of banking services to City Staff and the City Council: • Location and convenience of bank offices. • Adherence to RFP instructions and content requirements. • Ability to meet required service levels. • Ability to offer product and service enhancements. • Credentials and strength of relationship management team. • Overall lowest cost to the City and ability to guarantee pricing for contract period. • Financial strength of Bank and ability to collateralize deposits. • Quality of references and experience with public agency clients. • Other factors in the City's best interest that are not delineated above. BANKING SERVICES PROPOSAL CONTENT AND FORMAT In order for the City to be able to adequately compare and evaluate proposals, all proposals must be submitted in accordance with the format detailed below. Cover Letter. (One page maximum) The letter should designate the proposing Bank, the business address of where the relationship will be housed, and be signed by authorized Bank officers. The letter should address the bank's willingness and commitment to provide the proposed services to the City and why the bank believes it should be selected. No pricing information should be included in this section. 67 0 lrj '!, City of La Quinta Banking Services RFP Tab A - Table of Contents: (One page maximum.) Table of Contents should follow the RFP format. Tab B - Bank Profile: (Two page maximum.) Please respond to the following sections: Bank Overview - General overview of bank, identification of local branches or offices, and customer service philosophy. Experience - Bank's direct experience in servicing public sector clients. Please include: the number of public agency clients, the dollar amount of public funds on deposit, the types of services offered, and bank's knowledge of and adherence to the California Government Code. Relationship Management - Identify bank officers responsible for the City's accounts, what each person's role and responsibilities will be, and the relevant credentials and experience of each person on the relationship management team. Tab C -References: (Two pages maximum.) Please provide five (5) references that are of similar size and cope of service utilization as the City. Select both long-standing and recent customers, preferable public agencies. Contact Name: Title: Name of Customer: Address: Telephone Number: Fax Number: # of Yrs. As Customer: Services Utilized: Tab D - Demand Deposit Accounts: (One page maximum.) The City currently uses one demand deposit account, the General Account, for all deposit, check writing, and other activity. An ancillary account has been established for credit card activity to facilitate the payment of the related bills for council members and City staff. 091 00 1' City of La Quinta Banking Services RFP Tab E - Co//atera/ization of Deposits: (Three pages maximum including contract.) Please detail the Bank's procedures for collateralizing public funds deposits. Tab F - Bank Compensation: (Two pages maximum.) The City currently utilizes an overnight Sweep and would like to continue doing so. A peg balance of $50,000 is maintained. The City is billed for any negative net difference between the Sweep earnings and the account service activity. 1. What is the bank's Earnings Credit Rate (ECR) based on, and how is it calculated each month? 2. List the bank's actual ECR for each of the past six months, from January through June 1999. 3. What account analysis settlement period will the bank offer the City? Please state monthly, quarterly, semi-annually, or annually. 4. For what period of time will the bank's pricing as indicated in this proposal and the Banking Services Bid Form be fixed? 5. Does the bank charge for FDIC or FICO premiums, and if so, how is the charge calculated? 6. Please detail which types of items and services can be applied against the City's account analysis in addition to standard bank services. Is there a mark-up? Tab G - Deposit Activity: (Two pages maximum.) The City currently uses an armored carrier service with daily (Monday through Friday) pick-ups at City Hall at 10:00 - 1 1 :00 A.M. by Brinks Armored Transport. The deposits are delivered to the bank's Operations Center for same -day credit. Total monthly deposits consist of approximately 510 checks (unencoded) and $5,300 in currency. Deposited items should be automatically recleared once. Checks that are ultimately returned need to be forwarded to the City within three working days. The City requires the ability to make occasional branch deposits for emergencies. 1. Please provide a quote for armored carrier service. Can the cost of armored carrier be paid through account analysis? 2. Is a mark-up applied to the cost of the service if it is paid for through account analysis? If so, how much? 09? 7 01 ,I City of La Quinta Banking Services RFP 3. Please describe the bank's procedures for handling deposit adjustments. 4. Please describe the bank's returned item handling and notification procedures in detail. 5. What is the cut-off time for deposits at the bank's local branch and at the bank's Operations Center to ensure same day credit? Tab H - Wire Transfers: (One page maximum.) The City currently transacts wire transfers by telephone or electronically, initiating approximately 5 wires and receiving 5 incoming wires a month. 1. Please describe the bank's wire transfer service capabilities and what specifically is recommended for the City's use and consideration. 2. What safeguards and security measures does the bank have in place to protect the City? Tab I - Account Reconcilement: (Two pages maximum.) The City currently issues approximately 500 Accounts Payable and Payroll checks from the General Account and does not currently utilize any type of Account reconcilement service. Checks are written and released weekly, with Accounts Payable and Payroll alternating every other week. The City would like to consider Full Account Reconcilement, Positive Pay, check truncation, on-line stop payments, and any other enhancements the bank recommends. 1. Please describe the bank's account reconcilement services and what is recommended for the City's consideration. 2. Does the bank offer Positive Pay for this size account? If so, please describe the service as it relates to the City's check volume and reconcilement needs. 3. Does the bank provide on-line check imaging so that the City could review its paid or exception items electronically? 4. Describe the bank's on-line stop payment service and how the City would access information about whether an item has been paid and how it would execute a stop payment. 8 093 City of La Quinta Banking Services RFP 5. Does the bank's check truncation service and how to receive copies of paid items. Tab J - State Activity: (One page maximum.) The City transacts State of California Local Agency Investment Fund (LAIF) transfers on a regular basis (approx. 5 total per month) and receives State warrants for deposit. 1. Is the bank an approved State of California depository? 2. What is the charge per transfer to LAIF? From LAIF? 3. What is the charge for the deposit of State Warrants in Sacramento? 4. Please describe the LAIF transfer process. Are the transfers done by telephone, terminal, fax, wire transfer, etc? 5. Does the bank have an office in Sacramento that maintains a direct DDA banking relationship with the State Treasurer's Office and the State Controller's Office? Tab K - Overnight Sweep: (Two pages maximum.) The City would like to continue using an automatic, overnight DDA Sweep with all collected funds in excess of a peg balance swept into an investment fund. 1. Please describe the bank's DDA Sweep service. 2. Is the bank's Sweep an End -of -Day or Intra-Day Sweep? 3. What Sweep investments or funds are available for public funds clients? 4. Does the fund(s) meet the California Government Code for allowable investments? 5. What are the costs associated with Sweep (monthly maintenance, set-up charges, # of basis points spread, transaction fees)? 6. Is a peg balance required? If so, how much? What are the procedures for changing the peg? E n 1 -) City of La Quinta Banking Services RFP 7. How many of the bank's public agency clients use Sweep? Please cite three such clients. 8. Provide indicative rates on your Sweep product's fund(s) for the past six months. Tab L - Payroll Tax Processing: (One page maximum.) Please describe the bank's payroll tax withholding services and its related costs. The City requires the ability to report and pay state and federal tax withholdings automatically either by telephone or preferably by PC. Tab M - Direct Deposit of Payroll: (Two pages maximum.) Direct Deposit of Payroll is currently in place, with approximately 60 employees participating. The payroll files are sent to the bank by data transmission. 1. Please describe the bank's ACH and Direct Deposit service as it relates to this specific application. 2. What are the different ACH file transmission options available to the City? What are the transmission deadlines for Direct Deposit ACH files? 3. Please detail the bank's back-up plans for data transmissions. The City requires immediate notification of any changes or problems and the ability to re -send a file. 4. Can payroll credits be sent to employees' savings accounts? 5. What special banking programs are available to employees who use Direct Deposit? Tab N - Credit Cards: (One page maximum.) The City currently has a credit card for the City Manager with a total credit limit of $5,000.00. 1. What fees are associated with credit cards? 2. How are any transactional and billing problems resolved, and what is the turnaround for problem resolution? 0 10 City of La Quinta Banking Services RFP 3. How can the billing process and the application of payments be facilitated to ensure that the card users do not encounter problems while traveling on City business? Tab 0 - Balance Reporting: (Four pages maximum including sample reports.) The City does currently accesses daily balance reporting information daily by PC and modem. The City will require, at a minimum, prior day information for the General Account, to include summary fields of information as well as detail fields for checks paid and for each debit and credit transaction. 1. Please describe the bank's on-line information reporting system. 2. How can reports be custom-tailored for the end -user? 3. Can the City obtain current day (intra day) information? If so, please describe the service. 4. What are the computer hardware and software specifications for the bank's on- line system? 5. Please provide a sample of prior day and intra day reports that would be the best example of the system's capabilities. Include the reports in this section. Tab P - Merchant Bankcard: (Two pages maximum.) The City though not currently, but in the future may consider offering credit and debit card payment options for business licenses, permits, and Parks & Rec. 1. Please describe the bank's Merchant Bankcard and Point -of -Sale processing capabilities. 2. Please quote a discount rate (a general range is acceptable) and any other applicable charges for the credit card processing described above. 3. How frequently are the discount rate and other fees charged to the City? Can the discount rate and any fees be applied against account analysis? Tab Q - Implementation Plan and Costs: (Two pages maximum.) The City requires a smooth and low-cost transition to a new bank or to enhanced services with the existing bank. City of La Quinta Banking Services RFP 1. Please describe the bank's plan to implement the proposed services and to ensure a smooth, error -free conversion. 2. Please detail all costs associated with the conversion of all of the new services. 3. What size conversion allowance will the bank provide the City? Please state a specific dollar amount. 4. Will the bank provide on -site training for City personnel for all of the services selected? 5. Describe in detail how the bank handles problems resolution, customer service, day-to-day contact, and ongoing maintenance for governmental clients. Please be specific about exactly whom the City will be calling and working with for the above described situations. Tab R - Daily Lock Box Reporting Requirements: (Two pages maximum.) The City maintains a separate Housing Account which issues approximately 20 checks per month and maintains an average cash balance of $25,000. The City rents 50 homes to Section 8 eligible participants who deposit their monthly rental payments to a lock box account on a monthly basis. Please describe the in house or vendor providing lock box services to the bank. Tab S - Service Enhancements: (Two pages maximum.) Based on the information provided in the RFP and the bank's knowledge of the public sector, please describe any services or technological enhancements, not previously mentioned, that should be considered for further improving the effectiveness of the City's treasury management operations. 097 12 n� City of La Quinta Banking Services RFP Exhibits for Banking Services Proposal Tab T - Banking Services Bid Form Tab U - Standard Bank Fee Schedule for Government/Corporate Clients Tab V - Sample Account Analysis Statement and User's Guide Tab W - Relevant Cash Management Agreements Tab X - Bank Credit Ratings Most current Annual Report Most recently available Call Report Most recently available Annual Call Report no Ell PI, FOI, 13 (1 T4'!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: ITEM TITLE: Approval of a Final Map and Subdivision STUDY SESSION: Improvement Agreement for Tract 28912, Rancho La La Quinta, TD Desert Development PUBLIC HEARING: Approve the Final Map and Subdivision Improvement Agreement for Tract 28912, Rancho La Quinta, TD Desert Development. None. None Tract 28912 is located within the Rancho La Quinta Development, adjacent to Avenue 50 (Attachment 1). This final map will complete development of the first Rancho La Quinta Golf Course, creating 81 new residential lots (Attachment 2). This new tract, being developed by Rancho La Quinta, T.D. Desert Development, was conditionally approved at the February 2, 1999 City Council Meeting. The developer failed to finalize and submit all the required documents within the 30-day conditional approval process. The developer has submitted the final map in substantial compliance with the Tentative Map, Subdivision Improvement Agreement and Improvement Security (Attachment 3) and has otherwise satisfied conditions prior to approval of the Final Map. 099 TAPW DEPT\COUNCIL\1999\990921 a.wpd The alternatives available to the City Council include: 1. Approve the Final Map and Subdivision Improvement Agreement for Tract 28912, Rancho La Quinta, T.D. Desert Development; or 2. Provide staff with alternative direction. Respectfully submitted, Chris A. Vo t Public Works Director/City Engineer Approved for submission by• Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement and Security 100 TAPWDEPT\COUNCIL\1999\990921 a.wpd ATTACHMENT 1 133HIS NOSd3JJ3f da SWIbd 3Nno D w Q m 13381S SWVOV 133HIS NOIJNIHSVM .J 0 I FQ- Z �Z+ Q 0 Z w w ? H Q w0 a c zZ 101 004 L ATTACHh E b W° be b! ° a-N. 'g �1 F b a Z=ta z r . as Z. I d5 Y#d 8 d z utl ibYli�B dYb w = kS�O !- a- : F 3 8 :B F :r>tSBBb IaLbL C bl w m " Y y g aglr z ar:� last l ss iC\2 dg0 g a d � ce Y y O-WIN cd ��sL;7�w�7 s Ca F 'l` q0w C8�b aws ai ii ad z w ; wa wC ■� \=1472, .[ O Z m ate.=7!ii ie as7 L � w ch saa� S ' 9g e s ;� ast Z - da44 ywaa ash ! $ a ra i s a it Yi = 16 in 2-fil H oli -.. P I "-I . t; Nis s rb . 008� 'g a y s b i'y z Ol z IYa 5cl �'__ eYs °8 v Cy�� Oi g c < Ld' C U t$w -�! 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Desert Development Limited Partnership, a Delaware Limited Partnership, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract 28912 (the 'Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security per the security schedule identified on Exhibit A attached hereto and made a part hereof. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured, including engineering design if the improvement plans were not complete at the time this agreement was made. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 107 nT. D. Desert Development Limited Partnership —Tract 28912 Page 1 of 6 a 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing. the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvemerl,08 secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T. D. Desert Development Limited Partnership — Tract 28912 Page 2 of 60 11 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdividers Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the.event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. _ 109 T. D. Desert Development Limited Partnership — Tract 28912 Page 3 of 6. �1 �% 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As=Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement WarrantX. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 110 T. D. Desert Development Limited Partnership — Tract 28912 Page 4 of 6 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. ill 014 T. D. Desert Development Limited Partnership — Tract 28912 Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title Reviewed and Approved: City Engineer Approved as to Form: City Attorney City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 (760) 777-7075 Date T. D. Desert Development P. O. Box 1716 La Quinta, CA 92253 (760) 777-7747 Date Date Date Date 112 01.5 T. D. Desert Development Limited Partnership — Tract 28912 Page 6 of F Exhibit A SECURITY - TRACT 28912 Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading $293,579 $293,579 On -Site Street Improvements $481,278 $481,278 Domestic Water $280,046 $280,046 Sanitary Sewer $213,895 $213,895 Underground Electrical $202,500 $202,500 Monumentation $15,000 $0 Off -Site Street Improvements (Participatory) $390,451 $0 Totals: $1,876,749 $1,471,298 113 016 STATE OF CALIFORNIA 1 COUNTY OF k1VU-512>t— 1 ss.1 On - ! `% , before me 4461 ,9 W-TI,5eMdA I4F A Y 1 > 0&, Name, rt e, e.g.,"Jane Doe, NotaryPublic personally appeared / C,9AL U € ame s of Signer(s) personally known to me -- OR -- ❑ proved to me on the basis of satisfactory evidence to be the personf�tlr whose name() is/a* subscribed to the within instrument and acknowledged to me that he/ke/tF py executed the same in his/h4/t*r authorized capacity(*6), and that by his/hy/tgir signature(O(on the instrument the person(lo, or the entity upon behalf of which the person(O acted, executed the instrument. MARCIA C FISCHBACH Witness my hand and official seal. Commission # 1192021 -� Notcxy Public - Califomia Riverside County My Comm. Bpkes Aug 2, 2002 OPTIONAL Though the data below are not required bylaw, the information may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER: DESCRIPTION OF ATTACHED DOCUMENT ❑ Individual ❑ Corporate Officer: Title(s) Tale or Type of Document ❑ Partner(s): ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee(s) ❑ Guardian/Conservator ❑ Other: SIGNER IS REPRESENTING Name of Person(s) or Entity(ies) Number of Pages a e ot Uocurnent SIGNERS (Other than named above) T4ht 4 4 Ogmto COUNCIL/RDA MEETING DATE: September 21, 1999 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 29136, KSL Land Corporation AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: �5 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29136, KSL Land Corporation. None. None. Tract 29136 is located east of Madison Ave., north of Airport Blvd., and west of Monroe St. (Attachment 1) and consists of 13 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of September 13, 1999, City staff had not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement has been executed by the developer (Attachment 3); however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (October 21, 1999), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 115 TAPWDEPT\COUNOW 999\990921 b.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the final map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29136, KSL Land Corporation; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29136, KSL Land Corporation; or 3. Provide staff with alternative direction. Respectfully submitted, 11'94190�1-- dl�ris A. Voift Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 116 002 T:\PWDEPT\COUNCIL\1999\990921 b.wpd RESOLUTION NO. 99- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 29136, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 29136 is conditionally approved provided the subdivider submits all required items on or before October 21, 1999. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with th117 tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. 003 A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on October 21, 1999. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21" day of September, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEI A, Mayor City of La Quinta, California ATTEST: REGENIA HENSLEY, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell City Attorney 004 E W W E z 0 ul TRACT NO. 29136AT,,� AVENUE 54 TRACT NO.. &kJL l%t %J l% I D V V i• IP- V kLl%.0 AVENUE 54 VICINITY MAP NOT TO SCALE CHME 1 w w P4 M w 0 x z 0 ffj-AjHME1JT Ac 4. 1 01 ZIV It 110 gel o�i i► 8 6GOr g� 38 g §b °� 3 O • CQ O• Z v� •� Jill� E-4 ell N11 o , 3 4 �i14�� _< _d� a _bt a 3a _bib i 3& a 3 DIN 7 -gig lag lit JIt _Q y� ��3� �> gR` big l is is 12 IV I" I If ej�fil IX R, do 21 9 b 3 K 1.1 11 1 11 Rn'robrf oil if if 1. 1 1 I 1 A 133a1s 30HNOM — — — — — — — , a»� ti�z �— -- --, I a I I H 3AISOI NV ivs.Lsny Ila fil I 1' I I I Ie '>' I o I � 15 o' '4 = ce 1= CQ Ing r 30 o M! 1 OR 7!Jill d,(Ob I ~ M N^ n u► N� I I Z I I� ck: I I I Z xis I I Fix I I g Y M jig + g I a 1SMY03A � $99 a � 1t i I N I � I • —1---- — I ciss a .5xa.o b — v loi 45CIHA ,ZEI192 11.Y2.S2.2 M L— — — — — — — — — — — LI— — — — — — — — — — — — J J 33a1S NOSIG'i" 22 m N 11E CNY OF M aM&% CO m OF 18YEILIOE, 31711E CF OLMM SW 4 W 13 SIEEIS TRACT NO. 29136 BDq A W MMSdt OP PYMC U A. 9 AND C OP UJL 91-134, 116COIM7Or AUGUR 4Z, lost AS MM7MMff NM SD0133c PAMS Z NO 3 OP PMCIl YAP NM Brl PJL0. 33/S3p PAIICRS 1. L A NO 8 Of FMCR. YM NM 1448M, PALL 83/74, PMVM 1 11NDUON 7, AND E 11tN000t1 N OF PAIICR YAP NM 14781, PALL os/Mi•-etk NO WE SOUOEW GUM1ER Or 71E S017DEAR GUM = Or SEC M 14 MOW 8 SOMK MW 7 E/Bf, SM1 MMMll M 1i WAL YDS CONSULINO YAr4cK Im GM W. DOOM LSAW3 VW 1/4 COO WIM 15 FD. r LP, R.C.E. INK PfR IL 214144 YA 303V37-SO SEE SHEET 9 CURVE TABLE 'M ELTA WMN NC LG1 TN1 1 10 ELTA IMM NC LGI TNI NI ILIA wm W LGT TM 1 vow 249' 3w " 7 rXW MWMX aK' a 192 W USIIf3 AV 2 41MY• 3SI ar LvT A 844E' 'n• 6Y KN 4211• 14 r'VW NS6' 437 227' 3 41M r aR7 ar MW f PY97. now WAr ux Is m 4aw arty LUG' 4 M?W 31W Inl7 GM Y 92M ON GM " I, 6WW 4E3' 44 W L7.47 S 1146W 6EE' Elf' ?AV D vow OLT UGLY ur 17 65t'6P 1E66r 417 W 6 HIM 6M6r or me ¢ MW IE66P 66%• 43' E WW41• AN X76' rAW 19 67n4 94M low 31/ 0 ea 160 240 320 4•213' 6r6P 637r KV ab V47W IIYE' or 7x Pil®EN1S m- MOM A 10G0 FDOF 056180 FOR Piat MAY PIRIPM DOIIGIm 10 WOK 6e6G100 OISIECF. M- BMW iN CMtD. FOR DMOM WER M SNRA110R PIRIPM M- 60WM A IOM FOOT DSO M FOR SAM 016e7 P1RIP'OSFS DIMIED 70 an OF IA OUrtA W SW 3 FOR SURYEMS N AID M OF M/tND3 h .12 N w cn OF LA mom axon of MMNSOE. 400E OF awma SHW 8 OF 13 Of= TRACT NO. 29136 E1:ND A SSOROW OF RANCELS A. 8 NO C OF LLA 81-M IOr,m MR AXRW 22. IM1 Mi NWL DR NM 20013,1c PMICELS 2 AND 3 OF P1T0CQ YAP N0. Mad, PJLL 33/d3o RARCaS 1. 2. A NO 8 OF RMOEL YAP N0. 1428k FALL 83/1* PMCIMS 1 1H OM 7, AND E 118011011 N OF PMICEL YAP NO. 14791. PAL 90/W-ft MO IM WWWA U Q M R OF 7NE SOUDffW OIW W OF SMMN 15. IOMMBP 6 SOUIII. MNOE 7 EM:L SMI M78W0810 YE70WL M CONSULIM YMON. 1NAi OW W. 00KW L.S:4M3 N r)"M4 E G"M i$_-- M74' �F 21 GOD AL 1 UNAL LOT D &M W. k — N r9'29'2Ii "m 51w _ — l• •� Tb 'i--� — � GREG NORMAN WAYmova — � I �15' PR11NiE 1 2'�" I N 89'27214 16 %W (Nn AG W am Comm 25 NM AG A SCALE 1"-90• W M- FOOT MOW FOR SEE SHEET 10 RMW umm NDnNW= OEM=10 New irrOAm 061PIf.T. m- EWW FOR CVNIl FOR OOIEM CURVE TABLE WAM AND SWAM FWrM O ■LTA YANK AAL La TM ®- rAAfAB A 10.00 RIOT FASEIW FOR 1 r' W 1r1A' 141W nff CITY OF IA CAWA SEE 9W 3 RM SWAYM NOIE4 NO 8 OF fIIANB 0 so 1" 2/0 320 NsuigN�gsia-m �/ia/� 1 01 OW • or 13 SHMS M UE CRY OF LA QMK COMM OF WMISM SUOE OF CM MM TRACT NO. 29136 IO A SIMOMSION OF PWAM A. 8 AND C OF LlA 91-134. Rt110110FD AUDW 22. 1M I AS "MUM YD. 200M RVVW 2 NO 3 OF PMOEL YAP YD. SiM PALL 33/0 PVVW 1. Z. A AND ! OF MOM YAP 110. 142M PA & M/2k PMVW 1 MOM 7. MD E 7M10M M OF PMCEL IMP 10. 14791. PALL t0^3f tC AND 11E 90111 OM GAIM 11 OF 11E SOUOEASi OWRM OF SECM 14 TOMOV B SOMRL RMOE 7 Off. SAII lS1MARORO M1M11OL YOB Collst um Ygl0L Im GAN W. OOM M LSA403 CBIEa 1/4 00 W REr1 15 m r LP. UL IM. INK QW, MR PAL 14711. PALL 0/0-4 N IrJn44 &Wr CVXJ21 N t9'2414'E G%X7r1 IOnx QDMASI MILM 21 AM A: GREG SM STET i i MATES A 100D ram EMW FMneat UWff PIMMIS OMMM 10 cnr OF LA a1.1G1 SE MW 3 FOR IUKW CS Nw my m W' MARiRS 86'a)- CURVE TABLE NO NITA om AY Ut TM 9Z6' tILS1' tfIJ1' Nt1Y L tirr t4!' A81' no 7 fi'r,tr 243t' Mr SCALE 1'-00' 15 M M CW OF IA WM CMW OF MMMF. 600E OF CM/0R M 9W 7 OF 13 MEM TRACT NO. 29136 IM A 911e0R11N0R OF PMMS A E NO O OF LlJL 11-134. � MOW 22. 1111 M IGMU ff N0. 7901U FMVW RVI= 1 7 � E P ARM IMP �79i: ILL 900 NO IM 90AMW aWAM 8 OF AW40L MAP ND. 14298. PILL i n M� OF 7W 10 WAR auM M OF lEe1M 15. 10� 1 SMM RlM K 7 E16. WM NO MI0110 WEROM1. M OO10UMNO MWK 1111 GM W. COMM L5. M N 0912144 2MM MLLn �--� N 8772'114 0DL0' 007L47 —___—_—__—_ W7JI' 0603M01 _—____—_ '4"� FO. 1-1/f V. LS. 1M7. OM O.S. PER PA 14711. PILL 10/61-10 S RrHRi/ 21 SCALE C-80' am AL m 1-1/r LP. LS, 4m BL 02. 32 M PJL 14701. PJLL MA3-0 YID K Q3N4'E Will' s ' LOT AG um S ERWOOD DRIVE15 1— 4w A IMX AIFgK MY col 22 law & SEE SHM 12 CURVE TABLE Q- WNWIS A 10.00 FOOT EMOM FOR 0 ■LTA MMR ARC LET TM ��Y� COMM m 1 a7PM• MEi OSMO' Re m EMT EASOFOR MWA FOR DMIE C E SI'MV M W Y1W MW wmw Mo SMRMW PIN'm S 317P'4P• B43V OW VAT 4 54VV 414V SEEREON• ®- ERMWES A 10.00 ROT MOM FOR S 54VMP MMW mcT 84N Pie umm PIorm OEBGOED TO A 2-NN' ON MSS' EU7C CR OF LA OLWM 8 OW 3 FOR 3WK' n NOES NO M OF ONrpS 0 so 100 240 3M l�617MANM1�01711.id/ Ih 21 N 1NE cm OF u OLnm WAN OF N WL SIJIIE OF G1"m SLEET I OF 13 *I= TRACT NO. 29136 EE1No A SUEoOASION W PMIICM A. I AND C W L1JL 91-134. NEC01I Er ALIOUSI 22, INI AS 9F91ML%IW NM 2I0133p PARCELS 2 AND 3 W PANCEL YAP N0. II36. PILL ss/a3c PNKM 1. 2. A AND I OF ROM YAP NO, 142M PAUL 83/24C PARCELS 1 7MICUON 7, AND E 119101J011 N OF PARCO YAP NO. 14791, PALL 903-M NO THE SOUNOM OWJ= OF 7NE 9MMIE Sf OOOM OF SEC71011 15, lOYILlFi ! mm RANGE 7 aw. SAN sewim q YOUK M CONSLUM YANCN, low GM W. OOgCII LSAM 1/4 OWM SMO N 13 m. f LP. ACE 1/!07 Rl9K t/AFs PAR PYt ""%!3-tS �+- N p'Y7A4 2G'i6b' G%7612'1 _ ___ ____ _ _ ____Ifi w 4AAig,-__—____—__— I I I SHERWOOD DRIVE 32 N P4'E'161LB' Z ORR — — — 16Y' — — PRNATE SNifT — Mr"J F! z mc LO�T�G 15 "am I � " W C J 4 W O GOLF CKM m _ 22 " Kw & M- FOX MOM FOR US ulr Bl I PF" v KorOSm o W A1FF"lL MNMM T EW= m- mm Ale SAWA= Kwas s J D J ®- MWAES A IGAG FM MOM FOR mm UMITY PUM'ObfS Gomm To I = CATY OF LA QJM IM SW 3 FOR SUIEM mm me m OF eFNIFos SEE SHEET 13 MCURVE TABLE IU NITA MM6 Alt LGT TA l 'r'H' YL*' NMI law YAF21' "MM' WI' YL' S 35771• UAAr' amALY' L M77'47 73!' AY' ft2' T +.rErm lstr air >9zr SCALE 1'-W' 121 N 19 aff OF IA GAYS► OMM OF RAADIS L WU OF CAI MM SHEET 9 OF 13 SHM TRACT NO. 29136 MW A SIAOM9pN OF PMCFLS A. 9 AND C OF U.A. 91-134. IEDOIMIED Au0 W 22. 1091 M NSIIMMW NM 2104.i]C PAIAM 2 AND 3 OF RVKM YAP N& I= PAIL 33M PWMS 1. 2. A NO S OF PMOFl IMP N0. 141M9. PAIL 6"t PMI4= 1 IWAM 7. AND E 1U10110N N OF PAFM YAP ND. 14791. PAIL 90/0-ft MD IM SOUNEW WAVM I! OF IM SOIRIEAST GIARM OF 9ECII0N IL 10N@9P 9 SWK RANGE 7 EAST. SM 9E WMW NUAD 11. YDS OOIISLINO MWM Im GM X DOM L14M SEE SHEET 4 I 5 4 t Yf A: M Ae I I � N� 3r�c PADY zap � I I 29 I I � EEE Ae �1H sl I SOW COURSE 25 MUM I V1 j I LO�T�E N l 3r 91 H W I I I z o _ I 7: AL SCALE 1•=80' 1 to GSTON HEATH Li i 7m ;1 I Z O" �I1 YSAE• oil 1 0 GOLF C01R 11 "xu N10RE 24 N� I 35 s 4 , N BMW E fGW WK 1A■ = x:Yru E3o00$y11�ty�� W i N 1f13OE E 3000' Jug 0N31 t Ion, F 1 Ifi'N•11• I ' A-0i'20'{f R-0160.00' lQT2. ]P ' ' �a WHO. L-010.10' 7.1 N t977184 24736' a2433Y PER PAl 15/ST 81 P„IL 35M AIRPORT mBOULEVARD _ — N t973fi'E 2i31.N' ai3L137 T I EM3611S I A Ca SECm 1S MWES A 1000 POW EAKMDff RNI F0. f V. ICE 130M REAL PUBLIC URM RNtOgS Oman TO PER TFMCT N0. 21M ILL 303/37-M OVER& NEW" OISIItf.T• ®- EAfFIIEW FOR CMEA FOR MEM .11ER MG SV MW RMPOSM CURVE TABLE ®- M WES A 1000 ROW FASEWff FOR ROM MAY RA WS OELIMM TO aft W IA OIMRA ('y sM S W 3 tort A/•• NMM AM ON OF 9FAIIgS 0 N0 160 YN 320 gs.ns�r.wgs�sa yw. NO EI.TA xAH6 AX liT TAM NO META MU ANC L0i OW IE RTA tAMS Atr L0I TMI 1 Qtf'D• 3tL7► 3rfi• atL7 i q7►U' {tlP 36N• MLTC 7 O'Y1{C OFAM G!]f' IILfM Y f3'O'B' t8! IOtY Ol.' S WowEW 1i18 WAf' t YN71' owtW' I?3N 3 fCN71• t9' YE.fP tiN' i fS7773' !1! IN6T t{SiC f 417f'If 9" 17ti3' f4E' I 015 N M COY OF LA Q MC► COINIY OF NM WL SHOE OF C/iMi0ENO1 SEEEf 10 OF 13 SIEEIS TRACT NO. 29136 SFSq A S BOM M OF PMICBS A. ! AIM C OF L.LA. 51-134. MMM MAW 2L 1SSi AS S6TMSEIQ NMFMMS 2i0133: Fmcm 1 1INNMM 7 A10 E 1INOLION NCL PPMN EL YAP �CAi: P LL 900� Mo IM MOM MSC OF IM 601111WW OUM M OF SO== 15. 10NOW ! SMIK MIIOE 7 EAST. SMI S61sWNBq IENOW1. NOB COILSLN7N0 MMIOEL Im QW N. 001M L3.4803 16 SEE SHEET S GOLF COURSE �[ 25 NEM N: SC E 1'-80' ?,s L -tvA LOT E fa, 106 MW M GOV Col 24 XWO A 20 sm a G 17 MOM � LOB MW B/I' (2+3M' PER PRO. q �8 AIRPORT ?� BOULEVARD a „Y8326'V� a31sm _ N Bri31K BMW 263U37 LP. LS M" UK OS, FtR PY 1{TR1, PAL RA/OS-OS FI NLL P/ PY IQ0I. PILLJM ff/{S-!6 m- RCICM Riff A I= 058M RNL �E unm RMOIES DMIM D 70 CURVE TABLE M- ML MAN0101051MC. m- USMff FOR C.V.O.. FOR OMOM 10 BLTA M010 MC Lff Im SIM AND Simm PUPM 1 Low am OW 6L7 • B 2430r MW Mm NEm �- Rf%dM A 1aM0 FOOT MOM FOR 3 2ww 6IM OUP em Ft OnP FINEFINEaY RRa6E3 7NY10i0 TO O0 r44Z MW Wr MO' WY of IA1 OUM 6 3R'MMW WN OP 3&W SEE BELT 3 FM SKAM lS NOBS AO SIs{4 of Kma 0 0 160 BM 320 60 M TPL72 - NJ h 0 NO MLTA RIME ARC LAT TM M VITA RAMO AFL L6T TAN I 10 MLTA RIME ARC L6T TM 10 MLTA WMR AK LAT TAN 1 **W 3Lr >SI► Lill' 7 WNW MW 3W M r 0 TVW MW WN 43A a VWW ZW ar 0Wr 2 A3'3691' 2456' 1S7T 2LfL' A W 4P MW MOF MR 14 X7Pw ow w" Wr za MIT @a1W sw 94M 3 WK77 " 373r 2nV ! V44V MAW M14' 4U IS LY4r MW M* W? 0 4336W our 7UP 46W 4 0•AL' MW MW nM' a ME, MW ON Wr a 2'aW 9MM 4LR' Wr 22 WlW4V Mla' MW aW 3 grow 24W 372r nn' 0 TVW Ilan' Mr WAS' 17 TOV 33M 6.W 3Ar n MAW RIAP MW UW 6 VMS? 3Lr 2Lr Wr 2 my M66r Kw cw a r" 3Lr W LW 24 MW MW Mr 37M N 1FE dW W LA OIMM OOUP W OF A W ME Wn OF CKPPN M !FEET 11 OF 13 SM TRACT NO. 29136 OE1MD A lF1o1MaWM OF FA1= A. • MW C OF LJJL /1-134. Ax01MED MOM 22. 19/1 AS IGMN M HM 2F70433; F911AM 2 AND 3 OF FMIFCEL NAP FM: =30. PAL 33/ft P ON= 1. 2. A AM E OF PMICEL NAP MD. 14281. PAL 63/24; FIANM i TF W M 7. MO E MOM M M OF PMCEL NAP M0. 14791. PAL 90/0-ft MD 7W 90U1len OUWM OF RE 90u11EARf OUMMM OF W MOM 15. TOMOV 6 SM ML RWK 7 Mr. WX /ETIMMMND IENOW MOB OmduUm MANK 1NF9 GM W. DOM M L-%An3 SEE %W 6 �C SCALE r_80' MY Comm 25 s Ac -1fl/ LOT E 4 M AC ij ow cot 24 fl1RR Ae ; N� /� �O`". 9 -LOT F AM AG w 84'1SW r (NA) 1474• L rs3r 23 sm W. 1. "�,4- 113 „oe LOT __B AIRPORT M FT BOULEVARD our comes 22 Sw K FO. t LP, L.S. MI. aL OS'. �g PER Tit 21M ILL 203/37-M m- ROR'AES A 1DAO FOOT FAS M FOR HARK um" PUE m ADIo= TO avow RIGM w Dow. CURVE TABLE Co- FA661 W FOR CVALLL FOR MOM MITER me SAawm Firm �- AOR' M A 10.M FOOT MW FOR PUMIL uem FTRw06FS Omcom TO O11Y OF 1A GUM SM DEFT 3 FM DINEM Mag AMI aLsls m RFnRIeR 30 u4Y t120F1: F139 SM OF UUVM "TRACT �p",�.IMMM29136 ,�MOM 8 «� �°' CAYiO WAW SEE VET 7 OOIJRSE pia SC E 18 "a AL 12 mmL r�� u pMMOE AIQf--tTE'R'7S'V — — _ = _ _ _ a __ ROWN DEER PARK LOp7�F 13 uK AL MF COMM 23 WM A I uaWA m oet& 220 ' � � >tt•zr04"A O' m )•71T¢ 3p R4161'lrffi a LOST 8 AIRPORT BOULEVARD }, p µ 39.�yrt S373C 0370) CURVE TABLE MCLo TM q pT6n Ix LGT 10 10 A t30]3' Stor Y'31R' tMw MV g5v 7NA7 • >B'a33� f4MM' am law Spay VW VAV 3 tiL3M 36ar n >!�� 30M >MA i We311 80 t6a Z�-- 0 on off �- S A MOD FM QII3lY�E8 1n 3i8� z OAK' Mor A Inmp n Kwm m off OFLLA MJW" IgIFS MO 00 M MJi�S 13 N W COY OF u 0UKK CUM OF MEEK S00E OF CRI ONM SHN 13 OF 13 3NW3 TRACT NO. 29136 !NO A SUCH NON OF FWIC113 A 0 NO C OF LL ► 91—M IWOONOW A XW M. 1001 AS OWNUMDW NM 750133C FWMi1S 4 ND 3 OF FWM IMP NM 414 PA& 33/0 PWlZS 1. 4. A ND ! OF FAX& YAP NO. 142M PXJL SS/24c PWICEIS 1 11NOM 7. ND E 11N000N N OF PAU L YAP NM 14791. PALL 0/0-0 M 1!E SCOOEAw WMM OF 11E S000EW OUYIIER OF IMP mN 15. 100NINM A SOIIIN. OANM 7 OUR. SO 1ElNN010 YOMMIL NOG CON SULM YAFAK HM &W M DOOM LSAW SEE SHEET 8 AL GM 4A �+ 4 $ LOT C I WWI " 101W 1 I 33 js.AL W I M AL $ M a"XF414 .► w LLir 32 Eff mirytMD WV% T 1 221, wNa3341 4 — \ TUR BE 1 _ URNBER 7•ig WA I WAY t 67'33'411E LL1r � O 1 4 II162' I W AWL. p I A17i 41 LIN AL a317A'IL' t atn IL W i — DETAIL WF m KKE to m� L2T�H I •oy OW COIAW 7-Q W 22 3 - �. AW AL p 10, PONE , r Z \ -->� LOT F W 37.W I SCALE 1*-80' OOiF COURSE ��' 4i N w 3M AL N 67 33 ►a 34 s ► fCX'24Y lXLW 5 i NW463dE 36a NOITI6E IQ I 34. 11.W N W46 E 1333Y N Br Us AIRPORT BOULEVARD LOT M IA " �.�.,�F � N W4613n 2W3r W710 SOUNFAa COM SECTION 13 RL PK IYL & RAM RIS r lS NON TES, N04 PAL 14794 PAA NO/" CURVE TABLE 10 ELTA NANBt NC L6T TN 10 NLTA NANIR ME L6T TN 10 ■LTA WM AK L6T TO 10 NITA AArO ME 16T TM 1 294929 VAN N66T 4L16 D i'2M 0i SST Ka 2MW 3W 44.W Mr 31 3W- MW 12! W' 2 JW- MW 72Y 2Y' 2 39--W ON 2M W WV 2 2WW OW W NAT 32 S476q MW OW2W 306.46'2r KV 4W 39Ar 0 313315 3W XW OA6 2 2l4r& MW 7S2' 4Nw 33 %I= Stir aw air 4 41'QY• mw aw a r 14 2ww %W ow OAT 24 2N'47 7 R1 7W 4W 34 raw Kv LW ur 3 4r%W 35Y' ON 131Y 15 BOB WN NN4r 35V 5 744tr MW NW Wr Z O333'0 " 4W 37Ar 6 3019 13LV 7Ar 36t' Y -03r WN N60 ZW a 1P24r 1YNM my aw36Hr4r4r KV 4W a31r 7 VOW I" N6Ar 44.W 17 9MW 3W Sip' MW a T*V MW DAB Wr a T44V MW Dub S1S' N r938 Olw 9Ar 96W 0 2r4S'O' 12W 7W XV 2 3821 3411' 761r UN 33 W47P WW 17J6 SE 11Y'w4r S44' asr 74Ar LL SP>t'SP tsPAr 1lty a36 a 24•M24' YNM' 036 2156 » 224YY' 3SS1' 1431' 72Y Y L'7:M9 :: = 31J9 2 "=" IflN' 7Yr 3N3Q' >t 4'7r23' 3YV RAT' 363P Y 3NNN@ 3NNr 3NUT 569M �- N WM A IOAO FOOT EME W FOR mm U211Y RN MES om mo m NPONL PROW osmeE. m- MW FOR CVAM Fat OYESIE "m me SMETmm ANPOSEI Co- MWES A 100 FOOT EAS W FOR FIBUC UMff FIR:b6Li DO AIED 10 an OE LA GUrtA S0E OW 3 FOR SIANUM 6601F5 AM 0 OF NFAON66! 0119 CrrY OF LA QUIWA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Tract 29136 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 119 , by and between KSL Land Holdings, Inc. , a Delaware Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29136 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 3.+� r�t33 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29136.wpd Page 1 gf R . 0�.� 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to cant' out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer 134 the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29136.wpd Page L � ^ 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance y shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29136.wpd Page 3-0 fT22 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon; who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 1316 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29136.wpd Page/�q�)� u <. and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 137 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29136.wpd Page 5 IN W MESS WHERf'Or, the patties hereto hivr-. emcuted this Agne-ment ras, of tho day zvid V�'!;u fast witted OITY: City of La Quinta Thomas P. Grnovese, City Managet AITE S I: City Clerk SUBDIVIDER: 13Y. Heviewed and Approved City EngInNtr Approve.dastol-orm, City Attorney M INDOvvq1y 1:MP\29130 WPI I 78 495 001) 1 AllipiCO La Oulntn. CA 4)2�63 7601? 77. 10 1 'y Uatc Kl\;I. Land Coporatl(MI, R Delaware Corporotion fib D21) Pf,A 1110 I a quint.), CA 922,53 (7(M) 564-71166, V, /y/1` Dale Dale Date 0 41 r (- )05 Exhibit A SECURITY - TRACT 29136 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Streets & Storm Drainage - Onsite 1,874,958 1,874,958 Domestic Water 1,052,805 1,052,805 Sanitary Sewer 743,012 743,012 Electrical 519,750 519,750 Monumentation 25,344 0 Construction Subtotal: $4,215,869 $4,190,525 Engineering & Plans (20% of Construction) 843,174 No -Plans Contingency (25% of Project) 1,264,761 Total: $6,323,804 139 ®t)6 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of 7t 0 } ss. On t - I - c1 before me, �.J ����T C 1,4- /I iu91 iCt, Date Name and Title of Officer (e.g., "Jane Qb6, Notary Public") personally appeared a Y Y t-/ ,L l&h/ t, Tr Name(s) of Signer(s) Iersonally known to me proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. N., Place Notary Seal Above USignature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached D ument Title or Type of Document: ��t4 Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Number of Pages: RIGHT THUMBPRINT OF SIGNER .. of thumb here © 1997 National Notary Association - 9350 De Soto Ave., P.O. Box 2402 - Chatsworth, CA 91313-2402 Prod. No. 5907 Reorder: Call Toll -Free 1-800-876-6827 140 027 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: ITEM TITLE: Acceptance of Project 99-01 , Avenue STUDY SESSION: 50 Median Landscape Improvements PUBLIC HEARING: Accept Project No.99-01, Avenue 50 Median Landscape Improvements as 100% complete; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release retention in the amount of $18,574, 35 days after recordation of the Notice of Completion. Adequate funds are available (Account No. 401-686-609-553) in the project budget to pay the contractor retention and one year project maintenance in order to close out the construction phase of this project. Long term landscape maintenance is estimated to cost approximately $7,000 annually. The City has received $7,000 from KSL and a written commitment from the La Quinta Country Club in the amount of $7,000 to pay for the first two years of landscape maintenance (from October 2000 thru October 2002). None. On February 2, 1999, the City Council approved the addition of Avenue 50 median island landscaping from Eisenhower Drive to Washington Street into the Fiscal Year 1998/99 Capital Improvement Program (CIP), and approved budgetary funding in the amount of $222,902 from the City's Infrastructure Fund. The Engineer's Estimate for the project was $218,931. 141 TAMDEMCOUNCIL\1999\990921 d.wpd On March 2, 1999, the City Council approved project Plans, Specifications, and Estimates (PS&E) and authorized staff to advertise the project and receive bids. During the May 18, 1999 City Council meeting, the City Council authorized an additional appropriation in the amount of $39,603 from the City Infrastructure Fund, and awarded Contract No.99-01, Avenue 50 Median Island Landscape Improvements to Park West Landscape, Inc. in the amount of $210,034.50. The project's construction effort is now deemed to be 100% complete and is in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. A final accounting of this Contract is as follows: Original Bid Change Order #1 (Time extension) Quantity Variation/C.O. #2 TOTAL: Amount Paid to Date $210,034.50 $0.00 $ (12, 241 .60) $197,792.90 ($59,244.17) Liquidated Damages $0.00 TOTAL REMAINING FISCAL COMMITMENT: $138,548.73 Retention to be Released $18,574.28 Outstanding Progress Payments $107,924.45 1 Year Maintenance Period (Oct. 1999 - Oct. 2000) $12,050.00 TOTAL REMAINING FISCAL COMMITMENT: $138,548.73 UU�'. TAM DEPT\COUNCIL\1999\990921 d.wpd .. y The alternatives available to the City Council include: 1. Accept Project No.99-01, Avenue 50 Median Landscape Improvements as 100% complete; Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; Authorize staff to release retention in the amount of $18,574, 35 days after recordation of the Notice of Completion; or 2. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager - 143 TAMDEMCO U NCI L\ 1999\990921 d. wpd L. 0031 T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Authorize the City Manager to Sign a Contract With Impact Sciences to Prepare an Environmental Impact PUBLIC HEARING: Report for a General Plan Amendment and Zone Change for a Development on 43 acres, "The Pointe" at Point Happy, Located on the West Side of Washington Street Between Highway 1 1 1 and Singing Palms Drive. Applicant: KSL Land Corporation RECOMMENDATIONS: Authorize the City Manager to sign the Contract Services Agreement for preparation of an Environmental Impact Report (E.I.R.) with Impact Sciences in an amount not to exceed $60,000. FISCAL IMPLICATIONS: None. The project developer will deposit the contract amount for the cost of the E.I.R. with the City who will then pay the consultant based upon the contract. The contract will be executed upon the developer's deposit of said amount. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The City sent out a Request for Proposal to three firms which are listed on the City's Environmental Services eligibility list, to prepare a comprehensive Environmental Impact Report for The Point Happy Ranch Specific Plan, "The Point" (Attachment 1). After a review of the three proposals received, City staff is recommending Impact Sciences to prepare the EIR. Attached is the Contract Services Agreement in an amount not to exceed $60,000 for City Council approval (Attachment 2). FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Authorize the City Manager to sign the Contract Services Agreement for preparation of an Environmental Impact Report (E.I.R.) with Impact Sciences in an amount not to exceed $60,000; or 144 C:\Mv Documents\WPD0CS\cccd-001.wnd 2. Do not approve the request to enter into a Contract Services Agreement with Impact Sciences; or 3. Provide staff with alternative direction. Respectfully submitted, Je,�r�r Herman l� C muni y Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Proposal submitted by Impact Sciences (under separate cover) 2. Contract Services Agreement 145 CAW Documents\WPDOCS\cccd-OO1.wnd ATTACHMENT #2 CONTRACT SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and IMPACT SCIENCES, INCORPORATED (the "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services related to Environmental Documentation for a 43 acre development known as "The Point" at Point Happy Ranch, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Contractor's Proposal. The Scope of Services shall include the Contractor's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.4 Licenses Permits. Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 146 004 C:\Mv Documents\WPDOCS\Cons-Impact Sciences -Point HaDDV Ranch.wnd Impact Sciences Point Happy Ranch "The Pointe" - EIR 1.6 Care of Work. The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City, when such inaccuracies are due to the negligence of Contractor. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, the Contractor shall perform services in addition to those specified in the Scope of Services (Exhibit "A") when directed in writing to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated herein by this reference, but not exceeding the maximum contract amount not to exceed Sixty Thousand no/100 dollars ($60,000) (the "Contract Sum"), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon the Contractor's rates as specified in Exhibit "B", but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation (Exhibit "B"). Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, premiums for bonds and insurance, and similar costs and expenses when and if specified in the Schedule of Compensation (Exhibit "B"). 2.2 Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to the City no later than the tenth (10th) working day of such month, in the form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, (2) specify each staff member who has provided services and the number of hours assigned to each such staff member, and (3) indicate the total expenditures to date. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Contractor for all expenses stated thereon which are approved by City pursuant to thi Agreement no later than the last working day of the month. - 147 UV5 C:\Mv Documents\WPI)OCS\Cont-Impact Sciences -Point HaDDV Ranch.Wod Impact Sciences Point Happy Ranch "The Pointe" - EIR 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" attached hereto as Exhibit "C" and incorporated herein by this reference. Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance (Exhibit "C") for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to .unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargos, acts of any governmental agency other than City, and unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Exhibit "C"). 4.0 COORDINATION OF WORK 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Tony Locacciato It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into his Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for, directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required 148 hereunder without the express written approval of City. 006 CAMv Documents\WPDOCS\Copt-Impact Sciences -Point HaDDV Ranch.wnd Impact Sciences Point Happy Ranch "The Pointe" - EIR 4.2 Contract Officer. The Contract Officer shall be the Community Development• Director or such other person as may be designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. The City shall provide Contractor with any plans, publications, reports, statistics, records or other data or Information pertinent to services to be performed hereunder which are reasonably available to the City. The City shall additionally provide Contractor staff assistance and shall take prompt and appropriate action when it will assist in ensuring and timely performance by Contractor hereunder. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. The Contractor shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved 149 by the City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: 007 C:\Mv Documents\WPDOCS\Cont-Impact Sciences -Point HaDDV Ranch.wod Impact Sciences Point Happy Ranch "The Pointe" - EIR Contract Sum Less than $50,000 $50,000 - $300,000 Over $300,000 Coverage (personal injury/ property damage) $100,000 per individual; $300,000 per occurrence $250,000 per individual; $500,000 per occurrence $500,000 per individual; $1,000,000 per occurrence The Contractor shall also carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by the Contractor, its officers, any directly or indirectly employed by the Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel . on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City prior to commencement of the services hereunder. Contractor shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. The Contractor shall procure professional errors and omissions liability insurance in the amount acceptable to the City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to City. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the City, its officers, employees, contractors, subcontractors or agents. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the City, its officers, officials, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) and for errors and omissions committed by Contractor, its officers, anyone directly or indirectly employed by 008 150 C:\Mv Documents\WPDOCS\font-Imr)act Sciences -Point Haoov Ranch.wod Impact Sciences Point Happy Ranch "The Pointe" - EIR Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by City's own active negligence, sole negligence or willful misconduct, or that of its officers or employees. 5.3 Remedies. In addition to any other remedies the City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order the Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon the termination of this Agreement or upon the earlier request of the Contract Officer, 151 009 C:\Mv Documents\WPDOCS\Cont-Impact Sciences -Point Hannv Ranch.Wnd Impact Sciences Point Happy Ranch "The Pointe" - EIR and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied herein. Contractor shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages suffered thereby. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other private entity or person any information regarding the activities of the City, except as required by law or as authorized by the City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 32 010 C:\Mv Documents\WPDOCS\Cont-Impact Sciences -Point Haonv Ranch.WDd Impact Sciences Point Happy Ranch "The Pointe" - EIR 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or' approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.9 for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation (Exhibit "C") or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default Of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to. mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party.. shall 153 be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. Oil C:\Mv Documents\WPDOCS\Cont-Impact Sciences -Point Hannv Ranch.WDd Impact Sciences Point Happy Ranch "The Pointe" - EIR 8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To Cixy: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: Jerry Herman To Contractor: Impact Sciences, Inc. 30343 Canwood Street, Suite 210 Agoura Hills, California 91301 012 Attention: Tony Locacciato C:\Mv Documents\WPDOCS\Cont-Impact Sciences -Point HaDDV Ranch.wnd Impact Sciences Point Happy Ranch "The Pointe" - EIR 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: REGENA HENSLEY, Deputy City Clerk APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney CITY OF LA QUINTA, a California municipal corporation By: THOMAS P. GENOVESE, City Manager "CITY" 013 3 CAMv Documents\WPDOCS\Cont-Impact Sciences -Point HaDDV Ranch.wnd Impact Sciences Point Happy Ranch "The Pointe" - EIR Dated: IMPACT SCIENCES, INC. Z Name: Title: "CONTRACTOR" 15-6 014 C:\Mv Documents\WPDOCS\Cont-Imnact Sciences -Point Hanov Ranch.wnd Tily 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: ITEM TITLE: Adopt a Resolution of the City of La STUDY SESSION: Quinta Declaring Its Intent to Vacate a portion of the Service and Emergency Vehicle Easement on Vista PUBLIC HEARING: Ventura, Street Vacation Case No. 99-039 Adopt a Resolution of the City Council declaring the City Council's intention to vacate a portion of the Vista Ventura Service and Emergency Vehicle Easement, located within the private street right-of-way of the Mountain Enclave Estates, Tract 25237. None. None. State law' gives authority to a City Council to vacate city streets, or portions of city streets, that it finds are unnecessary for present or prospective public street purposes. The statute prescribes a specific procedure under which the vacation may be implemented. The vacation process requires that the City Council adopt a resolution that declares its intent to vacate the specifically identified portion of public easements. The Resolution of Intent must set a date and time for a public hearing to hear evidence offered by any interested person. The public hearing may occur no sooner than fifteen (15) days after the resolution of intent is adopted. In accordance with this state law, the proposed Public Hearing date.for this vacation is October 19, 1999, which provides a twenty-eight (28) day noticing period. 157 'California Streets and Highways Code, commencing with Section 8300, which is entitled the Public Streets, Highways, and Service Easements Vacation Law. TAPW D EPT\COUNCIL\ 1999\990921 e. wpd The proposed Resolution of Intent contained herewith sets in motion a number of administrative activities that are required to occur prior to the Public Hearing. During the Public Hearing, the City Council makes its decision as to whether or not to approve the proposed vacation. The activities include posting notices at the proposed street vacation location and publishing a public hearing notice in the newspaper. Utility purveyors in the City will be notified of the proposed street vacation. Brian Ewing of Bristol Construction is the applicant for the proposed vacation. Mr. Ewing represents Thomas & Stacey Siebel, the benefitting landowners if the vacation is approved. All of the documents describing the proposed vacation area have been prepared by a professional, retained at their expense. There are no street improvements within this proposed vacation area. The surrounding street improvements were installed by the developer of the Mountain Enclave Estates, Tract 25237 (Attachment 1). At the time of the map recordation, the City was dedicated service and emergency vehicle access rights over all private streets within this tract. The parcel of land proposed for vacation is a portion of the private street right-of-way for this tract; however, there are no street improvements or public utilities within the proposed vacation area. The proposed vacation parcel was designed to serve as a driveway access to Lot 54. The current owners have merged Lot 54 to Lot 53 (Attachment 2). Upon recordation of the parcel merger, the driveway access to the back lot will no longer be needed. Approval of the street vacation will be conditional, upon receiving proof of recordation of the parcel merger. This conditional approval is needed to prevent the formation of a land locked parcel. The owners hope to incorporate this proposed vacation parcel into their final lot configuration via another parcel merger in the future. The Final Tract Map also dedicates a pipeline easement to the Coachella Valley Water District (CVWD). CVWD abandoned their rights via a quitclaim deed executed on September 9, 1999 (Attachment 3). The applicant has indicated a desire to have the quitclaim deed recorded prior to the October 19, 1999 Public Hearing. If the quitclaim is not recorded, the pipeline easement will remain, and the vacated parcel will be subject to the limited use reserved in the final map. Street Vacation 99-039 is specifically described and shown in Exhibits "A" and "B", and contains a portion of the Vista Ventura private street right-of-way also labeled as "Lot C" on the Tract 25237 Final Map. This portion of the street right-of-way is not needed by other property owners for access, or improved accessibility, to residential properties within the Mountain Enclave Estates. The proposed vacation is categorically exempt under Section 15305, and not subject to the California Environmental Quality Act (CEQA). 15 002 T:\PW DEPT\COUNCIL\1999\990921 e. wpd Staff will mail notices to potentially affected public agencies, informing them of the proposed vacation. No public agencies or utility companies are expected to request easement retention or provide negative comments toward this street vacation case. The proposed Resolution declares the City's intent to vacate the subject Service and Emergency Vehicle Easement. It is not the final act with regard to the vacation process. A Public Hearing must be held before the vacations can be approved. A Public Hearing is scheduled for October 19, 1999. The Planning Commission made a General Plan consistency finding approving the proposed street vacation at its September 14, 1999 meeting (Attachment 4). The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council declaring the City Council's intention to vacate a portion of the Vista Ventura Service and Emergency Vehicle Easement, located within the private street right-of-way of the Mountain Enclave Estates, Tract 25237; or 2. Do not adopt a Resolution of the City Council declaring the City Council's intention to vacate a portion of the Vista Ventura Service and Emergency Vehicle Easement, located within the private street right-of-way of the Mountain Enclave Estates, Tract 25237; or 3. Provide staff with alternative direction. Respectfully Submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager RJV/rjv Attachments: 1. Vicinity Map 2. Parcel Merger Platt 3. CVWD Quitclaim Deed 4. Planning Commission Staff Report 003 TAMDEMCOUNCIL\1999\990921 e.wpd RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA DECLARING ITS INTENTION TO VACATE A PORTION OF THE VISTA VENTURE SERVICE AND EMERGENCY EASEMENT IN THE MOUNTAIN ENCLAVE ESTATES, TRACT 25237. STREET VACATION CASE NO. 99-039 WHEREAS, the Public Streets, Highways, and Service Easement Vacation Law, commencing with Section 8300 of the Streets and Highways Code of the State of California empowers City Councils with the authority to vacate street Right -of -Way within its jurisdiction that are found unnecessary for present or prospective public street purposes, and WHEREAS, the City Council is required by law to adopt a resolution declaring its intention to vacate the subject portion of Right -of -Way at least 15 days prior to conducting a public hearing regarding the proposed street vacation, and WHEREAS, the City Council is required to conduct the public hearing to hear evidence presented by any interested party prior to approving or rejecting the proposed street vacation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1. Pursuant to the procedure prescribed in Chapter 3 of the Public Streets, Highways, and Service Easement Vacation Law, the City Council of the City of La Quinta declares its intention to vacate a portion of Vista Ventura Service and Emergency Vehicle Easement, more specifically described on Exhibits "A" and "B". SECTION 2. A public hearing will be conducted on the 19th day of October 1999, at 7:00 P.M. in the La Quinta City Council Chambers, 78-495 Calle Tampico, La Quinta, California, at which time all persons interested in or objecting to the proposed vacation will be heard. SECTION 3. The City Clerk shall cause this Resolution to be published at least fifteen days before the date set for the hearing. SECTION 4. The City Clerk shall cause this Resolution to be posted within fifteen days after its adoption in three (3) public places established by the City Council. 160 004 TA WDEMCOUNCIL\1999\990921 e.wpd RESOLUTION 99- Page 2 SECTION 5. The Public Works Director shall cause this Resolution and Exhibits "A" and "B," to be conspicuously posted in the proposed vacation area at locations not more than 300 feet apart, as least two weeks prior to the public hearing scheduled for October 19, 1999. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 st day of September 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: REGENIA HENSLEY, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 161 005 TAMDEMCOUNCIL\1999\990921 e.wpd EXHIBIT A A PARCEL OF LAND LOCATED IN LOT "C" OF TRACT MAP NO.25237, IN THE CITY OF LA QUINTA, CALIFORNIA, AS SHOWN ON MAP ON FILE IN BOOK 228 OF MAPS PAGES 95 THROUGH 99, INCLUSIVE, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 53 OF SAID MAP TO WHICH POINT OF BEGINNING A RADIAL LINE BEARS N 84107'53" E; THENCE SOUTHERLY ALONG SAID CURVE CONCAVE TO THE NORTHEAST WHOSE RADIUS IS 45.50 FT. THROUGH A CENTRAL ANGLE OF 43°4821" AN ARC LENGTH OF 34.79 FT. TO WHICH A RADIAL LINE BEARS N 40°19'32" E; THENCE N 89052'12" W A DISTANCE OF 109.28 FT. TO THE SOUTHEAST CORNER OF LOT 54 OF SAID TRACT; THENCE N 00°06'50" E ALONG THE EAST LINE OF SAID LOT 54 A DISTANCE OF 30.00 FT. TO THE COMMON LOT CORNER OF LOTS 53, 54 AND LOT "C" OF SAID TRACT; THENCE S 89052' 12" E ALONG THE SOUTH LINE OF SAID LOT 53, A DISTANCE OF 93.41 FT; TO THE TRUE POINT OF BEGINNING. CONTAINING 2,965 SQ. FT. (0.06 ACRES) MORE OR LESS. 162 0OR In EXHIBIT B STREET VACATION CASE NO. 9 9 -- 039 6 = 16'39'07" o R = 202.00' T = 29.56' L = 58.71' A G W V A = 4839 38 " R = 98.00' /%s�v- ET = 44.31'L'�AREA OF LOT "C" TO BE VACATED. _•::04 6 104'46'35" R — 43.50' N 84'07'S3=�R� ff , L = 79.55' • = S89'S2' 12 E r 41 "C».28'' �.---1 N 89'52'12" W _ LS 40'19'32_W_(RZ --------------- A VEN/DA FERNANDO LINE TABLE nin PrAPIArr nlcrenirr L 1 I N00'06 50 "f 30.00' L2 I N00'07'48 E 13.01 " CURVE TABLE NO. DELTA RADIUS LENGTH C 1 43'48 21 " 1 45.50' 1 34.79' Map Prepared By: Feiro Engineering, Inc. Address: P. 0. Box 12980 Palm Desert, Co. 92255 (760) 346-8015 Scale: 1 " = 60' Q�OFESS D. ,rF •9! y �P l6o o _ 16� P. 12/31 /01 � CA 16 007 N 58. 36' 00"W \ 1 3 � �-90.25 2 i2 —� N 01.03'00" ATTACHMENT 1 18 `/q 11 10 55.00 • �� 19 J�P• H 4 �Q 2 3 N 23-22.00"E 9 / 136.15 1 4 FNO.1 1/4"IP, NO TAG, UP 0.6 PER MB 140/64-65,ACCEPTEO E� 26 \ 8 N 320241000"E AS C1/4 COR., SEC.36, SET cJ "LS 3018" TAG. 27 7 N 19'58'00'W 28 46.80 T ■N■ r 29 N 44' 19'00"W 6 236.14 mm 4, m ,n S 30 33 N 78' i8'00'W o �9$�a• 31 262.12 N a (V 35 �s'� N 48.01'39"E 32 3739 100.48 4 1 N 66' 56 ' 53' E 8 LOT 34 ■ ■ 133.93 ■ p ■ o LOT L N 48054'50"E 36 m 77.80 LAKE N 21' 41 ' 28' E � nQ' 38 40 cei m 84.69 Jr • r w N 45. 14' 22' E 51 '� • 49 o cu o 47.39 ! 42 o 40 ' 42' E . J LOT ■ 0 ■ cu 51.56 LOT 'K' 1O o 21.56'54" E 52 57.73 43 Z W Q 47 LOT 46 B 45 n � J 48 q ROSA 44 CIS ■ fV ■ 22. oa Z �` LOT LOT'M' _ C — — — LOT ' : 256 . _ (795.28) - N 89' 52' 3 'W �+ AV6410A FEFMIANDO a N 89 5212W 817.32 a Z. '' Z w \ FNO. NAIL Ir >m LIEU OF 3/ PLASTIC PL FND. NAIL G "LS 3018"TAG, alo FND. 2' COPPERWELD MON. TTR.144965. CE FLUSH IN CONCRETE X-GUTTER, STAMPED "LS 3018",FLUSH, i" IP W/"L IN LIEU OF AXLE PER MB 140/ Q2 LOTS"AF0" IN LIEU OF 1/2' IP W/ PLUG,FLUSh 64-65, ACCEPTED AS SW COR. Q & "I" OF TRACT NO. 'LS 3018" TAG PER MB 140/ TR.14496-6. 3 14496-6. MB 140/64-65. 64-65, ACCEPTED AS CENTERLINE INTERSECTION. MB 136/32-33 164 009 0 w W h 0 0 t� / 136.55' ys N 7r57'�~ E �i� r r.. \ -Wft \ Or APN: 631-820-001 V N 68'44'29_W_(R� I .• r L V ! :r: 4 N 79'18'39' \ APN. 631-820-002 \ S 79' 18'39' E (R) i M w Q hb y 2 , 93.41' cr O.B. ' �/� " S 40' 9932' W1RZ \ �� 122.30' ,ATTACHMENT 2 N 89 52'12" W J I� • 1 T II. 111 - - - - - - - - - - - - , ,- - - - - - - - - - . T A VENIDA FERNANDO LINE CURVE TABL£ L 1 I NOO.06'501r 1 30.00NO. DEL TA RADJUS IC 1 4 ' . ' _.._ .LOTS. 53 & 54, 7R4CT N0. _ 1.4 _ .. _. 25237, INB 228195-99 DEPARTMEN Record Owner Thomas M. & Stacey Siebel Address: 2995 Woodside Rd. Woodside, CA 94062 (650) 295-5505 Map Prepared By: feiro Engineering, Inc. Address: P. 0. Box 12980 Palm Desert Ca. 92255 (760) 346-8015 Scale. 1' = 60' Assessor's Parcel Nos. 631-820-001 631-820-002 ONLY This Certificate of Parcel Merger No. is hereby' approved BY• 77TLE DAM 010 No Recording Fee Required Per Government Code Section 27383 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: ATTACHMENT 3 COACHELLA VALLEY WATER DISTRICT Post Office Box 1058 Coachella, California 92236 (Space above this line for Recorder's Use) • 11I P FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, COACHELLA VALLEY WATER DISTRICT, a public agency of the State of California, does hereby remise, release and forever quitclaim to THOMAS M. SIEBEL and STACEY SIEBEL that certain real property in the County of Riverside, State of California, described on attached Exhibit A and depicted on Exhibit B. STATE OF CALIFORNIA ) ) ss. COUNTY OF RIVERSIDE) On this 9th day of September. 1999 before me, Cynthia R. Parks (Notary Public) personally appeared Owen McCook------------------ personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. e, 4, ��- &-, 0-4 L N446ry Public in and for said County and State COACHELLA VALLEY WATER DISTRICT By: C en McCook Assistant General Manager Date: Z/ !22 Doc. No. 16G DDK:il\=g\rwlseplsiebel 011 5~ ATTACHMENT 4 DATE: CASE NO.: REQUEST: LOCATION: APPLICANT: • 1 10q STAFF REPORT PLANNING COMMISSION SEPTEMBER 14, 1999 STREET VACATION 99-039 DETERMINATION OF LA QUINTA GENERAL PLAN CONSISTENCY OF THE PROPOSED STREET VACATION. PORTIONS OF THE VISTA VENTURA SERVICE AND EMERGENCY VEHICLE EASEMENT BRIAN EWING OF BRISTOL CONSTRUCTION, REPRESENTING THOMAS AND STACY SIEBEL Pursuant to State law', street right of way or public easements being vacated by the City Council, the "Planning Agency" shall make a finding that the proposed vacation is consistent with the City's General Plan and Circulation Element. The planning agency in this case is the Planning Commission. The proposed vacation parcel was designed to serve as a driveway access to Lot 54. The current owners are in the process of merging Lot 54 with Lot 53, see attachment 1. Upon completion of the parcel merger, the driveway access to the back lot will no longer be needed. Approval of the street vacation will be conditional, upon recordation of the parcel merger. This conditional approval is needed to prevent the formation of a land locked parcel. The owners hope to incorporate this proposed vacation parcel into their final lot configuration via another parcel merger in the future. The surrounding street improvements were installed by the developer of the Mountain Enclave Estates, Tract 25237. At the time of this map recordation, the City was dedicated service and emergency vehicle access rights over all private streets within this tract. The'parcel of land proposed for vacation is a portion of the private street right of way for this tract. However, there are no street improvements or public utilities within the proposed vacation area. The Final Tract Map also dedicates a pipeline easement to the Coachella Valley Water District (CVWD). CVWD staff has agreed in concept to quitclaim their rights to the referenced parcel, but must first conduct an investigation of potential existing facilities. The applicants representative is aware of the pipeline easement, and will attempt to have the parcel quitclaimed. If the quitclaim is not approved, the pipleine easement will remain, and the vacated parcel will be subject to the limited use reserved in the final map. Ifa7 1 Government Code Section 65402 F•\vm rrm\STAFF\V0U,WiI\STVAC\3V 99-039\99-039 Planning_Coimaission.WPD 012 40 Street Vacation 99-039 is specifically described and shown in Exhibits "A" and "B", and contains a portion of the Vista Ventura private street right-of-way also labeled as "Lot C" on the final map. This portion of the street right-of-way is not needed by other property owners for access, or improved accessibility, to residential properties. 1' 1 ►lug � •\_�[ 1 11 ; : Y 1 The proposed vacation is categorically exempt under Section 15305, and not subject to the California Environmental Quality Act (CEQA). On September 7, 1999, staff mailed notices to potentially affected public agencies, informing them of the proposed vacation. No public agencies or utility companies are expected to request easement retention or provide negative comments toward this street vacation case. 1. The proposed street vacation will have no environmental effects that adversely impacts the human population, either directly or indirectly, because the street segment is currently unused by the public and inaccessible to vehicles; and secondly, the act of vacating the right of way will have no physical environmental effect. 2. The service and emergency vehicle easement proposed for vacation meets the definition of a local residential street, which by definition is intended to provide access to abutting properties, with movement of traffic given secondary importance. This portion of the street right of way is not needed by other property owners for access, or improved accessibility, to residential properties, and is consistent with the adopted Circulation Element of the La Quinta General Plan. The street vacations will not impact public agencies or utility companies. By Minute Motion adopt the findings that the vacation of this portion of the Vista Ventura service and emergency vehicle easement is consistent with the adopted Circulation Element of the La Quinta General Plan. Prepared by: ROMANO VERLENG Assistant Engineer H HE1 • F:\PWDEPT\STAFF\VERLENOI\STVAC\SV 99-039\99-039 Planning_COmmniesiOn.WPD 013 Submitted by: C14USTINE DI IORIO, Planning Manager RJV/r v Attachments: 1. Parcel Merger Platt 2. Exhibits "A" and "B" F:\PWDEPT\STAFF\VERLENGI\STVAC\SV 99-039\99-039_Planning Co=iooion.WPD 014 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: September 21, 1999 Consideration of Community Services Grant Application by Explorer Post #503 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: L CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Explorer Post #503 is applying for a Community Services Grant in the amount of $22,000. The Special Project Contingency Account (#101-251-663-000) has a balance of $46,540.34 (Attachment 1) as of this report, which could be used to fund this request. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Riverside County Sheriff's Department in conjunction with Boy Scouts of America offers an Explorers Post to the young people of the communities of La Quinta, Coachella, Thermal and Mecca. The purpose of the Explorers Post is to provide experiences that will prepare young people to become responsible and caring adults. To accomplish this goal, the program offers participants practical experience in the law enforcement field and positive leadership skills from adult mentors. The Explorers serve the community by providing traffic control; security at special events; and assisting in search and rescue operations. The Explorer Post is requesting $22,000 to fund the yearly operations of the program (Attachment 2) including filing for non-profit status, insurance, uniforms, academy costs, training and excursions. 170 S:\Community Services\CCReports\CC.010.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Community Services Grant request for $22,OOO from the Special Projects Contingency Account; or 2. Approve the Community Services Grant request in a different amount from the Special Projects Contingency Account ; or 3. Do not approve the Community Services Grant request; or 4. Provide staff with alternative direction. Respectfully submitted, I .I ie Hor4ill, QOmmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Community Services Grant Balance Sheet 2. Community Services Grant Application from Explorer Post #503 002 S:\Community Services\CCReports\CC . 010 . wpd 171 APPLICATION What is the overall purpose or goal of your organization? The Exploring Program's mission is to provide experiences to help young people mature at this stage in their lives, and to prepare them to become responsible and caring adults. The Program's goals are to have the Explorer: 1. Gain practical experience in their career interest field (law enforcement). 2. Engage in a program of activities centered on the five emphasis areas (career opportunities, life skills, service leaming, character education, and leadership experience)to encourage the development of the whole person. 3. Experience positive leadership from adult and youth leaders, and be given opportunities to take on leadership roles. 4. Learn and grow in a supportive, caring, and fun environment. 5. Serve the community. How long has your organization been in existence? Years 9 Months Describe in general the activities or services of your organization: The Exploring Program serves both the members of the Explorer Post, as well as the community. Explorers gain training and experiences that prepare them for a career field, as well as teach them respect and self-discipline. The Post serves the community in a variety of ways including: Traffic control, searching for lost children, participating in ridealongs with Sheriff's deputies, security at special events, representing their sponsoring organization at competitions, etc. 4. How many people does your organization currently serve? The entire communities of La Quinta, Coachella, Thermal, Mecca (the entire area serviced by the Indio Sheriffs Station). 5. How many people do you intend to serve during this Fiscal Year? The entire communities of La Quinta, Coachella, Thermal, Mecca (the entire area serviced by the Indio Sheriffs Station). 6. How many people served this Fiscal Year will be La Quinta residents? All (the entire community of La Quinta). 006 172 ATTACHMENT 1 1999-2000 Community Services Grants Date Organization Amount Balance 7/1/99 Beginning Balance $67,569 7/20/99 La Quint Arts Association $4,000 $63,569 9/8/99 Coachella Valley Recreation & Park District $2,028.66 $61,540.34 9/8/99 La Quinta High School Foundation $5,000 + $5,000 $51,540.34 With a commitment of $5,000 more at a later date(included in balance) 9/8/99 Coachella Valley Concerts Association $5,000 $46,540.34 004 173 w'W-PA 0%u&MV-.� #,% I I r%%1F 7MG1V 1 L CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 99-00 Name of Organization: Law Enforcement Explorer POST #503 Amount Requested: $22,000.00 Contact Person:_ Deputy John Doyle Mailing Address: 82695 Dr. Carreon Blvd City: Indio State: CA Zip Code: 92201 Phone No.: (760) 863-8290 501(c)3 Taxpayer I.D. Number: None at this time Date Submitted: Auqust 20, 1999 174 UU5 7. How many paid employees/volunteers does your organization employ? Full time employees 0 Part time employees 0 Volunteers 2 8. Describe how your organization is managed and governed. The Explorer Post is manacled and governed by a youth Executive Committee under the guidance of the Post Advisor. The committee positions are elected positions, with elections being held once a year. The Post follows guidelines established by the BSA Exploring Division and the Riverside Sheriff's Department. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone John Doyle Advisor 82695 Dr. Carreon, Indio 863-8290 Damen Butvidas Associate Advisor 82695 Dr. Carreon Indio 863-8290 10. What is your annual schedule of events, and during what months does your organization operate? The Explorer Post operates 365 days a year, and the Explorers can be called upon 24 hours a day/7 days a week for any emergency, disaster, or event. Some events that we have participated in this year: La Quinta Arts Festival, La Quinta Community Picnic, Coachella Cinco de Mayo Festival, Date Festival, Explorer Academy, Explorer Competition. Upcoming events: La Quinta Mariachi Festival, Explorer Competitions, Coachella Independence Day Celebration, and any other event where our services are needed. 11. Do you charge admission, membership fee, dues, etc.? X Yes No If yes, please describe: The Post charges a $25.00 fee per Explorer to cover the cost of insurance and registration fees. 175 007 12. What are your other sources of revenue for this funding year? Source Amount Car washes, donations. $500.00 Total Needed $ 23,000.00 Total Received $ 500.00 Balance $ 22,500.00 13. Amount of money requested from the City of La Quinta? $ 22,000.00 14. Has your organization been funded by the City of La Quinta previously? Yes X No If yes, when Amount received 15. Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. The reguuested funds are needed for the yearly operation of the Explorer Program and also include some start-up costs (such as the color guard). It is anticipated that the Yearly cost of operating the Program will go down as the start-up costs diminish, and the Post seeks out additional grants. This Program receives no funding from the county or any other source. The requested funds would be used for normal operating costs such as insurance and teaching materials, as well as travel and transportation costs for competitions and the academy. There are no local competitions or academies, so the cost is higher for us to attend these. The academy is necessary for the training of the Explorers to serve thecommunity in areas such as traffic control and searches. The competitions are necessary for the Explorers to use and continue their training, as well as represent their sponsoring agency/city. If the Post is sponsored by the city, there would be a cost to purchase uniform shirts with city patches on them, so the Post could properly represent the city at events and competitions. The Post would also like to use a portion of the funds to obtain non-profit status from the IRS. 176 008 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. 1. The Explorers: The Explorers will benefit by: a) Gaining practical experience in their chosen career field (law enforcement); b) Engaging in a structured program designed to emphasize career opportunities, life skills, service to the community, character education and leadership experience: cZ Experiencing positive leadership from adult leaders, and being given opportunities to take on leadership roles, d Learning and growing in a supportive, caring and fun environment. This program is well established, and offers opportunities to all participants regardless of ethnic or socio-economic backgrounds. 2. The Community: The community will benefit from the service provided by the Explorer Post. This includes, but is not limited to, searching for lost children/hikers. traffic control at community events or traffic collisions, providing security at events, providing assistance during disasters or emergencies, observing and reporting criminal activity (whether on ride-alongs or bike/foot patrol). 3. The City of La Quinta: The city would also benefit from the same service provided by the Explorer Post. The city would also have a resource available to use during city events (including a color guard). The Explorer Post would also bring positive public relations to the city through frequent news articles about the Post, and through the Post representing the city at competitions by wearing the city uniform. The city would also have the satisfaction of knowing that the grant funds are being used for a positive Community Program where the results are immediate and noticeable. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. 18. Non-profit organizations must attach a copy of the organization's current IRS Form 990. 17 009 Intended Community Services Grant Expenditures 1. Insurance coverage (underwritten by BSA). Approx. cost $250.00 2. Uniform Items (mainly for Explorers who cannot afford to purchase uniforms). Approx. cost $400.00 3. Teaching materials (transparencies, copies, etc.). Approx. cost $200.00 4. Training (CPR classes, etc.). Approx. cost $200.00 5. Competitions (2 per year). Competitions foster team skills, and allow Explorers to meet other Explorers from around the nation. Competitions are typically out-of-town, and are held over 3-4 days. Registration fee Approx. cost per Explorer $100.00 Lodging Approx. cost per room/night $50-100 Food Approx. cost per Explorer/day $20.00 Transportation Approx. cost $500- $1,000 Approx. Total (per competition) $6,350— $8,000 6. Explorer Academy (1 per year). The academy exposes the Explorers to law enforcement training in the academy setting. The academy is 1 week in length, and held at the Sheriffs Academy. Academy registration per Explorer (includes food and lodging) $100.00 Academy clothing (shorts, t-shirts). Approx. cost per Explorer $ 40.00 Approx. Total (per Academy) $4,200.00 7. Color Guard (forming now). Initial start-up costs. Color Guard would be available for flag ceremonies. Flags, poles, holders. Approx. cost $450.00 Uniform equipment (rifles, hats, etc). Approx. cost $800.00 & Fun trips. Examples are camping lips, day trips, etc. We have been unable to plan these due to a lack of available funds. Approx. cost (year) $2,000 9. Uniforms. Purchase La Quinta shirts (uniform shirt with City of La Quinta patches) Approx. cost $900.00 10. Obtaining non-profit status from IRS. Approx. cost $1,000 Based upon these figures, the total grant expenditure will be $22,000 (actual costs $23,100 — $26,400). oln Til4t 4:WQ" COUNCIL/RDA MEETING DATE: September 21, 1999 Consideration of Community Services Grant Application by the Community Blood Bank Center Inc. RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: 42- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Community Blood Bank Center, Inc. is applying for a Community Services Grant in the amount of $5,000. The Special Projects Contingency Account #101-251-663- 000, has a balance of $46,540.34 (Attachment 1) as of this report, which could be used to fund this request. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Community Blood Bank Center, Inc. is requesting $5,000 to operate the Bloodmobile Coach that travels to each community in the Coachella Valley to reach donors on a regular basis (Attachment 1). Should the City Council approve the request for funds, a three foot by five foot sign would be displayed on the outside of the Bloodmobile stating a donation was made by the City of La Quinta. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Community Services Grant request for $5,000 from the Special Projects Contingency Account; or 2. Approve the Community Services Grant request for a different amount from the S:\Community Services\CCReports\CC . 011 . wpd 179 Special Projects Contingency Account; or 3. Do not approve the Community Services Grant request; or 4. Provide staff with alternative direction. Respegtfully submitted, D6'di­e'Horvi*,korbmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Community Services Grant Balance Sheet 2. Community Services Grant request with attachments UO2 S:\Community Services\CCReports\CC.011.wpd is ATTACHMENT 1 1999-2000 Community Services Grants Date Organization Amount Balance 7/1/99 Beginning Balance $67,569 7/20/99 La Quint Arts Association $4,000 $63,569 9/8/99 Coachella Valley Recreation & Park District $2,028.66 $61,540.34 9/8/99 La Quinta High School Foundation $5,000 + $5,000 $51,540.34 With a commitment of $5,000 more at a later date(included in balance) 9/8/99 Coachella Valley Concerts Association $5,000 $46,540.34 004 181 (n ATTACHMENT 2 0000 114Co0POLATW Ile Sw OF 'tom CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 99-00 Name of Organization: COMMUNITY BLOOD BANK CENTER, INC. Amount Requested: S S, 00n_ nn Contact Person: Patty Newman, Board of Directors Mailing Address: 39000 Bob Hope Drive City: Rancho Mirage State: CA Zip Code: 9,qp70 Phone No.: 760-773-4790 501(c)3 Taxpayer I.D. Number: 95 6377019 Date Submitted. Q7/!Y7/F� 3n�7 g9�999 APPLICATION 1. What is the overall purpose or goal of your organization? The mission of the Community Blood Bank Center is to provide a safe, reliable, and consistent supply of volunteer blood components to the patients of our communnities at the most reasonable fees possible. 2. How long has your organization been in existence? 27 Years Months 3. Describe in general the activities or services of your organization: We are a non-profit blood bank and collect blood from donors in our area, test and process it to inereasingZy demandina sl2ecifications and suj2i2Zy aZZ seven (7) hospitals, cancer centers and home health care agencies on a 24-hour, 7-day a week, 365 days a year basis. 4. How many people does your organization currently serve? ALL the people of La Quinta and desert communities No. of Youth ALL No. of Adults ALL No. of Seniors ALL 5. How many people do you intend to serve during this Fiscal Year? Anyone who needs blood or blood components No. of Youth .ar,r, No. of Adults Ar,r, No. of Seniors ALL 6. How many people served this Fiscal Year will be La Quinta residents? ALL in La Quinta - as blood is always available No. of Youth Ar,r, No. of Adults ALL No. of Seniors ALL 7. How many paid employees/volunteers does your organization employ? Full time employees 34 Part time employees 14 Volunteers 20 8. Describe how your organization is managed and governed. A volunteer Board of Directors sets the mission, policies and long-range plans and goals. They oversee an Executive Director who manages the Community Blood Bank with five (5) department heads and a Medical Director reportina to him, U U-6 0 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Patty Newman 36 Duke Drive 760-324-5296 Chair, DeveZopment & Funding Committee Board of Directors 10. What is your annual schedule of events, and during what months does your organization operate? We ope?ate 12 months a year, 24 hours a day, 365 days a year. 1 1 . Do you charge admission, membership fee, dues, etc.? Yes X No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount Most of our operating revenue comes from fees paid for blood products and services rendered. Fly 1998 $3,140,206 All Contributions, Operating and CapitaZ Fly 1998 41,374 TOTAL �3,181,580 Total Needed $ 36,000 Operation Cost of Coach 9912000 Total Received $ 16,000 Contributions Balance $ 20,000 0jQ7. 184 13. Amount of money requested from the City of La Quinta? $ 5, 000. 00 14. Has your organization been funded by the City of La Quinta previously? Yes x No If yes, when Amount received 15. Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. The annual maintenance costs of our essential state-of-the-art Bloodmobile Coach are approximateZy $36,000 per year. We week funding from within the communities we serve to help maintain the coach. 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. All the people of La Quinta benefit from the services of the Community Blood Bank Center as we maintain an always ready supply of blood, blood products and services for all who have need. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. See Attachments ' 3. Non-profit orgar'.zations must attach a copy of the organization's current IRS Form 990. Current Form 990 not available as yet from auditors. Attached see 199?11998 Form 990. .UQ OUTSIDE FUNDING REQUESTED FOR OPERATION OF BLOODMOBILE COACH 1999/2000 Annual Maintenance Costs: Insurance $6,097.00 Maintenance/Repairs/Gas 7,011.00 Driver Salary 21,424.00 Licenses/fees 1.447.00 $35,879.00 009 186 7: � A � - �,__ a Km -#to�x nqa u boa'd 4 v aecteae James Larson Chairman Harry Orme, M.D. Vice Chair Beverly Sfingi Secretary Lester Peterson Treasurer Maureen Basham, Lt. Col., USMC Donald Coleman William N. Cosgrove Truman L. Gates . Carmen Harney Ambie Henderson Patty Newman Wally Turner Ralph L. Wilgarde Dr. Emily Williams Rev. Don Williamson £z-O#lcte 7X.e And J. Daniel Connor, CEO, Blood Systems, Inc. Don H. Reuben David Witthaus, Exec. Director Community Blood Bank £bra r"%d ?XeIN " Jackie Autry Caroline Berkey Peter Butvidas AI Conti Jim O'Brien Mike Rembis Lowell Vandervort %1l c r&d Dvuetoa Mildred Ramos, M.D. April 12, 1999 Mayor Pena & Council Members City of La Quinta c/o Dodie Horvitz Box 1504 La Quinta, CA 92253 Dear Mayor & Council Members: The Community Blood Bank is a local, 27-year old, non-profit organization dedicated to providing blood products and services to all the healthcare facilities and transfusion services throughout the greater Coachella Valley. We are the only provider of these blood products and services for the people of La Quinta. Our mission is to provide a reliable, safe and consistent supply of volunteer blood components to the patients of our communities at the most reasonable fees possible. Our principal revenues are derived from reimbursement from area hospitals, Cancer Centers and home healthcare agencies for the blood and blood products we provide. However, our revenues do not cover additional costs of our bloodmobile coach so necessary to keep up with the ever-growing need for volunteer blood donors. We were able to pay for the coach ($125,000) with donations from individuals, businesses and valley cities. The Development & Funding Committee of the Board is working hard to maintain our state-of-the-art bloodmobile coach (at an annual cost of $25,000 to $30,000) with donations from the communities we serve.. We respectfully request the financial assistance of your city in the annual costs of the coach, which travels throughout the valley to reach potential blood donors in order to have the much needed supply of blood. A $5,000 donation from the City of La Quinta wold be greatly appreciated and acknowledged with a 3'x5' donor sign on the side of the coach for one month or more (see photo attached). Thousands of people would see the sign as the coach travels throughout the Coachella Valley. If the Council would like more information abut this program or about the Blood Bank, we would be happy to attend one of your meetings in person. Respectfully submitted: Patty Newman Board of Directors Development & Funding Committee PN:elc 3elOW b'o62N .e. 2a.rcko N,..pe. er1 92270 P4w.• 760-773-4190 57az: 760-773-4188 W d Site: www.cbbc-blood.org COMMUNITY BLOOD BANKCENTER ±x' 3�b^if& r 4 ��11,311�n u �3 r� BOARD OF DIRECTORS Maureen Basham, Lt. Col., USMC Career Officer and currently Director of Manpower at 29 Palms Marine Corp Base. Has served as Company Commander, Legal Officer, Postal Officer and Air Traffic Control Officer Donald Coleman Communications and Public Relations Executive, currently with Mission Springs Water District, Desert Hot Springs. Member professional organizations; Elks and DHS and Palm Springs Chambers of Commerce. William Cosgrove Attorney since 1982, practicing in Palm Desert, specializing in probate, estate planning and trust law. Member California and Desert Bar Association. Chairperson of Planned Giving Committee for Eisenhower Medical Center Foundation. La Quinta Rotary Club. Truman Gates Healthcare Executive: CEO Tenent's Coachella Valley Hospital System which includes Desert Regional Medical Center in Palms Springs and J. F. Kennedy Memorial Hospital in Indio. Formerly associated with Los Gatos Community Hospital and Placentia -Linda Community Hospital in Orange County. Carmen Harney Healthcare Executive: Vice President Operations & Human Resources at Eisenhower Medical Center. Formerly associated with Palomar Health Systems in San Diego and Tri- City Medical Center in Oceanside. Amble Henderson Community Volunteer: Former Retail Manager. Affiliated with Coachella Valley Panhellenic and Eisenhower Medical Center Auxiliary. Former Board Member Fashion Group International. Jim Larson Healthcare Executive: Chairman of the Board/Community Blood Bank Center. CEO/President Hi Desert Memorial Hospital, Joshua Tree; Board member of professional organizations and Morongo Basin Regional Economic Development Consortium. Patty Newman Community Activist: former retail executive and educator; Board Member Palm Springs Desert Museum; President Fashion Group Foundation; Former Board member Shelter from the Storm, Barbara Sinatra Children's Center among others and Former Chair Rancho Mirage Cultural Commission and The Bob Hope Classic Ball. Affiliated with many other organizations. 188 08/31 /99 6 110 Harry Orme, M.D. Retired Physician: Vice Chair of Board of Directors/Community Blood Bank Center. Director Emeritus and Founding Medical Director, former Hospital Administrator and board member of Memorial Miller Children's Hospital of Long Beach.; Professor of Pediatrics University of California, Irvine. Fellow American College of Physicians Executives (FACPE). Affiliated with Living Desert and Palm Springs, Desert Museum among others. Former Chair City of Rancho Mirage Cultural Commission. Lester Peterson CPA: Peterson, Slater & Butvidas, Indio; Treasurer/Community Blood Bank; Board member of Accountancy Organizations; Board Member Boys and Girls Club Coachella Valley; member Indio Rotary. Don Reuben Practicing Attorney for 47 years, first as a trial lawyer in over 800 trials and appeals and then legal advisor to many corporate and charitable entities and boards and to individuals. Member Illinois and California Bars and numerous professional organizations, The Desert Museum, Desert Riders, Living Desert, E.M.C. Associates, and many other organizations. Counsel to the Palm Springs Air Museum. Beverly Sfingi Teaching Golf Professional: member L.P.G.A.; Secretary/Community Blood Bank Board. Founding member and state parliamentarian California Women for Agriculture; Board Member Desert Sands Building Corp.; former Board Member Desert Sands Unified School District; Volunteer Bob Hope Chrysler Classic. Wallace Turner Community Volunteer: Retired business owner from Seattle. Former board member of Good Samaritan Hospital, King County Mental Health Service and Auburn Youth Resources in Seattle area. Affiliated with Betty Ford Center and ABC Recovery Center. Emily Williams, DMSc, RD Doctor of Medical Science/Registered Dietitian and former Assistant Professor, Indiana University Medical Center. Former Board member, American Heart Association, Palm Springs Women's Club and others. Also affiliated with Palm Springs Historical Society, DAR, Palm Springs Desert Museum and professional organizations. Past President Coachella Valley Panhellenic Ral)h Wilaarde Former Hospital Administrator from Grosse Pointe, MI, former member professional organizations. Volunteer at Betty Ford Center. Rev. Don Williamson Ordained Presbyterian minister: Former pastor Community Presbyterian Church of Cathedral City; currently serves as Head of Staff, Palm Desert Community Presbyterian Church. Elc/08/31 /99 2 990 Return o Organi station xemp rom ncome Form Under section 501(c) of the Internal Revenue Code (except black lung benefhtrustor RPM- oepartmantoftneTreasuy Thlprivate foundation) or section 4947(a)(1) nonexempt charltable trust Revenue Service Note: The organization may have to use a copy of this return to satisfy state reporting requirements. InternalOpen to Public Inspection A For the 1997 calendar year, OR tax year period beginning 7 1 1997, and ending 6 3 0 1998 B C1eok if. Cnange Oof please use IRS C Name of organization D Employer Identification number adtlreu label or print or / OMMUNITY BLOOD BANK CENTER INC. 95-6377019 Initial rstirm tee- Number and street (or P.O. box if mail is not delivered to street address) Room/suite E State registration number Frreltturn Specific 39000 BOB HOPE DRIVE 15450 0Arrarldad Instuc- reti,m bons. City, town, or post office, state, and ZIP+4 F Check ► 0 'd exemption isorgwlgiRANCHO MIRAGE, CA 92270 application is pendin G Type of organization ---► ® Exempt under 501(c) ( 3 )-4 (insert number) OR ► section 4947(a)(1) nonexempt chartitable trust H(a) Is this a group return filed for affiliates? ..... LJ Yes I X 1 No I If either box in His checked Yes; enter four -digit group (b) If Yes; enter the number of affiliates for which this exemption number (GEN) ► _ _ _ return is filed: ............................................................ ► J Accounting method: � Cash ® Accrual C Is this a separate return filed by an ovanization covered by a woup ruling? El Yes ®NO Other (specify) ► ' I(Check here ► EJ if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but ff it received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return. NntR- Form QQn-F7 may he used by omanizations with nmss racaints Ines than 9:1nn non and total assets Inns than 17sn nnn at anti of vaar Revenue Expenses, and Changes in Net Assets or Fund Balances o 0 1 Contributions, gifts, grants, and similar amounts received: a Direct public support 1 s 50,216. .......................................................... b Indirect Public support........................................................................... 1b c Government contributions (grants) d Total (add lines 1a through 1c) (attach schedule of contributors) STMT 1�'•���'�'�'`' (cash $ 5 0 , 216 . noncash $ 2 Program service revenue including government fees and contracts (from Part VII, line 93).................................... 3 Membership dues and assessments............................................................................................................. 4 Interest on savings and temporary cash investments.................................................................................... 5 Dividends and interest from securities....................................................................................................... 6 a Gross rents b rental tal expenses 6b • expenses ..................................................... c Net rental income or (loss) (subtract line 6b from line 6a).............................................................................. 7 Other investment income (describe ► 8 a Gross amount from sale of assets other A Securities B Othercc than inventory ................................... Be b Less: cost or other basis and sales expenses ......... 8,979. 8b c Gain or (loss) (attach schedule) —8 9 7 9 . 8c d Net gain or (loss) (combine line 8c, columns (A) and (8)) ......... TMT ....Z .......... .................................................. 9 Special events and activities (attach schedule): �= a Gross revenue (not including $ of contributions reported on line 1a) b Less: direct expenses other than fundraising expenses .................................... 9b c Net income or (loss) from special events (subtract line 9b from line 9a) .......................................................... 10 a Gross sales of inventory, less returns and allowances 10a b Less: cost of goods sold........................................................................... 10b c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 10a) .............................. 11 Other revenue (from Part VII, line 103).................................................................................. ..................... 12 Total revenue add lines 1d 2 3 4 5 6c 7 8d 9c 10c and 11..................................................................... .:.:...... :..:..:::. > 2 3,176,224. 3 4 35,050. 5 6c 7 =:s^ -8 , 9 7 9 . :.;:. '.`''' 8d 9c s. . 10C 11 12 3 , 252 , 511. 13 Program services (from line 44, column (8))................................................................................................ 14 Management and general (from line 44. column (C))...........:........................................................................ 15 Fundraising (from line 44, column (D))...................................................................................................... 16 Payments to affiliates (attach schedule) ,,,,, 17 Total expenses add lines 16 and 44 column A....................................................................................... 13 2,254,579. 14 962,669 . 15 17 3, 217 , 2 4 8 . Zb 18 Excess or (deficit) for the year (subtract line 17 from line 12) ........................... • 19 Net assets or fund balances at beginning of year (from line 73, column (A)) ......... , , 20 Other changes in net assets or fund balances (attach explanation) ............. .....•.. ......... ......... ............. 21 Net assets or fund balances at end of year combine lines 18,19, and 20......................................................... 18 35,263. 19 1,761,851 . 20 0 . 21 1,797,114. j! LHA For Paperwork Reduction Act Notice, see page 1 of the separate Instructions. jj jorm 990 (1997) (! 112-05 to 1 ij 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, 1 511481 190 Statement Of All organizations must complete column (A). Columns (6), (C), and (D) are required for section 501(c)(3) and Ftlnt-tinn'_at Pwr%or%a c /d\ fundraising solicitation?............................................................................... Do not include amounts reported on line fits 8b 9b 10b or 16 of Part I. (A) Total 1. , (8) Program services L4 .,u. vpuonai Tor omens. (C) Management and general (D) Fundraising 22 Grants and allocations (attach schedule) cash noncagh S 23 Specific ecific assistance oin individuals ls(attach ch dui 12 24 Benefits P aid to orf r members (attach h schedule) e 25 Compensation of officers, directors, etc ............. 26 Other salaries and wages ................................. 27 Pension plan contributions ............................. 28 Other employee benefits ................................. 29 Payroll taxes ................................................ 30 Professional fundraising fees ........................... 31 Accounting fees .......................................... 32 Legal fees ................................................... 33 Supplies...................................................... 34 Telephone ............................•........ ............. 35 Postage and shipping ............................•....... 36 Occupancy ................................................... 37 Equipment rental and maintenance .................. 38 Printing and publications .............................. 39 Travel......................................................... 40 Conferences, conventions, and meetings ............ 41 Interest...................................................... 42 Depreciation, depletion, etc. (attach schedule) ... 43 Other expenses (itemize): a 22 �;�:<.,:;:;>:;:::<;;:;.>.,.;::::::.;•.:.:•.>:�.::• :'t6:::.. : iFL .............. 0. ••::L.::::;.;;.:::>:.; •.::: �:;:{:;�i>.L.: .i L:::Li:+'i is ti2:•-i%'+.C:: >,f:}{:�r.ii::i: ni:::�: •i �'i:�>i::L:�: �:j<i:::ii:} 0 . 24 25 0. 0. 26 1, 4 2 9 , 0 41. 918,811. 510,230. 27 28 29 1191,274. 76,335. 42,939. 30 31 32 33 452, 845. 452, 845. 34 7, 6 0 6. 4,109i 3,497. 35 36 3, 120 . 3, 120 . 37 14, 747 . 12,851. 1, 896 . 38 73,686 . 17,410. 56,276 . 39 35,736. 25,749. 9,987. 40 41 14,609 . 13,256. 1, 353 . 42 118,582. 27,169. 91,413. 43a b 43b c 43c d 43d a SEE STATEMENT 3 43el 948,002. 706,044. 241,958. 44 Total functions, expenses (add lines 22 through 43) Organizations completing columns (6)-(D), carry these totals to lines13-15.......................................... 44 3, 217, 248. 2,254,579.1 962F669.1 0. Reporting of Joint Costs. - Did you report in column (B) (Program services) any joint costs from a combined educational campaign and �................................................. 0 Yes ® No If'Yes; enter (1) the aggregate amount of these joint costs $ ; (ii) the %mount allocated to Program services $ iii the amount allocated to Management and general $ ; and iv the amount allocated to Fundraising $ MUM Statement of Program Service Accomplishments What is the organization's primary exempt purpose? i► SEE STATEMENT 4 Program Service All organtiations must describe their exempt purpose achievements In a dew and concise manner. state the number of clients served, publications Issued, etc. Discuss ar achievements that e not measurable. (Section 501(c)(3) and (4) organizations end 4947(aJ(1) nonexempt charitable trusts must also enter the amounla grants and, allocations to others.) Wr enses (Required for d 4947( oand trusts; optional brr others.) a RECRUITMENT AND PROVISION OF BLOOD AND BLOOD 2,254,579. COMPONENTS TO AREA HOSPITALS Grants and allocations b Grants and allocations C Grants and allocations d' 191 Grants and allocations e Other program services attach schedule (Grants and allocations $ f Total of Program Service Expenses (should equal line 44, column (8), Program services)........_„........................................... ► 2,254,579. 12�-011 97 2 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 53M,8 1 L � .na.,a„ p..i• •v.•� 4. N VP 990*1- F09M Balance Sheets Note: Where required, attached schedules and amounts within the description column should be for end -of -year amounts only. (A) Beginning of year — (B) End of year 45 Cash - non -interest -bearing .............................................................................. 46 Savings and temporary cash investments ............................................................ 45 -5. 754,599. 46 898,628. 47 a Accounts receivable .......................................... 47a 326,271. b Less: allowance for doubtful accounts .................. 47b 359,445. 47c 326,271. 48 a Pledges receivable .......................................... 48a 2, 016. b Less: allowance for doubtful accounts .................. I 48b 49 Grants receivable ............................................................................................. 2,016. 48c 2,016. 49 — 50 in 051 50 Receivables from officers, directors, trustees, and key employees (attach schedule) ........................................................ ............. ...................... 9265. a Other notes and loans receivable ........................ 511a , b Less: allowance for doubtful accounts .................. I 51b 1 52 Inventories for sale or use ................................................................................. 53 Prepaid expenses and deferred charges ............................................................... 54 Investments - securities (attach schedule) ............................................................ 15,590. 51c 9,265. 83,458. 52 41,344. 13,365. 53 11,188. 54 55 a Investments - land, buildings, and equipment: basis ............................................. 55a b Less: accumulated depreciation (attach schedule) ...................................................... 55b 56 Investments - other ............................................L- ...................... 57 a Land, buildings, and equipment: basis .................. 57 014,211. b Less: accumulated depreciation ........................... I 57b 1,183,560. 58 Other assets (describe 10, 903,106. .56 57c 830,651. 58 ja 41 :3 59 Total assets (add lines 45 through 58) (must equal line 74) ....................................... 60 Accounts payable and accrued expenses ............................................................... 61 Grants payable ................................................................................................ 62 Deferred revenue ............................................................................................. 53 Loans from officers, directors, trustees, and key employees ............................. . ..... 64 a Tax-exempt bond liabilities ................................................................................. b Mortgages and other notes payable ..................................................................... 2, 131,579. 248,601. 59 60 2, 119,358. 194,988. 61 62 63 64a 121,127. 64b 127,256. 65 55 other liabilities (describe 10, 66 Total liabilities (add lines 60throw ah 65) ........................................................... 369,728. 66 322,244. C —a 0 W V C LL 0 '5 Z Organizations that follow SFAS 117, check here and complete lines 67 through 69 and lines 73 and 74 67 Unrestricted ................................................................................................... 68 Temporarily restricted ....................................................................................... 69 Permanently restricted ....................................................................................... Organizations that do not follow SFAS 117, check here and complete lines 70 through 74 70 Capital stock, trust principal, or current funds ......................................................... 71 Paid -in or capital surplus, or land, building, and equipment fund ................................. 72 Retained earnings, endowment, accumulated income, or other funds ........................... 73 Total not assets or fund balances (add lines 67 through 69 OR lines 70 through 72; column (A) must equal line 19 and column (B) must equal One 21) ........................... 174 Total liabilities and not assets / fund balances (add lines 66 and 73) ..................... 1,761,851. 67 1,797,114. 68 69 7 71 72 1,761,851. 73 1r797r114. 2,131,579. 74 2,119,358. Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on Its return. Therefore, please make sure the return is complete and accurate and fully describes, In Part III, the organization's programs and accomplishments. 19 #2 723021 12-05-W 3 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, 1 511481 Financial Statements wH Retum a Total revenue, gains, and other support per audited financial statements .................. ► b Amounts included on line a but not on line 12, Form 990: (1) Net unrealized gains on investments ...... $ (2) Donated services and use of facilities ... $ (3) Recoveries of prior year grants ............ $ (4) Other (specify): Add amounts on lines (1) through (4) ......... ► c Line a minus line b................................. ► d Amounts included on line 12, Form 990 but not on line a: (1) Investment expenses not included on line 6b, Form 990 ... $ (2) Other (specify): $ Add amounts on lines (1) and (2) ............... ► e Total revenue per line 12, Form 990 (line c plus line d) -------------------------- ► per Audited Revenue per T U Reconciliation of Expense Financial Statements With Return 3,252,511. a Total expenses and losses per i audited financial statements ..................... ► b Amounts included on line a but not on F rm rm 990: line Fo 1 Donated services t and use f facilities es () nor 2 P' Y 1 year adjustments ::;:.;:•::.::::;� ed n report o line 20, :::::::..::::<:;: :. <::.,•:::::.:r:::::.r ::.;:.;•::::::::..... Form 990 (J Losses reported orted on ri<:?:'•>># line 20, Form 990 ...5 4 Other s ec' $ i Add amounts on lines (1) through (4) ......... ► 3, 2 5 2, 511. c Line a minus line b................................. ► d Amounts included on line 17 Form 990 but not on line a: (1) Investment expenses �� �'��itv'� •'�•�,•;.::���•;;, not included on line 6b, Form 990 (2) Other (speedy): Add amounts on lines (1) and (2) _•..,•••,••,--, ► e Total expenses per line 17, Form 990 3, 252 , 511 . (line c plus line d) ....................... ► ustees. and Kev Emolovees (List each one even if not comoensated.) per 3,217,248. (A) Name and address (B) Title and average hours per week devoted to position C) Compensation it not p I ,enter -�- (04mbibubons to I ee b-01 Plan*' defer commsation (E) Expense account and other allowances 0. 0. 0. SEE STATEMENT 5 t 19 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100.000 from your o anization and all related organizations, of which more than $10,000 was provided by the related organizations? If'Yes; attach schedule. ► Yes ®No Enter g indicat 93 F 94 It 95 II c 95 C 97 h 98 IS 99 C 100 G 0 101 h 102 G 103 C ,oss amounts unless otherwise d. ogrem service revenue: ,)PROCESSING FEES h3 Unrelated business income Exauded saetlon 512. 513, w514 (E) Related or exempt function income (A) Business code (B) Amount F(a) sion code (D) Amount 2,113,342. )APHAERESIS FEES 675,933. )SPECIAL PROCEDURES 386,949. I) I Medicare/Medicaid payments .............................. 1) Fees and contracts from government agencies ...... embership dues and assessments ........................ terest on savings and temporary ish investments ................................................ vidends and interest from securities ..................... r real estate:::.;::�•::•::<:.>:.: n r (loss) from a rental income o s t to )debt -financed property .................................... i) not debt -financed property ................................. at rental income or (loss) from personal property ...... her investment income ....................................... iin or (loss) from sales of assets her than inventory ............................................. at income or (loss) from special events .................. ross profit or (loss) from sales of inventory ............ :her revenue: 14 35,050. — 8 , 9 7 9 . i I 104 S ( 105 TOTAL (add line 104, columns (B), (D), and (E)).............................................................................. Note- (Line 105 nlus line 1d. Part I. should eaual the amount on line 12. Part 1.1 Subtotal .....................► s,zUl,/.yS. Relationship of Activities to the Accomplishment of Exempt Purposes Line No. ♦ Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). 93 ROVIDES HOSPITALS & PATIENTS NEEDED BLOOD PRODUCTS FOR MEDICAL CARE 93 ROCESSING FEES INCLUDE TESTING FOR VIRAL DISEASES TO PROTECT PATIENTS 93 FROM DISEASE AND INSURE A SAFE BLOOD SUPPLY Information Regarding Taxable Subsidiaries (complete this Part If the 'yes` box on 88 Is checked.) Name, address, and employer Identification number of corporation or partnership Percentage of ownership interest Nature of business activities Total income End -of -year assets N/A % Please Sign Here Under penalties of perjury. I declare that I have examined this return, Including accompanying schedules and statements, and to the best of my knowledge and belief, it Is true, correct, and oomplets. Declaration of preparer (ether than officer) Is based on all Information of which preparar has arty knowledga , TAXPAYER'S COPY i ' Signature of officer Date Type or print name and title Paid Preparers' signature Date s Check employed ► Preparer's SSN Preparers Use only Firm's name (or yours MARYANOV MADSEN GORDON CAMPBELL CPA' S N sett -employed) P . 0. BOX 1826 and address PALM SPRINGS, CA EIN ► ZIP+4 ► 92263 i 1zs101 b 12-a5-V 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 511481 (Form 990) -•r- _. 6 �..��..� (Except Private Foundation), and Section 501(a), 501(f), 501(k), 501(n) or Section 4947(a)(1) 997 Nonexempt Charitable Trust Depanrtnentofthe Tremury Supplementary Information Internal Revenue service lip. Must be completed by the above organizations and attached to their Form 990 (or Form 990EZ). Name of the organization Employer identification number COMMUNITY BLOOD BANK CENTER, INC. 956377019 QM Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See instructions.) (List each one. If there are none. enter •None'l (a) Name and address of each employee paid (b) Title and average hours per week devoted to (c) Compensation (ContributionsPoto n` � (e) Expense account and other more than $50,000 position deed comixneetien allowances JOHN HUNNICUTT --------------------------------- EDICAL DIR 211 EL PARDO AVENUE, SAN RAFEL, CA FULL TIME 68,305. GARY CROWL --------------------------------- UPERVISOR/VI 1451 DIAMOND, REDLANDS, CA FULL TIME 60,854. H_ MACMILLAN-LINDSEY- - - - - - - - - - - - - - HIEF EXECUTI 70100 MIRAGE COVE #53, R. MIRAGE,CA FULL TIME 74,294. PAM MCKAY- - - - - - - - - - - - - - - - - - - - - - - - IS DIRECTOR 48740 DESERT FLOWER, PALM DESERT, CA FULL TIME 60,381. ISMAEL E .- GALANG------------------TECH DIRECTO 66621 MISSION LAKES, DHS,CA FULL TIME 54,406. Total number of other employees paid :.:::.s>.:::.::K?::: .;:>?:<z:;.:::; ::::;•.::: » 'c:s over $50,000 ................. Q JiMU Compensation of the Five Highest Paid Independent Contractors for Professional Services .lee insiructions. LIST eacn one wnetnef inarviouais or TIRmS. IT mere are none enter -none. (a) Name and address of each independent contractor paid more than $50,000 (b) Type of service (c) Compensation NONE -------------------------------------------- NONE -------------------------------------------- NONE ---------------------------- ---------------- NONE NONE -------------------------------------------- Total number of others receiving over $50,000 for professional services ....................... ► 0xY$`:Q%/ '`"` f „•v :: >:�..?:c.x �IC::::•l�W$f fly }i?:;Sf,'v'N�:i'r,�::••,t�,•i. ..f..;.}.:.j�f8'l"JiYNEq•.:::. V}M1 f ..: C rl✓y f y ' ::>%{? ...y _ .�{e:.. p+r•r: •4 .?�.. Lrw For Paperwork Reduction Act Notice, see page 1 of the Instructions to Form 990 (or Form 990-EZ). Schedule A (Foal 123-05 97 7 Vi 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 51148 11 1 J J ceue o M__.. _ __._------- KEM Statement About Activities Yes No 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? X It'Yes; enter the total expenses paid or incurred in connection with the lobbying activites. ► $ Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other organizations checking 'Yes; must complete Part VI-B AND attach a statement giving a detailed description of the lobbying activities. 2 During the year, has the oganization, either directly or indirectly, engaged in any of the following acts with any of its trustees, directors officers, creators, key employees, or members of their families, or with any taxable organization with which any such person is ` ? `•.r`:.' affiliated as an officer, director, trustee, majority owner, or principal beneficiary: a Sale, exchange, or leasing of property? ............. .......... 24 X b Lending of money or other extension of credit?.............................................................................................................................. 12b I I X c Furnishing of goods, services, or facilities?.............................................................................. ................. 1 2c 1 1 X d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)?.................................................................. 12d I I X e Transfer of any part of its income or assets?................................................................................................................................. 2e X If the answer to any question is Nes; attach a detailed statement explaining the transactions. 3 Does the organization make grants for scholarships, fellowships, student loans, etc.?........................................................................... 3 X 4 Attach a statement explaining how the organization determines that individuals or organizations receiving grants or loans from it in furtherance of its charitable programs qualify to receive payments. See instructions............................................................................ :•>:•::�:»:•»:•>::.>;:;•;::•::•>;:.;:.;:.;; FSTM Reason for Non -Private Foundation Status (See instructions.) The organization is not a private foundation because it is (please check only ONE applicable box): 5 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 0 A school. Section 170(b)(1)(A)(ii). (Also complete Part V, page 4.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). 9 0 A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, and state ► 10 0 An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 4. . 11a 0 An organization that normally receives a substantial part of its support from a go+femmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 b 0 A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 ® An organization that normally receives: (1) more than 331/3% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc., functions - subject to certain exceptions, and (2) no more than 33113% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from bygnesses acquired by the organization after June 30,1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: (1) lines 5 through 12 above: or (2) section 501(c)(4), (5). or (6). if they meet the test of section 509(a)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (See instructions on page 4.) a Names f supported o aniza ions (b) Line number from above 14 • Q An organization organized and operated to test for public safety. Section 509(a)(4). (See instructions on page 4.) 196 2-3OS97 8 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 511481 • Support Schedule ,(Complete only ff you checked a box online 10, 11, or 12 above.) Use cash method of accounting. rYOieC Too nldY use Me WorKaneet in the instructions for convening from [ne accrual to the casn mein oo of accounting. Calendar year (or fiscal year be Innin In) .............................. ► (a) 1996 (b) 1995 (c) 1994 (d) 1993 (e) Total 15 Gifts, grants, and contributions received. (Do not Include unusual grants. See line 2b.) .................................... 58,033. 45,765. 34,659. 43,527. 181,984. 16 Membership fees received ......... 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is not a business unrelated to the organization's charitable, etc., purpose ............ 3, 051, 691. 3, 340, 566. 3, 502, 913. 3,236,240. 13,131,410. 18 Gross income from interest, dividends, amounts received from payments on securities loans (sec- tion 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30,1975 2 9 , 6 4 8 . 28,616. 43,218. 16,172. 117 , 6 5 4 . 19 Net income from unrelated business activities not included in line 18 ... 20 Tax revenues levied for the organization's benefit end either paid to it or expended on Its behalf .............................. 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge ............ 22 Other income. Attach a schedule. Do not include gain or Qoss) from sale of capital assets .................................... 23 Total of lines 15 through 22 3,139,372. 3, 414, 947. 3,580,790. 3, 295, 939. 13, 431, 048. 24 Une 23 minus line 17 ............... 87,681. 74,381. 77,877. 59,699. 299, 638. 25 Enter 1%of line 23 .................. 31,394. 34,149. 35,808.1 32,959. •':.:ffiffiffim" "'"' "' 26 Organizations described in lines 10 or 11: a Enter 2% of amount in column (a), line 24............................................. ► 26a N/A ���>,:::.:::�.:;;:��.::c•;:;:�:::::�..:_ b Attach a list which is not open to public inspection) showing the name of and amount contributed by each person (other than a ( governmental unit or publicly supported organization) whose total gifts for 1993 through 1996 exceeded the amount shown ��t> <{'fit ` f ' z '.••s . �:.�;a;;;F;�,;�;:t:f,�•;;;;<,�<;.:;.;:, In line 26a. Enter the sum of all these excess amounts ...................... ► 26b N/A .............................................. ................. e.j:..�. :iY$:Jn•.f:�:•Yi�ti IN `•:'+.: c Total support for section 509 a 1 test: Enter line 24, column e................................................... PP ()() ()........................... ► 26c N/A l d Add: Amounts from column a for lines: 19 19 22 26b ...... ► 26d 26e N/A e Public support (line 26c minus line 26d total)......................................................................................................... ► 261 N/A % f Public support percentage (line 26e (numerator) divided by line 26c(denominatorj)............................................ ► 27 Organizations described online 12: a For amounts included in lines 15. 16, and 17 that were received from a'disqualified person; attach a list to show the name of, and total amounts received in each year from each 'disqualified person' Enter the sum of such amounts for each year. (1996)................................0. �. (1995)...................................... �..:. (1994) �. (1993) ..........................0. b For any amount included in line 17 that was received from a nondisqual'ified person, attach a list to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (include in the list organizations described in lines 5 through 11, as well as individuals.) After computing the difference between the amount received and the larger amount decribed in (1) or (2), enter the sum of these differences (the excess amounts) for each year. (1996)................................0. (1995)......................................0.-. (1994).................. %................ . (1993) ...........................0 .. c Add: Amounts from column (a) for lines: 15 181,984. 16 17 13,131,410. 20 21 00. d Add: Une 27a total 0 • and line 27b total 0 • ► e Public support (line 27c, total minus line 27d total) .................................................. ........ . f Total support for section 509(a)(2) test: Enter amount online 23, column (a) ......... lo- g Public support percentage pine 27e (numerator) divided by line 27f, (denominator)) .................. ► $ 13,431,048. .............................. ► 13,313,394. 9.1240 28 Unusual Grants: For an organization described in line 10,11, or 12, that received any unusual grants during 1993 through 1996, attach a list (which is not open to public inspection) for each year showing the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant. Do not include these grants in line 15. (See instructions.) r� 123 5197 9 I• 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 51146 i 19-7 be completed ONLY by schools that checked the box on line 6 in Part N/A 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing instrument, or in a resolution of its governing body? 21 ................................... 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, and scholarships? ..... 31 31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during the registration period if it has no solicitation program, in a way that makes the policy known to all parts of the general community it serves? ..................................................... ..................................................................... 3. . If *Yes; please describe; if'No; please explain. (If you need more space, attach a separate statement.) .,... 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff?............................................................. b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatorybasis?......................................................................................................................................................... c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships?................................................................................................................................. d Copies of all material used by the organization or on its behalf to solicit contributions?.................................................. ...................... If you answered "No' to any of the above, please explain. (if you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to: aStudents' rights or privileges?................................................................................................................................................ bAdmissions policies?............................................................................................................................................................ c Employment of faculty or administrative staff?........................................................................................... ................................ d Scholarships or other financial assistance?................................................................................................................................. eEducational policies?......................................................... ................................................................................................... fUse of facilities? .................................................................................................................................................................. gAthletic programs?............................................................................................................................................................... hOther extracurricular activities?................................................................................................................................................ If you answered 'Yes' to any of the above, please explain. (If you need more space, attach a separate statement.) 34 a Does the organization receive any financial aid or assistance from a governmental agency?.................................................................. b Has the organization's right to such aid ever been revoked or suspended?....................................................................................... If you answered Yes' to either 34a or b, please explain using an attached statement. `' 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of Rev. Proc. 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? If'No ; attach an explanation.............................................................................. No V ,44 JI-. ,12--os-97 10 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 51148 1 13$ ■iMLIUMoA Lobbying Expenditures by Electing Public Charities (To be completed ONLY by an eligible organization that filed Form 5768) N/A Check here ► a If the organization belongs to an affiliated group. Check here ► b If you checked •a• above and limited control' provisions anniv- Limits on Lobbying Expenditures I (a) (b) To be completed for ALL Affiliated group totals (The term 'expenditures* means amounts paid or incurred) electing organizations N 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) 37 Total lobbying expenditures to influence a legislative body (direct lobbying) .............................. 38 Total lobbying expenditures (add lines 36 and 37)................................ 39 Other exempt purpose expenditures................................................................................. 40 Total exempt purpose expenditures (add lines 38 and 39)................................................... 41 Lobbying nontaxable amount. Enter the amount from the following table - If the amount on line 40 Is - The lobbying nontaxable amount Is - Not over $500,000.................................... 20% of the amount on line 40................................. Over$500,000 but not over$1,000,000............ $1o0,00o Pius 15% of the excess overS5m,000 Over $1,000,000but not am$1,500,000 ......... S175,000plus 10%ofthe excess over $1,000,000 ,,,•„•„ Over $1,500,000 but not over $17,000,000 ......... $225,000 plus 51A of the excess over $1,500,000 ......... Over$17,000,000 ....................................$11000,000...................................................... 42 Grassroots nontaxable amount (enter 25% of line 41)......................................................... 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36....................................... 44 Subtract line 41 from line 38. Enter -0- it line 41 is more than line 38 ....................................... Caution: If there is an amount on either line 43 orline 44, you must file Form 4720. 4-Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50.) Lobbying Expenditures During 4-Year Averaging Period N/A Calendar year (or (a) (b) (c) (d) (a) fiscal year beginning In) ► 1997 1996 1995 1994 Total 45 Lobbying nontaxable amount ........I ............... t 0. 4 ' 'n Lobbying amount 6 Y 9 ceiling :-::.:;;:;??:::.:::.:..::.�::.;��:>::;{.;;:-:?<:::.....:::<.;:-.:-::?•::;:.;;;:-::•?:•:�:::-::•«::?.{::..::. 0% of line 5 e 1 4 5 :>::::.?:<.;•?:•:.{.:;.;::•:>:{•::{.:::.;:.?;:.;:.::;:<:.:::•:::::-::.;:.:{:{?:•.:.:::.:::.:;.?:.;?:.::•?:.::.;:-:::::.?;::::.:.:•.:•:::,::.,•::._::.:..:.:.,::;>:.>:.;:.:.::.?:{::::<::::>:•::{.?:.:�:.;:•?:.?:.?::::.�:.;:{.?:•?:. 0. 47 Total lobbying expenditures .................. 0 48 Grassroots nontaxable amount ........................ 0 . 49 Grassroots ceg amount x., l.. .:$:•\:::::`:.{y::??::.?, �.. �;?�<:>�:::.f,.�:•.:•::::: n\::.•':i'ti+•:.::5:?:+?:•:>isii.`•^2'+.::4+•:i:v�'•`.::•:,� . . -::t•::: n4ti>1:F'.'''"'�}f.•: 150% of line 48 a ......... ti:?v::4:::•?:•rii:{•{:.::• ?}:.?:;ki?i: i:::::{?::ti ..::.::.?:.>:.>?:{:{:{{:.?>:.?:.??.:�::.:{.::.:{.::.;..:-:::.::.� �iY�ii::i:%S:i::tii:�irir:�i+'1,{�i'�iiiii<:tii�i: :.>::.:�:::::.::,�: r:.:::.:::::::.:.::::.::{.>:>:.;;:..;�.?:.:�::.:::::::::::::::::..::::::::.:::?::::::::::..::::>:::.�.,.::::•. ..>.:::•::.:::.�• :: {•'f.•?:•?:•i:•i:vh.....a .. �i:�i::::??:•:y:•?i:{: .....................{.:. k:Y...:":::.w•:::.�..:?::::: ..J ,^?:{•?:•.... n,{...:.n .K..nn....... ...{,....... ........... ..,. ..... . ...... 0 50 Grassroots lobbying expenditures .... :... .......... 0 Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) N/A During the year, did the organization attempt to influence national, state or local legislation, including any attempt to Influence public opinion on a legislative matter or referendum, through the use of: Yes No Amount Volunteers b Paid staff or management include compensation in expenses reported on lines c through h) .. .................................. :...:.. {.:...{.?:•?:•:?..;:::...;..: w::,;'`n:�;�;::;;:>:;:v��;;::s:;:;•;:::�};;:::.:{.: c Media advertisements.................................................................:............................................................... dMailings to members, legislators, or the public................................................................................................ e Publications or published or broadcast statements........................................•,,,,.,........,,,,..._...._.._....................._ f Grants to other organizations for lobbying purposes.......................................................................................... g Direct contact with legislators, their staffs, government officials, or a legislative body ................................................ h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means .......................................... Total lobbying expenditures (add lines c through h).......................................................................................... 0 . mom If'Yes'to any of the above, also attach a statement giving a detailed description of the lobbying activities. 12-05-97 * i 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 51148 1 199 Cto+c Rn1'fi rrn na"ZiM on -Formation Regarding Transfers To and Transactions and Relationships With Noncharitable Exempt Organizations 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? a Transfers from the reporting organization to a noncharitable exempt organization of: (1) Cash........................................................................................................................................................................... (li) Other assets.................................................................................................................................................................. b Other transactions: (1) Sales of assets to a noncharitable exempt organization............................................................................................................ (11) Purchases of assets from a noncharitable exempt organization.........................„..,.._..........,..............._...................._............... (III) Rental of facilities or equipment .................. :................ ........................ ............................................................................... ((v) Reimbursement arrangements.......................................................................................................................................... (v) Loans or loan guarantees................................................................................................................................................ (vi) Performance of services or membership or fundraising solicitations.......................................................................................... c Sharing of facilities, equipment, mailing lists, other assets, or paid employees................................................................................. d If the answer to any of the above is 'Yes,' complete the following schedule. Column (b) should always indicate the fair market value of the goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any transaction or sharing arrangement, show in column (d) the value of the goods, other assets, or services received. Yes No X X X X X X X X X N / A 518(1) a(ii) b(I) b(II) b(ill) b(iv) b(v) b(vi) c (a) Line no. (b) Amount involved (c) Name of nonchadtable exempt organization (d) Description of transfers, transactions, and sharing arrangements 52 a Is the organization directly or indirectly affiliated with, or related to, one or more tax-exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527?..................................................................................................... ► 0 Yes [XI No ii= ia7 12 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 51148- no ONTRIBUTIONS OF $5000 OR MORE STATEMENT 1 � INCLUDED ON PART I, LINE 1D *** NOT OPEN TO PUBLIC INSPECTION *** CONTRIBUTOR'S NAME PALM DESERT FOUNDATION WESTERN ITALIAN GOLF ASSOCIATION EISENHOWER MEDICAL CENTER AUXILIARY CITY OF INDIAN WELLS CONTRIBUTOR'S ADDRESS AMOUNT BOB HOPE CLASSIC BLDG, 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA 92270 15,000. 46000 CLUB DRIVE, INDIAN WELLS, CA 92210 5,000. 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA 92270 5,000. 44-950 ELDORADO DRIVE, INDIAN WELLS, CA 92210 5,000. 0;; r 13 STATEMENT(S) 1 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 511481 - -- - _ __ - 201 FORM 990 GAIN (LOSS) FROM PUBLICLY TRADED SECURITIES STATEMENT 2 DESCRIPTION OFFICE EQUIPMENT TO FORM 990, PART I, LINE 8 GROSS SALES PRICE 0. COST OR EXPENSE NET GAIN OTHER BASIS OF SALE OR (LOSS) 8,979. 0.-8,979. 8,979. 0.-8,979. FORM 990 OTHER EXPENSES STATEMENT 3 DESCRIPTION CONTINUING EDUCATION INSURANCE PROFESSIONAL FEES WORKERS COMPENSATION INSURANCE CLEARING HOUSE FEES OTHER MISCELLANEOUS EXPENSES GROUP INSURANCE LABORATORY COSTS REPAIRS (A) (B) (C) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL 16,845. 2,238. 14,607. 28,995. 18,556. 10,439. 40,036. 40,036. 18,396. 11,591. 6,805. 303,972. 303,972. 138,565. 79,209. 280,813. 41,171. TOTAL TO FM 990, IN 43 948,002. (D) FUNDRAISING 26,010. 112,555. 49,901. 29,308. 280,813. 12,963. 28,208. 706,044. 241,958. FORM 990 STATEMENT OF ORGANIZATION'S PRIMARY EXEMPT PURPOSE STATEMENT 4 PART III EXPLANATION THE MISSION OF THE CENTER IS TO PROVIDE A RELIABLE, SAFE AND CONSISTENT SUPPLY OF VOLUNTEER BLOOD COMPONENTS TO ITS CUSTOMERS AT A REASONABLE COST. 0 14 STATEMENT(S) 2, 3, 4 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 511481 202 FORM 990 PART V - LIST OF OFFICERS, DIRECTORS, STATEMENT 5 TRUSTEES AND KEY EMPLOYEES EMPLOYEE TITLE AND COMPEN- BEN PLAN EXPENSE NAME AND ADDRESS AVRG HRS/WK SATION CONTRIB ACCOUNT DON WILLIAMSON CHAIRMAN 368 RED RIVER ROAD, PALM DESERT, AS REQUIRED CA 0. 0. 0. KAY LANG VICE CHAIRMAN 600 N HIGHLAND SPRINGS, BANNING, AS REQUIRED CA 0. 0. 0. BEVERLY SFINGI SECRETARY 79915 HORSESHOE ROAD, LA QUINTA, AS REQUIRED CA 0. 0. 0. LESTER PETERSON TREASURER 81711 HWY 111, INDIO, CA AS REQUIRED 0. 0. 0. MIKE REMBIS DIRECTOR 47111 MONROE STREET, INDIO, CA AS REQUIRED 0. 0. 0. PATTY NEWMAN DIRECTOR 36 DUKE DRIVE, RANCHO MIRAGE, CA AS REQUIRED 0. 0. 0. CARMEN HARNEY DIRECTOR EMC, 39000 BOB HOPE DRIVE, RANCHO AS REQUIRED MIRAGE, CA 0A 0. 0. JIM LARSON DIRECTOR 6601 WHITE FEATHER ROAD, JOSHUA AS REQUIRED TREE, CA 0. 0. 0. MATTHEW JOHNSON DIRECTOR 73147 BURSERA WAY, PALM DESERT, CA AS REQUIRED ' 0. 0. 0. 15 STATEMENT(S) 5 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 511481 •JAMES HAWKINS DIRECTOR 75275 PURPLE HILLS ROAD, INDIAN AS REQUIRED WELLS, CA 0. 0. 0.K CAROLINE BERKEY DIRECTOR 30 SUNRISE DRIVE, RANCHO MIRAGE, AS REQUIRED CA 0. 0. 0. EMILY WILLIAMS DIRECTOR 38681 BOGET TRAIL, PALM SPRINGS, AS REQUIRED CA 0. 0. 0. RICHARD BRUNER DIRECTOR P.O. BOX 12706, PALM DESERT, CA AS REQUIRED 0. 0. 0. TOTALS INCLUDED ON FORM 990, PART V 0. 0. 0. G 16 STATEMENT(S) 5 15380817 759327 51148 050 COMMUNITY BLOOD BANK CENTER, I 511481 204 COMMUNITY BLOOD BAND CENTER, INC. BUDGET PROJECTION I999-2000 FINANCE COMMITTEE J IM I✓A_SON, CHAIR MARRY ORME FESTER PETERSON, CPA BEVERLY SFINGI STAFF MAC LINDSEY W ANDA MARTIN el U.Is 205 CBBC BUDGET SUMMARY PROJECTIONS FY 1999-2000 TOTAL REVENUES $3,394,048.36 TOTAL EXPENSES $3,361,429.52 GROSS OPERATING INCOME 32,618.84 CONTRIBUTIONS 30,000.00 NET INCOME $62,618.84 TOTAL FTEs (FULL TIME EMPLOYEES) FISCAL BUDGET 1998-99 1999-2000 ADMINISTRATION 2.3 2.5 ADMINISTRATION (BUSINESS) 3.2 2.7 COMMUNITY RELATIONS, 6.5 6.5 INFORMATION SYSTEMS 2.0 1.0 LABORATORY 13.8 10.7 . NURSING 19.1 17.1 TOTAL 46.9 40.5 • Revenues 1. 1999-00 Revenues will rise (4%) due to increased usage of leukoreduced RBCs and apheresis platelets and additional component fee (as described in #2). 2. RBC processing fees have been reduced from $95 to $90 due to alliance and to forego competition. However, CBBC will increase pricing of all components in order to recover NAT testing costs. 3. Stem cell collections should increase slightly due to more patient approvals at Comprehensive Cancer Centers. 4. Therapeutic apheresis will continue to decline due to tighter reimbursement policies. e. e Blood Products 1. Homologous red cell collections for 1998-99 (to date) will be approximately the same as 1997-1998. Higher numbers are predicted for 1999-00, even though testing criteria becomes more and more rigid. 2. Autologous and directed donor collections should decrease slightly this year. 3. Platelet apheresis products will continue to increase due to improved technologies that will allow us to make more products (splits) with fewer donors. • Salaries/Waaes 1. Lab Salaries — may have to increase slightly with the addition of a Donor Counselor/Look-back Coordinator. 2. Nursing Salaries — Will decrease with the release of two (2) full-time employees. a n 1 U.:� R CBBC BUDGET SUMMARY 1999-2000 3. Administrative Salaries — Should stay level. 4. Community Relations Salaries — May increase slightly. General Expenses 1. Outside testing will increase to approximately $22.50 (up $6.00 per unit) per test due to initiation of NAT testing in July 1999. 2. Lab supplies will increase due to costs of additional RBC leukofilters. However, as we increase leuko reduction of platelets via (new) machine technology fewer platelet leuko filters will be needed. 3. Donor supplies should decrease slightly because we will benefit by producing more split -units (as stated above) as fewer apheresis kits will be used. 4. Community Relations expenses will increase due to increased donor recruitment (telerecruiting) costs. 5. Clearinghouse expenses should diminish due to better and more intensive recruiting efforts. 6. Staff education costs should increase slightly due to further regulatory training requirements. 5/16/99 10:51:17 AM 0 1.� 07 . CBBC COMPARATIVE FINANCIAL SUMMARY 1998-99 PROJECTION 1999-2000 PROPOSED BUDGET DESCRIPTION ACTUAL JUL-APR 99 REVENUES AUTOLOGOUS/DIRECTED FEES $ 124,980.00 PROCESSING FEES $ 1,705,754.00 PHERESIS FEES $ 670,690.00 OTHER PROCESS/HANDLING FEES $ 185,648.48 TOTAL OPERATING REVENUES $ 2,687,072.48 MISCELLANEOUS INCOME INTEREST $ 8,844.13 REBATE $ 27,889.07 VENDOR DISCOUNTS $ 1,728.02 TOTAL MISCELLANEOUS INCOME $ 38,461.22 TOTAL OPERATING INCOME $ 2,725,533.70 SALARY & WAGES DONOR $ 478,499.19 LABORATORY $ 334,075.32 DATA PROCESSING $ 36,513.35 COMMUNITY RELATIONS $ 151,274.11 ADMINISTRATIVE SERVICES $ 212,965.80 LL TAXES & WORKERS COMPENSATION $ 120,661.44 TOTAL SALARY EXPENSE $ 1,333,989.21 GENERAL EXPENSES ADVERTISING $ 8,033.60 CLEARING HOUSE $ 258,486.53 CONTRACTS, & OTHER EXPENSES $ 142,934.72 DEPRECIATION $ 100,771.00 DUES & SUBSCRIPTIONS $ 8,558.38 EDUCATION $ 11,066.96 401(K) EMPLOYER MATCH $ 22,764.99 EMPLOYEE GROUP INSURANCE $ 63,958.99 GENERAL & LIABILITY INSURANCE $ 40,915.99 LABORATORY SUPPLIES $ 65,154.73 MAINTENANCE & REPAIRS $ 28,268.29 NURSING SUPPLIES $ 291,444.31 OFFICE SUPPLIES $ 1�,428.97 OUTSIDE TESTING $ 233,524.00 POSTAGE $ 3,855.82 PRINTING & COPYING $ 57,139.97 PROFESSIONAL FEES $ 30,799.21 SHIPPING $ 22,916.61 TELEPHONE $ 7,597.16 UTILITIES $ 24,533.65 TOTAL GENERAL EXPENSES $ 1,435,153.88 MISCELLANEOUS EXPENSES INTEREST GENERAL $ 1,217.60 INTEREST ON IRRADIATOR $ 8,642.03 TOTAL MISCELLANEOUS EXPENSES $ 9,859.63 TOTAL OPERATING EXPENSES $ 2,779,002.72 GROSS OPERATING INCOME (LOSS) $ (53,469.02) CONTRIBUTIONS CAPITAL $ 27,000.00 OPERATING $ 13,479.21 TOTAL CONTRIBUTIONS $ 40,479.21 PROVISION FOR INCOME TAX $ 10.00 NET INCOME AFTER TAX $ (12,999.81) PRACTICE RUN ON 5-6-99 Page 1 TOTAL BUDGET 98-99 $ 175,000.00 $ 2,140,000.00 $ 679,580.00 $ 187,000.00 $ 3,181,580.00 $ 15,000.00 $ 35,000.00 $ 2,600.00 $ 52,600.00 $ 3,234,180.00 $ 574,400.00 $ 433,200.00 $ 70,040.00 $ 168,200.00 $ 272,900.00 $ 135,000.00 $ 1,653,740.00 $ 7,000.00 $ 225,000.00 $ 137,665.20 $ 118,773.00 $ 8,535.00 $ 22,400.00 $ 67,000.00 $ 40.300.00 $ 9B,20b.00 $ 43,000.00 $ 350,000.00 $ 10,900.00 $ 264,370.00 $ 4,700.00 $ 58,400.00 $ 50,000.00 $ 16,440.00 $ 9,700.00 $ 31,023.60 $ 1,563,406.80 $ 1,550.00 $ 10,058.31 $ 11,608.31 $ 3,228,755.11 $ 5,424.89 $ 20,000.00 $ 10,000.00 $ 30,000.00 $ 25.00 $ 35,399.89 VARIANCE 4% 4% 4% 4% 4% 3% 0% -4% 1% 4% -1.2% 1.2% 0.7% 0.0% 0.2% -0.7% 0% -7% -11% 0% -37% -33 % -14% 0% -4% 37% -3% 1% -7% 14% 0% . -7% 0% 0% -2% 0% 2% 3% -60% -48% 1% 316% -35% -40% -37% 0% 146% 1)O 8 l i 3 1:47 PM5/13/99 Community Blood Bank Center May 12, 1999 Information Systems Capital Budget Forecast FY (1999-2000) Submitted by Glenn Wiseman, Director Information Systems 3 New Computer Systems —850.00 ea For replacement of aging systems 2 New LaserJet Printers —900.00 ea For replacement of dying printers 1 CBBC Server Upgrade Hardware —800.00 ea 1 Possible Solomon III Software N3000.00ea Solomon may discontinue our current accounting software package* 1 Miscellaneous Hardware and Software N2000.00ea Total 2550.00 *indications from the material in Solomon press releases and web site information is strongly. hinting that all Solomon III clients need to begin seriously considering upgrading to Solomon IV for Windows. 0 cCojnntionounnl altw lBloo dl Bank, Center ]D)(anor Roorint Melnnt ora in dhalnnl To: Finance Committee From: Nancy Brown, RN CC: Wanda Martin Date: 05/07/99 - ZZ Re: Proposed Capital Purchases Fiscal Year 7/1/99 through 6/30/ 9 "r 13 Blood Shaker/Weight Monitors 4 Precision Calibration Weights, 585gm @ $1573.00 each $20449.00 total @$358.00 each $1,432.00 total $21,887.00 Total To comply with Food and Drug Administration recommendations we must correct the scales that we use when collecting blood units. Over the past several years, we have made various corrections to our existing scales. These measures have failed to satisfy the FDA and it is clear that we must change the scales that we are currently using. I have proposed to Don Rector that we phase in the Shaker/Weight Monitors over the next year as well having existing scales inspected and repaired as necessary. We currently have 28 donor beds (19fixed site beds and 8 mobile beds) I have already ordered 6 Shaker/Weight Monitors and suggest that we purchase at least 13 more over the next-12 months. This will allow for new scales at all fixed sites and the coach. In addition to FDA compliance, this type of scale ensures that we will collect a better blood product. The constant agitation of the blood while it is being collected prevents clot formation that can result in a product that is not usable. It is not possible to agitate a blood unit adequately when using mechanical scales. 5 HemataSTAT Easy Read microhematocrit centrifuges @$1,600.00 each $8000.00 Total Recently there has been some concern regarding the number of donors deferred for low hematocrits. I am currently investigating several alternatives to our current methodology. The HemataSTAT Easy Read is the latest version of the type of centrifuge the we now use, the advantage to the newer instrument is that it features a built-in automatic tube reader. This would eliminate operator error when making qualifying donors and hopefully reduce the number of deferrals and increase units collected. h 10 COMMUNITY BLOOD BANK CENTER 39000 Bob Hope Drive, Rancho Mirage, CA 92270 760-773-4190 �- FEE SCHEDULE EFFECTIVE JULY 1, 1999 • .•. •. Whole Blood $ 125.00 Red Blood Cells (RBC) $ 95.00 Leukoreduced RBC (Prestorage) . $ 125.00 CRYOPRECIPITATE -. Cryoprecipitate $ 60.00 Apheresis Platelets Leukoreduced $ 520.00 Apheresis Platelets Non-Leukoreduced (ONLY WHEN AVAILABLE) $ 495.00 Low Yield Apheresis Platelets $ 375.00 Platelet Concentrates $ 50.00 PLASMA_ Fresh Frozen Plasma $ 60.00 Liquid Plasma $ 40.00 IMSCELLANEOUS• Irradiation: RBC & Pheresis products (per unit) $ 25.00 Random platelets (up to 10 units -per batch) $ 25.00 RBC Washing $ 65.00 Rejuvenation $ 40.00 AUTOLOGOUS/DIRECTED, DONOR PRODUCTS Whole Blood $ 125.00' Red Blood Cells $ 95.00 Leukoreduced RBC (Prestorage) $ 125.00 Autologous/Directed Donor Surcharge $ 60.00 Irradiation (per unit) $ 25.00 Pre -typing Directed Donor (Each Donor) $ 20.00 24 Hour Turnaround (STAT) Testing $ 200.00 DOCKING Pedi-Bag Docking 4 Satellite Packs $ 30.00 6 Satellite Packs $ 40.00 8 Satellite Packs $ 50.00 RBC Leukoreduction $ 30.00 Platelet Leukoreduction $ 30.00 REFERENCE LABORATORY SERVICES ABO Blood Grouping $ 12.50 Absorption and/or Adsorption $ 55.00 Antibody Screen $ 30.00 Antigen Screen (Per antigen, per unit) $ 50.00 CMV Testing $ 20.00 Compatibility Testing (Per Unit) $ 50.00 DAT $ 15.00 DAT-Monospecific, IgG / C3 $ 30.00 Elutions $- 45.00 Enzyme Panel $ 60.00 Red Blood Cell Panel $ 65.00 Red Cell Rh Phenotype $ 75.00 Rh Typing $ 12.50 Selected Cell Panel $ 65.00 Selected Cold Screen Panel $ 25.00 Titration (Antibody/RPR) $ 60.00 Transfusion Reaction Workup, Extensive $ 75.00 Transfusion Reaction Workup, Routine $ 30.00 STAT Crossmatch fees (less than 2 hours) $ 50.00 Mad. Tech Call Back or Patient Workup on weekends holidays & afterhours (11:00pm-7:00am) Per request $ 75.00 MISCELLANEOUS SERVICES Therapeutic Phlebotomy $ 65.00 Hemotemp Tags $ 2.00 ID Bands 4 $ 2.00 . Specimen Golleation $ 15.00 Pre -phlebotomy Hematocrit $ 15.00 DELIVERYIPICKUPISHIPPINM out of area (per box) $ 65.00 Class I Delivery (Non Routine) $ 30.00 Class 11 Delivery (STAT) $ • 50.00 Non -routine specimen pick-up $ 30.00 NOTICE : In the event CBBC is required to perform new additional testing for products, CBBC reserves the right to charge extra fees for said testing for all products, on a pro -rat? basis, with 30 days written notice to customers. For special product orders (i.e. Frozen RBCs, AABB Rare Donor products, etc.) CBBC will pass -through the extra charges to customers, as necessary. CBBC will no longer have Apheresis products on consignment. 211 0 J Tdf 4:W Qut«1w AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: STUDY SESSION: Consideration of a Resolution of the City PUBLIC HEARING: Council of the City of La Quinta, California Approving an Application for a Habitat Conservation Fund Program Grant to Develop a Trailhead at the Cove Oasis RECOMMENDATION: Adopt a Resolution of the City Council of the City of La Quinta, California approving an application for a Habitat Conservation Fund Program Grant to develop a trailhead at the Cove Oasis. FISCAL IMPLICATIONS: The proposed project, as it appears in the Fiscal Year 1998-99 Budget and CIP, is estimated to cost $200,000. On September 15, 1999, three bids for design services were opened by the City and the proposals far exceeded the budgeted $20,000 for design services. Rather than underestimate the final cost of the proposed project and potentially lose grant funding, staff is proposing to submit the grant application showing an estimated cost of $274,312 for the project. The Habitat Conservation Fund Grant program requires a 50% match by local governments (i.e. $137,156), thereby making the grant request $137,156. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the General Fund to encourage, support and promote economic development." The development of the trailhead may be considered as a means to promote economic development through eco-tourism. Prevailing wages will be required, however, if required by the State as part of this grant program, or if federal monies are utilized for the project. BACKGROUND AND OVERVIEW: The City has been notified by the State Department of Parks and Recreation that grant funds for trail related projects are available through the Habitat Conservation Fund Program. 21? Staff reviewed the City's various options and is recommending submission of an application for grant funds to construct the Cove Oasis Trailhead. (The City is currently in the process of selecting a consultant for design services for the Cove Oasis Trailhead project as part of the Fiscal Year 98-99 CIP.) Grant awards are anticipated to be announced in the spring of 2000 which will coincide with the construction schedule for the Cove Oasis Trailhead. The proposed project involves the construction of a trailhead at the Cove Oasis, a stand of date palms planted two years ago in the Cove area of the City (south of Calle Tecate). The location is in a previously disturbed area due to flood control work. As proposed, the trailhead project includes, but is not limited to the following amenities: ♦ three (3) shade structures with picnic tables; ♦ rock -enhanced restrooms, benches, and trash receptacles (for aesthetic purposes and to blend in with the environment); ♦ water fountain and spigot; ♦ water feature (to evoke an "oasis" feeling); ♦ emergency phone call box (911 calls only); ♦ informational panels containing information about the trails in the area, the culture and history of the area, and wildlife and plant life in the area. The City's 1992 General Plan envisioned a "park" facility in the general area of the proposed Cove Oasis Trailhead and the City is using the General Plan's Environmental Impact Report as the environmental certification for this project. The attached grant application (Attachment 1) contains further details including a project description, estimated engineering/construction costs, maps, project photographs and other materials. At this writing, the application is not complete; however, it will be completed in time for submission by the October 1, 1999 deadline. This item is one of two grant applications to be considered by the Council on September 21, 1999, both of which are for the development of the Cove Oasis Trailhead. 213 002 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council of the City of La Quinta, California approving an application for a Habitat Conservation Fund Program Grant to develop a trailhead at the Cove Oasis; or 2. Do not adopt a Resolution approving the application; or 3. Provide staff with alternative direction. Respectfully submitted, v 1 j$�� — Britt W. Wilson, Management Analyst City Manager's Office Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Habitat Conservation Fund Program grant application CAMyData\WPDocs\CITY COUNCIL\CCSTFFRECHABITATFUNDTRAILGRANT09-21-99.wpd 21.4 003 RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING GRANT FUNDS FOR THE LOCAL AGENCY GRANT PROGRAM — FISCAL YEAR 1999-2000 UNDER THE HABITAT CONSERVATION FUND PROGRAM OF THE CALIFORNIA WILDLIFE PROTECTION ACT OF 1990 FOR THE DEVELOPMENT AT THE COVE OASIS TRAILHEAD WHEREAS, the people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire and/or develop facilities for public recreational and fish and wildlife habitat protection purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of a portion of the program within the State, setting up necessary procedures governing application by local agencies under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of the application before submission of said application to the State; and WHEREAS, said application contain assurances that the applicant must comply with; and WHEREAS, the applicant will enter into an agreement with the State of California for acquisition or development of the project; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby: 1. Approves the filing of an application for the Habitat Conservation Fund Grant Program under the California Wildlife Protection Act of 1990 State grant assistance for the above project; and 2. Certifies that said applicant understands the assurances and certification in the application form; and 3. Certifies that said applicant has or will have available prior to commencement of any work on the project included in this application, the required match; and will have sufficient funds to operate and maintain the project; and 4. Appoints the City Manager, or his designee, as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. 215 = PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council, held on this 21"t day of September, 1999 by the following vote: AYES: NOES. - ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: REGENIA HENSLEY, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn C. Honeywell, City Attorney City of La Quinta, California CAmydocumentsWailhead resolution 216 005 ATTACHMENT 1 FOR THE COVE OASIS: SITE OF PROPOSED COVE OASIS TRAILHEAD Submitted to the California Department of Parks and Recreation by The City of La Quinta P.O. Box 1504 La Quinta, California 92253 October 1, 1999 217 007 CALIFORNIA WILDLIFE PROTECTION ACT OF 1990 HABITAT CONSERVATION FUND PROGRAM APPLICATION THIS FORM AND REQUIRED ATTACHMENTS MUST BE SUBMITTED FOR EACH PROJECT SITE PROGRAM TYPE (check one below) ❑ Deer Lion ❑ Wetlands ❑ Anadromous and Trout n RTEP n Riparian Trails and Prnnrame PROJECT NAME AMOUNT OF GRANT REQUESTED COVE OASIS TRAILHEAD (minimum grant — $20,000 except trails) $ 137,156 ESTIMATED TOTAL PROJECT COST (State grant and other funds) $ 2 7 4 , 31 2 GRANT APPLICANT (agency and address, include zip code) COUNTY Riverside City Of La Quinta P.O. Box 1504 La Quinta, CA 92253 PROJECT ADDRESS N.A. NEAREST CROSS STREET Calle Tecate SENATE DISTRICT NO. ASSEMBLY DISTRICT NO. 37 80 GRANT APPLICANT'S REPRESENTATIVE TITLE PHONE AUTHORIZED IN RESOLUTION (name typed) Thomas P. Genovese City Manager (760) 777-70 PERSON WITH DAY-TO-DAY RESPONSIBLITIES FOR PROJECT IF TITLE PHONE DIFFERENT FROM AUTHORIZED REPRESENTATIVE (name typed) Britt W. Wilson Mgmt. Analyst (760) 777-70 BRIEF DESCRIPTION OF PROJECT Development of Trailhead Facility 35 35 * Water * 3 Shade Structures w/Picnic Tables * Restrooms and benches * Trash Containers * Informational Panels (maps, wildlife * Emergency Phone info, etc.) P For Development projects, Land Tenure -Project is 1 acres. 110 Acres owned in tee simple by Gran(Applicant. Acres available under a year lease. Acres other interest (ixpWf# For Acquisition projects, Project land will be Acquired in tee simple by Grant Applicant. Acquired in other than tee simple fxplairO acres. I certify that the information contained in this project application form, including required attachments, is accurate and that I have read and understand the important information and assurances on the reverse of this form. SIGNED Grant Applicant's Authorized Representative as shown in Resolution DPR 879 (New 8/91) Front CALIFORNIA STATE PARKS - LOCAL ASSISTANCE OFFICE DATE PAGE 14 il' City of La Quinta Cove Oasis Trailhead "RArr BASIC ELIGIBILITY The City of La Quinta is a municipal government, incorporated in May 1982. The City became a charter city effective January 1, 1997. IL ACTION TO BE TAKEN The proposed project is the development of a trailhead in the southwestern portion of the City of La Quinta. III. ORGANIZATIONAL CAPABILITY 1. What is your experience in administering grants? The City of La Quinta has been awarded and has implemented numerous grants including, but not limited to, the following: Local Law Enforcement Block Grants, SB821 Bicycle and Pedestrian Safety Grants, AB471 Environmental Enhancement and Mitigation Grant, Proposition 70 Urban Forestry Grants, Bicycle Lane Account Grants, Certified Local Government Grants, and Tire Recycling Grant 2. What is your experience in operating/maintaining this type of project or other similar recreation or wildlife area projects? The City of La Quinta maintains over 30 square miles of public infrastructure including streets; two major parks including one with a municipal pool, tennis courts, roller hockey rink and other facilities; landscape medians and parkways, and the civic center complex. The City has a public works maintenance crew of eleven people headed up by a maintenance manager and three foremen. 3. How do you propose to maintain and operate the project? The City will budget funds within its annual budget to maintain the project. As indicated previously, the City does have an 1 1- person maintenance crew; however, most projects are maintained by specialists hired by the City (e.g. professional landscape/janitorial companies). ORApt us 010 City of La Quinta Cove Oasis Trailhead � ' a IV. PROJECT READINESS 1 . How soon after funds become available can the project be started? What is your projected date for project completion? The City is ready to begin construction within approximately thirty (30) days after funds become available. This project was contemplated in the City's General Plan and was part of its EIR. The City is currently processing updated environmental clearances as part of the design process (anticipated to be awarded to a consultant on October 5, 1999). Construction is slated to begin near the end of the first quarter of 2000. The project is estimated to take approximately ninety (90) days to complete and should be completed by no later than the end of the second quarter of 2000. 2. For development projects, have construction plans already been prepared? The City is anticipating awarding a design contract at the October 5, 1999 City Council meeting. It is anticipated that construction drawings will be ready within one hundred twenty (120) days of contract award. V. NEED FOR PROJECT 1. Community Need a. Why should this particular project be funded? La Quinta is directly served by at least four trails (Bear Creek Canyon, Boo Hoff, Guadalupe, and Morrow) with connections to several others. Three of these trails appear in the book 75 Great Hikes in and near Palm Springs and the Coachella Valley. These trails appear on regional trails maps and in trail guides and it is staff's belief that this reflects the interest in these trails. Currently, the area around the proposed Cove Oasis Trailhead is well used by La Quinta residents. In the mid-1990's, the City built the Bear Creek Channel bikepath (with an adjacent dirt surfaced trail for equestrians or others seeking alternate 220 Oil City of La Quinta Cove Oasis Trailhead trail surfacing). The Bear Creek Channel bikepath has been extremely popular with trail users and staff believes it is indicative of the use that can be expected of the Cove Oasis Trailhead. Although La Quinta residents and visitors will benefit from the development of the Cove Oasis Trailhead, it is believed that users from outside of the area that come to use the trails and trailhead will benefit as well. Although it is hard to estimate actual trail usage, it is not unreasonable to expect an average daily usage of the Cove Oasis Trailhead to be in the range of 20-50 people during peak season. Considering the population base of the Coachella Valley is only 270,000 and the summer heat (often in excess of 1201 prohibits trail access for 3-5 months per year, the estimated use of 20-50 people per day reflects good trail usage. The City's Parks and Recreation Division has used the trail system in La Quinta as part of its participation in California Trails Days and is supportive of offering future classes that will use the trail/trailhead to expose people to the natural and historical wonders offered. b. Is there a deficiency of similar opportunities? The proposed Cove Oasis Trailhead will be the first of its kind in the City of La Quinta and surrounding area. To staff's knowledge, the only other developed trailhead in the greater geographical area known as the Coachella Valley is the Art Smith Trailhead which lies approximately six (6) miles to the west in the city of Palm Desert. The Art Smith Trailhead consists of only a parking lot; therefore, it is difficult to compare it to the proposed Cove Oasis Trailhead and its proposed amenities. There are other minor facilities in the Coachella Valley such as a hitching post and horse watering trough in a city park in the City of Rancho Mirage; however, none is established as a fully developed trailhead. The Coachella Valley is comprised of nine cities having a population in excess of 270,000 and that number swells by an estimated 110,000 annually due to tourism, the economic 221 01� City of La Quinta Cove Oasis Trailhead DRAFT mainstay of the Coachella Valley. The nine cities are adjacent to the Santa Rosa Mountains National Scenic area which contains abundant trails, many of which were used by the Native Americans hundreds of years ago and are used today by equestrians, hikers and mountain bikers. The trails provide recreation to the Valley's residents, especially groups like the Coachella Valley Hiking Club and the Desert Riders, an equestrian group. As a result of the preceding, there is an increasing demand for hiking and riding opportunities in the Valley. C. Is there support for the project (citizen involvement, donated land or materials, volunteer labor, outside funds, letters of support)? The City believes there is widespread community support for the proposed project particularly in light of the existing trail usage in the area. Several support letters are attached. La Quinta will endeavor to utilize volunteers, or donated materials to the extent possible; however, there is no formal program in place and it is difficult because the City will be hiring a contractor to perform the construction as opposed to City employees building the project. d. Is this project consistent with state, regional or local plans? The proposed project is consistent with the City's General Plan particularly the Land Use Element, the Circulation Element, the Open Space Element, and the Park and Recreation Element. The City's General Plan envisions a traihead (park facility) in this location and the policies and goals of the General Plan (regarding trails and recreation) further support the development of this project. In addition, a regional trails map published by the Coachella Valley Trails Council in conjunction with the Bureau of Land Management, South Coast Resource Area, U.S. Forest Service, Riverside County, Coachella Valley Cycling Association, and the Desert Riders indicates a trailhead at the location for the proposed Cove Oasis Trailhead. 222 013 City of La Quinta Cove Oasis Trailhead RRaFr e. Does the project connect to or compliment other recreation or wildlife areas or facilities? The proposed project will serve as a hub to link trail users to the four trails (Bear Creek Canyon, Boo Hoff, Guadalupe, and Morrow) in the immediate vicinity. Some of these trails lead deep into the surrounding Santa Rosa Mountains and connect to other trails. There is also a strong movement to connect La Quinta's trails directly to the Art Smith Trailhead and, from there, to the Palm Springs area. (Mr. Art Smith has been working on this concept for 30 years and believes it will happen this year.) The Boo Hoff Trail -Morrow trail, which is directly served by the proposed project offers access to Riverside County's 700 acre Lake Cahuilla Park. The Bear Creek Oasis and the Guadalupe Trails lead deep into the mountains including the Santa Rosa Wilderness area where Peninsular Bighorn Sheep have been observed. The Guadalupe Trail eventually ties into the Cactus Springs trail and the Ribbonwood Equestrian Camp near Highway 74 to the west of La Quinta. In addition to the trails' connections, the project will also connect to the Bear Creek Channel Bikepath, a circuitous route around the southern portion of the City, thereby further enhancing the network of trails in the area. f. Describe public access to the project site and any barriers to public access. The proposed Cove Oasis Trailhead is approximately 1 /4 mile from a residential area of La Quinta allowing the residents easy access to its benefits. There is a relatively easy hike to the project via a dirt surfaced trail. Besides nearby street parking, there are two dirt parking lots located on Calle Tecate (the closest street to the project) that can be utilized by patrons of the proposed trailhead. And, as previously indicated, the Bear Creek Channel Bikepath ties directly into the access trail to this facility. A regional bus agency serves La Quinta and there is a bus stop approximately 1 /2 mile away from the site of the trailhead. 223 014 City of La Quinta Cove Oasis Trailhead The project will be built to ADA standards and the trail from the City street to the facility will be accessible to persons with disabilities to the extent possible given the context of the location of the project. 2. Wildlife Habitat Justification The proposed project lies at the toe of the slopes of the Santa Rosa Mountains National Scenic Area. The following is a description of the Santa Rosa Mountains taken from a Bureau of Land Management brochure: "Jutting skyward 7,400 feet above the Coachella Valley, the Santa Rosa Mountains are a true desert mountain treasure, a unique blend of plants, animals, and topography. Boulder - strewn rockscapes are sliced by deep canyons and shallow drainages where perennial springs support numerous palm oases. These waterholes provide critical habitat for the nations's largest herd of Peninsular ranges bighorn sheep. They are also home to the endangered desert salamander which is found in one isolated canyon in the Santa Rosa Mountains." The project site lies in a previously disturbed alluvial fan area and is surrounded by stark desert mountains, but as one gains elevation, palm trees, junipers, and pinyon pines can be found as well as a wide variety of plant life and the animals that feed on this plantlife. The City's General Plan indicates that the following bird species have been observed in La Quinta: Prairie Falcon, Golden Eagle, Vermillion Fly -catcher, Black -tailed Gnatcatcher, Crissal Thrasher, and Le Conte's Thrasher. Other species observed in La Quinta and expected to be seen in the vicinity of the project include jackrabbits, dove, gambel's quail (the City Bird), numerous lizard species, owls, snakes, and rodents. C:\MyData\WPDocs\GRANTS\trail head granthabitatI 999. wpd DRAFT 2za 015 l- COVE OASIS TRAILHEAD COST ESTIMATES Administration $12,500 Engineering 25,000 Construction 192,500 Inspection 19,375 Contingency (10%) 24,937 TOTAL $2741312 LOCATION MAP City of La Quinta 020 JJI SAN BERNARDNO COUNTY —jl— RIVERSIDE COUNTY North Palm Springs 0 CATHEDRAL I w,-R I S JOSHUA TREE NATIONAL MONUMENT t Hem sky v.INy U �' N •\ I Thousand Palms 51 L. n PROJECT AREA RANCHO MIRAGE •\ PALM DESERT .I �COACHELLAmLA OUINTA II Pinyon Pines J ' i SAN BERNARDINO NATIONAL FOREST IFlowing '1 SCALE: 1' a 4 112 MILES REGIONAL MAP I-)" 27 021 022 tt 1 YTl ' 2 i —Fla t�. ' ~ ?• Y f 1. fA�E.-as �{ jl � ,an t \r �.2L ,.'N f 3' j� � :'. ¢;yrz.'x'`r.- as,�A � ,, .�s5�'.0 x,�z . •yy w�"�- ��ia« � 4t�, ,��, ;'� j � £ '� ^r u 4. * b. ���'�''�FHt��4�' ?i a,'d#"�" T��kf� � 4"�E N' �f.Y..1�� �'}�,T 7.,� • 5� f!f' ��. t ,.. `r ,�€".- .- _ ,. ... ss- d�Y n.'' � x°�s &"M�j� �J .F ��},1. k�xe,,y'�'�.`�ey�`�� ��'1s� rJt .�s'`'b w - C,}ice 'G's F /� �"•, i _� x ?`�.d S✓-x �. yn 1 4`�4t}�";- �. r � 4-(' � _;: a 1xs x, // .+ all-�- � W Now �'�, f .�; � � i 4. j }�^✓. vY 'S' „ra, � s. � . i--ram••' WI 121/0 arr� b� � 1.�Mh, Y "'��"�ti5'.y,��� > ",4z+^t„1 g,$F�i c � 4xj � � $�rr �.' µ J.•-S n � .t TOP PHOTO: AERIAL VIEW OF COVE OASIS, SITE OF PROPOSED TRAILHEAD (NOTE THAT THE PROJECT IS IN A PREVIOUSLY DISTURBED FLOOD PLAIN) BOTTOM PHOTO: ANOTHER AERIAL VIEW SHOWING COVE OASIS AND ITS PROXIMITY TO THE CITY OF LA QUINTA. 230 025 AGENDA CATEGORY: BUSINESS SESSION: A( COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Resolution of the City PUBLIC HEARING: Council of the City of La Quinta, California Approving an Application for a Recreational Trails Program Grant to Develop a Trailhead at the Cove Oasis RECOMMENDATION: Adopt a Resolution of the City Council of the City of La Quinta, California approving an application for a Recreational Trails Program Grant to develop a trailhead at the Cove Oasis. FISCAL IMPLICATIONS: The proposed project, as it appears in the Fiscal Year 1998-99 Budget and CIP, is estimated to cost $200,000. On September 15, 1999, three bids for design services were opened by the City and the proposals far exceeded the budgeted $20,000 for design services. Rather than underestimate the final cost of the proposed project and potentially lose grant funding, staff is proposing to submit the grant application showing an estimated cost of $274,312 for the project. The Recreational Trails Grant program requires a 20% match by local governments (i.e. $54,862), thereby making the grant request $219,450. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the General Fund to encourage, support and promote economic development." The development of the trailhead may be considered as a means to promote economic development through eco-tourism. Prevailing wages will be required, however, if federal grant monies are utilized for the project. BACKGROUND AND OVERVIEW: The City has been notified by the State Department of Parks and Recreation that grant funds for trail related projects are available through the Recreational Trails 231 Program which is funded with federal funds under the Transportation Equity Act for the 21st Century (TEA-21). Staff reviewed the City's various options and is recommending submission of an application for grant funds to construct the Cove Oasis Trailhead. (The City is currently in the process of selecting a consultant for design services for the Cove Oasis Trailhead project as part of the Fiscal Year 98-99 CIP.) Grant awards are anticipated to be announced in the spring of 2000 which will coincide with the construction schedule for the Cove Oasis Trailhead. The proposed project involves the construction of a trailhead at the Cove Oasis, a stand of date palms planted two years ago in the Cove area of the City (south of Calle Tecate). The location is in a previously disturbed area due to flood control work. As proposed, the trailhead project includes, but is not limited to the following amenities: ♦ three (3) shade structures with picnic tables; ♦ rock -enhanced restrooms, benches, and trash receptacles (for aesthetic purposes and to blend in with the environment); ♦ water fountain and spigot; ♦ water feature (to evoke an "oasis" feeling); ♦ emergency phone call box (91 1 calls only); ♦ informational panels containing information about the trails in the area, the culture and history of the area, and wildlife and plant life in the area. The City's 1992 General Plan envisioned a "park" facility in the general area of the proposed Cove Oasis Trailhead and the City is using the General Plan's Environmental Impact Report as the environmental certification for this project. The attached grant application (Attachment 1) contains further details including a project description, estimated engineering/construction costs, maps, project photographs and other materials. At this writing, the application is not complete; however, it will be completed in time for submission by the October 1, 1999 deadline. This item is one of two grant applications to be considered by the Council on September 21, 1999, both of which are for the development of the Cove Oasis Trailhead. 3'' 002 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council of the City of La Quinta, California approving an application for a Recreational Trails Program Grant to develop a trailhead at the Cove Oasis; or 2. Do not adopt a Resolution approving the application; or 3. Provide staff with alternative direction. Respectfully submitted, Britt W. Wilson, Management Analyst City Manager's Office Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Recreational Trails Program Grant application #0 CAMyData\WPD—\CITY COUNCIL\CCSTEERECREATIONALTRAILGRANT09-21-99.wpd TOP PHOTO: AERIAL VIEW OF COVE OASIS, SITE OF PROPOSED TRAILHEAD (NOTE THAT THE PROJECT IS IN A PREVIOUSLY DISTURBED FLOOD PLAIN) BOTTOM PHOTO: ANOTHER AERIAL VIEW SHOWING COVE OASIS AND ITS PROXIMITY TO THE CITY OF LA QUINTA. 234 ®2.tf 021 },•. � y , r � s "stir s 7: t � X �Y r ' � s � 0..9r? .y,, v yy fa . ,.«♦ -f'_. � , �y AV '�+'9k r jN P � '}1�r. 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O sky Valley Wrml loser, Haven\ o�.i►i�hoti /b 1NAlY CATHEDRAL CITE RANCHO MIRAGE • • PALM DESEF Thousand Patens on LA PROJECT AREA COACHELLA Pinyon O Ines I I SAN SERNARDINO NATIONAL FOREST Flowing I SCALE: 1' s 4 1/2 MILES REGIONAL MAP 237 oZo LOCATION MAP City of La Quinta - 238 019 COVE OASIS TRAILHEAD COST ESTIMATES 11 Administration $12,500 Engineering 25,000 Construction 192,500 Inspection 19,375 Contingency (10%) 24,937 TOTAL $274,312 33 016 City of La Quinta Cove Oasis Trailhead to this facility. A regional bus agency serves La Quinta and there is a bus stop approximately 1 /2 mile away from the site of the trailhead. 2. Describe the degree to which your project provides trail linkages near homes, workplaces and other recreational open space. The proposed project serves as the hub for the four major trails in La Quinta in addition to the Bear Creek Channel Bikepath and therefore provides trail linkages. The trailhead is approximately 1 /4 mile from a residential area of the City. C. ORGANIZATIONAL CAPABILITY: 1. Discuss your capability for developing, operating, or maintaining trail projects or similar projects. The City of La Quinta incorporated in May of 1982 and maintains over 30 square miles of public infrastructure including streets; two major parks including one with a municipal pool, tennis courts, roller hockey rink and other facilities; landscape medians and parkways, and the civic center complex. The City has been awarded numerous federal and state grant awards and has successfully implemented those grants including the City's financial commitment to maintain the facilities paid for with grant funds. The City has the financial wherewithal to maintain the project. D. PROJECT READINESS: 1. How soon can the project start after the funds become available? The City is ready to begin construction within 30 days after funds become available. All environmental clearances are complete and the facility is currently undergoing the formal design process. Construction is slated to begin around the end of the first quarter of 2000. C:\MyData\WPDocs\GRANTS\trail head grant 1 999.wpd 240 014 City of La Quinta Cove Oasis Trailhead 7. E:3 13 DRAFT Cahuilla Indians who maintain several Indian casinos in the area. A water reservoir located easterly of the proposed trailhead site is called Lake Cahuilla and is part of Riverside County's 700 acre Lake Cahuilla Park located within the city limits of La Quinta. Like the Salton Sea, modern day Lake Cahuilla can be seen from a point approximately 3/4 mile from the site of the proposed trailhead. Describe how the project provides for diversified recreational uses and/or trail corridor sharing? The proposed Cove Oasis Trai/head serves as the entrance to four trails, all of which are multi -use, allowing use by equestrians, pedestrians, and bicyclists as appropriate. Informational panels proposed for the trailhead will allow varied interest groups to enjoy the area (wildlife viewing, historic Indian trails, etc.). The project will be handicapped accessible. Does your project provide additional benefits, like minimizing the impact of current trail use to the environment, opportunities for commuting, etc.? The informational panels are meant to not only inform but also to protect the natural environment of the area. For example, Peninsular Bighorn are located in some portions of the Santa Rosa Mountains and the City proposes to work with wildlife officials regarding closure areas (e.g. during lambing season) and to educate the public via informational panels at the trailhead. The trailhead will reduce the impact upon the surrounding land by providing trash containers, bathrooms, and similar features and alerting trail users to trail restrictions and rules. ACCESS: 1 . Describe the available access to the project site (public transportation, bicycle lanes, staging areas, etc.) and/or how the project will improve access. The project site is approximately 1 /4 mile from the nearest street making it accessible to most people. There is a relatively easy hike to the project via a dirt surfaced trail. Besides nearby street parking, there are two dirt parking lots located on Calle Tecate (the closest street to the project) that can be utilized by patrons of the proposed trailhead. And, as previously indicated, the Bear Creek Channel Bikepath ties directly into the access trail 241 013 City of La Quinta Cove Oasis Trailhead Cycling Association, and the Desert Riders indicates a trailhead at the location for the proposed Cove Oasis Trailhead. 5. How will this project connect or compliment other trails or result in the development of urban trail linkages near homes and workplaces? As previously indicated, La Quinta is directly served by four trails (Bear Creek Canyon, Boo Hoff, Guadalupe, and Morrow) and there is a strong movement to connect La Quinta's trails directly to the Art Smith Trailhead and, from there, to the Palm Springs area. (Mr. Art Smith has been working on this concept for 30 years and believes it will happen this year.) The proposed Cove Oasis Trai/head is approximately 1 /4 mile from a residential area of La Quinta allowing the residents easy access to its benefits. In addition to the trails' connections, the project will also connect to the Bear Creek Channel Bikepath, a circuitous route around the southern portion of the City, thereby further enhancing the network of trails in the area. 6. Are there additional points of interest that contribute to the project (historic, cultural, geographical or scenic)? The proposed Cove Oasis Trailhead lies at the toe of the slopes of the Santa Rosa Mountains National Scenic Area which is under strong consideration to become a national monument soon. The stark beauty of the desert mountains against the blue desert sky is a sight to behold. Geographical wonders of alluvial fans, mineral veins, mountains and desert washes surround the area of the proposed project. The site offers views not only of the surrounding Santa Rosa Mountains, but also the little San Bernardino Mountains of Joshua Tree National Park to the north as well as views of the eastern end of the Coachella Valley. Although not directly visible from the site of the proposed project, the Salton Sea lies to the east and can be seen from a point approximately 3/4 mile from the trailhead. A portion of La Quinta was a part of the site of ancient Lake Cahuilla which provided a rich food source and camping areasource for the Indians of the area. Indian trails and other evidence of their existence (potsherds, arrowheads, etc.) are still present today in the mountains surrounding La Quinta. Ancient Lake Cahuilla dried up approximately 500 years ago, but natural springs and seeps sustained the native population of Indians in the area and the descendants of these ancient Indians are today's Desert 242 012 City of La Quinta Cove Oasis Trailhead Oasis Trai/head, it is believed that users from outside of the area that come to use the trails and trailhead will benefit as well. Although it is hard to estimate actual trail usage, it is not unreasonable to expect an average daily usage of the Cove Oasis Trai/head to be in the range of 20-50 people during peak season. Considering the population base of the Coachella Valley is only 270,000 and the summer heat (often in excess of 120°) prohibits trail access for 3-5 months per year, the estimated use of 20-50 people per day reflects good trail usage. The City's Parks and Recreation Division has used the trail system in La Quinta as part of its participation in California Trails Days and is supportive of offering future classes that will use the trail/trailhead to expose people to the natural and historical wonders offered . 3. Is your project supported by others (non-profit groups, public agencies, or citizen groups)? If so, attach letters of support. Is there additional support for the project (outside funding, donated materials, volunteer labor, trail patrols)? The City believes there is widespread community support for the proposed project particularly in light of the existing trail usage in the area. Several support letters are attached. La Quinta will endeavor to utilize volunteers, or donated materials to the extent possible; however, there is no formal program in place and it is difficult because the City will be hiring a contractor to perform the construction as opposed to City employees building the project. 4. How is the project consistent with Statewide Comprehensive Outdoor Recreational Plan (SCORP), Statewide Trails Plan, city, county, or regional master plan or the applicant's general plan. The proposed project is consistent with the City's General Plan particularly the Land Use Element, the Circulation Element, the Open Space Element, and the Park and Recreation Element. The City's General Plan envisions a traihead (park facility) in this location and the policies and goals of the General Plan (regarding trails and recreation) further support the development of this project. In addition, a regional trails map published by the Coachella Valley Trails Council in conjunction with the Bureau of Land Management, South Coast Resource Area, U.S. Forest Service, Riverside County, Coachella Valley 24 011 Stale of California DEPARTMENT OF PARKS AND RECREATION RECREATIONAL TRAILS PROGRAM APPLICATION This Form and Required Attachments Must Be Submitted for Each Project Site PROGRAM TYPE: Check Appropriate _XNon-Motorized Motorized PROJECT NAME COVE OASIS TRAILHEAD APPLICANT Agency and address, include zip code City of La Quinta P.O. Box 1504 La Quinta, CA 92253 COUNTY OF APPLICANT Riverside Person with day-to-day responsibility APPLICANT TYPE _ XMunicipal ___Slate Non -Profit AMOUNT OF GRANT REQUESTED $ 219,450 ESTIMATED TOTAL PROJECT COST (Stale Grant and other funds) $ 274,312 ESTIMATED DATE OF COMPLETION April - May 2000 COUNTY OF PROJECT I NEAREST CITY Riverside PROJECT ADDRESS N.A. NEAREST CROSS STREET SENATE DISTRICT NO. 37th CONGRESSIONAL DISTRICT ASSEMBLY DISTRICT NO. 80th Britt W. Wilson Management Analyst (760) 777-7041 NAME TITLE PI IONE Description of Project (include types of facilities) Development of Trailhead Facility * Water * Wateroom * 3 Shade Structures w/Picnic Tables & Rest * Trash Containers Benches * Emergency Phone * Informational Panel (maps, wildlife, info, etc.) For Development Projects Land Tenure-Projecis__-1__acres X_Public Land __Private Land 1 1 0 Acres owned in fee simple by Grant Applicant Acres available under a year lease Acres other interest (explain) I certify that the information contained in this project application form, including required attachments, is accurate. Wand Applicmil's Aulhoilzod I(uplosunlulivu its shown In Itusolu(lon CALIFORNIA STATE PARKS — LOCAL ASSISTANCE SECTION kilo PAGE 12 s. 4 009 City of La Quinta Cove Oasis Trailhead A. NEED FOR PROJECT: 1. Describe the deficiency of similar opportunities in the project area. The proposed Cove Oasis Trailhead will be the first of its kind in the City of La Quinta and surrounding area. To staff's knowledge, the only other developed trailhead in the greater geographical area known as the Coachella Valley is the Art Smith Trailhead which lies approximately six (6) miles to the west. in the city of Palm Desert. The Art Smith Trailhead consists of only a parking lot; therefore, it is difficult to compare it to the proposed Cove Oasis Trailhead and its proposed amenities. There are other minor facilities in the Coachella Valley such as a hitching post and horse watering trough in a city park in the City of Rancho Mirage; however, none is established as a fully developed trailhead. The Coachella Valley is comprised of nine cities having a population in excess of 270,000 and that number swells by an estimated 110,000 annually due to tourism, the economic mainstay of the Coachella Valley. The nine cities are adjacent to the Santa Rosa Mountains National Scenic area which contains abundant trails, many of which were used by the Native Americans hundreds of years ago and are used today by equestrians, hikers and mountain bikers. The trails provide recreation to the Valley's residents, especially groups like the Coachella Valley Hiking Club and the Desert Riders, an equestrian group. As a result of the preceding, there is an increasing demand for hiking and riding opportunities in the Valley. 2. Who will be served by this project and what is the estimated use? La Quinta is directly served by at least four trails (Bear Creek Canyon, Boo Hoff, Guadalupe, and Morrow) with connections to several others. Three of these trails appear in the book 75 Great Hikes in and near Palm Springs and the Coachella Valley. These trails appear on regional trails maps and in trail guides and it is staff's belief that this reflects the interest in these trails. Currently, the area around the proposed Cove Oasis Trailhead is well used by La Quinta residents. In the mid-1990's, the City built the Bear Creek Channel bikepath (with an adjacent dirt surfaced trail for equestrians or others seeking alternate trail surfacing). The Bear Creek Channel bikepath has been extremely popular with trail users and staff believes it is indicative of the use that can be expected of the Cove Oasis Trailhead. Although La Quinta residents and visitors will benefit from the development of the Cove 0 i 0 ATTACHMENT 1 RECREATIONAL TRAILS PROGRAM GRANT APPLICATION COVE OASIS: SITE OF PROPOSED COVE OASIS TRAILHEAD Submitted to the California Department of Parks and Recreation by The City of La Quinta P.O. Box 1504 La Quinta, California 92253 _ 246 October 1, 1999 0(, RESOLUTION NO.99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA; APPROVING AN APPLICATION FOR A RECREATIONAL TRAILS PROGRAM GRANT TO DEVELOP A TRAILHEAD AT THE COVE OASIS WHEREAS, the Transportation Equity Act for the 21' Century provides funds to the State of California for grants to state, local and non-profit organizations to acquire, develop and/or maintain motorized and non -motorized trail purposes; and WHEREAS, the State Department of Parks and Recreations has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing project application under the program; and WHEREAS, said procedures established by the State Department of Parks and, Recreation require the applicant to certify by resolution the approval of the application before submission of said application to the State; and WHEREAS, the applicant will enter into an agreement with the State of California to complete the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LA QUINTA AS FOLLOWS: SECTION 1. The City hereby approves the filing of an application for the Recreational Trails Program; and SECTION 2. The City certifies that it has or will have available prior to commencement of any work on the project included in this application, sufficient funds to operate and maintain the project; and SECTION 3. The City appoints the City Manager, or his designee, as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. 247 Mil PASSED, APPROVED AND ADOPTED by the City Council of the City of La Quinta, California this 21" day of September 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: REGENIA HENSLEY, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California C:\MyData\WPDocs\RESOLUTIONS\RECREATIONALTRAILGRANT09-21-99.wpd 248 005 T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: STUDY SESSION: Consideration of Relocation of the Art Piece on PUBLIC HEARING: Bear Creek Trail RECOMMENDATION: Authorize the relocation of the art piece on Bear Creek Trail to the corner of Calle Tecate and Avenida Madero, approximately 20 feet from the road, in the area at the start of the trail. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 20, 1999, the City Council authorized the design and location of the Bear Creek Trail art piece, as proposed by the La Quinta Arts Foundation (Attachment 1.) The location identified in the staff report of July 20, 1999 was "approximately 500 feet from the entrance to the trail, at the southwest corner of Calle Tecate and Avenida Madero." This site had been identified when the original concept was proposed for the trail in 1996. Once the design was approved by the City Council on July 20,1999 representatives from the La Quinta Arts Foundation and Community Services Department met with the artist at the site to discuss the final details of the project. The location identified for the original concept is a large clear area, set back from the road and obscured from the street by a berm. The original concept for the trail was an art piece that would be 100 feet in diameter and approximately six feet high. The artist believes that the size of the approved piece (eight feet in diameter and four feet tall) would be out of place in the approved location (Attachment 2). 249 S:\Community Services\CCReports\CC.009.wpd Therefore, at the recommendation of the artist, staff is proposing that the City Council consider a new location for the art piece. The new location would be directly across from the rest stop which will include a shade structure, water fountain, bench and bicycle rack at the corner of Calle Tecate and Avenida Madero, at the start of the trail (Attachment 3). The artist believes the new location for the art piece will enhance the trail by providing an entrance statement and will give a historical perspective of the area. This piece will not obscure views in the proposed area. The Cultural Arts Commission reviewed the new location at their September 9, 1999 meeting and approved the relocation of the art piece. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the relocation of the art piece on Bear Creek Trail to the corner of Calle Tecate and Avenida Modero, approximately 20 feet from the road, in the area at the start of the trail; or 2. Do not authorize the relocation of the art piece on Bear Creek Trail; or 3. Provide staff with alternative direction. Respegtfully subo)itted, t oaie Horvitz, Co6tfnuniy Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes of July 20, 1999 City Council Meeting 2. Scale Map of Area and Locations of Art Pieces 3. Pictures of Location for Art Piece 250 UU2 S:\Community Services\CCReports\CC.009.wpd oaie Horvitz, Co6tfnuniy Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes of July 20, 1999 City Council Meeting 2. Scale Map of Area and Locations of Art Pieces 3. Pictures of Location for Art Piece 250 UU2 S:\Community Services\CCReports\CC.009.wpd ATTACHMENT 1 City Council Minutes 6 July 20, 1999 *� 3. CONSIDERATION OF APPROVAL OF DESIGN AND LOCATION OF THE BEAR CREEK CHANNEL ART PIECE AS PROVIDED BY THE LA QUINTA ARTS FOUNDATION. Ms. Horvitz, Community Services Director, advised that the La Quinta Arts Foundation is proposing an art piece for installation along the Bear Creek Bike Path, and she noted that the Council's previous concerns were taken into consideration in this design. Jana Barbier, P. O. Box 777, Education Director of La Quinta Arts Foundation, presented a model of the proposed art piece consisting of a concrete bear on a base of tiles opposite a fish trap. She advised that the art piece was designed by local artists, Terry Hays and Mike Teague, and is intended to give an historical interpretation of what is in the desert, adding that children will be used to help design the tiles. In response to Council Member Henderson, Ms. Barbier advised that the historical information written on the tiles will be readable from outside the art piece. Council Member Sniff felt the proposed design is more appropriate than the previously -proposed design, and suggested adding shade, water, and seating at some time in the future. In response to Council Member Adolph, Ms. Barbier advised that the art piece will be reinforced and built to City Code. Children may want to sit on the rocks, but it's not likely to appeal to adults, and walking on the base will not have any effect on it. In response to Council Member Adolph, Ms. Horvitz advised that the art piece will be located near the bike path at the southwest corner of Avenida Montezuma and Calle Tecate, and there will be a rest stop nearby with water, shade, and seating. In response to Council Member Adolph, Ms. Barbier advised that they intend to have other art pieces along the bike path, but it's not set at this point. Council Member Adolph wished to see a plan developed for the entire bike path for everyone to follow so that it will dove -tail together. Council Member Sniff felt that the Council's intent has always been to have several rest stops and art pieces along the bike path. 251 City Council Minutes 7 July 20, 1999 MOTION - It was moved by Council Members Sniff/Adolph to approve the design and location of the Bear Creek Channel art piece. Motion carried unanimously. MINUTE ORDER NO. 99-97. 4. 1JONSIDERATION OF RESOLUTION APPROVING THE TRANSFER OF CONTRO A CABLE TELEVISION FRANCHISE ORIGINALLY GRANTED TO COL C MUNICATIONS, INC. TO SUMMIT CABLE SERVICES OF GEORGI , NC. Mr. son, Management Analyst, advised that staff has worke ith Special Counse 'n negotiating the proposed Franchise Transfer Agree nt with Time Warner a Media One, and that representatives from the t cable companies are presen o answer questions. Council MembX Sniff complimented staff for deali with this issue promptly and efficiently. TV also thanked the two cable co anies for their forthcoming attitude, and welded Time Warner to the C' RESOLUTION NO. A RESOLUTION OF TH ITY CO CIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING' THE ANSFER OF A CABLE TELEVISION FRANCHISE ORIGINALLY GRA TO COLONY COMMUNICATIONS, INC. TO SUMMIT CABLE SERVICES OF ORGIA, INC. It was moved by Council 4011mbers S f/Adolph to adopt Resolution No. 99-94 as submitted. Motion caffied unanimo ly. 5. CONSIDERATION YOF MARKETING PLAN ND CONTRACT SERVICES AGREEMENT W H KINER/GOODSELL AD VN SING FOR FISCAL YEAR 1999/2000. Ms. Coyle, anagemer�c Analyst, advised that the aff report contains an outline o he alternatives related to the proposed Ma eting Plan that were discuss by Council on July 6, 1999, and that r resentatives from Kiner/ odsell are present to answer any questions. (Mmpohasis cil Member Sniff stated that he felt it's awkward for Cound to negotiate matter over the dais, and suggested referring it back to staff to negotiate dified contract with greater emphasis on economic development and less, 5 on community events, with suitable adjustments in costs, including ` the retainer. He believed that might work a lot smoother and more efficiently. U)i ll J h d T.4tG t- i� � a Entrance to Cove Oasis Trailhead Entrance to Cove Oasis Trallhead Entrance to Cove Oasis Trailhead Entrance to Cove Oasis Trapead Current Rest Stop Location Current Rest Stop Location 255 ii,IQ Titivl 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: ITEM TITLE: Consideration of Adoption of a STUDY SESSION: Resolution Authorizing a Street Closure Permit for the Mainstreet Marketplace Events Planned in 1999 and PUBLIC HEARING: 2000 on Calle Estado between Desert Club Drive and Avenida Bermudas, Pursuant to Conditions for Temporary Use Permit 99-209. Applicant: La Quinta Chamber of Commerce Adopt a Resolution approving the temporary closure of Calle Estado between Avenida Bermudas and Desert Club Drive on six separate occasions in 1999 and 2000 for the Mainstreet Marketplace event. The encroachment permit fee breakdown for this event is as follows: Application Fee $100 Barricades (19 Barricades per night for six nights) $570 Signs (5 Road Closed Signs per night for six nights) $150 Total $820 The La Quinta Chamber of Commerce has asked the City to waive all permit fees associated with this series of special events. According to the Contract Services Agreement and Lease Extension between the City of. La Quinta and the La Quinta Chamber of Commerce, the Chamber shall have the sole obligation to pay for the fees necessary for the performance of the services. None. The La Quinta Chamber of Commerce has applied to hold their annual outdoor street fair on Calle Estado between Avenida Bermudas and Desert Club Drive during the hours of 6:00 p.m. to 10:00 p.m. on October 1, 1999, November 5, 1999, December 3, 1999, February 4, 2000, March 3, 2000 and March 31, 2000. 256 TAPW DEPT\COUNO U 1999\990921 f. W PD On September 14, 1999, staff approved the Chamber's Temporary Use Permit, subject to Conditions. Since the Chamber will hold the special outdoor event within the City's public right-of-way, the applicant is required to obtain approval from the City Council to close Calle Estado pursuant to Chapter 12.32 (Parking) of the Municipal Code. A letter from the Chamber of Commerce requesting the street closure is attached (Attachment 1). Traffic and parking restrictions are recommended between the hours of 5:00 p.m. and 1 1:00 p.m. to permit exhibitors time to install and remove their portable displays and clean the area upon completion of the event. The adjoining businesses are aware of this special event and actively participate to make the event successful. The Chamber has been very cooperative in the past and abide by all City rules and regulations. The Riverside County Sheriff's Department personnel will be at the event to ensure that no problems arise. The alternatives available to the City Council include: 1. Adopt a Resolution approving the temporary closure of Calle Estado between Avenida Bermudas and Desert Club Drive on six separate occasions in 1999 and 2000 for the Mainstreet Marketplace event; or 2. Do not adopt a Resolution approving the temporary closure of Calle Estado between Avenida Bermudas and Desert Club Drive on six separate occasions in 1999 and 2000 for the Mainstreet Marketplace event; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: 1-2 Thomas P. Genovese, City Manager Attachments: 1. Chamber of Commerce Letter dated August 9, 1999 257 002 TAMDEPT\COU NC IL\ 1999\990921 f. W PD RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF CALLE ESTADO BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS ON SIX FRIDAYS FROM 5:00 P.M. TO 11:00 P.M. ON OCTOBER 1, 1999, NOVEMBER 5, 1999, DECEMBER 3, 1999, FEBRUARY 4, 2000, March 3, 2000 AND MARCH 31, 2000, FOR THE MAINSTREET MARKETPLACE EVENT SUBJECT TO THE CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT 99-209 APPLICANT: LA QUINTA CHAMBER OF COMMERCE WHEREAS, pursuant to the Municipal Zoning Code, the La Quinta Chamber of Commerce applied for and received approval, under Temporary Use Permit 99-209, for their Mainstreet Marketplace event to be held on October 1, 1999, November 5, 1999, December 3, 1999, February 4, 2000, March 3, 2000 and March 31, 2000, provided City Council approval is obtained to close Calle Estado, a public street, for this special event; and WHEREAS, the City Council on the 21' day of September, 1999, reviewed and heard public testimony on this request to temporarily close Calle Estado between Desert Club Drive and Avenida Bermudas on six occasions in 1999 and 2000, between the hours of 5:00 and 11:00 P.M.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said Temporary Street Closure: 1 . The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety as required by the Public Works Department, shall be completed unless other arrangements are made with the Public Works Director. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors and the street closure involves the businesses along Calle Estado. The affected property owners will be notified of the upcoming event pursuant to Condition No. 3 of Temporary Use Permit 99-209. 258 003 Opwdept\council\990921 f.wpd 3. The City Council can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the Findings of the City Council in this case. Section 2. The City Council approves the closure of Calle Estado between Avenida Bermudas and Desert Club Drive (Exhibit "A") on six occasions in 1999 and 2000 from 5:00 P.M. to 11:00 P.M. subject to Conditions imposed by the Public Works and Community Development Departments. Section 3. The City Traffic Engineer, or his designee, can issue an encroachment permit (Chapter 14.16 of the Municipal Code) to the La Quinta Chamber of Commerce regulating the closure of the street provided certain traffic control standards and the Conditions of Approval for Temporary Use Permit 99-209 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the Community Development Director and City Engineer are authorized to reschedule the street closure provided all Conditions of Approval under Temporary Use Permit 99-209 are met. Section 6. The Public Works Department will prepare a traffic control plan for the street closure. La Quinta Chamber of Commerce personnel shall apply for and obtain, an Encroachment Permit from the Public Works Department prior to closing the street. Section 7. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Section 8. The City Clerk shall cause this Resolution to be posted in designated public places. Opwdept\counci1\99092IEwpd 004 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 21' day of September, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: REGENIA HENSLEY, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 260 tApwdept\counci1\990921 f. wpd 005 • • z PARK AVENIDA LA FONDA EXHIBIT "A" n�mnn A 1 woo 006 0 ATTACHMENT August 9, 1999 OF T F 1:e 1 SO.1 f1 "g W Mr. Jerry Herman Director of Planning & Development eF� of Go�41 City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Jerry, Attached, please find our application for a "temporary" outdoor permit for our 1999/2000 Mainstreet Marketplace street fair series on Calle Estado. We request that the City waive any permit fees associated with this series of special events as we are a non-profit organization and the city is a sponsor. The hours of operation will be 6:00 to 10:00 p.m. on the following dates: 5 October 1, ....NovemberZ..... December 3, 1999 February 4...... March 3...... March 31, 2000 The La Quinta Chamber of Commerce will request in writing from the Building and Safety Dept. that the street be closed down, as it has in the past, to vehicular traffic at 5:00 p.m.. We will have two (2) uniformed officers from the Riverside Country Sheriff's Department there at 5:00 to assist with the street closure and to have any cars removed that are in violation of the "Temporary No Parking" signs. We anticipate approximately 60+ booths on both sides of the street and in the center. There will be live entertainment and additional street entertainers, a beer and wine garden, food court and games for kids. The beer and wine garden will either be staffed by a La Quinta service organization or volunteers of the Chamber. All vendors will be required to submit an "Business License" application to the City of La Quinta and will submit the business license number , and a vendor application through our office and pay a specified space fee. All signage for Mainstreet Marketplace is requested under a separate cover. Thank you for your assistance and cooperation. Sincerely, Betty HArris Interim Executive Director Mainstreet Project Coordinator Attachment (1) 26 Ll Po:1 Offirc lVot 2 .('a ?Biala, C,4 922_ 760- � 64 3199 gaX 760 5 6 f 3111 008 T4'!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 21, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Second Reading Amendment to Chapter 2.04 of the La Quinta Charter and Municipal Code Relative PUBLIC HEARING: to City Council Compensation and Reimbursement (Ordinance No. 335) RECOMMENDATION: Adopt Ordinance No. 335 on the second reading amending Chapter 2.04, City Council, of the La Quinta Charter and Municipal Code, to increase the monthly expense reimbursement of the City Council to $350.00 effective July 1, 1999. FISCAL IMPLICATIONS: This will increase the City Council's monthly expense compensation by $100.00; for a total monthly expense reimbursement of $350.00. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Pursuant to Section 2.04.050 of the Municipal Code, the Mayor and the City Council receive two hundred fifty dollars per month for reimbursement of daily expenses. Adoption of the proposed Ordinance would increase the monthly reimbursement to three hundred and fifty dollars effective July 1, 1999. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt Ordinance No. 335 on the second reading amending Chapter 2.04,City Council, of the La Quinta Charter and Municipal Code, to increase the monthly expense reimbursement of the City Council to $350.00 effective July 1, 1999; or 263 2. Do not adopt Ordinance No. 335 on the second reading amending Chapter 2.04, City Council, of the La Quinta Charter and Municipal Code, to increase the monthly expense reimbursement of the City Council to $350.00 effective July 1, 1999; or 3. Provide staff with alternative direction. Respectfully submitted, (1/4 Jo Ruiz, er nel/Risk Manager Approved for submission by: Thomas P. Genovese, City Manager S:\CITYMGR\CCSHELL.WPD 264 002 ORDINANCE NO. 335 AN ORDINANCE OF THE CITY OF LA QUINTA, AN AMENDMENT TO THE LA QUINTA CHARTER AND MUNICIPAL CODE AMENDING CHAPTER 2.04 (CITY COUNCIL) WHEREAS, Section 2.04.050 of Chapter 2.04 of the La Quinta Municipal Code (the "Code") concern the City of La Quinta's (the "City") City Council and WHEREAS, the city will change the City Council's monthly compensation for expenses and mileage. WHEREAS, the City believes that these changes are in the best interest of the citizens of the City of La Quinta. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: Section 1. AMEND CHAPTER 2.04 CITY COUNCIL OF THE CODE AS FOLLOWS: Delete from 2.04.050, Compensation and reimbursement, the following: "two hundred fifty dollars" and replace with "three hundred fifty dollars." The amended section reads as follows: Compensation shall be paid to each member of the city council in the amount of five hundred dollars per month. The mayor shall receive additional compensation in the amount of seven hundred dollars per month. The compensation prescribed herein is and shall be exclusive of any amounts payable to each member of the council as reimbursement for actual and necessary expenses incurred by him or her in the performance of official duties for the city. In recognition that on a daily basis members of the council are incurring expenses for automobile use, phone use and other costs in performing these official functions, an amount equal to three hundred fifty dollars per month shall be deemed equivalent to the actual and necessary use reimbursement for the mayor and the councilmembers representing regular expenses incurred in the Coachella Valley. Further, in the event a council member or the mayor wishes to utilize a personal mobile phone rather than a city -issued mobile phone, an additional reimbursement amount of twenty-five dollars shall be added to the monthly reimbursement amounts set forth herein. In the event that official duties require travel outside the Coachella Valley or overnight, and costs shall be reimbursed according to the city's adopted policy for such expenditures. The reimbursement amounts herein shall be effective from July 1, 1999. 65 003 Section 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. Section 3. POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED AND ADOPTED, this 21st day of September 1999 by the following vote(s): AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: REGENA HENSLEY, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California = REPORT/INFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA August 24, 1999 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 P.M. by Chairman Kirk who asked for the roll call. B. Present: Commissioners Jacques Abels, Richard Butler, Steve Robbins, and Chairman Tom Kirk. Chairman Kirk asked Commissioner Abels to lead the flag salute. It was moved and seconded by Commissioners Butler and Abels to excuse Commissioner Tyler. Unanimously approved. C. Staff present: Jerry Herman, Community Development Director, City Attorney Dawn Honeywell, Planning Manager Christine di Iorio, Senior Engineer Steve Speer, and contract planner Nicole Criste. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Kirk asked if there were any corrections to the Minutes of July 27, 1999. Commissioner Robbins asked that Page 9, Item 25 be corrected by deleting the word "site" and on Page 11, Items 3 and 4 correct the spelling of Mr. John Shaw. Chairman Kirk asked that Item I. B. be corrected to read "Chairman Kirk". There being no further changes, it was moved and seconded by Commissioners Abels/Butler to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PUBLIC HEARINGS: A. Environmental Assessment 99-383 and Specific Plan 99-036; a request of Troll- Woodpark Development/Mainiero, Smith & Associates for the Certification of a Negative Declaration of Environmental Impact and approval of specific plan development standards and design guidelines on 36+ acres located northwest of the corner of Dune Palms Road and Highway 111 and the north side of Highway 111, east of Adams Street. 267 CAMy Documents\WPDOCS\PC-8-24-99.wpd I Planning Commission Minutes August 24, 1999 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Christine di Iorio presented the information contained in the staff report, copies of which are on file in the Community Development Department. Staff stated that an additional condition needed to be added regarding the reciprocal access for all adjacent properties: "Prior to approval of any final map that subdivides land, or any lot line adjustment that adjusts the size of existing lots, within the Specific Plan area, reciprocal access easements shall be provided as necessary to implement the circulation patterns approved by the Specific Plan. The easterly portion of the Specific Plan area shall provide at least two access routes leading to the abutting property located to the west which is not a part of this Specific Plan. If the applicant desires to construct an access route to the signal on Highway 111 at La Quinta Drive, the applicant shall obtain an executed reciprocal access easement and agreement. The location and language of the access easement shall meet the approval of the City Engineer and City Attorney. The easement provisions may include a requirement for the abutting property owners to reimburse the applicant a pro-rata share of the commercially reasonable cost of construction and maintenance of the shared access routes (including signal if applicable). Such provisions shall provide for arbitration of disputes regarding the provisions of the agreement." She then passed out a letter received from Caltrans requiring a maximum of three access points to this development off Highway 111. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Butler asked what the City could do to increase the number of ingress/egresses off Highway 111 since Highway I I I was under Caltrans jurisdiction. Senior Engineer Steve Speer stated that Highway 111 is under the jurisdiction of Caltrans. 3. There being no further questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Ms. Margo Williams, representing the applicant, presented their requested changes to the Conditions of Approval: Condition OR be deleted. Condition #7.D., amend to read, "the industrial road right of way be 64 feet in width for the entire length.". Condition 937.A., amend the condition to pro-rata their share of the modifications to the traffic signal. Condition #37.13. be deleted. Condition #37.D., amend to read, "the industrial road right of way be 64 feet in width for the entire length." Condition #44.B., requesting the City's assistance and support of their recommended access points along Highway 111. Condition #44.C. be deleted. Condition #44.E., the throats of the driveways along Highway I I I be reduced from 90 feet to 50 feet. Condition #72.A. be deleted. 268 C:\My Documents\WPDOCS\PC-8-24-99.wpd 2 002 Planning Commission Minutes August 24, 1999 4. Commissioner Kirk asked who issues encroachment permits along Highway 111. Staff stated they are issued by Caltrans. 5. Mr. Scott Gaynor, representing the developer, stated they want to retain all the accesses as shown on their site plan as they believe they are imperative for this development to survive. As a developer they are not requesting any assistance of the City and are looking forward to Council's consideration on September 7, 1999. As it relates to the monument signs, they believe it is imperative to have this exposure for their major tenants. 6. Mr. Marvin Roos, Mainiero, Smith & Associates, further elaborated on the issues regarding signage and their request. He also brought up the issue of Condition #37.E., the bikepath, and the fact that they are required to build the bikepath from Adams Street to Dune Palms Road including the property that is not a part of this development. In addition, he asked for clarification of the condition added by staff regarding the access points on the easterly portion of the specific plan. Senior Engineer Steve Speer addressed the issue of the bike path and the access by stating the bikepath within the CVWD right of way will extend from Adams Street along their frontage and will not include .that portion that is "not a part" of their project, and the condition should be clarified to exclude the "not a part". In regard to the access points within the project, the applicant should identify those areas and submit them to the City for staff s review. 7. There being no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened the issue for Commission discussion. 8. Chairman Kirk asked staff to address the issues addressed by the applicant. Senior Engineer Steve Speer went through the issues: Condition 7.B., is acceptable as requested by the applicant. Condition #7.D., is acceptable as requested by the applicant. Condition #37.A., should be modified to reflect that the applicant will be responsible for 50 percent of the signal modification. Conditions #37.B., #37.D., and #44.D. are all acceptable as requested by the applicant. Condition #44.B., staff had no comment. Condition #44.E., staff supports the 82 foot throat on Highway I I I and 50 foot throat on Dune Palms Road. Condition 68.A., staff does not support the applicant's request to keep the sign as it is not in conformance with the Zoning Code. The applicant indicated their concurrence with the changes as made by staff with the exception of Condition 68.A. 263 C:\My Documents\WPDOCS\PC-8-24-99.wpd 3 003 Planning Commission Minutes August 24, 1999 9. Commissioner Robbins pointed out that in Conditions #31 and 437.E. it refer to the "Channel' as the Whitewater Channel and should be corrected to read Coachella Valley Storm Water Channel. He further stated that on Page 7 of the Specific Plan the word "levee" should be changed to "Channel'. On Page 21, the reference to the storm water should be changed to Regional because the City of La Quinta does not have a storm water program. Page 23 the reference to Palm Desert Waste Management should be changed to Waste Management of the Desert. 10. Commissioner Abels stated he approved of the project and looked forward to its development. 11. Commissioner Butler stated his concern with the square footage being requested for the monument signs along Highway 111 as well as the possibility of a four story office building along Highway 111 also, with the potential for a number of signs. 12. Chairman Kirk asked staff whether or not the "not a part" could be made part of the specific plan. The City Attorney indicated it could have been required to be a part. Community Development Director Jerry Herman indicated further that the Mannino family, the property owners, expressed their desire to not be a part because they had a potential large developer. 13. Chairman Kirk indicated that if the additional access is granted by Caltrans, then sign "A" should be allowed to remain. 14. There being no further discussion, it was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 99-062 recommending Certification of Environmental Assessment 99-383. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, and Chairman Kirk. NOES: None. ABSENT: Commissioner Tyler. ABSTAIN: None. 15. There being no discussion, it was moved and seconded by Commissioners Abels/Butler to adopt Planning Commission Resolution 99-063 recommending approval of Specific Plan 99-036, as modified: a. Condition #7.B. be deleted. b. Condition 97.D. amend to read, "the industrial road right of way be 64 feet in width for the entire length.". C. Condition #37.A. amend the condition to prorate their share of the modifications to the traffic signal. d. Condition #37.B. be deleted. e. Condition #37.D. amend to read, "the industrial road right of way be 64 feet in width for the entire length." C:\My Documents\WPDOCS\PC-8-24-99.wpd 4 t U Planning Commission Minutes August 24, 1999 f. Condition #37.E. add, "subject to CVWD approval. g. Condition #44.13. "City staff shall support he applicant's efforts to add a driveway in excess of the CalTrans standard. requesting the City's assistance and support of their recommended access points along Highway 111." h. Condition #44.C. be deleted. i. Condition #44.E. "...shall not be intersected by a parking aisle or another parking accessway for a minimum distance of 82 feet from the curbface of Highway 111, and 50 feet from the curbface of Dune Palms Road. j. Condition #68.A. modified to read, "Sign A shall be eliminated unless access at the proposed sign location is granted by CalTrans." k. Condition #72.A. be deleted. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, and Chairman Kirk. NOES: None. ABSENT: Commissioner Tyler. ABSTAIN: None. B. Specific Plan 99-015 Amendment #2 and Site Development Permit 99-653 ; a request of Forrest Haag representing KSL Land Corporation for the approval of a specific plan amendment to reduce dwelling units from 365 to 320 and create development standards and approval of architectural and landscaping plans for clubhouse and golf course maintenance facility located within the Norman Golf Course on the north side of Airport Boulevard between Madison Street and Monroe Street. 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Christine di Iorio presented the information contained in the staff report, copies of which are on file in the Community Development Department. Staff requested the following condition changes: a. Condition #22. Delete. b. Condition #24. Change emergency only to secondary access. C. Condition #43. Eliminate the Architectural and Landscaping Review Committee and Planning Commission review process and change to require Community Development and Public Works Department approval. d. Condition #44. Delete. e. Condition #51. Eliminate the Architectural and Landscaping Review Committee and Planning Commission review process and change to require Community Development and Public Works Department approval. f. Condition #59: Delete. 271 C:\My Documents\WPD0CS\PC-8-24-99.wpd 5 005 05 Planning Commission Minutes August 24, 1999 2. There being no questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Mr. Forrest Haag, representing KSL Land Development, requested a change to Condition 456 to increase the number of units from 189 to 220. 3. There being no further questions of the applicant, Chairman Kirk asked if anyone else would like to address the Commission on this project. 4. There being no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened the issue for Commission discussion. 5. There being no discussion, it was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 99-064 recommending approval of Specific Plan 99-015 Amendment #2 as modified: a. Condition 922. Delete. b. Condition #24. Change emergency only to secondary access. C. Condition #43. Eliminate the Architectural and Landscaping Review Committee and Planning Commission review process and change to require Community Development and Public Works Department to approval. d. Condition #44. Delete. e. Condition #51. Eliminate the Architectural and Landscaping Review Committee and Planning Commission review process and change to require Community Development and Public Works Department to approval. f. Condition #56. Change the number of units from 189 to 220. g. Condition #59: Delete. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, and Chairman Kirk. NOES: None. ABSENT: Commissioner Tyler. ABSTAIN: None 6. It was moved and seconded by Commissioners Butler/Robbins to adopt Planning Commission Resolution 99-065 approving Site Development Permit 99-653, as recommended. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, and Chairman Kirk. NOES: None. ABSENT: Commissioner Tyler. ABSTAIN: None. 2'72 C:\My Documents\WPD0CS\PC-8-24-99.wpd 6 006 Planning Commission Minutes August 24, 1999 VI. BUSINESS ITEMS: A. Sign Application 99-473; a request of Stater Bros. Markets/Ontario Neon Company, Inc. for the Approval of a deviation to an approved sign program to permit corporate signs and logo located at 78-630 Highway 111, within the One Eleven La Quinta Shopping Center (formerly Albertson) Chairman Kirk asked for the staff report. Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Mr. Scott Limbacher introduced the members of the development team and asked the Commission to approve the project as submitted. Mr. Mike Birdsell, Ontario Neon Sign Company, indicated they had installed over 100 signed in stores throughout Southern California and the applicant had always used their logo. 3. There being no further public comment, Chairman Kirk closed the public participation and opened the issue for Commission discussion. 4. Commissioner Abels stated he supported the applicant's request for the logo and suggested a second logo be allowed on the opposite side of the proposed sign for balance. 5. Chairman Kirk indicated he did not want to see sign proliferation or clutter and the Commission should stand by the current City sign program and eliminate the request for additional logo sign. 6. Commissioner Abels moved to approve the request by the applicant with an additional logo on the opposite side for balance. The motion failed for lack of a second. 7. It was moved and seconded by Commissioners Abels/Butler to adopt Minute Motion 99-019 approving Sign Application 99-473, subject to the Findings and Conditions of Approval as recommended. Unanimously approved. VII. CORRESPONDENCE AND WRITTEN MATERIAL: None. VIII. COMMISSIONER ITEMS: 2-3 C:\My Documents\WPDOCS\PC-8-24-99.wpd 7 007 Planning Commission Minutes August 24, 1999 A. Commissioner Abels recently returned from his vacation and expressed his enjoyment driving through roundabouts in Vail, Colorado and looks forward to seeing them constructed in the City. IX. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Butler/Abels to adjourn this regular meeting of the Planning Commission to the next regular meeting of the Planning Commission to be held September 14, 1999, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:10 P.M. on August 24, 1999. submitted, R, Executive Secretary City of Qui a, California 274 C:\My Documents\WPDOCS\PC-8-24-99.wpd 8 008 REPORT/INFORMATIONAL ITEM: MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA August 4, 1999 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:15 a.m. by Principal Planner Stan Sawa who led the flag salute. B. Committee Members present: Bill Bobbitt and Dennis Cunningham. It was moved and seconded by Committee Members Cunningham/Bobbitt to excuse Committee Member Reynolds. Unanimously approved. C. Staff present: Principal Planner Stan Sawa and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Principal Planner Stan Sawa asked if there were any changes to the Minutes of June 2, 1999. There being no corrections, it was moved and seconded by Committee Members Bobbitt/Cunningham to approve the minutes as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 98-640; a request of Century -Crowell Communities for approval of architectural plans for one new and two revised prototype residential units for Tract 23995-7 through 10 on the west side of Adams Stret, north of the extension of Westward Ho Drive. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked if staff was requesting additional hip roofs. Staff stated there were no recommendations. N (J CAMy Documents\WPDOCS\ALRC8-4-99.wpd Architectural & Landscape Review Committee July 7, 1999 Committee Member Cunningham asked if trim bands were being added to the windows. Staff stated they were being required to add the trim bands and the popouts. 4. Committee Member Bobbitt asked why the applicant was deleting their Plan 1. Staff stated the market was demanding larger units. 5. Committee Member Cunningham stated this was creating a good cross section of homes to meet the market demand. 6. Ms. Marry Butler, representing the applicant, presented the color board. 7. Committee Member Bobbitt asked if they would be using the barrel or flat roof tile. Ms. Butler stated they would be using the "S" the with some flat. Staff stated that on Plan 3 and 3F the applicant would have to delete the office option. Discussion followed regarding the Plan 3 and 3F optional rooms and when a third car garage was required. 9. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 99-016 recommending approval of Site Development Permit 98-640, subject to conditions as recommended. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None V. COMMITTEE MEMBER ITEMS: None VI. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to the next regular meeting to be held on August 4, 1999. This meeting was adjourned at 10:33 a.m. on July 7, 1999. Re ectfully submitted, �. Pa W ER, cutive Secretary Cityinta, California 27 C:\My Documents\WPDOCS\ALRC8-4-99.wpd 2 002 REPORT/INFORMATIONAL ITEM: MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA August 19, 1999 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:35 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Barbara Irwin, Mike Mitchell, and Chairman Robert Wright. Absent: It was moved and seconded by Commissioners Irwin/Mitchell to excuse Commissioners Vossler and Puente. Unanimously approved. Staff Present: Planning Manager Christine di Iorio and Principal Planner Stan Sawa. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. Planning Manager Christine di Iorio asked that an emergency item be added to the agenda. Interim report on the Phase II Archaeological Test Program for the north bank of the Whitewater River between Washington Street and Adams Street. B. There being no further changes to the agenda, it was moved and seconded by Commissioners Irwin/Mitchell to approve the agenda as amended. Unanimously approved. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Irwin/Mitchell to approve the Minutes of June 17, 1999, as submitted. Unanimously approved. V. BUSINESS ITEMS A. Environmental Assessment 98- 383: Phase II Archaeological Assessment of Specific Plan 99-036 located northwest of the intersection of Highway I I I and Dune Palms Road. Applicant: Troll-Woodpark Company. Archaeological Consultant: CRM Tech, Bruce Love. 277 CAMy Documents\WPDOCS\HPC8-19-99.wpd -I- Historic Preservation Commission Minutes August 19, 1999 1. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Irwin asked staff to identify what portion of the sites were the Commission discussing. For instance, where is the floor and chimney site. Staff stated it was on the east side of the project area. Discussion followed regarding the location of the archaeological sites on the map. 3. Mr. Bruce Love explained how the site was found and the methods that were used to determine the sites. He further explained this site was unique as it is in the original context and not one that had been uncovered after years of blowing sand and debris. He explained the deposits that had been found and their significance. In regard to preservation of these important cultural resources, there are two methods to consider: preserve in place under the parking lot, or 100 percent excavation of all the materials. In his recommendation, he suggested recovery. He could argue either side. In speaking with the Native American representatives, however, they all agreed with recovery and he deferred to their recommendation. 4. Mr. Marc Benitiz, 84,245 Indio Springs Drive, stated that in observance of mitigation of the site, they would like to retain what has been found so there is no possibility of losing any of the material. There is always a possibility of losing material in the future when a remodeling or similar change takes place where the owners or staff are unaware of the site. The attitude regarding archaeological finds can change over time and they do not want to take the chance that the artifacts could be lost. 5. Mr. Adrian Duro, 53-771 Monroe Street, Thermal, stated the information that has been found is important to him and his people and he would he would like to have the opportunity to learn from what can be recovered. 6. Mr. Joe Loya, 63-832 Landon Lane, a member of the Torres Martinez Indian Tribe, thanked the Commission for having an open door policy and the desire to establish communication with the different Tribes in the Valley. The reports speaks of three Tribes not just one. To not be sensitive to these tribes would not be to the benefit of the City or the Tribes. The responsibility of these finds is up to this City and they appreciate the opportunity to speak their mind. 7. Mr. George Auclair, 68-327 Landon Lane, also a member of the Torres Martinez Indian Tribe, stated his concern about the local people finding out about the site and the artifacts are lost. They would like to find out what is there. C:\My Documents\WPDOCS\HPC8-19-99.wpd -2- 4' -7 `� 002 Historic Preservation Commission Minutes August 19, 1999 8. Mr. Gary Resvaloso, 66-750 Martinez Road, spoke about his concern that over time they could lose the artifacts. 9. Mr. Marvin Roos, Mainiero Smith & Associates, introduced Ms. Margo Williams, the project planner for the project. Ms. Williams stated they had been working with the developers and engineers for the project. The preliminary grading would disturb the site. In order to preserve the site it will require five to ten feet of fill thereby raising the site, will raise the site considerably as well as cost to the project. It is their opinion that excavation of the site should be the recommendation. 10. Mr. Scott Gayner, representing the developer, stated they would like to adhere to the recommendation of the Tribes represented. It will benefit them as well as the Tribes. If the developer has to preserve the site, it could jeopardize the escrow and the building of the shopping center as well as the development of the site. Most developers do not want to deal with anything that is historically significant and in the middle of the site. They would therefore, like to subsidize the recovery of the site and once the artifacts have been removed, they would like to construct a monument commemorating what had been found there. 11. Commissioner Irwin stated she was torn between the two methods of mitigation. She would like to learn from the findings as well as preserve the site "in situ". The City has a strong stand for preservation and she could not see anything happening to the site even in the future. To hear the developer state they would be willing to pay the cost for full recovery causes a real dilemna. 12. Commissioner Mitchell stated that he had been in archaeology for 25 years and they have always tried to preserve any sites found. In this instance, he has to agree with Mr. Mark Benitez. It concerns him about capping this site as things do change. Generations change their attitude, or there could be a flood, or anything, and the site is forgotten and destroyed. He does have a concern about the mitigation of the site. Dr. Love states 100 percent excavation of a 60 meter by 60 meter area that comes out to 2000 one meter square excavation units. General principles of archaeological dictate a sampling. Never is a whole entire archaeological site excavation unless it is a graveyard or something similar. The norm is five percent. In this excavation it would be approximately 100 excavation units which could randomly placed to get what the significance is. With 100 excavation units all the research design questions could be answered. His concern is that 100 C:\My Documents\WPDOCS\HPC8-19-99.wpd -3- 4 279 003 Historic Preservation Commission Minutes August 19, 1999 percent is too much. Five percent would be more than enough to recover the significant areas and if more are found this could be changed. He cannot agree with the 100 units. Any more than five percent is up to the developer and Dr. Love. 13. Chairman Wright stated that not being an expert, he is very concerned about the cultural discovery that may be made at this site. This is not a case where capping will work. He has to agree with the Native American workers, that so much of history has been lost. Because of the shell found, he believes this is not only an archeological excavation but a cultural excavation. He therefore, concurs with Dr. Love and believes the entire site excavated. 14. Commissioner Irwin asked the developer what would happen to the items recovered. Mr. Gaynor stated they follow protocol regarding the items. Dr. Love stated the Cabazon Indian Tribe was in the process of building a museum for items such as these, and he also believes the Torres Martinez Tribe should have some input as to what would happen to the artifacts. 15. Commissioner Irwin asked if the artifacts would be open to the public and not just the local Tribes. Mr. Benitez stated it would be open to the public. Discussion followed as to what was currently done with artifacts. 16. Commissioner Irwin asked if the bones found were exclusively animal. Dr. Love stated they were only animal. 17. Commissioner Mitchell asked for an explanation of what 100 percent recovery would be. Dr. Love stated they would be remove the top meter mechanically to get down to, the site and then do a surface scrap. Commissioner Mitchell stated some of the sites were not important for 100 percent recovery. Mr. Gaynor stated they were willing to pay for what was adequate to excavate whatever is significant. Discussion followed as to what is normal in excavating a site. 18. Commissioner Irwin stated she concurred with the excavation. 19. Commissioner Mitchell stated he believed that it was the Commission's obligation to abide by the request of the Native Americans. 20. It was moved and seconded by Commissioners Mitchell/Irwin to adopt Minute Motion 99-021 accepting the Cultural Resources Report as prepared by CRM Tech with the modification to the conditions to require a Data Recovery Plan for adequately recovering the scientifically consequential C:\My Documents\WPDOCS\HPC8-19-99.wpd -4- 004 Historic Preservation Commission Minutes August 19, 1999 information from or about the historic resource, shall be prepared and adopted by the Historic Preservation Commission prior to any excavation undertaken. Such studies shall be deposited with the California Historical Resources Regional Information Center. Archaeological sites known to contain human remains shall be treated in accordance with the provisions Section 7050.5 Health and Safety Code. Unanimously approved with Commissioners Puente and Vossler being absent. 21. Mr. Gaynor asked if this meant they could not start the project until this plans approved and the Commission only meets once a month. Chairman Wright stated they can have a special meeting to approve the plan when it is prepared. 22. Planning Manager Christine di Iorio asked if Dr. Love had listed his crew members in the report. Dr. Love stated he would see that they were. 23. Commissioner Irwin asked if the Commission would see the final report of what is found. Planning Manager di Iorio stated yes, this report will give the excavation plan to define the percentages of what they recommend. Usually the Conditions of Approval will require the final report be submitted prior to occupancy of the first building. This could be recommended to the Planning Commission as a condition. 24. Maker and second of the motion amended their motion to include the condition that this report would be submitted and approved prior to occupancy of the first building. Unanimously approved. B. Phase I Archaeological Assessment of 54.65 acres owned by the City's Redevelopment Agency; located at the southwest corner of Washington Street and Miles Avenue. Applicant: City of La Quinta Redevelopment Agency. Archaeological Advisory Group, James Brock. 1. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Irwin asked if bones found were animal. Mr. Jim Brock, Archaeological Advisory Group, stated there is a potential for human bones, but they did not identify any as such to record this survey. Commissioner Irwin asked if they were under study at this time. Mr. Brock stated that under a Phase I study you do not collect artifacts, but it should be addressed under Phase II. 3. Commissioner Mitchell stated he concurred with the report as submitted. C:\My Documents\WPDOCS\HPC8-19-99.wpd -5- 281 005, Historic Preservation Commission Minutes August 19, 1999 4. There being no further questions, it was moved and seconded by Commissioners Irwin/Mitchell to adopt Minute Motion 99-022, accepting the report as recommended by staff. C. Interim Report on Phase II at Site "Sienna 1 "; located on the north bank of the Whitewater Channel between Washington Street and Adams Street. Archaeological Advisory Group, James Brock. 1. Mr. Jim Brock stated a site had been found off the City's property and on property owned by the Imperial Irrigation District that will be impacted by Century Homes as part of the development of Phase 8 of the Sienna Del Rey project. They are proposing to obtain their grading permit shortly. They informed Century Homes of the site and the need to have it tested. They agreed to the testing and they did a surface collection with a systematic backhoe trenching across the property to a depth of two meters screening all dirt and sand. They did not find any buried deposits, but did find some eco facts, pottery sherds and clay fragments. It was their determination that the potential for this site to produce any significant deposits is minimal. On that basis they are recommending Century be allowed to pull their grading permits with the provision that monitoring be required. 2. Commissioner Irwin asked if a report would be submitted. Mr. Brock stated that after all the information has been studied and prepared, a report will be submitted to the City. Discussion followed regarding the development of the tract. 3. There being no further comments, it was moved and seconded by Commissioners Mitchell/Irwin to adopt Minute Motion 99-023 accepting the report as recommended with the addition of a condition that a Final Report shall be submitted prior to final inspection of the first house. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS: A. Principal Planner Stan Sawa passed out information on a training seminar that was available to the Commissioners. B. Commissioner Irwin asked if staff was preparing any training to be held in the Valley. Staff stated they could do this. 282 C:\My Documents\WPD0CS\HPC8-19-99.wpd -6- 006 Historic Preservation Commission Minutes August 19, 1999 VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Irwin/Puente to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting of the Historical Preservation Commission on September 16, 1999. This meeting of the Historical Preservation Commission was adjourned at 4:50 p.m. August 19, 1999. Unanimously approved. Submitted by: tty 'er d / x u ' e Secretary 283 007 C:\My Documents\WPDOCS\HPC8-19-99.wpd -7- REPORT/INFORMATIONAL ITEM: INVESTMENT ADVISORY BOARD Meeting July 14, 1999 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Irwin, followed by the Pledge of Allegiance. PRESENT: Board Members Lewis, Mahfoud, Moulin, and Chairperson Irwin ABSENT: Board Member Bulgrin, Osborne and 1 Vacancy OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II APPOINTMENT OF OFFICERS A. Appointment of Investment Advisory Board Chairperson Chair Irwin opened nominations for Chairperson. Board Member Lewis nominated Board Member Osborne for the position of Chairperson. With no other nominations, Chairman Irwin closed the nominations. VOTE: All Ayes B. Appointment of Investment Advisory Board Vice -Chairperson Chairman Irwin opened nominations for Vice Chairperson. Board Member Irwin nominated Board Member Mahfoud as Vice Chairperson. With no other nominations, Board Member Irwin closed the nominations. VOTE: All Ayes 284 284 Page 1 of 7 Investment Advisory Board July 14, 1999 Minutes Board Member Irwin handed the meeting over to Vice Chairperson Mahfoud. Board Member Moulin thanked Board Member Irwin for his work as the Chairperson. III PUBLIC COMMENT - None IV CONFIRMATION OF AGENDA Board Member Moulin requested that two items be added to Correspondence and Written Material as Items D & E, verbal update on the Investment Advisory Board Workplan and verbal update on the Investment Advisory Board Membership as discussed at the City Council meeting of July 6. V CONSENT CALENDAR A. Approval of Minutes of Meeting on June 16, 1999 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Moulin to approve the Minutes of June 16, 1999. Motion carried unanimously. VI BUSINESS SESSION A. Transmittal of Treasury Report for May, 1999 Board Member Moulin advised that on page 6 it indicates that the City purchased four pieces of commercial paper. He questioned why it's listed as a one line item since they have different maturity dates and yields. He further advised that it would be his preference to have them listed individually. Mr. Falconer advised that the four pieces of commercial paper are listed individually on page 4. He advised that this could be changed. Board Member Lewis advised that page 6 is a "summary" page and page 4 is a "detail" page. 285 Page 2 of 7 Investment Advisory Board Minutes July 14, 1999 Board Member Moulin advised that page 4 has the component balance sheet page. Board Member Irwin advised that the report is as of May 31, 1999. Board Member Moulin advised that on page 6 it indicates that there were four individual purchases of a million each with one maturing on the 11 th of June. Mr. Falconer advised that the 11 th was the maximum date that the City invested. He further advised that the range could have been included. He added that the commercial paper was purchased on May 141n In response to Board Member Irwin, Mr. Falconer explained that May is a peak month for property tax monies, TOT, and sales tax. He further advised that the City has had a very good year financially in terms of revenue and expenditures. Mr. Falconer advised that in June, investments in T-notes were invested for a longer period of time. In response to Board Member Irwin, Mr. Falconer advised that in the past Staff has invested in Commercial Paper only during special situations. MOTION - It was moved by Board Members Moulin/Irwin to review, receive and file the Treasures report for May 31, 1999. Motion carried unanimously. B. Board Functions - Ordinance Board Member Moulin advised that the Board previously tentatively agreed that the short version of the Board Functions is best for the Board (Attachment No. 1). He further advised that staff did question Item A - 5 - "serve as a resource for the City Treasurer on proposed investments, internal controls, use of change of financial institutions, custodians, brokers and dealers, and other matters." Mr. Falconer advised that his concerned regarding Item A-5 is the ending "and other matters" is opened ended. � 8 Page 3 of 7 Investment Advisory Board Minutes July 14, 1999 Board Member Moulin suggested changing the verbiage to "serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use of change of financial institutions, custodians, brokers and dealers." The Board concurred with the change. Mr. Falconer advised that he anticipates this change going to the City Council the first meeting of September. MOTION - It was moved by Board Members Lewis/Moulin to recommend the change of Chapter 2.70, 2.70.030 - Section A to the City Council as amended. Motion Carried Unanimously. In response to Board Member Moulin, Mr. Falconer advised that the correct copy of Chapter 2.70 is the copy included in the finalized Investment Policy as page 21. Board Member Moulin advised that the Board Member terms should be staggered in order to maintain continuity. Mrs. DeRenard advised the Board that the Board Member terms are staggered and listed in the Board Members Handbook. Mr. Falconer advised that there are four (4) Investment Advisory Board positions that will expire this year. Board Member Moulin commented that he would like to change Section 2.70.020 to include subsections and define the meeting day. Board Member Irwin advised that one of the reasons for inserting the word "usually meets monthly" would be to compensate for the Board being dark in August. He further advised that the Board should meet monthly in order to monitor activities. Board Member Moulin advised that he agrees that the Board should meet more frequently than quarterly. He further advised that Staff has suggested that the Board meet less frequently. 87 Page 4 of 7 Investment Advisory Board Minutes July 14, 1999 In response to Mr. Falconer, Board Member Moulin advised that he gets the feeling that Staff would prefer meeting less frequently. He further advised that if Staff has that thought they may want to state that. Mr. Falconer advised that if the goal of the Board was to ultimately meet quarterly, than that should be the goal of Staff. He further advised that Staff tries to do what they can to help meet the goals of the Board. If it is the Board's desire to meet more frequently, than its at the Boards recommendation to set the meeting dates. Board Member Lewis advised that at the time the Board was formed it was discussed to eventually have the meetings quarterly. He further advised that with the changes occurring frequently a monthly meeting works better for this Board. He further advised that its nice that the Board has the options of changing the meetings to quarterly. Board Member Moulin advised that he does not read the Ordinance the same way as Mr. Falconer. He further advised that Staffs introduction on the Staff Report takes a little bit of liberty regarding the meeting dates. Vice Chairman Mahfoud advised that the Board has always agreed in the past to meet monthly. Board Member Lewis advised that the section on Board Meetings in the Ordinance is adequate. He further advised that even if the Board would decide to meet quarterly, the approval by the City Council would be necessary. Board Member Moulin advised that it's his feelings that the Board meet at least every other month. Vice Chairman Mahfoud questioned what agenda item was being discussed. Board Member Irwin advised that he is ready to agree on changing or not changing section 2.70.020 if the Board can agree. He further advised that he cannot support a change to the statute. Page 5 of 7 Investment Advisory Board July 14, 1999 Minutes Board Member Lewis concurred. Mrs. DeRenard advised that Section 2.70.020 is not an item on the Agenda and the Board cannot vote on a change. Board Member Lewis advised that the Board has already covered the agenda item. Board Member Moulin questioned if the word "initially" could be removed from Section 2.70.020. Board member Lewis advised that by public meeting law, the Board would need to agendize Section 2.70.020 in order to make any changes. In response to Board Member Moulin, Vice Chairman Mahfoud advised that Section 2.70.020 could be agendized for the September meeting. C. FY 1999/2000 Meeting Schedule Board Member Lewis advised that he would not be able to attend the August meeting and would prefer the Board go dark for the month of August. MOTION - It was moved by Board Members Moulin/Lewis to approve the meeting schedule as amended. Board Member Irwin questioned the September and December meetings advising that they fall on the 8tn day of the month. He questioned whether Staff would have time to prepare the Agenda and Staff Reports. Mr. Falconer advised that Staff will make the deadline. Motion carried unanimously. VII CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - June 1999 Noted and Filed :289 Page 6 of 7 Investment Advisory Board July 14, 1999 Minutes B. Pooled Money Investment Board Reports - April, 1999 Board Member Irwin advised that last month LAIF reported a billion dollars in structured notes and he does not see where it was reported for April. He questioned if it would be useful for the City to telephone Pat Beal with LAIF to question how structured notes are recorded. Mr. Falconer advised that he will research LAIF structured notes and see how they are reflected on the monthly portfolio account. C. Distribution of Investment Policies for Fiscal Year 1999/2000 Noted and Filed D. Verbal update on the Investment Advisory Board Workplan Mr. Falconer advised that the Investment Advisory Board Workplan was approved by the City Council on July 61h, 1999. E. Verbal update on the Investment Advisory Board Membership Mr. Falconer advised .that the City Council meet during a study session to discuss the vacancy on the Board. It was discussed to reduce the size of the Board to five (5) members. There was also opposing viewpoint to leave the size to seven (7) members. At the present time the City Council gave Staff direction to fill the vacancy and review the issue next year. The City will accept applications and the City Council will meet on August 3, 1999 to review the applications. In response to Board Member Irwin, Mr. Falconer advised that as of today five applications have been received. VIII BOARD MEMBER ITEMS - None IX ADJOURNMENT MOTION - It was moved by Board Members Moulin/Lewis to adjourn the meeting at 6:30 p.m.. Motion carried unanimously. bQ, 04UD"LaA-O,L Submitted By: Debbie DeRenard, Secretary 290 Page 7 of 7 REPORT/INFORMATIONAL ITEM: CULTURAL ARTS COMMISSION MINUTES July 8, 1999 CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner Shamis led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Leslie McMillan Commissioner Jackie Rasmussen Commissioner Rosita Shamis (Vice Chairperson) MEMBERS ABSENT: Commissioner Susan Benay Commissioner Elaine Reynolds STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary It was moved by Commissioner Shamis/Blakley to excuse Commissioner Reynolds from the meeting because she is out of town, and to excuse Commissioner Benay from the meeting due to her father passing away. Unanimous. Three new Commissioners were appointed, and Commissioner Reynolds was reappointed to the Commission by the City Council on June 29, 1999. Each of the Commissioners introduced themselves and gave a brief description of their background and why they want to serve on the Cultural Arts Commission. Dodie Horvitz informed the Commission of some "housekeeping" items. Those items included asking the Commissioners to bring their Commission packets to the meetings and if they do not receive one in the mail by the day of the meeting, they are to call staff and make arrangements to pick one up. Ms. Horvitz also told the Commission that all meetings are recorded and asked that they speak loud enough to be heard on the tape, and to speak one at a time. II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA Chairperson Hull asked to remove Business Item B. because there was nothing to report at this time Ms. Atkins will contact the Commission when she is ready to make a report. It was moved by Commissioner McMillan/Shamis to approve the changes to the agenda. Unanimous. IV. CONSENT CALENDAR A. Approval of Minutes of June 10, 1999 B. Financial Report - Staff reviewed this report with the Commissioners. C. Monthly Department Report for May 1999 - Staff reviewed this report with the Commissioners. It was moved by Commissioner McMilia n/Blakley to approve the Consent Calendar as submitted. Unanimous. 291 G:\MyData\CRISTAL\CAC\CACMIN.7-8.wpd 1 V. PUBLIC HEARING VI. BUSINESS ITEMS A. Election of Officers Chairperson Hull opened the floor for nominations for Chairperson. Commissioner Shamis/Rasmussen nominated Commissioner Hull. Unanimous. Chairperson Hull opened the floor for nominations for Vice Chairperson. Commissioner Blakley/Rasmussen nominated Commissioner Shamis. Unanimous. B. La Quinta On Stage Update - Removed from the Agenda C. Bear Creek Channel Bike Path Ms. Horvitz introduced Jana Barbier, Education Director, of the La Quinta Arts Foundation. Ms. Barbier spoke about the history of the Bear Creek project. Funds for the project were provided by VIVA Foundation, the City of La Quinta, and the La Quinta Arts Foundation. A proposal was rejected in the past, and today a new proposal is being brought forward which has Coachella Valley and La Quinta historical significance. Ms. Barbier distributed literature on the art piece to the Commission (copies are on file) and introduced the artists of the newly proposed "Bear Creek" project, Terrie Hayes and John Branstetter. The artists said the art piece is user friendly, and children's artwork will be included on the tiles. The bear could be steel or cast cement and the "fish net" made of stone will comply with the 3 %2 " entrapment zone requirements. It was moved by Commissioner Shamis/McMillan to support the Arts Foundations art proposal "Bear Creek." Unanimous. D. Work Plan Projects Ms. Horvitz reviewed the Work Plan with the Commission and they were assigned to various tasks to be responsible for. It was moved by Commissioner McMillan/Rasmussen to approve the assigned tasks and to begin working on the projects in the Work Plan. Unanimous. Staff will mail past Commission Minutes to the Commissioners, as well as the APP Master Plan and the password for Arts Wire. E. Meet the La Quinta Artist Commissioner Rasmussen will work on the name of a performing arts artist for next month. Commissioner Rasmussen will give the name to Ms. Horvitz by August 3, as well as a brief history and a picture of the artist. F. Civic Center Campus Improvements The City Council met on June 29 to discuss improvements to the Civic Center Campus. Chairperson Hull and Commissioner Shamis attended the meeting and reported that the architect discussed locations of art pieces already purchased by the City, and said the Commission will have input as the project comes along. Chairperson Hull suggested Commissioners could attend future City Council and Planning Commission meetings to help keep informed. Commissioner Shamis noted that she was glad the City Council heard the Commissions request to be included in the project. 29? G:\MyData\CRISTAL\CAC\CACMIN.7-8.wpd Lim G. Village Improvements The City Council met on June 22 to discuss improvements to the Village area. Chairperson Hull didn't think there was much revision to the current village plan and that the revisions suggested did not represent a "village" atmosphere. Chairperson Hull would like the Commission to be included in future discussions and to not let the village develop "as it is". The marketing plan will be reviewed by the City Council for future events in La Quinta. No action has been taken by the City Council. H. August Commission Meeting The Commission discussed their availability for the August Commission meeting and whether to go dark or not. It was moved by Commissioner McMillan/Blakley to go dark in the month of August and meet at the regularly scheduled Commission meeting in September. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS Ms. Horvitz received information on SOS Grants and is waiting for the applications to arrive. VIII. COMMISSIONER ITEMS Chairperson Hull asked if staff had heard from the Chamber of Commerce regarding the art mural on the wall along Calle Estado. Ms. Horvitz will contact them. Chairperson Hull would like the Commission to work on the Arts List to update names, addresses, etc. Staff will mail the list to the Commissioners to work on and bring to the next Commission meeting. Commissioner Blakley suggested the Commissioners attend the La Quinta Arts Association meetings. Chairperson Hull suggested inviting other art organizations to our meetings in the fall. Commissioner Shamis announced that the Arts Foundation needs more docents. IX. ADJOURNMENT It was moved by Commissioner Shamis/Blakley to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:35 p.m. NEXT MEETING INFORMATION September 9, 1999 7:00 PM La Quinta Civic Center Study Session Room • Art List • Submitted by: CIAA 49 Cristal Pidell, CommiRW Secretary G:\MyData\CRISTAL\CAC\CACMIN.7-8.wpd ) DEPARTMENT REPORT: A -I V S �p SFr OF TNtiO TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager',1/I DATE: September 21, 1999 RE: Department Report — Response(s) to Public Comment The following is the response to public comments made at the September 7, 1999 City Council meeting: 1. Mr. Rick Griffin, P.O. Box 571, Pastor of New Life Community Church, addressed the City Council regarding the appeal process for approval of a small directional sign for the Church services held at the Senior Center. • Mr. Griffin has submitted an application for the sign, and Community Development staff is currently processing the application. 2. Mr. William H. Longenecker Jr., 81-634 Shadow Avenue, Indio, addressed the City Council regarding a memorial in La Quinta to honor La Quinta resident and Congressional Medal of Honor recipient, Colonel Mitchell Paige. • City staff is researching whether there are additional Congressional Medal of Honor recipients living in La Quinta. This item will be brought to the City Council once the research is completed. 3. Mr. Vern Embery, 54-965 Avenida Vallejo, and Mr. Will Bruner, 53-705 Avenida Carranza, addressed the City Council regarding development on the south side of Calle Tecate. • The Community Services Director has sent correspondence to Mr. Embery and Mr. Bruner regarding the City's current plans for this area. 4. Mr. Bruce Throckmorton, 16 Mt. Holyoke, Rancho Mirage, addressed the City Council regarding the Jefferson Street median and the ingress and egress planned for his property located between Avenue 52 and Avenue 53. • The Public Works Director/City Engineer contacted Mr. Throckmorton regarding the ingress and egress planned for his property. 294 DEPARTMENT REPORT: (: I CITY COUNCIL'S UP -COMING EVENTS SEPTEMBER 18 MIRAFLORES MODEL GRAND OPENING SEPTEMBER 21 CITY COUNCIL MEETING SEPTEMBER 22 CHAMBER MIXER AT THE BEER HUNTER OCTOBER 1 MAINSTREET MARKETPLACE OCTOBER 5 CITY COUNCIL MEETING OCTOBER 8 -10 CV REC & PARK OKTOBERFESTAT FRANCIS HACK PARK OCTOBER 9 CITYWIDE CLEAN-UP DAY OCTOBER 10 - 12 ANNUAL LEAGUE CONFERENCE IN SANJOSE OCTOBER 19 CITY COUNCIL MEETING NOVEMBER 2 CITY COUNCIL MEETING NOVEMBER 2 ELECTION DAY NOVEMBER 4 MAYOR'S LUNCH NOVEMBER 5 MAINSTREET MARKETPLACE NOVEMBER 16 CITY COUNCIL MEETING NOVEMBER 26 - 28 LEXUS CHALLENGE AT CITRUS COURSE 295 DECEMBER 3 MAINSTREET MARKETPLACE DECEMBER 7 CITY COUNCIL MEETING DECEMBER 21 CITY COUNCIL MEETING JANUARY 4 CITY COUNCIL MEETING JANUARY 18 CITY COUNCIL MEETING JANUARY 19 - 23 BOB HOPE CHRYSLER CLASSIC FEBRUARY 1 CITY COUNCIL MEETING FEBRUARY 4 MAINSTREET MARKETPLACE FEBRUARY 15 CITY COUNCIL MEETING MARCH 3 MAINSTREET MARKETPLACE MARCH 7 CITY COUNCIL MEETING MARCH 16 - 19 LA QUINTA ARTS FESTIVAL MARCH 21 CITY COUNCIL MEETING MARCH 31 MAINSTREET MARKETPLACE Updated: September 17, 1999 296 September 1999 Monthly Planner .. ... .. .. .. .. .. .. 1 2 3 4 uWs 12:00 PM S M T T F S Mayor's Lunch 1 2 3 4 _5_6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 5 6 7 8 9 10 11 HOLIDAY 9:00 AM RCTC- 12:00 PM CVAG Pena Energy/Envi- 5:30 PM Invest- Sniff ment Advisory Board 12 13 14 15 16 17 18 9:30 AM CVAG- 7:00 PM C.V. 3:30 PM Historic Public Safety- Mosquito Abate. Preservation Perkins -Perkins Commission 12:00 PM CVAG- 7:00 PM Planning Transp-Perkins Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG- Henderson Human/Com- 2:00 PM City Adolph Council Meeting 4:00 PM DRRA- Airp-Henderson 26 27 28 29 30 2:30 PM RCTC 7:00 PM Planning cto er Budget -Pena 6:00 PM CVAG Commission Meeting S M T W T F S Exec. Com. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 9/17/99 297 October 1999 Monthly Planner Printed by Calendar Creator Plus on 9/17/99 419 DEPARTMENT REPORT: � oz V `s CF`y OF TN�� TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety-rI -. DATE: September 21, 1999 RE: Department Monthly Report - August Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of August. The reports depict the following highlights: • Year to date building permit valuation is $164,539,841, which represents an issuance of 1,943 building permits through August; • 1,888 animal control cases have been handled through August; • 1,475 code compliance cases have been initiated through August; • 14 new licenses were issued to La Quinta based businesses in August. 299 A F wa M Nei Oe r n � r N N M N n N N O ar � eo o O r N N l- kn wi eo r r o N r, ~ 00 00 N N 00 to N 0O0 H 0O0 a aN o v) o r oo M r o o lln O O\ O a\ %0 o W.)Ui r o0 r N eO en in 00 in Vi e0 eF N C N C ON M M e-4 en rr e0 �O 00 oo N O N 00 O r M 14 eF 10 r N M M le eT ON v oo N cc N H O� O\ ..i M ep M M O O� e0 O M O le M O e0 O O O �n O in O O In D\ O O e0 N try O O M O N 00 r 00 C O - le e0 N M C M [h 00 e0 e0 00 D\ 00 w O 00 C O N le ON 00 O ON O\ en 1n M tV M 1n e0 e0 N rr rr .� 00 r 00 1p M ON .r N ~ M e0 O 00 O r 1n O O O O ON kn to O O O kn O 00 00 N r (4 O O try en N 00 00 tn w le le Ol O In M O 1n en O R 00 e0 N N O N M M O r b O\ N H M M N M O N In �O le 00 M 1 w O I M M e0 O\ N O O O le N O e0 le r 00 r 1n M kn N .+ le oo a oo W �c v, e r r a o Ito o a 0; vi o0 fn r CD r O O M ri 00 00 .r N N w ON l- 00 O\ �O to N O\ O N 00 r N en M v O\ M r n cl .ti M C� M ON M N NO in 00 eV V1 ti e0 00 O\ Vo e0 O 0 O o O in 00 r o o O eo N a �O o 00 r o O a M De o0 00 tT 00 VI 00 00 r l en N 01 O -4 ri .r kn .. O� N 00 IV O lei kn -4 d' 42N r 0o0 N N � 00 O r r fn O en r N Oe Oe IV on r � e0 d' N e0 V) d' enkn 00 1n .� T M N N w a�oao N 00 R to In N N r N O[..MUOA,..wM�M x a z M W n W 3 '" N tn 00 " IV oo� dN0.�ANFIn Q er 3 0 [F. A �rAOa lV Mz Oea tV r 4z to le Iz Ni�,jO N N�00 u o Q v o z x S a a rN w w w w a w w w w p z o oOO 002 n U 5 m U w X a. a A a C7 v� U ANIMAL CONTROL REPORT FOR: AUGUST, 1999 0"INY►VAMT ,, PICKUPS YEAR TO INCIDENTS YEAR TO MONTHLY: DATE: HANDLED: MONTHLY DATE: Dogs Alive 37,_ 334 Bite reports 4 46 Dead 18 43 Cats Alive _5 103 Animal trap set ups 3 47 Dead _ 10_ 47 Cruelty to Animals Other Animals Investigations & 2 21_ Check welfare Alive 10 47 Dead _Z 57 Vicious Animal TOTAL ANIMALS Restraining order 1 4 Alive __47 484_ Special hour patrols --2__ 102 Dead _ 35 147 Zoning Violations 0_ 2_ Lost & found reports —37 27 ) TOTAL ANIMALS Animal Rescue 5_ _ 30 REMOVED Outside agency assistance __a _11- City hall reclaims 1 _ _43- _82_ 63.1_ Other —17 271 TOTALS --22_ 873 VIOLATIONS: No owner Warnings Citations Contact Dogs at large 10 Noise disturbance 2 L Defecation removal 0 0 --0- License violation 0 0 7 Other 0 0 0 Monthly Total -12- YEAR TO DATE 174 70 140- TOTAL MONTHLY INCIDENTS HANDLED: 184 TOTAL YEAR TO DATE INCIDENTS HANDLED: 003 3 U; -1 CODE COMPLIANCE REPORT FOR: AUGUST,1999 ABATEMENTS: Nuisance Abatements Started Weed Abatements Started Vehicle Abatements Started Dwelling Abatements Started TOTAL STARTED TOTAL COMPLETED Home Occupation Inspections Business License Inspections Public Service Garage sale permits Issued forms\councilceo YEAR TO DATE: 302 004 w rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn a(Am W OO—O-- W 0000 f CC—O O N E CC—O N ti N CO N CAI O O OO M OO O :z N O 0 0z: J 0 W M W 0 w W 0 M W 00 00 00 00 m O O O O O O O O O O O O O O p Q Q ~ W cn LU Z W W w z owe W ~Zw Cn > it W [7 Z Z � W- _ � - = O~U w W COY U 0OF- O ��af-Q Cl) �J9p o W W W Z p w= O= W w p m W �OpF¢-�IL UW QZJ W W -p QJJO wJ OWof -giUnQ xa�°-mow LU _j►O -iLU F- _jOwW=aZWJ¢ me o_?UUwwaaU2wR W rIq OONvn0 00 O Cl) tj O N M 00 Z 0 00 V V O CO O 0 0 CA Cl) 000 00 00 O a) CO CM N O It v a�co��ncCDD0 C.0 coccaC.0 10 0 0 0 0 0 0 0 0 0 0 0 0 0 J 0 CO CO Cfl 0 0 0 CO W Cfl CO 0 0 W a mrOdOMMMMMMMMMMMM I N N N N N N N N N N N N N N m CA CA O O O O O Cb fA CA CA CA O) CA W I- Q F- N m JIQ Q Q Q Q Q Q Q Q Q Q Q Q Q mUUUUUUUUUUUUUU zzzzzzzzzzzzzz 1055555553555535 m�gggggg�g�gggg Q Qw0a0QOQINlIw�Q 3o �www p , w Lou ir=m=zozw=Z=wgw= Q=W=2§oOTMYU o= m N LO N P-_O Cl 0 CD JI Or0 V oN0 M r � M OMO N OVO � sr- M 000 m I- 0 f- 0 0 V 0 N 0 I- 0 0 0 1- W Z } U W W J W U X 0 O H w W U j 2 Z z co Qw Lu ~ W �� 00 fAZQ=a Ye Q U~ 5H J=WY w w �a�Wwco Y ma. g?L)}UjaoUoU)0 aWZw w Q=}O���0o �ppQ wDUAQ65J0 oco=_ LLJ w z_=oU mzD�WxQI 0L�¢ vz°Og= m¢mmmU=CLCL cocACA zV V f- M N M M O M M V M O 0 M V M CO V N 0 M V M O I O M 00 O 00 00 O OO 00 0 V N O OO000OO Om O O O O O O N CA m a 005 3U3 I'll DEPARTMENT REPORT: E- 04 v 5 CFy OF TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTO DATE: SEPTEMBER 21, 1999 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF AUGUST Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of August. 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E Q E 0 0 0 3 a a U a O M 308 Q a a.a La�(�T c' DEPARTMENT REPORT: U S TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisor-l�\ VIA: Dodie Horvitz, Community Services Director DATE: September 21, 1999 SUBJECT: Transmittal of Community Services Department Report for the Month of August 1999 r— 1 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF OCTOBER 1999: Oct 2 La Quinta Summer Golf Tour, Recreational Match, Palm Desert Country Club Oct 2 La Quinta Summer Golf Tour, Awards Banquet and Reception Oct 2 Computer Seminar, "Mastering Microsoft Excel," Boys & Girls Club Oct 6 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Oct 7 *Fifth Annual Health Fair and Free Flu Shots Oct 7 NFL Gatorade Punt, Pass & Kick, Local Competition, La Quinta Sports Complex Oct 9 Computer Seminar, "Mastering Microsoft Word," Boys & Girls Club Oct 11 *Free Putting Contest Oct 12 Gourmet Cooking Made Simple, Session II, La Quinta Senior Center Oct 14 *Oktoberfest, Monthly Luncheon O 16 Introduction to Horses, Session II, Ivey Ranch Equestrian Center 0 t 17 Adult Soccer League Fall Program Begins, La Quinta High School Oct 18 Low Impact Aerobics Classes, Session Il, La Quinta High School Oct 18 Dispute Resolution Classes, Fritz Burns Park Rec Room Oct 19 *Aura Balancing Seminar Oct 19 *Free Hearing Consultation and Hearing Aid Check Oct 20 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Oct 21 *Women and Investing, Seminar Oct 26 Ballroom Dance Classes, Session 2, La Quinta High School Oct 21 *Healthy Cooking Class Oct 26 *Financial Seminar Oct 26 *Mature Driver's Course Oct 28 *Long Term Care Seminar Oct 29 Tiny Tot Halloween Carnival, La Quinta Senior Center 303 * Senior Center Program, Class or Event Titit 4 4 Q" Community Services Department Attendance Report for the month of August 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 509 112 397 34 12 Special Events 164 44 74 5 2 Adult Sports 922 555 367 14 3 Senior Center 1279 1028 251 100 72 *Fritz Burns Pool 2850 2852 -2 30 31 Program Totals 5724 4591 1087 183 120 Information/Referrals Community Service 94 * 94 22 21 Senior Center 656 779 -123 15 10 Total 750 779 .29 37 31 Total Programs 64741 5370 1116 220 151 Volunteer Hours Senior Center L 745 625 120 Meals on Wheels 67 57 10 Total Volunteer Hours 812 682 130 Revenue Senior Center $ 5,485.00 $ 1,486.00 $ 3,998.84 Community Services $ 2,102.00 $ 1,670.00 $ 432.00 Rental Income $ - $ 495.00 $ (495.00) Total Revenue $ 7,587.00 $ 3,651.00 $ 3,935.84 *Totals not available 110 002 Community Services Program Report for August 1999 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Low Impact Aerobics 28 196 0 0 196 0 7 Let's Dance 11 44 0 0 44 0 4 Watercolor 14 14 0 0 14 0 1 Basic Oil Painting 14 14 0 0 14 0 1 Summer Art Blast 20 80 0 0 80 0 4 Beg. Computers Mon. 10 40 8 32 8 4 4 Beg. Computers Tues. 9 36 10 40 -4 4 4 Int. Computers Wed. 10 30 10 40 -10 4 3 Intuitive Drawing 7 21 0 0 21 0 3 Mastering Excel 10 10 0 0 10 0 1 Mastering Word 1 10 10 0 0 10 0 1 Internet Seminar 141 141 01 0 14 0 1 Totals 1571 5091 281 112 3971 121 34 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Orange County Trip 8 8 0 0 8 0 1 Golf, Mission Hills 46 46 0 0 46 0 1 Ice Cream with Gamby 20 20 0 0 20 0 1 Golf, Mission Hills 44 44 44 44 0 1 1 Golf, La Quinta Resort 46 46 0 0 0 1 1 Totals 164 164 44 44 74 2 5 1998/99 1998/99 1997/98 1997/98 1997/98 1998/99 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 130 130 0 0 130 0 10 Adult Soccer League 198 792 185 555 237 3 4 Totals 3281 922 185 555 367 3 14 311 003 Senior Center Attendance 999 1999 1998 1998 egistered Total Registered Total Meetings Participant Participation Participant Participation Variance 1999 1998 Senior Activities Bridge, ACBL 140 140 110 110 30 4 4 Bridge, Duplicate/Social 250 250 246 246 4 14 14 Creative Writing Club 10 10 23 23 -13 5 4 Golden Tones 53 53 0 0 53 5 0 Ice Cream Social 17 17 39 39 -22 3 5 Monthly Birthday Party 31 31 20 20 11 1 1 Monthly Luncheon 111 111 105 105 6 1 1 Movie Time 59 59 56 56 3 5 7 Putting Contest 15 15 0 0 15 1 0 Seminars 51 51 8 8 43 3 1 Television Viewing 42 42 51 51 -9 n/a n/a Senior Activity Total 779 779 658 658 121 42 37 Senior Leisure Courses Computer 106 121 13 32 89 27 9 CPR Class 7 7 4 4 3 1 1 Exercise 39 296 31 289 7 17 17 Healthy Cooking Class 13 13 0 0 13 1 0 Senior Leisure Courses Total 165 437 48 325 112 46 27 Senior Leisure Classes Arts and Crafts 20 20 27 27 -7 4 4 Painting 11 11 18 18 -7 3 4 Quilting 32 32 0 0 32 4 0 Senior Leisure Classes Total 63 63 45 45 18 11 8 TOTAL SENIOR PROGRAMS 1007 1279 751 1028 251 99 72 Senior Services Ambassadors 49 49 40 40 9 n/a n/a Blood Pressure Check 44 44 36 36 8 5 4 FIND Food Distribution 319 319 394 394 -75 41 4 Hearing Consultation 4 4 0 0 4 1 0 Information/Referral/Outreach 157 157 299 299 -142 n/a n/a Legal Consultation 28 28 0 0 28 2 0 Medicare Consultation 7 7 3 3 4 n/a n/a Proctor & Gamble Adult Oral Health 43 43 0 0 43 1 0 Share Meetings/Sign-up 5 5 7 7 -2 2 2 TOTAL SENIOR SERVICES 656 656 779 779 -123 15 10 SENIOR CENTER TOTAL 1 1663 1935 1530 1807 128 114 82 Page 3 3l? JI M DEPARTM NT REPORT: V S FGFM OF TO: HONORABLE MAYOR AND CITY COUNCIL MEMBER FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: SEPTEMBER 21, 1999 SUBJECT: DE MARTINO ART PIECE Following is an update on the De Martino art piece on the corner of Washington and Hwy. 111: On March 1, 1999 Mr. De Martino entered into a contract with the City to provide demolition of part of the existing sidewalk, the entire retaining wall and wall around the existing art piece, including footings and to remove existing landscaping as required. Mr. De Martino was to provide all materials and labor for the construction and installation of sod, landscaping, a complete irrigation system and new walkways for the sum of $29,800. On June 22, 1999, the work was completed for the project and payment to Mr. De Martino was made. This concludes all required work by Mr. De Martino. The Cultural Arts Commission has discussed a dedication of the De Martino art piece, to take place in October, 1999. Mr. De Martino has indicated that he will be cleaning the brass pieces on the art work as well as shining the "gem". The artist will complete this work before the dedication ceremony, however, no date has been set for this event. 31.3 S:\Community Services\De Martino Piece.wpd DEPARTMENT REPORT: TWT 4 4 " COUNCIL/RDA MEETING DATE: Transmittal of Revenue and Expenditure Reports dated July 31, 1999 RECOMMENDATION: Receive and File AGENDA CATEGORY: BUSINESS SESSION: September 21, 1999 CONSENT CALENDAR BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of the July 31, 1999 Statement of Revenue and Expenditures for the City of La Quinta. John M. FalcorYer, Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, July 31, 1999 314 CITY OF LA QUINTA 07/01/1999-07/3111999 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 502,300.00 7,728.20 494,571.80 1.54% No Low Property Tax Distribution 433,900.00 6,496.95 427,403.05 1.50% Document Transfer Tax 222,000.00 31,395.82 190,604.18 14.14% Sales Tax 2,305,600.00 182,800.00 2,122,800.00 7.93% Transient Occupancy Tax 3,050,000.00 177,800.30 2,872,199.70 5.83% Franchise Tax 381,900.00 65,871.78 316,028.22 17.25% TOTAL TAXES 6,895,700.00 472,093.05 6,423,606.95 6.85% LICENSE & PERMITS: ' Business License 110,800.00 8,777.00 102,023.00 7.92% Animal License 8,100.00 426.00 7,674.00 5.26% Building Permits 412,500.00 152,585.50 259,914.50 36.99% Plumbing Permits 86,700.00 25,668.00 61,032.00 29.61% Electrical Permits 68,000.00 26,589.94 41,410.06 39.10% Mechanical Permits 35,800.00 14,154.50 21,645.50 39.54% Misc. Permits 44,200.00 3,967.00 40,233.00 8.98% TOTAL LICENSES & PERMITS 766,100.00 232,167.94 533,932.06 30.31% FEES: General Government Fees 50.00 0.00 50.00 0.00% Finance Fees 50.00 2.75 47.25 5.50% City Clerk Services Fees 1,000.00 4.60 995.40 0.46% Community Services Fees 124,210.00 9,593.50 114,616.50 7.72% Bldg & Safety Fees 298,400.00 67,558.29 230,841.71 22.64% Community Development Fees 107,800.00 11,037.95 96,762.05 10.24% Public Works Fees 271,100.00 94,533.45 176,566.55 34.87% TOTAL FEES 802,610.00 182,730.54 619,879.46 22.77% INTERGOVERNMENTAL Motor Vehicle In -Lieu 910,900.00 102,723.89 808,176.11 11.28% Off Hwy Vehicle License 250.00 232.62 17.38 93.05% Motor Vehicle Code Fines 14,400.00 0.00 14,400.00 0.00% Parking Violations 22,300.00 1,453.00 20,847.00 6.52% Misc Fines 4,600.00 533.21 4,066.79 11.59% AB939 91,100.00 10,244.69 80,855.31 11.25% CSA152 Assessment 109,200.00 0.00 109,200.00 0.00% Historical Preservation Grant 10,000.00 0.00 10,000.00 0.00% Sunline Transit 0.00 29,092.50 (29,092.50) 0.00% CVAG 471,111.00 0.00 471,111.00 0.00% County of Riverside -Grants 55,000.00 0.00 55,000.00 0.00% State of California -Grants 5,000.00 0.00 5,000.00 N/A TOTAL INTERGOVERNMENTAL 1,693,861.00 144,279.91 1,549,581.09 8.52% INTEREST 1,464,000.00 66,195.00 1,397,805.00 4.52% MISCELLANEOUS Miscellaneous Revenue 55,600.00 372.14 55,227.86 0.67% Cash Over/(Short) 0.00 (9.00) 9.00 N/A TOTAL MISCELLANEOUS 55,600.00 363.14 55,236.86 0.65% TRANSFER IN 132,433.00 0.00 132,433.00 0.00% TOTAL GENERAL FUND 11,810 304.00 1,097 829.58 10 712 474.42 9.30% 31 �► CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL LIBRARY TOTAL GAS TAX 07/01/1999-07/31/1999 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 200,000.00 200,000.00 0.00 100.00% 200 000.00 200 000.00 0.00 100.00% 123,200.00 10,764.08 112,435.92 8.74% 89,200.00 7,670.91 81,529.09 8.60% 172,500.00 14,460.11 158,039.89 8.38% 5,000.00 5,000.00 0.00 100.00% 5,500.00 0.00 5,500.00 0.00% 395 400.00 37 895.10 357 504.90 9.58% CMAQ/ISTEA CMAQ/ISTEA Grant 0.00 0.00 0.00 0.00% Interest 0.00 0.00 0.00 0.00% TOTAL CMAQ/ISTEA 0.00 0.00 0.00 0.00% FEDERAL ASSISTANCE REVENUE: CDBG Grant 250,400.00 0.00 250,400.00 0.00% Interest 0.00 0.00 0.00 0.00% TOTAL FEDERAL ASSISTANCE 250 400.00 0.00 250,400.00 _ 0.00% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% TOTAL PROPOSED ASSESSMENT DISTRICT 2,806,700.00 0.00 2,806,700.00 0.00% SLESF (COPS) REVENUE: SLESF (Cops) Funding 0.00 0.00 0.00 0.00% Interest 1,100.00 0.00 1,100.00 N/A TOTAL SLESF (COPS) 1,100.00 0.00 1,100.00 0.00% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A Transfer in 0.00 0.00 0.00 N/A TOTAL LLEBG 0.00 0.00 0.00 N/A LIGHTING & LANDSCAPING REVENUE: Assessment Interest 764,200.00 0.00 764,200.00 0.00% 200.00 0.00 200.00 0.00% TOTAL LIGHTING & LANDSCAPING 764,400.00 0.00 764 400.00 0.00% QUIMBY REVENUE: Quimby Fees 20,000.00 8,779.14 11,220.86 43.90% Interest 11,000.00 0.00 11,000.00 0.00% TOTAL QUIMBY 31 000.00 8,779.14 22 220.86 28.32% 316 00 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transferin Interest 07/01/1999-07/31/1999 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 591,967.71 474,532.29 55.51% 431,000.00 0.00 431,000.00 0.00% 1 497,500.0 5591,967.71 905 532.29 39.53% 1,600.00 0.00 1,600.00 0.00% 1,600.00 0.00 __ 1,600.00_ 0.00%0 21,244.00 0.00 21,244.00 0.00% 4,000.00 0.00 4,000.00 0.00% 25,244.00 0.00 25,244.00 0.00% 2,000.00 0.00 2,000.00 0.00% 200.00 0.00 200.00 0.00% TOTAL CMAQ/ISTEA 2,200.00 0.00 2,200.00 0.00% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In 0.00 111,385.36 (111,385.36) N/A 0.00 0.00 0.00 N/A TOTAL INTEREST ALLOCATION 0.00 111,385.36 (111 385.36) N/A CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP 12,138,823.50 0.00 12,138,823.50 0.00% 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) N/A 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,615,825.00 0.00 1,615,825.00 0.00% 30,000.00 0.00 30,000.00 N/A 357,610.00 0.00 357,610.00 0.00% 799,956.02 0.00 799,956.02 N/A 22,113,224.31 68,121.30 22,045,103.01 0.31 % 38 895,775.43 68,121.30 38 827 654.13 0.18% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 317 o0 CITY OF LA QUINTA 07/01/1999-07131/1999 REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED URBAN FORESTRY Grant Revenue 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL URBAN FORESTRY 0.00 0.00 0.00 N/A EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges 510,578.00 0.00 510,578.00 0.00% Interest 41,200.00 0.00 41,200.00 0.00% Transfers In 471,111.00 0.00 471,111.00 0.00% TOTAL EQUIPMENT REPLACEMENT 1 022,889.00 0.00 1 022,889.00 0.00% ARTS IN PUBLIC PLACES REVENUE: " Arts in Public Places Deposits 275,500.00 40,120.50 235,379.50 14.56% • Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 0.00 27,200.00 0.00% TOTAL ARTS IN PUBLIC PLACES 302,700.00 40,120.50 262 579.50 13.25% * These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 N/A PARKS & RECREATION Developer fees 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 N/A CIVIC CENTER Developer fees 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 N/A LIBRARY DEVELOPMENT Developer fees 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 N/A 318 CITY OF LA QUINTA 07/01/1999-07/31/1999 REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED COMMUNITY CENTER Developer fees 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 N/A STREET FACILITY Developer fees 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL STREET FACILITY 0.00 0.00 0.00 N/A PARK FACILITY Developer fees 0.00 0.00 0.00 N/A Interest _ 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 ____,. N/A CITY OF LA QUINTA 07/01/1999 - 07/31/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 398,100.00 31,791.28 0.00 366,308.72 7.99% CITY MANAGER'S OFFICE 579,250.00 26,170.11 0.00 553,079.89 4.52% ECONOMIC DEVELOPMENT 811,650.00 62,459.86 0.00 749,190.14 7.70% PERSONNEURISK MGT _ 438,750.00 15,923.55 0.00 422,826.45 3.639/6 TOTAL GENERAL GOVERNMENT 2,227,750.00 136,344.80 0.00 2,091,405.20 6.12% FINANCE: FISCAL SERVICES 490,250.00 20,466.41 0.00 469,783.59 4.17% CENTRAL SERVICES _ _ 489,246.00 28,953.44 8,943.60 451,348.96 5.92% TOTAL FINANCE 979,496.00 49,419.85 8,943.60 921,132.55 5.05% CITY CLERK 347,150.00 13,974.54 0.00 333,175.46 4.03% COMMUNITY SERVICES SENIOR CENTER 231,970.00 8,995.19 0.00 222,974.81 3.88% PARKS & RECREATION ADMINISTRATION 565,569.00 10,943.71 0.00 554,625.29 1.93% PARKS & RECREATION PROGRAMS 67,750.00 3,273.17 0.00 64,476.83 4.83% TOTAL COMMUNITY SERVICES 865,289.00 23,212.07 0.00 842,076.93 2.68% POLICE 3,186,149.00 0.00 0.00 3,186,149.00 0.00% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 189,150.00 9,180.97 0.00 179,969.03 4.85% CODE COMPLIANCE 434,193.00 15,734.19 0.00 418,458.81 3.62% ANIMAL CONTROL 163,602.00 3,468.31 0.00 160,133.69 2.12% BUILDING 362,873.00 25,249.22 0.00 337,623.78 6.96% EMERGENCY SERVICES 46,900.00 325.00 0.00 46,575.00 0.69% FIRE 20,000.00 0.00 0.00 20,000.00 0.00% CIVIC CENTER BUILDING -OPERATIONS 1,141,853.00 18,304.59 4,998.13 1,118,550.28 1.60% TOTAL BUILDING & SAFETY 2,358,571.00 72,262.28 4,998.13 2,281,310.59 3.06% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 560,800.00 13,414.71 0.00 547,385.29 2.39% CURRENT PLANNING 909,049.00 16,049.45 0.00 892,999.55 1.77% TOTAL COMMUNITY DEVELOPMENT 1,469,849.00 29,464.16 0.00 1,440,384.84 2.00% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 8,336.53 0.00 175,013.47 4.55% DEVELOPMENT & TRAFFIC 670,710.00 20,166.79 0.00 650,543.21 3.01% MAINT/OPERATIONS - STREETS 1,257,024.00 15,691.75 5,700.00 1,235,632.25 1.25% MAINT/OPERATIONS - LTG/LANDSCAPING 1,074,503.00 37,121.32 10,400.00 1,026,981.68 3.45% CAPITAL PROJECTS 161,805.00 11,693.79 0.00 _ 150,111.21 7.23% TOTAL PUBLIC WORKS 3,347,392.00 93,010.18 16,100.00 3,238,281.82 2.78% TRANSFERS OUT 1,674,721.34 0.00 0.00 1,674,721.34 0.00% GENERAL FUND REIMBURSEMENTS (2,934,483.00) (229,661.33) 0.00 (2,704,821.67) 7.83% NET GENERAL FUND EXPENDITURES 13 521,884.34 188,026.55 30.041.73 13,303,816.06 1.39% 320 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01/1999 - 07/31/1999 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 395,400.00 32,950.00 0.00 362,450.00 8.33% 235,000.00 0.00 0.00 235,000.00 0.00% 130, 000.00 0.00 0.00 130,000.00_ 0.00% SOUTH COAST AIR QUALITY FUND REIMBURSE GENERAL FUND 5,700.00 0.00 0.00 5,700.00 0.00% TRANSFER OUT 92,433.00 0.00 0.00 92,433.00 0.00% TOTAL SOUTH COAST AIR QUALITY 98,133.00 0.00 0.00 98 133.00 0.00% CMAQ/ISTEA TRANSFER OUT _ 0.00 0.00 0.00 _ 0.00 N/A LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 2,000.00 0.00 0.00 2,000.00 0.00% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 N/A SLEF(COPS) TRANSFER OUT 0.00 0.00 0.00 0.00 N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 63,700.00 0.00 700,700.00 8.33% TRANSFER OUT _ 12,705.31 0.00 0.00 12,705.31 0.00% TOTAL LTG/LANDSCAPING FUND 777 105.31 63,700.00 0.00 713.405.31 8.20% INFRASTRUCTURE: REIMBURSE GENERAL FUND 203,910.00 16,992.50 0.00 186,917.50 8.33% TRANSFER OUT 5,317,873.99 18,215.33 0.00 5,299,658.66 0.34% TOTAL INFRASTRUCTURE 5,521,783.99 35,207 83 0.00 5,486,576.16 0.64% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0.00% 321 n�i CITY OF LA QUINTA 07/01/1999 - 07/31/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 38,070,406.95 68,121.30 3,000.00 37,999,285.65 0.18% PROJECT REIMBURSEMENTS TO GEN FUN 825,368.48 0.00 0.00 825,368.48 0.00% TOTAL CAPITAL IMPROVEMENT 38,895,775.43 68,121.30 3,000.00 38,824,654.13 0.18% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 N/A CIP EXPENSES 404,082.37 0.00 0.00 404,082.37 0.00% TOTAL CAPITAL IMPROVEMENT ___404.082.37 0.00 0.00 404,082.37 000%- LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 N/A EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 1,584.91 0.00 888 338.09 0.18% 322 o r DEPARTMENT REPORT:c&ht 4 4v +� 41&4 COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditure Reports dated July 31, 1999 RECOMMENDATION: Receive and File September 21, 1999 BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the July 31, 1999 Statement of Revenue and Expenditures for the La Quinta Financing Authority. Approved for Submission by: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, July 31, 1999 323 LA QUINTA FINANCING AUTHORITY 07/01/1999-07/31/1999 REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED DEBT SERVICE REVENUE: Contractual Services Fees 5,600.00 0.00 5,600.00 0.00% Non Allocated Interest 12,400.00 0.00 12,400.00 0.00% Rental Income 679,670.00 0.00 679,670.00 0.00% Transfer In 0.00 0.00 0.00 N/A TOTAL DEBT SERVICE 697,670.00 0.00 697,670.00 0.00% CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest 0.00 0.00 0.00 N/A Non Allocated Interest 0.00 0.00 0.00 N/A TOTAL CIP REVENUE 0.00 0.00 0.00 N/A TOTAL FINANCING AUTHORITY 697.670.00 0.00 697 670.00 0.00% 324 O+, LA QUINTA FINANCING AUTHORITY 07/01/1999 - 07/31/1999 REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES 9,020.00 0.00 0.00 9,020.00 0.00% BOND PRINCIPAL 250,000.00 0.00 0.00 250,000.00 0.00% BOND INTEREST 429,670.00 0.00 0.00 429,670.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 N/A TOTAL DEBT SERVICE 688,690.00 0.00 0.00 688,690.00 0.00% CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT 517,731.78 0.00 0.00 517,731.78 0.00% TOTAL CAPITAL IMPROVEMENT 517,731.78 0.00 0.00 517,731.78 0.00% TOTAL FINANCING AUTHORITY 1y206 421 78 0.00 0.00 1,206,421.78 0.00% 335 f)(I ,r DEPARTMENT REPORT: c&ht 4 e(P Qab4 COUNCIL/RDA MEETING DATE: ITEM TITLE: Year 2000 Project Status Report BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: September 21, 1999 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: DEPARTMENTAL REPORT The City of La Quinta continues to move forward with the Year 2000 (Y2K) Project. This monthly Y2K report reflects the progress achieved since July 20, 1999. Year 2000 Project Progress Table % Complete Through This Month % Complete Through Last Month Estimated Completion Date Estimated Costs To Achieve Y2K Compliance DP & Non DP Systems DP Non DP DP Non DP DP Non DP DP Non DP Awareness 100% 100% 100% 100% 12/98 12/98 $500 $500 Assessment 100% 90% 100% 90% 02/99 10/99 $1,500 $1,500 Remediation 100% 90% 100% 80% 02/99 10/99 $0 $0 Validation/Testing 95% 75% 90% 70% 10/99 10/99 $2,500 $5,500 Implementation 95% 25% 95% 15% 10/99 10/99 $9,000 $32,000 Revalidation/Retesting 0% 0% 0% 0% 11/99 11/99 $1,500 $1,500 Total Costs $15,uuu $41,000 As shown on the progress table above, Data Processing (DP) hardware and software is 95% Y21K compliant. The last DP system to be implemented for Y2K-readiness is the Standard Register check printer and link -up software. This system will be installed the week of October 4, 1999. With this last DP upgrade, the City will have achieved 100% compliance on all mission -critical DP systems. 326 Non DP systems remaining to be assessed or tested are as follows: Traffic signals Civic Center alarms Mobile phones TRAFFIC SIGNALS Recently, staff completed a City-wide traffic signal survey of the 31 signals located in La Quinta to assess if there are any Y2K problems that need to be corrected. The full report and supporting documentation is available in the Engineering Department for review. The results of the survey are summarized on the chart in Attachment 1. Of the 31 traffic signals located throughout the City, 10 are signals maintained by Caltrans, Riverside County or the City of Indio. The City is responsible for maintaining the 21 remaining signals. As shown on Attachment 1, all of the 21 signals maintained by the City have issues of non compliance with Y2K, depending on the component and manufacturer of each component. Each traffic signal has the following components: ► Controller ► Conflict monitor ► Vehicle detector ► Clock Although there are Y21K issues with all of the City -maintained signals, staff has identified some work -around solutions with vendors and has verified that vendors are working on upgrades to solve the problems. The Public Works Department will take the lead in testing the City's signals, with assistance from Southwest Networks. CIVIC CENTER ALARM SYSTEM The alarm system is still being assessed for Y21K compliance with the vendor. Testing for the alarm system is scheduled to be completed by the end of October 1999. MOBILE PHONES Nextel Phones has been slow in responding to staff requests for specific information on existing mobile phone systems. Nextel has disclosed that they are moving forward with making their products Y2K compliant. However, they have advised the City that it will not be until September 30, 1999 that they will have addressed all of the issues related to Y2K. SUMMARY OF SYSTEMS IDENTIFIED FOR Y21K COMPLIANCE The inventory conducted during fiscal year 1997-98 evaluated the City's computer systems, software and related systems which may be affected by the Year 2000. The City's computer systems being evaluated are classified as DP or Non DP as follows: 327 002 Data Processing Systems Various Software Applications Accounting Software Computer Operating Software File Server Systems THE Y2K TIME LINE Non Data Processing Systems Heating and A/C Phone Systems Mobile Phones Street Lights Traffic Signals Irrigation Software Stadium Lights Drainage Pumps Civic Center Alarm System The Y2K time line is divided into five stages; each stage serving to address the Y2K problem. As shown in the Progress Table above, the City is generally in the Validation/Testing and Implementation Stages of this time line. The actions taken and planned by the City for each stage relating to this project are as follows: Awareness Stage: The inventory audit portion of this stage was completed on November 11, 1998. On December 31, 1998, a Y2K survey letter was mailed to 40 organizations and vendors that do business with the City. The goal of the survey is to gather information from those entities that staff believes may impact the City if they do not comply with Y21K. Of the 40 surveys sent out, 35 organizations have responded to the survey. All 35 of the organizations that responded to the survey have made disclosures that they are complying with the Y2K problem (Attachment 2). Responses reflect that awareness of the Y21K problem is growing daily. On Monday, May 24, 1999, City staff held a meeting at the Senior Center to present the City of La Quinta's Y2K Readiness Review. The presentation team was made up of Mike Bizier of Southwest Networks, Inc., John Hardcastle from Building and Safety, and Juan Herrera and John Falconer from Finance. The Y21K presentation lasted over an hour, and included a 25-slide Power Point presentation, that was projected onto the screen at the Senior Center multi- purpose room. The purpose/goal of the meeting was to inform the public about what the City is doing to prepare its own computer systems for the Year 2000. Also, John Hardcastle informed citizens about what they can do to prepare for most disruptions in essential services. A list of home and family preparedness items were discussed during the presentation. The turnout for the meeting was low, with only five members of the public being present. Mr. and Mrs. Fred Wolff, James Deboer and guest, and Megan Butler, were present for the Y21K meeting. Members of the City Council were also present for the discussion. 328 28 One of the objectives of the meeting was to receive input from the public on their concerns regarding the Y2K issue. Mr. and Mrs. Wolff voiced concern about what La Quinta businesses are doing to prepare for Y2K-related problems. Mr. Wolff commended City staff on their progress in meeting the Y2K challenge. He also stated that the City should let the public know how far ahead the City of La Quinta is on addressing Y2K issues. Mrs. Wolff asked Mike Bizier about what citizens can do to make their PC's at home Y2K compliant. Mayor Pena stated that Y2K is not just a computer problem but an emergency - preparedness issue as well. Councilman Perkins stated that the Council should also meet with other agencies on the Y2K issue. Mr. Deboer, who stated he is an expert on the Y2K problem, made several comments regarding his concerns about Y2K. He felt the public should be concerned about global issues (i.e., the power grid, fuel availability, etc.) He also felt that government is too optimistic and is not doing enough to prepare the public for what could happen if computers fail when the new year arrives. Mayor Pena stated that there is a need to get the word out. He stated that public information needs to be provided now. The City's Y2K website continues to be updated monthly, following staff's monthly status agenda report to the Council. Also, on August 25, 1999, the City hosted a Y2K Community Conversation meeting at the Senior Center. The presentation was made by the President's Council on Y2K. The goal was to bring together a panel of representatives from various public service providers, to answer questions and comment on citizen concerns. Service providers that participated in the panel included GTE, Imperial Irrigation District, Southern California Gas, John F. Kennedy Hospital, County of Riverside, Desert Sands Unified School District, Valley Independent Bank and Social Security Administration. Although there was significant effort put forth on advertising the meeting, the attendance was limited to about 30 people, including the press and the panelists. The questions that were raised by the citizens present were similar to those asked during the May 24t' meeting. The questions focused on what is being done to protect the public from the Y2K bug. There were also questions dealing with national security and what foreign countries are doing to prevent Y2K- related nuclear accidents. John Hardcastle, Community Safety Manager for the City coordinated the event. Assessment Stage: Assessment of DP systems has largely been completed. Non DP systems that still to be assessed for Y2K compliance include mobile phones, traffic signals and the Civic Center alarm system. Assessment of non DP systems will continue through September 1999. 329 004 Remediation Stage: Remediation is an on -going process that works together with the Implementation stage. Remediation involves identifying options for replacing systems or locating new vendors to correct non compliant systems. The City's purchasing policy has been revised to require that all new computer systems have a Y2K compliance disclosure before they are purchased. Validation/Testing Stage: This stage was started the weekend of April 17, 1999, and 90% of DP hardware and software systems have now been tested for Y21K compliance. The methodology used to test computer systems was developed by Southwest Networks, Inc. The testing environment was created by changing all system dates to January 1, 2000 and then processing numerous transactions within all mission -critical software systems. Testing of all DP systems for Y21K compliance was highly successful. All of the DP hardware system (i.e., file servers, workstations, etc.) functioned properly when the dates were rolled over to January 1, 2000. DP software processed all transactions properly and sorted them correctly by date. The testing carried out on April 17t' has proved that mission -critical DP systems will work on January 1, 2000. The following mission -critical DP systems were tested for Y2K compliance: Building & Safety Department ► Builders Square Program City Clerk's Department ► Questys City Clerk Program Code Compliance Office ► Code Track Program Finance Department ► ForFUND Accounts Payable ► ForFUND Business Licenses ► ForFUND Cash Receipts ► ForFUND General Ledger Accounting ► ForFUND Payroll ► ForFUND Project Management ► Lotus Approach Animal License ► Applications Software: Microsoft Office, Core I/Word Perfect Suite and Lotus Smart Suite. See Attachment 3 for detailed comments and results on the Y21K testing conducted by Southwest Networks. The problems that were encountered during the testing process were mainly in some of the reporting features. For example, some of the inquiry reports within ForFUND do not show Year 2000 activity when viewing them on the computer screen. However, printed reports do show the information. The underlying data in the accounting registers are recording transactions correctly. 330 0() During the testing process, the Builders Square permit program encountered some problems with the numbering scheme in the year 2000 simulation. The program has a numbering problem which limits the number of permits the Builders Square program can issue. These problems are being worked out with the software vendors and are expected to be corrected within the next five months. As of this report date, traffic signals, mobile phones and the Civic Center alarm system have yet to be tested. Southwest Networks will work with Public Works in testing the traffic signals and will conduct the testing of the mobile phones and the alarm system. Implementation Stage: Implementation has involved replacing, patching or upgrading all non compliant DP systems. Roughly 95% of upgrades have been implemented for DP systems, with the remaining 5% to be completed by September 30, 1999. Non DP systems will be upgraded by the end of October 1999. The heating and air conditioning system which was installed last month is now Y2K-ready. The City has also entered into contract with Lucent Technologies for installing a new Y2K-compliant phone voice mail system. Staff will work with Lucent to ensure that the voice mail system is installed by the end of October 1999. Re-Validation/Retesting: All non -compliant systems that are replaced, patched or upgraded will be re -tested and re -validated for Y21K compliance after installation. This stage will begin in November 1999. Staff will continue to keep the City Council current on Y2K issues as information becomes available. The next monthly Year 2000 Project status report will be provided to the Qijty Council on October 20, 1999. )hn M. Falcone nance Director Attachment 1 - Traffic Signal Summary Chart Attachment 2 - List of organizations responding to Year 2000 Survey Attachment 3 - Letter from Southwest Networks, Inc. on Y2K Testing Results 331 0 ATTACHMENT NO. 1 z LU Q ZZ Z°ZZ 2 Z Z F F- 1-hlm-SlmF-SFm- - EgZ2222 b-2 V � SUN ��� 119 1 9 � � a 0 hhhhh V 8 €IPA8 g cRc'3c3cRcRcicSc3 a w a g � Y co y 4) y y C C C C U Y� � �� � '� C C C C g888 g g g 8 g g g g � c3cicicic3cic3c3 a »>7 y 25N 4 e N N q p a c3c'4cic'�cicicSc3 mmo�ca r r r aaaaaa NNNNNN rrrrrr a mro m N N m m (2!J `rNaj C UUUUUU Z J Z Z C � �1 h � f � W ►- c3t�t)C) t7cic`7Ci Vi WIW W W W m 8188.818 �aaZaa Q [20il� l7 as a a$ r'ad � 7.rI h hhhhhhhh � � � �•Ts C � � � � � m :� �V � W � �.. rrrrrrrr � `--- � L° O 8 P L° i L■ E O L° 8 8 r r rr � � � � r *' �� ��a3 r r' ►-rrrrrrr (Al Wwwww rrrrrr Ia 0 E o C H .D r °p a � 8 .44s O$ tSr �,r V A N 7 v3q c N .s ¢t a yc $vv 000 4 �YY y M i¢> q it V Y L y•cZ �, (� ors O c O' y EvaYj, E gy Y Q>Q 22 rb b Nf v �i a a a > �q W m c a{LN t i8 >_ •g wl eR � J5 a y J r H (Ay O O Y yy c c O �+ C C y O O O c O rrrrrrrr O r r r r O r rrrrrr r r r r a y r 0 p $ a c ° @£ < i c v W • � a s ZZ�ZZ a a a a o in c� - Y(DNh� pprmr ��NNrr O N �If1 °1 R pp 10 nnn . n n R J a .,; ATTACHMENT NO. 2 List of Organizations Responding to Year 2000 Survey Complying with Y2K? 1 American Medical Response (AMR) Ambulance Yes 2. California Department of Forestry/County Fire Yes 3. California Joint Powers Insurance Authority Yes 4. Coachella Valley Association of Governments Yes 5. Coachella Valley Water District Yes 6. Conrad & Associates, CPA's Yes 7. County of Riverside Yes 8. Eisenhower Immediate Care Yes 9. GTE Yes 10. Homisco, Inc. Yes 11. IBM Yes 12. ICMA Retirement Corporation Yes 13. Imperial Irrigation District Yes 14. Internal Revenue Service Yes 15. L.A. Cellular Yes 16. Laidlaw, Inc. (AMR -Ambulance) Yes 17. Lucent Technologies Yes 18. KSL Land Corporation Yes 19. Map Info (GIS Software) Yes 20. Miller & Shroeder Yes 21. Muni Financial Yes 22. Nextell Phones Yes 23. Pitney Bowes Yes 24. Principal Financial Group Yes 25. Public Employees Retirement System Yes 26. Riverside County Employees Federal Cr. Union Yes 27. Riverside County Sheriff Yes 28. Riverside County Transportation Yes 29. Riverside County Treasurer Yes 30. Rosenow, Spevacek Group, Inc. Yes 31. Sun Line Transit Yes 32. Southern California Gas Company Yes 33. Transamerica Intellitech (Metroscan Software) Yes 34. Waste Management of the Desert Yes 35. Wells Fargo Bank Yes These organizations have disclosed significant progress towards complying with the Year 2000 problem. Yet, disclosures continue to include the caveat that successful Y2K compliance is dependent on pro active implementation of Y2K by all related parties. 333 009 SOUTHWEST r NETWORKS IaLIara1AIII hillalwWknoft 4130/99 TO: Juan Herrera From: Mike Baler Subject: Y2K Special Project Y2K Testing 4/17/99 - File Server Rollover , ATTACHMENT NO. 3 Both fileservers rolled over to 2000 with no problems. Workstations logging into the system then changed dates fine. There was a slight problem with Lag when it was rebooted. It lost the login directory. This Is a documented problem by Novell and Is not related to Y2K. It Is an Issue that can occur anytime a server Is shutdown and brought back up on line. City Clerk's Office NEC computer rolled over to year 2000 properly. nuestys software reconized year 2000 date and time stamped correctly. Building and Safety - Builders Square Software System logged into saw date change and adjusted time correctly. Permit numbering , scheme is incorrect. Displays 0-001 but should display 0001.001. (is: 9901-001) Contractor info seemed to display correctly and the system correctly noted the expiration of Worker's comp insurance for contractors. Displays Date code correctly in inspections. The date field needs to be expanded to see all of 2000. The date field currently displays 200. This Is a current visual display issue with Builders Square. Search for permits works, but code is incorrect. (See above) • • • Builder's Square is aware of Y2K issues and is working on an update 334 77-PI Wolf Road. Suits 200, Palm Desert, California 92211 0 rml760) 360-A900 0 ux(760) 360-1166 0 wkSWNet®ix.setoxwa.som Code Compliance - Codstrack software System logged in and saw date change and time change. Code Track software defaulted to year 88 when creating new Incident. Need to click special button and input 0000 as the yew. After manual change of year the system still displays the wrong Incident code. The system displays 00101-001 and the correct display should be 000101-001. The first two digits are the year, next two: month, next two: day, with the three digit after the hyphen being the case number for that day. Date reported field is correct, but should be four digits, not two. Finds case during search, but with incorrect format. (00101-001) Finance - Forfund System logged in and saw date change and time correctly. When closing the current year, the system saw the year 2000 correctly. GIL Software has a problem when reporting data. G/L batches will post to correct period. Problem with reporting for periods after year 2000. Does not display account for period 7, Year 2000. Project Management /budget / GL figures and transactions record properly. 335 n1 Payroll Input date for paychecks, checks and printed local. ••* Check printer will be „ tested In May 15th. Check printer Is a separate proprietary system. Post Payroll shows date of 2/29120. Field needs to be expanded. Visual display problem. Data posts correctly to registers Accts Payable Displays date 01 /01 /20 • not 01 /01 /00. Batch posting was done with no problems and date for posting was In correct format 01101 /2000. Business License , Account Master Mainentance files gives error. Business License certificates displays on screen properly but does not print _ properly. All systems and software In general all hardware systems functions with no problems. The main problems were with software programs and particularly, the display of dates in these software packages. Each software vendor should be contacted for Y2K compliance and fixes. Standard packages such as Windows 95/98, Lotus, Word Perfect, Excel and Novell client did not have any Y2K problems. This is consistent with other testing we have performed for agencies similar to the City of La auinta. 336 DEPARTMENT REPORT: N l v S CF`y OF 'fN�'O TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: September 21, 1999 RE: Public Works/Engineering Department Report for the Month of August 1999 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. 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O N M It LD (D 1l 0o O) O N M It (O (D 'N N N N N N N N N N m M M f9 M M Cl) 2 0 0 0 0 0 0 0 0 0 0 0 0 O O O O o • m y9; M M M m M M m M M M M CO Cl) M Cl) Cl) c3) cy)a)a)a) ('D (D N N I, N O M M 00 00 00 00 00 00 W O W 00 00 00 w w w w w 00 O O O O 00 O O 00 O O O O O 341 005 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1998/99, 1999/2000 August 1999 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month I Start/Co m letion PM1 JO Imprvemnts / 97-01, Calle $720,375 0% 100% Sep 5, 1997 Jan 27, 1998 Tampico Bicycle Path / 97-04 complete NTP Washington St./Ave. 48 Signal / $97,379 0% 100% Nov 1, 1997 Dec 1, 1997 97-02 complete Dune Palms/WWR Crossing / $449,449 0% 100% Jan 5, 1998 Apr 6, 1998 97-06 complete Fritz Burns Park Imprvmnts. / $169,400 0% 100% Nov 12, 1997 Jan 5, 1998 97-07 complete Fritz Burns Park Pool $523,000 0% 100% Feb. 1998 May 1998 Eisenhower Median Landscape $315,730 0% 100% April 1998 July 1998 98-01 Award 4/7/98 Hwy 111 Median Landscape $49,000 Award 0% 100% July 1998 Sept 1998 Rehab. 98-04 6/16/98 City Entrance Monuments 98-05 $257,100 0% 0% August, 1999 Nov., 1999 Award 5/18/99 Miles Ave/Washington St. $1,310,649 0% 100% Sept 21, '98 Mar 12, 1999 Imprvmts / 98-07 NTP Hwy 111/Plaza La Quinta Signal $247,178 0% 100% Sept 1998 Oct 1998 & Sidewalk Improvements 98-08 Award 8/18/98 Washington St. Widening/ Ave 50 $2,428,700 0% 0% Sept, 1999 March, 2000 to Village Ctn. 98-09 Award 6/22/99 Various Citywide Sidewalks, $121,727 0% 100% Nov 2, 1998 Dec, 1998 Ramps & Bus Turnouts 98-13 Award 9/15/98 NTP Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Fritz Burns Park/ Bear Creek Bike $219,807 15% 15% July 1999 Nov 1999 Path Retrofit/rest stops 98-16 Jefferson Street Improvements $6,876,876 0% 0% Dec, 1999 Nov, 2000 HWY111 to Ave 54, 99-05 Award 6/29/99 Ave 50 Median Landscape /99-01 $210,000 30% 30% July, 1999 Sept, 1999 342- T:\PWDEPnCIPDIV\MPSSMST_REPORT\9908Mpsmst.wpd Revised 913199 006 i =�111111111���111111��11111111111111111111111111 311�1111��11111111111111���111111111111���1��11 �IIIIIIIIlilIIIilia Ii111i1111111I11111111111i22 O�IIIIIIIIII���IIIIIiiiilii�11111111111111111111i�� 3111111111����I�III�ii�i��11111111111111�����i�� '•9111111111111111111ii'iilii111111�I�������111111i�� 3111111111111111111iiii1ii11111111�1���11111111i�� �911��I����IIIIIIIIIiii111111����1�1����111111i�� 31111�I�IIIIIIii1111ii'iilii111111�1�������1111111�� .r�1I1l�i11111I1lIIIIIIIIIII,,,IEI�Ii1�l1111lIIii� 'lI�IIIIIIIIIIIIIIIIii'ii111111���1��1����1�11111�� 31i11�I��1111111111ii'ilii1111�11�I�I�I��I�1111i�� y o w [E- W E°1° 0° C A 107Z° F-0