2009 10 12 CSCL
cF`v OF'ME°�
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
Monday, October 12, 2009 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. Presentation by the Coachella Valley Water District
APPROVAL OF MINUTES
1. September 14, 2009 Minutes
CONSENT CALENDAR — None.
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION — None.
STUDY SESSION
1. Discussion of Joint Meeting Items for October 27, 2009
DEPARTMENT REPORTS
1. Monthly Department Report for September 2009
Community Services Commission Agenda 1
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
PUBLIC HEARING — None.
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on
November 9, :2009, commencing at 5:30 p.m. at the La Quinta Study Session
Room, 78-495 Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda 2
PRESENTATION
TwAdt, 4 4v Qu&m
COMMISSION MEETING DATE: October 12, 2009
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
ITEM TITLE: Presentation by Coachella Valley Water District
STUDY SESSION:
PUBLIC HEARING:
BACKGROUND AND OVERVIEW:
As part of the Annual Work Plan, representatives from local agencies are requested to
present information regarding services offered in the City of La Quinta. Ted Pritchett
and Heather Engel of the Coachella Valley Water District have been invited to attend
the meeting to provide the Commission with information and answer questions
regarding the water savings programs.
In addition, Ted Pritchett and Steve Howlett, Parks and Golf Manager, will discuss
citywide turf and water use reduction plans.
Res pe tfully Submitted,
Edie H Iton
Community Services Director
S:\Community Services\CS Commission\CSC Meetings\2009\1 0-1 2-09\CVWD Presentation. doc
3
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
September 14, 2009
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:33 pm by Chairperson Spirtos.
Commissioner Brodsky led the Pledge of Allegiance.
PRESENT: Commissioners Biegel, Brodsky, Darroch, and Chairperson Spirtos
ABSENT: Commissioners Fitzpatrick, Lawrence, and Leidner
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; Tustin Larson, Recreation Supervisor; Angela
Guereque, Senior Secretary; and Jean Wilson, Office Assistant
PUBLIC COMMENT — None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Biegel/Brodsky to confirm the agenda.
Motion carried unanimously.
PRESENTATIONS
None.
APPROVAL OF MINUTES
1. Approval of July 13, 2009 Minutes
Motion — It was moved by Commissioners Brodsky/Darroch to approve the minutes
as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
PUBLIC HEARING - None.
M
Community Services Commission Minutes September 14, 2009
-2-
BUSINESS ITEMS
1. Consideration of Commission Meeting Dates
Director Hylton presented the staff report.
Motion — It was moved by Commissioners Biegel/Darroch to approve the
Community. Services Commission meeting dates as presented. Motion carried
unanimously.
2. Consideration of Artist Appreciation Day
Director Hylton presented the staff report.
Commissioner Brodsky suggested that Artist Appreciation Day be broad and not
limit the presenters. Commissioners Brodsky and Biegel volunteered.
Director Hylton stated that Commissioner Fitzpatrick participated in this program
last year as an alternate.
Motion — It was moved by Commissioners Darroch/Spirtos to assign
Commissioners Brodsky/Biegel and Commissioner Fitzpatrick as an alternate to
participate in the Artist Appreciation Day Program. Motion carried unanimously.
3. Consideration of the 2009-2010 Community Services Marketing Plan
Tustin Larson, Recreation Supervisor, presented the staff report. Mr. Larson noted
that on page 32 of the Marketing Plan, the date for the Pillars of the Community
event should be January 15, 2010.
Commissioner Brodsky asked how patrons find out about the Survey Monkey. Mr.
Larson stated that survey cards are handed out to participants at the end of an
excursion and at the last class of a program.
Commissioner Brodsky noted that one of the responses on the Survey Monkey was
that the online registration process was not user friendly. He asked how staff has
addressed that. Mr. Larson stated that a step by step video on how to register
online has been posted to the City website.
Commissioner Brodsky noted that there was also a response complaining about the
Resident Card restrictions for multiple homeowners. Director Hylton explained the
Resident Card rules and noted that the City does not accept fractionalized housing
for Resident Cards.
Community Services Commission Minutes
-3-
September 14, 2009
Motion — It was moved by Commissioners Biegel/Brodsky to approve the 2009-
2010 Community Services Marketing Plan. Motion carried unanimously.
4. Consideration of Art Maintenance Priorities
Steve Howlett, Golf & Parks Manager, presented the staff report.
Chairperson Spirtos asked if there was anyway to protect the mosaics at Fritz
Burns Park. Mr. Howlett stated that the weather conditions and open sun will
continue to damage them because they are glass mosaics and subject to heat.
Motion — It was moved by Commissioners Brodsky/Darroch to approve the art
maintenance priorities as listed. Motion carried unanimously.
STUDY SESSION — None.
DEPARTMENT REPORTS
1. Monthly Department Report for July and August 2009
2. Parks Improvements for Fiscal Year 2009-2010
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended.
Commissioner Spirtos attended the San Clemente Ocean Festival Excursion.
Commissioners Brodsky/Fitzpatrick attended the Back to School Luncheon.
2. Calendar of Monthly Events
Director Hylton noted that the Los Angeles Lobster Festival excursion has been
cancelled due to low enrollment. She noted that it was the first Super Saver
Excursion to cancel.
PUBLIC HEARING — None.
OPEN DISCUSSION
ADJOURNMENT
It was moved by Commissioners Biegel/Brodsky to adjourn the Community Services
Commission meeting at 6:24 p.m. Motion carried unanimously.
A
Community Services Commission Minutes
-4-
September 14, 2009
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on October
12, 2009 commencing at 5:30 p.m. in the City of La Quinta Study Session Room,
78-495 Calle Tampico, La Quinta, CA 92253.
Submitted by:
Angela Guereque
Community Services Senior Secretary
7
T4tvl 4 ZP' Qum&
I
COMMISSION MEETING DATE: October 12, 2009
ITEM TITLE: Discussion of Joint Meeting Items for
October 27, 2009
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
—I—
The purpose of this report is to identify several discussion items for the City Council
and Community Services Commission Joint Meeting to be held October 27, 2009.
The following topics have been reviewed by the Community Services Commission and
are part of the recommendations of the Community Services Master Plan Executive
Summary (Attachment 1).
Future Land Acquisition for Sports Fields
The Community Services Commission would like to discuss the need to purchase
property for future sports fields. This is an important issue based on the growing
demand and the use of current playing fields. A forty (40) acre site is desired for the
future growth and demands for sports activities.
Sports Field Renovation and Use
Staff is working with sports organizations to relocate children from La Quinta Park to
the Colonel Paige Middle School on Saturdays. The Community Services Commission
would like the City Council to support lighting the fields to provide additional use at
this facility which adds up to five youth sized fields for evening practices and Saturday
games.
The Community Services Commission would like to express thanks for the support of
the Sports Complex Renovation project and the future improvements to the core area.
S:\Community Services\CS Commission\CSC Meetings\2009\1 0-1 2-09\Joint Meeting Discussion.doc 8
Improvements to the Cove Hiking Trails
The Commission is proud to announce that work has been completed at the Top of the
Cove regarding the trail improvements, trail signage, and promotional maps for this
area.
Design Plan for the Whitewater Channel
The approved Community Services Master Plan outlines the public interest in off -road
trail corridors for biking and walking. A detailed design plan is needed to identify the
scope of work and the costs associated with this project. Staff continues to seek
potential grants to fund the design and encourages the City Council to support these
efforts.
Off Leash Dog Parks at Pioneer Park and Season Park
The Commission and staff would like to thank the City Council for capital funding
support for the dog parks to be built at Seasons Park (retention basin) and the
expansion at Pioneer Park and look forward to their completion.
Addition of space at the Senior Center for fitness and wellness programs
As the City has grown, the Senior Center has continued to experience an increase in
participation. The ongoing communication with senior citizens in the community has
identified interest in additional space for more fitness and health related programs and
equipment as well as the need for additional classrooms. The expansion of the Senior
Center is in the; Capital Improvement Program as a future project. The Commission
would like the City Council to consider this project in the future to keep pace with the
growing numbers of Senior Citizens using the facility.
ALTERNATIVES:
As deemed appropriate by the Community Services Commission.
Respectfullv Submitted
Edie Hylton
Community Se vices Director
Attachment: 1. Executive Summary
SACommunity Services\CS Commission\CSC Meetings\2009\1 0- 1 2-09\Joint Meeting Discussion.doc 9
La Quinta; California
mmunitySer=vieesvRaster Plan
ExecutiveSummary
ommendatienswand=,Actien,Plans
May 2007
3n document is available from one Clb; of La Quwn a ar, wmw.La-Quloca.org
La Quinta; California
iunity ServicesmMaster Plan
Executive Summary
mendations-sand=Action,Plans
May-2007
ec n nlnl en da l i o ns I[ III h l e me Iliad ion Impacts
DEPARTMENT REPORT: 1
o�c
y OF TNF
TO: Honorable Mayor and Members of the City Council
FROM: Edie Hylton, Community Services Director'
DATE: October 20, 2009
SUBJECT: Community Services Department Report for September 2009
Upcoming events of the Community Services Department for November 2009:
November 2
*Morning Workout
*Mat Pilates
*Financial Workshop (FREE Class)
*Intermediate Ukulele
Jazzercise, Senior Center
Tai Chi Qi Gong, Fitness Center
Tae Kwon Do, Senior Center
Intermediate Computers, Senior Center
Holiday Planning, Museum
November 3
*Beginning Tai Chi
*Yoga for Health
*Swing/Latin Fusion
*Beginning Conversational Spanish
*Beginning E-Mail
*Using Outlook
Relaxing Movements, Library
November 4
*Conquering MS Excel
Horsemanship Classes, Aiken Ranch
Ballet/Tap, La Quinta High School
MS Excel, Senior Center
Photoshop Pro, Senior Center
November 5
*Quilters for Good Times (FREE Class)
*Creative Photography
Zumba, Senior Center
*Beginning Ukulele
November 6
*Woodcarvers (FREE Class)
November 7
6-on-6 Adult Sand Volleyball Tournament, Adams Park
Horsemanship Classes, Aiken Ranch
12
November 9
*Hooked on Loops
Photoshop Pro, Senior Center
November 10
Free Lecture Series, Golf Fitness, Museum
November 12
*Watercolor
Beginning Belly Dance, La Quinta High School
November 11
Veterans Tribute, Civic Center Campus
November 13
*Karaoke (FREE Class)
*Dinner & Show
November 17
Body Sculpting, Senior Center
November 18
*History of American Independence Discussion (FREE Class)
*Sketching & Drawing
November 19
*Thanksgiving Luncheon
Dance, Play & Pretend, La Quinta High School
Beginning Ballet, La Quinta High School
November 22
1" Annual Turkey Shoot Disc Golf Tournament, CC Campus
November 23
*Knitting
Tap/Jazz, La Quinta High School
Ballet/Jazz, La Quinta High School
November 28
English Riding Lessons, Aiken Ranch
*Senior Center class or activity
13
Community Services Department
Attendance Report for the Month of September 2009
Summary Sheet
Program 2009 2008 Variance Sessions Per Month
2009 2008
Leisure Classes
159
145
14
113
77
Special Events
30
114
-84
1
3
Sports/Fitness Center
1006
963
43
49
44
Senior Center
839
902
-63
83
81
Total
2,034
2,124
-90
246
205
Senior Services
Senior Center
371
338
33
361
20
Total
371
338
33
36
20
Sports User Groups
La Quinta Park Use
AYSO
1500
1300
200
7
6
C.V. Soccer Club
100
0
100
5
0
Desert Boot Camp
50
40
10
11
10
Sports Complex
LQ Sports & Youth
160
120
40
181
20
Col. Paige School
AYSO
270
250
20
1
3
Facility/Park Rentals
Senior Center
Private Pa
0
300
-300
0
2
Churches-2
600
300
300
8
4
Museum
Meeting Room
120
60
60
7
1
Library
Classroom
520
400
120
13
10
Civic Center Cam us
Private Part
50
150
-100
1
3
Park Rentals
La Quinta Park
150
50
100
3
1
Fritz Burns Park
250
250
0
2
2
Total
3,770
3,220
550
76
62
Total Programs
6,175
5,6821
4931
3581
287
Volunteer Hours
Senior Center
333
1521
181
Total Volunteer Hours
1 3331
1521
181
* Includes La Quinta Boys & Girls Club's National Kids Day Out event on September 12.
14
Community Services Program Report for September 2009
2009 2008 2009 2008
Participants
Participants I
Variance
Meetings
Meetings
Leisure Classes
Tennis
3
0
3
2
0
Beginning Art
3
0
3
3
0
Tai Chi Qi Gong
8
0
8
9
0
Zumba
21
26
-5
9
13
Relaxing Movements
13
0
13
5
0
Belly Dancing
7
11
-4
2
3
Ballet/Jazz
61
6
0
6
4
Ballet/Tap
8
7
1
8
4
Computers - Be .
6
9
-3
3
3
Microsoft Word
4
5
-1
3
2
Photoshop Pro
5
3
2
4
4
Guitar - Be .
12
15
-3
4
2
Conversational Spanish
8
0
8
41
0
Italian For Everyone
10
0
10
31
0
Tae Kwon Do
41
9
12
5 Keys 2 Weight Loss
7
0
0
Dance, Play, & Pretend
3
8
4
English RidingLessons
7
0
H353
0
Horsemanship Classes
3
0
0
Body Sculpting8
0
0
Jazzercise
13
25
17
Totals
159
124
68
2009 2008 2009 2008
Participants
Participants
Variance
Meetings
Meetings
Special Events
Back To School Pool Patty
30
0
30
1
0
Totals
30
0
30
1
0
2009 2008 2009 2008
Participants
Participants
Variance
Meetings
Meetings
Sports & Fitness Center
Open Gym Basketball
147
176
-29
18
18
Open Gym Volleyball
55
0
55
4
0
Fitness Center
764
787
-23
26
26
Junior Basketball Clinic
40
0
40
1
0
Totals
1006
963
43
49
44
Community Services Totals 1 1,1951 1,0871 108 1631 112
15
Monthly Revenue Report for September 2009
Monthly Revenue - Facility Rentals 2009 2008 Variance
Library
$
50.00
$
350.00
$
300.00
Museum
$
175.00
$
100.00
$
75.00
Senior Center
$
2,700.00
$
2,705.00
$
5.00
Parks
$
780.00
$
1,100.00
$
320.00
Sports Fields *
$
579.00
$
1,104.00
$
525.00
Monthly Facility Revenue
$
4,284.00
$
5,359.00
$
1,075.00
Monthly Revenue
Senior Center **
$ 4,826.50
$ 8,829.00
1 $ 4,002.50
Community Services *"*
$
7,452.00
$
9,119.00
$
1,667.00
La Quinta Resident Cards
$
1,950.00
$
1,215.00
$
735.00
Fitness Cards
$
600.00
$
620.00
$
20.00
Total Revenue
$
14,828.50
$
19,783.00
$
4,954.50
Revenue Year to Date
Facility Revenue
$
11,156.50
$
9,404.50
$
1,752.00
Senior Center
$
22,671.00
$
11,763.50
$
10,907.50
Community Services
$
17,249.00
$
20,941.06
$
3,692.00
La Quinta Resident Cards
$
4,695.00
$
2,865.00
$
1,830.00
Fitness Cards
$
1,870.00
$
2,200.00
$
330.00
Total Revenue to Date
$
57,641.50
$
47,174.00
$
10,467.50
* No baseball travel team field rentals.
** Class participants pre -registered for classes in August.
*** City offered three excursions (Padres, Terra Cotta Warriors, and Georgia O'Keeffe)
16
Senior Center Attendance
Senior Center Program Report for September 2009
Participation
Participation
Variance
Meetings
Meetings
2009
2008
2009
2008
Senior Activities
ACBL Bride
213
166
47
5
4
Bridge, Social/Pafiy
285
351
-66
13
16
Evening Dance
20
37
-17
1
1
Monthly Birthday Party
38
35
3
1
1
Monthly Luncheon Fiesta
911
100
-91
1
1
Movie Time
58
46
12
4
4
Senior Activity Total
705
735
-30
25
27
Senior Leisure Classes
Arts & Crafts
11
3
8
1
1
Bridge Classes
9
0
9
3
0
Computer Classes
3
0
3
3
0
Dance Workshop
7
0
71
1
0
Exercise
28
20
8
12
12
Golden Tones
14
32
-18
4
3
Hawaiian Hula
3
0
3
1
0
Mature Driver
13
0
13
1
0
Quilters
13
11
2
4
3
Swing/Latin Fusion
8
0
8
4
0
Tai Chi*
5
18
-13
4
13
Ukulele Players
13
23
-101
16
9
Yoga for Health
7
10
-3
4
4
Senior Leisure Classes Total
134
117
17
58
45
TOTAL SENIOR PROGRAMS
839
852
-13
83
72
Senior Services
CAP Cool Center Program
58
30
28
20
10
Financial Consultation
2
0
21
1
0
FIND
179
175
4
5
5
Geriatric Consultation
1
0
1
1
0
HICAP
7
9
-2
3
3
Legal Consultation
6
7
-1
1
1
Notary
1
6
-5
1
2
FREE Seminars/Pre:sentations/Screenings (4)*
52
33
19
4
4
Volunteers
65
22
43
n/a
n/a
TOTAL SENIOR SERVICES
371
2821
89
36
25
SENIOR CENTER TOTAL
1210
11341
761
119
97
*Included: Hearing Screenings, Bone Density Screenings, Skin Cancer Screenings, B LIHEAP
LIHEAP: Low Income Home Energy Assistance
*Tai Chi - In 2008, offered 2 classes by 2 different instructors; in 2009, 1 instructor only.
17
Parks Activities Updates
For September 2009
Staff has been working to repair the ozone generating system for the lake at
the Civic Center Campus. The ozone system produces ozone gas that is
pumped into the lake and maintains the water clarity without the use of
chemicals. Unfortunately, the system has become older and we are
experiencing more frequent break downs. The company that has been
maintaining the ozone system for many years has not been responsive to
recent requests for repairs and therefore the condition of the water has
deteriorated in appearance. System components are currently being replaced
and once operational, staff intends to negotiate a service contract to provide
continual maintenance and operation of the equipment. Due to the
uniqueness of ozone systems, there are a limited number of businesses that
are qualified to work on this system.
The parks landscape contractor installed new drainage and landscape
improvements at the entrance to the Senior Center. Similar landscape
improvements were done earlier this year to the front (south side) of the
Senior Center.
The parks landscape contractor has started the over -seeding of the Civic
Center Campus. The Campus is being over -seeded first due to events that
are scheduled for November. The remaining City parks will be completed
during the first two weeks in October. The landscape contractor is following
the CVAG recommended over -seeding program.
W-?
COMMISSIONER ITEM: 1
I
a
0
d
m
p
`d
m
a`
0
U
X
C
W
�
O
C
U
LL
N
a
V~
J
m
m
o
c
❑
d
p
x
d
a
d
p
°d
3
o
c
3
m
c
O
O
d
O
C
C
d
O
n
2
Q
2
Q
w
c
d
w
G
C
C
O
Q
J
d
d
L
d
C
J
3
o
a
a
o
0
H
>
d
F
�
r
IA
Ec
p
o
>
o
N
a
d
Y
C
d
O
d
N
d
c
(p
O
N
L
C
Z>
F
0
a
H
a
19
COMMISSIONER ITEM: 2
I i
!
Un
Y
C 'umC
'O_ N O
N !
Q y
O j
E rn
C O X
O
n
M M O W
c
C O
> c
m
W U)
Eo
Q
O
i
N
N C C
N N
O
!
O
Ti
a!
O
_ `o
Ua d
N
',.
C C
t
l
Q O
E
d O U
Lo
E
o U o
Q M C
C C
O
N - N
w cli
—
t6
M
2
v
r
U
C
N
0
C C U
E w - ° >
Q y U U Y U .. '..
d
C C E
com>U Un a2
W
0
It
N
c
« O
j w y rn
E E c
C E > E
m
.N- W UUU2 ! (A
9
I
M i
1
c j
N O
(U (n
d
O
i
� U �
2 > w
E E
O Q m
(`) co U 075
9
to
N
m
L
C Y
�@ a
N
a d N 4
c
d E
0
C N
C U)
a
E�
�!
a3
OM.
O
L Y
W U)c
C6 .6 U
W
a
N
O
1
O
LO
N
L
r
m
a
i
N
3�
.
a
\
Z7
0
E
CL N
ro't2
N
0)
F-JU
U
N
I
C
a
f0
U
E
o J
a`)
U
N Q
Ea
c
U)
°3F0'
a'C
F
N
U
N—J
> U U
co
U
C
7
0
U
Y
E
a A CO
o c
N
i E J aNi w rn
a E U E
0 E 2 E
o
CN O) (D U (n U 2
S
9
J
J
} U)
F 0
N U U
m
m
c_
> J
= Q
Y N
(O -C F 0J
N F- U U
U)
N
M
M
N
U �
N N
E
O C N
0 C
Z 0 U
E F a
N O O .� m
N 0 U U
H
0)
N
21