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1999 10 19 CCF u S `y OF TNT City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting October 19. 1999 - 2:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call PUBLIC COMMENT Beginning Res. No. 99-141 Ord. No. 337 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF AVENIDA MONTEZUMA AND AVENIDA MENDOZA. PROPERTY OWNER/NEGOTIATOR: LA QUINTA HISTORICAL SOCIETY. 001 PUBLIC COMMENT - 3:00 pm This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of October 5, 1999. ANNOUNCEMENTS PRESENTATIONS WRITTEN CORRESPONDENCE 1. LETTER FROM THE FAMILY YMCA REQUESTING ASSISTANCE WITH PROJECT DESIGN AND UTILITY IMPROVEMENTS FOR INSTALLATION OF MODULAR FACILITIES FOR CHILDCARE. 2. LETTER FROM LA QUINTA FAIRWAYS HOMEOWNERS ASSOCIATION REGARDING IMPROVEMENTS ON AVENUE 50 BETWEEN THE SCHOOL AND WASHINGTON STREET. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED OCTOBER 19, 1999. 2. TRANSMITTAL OF TREASURER'S REPORT DATED AUGUST 31, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. -2- 3. APPROVAL OF RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) AUDITED FINANCIAL STATEMENT FOR ARTICLE 3 - SIDEWALK FUNDS. 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR TWO CODE COMPLIANCE OFFICERS TO ATTEND A TRAINING CLASS GIVEN BY SOUTHERN CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICIALS, INC., IN LONG BEACH, CALIFORNIA, OCTOBER 22 AND 23, 1999. 5. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 28522, PENINSULA GROUP, LLC. 6. APPROVAL OF PROGRAM SUPPLEMENTAL AGREEMENT NO. 003-M TO THE CITY OF LA QUINTA STATE AGREEMENT NO. 08-5433 FOR SURFACE TRANSPORTATION PROGRAM (STP) FUNDS FOR PROJECT NO. 98-17, AVENUE 50 PAVEMENT REHABILITATION IMPROVEMENTS. 7. APPROVAL TO AWARD A CONTRACT TO CONSTRUCT PROJECT NO. 98-17, AVENUE 50 PAVEMENT REHABILITATION IMPROVEMENTS (PARK AVENUE TO JEFFERSON STREET). BUSINESS SESSION 1. CONSIDERATION OF DESIGNS FOR THE VILLAGE PROTOTYPICAL STREET, VILLAGE COMMERCIAL AREA, AND RESIDENTIAL AREAS. A) MINUTE ORDER ACTION. 2. CONSIDERATION OF AWARD OF A CONTRACT TO GRANITE CONSTRUCTION FOR PROJECT NO. 99-10, AVENUE 54 RESURFACING. A) MINUTE ORDER ACTION. 3. SECOND READING OF AMENDMENT TO CHAPTER 2.70, SECTIONS 2.70.020 (BOARD MEETINGS) AND 2.70.030 (BOARD FUNCTIONS), OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE INVESTMENT ADVISORY BOARD. (ORDINANCE NO. 336). STUDY SESSION 1. DISCUSSION OF ISSUES REGARDING SIDE STREET ACCESS TO ARTERIAL STREETS, FRED WARING AND MILES AVENUE. -3- G 6, REPORTS AND INFORMATIONAL ITEMS A. PLANNING COMMISSION MINUTES OF SEPTEMBER 14 & 28, 1999 B. ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MINUTES OF SEPTEMBER 15, 1999 C. COMMUNITY SERVICES COMMISSION MINUTES OF JUNE 14, JULY 12, AUGUST 9, AND SEPTEMBER 13, 1999 D. CULTURAL ARTS COMMISSION MINUTES OF AUGUST 12, 1999 E. INVESTMENT ADVISORY BOARD MINUTES OF SEPTEMBER 8, 1999 F. CVAG COMMITTEE REPORTS G. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) H. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) I. C.V. MOUNTAINS CONSERVANCY (SNIFF) J. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) K. LEAGUE OF CALIFORNIA CITIES COMMITTEES L. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) M. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) N. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 0. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) P. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD Q. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) R. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) DEPARTMENT REPORT A. CITY MANAGER 1. RESPONSE TO PUBLIC COMMENTS B. CITY ATTORNEY C. CITY CLERK 1. REPORT ON UP -COMING EVENTS D. BUILDING AND SAFETY DIRECTOR 1. MONTHLY REPORT FOR SEPTEMBER 1999 E. COMMUNITY DEVELOPMENT DIRECTOR 1. MONTHLY REPORT FOR SEPTEMBER 1999 F. COMMUNITY SERVICES DIRECTOR 1. SCHOOL GRANT FUNDING UPDATE 2. MONTHLY REPORT FOR SEPTEMBER 1999 G. FINANCE DIRECTOR 1. REVENUE AND EXPENDITURES REPORTS DATED AUGUST 31, 1999 AND INVESTMENT SUMMARY FOR THE QUARTER ENDING SEPTEMBER 30, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. 2. YEAR 2000 PROJECT STATUS REPORT. H. PUBLIC WORKS DIRECTOR 1. MONTHLY REPORT FOR SEPTEMBER 1999 I. POLICE CHIEF J. BATTALION CHIEF -4- 004 MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION REGARDING A THERMOMETER READER BOARD. (SNIFF) 2. DISCUSSION REGARDING POST OFFICE LOCATION. (SNIFF) RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS 1. PRESENTATION OF LA QUINTA BOYS & GIRLS CLUB ART AWARDS. PUBLIC HEARINGS 1. STREET VACATION CASE NO. 99-039 - VACATION OF A PORTION OF THE SERVICE AND EMERGENCY VEHICLE EASEMENT ON VISTA VENTURA. A) RESOLUTION ACTION. ADJOURNMENT -5- €rl5 DECLARATION OF POSTING I, Regenia Hensley, Deputy City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of October 19, 1999 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, October 15, 1999. DATED: October 15, 1999 R ENIA HENSLEY, Deputy ty Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. -6- 006 19-13-1999 1 - 35PM FROM FAMILY 'YMCA 76077-+9` WRITTEN CORRESPONDENCE ITEM: IfO®R_ YNIC.A WG build strc rkq kids, Strong families, stro)-ig,cos�t:i�zxrtzidre:r. ber 13, 1999 4r. Tom Genovese 'ity Manager 'ity of La Quinta 8-495 Calle Tampico ,a Quinta, CA 92253 VIA FACSIMILE Toni, .e Family YMCA has just been awarded a Mate Department of Education (grant for Child :velopment for pre-school children from 2 to 5 years old. The grant amount is $340,000 aually with ApproxiiTkately'h of these funds designated to families served at the faci.li.ty leased the YMCA at Park Avenue in La Quinta. The remainder of the bending is designated for the 4CA Jean Benson Center in Palm Desert "Desert Rose" housing, area. This is very exciting ws, as it will provide a service to the very low-Mcome fanail ie:s in both La Quinta and Palm ,sort. This grant is an annual contract that is being added to the existing, contract we have had Indio ($400,000) and is renewable each year. down side of this grant is the fact that the State of California Mid not award the; grant until we e into this school year. We are enrolled to capacity at the existing La Quinta facility with -school, school age and kindergarten students before school, all day, and after school. 'Wt' arced that the elementary school next door (Truman) would again allow us some space to care the school -age children. Alien they were approached the YMCA was u-&)r ied that due to >s Size reduction etc. we could no longer use school space. \Ve are continuing to approach the ool district with a resolution but it is by firm belief that this proble.in e m only be resolved h additional square footage added to the existing facility owned by th.e city. am proposing that the YMCA and the city N ork together and insuall some modular facilities iat are designed for childcare. These facilities could be a short or ls�ng: term solution, depending ri how we approach the design and installation. IT IS Cl2.UICIAL THAT WE ACT NOVV. 'HIE CONTRACT FOR STATE FUNDING HAS ALRE ADS' BEEN INIPLNIENTED. FAMILY YMCA OF THE DESERT d3-330 SFiri Pahlo Avp.., Pal,Y-1 Cf.sert, , "2L_ r� 007 T i i,-i,', •,f a: `+iI`o the •'rr i !1',')'i'yrY <: (Yl :�i ia10-13-99 14:36 RECEIVED FR0i•I:7607799651 P-01 10-13-1999 1 - 36PH FROM FAH I LY YMCA 76077799E-51 r P_ 2 e existing facility is now filled beyond designed capacity and space not designed for use to -e for children is now being used. The bottom line: We have. 40 to 60 school age children �,;ve -e for daily who will have to have space at the YMCA/City facility in 30 to 60 days. We need act now. we have all seen in the news the past few days our school ace children are at risk before and x school, lets make sure we have a safe, nurturing place for there to go, next to their school - respectfully request that this item be placed on the next Council .ag�,nda, Oct. 19th, for :)nsideration. The YMCA. is willing to consider funding the lease for these additional facilities_ Je would request some assistance from the City ;with project design anal some improvements for tilities if needed. understand that I have very little detail here, but I have staff working with Modular facility ianufacturers with regard to cost, delivery time etc. and I would be pleased to meet with city :af'f and council to discuss this critical issue. 0 A. Hundt, Mayor John: Pena Mary Culver, YMCA Director of Child Care Cathy Knudson, La Quinta YMCA Pre School Director Dr, Doris Wilson, Superintendent, DSUSD 10-13-99 14:37 RECEIVED FROM:7607799651 r:a.� WRITTEN CORRESPONDENCE ITEM: aZ LA QUINTA FAIRWAYS HOMEOWNERS ASSOCIATION AVAIL PROPERTY MANAGEMENT P.O. BOX 1032 PALM DESERT, CA 92261'99 SEP 29 PM 2 O6 (760) 568-2717 CITY OF LA QUINTA CITY MANAGER'S OFFICE September 24, 1999 Mayor John Pena City of La Quinta 78-495 Calle Tampico La Quinta, Ca 92253 RE: Avenue 50 Street Improvements Dear Mayor Pena, I represent the Board of Directors of the La Quinta Fairways Homeowners Association which borders onto Avenue 50 to the north. Attached is a letter which was sent to the school district regarding the lack of sidewalks and improvements on Avenue 50 in hopes that they could assist us in getting the portion of Avenue 50 between the school and Washington Street repaired. As you can see from their letter, they support our cause and now we look to you for further help and cooperation in this matter. As of present, the only improvement to Avenue 50 is to the area east of Park Avenue. Please drive along Avenue 50 east of Washington Street and decide for yourself if our requests are valid. The board looks forward to hearing back from you regarding this issue. Sincerely, ew" -06C Tjon Cam Anderson Project Manager 009 LA QUINTA FAIRWAYS HOMEOWNERS ASSOCIATION AVAIL PROPERTY MANAGEMENT P.O. BOX 1032 PALM DESERT, CA 92261 (760) 568-2717 June 28, 1999 Dr. Doris Wilson Desert Sands Unified School District 47-950 Dunes Palms La Quinta, CA 92253 RE: Avenue 50 Sidewalks Dear Dr. Wilson: I represent the La Quinta Fairways HOA located near the corner of Park Avenue and Avenue 50. We have contacted the City of La Quinta numerous times regarding the condition of Avenue 50 from the schools west to Washington Street. It is very hazardous walking in that area due to the sidewalks ending at the west end of the school. The remaining portion of Avenue 50 is unfinished, i.e. dirt shoulders, narrowing street, no sidewalk, unmaintained landscaping, etc. We feel there may be some type of legal issue or responsibility that may require the City to provide improved streets and/or sidewalks for the schools in the that area. We are asking in your assistance to provide us with that type of information, or at least your cooperation in writing to the city regarding this issue. As you know, they have improved most of the areas in La Quinta and now will be improving Avene 50 to the east for Rancho La Quinta, but still nothing to the west of the school down to Washington Street. Sincerely, 69am-064tion Cam Anderson Project Manager 010 a%p1Ep z o y BERMUDA DUNES r RANCHO MIRAGE 0 ~6 INDIAN WELLS Of PALM DESERT `f 1P LA OUINTA -a �p INDIO y° Desert Sands Unified School District 47-950 Dune Palms Road • La Quinta. California 92253 • (760) 771-8507 • FAX: (760) 771-8510 e-mail<charlene0surf.dsusd.k 12.ca. us Cam Anderson Charlene Timilione, Assistant Superintendent, Business Services September 2, 1999 Project Manager. La Quinta Fairways Homeowners Association Avail Property Management P.O. Box 1032 Palm Desert, CA 92261 Dear Mr. Anderson: Thank you for your letter regarding sidewalks. I discussed the matter with the district's architect and traffic engineer. There is no legal requirement for either the City of La Quinta or Desert Sands Unified School District to provide sidewalks on all city streets. The Department of Education does require sidewalks on all developed streets along school property lines. Desert Sands Unified School District works with the City to provide crossing guards for students. We have discussed the lack of sidewalks with city staff and we support your request for sidewalks. If there is any way in which the Desert Sands Unified School District can be of assistance to you, please call me at 771-8508. Sincerely, Charlene Timilione, Assistant Superintendent Business Services Oil i ( D La�� •c o� U S FCF�OF rNtiAGENDA CATEGORY: COUNCIL/RDA MEETING DATE: OCTOBER 19, 1999 ITEM TITLE: Demand Register Dated October 19, 1999 RECOMMENDATION_ Approve Demand Register Dated October 19, 1999 BACKGROUND: Prepaid Warrants: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 38663 - 38667) 7,814.67 38668 - 38674) 1,437.90 38675 - 38696) 6,973.18 38697 - 386981 4,216.21 38699 - 38708) 876.00 Auto Mall 1011 - 10121 101,093.10 Wire Transfers} 541,023.43 P/R 3785 - 38561 89,453.93 P/R Tax Transfers) 24,411.79 CITY DEMANDS Payable Warrants: 38709 - 388491 658,428.34 RDA DEMANDS $1,435,728.55 FISCAL IMPLICATIONS: Demand of Cash -City $1,370,277.70 hn Falconer, ina ce Director $1,370,277.70 65,450.85 $1,435,728.55 ()1' CITY OF LA QUINTA BANK TRANSACTIONS 9/30/99 - 10/13/99 9/30/99 WIRE TRANSFER - CITY HALL DEBT SERVICE 10/1/99 WIRE TRANSFER - DEFERRED COMP 10/1/99 WIRE TRANSFER - PERS 10/1/99 WIRE TRANSFER - CREDIT UNION 10/6/99 WIRE TRANSFER - RDA ESCROW TOTAL WIRE TRANSFERS OUT $467,397.50 $4,933.49 $13,018.12 $5,674.32 $50,000.00 $541,023.43 013 2 CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS 9/17/99 - 10/13/99 CHECK # 10/12/99 1011 10/12/99 1012 NICKERSON, DIERCKS & ASSOC STAMKO DEVELOPMENT TOTAL TRANSACTIONS $2,880.00 $98,213.10 $101,093.10 014 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:49PM 10/13/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 38709 10/13/99 &00902 CYNTHIA JOHNSON 32.00 38710 10/13/99 &00903 SHANNA LOW 100.00 38711 10/13/99 &00904 PAT RUTH 32.00 38712 10/13/99 &00905 KIM BAKER 3.00 38713 10/13/99 &00906 BECKY BARABE 45.00 38714 10/13/99 &00907 LINDA BURGIN 4.00 38715 10/13/99 &00908 TOM GRUNNET 90.00 38716 10/13/99 &00909 J N HAYDEN CQ-MPANY 4093.00 38717 10/13/99 &00910 MAREA LEHMAN 3.00 38718 10/13/99 &00911 MIKE NELSON QUALITY POOL 6.00 38719 10/13/99 &00912 GLEN WHISENHUNT CONST 3229.74 38720 10/13/99 ABLO01 ABLE RIBBON TECH 460.84 38721 10/13/99 ACE010 ACE HARDWARE 833.45 38722 10/13/99 ADT100 ADT SECURITY SVC INC 130.00 38723 10/13/99 ALC050 BOB ALCALA 7.00 38724 10/13/99 ALL100 ALLIANCE SERVICE STATION 492.34 38725 10/13/99 ALT050 ALTEC 576.56 38726 10/13/99 AME103 AMERICAN SOCIETY OF CIVIL 160.00 38727 10/13/99 AME200 AMERIPRIDE UNIFORM SVCS 96.11 38728 10/13/99 AND050 ANDY'S AUTO REPAIR 160.23 38729 10/13/99 ARRO10 ARROW PRINTING COMPANY 694.99 38730 10/13/99 ASCO01 A & S COFFEE SERVICE 285.00 38731 10/13/99 ATT075 AT&T WIRELESS SERVICES 235.66 38732 10/13/99 AUT040 AUTOMATIC STOREFRONT 117.00 38733 10/13/99 B00010 BOOK PUBLISHING COMPANY r 1788.01 38734 10/13/99 BRI100 BRINKS INC 265:00 38735 10/13/99 BUS060 BUSINESS & LEGAL REPORTS 534.95 38736 10/13/99 BUS075 BUSINESS PRESS 25.00 38737 10/13/99 CAD010 CADET UNIFORM SUPPLY 297.72 38738 10/13/99 CAL175 CAL-SURV 480.00 38739 10/13/99 CAR300 CARQUEST 49.82 38740 10/13/99 CAS100 MARIA CASILLAS 38.72 38741 10/13/99 CAT100 CATELLUS RESIDENTIAL 164103.19 38742 10/13/99 CEN010 CENTURY FORMS INC 129.10 38743 10/13/99 CLA050 CLASSIC AUTO TRANSPORT 85.00 38744 10/13/99 COA080 COACHELLA VALLEY WATER 325.98 38745 10/13/99 COM015 COMPUTER U LEARNING CENTR 300.00 38746 10/13/99 COM040 COMMERCIAL LIGHTING IND 622.55 38747 10/13/99 CON010 CONRAD & ASSOCIATES 11600.00 38748 10/13/99 CON020 CONTINUING EDUCATION 134.15 38749 10/13/99 COO100 COOLEY CONSTRUCTION INC 1666.67 38750 10/13/99 C00101 COOLEY CONSTRUCTION INC 17022.17 38751 10/13/99 COS050 COSTCO BUSINESS DELIVERY 1079.07 38752 10/13/99 DES018 DESERT ELECTRIC SUPPLY 219.81 38753 10/13/99 DES051 DESERT SANDS UNIFIED SCHL 60.00 38754 10/13/99 DES060 DESERT SUN PUBLISHING CO 370.89 38755 10/13/99 DES065 DESERT TEMPS INC 2958.00 Chia V ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:49PM 10/13/99 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 38756 10/13/99 DOU010 DOUBLE PRINTS 1 HR PHOTO 19.58 38757 10/13/99 DOU200 LES DOUGLAS 371.00 38758 10/13/99 DRU100 DRUMMOND AMERICAN CORP 231.47 38759 10/13/99 EAG100 EAGLE/HOUSEHOLD BANK FSB 1765.96 38760 10/13/99 EAS100 EASTMAN KODAK COMPANY 99.00 38761 10/13/99 EIS010 EISENHOWER IMMEDIATE CARE 90.00 38762 10/13/99 FED010 FEDERAL EXPRESS CORP 579.55 38763 10/13/99 GAR040 GARZA TURF & POWER EQUIP 214.31 38764 10/13/99 GAR005 GARNER IMPLEMENT CO 129.17 38765 10/13/99 GAS010 GASCARD INC 442.42 38766 10/13/99 GAT020 GATEWAY BUSINESS 2472.89 38767 10/13/99 GE0010 GEORGE'S GOODYEAR 94.16 38768 10/13/99 GTE010 GTE CALIFORNIA 3724.45 3876.9 10/13/99 GTE020 GTE TELEPHONE OPERATIONS 1024.90 38770 10/13/99 GUM050 BRAD GUMMER 346.50 38771 10/13/99 HIG010 HIGH TECH IRRIGATION INC 133.26 38772 10/13/99 HIN010 HINDERLITER, DE LLAMAS 100.00 38773 10/13/99 HOA010 HUGH HOARD INC 1795.00 38774 10/13/99 HOL030 HOLMES & NARVER INC 3180.76 38775 10/13/99 HOM030 HOME DEPOT 119.79 38776 10/13/99 HOM050 HOMISCO 50.38 38777 10/13/99 HON050 DAWN C HONEYWELL 13537.00 38778 10/13/99 H00050 FAYE HOOPER 125.00 38779 10/13/99 IMP100 IMPACT SCIENCES INC 15083.21 38780 10/13/99 IND030 INDIO SHOE STORE INC 193.95 38781 10/13/99 INL200 INLAND POWER EQUIPMENT CO 20.31 38782 10/13/99 INT014 INTERNATIONAL COUNCIL OF, 50.00 38783 10/13/99 INT018 INTERNATIONAL PERSONNEL 190.00 38784 10/13/99 IVE105 JOHN IVEY 504.00 38785 10/13/99 JAC200 JACOBSSON ENGINEERING INC 52407.00 38786 10/13/99 JAS100 JAS PACIFIC 5768.30 38787 10/13/99 JPRO10 JP REPROGRAPHICS 73.17 38788 10/13/99 KEL010 KELLY SERVICES INC 2490.67 38789 10/13/99 KIN100 KINER/GOODSELL ADVERTISNG 3400.00 38790 10/13/99 KIV100 KJEIKO KIVRIZIS 102.90 38791 10/13/99 KRI100 BRUCE KRIBBS CONSTRUCTION 2080.00 38792 10/13/99 KSL052 KSL DESERT RESORTS INC 1057.50 38793 10/13/99 LAQ040 LA QUINTA CHAMBER COMMERC 38750.00 38794 10/13/99 LAQ062 LA QUINTA HIGH SCHOOL 500.00 38795 10/13/99 L00010 LOCK SHOP INC 250.98 38796 10/13/99 LUB050 LURE SHOP 46.61 38797 10/13/99 LUC050 LUCENT TECHNOLOGIES 529.44 38798 10/13/99 LUD050 ULRICH LUDWIG 637.00 38799 10/13/99 LUN050 LUNDEEN PACIFIC CORP 33599.40 38800 10/13/99 MCDO10 MC DOWELL AWARDS 54.15 38801 10/13/99 MIR010 MIRASOFT INC 8589.50 38802 10/13/99 MOB100 MOBILE COMM 57.24 38803 10/13/99 MUN010 MUNI FINANCIAL SERV INC 3242.30 38804 10/13/99 NAT016 NATIONAL DECISION SYSTEMS 337.00 016 5 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:49PM 10/13/99 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 38805 10/13/99 NAT030 NATL RECREATION & PARK 90.00 38806 10/13/99 NIC100 NICKERSON, DIERCKS & ASSC 16872.00 38807 10/13/99 OLI100 OLINN MESSAGE CENTER 74.84 38808 10/13/99 OUT100 OUTDOOR SERVICES INC 100.00 38809 10/13/99 PAG100 PAGING NETWORK SAN DIEGO 30.53 38810 10/13/99 PER010 RONALD A PERKINS 25.07 38811 10/13/99 PER100 PERSONAL TOUCH MOBILE 78.00 38812 10/13/99 PRI020 THE PRINTING PLACE 439.62 38813 10/13/99 RAD100 RADIOWAVE COMMUNICATIONS 4837.99 38814 10/13/99 RAL050 RALPHS GROCERY CO 36.81 38815 10/13/99 RAS020 RASA - ERIC NELSON 3860.00 38816 10/13/99 RIV020 RIV CNTY AUDITOR-CONTROLR 10.00 38817 10/13/99 RUI100 JOHN RUIZ 45.81 38818 10/13/99 SAX100 SAXON ENGINEERING SERVICE 3990.00 38819 10/13/99 SEC050 SECURITY LINK/AMERITECH 797.52 38820 10/13/99 SHAO10 SHADOW PALMS GARDENING 150.00 38821 10/13/99 SIL050 SILVA'S RADIATOR & AIR 35.50 38822 10/13/99 SIM025 SIMON MOTORS INC 919.27 38823 10/13/99 SKY100 SKYCELL 33.34 38824 10/13/99 SMI010 MARILYN SMITH 23.23 38825 10/13/99 SM0010 DONNALDA SMOLENS 125.00 38826 10/13/99 SOU007 SOUTHWEST NETWORKS, INC 6515.46 38827 10/13/99 SOU010 SOUTHERN CALIF GAS CO 566.56 38828 10/13/99 SPRO10 SPRINT 1063.62 38829 10/13/99 STA045 STAN'S AUTO TECH 195.81 38830 10/13/99 STA050 STAPLES 417.59 38831 10/13/99 ST0100 STORIGHT SYSTEMS LTD 20488.66 38832 10/13/99 SZE100 SHARON SZESNY 455.00 38833 10/13/99 TER100 TERRA NOVA PLANNING & 20670.05 38834 10/13/99 TOP010 TOPS'N BARRICADES INC 4.31 38835 10/13/99 TOT020 TOTAL CONSTRUCTION 3250.00 38836 10/13/99 TRA020 TRANSAMERICA INTELLITECH 140.75 38837 10/13/99 TRI100 TRI STATE LAND SUVEYORS & 1050.00 38838 10/13/99 TRU010 TRULY NOLEN INC 70.00 38839 10/13/99 TTI100 TTI NATIONAL INC 7.97 38840 10/13/99 ULT100 ULTIMATE INTERNET ACC INC 60.00 38841 10/13/99 USO100 US OFFICE PRODUCTS 893.80 38842 10/13/99 VID050 VIDEO DEPOT 18.75 38843 10/13/99 VIK010 VIKING OFFICE PRODUCTS 886.74 38844 10/13/99 WAL010 WAL MART STORES INC 76.66 38845 10/13/99 WES020 WEST GROUP 206.05 38846 10/13/99 WHE050 WHEELER'S 190.00 38847 10/13/99 XER010 XEROX CORPORATION 3779.63 38848 10/13/99 YEA100 E.L. YEAGER CONST CO INC 144450.00 38849 10/13/99 YOU100 YOUNG ENGINEERING SERVICE 3692.50 CHECK TOTAL 658,428.34 017 9 1t�3y+ Z Q1 N rl CD m 2' m r'7 N t'1 r'1 try r+I rt 0 0 E 6 ca H F F E+ El E F E F H F E+ E+ w 0 a N O O O O C. 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O U ❑ u z w a m o=) a m o Lx u a m> s E > > a: O O ❑ a z w RC F> w D: F D: 0 z w w w a a W H a 0 u w w a D w .. m 0 u w w a a w �-' a 0 u W .❑ a a D. n m F 0 z W > m z z❑ m y> a 3 E E u 0 5 0 u❑ z z w z w 6> a a U q O +� ,.., ❑ .-, p z I.y P; x O z n m O ID ri m ID O ut O lD m N O In O ID I aI ID ID In O w n aI aI m In O ID n aI N O aI O m n r O a, OI n i ID O r o s In m In m N O ID rn O n .-I iC1 aI a ~ aI rn X a Z. a m w m 0 o0 w E a' w m O O O O O O O O O O O O O O O O O O O O O O O ID 0 ID m In In z O O 0 O O In 0 In 10 In 10 O ID O ID O ID O n O ID O ID U U z > a O w u U U U U U W o o z N z z 9 H z O 0 Z O 0 Z O 0 Z O 0E. H C) z m Z E¢ aaa z N a a, a, 4 0 m a m s m w a w a a 0 a 0" �caA] s 0 x �c.A7 x a w 0 u x 0 C�7 0 u x crz.7 0 u x Ox� C o u X a z w w o O p O ti 4 U > o O 3 0 O 3 0 O 3 0 O 3 0 O 3 0 O mat [ 3 0 O W x 0 O x 3 0 O% w x 0 O W x 0 O W x 0 O W x 0 0 �+ _ a� e y 03-3 24 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38699 10/12/99 AME075 AMERICAN RED CROSS 38700 10/12/99 AND010 ANDERSON TRAVEL SVC INC 38701 10/12/99 DES005 DESERT BEAUTIFUL 38702 10/12/99 IRWO10 JOSEPH IRWIN 38703 10/12/99 LEW010 TOM LEWIS 38704 10/12/99 MAH100 CYRILLE P MAHFOUD 38705 10/12/99 MOU100 DONALD J MOULIN 38706 10/12/99 NAT030 NATL RECREATION & PARK 38707 10/12/99 OLA100 MILTON OLANDER 38708 10/12/99 OSBO50 LEE M OSBORNE CPA CHECK TOTAL 3:03PM 10/12/99 PAGE 1 PAYMENT AMOUNT 20.00 196.00 15.00 50.00 50.00 50.00 50.00 345.00 50.00 50.00 876.00 036 2 5) Ol Q1 O rn E. Z o+ N '-1 E E E E E E F E E E W o' n 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E a � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m 0 w m uaFi > a >> a > a >> >> a > a O x 9a d Eop 2 0 pFO pd, ofo OF of ¢ ofd of ¢ E of H W F E- of E E+ ' E W E E 6 F [G Z F F F H z F E z E F Z H z u Z z 2 a u a m z a a w a w_ a w a m w a w a a 00 C� a QO w QO gwg F. 0 4 O a n 00 [zw� OO '0 0 Qo z u C4 Z d z x Z V] Z N w Z U) Z U1 Z w w Z V7 Z +/] z m F w w u w w W w> w w> w > w w w z0 w > w w > w > o w > a > > > Z > z > n u d a + u .� w w U W n a > > wm rn rn m a, m m z o z E w o a a a a o 2 W to W m w m W to W U) w w oc d z a d m w m a o0 w E a 0 0 0 0 0 0 0 0 0 0 W m o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n r r a+ a+ o+ rn n o+ o+ z 0 o 0 0 0 0 0 r m 10 O O in in � O i(1 O �It tlt in Vt �n itt �n Q N N .-� .--i •4 ti ti N --i N U ¢ O O O O O O O O O O .1 U 2 d u a o UU) U) q a d a O z Z V w � ? O 0 w E a F ¢� rd C rn a � .d.y7 5 ¢Za .7 m O m 3 w w O O E+ C. ¢ 0y Ul &a a z H W pop gw pio z F «W7 w o 0 0 0 0 0 0 C N r o 0 o 0 0 0 0 0 0 0 o 0 0 4 u 6 E z O 0 1d 037 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38697 10/06/99 CDW050 CDW GOVERNMENT INC 38698 10/06/99 PET010 PETTY CASH/CITY LA QUINTA CHECK TOTAL 4:01PM 10/06/99 PAGE 1 PAYMENT AMOUNT 3781.00 435.21 4,216.21 038 ?7 z 0 E i it E i i i F E f W F E E E. F O O O N ID O n o O N W vi U m N a r W R1 m fn F1 ¢1 Gi ❑ H � 5 C [L ¢ 5 F F W a a a a a a .a y7 6 O O N O O O 0 O O O 0 m n O O O O O O O O n rn r r r in N 0 0 - - - m N i0 r t0 �0 �O r1 O N r'1 •-� •-� N � O O .� O O O 0 0 O O F EE-- H E F Z Z N Z H Z H Z H O C 7 > > O a of Qa a a qa rah qa z F E E E F E+ F U U V U U U x x x ti y U U U U U U ❑u w w w a a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a w i 039 28 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:24AM 10/05/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 38675 10/05/99 ABE001 JAQUES ABELS 175.00 38676 10/05/99 BES101 BEST BUY 1750.00 38677 10/05/99 BLA060 JAN BLAKELY 50.00 38678 10/05/99 BOB100 BILL BOBBITT 50.00 38679 10/05/99 BUI041 BUILDING INDUSTRY ASSOC 29.00 38680 10/05/99 BUT010 RICHARD BUTLER 175.00 38681 10/05/99 CAL220 CALTRANS ENCROACHMENT 1120.00 38682 10/05/99 CUN100 DENNIS CUNNINGHAM 50.00 38683 10/05/99 ELRO10 EL RANCHITO 142.44 38684 10/05/99 HUL010 KATHRYN HULL 50.00 38685 10/05/99 IRWO20 BARBARA IRWIN 50.00 38686 '10/05/99 KIR010 TOM KIRK 175.00 38687 10/05/99 MIT150 MICHAEL MITCHELL 50.00 38688 10/05/99 OFF005 OFFICE DEPOT INC 107.74 38689 10/05/99 PUE050 MARIA L PUENTE 50.00 38690 10/05/99 REY050 ELAINE REYNOLDS 50.00 38691 10/05/99 RIV155 RIV COUNTY TRANSPORTATION 2500.00 38692 10/05/99 ROB150 STEVE ROBBINS 175.00 38693 10/05/99 SHA040 ROSITA SHAMIS 50.00 38694 10/05/99 SMO010 DONNALDA SMOLENS 24.00 38695 10/05/99 TYL050 ROBERT T TYLER 100.00 38696 10/05/99 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 6,973.18 0`t0 Wel m fJ Z O� O� 0 O w U' U E Q U' E W C9 F W O S W C9 F W E W E W f W E w E W F W E w E w S a m H F E H E F E E F H F F a o 0 0 0 0 0 0 0 0 0 o o a c o o o 0 O 0 F o O � o itl 0 i!1 0 N t1'1 C t[l O lfl ti d Or � .N-I �n .a o o ain UU O m C9 N E r` ~ W 5 o �� a o ui N v z o O o C9 Om w gg Z W yU a O ta O a i j O s u Epp a 4 a a EE z S V] a O a cyw �C Q a E s m a u co a t`�� 101. En a W O H U pF O RR pEC Q pE H MR E LF H7 U pE E a Q ffMM= Z N "� R ou H o a a on: Z m 8 � m a 8 9 m 8 U � m 8 \i E m o S Z m S r, F m U S m 8 ❑ m 8 a m 8 U a m 0 8 Z z .+ u cn z z z o w m z w z w ., m z w E z Z w z Z w gm z w z w u z z w p Z w z p M a N I W m O a O y n+ o a u u Q m a a Q u u m w n u w ❑ Oj j m oq m m m m o z z m C7, 0) m ❑ ❑ .-i J W VI {1. rn 6. V} W Cl) m O W V] 0. V] 6. (n W UJ z Q Z O Q A W m m O O w F m W o O ill n O O o O o O O O n O O O O O O O O O O m O O O O O O O O O O O 0 O m �'1 0� O O O 1 O Z cy O N O O rl O ID c Q O O O O O O o O O O O O U O F In Q Z 14 E. Q 6O� q j [ail C Z Z ¢ w a E. o w z o m m Z r od 7 m Q .a O `° z o ❑ z U U z a a N a o m a En m z El z o o 0 0 o O o 0 0 0 O U y U O W m O rn w 10 Q a m m o O 0 O E o N Q Z z o O m a O a o O 3 O Q u Q m m m m m u u w x .ar .041 30 u'f O l0 O N m r ti .Ni N N N z E E S F F W F Z g E F E H E F F a m F F F a o � o 0 0 0 0 0 o 0 0 0 0 0 o F o r o 0 0 0 z F o r O o ui 0 in 0 O n 0 e o o C. �[l Q N a 0 0 o 0 0 0 0 0 0 0 0 o r o 0 0 F Z z z m a w a a u a a s w a N F H F H H w E gg E F H H H EQ+ W z EQi Pa. M 6a. a a a U a0 o 0 u 0 z o z �d o U O z 00 ❑ as n > 5 a app o F 0 ap o W ❑ F W z W W vUj W F W 6=i W F W E W Z W z W E > F m > �Zi w > m > o > w > _ > a > a > _ > z > a ❑ 5 U ... U d a U �"' CL 2 ❑ y w w w o a rn v a+ rn m m rn m m > � > m rn o rn m rn rn ? O °i m w w w w w w om O Z V1 rn U) W [� twq 10 fn N Q z z a Q w w w x of w0 a 0 0 0 0 0 0 0 0 0 m 0 p 0 o 0 0 0 0 0 0 0 0 0 a, .. rn rn rn rn m rn C rn 0 y O O 0 O O O O o 10 ui r in in 10 ZN .--i ti I 10 .-1 .a n N O O O OON N 1 V N '-1 v Z O F H a O o W ul z m z w a w ... c� U FO z O H n Z rn a F W w O Z r H 3 ElE W 0. w co N F fA � Z in z a � Im a O O F 3 Q U E O G. fX fL a 31 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:08PM 09/29/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38668 09/29/99 CAL050 STATE OF CALIFORNIA 25.00 38669 09/29/99 HIG050 HIGH TECH MAILING SERVICE 205.40 38670 09/29/99 INT005 INTERNAL REVENUE SVC-ACS 125.00 38671 09/29/99 LAQ050 LA QUINTA CITY EMPLOYEES 364.00 38672 09/29/99 RIV040 RIV CNTY DISTRICT ATTORNY 426.50 38673 09/29/99 SUP100 SUPPORT PAYMENT CLEARING- 150.00 38674 09/29/99 UN1005 UNITED WAY OF THE DESERT 142.00 CHECK TOTAL 1,437.90 043 32 z 0 H t� N f'1 d' V1 l0 G1 O\ O, O 01 O• W�W H H F F El E.E O O O O O O O o v o o ir, o 0 O O O O O O O O c O O ir1 O O F N q O 1 ❑ 10 lO N � > Lo � w --� u H ¢ z a s s W S T H ZED H U H H El d 4 d d d 4 d d a d d d z d m w m o w g m m S m o m o o IM ❑ ❑ ❑ ❑ w ❑ ❑ a> F W a> W a> W a> a> W w a> w o> 0 a a o a a 0 0 O N O W O O O O O O O O O O N O N N N N N ry tp N N N N N O O O O O O O O O O O O O O O 0 O O O H O O O H O H O O O w a. H U C S N F a N 4 ai > 4 [di pOa Z w F O E C4 ti W E z 4 11 u y r o u s a ¢ o ¢ a a 3 O W z El E w E zd H z u a ❑ o w E x W O+ a F O z d > z 0 0 n o 0 o n �n in O in d O o 044 33 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 38663 09/29/99 PAL130 PALM VALLEY COUNTRY CLUB 38664 09/29/99 SMO010 DONNALDA SMOLENS 38665 09/29/99 URB100 PETER URBON 38666 09/29/99 WEL025 WELLS FARGO BANKCARD 38667 09/29/99 WES020 WEST GROUP CHECK TOTAL 11:27AM 09/29/99 PAGE-1 PAYMENT AMOUNT 550.00 16.00 6807.50 168.27 272.90 7,814.67 045 m Z O O� O� E o w E f W ��s77 ��.aa77 raj N N H O o O O r � � .i z H Z C� O D O p in m a O O 00 0 O O N O 0 r m N N . O m O r N 10 x y a CO a Z z E H ° F F a a F o m a w cz[� a m a "" a ° �8S8 z8 Qa8 a y z > " W a > > z > w > o 0 43 n E 3 3 w w M Q a w rn ... m " G " I n ID C m Q Z W Q W aq w a 6 O 0' H a O N r•i O O O W O a, � O pq O O O n vi 1n zf'1 N l0 N •-� •+ O N N O N N U ti U 0 p p O O O Q w a u 0 " Q u x cw = °u tzit z a m 0 a °m a � m (4 tQ ¢~ 0 0 I., ca ' a a a O a zpp E ta E+ En Q ', Im a W v7 G 3 3 3 z O wz > o p o ir+ 0 0 ti O N N N O O O O O ~4 z ¢� a W[+N7 < .H.i u o h > 3 3 3 046 35 TW�t 4 sCWQ" COUNCIL/RDA MEETING DATE: October 19, 1999 Transmittal of Treasurer's Report as of August 31, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated August 31, 1999 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are avail le to me e n t month's estimated expenditures. w4v�m hn M. Falconer, Finance Director ro d for Subm' si y: Thomas P. Genovese City Manager Attachment: Treasurer's Report, City of La Quinta 047 TO: FROM: SUBJECT DATE: T4ht 4 4 Qum& MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurer's Report for August 31, 1999 September 28, 1999 Attached is the Treasurer's Report for the month ending August 31, 1999. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $3,944,651. due to the net effect of revenues in excess expenditures. State Pool: Decrease of $3,800,000. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes, Government Agency Securities and Commercial Paper: Decrease of $247,934. due to the maturity of one Government Security, the purchase of one Government Security and monthly adjustment in the amortized value of the investments. Mutual Funds: Increase of $112,536. due to the transfer from fiscal agent to cash and interest earned. Total increase in cash balances $9,253. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. M. Falconer Y ce Director/Treasurer [0/1�/n Date 04g E E x m E �l a N r c E C C N p C O Z C O Z C O Z C O Z C O Z C O Z C O Z C O Z w C N p) — a E� 8 0 n m� d L C C C! c c g LL pN v U U R Q co = mU m N U 0 LL LL '2 `o `o c y y N m m m c rn c to ca '� m m La E f0 m m 2 2 N C O C N C _O N N M N C p 0 po �O > 9 _O U d N a) c ca C O C C Q OCO O GO n m a o.0 N a k?p O E O a> > dN O O a) a7 10 LL-NCN O _ C a) •- rn rn E E -2 o o» p2�a� o m II V 11 V O N O C X Z c (D W a) M Vk d j C 'Ex 0 N o �O N a4 e O '4 o M CD se N N Y aR O Q � o O M 0 0) (V Q Z > 0 o Cl) N o . o O O '-OR ° co L6 o � o O O a N e to O O Z O O 2 EL' (ry n M N n N E E �m a y N C C a> e N V � o O O W 0 OJ as v 0 co �O Y 0 O O c? 0 Cl)O a0 M 0 M "ILL Z 0 oop as 0 o O O 0 a ^ co 0 Q O O 0 p r N 0 pp O O a 0 O N e C LL p a Q a M o O N E 0 o LL co m nIn �i co a. 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C' C' O a), OI OI��, ;I N U)W Y' Ctli m O Y iLL cn a� N �2 y N =,1 @ �L ry �. Y� mI N C y I '', ly6 IUi N NiU co C.) EI QI @ E °I U jai o c, c, L) Z o' (' o � i m ELwl (DI ° z tA,, �I N' I�'I lC N 0� _� I=0 401m�� IUI LL ICI I, FI LLQ N O ` O y N p d O CO Ca X ag�it- dlm��F-I Iz!, o.gm0 ,2'I Q�W 054 CITY OF LA QUINTA BALANCE SHEET 08131/99 ASSETS: POOLED CASH LQRP INVESTMENT IN POOLED CASH INVESTMENTT-BILL/NOTES & OTHER AUTO MALL CASH LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,000.00 1 000 CASH & INVESTMENT TOTAL 31,191,441.00 26,214,630.33 597,420.73 58,003,492.06 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LQRP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES 60,300.00 60,300.00 RECEIVABLE TOTAL 9,719,066.72 3,532,180.65 8,260,000.00 21,511,247.37 Cm CITY FIXED LONG TERM CITY ASSETS DEBT RDA 3,912,170.77 11,172,712.63 755,OW..00 26,000,000.00 1,278,270.23 22,036.73 205,084.23 14,059,796.74 RDA RDA FA FIXED LONG TERM FINANCING LONG TERM GRAND ASSETS DEBT AUTHORITY DEBT TOTAL 710.86 15,085,594.26 755,000.00 26,000,000.00 1,278,270.23 22,036.73 28.73 205,112.96 596,681.14 14,656,477.88 47,204.46 60,900.00 8,280,000.00 8,368,104.46 (397,754.78) 23,996.46 (373,758.32) 49,573.39 49,573.39 200,495.81 176,397.56 376,893.37 15,462.48 2,668,850.80 2,684,313.28 129,776.56 129,776.56 876,735.90 551,629.04 1,428,364.94 6,890,277.20 6,890,277.20 1,185,590.34 1,185,590.34 708,010.12 708.010.12 1,990.63 1,990.63 833.40 833.40 978.00 978.00 WORKER COMPENSATION DEPOSIT 37,637.00 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2.100.00 2,100.00 DEPOSITS TOTAL 39,812.00 39,812.00 GENERAL FIXED ASSETS 1,289,694.28 15,146,522.00 10,233,506.05 26,669,722.33 ACCUMULATED DEPRECIATION (585,360.27) (585,360.27) AMOUNT AVAILABLE TO RETIRE LIf DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR LIT DEBT 1,677,482.02 94,630,136.06 8,260,000.00 104,567,618.08 TOTAL OTHER ASSETS 704,334.01 15,146,522.00 1,677,482.02 10,233,506.05 98,025,253.09 8,260,000.00 134,047,097.17 TOTAL ASSETS 41 654 653.73 15 146 522.00 1,677,482.02 29,746,810.98 10,233,506.05 98,025,253.09 8,857,420.73 8,260,000.00 213 60 6648 80 LIABILITY ACCOUNTS PAYABLE 7,660.B4 11,999.44 19,660.28 DUE TO OTHER AGENCIES 769,149.96 769,149.96 DUE TO OTHER FUNDS 78,290.36 1,327,106.18 22,968.40 1,428,364.94 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 212,071.36 212,071.36 PAYROLL LIABILITIES 4,802.91 4,802.91 STRONG MOTION INSTRUMENTS 4,238.02 4,238.02 FRINGE TOED LIZARD FEES 19,640.00 19,640.00 SUSPENSE 154,893.69 154,893.69 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,250,747.14 11,999.44 1,327,106.18 22,968.40 2,612,821.18 ENGINEERING TRUST DEPOSITS 198.00 198.00 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 521,253.77 521,253.77 LQRP DEPOSITS 15,585.99 15,585.99 DEVELOPER DEPOSITS 1,390,678.15 1,390,678.15 MISC. DEPOSITS 296,225.80 295,225.80 AGENCY FUND DEPOSITS 802,562.71 802,562.71 TOTAL DEPOSITS 3,009,918.43 15,585.99 3,025,504.42 DEFERRED REVENUE 8,270.67 _ _ _ 8,260,000.00 _ _ 8,268,270.67_ OTHER LIABILITIES TOTAL 8,270.67 8,260,000.00 8,268,270.67 COMPENSATED ABSENCES PAYABLE 337,880.86 337,880.86 DUE TO THE CITY OF LA QUINTA 1,327,601.72 8,075,867.34 9,403,469.06 DUE TO COUNTY OF RIVERSIDE 12,466,237.00 12,466,237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67,415,000.00 (504.08) 8,260,000.00 75,674,495.92 TOTAL LONG TERM DEBT 1,665,482.58 98,025,253.09 (504.08) 8,260,000.00 107,950,231.59 TOTAL LIABILITY 4,288,938.24 1,677,482.02 1,342,692.17 98,025,253.09 8,282,464.32 8,260,000.00 121,856,827.84 EQUITY -FUND BALANCE 37,385,717.49 15,146,522.00 28,404,118.81 10,233,506.05 574,956.41 91,744,820.78 TOTAL LIABILITY & EQUITY 41 654 653.73 15,146 522.00 1.677 482.02 29 746 810.98 10 233 506.05 98 025 253.09 8,857,420.73 8 260 000.00 213 601 648. 3� 0.00 (0.00) (0.00) (0.00) ()].Ff T4'!t 4 4 Q" COUNCIL/RDA MEETING DATE: October 19, 1999 Transmittal of Treasurer's Report as of August 31, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated August 31, 1999 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are availatAe to meet njpxt month's estimated expenditures. John M. Falconer', Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachment: Treasurer's Report, La Quinta Financing Authority 056 TO: FROM: SUBJECT DATE: T4ht 4 4Qu&tw MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurer's Report for August 31, 1999 September 28, 1999 Attached is the Treasurer's Report for the month ending August 31, 1999. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $3,944,651. due to the net effect of revenues in excess expenditures. State Pool: Decrease of $3,800,000. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes, Government Agency Securities and Commercial Paper: Decrease of $247,934. due to the maturity of one Government Security, the purchase of one Government Security and monthly adjustment in the amortized value of the investments. Mutual Funds: Increase of $112,536. due to the transfer from fiscal agent to cash and interest earned. Total increase in cash balances $9,253. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for -the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and Bank of New York Monthly Custodian Repg{t to determine the fair market value of investments at month end. Joho M. 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C7 OO OO O C')N O N N OO O O(o o T 1w to 00t0o (D (0o(O0 o O O O O CD QOi 'r r• cli vi v v r` co to ^ m N N CODO O O N O to co O co 0000 co aD C. N� N O N C'Lo OC6OLo O I � A E � a o a > , S E U LL c o C 0 N y N C y N y l0 a3 U V W� U al Y (0 O N O m C Q a! O iL 0! Y al m C X N a U) cc� L o CC� y rn a! N U) O C �� •� C C o E V ��E0 c�' �o U O z o N o.i cn N �, cr a i d) z° y > >` > a! J U N O) m' Ip:mUU) IU' CSC .4)LL @ CL-j O C y �,y %! z O,LL c Z > n Xw CLCoM0� agmo 063 CIO + 4_� CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 08131/99 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH 3,912,170.77 11.172.712.63 710.86 15.085.594.26 LQRP INVESTMENT IN POOLED CASH 755.000 00 755.D00.00 INVESTMENT T-BILL/NOTES & OTHER 26,000,000.00 26.000.000. 00 AUTO MALL CASH 1,278,270.23 1.278.270.23 LQRP CASH 22.036.73 22.036.73 BOND REDEMPTION CASH 2O5,094.23 28.73 205,112.96 BOND RESERVE CASH BOND PROJECT CASH 14,059,796.74 598.681.14 14.656.477.88 BOND ESCROW CASH PETTY CASH 1,000.00 1.000. 00 CASH & INVESTMENT TOTAL 31,191,"1.00 26,214,630.33 597.420.73 58,663 492 06 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LQRP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES 60,300.00 60,300.00 RECEIVABLE TOTAL 9,719,066.72 3,532,180.65 8,260,000.00 21,511,247.37 47,204.46 60.900.00 8.260.000.00 8.368.104,46 (397,764.78) 23,996.46 (373,758.32) 49,573.39 49,573.39 200,495.81 176,397.56 376.893.37 15,462.48 2,668,850.80 2,694,313.28 129,776.56 129,776.56 876,735.90 551,629.04 1,428,364.94 6,890,277.20 6,890,277.20 1,185,590.34 1,185,590.34 708,010.12 708.010.12 1,990.83 1.9W.63 $33.40 833.40 978.00 978.00 WORKER COMPENSATION DEPOSIT 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 MISC. DEPOSITS 2,100.00 DEPOSITS TOTAL 39,812.00 37,637.00 75.00 GENERAL FIXED ASSETS 1,289,694.28 15,146,572.00 10,233,506.05 26,669,722.33 ACCUMULATED DEPRECIATION (585,360.27) (585,360.27) AMOUNT AVAILABLE TO RETIRE LIT DEBT 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR UT DEBT 1,677,482.02 94,630,136.06 8,260,000.00 104,567,618.08 TOTAL OTHER ASSETS 704,334.01 15,146,572.00 1,677,482.02 10,233,506.05 98,025,253.09 8.260.000.00 134,047,097.17 TOTAL ASSETS 41 654 653.73 15,146,522.00 1,677,482.02 29 746 810.98 10,233,506.05 98,025.253.09 8 857 420.73 8,260,000.00 213 60 6648.60 LIABILITY ACCOUNTS PAYABLE 7.660.84 11,999.44 19.660.28 DUE TO OTHER AGENCIES 769,149.96 769.149.96 DUE TO OTHER FUNDS 78,290.36 1,327,106.18 22,968.40 1,428,354.94 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 212,071.36 212.071.36 PAYROLL LIABILITIES 4,802.91 4,802.91 STRONG MOTION INSTRUMENTS 4.238.02 4,238.02 FRINGE TOED LIZARD FEES 19,640.00 19,640.00 SUSPENSE 154,893.69 154.893.69 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,250,747.14 11,999.44 1,327,106.18 2.2,968.40 2,612,821.16 ENGINEERING TRUST DEPOSITS 198.00 198.00 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 521.253.77 521.253.77 LQRP DEPOSITS 15,585.99 15,585.99 DEVELOPER DEPOSITS 1,390,678.15 1,390,678.15 MISC. DEPOSITS 295,225.80 295.225.80 AGENCY FUND DEPOSITS 802,562.71 802.562.71 TOTAL DEPOSITS 3,009,918.43 15,585.99 3.025.504.42 DEFERRED REVENUE 8.270.67 8,260,000.D0 8,268,270.67 OTHER LIABILITIES TOTAL 8,270.67 8,260,000.00 8,268,270.67 COMPENSATED ABSENCES PAYABLE 337,880.86 337.880.86 DUE TO THE CITY OF LA QUINTA 1,327,601.72 8,075,867.34 9,403,469.06 DUE TO COUNTY OF RIVERSIDE 12,466,237.00 12,466,237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67,415,000.00 (504.08) 8,260,000.00 75,674,495.92 TOTAL LONG TERM DEBT - 1,665,482.58 98,025,253.09 (504.08) 8,250,000.00 107,950,231.59 TOTAL LIABILITY 4,268,936.24 1,677,482.02 1,342,692.17 98,025,253.09 8,282,464.32 8,260,000.00 121,856,827.34 EQUITY -FUND BALANCE 37.385.717.49 15,146,522.00 28,404,118.81 10,233,508.05 574,956.41 91,744,320.76 TOTAL LIABILITY 3 EQUITY 41 654 653.73 15,146.522. 00 1677,482.02 29 746 810.98 10,233,506.05 98,025,253.09 8,857,420.73 8 260 000 00 213 001 648 60 0.00 (0.00) (0.00) (0.00) 064 011-1 Tjbt 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 19, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of RCTC Audited Financial PUBLIC HEARING: Statement for Article 3 - Sidewalk Funds RECOMMENDATION: Approve the RCTC Audited Financial Statement for Article 3 - Sidewalk Funds. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: RCTC awarded the City of La Quinta $15,396 for sidewalk projects for the year ended June 30, 1999. Pursuant to the terms of the agreement, RCTC's auditor Ernst & Young, LLP has completed the audit report which is included as Attachment 1. The auditors report on compliance did not report any audit comments or exceptions during the course and scope of their Measure A audit fieldwork. Since the audit report is addressed to the City Council, Staff is requesting approval of the audit report. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the RCTC Audited Financial Statement for Article 3 - Sidewalk Funds; or 2. Do not approve the RCTC Audited Financial Statements; or 3. Provide staff with alternative direction. 06� Respectfully submitted: � I Jo n M. Falconer F. ance Director Approved for submission by: l Thomas P. Genovese City Manager Attachment: 1. Audited Financial Statements 066 1)0P ATTACHMENT NO. 1 Audited Financial Statements City of La Quinta, California Section 99234 Transportation Fund Years ended June 30, 1999 and 1998 with Report of Independent Auditors 067 MA City of La Quinta, California Section 99234 Transportation Fund Audited Financial Statements Years ended June 30, 1999 and 1998 Contents Report of Independent Auditors...........................................................................................I Audited Financial Statements BalanceSheets.....................................................................................................................3 Statements of Revenues, Expenditures and Changes in Fund Balance...............................4 Statements of Revenues, Expenditures and Changes in Fund Balance — Budgetand Actual.............................................................................................................5 Notes to Financial Statements..............................................................................................7 Required Supplemental Information Impactof Year 2000............................................................................................................9 Report on Compliance and on Internal Control Over Financial Reporting Report of Independent Auditors on Compliance and on Internal Control Over Financial Reporting of the Transportation Fund Based on an Audit of the Transportation Fund Financial Statements in Accordance with Government AuditingStandards.........................................................................................................10 068 i1'it1 0 ERNST &YOUNG LLP . Suite 200 . Phone: 909 -t, -200 3403 Tenth Street Fay: 9N -8- 8181, P.O. Boy 1270, 92502 Riverside, CA 92301 Report of Independent Auditors Honorable City Council City of La Quinta, California We have audited the accompanying financial statements of the Section 99234 Transportation Fund of the City of La Quinta, California, as of and for the years ended June 30, 1999 and 1998 as listed in the table of contents. These financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As described more fully in Note 1, the financial statements present only the Section 99234 Transportation Fund and are not intended to present fairly the financial position and results of operations of the City of La Quinta, California, in conformity with generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Section 99234 Transportation Fund of the City of La Quinta, California, as of June 30, 1999 and 1998 and the results of its operations for the years then ended in conformity with generally accepted accounting principles. The Year 2000 issue supplementary information on page 9 is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board (GASB), and we did not audit and do not express an opinion on such information. Further, we were unable to apply to the information certain procedures prescribed by professional standards because disclosure criteria specified by GASB Technical Bulletin No. 98-1 as amended are not sufficiently Ernst &Young LLP is a member of Ernst &Young International, Ltd. MERNST&YOUNG LLP specific to permit us to perform procedures that would provide meaningful results. In addition, we do not provide assurance that the City of La Quinta, California, is or will become Year 2000 compliant, that the City of La Quinta, California's remediation efforts will be successful in whole or in part, or that parties with which the City of La Quinta, California, does business are or will become Year 2000 compliant. In accordance with Government Auditing Standards, we have also issued our report as of and for the year ended June 30, 1999 dated August 24, 1999 on our consideration of the Section 99234 Transportation Fund of the City of La Quinta, California's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. fg� * f4l UP August 24, 1999 Ito 2 (107 City of La Quinta, California Section 99234 Transportation Fund Balance Sheets Assets Cash Total assets Fund balance Unreserved fund balance Total fund balance See accompanying notes. 1999 June 30 1998 City of La Quinta, California Section 99234 Transportation Fund Statements of Revenues, Expenditures and Changes in Fund Balance Revenues: Intergovernmental allocations: Article 3 Total revenues Expenditures: Construction Total expenditures Deficiency of revenues under expenditures Other financing sources: Operating transfers in Excess of revenues and other financing sources over expenditures Fund balance at beginning of year Fund balance at end of year See accompanying notes. Year ended June 30 1999 1998 $ 15,396 $ 25,000 15,396 25,000 21,870 120,963 21,870 120,963 (6,474) (95,963) 6,474 95,963 009 4 City of La Quinta, California Section 99234 Transportation Fund Statements of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual Revenues: Intergovernmental allocations: Article 3 Total revenues Expenditures: Maintenance and construction Total expenditures Deficiency of revenues under expenditures Other financing sources: Operating transfers in Excess of revenues and other financing sources over expenditures Fund balance at beginning of year Fund balance at end of year See accompanying notes. Year ended June 30, 1999 Variance Favorable Budget Actual (Unfavorable) $ 23,734 $ 15,396 $ (8,338) 23,734 15,396 (8,338) 45,551 21,870 23,681 45,551 21,870 23,681 (21,817) (6,474) 15,343 21,817 6,474 (15,343) $ - - $ - 073 s "10' Year ended June 30, 1998 Variance Favorable Budget Actual (Unfavorable) $ 25.000 $ 25,000 $ — 25,000 25,000 — 76,780 120,963 (44,183) 76,780 120,963 (44,183) (51,780) (95,963) (44,183) 51,780 95,963 44,183 i' 4 City of La Quinta, California Section 99234 Transportation Fund Notes to Financial Statements June 30, 1999 1. Summary of Significant Accounting Policies The accounting policies of the Section 99234 Transportation Fund (Transportation Fund) of the City of La Quinta, California (City), are in conformity with generally accepted accounting principles applicable to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard -setting body for establishing accounting and financial reporting principles. The following is a summary of the more significant accounting policies: General The Transportation Fund is a capital projects fund of the City. The financial statements of the Transportation Fund are included in the comprehensive annual financial report of the City. Fund Accounting The Transportation Fund is included in the City's capital projects fund and is accounted for in a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. The Section 99234 Fund accounts for the City's share of Transportation Development Act Article 3 allocations. The fund is legally restricted for specific purposes. Basis of Accounting The Transportation Fund is accounted for in a capital projects fund using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when susceptible to accrual (i.e., measurable and available). Measurable means the amount of the transaction can be determined, and available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Revenues considered susceptible to accrual include Section 99234. Expenditures are recorded when the related fund liability is incurred. City of La Quinta Transportation Fund Notes to Financial Statements (continued) 1. Summary of Significant Accounting Policies (continued) Budgetary Control and Encumbrances The City adopts an annual budget on a basis consistent with generally accepted accounting principles and utilizes an encumbrance system as a management control technique to assist in controlling expenditures and enforcing revenue provisions. Under this system, the current year expenditures are charged against the budgeted appropriation. Reserves for encumbrances are not recorded by the City. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. 2. Cash and Investments Transportation Fund cash is deposited in the City's internal investment pool, which is reported at fair value. Interest income is allocated on the basis of average cash balances. Investment policies and associated risk factors applicable to the Transportation Fund are those of the City and are included in the City's general purpose financial statements. The City has invested 25% of its pooled cash and investments in the State of California Local Agency Investment Fund (LAIF), which is reported at fair value. LAIF invests in structured notes, which have cash flow characteristics that are dependent on one or more indices and may have embedded forwards or options, and asset -backed securities, which are entitled to a share of the cash flows from a pool of assets such as principal and interest repayments. Accordingly, these investments are affected by changes in interest rates. These LAIF securities comprise approximately 5% of the LAIF investment portfolio at June 30, 1999. 3. Compliance Requirements Funds received pursuant to Section 99234 of the Public Utilities Code may only be used for facilities provided for exclusive use by pedestrians and bicycles. o City of La Quinta, California Section 99234 Transportation Fund Required Supplementary Information Impact of Year 2000 As a fund of the City, the Section 99234 Transportation Fund is subject to the impact of the Year 2000 issue. The Year 2000 issue is the result of shortcomings in many electronic data processing systems and other electronic equipment that may adversely affect the City's operations. The City has developed a plan to modify its information technology to be ready for the Year 2000. City management has given top priority to the plan to ensure that its systems will remain operational in light of Year 2000 concerns. In addition, the City has developed contingency plans that will be put into effect if unforeseen problems arise. The City has completed the awareness stage and is currently in the assessment, remediation and validation/testing stages. The City currently expects the assessment, remediation and validation/testing stages to be completed by October 31, 1999. The City is aware, however, that the completion of these stages is not a guarantee that systems and equipment will be Year 2000 compliant. The City's committed costs are immaterial to the City as a whole. At this time, the City is not aware of any circumstances that would impede achievement of its Year 2000 remediation plan, nor does it anticipate that the cost of addressing the Year 2000 issue will have a material adverse impact on its financial condition, results of operations or cash flows. The City recognizes, however, its limitations in influencing third parties (e.g. vendors, financial institutions, other governments). The City cannot ensure that such third parties will cause their systems to be Year 2000 compliant in a timely manner or that any failure of third parties to do so will not have a material adverse effect on the City's financial conditions, results of operations, or cash flows. 0 ! '7 9 f!I MERNST&YOUNG LLP ■ Suite 200 3403 Tenth Street P.O. Box 1270, 92502 Ri%erside, CA 92501 • Phone: 909 2-0 7200 Fax: 1)Oy 'F- 8184 Report of Independent Auditors on Compliance and on Internal Control Over Financial Reporting of the Transportation Fund Based on an Audit of the Transportation Fund Financial Statements in Accordance with Government Auditing Standards Honorable City Council City of La Quinta, California We have audited the financial statements of the Section 99234 Transportation Fund (Transportation Fund) of the City of La Quinta, California, as of and for the year ended June 30, 1999 and have issued our report thereon dated August 24, 1999. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Transportation Fund financial statements are free of material misstatement, we performed tests of the City of La Quinta, California's compliance with certain provisions of laws, regulations, contracts and grants, including the Transportation Development Act, as summarized in the "Guidelines on Auditing for Conformance' published by the Southern California Association of Governments, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit of the Transportation Fund, and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit of the Transportation Fund, we considered the City of La Quinta, California's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the Transportation Fund financial statements and not to provide assurance on the internal control over financial Ernst &Young LLP is a member of Ernst &Young International, Ltd. 10 0178 017 J ERNST & YOUNG LLP reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the Transportation Fund financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended solely for the information and use of management, the City Council, the Riverside County Transportation Commission, and the California State Controller's office and is not intended to be and should not be used by anyone other than those specified parties. f f� f f4l LLB August 24, 1999 07 0 T4t!t 4 4 Qum& COUNCIL/RDA MEETING DATE: October 19, 1999 ITEM TITLE: Authorization for Overnight Travel for two Code Compliance Officers to attend a Training Class Given by Southern California Association of Code Enforcement Officials, Inc., Long Beach, CA, October 22 and 23, 1999 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for the overnight travel for two Code Compliance Officers to attend a California Association of Code Enforcement Officials certification class in Long Beach, CA, October 22 and 23, 1999. FISCAL IMPLICATIONS: The training will befunded from Travel, Training and Meetings Account #101-352-637- 000. The breakdown of estimated expenditures for this class is as follows: ♦ Registration $ 200 ♦ Meals 100 ♦ Travel 0 (Will use City vehicle) ♦ Hotel 400 Total $700 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: This course will improve the skills and abilities of the Code Compliance Officers in the performance of their duties and ensure that our Code Compliance Department is operating within all legal requirements. Please see the attached page for course titles (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the two Code Compliance Officers to attend a training class given by Southern California Association of Code Enforcement Officials, Inc., in Long Beach, CA., on September 22 and 23, 1999; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, C Tom Hartung, Building affd Safety Director Approved for submission by: r Thomas P. Genovese, City Manager Attachment: 1. Announcement showing class subjects 081 002 COURSE OUTLINE ATTACHMENT 1 October 22, 1999 B-105 provides general overview of the various aspects of Community Development, including Planning, Zoning, Redevelopment, Building and Safety, and Community Development Block Grant Programs and the important relationship between these City functions and code enforcement A-301 provides basic familiarization with the concept behind the Uniform Building Codes as well as insights into the hazards created by violating the codes. October 23, 1999 1-205 provides basic familiarization with plan check review in processing projects with planning and building to include incorporating multi -discipline knowledge such as model codes and land use regulations. A-302 provides basic familiarization with the Uniform Plumbing, Mechanical and NEC codes. This is a great intro course for those seeking to expand their code enforcement skills. ABOUT THE INSTRUCTOR 105 -William E. Davis is the Director of Community Development for the City of Cudahy. He has been rtolvs"feritfor over 20 years send began his municipal career w as a Dods enfoetrnng BS degree in City and Regional Planiiin'_' U a t nemtier�Olf �r ' h Wrung President of the Southeast Area Planning Area1Com'rf � 205 — James M. Guerra is the Division Manager of Building and Safety Inspections Services for Wildan Associates. Mr. Guerra has over 30 years experience in this field. He has a BA degree from CSULA and is CABO Certified. 301 - Chaz Ferguson is the C. E. Manager for the City of Beverly Hills. Mr. Ferguson has a BA from CSU Northridge and has over 20 years of experience in city government. He has experience teaching construction -related course at various Community Colleges. He is an active member of SCACEO. 302 - John VanSteinberg is the Senior Building and Code Compliance Officer for the County of Orange. He has over 19 years experience in this field that includes a law enforcement background and he teaches uniform codes classes at Saddleback College. LOCATION Queen Mary, Long Beach 1126 Queen Highway, Long Beach, CA (562) 432-6964 ASK FOR GOVERNMENT ROOM RATES SCHEDULE 8:00 - 9:00 A.M. Registration 9:00 - 12:00 Noon Class 12:00 - 1:30 P.M. Lunch 1:30 - 4:00 P.M. Class C 004 /T AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 19, 1999 CONSENT CALENDAR: ITEM TITLE: Acceptance of Improvements STUDY SESSION: Associated with Tract 28522, Peninsula Group, LLC PUBLIC HEARING: Accept improvements to Tract 28522 and authorize staff to release security upon receiving warranty security. None. None. The Peninsula subdivision is located within PGA West (Attachment 1). All improvements are now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. The alternatives available to the City Council include: 1. Accept improvements to Tract 28522 and authorize staff to release security upon receiving warranty security; or 2. Provide staff with alternative direction. 0 8 :' TAPW DEPT\COUNCIL\1999\991019b.wpd Respectfully submitted, - lzz�wllr_ Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline 084 1002 TAPW DEFT\C0UNCIL\1999\991019b.wpd ATTACHMENT 1 52nd AVENUE Q 53M AVENUE i� 54Mh AVENUE PGA BLVD, TENTATIVE 28522 JACK NICKUUS RmEMU AIRPORT AVENUE PGA WEST AVENUE YK24ffY MAP NOT TO SCALE 08�'7) 004 ATTACHMENT 2 TRACT 28522 Performance Payment Warranty Improvement Security Security Security Grading $128,968 $128,968 $12,897 On -Site Streets $365,533 $365,533 $36,553 Domestic Water $83,579 $83,579 $8,358 Sanitary Sewer $54,738 $54,738 $5,474 Electrical $45,000 $45,000 $4,500 Monuments $6,600 $0 $0 $684,418 $677,818 $67,782 Release performance security when warranty security is received. Release payment security in 90 days (January 19,2000). Release warranty security in one year (October 19, 2000). 0c8b T:\PWDEPT\STAFF\GUZMAN\TRACTS\28522cc.wpd 005 Tit!t 4 4 Q" COUNCIURDA MEETING DATE: October 19, 1999 ITEM TITLE: Approval of Program Supplemental Agreement No. 003-M to the City of La Quinta/State Agreement No. 08-5433 for Surface Transportation Program (STP) Funds for Project 98-17, Avenue 50 Pavement Rehabilitation Improvements AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to execute Agency -State Agreement STPL No. 08-5433 (003) covering construction engineering and construction of Project 98-17, Avenue 50 Pavement Rehabilitation Improvements (Park Avenue to Jefferson Street). If approved, the City will be reimbursed up to an amount equal to 88.53% of the project costs or a maximum of $225,483.00. The following funding sources are available: Infrastructure Fund STP (TEA 21) Account Number Amount 401-000-493-000 $129,094.00 401-000-493-000 $225,483.00 TOTAL: $354,577.00 Since this project is partially funded through federal funding, the project must be bid utilizing prevailing wage. Therefore, there are no Charter City implications. This project consists of placing an asphalt overlay on the existing pavement on Avenue 50 from Park Avenue east to Jefferson Street (approximately 4,950 linear feet). Improvements consist of the removal and replacement of existing pavement on the north half and slurry seal on the south half from Park Avenue to Orchard Lane, and removal and replacement of the full section from Orchard Lane to Jefferson Street. J - 08'1' TAPW DEPT\CO U NC IL\ 1999\991019d. wpd During the December 15, 1998 City Council Meeting, the City Council approved a Professional Service Agreement with Keith International Inc. to prepare plans, specifications and Engineer's estimate for Fiscal Year 1998/99 Avenue 50 Overlay Improvements. It was determined early in the design process that the existing pavement had deteriorated to the extent that the planned overlay improvements would not be sufficient to bring Avenue 50, between Park Avenue and Jefferson Street, up to City standards. Subsequently, the roadway rehabilitation project was modified to include the removal and replacement of the existing pavement. This modification resulted in an increase in both engineering and construction related costs. During the January 5, 1999 City Council Meeting, the City Council approved Contract Change Order No. 1 with the Keith Companies to provide additional engineering design services for Project No. 98-17. On April 19, 1999, City staff requested that the Riverside County Transportation Commission (RCTC) consider increasing the City's FY 96/97 Surface Transportation Program (STP)allocation of $100,000.00 with an additional $125,483.00 for a total of $225,483.00 to assist with the additional costs associated with the revised project. On June 11, 1999, the City of La Quinta received notification from RCTC that the additional $125,483.00 had been approved on June 2, 1999 for use on the Avenue 50 Rehabilitation Improvement. This action increased the STP allocation toward the project from $100,000.00 to $225,483.00. The City is required to provide matching funds at 11 .47 percent of the STP funds used. On August 3, 1999, the City Council approved the plans, specifications, and engineer's estimate and authorized staff to advertise Project 98-17 for bid. In addition, the City Council appropriated an additional $79,094.00 from City Infrastructure Funds to cover the additional matching funds required and to balance the revised construction budget. The State requires the City Council to formally identify the project and the official authorized to execute the enclosed agreement (Attachment 1). If approved, this Staff Report and subsequent Minute Order will satisfy this requirement. The alternatives available to the City Council include: 1. Authorize the City Manager to execute Agency -State Agreement STPL No. 08- 5433 (003) covering construction engineering and construction of Project 98- 17, Avenue 50 Pavement Rehabilitation Improvements (Park Avenue to Jefferson Street); or 002 TAPWDEPT\C0UNCIL\1999\991019d.wpd 2. Do not authorize the City Manager to execute Agency -State Agreement STPL No. 08-5433 (003). If this alternative is chosen, the City will not receive reimbursement of STP Funding up to $225,483.00; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vog Public Works Director/City Engineer Approved for submission by: rz_� /r� Thomas P. Genovese City Manager Attachments: 1 . Program Supplement Agreement No. 003-M 003 TAMDEMCO U NC IL\ 1999\991019d. wpd STATE OF CALIFORNIA -- BUSINESS, TRANSPORTATION AND HOUSING AGENCY DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax: (916) 654-2409 September 20, 1999 File: Mr. Chris A. Vogt Director of Public Works City of La Quinta P.O. Box 1504 La Quinta„ CA 92253 Attn: Mr. John M. Freeland Dear Mr. Vogt: ATTACHMENT 1 R,"FIVED SEP 2 7 1999 PU8LL' any"ARKS 08-RIV-0-LQNT STPL-5433(003) IN THE CITY OF LA QUINTA ON AVENUE 50: PARK AVE TO JEFFERSON ST. Enclosed are two originals of Program Supplement Agreement No. 003-M to Administering Agency -State Agreement No. 08-5433 covering: Construction Engineering and Construction for the above -referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS 1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, ?--H DY, Chief Office ocal Programs Project Implementation Enclosure cc: OLP AE Project Files (08) DLAE- Louis Flores "We'll Find a Way" - 1 090 AGTLRRE� j JA5, . PROGRAM SUPPLEMENT NO. M003 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 08-5433 Date: September 09, 1999 Location: 08-RIV-0-LQNT Project Number: STPL-5433(003) E.A. Number:08-924432 This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into between the Agency and the State on 05/05/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: In the City of La Quinta on Avenue 50: Park Ave to Jefferson St. TYPE OF WORK: pavement Rehabilitation LENGTH: 0.9 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [ ] Right -Of -Way [X] Construction Lxl Construction Engmeermg Estimated Cost Federal Funds Matching Funds $344,405.00 33D $225,483.00 LOCAL $118,922.00 $0.00 OTHER $0.00 CITY OF LA QUINTA By Date Attest STATE OF CALIFORNIA Department of Transportation By Chief, Office of Local Programs Project Implementation Date Title I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Off ic Date 99q $225,483.00 Chapter I Statutes I Item ye-le"Pr ram I BC I Category I Fund Source I AMOUNT 324 1998 2660-101-890 20.10.01MIO C 262040 892-F 225,483.00 006 Program Supplement 08-5433-M003- ISTBA Page 1 of 2 .08-RIV-0-LQNT 09/09/ 1999 STPL-5433(003) SPECIAL COVENANTS OR REMARKS 1. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the Local Agency and shall be performed at regular intervals or as required for efficient operation of the completed improvements. 2. The Local Agency will reimburse the State for their share of costs for work requested to be performed by the State. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs Project Implementation. 4. The Local Agency will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual. 0s ) 00'7 Program Supplement08-5433-M003- ISTEA Page 2 of 2 i u � -`�"'�oF TNti� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 19, 1999 CONSENT CALENDAR: ITEM TITLE: Approval to Award a Contract to STUDY SESSION: Construct Project 98-17, Avenue 50 Pavement Rehabilitation Improvements, Park Avenue to PUBLIC HEARING: Jefferson Street Award a contract in the amount of $259,783.00 to E.L. Yeager Construction Company, Inc. for construction of Project 98-17, Avenue 50 Pavement Rehabilitation Improvements, Park Avenue to Jefferson Street. The following funding sources are available: Funding Source Infrastructure Fund STP (TEA 21) Account Number 401-000-493-000 401-000-493-000 TOTAL: Less Prior Expenditure: Remaining Funds Available: Amount $129,094.00 $225,483.00 $354,577.00 ($28,773.00) $325,804.00 Based upon the construction award amount of $259,783.00, the following represents the project construction budget: Construction Costs: Inspection/Testing: Administration: Subtotal: Contingency: Total Anticipated Costs: $259,783.00 $20,133.18 $12,989.15 $292,905.33 $29,290.53 $322,195.86 003 T APW DEPT\CDU NC IL\ 1999\991019c. wpd The total anticipated construction related costs for this project is $322,195.86. Therefore, sufficient funding exists to support the recommended action. Since this project is partially funded through federal funding, the project must be bid utilizing prevailing wage. Therefore, there are no Charter City implications. On July 7, 1998, the City Council approved the Fiscal Year 1998/99 Capital Improvement Program. The adopted program includes the Avenue 50 pavement rehabilitation improvement project, Project No. 98-17. This project will rehabilitate and overlay existing pavement on Avenue 50 from Park Avenue east to Jefferson Street (approximately 4,950 linear feet). Improvements consist of the removal and replacement of existing pavement on the north half and placement of slurry seal on the south half from Park Avenue to Orchard Lane, and removal and replacement of the full section from Orchard Lane to Jefferson. Street. During the December 15, 1998 City Council Meeting, the City Council approved a Professional Service Agreement with Keith International Inc. to prepare plans, specifications and Engineer's estimate for Fiscal Year 1998/99 Avenue 50 Overlay Improvements, Project No. 98-17. It was determined early in the design process that the existing pavement had deteriorated to the extent that the planned overlay improvements would not be sufficient to bring Avenue 50, between Park Avenue and Jefferson Street, up to City standards. Subsequently, the roadway rehabilitation project was modified to include the removal and replacement of the existing pavement. This modification resulted in an increase in both engineering and construction related costs. During the January 5, 1999 City Council Meeting, the City Council approved Contract Change Order No. 1 with the Keith Companies to provide additional engineering design services for Project No. 98-17. On April 19, 1999, City staff requested that the Riverside County Transportation Commission (RCTC) consider increasing the City's FY 96/97 Surface Transportation Program (STP)allocation of $100,000.00 with an additional $125,483.00 for a total of $225,483.00 to assist with the additional costs associated with the revised project. On June 11, 1999, the City of La Quinta received notification from RCTC that the additional $125,483.00 had been approved on June 2, 1999 for use on the Avenue 50 Rehabilitation Improvement. This action increased the STP allocation toward the project from $100,000.00 to $225,483.00. The City is required to provide matching funds at 11 .47 percent of the STP funds used. - 094 U0 TAMDEMCOU NO 1999\991019c. wpd On August 3, 1999, the City Council approved the plans, specifications, and engineer's estimate and authorized staff to advertise Project 98-17 for bid. In addition, the City Council appropriated an additional $79,094.00 from City Infrastructure Funds to cover the additional matching funds required and to balance the revised construction budget. On September 30, 1999, sealed bids were received for construction of this project. The following table illustrates the results of the bids received, (a complete summary of bids is included as Attachment 1): TOTAL AMOUNT (All Bid Areas) E.L. Yeager Construction Co., Inc. $259,782.95 Cooley Construction, Inc. $281,595.03 Engineer's Estimate $262,933.00 Assuming project award on October 19, 1999, the following project schedule is anticipated: Contract Award: Prepare/Submit Federal Award Documents: Sign Contract/Mobilize Construction Period (30 days): Project Acceptance/Close out: October 19, 1999 October 20, 1999 to October 29, 1999 November 1, 1999 November 1, 1999 to November 30, 1999 December 1999 The alternatives available to the City Council include: 1. Award a contract in the amount of $259,783.00 to E.L. Yeager Construction Company, Inc. for construction of Project 98-17, Avenue 50 Pavement Rehabilitation Improvements, Park Avenue to Jefferson Street; or 2. Do not award a contract in the amount of $259,783.00 to the E.L. Yeager Construction Company, Inc.; or 3. Provide staff with alternative direction. 00,; 003 T:\PW DEPT\COUNCIL\1999\991019c.wpd Respectfully submitted, Chris A. Vo Public Works Director/City Engineer Approved for submission y: Thomas P. Genovese City Manager Attachments: 1. Bid Summary T:\PW DEPT\CO U NC IL\ 1999\991019c. wpd 004 F- U w 0 w a z w 2 w O IL z �D0 gaZQ :2 g ~ J G_ ro 7 Q m r M w' vat z w 2 w Q a O w D z w z OOU)OC7000�N O 0 � IOMM000)OOOIO(O O) H 0 IO'OI�OU)IOMN O U NIzrMIOCOW. -MN M 1-- r- .- a- Q9 � EA 00 w 6-3-EA ER tR to Fti Ef3 NN H N z Vw O O I O o 0 0 o d• O U 0 0 1- 0) M C O o 7 N } OIONOOONN00 w J Lcl .Zt 6-�Au MMN 0 N� S OO N _ Vz �?� G9� 0000000000 J o 0007 00000 C1 Q OOIOOO (OOOO N O O00LOWOI-1-00 OIOION V CONLO 0 1- F- wMw000� I-6" c � N w w V>vl0�ViE!?6969 0 _ Q w CD 0 0 0 IO IO o 0 0 w O O U� ',� 7 c' M o 0 0 J U O C) 00 M o C1 U.) O o w oON—W,&3iN00 a O It IO co Eii ffi �r�:� U) U7 1- r)� z l J O O O 0 00 0 0 0 0 O LU 0 0 0 0"t 0 0 0 0 � H C i O C i C i O"T 0 0 C i e° 1 O O O O I O N I O O O M O11�L000d OOa U? 0 com0LO CD 0Mr66"3' N F- NMOO;—va.- t0 Efi E9 bi (Al 6s NM W H611,693 w w OOOO/bOoOo w w U OOotONI0o0o z O C) C i N 0 0 0 C 0 o0 1—t0LO E5 a z U) U) 6,9. O W z C'4 co rn cy cl) C) T N `7 co M � �- U) d V) U0 N w ++ m Zfn0zz U- U- QfiQ "oJ J F- H (n fn w J w C 7 O E a 'O N L (D O o Oz a) to P d o a M cn cu O U 00— (n mla co mQ N 0 w G > co N J — N U W =wQQ CL N L `�(n f0 •C 0 a �ihicHU_:>>: � y 7 7 7 U> 0 0 cu to to V) y C a)cc C 0 0 0 0� L U:)UUUUQi�a FE wZ �NM'ttOwr-000) ATTACHMENT 1 G 9 '7 we T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 19, 1999 CONSENT CALENDAR: Consideration of Designs for the Village STUDY SESSION: Prototypical Street, Village Commercial Area, and Residential Areas PUBLIC HEARING: Approve the village circulation concept; approve substandard street width for the village residential streets of Calle Fortuna, Calle Cadiz, Calle Amigo, and Calle Barcelona; approve one conceptual plan for the prototypical street, Calle Estado; approve a parking lot plan for the proposed parking lot south of Calle Tampico between Avenida Navarro and Avenida Bermudas; and approve a streetlight standard to be utilized for the prototypical street. The Fiscal Year 1998/1999 Capital Improvement Plan established a budget of $500,000 for development of the Village Commercial Area Prototypical Street, $1,188,650 for the Village Commercial Area and $2,350,960 for the Village Cove Area. Since Redevelopment Agency money is being utilized for part of this project, prevailing wage provisions must be utilized as part of the bidding procedures; therefore, there are no Charter City implications. On June 22, 1999, the City Council reviewed four concepts for the Village Commercial Area Design Prototypical Street. On August 3, 1999, a Study Session was conducted to discuss the design of the improvements and circulation for the entire village commercial area including the village residential area in the north section of the cove and the concepts of the prototypical street (Calle Estado) within the village commercial area. During the Study Session discussion, the majority of City Council Members appeared to prefer the following: TAMDEMCO U NCI L\ 1999\991019a. wpd A. Village Commercial and Residential Area 1 . Utilize a modern roundabout as a traffic control device at the intersection of Avenida Navarro and Avenida Montezuma. 2. Continue the "one way" pattern that now exists on Avenida Montezuma. 3. Provide one way "wye" intersection configuration (configuration resembling the letter "Y") at Calle Cadiz, Calle Barcelona, Calle Amigo, and Avenida Bermudas. 4. Provide a rolled curb on the residential streets (Calle Cadiz, Calle Barcelona, and Calle Fortuna). 5. Establish a sub standard street width (24 - 28') for the village residential streets of Calle Barcelona, Calle Cadiz, and Calle Fortuna. 6. Complete alley improvements per the City's alley improvement standard. 7. Construct a parking lot between Avenida Navarro and Avenida Bermudas, south of Calle Tampico with a configuration providing an entrance from Calle Tampico and Avenida Bermudas (15 total spaces). This will be bid as an additive alternate and constructed if funding is available. 8. Install turf blocks in the grass City parking lot south of Ace Hardware. B. Prototypical Street 1. Utilize Concept C which incorporates double diagonal parking in the center of the street with no curb parking. 2. Water features at either end of Calle Estado. 3. Extension of sidewalks. 4. Pedestrian crossings at either end of the water feature, and two other pedestrian crossings within the street. 5. Landscaping with canopy trees for shade in the median and parkways. Other City Council considerations on the conceptual plans were to analyze the possibility of utilizing 10' wide parking stalls as opposed to 9' wide parking stalls and provide a variation on Concept C to provide a center median sidewalk between the diagonal parking stalls. Plans were drafted based on the comments from the August 3, 1999 City Council Meeting. A public meeting was conducted with the residential and business property owners of the village area at the Senior Center on October 7, 1999. The circulation plan and plans for the prototypical street were presented during that meeting. Approximately fifteen property owners were present. The following is a summary of comments that were made during the meeting: 1 . The sidewalk in the center of the parkway area is not functional. 2. The property owners had a favorable response to the water features. 3. The prototypical street is a great start for the village. t.. 0 9 j T AMD EPT\COUNCI L\ 1999\991019a. wpd 0U2 4. Develop the parking lot side of the buildings with other buildings, so as to have a building to building facade on either side of Calle Estado. All parking should take place either in the street or at a future designated parking structure. 5. One property owner requested two way traffic on Avenida Montezuma. Two property owners requested that Avenida Montezuma remain as one way traffic. 6. A request was made for the street width of Calle Cadiz, Calle Fortuna, and Calle Barcelona to be 28' curb to curb with rolled curbs. 7. A speed hump on Calle Cadiz was requested. Two residents were against this request. The speed hump presently on Calle Cadiz is actually a drainage hump and should be resolved through the construction of v-ditches as part of this project. Village Commercial and Residential Area Included as Attachment 1 is a copy of the proposed circulation plan for the village commercial and residential area. Avenida Montezuma is proposed to remain as it is now, a one way street with traffic flowing in a counter clockwise direction. Diagonal parking is proposed adjacent to Francis Hack Park around the perimeter. A. modern roundabout is proposed at the intersection of Avenida Navarro and Avenida Montezuma. Included as Attachment 2 is a photograph of a modern roundabout that is presently in place on Lake Drive in Colorado Springs. This picture depicts the approximate size and configuration of the modern roundabout proposed for Avenida Montezuma and Avenida Navarro. Calle Fortuna, Calle Cadiz, Calle Amigo, and Calle Barcelona are proposed at 28' width with a rolled curb and gutter. The City's General Plan Standard for residential streets is a minimum 36' curb to curb width. However, the General Plan also states that the City will endeavor to preserve trees throughout the village area. With the existing trees along Calle Cadiz, a 36' road is not possible without removal of the trees. The maximum street width that could be built in that area while saving the trees is 32'. The residential property owners have stated a desire for a 28' wide roadway with rolled curb. This is to preserve the rural character of the area. According to the American Association of State Highway and Transportation Officials (AASHTO) design guidelines, "A policy on geometric design of Highways and Streets," local roads and streets should have a lane width of at least 10' with a parallel parking lane of at least 7' wide on one or both sides. A 28' wide street with rolled curb would provide this minimum width. The 28' wide roadways are proposed for Calle Fortuna, Calle Cadiz, Calle Amigo, and Calle Barcelona. All of these streets are proposed at 28' curb to curb with rolled curb for consistency. During the October 7, 1999 Public Meeting, one of the property owners requested that the City reconsider constructing Avenida Montezuma as a two-way road. Two property owners requested that it remain one way. Included as Attachment 3 is a plan showing Avenida Montezuma as a two-way road. The following are concerns that result from this conceptual plan: 003 TAMDEMCOUNCIL\1999\991019a.wpd 1. The proposed plan would create an intersection within 100' of the intersection of Avenida Montezuma and Eisenhower Drive. This could be a point of congestion in the future. 2. The intersection of Avenida Montezuma and Eisenhower Drive would be at a skew. 3. The newly aligned Avenida Montezuma on the west side of the park would shorten the left field fence for the existing ball field and possibly cause a liability with balls being hit over the fence into the street. 4. Additional right-of-way would be required from the Francis Hack Park (CVRPD). This amounts to approximately 9,400 sq. ft. In order to alleviate some of these concerns, a modern roundabout may be constructed at the intersection of Avenida Montezuma and Eisenhower Drive; however, this is not recommended. According to Peter Doctors of Ourston and Doctors, a roundabout is more functional if the levels of traffic of the intersecting streets are approximately the same. To slow traffic on a major arterial, such as Eisenhower Drive, because of lower traffic at Avenida Montezuma, would render the intersection inefficient as opposed to its existing condition. Prototypical Street During the August 3, 1999 City Council Study Session, the majority of City Council Members favored Concept C. This particular concept provides double diagonal parking in the center of Calle Estado. There is no parking along the sides of the street. The existing end islands at Desert Club Drive and Avenida Bermudas remain in place and are enhanced to provide a sitting area and a water feature. There are two additional pedestrian crossings utilizing pavers. Sidewalks are extended on either side. Six inch vertical curb and gutter is utilized that match the color and texture of the proposed sidewalk extension and pedestrian crossing pavers. Canopy trees landscape the center of the street and sides of the street to provide shade. Included as Attachment 4 is prototypical street Concept A. This street utilizes 9' wide parking stalls. Included as Attachment 5 is prototypical street Concept B. This is the same configuration of Concept A; however, utilizes 10' wide parking stalls. In Concept A there are 64 parking spaces. In Concept B, there are 58 parking spaces. During the August 3, 1999 Study Session, one of the City Council Members requested the prototypical street concept with a center sidewalk throughout the length of the median. Included as Attachment 6 is prototypical Concept C, which provides the sidewalk for City Council consideration. Concept C utilizes 9' wide parking stalls. If 10' wide stalls were to be utilized, there would again be 58 parking spaces as opposed to 64 parking spaces. There is sufficient room in the street to provide for a 6' width for sidewalk in the median. However, the landscape architect has stated that canopy trees would be less likely to survive because of the reduced planting area caused by installation of the sidewalk. T:\PWDEPT\COUNCIL\1999\991019a.wpd 0 4: Included as Attachment 7 is a prototypical street Concept A with landscaping. Included as Attachment 8 is a prototypical street Concept C with landscaping. The City Council also discussed street light standards for the prototypical street. Included as Attachment 9 is a plan depicting various street light standards. Included as Attachment 10 is a draft plan showing the proposed parking lot south of Calle Tampico, with access from Calle Tampico and Avenida Bermudas. Fifteen parking spaces are provided utilizing a 9' parking stall. If a 10' stall were utilized, there would be 14 spaces. The costs for the parking lot were not considered as part of the Phase VI project. The engineer's estimate for the parking lot is $67,000. This parking lot will be bid as an additive alternate in order to determine the actual cost and available funding prior to City Council's consideration for award. Since improvements are also to be made to Avenida La Fonda, it is proposed that the end median treatment lone at Avenida Bermudas, one at Desert Club Drive) be removed and the curb be reconstructed to the dimensions as proposed on Calle Estado. The three existing medians on the center of Avenida La Fonda will be removed, and Avenida La Fonda will be restriped to indicate the locations of the crossings, medians, sawtooth configuration, and double diagonal parking as proposed for Calle Estado. It is also proposed that the new curb and gutter be placed at.the same locations as on Calle Estado. These improvements are estimated to cost approximately $50,000. These improvements will be bid as an additive alternate, and if funding is available, will be constructed as part of the overall project. This is to reduce "throw away" of improvements to Avenida La Fonda when Avenida La Fonda is improved in the future. The alternatives available to the City Council include: 1 . Approve the village circulation concept; approve substandard street width for the village residential streets of Calle Fortuna, Calle Cadiz, and Calle Barcelona; approve one conceptual plan for the prototypical street, Calle Estado; approve a parking lot plan for the proposed parking lot south of Calle Tampico between Avenida Navarro and Avenida Bermudas; and approve a streetlight standard to be utilized for the prototypical street; or 2. Provide staff with alternative direction. Respectfully submitted, 111111171---10? Chris A. Vogt Public Works Director/City Engineer 005 TAPW DEPT\CO U NC IL\ 1999\991019a. wpd Attachments: Approved for submission by: Thomas P. Genovese City Manager 1. Village Plan 2. Roundabout Photograph 3. Two-way Avenida Montezuma 4. Concept A 9' wide 5. Concept B 10' wide 6. Concept C 7. Concept A - Landscaping (Prelim A) 8. Concept C - Landscaping (Prelim B) 9. Street Lights 10. Calle Tampico parking lot 103 TAPW DEPT\COUNCIL\1999\991019a.wpd ai milli -� 1 Ili �� a�9��ee milli MKIM, �eeeooereee �eeeeeeeeeee 000eoeeoeeeo a� n■� � on�:� innnn� I I�!�na i 11 - OF -Imd- rho H Ell E - I a Im 14 All -0eeen��e. eee nii�ni/r Arm - peen► ��e ee,��e� HIS -a- m I LN I 1.1i I IN Big 14L ME He CIE. ml H IL ll 1161 RK TW ppw� lllllffi� slum lot-) z w 2 ��ESjI m d CO ui uj !y cc tICP�t, -_! J U 'I T C J �U Y x�a � E1Q E 103 m vi w U Q a c� z Y Q a R � 6 e E3@ �a 109 z w 2 CU Q H H Q — VP#JO=FWO b1Nno Vl d0 AM OGVISS 3-nVO NV-ld BddOS4MdI kHVNINU-l3dd i 4 4 � o 6 IN: 117 W Q S7 �v I � A �I IS y.. IMf 1 o � 2' 3 2 W rL ` f*K>ffWO 'ViWIO n =10 kM ❑ 0a`d1S3 3M`d0 NInd 3d` OSaN'n kH`dNIV41-13Ud �— $$ J' a nt e M� F W � C zJ x y. �I l_ Wi of �I III F 4 r \ .ON 4 W a H U W a c 11Z col pio W w a 113 C` O W J U n "10 I 114 Audrey Ostrowsky POE 351 #760-862-5699 La Quinta, Ca. 92253 October 19, 1999 Mayor Pena and City Council Members: Today you have serious decisions to make regarding the downtown, and the commercial downtown property owners weren't notified of this meeting. As an owner of my commercial property for over 22 years, along with all the property owners who own land adjoining the park, we believe that it is imperative that there is a two way street on Montezuma as per the original Village Plan. As professionals informed me, one-way is only used when there is too much traffic on the street, which has never been the problem on Montezuma. As experts have advised me, and even Mark Moran has stated that the value of the land will go down 50% if the one-way streets continues. Is the city willing to repay the property owners for their lose of value on the land due to their bad defcision?. After reviewing the many negative papers prepared by the staff, it appears that the council made the decisions to make another Art Village wsith the design theme. Why is the City Council planning another unsuccesful Art Plan which failed miserably years ago, and stopped development of the downtown. Why did the Chamber of Commerce which has received over a million dollars from the City receive additional money to plan the downtown, and then the director stated that the old Art Village Plan was so good that the Chamber zeroxed the old ART Plan for the downtown theme? Why is the City Council willing to spend over $500,000.00 on one street for a theme which reduces the parking on the street, when the lots don't have enough area for the city's parking requirements? Sone people have suggested to me that Wells Marvin demanded that the City do something for him, and since his purchase of bankrupted buildings have large parking areas, this theme plan will benefit him, while the other businesses probably will go broke from lack of parking. Has the city made financial plans to spend millions of dollars for a theme on the rest of the downtown? Why not? Why does the Arts Foundation, a non-profit organization who has received over one million dollars from the City of La Quinta have input in the papers prepared by the staff, and property owners who have invested their hard earned money for years, besides paying taxes, (and having to fight with the Art Foundation over illegal use of their private property for 115 -2- their parking needs) have little input in the final decisions? Why was the City Council afraid to have open study meetings with the property owners so that the problems of the downtown could be understood by the council? Why wasn't my March 10th letter ever discussed? It appears to many that the Corporations own LQ, as Landmark made the first decision for the Art Village, as they didn't own any downtown property, and didn't want the downtown to compete with their commercial land. Now it appears that KSL also doesn't want competition with their Ranch development. Why is KSL allowed to have open discussions at the City Council meetings on their plans, when we downtown commercial property owners have to meet with Korve Engineering who had meetings at times that most property owners couldn't attend, and kept forgetting about the Village two way street plan, parking problems for the lots, and government funding for sewers and undergrounding utilities. According to the papers prepared by the staff, the Chamber of Chamber was supposed to give Korve Engineering a list of the downtown property owners, with their addresses, but the Chamber of Commerce never had a list of the property owners. Since they have received large amounts of city funds for business development, one wonders why they don't want to do anything to help the development of the downtown, and in fact along with the city seem to do everything to stop development in the downtown. Why haven't the Chamber and the Art Foundationlever brought a developer to the downtown? It is imperative that the City Council take the following steps if they want the downtown developed. 1. Two-way streets for Montezuma 2. Remove the parking requirements for all lots, as per the Cities of Beverly Hills, and Santa Monica. 3. Get Government funding for the sewers, and undergrounding, as per the literature I just received from Senator Feinstein. In fact it has been told to me that the whole Cove could have had grants for their sewers, and undergrounding utilities. Won't the residents of the Cove appreciate this information, and remember it when they vote in the next election. Thus if these three changes are made in the downtown, developers have told me the area has great potential as per Beverly Hills, San Vicente in Brentwood, and Montana in Santa Monica, besides an "Inn on the Park." If the City Council persists in their continued 116 -3- effort to destroy the original downtown commercial property by an artificial Art Theme, you must consider that there are serious consequences for the City, besides bad publicity can affect the reputation of La Quinta. Sometimes I get the feeling you don't take my questions and my ideas seriously. The future of La Quinta is as important to all of its citizens as it is to the City Council members. Only an informed citizenry can ask questions, and we all want to know what's going on! 117 DIANNE FEINSTEIN CALIFORNIA Unite �tatcs bcnatc WASHINGTON, DC 20510-0504 October 12, 1999 Ms. Audrey Ostrowsky 10501 Wilshire Blvd./Apt. 1409 Wilshire Regent Cooperative Los Angeles, California 90024 ' Dear Ms. Ostrowsky, COMMITTEE ON APPROPRIATIONS COMMITTEE ON THE JUDICIARY COMMITTEE ON RULES AND ADMINISTRATION Thank you for contacting me regarding information on grants. The process of applying for grants can be tedious, but I would like to help you begin your search for funding. Enclosed is general information to assist you in locating public and private funds and materials to help you with the application process. Generally, all federal grant information can be found in two sources, the Catalog of Federal Domestic Assistance and the Federal Register. The Catalog of Federal Domestic Assistance provides complete information on federal funds. This catalog is cross-indexed by agency, program type, applicant eligibility, and subject, and is updated yearly. The Federal Register is published monthly and will give you information on new federal programs and grant awards. Both of these references can be obtained at your local library. Another guide that will be of interest to you is the Foundation Center's Reference Book. This is a comprehensive guide to private grants from around the United States. I have enclosed a list of Foundation Center reference locations, but copies of this guide are also located in libraries throughout the state. Once you have determined which grant would best meet your needs, you may want to contact your local Small Business Development Center. The Center can help you create your grant application, as well as offer education and training workshops on how to start a business. I hope this information will be of service. If you have any further questions or comments, please do not hesitate to contact Anne Hurst of my Washington office at (202), 224-3841. Good luck with your project. iy yours, Feinstein States Senator "WOO The Editorial 11 F.VP1 CONTINUED FROM PAGE I The Best Read Newspaper in Beverly Hills VOLUME XXXV NUMBER 09 $75 PER YEAR - 501 SMACK IT UP, FLIP IT, RUB IT DOWN WITH BUTTER —On Sunday, September al Pancake Breakfast at the Civic Center Plaza, adjacent to the Police Station, fn left to right: Officer Cary Williams, Officer David Perez. Police Chief Marvin lannc Detective Dale Drummond. For further information, please contact Judie Fenton Editorial By MARCH SCHWARTZ Founder and Publisher Cheer Up! Parking And Traffic May Be Eased Somewhat Beverly Hills is exclusive in many respects, but. parking and traffic problems are woes we share with many other locales. However, we've made progress over the years, and now The Courier perceives new move- ment by the Traffic and Parking Commission that promises to bring still more relief. The current Traffic and Parking Commission, working with the par- ticularly capable Transportation Director Maria Rychlicki, is one of the best this city has had in many years and we hold their efforts in -high regard, confident that they will come up with ideas and decisions valu- able to the community. Members of the commission are Larry Kohn, Kathy Reims, Pamela Bennett, Greta Furst, Lili Bosse and Bill Ham- merstein. Incidentally there is still one vacancy on that panel and we urge anyone with suitable expertise or experience to apply for the appoint- ment; Beverly Hills can use all the help it can get. One action being contemplated, as explained at a recent City Coun- cil session, may at first glance seem to be more restrictive than benefi- cial, but actuilly it could turn out to be a good provision in the long run. It would cut the two-hour free limit iri the Bedford parking structure to one hour because that facility frequently gets filled to capacity, causing a backup of waiting cars stretching onto Little Santa Monica Boulevard and hampering traffic there. Reasons for the shortage at the Bedford building are that somr (See'EdWrIK' pegs 2) the slots are allotted to the Rite Aid drugstore as "in lieu" parking spacer and many others are usually occupied by patients visiting the collectior of medical offices in the vicinity. The hope is that the one -hour limita- tion will induce more of the drivers to switch to the nearby Camder parking structure, which is not as busy. However, action on the Bedford limitation has not been finally determined yet, pending study on the best way to proceed. Another challenge at all the city lots is the search for the best waN to deal with chiselers who recycle their time by moving their cars in anc out of the gate every couple hours. Just Don't Let It Get Lost We commend the commission for working to resolve the -puzzles but we do urge that the free -parking program be devotedly preserved Beginning about a quarter century ago The Courier began campaigning for it and it took eight years to get the City Council to approve it. Once it was accomplished, everyone praised it, and we sure as hell don't want to see it eroded now. The Courier doesn't have a copy of the Traffic and Parking Commission's list -of -things -to-do; we imagine it must be a rather full one. Nevertheless, we do offer a couple of suggestions. %, VA major one would elimination of the one-way streets in the busines distri . City authorities back in,the 1980s made a number of mistakes, saddling Beverly Hills residents with multiml lion -dollar costs that are still being id off and will be for years to come. While the Civic Center project is the one that comes most quickly to mind, --*qome of the traffic blunders are still wi us, t {e- way streets, even a er they years, continue to confuse and inhibit motorists, most of whom, still not sure which direc- tion they can turn at which corner, either end up riding around the block \a few times to get where they want to be or else give up in disgust and do their shopping elsewhere. i Let's Rectify The Error While one-way streets are indeed advantageous in some circum- stances, they just don't work well in the Beverly Hills business triangle. They're not user-friendly for either local residents or visiting shoppers ,and they're certainly not beneficial to businesses. The Rodeo Drive Committee recognized the disadvantages immediately when the plan was proposed all those years ago and managed to dissuade officials from applying it to that street. It is time now —it's past time --to do the ' same with all the other streets. Getting back to parking, we believe more effort might be directed to enhancing utilization of the city's parking stryLc�tu,res in that five -block strip between Little Santa Monica and "big" Santa Monica Boulevard running from Linden Drive to Beverly Drive. Removal of the annoying parking meters in them would be effective, not so much because motorists resent the cost but because they dislike the nuisance of rum- maging through pockets and purses to find quarters and dimes. Nor does the installation of change machines lessen the nuisance. With more than 400 parking spaces in those structures, the two -hour -free policy there would attract more shoppers and relieve pressure on the other facilities. It Shouldn't Take An Eternity As mentioned earlier, we have great respect for members of the commission. We don't seek to rush them into ill-advised decisions. But time, we're told, is of the essence and we hope they don't embark or unnecessarily lengthy studies before making up their.minds on solutions to the many problems. It might behoove them to follow an example set by developer Lot, Gonda, who has an application before the City Council for construction of the Beverly Lane project. As plans for the venture were presented to the City Council Mayor Tom Levyn mentioned the current decrepit appearance of the vacant stores on the site under consideration. Acknowledging that it will be some time before final decision on Beverly Lane, Gonda, as ar ardent citizen willing to invest his own money to make the city look better, agreed to bring immediate aesthetic improvement by getting those buildings painted posthaste. Assured by City Manager Mark Scott that a permit for the work would be granted right off, Gonda had a crew there the very next day. Incongruously, the permit ran into iurisdictional dispute in the official city hierarchy and was briefly .Iayed. It was quickly settled, though, and the painting job was com- pleted immediately. Which shows how things can get done if one has the mindset to get -iem done. TitT 4 4 Q" COUNCIL/RDA MEETING DATE: October 19, 1999 ITEM TITLE: Consideration of Award of a Contract to Granite Construction for Project No. 99-10, Avenue 54 Resurfacing AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award a contract to Granite Construction for Project No. 99-10, Avenue 54 Resurfacing in the amount of $100,391; and utilize $41,450 from the Public Works Street Maintenance Contract Service Account #101-454-609-000. One bid was received for the project from Granite Construction in the amount of $100,391. Based on the award amount, the following represents the proposed project budget: Construction Inspection/Testing Administration Contingency Total Proposed Costs $100,391 .00 $5,020.00 $5,271.00 $10,768.00 $121,450.00 There is $355,000 available in the Public Works Street Maintenance, Contract Services Account #101-454-609-000, as part of the Fiscal Year 1999/2000 Comprehensive Street Maintenance Program. Of these funds, $250,000 was estimated for the Annual Slurry Seal and Overlay Program, $25,000 was estimated for the Annual Restriping Contract, and $80,000 was estimated for Project No. 99-10, Avenue 54 Resurfacing. Based on the proposed total cost of $121,450, an additional amount of $41,450 would be required from the estimated $250,000 for the Annual Slurry Seal and Overlay Program. Therefore, sufficient funding is available to award this contract. After the streets are identified for the Annual Slurry Seal and Overlay Program, and an actual estimate is completed, there may be a recommendation during the mid -year budget adjustment to increase the Annual Slurry Seal and Overlay Program by the amount of $41,450. 1..0 TAPW DEPT\C0UNCIL\1999\991019g.wpd This project is funded by the General Fund. Therefore, under the Charter City status, the City is not mandated to pay prevailing wage rates. This project was bid without the provisions for prevailing wage. During the September 7, 1999 City Council Meeting, the City Council authorized staff to receive bids for Avenue 54 Resurfacing Project No. 99-10. As part of the City's Comprehensive Street Maintenance Program, the resurfacing of Avenue 54, between Madison Street and Monroe Street, was scheduled for and budgeted in Fiscal Year 1999/2000. This project consists of crack sealing, placement of pavement fabric, two inch asphalt concrete overlay, and traffic striping. One bid was received from Granite Construction during the September 29, 1999 bid opening. This project will take 30 consecutive calendar days from the date of the Notice To Proceed to completion of all improvements. Pending Council approval, the tentative schedule for this project is as follows: Award of Contract October 19, 1999 Construction Notice To Proceed November 1, 1999 Construction Period November 1, 1999 to December 1, 1999 Council Acceptance/ Notice of Completion December 21, 1999 The alternatives available to the City Council include: 1. Award a contract to Granite Construction for Project No. 99-10, Avenue 54 Resurfacing in the amount of $100,391; and utilize $41,450 from the Public Works Street Maintenance Contract Service Account #101-454-609-000; or 2. Award a contract to Granite Construction for Project No. 99-10, Avenue 54 Resurfacing in the amount of $100,391; and appropriate additional funding in the amount of $41,450 to the project from the General Fund Reserve Account #101-000-300-290; or 3. Do not award a contract to Granite Construction for Project No. 99-10, Avenue 54 Resurfacing in the amount of $100,391; or 3. Provide staff with alternative direction. 121 00 Respectfully submitted, Chris A. Voge Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 12 2,w 003 BUSINESS SESSION ITEM: ORDINANCE NO. 336 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.70, SECTIONS 2.70.020 AND 2.70.030 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO THE INVESTMENT ADVISORY BOARD. THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 2.70, Sections 2.70.020 and 2.70.030 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 2.70.020 Board Meetings. The Board usually will meet monthly, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board Members and meetings may be called for on an as needed basis. 2.70.030 Board Functions. A. The principal functions of the Board are: review at least annually the City's Investment Policy and recommend appropriate changes; (2) review monthly Treasury Report and note compliance with the Investment Policy and adequacy of cash and investments for anticipated obligations; (3) receive and consider other reports provided by the City Treasurer; (4) meet with the independent auditor after completion of the annual audit of the City's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities, and; (5) serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use of change of financial institutions, custodians, brokers and dealers. B. The Board will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. SECTION II. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. 123 Ordinance No. 336 Investment Advisory Board Adopted: October 19, 1999 Page 2 SECTION III. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED this 19t' day of October, 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: REGENIA HENSLEY, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 124 P j T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: October 19, 1999 ITEM TITLE: Discussion of Issues Regarding Side - Street Access to Arterial Streets - Fred Waring Drive and Miles Avenue As deemed appropriate by the City Council. None. None. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: This issue was originally presented to the City Council at its regular meeting on January 5, 1999. During its discussion, the City Council stated a desire to obtain input from the City's Technical Traffic Committee and the Planning Commission prior to deciding whether to reaffirm the existing side street access concept, or adopt a new concept. The Technical Traffic Committee reviewed this issue at its May 20, 1999 meeting. The Committee's comments are summarized later in this report. The Planning Commission reviewed this issue at its October 12, 1999 meeting. The Commission's comments are also summarized later in this report. The Issue as Previously Presented Access to Fred Waring Drive and Miles Avenue from side streets serving adjacent housing tracts is a frequently and critically broached topic by residents of these subdivisions and other residents of La Quinta. I-J TAPW DEPT\COUNCIL\1999\991019e.wpd Whenever discussion regarding these side street intersections occurs, the issues or points of discussion, typically fall into one of the following three categories: • Traffic Safety • Convenient Access • Mobility These topics consistently resurface due to the fact that they are the key considerations for any intersection. Unfortunately, it's not possible to provide the maximum conceivable benefit in each category at a given intersection due to inherent conflicts in the underlying factors that produce the desired benefit. As a result, it is necessary to strike a balance in the desired benefits by decreasing the level of benefit in one category to achieve an improved benefit in another category. Striking a Balance in Competing Interests The task of striking a balance. in benefits is an unenviable one because it commonly means one faction of the parties interested in the decision may not be wholly satisfied. In essence, it is a decision of what is more important: providing benefits for the community as a whole, or satisfying the desires of a smaller special interest group. The good news is the decision making process for striking this balance is actually quite well defined and designed to yield an orderly and thoughtfully planned urban environment. When civic -minded parties of interest understand there is an unavoidable duty to strike a balance in the competing benefits, and it involves gaining some benefits at the expense of other benefits, the sacrifice that seems so strong in the smaller view is viewed as a price well paid for the greater benefit. Planning An Urban Street System All streets do not function in the same manner. Some streets are designed for convenient direct access and others are designed for high quality regional circulation (i.e. mobility). The balance in the competing benefits related to intersections occurring on these streets is decided when the street is chosen to perform a certain function. For example, arterial streets are designed for improved mobility, while residential streets are designed for convenient direct access to the properties abutting them. For the City of La Quinta, the arterial street system is identified in the General Plan (Attachment #1). Fred Waring Drive is designated as a Major Arterial (i.e. six -lane street), and Miles Avenue is designated as a Primary Arterial (i.e. four -lane street). In addition to having a different number of traffic lanes, these two street classifications also have different criteria with regard to side street access points. Intersections that allow all turning movements at the intersection are allowed to occur at 1,200-foot intervals on Miles Avenue, while on Fred Waring Drive, this type of intersection occurs less frequently because the interval is 2,600 feet (Attachment #2). 126 002 TAMDEMCOU NCIL\ 1999\991019e. wpd Mobility and Safety Versus Convenient Access In general terms, mobility on a given street is inversely proportional to the number of access points to the street. As the number of access points increases, the quality of mobility afforded by the street decreases. Eliminating direct access to the street from abutting properties is the first step to achieving improved mobility for a street. The next step is limiting the number of signalized intersections which is accomplished by specifying the minimum allowable spacing intervals between full -turn' intersections. The latter step requires a longer view into the future to avoid circumstances that create the need for signalized intersections. Full -turn intersections that seem reasonable and appropriate in the present moment may ultimately defeat the desired mobility benefit, or become a traffic safety concern in the future. Full -turn intersections are, in general, strong candidates for traffic signals given the right circumstances. Signals are warranted, pursuant to a prescribed analytic technique, when there is sufficient cross traffic or if there is an adverse safety history at the intersection. For that reason, the spacing of full -turn intersections is specified in the General Plan to guide the City as it grows so the benefits of an arterial street system become a reality. Reasonably convenient access can be achieved in an arterial street corridor with intersections that provide less than full -turn access along with other circulation opportunities that avoid overly long travel courses (time or distance) which are adverse to the motorist's desired direction of travel. When adequate alternative circulation opportunities exist regarding access to a given arterial street, motorists actually receive a shorter commuting -time benefit. Transition From Rural to Urban Achieving the mobility benefit for an urban arterial street occurs by limiting the number of access points to the street as well as of the quality of the access that is allowed to occur. Although the concept is simple to express, implementing it proves more difficult as one considers some streets were already in existence when the need for employing an urbanized street concept became a necessity. Access to a street occurs in two ways: 1) direct access from the abutting property, and 2) side street or cross street intersections. Existing access points are generally left in place. However, turning movement restrictions associated with those access points are commonly imposed as the arterial street is widened and begins to carry more traffic. Major cross streets become signalized as warrants are met, and other cross street locations are identified as potential candidates for signals. ' "Full -turn" means there are no turning restrictions at the intersection. 003 TAPWDEPT\COUNCIL\1999\991019e.wpd Locations for new connections to an arterial street in the form of cross streets or side streets are guided by the criteria set forth in the General Plan. However, existing property lines and land uses along the arterial corridor can influence a less than perfect plan for locating side street connections, unless significant devotion (up to and including expenditure of public funds in some cases if deemed appropriate) is given to offset and counter the factors which can adversely influence side street connection location. Inventory of Existing Conditions and Future Plans Attachments 3 through 8 provide a complete overview of existing side street and cross street connections to Fred Waring Drive and Miles Avenue. Attachments 9 and 10 provide an overview of the existing and future turning movements that are proposed at the "T" intersections on these two arterial streets. It is not possible to provide the highest conceivable level of convenient access at every side street that intersects Fred Waring Drive or Miles Avenue without sacrificing the mobility or safety benefit that is intended for these two arterial streets. Mobility and safety are, in general terms, inversely proportional with the number of access points and cross street connections, which means mobility and safety declines as the number of access connections with full -turn movements is increased. The policy that governs intersection location and affects the turning movements allowed at an intersection is in the General Plan to guide the City as it grows, so the benefits of a high quality arterial street system will become a reality. During the January 5, 1999 City Council Study Session, the City Council directed staff to have this issue reviewed by the Technical Traffic Committee and the Planning Commission. Included as Attachment 11, is a copy of the minutes from the January 5, 1999 City Council Study Session. On May 20, 1999, the Technical Traffic Committee discussed this issue during their quarterly meeting. Attachment 12 is a copy of the minutes from the Technical Traffic Committee meeting on May 20, 1999. The following is a summary of the comments made by the Technical Traffic Committee: 1. There have been two broad side injury collisions on Fred Waring at Las Vistas caused by left -turn out movement from Las Vistas onto Fred Waring. 2. Residents in Starlight Dunes have complained that the left -turn pocket on Fred Waring at the Galaxy Drive is too short and sometimes leaves left turn traffic stacked into the through lane. 3. It was suggested that an acceleration lane would help at La Quinta Palms Drive. (Staff comment: we have an acceleration lane at Las Vistas, see first comment i ,? ; above). 004 TAMDEMCOU NCIL\ 1999\991019e. wpd 4. It was pointed out by the Caltrans representative on the Committee, that once a turning privilege is granted at an intersection, it is very difficult to take" it away later even when there is evidence of a safety problem. During the October 12, 1999 Planning Commission meeting, City staff presented this issue to the Planning Commission. The following is a summary of the Planning Commissions comments: 1 . Based on individual comments from the Planning Commissioners it was apparent there was a 3-2 split in the mobility versus convenient access issue, with convenient access taking a slight edge over mobility. 2. One Commissioner urged the City Council to error on the side of mobility and provide the greater benefit that accrues to the community at large. Another Commissioner concurred with that sentiment. 3. One Commissioner welcomed the thought of decreasing the minimum distance allowed between signals so more signals could be added and slow down the high speed traffic on Fred Waring. 4. One Commissioner preferred convenient access at the arterial street connection because restricted turning movements tend to cause motorists to seek alternative routes and increase traffic through adjacent neighborhoods. 5. One Commissioner questioned the wisdom of encouraging u-turn movements in lieu of allowing left -turn out movements. 6. All Commissioners concurred with the notion of reviewing and adopting a case by case access plan for each intersection presented in this report irrespective of the adopted access management concepts found in the General Plan. According to the Traffic Engineering Handbook published by the Institute of Traffic Engineers, the following are statements regarding full turn intersections: 1. "The results of one study have shown that vehicles- turning left into and out of driveways account for 70% of all driveway accidents." Page 379 2. "The number and location of traffic signals is an important part of access management. Traffic signals along arterials should be limited to half -mile intervals for providing progression in both directions at 35 to 45 mph ..... these signal spacings reduce the number of stops and accidents..." Pages 380-381 1.215, 005) TAMDEMCOU NC IL\ 1999\991019e.wpd This issue is before the City Council to discuss the City's policy regarding access to Fred Waring and Miles Avenue from developments adjacent to those streets. City Council must consider the issues of mobility, safety, and access. With increased access, comes decreased mobility and safety. Also, by providing full turn movements as an interim basis to solve immediate access issues, it becomes very difficult to remove those accesses in the future. With the establishment of more full turn intersections on major arterials with increased traffic and future development, those accesses may warrant traffic signals in the future. City staff is respectfully requesting that a discussion take place to discuss these policies. Respectfully su mitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Circulation System Policy Diagram 2. Roadway Design Standards 3. Fred Waring Intersection Spacing 4. Fred Waring Signal Spacing 5. Fred Waring "T" Intersections 6. Miles Ave Intersection Spacing 7. Miles Ave Signal Spacing 8. Miles Ave "T" Intersections 9. Turning Restrictions on Fred Waring 10. Turning Restrictions on Miles Avenue 1 1 . City Council minutes 1 /5/99 12. Technical Traffic Committee minutes 5/20/99 1"3 006 TAMDEMCO U NCI L\ 1999\991019e. wpd w IR ®,emomm ~mom ATTACHMENT 1 GEM OF THE DESERT GENERAL PLAN 131 008 ATTACHMENT 2 P 1 O M. 4 1 cc if a g F i i r 1 ;r C C w 1L S K f' p N N .., s ;mw' c 5.1'i N N L�L C N a ti: f r r u 13 009 d N N � Z IIIQ a � 41 � O � 0 w J ATTACHMENT 3 JEFFERSON a E m N N O Port Maria Old Harbor DUNE PALMSF71 - F In C O N Horizon Palms � N Chapelton c • ADAMS - a m Galaxy Las Vistas c Venice fV e Palm Royale WASHINGTON - \W- L1.. 0 CY V C N Ll. Q 0 41 L C W w LL .1 N a w Z W 133 U10 Port Maria Old Harbor Chapelton Galaxy Venice Palm Royale -+ JEFFERSON DUNE PALMS Horizon Palms e N ADAMS Las Vistas Q�Q id �i z m r F-- WASHINGTON - ATTACHMENT 4 E N O W V z_ U N C. `< O (n � C W N w — lL ATTACHMENT 5 Z t c c o Z c c _ o 20 Z ct 4 R W _a �a c a a Et oto r a •a Port Maria Old Harbor. Chapelton Galaxy Venice Palm Royale JEFFERSON 0 a m a -� DUNE PALMS Horizon Palms ADAMS Las Vistas C �i E h d w V C O E Z Ci O V N L 0 W u- � E m M G WASHINGTON 135 012 ATTArHnnrn Q ' JEFFERSON � r N, fV DUNE PALMS - 0 v Los Manos Bridgette a 0 co ADAMS 0 Vista Dunes MH Park m c rn Q _ N. Harland w Coldbrook Owl M O a 0 V u u a a u 0 w Seeley �rqq � � U W Q J W J H LL 0 N ri W Z C W E > 0 !Z o C vJ O U W� J a� c E 0 t c M 136 t 013 ATTACHMENT Ol o zz w w � C rn ? in m w J � N LL N 7 U. Z 09 O) m m c (n IA X .W. o w a a 000 Los Manos Vista Dunes MH Park A N. Harland d w � W 4) Q �pp U w J Seeley JEFFERSON DUNE PALMS Bridgette ADAMS Coldbrook W I V E Z C4 W C C Q a LL VJr��/� W ca C CID N N O L � 13'7 C 0 w J o m a E = c Q c m c W. a fA W Z 0 E F �j o m a` 1 a Vista Dunes MH Park N. Harland Seeley Qi L1 w w � � W Q r JLLI J 0 Py ATTACHMENT 8 JEFFERSON 7 DUNE PALMS -I ADAMS 0 v co Coldbrook - - - - Future Extention - c 0 10 m Z W N o O N ci ``^^ v! c C J E � N vl a z w S2 z 138 ATTACHMENT 9 "T" INTERSECTIONS - FRED WARING DRIVE TURNING RESTRICTIONS . INTERSECTION HISTORY' EXISTING RESTRICTIONS FUTURE RESTRICTIONS Same as Existing Will implement when median is constructed Palm Royale Drive A None' yes --- Venice Drive A Left Out yes ----- Las Vistas Drive A None ----- Left Out Galaxy A Left In, Left Out ----- Left Out° Chapleton Drive C None ---- Left Out Horizon Palms B None ----- Left Out Old Harbor Drive C None ---- Left Ins, Left Out Port Maria Drive C None ----- Left Out 1. HISTORY LEGEND A = Intersection created after City incorporation subject to City General Plan requirements B = Intersection created before City incorporation subject to County requirements C= Side street located in County area; half of intersection belongs to City Z. Palm Royale Drive will become a full cross -street intersection when the land on the north side of Fred Waring Drive develops 3. Las Vistas Drive originally had the Left -In and Left -Out turning movements restricted pursuant to the Conditions of Approval for the Las Vistas subdivision, however, due to light traffic conditions on Fred Waring Drive and a lack of other circulation opportunities in the vicinity, the City Council lifted the restrictions in 1993 until future circulation opportunities are in place and the traffic volume on Fred Waring has increased to a point that the Left -Out restriction should be re -implemented. 4. The striping will be revised in early 1999 to allow the "Left -In' movement 5. Due to anticipated heavy future west -to -south bound turning movement from Fred Waring Drive to Dune Palms Road, the `Left -In" movement at Old Harbor Drive can not be accommodated because of insufficient space to install back-to-back left turn pockets. School traffic going to the high school and future middle school will most likely need a lengthy turn pocket. T VINDEPMAMSPEE"OUWred Waring Intersections.ss 016 ATTACHMENT 10 "T" INTERSECTIONS - MILES AVENUE TURNING RESTRICTIONS INTERSECTION . HISTORY' EXISTING RESTRICTIONS FUTURE RESTRICTIONS Same as Existing Will Implement when median is constructed Seeley Drive A None2 yes North Harland A Left In, Left Out yes Coldbrook Lane A Left Out yes West Entrance MH Park B` Left In, Left Out yes Middle Entrance MH Park B` Left Out3 yes East Entrance MH Park B" Left In, Left Out yes HISTORY LEGEND A = Intersection created after City incorporation subject to City General Plan requirements B = Intersection created before City incorporation subject to County requirements 2. Seeley Drive will become a full cross -street intersection when the land on the south side of Miles Avenue develops. Coldbrook Lane originally had the Left -In and Left -Out turning movements restricted pursuant to the Conditions of Approval for the Inco Homes subdivision. However, due to the need to provide improved circulation access to the Vista Dunes Mobile Home Park, the striping on Miles Avenue was revised to allow the Left -In turning movement at Coldbrook Lane. 4. Entrances to mobile home park originally had no turning movement restrictions. However, when Miles Avenue was widened on the south side as a result of the Inco Homes development, the street was striped to restrict Left -In and Left -Out turning movements at all three entrances. The striping was revised in 1998 to allow the Left -In turning movement at the middle entrance only. Also see Note 3. The Coldbrook Lane turning movements were also revised at the same time. - T:%PWDEPi1STAFFISPEERW0LDWBes Ave WAwsections.ss 140 017 ATTACHMENT 11 ncil Minutes 5 January 5, 1999 RESOLUTION NO. 99-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, AUTHORIZING THE CITY TO.OBTAIN STATE SUMMARY CRIMINAL HISTORY INFORMATION OF EMPLOYEES AND VOLUNTEERS. It was moved by.Council Members Adolph/Sniff to adopt Resolution No. 99-05 as submitted. Motion -carried unanimously. 1. DISCUSSION OF ISSUES REGARDING SIDE STREET ACCESS TO ARTERIAL STREETS - FRED WARING DRIVE AND MILES AVENUE. Mr. Vogt, Public Works Director, advised that staff has been receiving a lot of questions from the residents over the past several months regarding side street access to Fred Waring Drive and Miles Avenue; so staff has prepared this report in order to give Council some background, configurations and future planning for these streets. Mr. Speer, Senior Engineer, presented the overview, advising that both Fred Waring Drive and Miles Avenue are arterial streets and that the questions/concerns broached are those generally related to traffic safety at the intersections, convenient access (in terms of the kinds of turning movements allowed at the side street intersections) and mobility. Unfortunately, it's .not possible to provide the maximum benefit in each category at a given intersection due to inherent conflicts in the underlying factors that produce the desired benefit. As a result, it's necessary to strike a balance in the desired benefits by decreasing the level of benefit in one category to achieve an improvement benefit in another category. He further noted that all streets do not function in the same manner.. Some are designed for convenient direct access while others are designed for high quality regional circulation. The balance in the competing benefits related to intersections occurring on these streets is decided when the street is chosen to perform a certain function. For example, arterial streets are designed for improved mobility, while residential streets are designed for convenient direct access to the properties abutting it. In general terms, mobility on a given street is inversely proportional to the number of access points to the street. As the number of access points 141 018 City Council Minutes L January 5, 19 increases, the quality of mobility afforded by the.street decreases. Eliminating direct access to the street from abutting properties is the first step to achieving improved mobility for a street. The next step is limiting the number of signalized intersections which is accomplished by specifying the minimum allowable spacing intervals between full -turn intersections. The latter step requires a longer view into the future to avoid circumstances that create the need for signalized intersections. Implementing the transition from rural to urban is difficult as many of the streets were already in existence when the City incorporated and were created without _ any restrictions. As we become more urbanized, it becomes necessary to impose certain restrictions such as limiting turning movements and installing more signals. In summary, Mr. Speer stated that it's not possible to provide the highest conceivable level of convenient access at every side street that intersects Fred Waring Drive or Miles Avenue without sacrificing the mobility or safety benefit that is intended for these two arterial streets. Mobility and safety are, in general terms, inversely proportional with the number of access points and cross -street connections, which means mobility and safety declines as the number of access connections with full -turn movements is increased. The policy that governs intersection locations and affects the turning movements allowed at an intersection is in the General Plan to guide the City as it grows. Mr. Speer then presented slides depicting several intersection situations on both Fred Waring Drive and Miles Avenue showing intersection spacing, signal spacing and "T" intersections while explaining the uniqueness of each. A brief discussion ensued regarding the widening and ultimate build -out of Fred Waring Drive with Council Member Henderson asking if there is anything we can do to force the County to .pave it out to its ultimate right-of-way and Mr. Speer advised that when the 1 /2 cent sales tax increase was approved in 1988 (which is a 20-year program) there were six streets identified as "must build streets" and Fred Waring Drive is one of them, so it must be built to its ultimate configuration within the next nine years. Robert Tyler, 44-215 Villeta, addressed the Council, stating that a center lane that can be used for left turns as motorist need to, eliminates the need for left - turn pockets and all the confusion that is created by them. He felt that there are some fundamental errors in the theories presented, adding that unless you have raised medians, people are going to cross lines and do what is convenient for them. 14 � 019 Betty Jean Johnsen, 78-380 Via Sevilla, urged the Council to consider the left turn lanes as she felt that the u-turns are far more dangerous. She also expressed concern about the speed of traffic on Via Sevilla as it's often traveling upwards of 65 miles per hour. Tricia Ryan, Montero Estates, expressed major concerns about traffic circulation in the City. She and her husband have found -that traffic is a real problem, primarily because the traffic signals are not synchronized. In response to Council Member Adolph, Mr. Speer advised that this report was prepared for the City Council and has not been submitted to the Technical Traffic Committee.. Council Member Adolph felt that it should be presented to the Technical Traffic Committee for their expertise prior to the City Council considering any action. Council Member Perkins felt that this is an excellent report, but felt that it can be redefined and made more compatible in certain areas for the citizens and at the same time, provide a safe and orderly flow of traffic in the City. He wished for it to come back to the Council incorporating comments from the citizens. He noted that with the opening of Miles Avenue and the tennis complex, traffic will be increasing on Miles. He also noted that off-season traffic is now just about the same as in -season traffic. He said that whatever we do has to be reasonable and accepted by the motoring public. Council Member Henderson also felt that it's an excellent report and pointed out that what it does is delineate what is currently in place in accordance with the General Plan. She wished to see the report go before the Planning Commission, as they need to be aware of the problems with growth; and how new projects relate with* the traffic flow. Council Member Sniff agreed with the need to synchronize the traffic signals. He felt that consistency is needed so that the motorist doesn't have to think too much. Safety has to be the number one priority and mobility is a necessity, in that we need to accommodate people going both east and west. In order to accommodate that, there needs to be some limitation of access and some intersections signalized. Whenever possible, we need to have raised medians to prevent illegal movements. Mayor Pena agreed that the signals need to be synchronized (also on Highway 1 1 1 and valley -wide) and commented that with growth comes challenges in achieving mobility and good traffic flow. He agreed sending this report to the Technical Traffic Committee. He also felt that it's essential to have adequate 143 _!20 a C i City Council Minutes E:3 January 5, 19° traffic enforcement to slow traffic down. He suggested more use of the traffic speed trailer. Mr. Vogt advised that CVAG, has a valley -wide synchronization program, but it requires valley -wide cooperation. He added that there is an interconnect being discussed between the -County; CVAG, Indian Wells and Palm Desert on Washington, which will synchronize the signals from Highway 111 to Country Club. He added that there will be a street from the Garden.of Champions -lining up with Via Sevilla which will be signalized. Council concurred on directing staff to submit this report to the Technical Traffic Committee and the Planning Commission. D. COACHELLA VALLEY MOUNTAINS CONSERVANCY Council Member Sniff advised that there will be a meeting of the Conservancy on Monday and asked if Council is in sync with the letter that was sent to the Conservancy by staff, and if so, that is the stance he will assume. Council concurred. Mr. Weiss, Assistant City Manager, noted that he has been advised that they are not planning to prepare any changes to the proposed legislation as some of the other cities are supporting it as is. A-1 UPDATE ON POTENTIAL BERMUDA DUNES ANNEXATION Council Member Sniff suggested that the City Manager attend the meeting with staff and that no one from the Council attend as he felt that it could become complex and problematic. Discussion ensued in which Council concurred on the Mayor and City Manager attending and only providing information about the City since the Council has not taken a stance regarding such an annexation. 144 on _ . ATTACHMENT 12 LA QUINTA TECHNICAL TRAFFIC COMMITTEE MINUTES MAY 20, 1999 The meeting of the La Quinta Technical Traffic Committee was called to order at 10:32 a.m. by Steve Speer. COMMITTEE MEMBERS PRESENT: Patrick Hsu, Sr. Traffic Engineer, Caltrans District 8 Stella Cervantes, Transportation Manager, DSUSD Deputy John Doyle & Sgt. Burdo, Riverside County Sheriffs Dept. Tom Hartung, Building & Safety Director Steve Speer, Senior Engineer Lawrence Tai, County Traffic Engineer, Riverside County Transportation Dept. a. Approval of Minutes of November 19, 1998 b. Approval.of Minutes of February 20, 1999 None. ..•.�+e.,..cr�envroi rMrnTTr.W.gg0F20Minutes.w0d 45) Page 1 Discussion of issues regarding side street access to arterial streets - Fred Waring Drive and Miles Avenue. Mr. Speer presented a Power Point Presentation that was given to the City Council in January 1999 on access. to arterials streets on Fred Waring Drive and Miles Avenue. City Council directed Mr. Speer to bring it to the Technical Traffic Committee for comments and to continue on to the Planning Commission and give the same presentation to them for their comments at which time a report will be made back to the City Council with what has been found. This was a discussion regarding side street access to arterial streets, inparticular, Fred Waring Drive and Miles Avenue. This is a topic that is frequently broached by members of the community regarding intersections primarily focused on issues such as traffic safety, convenient access, and mobility. The mobility complaints come in the form of too many signals, or they are not properly timed. It is not possible to achieve the maximum conceivable benefit in each category at the same intersection. Mobility is inversely proportional to convenient access. As the quality to one category decreases, the quality of another category increases, (i.e., as the access quality increases, the mobility decreases) so it becomes a task of striking balance between the competing interests. It is necessary to decrease the benefit in one category to achieve an improved benefit in another category. To improve benefits to the community as a whole, it becomes a situation where the improved benefits for the community as a whole versus improved benefits for a smaller special interest group. Typically, this task is solved by street classification (i.e., an arterial street serves a large portion of the community, has a high level of regional mobility and a low level of convenient access on the side street; whereas, a residential street is at the other extreme and of that spectrum, it serves a small portion of the community, has a high level of convenient access and a very low level of regional mobility). Mobility is a term that refers to the quality of regional circulation. The mobility benefit serves a large portion of the community, provides improved commute time, it's achieved by eliminating or limiting the factors that degrade mobility. The City's General Plan has policies that affect a thoughtfully planned urban environment which has arterial streets and residential streets, they don't all have the same characteristics. Fred Waring is a Major Arterial street, intended to be six lanes when it is built out with a raised median. The intent is to have full turn intersections no less than 2600' apart. Miles Avenue is a Primary Arterial Street intended to be a four -lane street with a raised median and there we are allowing the full turn intersections to be closer together, as close as 1200' apart. The type of movements that are typically restricted are the left turns. The left turns 146 out being the most hazardous turns, because you are crossing all the lanes in one direction and turning into what's considered the fast lane. The left turn in is allowed T:\PWDEPT\STAFF\VERLENGI\TTCM\990620Minutes.wpd Page 2 if space permits. By restricting the left turns it improves safety by reducing lane crossings and improves mobility on the arterial street by reducing the need for signals. When these kinds of restrictions are put on these intersections, there is a need to also take into account the residents that are trying to come out of that residential neighborhood. There is a need for us to reduce their traveling time in the direction that's adverse to the direction that they want to go (i.e., alternate routes to an arterial street that work reasonably well for them and provide U-turn opportunities on the arterials streets). La Quinta is a City that is in a transition from a rural environment to an urban environment. When the City incorporated in 1982, many of the existing streets inherited from the County already had side street connections and no turning restrictions. They were basically rural two lane streets with very light traffic volume. As the City transitions into an urban environment, there is a need to start imposing and implementing new standards to achieve the mobility benefit as well as the safety benefit, by imposing turning restrictions on the street and regulating the intersection in spacing and connection locations. Venice Drive, three turning movements; left turn in, right turn in, and right turn out. Las Vistas Drive has all four turning movements (with an acceleration lane for a left turn out). Deputy Doyle stated there have been two injury traffic collisions in this area, both right-of-way (broadside) violations. Vehicles were going northbound on Las Vistas attempting to go into the left turn westbound acceleration lane and struck by an eastbound Fred Waring Drive vehicle. Galaxy Drive, three turning movements; left turn in, right turn in, and right turn out. Deputy Doyle spoke about complaints from people inside the development about the length of the left turn in lane. Deputy Doyle stated that their concern is the left turn into Galaxy Drive and the traffic stopping in the number one lane, speeds are typically high on Fred Waring and that was the concern of the citizen that called in regarding lengthening that lane. Patrick Hsu stated that when you have traffic stopping in the number one lane it will cause tremendous weaving movements on Fred Waring Drive. 1 4 1` T-%PwnopngTAFF\VFRLENGKTTCM\990520Minutes.wod Page 3 024 Chapelton Drive, two way left turn lane on Fred Waring. La Quinta Palms Drive, full turns. The City anticipates taking away the left turn out when a raised median is built. Deputy Doyle asked that if that stays there, is it possible to make an acceleration lane. There is a lot of traffic in and out of there. Mr. Speer stated that the intent is to have three lanes in each direction with a 18' wide median. The median is wide enough to provide opportu.nity for an acceleration lane. We may end up with a narrower median than 18' and only two lanes on the north side. Deputy Doyle stated that an acceleration lane would help in this situation, there is one lane going westbound and there is a lot of traffic that goes out. There have been no collisions here. Patrick Hsu stated that in regard to the left turn out movement, a double left turn lane gives the choice of acceleration or to wait, rather than an acceleration lane you have to accelerate. Deputy Doyle stated his concern with the speeds on Fred Waring being pretty high. Typically in the 60 - 65 miles per hour. If we had a lane like that where they can at least rest when they are crossing, if the traffic is not clear, avoid people pulling out and trying to beat the traffic. Old Harbor Drive, south side is in the City of La Quinta and the north side is in the County. All four turning movements are allowed at this. intersection; however, in the future we anticipate that the left turn movement going westbound on Fred Waring and turning left going south on Dune Palm Road will probably increase and the turn pocket will have to increase, which will eliminate the opportunity for a left turn in at this particular intersection, may also eliminate the opportunity for a left out also. Deputy Doyle asked if there were plans to put a traffic signal at Dune Palms Road and Fred Waring Drive. Mr. Speer stated that yes that contract was awarded by the City Council at the May 18, 1999 City Council. Deputy Doyle stated that it will probably be convenient for them to make a right turn out and then a u-turn at Dune Palms Road. Port Maria has all four turning movements. We anticipate that in the future we would have three movements, with the left turn out eliminated, or accomodated with acceleration lanes if we find that we can do that in a safe fashion. 14 T:\PWDEPTRSTAFF\VERLENGI\TTCM\990520Minutes.wpd Page 4 ii �i ray �f E� YJ Harland Avenue has right in, right out. Coldbrook on the south side, now has three of the four turning movements. This used to have a right in, right out only. About a year ago, residents requested that we do something to improve the accessability in the neighborhood on the southside as well as residents from the Mobile Home Park on the north side. In looking at improving accessability, we had an opportunity to include a left turn pocket in and the residents from the Mobile Home Park could make a right out, come down the street, and make a u-turn back to the east. Vista Dunes Mobil Home Park has three roads inside the park and until we addressed this issue a year ago, all they had was right in and right out movements, due to a painted median. This was something that was new to them because Miles Avenue had been a two lane arterial road for years and years. Then the street got widened, and a painted median was installed to comply with the City's General Plan. However; with the residents indicating they were having difficulty in getting in and out of the mobile home park and the inability to find their way over to Indio without going to much longer distances, we created a single left turn in pocket for them to enter their center dirveway, and then the one wanting to leave the mobile home park and go east to Indio, they would come out, go west on Miles Avenue about 600', make a u-turn and then head back towards the east. Patrick Hsu stated that some of the turning movements, we tried to come up with the best optimal solution for the local residents, but it is really very short term. Whenever you have substantial increase in through traffic, those intersections will be completely logged down in traffic. Whenever you give privilege to side street traffic and then want to take away that privilege later on, there is a big fight. Patrick Hsu stated he'd like to compliment the City for the kind of willingness to deal with the major arterial streets. He encourages the City to hit this issue hard, this is the only opportunity to control the major arterial streets. 149 T:\PWDEPT\STAFF\VERLENGI\7TCM\990520Minutes.wpd Page 5 026 Discussion of issues regarding removal of an existing 3-way stop configuration at Avenida Montezuma and Calle Durango. Mr. Speer stated that we had received a request from a resident to have this 3-way stop intersection changed to a two way stop. Would like the stop signs on Montezuma taken out. Deputy Doyle stated that the problem with Montezuma/Durango northbound, if the stop sign is removed we may have a visibility problem with pulling out. There is no other stop between Ensenada and all the way to Obregon (approximatley 1 mile). Speeds may pickup and with a blind intersection you have the potential for a major accident. Mr. Verlengia stated that the property owner who has the shrub on the corner of Montezuma/Durango north, have been cited and will be removing and/or trimming that hedge. Deputy Doyle stated that even with that trimming and/or removing there is still a sweeping curve that with speed and no stop sign it is almost a blind curve there. Tom Hartung stated that he agreed with Deputy Doyle and that he did not feel it was a good idea to remove the stop sign. Deputy Doyle stated he was opposed to removing the stop sign. I� T:\PWDEPT\STAFF\VERLENGt\TTCM\99052OMinutes.wpd Page 6 �' Todd & Glynis McIntyre 78-665 Forbes Circle LaQuinta, CA 92253 Fax (760) 345-3957 Home Phone 760-345-3991 E-mail ToddGlynis@aol.com October 19, 1999 Mayor John Pena Mayor Pro-Tem Terry Henderson Councilman Don Adolph Councilman Ron Perkins Councilman Stan Sniff Dear City Council Members, I apologize if I am not able to continue I�istas attend the Council Meeting waiting for the discussion on "Prohibiting Left Hand Turns From Las onto Fred Waring Drive." However there is input from myself & several of my neighbors you r eed to know about even though given less than 48 hours notice were not able to rearrange schedules tc attend this meeting. First, many of us have complained to the LaQuinta Traffic & Safety Dept., as well as many of you, many times over the last several years --with NO success, only bringing a "speed monitor" out on location -- because of high speed vehicles traveling on Forbes "Circle" since the street was opened up connecting it to a neighboring community and Washington Ave. You see, when we all purchased our homes it was a cul-de-sac, with the name Forbes "CIRCLE", and we have approximately 18 small children under the age of 10 (just among 20 houses oar our street)! We never expected our cul-de-sac to turn into a main thorough -fare off Washington (I'rq sure the neighboring community didn't expect this either!). This situation is dangerous for our kids & there's no reason for this danger to exist. We've requested our street to be closed, speed bumps, speed limit signs, anything to slow the traffic or prevent people from cutting through! What does this have to do with the current discussion on "Turning Left on Fred Waring"? if people want to go west on Fred Waring & they canit do that off of Las Vistas, they'll be diverted down our residential street Forbes "Circle" as their closest alternative. Our street needs your attention regardless of where this discussion goes, but all the more urgent it is if you want to continue with this plan! Please do something about our street and then you will probably have at least the support of our street in both neighborhoods as you further look at the "Turning Left" issue. Otherwise you will be hearing more from us! Sincerely, Todd & Glynis McIntyre a«/Ho o'mi^v- ll James T. Humberd 79-409 Horizon Palms Circle La Quinta, CA 92253 - 3906 760 360-14% City Council, La Quinta Tue, Oct 19,1999 For two or three years now f have been trying to get Fred Waring at Horizon Palms, striped to make proper use of the three eastbound lanes of asphalt, versus one westbound lane, I insisted there was plenty of asphalt, all we needed was a bucket of paint. At one time both city and county people were on -site with tape measures and notebooks, and I was promised it would be fixed soon. Then someone decided that a bureaucratic study was the way to go. Last week at the Planning Commission meeting I heard the results of that study, and as I stated then, it makes the decision easy: Fred Waring from Washington to east of Dune Palms is a residential street. Of that, there is no doubt. And no number of engineers with a slide -rule and a pocket protector in the back room looking at a book, can change that fact. So it will take an extra minute or two to get from Palm Desert to Indio, so be it. The residents who spent money to buy a house along there, must be served. I certainly hope it was not intended like it was stated, but at last weeks Planning Commission meeting, it was said that, "We don't want to be seen as bending to the will of the people." When my turn came,. I quickly notified the commission that the will of the people was the government, not the Planning Commission, not even the City Council From Washington to Dune Palms, a distance of about 8,000 feet or about a mile and a half; there are eight or ten streets that join Fred Waring. In addition, between Adams and Dune Palms, the, north side of Fred Waring is county responsibility, and there are something like a dozen existing driveways, and another dozen vacant lots, that the county has assured me, by law, must continue to have access to Fred Waring. The idea that a solid cement divider along here, is the best thing for the citizens of La Quinta .and the citizens of Burmuda Dunes, is ridiculous. Some months ago I read in the. Desert Sun that someone at the city. of U Quinta was suggesting that since it was unsafe to make left turns on Fred Waring, people who live. in La Quinta Palms could just make a right turn, go to Dune Palms, then make a: U-turn to go to Palms Desert. The neighbors I talked to agreed that was either a joke or a misquote. It remains a joke, but not a misquote. Can you just imagine 200 cars a day -- some driven by elderly widows, others by ancient retires, others by a mother with a bunch of children -- making a right on Fred Waring, going half a block, then making a U-turn at Dune Palms. As I stated at the Planning Meeting, they would have to find a permanent parking place for the ambulance and the tow OVER - 153 La Quinta City Council From Jim Humberd 10-19-99 truck. But at the Meeting last week, they not only repeated this farce, they mentioned that U-turns would be needed at various other places along both Fred Waring and Miles. Unbelievable. Then the most unbelievable development: At locations along both Fred Waring and Miles, there are housing developments on both sides of the street, with the access roads offset by a few dozen yards. Everyone I have talked to agreed that was a horrible mistake by an uncaring developer, agreed to by a bureaucrat who just wasn't paying attention. We were told at last week's meeting that this was done on purpose. If the entrances lined up, residents would expect a traffic light or some other decent traffic control. If the entrances were offset, anyone could see it was impossible to permit traffic to go in the directions needed by the residents, and the current city proposal of U-turns, denial of proper and decent use of ones home, would prevail I think the City of La Quinta has left itself open to millions of dollars of class-action law- suits by people who bought property on both sides of Fred Waring and Miles. No one who bought a home there was notified they would not have normal, proper access from and to their home. There were no signs posted to inform people that if they were foolish enough to buy a house on the south side of those streets, they can't get to Palm Desert, and if they are foolish enough to find themselves in Indio, they can't get home. This is a serious matter. just how much do you think the value of my home and the homes of my neighbors will drop the day that type of traffic control goes into effect? Who will want to live in a home that is not accessible, and does not have normal access to jobs, entertainment, and shopping. I think the city can be in a lot of trouble, since it was stated the city secretly made this decision, without telling the residents or buyers that they can not enjoy normal access to their homes. And if the .U-turn idea catches your attention, think of all the dollars of puntive damages the city will have to pay for each accident caused by such lack of planning. We need a couple of buckets of paint, two or three additional properly timed traffic lights, and this problem will be solved without the potential accidents and law suits that will result if the present study is implemented. Jim Humberd 5 REPORT/INFORMATIONAL ITEM: MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 15, 1999 CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 11:57 a.m. by Planning Manager Christine di Iorio who led the flag salute. B. Committee Members present: Bill Bobbitt and Dennis Cunningham. It was moved and seconded by Committee Members Bobbitt/Cunningham to excuse Committee Member Reynolds. C. Staff present: Planning Manager Christine di Iorio, Associate Planner Leslie Mouriquand, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF'THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di Iorio asked if there were any changes to the Minutes of August 4, 1999. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the minutes as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 98-656; a request of World Development, Inc. for approval of architectural plans for four new prototype residential within Tract 25691 on tthe north side of Miles Avenue, east of Dune Palms Road. Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked if the three inch door surrounds are usually two inches wide. To requires them to increase the width to three inches is an added cost to the developer. Staff stated this is a requirement of the Zoning Code for the side elevations with single planes that are flat. Staff 155 would however, clarify the condition to state single plane side elevations. 010 CAMv Documents\WPDOCS\ALRC9-15-99.wod REPORT/INFORMATIONAL ITEM: C. COMMUNITY SERVICES COMMISSION MINUTES June 14, 1999 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. Commissioner Gilbert led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Olga Betancourt Commissioner Mike Davis Commissioner Gilbert Lopez Commissioner Kathryn Pedersen -Nadler (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) MEMBERS ABSENT: Commissioner Kay Wolff Commissioner Joan Rebich STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary It was moved by Commissioner Pedersen-Nadler/Lopez to excuse Commissioner Wolff and Commissioner Rebich from the meeting because they are out of town. Unanimous. II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes for May 10, 1999 B. Monthly Department Report for May 1999 It was moved by Commissioner Pedersen-Nadler/Davis to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Community Picnic Survey Results Staff reviewed the results of the Community Services Department survey at the Community Picnic that was held May 15, 1999. There were 375 responses to the survey by people of all ages and the priorities varied. G:\MyData\CRISTAL\CSC\CSCMfN.6-14.wpd 157 The Commission discussed Palm Desert's new proposed skateboard park which is expected to open in August 1999. In response to the Commission, Ms. Horvitz indicated there is no active talk on a skateboard park being built in the City of La Quinta. It was suggested by staff to wait and see how the Palm Desert facility turns out, and whether another facility is needed. The Commission agreed to wait. B. Final Work Plan Staff reviewed the changes the City Council made to the Community Services Commission Work Plan. The Commission was in agreement with the changes. It was moved by Commissioner Pedersen-Nadler/Davis to approve the Work Plan as changed by the City Council. Unanimous. Commissioner Davis suggested adding the Work Plan to next months agenda to prioritize and assign tasks to the Commissioners. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Blood Drive at City Hall on June 23, 1999 - Received and filed. VIII. COMMISSIONER ITEMS Commissioner Lopez, Wolff, and Betancourt will not be reapplying for the Community Services Commission. Selection of new Commissioners will be on June 29, 1999. Commissioner Davis will miss the meeting of July 12, and indicated he is not able to running for Chairperson or Vice Chairperson. IX. ADJOURNMENT It was moved by Commissioner Pedersen-Nadler/Lopez to adjourn the meeting. Unanimous. Meeting adjourned at 7:22 p.m.. NEXT MEETING DATE, TIME AND TOPIC July 12, 1999 7:00 PM La Quinta Civic Center Study Session Room • Election of Officers • Conflict Awareness Subcommittee Report • Prioritize and assign Work Plan tasks Submitted by: Cristal Spidell, C mmission Secretary 158 0011, G:\MyData\CRISTAL\CSC\CSCMIN.6-14.wpd REPORT/INFORMATIONAL ITEM: C COMMUNITY SERVICES COMMISSION MINUTES July 12, 1999 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Michelle Henson Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One MEMBERS ABSENT: Commissioner Mike Davis Commissioner Kathryn Pedersen -Nadler STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary It was moved by Commissioner Rebich/Henson to excuse Commissioner Davis from the meeting because he is out of town. Unanimous. INTRODUCTION OF COMMISSIONERS Two new Commissioners were appointed to the Commission by the City Council on June 29, 1999. Each of the Commissioners introduced themselves and gave a brief description of their background and why they want to serve on the Community Services Commission. II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes for June 14, 1999 The Minutes of June 14, 1999 were tabled to the next Commission meeting. V. PUBLIC HEARING - 159 G:\MyData\CRISTAL\Csc\CSCMIN.7-12.wpd U 0 3 VI. BUSINESS ITEMS A. Election of Officers Chairperson St. Johns opened the nominations for Chairperson. Commissioner Rebich/Henson nominated Commissioner St. Johns as Chairperson. Unanimous. Chairperson St. Johns opened the nominations for Vice Chairperson. Chairperson St. Johns/Henson nominated Commissioner Rebich as Vice Chairperson. Unanimous. Dodie Horvitz informed the Commission about some "housekeeping" items. Those items included asking the Commissioners to bring their Commission packets to the meetings and if they do not receive one in the mail by the day of the meeting to call staff and make arrangements to pick one up. Ms. Horvitz also told the Commission that all meetings are recorded and asked that they speak loud enough to be heard on tape, and to speak one at a time. B. Work Plan Projects Staff reviewed the Work Plan with the Commission and indicated that the Trails Master Plan, the Community Picnic, and the Youth Workshops will require the Commissioner's time and participation. C. August Commission Meeting The Commission discussed their availability for the August Commission meeting and whether to go dark or not. It was moved by Commissioner Rebich/Henson to go dark in the month of August and meet at the regularly scheduled Commission meeting in September. Unanimous. VI1. CORRESPONDENCE AND WRITTEN MATERIALS VII1. COMMISSIONER ITEMS Commissioner Rebich reported on the CVAG meeting she attended and provided written information and statistics on elder abuse and school dropout rates of farm worker children. Copies are on file. Commissioner Rebich also noted that a protocol for youth in possession of guns is being worked on through County agencies. Commissioner Henson thinks more parent awareness is necessary. Chairperson St. Johns announced that Dr. David Long will be hosting a Community Action Plan Workshop next month at the Marquis Hotel, and she will contact the Biehl's to see if they are able to attend. IX. ADJOURNMENT It was moved by Commissioner Rebich/Henson to adjourn the meeting. Unanimous. Meeting adjourned at 8:07 p.m. 160 G:\MyData\CRISTAL\Csc\CSCMIN.7-12.wpd U 6 ,.1. NEXT MEETING DATE, TIME AND TOPIC August 12, 1999 - No meeting September 9, 1999 7:00 PM La Quinta Civic Center Study Session Room • Minutes of June 14, 1999 • Excuse Commissioner Rebich from June 14, 1999 meeting • Submitted by: Cristal Spidell, Co mission Secretary 16 G:\MyData\CRISTAL\Csc\CSCMIN.7-12.wpd U r REPORT/INFORMATIONAL ITEM: C. COMMUNITY SERVICES COMMISSION MINUTES August 9, 1999 On July 12, 1999 the Community Services Commission voted unanimously to go dark for the month of August. Therefore, no minutes are available for this meeting date. NEXT MEETING DATE, TIME AND TOPIC September 13, 1999 7:00 PM La Quinta Civic Center Study Session Room Submitted by: Cristal Spidell, Commission Secretary 160 G:\MyData\CRISTAL\CSC\CSCMIN.8-9.wpd U t ; 13 REPORT/INFORMATIONAL ITEM: C COMMUNITY SERVICES COMMISSION MINUTES September 13, 1999 The September 13, 1999 Community Services Commission meeting was canceled due to lack of a quorum. Therefore, no minutes are available for this meeting date. NEXT MEETING DATE, TIME AND TOPIC October 11, 1999 7:00 PM La Quinta Civic Center Study Session Room Submitted by: Cristal Spidell, C mmission Secretary - , 163 G:\MyData\CRISTAL\CSC\CSCMIN.9-13.wpd U V REPORT/INFORMATIONAL ITEM: 1) CULTURAL ARTS COMMISSION MINUTES August 12, 1999 On July 8, 1999 the Cultural Arts Commission voted unanimously to go dark for the month of August. Therefore, no minutes are available for this meeting date. NEXT MEETING DATE, TIME AND TOPIC September 9, 1999 7:00 PM La Quinta Civic Center Study Session Room Submitted by: Cristal Spidell, Commission Secretary 164 G:\MyData\CRISTAL\CAC\CACMIN.8-12 REPORT/INFORMATIONAL ITEM: G INVESTMENT ADVISORY BOARD Meeting September 8, 1999 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Osborne, followed by the Pledge of Allegiance. PRESENT: Board Members Irwin, Lewis, Mahfoud, Moulin, Olander and Chairperson Osborne ABSENT: Board Member Bulgrin OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary III PUBLIC COMMENT - None IV CONFIRMATION OF AGENDA Mr. Falconer requested that an amended copy of the July 14, 1999 minutes be added to the agenda. The Board concurred. V CONSENT CALENDAR A. Approval of Minutes of Meeting on July 14, 1999 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Irwin to approve the amended Minutes of July 14, 1999. Motion carried unanimously. VI BUSINESS SESSION A. Transmittal of Treasury Report for June and July, 1999 In response to Board Member Lewis, Mr. Falconer advised that the description on page 2 of the June 1999 report describing the decrease of US Treasury Bills, Notes, Government Agency Securities and Commercial Paper should read "due to the maturity" instead of "due to the sale". 165 Investment Advisory Board Minutes September 8, 1999 Board Member Olander questioned if the Board had any concerns using the Bank of New York as the custodian. In response to Board Member Olander, Board Member Irwin advised that the City does not have much of a choice. There are only a few agencies that render this service. He further advised that any public money assets that are held have to be collateralized. Custodial funds are usually kept in a separate entity within the bank. Board Member Irwin advised that on page 2 of the Treasurers Report the LAIF percentage is at 26.27 percent invested. He advised that he thought that Staff had an understanding with the Board to keep the LAIF balance below the 25 percent. He advised that he would rather see the excess investments in government treasury notes or agency securities or some combination. Mr. Falconer advised that it's Staff intent to maintain the 25 percent invested in LAIF, however the policy allows 35 percent. Board Member Irwin advised that its been two months since the last IAB meeting and the market spreads are widening as more corporate treasurers are getting ready for year end and Y2K. He further advised that the City has two securities that are expiring on 10/31 /99 and 09/30/99 and he wondered if the City would consider selling the investments now rather than waiting for maturity. Mr. Falconer advised that the policy has always been to hold investments until maturity and he adheres to it. In response to Chairman Osborne, Mr. Falconer advised that the City would have to recognize a gain or loss on the sale of the investment. In response to Board Member Irwin, Mr. Falconer advised that the City would have to recognize a gain or loss on the transaction. He further advised that the City Auditors have instructed Staff that at the end of June 30" if the City has material unrealized gains or losses it has to be recognized on the Profit and Loss Statement. If the City were to actually sell an investment before maturity at a gain or loss it would have to be reflected in the financial statement. 2 Investment Advisory Board Minutes September 8, 1999 In response to Board Member Irwin, Mr. Falconer advised that provisions have not been made to record the transaction differently. He further advised that he would rather withdraw money from the LAIF account to invest long term rather then break an investment. Board Member Lewis advised that he would prefer to see Staff do as Mr. Falconer has suggested. Instead of booking a loss, and the LAIF investment would be reduced. Board Member Moulin advised that on page 4 the Cash Balances column is dated July 1998 and it should be July 1999. In response to Chairman Osborne, Mr. Falconer advised that the auto mall account will not have activity every month. He further advised that the funds in the auto mall account are a combination of City/Developer contributions and are designated for public improvements. Once the public improvements are complete, the account will be closed. MOTION - It was moved by Board Members Lewis/Irwin to review, receive and file the Treasurers Report for June and July, 1999. Motion carried unanimously. B. Board Functions - Ordinance Board Member Moulin advised that at the last meeting the Board agreed on changes indicated in the staff report for Section 2.70.030. Section 2.70.020 was placed on the agenda in order for the Board to take action. He further suggested that Section 2.70.020 be changed as follows: +nitiaHq; : The Board t� Wit( should meet a monthly, but this schedule may be extended to quarterly meetings upon the concurrence of the Board and the City Council. The specific meeting dates will be determined by the Board Members and meetings may be called for on an as needed basis." He further advised that the second sentence could be item B. In response to Board Member Irwin, Board Member Moulin advised that the wording will be "the Board usually will meet monthly". He advised 3 1.67 0014 Investment Advisory Board Minutes September 8, 1999 that this accommodates the Board because the Board usually meets monthly with the exception of August and December. Board Member Lewis advised that the added verbiage cleans up the language. Chairman Osborne advised that he doesn't feel an "A" is needed in front of ,the first paragraph if there is no "B" paragraph. In response to Board Member Lewis, Mr. Falconer advised that the recommended changes from the last meeting have not gone to the City Council. Mr. Falconer advised that the issue of the "A" can be referred to the City Clerk. MOTION - It was moved by Board Member Moulin/Orlander to approve the suggested changes. Motion carried unanimously (Board Member Bulgrin absent.) C. Request for Proposals - Bank Services Chairman Osborne advised that its his feelings that the Board should not try to rewrite the wording of the request for proposals. He further advised that he has spoken with Mr. Falconer and he feels it would be better if the format was kept in tact. Board Member Irwin concurred. Board Member Olander advised that on page three, second paragraph the Bank should be First Interstate, not First Interest. Mr. Falconer advised that the City is required to send an RFP to all those who requested to be placed on the City's Registry. In response to Board Member Moulin, Board Member Lewis indicated that requesting "ownership" details from a financial institution might be mistaken for other reasons. He further advised that the ownership should be immaterial, advising that if it is a financial institution in the United Investment Advisory Board September 8, 1999 Minutes States it is already highly regulated. In response to Board Member Olander, Mr. Falconer advised that the list of banks/organizations were collected as follows: 1 - City Registry that is maintained by the City Clerk's Office, 2 - Banks located in La Quinta, and/or 3 - Listed in the California Municipal Treasurers Association Roster. He further advised that the Board is welcome to add another institution. Mr. Falconer questioned if the Board would like to have representatives from the top institutions come to a Board meeting and make a presentation and/or set up a subcommittee or just leave the decision with Staff. Board Member Irwin advised that he would like to see a subcommittee. He further advised' that the Board is here for investment policy and he feels that the Board wants to see a "strong bank" selected. In response to the Board, Mr. Falconer advised that he would like the Board to be involved in the selection process. Board Member Olander suggested that the three top institutions be invited to the IAB meeting to make a presentation. In response to Board Member Irwin, Mr. Falconer advised that previously an employee would take the daily deposit to bank. He advised that he felt that this was an unsafe practice and based on the time and mileage for that employee, having an armor car service is justified. In response to Board Member Irwin, Mr. Falconer advised that the City is set up to begin positive pay, however it has not been implemented because of the amount of Staff time it would require versus the RFP. The decision was made to implement the positive pay after a bank was selected. He further advised that in order to implement positive pay the City would have to send a tape to the bank to confirm the check numbers and amounts. In response to Chairman Osborne, Mr. Falconer advised that the important guideline for institutions will be that they can meet the needs of the City. 5 - 1" Investment Advisory Board Minutes September 8, 1999 In response to Board Member Moulin, Mr. Falconer advised that Tab X on page 13 can be changed to read Current Annual Audited Report. He further indicated that the most recent Annual and Quarterly Call Report can be added to Tab X. MOTION - It was moved by Board Members Irwin/Lewis to move forward with the RFP process as outlined by Staff as amended and that the IAB will participate in interviewing no more than the top three representatives at an IAB Meeting. Motion carried unanimously. VII CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - August 1999 Noted and Filed B. Pooled Money Investment Board Reports - May & June, 1999 In response to Board Member Irwin, Mr. Falconer advised that the Financial Services Assistant prepares the LAIF entries and he would report back to the Board regarding how the LAIF percentages were obtained at the next meeting. C. Daily Investment Activity and Monthly Treasurer's Report Procedures Noted and Filed D. LAIF - Structured Notes and Asset Bank Securities Noted and Filed Vill BOARD MEMBER ITEMS - None 6 0(1F, Investment Advisory Board Minutes IX ADJOURNMENT September 8, 1999 MOTION - It was moved by Board Members Lewis/Moulin to adjourn the meeting at 6:30 p.m.. Motion carried unanimously. Submitted By: ztk),� Debbie DeRenard Secretary fin-,-- DEPARTMENT REPORT: A' V S OF TN�O I TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager ,Q !l� DATE: October 19, 1999 RE: Department Report — Response(s) to Public Comment The following is the response to public comments made at the October 5, 1999 City Council meeting: 1. Ms. Michelle Craft, 53-195 Avenida Ramirez, addressed the City Council regarding maintenance of the Cove Oasis/Lake Cahuilla Trail Head area. • Staff followed up to ensure that any concerns regarding broken glass and graffiti are being addressed, and staff is contacting Ms. Craft regarding same. 17i N DEPARTMENT REPORT: C: "/ CITY COUNCIL'S UP -COMING EVENTS OCTOBER 19 CITY COUNCIL MEETING OCTOBER 26 JOINT MEETING OF CITY COUNCIL AND PLANNING COMMISSION OCTOBER 27 LA QUINTA CHAMBER MIXER AT DYSON & DYSON NOVEMBER 2 CITY COUNCIL MEETING NOVEMBER 2 ELECTION DAY NOVEMBER 4 MAYOR'S LUNCH NOVEMBER 5 MAINSTREET MARKETPLACE NOVEMBER 16 CITY COUNCIL MEETING NOVEMBER 17 LA QUINTA CHAMBER MIXER AT MAYO'S IN PALM DESERT NOVEMBER 18 Y2K COMMUNITY CONVERSATION NOVEMBER 26 - 28 LEXUS CHALLENGE AT CITRUS COURSE DECEMBER 3 MAINSTREET MARKETPLACE DECEMBER 7 CITY COUNCIL MEETING DECEMBER 21 CITY COUNCIL MEETING - 173 JANUARY 4 CITY COUNCIL MEETING JANUARY 18 CITY COUNCIL MEETING JANUARY 19 - 23 BOB HOPE CHRYSLER CLASSIC FEBRUARY 1 CITY COUNCIL MEETING FEBRUARY 4 MAINSTREET MARKETPLACE FEBRUARY 15 CITY COUNCIL MEETING MARCH 3 MAINSTREET MARKETPLACE MARCH 7 CITY COUNCIL MEETING MARCH 16 - 19 LA QUINTA ARTS FESTIVAL MARCH 21 CITY COUNCIL MEETING MARCH 31 MAINSTREET MARKETPLACE Updated: October 14, 1999 1r4 c:mydocuments\ccevents 002 October 1999 Monthly Planner Printed by Calendar Creator Plus on 10/14/99 - 17�- November 1999 Monthly Planner 1 2 3 4 5 6 2:00 PM City 12:00 PM Council Meeting Mayor's Lunch Election Day K"A L; 7 8 9 10 11 12 13 9:30 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- 10:00 AM Public Safety- Mosquito Abate. Pena Energy/Envi- Perkins -Perkins 5:30 PM Invest- Sniff 12:00 PM CVAG 7:00 PM Planning ment Advisory 7:00 PM Cultural Transp-Perkins Commission Board Arts Comm 7:00 PM Commu- Meeting nity Services Commission Veterans Day (HOLIDAY) 14 15 16 17 18 19 20 9:00 AM CVB- 3:30 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 21 22 23 24 25 26 27 PM RCTC Budget -Pena 2Buo 7CPM Planning Commission 1 u PM CVAG H uman/Com- 4 4 6:00 PM CVAG Meeting Adolph Exec.Com-Pena 4:00 PM DRRA Airp-Henderson Thanksgiving Thanksgiving Day Holiday 28 29 30 cto er ecem er S M T W T F S S M T W T F S 1 2 3 3 4 5 6 7 8 9 5 6 7 8 910 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 1 24 25 26 27 28 29 30 9 20 21 22 23 24 25 31 26 27 28 29 30 31 Creator Plus on 10/14/99 Printed by Calendar December 1999 Monthly Planner .. ... .. .. .. .. .. .. 1 2 3 4 f, ovem er anuary S M T W T F S S M T W T F S ` 1 3 5 7 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 23 24 25 26 27 28 29 "'. 28 29 30 30 31 5 6 7 8 9 10 11 2:00 PM City 9:00 AM RCTC- 12:00 PM Energy/ Council Meeting Pena Envi-Sniff 5:30 PM Invest- 7:00 PM Cultural ment Advisory Arts Commission Board 12 13 14 15 16 17 18 9:30 AM CVAG 7:00 PM C.V. 3:30 PM Historic Public Safety- Mosquito Abate. Preservation Perkins -Perkins Commission 12:00 PM CVAG 7:00 PM Planning Transp-Perkins Commission 7:00 PM Commu- Meeting nity Services Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG Christmas Eve Henderson Human/Com- 2:00 PM City Adolph 4 Council Meeting 4:00 PM DRRA Christmas Airp-Henderson 26 27 28 29 30 31 2:30 PM RCTC 7:00 PM Planning New Years Eve Budget -Pena Commission 6:00 PM CVAG Meeting Exec.Com-Pena Printed by Calendar Creator Plus on 10/14/99 - 17 7 DEPARTMENT REPORT: �' I u S OF TNtiO TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety -T-741 DATE: October 19, 1999 RE: Department Monthly Report - September Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of September. The reports depict the following highlights: • Year to date building permit valuation is $180,253,872, which represents an issuance of 2,202 building permits through September; • 2,023 animal control cases have been handled through September; • 1,600 code compliance cases have been initiated through September; • 8 new licenses were issued to La Quinta based businesses in September. 1718 0000 tn N 00 M tV O � M M e O N kn � � O N 1.0 O O O to N O a M ON \0 le a � O O V'l 00 7 to to N �O O a a N to t- a "t O M 00 ON t` a O r O N M M M to IO P a t` �Q ON aD 00 00 O O a — — '�-� o 1O t- O to en r � a N M ^ .r ...i M R o o o In kn v`ni, o 000 �00 C o o r�i a O O en.ef. 000 .N. N C a oo to N f1 N Ml O a O o O O 00 n O N O 7 M N 1Mfi OO .My � 00 00 N Ooo en N O O M M IO R M a O G a O v 000 N �O N 00 R M �D N O �O �O h h — ON to 00 O N kn t- O of 00 a O as kn t- C t` tf O O� t` tV O 00 ent- M M N M 00 N N ttn M 00 00 M 0 0 as o 0 0 0 0 0 0 �o 0 0 o to r 00 N M N VO'i � pOp O 1!i O O O !f [� ^ oo N N r M O rr O V'' R 00 r O O N O 00 M o 00 knenw ..r in N u A z z w z OEM�NO�ANOtafi A oAt aNa�od�o W w Z Z a Q pZ^q a a w w z z a a tn N R R Lf O M to M to M ri N O N tV 179 002 ANIMAL CONTROL REPORT FOR: SEPTEMBER, 1999 PICKUPS YEAR TO INCIDENTS YEAR TO MONTHLY: DATE: HANDLED: MONTHLY DATE: Dogs Alive 34_ _ 68 Bite reports 0 46 Dead Z 0 Cats Alive 1_ 110 Animal trap set ups 1 48 Dead 3 50 Cruelty to Animals Other Animals Investigations & I �— Check welfare Alive 6 53 Dead 7_ — 4 Vicious Animal TOTAL ANIMALS Restraining order 1 5 Alive 47 53.1_ Special hour patrols l O9 Dead 17 164 Zoning Violations 0 2_ Lost & found reports 19 294_ TOTAL ANIMALS Animal Rescue 0 10 REMOVED Outside agency assistance 0 �L City hall reclaims 15 7$_ 64_ 695 Other 17 2$& TOTALS 60 933 VIOLATIONS: No owner Warnings Citations Contact Dogs at large Z 3 0 Noise disturbance 0 0 --0- Defecation removal 0 0 0 License violation 0 0 1 Other 0 0 0 Monthly Total 7 3 1 YEAR TO DATE 1$L 7-1 L4L TOTAL MONTHLY INCIDENTS HANDLED: 135 TOTAL YEAR TO DATE INCIDENTS HANDLED: 183 003 CODE COMPLIANCE REPORT FOR: SEPTEMBER ,1999 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started —_62_ 736 Weed Abatements Started 5 193 Vehicle Abatements Started 58 635 Dwelling Abatements Started _0 36 TOTAL STARTED 125 1,600 TOTAL COMPLETED 138 1,379 Home Occupation Inspections 12_ 60 Business License Inspections 7 30 Public Service 375 4,710 Garage sale permits Issued 114 1,018 forms\councilceo 181GG�4 Wrnrnrnrnrnrnrnrn rnrnrnrnrnrnrnrn �rnrnrnrnrnrnrnrn Q r r r r r r r r G fiirOOrOOrO J O m 0 0 0 0 0 m m 0 0 0 0 0 0 0 0 w Z U 0 z U w U)O_ Y (Wj L- b w z = W ~ U)W W wZ w> Z =O Q O Z U- W r w < < z - O U W U W _U Z W z J z U m Z p w Q- Q O Q J,mwowwJWJ mQWaomF-ao Z r 'fit r O V CO V r Q (p r M N = N r r a co co co r� m cn 100000000 J W 0 0 0 0 co 0 co m CCCCCCC^ a m MMMMMMMM LO LOU') W W W W W N N N N N N N N Q Q Q Q Q Q Q Q t= Z Z Z Z Z Z Z Z 055555555 m1aaCYaa 7CiCi CO J J J 5 5 J QQJ J W H Q F CO m JIQQQQQQQQ m U U U U U U U U N Cl) H Z Z j o U) 0 U) W 0} W 00�0 w Q LLN o �JQU>Qmwow� m M to r- O w N -JVWV W W Wo M- M M m v v r- Onr- W U) 0 W U U) w U) U) W H z w rn w cn Q O Q V rn U r d �� oWoww 0z 0 z o w <ZLL a0w L= U)w J M 0 Z H- Q }} w J wZU) W W F-J}U z MO Z w O Z 0 W Q _ Q Mo Z UZ� mUO3:M:zEU)H Z0LO0wLOwwr o 0 o o 0 immmomoaa 0 o o m DEPARTMENT REPORT: G c 4 • aba MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR �v DATE: OCTOBER 19, 1999 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF SEPTEMBER Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of September. 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W Q F- 0 W n 0 LU Q U CL Cl) o 0 0 0 0 0 O o� a� o °� o EN M O N G p Lo to co dU a) o 00 M a� 00 Ln LD L1 00 O a y E 0 0 0 0,0-�� 0 00 o O o O O O V p M Ln O 0, d d p E£ o oo o 0 0 Ln L p r O Ln Ln Ln N Ln 0o 0 0 o R o D o o o c E M o Ln m o aai 'C aai co v> U Q N � N y tMl� t!> N 0: J W Y v cr N N y t V ~ O O J .Q 0 �' a4) _o U d o o " o _ •0 c CL ++ m c a Lo (D s 0 E o « LT c 0 a H C G �a d 0 LU +� sa IM Cc Lo o U r a MCL c c CL :I-= a° IM c r a m O o a~ J U s m a Tyo L M V L V O p V C> M w C O O %-- aci 00 cc 0c cc n ai aci cc CD Q W W W 0 CDco W Z 0 a a_ CD 0 U J 2D as a� U LLLC c o > p L`a iA N U Z LL c r +. c_ c_ !0 C N U R a {Vp a c N c c '0 H, _= a act a O 187 005 La�(� DEPARTMENT REPORT: V S F`y OF TNtiO TO: FROM: DATE: SUBJECT HONORABLE MAYOR AND CITY COUNCIL MEMBER DODIE HORVITZ, COMMUNITY SERVICES DIRECT OCTOBER 19, 1999 SCHOOL GRANT REQUESTS AND FUNDING UPDATE The following is an update on the La Quinta School Grant requests and funding to date: School Grant Requests 1998/99-#101-251-663-657 School: Amount Available Grant RQ=stor La Quinta High $2,000 Boy's Varsity & Jr. Varsity Soccer (September 30, 1999) Grant Amount Balance $500 $1,500 La Quinta Middle $2,000 $2,000 Truman $2,000 $2,000 Adams $2,000 $2,000 Attachment 188 Mwpi M j , . �M= � fir APPLICATION FOR SCHOOL GRANTS 1. Name and address of organization: /A 6�61 /'A Te'j, s .Svc I �Ccvs.ha jV 2. Contact name and phone number: 3. Name of school with which organization is affiliated: G� S 4. Amount of request: 4. C;?:� 0 5. Proposed use of funds: 7O c- ct ✓ —1,e 4�& A-- / S o a cit J74( 6. Does this request supplant school or school district funds? AlL) 7. Please attach an endorsement from the school's principal attesting to the legitimacy of your organization (brief letter on school letterhead will suffice). 8. Please mail completed application and attachments to: Community Service Department City of La Quinta P.O. Box 1504 La Quinta, CA 92253 S Community Senncemschoolpnnts.wpd 189 UO2 Wa ,�ulnta Hi�h« Desert Sands Unified School District September 30, 1999 Honorable Mayor and Council Members City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Mayor Pena and Council Members: La Quinta High School participates in a variety of sports for our student population. Two of these teams are Boys Varsity and Junior Varsity Soccer. We have asked the La Quinta High School Foundation to raise funds for these two teams and appreciate any assistance you can provide. Sincerely, Matthew D. Bugg Principal DPP 003 Desert Sands Unified School District 190 79-255 Westward Ho Drive • La Quinta, California 92253 • (760) 772-4150 Fax (760) 772-4166 • Fax (760) 771-4171 �(;�� DEPARTMENT REPORT: Cr '� U S OF TNti�� TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisor VIA: Dodie Horvitz, Community Services Direct DATE: October 19, 1999 SUBJECT: Transmittal of Community Services Department Report for the Month of September 1999 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF NOVEMBER 1999: Nov 3 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Nov 3 Intermediate Computers, Session 2, Boys & Girls Club Nov 4 *Financial Seminar Nov 4 Adult Tap Dance, Session 2, La Quinta High School Nov 6 La Quinta Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park Nov 6 The Short Game of Golf, Session 1, La Quinta Golf Ranch Nov 8 "Let's Talk," Overcome Your Fear of Public Speaking Seminar, Senior Center Nov 8 Beginning Computers, Session 3, Boys & Girls Club Nov 9 *"Learn Your Vitamin ABC's, Seminar Nov 9 Beginning Computers, Session 4, Boys & Girls Club Nov 13 Tiny Tot Turkey Trot, Senior Center Nov 13 Introduction to Horses, Session 3, Ivey Ranch Equestrian Center Nov 13 Computer Seminar, "Mastering Microsoft Word," Boys & Girls Club Nov 15 *Free Putting Contest Nov 15 `Six Ways to Promote Health" Seminar Nov 16 *Free Hearing Consultation and Hearing Aid Check Nov 16 *Healthy Cooking Class Nov 17 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Nov 18 *Thanksgiving Luncheon Nov 20 Computer Seminar, "Mastering Microsoft Excel," Boys & Girls Club Nov 21 *Women and Investing, Seminar Nov 22 Low Impact Aerobics Classes, Session 2, La Quinta High School * Senior Center Program, Class or Event c&',,,, 4 4Q" Community Services Department Attendance Report for the Month of September 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 284 89 195 20 7 Special Events 149 0 149 4 0 Adult Sports 318 180 138 10 1 Senior Center 1444 1159 285 96 70 Fritz Burns Pool 689 363 326 30 8 Program Totals 2884 1791 1093 160 86 Information/Referrals Senior Center 754 891 -137 15 14 Total 754 891 -137 15 14 Sports Complex Use AYSO 1100 600 500 15 7 Jr. All American Football 150 150 0 9 6 Total 1250 750 500 24 13 Total Programs Volunteer Hours Senior Center 709 729 -20 Meals on Wheels 42 47 -5 Total Volunteer Hours 751 776 -25 Revenue Senior Center $ 7,214.00 $ 3,182.00 $ 4,032.00 Community Services $ 7,236.00 $10,186.00 ($2,950) Rental Income $ 550.00 $ 440.00 $ 110.00 Total Revenue $15,000.00 $13,808.00 $ 1,192.00 49 2- 002 Community Services Program Report for September 1999 1999 1999 199R 10OR 4eee of n Participants Total Participation __ Participants Total Participation Variance aaa Meetings 1.7.7V Meetings Leisure Classes Low Impact Aerobics 26 156 17 34 122 2 6 Let's Dance 8 16 0 0 16 0 2 Beg. Computers Mon. 10 20 6 6 14 1 2 Beg. Computers Tues. 10 20 9 18 2 2 2 Int. Computers Wed. 10 20 9 9 11 1 2 Gourmet Cooking 14 28 22 22 6 1 2 Mastering Word I 6 6 0 0 6 0 1 Introduction to Horses 6 12 0 0 12 01 2 Internet Seminar 6 6 0 0 6 0 1 Totals 96 284 63 89 195 7 20 1999 1999 1998 1998 1999 199R Participants ITotal Participation Participants Total Participation Variance Meetings Meetings Special Events Golf, Desert Dunes 42 42 0 0 42 0 1 Golf, Palm Desert CC 37 37 0 0 37 0 1 Golf, Palm Valley CC 28 28 0 01 28 0 1 Golf, Desert Willow 42 42 01 01 421 01 1 Totals 149 149 0 0 149 0 4 1999 1999 1998 1998 1999 1998 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 105 105 0 0 105 0 8 Adult Soccer League 198 198 180 180 18 1 1 Open Gym Volleyball 15 15 0 0 15 01 1 Totals 3181 318 1801 1801 1381 1 10 eon Senior Center Attendance 1999 1999 1998 1998 egistere ota Registered Total Meetings artici ants Participation Participants Participation anance 1999 1998 Senior Activities Bridge, ACBL 292 292 188 188 104 5 5 Bridge, Duplicate/Social 264 264 243 243 21 10 10 Creative Writing Club 11 11 33 33 -22 4 5 Golden Tones 28 28 0 0 28 4 0 Ice Cream Social 26 26 27 27 -1 4 2 Monthly Birthday Party 32 32 28 28 4 1 1 Monthly Luncheon 77 77 107 107 -30 1 1 Movie Time 63 63 17 17 46 7 5 Putting Contest 6 6 0 0 6 1 j 0 Reminisce Writing 12 12 0 0 12 31 0 Seminars 64 64 16 16 48 4 3 Senior Activity Total 875 875 659 659 216 44 32 Senior Leisure Courses Ballroom Dance 10 32 11 22 10 3 2 Ceramics 13 58 10 39 19 5 4 Computer 32 32 42 47 -15 6 11 Computer Tutor 1 1 0 0 1 1 0 CPR 7 7 0 0 7 1 0 Exercise 48 348 30 316 32 17 12 Healthy Cooking Class 15 15 15 15 0 1 1 Senior Leisure Courses Total 126 493 108 439 54 34 30 Senior Leisure Classes Arts and Crafts 34 34 48 48 -14 5 4 Painting 13 13 13 13 0 5 4 Quilting 13 13 0 0 13 5 0 Tai Chi 16 16 0 0 16 31 0 Senior Leisure Classes Total 76 76 61 61 15 181 8 TOTAL SENIOR PROGRAMS 1077 1444 828 1159 285 96 70 Senior Services A.A.R.P. "55 Alive" 32 32 48 48 -16 2 2 Ambassadors 69 69 65 65 4 n/a n/a Blood Pressure Check 40 40 44 44 -4 4 5 FIND Food Distribution 413 413 506 506 -93 4 4 Hearing Consultation 4 4 2 2 2 1 1 Referral/Outreach/Information 156 156 212 212 -56 n/a n/a Legal Consultation 33 33 0 0 33 2 0 Medicare Consultation Share Meetings/Sign-up 11 1 3 3 -2 n/a n/a 6 6 11 11 -5 2 2 TOTAL SENIOR SERVICES 754 754 891 891 -137 15 14 SENIOR CENTER TOTAL 1831 2198 1719 2050 �148111 84 Page 3 194 GC 4 DEPARTMENT REPORT: 9-1 T4ht 4 Qahe� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 19, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Revenue and PUBLIC HEARING: Expenditure Reports dated August 31, 1999 and Investment Summary for the Quarter ending September 30, 1999 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the August 31, 1999 Statement of Revenue and Expenditures for the City of La Quinta. I certify that the Quarterly Investment Summary accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Dept, U.S. Bank Monthly Statement and Bank of New York Monthly Cust ian Report to determine the fair market value of investments at month end. (A Jo n M. Falconer, Finance Director pp v for Submi Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, August 31, 1999 2. Quarterly Investment Summary, September 30, 1999 1:915 CITY OF LA QUINTA 07/01/1999-08/31/1999 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant Sunline Transit CVAG County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 502,300.00 6,782.76 495,517.24 1.35% 433,900.00 5,940.08 427,959.92 1.37% 222,000.00 25,466.99 196,533.01 11.47% 2,305,600:00 243,700.00 2,061,900.00 10.57% 3,050,000.00 95,477.48 2,954,522.52 3.13% 381,900.00 0.00 381,900.00 0.00% 6,895,700.00 377,367.31 6,518,332.69 5.47% 110,800.00 24,061.20 86,738.80 21.72% 8,100.00 1,027.00 7,073.00 12.68% 412,500.00 237,014.18 175,485.82 57.46% 86,700.00 39,541.25 47,158.75 45.61% 68,000.00 40,821.69 27,178.31 60.03% 35,800.00 21,798.00 14,002.00 60.89% 44,200.00 7,258.00 36,942.00 16.42% 766,100.00 371,521.32 394,578.68 48.50% 50.00 0.00 50.00 0.00% 50.00 2.75 47.25 5.50% 1,000.00 89.45 910.55 8.95% 124,210.00 17,018.50 107,191.50 13.70% 298,400.00 138,964.98 159,435.02 46.57% 107,800.00 37,564.59 70,235.41 34.85% 271,100.00 155,746.96 115,353.04 57.45% 802,610.00 349,387.23 453,222.77 43.53% 910,900.00 184,406.05 726,493.95 20.24% 250.00 232.62 17.38 93.05% 14,400.00 2,178.81 12,221.19 15.13% 22,300.00 3,150.79 19,149.21 14.13% 4,600.00 671.26 3,928.74 14.59% 91,100.00 0.00 91,100.00 0.00% 109,200.00 127,984.00 (18,784.00) 117.20% 10,000.00 0.00 10,000.00 0.00% 0.00 0.00 0.00 N/A 471,111.00 471,111.00 0.00 100.00% 55,000.00 0.00 55,000.00 0.00% 5,000.00 0.00 5,000.00 0.00% 1,693,861.00 789,734.53 904,126.47 46.62% 1,464,000.00 132,390.00 1,331,610.00 9.04% 55,600.00 2,615.68 52,984.32 4.70% 0.00 (9.00) 9.00 N/A 55,600.00 2,606.68 52,993.32 4.69% 143,433.00 0.00 143,433.00 0.00% 11.821.304.00 2.023,007.07 9.798,296.93 17.11 % 196 0 Wq CITY OF LA QUINTA 07/01/1999-08/31/1999 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA BUDGET RECEIVED REMAINING % BUDGET RECEIVED _ 200,000.00 376,111.58 (176,111.58) 188.06% 200,000.00 376,111.58 (176,111.58) 188.06% 123,200.00 21,196.53 102,003.47 17.20% 89,200.00 15,266.39 73,933.61 17.11 % 172,500.00 28,411.36 144,088.64 16.47% 5,000.00 5,000.00 0.00 100.00% 5,500.00 0.00 5,500.00 0.00% 395,400.00 69,874.28 325,525.72 17.67% CMAQ/ISTEA Grant 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL CMAQ/ISTEA 0.00 0.00 0.00 0.00% FEDERAL ASSISTANCE REVENUE: CDBG Grant 250,400.00 0.00 250,400.00 0.00% Interest 0.00 0.00 0.00 N/A TOTAL FEDERAL ASSISTANCE 250,400.00 0.00 250,400.00 0.00% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% TOTAL PROPOSED ASSESSMENT DISTRIC 2,806,700.00 0.00 2,806,700.00 0.00% SLESF (COPS) REVENUE: SLESF (Cops) Funding 0.00 0.00 0.00 N/A Interest 1,100.00 0.00 1,100.00 0.00% TOTAL SLESF (COPS) 1,100.00 0.00 1,100.00 0.00% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A Transfer in 0.00 0.00 0.00 N/A TOTAL LLEBG 0.00 0.00 0.00 N/A LIGHTING & LANDSCAPING REVENUE: Assessment 764,200.00 0.00 764,200.00 0.00% Interest 200.00 0.00 200.00 0.00% TOTAL LIGHTING $ LANDSCAPING 764,400.00 0.00 764,400.00 0.00% QUIMBY REVENUE: Quimby Fees 20,000.00 8,779.14 11,220.86 43.90% Interest 11,000.00 0.00 11,000.00 0.00% TOTAL QUIMBY 31,000.00 8,779.14 22,220.86 28.32% - 197 . 004 CITY OF LA QUINTA 07/01/1999-08/31/1999 ALL OTHER FUNDS REVENUE DETAIL (.continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL CMAQ/ISTEA INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 607,954.56 .458,545.44 57.00% 431,000.00 0.00 431,000.00 0.00% 1,497,500.00 607,954.56 889,545.44 40.60% 1,600.00 0.00 1,600.00 0.00% 1,600.00 0.00 1,600.00 0.00% 21,244.00 5,744.68 15,499.32 27.04% 4,000.00 0.00 4,000.00 0.00% 25,244.00 5,744.68 19,499.32 22.76% 2,000.00 0.00 2,000.00 0.00% 200.00 0.00 200.00 0.00% 2,200.00 0.00 21200.00 0.00% 0.00 151,910.46 (151,910.46) N/A 0.00 0.00 0.00 N/A 0.00 151,910.46 (151,910.46) N/A 12,138,823.50 802,667.50 11,336,156.00 6.61% 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) 0.00% 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,615,825.00 0.00 1,615,825.00 0.00% 30,000.00 0.00 30,000.00 0.00% 372,610.00 0.00 372,610.00 0.00% 799,956.02 145,804.13 654,151.89 18.23% 22,113,224.31 (229,654.27) 22,342,878.58 -1.04% 38,910,775.43 718,817.36 38,191,958.07 1.85% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A - 198 CITY OF LA QUINTA 07/01/1999-08/3111999 ALL OTHER FUNDS REVENUE DETAIL • REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED URBAN FORESTRY Grant Revenue 11,000.00 0.00 11,000.00 0.00% Interest 0.00 0.00 0.00 N/A TOTAL URBAN FORESTRY 11,000.00 0.00 11,000.00 0.00% EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges 510,578.00 0.00 510,578.00 0.00% Interest 41,200.00 0.00 41,200.00 0.00% Transfers In 471,111.00 0.00 471,111.00 0.00% TOTAL EQUIPMENT REPLACEMENT 1,022,889.00 0.00 1,022,889.00 0.00% ARTS IN PUBLIC PLACES REVENUE: • Arts in Public Places Deposits 275,500.00 40,120.50 235,379.50 14.56% * Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 0.00 27,200.00 0.00% TOTAL ARTS IN PUBLIC PLACES 302,700.00 40,120.50 262,579.50 13.25% • These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest TOTAL LIBRARY DEVELOPMENT 0.00 37,488.00 (37,488.00) N/A 0.00 .0.00 0.00 N/A 0.00 37,488.00 (37 488.00) N/A 0.00 26,532.00 (26,532.00) N/A 0.00 0.00 0.00 N/A 0.00 26,532.00 (26,532.00) N/A 0.00 37,554.00 (37,554.00) N/A 0.00 0.00 0.00 N/A 0.00 37,554.00 (37,554.00)_ N/A 0.00 15,576.00 (15,576.00) N/A 0.00 0.00 0.00 N/A 0.00 15,576.00 (15,576.00)_ N/A 199 f)f)f; CITY OF LA QUINTA 07/01/1999-08/31/1999 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVE 0.00 7,062.00 (7,062.00) NIA 0.00 0.00 0.00 NIA 0.00 7,062.00 (7,062.00) /A 0.00 1,254.00 (1,254.00) NIA 0.00 0.00 0.00 NIA 0.00 1,254.00 1,254.00 /A 0.00 396.00 (396.00) N A _ 0.00 0.00 0.00 N A 0.00 396.00 (396.00) /A (.ULJ 11 1 �'� CITY OF LA QUINTA 07/01/1999 - 08/31/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 398,100.00 52,838.01 0.00 345,261.99 13.27% CITY MANAGER'S OFFICE 579,250.00 59,450.58 0.00 519,799.42 10.26% ECONOMIC DEVELOPMENT 811,650.00 181,684.93 0.00 629,965.07 22.38% PERSONNEL/RISK MGT 438,750.00 25,071.36 0.00 413,678.64 5.71 % TOTAL GENERAL GOVERNMENT 2,227,750.00 319,044.88 0.00 1,908,705.12 14.32% FINANCE: FISCAL SERVICES 490,250.00 57,528.76 0.00 432,721.24 11.73% CENTRAL SERVICES 489,246.00 61,968.64 8,943.60 418,333.76 12.679/o TOTAL FINANCE 979,496.00 119,497.40 8,943.60 851,055.00 12.20% CITY CLERK 347,150.00 42,391.11 0.00 304,758.89 12.21% COMMUNITY SERVICES SENIOR CENTER 231,970.00 25,591.67 0.00 206,378.33 11.03% PARKS & RECREATION ADMINISTRATION 565,569.00 34,502.86 0.00 531,066.14 6.10% PARKS & RECREATION PROGRAMS 67,750.00 8,897.53 0.00 58,852.47 13.13% TOTAL COMMUNITY SERVICES 865,289.00 68,992.06 0.00 796,296.94 7.97% POLICE 3,186,149.00 221,833.06 0.00 2,964,315.94 6.96% BUILDING & SAFETY: BUILDING & SAFETY -ADMIN 189,150.00 25,534.79 0.00 163,615.21 13.50% CODE COMPLIANCE 434,193.00 50,219.73 0.00 383,973.27 11.57% ANIMAL CONTROL 163,602.00 9,039.68 0.00 154,562.32 5.53% BUILDING 362,873.00 54,199.17 0.00 308,673.83 14.94% EMERGENCY SERVICES 46,900.00 1,416.52 0.00 45,483.48 3.02% FIRE 20,000.00 769.82 0.00 19,230.18 3.85% CIVIC CENTER BUILDING -OPERATIONS 1,141,853.00 54,605.38 4,998.13 1,082,249.49 4.789/6 TOTAL BUILDING & SAFETY 2,358,571.00 195,785.09 4,998.13 2,157,787.78 8.30% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 560,800.00 39,275.83 0.00 521,524.17 7.00% CURRENT PLANNING 909,049.00 63,071.28 0.00 845,977.72 6.94% TOTAL COMMUNITY DEVELOPMENT 1,469,849.00 102,347.11 0.00 1,367,501.89 6.96% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 21,135.19 0.00 162,214.81 11.53% DEVELOPMENT & TRAFFIC 670,710.00 70,225.13 0.00 600,484.87 10.47% MAINT/OPERATIONS - STREETS 1,257,024.00 49,867.74 5,700.00 1,201,456.26 3.97% MAINT/OPERATIONS - LTG/LANDSCAPING 1,074,503.00 141,707.88 10,400.00 922,395.12 13.19% CAPITAL PROJECTS 161,805.00, 25,145.71 0.00 136,659.29 15.54% TOTAL PUBLIC WORKS 3,347,392.00 308,081.65 16,100.00 3,023,2110.35 9.20% TRANSFERS OUT 1,674,721.34 128,109.34 0.00 1,546,612.00 7.65% GENERAL FUND REIMBURSEMENTS (3,581,304.48) (459,321.83) 0.00 (3,121,982.65) 12.83% NET GENERAL FUND EXPENDITURES 12,875,062.86 1,046,759.87 30 041.73 11 798,261.26 8.13% CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01/1999 - 08/31/1999 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 N/A i I 395,400.00 65,900.00 0.00 329,500.00 16.67% 235,000.00 0.00 0.00 235,000.00 0.00% 130,000.00 0.00 0.00 130,000.00 0.00% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 0.00 0.00 5,700.00 0.00% TRANSFER OUT 92,433.00 0.00 0.00 92,433.00 0.00% TOTAL SOUTH COAST AIR QUALITY 98 133.00 0.00 0.00 98,133.00 0.00% CMAQ/ISTEA TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS LLEBG FUND TRANSFER OUT SLEF(COPS) TRANSFER OUT 135,248.71 0.00 0.00 135,248.71 0.00% 2,000.00 0.00 0.00 2,000.00 0.00% 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 127,400.00 0.00 637,000.00 16.67% TRANSFER OUT 12,705.31 0.00 0.00 12,705.31 0.00% LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 777,105.31 127,400.00 0.00 649,705.31 16.39% INFRASTRUCTURE: REIMBURSE GENERAL FUND TRANSFER OUT TOTALINFRASTRUCTURE PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 203,910.00 33,985.00 0.00 169,925.00 16.67% 5,317,873.99 155,390.31 0.00 5,162,483.68 2.92% CITY OF LA QUINTA 07/01/1999 - 08/31/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 0.00 N/A PARKS & RECREATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 0.00 N/A CIVIC CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 0.00 N/A LIBRARY DEVELOPMENT Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 N/A COMMUNITY CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 N/A STREET FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 N/A PARK FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 N/A CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 38,085,406.95 718,817.36 23,013.00 37,343,576.59 1.89% PROJECT REIMBURSEMENTS TO GEN FUND 825,368.48 0.00 0.00 825,368.48 0.00% TOTAL CAPITAL IMPROVEMENT 38,910,775.43 718,817.36 23,013.00 38,168,945.07 1.85% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 N/A CIP EXPENSES 404,082.37 0.00 0.00 404,082.37 0.00% TOTAL ART IN PUBLIC PLACES 404 082.37 0.00 0.00 404,082.37 0.00% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 N/A URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.00% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 6,856.53 0.00 883,066.47 0.77% ti1 n7a� 1, 1 0 City of La Quinta Quarterly Investment Summary - Footnote 1 September 30, 1999 City Investments of U.S. Treasury U.S. Treasury Federal National Mtg Assn Federal National Mtg Assn Federal Home Loan Bank Federal Home Loan Bank Local Agency Investment Fund Local Aaencv Investment Fund Investment Less % Attributable to RDA Less % Attributable to Financing Authority Total City Pooled Investments Treasury Note Treasury Note Discount Note Note Note Note State Pool State Pool Maturity Date Par Value Market Value Amortized Cost 31-OCt-99 4,000,000 4,002,500 4002761 31-May-2001 4,000,000 4,052,500 4,051,509 01-Aug-2000 5,000,000 4,728,283 4,767,100 23-Mar-2000 5,000,000 5,000,000 5,013,077 21-Jan-2000 3,000,000 2,994,375 3,000,450 27-Jun-2000 5,000,000 4,800,500 4,804,278 Next Day 5,740,883 5,740,883 5,740,883 Next Day 5,007,463 5,007,463 5,007,463 $36,748,346 $36,326,504 $36,387,521 Footnote 1 - The Quarterly Investment Report does not include the City of La Quinta checking account, sweep account, Housing Program account or petty cash account (10,596,992) (65,498) $25,725,031 204 "II DEPARTMENT REPORT: Q — 1 T4444*� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 19, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Revenue and Expenditure Reports dated PUBLIC HEARING: August 31, 1999 and Investment Summary for the Quarter ending September 30, 1999 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the August 31, 1999 Statement of Revenue and Expenditures for the La Quinta Financing Authority. I certify that the Quarterly Investment Summary accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Dept, U.S. Bank Monthly Statement and Bank of New York Monthly Custo n Report to termine the fair market value of investments at month end. L/ Jo n M. Falcone , Finance Director ppr v for Submissi by - Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, August 31, 1999 2. Quarterly Investment Summary, September 30, 1999 ti 1 ()j3) LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE TOTAL FINANCING AUTHORITY 07/01/1999-08/31/1999 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 5,600.00 12,400.00 679,670.00 0.00 0.00 0.00 0.00 0.00 5,600.00 12,400.00 679,670.00 0.00 0.00% 0.00% 0.00% N/A 697,670.00 0.00 697,670.00 0.00% 0.00 0.00 0.00 2,472.89 0.00 (2,472.89) N/A N/A 0.00 2,472.89 (2,472.89) N/A 697,670.00 2,472.89 695,197.11 0.35% 206 LA QUINTA FINANCING AUTHORITY 07/01/1999 - 08/31/1999 REMAINING % EXPENDITURE SUMMARY BUDGET XPENDITURES NCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES 9,020.00 0.00 0.00 9,020.00 0.00% BOND PRINCIPAL 250,000.00 0.00 0.00 250,000.00 0.00% BOND INTEREST 429,670.00 0.00 0.00 429,670.00 0.00% TRANSFER OUT 0.00 0.00 0.00 0.00 N/A TOTAL DEBT SERVICE 688,690.00 0.00 0.00 688,690.00 0.00% CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT 517,731.78 0.00 0.00 517,731.78 0.00% TOTAL CAPITAL IMPROVEMENT 517,731.78 0.00 0.00 517,731.78 0.00% TOTAL FINANCING AUTHORITY 1,206,421.78 0.00 0.00 1,206,421.78 0.00% 207 ()11A City of La Quinta Quarterly Investment Summary - Footnote 1 September 30, 1999 Financing Authority Maturity Issuer of Investment Investment Type Date Par Value Market Value Amortized Cost U.S. Bank Money Market Mutual Fund Next Da 598,956 598,956 598,956 Subtotal $598,956 $598,956 $598,956 Plus % Attributable to Financing Authority from City Pooled Investments Total Footnote 1 - The Quarterly Investment Report does not include the City of La Quinta checking account, sweep account , Housing Program account or petty cash account 65,498 $664,454 208.��` DEPARTMENT REPORT: (PS-0-- T4ht 4 4 " COUNCIL/RDA MEETING DATE: Year 2000 Project Status Report BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: October 19, 1999 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: DEPARTMENTAL REPORT The City of La Quinta continues to move forward with the Year 2000 (Y2K) Project. This monthly Y2K report reflects the progress achieved since September 21, 1999. Year 2000 Project Progress Table % Complete Through This Month % Complete Through Last Month Estimated Completion Date Estimated Costs To Achieve Y2K Compliance DP & Non DP Systems DP Non DP DP Non DP DP Non DP DP Non DP Awareness 100% 100% 100% 100% 12/98 12/98 $500 $500 Assessment 100% 90% 100% 90% 02/99 10/99 $1,500 $1,500 Remediation 100% 90% 100% 90% 02/99 10/99 $0 $0 Validation/Testing 95% 90% 95% 75% 10/99 10/99 $2,500 $5,500 Implementation 95% 50% 95% 25% 11/99 11/99 $9,000 $32,000 Revalidation/Retesting 0% 0% 0% 0% 11/99 11/99 $1,500 $1,500 Total Costs $15,000 $41,000 As shown on the progress table above, Data Processing (DP) hardware and software is 95% Y21K compliant. The building permit program is Y2K compliant with regard to recognizing the Year 2000 date. However, there are issues with the permit numbering scheme that need to be resolved with the software vendor. Staff is also evaluating alternative software vendors that can meet the City's building permit issuance activity needs. 209 Non DP systems remaining to be assessed or tested are as follows: Civic Center alarms Mobile phones CIVIC CENTER ALARM SYSTEM The alarm system is still being assessed for Y2K compliance with the vendor. Testing for the alarm system is scheduled to be completed by the end of October 1999. MOBILE PHONES Nextel Phones has been slow in responding to staff requests for specific information on existing mobile phone systems. Nextel has disclosed that they are moving forward with making their products Y2K compliant. According to Nextel's Year 2000 website, Nextel has stated that their units are Y2K compliant. However, the City is still waiting for specific disclosure regarding the Y2K status of the City's Nextel mobile phones. SUMMARY OF SYSTEMS IDENTIFIED FOR Y2K COMPLIANCE The inventory conducted during fiscal year 1997-98 evaluated the City's computer systems, software and related systems which may be affected by the Year 2000. The City's computer systems being evaluated are classified as DP or Non DP as follows: Data Processing Systems Various Software Applications Accounting Software Computer Operating Software File Server Systems THE Y2K TIME LINE Non Data Processing Systems Heating and A/C Phone Systems Mobile Phones Street Lights Traffic Signals Irrigation Software Stadium Lights Drainage Pumps Civic Center Alarm System The Y2K time line is divided into five stages; each stage serving to address the Y2K problem. As shown in the Progress Table above, the City is generally in the Validation/Testing and Implementation Stages of this time line. The actions taken and planned by the City for each stage relating to this project are as follows: Awareness Stage: The inventory audit portion of this stage was completed on November 11, 1998. On December 31, 1998, a Y2K survey letter was mailed to 40 organizations and vendors that do business with the City. The goal of the 210 survey is to gather information from those entities that staff believes may impact the City if they do not comply with Y21K. Of the 40 surveys sent out, 35 organizations have responded to the survey. All 35 of the organizations that responded to the survey have made disclosures that they are complying with the Y21K problem (Attachment 2). Responses reflect that awareness of the Y2K problem is growing daily. On Monday, May 24, 1999, City staff held a meeting at the Senior Center to present the City of La Quinta's Y2K Readiness Review. The presentation team was made up of Mike Bizier of Southwest Networks, Inc., John Hardcastle from Building and Safety, and Juan Herrera and John Falconer from Finance. The Y2K presentation lasted over an hour, and included a 25-slide Power Point presentation, that was projected onto the screen at the Senior Center multi- purpose room. The purpose/goal of the meeting was to inform the public about what the City is doing to prepare its own computer systems for the Year 2000. Also, John Hardcastle informed citizens about what they can do to prepare for most disruptions in essential services. A list of home and family preparedness items were discussed during the presentation. The turnout for the meeting was low, with only five members of the public being present. Mr. and Mrs. Fred Wolff, James Deboer and guest, and Megan Butler, were present for the Y2K meeting. Members of the City Council were also present for the discussion. One of the objectives of the meeting was to receive input from the public on their concerns regarding the Y21K issue. Mr. and Mrs. Wolff voiced concern about what La Quinta businesses are doing to prepare for Y21K-related problems. Mr. Wolff commended City staff on their progress in meeting the Y2K challenge. He also stated that the City should let the public know how far ahead the City of La Quinta is on addressing Y21K issues. Mrs. Wolff asked Mike Bizier about what citizens can do to make their PCs at home Y21K compliant. Mayor Pena stated that Y2K is not just a computer issue but an emergency - preparedness issue as well. Councilman Perkins stated that the Council should also meet with other agencies on the Y2K issue. Mr. Deboer, who stated he is an expert on the Y2K problem, made several comments regarding his concerns about Y2K. He felt the public should be concerned about global issues (i.e., the power grid, fuel availability, etc.) He also felt that government is too optimistic and is not doing enough to prepare the public for what could happen if computers fail when the new year arrives. Mayor Pena stated that there is a need to get the word out. He stated that public information needs to be provided now. The City's Y2K website continues to be updated monthly, following staff's monthly status agenda report to the Council. Also, on August 25, 1999, the City hosted a Y2K Community Conversation meeting at the Senior Center. The presentation was made by the President's Council on Y2K. The goal was to bring together a panel of representatives from various public service providers, to answer questions and comment on citizen concerns. Service providers that participated in the panel included GTE, Imperial Irrigation District, Southern California Gas, John F. Kennedy Hospital, County of Riverside, Desert Sands Unified School District, Valley Independent Bank and Social Security Administration. Although there was significant effort put forth on advertising the meeting, the attendance was limited to about 30 people, including the press and the panelists. The questions that were raised by the citizens present were similar to those asked during the May 241 meeting. The questions focused on what is being done to protect the public from the Y2K bug. There were also questions dealing with national security and what foreign countries are doing to prevent Y2K- related nuclear accidents. John Hardcastle, Community Safety Manager for the City coordinated the event. Assessment Stage: Assessment of DP systems has largely been completed. Non DP systems that still to be assessed for Y2K compliance include mobile phones, traffic signals and the Civic Center alarm system. Assessment of non DP systems will continue through the end of October 1999. Remediation Stage: Remediation is an on -going process that works together with the Implementation stage. Remediation involves identifying options for replacing systems or locating new vendors to correct non compliant systems. The City's purchasing policy has been revised to require that all new computer systems have a Y2K compliance disclosure before they are purchased. Validation/Testing Stage: This stage was started the weekend of April 17, 1999, and 95% of DP hardware and software systems have now been tested for Y2K compliance. The methodology used to test computer systems was developed by Southwest Networks, Inc. The testing environment was created by changing all system dates to January 1, 2000 and then processing numerous transactions within all mission -critical software systems. Testing of all DP systems for Y2K compliance was successful. All of the DP hardware system (i.e., file servers, workstations, etc.) functioned properly when the dates were rolled over to January 1, 2000. DP software processed all transactions properly and sorted them correctly by date. The testing carried out on April 17"' has proved that mission -critical DP systems will work on January 1, 2000. 212s,l The following mission -critical DP systems were tested for Y2K compliance: Building & Safety Department ► Builders Square Program City Clerk's Department ► Questys City Clerk Program Code Compliance Office ► Code Track Program Finance Department ► ForFUND Accounts Payable ► ForFUND Business Licenses ► ForFUND Cash Receipts ► ForFUND General Ledger Accounting ► ForFUND Payroll ► ForFUND Project Management ► Lotus Approach Animal License Applications Software: Microsoft Office, Core I/Word Perfect Suite and Lotus Smart Suite. See Attachment 3 for detailed comments and results on the Y2K testing conducted by. Southwest Networks. The issues that were encountered during the testing process were mainly in some of the reporting features. For example, some of the inquiry reports within ForFUND do not show Year 2000 activity when viewing them on the computer screen. However, printed reports do show the information. The underlying data in the accounting registers are recording transactions correctly. During the testing process, the Builders Square permit program encountered some issues with the numbering scheme in the year 2000 simulation. Staff recently learned that the program has a numbering issue which limits the number of permits the Builders Square program can issue, and may encounter difficulties by April 2000 if not corrected. The Builders Square software company is not resolving this issue in a timely manner. Thus, staff has started working with Southwest Networks to determine if a new software application can be developed for the City. Recently, staff completed a City-wide traffic signal survey of the 31 signals located in La Quinta to assess if there are any Y21K issues that need to be corrected. Although some of the individual components within the signals will need to be replaced, they are not expected to impact the proper functioning of the signals in the Year 2000. Of the 31 traffic signals located throughout the City, 10 are signals maintained by Caltrans, Riverside County or the City of Indio. The City is responsible for maintaining the 21 remaining signals. Each traffic signal has the following components: f1(; 213 ► Controller ► Conflict monitor ► Vehicle detector ► Clock Public works staff coordinated the testing of eight of the of the 21. City - maintained traffic signals for Y2K compliance. The eight signals tested were representative of the 21 signals maintained by the City. The tests consisted of manually setting the timing clocks on the signals to December 31, 1999 at 11:55 p.m. The clocks were observed through the changing of the date, and then the signal was erected on barricades and the power was turned off to the signal for a period of three minutes. The power was then restored and the signal was checked for normal operation The purpose of method of testing was to enable the signal controller to change dates without power, utilizing its own internal battery clock. All eight of the signals tested were fully functional under both the January 1, 2000 date and the February 29, 2000 leap year 2000 date. The eight signals tested include the following: ► Washington Street &Avenue 48 ► Fred Waring Drive & Adams Street ► Washington Street & Calle Tampico ► Eisenhower Drive & Avenida Fernando ► Washington Street & Avenue 47/Highland palms Drive ► Washington Street & Eisenhower Drive/Rancho La Quinta ► Eisenhower Drive & Coachella Drive ► Washington Street & Channel Drive Implementation Stage: Implementation has involved replacing, patching or upgrading all non compliant DP systems. Roughly 95% of upgrades have been implemented for DP systems, with the remaining 5% to be completed by November 30, 1999. The building permit program, however, may need to be replaced if the software vendor does not resolve the permit numbering issue discovered during the testing stage. The Civic Center alarm and mobile phones will be upgraded by the end of November 1999, if necessary. The heating and air conditioning system which was installed last month is now Y21K-ready. A new Y2K compliant voice mail system was installed on October 111h, at a cost of $21,625. Re-Validation/Retesting: All non -compliant systems that are replaced, patched or upgraded will be re -tested and re -validated for Y2K compliance after installation. This stage will begin in November 1999. Staff will continue to keep the City Council current on Y2K issues as information becomes available. The next monthly Year 2000 Project status report will be provided to the City Council on November 16, 1999. 214 f11 14i Approved for submission by, Thomas P. Genovese, City Manager Attachment 1 - Traffic Signal Summary Chart Attachment 2 - List of organizations responding to Year 2000 Survey Attachment 3 - Letter from Southwest Networks, Inc. on Y2K Testing Results 215 ATTACHMENT NO. 1 11 Jill]] 1 coal] 8 Y 0 � � ovo fir t�`ll' N YSQ Y$Y Ysy J. g g g g g g g gcScS g gl4.g$ • »>aaa a i i i lot: 1a. 111 111 111 11111,31L a a a ¢ a a iciI mmmmm •• �• r w w ad�add NNNNNN rrwrrw ' � a N am m N ficill 1 I a 1A 1� s19419fs 3o;3 zi aO 3 3 ;}j( a k_ 3 paps p3O O3 g At fAt I W! W W W1- h ' I I S ' � C .e .s � O O O O O � �i( � •e r � .o •e .e .e { O O O (A r r r r w w w w r w r r r r r r » C� ♦ rrlw m H l►w N 19 rw 0 N N a r 191 N 1 6 N . 1 L I I I I 1 isis 6 L U 216 ATTACHMENT NO. 2 List of Organizations Responding to Year 2000 Survey 1 American, Medical Response (AMR) Ambulance Yes 2. California Department of Forestry/County Fire Yes 3. California Joint Powers Insurance Authority Yes 4. Coachella Valley Association of Governments Yes 5. Coachella Valley Water District Yes 6. Conrad & Associates, CPA's Yes 7. County of Riverside Yes 8. Eisenhower Immediate Care Yes 9. GTE Yes 10. Homisco, Inc. Yes 11. IBM Yes 12. ICMA Retirement Corporation Yes 13. Imperial Irrigation District Yes 14. Internal Revenue Service Yes 15. L.A. Cellular Yes 16. Laidlaw, Inc. (AMR -Ambulance) Yes 17. Lucent Technologies Yes 18. KSL Land Corporation Yes 19. Map Info (GIS Software) Yes 20. Miller & Shroeder Yes 21. Muni Financial Yes 22. Nextell Phones Yes 23. Pitney Bowes Yes 24. Principal Financial Group Yes 25. Public Employees Retirement System Yes 26. Riverside County Employees Federal Cr. Union Yes 27. Riverside County Sheriff Yes 28. Riverside County Transportation Yes 29. Riverside County Treasurer Yes 30. Rosenow, Spevacek Group, Inc. Yes ` 31. Sun Line Transit Yes 32. Southern California Gas Company Yes .33. Transamerica Intellitech (Metroscan Software) Yes 34. Waste Management of the Desert - Yes 35. Wells Fargo Bank Yes These organizations have disclosed significant progress towards complying with the Year 2000 problem. Yet, disclosures continue to include the caveat that successful Y2K compliance is dependent on pro active implementation of Y2K by all related parties. 217 SOUTHWEST NETWORKS 8rt11FIA4tt1 Alli ssutaMltwarks 4130/88 TO: Juan Hamra From: Me Bis)er Subject: Y2K Special Project Y2K Testing ATTACHMENT NO. 3 4117/88 • File Server Rollover Both fileservers rolled over to 2000 with no problems. Workstations togging into the system then changed dates fine. Then was a slight problem with LCL2 when it was rebooted. it lost the login directory. This Is a documented problem by Novel and Is not related to Y21L It is an issue that can occur anytime a serer is shutdown and brought back up on line. City Clerk's Office NEC computer rolled over to year 2000 properly. auestys software roconised year 2000 date and time stamped correctly. Building and Safety - Builders Square Software System logged into saw date -change and adjusted time correctly. Permit numbering , scheme is Incorrect. Displays 0-001 but should display 0001-001. (is: 8801-0011 ` • Contractor info seemed to display correctly and the system correctly noted the expiation of Worker's comp insurance for contractors. Displays Date code correctly in inspections. The date fieW needs to be expanded to age all of 2000. The date field currently displays 200. This is a current vh wi display ban with Builders Squars. Search for permits works, but code Is incorrect. (See above) .0 • • • Builder's Square Is aware of Y2K issues and Is working on an update 218 n; "' 71-M Wolf Road, Suits M. Palm Desert• Calilersis M11 0 rrat050I =4900 0 furXIII MO-119 0 t WISt®i� Cods Compliance - Codstrack software System lopped in and saw data change and time change. Code Track software defaulted to year 88 when creating new incident. Need to dick special button and input 0000 as the year. After mamual change of year the system still displays the wrong bncidew cods. The system displays 00101-001 and the coned display should be 000101-001. Th q first two digits are the year, next two: moneh, nve two: day, with the three digit after the hyphen being the case number for that day. Data reported field is correct, but should be four digits, not two. Finds case during search, but with incorrect format. (00101-001) Finance Forfund System logged In and saw date change and time correctly. When closing the current -yew, the system saw the yew 2000 correctly. GIL ' Software has a problem when reporting data. ' GIL batches will post to correct period. Problem with reporting for periods after year 2000. Does not display account for period 7, Yew 2000. - Project Management /budget / GL figures and transactions record properly. Payroll Input daft for paychecks, checks and printed local. ••• Check printer wlU be. tested in May 16th. Check printer is a separate proprietary system. Post Payroll shows date of 21=120. Field needs to be expanded. Visual display problon. Dati posts correctly to registers Aacts Payable Displays date 01 /01 /20 • not 01 /01 /00. Batch posting was dare with no problems and date for posting was in correct format 01/01/2000. Business License Account Master Mainentance files gives error. Business License certificates displays on screen properly but does not print properly. All systems and software In general ate hardware systems functions with no problems. The main problems were with software programs and particularly, the display of dates in these software packages. Each software vendor should be contacted for Y2K compliance and fixes. Standard packages such as Windows 85188, Lotus, Word Perfect, Excel and Novell cliient did not have any Y2K problems. This is consistent with other testing we have performed for agencies similar to the City of La auinta. . 220 DEPARTMENT REPORT: t7-' U FCFM of TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: October 19, 1999 RE: Public Works/Engineering Department Report for the Month of September 1999 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. 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N VI N N CJ C7 N y U N W M L E N E C N € E O m E E O p LL 0 m 0 a' O C Y > ,m C== E E c C p c cca (� N a7 (. aU 0) � p° 'O v° N E Q N L C N L ` 7 N Z t' f0 U N Y d Y m U c0 L a7 >' U= O C "� a) > O W O O W V Z J U W m o o U U -`ai (n cr lo loo c0 I C7 U U Y m.. m N O N M It In n or m 1, N M M M It It It t It It It In Lo Lo In O O O O O O O O O O O O O O M M M M M M M M M M M M M M m m m m m m m m m m m m m m m m m m m m m m m m m m m m 3 0 0 0 � � � •- N N N N N M M ' O O O O O O O O O O O O O O 225 005 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1999/2000 September 1999 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion City Entrance Monuments 98-05 $257,100 20% 20% August, 1999 Dec., 1999 Award 5/18/99 Miles Ave/Washington St. $1,310,649 0% 100% Sept 21, `98 Mar 12, 1999 Imprvmts / 98-07 NTP Washington St. Widening/ Ave 50 $2,428,700 6% 6% Sept, 1999 March, 2000 to Village Ctn. 98-09 Award 6/22/99 Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 0% 0% Sept 1999 Dec 1999 Improvements, Signals, 98-15 Award 9/7/99 Fritz Burns Park/ Bear Creek Bike $219,807 5% 20% July 1999 Nov 1999 Path Retrofit/rest stops 98-16 Avenue 50 Pavement $259,593 0% 0% Oct 1999 Dec 1999 Rehabilitation 98-17 Jefferson Street Improvements $6,876,876 0% 0% Dec, 1999 Nov, 2000 HWY111 to Ave 54, 99-05 Award 6/29/99 Ave 50 Median Landscape /99-01 $210,000 30% 30% July, 1999 Sept, 1999 226 T:\P W DEP'nCIPDIV\MPSSMST_REPORT19909Mpsmst.wpd Revised 10113199 00G 91111111��IIIIIIIIii'ii1111111111��1111�1111��i�� '3��IIIIIII��IIIIIii'i��1111111111�11�11��11iii�� 91111�IIIIIIIIII�I�iiiil��I��111��111�111��ii�� 111lIlIi�1111111111i11111�11111111I11111��I1�1 '311111111111��I��iii�ii'�i�111111��1111111111�i�� I�I�I��III��IIIIii'IIII�II��IIIIIIIIIIIIIIii�� II��I��Iii'iii�il�11��11��111•iir�� lIIIIIIIII��ii�111i11�i'iiii' �IIIIIIII��IIIIIIIIIIii�� II��II�J��1��1lJ�111�111��111��11��11111111 c c c rn rn m E 3 d � c a111 cZCN o y OOfn 11-21 I Ci 111 O E a U U . .......... . .. .. .... ....... .. .. ..... . . . .... .... .... ....... .. ......... .. . .......... .......... . .... . .... ... .... . .. .. ..... .... . .......... ... ....... loll IN loll loll IN 1111 IN Nall 111111 ...... ......... . ... .. . .... .......... .... ....... .... . .......... . . ... . . .... .... .......... . .... .... .......... .... ....... .... .... .......... ... ......... .......... .. .......... ..... . ....... ... ... ..... .. .. .... ......... ... .... .......... .. .......... .... ....... ..... . .. .... .... .......... .... .... ...... .. ........ ...... ........ .... ....... ....... .... .... ... ......... ... ... .... .... .. . .......... .... . ......... . .... .. . .... . .......... ......... . .. ..... .. .... .... . . ........ .. .......... .... .... .......... ....... .......... .... .... .... ...... ........ .... .... .......... . .... .... .......... . ... .... . .... .... .......... . .. .... .. .... .... . .... .......... .... -.- ....... .... . . ...................... .... . . ... .... .... .. .... .......... .... .... .......... .... .... .... .. .... .... .... .... . ........ .. .... . - -CL ai -Z6 E 15 cr 0 m -= 2 —j 0) 0 w > w >1 4) > c a) 75 C'4 ICL r_ c 0) 4) lu E 10-1 IM 2) U) 2) 2 16 Im E U) I 1�- 1 [E- 0 0 c .- m m 1— 1 I, w r_ w .2 c - '2 0 U) is 1�- U M- [2 [-j 0 (a 1 (D > a) V -.4 (D M w m 0) B ft- > 0 zu C: E E 6 (D CU 0) C/) 0 (L t I m �51 0 01 U- I a. !:: 0 0 U u 4) m 0 1 1. T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: October 19, 1999 CONSENT CALENDAR: ITEM TITLE: Public Hearing on the Vacation of a STUDY SESSION: Portion of the Service and Emergency Vehicle Easement on Vista Ventura, Street Vacation Case PUBLIC HEARING: No. 99-039 Adopt a Resolution of the City Council approving Street Vacation 99-039, vacating a portion of the Vista Ventura service and emergency vehicle easement, located within the private street right-of-way of the Mountain Enclave Estates, Tract 25237. None. None. Brian Ewing of Bristol Construction is the applicant for the proposed vacation. Mr. Ewing represents Thomas & Stacey Siebel, the benefitting landowners if the vacation is approved. All of the documents describing the proposed vacation area have been prepared by a professional, retained at their expense. Street Vacation 99-039 is specifically described and shown in Exhibits "A" and "B" of the proposed Resolution, and contains a portion of the Vista Ventura service and emergency vehicle easement, labeled as "Lot C" on the Tract 25237 Final Map. The proposed vacation parcel is located near the intersection of Vista Ventura and Vista Rosa. This portion of the service and emergency vehicle easement is not needed by other property owners for access, or improved accessibility to residential properties within the Mountain Enclave Estates. There are no street improvements within this proposed vacation area. The surrounding street improvements were installed by the developer of the Mountain Enclave Estates, Tract 25237 (Attachment 1). An easement for the right of ingress and egress of service and emergency vehicles over private streets within this tract was dedicated to the City at the time of the map recordation. 229 TAPW DEPT\COU NC IL\ 1999\991019f. wpd The proposed vacation parcel was designed to serve as a driveway access to Lot 54. Since the current owners have merged Lot 54 and Lot 53 (Attachment 2), the driveway access to the back lot is no longer needed. The Final Tract Map also dedicates a pipeline easement to the Coachella Valley Water District (CVWD). CVWD abandoned their rights via a quitclaim deed recorded on September 17, 1999, Instrument No. 417423 (Attachment 3). The proposed vacation is categorically exempt under Section 15305, and not subject to the California Environmental Quality Act (CEQA). The proposed vacation parcel has utility crossings adjacent to the curb at the property frontage. Approval of this service and emergency vehicle easement vacation will be conditional upon the applicant providing a public utility easement along the property frontage, as requested by General Telephone and the Imperial Irrigation District Power Division, (Attachment 4). The City mailed out notification letters to all potentially affected public agencies, setting October 8, 1999 as the deadline for comments. No public agency has responded with negative comments or requested additional easements. The application was considered by the La Quinta Planning Commission on September 14, 1999. The Planning Commission found the proposed street vacation to be consistent with the City of La Quinta General Plan and Circulation Element. On September 21, 1999, the City Council adopted Resolution 99-126, declaring intention to schedule a Public Hearing. Public Hearing notices were posted on the property to be vacated and published in the newspaper, in accordance with the Streets and Highways Code. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving Street Vacation 99-039, vacating a portion of the Vista Ventura Service and Emergency Vehicle Easement, located within the private street right-of-way of the Mountain Enclave Estates, Tract 25237; or 2. Do not adopt a Resolution of the City Council approving Street Vacation 99- 039, vacating a portion of the Vista Ventura Service and Emergency Vehicle Easement, located within the private street right-of-way of the Mountain Enclave Estates, Tract 25237; or 3. Provide staff with alternative direction. 0002) TAMDEFRCOUNCIL\1999\991019f.wpd Respectfully submitted, if Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager RJV/rjv Attachments: 1. Portion of Tract Map 2. Parcel Merger 3. CVWD Quitclaim Deed 4. Public Utility Easement Platt 331 003 TA WDEMCOUNCIL\1999\991019f.wpd RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A PORTION OF THE VISTA VENTURA SERVICE AND EMERGENCY VEHICLE EASEMENT IN THE MOUNTAIN ENCLAVE ESTATES, TRACT 25237. STREET VACATION CASE NO. 99-039 WHEREAS, the City Council of the City of La Quinta did adopt Resolution 99- 126, declaring its intention to vacate a portion of Vista Ventura service and emergency vehicle easement, and setting the date of October 19, 1999, at the hour of 7:00 P.M., in the La Quinta Civic Center Council Chambers as the date, time, and place for the hearing of all persons interested in presenting their views and testimony in regard to the proposed street vacation; and, WHEREAS, pursuant to Sections 8322 and 8323 of the Public Streets, Highways and Service Easement Vacation Law, due notice of the Public Hearing was given by public posting in the time and manner prescribed by law, and, WHEREAS, following its discussion of the street vacation application on September 14, 1999, the Planning Commission of the City of La Quinta has determined that the vacation of said portion of the service and emergency vehicle easement is not in conflict with the Infrastructure Element or other policies of the General Plan of the City of La Quinta; and, WHEREAS, the City Council of the City of La Quinta has conducted the required public hearing upon due notice and, upon hearing and considering all testimony and arguments of all interested parties and persons desiring to be heard, did find the facts to exist justifying the approval and adoption of said service and emergency vehicle easement vacation, as follows: 1. Vacation of the subject portions of the Vista Ventura service and emergency vehicle easement will not adversely affect the City of La Quinta or adversely impact the Circulation Element of the City of La Quinta General Plan. 2. The affected portions of the Vista Ventura service and emergency vehicle easement are unnecessary for either present or prospective public use or purposes, including use as non -motorized transportation facilities. 3. No local public agency has submitted objections to the proposed service and emergency vehicle easement vacation, based on the City's request for comments. However, several agencies have requested that a public utility easement be provided across the property frontage. f),3 004 TAP W DEPT\COUNCIL\1999\991019f.wpd A) General Telephone (GTE) and the Imperial Irrigation District Power Division (IID) have requested that a public utility easement be provided along the property frontage to facilitate maintenance with regard to underground telephone and electric power lines located through the portions of land known as exhibits "A" & "B". The public utility easement is specifically described in Section 3. 4. Approval and adoption of the proposed service and emergency vehicle easement vacation will not cause a significant negative impact upon the environment, due, in part, to the fact that extinguishment of the easement will restore possession of the vacated service and emergency vehicle easement to the vested owner of the abutting parcel of real property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1: The City Council, having elected to proceed under the provisions of Chapter 3 of the Public Streets, Highways and Service Easement Vacation Law of the State of California, and having held a public hearing upon due notice as provided therein, hereby finds from all evidence submitted that the portions of the Vista Ventura service and emergency vehicle easement, generally located near the intersection of Vista Rosa, and more specifically described in the legal descriptions and plats, labeled Exhibits "A" and "B", attached hereto and incorporated herein, are unnecessary for either present or prospective public use or purposes, including use as non -motorized transportation facilities. SECTION 2: The City Council hereby orders the vacation of the portions of the Vista Ventura service and emergency vehicle easement described in Exhibit "A" and shown on Exhibit "B", attached hereto and incorporated herein, reserving and excepting from the vacation exclusive easements as described in SECTION 3. SECTION 3: A public utility easement is provided for General Telephone (GTE), the Imperial Irrigation District Power Division (IID), and all public utility agencies having facilities in said parcel, and is granted and described in a Grant of Easement Deed recorded separate from this document. SECTION 4: The City Council hereby determines that adoption of the vacation will cause no significant negative environmental impact. SECTION 5: The City Council hereby orders that the vacation shall not be effective until a certified copy of this Resolution, has been recorded with the Riverside County Recorder, that from and after the date of such recordation said portions of this parcel no longer constitute a service and emergency vehicle easement. SECTION 6: The City Council hereby determines and orders that the City Clerk is hereby authorized and directed to record the original Grant of Easement Deed for 233 a public utility easement, in the Office of the County Recorder of Riverside County, TAPWDEPT\C0UNCIL\1999\991019f.wpd 005 California. SECTION 7: The City Council hereby determines and orders that the City Clerk is hereby authorized and directed to record a certified copy of this Resolution in the Office of the County Recorder of Riverside County, California, after or simultaneous with the documents of SECTION 6. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of October, 1999, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: REGENIA HENSLEY, Deputy City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California - *234 006 TAP W DEPT\COUNCIL\1999\991019f. wpd STREET VACATION CASE 99-039 EXHIBIT "A" A PARCEL OF LAND LOCATED IN LOT "C" OF TRACT MAP NO. 25237, IN THE CITY OF LA QUINTA, CALIFORNIA, AS SHOWN ON MAP ON FILE IN BOOK 228 OF MAPS PAGES 95 THROUGH 99, INCLUSIVE, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CA., MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 53 OF SAID MAP TO WHICH POINT OF BEGINNING A RADIAL LINE BEARS N 84007'53" E; THENCE SOUTHERLY ALONG SAID CURVE CONCAVE TO THE NORTHEAST WHOSE RADIUS IS 45.50 FT. THROUGH A CENTRAL ANGLE OF 43048'21" AN ARC LENGTH OF 34.79 FT. TO WHICH A RADIAL LINE BEARS N 40019'32" E; THENCE N 89052' 12" W A DISTANCE OF 109.28 FT. TO THE SOUTHEAST CORNER OF LOT 54 OF SAID TRACT; THENCE N 00006'50" E ALONG THE EAST LINE OF SAID LOT 54 A DISTANCE OF 30.00 FT. TO THE COMMON LOT CORNER OF LOTS 53, 54 AND LOT "C" OF SAID TRACT; THENCE S 89052' 12" E ALONG THE SOUTH LINE OF SAID LOT 53, A DISTANCE OF 93.41 FT; TO THE TRUE POINT OF BEGINNING. CONTAINING 2,965 SQ. FT. ( 0.06 ACRES) MORE OR LESS. OXESS1 4i 5�•Fq� co T us o: C-24176 M fV. 12!31/ai �ift F CAL. 23 007 EXHIBIT "B" STREET VACATION. CASE NO. 9 9 - 039 0 = 16'39 07" O R = 202. II 202.00 ' T = 29.56' L = 58.71' � 0 0 = 48'39'38" R = 98.00' J�Q' T = 44.31 ' L = 83.2Y;4 J(`� AREA OF LOT "C" TO BE VACATED. T A _ R = 43.50' N 84'07'S3" f�R� L = 79.55' �5.21'13"E 5 — S89 52' 12 "E N 1 93.41 �j� i.,.,T...., 1 '' •� LOI "C" J, J f 09.28 •� �JJ N 89'52'12" W I L S 40' 19 32" W_(RZ A VEN/DA FERNANDO I'll 11 wl— LINE TABLE Air) PrAPINr n,CTdNrr L 1 I N00'06'50 "E 30.00' L2 I N00'0748 E 13.01 " CURVE TABLE NO. DEL TA ROWS LENGTH ICI 43'4821 " 1 45.50' 1 34.79' Prepared By. Feiro Engineering, Inc. rss: P. 0. Box 12980 Palm Desert, Ca. 92255 (760) 346-6015 Scale: 1 " = 60' Q�pFESS/O c� .C— 4 6 i P. 12/31 /01 Cl V 1�- 236 008 ■ I m ATTACHMENT 1 ■ I H m g7i O �' Q W I �� fD w O m in V (D m m N o w W - to w ^ m w 3.80,LO.0 N �� _ `n u7 Q J �oW 6S'SSS I of �` m m o' m Z 3 o =-- Q _ o �I W N ■ f• Ol I � � � Z v w Q Z .•+ l Srt\or ti to ■ �0 m o 3 3 6` � LL 0 ~ O O -, N) Ml 3 W �O O m Fn. Q ` F I j n z Q"d a I o - rc�to we mI Owz� v1 ml N 0 >rc m col wUiZ N s J on m �! 92e\ S9F U. hr In vl z mZw r �' 3 ow n & ZI I 4f Q M ` cn W 1 .-, 9l �s 9r4m / wow '° 1 r Z� �z _ m W W l �� cn z / 3.80.L0.0 N n m w�, / m ES' SOS n N cNc m ;� CU w BS, ! ..� o v i-- a 0- a 9F m N j \` N 1 N W N i rn N . r o_ `\j` 1 � I _ � to o� +i• oo In W �, d I rn \ W ~ m Z Q 1O l m OZ hp m \ \ cp Z � OD� mQ<s�m �//�• Cn + 6 Y/ 6i9.� B L I m O + \6q \^ mn+ rn I a) M Q I'I 11 O W `m Z ■ a -y ■ 0 NW g °` W O > d .J w W W 4) Y W t R J i m w mN N N 0 � VIJLO 3 U L r d a � Z N S•T2 o « �'n zw LO N U. z / 0 Z I W I LI Q tn / � 3 N m ■ N 1 l w � _I ., N�■ m o I mIn l� M ICl T m CD ` I x Ln N Imo) m z O O cn IV. IV v ml J Nz m m LL - ZI 3ow 3 U- ul u .+ w - IA O o IA cr w 00 m W 3 cr O 2 � N N 10 d l 'of N a I 0 (OB' 80Z) 3.09.90.0 N O X:-i m vq •+ 11 ¢o - Wa¢ D CD Q F• U ;D LD X X Q Ln mwCL4 EnWWO 0 X H caoQw U W L)W J O U I M Z Q to Z~W V X"In v fn J to �+ z J z Q Q U- u_ .a cc r- 37 N i 1j N il� r` �ImIN.O 00 IV N L-0I'Ira Im-I IQIrun, I..IYIrImI-,INI.IOIRITO I-0I.,IrIN RECORDING REQUESTED BY fy Thomas & Stacey Siebel AND WHEN RECORDED MAIL THIS DEED AND, UNLESS OTHERWISE SHOWN BELOW, MAIL TAX STATEMENT TO: ;AW Thomas & Stacey Siebel STW 2995 Woodside Rd. Avann Woodside, Ca. 94062 ciri. STATE a ZIP tout: L J TMS 000" No. EBclIm No. ATTACHMENT 2 Cn Py of Document Recorded on - Has not been compared with orighial. COUN-rr RECORDS I. x SPACE AEOVE rno Alk P �(/�IWi&�AIS iW iry�\ 015 aaa��. �u��n.u�rnin��aa�� GRANT DEED DOCUMENTARY TRANSFER TAX 6 G cornputed on full valve of props conveyed. or Q corT►puted en full value less liens and encumbrances remaining at time of sale. signature of Dadarant or Agent Determining Tex Firm Name mamas M. Siebel and Stacey FOR VALUABLE CONSIDERATION, receipt of which is acknowledged, I (We), INAMeOFGRANMIRSII Siebel, husband and wife as joint tenants grant to Thomas M. Siebel and Stacey Siebel, husband and wife as joint ,tenants all that real property situated in the City of in an unincorporated area o. Riverside County, Califs;nia describad as follows (insert legal description)* 1ryAM OF cou 1 IST•Tp Per attached Exhibits "At' & IIBII �� This Grant Dead reflects Parcel Manger No. �!.� as approved by the City of La Quinta. Assessor's parcel No. __ LL Executed on &14 23 (9q9 , at STATE OF djm-mmi/ & COUNTY OF SAJV M#'MD J� On F- i3-4 9 before me. Known to ma M1•eot•RT wRr•new personally appeared 12!j * M•SfaQet Czleamu- peol.,aj scribed 220d to the within instrument and acknowledged me that he/shii4hED zecuted the sern� or authorized capacity�l; and that by his/hensignstu n the Instrument the perso upon behalf of wh eF+ the porsq!jVacted, executed the instrument. WITNESS my hand and official seal. IsaNATURC OF NOTARY) crtiz:0. A�Ic woo�►ep �'�"sJf a�.. MAIL TAX STATEMENTS TO: .!But particular Befero you use this form, flit In all planks, and make whatevgr chances are appropriate and necesSar�/ to tts makes no tranaacAon. Gensult a Iewyef I YOU doubt the farm's lTrkGSt Tor Vour purpose end use.. form an intengeq representetlon or warrenty. express or implied, with respect to the merchante0dity or IItnoss of this lorT use or purpose. WOLCOTTS FORM 778 - Rev. 3•04b !price Class 3A1 GRANT DEED 01e84 WOLCOTT$ FORMS, INC. s E CAPACITY CLAIMED BY SlaNERISI ❑INDIVIDUALISt OCONFORATE OFFICERISi IMES) OPARTNERIS) ❑ LIMITED O GENERAL DATTOANEY IN FACT QTRUSTEEisi 0 GUARDIAN/CONSERVATOR COTHER- SIGNER IS REPRESENTING: 114MM of PSne013) of 0111VIlaa► 233 l Record Owners Existing Parcels Assessor Parcel Numbers Thomas M. & Stacey Siebel 631-820-001 Thomas M. & Stacey Siebel 631-820-002 Legal Description of Merged Parcel LOTS 53 AND 54 OF TRACT NO. 25237, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN ON MAP ON FILE IN BOOK 228, PAGES 95 THROUGH 99, INCLUSIVE, OF MAPS, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. CONTAINING 34, 004SQ. FT (0.78 AC.) MORE OR LESS si0','`' OQROF p ca o: 6 s, EV. 1213= qCIVIL TF CF CA 61 33 2- W 0 h �O O 0 C CURVE TABLE NO. DEL TA RADIUS LENG7H IC 1 I 1 ' ' ' 1 4 . 21.49' L APN: 631-820-001 136•� \ N 68'4429' W_(R� \`� 1 N 79'18'39_W (R) \ APN: 631-820-002 \ S 79' 1839' E (R) 93.41' P.O.B. S89'52'12 E N, S 40' 19'32 -W (RL 122.30' — —,—T N 89'52' 12' W — - — L — — — — — — — — — — — — — — — — — — — A VENIDA FERNANDO UNE TABLE NO. BEARING QJSTANQE� L 1 I NOO'06'50 E I 30.00' LOTS 53 & 54, TRACT NO. 25237,-- MB 228195-99 IT J zS U) DEPARTMENT USE ONLY Record Owner Thomas M. do Stacey Siebel This Certificate of Parcel Merger No. is Address: 2995 Woodside Rd. hereby approved. Woodside, Co. 94062 (650) 295-5505 BY: Map Prepared By: Feiro Engineering, Inc. TIRE• Address: P. 0. Box 12980 Palm Desert, Ca. 92255 (760) 346-8015 DAB' Scale: 10 = 60' Assessor's Parcel Nos. 631-820-001 631-820-002 240j.13 r—'""No iecolling Fee ATTACHMENT 3 Code G REQUESTED BY AND 'ORDED RETURN TO: COACHELLA VALLEY WATER DISTRICT Post Office Box 1058 Coachella, California 92236 of Document Recorded on_ ~ r as '%!o. _qLaoI His not been compared with original, j (Space above this line for Recorder's Use) DUNTY RECORDER FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, COACHELLA VALLEY WATER DISTRICT, a public agency of the State of California, does hereby remise, release and forever quitclaim to THOMAS M. SIEBEL and STACEY SIEBEL that certain real property in the County of Riverside, State of California, described on attached Exhibit A and depicted on Exhibit B. STATE OF CALIFORNIA ) ) ss. COUNTY OF RIVERSIDE) On this 9th day of September. 1999 before me, Cynthia R. Parks (Notary Public) personally appeared Owen McCook------------------ personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. Nd P6 Public in and for said County and State DDK: iAeng\rwlsep\siebel COACHELLA VALLEY WATER DISTRICT By: 0 en McCook Assistant General Manager Date: C IDiem►ra s 14 AREA OF LOT "C" TO BE VACATED.--,, ATTACHMENT 4 PROPOSED PUBLIC UTILITY EASEMENT = 16'39'07" R = 202.00' T = 29.56' L=58.71' bj R; ki 0 = 48 3938" R - 98.00' JQ�P T - 44.31 ' L = 83.23'�/ �Y A - 104'46'35" . ; R - 43 50' N 84'07'53_E (R) , 646' L .75'21' S89 5 1 'E I �• N 9J.4 V OA n •� 0., N 89'52'12" W I _ o u 401p�y-W-i1L A VENIDA FERNANDO UNE TABLE an acevirun nicreiurt, L 1 1 N00'06'50'E 1 30.00' L2 N00'07-48-E 13.01 " CURVE TABLE NO. DEL TA RADIUS LENG C 1 43'48'21 " 1 45.50' 1 34.79' Prepared By. Feiro Engineering, Inc. rss. P. 0. Box 12980 Palm Desert, Co. 92255 (760) 346-8015 Scale. I" = 60, U15