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1999 11 16 CCppi O� �'" • ��IY'IV� � 02 U S V` `o OF City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting November 16. 1999 - 2:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call PUBLIC COMMENT Beginning Res. No. 99-151 Ord. No. 337 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, CONCERNING PROPERTY LOCATED CITY-WIDE, AND TERMS OF WASTE MANAGEMENT FRANCHISES RELATING THERETO PURSUANT TO GOVERNMENT CODE SECTION 54956.8 PROPERTY OWNER/NEGOTIATOR: FRANK ORLETT, WASTE MANAGEMENT OF THE DESERT. 2. CONFERENCE WITH STAFF REGARDING LABOR NEGOTIATIONS ISSUE WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 PUBLIC COMMENT - 3:00 PM This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of October 26, and November 2, 1999. ANNOUNCEMENTS PRESENTATIONS 1. PRESENTATION BY BOB HOPE CHRYSLER CLASSIC REPRESENTATIVES WRITTEN CORRESPONDENCE CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 16, 1999. 2. TRANSMITTAL OF TREASURER'S REPORT DATED SEPTEMBER 30, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. 3. APPROVAL OF A REQUEST BY THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD TO UTILIZE THE COUNCIL CHAMBERS ON JANUARY 12, MARCH 15, MAY 10, JUNE 14, SEPTEMBER 13, AND NOVEMBER 8, 2000, 10:00 A.M. TO 2:00 P.M. 4. APPROVAL OF PLANS AND SPECIFICATIONS FOR SENIOR CENTER COVERED PARKING, PROJECT 99-13, AND AUTHORIZATION OF THE CITY MANAGER TO AWARD THE CONTRACT TO THE LOWEST RESPONSIBLE BIDDER. -2- 5. APPROVAL OF A PROFESSIONAL SERVICES CONTRACT TO VALI COOPER AND ASSOCIATES TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR PROJECT NO 99-05, JEFFERSON STREET IMPROVEMENTS, PHASE 1 - AVENUE 54 TO HIGHWAY 111. 6. ADOPTION OF RESOLUTION ACCEPTING DONATIONS FROM VARIOUS ORGANIZATIONS AND INDIVIDUALS TO THE LA QUINTA SENIOR CENTER. 7. APPROVAL OF OVERNIGHT TRAVEL FOR CITY CLERK TO ATTEND THE LEAGUE OF CALIFORNIA CITIES NEW LAW AND ELECTION SEMINAR IN MONTEREY, CALIFORNIA, DECEMBER 8-10, 1999. 8. APPROVAL OF PROJECT SUBMITTALS FOR RIVERSIDE COUNTY TRANSPORTATION COMMISSION CALL FOR PROJECTS. 9 ADOPTION OF A RESOLUTION OF THE CITY OF LA QUINTA DECLARING ITS INTENT TO VACATE PORTIONS OF AVENUE 55, RANCHO LA QUINTA ROAD, PASEO DEL RANCHO, AND OTHER UNNAMED STREETS WITHIN THE GREG NORMAN GOLF COURSE. I_PM1►`1_��•l�il CONSIDERATION OF AN AWARD OF A CONTRACT TO MARK LOGAN LANDSCAPE, INC. TO CONSTRUCT IMPROVEMENTS WITHIN PROJECT NO. 99-07, CITYWIDE MEDIAN ISLAND LANDSCAPE IMPROVEMENTS AND PROJECT NO. 98-11, CALLE RONDO DRAINAGE CHANNEL IMPROVEMENTS. A) MINUTE ORDER ACTION 2. CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING THE FORMATION OF A COMPLETE COUNT COMMITTEE FOR THE CENSUS 2000. A) RESOLUTION ACTION STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS A. COMMUNITY SERVICES COMMISSION MEETING MINUTES OF OCTOBER 11, 1999. B. HISTORIC PRESERVATION COMMISSION MINUTES FOR SEPTEMBER 15, 1999 C. PLANNING COMMISSION MINUTES FOR OCTOBER 26, 1999 D. INVESTMENT ADVISORY BOARD MINUTES OF OCTOBER 13, 1999 E. CVAG COMMITTEE REPORTS F. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) G. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) H. C.V. MOUNTAINS CONSERVANCY (SNIFF) I. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) -3- J. LEAGUE OF CALIFORNIA CITIES COMMITTEES K. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) L. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) M. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION N. RIVERSIDE COUNTY LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) 0. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD P. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) Q. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) DEPARTMENT REPORTS A. CITY MANAGER 1. RESPONSE TO PUBLIC COMMENTS B. CITY ATTORNEY C. CITY CLERK 1. REPORT ON UPCOMING EVENTS D. BUILDING AND SAFETY DIRECTOR 1. MONTHLY REPORT FOR OCTOBER 1999 E. COMMUNITY DEVELOPMENT DIRECTOR 1. MONTHLY REPORT FOR OCTOBER 1999 F. COMMUNITY SERVICES DIRECTOR 1. MONTHLY REPORT FOR OCTOBER 1999 2. LA QUINTA GRANT REQUESTS AND FUNDING UPDATE G. FINANCE DIRECTOR 1. REVENUE AND EXPENDITURES REPORT DATED SEPTEMBER 30, 1999 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY 2. YEAR 2000 PROJECT STATUS REPORT H. PUBLIC WORKS DIRECTOR 1. MONTHLY REPORT FOR OCTOBER 1999 I. POLICE CHIEF - NONE J. BATTALION CHIEF - NONE MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. IM PRESENTATIONS PUBLIC HEARINGS 1. PUBLIC HEARING ON GENERAL PLAN LAND USE ALTERNATIVES. A► FOR DISCUSSION ONLY. ADJOURNMENT DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of November 16, 1999 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, November 12, 1999. DATED: November 12, 1999 JUNE S. GREEK, City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. -5- McCallum Theatre Institute Eight Truman teachers spent one week this summer with 34 other teachers from four different school districts learning to see performing arts through new eyes. We were all participants in the McCallum Aesthetic Education program. Teachers became students as we participated in workshops with the help of the teaching artists. Then we watched and discussed the afternoon performances. With the help of the teaching artists who will come to our classrooms, our students will experience the same readiness activities and then travel to the McCallum to see the performances. Each class was able to choose two of the three focus works: "Repertory Dance Theatre" from Salt Lake City, "San Jose Taiko", and a storyteller, Brenda Wong Aoki. Already five classes from our school have studied dance and movement and attended the "Repertory Dance Theatre." Our participation in the Aesthetic Education Workshop has given us new tools to stimulate and nurture our students in the creative process of learning. We have benefited --we are sure that our students will, also. M � 4 PRESENTATION: 1, BOB HOPE CHRY S L:E;R C LA 'S S IC PUN( Office Box 865, Rancho Klan ;e, California 92270 Bob Hope Classic Building, 39000 Bob !lope I)rivc, Rancho Mirage. ("alifcania 92270 (760) 346-8184 • I-888-MR H HOVE • F V( (7O01 346-6.329 - F-Mail Info@) BHCC.Com CZAssiC August 31, 1999 OFFICERS: BOB HOPE CHAIRMAN OF THE BOARD The Hon. John Pena ROBERT P. BRENNAN Mayor PQF SIDENT AND City of LaQuinta JOURNAMENI CHAIRMAN 7S_105 Calle Estado WILLIAM T. POWERS LaQuinta, CA 92253 FIRST VICE PRESIDENT AND ASST TOURNAMENTCHNAN Dear Mayor Pena: STEVE MORTON rREASURFR Thanks very much to you and Tom Genovese for the time you JOHN M. FOSTER SECRETARY devoted to our discussion this morning regarding the 130 Hope ERNIE DUNLEVIE Chrysler Classic. ASST. SECRETARV/1 III ASURER The City of LaQuinta has meant a great deal to the Classic DIRECTORS: through the and the Classic has brought much to the ROBERT P. BRENNAN years JOHN CURCI City. We would like to bring our message and plans to the DANDUNLAP attention of the City Council to make sure the members are fully ERNIE DIJNLEVIP informed. JOHN FGER JCHN E. EVENSON JOI IN A1. FOS TFR To make that a possibility, we are requesting that your office Or.SAMT.KNAPPENBERGER JOHN LANE arrange a meeting with the Council in the not too distant future. VICTOR`.5UE. Jr. We envision a discussion time of less than one hour. Perhaps RAYMOND H. LOSI STFVF MORTON your office could select several possible dates and let me know DONALD B. POOLE Y so we can coordinate. WILLIAM T. POWFRS BRAD OUAYLE WILLIAMG. SALATICH Thanks again, very much, for your time. EUGENE WEISBERG EDWARD WHITMAN Si erely, TOURNAMENT DIRECTOR MICHAEL MIL I HORPE ADMINISTRATIVE DIRECTOR DAWN SUGGS Ro P. Brennan Presi ent and Tournament chairman 09-30-99 14:37 RECEIVED FROM:9346F.329 F1.01 r/ O� G� • �r11��11�7 N � 02 U S ...... ...... F�....... Voti� AGENDA CATEGORY: `y of TNti BUSINESS SESSION COUNCIL/RDA MEETING DATE: NOVEMBER 16, 1999 CONSENT CALENDAR ITEM TITLE: STUDY SESSION Demand Register Dated November 16, 1999 PUBLIC HEARING RECOMMENDATION:- Approve Demand Register Dated November 16, 1999 BACKGROUND: Prepaid Warrants: 39011 - 390151 139,047.25 39016 - 39035) 1,579.04 39036 - 390471 1,100.00 39048 - 390491 577.59 39050 - 39051) 270.00 39052 - 390531 3,877.75 Auto Mall 10131 2,412.00 Wire Transfers) 106,573.31 P/R 39011 - 4001) 103,780.50 P/R Tax Transfers) 26,419.01 CITY DEMANDS Payable Warrants: 39054 - 39171) 537,723.94 RDA DEMANDS $923,360.39 FISCAL IMPLICATIONS:. Demand of Cash -City $892,487.78 J hn . Falconer, Finance Director $892,487.78 30,872.61 $923,360.39 CITY OF LA QUINTA BANK TRANSACTIONS 10/28/99 - 11/9/99 10/29/99 WIRE TRANSFER - PERS 11/2/99 WIRE TRANSFER - RDA ESCROW 11/4/99 WIRE TRANSFER - RDA ESCROW $13,270.31 $43,303.00 $50,000.00 TOTAL WIRE TRANSFERS OUT $106,573.31 2 CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS 10/15/99 - 11/9/99 CHECK # 11/9/99 1013 NICKERSON, DIERCKS & ASSOC $2,412.00 TOTAL TRANSACTIONS $2,412.00 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:26AM 11/09/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 39054 11/08/99 &00932 CAMELLIA KNOWLES 9.00 39055 11/08/99 &00933 RYAN C SULLIVAN 8.00 39056 11/08/99 &00934 ALEX TORRES 700.00 39057 11/08/99 &00935 K M EMMERLING 6.00 39058 11/08/99 &00936 MERIDETH LAURENO 32.00 39059 11/08/99 &00937 CINDY MERCY 35.00 39060 11/08/99 &00938 DENEE TEPPER 40.00 39061 11/08/99 ACLuj.0 ACE HARDWARE 1007.98 39062 11/08/99 ALC050 BOB ALCALA 35.00 39063 11/08/99 AME200 AMERIPRIDE UNIFORM SVCS 96.11 39064 11/08/99 ARC050 ARCHAEOLOGICAL ADVISORY 1776.39 39065 11/08/99 ASCO01 A & S COFFEE SERVICE 162.00 39066 11/08/99 ATC010 ATCO MANUFACTURING CO 445.90 39067 11/08/99 ATT075 AT&T WIRELESS SERVICES 521.31 39068 11/08/99 AUT030 AUTOMATED TELECOM 464.79 39069 11/08/99 AUT040 AUTOMATIC STOREFRONT 114.75 39070 11/08/99 BAR050 RENEE BARIBEAU 91.00 39071 11/08/99 BEI050 R BEIN, W FROST & ASSOC 27511.94 39072 11/08/99 BER150 BERRYMAN & HENIGAR INC 288.00 39073 11/08/99 CAD010 CADET UNIFORM SUPPLY 260.06 39074 11/08/99 CAR300 CARQUEST 342.91 39075 11/08/99 CAT100 CATELLUS RESIDENTIAL 111351.51 39076 11/08/99 CEN010 CENTURY FORMS INC 112.70- 39077 11/08/99 COM015 COMPUTER U LEARNING CENTR 431.25 39078 11/08/99 COM040 COMMERCIAL LIGHTING IND 1164.33 39079 11/08/99 CON085 CONTINENTAL LEISURE SALES 9888.03 39080 11/08/99 COS050 COSTCO BUSINESS DELIVERY 278.43 39081 11/08/99 COU010 COUNTS UNLIMITED INC 550.00 39082 11/08/99 CVA010 C V A G 5000.00 39083 11/08/99 DAY010 DAY -TIMER 23.43 39084 11/08/99 DES018 DESERT ELECTRIC SUPPLY 268.84 39085 11/08/99 DES019 DESERT FIRE EXTINGUISHER 115.00 39086 11/08/99 DES065 DESERT TEMPS INC 2361.00 39087 11/08/99 DIE020 D HERNANDEZ DBA DIEGO'S 375.00 39088 11/08/99 DII050 CHRISTINE DIIORIO 409.12 39089 11/08/99 DOU010 DOUBLE PRINTS 1 HR PHOTO 13.48 39090 11/08/99 DRE050 DREAM ENGINEERING INC 32.60 39091 11/08/99 ECO010 ECONO SEWER SERVICES 6048.00 39092 11/08/99 ELD100 ELDORADO HOTEL 200.00 39093 11/08/99 ESC100 LEE ESCHER OIL CO INC 91.05 39094 11/08/99 FED010 FEDERAL EXPRESS CORP 346.94 39095 11/08/99 FIR005 FIRELINE FIRE EQUIPMENT 8{5.12 39096 ll/08/99 FIS050 FISHER BUSINESS SYSTEMS 31.25 39097 11/08/99 GAM100 GAME TIME 1302.07 39098 11/08/99 GAR040 GARZA TURF & POWER EQUIP 88.73 39099 11/08/99 GE0010 GEORGE'S GOODYEAR 385.36 39100 11/08/99 GTE010 GTE CALIFORNIA 49.04 IN ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:26AM 11/09/99 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 39101 11/08/99 HOA010 HUGH HOARD INC 330.00 39102 11/08/99 HOL030 HOLMES & NARVER INC 29651.41 39103 11/08/99 HOM030 HOME DEPOT 520.97 39104 11/08/99 HON050 DAWN C HONEYWELL 13551.00 39105 11/08/99 H00050 FAYE HOOPER 75.00 39106 11/08/99 HOP100 NANCY HOPKINS 84.00 39107 11/08/99 HOR100 DODIE HORVITZ 250.00 39108 11/08/99 ICIO55 ICI DULUX PAINT CENTERS 87.54 39109 11/08/99 IMP100 IMPACT SCIENCES INC 3922.51 39110 11/08/99 INF100 INFORMATION _ZCHNOLOGY 1175.00 39111 11/08/99 INL200 INLAND POWER EQUIPMENT CO 26.51 39112 11/08/99 INT014 INTERNATIONAL COUNCIL OF 50.00 39113 11/08/99 IVE105 JOHN IVEY 336.00 39114 11/08/99 JAC200 JACOBSSON ENGINEERING INC 65340.00 39115 11/08/99 JOB100 JOBS IN GOVERMENT 45.00 39116 11/08/99 KEL010 KELLY SERVICES INC 2230.66 39117 11/08/99 KIN050 KINKO'S 192.01 39118 11/08/99 KIV100 KEIKO KIVRIZIS 156.80 39119 11/08/99 KLI050 BOB KLINE FENCE CO 550.00 39120 11/08/99 KRI100 BRUCE KRIBBS CONSTRUCTION 3440.00 39121 11/08/99 L00010 LOCK SHOP INC 111.44 39122 11/08/99 LOP050 RAY LOPEZ ASSOCIATES 3200.00 39123 11/08/99 LUC050 LUCENT TECHNOLOGIES 529.44 39124 11/08/99 LUN050 LUNDEEN PACIFIC CORP 32216.33 39125 11/08/99 MCDO10 MC DOWELL AWARDS 53.44 39126 11/08/99 MOM100 MOM'S GAS STATION 701.88 39127 11/08/99 MOR050 ANTHONY MORENO 24.99 39128 11/08/99 MUN100 MUNICIPAL MANAGEMENT 40.00 39129 11/08/99 NAW010 RON NAWROCKI 3000.00 39130 11/08/99 NIC100 NICKERSON, DIERCKS & ASSC 6227.00 39131 11/08/99 OLI100 OLINN MESSAGE CENTER 78.59 39132 11/08/99 OUT100 OUTDOOR SERVICES INC 100.00 39133 11/08/99 PAG100 PAGING NETWORK SAN DIEGO 62.26 39134 11/08/99 PAR004 PARC LA QUINTA HOMEWONERS 1375.00 39135 11/08/99 PAR200 PARK WEST LANDSCAPE INC 107932.10 39136 11/08/99 PAY100 JANET L PAYNE 1015.00 39137 11/08/99 PCR100 PCR 1155.00 39138 11/08/99 PER010 RONALD A PERKINS 25.29 39139 11/08/99 PIT015 PITNEY BOWES 308.05 39140 11/08/99 PRE015 THE PRESS -ENTERPRISE CO 1177.46 39141 11/08/99 PROO10 PROTECTON SERVICE IND 248.04 39142 11/08/99 PUB100 PUBLIC PERSONNEL CONSULT 500.00 39143 11/08/99 PUT100 JOE PUTRINO GENERAL CONT 3088.00 39144 11/08/99 RAL050 RALPHS GROCERY CO P3.08 39145 11/08/99 RAS020 RASA - ERIC NELSON 1005.00 39146 11/08/99 RIV150 RIV COUNTY TRANSPORTATION 11181.00 39147 11/08/99 RUI100 JOHN RUIZ 17.00 39148 11/08/99 RUT050 RUTAN & TUCKER 32408.02 39149 11/08/99 SHAO10 SHADOW PALMS GARDENING 150.00 9 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:26AM 11/09/99 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 39150 11/08/99 SKY100 SKYCELL 33.34 39151 11/08/99 SMA010 SMART & FINAL 36.36 39152 11/08/99 SMO010 DONNALDA SMOLENS 245.50 39153 11/08/99 SOU007 SOUTHWEST NETWORKS, INC 2792.08 39154 11/08/99 SOU010 SOUTHERN CALIF GAS CO 722.64 39155 11/08/99 SPRO10 SPRINT 941.95 39156 11/08/99 STA045 STAN'S AUTO TECH 272.99 39157 11/08/99 STA050 STAPLES 99.55 39158 11/08/99 STR050 EDWARD STREZLCZYK 200.00 39159 11/08/99 SZE100 SHARON SZESi..L 262.50 39160 11/08/99 TOT020 TOTAL CONSTRUCTION 17195.00 39161 11/08/99 TRA020 TRANSAMERICA INTELLITECH 140.75 39162 11/08/99 TTI100 TTI NATIONAL INC 8.02 39163 11/08/99 ULT100 ULTIMATE INTERNET ACC INC 40.00 39164 11/08/99 USC100 U.S. COMMUNICATIONS 250.00 39165 11/08/99 USO100 US OFFICE PRODUCTS 1217.74 39166 11/08/99 VAL010 VALLEY OFFICE EQUIP INC 96.98 39167 11/08/99 VIP100 V I PEOPLE INC 5381.70 39168 11/08/99 VON010 VON'S C/O SAFEWAY INC 17.77 39169 11/08/99 WAL010 WAL MART STORES INC 404.45 39170 11/08/99 WIN010 WINSTON TIRES 393.85 39171 11/08/99 XER010 XEROX CORPORATION 2062.53 CHECK TOTAL 537,723.94 rn rn z to to 0 '+ W E 4 a D. 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N O O O In I W r� O O O r4 a O O 0 0 m m O O O m m w m m m �11 n - I CY, m - n1 r1 z o 0 0 0 0 0 0' l0 0 n 0 r 0 n V N r'1 t'1 rt nt O O O O 0 �'1 u'1 O ,fl ill ifl ill U 6 O O O O O O o O o O O U Z y Z H Z Z upo,+ 3 m mW m7 O O O O 4 Wm7 W [ E F 4 2 Wpo aso ppoG m F po E H F tma m aF1 O O O aFt O W E „wj O m O U a& a y O O o E a a m x x x x z 0 > o 0 0 0 0 0 0 0 0 0 0 O o a O .r 0 1 0 .-i 0 l 0 8 0 0 0 0 0 0 U a ZOtat,d� a t U > > 3 fat 3 3 3 X [a[..�� X X tatyy >C m 2; ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39052 11/05/99 CAT150 CITY OF CATHEDRAL CITY 39053 11/05/99 GTE010 GTE CALIFORNIA CHECK TOTAL 2:29PM 11/05/99 PAGE 1 PAYMENT AMOUNT 75.00 3802.75 3,877.75 22 . O H z m rn O O a w W W W W W w W E d m P E F E E E F E E E GL W N p p N m o m r D1 ri F o o r r c E. N m m m m m r z 1 p 10 n a 0 0 o N � ❑ 1D o m u) m w w Fi E M H U u O O 0 E z w o � w � m m m m> m o �y z z u w m w w w w w w w z 0 z Q 0 z 5 0 m u u w 01 a a w w w w w U 10 .-1 N N N r co o a o+ rn o r m N m > W O O D1 D1 Ot 01 01 z e a e e e e e H ❑ tD 0 1D 1D 0 tD to ❑ .. z 1n 1n �, 1n 1n 1n 1n d Z a d m W m m I o F' O O O O O O O O O w O m O O O O O O O O jr r 1n 1n 1n in in 1n 1n z t0 10 l0 1D 1D 10 10 1D 10 O p p �n 1n 1n 1n 1n ti d p O O O O O O O O N N H E- L) V f1 O O 1Ctyl d H d d H .y W W "-I - zd zd 7d' 0d' 0d' zd 0 0 0 0 W El0 w w w a z w Im O O U U u U u U u N pi a .a UI zW u u CH7 C7 f7 i7 f9 U' z p o 0 0 0 0 0 0 0 0 p > 1n 1n - I .. o 0 07 0(a7 W u {0�7(o�a77 d U U U U 0 CE7 CF7 0 i m 23 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:29AM 11/03/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39050 11/03/99 CAL080 CA SOC MUNCIPAL FINANCE 70.00 39051 11/03/99 TWI100 TWIST & SHOUT DISC JOCKEY 200.00 CHECK TOTAL 270.00 24 N .-+ N �'1 c}' i!'1 1p n m m O N r'1 O 1Il lD I� m m O .-� N /'1 -N 1n -N .+ N • ^ N N N F z m m n 0 u o mO w H 0 0 Oa Oa Oa Oa 0 0 0 Oa Oa Oa 0 Oa 0 Om 0 Oa 0 Oa Oa 0 Oa 0 F EE EEEEEEEEEEEEE E EaO E E H E E E EOa � E0 EEwco cN� 0£ o O o 0 0 o N if1 n m m d o 0 o O o O O m 10 N o .+ lD o O F O O �n L� 1n Ln O 1n o 2 H z t• O m m O d kD d m l0 N lD ul d d �'1 to lD N lD l0 l0 d N d N, Y w � iD 0 0 0 0 0 0 0 r a u w a w w w w w w w w w w w w w w w w w w w w a C7 U c? C7 c� C7 w O c7 c� C7 c� cn w w w w W w U w O C� O ❑ ❑ ❑ q O ❑ O q q q In G ❑ q a Q a m 0 O O 0 q 0 ❑ q ❑ � m om w m w m m om w w w w m xm m m a a=a m m w m m aoa w a'a a=a � m axa z z H O O O O O O O O O O O O O O O O O O O O O O O O O QF w O U S? H H H H H H H H H F H H H F H F F F F H F F H H E E H u a a s 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 x o o a a a a a a a a a a a a a a a a a a a a a a a a .a a a s z 0 0 `� w > "❑ �'❑ �' ❑ �a o 0 0 0 0 o 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0> n n w w a Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q a PC Q Q u w a a a a x a a a a a a a x a a a v u u u u u u x u u G a a O O O O O o O 0 O O O O o o O O O 0 O > w m u u u u v u .0 v v u u u u u u u u m m m m m m m m m m m m m m u u a, D a,> D z �-+ ❑ z �+ j m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m Z -- -- -- - - - - - - o O O 0 0 0 b O O r Q z a Q m w m It o0 m F 0 0 0 0 0 0 0 O o 0 0 0 0 o O o 0 O O O O O w � O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N ul N V1 z e7 O O O O O O O O O O O O' 0 0 0 O 0 0 N O 0 0 O O O O O O O H ID O iD W kD W O O kO �D kO lD W W W O W tD i0 O 10 W W O W W tO Z d N to 0 N n %D N r l0 tD N n n m D N 0 O O O mmm O a mm0, O - .+ O m O m 0 m m 0 O 0 0 0 O O 0 O 0 O u u'1 d tD r •-+ 10 6 4 O o 0 �i d d a O 0 O w U z Q z 0 r,, o a s a a a a a a a a a a a a a a a a a a a a a a a N u Y w Y w Y w Y w w w Y w Y w w w Y w N w Y w Y w Y w w w Y w w w w w w w Y w w w ww Y w Y w N w w Y w C4 w � z Z z z Z z z Z z z z z z z z z z z z z z z Z z z z F o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 'a y a 0 u u u u u u u u u u u u u u u u u u u u u u v u u u En a ❑ Q a a Q Q Q a Q Q a Q Q Q Q Q Q a Q Q Q a Q Q Q Q Q Q s s z u o ❑ ❑ ❑ o ❑ o q q ❑ ❑ ❑ ❑ ❑ ❑ ❑ o o ❑ q ❑ ❑ ❑ ❑ q q a a z o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O m - - - - - - n - O Y O O O O O O O O O O O O O O O O O O O O O O O O O O O O O U H z Z O z O z O Z O Z O z O Z Z Z Z z Z z Z Z Z O Z Z Z z z Z Z Z ZO F EE7 a u u sx x m x s x x x s x x x x x x x x x s s m x s m w a 25 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:39PM 10/29/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39048 10/29/99 RAM200 SUSAN RAMOS 369.67 39049 10/29/99 SOU002 SOUL OF CHINA 207.92 CHECK TOTAL 577.59 k 26 LK O .r N rn m m N a a 0 r N < E Z F z rn r �p O a r N �D O m � o Z nl N w a a W a 'zz H a o a F a H O F H �U+ W Z j 04 j C U O OU 0 W o a a > F > H m Q u w w u w z z � o H .. z Z O H z a Q m w m a o0 w F a o 0 0 0 E � r r Z n ^ 7 O O U O O °d a i z U1 H Q O S � Z P4G w Q O >4 CW z ai a Q a o 0 O In U) [U) Z O (z > O N O O O > N o U 0 Q U U) a Q 9F F Z s a a 27 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:18PM 10/29/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39036 10/29/99 ABE001 JAQUES ABELS 39037 10/29/99 BOB100 BILL BOBBITT 39038 10/29/99 BUTO10 RICHARD BUTLER 39039 10/29/99 CUN100 DENNIS CUNNINGHAM 39040 10/29/99 IRW020 BARBARA IRWIN 39041 10/29/99 KIRO10 TOM KIRK 39042 10/29/99 MIT150 MICHAEL MITCHELL 39043 10/29/99 PUE050 MARIA L PUENTE 39044 10/29/99 REY055 FRANK R. REYNOLDS P.E. 39045 10/29/99 ROB150 STEVE ROBBINS 39046 10/29/99 TYL050 ROBERT T TYLER 39047 10/29/99 WRI050 ROBERT S WRIGHT CHECK TOTAL 75.00 50.00 150.00 50.00 50.00 150.00 50.00 50.00 50.00 150.00 225.00 50.00 1,100.00 m 29 m m Z pFQL Z v m � m w a s E m E E E i E F E E F W E f E W E E E E E E a a z. E. Z 0 0 O 0 0 O 0 0 O 0 0 O 0 09 O 0 O 0 0 O 0 0 o 0 0 O 0 0 0 0 O in 0 0 o �n 4 a 0 0 0 0 0 0 0 0 0 0 0 0 c� 0 in z a S zd 0 0 0 0 0 .� z a 0 7a' 0 o Z o H > w 0 0 tl1 0 0 �l1 u O F ca.� 0 o ill Z H F w 0 0 �-1 z H Q u d 0 0 �Il 0 0 ul w 0 i/i N 0 0 Z Ifl O H F w E u a a a w f m w a 0 w� a � a E S � a x R w �,��y w° El a (� C F 8 E 8 8 a O 8 Z. 8 C S U E a [G u S 8 C S$ 8 0 8 7. a u LC $ a apo 8 [mFom E$ $ 8 F 8 >° Z H U w z ¢ w S > U w z > t w > 5 u po w F > m w > z d w > p"ao F In w > E w > v a w > zZ yyZ yZ 0� w w u w a a s x H o o > o > z x w m � m m E O m m OF U m m OF O m m E- O m m F O m m F O m m CF- O m m OF O m m OF O m m E. O m m a w m m uF O m m OFU O 1 Z a 4 m W m a oo w F a w o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m z z o m o 0 m 0 vi m 0 u, m 0 �n m 0 in --- m 0 v, m 0 u, m 0 vi m 0 in m 0 ui m 0 vi m 0 vi m 0 vi � p U u, o v 0 a 0 v 0 v 0 e 0 v 0 e 0 v 0 a 0 et 0 a 0 s 0 e U t o 0 0 0 0 0 0 0 0 0 0 0 0 0 w w 0 o p� .R i .N] F ww [� H z z 3 a a7 `S` F E O a °z m aw w E+ C�7 w F a z m m a m m O Im m n a u a a a F E. F F 3 m a s O w o z a h a m m z G w Eo p E W y w °a w a ow p �z o O N ¢ u �i - O ¢ o .-+O. m 0 In F 0 .--i u 0 O H 0 O a4 0 .� o O a u, OW w 0 .-+ a 0 Ln O E 0 N O F 0 t15 O 3 29 30 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:46PM 10/28/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 39016 10/28/99 BECO10 DEBORAH BECHARD 50.00 39017 10/28/99 BEN050 SUSAN BENAY 50.00 39018 10/28/99 CAL050 STATE OF CALIFORNIA 25.00 39019 10/28/99 DAV010 MIKE DAVIS 50.00 39020 10/28/99 HEN010 MICHELLE HENSON 50.00 39021 10/28/99 HUL010 KATHRYN HULL 50.00 39022 10/28/99 IRWO10 JOSEPH IRWIN 50.00 39023 10/28/99 LEW010 TOM LEWIS 50.00 39024 10/28/99 MAH100 CYRILLE P MAHFOUD 50.00 39025 10/28/99 MCM210 LESLIE MCMILLAN 50.00 39026 10/28/99 MOU100 DONALD J MOULIN 50.00 39027 10/28/99 OLA100 MILTON OLANDER 50.00 39028 10/28/99 OSBO50 LEE M OSBORNE CPA 50.00 39029 10/28/99 PED010 KATHRYN PEDERSEN 50.00 39030 10/28/99 RAS060 JACKIE RASMUSSEN 50.00 39031 10/28/99 REB050 JOAN REBICH 50.00 39032 10/28/99 REY050 ELAINE REYNOLDS 50.00 39033 10/28/99 SHA040 ROSITA SHAMIS 50.00 39034 10/28/99 STJO10 VICTORIA ST JOHNS 50.00 39035 10/28/99 TRI075 TRI-STAR OFFICE SUPPLY 654.04 CHECK TOTAL 1,579.04 If 31 [a[ E O z rn o� m N Z 6 w a m F E E F F F F F F E E F N N N [� Z�y p F O Z p O O O O O �J'i O O O O O O O O O O O O O O O O O O O O O O O O O O O a a U' 0 o 0 0 O in O 0 0 O O 0 O a 0 O m 0 O W 0 O 0 0 O aG O C m 0 U m rya o u O O r 0 uql > 0 rqqn r 0 r oz rQ7� 0 rn Z W O Ep pF� pE Ep m Fp > Ep N aF Q Fp E E Qm F H 6 F F H O > Z ��++ W0.' fz z U O C.� t O d in z F E O m O -+ ❑ Z ❑ z z O E E C O O ❑ z ❑ z O z a O Z C W O E ❑ F z v7 Z PL W O E ❑ F z m � 6 W O ❑ z to a O ❑ z Z a K. O S ❑ z o1 z rn ' w > a > x > > > a > > > > a > w w U O p Z2 .+ ❑ ❑ a W Qn I:rn E z' UQ O, T CFI U of Ol (EUl O Q, o+ cEl O O, ma) F+ O rn El O O+ m F O ma, O+ F O m F O OJ rn tE,J O O, O, VEV O H z a z a a m w W a o o w F C O O O o o o 0 0 0 0 0 0 o o O o O 0 w ci E z o o om O �(1 0 o rn O �tl 0 o N N o a m O ul o o o) o 4l1 o o rn O �[1 0 rn O ul o rn o �fl o rn o �I1 o rn o 1I1 o m o V1 o m o �L1 Zti Q ti O ti .-� ti .ti e-i ti r1 U o o 0 0 0 0 0 0 0 0 0 0 �1 O voi °d p may a Z O ZO m w z z a o z w ❑7.� W F z U m a� z Q z 5 a 5 rz-� C m CU 1a+ U S h R.t7 O m a s a z x m 4 Ea 0 F a vi 4 ❑ E a x u z x �+ z w w 3 a w ra x u a o a 4 z S F a E w �z 0 > o roi, 0 o o 0 0 0 0 0 0 o o Qu F 6 U u m z m U 0 m m a a E z O 32 E Z Ol O� a a N N N E O O O O O O O O O Z E z O ° r 0 0 0 0 0 0 0 o v 0 0 0 0 o c o o e o m o 0 0 0 0 0 o v a °m ID E- R a 00 El E a >> a a a a a a a F > > z OEO 4 Hp� > N OF aF OH > In OE nP OE pF4 OE N pF OF a w F E F E ¢ E 1 F H E W F C FC E m CL a m ti a F m .U+ OE.. fL fL Z z M Z Z a Z Z Z .-i u d] W to W Z W w W W W W W w W w > > 0O > _ > 9 > _ > _ > 0 > > y 0 H U U U U U U O � W C. 6 u wo x a p W rn rn rn rn m m rn Wpm > i > m Ol Ol Ol OVl Ol OJl E. Z UE O cO�l O O U O O O O E 4 a n w m a 6 o wo F C 0 O O O 0 O o 0 w o 0 0 0 0 0 0 0 m o 0 0 0 0 0 0 0 E O m m rn m rn z o vl 0 Ifl 0 ul 0 vl 0 vl 0 �n o �n r m � vl u'1 �n irl vl vl Vl O ¢ o 0 0 0 0 0 0 0 0 4 4 PL [Oi1 Vi 0 H ZWy fY q S z E w vq� H W V] O W ElM a. a4 W IG Ul E R: Paq iz+ N a O z z H O ul a ,Cy a a u) z .W7 h W > o o o O O O 0 O 11'1 OU ul 1D vl �fl V' o H m O cn 4 O 0 a ¢ a a w (n F I 33 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:11PM 10/26/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39011 10/26/99 ALL100 ALLIANCE SERVICE STATION 603.16 39012 10/26/99 BAN065 BANK OF AMERICA ESCROW 16050.00 39013 10/26/99 SOU035 SOUTHERN CALIF ASSN CODE 200.00 39014 10/26/99 STE070 STEWART ESCROW 122019.00 39015 10/26/99 UHA100 U-HAUL COMPANY 175.09 CHECK TOTAL 139,047.25 m 34 y r-i N n d' Ifl Claa Z a, Q, + s ID ID 0 w E4 N N N N N F ¢ E F F H E+ a a n ID 0 0 o rn .. o 0 0 0 F z o o in N O p O N O a o 0 o rn 0 0 0 0 «. n c E+ o a+ am �n F ID E o N a o V7 S O F Z ° N 0 a 3 C7 F co 2 Eon 4 z = [Q Q� z E 4 F a F w 2 OG Q 14 E U Q F E F O H U W m iU+ a w w Op w 0 0 w 0 w Op w Op a Uu7 w [rW] �pp ~ W IL 7 rU� > Q~ > CL J p Ww W a aw F � w W O W O O 7 lo OI O Uzi p H H z m Q, O p N o n z 4 a �s w w w w o w0 E w w n o o o W •r n o o o o 0 0 E z o o n rn o 0 0 ID r Zr N m O p O ui In ID n n m ID n n u -+ z w o p S F � a F w u z o w cn o W 4 �an u RC w w a� lz u a W F cn U W O a 2 w W U W Z El as a ° 5 �a M a .t O a z a a m m rn z z O o o o =p o� >. oo Z o U iFi 14 O F 5 i I w A/P - AP6002 CHECKS TO BE VOIDED 3:50PM 10/27/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 38361 DEF 08/05/99 6.00 &00882 PRE -PAID LEGAL SERVICE REFUND BUSINESS LIC #5332 TOTAL VOIDED 6.00 36 A/P - AP6002 CHECKS TO BE VOIDED 09:18AM 10/27/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 38868 DEF 10/21/99 250.00 CAM100 CHARLENE CAMPBELL TRAVEL ADVANCE/SCACEO-CLASS TOTAL VOIDED 250.00 h 37 T4ht 4 4Q" COUNCIL/RDA MEETING DATE: November 16, 1999 Transmittal of Treasurer's Report as of September 30, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated September 30, 1999 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are a�ailab,l,y to meet n,#xt m,tnth's estimated expenditures. hn M. Falconer! Finance Director A.pproved for Submission y: Thomas P. Genovese City Manager Attachment: Treasurer's Report, City of La Quinta Ti-tit . 4 4 Ouba MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for September 30, 1999 DATE: October 27, 1999 Attached is the Treasurer's Report for the month ending September 30, 1999. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Matured Ending Change Cash $4,943,554 $0 $4,742,594 $200,960 ($4,742,594) LAW 12,198,346 600,000 1,450,000 11,348,346 (850,000) US Treasuries 19,083,477 0 5,017,431 14,066,046 (5,017,431) 'US Gov't Agencies 17,542,765 42,140 0 17,584,905 42,140 !Commercial Paper 0 0 0 0 Mutual Funds Funds 3,861,592 5,592,794 0 9,454,386 5,592,794 Total $57,629,734 $6,234,934 $11,210,025 _$52 q 4,643 ! ($4 975.,09 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. / 1 � �lLoc. John M. Falconerl Dale Finance Director/Treasuer 003 E E E u u „ „ u C O r.. Z bE o U o3 LL fn „ W u E E > > G v� E z E E c E £ Q toA g o g ~ LL w U r3 m 0 2 O Z u3 '„a a C E E U L o o m 0 O '- c H U g E E L x w r ly F E A Ib i :t wl (n iS iy IE' 'o' 'a 'o I 4), v E 'Si � NCI I,N'I INI I N Ipl IN ~ch p O`p w;! 1 �SUI j . CL s�01 O C I u• it o a c x 'Z S w 0�w N� $ g ito r) Ni i<i I m � ! _ ! I it ICI I�i ,TI Y lag se W� i m I ppp 10 IN'I 10 INI 0) 10 N p IO to Pj P I 0) N 7 IN aDl I IO IOI f0 Ig 1 h I a !QI U. NI _ I9I 18 IPI a 8 , n Q a 1O1 Ip N P1 i IO EI:BI 11R I� I U) in < � 0 I; EVtz OCO��LL I(D �av ED m W _0 .LL I. I. E to OI Im! O. OLLmE<$„ mcCi C C n m o m LL m p t- g Im°W m C O n } IISI I IZ. m ° c ae<I k- aA �E' ��„�ao aN�=mm _ i°' a i� Iai Iml ' E�€€E to Ipi izo n li c9 EZ=�ti2 IE I uo� ! mV ILI, j$. IO`� !E .E'. ICI �x LL U. U. LALLLLAL a w o c c „ N c u mmE h- u al,L� 'S$o� m m m w'„° wwuw13 N N N 004 5 0 c e n � E 025; t� r 3frc u FE- Ow 005 AI NI1�(7 Iph�1�N amp C O^ O c N C N OI NS NNNNV r-Of0 rnGo I�1�O I N b Iml I O I ITIN •�Itp0�1� 0 W� OI wl O N I~ IM N I NN��QIN Q W I V I ,a co Oslo, NIA I i I d � OIN I e ^IN W b N�jO I i � a O �o;~ I I I I N U i C 10 i m m ' c d d E 01 c > C cLL C C C tL O {L LL v �d E cvI M l0� �% Sc d 7LL O 7� AL LL•lI a� LL2aJ cav 9 oc4i °.`sg ac+v c�.e c! c > c LLX �LL uaILLCL 13 UON G UU' U' 60 >cnI <Ul-j F- LL LL i CI. p 117 IN Ig I h yp O � 1p d 4 w 11> yEEc! m I I.a a � aa R � y N c 71`oi Uy»a�� TO N O'N I+YN Opp '.�C-1 77jj �4'f N�p NJN �a ppNOcri Ln Pf �101 iOD_h� 1� INS ��l9 40, < O Nr0ep "C N cp pp CK N O N,5 -,N off hp N� Cp�I Of Wplf�• IOIC O N f N , l.0 f01ff 000N d O r LE, ^ O N ONO1N�Ni0 1N �aD iA;o�no�r� inIN N 40 01 biM. N �I co El,c>o�i�"pn:;Cv ; 10, V1 � N N I E Grp ��IV � � I gat N rf V ONE O �i0i. I � iz. o `r V � s< I� OOaO ct A1O11 w Y 01�C40mlxl, O < cq N O v v h'I M' O f m NI cn i CD N O 0 In 4 co en Mind cn nC I' a^oO�iv'� �a - v we I .3IQQQQ, C NI to^CgCD ,IL cczzzZ, �0,10000000 CM co N `" j Lc) Co LN 60 b9 i v�jQQQQI °zZZI IW I I Q aQQ, SQ aLQ 6. &ZcnZZ p,ZCD�Z�ZI A A A O O r N M QO Itil at�[j O O O ILLa Imo; O - O O O OI t�10 C O YVIN •V1N O O O O OIC4 f ti tFi p m)!rl C v p O O p Ln' `Iti ►.) O O NI a CID co I a r LA j� hI !' 40, I N I W U) C I I G N Z I I i'� _ N i C OIco O O CI I I co O O O C.I ca LL' I C.I � N I ; �tm Cl) .�✓ .�.. � I I I ~ ' C aL)i � I I I i I I I Q.>� Zw44 4) V m Q N aoE cEa �flCE�I1 rn s i15 � ocj°pOpUEN' �iIli lmcaa 9 Er- � c a -EC Z c4L a d C O N cn E; cE w E I .. IS ;Il —im0)E E cU�LL'c E i.cUUX4)ti,= INj OccNlw, O E N ' mm IU:�C i �''�: i H C Y H �,�I I:I C.�m -- I.0 >,E >;n m E �tiu. � i 0 Ei4)U-U-w erg, io, Ujo U � o1� vc/)C-)C� =zlyg��F°-�' Uzi i�g.`3��ii-of �aa °iQ:2. 007 I ^ o pI 33� 2 i l ! g e�n E a I � ■, iY wB gftAAAAA' ��!AAAAA M NNN lob fO co 160 C I O A m AIWj In NVIih tlo9 NGo OD .�!i0 O ihHtO IN A cogcil^ 0 oZ;nioo ;b v aIA Of �iN' o n < �.Ct M ^ A N ��V N o 'N 4�9 lAn 'cc :tn N O' O p'01 W IOiulpjV (+f O �Op �!� N O O O:Of' A ? N pAj M;h, O W r �tn V co 'O h O W� N `.M It9 GQD O M in O'N < NICI 'O. N G !� ' M N N En .- IM < NI.0,'N ILL : to IW 2! A NO [O O O CORD O A R N n O,V 1CK) Y OiW � ,W IOI '1!f W W A.Lq :pp r� O O m'NI, < co O <ItWn cn (O O O �;W- IN. '� (NV O iN.17 -00 04 CV � ��O)p0'M '� t9 W U. In p I00 tN. w O N CDIW''. to r- V O 0��. !A V. A O O �.� O 01 O � NN < A OiOWI_ oir Y O nW M co cp N t(') C6 ILL :V to O O (O:a. A A N O ice, M 'h' ct INN A tOn Y O'*to tOO-O'. CO,ab, a '�� N Go to NN 0) MCID O 04 'm M A (7 O,�Ic to NOQO O, N r 'C1: ylOf, CO O O N, tcp, Q O c0 in A f0 V :M: ,A IN 'CV 'MJ'. A �W 04 tO A W _�, r mV'�I("� : G V CV U3 tf1t^ LO � O O IT CD T N 400 V O n A � O O N C O ILL '< i� N V 'V l0 �! 'Q (O O N!fn (n: O V A A N co lin r W: �� 'a' W N �!OIaWa V'OIN N N CWD r, V N I(Wn. A to OIL ;-, 'O: iN O 21-IW R t(y N:� V M =:N M CO N O Y O Im' INOI i0'CM W LIL Ih: O:� .- ('7 ,V' MI Imo. N en I0)Ih. O �.O W O O) (NO't0 to'o co OIL A A N'W :h. ,r) N N 'e IW A co « tn W cclao O < nlf M y t7 tri �' o (ri h O N O (O to NON 'OWD O It0' W I I ' i E L Imp o, ci L ~ ya. I Ol c Wl O : E x c a! I. N m C C m O) N (3 '� m N i q is to 2 L (xo a mp Q �: to IU C O A ~ (n OQ U cxo u c mIL E c a' Imi C 0 0 C ~ O A> m _�' °a O C O- 2' c : m W i U I Im I C p LL O) C N H a C C d> m a (4'w m' Ot C t 7. (0 } m .O. la �. m' X la 4) W N' o ! ml L IS C� m CU U LL m (L (n 0!IX w (1) Ix 0 � z' U Iw ;zI A CD N Lq O'< O O p O Op m Y :0 O V Otn' �O O N O co (o N Cp O O O co N 0:�: 'vi O 0'O N O to O '0 A O N CO O m :tO a01 In �N cn L I OIN' 0 O N r- co O!N' IN O :O 0 CD N M CT NV .... Div ;0 N 0) co ��Oppf 'O �O O (8 (O O CO O' NOC4 0000 N C) v,0 (O ;(p: O O O C* :r ''A 'A n 0.N1 10 p� IO N to (O N CD 6:C6 ;O 1000! Co CD O cl <O co O!(00 i0 O O O M a0 O .- C N �' v, n v O i co co, I O CD0 a)N. N O: ;0O OIO co CDN O' O AIn I cm rC) .< .'N NI j IC1 CI I i i � Y I C7 N ;co < CD co v i ' m c: Y3 cl m' I E 0 *EIm o a uI y; I m c E: Ci LL: C C CD 1=y /ma d m, 45, ILL:' y y ? N W tm m ly M -y 0 to m c mvcy a: U y� �c C I" E, Q m E o U o c c uz o y of ��' 5' a`� d z w'O-y ' Is WL ' C7 CO _ U VCD (? 310 LgL �i o o m� �LLaao ° o.A a 8o n cr w t 005 CITY OF LA OUINTA CITY CITY RDA RDA FA BALANCE SHEET 09130199 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND ' CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH 2,530,700.97 6.892.402.41 710.86 9,723,814.24 LORP INVESTMENT IN POOLED CASH 705,000.00 705.000.00 INVESTMENT T-BILL NOTES 6 OTHER 26,000,000.00 26,000.000 OC AUTO MALL CASH 1.088.505.25 1,088,505.25 LORP CASH 30,988.17 30.9W 17 BOND REDEMPTION CASH 214,383.88 467.426.23 681 810 11 BOND RESERVE CASH BOND PROJECT CASH 14,173.646, 57 598.926.67 14.772, 573 24 BOND ESCROW CASH PETTY CASH 1,000.00 100000 CASH L INVESTMENT TOTAL 29,920,206.22 22,016,421.03 _ _ 1.067 063.76 63 003,691 01 INVESTMENT IN LAND HELD FOR RESAL ACCOUNTS RECEIVABLE PREMIUMIDISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES 60,300.00 RECEIVABLE TOTAL 9.8W,0D9.92 3,709,568.60 8,260,000.00 WORKER COMPENSATION DEPOSIT 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 MISC. DEPOSITS 2,100.00 _ DEPOSITS TOTAL 39.812.00 GENERAL FIXED ASSETS 1,289,694.28 15,146,522.00 ACCUMULATED DEPRECIATION (585,360.27) AMOUNT AVAILABLE TO RETIRE LIT DEB 10,233,506.05 3,395,11 T03 47,204.46 60,900.00 8.260.000 00 8.368 104 46 (360,823.78) 11.775.86 (349 047 921 49,154.08 49 154 08 200.495.81 176.397.56 376.893 37 24,091.74 2,668,BW.80 2.692.942.54 127,984.00 127.984.00 876.735.90 741,656.90 1.61 a.392.80 6,890,277.20 6.890.277 20 1,251,785.34 1.251.785 34 , 714,002.62 714 002 62 2,033.63 2 033 63 833.40 83340 1,923.00 1,92300 60.300, 00 21.805 578 52 3763700 7500 2.100.00 2481200 26.669.722.33 (585.360.27) 3.395.117 03 AMOUNT TO BE PROVIDED FOR LIT DEB 1.677.482.02 94,696,331.06 8,260,000.00 104,633,813.08 TOTAL OTHER ASSETS 704,334.01 15,146,522.00 1,677,482.02 10,233,506.05 98,091,448.09 8.260.000.00 134.113.292.17 TOTAL ASSETS 40,500,362.15 15,146 522.00 1.677A82.02 25,725,989.63 10.233.596.05 915,091,448 09 9,327,063 76_ 8,250 000.00 208.962 373 7Q LIABILITY ACCOUNTS PAYABLE 7,660.84 11,999.44 19.660.28 DUE TO OTHER AGENCIES 800,810.18 800,810.18 DUE TO OTHER FUNDS 78,290.36 1,517,134.04 22.968.40 1,616,392.80 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 212,071.36 212.071.36 PAYROLL LIABILITIES 2,967.84 2.987.84 STRONG MOTION INSTRUMENTS 5,619.03 5,619.03 FRINGE TOED LIZARD FEES 19,640.W 19,640.00 SUSPENSE 154,743.69 154.743.69 DUE TO THE CITY OF LA OUINTA PAYABLES TOTAL 1,281,823.30 11,999.44 1,517,134.04 22.968.40 2,833,925.18 ENGINEERING TRUST DEPOSITS 198.00 198.00 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 528,772.26 528,772.26 LORP DEPOSITS 15,386.00 15,386.00 DEVELOPER DEPOSITS 1,287,852.98 1,287,852.98 MISC. DEPOSITS 295.650.80 295,650.80 AGENCY FUND DEPOSITS 772,757.48 772,757 48 TOTAL DEPOSITS 2,885,231.52 15.386.W 2,900,617.52 DEFERRED REVENUE 8.270.67 8 260 000.00 8,268,270.67 OTHER LIABILITIES TOTAL 8,270.67 8.260.000,00 8,265,270.67 COMPENSATED ABSENCES PAYABLE 337,580.86 337,BW.86 DUE TO THE CITY OF LA QUINTA 1.327.601.72 8,142,062.34 9,469.664,06 DUE TO COUNTY OF RIVERSIDE 12.466,237 00 12,466,237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068.14a.75 10,068,148.76 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67,415,000.00 (5(W08) 8.260.000.00 75,674,495.92 TOTAL LONG TERM DEBT 1,665,482.58 98,091,448.09 (504.08) 8,260,000.00 108.016.426.59 TOTAL LIABILITY 4,175,325,49 1,677,482.02 1,532,520.04 98,091,448.09 8.282.464.32 8,260,000.00 122,019,239.96 EQUITY -FUND BALANCE 36,325,036.66 15,146,522.00 24.193.469.59 10,233.5W.05 1,044,599.44 86.943.133.74 TOTAL LIABILITY i EQUITY 40.500.362.15 15.146.522.00 1,677,482.02 25,725,989.63 10,233 %&.05 98 091 MB.09-2,327.063 76 8.260.0D0 00 208.962,37 70_ (0.00) (.DO) (O—W) — (.00) CASH i INVESTMENT TOTAL 63,003,691.01 PREMIUMIDISCOUNT ON INVESTMENT (US,047-22J TOTAL SZ664,643.09 -oio T44 4 4& Q" COUNCIL/RDA MEETING DATE: November 16, 1999 ITEM TITLE: Transmittal of Treasurer's Report as of September 30, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated September 30, 1999 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: Ri I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Jdhn M. FalconeM, Finance Director Approved for Submission by: Thomas P. Genovese City Manager Attachment: Treasurer's Report, La Quinta Financing Authority TO FROM: T,i-14t . 4 44" MEMORANDUM La Quinta City Council John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for September 30, 1999 DATE: October 27, 1999 Attached is the Treasurer's Report for the month ending September 30, 1999. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Matured Ending Change !Cash $4,943,554 $0 $4,742,594 $200,960 ($4,742,594) ILAIF 12,198,346 600,000 1,450,000 11348,346 (850,000) US Treasuries 19,083,477 0 5,017,431 14:066,046 (5,017,431) !US Gov't Agencies 17,542,765 42,140 0 17,584,905 42,140 (Commercial Paper 0 0 0 0 0 Mutual Funds 3,861,592 5,592,794 0 9,454,386 5,592,794 'Total $57,629,734_1;__$6,234,934 I $11 2 0 025 _552 654,643 ($41975,091Z I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. "J ( ! )I ) ! John M. Falconer Date Finance Director/Treasuer 00,E II ! I I � lz 3 iu � � a S g°5gE� ^I la v Qq I m 1 ie m T IW W N IN p Im Q O WC' K 7 8I E g I I 8 N 0 M �e NI ILL Y E N EE—'0 i c Io� of I zGwm i� « � E2R I�. Ili Igl la�p' I 8 I uNi m po IN IOI IN M I IO N O 8 Ell` Iof � LL Im CgOI N II Ln � (3I 0 E U iyC G N `� LL N U iyC G N `� LL N I T Cni II II Iml i u S co IDii $ W _O t` to LLWEa °" mcU jli g I I�j mW� W Ed �I i tl i OI O 0) C m lu 0 Izi I a � c ,0 Ig � W I < m j ��j J a I E I E O IO� cl I E$vlc�m€°'o E IC dog i I -LU la g" zSJLL CS v > a$ E�ie�� ce IE Dco of ICI IV. 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O IO is O ao CD N Cl) IW ,O co OiN, 10 00 0'O N O L C, O iM Go US D? ,tD ICON ,A C-i Iv I M 'L .r- OIN' N CA r M IN '.r piN'. C !00 O O':0. N M O !0 .O O: V In cD %cIM' N O to) aA 8 `8; i0 0 C, O to 8 I,co U, CO C OINK 0 CDO'.�. N_ V V O .cl t' cD 'O iO A M N Mtn C' BCD Or IT Ir i :A �r-0IOD1' Ic Q IN co OM r OiWI Op 10 O 010� O IO CO rz V O O;Wi :M OIC01 O OA O IM' CIO m r O :.IN �I �' m 'N M Im CO! i.V- I 10 10 coICO CO � co 10 OIO 1000 O' O CO V O tnn ONj ON1, IN IN O O jA A: �I O M :V ICp CO �1 t0 co s co Lo I i i I ' CJ. NI I ;E, !cI 101 ', arI E al dl ! y �>' o' > 1 .?". OI 1Go! 01 OI _' Cal O i Q! O 40 I m C 3 a. : tC 1.I A i, O CCoo''. :L.,' N 03 C 1 0I a> C, V y U' t c E c 'uE ZO O m 0-2 O m z NI �V > �' � d ,0 C: ,0, C C •�i C y, I C� ICr CC 2 a);"'I �' U mI y = u c O LLHE! ul� -.0) ' t V Ivlm N' 0 LL� U, O`, c c N N CL � O N tV OI ! m ICI O 1D N' C) x 000 CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 09/30/99 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND ASSETS: CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL POOLED CASH 2.830.700.97 6,892,402.41 710.86 9,723,814.24 LORP INVESTMENT IN POOLED CASH 705,000.00 INVESTMENT T-BILUNOTES & OTHER 26,000,000.00 705.000.00 AUTO MALL CASH 1,088,505.25 26 000 000 00 LORP CASH 30,988.17 1,088,505.25 BOND REDEMPTION CASH 214,383.88 467.426.23 30.988.17 681,810 BOND RESERVE CASH 11 BOND PROJECT CASH BOND ESCROW CASH 14,173,646.57 598.926.67 14.772.573.24 PETTY CASH 1,000.00 CASH & INVESTMENT TOTAL 29,920,206.22 22,016,421.03 _ 1,067,063.76 1.000.00 _ 53,003.691 Ot INVESTMENT IN LAND HELD FOR RESAL ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT 47,204.46 (360.823.78) 60,900.00 11,775.86 8,260,000 00 8.368.104 46 LORP-ACCOUNTS RECEIVABLE 49,154Z8 (349.047 92) INTEREST RECEIVABLE 200,495.81 176,397.56 49 154 08 LOAN/NOTES RECEIVABLE 24,091.74 2,668,850.80 376.893 37 DUE FROM OTHER AGENCIES 127,984.00127.984.00 2,692,942.54 DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 876,735.90 741,656.90 1,618.392 80 DUE FROM RDA 6,890,277.20 6,890.27720 INTEREST ADVANCE -DUE FROM RDA 1,251,786.34 ADVANCES TO OTHER FUNDS 714,002.62 1.251.785 34 . NSF CHECKS RECEIVABLE 2.033.63 714 002 62 ACCRUED REVENUE 833.40 203363 TRAVEL ADVANCES 1,923.00 833,40 EMPLOYEE ADVANCES 1.923.00 PREPAID EXPENSES 60,300.00 60.300 00 RECEIVABLE TOTAL 9,836,009.92 3,709,568.60 8,260,000.00 21,605.578 52 WORKER COMPENSATION DEPOSIT 37,637.00 37.637 00 RENT DEPOSITS UTILITY DEPOSITS 75.00 7500 MISC. DEPOSITS 2,100.00 210000 DEPOSITS TOTAL 39,812.00 ________ 39.812.00 GENERAL FIXED ASSETS 1,289,694.28 15,146,522.00 10,233,506.05 26,669,722.33 ACCUMULATED DEPRECIATION (585.360.27) (585,360.27) AMOUNT AVAILABLE TO RETIRE LIT DEB 3,395,117.03 3,395,117.03 AMOUNT TO BE PROVIDED FOR UT DEB 1,677,482.02 94 696 331.06 8,260,000.00 104 633,813 08 TOTAL OTHER ASSETS 704,334.01 15,146,522.00 1,677,482.02 10,233,5W.05 98,091,448.09 8,260,000.00 134,113,292.17 TOTAL ASSETS 40,500,362 15 15 146,522 00 1,677,482.02 25 725,989.63 10,233,506.05 98,091,44809 9,327,06376 0,260,00Q00 208 962.373.70 LIABILITY ACCOUNTS PAYABLE 7,660.84 11,999.44 19,660.28 DUE TO OTHER AGENCIES 800,810.18 800,810.18 DUE TO OTHER FUNDS 78,290.36 1,517,134.04 22,968.40 1,618,392.80 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 212,071.36 212,071.36 PAYROLL LIABILITIES 2,987.84 • 2,987.84 STRONG MOTION INSTRUMENTS 5,619.03 5,619.03 FRINGE TOED LIZARD FEES 19,640.00 19,640.00 SUSPENSE 154,743.69 154,743.69 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,281,823.30 11,999.44 1,517,134.04 22,968.40 2,833,925.18 ENGINEERING TRUST DEPOSITS 198.00 198.00 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 528,772.26 528.772.26 LORP DEPOSITS 15,386.00 15,386.00 DEVELOPER DEPOSITS 1,287,852.98 1,287,852.98 MISC. DEPOSITS 295,650.80 295,650.80 AGENCY FUND DEPOSITS 772,757.48 772,75748 TOTAL DEPOSITS 2,885,231.52 15.386.00 2,900,61T52 DEFERRED REVENUE 8,270.67 8,260,000.00 8,268,270.67 OTHER LIABILITIES TOTAL 8.270.67 8,260,000.00 8,268,270.67 COMPENSATED ABSENCES PAYABLE 337,880.86 337,SW.86 DUE TO THE CITY OF LA QUINTA 1,327,601.72 0.142.062.34 9,469,664.06 DUE TO COUNTY OF RIVERSIDE 12,466,23T00 12,466,237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67 415 000 00 (504.08) B 260 000 00 75,674,495.92 TOTAL LONG TERM DEBT 1,665,482.58 98,091,448.09 (504.08) 8,260,000.00 108.016.426.59 TOTAL LIABILITY 4,175,325.49 1,677,482.02 1,532,520.04 98,091,448.09 8,282,464.32 8,260,000.00 122,019,239.96 EQUITY -FUND BALANCE 36,325,036.66 15,146,522.00 24,193,469.59 10,233,506.05 1,044,599.44 86,943,133.74 TOTAL LIABILITY & EQUITY 40 500,362 15 15 146 522 00 1,677,482,02 25 725 969.63 10,233 5W.05 98.09 448 09 9 327.06 79 8 260.000.00 208 962.373 70- (0.00) (0.00) (03)- - (.00) CASH & INVESTMENT TOTAL 53,003,691.01 PREMIUM/01SCOUNT ON INVESTMENT 1349.047921 TOTAL 5$954,543.09 - -ol0 u � OF tio AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Request by the California Regional PUBLIC HEARING: Water Quality Control Board to Utilize the Council Chambers on January 12, March 15, May 10, June 14, September 13, and November 8, 2000, 10:00 a.m. to 2:00 p.m. Approve a request from the California Regional Water Quality Control Board to utilize the Council Chambers on January 12, March 15, May 10, June 14, September 13, and November 8, 2000, 10:00 a.m. to 2:00 p.m. None None The Board has requested that the Council Chambers be made available on the following days in the year 2000: January 12, March 15, May 10, June 14, September 13 and November 8. The request meets all the requirements of the facility use as contained in the City's Guidelines (Attachment 1). A complete application has been submitted (Attachment 2) for the City Council's consideration. The alternatives available to the City Council include: 1. Approve a request from the California Regional Water Quality Control Board to utilize the Council Chambers on January 12, March 15, May 10, June 14, September 13, and November 8, 2000, 10:00 a.m. to 2:00 p.m.; or 2. Do not approve the request from the California Regional Water Quality Control Board to utilize the Council Chambers; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building & Safety Approved for submission y: Thomas P. Genovese, City Manager Attachments: 1 . City Guidelines 2. Application 10/26/99 c:lagendalchamberuse 002 Amended 12/20/94 ATTACHMENT 1 I. II. IV CITY OF LA QUINTA GUIDELINES FOR USE OF CIVIC CENTER FACILITY 1. Council Chamber - seats 106. 2. Study Session Room - seats 33. 3. Groups are to use the Study Session Room unless the size of the group or the need for audio-visual equipment necessitates use of the Council Chamber. 1. The primary use of the Council Chamber and Study Session Room is for the conduct of meetings for the entities listed below: a) City Council b) Planning Commission c) Community Services Commission d) Design Review Board e) Art in Public Places , f) Investment Task Force g) Other City appointed boards, commissions and committees 1. Other non-profit and Governmental Agencies, 501(c) entities, that serve residents of La Quinta, may be granted permission by the City Council to use the facilities. 1. A person or group desiring to use Civic Center facilities must file an Application for Use Permit with the City Manager's Office. Applications must be completed and submitted at least three calendar weeks prior to the scheduled event, unless otherwise waived by the City Council. 2. All qualified groups using the Council Chamber and Study Session Room must have $500,000 general liability insurance coverage per occurrence, listing the City o-f La Ouinta as an additional named insured. Groups that do not have insurance may purchase special event insurance through the City's insurance policy. 3. All applicants must indemnify and hold the City harmless from any and all losses and/or claims. Indemnification forms will be provided by the City and must accompany submittal of the Use Permit Application. 4. Users of the Council Chamber and Study Session Room will be responsible for all damage to the building, appurtenances thereto, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. 5. The City must be notified as soon as possible of any cancellations, so that the facility may be reassigned. 6. Approval shall be granted by the City Council. The City Manager is authorized to permit a use when the Council meeting schedule precludes Council consideration in a timely manner. Approved permits will be issued to the person filing the application prior to the event. 7. In the interest of widest community use of the Civic Center facilities, no one non-profit community group shall use the facility more than eight (8) hours per month.* 1. The City shall charge for after hours use of Civic Center facilities. Said charge is to recover full cost for use of the facility (personnel, equipment, electricity, etc.) and shall be paid prior to the use. The hourly rate shall be established by the Council during the City's Annual Budget Review process. * Governmental Agencies are exempt from this requirement. VI VII. 2. A refundable cleaning deposit is required. The City may withhold all, or a portion, of the deposit if cleanup is required. The deposit will be established based on the use as follows:* (a) Session Room = $200 (b) Council Chambers (up to 53 people) _ $300 (c) Council Chambers (54 people plus) _ $500 1. City owned audio visual and public address equipment may be used, provided City staff is responsible for its operation. 1. Any proposed use of the Council Chamber or Study Session Room shall not lead to the cancellation of a regularly scheduled meetina. 2. For non -City functions, use of the Chamber and Study Session Room. shall not be prior to 8 a.m. or extend beyond 10 p.m. 3. Food, water, and beverages shall not be consumed in the Civic Center facilities. 4. Smoking shall not be permitted anywhere in the Civic Center. 5. Juvenile organizations shall have adequate supervision when using Civic Center facilities at a ratio of not less than one adult per twenty minors. Disregard of this rule shall be considered cause for immediate cancellation of the Use Permit. 6. Any approved Application for Use of Facilities may be revoked without previous notice where conflicting dates with a City purpose have subsequently developed. For other cause(s), permits may be revoked at any time upon 24 hours notice. * Governmental Agencies are exempt from this requirement. 00 6 7. No animals, except those necessary for disability assistance, are permitted in the Civic Center. 8. No admission fees may be charged, unless as a fund- raiser for the organization renting the facility. 9. These guidelines may be modified at the discretion of the City Council. F FY 1993/94 hourly rate for use of the facilities is $32 007 ATTACHMENT 2 s01 a V QUZKZ - z fy Of THE Organization: CA Regional Water Quality Control Board - 7 (760) Person(s) In Charge: Robert Perdue Phone: 776-8938 Address: 73-720 Fred Waring Drive, #100, Palm Desert, CA 92260 Facility Requested: City Council Chambers Type of Event: Public x Private Description of Activity: Regional Board Meeting Date(s) of Use: See Attached Size of Group: Time of Use: Start a.m./p.m,) 10:00 Finish (a.m.Zip.m.) .2:00 Total Hours of Use 4 x $32.00 /hour = S N/A Certificate of Additional Insured Attached: -or- City Insurance Requested: Fee Paid: S N/A Refundable Cleaning Deposit Paid: S N/A Session Roost = $200 Council Chambers (up to 53 people) _ $300 Council Chambers (54 people plus) _ $500 Total Paid: S N/A The undersigned hereby agrees to abide by the rules and regulations of the C ty f La Quinta relating to the use of lic ac lities. Date: WZ2 Signature: ROBERT PERDUE - Q7u, Title: Supervising Engineering Geologist Deposit Required For: N/A Deposit Returned: Date: N/A S N/A NOTE: The parson signing the application and the statement of information must be an officer of the sponsoring organisation. If the person is not an officer of the organisation for which application is ands, he/she must present written authorisation from the group to sign. 0 8 REGIONAL BOARD MEETING State of California California Regional Water Quality Control Board Colorado River Basin Region EXECUTIVE OFFICER SUMMARY REPORT January 12, 2000, Wednesday 10:00 a.m. City Council Chambers City of Indian La Quinta 78-495 Calle Tampico La Quinta, CA 92253-1504 SUBJECT: Revised Schedule of Board Meeting for Calendar Year 2000 DISCUSSION: The following are revised meeting dates and locations: Dates Locations January 12, 2000 La Quinta March 15, 2000 La Quinta May 10, 2000 La Quinta June 14, 2000 La Quinta September 13, 2000 La Quinta November 8, 2000 La Quinta cc: Region 7 Board Members James Stubchaer, SWRCB, Sacramento Karen O'Haire, SWRCB, Sacramento City of La Quinta, City Council Chambers 009 T4'y,, 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE• STUDY SESSION: Approval of Plans and Specifications for Senior Center Covered Parking, Project 99-13, and Authorization of PUBLIC HEARING: the City Manager to Award the Contract to the Lowest Responsible Bidder Approve plans and specifications and authorize staff to solicit bids for covered parking at the Senior Center in compliance with procedures for bidding minor public works projects contained in Chapter 3.30 of the La Quinta Municipal Code and Charter and in Resolution 98-14 (Attachment 1 and 2, respectively), authorize waiver of security requirements per Resolution 98-14 and authorize the City Manager to award and execute the contract in an amount not to exceed $20,000. Funds in the amount of $20,000 have been approved for this project and are contained in the City's Capital Improvement Budget, Account number 401-695-609- 553. Charter City status enables the City to waive the requirements for prevailing wage and security bonds thus decreasing the cost of the project and increasing the likelihood of obtaining competitive bids. Currently there exists 16 covered parking spaces at the Senior center. The proposed project, when completed, would increase that amount to thirty two. The same plans and specifications that were used for Phase 1 of the Senior Center parking lot expansion will be utilized for this project, and are available for review in the Building and Safety Department. The following is the proposed project schedule: November 16, 1999 Authorization to Bid December 3, 1999 Bid Opening December 10, 1999 Award of Contract/ Contractor Orders Parking Structure January 31, 2000 Materials Arrive at site (6-8 weeks after order) March 1, 2000 Acceptance of Completed Project Due to current negative bidding climate, staff is proposing that the security requirements of a bid bond and a performance bond be waived per Section 4 A of Resolution 98-14 in order to increase the possibility of obtaining responsive bids. The alternatives available to the City Council include: 1. Approve plans and specifications and authorize staff to solicit bids for covered parking at the Senior Center in compliance with procedures for bidding minor public works projects contained in Chapter 3.30 of the La Quinta Municipal Code and Charter and in Resolution 98-14 (Attachment 1 and 2, respectively), authorize waiver of security requirements per Resolution 98-14 and authorize the City Manager to award and execute the contract in an amount not to exceed $20,000; or 2. Do not authorize staff to solicit bids, waive the security requirements, or award the contract to the lowest responsible bidder; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building and Safety �A—p--prrov d for submissi n Thomas P. Genovese, City Manager Attachments: 1. Chapter 3.30 La Quinta Municipal Code and Charter 2. Resolution 98-14 ATTACHMENT 1 Chapter 3.30 PUBLIC WORKS CONTRACT Sections: 3.30.010 Solicitation and selection criteria. 330.020 Solicitation and selection for major public works projects. 3.30.030 Solicitation and selection for minor public works projects. 3.30.040 Contract incentives. 330.050 No prevailing wage requirement. 330.060 Applicability of other state contract code requirements. 330.070 Exceptions to the procedures prescribed in this chapter. 330.010 Solicitation and selection criteria. A. Contracts for public works projects, as defined in Section 20161 of the California Public Contract Code, shall be awarded to the lowest responsible bidder. B. The city council may, by resolution, prescribe specific procedures and rules governing the solicitation of bids and award of contracts for public works projects. (Ord. 315 § 4 (part), 1998) . BRck 330.020 Solicitation and selection for major public works projects. A. Bids shall be solicited by invitation published in a generally recognized source of local public works contract information. B. Bids shall be publicly opened and announced at a time and place stated in the published invitation for bids. C. Contracts shall be awarded by the city council. (Ord. 315 § 4 (part), 1998) 330.030 Solicitation and selection for minor public works projects. A. Bids shall be solicited by written or verbal invitation or as specified in Section 3.30.020A, or a combination thereof, and shall obtain, whenever feasible, at least three competitive bids. B. The city council may by resolution authorize the award and execution of contracts by the city manager and department directors. C. The department administering the contract shall keep written records of proposals and contracts for a period of one year following the award of contract. (Ord. 315 § 4 (part), 1998) 3.30.040 Contract incentives. Contracts for public works projects may include monetary or other incentives for superior performance or early completion of the work. (Ord. 315 § 4 (part), 1998) 3.30.050 No prevailing wage requirement. The city shall impose no prevailing wage requirement. (Ord. 315 § 4 (part), 1998) 3.30.060 Applicability of other state contract code requirements. With the exception of local procedures and rules set forth in this chapter and resolutions adopted pursuant thereto, public works projects shall conform with state requirements for public works projects. (Ord. 315 § 4 (part), 1998) 330.070 Exceptions to the procedures prescribed in this chapter. A. Contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations shall be exempt from provisions of this chapter, and any resolutions established pursuant thereto, which would jeopardize the availability of the funding or participation. B. Solicitation of bids for design/build projects may be by direct invitations to qualified contractors. Selection of firms for such projects may consider the quality of the services offered. In all other respects the solicitation, selection and award of contracts for design/build projects shall conform with the provisions of this chapter. 82-1 (La Quinv 5-98) 034 C. The city council may authorize the award and execution of contracts for public works projects without competitive bidding provided that such award is in the best interest of the city or of the public health, safety and welfare. D. The city manager may authorize the solicitation, selection, award, and execution of contracts for public works projects by the most expeditious method where time is of the essence to prevent an emergency lack of critically needed services. If the contract is for a major public works project, it shall be submitted for ratification at the next regular city council meeting. E. The city council may, by resolution, establish local -contractor preference advantages in the award of contracts for public works projects. (Ord. 315 § 4 (part), 1998) (LA Qninta 5-98) 82-2 G '..' `J ATTACHMENT 2 RESOLUTION NO. 98-14 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA REGARDING SOLICITATION OF BIDS AND AWARD OF CONTRACTS FOR PUBLIC WORKS PROJECTS WHEREAS, pursuant to Chapter 3.30 of the La Quinta Municipal Code (LQMC), the City Council desires to prescribe specific procedures and rules governing the solicitation of bids and award of contracts for public works projects; NOW, THEREFORE, the City Council of the City of La Quinta, California, does resolve as follows: Section 1: Applicability The procedures and rules herein shall apply to the solicitation of bids and award of contracts for public works projects pursuant to LQMC Chapter 3.30. Section 2: Local Contractor Preference A. For the purposes of this Chapter, the term "local firm" shall mean a firm which has both maintained its headquarters or permanently -staffed regional office and has held a business license within the area encompassed by the boundaries of the Coachella Valley Association of Governments for a minimum of six consecutive months immediately prior to the closing date for submittal of bids on the contract. B. Determination of the lowest responsible bid for any public works contract shall allow an advantage of two percent (2%) of the lowest bid received to bids under which at least fifty percent (50%) of the contract cost is for work performed by local firms. C. Bidders desiring local preference shall submit, with their bids, in separate, unsealed packages, applications for local preference including qualifying evidence of local -firm status and a listing of the bid items and quantities to be performed or furnished by local firm(s). D. The Public Works Director shall review applications and accept or reject them based on completeness and the adequacy of evidence of local firm status. The denial of local firm status for any bid shall not affect the validity of the bid. E. Decisions regarding local -firm status shall be the sole discretion of the City and shall be deemed final at the time the contract is awarded. In submitting an application for local preference on any contract, the applicant shall agree that the M0 • A Resolution No. 98-14 Page 2 granting or denial by the City of local preference to any bid or bids submitted for the contract shall not constitute cause for any claim of loss or damages suffered by the applicant. F. If a bidder qualifying for local -firm status is awarded a contract for an original amount higher than the lowest responsible bid received and the bidder fails to utilize local firms for the required percentage of the work in the original contract, and said failure is not due to variations from the estimated quantities or other factors unrelated to the bidder or bidder's subcontractors, the City shall have the right to deduct from the amount paid under the contract the difference between the bidder's original bid and any lower responsible bid submitted by a non -local firm. Section 3: Major Public Works Projects Major public works projects are defined as those projects having an estimated value of twenty five thousand dollars or greater. The solicitation and selection of bids and award of contracts shall conform with LQMC Section 3.30.020 and the following: A. Invitation for Bids. An Invitation for Bids (the "Invitation") shall be published in a newspaper, electronic bulletin board, world wide web site, or other generally -recognized source of local public works contract information, at least ten days prior to the date of the opening of bids. Invitations shall include general descriptions of the work to be performed, the time and place of the opening of bids, the place where bidders may obtain Bid Documents, the amount of bid security required, and the amount and nature of performance and labor and materials security that will be required of the successful bidder. B. Form of Bids. Bids conforming with the requirements of the Invitation shall be submitted to the Department Director (the "Director") in sealed packages or by other means which will prevent the divulging of bids prior to the stated time for opening of bids, all as specified in the Invitation or the Bid Documents. Unopened bids should be clearly marked or otherwise identifiable as bids for the project to which they apply. C. Bid Security. Bids shall be accompanied by cash, cashier's check, certified check, surety bond, or other form of security stated in the Invitation or bidding documents, in a sum equal to ten percent of the amount of the bid. Resolution No. 98-14 Page 3 D. Opening of Bids. At the time and place stated in the Invitation, the bids shall be publicly opened and announced. The bid amounts shall be tabulated and the tabulation shall be available for public inspection at the Public Works Department during regular business hours for a period of not less than thirty calendar days after the bid opening. E. Review of bids. The Director shall review all bids received for completeness, accuracy, responsiveness to the Invitation for Bids and Bid Documents, and the City's experience with or knowledge of the qualifications and reliability of each bidder and shall prepare a recommendation for the City Council. The Director's review shall consider the following: 1. Written amounts shall take precedence over associated numeric amounts. Mathematical errors, if found, shall be corrected and shall not disqualify a bid. The corrected total shall be the bid amount considered in determining the lowest responsible bidder and shall be the contract amount awarded if the bid is selected. 2. If one or more responsible bidders qualify for local preference, and the lowest responsible bidder does not qualify, the Director shall allow the two -percent preference to qualifying bids in determining the lowest responsible bidder. F. Award of contract. Contracts shall be awarded by the City Council to the lowest responsible bidder. Determination of the lowest responsible bidder shall be at the sole discretion of the City Council pursuant to findings and recommendations presented by the Director of Public Works at the time of the award of contract. G. Equal bids. If two or more equal low bids are received, the City Council may award the contract to any one of the equal low bidders. H. No bids. When no bids are received from responsible firms, the City Council may accomplish the project in any manner it sees fit. I. Rejection of Bids. The City Council may reject any or all bids presented and may then direct that the project be re -advertised, may authorize negotiation of a contract with one or more responsible firms, or may resolve that the project can be performed more economically by City forces, day labor, time and materials contract, or other method. J. Execution of contract. The successful bidder shall execute the contract and furnish required performance security and labor and materials security within ten days after the City mails or otherwise forwards a written notice of award to the bidder. Resolution No. 98-14 Page 4 K. Forfeiture of bid security. If the successful bidder fails to execute the contract and furnish security within the stated time, and said failure is not primarily due to actions or omissions of the City or to acts of God, the bidder shall forfeit the bid security provided. The City Council may then consider the bid of the next lowest responsible bidder. L. Release of bid security. Bidders are entitled to the return of their bid security unless forfeited as provided herein. The City shall retain all bid security until a contract has been executed or until the City Council rejects all bids at which time all bid security not forfeited shall be returned to the appropriate bidders. M. Disposition of forfeited bid security. The City shall retain forfeited bid security until a contract is awarded to another firm or the project is canceled. The City shall retain an amount equal to the difference between the forfeiting firm's bid and the new contract amount, if any, and an additional amount equal to administrative and other costs incurred as a result of the failure of the forfeiting bidder to enter into a contract and provide required security, and shall return any remaining amount of the bid security to the forfeiting bidder. N. Performance security and labor and materials security. The bidder to whom the contract is awarded (the "successful bidder") shall furnish performance security and labor and materials security in amounts specified in the Invitation or Bid Documents. Section 4: Minor public works projects Minor public works projects are defined as those projects having an estimated value of less than twenty five thousand dollars. The solicitation and selection of bids and award of contracts shall conform with LQMC Section 3.30.030 and the following: A. Security. Bid security and labor and materials security shall conform with the requirements for major public works projects but may be modified or waived if warranted and in the best interest of the City. 1. The City Council may award contracts. 2. The City Manager may award and execute contracts exceeding ten thousand dollars with the approval of the City Council. Ci Resolution No. 98-14 Page 5 3. The City Manager may award and execute contracts for ten thousand dollars or less, and may waive competitive bidding if in the best interest of the City, provided there are unencumbered appropriations in the fund accounts against which the expenses are to be charged. 4. Department Directors may award and execute contracts of two thousand five hundred dollars or less with or without competitive bidding provided there are unencumbered appropriations in the fund accounts against which the expenses are to be charged. Section 5: Exceptions Exceptions to the procedures specified herein shall be as specified in LQMC Section 3.30.040 and as follows: A. The authority awarding the contract may waive irregularities in bids received provided that such waiver is in the best interest of the City and does not result in unfair advantage to any bidder. PASSED, APPROVED and ADOPTED this 3d day of March, 1998 by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None I- Jb-HfVJ. PERAMayor City of La Quinta, California 010 Resolution No. 98-14 Page 6 ATTEST: . AUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: A'd .oL— ad., . 0 mgl 0 DAWN C. HONEY ELL, City Attorney City of La Quinta, California 6,11. c&t,, 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: 5 ITEM TITLE: Approval of an Award of a Professional STUDY SESSION: Services Contract to Vali Cooper and Associates to Provide Construction Management Services for PUBLIC HEARING: Project 99-05, Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1 Award a professional services contract in the amount of $444,494 to Vali Cooper and Associates to provide construction management services for Project 99-05, Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1. Sufficient funding is available within the project budget to award a Professional Services Agreement (Attachment 1) in the amount of $444,494. The current project budget for technical services is $987,273. The City Council previously awarded contracts for technical services in the amount of $42,960 for materials testing, and $98,675 for construction staking, leaving a budget account balance of $845,638. In accordance with the "Amendment Number Two to the City of La Quinta - City of Indio - County of Riverside - CVAG Reimbursement Agreement and Memorandum of Understanding," the following represents the estimated funding contributions by each Agency:: Agency Prelmmunary Design Final Design/Construction Total CVAG (75%) $450,000 $1 1,296,245 $1 1,746,245 City of La Quinta $90,000 $2,472,145 $2,562,145 City of Indio $57,000 $1,293,270 $1,350,270 County of Riverside $3,000 $0 $3,000 TOTAL: $600,000 $15,061,660 $15,661,660 TAPW DEPT\CO U NC IU 1999\991 116b. wpd The following revenue is available to cover the City of La Quinta's funding share in the City's Fiscal Year 1999-2000 Operating Budget: Infrastructure $2,882,008 SLTPP $1,299,992 TOTAL: $4,182,000 The Cities of La Quinta and Indio have obtained State Local Transportation Partnership Program (SLTPP) Cycle 9 funding for these improvements. The City of La Quinta's maximum share of SLTPP funding is $1,299,992.57 for Jefferson Street between Avenue 48 and Avenue 54. The City of Indio's maximum share of SLTPP funding is $298,620.00 for the bridge improvements south of Highway 1 1 1 . None. The proposed Jefferson Street Improvements will be constructed in two phases. Phase I improvements begin at Highway 111 and end at Avenue 54. Phase II improvements begin at Indio Boulevard and end at Highway 1 11 . This project has been on an accelerated pace in order to capture nearly $1.6 million of additional SLTPP funding. On May 18, 1999, the City Council approved the PS&E and authorized staff to advertise and receive bids for Project 99-05, Jefferson Street Improvements, Avenue 54 to Highway 1 1 1 . On June 29, 1999, the City Council awarded the construction contract for the Jefferson Street Improvements - Phase I to Granite Construction. Construction management services are required in order to assure conformance with the plans and specifications and quality of workmanship. During the City Council meeting of August 3, 1999, the City Council acknowledged the need for professional consulting services, approved the Request for Proposals, and approved the consultant selection committee. The approved consultant selection committee members include: Chris A. Vogt, Public Works Director/City Engineer John M. Freeland, Senior Engineer James Lindsey, Assistant Engineer Representative from the City of Indio (Declined) Representative from CVAG (Declined) 002 TAPW DEPT\COU NCIL\ 1999\991 116b.wpd The City of Indio and CVAG were notified of the list of proposed consultants and did not add or delete any from the list. The following 'short' list of consultants sent requests for proposals: Robert Bein, William Frost and Associates John Wheatley and Associates Vali Cooper and Associates Tom Berg and Associates Harris and Associates CALTROP Engineering Corporation On Friday, October 29, 1999, staff received written work proposals from the following firms: CALTROP Engineering Corporation Harris and Associates Vali Cooper and Associates On Monday, November 1, 1999, the consultant selection committee interviewed those consultants who submitted work proposals. Based upon the written proposals received, and the strength of the interview, the consultant selection committee determined the firm of Vali Cooper and Associates to be the "most" qualified. Vali Cooper and Associates (VCA) presented personnel with extensive experience in bridge and roadway construction as well as direct experience with the local agencies, such CVWD and IID. VCA demonstrated the ability and willingness to perform the construction management duties to the satisfaction of the selection committee. Public Works staff negotiated the rates with VCA based upon salary, overhead, and profit. The alternatives available to the City Council include: 1 . Award a professional services contract in the amount of $444,494 to Vali Cooper and Associates to provide construction management services for Project 99-05, Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1; or 2. Do not award a professional services contract to Vali Cooper and Associates to provide construction management services for Project 99-05, Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1; or 3. Provide staff with alternative direction. 003 TAPW DEPT\COU NC IL\ 1999\991 116b. wpd Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Professional Services Agreement 004 TAPW DEPT\COUNCIL\ 1 999\991 1 16b. wpd ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Vali Cooper and Associates("Consultant"). The parties hereto agree as follows: • • •� W11 N IFII ki 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Project 99-05, Jefferson Street Improvements, Phase 1 - Avenue 54 to Highway 111 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses. Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, ® it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the VCA psa.wpd PAGE 1 of 13 event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 1 MKOT91 M 01 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed FOUR HUNDRED FORTY-FOUR THOUSAND FOUR HUNDRED NINETY-FOUR AND NO/ONE HUNDREDTHS Dollars ($444.494.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. MIMMOV 191M►, F-1► 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. VCA psa.wpd PAGE 2 of 13 1 ••:/ ►� •► • 1 •�► 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Joyce Clark. P.E.. Executive Vice President It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be John M. Freeland. Senior Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City C oo erp ation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and ()Q 8 VCA psa.wpd PAGE 3 of 13 naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Iniuxy/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. 009 VCA psa.wpd PAGE 4 of 13 C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 010 VCA pss.wpd PAGE 5 of 13 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. Upon written notice to the Consultant the City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting parry on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. G111' vcA psa.wpd PAGE 6 of 13 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Chris A. Vogt 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: Valli Cooper and Associates Attention: Agnes Weber, P.E., Contract Mgr. 41 Washington Avenue Point Richmond, CA. 94801 (510) 215-0264 Fax (510)215-0760 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this 012 VCA psa.wpd PAGE 7 of 13 Exhibit A Scope of Services The consultant's scope of services shall include but are not limited to; • Review contract documents, plans, permit requirements. • Schedule and attend a field walk with the Inspector, Design Engineer and City representatives. • Schedule and chair a kick off meeting with the City to discuss the proposed work plan and special concerns presented at the preconstruction meeting. • Schedule and chair a kick off meeting with the utilities. • Provide a preconstruction agenda to the City for approval, and schedule a preconstruction meeting and notify attendees. • Provide the necessary coordination and reports to the City of Indio and CVAG. • Maintain at the project site, on a current basis; the following: Recorded copies of all contracts, drawings, specifications, addenda, change orders and other modifications in good order and marked to record all changes made during construction; shop drawings; product data; samples submittal; purchases; materials; equipment; applicable handbooks; maintenance and operating manuals and instructions; and other related documents and revisions which are relevant to the contract work. • Provide regular status reports to the City of La Quinta as required. • Review laboratory, shop and mill test reports of materials and equipment, and coordinate as required with Design Engineers. • Prepare and send a Weekly Statement of Working Days to the Contractor. • Monitor Contractor's certified payroll. • Coordinate closely with the Caltrans Inspector. • Monitor permit requirements from the Imperial Irrigation District. • Monitor permit requirements from the Coachella Valley Water District. • Administer the construction contract in conformance with the requirements set forth in the Standard Specifications for Public Works Construction, the City of La Quinta and the City of Indio. • Administer the bridge construction in conformance with the requirements set forth in Caltrans Standard Plans and Specifications, 1992 edition. • Conduct weekly on -site construction progress meetings with Contractor, Subcontractors, City Staff, general public, business owners, and other consultants to discuss matters such as procedures, progress, problems, and scheduling. Prepare and distribute meeting minutes. • Monitor all inspection activities. • Maintain an open door policy and meet with the general public as needed regarding the street construction and make recommendations to address their concerns. 014 VCA psa.wpd PAGE 9 of 13 • Receive from the Contractor and process all shop drawings, project data, samples, and other submittals. Establish and implement procedures for expediting the processing and approval of submittals. • Coordinate submittal review with Design Engineer on an as needed basis. • Coordinate with the City Engineer and other City Departments. • If necessary, document all claims and maintain for account records. • Administer implementation of project's Traffic Control Plan and perform weekly review for conformance to approved plan. • Coordinate and schedule construction surveying by City's consultant. • Coordinate testing requirements and scheduling of materials testing by City's consultant. • Review and analyze the Contractor's schedule (monthly), including activity sequences and duration, schedule of submittal and schedule of delivery for products with long lead time. Work with Contractor to maintain the project schedule to show current conditions and suggest revisions as required. By reference and attachment the scope of work identified in the City's Request for Proposal and the Consultant's Work Proposal, are incorporated to define and embody the contract Scope of Services. 015 VCA psa.wpd PAGE 10 of 13 SCOPE OF SERVICES To follow is a description of the tasks we typically perform on projects similar to the City of La Quinta Capital Improvement Project No. 99-05, Phase I Jefferson Street Improvements and our approach to managing these tasks. The deliverables of our service are a quality project within your budget and schedule. Throughout the project, you will receive status reports and updates to help you make informed decisions regarding the contract. At the completion, you will receive a well -organized report of completion and project documents ready to archive. PRE -CONSTRUCTION ACTIVITIES Preparation A complete site visit to familiarize oneself with the construction area is essential to effectively prepare our project personnel for the construction. Our staff has reviewed the project plans, specifications, permits and other project specifics and prepared a possible CPM schedule scenerio, included in the next section. Some of the items we typically look for prior to the start of construction include: ♦ Permitting agency requirements including water district, Caltrans, RWQCB, Fish& Game, railroads, etc. ♦ Traffic staging detours and impacts - ease of flow of traffic through the jobsite ♦ Overall staging plans for the project - do they make sense? Is there a better way to stage the work? ♦ Utility relocations • Check as -built locations • Conflicts with plans and staging • Verify that utility "by others" windows are reasonable and that utility companies are on schedule to do the work ♦ Check plans for: • Construction feasibility and practicality • Selection and availability of material, methods and techniques • Limitations of site and permit requirements • Obvious errors, omissions and ambiguities • Sequencing of operations - do they make sense? Will deadlines be met? Establish Relationships and Finalize Project Parameters with the City of La Quinta Our contract manager, Agnes Weber, will assist David in meeting with you to establish expectations and authority. Parameters to discuss and determine include: ♦ Project filing system ♦ Lines of communication ♦ Levels of authorization ♦ Procedures for progress payments & cost segregation ♦ Procedures for contract change orders ♦ Potential claim management ♦ ♦ Project emergency procedures Local emergency services notification and access ♦ Public interaction highlights At this time, we will also establish communication and procedures with your materials testing and surveying consultants. This relationship must be seamless to the contractor. Turn -around times for test results and response to approved staking requests must be timely and within the contractual requirements to avoid potential delay claims from the contractor. David must understand the contractual obligations to meet these time commitments for these firms. Pre -Construction Documentation of Site .� Documenting the site prior to construction is essential. Good documentation can often mitigate disputes between the owner, contractor and property owners within or adjacent to the project limits. Our documentation includes photographs and videos of the construction site. Special attention will be given to sensitive areas. We can also perform pre -construction condition surveys with individual property owners if warranted. This information is logged and filed with the project files. r E SCOPE OF SERVICES Establish Partnering Relationship with Contractor, City of La Quinta Staff, Permitting Agency Staff, Utility Companies, etc. Generally, we establish partnering relationships through informal means by meeting with the contractor, project sponsor staff and other involved entities prior to construction to agree on project parameters. These include project administration procedures, establishing channels of communication and authority, and clarifying the need for cooperation to have a successful project. Pre -Construction Meeting All appropriate persons for the pre -construction meeting will be invited, including City of La Quinta staff, City of Indio staff, Coachella Water District pump station oversight personnel, utility company representatives, Caltrans oversight staff and any other involved entities. At this meeting, project specifics are discussed including contract submittal requirements, change order and potential claim procedures, contractors construction schedule, technical issues and safety procedures. An agenda, meeting minutes and action lists are prepared. CONSTRUCTION PHASE SERVICES Agnes Weber, contract. manager, will provide oversight and technical support to all VC&A staff during the course of the project and will ensure that all the tasks are being performed to the satisfaction of the City of La Quinta. She will also monitor our construction management staffing and budget and respond to all of your concerns or needs relative to our services. Our resident engineer, David Toschak, with the assistance of his field team, is responsible for performing all of the construction management tasks. , Contract Administration VC&A has developed a Construction Administration Tracking System (CATS) to effectively perform the contract administration requirements of a project. CATS is modeled after the Caltrans Construction Manual and is easily tailored to fit your internal administration procedures. It has passed several Caltrans audits on our existing and past projects. It also meets federally funded project requirements. CATS contains a system for organizing project files and computer generated forms and spreadsheets to assist in tracking correspondence, submittals, BFI's, contract change orders, progress pay estimates, as well as documenting materials testing results. The forms are easily tailored to meet the needs of any agency or project. Our field team can utilize the CATS system to perform the document control for this project. The CATS manual will satisfy the following aspects of document control: ♦ Maintaining project files ♦ Submittal logs ♦ FIR logs ♦ Correspondence tracking ♦ CPM schedule baseline & submittals ♦ Tracking contract change order status ♦ Tracking progress pay estimates and overall project budget ♦ Tracking potential claims ♦ Tracking materials testing results and follow-up Our resident engineers, or in some cases our office engineers, have the overall responsibility of setting up the contract administration system prior to the start of construction. Typically, inspectors and/or an office engineer assist our resident engineers with the contract administration aspect of our services. For your project, Kimberly Sinclair, our senior office engineer, will assist David in setting up his project records. She will be available to assist David with record keeping issues and will audit these records on a regular basis for quality control purposes. 017 SCOPE OF SERVICES In addition to setting up the project files, David will establish and implement systems for the following tasks: ♦ Submittal review procedures ♦ Processing contract change orders and requirements for approval ♦ Claims management - CATS has a file category dedicated to potential claims. All information relative to a potential claim is filed and logged in this category. Construction claim reports will be prepared and distributed. You are be kept informed regarding the status of potential claims. Our resident engineer will determine the merit of the potential claim and recommend a course of action to you. VC&A has claim specialists on staff who are available to provide additional support to our field personnel. We stay current in industry trends, typical construction methods and standards of practice, and precedents in construction in order to make educated decisions and assist our clients with potential claim settlements. Our resident engineer is also responsible for the following contract administration functions: ♦ Conduct weekly progress meetings to discuss status of project and project issues, including preparing and distributing the minutes of weekly meetings ♦ Preparing an 'as -built' CPM schedule for claims mitigation purposes ♦ Assess the need for contract change orders, negotiate and prepare them, and prepare change order reports ♦ Perform review of contractor's construction baseline and progress schedules - check for compliance with contract documents, logic of sequencing, durations, and milestone activities - use the schedule as a tool to track progress and monitor construction delays ♦ Perform a review with contractor's safety program to verify compliance with contract documents. Note that VC&A staff are not responsible for the contractor's implementation of, or compliance with, its safety program and compliance with CalOSHA requirements ♦ Potential claim mitigation Permits & Utilities VC&A staff have the qualifications to coordinate any utility relocation work prior to and during construction. All project permits, including Caltrans encroachment permits and cooperative agreements, will be reviewed and the contractor monitored for compliance during construction. In addition, we have staff expertise in storm water pollution prevention plan implementation and inspection. Many of our staff are SWPPP certified and perform inspections on VC&A projects to monitor compliance with National Pollutant Discharge Elimination System Permits. On -Site Inspections Agnes Weber, contract manager, will work with'you to coordinate and integrate available city inspectors into the construction management team. She will work with David and you to determine the level of inspection support required throughout the contract and deliver additional VC&A inspection as required. All field inspections are documented on the field inspector's Daily Diary in accordance with the City, and if applicable, Caltrans procedures. Photographs are taken prior to and during construction, logged and filed with the project files. The inspector's field activities include: ♦ Monitoring the contractor's work for general conformance with the plans and specifications ♦ Documenting the progress of the work with daily diaries and photographs ♦ Carefully monitoring contract change order work in the field ♦ Measuring and calculating quantities ♦ Coordinating material testing ♦ Coordinating surveying and construction staking ♦ Reviewing and logging materials test results and addressing non -conforming tests ♦ Assisting the resident engineer with filing and other job related paper work ♦ Coordinating and conducting final inspections SCOPE OF SERVICES Project Status Project status reporting is one of the primary 'deliverable' products you will see from our field team during the project. The City will be updated on the status of the project on a weekly basis. VC&A staff use a Resident Engineer's Weekly Report for this purpose. Monthly status reports are submitted to the owner to give an overview of the construction progress, financial status, potential claims, contract change order status, work completed during the month and work contemplated for the following month. This report also summarizes the anticipated cash flow of the remaining work, including all hard costs such as change orders and item over- & under -runs as well as soft costs such as potential claims. An example of this report is included in this section. Cost Control The VC&A CATS manual contains a system for tracking and monitoring the actual construction costs on a ' project. It includes spreadsheets to track progress pay estimates, item overruns and underruns and contract change orders. The status is reported monthly on the status report. Materials Testing Either VC&A's resident engineer or the lead field inspector is the main coordinator between the contractor and your materials testing consultant, Southland Geotechnical Consultants. Materials test results are reviewed, logged and filed in the project files. Any failed tests are addressed and appropriate correction measures are taken and documented. Construction Surveying Construction staking requests are generally required from the contractor and submitted to the resident engineer to verify that the area is ready for staking. The staking request is forwarded promptly to your construction surveyor, Tri-Star Surveying. Typically, they perform the construction staking within 48 hours of receiving the request and return survey data 48 hours thereafter or within the time frame specified on the staking request. POST -CONSTRUCTION SERVICES A project is only truly completed when all the construction is complete, including the punchlist items, the final payment is approved and accepted, and the project paperwork is completed and archived. The schedule for this part of the process is as sensitive as any and must be attended to efficiently. The tasks include: ♦ Developing a punchlist of remaining items of work after contractor is substantially completed with the work and following through with the contractors completion of those items. ♦ Conducting a final project review with the owner and other agencies that must accept the work. Upon satisfactory completion, the resident engineer submits a formal recommendation for project acceptance. ♦ Preparing the proposed final payment, addressing the contractor's exceptions and submitting final payment requests in the time -frame required by law ♦ A final submittal package of all field records is submitted to the owner in an organized manner. Along with the records, a project completion report is prepared which includes: A summary of change orders and potential claims A summary of the materials tested and incorporated into the work Final project schedule Final project expenditures Summary of final acceptance => As -built drawings 019 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed FOUR HUNDRED FORTY-FOUR THOUSAND FOUR HUNDRED NINETY-FOUR AND NO/ONE-HUNDREDTHS Dollars ($444.494.00) except as specified in Section 1.6 - Additional Services of the Agreement. Reimbursables shall be paid at 100% of actual cost without markup, overhead or additional profit. Eligible reimbursable items are: • Office and Utilities @ $3,000/mth (not -to -exceed) • Cellular telephone service @ $150/person/mth (not -to -exceed) • Computers @ $200/computer/mth (not -to -exceed) unit prices are for budgetary purposes only, all reimbursables will be paid at actual cost to the consultant. VCA psa.wpd PAGE 11 of 13 _ J y U 32 o d FL N t co �0 3 co C CL d W 7 C gCOO .O OC C m CO N CD E mCL O°D H {gy�pp U C m d C Ctm 3 O C O C — = •— .m J C O ' t m R 8 d c a E O>U 58 0—o OD LO SQ a� O F� H H fa� H H 64 a J d ~ m ` m C C W omc C ._ C =�0 Mew obi m 0 a v 0 �' `� 0wa0wav�m m d ww 0 d r m E m W co C coC LL CO = E 040wm2 Lo m C m c 0 0 h O V U N � m C U C_ m E a E 5 a m v � 42 c E E 8� U E tQ yy�� W vet (j MID ft p — 0 : N L = cc m c m !EV L QUO°�►=0Q ca 021 Exhibit C Schedule of Performance Consultant shall complete all services within three hundred sixty-five (M) days of the date of this Agreement. Or within 35 days of project acceptance and the recordation of the notice of completion by the Riverside County recorder's office, which ever is the later. 022. VCA psampd PAGE 12 of 13 Exhibit D Special Requirements None specified. n L 3 VCA psa.wpd PAGE 13 of 13 T4h), 4 4Qut«tw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Adoption of a Resolution Accepting Donations From Various Organizations and Individuals PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council accepting donations from various organizations and individuals to the La Quinta Senior Center. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: Books for the Bookless Program has donated twenty new hardback books to the La Quinta Senior Center. Friends of the La Quinta Senior Center has donated a V6-CF Bartlett Automatic Kiln Control, up -grading the kiln from manual to automatic operation, and eight copies of Printshop Deluxe Version 6 software to be used for senior computer classes to the La Quinta Senior Center. Mr. Fred Mosher has donated a BJC-2000 Cannon Color Bubble Jet Printer for senior computer classes to the La Quinta Senior Center. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting donations from various organizations and individuals to the La Quinta Senior Center; or 2. Do not adopt a Resolution accepting the donations; or 3. Provide staff with alternative direction. Respektfully suomitted, Dodie Horvitz, Community Services Director Approved for submission by: Thomas P. Genovese, City Manager A:\RESOLUTION.wpd OUP RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A GIFT WHEREAS, on November 4, 1999, Books for the Bookless generously donated twenty new hardback books to the La Quinta Senior Center; and, WHEREAS, on November 4, 1999, the Friends of the La Quinta Senior Center donated a V6-CF Bartlett Automatic Kiln Control up -grading the kiln from manual to automatic operation, and eight copies of Printshop Deluxe Version 6 software to be used for senior computer classes to the La Quinta Senior Center; WHEREAS, on November 4, 1999, Mr. Fred Moser donated a BJC-2000 Cannon Color Bubble jet Printer for senior computer classes to the La Quinta Senior Center; WHEREAS, the gifts were offered for donation to the City of La Quinta and were not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City of La Quinta to accept the donations. NOW THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: The City of La Quinta hereby accepts the donations from various organizations and individuals to the La Quinta Senior Center. PASSED, APPROVED, and ADOPTED this 161h day of November, 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 00 T-i-tit 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Authorization for Overnight Travel for the City Clerk PUBLIC HEARING: to Attend the Election and New Law Seminar in Monterey, California, December 8 - 10, 1999 RECOMMENDATION: Approve authorization for overnight travel for the City Clerk to attend the annual League of California Cities New Law and Election Seminar in Monterey, California, December 8-10, 1999. FISCAL IMPLICATIONS: The approximate cost for the conference is $900 including registration, lodging and meals. Funds are available in the City Clerk's Travel and Meetings Account No. 101-201-637-000. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The annual New Law and Election Seminar is sponsored by the League of California Cities to provide valuable information on the legislation which has been passed by the State of California during the session ending in November. It also covers Fair Political Practices Commission regulations, election law and public records. Attachment 1 is a copy of the program outlining the sessions to be held. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the City Clerk to attend the League of California Cities New Law and Election Seminar in Monterey, California, December 8 - 10, 1999; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, JU REEK, CMC/AAE City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Preliminary Program 000002 Wednesday, December 8 8:30 a.m. - 5:00 p.m. Registration Open Monterey Conference Center 8:30 a.m. - 5:00 p.m. CityBooks Hours 9:00 - 9:45 a.m. What Does It All Mean?: New Clerks and First -timers Orientation An informal meeting to answer those burning questions: why is there a New Law and Election Seminar? How do I receive ..certification" points for attending? Who should attend? Why is roll taken? Get -eneral information about other seminars and training sessions, ask questions. and most importantly, get acquainted with other new clerks and first -timers. For further information on this session, please contact Gail Vasquez -Connolly. City Clerk. Norwalk at 562-929-7515. 10:00 - 11:45 a.m. Opening General Session Neu, Lam Update Get the latest information on bills, new laws, and litigation affectine city clerks. Deborah Seiler. Seiler Report. Sacramento Noon - 1:45 p.m. General Luncheon Recognition and celebrations An opportunity to celebrate and recognize your "incoming" and "outgoing" LCC/CCAC board members. Riverside's City Clerk Colleen Nicol will join Mike Segrist in entertaining you with musical oldies and country selections. ATTACHMENT 1 2: 00 - 5:00 p.m. General Session The Future of Elections Electronic Voting As the new century approaches. see how technologv will enhance the wav you conduct elections. The Piedmont Citv Clerk will describe the use of the newly approved electronic touch screen voting system for a special municipal election — a first for California. Participate in a hands-on demonstration. Nail Ballot Elections In this fast -paced world, consider whether mail ballot elections may be the answer to improving voter turnout and streamlining the election processes. 5:00 - 6:30 p.m. No Host Get Acquainted Reception Lobby Bar Thursday, December 9 7:30 a.m. - 5:00 p.m. Registration Open CityBooks Hours 8:30 - 9:00 a.m. Continental Breakfast 9:00 - 10:15 a.m. General Session Fair Political Practices Commission Learn about changes in the law and regulations from the FPPC. 10:30 - 11:45 a.m. General Session City Clerks Can Make /t Happen: A Guide to the Legislative Process Learn how to read a bill, talk to your legislators, write a letter, and other tips. Noon - 1:45 p.m. General Luncheon (joint with Fire Chiefs and Fiscal Officers) Our Birth Order and its Effect on Managing People This entertaining and relevant presentation explores the impact that our place in the family — our birth order — has on our styles of managing and dealing with people. 2: 00 - 4: 00 p.m. General Session Violence in the Workplace Violence and crime in worksites has become an increasingly frightening reality. How can you prepare to avoid unsafe situations? How can you be ready to respond safely to help yourself and others in the event of threatening behavior or even during violent conflict or assault? Bruce Anderson, former police officer, self-defense expert and award -winning trainer. will lead an interactive, dynamic session which will enable you to have a plan of action utilizing your skills and maximizing your capabilities to successfully avoid or escape a variety of potentially dangerous situations in the workplace. 4:15 - 5: 00 p.m. General Session Making Meetings Manageable., Meeting Management Tips for Public Or zcials Why do meetings go on and on and on? This question and others will be the focus of this session which provides practical advice for mayors, council members. city clerks, and others on how to run efficient meetings. While the discussion will be mostly on the practical, attention will also be given to legal requirements such as the Brown Act, the First Amendment, and due process. 5:00 - 6:00 p.m. Hosted Reception (joint with Fire Chiefs and Fiscal Officers) Friday, aecember'1� �,��.. 8:00 a.m. - noon Registration Open 8:30 - 9:00 a.m. Continental Breakfast 9:00 a.m. - Noon General Session Tackling Tough Issues Under the Brown Act and the Public Records Act City clerks need to keep up-to-date regarding the Brown Act and the Public Records Act. Hear about the hot issues (such as e-mail) and how to stay within the law. Noon Adjourn 1� 1 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: November 16, 1999 ITEM TITLE: Approval of Project Submittals for Riverside County Transportation Commission Call for Projects RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 9 STUDY SESSION: PUBLIC HEARING: Approve the submittal of three project applications to the Riverside County Transportation Commission for Transportation Enhancement Activities funds for the Highway 111 Beautification Project, the Jefferson Street Regional Landscaping/Beautification Project and The Village at La Quinta Streetscape Improvements Project. FISCAL IMPLICATIONS: The fiscal implications associated with the three projects are as follows: PROJECT TOTAL TEA REQUEST LOCAL MATCH SOURCE COST (88.53%) (11.47%) Highway 111 $3,183,903 $2,818,709 $365,194 Infrastructure Funds Jefferson Street 1,411,604 1,249,693 * $161,911 (Total) Infrastructure Funds (Joint application w/ City of Indio and County) Village (Avenida 828,292 732,286 95,006 RDA Project Area I La Fonda) I No. 1 Funds * $21,048 (La Quinta Portion) Any project(s) the Riverside County Transportation Commission (RCTC) awards will require the City of La Quinta to contribute the matching local funds. The City would need to budget funds in the Fiscal Year 2000/01 Budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: During the City Council meeting of November 2, 1999, the City Council authorized staff to prepare project applications for three projects in response to RCTC's Call for Projects for Transportation Enhancement Activities (TEA) funds. In addition, the Council prioritized the projects as follows: 1) Highway 1 1 1, 2) Jefferson Street, and 3) Avenida La Fonda. Staff has prepared the three project applications (Attachments 1, 2, and 3) and is seeking Council consideration and approval. Although the applications are essentially complete as attached, they may require minor modifications, including the attachment of several pictures and maps. Thirty-three (33) copies of the applications with the priority list are due to RCTC by November 19, 1999. Applications will be evaluated on December 13, 1999 by the RCTC Technical Advisory Committee and by the RCTC Board in January 2000 for final award decisions. The TEA funds are expected to be available in the summer of 2000; projects may not be awarded until the funds are actually available. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the submittal of three project applications to the Riverside County Transportation Commission for Transportation Enhancement Activities funds for the Highway 111 Beautification Project, the Jefferson Street Regional Landscaping/Beautification Project and The Village at La Quinta Streetscape Improvements Project; or 2. Do not approve the submittal of the applications to RCTC; or 3. Provide staff with alternative direction. Respectfully submitted, Nl�ria Casillas, nagement ssistant Approved for submission by: 6___Thornas P. Genovese, City Manager Attachments: 1. Highway 1 1 1 Beautification Project Application 2. Jefferson Street Regional Landscaping/Beautification Project Application 3. The Village at La Quinta Streetscape Improvements (Avenida La Fonda) Project Application 02 ATTACHMENT 1 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 I. APPLICANT INFORMATION Sponsoring Agency: CITY OF LA QUINTA DRAFT Address: P.O. BOX 1504 LA QUINTA, CA 92253-1504 Contact Person: MARIA CASILLAS Title: MANAGEMENT ASSISTANT Phone #: (760) 777-7086 Fax #: (760) 777-7101 E-mail: mcasilla@la-quinta.org If Joint Project, include partner agency name, contact person, and phone number: II. PROJECT INFORMATION Project Name: HIGHWAY 111 BEAUTIFICATION FROM WEST CITY LIMITS TO ADAMS STREET Project Description and Scope: (Include information on project location, limits of work, property needing to be purchased, modifications required to complete project, etc). The City of La Quinta's Highway 1 1 1 Beautification Project extends from the west City limits, easterly for approximately one mile, to Adams Street (Attachment 1, regional map). The enhancement activities involve the installation of parkway landscaping, including irrigation and meandering sidewalks on five segments along Highway 1 1 1 (Attachments 2 and 3, site map and photos). These enhancements are already in place at numerous property sites and within the entire median island. By enhancing the segments in need of landscaping, the City hopes to complete its beautification efforts on this primary commercial corridor. In addition, the City is pursuing the dedication of needed right-of-way from affected property owners. Amount TEA Requested: $ 2,818,709 (88.53%) Source(s) of Match: Non -Federal TEA Match: $ 365,194 (11.47%) Infrastructure Funds Total Project Cost: $ 3,183,903 (low WHICH CATEGORY OR CATEGORIES ENCOMPASS YOUR TEA PROJECT? (May be more than one.) List approximate amount of federal TEA funds to be spent in each of the TEA categories: $ 415,296 1. Pedestrian or Bike Facilities $ 7. Historic Transportation Rehab $ 2. Safety/Educ. for Peds & Bikes $ 8. Railway Corridor Preservation $ 1,844,239 3. Acquisition of Easement/Sites $ 9. Outdoor Advertising $ 4. Highway Programs $ 924,368 5. Landscaping/Scenic Beautification $ 6. Historic Preservation $ 10. Archaeological Plan/Research $ 11. Environmental Mitigation $ 12. Transportation Museums 1 Riverside County Transportation Commission 004 Transportation Enhancement Activities (TEA) Program Call for Proiects for Funds Available in FY1998-FY2004 Federal Environmental Approval for TEA Project (check proposed type and status): TYPE: X Environmental Assessment Categorical Exclusion EIS X Negative Declaration STATUS: X Not Started Complete (Date of Completion ) In Progress III. PROJECT SCREENING If any of the applicable screening criteria are not met, the proposal w/// not be ranked or evaluated any further, 1) DIRECT RELATIONSHIP TO TRANSPORTATION SYSTEM: X Function X Proximity _ Impact Briefly explain the direct relationship between the proposed TEA Project and the transportation system. How does the proposed project enhance the transportation system? The enhancements along Highway 111 will enhance the transportation experience for motorists, and more importantly, pedestrians. For motorists driving along this corridor, the landscaping will be a significant component of their viewshed. These motorists will enjoy beautiful and uniform landscaping without having to experience the patches of bareness that currently exist. In addition, pedestrians will have the opportunity to use the sidewalks as an alternative mode of transportation. The sidewalks will connect numerous activity centers, including shops, restaurants, and other businesses along this busy commercial corridor. As future projects begin to support further connectivity along this stretch of Highway 1 1 1, more and more pedestrians will have the option of walking to work. 2) OVER AND ABOVE A NORMAL PROJECT: X Yes No A normal transportation project may include mitigation, standard landscaping, etc. as part of the permitting requirements. Briefly explain how the proposed enhancement is over and above a normal transportation project. The Highway 111 Beautification Project is above and beyond a normal project because of the City's adopted design guidelines and the uncertainty of development along Highway 111. The project is not a required mitigation measure of any current development or existing City project. In September of 1997, the City of La Quinta adopted a set of design guidelines for the landscaping on Highway 111 (refer to attached exhibits, Attachment 4). The guidelines were developed to add uniqueness, character and continuity to the most important economic zone in the City, while ensuring efficiency and safety. Special designs are set forth to screen undesirable views from the roadway, provide seasonal color year round, promote safety and create a community identity (Attachment 5, photos of sample landscaping along Highway 1 1 1). N Riverside County Transportation Commission 005 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 3) Is the project consistent with federal, state, regional or local land use and regional transportation plans, goals, and policies? X Yes No Describe the plans used in evaluating consistency (e.g. Regional Transportation Plan, Coachella Valley Arterial Program, Comprehensive Transportation Plan): The proposed transportation enhancements along Highway 111 are consistent with local and regional plans, including the City's Economic Development Plan, Capital Improvement Plan and the Highway 111 Landscape Design Theme. In the City's General Plan (Land Use Element), Highway 111 is zoned as a regional commercial corridor for future development. Although development has been progressing, the transportation enhancements will allow and propel the corridor to develop to its full aesthetic potential. The City's General Plan (Circulation Element) designates Highway 111 as a major regional transportation corridor and the primary regional access to the City of La Quinta. The Circulation Element describes a circulation system that is designed to encourage walking, bicycling, and other alternatives to automobile use. Further, it encourages and envisions the development of pedestrian and bicycle networks that will link activity centers and facilitate recreational walking and biking. Highway 111 is identified as one of the City's primary image corridor. The primary image corridors are the major urban design statements of the City, with landscape reminiscent of the City's agricultural past and desert environment. The project supports regional plans (i.e., SCAG's CommunityLink 21 and CVAG's Non - Motorized Transportation Element) by its very nature; it will be improving a major regional corridor. The installation of sidewalks will support a connectivity that will serve to capture trips within the existing commercial centers, and encourage more pedestrian -oriented uses. 4) Is the proposed project financially viable? X Yes No Describe the financial plan for the project including discussion of project phasing, cash flow and commitment of matching funds. The City of La Quinta will have the identified local match (Infrastructure Funds) available with in its Fiscal Year 2000-01 Budget to implement this project. 5) Is the project well-defined, well justified, and ready -to -go in the year proposed? X Yes No Describe evidence supporting this statement. The City will be budgeting funds to begin the development of this project in FY 2000/01. Furthermore, the City has demonstrated, and continues to demonstrate, a strong commitment to the viability of this corridor as shown by several actions: adoption of the Highway 111 design guidelines, installation of public art pieces, improvements to roadway, installation of median landscaping, installation of City entrance monuments with water features, and a focus on economic development (Attachment 6, photos). 3 Riverside County Transportation Commission 006 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 6) If the project requires on -going maintenance, do you have a maintenance program in place or planned? X Yes No N/A If so, please describe program and how it will be funded. The maintenance for the Highway 111 Beautification Project will be paid for by either the General Fund or through the City's Landscape and Lighting District. 7) Does the proposed project improve air quality or have a neutral air quality impact? X Yes No Describe evidence supporting this conclusion. Highway 111 is the City of La Quinta's busiest commercial corridor, and as such it carries a high volume of cars. The sidewalk enhancements will encourage the use of non -motorized modes of transportation; consequently, improving air quality. Furthermore, the planting of trees and landscaping will improve air quality through normal biological processes. 8) Is the project in compliance with the Americans with Disabilities Act? X Yes No N/A The design and construction of the enhancements will comply with the requirements of the Americans with Disabilities Act. 9) For archaeology and historic preservation projects, is the proposal in compliance with the Secretary of the Interior's Standards and Guidelines for Archaeological and Historic Preservation? Yes No X N/A IV. SCHEDULE AND BUDGET TEA $ (000's) Other $ (000's) LOCAL Other $ (000,S) Total $ (000's) Project Start Date Mo/Yr Project End Date Mo/Yr Environmental $107,818 $13,969 $121,777 09/2001 12/2001 Design & Engineering $87,835 $11,381 1 $99,216 09/2001 12/2001 ROW/Site Acquisition $1,632,705 $211,534 $1,844,239 07/2000 09/2001 Construction $990,351 $128,310 $1,118,661 1 12/2001 1 06/2002 Project Completion TOTAL $2,818,709 $365,194 $3,183,903 06/2002 V. DETAILED COST ESTIMATE ITEM ESTIMATE -CONSTRUCTION CONTRACT ITEMS Item Description Unit Quantity Unit Price Amount # 1 Planting and Irrigation # 2 Sidewalk # 3 Relocate Retention Basin (Segment D) sq. ft. 180,044 $5.00 $900,220 sq. ft. 16,388 $5.00 $ 81,940 Lump Sum Lump Sum $10,000 $ 10,000 al Riverside County Transportation Commission Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 VI. PR03ECT SCORING CRITERIA UNDER WHICH DIVISION SHOULD YOUR PROJECT BE SCORED? (Must designate only one.) The Divisions are groupings of the 12 activity categories into four divisions with similar characteristics. The divisions are for ease of scoring only and are not intended to affect the distribution of funds Division A: Bicycle, Pedestrian, Abandoned Rail Right -of -Way (Categories 1,2,8) Division B: Historic/Archaeological (Categories 3,4,6,7,10, 12) X Division C: Transportation Aesthetics and Scenic Values (Categories 3,4,5,9) Division D: Environmental Mitigation (Category 11) ALL APPLICANTS MUST ANSWER QUESTIONS 1-3 1) Describe why the project is beneficial. How does the project improve overall quality -of -life, community and/or environment? Does the project connect transportation modes or does the activity have other multi -modal aspects? Does the project reinforce or complement the regional transportation system or fill a deficiency in the system? (0-6 points) The Highway 111 Beautification Project will generally benefit the entire Coachella Valley given that Highway 111 is a major regional corridor. In particular, several groups of people will benefit for different reasons. Motorists will benefit from a more pleasant transportation experience. Pedestrians will benefit from the new connections that will be made between activity centers, including easier access to shops, restaurants, and bus shelters. Merchants (e.g. Vons, Eagles, WalMart) will benefit from a beautiful corridor that will attract more customers. Further, the corridor will become an even more attractive environment for new businesses. Conclusively, this beautification project will improve the quality of life of all current and future Valley residents. 2) Describe degree of regional and/or community support for the project. (0-3 points) The City has invested, and continues to invest, in the beautification of Highway 1 1 1. As mentioned earlier, the City has undertaken many activities to ensure Highway 111 is developed to its full aesthetic potential: Both the City and the community recognize Highway 111 as the City's most important economic zone and support improvements that will encourage beautification and function of the corridor. 3) If project has in excess of the required 12% local match describe sources and commitment for the additional matching funds. (0-3 points) The City's identified local match for this project is 11.47% of the total project cost. Local match funds will be budgeted in the City's FY 2000/01 Budget (Infrastructure Funds). 61 Riverside County Transportation Commission 008 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 Answer the two questions that correspond to the Project Scoring Division designated above, either Division A, B, C, or D. DIVISION A: Bicycle, Pedestrian, Abandoned Rail Right -of -Way Projects 1) What is the need for the proposed facilities or programs? Please specify high, medium or low and explain your answer. For example, is there a shortage of bicycle or pedestrian facilities available? Is there a missing link in connecting the intermodal system; how important is this link? How necessary are new facilities serving the system? (0-3 points) 2) Describe how the proposed project meets the needs or addresses opportunities for bicycle or pedestrian facilities or programs. (0-3 points) DIVISION B: Historic/Archaeological Projects 1) Specify the current recognition of historical or archaeological significance. Please specify whether the recognition is federal, state, local or some other measure of significance. (0-3 points) National Register of Historic Places (Date: ) State Historical Landmark (No. ) State Points of Historical Interest (No. ) California Register of Historical Resources Regional Archaeological Information Ctr (No. ) Local Landmarks Program 2) How will the project enhance, preserve, or protect a historic or archaeological resource? (0-3 points) DIVISION C: Transportation Aesthetics and Scenic Values Projects 1) How are the scenic or aesthetic resources rare, unique, or significant, or how does the potential exist for landscaping or scenic beautification or improvements? (0-3 points) The project is significant because the aesthetic improvements would be taking place along a major regional, commercial corridor. Further, it is exceptional in that the City has adopted special design guidelines to add uniqueness, character and continuity to the most important economic zone in the City. Lastly, development along this commercial zone is uncertain; therefore, the City may experience many years of delay in enjoying a fully landscaped and functional corridor. 2) How does the project preserve, rehabilitate, or develop scenic or aesthetic resources? (0-3 points) The scenic and aesthetic value, as has been described and discussed, would be enjoyed by motorists, pedestrians, La Quinta residents, Coachella Valley residents, tourists, and anyone else passing through or visiting the City of La Quinta. The beautification of Highway 111 would provide beauty, function, connectivity and prosperity to the corridor. 6 Riverside County Transportation Commission 009, 09. Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 DIVISION D: Environmental Mitigation 1) What are the environmental problems caused by the highway runoff to be mitigated? If project is to reduce vehicle -caused wildlife mortality while maintaining habitat connectivity, provide specific data on wildlife mortality, motorist issues, habitat fragmentation, etc. (0-3 points) 2) How does the proposal solve the problem? (0-3 points) VII. Please attach an 8 1/2 x 11 site map and/or photos of proposed project. Attachments have been numbered and described accordingly throughout the project application. VIII. STANDARD ASSURANCES Project Sponsoring Agency possesses legal authority to nominate transportation enhancement activity and to finance, acquire, and construct the proposed project; and by action of an official authorized to submit the project on behalf of the agency, authorizes the nomination of the transportation enhancement activity, including all understanding and assurances contained therein, and authorizes the person identified as the official representative of the Sponsoring Agency to act in connection with the nomination and to provide such additional information as may be required. Project Sponsoring Agency will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility(ies) or activity. With the approval of the California Department of Transportation, the Sponsoring Agency or its successors in interest in the property may transfer the responsibility to maintain and operate the property. Project Sponsoring Agency will give the California Department of Transportation's representative access to and the right to examine all records, books, papers, or documents related to the transportation enhancement activity. Project Sponsoring Agency will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved by the Federal Highway Administration and that the project will be carried to completion with reasonable diligence. Project Sponsoring Agency will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation, and any other federal, state, and/or local laws, rules, and/or regulations. I certify that the information contained in this transportation enhancement activity application, including required attachments, is accurate and that I have read and understand the important information and agree to the assurances on this form. Signed Title Date Printed (Name, Agency) Riverside County Transportation Commission 010 ATTACHMENT 2 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 I. APPLICANT INFORMATION Sponsoring Agency: CITY OF LA QUINTA DRAFT Address: PO BOX 1504 LA QUINTA, CA 92253-1504 Contact Person: BRITT WILSON Title: MANAGEMENT ANALYST Phone #: (760) 777-7041 Fax #: (760) 777-7101 E-mail:bwwilson@ la-quinta.org If Joint Project, include partner agency name, contact person, and phone number: n.a. II. PROJECT INFORMATION Project Name: JEFFERSON STREET REGIONAL LANDSCAPING/BEAUTIFICATION Project Description and Scope: (Include information on project location, limits of work, property needing to be purchased, modifications required to complete project, etc). The Jefferson Street Regional Landscaping/Beautification project is a multi jurisdictional project comprised of the following agencies: Coachella Valley Association of Governments, County of Riverside, City of Indio, and the City of La Quinta. The Jefferson Street project is approximately 2 3/8 mile running north from Highway 111 to Indio Boulevard and crosses three jurisdictions: La Quinta, Indio and the County of Riverside. Improvements to Jefferson Street, a major arterial and regional access road to the eastern end of the Coachella Valley, include: 1. Installation of landscaping in raised curb concrete medians on Jefferson Street including a variety of palms and trees, native flowering shrubs and ground cover integrated with decorative rock boulders and fines. The project will also include appropriate irrigation and accent lighting. Amount TEA Requested: $ 1,249,693 (88.53%) Non -Federal TEA Match: $ 161,911 (11.47%) Total Project Cost: $ 1,411,604 (100%) Source(s) of Match: La Ouinta: $21,048 (infrastructure funds): Indio: $132,767 (to be determined); Countv of Riverside: $8.096 (to be determined) WHICH CATEGORY OR CATEGORIES ENCOMPASS YOUR TEA PROJECT? (May be more than one.) List approximate amount of federal TEA funds to be spent in each of the TEA categories: $ 1. Pedestrian or Bike Facilities $ 7. Historic Transportation Rehab $ 2. Safety/Educ. for Peds & Bikes $ 3. Acquisition of Easement/Sites $ 4. Highway Programs $ 1,249,693 5. Landscaping/Scenic Beautification $ 6. Historic Preservation $ 8. Railway Corridor Preservation $ 9. Outdoor Advertising $ 10. Archaeological Plan/Research $ 11. Environmental Mitigation $ 12. Transportation Museums i Riverside County Transportation Commission 013 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 Federal Environmental Approval for TEA Project (check proposed type and status): TYPE: X Environmental Assessment Categorical Exclusion EIS Negative Declaration STATUS: Not Started X Complete (Date of Completion March 1999) In Progress III. PROJECT SCREENING If any of the applicable screening criteria are not met, the proposal will not be ranked or evaluated any further. 1) DIRECT RELATIONSHIP TO TRANSPORTATION SYSTEM: X Function X Proximity X Impact Briefly explain the direct relationship between the proposed TEA Project and the transportation system. How does the proposed project enhance the transportation system? The Coachella Valley Association of Governments, County of Riverside, and cities of Indio and La Quinta have formed a partnership to improve Jefferson Street from Avenue 54 to Highway 111 to its ultimate width including landscaping the median to be constructed for that project. As Jefferson Street is an important, major arterial road in the Coachella Valley, the agencies have also agreed to widen Jefferson north from Highway 111 to Indio Boulevard (Interstate 10 access point). The partnership will construct the raised curb median and is seeking TEA-21 funds for the installation of the landscaping. This project is for the portion of Jefferson Street between Highway 111 and Indio Boulevard. The project is approximately 2 3/8 miles in length. 2) OVER AND ABOVE A NORMAL PROJECT: X Yes No A normal transportation project may include mitigation, standard landscaping, etc. as part of the permitting requirements. Briefly explain how the proposed enhancement is over and above a normal transportation project. There are no associated mitigation or other conditions that will serve to provide/require landscaping for this project. The Coachella Valley has numerous roads that are built with medians void of landscaping until the affected jurisdiction can identify funds to accomplish the landscaping portion. 3) Is the project consistent with federal, state, regional or local land use and regional transportation plans, goals, and policies? X Yes No Describe the plans used in evaluating consistency (e.g. Regional Transportation Plan, Coachella Valley Arterial Program, Comprehensive Transportation Plan): Plans consulted included the County of Riverside General Plan, City of La Quinta General Plan, City of La Quinta Bike Route Plan, Coachella Valley Association of Governments' Non -Motorized Transportation Element, City of Indio General Plan, 4) Is the proposed project financially viable? X Yes No Describe the financial plan for the project including discussion of project phasing, cash flow and commitment of matching funds. The cities of Indio and La Quinta and the County of Riverside will have the identified matching funds available within their Fiscal Year 2000-2001 (?) Budget to implement this program. There is no project phasing proposed as part of this project. 5) Is the project well-defined, well justified, and ready -to -go in the year proposed? X Yes No Describe evidence supporting this statement. As indicated above, the cities of Indio and La Quinta and the County of Riverside will have funds budgeted within their FY 2000-2001(?) Budget to implement this project. The agencies have shown their commitment to the Jefferson Street corridor by funding the widening of Jefferson Street south of Highway 111. z Riverside County Transportation Commission oi� Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 6) If the project requires on -going maintenance, do you have a maintenance program in place or planned? X Yes No N/A If so, please describe program and how it will be funded. The maintenance for the Jefferson Street improvements will be paid for by general funds and assessment districts of the cities of Indio and La Quinta, and the County of Riverside. 7) Does the proposed project improve air quality or have a neutral air quality impact? X Yes No Describe evidence supporting this conclusion. The planting of trees and landscaping will improve air quality through normal biological processes. 8) Is the project in compliance with the Americans with Disabilities Act? X Yes No N/A The project will be constructed in compliance with the ADA. 9) For archaeology and historic preservation projects, is the proposal in compliance with the Secretary of the Interior's Standards and Guidelines for Archaeological and Historic Preservation? Yes No X N/A IV. SCHEDULE AND BUDGET TEA $ (000's) Other $ (000's) Other $ (000's) Total $ (000's) Project Start Date (Mo/Yr) Project End Date (Mo/Yr) Environmental -0- -0- -0- -0- Complete Complete Design & Engineering $324,165 $42,000 $366,165 July 2000 Sept. 2000 ROW/Site Acquisition n.a. Construction $925,528 1 $119,912 1 1 $1,045,440 Oct. 2000 Feb.2001 Project Completion I I I Mar. 2001 TOTAL $1,249,693 1 $161,911 1 1 $1,411,604 V. DETAILED COST ESTIMATE ITEM ESTIMATE -CONSTRUCTION CONTRACT ITEMS Item Description Unit Quantity Unit Price Amount #1 Median Landscaping sq. ft. 190,080 $5.50 $1,045,440 DRAFT 3 Riverside County Transportation Commission 015 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 VI. PROJECT SCORING CRITERIA UNDER WHICH DIVISION SHOULD YOUR PROTECT BE SCORED? (Must designate only one.) The Divisions are groupings of the 12 activity categories into four divisions with similar characteristics. The divisions are for ease ofscoring only and are not intended to affect the distribution of funds. Division A: Bicycle, Pedestrian, Abandoned Rail Right -of -Way (Categories 1,2,B) Division B: Historic/Archaeological (Categories 3,4,6,7,10, 12) X Division C: Transportation Aesthetics and Scenic Values (Categories 3,4,5,9) Division D: Environmental Mitigation (Category 11) DRAFT ALL APPLICANTS MUST ANSWER QUESTIONS 1-3 1) Describe why the project is beneficial. How does the project improve overall quality -of -life, community and/or environment? Does the project connect transportation modes or does the activity have other multi -modal aspects? Does the project reinforce or complement the regional transportation system or fill a deficiency in the system? (0-6 points) This multi jurisdictional project is beneficial because it improves the overall quality -of -life not only for Desert residents, but also for tourists and visitors to the Coachella Valley. The landscaping installed in the median on Jefferson Street will not only serve to improve air quality but the aesthetic enhancements will create a pleasurable transportation experience for motorists using Jefferson Street. Jefferson Street is an exit off the Interstate 10 Freeway and serves as a major connector between the freeway and Highway 111, therefore, this project enhances the regional transportation system. 2) Describe degree of regional and/or community support for the project. (0-3 points) As indicated previously, Jefferson Street is a major arterial road and an important transportation link in the region. Jefferson Street has community support because it appears in all the regional and local plans. Letters from Indio and the County evidencing their support for this application are attached. , 3) If project has in excess of the required 12% local match describe sources and commitment for the additional matching funds. (0-3 points) As proposed, this project will provide an 11.47% match in accordance with the Call for Projects criteria. Although not considered a part of this application, the cities of Indio and La Quinta, and the County of Riverside have committed millions of dollars to widening Jefferson Street and building the median where the landscaping, sought through this project, will be installed. Answer the two questions that correspond to the Project Scoring Division designated above, either Division A, B, C, or D. DIVISION A: Bicycle, Pedestrian, Abandoned Rail Right -of -Way Projects 4 Riverside County Transportation Commission 016 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY20O4 1) What is the need for the proposed facilities or programs? Please specify high, medium or low and explain your answer. For example, is there a shortage of bicycle or pedestrian facilities available? Is there a missing link in connecting the intermodal system; how important is this link? How necessary are new facilities serving the system? (0-3 points) N.A. 2) Describe how the proposed project meets the needs or addresses opportunities for bicycle or pedestrian facilities or programs. (0-3 points) N.A. DIVISION B: Historic/Archaeological Projects 1) Specify the current recognition of historical or archaeological significance. Please specify whether the recognition is federal, state, local or some other measure of significance. (0-3 points) National Register of Historic Places (Date: State Historical Landmark (No. ) State Points of Historical Interest (No. California Register of Historical Resources Regional Archaeological Information Ctr (No. Local Landmarks Program N.A. 2) How will the project enhance, preserve, or protect a historic or archaeological resource? (0-3 points) N.A. DIVISION C: Transportation Aesthetics and Scenic Values Projects 1) How are the scenic or aesthetic resources rare, unique, or significant, or how does the potential exist for landscaping or scenic beautification or improvements? (0-3 points) Jefferson Street is a "significant" project due to its importance as a major arterial serving the Coachella Valley. The landscaping of Jefferson Street will create an aesthetic transportation experience for motorists using Jefferson Street. Jefferson Street is identified as an important road in local and regional transportation plans. 2) How does the project preserve, rehabilitate, or develop scenic or aesthetic resources? (0-3 points) The project will develop aesthetic resources by the installation of landscaping in the median of Jefferson Street. JIA��017 Riverside County Transportation Commission Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2OO4 DIVISION D: Environmental Mitigation 1) What are the environmental problems caused by the highway runoff to be mitigated? If project is to reduce vehicle -caused wildlife mortality while maintaining habitat connectivity, provide specific data on wildlife mortality, motorist issues, habitat fragmentation, etc. (0-3 points) N.A. 2) How does the proposal solve the problem? (0-3 points) N.A. VII. Please attach an 8 1/2x 11 site map and/or photos of proposed project. VIII. STANDARD ASSURANCES Project Sponsoring Agency possesses legal authority to nominate transportation enhancement activity and to finance, acquire, and construct the proposed project; and by action of an official authorized to submit the project on behalf of the agency, authorizes the nomination of the transportation enhancement activity, including all understanding and assurances contained therein, and authorizes the person identified as the official representative of the Sponsoring Agency to act in connection with the nomination and to provide such additional information as may be required. Project Sponsoring Agency will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility(ies) or activity. With the approval of the California Department of Transportation, the Sponsoring Agency or its successors in interest in the property may transfer the responsibility to maintain and operate the property. Project Sponsoring Agency will give the California Department of Transportation's representative access to and the right to examine all records, books, papers, or documents related -to the transportation enhancement activity. Project Sponsoring Agency will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved by the Federal Highway Administration and that the project will be carried to completion with reasonable diligence. Project Sponsoring Agency will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation, and any other federal, state, and/or local laws, rules, and/or regulations. I certify that the information contained in this transportation enhancement activity application, including required attachments, is accurate and that I have read and understand the important information and agree to the assurances on this form. Signed Title City Manager Date November 17, 1999 Printed (Name, Agency) Thomas P. Genovese. City Manager 6 Riverside County Transportation Commission 018 ATTACHMENT 3 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 I. APPLICANT INFORMATION DRAB Sponsoring Agency: CITY OF LA QUINTA Address: PO BOX 1504 LA QUINTA, CA 92253-1504 Contact Person: BRITT WILSON Title: MANAGEMENT ANALYST Phone #: (760) 777-7041 Fax #: (760) 777-7101 E-mail: bwwilson@)Ia-quinta.ora If Joint Project, include partner agency name, contact person, and phone number: n.a. II. PROJECT INFORMATION Project Name: THE VILLAGE AT LA QUINTA STREETSCAPE IMPROVEMENTS Project Description and Scope: (Include information on project location, limits of work, property needing to be purchased, modifications required to complete project, etc). The Village at La Quinta streetscape median island and parkway enhancements along Avenida La Fonda are envisioned to include the installation of a variety of palms and trees, native flowering shrubs and ground cover integrated with accent lighting and decorative water features at both street entryways (west at Avenida Bermudas and east at Desert Club Drive). Enhancements along Desert Club Drive and Avenida Bermudas shall include the installation of brick paver crosswalks and decorative walkway lighting. Amount TEA Requested: $ 732,286 (88.53 %) Source(s) of Match: Non -Federal TEA Match: $ 95,006 (11.47 %) City of La Quinta Redevelopment Total Project Cost: $ 828,292 (100%) AgenU Project Area No. 1 Funds WHICH CATEGORY OR CATEGORIES ENCOMPASS YOUR TEA PROJECT? (May be more than one.) List approximate amount of federal TEA funds to be spent in each of the TEA categories: $ 231,226 1. Pedestrian or Bike Facilities $ 7. Historic Transportation Rehab $ 2. Safety/Educ. for Peds & Bikes $ 8. Railway Corridor Preservation $ 3. Acquisition of Easement/Sites $ 9. Outdoor Advertising $ 4. Highway Programs $ 10. Archaeological Plan/Research $ 597,066 5. Landscaping/Scenic Beautification $ 11. Environmental Mitigation $ 6. Historic Preservation $ 12. Transportation Museums Federal Environmental Approval for TEA Project (check proposed type and status): TYPE: Environmental Assessment X Categorical Exclusion EIS Negative Declaration STATUS: Not Started Complete (Date of Completion ) X In Progress i Riverside County Transportation Commission 021 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 III. PROJECT SCREENING If any of the applicable screening criteria are not met, the proposal will not be ranked or evaluated any further. 1) DIRECT RELATIONSHIP TO TRANSPORTATION SYSTEM: X Function X Proximity X Impact Briefly explain the direct relationship between the proposed TEA Project and the transportation system. How does the proposed project enhance the transportation system? This project includes enhancements to four streets that are part of the City's historic Village district. Two of the streets (Calle Tampico and Avenidas Bermudas) are shown on the City's Bike Route Plan approved by Caltrans. The bikelane exists on Calle Tampico; however, the bikelane on Avenidas Bermudas is not striped at this time. This project is part of a larger overall project that the City is currently undertaking which involves the construction of a prototypical street in the Village (Calle Estado) and the first phase improvements for the expansion of the civic center campus. Construction on Calle Estado is anticipated for the spring of 2000 and the improvements on Avenida La Fonda will mirror those on Calle Estado (i.e. water fountain entry statements, landscaped medians, brick pavers, decorative street lights, etc.) The infrastructure (e.g. raised medians) on Avenida La Fonda will be installed as part of the City of La Quinta's overall project while grant funds will be used to upgrade Avenida La Fonda to match Calle Estado (e.g. install landscaping in medians, install water features, etc.) as well as to install decorative street lighting and brick pavers on Avenida Bermudas and Desert Club Drive. The completion of this project will create an aesthetically pleasing environment for pedestrians, bicyclists and motorists utilizing the roadway system in the Village. 2) OVER AND ABOVE A NORMAL PROJECT: X Yes No A normal transportation project may include mitigation, standard landscaping, etc. as part of the permitting requirements. Briefly explain how the proposed enhancement is over and above a normal transportation project. There are no associated mitigation or other conditions in existence that will serve to create this project. Generally speaking, the project is in an older portion of the City that has not experienced significant development for a number of years. Although the City has programmed funds to pay for the infrastructure (e.g. medians), there are no funds available to complete the final phase of amenities (e.g. installation of landscaping, decorative lighting, etc.). 3) Is the project consistent with federal, state, regional or local land use and regional transportation plans, goals, and policies? X Yes No Describe the plans used in evaluating consistency (e.g. Regional Transportation Plan, Coachella Valley Arterial Program, Comprehensive Transportation Plan): Plans consulted include the City of La Quinta General Plan, City of La Quinta Bike Route Plan, Village Design Guidelines, Coachella Valley Association of Governments' Non -Motorized Transportation Element, City of La Quinta Capital Improvement Plan, City of La Quinta Economic Development Plan. The proposed enhancements to the Village are consistent with the goals and policies of the aforementioned documents. 4) Is the proposed project financially viable? X Yes No Describe the financial plan for the project including discussion of project phasing, cash flow and commitment of matching funds. The City of La Quinta will have the identified matching funds available within its Fiscal Year 2000-2001 Budget to implement this program. There is no project phasing proposed as part of this project. z Riverside County Transportation Commission 022 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 5) Is the project well-defined, welt justified, and ready -to -go in the year proposed? __X_Yes No Describe evidence supporting this statement. As indicated above, the City of La Quinta will have funds budgeted within its FY 2000-2001 Budget to implement this project. The City has shown its commitment to the Village area by paying for the development of Calle Estado as a prototypical street and for modifications to Avenida La Fonda to prepare it for the next phase of development (proposed under this application). The design work for Avenida La Fonda is currently underway with an expected completion date of February 2000 with construction slated for Fiscal Year 2000-2001. If the City is successful in being awarded grant funds, the landscaping and street light enhancements as part of this TEA-21 project will begin construction in Fiscal Year 2000-2001. 6) If the project requires on -going maintenance, do you have a maintenance program in place or planned? X Yes No N/A If so, please describe program and how it will be funded. The maintenance for the Village improvements will be paid for by the General Fund and an assessment district. 7) Does the proposed project improve air quality or have a neutral air quality impact? X Yes No Describe evidence supporting this conclusion. The planting of trees and landscaping will improve air quality through normal biological processes. The enhancement of the Village area with its pedestrian friendly streetscape may serve to induce Village visitors to walk or bicycle rather than drive automobiles, thereby reducing emissions. In addition, the traffic calming effect of the street enhancements to Avenida La Fonda will serve to improve air quality by reducing vehicle usage. 8) Is the project in compliance with the Americans with Disabilities Act? X Yes No N/A The project will be constructed in compliance with the ADA. 9) For archaeology and historic preservation projects, is the proposal in compliance with the Secretary of the Interior's Standards and Guidelines for Archaeological and Historic Preservation? Yes No X N/A IV. SCHEDULE AND BUDGET TEA $ (000's) Other $ (000's) Other $ (000's) Total $ (000's) Project Start Date (Mo/Yr) Project End Date Mo/Yr) Environmental -0- -0- -0- -0- Nov.1999 Feb.2000 Design & Engineering $67,478 July 2000 Sept. 2000 ROW/Site Acquisition n.a. Construction $760,814 $95,006 1 -0- $828,292 Oct. 2000 ]an.2001 Project Completion I Feb. 2001 TOTAL 1 $828,292 $95,006 1 -0- 1 $828,292 3 Riverside County Transportation Commission 023 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 V. DETAILED COST ESTIMATE ITEM ESTIMATE -CONSTRUCTION CONTRACT ITEMS Item Description Unit Quantity Unit Price Amount #1 Street lights ea. 56 $2,500 $140,000 #2 Brick Pavers sq. ft. 11,496 $7.50 $ 86,220 #3 Median landscaping sq. ft. 45,600 $7.50 $342,000 #4 Parkway landscaping sq. ft. 13,680 $4.50 $ 61,560 #5 Water Feature ea. 2 $20,000 $ 40,000 VI. PROJECT SCORING CRITERIA UNDER WHICH DIVISION SHOULD YOUR PROTECT BE SCORED? (Must designate only one.) The Divisions are groupings of the 12 activity categories into four divisions with similar characteristics The divisions are for ease ofsconng only and are not intended to affect the distribution of funds. Division A: Bicycle, Pedestrian, Abandoned Rail Right -of -Way (Categories 1,2,8) Division B: Historic/Archaeological (Categories 3,4,6,7,10, 12) X Division C: Transportation Aesthetics and Scenic Values (Categories 3,4,5,9) Division D: Environmental Mitigation (Category 11) ALL APPLICANTS MUST ANSWER QUESTIONS 1-3 1) Describe why the project is beneficial. How does the project improve overall quality -of -life, community and/or environment? Does the project connect transportation modes or does the activity have other multi -modal aspects? Does the project reinforce or complement the regional transportation system or fill a deficiency in the system? (0-6 points) The Village at La Quinta Streetscape Improvements is a beneficial project because it improves the overall quality -of -life for the residents of La Quinta through scenic beautification, improved air quality, and enhancement of the transportation experience. The Village at La Quinta is the traditional downtown of La Quinta, with many of the buildings dating to the 1930's when the Village was originally developed. The Village area, like many cities' traditional downtown areas, has been bypassed by commercial development seeking other areas. In La Quinta, many of these businesses have chosen to locate on the City's major business corridor, Highway Ill to the north. Nonetheless, the Village area remains important to the community and exudes a personality with its roots to the 1930's development in the area. Approximately 50% of La Quinta's residents live near the Village area of the City and they utilize the area for their local shopping needs. Visitors to the Coachella Valley and La Quinta visit the area's restaurants and other amenities. The City of La Quinta is in the process of expanding the Civic Center campus which lies within the Village area. In addition, as pointed out in this application, the City of La Quinta has committed to leading the re -development of the Village area by making street improvements to Caile Estado and Avenida La Fonda. This grant will enhance the infrastructure constructed by the City on Avenida La Fonda and will serve to connect the streets in the transportation system of the Riverside County Transportation Commission Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 Village be creating a theme with streetlights, brick paver crosswalks and landscaping improvements. This project will compliment the regional transportation system (e.g. Calle Tampico in the Village is shown on the Coachella Valley Association of Governments Non -Motorized Transportation Plan). 2) Describe degree of regional and/or community support for the project. (0-3 points) The residents of La Quinta have been waiting for the re -development of the Village area since the City incorporated in 1982, at which time the first visions for the Village were discussed. There are many community groups in La Quinta that would benefit from this project including but not limited to: the La Quinta Historical Society which runs a museum in the Village, the La Quinta Arts Foundation which conducts a nationally acclaimed outdoor, the Coachella Valley Recreation and Park District which conducts an annual "Oktoberfest." Additionally, the City of La Quinta' s Cultural Arts Commission has shown support for the development of the Village. 3) If project has in excess of the required 12% local match describe sources and commitment for the additional matching funds. (0-3 points) The application as proposed shows the City making an 11.47% match. Although not a part of this application, the City is paying for the construction of the medians on Avenida La Fonda as well as all the improvements on Calle Estado estimated to cost over $1 million. Answer the two questions that correspond to the Project Scoring Division designated above, either Division A, B, C, or D. DIVISION A: Bicycle, Pedestrian, Abandoned Rail Right -of -Way Projects 1) What is the need for the proposed facilities or programs? Please specify high, medium or low and explain your answer. For example, is there a shortage of bicycle or pedestrian facilities available? Is there a missing link in connecting the intermodal system; how important is this link? How necessary are new facilities serving the system? (0-3 points) N.A. 2) Describe how the proposed project meets the needs or addresses opportunities for bicycle or pedestrian facilities or programs. (0-3 points) N.A. DIVISION B: Historic/Archaeological Projects 1) Specify the current recognition of historical or archaeological significance. Please specify whether the recognition is federal, state, local or some other measure of significance. (0-3 points) N.A. National Register of Historic Places (Date: State Historical Landmark (No. ) State Points of Historical Interest (No. California Register of Historical Resources Regional Archaeological Information Ctr (No. Local Landmarks Program 5 Riverside County Transportation Commission 025 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 2) How will the project enhance, preserve, or protect a historic or archaeological resource? (0-3 points) N.A. DIVISION Q Transportation Aesthetics and Scenic Values Projects 1) How are the scenic or aesthetic resources rare, unique, or significant, or how does the potential exist for landscaping or scenic beautification or improvements? (0-3 points) As indicated above, the Village at La Quinta dates from the 1930's and represents La Quinta's roots. The Village is considered a historic resource representing early development of the Coachella Valley. The physical setting of the Village, adjacent to the stark beauty of the Santa Rosa Mountains, makes it a unique resource worth enhancing. The beautification of this area through landscaping and the installation of decorative street lights and other amenities make this a significant project. 2) How does the project preserve, rehabilitate, or develop scenic or aesthetic resources? (0-3 points) The Village at La Quinta project will not only preserve the historic Village area and feeling, but it will serve as an impetus for a general rehabilitation of the area. The enhancements to the Village streetscape will help to develop the Village area to its full potential. DIVISION D: Environmental Mitigation 1) What are the environmental problems caused by the highway runoff to be mitigated? If project is to reduce vehicle -caused wildlife mortality while maintaining habitat connectivity, provide specific data on wildlife mortality, motorist issues, habitat fragmentation, etc. (0-3 points) N.A. 2) How does the proposal solve the problem? (0-3 points) N.A. VII. Please attach an 8 1/2 x 11 site map and/or photos of proposed project. 6 Riverside County Transportation Commission 026 Transportation Enhancement Activities (TEA) Program Call for Projects for Funds Available in FY1998-FY2004 VIII. STANDARD ASSURANCES Project Sponsoring Agency possesses legal authority to nominate transportation enhancement activity and to finance, acquire, and construct the proposed project; and by action of an official authorized to submit the project on behalf of the agency, authorizes the nomination of the transportation enhancement activity, including all understanding and assurances contained therein, and authorizes the person identified as the official representative of the Sponsoring Agency to act in connection with the nomination and to provide such additional information as may be required. Project Sponsoring Agency will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility(ies) or activity. With the approval of the California Department of Transportation, the Sponsoring Agency or its successors in interest in the property may transfer the responsibility to maintain and operate the property. Project Sponsoring Agency will give the California Department of Transportation's representative access to and the right to examine all records, books, papers, or documents related to the transportation enhancement activity. Project Sponsoring Agency will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved by the Federal Highway Administration and that the project will be carried to completion with reasonable diligence. Project Sponsoring Agency will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation, and any other federal, state, and/or local laws, rules, and/or regulations. I certify that the information contained in this transportation enhancement activity application, including required attachments, is accurate and that I have read and understand the important information and agree to the assurances on this form. Signed Title City Manager Date November 17, 1999 Printed (Name, Agency) Thomas P. Genovese City Manager Riverside County Transportation Commission J14�10:027 cei4 4 e(P Q" COUNCIL/RDA MEETING DATE: November 16, 1999 ITEM TITLE: Adoption of a Resolution of the City of La Quinta Declaring Its Intent to Vacate Easements Reserved Over Portions of Avenue 55, Rancho La Quinta Road, Paseo Del Rancho, and Other Unnamed Streets within the Greg Norman Golf Course, Street Vacation 99-040 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: q STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council declaring the City's intent to vacate easements reserved over portions of Avenue 55, Rancho La Quinta Road, Paseo Del Rancho, and other unnamed streets within the Greg Norman Golf Course. None. None. State law' gives authority to a City Council to vacate city streets, or portions of city streets that it finds are unnecessary for present or prospective public street purposes. The statute prescribes a specific procedure under which the vacation may be implemented. The vacation process requires that the City Council adopt a resolution that declares its intent to vacate the specifically identified portion of street right-of- way. The resolution of intent sets a date and time for a public hearing to hear evidence offered by any interested person. The public hearing must occur at least fifteen (15) days after the resolution of intent is adopted. In accordance with this state law, the proposed public hearing date for this vacation has been scheduled for December 7, 1999, which provides a twenty-one (21) day noticing period. 'California Streets and Highways Code, commencing with Section 8300, which is entitled the Public Streets, Highways, and Service Easements Vacation Law. TAPW DEPT\CO UNO 1999\991 116a. wpd The proposed Notice of Intent Resolution contained herewith sets in motion a number of administrative activities that are required to occur prior to the public hearing at which the Council makes its decision as to whether or not to approve the proposed vacation. The activities include posting notices at the proposed street vacation location and publishing a public hearing notice in the newspaper. Utility purveyors in the City have already been notified of the proposed street vacation. The area to be vacated is generally located north of Airport Avenue and east of Madison Street, as shown in Exhibit "A" of the proposed Resolution. The area contains lots A and B of Parcel Map 14286; and Lots E, F, G, H and 60 feet of road easement as shown on Parcel Map 14791. The street right-of-way was originally dedicated when Parcel Maps 14286 and 14791 were approved in 1980; however, street improvements were never installed. This area was annexed by the City in 1991 and then incorporated into Specific Plan 90- 015. The area is now known as the Greg Norman Golf Course. The vacation area currently under consideration is identical to the area previously vacated as Street Vacation 90-016. However, for unknown reasons, several easements were retained over the entire vacation parcel. Street Vacation 99-040 proposes to remove all easement reserved by Street Vacation 90-016. All public agencies and utility companies will again be notified, and easements will only be retained if existing facilities are present. The attached Resolution declares the City's intent to vacate the easements reserved on subject portions of the former street right-of-way. A public hearing must be held before the vacations can be approved. The Resolution sets the Public Hearing on December 7, 1999. The Planning Commission made a General Plan consistency finding approving the proposed street vacation at its November 9, 1999 meeting (Attachment 1). The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council declaring the City's intent to vacate easements reserved over portions of Avenue 55, Rancho La Quinta Road, Paseo Del Rancho, and other unnamed streets within the Greg Norman Golf Course; or 2. Do not adopt a Resolution of the City Council declaring the City's intent to vacate easements reserved over portions of Avenue 55, Rancho La Quinta Road, Paseo Del Rancho, and Other Unnamed Streets within the Greg Norman Golf Course; or ti 00 T APW DEPT\C0UNC1 L\1999\991 1 16a. wpd 3. Provide staff with alternative direction. Respectfully submitted, ////, �;_ r � Chri A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Planning Commission Staff Report 003 T:\PW DEPT\COUNCIL\1999\991 1 16a.wpd RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA DECLARING ITS INTENTION TO VACATE EASEMENTS RESERVED OVER PORTIONS OF THE AVENUE 55, RANCHO LA QUINTA ROAD, PASEO DEL RANCHO, AND OTHER UNNAMED STREETS WITHIN THE GREG NORMAN GOLF COURSE STREET VACATION CASE NO. 99-040 WHEREAS, the Public Streets, Highways, and Service Easement Vacation Law, commencing with Section 8300 of the Streets and Highways Code of the State of California empowers City Councils with the authority to vacate easements within its jurisdiction that are found unnecessary for present or prospective public purposes, and WHEREAS, the City Council is required by law to adopt a resolution declaring its intention to vacate the subject easements at least 15 days prior to conducting a public hearing regarding the proposed vacation, and WHEREAS, the City Council is required to conduct the public hearing to hear evidence presented by any interested party prior to approving or rejecting the proposed vacation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1. Pursuant to the procedure prescribed in Chapter 3 of the Public Streets, Highways, and Service Easement Vacation Law, the City Council of the City of La Quinta declares its intention to vacate easements reserved over portions of Avenue 55, Rancho La Quinta Road, Paseo Del Rancho, and Other Unnamed Streets within the Greg Norman Golf Course, and more specifically described on Exhibit "A", which is on file in the Office of the Public Works Director. SECTION 2. A public hearing will be conducted on the 7th day of December 1999, at 7:00 P.M. in the La Quinta City Council Chambers, 78-495 Calle Tampico, La Quinta, California, at which time all persons interested in or objecting to the proposed vacation will be heard. SECTION 3. The City Clerk shall cause this Resolution to be published at least fifteen days before the date set for the hearing. SECTION 4. The City Clerk shall cause this Resolution to be posted within fifteen days after its adoption in three (3) public places established by the City Council. 004 TAPWDEPT\C0UNCIL\1999\991 1 16a.wpd RESOLUTION 99- Page 2 SECTION 5. The Public Works Director shall cause this Resolution to be conspicuously posted in the proposed vacation area at several convenient locations to comply with legal intent, at least two weeks prior to the public hearing scheduled for December 7, 1999. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 16th day of November 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: REGENT n ucnici v , Cfe-rk - City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 005 TA WDEMCOUNCIU1999\991116a.wpd )C ATTACHMENT 1 STAFF REPORT PLANNING COMMISSION DATE: NOVEMBER 9, 1999 CASE NO.: STREET VACATION 99-040 REQUEST: DETERMINATION OF LA QUINTA GENERAL PLAN CONSISTENCY OF THE PROPOSED VACATION OF PUBLIC UTILITY EASEMENTS LOCATION: PORTIONS OF AVENUE 55, RANCHO LA QUINTA ROAD PASEO DEL RANCHO AND OTHER UNNAMED STREETS WITHIN THE GREG NORMAN GOLF COURSE (SPECIFIC PLAN 90-015) PREVIOUSLY VACATED UNDER STREET VACATION 90-016 APPLICANT: KSL DEVELOPMENT CORPORATION BACKGROUND: Pursuant to State law', prior to street right of way or public easements being vacated by the City Council, the "Planning Agency" shall make a finding that the proposed vacation is consistent with the City's General Plan and Circulation Element. The planning agency in this case is the Planning Commission. The area to be vacated is generally located north of Airport Avenue and east of Madison Street, as shown on attachment 1. The area contains lots A and B of Parcel Map 14286; and Lots E, F, G, H and 60 feet of road easement as shown on Parcel Map 14791. The street right-of-way was originally dedicated when Parcel Maps 14286 and 14791 were approved in 1980, street improvements were never installed. This area was annexed to the City in 1991 and then incorporated into Specific Plan 90-015. The area is now known as the Greg Norman Golf Course of PGA West. The vacation area currently under consideration is identical to the area previously vacated as Street Vacation 90-016. However, for unknown reasons, a public utility easement was retained over the entire vacation parcel. Street Vacation 99-040 will remove, or reduce the public utility easement currently on this property. All public agencies and utility companies will again be notified, and easements will only be retained if existing facilities are present. ENVIRONMENTAL CONSIDERATION: The proposed vacation is categorically exempt under Section 15305, and not subject to the California Environmental Quality Act (CEQA). Government Code Section 65402 F:\PWDEPT\STAFF\VERLENGI\STVAC\SV99_040.WPD 008 PUBLIC AGENCY COMMENTS: On November 8, 1999, staff mailed notices to potentially affected public agencies, informing them of the proposed vacation. It is possible that some utility companies may responded with requests for easements to operate and maintain existing public utilities. Other then possible easement reservations, no negative comments are expected. FINDINGS: The proposed street vacation will have no environmental effects that adversely impacts the human population, either directly or indirectly, because the street segment is currently unused by the public and inaccessible to vehicles; and secondly, the act of vacating the right of way will have no physical environmental effect. 2. The segment of street right of way proposed for vacation meets the definition of a local residential street, which by definition is intended to provide access to abutting properties, with movement of traffic given secondary importance. This portion of the street right of way is not needed by other property owners for access, or improved accessibility, to residential properties, and is consistent with the adopted Circulation Element of the La Quinta General Plan. 3. The street vacations will not impact public utility agencies, provided easements are retained for the continued maintenance and operation of existing public utilities. �uu ►11• 1� By Minute Motion adopt the finding that the vacation of portions of the Avenue 55, Rancho La Quinta Road, Paseo Del Rancho, and other unnamed segments of street right-of-way are consistent with the adopted Circulation Element of the La Quinta General Plan. Prepared by: ROMANO VE NGIA, Assistant Engineer II Submitted by: CHRISTINE DI IORIO, Pl nning Manager RJV/dv Attachments: 1. Case Map F:\PWDEPT\STAFF\VERLENGI\STVAC\SV99_040.WPD 009 T4ht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE: Consideration of an Award of a Contract STUDY SESSION: to Mark Logan Landscape, Inc. to Construct Improvements within Project No. 99-07, Citywide PUBLIC HEARING: Median Island Landscape Improvements and Project No. 98-11 Calle Rondo Drainage Channel Improvements Appropriate an additional $82,688.00 from Infrastructure Funds toward the Citywide Median Island Landscape Improvements, award a contract in the amount of $346,21 1 .86 to Mark Logan Landscape, Inc. to construct Project No. 99-07, Citywide Median Island Landscape Improvements, do not award the bid areas associated with Project No. 98-1 1 Calle Rondo Drainage Channel Improvements, and authorize staff to re -package the drainage components of the improvement as a stand alone project and seek additional bids. Project No. 99-07, Citywide Median Island Landscape Improvements and Project No. 98-11 Calle Rondo Drainage Channel Improvements are currently identified in the City's approved Capital Improvement Program(CIP) for Fiscal Year 1909/2000. The following table represents the project budgets identified within the approved CIP for Project No. 99-07, Citywide Median Island Landscape Improvements: Project 199901 - Avenue 52 Median Landscaping 199902 - Calle Sinaloa Median 199912 - Calle Tampico Median Total Budget Amount: Less Prior Fiscal Commitment (Design): Funding Available: Approved $57,000 $93,773 $210,728 $361,501 ($14,800) $346,701 TAMDEMCOUNCIL\1 999\991116c.wpd Based upon the low bid amount of $346,211.86, the following represents the proposed project construction budget for Project No. 99-07, Citywide Median Island Landscape Improvements: Construction Costs: $346,211.86 Inspection/Testing: $26,831 .42 Administration: $17,310.59 Subtotal: $390,353.87 Contingency: $39,035.39 Total Anticipated Costs: $429,389.26 The total anticipated construction related costs for this project is $429,389.29. The amount currently available is $346,701.00. A shortfall exists in the amount of $82,688.29 between the total anticipated costs and the funding currently available. The potential for this shortfall was noted by staff within a staff report submitted to the City Council on September 7, 1999. Sufficient funding exists within the City's Infrastructure account to cover the shortfall amount. The following table represents the project budget identified within the approved CIP for Project No. 98-1 1 Calle Rondo "drainage" improvements: RDA Project Area # 1 401-000-493-000 $186,000.00 Based upon the low bid amount of $276,782.50, the following represents the proposed project construction budget for the "drainage" portion of Project No. 98-1 1 : Drainage Share - Construction Costs: $276,782.50 Outstanding Engineering Fees $7,023.50 Inspection/Testing: $21,450.64 Administration: $13,839.13 Subtotal: $319,095.77 Contingency: $31,909.58 Total Anticipated Costs: $351,005.35 The following table represents the project budget identified within the approved CIP for Project No. 98-1 1 Calle Rondo "landscape" improvements: Funding Source Account Number Amount Developer Contribution 401-000-480-000 $135,000.00 }02 T:\PW DEPT\COUNCIL\ 1999\991 1 16c.wpd Based upon the Bid amount of $64,690.00, the following represents the proposed project construction budget for the "landscape" portion of Project No. 98-1 1 : Landscape share - Construction Costs: $64,690.00 Outstanding Engineering Fees $7,023.50 Inspection/Testing: $5,013.48 Administration: $3,234.50 Subtotal: $79,961.48 Contingency: $7,996.15 Total Anticipated Costs: $87,957.63 The Calle Rondo Channel landscaping is a development obligation of Capital Pacific Holdings (CPH). The City sponsored project includes a landscaping component in the bid package, which if awarded will be funded by CPH. However, since CPH is the party providing funds for the landscaping portion, CPH is sensitive to cost and may decide to not fund the landscaping portion of the City sponsored project. If CPH so decides, it will install the landscaping after the City sponsored drainage improvements are constructed. As of the writing of this staff report CPH has not decided whether to contribute the funding necessary to construct the landscape portion of the Calle Rondo Channel Improvements. Consequently, staff's award recommendation does not include the landscape improvements for the Calle Rondo Channel. If this situation changes, between now and the Council meeting, staff will adjust the recommendation accordingly. The total anticipated costs to construct Project No. 98-1 1, Calle Rondo Drainage Channel Improvements is $438,962.98. This amount includes both channel improvements in the amount of $351,005.35 and landscaping in the amount of $87,957.63. The funding sources are restricted in such a manner that the anticipated developer contributions can not pay for channel improvements. Subsequently, a shortfall exists in the amount of $165,005.31 between the $186,000.00 identified budget and the bid amount of $351,005.31. Considering the amount of the shortfall, staff is not recommending the award of the Calle Rondo drainage improvement components. Staff is endeavoring to obtain costs from the Yeager Construction Company to complete the drainage portion of the Calle Rondo Channel as a contract change order to their Washington Street Bridge contract. If this information is received prior to the City Council meeting, it will be provided as a supplement to this staff report. Since RDA Funding was being utilized for this project, the City bid the project with prevailing wage requirements. Therefore, there are no Charter City implications. 003 TAMDEMCOUNCI L\ 1999\991 1 16c.wpd Project No. 99-07 consists of furnishing and installing hardscape materials, planting, and irrigation improvements for Calle Sinaloa medians (Avenida Bermudas to Eisenhower Drive), Avenue 52 medians (Desert Club Drive to Avenida Bermudas) and Calle Tampico medians (Washington Street to Eisenhower Drive). In addition, median landscape lighting will be installed on Calle Tampico. Project No. 98-11 involves the installation of storm drainage and landscaping improvements within the Calle Rondo drainage channel. The City Council initiated this project after hearing public concern at its November 18, 1997 and January 6, 1998 meetings regarding the drainage channel. On July 20, 1999, the City Council approved the Fiscal Year 1999/2000 Capital Improvement Program. The adopted program includes the Calle Sinaloa, Calle Tampico and Avenue 52 Median Landscaping Improvement Projects. On August 3, 1999, the City Council appropriated an additional $56,000.00 from Redevelopment Agency Project Area Number 1; approved the plans, specifications, and Engineer's estimate; and authorized staff to advertise for bids for Project No. 98-1 1, Calle Rondo Channel Storm Drain. On September 7, 1999, the City Council approved the plans, specifications and Engineer's estimate (PS&E) and authorized staff to receive bids for Project No. 99-07, Citywide Median Island Landscape Improvements. On October 5, 1999, the City Council rejected the two bids received for Project No. 98-1 1 and authorized staff to re -advertise the project for bid as part of Project No. 99- 07, Fiscal Year 1999-2000 Citywide Median Island Landscape Improvements. The Calle Rondo drainage improvements were originally bid on September 10, 1999. At that time, the City received two bids that were significantly higher than anticipated. In an attempt to obtain lower bids, staff redesigned the proposed improvements. This redesign included the steepening of the side slopes to minimize the height of the retaining walls and utilized a mortarless interlocking type masonry retaining wall. These changes should have resulted in significantly lower costs. Unfortunately, the bids received on November 5, 1999 are higher than those received originally. The only reasonable explanation is that the bulk of the improvements were aimed at a landscape contractor rather than one who specializes in drainage improvements. Staff believes separating the drainage improvements from the landscape improvements will result in bids within the anticipated range of $225,000.00 or lower. 004 T:\PW DEPT\COUNCIL\ 1999\991 116c. wpd On November 5, 1999, the City received three bids to construct Project No. 99-07, Citywide Median Island Landscape Improvements and Project No. 98-1 1 Calle Rondo Drainage Channel Improvements. The following is a summary of the bids received: Improvement Engineer's Estimate Mark Logan Landscape Diversified Landscape Zondiras Corp. Project 99-07 $348,772.00 $346,21 1.36 $651,987.99 $61 1,340.41 Project 98-11 "Drainage" $152,575.00 $276,782.50 $281,702.50 $373,345.07 Project 98-11 "Landscape" $102,880.00 $63,950.00 $84,480.00 $116,380.23 TOTAL: $604,227.00 $686,943.86 $1,018,170.49 1 $1,101,065.71 As illustrated, Mark Logan Landscape Inc. presented the lowest combined bid for Project No. 99-07, which consists of base bid areas 1, 2, 3 and add alternate bid areas 1 and 2. Considering City Council award on November 16, 1999, the following project schedule is anticipated: Contract Award: Sign Contract/Mobilize Construction Period (90 days): Project Acceptance/Close out: November 16, 1999 November 29, 1999 November 29, 1999 - February 29, 2000 The alternatives available to the City Council include: March 2000 1. Appropriate an additional $82,688.00 from Infrastructure Funds toward the Citywide Median Island Landscape Improvements, award a contract in the amount of $346,21 1.86 to Mark Logan Landscape, Inc. to construct Project No. 99-07, Citywide Median Island Landscape Improvements, do not award the bid areas associated with Project No. 98-11 Calle Rondo Drainage Channel Improvements, and authorize staff to re -package the drainage components of the improvement as a stand alone project and seek additional bids; or 005 TAPW DEPT\COUNCIL\ 1999\991 1 16c.wpd 2. Appropriate an additional $165,005.31 from Redevelopment Agency Project Area No. 1 funds toward the Calle Rondo Drainage Channel Improvements, appropriate an additional $82,688.00 from Infrastructure Funds toward the Citywide Median Island Landscape Improvements, and award a contract in the amount of $622,994.36 to Mark Logan Landscape, Inc. The award amount includes $346,21 1.86 to construct Project No. 99-07, Citywide Median Island Landscape Improvements and $276,782.50 to construct the "drainage" component of Project No. 98-1 1 Calle Rondo Drainage Channel Improvements; or 3. Appropriate an additional $165,005.31 from Redevelopment Agency Project Area No. 1 funds toward the Calle Rondo Drainage Channel Improvements, appropriate an additional $82,688.00 from Infrastructure Funds toward the Citywide Median Island Landscape Improvements, and award a contract in the amount of $687,684.36 to Mark Logan Landscape, Inc. The award amount includes $346,21 1.86 to construct Project No. 99-07, Citywide Median Island Landscape Improvements and $341,472.50 to construct the "drainage" and "landscape" components of Project No. 98-1 1 Calle Rondo Drainage Channel Improvements; or 4. Do not approve the award recommendations presented in alternatives 1, 2, and 3 above; or 5. Provide staff with alternative direction. Respectfully submitted, o C ris A. V gt Public Works Director/City Engineer Approved for submission by: /�--Thomas P. Genovese City Manager T AMDEMCOU NCI U 1999\991 1 16c.wpd 006 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: C -- COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Adoption of a Resolution Authorizing the Formation of a Complete PUBLIC HEARING: Count Committee for the Census 2000 RECOMMENDATION: Adopt a Resolution of the City Council authorizing the formation of a Complete Count Committee for the Census 2000 for the City of La Quinta, and authorize up to $3,000 from the Special Projects Contingency Account for promotional items. FISCAL IMPLICATIONS: The formation of a Complete Count Committee (CCC) has no fiscal implications to the City of La Quinta. However, promotional items could assist in advertising the Census 2000 to the public. Promotional items could be funded from the Special Projects Contingency Account #101-251-663-000, which has a balance of $14,869 as of this report. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The United States Census Bureau is requesting local governments and community organizations to become involved in the Census 2000 by forming Complete Count Committees, as explained in detail in Attachment 1. The purpose of a CCC is to increase awareness and participation in the census. The benefit to local governments who form a CCC is the assurance that their residents will be adequately counted. Census reports are used to determine service needs, educational resource delivery, and economic development research and investment, as listed in Attachment 2. A CCC is an organization formed to reach out to the community, using local community leaders to inform neighbors how important it is to complete and return the Census information, as outlined in Attachment 3. In order to form a CCC, a Resolution adopted by the City Council declaring the City of La Quinta will be participating in the Census 2000 by forming a Complete Count Committee should be forwarded to the Partnership Unit of the U.S. Census Bureau, as requested in Attachment 4. Once the Resolution is adopted, the Community Services Commission can be designated as the CCC. The CCC would develop and present a working plan to the City Council as to how the residents of La Quinta will be informed of the Census. The effective dates of operation for the CCC can be established at the City Council meeting when th.e CCC resolution is adopted. The Coachella Valley Association of Governments has hired a Census 2000 Coordinator to promote the importance of the Census throughout the Coachella Valley. The CCC would work with the Coordinator in presenting information to La Quinta residents. Possible events where the CCC could disseminate information to the residents of La Quinta may include: Mainstreet Marketplace events, Community Picnic, Community Services Department Special Events (such as the Easter Egg Hunt, Excursions, Spring Break Camp, Bicycle Rodeo, Adult Sports Events), Chamber of Commerce Neswletter, Mixers and functions, and using the Community Services Department Winter/Spring Brochure to announce the Census program. One specific area of concentration would be the Community Picnic/City Birthday Party which is scheduled for Saturday, April 29, 2000. The CCC may use this event to remind residents to complete and return their Census forms. The booths that attract the most attention at the Community Picnic are the ones that have promotional items to hand out. The CCC could hand out items such as pens with the City logo and Census 2000 flyers to remind people to fill out the forms. The City Council could allocate funds from the Special Projects Contingency Account to purchase promotional items to hand out to residents at various events. The Census 2000 will be officially closed for response by July, 2000. The CCC will then be disbanned. The official time line of the Census 2000 is provided in Attachment 5. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council authorizing the formation of a Complete Count Committee for the Census 2000 for the City of La Quinta, and authorize up to $3,000 from the Special Projects Contingency Account for promotional items; or 2. Adopt a Resolution of the City Council authorizing the formation of a Complete Count Committee for the Census 2000 for the City of La Quinta, and do not authorize funds from the Special Projects Contingency Account for promotional items; or Uri 3. am Do not adopt a Resolution of the City Council authorizing the formation of a' Complete Count Committee for the Census 2000 for the City of La Quinta; or Provide staff with alternative direction. Resppctfully pubmitted, odie How ity Services Director Approved for submission by: Ira �4-""- Thomas P. Genovese, City Manager Attachments: 1. Letter to Mayor Pro Tern Terry Henderson from the U.S. Census Monitoring Board Regarding Complete Count Committees 2. Census Data Uses 3. Complete Count Committee Summary 4. Partnering with the U.S. Census Bureau 5. Census 2000 Activities Time Line OU S:\Community Services\CCReports\CC.019 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA PROCLAIMING FULL SUPPORT OF AND PARTICIPATION IN THE CENSUS 2000 THROUGH THE FORMATION OF A COMPLETE COUNT COMMITTEE WHEREAS, the next Decennial Census will be taken in the year 2000, and political representation to the United States House of Representatives, state legislatures and local governments is determined by the Decennial Census, and the City of La Quinta recognizes the equal importance of each resident in the 2000 Census count; and, WHEREAS, the City of La Quinta has agreed to be one of 39,000 government entities in partnership with the U.S. Bureau of the Census; and, WHEREAS, the City of La Quinta understands that its primary role in this partnership is to formulate a Complete Count Committee that should include, but is not limited to the following sub -committees: Government, Education, Media, Religious, Community -based Organizations, Business, Recruiting, and Special Housing; and, WHEREAS, the role of the Government sub -committee is to bridge all gaps between the community and the Census Bureau on geographic matters, outreach activities, and information centers; and, WHEREAS, the role of the Education sub -committee is to create census awareness programs for pre -kindergarten to college age students, coalesce with educational institutions, distribute Census Bureau Education Programs, and to encourage parents and college students to apply for Census jobs; and, WHEREAS, the role of the Media sub -committee is to utilize all aspects (print and electronic) of its industry to inform, motivate, and educate the city's residents in the necessity and importance of their rapid response and 100% participation in Census 2000; and, WHEREAS, the role of the Religion sub -committee is to form a cross denominational coalition for the dissemination of Census information, inclusion of special announcements in church bulletins and sermons, hosting of Census awareness activities, and circulation of Census job opening bulletins; and, WHEREAS, the role of the Community -based Organizations sub- committee is to make the community aware of the many ways Census data is used to obtain funding for essential services and programs; and, U L) WHEREAS, the role of the Business sub -committee is to encourage all area businesses to advertise the Census message in sales advertisements, promotional materials and displays, and to sponsor Census 2000 community awareness activities; and, WHEREAS, the role of the Recruiting sub -committee is to receive and disseminate to all segments of the community, information regarding the availability of Census jobs in the local area; and, WHEREAS, the role of the Special Housing sub -committee is to assist in the location of shelters, soup kitchens, non -sheltered outdoor locations, group quarters, and other non -conventional housing facilities. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California as follows: 1. The City of La Quinta is in support of and will participate in the Census 2000 through the formation of a Complete Count Committee. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 161h day of November, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California Ut�� ATTACHMENT 1 U.S. CENSUS - MONITORING BOARD CONGRESSIONAL MEMBERS 47(N) Sil-vcr dill kuad FOB t(3 - Suite 1230 Suitland. MD 20746 Phone:(301)457-5080 Fax: (301) 457-5081 J. Kenneth Blackwell Co -Chair David Murrav A. Mark Neuman Joe D. Whitley Fred Asbell Executive Director April 21, 1999 The Honorable Terry Henderson City of La Quinta 54-711 Eisenhower Drive La Quinta, CA 92253 Dear Mayor Pro -Tern Henderson, Enclosed is the April 1, 1999 report to Congress from the U.S. Census Monitoring Board. The Board, an eight -member bipartisan panel, unanimously adopted this report and its 18 recommendations intended to improve the accuracy of Census 2000. Most of these recommendations concern practical, operational issues, such as identifying and counting neighborhoods that are likely to be severely undercounted unless extra efforts are made. None of these recommendations concern the most controversial aspect of Census 2000: the Clinton Administration's plan to adjust the census counts according to a statistical survey. While the Board divides over this issue, we are unanimous in our support of the best, most accurate census possible. In particular, we believe the Census Bureau should do everything in its power to improve the count of traditionally undercounted children and minority communities. To do so, the Bureau needs the support and expertise of local governments and community organizations. Whether or not statistical adjustment is used, .the Bureau will attempt to actually count everyone in the country. The best way for your community to ensure a fair share of political representation and federal funding is to "lock in" good numbers during the actual enumeration. Less than a year remains before Census Day: April 1, 1999. It is not too early, or too late, to begin working with the Census Bureau and local partners to get the best, most accurate count of your area. ;Si4ncerr J. Kenneth Blackwell Co -Chairman Census Monitoring Board, Congressional Members o.;", COMPLETE COUNT COMMITTEES Plans for Census 2000: The Bureau can benefit from partnerships with local and tribal governments by increasing awareness and participation in the census. Governments and organizations participating in the partnership program stand to improve their representation and disbursement of money from the federal government. Furthermore, local governments can assist the Bureau with traditionally undercounted populations by forming Complete Count Committees (CCCs). For Census 2000, the Bureau has increased its emphasis from 1990 on encouraging local governments to form CCCs. In May 1998, the Bureau's Regional Directors sent letters to the highest elected officials of local and tribal governments in their regions to invite them to develop CCCs. With this letter, the Bureau sent out a handbook on CCCs. Each Regional Office also developed suggested guidelines for local governments on how to set up a CCC, including how to recruit members and a proposed sub -committee structure. While CCCs are designed according to Bureau guidelines, they are established, staffed and managed by local and tribal governments. This was not always clear during the dress rehearsals. Local and tribal governments should continue to take the lead in creating Complete Count Committees. However, clear expectations should be established between the Complete Count Committee and the Bureau regarding funding and responsibilities. The Bureau can provide in -kind contributions, assistance with forming a committee and some administrative support, but the Bureau cannot provide money to a local government for the CCCs activities. CCCs are created primarily to raise local awareness of the census. Often, CCCs have representatives of community based organizations that have good relationships with traditionally undercounted populations. Ideally, these representatives can act not only to increase awareness about the upcoming census but can help the Bureau identify where the Bureau needs to increase efforts. U.S. Census Monitoring Board Page 22 Report to Congress April 1, 1999 For example, community based organizations can help identify pockets of non-English speaking residents or encourage those who might otherwise be wary of government officials to open their doors to a Bureau employee. Each party — the Bureau and the CCC — adds value to the partnership. However, this effort cannot meet its goal of improving the census in local areas, with local input, unless each party clearly understands the other's role. The Board recommends that all expectations, financial or otherwise, between the CCC and the Bureau be clearly established from the beginning of the relationship. We recommend that all local and tribal governments form or join Complete Count Committees: When -possible, local governments should dedicate staff to their CCCs to -ensure the CCCs complete the work they set out to do. If a town feels it -is too small to conduct its -own CCC, it should find out if the county or state is forming a CCC, and join the effort. u ATTACHMENT 2 3 Census data is widely Wisely used... ,o' The federal government uses population data to allocate funds in a number of areas such as, Title I grants to educational agencies (school districts across the nation) Head Start programs Women, Infants & Children (WIC) (food grants) Public transportation 41 4 Road rehab & construction r Programs for the elderly Emergency Food and Shelter Empowerment Zones ,00 Assessment of the need for employment opportunities is done through the use of population statistics. This service is used by the private sector as well as the state and federal governments. b Population statistics are in community profiles to give potential homeowners insight into the property values, median income and other demographic information about a particular community. Corporations use population data for market research to determine locations for commercial enterprises such as food stores, and other essential services. 1^ 1 50 \\//o yg ToUse Cengus'2000 Decision making at all levels of government Drawing federal, state, and local legislative districts Attracting new businesses to state and local areas The distribution of over $100 billion in federal funds and even more in state funds Reapportionment of seats in House of Representatives Drawing school district boundaries s Budget planning for government at all levels Spotting trends in the economic well-being of nation Forecasting future transportation needs for all segments of Planning for public transportation services the population Planning for hospitals, nursing homes, clinics, and the ; Planning health and educational services for people with location of other health services disabilities Forecasting future housing needs for all segments of the population Directing funds for services for people in poverty Designing public safety strategies Rural development Analyzing local trends Estimating the numbers of people displaced by natural disasters Developing assistance programs for American Indians Creating maps to speed emergency services to households in need of assistance Delivering goods and services to local markets Designing facilities for people with disabilities, the elderly, or children Product planning Investment planning and evaluation of financial risk Publication of economic and statistical reports about the United States and its people Scientific research Developing "intelligent' maps for government and business Proof of age, relationship, or residence (certificates provided by the Census Bureau) Medical research Media planning and research, back up for news stories Evidence in litigation involving land use, voting rights, and equal opportunity Establishing fair market rents and enforcing fair lending practices Directing services to children and adults with limited English language proficiency Urban planning Land use planning Understanding labor supply Assessing the potential for spread of communicable i diseases Analyzing military potential Making business decisions Understanding consumer needs Planning for congregations Locating factory sites and distribution centers Distributing catalogs and developing direct mail pieces Standard for creating both public and private sector surveys Evaluating programs in different geographic areas Genealogical research (after 2072) i School projects Developing adult education programs Historical research @ Determining areas eligible for housing assistance and U 1 1 i rehabilitation loans ATTACHMENT 3 0 0 Summoiri7e000 ,okl The Complete Count Committee speaks the language of and knows the pulse of its community. It will establish an information highway that even the Internet cannot rival: neighbor informing neighbor. Z 0 The Complete Count Commttee will ensure that its community will start the 21 st century off on the right step, by making each resident aware of the importance of an accurate Census count to the overall well-being of each person. 4 ® The Complete Count Committee will gain valuable knowledge about the Census process never before disseminated at the local level, and develop a plan to impart that knowledge to each and every resident as only a neighbor and fellow stakeholder can do. ® The Complete Count Committee is the local community's link to the national campaign of Census 2000, b enabling every resident the opportunity of receiving firsthand information from someone they know and trust. 13. ® The Complete Count Committee will increase the 4 participation ratio and the mail back response rate through the creation of an intense Census 2000 awareness campaign that will not end until November of 2000. St 4 U jL 4 4 jurisdiction f orms a Complete Count Committee... ,o-' To bring together a group of community members whose only focus is Census 2000 awareness. 6 ATTACHMENT 4 P'r+'ne"'ringI �witt� -Ek e U.S. Census -Puoreau ® A Partnership Specialist from the Census Bureau meets with the highest elected official of a jurisdiction, to make a presentation regarding the role of local H community involvement to the success of Census 2000 .o through the formulation of a Complete Count Committee. ® The highest elected official agrees to form a Complete Count Committee and issue a h Pro clamation/R.esolution outlining the partnership. A sample copy of a Proclamation is included on the next page. The original Proclamation should be sent to: Partnership Unit, Los Angeles Regional Office, 15350 Sherman Way Suite 300, Van Nuys, CA 91406. The Proclamation/Resolution should: * Be written on official stationery * State that the jurisdiction will form a Complete Count Committee r * Outline the committee structure and give a a broad scope of each committee's proposed °4 activities * Have the signature of the highest elected official r * Have the official seal affixed V ui4 ATTACHMENT 5 Z` C e ooe Qo20 L [ CU Y y� E � =a 0$E-- 00 Cc LL a a- y r r> U ^'0�0=OQ U4a 2 Ca 0 0 i C v U 0 .� c '0 U y ca 4= 3 0 � U Qr C E E Go U m � 0 0 4 x Q. m 1 L o C U t•EU a V/ y 0 U C E f Opm v 0 J a sib G = s 0 L, y - U ^ tC C. 09 �- jr OG C E Jm 0 m - o m l0 O Z c m 0 E U 0 a E L 0- ac_ J �U at 0 m m0 >Q e m 0 in 0 0 0 o c �v Uc U U m -� Uo— m m a >_ 0 U) �. U' a me w c it O 0 g d m0 Luc q T U c �0my- 070 m cn N . Uc 0 i m � UO 0a V O t - Q m L • f 0 e � 0 J 0„ L S �6 o' `03 L I U ;-_ 5 $+z 0 IE 7 Q i _ -1 m - 0cc U k L n So p v mU EU 0 e `_ _ 0 0 0 C o b Oo �c �a C n eJ 0 C _ o Ik rn °' fo m'D N a a U 0 r= C o y_ _ 0 0 > c c 0`1 m f U a Y 0 U) v ;j m Ir. °o C..N o mo �. all a� +a GinOt =0 o m e o e°, �Egqso�g<<op .Uj oaE` E v 0) 10Cp0 �awzogoOCCCCm Li O O = m pV woew ccSUo IL m ooa��o8a 4)� _ v • c $ c Ottrtcaw� p ? 7ma2�$0�0`m l0 7 OaU i m0c �- G po O C � V tlJ C O 3 m y O B Ug- L l0 c o cz� L U J V F- U U N Q m 3Q` mO m m iQ u _�. Cfycp m yCOovfU QO 06Oc }U 6 w C > y m 0Q �a �0 C a y o �� -0 Do D,ti Y c w y 0 m W lV C `C U.0 f -p Q1 N y_ �EE �� CM We V t0U ON o� U4 W y co 0 ;E c U a 2 _ m m my U� tY N Q [Eo D m C m y C �,mo(D N C J°O �� Y I I �a��—r- DEPARTMENT REPORT: •cam U S i Iv,rva,nu .Z�. - Fc�MOFTN�� TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Managev,4) DATE: November 16, 1999 RE: Department Report - Response(s) to Public Comment The following is the response to public comments made at the November 2, 1999 City Council meeting: 1. Mr. Patrick Swarthout, 211 S. Sunrise Way, Palm Springs, addressed the City Council regarding the change of name and logo of Southern California Gas Company. • No response was necessary. 2. Mr. Doug Yavanian, 49-499 Eisenhower Drive, addressed the City Council regarding the new entrance monuments. • No response was necessary. 3. Mr. David Downing, 52-510 Avenida Diaz, and Mr. Bruce Pelletier, 54-255 Avenida Herrera, addressed the City Council regarding the City's paramedic service provider's (AMR) response times, and encouraged the City to research the feasibility of adding a paramedic squad to the service currently provided by AMR. • Staff is currently researching this issue, and will return to the City Council when the research and analysis is complete. DEPARTMENT REPORT: C-, NOVEMBER 16 NOVEMBER 17 NOVEMBER 18 NOVEMBER 18 DECEMBER3 DECEMBER 7 DECEMBER 11 DECEMBER 16 DECEMBER 21 CITY COUNCIL'S UP -COMING EVENTS CITY COUNCIL MEETING LA QUINTA CHAMBER MIXER AT MAYO'S IN PALM DESERT Y2K COMMUNITY CONVERSATION SENIOR CENTER THANKSGIVING LUNCHEON MAINSTREET MARKETPLACE CITY COUNCIL MEETING EMPLOYEE RECOGNITION DINNER SENIOR CENTER HOLIDAY LUNCHEON CITY COUNCIL MEETING JANUARY 4 CITY COUNCIL MEETING JANUARY 6 MAYOR'S LUNCH JANUARY 18 CITY COUNCIL MEETING JANUARY 19 - 23 BOB HOPE CHRYSLER CLASSIC FEBRUARY 1 CITY COUNCIL MEETING FEBRUARY 4 MAINSTREET MARKETPLACE FEBRUARY 15 CITY COUNCIL MEETING MARCH 3 MAINSTREET MARKETPLACE MARCH 7 CITY COUNCIL MEETING MARCH 16 - 19 LA QUINTA ARTS FESTIVAL MARCH 21 CITY COUNCIL MEETING MARCH 31 MAINSTREET MARKETPLACE APRIL 4 CITY COUNCIL MEETING APRIL 18 CITY COUNCIL MEETING MAY 2 CITY COUNCIL MEETING MAY 16 CITY COUNCIL MEETING Updated: November 9, 1999 c:mydocmncnts\ccevents O U 1 November 1999 Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday r 5 71' RM 2 3 4 S 6 Fw , 2:00 PM City 12:00 PM Council Meeting Mayor's Lunch Election Day w 7 8 9 10 11 12 13 9:30 AM CVAG 7:00 PM C.V. 9:00 AM RCTC- Public Safety- Mosquito Abate. Pena Perkins -Perkins 5:30 PM Invest- 12:00 PM CVAG 7:00 PM Planning ment Advisory Veterans Day Transp-Perkins Commission Board (HOLIDAY) 7:00 PM Commu- Meeting nity Services Commission 14 15 16 17 18 19 20 9:00 AM CVB- 12:00 PM CVAG 10:00 AM Henderson Human/Com- Energy/Envi- 2:00 PM City Adolph Sniff Council Meeting 3:30 PM Historic Preservation Commission 7:00 PM Cultural Arts Commission 21 22 23 24 25 26 27 PM ROTC Budget -Pena 2Buo 7CPM Planning, Commission 4APM DRRA i Arp-Henderson Meeting Thanksgiving Thanksgiving Day (HOLIDAY) (HOLIDAY) 28 29 30 1 d! $ xbS^ '�• firy'; 1 sip f%t f7t t N t; ti6t9 �y k� ,� '�! `I t� cto r ; December =r S M T W T F S w "a,. S M T W T F S 3 4 5 6 7 8 9� a ..'� : 5 6 7 8 9 10 11 t`1'y;: 10 11 12 13 14 15 16 .` 12 13 14 15 16 17 18 c �,,17 18 19 20 21 22 23 { a 24 25 26 27 28 29 30 ] 9 20 21 22 23 24 25 ' ; k` �+ k 31 x 26 27 28 29 30 31 ^i >xSh,� Printed by Calendar Creator Plus on 11 /12/99 December 1999 Monthly Planner m7 1 2 3 4 r an S M ovem T We T F S S M T u W T F S 1 2 5 4 5 6 'i 7 8 9 10 11 12 13 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 30 31 �n tiff 5 6 7 8 9 10 11 6:00 PM CVAG 2:00 PM City 9:00 AM RCTC- 12:00 PM Energy/ Employee Recog- Exec.Com-Pena Council Meeting Pena Envi-Sniff nition Dinner 5:30 PM Invest- 7:00 PM Cultural ment Advisory Arts Commission Board 12 13 14 15 16 17 18 9:30 AM CVAG 7:00 PM C.V. 3:30 PM Historic Public Safety- Mosquito Abate.9 Preservation Perkins -Perkins Commission 12:00 PM CVAG 7:00 PM Planning 1:00 PM - 6:00 Transp-Perkins Commission PM Holiday 7:00 PM Commu- Meeting Open House nity Services Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG Christmas Henderson Human/Com- 2:00 PM City Adolph Council Meeting 4:00 PM DRRA Airp-Henderson 26 27 28 29 30 31 2:30 PM RCTC 7:00 PM Planning New Years Eve Budget -Pena Commission (Holiday) 6:00 PM CVAG Meeting Exec.Com-Pena Printed by Calendar Creator Plus on 11/12/99 La�� •cy DEPARTMENT REPORT.c&ht 4 � ox U S 'y of Tt�� TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety 1 4 . DATE: November 16, 1999 RE: Monthly Department Report - October 1999 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of October. The reports depict the following highlights: • Year to date building permit valuation is $207,951,466, which represents an issuance of 2,457 building permits through October; • 2,264 animal control cases have been handled through October; • 1,744 code compliance cases have been initiated through October; • 7 new licenses were issued to La Quinta based businesses in October. N O � _ I I W F � N M wi 00 C kn � .a Or U z -. r? � M M d� F cn A R O N O\ N �y >" M o0 In O; N O � F N N U= �F az F� C G7 F r, h t-t- o o O C� n N M CD" O V7 �6 to r b Q\ N n N C O D\ N O e7 CV M N eri — to e'i .� �G c O i N N .r Op Fr F d O� W e7e4 N .� en N eneV " .. '" „ .� M r OD `� en 00 w In QI F 00 O en 0 kn o O O Rn o O 0 Rn 00 O O CDO o Ookn t` 0 O 0 O ..� �O oo v, W O W O R O r r O � O .Nr t O C M O O C .� M �p p � ~ n N a0 O eV tn 00 N U p E.I M VA t- .�-i 0�0 O N b O O (� � O 1n ~ [� .. N ^ O r O 1n M ON z F en N `O in in aN d W IO b V O en O O, It t` � N 't00 of �O O eV 00 N O v�i O en N O� O kn In 'tM N O N �O �v N ON O N .-i It O Ch R N �O O� to V.. o N Ln z E.. O n ao M v? O t ; O 00 ao 'O a O O o N le O O O M �D o 0 O N .fin .�-i N O •r 0000 O O� N M O V7 't en"'r 00 00 \O N w z 00 ~ .tea z w z I.a rA 00 in ^' as M .�i M N O N ON e! .. rrFM UOAIAW�ON t� tn .fir .r (diNO�OM�� p0Q.i, �Yfl .`a.INI.aOaM Nzo „�■r]O kn �z OOr" •�d0'.,70 ., N den kn kn O z a a w w w z z z a a w w z z H O F �D p U m O U wa W w a a q F z U v ad. Cd7 CA a 002' ANIMAL CONTROL REPORT FOR: OCTOBER, 119999 ANIMAL PICKUPS YEAR TO INCIDENTS YEAR TO MONTHLY: DATE: HANDLED: MONTHLY DATE: Dogs Alive 29 3.97 Bite reports _4_ 50 Dead 19 69 Cats Alive 20 1.30 Animal trap set ups _ 3 51 Dead 8_ 58 Cruelty to Animals Other Animals Investigations & _ 1 -23— Check welfare Alive 2_ 55 Dead 3 67 Vicious Animal TOTAL . ANIMAL . Restraining order —2— 7 Alive 51 582— Special hour patrols 9 119 Dead 30 _194 Zoning Violations 2 _4 Lost & found reports 41_ 335 TOTAL ANIMALS Animal Rescue 1 3 REMOVED Outside agency assistance 1 1 City hall reclaims 4 82 _81 776 Other 47 335 TOTALS 115 1,048 VIOLATIONS: No owner Warnings Citations Contact Dogs at large -12- _Li 5 Noise disturbance 0 3 0 Defecation removal 0 0 0 License violation 0 0 -12-- Other 0 0 0 Monthly Total -12- 16 17 YEAR TO DATE 193 89 AH TOTAL MONTHLY INCIDENTS HANDLED: 241 TOTAL YEAR TO DATE INCIDENTS HANDLED: 0Ja CODE COMPLIANCE REPORT FOR: OCTOBE1?;1999 ABATEMENTS: YEAR TO DATE: Nuisance Abatement Started 4_8 784 Weed Abatement Started 1_ 194 Vehicle Abatements Started _92_ 727 Dwelling Abatements Started _ 3 39 TOTAL STARTED 144 1,744 TOTAL COMPLETED 147 1,526 Home Occupation Insuec� ions 5 65 Business License Inspections —2_ 32_ Public Service 401 5,111 Garage sale permits Issued 119 1,137 forms\councilceo OA w o m m O W o m aSO 0�o o Q y O 0 0 N N C W LL 0 z CD a O w z w Y Z 0 35 0 mw� m 0 m 0 U o U U Q w W O w O m O z o U Z U W LLJ U V QJQ 0 Km QJQ N O O � O w U W jzg ujN Jew W w : 0 0 0 0 h N N w O .- O N 00 .- Z O O N O O M M m O co O h h 0— ch Q tttAAA. ^ t:l 100p00000 Q Ncnc%�c�G%>c�c�r> m 0 0 0 0 0 0 0 N N N N N N N m W ONE C) C) ONI W W F- 4 H N J�Q Q Q Q Q Q Q OODUUUUUU Q Q Q Q Q Q Q Z Z Z Z Z Z Z U>> n D M n m mi0000000 mgg5g33g 0 w w CD cn � N z N Q 2 O 2 _ mIc� ►o rn <o M rn m �n a:w On N w U 0 m Q � O W U NOm c� m uw U 2 c H m Y Z W O w Q U:3�v� mmw UYOFO-�mZWcn 0►Q-w O Z vc0 Qm"50020Z�Z 'vz QU w wo0mLU d<U)Ozu000wZ2 ¢O Ufm Z N Ln Op N co co0 01 0 O GO0 D 00 It m 0 0 0 0 0 0 0 Q�5 DEPARTMENT REPORT:�� • t 4 4 " MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR k DATE: NOVEMBER 16, 1999 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF OCTOBER Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of October. 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O M o *p' 0 E M N e- N O G p �O O dU L O Tco to M LA (p N n Ln Ln Ln 00 O N v O. c+0 E p � -0 'of' c e V Ln M O O Ln Q1 an O O O O p r 0 d L � C E E ', � o o 0 c 0 O O Ln M Ln M Ln O y v ++ O O N W CyO O O =y Ln O O O pO p pC t 0 Ln CLOp a co M to J W be 0 c ° cc y y y L O H O J cc G Y y L C ■- G1 O 0 CL y G '� o a -p 3 E o N c a La 0 } w IM +� Lo c CLCL c d 7 t � y L LCp Lp O O LCp a ~ m a w 0 M v0- C 0 O m oc cc CC a ,, ,c, cc W W N G C7 W co C CL G1 G1 m V y Lo J d C1 C� m aci c i a LL > Z 0!6 r LC C V c °cc c - o V aC m iiO x a M O 005 La�� cy DEPARTMENT REPORT: � oz v s CFhf OF ZH�v TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisor VIA: Dodie Horvitz, Community Services Directo DATE: November 16, 1999 SUBJECT: Transmittal of Community Services Department Report for the Month of October 1999 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF DECEMBER 1999: Dec 2 Shopping Excursion to Orange County, "South Coast Plaza for the Holiday's" Dec 2 *Y2K Panel Discussion Dec 1 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Dec 3 Annual Treelighting Ceremony at Mainstreet Marketplace Dec 4 Computer Seminar, "Intermediate/Advanced Microsoft Word," Boys & Girls Club Dec 6 *Getting Started Right Golf Clinic Dec 6 *Wills, Trusts, Probate and You, Seminar Dec 7 *Mature Driver's Course Dec 9 *Tapping Into Your Retirement Plan Tax Free, Seminar Dec 11 Annual Breakfast with Santa, La Quinta Senior Center Multi -use Room Dec 13 *Free Putting Contest Dec 13 *Make Your Money Earn 12%, Seminar Dec 14 *Latest Treatment for Diabetes, Seminar Dec 16 *Holiday Luncheon Dec 17 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Dec 21 Youth & Family Excursion, World Famous San Diego Zoo, San Diego Dec 28 Youth & Family Excursion, Disneyland, Anaheim * Senior Center Program, Class or Event Community Services Department Attendance Report for the Month of October 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 238 219 19 22 18 Special Events 270 228 42 4 4 Adult Sports 459 1080 -621 14 10 Senior Center 3465 3190 275 131 100 Program Totals 4432 4717 -285 171 132 Information/Referrals Senior Center 953 980 -27 15 15 Total 953 980 -27 15 15 Sports Complex Use AYSO 1100 600 500 15 7 Jr. All American Football 150 150 0 9 6 Total 1250 750 500 24 13 Total Programs 6635 6447 188 210 160 Volunteer Hours Senior Center 960 1,027 -67 Meals on Wheels 42 60 -18 Commnty Service Hours 14.5 0 14.5 Punt, Pass & Kick 16 12 4 Tiny Tot Halloween 18 18 0 Total Volunteer Hours 1050.51 1117 -66.5 Monthly Revenue Senior Center $ 6,093.00 $ 4,526.36 $ 1,566.64 Community Services $ 5,102.00 $ 5,119.00 $ (17.00) Rental Income $ 495.00 $ 605.00 $ (110.00) Total Revenue $11,690.00 $10,250.36 $ 1,439.64 Revenue Year to Date Senior Center $21,770.00 $10,680.16 $11,089.84 Community Services $23,064.00 $19,656.00 $ 3,408.00 Rental Income $2,640.00 $2,035.00 $ 605.00 Total Revenue to Date $47,474.00 $32,371.16 $15,102.84 0 0 �- Community Services Program Report for October 1999 1QQQ 1000 10QR 1QOR 4000 4002 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Low Impact Aerobics 15 60 17 51 9 4 3 Beg. Computers Mon. 10 40 6 24 16 4 4 Beg. Computers Tues. 10 40 9 36 4 4 4 Int. Computers Wed. 9 36 9 36 0 4 4 Gourmet Cooking 14 14 24 72 -58 1 3 Mastering Excell 10 10 0 0 10 1 0 Introduction to Horses 4 12 0 0 12 3 0 Beginning Ballroom 261 261 01 01 261 1 0 Totals 981 2381 651 2191 191 221 18 1999 1999 1998 1998 1999 1998 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events Golf Tour Banquet 47 47 46 46 1 1 1 NFL Punt, Pass & Kick 40 40 27 27 13 1 1 Tiny Tot Halloween 63 63 55 55 81 1 1 Tiny Tot Spectators 120 1201 1001 1001 201 1 1 1 Totals 270 2701 2281 2281 421 41 4 1999 1999 1998 1998 1999 1998 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 139 139 0 0 139 8 0 Adult Soccer League 80 160 180 720 -540 2 4 Adult Co-ed Volleyball 401 1601 601 360 -2001 4 6 Totals 1 2591 4591 2401 1080 -6011 14 10 Senior Center Attendance 1999 1999 1998 1998 Registered Total a istered Total Meetings articipants articipation articipants articipation Variance 1999 1998 Senior Activities Bridge, ACBL 180 180 172 172 8 4 4 Bridge, Duplicate/Social 348 348 353 353 -5 13 13 Creative/Reminisce Writing Clubs 26 26 30 30 -4 7 4 Dog Training Complimentary Class 7 7 0 0 7 1 0 Golden Tones 61 61 43 43 18 5 3 Ice Cream Social 25 25 52 52 -27 3 5 Health Fair Screenings 1709 1709 1631 1631 78 1 1 Health Fair Lunch 93 93 0 0 93 1 0 Monthly Birthday Party 22 22 30 30 -8 1 1 Monthly Luncheon 102 102 76 76 26 1 1 Movie Time 46 46 37 37 9 8 4 Putting Contest 11 11 0 0 11 1 0 Seminars 70 70 36 36 34 7 4 Television Viewing 30 30 35 35 -5 n/a n/a Senior Activity Total 2730 2730 2495 2495 235 53 40 Senior Leisure Courses Ballroom Dance 10 30 10 44 -14 3 4 Ceramics 12 31 11 53 -22 3 5 Computer 56 81 34 78 3 15 17 Computer Tutor 7 7 0 0 7 4 0 CPR Class 10 8 0 0 8 2 0 Dog Training Class 5 15 0 0 15 3 0 Exercise 57 344 56 367 -23 17 17 Healthy Cooking Class 14 15 13 13 2 1 1 Spanish Lessons 9 29 0 0 29 4 0 Senior Leisure Courses Total 180 560 124 555 5 521 44 Senior Leisure Classes Arts and Crafts 25 25 38 38 -13 4 4 Bridge Lessons 52 52 82 82 -30 6 8 Holiday T-Shirt Class 4 4 0 0 4 1 0 Painting 20 20 20 20 0 41 4 Quilting 30 30 0 0 30 3 0 Tai Chi 23 23 0 0 23 4 0 Tap Dance 21 21 0 0 21 4 0 Senior Leisure Classes Total 175 175 140 140 35 26 16 TOTAL SENIOR PROGRAMS 3085 3465 2759 3190 275 131 100 Senior Services A.A.R.P. "55 Alive" 44 44 40 40 4 2 2 Ambassadors 96 96 101 101 -5 n/a n/a Blood Pressure Check 28 28 44 44 -16 4 4 FIND Food Distribution 484 484 497 497 -13 5 5 Hearing Consultation 2 2 2 2 0 1 1 Info/Referral/Outreach/Desert Give Tree 275 275 279 279 -4 n/a n/a Legal Consultation 12 12 7 7 5 1 1 Medicare Consultation 2 2 2 2 0 n/a n/a Share Meetings/Sign-up 10 10 8 8 2 2 2 TOTAL SENIOR SERVICES 953 953 980 980 -27 15 15 SENIOR CENTER TOTAL 40381 44181 3739 4170 248 146 115 ou La/�-,-- c' DEPARTMENT REPORT: F"�L V S cF`y OF TN�� TO: HONORABLE MAYOR AND CITY COUNCIL MEMBER FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: NOVEMBER 16, 1999 SUBJECT: GRANT REQUESTS AND FUNDING UPDATE The following is an update on the Special Projects Contingency Account, Coachella Valley Recreation and Park District Account and the La Quinta School Grant requests and funding to date: LA QUINTA SCHOOL GRANT PROGRAM #101-251-663-657 School: Amount Available Grant RM e� stor Grant Amount Balance La Quinta High $2,000 Boy's Varsity & Jr. Varsity Soccer (September 30, 1999) $500 $1,500 Interact Club $500 $1,000 (October 26, 1999) Girl's Swim Team $500 $ 500 (October 26, 1999) La Quinta Middle $2,000 $2,000 Truman $2,000 $2,000 Adams $2,000 $2,000 1999-2000 Community Services Grants SPECIAL PROJECTS CONTINGENCY ACCOUNT #101-251-663-000 Date Organization Amount Balance 7/l/99 Beginning Balance $54,369 7/20/99 La Quint Arts Association $4,000 $50,369 Liability Insurance for Gallery 9/8/99 La Quinta High School Foundation $5,000 + $5,000 $40,369 With a commitment of $5,000 when matching funds are acquired. 9/8/99 Coachella Valley Concerts Association $5,000 $35,369 Concerts for Desert Sands Students 9/21/99 Explorer Post #503 $6,000 + $6,000 $23,369 With a commitment of $6,000 when matching funds are acquired 9/21/99 Community Blood Bank Center, Inc. $1,000 $22,369 For purchase of up to three calibrated weights 10/5/99 Triangular Adoption Program $2,200 $20,169 10/5/99 Simon Motors Plaque $300 +/- $19,869 11/2/99 CVAG-Census 2000 Coordinator $5,000 $14,869 COACHELLA VALLEY RECREATION AND PARK DISTRICT OKTOBERFEST #101-251-663-537 7/l/99 Beginning Balance $2,200 10/5/99 CVRPD Oktoberfest $200 $2,000 FRITZ BURNS POOL #101-251-663-539 7/l/99 Beginning Balance $3,000 9/8/99 Coachella Valley Recreation & Park District $2,028.66 $ 971.34 (September Pool Hours & Answering Machine) 0U< DEPARTMENT REPORT: G- I Tity/ 4 QW4 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Revenue and PUBLIC HEARING: Expenditure Reports dated September 30, 1999 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the September 30, 1999 Statement of Revenue and Expenditures for the City of La Quinta. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Duinta used the Bureau of the Public Dept, U.S. Bank Monthly Statement and Ba ik of New York Monthly Cus�dian Report tg7determine the fair market value o investments at month end. ohn M. Falcdner, Finance Director A pro ed for IS�ubmissi n y: Thomas. Genovese City Man ger Attachments: 1. Revenue and Expenditures Report, September 3�, 1999 CITY OF LA QUINTA 07/01/1999-09/30/1999 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant Sunline Transit CVAG County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 502,300.00 75,527.52 426,772.48 15.04% 433,900.00 24,300.47 409,599.53 5.60% 222,000.00 25,466.99 196,533.01 11.47% 2,305,600.00 444,499.44 1,861,100.56 19.28% 3,050,000.00 168,075.08 2,881,924.92 5.51% 381,900.00 8,075.09 373,824.91 2.11% 6,895,700.00 745,944.59 6,149,755.41 10.82% 110,800.00 29,540.30 81,259.70 26.66% 8,100.00 1,469.50 6,630.50 18.14% 412,500.00 322,263.68 90,236.32 78.12% 86,700.00 54,894.25 31,805.75 63.32% 68,000.00 57,507.55 10,492.45 84.57% 35,800.00 29,596.00 6,204.00 82.67% 44,200.00 11,335.50 32,864.50 25.65% 766,100.00 506,606.78 259,493.22 66.13% 50.00 0.00 50.00 0.00% 50.00 17.75 32.25 35.50% 1,000.00 89.45 910.55 8.95% 124,210.00 31,288.50 92,921.50 25.19% 298,400.00 204,076.35 94,323.65 68.39% 107,800.00 55,712.34 52,087.66 51.68% 271,100.00 185,301.71 85,798.29 68.35% 802,610.00 476,486.10 326,123.90 59.37% 910,900.00 269,255.34 641,644.66 29.56% 250.00 232.62 17.38 93.05% 14,400.00 12,117.74 2,282.26 84.15% 22,300.00 4,935.73 17,364.27 22.13% 4,600.00 1,113.74 3,486.26 24.21 % 91,100.00 9,086.85 82,013.15 9.97% 109,200.00 127,984.00 (18,784.00) 117.20% 10,000.00 0.00 10,000.00 0.00% 0.00 0.00 0.00 N/A 471,111.00 471,111.00 0.00 100.00% 55,000.00 41,413.84 13,586.16 75.30% 5,000.00 0.00 5,000.00 0.00% 1,693,861.00 937,250.86 756,610.14 55.33% 1,464,000.00 204,577.50 1,259,422.50 13.97% 55,600.00 3,236.12 52,363.88 5.82% 0.00 429.61 (429.61) N/A 55,600.00 3,665.73 _ 51,934.27 6.59% 143,433.00 0.00 143,433.00 0.00% 11,821.304.00 2.874,531.56 8,946.772.44 24.32% 003 CITY OF LA QUINTA 07/01/1999-09/30/1999 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA REMAINING % BUDGET RECEIVED BUDGET RECEIVED 200,000.00 376,111.58 (176,111.58) 188.06% 200,000.00 376,111.58 176,111.58) 188.06% 123,200.00 32,634.56 90,565.44 26.49% 89,200.00 23,456.47 65,743.53 26.30% 172,500.00 43,758.07 128,741.93 25.37% 5,000.00 5,000.00 0.00 100.00% 5,500.00 0.00 5,500.00 0.00% 395,400.00 104,849.10 290,550.90 26.52% CMAQ/ISTEA Grant 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL CMAQ/ISTEA 0.00 0.00 0.00 0.00% FEDERAL ASSISTANCE REVENUE: CDBG Grant 250,400.00 0.00 250,400.00 0.00% Interest 0.00 0.00 0.00 N/A TOTAL FEDERAL ASSISTANCE 250,400.00 0.00 250,400.00 0.00% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 TOTAL PROPOSED ASSESSMENT DISTRIC 2,806,700.00 0.00 2,8062700.00 0.00% SLESF (COPS) REVENUE: SLESF (Cops) Funding 0.00 0.00 0.00 N/A Interest _ 1,100.00 0.00 1,100.00 0.00% TOTAL SLESF (COPS) 1,100.00 0.00 1,100.00 0.00% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY 0.00 48,372.24 (48,372.24) N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 48,372.24 (48,372.24) N/A 764,200.00 32,812.26 731,387.74 4.29% 200.00 0.00 200.00 0.00% 764,400.00 32,812.26 731,587.74 4.29% 20,000.00 8,779.14 11,220.86 43.90% 11,000.00 0.00 11,000.00 0.00% 31,000.00 8,779.14 22,220.86 28,32% ml, CITY OF LA QUINTA 07/01/1999-09/30/1999 ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL CMAQ/ISTEA INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 613,918.38 452,581.62 57.56% 431,000.00 0.00 431,000.00 0.00% 1,497,500.00 613,918.38 883,581.62 41.00% 1,600.00 0.00 1,600.00 0.00%_ 1,600.00 0.00 1,600.00 0.00% 21,244.00 5,744.68 15,499.32 27.04% 4,000.00 0.00 4,000.00 0.00% 25,244.00 5,744.68 19,499.32 22.76% 2,000.00 2,000.00 0.00 100.00% 200.00 0.00 200.00 0.00% 2,200.00 2,000.00 200.00 90.91 % 0.00 330,852.20 (330,852.20) N/A 0.00 0.00 0.00 N/A 0.00 330,852.20 (330,852.20) N/A 12,138,823.50 1,105,607.35 11,033,216.15 9.11% 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) 0.00% 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,615,825.00 0.00 1,615,825.00 0.00% 30,000.00 0.00 30,000.00 0.00% 372,610.00 6,807.50 365,802.50 1.83% 799,956.02 235,153.47 564,802.55 29.40% _ 22,113,224.31 1,188,143.05 20,925,081.26 5.37% 38,910,775.43 2,535,711.37 36,375,064.06 6.52% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 005 CITY OF LA QUINTA 07/01/1999-09130/1999 ALL OTHER FUNDS REVENUE DETAIL (continued) URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 11,000.00 0.00 11,000.00 0.00% 0.00 0.00 0.00 N/A 11,000.00 0.00 11,000,00 0.00% FMP Equipment Charges 510,578.00 0.00 510,578.00 0.00% Interest 41,200.00 0.00 41,200.00 0.00% Transfers In 471,111.00 0.00 471,111.00 0.00% TOTAL EQUIPMENT REPLACEMENT 1,022,889.00 0.00 1,022,889.00 0.00% ARTS IN PUBLIC PLACES REVENUE: " Arts in Public Places Deposits 275,500.00 40,120.50 235,379.50 14.56% * Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 0.00 27,200.00 0.00% TOTAL ARTS IN PUBLIC PLACES 302,700.00 40,120.50 262,579.50 13.25% • These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees 0.00 83,496.00 (83,496.00) N/A Interest 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 83,496.00 (83.496.00) N/A PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest TOTAL LIBRARY DEVELOPMENT 0.00 59,094.00 (59,094.00) N/A 0.00 0.00 0.00 N/A 0.00 59,094.00 (5%094.00) N/A 0.00 83,643.00 (83,643.00) N/A 0.00 0.00 0.00 N/A 0.00 83,643.00 (83,643.00) N/A 0.00 34,682.00 (34,682.00) N/A 0.00 0.00 0.00 N/A 0.00 34,682.00 (34,682.00) N/A Awe e CITY OF LA QUINTA 07/01/1999-09/3011999 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY BUDGET RECEIVED REMAINING % BUDGET RECEIVED 0.00 15,729.00 (15,729.00) N/A 0.00 0.00 0.00 N/A 0.00 15,729.00 (15,729.00) N/A 0.00 2,793.00 (2,793.00) N/A 0.00 0.00 0.00 N/A 0.00 2.793.00 (2.793.00) N/A 0.00 882.00 (882.00) N/A 0.00 0.00 0.00 N/A 0.00 882.00 (8$2.00) N/A 007 CITY OF LA QUINTA 07/01/1999 - 09130/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 398,100.00 72,598.17 0.00 325,501.83 18.24% CITY MANAGER'S OFFICE 579,250.00 117,484.96 0.00 461,765.04 20.28% ECONOMIC DEVELOPMENT 811,650.00 204,532.09 0.00 607,117.91 25.20% PERSONNEURISK MGT 438,750.00 73,525.76 0.00 365,224.24 16.76% TOTAL GENERAL GOVERNMENT 2,227,750.00 468,140.98 0.00 1,759,609.02 _ 21.01% FINANCE: FISCAL SERVICES 490,250.00 95,129.48 0.00 395,120.52 19.40% CENTRAL SERVICES 489,246.00 88,830.81 8,943.60 391,471.59 18.16% TOTAL FINANCE 979,496.00 183,960.29 8,943.60 786,592.11 18.78% CITY CLERK 347,150.00 88,365.09 0.00 258,784.91 25.45% COMMUNITY SERVICES SENIOR CENTER 231,970.00 44,812.67 0.00 187,157.33 19.32% PARKS & RECREATION ADMINISTRATION 565,569.00 143,191.81 0.00 422,377.19 25.32% PARKS & RECREATION PROGRAMS 67,750.00 12,391.17 0.00 55,358.83 18.29% TOTAL COMMUNITY SERVICES 865,289.00 200,395.65 0.00 664,893.35 23.16% POLICE 3,186,149.00 446,115.34 0.00 2,740,033.66 14.00% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 189,150.00 43,781.31 0.00 145,368.69 23.15% CODE COMPLIANCE 434,193.00 79,386.22 0.00 354,806.78 18.28% ANIMAL CONTROL 163,602.00 14,343.39 0.00 149,258.61 8.77% BUILDING 362,873.00 115,545.80 0.00 247,327.20 31.84% EMERGENCY SERVICES 46,900.00 2,969.04 0.00 43,930.96 6.33% FIRE 20,000.00 5,469.82 0.00 14,530.18 27.35% CIVIC CENTER BUILDING -OPERATIONS 1,141,853.00 547,142.69 4,998.13 589,712.18 47.92% TOTAL BUILDING & SAFETY 2,358,571.00 808,638.27 4,998.13 1,544,934.60 34.29% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 560,800.00 62,655.92 0.00 498,144.08 11.17% CURRENT PLANNING 909,049.00 108,849.70 0.00 800,199.30 11.97% TOTAL COMMUNITY DEVELOPMENT 1,469,849.00 171,505.62 0.00 1,298,343.38 11.67% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 34,820.64 0.00 148,529.36 18.99% DEVELOPMENT & TRAFFIC 670,710.00 133,496.13 0.00 537,213.87 19.90% MAINT/OPERATIONS - STREETS 1,257,024.00 75,214.10 5,700.00 1,176,109.90 5.98% MAINT/OPERATIONS - LTG/LANDSCAPING 1,074,503.00 236,913.75 10,400.00 827,189.25 22.05% CAPITAL PROJECTS 161,805.00 46,757.42 0.00 115,047.58 28.90% TOTAL PUBLIC WORKS 3,347,392.00 527,202.04 16,100.00 2,804,089.96 15.75% TRANSFERS OUT 1,674,721.34 259,651.01 0.00 1,415,070.33 15.50% GENERAL FUND REIMBURSEMENTS (3,581,304.48) (688,982.33) 0.00 (2,892,322.15) 19.24% NET GENERAL FUND EXPENDITURES 12,875,062.86 2,464,991.96 30,041.73 10,380,029.17 19.15% 5 1 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01/1999 - 09/30/1999 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 N/A 395,400.00 98,850.00 0.00 296,550.00 25.00% 235,000.00 0.00 0.00 235 000.00 0.00% 130,000.00 0.00 0.00 130,000.00 0.00% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 3,690.57 0.00 2,009.43 64.75% TRANSFER OUT 92,433.00 0.00 0.00 92,433.00 0.00% TOTAL SOUTH COAST AIR QUALITY 98,133.00 3,690.57 0.00 94 442.43 3.76% CMAQ/ISTEA TRANSFER OUT 0.00 0.00 0.00 0.00 N/A LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 2000.00 0.00 0.00 2,000.00 0.00% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 N/A SLEF (COPS) TRANSFER OUT 0.00 0.00 0.00 0.00 N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 191,100.00 0.00 573,300.00 25.00% TRANSFER OUT 12,705.31 0.00 0.00 12,705.31 0.00% LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 777 105.31 191,100.00 0.00 586,005.31 24.59% INFRASTRUCTURE: REIMBURSE GENERAL FUND 203,910.00 50,977.50 0.00 152,932.50 25.00% TRANSFER OUT 5,317,873.99 981,653.99 0.00 4,336,220.00 18.46% TOTAL INFRASTRUCTURE 5,521,783.99 1,032,631.49 0.00 4,489,152.50 18.70% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0.00% 009 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT TRANSPORTATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 0.00 N/A 07/01/1999 - 09/30/1999 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED PARKS & RECREATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 0.00 N/A CIVIC CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 0.00 N/A LIBRARY DEVELOPMENT Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 N/A COMMUNITY CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 N/A STREET FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 N/A PARK FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 N/A CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 37,291,774.65 2,506,130.83 23,013.00 34,762,630.82 6.72% PROJECT REIMBURSEMENTS TO GEN FUND 1,619,000.78 29,580.54 0.00 1,589,420.24 1.83% TOTAL CAPITAL IMPROVEMENT 38,910,775.43 2,535,711.37 23,013.00 36,352,051.06 6.52% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 N/A CIP EXPENSES 404,082.37 6,807.50 0.00 397,274.87 1.68% TOTAL ART IN PUBLIC PLACES 404,082.37 6,807.50 0.00 397,274.87 1.68% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 N/A URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.00% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 14,754.89 0.00 875,168.11 1.66% 010 DEPARTMENT REPORT: Cs- T4ht 4 44" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Revenue and Expenditure PUBLIC HEARING: Reports dated September 30, 1999 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the September 30, 1999 Statement of Revenue and Expenditures for the La Quinta Financing Authority. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Dept, U.S. Bank Monthly Statement and Bank of New York Monthly Custodan Rer)ortlo determine the fair market value of investments at month end. hn M. Falconer, Finance Director A ro ed for Submissio y: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, September 30, 1999 LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE 07/01/1999-09/3011999 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 5,600.00 0.00 5,600.00 0.00% 12,400.00 0.00 12,400.00 0.00% 679,670.00 467,397.50 212,272.50 68.77% 0.00 0.00 0.00 N/A 697,670.00 467,397.50 230,272.50 66.99% 0.00 0.00 0.00 N/A 0.00 4,718.42 (4,718.42) N/A 0.00 4,718.42 (4,718.42) N/A TOTAL FINANCING AUTHORITY 697,670.00 472,115.92 225,554.08 67.67% 003 LA QUINTA FINANCING AUTHORITY EXPENDITURE SUMMARY DEBT SERVICE EXPENDITURES SERVICES BOND PRINCIPAL BONDINTEREST TRANSFER OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT TOTAL CAPITAL IMPROVEMENT 07/01/1999 - 09/30/1999 REMAINING % BUDGET XPENDITURES NCUMBERED BUDGET EXPENDED 9,020.00 250,000.00 429,670.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9,020.00 250,000.00 429,670.00 0.00 0.00% 0.00% 0.00% N/A j 688,690.00 0.00 0.00 688,690.00 0.00% 517,731.78 0.00 0.00 517,731.78 0.00% 517,731.78 0.00 0.00 517,731.78 0.00% TOTAL FINANCING AUTHORITY 1,206,421.78 0.00 0.00 1,206,421.78 0.00% II 0 U E� DEPARTMENT REPORT: Q-02, T4ht " AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 CONSENT CALENDAR: ITEM TITLE: Year 2000 Project Status Report BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: The City of La Quinta continues to move forward with the Year 2000 (Y2K) Project. This monthly Y21K report reflects the progress achieved since October 19, 1999. Year 2000 Project Progress Table % Complete Through This Month % Complete Through Last Month Estimated Completion Date Estimated Costs To Achieve Y2K Compliance DP & Non DP Systems DP Non DP DP Non DP DP Non DP DP Non DP Awareness 100% 100% 100% 100% 12/98 12/98 $500 $500 Assessment 100% 90% 100% 90% 02/99 10/99 $1,500 $1,500 Remediation 100% 90% 100% 90% 02/99 10/99 $0 $0 Validation/Testing 95% 90% 95% 75% 11/99 11/99 $2,500 $5,500 Implementation 95% 50% 95% 25% 11/99 11/99 $15,000 $32,000 Revalidation/Retesting 0% 0% 0% 0% 11/99 11/99 $1,500 $1,500 Total Costs $21,000 $41,000 As shown on the progress table above, Data Processing (DP) hardware and software is 95% Y21K compliant. The building permit program is Y21K compliant with regard to recognizing the Year 2000 date. However, there are issues with the permit numbering scheme that would need to be resolved with the software vendor. Staff has evaluated alternative software vendors that can meet the City's building permit issuance activity needs and have decided to change software vendors to ensure compliance after January 1, 2000 for issuing Building Permits. Non DP systems remaining to be assessed or tested are as follows: Civic Center alarms CIVIC CENTER ALARM SYSTEM The alarm system is still being assessed for Y21K compliance with the vendor. Testing for the alarm system is scheduled to be completed by the end of October 1999. MOBILE PHONES Nextel Phones has been slow in responding to staff requests for specific information on existing mobile phone systems. Nextel has disclosed that they are moving forward with making their products Y21K compliant. According to Nextel's Year 2000 website, Nextel has stated that their units are Y2K compliant. We have received written assurances from our local vendor that the telephones are Y2K compliant. SUMMARY OF SYSTEMS IDENTIFIED FOR Y21K COMPLIANCE The inventory conducted during fiscal year 1997-98 evaluated the City's computer systems, software and related systems which may be affected by the Year 2000. The City's computer systems being evaluated are classified as DP or Non DP as follows: Data Processing Systems Various Software Applications Accounting Software Computer Operating Software File Server Systems THE Y21K TIME LINE Non Data Processing Systems Heating and A/C Phone Systems Mobile Phones Street Lights Traffic Signals Irrigation Software Stadium Lights Drainage Pumps Civic Center Alarm System The Y2K time line is divided into five stages; each stage serving to address the Y2K problem. As shown in the Progress Table above, the City is generally in the Validation/Testing and Implementation Stages of this time line. The actions taken and planned by the City for each stage relating to this project are as follows: O0 Awareness Stage: The inventory audit portion of this stage was completed on November 11, 1998. On December 31, 1998, a Y21K survey letter was mailed to 40 organizations and vendors that do business with the City. The goal of the survey is to gather information from those entities that staff believes may impact the City if they do not comply with Y21K. Of the 40 surveys sent out, 35 organizations have responded to the survey. All 35 of the organizations that responded to the survey have made disclosures that they are complying with the Y21K problem (Attachment 2). Responses reflect that awareness of the Y2K problem is growing daily. On Monday, May 24, 1999, City staff held a meeting at the Senior Center to present the City of La Quinta's Y21K Readiness Review. The presentation team was made up of Mike Bizier of Southwest Networks, Inc., John Hardcastle from Building and Safety, and Juan Herrera and John Falconer from Finance. The Y2K presentation lasted over an hour, and included a 25-slide Power Point presentation, that was projected onto the screen at the Senior Center multi- purpose room. The purpose/goal of the meeting was to inform the public about what the City is doing to prepare its own computer systems for the Year 2000. Also, John Hardcastle informed citizens about what they can do to prepare for most disruptions in essential services. A list of home and family preparedness items were discussed during the presentation. The turnout for the meeting was low, with only five members of the public being present. Mr. and Mrs. Fred Wolff, James Deboer and guest, and Megan Butler, were present for the Y21K meeting. Members of the City Council were also present for the discussion. One of the objectives'of the meeting was to receive input from the public on their concerns regarding the Y21K issue. Mr. and Mrs. Wolff voiced concern about what La Quinta businesses are doing to prepare for Y21K-related problems. Mr. Wolff commended City staff on their progress in meeting the Y21K challenge. He also stated that the City should let the public know how far ahead the City of La Quinta is on addressing Y2K issues. Mrs. Wolff asked Mike Bizier about what citizens can do to make their PC's at home Y21K compliant. Mayor Pena stated that Y21K is not just a computer issue but an emergency - preparedness issue as well. Councilman Perkins stated that the Council should also meet with other agencies on the Y2K issue. Mr. Deboer, who stated he is an expert on the Y21K problem, made several comments regarding his concerns about Y21K. He felt the public should be concerned about global issues (i.e., the power grid, fuel availability, etc.) He also felt that government is too optimistic and is not doing enough to prepare the public for what could happen if computers fail when the new year arrives. 003 Mayor Pena stated that there is a need to get the word out. He stated that public information needs to be provided now. The City's Y2K website continues to be updated monthly, following staffs monthly status agenda report to the Council. Also, on August 25, 1999, the City hosted a Y2K Community Conversation meeting at the Senior Center. The presentation was made by the President's Council on Y2K. The goal was to bring together a panel of representatives from various public service providers, to answer questions and comment on citizen concerns. Service providers that participated in the panel included GTE, Imperial Irrigation District, Southern California Gas, John F. Kennedy Hospital, County of Riverside, Desert Sands Unified School District, Valley Independent Bank and Social Security Administration. Although there was significant effort put forth on advertising the meeting, the attendance was limited to about 30 people, including the press and the panelists. The questions that were raised by the citizens present were similar to those asked during the May 24th meeting. The questions focused on what is being done to protect the public from the Y2K bug. There were also questions dealing with national security and what foreign countries are doing to prevent Y2K- related nuclear accidents. John Hardcastle, Community Safety Manager for the City coordinated the event. Another Y2K workshop is planned for the evening of November 18, 1999 at the Senior Center to discuss this issue. Assessment Stage: Assessment of DP systems has largely been completed. Non DP systems that still to be assessed for Y2K compliance include mobile phones, traffic signals and the Civic Center alarm system. Assessment of non DP systems will continue through the end of October 1999. Remediation Stage: Remediation is an on -going process that works together with the Implementation stage. Remediation involves identifying options for replacing systems or locating new vendors to correct non compliant systems. The City's purchasing policy has been revised to require that all new computer systems have a Y2K compliance disclosure before they are purchased. Validation/Testing Stage: This stage was started the weekend of April 17, 1999, and 95% of DP hardware and software systems have now been tested for Y2K compliance. The methodology used to test computer systems was developed by Southwest Networks, Inc. The testing environment was created by changing all system dates to January 1, 2000 and then processing numerous transactions within all mission -critical software systems. 004 Testing of all DP systems for Y2K compliance was successful. All of the DP hardware system (i.e., file servers, workstations, etc.) functioned properly when the dates were rolled over to January 1, 2000. DP software processed all transactions properly and sorted them correctly by date. The testing carried out on April 17"' has proved that mission -critical DP systems will work on January 1, 2000. The following mission -critical DP systems were tested for Y2K compliance: Building & Safety Department ► Builders Square Program City Clerk's Department ► Questys City Clerk Program Code Compliance Office ► Code Track Program Finance Department ► ForFUND Accounts Payable ► ForFUND Business Licenses ► ForFUND Cash Receipts ► ForFUND General Ledger Accounting ► ForFUND Payroll ► ForFUND Project Management ► Lotus Approach Animal License ► Applications Software: Microsoft Office, Core I/Word Perfect Suite and Lotus Smart Suite. See Attachment 3 for detailed comments and results on the Y2K testing conducted by Southwest Networks. The issues that were encountered during the testing process were mainly in some of the reporting features. For example, some of the inquiry reports within ForFUND do not show Year 2000 activity when viewing them on the computer screen. However, printed reports do show the information. The underlying data in the accounting registers are recording transactions correctly. During the testing process, the Builders Square permit program encountered some issues with the numbering scheme in the year 2000 simulation. Staff recently learned that the program has a numbering issue which limits the number of permits the Builders Square program can issue, and may encounter difficulties by April 2000 if not corrected. The Builders Square software company is not resolving this issue in a timely manner. Thus, staff has started working with Southwest Networks to determine if a new software application can be developed for the City and has recently approved implementing a new software application to replace Builders Square on January 1, 2000. 005 Recently, staff completed a City-wide traffic signal survey of the 31 signals located in La Quinta to assess if there are any Y2K issues that need to be corrected. Although some of the individual components within the signals will need to be replaced, they are not expected to impact the proper functioning of the signals in the Year 2000. Of the 31 traffic signals located throughout the City, 10 are signals maintained by Caltrans, Riverside County or the City of Indio. The City is responsible for maintaining the 21 remaining signals. Each traffic signal has the following components: ► Controller ► Conflict monitor ► Vehicle detector ► Clock Public works staff coordinated the testing of eight of the of the 21 City - maintained traffic signals for Y2K compliance. The eight signals tested were representative of the 21 signals maintained by the City. The tests consisted of manually setting the timing clocks on the signals to December 31, 1999 at 11:55 p.m. The clocks were observed through the changing of the date, and then the signal was erected on barricades and the power was turned off to the signal for a period of three minutes. The power was then restored and the signal was checked for normal operation The purpose of method of testing was to enable the signal controller to change dates without power, utilizing its own internal battery clock. All eight of the signals tested were fully functional under both the January 1, 2000 date and the February 29, 2000 leap year 2000 date. The eight signals tested include the following: ► Washington Street & Avenue 48 ► Fred Waring Drive & Adams Street ► Washington Street & Calle Tampico ► Eisenhower Drive & Avenida Fernando ► Washington Street & Avenue 47/Highland palms Drive ► Washington Street & Eisenhower Drive/Rancho La Quinta ► Eisenhower Drive & Coachella Drive ► Washington Street & Channel Drive Implementation Stage: Implementation has involved replacing, patching or upgrading all non compliant DP systems. Roughly 95% of upgrades have been implemented for DP systems, with the remaining 5% to be completed by November 30, 1999. The current building permit program, however, will be replaced at a cost of $6,500. 11• The Civic Center alarm will be upgraded by the end of November 1999, if necessary. The heating and air conditioning system which was installed in September is now Y2K-ready. A new Y2K compliant voice mail system was installed on October 11th, at a cost of $22,939. Re-Validation/Retesting: All non -compliant systems that are replaced, patched or upgraded will be re -tested and re -validated for Y2K compliance after installation. This stage will begin in November 1999. Staff will continue to keep the City Council current on Y2K issues as information becomes available. The next monthly Year 2000 Project status report will be provided to the City Council on December 21, 1999. John M. Falcohe Finance Director Approved for submission by, Z__ Thomas P. Genovese, City Manager Attachment 1 - Traffic Signal Summary Chart Attachment 2 - List of organizations responding to Year 2000 Survey Attachment 3 - Letter from Southwest Networks, Inc. on Y2K Testing Results 007 ATTACHMENT NO. 1 009 ATTACHMENT NO. 2 List of Organizations Responding to Year 2000 Survey 1 American* Medical Response (AMR) Ambulance 2. California Department of Forestry/County Fire 3. California Joint Powers Insurance Authority 4. Coachella Valley Association of Governments 5. Coachella Valley Water District 6. Conrad & Associates, CPA's 7. County of Riverside 8. Eisenhower Immediate Care 9. GTE 10. Homisco, Inc. 11. IBM 12. ICMA Retirement Corporation 13. Imperial Irrigation District 14. Internal Revenue Service 15. L.A. Cellular 16. Laidlaw, Inc. (AMR -Ambulance) 17. Lucent Technologies 18. KSL Land Corporation 19. Map Info (GIS Software) 20. Miller & Shroeder 21. Muni Financial 22. Nextell Phones 23. Pitney Bowes 24. Principal Financial Group 25. Public Employees Retirement System 26. Riverside County Employees Federal Cr. Union 27. Riverside County Sheriff 28. Riverside County Transportation 29. Riverside County Treasurer 30. Rosenow, Spevacek Group, Inc. 31. Sun Line Transit 32. Southern California Gas Company 33. Transamerica Intellitech (Metroscan Software) 34. Waste Management of the Desert 35. Wells Fargo Bank •��•MrAT-1 M. Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yeq Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes, Yes Yes Yes Yes Yes Yes Yes These organizations have disclosed significant progress towards complying with the Year 2000 problem. Yet, disclosures continue to include the caveat that successful Y2K compliance is dependent on pro active implementation of Y2K by all related parties. 010 SOUTHWEST NETWORKS 1/911f1/Art1 bmicauft" 4=99 TO: Juan Herrera From: Wks Sister Subject: Y2K Special Project Y2K Testing __ 4117199 - ATTACHMENT NO. 3 File Server Rollover Both flieservers roped over to 2000 with no problems. Workstations lopping Into the system then chanpid dates fine. Them was a slight problem with L02 when It was rabootsd. It lost the !login directory. This Is a documented problem by Novell and Is not related so Y2K. It is an issue that can occur anytime a server Is shutdown and brought back up on. fins. City Clark's Office NEC computer rolled over to you 2000 properly. auestys software reconized year 2000 data and time stamped correctly. Building and Safety - BuIlders Square Software System logged into saw date change and adjusted time correctly. Permit numbering scheme is incorrect. Displays 0.001 but should display 0001.001. lie: 9901.001) • Contractor Into seemed to display correctly and the system correctly noted the expiration of Worker's comp insurance for contractors. Displays Data cods correctly In Inspsadons. The date fleW needs to be expanded to see A of 2000. The date field currently displays 200. This Ise currentvisual display lssue with Builders Square. Search for permits works, but cods Is incorrect. (See above) • • • Builder's Square is swam of Y2K issues and Is working on an update Oil .. 17-Ml Walt head. Scats 200. Pain Dma Callimals W11 0 1=0601360.1900 0 at17601360.1166 0 i+ K WNetSkA4WGA4W . PayroO Input data for paychecks, &becks and printed bat. ••• Chsck printer will be: tasted In May 16th. Check printer is a separate proprietary system. Post Payroll shows date of 212SrAM FMId needs to be sapanded. Visual display problem. Date'posts correctly to regtaters Acne Payable Displays date 01/01/20 - not 01101100. Batch posting was done with no problems and data for posting was In correct format 01101 MAN. Business License Account Master Malnsgtwm files gives error. Business Ucenso certificates displays on screen properly but does not print properly. All systems and software In general all hardware systems functions with no problems. The main problem wen with software programs and particularly, the display of dates In these software pacicapes. Each software vendor should be contacted for Y2K compliance and fixes. Standard packages such as Windows 96198, Lotus, Word Perfect, Excel and Novell client. did not have any Y2K problems. This is consistent with other testing we have performed for agencies almli r to the City of Le Quint&. . • e DEPARTMENT REPORT: � oz U S CFI OF TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: November 16, 1999 RE: Public Works/Engineering Department Report for the Month of October 1999 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. 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CLj J U U U CD U X SeU C9 U S Y U O Q U O Y '.t Lo 0 M M O G N M It O O r` 00 M 0 � N-t W M L) . 0 11) 0 to 0 M 0 O 0 co 0 (O 0 (O 0 co(O 0 0 co 0 O 0 to 0 O 0 0 0 r, 0 n 0 n 0 r,r\ 0 0 n 0 M Cl) M M M M (`') M Cl) 0 M Cl) Cl) M M m M Cl) M (•ri 09 M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M O O O O O O 2 O MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1999/2000 October 1999 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion City Entrance Monuments 98-05 $257,100 25% 45% August, 1999 Dec., 1999 Award 5/18/99 Miles Ave/Washington St. $1,310,649 0% 100% Sept 21, `98 Mar 12, 1999 Imprvmts / 98-07 NTP Washington St. Widening/ Ave 50 $2,428,700 6% 6% Sept, 1999 March, 2000 to Village Ctn. 98-09 Award 6/22/99 Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 0% 0% Sept 1999 Dec 1999 Improvements, Signals, 98-15 Award 9/7/99 Fritz Burns Park/ Bear Creek Bike $219,807 20% 40% July 1999 Nov 1999 Path Retrofit/rest stops 98-16 Avenue 50 Pavement $259,593 0% 0% Oct 1999 Dec 1999 Rehabilitation 98-17 Jefferson Street Improvements $6,876,876 0% 0% Dec, 1999 Nov, 2000 HWY111 to Ave 54, 99-05 Award 6/29/99 Ave 50 Median Landscape /99-01 $210,000 70% 100% July, 1999 Sept, 1999 T:\PWDEP7ICIPDIV\MPSSMST_REPORT\9910Mpsmst.wpd Revised 1118199 006 III '�. �1111111111�1111111" � �11111111111111111.. •31111111111111111��.. i;�111111111111��1111.. 7 irl N N'l N y- yy L YlNU 10 10 r!l I TITI I I I I I I r rf rl FFFITT !C l0 l0 7 7 7 j E N C_ C _ 10 N N 7 C l0 C N 7 N IC 10 10 7 C 7 r pj' C_ W O �O_ C N U U) W C O O i O 10 lV N Ia O 7 y N C W E ld l0 7 7 O` C O C N U U REPORT/INFORMATIONAL ITEM: 4- COMMUNITY SERVICES COMMISSION MINUTES October 11, 1999 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. Commissioner Davis led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Mike Davis Commissioner Michelle Henson Commissioner Kathryn Pedersen -Nadler Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary II. PUBLIC COMMENT Mark Watkins, 54-665 Diaz, La Quinta - Mr. Watkins presented the Commission with a packet of information he compiled for a class he was offering through the Department's Recreation Brochure called "Dispute Resolution". The class was not held due to low registration, and Mr. Watkins is hopeful it will be held in the future. Chairperson St. Johns suggested offering CEU's, and Commissioner Pedersen -Nadler suggested contacting DSUSD to offer his class through their office. Staff will send a copy of the material to the Commissioners. III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes for June 14, 1999 Chairperson St. Johns asked staff to add to the Minutes of June 14, 1999 that Commissioner Rebich was excused because she was out of town. B. Approval of Minutes of July 12, 1999 C. Monthly Department Report Chairperson St. Johns asked about the Putting Green on the Department Report. Staff informed the Commission that the Friends of the La Quinta Senior Center donated it to the Senior Center, and it is available for anyone to use. It was moved by Commissioner Rebich/Davis to accept the Consent Calendar with a correction to the Minutes of June 14, and the remaining items as submitted. Unanimous. G:\MyData\CRISTAL\Csc\CSCM1N.10-11.wpd V. PUBLIC HEARING VI. BUSINESS ITEMS A. Census 2000 Complete Count Committee Staff reviewed the Census 2000 Report with the Commission. Discussion amongst the Commission included suggestions on what a Complete Count Committee could do to encourage the public to participate in the Census. Commissioner Henson suggested setting up tables at the new movie theater in La Quinta since people of all ages will go there. She further suggested that if the theater isn't open yet, that the Committee could select another new business, or do a grand opening at the outdoor mall. The Commission will think of other ideas and discuss this at the next Commission meeting. It was moved by Commissioner Rebich/Pedersen-Nadler to participate in the Census 2000 by forming a Complete Count Committee, and using the Special Projects Contingency account upon City Council approval for expenses associated with the Committee. Unanimous. B. Teen Violence Prevention Program Chairperson St. Johns reported that the Biehl's are still in South Africa. When they return, they plan on visiting schools within DSUSD and CVUSD. Once information is obtained from all the schools the Biehl's will report the results to the Commission. It was moved by Commissioner Davis/Pedersen-Nadler to continue to support the Teen Violence Prevention Program concept. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Commission Handbook The Commissioners were given a packet of new pages that need to be inserted into their "Handbook for Commissions, Boards & Committees". The packet also contained information on pages that need to be discarded from their books. Vill. COMMISSIONER ITEMS Commissioner Rebich thanked staff for the new business cards. She also asked staff on the status of the skateboard park for La Quinta. Ms. Horvitz said no further discussion has taken place regarding a facility in La Quinta, and staff is monitoring the new facility in Palm Desert. Chairperson St. Johns attended a women's HIV Conference last weekend and shared information and stats on the disease and its increasing effects on women. Commissioner Pedersen -Nadler asked staff for an update on the maintenance of the Sports Complex. Ms. Horvitz reported that staff met with the various user groups and they agreed to do an aggressive maintenance program at the Sports Complex, which was done in August, and included fixing the irrigation system, gopher eradication, new dirt, and fertilizing. It was decided by the groups to try this approach and if it doesn't work they will reseed next fall. G:\MyData\CRISTAL\Csc\CSCMIN.10-1l.wpd 2 002 Ms. Horvitz also said the property in the north end was the responsibility of the School District and the City is close to accepting it soon. Staff is currently working with Musco Lighting for quotes for additional lighting on the fields, however there are no funds budgeted at this time. Commissioner Pedersen -Nadler asked about the park area in north La Quinta across from the La Quinta High School. Ms. Horvitz reported that it is currently under an archeology survey, and sand is being removed to be used at a housing development. Commissioner Bechard saw the new benches and water fountain on the Bear Creek Trail. Ms. Horvitz then updated the Commission on the art piece that will be placed at the top of the cove, and the developments of the Cove Oasis Trail Head. Commissioner Henson said a cell site will be placed on top of the La Quinta Library by the end of the year, and another one in Indio, which will provide better service to cell phone users in the Cove area. Ms. Horvitz announced the upcoming Tiny Tot Halloween Carnival and the need for volunteers. Commissioners were asked to call Marni if they are able to help. Ms. Horvitz also reported that approximately 40 people participated in the Punt, Pass & Kick competition. IX. ADJOURNMENT It was moved by Commissioner Pedersen-Nadler/Rebich to adjourn the meeting. Unanimous. Meeting adjourned at 7:56 p.m.. NEXT MEETING DATE, TIME AND TOPIC November 8, 1999 7:00 PM La Quinta Civic Center Study Session Room • Census 2000 Complete Count Committee Submitted by: "J� _CLW Cristal Spidell, Commission Secretary G:\MyData\CRISTAL\Csc\CSCMIN.10-1l.wpd 3 003 REPORT/INFORMATIONAL ITEM: MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA September 15, 1999 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:08 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Barbara Irwin, Mike Mitchell, Maria Puente, and Chairman Robert Wright. Staff Present: Planning Manager Christine di Iorio and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Commissioner Puente asked that staff check the spelling of Marc "Benitiz" and on Page 6, Item 6, she is noted as making the second to a motion and she was absent. There being no further corrections, it was moved and seconded by Commissioners Puente/Mitchell to approve the Minutes of August 19, 1999, as corrected. Unanimously approved. V. BUSINESS ITEMS A. Environmental Assessment 98- 383: Phase III Archaeological Assessment of Specific Plan 99-036 located northwest of the intersection of Highway 111 and Dune Palms Road. Applicant: Troll-Woodpark Company. Archaeological Consultant: CRM Tech, Bruce Love. 1. Planning Manager Christine di Iorio presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Irwin stated it was interesting to find out the age on the carbon dating being 1650. She asked if any other sites had been found that were that dated back to this time. CAMy Documents\WPDOCS\HPC9-15-99.wpd Historic Preservation Commission Minutes September 15, 1999 3. Commissioner Puente asked about the final report. Staff stated the consultant would be preparing a final report summarizing what is found and its significance. 4. Commissioner Puente asked staff to explain what a motor grader was and would the use of it destroy any archaeological resources. Staff stated the consultant had completed a surface recovery to determine what level they could safely dig. If they needed to go further they felt safe in using the grader. In any case, they will be monitored until they get to the level of hand excavation. 5. Commissioner Mitchell stated he had a concern about 100% excavation but felt it had been resolved. His other concern was the grading of the top 55 centimeters of the site. To wipe off the top 55 centimeters is wiping off he youngest segments of the site. It is nice to know how things evolved.. Unless this is fill. Can this be changed. Staff stated it could be changed. Commissioner Mitchell suggested a requirement be added requiring a two meter by two meter area be hand excavated to give a profile over the two sensitive areas. 6. Commissioner Irwin asked if a depth of 55 meters was deeper than what was normally required. Commissioner Mitchell stated it is deep for this area. Commissioner Irwin asked if the Commission should be requiring them to go deeper. Commissioner Mitchell stated they usually go two ten centimeters below the archaeological midden. 7. There being no further discussion, it was moved and seconded by Commissioners Puente/Irwin to adopt Minute Motion 99-024 accepting the Archaeological Data Recovery Plan for the La Quinta Corporate Centre, with the following modification: a. The Data Recovery Program shall be modified as follows: two of the most sensitive areas identified in the Phase II Study shall be excavated to a depth of 2 X 2 meters prior to excavation. Unanimously approved. B. Guidelines for Curation of Archaeological Collection; a recommendation to the City Council for the allocation of funds in an amount not to exceed $10,000 to hire a cultural resources consultant to prepare Guidelines for the Curation of Archaeological Collections. 1. Planning Manager Christine di Iorio stated that since the last meeting and submitting temporary guidelines for temporary storage of materials, staff did further research and found that it might be more beneficial to hire a qualified CAMy Documents\WPDOCS\HPC9-15,99.wpd -2- V Historic Preservation Commission Minutes September 15, 1999 cultural -resource specialist to prepare a more complete package dealing with not only the immediate storage of material, but also look at possible locations for a repository in the Valley and possible funding mechanisms. In addition, information could be prepared on how to prepare, manage, and preserve the collection, consider educational programs, and display possibilities. With this in mind, staff is submitting to the Commission an outline for a Request for Services proposal to be distributed to qualified consultants. 2. Commissioner Irwin stated she would like to see the City construct a local repository as the information the City is losing is too valuable. Once it leaves the Valley it is gone forever. 3. Commissioners Puente and Mitchell agreed and stated they were proud of La Quinta for its efforts. 4. Chairman Wright thanked staff for their work in preparing the necessary documents as he thought it was a very exciting process to be involved in. 5. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 99-025 recommending to the City Council the allocation of funds, not to exceed $10,000 to hire a cultural resources consultant to prepare Guidelines for Curation of Archeological Collections. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS: None VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Irwin/Mitchell to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting of the Historical Preservation Commission on October 21, 1999. This meeting of the Historical Preservation Commission was adjourned at 3:28 p.m. September 15, 1999. Unanimously approved. Submitted by: 4Sawyer xecutive Secretary CAMy Documents\WPDOCS\HPC9-15-99.wpd -3- REPORT/INFORMATIONAL ITEM: T) INVESTMENT ADVISORY BOARD Meeting October 13, 1999 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Osborne, followed by the Pledge of Allegiance. PRESENT: Board Members Irwin, Lewis, Mahfoud, Moulin, Olander and Chairperson Osborne ABSENT: Board Member Bulgrin OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA Mr. Falconer requested that a revised Treasurers Report be added to the agenda. The Board concurred. IV CONSENT CALENDAR A. Approval of Minutes of Meeting on September 8, 1999 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Moulin to approve the Minutes of September 8, 1999. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for August 1999 Mr. Falconer advised that there was a difference of $3000.00 in the mutual funds/amortization on Page 3 of the Treasurer's Report. The change has been made and is reflected on the revised Treasurers Report. Investment Advisory Board Minutes October 13, 1999 MOTION - It was moved by Board Members Lewis/Irwin to review, receive and file the Treasurers Report for August 1999. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - September 1999 Mr. Falconer advised that as an information item, he could add three month and six month interest rates. Board Member Moulin commented that the interest rates would be helpful. Mr. Falconer advised that the rates would be included in the November report. B. Pooled Money Investment Board Reports - July 1999 In response to Board Member, Mr. Falconer advised that he would contact Pat Beal with LAIF and bring back information to the Board regarding LAIF's policy on investing in Commercial Paper. C. Distribution of Board, Commission & Committee Updates Noted and Filed. VIII BOARD MEMBER ITEMS Board Member Irwin spoke regarding the City's accounting for investments. 2 002 Investment Advisory Board Minutes IX ADJOURNMENT October 13, 1999 MOTION - It was moved by Board Members Irwin/Lewis to adjourn the meeting at 6:00 p.m.. Motion carried unanimously. Submitted by, Debbie DeRenard Secretary K3 KIN T4-ht 4 4 Q" COUNCIL/RDA MEETING DATE: November 16, 1999 Public Hearing on General Plan Land Use Alternatives As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None at this time. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: A- The current General Plan was completed seven years ago and is now in need of an update. The City has retained Terra Nova Planning & Research to assist staff in the current update process. Two important components of the General Plan are the Land Use and Circulation Elements. The General Plan Update will also address other Elements: Open Space, Environmental Hazards, Environmental Conservation, Parks and Recreation, Air Quality, Cultural Resources, and Infrastructure and Public Services. Per Council direction on October 26' and November 2"d, 1999 this report includes the following: 1. Summary of City Council and Planning Commission comments from the October 26th Joint Session; 2. Proposed changes based on those comments; 3. Recommended Time Line; and 4. Land Use Map identifying the proposed changes. Should the City Council concur that the proposed changes, as listed, adequately address the concerns raised by the City Council and Planning Commission, staff will proceed in accordance with the recommended Time Line. However, if the City Council wishes to have another Joint Session with the Planning Commission, staff is recommending this be scheduled for December. If a Joint Session is scheduled, the recommended Time Line will be moved back accordingly. FINDINGS AND ALTERNATIVES: The alternatives to the City Council include: 1 . Authorize staff to incorporate recommended changes to the draft General Plan Land Use Alternative Map as listed in Attachment 2 and accept the Time Line for General Plan Adoption as outlined in Attachment 3. The Council may choose to continue this hearing to a date certain (i.e. July 25, 2000) or close the hearing and direct staff to re -notice a new hearing at a later date; or 2. Authorize staff to schedule a Joint Session/Public Hearing with the Planning Commission in order to allow further discussion; or 3. Provide staff with alternative direction. Respectfully submitted, Jerry Herman Community Development Director Approved for submission by: VThomas P. Genovese, City Manager Attachments: 1. Summary of City Council and Planning Commission comments (10-26-99) 2. List of Changes to Recommended Land Use 3. Recommended Time Line for General Plan Adoption 4. Land Use Map Identifying Proposed Changes (City Council only) 02 CAMVData\WPDocs\CITY COUNCIL\CCSTFFOENERALPLANLANDUSE 11-19-99.wpd ATTACHMENT 1 Summary of City Council and Planning Commission comments ( October 26, 1999) • Create an Agriculture overlay and add explicit language in the text which supports the existing farmers in the Thermal area. • The Land Use Map needs better color separation between reds (commercial). • Change the map title from Preferred to Recommended. • Tourist Commercial (TC) designation on the Ranch needs careful consideration. TC on Ranch and Club Real should not be assumed. • Lands at Washington and Miles, south of Palm Royale should be considered for commercial opportunities created by the tennis center. • Bureau of Reclamation land in the southwestern corner of the City needs to be identified. • Planning areas should be master planned or left with County equivalent land use, and City should add Agriculture designation to it's General Plan. • Check the TC designation at Madison and Avenue 64- • Provide commercial around Thermal Airport both as an economic development opportunity and as a buffer. Review the Airport Master Plan. • Provide Village Commercial (VC) in the Planning Area. • Identify the planned interchanges on Highway 86. • Describe the annexation process and the potential to change land use designations in the planning areas upon joining the City limits. '' 4 V ATTACHMENT 2 Changes to Recommended Land Use Alternative 1. The Ranch: 7 acres Tourist Commercial at the intersection of Jefferson Street and the Canal (NW corner) 144 acres Tourist Commercial in the center of property 400 acres designated as Golf Course 2. Travertine: NW corner of 64th Avenue and Madison Street changed fromTourist Commercial to Golf Course 377 acres from LDR to Golf Course 13 acres on west side of Madison Street, north of 62"d Avenue from LDR to MHDR 71 acres on west side of Madison Street from LDR to MHDR 2A. Country Club of the Desert: 344 acres from VLDR to LDR 20 acres Tourist Commercial 650 acres from LDR and VLDR to Golf Course 3. Bureau of Reclamation property: LDR to Open Space (acreage estimated at 600 acres) 4. 10 acres on east side of Monroe at 57th Avenue (mid -section) from LDR to Neighborhood Commercial 5. 20 acres on the west side of Harrison at 59th Avenue (mid -section) from LDR to Neighborhood Commercial 6. 10 acres on east side of Harrison, north of 60th Avenue from LDR to Light Industrial 7. All MDR and Community Commercial at the intersection of Airport Boulevard and the Railroad right of way (southwest corner) to Village Commercial 8. 15-:E acres at the intersection of 581h Avenue and Railroad right of way (northwest corner) from LDR to Light Industrial 9. All LDR east of Polk Avenue to VLDR (acreage not known) 10. LDR south of Airport Boulevard, east of Railroad right of way to Light Industrial 11. Agricultural overlay over all LDR and VLDR in southeast planing area 12. "P" floating park designator in southeast Planning Area 5 13. Identify schools on map - School sites a b c d ATTACHMENT 3 TIME LINE FOR GENERAL PLAN ADOPTION If the City Council accepts Alternative 1 at the Public Hearing on November 1 Vh, the following would be the processing schedule: 1 1 /17 - Land Use Map to Geographic Information System consultant 1 1 /29 - Land Use Map to traffic consultant 12/21 - 12/29 - Review Traffic Analysis Zones and traffic data with traffic consultant 1 /28/2000 - Traffic Study completed 3/1 - Team reviews Traffic and Noise Studies 4/1 - Screen check documents - given to staff ro review 9one week review period) 4/17 - 4/24 - Release Draft EIR 6/13 - First Planning Commission Public Hearing (no Final EIR) 6/27 - Second Planning Commission Public Hearing (with Final EIR) recommendation to City Council 7/25 - City Council Public Hearing 8/1 - City Council Public Hearing - adoption If the City Council determines a joint session with the Planning Commission is needed and schedules a meeting in December 1999, the schedule will be moved back accordingly. /•