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1999 12 21 CCF O2 V S CF`y OF fN�v CALL TO ORDER a. Pledge of Allegiance b. Roll Call: Council Members: PUBLIC COMMENT City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting December 21, 1999 - 2:00 P.M. Beginning Res. No. 99-159 Ord. No. 337 Adolph, Henderson, Perkins, Sniff, Mayor Pena This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 1. POTENTIAL ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(C) - ONE CASE. 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF AVENIDA MONTEZUMA AND AVENIDA MENDOZA. PROPERTY OWNER/NEGOTIATOR: LA QUINTA HISTORICAL SOCIETY 001 3. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8, CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY GENERALLY LOCATED SOUTH OF CALLE TECATE. PROPERTY OWNER/NEGOTIATOR: THE CITY OF LA QUINTA PUBLIC COMMENT - 3:00 PM This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of December 7, 1999. ANNOUNCEMENTS PRESENTATIONS WRITTEN CORRESPONDENCE 1 . LETTER FROM THE TAXPAYERS FOR FAIR COMPETITION REGARDING CONTRACTING WITH PRIVATE ENGINEERS AND ARCHITECTS. 2. LETTER REGARDING THE CITY HOSTING THE UPCOMING MARTIN LUTHER KING PROCLAMATION SIGNING. 3. LETTER REGARDING A COMMEMORATIVE TREE AND PLAQUE FOR MICHAEL LEGG ALONG BEAR CREEK PATH. 4. LETTER FROM THE ROTARY CLUB OF LA QUINTA REQUESTING A KIOSK ON THE NEW CIVIC CENTER CAMPUS. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 21, 1999. -2- 002 2. APPROVAL OF TREASURER'S REPORT DATED OCTOBER 31, 1999. 3. APPROVAL OF ANNUAL CONTINUING DISCLOSURE FOR THE CITY OF LA QUINTA ASSESSMENT DISTRICT NO. 97-1 - LA QUINTA NORTE FOR FISCAL YEAR END JUNE 30, 1999. 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR TO ATTEND THE 2000 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS (CSMFO) SEMINAR IN PASADENA, CALIFORNIA, FEBRUARY 27 - 29, 2000. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SAFETY MANAGER TO ATTEND A CLASS PROVIDED BY CALIFORNIA SPECIALIZED TRAINING INSTITUTE IN ORANGE COUNTY, CALIFORNIA, ON JANUARY 19-21, 2000 (EXACT LOCATION TO BE ANNOUNCED). 6. ADOPTION OF A RESOLUTION APPROVING A PROJECT APPLICATION FOR THE FISCAL YEAR 2000/2001 BICYCLE TRANSPORTATION ACCOUNT FUNDS FOR A BIKE LANE ALONG CALLE TAMPICO/PARK AVENUE/AVENUE 50. 7. APPROVAL OF OVERNIGHT TRAVEL FOR STAFF TO ATTEND THE NAFTASHO IN CALEXICO . ON FEBRUARY 9-10, 2000. 8. ADOPTION OF A RESOLUTION ACCEPTING PASSES TO THE BOB HOPE CLASSIC GOLF TOURNAMENT TO BE HELD JANUARY 17-23, 2000, IN THE COACHELLA VALLEY. 9. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29147-1, KSL LAND CORPORATION. 10. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29147-2, KSL LAND CORPORATION. 1 1 . ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 25691, JIM DAN D., L.L.C. BUSINESS SESSION 1. CONSIDERATION OF DESIGN CONCEPTS FOR THE COVE OASIS/LAKE CAHUILLA TRAIL, PROJECT NO. 98-18. A) MINUTE ORDER ACTION 2. CONSIDERATION OF APPROPRIATION OF ADDITIONAL FUNDS FOR SENIOR CENTER COVERED PARKING, PROJECT 99-13. A) MINUTE ORDER ACTION 3. CONSIDERATION OF PARTICIPATION IN THE "ADOPT AN ACRE" PROGRAM. A) MINUTE ORDER ACTION -3- 003 4. CONSIDERATION OF AN AMENDMENT TO CHAPTER 3.14, SECTION 3.14.010 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE AUTHORIZATION OF SIGNATURES FOR CITY WARRANTS. A) MINUTE ORDER ACTION STUDY SESSION DISCUSSION OF ART AND CRAFT SHOW REGULATIONS. 2. DISCUSSION REGARDING THE BERMUDA DUNES AREA PRELIMINARY ANNEXATION ANALYSIS. REPORTS AND INFORMATIONAL ITEMS A. CVAG COMMITTEE REPORTS B. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) C. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) D. C.V. MOUNTAINS CONSERVANCY (SNIFF) E. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) F. LEAGUE OF CALIFORNIA CITIES COMMITTEES G. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) H. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) I. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION J. RIVERSIDE COUNTY LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) K. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD L. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) M. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) N. CULTURAL ARTS COMMISSION MEETING MINUTES OF NOVEMBER 18, 1999 0. COMMUNITY SERVICES COMMISSION MEETING MINUTES OF NOVEMBER 8, 1999 P. INVESTMENT ADVISORY BOARD MINUTES OF NOVEMBER 10, 1999 Q. PLANNING COMMISSION MEETING MINUTES OF NOVEMBER 9 AND 23, 1999 R. HISTORICAL PRESERVATION COMMISSION MINUTES OF OCTOBER 21, 1999 S. ARCHITECTURE AND LANDSCAPING REVIEW COMMITTEE MINUTES OF OCTOBER 7, 1999 DEPARTMENT REPORTS A. CITY MANAGER 1. RESPONSE(S) TO PUBLIC COMMENTS B. CITY ATTORNEY C. CITY CLERK 1. REPORT ON UPCOMING EVENTS D. BUILDING AND SAFETY DIRECTOR 1. MONTHLY REPORT FOR NOVEMBER 1999 2. Y 2-K STAFFING REPORT E. COMMUNITY DEVELOPMENT DIRECTOR 1. MONTHLY REPORT FOR NOVEMBER 1999 2. ANNUAL REPORT ON THE STATUS OF THE GENERAL PLAN 3. CONTINUED REPORT ON POWER LINE UNDER -GROUNDING FOR LUNDIN DEVELOPMENT COMPANY AT THE NORTHWEST CORNER OF JEFFERSON STREET AND 50TH AVENUE IQ 004 F. COMMUNITY SERVICES DIRECTOR 1 . MONTHLY REPORT FOR NOVEMBER 1999 2. SCHOOL GRANT UPDATE G. FINANCE DIRECTOR 1. REVENUE AND EXPENDITURES REPORT DATED OCTOBER 31, 1999 2. YEAR 2000 PROJECT STATUS REPORT H. PUBLIC WORKS DIRECTOR 1. MONTHLY REPORT FOR THE MONTH OF NOVEMBER 1999 I. POLICE CHIEF 1. MONTHLY REPORT FOR NOVEMBER 1999 J. BATTALION CHIEF - NONE MAYOR AND COUNCIL MEMBERS' ITEMS DISCUSSION OF GRANT FOR MOTOR OFFICERS. (PERKINS) RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS PRESENTATION OF LA QUINTA MIDDLE SCHOOL ART AWARDS PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARING ON TENTATIVE PARCEL MAP 29288 AND SITE DEVELOPMENT PERMIT 99-655 TO CONSIDER AN APPEAL OF THE PLANNING COMMISSION'S DECISION ON CONDITION NO. 53 OF THE SITE DEVELOPMENT PERMIT AND CONDITION NO. 37 OF THE TENTATIVE PARCEL MAP REQUIRING THE UNDER -GROUNDING OF UTILITIES FOR THE PROPERTY LOCATED AT THE NORTHEAST CORNER OF ADAMS STREET AND MILES AVENUE. APPELLANT: MARK AND DOROTHY HASTINGS. A) RESOLUTION ACTION -5- 2. PUBLIC HEARING ON ENVIRONMENTAL ASSESSMENT 99-389 RECOMMENDING CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; GENERAL PLAN AMENDMENT 99-064 RECOMMENDING APPROVAL OF A PRE -ANNEXATION GENERAL PLAN DESIGNATION FROM COUNTY DESIGNATION 2b (2-5 UNITS PER ACRE) TO LOW -DENSITY RESIDENTIAL (2-4 UNITS PER ACRE); ZONE CHANGE 99-092 RECOMMENDING A CHANGE FROM COUNTY DESIGNATION R-1-9000 TO LOW -DENSITY RESIDENTIAL; SPECIFIC PLAN 99-040 RECOMMENDING APPROVAL OF DEVELOPMENT STANDARDS AND DESIGN GUIDELINES FOR A RESIDENTIAL DEVELOPMENT; AND APPROVAL OF TENTATIVE TRACT MAP 29323 TO ALLOW THE DEVELOPMENT OF 379 RESIDENTIAL UNITS ON 117 ACRES LOCATED ON THE NORTHWEST CORNER OF FRED WARING DRIVE AND JEFFERSON STREET - APPLICANT: WADE ELLIS/WARNER ENGINEERING. A) RESOLUTION ACTIONS Note: To be continued 3. PUBLIC HEARING ON TENTATIVE TRACT MAP 27519 TO ELIMINATE A CONDITION OF APPROVAL REQUIRING GOLF COURSE SCREENING ALONG THE SOUTH BOUNDARY, LOCATED ON THE EAST SIDE OF DUNE PALMS ROAD AND SOUTH OF DESERT STREAM DRIVE. APPLICANT: CENTURY-CROWELL COMMUNITIES. A) RESOLUTION ACTION Note: To be continued ADJOURNMENT DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of December 21, 1999 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 1 1 1, on Friday, December 17, 1999. DATED: December 17, 1999 JUNE S. GREEK, City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. -6- 006 WRITTEN CORRESPONDENCE ITEM: ❑ 111 Anza Boulevard, #406 • Burlingame, CA 94010 • 650-340-0470 • FAX:650-340-1740 ❑ 11300 W. Olympic Boulevard, #840 • Los Angeles, CA 90064 0 310-996-2600 • FAX:310-996-2673 ®®-µ December 6, 1999 Dear Local Government Official: I am writing about an issue that is restricting the ability of local governments to contract with private engineers and architects. What is the situation and what can be done about it? _ Basically, a group of Caltrans employees won a California Supreme Court lawsuit preventing government use of private sector architects and engineers. Their successful lawsuit (PECG v. Caltrans) essentially accomplished the same thing their 1998 initiative attempted. That initiative — Prop. 224 — was opposed by more than 150 cities, including the League of California Cities, and was soundly defeated by the voters last June. Traditionally, local government agencies have always had the option to choose when and where to use private consultants. As a result of the Supreme Court and other legal decisions, local governments are in jeopardy of losing this flexibility. Local government entities are either canceling contracts with private A&E firms, or simply choosing not to enter into such contracts. For example, the Port of Long Beach recently canceled an $800,000 contract with a private survey firm. A lawsuit was filed this May to terminate private sector A&E contracts on the San Francisco Airport expansion project and turn that work over to public employees. The City of San Diego and the East Bay MUD have also cancelled contracts with private firms. Until we do something, the threat to local government entities will continue to grow. The Fair Competition and Taxpayer Savings Act amends California's constitution to correct this problem. We are asking your City Council to support this common sense measure. This initiative would overturn the damage done by the Caltrans lawsuit and simply allow state and local government the choice and authority to contract for private A&E services if they so choose. Recently more than one .million signatures were submitted to the Secretary of State's office in order to qualify the initiative for the November 2000 ballot. 007 That is why we are asking your Council to act now in joining the more than 70 cities and counties that have voted to support the Fair Competition and Taxpayer Savings Act. For your information, enclosed please find a recent analysis by the Contra Costa Transportation Authority which has taken a support position regarding the initiative. Also, enclosed is a sample resolution and support form. Please fax the appropriate form to (650) 340-1740 so we can add your Council to our growing coalition. You may have received a mailing from a group calling itself Californians Opposed to School & Road Delay. This campaign committee is organized by the Professional Engineers in California Government (PECG) whose members are mostly Caltrans engineers. This mailing contains some wild and inaccurate claims about the Fair Competition and Taxpayer Savings Act. Enclosed is a fact sheet, which explains the FACTS about the initiative and legislation. If you have any questions or need more information, please feel free to call Jason Barnett at (650) 340-0470. Thank you for your consideration. Sincerely, iig� Jason Barnett 002 SAMPLE RESOLUTION IN SUPPORT OF "THE FAIR COMPETITION AND TAXPAYER SAVINGS ACT" INITIATIVE & LEGISLATION WHEREAS, California's population growth has resulted in the demand for more than $90 billion worth of highway, school, prison, flood control and other infrastructure improvement projects; and WHEREAS, the need for state and local governments to contract with the private sector for architectural and engineering services has never been greater; and WHEREAS, a series of successful lawsuits by a group of employees at Caltrans has resulted in effectively banning the state from contracting with private engineers and architects; and WHEREAS, a recent, unanimous, appeals court decision has extended the ban on contracting out specifically to school districts threatening severe delays in building badly needed schools; and WHEREAS, in order to stop the Caltrans bureaucrats' continuing effort to prevent the state and local government from utilizing private engineers and architects, an initiative known as "The Fair Competition and Taxpayer Savings Act" has been prepared; and WHEREAS, the Fair Competition and Taxpayer Savings Act changes California's laws and allows the state and local governments to contract with private companies for architectural and engineering services; and WHEREAS, the Fair Competition and Taxpayer Savings Act will save California's taxpayers money by encouraging competition between state employees and the private sector; and WHEREAS, the Fair Competition and Taxpayer Savings Act requires architecture and engineering contracts to be subject to standard accounting practices and requires financial and performance audits as necessary to ensure contract services are delivered within the agreed schedule and budget; THEREFORE BE IT RESOLVED, SUPPORTS "The Fair Competition and Taxpayer Savings Act" for architectural and engineering services as an initiative and legislation. Contact Title City State Zip Telephone Number Fax Number E-mail address Please fax completed form to 650-340-1740. Questions? Call 6501340-0470. 009 003 Support Form ❑ 111 Anza Boulevard, #406 - Burlingame, CA 94010 660-340-0470 - FAX:660-340-1740 ❑ 11300 W. Olympic Boulevard, #840 - Los Angeles, CA 90064 - 310-996-2600 - FAX:310-996-2673 04e_ I / We support the Taxpayers for Fair Competition legislation and initia- tive allowing state and local governments to hire private architectural and engineering firms to design important infrastructure for transportation, schools, prisons and water projects. You may add my/our name to your coalition list. Organization Name Date Authorized Signature Mailing Address City, State, Zip Printed Name Phone FAX E-Mail Address Please FAX completed form to,ason Barnett at (650) 340-1740 THANK YOU! 10/28/99 - B 004 COMMISSIONERS: Charles M. Abrams Chair Millie Greenberg Vice -Chair Irma Anderson Jane Bartke Joe Canciamitia Ron Enzweiler Donald Freitas Donna Gerber Federal Glover Julie Pierce Hermann Welm Robert K. McCleary Executive Director 1340 Treat Boulevard Suite 150 Walnut Creek CA 94596 PHONE: 9251938.3970 FAX: 9251938.3993 cn)_ CONTRA COSTA TRANSPORTATION AUTHORITY Hon. Julie Pierce, Commissioner October 14, 1999 Contra Costa Transportation Authority 1340 Treat Blvd., Suite 150 Walnut Creek, CA 94596 Subject: Information Concerning the Prospective Impact of the CELSOC "Fair Competition and Taxpayer Savings" Initiative, in Response to Statements Made by "Californians Opposed to School & Road Delay" 1 Dear Ms. Pierce: r Thank you for your inquiry regarding the "Fair Competition and Taxpayer Savings" Initiative, and related statements made by the campaign against the subject CELSOC initiative. Based on the most recent information, this measure will appear on the November, 2000 ballot. Regarding the specific issues raised by "Californians Opposed to School and Road Delay," which you have referenced, we have reviewed the materials provided and discussed with counsel statements made that the initiative will interfere with the local contracting process, and claims of significant project delay. The following information is provided in response to your inquiry. As you know, the Authority has taken a position supporting the CELSOC initiative. Support was based on the belief that the proposed constitutional change would provide an opportunity for enhanced project delivery, and is necessary to give the California Department of Transportation; as well as agencies such as ours, maximum flexibility in availing themselves of the appropriate mix of public and private resources to expedite project delivery. As we understand the drafters' intent, the purpose of the "Fair Competition and Taxpayer Savings" Initiative is quite simple. Building on existing law as it applies to local agencies, the initiative would embed in the constitution the authority and flexibility for both state and local agencies to contract with the private sector for engineering and architectural services, utilizing a qualifications -based, open and fair competitive process. While local agencies currently have that authority in most cases, a primary purpose of the initiative is to give the state such flexibility — which it currently lacks as a result of the 1997 Supreme Court PECG decision against Caltrans. The PECG decision severely limits Caltrans ability to contract out for engineering services (and could potentially limit the ability of local agencies to contract for such services for state highway projects). The decision was based on 60 years of case law, which had expanded a simple constitutional requirement for a state civil service system into a mandate largely prohibiting contracting out for services within state government. Oil nttP:;iwww.ccta.not 005 Hon. Julie Pierce October 14, 1999 Page 2 In response to claims of the opponents, our legal counsel has noted that the drafters' have indicated that it was their intent to incorporate current requirements for local contracting into the new text, but to do so in plain English and in a politically palatable manner. Counsel has indicated that the new provisions do not impose any substantive new requirements, and in fact leave implementation of contracting procedures to local agencies. Counsel doubts that passage of the initiative will result in any change in the way local agencies solicit and award contracts for engineering and architectural services. If passage of the initiative resulted in litigation seeking to bar its implementation, cities and counties would default to existing procedures. Accordingly, we do not see the risk of litigation (which would likely come from opponents to the initiative) as implicating any delay or interference with the delivery of local projects. The major beneficiaries of the initiative would, in fact, be state and local governments. By building into the law the flexibility to contract out work — to deal with special services needs, peak workloads, time -sensitive project delivery workloads, and similar factors — Caltrans' ability to deliver critical projects will be enhanced. Local agencies will also gain the flexibility of being able to use local or state and federal funds to retain private engineering services for state highway work, in order to expedite project delivery. The risk that the courts of this state might expand to local agencies the current restrictions on contracting out would also be foreclosed. The initiative would allow freedom of choice to local agencies, because the initiative does not mandate or require contracting out — it only provides constitutional protection for its permitted use. Thank you your inquiry concerning the "Fair Competition and Taxpayer Savings" Initiative. I hope that the foregoing discussion has provided useful information regarding some of the arguments and issues surrounding the ballot measure. Please call if there is any additional information that we can provide. Sincerely, Robert K. McCleary Executive or cc. Authority Members Stan Taylor, Authority Counsel 012 606 The FACTS About The Fair Competition and Taxpayer Savings Act Recently the Professional Engineers in California Government — primarily made up of Caltrans engineers — distributed a letter dated September 28, 1999 to local government agencies using the name "Californians Opposed To School & Road Delay" on the Fair Competition and Taxpayers Savings Initiative. Here is the truth about the initiative! PECG Claim - "In taking a position on this measure, it is important to keep in mind that the CELSOC initiative is completely unnecessary. Local governments already have complete authority to contract out without state restrictions." FACT: More than 65 cities and counties already support this initiative because they believe it is important to protect their ability to deliver public works projects. Local governments ARE being challenged on their use of contracting under the PECG v. Caltrans decision. In September of this year an appeals court unanimously decided to essentially prohibit the San Francisco school district from contracting with private firms for A&E work. The appeals court specifically cited PECG v. Caltrans. Just one week after that appeals court decision on schools, the Port of Long Beach canceled an $800,000 contract with a private firm. Earlier this year, a lawsuit was filed to terminate private sector A&E contracts on the San Francisco airport expansion and turn that work over to public employees. The East Bay MUD has also cancelled 4 private contracts. PECG Claim - "The CELSOC initiative would wipe out all existing local government contracting procedures and require the development, approval and imposition of new statewide contracting practices on local governments and districts." FACT: There is nothing in the initiative that repeals the existing qualification -based selection provisions of Title 1, Division 5, Chapter 10 of the Government Code commencing with section 4525. Further, the terms "fair, competitive selection process" are specifically defined in the initiative's section 4525.12. The inclusion of the phrase "competitive selection process" is specifically defined in the initiative to require the inclusion of four elements including (1) a prohibition that government employees may not participate in the selection process if they have a financial interest; (2) inclusion of a procedure to comply with laws regarding political contributions; (3) inclusion of a procedure to comply with laws regarding conflict of interest; and (4) inclusion of a procedure to comply with laws regarding unlawful activities. Existing Government Code section 4526 includes three of the four requirements under current law. The fourth requirement is simply that contracting agencies must comply with existing laws regarding political contributions. Taxpayers for Fair Competition 0.13 111 Anza Boulevard, Suite 406 • Burlingame, CA 94010 Phone: (650) 340-0470 • Fax: (650) 340-1740 11300 W. Olympic Boulevard, #840 • Los Angeles, CA 90064 • (310) 996-2600 Fax: (310) 996-2673 •®- .0 . 007 PECG Claim - "The initiative actually restricts the ability of cities to contract out for private architectural and engineering services." FACT - The initiative is very clear. It states in Section 3 "The State of California and all other governmental entities, including but not limited to, cities, counties, cities and counties, school districts and other special districts, local and regional agencies and joint power agencies, shall be allowed to contract with qualified private entities for architectural and engineering service for all public works of improvement." "Nothing contained in Article VE of this Constitution shall be construed to limit, restrict or prohibit the State or any other governmental entities, including, but not limited to, cities, counties, cities and counties, school districts and other special districts, local and regional agencies and joint power agencies, from contracting with private entities for the performance of architectural and engineering services. That's why MORE THAN 65 CITIES AND COUNTIES SUPPORT The Fair Competition and Taxpayer Savings Act. Supporters include city councils from large cities such as Oakland and Fresno and other cities throughout California from Eureka to Poway. 014 on8 LOCAL PUBLIC -PRIVATE PARTNERSHIPS: A HISTORY OF SUCCESS, A FUTURE AT RISK Many local governments and local agencies have successfully used contracting for architecture and engineering services as a way to get the job done in a fast, cost-effective fashion. Often this has meant bringing in projects for less money and in less time than Caltrans own estimate to do the job. Here are a few of those local success stories: History of Success ........................ a 0 0* 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0. Santa Clara County Transportation Au- thority In 1984, Santa Clara County voted a half -cent increase in the sales tax to improve traf- fic conditions on three local highways. Caltrans initially estimated it would take 17 years for the work from start to fin- ish. The Authority then created a public - private partnership, which did the work in 10 years, at a savings of hundreds of millions of dollars. Orange County The design and construc- tion of the county's toll roads is being handled by a private contractor. Against comparable Caltrans projects, the private contractor spent 10 percent less on management costs — brought in the project 6 percent ahead of schedule, instead of 16 percent behind for Caltrans — and kept cost growth down 12 percent compared to Caltrans. Santa Barbara County A tale of two highways points up the difference between Caltrans and the private sec- tor here. A series of projects to make improvements on US 101, being delivered by Caltrans, is at least a year be- hind schedule, and further delay seems likely. On the other hand, a project to make im- provements on Route 154 was delivered on time and under budget by a private contrac- tor. Contra Costa County Through the use of pri- vate sector contractors, the county transportation authority was able to bring in a program of improvements on State Route 4 six to nine months ahead of the pro- jected Caltrans schedule. Source: "Meeting California's Infrastructure Challenge: Assuring Cost -Effective and Timely Project Delivery. Prepared by the California Taxpayers' Association and the California Chamber of Commerce — May, 1999 A complete copy of the report may be obtained by calling Taxpayers for Fair Competition at (650) 340-0470 9/29/99 Taxpayers for Fair Competition 111 Anza Boulevard, Suite 406 - Burlingame, CA 94010 Phone: (650) 340-0470 • Fax: (650) 340-1740 11300 W. Olympic Boulevard, #840 - Los Angeles, CA 90064 - (310) 996-2600 Fax: (310) 996-2673 s® - Ol5 0 n 91 All that could be a thing of the past however. Already, the state is virtually prohibited from contracting out for architecture and engineering services, thanks to a series of lawsuits brought by state -employed engineers (mostly Caltrans employees). Now that ban is beginning to limit the choices available to local governments as well. Future At Risk .................................................................... Statewide (seismic very different if filed today, given the 1997 Supreme Court decision. retrofitting work) Oakland While California has many of the world's leaders in the field of seismic safety, if "One high visibility project in Oakland. they don't work for Caltrans (which most ..is design of the 1-880 Broadway/Jack of them don't) — they won't be working for son interchange improvements. To keep us. In fact, more than 20 contracts for this project on schedule may require out - seismic retrofitting work with private sector experts have al- side transportation engineering service ready been cancelled. to supplement Caltrans'staff. San Francisco A lawsuit has been filed to terminate pri- vate sector architectural and engineer- ing contracts on the San Francisco Air- port expansion and turn that work over to public employees. The costs and time delays of such a step would be staggering. The prece- dent for other local government entities is clearly alarming. Lancaster "If projects such as the Avenue L and Av- enue H Bridge Widening projects had to be designed by the State, they would be delayed indefinitely. In order to maintain local control overpub- lic works projects and to maintain the abil- ity to design and construct projects in a timely manner, staff recommends" support of the Fair Competition and Taxpayer Savings Act. City of Lancaster Staff Report June 8, 1999East Bay MUD East Bay MUD At least three sector contracts have al- ready been canceled by East Bay MUD due to the threat of a public employee lawsuit. \ Central Coast Water Authority PECG filed a lawsuit in 1995 (prior to the Supreme Court decision) seeking to stop DWR from entering into an agreement with the Central Coast Water Authority to build and operate a pipeline extension. The local water agency hired a private firm to perform the necessary design work. PECG lost that suit, but the outcome would most likely be Thus it is important to ask the voters to change the State Constitution- to permit contracting out." City of Oakland Analysis June 16, 1999 San Diego The City Attorney in San Diego has told the city that any future contracting out should be done under the conditions set forth under the decision in PECG v. Caltrans—conditions which make contract- ing out next to impossible. The City Attor- ney reasoned that there were enough simi- larities between the State Constitution and San Diego's City Charter, as to make the court decision ap- ply to the city as well. School Construction In September of this year, an appeals court essentially prohibited the San Francisco school district from contracting with private design firms. The appeals tour specifically cited PECG v. Caltrans in their decision. Can other sc ool districts be far behind? Port of Long Beach One week after the appeals court de- cision, the Port of Long Beach can- celed a close to $1 million surveying contract, without even the threat of a lawsuit Clearly, more and more gov- ernment entities will see the handwrit- ing on the wall. They will be afraid to enter into contracts or will even can- cel contracts to avoid litigation with an obvious out- come— no contracting out as long as PEQ1Gv.Caltrans remains in place. ❑ 111 Anza Boulevard, #406 • Burlingame, CA 94010 0 660-340-0470 • FAX:650-340-1740 ❑ 11300 W. Olympic Boulevard, #840 • Los Angeles, CA 90064 0 310-996-2600 • FAX: 310-996-2673 8p _ WHO SUPPORTS "THE FAIR COMPETITION AND TAXPAYER SAVINGS ACT"? Legislation and Initiative (as of imiw California Chamber of Commerce California Taxpayers' Association California Business Roundtable Coalition for Adequate School Housing Operating Engineers, Local Union No. 3 (AFL-CIO) Operating Engineers, Local Union No. 12 (AFL-CIO) American Subcontractors Association, California Chapter Structural Engineers Association of California Western Growers Association National Federation of Independent Business Associated General Contractors Californians for Better Transportation California Building Industry Association California Minority and Women's Business Coalition California Manufacturers Association California Business Properties Association Civil Justice Association of California California Groundwater Association Coalition for Project Delivery California Chapter, American Planning Association California Association of Sheet Metal and Air Conditioning Contractors, National Association 017 Olt Statewide Organizations (cont.) California Cement Promotion Council California Contract Cities Association California Trucking Association California Park & Recreation Society California Fence Contractors Association California Taxpayer Protection Committee Howard Jarvis Taxpayers Association Western States Petroleum Association California Travel Parks Association Alliance of California Taxpayers and Involved Voters Responsible Voters for Lower Taxes United Californians for Tax Reform Local and Regional Organizations Waste Watchers Contra Costa Taxpayers Association Kern County Taxpayers Association League of Placer County Taxpayers Butte County Citizens for Better Government Orange County Taxpayers Association* San Diego County Taxpayers Association Santa Barbara County Taxpayers Association Shasta County Taxpayers Association 2 Local & Regional Organizations (cont.) Sonoma County Taxpayers Association Bay Area Council Industry Manufacturers Council San Francisco Chamber of Commerce Sacramento Metro Chamber of Commerce Huntington Beach Chamber of Commerce Hollywood Chamber of Commerce Mid Valley Chamber of Commerce Irvine Chamber of Commerce Rancho Cucamonga Chamber of Commerce Carlsbad Chamber of Commerce Milpitas Chamber of Commerce Salinas Valley Chamber of Commerce Simi Valley Chamber of Commerce Greater San Diego Chamber of Commerce Apple Valley Chamber of Commerce Downey Chamber of Commerce Greater Tulare Chamber of Commerce Modesto Chamber of Commerce Newport Harbor Area Chamber of Commerce au () j .q Local & Regional Organizations Local Government (cont.) (cont.) City of Colfax Northern California Engineering City of Cotati Contractors Association City of Arcadia North Coast Builders Exchange City of Emeryville Orange County Business Council City of Orland Orange County Transportation Coalition City of Livermore City of Kerman San Leandro Chamber of Commerce City of Highland San Jose Silicon Valley Chamber of City of Claremont* Commerce City of Dublin Santa Barbara County Association of City of Lancaster Governments City of Camarillo Silicon Valley Manufacturing Group* City of Campbell Southern California Contractors Association City of Morgan Hill City of Loma Linda Local Government City of Westminster City of Oakland City of Bellflower* City of Irvine City of Fontana City of Newport Beach City of Vallejo City of Del Mar City of Angels City of Garden Grove City of Rohnert Park City of Richmond City of Belvedere City of Palm Springs City of Ft. Bragg City of Ontario City of Ceres City of Fresno City of Chino Hills* City of Rancho Cucamonga City of Novato City of Pasadena City of Arroyo Grande City of Watsonville City of Clayton City of Belmont City of Daly City 019 013 Local Government (cont.) Local Government (cont.) City of Millbrae Town of Tiburon City of Exeter City of Visalia* City of Poway Arcata City Public Works Department City of Sebastopol Nevada County City of Laguna Hills City of Corcoran Kings County City of Gridley Lake County City of Temecula Kern County City of Winters Humboldt County City of Santa Rosa City of Los Banos Madera County City of Concord Mono County City of Fortuna Santa Cruz County City of Sunnyvale* Sonoma County City of Lodi Siskiyou County City of Hermosa Beach City of Livingston Stanislaus County Town of Windsor Sunline Transit Agency City of Gardena Livermore/Amador Valley Transit District City of Carpenteria Metropolitan Transportation City of Eureka Commission* City of Saratoga Contra Costa Transportation Authority City of San Juan Capistrano Lake County Flood Control &Water City of Tulare Conservation District City of Taft Apple Valley Heights County Water City of Santa Clarita District City of Ukiah Elsinore Water District City of Santa Cruz City of lone Los Alisos Water District 4 �n 014 Local & Regional Organizations Engineering & Architecture (cont.) Organizations (cont.) San Bernardino Valley Water Structural Engineers Association of Conservation District Southern California South Tahoe Public Utilities District Society for Hispanic Professional Engineers Westborough Water District Engineering and Utility Contractors Heritage Ranch Community Services Association District Engineering and General Contractors Vista Irrigation District Association Lake County Sanitation District Bay Counties Civil Engineers and Land Ironhouse Sanitary District Surveyors Association Placer County Architects, Geologists, Engineers and Land Surveyors Education Society for Hispanic Professional Engineers, Greater LA Chapter Clovis Unified School District Structural Engineers Association of Alum Rock School District Northern California Downey Unified School District Encinitas Union School District Fresno Unified School District * Legislation only at this time. Redding School District San Juan Unified School District Vacaville Unified School District West Fresno School District Engineering and Architectural Organizations Consulting Engineers and Land Surveyors of California American Institute of Architects, California Chapter 02.1 5 015 The Fair Competition and Taxpayer Savings Initiative for Architectural and Engineering Service 1. Permits Contracting Out of Architectural and Engineering Services: Allows state and local governments, special districts and school districts to contract with private companies for architectural and engineering services. Defines such services as architectural, landscape architectural, environmental, engineering, land surveying and construction management. 2. Local Choice to Deliver Transportation Projects On -Time: Gives local governments greater control over transportation improvements so that highway, bridge and transit projects can be delivered on -time and within budget. 3. Competitive Selection and Taxpayer Safeguards: • Prohibits government employees from awarding contracts if they have a financial or business relationship with the companies involved. • Requires compliance with all laws regarding political contributions, conflicts of interest or unlawful activities. • Subjects all architecture and engineering contracts to standard accounting practices. • Permits financial and performance audits as necessary to ensure contract services are delivered within the agreed schedule and budget. 4. Strict Design and Construction standards: Already established project seismic safety, project design and construction standards are not changed by the initiative. 5. Only Applies to Architectural and Engineering Services: This measure does not apply to any other contracts except for architecture and engineering services. For example, it does not apply to peace officers, teachers or correction officers. 4/14/1999 022 Taxpayers for Fair Competition 111 Anza Boulevard, Suite 406 • Burlingame, CA 94010 Phone: (650) 340-0470 • Fax: (650) 340-1740 11300 W. Olympic Boulevard, #840 • Los Angeles, CA 90064 • (310) 996-2600 Fax: (310) 996-2673 016 041F FAIR COMPETITION AND TAXPAYER SAVINGS INITIATIVE SECTION 1. TITLE. This measure shall be known and may be cited as the "Fair Competition and Taxpayer Savings Act." SECTION 2. PURPOSE AND INTENT. It is the intent of the people of the State of California in enacting this measure: (a) To remove existing restrictions on contracting for architectural and engineering services and to allow state, regional and local governments to use qualified private architectural and engineering firms to help deliver transportation, schools, water, seismic retrofit and other infrastructure projects safely, cost effectively and on time; (b) To encourage the kind of public/private partnerships necessary to ensure that California taxpayers benefit from the use of private sector experts to deliver transportation, schools, water, seismic retrofit and other infrastructure projects; (c) To promote fair competition so that both public and private sector architects and engineers work smarter, more efficiently and ultimately deliver better value to taxpayers; (d) To speed the completion of a multi -billion dollar backlog of highway, bridge, transit and other projects; (e) To ensure that contracting for architectural and engineering services occurs through a fair, competitive selection process, free of undue political influence, to obtain the best quality and value for California taxpayers; and (f) To ensure that private firms contracting for architectural and engineering services with governmental entities meet established design and construction standards and comply with standard accounting practices and permit financial and performance audits as necessary to ensure contract services are delivered within the agreed schedule and budget. SECTION 3. Article =I is hereby added to the California Constitution to read: § 1. The State of California and all other governmental entities, including, but not limited to, cities, counties, cities and counties, school districts and other special districts, local and regional agencies and joint power agencies, shall be allowed to contract with qualified private entities for architectural and engineering services for all public works of improvement. The choice and authority to contract shall extend to all phases of project development including permitting and environmental studies, rights -of -way services, design phase services and construction phase services. The choice and authority shall exist without regard to funding sources whether federal, 023 0001 017 state, regional, local or private, whether or not the project is programmed by a state, regional or local governmental entity, and whether or not the completed project is a part of any State owned or State operated system or facility. § 2. Nothing contained in Article VII of this Constitution shall be construed to limit, restrict or prohibit the State or any other governmental entities, including, but not limited to, cities, counties, cities and counties, school districts and other special districts, local and regional agencies and joint power agencies, from contracting with private entities for the performance of architectural and engineering services. SECTION 4. Chapter 10.1 is hereby added to Division 5 of Title 1 of the Government Code to read: § 4529.10. For purposes of Article XXII of the California Constitution and this act, the term "architectural and engineering services" shall include all architectural, landscape architectural, environmental, engineering, land surveying, and construction project management services. § 4529.11. All projects included in the State Transportation Improvement Program programmed and funded as interregional improvements or as regional improvements shall be subject to Article =I of the California Constitution. The sponsoring governmental entity shall have the choice and the authority to contract with qualified private entities for architectural and engineering services. For projects programmed and funded as regional improvements, the sponsoring governmental entity shall be the regional or local project sponsor. For projects programmed and funded as interregional improvements, the sponsoring governmental entity shall be the State of California, unless there is a regional or local project sponsor, in which case the sponsoring governmental entity shall be the regional or local project sponsor. The regional or local project sponsor shall be a regional or local governmental entity. § 4529.12. All architectural and engineering services shall be procured pursuant to a fair, competitive selection process which prohibits governmental agency employees from participating in the selection process when they have a financial or business relationship with any private entity seeking the contract, and the procedure shall require compliance with all laws regarding political contributions, conflicts of interest or unlawful activities. § 4529.13. Nothing contained in this act shall be construed to change project design standards, seismic safety standards or project construction standards established by state, regional or local governmental entities. Nor shall any provision of this act be construed to prohibit or restrict the 0002 " 024 s authority of the Legislature to statutorily provide different procurement methods for design -build projects or design -build -and -operate projects. § 4529.14. Architectural and engineering services contracts procured by public agencies shall be subject to standard accounting practices and may require financial and performance audits as necessary to ensure contract services are delivered within the agreed schedule and budget. § 4529.15. This act only applies to architectural and engineering services defined in Government Code section 4529.10. Nothing contained in this act shall be construed to expand or restrict the authority of governmental entities to contract for fire, ambulance, police, sheriff, probation, corrections or other peace officer services. Nor shall anything in this act be construed to expand or restrict the authority of governmental entities to contract for education services including but not limited to, teaching services, services of classified school personnel and school administrators. § 4529.16. This act shall not be applied in a manner that will result in the loss of federal funding to any governmental entity. § 4529.17. The provisions of this act are severable. If any provision of this act or its application is held invalid, that invalidity shall not affect other provisions or applications that can be given effect without the invalid provision or application. § 4529.18. If any act of the Legislature conflicts with the provisions of this act, this act shall prevail. § 4529.19. This act shall be liberally construed to accomplish its purposes. § 4529.20. This act seeks to comprehensively regulate the matters which are contained within its provisions. These are matters of statewide concern and when enacted are intended to apply to charter cities as well as all other governmental entities. SECTION 5. This initiative may be amended to further its purposes by statute, passed in each house by roll call vote entered in the journal., two-thirds of the membership concurring, and signed by the Governor. SECTION 6. If there is a conflicting initiative measure on the same ballot, which addresses and seeks to comprehensively regulate the same subject, only the provisions of this measure shall become operative if this measure receives the highest affirmative vote. 0003 Mwi i t WRITTEN CORRESPONDENCE ITEM: r rrW L R �gc 10 PP1 3 02 CITY OF LA QUINTA CITY MANAGER'S OFFICE Commemoration Committee P.O. Box 1785 Palm Springs, California 92263 December 9, 1999 N Hon. John Pena Mayor of La Quinta City Hall La Quinta, CA. 92253 Dear Mayor Pena= I trust you and the City of La Quinta will.host the upcoming Martin Luther King Proclamation signings. I would suggest that you conduct this ceremony on the morning of Wednesday, 10 a.m. January 12, 2000 in your City Hall chamber. Hosting cities usually attend to PR requirements such as notifying your eight (8) colleague mayors and two (2) relative County Supervisors, who will affix their respective signatures and seals of office. Your event should finalize our series of collective Procla- mation signings in the Valley's various City Halls. Your constant participation and support over the years is greatly appreciated. Sincerely, Joseph Beaver Chairman PS- We shall arrange preparation of the Proclamation and de- liver it to you in a timely manner prior to the event. 026 Ronald & lanone Legg December 08, 1999 Name: City Council Address: La Quinta State: California, 92253 C/O Dear: City Council, &M eOLLMAl 52-120 VelascoGv�� La Quinta, Calif. 92253 USA WRITTEN CORRESPONDENCE ITEM: 3 My son, Michael Legg, died on January 5th, 1998. My wife and 1 walk the path bordering the West side of the cove daily. We would like to plant a commemorative tree and place a plaque with his name engraved on it in his honor. With the permission of City Council we would like to proceed with Memorial place come this January 2000. wp will j'911gry py and all instTpgtions given by to us by City Council. Sincerely, 4v' /'Pox gV Janette & Ron Legg 027 WRITTEN CORRESPONDENCE ITEM: 4 November 20, 1999 City of La Quinta Calle Tampico & Washington Streets La Quinta CA 92253 Attention: Honorable Mayor Pena And Council members I am writing on behalf of the Rotary Club of La Quinta. P (aU tlyT� RECEIVED NOV 3 0 1999 W The Rotary club has an interest in having a permanent presence within the city. Our board of directors would like to have you consider allowing us to have a "kiosk" or other type of structure in the new area between city hall and the senior center. Each year Rotary provides thousands of dollars in scholarships within the community and one of the things we would like to establish is some type of permanent place to record these names. The Rotary club would cover any costs related to "personalizing" the structure or site. Thank you for your consideration. Y4g� uly, o , President Rotary Club of La Quinta 74041 HIGHWAY 111 PALM DESERT, CALIFORNIA 92260 TELEPHONE (760) 836-3377 800-338-9895 • FAX (760) 836-3379 028 T4ht 4 46Qut«tw COUNCIL/RDA MEETING DATE: DECEMBER 21, 1999 ITEM TITLE: Demand Register Dated December 21, 1999 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION_ Approve Demand Register Dated December 21, 1999 BACKGROUND: Prepaid Warrants: 393121 371,000.00 39313 - 393391 1,925.00 39340 - 393451 45,754.58 39346 - 393471 1,207.01 39348 - 393601 46,693.88 39361 - 393621 4,547.75 Auto Mall 1015 -10161 102,757.27 Wire Transfers) 104,467.45 P/R 4149 - 42451 112,590.00 PLR Tax Transfers) 13,768.60 CITY DEMANDS $2,188,953.60 Payable Warrants: 39363 - 39525) 1,474,999.80 RDA DEMANDS 90,757.74 $2,279,711.34 $2,279,711.34 FISCAL IMPLICATIONS: Demand of Cash -City $2,188,953.60 #ohn.oner, Finance Director �Si Attachments 030 CITY OF LA QUINTA BANK TRANSACTIONS 12/1/99 - 12/16/99 12/10/99 WIRE TRANSFER - DEFERRED COMP 12/10/99 WIRE TRANSFER - PIERS 12/10/99 WIRE TRANSFER - CREDIT UNION 12/2/99 WIRE TRANSFER - RDA ESCROW 12/16/99 WIRE TRANSFER - RDA ESCROW TOTAL WIRE TRANSFERS OUT $5,734.53 $13,768.60 $5,874.32 $30,100.00 $48,990.00 $104,467.45 031 N CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS 11/10/99 - 11/30/99 CHECK # 12/1499 1015 12/14/99 1016 NICKERSON, DIERCKS & ASSOC STAMKO DEVELOPMENT TOTAL TRANSACTIONS $1,836.00 $100,921.27 $102,757.27 0 12 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:53AM 12/15/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 39363 12/15/99 &00951 VICTOR BRODT SERVICES 18.00 39364 12/15/99 &00952 CANADY & COMPANY 450.00 39365 12/15/99 &00953 CENTURY CROWELL COMMUNTIE 10.00 39366 12/15/99 &00954 CATHERINE R HUNTER 4.00 39367 12/15/99 &00955 THE JEWELRY BOX 3.00 39368 12/15/99 &00956 KATHLEEN MADDOX 8.00 39369 12/15/99 &00957 STEPHEN R NIETO 200.00 39370 12/15/99 &00958 STUMBAUGH & ASSOC INC 50.00 39371 12/15/99 &00959 WAYNE HANCOCK 90.00 39372 12/15/99 &00960 MARTHA HINDIN 22.50 39373 12/15/99 &00961 JEAN MOORING 40.00 39374 12/15/99 &00962 B OLSON 45.00 39375 12/15/99 &00963 LA QUINTA CAB & 18.00 39376 12/15/99 AlRO01 A-1 RENTS 625.00 39377 12/15/99 ABL001 ABLE RIBBON TECH 2O8.75 39378 12/15/99 ACE010 ACE HARDWARE 919.74 39379 12/15/99 ACT100 ACT GIS INC 6750.00 39380 12/15/99 ADA200 ADAMS ELEMENTARY SCHOOL 500.00 39381 12/15/99 ALC050 BOB ALCALA 154.00 39382 12/15/99 ALL015 ALL AMERICAN PIN CO 330.17 39383 12/15/99 AME200 AMERIPRIDE UNIFORM SVCS 96.11 39384 12/15/99 ARRO10 ARROW PRINTING COMPANY 135.77 39385 12/15/99 ASCO01 A & S COFFEE SERVICE 398.00 39386 12/15/99 ATT075 AT&T WIRELESS SERVICES 335.90 39387 12/15/99 AUT030 AUTOMATED TELECOM 1347.72 39388 12/15/99 AZT200 AZTEC RENT -A -CAR 109.30 39389 12/15/99 BAN065 BANK OF AMERICA ESCROW 50702.66 39390 12/15/99 BAN150 BANK OF NEW YORK 1500.00 39391 12/15/99 BER100 BERMUDA DUNES VOLUNTEER 142.86 39392 12/15/99 BER150 BERRYMAN & HENIGAR INC 6012.00 39393 12/15/99 BOG100 SHARON BOGAN 140.00 39394 12/15/99 BOY075 BOYS & GIRLS CLUB OF 23205.00 39395 12/15/99 BRI100 BRINKS INC 265.00 39396 12/15/99 BUS060 BUSINESS & LEGAL REPORTS 337.98 39397 12/15/99 BUS065 BUSY BEE CERAMICS 110.00 39398 12/15/99 CAD010 CADET UNIFORM SUPPLY 520.12 39399 12/15/99 CAL016 CA ASSEMBLY OF LOCAL ARTS 75.00 39400 12/15/99 CAL230 CAL MUNICIPAL STATISTICS 375.00 39401 12/15/99 CAR300 CARQUEST 27.24 39402 12/15/99 CAT100 CATELLUS RESIDENTIAL 231851.22 39403 12/15/99 CEN010 CENTURY FORMS INC 69.11 39404 12/15/99 COA080 COACHELLA VALLEY WATER 407.51 39405 12/15/99 COM007 COMPAQ COMPUTER CORP 5329.31 39406 12/15/99 COM015 COMPUTER U LEARNING CENTR 1406.25 39407 12/15/99 COM040 COMMERCIAL LIGHTING IND 711.17 39408 12/15/99 CON010 CONRAD & ASSOCIATES 6000.00 39409 12/15/99 COS050 COSTCO BUSINESS DELIVERY 439.87 033 4 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:53AM 12/15/99 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 39410 12/15/99 DES051 DESERT SANDS UNIFIED SCHL 60.00 39411 12/15/99 DES060 DESERT SUN PUBLISHING CO 71.44 39412 12/15/99 DES061 DESERT SUN COMMUNITY 142.88 39413 12/15/99 DES065 DESERT TEMPS INC 7606.60 39414 12/15/99 DFM050 DFM ASSOCIATES 41.04 39415 12/15/99 DIE020 D HERNANDEZ DBA DIEGO'S 1775.00 39416 12/15/99 DII050 CHRISTINE DIIORIO 36.80 39417 12/15/99 DOU010 DOUBLE PRINTS 1 HR PHOTO 38.62 39418 12/15/99 DRE050 DREAM ENGINEERING INC 55.20 39419 12/15/99 DRU100 DRUMMOND AMERICAN CORP 231.97 39420 12/15/99 EAG100 EAGLE/HOUSEHOLD BANK FSB 48.01 39421 12/15/99 EVA050 DAVID EVANS & ASSOC INC 5991.24 39422 12/15/99 FAL050 JOHN FALCONER 140.06 39423 12/15/99 FED010 FEDERAL EXPRESS CORP 235.39 39424 12/15/99 FRA020 FRANKLIN QUEST CO 32.06 39425 12/15/99 FRA030 FRANKLIN COVEY 422.06 39426 12/15/99 GAL050 GALL'S INC 263.98 39427 12/15/99 GAS010 GASCARD INC 273.46 39428 12/15/99 GEN100 THOMAS P GENOVESE 66.73 39429 12/15/99 GRA010 GRANITE CONSTRUCTION CO 26097.59 39430 12/15/99 GUM050 BRAD GUMMER 283.50 39431 12/15/99 HIG010 HIGH TECH IRRIGATION INC 105.89 39432 12/15/99 HIN010 HINDERLITER, DE LLAMAS 975.00 39433 12/15/99 HOA010 HUGH HOARD INC 304.30 39434 12/15/99 HOL030 HOLMES & NARVER INC 23448.66 39435 12/15/99 HOM030 HOME DEPOT 515.98 39436 12/15/99 H00050 FAYE HOOPER 100.00 39437 12/15/99 IDE050 IDEA ART 184.49 39438 12/15/99 IMPOlo IMPERIAL IRRIGATION DIST 10153.61 39439 12/15/99 IMP100 IMPACT SCIENCES INC 9073.25 39440 12/15/99 IND030 INDIO SHOE STORE INC 159.47 39441 12/15/99 INF030 INFORMATION RESOURCES 125.00 39442 12/15/99 IVE105 JOHN IVEY 252.00 39443 12/15/99 JAC200 JACOBSSON ENGINEERING INC 47223.00 39444 12/15/99 JAS100 JAS PACIFIC 5717.70 39445 12/15/99 JLM050 J & L MATERIAL INC 690.49 39446 12/15/99 KEL010 KELLY SERVICES INC 4529.74 39447 12/15/99 KIN050 KINKO'S 19.27 39448 12/15/99 KIN100 KINER/GOODSELL ADVERTISNG 11643.59 39449 12/15/99 KIV100 KEIKO KIVRIZIS 238.70 39450 12/15/99 KLI050 BOB KLINE FENCE CO 975.00 39451 12/15/99 KOR050 KORVE ENGINEERING, INC 98461.65 39452 12/15/99 KRI100 BRUCE KRIBBS CONSTRUCTION 6521.00 39453 12/15/99 LAQ030 LA QUINTA CAR WASH 29.85 39454 12/15/99 LAQ069 LA QUINTA H S TRACK TEAM 500.00 39455 12/15/99 LAQ108 LA QUINTA MIDDLE SCHOOL 500.00 39456 12/15/99 LEH100 CATHERINE LEHMAN 64.65 39457 12/15/99 L00010 LOCK SHOP INC 53.70 39458 12/15/99 LOP050 RAY LOPEZ ASSOCIATES 3200.00 034 0 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:53AM 12/15/99 CITY OF LA QUINTA BANK ID: DEF- PAGE 3 CHECK NUMBER 39459 39460 39461 39462 39463 39464 39465 39466 39467 39468 39469 39470 39471 39472 39473 39474 39475 39476 39477 39478 39479 39480 39481 39482 39483 39484 39485 39486 39487 39488 39489 39490 39491 39492 39493 39494 39495 39496 39497 39498 39499 39500 39501 39502 39503 39504 39505 39506 39507 CHECK DATE 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 12/15/99 NO. LOS050 LUC050 LUN050 MARO10 MCK010 MOB100 MOM100 MUNO10 NAWO10 NES010 NIC100 OASO40 OLI100 OUT100 PAG100 PAL010 PAT050 PER010 PER100 PIT015 PRI020 PROO10 PUB100 RAL050 RAS020 RIE200 RIV080 RIV100 RUI100 RUT050 SAX100 SEC050 SHAO10 SIM050 SMA010 SMI010 SMO010 SOU007 SOU010 SOU050 SPRO10 STA045 STA050 STE008 STR050 SUN065 SUN075 SUN080 VENDOR NAME LOS ANGELES TIMES LUCENT TECHNOLOGIES LUNDEEN PACIFIC CORP MARTIN & CHAPMAN CO MCKESSON WATER PRODUCTS MOBILE COMM MOM'S GAS STATION MUNI FINANCIAL SERV INC RON NAWROCKI WALLACE NESBIT NICKERSON, DIERCKS & ASSC OASIS VETERINARY HOSPITAL OLINN MESSAGE CENTER OUTDOOR SERVICES INC PAGING NETWORK SAN DIEGO PALM SPRINGS DESERT RESRT PATRICK & • CO RONALD A PERKINS PERSONAL TOUCH MOBILE PITNEY BOWES THE PRINTING PLACE PROTECTON SERVICE IND PUBLIC PERSONNEL CONSULT RALPHS GROCERY CO RASA - ERIC NELSON PAT RIENSCHE RIVERSIDE COUNTY HEALTH RIVERSIDE COUNTY SHERIFFS JOHN RUIZ ** AP CHECK RUN VOID ** RUTAN & TUCKER SAXON ENGINEERING SERVICE SECURITY LINK/AMERITECH SHADOW PALMS GARDENING SIMPLEX TIME RECORDER CO SMART & FINAL MARILYN SMITH DONNALDA SMOLENS SOUTHWEST NETWORKS, INC SOUTHERN CALIF GAS CO SOUTHERN CALIF MUNICIPAL SPRINT STAN'S AUTO TECH STAPLES FRANK STEIN NOVELTY CO EDWARD STREZLCZYK SUNDANCE STUDIO SUNLINE TRANSIT AGENCY SUNLINE SERVICES GROUP PAYMENT AMOUNT 33.12 529.44 40250.56 409.06 176.93 57.24 642.09 8158.83 2200.00 750.00 8197.00 300.00 70.34 100.00 30.14 300.00 1403.47 25.77 60.00 616.10 1606.56 248.04 591.00 165.72 3975.00 49.00 738.30 222044.15 61.84 52829.01 8820.00 108.21 150.00 728.52 215.49 57.61 214.75 3747.37 783.72 25.00 626.55 108.00 424.89 289.18 100.00 150.00 437.00 840.33 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:53AM 12/15/99 CITY OF LA QUINTA I BANK ID: DEF PAGE 4 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 39508 12/15/99 SZE100 SHARON SZESNY 210.00 39509 12/15/99 TER100 TERRA NOVA PLANNING & 19995.02 39510 12/15/99 TKDO10 T.K.D. ASSOCIATES INC 4289.92 39511 12/15/99 TOP010 TOPS'N BARRICADES INC 618.49 39512 12/15/99 TRI100 TRI STATE LAND SUVEYORS & 2075.00 39513 12/15/99 TRU010 TRULY NOLEN INC 75.00 39514 12/15/99 TTI100 TTI NATIONAL INC 8.14 39515 12/15/99 ULT100 ULTIMATE INTERNET ACC INC 40.00 39516 12/15/99 USB100 US BANK 6056.50 39517 12/15/99 USC100 U.S. COMMUNICATIONS 200.00 39518 12/15/99 US0100 US OFFICE PRODUCTS 1385.01 39519 12/15/99 USPO10 U S POSTMASTER 1260.00 39520 12/15/99 VON010 VON'S C/O SAFEWAY INC 35.67 39521 12/15/99 WAL010 WAL MART STORES INC 266.93 39522 12/15/99 WIL010 WILLDAN ASSOCIATED 1095.17 39523 12/15/99 XER010 XEROX CORPORATION 1923.84 39524 12/15/99 YEA100 E.L. YEAGER CONST CO INC 456323.90 39525 12/15/99 YOU100 YOUNG ENGINEERING SERVICE 2520.00 CHECK TOTAL 1,474,999.80 036 . oz rn m v � [D El E H H F El El H H H H E. 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O O , O • O 0 m O O 1 d .4 p- al FC m w m a o0 H w a o 0 0 ^+ o N 0 0 0 .+ 0 0 0 0 0 0 0 o r v v n w o 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 0 10 0 LD 0 ID n ut (0 O O O m O m 0 0 0 N O O 0 0 0 0 0 0 ul 4 n - H 'I u-i r .-+ I H r H I rI vi 0) D• 0) m z o 0 0 0 0 0 0 0 0 ,n a o 0 0 1 0 0 0 0 0 0 0 0 l0 "10 r r r m r r r 10 l0 ,O O ul ut O ut m O ui O O O u1 O V) ul ut ul ut ut U N fJ .-1 .y �' rl N d' d' O N N U U H .-� .--I N '-1 H r--1 .--I H H H .--I H O H O •-1 O ri O H O H O H O 0 H O 0 H O .� O O O O O O 2,0 O O O O U z 11 u O iz+ U U U U U U U- r� VI Ul V) V1 U1 W m U) V1 z z z z z H z H Q W Z Z Z H o E H H H F H N H H > H H H H O U U U U U U U U U FC 3 vWW� rWWn u, p, 0 p 0 p 0 p 0 ❑ 0 ❑ 0 ❑ 0 0 ❑ 0 ❑ a W Wm [G K. �v17 P4 a �m7 P4 Wm IG H U rE� F H O U .0 O O O O O O 0 O O w H P PN o fY. 0 0 o a a a a a a a a a m 0 m M w U W H W w W W W W w W w £ H S F O \ H H F H E N O O O U u U U w U w U w U w U w 00 rt >4 5 a w w 0 w w 0 w c.. 0 w w 0 w 0 w 0 w 0 w 0 w 0 a s m a x a x s x w a o 0 z a a a s a0c WW a 'Hn ,.a Py{.7 rn n v, 0 m 0 m 0 0 m 0 w 0 n 7 m 5 ] o O > 3 FC 3 RC 3 3 3 3 3 n 0 0 O O 0 o O 0 0 0 0 0 0 0 0 0 0 o O 0 o O 0 O 2 5 9 0 0 0 0 0 0 O o o + - H H H a , 0 ' 0 0 0 V r H + H o 0 0 0 0 0 0 0 0 0 x x a 4 o f o 0 0 0 0 0 0 0 o Ul a U) s In z U U H u1 O V1 W u1 W v) > 3 3 3 3 3 3 3 x X >+ 29 (V H 0) N x ry .+ W U H N m F n W H p m F 2 O � ry Si N a � 0 0 � ri o a � vry H ip t� O � E+ H z a z W 0 pF U t4 H H W a W P U z z u z a w w H o x a o z z pw E m w Q i rn F H a w w w � o 0 o w W PO � z z o a o u '+ eC o H W U H Qi W Q � ti H a w W z a z z a w o a p �j O 2 O L) 059 MI ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:40PM 12/10/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39361 12/10/99 GTE010 GTE CALIFORNIA 3839.70 39362 12/10/99 WEL025 WELLS FARGO BANKCARD 708.05 CHECK TOTAL 4,547.75 060 31 Q z z O �WW0 0WW0 0 0 0 E W0 WE ��07 �U�] v N a r Li m N rn rn o c r m � � m .-+ m m r N r m r r r r N to I o N O m N � O in r o m m a n o 6 m r� r E O E Z W aa RC E 4 4 H a U U U N U U N U N U U U U U U c>l1 y N N m m O U C) 0 O W W W w W w w w w w w w Cl H H H �z7 �Z O O m m O m O m O m O w O m O m O m O m O m O m > W W F W W as a a a a a o, a a a a n, 0 H H H H Q m m r H H N N r O 1p In o o a ri m N r O� m O i0 kD �O N O N O o O d' 01 d\ N O H O O O O 10 W o v v v v in in ID � M a i o �0 lD ui in m in ID �n ID l0 �n 10 vi lD ui �D u� r r d' n t0 in I r N a N a N c Q H O O O o 0 o O O o d O - O O O O O O O O O 10 O 10 O O O O O O O O O ID O w In In Ifl �n to ul Ul u1 1(1 l!1 l[1 H H H H H H H H H O O O O 0 0 O O O O O O 4 a 4 4 4 6 4 4 4 4 4 4 H.HHHHHHH HHH yy y R yyy Zyzm yy yy yy O O O O O O O O O O O O w w w w w w w w w w w w H H H H H H H H H H H H U U U U U U U U U U U w w w w w w w w w w w w 0 0 0 0 0 0 0 0 0 0 0 0 W0 W0 W0W W0W W0W W0W W0W W0 W0W W0W W0 W0 N W F H F E E w E E H w 061 32 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:58PM 12/09/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 39348 12/09/99 BAN020 BANG & BASH 722.14 39349 12/09/99 CAL040 CALIFORNIA VISION SERVICE 1103.00 39350 12/09/99 CAL050 STATE OF CALIFORNIA 25.00 39351 12/09/99 INT005 INTERNAL REVENUE SVC-ACS 200.00 39352 12/09/99 LAQ050 LA QUINTA CITY EMPLOYEES 377.00 39353 12/09/99 MIL057 STAN MILLER 100.00 39354 12/09/99 NIC100 NICKERSON, DIERCKS & ASSC 1200.00 39355 12/09/99 PRI050 PRINCIPAL MUTUAL 40650.74 39356 12/09/99 RIV040 RIV CNTY DISTRICT ATTORNY 426.50 39357 12/09/99 SUP100 SUPPORT PAYMENT CLEARING- 150.00 39358 12/09/99 TWI100 TWIST & SHOUT DISC JOCKEY 195.00 39359 12/09/99 UNIO05 UNITED WAY OF THE DESERT 132.00 39360 12/09/99 WIS020 WISE MAINTENANCE & CONST 1412.50 CHECK TOTAL 46,693.88 062 33 rn [T z Q• F a, w aal F H z E+ rn H rn E+ rn H µz7 H �£7 H 0 WiW E o ��a77 H G �.z F V' � H o 0) H 0 H 0 a H fJ La rn o r1 0 ifl 0 O 0 0 r 0 0 00 0 10 o [D n m t0 1n N o O �fl 0 0 rn N r O N �• O G N U H l0 o > O Ln rl z H a p x HHy m Ul w U m 5 U uC) W w a x x z o a: rZHZi O W{ a •ryHyi 9E o El E �. O 7HZ.,, f�0 �El I. O+ 0 a pH �. x z H a p Z O z F9 'D o G] 9F U) [-. c9 9H �• G"� Hp I• H (iu] Ri w U O n. w U U w a U z z a z0 z a N O -.i G1 0 z v a N O -H 4] O z N a N O -I Ca O W O m >+ O FC 0 0 W H U W � a H O U G h W z x a Z O i-7 Ll E W v x ... p O W apo 1 Q O W w r Oa w w w> ~> x> a> a> o> a s> w> a> a> a. W H U o G o a W o > d W W [D A. [D O r o r z 0 A H z r r G o Ot rn rn rn H ` O z 4 a w w 'C w x o H o w a W o O 0 O 0 O 0 O 0 O O O O O o O O O O O O O O O O O o O O 0 O O o O O O O O O .L Z m d' O to m N O r1 N O O H N N O O .i N N O O O r1 N N O O O rl O r H O N v O 0) N m ID " O 0l m m 10 - r+t N O O O I N O O N N O O N N O O ID [D O p U H .� O O U O O O O O O O O O O O O O O H z !a ?0 U U ,may >4 i• UO n a� z H �c o > N. > W d w W D4 w aa H € pFc H rkCi U z n H H w a E z as a w ¢ U o �a 4 z a H z U) z m a � H p H o z � w a O of a ate, 6 W O + a a O Py w O Qz, m w O zz w O H H a' � zdEl kF7 H Oj y z u H z u z z H m a u H W 04 U > H x a P. W [» M HFT U2 O U o Wci1 O m o U O O U 0 O H ,O O ri O 0 z 0 .-i z 0 O H W 0 O H Ix W o O > R'• O O . J m o 34 � Z a� rn 0 O H H n, a P O O N H O u. E z N N a 0 0 0 0 0 � � a 3 � E El as O z w N N OR p H n 0 m a x w w a ° ❑ w v, w ❑ [z; W u w ❑ a w z z � ❑ H H Z ❑ H a, R1 m a O 0 w E, a 0 0 w o 0 w z N N m O 0 O O U r a O O a z m z0 W U W � O W � o z w a c 3 H a H m 4 O 7 3 En O n o O N O O H V] u s� ~ U z 3 ❑ H d o, w w 0 H um 35 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39346 12/06/99 CAT040 CATERING BY SHARON 39347 12/06/99 CIR010 CIRO'S RESTORANTE CHECK TOTAL 4:44PM 12/06/99 PAGE 1 PAYMENT AMOUNT 1000.00 207.01 1,207.01 063 0 i a O o W O O O O z o � h �O z 0 0 0 U U � z O 0 W rL m m a z W a Of m .1 µaµ1 .a a; z 110, o 0 0 H F a U H r>: U L H U U 066 37 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39340 12/03/99 ART090 ARTIFICIAL NATURE MAKERS 39341 12/03/99 BAK010 FRED BAKER 39342 12/03/99 CAN050 CANADA LIFE ASSURANCE CO 39343 12/03/99 PRI050 PRINCIPAL MUTUAL 39344 12/03/99 TRA030 TRANSAMERICA INSURANCE 39345 12/03/99 UNU050 UNUM LIFE INS CHECK TOTAL 2:17PM 12/03/99 PAGE 1 PAYMENT AMOUNT 2801.50 284.99 490.83 40650.74 50.78 1.475.74 45,754.58 067 z s s a a N •-' o cr m o s m mID r o in r N r m m a �i rn m r r r OH o m W N m N o rn d 0 tov O `r 0 H m cWJ H O w z O ElE El> �+ 04 U z a In U z w a �' P4 q z a ° a > E+ z m a --i O z m s z z as o s s o z E+ . 8 z x A Elw z s s F > F z a n n s s E� o rzmi El ac Elm o > H n o > H w R1 S s o o r 0 z 0 r 0 z 0 N .+ O m m o t a � m w m a 0 o o w H a. W o O o 0 o 0 0 0 0 O 0 0 o 0 0 O 0 0 o 0 0 Zr O u m N O �I' O o O O 0 o O 0 o O o O O O o U H O O O C� W O U W O ul a H En z z H w FA w m F a a w w F4 a u FC a a a s a w H a �y a 0 p H o s o N O a O o n O 0 m o H a 0 n o H a 0 0 iZ� ` 06 39 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:53PM 12/02/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT..*** PAYMENT AMOUNT 39313 12/02/99 ABE001 JAQUES ABELS 75.00 39314 12/02/99 BECO10 DEBORAH BECHARD 50.00 39315 12/02/99 BLA060 JAN BLAKELY 50.00 39316 12/02/99 BUL100 JAMES BULGRIN 50.00 39317 12/02/99 BUT010 RICHARD BUTLER 150.00 39318 12/02/99 DAV010 MIKE DAVIS 50.00 39319 12/02/99 HEN010 MICHELLE HENSON 50.00 39320 12/02/99 HUL010 KATHRYN HULL 50.00 39321 12/02/99 IRWO20 BARBARA IRWIN 50.00 39322 12/02/99 KIR010 TOM KIRK 150.00 39323 12/02/99 LEW010 TOM LEWIS 50.00 39324 12/02/99 MCM210 LESLIE MCMILLAN 50.00 39325 12/02/99 MIT150 MICHAEL MITCHELL 50.00 39326 12/02/99 MOU100 DONALD J MOULIN 50.00 39327 12/02/99 OLA100 MILTON OLANDER 50.00 39328 12/02/99 OSBO50 LEE M OSBORNE CPA 50.00 39329 12/02/99 PED010 KATHRYN PEDERSEN-NADLER 50.00 39330 12/02/99 PUE050 MARIA L PUENTE 50.00 39331 12/02/99 RAS060 JACKIE RASMUSSEN 50.00 39332 12/02/99 REB050 JOAN REBICH 50.00 39333 12/02/99 REY050 ELAINE REYNOLDS 50.00 39334 12/02/99 ROB150 STEVE ROBBINS 150.00 39335 12/02/99 SHA040 ROSITA SHAMIS 50.00 39336 12/02/99 STJO10 VICTORIA ST JOHNS 50.00 39337 12/02/99 TWI100 TWIST & SHOUT DISC JOCKEY 200.00 39338 12/02/99 TYL050 ROBERT T TYLER 150.00 39339 12/02/99 WR1050 ROBERT S WRIGHT 50.00 CHECK TOTAL 1,925.00 m 40 .-1 00 •1' d' N m O u"r V1 rt N lD m m . Z N W 4 F m �W7W..7 F ED F E H �W.7 E �W7 E E E E H �EW7WW E F E WEW H �W7 F a a v N NF E. O o O o o O o 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O o 0 O O 0 O 0 0 O 0 0 a 0 0 0 0 0 0 . 0 0 F r 0 0 Z �n 0 0 Z �n O 0 0 0 0 0 0 0 o 0 z in 0 0 z in 0 o 0 0 00 0 x o o H En E ou OU > F `n U E E a O H Q o Ul F E o OU > w OU E u a w � U F H °a5 x W vl W w Ul H O w H rah <qC H a O U F w .'� Z H x H ❑ H ❑ � S E � ❑. H ❑ � z ❑ Z S i ❑ ya x S cz H S z S v W ❑ 7 a 7 u u H > W U U U x W H U w w U W H ❑ O I H ❑ J x W Rl 2 m m O z m m O z m m O z m m O z m m O z m m O z m m O z m m O z m m O z m m O z m m O z m m O z a <t w w w x o o w x w o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z 0 m o in Ho m 0 ui m 0 �n m 0 u� m 0 ul m 0 in m 0 in vi m 0 in �n m 0 �n o m 0 in o m 0 �n ui m 0 ui o U H H ui N H ui ti H o C 0 r-I ui O .-� O '-1 O H 0 .y H O r-1 O H O f+l O O Z x O r7� r7 W 1Z-1 t9 14 5 H z 5 a m H Ul H U W F a z H [p al a �G W H H w W HO w a `,4 a H OI P�D o Ulz[a7 €"y CwJ 9 H O O O O H O O 'i o H O N o O O Q a O �, O a rl o ID 0 O .-+ 5m' o 0 0 0 o a b o 7 E a u < w o z arc 4� m m F . Z rl O 10 OD N m O a w H F H F H E F H F H O E O N N [-a a a F O O �n 0 0 O O �n 0 O C in 0 O O 0 ui 0 O O 0 �n 0 O O 0 ui 0 O O 0 in 0 O O 0 ui 0 0 O O 0 in 0 0 O 0 ui 0 0 O O 0 0 u, in 0 0 0 0 u0, zZ. z 0 a w o 0 a w 0 0 w 0Ul 0 o 0 z o 0 0 0 0 0 CD 0 0 0 0 z z z aa H a H OF .a HO off a HHp FIR 1�n, a �C pEp F+ F ,q0-+ .� �C H F pF 2UW ° .-1 > MR M F ai a Hpp a F aaOa pEplG pEo d F o U pFp o1 F u µE ; po E M pFo OU E .� pEa; pHo > d H rja Z H PHG U W a U a. Z O ZW > W H > a pes w ZW > Z (� q U;;1 Z > Oz°O n Z H n 7 Z W > O Z H EJ ow E 2 fj'+ HN QDc ,`.�, z ��y �j"�j" 0a E z �' Zc� oxn Z 2 JW a z 0aA ] z `F H S' o W W n x Z H ^� H H O U x a U o U U a U U o H n n H a z m m > O z m m > O z m m > O z m m O z m m > O z m m > O z m m > O z m m > O z m m > O z m m > O z m m m m > > O O z z w � Po 0 o c w F W w 0 0 o O 0 0 o 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 o O 0 O 0 0 o O O O 0 0 2 m O Lrn m 0 m O m O m O m O m 0 m O m O m O m m O O U O O O O O O O O O O O O a w a Q 0 a m a z u w w °� x a wpp a zwz z W x Z H H F a w a a o. wIn m & Ea a �W7 4 a ZO S a a H x a WW Z W H O H �aEa z n E a �y p o 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 -�+ c' tJ OH .o-i v0� v] W W O E+ a u H E O O v1 O W w a M a x a v� v) �,b °z rn m N w � � a a N O O O N [� O O O LW H O O O 0 i p N � a p 0 O 0 O O O O 0z z o U N C O M w U w a �a apt pia 0 Roy� OU pia E S F u w a W a CD x x O H 0 H O a O a ❑ " > o > w>a>ul ❑ a y W N u o x o w m > ❑ H Z > > ❑ zz zz a a w w w a 0 o H w a ry 0 0 0 0 0 0 R 0 O 0 ko rn Cl) n 0 p z 5 0 0 0 0 o U � O O O U O n O U O [q o H O x H a W H O z w � O H m a i a a z p > O O O o 0 i� � 0 0 0 U H a 6 u E, rS 0 43 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39312 12/01/99 RIV125 RIV CNTY SUPERIOR COURT CHECK TOTAL 08:50AM 12/01/99 PAGE 1 PAYMENT AMOUNT 371000.00 371,000.00 44 z rn rn O � I: G H m ^ o m E � O H O 0 a 0 0 w o w o r] o z � O m H W O 04 w E. El o a H o U W z w > � ❑ w w w H ❑ a o H ❑ > z H Z O 04 a � w w w a o o H w a O W �p O O x z N rn 10 o m 0 U 4 � H 0 O U o O O RC H W U) �4 z v a w o a ❑ z a o N V O H H I 074 45 A/P - AP6002 CHECKS TO BE VOIDED 11:15AM 12/06/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 39107 DEF 11/05/99 250.00 HOR100 DODIE HORVITZ TOTAL VOIDED 250.00 INVOICE DESCRIPTION TRAVEL ADVANCE/NRPA CONF 46 A/P -- AP6002 CHECKS TO BE VOIDED 11:13AM 12/06/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 39092 DEF 11/05/99 200.00 ELD100 ELDORADO HOTEL TOTAL VOIDED 200.00 INVOICE DESCRIPTION HOTEL/NRPA CONF 076 47 A/P - AP6002 CHECKS TO BE VOIDED 11:09AM 12/02/99 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME INVOICE DESCRIPTION 39051 DEF 11/03/99 200.00 TWI100 TWIST & SHOUT DISC JOCKEY DEPOSIT/EMPLOYEE RECONGNITIO TOTAL VOIDED 200.00 077 aut Titit 4 4 Q" COUNCIL/RDA MEETING DATE: December 21, 1999 WAAW"W41 Transmittal of Treasurer's Report as of October 31, 1999 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: vZ STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated October 31, 1999 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. espe&f fully submitto: ohn M. Falco6er, Finance Director Approved for Submis ion b Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta ATTACHMENTS 070 o 0 o' T4ht 4 4 Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for October 31, 1999 DATE: December 1, 1999 Attached is the Treasurer's Report for the month ending October 31, 1999. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Mature-d-7 Other Ending Change Cash (1) $200,960 $940,458 1,141,418 $940,458 LAW 11,348,346 691,653 850,000 11,189,999 (158,347) US Treasuries (2) 14,066,046 0 0 (13,354) 14,052,692 (13,354) US Gov't Agencies (2) 17,584,905 0 0 43,543 17,628,448 43,543 Commercial Paper 0 0 0 0 0 Mutual Funds 9,454,386 0 433,688 9,020,698 (433,688) Total $52 654 643 1 $691 653 $1 283 688 $970 647 $53 033 255 $378 612 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. i lL�g� Falconerf D to inance Director/Treasurer Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury and Agency investments. MM Dd3' E E E w 0 U (Cp w W >c 0 N a C7 C w O N O N� j 9>1 _o E .S a m op E c E m c aE £ a w cu '3 C cu E in y U E (U a, w D m - U 2 E w w IL- a ¢ O w C w C wI C w C J I C C C � C. 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M O N a N LL 0 0' M O O NItWD LO f` M_ M CC.) � ICI 10mN M �lO[)N�W WT'OfO ^ N O I-L tT c Ir W O P U d _ 0 Iq N to In 00 a00 LO W O) M co 0� 1� 0 L W ��nN C'7 N 0 N LL O)(n W I f�00)0 I W W W Ntpn W M0 0. M M m W N M W iOpW Ln �WO)p'" 0 t001-� Of l'7 N 7 U r-p W V NM 0) 0m0�T CW70 N 0) M C a TIA 0)f` OM co MW NMtn�O MItN CAn r•�NN"� Cl) N r—i 0 N '? f` In I N C W E N 7 O > c U) I w A N IWO c a) x N m He C �o d C U l0 C y) C O N J_ U C L Q w la y U x m m w U O 'C tV 'O 41 Q N QO c F- x> C D LL E o i co o CL a U 0C) Z = C Iy0 CI R'd) p ayi x Ly '� aC NL W y >. Oi dGlO`m Ld)Z C UO) GI W x N G) N 0) O w z 1 m�a w(Aa: - m C) M N N N pO W O O a � 8000 N O n Nln N M M_ M M O W W 117 pp If) OOOWI W O00 Cl) co M M 0 0 W O 00 m cr O O C 0 O a 1"0 cs t00( vn LI L o LL rn w rn L N C � j m cLi C L O O z I aNi z m C L N O �' 08 4) « a x �ui 0 CITY OF LA QUINTA BALANCE SHEET 10131M ASSETS: POOLED CASH LORP INVESTMENT IN POOLED CASH INVESTMENT T-BILL/NOTES & OTHER AUTO MALL CASH LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,000.00 1 000 00 CASH & INVESTMENT TOTAL 31,150,812.94 21,614,243.38 587,259.18 53,362,115.40 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUMIDISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES 80,300.00 W 300.00 . RECEIVABLE TOTAL 9,854,831.22 3,702,573.90 8,250,000.00 21,817,405.12 CRY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CRY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL 4,051,921.83 8,432,291.32 (994.24) 10,483,218.91 705,000.00 705,000.00 28,000,000.00 26,000,000.00 1,097,691.01 1,097,691.01 44,507.09 44.507.09 387,464.19 28.73 367,482.92 14,054,990.78 568,224.68 14,553,215.47 47,164.46 80,900.00 8,200,000.00 8,368,054.46 (322,854.78) 3,804.86 (318.859.92) 50,130.38 50.130.38 200.495.81 176,397.56 376.893.37 25.841.74 2,888,850.80 2,694,692.54 127,954.00 127,984.00 785.357.14 741,658.90 1,527,014.04 6,890,277.20 6,890,277.20 1,317,980.34 1,317,9W.34 719.105.82 719,105A2 2,021.49 - 2,021.49 833.40 $33.40 978.00 978.00 WORKER COMPENSATION DEPOSIT 37.637.00 37,637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 39.812.00 _ 39,812.00 GENERAL FIXED ASSETS 1,289,894.28 15,148,522.00 10,233,WS.05 26,669,722.33 ACCUMULATED DEPRECIATION (595.360.27) (585,380.27) AMOUNT AVAILABLE TO RETIRE L/T DEBT 3.395.117.03 3.395.117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT 1,677,482.02 94,782,526.08 8,260,000.00 104,700,008.08 TOTAL OTHER ASSETS 704.334.01 15,145,522.00 1,677,482.02 10,233,506.05 98.157.643.09 8,260,000.00 U,178,487.17 TOTAL ASSETS 41,749 590.07 15,145,522.00 1,677,482.02 25,318,817.28 10 239 W5 05 98,157,643.09 8 847 258 18 8 280 000 00 209 39&19.89 LIABILITY ACCOUNTS PAYABLE 21,251.93 11,999.44 17,195.00 50,446.37 DUE TO OTHER AGENCIES 805,873.88 805,873.88 DUE TO OTHER FUNDS 575.00 1,517,134.04 9,305.00 1,527,014.04 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 43,3W.02 43,386.02 STRONG MOTION INSTRUMENTS 2.920.48 2,820.40 FRINGE TOED LIZARD FEES 19,640.00 19,840.00 SUSPENSE 129,128.81 129.128.81 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,022,076.12 11,998.44 1,534,329.04 9,305.00 2,578,309.80 ENGINEERING TRUST DEPOSITS 198.00 198.00 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 496.551.06 496.551.05 LORP DEPOSITS 15.064.00 15,054.00 DEVELOPER DEPOSITS 1,276,852.33 1,276,952.33 MISC. DEPOSITS 329,760.95 329,760.95 AGENCY FUND DEPOSITS 790.078.33 _790.078.33 TOTAL DEPOSITS 2,893,440.87 15,064.00 2.908.504.67 DEFERRED REVENUE 8,270.67 8,260,000.00 8,288,270.87 OTHER LWBIUTIES TOTAL 8.270.87 8,250,000.00 8,268,270.67 COMPENSATED ABSENCES PAYABLE 337,880.86 337.880.86 DUE TO THE CITY OF LA QUINTA 1,327,801.72 8,208,257.34 9,535,959.06 DUE TO COUNTY OF RIVERSIDE 12,486,237.00 12,466,237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,058,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 67.415.000.00 (504.08) 8.200.000.00 75,674,495.92 TOTAL LONG TERM DEBT 1,865,482.58 98,157,643.09 (504.08) 8,260,000.00 108,092,621.59 TOTAL UABIUTY 3,924,387.48 1.877.482.02 1,549,393.04 98,157,843.09 8,288,800.92 8,2W .000.00 121,837,708.53 EQUITY -FUND BALANCE 37,825,202.81 15,148,522.00 23,767,424.24 10,233,506.05 578,468.20 87,551,113.18 TOTAL LIABILITY & EQUITY 41 749,590.07 15.146.522 DO 1,677 482.02 25,310,817 28 10.233.506.05 08.157.64.3 _ 8.847.259.18 8.260.000.00_ Z"-344.41949 (0.00) (0.00) (0.00) - - (0.00) CASH & INVESTMENT TOTAL 53,362,115.40 PREMIUM/DISCOUNT ON INVESTMENT (313,959.921 '-- TOTAL 53,033,254.48 0 8 t 010. T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: December 21, 1999 ITEM TITLE: Approval of Annual Continuing Disclosure for the City of La Quinta 97-1 La Quinta Norte Assessment District for Fiscal Year End June 30, 1999 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Approve, receive and file the Annual Continuing Disclosure for the City of La Quinta Assessment District 97-1 - La Quinta Norte for Fiscal Year End June 30, 1999. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: On November 10, 1994, the Securities and Exchange Commission adopted amendments to existing federal regulations (Rule 15c2-12) for bonds issued after July 3, 1995, requiring issuers of municipal securities (Bond issues) to do the following annually for each bond issue: 1. Prepare official statements meeting the content requirement of Rule 15c2-12. 2. File certain financial information and operating data with national and state repositories each year. 3. Prepare announcements of the significant events including payment defaults, defeasances and draws on a reserve fund as the events occur. Attachment 1 is the 1998/99 Annual Continuing Disclosure Statement for the City of La Quinta Assessment District 97-1 - La Quinta prepared in accordance with the three aforementioned requirements. Additionally, no announcement of significant events was necessary for Fiscal Year 1998/99. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Annual Continuing Disclosure for the City of La Quinta Assessment District 97-1 - La Quinta Norte for Fiscal Year End June 30, 1999; or 2. Do not approve, receive and file the Annual Continuing Disclosure for the City of La Quinta Assessment District 97-1 - La Quinta Norte for Fiscal Year End June 30, 1999; or 3. Provide staff with alternative direction. Respectfully submitted, Joho M. Falconer, Ainance Director Approved for submission by: homas P. Genovese, City Manager Attachment: 1. 1998/99 Annual Continuing Disclosure Statement for the City of La Quinta Assessment District 97-1 - La Quinta Norte 00 DISTRICT INFORMATION SHEET Assessment District No. 97-1 (La Quinta Norte) ATTACHMENT NO. 1 City of La Quinta rage i of Riverside County, California Bond Status As of 09/27/99 Outstanding Principal Annual Debt Service for 1999 Annual Debt Service for 2000 $745,000 $29,300 $64,213 Range of Annual Assessments for FY 1999/00 District Assessment for FY 1998/99 $0 (Approximate) Status Assessment for FY 1999/00 $67,763 Highest Annual Assessment per Parcel $647 Delinquency Rate for FY 1998/99 0.00% Lowest Annual Assessment per Parcel $13 Delinquencies for FY 1998/99 $0 Average Annual Assessment per Parcel $610 Delinquent Parcels for FY 1998/99 0 Bond Summary Original Issue Amount (Par) $745,000 Final Maturity September 2, 2018 Date of Issuance December 3, 1998 Bond Call Notice 30 days Coupon Payment Dates March 2, September 2 Refunding Issue No Summary Information District Summary Overall Assessed Value/Lien Ratio 11.3 : 1 Total Assessed Improvements $6,806,542 Total Assessed Value $8,379,295 Total Assessed Land $1,572,753 Type of Improvements Roads,water,sewer,landscape Active Parcel Number Percentage of Percentage of of Parcels Total Parcels Annual Assessment Information Improved Parcels 86 77.48% 76.12% Unimproved Parcels 25 22.52% 23.88% As of 08/09/99 Total 111 100.00% 100.00% Fund Balance Fund Balance Type of Investment Funds Administered By Information Reserve Fund $67,082 N/A Construction Type Fund $0 N/A As of 03/31/99 Approx. Reserve Requirement $66,720 Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 All assessed values are based on data obtained from the applicable county. The information pertaining to the District and its underlying security has been obtained by MuniFinancial from sources believed to be reliable, but is not guaranteed as to accuracy or completeness. The release of this information is not intended to be, and should not be construed as, an endorsement of such security nor a recommendation to purchase, sell or hold such security. 004 Assessment District No. 97-1 (La Quinta Norte) City of La Quinta Riverside County, California Page 2 of 2 Outstanding Tax Year 1994/95 1995/96 1996/97 1997/98 1998/99 Delinquency Delinquency Rate (Current) N/A N/A N/A N/A N/A Information Delinquencies (Current) N/A N/A N/A N/A N/A Delinquent No. of Parcels N/A N/A N/A N/A N/A As of 09/13/99 Total Assessment N/A N/A N/A N/A N/A Annual % of Total Owner Number of % of Total Assessment Annual Assessed (Based on County data) Parcels Parcels for FY 1999/00 Assessment Value Topaz Assoc 81 72.97% $52,431 77.38% $3,018,844 Parcel Owners Representing 5% or More of Total Assessment As of 08/09/99 Total 81 72.97% $52,431 77.38% $3,018,844 Aggregate information for each owner listed is based on owner name as shown on the applicable secured roll maintained by the county. Accordingly, variations in the owner name shown on the secured roll may cause multiple listings for the same owner or for the data to be incomplete. Call Optional Redemption Provisions Principal Underwriter Miller & Schroeder Financial Mandatory Redemption Value to Lien No. of % of Total Aggregate Remaining % of Total Ratio Parcels Assessed Value Assessment Lien Value 30:1 and Above 10 9.01% $1,833,855 $25,635 3.47% To Lien 10:1 to 29.99:1 32 28.83% $4,474,464 $225,872 30.58% Ratio 5:1 to 9.99:1 35 31.53% $1,598,566 $247,048 33.45% 3:1 to 4.99:1 9 8.11% $304,861 $63,527 8.60% 2:1 to 2.99:1 0 0.00% $0 $0 0.00% 1:1 to 1.99:1 0 0.00% $0 $0 0.00% Less than 1:1 25 22.52% $167,549 $176,463 23.89% Undefined 0 0.00% $0 $0 0.00% As of 08/09/99 Total 111 100.00% $8,379,295 $738,544 100.00% Compiled by: MuniFinancial 28765 Single Oak Drive Temecula, CA 92590 (909) 699-3990 0G091 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: December 21, 1999 ITEM TITLE: Authorization for Overnight Travel for the Finance Director to Attend the 2000 California Society Municipal Finance Officers (CSMFO) Seminar in Pasadena, California, February 27 - 29, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4 STUDY SESSION: PUBLIC HEARING: Approve authorization for the overnight travel for the Finance Director to attend the three day Year 2000 California Society of Municipal Finance Officers (CSMFO) Seminar Conference in Pasadena, California on February 27 - 29, 2000. FISCAL IMPLICATIONS: Costs associated with attending the Conference will be funded through Fiscal Services Training & Meetings, Account No. 101-151-637-000. This conference was budgeted in the 1999/2000 Fiscal Year Budget. The breakdown of expenditures anticipated for this conference is as follows: ► Conference Enrollment - Early Registration $225.00 ► Overnight Lodging/Meals/Mileage 425.00 Total $650.00 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The CSMFO 2000 Annual Seminar is a three-day conference that focuses on financial issues affecting local governments. Seminar information is included in Attachment 1. 092 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve authorization for overnight travel for the Finance Director to attend the CSMFO Seminar in Pasadena, California, February 27 - 29, 2000; or 2. Do not approve authorization for overnight travel for the Finance Director; or 3. Provide staff with alternative direction. Respectfully submitted, 1 in M. Falconer ance Director Approved for submission by: �a Thomas P. Genovese City Manager Attachment: 1. CSMFO 2000 Annual Conference material 093 002 ATTACHMENT NO. 1 Expanding Horizons in Government Finance Dear CSMFO Members: It is with great pleasure that I welcome and invite you to attend the 40th Annual CSMFO Conference in beautiful downtown Pasadena, February 26 - February 29, 2000. This includes a pre -conference training on Saturday February 26th. The theme for the conference is "Expanding Horizons in Government Finance". The conference will be held at the Doubletree Hotel and the Pasadena Conference Center and promises to be an energy -packed event with something for everyone. CSMFO's Mission Statement states that the reason the Society exists is to "...promote excellence in financial management through innovation, continuing education and the professional development of our members." This goal is pursued in many ways throughout the year including chapter meetings, weekend training and conference calls on hot topics. But the cornerstone event that most addresses our need for "continuing education" and "professional development" is the Annual Conference. For the second straight year we have added to the conference an Exhibitors Fair scheduled on Sunday, February 27, from 1 1:00am - 5:30pm. This will be an excellent opportunity to meet with other members of CSMFO on a one-on-one basis, and to provide a one -stop shopping arena for members to find out about the extensive services and products available to assist the municipal finance professional. Each year the attendance to the annual conference has increased and we expect over 600 members to attend the 2000 Annual CSMFO Conference. The Exhibitors Fair will be one of the best networking opportunities at the Conference. There will be many incentives to encourage people to attend the exhibitors fair. For the early arrivals, registration and refreshments will be available at the exhibit hall between 11:00am - 12:30pm. After the first session, there is dedicated time between 1:15pm - 2:30pm for the exhibitors fair with a box lunch being available in the exhibit hall. In addition, refreshments will be served throughout the rest of the afternoon. This year, the welcome reception will be held at the Athenaeum located on the Cal Tech Campus from 6:00pm-8:00pm with transportation leaving from the exhibit hall. We are very excited about the keynote speakers we have lined up. They include: Dr. Lange is a leading authority and trainer for leadership skills and what it takes to make it in today's competitive work environment. Dr. Lange will engage, entertain and educate you during this four (4) hour pre- conference training event. t In 1983, our keynote speaker broke his neck in a serious automobile accident, leaving him a quadriplegic. Today, as author of two books, Some Miracles Take Time and Finding Peace in Troubled Waters, and President of Invictus Communications, Inc., Art travels more than 200,000 miles a year speaking to professional and civic organizations. Art is a world -class wheelchair athlete, setting a world record in 1993. His message, The Impossible Just Takes a Little Longer, is simple, yet inspiring and profound. Frank Abagnale, one of the world's leading authorities on forgery and embezzlement, through his own personal experience, will give us a glimpse of his former life as "The Great Imposter". Also, in a two-part presentation, Frank will also tell us how to protect our agencies against fraud and other white-collar crime. 004 (over) v rejAVA Chic Thompson, founder and president of Creative Management Group, will give us the tools to become a creative manager: to help us find the right questions, develop new ideas successfully and make continuous improvement a way of life. He will help us "break out of our shells" and unleash the creativity that all of us possess. ' ' Brian Lee, of Custom Learning Systems Group, will close the conference with "Thriving on Change", which is certainly a survival skill that finance officers need in today's municipal government environment. Stephen Gautier, GFOA's Technical Services Director, author of the 1994 Governmental Accounting, Auditing and Financial Reporting (GAAFR), otherwise known as the "blue book" and the 1998 GAAFR Update Supplement, will discuss evaluating internal controls and the new GASB 34 which outlines the new reporting model. Who better to do it? ' Ray Adler, a specialist in Communications, from Skillpath Training, will present a two-part series on becoming a better communicator. Ray will take us across the full spectrum of communication, from making a positive first impression to establishing credibility and influencing people. Girard Miller, President and CEO of ICMA Retirement Corporation, will return this year to discuss the investment outlook and social security and retirement issues. I am confident that this year's conference in Pasadena will promote excellence in financial management through innovation, continuing education and the professional development of our members. On behalf of the City of Pasadena and the Conference Planning Committee, we look forward to "Expanding Horizons in Government Finance" with you in Pasadena in 2000. Sincerely, )ay M. Goldstone CSMFO 2000 Seminar Host Chair 005 095 2000 CSMFO Conference Preliminary Agenda Expanding Horizons in Government Finance SATURDAY, February 26, 2000 - Pre -Conference Workshop 9:00p.m. - 3:00p.m. • Board Meeting - DoubleTree Hotel 1:30p.m. - 5:30p.m. • Leadership For The New Millennium Workshop presented by Art Lange SUNDAY, February 27, 2000 12:00p.m: 1:15p.m. • Investments 101 - What is Duration Anyway • New Issues in the World of Debt - Continuing Disclosure • Redevelopment Update - New Redevelopment Guidelines • Communication Skills 101 - Can We Talk? • Privatization - How and Why 1:15p.m. - 2:30p.m. - Lunch at the Exhibitors Fair 2:30p.m. - 3:45p.m. • Investments 201 - Are Callables a Good Idea • Financial System Implementation - Lessons Learned • Nuts and Bolts of a Strategic Financial Plan • Communication Skills 201 - Can We Talk? • Performance Evaluation - Don't Wait, Communicate 4.00p.m. - 5:00p.m. - Committee Meetings 6:00p.m. - 8:00p.m. - Opening Reception - Athenaeum MON DAY, February 28, 2000 9:00a.m. - 10:50a.m. • Opening Session & General Session - The Impossible Just Takes a Little Longer - Speaker: Art Berg 11:008.m. - 11:50a.m. • Say Hello to the New Reporting Model - Speaker: Stephen Gautier • Proposition 218 - You Win Some, You Lose Some - Speaker: Michael Colantuono • What's New on the PERS Radar Screen • Boom or Bust: Economic Outlook - Speaker: Donald Straszheim • CSMFO Coaching Program 12:00p.m. - 1:00p.m. • Luncheon - Speaker: Frank Abagnale 2.00p.m. - 3:15p.m. • Internal Controls or External Oversight - Speaker: Stephen Gautier • Walking the Walk in Debt Issuance • Financial Software Systems - The Next Generation • Talking the Talk on Job Interviews • The Great Steal, Part I - Speaker: Frank Abagnale 3:30p.m. - 4:45p.m. • Putting Your Money to Work, A Global Investment Outlook - Speaker: Girard Miller • Economic Development - The Cutting Edge • What's the "Happs" in Sacramento - Speaker: David Jones • Stop Whining - What You Can Do About Internet Taxation - Speaker: Brian Moura • The Great Steal, Part II - Speaker: Frank Abagnale 6.00p.m. - 12:00 Midnight • Reception/Banquet TUESDAY, February 29, 2000 9.00a.m. - 10:15a.m. • General Session - Speaker: Chic Thompson 10:30a.m. - 11:45a.m. • Don't Retire Just Yet - Social Security and Retirement Issues - Speaker. Girard Miller • Hot Technology Topic - CSMFO Technology Committee • PERS - Another Perspective - Speaker: Tom Bannon • What a Great Idea - Chic Thompson • Personal Enthusiasm - Brian Lee 12:00p.m. - 2:00p.m. • Concluding Luncheon - Thriving on Change - Speaker: Brian Lee 00 u 0 916 c&t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21, 1999 CONSENT CALENDAR: ITEM IT TLE: STUDY SESSION: Authorization for Overnight Travel for the PUBLIC HEARING: Community Safety Manager to attend a class provided by California Specialized Training Institute in Orange County, CA on January 19, 20, and 21, 2000 (Exact location is still to be announced) RECOMMENDATION: Approve authorization for overnight travel for the Community Safety Managerto attend a class provided by California Specialized Training Institute in Orange County, CA on January 19, 20, and 21, 2000. FISCAL IMPLICATIONS: Thetraining will befundedfrom Travel, Training and Meetings Account #101 -355-637- 000. The breakdown of estimated expenditures for this class is as follows: ♦ Registration $ 0 (OES Funded Training) ♦ Meals 50 ♦ Travel 64 (Estimated 200 miles at .32 cents per mile) ♦ Hotel 300 Total $ 414 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: This course will improve the skills and abilities of the Community Safety Manager with public speaking skills and news interviews. Please see the attached page for course titles (Attachment 1). 097 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Community Safety Manager to attend a class provided by California Specialized Training Institute in Orange County, CA on January 19, 20, and 21, 2000; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Building aM Safety Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Announcement showing class subjects 09� 002 DEC-06-99 MON 11:11 kor�-" ATTACHMENT 1 jI TRAINING BULLETIN TO: Training Divisions, Emergency Service Coordinators, PIOs, and EOC Staf FROM: Basic Emergency I11Igmt. Training DATE: JANUARY 19-21, 2000 (FEMA/State and Local Assistance) LOCATION: ORANGE COUNTY COURSE OFFERING: BASIC PUBLIC INFORMATION OFFICER COURSE G290 At the conclusion of this course Public Information Officers (PIOs) will have enhanced their basic skills in writing, pubt- speaking, working with the media, handling interviews and new conferences. Learn the P10's role in a Presidential declared disaster, and how to write a news release. This course is recommended for relatively new, full-time, public information officers, who have emergency management as a part of their responsibilities. Key topics include: ■ CONDUCTING AWARENESS CAMPAIGNS .0 PUBLIC SPEAKING ■ NEWS INTERVIEWS AND CONFERENCES QUALIFICATIONS FOR ATTENDANCE: Emergency management personnel, including individuals who either have public information duties as an auxiliary or primary part of their jobs or who are relatively new full-time public information officers who have emergency management as a part of their responsibilities. TUITION: F R E E for all participants. Course materials will also be provided at no cost. There may be an administrative fee of approximately $3.00 to $4.00 per day payable in cash at registration to the Course Manager. REGISTRATION: Please fill out application on this flyer. You will be receiving a student packet 3-4 weeks prior to class with location site lodging information, map, and other necessary information you need to know before the course. For further questions, contact Chris Low, EMT Programs Registrar at 805/549-3671, Christine Iow(Does.ca.gov or write to: California Specialized Training Institute, P.O. Box 8123, San Luis Obispo, CA 93403-8123 Orange County January 19-21, 2000 PLEASE FILL OUT FOR REGISTRATION Name J)NtJ A C—AsTc.E Tide, -0mm0Nf i_ y SAFF-T 1 P00A60 Agency. C17- OF C,A U/MTA Address P o. ox /S-0 y City: -LA- Qyit2State: CA 21y 92,)53 SST: 5'S'3 - 69 - /ySy Work Phone, -6o,) ?-�-)- X& FAX 66o) 222-201/ _ _ &MA Do you have any disahilities (including speical allergies or medical conditions) which require special consideration during your attendance? Yes_ NoJ�` If so,please indicate on a seperate piece of paper. Please f out this I lion end mal a F1lX Co: CSTI-P.O. Baas 8121 San Luis Obism, CA 93403-8123 � • 0 For registration info�tnation contact: Chris Loon, Registrar, (805) 549-3671, FAX (80S) S13-0554 0 9 J 4 T4&t 4 4 Q" COUNCIL/RDA MEETING DATE: December 21, 1999 Adoption of a Resolution Approving a Project Application for the Fiscal Year 2000/01 Bicycle Transportation Account Funds for a Bike Lane Along Calle Tampico/ Park Avenue/Avenue 50 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: -/0- STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the submittal of a project application to the State of California Department of Transportation for a bike lane along Calle Tampico, Park Avenue, and Avenue 50. FISCAL IMPLICATIONS: This grant requires a 10% local match of the total cost of the project. The State of California Department of Transportation (Caltrans) informed staff that the 10% match should be for hard costs, i.e. construction costs (which may include engineering). The total estimated cost for this bike lane project is $34,000, which requires a local match of $3,400. If the City is successful in this application, the matching funds will need to be identified in the Fiscal Year 2001 /02 budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City recently received notification from Caltrans that grant funds are available under the Bicycle Transportation Account (BTA) program, formerly known as the Bicycle Lane Account program. The grant program provides funds for projects that will improve safety and convenience for bicycle commuters. The City has submitted at least four proposals under this program in the past and has been successful in obtaining funding for one. This fiscal year, Caltrans has a total of $1.5 million statewide for bicycle projects. In addition, the passage of AB 1020 has provided an increase in available funding for each of the next four years and will top out at $5 million in FY 2004. 1010, Staff considered several potential projects and is recommending a project that involves striping, pavement markings, and signage for Class III Bike Lanes (shared facilities) along both sides of Calle Tampico, Park Avenue, and Avenue 50. The total length of the project is 1.53 miles (or 3.06 miles for both lanes of travel). The project application is included as Attachment 1. The proposed project appears to be a prime example of the type of project Caltrans intends to fund, meeting all the criteria outlined in the BTA guidelines, especially the safety and connectivity factors. One of the main purposes for the installation of the bike lanes is to ensure the safety of children riding their bikes to and from school (i.e., Truman Elementary School and La Quinta Middle School). The schools are located on the northwest corner of Park Avenue and Avenue 50, along with several other activity centers, including the Boys and Girls Club, the YMCA, and the Sports Complex. Many other bicycle commuters riding their bikes to special events will also benefit from the safe bike route. The proposed project is essentially an extension of the existing bike lane along Calle Tampico (in front of City Hall). The project would allow bicyclists riding on the existing bike lane to stay on Calle Tampico, ride across Washington Street, and continue toward the schools and/or other recreational facilities. In the opposite direction, it would serve bicycle commuters going to City Hall, the La Quinta Village Shopping Center, or any of the businesses at The Village at La Quinta. The segment of Avenue 50 proposed for a bike lane begins at Park Avenue and ends at the Evacuation Channel. This segment has been included as a stepping stone for the future connection of Avenue 50 and Washington Street via bike Lanes (when these two streets are improved to their ultimate widths). The project application deadline is December 31, 1999. Although the attached application is essentially complete, additional maps and photos will be included accordingly. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the submittal of a project application to the State of California Department of Transportation for a bike lane along Calle Tampico, Park Avenue, and Avenue 50; or 2. Do not adopt a Resolution of the City Council approving the bike lane project; or 3. Provide staff with alternative direction. 101 m Respectfully submitted, M is Casillas, MbDagement A istant Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Bicycle Transportation Account grant application for the Calle Tampico/Park Avenue/Avenue 50 Bike Lane Project 102 003 RESOLUTION NO.99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING THE APPLICATION FOR THE FISCAL YEAR 2000/01 BICYCLE TRANSPORTATION ACCOUNT GRANT PROGRAM FOR A CLASS III BIKE LANE ON CALLE TAMPICO, PARK AVENUE, AND AVENUE 50 WHEREAS, the people of the State of California enacted Senate Bill No. 1095 adding Chapter 8 to the Streets and Highways Code which provides for non -motorized transportation and to provide funds for the implementation of the non -motorized transportation; and WHEREAS, California Law AB 1020 will increase available funding for each of the next four years and will top out at $5 million in the Year 2004; and WHEREAS, the Department of Transportation shall make available $1.5 million for fiscal year 2000/01 for the construction of non -motorized transportation facilities to be used in conjunction with the state highway system; and WHEREAS, the City of La Quinta wishes to utilize these state funds to further the goals and objectives of the City's General Plan, the City's Bicycle Transportation Plan, the region's bicycle commuter needs, and the Coachella Valley Association of Governments' System of Non -Motorized Facilities regarding a bicycle network; and WHEREAS, the state will pay 90% of the project costs and the City of La Quinta shall be responsible for 10% of the project construction costs; and WHEREAS, the City has found that the Project is categorically exempt under Section 15304(h), Minor Alterations to Land, of the California Environmental Quality Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LA QUINTA AS FOLLOWS: SECTION 1. The City hereby approves the application for the Bicycle Transportation Account grant program for Class III bike lanes on Calle Tampico, Park Avenue and Avenue 50. SECTION 2. The City certifies that adequate provisions for operation and maintenance of the project will be made. 103 004 SECTION 3. The City certifies that 10% of the total construction cost of the project will be provided. SECTION 4. The City appoints the City Manager, or his designee, to be the Administering Agency Representative as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. PASSED, APPROVED AND ADOPTED by the City Council of the City of La Quinta, California this 21 day of December 1999 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 104 005 ATTACHMENT 1 Calle Tampico/Park Avenue./Avenue 50 $ikelane Project December 31, 1999 Bicycle Transportation Account Project Application Submitted to the California Department of Transportation Prepared by the 10 5 City of La Quinta 007 BICYCLE TRANSPORTATION ACCOUNT GUIDELINES PROJECT APPLICATION Applicant Agency City of La Quinta Address P.O. Box 1504, La Quinta, CA 92253-1504 Contact Maria Casillas, Management Assistant Person City Manager's Office Phone (760) 777-7086 Project ' Title Calle Tampico/Park Avenue/Avenue 50 Bikelane Project Project. Location (County or City / Cifts) Quinta Riverside County Project Description / Purpose / Need - please include a map with north arrow and scale showing the project location, length, and project limits if appropriate. * * See attached narrative PROJECT BUDGET Funding Engineering / Design Ri ht-of-Wav Construction Total BTA Funds 3,400 27,200 Local Funds 3,400 Other Total $ 3,400 $ $ 30,600 $ 34,000.00 106 008 CALLE TAMPICO/PARK AVENUE/AVENUE 50 BIKELANE PROJECT The City of La Quinta is located in the low deserts of Southern California in a geographic area known as the Coachella Valley. The Coachella Valley is in the eastern portion of Riverside County and is home to nine cities, including Palm Springs and Palm Desert. The proposed project is located in the southern section of the City in close proximity to the surrounding Santa Rosa Mountains. It involves a horseshoe shaped bike lane utilizing roadways fronting Washington Street, a major arterial leading into the City from Interstate 10, and is situated in the heart of one of the City's busiest zones for family and youth activities (Attachment 1 and 2, Location Map and Regional Map, respectively). The proposed project involves striping, pavement markings, and signage for Class III Bike Lanes (shared facilities) along both sides of Calle Tampico, Park Avenue, and Avenue 50 (Attachment 3, Site Maps). Adding the lengths of each segment results in a total project length of 1.53 miles (or 3.06 miles for both lanes of travel). The project area generally encompasses residential neighborhoods. The installation of bike lanes in this area would serve area residents by providing necessary links between their homes and the numerous activity centers on the perimeter of the project area. Major attractors in the northeast side of the project area include: the Boys and Girls Club — La Quinta Unit, the YMCA Community Center, Truman Elementary School, La Quinta Middle School, and the Sports Complex (Attachment 4, Photos). Bike lanes in this area are needed to provide safe routes for the children riding their bikes to school and for the many other bicycle commuters riding their bikes to special events or commuting to work at one of the activity centers. The need for the bike lanes will continue to grow as more housing developments are realized in and around the project area. Safe bicycle lanes will provide an incentive and allow for increased bicycle commuting for both existing and future La Quinta residents. The La Quinta Village Shopping Center (which includes a Ralphs Grocery Store and a Pizza Hut) and the Civic Center/City Hall (Attachment 5, Photo) are located on the southwestern end of the project area. The street between these two activity centers is Calle Tampico, which already has a bike lane in place (Attachment 6, Photo). The proposed project envisions extending this existing bike lane easterly on Calle Tampico, across Washington Street for .5' ., 104 miles to Park Avenue, and on Park Avenue for .6 miles to Avenue 50, and westerly on Avenue 50 for approximately .43 miles (Attachment 7, Photos). Completion of the project would allow bicyclists riding on the existing bike lane to stay on Calle Tampico, ride across Washington Street, and continue toward the schools and/or other recreational facilities. Going in the opposite direction, it would serve bicycle commuters whose place of employment is City Hall, the La Quinta Village Shopping Center, or any of many businesses at The Village at La Quinta (downtown La Quinta). The proposed project is consistent with the City of La Quinta's General Plan policies and the City's Bicycle Transportation Plan approved by Caltrans in 1997 (Attachment 8). The proposal is also consistent with the local council of governments' (Coachella Valley Association of Governments) Non - Motorized Transportation Element. The segment of Avenue 50 proposed for a bike lane begins at Park Avenue and ends at a flood control channel crossing. The bike lane proposed along this segment will allow access to the schools and playing fields at the Sports Complex through gates on the north side of Avenue 50. Furthermore, the City is including this segment as a stepping stone for the future connection of Avenue 50 and Washington Street via bike lanes. Since this segment of Avenue 50 has not yet been improved to its ultimate width, a bike lane can not be installed at this time. However, when both Avenue 50 and Washington Street are improved to their ultimate widths, the installation of bike lanes along these two segments would enable the completion of a circuitous bike route. If the City of La Quinta is successful in receiving the grant funds for this project, the design will take approximately two weeks, the bidding will take approximately 30 days (one month), and the bid award and notice to proceed will take approximately two weeks. The construction time will be 30 days (one month). The actual month the work will be designed, bid, awarded, commenced, and completed is dependent upon when the funds become available to the City. [The environmental documentation required for this project is included as Attachment 9; and a copy of the City Council Resolution approving the submittal of the project application is included as Attachment 101. 010 HGM fo� R , W4M 1 13 over,orn Z4�e+� SIW„ii�! zs 7 High School J Tj I CvQOFTHEGEM DESERT ,wxc A.,. ,ram oi? `may 4 4QutHta COUNCIL/RDA MEETING DATE: December 21, 1999 ITEM TITLE: Authorization for Overnight Travel for Staff to attend the NAFTASHO in Calexico on February 9-10, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for staff to attend the NAFTASHO in Calexico on February 9-10, 2000. FISCAL IMPLICATIONS: The costs to participate in the NAFTASHO include booth rental space for $450 and overnight lodging and meals for two (2) staff members estimated at $230 for a total cost of approximately $680. Funds have been budgeted within the Fiscal Year 1999- 2000 Budget (Account 101-103-637-000) for attendance and booth display at the NAFTASHO. To take advantage of pricing discounts, the City has previously paid for rental space for the City's booth. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The NAFTASHO is a manufacturing industry supplies and service providers trade show that seeks to capitalize on the United States -Mexico trade routes as part of the North American Free Trade Agreement (NAFTA). The NAFTASHO highlights Mexicali (Mexico), the Imperial Valley, and the Coachella Valley and the respective business opportunities each brings. This will be the NAFTASHO's third year of operation. The City has participated in the last two shows by staffing a booth. A flyer concerning the show is attached which contains further information (Attachment 1). The NAFTASHO was scheduled to occur in November; however, due to roadway improvements in the area, a decision was made to reschedule it to February 2000. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve authorization for overnight travel for staff to attend the NAFTASHO in Calexico on February 9-10, 2000; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully sub it d, �P�—k Britt W. Wilson, Management Analyst City Manager's Office Approved for submission by: FThomas P. Genovese, City Manager Attachments: 1. NAFTASHO Flyer CAMyData\WPDocs\CITY COUNCIL\CCSTFFENAFTASHOTRAVEL 12-21-99.wpd 112 00P JOIN US ONN OUR NEW DATE Manufacturing Industry Suppliers & Service Providers Trade Show ibit your service or product to California's and Thursday, Febru 0, gam to 5p- Mexport Business "if at Calexico East Commercial Border Crossing Calexico, California SHOW UNDERWRITER l �.3 Manufacturing Induatt•y Suppliers Wo#o NAFTASHO & Service Providers Trade Show Presented Bsailor sailor "' y: THE VALLEY ALLIANCE Commercial N AD A. pIDe1C1at Calexico East San Diego COMISION DE DESARROLLO / INDUSTRIAL DE MEXICALI , i lii• �• Coachella Valley �` Economic Partnership MAP NOT TO SCALE C41D= C& '&MMONG AVLOOM ►kwBoldaPo"d+ '' �,olr eolax. Pon a � © /� +MiEXICALI DO YOU KNOW ABOUT THE REGION? • State capital of Baja California • Population:900,000 • Home to over 180 maquiladoras including: Sony. Mitsubishi, Black & Decker, Acer. Daewoo, NEC, Conexant, Kenworth, Allied Signal, Emerson Electric & many more • Between 1996-1998 more than 80 companies relocated to Mexicali, occupying over 4,500,000 sq. ft. of industrial space • Maquiladora workforce: 47,000 • Industrial parks: 19 • Proximity to Colorado River assures abundant water supply • Sufficient energy with 2nd largest geothermal plant in the world • Population:265,000 • Enterprise zone: 35,000 acres • The Coachella Valley's growing economy lets business take advantage of the nearby Los Angeles and San Diego markets, while enjoying clean air, superb quality of life, and low-cost industrial and commercial land • Strong employment base • Airports: Palm Springs Intemational, Desert Resorts Regional and Bermuda Dunes • World-renowned resort destination • 100 golf courses HOW CAN YOU PARTICIPATE? IDN"Oar • Population: 142,100 • New stateof-the-art passenger & commercial customs facility • Gateway to the interior of Mexico • Over 1,700 acres next to the border crossing zoned for industrial development & maquiladora support services • Nationwide transportation • Rail & airport service • Calexico is designated an Enterprise Zone, Manufacturing Enhancement Area and Target Employment Area • Strong employment base • San Diego State University external campus • Strategic location to three major highways Exhibit at the one -day trade show, enjoy the benefits of being a NAFTASHO Sponsor, advertise in the Program Guide, tour Mexicali's Industrial Parks and visit a maquiladora, walk the trade show and attend the many seminars! 11 f Call for more info: (888) 213-0517 (619) 671-0222 or fax (619) 671-0460 005 SPONSORSHIP OPPORTUNITIES • Two I O'x10' booth spaces, preferred location • 1 /2 page advertisement in the NAFTASHO Guide • Company logo included in the NAFTASHO Guide on the sponsorship page • Opportunity to submit an article in the NAFTASHO Guide • Compam' name in NAFTASHO news releases • Recognition at show I • One 10'x10 booth space, preferred location • 1'2 page advertisement in the NAFTASHO Guide • Compari logo included in the NAFTASHO Guide on the sponsorship page • Opportunity to submit an article in the NAFTASHO Guide • Recognition at show • One 10'x10 booth space, preferred iocatior. • 1 /4 page advertisement in the NAFTASHO Guide • Company name included in the NAFTASHO Guide on the sponsorship page • Recognition at show NAFTASHO SCHEDULE OF EVENTS! NAFTASHO Workshops: ME ft.1018M..- Wednesday, February 9 Open to exhibitors ONLY Limited space, RSVP now CANACINTRA Offices, Mexicali, B.C., Mexico 1. Financial resources available for the maquiladora supplier, 4pm 2. How to sell to the maquiladora industry, an open forum for maquiladoras and suppliers, 5pm January 4, 2000 (For inclusion in program guide) (Fee is non-refundable 60 days prior to show) • One10'x10' standard draped booth, with the following: 8' high back drapes 36" high side drapes One 6' table, covered and skirted Two chairs One 500 watt electrical outlet Thursday, February 10 Workshops open to all exhibitors and uary 9 attendees. Exhibits open from 9am - 5pm -3Pm 1. NAFTA: Understanding the Rules of ary 70 :7.*30a177- Origin, 11 am 77.;30an2. Gatewav of the Americas: The Regional I Opportunities, 1pm .Y I3. Just -in -time: An operational overview ofrn set-up and implementation in Mexico, 3pm REGISTER TODAY! Contact Name: _ Title: Company: Address: City: Phone: E-mail Address: No. of booths: _ Amount Enclosed: Amount Enclosed: Total Enclosed: State: Zip: Fax: Sponsorship Level: For: For: (Open to exhibitors only,$20 is refundable upon check -in at tour departure) ExhibitorBooths your spot at NAFTASHO. _ Yes, I'd like to sign up for the Tour on ' " ssure Wed. 02/09/2000, 12pm - 3pm Payment must accompany booth registration. Return with check payable to: 9 Yes, I'd like to sign up for the Tour on NAFTASHO Thurs. 02/ 10/2000, 7:30am-11:30am c/o M&S Promotions115 Ef 14p� 8830 Siempre Viva Road, Suite 100, San Diego, CA 92154 _ Yes, I'd like to sign up for the Tour on Tel: (619) 671-0222 • (888) 213-0517 - Fax: (619) 671-0460 Fri. 02/ 11/2000, 9am - rpm Visit our web site at http://www.valleyalliance.com s 00 £SZZ6 vO v1NIM V7 001dwv1 S-1,vo-967-2_ viwno v-1 do n1c NOSI" 1116e � Wo ' 99 OEC 2 N1 2 09 CITY OF LA QUINTA b9LZ6VQ`068ipueS CITY ai AN A G E R' S U(An PBOV BAIA ajdwaiS 0£99 Mal$ WWI aW 11 u ft I siolddt! "NWA M"QUP usW OHSVIIVN NAFTASHTTHAMS SPONSORS & HONORED GUESTS: SHOW UNDERWRITER: Bank of America PLATINUM PLUS SPONSORS: Reception Host: Wells Fargo Bank Site Hosts: International Real Estate Los Alamos R. G. Petty Construction PLATINUM SPONSORS: County of Imperial Coachella Valley Enterprise Zone Authority GOLD SPONSORS: Imperial Irrigation District Mexico Business Magazine Spectrum Valley Independent Bank Twin Plant News SILVER SPONSORS: AT&T Employment Development Department Hawthorne Power Systems The Valley's Q96/ESPN 1300 BRONZE SPONSORS: Baja Miller S.A. de C.V. Border Trade Services Diego & Son Printing Imperial Valley College La Cronica Mesquite Regional Landfill Mezquite Maderas Procesadas Regal Plastics RPM Material Handling Co. R.S.I. ID Technologies _`--Siglo 21 United Parcel Service Western Auto ENDORSEMENT SPONSORS: AIEMAC-Export Industry Association of Mexicali CANACINTRA-Mexican Chamber of Industry MAQUILADORA PARTICIPANTS: Acer • Allegiance Healthcare Alps • Black & Decker Daewoo Orion Mexicana IVEMSA • Kenmex • Mitsubishi I16 NEC - Price Pfister Strategic Distribution de Mexico 007 Sonv SML • Technolock T4t�t 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21, 1999 9 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Adoption of Resolution Accepting Passes to the PUBLIC HEARING: Bob Hope Chrysler Classic Golf Tournament to be held January 17-23, 2000 in the Coachella Valley RECOMMENDATION: Adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held January 17-23, 2000. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. In past years, the Bob Hope Chrysler Classic has provided the City of La Quinta passes for its annual golf tournament. Although staff has not received confirmation from the Bob Hope Chrysler Classic, it is anticipated that the City may receive passes for the upcoming Bob Hope Classic to be held January 17-23, 2000 at various locations in the Coachella Valley including La Quinta. In that light, staff prepared the attached Resolution to allow acceptance of the passes in case they are provided to the City. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1 . Adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held January 17-23, 2000; or 2. Do not adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held January 17-23, 2000; or 3. Provide staff with alternative direction. Respectfully submitted, Britt W. Wilson, Management Analyst City Manager's Office Approved for submission by: U Qom_ Phomas P. Genovese, City Manager CAMyData\WPDocs\CITY COUNCIL\CCSTFFBOBHOPEPASSESI2-21-99.wpd Its Q�� RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING COMPLIMENTARY PASSES FOR THE BOB HOPE CHRYSLER CLASSIC GOLF TOURNAMENT WHEREAS, it is anticipated that the Bob Hope Chrysler Classic may generously donate to the City, a gift of complimentary passes for the 2000 Bob Hope Chrysler Classic golf tournament to be held January 17-23, 2000 in the Coachella Valley including locations within La Quinta; and, WHEREAS, it is anticipated that the gifts may be donated to the City and its personnel and not be given to or limited to the use of any particular employee or official; and, WHEREAS, it is in the best interest of the City to accept the donation and to direct the City Manager to control distribution of the tournament passes. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: 1. The City of La Quinta hereby accepts the anticipated donation of complimentary passes for the 2000 Bob Hope Chrysler Classic golf tournament. 2. The City Manager is hereby directed to control distribution of said tournament passes on a first -come, first -serve basis. PASSED, APPROVED and ADOPTED this 21st day of December 1999 by the following vote: AYES: NOES: ABSTAIN: ABSENT: 119 003 Resolution 99- December 21, 1999 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney C:\MyData\WPDocs\RESOLUTIONS\BOBHOPECHRYSLERCLASSICPASSES1999.wpd 120 404 Titit 4 4a Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21, 1999 g CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 29147-1, KSL PUBLIC HEARING: Land Corporation Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29147-1, KSL Land Corporation. None. None. Tract 29147-1 is located east of Madison Ave., and north of Avenue 58 (Attachment 1) and consists of 65 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of December 13, 1999, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (January 20, 2000), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 121 TAPWDEPT\C0UNCIL\1999\991221 e.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29147-1, KSL Land Corporation; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29147-1, KSL Land Corporation; or 2. Provide staff with alternative direction. Respectfully submitted, J LAA, l _ Chris A. Vog- Public Works Attachments rector/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 1 . Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 122 02 T:\PW DEPT\STAFF\GUZMAN\TRACTS\29147-1 .wpd RESOLUTION NO. 99- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 29147-1, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 29147-1 is conditionally approved provided the subdivider submits all required items on or before January 20, 2000. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the 123 subdivider has completed the following requirements to the City Engineer's satisfaction. 003 A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on January 20, 2000. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21 st day of December, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell City Attorney 124 004 TRACT NO* 29147-mrl4cHMENT 1 AIRPORT BOULEVARD i i i i �C i i i i i PARCEL a SCALE 1" =600' L.LA.00-298 A Wi VALHALLA GATE d PARCEL 2 L.L.A. us-298 Z 20 v— .s AA�ENpFp TR ND. Z11W 1 MB. 2B5/61-67 \16 is 13\14 1 2 8 1 4 I fi a 171 B[1 10 -h 12 00� 61 3 63 'A 43 42 24 "' 45 O I1 41 25 10 6 46 0 / 7 47 I � J �2928 48 30 49 i 50 V i1 2 001F6cOfAEfE St 52 3 4 53 54 S 55 6 57 58 60 58 HAbITI R. Y 1 ryry// -- — 64 -- ----- 1MJ AVENUE 58 - - 6106 1.\51336\MAPPING\29147-1\WCIN.dwg 12/13/99 2 file oing, W qig z Vol < .gl <ga _n �� e$ �I° Nfilm, Ile WAII I e g o ��e s ap s X � e it togb 11b I gig; btu ji 3 <�a 1e - $� _39�gg � till 11 D� .� W V-4j I 3 CQ Is Z3*1 its 191 s I'�� e� eIli ! a '`101 � . 11< a 9� lit 1XI. 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FOR MOQM KWOMS m-IHOMIS A SO FOX FWM N F&M OF CW09 A WHEY CKM N1rR O6�NC6 tBOIbfO IIOtOt♦)E11 15. M!1 A6 �611MOEIR 110. f!1!>, OA nOnfMr WR WIiIC UMM N 00 OF OF OWK NOHOW DOMM OF miONFA II OWSWAI011, MEMO trrlat 0. Im is NTNM F NO, nm OJL 8 OW 2 Ry1912NE10R9 NOES AID m OF I a +¢, 39 LOT U _ ra SCALE - 177.SF -I-- or w aM Aos 0 y by IN 100 240 .».� X 131 U12 N T& CRY OF LA QMK COONW W *MOM UK of CMFMM OW 7 OF 8 CIS TRACT NO. 29147-1 eTaa A SUBMAWN OF FAIM 4 OF Wr 1NE AQIUNA W NM M-204 1DL018Im WA3MJt 1% IM8 AS NSIIRIEIII HM 4317M AND PARCEL 5 AND A PORTION OF PANCfL 4 OF 101 LK ADJ NDW NO. NI-288, SO JW 7, 1980 AS NSIFAI M N0. 278M IOM OF OFf1CK RI>DOIOB OF I DO nE COUNTY, CMAvr M I= COIOIL]NO Nawome11, Im am W. 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BCIN W QITK L RsE I P I OF ANU4 K C=W, CA F=M ws COISMM NOIEIM IBBB QW W. aOIBCN Ls4BB3 IMSWM3 M 96YMS 34PSr IMF 1001M 6 ft= J Be s t 3 i .R � •r / 14 nu�7 HMIA AOd A \\. *tk LOT DDT ra.O AM _ � & 14 to 16 LOT asgum 111 O AA I 61MMS �zo ��''` 44 1 umum 03-110IN 8M EWW FOR ft" URN Won Omew TO WPEIW FROM o6111Cf. m- 7A7OEM 10 Cus, M wimoe 11111811 AND 2110111011 Nwo61S ®- a MIT uNn1' gAromomla7�tD A10" art Of LA OIA11A w am ! MR SLWM OBs I10ES me f or won oar oo1111ac 82 Tk LOT ES 'i'11%, — Z ti Y-s��3 DETAIL A �► " I NO SCALE N SCALE 7'.60' 0 30 60 120 too 240 sE SWW7 45 I 4E 1 1 1 ' 47 I 48 I r REMAINDER 49 1 I I ' I ' 1 CURVE TABLE s 1 1 I I51 , i ss r 4 6 In NITA A1fan MC to TM 1 11395 KV nAr no 2 r3rw "N 27w U3' r 4TW ON 4S7r En 4 93WV KV Or SO S 4TW 6411' 4W Ina' 6 n6WW r6N' 67w 312r 7 SV4r coal' 9Ar KV 8 Mr GUN GO Aw 1 nsal• air sew xv M 24W4r ■0r 3371' 179' 0 94-O ' 1111r aw Kv 1e o•4'a• MW 7rir MW 132'- - NOW 31w "' 14 N12 ON AN Wr a 1"iw in171' nor 14r K rav 61W KW IW 17 777W UM 37Ar Wr 133 u14 CITY OF LA QUINTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Tract 29147-1 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this 9th day of December , 19^99 , by and between KSL Land Corporation, a Delaware Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29147-1 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A" and "B", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 134 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-1.wpd Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.6., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer 3 5the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shal pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-l.wpd 16 Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure 136 Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-1.wpd Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the -� request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 137 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, ; T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-i.wpd Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 138 T:\PWDEPT\STAfF\GUZMAN\TRACTS\AGREEMEN.TS\29147-1.wpd t9 Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-I.wpd City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Date KSL Land Corporation, a Delaware Corporation 55-920 PGA Blvd. La Quinta, CA 92253 (760)564-7166 Date Date Date Date 139 20 Page 6 of 6 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No. 5907 State of County of :R1ders t dt. On 1 2,- q- R q before me, S �► i a P'W a DATE NAME, TITTLE_ OF OFFICER - E.G., "JANE E, NOTARY P LIC" personally appeared t%J rV u E �- �.A NAME(S) OF SIGNER(S) personally known to me - OR - ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and ac- knowledged to me that he/she/they executed JUDmIA.MCNALLY the same in his/her/their authorized Commission # 1213208 Z Notary Public - California capacity(ies), and that by his/her/their Z Riverside COurdY signature(s) on the instrument the person(s), My Comm. Fires Npr 11, 2003 or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. . kAt SIGNATURE OF NOTARY OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL ❑ CORPORATE OFFICER TITLES) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY -IN -FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) DESCRIPTION OF ATTACHED DOCUMENT Trail' atgtq 7- I 81disJoA):& rouera>ru-T TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE 4 C. 01993 NATIONAL NOTARY ASSOCIATION - 8236 Remmet Ave., P.O. Box 7184 - Canoga Park, CA 91309-7184 n �;2 Exhibit A SECURITY - TRACT 29147-1 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading (On -site) 43,750 43,750 Streets & Storm Drainage (On -site) 924,619 924,619 Domestic Water (On -site) 430,205 430,205 Sanitary Sewer (On -site) 118,580 118,580 Electrical (On -site) 150,000 150,000 Sanitary Sewer (Off -site) 31,560 31,560 Streets (Off -site) 652,313 652,313 Madison St. Signal (Off -site) 75,000 75,000 Ave 58 Signal (Off -site) 150,000 150,000 Perimeter Wall (Off -site) 293,700 293,700 Perimeter & Median Landscape (Off -site) 409,913 409,913 Monumentation 21,020 0 Construction Subtotal: $3,300,660 $3,279,640 Engineering & Plans (20% of Construction) 660,132 No -Plans Contingency (25% of Project) 990,198 Total: $4,950,990 141 c&h, 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21, 1999 CONSENT CALENDAR: /D ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 29147-2, KSL PUBLIC HEARING: Land Corporation Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29147-2, KSL Land Corporation. None. None. Tract 29147-2 is located east of Madison Ave., and north of Avenue 58, (Attachment 1) and consists of 96 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of December 13, 1999, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (January 20, 2000), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 142 T APW D EPT\STAFF\G UZMAN\TRACTS\29147-2. wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29147-2, KSL Land Corporation; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29147-2, KSL Land Corporation; or 2. Provide staff with alternative direction. Respectfully submitted, IgZChris A. Vo Public Work Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 143 0 2 T:\PWDEPT\STAFF\GUZMAN\TRACTS\29147-2.wpd RESOLUTION NO. 99- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 29147-2, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 29147-2 is conditionally approved provided the subdivider submits all required items on or before January 20, 2000. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. 144 003 A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on January 20, 2000. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21 s` day of December, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: 145 Dawn Honeywell City Attorney 004 TRACT NO. 29147-r2CHMENT 1 AIRPORT BOULEVARD PARCEL 8 LLA 08-288 1 PARCEL 2 LLA 08-286 } 21 20 AVENUE i SCALE 1" =600' 146 0061 I.\51336\MAPPING\29147-2\VICIN.dwg 12/13/991 2 J jq off is !will a 1!11111, 1 41 1 !b1g11,1 I ioo 1-bib I 1i b to A> n .-� I 110 Qn NN z pv 31 19 g 9Hl <3 R � of 11 .11.3,12gilo IN i,.I pi h Hill I � 11k�� g� � �� %% site 1 >01520, 1161 ; Is 1 g b h 31 S 9? � ' its jIl � i fowl 1; 11p i jib � 9 011 vials Hill W1 W11121,12MR15, W11 Ill H W11 0g d& 47 0 0 �' sp � b e ISM 1119 I zllill =b fill; if sR�ii= b iL3 b B 64�iF glib, b g§ �$ I Iq lif gig C bile iap11 11 11 If 1 6 1 bb 1i 1 p b �6 i � Rg a� il gig _ E"1 s F! < eat: ip If is 110 jawav RI B Q a_ a 11 a by Wb o�Nab o�[gab b 1 b 1 b � � b 6108 SM SW 2 FOR 001Nfl1CIr0 N +NE CNtt OF IA DAM% cam of R WE of C�m EWE SW 3 OF 0 ON= NM AND � OF TRACT NO. 29147 - 2 I I I A WSMSION OF WHOM a OF Wr LIE MRSIN M Na 96-200. IrIpm Mom NMMM 10. IM AS NSMMff N0. 43UM. AND A PWft OF FORCEL 4 OF 6Df 6NE MA1131MW NM W2W RmI Or a" 7. Im i AS WNW ND. ZM53. ODM OF OFFICK R0- 91 OF I ffM CUM. QMNU M YOB ooF6Ul11ND "OM 19M M W. OM "AND IN 1/7 OIPO. lava n 3SN. PE 0 X 7- N.CE ,]N15. oN. nS. PBt 1! Ml/J) 1 N c � .41 VIONLRIMM ;sr TA@747N FM FFM NO AIWBWW N F*M OF ,p1C,101A 1M1M COM WM 0n116CT, rttoro6o PARGEL 3 NOIONNR 14 lost a 161mw nos 11W. OS L. LA. 08-28 1N800T PoR Pp1 M MD MMINO01NNiS N ►MW ` W THE MMm WIM OF MN11CA [M NtCOIDFD ] 41� 11 SEPRi M 13. 1os6 Ni MIRNNM K 2ZIM . ON.FOR — 'i W- MW UMM IN FRO W ldv" NosOMDN Oa.W NECOW OCI1.1 5. IW saw NT osaDNeN NOS. IV= MD 9i 3m Olt ^ MOMME OOIW6IT M F011NLI A CCNNORYDN, 10,P• �i,Tl NECOIDED mom 4 Ios0 Ni NSTMMENT ML 711M OA CURVE TABLE PARCEL 2 M IELTA NM MC LOT INN NO ■LTA OIWf 61C lii iM I Q 08-286+ I os Iseva M ns 63n) at 6"r 36LW 137M KV) 3 (.,,Yost 174M 33Nr WT) n wow 361r stir u1r W 17Rr MW "Sr XV D *M4r US 44M WV — 6 1 rZ4r 10* IW 167r) N TOW MW372P UU �—i 2 j 61U4r47' » t4W 761r) 16 li'a11' law 4w aw N E1607r SMM MW XW) 914m4r mw IInLM 4vz) Y VWW MW Air aff B r>rli' 6Di' p11' Li4 qp ' "54 to SI 11 E 31'7!' MV MW RIF N 51D' 1i711' NL1V I TN ri6ri�bf '18 AMENDED TR. No. 28838-1 C MA2s�/5 �-57 �, 17 I TROON f IN r WAY,- il + 121314�I1��61617181D11o1 �� _—131=w_4 .J _I E NJ17 L'E IL N. _L _I J _�1 OOLi �01 #a sm Nos 0 Igi / I 661 ME *Wl016*WlrL zn7 y� I 107 N �N I I I Z7 /2 I� 3��aTL►1��. /\ 4-8 2 1 J l `'d �orQ \ 24 \ 23 � \ �� /— — 40 R \Z7 Y / 47 28 171 11 20 > _ 62 / 7 f 33 62 63 7 I} 36 I I 65 NW411 E N1 a o 67 \ I'I � 37 -' scM.r: ,-_zoo• � � �68� s1 MLri63� so bltW� Fla 1A L07U "I s0yNG� i ems, �f f J -- TW\ I v V.!•in ISS 30114 IM seal � 0 no A200 wb 6N 8 eo1 1' PEN ID 1031M-So L � '�� RM 9�ou�c as 26 I as 149 N 1NE CRT OF LA VJWK COIMIY OF IrVER M SHOE OF QWMM TRACT NO. 29147-2 MNO A St2BDINSION OF PARCEL. 6 OF LGR LOW QDJNBIM M NO. 06-200. RECORDED NdEOSER 15. ING A4 NSIIMOEM NO. 43SM AND A POItl OF PARCEL 4 OF Wr LK ADAWMW 110. 9I-200. OIDOIIDEO A LY 7, 1000 AS IE4II L%Wff N0. 275703, DOIN OF CORK IEDd0I CF NME11S10E COUNTY, CALM M NDS CONSULM 11MGMEL 101I0 GW w OOIOCII L.SASS3 PpPGEL 3 L.L. 08-286 FANL SMS m- KMB YN DL, M FOR PUBIC URLIY Kwosil5 omo m 10 �- 37- f1MW 70 MWA. FOR OWSRC u13EN MD S"WM PMpOR13. ®- UMP PMp06E3 Omo m 10k CRY OF LA OUMA ORUM MOW EI SOM FOR FraMM nD Mi1MID00DE5 = N FRO OF THE UMim SPAES OF MRNLCI N61MRBN Na 222ROMW a 9141RM FOR P JBW II M RI F/00R 3 OF Rpm 1120 m OMIIM.T. IIm01D0D O- - m a 1w a MRRRnrt NRL 2R/3BB MD 2rmk QIL SEE MW 2 EON SUNA M'S NOES AND m OF NYEENO TRACT NO. 20147-1 MB. W com LOT 61 K SCALE 1'-60' 0 30 60 IN LBO 2" SW 4 OF 0 SHEDS N 1/4 COR. SLM: 22 OIL ON. PER r 20AM-M I i!il I I, 1 , II 2 -___________..I I , I I 3 I i I' 1' I' 4 � II 1 I ' II s 1 !I ' I III I, 1, I, I 6 7 I I, a 4 a 10 11 P 11 I! X Rr3c�rE e62r I I 12 �! N 0736r'p'F �� 13 I! 14 II 6 B3'363n rmm I I 1s E'197I7�E d�T 1s II I' 17 1<h 1a N RY367pE+9' 19 I' f 0 C 114 C11 gc. 22 I C Lf- RIEIL m0 M PPR NR 2o3/37-w W. L SLT 16r3 150 1 1R1 3MJSW �.�.ei 11.ZL a M an 3MOSWn on __ _______ _____ _____ ____ _NovN1 O J014M3Ac --------- _ _ _______________ Nor>� J 101 AM --Am A M— —AVL- no r� d CQ ' a Jul r�L O u S Z g$l N Q— � S E--4p R u e �b i i O O pp g. to U12 9 light p� 3 a 44 i} R \I �15 013 I Am 19LGU AM 19L9U =R A./z.KV M / Q ��"��•^••aannsny 3 3 4 CITY OF LA QUnvTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Tract 29147-2 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this 9th day of December , 19 99 , by and between KSL Land Corporation, a Delaware Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29147-2 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A" and "B", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 155 015 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-2.wpd Page 1 of 6 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.13., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements 156 secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-2.wpd 016 Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation t4 57 construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 01'7 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-2.wpd Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time -of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument, tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 15 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, 10 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-2.wpd Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this. Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either parry may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 1- 159 1019 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-2.wpd Page 5 of 6 • IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 7601777-7075 Thomas P. Genovese, City Manager Date ATTEST: City Clerk SUBDIVIDER: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29147-2.wpd KSL Land Corporation, a Delaware Corporation 55-920 PGA Blvd. La Quinta, CA 92253 (760)564-7166 1 z4slSS Date Date Date Date 160 Page 6 of 6 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No.5907 State of �3 �► o r N 16 County of "Rivers: ► a On before me,—' - � t r d ti DATE NAME, TITLE OF OFFICER - E.G., "JA E DOE, NOTARY(PUBLIC' personally appeared "v r W Cji r1; NAME(S) OF SIGNER(S) personally known to me - OR - ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and ac- knowledged to me that he/she/they executed commission#1213208 the same in his/her/their authorized Notory Public -ColifomX3 capacity(ies), and that by his/her/their Z Riverside County ,Comm.EOrmAW11,signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. SIGNATURE OF NOTARY OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL VI COR ATE OFFICER TV, t TITLE(S) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY -IN -FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTI Y(IES) DESCRIPTION OF ATTACHED DOCUMENT —OU p11,LbAtr OV' lq jual clo %.% jVj I �. P. N yttrAfjVT_ TITLE OR TYPE OF DOCUMENT;qj 7_)_ NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE 1 ®1993 NATIONAL NOTARY ASSOCIATION - 8236 Remmet Ave., P.O. Box 7184 - Canoga Park, CA 91309-7184 ti U% ' Exhibit A SECURITY - TRACT 29147-2 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading 61,250 61,250 Streets & Storm Drainage 371,211 371,211 Domestic Water 355,670 355,670 Electrical 230,000 230,000 Monumentation 15,400 0 Construction Subtotal: $1,033,531 $1,018,131 Engineering & Plans (20% of Construction) 206,706 No -Plans Contingency (25% of Project) 310,059 Total: $1,550,296 162 0u22 Tjht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21, 1999 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 25691, Jim Dan PUBLIC HEARING: D., L. L.C. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 25691, Wildflower, Jim Dan D., L. L. C. None. None. Tract 25691 is located north of Miles Avenue and east of Dune Palms Road (Attachment 1) and consists of 38 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of December 13, 1999, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (January 20, 2000) of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 163 T:\PWDEPT\COUNCIL\1999\991221 b.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 25691, Wildflower, Jim Dan D., L. L. C.; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 25691, Wildflower, Jim Dan D., L. L. C.; or 2. Provide staff with alternative direction. Respectfully submitted, P ris A. Vo t blic Wor irector/City Engineer Approved for submission by: C Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 164 002 T:\PWDEPT\COUNCIL\1999\991 221 b.wpd RESOLUTION NO. 99- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 25691, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of, time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1 . The final map for Tract 25691 is conditionally approved provided the subdivider submits all required items on or before January 20, 2000. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. - 165 Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. 003 A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on January 20, 2000. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21 st day of December, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell City Attorney 166 004 ATTACHMENT 1 bb aAV Q, ,Laauls goldmOw d� .LaMdls KO LM'TD IS AIOSIQdw LS mosiQdw a_ W � Laa2IjLs MOS dad3af 0 tiw 3� y GH SW'lVd aNnG w� PL4 0, V 167 006 ATTACHMENT 2 0 0 a z µ7 w qua ems` CI w a 0 � aw y F7 3e- as A'ul X*1 .%IZI JI6'KI e61Z1 slml SOTol 961ZI 5Z 014 /,/7II 96IZI KRI .i�cll %±ZI a 96R1 961ZI JOEI M Yi7 ^H^,, W � M $ $ N y $ a Aw El 96a1 ssm 96SZI ,owl 9sm 96'IZI .96'IZI W .anal `p `gp " 96'IZI � 8 N $ U $ ry 9 $ i •a• It •y M o Ste, n _) w y .96'21 86'ILI $ r g 'n N N _9 itg o. p In _� o. N a a Z a I—y O 96IZI 961z1 $ 66'lil d $ It $ b M 96Si1 ¢ � rTlti In N ,961ZI .961Z1 P. sc'rcl 8 .c ¢I M N 3 8 333 `FA $ N Mq �gq �i N $ O y ° .%'IZI .96'IZI w p1 11] M 0.� a. 3AI2IQ VIKR9U3A P5 `1, 007 CITY OF LA QUINTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Tract 25691 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this 13'N day of Per-Emsple ,19 9q , by and between Jim Dan D., L. L.C., a Limited Liability Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 25691 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A" and "B", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 169 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\25691.wpd Page 10� 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. . D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certifioates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.6., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shah ,.. pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improJ6ment i 0 secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 009 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\25691.wpd Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to 171 construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. ME T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\25691.wpd Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 172 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, 1 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\25691.wpd Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither parry to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of.any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. -- 1073 Ui12 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\25691.wpd Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: Wo2j.D DEVEj-0F 97NT, /n/c. J MEMBER - Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Jim Dan D. L.L.C., a Limited Liability Corporation 74-333 HWY 111 Ste. 103 Palm Desert, CA 92260 (760)568-2955 /,,2-13-99 Date Date Date Date .- 174 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\25691.wpd G` 13 Page 6 of 6 Exhibit A SECURITY - TRACT 25691 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading 93,590 102,949 Streets & Storm Drainage 227,343 250,077 Domestic Water 143,525 143,525 Sanitary Sewer 89,290 89,290 Electrical 175,816 175,816 Perimeter & Basin Landscape 85,335 85,335 Perimeter Wall 48,960 48,960 Miles Ave Median (Participatory) 44,588 0 Monumentation 3,500 0 Construction Subtotal: $911,947 $908,447 Engineering & Plans (20% of Construction)' 135,126 No -Plans Contingency (25% of Project)' 261,768 Total: $1,215,981 175 14 ' Water and sewer plans are approved and therefore omitted from this calculation. CAL[FORNIA ALL-PURPOSE ACKNOWLEDGMENT State of County of I / On i personally appeared O personally known to me - OR - O proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) istare subscribed to the within instrument and acknowledged to me that hetshetthey executed the same in hisihedtheir authorized capactity(ies), and that by W,40TARY f�Y dRANSON ? hisAwAheir signature(s) on the instrument the person(s), omm. sIc 0At&0 or the entity upon behalf of which the person(s) acted, PUBLIC CALIF(%i1NAexecuted the instrument. RIVERS�DMOY 19m. Exp• ;WITNESS my hand and official seal. s of Nday wa.c OP77ONAL Though the k*mwWn below is not requkW by Am k may pmw vaksWe to persons retying on the abarrrrerx and could pwwW knuduAW removal and reaftschunwaf of V* norm to snoftr document Description of Attached Document Tide or Type of Document Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: O Individuaf- O Corporate Officer Trtle(s): O Partner — O Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other Signer Is Representing: Signer's Name: ❑ Individual -` ❑ Corporate Officer Tdle(s): O Partner — O Limited ❑ General ❑ Attorney -in -Fact O Trustee _irvielboal _ j AM ❑ Guardian or Conservator ❑ Other: top of #wft here Signer Is Representing: 176 T4ht 4 stAQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21 1999 CONSENT CALENDAR: ITEM TITLE: Consideration of Design Concepts for STUDY SESSION: the Cove Oasis/Lake Cahuilla Trail, Project No. 98-18 PUBLIC HEARING: As deemed appropriate by the City Council. This project is identified in the 1998/99 Capital Improvement Program. Anticipated funds have been budgeted as follows: Project Area No. 1 $200,000.00 TOTAL $200,000.00 In addition, staff has submitted the project for two potential grants from the California Department of Parks and Recreation . The first grant request was for $230,000.00 from the Recreational Trails Program, the second grant request was for $137,000.00 from the Habitat Conservation Program. Tentatively, the Department of Parks and Recreation is scheduled to respond to the City's grant applications in January 2000. In order to install all the desired components specified in the project design Request for Proposal (RFP), an undetermined amount of additional funding will most certainly be required to complete this project. Upon determination of an acceptable master plan and approval of the details of all site amenities, the design consultant will complete a more detailed cost estimate. Since RDA Funding is being utilized for this project, the City must bid the project with prevailing wage requirements. Therefore, there are no Charter City implications. On May 19, 1998, the City Council adopted the Fiscal Year 1998/99 through Fiscal Year 2002/03 Capital Improvement Program (CIP). Improvements to the Cove Oasis/Lake Cahuilla Trail are identified to receive funding during Fiscal Year 1998/99. According to the CIP, this project includes the development of the Cove Oasis Area (south of Tecate) as a future park, and the installation of trail head improvements. 177 TAPWDEPT\C0UNCIL\1999\991221 a.wpd On May 4, 1999, the City Council authorized staff to prepare and distribute an RFP for the design of the Cove Oasis/Lake Cahuilla Trail Head Improvements and appointed a Consultant Selection Committee which included Mayor Pro Tern Henderson and City Council Member Sniff. On August 12, 1999, the Consultant Selection Committee issued the RFP to shortlisted firms. On October 5, 1999, the City Council authorized the City Manager to execute a Professional Services Agreement with the firm of David Evans and Associates, for a fixed amount not to exceed $60,130, to provide design services for the Cove Oasis/Lake Cahuilla Trail Head Project. The request for proposal scope of design services includes the following: • Freestanding benches designed using natural rock for seats and supports • Drinking fountain including side spigot for filling canteens (both with automatic shut -offs) • Shade structures shall be lattice type (1 " gap) planted with large (48" box specimen) trees designed to eventually provide a natural canopy over, or in conjunction with, the lattice work; several shade structures to be incorporated into design (e.g. three or four spread throughout the grove and by the small rocky outcropping southwest of grove) • Install information panels at the oasis near the small rocky outcropping. Panels to include: information of need for hikers to take water, mounted trail map, thermometer, history of area, natural history, wildlife information, mileage to areas such as Mexico, the ocean, etc. (Le, a locational compass) • Several tables under shade structures (two standard size picnic table/benches and one large banquet style picnic table/bench) • Develop a trail detour through the oasis leading to the area; surface to be dirt, lined with rocks from the area • Coordinate design of project so it does not negatively impact any potential future golf course in area • Cellular operated Call Box (emergency phone with direct link to 91 1) • Design trash can holders of natural stone • Bathrooms (perhaps coed, self cleaning, naturally lighted - should fit natural setting) • Plant identification tags using "Quail" sign holders • Trail signs shall incorporate natural rock in the area as opposed to a metal stake sign and shall be two way directional signs (i.e. hikers may come from areas other than the Calle Tecate entrance and will want to know the distance to the trail head) • Pressure tank for water needs and new water line for drinking water • Spray head to cool off (similar to spray towers at Fritz Burns Park) • Run electrical for outlets at oasis (contemplated for various things including evening events); investigate solar lighting u 178 • Dirt -surfaced parking lot at gated roadway entrance on Calle Tecate �12 T:\PWDEPT\COUNCIL\1999\991221 a.wpd • Trail head sign (using rocks) at Calle Tecate parking lot entrance • Water feature to engender a feeling of an "oasis." Not necessarily drinking water for wildlife, but a rocky, trickling water fountain • Develop the area as natural as possible, but have it be functional • Should address American Disability Act requirements David Evans and Associates, Inc. (DEA) has now completed the initial conceptual design for the proposed palm oasis and trail route. Attachment 1 is an aerial photograph depicting the location of the proposed trail head/park improvements. Three site concepts have been developed which incorporate all or most of the elements suggested in the original scope of services. These items include: freestanding benches, shade shelters, tables, an alternate trail route, an emergency call box, restroom, trail signage, spray towers, and a water feature. The following information will support the conceptual sketches attached herewith. Preliminary initial cost estimates are also provided for each concept. Concept "A" This design (Attachment 2) takes full advantage of the existing palm oasis, as well as planting opportunities adjacent to the base of the hillside. Attachment 2 depicts Concept A, which is located as follows: The existing rock outcropping is located at the bottom of the page; Calle Tecate would be to the left of the page; The extension of the trails is to the right of the page. The existing palm trees shown are indicated at their actual locations relative to the path. The existing trail route transitions through this space allowing easy access to all proposed features. A proposed trail route is depicted which will visually connect the parking area (located north east of the existing palm oasis) to the palm oasis by implying a trail route using rock edging at the beginning and end of the trail. Four shade shelters and a custom water feature are nestled within the palms east of the trail. The restroom, spray tower, signage, drinking fountain, free standing bench and trash receptical balance the site with placement west of the trail. Research has indicated that this site would be considered a Primitive trail which has limited opportunities for access. The site has been left in a natural condition, assuming only minimal grading. The call box is proposed to be installed within the trail head signage, centrally located in a high -use area for safety and accessibility. This feature can be used with either a traditional power source (add $35,000) or using solar capabilities (included in the price below). The preliminary construction cost estimate for this master plan concept including contingency, survey, inspection, construction management, and administration is $474,200. In addition to this cost estimate, the consultant has completed estimates for parking lot restoration for the parking lot south of Tecate, entry signage at the parking lot, two way directional signage throughout the trail, and electrical power for future lighting and 179 other needs for evening functions at the Cove Oasis Park/Trailhead. The preliminary cost estimate including contingency, survey, inspections, construction management, 003 T:\PW D EPT\COUNCIL\ 1999\991221 a. wpd and administration is approximately $91,000. Considerations for a public restroom include public convenience, maintenance, safety, loitering, and vandalism. The estimate of $474,200 previously provided includes a typical restroom ($60,000). During the development of the scope of work, members of the selection committee discussed the use of self cleaning restrooms. Although applicable to any of the proposed site designs, the research into self-cleaning restrooms has brought about some significant challenges for consideration. These include: availability of the product by the manufacturer and distributor (most are supplied from an international source), a requirement of the manufacturer for maintenance and long-term lease agreements to ensure product longevity, and high initial costs ($100,000 + ). Concept "B" This concept (Attachment 3) impacts a smaller portion of the site and limits the elements within the palm oasis. Attachment 3 depicts Concept B which has the following orientation: The existing rock outcropping is at the bottom of the page; Calle Tecate is at the left of the page; The extension of the trails is to the right of the page. There are no features placed west of the existing trail and all elements have been concentrated in and around the existing date palms. Two larger shade shelters and one smaller group picnic area have been oriented in such a way that the water feature becomes more of a focal point than in the other concepts. There are natural boulders which will provide seating opportunities, two-way directional signs, and the trail head signage is placed for two way viewing while transitioning along the trail. Although drinking fountains, spray tower, trash receptacles and trail designations are provided, the restroom facilities are not a part of this proposed concept. The preliminary construction cost estimate for this master plan concept including contingency, survey, inspection, construction management, and administration is $410,130. As in Concept "A", the improvements to the parking lot south of Tecate, signage at the parking lot, two way directional signage throughout the trail, and electrical power is estimated at approximately an additional $91,000. Concept "C" This concept (Attachment 4) contains various elements and places them primarily on the west side of the trail, allowing the date palm grove to house two shade structures. Attachment 4 depicts Concept C with the following orientation: The existing rock outcropping is at the bottom of the page; r Calle Tecate is at the left of the page; 1$ t. The extension of the trails is to the right of the page. � V 4 T:\PW DEPT\COU NCIL\ 1999\991221 a. wpd A secondary trail provides access from the parking area to the trailhead, as is typical throughout each design. Only an introduction of the rock -lined trail routing will be provided so as not to appear deliberate or contrived. The preliminary construction cost estimate for this master plan concept including contingency, survey, inspection, construction management, and administration is $362,475. Not included in this estimate is the spray tower and the water feature. The cost estimate for including these two ammenities is approximately $58,050. Also, as in the previous two concepts, improvements to the parking lot south of Tecate, signage at the parking lot, two way directional signage throughout the trail, and electrical power is approximately an additional $91,000. The intent of this report is to determine the most desirable master plan concept. Once the master plan concept is agreed upon, the next step will be for staff to bring forth the details of selected components, features, landscaping, and amenities for City Council consideration and approval at a future date. Several decisions are still to be considered with respect to the necessary utility requirements such as water, power, and sewer. These decisions are based upon selections of the proposed site features. Research shall continue with respect to pump/pressure requirements for water on -site, as well as determining the most cost effective manner to provide power to the site. The alternatives available to the City Council include: 1. Approve Concept "A" with the features as described as the Cove Oasis master plan; or 2. Approve Concept "B" with the features as described as the Cove Oasis master plan; or 3. Approve Concept "C" with the features as described as the Cove Oasis master plan; or 4. Provide staff with alternative direction. Respectfully submitted, r4—, Chris A. Vogt Public Works Director/City Engineer 1 05 TAPWDEPT\C0UNCIL\1999\991221 a.wpd Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Concept "A" 3. Concept "B" 4. Concept "C" 182 T:\PWDEPT\COUNCIL\7 999\991221 a.wpd r6 0 6 a � � '� ;;' �� -- s W� d - � � � �. _ F �J � ~� Z ,_ _� �' ris -- •� .�. . �- �, �s � ``�� _ � . M —_:_,� � .I � � ;� r.` � - �A , t �. , f� ' ..r _. � y 7 � v 18(. 9 � , 185 T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21, 1999 CONSENT CALENDAR: STUDY SESSION: Consideration of Appropriation of Additional Funds for Senior Center Covered Parking, Project 99-13 PUBLIC HEARING: W*40IN1414�� • Approve an additional appropriation in the amount of $7,495 from the General Fund Reserve and award a contract in the amount of $24,995 to JPGC Construction for Senior Center Covered Parking, Project Number 99-13. Funds in the amount of $20,000 have already been approved for this Project and are contained in the City's Capital Improvement Budget, Account # 401-695-609-553. An additional amount of $7,495 ($4,995 for the bid amount and $2,500 for contingencies) is needed in order to award a contract to the lowest bidder. The funds for this request can be allocated from the General Fund Reserve, Account number 101-000-300-290. CHARTER CITY IMPLICATIONS: Charter City status enabled the City to waive the requirements for prevailing wage and security bonds for this Project. On November 16, 1999, the City Council approved the plans and specifications for additional covered parking at the Senior Center, and authorized the City Manager to enter into a contract with the lowest responsible bidder in an amount not to exceed $20,000 (Attachment 1). At the December 3.d bid opening the City received the following bids for the Project: JPGC $24,995 Design Construction $33,300 JPGC was the apparent low bidder, however the bid is $4,995 above the original amount of $20,000 approved by the City Council. In order to award a contract to 187 JPGC Construction, the Council would need to approve an additional allocation of funds in the amount of $7,495 ($4,995 for the bid amount and $2,500 for contingencies). If the additional allocation of funds is approved by the City Council at this time, it is estimated that the Project will be completed by the end of March 2000. Re - advertising and soliciting new bids will delay completion of the Project by at least an additional four weeks. �lei '►O ' The alternatives available to the City Council include: 1 . Approve an additional appropriation in the amount of $7,495 from the General Fund Reserve and award a contract in the amount of $24,995 to JPGC Construction for Senior Center Covered Parking, Project Number 99-13; or 2. Reject all bids and direct staff to re -advertise and solicit new bids for the Project; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building and Safety a=zmn y• Thomas P. Genovese, City Manager Attachments: 1. November 16th staff report approving plans and specifications for Project 99-13 ATTACHMENT Tit!t 4 Qumm AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 16, 1999 ` CONSENT CALENDAR: STUDY SESSION: Approval of Plans and Specifications for Senior Center Covered Parking, Project 99-13, and Authorization of PUBLIC HEARING: the City Manager to Award the Contract to the Lowest Responsible Bidder Approve plans and specifications and authorize staff to solicit bids for covered parking at the Senior Center in compliance with procedures for bidding minor public works projects contained in Chapter 3.30 of the La auinta Municipal Code and Charter and in Resolution 98-14 (Attachment 1 and 2, respectively), authorize waiver of security requirements per Resolution 98-14 and authorize the City Manager to award and execute the contract in an amount not to exceed $20,000. Funds in the amount of $20,000 have been approved for this project and are contained in the City's Capital Improvement Budget, Account number 401-695-609- 553. Charter City status enables the City to waive the requirements for prevailing wage and security bonds thus decreasing the cost of the project and increasing the likelihood of obtaining competitive bids. Currently there exists 16 covered parking spaces at the Senior center. The proposed project, when completed, would increase that amount to thirty two. The same plans and specifications that were used for Phase 1 of the Senior Center parking lot expansion will be utilized for this project, and are available for review in the Building and Safety Department. ,- 189 The following is the proposed project schedule: November 16, 1999 December 3, 1999 December 10, 1999 January 31, 2000 March 1, 2000 Authorization to Bid Bid Opening Award of Contract/ Contractor Orders Parking Structure Materi-'- Arrive at site (6-8 weeks after order) Acceptance of Completed Project Due to current negative bidding climate, staff is proposing that the security requirements of a bid bond and a performance bond be waived per Section 4 A of Resolution 98-14 in order to increase the possibility of obtaining responsive bids. The alternatives available to the City Council include: 1. Approve plans and specifications and authorize staff to solicit bids for covered parking at the Senior Center in compliance with procedures for bidding minor public works projects contained in Chapter 3.30 of the La Quinta Municipal Code and Charter and in Resolution 98-14 (Attachment 1 and 2, respectively), authorize waiver of security requirements per Resolution 98-14 and authorize the City Manager to award and execute the contract in an amount not to exceed $20,000; or 2. Do not authorize staff to solicit bids, waive the security requirements, or award the contract to the lowest responsible bidder; or 3. Provide staff with alternative direction. Respectfully submitted, 6,;,, kAta� Tom Hartung, Director of Building and Safety Approv d for submission Thomas P. Genovese, City Manager Attachments: 1. Chapter 3.30 La Quinta Municipal Code and Charter 2. Resolution 98-14 " ' 1:90 005 ATTACHMENT 1 Chapter 330 PUBLIC WORKS CONTRACT Sections: 330.010 Solicitation and selection criteria. 330.020 Solicitation and selection for major public works projects. 330.030 Solicitation and selection for minor public works projects. 3.30.040 Contract incentives. 3.30.050 No prevailing wage requirement. 330.060 Applicability of other state contract code requirements. 3.30.070 Exceptions to the procedures prescribed in this chapter. 330.010 Solicitation and selection criteria. A. Contracts for public works projects, as defined in Section 20161 of the California Public Contract Code, shall be awarded to the lowest responsible bidder. B. The city council may, by resolution, prescribe specific procedures and rules governing the solicitation of bids and award of contracts for public works projects. (Ord. 315 § 4 (part), 1998) . gqy4, (-0VLp2 330.020 Solicitation and selection for major public works projects A. Bids shall be solicited by invitation published in a generally recognized source of local public works contract information. B. Bids shall be publicly opened and announced at a time and place stated in the published invitation for bids. C. Contracts shall be awarded by the city council. (Ord. 315 § 4 (part), 1998) 330.030 Solicitation and selection for minor public works projects. A. Bids shall be solicited by written or verbal invitation or as specified in Section 3.30.020A, or s combination thereof, and shall obtain, whenever feasible, at least three competitive bids. B. The city council may by resolution authorize the award and execution of contracts by the city manager and department directors. C. The department administering the contract shall keep written records of proposals and contracts for a period of one year following the award of contract. (Ord. 315 § 4 (part), 1998) 330.040 Contract incentives. Contracts for public works projects may include monetary or other incentives for superior performance or early completion of the work (Ord. 315 § 4 (part), 1998) 3.30.050 No prevailing wage requirement. The city shall impose no prevailing wage requirement. (Ord. 315 § 4 (part), 1998) 3.30.060 Applicability of other state contract code requirements. With the exception of local procedures and rules set forth in this chapter and resolutions adopted pursuant thereto, public works projects shall conform with state requirements for public works projects. (Ord. 315 § 4 (part), 1998) 330.070 Exceptions to the procedures prescribed in this chapter. A. Contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations shall be exempt from provisions of this chapter, and any resolutions established pursuant thereto, which would jeopardize the availability of the funding or participation. B. Solicitation of bids for desigrOxWd projects may be by direct invitations to qualified contractors. Selection of firms for such projects may consider the quality of the services offered. In all other respects the solicitation, selection and award of contracts for design/build projects shall conform with the provisions of this chapter. 82-1 (U" r) 3.30.070 C. The city council may authorize the award and execution of contracts for public works projects without competitive bidding provided that such award is in the best interest of the city or of the public health, safety and welfare. D. The city manager may authorize the solicitation, selection, award, and execution of contracts for public works projects by the most expeditious method where time is of the essence to prevent an emergency lack of critically needed services. If the contract is for a major public works project, it shall be submitted for ratification at the next regular city council meeting. E. The city council may, by resolution, establish local -contractor preference advantages in the award of contracts for public works projects. (Ord. 315 § 4 (part), 1998) aA Quinta s.9s) 82-2 11192 0-0 7 ATTACHMENT 2 RESOLUTION NO. 98-14 March 3,1998 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA REGARDING SOLICITATION OF BIDS AND AWARD OF CONTRACTS FOR PUBLIC WORKS PROJECTS WHEREAS, pursuant to Chapter 3.30 of the La Quinta Municipal Code (LQMC), the City Council desires to prescribe specific procedures and rules governing the solicitation of bids and award of contracts for public works projects; NOW, THEREFORE, the City Council of the City of La Quinta, California, does resolve as follows: Section 1: Applicability The procedures and rules herein shall apply to the solicitation of bids and award of contracts for public works projects pursuant to LQMC Chapter 3.30. Section 2: Local Contractor Preference A. For the purposes of this Chapter, the term "local firm" shall mean a firm which has both maintained its headquarters or permanently -staffed regional office and has held a business license within the area encompassed by the boundaries of the Coachella Valley Association of Governments for a minimum of six consecutive months immediately prior to the closing date for submittal of bids on the contract. B. Determination of the lowest responsible bid for any public works contract shall allow an advantage of two percent (2%) of the lowest bid received to bids under which at least fifty percent (50%) of the contract cost is for work performed by local firms. C. Bidders desiring local preference shall submit, with their bids, in separate, unsealed packages, applications for local preference including qualifying evidence of local -firm status and a listing of the bid items and quantities to be performed or furnished by local firm(s). D. The Public Works Director shall review applications and accept or reject them based on completeness and the adequacy of evidence of local firm status. The denial of local firm status for any bid shall not affect the validity of the bid. E. Decisions regarding local -firm status shall be the sole discretion of the City and shall be deemed final at the time the contract is awarded. In submitting an application for local preference on any contract, the applicant shall agree that the 193 008 Resolution No. 98-14 r Page 2 granting or denial by the City of local preference to any bid or bids submitted for the contract shall not constitute cause for any claim of loss or damages suffered by the applicant. F. If a bidder qualifying for local -firm status is awarded a contract for an original amount higher than the ',Nest responsible bid received and the bidder fails to utilize local firms for the required percentage of the work in the original contract, and said failure is not due to variations from the estimated quantities or other factors unrelated to the bidder or bidder's subcontractors, the City shall have the right to deduct from the amount paid under the contract the difference between the bidder's original bid and any lower responsible bid submitted by a non -local firm. Section 3: Major Public Works Projects Major public works projects are defined as those projects having an estimated value of twenty five thousand dollars or greater. The solicitation and selection of bids and award of contracts shall conform with LQMC Section 3.30.020 and the following: A. Invitation for Bids. An Invitation for Bids (the "Invitation") shall be published in a newspaper, electronic bulletin board, world wide .web site, or other generally -recognized source of local public works contract information, at least ten days prior to the date of the opening of bids. Invitations shall include general descriptions of the work to be performed, the time and place of the opening of bids, the place where bidders may obtain Bid Documents, the amount of bid security required, and the amount and nature of performance and labor and materials security that will be required of the successful bidder. B. Form of Bids. Bids conforming with the requirements of the Invitation shall be submitted to the Department Director (the "Director") in sealed packages or by other means which will prevent the divulging of bids prior to the stated time for opening of bids, all as specified in the Invitation or the Bid Documents. Unopened bids should be clearly marked or otherwise identifiable as bids for the project to which they apply. C. Bid Security_. Bids shall be accompanied by cash, cashier's check, certified check, surety bond, or other form of security stated in the Invitation or bidding documents, in a sum equal to ten percent of the amount of the bid. -- 194 �, d Resolution No. 98-14 Page 3 D. Opening of Bids. At the time and place stated in the Invitation, the bids shall be publicly opened and announced. The bid amounts shall be tabulated and the tabulation shall be available for public inspection at the Public Works Department during regular business hours for a period of not less than thirty calendar days after the bid opening. E. Review of bids. The Director shall rpview all bids received for completeness, accuracy, responsiveness to the Invitation for Bids and Bid Documents, and the City's experience with or knowledge of the qualifications and reliability of each bidder and shall prepare a recommendation for the City Council. The Director's review shall consider the following- 1. Written amounts shall take precedence over associated numeric amounts. Mathematical errors, if found, shall be corrected and shall not disqualify a bid. The corrected total shall be the bid amount considered in determining the lowest responsible bidder and shall be the contract amount awarded if the bid is selected. 2. If one or more responsible bidders qualify for local preference, and the lowest responsible bidder does not qualify, the Director shall allow the two -percent preference to qualifying bids in determining the lowest responsible bidder. F. Award of contract. Contracts shall be awarded by the City Council to the lowest responsible bidder. Determination of the lowest responsible bidder shall be at the sole discretion of the City Council pursuant to findings and recommendations presented by the Director of Public Works at the time of the award of contract. G. Equal bids. If two or more equal low bids are received, the City Council may award the contract to any one of the equal low bidders. H. No bids. When no bids are received from responsible firms, the City Council may accomplish the project in any manner it sees fit. I. Rejection of Bids. The City Council may reject any or all bids presented and may then direct that the project be re -advertised, may authorize negotiation of a contract with one or more responsible firms, or may resolve that the project can be performed more economically by City forces, day labor, time and materials contract, or other method. J. Execution of contract. The successful bidder shall execute the contract and furnish required performance security and labor and materials security within ten days after the City mails or otherwise forwards a written notice of award to the bidder. 10) 010 Resolution No. 98-14 Page 4 K. Forfeiture of bid security. If the successful bidder fails to execute the contract and furnish security within the stated time, and said failure is not primarily due to actions or omissions of the City or to acts of God, the bidder shall forfeit the bid security provided. The City Council may then consider the bid of the next lowest responsible bidder. L. Release of bid security. Bidders are entitled to the return of their bid security unless forfeited s_ ^rovided herein. The City shall retain all bid security until a contract has been executed or until the City Council rejects all bids at which time all bid security not forfeited shall be returned to the appropriate bidders. - -- M. Disposition of forfeited bid security. The City shall retain forfeited bid security until a contract is awarded to another firm or the project is canceled. The City shall retain an amount equal to the difference between the forfeiting firm's bid and the new contract amount, if any, and an additional amount equal to administrative and other costs incurred as a result of the failure of the forfeiting bidder to enter into a contract and provide required security, and shall return any remaining amount of the bid security to the forfeiting bidder. N. Performance security and labor and materials security. The bidder to whom the contract is awarded (the "successful bidder") shall furnish performance security and labor and materials security in amounts specified in the Invitation or Bid Documents. Section 4: Minor public works projects Minor public works projects are defined as those projects having an estimated value of less than twenty five thousand dollars. The solicitation and selection of bids and award of contracts shall conform with LQMC Section 3.30.030 and the following: A. Security. Bid security and labor and materials security shall conform with the requirements for major public works projects but may be modified or waived if warranted and in the best interest of the City. 1. The City Council may award contracts. 2. The City Manager may award and execute contracts exceeding ten thousand dollars with the approval of the City Council. Resolution No. 98-14 Page 5 3. The City Manager may award and execute contracts for ten thousand dollars or less, and may waive competitive bidding if in the best interest of the City, provided there are unencumbered appropriations in the fund accounts against which the expenses are to be charged. 4. Department Directors may award and execute contracts of two thousand five hundred dollars or less with or without competitive bidding provided there are unencumbered appropriations in the fund accounts against which the expenses are to be charged. Section 5: Exceptions Exceptions to the procedures specified herein shall be as specified in LQMC Section 3.30.040 and as follows: A. The authority awarding the contract may waive irregularities in bids received provided that such waiver is in the best interest of the City and does not result in unfair advantage to any bidder. PASSED, APPROVED and ADOPTED this 3'd day of 'March, 1998 by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None I- JOHNJJ. PERA Mayor City of La Quinta, California 1: 0 T4t!t 4 4 Q" COUNCIL/RDA MEETING DATE: December 21, 1999 Consideration of Participation in the "Adopt An Acre" Program RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Should the City Council decide to participate in the "Adopt An Acre" program, there are several levels of financial participation offered by the Friends of the Desert Mountains. These levels range from $25.00 to $10,000. The funds available for this program could be allocated from the Special Projects Contingency Account (# 101-251- 663-000) which has a balance of $1 1,869 or the General Fund Emergency Reserve Account. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Friends of the Desert Mountains (Friends) is a non-profit organization, working in cooperation with the Coachella Valley Mountains Conservancy, to secure the rich natural heritage of the Coachella Valley through conservation, education and acquisition. The Friends are offering the "Adopt An Acre" program to raise funds to protect scenic vistas, safeguard wildlife habitat, reserve specific areas for recreation and preserve natural open spaces (Attachment 1). The levels of participation range from $25 for a home for a Jackrabbit Family to $10,000 for a Native Palm Oasis. When an "Acre" is adopted, the "adopting" party receives an honorary deed and photo of one of the natural areas being preserved, a quarterly newsletter, and for first time adoptions at the $50 level and above, an annual Friends Membership is included. For a donation of $1,000 or more, additional benefits will be available. 198 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize participation in the "Adopt An Acre" program at a specific level, with funds from the Special Projects Contingency Account; or 2. Authorize participation in the "Adopt An Acre" program at a specific level, with funds from the General Fund Emergency Reserve Account; or 3. Do not authorize participation in the "Adopt An Acre" program; or 4. Provide staff with alternative direction. Respeptfully §ubmitted, Attachments: mmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager 1 . Save the Mountains Adopt An Acre Flyer from the Friends of the Desert Mountains S:\Community Services\CCReports\CC.020.wpd I9ZI-I9ZZ6 VD 'PasaQ tujed I9ZI X09 'O'd SNIV1Nnow1U3534 3H11054N3MA 3H1. k THE FRIENDS OF THE DESERT MOUNTAINS P.O. Box 1281 Palm Desert, CA 92261-1281 Ideal A Terri fig Gift i n - 7 _ y �= Zp T - > c Z C Z� O O O z 0 �x m y ATTACHMENT 1 200 u J 4 y � = n y T r I _ J T a 9 cnIZC Oil l _ a j J N ^ N _ h{A-► Can L L > - > L L z x Z Z Lel _ _ _ z > �z ?> ..� z > �.z z> _ .. u 15 `may 44Q" AGENDA CATEGORY: // BUSINESS SESSION: 41 COUNCIL/RDA MEETING DATE: December 21, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of an Amendment to Chapter 3.14 PUBLIC HEARING: Section 3.14.010 of the La Quinta Charter and Municipal Code Relative to the Authorization of Signatures for City Warrants RECOMMENDATION: Amend Chapter 3.14 Section 3.14.010 of the La Quinta Charter and Municipal Code relative to the authorization of signatures for City warrants: A) Move to take up Ordinance No. by title and number only and waive further reading. B) Move to introduce Ordinance No. on first reading. FISCAL IMPLICATIONS: If the City Council deems that this chapter amendment is appropriate, staff will purchase one facsimile signature for the check printer at a cost of $845, as outlined in Attachment 1. Adequate funds are available in Account #101-153-703-812, Operating Supplies - Software. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: Pursuant to the City Ordinance, each check issued by the City requires two signatures from either the Mayor, Mayor Pro-Tem, City Manager and/or Finance Director. Generally, the City Manager and Finance Director sign each warrant. The number of warrants issued by the City has been increasing to the point that over 300 checks per month are being issued. 7 �� 0 Staff has conducted a survey of Cities in the Coachella Valley (Attachment 2) and have found that every City allows the use of facsimile signatures. As outlined in Attachment 2, some Cities use one facsimile and some use two facsimile signatures. Staff is proposing modifying the City Ordinance to allow for the use of one facsimile signature for City warrants given the practice in the industry and the increasing number of City warrants. A redline version of Section 3.14.010 Authorization of Signatures for City Warrants has been drafted for the Council's consideration (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Amend Chapter 3.14 Section 3.14.010 of the La Quinta Charter and Municipal Code relative to the authorization of signatures for City warrants; or 2. Do not amend Chapter 3.14 Section 3.14.010 of the La Quinta Charter and Municipal Code relative to the authorization of signatures for City warrants; or 3. Provide Staff with alternative direction. Respectfully submitted, n M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Price quote from Standard Register 2. Survey of Coachella Valley Cities 3. Redline version of Section 3.14.010 nol 00;? ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 3.14.010 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO AUTHORIZATION OF SIGNATURES FOR CITY WARRANTS THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION I. That Chapter 3.14, Section 3.14.010 of the La Quinta Charter and Municipal code is hereby amended to read as follows: 3.14.010 Authorization of signatures for city warrants. All city warrants require the signatures of two city officers. The following four city officers are authorized to sign city warrants: mayor, mayor pro tem, city manager and finance director. The finance director is also authorized to use the facsimile signature of the city manager in the preparation of city warrants. In the event a facsimile signature is used the signature of the mayor, mayor pro tem or finance director is required. PASSED, APPROVED AND ADOPTED this day of 1999 by the following votes: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PEI A, Mayor City of La Quinta, California 204 ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 205 ATTACHMENT NO. 1 Memorandum To: John Falconer, Finance Director From: Pat Parker Date: December 9, 1999 Subject: Check Writer Signature As quoted in the attached fax, the total cost to add the signature to our check writing system is as follows: Font Cartridge $385,00 Logo added 80.00 Labor including travel 380.00 Total minimum cost $845.00 if we do not have the Logo, there will be an additional charge of $130.00 making a total maximum cost of $970.00. 004 DEC 08 '99 12:09PM STD REGISTER ZE2 P. 1 Standard Register 164 W. Hospitality Lane Suite #5 ., San Bernardino, CA. 92408 (909)388-1187 Facsimile Cover Sheet To: Company: Phone: Fax: From: Fax: Date: Pages including this cover page: Pat Parker City of La Quinta 760.777.7069 760.777.7105 Kevin J. Hogan (909)884-6996 12/8/99 This is the only page. Pricina for the Slonature Pont Cartridge for UnkUo and PL4010 Printer Font Cartridge loaded with Signature, MICR and Secure Number Fonta $385.00 Logo added to Font Cartridge $210.00 unless one exists, then Duplicate Charge is $80.00 Cost to install should be quoted by calling Area Field Manager Diater Kruger a 909.390.3119. I have tried him this morning, but was not available. If I hear from him first, I will call you immediately. Any questions, please call. 207 005 ATTACHMENT NO. 2 Check Signing Survey 13-Dec-99 Rancho Mirage Palm Springs Indian Wells Palm Desert (1) La Quinta Cathedral City Coachella (2) Two One Wet Facsimile One Facsimile Two Original X X X X X X X (1) Check Over $100,000 requires Two Wet Signatures (2) Emergency requires Two Wet Signatures 000", ATTACHMENT NO. 3 Chapter 3.14 AUTHORIZATION OF SIGNATURES FOR CITY WARRANTS Sections: 3.14.010 Authorization of signatures for city warrants. 209 o b Tit!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: 6- COUNCIL/RDA MEETING DATE: December 21, 1999 CONSENT CALENDAR: ITEM TITLE: Consideration of a Reimbursement Agreement for Street Improvements to Madison STUDY SESSION: Street Adjacent to Tract 29136 - KSL PUBLIC HEARING: Authorize the City Manager to enter into a Reimbursement Agreement with KSL Land Corporation for street improvements to Madison Street subject to the City Attorney's approval as to the form of the agreement; and appropriate $63,00O from City Infrastructure Funds to an account established specifically for this agreement. There are sufficient funds available in the Infrastructure Fund to appropriate $63,000. Improvements to Madison Street were identified in the City's Infrastructure Fund. The City is not required to pay prevailing wages for this work; however, Granite Construction, who is KSL's contractor for this work, is a union contractor and does pay prevailing wage. Savings will be realized by the Developer completing the work under this Reimbursement Agreement. The savings are due to the following: The City does not have to complete design plans and specifications; The City does not need to publicly bid the project; The Contractor is already mobilized; Construction Management services by the City are not required; Survey services by the City are not required; and This is a smaller part of a larger project and a savings is realized by economy of scale. The estimated cost of completing this work if the City were to bid it as a separate project is $84,000. There are no Charter City implications regarding this work. 210 T:\PW DEPT\COUNCIL\ 1999\991221 f. wpd The alternatives available to the City Council include: 1. Authorize the City Manager to enter into a Reimbursement Agreement with KSL Land Corporation for street improvements to Madison Street subject to the City Attorney's approval as to the form of the agreement; and appropriate $63,000 from City Infrastructure Funds to an account established specifically for this agreement, or; 2. Do not authorize the City Manager to enter into a Reimbursement Agreement with KSL Land Corporation for street improvements to Madison Street subject to the City Attorney's approval as to the form of the agreement; and do not appropriate $63,000 from City Infrastructure Funds to an account established specifically for this agreement, or; 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer A�prov d for submission hxi- Thomas P. Genovese City Manager 211 TAMDEMCOUNCIU 1999\991221 f. wpd 03 La� •c v S OF Minute Action of the City Council Date: December 22, 1999 To: Chris Vogt Meeting Date: December 21, 1999 Item No: 5 - Business Session Title: Consideration of a Reimbursement Agreement for Street Improvements to Madison Street Adjacent to Tract 29136 - KSL t was moved by Councilman Sniff, seconded by Councilwoman Henderson toauthorize the City Manater to enter into a Reimbursement Agreement with KSL Land Corpration for street improvements to Madison Street subject to the City Attorney's approval as to the form of the agreement; and appropriate $63,000 from the City Infrastructure Funds to an account established specifically for this agreetmen. The motion carried by the following vote: AYES: 5 NOES: 0 ABSTAIN 0 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) § CITY OF LA QUINTA ) Adolph, Henderson, Perkins, Sniff, Pena None None I, June S. Greek, City Clerk of the City of La Quinta hereby certify, under penalty of perjury, that the foregoing is a true and correct excerpt from the minutes of the action taken by the La Quinta City Council at a meeting held Tuesday, December 21, 1999. S��, Q$. Jun reek, CMC/AAE City Clerk [SEAL] 212 V � �CFy OF tNt O Minute Action of the City Council Date: December 22, 1999 To: KSL Land Corporation Meeting Date: December 21, 1999 Item No: 5 - Business Session Title: Consideration of a Reimbursement Agreement for Street Improvements to Madison Street Adjacent to Tract 29136 - KSL t was moved by Councilman Sniff, seconded by Councilwoman Henderson toauthorize the City Manater to enter into a Reimbursement Agreement with KSL Land Corpration for street improvements to Madison Street subject to the City Attorney's approval as to the form of the agreement; and appropriate $63,000 from the City Infrastructure Funds to an account established specifically for this agreetmen. The motion carried by the following vote: AYES: 5 NOES: 0 ABSTAIN 0 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) § CITY OF LA QUINTA 1 Adolph, Henderson, Perkins, Sniff, Pena None None I, June S. Greek, City Clerk of the City of La Quinta hereby certify, under penalty of perjury, that the foregoing is a true and correct excerpt from the minutes of the action taken by the La Quinta City Council at a meeting held Tuesday, December 21, 1999. J ne . reek, CMC/AAE City lerk [SEAL] 213 Tdy 4 4a Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21, 1999 CONSENT CALENDAR: ITEM TITLE: / STUDY SESSION: Discussion of Art and Craft Show Regulations PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the December 7, 1999, Council meeting, under Written Correspondence, the Chamber of Commerce requested (Attachment 1) that the City consider modifying the Temporary Outdoor Event regulations to allow weekend art shows. The Council referred the matter to staff and requested it be scheduled for this meeting for discussion. The current regulations, Section 9.100.140 Temporary Outdoor Events, limit events not to exceed ten days and not more than four times in a calendar year (Attachment 2). Staff has reviewed these regulations and is providing three alternatives that would address the Chamber of Commerce's concerns. 1. Alternative 1 (Attachment 3) allows the Community Development Director to approve the temporary use permit, or refer the application to the Planning Commission. All art and craft shows can be approved for ten calendar days in a 30-day period, except during any City -sponsored events. 2. Alternative 2 (Attachment 4) allows the Community Development Director to approve the temporary use permit or refer the application to the Planning Commission, but any event which exceeds ten consecutive days is to be referred to the Planning Commission. - 214 CCJH.00a 3. Alternative 3 (Attachment 5) is a rewrite of the temporary use permit process to not require a temporary use permit for events that are less than ten calendar days. Events greater than 5,000 people will be subject to review and approval by the Department Directors. Events greater than ten days must also follow the temporary outdoor permit process. Art and craft shows shall not be held during City -sponsored functions. In order to amend the Zoning Code,a Public Hearing before the Planning Commission and City Council would have to be scheduled. If so directed, staff could initiate such an amendment at the City's expense. The matter is before you for discussion. Respectfully submitted, 3rry mrman ommunity Development Director Approved for submission by: �,-Thomas P. Genovese, City Manager Attachment: 1. Letter from the Chamber of Commerce dated November 23, 1999 2. Current regulations Proposed regulations 3. Section 9.100.140 Alternative 1 4. Section 9.100.140 - Alternative 2 5. Section 9.100.140 - Alternative 3 002 215 COH.00a ATTACHMENT 1 November 23, 1999 John Pena, Mayor City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Dear Mayor Pena, OFT @ OFS� 1? `4-Z NOV 2 4 FR O F co7 7- --` Over the past several years West Fest Productions has put on weekend arts and crafts shows in the Plaza La Quinta shopping center. These shows are generally held during the high season. Without question, the shopping center has shown growth in weekend traffic on art show weekends, which can be tracked to increased retail sales. Unfortunately, the City's new regulations preclude these shows from occurring more than four times in a calendar year. (Section 9.100.140 45 - Temporary Outdoor Events). The effect in our estimation will be harmful to the center. We would like to formally request that this regulation be reversed and modified to accommodate these shows. It doesn't seem that this regulatory provision should apply to weekend arts and crafts shows, especially where there is such a positive impact on commerce and retail sales. Thank you for your reconsideration. Please advise when this might be discussed at a council meeting. J Sincerely, Shelly Mohris Chairperson of the Board Cc: Terry Henderson, Mayor Pro -Tern Stanley Sniff, Council Member Don Adolph, Council Member Ron Perkins, Council Member Tom Genovese, City Manager Jerry Herman, Community Development Director '61 011ilfhl C /11111117t7 Of 216 At L1ff4'c !'','E" ='_ ; , 'd 01lUlhl. L 4 p? ° ; �J� ! O 4 '60-504-3100 far 7o0-;04-3J11 ATTACHMENT 2 CURRENT REGULATIONS 9.100.140 Temporary Outdoor Events. Temporary outdoor events include, but are not limited to pageants, fairs, carnivals, large athletic, religious or entertainment events, and large neighborhood or community gatherings in temporary facilities. Such activities may be permitted in compliance with the following provisions: 1. A temporary use permit shall be approved by the Community Development Director for gather- ings of 50 to 300 people. The temporary use permit shall be approved by the Planning Commission as a business item for gatherings of 300 people or more. (Number of persons shall include spectators and participants.) 2. Applications for permits or certificates required by this Section shall be referred by the Community Development- Director to other affected City departments or other public agencies for review and comment. 3. The following findings shall be made by the decision -making authority in conjunction with approval of a temporary use permit: a. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. b. There is adequate area to conduct the event and to accommodate the anticipated attendance. c. Sufficient parking will be provided for the anticipated attendance. d. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. (Approval by the health officer may be required.) e. Fire protection plans and facilities have been provided to the satisfaction of the Fire Marshal. f. Security plans and facilities have been provided to the satisfaction of the Sheriff. g. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. 217 005 4. Activities conducted on property owned by or leased to the city and public road rights -of -way may require an encroachment permit issued by the Public Works Director. 5. The event shall not exceed ten consecutive days. Events recurring more than four times in a calendar year are not considered temporary and shall not be eligible for approval under this . Section. 6. A cash bond or other guarantee for removal of the temporary use and cleanup and restoration of the activity site to its condition before the event within seven days of the event's conclusion shall be required. 7.. Other applicable permits such as building, electrical, health and tent permits, shall be obtained by the applicant. 8. Signs for the event shall be allowed as follows: a. Maximum of one temporary banner per street frontage, not to exceed 32 sq.ft. b. Maximum one temporary portable sign on- or off -site on private property, not to exceed 55 sq.ft. c. Maximum 30 off -site temporary directional signs, 9 square feet in area, subject to the provisions of Section 9.160.060; Paragraphs C through H with the exception of Paragraph E. (Revised 4/97) d: Maximum 15 bunting signs, with maximum size to be approved by the Director of Community Development. e. Posting period, locations, and related details shall be as approved in the temporary use permit for the event. f. Other signs and advertising devices, such as pennants, flags, A -flame signs, are prohibited. ATTACHMENT 3 ALTERNATIVE 1 9.100.140 Temporary Outdoor Events. Temporary outdoor events include, but are not limited to pageants, fairs, carnivals, large athletic, religious or entertainment events, and large neighborhood or community gatherings in temporary facilities. Such activities may be permitted in compliance with the following provisions: 1. A temporary use permit shall be approved by the Community Development Director people. The temporary use permit may be referred to the Planning Commission as a Business Item fef gathefimgs of 300 people of rnefe. at the discretion of the Director. 2. Applications for permits or certificates required by this Section shall be referred by the Community Development Director to other affected City departments or other public agencies for review and comment. 3. The following findings shall be made by the decision -making authority in conjunction with approval of a temporary use permit: a. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. b. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. d. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. (Approval by the health officer may be required.) e. Fire protection plans and facilities have been provided to the satisfaction of the Fire Marshal. f. Security plans and facilities have been provided to the satisfaction of the Sheriff. g. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe 2� 9 manner with minimal disruption to local traffic circulation. 007 CAMy Documents\WPDOCS\TempUse AItl .wpd 4. Activities conducted on property owned by or leased to the city and public road rights -of -way may require an encroachment permit issued by the Public Works Director. 5. The event shall not exceed ten consecutive days. Events recurring more than four times in a calendar yipar are not considered temporary and shall not be eligible for approval under this Section. Provide however, five art and craft shows may be approved for ten calendar days in a 30-day period, except during City sponsored events.. 6. A cash bond or other guarantee for removal of the temporary use and cleanup and restoration of the activity site to its condition before the event within seven days of the event's conclusion shall be required. 7. Other applicable permits such as building, electrical, health and tent permits, shall be obtained by the applicant. 9. Signs for the event shall be allowed as follows: a. Maximum of one temporary banner per street frontage, not to exceed 32 sq.ft. b. Maximum one temporary portable sign on- or off -site on private property, not to exceed 55 sq.ft. C. Maximum 30 .off -site temporary directional signs, 9 square feet in area, subject to the provisions of Section 9.160.060, Paragraphs C through H with the exception of Paragraph E. d. Maximum 15 bunting signs, with maximum size to be approved by the Director of Community Development. e. Posting period, locations, and related details shall be as approved in the temporary use permit for the event. f. Other signs and advertising devices, such as pennants, flags, A -frame signs, are prohibited. CAMy Documents\WPDOCS\TempUse AItl .wpd u08 22Q ATTACHMENT 4 ALTERNATIVE 2 9.100.140 Temporary Outdoor Events. Temporary outdoor events include, but are not limited to pageants, fairs, carnivals, large athletic, religious or entertainment events, and large neighborhood or community gatherings in temporary facilities. Such activities may be permitted in compliance with the following provisions: 1. A temporary use permit shall be approved by the Community Development Director people. The temporary use permit she" be appFeved by may be referred to the Planning Commission as a Business Item at the discretion of the Director. 2. Applications for permits or certificates required by this Section shall be referred by the Community Development Director to other affected City departments or other public agencies for review and comment. 3. The following findings shall be made by the decision -making authority in conjunction with approval of a temporary use permit: a. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. b. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. d. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. (Approval by the health officer may be required.) e. Fire protection plans and facilities have been provided to the satisfaction of the Fire Marshal. f. Security plans and facilities have been provided to the satisfaction of the Sheriff. g. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. 221 CAMy Documents\WPDOCS\TempUse AIt2.wpd U 0 ` 4. Activities conducted on property owned by or leased to the city and public road rights -of -way may require an encroachment permit issued by the Public Works Director. 5. The event shall not exceed ten consecutive days. Events recurring more than four times in a calendar year eFe not eensideFed ternpefeFy and she" not be eligible approval undef this Seetien shall be referred to the Planning Commission for action. 6. A cash bond or other guarantee for removal of the temporary use and cleanup and restoration of the activity site to its condition before the event within seven days of the event's conclusion shall be required. 7. Other applicable permits such as building, electrical, health and tent permits, shall be obtained by the applicant. 9. Signs for the event shall be allowed as follows: a. Maximum of one temporary banner per street frontage, not to exceed 32 sq.ft. b. Maximum one temporary portable sign on- or off -site on private property, not to exceed 55 sq.ft. C. Maximum 30 off -site temporary directional signs, 9 square feet in area, subject to the provisions of Section 9.160.060, Paragraphs C through H with the exception of Paragraph E. d. Maximum 15 bunting signs, with maximum size to be approved by the Director of Community Development. e. Posting period, locations, and related details shall be as approved in the temporary use permit for the event. f. Other signs and advertising devices, such as pennants, flags, A -frame signs, are prohibited. - 222 CAMy Documents\WPDOCS\TempUse AIt2.wpd 010 ATTACHMENT 5 ALTERNATIVE 3 9.100.140 Temporary Outdoor Events. Temporary Uses: Any use that is less than 30 days in duration and held at an existing commercial facility that can accommodate the proposed activity either inside a building, or on the surrounding outside grounds. Improved parking lots may be used for outdoor events provided adequate parking is provided. The following requirements shall be met: 1. Special events (1-10 calendar days per month) - A Temporary Use Permit is not required to be processed by the Community Development Department for approval provided the applicant abides by the requirements set forth in Section 9.100.145 of the Zoning Code, which includes clearances from various public agencies and other City Departments (e.g., tent/bleacher permit, encroachment permit, etc.). Prior to holding the event, the applicant shall submit a letter to the Code Compliance Department informing them of the event dates, times and projected number of people involved, along with any clearance letters from affected public agencies. A letter from the property owner approving the event shall be attached. Any event exceeding 5,000 people shall be approved by the Community Development Director, Building and Safety Director and Public Works Director. Special provision: No arts and crafts shows shall be permitted to be held during special events hosted and/or sponsored by the City of La Quinta, unless otherwise approved by the Community Development Director. 2. Special events (11 calendar days up to 30 days per month) - A Temporary Use Permit shall be submitted to the Community Development Department for review and approval prior to'having an event exceeding 10 calendar days. The application shall be processed in accordance with the provisions of Section 9.100.145 of the Zoning Code. Applications shall be submitted to the City a minimum of 30 days before the event commencing ensuring adequate time to process event paperwork and obtain public agencies clearances. The Community Development Director may forward these application requests to the Planning Commission at his or her own discretion. Special provision: No arts and crafts shows shall be permitted to be held during special events hosted and/or sponsored by the City of La Quinta, unless otherwise approved by the Community Development Director. CAMy Documents\WPDOCS\TempUse-AIt3.wpd U11 3. Temporary uses that require a TUP to be approved by the Community Development Department are: Christmas Tree Sales (Section 9.100.080), Halloween Pumpkin Sales (Section 9.100.090), Produce/Flower Stands (Section 9.100.100), and Outdoor Vendors (9.100.110). 9.100.145 Temporary Outdoor Event Standards 1. Applications for permits or certificates required by this Section shall be referred by the Community Development Director to other affected City departments or other public agencies for review and comment. 2. The following findings shall be made by the decision -making authority in conjunction with approval of a temporary use permit: a. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. b. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. d. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. (Approval by the health officer may be required.) e. Fire protection plans and facilities have been provided to the satisfaction of the Fire Marshal. f. Security plans and facilities have been provided to the satisfaction of the Sheriff. g. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. 3. Activities conducted on property owned by or leased to the city and public road rights -of -way may require an encroachment permit issued by the Public Works Director. 4. A cash bond or other guarantee for removal of the temporary use and cleanup and restoration of the activity site to its condition before the event within seven days of the event's conclusion shall be required. CAMy Documents\WPDOCS\TempUse-AIt3.wpd u12 ., . 2 2 4 5. Other applicable permits such as building, electrical, health and tent permits, shall be obtained by the applicant. 6. Signs for the event shall be allowed as follows: a. Maximum of one temporary banner per street frontage, not to exceed 32 sq.ft. b. Maximum one temporary portable sign on- or off -site on private property, not to exceed 55 sq.ft. C. Maximum 30 off -site temporary directional signs, 9 square feet in area, subject to the provisions of Section 9.160.060, Paragraphs C through H with the exception of Paragraph E. d. Maximum 15 bunting signs, with maximum size to be approved by the Director of Community Development. e. Posting period, locations, and related details shall be as approved in the temporary use permit for the event. f. Other signs and advertising devices, such as pennants, flags, A -frame signs, are prohibited. CAMy Documents\WPDOCS\TempUse-AIt3.wpd 013 225 T4'�t 4 4a Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21 , 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Zt- Discussion Regarding the Bermuda Dunes Area Preliminary Annexation Analysis PUBLIC HEARING: RECOMMENDATION: Discuss the scope, findings and options presented in the Preliminary Annexation Analysis and provide staff with direction. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council directed staff to evaluate annexing the Bermuda Dunes area as part of the Fiscal Year 1999-2000 Economic Development Plan implementation activities. Staff commissioned the Rosenow Spevacek Group (RSG) to prepare a Preliminary Annexation Analysis (Attachment 1). The first task was to formulate assumptions regarding future development, population growth, service levels and associated costs, and potential revenue constraints. Further, the City Engineer conducted a windshield survey and prepared near and long- term capital improvement cost estimates. The primary assumptions used in the Analysis are as follows: 1. The City would annex the entire Bermuda Dunes area (Study Area), which is generally bounded by the City of Palm Desert to the west, Interstate 10 to the north, the City of Indio to the east, and the City of La Quinta to the south. The Study Area encompasses approximately 2,020 acres of property and an estimated 1999 population of 6,433 residents. 226 C:\My Documents\WPDOCS\CCJH.008 2. Approximately 50% of the land area is developed. Residential is the primary land use. Secondary existing uses include resort, industrial, commercial and aviation. The County of Riverside General Plan designates the remaining 1056 acres of undeveloped property for the following uses: 991 acres for residential, 54 acres for industrial and 11 acres for commercial. Based upon existing permitted densities, this would generate 3,280 new residential units, 705,672 square feet of new industrial space, and 105,902 square feet of new commercial space. At build out, the Study Area's population will total an estimated 12,600 persons. These assumptions. were based upon the County General Plan, pending and approved projects, and current development patterns. 3. Subsequent to annexation, municipal service levels and public infrastructure would be improved to those enjoyed by La Quinta residents. The Preliminary Annexation Analysis indicates that the Study Area service costs would exceed Study Area revenues throughout the 25-year review period. This is due to the following circumstances: Permitted land uses for the remaining vacant property facilitates a 96% increase in the number of dwelling units, but only a 19% increase in revenue generating uses. These future nonresidential uses include only 11 acres of retail and 54 acres of industrial. 2. Sheriff service levels in the Study Area are lower than those provided to La Quinta residents. Given the City's standards, upon annexation, a dedicated patrol beat (five deputies year around), a Community Services Officer and an additional member of the Investigation Support Team would need to be added. Sheriff's contract costs would increase by $895,292 the first year, with additional increases as the Study Area's population grows. 3. Review of Study Area infrastructure indicates initial capital improvement needs of $8.0 million, and total improvement needs to accommodate build out of $1 1 .0 million. The Preliminary Annexation Analysis outlines measures that could increase revenue, reduce service costs and favorably balance Study Area revenues and expenditures. These measures involve the following: 1. Increase lodging, resort and commercial uses while reducing residential uses. Lodging, resort, and commercial uses could generate significant tax revenue to fund new service levels and capital improvement needs. 2. Adjust the Development Impact Fee Program to fund future capital improvements as new development takes place. 002 C:\My Documents\WPD0CS\CCJH.008 Ii 227 3. Assess the interest of Study Area residents and property owners in establishing a special assessment district to fund some of the Area's existing capital improvement needs. Staff is seeking City Council comment on the Preliminary Annexation Analysis and direction regarding areas for future study. Respectfully submitted, Je r Herm n / Cqtnmunity Development Director Approved for submission by, Thomas P. Genovese, City Manager Attachment: 1. Preliminary Annexation Analysis 003 228 C:\My Documents\WPDOMCUH.008 CITY OF LA QUINTA BERMUDA DUNES AREA PRELIMINARY ANNEXATION ANALYSIS December 15, 1999 PREPARED BY: ROSENOW SPEVACEK GROUP, INC. 540 NORTH GOLDEN CIRCLE, SUITE 305 004 ^ ^ f.J SANTA ANA, CALIFORNIA 92705 fJ. PRELIMINARY ANNEXATION ANALYSIS BERMUDA DUNES AREA TABLE OF CONTENTS Introduction......................................................................................................................................1 Executive Summary and Recommendations...................................................................................1 OperatingFiscal Anpcts................................................................................................................ 1 Capital k p menent Fiscal kzpzcts................................................................................................ 2 ExistingSetting.................................................................................................................................3 Pre -Annexation Services....................................................................................................................4 GeneralServices........................................................................................................................... 4 Countyof Rizrm& General Fund................................................................................................... 4 OtherService Providers................................................................................................................4 CawzV Re bu&pnent Agency - Desert Ca ww7ities Re kabp rent Prq*........................................ 4 Landscape and Lighting Assessne7t District No. 89-1-C.onsolidatai.................................................. 4 CamtyService Areas 121 and 152................................................................................................. 4 Anticipated Post -Annexation Services and Impacts on City...............................................................6 General Fund. 3 Recuures...................................................................................................................................... 6 Expendium................................................................................................................................ 7 GasTax Fund.............................................................................................................................. 7 Capital Improvements 7 NextSteps and Annexation Process..................................................................................................9 230 005 F:\RSG\LAQU INTA\ANNEXATION\REPORT3. DOC PRELIMINARY ANNEXATION ANALYSIS BERMUDA DUNES AREA INTRODUCTION The City of La Quinta ("City") is contemplating annexation of the Bermuda Dunes vicinity ("Study Area"). The Study Area is located within unincorporated Riverside County ("County"), as depicted on Exhibit 1. If an annexation effort is pursued, the City must submit an application to the Riverside County Local Agency Formation Commission ("LAFCO"), which would include an analysis of the annexation proposal's fiscal impacts. This report presents a preliminary analysis of the fiscal impacts of annexation. Rosenow Spevacek Group, Inc. ("RSG") has developed this report to assist the City in assessing the effects of annexation and to outline a course of action to pursue the effort. The Study Area is bound by the City of Palm Desert city limits along Washington Street to the west, Interstate 10 to the north, the City of Indio city limits near Jefferson Street to the east, and the City of La Quinta city limits along Fred Waring Drive to the south. RSG estimates that the total size of the Study Area is approximately 2,020 acres. EXECUTIVE SUMMARY AND RECOMMENDATIONS RSG's analysis concludes that, because of the City's significantly higher levels of municipal services, annexation of the Study Area would provide widespread service enhancements to Study Area residents and businesses. Areas of acute service enhancements include police, code enforcement, and public works maintenance. However, funding the City's higher service levels would necessitate development of substantially more revenue -generating resort, hospitality, commercial, and industrial uses than has been historically proposed for the Study Area. The fiscal impacts of annexation of the Study Area are summarized below: OPERATING FISCAL IMPACTS ISSUE: Both today and at buildout, the Study Area is, and will be, primarily a residential community. Because residential uses generally do not generate General Fund revenues, annexation of the Study Area is anticipated to have a detrimental impact on the City's General Fund. Consequently, the City would be required to: (1) absorb these impacts, (2) pursue voter approval for a tax increase to offset revenue shortfalls, or (3) modify the land use plan to permit development of more revenue -generating uses. ■ FISCAL IMPACT: RSG projects a first year General Fund shortfall of $523,563, increasing to $2,961,496 upon buildout. ■ POTENTIAL SOLUTIONS: The City could absorb the revenue shortfall with existing surplus General Fund revenues. While this may be a simple short-term alternative, long-term absorption of these costs may not be feasible as other City service costs increase. ROSENOW SPEVACEK GROUP, INC. 1 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 15, 1999 CITY OF LA QUINTA uos 231 Encourage development of additional revenue generating uses, such as resort, commercial uses along the Interstate 10 Corridor. With an apparent trend towards locating regional retailers along the Interstate 10 Corridor, the City could alter the land use plan for the Study Area and designate more property for retail commercial use. Under the County General Plan, only 11 of the 2,020 acres in the Study Area are currently planned for retail commercial use. RSG estimates another 61 acres of retail commercial uses would be needed to generate enough sales tax revenue to offset the $2,961,496 General Fund shortfall projected at buildout. Some of the manufacturing use properties along Country Club Drive could be rezoned to commercial uses. Further investigation of the viability of retail versus manufacturing uses would be needed. The City could also consider rezoning vacant, residentially designated property to commercial. This would have a dual benefit: increase sales taxes and reduce service costs by lowering the number of dwellings and households in the Study Area. CAPITAL IMPROVEMENT FISCAL IMPACTS ISSUE: The Study Area requires substantial capital improvements to elevate roadways to the City's higher standards, as well as additional improvements to meet ultimate (buildout) demands. FISCAL IMPACT: Based on projections from the City Public Works Department, interim improvements to the City's standards could entail an $8 million expenditure. Ultimate improvement costs could reach nearly $11 million, for a total capital improvement need of $19 million. ■ POTENTIAL SOLUTIONS: Adjust City's Development Impact Fee program to fund $19 million of ultimate improvements caused by future development. ■ Consider levying special assessments to meet capital improvement needs in developed areas, where Development Impact Fees cannot be exacted. ROSENOW SPEVACEK GROUP, INC. 2 PRELIMINARY ANNEXATION ANALYSIS 232 DECEMBER 15, 1999 CITY OF LA QUINTAL 007 7 EXISTING SETTING The Study Area is approximately 2,020 acres in size, and contains an estimated 6,433 residents according to a December 1999 study by National Decision Systems. Major land uses in the Study Area are residential, resort, industrial, commercial vacant, and aviation uses. Approximately one half of the Study Area (1,175 acres) is developed; the remaining 845 acres of undeveloped land includes 780 acres of future residential uses, 54 acres of future industrial uses, and 11 acres of future commercial uses. Breakdown of Existing Land Uses Developed ■ Undeveloped - Future Res. ❑ Undeveloped - Future Ind/Comm As the Study Area builds out under the County General Plan, the number of residential units will increase from the 3,446 existing today, to 6,726 permitted. As a result, the Study Area's population will increase by 96%, to 12,600. The County General Plan does not envision the same level of development for commercial and industrial uses; RSG's research indicates that only another 65 acres of commercial and industrial uses are proposed for the Study Area, representing an increase of less than 19% over the 356 acres of existing commercial and industrial uses today. The imbalance of future residential and nonresidential uses planned for the Study Area impairs the ability of the area to independently generate sufficient tax revenues to support service costs, because residential uses typically generate most of the municipal expenditures, while commercial and industrial use typically generate the majority of tax revenues. ROSENOW SPEVACEK GROUP, INC. 3 PRELIMINARY ANNEXATION ANALYSIS 233 DECEMBER 15, 1999 CITY OF LA QUINTA u 0 3 PRE -ANNEXATION SERVICES Several agencies provide the municipal services to the Study Area, as described below: GENERAL SERVICES COUNTY OF RIVERSIDE GENERAL FUND The County's General Fund provides most essential operational services in the Study Area. These services include basic law enforcement, planning/building, public works, and general government. There are no park or recreational facilities currently in the Study Area. Upon annexation, the City would be responsible for all municipal services provided by the County General Fund. Revenues would be shifted to the City pursuant to the Master Property Tax Agreement (City Council Resolution 83-28). The Master Property Tax Agreement provides that 25% of the County's property tax levy (outside the Redevelopment Project Area boundaries) is to be shifted to the City of La Quinta; all other tax revenues (sales, property transfer, etc.) are transferred to the City in their entirety. OTHER SERVICE PROVIDERS COUNTY REDEVELOPMENT AGENCY - DESERT COMMUNITIES REDEVELOPMENT PROJECT On December 22, 1986, the County Board of Supervisors adopted the Redevelopment Plan for Desert Communities Redevelopment Project, thereby entitling the County's Redevelopment Agency to collect all future property tax revenue growth in the Project Area. The Project Area, which includes the merged Redevelopment Project Area No. 4 and the Airports-1998 Project Area, is comprised of numerous noncontiguous areas located throughout the County, totaling 26,809 acres. Less than 1.5% of the Study Area lies within the Project Area, including commercial properties along Washington Street, immediately north and south of 42nd Avenue. The County's Redevelopment Agency retains all property tax revenues in excess of amounts received in 1986-87. Upon annexation, tax increment revenue from any new development, increases in property values, or property sales within the Project Area would not be paid to the City. LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 89-1-CONSOLIDATED The County currently operates a Landscaping and Lighting Assessment District (89-1-Consolidated) that maintains the median on 42nd Avenue between Lima Hall Road and Glass Drive. Median maintenance is funded by property owner assessments that are currently $178.58 per acre per year. A total of 113 property owners are assessed. Upon annexation, RSG has assumed that the City and County would jointly administer this Landscaping and Lighting Assessment District to continue maintenance of this median in the Study Area. COUNTY SERVICE AREAS 121 AND 152 There are two County services areas (CSA) that provide municipal services to the Study Area. CSA 121 provides street lighting to portions of the Study Area, as well as other unincorporated areas north of Interstate 10. The County currently collects approximately $20,000 in property taxes each year to fund street lighting operation costs. Upon annexation, the City may detach the Bermuda Dunes portion of CSA 121 and collect these property taxes directly through the City's general property tax levy. A second County service ROSENOW SPEVACEK GROUP, INC. 4 PRELIMINARY ANNEXATION ANALYSIS' DECEMBER 15, 1999 CITY OF LA QUINTA 23� U09 area in the Study Area is CSA 152 that funds street sweeping costs throughout the County and in the Study Area. Upon annexation, the City would receive this property tax revenue that would offset approximately 25% of the street sweeping costs in the Study Area. ROSENOW SPEVACEK GROUP, INC. DECEMBER 15, 1999 PRELIMINARY ANNEXATION ANALYSIS CITY OF LA QUINTA 235 U10 ANTICIPATED POST -ANNEXATION SERVICES AND IMPACTS ON CITY Upon annexation, the City of La Quinta would be responsible for providing all municipal services to the annexed area. This report analyzes the forecasted marginal or incremental cost of City services, as well as the revenues that could be reasonably expected to fund such services. The funds impacted by annexation include the General Fund, Gas Tax and Capital Improvements Funds. A summary of these revenue and expenditure impacts projected in the first, fifth, tenth and twenty-fifth (assumed buildout) years of annexation is presented in Table 1. GENERAL FUND With the exception of road maintenance, most operational services would be provided through the City's General Fund. Revenues and expenditures projected for the Study Area are enumerated below. REVENUES Table 2 projects impacts to General Fund revenues. The primary sources of General Fund operating revenues would be property taxes, motor vehicle license fees and sales taxes. Other sources of General Fund revenues include franchise taxes, document transfer taxes, AB 939 recycling fees, Proposition 172 supplemental sales taxes, fines and forfeitures, sales of publications and maps, and property transfer taxes. Other revenues not specifically identified in Table 2 (such as fees and licenses) are offset by service costs and excluded from this analysis. The County currently operates a Landscaping and Lighting Assessment District (89-1-Consolidated) that maintains the median on 42nd Avenue between Lima Hall Road and Glass Drive. Median maintenance is funded by property owner assessments that are currently $178.58 per acre per year. A total of 113 property owners are assessed. Upon annexation, RSG has assumed that the City and County would jointly administer this Landscaping and Lighting Assessment District to continue maintenance of this median. There are two County services areas (CSA) that provide municipal services to the Study Area. CSA 121 provides street lighting to portions of the Study Area, as well as other unincorporated areas north of Interstate 10. The County currently collects approximately $20,000 in property taxes each year to fund street lighting operation costs. Upon annexation, the City may detach the Bermuda Dunes portion of CSA 121 and collect these property taxes directly through the City's general property tax levy. A second County service area in Bermuda Dunes is CSA 152 that funds street sweeping costs throughout the County and in Bermuda Dunes. Upon annexation, the City would receive this property tax revenue that would offset approximately 25% of the street sweeping costs in Bermuda Dunes. The revenue forecast assumes some increases in revenues to account for inflationary factors over the 25- year duration of this analysis. These assumptions are briefly summarized below: 3.5% annual increase in property assessed values to account for Proposition 13 adjustments and resales; 2.5% annual increase in taxable sales and transient occupancy taxes; and 2% annual increase in franchise taxes, sales of maps and publications, fines and forfeitures, and AB 939 recycling fees. ROSENOW SPEVACEK GROUP, INC. 6 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 15, 1999 CITY OF LA QUINTA 236 011 EXPENDITURES Estimated annual General Fund expenditures are itemized in Table 3. The largest General Fund expenditures relate to public safety services. Public safety cost estimates were compiled by RSG, based on discussions with the Riverside County Sheriff's Department. According to the Sheriff's Department, annexation of the Study Area to La Quinta would result in a higher level of service than Bermuda Dunes residents currently enjoy; this would result from an increased physical presence of patrol cars and increased patrol resources available to meet peak levels of service. Annexation would provide Bermuda Dunes residents with a dedicated patrol beat (5 deputies year round), a community services officer, and an additional member of the investigation support team. Currently, Sheriff deputies patrol areas outside Bermuda Dunes, including Sun City, and other unincorporated areas as much as 35 miles away. Also the Sheriff does not provide a community services officer or additional investigation support to Bermuda Dunes. Other General Fund operating expenditures relate to City Clerk, Finance, Community Services, Building and Safety, Community Development, and Public Works maintenance functions. RSG's assumed service enhancements for these areas include incremental staffing and supply increases to absorb the impact of the increased service demands from the annexed area. The projections of City costs incorporate the following assumptions to account for cost inflation: 3.5% annual increase in public safety contract costs, with some economies of scale benefits realized as the area builds out; 2.5% annual increase in City Clerk supply costs, fiscal personnel costs, code compliance costs, animal control program expenditures, planning personnel costs, and street maintenance costs; and A contingency factor equal to 10% of the total annual expenditures. GAS TAX FUND Upon annexation, the City's Gas Tax Fund would be entitled to State subventions pursuant to Sections 2105, 2106, 2107, and 2017.5 of the Streets and Highways Code. These revenues are apportioned to the City by the state on a per capita basis, except for Section 2107.5 subventions, which are determined by population thresholds. These funds could be employed by the City to underwrite road maintenance projects either in the annexed area, or elsewhere in the City. Table 4 summarizes annual Gas Tax Fund revenues. CAPITAL IMPROVEMENTS The City Public Works department conducted an analysis of Study Area roadway needs in September 1999. This analysis characterized public street improvement needs into two categories. The first is referred to as the "Interim Condition" which would result in improvements that elevate the condition of existing traffic lanes to the City's higher standards. Interim Condition improvements do not involve increasing of roadway capacity. The second category is the "Ultimate Condition" which involves improvements to increase capacity to accommodate future buildout. Together, the Interim Condition and Ultimate Condition improvements result in the total cost of roadway improvements in the Study Area. Currently, the City does not have a funding mechanism to construct these improvements. In general, RSG understands that the City may fund some of these costs through development exactions pursuant to the ROSENOW SPEVACEK GROUP, INC. 7 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 15, 1999 CITY OF LA QUINTA 237 u12 City's Development Fee Program. The extent that the Development Fee can accommodate these costs is not known at this time. Any shortfalls in Development Fees would either need to be deferred, or made up by the City, through other resources (such as state and federal grants and road fund revenues) used to fund capital improvements throughout the City. Indeed, the Study Area does not generate surplus operating revenues that can be pledged to meet infrastructure program needs in the Study Area. ROSENOW SPEVACEK GROUP, INC. DECEMBER 15, 1999 23€3 PRELIMINARY ANNEXATION ANALYSIS CITY OF LA QUINTA 0 13 NEXT STEPS AND ANNEXATION PROCESS If the City desires to pursue annexation of the Study Area, RSG recommends that the City first consider the market viability of revenue generating uses in the Study Area, such as hotels, regional -serving retail space, wholesalers, and industrial space. These uses will be necessary to ensure that the City's General Fund collects sufficient revenues to offset service costs. Otherwise, development of service -demanding residential uses will significantly curtail the ability of the City to meet service needs, and the City could be forced to consider a reduction in services in the Study Area. If the City desires to proceed with an annexation application, the City would need to do the following: 1) Amend the City's Sphere of Influence to include the proposed annexed area. 2) Enter into a pre -annexation agreement with the County of Riverside to provide the City the ability to review future development proposals, and facilitate future annexations of the Study Area as the area builds out. 3) Prepare a plan for services that assesses current service providers, current City service levels, and the City services to be extended. 4) Prepare and submit a fiscal impact analysis that assesses the annexation's effects on both the City and the County. 5) Conduct at least one public workshop to discuss the annexation proposal with affected residents. ROSENOW SPEVACEK GROUP, INC. 9 PRELIMINARY ANNEXATION ANALYSIS DECEMBER 15, 1999 CITY OF LA QUINTA 239 014 EXHIBIT 1 STUDY AREA MAP BERMUDA DUNES ANNEXATION AREA TABLE 1 - FUND SUMMARY Year 1 Year 5 Year 10 Buildout KEY ASSUMPTIONS Residential Units 3,446 4,102 4,758 6,726 Residential Population (Permanent 6,433 7,700 8,900 12,600 New Retail Development (sq ft) - - - 105,902 New Industrial Development (sq ft) - - 100,000 1,058,312 GENERALFUND Revenues $ 992,961 $ 1,290,405 $ 1,540,145 $ 2,950,988 Expenditures 1,516,524 1,889,352 2,475,207 5,912,484 Revenues Less Expenditures $ (523,563) $ (598,947) $ (935,062) $ (2,961,496) GAS TAX FUND Revenues $ 115,022 $ 137,676 $ 159,132 $ 226,288 Expenditures n/a n/a n/a n/a Revenues Less Expenditures n/a n/a n/a n/a CAPITAL IMPROVEMENT FUND (Cumulative Costs) Interim Improvement Cost $ - $ 8,341,344 $ 8,341,344 $ 8,341,344 Ultimate Improvement Cost - - 11,055,161 11,055,161 Total Cost $ - $ 8,341,344 $19,396,505 $19,396,505 TABLE 2 - GENERAL FUND REVENUES Year 1 Year 5 Year 10 Buildout Taxes Property Tax General Fund $ 302,946 $ 424,555 $ 594,473 $ 1,708,027 CSA 121 (street lighting) 20,000 20,000 20,000 20,000 CSA 152 (street sweeping) 4,500 4,500 4,500 4,500 Assessment 89-1-C 14,700 14,700 14,700 14,700 Document Transfer Tax 29,393 41,168 41,168 57,477 Sales Tax 126,387 201,597 201,597 228,088 Proposition 172 Sales Tax 3,160 5,040 5,040 5,702 Transient Occupancy Tax 53,136 58,652 58,652 66,360 Franchise Tax 103,965 122,001 141,015 199,639 Subtotal $ 658,186 $ 892,213 $ 1,081,144 $ 2,304,492 Licenses and Fees Business License Fees $ 8,000 $ 8,000 $ 8,000 $ 8,000 Other Licenses & Fees Cost Offset Cost Offset Cost Offset Cost Offset Sale of Maps and Publications 1,385 1,625 1,878 2,659 Subtotal $ 9,385 $ 9,625 $ 9,878 $ 10,659 Intergovernmental Motor Vehicle License $ 286,654 $ 343,112 $ 396,584 $ 561,456 Fines & Forfeitures 12,178 14,290 16,517 23,384 AB 939 (Recycling Fees) 26,558 31,165 36,022 50,997 Subtotal $ 325,390 $ 388,567 $ 449,123 $ 635,837 Total $ 992,961 $ 1,290,405 $ 1,540,145 $ 2,950,988 017 2C2 TABLE 3 - GENERAL FUND EXPENDITURES Year 1 Year 5 Year 10 Buildout Public Safety Sheriffs Contract $ 895,292 $ 1,248,806 $ 1,703,481 $ 4,670,855 General Government Legislative $ - $ - $ - $ - City Manager - - - Econ. Dev. Contract Services - - - - Econ. Dev. All Other - - - - Subtotal $ - $ - $ - $ - City Clerk Services and Supplies $ 17,830 $ 20,924 $ 24,185 $ 34,239 All Other - - - - Subtotal $ 17,830 $ 20,924 $ 24,185 $ 34,239 Finance Fiscal Personnel $ 39,658 $ 43,775 $ 54,669 $ 71,730 Fiscal Services and Supplies 5,000 5,000 5,000 5,000 Fiscal Capital Equipment - - - - Central Services -Svc & Sppls 50,000 50,000 50,000 50,000 Central Services -All Other - - - - Subtotal $ 94,658 $ 98,775 $ 109,669 $ 126,730 Community Services Administration $ - $ - $ - $ - Recreation 10,000 10,000 10,000 10,000 Senior Center 33,627 33,627 33,627 33,627 Subtotal $ 43,627 $ 43,627 $ 43,627 $ 43,627 Building & Safety Administration $ - $ - $ - $ - Code Compliance 58,211 64,254 80,245 105,288 Animal Control 15,934 18,698 21,612 30,597 Building & Safety -All Other - - - - Subtotal $ 74,145 $ 82,952 $ 101,856 $ 135,884 Community Development Admin.-Contract Services - - - - Admin.-AII Other - - - - Planning 136,906 151,119 188,726 247,625 SCAQMD - - - - General Plan Amendment 50,000 - - - Subtotal $ 186,906 $ 151,119 $ 188,726 $ 247,625 Public Works Administration $ 1,500 $ 1,500 $ 1,500 $ 1,500 Development & Traffic - - - - Street Maintenance 50,000 55,191 62,443 99,825 Landscape & Lighting Maintenance 14,700 14,700 14,700 14,700 Subtotal $ 66,200 $ 71,391 $ 78,643 $ 116,025 Subtotal 1,378,658 1,717,593 2,250,188 5,374,986 Contingency (10%) 137,866 171,759 225,019 537,499 Total $ 1,516,524 $ 1,889,352 $ 2,475,207 $ 5,912,484 243 013 TABLE 4 - GAS TAX FUND REVENUES Year 1 Year 5 Year 10 Buildout Gas Tax Subventions Section 2105 $ 38,791 $ 46,431 $ 53,667 $ 75,978 Section 2106 21,937 26,257 30,349 42,966 Section 2107 54,295 64,988 75,116 106,344 Section 2107.5 - - - 1,000 Total $ 115,022 $ 137,676 $ 159,132 $ 226,288 o19 244 TABLE 5 • CAPITAL IMPROVEMENT FUND PROJECT COSTS (Cumulative Costs) Year 1 Year 5 Year 10 Buildout Interim Condition 1/ Local Street $ - $ 2,553,351 $ 2,553,351 $ 2,553,351 Secondary Arterial - 930,513 930,513 930,513 Primary Arterial - 3,893,018 3,893,018 3,893,018 Major Arterail - 964,462 964,462 964,462 Subtotal $ - $ 8,341,344 $ 8,341,344 $ 8,341,344 Ultimate Condition 2/ Local Street $ - $ - $ 2,492,588 $ 2,492,588 Secondary Arterial - - 1,305,016 1,305,016 Primary Arterial - - 6,049,097 6,049,097 Major Arterail - - 1,208,460 1,208,460 Subtotal $ $ - $ 11,055,161 $ 11,055,161 Total $ - $ 8,341,344 $ 19,396,505 $ 19,396,505 1/ Assumes buildout to City's higher improvement standards. Assumed to be constructed by the fifth year of annexation 2/ Assumes buildout to ultimate improvement standards. Assumed to be constructed by the tenth ye of annexation 245 u20 REPORT/INFORMATIONAL ITEM: /J CULTURAL ARTS COMMISSION MINUTES November 18, 1999 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La .Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner McMillan led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Leslie McMillan Commissioner Jackie Rasmussen Commissioner Elaine Reynolds Commissioner Rosita Shamis (Vice Chairperson) MEMBERS ABSENT: Commissioner Susan Benay STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary Chairperson Hull asked if staff had received a letter of resignation from Commissioner Benay. Staff indicated there has been contact via email but no letter has been received as of this date. Commissioner Benay will remain a Commissioner until a letter of resignation is received or when she has three unexcused absences. II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of October 14, 1999 There was one correction to the Minutes. B. Art in Public Places Financial Report for October 1999 Chairperson Hull asked staff for clarification between total commitment and total available. Ms. Horvitz said total commitment was the amount of funds committed towards a particular project, and total available was the amount of funds not committed or disbursed to any project(s). Chairperson Hull asked how the obelisks fit in the Art In Public Places Ordinance since they are mass produced. Staff will look into this and report back to the Commission. Some Commissioners indicated they did not have a copy of the APP Ordinance. Staff will mail them a copy. In response to the Commissions question whether the City Council can spend APP funds without the Cultural Arts Commission's approval, Ms. Horvitz said the City Council can spend the funds without the Commission's input as long as they stay within the APP guidelines. Staff further said that the Cultural Arts Commission is an advisory body to the City Council and if the Commission wished to spend the funds, they would need City G:\MyData\CRISTAL\CAC\CACMIN.11-18.wpd 246 Council approval. C. Monthly Department Report for October 1999 - Received and filed. It was moved by Commissioner McMillan/Blakley to approve the Minutes of October 14 as corrected, and the remaining items on the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Americans for the Arts Conference in Los Angeles, CA, June 10-12, 2000 The Commission agreed to table this item until January when additional information is available. B. Civic Center Campus Art The Commission discussed placement of Louis De Martino's art piece at the Civic Center Campus. The Commission, the artist, and the landscape architect feel the southeast grassy area of the campus is the best location for a piece this size. It was moved by Commissioner Shamis/Rasmussen to recommend the placement of Louis De Martino's art piece be located on the grassy area to the southeast of the campus to the City Council. Unanimous. Ms. Horvitz informed the Commission that the City Council has appointed the Public Works Department to take over the dedication project for Colonel Paige at the Civic Center Campus. Chairperson Hull hopes the Public Works Department will contact the Cultural Arts Commission for assistance in selection of an artist. Staff will forward her comment. C. Discussion of Artist Bank Information Commissioner Blakley is in the process of updating the artist bank and has asked if the Commission would be willing to share their artist information with the Arts Foundation, and in turn the Arts Foundation would share their artist information. Commissioner Shamis said the two groups have shared information in the past. The Commission discussed sharing information with any art group or city that asks. It was suggested to contact the City of Palm Desert, Catherine Sass in San Diego, and Valerie Miller for artist names and information. It was moved by Commissioner McMillan/Reynolds to share artist bank information with all art groups and cities that request information. Unanimous. Commissioner Blakley submitted a written proposal to staff. A copy is on file. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. National Arts & Humanities Month Resolutions B. Artist Partnership Day Correspondence C. Steve & Ellie Berliner Letter Dated November 3, 1999 Chairperson Hull discussed budgeting funds for cultural events. Ms. Horvitz said she will request funding in the next budget. G: \MyData\CRISTAL\CAC\CACMIN.11-18.wpd 247 UU.1 VIII. COMMISSIONER ITEMS Commissioner Reynolds passed out flyers for the Gallery Art Show on November 20'n The La Quinta Library is having a book sale on November 201n Commissioner Shamis reported that the teachers who went to the McCallum program spoke to the City Council about their experience. Commissioner Blakley wants to hire a person to keep the art bank up to date, and said that Seattle, Escondido, and San Diego have great programs to follow. Chairperson Hull said the Arts Alliance's goal is to do the same thing in regards to an art bank. Commission Reynolds said grants could be available for this. The Arts Alliance will discuss it further in January. Chairperson Hull asked Commissioner Blakley to attend the next Alliance meeting to discuss the need, and asked her to continue pulling the information together. Commissioner McMillan will bring names to the next meeting for artist of the month. Staff will contact the Chamber of Commerce regarding art sites on the new City map. Chairperson Hull introduced Archie Sharp, a past commissioner who was present at the meeting. IX. ADJOURNMENT It was moved by Commissioner Reynolds/McMillan to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 7:46 p.m. NEXT MEETING INFORMATION December 9, 1999 7:00 PM La Quinta Civic Center Study Session Room • Meet the La Quinta Artist • Civic Art Campus Submitted by: C�aM Sr d-e-d Cristal Spidell, C mmission Secretary G:\MyData\CRUSTAL\CAC\CACMUN.11-18.wpd REPORT/INFORMATIONAL ITEM: 0 COMMUNITY SERVICES COMMISSION MINUTES November 8, 1999 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:02 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Mike Davis Commissioner Michelle Henson Commissioner Kathryn Pedersen -Nadler Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes for October 11, 1999 B. Monthly Department Report for September & October 1999 It was moved by Commissioner Rebich/Pedersen-Nadler to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Census 2000 Complete Count Committee Staff reviewed the report with the Commission and announced that CVAG had hired Walter McIntyre as the Census 2000 Coordinator, which the City Council supports and gave $5,000 towards the position at the last City Council meeting. The Commission agreed to wait until the next Commission meeting to see what Walter McIntyre has planned. The official count begins April 1 and goes through July. Mr. McIntyre is also part of the Triangular Adoption Program which is underway with Adams School. G:\MyData\Cristal\CSC\CSCMIN.11-8.wpd 249, VII. CORRESPONDENCE AND WRITTEN MATERIALS - None Vill. COMMISSIONER ITEMS Commissioner Rebich asked about updating the Park Master Plan. Ms. Horvitz said it is time to be updated. A copy of the Plan will be sent to her. Commissioner Rebich noticed the water fountain at Adams Park is not working properly, and parking on Adams Street is a problem. Ms. Horvitz said a part is on order for the drinking fountain, and additional parking can be found on La Palma and on the street to the west of the park. Commissioner Rebich said she called CVWD about the graffiti on the water tanks in the cove but no one has responded. Staff will contact CVWD. Commissioner Pedersen -Nadler said that the Sports Complex is in the best shape in years. She also reported the shade structure by the snack bar was torn; gophers were back on the fields; and there was a lot of spilled.liquid in front of the snack bar. Ms. Horvitz told the Commission that the shade structure is being replaced, for a second time, at a cost of $800 and she has asked the manufacturer to raise the canopy higher so it could not be reached and damaged again. Ms. Horvitz said Lundeen is aware of the gophers at the Sports Complex, and she will ask the cleaning crew to steam clean the area in front of the snack bar. Commissioner Davis was at Fritz Burns Park and noticed kids throwing things in the ball catcher. Ms. Horvitz will check the area. Commissioner Davis asked when Avenue 52 would be landscaped. Ms. Horvitz will contact the Public Works Department about a time line for landscaping the medians and report back to the Commission. Commissioner Henson has noticed cars driving very fast into the parking lot on the corner by Golden Spoon and Starbuck's. Ms. Horvitz indicated that this is private property,therefore the City cannot take action. IX. ADJOURNMENT It was moved by Commissioner Pedersen-Nadler/Davis to adjourn the meeting. Unanimous. Meeting adjourned at 7:25 p.m. NEXT MEETING DATE, TIME AND TOPIC December 13, 1999 7:00 PM La Quinta Civic Center Study Session Room • Census 2000 Complete Count Committee • Time line on landscaping medians on Avenue 52 Submitted by: Cristal Spidell, Commission Secretary? G:\MyData\Cristal\CSC\CSCM1N. I 1-8.wpd REPORT/INFORMATIONAL ITEM: T INVESTMENT ADVISORY BOARD Meeting November 10, 1999 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Osborne, followed by the Pledge of Allegiance. PRESENT: Board Members Bulgrin, Lewis, Moulin, Olander and Chairperson Osborne ABSENT: Board Member Irwin and Mahfoud OTHERS PRESENT: John Falconer, Finance. Director and Debbie DeRenard, Secretary II PUBLIC COMMENT - None III CONFIRMATION OF AGENDA Mr. Falconer requested that Business Session Item B be discussed after Correspondence and Written Material in order to meet the schedule of the presentations by the Banks. Board concurred. IV CONSENT CALENDAR A. Approval of Minutes of Meeting on October 13, 1999 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Moulin to approve the Minutes of October 13, 1999. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for September 1999 Board Member Moulin commented on the new format style for the Treasurers Report. Investment Advisory Board Minutes November 10, 1999 Board Member Lewis advised that a small change on Page 2 - Column titled Matured could be changed to read "Matured/Reduced." Mr. Falconer advised that he spoke with Board Member Moulin regarding this and it was suggested to insert another column titled "Other." In response to Chairman Osborne, Mr. Falconer advised that the $5,592,794 was a T-note that matured and was rolled over into a mutual fund until it was reinvested. It matured on 9/30/99 and staff didn't have a chance to invest the funds. He further advised that on page 4 the balance is 7.6 million. In response to Chairman Osborne, Mr. Falconer advised that the investment was bond proceeds and could not be invested in LAIF. MOTION - It was moved by Board Members Moulin/Lewis to review, receive and file the Treasurers Report for September 1999. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - October 1999 Noted and Filed. B. Pooled Money Investment Board Reports - August 1999 Noted and Filed V BUSINESS SESSION - Continued B. Request for Proposals for Banking Services Chairman Osborne commented that Board Member Irwin is not in attendance due to a conflict of interest with the banking services item. 2 252 002 Investment Advisory Board Minutes November 10, 1999 In response to the Board, Mr. Falconer advised that four years ago the City was not satisfied with the service from Bank of America and went out to RFP for banking services and selected First Interstate Bank who was eventually bought by Wells Fargo Bank. He advised that up to a year ago he was not happy with Wells Fargo Bank, but after a change of bank staff the City is now pleased with Wells Fargo Bank. He further advised that he checked on the references that were listed by Wells Fargo in their proposal and the references were also pleased with the services. At this time presentations were made by Bank of America - 6:00 - 6:15 P.M., Union Bank of California - 6:15 - 6:30 P.M., and Wells Fargo Bank - 6: 30 - 6:45 P.M. Board Member Lewis commented on the FIPO charge variance with the three banks. In response to Board Member Olander, Mr. Falconer advised that he has contact with Pam Baird of Wells Fargo and she is always available within two to three hours. In response to Board Member Olander, Mr. Falconer advised that the presentations by the three banks offered the same services. He further advised that the City of Palm Springs recently switched to Bank of America by way of an RFP and are very pleased. In response to Chairman Osborne's request for staff's evaluation, Mr. Falconer advised that he felt that Union Bank was a little expensive and he rated them third. Bank of America rated second, with Wells Fargo rating first. He advised that Wells Fargo was rated first due to the quality of their service. The costs of switching banks at the present time would be substantial. He further advised that changing at the present time would be risky with the Y21K issues. Board Member Lewis advised that he was not pleased with the automatic sweep account that was offered by Bank of America. He further advised that the sweep account deals with sweeping the funds into a "repo account." According to the Investment Policy this type of account is not allowed and in order for it to be allowed the Investment Policy would have to be changed. 3 Investment Advisory Board Minutes November 10, 1999 Mr. Falconer advised that Wells Fargo offers a local branch in La Quinta. MOTION - It was moved by Board Members Bulgrin/Olander to approve the recommendation of Wells Fargo Bank and forward to the City Council for their consideration. Motion carried unanimously. VIII BOARD MEMBER ITEMS Board Member Lewis advised that in regards to the Y2K issues, any consultants that were hired by the City for compliance reasons should be from a credible business. IX ADJOURNMENT MOTION - It was moved by Board Members Lewis/Olander to adjourn the meeting at 7:15 p.m.. Motion carried unanimously. Submitted by, Debbie DeRenard Secretary 2 254 004 REPORT/INFORMATIONAL ITEM: MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA October 21, 1999 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:17 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Barbara Irwin, Mike Mitchell, Maria Puente, and Chairman Robert Wright. Staff Present: Planning Manager Christine di Iorio, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Chairman Wright asked if there were any corrections to the Minutes of September 15, 1999. Commissioner Mitchell asked that the Minutes be amended on Page 2, Item 6, to read, "...they usually go two ten centimeters below the archaeological midden." There being no further corrections, it was moved and seconded by Commissioners Irwin/Puente to approve the Minutes of September 15, 1999, as corrected. Unanimously approved. V. BUSINESS ITEMS A. Interim Report on Phase II Archaeological Survey for the 18 Acre Westward Ho Park Site: located at the northeast corner of Westward Ho Drive and Adams Street. Applicant: Century -Crowell Communities. Archaeological Consultant: Archaeological Advisory Group, James Brock. 1. Chairman Wright asked if there were any questions. Commissioner Mitchell asked if there would be a final report submitted at a later date. Staff stated there would be. Commissioner Mitchell stated he would hold his comments until the final report was received. 255 CAMy Documents\WPDOCS\HPC10-21-99.wpd -1- 006 Historic Preservation Commission Minutes October 21, 1999 2. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 99-026 accepting the Interim Report on a Phase II Archaeological Survey for the 18 Acre Westward Ho Park Site. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS: A. Staff informed the Commission that as soon as the information was received about the next Historic Preservation Conference to be held in 2000, staff would forward that information on to them. B. Staff distributed a publication on the Burning Dune Site by the Archaeological Advisory Group. C. Commissioner Irwin informed the Commission that the Historical Society is preparing a plaque to be presented to the Tradition similar to the one prepared for the La Quinta Hotel. She was hoping this Commission would like to participate in the purchasing and presenting of the plaque. Staff stated this was part of responsibility of the Commission and needed to be defined further. Commissioner Irwin asked that this item be placed on the next agenda for discussion. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Irwin/Mitchell to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting of the Historical Preservation Commission on November 18, 1999. This meeting of the Historical Preservation Commission was adjourned at 3:27 p.m. October 21, 1999. Unanimously approved. Sub . itted by: yPveSecre�tarv erExecu 256 007 CAMy Documents\WPDOCS\HPC10-21-99.wpd -2- REPORT/INFORMATIONAL ITEM: S MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA . October 7, 1999 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:06 a.m. by Planning Manager Christine di Iorio who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and Frank Reynolds. C. Staff present: Planning Manager Christine di Iorio, Principal Planner Stan Sawa, Associate Planner Leslie Mouriquand, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. Associate Planner Leslie Mouriquand informed the Commission that Mr. Kent Armstrong, Century -Crowell Communities, had called to state he was going to be late and requested that if his item came up before he arrived could the Agenda be rearranged to take his item last. The Committee agreed. IV. CONSENT CALENDAR: A. Planning Manager Christine di Iorio asked if there were any changes to the Minutes of September 15, 1999. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the minutes as submitted. Unanimously approved with Committee Member Reynolds abstaining. V. BUSINESS ITEMS: A. Site Development Permit 98-658; a request of Eisenhower Medical Center and La Quinta Medical Group for approval of architectural and landscaping plans for a two story medical office building (Phase 1). I . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. CAMy Documents\WPDOCS\ALRC10-7-99.wpd v 257 Architectural & Landscape Review Committee October 7, 1999 2. Committee Member Cunningham stated the building is too plain. He concurs with staff that the front elevation needs more articulation to bring some interest. This size of the building makes a statement and it should have more detail. He asked if the overhang would have exposed rafters. Staff stated it would. Committee Member Cunningham stated the four by four rafters need some beefing up. 3. Committee Member Bobbitt stated he agreed and asked if the roof line would be broken up and would the recommendation be sufficient. The ends of the building need some help as well. Planning Manager Christine di Iorio stated that if the Committee Members recommend a change, it would be up to the architect to submit changes. Committee Member Bobbitt asked about the height limitations. Principal Planner Stan Sawa stated the Specific Plan has a height limit of 36 feet and the Code allows 50 feet. Adjacent to residential uses, lower heights are generally preferred. 4. Committee Member Reynolds stated his concern was the maneuverability of the trash and delivery trucks. The access needs to be moved to the south or east side. Staff stated that due to the residential uses being on the east and south sides, it was suggested the trucks enter from the west due to the noise. 5. Committee Member Bobbitt stated his concern with the Date Palm trees and the high concentration around the courtyard area. He would prefer to see a different type of palm that is not as dangerous due to crown drop. In regard to the other plants, the Ash tree in the parking lot will be messy and has an invasive root system that will tear up the parking surface. He would recommend that it be changed. Other than that, he has no problems with the plant pallet. 6. Mr. Jim Cioffi, architect for the project, stated the windows would be recessed and staff recommendations will be taken into consideration. The design was to let the masses and forms play off themselves. In regard to the roof, it is his impression that it does have a lot of variation and he passed out a rendering showing the details of the roof. They could articulate the tower, but the suggestion regarding changing the hip will not gain anything. It is a two piece tile roof. Planning Manager Christine di Iorio asked Mr. Cioffi to explain his comment in regard to the hip roof. Mr. Cioffi stated he understood staff wanted the hip raised, but as shown in the rendering, the roof did have variations. Staff explained the desire was to raise the roof line with a parapet design. With regards to the hip roof staff is recommending extending the roof overhang to eliminate the tile roof awning. Mr. Cioffi stated they had lowered the roof line and would be using six-inch by six-inch rafters for extra emphasis. They would however, introduce some articulation to the ends of the buildings and they will be using a steel sash, recessed windows. Their concern is that they do not want to put residential detail on 253 a commercial building. 002 C:\Mv Documents\WPDOCS\ALRC10-7-99.wtnd 2 Architectural & Landscape Review Committee October 7, 1999 7. Committee Member Cunningham stated the roof design as shown by the rendering looks nice. 8. Mr. Cioffi stated they would review the trash element and if staff would give them some leverage with the parking they will see what can be done to remove parking that may be in the way. However, the adjoining residents were adamant about not having to hear the trucks coming and going. 9. Committee Member Cunningham asked if they concurred with staff s recommendation. Mr. Cioffi stated yes, but he was questioning the window treatment. Staff stated that what was wanted was a variety of size and shapes to bring interest to the building. 10. Committee Member Bobbitt asked what the response was from the Lake La Quinta residents. Staff stated one property owner had been in to see the project and they were not overly concerned with the project. Mr. Cioffi stated they had met with the Homeowners' Association (HOA) who were pleased with the design, and will meet with the HOA for Rancho La Quinta. 11. Committee Member Bobbitt stated he supported the look as displayed in the rendering and believed the structure should go along with the look of the church and the shopping center. 12. Mr. Coiffi stated they would look at the use of lintels, as well as the roof line, window locations and shapes. 13. Planning Manager Christine di Iorio stated the only change to the conditions is removing the recommendation for a parapet roof. The plant palette is fine except for the use of Date Palm and Ash trees. Discussion followed regarding the different trees. 14. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 99-019 recommending approval of Site Development Permit 98-658, subject to conditions as recommended. Unanimously approved. B. Site Development Permit 99-655; a request of First School of the Desert for approval of architectural and landscaping plans for a preschool facility located at the northeast corner of Adams Street and Miles Avenue. 1. Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. C:\My Documents\WPDOCS\ALRC10-7-99.wpd 3 003 LI Architectural & Landscape Review Committee October 7, 1999 2. Mr. Mark Hastings, representing the School, stated the architectural elements would be the same as those contained in the pictures submitted of their Cathedral City and Palm Springs Schools. Discussion followed regarding the different architectural and landscaping elements on the different schools. Committee Member Cunningham stated he thought the use of the property is excellent and very attractive. 4. Committee Member Bobbitt agreed. Committee Member Reynolds asked how the property would drain. Ms. Margo Williams, with Mainiero Smith and Associates, stated it would drain down Ladera Street into the existing basins to the east. 6. Committee Member Bobbitt asked if the City intended to install any left turn lanes at the signal at this intersection. Mr. Hastings explained their drop off procedure. The children will be taken to the classroom and dropped off with the teacher and all the play areas are in the rear of the property. 7. Committee Member Cunningham asked the hours of operation. Mr. Hastings stated 7:00 a.m. to 6:30 p.m. five days a week When they started their Cathedral City they were in an existing residential area and they had to address issues regarding circulation and traffic. 8. Committee Member Bobbitt asked how many students. Mr. Hastings stated 128 students. 9. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Cunningham to adopt Minute Motion 99-020 approving Site Development Permit 99-655 as recommended. Unanimously approved. C. Site Development Permit 99-660; a request of Century -Crowell Communities for approval of architectural and landscaping plans for two new prototype residential condominium units within Tract 20158, along the south side of Calle Norte, east of Avenida Las Verdes, within Duna La Quinta. Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff noted the correction in square footage for the units. 2. Committee Member Bobbitt asked if this site was currently being graded. Mr. Armstrong stated yes and the differential is nine feet causing the split level unit design. C:\My Documents\WPDOCS\ALRC10-7-99.wpd 4 004 Architectural & Landscape Review Committee October 7, 1999 3. Committee Member Cunningham stated the design appearance is good and he has no objection. 4. Committee Member Bobbitt stated the split level units are a nice look and offers a variation in the floor plan. 5. Committee Member Bobbitt asked if there would be any drainage problems with the split level units for the area behind the garage. Mr. Armstrong stated no, they would be using a sealant as well as drainage systems to assure there were none. 6. Committee Member Reynolds stated he too agreed the design and layout were attractive. 7. Planning Manager Christine di Iorio asked if flat tile or "S" the was proposed to be used. Mr. Armstrong stated the units would have a mix of flat and "S" tile with two to three colors. 8. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 99-021 approving Site Development Permit 99-660 as recommended. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None V. COMMITTEE MEMBER ITEMS: None VI. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to the next regular meeting to be held on November 3, 1999. This meeting was adj ourned at 11:18 a.m. on October 7, 1999. Respectfully submitted, BAT J AWYER, Executive Secretary a Quinta, California C:\My Documents\WPDOCS\ALRC10-7-99.wpd 5 005 DEPARTMENT REPORT: A -'I v 5 w� O�h1OF L� TO: The Honorable Mayor, and Members of the City Council FROM: Thomas P. Genovese, City Manager �,.1� DATE: December 21, 1999 ,�'�,' J RE: Department Report — Response(s) to Public Comment The following is the response to public comments made at the December 7, 1999 City Council meeting: 1. Ms. Audrey Ostrowsky, P.O. Box 351, addressed the City Council regarding questions on tax increment financing. • A letter was sent to Ms. Ostrowsky from the City Manager answering her questions regarding tax increment financing. No additional response was necessary. 262 DECEMBER 21 JANUARY 4 JANUARY 6 JANUARY18 JANUARY 19-23 DEPARTMENT REPORT: C �' CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING MAYOR'S LUNCH CITY COUNCIL MEETING BOB HOPE CHRYSLER CLASSIC FEBRUARY 1 CITY COUNCIL MEETING FEBRUARY 4 MAINSTREET MARKETPLACE FEBRUARY 15 CITY COUNCIL MEETING MARCH 3 MAINSTREET MARKETPLACE MARCH 7 CITY COUNCIL MEETING MARCH 16-19 LA QUINTA ARTS FESTIVAL MARCH 21 CITY COUNCIL MEETING MARCH 31 MAINSTREET MARKETPLACE 20, APRIL 4 CITY COUNCIL MEETING APRIL 18 CITY COUNCIL MEETING MAY 2 CITY COUNCIL MEETING MAY 16 CITY COUNCIL MEETING MAY 23-25 ICSC CONFERENCE IN LAS VEGAS December 1999 Monthly Planner .. ... .. .. .. .. .. November 9 January 00 S M T W T F S S M T W T F S 7 14 1 2 3 4 5 8 9 10 11 12 13 2 3 15 16 17 18 19 20 9 10 16 17 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 30 31 5 16 7 8 9 10 11 6:00 PM CVAG 2:00 PM City 9:00 AM RCTC- 7:00 PM Cultural j Employee Recog- Exec.Com-Pena Council Pena Arts Commission nition Dinner Meeting 5:30 PM Invest- ment Advisory II Board 12 113 14 115 16 17 18 10:00 AM 7:00 PM C.V. 12:00 PM CVAG 3:30 PM Historic 12:00 PM KSL CVAG Public Mosquito Human/Com- Preservation Employee App- Safety-Perkins Abate. -Perkins Adolph Commission reciation 1 12:00 PM CVAG 7:00 PM Plan Luncheon Transp-Perkins ning Commis- 0 7:00 PM Commu sion Meeting nity Services Commission 1 :00 PM - 6:00 PM Holiday Open House 19 20 21 22 23 24 25 9:00 AM CVB- Henderson 4:00 PM DRRA Airp-Henderson Christmas Eve Christmas 2:00 PM City (Holida ) y Council Meeting I 26 :27 28 29 30 3� 2:30 PM RCTC New Years Eve Budget Pena (Holiday) Printed by Calendar Creator Plus on 12/16/1999 r. fi r*) January 2000 Monthly Planner rrimcu uy uieruur wemor rus uri iz/iu/i"i February 2000 Monthly Planner 2 3 4 5 2:00 PM City Council Meeting 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC- 7:00 PM Cultural l Mosquito Pena Arts Commission Abate. -Perkins 5:30 PM Invest- 7:00 PM Plan- ment Advisory ning Commis- Board sion Meeting II j 13 �4 15 16 17 18 19 10:00 AM 9:00 AM CVB- 3:30 PM Historic CVAG Public Henderson Preservation Safety -Perkins 2:00 PM City Commission I 12:00 PM CVAG Council Transp-Perkins Meeting 7:00 PM Commu- nity Services Commission 20 21 22 123 24 1:25 2 6 President's 7:00 PM Plan- 12:00 PM CVAG Day ning Commis- Human/Com- Holiday sion Meeting Adolph 4:00 PM DRRA Airp-Henderson 27 28 29 2:30 PM RCTC Budget -Pena January March S M T W T F S S M T W T F S 2 3 4 5 6 7 8 5 1 2 3 4 6 7 8 9 10 1 1 9 10 11 16 17 18 12 13 14 15 19 20 21 22 12 13 14 15 16 17 18 23 24 25 26 27 28 29 19 20 21 22 23 24 25 30 31 Printed by Calendar Creator Plus on 12/16/1999 26 27 28 29 30 31 �? "" iolj DEPARTMENT REPORT: V CFI OF TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety—7r'W DATE: December 21, 1999 RE: Monthly Department Report - November 1999 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of November. The reports depict the following highlights: • Year to date building permit valuation is $227,335,530, which represents an issuance of 2,683 building permits through November; • 2,440 animal control cases have been handled through November; • 1,915 code compliance cases have been initiated through November; • 11 new licenses were issued to La Quinta based businesses in November. 268 IF wa ON N O N N 0o � N � N N kkn N O N r VVi voi � °� o o ao t � � N N O O O O in V) O Ch tt le %O w N en In In P M O :� M A V) O It et i O � Ori N 0�0 kn IV w h M en " a O N O n O O M O, .4 00 w v O 00 n N 14 .M M N 0 .M-i ~ M �D N N V) M O O r+ O 00 O N M V) C M O C% C �c in N v �v N N O O V) Vw N N N N 00 O ~le �O O 0*1 '7 O to O O O O O 00 O O O O as ri -i N rNONQ n r4 V1 en.-i in-4 b N.r 00 .ti N O = d' M " IV 0) a, O " h N v 00 M " ry .� o0 M �c N C .-� 00 00 h P O 00 Vi O O� O t^ h O�, e4. 00 �D 00 N 00 r- O O. en h O V) O �O N V in b ~ a M N ~ M C N N b cr, h O ry CPN O\ M 00 N ti o = tn o 0Ch N O ti N enH N ON o � � 0o .r V) O N M t" N 00 C, .y V i M z v as M 00 M N M in n tM'I M � A w z a d MO a 0 O Met Z O ' O a 0 0 o 'r 0 0 0 inV a 0 N M en ° Q U o z Q a o e w a w Q Q F a a w w W z Z w dz U U U w w w a a A any N N r tn ON 00 N 269 009 ANIMAL CONTROL REPORT FOR: NOVEMBER, 1999 ANIMAL PICKUPS MONTHLY: Dogs Alive —25- Dead 11 Cats Alive _17 Dead 6 Alive _ 2 Dead _ 3 TOTAL AM Alive _44 _ Dead --2-0- TOTAL ANIMALS REMOVED 64 YEAR TO INCIDENTS YEAR TO DATE: HANDLED: MONTHLY DATE: 422 Bite reports — 80 55 147 Animal trap set ups -4 55 64 Cruelty to Animals Investigations & 1 _2_4_ Check welfare _ 57 _ 70 Vicious Animal Restraining order 626 Special hour patrols _--7- 125 _214 _ Zoning Violations _ 0 --A- Lost & found reports -32- 367 Animal Rescue _Q 1L Outside agency assistance __2_ _ 14 City hall reclaims _2 91_ 840 Other _13- 34g TOTALS 71 1,121 VIOLATIONS: No owner Warnings Citations Contact Dogs at large _a —6- _SL Noise disturbance 0 --2- 0 Defecation removal 0 0 0 License violation 0 0 — 9 Other 0 — _ 0 Monthly Total 8 -2-0- YEAR TO DATE 294 -97- 178 TOTAL MONTHLY INCIDENTS HANDLED: 176 TOTAL YEAR TO DATE INCIDENTS HANDLED: 2/0 003 CODE COMPLIANCE REPORT FOR: NOVEMBER,1999 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started —_55 839 Weed Abatements Started 14 208 Vehicle Abatements Started 96- 823 Dwelling Abatements Started 6 4 TOTAL STARTED 171 1-1915- TOTAL COMPLETED 149 1,675 313 147 forms\councilceo 27 1 004 W O) (J) O O G> O O) to 0 0 0> 0 0 0 0 0 0 0 0 0 0 O Q0 0 0 0 0 O O O O O O _ TZ N O O 0 CA O O N N O M 0 H H W Z W w J O co z w U 0Mm - O O H w§ W Q m Z co < -j U U QUO OpL)�Lu a i Q � � 0 'D � C� 0 co o p W w Q 0 a Cl) U Z=) 3: w J P z 3: CO } m=O°°ZWW=5 O M 0 0 W Co r M M'cr W CO 1- M v O O r- O Q M co O d W M 0 000 0Or r Cl) coo m Cf) CO M M M 00 C 0 0 00 0 0 0 0 0 J CO CO W (0 O O W CO Cfl CO 0 mCCCCCCCCCCC a DLOLOL>MMchMMChChM N N N N N N N N N N N W F a m J' Q Q Q Q Q Q Q Q Q Q Q m U U U U U U U U U U U Q Q Q Q Q Q Q Q Q Q Q �I-HI-I-HI-I-HHHF- Z_ middddddddddd mg�gggg3gg3� W F- W W H U U j Q p W Q Z J M N Q 2~¢ Q� O O O o:<w�wz0UwUZ� U Z Q U w U Q Q>-� a.0> 20w0 m V CD ON 000 000 r_ M m Co w w N CM N r� Co 00 m y LO r- a CI- C7^0 CN Or0 0 Cl) ar0 W 2 H Z Z F= Z J Q z N O z Q g o a 06 z O OU)tw- Ww w z a�irn UDZ=Z2 Z = = O J O w~ Z~ Q Z Q �, 0 C@.Nz �wtn� �cnm ~m_U zciomw o < cnz�w �¢U0 LuCn�UU) : w c0 m� = co U) Ei W UZ2 m m000(D Z ZCoe-too-MvoCOMo N �MNM�� NCo O O O O O O O O O O N m O O O O O O O O O O O Ov5 DEPARTMENT REPORT: � oz V S c'`M OF Tt1� TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building and SafetyT14' DATE: December 21, 1999 RE: Y2K Staffing Following are the steps being taken by various agencies to address possible problems associated with the New Year's weekend: City of La Quinta • Executive staff is on management watch and will be available to report to the EOC if necessary. • The Community Safety Manager will be monitoring International Association of Emergency Managers special web site for problems that may arise in earlier time zones. • Fuel supplier is on call if generators become operational and need refueling. • Public Works crew members (2) will be on standby for after hours emergencies all weekend. • The City's computer consultant will be at City Hall on January 1 st to verify that all office systems are operational. La Quinta Police Please see attached memo from Capt. Singerton regarding staffing for the weekend. Riverside County Fire Fire Stations will be staffed as usual but the County EOC in Indio will be open and will contact the Community Safety Manager regarding major incidents. AMR Ambulance AMR will have 50% more ambulances operational for the weekend. Other Valley Cities To date no Valley cities plan to activate their EOC's. 273 v s �yOFTN�� MEMORANDUM TO: Mr. Tom P. Genovese DATE: December 7, 1999 City Manager, City of La Quinta FR: Capt. Singerton, Police Chie RE: Y2K STAFFING The following synopsis is submitted in response to your questions regarding officer staffing for Y2K. As mentioned earlier, with very few exceptions, days off, vacations, training, etc. have been cancelled and our entire staff will be working through the critical time period. Increased staffing will begin at 1800 hours on Thursday, 12-30-99, and extend to Sunday, 2-2-99, 1800 hours. However, if everything appears quiet and somewhat normal, staff will be released early. City of La Quinta Police Staffing (Do not release to unauthorized persons): Watch 1 (1800-0600 hours) 12 Patrol Deputies Watch II (0600-1800 hours) 10 Patrol Deputies Note: Normal patrol staffing varies from 2 to 5 depending on the day and time. In most cases Deputies will be in one -person units. We wish to provide maximum visibility and discourage criminal activity. Due to vehicle maintenance and unforeseen problems, there will most likely be one or two units with two Deputies. Although we will have a contingency command post set up for emergency purposes, Patrol Deputies will not remain at the command post or station. They will all be deployed. A second contingency staffing plan has been developed to continue the increased staffing for six days if necessary. All administrative and investigative personnel will also be working to provide support as needed. City of La Quinta Overtime Patrol staffing has been adjusted to minimize the overtime necessary to cover the 3-day period. It is estimated that we will expend approximately 274 0 �� 369 overtime hours with the present patrol schedule. Figured at the current estimated overtime contract rate, the increased expenditure will equal approximately $13,650. It is my recommendation that the City expend the necessary funds to prepare for the worst case scenarios. As noted above, we will scale back our staffing needs as events unfold and needs decrease. The quoted estimate is for full deployment during the 3-day period. Please feel free to contact me if you have any questions or would like further information on our Y2K Planning. (Note: Our present plan includes updated emergency operating procedures, contacts, maps, etc. ...and, it is approximately 3" thick). CC: Tom Hartung 275 V 3 DEPARTMENT REPORT: E-1 4 0 MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: DECEMBER 21, 1999 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF NOVEMBER Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of November. 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H 0 2 x a CL E a c a U c a O 281 006 �a� c DEPARTMENT REPORT: Qum& U rY FCF� OF TNtiO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: DECEMBER 21, 1999 SUBJECT: ANNUAL REPORT ON THE STATUS OF THE GENERAL PLAN As required by California Planning law, each City and County is required to prepare an annual report to its legislative body on the status of the General Plan and progress toward its implementation. Also requested is an update on the City's progress in meeting its share of regional housing needs. This report will be submitted to the State of California, Office of Planning and Research (OPR) and Housing and Community Development Department (HCD). The City of La Quinta has processed and approved two General Plan Amendments in Fiscal Year 1998-1999 (Attachment 1). General Plan Amendment (GPA) 98-060 changed the Land Use Element Map designation for 33 acres of Community Commercial to Low Density Residential at the northwest corner of Jefferson Street and Avenue 50 and GPA 99-062 changed 30 acres of Tourist Commercial to Low Density Residential in the planned community of Rancho La Quinta. The General Plan Amendments were carefully reviewed with findings made that these changes are internally consistent within the other elements in the General Plan document. Zoning Code and Zoning Map changes were made consistent with the General Plan Amendments. In addition, the City is in the process of a comprehensive General Plan update and Housing Element update with anticipated completion dates in August, 2000. Housing Element implementation, in Fiscal Year 1998-1999, consisted of the following: 1) Progress in implementing fair share of Regional Housing Needs include: • La Quinta Housing Program 2"d Trust Deed Loans 15 units 0 Building Horizons IV (2"d Trust Deed Loans) 2 units • Current Riverside County Housing Authority Section 8 Rental certificates and vouchers 113 units • "Aventine", a 200 unit Apartment complex 20 units 2) Local efforts to remove governmental constraints to the maintenance, improvement, and development of housing include: • Continued implementation of flexible development standards in order to reduce constraints on the production of affordable housing. This is achieved through Specific Plan approvals which allow flexible development standards including building setbacks, lot size, street widths, and parking requirements. • Priority processing for affordable housing development proposals including a designated contact person to coordinate the processing of all of the necessary permits. • Continued Implementation of the Development Fee Payment Program (fees are paid by the Redevelopment Agency) for the production of low income and senior housing. • Continued to maintain the Zoning Code provision which allows a density bonus to encourage the development of housing for low income and large family units. 283 t� 0 ATTACHMENT 1 RESOLUTION 99-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENTS TO MODIFY THE CIRCULATION AND LAND USE ELEMENT GENERAL PLAN AMENDMENT 98-060 - LUNDIN DEVELOPMENT COMPANY GENERAL PLAN AMENDMENT 99-062 - T.D. DESERT DEVELOPMENT COMPANY WHEREAS, the City Council of the City of La Quinta, California, did on the 1' day of June, 1999, hold a duly noticed Public Hearing to consider General Plan Amendment 98-060, a request of Lundin Development Company to amend the City of La Quinta General Plan Land Use Policy Diagram to change the Community Commercial (CC) designation to Low Density Residential (LDR) on 33 net acres, located northwest of the intersection of Jefferson Street and 50t' Avenue, and as shown on Exhibit "A", more particularly described as: PORTIONS OF SECTION 32, T5S, R7E, SBBM WHEREAS, the City Council of the City of La Quinta, California did on the 1 st day of June, 1999, hold a duly noticed Public Hearing to consider General Plan Amendment 99-062, a request of T.D. Desert Development to amend the City of La Quinta General Plan Land Use Policy Diagram to change the Tourist Commercial designation to Golf Course and Low Density Residential designation for 'the 30 acres generally located at the southwest corner of Jefferson Street and 48t'' Avenue; and to eliminate the signalized access to Tourist Commercial, as shown on Exhibit "B", and more particularly described as: APN: BOOK 646, MAPS 2, 43 THROUGH 40, AND BOOK 649, MAPS 10, 21, 37, 38 & 40 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 1 1 to day of May, 1999, hold a duly noticed Public Hearing to consider General Plan Amendment 98-060, the request of Lundin Development Company and did recommend approval by adoption of Resolution 99-035; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 1 1 to day of May, 1999, hold a duly noticed Public Hearing to consider General Plan Amendment 99-062, a request of T. D. Desert Development Company and did recommend approval by adoption of Resolution 99-039; and, 004 0 Resolution No. 99-75 GPA 98-060 & 99-062 Adopted: 6/ 1 /99 Page 2 WHEREAS, said General Plan Amendment 98-060 has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Director has conducted in Initial Study (Environmental Assessment 98-375), and determined that the proposed General Plan Amendment will not have a significant impact on the environment and a Mitigated Negative Declaration of Environmental Impact is recommended for certification; and, WHEREAS, said General Plan Amendment 99-062 has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that an Environmental Assessment was conducted for Specific Plan 84-004 (Rancho La Quintal in 1998, for the overall development of the Rancho La Quinta development. A Mitigated Negative Declaration to the Addendum to Environmental Impact Report no. 90 was certified by the City Council (Resolution 98-47) on May 19, 1998. No substantive changes exist which would require the preparation of additional environmental documentation. An Addendum has been prepared to evaluate the environmental impacts associated with minor changes in the project. The Community Development Department has determined that no significant environmental impacts which cannot be mitigated will result from this project. Therefore, no further Environmental Assessment is necessary pursuant to Public Resources Code 21166; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard,'said City Council did make the following mandatory Findings of approval to justify approving said General Plan Amendments: LeAga:UB quill ' ll__ ill _1 ': 1 1 l •'1L l •ll �l 1. The proposed General Plan Amendment is internally consistent with the goals, objectives, and policies of the General Plan not being amended in that the General Plan Amendment meets the La- .j Use Goal 2-1 of creating a City with a Low Density Residential character. The development of the property as residential will require improvements to Jefferson Street and 50" Avenue with a landscaped median and a 20 foot landscaped setback adjacent to the street right of way consistent with Circulation Policies 3-4.1.2 and 3-4.1.1 1. i Resolution No. 99-75 GPA 98-060 & 99-062 Adopted: 6/1 /99 Page 3 2. Approval of the General Plan Amendment will not create conditions materially detrimental to the public health, safety, and general welfare in that the resulting Low Density Residential development created will be in compliance with all applicable development standards regarding streets, infrastructure, housing, etc. 3. The General Plan Amendment to Low Density Residential is compatible with the designation on adjacent properties in that the properties to the north and west are also designated for Low Density development with an adequate buffer by the retention basin and well site provided adjacent to the Community Commercial designated land to the south and east. 4. The new General Plan designation is suitable and appropriate for the subject property in that the infrastructure necessary to develop the site with residences is available and there is residentially designated land to the north and west. 5. Approval of the General Plan Amendment is warranted because the situation and general conditions of the property have substantially changed in that it is no longer needed for commercial use since the adjacent property to the south and east is proposed for a community shopping center of adequate size to service the surrounding residential neighborhood. 1 . The proposed General Plan Amendment is internally consistent with the goals, objectives, and policies of the General Plan not being amended in that the General Plan Amendment proposes land use types and circulation system access which already exist as a part of the General Plan. The General Plan Amendment is compatible with the existing and anticipated area development in the project, and as conditioned, provides adequate circulation. 2. This -Amendment will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land uses will require Planning Commission or Planning Commission and City Council review and approval of future development plans, which will ensure adequate conditions of approval. 3. The new land use designation is compatible with the designations on adjacent properties because the Planning Commission or Planning Commission and City Council will review and approval will ensure compatibility and in some areas, the adjacent use is similar due to its residential/resort nature. 006 i Resolution No. 99-75 GPA 98-060 & 99-062 Adopted: 6/ 1 /99 Page 4 4. The new land use designation is suitable and appropriate for the properties involved because it is an extension of the proposed golf course and residential development. 5. The General Plan Amendment is within a project that will be. provided with adequate utilities and public services to ensure public health and safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. Environmental Assessment 98-375 for General Plan Amendment 98-060 was considered and adopted by the City Council, certifying the proposed General Plan Amendment will not result in any significant environmental impacts; 3. That is does hereby approve of the above described General Plan Amendments requests for the reasons set forth in this Resolution. PASSED, APPROVED and ADOPTED this 1" day of June, 1999, by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None J0F4N V. PENA,Wlaor City of La Quinta, California 287 007 Resolution No. 99-75 GPA 98-060 & 99-062 Adopted: 6/1 /99 Page 5 ATTEST: ;DRA L. JUHO , City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYVvtLL, City Attorney City of La Quinta, California 2813 008 LDR tX t-i 1 t311 A 50TH AVENUE CASE CASE No. 'IENERAL PLAN AMENDMENT 98- LUNDIN DEV. CO. ORTH SCALE: NTS ~ 28 009 m � C m-0 J All a aM a w a O Cr Z Q a. 2 0 0 Z W 2 0 J W W E-- W Cn W 0 0 f-- 0. 010 DEPARTMENT REPORT: SV� G� OF TO: FROM: DATE: SUBJECT: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR f DECEMBER 21, 1999 CONTINUED REPORT ON POWER LINE UNDERGROUNDING FOR LUNDIN DEVELOPMENT COMPANY AT THE NORTHWEST CORNER OF JEFFERSON STREET AND 50TH AVENUE G This matter was originally on the City Council agenda for August 3, 1999, as Written Correspondence. At that meeting Council continued the discussion to October 5, 1999, at which time a letter was received from the applicant requesting a continuance for 60 days, or the Council meeting of December 21 st (Attachment 1). As reported previously, the developer has resolved the bonding issues and has in fact, recorded the commercial tract map and posted the appropriate bonds which include the undergrounding. The residential tract has not been recorded, nor bonded for at this point in time and the Conditions of Approval still require the undergrounding of the utilities. This request was submitted as Written Correspondence and not an appeal or as an application to modify the conditions; therefore, Council cannot waive the undergrounding requirement unless the applicant seeks modification of the Conditions of Approval which will require a public hearing before the Planning Commission and City Council. Concurrently during the condition modification request, the applicant would have to request that the City grant a waiver as mentioned in Section 8.03.020 Article 120-6 of the Municipal Code. CAMy Documents\WPDOCS\ccjh-Dpt-Lundin.wpd 291 12A08/1999 09:09 5625926050 RE/DEV/MGMT/ARCH ATTACHMENT 1 Lundin. Development Company 16400 Pacific Coast Highway Suite 207 Huntington Beach, CA 92649 (562) 592-6020 EXT 204 FAX (562) 592-6050 DATE: Wednesday, December 08,1999 TO: Mr. Jerry Herman, Director of Community Development FAX #; 760-777-1233 FROM: Greg Bever Pages: 1 Jerry, with regard to Tentative Tracts No. 29052, and No. 29053 under SpecWic Plan 9"34 and GPA 98-060 and ZC 98-089, all located at the NWC of Jefferson and Se, we would like to be calender+ed for an agenda item before the December 21,19" City Council meeting. The purpose is to appeal the requirement to underground the lower voltage power lines that are adjacent these two projects along Jefferson and 50". To comply with this requirement would be very costly and the benefits very questionable, since the vast majority of the power lines that exist are higher voltage lines and will remain as is. We think it would be more prudent and equitable to wait until there is adequate technology to address the entire undergrounding issue, (hotb the high voltage and low voltage lines), and deal with it at that time, as $ City-wide project, rather than impose this disproportionate expense, (for marginal gain) on selected projects. Thank yot4 292 003 12-08-99 10:07 RECEIVED FROM:5625926050 P.01 La c' DEPARTMENT REPORT: � oz U � � Fr of INFO TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisor` VIA: Dodie Horvitz, Community Services Directo DATE: December 21, 1999 SUBJECT: Transmittal of Community Services Department Report for the Month of November 1999 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JANUARY 2000: Jan 6 *Stroke Screening Jan 8 Golf, The Simple Truth, Golf Lessons, La Quinta Golf Ranch Jan 10 *Free Putting Contest Jan 13 *"Asset Protection, Seminar Jan 13 *Healthy Cooking Class Jan 18 *Congresswomen Mary Bono's Mobile Office Jan 18 Ballroom Dance Lessons, Session I, La Quinta High School Jan 18 French Conversation Lessons, Session I, La Quinta Senior Center Jan 19 *Free Hearing Consultation & Hearing Aid Check Jan 19 *Financial Seminar Jan 19 Low Impact Aerobics Classes, Session I, La Quinta High School Jan 19 Intermediate Computer Classes, Session I, La Quinta Boys & Girls Club Jan 19 Fun Art, Art Class, Session I, Fritz Burns Park Rec Room Jan 20 *Free Legal Consultation Jan 20 *Chili Cook -Off and Luncheon Jan 22 Mastering Microsoft Word, Computer Seminar, La Quinta Boys & Girls Club Jan 24 Beginning Computer Classes, Session I, La Quinta Boys Jan 24 *Mature Driver's Course Jan 25 Acupuncture, How it Works and Who It Helps, Health Class, La Quinta Senior Center Jan 26 *"Changes in Social Security" Seminar Jan 26 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center Jan 27 5,6,7,8 Let's Dance, Youth Dance Class, La Quinta High School Jan 27 Winter Adult Soccer League Managers Meeting, La Quinta Civic Center Jan 27 Winter Adult Co -Ed Volleyball League Begins, La Quinta Boys & Girls Jan 29 Mastering Microsoft Excel, Computer Seminar, La Quinta Boys & Girls Club * Senior Center Program, Class or Event 293 T4ht 4 4 Qu&rcv Community Services Department Attendance Report for the Month of November 1999 Summary Sheet Program 1999 1998 Variance Meetings Per Month 1999 1998 Leisure Classes 311 111 200 25 13 Special Events 55 28 27 3 1 Adult Sports 419 900 -481 15 9 Senior Center 1810 1468 342 121 82 Program Totals 2595 2507 88 164 105 Information/Referrals Senior Center 657 899 -242 12 10 Total 657 899 -242 12 10 Sports Complex Use AYSO 1100 600 500 16 9 Jr. All American Football 150 150 0 3 5 Total 1250 750 500 19 14 Total Programs 4502 4156 346 195 129 Volunteer Hours Senior Center 760 868 -108 Meals on Wheels 67 41 26 Total Volunteer Hours 827 909 -82 Monthly Revenue Senior Center $ 3,850.00 $ 3,494.50 $ffl2,58O.00 Community Services $ 3,810.00 $ 1,230.00 $Rental Income $ 495.00 $ 1,540.00 $Total Revenue $ 8,156.00 $ 6,264.50 $ Revenue Year to Date Senior Center $25,620.00 $14,174.66M$17,103.16 Community Services $26,874.50 $20,886.00 Rental Income $3,135.00 $3,575.00Total Revenue to Date $55,629.50 $38,635.66 OU12 294 Community Services Program Report for November 1999 1999 1999 1998 1998 1999 1998 Participants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Low Impact Aerobics 12 36 11 33 3 3 3 Beg. Computers Mon. 10 40 6 24 16 4 4 Beg. Computers Tues. 9 36 9 27 9 4 3 Int. Computers Wed. 9 27 9 27 0 3 3 Mastering Word 5 5 0 0 5 1 0 Mastering Excel 10 10 0 0 10 1 0 Introduction to Horses 3 3 0 0 3 1 0 Beginning Ballroom 26 130 0 0 130 5 0 Golf Short Game 8 24 0 0 24 3 0 Totals 92 311 35 111 200 25 13 1QQ9 1999 1998 1998 1999 1998 Participants Total Participation Participants Total Participation Variance Meetings Meetings Special Events 2 on 2 Grass Volleyball 30 30 28 28 2 1 1 Tiny Tot Turkey Trot 14 14 0 0 14 1 0 Turkey Trot Spectators 11 11 0 0 11 1 0 Totals 551 551 281 281 271 31 1 1000 1000 19Q8 1998 1999 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 99 99 0 0 99 10 0 Adult Soccer League 80 240 180 540 -300 3 3 Adult Co-ed Volleyball 40 80 60 360 -280 2 6 Totals 2191 4191 2401 9001 481 15 9 UO3 .w - 295 Senior Center Attendance Este Participants ota otaRegistered eetin s a icy ants Participation arnance 1999 1998 Senior Activities Bridge, ACBL 198 198 234 234 -36 4 4 Bridge, Duplicate/Social 421 421 420 420 1 13 11 Creative Writin /Reminise Writing Clubs 23 23 40 40 -17 7 3 Golden Tones 72 72 53 53 19 5 4 Ice Cream Social 5 5 2 2 3 1 1 Heart Hos . Tour/Comp Lunch 8 8 0 0 8 1 0 Monthly Birthday Party 21 21 38 38 -17 1 1 Monthly Luncheon 115 115 103 103 12 1 1 Movie Time 26 26 18 18 8 3 3 Putting Contest 9 9 0 0 9 1 0 Putting Green 6 6 0 0 6 n/a n/a Seminars 23 23 24 24 -1 1 3 Television Viewing 31 31 49 49 -18 n/a n/a Tennis 120 120 25 25 95 121 4 Senior Activity Total 1078 1078 1006 1006 72 501 35 Senior Leisure Courses Ceramics 14 38 10 28 10 4 3 Computer 54 72 38 70 2 14 14 Computer Tutor/Lab 20 20 7 7 13 8 2 Dog Training Class 4 6 0 0 6 2 0 Exercise 70 404 54 251 153 12 11 Spanish Lessons 9 12 16 27 -15 2 2 Senior Leisure Courses Total 171 552 125 383 169 42 32 Senior Leisure Classes Arts and Crafts 24 24 16 16 8 4 3 Bridge Lessons 62 62 36 36 26 9 4 Painting 17 17 19 19 -2 4 4 Quilting 18 18 0 0 18 2 0 Tai Chi 28 28 0 0 28 5 0 Tap Dance 27 27 8 8 19 5 4 Senior Leisure Classes Total 176 176 79 79 97 29 15 TOTAL SENIOR PROGRAMS 1425 1806 1210 1468 338 121 82 Senior Services Ambassadors 79 79 88 88 -9 n/a n/a Blood Pressure Check 43 43 51 51 -8 51 4 FIND Food Distribution 322 322 397 397 -75 4 4 Hearing Consultation 9 9 11 11 -2 1 1 Information/Referral/Outreach 196 196 344 344 -148 n/a n/a Share Meetings/Sign-up 8 8 8 8 0 2 1 TOTAL SENIOR SERVICES 657 657 899 899 -242 12 10 SENIOR CENTER TOTAL 2082 2463 21091 2367 96 133 92 Page 3 4`-`* 296 DEPARTMENT REPORT: � oz U S yOFTN TO: HONORABLE MAYOR AND CITY COUNCIL MEMBER FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: DECEMBER 21, 1999 SUBJECT: SCHOOL GRANT UPDATE The following is an update on the School Grant Program. School Grant Requests 1999/00 (#101-251-663-657) La Quinta High School September 30, 1999 Men's Varsity & JV Soccer October 26, 1999 October 26, 1999 December 8, 1999 La Quinta Middle School December 2, 1999 Truman School Adams School December 7, 1999 Supplies/Uniforms Interact Club Tee Shirts/Supplies Girls Swim Team Uniforms Track Team Uniforms/Warm Ups Bulldog Band Boosters Uniforms Parent Teacher Organization Earthquake Kits $2,000 Balance $500 $1,500 $500 $1,000 $500 $500 $2,000 $ 500 $2,000 $2,000 $500 $500 Zero Balance $1,500 Balance Balance $1,500 297 DEPARTMENT REPORT: �- Tiht 4 4 " AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 21, 1999 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Revenue and PUBLIC HEARING: Expenditure Reports dated October 31, 1999 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the October 31, 1999 Statement of Revenue and Expenditures for the City of La Quinta. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Dept, U.S. Bank Monthly Statement and Bank of New York Monthly Custodian RepppTt to dete„rmiy- a the fair market value of investments at month end. ohn M. Falconer, Finance Director crv's�� ed for Sub y: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, October 31, 1999 -. 298 CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/1999-10/31/1999 FUNDS BUDGET RECEIVED REMAINING BUDGET % RECEIVED General Fund Revenues $11,728,871.00 $4,046,751.46 $7,682,119.54 34.5% Library 200,000.00 378,720.96 (178,720.96) 189.4% Gas Tax Revenue 395,400.00 105,772.31 289,627.69 26.8% Cmaq/lstea 0.00 0.00 0.00 0.0% Federal Assistance 250,400.00 0.00 250,400.00 0.0% Proposed Assessment District 2,806,700.00 0.00 2,806,700.00 0.0% Slesf (Cops) Revenue 1,100.00 48,872.55 (47,772.55) 4443.0% Local Law Enforcement 0.00 137.28 (137.28) N/A Lighting & Landscaping 764,400.00 32,658.14 731,741.86 4.3% Quimby 31,000.00 28,276.82 2,723.18 91.2% Infrastructure 1,497,500.00 690,561.82 806,938.18 46.1 % Village Parking 1,600.00 235.32 1,364.68 14.7% South Coast Air Quality 25,244.00 5,918.66 19,325.34 23.4% Lq Public Safety Officer 2,200.00 2,058.74 141.26 93.6% Interest Allocation 0.00 238,654.81 (238,654.81) N/A Capital Improvement 40,816,198.69 2,973,945.96 37,842,252.73 7.3% Lq Norte Capital Improvement 0.00 1,486.29 (1,486.29) N/A Urban Forestry 11,000.00 0.00 11,000.00 0.0% Equipment Replacement 1,022,889.00 989,664.74 33,224.26 96.8% Arts In Public Places 302,700.00 98,860.52 203,839.48 32.7% Transportation 0.00 161,443.60 (161,443.60) N/A Parks & Recreation 0.00 107,568.64 (107,568.64) N/A Civic Center 0.00 154,473.93 (154,473.93) N/A Library Development 0.00 63,246.72 (63,246.72) N/A Community Center 0.00 28,524.45 (28,524.45) N/A Street Facility 0.00 5,421.98 (5,421.98) N/A Park Facility 0.00 2,173.50 (2,173.50) N/A La Quinta Financing Authority 697,670.00 474,372.24 223,297.76 68.0% RDA Project Area No. 1 17,061,398.00 1,045,760.45 16,015,637.55 22.9% RDA Project Area No. 2 6,314,469.00 232,937.47 6,081,531.53 16.7% Total $83,930 739.69 $11,918,499.36 $72,012,240.33 14.2% 299 OG3 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/1999 - 10/31/1999 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund Revenues $12,776,256.12 $3,916,011.26 $17,225.00 $8,843,019.86 30.7% Library 0.00 0.00 0.00 0.00 N/A Gas Tax Revenue 395,400.00 131,800.00 0.00 263,600.00 33.3% Cmaq/Istea 0.00 0.00 0.00 0.0% N/A Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,806,689.00 0.00 0.00 2,806,689.00 0.0% Slesf (Cops) Revenue 0.00 2,286.56 0.00 (2,286.56) N/A Local Law Enforcement 0.00 0.00 0.00 0.00 N/A Lighting & Landscaping 777,105.31 254,800.00 0.00 522,305.31 32.8% Quimby 235,000.00 0.00 0.00 235,000.00 0.0% Infrastructure 7,301,724.25 397,022.33 0.00 6,904,701.92 5.4% Village Parking 0.00 0.00 0.00 0.00 N/A South Coast Air Quality 5,700.00 3,690.57 0.00 2,009.43 64.7% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.00 Interest Allocation 0.00 0.00 0.00 0.00 N/A Capital Improvement 40,816,198.69 2,973,945.96 25,239.42 37,817,013.31 7.3% Lq Norte Capital Improvement 0.00 0.00• 0.00 0.00 N/A Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 889,923.00 20,233.87 0.00 869,689.13 2.3% Arts In Public Places 404,082.37 7,207.50 0.00 396,874.87 1.8% Transportation 0.00 0.00 0.00 0.00 N/A Parks & Recreation 0.00 0.00 0.00 0.00 N/A Civic Center 0.00 0.00 0.00 0.00 N/A Library Development 0.00 0.00 0.00 0.00 N/A Community Center 0.00 0.00 0.00 0.00 N/A Street Facility 0.00 0.00 0.00 0.00 N/A Park Facility 0.00 0.00 0.00 0.00 N/A La Quinta Financing Authority 1,206,421.78 468,397.00 0.00 738,024.78 38.8% RDA Project Area No. 1 24,210,797.49 5,986,009.36 0.00 18,224,788.13 90.7% RDA Project Area No. 2 11,977,632.39 (76,527.60) 0.00 12,054,159.99 -27.1% Total $103,945,930.40 $14 084 876.81 $42,464.42 $89,818,589.17 13.6% 300 O04 CITY OF LA QUINTA 07/01/1999-1013111999 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTALFEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant Sunline Transit CVAG County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 502,300.00 91,686.47 410,613.53 18.25% 433,900.00 38,451.86 395,448.14 8.86% 222,000.00 93,525.75 128,474.25 42.13% 2,305,600.00 583,099.44 1,722,500.56 25.29% 3,050,000.00 337,860.23 2,712,139.77 11.08% 381,900.00 78,613.54 303,286.46 20.58% 6,895,700.00 1,223.237.29 5,672,462.71 17.74% 110,800.00 36,530.40 74,269.60 32.97% 8,100.00 2,184.50 5,915.50 26.97% 412,500.00 465,502.68 (53,002.68) 112.85% 86,700.b0 78,151.50 8,548.50 90.14% 68,000.00 82,075.63 (14,075.63) 120.70% 35,800.00 42,475.50 (6,675.50) 118.65% 44,200.00 17,561.00 26,639.00 39.73% 766,100.00 724,481.21 41,618.79 94.57% 50.00 0.00 50.00 0.00% 50.00 19.00 31.00 38.00% 1,000.00 178.60 821.40 17.86% 124,210.00 40,632.20 83,577.80 32.71% 298,400.00 278,966.14 19,433.86 93.49% 107,800.00 66,290.58 41,509.42 61.49% 271,100.00 247,621.43 23,478.57 91.34% 802,610.00 633,707.95 168,902.05 78.96% 910,900.00 354,037.14 556,862.86 38.87% 250.00 232.62 17.38 93.05% 14,400.00 19,915.32 (5,515.32) 138.30% 22,300.00 7,275.87 15,024.13 32.63% 4,600.00 1,478.43 3,121.57 32.14% 91,100.00 28,195.63 62, 904.37 30.95% 109,200.00 127,984.00 (18,784.00) 117.20% 10.000.00 0.00 10,000.00 0.00% 0.00 0.00 0.00 N/A 471,111.00 471,111.00 0.00 100.00% 55,000.00 41,413.84 13,586.16 75.30% 5,000.00 0.00 5,000.00 0.00% 1,693,861.00 1,051,643.85 642,217.15 62.09% 1,464.000.00 406,082.31 1,057,917.69 27.74% 55,600.00 4,886.12 50,713.88 8.79% 0.00 426.17 (426.17) N/A 55,600.00 5,312.29 50,287.71 9.55% 51,000.00 2,286.56 48,713.44 4.48% 11 728 871.00 4,046,751.46 7,682,119.54 34.50% u 301 005 CITY OF LA QUINTA 07/01/1999-10131/1999 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 200,000.00 376,111.58 (176,111.58) 188.06% 0.00 2,609.38 (2,609.38) N/A 200 000.00 378,720.96 (178,720.96) 189.36% 123,200.00 32,634.56 90,565.44 26.49% 89.200.00 23,456.47 65,743.53 26.30% 172,500.00 43,758.07 128,741.93 25.37% 5,000.00 5,000.00 0.00 100.00% 5,500.00 923.21 4,576.79 16.79% 395,400.00 105,772.31 289,627.69 26.75% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00% 250,400.00 0.00 250,400.00 0.00% 0.00 0.00 0.00 N/A 250,400.00 0.00 250,400.00 0.00% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% TOTAL PROPOSED ASSESSMENT DISTRIC 2,806,700.00 0.00 2,806,700.00 0.00% SLESF (COPS) REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY 0.00 48,372.24 (48,372.24) N/A 1,100.00 500.31 599.69 45.48% 1,100.00 48 872.55 (47 772.55) 4442.96% 0.00 0.00 0.00 N/A 0.00 137.28 (137.28) N/A 0.00 0.00 0.00 N/A 0.00 137.28 (137.28) N/A 764,200.00 32,805.00 731,395.00 4.29% 200.00 (146.86) 346.86-73.43% 764,400.00 32,658.14 731,741.86 4.27% 20,000.00 26,573.80 (6,573.80) 132.87% 11,000.00 1,703.02 9,296.98 15.48% 31,000.00 28,276.82 2,723.18 91.22% 3W C1GU CITY OF LA QUINTA 07/01/1999-10131/1999 ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transferin TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation SB821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 609,825.38 456,674.62 57.18% 431,000.00 80,736.44 350,263.56 18.73% 1,497,500.00 690,561.82 806,938.18 46.11% 1,600.00 235.32 1,364.68 14.71 % 1,600.00 235.32 1,364.68 14.71 % 21,244.00 5,744.68 15,499.32 27.04% 4,000.00 173.98 3,826.02 4.35% 25,244.00 5,918.66 19,325.34 23.45% 2,000.00 2,000.00 0.00 100.00% 200.00 58.74 141.26 29.37% 2,200.00 2,058.74 141.26 93.58% 0.00 238,654.81 (238,654.81) N/A 0.00 0.00 0.00 N/A 0.00 238.654.81 (238.654.81) N/A 12,138,823.50 1,899,197.09 10,239,626.41 15.65% 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) 0.00% 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,741,308.00 0.00 1,741,308.00 0.00% 30,000.00 0.00 30,000.00 0.00% 372,610.00 75,723.60 296,886.40 20.32% 799,956.02 235,153.47 564,802.55 29.40% 23,893,164.57 763,871.80 23,129,292.77 3.20% 40,816,198.69 2,973,945.96 37,842,252.73 7.29% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 1,486.29 (1,486.29) N/A 0.00 1,486.29 (1486.29) N/A 30u 007 CITY OF LA QUINTA 07/01/1999-1013111999 ALL OTHER FUNDS REVENUE DETAIL (continued) URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 11,000.00 0.00 11,000.00 0.00% 0.00 0.00 0.00 N/A 11,01)0.00 0.00 11,000.00 0.00% FMP Equipment Charges 510,578.00 510,783.00 (205.00) 100.04% Interest 41,200.00 7,770.74 33,429.26 18.86% Transfers In 471,111.00 471,111.00 0.00 100.00% TOTAL EQUIPMENT REPLACEMENT 1,022,889.00 989 664.74 33 224.26 96.75% ARTS IN PUBLIC PLACES REVENUE: " Arts in Public Places Deposits 275,500.00 93,201.47 182,298.53 33.83% " Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 5,659.05 21,540.95 20.81% TOTAL ARTS IN PUBLIC PLACES 302,700.00 98,860.52 203,839.48 32.66% • These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest TOTAL LIBRARY DEVELOPMENT 0.00 161,112.07 (161,112.07) N/A 0.00 331.53 (331.53) N/A .0.00 161443.60 (161443.60) N/A 0.00 107,334.00 (107,334.00) N/A 0.00 234.64 (234.64) N/A 0.00 107 568.64 (107 568.64) N/A 0.00 154,141.81 (154,141.81) N/A 0.00 332.12 (332.12) N/A 0.00 154 473.93 (154 473.93) N/A 0.00 63,109.00 (63,109.00) N/A 0.00 137.72 (137.72) N/A 0.00 63 246.72 (63 246.72) N/A 304 008 CITY OF LA QUINTA 07/01/1999-10/31/1999 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 28,462.00 (28,462.00) N/A 0.00 62.45 (62.45) N/A 0.00 28,524.45 (28,524.45) N/A 0.00 5,410.89 (5,410.89) N/A 0.00 11.09 (11.09) N/A 0.00 5,421.98 (5,421.98) N/A 0.00 2,170.00 (2,170.00) N/A 0.00 3.50 (3.50) N/A 0.00 2,173.50 (2173.50) N/A 305 0co9 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/1999-1013111999 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 398,100.00 94,420.03 0.00 303,679.97 23.72% CITY MANAGER'S OFFICE 579,250.00 175.060.04 0.00 404,189.96 30.22% ECONOMIC DEVELOPMENT 811,650.00 260,414.25 0.00 551,235.75 32.08% PERSONNEL/RISKMGT 438,750.00 85,879.10 1,125.00 351,745.90 19.57% TOTALGENERALGOVERNMENT 2,227,750.00 615,773.42 1,125.00 1,610,851.58 27.64% FINANCE: FISCAL SERVICES 490,250.00 152,275.46 0.00 337,974.54 31.06% CENTRAL SERVICES 489,246.00 195,198.89 0.00 294,047.11 39.90% TOTAL FINANCE 979,496.00 347,474.35 0.00 632,021.65 35.47% CITY CLERK 347,150.00 113,377.68 0.00 233,772.32 32.66% COMMUNITY SERVICES SENIOR CENTER 231,970.00 66,226.16 0.00 165,743.84 28.55% PARKS & RECREATION ADMINISTRATION 565,569.00 169,567.38 0.00 396,001.62 29.98% PARKS & RECREATION PROGRAMS 67,750.00 16,909.84 0.00 50,840.16 24.96% TOTAL COMMUNITY SERVICES 865,289.00 252,703.38 0.00 612,585.62 29.20% POLICE 3,186,149.00 236,799.30 0.00 2,949,349.70 7.43% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 189,150.00 64,359.32 0.00 124,790.68 34.03% CODE COMPLIANCE 434,193.00 132,859.02 0.00 301,333.98 30.60% ANIMAL CONTROL 163,602.00 45,919.71 0.00 117.682.29 28.07% BUILDING 362,873.00 173,828.98 0.00 189,044.02 47.90% EMERGENCY SERVICES 46,900.00 21,627.01 0.00 25,272.99 46.11 % FIRE 20,000.00 5,833.57 0.00 14,166.43 29.17% CIVIC CENTER BUILDING -OPERATIONS 1,141,853.00 792.163.43 0.00 349,689.57 69.38% TOTAL BUILDING & SAFETY 2,358,571.00 1,236,591.04 0.00 1,121,979.96 52.43% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 560,800.00 114,503.77 0.00 446,296.23 20.42% CURRENT PLANNING 909,049.00 191,147.97 0.00 717,901.03 21.03% TOTAL COMMUNITY DEVELOPMENT 1,469,849.00 305,651.74 0.00 1,164,197.26 20.79% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 53,309.05 0.00 130,040.95 29.08% DEVELOPMENT & TRAFFIC 670,710.00 207,583.67 0.00 463,126.33 30.95% MAINT/OPERATIONS - STREETS 1,257,024.00 269,267.86 5,700.00 982,056.14 21.42% MAINT/OPERATIONS - LTG/LANDSCAPING 1,074,503.00 384,150.41 10,400.00 679,952.59 35.75% CAPITAL PROJECTS 155,005.00 68,584.58 0.00 86,420.42 44.25% TOTAL PUBLIC WORKS 3,340,592.00 982,895.57 16,100.00 2,341,596.43 29.42% TRANSFERS OUT 1,674,721.34 769,266.11 0.00 905,455.23 45.93% GENERAL FUND REIMBURSEMENTS (3,673,311.22) (944,521.33) 0.00 (2,728,789.89) 25.71 % NET GENERAL FUND EXPENDITURES 12,776,256.12 3,916,011.26 17,225.00 8,843,019.86 30.65% 306 010 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01 /1999-1013111999 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 N/A 395,400.00 131,800.00 0.00 263,600.00 33.33% 235,000.00 0.00 0.00 235,000.00 0.00% 130,000.00 0.00 0.00 130,000.00 0.00% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 3,690.57 0.00 2,009.43 64.75% TRANSFER OUT 0.00 0.00 0.00 0.00 ERR TOTAL SOUTH COAST AIR QUALITY 5,700.00 3,690.57 0.00 2,009.43 64.75% CMAQ/ISTEA TRANSFER OUT 0.00 0.00 0.00 0.00 N/A LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 2,000.00 0.00 0.00 2,000.00 0.00% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 N/A SLEF(COPS) TRANSFER OUT 0.00 2.286.56 0.00 (2,286.56) N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 254,800.00 0.00 509,600.00 33.33% TRANSFER OUT 12,705.31 0.00 0.00 12,705.31 0.000/0 AL LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 777,105.31 254,800.00 0.00 522.305.31 32.79% INFRASTRUCTURE: REIMBURSE GENERAL FUND 203,910.00 67,970.00 0.00 135,940.00 33.33% TRANSFER OUT 7,097,814.25 329,052.33 0.00 6,768,761.92 4.64% TOTAL INFRASTRUCTURE 7,301,724.25 397,022.33 0.00 6,904,701.92 5.44% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 2,806,689.00 0.00 0.00 2,806 689.00 0.00% 307 Oil CITY OF LA QUINTA 07/01/1999-10/31/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 0.00 N/A PARKS & RECREATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 0.00 N/A CIVIC CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 0.00 N/A LIBRARY DEVELOPMENT Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 N/A COMMUNITY CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 N/A STREET FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 N/A PARK FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 N/A CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 39,898,823.47 2.948,067.46 25,239.42 36,925,516.59 7.39% PROJECT REIMBURSEMENTS TO GEN FUND 917,375.22 25,878.50 0.00 891,496.72 2.82% TOTAL CAPITAL IMPROVEMENT 40,816,198.69 2,973,945.96 25,239.42 37,817,013.31 7.29% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 N/A CIP EXPENSES 404,082.37 7,207.50 0.00 396,874.87 1.78% TOTAL ART IN PUBLIC PLACES 404,082.37 7,207.50 0.00 396,874.87 1.78% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 N/A URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.00% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 20,233.87 0.00 869,689.13 2.27% 308 01� DEPARTMENT REPORT: e COUNCIL/RDA MEETING DATE: Year 2000 Project Status Report AGENDA CATEGORY: BUSINESS SESSION: December 21, 1999 CONSENT CALENDAR: BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: The City of La Quinta continues to move forward with the Year 2000 (Y2K) Project. This monthly Y2K report reflects the progress achieved since November 30, 1999. Year 2000 Project Progress Table % Complete Through This Month % Complete Through Last Month Estimated Completion Date Estimated Costs To Achieve Y2K Compliance DP & Non DP Systems DP Non DP DP Non DP DP Non DP DP Non DP Awareness 100% 100% 100% 100% 12/98 12/98 $500 $500 Assessment 100% 100% 100% 90% 02/99 10/99 $1,500 $1,500 Remediation 100% 100% 100% 90% 02/99 10/99 $0 $0 Validation/Testing 100% 100% 95% 90% 11/99 11/99 $2,500 $5,500 Implementation 100% 100% 95% 50% 11/99 11/99 $15,000 $32,000 Revalidation/Retesting 100% 100% 0% 0% 11/99 11/99 $1,500 $1,500 Total Costs $21,000 $41,000 As shown on the progress table above, Data Processing (DP) hardware and software is 100% Y21K compliant. The building permit program is Y21K compliant with regard to recognizing the Year 2000 date. However, there are issues with the permit numbering scheme that would need to be resolved with the software vendor. Staff has evaluated alternative software vendors that can meet the City's building permit issuance activity needs and have decided to change software vendors to ensure compliance after January 1, 2000 for issuing Building Permits. 309 MOBILE PHONES Nextel Phones has been slow in responding to staff requests for specific information on existing mobile phone systems. Nextel has disclosed that they are moving forward with making their products Y2K compliant. According to Nextel's Year 2000 website, Nextel has stated that their units are Y2K compliant. We have received written assurances from our local vendor that the telephones are Y21K compliant. SUMMARY OF SYSTEMS IDENTIFIED FOR Y21K COMPLIANCE The inventory conducted during fiscal year 1997-98 evaluated the City's computer systems, software and related systems which may be affected by the Year 2000. The City's computer systems being evaluated are classified as DP or Non DP as follows: Data Processing Systems Various Software Applications Accounting Software Computer Operating Software File Server Systems THE Y21K TIME LINE Non Data Processing Systems Heating and A/C Phone Systems Mobile Phones Street Lights Traffic Signals Irrigation Software Stadium Lights Drainage Pumps Civic Center Alarm System The Y21K time line is divided into five stages; each stage serving to address the Y21K problem. As shown in the Progress Table above, the City is generally in the Validation/Testing and Implementation Stages of this time line. The actions taken and planned by the City for each stage relating to this project are as follows: 310 d0 Awareness Stage: The inventory audit portion of this stage was completed on November 11, 1998. On December 31, 1998, a Y2K survey letter was mailed to 40 organizations and vendors that do business with the City. The goal of the survey is to gather information from those entities that staff believes may impact the City if they do not comply with Y21K. Of the 40 surveys sent out, 35 organizations have responded to the survey. All 35 of the organizations that responded to the survey have made disclosures that they are complying with the Y2K problem (Attachment 2). Responses reflect that awareness of the Y2K problem is growing daily. On Monday, May 24, 1999, City staff held a meeting at the Senior Center to present the City of La Quinta's Y2K Readiness Review. The presentation team was made up of Mike Bizier of Southwest Networks, Inc., John Hardcastle from Building and Safety, and Juan Herrera and John Falconer from Finance. The Y2K presentation lasted over an hour, and included a 25-slide Power Point presentation, that was projected onto the screen at the Senior Center multi- purpose room. The purpose/goal of the meeting was to inform the public about what the City is doing to prepare its own computer systems for the Year 2000. Also, John Hardcastle informed citizens about what they can do to prepare for most disruptions in essential services. A list of home and family preparedness items were discussed during the presentation. The turnout for the meeting was low, with only five members of the public being present. Mr. and Mrs. Fred Wolff, James Deboer and guest, and Megan Butler, were present for the Y2K meeting. Members of the City Council were also present for the discussion. One of the objectives of the meeting was to receive input from the public on their concerns regarding the Y2K issue. Mr. and Mrs. Wolff voiced concern about what La Quinta businesses are doing to prepare for Y2K-related problems. Mr. Wolff commended City staff on their progress in meeting the Y2K challenge. He also stated that the City should let the public know how far ahead the City of La Quinta is on addressing Y2K issues. Mrs. Wolff asked Mike Bizier about what citizens can do to make their PC's at home Y2K compliant. Mayor Pena stated that Y2K is not just a computer issue but an emergency - preparedness issue as well. Councilman Perkins stated that the Council should also meet with other agencies on the Y2K issue. Mr. Deboer, who stated he is an expert on the Y2K problem, made several comments regarding his concerns about Y2K. He felt the public should be concerned about global issues (i.e., the power grid, fuel availability, etc.) He also felt that government is too optimistic and is not doing enough to prepare the public for what could happen if computers fail when the new year arrives. - 311 00 Mayor Pena stated that there is a need to get the word out. He stated that public information needs to be provided now. The City's Y2K website continues to be updated monthly, following staffs monthly status agenda report to the Council. Also, on August 25, 1999, the City hosted a Y2K Community Conversation meeting at the Senior Center. The presentation was made by the President's Council on Y2K. The goal was to bring together a panel of representatives from various public service providers, to answer questions and comment on citizen concerns. Service providers that participated in the panel included GTE, Imperial Irrigation District, Southern California Gas, John F. Kennedy Hospital, County of Riverside, Desert Sands Unified School District, Valley Independent Bank and Social Security Administration. Although there was significant effort put forth on advertising the meeting, the attendance was limited to about 30 people, including the press and the panelists. The questions that were raised by the citizens present were similar to those asked during the May 24" meeting. The questions focused on what is being done to protect the public from the Y2K bug. There were also questions dealing with national security and what foreign countries are doing to prevent Y2K- related nuclear accidents. John Hardcastle, Community Safety Manager for the City coordinated the event. Another Y2K workshop was held on the evening of November 18, 1999 at the Senior Center to discuss this issue. Approximately 50 people were in attendance with issues discussed that were similar to previous meetings. Assessment Stage: Assessment of DP systems has largely been completed. Non DP systems that still to be assessed for Y2K compliance include mobile phones, traffic signals and the Civic Center alarm system. Assessment of non DP systems will continue through the end of October 1999. Remediation Stage: Remediation is an on -going process that works together with the Implementation stage. Remediation involves identifying options for replacing systems or locating new vendors to correct non compliant systems. The City's purchasing policy has been revised to require that all new computer systems have a Y2K compliance disclosure before they are purchased. Validation/Testing Stage: This stage was started the weekend of April 17, 1999, and 100% of DP hardware and software systems have now been tested for Y2K compliance. The methodology used to test computer systems was developed by Southwest Networks, Inc. The testing environment was created by changing all system dates to January 1, 2000 and then processing numerous transactions within all mission -critical software systems. Testing of all DP systems for Y21K compliance was successful. All of the DP hardware system (i.e., file servers, workstations, etc.) functioned properly when the dates were rolled over to January 1, 2000. DP software processed all transactions properly and sorted them correctly by date. The testing carried out on April 17th has proved that mission -critical DP systems will work on January 1, 2000. The following mission -critical DP systems were tested for Y21K compliance: Building & Safety Department Builders Square Program City Clerk's Department ► Questys City Clerk Program Code Compliance Office ► Code Track Program Finance Department ► ForFUND Accounts Payable ► ForFUND Business Licenses ► ForFUND Cash Receipts ► ForFUND General Ledger Accounting ► ForFUND Payroll ► ForFUND Project Management ► Lotus Approach Animal License ► Applications Software: Microsoft Office, Core I/Word Perfect Suite and Lotus Smart Suite. See Attachment 3 for detailed comments and results on the Y2K testing conducted by Southwest Networks. The issues that were encountered during the testing process were mainly in some of the reporting features. For example, some of the inquiry reports within ForFUND do not show Year 2000 activity when viewing them on the computer screen. However, printed reports do show the information. The underlying data in the accounting registers are recording transactions correctly. During the testing process, the Builders Square permit program encountered some issues with the numbering scheme in the year 2000 simulation. Staff recently learned that the program has a numbering issue which limits the number of permits the Builders Square program can issue, and may encounter difficulties by April 2000 if not corrected. The Builders Square software company is not resolving this issue in a timely manner. Thus, staff has started working with Southwest Networks to determine if a new software application can be developed for the City and has recently approved implementing a new software application to replace Builders Square on January 1, 2000. 313 0G5 Recently, staff completed a City-wide traffic signal survey of the 31 signals located in La Quinta to assess if there are any Y2K issues that need to be corrected. Although some of the individual components within the signals will need to be replaced, they are not expected to impact the proper functioning of the signals in the Year 2000. Of the 31 traffic signals located throughout the City, 10 are signals maintained by Caltrans, Riverside County or the City of Indio. The City is responsible for maintaining the 21 remaining signals. Each traffic signal has the following components: ► Controller ► Conflict monitor ► Vehicle detector ► Clock Public works staff coordinated the testing of eight of the of the 21 City - maintained traffic signals for Y21K compliance. The eight signals tested were representative of the 21 signals maintained by the City. The tests consisted of manually setting the timing clocks on the signals to December 31, 1999 at 11:55 p.m. The clocks were observed through the changing of the date, and then the signal was erected on barricades and the power was turned off to the signal for a period of three minutes. The power was then restored and the signal was checked for normal operation The purpose of method of testing was to enable the signal controller to change dates without power, utilizing its own internal battery clock. All eight of the signals tested were fully functional under both the January 1, 2000 date and the February 29, 2000 leap year 2000 date. The eight signals tested include the following: ► Washington Street & Avenue 48 ► Fred Waring Drive & Adams Street ► Washington Street & Calle Tampico ► Eisenhower Drive & Avenida Fernando ► Washington Street & Avenue 47/1-lighland palms Drive ► Washington Street & Eisenhower Drive/Rancho La Quinta ► Eisenhower Drive & Coachella Drive ► Washington Street & Channel Drive Implementation Stage: Implementation has involved replacing, patching or upgrading all non compliant DP systems. One hundred percent (100%) of upgrades have been implemented for DP systems. The current building permit program, however, will be replaced at a cost of $6,500. The heating and air conditioning system which was installed in September is now Y2K-ready. A new Y21K compliant voice mail system was installed on October 11th, at a cost of $22,939. Re-Validation/Retesting: All non -compliant systems that are replaced, patched or upgraded will be re -tested and re -validated for Y2K compliance after installation. Staff will continue to keep the City Council current on Y2K issues as information becomes available. Southwest Networks will be on site on January 1, 2000 to check the City Computer Servers to ensure that the dates on the computers have properly rolled over and that the system is fupctioping properly. John M. Falcohe Finance Director Approved for submission by, Thomas P. Genovese, City Manager Attachment 1 - Traffic Signal Summary Chart Attachment 2 - List of organizations responding to Year 2000 Survey Attachment 3 - Letter from Southwest Networks, Inc. on Y21K Testing Results - 315 007 ATTACHMENT NO. 1 Is at1:1111 Ills 1 111-1 11111- 11111 �s�sSssss1 rrrr�-r g g g gI g g gal I is I IdcS » .3333aaaa 19 aacaaaa a a aac a Ir a a OOIOOO Jill I I I � !• � sfB�sls18 �33333 3 33 � r �� 3 11w, N W W W W W t+�hhhhF• 11 h h 1�1 h /1 1 rIIPi1< M'd d d d ` d ,'a, � d r044 lit HIM 9-100 U,xTt!2j,.1v1 A O 2s O w 1921 -11.11 A .1 10111.7 1.111"11 =J I I jil -1 1 111f.12W-61 L L -316 ATTACHMENT NO. 2 List of Organizations Responding to Year 2000 Survey Complying with Y2K? 1 American Medical Response (AMR) Ambulance Yes 2. California Department of Forestry/County Fire Yes 3. California Joint Powers Insurance Authority Yes 4. Coachella Valley Association of Governments Yes 5. Coachella Valley Water District Yes 6. Conrad & Associates, CPA's Yes 7. County of Riverside Yes 8. Eisenhower Immediate Care Yes 9. GTE Yes 10. Homisco, Inc. Yes 11. IBM Yes 12. ICMA Retirement Corporation Yes 13. Imperial Irrigation District Yes 14. Internal Revenue Service Yes 15. L.A. Cellular Yes 16. Laidlaw, Inc. (AMR -Ambulance) Yes 17. Lucent Technologies Yes 18. KSL Land Corporation Yes 19. Map Info (GIS Software) Yes 20. Miller & Shroeder Yes 21. Muni Financial Yes 22. Nextell Phones Yes 23. Pitney Bowes Yes 24. Principal Financial Group Yes 25. Public Employees Retirement System Yes 26. Riverside County Employees Federal Cr. Union Yes 27. Riverside County Sheriff Yes 28. Riverside County Transportation Yes 29. Riverside County Treasurer Yes 30. Rosenow, Spevacek Group, Inc. Yes 31. Sun Line Transit Yes 32. Southern California Gas Company Yes 33. Transamerica Intellitech (Metroscan Software) Yes 34. Waste Management of the Desert Yes 35. Wells Fargo Bank Yes These organizations have disclosed significant progress towards complying with the Year 2000 problem. Yet, disclosures continue to include the caveat that successful Y2K compliance is dependent on pro active implementation of Y2K by all related 317 parties. �' 010 `SOUTHWEST ATTACHMENT NO.3 NETWORKS I�i�{Ian♦tE� y • TO: Juan Hatters From: Mike Bisier Subject: Y2K SpecW Project Y2K Testing . 4117199 * . Pile Sewer Rollover Both flisservers rated over to 2000 with no problems. Woduadons bgging h m the system than changed dates fine. There was a slight problem with I.02 when It was rebooted. It lost the login directory. This Is a documented problem by Novel and Is not related to Y21L It Is an Won that can occur anytime a server is shutdown and brought back tip on. k a. City Clerk's Office NEC computer rolled over to yaw 2000 properly. Quo" software rsconised yew 2000 date and time stamped correctly. Building and Safety • Builders Square Software , System logged into saw date change and adjusted time correctly. Permit numbering i. . scheme is incorrect. Displays "01 but should display 0001.001. Ile: 9901.001) • Contractor info seemed to display correctly and the system correctly noted the expiration of 'yorkees comp insurance for contractors. Displays ate code correctly In inspections. The date field needs to be expanded to sea au of 2000. The date field currently displays 200. This is a current view display Issue with Builders Square. Search for permits works. but code is incorrect. ISee above) . • • • Bumees Square is swam of Y2K Issues and Is working on an update Oil 71-IIG Wog Road. Sails M. Psin Dasfn. Gldaais WII 0 M(76013604900 0 ati7601360.1166 0 HKSWIlet•irc sate. aAW N Payroll bow date for psyohachs, checks and printed local. ••• Check printer WM be: '. tested in May 16th. Check printer Is a separate proprietary system. Post PayroS shows date of 212 =. Flaw needs to be expanded. Visual display Problem Date' posts correctly to registers Mats Payabls Displays date 01/01/20 • not 01101100. Batch posting was dons with no problems and date for posting was in correct fonnat 01101JAM Busiasss License • Account Master Mainerltance files gives error. Business License oartlficates displays on screen property but does not prir0 properly. ; AN systems and software In general all hardware system fnnatlons with no problems. The main problems were with software programs and particularly, the display of dates In these software packages. Each software vendor should be contacted for Y2K compliance and fixes. Standard packages such as Windows 85198, Lotus, Word Perfect, Excel and Novell cent. did not have any Y2K problems. This Is consistent with other testing we have perfomnsd for agencies similar to the City of La Quints. . •e at DEPARTMENT REPORT: 14-1 � oz 4 Pat&& v s FCFM OF TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: December 21, 1999 RE: Public Works/Engineering Department Report for the Month of November 1999 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. Vogt Public Works ector/City Engineer .. 390 T:\PWDEPT\COUNCIL\1999\991 221 Dept. wpd Tcr)T V/ r O V ) LU Z) LU Md cr z W N a T y�.. 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N Q. 0 U U t CL 4oa) oE E E EEEE ZEm co U 0 - NUZ U f N u N N E E E E E U E O O O O O N J O U U U U E U o U - N 0 0) N N y N N Y N O O Q O N p N C j f0) m U U U Z Q U @ °� U 70 U 7 7 7 .0. 0 c 7 N Q 7 �",• 7 O a Q` p N> N N N > c- U7 0> U N I- U U U U o 0 U> U F 0 0 0 2 U N p O N CO V LO CO � 00 O) O N C9 I- n co a0 co 00 00 00 N 00 0 0 0) 0) WWp 000p0 M M M coo M M M M m eo Cl)'M M M m 00 O) W o W p o o W O) W m O) p O) W p o 0 o W W W p O) O) o p W p o D) O) O O O N N N 324 (.)115 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1999/2000 November 1999 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion City Entrance Monuments 98-05 $257,100 20% 65% August, 1999 Dec., 1999 Award 5/18/99 Miles Ave/Washington St. $1,310,649 0% 100% Sept 21, '98 Mar 12, 1999 Imprvmts / 98-07 NTP Washington St. Widening/ Ave 50 $2,428,700 32% 38% Sept, 1999 March, 2000 to Village Ctn. 98-09 Award 6/22/99 Pare La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 0% 0% Sept 1999 Dec 1999 Improvements, Signals, 98-15 Award 9/7/99 Fritz Burns Park/ Bear Creek Bike $219,807 20% 60% July 1999 Nov 1999 Path Retrofit/rest stops 98-16 Avenue 50 Pavement $259,593 0% 0% Oct 1999 Dec 1999 Rehabilitation 98-17 Jefferson Street Improvements $6,876,876 0% 0% Dec, 1999 Nov, 2000 HWY111 to Ave 54, 99-05 Award 6/29/99 Ave 50 Median Landscape /99-01 $210,000 0% 100% July, 1999 Sept, 1999 325 T:\PWDEPT\CIPDIV\MPSSMST_REPORT\9911Mpsmst.wpd Revised 12113199 006 i ��I�111��1111111111111111111111��11111 �11��1��11��1111111111111�1�111111��1�� '3��II��IIII��III�i��111111111111111��1ii�� 'I •3��IIII�I��I�i111�11111111111��iii�� 'r�1111�11ldi�ii11�11111rI1Y11111�11Y�I�iIrO�Iii� ��IIIIII��IIIIIIIii'i1111111111��1111��1ii�� •3��I�IIIIIIIii'ii11111111��11111��111ii�� II��IIII��IIIIIii'i1111111111�111111��1ii33 v 1O c cc cEC - - c cQ 01 I�i� [tE N N NQ1 to ) -O N N 7N 7 U U Department Report No. T-' POLICE REPORT Inside this issue: November Significant Ac- tivity Report School Resource Officer Reports for October/ November October Crime Statistics Summary La Quint& Target Team Oc- tober Report Special points of interest from the Crime Statistic Summary: All felony Crimes Against Persons are down for the month. A year-to-date comparison in each category indicates either a decrease or very little change. • The month of October had an unusu- ally high spike in misdemeanor thefts. • Misdemeanor assault statistics have returned to the previous range. • Statistics indicate a sharp increase in vandalism. Increase reflects the van- dalism to numerous vehicle tires highlighted in last month's report. OCTOBER/WVEMBER 1999 Award Winning Experts Help Solve La Quinta Crimes The Forensic Technicians stationed at the Indio Sheriff's Station were for- mally recognized by the Board of Supervisors for their outstanding record in obtaining "hits" on lifting/ recovery of latent finger- prints. Hundreds of investigators, deputies and forensic technicians compete each year for the coveted Golden Bear Award given through the auspices of CAL -ID. Award recipients must accomplish five hits within a calendar year. It is a distinctive accomplish- ment; and, of the 20 awards this year, 5 went to our folks. The techs lifted/ recovered latent prints, which were subsequently submitted to CAL -ID and resulted in identification of the suspects. The Riverside county Board of Supervisors pre- sented awards to Forensic Technicians Jacqueline Hack, Glenn Tarr, Tim Carr David Ortloff, and David Pong. The Police/Sheriff are in- deed fortunate to have ex- perts like these to assist them in the investigation and apprehension of crimi- nals. La Quinta's VIP Volunteer Receives Recognition As your Police Chief, I had the pleasure of recognizing volunteer Karen Lecking- ton for contributing over 470 hours during the past year. Karen is the secretary for Our association with CAL -ID has greatly aided in speedy iden- tification and analy- sis. Riverside CAL -ID is active within the community and local law enforcement, pro- viding presentations and demonstrations on fingerprinting and latent examination at numerous community and law enforcement events. It provides training to all law en- forcement agencies in the areas of fingerprint- ing, latent search tech- niques and crime scene management, at no addi- tional cost to the agencies. December Programs: • Traffic Services Team will be hosting an- other DUI checkpoint on December 17th. • Target Team will be patrolling on bikes daily along the 111 corridor, Dec 15-24. the Volunteers for Increased Public Safety (YIPS) program and is on call at all hours to assist with traffic control and other problems requiring non -sworn support in the City of La Quinta. 327 LA Q UINTA POLICE DEPARTMENT Significant Incidents / Highlights NOVEMBER 1999 CALLS FOR SERVICE 11/01 (Monday) 49 11/17 (Wednesday) 26 11/02 (Tuesday) 44 11/18 (Thursday) 34 11/03 (Wednesday) 42 11/19 (Friday) 40 11/04 (Thursday) 39 11/20 (Saturday) 38 11/05 (Friday) 40 11/21 (Sunday) 41 11/06 (Saturday) 56 11/22 (Monday) 48 11/07 (Sunday) 34 11/23 (Tuesday) 55 11/08 (Monday) 36 11/24 (Wednesday) 38 11/09 (Tuesday) 42 11/25 (Thursday) 26 11/10 (Wednesday) 51 11/26 (Friday) 40 11/11 (Thursday) 35 11/27 (Saturday) 40 11/12 (Friday) 40 11/28 (Sunday) 43 11/13 (Saturday) 40 11/29 (Monday) 49 11/14 (Sunday) 32 11/30 (Tuesday) 46 11/15 (Monday) 43 11 /16 (Tuesday) 47 TOTAL: 1234 (Averaging 41.1 calls per day) (Includes self -initiated activity and citations issued) SIGNIFICANT ACTIVITY 11/01 Strong arm robbery occurred at Stater Bros. Market at Hwy 111 and Washington. The victim, a 71 year old female, La Quinta resident, was robbed of her purse while getting into her vehicle in the parking lot. Suspect demanded the purse from the victim and when she refused, he grabbed it from within the vehicle. 11/02 La Quinta resident arrested for possession of controlled substance (Heroin), in the 78-000 block of La Torres. Same was also in possession of drug paraphernalia. Three car, non -injury traffic collision occurred on Hwy 111, west of Washington St.. Primary collision factor (PCF) of 22350 CVC (Speeding). Hit and run traffic accident occurred in the 52-000 block of Ave. Madero. An unknown vehicle struck a parked vehicle and fled the scene. 11/03 Assault with a deadly weapon and shooting at an inhabited vehicle occurred on Ave. 48 west of Jefferson St.. The victim, a 46 year old Coachella resident, sustained a gun shot injury to her left arm when an unknown vehicle and suspect drove alongside her vehicle and fired one shot at her. The • victim was driven to JFK Hospital by a passing motorist. Injury was not life threatening. The motive is unknown. La Quinta resident arrested for possession of controlled substance (Methamphetamine) at Adams St. Park. 11/04 Felony warrant arrest for possession of stolen property in the 52-600 block of Ave. Madero. 11/05 Report of vandalism to five new vehicles at Simon Motors, on Hwy 111. Unknown suspect(s) damaged the paint on all five cars by scratching them with a key or other sharp object. 11/06 Attempted burglary occurred in the 52-000 block of Ave. Juarez. Residents reported the back screen door to their residence had been removed by unknown suspect(s). 11/07 Nothing notable. 11 /08 La Quinta resident arrested for public intoxication and booked into Indio Jail after receiving treatment for an accidental BB pistol wound to his leg. 11/09 A 36 year old Indio woman was arrested for possession of stolen property at Washington St. and Eisenhower Dr.. She was stopped for vehicle code violations and found to be in possession of a large number of stolen checks. There were numerous victims identified which reported the checks had been stolen during burglaries in various locations throughout the valley. There was also a 25 year passenger in the vehicle who was from Indio. He was found in possession of a controlled substance. Two teenage females (14 and 13 years of age) were arrested for burglary at Wal-Mart. Both were La Quinta residents. 11/10 Nothing notable. 11/11 Nothing notable. 11/12 A 20 year Indio resident was arrested for shoplifting at Wal-Mart. The crime was upgraded to felony after discovery of a prior history for previous thefts. 11/13 Two male subjects arrested for public intoxication at Ave. Villa and Calle Sinaloa. Both were Thousand Palms residents. 11/14 Minor injury traffic accident in the 52-000 block of Ave. Madero. A four year old child ran into the street and into the side of a moving vehicle. The child sustained minor abrasions and contusions. A 30 year old La Quinta resident was arrested for inflicting corporal injury to his four week old infant. The child was admitted to JFK Hospital with three broken ribs. The child was taken into protective custody. Felony warrant arrest of a 32 year old La Quinta resident in the 52-000 block of Ave. Navarro. 2 v 329 11/15 Report of spousal abuse in the 52-000 block of Ave. Martinez. The victim sustained bruising to her arm after her husband physically grabbed her. Suspect fled prior to the arrival of Deputies. 11/16 Report of child annoying/molesting occurred at the bus stops at the AM/PM. Suspect was later taken into custody. La Quinta resident arrested for public intoxication and active arrest warrants. 11/17 La Quinta resident arrested at Calle Palma and Ave. Tujunga for making terrorist threats and public intoxication. 11/18 Report of commercial burglary at the Lake La Quinta construction site. 11/19 DUI involved, non -injury, traffic collision occurred at Ave. 50 and Park Dr.. 11/20 Report of a bomb threat at the PGA West Clubhouse. Building was evacuated by the manager prior to the arrival of Deputies. No device was found and the building was re -opened. Two Cathedral City residents were arrested for shoplifting at Wal-Mart. Ages 28 and 17. A 22 year old La Quinta male was arrested for possession of methamphetamine during a traffic stop at Washington St. and Ave. 48. A non -injury traffic accident occurred at Washington St. and Fred Waring Dr.. DUI checkpoint at Hwy 111 and Simon Dr.. Deputies and CHP Officers checked 501 vehicles, arrested four subjects for DUI, administered field sobriety tests to 17 persons, and issued two citations for open containers of alcohol. 11/21 Nothing notable. 11/22 A 33 year old Thermal resident was arrested at Eagle Hardware for shoplifting and parole violation. 11/23 Nothing notable. 11/24 Unattended death reported in the 52-200 block of Grand Traverse. A male subject was found deceased inside his residence. No signs of foul play. Case referred to the Coroner's Office to determine cause of death. A 28 year old La Quinta resident was arrested for public intoxication. Subject arrested for burglary and vehicle theft in the 44-700 block of N. Harland. Deputies discovered the burglary and vehicle theft when checking an abandoned vehicle at the location. C 330 11/25 Nothing notable. 11/26 A moderate injury, major damage, DUI related traffic collision occurred at Eisenhower Dr. and Calle Tampico. Two 17 year old females sustained injuries when their vehicle was struck broadside in the intersection. A 36 year old Palm Desert resident was arrested for felony DUI. The 17 year old driver was transported to Desert Hospital with injuries to her hip and back. The roadway was closed for approximately three hours for the accident investigation. Non -injury traffic accident reported at Calle Colima and Ave. Villa. 11/27 Assault with a deadly weapon (firearm) occurred at an unknown location in La Quinta. Victim was contacted at JFK Hospital and reported he was taking a walk when he was approached by an unknown subject in an unknown vehicle. During an exchange of words, the suspect shot the victim in the right arm. The wound was not life threatening. Victim was unsure of the exact location of occurrence. 11/28 Nothing notable. 11/29 A 38 year old Indio resident was arrested for felony theft with priors at Eagle Hardware. 11/30 Nothing notable. El 331 Riverside County Sheriff's Department La Quinta Target Team Monthly Report November 1999 The following is a summary of the Target Team activities for the month of November. Ongoing investigations 6 Consent searches 35 Arrests/Filings 12 Meetings 3 Vehicle stops/checks 30 Recovered stolen property $5000.00 Business contacts 16 Citations I Investigation assists 2 Surveillances 2 Arrest warrants served 4 Property checks 4 Arrest warrants attempted 4 Civil commitments 0 Programs 3 Bicycle time 0 hours Pedestrian checks 35 Training hours 9 Crime prevention hours 14 Illegal drugs seized none Bar checks 6 Back-ups 10 Total mileage: 1184 Follow-ups 10 Search warrants 0 Probation searches 6 Parole searches I Arrests and Filings: LQ resident arrested for burglary, LQ resident arrested as a parolee at large w/ firearm. LQ resident arrested for driving without a license. Vehicle stored. LQ resident arrested for a possession of stolen property warrant. Redlands resident filed thru DA for burglary. Indio resident arrested for felony perjury warrant. Indio resident arrested for assault w/deadly weapon warrant. Indio resident arrested for misdemeanor warrant. (4) valley residents arrested for DUI. 332 Noteworthy accomplishments: The Target Team conducted an anti -theft / "sting" operation at the LQ carwash due to the number of thefts from vehicle's being serviced. The LQ Target Team and Palm Desert Target Team made an arrest of an individual contacted on a traffic stop, who was identified as a parolee at large, who ran from officers. The suspect was observed to be armed with a handgun and lead officers on an approx. (2) foot chase before being naught. The suspect then attempted to assault several of the arresting officers. The Target Team met with agents from the Bureau of Narcotics Enforcement in order to train in the use of hidden surveillance equipment. The Target Team attended a Crime Free Multi -Housing Meeting, sponsored by the City of Palm Desert, in order to obtain information on implementing the program in La Quinta. The Target Team assisted patrol with several calls for service and traffic problems. The Target Team met with County Probation and Indio Police Officers in order to discuss the gang problems shared by both cities. Recently, many of the Indio gang members, from several different gangs, have been identified as living in La Quinta and have been generating numerous calls for service. During the meeting an operation plan was discussed and drafted to contact these individuals, as well as other probationers, to possibly quell the problems. During the program (2) members of the "Jackson Terrace" (JT Boys) street gang were arrested for various charges including assault with a deadly weapon and possible connection to several armed robberies in Indio and Coachella. The Target Team participated in a DUI informational checkpoint with the California Highway Patrol. During the checkpoint (502) vehicles passed thru. Of those there were approx. (15) suspected intoxicated drivers who were tested, (4) of which were deemed to be DUI and arrested. The Target Team arrested a "Campo' street gang member for a burglary warrant which was a result of the teams investigation. Prepared on 12/04/99 by; Z Dep. E. Price # 273 1( Dep, T Brewster #2297 ,j.. 333 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT NOVEMBER 1999 LA QUINTA HIGH SCHOOL Deputy Randall Wedertz School Resource Officer 7 Reports 5 Arrest 3 Citations 9 Traffic Stops 13 Pedestrian Checks HIGHLIGHTS: Located runaway juvenile at the High school, returned student back to her parents. Conducted several truancy sweeps with Deputy Morton, citations issued to students and returned to school. Made vehicle stop in student parking lot, occupants Mecca Vineyard gang members, advised individuals to stay off campus warning given. Arrested non -student for coming onto school grounds, after being warned two previous times to stay off campus, citation issued. Assisted security in contacting four students behind portable classrooms, two of the students in possession of marijuana, will file cases with District Attorneys office/County Probation. Both students also suspended from school. Attended debriefing of the Columbine shooting in Indio, along with other Law Enforcement and school Administration. DEP. R. WEDERTZ #2346 Actual reporting period covers October 22, 1999 through November 18,1999. 334 CITY of LA IQUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT NOVEMBER'1999 LA QUINTA MIDDLE SCHOOL Deputy Stephen Morton (RSO Grant Funded Position) 12 Reports 7 Arrests 9 Citations 6 Pedestrian Checks 5 Cases filed with the District Attorney 7 Traffic Stops HIGHLIGHTS: Four arrests for truancy, two arrest for battery on school grounds, and one arrest for assault with a deadly weapon. Three citations were issued for vehicle violations in the school zone area. Deputy Morton with the assistance of Deputy Wedertz conducted several truancy sweeps and citations were issued. Deputy Morton assisted patrol deputies in locating a missing student from Adams Elementary School. Deputy Morton also assisted patrol in the investigation of a suspected child molester in the La Quinta cove area. The suspect was located and arrested. Actual reporting 2eriodcovers October 25, 1999 through November 16, 1999 SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their knowledge of student activities and characteristics is invaluable to police efforts in juvenile crime prevention and apprehension. � - 335 CITY OF LA QUINTA OCTOBER CRIME COMPARISONS CRIME OCTOBER 99 OCTOBER 98 YTD (99) YTD (98) *HOMICIDE 0 0 1 2 *RAPE 1 1 6 14 SEX CRIMES (FEL) 1 4 18 16 SEX CRIMES MISD 2 1 11 15 ROBBERY 1 4 14 13 ASSAULT (FEL) 6 11 83 90 ASSAULT MISD 18 24 185 155 BURGLARY 17 16 290 325 *VEHICLE THEFT 5 8 80 77 *THEFT(FEW___ 10 17 133 115 THEFT MISD 40 20 256 255 VANDALISM MISD 38 20 339 230 DOM. VIOLENCE 6 14 100 106 NARCOTICS 10 5 92 50 DUI 3 7 65 94 T/C NON -INJURY 38 26 328 297 T/C INJURY 3 8 38 49 T/C: FATAL 0 0 1 0 TRAFFIC CITATIONS 228 336 2486 2492 * STATISTICS INCLUDE ATTEMPTS ^3� z w 7> w 0 w U J 0 Q z c� f LO C) U') 0 N T- Ir- LL H U. w S N H LL w S H S w } w m m 0 it LL U X W w Q. 9 338 CY) 00 0) 0) 0 0 LL H LL W 2 H H LL W cn H 2 ltJ } J m J Q U) Q } w co O LL N W U X W co O O O O O O O O O O lid O V) O LO O lt) � co M N N r- � 339 z w 5 w 0 H z 0 Q J LL �m LU W m M t_ V N U) LLo Cl) LLco w ,-� x Q 0 340 z w Q a w 0 w 0 J d Q H z Q J 0) 00 a) 0) F- F- OO ■ 0 N O 00 CD N O 341 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co CO 3 4 ") CO J Q U a z U z O z J Q U J z U N O 00 CD qqr N O 343 z w ry a w 0 W 0 J a O 00 0) 0) F- F- O O ■0 O O O O O O O O O O O O LO O U-) � co co N N r— T— J LL z U H Z Z Z U H Z O Q U LL LL �I i 34-4 CITY OF LA QUINTA DISPATCH INFORMATION / OCTOBER 1999 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS CODE 1: ROUTINE 9 948 CODE 3: EMERGENCY 5 1 3 4 > Student Art Wall Presentation December 21, 1999 La Quinta Middle School Students Brett Beri Dustin Burt Melissa DiPietro Tony Dunn Ashley Garbutt Justin Garcia Casey Grunner Jonathan Hitt Jeremy Ladd Danny Leacock Elizabeth Logan Adreane Lopez Perla Navarro Miguel Santellanes China Sova Amber Villanueva Chelsey Webber Chad Woods Coordinator: Craig Taylor G:\MyData\CRISTAL\ArtWall\CCAlpha.wpd 1. 346 T4t!t 4 4 Q" COUNCIL/RDA MEETING DATE: December 21,1999 Continued Public Hearing on Tentative Parcel Map 29288 & Site Development Permit 99-655 to Consider an Appeal of the Planning Commission's Decision on Condition No. 53 of the Site Development Permit and Condition No. 37 of the Tentative Parcel Map Requiring Undergrounding of Overhead Utility Lines for the Property Located at the Northeast Corner of Adams Street and Miles Avenue. Appellant: Mark & Dorothy Hastings RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council denying the appeal request and upholding the Planning Commission's decision for Site Development Permit 99-655, subject to the Findings and Conditions of Approval. Adopt a Resolution of the City Council denying the appeal and upholding the Planning Commission's decision for Tentative Parcel Map 29288, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This Public Hearing was continued from the December 7, 1999 Council meeting to allow Council to review the site. Attachment 1 contains two photographs of the site showing the existing utility lines and three photos showing situations where the utility lines have been removed with the 93K electrical distribution lines remaining. P:\LESLIE\ccrptCon'tTPM29288SDP99-655Appea 112-21-99.wpd V 347 The vacant 4.22 acre site is located at the northeast corner of Adams Street and Miles Avenue (Attachment 2). The two -parcel subdivision (Attachment 3) and Site Development Permit (Attachment 4) are part of a development of a private preschool campus that included Conditional Use Permit 99-044 approved by the Planning Commission (Resolutions 99-075, 99-076 and 99-077) on October 26, 1999. The preschool campus is to be constructed on Parcel 1 (1.28 acres). No development is proposed at this time for Parcel 2 (2.44 acres). The property is within the Low Density Residential Zoning District and is surrounded by residential development on three sides and a church campus to the west. The Tentative Parcel Map and Site Development Permit were approved with conditions of approval that are subject to the appeal. There are approximately 63,400 lineal feet (12.0 mi.) of joint -use 92 Kv power lines in the City of La Quinta. Joint -use means that in addition to the 92 Kv power transmission lines attached to the utility poles that transmit electric power between power substations, the poles also have other utilities attached to them. The other utilities include: telephone, TV cable, and 12 Kv distribution power lines. All of the utilities in the latter category can be undergrounded. The 92 Kv power transmission lines in the first category cannot be underground because IID has informed the City that their agency is not equipped to maintain underground power lines with voltage exceeding 34.5 Kv. The requirement to underground all utilities with voltage less than 34.5 Kv has been a standard requirement. The status of 12.0 miles 92 Kv transmission lines can be broken into four basic categories- 1. 20% of the land adjacent to the 92 Kv transmission line alignment has been developed and the City has no opportunity to obtain underground facilities at developer expense. 2. 9% of the land adjacent to the 92 Kv transmission line alignment is being developed and has the standard condition regarding undergrounding of utilities under 34.5 Kv, but no performance bonds were obtained when the final map was approved to ensure satisfaction of the requirement. 3. 18% of the land adjacent to the 92 Kv transmission line alignment is being developed in phases and the City has opportunity to obtain underground facilities at developer expense in future phases. 4. 53% of the land adjacent to the 92 Kv transmission line alignment remains to be developed. First School of the Desert fits into the fourth category mentioned above. The land north and south of the First School project site fits into the first category. 348 PALESLIE\ccrptCon'tTPM29288SDP99-655Appeal 12-21-99.wpd 002 Project Request The applicant has filed an appeal (Attachment 5) of Condition No. 53 of the Site Development Permit and of Condition No. 37 of the Tentative Parcel Map which both require "existing aerial lines and all proposed utilities within or adjacent to the proposed development to be installed underground. Power lines exceeding 34.5 Kv are exempt from this requirement." Public Notice: This appeal application was advertised in the Desert Sun newspaper on November 16, 1999, and mailed to all property owners within 500 feet of the site. No written correspondence has been received. Any comments received will be distributed at the meeting. Public Agency Review: On November 16, 1999, the applicant's request was sent to affected public agencies for comment. All pertinent comments received have been incorporated into the Conditions of Approval. Planning Commission Action The Planning Commission on October 26, 1999, by a 4-0-1 vote, recommended approval of the Tentative Parcel Map by adoption of Resolution 99-99-077, and of Site Development Permit 99-655 by adoption of Resolution 99-076, both subject to Conditions of Approval. The conditions for undergrounding are contained in the recommended conditions for both applications. The Planning Commission did not specifically discuss, nor did the applicant raise the issue of undergrounding utilities at the meeting. A copy of the minutes is attached (Attachment 6). FINDINGS AND ALTERNATIVES: All findings specific to requirements for undergrounding utility lines necessary to deny this appeal request and uphold the decision of the Planning Commission can be made and are contained in the attached Resolutions. The alternatives available to the City Council include: Adopt a Resolution of the City Council denying the appeal request and upholding the Planning Commission's decision for Tentative Parcel Map 29288, subject to Conditions of Approval; and, Adopt a Resolution of the City Council denying the appeal request and upholding the Planning Commission's decision for Site Development Permit 99-655, subject to Conditions of Approval; or 2. Approve the appeal requests; or 3. Provide staff with alternative direction. 349 PALESLI E\ccrptCon'tTPM29288SDP99-655Appea112-21-99.wpd 003 RespectfLkly submitted, an,' Qommunity DeveTopment Director Approved for sul, mission by: 6,�-fhomas P. Genovese, City Manager Attachments: 1. Photographs 2. Location Map 3. TPM Exhibit (Council only) 4. SDP Exhibit 5. Letter of Appeal 6. Minutes from Planning Commission - October 26, 1999 350 004 PALESLI E\ccrptCon'tTPM29288SDP99-655Appea 112-21-99.wpd RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING THE APPEAL OF MARK & DOROTHY HASTINGS AND UPHOLDING THE PLANNING COMMISSION'S DECISION ON CONDITION NO. 37 REQUIRING THE UNDERGROUNDING OF OVERHEAD UTILITY LINES FOR A TENTATIVE PARCEL MAP LOCATED AT THE NORTHEAST CORNER OF MILES AVENUE AND ADAMS STREET. CASE NO.: TENTATIVE PARCEL MAP 29288 - APPEAL APPELLANT: MARK & DOROTHY HASTINGS (FIRST SCHOOL OF THE DESERT) WHEREAS, the City Council of the City of La Quinta, California, did on the 7' and 21 st days of December, 1999, hold a duly noticed Public Hearing to consider the appeal of Mark and Dorothy Hastings regarding the requirement to underground overhead utility lines, poles, and related structures pursuant to Condition No. 37 of Tentative Parcel Map 29288 located at the northeast corner of Miles Avenue and Adams Street, more particularly described as: Assessors Parcel Number: 604-071-050 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 26"' day of October, 1999, hold a Public Hearing to consider the request of Mark & Dorothy Hastings to subdivide 4.22 gross acres in the Low Density Residential Zoning District into two parcels, and on a 4-0-1 vote, approved the request by adoption of Resolution 99-077, subject to conditions; and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to deny the appeal and uphold the decision of the Planning Commission: Finding Number 1 - Consistency with CEQA Environmental Assessment 99-382 was prepared for the proposed preschool facility with a Mitigated Negative Declaration of Environmental Impact certified by the Planning Commission on October 26, 1999. The Initial Study considered Aesthetic and Hazard issues, for which the requirement for undergrounding overhead utility lines was required. With the implementation of the recommended mitigation measures, impacts will be mitigated to a level of insignificance. 351 PALESLIE\ccresTPM29288APPEAL12-7-99.wpd 005 Resolution 99- Tentative Parcel Map 29288 - Appeal December 21, 1999 Finding Number 2 - Consistency with the General Plan The proposed tentative parcel map as conditioned is consistent with Policy 7-1.4.3 requiring undergrounding of overhead utility lines to enhance the visual quality of the City. Finding Number 3 - Public Health and Safety As conditioned, undergrounding of the overhead utility lines will substantially reduce hazards and preserve the natural beauty and landscape by keeping from public view such functional, but nonaesthetic facilities, pursuant to Municipal Code Section 8.03.020 - Electrical Code. The location of such lines above the ground surface makes them susceptible to damage, destruction, and being rendered inoperable by weather or human causation. The existence of lines above the ground is detrimental to the general welfare of the City by its blight on the natural beauty and aesthetic environment, and the resulting interference with the restfulness, tranquility and pleasure of City residents in viewing the natural landscape. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby require compliance with those mitigation measures required for Tentative Parcel Map 29288; 3. That it does deny the appeal request and does uphold the decision of the Planning Commission for Tentative Parcel Map 29288 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 st day of December, 1999, by the following vote, to wit: AYES: NOES: ABSENT: 352 006 P: \LESLI E\ccresTP M29288AP P EAL12-7-99. wpd Resolution 99- Tentative Parcel Map 29288 - Appeal December 21, 1999 ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney La Quinta, California P:\LESLIE\ccresTPM29288APPEAL12-7-99.wpd RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 29288 - APPEAL DECEMBER 21, 1999 GENERAL CONDITIONS 1. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. This tentative parcel map and any final maps thereunder shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 354 008 P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 1 of 9 Resolution 99- Conditions of Approval - Recommended Tentative Parcel Map 29288 - Appeal December 21, 1999 4. The applicant shall comply with the terms and requirements of the infrastructure fee program in effect at the time of issuance of building permits. PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way geometry for culs de sac, knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 8. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 9. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Miles Avenue - 20 feet B. Adams Street - 10 feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 11. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 2 of 9 Resolution 99- Conditions of Approval - Recommended Tentative Parcel Map 29288 - Appeal December 21, 1999 12. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 13. The applicant shall dedicate an easement or easements as necessary and as approved by the City Engineer allowing Parcel 1 to install and maintain drainage facilities on Parcel 2. 14. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. 15. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) AND PARCEL MAPS) 16. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 17. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. 35-C U10 P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 3 of 9 Resolution 99- Conditions of Approval - Recommended Tentative Parcel Map 29288 - Appeal December 21, 1999 "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 18. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 19. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENTS 20. The applicant shall construct perimeter improvements (landscaping and sidewalk) for each parcel prior to final inspection or occupancy of any permanent building on the parcel. If a parcel is further subdivided, the improvements shall be constructed as required in the conditions of approval for that subdivision. GRADING 21. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 22. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 011_357 P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 4 of 9 Resolution 99- Conditions of Approval - Recommended Tentative Parcel Map 29288 - Appeal December 21, 1999 23. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage where the differential shall not exceed five feet. The limits given in this condition are not an entitlement and more restrictive limits may be imposed in the public hearing or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 24. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 25. The applicant shall maintain graded, undeveloped land to prevent wind''iand water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 26. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different tir-hes. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 27. Prior to approval of a final map, the applicant shall furnish an approved design for conveyance of stormwater between parcels one and two and, if allowed', for conveyance to off -site facilities. 28. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 358 �l P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 5 of 9 Resolution 99- Conditions of Approval - Recommended Tentative Parcel Map 29288 - Appeal December 21, 1999 29. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 21/2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 30. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 31. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 32. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 33. Retention basin slopes shall not exceed 3:1 . Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 34. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leachfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 35. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 359 U13 P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 6 of 9 Resolution 99- Conditions of Approval - Recommended Tentative Parcel Map 29288 - Appeal December 21, 1999 UTILITIES 36. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 37. Existing aerial lines and all proposed utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 38. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 39. Public access to Parcel 1 shall be limited to a single driveway at the north end of the parcel. 40. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 41. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix- design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 7 of 9 Resolution 99- Conditions of Approval - Recommended Tentative Parcel Map 29288 - Appeal December 21, 1999 42. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. LANDSCAPING 43. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 44. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 45. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 46. The applicant shall provide public transit improvements as required by Sunline Transit and/or the City. QUALITY ASSURANCE 47. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 48. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 49. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 8 of 9 Resolution 99- Conditions of Approval - Recommended Tentative Parcel Map 29288 - Appeal December 21, 1999 50. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 51. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 52. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 36g- P:\CCCOAtpm29288aPPEAL12-7-99.wpd Printed December 14, 1999 Page 9 of 9 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING THE APPEAL OF MARK & DOROTHY HASTINGS AND UPHOLDING THE PLANNING COMMISSION'S DECISION REQUIRING THE UNDERGROUNDING OF OVERHEAD UTILITY LINES FOR A PRESCHOOL FACILITY LOCATED AT THE NORTHEAST CORNER OF MILES AVENUE AND ADAMS STREET CASE NO.: SITE DEVELOPMENT PERMIT 99-655 - APPEAL APPELLANT: MARK & DOROTHY HASTINGS (FIRST SCHOOL OF THE DESERT) WHEREAS, the City Council of the City of La Quinta, California, did on the 7th and 21 st days of December, 1999, hold a duly noticed Public Hearing to consider the appeal of Mark & Dorothy Hastings regarding the requirement to underground overhead utility lines, poles and associated structures pursuant to Condition No. 53 of Site Development Permit 99-655 located at the northeast corner of Miles Avenue and Adams Street, more particularly described as: A Portion of A.P.N.: 604-071-005 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 26th day of October, 1999, hold a duly noticed Public Hearing at the request of Mark and Dorothy Hastings to consider approval of architectural and landscaping plans for a preschool facility to be constructed at the northeast corner of Miles Avenue and Adams Street, which was approved by adoption of Resolution 99-076 by a vote of 4-0-1, subject of conditions; and, WHEREAS, the Architecture and Landscaping Review Committee of the City of La Quinta, California, did on the 7th day of October, 1999, hold a duly -noticed public meeting to consider approval of architectural and landscape plans for a preschool facility to be constructed on Miles Avenue, and did, by Minute Motion 99- 019, recommend approval of the request subject to conditions; and, WHEREAS, Environmental Assessment 99-382 was prepared for Site Development Permit 99-655 with the Planning Commission certifying a Mitigated Negative Declaration of Environmental Impact; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did find the following facts and reasons to justify denial of the appeal request and upholding the Planning Commission's decision of said Site Development Permit: 3G Ulr P:\ccresSDP99-655APPEAL12-7-99.wpd Resolution 99- Site Development Permit 99-655 - Appeal December 21, 1999 1 . Consistency with General Plan. The proposed preschool facility is consistent with the goals and policies of the General Plan in that the use's design, low height, scale, and mass is compatible with the Low Density Residential (LDR) designation of the surrounding properties, and the project is required to provide meandering sidewalks of 6-feet width along Miles Avenue (a primary arterial with Class II bike route) and 8-feet width along Adams Street (a secondary arterial with Class III bike route) pursuant to the General Plan Circulation System Policy Diagram and the Bike Route Plan. Policy 7-1.4.3 requires undergrounding of overhead utility lines, poles and associated structures to enhance the visual quality of the City. 2. Consistency with CEQA. Environmental Assessment 99-382 was prepared for the proposed preschool facility with a Mitigated Negative Declaration of Environmental Impact certified by the Planning Commission on October 26, 1999. The Initial Study considered Aesthetic and Hazard issues, for which the requirement for undergrounding overhead utility lines was required. With the implementation of the recommended mitigation measures, impacts will be mitigated to a level of insignificance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby deny the appeal and uphold the Planning Commission's decision for Site Development Permit 99-655 for the reasons set forth in this Resolution, subject to the Conditions of Approval attached hereto; PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 21 st day of December, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 3!`' P:\ccresSDP99-655APPEAL12-7-99.wpd Resolution 99- Site Development Permit 99-655 - Appeal December 21, 1999 ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California P:\ccresSDP99-655APPEAL12-7-99.wpd Page 3'0f 30pp RESOLUTION 99- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 99-655 - APPEAL MARK & DOROTHY HASTINGS - FIRST SCHOOL OF THE DESERT DECEMBER 21, 1999 GENERAL CONDITIONS OF APPROVAL The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Prior to the issuance of an improvement or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department • Community Development Department • Riverside County Environmental Health Department • Desert Sands Unified School District • Imperial Irrigation District • Coachella Valley Water District • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 3. Development of this site shall be in substantial conformance with Exhibits approved and contained in the file for Site Development Permit 99-655, unless amended by the following conditions. 4. This approval of Conditional Use Permit shall be used within one year; otherwise, it shall become null and void and of no effect whatsoever. "Be used" means P:\CCCOAsdp99-655appeal12-7-99.wpd Page 1 of 10 Resolution 99 Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December 21, 1999 beginning of substantial construction as allowed by this approval. 5. This Site Development Permit shall be effective in conjunction with Conditional Use Permit 99-044. 6. Prior to the issuance of a grading permit, final landscape plans shall be revised to include: a. a three foot landscape berm along Miles Avenue and Adams Street. b. minimum 10-foot tall tree sizes (1.5-inch to 2-inch caliper measuring 6- inches from ground level). C. additional trees in the vicinity of the southwest corner and along Adams Street for appearance and to comply with parking lot shading requirements; d. a step in the height of the northern end of the perimeter garden wall down to 30-inches. 7. Prior to issuance of a grading permit, the sidewalk along Miles Avenue and Adams Street shall be redesigned per City standards. 8. Prior to issuance of a building permit, the material and method of construction of the parapet screen wall shall be provided to the Community Development Department. FIRE DEPARTMENT CONDITIONS: 9. Provide or show there exists a water system capable of delivering 2,000 gpm for a 2 hour duration at 20 psi residual pressure which must be available before any combustible material is placed on the job site. 10. The required fire flow shall be available from a Super hydrant(s) (6" x 4" x 2 1/" x 2'/2") located not less than 25' or more than 165' from any portion of the building(s) as measured along approved vehicular travel ways. 11. The applicant/developer shall be responsible to submit written certification from the water company noting the location of the existing fire hydrant and that the existing water system is capable of delivering 2,000 gpm fire flow for a 2 hour duration at 20 psi operating pressure. If a water system currently does not exist, the applicant/developer shall be responsible to provide written certification that financial arrangements have been made to provide them. P:\CCCOAsdp99-655appeal12-7-99.wpd Page 2 of 14 . Resolution 99- Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December 21, 1999 12. Blue retro-reflective pavement markers shall be mounted on private streets, public streets and driveways to indicate location of fire hydrants. Prior to installation, placement of markers must be approved by the Riverside County Fire Department. 13. Prior to the issuance of a building permit, applicant/developer shall furnish one blue line copy of the water system plans to the Fire Department for review. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans must be signed by a registered Civil Engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department". 14. The required water system including fire hydrants shall be installed and operational prior to the start of construction. 15. All buildings shall be accessible by an approved all-weather roadway extending to within 150' of all portions of the exterior wall of the first story. 16. Install a complete fire sprinkler system per NFPA 13. The post indicator valve and fir department connection shall be located to the front width 50' of a hydrant, and a minimum of 25' from the building. 17. Install a supervised water flow fire alarm system as required by the UBC/Riverside County Fire Department and National Fire Protection Association Standard 72. 18. All fire sprinkler systems and alarm plans must be submitted separately for approval prior to construction. Subcontractors should contact the Planning & Engineering. office for submittal requirements. 19. Install a fire alarm system as required by the Uniform Building Code for the appropriate occupancy classification and designed according with National Fire Protection Association Standard 72. 20. Prior to final inspection of any building, the applicant shall prepare and submit to the Fire Department for approval, a site plan designating required fir lanes with appropriate lane painting and/or signs. 21. In accordance with LA Quinta Municipal Code and/or Riverside County Fire Department protection standards, install portable fire extinguisher(s) per NFPA, Pamphlet #10, but not less than 2A10BC in rating. Contact certified extinguisher company for proper placement of equipment. 22. Install Knox Key Lock boxes, Models 440, 3200 or 1300, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire WZT P:ICCCOAsdp99-655appeall2-7-99.wpd Page 3 of 10 Resolution 99- Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December 21, 1999 Department for approval of mounting location/position and operating standards. Special forms are available from this office for the ordering of the Key Switch, this form must be authorized and signed by this office for the correctly coded system to be purchased. 23. If the building/facility is protected with a fire alarm system or burglar alarm system, the lock boxes will require "tamper" monitoring. Conditions subject to change with adoption of new codes, ordinances, laws, or when building permits are not obtained within twelve (12) months. Final conditions will be addressed when building plans are reviewed. A plan check fee must be paid to the Fire Department at the time building plans are submitted. All questions regarding the meaning of these conditions should be referred to the Fire Department Planning & Engineering staff at (760) 863-8886. FEES AND DEPOSITS 24. The applicant shall pay all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the.applicant makes application for the plan checks, permits, and inspections. 25. Within three days after Planning Commission approval, the applicant shall submit to the Community Development Department a check payable to the County of Riverside for $78.00. This fee shall be forwarded to the Riverside County Clerk's Office for payment of the State -required Fish and Game de minimus impact Fees and administrative handling fee. 26. The applicant shall comply with the terms and requirements of the infrastructure fee program in effect at the time of issuance of building permits. PROPERTY RIGHTS 27. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 28. Right of way geometry for culs de sac, knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 29. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 30. The applicant shall create perimeter setbacks along public rights of way as follows (rn P:\CCCOAsdp99-655appeal12-7-99.wpd Page 4 of 10 Resolution 99- Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December 21, 1999 (listed setback depth is the average depth if meandering wall design is approved): a. Miles Avenue - 20 feet b. Adams Street - 10 feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 31. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 32. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 33. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 34. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading, "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. � U 2 f P:\CCCOAsdp99-655appeal12-7-99.wpd Page 5 of 10 Resolution 99- Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December 21, 1999 Plans for improvements not listed above shall be in formats approved by the City Engineer. 35. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 36. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENTS 37. The applicant shall construct perimeter improvements (landscaping and sidewalk) prior to final inspection or occupancy of any permanent building on the parcel. If the parcel is further subdivided, the improvements shall be constructed as required in the conditions of approval for that subdivision. GRADING 38. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 39. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 40. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for P:\CCCOAsdp99-655appeal12-7-99.wpd Page 6 of 10 ,r i Resolution 99- Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December 21, 1999 lots within a tract or parcel map, but not sharing common street frontage where the differential shall not exceed five feet. The limits given in this condition are not an entitlement and more restrictive limits may be imposed in the public hearing or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 41. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 42. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 43. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 44. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 45. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2'/2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. Ai? P:\CCCOAsdp99-655appea112-7-99.wpd Page 7 of 10 Resolution 99- Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December21, 1999 46. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 47. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 48. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 49. Retention basin slopes shall not exceed 3.1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 50. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leachfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 51. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. UTILITIES 52. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 53. Existing aerial lines and all proposed utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 54. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREETS AND TRAFFIC IMPROVEMENTS +r r, 55. Public access shall be limited to a single driveway at the north end of the parcel. OFJ P:\CCCOAsdp99-655appeall2-7-99.wpd Page 8 of 10 Resolution 99- Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December 21, 1999 56. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0' /6.00" Primary Arterial 4.6 /6.00" Major Arterial 5.5"/6.50" 57. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 58. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. LANDSCAPING 59. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 60. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 61. Landscape areas shall have permanent irrigation improvements meeting the 374 r P:\CCCOAsdp99-655appeal12-7-99.wpd Page 9 of 10 o Resolution 99- Conditions of Approval - Recommended Site Development Permit 99-655 - Appeal December 21, 1999 requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 62. The applicant shall provide public transit improvements as required by Sunline Transit and/or the City. QUALITY ASSURANCE 63. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 64. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings #65. 65. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 66. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 67. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. P: \C CCOAsdp99-655appeal12-7-99.wpd rr �� Page 10 of 10 it " 11 MIOU W, I a 9 �i ` d a b. 4 ME y U W I' , N. II, s4. 11 . 1 � \ \ . \ , 1 ATTACHMENT 2 a+iwn�mERo, shnl$ �uvn &%Omns, njc. 7ak�Me(7W)3�P+ltll/FAX(7if0�713-7113/��Y3 C I 9 LU r�r. , .. +•• �' I. °i% • fir' • '. ' • .. . LL }# ` 038 LE 039 384 PAGE 02 11I09/1999 04:56 7603293 MSA INC. � q-i-TACHMENT5 •� IDMainiero, Smith and Associates, Inc. Planning / Civil Engin ertng /Land Surveying 777 East Tahguitz Canyon Way, -Suite 301 / Palm Springs, Califomia 92262-6784 Telephone (760) 320-9811 / FAX (760) 323-7893 - e-mail info mainierostnith.com • www.mainierosmith.com 8 November 1999 Honorable Mayor and City Council City of La Quints 787495 Calle Tampico La Quints, California 92263 Re: Appeal of Conditions of Approval for Site Development Permit No. 99-655 and Tentative Parcel Map No. 29288 This letter is to serve as our request to appeal a Planning Commission Condition of Approval. The Planning Commission unanimously approved the applications at its meeting of October 2e subject to a number of conditions of approval. We agreed with all the conditions of approval based on our pre -meeting research, meetings with the staff and our understanding of the City's requirements. The condition has been applied to the Site Development Permit Application (Condition No. 53) and the Tentative Parcel Map (Condition No. 37) referenced above. The condition (stated below) 'relates to the undergrounding of the overhead utilities. "Existing aerial lines and all ' proposed utilities with or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement." ' The reasons for our appeal are:. The concern was not raised at the Planning Commission because we believed based on our conversations with Imperial irrigation. District (IID) prior to the meeting that no undergrounding would be required. After, the Planning Commission meeting we were informed by the City's Engineering. Department that the Clty would be requiring that the condition to be met. • We understand the City's concern for the visual aspects of its corridors, however, along this stretch of Adams Street, the City has not applied this standard. We are one of the last parcels to develop. Our parcel, the one with the least amount of frontage,'is being asked to comply. . 385040 — nn 11/09/1999 04:56 76032*3 MSA INC. PAGE 03 City of La Quinta City Council . November 8, 1999 Pace two • Imperial Irrigation District (111)) has indicated to us that although there are lines that are 12.6 kv on the poles, which typically would meet the City's undergrounding criteria, the lines in question along this stretch of Adams Streets are also distribution lines and these lines will not and cannot.be --- placed underground. • According to 11D the poles and major transmission lines (92 kv) will remain regardless of any undergrounding' of lesser voltage lines or utilities, therefore the goal of 'enhancing the visual corrtdor� cannot be fully achleved. Imperial Irrigation District owns the lines and it Is our understanding that I I D has the final decision making authority over the disposition of the lines. We appreciate the City.Council taking the time to oonsider'our request and look forward to a mutually agreeable resolution. Sincerely, '` lV a 0 Mark and Dorothy Hastings ��. Mainiero; Smith'and .A.ssodates, Inc. 777 EastTahquitz Canyon way, Suite 301 i PaIm Springs, CaliFomis 97.252-6784 !telephone (760) 3M-9911 /FAX (760) 3M-7893 e-mail info@rnWnie =xni&com • www.main1mwmith com 041. 1DV1"TFT VAT% V1QnM: 7'RR3237893 P • 93 *ATTACHMENT 6 Planning Commission Minutes October 26, 1999 collector street connecting Washington Street and Adams Street, so i eifturn- out movement is prohibited from Las Vistas Drive onto F aring Drive, local residents would have no where to go, except to di narrow, crowded residential streets. Thus, the turning movements Vistas Drive onto Fred Waring Drive should remain full access, for the past ten years or so." There being no further changes moved and seconded by Commissioners TylerButler to approve utes as corrected. Unanimously approved. V. PUBLIC HEARINGS: .—..� A. environmental Assessment 99-382. Conditional Use Permit 99-044, Site Development Permit 99-655. and Tentative Parcel Man 29288; a request of Mark and Dorothy Hastings, First School of the Desert, for certification of a Mitigated Negative Declaration of Environmental Impact, approval of the preschool use within the Low DensiV Residential (RL) Zoning District; approval of development plans for a single story preschool, and approval to subdivide 4.22 acres into two parcels and one lettered lot. 1. Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of 'staff. Commissioner Tyler asked how high above grade the concrete wall on the east side would be. Staff stated it was a six foot wall. She was uncertain as to the height on the school side. 3. Commissioner Tyler asked if the houses backing up to the wall were one or two story homes. Staff stated one story. Commissioner Tyler asked staff if the issues raised in the letter submitted had been mitigated. Staff stated they had. Commissioner Tyler asked about the amount of light that would be coming from the lights. Staff stated the lights would be recessed with a flush lens. Commissioner Tyler stated that even though they were recessed, the houses to the east would still have glare. His concern was during the winter months when the lights would be on early, what time would they be turned off. Planning Manager Christine di Iorio stated there would be security lighting on the building and there shouldn't be much spillage as they are shielded. Commissioner Tyler stated that if no one is to be there, the lights could be turned out and the security lighting should be closer to the building and not the shoebox lighting and the lighting should be mitigated further. n 0C. . 387 r.\Mv T)ncnments\WPDOCS\PC-10-26-99.wpd 2 • • Planning Commission Minutes October 26, 1999 4. Commissioner Butler asked what the dotted lines were on the Parcel. Staff stated it was an existing CVWD easement. 5. Commissioner Robbins asked if staff had received any comments from CVWD. Staff stated a letter was received, but no specific comment were made. Commissioner Robins stated that if there were actual facilities at this location there are problems, but if they are only planned, there is no problem. The problem of the easement needs to be resolved to make the process go smoother. 6. Commissioner Robbins asked where the project would drain. Senior Engineer Steve Speer stated the drainage will be directed to the Quinterra tract retention basin. 7. Commissioner Butler asked is there was a lot of dirt to be exported off this project. Staff stated it depends on how it is conditioned. Commissioner Butler asked what it would be in regard to the height of the wall. Staff stated they have set the grade, but have not calculated how much dirt will have to be removed. 8. Commissioner Robbins asked if a street had been cut off. Staff stated they are anticipating Parcel 2 will be subdivided and will have lots for single family homes with a cul-de-sac at the north end. The applicant was proposing to subdivide it for single family dwellings and has since made it a simpler application. The access would extend the street coming out of the Quinterra tract. This will allow the applicant to reduce his freeboard to one- half foot rather than having a mini -retention basin. 9. Commissioner Tyler stated the level of the street in the Quinterra tract is below the proposed site and may require some clever street designing. 10. Chairman Kirk asked if the applicant would like to address the Commission. Ms. Margo Williams, Mainiero Smith and Associates, representing the applicant, stated they were in agreement with all the Conditions of Approval. In regard to the issues raised, the height of the wall on the school side, adjacent to miles will be six feet going up to almost seven feet as you go north. They are trying to keep it at six feet height. They will be moving dirt easterly to balance on site. With respect to the lights, it is an architectural element and can be better addressed by applicant. The easement exists and when they conducted site investigation they found no facilities. They did receive a preliminary approval to relocate from CVWD. 11. Mr. Mark Hastings, owner of the preschool, stated he was available to answer any questions. As to the night time lights, they do not have any night time CAMy Documents\WPDOCS\PC410-26-99.wpd 3 n U 4 3 *3F5 e: Planning Commission Minutes October 26, 1999 4. Commissioner Butler asked what the dotted lines were on the Parcel. Staff stated it was an existing CVWD easement. 5. Commissioner Robbins asked if staff had received any comments from CVWD. Staff stated a letter was received, but no specific comment were made. Commissioner Robins stated that if there were actual facilities at this location there are problems, but if they are only planned, there is no problem. The problem of the easement needs to be resolved to make the process go smoother. 6. Commissioner Robbins asked where the project would drain. Senior Engineer Steve Speer stated the drainage will be directed to the Quinterra tract retention basin. 7. Commissioner Butler asked is there was a lot of dirt to be exported off this project. Staff stated it depends on how it is conditioned. Commissioner Butler asked what it would be in regard to the height of the wall. Staff stated they have set the grade, but have not calculated how much dirt will have to be removed. 8. Commissioner Robbins asked if a street had been cut off. Staff stated they are anticipating Parcel 2 will be subdivided and will have lots for single family homes with a cul-de-sac at the north end. The applicant was proposing to subdivide it for single family dwellings and has since made it a simpler application. The access would extend the street coming out of the Quinterra tract. This will allow the applicant to reduce his freeboard to one- half foot rather than having a mini -retention basin. 9. Commissioner Tyler stated the level of the street in the Quinterra tract is below the proposed site and may require some clever street designing. 10. Chairman Kirk asked if the applicant would like to address the Commission. Ms. Margo Williams, Mainiero :Smith and Associates, representing the applicant, stated they were in agreement with all the Conditions of Approval: In regard to the issues raised, the height of the wall on the school side, adjacent to miles will be six feet going up to almost seven feet as you go north. They are trying to keep it at six feet height. They will be moving dirt easterly to balance on site. With respect to the lights, it is an architectural element and can be better addressed by applicant. The easement exists and when they conducted site investigation they found no facilities. They did receive a preliminary approval to relocate from CVWD. 11 Mr. Mark Hastings, owner of the preschool, stated he was available to answer any questions. As to the night time lights, they do not have any night time 389 "A CAMy Documents\WPDOCS\PC-10-26-99.wpd I • 0 Planning Commission Minutes October 26, 1999 uses for the playground. They will have recessed lights in the soffits which would have some indirect lighting coming off the building. The driveway is a concern as parents will be picking up their children. Therefore, the street lights will be on during pickup, but they would have no objection to having the lights turned off at a designated time. Chairman Kirk suggested 9:00 p.m. 12. Ms. Elizabeth Lucas, P. O. Box 416, La Quinta, stated she was a concerned neighbor and asked if federal or public funds would be used. If so, it could change the neighborhood. She is also concerned that 126 kids seems like a lot of kids with a lot of noise. The neighborhood already has a small day care within the neighborhood and it is already noisy. She asked what the ages of the students would be and has any of staff been to any of the other schools and has it worked out in those communities. 13. Mr. John 44-625 Lago Drive, stated his concern was the amount of traffic. Since there are two additional middle schools planned on Dune Palms Road and the High School is directly down Adams Street there will be a lot of traffic coming onto Adams Street which could be hazardous to the neighbors as well as the kids. He would also object to the noise. 14. There being no further discussion, Chairman Kirk closed the public hearing and opened the issue for Commission discussion. 15. Chairman Kirk asked Mr. Hastings to respond to the issues raised and added that the question of federal funding is not an issue of this Commission. Mr. Hastings stated they have done their best to mitigate all the concerns. As to the noise, 126 children sounds like a lot, but they are an academic facility that has classrooms with 12 students in each classroom. The concept of 126 playing on the playground cannot happen due to the curriculum. They will never have a large number of students on the playground at any one time. They have completed a noise study and found it to be compatible. with the neighborhood. They are a private facility and do not receive funds from anyone. They have been in located in the City of Palm Springs for 12 years and Cathedral City for 10 years. Both schools function under a conditional use permit and neither have had any problems. They have never had to be called back in for review. 16. Chairman Kirk asked about expansion. Mr. Hastings, stated they are licensed by the State of California and are built according to ratios: It would be impossible to expand based on State requirements. The age of the children starts at 18-months and goes to kindergarten. They operate five days a week with no weekend use. In Palm Springs a developer built a subdivision around their facility because of their school. They have done their homework to be sure they fit into the neighborhood. CAMy Documents\WPDOCS\PC-10-26-99.wpd 4 3g) A5 Planning Commission Minutes October 26, 1999 17. Senior Engineer Steve Speer stated that when the City adopts a General Plan, the streets are designed to handle the traffic that the area is zoned for. This project does not overdo what the street is able to handle. Traffic is directed to be away from the intersection. 18. Commissioner Tyler asked if there was to be a left turn. Senior Engineer Steve Speer stated it has a full turn access. Associate Planner Leslie Mouriquand stated there was a noise study prepared and it did not recommend any mitigation measures except during the construction period. The noise study analyzed existing schools along with General Plan policies and they recommended no mitigation measures. 19. Commissioner Tyler stated he personally visited the other two facilities and found them to blend well with neighborhood as well as being extremely attractive. This choice of locations is also excellent. On Page 22 of the checklist, the hours should be according to the building code. Page 25, Condition #4 of the staff report should be corrected. Page 30, Item 6(d) needs additional language added. 20. Commissioner Butler asked if a daycare was allowed in the neighborhood. Planning Manager Christine di Iorio stated the State allows anyone to have a day care of 0-8 children with no City approvals required. 21. Commissioner Robbins stated his only concern would have been noise, but as no one who will be directly affected by this project was in attendance, he is in favor of the project. 22. Chairman Kirk stated it is a nice project and would be a welcome neighbor. 23. There being no further discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 99- 074 recommending certification of a Mitigated Negative Declaration (Environmental Assessment 99-382) for Conditional Use Permit 99-044 and Site Development Permit 99-655, and Tentative Parcel Map 29288, subject to all mitigation measures. ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: Commissioner Abels. 24. It was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 99-075 approving Conditional Use Permit 99-044, subject to the Findings and Conditions of Approval as modified. a. Condition #4: "...Be used means beginning of substantial construction toward structures as allowed by this approval." I A 6 * U nay t., ll.m,,nvntc\WPT)()CS\PC.10-26-99.wpd 5 > Planning Commission Minutes October 26, 1999 b. Condition #7: Parking lighting shall be turned off at 9:00 p.m.. ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: Commissioner Abels. 25. It was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Resolution 99-076 approving Site Development Permit 99-655, subject to the Findings and Conditions of Approval as amended. a. Condition #4: "...Be used means beginning of substantial construction toward structures as allowed by this approval." b. Condition #6.d.: "...down to 30 inches." ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: Commissioner Abels. 26. It was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 99-077 approving Tentative Parcel Map 29288 subject to the Findings and Conditions of Approval as amended. ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: Commissioner Abels. VII. CORRESPONDENCE VIII. COMMISSIONER A. IX. MATERIAL: Tyler gave a report on the City Council meeting of October 19, 1999. There being further business, it was moved and seconded by Commissioners Butler/Robbins to adjourn thi egalar meeting of the Planning Commission to the next regular meeting of the Planning Commiss' n to be held November 9, 1999, at 7:00 p.m. This meeting of the Planning Commission was adi ed at 7:54 P.M. on October 26, 1999. submitted, JLIJLIJLA City of La Quinta, California 31Y u4'7 .• CAMy Documents\WPDOCSTC-10-26-99.wpd 6 4 COUNCIL/RDA MEETING DATE: December 21, 1999 Public Hearing on Environmental Assessment 99-389 Recommending Certification of a Mitigated Negative Declaration of Environmental Impact; General Plan Amendment 99-064 Recommending Approval of a Pre -Annexation General Plan Designation from County Designation 2b (2-5 units per acre) to Low Density Residential (2-4 units per acre); Zone Change 99-092 Recommending a Change from County Designation r-1-9000 to Low Density Residential; Specific Plan 99-040 Recommending Approval of Development Standards and Design Guidelines for a Residential Development; and Approval of Tentative Tract Map 29323 to allow the development of 379 Residential Units on 117 acres located on the Northwest Corner of Fred Waring Drive and Jefferson Street. Applicant: Wade Ellis/Warner Engineering RECOMMENDATIONS: Continue the Public Hearing to February 1, 2000. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Planning Commission, with the concurrence of the applicant, continued the Public Hearing to January 25, 2000, to allow the applicant time to provide the Commission with additional information regarding lot sizes and recreational amenities. 393 C:\My Documents\WPD0CS\ccjh.016.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the Public Hearing to February 1, 2000; 2. Provide staff with alternative direction. Respectfully submitted, arry tierman o munity Development Director Approved for submission by, "'Thomas P. Genovese, City Manager 394 CAMy Documents\WPDOCS\ccjh.016.wpd 002 T4t!t 4 4 Q" COUNCIL/RDA MEETING DATE: December 21, 1999 Public Hearing on Tentative Tract Map 27519 (Aliso Del Rey) to Eliminate a Condition of Approval Requiring Golf Course Screening Along the South Boundary Located on the East Side of Dune Palms Road and 100 Feet South of Desert Stream Drive Applicant: Century -Crowell Communities AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving Tentative Tract Map 27519 (Revision #1), subject to Findings and Conditions of Approval. None. None. The vacant site is located to the south of the Topaz development on the west side of Dune Palms Road. Vacant properties to the east of the site, across Dune Palms Road, are in the City of Indio. On January 5, 1999, the City Council, on a 5-0 vote, adopted Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70 single family lot subdivision on this site (Attachment 1). Condition 93 of Resolution 99-07 requires the developer to work with the owner of the golf school to the south to provide security screening along the south Tract boundary to protect future residents from stray golf balls. A Srcc Tr 27519 - 37 39 Prototype houses for the project were approved by the Planning Commission on April 13, 1999 under Site Development Permit 99-648. The single story houses range in size from 1,500 square feet to more than 2,000 square feet. Project Request The applicant requests elimination of the golf course screening required along the south boundary of the Tract because their firm is in the process of acquiring 7.65 acres from the La Quinta Golf Ranch to the south to develop 30 single family houses under Tentative Tract Map 29563 and Site Development Permit 99-662 (Aliso Del Rey 111. Planning Commission Action The Planning Commission considered this revision request at its meeting of November 23, 1999, and by a 4-0 vote recommended approval by adoption of Resolution 99- 079, subject to Findings and Conditions of Approval (Attachment 2). Condition 93 was modified to read: "The requirement for Golf Course screening along the south property line shall be deleted upon the close of escrow of the purchase of the La Quinta Golf Ranch property by the applicant and closure of the Golf School. Proof of the close of escrow shall be supplied to the Community Development Department prior to occupancy of any of the houses in the Tract (Condition 93 is now Condition 92)." Public Notice This revision request was advertised in the Desert Sir newspaper on December 11, 1999, and mailed to all property owners within 500 feet of the Tract boundaries as required by the Subdivision Ordinance of the La Quinta Municipal Code and Charter. Request to Continue On December 13, 1999, the Community Development Department received a letter from the applicant requesting a continuance of this project to January 4, 2000 (Attachment 3). Will I ;►. Findings necessary to approve this request can be made and are contained in the attached Resolution. 396 A Srcc Tr 27519 - 37 002 The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving Tentative Tract Map 27519 (Revision #1), subject to Findings and Conditions of Approval as attached; or 2. Do not approve a Resolution of the City Council approving the subdivision map condition change request; or 3. Continue the request and provide staff with alternative direction. Respectfully submitted, Jerr* Hergan, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Reduced Tract Map Exhibit 2. November 23, 1999 Planning Commission Minutes (Excerpt) 3. Letter from Applicant dated December 13, 1999 A Srcc Tr 27519 - 37 391 003 RESOLUTION 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 27519 (REVISION #1), A REQUEST TO ELIMINATE THE CONDITION OF APPROVAL REQUIRING GOLF COURSE SCREENING ALONG THE SOUTH TRACT BOUNDARY OF A 70-LOT SINGLE FAMILY RESIDENTIAL SUBDIVISION ON 17.6 ACRES, LOCATED ON THE WEST SIDE OF DUNE PALMS ROAD APPROXIMATELY 100-FEET SOUTH OF DESERT STREAM DRIVE CASE NO.: TENTATIVE TRACT MAP 27519, REVISION #1 APPLICANT: CENTURY-CROWELL COMMUNITIES WHEREAS, the City Council for the City of La Quinta, California, did on the 21" day of December, 1999, hold a duly noticed Public Hearing to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring golf course screening along the south tract boundary of a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive, more particularly described as: Assessor's Parcel Number 604-061-009; Portion of SE 1 /4 of the SW 1 /4 of Section 20, Township 5 South, Range 7 East, San Bernardino Base and Meridian, County of Riverside, California; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 23`d day of November, 1999, hold a duly noticed Public Hearing to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring golf course screening along the south tract boundary of a 70-lot single family subdivision on a vote of 4-0 adopted Resolution 99-079, subject to conditions. The site is WHEREAS, the City Council for the City of La Quinta, California, did on the 5th day of January, 1999, on a 5-0 vote, adopt Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 24th day of November, 1998, recommend to the City Council certification of Environmental Assessment 98-370 and* approval of Tentative Tract Map 27519 by adoption of Resolutions 98-082 and 98-083; and A:AResoCcTr27519X.wpd (37) 398 004 WHEREAS at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval for Tentative Tract Map 27519, Revision #1: Finding Number 1 - Consistency with General Plan/Zoning Code A. The property is designated Low Density Residential (LDR) allowing residential development of 2-4 units per acre. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2.0) because less than four dwellings per acre are proposed (i.e., Policy 2- 1 .1 .5). The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. B. The RL District (Low Density Residential) permits single family housing, provided lots are 7,200 square feet or larger. Proposed lots exceed the minimum size allowed pursuant Section 9.30.030 of the Zoning Ordinance. Detached single family houses will be built as allowed. Conditions insure compliance with City Code requirements. C. Decorative open perimeter fencing shall be constructed for the development consistent with Policy 3-4.1 .14 of the General Plan, including opening view fencing to lessen the effect of the walled community and its relationship with adjacent properties. Fin ' _g Number 2 - Compliance with the California Environmental Quality Act A. A Mitigated Negative Declaration of Environmental Impact was certified by the City Council on January 5, 1999, by adoption of Resolution 99.06, concluding that the project will not significantly affect the environment, provided Mitigation Monitoring is completed (EA 98-370). No changed circumstances or conditions exist that would trigger a new environmental assessment for this revision request. Finding Number 3 - Site and Landscape Design A. The proposed site design conforms with the design guidelines identified in the General Plan, Zoning Code and Subdivision Ordinance and provides a harmonious transition between other residential properties that abut the site.. B. The proposed common landscaping will be privately maintained. The landscape design complements the surrounding residential areas in that it enhances the aesthetic and visual quality of the area. Existing mature landscaping along the 399 005 A:\ResoCcTr27519X.wpd (37) north Tract boundary shall be retained and maintained by the HOA. C. The previously developed site is physically suitable for Tentative Tract Map 27519 in that the topographic relief of the project site is relatively flat and soil type is suitable for residential development. D. A common retention basin is proposed to contain on -site stormwater. The design of the subdivision, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements. E. The proposed private streets provide direct access to each residential lot. New off -site improvements will benefit both existing and future developments in the immediate area. Finding umber 4 - Site Improvements A. New improvements required for this project will be compatible with existing improvements to the north in the Topaz development. No adverse impacts have been identified based on letters of response from affected public agencies. Infrastructure improvements will be extended to serve the project if not readily adjacent to the site. B. A stormwater basin ensures off -site properties are not impacted from seasonal storms. C. The Tract design will not conflict with existing public easements, as the project has been designed around, and in consideration of these easements. D. A Condition of Approval requiring screening along the south side of the Tract will ensure outdoor safety to future residents from stray golf balls. However, if the driving range is replaced with a residential subdivision, this condition will no longer be applicable. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve Tentative Tract Map 27519 (Revision #1) for the 4 ►G 006 A:AResoCcTr27519X.wpd (37) reasons set forth in this Resolution, and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 21 s` day of December, 1999, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 401 A:AResoCcTr27519X.wpd (37) 007 RESOLUTION 99-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 27519, REVISION #1 CENTURY-CROWELL COMMUNITIES DECEMBER 21, 1999 CONDITIONS OF APPROVAL 1. Upon City Council approval, a memorandum noting that the City Conditions of Approval for this development exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map, or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. Tentative Tract Map 27519 shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. The tentative map shall expire on January 5, 2001, unless an extension of time is applied for, and granted by the City Council. 5. Prior to the issuance of a grading permit or building permit for construction of any building or use contemplated by this approval, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District • California Water Quality Control Board (CWQCB) The applicant is•responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, the applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. 0001, CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision ##1 December 21, 1999 The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 6. All easements, rights of way and other property rights required of the tentative map or otherwise necessary to facilitate the ultimate use of the development and functioning of improvements shall be dedicated, granted or otherwise conferred, prior to approval of a final map or parcel map or a waiver of parcel map. Conferrals shall include irrevocable offers to dedicate or grant easements to the City for emergency vehicles and for access to and maintenance, construction, and reconstruction of essential improvements located on street, drainage or common lots or within utility and, drainage easements. 7. Prior to approval of a final map, parcel map or grading plan, the applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 8. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. 9. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 10. Dedications required of this development include: A. Dune Palms Road - 44' half of 88' right-of-way. B. On -site streets - 37' right-of-way. C. Applicant shall dedicate a 10' easement for pedestrian access to and from the proposed City park site located adjacent to the southerly west boundary of the proposed development Dedications shall include additional widths as necessary for entry drives, dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. '? UV CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant interim easements to those areas within 60 days of written request by the City. 11 . The applicant shall dedicate utility easements as necessary to provide 10' of width outside of street and sidewalk improvements along both sides of all private streets 12. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Dune Palms Road - 10 feet Setbacks shall apply to all frontage including, but not limited to, remainder parcels, well sites and power substation sites. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 13. The applicant shall vacate abutter's rights of access to the following property from all frontage except entryways shown on the approved tentative map or as approved by the City Engineer: A. Dune Palms Road B. Proposed City park site. 14. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 15. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. 16. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision l#1 December 21, 1999 "• 11_04'_• 17. Improvement plans submitted to the City for plan checking shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 18. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 19. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as - constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. ..0 20. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 21. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. ui405 l. CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 22. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 23. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits or final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. :_9 M 24. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 25. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 26. The applicant shall furnish a preliminary geotechnical ("soils") report with the grading plan. 27. The grading plan shall be prepared by a registered civil engineer and must be approved by the City Engineer prior to issuance of a grading permit. The grading plan shall conform with the recommendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. A statement shall appear on 406 0102. CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 28. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 29. Prior to issuance of building permits, the applicant shall provide building pad certifications, stamped and signed by a California registered civil engineer or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. ffi�_ elf The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 30. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 31. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 32. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2'/2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet all individual -lot retention provisions of Chapter 13.24, LQMC. 33. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet and into the historic drainage relief route. 34. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 35. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the basin plans. The design percolation rate shall not exceed two inches per hour. 407 013 CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 36. Retention basin slopes shall not exceed 3:1 . Maximum retention depth shall be six feet for common basins and two feet for lot -by -lot retention. 37. Nuisance water shall be retained on -site. A trickling sand filter and leachfield of a design approved by the City Engineer shall be installed to percolate nuisance water. The sand filter(s) shall be designed to infiltrate 5 gpd/1,000 sq. ft (of landscape area) and to accommodate surges of 3 gph/1,000 sq. ft. 38. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from the adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. UNTIES 39. Existing and proposed utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 40. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. 41. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which has not been subdivided in accordance with this tentative map 60 days after the program is in effect shall be subject to the program. 42. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1) Dune Palms Road (Secondary Arterial): Construct 32 foot half of 64 foot (curb face to curb face) improvement plus 8-foot sidewalk. B. PRIVATE STREETS 1) Entry drive design shall be approved by the City Engineer, and shall conform with the following criteria: A 4 408 CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 A. The entry drive shall have stacking space outside the Dune Palms Road right-of-way for a minimum of three vehicles. B. Drive shall be designed to allow U-turns for rejected vehicles without interference with an open exit gate. 2) Applicant shall construct a 10' wide minimum, gated pedestrian access to the proposed future city park site at the southerly west boundary of the development. 3) Residential - 36 feet wide if double loaded (building lots on both sides), 32 feet if single. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 43. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 44. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 45. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans' for streets, access gates and parking areas shall be stamped and signed by California -registered professional engineer(s). 46. Street right of way geometry for culs de sac, knuckle turns and corner cutbacks shall conform with Riverside County Standard Drawings #800, #801, and #805 respectively unless otherwise approved by the City Engineer. 47. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 48. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections are as follows: 400. 015 CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 49. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 50. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. = - W 51. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 52. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 53. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 54. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 5-feet of curbs along public streets. 40 016 CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 55. Unless otherwise approved by the City Engineer, common basins and park areas shall be designed with grades and turf grass surface which can be mowed with standard tractor -mounted equipment. 56. The applicant shall ensure that landscaping plans and utility plans are coordinated to provide visual screening of above -ground utility structures. 57. The applicant shall construct perimeter walls and required landscaping to enclose the entire perimeter prior to final inspection and occupancy of any homes within the tract unless a phasing plan or construction schedule is approved by the City Engineer and Community Development Director. 58. Landscape berms shall be used throughout the parkway landscaping as required by Section 9.60.240(F) of the Zoning Ordinance. 59. Mature trees shall be installed along Dune Palms Road (e.g., minimum 1.75" to 3" diameter trunk width per tree type). Vandal proof ground mounted lighting shall be used periodically to accent the parkway trees. Shrubs shall be clustered to form distinctive design themes. 60. Front yard landscaping for future houses shall consist of a minimum of two shade trees (15 gallon with 1 " diameter trunk) and 10 five -gallon shrubs. Three additional 15 gallon trees shall be required for corner lot houses. All trees shall be double staked to prevent wind damage. Trees and shrubs shall be watered with emitters or bubblers. The developer is encouraged to use plants that are native to this area and drought tolerant. 61. Landscape and irrigation improvements shall be installed prior to occupancy of the house. The developer and subsequent property owner shall continuously maintain all required landscaping in a healthy and viable condition. LGINJUR 4 1 WARTAVIMPIMA\ Lei 62. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 63. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, surveyors, or other licensed professionals, as appropriate, to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 64. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand,filter 4 1 l CondCCTT27519X - 37 017 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 percolation test, as approved by the City Engineer, after required tract improvements are complete and soils have been permanently stabilized. 65. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. 66. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless expressly released from said responsibility by the City. FEES AND DEPOSITS 67. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 68. The applicant shall comply with the terms and requirements of the Infrastructure Fee program in effect at the time of issuance of building permits. 69. Prior to issuance of a grading permit, the property owner shall pay a fee of $100.00 per acre for disturbing the habitat area of the Coachella Valley Fringe -toed Lizard. 70. Prior to building permit issuance, the developer shall pay school mitigation fees to the Desert Sands Unified School District based on the State imposed fee in effect at that time. The school facilities fee shall be established by Resolution (i.e., State of California School Facilities Financing Act). 71. Prior to final map approval by the City Council, the property owner/developer shall meet the Parkland Dedication requirements by payment of in -lieu fees as set forth in Section 13.48 of the La Quinta Municipal Code. i ' ' i �l MII 72. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1,500 g.p.m. for a 2-hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 4122 018 CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision ##1 December 21, 1999 73. Prior to recordation of the final map, applicant/developer will furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system wilJ meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local water company wit the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 74. The required water system including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. 75. A temporary water supply for fire protection may be allowed for the construction of the model units only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 76. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20-feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. 77. Gate entrances shall be at least two feet wider than the width of the traffic lane(s) serving that gate. All gates providing access from a road to a driveway shall be located at least 40 feet from the roadway and shall open to allow a vehicle to stop with obstructing traffic on the road. 78. Gates shall have either a secondary power supply or an approved manual means to release mechanical control of the gate in the event of loss of primary power. 79. Install Knox key operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Ordering forms are available at the Fire Department. The form must be authorized and signed by the Riverside County Fire Department personnel for the correctly coded system to be purchased. 80. Operation of the Knox key switch shall simultaneously open and control the gates for both directions of travel. 81. Phased improvements shall be approved by the Fire Department. 82. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrants are either existing or that financial arrangements have been made to provide them. 41-3 u 1-9 CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 83. Prior to the issuance of a grading permit or building permit, the property owner/developer shall prepare and submit a written report to the Community Development Department demonstrating compliance with those Conditions of Approval and mitigation measures of TTM 27519 and EA 98-370. Mitigation monitoring of the project site during grading is required. 84. Prior to the issuance of any grading or building permit, or ground disturbance, mitigation measures as recommended by the Cultural Resources Assessment and Historic Preservation Commission (HPC) .for the site shall be completed at the applicant/developer's expense. This consists of having an archaeological monitor on - site during grading and earth disturbance operations. A final report shall be submitted for acceptance by the HPC prior to issuance of the Certificate of Occupancy of the first building. 85. All agency letters received for this case are made part of the case file documents for plan checking purposes. 86. Permanent tract identification signs shall be approved by the Planning Commission (i.e., Business Item). 87. Prior to final map approval, proposed street names shall be submitted to the Community Development Department for review and approval. Three names shall be submitted for each proposed private street. 88. Prior to final map approval, the applicant shall submit to the Community Development Department for review a copy of the proposed Covenants, Conditions, and Restrictions (CC and R's) for the project. Approval of the CC and R's by the City Attorney is required. 89. The prototype house plans for the project shall be reviewed and approved by the Planning Commission pursuant to Section 9.210.010 (Site Development Permit) of the Zoning Ordinance. 90. Open fencing shall be constructed along Dune Palm Road adjacent to the retention basin pursuant to General Plan Policy 3-4.1.14. In lieu of open fencing, a combination fence consisting of a low-level masonry wall with tubular steel fencing on top may be permitted, submitted to the approval by the Planning Commission. Rear yard walls constructed for Lots 1 and 2 shall be decorative (i.e., masonry block with stucco coating) and include pilasters spaced at 30-foot intervals. 41 020 CondCCTT27519X - 37 Resolution 99- Tentative Tract Map 27519, Revision #1 December 21, 1999 91. The existing mature Eucalyptus trees on the north side of the retention basin and Lots 38 through 42 shall be retained in good condition, and not a danger to health and safety. Prior to final map approval, a landscape maintenance easement shall be established behind Lots 38 through 42 to maintain the existing Eucalyptus trees. The Homeowners' Association shall be required to maintain the trees in the landscape maintenance easement. 92. The requirement for Golf Course screening along the south property line shall be deleted upon the close of escrow of the purchase of the La Quinta Golf Ranch property by the applicant and closure of the Golf School. Proof of the close of escrow shall be supplied to the Community Development Department prior to occupancy of any of the houses in the Tract. 417) 021 CondCCTT27519X - 37 1NBMWW U-ur m� Attachment 1 r ��• Cd' . N i. 3ASO Dune Palms Road r— JLC a i press sse►s prime o , � w'^ all ON • W. ;: i w e ;i : W o — � jM =o �w N �1 N = 10 ! Oil • ii . ` • bS I • r F 1 all leoia i all SO Cc is . fill, _ .� t � t � i •s 1 1 �� lug •• 023 16 Attachment 2 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 23, 1999 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 P.M. by Chairman Kirk who asked Commissioner Abels to lead the flag salute. B. Present: Commissioners Jacques Abels, Richard Butler, Steve Robbins, Robert Tyler, and Chairman Tom Kirk. C. Staff present: Jerry Herman, Community Development Director, City Attorney Dawn Honeywell, Planning Manager Christine di Iorio, Senior Engineer Steve Speer, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Kirk asked if there were any corrections to the Minutes of November 9, 1999. Commissioner Tyler asked that Page 2, Item 3 be amended by deleting the word "not" at the end of the first sentence. There being no further changes, it was moved and seconded by Commissioners Robbins/Butler to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PUBLIC HEARINGS: A. Tentative Tract Map 27519. Revision # 1; a request of Century -Crowell Communities for a recommendation of approval to eliminate a Condition of Approval requiring golf course screening along the south boundary of a 70 single family lot subdivision on 17.5 acres 1. Commissioner Butler excused himself due to a possible conflict of interest and withdrew from the dias. CAMy Documents\WPDOCS\PC11-23-99.wpd 1 024 41 Planning Commission Minutes November 23, 1999 2. Chairman Kirk opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff requested that a change be made to recommended Condition #93 as follows: "The requirement for golf course screening along the south property line shall be deleted upon the close of escrow of the purchase of the La Quinta Golf Ranch property by the applicant. Proof of the close of escrow shall be supplied to the Community Development Department prior to occupancy of any of the homes in this Tract." 3. Commissioner Robbins stated that removal of the condition for screening based on the "close of escrow' does not guarantee the golf school will go away just because it is owned by someone else. Staff stated that is true, but it is staff s understanding the developer would close the school. The condition would be modified to state that no Certificates of Occupancy would be issued until the school was closed. 4. Chairman Kirk asked if the applicant would like to address the Commission. Mrs. Marry Butler, representing Century Crowell Communities, stated they supported the conditions as submitted. 5. Mr. Gary Hopkins, owner of the La Quinta Golf Range, stated he concurred with the conditions, but questioned what would happen if the sale did not go through and homes were sold without the owners having knowledge that the Golf School could potentially remain. The escrow to purchase the school is to close in June, but if the sale does not go through and people see a screen being constructed at a later date, they do not want to have homeowners upset with them. The potential buyers should be notified that if it falls out of escrow, a screen will be installed. Chairman Kirk asked staff to address this issue. Ms. Butler stated they would issue a disclosure to all property owners and a copy would be given to staff. 6. There being no further discussion, Chairman Kirk closed the public hearing and opened the issue for Commission discussion. 7. There being no discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 99-079 recommending to the City Council approval of Tentative Tract Map 27519 Revision #2, subject to the Findings and Conditions of Approval as amended. a. Condition #93: The requirement for golf course screening along the south property line shall be deleted upon the close of escrow of the purchase of the La Quinta Golf Ranch property by the applicant and 41 CAMy Documents\WPDOCS\PC11-23-99.wpd 2 025 Planning Commission Minutes November 23, 1999 closure of the Golf School. Proof of the close of escrow shall be supplied to the Community Development Department prior to occupancy of any of the homes in this Tract. ROLL CALL: AYES: Commissioners Abels, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: Commissioner Butler. Commissioner Butler rejoined the Commission. B. Revised Tentative Tract Map 29147; a request of KSL Land Corporation for approval to increase the number of single family lots from 133 to 152, add other common lots, and remove a private street lot on 172.88 acres 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Senior Engineer Steve Speer went over the Public Works Department recommended revisions to the Conditions of Approval: Condition #37.A.1; #37.A.2; #37.A.3; #38.A. 3. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked staff if the lots were still above the minimum square footage required by the Specific Plan. Staff stated this was true. 4. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Chris Bergh, MDS Consulting representing the applicant, stated they concurred with all the conditions as revised. He requested that Condition #70 have the word "residential" added at the beginning of the sentence. 5. Commissioner Tyler asked the applicant to show on the map the changes proposed. Mr. Bergh did so. 6. There being no further discussion, Chairman Kirk closed the public hearing and opened the issue for Commission discussion. 7. There being no discussion, it was moved and seconded by Commissioners Butler/Abels to adopt Planning Commission Resolution 99-080 recommending to the City Council approval of Revised Tentative Tract Map 29147, subject to the Findings and Conditions of Approval as amended. a. Condition #5: Delete 4 Q b. Condition #36: Delete CAMy Documents\WPDOCS\PC11-23-99.wpd 3 I�l2 6 DEC-13-99 MON 18:46 RICH BUTLER FAX NO, 17603606801 Iffl CENTURY HOMES Century Crowell Communities Attachment 3 December 13, 1999 Mr. Terry Herman Director Community Development Department City of La Quinta 78-495 Ca11e Tampico La Quinta, CA. 92253 RE: Tract Map 27519, Revision #1 Dear Jerry: Due to scheduling problems, T would like to request that the above referenced item which is due to be reviewed on December 21, 1999 by the City Council be continued to the January 4, 2000 meeting. Thank you, your cooperation is greatly appreciated Sincerely, CENT[JRY CROWELL CON yffJNITIES MARTY W. BUTLER Project Director 12-13-99 19:43 1535 South "D" Street, Sulte 200 * San Bernardino, CA 92408 (909) 381-6007 • FAX (909) 381-0041 RECEIVED FROM:17603606801 P•02 02 jj��