2009 11 09 CSCa
F'y of MEO
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico
La Quinta, CA 92253
Regular Meeting
Monday November 9, 2009 - 5:30 P.M.
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
PUBLIC COMMENT
At this time, members of the public may address the Commission on any matter
not listed on the agenda. Please complete a Request to Speak form and limit your
comments to three minutes.
CONFIRMATION OF AGENDA
PRESENTATIONS
1. Presentation by the Family YMCA of the Desert
APPROVAL OF MINUTES
1. October 12, 2009 Minutes
CONSENT CALENDAR — None.
NOTE: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
BUSINESS SESSION
1. Consideration of Commissioners to Volunteer and Attend the California Parks
and Recreation Society Conference in Palm Springs, California from March 9
through March 12, 2010
2. Consideration of Participation in Holiday Tree Lighting Ceremony and
Breakfast with Santa
Community Services Commission Agenda
STUDY SESSION — None.
DEPARTMENT REPORTS
1. Monthly Department Report Update
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended
2. Calendar of Monthly Events
PUBLIC HEARING — None.
ADJOURNMENT
A Regular meeting of the Community Services Commission will be held on
December 14, 2009, commencing at 5:30 p.m. at the La Quinta Study Session
Room, 78-495 Calle Tampico, La Quinta, CA 92253.
PUBLIC NOTICES
The La Quinta Study Session Room is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the Community Services Department
at 777-7156, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
Any writings or documents provided to a majority of the Community Services
Commission regarding any item on this agenda will be made available for public
inspection at the City Clerk counter at City Hall located at 78-495 Calle Tampico,
La Quinta, CA 92253, during normal business hours.
Community Services Commission Agenda 2
PRESENTATION
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AGENDA CATEGORY:
BUSINESS SESSION:
COMMISSION MEETING DATE: November 9, 2009 CONSENT CALENDAR:
ITEM TITLE: Presentation by Family YMCA of the Desert STUDY SESSION:
PUBLIC HEARING:
BACKGROUND AND OVERVIEW:
As part of the Annual Work Plan, representatives from local agencies have been asked
to present information regarding valley -wide services and services specifically in La
Quinta. Mr. Rob Ballew, the Executive Director and Kelly Emmer, Aquatics Manager of
the Family YMCA of the Desert have been invited to attend the meeting to provide the
Commission with information and answer questions the Commission may have
regarding services and programs the YMCA offers in the valley. The YMCA is also
under contract with the City to operate the Fritz Burns Pool during the summer.
Respectf Ily Submitted,
Edie Hylton
Community Services Director
S:\Community Services\CS Commission\CSC Meetings\2009\11-9-09\YMCA Presentation.doc
3
APPROVAL OF MINUTES: 1
COMMUNITY SERVICES COMMISSION
MINUTES
October 12, 2009
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order at
5:32 pm by Chairperson Spirtos.
Commissioner Leidner led the Pledge of Allegiance.
PRESENT: Commissioners Biegel, Brodsky, Darroch, Fitzpatrick, Lawrence,
Leidner, and Chairperson Spirtos
STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf
& Parks Manager; and Angela Guereque, Senior Secretary
PUBLIC COMMENT — None.
CONFIRMATION OF AGENDA
Motion - It was moved by Commissioners Fitzpatrick/Biegel to confirm the agenda.
Motion carried unanimously.
PRESENTATIONS
Director Hylton presented the staff report. Presentation given by Heather Engel,
Director of Communication, Coachella Valley Water District.
California is in its V year of statewide drought with 2008 being the driest
spring/summer on record. State Water Project deliveries are adversely affected by
court rulings. Snow levels remain low and expected long-term climate changes
offer little upside. The Governor's State of Emergency calls for a 20% voluntary
reduction in water use. Many agencies are implementing mandatory restrictions.
How does the above affect the Coachella Valley? Imported water supply will be
reduced; the ability to recharge the aquifer will be hindered; the 20% reduction
goal may become mandated; water districts may resort to rationing or "water
cops;" and tighter scrutiny on the desert from across the State.
The 2002 CVWD Water Management Plan goals are to reduce agriculture water
use by 12% by the year 2015 (currently achieved a 12% reduction); to reduce golf
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Community Services Commission Minutes October 12, 2009
-2
water use by 5% by the year 2010 (currently achieved a 12.5% reduction); and to
reduce domestic water use by 10% by the year 2010 (currently achieved a 6%
reduction).
Groundwater Replenishment for the Coachella Valley includes the Thomas E. Levy
Groundwater Replenishment Facility which began full scale operation this summer
and benefits the entire eastern Coachella Valley. Imported water from the Colorado
River will replenish 40,000 acre-feet annually.
The new tiered rates billing system can result in a water savings of 22% - 37%.
This system will reward efficient irrigation use and target and reduce wasteful
water use.
CVWD has a landscape ordinance which sets limits on new developments and golf
courses for more strict water allowances (20-25% grass landscaping maximum).
Golf courses are limited to four acres of grass per hole and are encouraged to plant
desert landscaping for non -playable areas. The ordinance also requires smart
controllers and 24" grass area setbacks for all new homes.
CVWD has various valley wide conservation and education programs including:
landscape workshops for residents; seminars for landscape professionals; HOA
irrigation audits/analysis; do-it-yourself homeowner audit on web site; smart
controller program for homeowners and large landscapes; low -interest loans; and
public outreach and education.
CVWD has a cooperative partnership with the City of La Quinta which includes: a
landscape conversion program; water wise help line; City Hall conversion; and
public outreach.
Commissioner Fitzpatrick asked if the landscape ordinance can be imposed on
developments that have stopped construction. Ms. Engel stated the ordinance is
imposed on any new construction after 2007.
Tom Doczi, TKD Associates, presented the current water efficient landscape
conversion project for the Civic Center Campus. This project includes
approximately 100,000 sq ft (2 to 2 '/2 acres) of water efficient landscape
conversion. Turf will remain where is it being utilized and conservation areas will
be along the perimeter of City Hall. The main areas of conversion include the
corner of Washington Street and Calle Tampico; the south entrance to City Hall;
and the perimeter along Avenida La Fonda. These areas will be converted to desert
landscape with drip irrigation systems. This project will save approximately
1,727,880 gallons per year of water.
Commissioner Fitzpatrick suggested that the landscape maintenance contractors
maintain the plants in their native state.
5
Community Services Commission Minutes October 12, 2009
' 0 J '
Chairperson Spirtos asked what geographical areas CVWD covers. Ms. Engel
stated CVWD domestic water coverage includes part of Cathedral City, Rancho
Mirage, Indian Wells, Palm Desert, La Quinta, Thousand Palms, Salton Sea, and
parts of North Indio.
APPROVAL OF MINUTES
1. Approval of September 14, 2009 Minutes
Motion — It was moved by Commissioners Biegel/Brodsky to approve the minutes
as submitted. Motion carried unanimously.
CONSENT CALENDAR - None.
PUBLIC HEARING - None.
BUSINESS ITEMS — None.
STUDY SESSION
1. Discussion of Joint Meeting Items for October 27, 2009
Director Hylton presented the staff report.
Chairperson Spirtos suggested the Commission thank the City Council for their
continued support of the arts.
Commissioner Fitzpatrick suggested adding dialog regarding the proactive
maintenance plan for playgrounds and the need for a large dog park space.
DEPARTMENT REPORTS
1. Monthly Department Report for September 2009
COMMISSIONER ITEMS
1. Report from Commissioners Regarding Meetings Attended.
Commissioner Fitzpatrick attended the Afternoon Tea. She stated that many of the
seniors told her they enjoy the variety of programs and events held at the Senior
Center and appreciate the low cost.
21
Community Services Commission Minutes
-4-
October 12, 2009
2. Calendar of Monthly Events
Artist Appreciation Day will be held on November 4, 2009.
Commissioner Training will be held on November 14, 2009.
PUBLIC HEARING — None.
OPEN DISCUSSION
Commissioner Fitzpatrick asked if the Commission would be attending another Art
& Parks Tour. Director Hylton stated that the tour will be held every other year.
ADJOURNMENT
It was moved by Commissioners Brodsky/Biegel to adjourn the Community Services
Commission meeting at 6:49 p.m. Motion carried unanimously.
NEXT MEETING INFORMATION:
A Regular Meeting of the Community Services Commission to be held on November
9, 2009 commencing at 5:30 p.m. in the City of La Quinta Study Session Room,
78-495 Calle Tampico, La Quinta, CA 92253.
Submitted by:
Angela Guereque
Community Services Senior Secretary
7
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COMMISSION MEETING DATE: November 9, 2009
ITEM TITLE: Consideration of Commissioners to
Volunteer and Attend the California Parks and
Recreation Society Conference in Palm Springs,
California from March 9 through March 12, 2010
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: 1
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
As deemed appropriate by the Community Services Commission.
FISCAL IMPLICATIONS:
The City of La Quinta is acting as a co -host City for the California Parks and
Recreation Society (CPRS) Conference to be held in Palm Springs. As a co -host,
the City Commissioners are able to attend the conference at no charge. However,
as a co -host, City staff is seeking volunteers to assist with the registration
(Attachment 1). As a result of the conference being held in Palm Springs,
Commissioners may want to register to attend for one day rather than the entire
conference depending on the topics and events they wish to attend.
BACKGROUND:
The California Parks and Recreation Society holds an annual conference in which
professionals discuss current trends and education sessions involving the
parks/recreation and community services professions. The upcoming conference
will be held in Palm Springs, California from March 9 through March 12, 2010.
Commissioner Biegel and City staff are currently working as members of the Local
Host Committee for CPRS.
ALTERNATIVES:
The alternatives available to the Commission include:
1. Select Commissioners to attend the California Parks and Recreation Society's
Annual Conference in Palm Springs, California from March 9 through March
12, 2010; or
S:\Community Services\CS Commission\CSC Meetings\2009\11-9-09\CPRS Conference.doc 8
2. Do not select Commissioners to attend the California Parks and Recreation
Society's Annual Conference in Palm Springs, California from March 9
through March 12, 2010; or
3. Provide staff with alternate direction.
Submitted by
Edie Hylton
Community Services Director
Attachment: 1. Registration Schedule
SACommunity Services\CS Commission\CSC Meetings\2009\11-9-09\CPRS Conference.doc 9
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AGENDA CATEGORY:
BUSINESS SESSION: _2_
COMMISSION MEETING DATE: November 9, 2009
CONSENT CALENDAR:
ITEM TITLE: Consideration of Participation in Holiday
Tree Lighting Ceremony and Breakfast with Santa STUDY sEssloN:
PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the Community Services Commission.
BACKGROUND AND OVERVIEW:
The Holiday Tree Lighting Ceremony will be held in Old Town on Friday, December 4,
2009. Staff is requesting assistance from the Commission from 6-8 p.m. to help with
the City information table. As part of the Economic Development Plan several City
events have been relocated to Old Town this year.
Breakfast with Santa will be held at the La Quinta Senior Center on Saturday,
December 12, 2009. Staff is requesting assistance from the Commission from 9-1 1
a.m. to help greet families and serve breakfast.
ALTERNATIVES:
The alternatives available to the Commission are:
1. Appoint two or more Commissioners to assist with the Tree Lighting Ceremony
and Breakfast with Santa; or
2. Do not appoint two or more Commissioners to assist with the Tree Lighting
Ceremony and Breakfast with Santa; or
3. Provide staff with alternate direction.
Respe;tfully Submitted
Edie H Iton
Community Services Director
12
DEPARTMENT REPORT: 1
F"�or�9
TO: Community Services Commission
FROM: Edie Hylton, Community Services Director''
DATE: November 9, 2009
SUBJECT: Community Services Department Report for October 2009
Due to the preparation time of the Department Report, the October 2009
Department Report will be included in the December 14, 2009 Commission packet.
13
COMMISSIONER ITEM: 1
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