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2009 10 27 CCeaf 4 4vad4a City Council agendas are available on the City's web page @ www.la-quinta.org CITY COUNCIL AGENDA STUDY SESSION ROOM 78-495 Calle Tampico La Quinta, California 92253 TUESDAY, OCTOBER 27. 2009 - 5:00 P.M. Adjourned meeting of the City Council for the purpose of meeting jointly with the Planning Commission/Architecture and Landscaping Review Committee Historic Preservation Commission Investment Advisory Board Community Services Commission CALL TO ORDER Roll Call: Council Members: Evans, Franklin, Henderson, Sniff, and Mayor Adolph PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. Joint City Council/Commission Agenda 1 October 27, 2009 STUDY SESSION Joint Session - Planning Commission/ALRC — 5:00 p.m. Roll Call: Planning Commissioners: Barrows, Quill, Weber, Wilkinson, and Chairman Alderson ALRC Members: Arnold, Rooker, Thoms 1-A. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE MEMBERS OF THE CITY COUNCIL, PLANNING COMMISSION, AND ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE. Joint Session - Historic Preservation Commission — 6:30 p.m. Roll Call: Puente, Sharp, Wilbur, Wright, and Chairperson Redmon 1-B. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE MEMBERS OF THE CITY COUNCIL AND THE HISTORIC PRESERVATION COMMISSION. Joint Session - Investment Advisory Board — 7:00 p.m. Roll Call: Commissioners: Moulin, Olander, Park, Rassi, and Chairperson Ross 1-C. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE MEMBERS OF THE CITY COUNCIL AND THE INVESTMENT ADVISORY BOARD. Joint Session - Community Services Commission — 7:30 p.m. Roll Call: Commissioners: Biegel, Brodsky, Darroch, Fitzpatrick, Lawrence, Leidner, and Chairman Spirtos 1-D. DISCUSSION OF MATTERS OF JOINT INTEREST TO THE MEMBERS OF THE CITY COUNCIL AND THE COMMUNITY SERVICES COMMISSION. ADJOURNMENT The next regular meeting of the City Council will be held on November 3, 2009, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. Joint City Council/Commission Agenda 2 October 27. 2009 DECLARATION OF POSTING I, Veronica J. Montecino, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the adjourned La Quinta City Council Joint Meeting of Tuesday, October 27, 2009, was posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin boards at 51-321 Avenida Bermudas and 78-630 Highway 111, on October 23, 2009. DATED: ctober 23, 2009 ?VERONIC J. MONTECINO, City Clerk City of La Quinta, California Joint City Council/Commission Agenda 3 October 27, 2009 1,A T4hf 4 64� Q"K& MEMORANDUM TO: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Planning Commission Honorable Members of the Architecture and Landscaping Review Committee FROM: Les Johnson, Planning Directo�X/ DATE: October 27, 2009 // r/ SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council, Planning Commission, and Architectural and Landscaping Review Committee The purpose of this memorandum is to identify discussion items for the upcoming City Council, Planning Commission and Architecture and Landscape Review Committee (ALRC) joint meeting scheduled to be held on October 27, 2009. Staff recently solicited Commissioner and Committee Members and received several responses. The following items are being brought forward for discussion at the joint meeting: PLANNING COMMISSION. - Energy Conservation Discuss establishing site and building design provisions that encourage or possibly require improved solar control on non-residential and multi -family buildings such as: • Recessed windows and glass doors, awnings, trellises, landscaping; • Increased shade requirements for parking lots and pedestrian areas; • Incorporate structural upgrades, conduit, etc., necessary for future installation of solar panels. The forthcoming General Plan update process will provide opportunity for policy and program language to be established that support solar control as a sustainability element is proposed. In addition, site and building design standards could be incorporated into the Municipal Code. Transportation and Circulation Discuss establishing stronger policy and regulatory provisions that encourage non - motorized and vehicular project connectivity with adjacent streets and properties. Also discuss general policy guidance to ensure that connectivity with other non-traditional motorized transportation modes, including golf carts and neighborhood electric vehicles (NEV), are strongly encouraged and that walkways, trails, and class I and II bike trails facilitate local as well as regional connectivity with adjacent jurisdictions. It is anticipated that such provisions would be addressed and possibly incorporated into the General Plan as part of the forthcoming update process. Parking Standards Consider review and possible revision of City's parking standards. Project review observations have brought into question the current parking standards, particularly the spaces required by land use. The review process is proposed to be a comprehensive assessment of La Quinta Municipal Code Chapter 9.150 (Parking). The review would include considering parking standard data from local, regional and national resources as well as analysis of parking facility design standards. Telecommunication Standards Consider review and possible revision of telecommunication standards with an emphasis on establishing separate provisions for wireless communication facilities that specifically address potential visual and aesthetic impacts. The existing Municipal Code provisions (LQMC Chapter 9.170 — Communication Towers and Equipment) focus upon large communication towers versus the wireless towers typically reviewed. Establishing language that properly addresses both types of towers is being proposed for consideration. ARCHITECTURE AND LANDSCAPING REVIEW COMMITTEE Final Landscaping Plans Consider amending standard requirement for review of final landscaping plans by the ALRC to an administrative review unless ALRC review is deemed necessary by the Planning Commission or City Council. The ALRC review process is designed to be a one-time review and reporting to the Planning Commission. However, landscaping plans presented as part of the entitlement process are often general and vague in presentation. This has resulted in a standard condition of approval for final landscaping plans to be brought before the ALRC for general review and comment to the Planning Director. Though certain projects have benefited from the review comments provided and changes made as a result of this additional step, the ALRC has questioned why it is necessary for all projects to be brought before them. The ALRC has requested the Planning Commission and City Council consider the necessity of additional ALRC review on a case by case basis. /-B cei., 4 4 Q" MEMORANDUM TO: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Historic Preservation Commission FROM: Les Johnson, Planning Directo, DATE: October 27, 2009 CC 75 SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council and Historic Preservation Commission The purpose of this memorandum is to identify discussion items for the upcoming City Council and Historic Preservation Commission joint meeting to be held October 27, 2009. Staff recently solicited Historic Preservation Commissioners (HPC) and received several responses. The following items are being brought forward for discussion at the joint meeting: Funding Sources for Historic Preservation Projects Pursue potential funding sources for historic preservation projects including annual consideration of Certified Local Government (CLG) grant applications beginning with a 2010 application for completion of the City's Historic Context Report in coordination with an update of the City's Historic Records Survey followed in 2011 with a potential application for a multiple properties listing for the Cove casitas as described later in this memorandum. The Historic Records Survey is the inventory of structures and properties within the City that, based on the State Office of Historic Preservation, maintain certain historic characteristics and attributes. The Historic Context Statement documents the history of the community and is then used as the basis to establish a property's place in the community's history thus verifying its relevance and importance. Exploring the Potential of a Mills Act Ordinance Explore the potential of preparing a Mills Act Ordinance for consideration by the Council establishing incentives for a private property owner to register his/her property as a historic resource. In general, under a local Mills Act Ordinance, an owner agrees to restore, if necessary, and maintain the historic character of a property and in return receives a reduced valuation of the property for tax purposes. Promoting Awareness of the City's Historic Resources Promote community awareness of the City's pre- and post incorporation history. This could include adding a page to the City website focusing on the City's historic resources and increasing the Commission's interactivity and .continued networking with the La Quinta Historical Society, neighboring cities' Historic Preservation Commissions and various other regional and state organizations. Multiple -Property Registration for Adobe Structures Explore the possibility of submitting a Multiple -Property Application for state registration of many of the community's historic adobe structures. This would focus on similar adobe structures such as the Cove casitas and potentially the La Quinta Resort's original core buildings and casitas along with other like structures. This would not be a District listing incorporating all properties in a specific area but rather a listing of multiple independent properties similar in -kind which can be located in different areas of the community. Based on voluntary participation by a property owner independent of other properties, this type of listing simplifies the application and registration process for those wishing to participate either at its inception or at any time in the future. If determined as a potential future project it could be considered a candidate for funding in the 2011 CLG grant cycle. Although this is not an area -wide District listing, it would not preclude a separate application for such a listing in the future. �-c T4t!t 4 4 Q" MEMORANDUM TO: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Investment Advisory Board FROM: John M. Falconer, Finance Director DATE: October 27, 2009 SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council and the Investment Advisory Board The purpose of this memorandum is to identify items for the upcoming City Council and Investment Advisory Board joint meeting. 1. The IAB would like to reiterate the strategies stated within the Investment Policy; safety, liquidity and yield, in that order of importance. 2. Review, at least annually, the city's investment policy and recommend appropriate changes; 3. Review monthly treasury report and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations; 4. Receive and consider other reports provided by the city treasurer; 5. Meet with the independent auditor after completion of the annual audit of the city's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities; 6. Serve as a resource for the city treasurer on matters such as proposed investments, internal controls, use of change of financial institutions, custodians, brokers and dealers; 7. Continue the monitoring of Government Sponsored Enterprises (GSE's) and the Local Agency Investment Fund (LAIF); 8. Review a money market mutual fund as a complement to LAIF and Certificates of Deposits; 9. Review the Certificate of Deposit Account Registry Service (CDARS) program. 2 /-D TO: Honorable Mayor and Members of the City Council Honorable Chairman and Members of the Community Services Commission FROM: Edie Hylton, Community Services Director-0 DATE: October 27, 2009 SUBJECT: Discussion of Matters of Joint Interest to the Members of the City Council and the Community Services Commission The purpose of this memorandum is to identify several discussion items for the City Council and Community Services Commission joint meeting. The list of items was obtained through recent consultation with the members of the Community Services Commission. Future Land Acquisition for Sports Fields The Community Services Commission would like to discuss the city's need to purchase property for future sports fields. This continues to be an important issue based on the growing demand and the overuse of current playing fields. A forty (40) acre site is desired for the future growth and demands of a growing community. Sports Field Renovation and Use The Community Services Commission would like to thank the City Council for their support of the Sports Complex Rehabilitation project. The needed improvements to the core area including additional restrooms, drainage improvements, and shade will make the experience at the facility more enjoyable for families. Staff is working with La Quinta AYSO to relocate children from La Quinta Park to the Colonel Paige Middle School on Saturdays. Lighting the fields at Colonel Paige Middle School will add five youth sized fields to the inventory and provide weekday use at this facility. Improvements to the Cove Hiking Trails and the Fred Wolff Bear Creek Nature PrP.CPrvP. The Commission is proud to announce that work has been completed at the Top of the Cove. Trail improvements, trail signage, and promotional maps have all been completed. The Fred Wolff Bear Creek Nature Preserve will have plant identification signs and a new DG trail adjacent to the fence line along Avenida Montezuma. Areas that have been former roadways or exhibit soil compaction in the preserve have been tilled to re -vegetate and return the area to its natural state. Design Plan for the Whitewater Channel The approved Community Services Master Plan outlines the public interest in off road trail corridors for recreational uses and alternative transportation. A detailed design plan is needed to identify the scope of work and the costs associated with this project. Off Leash Dog Park in the Cove Area Dog owners in the community are excited about the two anticipated Dog Parks included in this year's Capital Improvement Program. The Commission and staff are working on the completion of the Seasons .Dog Park and the expansion of the Pioneer Dog Park and parking. The Commission is appreciative of the responsiveness of the City Council to approve funding for these amenities. Playground Replacement Program The Commission is working with staff to implement a preventive maintenance program for the City parks. The Fritz Burns, Adams, and Seasons Park are examples of the preventative maintenance efforts to maintain playgrounds in good condition and safe for children. Staff continues to update this plan and keep the Commission apprised of the park conditions and their amenities. Continued Support for Art in Public Places Cultural Programs and Services The Art in Public Places Program and the Cultural Programs and Services supported by the City through the Community Services Department, the La Quinta Arts Foundation, and the La Quinta Historical Society are important to the quality of life for many La Quinta residents. The Community Services Commission wishes to thank the City Council for their ongoing and continued support of art and culture in our community. Addition at the Senior Center for fitness and wellness programs As the city has grown, so has the need for additional space at the Senior Center. The ongoing communication with the Friends of the Senior Center, seniors using the facility, and staff identify the need for expanded space for fitness and wellness programs and facilities. The addition to the Senior Center is in the Capital Improvement Program as a future project and the Commission would like to encourage the City Council to consider this project in the future as operating funds become available.