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2000 02 01 CCTiht 4 stP Q" City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting February 1. 2000 - 2:00 P.M. CALL TO ORDER Beginning Res. No. 2000-06 Ord. No. 338 Pledge of Allegiance Roll Call Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (a) KSL/C.V. UNIFIED SCHOOL DISTRICT, CASE NO. 998236; CVWD vs. CITY OF LA QUINTA, CASE NO. INC010827; CITY OF LA QUINTA vs. ART FERNANDEZ, CASE NO. TC011000; HANOVER vs. CITY OF LA QUINTA CASE NO. 085167; CASE NO. INM71412; CITY OF LA QUINTA vs. LUSARDI, CASE NO. 013016; CITY OF LA QUINTA vs. MONTEZUMA OESTE, INC., CASE NO. 014018; CITY OF LA QUINTA vs. MAJESTIC DEVELOPMENT, CASE NO. 014017; CITY OF LA QUINTA vs. LICHLITER, CASE NO. 014014; CITY OF LA QUINTA vs. ACKERMAN, CASE NO. 014010; CITY OF LA QUINTA vs. COLE, CASE NO. 014013; CITY OF LA QUINTA vs. BADEN, CASE NO, 014012; SIERRA PACIFIC ELECTRICAL CONTRACTING vs. COOLEY CONSTRUCTION AND CITY OF LA QUINTA, CASE NO. INC0151132; AND PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) FOUR POTENTIAL LITIGATION MATTERS. NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. PUBLIC COMMENT - 3:00 PM This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA /_ :j:j os '1s�7�►�iIL 1 . APPROVAL OF MINUTES OF JANUARY 18, 2000. ANNOUNCEMENTS PRESENTATIONS 1 . LETTER FROM BERMUDA DUNES COMMUNITY COUNCIL REGARDING PARTICIPATION IN A SPECIAL ANNEXATION MEETING TO BE HELD FEBRUARY 10, 2000. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 1, 2000. 2. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR TWO CULTURAL ARTS COMMISSIONERS TO ATTEND THE AMERICANS FOR THE ARTS CONFERENCE IN LOS ANGELES, JUNE 10-13, 2000. 3. APPROVAL OF CONTRACT CHANGE ORDER NO. 2 TO ROBERT BEIN, WILLIAM FROST, AND ASSOCIATES FOR DESIGN MODIFICATIONS ASSOCIATED TO THE JEFFERSON STREET IMPROVEMENTS, PHASE I - AVENUE 54 TO HIGHWAY 111, PROJECT NO. 99-05. 4. ACCEPTANCE OF PROJECT 99-10, AVENUE 54 RESURFACING. BUSINESS SESSION 1. CONSIDERATION OF MID -YEAR BUDGET REPORT FOR FISCAL YEAR 19992000. A. MINUTE ORDER ACTION -2- 2. CONSIDERATION OF APPOINTMENT OF CITIZEN TO RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE. A. MINUTE ORDER ACTION 3. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUESTS. A. MINUTE ORDER ACTION 4. CONSIDERATION OF METHOD TO HONOR INDIVIDUALS IN PARKS. A. MINUTE ORDER ACTION 5. CONSIDERATION OF AN AMENDMENT TO CHAPTER 2.65, SECTION 2.65.090(B) (DEVELOPMENT FEE) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO ART IN PUBLIC PLACES. A. READ BY TITLE ONLY AND INTRODUCE AN ORDINANCE 6. CONSIDERATION OF THE REQUEST FOR PROPOSAL FOR COMMUNITY PARK NORTH MASTER PLAN DESIGN SERVICES. A. MINUTE ORDER ACTION 7. CONSIDERATION OF PURCHASE OF A PLAQUE RECOGNIZING SPONSORS FOR THE CITY ANNIVERSARY CELEBRATION. A. MINUTE ORDER ACTION 8. CONSIDERATION OF AN APPOINTMENT TO THE CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE BI-MONTHLY WORKSHOPS. A. MINUTE ORDER ACTION STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS 1 . CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) 8. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 9 PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION -3- 10. RIVERSIDE COUNTY LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) 11. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 13. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 14. CULTURAL ARTS COMMISSION MEETING MINUTES OF DECEMBER 9, 1999 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR 5. COMMUNITY DEVELOPMENT DIRECTOR 6. COMMUNITY SERVICES DIRECTOR 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR 9. POLICE CHIEF 10. BATTALION CHIEF MAYOR AND COUNCIL MEMBERS' ITEMS 1 . DISCUSSION OF THE FEBRUARY 7, 2000 MEETINGS REGARDING THE ANNEXATION OF THE AREA GENERALLY LOCATED EAST OF MONROE STREET BETWEEN AIRPORT BOULEVARD AND AVENUE 66 AND WEST OF THE NEW ALIGNMENT OF HIGHWAY 66. (SNIFF) RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. PRESENTATIONS 1. PRESENTATION OF RIVERSIDE COUNTY INTEGRATED PLAN UPDATE BY NEIL DERRY, STOORZA, ZIEGAUS AND METZGER. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PUBLIC HEARINGS 1. CONTINUED PUBLIC HEARING ON TENTATIVE TRACT MAP 27519 (ALISO DEL REY) TO ELIMINATE A CONDITION OF APPROVAL REQUIRING GOLF COURSE SCREENING ALONG THE SOUTH BOUNDARY LOCATED ON THE EAST SIDE OF DUNE PALMS ROAD AND 100 FEET SOUTH OF DESERT STREAM DRIVE. APPLICANT: CENTURY-CROWELL COMMUNITIES. A. RESOLUTION ACTION Out -4- 2. PUBLIC HEARING TO CONSIDER ZONING CODE AMENDMENT 2000-064, AN AMENDMENT TO SECTION 9.100.1400) AND (5) OF THE ZONING CODE - TEMPORARY OUTDOOR EVENT REGULATIONS. A. READ BY TITLE ONLY AND INTRODUCE AN ORDINANCE. 3. PUBLIC HEARING ON ENVIRONMENTAL ASSESSMENT 99-389, RECOMMENDING CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; GENERAL PLAN AMENDMENT 99-064 RECOMMENDING APPROVAL OF A PRE -ANNEXATION GENERAL PLAN DESIGNATION FROM COUNTY DESIGNATION 2b (2-5 UNITS PER ACRE) TO LOW DENSITY RESIDENTIAL (2-4 UNITS PER ACRE); ZONE CHANGE 99-092 RECOMMENDING A CHANGE FROM COUNTY DESIGNATION R-1-9000 TO LOW DENSITY RESIDENTIAL; SPECIFIC PLAN 99-040 RECOMMENDING APPROVAL OF DEVELOPMENT STANDARDS AND DESIGN GUIDELINES FOR A RESIDENTIAL DEVELOPMENT; AND APPROVAL OF TENTATIVE TRACT MAP 29323 TO ALLOW THE DEVELOPMENT OF 379 RESIDENTIAL UNITS ON 117 ACRES LOCATED ON THE NORTHWEST CORNER OF FRED WARING DRIVE AND JEFFERSON STREET. APPLICANT: WADE ELLIS/WARNER ENGINEERING. NOTE: TO BE CONTINUED ADJOURNMENT DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of February 1, 2000 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 1 1 1, on Friday, January 28, 2000. DATED: January 28, 2000 JUNE S. GREEK, CMC/AAE City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 0 0 .) -5- Pam, ct��,,M�.�-- KSL DEVELOPMENT CORPORATION M City of La Quinta January 28, 2000 Tom Genovese, City Manager P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 RE: Equestrian Trail on the East Side of Madison at PGA WEST Dear Tom: In the past KSL has requested that the City eliminate the requirement of an equestrian trail on the east side of Madison Street adjacent to the PGA WEST community. The surrounding PGA WEST community is not equestrian oriented and it makes little sense to provide an equestrian trail that essentially goes no where. It would, at the earliest, be some distant time before any horses would utilize this trail. The City's general plan requires a "Shady Lane" concept along Madison Street. With the required equestrian trail, sidewalk, and 18" no water zone adjacent to the curb, there is less than 25% of the landscape area for planting. The streetscape looks very austere. We hope that the City will reconsider its position and eliminate the requirement for the equestrian trail along the remaining areas yet to be constructed (eg: Norman and remainder of Madison street south of the Rielly gatehouse). I offer to walk the newly constructed landscape areas with you or anyone on your staff to demonstrate the lack of planting areas resulting from the installation of the equestrian trail. Please advise if I can be of assistance. I can be reached at (760) 564-7164. Very trul y rs, William J. Dodds Vice President WJD: jm cc: PGA WEST Master Association 11 it• PGA WEST MASTER ASSOCIATION, INC. P.O. BOX 1516, LA QUINTA, CA 92253 (760) 776-5100 FAX (760) 776-5111 PG A January 24,2000 Mr. Tom Genovese City Manager City of La Quinta Dear Mr. Genovese On June 28,1999, members of the board of the PGA West Master Association met with City Professional Staff in an effort to establish a meeting of minds on several issues relating to the vast new areas of development to be annexed to said Master Association. The meeting was attended by Jim Murphy (VP), Betty Baskin (Past Pres. & Director), the undersigned (Pres.), John Handel (Professional Management/Monarch Group), Steve Speer (Public Works Dept.), Jerry Herman (Planning Director), and Christine de Iorio (Assist. Planning Dir.). At that meeting, an area of discussion was the City requiring the developer to install an Equestrian Path along the east side of Madison Ave. across all the PGA West frontage. We understand that subsequent to the original concept under which our Association was formed, the City has expanded the use of landscape area between curb and wall (along select public streets such as Madison) to include an equestrian path for the use of the general public of La Quinta as well as surrounding Communities. We expressed our concern regarding substitution of a trail (in addition to walkway) for landscape space and the need for the public to be responsible for Equestrian Paths if installed. Our present two thousand La Quinta property owners are not willing to assume the operation, maintenance, or liability of an equestrian path within the open space we will be asked to own and maintain, nor should we be expected to. An equestrian path does not serve any PGA West properties as none are allowed to keep horses and takes a considerable portion of the landscape space. The limited space between wall and curb bisected by a pedestrian walk and a separate equestrian path creates a residual landscape space divided into three very slim strips, not of sufficient width individually to provide the boulevard ambiance initially contemplated. If the City or other Agency insists that an equestrian path be installed, said City or other Agency so requiring should obviously be prepared to accept an easement for the operation, maintenance, and liability thereof. We had the sense that members of the City team present at the June meeting agreed with our position that we should not be asked to accept the operation, maintenance or liability of an PGA WEST MASTER ASSOCIATION, INC. P.O. BOX 1516, LA QUINTA, CA 92253 (760) 776-5100 FAX (760) 776-5111 equestrian path. We have in the past accepted Landscape Areas between the outer residential peripheral walls and curbing on 54' and Madison, said landscape areas similar to those adjacent to other Planned Developments Projects in the City with standard landscape improvements that enhance their individual community. There is nothing in the PGA West specific plan, nor in the disclosure documents given to our present two thousand homeowners, suggesting that they would someday have the obligation to operate and maintain an Equestrian Path adjacent to a public roadway outside their common walls. We therefor suggest that is the City is adamant that such a Path be installed, the City accept an easement from the developer for said path's operation, maintenance, and liability prior to the developer turning over the surrounding area to the Master Association. Certainly you would agree that a limited segment of the City population should not be required to operate such a general public facility. We urge you to take immediate action with the developer to accept a path easement in behalf of the City of La Quinta prior to completion of the landscape work as we do not envision accepting said landscaping for operation and maintenance with such an inclusion. Thank you for your attention to this matter and looking forward to your positive response. Very Truly Yours Robert W. Foulk Pres. PGA West Master Assoc. cc Bill Dodds Afl Board Members Monarch Group Dave Peters P Jb "nA-�t IEC J3 ( #\ 3 PETITION FOR FORMATION OF ASSESSMENT DISTRICT , ► 000 CITY OF LA QUINTA 1- l ASSESSMENT DISTRICT NO.2000-1 (PHASE VI IMPROVEMENTS) AREA C - WESTWARD HO We, the undersigned, do hereby petition the City Council of the City of La Quinta ( the "City") pursuant to Part 7.5 of the Special Assessment Investigations, Limitation and Majority Protest Act ("1931 Act"), and Section 5898.5 of the Streets and Highways Code to form Assessment District No. 2000-1 (Phase VI Improvements) (the "District"), and one or more zones of benefit thereof, for the purpose of construction and/or acquiring certain public improvements including, without limitation, sewers, underground utilities, perimeter walls, and the underground conversion of certain overhead utilities (the Project'). A brief description of the Project and an estimate of the total costs of the Project to be financed by the District, broken down by proposed zones of benefit, is attached as Exhibit A hereto and incorporated herein by this reference. The boundaries of the District shall be those referred to in a plat or map on file in the office of the City Clerk which shall indicate by a boundary line the extent of the territory included in the District, and shall govern for all details as to the extent of the District. By executing this Petition, you are indicating your desire that the City Council commence proceedings to form the District, conduct appropriate legal proceedings and elections relating thereto, and if properly approved, commence the Project and issue bonds for the financing thereof. The District may be formed with one or more zones of benefit and the improvements and the assessments contained in all zones of benefit may or may not be equivalent. By executing this Petition, you are requesting that the improvements described herein, including the utility undergrounding conversion, if applicable, be performed as provided by Streets and Highways Code Section 5896.5. In addition to the execution of this Petition in the place provided herein, please indicate which, if any, categories of improvements you are requesting by checking the appropriate box or boxes. The specific description of the improvements mentioned below and their estimated costs for your zone of benefit can be located on Exhibit A hereto: 01, Sewer Improvements. Underground Utility Conversions. Ao-� 71�5L� Signature 1�o/w %r11V11041 Printed Name 0 VC3i('10#0y Address � al �. 3 p, 98;� Telephone Number Zone No. �- FROM SOS FAX N0. 760: WRITTEN CORRESPONDENCE ITEM: .0" Bermuda Dunes Community Couzq JRN 18 Rii 9 56 C ITj �r ouincil 1Vlember 41 -461 Trinity Circle Bermuda Dunes, CA 92201 760.345.6000 Re: Invitation to Annexation Meeting Dear City Manager: On behalf of the Bermuda Dunes Community Council we issue to you or a designee, an invitation to participate in a special Annexation Meeting to be held on February 10, 2000. The purpose of the meeting is to provide the Bermuda Dunes community with an opportunity to listen to the various city representatives, ask questions and make an informed decision concerning whether or not they wish to annex Bermuda Dunes. The location of the m=ting is the James Monroe Elementary School. The school is one block east of Washington Street and Avenue 42, in Bermuda Dimes. The meeting will. be called to order at 7:30 PM_ Annexation is the only item on the agenda. You will have fifteen minutes to address the audience and answer questions_ All cities with a vested interest in the issue have been provided the same opportunity, as has the County_ It is our hope that this meeting, and subsequent ballot, will settle the issue of annexation in a way that fairly represents the best interest of the community of Bermuda Dunes_ Please notify the undersigned immediately to confirm or regret your participation at the February 10 meeting of the BDCC. 01-18-00 09:52 RECEIVED FROM:7603456000 P'91 T4t!t 4 4a Qu&& COUNCIL/RDA MEETING DATE: FEBRUARY 1, 2000 ITEM TITLE: Demand Register Dated February 1, 2000 RECOMMENDATION BACKGROUND: Prepaid Warrants: 39806 - 398101 39811 - 398131 39814 - 398161 39817 - 398271 39828 - 398301 Auto Mall Cks1 Wire Transfers; P/R 4393 - 44681 P/R Tax Transfers' Payable Warrants: 39831 - 399431 FISCAL IMPLICATIONS: Demand of Cash -City Approve Demand Register Dated February 1, 2000 YJoM.lconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 19,388.75 892.99 227,969.92 7,657.02 653.09 2,160.00 26,746.16 98,836.56 27,293.61 CITY DEMANDS 835,994.23 RDA DEMANDS $1,247,592.33 $1,227,747.79 $1,227,747.79 19,844.54 $1,247,592.33 *01- N CITY OF LA QUINTA BANK TRANSACTIONS 1 /13/00 - 1 /26/00 1/21/00 WIRE TRANSFER - DEFERRED COMP 1/21/00 WIRE TRANSFER - PERS 1/21/00 WIRE TRANSFER - CREDIT UNION $7,056.32 $13,665.52 $6,024.32 TOTAL WIRE TRANSFERS OUT $26,746.16 10 Z 2 CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS 12/1/99 - 1/26/00 CHECK # 1/24/00 1017 NICKERSON, DIERCKS & ASSOC $2,160.00 TOTAL TRANSACTIONS $2,160.00 013 K ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:06PM 01/26/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 39831 01/26/00 &00620 WORLD DEVELOPMENT 22.50 39832 01/26/00 &00986 KAY BASTASINI 60.00 39833 01/26/00 &00987 JOANNE BLAND 55.00 39834 01/26/00 &00988 BRENDA HEINITZ 35.00 39835 01/26/00 &00989 LILLIAN HARDY .20.00 39836 01/26/00 &00990 BETTY JOHNSON 10.00 39837 01/26/00 &00991 CINDY MERCY 40.00 39838 01/26/00 &00992 MISTY ANN LIVINGSTON 4.00 39839 01/26/00 &00993 LYNN RING 10.00 39840 01/26/00 &00994 MARILYN WISH 130.00 39841 01/26/00 &00995 MARCILE WRIGHT 60.00 39842 01/26/00 AME200 AMERIPRIDE UNIFORM SVCS 96.11 39843 01/26/00 ARRO10 ARROW PRINTING COMPANY 7167.94 39844 01/26/00 ASCO01 A & S COFFEE SERVICE 60.00 39845 01/26/00 AYE100 AYERS DISTRIBUTING 452.00 39846 01/26/00 BAN065 BANK OF AMERICA ESCROW 46041.60 39847 01/26/00 BEI050 R BEIN, W FROST & ASSOC 12428.62 39848 01/26/00 BER150 BERRYMAN & HENIGAR INC 6480.00 39849 01/26/00 BRI200 BRISTOL CONSTRUCTON 14000.00 39850 01/26/00 CAD010 CADET UNIFORM SUPPLY 200.45 39851 01/26/00 CAL015 CALIF BUILDING OFFICIALS 250.00 39852 01/26/00 COA080 COACHELLA VALLEY WATER 2453.39 39853 01/26/00 COM015 COMPUTER U LEARNING CENTR 1537.50 39854 01/26/00 COM040 COMMERCIAL LIGHTING IND 2533.23 39855 01/26/00 DESO40 DESERT JANITOR SERVICE 4695.14 39856 01/26/00 DES060 DESERT SUN PUBLISHING CO 2449.77 39857 01/26/00 DES065 DESERT TEMPS INC 958.47 39858 01/26/00 DRU100 DRUMMOND AMERICAN CORP 432.40 39859 01/26/00 EAG100 EAGLE/HOUSEHOLD BANK.FSB 367.29 39860 01/26/00 EVA050 DAVID EVANS & ASSOC INC 6837.38 39861 01/26/00 FED010 FEDERAL EXPRESS CORP 239.64 39862 01/26/00 FIS050 FISHER BUSINESS SYSTEMS 32.33 39863 01/26/00 FRA030 FRANKLIN COVEY 57.02 39864 01/26/00 GAS010 GASCARD INC 203.15 39865 01/26/00 GAT020 GATEWAY BUSINESS 2072.05 39866 01/26/00 GEN200 BURT C GENTLE CO INC 240.00 39867 01/26/00 GET100 GET ALLARMED SECURITY 1144.78 39868 01/26/00 GRA010 GRANITE CONSTRUCTION CO 64335.00 39869 01/26/00 HIG010 HIGH TECH IRRIGATION INC 165.12 39870 01/26/00 HOA010 HUGH HOARD INC 382.58 39871 01/26/00 HOM030 HOME DEPOT 257.94 39872 01/26/00 HOM031 HOME DEPOT 7512.64 39873 01/26/00 HON050 DAWN C HONEYWELL 23199.49 39874 01/26/00 HOP050 BOB HOPE CHRYSLER CLASSIC 2375.00 39875 01/26/00 IMPO10 IMPERIAL IRRIGATION DIST 8786.20 39876 01/26/00 INT014 INTERNATIONAL COUNCIL OF 2120.00 39877 01/26/00 INT015 INTERNATIONAL CONFERENCE 131.73 101A 0 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:06PM 01/26/00 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 39878 01/26/00 JAS100 JAS PACIFIC 10844.20 39879 01/26/00 JLM050 J & L MATERIAL INC 347.24 39880 01/26/00 JUD010 JUDICIAL DATA SYSTEMS COR 100.00 39881 01/26/00 KEI010 KEITH COMPANIES 5840.01 39882 01/26/00 KEL010 KELLY SERVICES INC 3038.07 39883 01/26/00 KIN100 KINER/GOODSELL ADVERTISNG 249.24 39884 01/26/00 KRI100 BRUCE KRIBBS CONSTRUCTION 6105.00 39885 01/26/00 LAQ010 LA QUINTA ARTS FOUNDATION 37500.00 39886 01/26/00 LAQ030 LA QUINTA CAR WASH 69.65 39887 01/26/00 LAQ073 LA QUINTA RESORT & CLUB 6916.26 39888 01/26/00 LAQ100 LA QUINTA VOLUNTEER FIRE 1088.75 39889 01/26/00 LEA027 LEAGUE OF CALIF CITIES 1850.21 39890 01/26/00 LIN080 LINGO INDUSTRIAL ELECTRON 607.71 39891 01/26/00 LIT200 LITTLE TYKES COMMERCIAL 11350.00 39892 01/26/00 LUB050 LUBE SHOP 72.05 39893 01/26/00 LUC090 LUCENT TECHNOLOGIES 3958.76 39894 01/26/00 LUN050 LUNDEEN PACIFIC CORP 49.10 39895 01/26/00 MAU050 BRIAN MAURER PHOTOGRAPHY 48.48 39896 01/26/00 MCDO10 MC DOWELL AWARDS 28.28 39897 01/26/00 MCK010 McKESSON WATER PRODUCTS 112.42 39898 01/26/00 MOM100 MOM'S GAS STATION 331.23 39899 01/26/00 NAW010 RON NAWROCKI 3600.00 39900 01/26/00 NEX010 NEXTEL COMMUNICATIONS 2453.67 39901 01/26/00 NIC100 NICKERSON, DIERCKS & ASSC 8745.00 39902 01/26/00 PAP100 PAPER SHOWCASE 85.75 39903 01/26/00 PIT015 PITNEY BOWES 308.05 39904 01/26/00 POW100 POWERS AWARDS 12.53 39905 O1/26/00 PRI020 THE PRINTING PLACE 555.99 39906 01/26/00 PSI050 PSI ENVIRON GEOTECH CONS 1105.00 39907 01/26/00 RAL050 RALPHS GROCERY CO 24.77 39908 01/26/00 RAN040 RANDAL'S PLUMBING 145.00 39909 01/26/00 RAS020 RASA - ERIC NELSON 2295.00 39910 01/26/00 RIV101 RIV COUNTY SHERIFF/INDIO 4911.55 39911 01/26/00 ROB100 ROBINS NEST FLORAL EXPRES 129.30 39912 01/26/00 SAN200 SAN DIEGO ROTARY BROOM CO 387.90 39913 01/26/00 SAX100 SAXON ENGINEERING SERVICE 490.00 39914 01/26/00 SIM025 SIMON MOTORS INC 23971.55 39915 01/26/00 SKY200 SKYTEL 32.82 39916 01/26/00 SMA010 SMART & FINAL 90.15 39917 01/26/00 SOCO10 THE SOCO GROUP INC 161.97 39918 01/26/00 SOU007 SOUTHWEST NETWORKS, INC 2952.15 39919 01/26/00 SOU034 SOUTHERN CALIF ASSN CODE 240.00 39920 01/26/00 SPRO10 SPRINT 32.40 39921 01/26/00 STA020 STANDARD REGISTER 224.50 39922 01/26/00 STA045 STAN'S AUTO TECH 105.43 39923 01/26/00 STA050 STAPLES 203.65 39924 01/26/00 STA300 STATUARY STORE 55.00 39925 01/26/00 ST0100 STORIGHT SYSTEMS LTD 122.75 39926 01/26/00 SUN075 SUNLINE TRANSIT AGENCY 400.00 1D5 5 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:06PM 01/26/00 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 39927 01/26/00 SUN080 SUNLINE SERVICES GROUP 745.75 39928 01/26/00 SWE050 R F SWEET & ASSOCIATES 400.00 39929 01/26/00 TER100 TERRA NOVA PLANNING & 7647.69 39930 01/26/00 TRA020 TRANSAMERICA INTELLITECH 140.74 39931 01/26/00 TRIO10 TRI LAKE CONSULTANTS INC 30336.00 39932 01/26/00 UNIO04 UNITED STATES POSTAL SVC 3000.00 39933 01/26/00 USB100 US BANK 5960.50 39934 01/26/00 USC100 U.S. COMMUNICATIONS 236.13 39935 01/26/00 USO100 US OFFICE PRODUCTS 1326.81 39936 01/26/00 VAL005 VALLEY ANIMAL CLINIC 164.54 39937 01/26/00 VID050 VIDEO DEPOT 43.48 39938 01/26/00 VIS100 VISIBLE COMPUTER SUPPLY 221.08 39939 01/26/00 WAL010 WAL MART STORES INC 68.41 39940 01/26/00 WAL050 WALL STREET JOURNAL 188.56 39941 01/26/00 WAS010 WASTE MANAGEMENT OF DESRT 644.00 39942 01/26/00 XER010 XEROX CORPORATION 3005.14 39943 01/26/00 YEA100 E.L. YEAGER CONST CO INC 414374.40 CHECK TOTAL 835,994.23 I 0 0 z ID ID N O W W O u H � N H N H N H N H N H NH H N .-� F N H E N P N N H .-H N N H N E. E. 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W a W a W P, W a W P'. (.4 P: W a W a W PG W 14 W a W 0 0 .4 z u U u U U U U U U U U U u u U U U U u U U U H z� w W a W H o > a O U H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w H w w r w ❑ 0 ❑ 0 w d o N o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o as wq wq .7 m a z o m m 5 m 0 m o m a m a m o m a m o m 0 m 0 m 0 m 0 m 0 m 0 m 0 m 5 m o m a;::) m m =) m o d > H >> H w O 5 O %+ o 0 H 0 0 H 0 0 H 0 0 .-� O 0 .-+ 0 0 .-1 0 0 H 0 0 H 0 0 H 0 0 .� 0 0 H 0 0 H 0 0 H 0 0 H 0 0 H 0 0 H 0 0 H 0 0 H 0 0 H O 0 H o 0 .-I 0 0 H 0 0 H In o O o In 0 0 In O U H U H U m O m O m O m O m O m O m O m Om O m O m O m O m O m O O O 0 O O O O O .-] In d U 0 p p > > > p 5 a > > 0 0 a > > ❑ p 0 a D 0 p > > > 20 r1 r �1' n ul r r r 1D r Cl r 01 r O m m N m 11 m V' m ZN N N N N N N N N N N O O \ N � 'a U In In U) Yl In 1n In 1n 1n 111 1n In O W E N N N N N N N N N N N N w w H F E. F F E N F E E N E 0 1D m d' H 1D o m 1D rn o 0 0 r1 o H n rn r v u o rn. rn O o v N z H d' V N '0 l0 l0 0) 01 m �D m InkD 01 N N N 10 10 Ol M r O� P 'r n m m H ID O a O m r1 .+ m m N m 0 co m o pFp H H z N HHp E � a z OH E. pHp z C] pNp WW 2 2 wv� 2 EAH H p pHp W H In E E E H H H z H H a �d 1n w M w x w a o O H as O O O W O H O U O `�L O 0 0 M o z w O o o Ho z a z 14 U o z M o z H % w a. % W z w o z z H o 'I. H U In w rn w w W w W W H p > O N N > j , rv�I P4 a 0 0 0 0 4 m -+ 3 3 m w H o u u u u 3 nH W w o rn O 1D 1D O O O O M O M M aC i p pq r1 1n rl m o T r m r r 01 w rZ-' 0 1Zi r O 1n ID n O 01 H z co m o 1n r r r r . O o O o 1n H 4 a w a o o w F a. O O O O o O W 0 0 0 0 0 0 0 0 0 0 0 1n 0 0 O O O 0 m w 10 0 to ifl n - 1) - - Cl) M M M m rn z o r 0 r 0 r o r n 1D o 10 0 r 0 to 0 ID 0 10 0 10 0 1D �-1 N !'1 f'1 1+1 M M r ] 1n 1n 1n o N 1n .i u1 M 1n v1 v1 1n 1n 1n ID U U H O O 0 0 0 H O H O H O H O 0 H O 0 H O .-1 H .-1 ri .-I H .-i rl •-1 d' E a. U a a a w H w a a o :NDa 5 u ri lOn W Ga.1 La11 V1 (�� 'J how Tr H H H H H z 4 7 7 O W S H H H H F O U p H H 0 O O O O O x a O O O z F [W..1. �4 O O pq H W W W U: tri O O O O+ a H H H a E XWw XWw a 3 [,O7 WO WO Z > > > 3 3 (m z O O O O O O O O O O O O O O O O r1 H ri O 0 0 0 0 0 0WW o O 0 0 a u > 3�- 21 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39828 01/20/.00 GTE010 GTE CALIFORNIA 39829 01/20/00 IMPO10 IMPERIAL IRRIGATION DIST 39830 01/20/00 UNIO05 UNITED WAY OF THE DESERT CHECK TOTAL 10:29AM 01/20/00 PAGE 1 PAYMENT AMOUNT 361.09 150.00 142.00 653.09 03,Z 22 . z 0 0 a o 1 o 0 O O El r- In a rn o 0 0 0 0 5 O N ko � � H N z n 2 z EH1 EO�9I o pHp W HO [P, o z [vaa7i (m77 W O 7 p 5 H 5 0 s W P v] !L a s W E W W w O IU.I p a O O .-I N O o r m 0 r m o z n a rn rn rn m p r r In rn In In h 4 a w w w a I o w a v m o 0 0 o r o w w .ti o 0 0 o Ir o z io ID o 0 0 0 ID 0 a In r ui In In In m In z t0 0 N �O N l0 l0 ko w t0 tD w m lD N N �-I 't a O o In In In In In In 0 0 U .0 a .-I .-+ - - m o U U H H I(1 H r.� O 0 0 0 O 0 O d' O rrnn a H W p to W z 0 0 H W O O W w Owcq H � W [�-I W 00 H H H H H H a 3 �aaG aF H q plolc U U U U a W p > o 0 0 0 0 0 o In 2 p H H O 0 0 0 1 3 3 7 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39817 01/19/00 AAA001 AAA TRAVEL AGENCY 39818 01/19/00 INT005 INTERNAL REVENUE SVC-ACS 39819 01/19/00 LAQ050 LA QUINTA CITY EMPLOYEES 39820 01/19/00 LAW100 LAW ENFORCEMENT TRAINING 39821 01/19/00 LEA015 LEAGUE OF CALIF CITIES 39822 01/19/00 LEA016 LEAGUE OF CALIF CITIES 39823 01/19/00 MON100 MONTEREY PENINSULA HOUSNG 39824 01/19/00 PET010 PETTY CASH/CITY LA QUINTA 39825 01/19/00 RIV040 RIV CNTY DISTRICT ATTORNY 39826 01/19/00 SUP100 SUPPORT PAYMENT CLEARING- 39827 01/19/00 UNIO05 UNITED WAY OF THE DESERT CHECK TOTAL 4:25PM 01/19/00 PAGE 1 PAYMENT AMOUNT 793.00 200.00 377.00 450.00 1740.00 650.00 2281.40 447.12 426.50 150.00 142.00 7,657.02 C.3A 24 z 0 r1 N In l0 O H m aT N m a Ul 1p r m 01 O H N U' C9 01 rn 01 rn 0 0 H H 0 0 of H 0 o H o H o H o H o H o H o H o o H r H o H o F v H o H o H o o F F o 0 o o d' V' ifl N o 0 O N o o r m 1n d' o O s7' n H o o o o N m N m m N N o O o v N •-� V' d' •-� .-� m O m •"� ca z �W7 H 01 r R: o N O r H ri g H w a z OU a r U U 1n z m N z z z z z 5 H t W a E O Eau) O m W ..... yW O In 3 �ui u �Hu+ u u ElWH p7q 5 cOq H �5q �5q -�7 a a E U E ] ° E H H m H U u H E H W W F W W W LG [- fx WH P4 PG H �+ap s u a a a w a N a a m f/ zJ V mJ V mj f7 m� V mJ m a 0❑ 7 °' °' a z oa mw u u u u > > W ' ❑ W ❑ �w+ 0 �i7 a a �u+ a w W W> Z w w w w w w 0 0 0 0 0 0 O 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m l0 1D 0 0 a� H H N N o o H N N O o H m l0 1n H m 1D o H m l0 1n H m m l0 UO 1n o H H 0 0 0 0 0 0 0 0 0 0 Ea z m `L w ul 4N N z H w E w H w o H x U) H U H U H U U V W w w z z z O O 0 0 >1 zd wCY 11 1 A a a w O O O O 1n O O O O O .+ 1 O ID 1 O 10 O 1 O O H a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m .-1 m n m n r n ID m m O O m O m m m 1n O •t r r �D r 1D �O 1D 10 n O H N H H H H N ? m 0 0 0 1n 1n 1n o 0 0 1n O N N H N N H H H N H H H H H H H H H H 0 0 0 0 0 0 0 0 0 0 ( a ( ( ( a a 5 a s o+ o+ a s o+ a of a H H H H H H H H H H U U U U U U U U U w a a a a a a a a a a MR 0 0 r rl 0 Z. a ti u o 'i H r m H H rn H r N m N o, N m o W rE� �£�]] W£W �£W7 [£z1 [E[�� {a£{a�� £�..77 Ol 0 E Ol E Ol ol (71 H a w r 0 0 0 0 0 0 0 ul ri 0% N In N H In In 'i V O H ID N O In N d' a a � a O O O E E H F E 9 F F �� N .a E r � o a, vl ID cn 7 O o ~ O w a ~ 5WW 2 v� v OW UW r vE 5Ww57 tE to ,.� H W ,.� W 'L a P4 x x P4 a 5 �Oa7 fL Hp eU7aC7 C7 H pF 5 F H a a', w vx� u u u V�� u u vx� u o N o �tlul A W QH o W W w w W a w W W a a W w \ a \ w \ a m w w o z w H A H 4 � Z w w m a I o o w F a W 0 O O 0 H dD 0 o O O O O 0 O O O O O o O O O O O o O O 0 O O y r l0 w 0 r r r'1 Cl O lD r r r Nl ID l0 lD Ill O 1D ll N N .-I N N In N N o U O Ill In .-I N o o .--1 N o o e In r -D O o 0 O 0 0 O 0 0 U � 0 0 O 0 O O O O O O 0 u( a a a � aC a a a E� � o �W r N r r r r a H F 14 H V U V V CE�J V O U V O i F O 3 a a EU EU EU [FUG: a m E. TS m z O z w O w 0 w w O O a a 0 0 w 0 a O O In p 0c u a 0 w w 0 0 0 a`l w 0 0 w 0 a H co o H 7 0 H 04 a w I 26 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:52PM 01/18/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39814 01/18/00 CAT100 CATELLUS RESIDENTIAL 219930.33 39815 01/18/00 COA080 COACHELLA VALLEY WATER 7811.01 39816 01/18/00 ELRO10 EL RANCHITO 228.58 CHECK TOTAL 227,969.92 >. 37 27 z O O x o W E W w wW wW wW wW wW wW F H H H N F a a 0 ao 0 o m N E-1 111 m d' �f1 lD d' ill H � m M Ol M m r M O m N a N vl r 10 r M H m M O l N O dD M 0 H N 00 N ElH g I al W N a w o a z z 14 a a W H WaW FHp RppC z U to to p�p z z E H E n ai m Q O a o o Q v>i Q Q u z a a a a z u z N S£ 3 3 3 3 u W W U U a W w w w a o o w O W r ID O M lD tD w 0 w ID �D o ID ID ID o z r z 0 0 O M M w w M z M N M d a a H cow ul Ill Ul O o K a a U U y O V' O O O O O O a a a a w w w w o E H z z w W W W a a a Erl° �o W H RC RC RC + w z 5 5 a a a a u r Ol al f7 U U U U U W rn Z U �z o 0 0 0 0 0 0 0 O O O 0 0 0 0 O O S e38 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39811 01/14/00 GTE020 GTE TELEPHONE OPERATIONS 39812 01/14/00 HAR100 JOHN HARDCASTLE 39813 01/14/00 SOU200 SO CAL CITY CLERKS ASSOC CHECK TOTAL 1:46PM 01/14/00 PAGE 1 PAYMENT AMOUNT 512.99 350.00 30.00 892.99 10.39 29 n z �<7 H WEW H W�W H m 0 0 rn 0 0 N O 0 O O O O O O N m C) O z H O E U E a E �a h a 0 o w H z H H w H M rt Z. w pH F EA Sz T� r L a 1040 30 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 39806 01/12/00 AME016 AMERICAN PLANNING ASSOC 39807 01/12/00 DEP008 DEPT OF CONSERVATION 39808 01/12/00 GOV100 GOVERNMENT FINANCE 39809 01/12/00 GTE010 GTE CALIFORNIA 39810 01/12/00 KIN100 KINER/GOODSELL ADVERTISNG CHECK TOTAL 4:25PM 01/12/00 PAGE 1 PAYMENT AMOUNT 475.00 6570.37 480.00 3366.66 8496.72 19,388.75 i 41 31 z 0 0 zW7 zWW z�77 z�77 ��77 z1 zWW o w �+ WzW {E� p�]E7 µzW7 �zW7 WEW WzW WEW a a O N d' r m I[t to m O O to h m w N m m w r m p d' Ol m !'1 lO m N O 01 W O h O 10 N io a a 1In H l0 co m y, C.D C+ H rn m z I -I z a z H z .i 14 aZ a a a Q Z W 5C F o a o � o � o � a a s O a a a ¢ a pHp pHp z pEp H a U pHp H U E U) U O U U U U U O O H N H H H 04 W a W W a a s J �' , .1 J H H a U U U U m a o' ��n77 a $ w w Z U U z qa [�n� 'L [m�� [m�� m770. Z H Wo RC J W J a ? w J 2 x 2 x 2 x °x HHx OHHx W J a t w E. H H ❑ a 'O m m h rn 10 r a m O O W o O O O m m r m r Ri m H 2 i0 io �O �D tl' h l0 h h t0 �D �D ❑ In In ui v, n r In rn rn o, m rn FFHpII x a z a �C w w m a I O o w H a' O O N O O O O O W O O O O h r'1 O O O O O O O O o O wm w �D l0 m l0 N m N m N m N m N m O f'- •-� D• d` N In N vl v1 .� '-I r1 t1 m M /'1 lD N d' �O 10 l0 l0 w m �0 m 10 m �0 �0 0 m 10 l0 w to 10 10 t0 �O 0 �D 0 .-1 O O O O co In In u1 to In V1 I11 O O O O 0 O V' O O H .-i H H r-I V� !' d' O a` H O� d• U U .-� H f+ '1 •-1 .� .-� '+ H H ICI 1p .-I Ifl lD O O O O O O O O O O O O O O O O z z z z z H H U�z �C O z O WH ��sH77 �H7 o U z 4 a w s W z H 4 H 4 H 4 H 4 H 4 4 4 H a a s a 14 a a a s a Inca W y z y y z z Z W H a z 0 U Z 0 U z 0 W 0 W 0 W 0 W 0 G. 0 G. 0 W ❑ Q a❑❑❑ O O 0 o o a H W O w W W w z Z z Z 2 RC xa' w w w w w w w In z o o c4i x x w ko m m o 0 0 0 0 0 0 0 0 0 0 0 0 p ❑ o 0 0 0 0 0 0 0 p y+ 0 O O G(14N .'� 0 0 0 0 0 0 0 -I .-zzzzz H .-1 r1 .y (Or] W [O7 W µOµ�-77I (O(�s�-]]I [O[[�a]7 �WO.I [.O� a F p ❑ 0 0 U' 0 0 0 J4 9 9 b4 p4 104' rr 32 A/P - AP6002 CHECKS TO BE VOIDED 09:51AM 01/20/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 39827 DEF 01/19/00 142.00 UNIO05 UNITED WAY OF THE DESERT P/R Distr.-UNITED WAY TOTAL VOIDED 142.00 043 33 A/P - AP6002 CHECKS TO BE VOIDED 11:25AM 01/19/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 39347 DEF 12/07/99 207.01 CIR010 CIRO'S RESTORANTE TOTAL VOIDED 207.01 INVOICE DESCRIPTION CITY COUNCIL DINNER C 4A 34 T4ht 4 4Qumrw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 1, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Authorization for Overnight Travel for Two PUBLIC HEARING: Cultural Arts Commissioners to Attend the Americans for the Arts Conference in Los Angeles, June 10-13, 2000 RECOMMENDATION: Approve authorization for overnight travel for two Cultural Arts Commissioners to attend the Americans for the Arts Conference in Los Angeles, June 10-13, 2000. FISCAL IMPLICATIONS: Funds have been identified in the Community Services Department budget, in Account # 101-251-637-000 for the Americans for the Arts Conference, with an allocated amount of $2,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Cultural Arts Commission would like to send two Commissioners to the Americans for the Arts Conference to gather information to enhance the cultural arts in the City of La Quinta. The conference will focus on Arts and Culture, defining the Cultural sector and the infusion of technology in the Arts and Cultural arenas, as outlined in Attachment 1. The costs associated with the conference are estimated as follows per person: Registration Fee $350 Hotel Accommodations $350 Meals $150 Travel 140 Total Per Person $990 1045 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for two Cultural Arts Commissioners to attend the Americans for the Arts Conference in Los Angeles, June 10-13, 2000; or 2. Do not approve authorization for overnight travel for two Cultural Arts Commissioners to attend the Americans for the Arts Conference in Los Angeles, June 10-13, 2000; or 3. Provide staff with alternative direction. Respe fully subm t ed, 14d� Doi_7213 orvitz, Communit Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Americans for the Arts Conference Information 46 002 S:\Community Services\CCReports\CC.026.wpd ATTACHMENT 1 AMERIC£1.N,J�C�R THE 1 T Saturday June 10, 2000 Redefinition: Arts and Culture Newcomer Orientation (10:00 a.m. - 11:00 a.m.) Welcoming Keynote (11:00 a.m. - 12:00 noon) Networking Luncheon (12:15 p.m. -1:00 p.m.) Concurrent Sessions (1:15 p.m. - 2:45 p.m.) o Building the Next Generation of Arts Leaders o Mobilizing Local Arts Education o Defining the Cultural Sector o Exploring the Future of the Local Arts Agency Movement in America Concurrent Sessions (3:00 p.m. - 4:30 p.m.) o Putting the FOR -PROFIT in the NOT -FOR -PROFIT o National Arts Policy Initiatives o National Arts Service Organizations: Future Forecast o Animating Democracy: Strengthening the Role of the Arts in Civic Dialogue + Interest Area Meetings (4:45 p.m. - 5:45 p.m.) + Opening Reception at California Plaza (6:00 p.m. - 8:00 P.M.) Sunday June 11, 2000 Innovation: Technology ' Early Bird Roundtables (8:00 a.m. - 9:00 a.m.) + Americans for the Arts Annual Report and Award Presentations (9:00 a.m. - 10:30 a.m.) Concurrent Sessions (11:00 a.m. - 12:30 p.m.) o Prepare to be Surprised: Using Open Space Technology to Build Cultural Leadership o E-Commerce: Trends, Tips and Red Flags o Building Community Through the Media 047 0 0 4, http://www.artsusa.org/upcoming 01 /21 /2000 o Using Technology To Advance Arts Education Keynote Luncheon (12:45 p.m. - 2:30 p.m.) Concurrent Sessions (2:45 p.m. - 4:15 p.m.) O Using Technology To Build Access to the Arts o Electronic Grant Applications o Centralized Information: Database Management Applications O Understanding the Target Audience for Your Website Interest Area Meetings (4:30 p.m. - 5:30 p.m.) 1# A Night in Little Tokyo (6:00 p.m. - 9:00 p.m.) Monday June 12, 2000 Fusion: Partnerships at Work Early Bird Roundtables (8:00 a.m. - 9:00 a.m.) Entertainment Forum (9:00 a.m. - 12:00 noon) Keynote Luncheon and Consensus Buildingon Vision of Arts in America (12:30 p.m. - 2:30 p.m.) Concurrent Sessions (3:00 p.m. - 4:30 p.m.) o Arts as a Tool for Economic Revitalization O Funding and Strategic Alliances o Building Community Ownership o Neighborhood Based Public Art * FREE TIME: Public Art Tours and More (4:30 p.m. - 6:00 p.m.) John Anson Ford Amphitheatre (7:00 p.m. - 10:00 p.m.) Tuesday June 13, 2000 * Closing Breakfast (8:30 a.m. - 10:00 a.m.) AMERICANS FOR THE ARTS 1000 Vermont Avenue NW One East 53rd Street 12th Floor New York, NY 10022 Washington DC 20005 phone : 202.371.2830 phone : 212.223.2787 fax : 202,371.0424 fax 212.980.4857 t-413 Commentslquestions about this site? Email Lori Robishaw. 0 All materials 01997 by Americans for the Arts. All rights reserved. http://www.artsusa.org/upcoming 01/21/2000 c&t,, 4 4 Q" COUNCIL/RDA MEETING DATE: February 1, 2000 ITEM TITLE: Approval of Contract Change Order No. 2 to Robert Bein, William Frost and Associates for Design Modifications Associated to the Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1, Project No. 99-05 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 15 STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No. 2 to Robert Bein, William Frost and Associates (RBF) in the amount of $97,650, for design modifications associated with the Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1, Project No. 99- 05 and authorize the City Manager to execute the contract amendment. Due to the design work being performed within the City of Indio, all funding is the responsibility of the City of Indio and the Coachella Valley Association of Governments (CVAG). The City of La Quinta is processing this contract change order in an administrative capacity only as the "Lead Agency" on the project. This project is being completed utilizing Measure A money, Federal money from the State and Local Transportation Partnership Programming (SLTPP), and funding from the City of La Quinta and the City of Indio. Therefore, prevailing wages have applied throughout the duration of this project. There are no Charter City implications. On March 18, 1997, the City Council approved the original Reimbursement Agreement and Memorandum of Understanding (MOU) between CVAG, the City of La Quinta, the City of Indio, and the County of Riverside for Jefferson Street Ultimate Improvements from Indio Boulevard to Avenue 54. The MOU identifies the City of La Quinta as the lead agency and the City of Indio and County of Riverside as the cooperating agencies. On April 29, 1997, the CVAG Executive Committee approved the original Reimbursement Agreement and MOU between the City of La Quinta, City of Indio, County of Riverside, and CVAG. t4l T:\PWDEPT\C0UNCIL\2000\000201 d..wpd On March 16, 1999, the City Council approved Amendment No. 1 to the CVAG MOU. Amendment No. 1 provides a 75% (CVAG) and 25% (Local) split between CVAG and the affected jurisdictions for the funding of this project. This amendment was approved by the CVAG Executive Committee on February 22, 1999. The proposed Jefferson Street Improvements will be constructed in two phases. Phase I improvements begin at Highway 111 and end at Avenue 54. Phase II improvements begin at Indio Boulevard and end at Highway 1 1 1 . Change Order No. 2 is for improvements within Phase I of the described project. This project has been on an accelerated pace in order to capture nearly $1 .6 million of additional SLTPP funding. On May 14, 1999, the CVAG Technical Advisory Committee (TAC) approved Amendment No. 2 to the CVAG MOU which includes reimbursement for final engineering ($665,178) and City administration costs ($33,259), totaling $698,437. The amendment also includes reimbursement for estimated construction costs for Phase 1 Jefferson Street Improvements from Avenue 54 to Highway 1 1 1 . On May 14, 1999, the CVAG TAC also approved RBF Contract Change Order No. 1, authorizing RBF to complete the final design, plans, and specifications for Phase I of the Jefferson Street project, which extends from Highway 1 1 1 south to Avenue 54. Prior to June 11, 1999, the design consultant (RBF) had submitted plans for the L-3 pump station to Coachella Valley Water District (CVWD) for comments and approval. However, CVWD did not respond prior to the project bid opening in order for their design comments to be incorporated into the project plans. Therefore, the design of the L-3 pump station was not approved by CVWD. The original design that is part of the contractor's bid, included modification of the existing L-3 pump station. CVWD requires a relocation of the existing L-3 pump station. On December 28, 1999, City staff and RBF met with representatives of CVWD to discuss the design requirements of CVWD for the L-3 irrigation pump station. CVWD rejected the previous design concept. CVWD stated that the steel suction line would have to be replaced due to the age of this structure (50±years). The suction line would have to be reconfigured to the eastern edge of the property. All pumps would be upgraded to variable frequency drive (VFD) type. CVWD agreed to pay for the difference in cost for the upgrade in pumps. A sound attenuation/pump enclosure structure (CVWD agreed to pay for this structure) would be required to be constructed enclosing the pumps and suction line including a new concrete slab. The eastern adjacent vacant lot (scheduled for dedication to CVWD by the City of Indio) would require regrading and the removal of an existing retaining wall between the two lots to conform to the existing elevation at the reconfigured pump site. CVWD offered to pay up to $10,000 for this regrading effort after the project expended the first $10,000. The additional redesign effort is estimated to cost $97,650, and add an additional $682,165 to the project construction cost. CVWD will reimburse the project an estimated $240,000, making a net add to the project of $539,815. n U 0 (. TAPWDEPT\COUNCIL\2000\000201d.wpd On January 7, 2000, City staff and the City of Indio, City Engineer, met with CVAG's Director of Transportation to determine and discuss the eligibility of funding for the revised CVWD design requirements. CVAG determined the new design and construction costs were eligible for reimbursement and gave their verbal approval to fund the additional work. Contract Change Order No. 2 to the RBF design contract includes the redesign and relocation of the existing L-3 irrigation pump station located on the northeast corner of Jefferson Street and Avenue 49, within the City of Indio, in an amount not to exceed $97,650. The additional design costs and construction costs will be funded by CVAG (75%) and the City of Indio (25%). The alternatives available to the City Council include: 1. Approve Contract Change Order No. 2 to Robert Bein, William Frost and Associates in the amount of $97,650, for design modifications associated to the Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1, Project No. 99-05 and authorize the City Manager to execute the contract amendment; or 2. Do not approve Contract Change Order No. 2 to Robert Bein, William Frost and Associates in the amount of $97,650, for design modifications associated to the Jefferson Street Improvements, Phase I - Avenue 54 to Highway 1 1 1, Project No. 99-05; or 3. Provide staff with alternative direction. Respectfully submitted, ris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. RBF Contract Change Order No. 2 003 TAMDEMCOUNCIL\2000\000201 d.wpd ATTACHMENT 1 s u M OF tt+b PROFESSIONAL SERVICES AGREEMENT: JEFFERSON STREET IMPROVEMENTS PHASE I, Avenue 54 to Highway 111 CONSULTANT: Robert Bein, William Frost & Associates 74-410 Highway 111 Palm Desert, CA 92260-4114 Sheet 1 of 4 PROJECT NO. 99-05 CONTRACT AMENDMENT NO.91 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. Re -design of the L-3 irrigation pump station (located at the N. E.. corner of Jefferson Street and Avenue 49, within the City of Indio), to the satisfaction and approval of the Coachella Valley Water District (CVWD). See attached scope of work to be performed. Scope of work shall also include grading plans for the adjacent property per CVWD direction. Previous Contract Amt. Through Change Order No. 1 $1,137,688 Add this Change Order $ 97,650 Revised Contract Total $ 1,235,338 By reason of this contract change order the time of completion is adjusted as follows: 180 days added to contract time. The revised contract completion date shall be: 07 /01 /00 Submitted Approved Byeity of La Quinta: Date: Approved By City of Indio:a�� Date: I 1 Z- ZCt Approved By CVAG• Date - We, the undersigned Consultant, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all necessary materials, perform all labor, except as may be noted above, and perform all serviceEnecessary to complete the above specified work, and hereby accept as full payment the amount shown above. Accepted By: 1 I A- Title.• VI cG ?mct nLv; Consultant: R-i F Date: j l zG /o a T:\PWDEPT\PROJECTS\99Prjcts\99-05JeffStl54-IndBlvdl\RBF D*gn\rbfPSACCO2.wpd ROBERT BEIN, WILLIAM FROST & ASSOCIATES PROFESSIONAL ENGINEERS, PLANNERS & SURVEYORS JN 301477.002 JANUARY 6, 2000 ENGINEER'S ESTIMATE FOR - JEFFERSON STREET WIDENING CVWD L-3 PUMPING STATION PRELIMINARY COST ESTIMATE UNIT ITEM DESCRIPTION QUANTITY COST TOTAL I Remove Retaining Wall 90 LF 30.00 2,700.00 2 Excavation 800 CY 15.00 12,000.00 3 Pipe Fabrication/installation 1 LS 115,000.00 115,000.00 4 Pumps & Motors 1 LS 60,000.00 60,000.00 5 Electrical (Excluding VFD's) I LS 135,000.00 135,000.00 6 VFD's (Including Electrical) 2 EA 55,000.00 110,000.00 7 Building 1 LS 125,000.00 125,000.00 8 Telemetry 1 LS 20,000.00 20,000.00 9 Perimeter Wall 190 LF 55.00 10,450.00 10 Dismantle & Remove Existing Station 1 LS 30,000.00 30,000.00 SUBTOTAL ITEMS 1 - 10 $620,150.00 10% CONTINGENCY $62,015.00 SUBTOTAL $682,165.00 CVWD CONTRIBUTION (ITEMS 6, 7, & 8) ($240,000.00) PROJECT COST ENGINEERING DESIGN TOTAL PROJECT COST $442,165.00 $97,650.00 $539,815.00 (301477.002\estimates\L3pumpsta Professional Service Since 1944 74-410 HIGHWAY 111 - PALM DESERT, CALIFORNIA 92260-4114 - 760.346.7481 - FAX 760.346.8315 053 OFFICES LOCATED THROIJGHOUT CALIFORNIA, ARIZONA AND NEVADA - WEB SITE www rbf.curn U U 6 4DMainiero, Smith and Associates, Inc. Planning / 001 F-ngrineering / Land Sin-veYi►tg 777 Gust Tahyuitr. Canyon Way. Suite 301 / Palm Springs, California 92262-6784 'relcphone (760) 320-9911 / FAX (760) 323-7893 - e-mail www.mainicrosmith.com December 20, 1999 � (, G Sv 1` Mr. Robert Ross ROBERT BEIN, WILLIAM FROST & ASSOC. 74-410 Highway 111 Palm Desert, CA 92260-4114 Re: L-3 Pumping Plant Jefferson Street Widening Dear Bob: The following information concerning the requirements for the CVWD/BOR L-3 Pumping Plant located at Jefferson Street and Avenue 49 was received from CVWD on September 8, 1999, and September 22, 1999: 1. Install block wall around the pump site (include steel gates and concrete drive for access). 2. Remove the hydropneumatic tank. 3. Demo/remove entire pump station including fencing (except existing block_ walls), concrete pads, all piping, motors, pumps, electrical equipment and lines, thrust blocks, landscaping. 4. Utilize portions of the existing intake line from the L-2 reservoir. 5. Telemetry will be the responsibility of the District. Provide an acceptable electrical panel section to house this equipment. 6. Pump house structure to include 3 '/2" x 3 '/2" steel columns @ 8' o.c. with wood framed walls between columns, stucco exterior, wood frame roof, tile roofing, 2 each — 3' x 6' skylights, acoustically insulated walls, acoustical air inlet duct. sound attenuated exhaust fan; solar panels and 6" thick concrete floor. 7. Light standard. 8. Water service must be maintained at all times, therefore a temporary bypass pump and motor will be required during the time required to change over the station. There may be power available at the site or a generator may be used (decibel rating will be an issue). The two delivery systems must be able to supply 3 cfs each. 9. The pump station will have two systems with two centrifugal pumps each with low RPM performance curves (4 motors total for pump station). Motors estimated to be 50 hp each. 10.0ne of the two centrifugal booster pumps for each system will be dedicated to the variable frequency drive controller (VFD). The second pump of each system will be an "Across the line" stand by booster pump. The standby booster pumps can be manually operated. Mr. Robert Ross December 20, 1999 Page 2 11.A pressure transducer will be connected to each system to monitor the output pressure. 12.The VFD's shall be installed in a NEMA 1A gasket electrical panel. They shall be derated to work at 122 degrees Fahrenheit for the full load without the use of an air conditioned building. If you have any questions, feel free to call me. Very truly yours, k5.)Wer Bruce Kassler Senior Project Manager 0 Mainiero, Smith and Associates, Inc. 777 East Tahyuitz Canyon Way, Suite 301 / Palm Springs, California 92262-6784 / Telephone (760) 320-9811 / FAX (760) 323.7493 e-mail info@mainierosmith.com • www.mainierosmith.com U08 T,&t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 1, 2000 CONSENT CALENDAR: ITEM TITLE: Acceptance of Project 99-10, Avenue STUDY SESSION: 54 Resurfacing PUBLIC HEARING: Accept Project 99-10, Avenue 54 Resurfacing as 100% complete; and Authorize the City Clerk to file a Notice of Completion with the Office of the County. Recorder; and Authorize staff to release retention in the amount of $10,039.10, 35 days after recordation of the Notice of Completion. There are adequate funds available in Account No. 101-453-609-000 (Contract Services) to support this recommendation. The breakdown of expenditures for Project 99-10, Avenue 54 Resurfacing is as follows: Available Funds in Account No. 101-453-609-000 $616,783.70 This project is funded by the General Fund. Therefore, under the Charter City status, the City did not utilize prevailing wages as part of the bid. On October 19, 1999, the City Council awarded a contract for Project 99-10, Avenue 54 Resurfacing to Granite Construction. This project is now deemed to be 100% complete in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. 1�6 T:\PWDEPnCOUNCIL\2000\000201c.wpd A final accounting of this contract is as follows: Original Bid $100,391.00 Amount Paid to Date (90,351 .30) TOTAL REMAINING FISCAL COMMITMENT $ 10,039.70 Retention to be released: $ 10,039.70 The alternatives available to the City Council include: 1. Accept Project 99-10, Avenue 54 Resurfacing as 100% complete, authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder, and authorize staff to release retention in the amount of $10,039.10, 35 days after recordation of the Notice of Completion; or 2. Do not accept Project 99-10, Avenue 54 Resurfacing as 100% complete, do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder, and do not authorize staff to release retention in the amount of $10,039.10, 35 days after recordation of the Notice of Completion; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager C-17 T:\f'"EPT\COUNCII.\2.000\000201c.wpd 002 TWit 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 1, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of Mid -Year Budget PUBLIC HEARING: Report for Fiscal Year 1999/00 RECOMMENDATION: It is recommended the City Council: Approve an increase in Estimated Revenues for Project Area No. 1 and 2 as outlined in Attachment No. 1 of the report totaling $1,526,178; and Approve the New Appropriations as outlined in this report totaling $568,400 from the General Fund and $639,205 in RDA Project No. 1 and 2; and Approve the transfer of $873,762 from the Debt Service Project Area No. 1 Fund to the Capital Projects Area No. 1 Fund; and Approve the transfer of $303,714 from Debt Service Project Area No. 2 to the Capital Projects Area No. 2 Fund; and Receive and file the Mid -Year Budget Report. BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at Mid -Year to inform the City Council as to the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. The Mid -Year Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on General Fund and RDA revenues, operations, capital projects and requests for budget transfers and/or new appropriations. C58 This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid -course adjustments necessary as the result of modified program requirements. ANALYSIS AND FISCAL IMPLICATIONS: For the most part, expenditures are distributed evenly throughout the fiscal year. At Mid -Year December 31, 1999, it is expected that about 40% of the funds budgeted will have been expended. Revenues, for a variety of reasons (such as Sales Tax reporting lag and seasonal Transient Occupancy Tax), tend to be received unevenly throughout the year. In order to provide a more accurate comparison of revenues and expenditures at Mid -Year, selected revenues,) have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement have also been accrued to reflect a six month cost. The year-to-date General Fund revenue/expenditure status is as follows: GFNFRAL FUND Estimated i I 99/00 Year End 12/31 /99 j 12131 /99 ! Year End I Variance Description Budget YTD Actual % I Earned % i Estimate over/(Under) Revenue I 11,728,8711 6,563,5801 56.0%1 7,193,8211 61.3%1 13,466,3001 1,737,429 Expenditure 1 I 12,794,4511 1 5,785,7341 I 1 45.2% I 6,035,7341 1 I 47.2% 112,401,0001 1 393,451 Revenue Over (Under) Expenditure 1 (1,065,580) 777,846 1,158,087 1,065,300 1,343,978 (1 )For the purposes of this report certain revenues have been selected due to their cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues are provided as Attachment 2: Sales Tax; Property Tax; Tax Increment; Transient Occupancy Tax; Motor Vehicle In Lieu Tax; and interest revenue. In addition, the revenue and expenditure summaries from July to December are included in Attachment 2 as support. Based on the accrued revenues and expenditures, at Mid -Year the General Fund revenue is showing signs of exceeding the budget estimate at year end by approximately $1.7 million. The General Fund's improvement is due to substantial activity in local construction licenses, fees and permits of $1.2 million, an excess of budgeted Sales Tax of $250,000, and an excess of budgeted Transient UG;-� Occupancy Tax of $225,000. Additionally, the General Fund's anticipated expenditures are estimated to be under the budgeted amount by approximately $390,000. Staff is recommending a continued conservative approach to expenditures during the second half of this fiscal year. With Mid -Year adjustments, including new general fund appropriations in the amount of $568,400 (detail provided on Attachment 1), it is projected that the General Fund's revenue will exceed expenditures by approximately $775,000 at the end of the fiscal year. REVENUE General Fund Revenue As indicated in the chart below, the General Fund actual revenues are at 56% for Mid -Year. Earned or accrued revenues are approximately 61 %, as identified on the chart on the previous page. Since the City's revenue is seasonalized (i.e.- Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate exceeds the budget by 16%. Provided as part of Attachment 2 is the December 31, 1999 General Fund Revenue Detail for the City. GENERAL FUND REVENUE SUMMARY Description Budget Amount Received % Received Taxes 1 6,895,700 2,733,972 39.65% License & Permits I 766,1001 1,084,0321 141.50% Fees I 802,6101 927,1091 115.51 % Intergovernmental I 1,693,861 I 1,269,0491 74.92% Interest I 1,464,0001 540,7741 36.94% Miscellaneous I 55,6001 6,3581 11.44% Transfer In 51,0001 2,2871 4.48% TOTALS 11,728,871 6,563,581 55.96% Many municipal revenues are not collected evenly over a 12-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. Even revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. c G 0 003 Taxes Overall, general fund tax revenues are at 39.7% of the budget estimate. The majority of Property Taxes are received from the County in January and May, and therefore, are shown as minor receipts at Mid -Year. However, the 39.7% figure compares favorably this year with last year's 38.4%. This is primarily due to an increase in Sales Tax resulting from new development within the City. It is estimated that Sales Tax revenues will exceed the budget by over $250,000 and an expected increase in Transient Occupancy Taxes of $225,000 due to increased tourism. The other major revenue sources for the General Fund, (Motor Vehicle In - Lieu Tax, Franchise Tax, and Interest Income) are consistent with projected revenues. Licenses, Fees & Permits Development activity has been higher than the budget estimate. Revenue, in the License and Fee category and Permit category, is approximately 142% and 116% respectively of the budget estimate, as of December 31, 1999. It is anticipated that the City will receive approximately $1.2 million over the budget estimate of $1.6 million by the year end for these two categories. EXPENDITURES General Fund Expenditures The General Fund expenditures are summarized in the chart below. City-wide General Fund expenditures are at 45.2% of budget. Included as part of Attachment 2 is the December 31, 1999 General Fund Expenditure Summary. Expenditures are 6% higher a 98/99 mid year. The year-end estimate for 99/00 reflects expenditures to be approximately $390,000 less than budgeted. GENERAL FUND EXPENDITURE SUMMARY Description Budget Amount Expended % Expended Personnel 1 4,685,450 2,107,224 44.97% Service/Supply I 9,520,2461 3,932,0721 41.30% Capital Outlay I 579,6501 146,0641 25.20% Reimbursed Expenditures 1 (3,673,311)1 (1,403,842)1 38.22% J� Transfer Out 1,682,4161 1,004,2161 59.69% TOTALS 12,794,451 5,785,734 45.22% v'GI 004 The Mid -Year Personnel Expenditures are at 44.97%, and it is projected that year- end expenditures will be approximately 95% of the budget estimate. These savings are accounted for by salary savings in the organization. Total operating services/supply expenses for the City are at 41 %. The primary reason for this reduced amount is due to City wide reduced expenditures in the first half of the fiscal year. It is anticipated that the second half (January to June) expenditures will be less conservative and operating expenses will be closer to budgeted levels. Infrastructure Fund The Infrastructure Fund revenue is approximately 46.5% of the Budgeted Amount, INFRASTRUCTURE FUND REVENUE SUMMARY Estimated 99/00 I Year End 12/31/99 I I 12/31/99 I I Year End I Variance Budget YTD Actual % Earned % Estimate over/(Under) Infrastructure Fee 1 1,066,500 616,221 57.78% 616,221 57.78% 616,221 1 (450,2 99) Interest 431,000 80,736 18.73% 80,736 18.73% 296,200 (134,800) TOTAL 1 497,500 696,9571 46.54% 696,9571 46.54% 912,4211 (585,079 On August 16, 1999 a new fee program was implemented that eliminated the infrastructure fee program. Consequently, budgeted infrastructure fees are expected to exceed actual fees collected by approximately $450,000. The new fee program has produced the following revenues since its inception in August 1999: 12/31/99 YTD Actual Transportation 278,829 Parks and Recreation 190,715 Civic Center 271,892 Library Development 111,596 Community Center 50,523 Street Facility 9,322 Park Facility 3,805 Totals 916,68 Uu The General Fund request for Mid -Year additional appropriations are as follows: City General Fund General Government 3,000 City Clerk 9,500 Finance 85,000 Community Services 4,000 Building & Safety 256,500 Public Works 210,400 Totals 568.400 PERSONNEL ACTIONS There are no personnel requests at Mid -Year. REDEVELOPMENT AGENCY Tax increment revenue for the Redevelopment Agency (RDA) is received from the County in January and May; therefore, actual tax increment revenues have not been received to date. The earned tax increment exceeds the 50% benchmark. Provided as part of Attachment 2 is both the revenue and expenditure detail regarding the Redevelopment Agency. MID -YEAR BUDGET APPROPRIATIONS QrnMICI naMGiuT e(:FIUrV TAY IN(_RFMFNT RFVFNIIF SIIMMORY Estimated 99/00 I Year End 12/31 /99 I I 12/31 /99 I I Year End I Variance Description Budget YTD Actual % Earned % Estimate Over/(Under) PA#1 Debt Service I 10,532,4221 739,2231 7.02%1 5,744,861 154.54%1 11,489,7221 957,300 Low Mod Tax Increment 2 633106 184,8061 7.02% 1,436 216 54.54% 2,872,4311 239,325 13,165,528 924,0291 7.02%1 7,181,077 54.54%1 14,362,1531 1,196,625 TOTAL TAX INCREMENT PA#2 Debt Service I 4,247,0331 239,4171 5.64%1 2,255,3381 53.10%I 4,510,6751 263,642 Low Mod Tax Increment 1 1,061,758 59,8541 5.64%1 563,834 53.10% 1,127,6691 65,911 5,308,791 299,2711 5.64%1 2,819,172153.10%1 5,638,344 3291553 TOTAL TAX INCREMENT U6 0�-0 Project Area No. 1 estimated revenues exceed budgeted revenues by approximately $1.2 million and Project Area No. 2 revenues exceed the budget by over $300,000. Increases in both project areas are the result of new development within the City. REDEVELOPMENT AGENCY Staff is proposing additional revenues and appropriations in Redevelopment Project Areas No. 1 & 2 based upon the following: • Updated tax increment estimates; • Pass through payments effected by updated tax increment estimates; and • Excess debt service revenue may be transferred to Capital Improvement Fund The proposed additional revenues and appropriations are as follows: RDA 1 RDA 2 Increase Increase (Decrease) (Decrease) Debt Service Funds Revenues Tax Increment 957,300 263,642 Expenditures Pass Through Agreements 423,654 215,551 Transfers Out 873,762 303,714 Subtotal 1,297,416 519,265 Capital Projects Funds Transfers In 873,762 303,714 Low/Mod Funds Revenues Tax Increment 239,325 65,911 Total Revenues 1,196,625 329,553 Less Total Appropriations 423,654 215,551 Net Changes 772,971 114,002 Transfer In 873,762 303,714 Transfer Out 873,762 303,714 -0- -0- These proposed adjustments will result in estimated increase in revenues of almost $1.2 million in Project Area No. 1 and an increase in revenues of approximately $330,000 in Project Area No. 2. Expenditures are estimated to increase $423,654 in Project Area No. 1 and increase $215,551 in Project Area No. 2 for pass thru payments to governmental entities based upon the updated tax increment estimates. SUMMARY As identified in the report, it is projected that the City's General Fund revenues will exceed expenditures by approximately $775,000 after Mid -Year appropriations. This excess is due in large part to increased building activities in the first six months of the year and conservative spending. It is recommended that any anticipated excess of revenues over expenditures be utilized to increase the City's emergency and cash flow reserves and provide future city services needs. This action will be consistent with the Fiscal Management Strategy. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the proposed revenue, expenditures, and transfers recommended and receive and file the Mid -Year Budget Report; or 2. Approve, with changes, the proposed revenue, expenditures and transfers recommended and receive and file the Mid -Year Budget Report; or 3. Do not accept the proposed revenue, expenditures and transfers recommended and do not receive and file the Mid -Year Budget Report. Respectfully submitted by, Uohn M. Falcoder, Finance Director Approved for submission by: C Thomas P. Genovese, City Manager Attachments: 1. Mid -Year Budget Worksheet' 2. General Fund Revenues Detail *� Ohs O Z N :: U N 0 U7 O O O N N O N O O O O O O w N a a _ aa)2 CQ af4iaf0i� C C w dco C O U f0 m m _N m m C N `f Ll C NLL C C C C C y y C N aa> N a > Y E F- W WX Wa' N d cm c J U <n N N •N >w = = E N U O� a o J E� U U cow c = c Z O `' N O N N O N N c 0 0 ca o 0) O 10 L fO ST O) � O = +O' N m �a E U c .N k N U m CL (D c 00. C C > N y O O O f6 = U V) c d�oo ° a`�i NUU 8 C'O -0 N c C C N m O C C O O O C C � 1 E o� >`odccai.0 O C _ f6 y C�� N O O oIo U N 0)0 -o m m c-2 E C U 4 y U 3 c -o a� a� a)'m y O O a� U)wUdaowo 000 00 0CC,, 'IT O oo O� -- �O N O.� N OOCQ � ON 6 M �- C) M O U') O N O O O U) L O �YY IT IT O O O O O O N fC C O) W c0 C fC0 U N Q1 N C c U co U C N Oa N N it Z Z o ui U) U) W U C U V 12 N 2 T UUm U U y m U f�S U U U C c c c C Oy U (0 m C d N N lL 7 7 7 = w N C C C C C C CL > X X. X XL WWW W WO� Y O aU a= cn E a� ATTACHMENT NO. 1 0 Y N U N N N 2 y Z n > CD a 2.> U r yEfo o O > q� W N O N CL 4) N w0 c � O � O O) > > L c ? U a O N c CD CD O O .- = o.> .�. LO].m tq � O m -a 0 @ UE N N m0 co •- aL � y y > O U > UCHUO v 0000� N O n N M O O O U7 O U1 N th V)MMO O O U) O O 9 00 U7M 19a�F 4J;i; � n M cMMM0 O O O O O yN Vyyl 01 U U C N V)U)m > O �0 UUU� N N f9 (C f6 mId m m m C�SU`cSUU C C C C Q N d C f0 y m m C C � N N N lL N N O O = X W c c c c c N N N N N X X X. CL X > O) W W W W W j a c m U) � 0 C � m css � c :9 F 0 1 a k \ 4 ƒ . \— S J @ 0) o c k3 $ / 2 E$ 'ao£o © ay x (D E ff$J -®e$ - aE ƒE �aIL06" � 3 cn CL ) _ /\ƒ$3 ¥a )§22D f/ / \ cu � �© 7a kk7k( k E ) CL 3ƒ 3f§3I f oo 8 § c 8 S0000§ §§ o8@8\R \\ Ro J¥w£�m nn @k A 2 §§§§ § §§\§ / a 7z V)oinInLo0 O�OPm<n9n Lnoro en . E2 §§§)§\ 0-\ \/ /\\\\G \G 33 )/ (D �\ \ j]�e« # @22 E_ J ..CL - otƒ \ / §f w 2cL ) 0 \ C 2 EE Alf §k2«} 0 2 0 o=o 0 eo 2 00 ooeoee e© a@o §oae;oaoa�n© am ee aRG e� b�bbbb ro ob �b =£===0 �3 —3 )3 @ . - S S § ) f ) co IL23222% ee222� @E LEI e� 2/ 3$ 2= ° [\k[\7 &« Ek cm e 33w�3I 3) 3I 2 \ ƒ k m / ca 06 8 m c ) cc ) ) / c q 7 N C — — • a f d ATTACHMENT NO. 2 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax (includes no -low) Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community_ Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant CVAQ Revenue County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 07/01/99-12/31/99 6/30/00 99/00 06/30/00 ESTIMATED ADJUSTED Y.E. Y.E. VARIANCE RECEIVED ACCRUED TOTALS ESTIMATE BUDGET OVER/(UNDER)))) 447,312.34 0.00 447,312.34 915,400.00 936,200.00 (20,800.00) 153,386.33 0.00 153,386.33 264,400.00 222,000.00 42,400.00 1,014,311.74 117,300.00 1,131,611.74 2,557,800.00 2,305,600.00 252,200.00 1,027,221.55 253,000.00 1,280,221.55 3,275,000.00 3,050,000.00 225,000.00 91,740.42 0.00 91,740.42 360,000.00 381,900.00 (21,900.00) 2,733,972.38 370,300.00 3,104,272.38 7,372,600.00 6,895,700.00 476,900.00 50,277.40 0.00 50,277.40 105,700.00 110,800.00 (5,100.00) 3,717.00 0.00 3,717.00 7,800.00 8,100.00 (300.00) 695,461.78 0.00 695,461.78 901,700.00 412,500.00 489,200.00 116,995.00 0.00 116,995.00 160,300.00 86,700.00 73,600.00 122,381.83 0.00 122,381.83 156,400.00 68,000.00 88,400.00 63,006.50 0.00 63,006.50 80,900.00 35,800.00 45,100.00 32,192.00 0.00 32,192.00 54,300.00 44,200.00 10,100.00 1,084,031.51 0.00 1,084,031.51 1,467,100.00 766,100.00 701,000.00 0.00 0.00 0.00 50.00 50.00 0.00 23.70 0.00 23.70 50.00 50.00 0.00 313.90 0.00 313.90 800.00 1,000.00 (200.00) 52,889.30 0.00 52,889.30 115,000.00 124,210.00 (9,210.00) 409,830.22 0.00 409,830.22 559,000.00 298,400.00 260,600.00 105,321.14 0.00 105,321.14 159,200.00 107,800.00 51,400.00 358,730.68 0.00 358,730.68 494,300.00 271,100.00 223,200.00 927,108.94 0.00 927,108.94 1,328,400.00 802,610.00 525,790.00 498,146.70 114,288.93 612,435.63 989,400.00 910,900.00 78,500.00 232.62 0.00 232.62 400.00 250.00 150.00 33,381.53 0.00 33,381.53 40,600.00 14,400.00 26,200.00 11,682.81 0.00 11,682.81 22,800.00 22,300.00 500.00 2,080.71 0.00 2,080.71 4,400.00 4,600.00 (200.00) 49,081.72 0.00 49,081.72 94,600.00 91,100.00 3,500.00 127,984.00 0.00 127,984.00 109,200.00 109,200.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00 0.00 471,111.00 0.00 471,111.00 471,100.00 471,111.00 (11.00) 41,413.84 0.00 41,413.84 41,400.00 55,000.00 (13,600.00) 33,933.80 0.00 33,933.80 34,000.00 5,000.00 29,000.00 1,269,048.73 114,288.93 1,383,337.66 1,817,900.00 1,693,861.00 124,039.00 540,773.63 145,652.06 686,425.69 1,418,400.00 1,464,000.00 (45,600.00) 5,937.12 0.00 5,937.12 33,700.00 421.19 0.00 421.19 400.00 55,600.00 (21,900.00) 0.00 400.00 6,358.31 0.00 6,358.31 34,100.00 55,600.00 (21,500.00) 2,286.56 0.00 2,286.56 27,800.00 51,000.00 (23,200.00) 6,563,580.06 630,240.99 7,193,821.05 13,466,300.00 11,728,871.00 1,737,429.00 os8 4 CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/1999-12131/1999 FUNDS BUDGET RECEIVED REMAINING BUDGET % RECEIVED General Fund Revenues $11,728,871.00 $6,563,580.06 $5,165,290.94 56.0% Library 200,000.00 378,720.96 (178,720.96) 189.4% Gas Tax Revenue 395,400.00 202,358.42 193,041.58 51.2% Cmaq/Istea 0.00 0.00 0.00 0.0% Federal Assistance 250,400.00 0.00 250,400.00 0.0% Proposed Assessment District 2,806,700.00 0.00 2,806,700.00 0.0% Slesf (Cops) Revenue 1,100.00 48,872.55 (47,772.55) 4443.0% Local Law Enforcement 0.00 137.28 (137.28) N/A Lighting & Landscaping 764,400.00 32,658.14 731,741.86 4.3% Quimby 31,000.00 97,165.32 (66,165.32) 313.4% Infrastructure 1,497,500.00 688,691.00 808,809.00 46.0% Village Parking 1,600.00 235.32 1,364.68 14.7% South Coast Air Quality 25,244.00 5,918.66 19,325.34 23.4% Lq Public Safety Officer 2,200.00 2,058.74 141.26 93.6% Interest Allocation 0.00 322,587.44 (322,587.44) N/A Capital Improvement 41,053,393.69 5,457,064.37 35,596,329.32 13.3% Lq Norte Capital Improvement 0.00 1,486.29 (1,486.29) N/A Urban Forestry 11,000.00 0.00 11,000.00 0.0% Equipment Replacement 1,022,889.00 989,664.74 33,224.26 96.8% Arts In Public Places 302,700.00 149,043.10 153,656.90 49.2% Transportation 0.00 281,620.01 (281,620.01) N/A Parks & Recreation 0.00 192,405.54 (192,405.54) N/A Civic Center 0.00 274,853.86 (274,853.86) N/A Library Development 0.00 112,815.46 (112,815.46) N/A Community Center 0.00 51,105.42 (51,105.42) N/A Street Facility 0.00 9,422.39 (9,422.39) N/A Park Facility 0.00 3,439.73 (3,439.73) N/A La Quinta Financing Authority 697,670.00 476,691.34 220,978.66 68.3% RDA Project Area No. 1 17,061,398.00 3,098,128.85 13,963,269.15 46.0% RDA Project Area No. 2 6,314,469.00 781,096.83 5,533,372.17 33.2% Total $84,167,934.69 $20,221,821.82 $63,946,112.87 24.0% c611 13 CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/1999-12/31/1999 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund Revenues $12,794,451.12 $5,785,734.42 $17,225.00 $6,991,491.70 45.2% Library 0.00 0.00 0.00 0.00 N/A Gas Tax Revenue 395,400.00 197,700.00 0.00 197,700.00 50.0% Cmaq/lstea 0.00 0.00 0.00 0.0% N/A Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,806,689.00 0.00 0.00 2,806,689.00 0.0% Slesf (Cops) Revenue 0.00 2,286.56 0.00 (2,286.56) N/A Local Law Enforcement 0.00 0.00 0.00 0.00 N/A Lighting & Landscaping 777,105.31 382,200.00 0.00 394,905.31 49.2% Quimby 235,000.00 0.00 0.00 235,000.00 0.0% Infrastructure 7,561,424.25 1,478,707.74 0.00 6,082,716.51 19.6% Village Parking 0.00 0.00 0.00 0.00 N/A South Coast Air Quality 5,700.00 3,690.57 0.00 2,009.43 64.7% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 N/A Capital Improvement 41,053,393.69 5,457,064.37 25,239.42 35,571,089.90 13.3% Lq Norte Capital Improvement 0.00 125,584.39 0.00 (125,584.39) N/A Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 889,923.00 29,957.74 0.00 859,965.26 3.4% Arts In Public Places 413,958.87 225,185.95 0.00 188,772.92 54.4% Transportation 0.00 0.00 0.00 0.00 N/A Parks & Recreation 0.00 0.00 0.00 0.00 N/A Civic Center 0.00 0.00 0.00 0.00 N/A Library Development 0.00 0.00 0.00 0.00 N/A Community Center 0.00 0.00 0.00 0.00 N/A Street Facility 0.00 0.00 0.00 0.00 N/A Park Facility 0.00 0.00 0.00 0.00 N/A La Quinta Financing Authority 1,206,421.78 474,880.00 0.00 731,541.78 39.4% RDA Project Area No. 1 24,210,797.49 7,931,751.96 0.00 16,279,045.53 32.8% RDA Project Area No. 2 12,007,632.39 992,153.62 0.00 11,015,478.77 8.3% Total L$104,500,896.90 $23,086,897.32 $42,464.42 $81,371,535.16 22.1% r 1 014 CITY OF LA QUINTA 07/01/1999-12131/1999 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant Sunline Transit CVAG County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 502,300.00 263,094.37 239,205.63 52.38% 433,900.00 184,217.97 249,682.03 42.46% 222,000.00 153,386.33 68,613.67 69.09% 2,305,600.00 1,014,311.74 1,291,288.26 43.99% 3,050,000.00 1,027,221.55 2,022,778.45 33.68% 381,900.00 91,740.42 290,159.58 24.02% 6,895,700.00 2,733,972.38 4,161,727.62 39.65% 110,800.00 50,277.40 60,522.60 45.38% 8,100.00 3,717.00 4,383.00 45.89% 412,500.00 695,461.78 (282,961.78) 168.60% 86,700.00 116,995.00 (30,295.00) 134.94% 68,000.00 122,381.83 (54,381.83) 179.97% 35,800.00 63,006.50 (27,206.50) 176.00% 44,200.00 32,192.00 12,008.00 72.83% 766,100.00 1,084,031.51 (317,931.51) 141.50% 50.00 0.00 50.00 0.00% 50.00 23.70 26.30 47.40% 1,000.00 313.90 686.10 31.39% 124,210.00 52,889.30 71,320.70 42.58% 298,400.00 409,830.22 (111,430.22) 137.34% 107,800.00 105,321.14 2,478.86 97.70% 271,100.00 358,730.68 (87,630.68) 132.32% 802,610.00 927,108.94 (124,498.94) 115.51% 910,900.00 498,146.70 412,753.30 54.69% 250.00 232.62 17.38 93.05% 14,400.00 33,381.53 (18,981.53) 231.82% 22,300.00 11,682.81 10,617.19 52.39% 4,600.00 2,080.71 2,519.29 45.23% 91,100.00 49,081.72 42,018.28 53.88% 109,200.00 127,984.00 (18,784.00) 117.20% 10,000.00 0.00 10,000.00 0.00% 0.00 0.00 0.00 N/A 471,111.00 471,111.00 0.00 100.00% 55,000.00 41,413.84 13,586.16 75.30% 5,000.00 33,933.80 (28,933.80) 678.68% 1,693,861.00 1,269,048.73 424,812.27 74.92% 1,464,000.00 540,773.63 923,226.37 36.94% 55,600.00 5,937.12 49,662.88 10.68% 0.00 421.19 (421.19) N/A 55,600.00 6,358.31 49,241.69 11.44% 51,000.00 2,286.56 48,713.44 4.48% 11,728,871.00 6,563,580.06 5,165,290.94 55.96% CITY OF LA QUINTA 07/01/1999-12/31/1999 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 200,000.00 376,111.58 (176,111.58) 188.06% 0.00 2,609.38 (2,609.38) N/A 200,000.00 378,720.96 (178,720.96) 189.36% 123,200.00 64,248.04 58,951.96 52.15% 89,200.00 45,728.65 43,471.35 51.27% 172,500.00 86,458.52 86,041.48 50.12% 5,000.00 5,000.00 0.00 100.00% 5,500.00 923.21 4,576.79 16.79% 395,400.00 202,358.42 193,041.58 51.18% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00% 250,400.00 0.00 250,400.00 0.00% 0.00 0.00 0.00 N/A 250,400.00 0.00 250,400.00 0.00% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% TOTAL PROPOSED ASSESSMENT DISTRIC 2,806,700.00 0.00 2,806,700.00 0.00% SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY 0.00 48,372.24 (48,372.24) N/A 1,100.00 500.31 599.69 45.48% 1,100.00 48,872.55 (47,772.55) 4442.96% 0.00 0.00 0.00 N/A 0.00 137.28 (137.28) N/A 0.00 0.00 0.00 N/A 0.00 137.28 (137.28) N/A 764,200.00 32,805.00 731,395.00 4.29% 200.00 (146.86) 346.86 -73.43% 764,400.00 32,658.14 731,741.86 4.27% 20,000.00 95,462.30 (75,462.30) 477.31 % 11,000.00 1,703.02 9,296.98 15.48% 31,000.00 97,165.32 (66,165.32) 313.44% CITY OF LA QUINTA 07/01/1999-12/31/1999 ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation S8821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 607,954.56 458,545.44 57.00% 431,000.00 80,736.44 350,263.56 18.73% 1,497,500.00 688,691.00 808,809.00 45.99% 1,600.00 235.32 1,364.68 14.71 % 1,600.00 235.32 1,364.68 14.71 % 21,244.00 5,744.68 15,499.32 27.04% 4,000.00 173.98 3,826.02 4.35% 25,244.00 5,918.66 19,325.34 23.45% 2,000.00 2,000.00 0.00 100.00% 200.00 58.74 141.26 29.37% 2,200.00 2,058.74 141.26 93.58% 0.00 322,587.44 (322,587.44) N/A 0.00 0.00 0.00 N/A 0.00 322,587.44 (322,587.44) N/A 12,138,823.50 2,224,081.34 9,914,742.16 18.32% 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) 0.00% 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,741,308.00 0.00 1,741,308.00 0.00% 0.00 0.00 0.00 N/A 372,410.00 224,746.45 147,663.55 60.35% 799,956.02 422,953.31 377,002.71 52.87% 24,160,559.57 2,585,283.27 21,575,276.30 10.70% 41,053,393.69 5,457,064.37 35,596,329.32 13.29% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 1,486.29 (1,486.29) N/A 0.00 1,486.29 (1,486.29) N/A 07��7 CITY OF LA QUINTA 07/01/1999-12/31/1999 ALL OTHER FUNDS REVENUE DETAIL (continued) URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 11,000.00 0.00 11,000.00 0.00% 0.00 0.00 0.00 N/A 11,000.00 0.00 11,000.00 0.00% FMP Equipment Charges 510,578.00 510,783.00 (205.00) 100.04% Interest 41,200.00 7,770.74 33,429.26 18.86% Transfers In 471,111.00 471,111.00 0.00 100.00% TOTAL EQUIPMENT REPLACEMENT 1,022,889.00 989,664.74 33,224.26 96.75% ARTS IN PUBLIC PLACES REVENUE: * Arts in Public Places Deposits 275,500.00 143,384.05 132,115.95 52.05% * Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 5,659.05 21,540.95 20.81% TOTAL ARTS IN PUBLIC PLACES 302,700.00 149,043.10 153,656.90 49.24% • These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest TOTAL LIBRARY DEVELOPMENT 0.00 281,288.48 (281,288.48) N/A 0.00 331.53 (331.53) N/A 0.00 281,620.01 (281,620.01) N/A 0.00 192,170.90 (192,170.90) N/A 0.00 234.64 (234.64) N/A 0.00 192,405.54 (192,405.54) N/A 0.00 274,521.74 (274,521.74) N/A 0.00 332.12 (332.12) N/A 0.00 274,853.86 (274,853.86) N/A 0.00 112,677.74 (112,677.74) N/A 0.00 137.72 (137.72) N/A 0.00 112,815.46 (112,815.46) N/A 07 0JL, CITY OF LA QUINTA 07/01/1999-12/31/1999 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 51,042.97 (51,042.97) N/A 0.00 62.45 (62.45) N/A 0.00 51,105.42 (51,105.42) N/A 0.00 9,411.30 (9,411.30) N/A 0.00 11.09 (11.09) N/A 0.00 9,422.39 (9,422.39) N/A 0.00 3,436.23 (3,436.23) N/A 0.00 3.50 (3.50) N/A 0.00 3,439.73 (3,439.73) N/A Q'7 5 U�� 07/01/1999-12/3111999 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT REMAINING `/o BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 398,100.00 178,136.85 0.00 219,963.15 44.75% CITY MANAGER'S OFFICE 579,250.00 254,487.13 0.00 324,762.87 43.93% ECONOMIC DEVELOPMENT 811,650.00 381,254.76 0.00 430,395.24 46.97% PERSONNEURISK MGT 438,750.00 146,104.27 1,125.00 291,520.73 33.30% TOTAL GENERAL GOVERNMENT 2,227,750.00 959,983.01 1,125.00 1,266,641.99 43.09% FINANCE: CITY CLERK FISCAL SERVICES 490,250.00 215,371.20 0.00 274,878.80 43.93% CENTRAL SERVICES 489,246.00 248,037.02 0.00 241,208.98 50.70% TOTAL FINANCE 979,496.00 463,408.22 0.00 516,087.78 47.31% 347,150.00 154,973.31 0.00 192,176.69 44.64% COMMUNITY SERVICES SENIOR CENTER 231,970.00 96,020.03 0.00 135,949.97 41.39% PARKS & RECREATION ADMINISTRATION 565,569.00 238,070.29 0.00 327,498.71 42.09% PARKS & RECREATION PROGRAMS 67,750.00 25,079.67 0.00 42,670.33 37.02% TOTAL COMMUNITY SERVICES 865,289.00 359,169.99 0.00 506,119.01 41.51% POLICE 3,186,149.00 910,231.98 0.00 2,275,917.02 28.57% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 189,150.00 98,901.97 0.00 90,248.03 52.29% CODE COMPLIANCE 434,193.00 184,112.98 0.00 250,080.02 42.40% ANIMAL CONTROL 163,602.00 65,143.21 0.00 98,458.79 39.82% BUILDING 362,873.00 255,164.67 0.00 107,708.33 70.32% EMERGENCY SERVICES 46,900.00 23,137.77 0.00 23,762.23 49.33% FIRE 20,000.00 6,468.68 0.00 13,531.32 32.34% CIVIC CENTER BUILDING -OPERATIONS 1,141,853.00 833,478.92 0.00 308,374.08 72.99% TOTAL BUILDING & SAFETY 2,358,571.00 1,466,408.20 0.00 892,162.80 62.17% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 561,300.00 179,758.35 0.00 381,541.65 32.03% CURRENT PLANNING 919,049.00 279,666.45 0.00 639,382.55 30.43% TOTAL COMMUNITY DEVELOPMENT 1,480,349.00 459,424.80 0.00 1,020,924.20 31.03% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 81,869.73 0.00 101,480.27 44.65% DEVELOPMENT & TRAFFIC 670,710.00 313,970.60 0.00 356,739.40 46.81% MAINT/OPERATIONS - STREETS 1.257,024.00 353,433.30 5,700.00 897,890.70 28.12% MAINT/OPERATIONS- LTG/LANDSCAPING 1,074,503.00 559,876.20 10,400.00 504,226.80 52.11% CAPITAL PROJECTS 155,005.00 102,611.51 0.00 52,393.49 66.20% TOTAL PUBLIC WORKS 3,340,592.00 1,411,761.34 16,100.00 1,912,730.66 42.26% TRANSFERS OUT GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES 1,682,416.34 1,004,215.90 (3,673,311.22) (1,403,842.33) 0.00 678,200.44 59.69% 0.00 (2,269,468.89) 38.22% 12,794,451.12 5,785,734.42 17,225.00 6,991,491.70 45.22% CITY OF LA QUINTA 07/01/1999-12/3111999 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 N/A GAS TAX FUND: REIMBURSE GENERAL FUND 395,400.00 197,700.00 0.00 197,700.00 50.00% QUIMBY FUND: TRANSFER OUT 235,000.00 0.00 0.00 235,000.00 0.00% FEDERAL ASSISTANCE FUND: TRANSFER OUT 130,000.00 0.00 0.00 130,000.00 0.00% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 3,690.57 0.00 2,009.43 64.75% TRANSFER OUT 0.00 0.00 0.00 0.00 N/A TOTAL SOUTH COAST AIR QUALITY 5,700.00 3,690.57 0.00 2,009.43 64.75% CMAQ/ISTEA TRANSFER OUT LA QUINTA PUBLIC SAFETY CONTRIBUTIONS LLEBG FUND TRANSFER OUT SLEF (COPS) 0.00 0.00 0.00 0.00 N/A 2,000.00 0.00 0.00 2,000.00 0.00% 0.00 0.00 0.00 0.00 N/A TRANSFER OUT 0.00 2,286.56 0.00 (2,286.56) N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 382,200.00 0.00 382,200,00 50.00% TRANSFER OUT 12,705.31 0,00 0.00 12,705.31 0.00% fAL LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 777,105.31 382,200.00 0.00 394,905,31 49.18% INFRASTRUCTURE: REIMBURSE GENERAL FUND 203,910.00 101,955.00 0.00 101,955.00 50.00% TRANSFER OUT 7,357,514.25 1,376,752.74 0.00 5,980,761.51 18.71% TOTAL INFRASTRUCTURE 7,561,424.25 1,478,707.74 0.00 6,082,716.51 19.56% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0.00% CITY OF LA QUINTA 07/01/1999-12131/1999 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 0.00 N/A PARKS & RECREATION Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 0.00 N/A CIVIC CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 0.00 N/A LIBRARY DEVELOPMENT Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 N/A COMMUNITY CENTER Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 N/A STREET FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 N/A PARK FACILITY Program Costs 0.00 0.00 0.00 0.00 N/A Transfer Out 0.00 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 N/A CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 40,137,166.79 5,431,185.87 25,239.42 34,680,741.50 13.53% PROJECT REIMBURSEMENTS TO GEN FUND 916,226.90 25,878.50 0.00 890,348.40 2.82% TOTAL CAPITAL IMPROVEMENT 41,053,393.69 5,457,064.37 25,239.42 35,571,089.90 13.29% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 41,548.87 320.00 0.00 41,228.87 0.77% CIP EXPENSES 372,410.00 224,865.95 0.00 147,544.05 60.38% TOTAL ART IN PUBLIC PLACES 413,958.87 225,185.95 0.00 188,772.92 54.40% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 125,584.39 0.00 (125,584.39) N/A URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.00% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 29,957.74 0.00 859,965.26 3.37% C'7 8 rl r.. �i LA QUINTA FINANCING AUTHORITY REVENUE DETAIL DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE 07/01 /1999 -12/31 /1999 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 5,600.00 0.00 5,600.00 0.00% 12,400.00 0.00 12,400.00 0.00% 679,670.00 467,397.50 212,272.50 68.77% 0.00 0.00 0.00 N/A 697,670.00 467,397.50 230,272.50 66.99% 0.00 5.84 (5.84) N/A 0.00 9,288.00 (9,288.00) N/A 0.00 9,293.84 (9,293.84) N/A TOTAL FINANCING AUTHORITY 697,670.00 476,691.34 220,978.66 68.33% 00 U�'--3 LA QUINTA FINANCING AUTHORITY EXPENDITURE SUMMARY 07/01/1999-12/3111999 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES BOND PRINCIPAL BONDINTEREST TRANSFER OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT TOTAL CAPITAL IMPROVEMENT TOTAL FINANCING AUTHORITY 9,020.00 7,482.50 0.00 1,537.50 82.95% 250,000.00 250,000.00 0.00 0.00 100.00% 429,670.00 217,397.50 0.00 212,272.50 50.60% 0.00 0.00 0.00 0.00 N/A 688,690.00 474,880.00 0.00 213,810.00 68.95% 517,731.78 0.00 0.00 517,731.78 0.00% 517,731.78 0.00 0.00 517,731.78 0.00% 1,206,421.78 474,880.00 0.00 731,541.78 39.36% o-� 0. 4 LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO, I DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BONDINTEREST INTEREST CITY ADVANCE INTEREST - ERAFLOAN PASS THROUGH PAYMENTS TRANSFERS OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: PERSONNEL SERVICES LAND ACQUISITION ECONOMIC DEVELOPMENT REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: PERSONNEL SERVICES ASSESSMENT SUBSIDY PROGRAM LQ RENTAL PROGRAM LQ HOUSING PROGRAM BUILDING HORIZONS REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL LOW/MOD TAX LOW/MODERATE BOND FUND 07/01/1999-1213111999 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 221,000.00 10,249.00 0.00 210,751.00 4.64% 1,352,660.00 1,352,660.00 0.00 0.00 100.00% 3,345,284.00 1,688,708.79 0.00 1,656,575.21 50.48% 358,636.00 179,316.00 0.00 179,320.00 50.00% 0.00 174,095.98 0.00 (174,095.98) N/A 6,084,577.00 602,433.60 0.00 5,482,143.40 9.90% 981,937.00 0.00 0.00 981,937.00 0.00% 12,344,094.00 4,007,463.37 0.00 8,336,630.63 32.46% 8,950.00 4,148.46 0.00 4,801.54 46.35% 169,409.00 30,935.52 0.00 138,473.48 18.26% 85,000.00 70,740.00 0.00 14,260.00 83.22% 40,000.00 0.00 0.00 40,000.00 0,00% 594,619.00 298,991.58 0.00 295,627.42 50.28% 3,903,987.36 456,872.12 0.00 3,447,115.24 11.70% 4,801,965.36 861,687.68 0.00 3,940,277.68 17.94% 3,900.00 1,815.08 0.00 2,084.92 46.54% 169,451.00 41,827.87 0.00 127,623.13 24.68% 253,000 120,734.34 0.00 132,265.66 47.72% 125,000 185,118.82 0.00 (60,118.82) 148.10% 1,011,151 756,388.09 0.00 254,762.91 74.80% 210,000 172,700.00 0.00 37,300.00 82.24% 258,954.00 131,799.51 0.00 127,154.49 50.90% 1,739,297.00 1,109,185.69 0.00 630,111.31 63.77% 3,770,753.00 2,519,569.40 0.00 1,251,183.60 66.82% PERSONNEL 5,700.00 2,334.75 0.00 3,365.25 40.96% SERVICES 57,401.00 14,774.40 0.00 42,626.60 25.74% REIMBURSEMENT TO GEN FUND 0.00 0.00 0,00 0.00 N/A HOUSING PROJECTS 0.00 0.00 0.00 0.00 N/A TRANSFERS OUT 3,230,884.13 525,922.36 0.00 2,704,961.77 16.28% TOTAL LOW/MOD BOND 3,293,985.13 543,031.51 0.00 2,750,95162 16.49% LA QUINTA REDEVELOPMENT AGENCY REVENUE SUMMARY PROJECT AREA NO, 1: DEBT SERVICE FUND: Tax Increment Allocated Interest Non Allocated Interest Interest Advance Proceeds Transfers In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: Pooled Cash Allocated Interest Non Allocated Interest Litigation Settlement Revenue Loan Proceeds Transfers In TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: 07/01/1999-12/31/1999 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 10,532,422.00 739,222.69 9,793,199.31 7.02% 0.00 14,704.12 (14,704.12) N/A 0,00 212,009.53 (212,009.53) N/A 358,636.00 179,316.00 179,320.00 50.00% 1,739,297.00 1,109,185.69 630,111.31 63.77% 12,630,355.00 2,254,438.03 10,375,916.97 17.85% 0.00 5,540.97 (5,540.97) N/A 125,000.00 (41,015.59) 166,015.59 -32.81% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 981,937.00 0.00 981,937.00 0.00% 1,106,937.00 (35,474.62) 1,142,411.62 0.84% Tax Increment 2,633,106.00 184,805.67 2,448,300.33 7.02% Allocated Interest 200,000.00 24,807.42 175,192.58 12.40% Miscellaneous revenue 0.00 179.99 (179.99) N/A Non Allocated Interest 0.00 174,125.25 (174,125.25) N/A LQRP-Rent Revenue 341,000.00 225,422.32 115,577.68 66.11 % Home Sales Proceeds 150,000.00 266,266.27 (116,266.27) 177.51% Sewer Subsidy Reimbursements 0.00 32,476.77 (32,476.77) N/A Rehabiliatation Loan repayments 0.00 314.40 (314.40) N/A Transfer In 0.00 0.00 0.00 N/A TOTAL LOW/MOD TAX 3,324,106.00 908,398.09 2,415,707.91 27.33% LOW/MODERATE BOND FUND: Allocated Interest Home Sale Proceeds Non Allocated Interest Transfer In TOTAL LOW/MOD BOND 0.00 (29,232.65) 29,232.65 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 (29,232.65) 29,232.65 N/A 0'.0 LA QUINTA REDEVELOPMENT AGENCY 07/01/1999-12/31/1999 REMAINING % REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED PROJECT AREA NO. 2: DEBT SERVICE FUND: Tax Increment 4,247,033.00 239,416.55 4,007,616.45 5.64% Allocated Interest 0.00 4,122.00 (4,122.00) N/A Non Allocated Interest 0.00 156.27 (156.27) N/A Interest Advance Proceeds 435,712.00 217,854.00 217,858.00 50.00% Transfer in 338,841.00 206,377.50 132,463.50 60.91% TOTAL DEBT SERVICE 5,021,586.00 667,926.32 4,353,659.68 13.30% CAPITAL IMPROVEMENT FUND: Allocated Interest 20,000.00 10,822.02 9,177.98 54.11% Non Allocated Interest 0.00 11,854.76 (11,854.76) N/A Developer Agreement* 0.00 0.00 0.00 N/A Transfers In 190,425.00 0.00 190,425.00 0.00% Proceeds from City Loan 0.00 0.00 0.00 N/A TOTAL CAPITAL IMPROVEMENT 210,425.00 22,676.78 187,748.22 10.78% LOW/MODERATE TAX FUND: Tax Increment 1,061,758.00 59,854.14 1,001,903.86 5.64% Developer funding 0.00 0.00 0.00 N/A Allocated Interest 20,700.00 38,441.22 (17,741.22) 185.71% Transfer in 0.00 0.00 0.00 N/A TOTAL LOW/MOD TAX 1,082,458.00 98,295.36 984,162.64 9.08% LOW/MODERATE BOND FUND: Allocated Interest 0.00 0.00 0.00 N/A Non Allocated Interest 0.00 (7,801.63) 7,801.63 N/A Transfer in 0.00 0.00 0.00 N/A TOTAL LOW/MOD BOND 0.00 (7,801.63) 7,801.63 N/A J LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO.2: DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BONDINTEREST INTEREST CITY ADVANCE INTEREST - ERAFLOAN PASS THROUGH PAYMENTS TRANSFERS OUT TOTAL DEBT SERVICE 07/01/1999-12/31/1999 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 74,350.00 4,675.00 0.00 69,675.00 6.29% 152,340.00 152,340.00 0.00 0.00 100.00% 607,009.00 305,041.21 0.00 301,967.79 50.25% 539,878.00 217,854.00 0.00 322,024.00 40.35% 0.00 15,931.88 0.00 (15,931.88) N/A 3,472,320.00 77,204.38 0.00 3,395,115.62 2.22% 190,425.00 0.00 0.00 190,425.00 0.00% 5,036,322.00 773,046.47 0.00 4,263,275.53 15.35% CAPITAL IMPROVEMENT FUND: PERSONNEL 5,300.00 2,432.83 0.00 2,867.17 45.90% SERVICES 124,426.00 19,929.13 0.00 104,496.87 16.02% ECONOMIC DEVELOPMENT ACTIVITY 128,000.00 2,500.00 0.00 125,500.00 1.95% REIMBURSEMENT TO GEN FUND 174,307.00 89,935.58 0.00 84,371.42 51.60% TRANSFERS OUT 1,773,004.22 128,183.64 0.00 1,644,820.58 7.23% TOTAL CAPITAL IMPROVEMENT 2,205,037.22 242,981.18 0.00 1,962,056.04 11.02% LOW/MODERATE TAX FUND: PERSONNEL 3,300.00 1,419.52 0.00 1,880.48 43.02% SERVICES 449,674.00 11,471.85 0.00 438,202.15 2.55% LQ HOUSING PROGRAM 536,000.00 3,700.00 0.00 532,300.00 0.69% REIMBURSEMENT TO GEN FUND 364,346.00 175,382.16 0.00 188,963.84 48.14% TRANSFERS OUT 1,481,053.00 206,377.50 0.00 1,274,675.50 13.93% TOTAL LOW/MOD TAX 2,834,373.00 398,351.03 0.00 2,436,021.97 14.05% LOW/MODERATE BOND FUND PERSONNEL 2,600.00 1,012.31 0.00 1,587.69 38.93% SERVICES 47,774.00 10,315.12 0.00 37,458.88 21.59% REIMBURSEMENT TO GEN FUND 0.00 0.00 0.00 0.00 N/A TRANSFERS OUT 1,881,526.17 (433,552.49) 0.00 2,315,078.66 -23.04% TOTAL LOW/MOD BOND 1,931,900.17 (422,225.06) 0.00 2,354,125.23 -21.86% T4'y�, 4 4 Q9&& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 1, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Appointment of Citizen PUBLIC HEARING: to Riverside County Free Library System Advisory Committee RECOMMENDATION: Approve the selection of a citizen to represent the City of La Quinta on the Riverside County Free Library System Advisory Committee. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: A vacancy currently exists for a representative of the City of La Quinta on the Riverside County Free Library System Advisory Committee. At the request of the City Council on January 18, 2000, five (5) candidates who submitted letters of interest (Attachments 1 through 5) were invited to attend the meeting of February 1, 2000. Each candidate has been asked to be prepared to speak briefly on the subject of their qualifications and reasons for wanting to be appointed to this position. If it is the City Council's pleasure they are also prepared to answer any questions you may have. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Approve the selection of a citizen to represent the City of La Quinta on the Riverside County Free Library System Advisory Committee; or 2. Provide staff with alternative direction. Respectfully submitted, (;�C� �� J . Gr C/AAE City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: Letters of Interest from: 1. Blanche G. Lockard 2. Lucy A. McGowan, CVA 3. Sally Martin 4. James W. Calvin, M.D. 5. Michelle S. Clairmont ATTACHMNT 1 -- 54775 AVENIDA ALVARAEW� C E,V E rJ LA QUINTA, CALIFO NI 2.29 TEL.: 7b0-771-092� pUIN SCE CITY C`VRK'S OFF CITY January 4, 2000 City of La Quinta Attention: June Greek, City Clerk P.O. Box 1504 La Quinta, CA 92253 Dear Ms. Greek: I have an interest in serving the people of La Quinta, my neighbors, by serving on the Riverside County Free Library Advisory Committee and am applying for consideration for that appointment. Presently, I am a language arts and social studies teacher at La Quinta Middle School and have taught there since it opened in 1988. Prior to that time I taught middle school and high school English in Los Angeles for ten years. Before moving from New Jersey I taught first grade and upper elementary grades - all subjects. I am a graduate of Cornell University having attained both my Bachelor of Science and Master of Arts in Teaching. I also am certificated in the Education for the Gifted and Talented through the University of California at Riverside University program. Additionally, I have done course work at both UCLA and Cal State Northridge. My earlier career was in editing at Time, Inc. (now Time -Warner), and I have had experience in the real estate field. I hold a lifetime love of reading in a myriad of genre. I would like to utilize this experience by serving on the advisory committee. Sincerely, Blanche G. Lockard (Mrs. T. Swift Lockard) $? 100.1 ATTACHMENT 2 .RECEIVEifj- 1999 DEC 17 PM 12: 41 CITY CLERK'S OFF CE December 15, 1999 City of La Quinta P. O. Box 1504 La Quinta, California 92253 Attention: City Clerk Department RE: Application for Library Board Enclosed I am sending you a brief summary of my qualifications in regard to my interest for application to the article that appeared in THE DESERT SUN this morning. Sincerely, 1. � �- Lucy A. McGowan, CVA 48604 Calle Esperanza Laguna De La Paz La Quinta, California 92253-6205 760-564-2832 G 98 005 LUCY A. MC GOWAN 48564 Calle Esperanza Laguna De La Paz La Quinta, California 92253 6205 Riverside County 760-564-2832 SYM K I am a library graduate, worked in the high school library as a volunteer and in the college library to help defray cost for board and room. Before graduation, my internship was at the four Mayo Clinic hospital libraries in Rochester, Minnesota I have held positions as a professional librarian at the Virginia Public Library in Virginia, Minnesota where I managed the bookmobile service in the county, the bedside hospital service at the General Hospital and served the public at the circulation desk. I was the hospital librarian at St. Mary's Hospital in Wausau, Wisconsin where I had the Medical, School of Nursing and Patients' libraries. While in Wausau, I had the opportunity to organize libraries in Rome, Italy at the Salvator Mundi Hospital. I was the librarian at Providence Hospital in Portland, Oregon where I managed the School of Nursing and Medical libraries. After marriage in 1953, I was the office manager for 23 years in our family business of 45 employees in Portland, Oregon. During my so-called "retirement years" I was appointed to the Lake Oswego Library Board of Directors. One of the projects I was asked to assess was the volunteer program. During my third term I was offered the job of a part-time city employee and for the last eleven years, I have been the Coordinator of Volunteer Services at the Lake Oswego Public Library in Lake Oswego, Oregon where I administrated 150 active volunteers. In addition, on May 23,1990, I received my Certification in Volunteer Administration via the international organization, The Association for Volunteer Administration. I am an active member of the association, chair of the nominating committee and have conducted workshops on certification in six states and one in Canada. I believe my most valuable attributes are that I enjoy communication with people and have a unique gift for inter -personal relationships. My strengths are in planning, organization and implementation. From my past experiences, I find a strong need to document and follow-up. My philosophy of volunteerism has always been by my very nature an innate need to RECEIVE fulfillment and satisfaction through GIVING.. As a citizen of LaQuinta, I would like to offer my talent and time by helping to strenghthen the library system. I think that with cut -backs in funding, volunteer aid could free up time for staff to perform their professional duties and in turn, develop a community spirit of inter -generational camaraderie. MU(HISTIIDY 1988-1999 CoordinatorlVolunteer Services, Lake Oswego Public Library, Lake Oswego, Oregon Half-time employee required to attend weekly meetings of professional staff. Recruit, Interview, Create job descriptions via Staff needs, Dismiss volunteers, Evaluations and Documentations. Plan & organize volunteer recognition events. 1951-1953 Hospital Librarian, Providence Hospital, Portland, Oregon Purchase, Catalog & Classification, Teach classes on How to Use the Library, Organize convocation activities for student nurses and Delegate duties to part-time aide. 1948-1951 Hospital Librarian, St. Marys Hospital, Wausau, Wisconsin Same as above except for part-time aide but including daily bedside service in the hospital and attending the monthly medical library board meetings. EDWAMN 1943-1947 B. S. in Library Science and Minor in English 1988-1990 CVA (Certification in Volunteer Administration) 081 W ATTACHMENT 3 RECEIVED 1999 DEC 3 0 AM 11: 4 4 CITY OF LA QUINTA CITY CLERK'S OFFICE December 28, 1999 June Greek, La Quinta City Clerk P.O. Box 1504 LaQuinta, Ca. 92253 Dear Ms. Greek: I would like to be considered for the position on the Riverside County Free Library Advisory Committee. I have lived in La Quinta since 1994. I am an avid reader and have always taken advantage of the library system wherever my family and I have lived. I also helped instill in my now adult children a love of reading by taking them with me from the time they were very young. I firmly believe their interest in reading gave them a definite advantage as they went on to college. Even though I prefer non-fiction, I read a wide variety of material and have a sizeable "library" in my home. I continue to have a great interest in learning, even though my formal education is behind me. I am a Registered Nurse of many years experience and work part-time at a local clinic. I specialize in staff development, which involves teaching not only nursing staff, but lay people as well. I also am somewhat computer literate and use the internet for research and general interest. I believe that I would bring an open mind and (hopefully) a fresh perspective to the committee. Thank you, Sincerely, Sally Martin 52980 Avenida Vallejo LaQuinta, California 92253 (760)771-1333 E-mail: Dnksnsally@aol.com Qi 007 ATTACHMENT 4 —' JAMES W. CALVIN, M.D. 47-515 Via Florence, La Quinta, CA 92253-2122 *R'EtEIVED `2000 JAPE - 4 AN 9: 4 2 CITY OF LA,QUINTA CITY GGERK'S OFFICE Monday, January 3, 2000 June Greek, City Clerk City of La Quinta 78-495 Calle Tampico La Quinta, CA Re: Vacancy on Library Advisory Committee, La Quinta Branch Dear Ms. Greek: 1 wish to apply for the vacancy as advisor to the La Quinta branch of the Public Library. The attached Curriculum Vitae gives my background. In summary, 1 retired about five years ago from the active practice on medicine and moved to this city. I have had but the slightest responsibility for a library, but needless to say, I have used many in my professional career. Most recently, I served on a trustee / director committee with monthly meetings for a hospital / charitable foundation in Santa Barbara, but four months ago my term expired so I am now free to serve elsewhere. I have been on several Boards, most having activities directly or indirectly related to medical care. I would be glad to meet for an interview. Sin 0.91 Telephone: (760) 771-5117 Fax: (760) 564-4840 April 15,1997 CURRICULUM VITAE JAMES WILLARD CALVIN, M.D. PERSONAL INFORMATION FORMER BUSINESS ADDRESS: Thoracic & Cardiovascular Medical Group, Inc. P. O. Box 3538, Ventura, California 93006-3538 Telephone: 805 / 648-3066 - voice mail only PRIMARY HOME ADDRESS: Telephone: Fax: SECONDARY HOME ADDRESS: Telephone: BIRTH PLACE / DATE: CITIZENSHIP / GENDER: MARITAL STATUS: CHILDREN: STEP -CHILDREN: MILITARY SERVICE: SOCIAL SECURITY NO: MEDICAL LICENSE: EDUCATION 47-515 Via Florence, La Quinta, California 92253; 760 / 771-5117 760 / 564-4840 528 San Ysidro Road, Santa Barbara, California 93108; 805 / 969.0956 Oakland, California / December 7,1929 United States / Male Married (wife - Carrie McCord Calvin) Carolyne Louise Mumford, Frances Elizabeth Calvin, Sophie Anne Calvin Sutton Louis Roley, Trenace Carman Roley Flight Surgeon, 1st Lieutenant > Captain, U.S. Air Force December 1956 - December 1958 Duty Stations: Alabama & Texas: December 1956 - April 1957 training Taipei, Taiwan: April 1957 - June 1958 Military Assistance and Advisory Group Suffolk AFB, N.Y.: June 1958 - December 1958 Hospital Commander 568-28-5697 California, August 24,1956 (G 003683) SECONDARY: Piedmont High School Piedmont, California 1943 - 1947 (Diploma, 1947) UNIVERSITY: Stanford University Stanford, California 1947 - 1951(B.A., 1951) MEDICAL SCHOOL: McGill University, Faculty of Medicine Montreal, Quebec, Canada 1951-1955 (M.D., C.M.,1955) INTERNSHIP: Stanford University Service, City & County Hospital (now San Francisco General Hospital) San Francisco, California July 1955 -1956 RESIDENCIES: Assistant Resident, Department of Surgery, Stanford University Hospitals Stanford, California July 1959 - July 1963 092 009 James Willard Calvin, M.D. April 15,1997 EDUCATION (continued) RESIDENCIES (continued): Chief Resident, Department of Surgery, Stanford University Hospitals July 1963 - July 1964 FELLOWSHIP: National Institutes of Health Research Fellow, Department of Surgery, Stanford University, July 1960 - July 1961 ACADEMIC APPOINTMENTS Lecturer in Physical Science (Astronomy) & Laboratory Asst. (Chemistry), Menlo College, March -June, 1951 Acting Instructor, Department of Surgery Stanford University, July 1963 - July 1964 BOARD CERTIFICATIONS National Board of Medical Examiners Certification # 32711 Date: July 2,1956 American Board of Surgery Certificate # 12488 Date: May 19,1964 Board of Thoracic Surgery Certificate # 1395 Date: March 28,1965 American Board of Surgery - Special Qualifications in General Vascular Surgery Certificate # 71 „ate: November 18, 1983 Gt4G. PRIVATE PRACTICE EXPERIENCE Sansum Medical Clinic (group practice) Santa Barbara, California, July 1964 - April 1966 Thoracic & Cardiovascular Medical Group, Inc. (solo practice) Ventura, California, April 1966 - August 1995 QTHERAPPOEVI?IENTS Speciality Reviewer, California Medical Review Inc. (California's PRO) 1965-1985 Member, Board of Directors, Rehabilitation Institute of Santa Barbara, 1994-present Member, Board of Trustees, Rehabilitation Institute of Santa Barbara, 1996-present Member (proposed), Scientific Advisory Council, Ramus Medical Technologies, Carpinteria, California, 1996-present PAST HOSPITAL STAFF AFFILIATIONS Ventura County Medical Center, Ventura, CA Active Staff,1966-1995 Chairman, Research Committee 1971-1974 Director, Research Foundation 1971- 1978 Board of Editors, Journal of General Hospital,1979 -1982 Chairman, Institutional Review Board 1986 -1995 Chief of Surgery 1970 & 1977 093 2 Q1� James Willard Calvin, M.D. April 15,1997 PAST HOSPITAL STAFF AFF JATIONS (continued) Community Memorial Hospital, Ventura, CA Active Staff,1966-1995 Director of ICU 1976,1978 & 1991 Co -Director of Non -Invasive Vascular Laboratory, 1977 - 1995 Chairman, Emergency Room Committee 1987 Chairman, AIDS Committee 1987 - 1989 Chief of Surgery 1976 & 1987 Liaison, Building & Grounds Committee 1990 - 1994 Voting member, Board of Trustees for 1993 - 1995 Chief of Staff - elect 1993 Chief of Staff - 1994 Santa Paula Memorial Hospital, Santa Paula, CA Courtesy Staff, 1966-1995 PRESENT HOSPITAL STAFF AFFILIATION Community Memorial Hospital, Ventura, CA Honorary Staff past and present American Association for the Advancement of Science Member American Cancer Society, Ventura County Chapter Member Board of Directors 1969 - 1972 American College of Chest Physicians Fellow American College of Surgeons Fellow Representative for Hospitals of Ventura County, California 1980 -1987 American Heart Association, Council on Cardiovascular Diseases Member American Lung Association Member American Medical Association Member American Thoracic Society Member California Medical Association Member International Cardiovascular Society, North American Chapter Member North American Society for Pacing & Electrophysiology Member Samson Thoracic Surgical (Western Thoracic Surgical Association) Member 3 -011 • James Willard Calvin, M.D. April 15,1997 SOCIETY MEMBERSHIPS (continued) Society for Clinical Vascular Surgery Member Society for Thoracic Surgeons Member Southern California Vascular Surgical Society Member Ventura County Heart Association Member President 1970 -1971 Ventura County Medical Society Member Medical Review Committee 1971- 1987 Board of Governors 1975 - 1981 President 1979 SCIENTMC PUBLICATIONS 1.** "Thrombophlebitis of the Lower Limb" McGill Medical Journal, October 1954 2. "Protective Effect of Hypothermia in Cerebral Ischemia; Selective Brain Cooling in the Human" Surgery, July 1962 3.* "Renal Artery Injection in Animals" Stanford Medical Bulletin, 1963 4. "Proximal Coronary Artery Obstruction; Trans -aortic Endarterectomy" New England Journal of Medicine, July 1964. 5. "Mediastinal Biopsy of Indeterminate Pulmonary and Mediastinal Lesions" Journal of Thoracic & Cardiovascular Surgery, March 1965 6. "Mediastinal Biopsy for Indeterminate Chest Lesions" Thorax, March 1966 7.* "Mediastinal Biopsy. The Direct Approach" The American Surgeon; January 1967 8.* "Clinical Application of Parasternal Mediastinotomy" Archives of Surgery, April 1971 9.* "Parasternal Mediastinal Exploration to Evaluate Resectability of Thoracic Neoplasms" Annals of Thoracic Surgery, October 1971 10. Comment to "Transmediastinal Permanent Ventricular Pacing" Annals of Thoracic Surgery, August 1972 11.* "Transmediastinal Approach for Permanent Cardiac Pacemaking" A movie film, April 1973 12.** Comment to "Initial Experience with Sutureless Screw -in Electrodes for Cardiac Pacing" Annals of Thoracic Surgery, August 1973 095 4 O1? James W. Calvin, M.D. April 15,1997 SCIENTIFIC PUBLICATIONS (continued) 13. Comment to "Advantages of Transthoracic Placement of Permanent Cardiac Pacemaker Electrodes" Journal of Thoracic & Cardiovascular Surgery, January 1975 14.* "Permanent Atrial Pacing, Epicardial Approach" A movie film, July 1975 15.* "Parasternal Mediastinal Approach for Permanent Cardiac Pacemaker Implantation" Chest, September 1975 16.* "Permanent Atrial Pacing: Epicardial Approach, 'Pinch -on' Electrodes" Archives of Surgery, June 1976 17. "Perfusion Lung Scan Patterns in One Hundred Patients with Bronchogenic Carcinoma" Journal of Thoracic & Cardiovascular Surgery, August 1976 18.** "New Surgical Technique for Implantation of Heart Pacers for Control of Arrhythmia" Audio Cassette, ICU 1108 International College of Surgeons, December 1976 19 ** "Thoracoscopy and Intrathoracic Extrapleural Lipoma" (Letter to Editor) Chest, January 1977 20.** Comment to "Surgical Treatment of Supraventricular Tachyarrhythmias" Journal of Thoracic & Cardiovascular Surgery, April 1977 21.** Comment to "Multiorgan Scans for Staging Lung Cancer: Correlation with Clinical Evaluation" Journal of Thoracic & Cardiovascular Surgery, May 1977 22.** "Intraoperative Pacemaker Electrical Testing" Annals of Thoracic Surgery, August 1978 23.** "Intraoperative Electrical Testing" American College of Surgeons Clinitape Library (category: Cardiac Surgery, Pacemakers) Cat. No. 0604 (C78-PG4) October 1978 24.** "The Importance of Impedance in Pacemakers" (Letter to Editor) Chest, October 1979 25.** "Gruntzig Arterial Dilation" Journal of Ventura County Hospital, November 1979 26.** Comment to "Why Operate on Fibromuscular Dysplasia" Arch Surgery volume 115, November 1980 27.** Comment to "Complications Following Percutaneous Transluminal Angioplasty" American Journal Surgery, July 1981 28.* "Dilation with Gruntzig Balloon Catheter for Peripheral Arterial Disease - Initial Experience in a Community Hospital" Angiology, January 1982 * Primary author ** Solo author C96 5 013 ATTACHMENT 5 Michelle L 1118IMe11 78-780 Castle Purses Drive La Quutta, CA 92253 Home Phone 760-564-8773 Email mdaicmo@aoLoom January 06, 2000 June Greek City Clerk, P.O. Box 1504, La Quinta, CA 92253 Dear Ms. Greek, I believe my experience and solid record of achievement make me an ideal appointee to the Riverside County Free Library Advisory Committee. My husband and I re -located to La Qmnta from Tucson, Arizona in June, 1999. My husband accepted a corporate transfer. I regretfully resigned my position with the University of Arizona Library. I have decided to stay home and raise our daughter full-time. However, the opportunity to serve on the Riverside County Free Library Advisory Committee would afford me the opportunity to continue to contribute to the Library community. I have over 10 years of Library experience. As my enclosed curriculum vitae indicates my experience includes planning, policy development and implementation at both the library and consortium levels. I have a great deal of energy and a commitment to the success of libraries. Please call me at (760) 564-8773 if you need further information about my experience and interest. Sincerely, Michelle S. Clairmont Eric: 1 097 �14 MICHELLE S. CLAIRMONT 78780 Castle Pines Drive La Quinta, California EDUCATION Master of Library and Information Studies,1992 Dalhousie University, Halifax, Nova Scotia, Canada Bachelor of Arts - History, Political Science, 1988 Dalhousie University, Halifax, Nova Scotia, Canada EXPERIENCE 1. University of Arizona, Science -Engineering Library Telephone 760-564-8773 Librarian, Science Engineering Team, November 1996 March 1999 Science -Engineering Team, member. - Responsible for: • Subject specialist assigned to the following subject areas and departments: Aerospace and Mechanical Engineering; Agricultural and Biosystems Engineering; Civil Engineering and Engineering Mechanics; Hydrology and Water Resources; and Soil, Water and Environmental Sciences. • Provide high level, in-depth reference assistance in these subject areas • Teach research methods and provide specialised bibliographic instruction to students and faculty in my assigned departments. • Management and development of library resources, in all formats, in my assigned subject areas. • Undergraduate service contribution via service at the Science -Engineering reference desk and teaching Internet and web instruction classes. Accomplishments: • Prepared and presented a demonstration of Science Citation Index to the deans and department heads of the University of Arizona School of Engineering. • Assisted in the development of criteria and Subject Reallocation of SET • Successfully negotiated to participate in a national trial of NTIS electronic document delivery service. • Served on 5 librarian selection search committees. Two for Team Leader positions. • Assisted in creation of a Vision Statement for the Science -Engineering Team. • Organised a full -day Team Building activity for Science -Engineering Team Li ' 015 Michelle S. Clairmont • Effedive Meetwgs Subteam, member - Developed and implemented plan for building team community and interdependence, and for addressing issues of ineffectiveness in meeting management. Paired reports and cluster reports increased team members' awareness of ongoing activities in the team. Work products included: improved topic summary form, improved meeting agenda chart, new mechanism for evaluating confidentiality of team issues, presentation on decision -making options. Use of these tools and techniques resulted in better preparation and more streamlined, productive meetings wherein team members are more prepared and more engaged, and work is accomplished. Identification of expected outcome and type of decision needed has led to greater efficiency, and a shared understanding of the importance of the topic at hand. Housekeeping and Administrative Activities Subteam, member As a group, we developed and implemented strategies for dealing with routine team work, establish team operating principles, and address team effectiveness issues. Coordinated operational and 1 time funding requests. Hired new temporary librarian (solicited input from team members regarding fill-in behind staffing needs; analyzed input and developed chart representing source and extent of need; estimated specific FTE requirements; wrote job description; served as selection committee). SET obtained sufficient support for temporary librarians so that team members spend more time in activities directly addressing customer needs. • Acted as external liaisons when team decisions affected other teams or the Library. • Developed new time negotiation worksheet to facilitate team decision -making when team members are selected for library -wide or universitywide activities. Access 2000 Team, Team Leader, July 1997 March 1999 Responsible for: • Redesign of the University of Arizona Library Information Gateway Accomplishments: With 5 member team, successfully redesigned a new University of Arizona, Information Gateway. Conducted 12 usability studies with students to design a usable system. Digital Library Initiatives Team, Member, August 1998 March 1999 Responsible for: Identify needs and opportunities for development of knowledge management projects. Design, develop and implement knowledge management tools. In addition, the incumbent has been selected by teammates to serve as the team's Strategic Work Activities Coordinator for Knowledge Management. 1016 Michelle S. Clairmont 2. Technical University of Nova Scotia, Library Head of Information Services, 1993-1996 Responsible for: • Management and scheduling of the Reference Services department • Management of the reference collection • Management and co-ordination of Interlibrary Loans Department • Planning and organising Bibliographic Instruction Programs • Directing a staff of 2 full-time Library Clerks; 1 full-time librarian • Information Consultant with TUNS Library Research Service (TLRS), a fee -based information service for architects, computer scientists and engineers • Primary on-line database searcher/Researcher • Acting for the Head of Public Services in her absence Accomplishments: • Assisted in the design and establishment of a professionally staffed reference service for students, faculty and industry • Established and authored a reference department policy for all Librarians to follow • Developed a Reference Procedures Manual which includes an orientation/training plan and an extensive resource guide • Assisted in the design, planning, implementation, and promotion of the TUNS Library Research Service • Participated in a full Bibliographic Instruction Program —including both basic library orientation for new students and full research skills workshops for senior students • Reorganised the duties and training of Interlibrary loan staff to increase efficiency of service to students, faculty and other libraries 2. Technical University of Nova Scotia, Library Librarian Subject Specialist for Agricultural, Civil, Food Science, and Industrial Engineering Departments, 1993-1996 Responsible for: • Development and management of the Library collection in the subject areas of agricultural engineering, civil engineering, food science, and industrial engineering • Management of the acquisitions fund for the above subject areas • Bibliographic and research skills instruction in the subject areas and sources specific to the above subject areas Accomplishments: • Developed Library Collection Policies for Agricultural, Civil, Food Science and Industrial Engineering disciplines' 1 Michelle S. Clairmont • Assisted in composing the TUNS Library Collection Policy 3. iSTAR Internet Inc. World Wide Web Editor, Engineering subject specialist for True North, 1996-1997 Responsible for: True North is an Internet navigator arranged by subject categories. I reviewed and selected the engineering sites for the benefit and ease of use of iSTAR subscribers. 4. Technical University of Nova Scotia, Library Reference Librarian and Head of Circulation, 1992-1993 Responsible for: • Providing reference service when support staff requested it • Planning, co-ordination and direction of Circulation area • Directing and training a staff of 5 library clerks and 7 student assistants • Cataloguing monographs according to Anglo-American Cataloguing Rules • Managing the flow and deposit of all cash income for the Library • Managing CD-ROM Workstations Accomplishments: • Developed and implemented a circulation procedures manual 5. TAVEL Limited, Dartmouth, N.S. Information Systems Co-ordinator engineering consulting firm, 1991-1992 Responsible for: • Management of local area network (16 Macintosh computers) • Responsible for all company project/proposal research • Systems analysis and improvement Accomplishments: • Designed and implemented computerised business information systems • Designed and implemented a standardised technical library system • Designed and implemented a unique classification and indexing system for TAVEL's multidisciplinary material • Created a local area network access database with Boolean search capabilities • Development and implementation of standardised office communications Michelle S. Clairmont 6. Technical University of Nova Scotia, Library Library Clerk III, 1988-1991 Responsible for: • Ordering, receiving and invoicing monographs and serials using GEAC automated acquisitions module • Maintaining written and verbal correspondence with all library associated vendors Accomplishments: • Assisted in implementing GEAC automated Acquisitions module • Trained new staff member to work in this Technical Services department • Assisted in the MARC coding of serials for major retrospective conversion project 7. Canadian Imperial Bank of Commerce, Bayer's Road Branch, Halifax, N.S. Current Account Representative and Public Business Representative (PBR), 1984-1988; 1990-1991 (part-time and full-time while conducting formal post secondary education) Responsible for: • Advising customers of investment options and negotiating the sale of RRSP's, GIC's, Term Deposits, etc. • Attended to the daily maintenance of current accounts as a treasury officer • Responsible for daily deposits, ordering currency and clearing excesses with the Bank of Canada • Ensuring that all branch debits and credits balanced at days end HONOURS AND AWARDS Northern Exposure to Leadership participant, nominated and sponsored by Canadian Library Association, 1994 Dalhousie University Graduate Studies Fellowship Award, 1992 Student to Canadian Library Association Conference Award, 1991 Treasurer, elected life officer of Dalhousie University's graduating class of 1988 SCHOLARLY PRESENTATIONS • Clairmont, Michelle and J. Martinez, "The Virtual Environment", Internet Librarian `98 (2nd Annual). Monterey, California, November 2-5, 1998. 019 Michelle S. Clairmont • Martinez, Joanne and Michelle Clairmont, "Virtualing Services at the University of Arizona: A Case Study", Computers in Libraries `98 (13th Annual). Arlington, Virginia, March 1998. • Clairmont, Michelle, Ruth Dickstein and Victoria Mills, "Testing for usability in the design of new information gatewayEIDEIET, Living the Future II (2nd Biannual). Tucson, Arizona, April 1998. • Clairmont, Michelle, Ruth Dickstein and Vicki Mills, `Design issues: testing for usability in the design of a new information gateway" presented to the MIS 441 class (System Design Issues), University of Arizona. Tucson, Arizona, July, 1998. • Clairmont, Michelle, "What is Librarianship?", Canadian Association of University Teachers, Librarians Conference. Halifax, Nova Scotia, November 26-28, 1992. • Clairmont, Michelle and Sharon Murphy, "Charging into the Future: How to Plan, Implement and Market a fee -based Research Service", Atlantic Provinces Library Association Conference. Charlottetown, Prince Edward Island, May 25-27, 1995. • Clairmont, Michelle, "Charging into the Future: How to Plan, Implement and Market a fee -based Research Service", Nova Scotia Library Association Conference. Truro, Nova Scotia, October 13-15, 1995. PROFESSIONAL ACTIVITIES • Member, Living the Future H Conference Planning Committee, 1997-1998 • Member, Technical University of Nova Scotia Faculty Association Executive, 1993-1996 • Novanet Library Consortium —Policy Making Committee for the 14 member University Libraries ❖ Chair, Novanet Document Delivery Working Group, 1995-1996 ❖ Member, Novanet OPAC Subcommittee, 1992-1996 ❖ Member, Novanet Circulation Subcommittee, 1988-1990; 1992-1993 ❖ Member, Novanet Bibliographic Instruction Subcommittee ad hoc, 1992-1993 PROFESSIONAL AFFILIATIONS 1. Member, American Library Association 2. Member, Special Library Association 4. Member, Canadian Library Association 6. Vice President and President, Canadian Association of Special Libraries and Information Services, a division of the Canadian Library Association, 1995-1996 0 Vti� Tiht 4 4 Q" COUNCIL/RDA MEETING DATE Consideration of Community Services Grant Requests RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 3 February 1, 2000 CONSENT CALENDAR: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: STUDY SESSION: PUBLIC HEARING: The Special Project Contingency Account #101-251-663-000 has an uncommitted balance of $11,619 as of this report, as provided in Attachment 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 2, 1999 City Council meeting, the City Council approved changes to the Community Services Grant process, as outlined in Attachment 2. The changes were implemented per City Council direction. Change #3 to the process states that the Community Services Grant (Grants) requests will be reviewed by the City Council on a quarterly basis. The first meetings of February and May have been designated for review of the Grants received. Only one request has been submitted for City Council consideration as of this report. This request is from the Desert Valley All Star Mavericks for sponsorship to a national cheerleading competition in Orlando, Florida, as provided in Attachment 3. There are 25 members of the squad and the cost for each member is approximately $1,000. The official Community Services Grant application is provided as Attachment 4, for consideration. 1 JA FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize a Community Services Grant request for the Desert Valley All Star Mavericks cheerleading squad in the amount of $1,000 for one member from the Special Projects Contingency Account; or 2. Authorize a Community Services Grant request for the Desert Valley All Star Mavericks cheerleading squad in the amount of $2,000 for two members from the Special Projects Contingency Account; or 3. Authorize a Community Services Grant request for the Desert Valley All Star Mavericks cheerleading squad in an alternate amount from the Special Projects Contingency Account; or 4. Do not authorize a Community Services Grant request for the Desert Valley All Star Mavericks cheerleading squad from the Special Projects Contingency Account; or 5. Provide staff with alternative direction. Resp eFtfully tubmitted, Dodie Horvitz; Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. 1999-2000 Community Services Grant Balance 2. City Council Meeting Minutes of November 2, 1999 3. Request from Erica Kristin Zappettini 4. Community Services Grant Application from the Desert Valley All Star Mavericks S:\Community Services\CCReports\CC.027.wpd IL' 002 ATTACHMENT 1 1999-2000 Community Services Grants SPECIAL PROJECTS CONTINGENCY ACCOUNT #101-251-663-000 Date Organization Amount Balance 7/1/99 Beginning Balance $54,369 7/20/99 La Quint Arts Association $4,000 $50,369 Liability Insurance for Gallery 9/8/99 La Quinta High School Foundation $5,000 + $5,000 $40,369 With a commitment of $5,000 when matching funds are acquired. 9/8/99 Coachella Valley Concerts Association $5,000 $35,369 Concerts for Desert Sands Students 9/21/99 Explorer Post #503 $6,000 + $6,000 $23,369 With a commitment of $6,000 when matching funds are acquired 9/21/99 Community Blood Bank Center, Inc. $1,000 $22,369 For purchase of up to three calibrated weights 11/22/99 Reconciliation Report Received 10/5/99 Triangular Adoption Program $2,200 $20,169 10/5/99 Simon Motors Plaque $300 +/- $19,869 11/2/99 CVAG-Census 2000 Coordinator $5,000 $14,869 11/16/99 Complete Count Committee Promotional $3,000 $11,869 Items 12/21/99 Friends of the Desert Mountains $250 $11,619 Five Quail Habitat Acre Adoptions COACHELLA VALLEY RECREATION AND PARK DISTRICT OKTOBERFEST #101-251-663-537 7/1/99 Beginning Balance $2,200 10/5/99 CVRPD Oktoberfest $200 $2,000 1-:911 CIO 004 FRITZ BURNS POOL #101-251-663-539 7/1/99 Beginning Balance $3,000 9/8/99 Coachella Valley Recreation & Park District $2,028.66 $ 971.34 (September Pool Hours & Answering Machine) I o3�7 005 City Council Minutes BUSINESS SESSION ATTACHMENT 2 4 November. 2, 1999 1. CONTINUED CONSIDERATION OF A RECOMMENDATION OF THE HISTORIC PRESERVATION COMMISSION FOR THE ALLOCATION OF FUNDS IN AN AMOUNT NOT TO EXCEED $10,000 TO HIRE A CULTURAL RESOURCES CONSULTANT TO PREPARE GUIDELINES FOR THE CURATION OF ARCHAEOLOGICAL COLLECTIONS. There were no changes to the staff report as submitted to the City Council by the Community Development Department and on file in the City Clerk's Department. MOTION - It was moved by Council Members Sniff/Henderson to -continue the matter of hiring a Cultural Resources Consultant for the curation of archaeological items to December 7, 1999. Motion carried unanimously. MINUTE ORDER NO. 99-150. 2. CONSIDERATION OF APPROVING THE "ART IN THE GARDEN" EVENT TO BE HELD BY THE LA QUINTA ARTS ASSOCIATION AT 51-351 AVENIDA BERMUDAS ON NOVEMBER 20, 1999. APPLICANT: LA QUINTA ARTS ASSOCIATION. Mr. Herman, Community Development Director, advised that the La Quinta Arts Association is requesting to have an "Art in the Garden" event on November 20, 1999 from 10:00 a.m. to 4:00 p.m. Elaine Reynolds, 49-294 Avenida Vista Bonita, advised that she was available to answer questions. MOTION -.It was moved by Council Members Sniff/Henderson to approve the request of the La Quinta Arts Association to hold one event on November 20, 1999, subject to conditions of approval and authorize staff to approve any future events with authorization from the Chamber of Commerce. Motion carried unanimously. MINUTE ORDER NO. 99-151. 3. CONSIDERATION OF THE COMMUNITY SERVICES GRANT PROCESS. Ms. Horvitz, Community Services Director, asked for direction regarding the Community Services Grant process, and noted that recommendations from the October 5' study session are outlined in the staff report. 10 13, 006 City Council Minutes 5 November 2, 1999 Council concurred on taking up the recommendations one at a time. Recommendation #1 - requirement to provide checking account information with at least two authorized signatures on the account. Council Member Sniff didn't have a problem requiring two signatures. Council concurred. Recommendation #2 - requirement to provide documentation of financial solvency such as copies of bank statements. Council Member Henderson felt that a year-end bank statement• would be beneficial in addition to the last three bank statements, noting that it would show that the organization is functional and has been in existence for a while. Mayor Pena agreed, and felt that the application should be typed, noting that computers are available at both the Senior Center and the library. He also felt that the application should contain a discrimination clause. Ms. Honeywell, City Attorney, advised that a statement of non-discrimination could be added, similar to what is in the City contracts. Council concurred on requiring the last three bank statements, a year-end bank statement, a typed application, and a statement of non-discrimination clause. Recommendation #3 - quarterly consideration of grant applications. Council Member Sniff didn't have a problem with it. Council Member Adolph pointed out that quarterly versus annually means more work for staff. He supported twice a year. Council Member Henderson noted that under the current process, the applications are dealt with all year long. In response to Council Member Perkins, Ms. Horvitz advised that applicants will be notified of the need to return their applications two weeks prior to Council's consideration. 1 Council concurred on a quarterly consideration of applications. 007 City Council Minutes 6 November 2, 199! Recommendation #4 - Council to serve as reviewing body. Council concurred on staff reviewing the applications for completeness am submitting to Council for consideration. Recommendation #5 - ineligibility if CDBG award is made in same fiscal year Council concurred on organizations oeing ineligible for a Community Services Grant if they have received a Community Development Block Grant the same fiscal year. Recommendation #6 - matching funds required for amounts over $1,000. Council Member Sniff felt that it's too demanding, restrictive, and unnecessary. Council Member Perkins agreed. Mayor Pena felt the intent was to keep organizations from looking to the City as their sole source of funding. Council Member Sniff suggested raising the limit. Council Member Adolph agreed, and suggested $2,500. After a brief discussion, Council concurred on requiring matching funds for any amount over $2,500. Mayor Pena wished to have the specific purpose or need listed on the application. Ms. Horvitz advised that the "Needs Statement" can be modified. Recommendation #7 - require matching funds for "seed" money. Council Member Henderson didn't feel "seed" money should be provided unless the organization provides three months of bank statements. Council Member Perkins suggested requiring matching funds for any requests for "seed" money. Council Member Henderson didn't have a problem with that. 008 City Council Minutes 7 November 2, 1999 Council concurred on requiring matching funds for any amount requested for "seed" money. Recommendation #8 - establishing a funding cap. Council Member Perkins preferred leaving it at Council's discretion. Council Member Sniff felt it's unnecessary. Council concurred on not setting a funding cap. Recommendation #9 - limit organizations to non-consecutive years of funding. Council Member Perkins was opposed to the limitation. Council Members Adolph and Sniff agreed. Council concurred on not setting _a limit for non-consecutive year funding. Ms. Horvitz summarized the changes as follows: applications must be typed ,J and submitted with copies of last three bank statements, in addition to a year- end. bank statement and contain a non-discrimination clause; funding requests over $2,500 will require matching funds and any funding requests for "seed" money will require matching funds within the same fiscal year; and the "Needs Statement" will be modified to require specific details on funding need. Recommendations #8 and#9 are deleted. MOTION - It was moved by Council Members Sniff/Adolph to approve the following changes to the Community Services Grant process: application must be,typed, include copies of the last three bank statements and a year-end bank statement, and contain a non-discrimination clause; funding requests over $2,500 require matching funds and any funding requests for "seed" money require matching funds within the same fiscal year; and the "Needs Statement" will be modified to require specific details on funding need. Motion carried unanimously. MINUTE ORDER NO. 99-152. 4. CONSIDERATION OF A REQUEST FROM THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) FOR A CONTRIBUTION OF $5,000 TQWARD A CENSUS 2000 COORDINATOR. Ms. Casillas, Management Assistant, advised that CVAG has requested that the cities contribute $5,000 each toward the hiring of a Census 2000 Coordinator. ' 009 Erica Kristin Zappettini 49-010 Tango ct. La,Ouinta, CA 92253 ATTACHMENT 3 (760) 771-2937 January 5, 2000 Mayor John Pena 78-495 Calle Tampico La Quinta, CA 92253 Re: Sponsorship for Erica Zappettini representing the DVAS Mavericks Dear Mayor Pena: My name is Erica Zappettini and I am a member of the Desert Valley All Star Cheerleading program. Our All Star Squad represents the entire Coachella Valley at local events, as well as competitions throughout Southern Califprnia. DVAS cheerleaders consist only of the best and dedicated teenagers who reside and attend schools in La Quinta, Indio, Palm Desert, Cathedral City, Palm Springs, and Yucca Valley. We kicked off the season at our first competition in October, at Raging Waters in San Dimas, and earned a close second place. On November 22n we qualified for National in Orlando, Florida, March 10 — 14, 2000. We are the first team in the valley to qualify for a nationwide competition. We will only be able to represent our Valley at the National Championships (which will be seen on ESPN) if we are able to raise enough funds. We are individually approaching our communities for support. The cost for each member is approximately $1,000. 1 would appreciate any support you are willing to provide. I am also enclosing a team photograph, along with my personal photograph. DVAS would be more than happy to perform for any events the City is holding. Please call me at the above telephone number if you would like further information. Thank you for your time and consideration. I look forward to hearing from you soon. Sincerely, Erica Kristin Zappettini 010. Friday, December 24, 1999 B3 SCHOOL NOTES Valley cheerleading team to compete in nationals PALM SPRINGS — The Desert Valley All -Star Cheerleading Team recently won first place honors at the Uni- versal Cheerleading Association re- gional competition in San Diego. The team of 22 girls and four boys also earned a bid to compete in Orlando, Fla., at the National All - Star Cheerleading Competition March 10-14. The competition will be televised on the ESPN cable network The cheerleading team is believed to be the first from the desert area that has qualified for and will compete in a nationwide event of this caliber. The team represents the Coachella Valley in various competitions and community events. This year's team has won high honors at United Spirit Association and Spirit Club's sum- mer training camps. The team is raising funds to pay the approximately S25,000 needed to make the trip to the Florida na- tionals. Information: 322-9411 113 Desert Valley All Star Cheer 68145 Marina Road Cathedral City, CA 92234 To Whom It.May Concern: Our names are Amy Grey and Tammie Marson and we are the Head Coach and Director of the Desert Valley All -Star "Mavericks". Our competition season began in October with a "Kick -Off" competition held at Raging Waters in San Dunas. The team earned a close second place. On November -nd we won first place in our division and qualified for the ESPN-televised National All -Star Cheerleading Championships held in Orlando, Florida, March 10-14 h. The trip to Florida is going to cost approximately S30,000 and we have begun to reach out to the community to help the 26-member team reach their goal. It will be the first time ANY cheerleading team has qualified for and will be competing in a nation-wide competition of this size out of state. Our team is the only one of its kind in our desert area corrununity. The D.V.A.S. is a Coachella Valley competitive cheerleading team that provides a quality team program with an advanced and challenging atmosphere for the serious and competitive cheerleader. The team is unique in that it allows for the valley's cheerleaders to work with and get to know students from other middle and high schools while becoming a part of a composite "desert team" which represents the Coachella Valley throughout the local area. California, and the United States in various functions and competitive events. Being a part of the D.V.A.S. also allows another positive alternative to teenagers and encourages them to become involved in the community while representing the youth of the area. The team presently consists of 22 girls and four boys The team members are grades 8-12 and represent the finest in cheerleading from throughout the 01.i valley. Over half of the team members are also active with their respective high school teams. The team practices two times weekly throughout the year. They earned superior ratings in all evaluations at two summer training camps attended and laid a strong foundation with their impressive talent and team unity. Needless to say, we are excited about our competition season and our chances for doing extremely well. Since we are a non-profit, all-star team, we are reliant on the generosihy of the communities we represent. Our members fund -raise throughout the year to help pay for uniforms, training camp, competition entry fees, and travel. The trip to Florida is a team goal that has existed since our inception almost three years ago. It wasn't until this year that the goal has seemed.within our reach. With our first place finish at the recent Universal Cheerleading Association regional competition, we not only earned a bid to compete in Florida, we also beat out larger, more established programs. We are proud to say, the future looks very bright. As we mentioned earlier, we have begun to seek community support through sponsorships and donations. We would appreciate any support your corporation would be willing to provide. Please contact us if you should need any further information or would like to personally meet and observe the team in action. Thank you in advance for your time and consideration. We hope to Bear from you soon. Sincerely, ArIdo ey Heach Tarnmie Mar n Director We can be reached at the following: Amy Grey 327-5267 - or — Director Tammie Marson 322-941 1 I I F) 014 01/26/2000 12:35 7603283067 HOME iNSTEAU SENIOR2 PAGE 10 ATTACHMENT 4 �. 01124A2900 13:27 17607771231 L1 Cf_M PHITV SERVICE CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 99-00 Name of Organization: ^•esax� �'�� xP" �lZ-star -t,-jvt riCY.s" PAGE 03 Amount Requested: _ongn Contact Person: TanitiF s+arson, nirec.tar Meiling Address: r,3-.i e s "ari rtd- - _ City: C AL he6r. 1. Cit,! State: C.4. Zip Code; 92.230�.....— Phone No. (I6-r�) 322--9411. S01 f03 Taxpayer I.D. Number. Date Submitted- 1-25-09 Pending Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 117 GIs 01/26/2000 12.35 7603263067 HOME INSTEAD SENIOR2 PAGE 11 01 E24/20PO 1':27- 1707771231 LO 00MMJNITV SEFi/Ii=',E COMMUNITY SERVICES GRANT A"LICATION (Must be typed) 1. What is the overall purpose or goat of your organization? To vromote Community unity while represent ng the entire COaC PiiA Valley in ccampetitiye chPlerleadinQ throughout Cati.forriia and hpyorif 2. How long has your organization been in existence? 3 Years Months 3. Describe in general the activities or services of your organization: -la's pax'tjcj.>?.,,jt-�r, i n -f-MM W la .V vents such as narades - tree liC�4tjijnq and many oils other charitable events in addition to comt?etinq and representinq the valley. 4. How many people does your organization currently serve? No. of Youths No. of Adults No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth? 5+ . No. of Adults No. of Seniors 6. How many people served this Fiscal Your will be Le Quints residents? No, of Youth„_ 1 1.) No. of Adults No. of Seniors 7. How many paid employesslvolunteers does your organization employ? Full timt employees Part time employees 1 Volunteers 2 8• Describe how your organization is managed and governed. Hardwork by head coach Amy Grey and Director Tommie rIarson 01/26/2000 12:35 7603283067 HOME 1NSTEAD SEN;OP2 PAGE 12 �1/2J12000 13:K7 17607771231 LCJ COMMi i 117,, ERVI'k E PAGE 05 w 9. Please provide information on your Executive Board members or contest person: eLlm�! Iis�t Home Ad rasa Phone Amy` ray dead Coach 68-145 Marina, C.C. 327-5267 �Tami Matson Director ,AB--IAF Tort»ggf—r Ia;II - 10. What is Your annusl schedule of events, and during what rnonths does your organization operate? 11. Do you charge admission, membership fee, dues, etc.? Yes No If yes, please describe, „gash chf ld "y S5-5 00 per month ty_ncawr — -- Cost Cf Facilities, insurance an(I 1 paid aSsitant, 12. What are your other sources of revenue for this funding year? City of Palm Desert $2 , 500.00 Conway Corporation $300.00 Individ I otaI NAWeldt5 Total Received Balance i 25.[tbo.on 6,300:00 $ 1$,704,00 $3,500.00 01/26/20@0 12:35 7603283067 HOME INSTEAD SENIOR2 PAGE 13 01'2A/�2099 13:27 17,607771211 Lii!='Zi_I1iMLIh1ITV $FP%ICE PAGE 116 13. Amount of money requested from the City of Ls Quintal S unsnec� Fi 14. Has your orgenilation been funded by the City of Le Quinta previously? Yes x No It yes, when Amount received 15. Please provide the name and address of the bank in which the organization's funds are kept: Bank of Arierica 6 O-A 15 Hwy 111, Cathedral Cif-'I� c'A - 16, Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individualsl: Name: Titie: Tammie Marson Director - Head Coach 17. Please provide, as an attachment, copies of the last three months bank statements as well as the lest year's December bank statement of the arganization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific; detailed reason or need for the requested funds and how these funds will be used, if awarded. Sep? Attached 01/26/2000 12:35 7603293067 HOME INSTEAD SENIOR2 PAGE 14 7i-07712::1 1 0 ::-C1N J-1IT1,' '3EP`, IC'E PA 7E 07 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will•bsnefit, The, kids who will attend this televised,cee+rt�'�"'�" as well as the Caache�l�ll� be' lz resen in another state. 20, Attach a copy of your Program Operating Budget for the current year. No budget exists 21. Non-profit organizations must attach a copy of the organizations current IRS Form 990. 123 01.Q 01/26/2000 12:35 7603283067 HOME INSTEAD SENIOR2 PAGE 02 Mrs. Array Grey Desert Valley All -Star Cheer 68145 Marina Road Cathedral City, CA 92234 January 24, 2000 Dear City of La Quinta: My name is Amy Grey and I am the head coach of the Desert Valley All - Star "Mavericks". The DVAS is the Coachella Valley's first and only elite, competitive cheerleading team. I am writing to you to see if your organization would be interested in assisting our team. This past November, the DVAS qualified for the ESPN-televised National All -Star Cheerleading Championships, to be held March 10-14"', in Orlando, Florida. We are reaching out to the community we represent to help us reach our goal (almost $30,000 for a team of 24 and coachesistaff). It will be the first time ANY chccrlcading team from our area has qualified for and will be competing in a nation-wide competition of this size and caliber. For your information, the DVAS team is unique in that it allows for the valley's cheerleaders to work with and get to know students from other middle and high schools while becoming a part of a composite "desert team" which represents the Coachella Valley throughout the local area, California, and the United States in various functions and competitive events. Being a part of the D.V.A.S, also allows another positive alternative to teenagers and encourages them to become involved in the community while representing the youth of the area. The team presently consists of 23 girls and two boys. The team members are grades 8-12 and represent the finest in cheerleading from throughout the valley. Over half of the team members are also active with their respective 01/26/2000 12:35 7603283067 HOME INSTEAD SENIOR2 PAGE 03 high school teams. The team practices two to three times weekly throughout the year. We have attended four competitions to date, earning two first places and two -second places. At the competition where we qualified for Nationals, we won first over a team that took second in Orlando last year. Needless to say, we are excited about our chances for doing well in Florida. Since we are a non-profit, all-star team, we are reliant on the generosity of the communities we represent. Our members fund -raise throughout the year to help pay for uniforms, training camp, competition entry fees, and travel. The trip to Florida is a team goal that has existed since our inception almost three years ago. It wasn't until this year that the goal has seemed within our reach. We would appreciate your organization's consideration towards backing our talented group of young adults. Please contact me (327-5267) if you should need any further information or would like to personally meet and observe the team in action. I also invite you to visit our web site (www,eteamz.com/dvasmavericks). Thank you in advance for your time and consideration. We hope to hear from you soon. Sincerely, Amy Grey Head Coach DVAS Mavericks I can be reached at the following: Amy Grey 327-5267 - or — Director Tammie Marson 322-9411 Desert Valley All -Star Cheer 12 021, 01i26r2000 12:35 7603283067 HOME INSTEAD SENIOR2 PAGE 04 Yourr Bank of America P.O. eox 3530 �u�ini�'ss..��yyChecking Rancho Gordove, G►857t1•a57o �� tA�emQ"l l"e 2-2 statement Perked: October t3 through November 8, 1888 ��nn�r�u�r�n��u�r��u��n��rn��°��iu�°��u�� Account Number: Z44f1.OZ09Z Dl:SERY YAt.LEY Ali STAR MAVERICKS At Your Servke 6e145 MARINA Rl) Call: 7®0-340-18eT, 24 hours, CAT1fE0RgL CITY CA 9Z234-3669 7 days s week 1Mritton Mquiirlas Sank of America Cathedra! City Branch PO $ox ST1>'9 San Frat►citw, CA 8f137.0001 O sury d Vvur Swinest Chtackh►g Account Bsgirtning Valance vn 10/19l99 #t37.i37 Total Depacite and Credits + 1,83T.88 Total Chedia, YYlthdrawsla, Trans[ers, Account Fes . 76a.S8 Servke Charpe - 10.00 EndMp QaHnce :1,188.t10 © Important IMtxmatkerr About Your Account Cuataner tirics 1888 Bank of Amerka apprvciatec your business and we enjoy serving you. Number of checks paid Y Number of 24 Mour Customer Service Calls $eH�ervice 0 Assisted 0 A monthly service charge was applied to your account because your balance was below the minimum balance oI iN,000 ar>d the average balance of iiE>,000. You can avdd this charge by meeting arts of the balance requirements for chit account or linking other BofA savings plan. and msetMp the iT,500 minimum combined balance or #15,000 average comtHned balance_ O hank d Aiworice News YEAR �000 tJPOATE: You can expect the tams level of service barn Vank of America now and Into the next millennium. 1?as syetema and software tl�at suppart this account statement haw airsiady been made ready for' year 2000, Fw more Mformation, visit ut at www.bankofamerica.comty2k wcall toN-h�se, 1-ti>ai1-86a-1111. TAIA - tOPM. Conserve your cash -and finance new equipment, Ask year Small Susfness Banker abort 100% firl#nCirlp. Looking for a 401(k) plan that will help you meet your needs? Ask your $mall Business Banker about the Bank of America 401(k) or visit your local Banlcinq Center. Available with special pricing through November 30th. Continued on next Pape oo�tairs.ar. � to Calitornla Pape 1 of Z 01/26/2000 12:35 7603283067 HOME INSTEAD SENIOR2 PAGE 05 MDo* of An w%a DESERT" VALLEY ALL STAR MAVERICKS Statement Period: October 13 through November 9, 1999 Account Nurnber: 24481-02032 d Meow* AcIlIft Dole 1500" PrseVIWIon ROWTnce 0 Debits Credits Dolly Balance 10/19 Check Printing Charge (includes Delivery Charges And Alt Applicable Taxes) 5 13.50 5124.11 10/20 Deposit # 998998 1190.00 $314.11 10124 Deposit $ 094,75 10/20 Deposit # 999983 71.00 10/26 Check Deposit Adjustment 56.00 51,127.88 t 1 /03 Deposit # 999994 5 364.00 s1,491.ee 11 /04 Check N 1 A49 1670.00 ....DepoNtIt LD^.l.LR3 1109 t 999992 $ 190.E 999992 99 290.09 25 11/Otl B 85.00 11/09 Monthly Service Charge 10.00 $1,19s.eo O Owk of AmeNae; In salowe To assist you in reconciling you► account, we have provided the following summary information. A reconciliation warkshwet is printed on the reverse of this page. Your ending balance from this statement........................................._.............................._. ....................;1,19t1.80 BSubtrad check printing charge Born your checkbook rooster .............. ............. --- ...... ............ ....... ............................... .... 13.50 Subtract the monthly service charge from your checkbook register....................................................................................... 10.00 00110110111.002.11110 California Page 2 of? 01/26/2000 12:35 7603283067 HOME INSTEAD SENIOR2 PAGE 06 1A Do* of Anwri" E90- Your Bank of America r'O. Box S."a Business Checking Rancho Cordova, G► 95741-3$30 _ Statement 2448 _ E 4-2 Sftlotwegt Period: November 10 through December 14, 1898 :�fen��r�rr��rtl�n�l�InM�uiltet�IlrilIlHl�elelele Acceuht Number: 24441.02032 nr�I DESERT VALLEY ALL STAR MAVERICKS At Your Servks 68145 MARINA RD Call: 760-340-1867, 24 hours, CATHEDRAL CITY CA 92234-3669 7 days a week Written Inquiries Bank of America �^-•^ Cathedral City Branch PO Box 37170 San Francisco, CA 94137-0001 Customer since 1998 Bank of America appreciates your business and we enjoy serving you. NOW 0 Summary of Your Business Checking Account Beginning Balance on 11/10/99 $1,198.80 Total Deposits and Credits + 1.992.20 Total Checks, Withdrawals, Transfers, Account fees - 1,459.00 Service Charge - 10.00 Ending Balance $1,710.00 17 Important Information About Your Account Number of checks paid 4 Number of 24 Now Customer Service Calls Self -Service 0 Assisted 0 A monthly service charge was applied to your account because your balance was below the rninimurn batanoe of $4,000 and the average balance of $8,000. You can avoid this charge by meeting one of the balance requirements for this account or linking other BofA savings plans and meeting the $7,500 minimum combined balance or $15,000 average combined balanow © Bw* of America News YGAR 2000 UPDATE: You can expect the same level of service from Bank of America now and into the next mitlennlum. The systems and software that support this account statement have already been made ready for year 7000. For more information, visit us at www,bankafamerica.com/y2k or call toll -free, 1.888.86D.1111, lam - 10pm. O Accoault Activity Date Poatad DestripOw Rafetonce ill Debits Credits Daily Balance 11112 Check M 1041 $ 720.00 11/16 DeposN ealem # ; 5478.a0 11/16 geposit 998981 260.00 280,00 11119 Check # 1043 S 194.00 $1,513.50 Continued on next page 00to9i7.00i.tla California Page 1 of 2 125 4 024 01/26/2000 12:35 7603263067 HOME INSTEAD SE"JIOR2 PAGE 07 H]Bw* Of Anwrim DESERT VALLEY ALL STAR MAVERICKS Statement Period: November 10 through December 14, 1995 Account Number: 24481.02032 O Aceevot Pxlvkyr Contlinuod ... o.t. Pasted osompllen RNNanca M Oabits Credits Deify balance 12/ti3 Deposit # 998889 8 317.50 $1, 319.50 12KM Gltecli 1044 5345.00 $1,037.00 12/08 Check 1048 1 200.00 12/08 Deposit 0 4199988 $115.00 $1,092.00 12/09 Deposit # 99MI $ 373.00 $1,207.00 12/13 Deposit i 40.00 Y1,580.00 t 2114 Dopasil $100.00 $1,020,00 21114 t MOW!Ify 9Wv1wCfiargv $ 1000 I i1,710.00 0 Bank d Alnell : In Balance J To assist you In reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of fts page. • Your w4 ng balance from this statement .............................................. ................................................................................ $1,710.00 • Subtract the monthly service charge from your checkbook register ................................................................................... 10.00 001Cat7.00.1to Callfornia Page 2 of 2 025 A I2W 7 01/26/2000 12:35 7603283067 HOME INSTEAD SE14IOR2 PAGE 08 W80* of America Your Bank of America P.O. Businamm Check ei& R.xxcheM GmAw., CA aS7'41.3,W0 2448 Statement 10-2 111tabeuent hrlsk Demn*er 11, IM thro"oh Jeetary 11, t m 11oil 1..1.I..1.I..11..I..1..11..il...11..10161.1..1.1.1.1...11 Accaant Number: 24491.02038 DESERT VALLEY ALL STAR MAVERICKS 66145 MARINA RO At Vow Beaks CATHEDRAL CITY CA 92234-3669 Call: 780-340-1867, 24 hours, 7 days a we" O ilwnntbry of row Oushis 0 CheekW4 Account Beginning Balance on 12/13M $1,710.00 Total Deposits and Credits + 6,808.70 Total Checks, Withdrawals, Transfers, Account Fees - 2,768.65 Service Charge - 10,00 End;ng Safartoe $5,734.75 O 1wilim lM ttttsrlru tin About Your AccoW tilV00" inquiries Bank of America Cathedral City Branch PO Box 37176 San Franclaco, CA 941374=1 Customer since 1606 Bank of America eclat" your es busine and we serving you. Number of checks paid 6 Number of 24 Hour Customer Service Calls Seif-Servics O Assisted 0 A monthly service charge was aWtisd to your account because your balance was below the minimum balance of 84,000 and the average balance of 118,000. You can avoid this charge by meeting one of the balance rwMiremNlts for this w x unt or linking other BcfA savings plans and meeting the $7,500 minimum combined balance or 815,000 average combined balance. © Aeon" ACUVRy D.t. iRe.t�e De�CAptlen Ild.n..c• Debits CnMts D.ily Elalsncx 12/14 Check N 1045 1435. 12/21 Deposit # 91110686 8 138.200 $1,275.00 12/ 7 : t,600. i1,413.20 C # ION : zoo. 12/30 Check 411 � 10 = 2�, $2,213.20 12/31 Deposit 400, $2.558.20 IV31 Deposit 0 999e0 Ogg 01M Check # 1W7 $ 419.95 ti3,'J63,20 Continuad an next page WOOM.at. l to CallforMe 01126/2000 12:35 7603293067 HOME INSTEAD SENIOR2 PAGE 09 HIBN* of AnwriCw DESERT VALLEY ALL STAR MAVERICKS Statement Period; December 16, 1899 through January 11, 2000 Account Number. 24181-=32 0 Ae emot Ae:Gft Continual 0sts nesMt D"Ov" a Rsfsnna / peek• ergots oeay salloce $3,143,26 0144 Deposit $ 270.00 .01104 Deposit 1,00$.00 14,411.25 $ 300.00 M 01 # 1053 i 1.300.00 $3,711.75 01/10 Deposit 111.100.00 01/10 Check i(l 1W4 $ 100.00 $4,7t 1.75 01/11 0epoalt i t,t13S' .00 9144- , 1 O 00 i5,736.75 o fttttk of Meeks: In wine To aeelat you in reconetlinq your account, we have provided the following summary Information, A reconcillatfon worltsheet Is printed on the reverse of this papa. s Your en 11 balance from this stslement....................................................................................................................56,736,75 e §vb&aal the menthly service charge from your checkbook register ....................................................................................... 10,00 IRWIN U FACTS • FDIC IMw*d Accowd Dbelmure Infamultion Please read this cereftilly for fee changes that are effective March 5, 2000, Insufficlent Funds Fee: Begkming with the 4th day through the ath day, the preceding 12•month period on which you have an Insufficient funds Item, we will charge you $24 for each item up to a daily maximum charge of $96. The fees that apply to each of these Items on days 1 through 3 ($10 with a dally maximum of $40) and on days 7 or more ($27 with a maxknum of $1081 are not changing. Stop Payment Order Fee: This fee changes to $18; it does not apply to a Prima Account. If you have questions, please call Customer Service. 0901011.M AN California Pape 2 of 2 027 a Titit 4 a(A Q" COUNCIL/RDA MEETING DATE: February 1, 2000 Consideration of Method to Honor Individuals in Parks RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Provide a defined set of guidelines to be used in determining requests for individuals to honored in parks; and direct staff to develop the donation booklet and park signboard to be used in the recognition program FISCAL IMPLICATIONS: Should the City Council direct staff to develop the donation booklet and signboard for use in honoring individuals in parks, the cost of the signboards could be included in the 2000/01 Fiscal Year Budget, Account #101-251-853-000, with an amount not to exceed $5,000 per signboard. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the May 7, 1996 City Council meeting, the Council approved a signboard recognition system as a method to honor individuals in parks and directed staff (with the input of the Parks and Recreation Commission) to develop a booklet identifying needed park items that could be donated by individuals along with their associated costs, as provided in Attachment 1. Council consideration was given regarding the criteria in which individuals would qualify for recognition at a park, as a part of the discussion outlined in paragraphs 8-1 1 of page 27 of Attachment 1. A clear set of parameters for the criteria selection was not finalized at the May 7, 1996 City Council meeting. The Parks and Recreation Commission was informed on May 13, 1996 of the City Council's wishes. It was indicated that staff would review the booklet and items would be submitted for consideration by the Commission in order to move forward with an approved method for honoring individuals in parks. However, due to personnel changes, the booklet has not been presented by staff for review by the Community Services Commission. 131P Due to the recent requests by individuals to plant trees at the La Quinta Senior Center and along the Bear Creek Trail in honor of loved ones, the recognition program has been brought forward for City Council consideration. An adopted set of guidelines in which individuals would be considered for acknowledgment in a local park is a necessary component of the recognition program. Staff is seeking direction on specific guidelines the City Council would like to implement in honoring individuals. Once the clearly defined guidelines are provided, staff can implement the program and notify the City Council when a request to honor an individual has been granted. Should the City Council wish to proceed with this recognition program, staff can incorporate the guidelines as determined by the City Council and develop the booklet for review by the Community Services Commission. The Commission's recommendations would then be brought forward for City Council consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Provide a defined set of guidelines to be used in determining requests for individuals to honored in parks; and direct staff to develop the donation booklet and park signboard to be used in the recognition program; or 2. Do not provide a defined set of guidelines to be used in determining requests for individuals to honored in parks; and direct staff to develop the donation booklet and park signboard to be used in the recognition program; or 3. Provide staff with alternate direction. submitted, ty Services Director Approved for submission by: ' Y Thomas P. Genovese, City Manager Attachment: 1. Staff Report and Minutes of the May 7, 1996 City Council Meeting 131 S:\Community Services\CCReports\CC.025.wpd 00 ATTACHMENT 1 T&t 4 a9blu AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 7, 1996 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Method to Honor Individuals PUBLIC HEARING: Within Parks As directed by the City Council. The costs associated with this program would be paid from the receipt of donations. The amount to charge would be based upon the approved listing of appropriate items. City Council referred this item to the Parks and Recreation Commission on November 21, 1995, during consideration of Business Session Item #1 and #2 regarding Naming of Parks. The public attending the City Council meeting expressed a desire to honor certain individuals by naming city -owned parks after them. The item was referred back to the Parks and Recreation Commission for further consideration of a method to honor individuals within city parks. The Parks and Recreation Commission at its April 8, 1996 meeting, reviewed materials and approved recommending the installation of an informational signage board (normally the park name sign) within each park providing the following elements: 1. Space for the park name. 2. Space for informational materials to be posted, like flyers for example. 3. Space for small engraved plaques (1 1/2" x 4"), for honoring individuals. The engraved plaques would have the name of the individual being honored along with the name of the item that was contributed to the park on behalf of the individual being honored. For example, trees could be purchased by parents in honor of a child NO 130 tj and the child's name would go on the plaque along with the name of the tree donated. Attachment 1 provides a conceptual drawing of the proposed sign board with plaques. In this manner, the parks could acquire more equipment/plants while individuals would have a method to honor individuals. The Parks and Recreation Department, in conjunction with Public Works Department, could produce a pamphlet describing equipment and plant material desired for each park, along with information regarding the cost for purchasing and installing such items. Attachment 2 shows several examples of similar pamphlets currently being used in other cities. The Parks and Recreation Commission at their April 8, 1996 meeting voted unanimously to recommend the sign board recognition system as a method to honor individuals in parks. The alternatives available to the City Council are: 1. Approve the sign board recognition system as a method to honor individuals in parks and direct staff to develop a pamphlet booklet identifying items to be donated and associated costs; 2. Do not approve the sign board recognition system; or 3. Provide staff with additional direction. Marty Nicliolson Parks & Recreation Director Attachment: 1. Conceptual drawing of proposed sign board 2. Donation pamphlets from other cities 131'% CONCEPTUAL DRAWING FRONT OF SIGN BACK OF SIGN ATTACHMENT 1 u c 13 -1 City of Rosevilk Parks and Recreation Department 4401 Vernon Street, Suite 8 Roseville, G 96878 •. ATTACHMENT 2 now f! V BULK RATE u.S. POSTAGE PAID ROSEVILLE. CA PERMIT NM CARRIER ROUTE PRE-SORTED 135 (u-,V'7 Cam: u L .1. m C F � .S < 0 C •-• C Ocv 112 von o 06 l-u N \ rw n ° so��-� F F ic H El =�3 FE —.8- 72 ILE a cur 3 �" a,E 3 d its �o�� a a Is CL vul-fl- oo 7s a ry er a i i - C4 in -t in ;c N 13 m o go�� r�wwww wwww www _ E wwwwwcm O$ r� 8 40 ic s v °' g 12Zvi IS PC ia 8 a w V c R lad a sago"0" 0088 J v s� �www ww 96�� g da ; � �a� � E 3 1 LF I S < r b.:F E if �� A��. coo 0 0 g3 m V ICU = fl Y v V � n �N 5 O a G is � • w�i' u ,e e� 9 5A v .L GIFTS TO. SHARE Crocker Art Museum 1 Sacramento Zoo 2-3 Sacramento Parks 4 - '5 Sacramento History Museum 6 Sacramento Metropolitan Arts Commission 7 Recreation 8-9 Sacramento Science Center 10 Golf 11 Planned Giving 12 Order Form 13 GIFTS ;. SHARE Crocker Art Museum No.100 HIDDEN TREASURES ainting and Frame Conservation .Many paintings that Judge Edwin Bryant Crocker and his family brought from Europe in the 1870s to form the nucleus of Sacramento's fine art museum I are not shown to the public. Contribu- tions are needed to restore these hidden / treasures to their original condition so museum visitors can enjoy an outstand- ing group of canvases for years to come. S500 - 5,000 No. 101 Conserve a Master Drawin/asured Your gift will match a grant frhe :National Endowment for trts to help preserve Sacramento' master drawings. Select from t which includes famous art-uch as Rembrandt, Durer, andns.. $400 No. 102 AND NOW, TO BRING YOU A TOTAL ARTS EXPERIENCE ... No. 104 JOIN THE CROCKER ART MUSEUM ASSOCIATION Be a part of the oldest public art museum in the West: the community's newest jewel, the galleries in the reconstructed E. B. Crocker Mansion and Pavilion. Receive the ArtLetter, full of information about exhibitions, new art acquisitions, and educational and family events. Free admission, invitations to open- ing receptions, concerts and lectures are already enjoyed by over 5,000 members. .tiltntbcrsljip Categories. Family S40; Individtnal S30; Senior Couple S30; Senior S20; Student $15, Donor Circle S60; Gallcm Circle S125, Curator's Circle S250; Director's Circle $500; Society of Edwin tr Margaret Crocker S1,000 A varien, of lectures and films on art are held e throughout the year. In addition, the mu- seum has presented artists in concert for over 40 years. For S200 you can give a young musician the opportunity to perform in the beautiful Crocker Ballroom or bring a scholar to lecture on aspects of our collections. No.103 MAKE THE MUSEUM BLOOM Provide a colorful bouquet of flowers at the museum entry and complement the beauty of this historic treasure for all visitors. An acknowledgement card will accompany your gift. S25 d _L3 141- GIFTS .T� . SHARE Sacramento Zoo No. 200 ZOOMING TO SCHOOL orking cooperatively with school districts to enhance the education of our youth is a priority at the Zoo. The new Zoomobile can "zoom" to any school in the greater Sacramento area, and comes complete with live animals, dramatic interaction and exciting exploration of the animal world. Zoomobile programs focus on fostering an understanding and appreciation of conservation and endangered species. With your gift, the Zoomobile can make an extra trip and enlighten a class of students between grades K - 12. You may,even desig- nate the school! S75 and rip No. 201 ADOPT -AN -ANIMAL Becoming an exotic animal parent is a wild and wonderful experience! As a Zoo parent you (or your gift recipient) will receive an adoption certificate, a fact sheet on your offspring, and an invitation to the annual Zoo Parent Picnic. Animal adoptions arc for one year. Your name will be posted on our VIP (Very Important Parent) Showcase board at the Zoo. Here's a sampling of what's available: S20 Western Bobcat, Toco Toucan, Spot -nose Gueuors Morrkcv 530 Clouded Leopard, African Pancake Tortoise S40 jaguar, American Flamingo S50 African Cheetah, Green Tree Python ON THE GO We strive to ensure accessibility for all who visit the Zoo and Fairytale Town. These gift items will accommodate both children and adults. Donor plaque included in price. No. 202 IVheelcbair S500 No. 203 lVagon S175 No. 204 Stroller S125 No. ?05 BUY A BRICK AND HELP BUILD A PATH TO TOMORROWS ZOO Be among the first to have your name, or your gift recipient's name, engraved on a brick at the Sacramento Zoo. This new program demonstrates your support in a lasting way and will help us build a better zoo for future generations of zoo residents and visitors! For price information on the "Buy_ A Brick" program, please call 264-7443. u14 2 -� �Z C IFTS � SHARE No. 206 SACRAMENTO ZOOLOGICAL SOCIETY MEMBERSHIP Did you know that the Sacramento Zoo is one of the best small zoos in the country? Become a member and enjoy a full year of free admission to the Zoo and over 100 other zoos throughout the U.S., receive colorful bimonthly magazines, notification of classes, special events, and much more. Memberships make great gifts, too! Please indirate membership eatego;y on order form: .Senior Citizen S20; Individetal Plus One $25; Grandparents and minor?randebildrm S30; Family S35; Sijsraining S75; Betildhgr S125; Patron S500 Na. ?07 FRIENDS OF FAIRYTALE TOWN Join Friends of Fairytale Town and receive free admission, the bimonthly "Fairytale Town Express" newsletter, discounts to children's summer workshops and invitations to picnics and special events. This town really bustles —be a pan of it'. .1lember•sbip catcaories: .Ifotber Goose Club iTmo adults at one household andminor ebeldren) S35; llerhii (30 rGr•nudparemsand wiuorgrartdebil- dren r SI5; Robin Hood Club (One .lfotbe•r Goose Club .4ferubersbip plies 35 adarission passes) $50, King Arthnr Clreb (One .Mother Goose Club .tferrebe)ship phis SO ndnrission passes) S100 No. _'08 AFRICAN SAVANNA COMING TO SACRAMENTOI A capital campaign is underway to construct an African Savanna exhibit at the Zoo. The Savanna will house elephant, meerkat and African flight exhibits, creating a stimulating environment while supporting the vital conser- vation and breeding , philosophies of today's zoos. All donations are welcome. of SIT AND TALK TO THE ANIMALS These gift items are needed and will give visitors a chance to relax and enjoy , their favorite animals. No. 209 Rcdwood Bcncb S500 No. 210 Rcdwood Picnic Tablc $800 Inebedes commemorative bron--c plaque with personal itucription. Please allow 8 - 10 weeks for delivery and installation. No. ?11 FLORA AND FAUNA TOGETHER What's an exotic zoo without exotic plants? Help create natural garden settings for our ani- mals with flora from around the .world. With your gift we can purchase plants, trees, fertil- izer, garden tools and more for a beautiful botanical collection. All donations welcome. lu- 3 14' GIFTS ;O-SHARE Sacramento Parks No. 300 GIVE A LIVING GIFT onor a loved one with a living gift. Have a tree planted in your favorite City park and con- tribute to the pride of Sacramento --our beautiful trcescape. We're happy to work with you or your gift recipient on selecting a location and variety. $75 No. 301 ' ADOPT XPARK Yes, our own City parks are up for adoption and can benefit from your care! Through this program, organizations and businesses may "adopt" a park and sponsor its enhancement and/or maintenancc—either through direct financial support or through hands-on care. Many recognition options are available, including name recognition at the park under adoption. This program is flexible —we're happy to discuss your ideas! PARK FURNISHINGS Any of the following gifts will increase the enjoyment of a visit to a park, whether for a picnic, a game, a run, or a rest! No. 302 Bench —styles vary by site S500 and up No. 303 Picnic Table S750 No. 304 Game Table S1,000 No. 305 Drinking Fountain $2,000 No. 306 Trash Receptacle S450 Includes commemorative bronze plaque ivith personal inscription. Please alloiv 8 - 10 iveeks jar delivery and installation. EVERYTHING'S COMING UP ROSES! The rose garden at McKinley Park is a special place to visit. Created in 1928, the 1.5 acre garden features over 1000 rose bushes, tree roses and annuals. New varieties of roses are selected and planted each year in january and February, and Iast approximately 15-20 years. You can dedicate a new variety of rose to anvonc you wish. Prices include a plaque identifying the yariery followed by your personal inscription. No. 307 Rose Busbes 16 to 8 of a single varien-) S200 No. 308 Tree Rose (1 of'a single rarirn') S100 No. 309 "CITY OF TREES" LICENSE PLATE FRAMES Sacramento has one of the highest number of trees per capita in the United States —and may be second only to Paris! You can pro- mote this proud fact on your vehicle with a "Sacramento —City of Trees" license plate frame! Proceeds fund future tree plantings. S15 each No. 310 FRAST FOR FOWL Help feed our feathered friends who reside at the ponds in William Land, McKinley or Southside Park, especially during the winter months. S15 will purchase a 50 pound bag of gourmet duck food and provide a month of healthy meals. 1 4 T - J GIFTS .»SHARE WORKREATION Workreation is a popular summer program in which youths age 14 -16 from low-income families are employed to weed, trim, and provide general clean-up in neighborhoods throughout Sacramento. Workreation partici- -pants receive career development training and structured recreation outings. Each year we receive dozens of applications for every available position. A contribution of 51500 will sponsor a youth in this very positive work experience which evokes a sense of pride in the community and beautifies our neighborhoods as well! In order to complete Workreation clean-ups, the following tools are always needed: No. 311 Plautcr's Ere Hoc S20 No. 312 Large Trash Bags S25 Vo. 313 Streer Brooms S1S Vo. 314 Square Point .5bovel S2( No. 315 Road Rake S20 `'o..i1 b HULDA TYER STONE ENDOWMENT FUND FOR UNIVERSITY PARK Mrs. Stone so enjoys visits to her neighbor- hood park that she generously created an endowment fund to provide for the park in perpetuity. Located along the American River Bikeaav at Howe Avenue, University Park is used by surrounding residents, bicy- clists, and office workers from an adjacent office complex. Interest earnings on the fund will be used for park furnishings, play equip- ment, flower beds, etc., providing for the recreational needs of all who visit. Contribu- tions to the fund in any amount arc welcome. For more urforrmation on crearhr q cudomrnenr f'rrnds or other plamtied gif4, please sec pai►e 12. SACRAMENTO CITY CEMETERY: A REFLECTION OF PIONEER HERITAGE Founded in 1849, the Sacramento City Cemetery reflects the beginnings of our Gold Rush town. Located at Broadway and River- side Boulevard, here you will find many notable Californians such as John Augustus Sutter, Jr., E.B. Crocker and Mark Hopkins, in addition to more than 20,000 pioneers from every part of the globe. The Sacra- mento City Cemetery is a "Who's Who" of history, a place of art and peace. Ongoing restoration of the City Cemerery has been challenging, and the City of Sacramento has greatly benefited from the dedication of volunteer biographers, landscapers, and tour - guides. With your support, the City Cemetery can become an outstanding historic landmark reflecting Sacramento's pioneer heritage. No. 317 Adopt -A -Pioneer Many of our pioneer graves arc in desperate need of restoration. With your adoption, a pioneer tombstone and surrounding brick- work will be restored and made legible for all visitors. S100 and up Yu. 313 Let the Story be Told Tell the stony about one of our illustrious citizens of the past by placing a permanent biographical plaque at the gravesite. Donor recognition will also be included on the plaque. S200 - S500 No. 319 Restore the Chapel Help us restore the Cemetery Chapel, con- structed in the early 1900s, and turn it into a museum and archives center. Donations in any amount arc welcome. 5 1 1415 u ` GIFTS-:11SH.ARE Sacramento History Museum No. 400 REBUILD THE ARBOR he Sacramento History Museum is an authentic reproduction of Sacramento's original city hall and waterworks (circa 1854). Shortly after completion of the original structure, the police chief rounded up local prisoners and had a large wooden arbor constructed that spanned the building's large facade. Upon completion in 1860, passion vines were planted to cover the arbor and provide shade from the hot summer sun. A replication of the original arbor, together with an outdoor seating area, would create a cool, inviting entrance. A bronze plaque and public recognition will accompany your generous gift. S25,000 No. 401 BRING THE PAST TO LIFE FOR ALL TO ENJOY The California Gallery is the site for a con- tinuing series of exhibitions showcasing our recent past. Your sponsorship of a future exhibition will include artifact selection, prep- aration, installation, and signage. A reception will be held in your honor for this unique gift. %_t'. _ S5,000 - S30,000 No. 402 FROM RAGS TO RICHES Sponsor the conservation of dresses worn by famous and not -so -famous Sacramento women. Pick a vintage or favorite style, and we'll find a dress which you can bring back to life for exhibition at the Museum. Quilts and linens are in need of conservation as well. $200 - S6,000 Na. 403 ELIMINATE THE FOXING "Foxing" is a term used to describe the deterioration process which will eventually destroy old documents and photographs. With your contribution, specialists can halt this process and restore gold rush maps and historic documents from our rich past. S50 - S4,000 No. 404 SACRAMENTO HISTORY MUSEUM ASSOCIATION MEMBERSHIP You can help bring color and life to the rich history of the Sacramento Valley. Special benefits of membership include free admis- sion, a monthly newsletter, discounts at the gift shop, invitations to receptions for new exhibitions, and discounts on special events. Plcasc speriji• nrcrnbership eatgvnr, On corderjurrn: Pioaccr S25: Seeder S40; Prospector S50: Pathfinder J100: .4mmunur S250 6 146 v GIFTS, - SHARE Sacramento Metropolitan Arts Commission No. 500 CITY LIFE ity Life," a summer series of free arts and entertainment, has delighted thousands in downtown Sacramento each year. These celebrations have incorpo- rated local music, dance, visual art, and a multitude of hands-on art activities for young and old. Participants have commented "Wonderfully civilized" ... "The city feels alive and exciting" ... "A great way to be introduced to the arts in Sacramento." With your support, we can expand this excit- ing program. Ail donations are welcome. Several recognition opportunities arc available. NO. 501 FRIENDS OF THE ARTS -COMMISSION You don't have to be a Rockefeller or a Crocker to become a patron of the arts. Join Friends of the Arts Commission and share in fostering and developing the arts in our community. You will receive the Artsletter and discounts on lectures and special events. �lcnrurrrl�ip cattrtor•ict: SC7li0r• S15. lrrdiridual S25; Family S40. Patrmr S100. Cuiporatt.t enibersbip S100 No. 502 SACRAMENTO CHILDREN'S FESTIVAL The Sacramento Children's Festival, staged in Old Sacramento and downtown Sacramento each June, draws thousands from throughout the Sacramento Valley for a FREE day of delightful entertainment, games, art projects, storytelling, and other hands-on activities. This community -wide celebration is funded and staffed by volunteers and local businesses. Contributions in any amount will help keep the "festive" in this festival! 1 GIFTS ,.SHARE Recreation WATER SAFETY titer safety is a real concern, particularly in Sacramento where our favorable climate invites swimming and water -- sports nearly year- round. Teaching our children how to swim and training them in safety techniques can help reduce water accidents. Following are two ways to provide for water safety: No. 600 Sponsor a child in Gcninniuq ni,inmzi; rq lesseiis SIS No. 601 .Sponsor a teem (arlc 13 - 15) ire our jurtior- LifOquard prrtgraut. lndudesfirstaid, lifcgrtard traiuhtq and T-shirt. A •valuable and popular prggraru firr reins iu snrnurcr. S25 for one tccu, or S625 for a group of 50 teens No. 602 DONT LET THIS ONE SLIDE BY Not one'of our public swimming pools has a slide! But you can change that. Make your neighborhood pool more fun by donating a 9-foot slide. Donors can designate which pool will receive the gift. $4,000 per slide No. 603 CANT PASS THIS UP Provide a child a season pass to their neigh- borhood swimming pool. You can give hours of fun and enjoyment for only S IS! No. 604 LEARNING ABOUT ART Send a budding young artist to the Marjorie K Smith Summer School of the Arts. Stu- dents participate in a six -week program of either visual art training ending with a public art exhibition, or training in the performing arts with a live production as the finale! .S250 per yorrurl artist No. 60.5 ACT GAMES The ACT Games (Ability to Compete To- gether) contribute to the physical, social, and psychological development of the physically handicapped. Successful sports experiences such as this help participants gain confidence and develop the positive self-image associated with achievement. Held each year in September, the ACT Game competition and a%vards ceremony is privately funded. All contributions are welcome and will be recognized at the event. a_ d . i<_ `*w 48, n n GIFTS TO SHARE SPORTS "STARS - Sponsor an intramural sports team for the nine -month '"Sports Teamwork and Recre- ation" program. Through STAR, boys and girls from 4th through 9th grade play fooc- ball, basketball and bounceball (volleyball with a bounce). Sponsors earn name recogni- tion through promotional mailers, newspaper inserts, programs, T-shirts and more. No. 606 Team Sponsorship $325 No. 607 Lcagnc Sponsorship S3,000 CENTERING ON SENIORS The Senior Citizens Center at 27th & J Street is the focus of daily and weekly activities for Sacramento seniors. In response to heavy use by our growing senior population, the Center was recently remodeled and doubled in size.' Visitors to the Center would certainly enjoy these amenities: No. 603 Patio Furniture S500 and up No. 609 Wrought iron fi-ucc around patio S4,000 No. 610 Large Scrccn TV S2,500 No. 011 Muralfin- Rcdmood Room or Arnrork fin- the Cnuer ( Callfin- sigLgested contribution almlint) 9 No. 612 GIFT CERTIFICATES A recreation and leisure class gift certificate is an enriching gift for all ages. Give a gift certif- icate to a friend or relative and they can learn a new sport, hobby, or new language of their choosing. If you would like more informa- tion about our classes, call the Gifts to Share office at 264-5172. Gift certificates start at $10, and can be made for any higher amount. GIFTS TWOSHA.RE Sacramento Science Center NO, 700 ON THE GO WITH TRAVELING SHOWSI he Science Center takes the show on the road and shares the wonders of astronomy, biology, physics and chemistry with schoolchildren and commu- nity groups throughout the greater Sacra- mento area, serving an average of 1,000 students per week! Due to reduced educa- tional budgets for science and the arts, this service is increasing in demand. A new or slightly used van or station wagon would help us bring the sciences to more school sites. 520,000 or donation of a nebicic No. "01 WHO, WHAT, WHERE 6 WHEN? Each week 1500 - 2000 students participate in a variety of science programs provided by the Science Center. A computer system (hardware, software and printer) is desperately needed by the Center's education department to handle scheduling and all program details, making more efficient use of staff and teach- er time. S3,500 or donation of computer system �s A No. 702 ADOPT A CLASSROOM Send a science program to the classroom of your choice, or let us pick one for you! Pro- grams such as "Molecular Madcaps", "Pipes, Pumps and Grinders" and "Exceptional Elements" focus on chemistry, biology and natural sciences. This gift item includes a program for one elementary school classroom, a Science Cencer membership 0 for the teacher, and free Science Center passes for you! S150 No..-03 BE AN EXHIBITION BUILDER The Science Center relies on community support to build high -quality, imaginative exhibitions that cover themes such as "Math & Mazes", "Wheels and Transportation" and "Flight: Birds to Spaceships". Two exhibi- tions are designed and built each year and are seen by over 40,000 visitors. (Two arc currendv on national tour!) All contributions arc welcome. Nu.: 04 SACRAMENTO SCIENCE CENTER MEMBERSHIP Join the Science Center and discover the world! A membership entitles you to free admission to the Center and to over 100 science museums nationwide. You will receive discounts on a wide variety of classes for children, fascinating planetarium shows for all ages, and on purchases in our gift shop. .1fruditrsbip targorict• Individual S25: Fautilr S35: Sc»ior (.itizcrr S15: Senior Conple S25 The follorriuR » rcurbersbips include additional benefits: Donor S60. Stutainirrir S125. Patron S250: Benejacror S500 10 _ lip U� CIFrS TO Golf erving the greater Sacramento area, the Department of Parks and Community Services manages 6 golf courses totaling 540 acres of fairways —some of the most heavily used fairways in the country —includ- ing Haggin Oaks, Bing Maloney, and William Land Golf Courses. To keep these courses PAR excellent, the following enhancements are needed. Let us know your desired loca- tion, and we'll do our best to accommodate! KEEPING UP TO PAR Na. SOO Redwood Beucb S300and rap — styles and pr iccs Park' ilv sift No. 801 Golfbarll Washer S125 lrrcludcs pn•rrrarsnu commemorative plagrse with personal inscription. Please allure 8 - 10 weeks fur delivery and installation, Aisgust - April only. No. 803 Gulf Fla_q Pole S25 No. 803 Numbered Gulf Fkgs S80 per ser No. 804 Sand Trap Rake S30 No. 805 Tee ' ardaRc Marker S25 ENHANCE A COURSE FOR YEARS TO COME No. 806 Rave. a native tree planted on your favorite fairway. S75 No. 807 Sponsor the planting of 10 or more trees. A day will be reserved for your tree planting and a bronze plaque will be placed in the new grove. Native species include oaks, alders, cottonwood, svcamores, and more. 5750 No. 808 Beautify the natural open space surrounding the courses with wildflowers. SIS will pur- chase one pound of California Poppy or Blue Lupin seeds. No. 809 WALTER 6 OLGA STRAND ENDOWMENT FUND The Walter & Olga Strand Endowment Fund has been established to introduce Sacramento's youth to the game of golf and to directly support the annual Sacramento junior/Senior Championship Golf Tourna- ment. Mr. Strand invites you to contribute to the endowment fund and expand quaiity golf programs for young Sacra'mentans. III GINS ;:.SHARE Planned Giving IMPROVING THE QUALITY OF LIFE FOR OUR CHILDREN ow more than ever, personal contributions are needed to pro- vidc for the future health and happiness of our children and community in the face of reduced public funding and in- creasing challenges to urban families. You can improve the quality of life in Sacramento and strengthen your personal financial status at the same time by making a planned gift today. More than a gift, %lou will be making an invest- ment. A charitabic contribution can improve, protect and strengthen your financial status through various forms of estate and financial planning, with a wide range of flexibility and tax advantages. In addition to gifts of cash or securities, contributions can be made on a deferred basis through bequests, life insurance, or charitable remainder trusts. Your lasting gift can accomplish the following: * Turn undeveloped land into a beautiful park .X Provide for ongoing enhancements of your favarite park such as plav areas, mood furnishings, scnlptnregardens, flomer beds or fountains -X Ensure quality recreation programs for special populations :It Preserve the lasting beauty and vitality of on r zoo, museums and public art We ask that you include Sacramento's parks and community services in your charitable planning. We will be happy to work with you on your gift, large or small, as you direct.. You can make a gift in the name of a loved one or in vour own name. All donors will receive special recognition. There are many planned giving opportunities for Sacramento's parks, recreation centers and programs, golf courses, Crocker Art Museum, Zoo, History Museum, Science Center, and Metropolitan Arts Commission. For more information, call the Gifts to Share office at 264-5172. 1.2 t! 4. 10C� Your Name Address Citv GIFTS SHARE ORDBR FORM Zip Phone # Gift tt Description Price S Total S Method of payments Check or Mona• Order (payable to GIFTS TO SHARE) VISA MASTERCARD Card Number Expires Signature (Not valid uvithoutsignaturr) If this is a gift for someone also, please fill in the following Information: This gift is in honor of Occasion: This gift is in memory of Acknowledgement To as Sent Tos Fame Address C'iry 7_in If you have any questions or would like additional catalogues sent to you or a friend, please call Lori Harder, Gifts to Share Program Coordinator, at (916) 264-5172, or write to Gifts to Share, Inc., Department of Parks & Community Services, 1231 I Street #400, Sacramento, CA 95814.:Idl gifts arc tax deductible. Please include any further details and, it applicable, your requested plaque inscription with your order form. We will contact you to verift, the details of your gift. Thank you! �53u City Council Minutes 7 i 22 May 7, 1996 CONSIDERATION OF ADOPTION OF A RESOLUTION AMENDING RESOLUTION NO. 95-78, ESTABLISHING STANDARDS FOR SUBDIVISION SECURITY. Mr. Speer, Senior Engineer, advised that in 1995, the Council adopted Resolution No. 95-78 which regulates forms of security for subdivision improvements. However, due to a clerical error, a paragraph establishing fees for administration of lien agreements was omitted. Staff recommended that a resolution be adopted to amend Resolution No. 95-78, establishing an administrative lien fee of 0.5% with a minimum fee of $500 and a maximum of $5,000 to recover the costs associated with preparing the lien agreement. In response to Council Member Perkins, Mr. Speer advised that the City has only had to use the lien process twice and it's very cumbersome to deal with so without an administrative fee, it could become a preferred method for developers. RESOLUTION NO. 96-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING ALLOWABLE FORMS OF SECURITY FOR SUBDIVISION IMPROVEMENTS AND REPEALING RESOLUTION NO. 95-78. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 96-27 as submitted. Motion carried unanimously. CONSIDERATION OF METHOD TO HONOR INDIVIDUALS IN PARKS. Ms. Nicholson, Parks & Recreation Director, advised that the Parks & Recreation Commission has recommended the proposed method for honoring individuals in parks. Those wishing to honor certain individuals would review a pamphlet of the park's needs and select one to donate. The Commission also recommended that an informational signboard be installed at each park .that would display the park name on one side and have room for informational flyers and small plaques on the other. Council Member Henderson liked the looks of the sign, but asked if this signage would be in addition to existing monument park signs. She also asked what the sign dimensions would be. ,n U:.� City Council Minutes 23 May 7, 1996 Ms. Nicholson advised that these signs would be used at the parks that are currently without signs such as the Adams Park and Eisenhower Park, adding that the drawing is conceptual only at this time. The existing sign at the Fritz Burns Park is not as accessible to the public, but an informational board can be placed near the walkway. In response to Council Member Henderson, Ms. Nicholson advised that the pamphlet would be a joint effort of the Parks & Recreation Commission and staff. Council Member Henderson supported the Commission's involvement and felt that it's a very exciting program. Council Member Adolph was concerned about vandalism and suggested using a more permanent alternative such as embedding the plaques in boulders. He questioned the visibility of plaques if placed on the reverse side of the park sign. Council Member Henderson understood that the Council would only be approving this as one method for consideration, pointing out that mini -obelisks could be used with plaques if that program is approved. In response to Council Member Sniff, Ms. Nicholson advised that the plaques would be uniformly designed. Council Member Sniff was concerned about First Amendment Rights and questioned how objectionable "honorees" could be prohibited. v Ms. Honeywell, City Attorney, advised that criteria could be developed that would have some type of rational relation to the intended purpose of the program such as limiting it to residents of the City. Council Member Sniff felt that the criteria should identify the honoree with the City. (Ocouncil Member Henderson pointed out that Ryan Ramirez, from whose death this whole idea originated, was not a La Quinta resident. Council Member Perkins suggested that it be limited to City residents or someone who has contributed to the City. In response to Council Member Sniff, Ms. Nicholson advised that the process would consist of the donor selecting a needed park item from the pamphlet, U r:r City Council Minutes 24 May 7, 1996 the City collecting the funds and purchasing the item, and then a dedication plaque would be placed on the back of the signboard. Once the park needs have been satisfied, the process would cease. Council Member Sniff was concerned about too many plaques making the park look like a cemetery. Council Member Henderson didn't have a problem with approving this as "a" method as long as other methods may be considered as well. MOTION- It was moved by Council Members Henderson/Sniff to approve the signboard recognition system as "a" method to honor individuals in parks and direct staff (with Parks & Recreation Commission input) to develop a pamphlet booklet identifying items to be donated and associated costs. Motion carried unanimously. MINUTE ORDER NO. 96-74. 10. CONSIDERATION OF EXPENDITURE AUTHORIZATION FOR CHARTER CITY PUBLIC INFORMATION PAMPHLET. Mr. Wilson, Management Assistant, advised . that on April 16, 1996, the Council authorized staff to proceed with the necessary steps to place the City Charter on the November ballot and further discussed distributing an informational pamphlet to residents. A draft pamphlet, an article for the Newsletter, and a press release are included in the staff report. Staff recommended that Council authorize the expenditure of an amount not to exceed $4,000 to develop and distribute the pamphlet. In response to Council Member Perkins, Ms Honeywell, City Attorney, advised that staff would add verbiage to the Newsletter article regarding the ability to give additional credit toward local contractors. Council Member Perkins suggested that similar verbiage be inserted in Section 200 of the Charter. The contractors and union members that he's spoken to are very supportive of becoming a Charter City. He liked the Charter and supported moving forward with it. Council Member Henderson felt that the times of the two meetings should be publicized as well as the date. She suggested including an example in the pamphlet regarding Section 203 (Enterprises). Mr. Wilson suggested using the City of San Diego's operation of a "city store" as an example. T4ht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: J! COUNCIL/RDA MEETING DATE: February 1, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of an Amendment to Chapter 2.65 Section 2.65.090 (B) (Development Fee) of the PUBLIC HEARING: La Quinta Chapter and Municipal Code Relative To Art in Public Places RECOMMENDATION: Amend Chapter 2.65, Section 2.65.090 (B) (Development Fee) of the La Quinta Chapter and Municipal Code relative to Art in Public Places: A. Move to take up Ordinance No. by title and number only and waive further reading. B. Motion to introduce Ordinance No. on first reading. FISCAL IMPLICATIONS: A reduction in the Art In Public Places fees charged to residential developers will decrease the amount of funds available to the Art in Public Places program. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the January 4, 2000 City Council meeting, staff was directed to bring a modified fee schedule regarding the amount that residential developers pays into the Art in Public Places Account in lieu of providing the required public art as part of the land use planning approval process. In section 2.65.090 (B) of Chapter 2.65 (Attachment 1), the current Art in Public Places Ordinance specifies residential structures whose project cost is in excess of $100,000 will be charged 1 /4 of 1 % for the portion in excess of $100,00; or $20, whichever is equal to the greater of the two fees. 157 The City Council has directed staff to present a modified in lieu fee schedule specifying that residential construction be charged one half of the current 1 /4 of 1 %, as provided in Attachment 2. The amended Ordinance reflecting the change in the residential amount from 1 /4 of 1 % to 1 /8 of 1 % is included within this report. The City Council also discussed re-evaluating the reduction in fees during the next fiscal year. The Art in Public Places in lieu fees are due prior to or at the time of issuance of a building permit, except in the case of residential developments of more than one dwelling unit, where fees shall be collected on a pro rata basis for each dwelling when it receives its final inspection or certificate of occupancy, whichever occurs first. The developer may also elect to provide a piece of artwork, acceptable to the City, instead of pay the in lieu fees. The in lieu fee payment is not subject to Proposition 218 requirements because it is not a tax or an assessment, but rather a one time in lieu payment if a developer chooses to pay it instead of providing the required public art. The Cultural Arts Commission has recommended that the residential fees remain at the current rate of 1 /4 of 1 %. The Commission feels that commercial project contributions will not produce adequate funding for projects in the community. Since the inception of the program, the commercial projects have generated $1 16,853.04 as of December, 1999. Also during this period, commercial development has received $125,578.99 in credit for artwork the developers have provided instead of the in lieu fees. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Amend Chapter 2.65, Section 2.65.090 (B) (Development Fee) of the La Quinta Chapter and Municipal Code relative to Art in Public Places: or 2. Do not amend Chapter 2.65, Section 2.65.090 (B) (Development Fee) of the La Quinta Chapter and Municipal Code relative to Art in Public Places: or 3. Provide staff with alternative direction. 153 002 S:\Community Services\CCReports\CC.024.wpd Respectfully s w & W2 � e Horvitz, Co unity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Ordinance 317, Art in Public Places 2. Minutes of the January 4, 2000 City Council Meeting 003 S:\Community Services\CCReports\CC.024.wpd 159 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 2.65.090 (B) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO ART IN PUBLIC PLACES THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 2.65, Section 2.65.090 (B) of the La Quinta Charter and Municipal code is hereby amended to read as follows: 2.65.090 Development Fee. B. All residential structures whose Project Costs is in excess of $100,000 will be charged a Fee hereunder equal to the greater of: 1. 1/8 of 1% for that portion of Project Cost in excess of $100,000; or 2. Twenty Dollars ($20.00). SECTION II. EFFECTIVE DATE: This ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION III.POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution on the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification , together withy proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED AND ADOPTED this day of , 2000 by the following votes: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor 004 S:\Community Services\CCReports\CC.024.wpd 100 ATTEST: June S. Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 005 S:\Community Services\CCReports\CC.024.wpd 16 1 Chapter 2.65 ART IN PUBLIC PLACES Sections: ATTACHMENT 1 2.65.010 Intent and purpose. 2.65.020 Findings. 2.65.030 Definitions. 2.65.040 Formation and Function of Art in Public Places Committee. 2.65.050 Requirement to provide Art Work or pay development fee. 2.65.060 Projects subject to Art in Public Places Program requirement. 2.65.070 Processing of Arts Application. 2.65.080 Regulations for Art Work. 2.65.090 Development Fee. 2.65.100 Credits-- Agreements as to particular projects. 2.65.110 Art in Public Places Fund. 2.65.120 Implementation and Administration of this Chapter. 2.65.010 Intent and purpose. A. This Chapter may be known and cited as the "La Quinta Art in Public Places Program." The City of La Quinta has developed a nationwide reputation through the annual La Quinta Arts Festival and other artistic events, and attracts thousands of visitors every year to view and purchase art and crafts in the City. The public health, safety and welfare, the preservation and enhancement of property values and economic vitality, as well as the popularity and prosperity of the community, are dependent upon and enhanced by visually pleasing and high quality public art. B. The stated goal of the Cultural Resource Element of the General Plan is to provide "enrichment of the community by adequate cultural and recreational facilities and activities." To implement this goal, the General Plan further states that "the cultural resources of a city encompass those facilities and programs which refresh, enhance or re-create people's bodies and spirits". Community parks, recreational activities, historic resources, library facilities and art festivals are included in this classification. The Art in Public Places Program is intended to achieve this purpose by providing visual art throughout the City. C. Residential and commercial development throughout the City will benefit from public art, both financially and visually. All property within the City will prosper through the enhancement and preservation of property values that will result from the location of visual art throughout the City. As such, the cost of providing public art should be shared. This program is a means of achieving a balanced responsibility of providing a cultural enhancement. Ordinance 317 Final. �, 007 D. Therefore, the City Council declares that art work in its various physical forms displayed in public venues in the City constitute public facilities of benefit to the citizens and visitors to the City and in the interest of the public health, safety and welfare, it is the policy of the City to require the acquisition and installation of public art works as provided in this Chapter. (Ord. 173 section 1 (part), 1990) 2.65.020 Findings The City Council makes the following findings in connection with the adoption of this chapter: A. There is a reasonable relationship between the acquisition of Art work through the Art in Public Places Program and the projects on which the fees provided by this Chapter shall be imposed because: 1. Art work will enhance the real property values within the City generally, including the developments on which the fees will be imposed, and 2. Art works will, by enhancing the aesthetic values of the City as a whole, making the City an attractive place to live and work, thereby making the City more vital; and B. There is a reasonable relationship between the need for cultural amenities such as art and the developments upon which the fees provided for herein shall be imposed because the development of real property generally necessitates that additional costs be incurred and amenities be provided to provide for harmonious and aesthetically pleasing environments created by the development; and C. The amount of the fee is reasonably related to the Art Works to be acquired because the amount of the fee increases as the value of the development upon which the fee is imposed rises, so there will be direct and proportionate relationship between the size of the development and the quantity or quality of Art Work, which an be purchased from the fees generated by the development upon which the fee shall be imposed; (Ord. 173 Section 1(part), 1990) 2.65.030 Definitions. As used in this Chapter: A. "Arts Application" means the application to be submitted by a Project Applicant pursuant to Section 2.65.070. B. "Art in Public Places Fund" means the fund established by Section 2.65.110 C. "Art Site" means any site, upon which an Art Work is to be located, on public or private property within the City which is accessible and visible to the general public. D. "Art Work" means the original creations of art including, but not limited to, the following categories: sculpture, murals, mosaics, fountains, and paving designs. These Ordinance 317 Final. 163 "008 categories may be realized through such media as steel, bronze, stained glass, concrete, wood, ceramic tile and stone, as well as other suitable materials. E. "Commission" means the Cultural Arts Commission as appointed in Section 2.75.030 of this Chapter and Municipal Code. F. "Fee" or "Fees" means the fees imposed by this Chapter. G. "Project" means all construction or rehabilitation in the City covered by a single building permit. H. "Project Cost' means the value of the improvements for a Project based upon the building permit valuation submitted. 2.65.040 Deleted 2.65.050 Requirements to Provide Art Work or Pay Development Fee. When a Project is subject to the requirements of this Chapter pursuant to Section 2.65.060, the Project Applicant shall pay a development fee, as described in Subsection (A) of this section or shall comply with the provisions of subsection (B) of this section. Project Applicants shall indicate on their Art in Public Places Application whether the Project Applicant will comply with subsections (A) or (B) of this section. A. Development Fees. The Project Applicants shall pay a fee to be deposited in the Art in Public Places Fund established pursuant to Section 2.65.110 equal to the amount provided in Section 2.65.090 of this chapter for the Project. B. Provision of Art Work. In lieu of paying the development fee as required by Subsection (A) of this section the Project Applicant may acquire and install an Art Work on an Art Site on or in the vicinity of the Project Site pursuant to Section 2.65.100 of this Chapter. As a guide, the cost or value of such Art Work should approximate the amount of fee that would be paid under subsection (A) of this section. The Project Applicant shall receive credit for the fee required by subsection (A)of this section only in the actual amount of the cost of value of Art Work acquired and installed, plus costs of installation. Only Project Applicants liable for a fee pursuant to subsection (A) of this section that is in excess of $5,000 shall be permitted to elect to provide an Art Work pursuant to this subsection unless such Project Applicant proposed to furnish Art Work in excess in the amount of such fee and in a minimum amount of $5,000. (Ord. 173 section 1 (part) 1990). 2.65.060 Projects Subject to Art in Public Places Program Requirements. A. Requirements. The requirements of this Chapter shall apply to all works of construction or rehabilitation for which a building permit is applied for within the City which Ordinance 317 Final. 009 16 A constitute or include the following activities and which are not subject to the exceptions set forth in Subsection (B) of this Section; 1. New commercial or industrial construction. 2. Remodeling, repair or reconstruction of existing commercial or industrial property having Project Costs which exceed one hundred thousand dollars ($100,000) in expenditures; 3. Residential subdivisions or development of two units or more, whether by detached single family residential structures, condominiums, apartments, townhouses or other dwelling units, including the repair, remodeling or renovation of same, having Project Costs exceeding one hundred thousand dollars ($100,000); 4. Individual residential units (defined as not more than one single family dwelling which is to be constructed on an individual lot or parcel) having Project Costs of more than $100,000. B. Exceptions. The requirements of this Chapter shall not apply to the following activities: 1. Public projects. 2. Remodeling, repair or reconstruction of structures which have been damaged by fire, flood, wind, earthquake or other calamity. 3. Nonprofit social service or cultural institution projects. 4. Low to moderate housing projects as defined by household income in Health and Safety Code Section 50093.(Ord. 203, sections 3, 4, 1992; Ord. 173 section 1 (part) 1990) 2.65.070 Processing of Arts Application. The requirements and procedures for the processing of an Art in Public Places Application (an "Arts Application") shall be as follows: A. Upon submission of a project application for a Project subject to the requirements of this Chapter, the City shall provide to the Project Applicant a copy of the Ordinance codified in this Chapter and an Arts Application form. B. The Project Applicant shall submit to the City a completed Arts Application form, describing the manner in which the Project Applicant intends to establish compliance with this chapter. The arts application shall include, for project applicants intending to meet the requirements of Section 2.65. 050 (B), a complete description of the Art Work, the artist creating the Art Work, a copy of the contract for commissioning or purchasing the art work, if any, the cost or estimated Ordinance 317 Final. cost of the art work and installation, the agreement or means in which the project applicant will meet the requirements of Section 2.65.100, of this chapter and a site plan showing the location of Art Work, complete with landscaping, lighting and other appropriate accessories to complement the Art Work. C. The City shall, upon receipt of the Arts Application, submit the Arts Application to the Cultural Arts Commission. D. The Cultural Arts Commission shall, within thirty days from the date of submittal of the application by the City submit to the City Council comments and a recommendation on the proposed Arts Application based upon the guidelines set forth in Section 2.65.080. E. The arts application shall then be submitted to the City Council, which may ratify the application based upon the guidelines set forth in Section 2.65.080. (Ord. 173 section 1 (part), 1990) 2.65.080 Regulations for Art Work. A. Guidelines. Guidelines for the approval of Art Work shall include, but are not limited to, the following criteria: 1. The Art Work shall be easily visible and accessible to the public. 2. The composition of the Art Work shall be of appropriate materials in order to be durable against vandalism, theft and weather, and in order to require a low level of maintenance. The review may consider the proposed location of the Art Work. 3. The Art Work shall be related in terms of scale, material, form and content to immediate and adjacent buildings and landscaping so that it complements the Art Site and surrounding environment. 4. The Art Work shall be designed and constructed by persons experienced in the production of such Art Work and recognized by critics and by his or her peers as one who produces works of art. 5. The Art Work shall be appropriately affixed to its site or display. B. Limitations. The following items are not to be considered as Art Works: 1. Art objects which are mass produced from a standard design. 2.. Decorative, ornamental or functional elements which are designed by a building architect as opposed to an artist commissioned for the purpose of creating the Art Work. Ordinance 317 Final. Oil 166 3. Services or utilities necessary to operate or maintain the Art Work. C. Use and Maintenance of Art Work. Art Work acquired by expenditures from the Art in Public Places Fund shall be the property of and maintained by the City. The City may dispose of such Art Work at its discretion, subject to any agreement with artists or otherwise relating to any specific Art Work. The Art Work acquired and installed by a Project Applicant for which credit for the fee required by Section 2.65.050 is given pursuant to Section 2.65.100 of this Chapter shall be the property of and maintained by the Project Applicant, except to the extent the City has rights in or to the Art Work or the display thereof pursuant to the agreement with the Project Applicant entered into pursuant to Section 2.65.100 hereof. Alternatively, Art Work acquired by the Project Applicant in lieu of the Fee may be donated to the City to be maintained by the City. (Ord. 173, section 1 (part), 1990) 2.65.090. Development Fee. There will be, and there is hereby, established an Art in Public Places Fee (referred to occasionally as the "Fee" or "Fees") to be collected as follows: A. Fees are to be collected with respect to all Projects prior to or at the time 6f issuance of a building permit, except in the case of residential developments or more than one dwelling unit, where the fee shall be collected on a pro rata basis for each dwelling when it receive its final inspection or certificate of occupancy, whichever occurs first. The City Manager, or other such person appointed by him/her, is hereby appointed as the authorized individual to collect such Fees. B. All residential structures whose Project Costs is in excess of $100,000 will be charged a Fee hereunder equal to the greater of: 1. 1/4 of 1% for that portion of Project Cost in excess of $100,000; or 2. Twenty Dollars ($20.00). C. All commercial developments, industrial developments and non-residential development within the City will be charged a Fee hereunder equal to the greater of, 1. %2 of 1% of the Project Cost; or 2. Twenty Dollars ($20.00) D. The Fees will be collected prior to the issuance of any building permit commencing on the date the Ordinance codified in this chapter become effective. (Ord. 201 section 5, 1992; Ord. 173 section 1 (part) 1990) 2.65.100 Credits. Agreements as to Particular Projects A. A Project Applicant may apply for a credit against the Fee otherwise required to be paid by the Project Applicant under Section 2.65.050 of one hundred percent of the cost of an Art Work and costs of installation for including an Art Work in an Art Site subject to this Chapter, provided that such work shall be approved by the Commission, and the Project Applicant shall enter into a written agreement with the City providing that the Art Work shall be installed, maintained and open Ordinance 317 Final. 167 012_ to public view at reasonable hours for a minimum period of 25 years after installation. The written agreement may be extended by the City for 10 year increments. B. Nothing herein shall restrict the City Council from waiving the requirements of this Chapter, in whole or in part, with respect to any Project otherwise subject to the provisions of this Chapter, provided that the City Council determines that the Project Applicant has entered into an agreement with the city making provision for the acquisition and installation of Art Works in connection with the development of the Project which addresses the goals and aims of this Chapter in a manner equally favorable to or on a basis more favorable to the City than would be achieved by strict compliance with this Chapter. 2.65.110. Art in Public Places Fund. A. Accounting. The Fees imposed pursuant to Section 2.65.090 of this Chapter and any other monies collected in accordance with provisions of this Chapter shall be deposited in a separate account, entitled the "Art in Public Places Fund". The City Manager, or his/her designee shall establish accounting records sufficient to identify and control these funds. The amounts held in the Art in Public Places Fund shall otherwise be accounted for, deposited, invested and expensed as provided by law and the practices and policies of the City. The account containing these funds may be invested along with other moneys of the City and the investment earnings thereon shall be used for and be subject to the same restrictions established in subsection (B) B. Use of Fund. Expenditures of the Fees collected in the Art in Public Places Fund may include the following: 1. The cost of Art Work and its installation. 2. The cost of purchase or lease of Art Sites. 3. Water works, landscaping, lighting and other objects which are an integral part of the Art Work. 4. Frames, mats, pedestals, and other objects necessary for the proper presentation of the Art Work. 5. Walls, pools, landscaping, or other architectural or landscape architectural elements necessary for the proper aesthetic and structural placement of the Art Work. 6. Expenditures for maintenance and repair of Art Work. 7. Administrative expenses to otherwise implement any provision of this Chapter, however, in no event shall said administrative expenses exceed 5% of the total funds in the account on July 1 of any year nor $25,000 in any fiscal year. Ordinance 317 Final. 1 0,13 ,13 C. Endowments. The Art in Public Places Fund shall also be used as a depository for endowments, bequests, grants or donations. Such sums may be expensed as set forth in subsection (B) of this section and for art exhibitions or displays as approved by the City Council. D. Replacement. For those Art Works that have been purchased with monies from the Art in Public Places Fund or donated to the City, the City may determine to sell or exchange existing Art Works for replacement Art Works. Any funds obtained from the sale of Art Work shall be credited to the Art in Public Places Fund. Art Work owned privately and on display by In -Lieu Agreement may be exchanged with City Council approval or the original Fee paid to the Art in Public Places Fund. E. Reimbursement. In the event Fees have not been committed for a use as specified in subsection (B) within two years of their collection, the Fees in the Art in Public Places Fund shall be distributed by the City to the person or entity who has paid the Fees or in any other manner permitted by law. 2.65.120 Implementation and Administration of this Chapter. The City may enter into agreements, upon recommendation of the Cultural Arts Commission or otherwise, for the purchase or commissioning of Art Works on Art Sites not owned by the City, for installation of Art Works or the repair, maintenance or servicing thereof and for or relating to all other matter necessary or appropriate to implement the Art in Public Places Program. Ordinance 317 Final. _ V 1 w 16 9 `t ATTACHMENT 2 City Council Minutes STUDY SESSION January 4, 2000 1. DISCUSSION REGARDING THE ART IN PUBLIC PLACES ORDINANCE (CONTINUED FROM THE MEETING OF DECEMBER 7, 1999). There were no changes to the staff report as submitted and on file in the City' Clerk's Office. Council Member Henderson advised she is looking for support to remove the Art in Public Places (APP) fee from new single-family residential units and applying the fee to commercial projects only. Council Member Sniff referred to the residential and commercial amounts collected (Attachment 10) and felt removal of the residential fee would reduce the program to little practical value. Mayor Pena noted the commercial amount almost doubled last year. He was not in favor of completely eliminating residential but suggested cutting it in half this year and half again next year on a three-year basis and after the third year it would be somewhat gone. Council Member Henderson felt commercial growth would continue and keep the program going. Council Member Perkins believed Council Member Henderson has a point. He questioned the program accomplishing what was intended and where art pieces would be placed if the City had them. Mayor Pena noted some of the art pieces could be placed in public parks and felt if the Council weans away from it, then they can decide whether or not to continue the program. In response to Council Member Sniff, Community Services Director Horvitz reported the account balance is approximately $320,000 but the Cultural Arts Commission recently allocated up to that amount for the Civic Center Campus. City Manager Genovese advised the figures in Attachment 10 do not include actual commitments by developers. Council Member Henderson agreed with cutting the residential in half. Council Member Perkins suggested commercial developers donate playground/park equipment, etc. instead of funding toward art pieces. �, 015 City Council Minutes 4 January 4, 2000 Mayor Pena felt the Civic Center Campus would provide opportunities to use the APP Fund and a total elimination of the residential amount would hurt the program. Council Member Perkins agreed to cutting the residential fee in half. Council Member Sniff supported cutting the fee in half and taking a look at it again next year. Mayor Pena agreed. Council concurred to direct staff to bring back a modified fee schedule. Mr. Genovese advised staff will also provide an analysis on how a future reinstatement of a higher amount might trigger any Proposition 218 or other concerns. -016 ya City of La Quinta APP Fee Anal sis Current Proposed Average Home - 1999 200,000.00 200,000.00 Exempt 100,000.00 100,000.00 Subject to Fee 100,000.00 100,000.00 Percent 0.25% 0.125% Fee 250.00 125.00 Number of Units 500.00 500.00 Fee 125,000.00 62,500.00 Infrastructure Impact Fee Average Infrastructure Fee Collected $3,607 Current $1,907 Variance Per Unit $1,700 Number of Units 500 Variance $850,000 Current Proposed 00,000.00 200,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.25% 0.125% 250.00 125.00 100.00 100.00 25,000.00 12,500.00 1472 TO: FROM: DATE: SUBJECT CV ceit,/ 4 QUMA MEMORANDUM HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL THOMAS P. GENOVESE, CITY MANAGER JUNE GREEK, CITY CLERK DODIE HORVITZ, COMMUNITY SERVICES DIRECTO JANUARY 31, 2000 AMENDED ART IN PUBLIC PLACES COMMERCIAL FEES COLLECTED Please accept the attachment provided as an amendment to Business Session Item #5, provided with the February 1, 2000 City Council agenda. The information has been modified to reflect an update on the fees collected from commercial development for the Art in Public Places program. Paragraph 5, on page 2 of Business Session Item #5 states that commercial projects have contributed $116,853.04 in Art in Public Places fees, as of December, 1999, and that commercial developers have provided $125,578.99 in credits for art work provided instead of the in lieu fees. Upon further research, the amount paid by commercial development is $194,846.29 and artwork credits total $76,000. The combined fees and credits for commercial projects toward the Art in Public Places fund is $270,846.29. The research required to provide the commercial development fees required staff to physically review building permits from 1990-1994 to obtain commercial development fees. The modified amounts are provided in a chart, as an attachment, for your review. Should you have any questions, please contact me at 777-7032. CAMy Documents\AMENDED APP COMMERCIAL FEES.wpd 1,73 Art in Public Places Funds Collected Year lResidential Commercial City Contribution Interest Total 1990 $ 31,768.75 $ 625.00 $ 50,000.00 $ 3,525.59 $ 85,919.34 1991 $ 50,470.85 $ 4,930.00 $ 11,646.54 $ 67,047.39 1992 $ 16,716.81 $ 4,000.00 $ 12,156.96 $ 32,873.77 1993 $ 57,739.09 $ 7,000.00 $ 7,137.38 $ 71,876.47 1994 $ 26,065.77 $ 30,400.00 $ 11,444.17 $ 67,909.94 1995 $ 72,176.73 $ 31,070.00 $ 14,109.65 $ 117,356.38 1996 $ 73,809.82 $ 31,281.26 $ 16,170.79 $ 121,261.87 1997 $ 66,036.12 $ 29,576.29 $ 14,845.19 $ 110,457.60 1998 $ 209,44621 $ 12,821.72 $ 28,288.00 $ 250,555.93 1999 $ 221,008.14 $ 43,142.02 $ 264,150.16 Totals 1 $ 825,238.29 $194,846.29 $ 50,000.00 $119,324.27 $1,189,408.85 Art Pieces Provided By Developers For The Art in Public Places Program Credit 1992 TDC Development (Hwy. 111 $ 33,000.00 1997 Ea le Hardware $ 43,000.00 1 Total Projects $ 76,000.00 Combined Fees and Credits For Commercial Projects 1 $ 270,846.29 174 uii Gi:f/ 17'z'4 1'7: Zb February 1, 2000 Ibt)I1ZJJIL Councilwoman Terry Henderson. City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Terry: b1A VLbLK I CHAFI tK AS-0- t:5- VIA FACSIMILE rY;ut e�i /- s8 (F• ✓n BIR Desert Chapter Ilnilding Induary A..�arialiwi .d' Wrnlh�•rn f.�ruia 77 570 Spri-XTOd IT. e `iuite E PhIm Drwrl. ( adifornin y'2211 ?ao.3al.247f, fax ?60, 772.:1:172 I will be unable to appear before the Council today when you consider the amendment to Chapter 2.65, Section 2.65090(b) the Art In Public places Fee, as I will be in Riverside as a part of their General Plan Committee. I want you and the Council to know how Mauch the industry appreciates this effort to lessen the impact on the btyrlding industry and that we support Alternative 1. in the staff report. Executive An Affiiliale of the Nalional Aaaaciation of Home 9uiWra anti the. Cn1iforslia FloildinA ludnstry A—AwiRtI„n 92-01-00 11:46 RECEIVED FROM:7607723372 P-01 'V- r T-v4t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: AL COUNCIL/RDA MEETING DATE: February 1, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of the Request for Proposals for Community Park North Master Plan Design PUBLIC HEARING: Services RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The Capital Improvement Plan for 1999/2000 has identified this project in Project #199913, as provided in Attachment 1, with an allocation of $225,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the January 18, 2000 City Council meeting, the Community Park North Master Plan was discussed. It was determined that the Master Plan completed in 1993 should be updated to reflect the needs of the community. There are two options available in regard to selecting a firm to update the Master Plan. The first is to negotiate a contract with Purkiss-Rose-RSI, the firm that worked on the project in 1992/93. This update of the current Master Plan would include conducting public meetings, attending City Council meetings and Community Services Commission meetings to gather information. Upon completion of the meetings a revised conceptual Master Plan and updated narrative would be submitted for City Council consideration. It is estimated that this process could take six months from this date to final submittal of the Master Plan to the City Council. It is estimated that a significant cost savings would be realized by using Purkiss-Rose- RSI to produce the Master Plan update on this project. Because Purkiss-Rose-RSI developed the first project, they have the project information and believe that they can expedite this project for less money. 176 Another option is to issue a Request for Proposals (as provided in Attachment 2), to qualified firms for consideration. A selection committee would be formed to review the submittals for qualifications and references. Once the RFP's are evaluated by the Selection Committee, the final qualified candidate will be submitted for City Council approval. This process is estimated to take 11 months from this date to final submittal of the Master Plan to the City Council. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to negotiate a contract with Purkiss-Rose-RSI to update the current Community Park North Master Plan; or 2. Approve the Request for Proposals to provide Community Park North Master Plan design services and authorize staff to distribute the Request for Proposals to qualified firms; or 3. Do not approve the Request for Proposals to provide Community Park North Master Plan design services and authorize staff to distribute the Request for Proposals to qualified firms; or 4. Provide staff with alternative direction. Respectfully pubmitted, ie Horvitz; �rr)fnunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Capital Improvement Plan Project #199913 2. Request for Proposal to Provide Community Park North Master Plan Design Services t 00 S:\Community Services\CCReports\CC.028.wpd CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: ATTACHMENT 1 Project: 199913 - 18 Acre Park Site at Westward Ho Drive/Adams uescription Seek Professional Services to provide a master plan concept and prepare design documents necessary to develop the City's 17-acre Community Park site located Revenue Cateaory FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 Other: Quimby 225,000 225,000 Other: 0 Revenue Total: 225,000 0 0 0 0 225,000 Expense Amounts Category FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04 Total Administration 25,000 . 25,000 Engineering 175,000 175,000 Construction 0 Inspection 0 Other: Masterplan 25,000 25,000 Other: 0 Expense Total: 225,000 0 0 0 0 225,000 rincrnfinn Cnctc Category FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 FY 2003104 Total General Fund Other: 0 0 Operating Total: 0 0 0 0 0 0 Additional Comments: Printed: 19-Mar-99 Page 10 178004 `u.c ATTACHMENT 2 �-W V 5 OF REQUEST FOR PROPOSALS PROFESSIONAL DESIGN SERVICES CITY OF LA QUINTA' S COMMUNITY PARK NORTH MASTER PLAN ISSUED BY: City of La Quinta Community Services Department 78-495 Calle Tampico La Quinta, CA 92253 (760) 777-7032 005 1713 TABLE OF CONTENTS I. Project Overview .................................................... 3 II. Scope of Services ................................................... 3 III. Product............................................................ 4 IV. Format............................................................ 4 V. Proposal Content .................................................... 4 VI. Role of the Consultant ................................................ 5 VII. Available Budget/Contract............................................ 5 VIII. Evaluation of Proposals/Selection Process ................................ 5 IX. Submittal Requirements For Proposals .................................. 6 X. Contracts.......................................................... 6 XI. List of Available Documents .......................................... 6 1 � k) 068 CITY OF LA QUINTA REQUEST FOR PROPOSALS PROFESSIONAL DESIGN SERVICES COMMUNITY PARK NORTH MASTER PLAN The City of La Quinta is requesting proposals from qualified firms and/or individuals to plan and design a master plan for the Community Park North project. This project has been master planned in 1993, however, due to the rapid growth of the City of La Quinta, and the change in demographics, the project needs to be revisited for appropriateness. The development of the park will be extensive and therefore not fully developed in a single phase. The project is to result in alternatives and recommendations for (1) phasing of amenities and improvements, (2) design themes and standards and (3) implementation procedures. The selected consultant/project team members will need to have knowledge and expertise in growth oriented communities, environmental characteristics of desert communities, citizen participation as well as an excellent working relationship with clients. It is anticipated that the consultant will be the primary liaison with a City Project Management Team, initiate contacts with other affected agencies, and present materials to City staff, public workshops, City Commissions, and City Council. The City Project Management Team will consist of: Community Services Director Public Works Director/City Engineer Recreation Supervisor The City of La Quinta, surrounded on the west and south by the rugged and dramatic slopes of the Santa Rosa Mountains, was incorporated in 1982 in Riverside County as a General Law City and in November, 1996 voters approved Charter City status. With approximately 31.18 square miles and a current population estimate of approximately 21,763, the City has maintained a healthy annual growth rate over the last five years. It is anticipated the City will continue to be a prime growth area in the desert, while preserving the natural open space of the Santa Rosa Mountains. High quality residential and resort developments along with commercial development will continue to establish La Quinta as the "Gem of the Desert". II. SCOPE OF SERVICES The project is divided into two parts: PART ONE: PRELIMINARY STUDY, DESIRED IMPROVEMENTS AND DESIGN Perform field investigations as required to recommend proposed methods of conducting work Conduct three public review meetings to receive public input on the proposed design Attend up to two Community Services Commission meetings Attend up to three City Council meetings Provide preliminary cost estimates, narrative and schematic design proposals as needed during development of the conceptual plan Conduct preliminary lighting and noise analysis for proposed facility amenities Analysis of parking needs including possible location of access roads to facility 181 007 PART Two: PHASING ALTERNATIVES Discussion of development phasing alternatives Discussion of the cost of each phasing Manpower analysis on the operational and maintenance costs Utility and water analysis for operation and maintenance of the park site Assist in the completion of appropriate environmental documents for the adoption of the conceptual plan Consultants preparing proposals should not be constrained by the above outline from suggesting different and innovative approaches to this project. III. PRODUCT Community North Park Conceptual Plan (Color) Narrative describing the Scope of Services with cost analysis (10 Copies) Note: All written material will be in WordPerfect 7. Diskette copies of the final and approved Community Park North Master Plan documentation are required. All data, information, materials and work produced including final camera ready text, maps and graphics including all digital files will become the sole property of the City of La Quinta. IV. FORMAT Although there is no maximum proposal length, proposals should be kept to the minimum length to address the requirements of the RFP. Proposals shall be submitted on 8 %2 X 11 paper with pages numbered sequentially. V. PROPOSAL CONTENT: A detailed work program explaining your firms approach to accomplishing each facet of this project including a Scope of Work detailing the sequence and timing (project schedule) of the tasks to be performed and the anticipated products from each task. Identify all products to be prepared for presentation to the public. Identify all products to be prepared in the work program. Each phase of work should have itemized man hours each piece of work and each person working on this project in a spread sheet format. • In a sealed envelope, an overall itemized project budget. Each phase of work should have an itemized budget including labor costs and expenses for each piece of work and each person working on this project in a spread sheet format. • A preliminary approach to organizing the plan document. • A project team organization chart with identification of Project Manager. • Resumes of each individual working on the project. 189 A schedule of your availability for staff and public meetings. An enumeration of your requirements of City staff and resources. A list of California cities/counties for which the personnel assigned to this project have completed Park Master Plans in the last seven years. VI. ROLE OF THE CONSULTANT The role of the consultant is expected to be an extension of City Staff. The consultant is expected to keep an open dialogue with staff and to work closely with the City Project Management Team to ensure the Community Park North Master Plan reflects, to the greatest degree possible, the sentiments and opinions of the citizens of La Quinta. It is anticipated that, at a minimum, there will be one project meeting per month with the City Project Management Team to review progress and resolve problems. The consultant will be responsible for preparing the agenda and conducting these meetings. The consultant will conduct the public workshops and public hearings. The consultant will be responsible for the production of all graphics, hand outs, and other material necessary for successful workshops, study sessions and public hearings. As an extension of City staff, the consultant will be expected to function in the following roles: • Consensus builder • Organizer • Provider of technical information • Educator In order to establish and maintain project continuity throughout the duration of the project, the consultant will identify one individual (Project Manager) that the City can contact for all project related needs. The City will identify one individual (Project Director) that the consultant's Project Manager will contact for project related needs. This primary contact should not preclude other necessary City/consultant lines of communication. VII. AVAILABLE BUDGET/CONTRACT The City wishes to negotiate a fixed price contract with a not to exceed dollar total based on a clearly defined Scope of Work. Proposals should document and itemize all costs separately. It should be noted that the selected consultant will be required to carry both Worker's Compensation and General Liability Insurance. VIII. EVALUATION OF PROPOSALS/SELECTION PROCESS A Consultant Selection Team will review the proposals and select three to five submitted proposals for an interview with the City of La Quinta. Composition of the City interview team will be determined later. The interview team will make a recommendation to the City Council who will make the final decision on the selection of a consultant. The City intends to focus the interview of those project team members who will be working most closely with staff and who will be responsible for conducting/leading public meetings. The consultant will be evaluated based on the following criteria: • Responsiveness to requirements of the project 009 183 • Creativity and innovation • Project Management approach • Technical and methodological approach • Communication skills of project personnel • Qualifications The tentative schedule is as follows: Issue Request for Proposals February 2, 200 Proposal Due Date March 10, 2000 Oral presentation/interviews Week of March 13, 2000 Recommendation to City Council April 4, 2000 Start Project May 1, 2000 Anticipated Completion Date November 3, 2000 IX. SUBMITTAL REQUIREMENTS FOR PROPOSALS Submit four (4) copies of your proposal including proposed work schedule and hours. In a separate SEALED ENVELOPE submit one copy of your priced proposal. Submit proposals to: Dodie Horvitz, Community Services Director Community Services Department City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Written proposals are due by 5:00 PM on Friday, March 10, 2000. X. CONTRACTS The award will be made by the City Council at a regularly scheduled City Council meeting. The City reserves the right to not award a contract, to reject any and all proposals or portions thereof, to negotiate with a propsoser, and waive all informalities and irregularities in proposals received. All questions regarding this project should be directed to Dodie Horvitz, Community Services Director, Community Services Department, City of La Quinta at 760-777-7032. XI. LIST OF AVAILABLE DOCUMENTS La Quinta General Plan, 1992 Parks and Recreation Master Plan, 1993 Zoning Map S:\Community Services\RFP's\COMMUNITY PARK NORTH.wpd p U ` n 1.O AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 1, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the Purchase of a Plaque PUBLIC HEARING: Recognizing Sponsors of the City's Anniversary Celebration RECOMMENDATION: Approve the purchase of a plaque recognizing the major sponsors of the City's Tenth Anniversary Celebration as deemed appropriate by the City Council. FISCAL IMPLICATIONS: The funds for the plaque have been appropriated in the FY 99-00 budget within the General Fund Account No. 101-104-853-000. The total amount appropriated was $9,500. Additional funds to cover the expenses for alternatives two (2) and four (4) could be allocated from General Fund Reserves (101-000-300-290). CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: On June 16, 1992, the City Council approved a motion to accept the Tenth Anniversary Committee's final report. The Council's direction was to return the Committee's residual funds (approximately $20,000) to the City's General Fund and set aside a portion of these funds for a plaque to honor the Committee and those that contributed to the success of the City's Tenth Anniversary celebration (Attachment 1). This plaque was to be placed at or in the new City Hall and was consistent with a commitment made to honor those that contributed $1,000 or more with permanent recognition on a commemorative plaque to be installed at City Hall (Attachment 2). At the October 7, 1997 Council meeting, this issue was reconsidered. Staff presented two design options for a 4' x 4' plaque as follows: 1► a painted and baked ceramic tile, or 2) a mosaic pattern, with the same graphic design. The City Council approved a 18 5 motion to continue consideration of the Tenth Anniversary Plaque issue within the 1998/99 budget process (Attachment 3). Staff has recently acquired updated bid information on the two plaque designs presented at the October 7, 1997 Council meeting. The cost for the painted and baked ceramic tile is quoted at $6,735. The cost for the mosaic pattern is quoted at $12,672. The bids include all costs associated with the plaque, including a plate with the names of donors, installation and layout. An illustration of the mosaic plaque is included (Attachment 4). The painted and baked plaque is not textured. For purposes of exploring other options, staff solicited a bid for a smaller plaque (2'x2') of the same design. The cost for the painted and baked ceramic the is $6,092 and the cost for the mosaic pattern is $10,734. These bids include all related costs. A detailed summary of the costs quotes is included as Attachment 5. The mosaic plaque is suitable for either interior or exterior use. The painted and baked tile requires an additional $500 to coat the plaque to make it suitable for outside use. This additional cost has been included in both bids. Regardless of which alternative is deemed more appropriate by the Council, it is proposed a plate be located adjacent to the plaque with the names of the sponsors who donated $1,000 or more. These sponsors are: • Desert Hospital • Mark Palmer Design • Palmer Cablevision • La Quinta Hotel • Waste Management of the Desert • Elinor A. Sidner • Eisenhower Medical Center • Pearl A. Knight, DC • Simon Motors Possible locations for the plaque include: the exterior wall to right of the doors at the north entrance of City Hall or the interior north wall to right of the north entrance of the Study Session Room. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 186 002 1. Approve the purchase of a 4'x4' painted the plaque at the quoted cost of $6,735 with funds from the applicable General Fund Account; or 2. Approve the purchase of a 4'x4' mosaic tile plaque at the quoted cost of $12,672, with funds from the applicable General Fund Account, and allocate an additional $3,500 to cover the costs; or 3. Approve the purchase of a 2'x2' painted tile plaque at the quoted cost of $6,092 with funds from the applicable General Fund Account; or 4. Approve the purchase of a 2'x2' mosaic tile plaque at the quoted cost of $10,734 with funds from the applicable General Fund Account and allocate an additional $1,500 to cover the costs; or 5. Consider a new design; or 6. Provide staff with alternative direction. Respectfully submitted, 1• � V` Mark Weiss, Assistant City Manager Approved for submission by: cr-Thomas P. Genovese, City Manager Attachments: 1. Minutes of the June 16, 1992 City Council Meeting 2. Tenth Anniversary Committee fundraising correspondence 3. Minutes of the October 7, 1997 City Council Meeting 4. Plaque Illustration 5. Plaque Option Cost Analysis 08/1 1 /99 S:\CITYMGR\CCSHELL.10th.ann.plq.2.WPD 003 ATTACHMENT 1 City Council Minutes 4 June 16, 1992 Mr. Sawa noted that Condition No. 12 covers the r quirement for the wildflowers. 76 Ms. Honeywell, City Attorney, advised that a only action before the Council at this time is to accept a report of the Planning Commission or to schedule a p lic hearing, if changes in the conditions are desire Regarding the requirement for a child-care center, th a needs to be shown an interrelationship between the for th child-care center and the proposed use. Mr. Sawa noted that Condition No. 42 addresses the child-care issue in that the applicant ould be required to make provisions for a child-care fac ity in the future development area, if deemed necessary y the City at the time of application for new develop nt. Ms. Honeywell felt Vthathe condition is worded to give the City maximum flexibin requiring it and also as to when it would be requirecondition could be tightened up to specifically interputure development". MOTION - It was 96ved by Council Members Franklin/Sniff that Counci/nhower a report of the Planning Commission action on CondiU. Permit 92-003 to allow construction of a 74,50medical office building in the C-P-S Zone locatortheast corner of Washington St. & 48th Ave. Applicenhower Medical Center & La Quinta Medical Devel. subject to conditions. Motion carried with MayorINING. MINUTE ORDER NO. 92-127. 2. FINAL REPORT BY THE TENTH ANNIVERSARY COMMITTEE. Mrs. LiCalsi, Administrative Analyst, commented on the success of the Tenth Anniversary celebrations and the tremendous job performed by the Tenth Anniversary Committee. The C-ommittee raised in excess of $100,000 through cash contributions and in -kind donations in addition to the $30,000 allocated by the City. Approximately $20,000 is left of the a30,000 of City funds. The Committee has suggested two options: 1. Return the money to the City's General Fund; or 2. Purchase a lasting gift for the City to commemorate the Tenth Anniversary. The Committee prefers Option 2 in order to purchase something that is already included in the City's Civic Center budget, like a landscape item. 188 OWS City Council Minutes 5 June 16, 1992 Council Member Franklin wished to see the monies returned to the City's General Fund and for the City Council to purchase something for the Tenth Anniversary Committee to express the Council's appreciation to the Committee and the Community. MOTION - It was moved by Council Members Sniff/Franklin to accept the Tenth Anniversary Committee's Final Report and provide the following direction: That the Council give its sincere thanks and gratitude for a job well-done and also thank all those who contributed to the Tenth Anniversary success in so many ways. We are indeed fortunate to have so many organizations and individuals who care so much for La Quinta and further, that all remaining funds be returned to the General Fund and the Council shall set -aside a suitable amount necessary to provide a suitable plaque placed at or in the new City Hall honoring the Committee and all of those who contributed to its success. Motion carried unanimously. MINUTE ORDER NO. 92-128. 3. CONSIDERATION OF REQUEST BY PALM SPRINGS DE RT RESORTS CONVENTION AND VISITORS BUREAU FOR $35,000 ADVA E PAYMENT TO COVER A SHORTFALL IN THEIR FY 91/92 BUDGET. Mrs. LiCalsi, Administrative Analyst, advised that the request before the Council is for a $35,000 advance for FY 1991/92 - it would be deducted from anything we w ld be billed for in the FY 1992/93. In response to questions by Council, rs. LiCalsi advised that the current invoice is based upon t e .06%. The 1.6% has been set -aside for study and review. a Cities of Indian Wells, Rancho Mirage and Palm Desert h e approved the advance. MOTION - It was moved by Co cil Members Sniff/Franklin to approve the request of t e Palm Springs Desert Resorts Convention and Visitors Bu eau for a $35,000 advance to cover a shortfall between the ross hotel sales and expenditures. Motion carried unanimo ly. MINUTE ORDER NO. 92-129. 4. CONSIDERATION OF A ORIZATION FOR STAFF TO CALL ON LETTERS OF CREDIT NO. 900917 S780LA AND NO. 900710IS103LA, PGA TRACTS 21846-2 AND 2549 -3 RESPECTIVELY, SUNRISE DESERT PARTNERS. Mr. Speer, A 't. City Engineer, advised that the City has received no fication from Security Pacific Bank that they will not b extending the letters of credit in question beyond their Ju 1st expiration date, posted by Sunrise Desert Partner for tracts within PGA West. Sunrise has indicated that t y're working on getting replacement letters of credit. 183 006 M TENTH ANNIVERSARY COMMITTEE MINUTES MAY 21, 1992 Regular meeting of the Tenth Anniversary Committee was called to order at 4:00 P.M., Chairwoman Hatfield presiding. PRESENT: Sheila Hatfield Judie Melkesian Myra Bohnenberger Meg Robertson ABSENT: OTHERS PRESENT: Elaine Reynolds Lucia Moran Al Newkirk Judy Vossler Woodard Fred Rice Cheryl Ward Pam Licalsi and Debbie DeRenard MINUTES - It was moved by Mrs. Melkesian, seconded by Mrs. Vossler Woodard to approve the Minutes of May 7, 1992. Motion carried unanimously. 1. REPORT OF SUB -COMMITTEES a. Fund Raising Mr. Newkirk reviewed that donations received and advised that the total amount received from donations is approximately $12,330.00. ******************** Committee reviewed the list of sponsors that will be recognized in the newspaper ad. Mrs. Licalsi advised Committee Members to notify her of any changes, additions or deletions. Committee concurred on the Tenth Anniversary Committee paying the production costs for the newspaper ad. b. Budget Chairwoman Hatfield distributed a draft expenditures report advising that future expenditures may be incurred due to the vandalism on the Showmobile. ******************** Mrs. Bohnenberger advised that the current City Council and Planning Commission will receive their plaques at the June 2nd City Council Meeting. 100 007 Ld ` ` into 1982 - 1991 Ten Carat Decade Date ATTACHMENT 2 The City of La Quinta is celebrating its 10th Anniversary with many exciting events planned each month. With the exception of our January Dinner Dance & a small donation to the Community Concert on May 3rd, every event is .free admission to all who attend, including our "Day in,the Park" on May 2nd. The "Day In The Park" will be our main event, beginning with a Parade down Eisenhower and ending at the Downtown Village Park. A celebration for the whole community with carnival and food booths, pony rides, a dunk tank and a whole lot more. The festivities will end on Sunday with a wonderful "Community Concert". The cityhood observance needs your support. The loth Anniversary Committee is seeking financial help or in -kind contributions of service or equipment. Now is your opportunity to make a vital contribution. With your help, it will be a great success, with fun for all. May we count on you to be an integral part of our "Ten Carat Decade celebration. Your donation to the City of La Quinta is tax deductible, but please discuss with your tax consultant. Your contribution will be acknowledged in one of the following ways, unless you wish to remain anonymous. A pre -addressed envelope to the City of La Quinta has been included for your convenience. For further information, please contact one of the following: Tenth Anniversary Chairwoman Sheila Hatfield at 7"79 WIf or Fundraising Chairman Al Newkirk at 771-0910. 10th ANNIVERSARY COMMITTEE City of La Quinta Post Office Box 1504 ♦ 78-105 Calle Estado La Quinta, California 92253 191 Phone (619) 564-2246, Fax (619) 564-5617 Design & Production: Mark Palmer Design, 619-346-0772 008 Page 2 La Quinta loth Anniversary OBI T11 'Diamond Sponsor: $2,500.00 and up; 1) A thank -you letter from /11the Mayor, 2) A personalized message from you to be included in our '10th Anniversary Time Capsule to be opened by the people of La Quinta in the year 2032, 3) A plaque presented at a City Council meeting and 4) Permanent recognition on a commemorative plaque to be installed in our new City Hall. Emerald Sponsor: $1,000 to $2,499: 1) A thank you letter from the yor, 2) a plaque to be presented at a City Council meeting and 3) permanent recognition on a commemorative plaque to be installed in. our new City Hall. Ruby Sponsor: $500 to $999: 1) A thank -you letter from the , *ayor and 2) a plaque to be presented at a City Council meeting. PSapphire Sponsor: $100 to 499: 1) A thank you letter from the yor and 2) Certificate from the City Council acknowledging your .I Gold Nugget Sponsor: $25 to $99: A thank you letter from the • :Mayor. All sponsors will receive recognition at our May 2nd event and in the June Newsletter. We hope you will consider one of these Sponsorships and the 10th Anniversary Committee says, "HAPPY ANNIVERSARY LA QUINTA"• Sheila Hatfield, v Al Newkirk, loth Anniversary Committee Chairwoman Fundraising Subcommittee Chairman 19r) TENTH ANNIVERSARY COMMITTEE Judy Vossler-Woodard 46-555 Cameo Palms Dr. La Quinta, California 92253 Res: (619) 564-1216 Bus: (619) 564-4111 (Mayor Pena Appointee) Al Newkirk 55-111 Firestone La Quinta, California 92253 Res: (619) 771-0910 (Mayor Pena Appointee) Fred Rice P.O. Box 643 La Quinta, California 92253 Res: (619) 564-4823 (Mayor Pro Tem Rushworth Appointee) Sue Steding 46-450 Jefferson Street La Quinta, California 92253 Res: (619) 342-1689 Bus: (619) 342-8216 (Mayor Pro Tem Rushworth Appointee) Lucia Moran P. 0. Box 1305 La Quinta, California 92253 Res: (619) 564-3761 (Council Member Franklin Appointee) Judy Melkesian 79-915 Fiesta Drive La Quinta, California 92253 Res: (619) 347-5580 (Council Member Franklin Appointee) Cheryl Ward P. 0. Box 688 La Quinta, California 92253 Res: (619) 564-0076 (Council Member Sniff Appointee) Sheila Crane 79-275 Horizon Palms Circle La Quinta, California 92253 Res: (619) 345-5076 Bus: (619) 568-1891 (Council Member Sniff Appointee) 193 01.0 Meg Robertson P. 0. Box 777 La Quinta, California 92253 Res: (619) 770-9711 Bus: (619) 564-1244 (Council Member Bohnenberger Appointee) Myra Bohnenberger 51-100 Calle Obispo La Quinta, California 92253 Res: (619) 564-6006 (Council Member Bohnenberger Appointee) ALL POSITIONS APPOINTED ON MAY 21, 1991 AND EXPIRE ON DECEMBER 31, 1992. 194 Oil ATTACHMENT 3 Id — City Council Minutes 4 October 7, 1997 coordinated with a public outreach effort for the collection of tele one books, etc., and funded from the AB939 Fund. Council Member Adolph agreed the proposal came too late, oting that Council just recently agonized. over the distribution of the grant fu s, and advised that he, too, was opposed to pulling the funds out of the eneral Fund Reserve Account. Council Member Perkins felt it's an excel/CitHowever, am and that it wouldn't conflict with any of the other programs in thhe questioned the amphitheater being large enough to handle ied that he would support it 100% if there was another funding sourle other` than the General Fund Reserve Account. Mayor Holt supported trying to do some ing in the spring, but felt for the same reasons already stated, that it should t be done at this time. Council Member Henderson wish to see staff directed to continue working with Mr. Langer and felt the Cul ral Commission should be included as well. Council Membe/db t th door should be kept open and agreed that any future proposal r viewed by the Cultural Commission. He also felt that any future ould be submitted early enough to be considered during the budgt process. Council Membeon noted that Mr. Langer has already submitted the proposal to the mmission; but felt perhaps he could work with them to lay the groun next year. MOTION - It as moved by Council Members Henderson/Sniff to direct .the Cultural Co mission to work with Mr. Langer and continue to review and work with him future concerts. Motion carried unanimously. MINUTE ORDER NO. 97-151 2. CONSIDERATION OF PURCHASE OF A PLAQUE RECOGNIZING SPONSORS FOR THE CITY'S TENTH ANNIVERSARY CELEBRATION. Mrs. LiCalsi, Senior Management Assistant, advised that after the City's tenth anniversary, the Tenth Anniversary Committee returned $20,000 to the City with a recommendation that a portion be used for a lasting gift to commemorate the event. Staff recommended that a plaque, featuring the Tenth Anniversary logo and the names of businesses and individuals donating $1,000 or more to 1� 012 City Council Minutes 5 October 7, 1997 the event, be placed in the main lobby at City Hall. Two design options for the 4' X 4' plaque were presented as follows: 1) a painted and baked ceramic tile at an estimated cost of $3,600, or 2) a mosaic tile pattern, with the same graphic design, at an estimated cost of $9,000. She advised that installation costs would be $500. In response to Mayor Holt, Mrs. LiCalsi advised that design #1 is like the plaques that were presented to the Tenth Anniversary Committee members and other individuals helping with the event, except' with written information. Design #2 would be a mosaic pattern, consisting of small tiles put together to make a design and would be more costly to install. Council Member Henderson advised that she didn't have a problem with what was being brought forward, but questioned -why it wasn't done during the budget process. She felt instead of funding it from the General Fund Reserve Account, that it should be set aside and considered during the 1998/99 budget hearings, pointing out that Council just discussed their concerns about using the General Fund Reserve Account (under Business Session Item No. 1). Mr. Falconer, Finance birector, clarified that this issue differs from the previous discussion in that the $20,000 was deposited into the General Fund five years ago. Council Member -Henderson said she wouldn't have a problem with it if it's in the General Fund as a budgeted item, but felt if it's in the General Fund "Reserve" Account that it should be handled next year during the budget hearings. In response to Council Member Adolph, Mrs. LiCalsi confirmed that $20,000 was deposited in the General Fund specifically for this purpose and noted that the Civic Center wasn't completed when the funds were deposited. Council Member Sniff read the motion from the minutes of June 16, 1992, and advised that he felt Council had made a commitment to acknowledge the donors. He didn't see the expenditure as a raid on the General Fund because the money was deposited there to be used for that purpose. Council Member Perkins didn't understand why it hadn't been brought forward before, noting that it's the first time he's heard about it since he's been on the Council. He couldn't support dipping into the General Fund Reserve Account regardless of the funds being deposited there for some specific purpose and felt it should be budgeted next year. He advised that if he's still on the Council, he 196 013 City Council Minutes 6 October 7, 1997 would probably support it next year, but felt it's the wrong time, place, amount, and reason at this time. Council Member Henderson agreed the donors should be recognized, but felt the proposal was received too late for this year, just as Mr. Langer's proposal was received too late and felt sure it would be at the top of the list for next year. She advised that she was unaware that any of the General Fund Reserve Account was earmarked for this purpose or any other purpose. In response to Council Member Sniff, Mrs. LiCalsi confirmed that each of the donors had contributed 41,000 or more in cash or in -kind services to the event. Mr. Genovese, City Manager, advised that a special fund for this amount would not normally be set up. He further advised that the funds were set aside to be used upon the completion of City Hall, but a number of administration changes have taken place. Mayor Holt felt the project had just fallen through the cracks, but didn't see any problem with considering it during budget hearings next year since there are some concerns on the part of some of the Council. Council Member Adolph advised that he fully supports the proposal, but he, too, didn't see a problem with delaying it another six months since it's already been delayed for five years. MOTION - It was moved. by Council Members Sniff/Henderson to continue consideration of the Tenth Anniversary Plaque to the 1998/99 budget process. Motion carried unanimously. MINUTE ORDER NO. 97-152. 3. CONSIDERATION OF AUTHORIZATION TO AWARD A CONTRACT FOR FRITZ BURNS PARK IMPROVEMENTS, PROJECT 97-07, TO LOWEST RESPONSIBLE BIDDER. Mr. Vogt, Public Works Director, advised that. on July 1, 1997, Council approved the design concept for the Fritz Burns Park Improvements and authorized staff to proceed with the final design and bid documents. He advised that the design consultant and staff met with the Parks & Recreation Commission to review the bid and add -alternates in order to bring the project within budget. Included in the base bid is the playground equipment, tot lot with sidewalk and curbing, resurfacing of six tennis courts, and conversion of two tennis courts into roller -hockey rinks and the add -alternates consist of a shade structure, tennis court fencing, rubberized play matting, roller hockey rink 197 014 ATTACHMENT 4 ATTACHMENT 5 PLAQUE OPTION COST ANALYSIS 4X4 4X4 Painted and Baked Mosaic Layout $ 575.00 $ 575.00 Coordination 575.00 575.00 Plaque 2,985.00 8,995.00 Treatment 500.00 0.00 Installation 500.00 500.00 SUBTOTAL 5,135.00 10,645.00 Sales Tax 7.75 % 397.96 824.99 TOTAL $ 5,532.96 $1 1,469.99 2X2 2X2 Painted and Baked Mosaic Layout $ 575.00 $ 575.00 Coordination 575.00 575.00 Plaque 2,388.00* 7,196.00* Treatment 500.00 0.00 Installation 500.00 500.00 SUBTOTAL 4,538.00 8,846.00 Sales Tax 7.75% 351.70 685.57 TOTAL $ 4,889.70 $ 9,531.57 * This is reduced price of 20% from the 4X4 version Additional metal plate cost for each option: Plate $ 1,098.00 Tax 85.00 Handling 20.00 TOTAL $ 1,203.00 Total plaque and plate cost for each option: 4X4 4X4 2X2 2X2 Painted & Baked Mosaic Painted & Baked Mosaic $6,735.96 $12,672.99 $6,092.70 $10,734.57 9,500.00 9,500.00 DIFFERENCE $ 3,172.99 $ 1,234.00 T44t °f 46Q" COUNCIL/RDA MEETING DATJE: February 1, 2000 Consideration of an Appointment to the Chamber of Commerce Information Exchange Committee Bi- Monthly Workshops RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: b CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Since the City Council has-been attending the Chamber Workshops, they have rotated the responsibility of Council attendance every three months. At the Council meeting of August 3, 1999, Council Member Sniff was appointed. Prior to this, Mayor Pena, Council Members Perkins, Henderson, and Adolph each served respectively. In order to continue this policy, a new Council representative should be appointed at this time. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint a new Council Member as a representative to the Chamber of Commerce Information Exchange Committee Workshop; or 2. Do not appoint a Council Member representative; or 3. Reappoint Council Member Sniff; or 4. Continue this for further consideration; or 5. Provide staff with alternative direction. CAMy Documents\WPDOCS\ccjh-Chamber Rep.wpd Respectfully submitted, for Approved for submission by, Thomas P. Genovese, City Manager ti `J C:\Mv Documents\WPDOCS\ccih-Chamber ReD.WDd REPORT/INFORMATIONAL ITEM: /'/ CULTURAL ARTS COMMISSION MINUTES December 9, 1999 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner Rasmussen led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Jackie Rasmussen Commissioner Elaine Reynolds Commissioner Rosita Shamis (Vice Chairperson) MEMBERS ABSENT: Commissioner Leslie McMillan STAFF PRESENT: Dodie Horvitz, Community Services Director John Freeland, Public Works Engineer Cristal Spidell, Secretary It was moved by Commissioner Reynolds/Shamis to excuse Commissioner McMillan due to illness. Unanimous. II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of November 18, 1999 B. Art in Public Places Financial Report for November 1999 Commissioner Rasmussen asked where the obelisks were located in the City. Ms. Horvitz said they are at a number of locations including Adams Park, Fritz Burns Park, and the Senior Center. The obelisks are also on various street corners including Calle Tampico & Washington Street, and Avenue 52 & Avenida Bermudas. Commissioner Shamis asked where the $50,000 came from on the APP Financial Report. Ms. Horvitz said it was the City's contribution when the program was started. It was moved by Commissioner Rasmussen/Shamis to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING - None G:\MyData\CRISTAL\CAC\CACMIN.12-9.wpd a;! VI. BUSINESS ITEMS A. Civic Center Campus Art Walk Ms. Horvitz clarified a statement she made at the last Commission meeting in regards to the dedication for Colonel Paige at the Civic Center Campus. Ms. Horvitz said the Public Works Department is working with Tom Doczi, to select a location to place the dedication in his honor. Chairperson Hull recalled the City Council's desire was a bust of Colonel Paige, however the size of the bust and the budget was not discussed. Ms. Horvitz suggested allowing the Public Works Department determine the site and then discuss the size of the bust, plaque, etc., at a later date. Ms. Horvitz said the Public Works Department will be going to the City Council on January 4 with details of the Civic Center Campus, and they will ask the Council for specific details at that time. Ms. Horvitz will report the results of that discussion at the next Commission meeting. John Freeland, Public Works Senior Engineer updated the Commission on the Civic Center Campus project. Mr. Freeland suggested a gazebo could be located on the island, and that a site had not been selected for the Colonel Paige honor. The Commissioners will get prices on different bust sizes for Mr. Freeland to review and present to the City Council for consideration. Chairperson Hull suggested putting footsteps of dance steps or a hopscotch pattern in the cement, and signs along the walkways. In response to Commissioner Reynolds, Mr. Freeland said the paths to the island will be structural in design because it must hold the weight of vehicles, and that artistic work will be incorporated. The Commission recalled a piece of work from Louis DeMartino's studio that would work for the railings. Commissioner Shamis said she likes Mr. DeMartino's work and is happy with what he has done, however she thinks it must be made clear to him that we cannot wait as long as we have been waiting for him to finish the Washington/Hwy 111 project to be polished up and finished, and what ever we do in the future with him must include a time limit. Chairperson Hull said that other artists need to be included in the work. Commissioner Shamis would like to see the parks theme be historical and indigenous in nature and suggested having the Commission contact the Historical Society to look at the history of La Quinta for details. Commissioner Reynolds asked if the water feature budget for the village area is separate from the APP funds. Staff indicated the village area is not part of the Civic Center Campus. In response to Chairperson Hull, Mr. Freeland said the City Council reviewed and selected a gas lamp type light feature for the village, which would allow the addition of banners for events at a later time. Mr. Freeland said the entrance areas to the campus would have over head lighting, and the walkways will be bollard type lighting. In response to Commissioner Shamis, Mr. Freeland said children could be involved in the park with the topiary, tiles, a children's garden area, and a children's fountain area. Commissioner Shamis suggested asking Mike Teague or Marcia Gibbons as a mentor for the children's areas. Chairperson Hull would like Tom Doczi, landscape architect, at the next Commission meeting. Mr. Freeland said he and Mr. Doczi would attend and will give an update on the City Council meeting of January 4. Mr. Freeland would like the Commission to work on prices for the bust for Colonel Paige and submit the information to him so he can present it to the Council. Chairperson Hull would like to see a picture of the lights that were selected by the City Council. Mr. Freeland said there are no restrooms on site, however there are restroom facilities available at the Senior Center and at the Civic Center. It was moved by Commissioner Rasmussen/Reynolds to recommend the City Council spend up to �0 3 G:\MyData\CRISTAL\CAC\CACMIN.12-9.wpd O $340,000 of APP funds on the Civic Center project. Unanimous. B. Meet the La Quinta Artist Due to her absence, Commissioner McMillan submitted a memo prior to the Commission meeting to Chairperson Hull with two recommendations for Artist of the Month. The Artist of the Month program consists of selecting a La Quinta artist (bi-monthly) and featuring them in the Desert Post and the Chamber of Commerce Newsletter, and the artist of the month is invited to the Culture in the Courtyard. The artists nominated were Darlene Romano (music & theater), and Kevin Henry (song writer, pianist). The Commission discussed the two recommendations. Commissioner Reynolds/Blakley moved to select Darlene Romano as the Artist of the Month for January, and if she was unavailable Kevin Henry would be selected. Unanimous. C. Re -appropriation of Workshop Funds The Commission discussed re -appropriating funds currently budgeted for workshops to entertainment which could be used for the Culture in the Courtyard program. The program is held on the fourth Thursday of each month (January April) from 10-11:30 AM. The first event will be held on January 27. The Commission discussed hiring musicians to play during the event. Ms. Horvitz reminded the Commission that the Culture in the Courtyard is a low key, relaxed meeting place, not a sit down concert. Last year taped background music played while those in attendance visited with each other and enjoyed coffee and refreshments. Commissioner Shamis suggested soliciting business and developers to sponsor the workshop and/or cultural events. Chairperson Hull would like to do the workshop in April to educate the people on the importance of arts in the community. Chairperson Hull also suggested building the audience in the Courtyard and get people used to the event and then hire musicians to play, and focus on the workshops this year. Ms. Horvitz reminded the Commissioners of the upcoming projects they will be involved with and she thinks the Commission will be very busy working on them and may not have time to devote to hosting a workshop in April. The Commission agreed to plan the workshop for November 2000, and not re -appropriate any funds at this time. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Letter from Dr. Samuel Gilmore The Commission discussed Dr. Gilmore's letter and directed staff to send a letter thanking him for the request, however they are unable to provide any artist bank information for his folk and traditional arts project. VIII. COMMISSIONER ITEMS Commissioner Shamis reported that 35 volunteers have signed up for the reading program at Truman School which starts in January. Commissioner Reynolds announced an Art in the Garden show on January 8, and said Desert Woman has published an article on her and the gallery. G:\MyData\CRISTAL\CAC\CACMIN.12-9.wpd r `) 4 003 Commissioner Blakley said she and her husband have made progress with the art bank information on Access. She said she has not heard back from the City of San Diego. Commissioner Blakley will keep the Commission informed of her progress. Chairperson Hull would like staff to inform the City Council that the Commission would like the vacancy on the Commission filled. Ms. Horvitz said that the City Council has just recently received the letter of resignation from Susan Benay. Chairperson Hull announced that she received honorable mention in a national contest for a children's story, and had a poem published. IX. ADJOURNMENT It was moved by Commissioner Shamis/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:34 p.m. NEXT MEETING INFORMATION January 13, 2000 7:00 PM La Quinta Civic Center Study Session Room • Civic Center Campus Art Walk • Workshop - November 2000 Submitted by: SV-A' Cristal Spidell, Commission Secretary r- G:\MyData\CRISTAL\CAC\CACM1N.12-9.wpd 9 `� 004 DEPARTMENT REPORT: I - A F U G�n1 OF T 9 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: February 1, 2000 RE: Department Report - Response(s) to Public Comment The following is the response to public comments made at the January 18, 2000 City Council meeting: 1. Mr. Seth Etinger, 78-720 Avenida La Fonda, addressed the City Council regarding the Calle Rondo drainage channel project. • Staff spoke with Mr. Etinger during the City Council meeting regarding the project and is in continued contact with him regarding the project's status. 2. Mr. Henry Swartz, 44-030 Dalea Circle, and Mr. Mike Leacock, 52-600 Avenida Ramirez, addressed the City Council regarding the need for additional soccer fields within La Quinta. • No additional response was necessary as the City Council explained that the City is moving forward with the plans for the Community Park North. 206 FEBRUARY 1 FEBRUARY 4 FEBRUARY 7 FEBRUARY 15 FEBRUARY 24 MARCH 3 MARCH 7 MARCH 13 MARCH 16-19 MARCH 21 MARCH 23 MARCH 31 DEPARTMENT REPORT: 3- CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING MAINSTREET MARKETPLACE SPECIAL CITY COUNCIL MEETING 02:00 PM - TORRES MARTINEZ GROUP) SPECIAL CITY COUNCIL MEETING V:00 PM THERMAL COMMUNITY COUNCIL) CITY COUNCIL MEETING CULTURE IN THE COURTYARD MAINSTREET MARKETPLACE CITY COUNCIL MEETING LEAGUE OF CALIFORNIA CITIES - RIVERSIDE DIVISION MEETING IN THE COURTYARD LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING CULTURE IN THE COURTYARD MAINSTREET MARKETPLACE 2 1317 APRIL 4 CITY COUNCIL MEETING APRIL 18 CITY COUNCIL MEETING APRIL 27 CULTURE IN THE COURTYARD MAY 2 CITY COUNCIL MEETING MAY 16 CITY COUNCIL MEETING MAY 23-25 ICSC CONFERENCE IN LAS VEGAS February 2000 Monthly Planner 1 12 3 14 5 2:00 PM City i Council Meeting I III 8 9 10 11 12 112:00 PM Coun- 7:00 PM C.V. 19:00 AM RCTC- 7:00 PM Cultural cil Mtg/Torres- Mosquito Pena Arts Commission Martinez Abate. -Perkins 5:30 PM Invest- 7:00 PM Council 7:00 PM Plan- ment Advisory Mtg/Thermal ning Commis- Board Comm. Council sion Meeting 13 14 15 1 j 17 18 19 10:00 AM CVAG 9:00 AM CVB- 3:30 PM Historic Public Safety- Henderson Preservation Perkins 2:00 PM City Commission 12:00 PIVI CVAG Council Transp-Perkins Meeting 17:00 PM Commu- Services nityI I Commission VUbhfim,s Dcy II 20 21 22 123 24 26 President's 7:00 PM Plan- 12:00 PM CVAG Day ning Commis- Human/Com- (Holiday) sion Meeting Adolph 14:00 PM DRRA Airp-Henderson 27 28 29 2:30 PM RCTC Budget -Pena January January March M arch S M T M T W T F S S M T W T F S M T W T 1 2 3 4 1 2 2 3 4 9 1 9 10 11 5 6 7 8 12 13 14 15 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1 8 16 17 18 23 24 25 19 20 21 22 26 27 28 29 19 20 21 22 23 24 25 9 0 31 3 30 Printed by Calendar Creator Plus on 01/27/2000 9 0 26 27 28 29 30 31 March 2000 Monthly Planner 11LUMON 2 ,3 4 12:00 PM February April Mayor's Lunch I S M T W T F S S M T W T F S 6 13 3 4 5 7 8 9 10 11 12 2 3 14 15 16 17 18 19 9 10 4 5 6 7 8 11 12 13 14 15 20 21 22 23 24 25 26 16 17 23 24 18 19 20 21 22 25 26 27 28 29 27 28 29 30 8 9 10 2:00 PM City 9:00 AM RCTC- 7:00 PM Cultural Council Pena Arts Commission: Meeting '5:30 PM Invest- ment Advisory Board 12 14 16 17 18 10:00 AM CVAG 7:00 PM C.V. 3:30 PM Historic Public Safety- Mosquito Preservation Perkins Abate. -Perkins Commission 12:00 PM CVAG Transp-Perkins 7:00 PM Plan- ning Commis - St. Patrick's 7:00 PM Commu- sion Meeting Day nity Services Commission 19 .20 21 122 23 24 25 9:00 AM CVB- 112:00 PM CVAG Henderson Human/Com- 2:00 PM City Adolph Council '4:00 PM DRRA Meeting Airp-Henderson 26 1!27 28 29 30 2:30 PM RCTC 7:00 PM Plan - Budget -Pena ning Commis Meeting Printed by Calendar Creator Plus on 0 112712000 210 W cwls February 1, 2000 The Honorable John Pena Mayor City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Pena: Bob Reinhagen Lullaby Off Broadway 49-265 Avenida► gM 1 PM 2 51 La Quinta CA 9 CITY OF LA QUINTA CITY MANAGER'S OFFICE Please consider this letter a follow-up to our meeting this morning at City Hall, regarding the use of the La Quinta Senior Center, by Lullaby Off Broadway, for rehearsals and auditions for our upcoming production of My Fair Lady. As I explained in our meeting, we met with Marilyn Smith at the Center to determine if our rehearsal schedule would be compatible with the existing Senior Center schedule, how they would feel about having us there and if there are any conflicts, that would preclude us from using the center. I was delighted at the reception we received and their willingness to have us. Lullaby Off Broadway is a new production company that has just completed its first production (Scrooge, The Musical) in December. It is our goal to develop a local following and build a Performing Arts Center here in the Eastern Coachella Valley. We plan to give free performances to local schools in an effort to develop an appreciation of the Arts and live theater. For Scrooge, we gave 5 performances to over 3000 students in the Coachella Valley Unified School District, which was the only school district that had a facility free at that time. In the future, beginning with My Fair Lady, we plan to do performances for each of the districts, as theater space allows. The purpose of this request is to ask permission of the City Council to use the Senior Center for our rehearsals and auditions. Needless to say, the cost of regular fees at the center is prohibitive for our current budget, based on the amount of rehearsal time we need. We have discussed several options with Ms Smith however, and would be more than happy to fulfill any of those requests. I would appreciate it, if you could discuss this with the council and let me know if it is possible. I am available to meet at your convenience, to discuss this in further detail, as necessary. Sincerely, Bob Reinhagen Executive Director 211 T4'!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 1, 2000 CONSENT CALENDAR: STUDY SESSION: Continued Public Hearing on Tentative Tract Map 27519 (Aliso Del Rey) to Eliminate a Condition of PUBLIC HEARING: Approval Requiring Golf Course Screening Along the South Boundary Located on the East Side of Dune Palms Road and 100 Feet South of Desert Stream Drive Applicant: Century -Crowell Communities Adopt a Resolution of the City Council approving Tentative Tract Map 27519 (Revision #1), subject to Findings and Conditions of Approval. None. None. On January 4, 2000, the City Council continued this project to February 1, 2000 at the request of the applicant. Prototype houses for the project were approved by the Planning Commission on April 13, 1999 under Site Development Permit 99-648. The single story houses range in size from 1,500 square feet to more than 2,000 square feet. On January 5, 1999, the City Council, on a 5-0 vote, adopted Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70 single family lot subdivision on this site (Attachment 1). Condition 93 of Resolution 99-07 requires the developer to work with the owner of the golf school to the south to provide security screening along the south Tract boundary to protect future residents from stray golf balls. 2142 A Srcc Tr 27519 - 37 Project Request The vacant site is located to the south of the Topaz development on the west side of Dune Palms Road. Vacant properties to the east of the site, across Dune Palms Road, are in the City of Indio. The applicant requests elimination of the golf course screening required along the south boundary of the Tract because their firm is in the process of acquiring 7.65 acres from the La Quinta Golf Ranch to the south to develop 30 single family houses under Tentative Tract Map 29563 and Site Development Permit 99-662 (Aliso Del Rey II). Planning Commission Action The Planning Commission considered this revision request at its meeting of November 23, 1999, and by a 4-0 vote recommended approval by adoption of Resolution 99- 079, subject to Findings and Conditions of Approval (Attachment 2). Condition 93 was modified to read: "The requirement for Golf Course screening along the south property line shall be deleted upon the close of escrow of the purchase of the La Quinta Golf Ranch property by the applicant and closure of the Golf School. Proof of the close of escrow shall be supplied to the Community Development Department prior to occupancy of any of the houses in the Tract (Condition 93 is now Condition 92)." Public Notice This revision request was advertised in the Desert Sun newspaper on December 11, 1999, and mailed to all property owners within 500 feet of the Tract boundaries as required by the Subdivision Ordinance of the La Quinta Municipal Code and Charter. Findings necessary to approve this request can be made and are contained in the attached Resolution. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving Tentative Tract Map 27519 (Revision #1), subject to Findings and Conditions of Approval as attached; or 2. Do not approve a Resolution of the City Council approving the subdivision map condition change request; or 4 3 t) A Srcc Tr 27519 - 37 3. Continue the request and provide staff with alternative direction. Respectfully submitted, mmunity Her an Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Reduced Tract Map Exhibit 2. November 23, 1999 Planning Commission Minutes (Excerpt) A Srcc Tr 27519 - 37 214 u03 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 27519 (REVISION #1), A REQUEST TO ELIMINATE THE CONDITION OF APPROVAL REQUIRING GOLF COURSE SCREENING ALONG THE SOUTH TRACT BOUNDARY OF A 70-LOT SINGLE FAMILY RESIDENTIAL SUBDIVISION ON 17.6 ACRES, LOCATED ON THE WEST SIDE OF DUNE PALMS ROAD APPROXIMATELY 100-FEET SOUTH OF DESERT STREAM DRIVE CASE NO.: TENTATIVE TRACT MAP 27519, REVISION #1 APPLICANT: CENTURY-CROWELL COMMUNITIES WHEREAS, the City Council for the City of La Quinta, California, did on the 215t day of December, 1999, 4th day of January, 2000, and 1 st day of February, 2000 hold duly noticed Public Hearings to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring golf course screening along the south tract boundary of a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive, more particularly described as: Assessor's Parcel Number 604-061-009; Portion of SE 1 /4 of the SW 1 /4 of Section 20, Township 5 South, Range 7 East, San Bernardino Base and Meridian, County of Riverside, California; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 23`d day of November, 1999, hold a duly noticed Public Hearing to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring golf course screening along the south tract boundary of a 70-lot single family subdivision on a vote of 4-0 adopted Resolution 99-079, subject to conditions. The site is WHEREAS, the City Council for the City of La Quinta, California, did on the 5th day of January, 1999, on a 5-0 vote, adopt Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive; and A:\ResoCcTr27519X.wpd (37) V 21: Resolution 2000- Tentative Tract 27519 WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 24th day of November, 1998, recommend to the City Council certification of Environmental Assessment 98-370 and approval of Tentative Tract Map 27519 by adoption of Resolutions 98-082 and 98-083; and WHEREAS at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval for Tentative Tract Map 27519, Revision #1: Finding Number 1 - Consistency with General Plan/Zoning Code A. The property is designated Low Density Residential (LDR) allowing residential development of 2-4 units per acre. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2.0) because less than four dwellings per acre are proposed (i.e., Policy 2- 1 .1 .5). The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. B. The RL District (Low Density Residential) permits single family housing, provided lots are 7,200 square feet or larger. Proposed lots exceed the minimum size allowed pursuant Section 9.30.030 of the Zoning Ordinance. Detached single family houses will be built as allowed. Conditions insure compliance with City Code requirements. C. Decorative open perimeter fencing shall be constructed for the development consistent with Policy 3-4.1.14 of the General Plan, including opening view fencing to lessen the effect of the walled community and its relationship with adjacent properties. Finding Number 2 - Compliance with the California Environmental Quality Act A. A Mitigated Negative Declaration of Environmental Impact was certified by the City Council on January 5, 1999, by adoption of Resolution 99.06, concluding that the project will not significantly affect the environment, provided Mitigation Monitoring is completed (EA 98-370). No changed circumstances or conditions exist that would trigger a new environmental assessment for this revision request. A:\ResoCcTr27519X.wpd (37) Resolution 2000- Tentative Tract 27519 Finding Number 3 - Site and Landscape Design A. The proposed site design conforms with the design guidelines identified in the General Plan, Zoning Code and Subdivision Ordinance and provides a harmonious transition between other residential properties that abut the site. B. The proposed common landscaping will be privately maintained. The landscape design complements the surrounding residential areas in that it enhances the aesthetic and visual quality of the area. Existing mature landscaping along the north Tract boundary shall be retained and maintained by the HOA. C. The previously developed site is physically suitable for Tentative Tract Map 27519 in that the topographic relief of the project site is relatively flat and soil type is suitable for residential development. D. A common retention basin is proposed to contain on -site stormwater. The design of the subdivision, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements. E. The proposed private streets provide direct access to each residential lot. New off -site improvements will benefit both existing and future developments in the immediate area. Finding Number 4 - Site Improvements A. New improvements required for this project will be compatible with existing improvements to the north in the Topaz development. No adverse impacts have been identified based on letters of response from affected public agencies. Infrastructure improvements will be extended to serve the project if not readily adjacent to the site. B. A stormwater basin ensures off -site properties are not impacted from seasonal storms. C. The Tract design will not conflict with existing public easements, as the project has been designed around, and in consideration of these easements. D. A Condition of Approval requiring screening along the south side of the Tract will ensure outdoor safety to future residents from stray golf balls. However, if the driving range is replaced with a residential subdivision, this condition will no longer be applicable. 21� vUE A:\ResoCcTr27519X.wpd (37) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve Tentative Tract Map 27519 (Revision #1) for the reasons set forth in this Resolution, and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 1" day of February, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California AAResoCcTr27519X.wpd (37) V U " 21 RESOLUTION 2000-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 27519, REVISION #1 CENTURY-CROWELL COMMUNITIES FEBRUARY 1, 2000 1 . Upon City Council approval, a memorandum noting that the City Conditions of Approval for this development exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map, or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. Tentative Tract Map 27519 shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. The tentative map shall expire on January 5, 2001, unless an extension of time is applied for, and granted by the City Council. 5. Prior to the issuance of a grading permit or building permit for construction of any building or use contemplated by this approval, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, the applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. 219 vu3 CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 6. All easements, rights of way and other property rights required of the tentative map or otherwise necessary to facilitate the ultimate use of the development and functioning of improvements shall be dedicated, granted or otherwise conferred, prior to approval of a final map or parcel map or a waiver of parcel map. Conferrals shall include irrevocable offers to dedicate or grant easements to the City for emergency vehicles and for access to and maintenance, construction, and reconstruction of essential improvements located on street, drainage or common lots or within utility and drainage easements. 7. Prior to approval of a final map, parcel map or grading plan, the applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 8. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. 9. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 10. Dedications required of this development include: A. Dune Palms Road - 44' half of 88' right-of-way. B. On -site streets - 37' right-of-way. C. Applicant shall dedicate a 10' easement for pedestrian access to and from the proposed City park site located adjacent to the southerly west boundary of the proposed development 2'=0 U09 CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 Dedications shall include additional widths as necessary for entry drives, dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant interim easements to those areas within 60 days of written request by the City. 1 1. The applicant shall dedicate utility easements as necessary to provide 10' of width outside of street and sidewalk improvements along both sides of all private streets 12. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Dune Palms Road - 10 feet Setbacks shall apply to all frontage including, but not limited to, remainder parcels, well sites and power substation sites. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 13. The applicant shall vacate abutter's rights of access to the following property from all frontage except entryways shown on the approved tentative map or as approved by the City Engineer: A. Dune Palms Road B. Proposed City park site. 14. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 15. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. AA YI-11 MIF-111 ► IDA - • GOTWX• - 16. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. CondCCTT27519X - 37 �) 1 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. 17. Improvement plans submitted to the City for plan checking shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 18. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 19. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. 20. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 21. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 22. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 23. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan, the City shall have the right to halt issuance of building permits or final building inspections or otherwise withhold approvals related to the development of the project until the applicant makes satisfactory progress on the improvements or obligations or has made other arrangements satisfactory to the City. 24. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 25. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 26. The applicant shall furnish a preliminary geotechnical ("soils") report with the grading plan. 223 u12 CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 27. The grading plan shall be prepared by a registered civil engineer and must be approved by the City Engineer prior to issuance of a grading permit. The grading plan shall conform with the recommendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 28. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 29. Prior to issuance of building permits, the applicant shall provide building pad certifications, stamped and signed by a California registered civil engineer or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. rO_vilk _W0 The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 30. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 31 . Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 32. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2 %2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet all individual -lot retention provisions of Chapter 13.24, LQMC. 33. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet and into the historic drainage relief route. 224 U13 CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision 0#1 February 1, 2000 34. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 35. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the basin plans. The design percolation rate shall not exceed two inches per hour. 36. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for lot -by -lot retention. 37. Nuisance water shall be retained on -site. A trickling sand filter and leachfield of a design approved by the City Engineer shall be installed to percolate nuisance water. The sand filter(s) shall be designed to infiltrate 5 gpd/1,000 sq. ft (of landscape area) and to accommodate surges of 3 gph/1,000 sq. ft. 38. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from the adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 39. Existing and proposed utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 40. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. ilk 41. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which has not been subdivided in accordance with this tentative map 60 days after the program is in effect shall be subject to the program. 42. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 1) Dune Palms Road (Secondary Arterial): Construct 32 foot half of 64 foot (curb face to curb face) improvement plus 8-foot sidewalk. B. PRIVATE STREETS 11 Entry drive design shall be approved by the City Engineer, and shall conform with the following criteria: A. The entry drive shall have stacking space outside the Dune Palms Road right-of-way for a minimum of three vehicles. B. Drive shall be designed to allow U-turns for rejected vehicles without interference with an open exit gate. 2) Applicant shall construct a 10' wide minimum, gated pedestrian access to the proposed future city park site at the southerly west boundary of the development. 3) Residential - 36 feet wide if double loaded (building lots on both sides), 32 feet if single. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 43. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 44. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 45. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by California -registered professional engineer(s). 46. Street right of way geometry for culs de sac, knuckle turns and corner cutbacks shall conform with Riverside County Standard Drawings #800, #801, and #805 respectively unless otherwise approved by the City Engineer. 2 2) 6 47. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue via CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 48. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections are as follows: Residential &Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5 "/6.00" Major Arterial 5.5 "/6.50" 49. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 50. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 51. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 52. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 22 U16 CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 53. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 54. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 5-feet of curbs along public streets. 55. Unless otherwise approved by the City Engineer, common basins and park areas shall be designed with grades and turf grass surface which can be mowed with standard tractor -mounted equipment. 56. The applicant shall ensure that landscaping plans and utility plans are coordinated to provide visual screening of above -ground utility structures. 57. The applicant shall construct perimeter walls and required landscaping to enclose the entire perimeter prior to final inspection and occupancy of any homes within the tract unless a phasing plan or construction schedule is approved by the City Engineer and Community Development Director. 58. Landscape berms shall be used throughout the parkway landscaping as required by Section 9.60.240(F) of the Zoning Ordinance. 59. Mature trees shall be installed along Dune Palms Road (e.g., minimum 1.75" to 3" diameter trunk width per tree type). Vandal proof ground mounted lighting shall be used periodically to accent the parkway trees. Shrubs shall be clustered to form distinctive design themes. 60. Front yard landscaping for future houses shall consist of a minimum of two shade trees (15 gallon with 1 " diameter trunk) and 10 five -gallon shrubs. Three additional 15 gallon trees shall be required for corner lot houses. All trees shall be double staked to prevent wind damage. Trees and shrubs shall be watered with emitters or bubblers. The developer is encouraged to use plants that are native to this area and drought tolerant. 61. Landscape and irrigation improvements shall be installed prior to occupancy of the house. The developer and subsequent property owner shall continuously maintain all required landscaping in a healthy and viable condition. 62. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 63. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, surveyors, or other licensed professionals, as appropriate, CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 64. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after required tract improvements are complete and soils have been permanently stabilized. 65. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. 66. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless expressly released from said responsibility by the City. _►v 9• 67. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 68. The applicant shall comply with the terms and requirements of the Infrastructure Fee program in effect at the time of issuance of building permits. 69. Prior to issuance of a grading permit, the property owner shall pay a fee of $100.00 per acre for disturbing the habitat area of the Coachella Valley Fringe -toed Lizard. 70. Prior to building permit issuance, the developer shall pay school mitigation fees to the Desert Sands Unified School District based on the State imposed fee in effect at that time. The school facilities fee shall be established by Resolution (i.e., State of California School Facilities Financing Act). 71. Prior to final map approval by the City Council, the property owner/developer shall meet the Parkland Dedication requirements by payment of in -lieu fees as set forth in Section 13.48 of the La Quinta Municipal Code. 2 9 U1u CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 72. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1,500 g.p.m. for a 2-hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 73. Prior to recordation of the final map, applicant/developer will furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local water company wit the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 74. The required water system including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. 75. A temporary water supply for fire protection may be allowed for the construction of the model units only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 76. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20-feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. 77. Gate entrances shall be at least two feet wider than the width of the traffic lane(s) serving that gate. All gates providing access from a road to a driveway shall be located at least 40 feet from the roadway and shall open to allow a vehicle to stop with obstructing traffic on the road. 78. Gates shall have either a secondary power supply or an approved manual means to release mechanical control of the gate in the event of loss of primary power. 79. Install Knox key operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Ordering forms are available at the Fire Department. The form must be authorized and signed by the Riverside County Fire Department personnel for the correctly coded system to be purchased. 80. Operation of the Knox key switch shall simultaneously open and control the gates for both directions of travel. 81. Phased improvements shall be approved by the Fire Department. 230 vto CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 82. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrants are either existing or that financial arrangements have been made to provide them. MUNW161041u 83. Prior to the issuance of a grading permit or building permit, the property owner/developer shall prepare and submit a written report to the Community Development Department demonstrating compliance with those Conditions of Approval and mitigation measures of TTM 27519 and EA 98-370. Mitigation monitoring of the project site during grading is required. 84. Prior to the issuance of any grading or building permit, or ground disturbance, mitigation measures as recommended by the Cultural Resources Assessment and Historic Preservation Commission (HPC) for the site shall be completed at the applicant/developer's expense. This consists of having an archaeological monitor on -site during grading and earth disturbance operations. A final report shall be submitted for acceptance by the HPC prior to issuance of the Certificate of Occupancy of the first building. 85. All agency letters received for this case are made part of the case file documents for plan checking purposes. 86. Permanent tract identification signs shall be approved by the Planning Commission (i.e., Business Item). 87. Prior to final map approval, proposed street names shall be submitted to the Community Development Department for review and approval. Three names shall be submitted for each proposed private street. 88. Prior to final map approval, the applicant shall submit to the Community Development Department for review a copy of the proposed Covenants, Conditions, and Restrictions (CC and R's) for the project. Approval of the CC and R's by the City Attorney is required. 89. The prototype house plans for the project shall be reviewed and approved by the Planning Commission pursuant to Section 9.210.010 (Site Development Permit) of the Zoning Ordinance. 90. Open fencing shall be constructed along Dune Palm Road adjacent to the retention basin pursuant to General Plan Policy 3-4.1.14. In lieu of open fencing, a combination fence consisting of a low-level masonry wall with tubular steel fencing on top may be permitted, submitted to the approval by the Planning Commission. 231 u?O CondCCTT27519X - 37 Resolution 2000- Tentative Tract Map 27519, Revision #1 February 1, 2000 Rear yard walls constructed for Lots 1 and 2 shall be decorative (i.e., masonry block with stucco coating) and include pilasters spaced at 30-foot intervals. 91. The existing mature Eucalyptus trees on the north side of the retention basin and Lots 38 through 42 shall be retained in good condition, and not a danger to health and safety. Prior to final map approval, a landscape maintenance easement shall be established behind Lots 38 through 42 to maintain the existing Eucalyptus trees. The Homeowners' Association shall be required to maintain the trees in the landscape maintenance easement. 92. The requirement for Golf Course screening along the south property line shall be deleted upon the close of escrow of the purchase of the La Quinta Golf Ranch property by the applicant and closure of the Golf School. Proof of the close of escrow shall be supplied to the Community Development Department prior to occupancy of any of the houses in the Tract. u21 23� CondCCTT27519X - 37 �I�wiuN.a�n•�Nt�ii� 1 Attachment 1 1 um s 8 lOo • 1 3MEl V Dune Palms Road . �� c � 1 � �- j � •fi �j � �rnm I10.7 ANO�f pill 7A/ii• � o .. o QLn It I all pia e o e W Sk ' O� aM e k V a C p ►• � e ; ; oli =�l. Z a< � i W u ii at, e rs 10 11 < _ Ia 1• - e 1 all o .� 0 If. G.- }4 ` Attachment 2 MINUTES FILE Copy PLANNING COMMISSION MEETING ; A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA November 23, 1999 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission w aped to order at 7:00 P.M. by Chairman Kirk who asked Commissioner s to lead the flag salute. B. Present: Commissioners Jacques Abel chard Butler, Steve Robbins, Robert Tyler, and Chairman Tom Kirk. C. Staff present: Jerry Herman, unity Development Director, City Attorney Dawn Honeywell, Planning M ger Christine di Iorio, Senior Engineer Steve Speer, Principal Planner Stan a, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: III. CONFIRMATION QFTHE AGENDA: Confirmed. IV. CONSENT ITWS: A. C an Kirk asked if there were any corrections to the Minutes of November 9, 9. Commissioner Tyler asked that Page 2, Item 3 be amended by deleting the ord "not" at the end of the first sentence. There being no further changes, it was moved and seconded by Commissioners Robbins/Butler to approve the minutes as corrected. Unanimously approved. B. Department Report: None. V. PUBLIC HEARINGS: A. f- „n request of Century -Crowell Communities for a recommendation ot approval to eliminate a Condition of Approval requiring IL golf course screening along the south boundary of a 70 single family lot subdivision on 17.5 acres 1. Commissioner Butler excused himself due to a possible conflict of interest and withdrew from the dias. C:\My Documents\WPDOCS\PCI 1-23-99.wpd 1 v r� 1 2 3 i1 +� Planning Commission Minutes November 23, 1999 2. Chairman Kirk opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff requested that a change be made to recommended Condition #93 as follows: "The requirement for golf course screening along the south property line shall be deleted upon the close of escrow of the purchase of the La Quinta Golf Ranch property by the applicant. Proof of the close. of escrow shall be supplied to the Community Development Department prior to occupancy of any of the homes in this Tract." 3. Commissioner Robbins stated that removal of the condition for screening based on the "close of escrow' does not guarantee the golf school will go away just because it is owned by someone else. Staff stated that is true, but it is staff s understanding the developer would close the school. The condition would be modified to state that no Certificates of Occupancy would be issued until the school was closed. 4. Chairman Kirk asked if the applicant would like to address the Commission. Mrs. Marty Butler, representing Century Crowell Communities, stated they supported the conditions as submitted. 5. Mr. Gary Hopkins, owner of the La Quinta Golf Range, stated he concurred with the conditions, but questioned what would happen if the sale did not go through and homes were sold without the owners having knowledge that the Golf School could potentially remain. The escrow to purchase the school is to close in June, but if the sale does not go through and people see a screen being constructed at a later date, they do not want to have homeowners upset with them.. The potential buyers should be notified that if it falls out of escrow, a screen will be installed. Chairman Kirk asked staff to address this issue. Ms. Butler stated they would issue a disclosure to all property owners and a copy would be given to staff. 6. There being no further discussion, Chairman Kirk closed the public hearing and opened the issue for Commission discussion. 7. There being no discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 99-079 recommending to the City Council approval of Tentative Tract Map 27519 Revision #2, subject to the Findings and Conditions of Approval as amended. a. Condition #93: The requirement for golf course screening along the south property line shall be deleted upon the close of escrow of the purchase of the La Quinta Golf Ranch property by the applicant and CAMy Documents\WPDOCS\PC11-23-99.wpd 2 v 2 5 Planning Commission Minutes November 23, 1999 closure of the Golf School. Proof of the close of escrow shall be supplied to the Community Development Department prior to occupancy of any of the homes in this Tract. ROLL CALL: AYES: Commissioners Abels, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: Commissioner Butler. Commissioner Butler rejoined the Commission. B. Revised Tentative Tract Map 29147; a request of KSL Land Corporation for approval to increase the number of single family lots from 133 to 152, add other common lots, and remove a private street lot on 172.88 acres 1. Chairman Kirk open/theeheart and asked for the staff report. Planning Manager Chrio pre ted the information contained in the staff report, a copis on a in the Community Development Department. 2. Senior Engine teve Speer w over the Public Works Department recommendedvisions to the C ditions of Approval: Condition #37.A.1; #37.A.2; # A.3; #38.A. 3. Chairnp Kirk asked if thef were any questions of staff. Commissioner Tyle sked staff if the to were still above the minimum square footage re red by the Specific Pffin. Staff stated this was true. 4. hairman Kirk asked i e applicant would like to address the Commission. Mr. Chris Bergh, M Consulting representing the applicant, stated they concurred with all conditions as revised. Her Condition #70 have the word "res' ential" added at the b ing of the se ence. 5. Commissioner er asked the icant to show on the p the changes proposed. Mr. rgh did so 6. There being no discussion, Chairman Kirk clothe public hearing and opened the issue for Commission discussion. 7. There being no discussion, it was moved and secoffted by Commissioners Butler/Abels to adopt Planning Commissih Resolution 99-080 recommending to the City Council approval of R ised Tentative Tract Map 29147, subject to the Findings and Conditions Approval as amended. a. Condition #5: Delete b. Condition #36: Delete 236 v2G CAMy Documents\WPD0CS\PC11-23-99.wpd 3 T4'!t 4 4 Q" COUNCIL/RDA MEETING DATE: February 1, 2000 30 a Public Hearing to Consider Zoning Code Amendment 2000-064, an Amendment to Section 9.100.140(A) and (E) of the Zoning Code - Temporary Outdoor Event Regulations RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Amend to Section 9.100.140 (A) and (E) of the La Quinta Charter and Municipal Code relative to Temporary Outdoor Event Regulations: A. Move to take up Ordinance No. by title and number only and waive further reading. B. Move to introduce Ordinance No. on first reading. FISCAL IMPLICATIONS: None. None. At the City Council meeting of December 7, 1999, the Chamber of Commerce requested the City consider modifying the Temporary Outdoor Event regulations to allow weekend art shows (Attachment 1). The Council referred the matter to staff and requested it be scheduled for their meeting of December 21, 1999. At the Council meeting of December 21 St, staff prepared three alternate revisions to Section 9.100.140, Temporary Outdoor Events, for Council consideration. Council instructed staff to prepare a revision based on Alternative 1 and take this to the Planning Commission for their consideration and recommendation (Attachment 2). The Planning C mmission on January 25, 2000, conducted a Public Hearing on modifications on the Temporary Use Regulations (Attachment 3). No one from the audience spoke and the Planning Commission unanimously adopted the changes as contained in the attached Ordinance exhibit. 237 C:\My Documents\WPD0CS\ccjh016.wpd FINDINGS AND ALTERNATIVES: Alternative available to the City Council include: 1. Amend Section 9.100.140 (A) and (E) of the Zoning Code, Temporary Outdoor Event Regulations; or 2. Do not amend Section 9.100.140 (A) and (E) of the Zoning Code, Temporary Outdoor Event Regulations; or, 3. Refer the matter back to the Planning Commission for further consideration; or 4. Continue the request and provide staff with alternative direction. Respectfully submitted, mmunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. City Council Minutes of December 7, 1999 2. City Council Minutes of December 21, 1999 3. Draft Planning Commission Minutes of January 25, 2000 238 ui12 CAMy Documents\WPD0CS\ccjh016.wpd ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING AN AMENDMENT TO SECTION 9.100.1400) AND (5) OF THE MUNICIPAL CODE ZONING ORDINANCE AMENDMENT 2000-064 CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 1 ST day of February, 2000, hold a duly noticed Public Hearing to consider a Zoning Ordinance Amendment regarding an amendment to the Temporary Outdoor Event Regulations; and WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 25th day of January, 2000, hold duly noticed Public Hearing to consider the Zoning Ordinance Amendment regarding an amendment to the Temporary Outdoor Event Regulations: and, WHEREAS, said request has complied with the requirements of the California Environmental Quality Act of 1970 (as amended), and adopted by City Council Resolution 83-68, in that the Community Development Director has determined that the project could not have any significant adverse effect on the physical environment; therefore, the project is exempt pursuant to CEQA Guidelines Section 15061(b)(3); and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts and reasons to justify the recommendation for approval of said Zoning Ordinance Amendment: 1. The proposed Zoning Ordinance Amendment will not adversely affect the development of the areas as specified by the General Plan for the City. 2. The proposed Zoning Ordinance Amendment will further the intent of the goals and policies of the General Plan. 3. There will be no significant impacts from this Zoning Ordinance Amendment. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. Section 9.100.140 (1) and (5) of the La Quinta Municipal Code is hereby amended for the reasons set forth in this Ordinance and as setforth in Exhibit "A" attached hereto. 233 v03 CAMy Documents\WPDOCS\OrdrftZOA-Temp Use.wpd Ordinance No. SECTION 2. ENVIRONMENTAL. Said Zoning Ordinance Amendment request has been determined to be exempt from the California Environmental Quality Act pursuant to Section 15061. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California CAMy Documents\WPDOCS\OrdrftZOA-Temp Use.wpd 240 uO EXHIBIT "A" 9.100.140 Temporary Outdoor Events. Temporary outdoor events include, but are not limited to pageants, fairs, carnivals, large athletic, religious or entertainment events, and large neighborhood or community gatherings in temporary facilities. Such activities may be permitted in compliance with the following provisions: 1. A temporary use permit shall be approved by the Community Development Director for gatherings of 50 .or more. The temporary use permit may be referred to the Planning Commission as a Business Item at the discretion of the Director. 2. Applications for permits or certificates required by this Section shall be referred by the Community Development Director to other affected City departments or other public agencies for review and comment. 3. The following findings shall be made by the decision -making authority in conjunction with approval of a temporary use permit: a. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. b. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. d. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. (Approval by the health officer may be required.) e. Fire protection plans and facilities have been provided to the satisfaction of the Fire Marshal. f. Security plans and facilities have been provided to the satisfaction of the Sheriff. g. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. 4. Activities conducted on property owned by or leased to the city and public road rights -of -way may require an encroachment permit issued by the Public Works Director. CAMy Documents\WPDOCS\TempUse AItl .wpd 241 u U J 5. The event shall not exceed ten consecutive days. Events recurring more than four times in a calendar year are not considered temporary and shall not be eligible for approval under this Section. Provided however, fine art and craft shows may be approved for ten calendar days in each month, except during City sponsored fine art events. 6. A cash bond or other guarantee for removal of the temporary use and cleanup and restoration of the activity site to its condition before the event within seven days of the event's conclusion shall be required. 7. Other applicable permits such as building, electrical, health and tent permits, shall be obtained by the applicant. 9. Signs for the event shall be allowed as follows: a. Maximum of one temporary banner per street frontage, not to exceed 32 sq.ft. b. Maximum one temporary portable sign on- or off -site on private property, not to exceed 55 sq.ft. C. Maximum 30 off -site temporary directional signs, 9 square feet in area, subject to the provisions of Section 9.160.060, Paragraphs C through H with the exception of Paragraph E. d. Maximum 15 bunting signs, with maximum size to be approved by the Director of Community Development. e. Posting period, locations, and related details shall be as approved in the temporary use permit for the event. f. Other signs and advertising devices, such as pennants, flags, A -frame signs, are prohibited. CAMy Documents\WPDOCS\TempUse AItl.wpd 2 4.2 u06 ATTACHMENT 1 City Council Minutes PRESENTATIONS 2 December 7, 1999 Council Member Sniff presented a plaque that he had accepted on behalf of the City from the Friends of the Desert Mountains. He also distributed brochures regarding their Adopt an Acre Program. Council Member Perkins suggested agendizing the Adopt an Acre Program for the next Council meeting for possible support. WRITTEN CORRESPONDENCE 1. LETTER FROM SUSAN BENAY RESIGNING FROM THE CULTURAL ARTS COMMISSION. Council concurred on directing staff to prepare a letter of appreciation and plaque for Ms. Benay for her service on the Commission. 2. LETTER FROM THE RIVERSIDE COUNTY FIRE DEPARTMENT EXPLORER POST NO. 655 REQUESTING FUNDING ASSISTANCE. Council concurred on directing staff to seek a more -defined grant request, and to agendize it for a future meeting. 3. LETTER FROM THE LA QUINTA CHAMBER OF COMMERCE REGARDING ARTS AND CRAFTS SHOWS IN THE PLAZA LA QUINTA SHOPPING CENTER. Council Member Adolph asked to have this matter agendized for a future meeting for possible revision of City regulations, noting that the events bring a lot of business to the shopping center. In response to Council Member Henderson, Community Development Director Herman advised that the previous application was processed prior to the revised zoning ordinance, which now limits the events to four times a year. Council concurred on agendizing this matter for December 21, 1999. CONSENT CALENDAR 1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 7, 1999. ATTACHMENT 2 City Council Minutes 8 December 21, 1999 STUDY SESSION 1. DISCUSSION OF ART AND CRAFT SHOW REGULATIONS. Community Development Director Herman advised the Chamber of Commerce has requested the City consider modifying its temporary outdoor event regulations, noting that under current City Code events are not allowed to exceed 10 consecutive days nor recur more than four times in a calendar year. In response to Council Member Perkins, Mr. Herman confirmed that events will not be approved during City -sponsored events such as the Arts Festival or Mainstreet Marketplace. Betty Harris, 78-371 Highway 111, of the La Quinta Chamber of Commerce, stated the businesses in the shopping center are losing money because of the - limit on the art show events, and she felt the events should be allowed every Saturday and Sunday October through May. Council agreed and directed staff to take this to the Planning Commission for their consideration and to bring a revised ordinance before Council for adoption. 2. DISCUSSION REGARDING THE BERMUDA DUNES AREA PRELIMINARY ANNEXATION ANALYSIS. Community Development Director Herman presented the staff report and introduced Frank Spevacek of Rosenow Spevacek Group who prepared the analysis. Frank Spevacek, 540 N. Golden Circle Suite 305, Santa Ana, of Rosenow Spevacek Group, reported residential areas generate more service costs than revenue and the majority of land uses in the Bermuda Dunes area will remain residential. He said there is some opportunity for commercial uses at 1-10 but potential build -out will not generate sufficient revenue to provide full coverage of service costs as well as current and projected future capital improvement needs. In response to Council Member Adolph, Mr. Spevacek advised Palm Desert has determined annexation of Bermuda Dunes is not feasible at this time. As for re -zoning vacant lands to commercial or light -industrial uses, he noted the railroad separation between the properties and 1-10 make them less desirable than properties across the freeway. Council Member Adolph felt there might be potential for less -expensive hotels along that area. 24A 1109 DRAR ATTACHMENT 3 Planning Commission Minutes January 25, 2000 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Christine di Iorio informed the Commission that a request had been received from the applicant to continue this case to February 9, 2000. B. Zoning Code Amendment 2000-064; a request of staff for a recommendation to the City Council of an amendment to Section 9.100.1409(1) and (5) Temporary Outdoor Events, of the Zoning Code. Chairman Kirk opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff asked the Commission to consider additional changes to the Amendment: Page 004, Item #1 "50 people or more"; Page 005, clarify the bold print to read "provided however fine art and craft shows may be approved for 10 calendar days in 30 day period (the maximum four events would not applicable) except during City sponsored events." An alternative to this may be, "Without the four event time limit." The object is that fine art and craft would not adhere to the four events. They would be allowed to have up to 10 calendar days in a 30 day period and they can have 12 events per year, or every weekend for the entire year. 2. Commissioner Tyler suggested it read "ten days in each month". Commissioner Robbins asked what events were City -sponsored. Discussion followed regarding what events were City sponsored. 4. Chairman Kirk stated he did not think the City's Zoning Ordinance should be used to restrict any type of competition; whether City sponsored or not. 5. Commissioner Robbins asked why the City did not want any events during City sponsored events. Staff stated the City has made an investment in the event and the City wants the best participation possible. 6. Commissioner Tyler stated he did not think the language as presented met what the Chamber was requesting. It should read "ten calendar days each month." 7. Commissioner Robbins suggested the amendment be more define to state what a City -sponsored event is. Staff stated the subject is "fine art and craft shows" and the amendment could be stated as such. v.® CAMy Documents\WPD0CS\PC1-25-20.wpd 2 DRAFT Planning Commission Minutes January 25, 2000 8. Commissioner Butler asked if this would refer to Home Depot and other commercial events. Staff stated this type of events is covered by other code sections depending upon who the sponsor is. Discussion followed regarding the definition of a Minor Use Permit and Temporary Use Permits, and Minor Outdoor Events. 9. Chairman Kirk asked staff to explain the three alternatives reviewed by the City Council. Staff stated Alternative 3 was a rewrite of the Code Section; Alternative 2 was referring all applications to the Planning Commission; and Alternative 1, as preferred by the City Council was allowing the Community Development Director to make the referral to the Planning Commission if it is a complicated application. 10. There being no discussion, Chairman Kirk closed the public participation portion of the hearing and opened the issue for Commission discussion. 11. There being no discussion, it was moved and seconded by Commissioners Tyler/Abels to adopt Planning Commission Resolution 2000-004 recommending to the City Council approval of Zoning Code Amendment 2000-064, as amended: a. Item #1 "50 people or more". b. Calender days each month except during City sponsored fine art and craft shows. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. VI. BUSINESS ITEMS: A. Sign Application 2000-489; a request of Dave Stark, Mazda KIA Superstore for approval of two.wall mounted channel letter signs on split building elevations for the property located at 83-333 Highway 111. 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Abels asked if any other car dealerships had submitted their sign requests. Staff stated that to date no others had been received. U1�, CAMy Documents\WPDOCS\PC1-25-20.wpd 3 246 TW!t 4 4& Q" COUNCIL/RDA MEETING DATE: February 1, 2000 ITEM TITLE: Public Hearing on Environmental Assessment 99-389 Recommending Certification of a Mitigated Negative Declaration of Environmental Impact; General Plan Amendment 99-064 Recommending Approval of a Pre -Annexation General . Plan Designation from County Designation 2b (2-5 units per acre) to Low Density Residential (2-4 units per acre); Zone Change 99-092 Recommending a Change from County Designation R-1-9000 to Low Density Residential; Specific Plan 99-040 Recommending Approval of Development Standards and Design Guidelines for a Residential Development; and Approval of Tentative Tract Map 29323 to Allow the Development of 379 Residential Units on 117 Acres Located on the Northwest Corner of Fred Waring Drive and Jefferson Street. Applicant: Wade Ellis/Warner Engineering RECOMMENDATIONS: Continue the Public Hearing to February 15, 2000. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 3 Staff received a letter from the applicant requesting this item be continued by the Planning Commission to its meeting of February 8, 2000. This request will also require a continuance by the City Council to its meeting of February 15th. The applicant states they need additional time to reevaluate the theme and content of the project. CAMy Documents\WPDOCS\ccjh.016.wpd 2 0 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the Public Hearing to February 15, 2000; or 2. Provide staff with alternative direction. Respectfully submitted, ry Herrr,�an mmunity Development Director Approved for submission by: re.. Thomas P. Genovese, City Manager Attachment: 1. Letter from Warner 'Engineering dated January 21, 2000 C1My Documents\WPDOCS\ccjh.016.wpd 4 $ U' 01/22%2000 09:46 760-3415999 WARNER ENGINEERING 7245 Joshua Lane, Suite B 73-185 Highway 111, Suite A Yucca Valley, Califomla 92284-2968 Palm Desert, California 92260-3907 Phone (760) 365-7638 Phone (760) 341-3101 Fax (760) 365-2146 Fax (760) 341-5999 January 21, 2000 PAGE 01 ATTACHMENT 1 7 engineering GML ENUMEER*Km V 0MAND KWEYnG ur= ROUTING: Wm. H_ Wamar ❑ F116 copy ❑ oL tom Camp. 0 JN8588TT Mr. Jerrry Herman, Director of Community Development CITY OF LA QUNITA Post Office Box 1504 La Quinta, CA 92253-1504 ocsimNe. l76D1 777-1233 SUBJECT: Request to continue Planning Commission public hearing for Tentative Tract Map 29323, Wade Ellis, Applicant Dear Mr. Herman, On behalf of our client, Wade Ellis, we respectfully request that the Planning Commission please continue the public hearing for Tentative Tract Map 29323 and all related applications from the scheduled regular meeting of Tuesday, January 25, 2000 to the next regular meeting of the Planning Commission scheduled for Tuesday, February 8, 2000. Efforts are in progress to re-evaluate the theme and content of the project, and granting the public hearing continuation to the next meeting would be appreciated. If you should have any questions, please feel free to contact me any time at our Palm Desert office at (780) 341-3101. Yours very truly, WARNER ENGINEERING 10�44090� By: Michael A. Smith Vice President 249 0 i) 4 01-21-00 10:42 RECEIVED FROM:760 3415999 P-01