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2000 03 07 CCCALL TO ORDER T4ht 4 4 Q" City Council Agendas are now Available on the City's Web Page @ WWW.ia-quinta.org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting March 7. 2000 - 2:00 P.M. Beginning Res. No. 2000-16 Ord. No. 341 a. Pledge of Allegiance b. Roll Call Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION - None NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. PUBLIC COMMENT - 3:00 PM This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. 00t CONFIRMATION OF AGENDA APPROVAL OF MINUTES APPROVAL OF MINUTES OF FEBRUARY 15, 2000. ANNOUNCEMENTS PRESENTATIONS PRESENTATION OF A PROCLAMATION TO FRED AND DOTTIE RICE. WRITTEN CORRESPONDENCE CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. APPROVAL OF DEMAND REGISTER DATED MARCH 7, 2000. 2. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR AND TWO MEMBERS OF THE INVESTMENT ADVISORY BOARD TO ATTEND THE 2000 CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION (CMTA) CONFERENCE APRIL 24 - 28, 2000 IN CONCORD, CA. 3. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE ASSISTANT ENGINEER II TO ATTEND A "TRAFFIC CALMING STRATEGIES THAT WORK" SEMINAR IN COSTA MESA, CALIFORNIA ON APRIL 6-7, 2000. 4. ADOPTION OF A RESOLUTION APPROVING A STREET CLOSURE PERMIT FOR THE LA QUINTA ARTS FESTIVAL EVENT TO BE HELD ON MARCH 16-19, 2000 AT THE LA QUINTA COMMUNITY PARK, PURSUANT TO CONDITIONS FOR TEMPORARY USE PERMIT 99-208, APPLICANT: LA QUINTA ARTS FOUNDATION. 5. APPROVAL OF REQUEST FOR QUALIFICATIONS FOR CIVIC CENTER CAMPUS ARTWORK. 6. APPROVAL OF AN AGREEMENT WITH THE COACHELLA VALLEY WATER DISTRICT FOR CONSTRUCTION OF PUBLIC IMPROVEMENTS WITHIN ASSESSMENT DISTRICT 2000-1, PHASE VI IMPROVEMENTS. 7. APPROVAL OF AN AGREEMENT WITH KSL LAND HOLDINGS, INC., FOR REPLACEMENT OF PUBLIC IMPROVEMENTS AT AVENUE 52 AND JEFFERSON STREET. 8. APPROVAL OF PROGRAM SUPPLEMENT AGREEMENT NO. 017 TO THE CITY OF LA QUINTA - STATE AGREEMENT 08-5433 FOR STATE LOCAL TRANSPORTATION PARTNERSHIP PROGRAM (SLTPP) FUNDING FOR PROJECT NO. 98-09, WASHINGTON STREET BRIDGE IMPROVEMENT. 9. APPROVAL OF CONTRACT FOR GEOGRAPHIC INFORMATION SYSTEM. 10. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28961 BROOKFIELD HERITAGE, INC. 6 U 2, 11. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH PURKISS-ROSE-RSI TO PROVIDE THE COMMUNITY PARK MASTER PLAN UPDATE. 12. ADOPTION OF A RESOLUTION REAFFIRMING THE CITY'S ADOPTED BICYCLE TRANSPORTATION PLAN. 13. ADOPTION OF A RESOLUTION ACCEPTING GUEST BADGES TO THE NABISCO DINAH SHORE GOLF TOURNAMENT TO BE HELD MARCH 21-26, 2000 IN RANCHO MIRAGE, CA. 14. ADOPTION OF A RESOLUTION ACCEPTING GUEST PASSES TO NEWSWEEK CHAMPIONS CUP TENNIS TOURNAMENT ON MARCH 17, 2000. BUSINESS SESSION 1. CONSIDERATION OF PROTOTYPICAL STREET IMPROVEMENTS AND DETAILS OF AMENITIES TO BE INSTALLED, PROJECT NO. 98-19, PHASE VI IMPROVEMENTS. A. MINUTE ORDER ACTION 2. CONSIDERATION OF SITE AMENITIES FOR THE COVE OASIS/LAKE CAHUILLA TRAIL, PROJECT NO. 98-18. A. MINUTE ORDER ACTION 3. CONSIDERATION OF AWARD OF CONTRACT FOR CALLE RONDO DRAINAGE CHANNEL IMPROVEMENTS, PROJECT NO. 98-11. A. MINUTE ORDER ACTION 4. CONSIDERATION OF ART PANELS FOR BUS SHELTERS. A. MINUTE ORDER ACTION 5. CONSIDERATION OF CRITERIA AND METHODS FOR THE SELECTION OF INDIVIDUALS FOR THE CIVIC CENTER CAMPUS ACKNOWLEDGMENT AREAS. A. MINUTE ORDER ACTION 6. CONSIDERATION OF FUNDING REQUEST FROM THE GREATER COACHELLA VALLEY SOAP BOX DERBY. A. MINUTE ORDER ACTION 7. CONSIDERATION OF COMMUNITY SERVICES GRANT REQUEST FROM THE C.A.R.E. PROGRAM. A. MINUTE ORDER ACTION 8. CONTINUED CONSIDERATION OF A RESOLUTION IN SUPPORT OF THE PROPOSED NATIONAL MONUMENT DESIGNATION. A. RESOLUTION ADOPTION 0011 9. CONSIDERATION OF A REQUEST TO WAIVE THE REQUIREMENT FOR UNDERGROUND ELECTRIC SERVICE WIRES AT 51-640 AVENIDA VELASCO. A. . MINUTE ORDER ACTION 10. CONSIDERATION OF APPOINTMENT OF ALTERNATE TO THE EXECUTIVE COMMITTEE OF THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG). A. MINUTE ORDER ACTION 11. SECOND READING OF ORDINANCE 340. A. READ BY TITLE ONLY AND ADOPT AN ORDINANCE STUDY SESSION DISCUSSION OF FAIRWAY ADVERTISING'S PROPOSED AMENDMENT TO THE CITY'S BILLBOARD REGULATIONS. REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) 8. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 9 PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 10. RIVERSIDE COUNTY LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) 1 1 . RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 13. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 14. COMMUNITY SERVICES COMMISSION MEETING MINUTES FOR JANUARY 10, 2000. 15. CULTURAL ARTS COMMISSION MEETING MINUTES FOR JANUARY 13, 2000. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. REPORT ON LIBRARY OPERATIONS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS B. CITY COUNCIL SUMMER MEETING SCHEDULE 4. BUILDING AND SAFETY DIRECTOR 5. COMMUNITY DEVELOPMENT DIRECTOR 6. COMMUNITY SERVICES DIRECTOR A. SCHOOL GRANT UPDATE 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR 9. POLICE CHIEF 10. BATTALION CHIEF } MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. PRESENTATIONS PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PUBLIC HEARING ON THE VACATION OF A PORTION OF THE 10 FOOT WIDE PUBLIC UTILITY EASEMENT RESERVED ADJACENT TO SPANISH HILLS LANE IN PGA WEST TRACT 28603-1, STREET VACATION 2000-041. A. RESOLUTION ADOPTION. 2. CONTINUED PUBLIC HEARING ON GENERAL PLAN LAND USE ALTERNATIVES. A. MINUTE ORDER ACTION. 3. A JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY OF THE CITY OF LA QUINTA TO CONSIDER A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A PURCHASE AND SALE AGREEMENT AND OPERATING AND USE AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY AND THE LA QUINTA HISTORICAL SOCIETY FOR ACQUISITION OF PROPERTY TO BE OPERATED AS A PUBLIC MUSEUM AND ALLOCATING THE CITY TO LOAN FUNDS TO THE REDEVELOPMENT AGENCY TO ACQUIRE THE MUSEUM. A. RESOLUTION ADOPTION. 4. A JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND REDEVELOPMENT AGENCY TO CONSIDER AN AMENDMENT TO TWO AFFORDABLE HOUSING AGREEMENTS BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND CATELLUS RESIDENTIAL GROUP FOR THE PROPERTY LOCATED AT THE NORTHWEST CORNER OF JEFFERSON STREET AND 48T" AVENUE. APPLICANT: CATELLUS RESIDENTIAL GROUP. Note: To be Continued ADJOURNMENT Page 5. 005 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of March 7, 2000 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, March 3, 2000. DATED: March 3, 2000 JUNE S. GREEK, CMC/AAE City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Page 6. 006 Audrey Ostrowsky 10501 Wilshire Blvd. #1409 RECEIVED Los Angeles, Ca. 90024 2(]00 M�iR -$ PM i : 13 Ma ch 7, 2000 CITY OF LA QUINTA At : Mayor Pena, and City Council Members CITY CLERK'S OFFICE Jerry Herman replied to my February 28th letter, saying I should golahead with my plans for a small hotel. John Yonai said the same, and the Agency could work with me. Also, there wouldn't bel,Eminent Domain of land for the Live/Work project. La er an attorney told me that the city had plans four or five ye rs ago to develop a large project downtown, and only waited un it they had enough money in the Redevelopment Agency to purchase the commercial land. City employees aren't aware of an plans, but Jerry Herman had previously given me an outline of the land that was involved in Code Section 54956.8. Where di he get that information if there wasn't a plan? In order not to repeat myself, enclosed is a October 19th letter. Mr Genovese's reply to my February 7th letter was evasive, an� didn't answer the basic question of Federal Funding, as per Senator Feinstein's letter to me, enclosing pamphlets for fu ding grants, and loans. Even one of the council members felt that the letter didn't give a complete answer. Margaret Miele just told me that her daughter, who works for the City of Los Angeles, gave her information on sources of money for the infrastructure, when the original plan for sewers wa�J started, but our City Manager, who lost 12 million dollars of the city's money, would not even investigate it. At the Monday February 28th meeting, a property owner complained that it wasn't possible for him to spend up to $10,000 for a $50,000 home. He was told that families making $75,000 a year with 6 kids could receive subsidy. Also, people with huge assets (250,000.00), can receive subsidy too. But middle income singles, and childless couples who have worked hard to pay for their homes can't afford to pay $5,000+ instead of $1,200+ the original costs, because the city DELAYED THE INFRASTRUCTURE FOR 10 YEARS, according to city's records. Also, why do the loan costs a little over 5%, but owners pay 10% interest? In the past, people have complained to me that they feel there is a misuse of the low income subsidy. The value of their homes have decreased because of the mass of low income homes on one block in the lower cove, which have subsidized loans from the city. In fact, it was my understanding that the law states that these homes should be spread throughout the whole city. The City of Palm Desert allowed middle income people making 007 -2- under $30,000 a year to buy condos, but it never destroyed the value of the other condos, as these condos were mixed throughout the condominiums. Years ago I suggested PGA should do this, but only the low income homes were put in the Cove. I told the Engineering Department that Barcelona didn't need a sewer, as Mario's, former Cunards, and my lot were connected to the sewer. But it seems that whatever I say is wrong, until I'm proven right. And after all the expense of the plans, it was finally stated that there was no need for a sewer. As I said before, why complete the sewers in the commercial area when there is no planning for the streets, and alleys for a large development which might need different sewer connections. I know that the water company didn't investigate the combining of my lots before installing one structure in the wrong area. Thus it appears that there is no proper planning by the city before there are major improvements. Remember my lots on Madero where there was a mistake that cost the city $5,000, Desert Club sewer, and street had to be done twice, and now the new street where no sewer lines were installed, is going to be torn up to put the sewer lines in. Because of past mistakes, the homes, and commercial owners are paying outrageous prices. A commercial property owners gave up fighting the city on the one-way street on Montezuma, parking requirements and now sewer assessments and sold his last property in La Quinta at a low price to get out of this city. People complain that the city had no intention of assisting property owners with their problems, didn't want the property owners to build or succeed, as they had other plans. Many long time residents have told me they have left, or planning to leave La Quinta, too But I can assure you that most of the long time commercial property owners will not panic because of the huge sewer assessment. I have been told that people have used the internet to examine the Redevelopment Agency and why money was misspent on non-profit organizations, and land instead of the sewers. People have suggested that a grand jury investigate La Quinta! AM � oz v s OF AGENDA CATEGORY: 'rNti COUNCIL/RDA MEETING DATE: MARCH 7, 2000 ITEM TITLE: Demand Register Dated March 7, 2000 RECOMMENDATION: BACKGROUND: Prepaid Warrants: Approve Demand Register Dated March 7, 2000 BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC 14EARING 40124 - 40129) 167,313.22 40130 - 40133) 1,812,37 40134 - 40136) 27,807.13 40137 - 401421 4,617.53 40139 - 401511 3,692.74 40152 - 401531 23,091.88 40154 - 401601 3,854.00 40161 - 401651 2,843.53 Wire Transfers) 1,853,312.44 P/R 4547 - 46191 88,440.35 P/R Tax Transfers) 24,325.51 CITY DEMANDS Payable Warrants: 40166 - 403371 1,200,729.61 RDA DEMANDS $3,401,840.31 FISCAL IMPLICATIONS: Demand of Cash - City $1,738,499.49 $1,738,499.49 1,663,340.82 $3,401,840.31 4JohM. Falconer, Fi !nce Director 009 CITY OF LA QUINTA BANK TRANSACTIONS 2/10100 - 3/1/00 2/18/00 WIRE TRANSFER - DEFERRED COMP $7,339.65 2/18/00 WIRE TRANSFER - PERS $13,795.97 2/18/00 WIRE TRANSFER - CREDIT UNION $6,074.32 2/24/00 WIRE TRANSFER - RDA ESCROW - SPANOS $88,275.00 2/28/00 WIRE TRANSFER - ASSESSMENT DISTRICT DEBT SVC $189,043.75 2/29/00 WIRE TRANSFER - REDEVELOPMENT AGENCY DEBT SVC $1,548,783.75 TOTAL WIRE TRANSFERS OUT $1,853,312.44 010 2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:22PM 03/01/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40166 03/01/00 &01008 ROGER CRAIG HOBBS 100.00 40167 03/01/00 &01009 GWINCO CONSTRUCTION & 10.00 40168 03/01/00 &01010 LICK-E-FINGERS 3.00 4.0169 03/01/00 &01011 DIANE LONDOS 20.00 40170 03/01/00 &01012 LOST TRAILS LLC 195.00 40171 03/01/00 &01013 ZONDIROS CORPORATION 10.00 40172 03/01/00 &01014 CHARLES BASKETT 290.00 40173 03/01/00 &01015 MARILYN BEIDLER 8.00 40174 03/01/00 &01016 HAROLD FRAZIER 190.00 40175 03/01/00 &01017 KAREN Z LEVISH 8.00 40176 03/01/00 &01018 ANNA MARIA MEADOR 4.00 40177 03/01/00 &01019 PAM MICHOTTE 20.00 40178 03/01/00 &01020 RACHELLE SENNEVILE 30.00 40179 03/01/00 &01021 WALT WHITE 8.00 40180 03/01/00 &01022 ZENY T CIESLIKOWSKI 3.00 40181 03/01/00 &01023 FIELD LINING SYSTEMS INC 10.00 40182 03/01/00 &01024 KYLO CONSTRUCTION CORP 10.00 40183 03/01/00 &01025 PENHALL COMPANY 10.00 40184 03/01/00 &01026 REMAX OF THE DESERT 23.00 40185 03/01/00 &01027 SUMMIT CONTRACTING 10.00 40186 03/01/00 &01028 UNIFIED AIRCRAFT SVC INC 10.00 40187 03/01/00 &01029 MICHAEL KIRBY 15.00 40188 03/01/00 &01030 ADVANTAGE MOBILE HOME 4.00 40189 03/01/00 &01031 LA QUINTA GOLF ESTATES 300.00 40190 03/01/00 AlRO01 A-1 RENTS 801.00 40191 03/01/00 ACT100 ACT GIS INC 750.00 40192 03/01/00 AME200 AMERIPRIDE UNIFORM SVCS 97.99 40193 03/01/00 ANI200 ANIMAL SAMARITANS SPCA 75.00 40194 03/01/00 ARC100 ARCH 46.46 40195 03/01/00 ARRO10 ARROW PRINTING COMPANY 172.40 40196 03/01/00 ASCO01 A & S COFFEE SERVICE 606.00 40197 03/01/00 ATT075 AT&T WIRELESS SERVICES 113.36 40198 03/01/00 AUT030 AUTOMATED TELECOM 330.03 40199 03/01/00 BAN065 BANK OF AMERICA ESCROW 13104.05 40200 03/01/00 BAN150 BANK OF NEW YORK 1500.00 40201 03/01/00 BECO10 DEBORAH BECHARD 260.00 40202 03/01/00 BER150 BERRYMAN & HENIGAR INC 4614.00 40203 03/01/00 BOG100 SHARON BOGAN 22.40 40204 03/01/00 BOY075 BOYS & GIRLS CLUB OF 7500.00 40205 03/01/00 BRI100 BRINKS INC 265.00 40206 03/01/00 CAD010 CADET UNIFORM SUPPLY 31.10 40207 03/01/00 CAL019 CA ASSOC LOCAL ECONOMIC 425.00 40208 03/01/00 CAL027 CALIF MUNICIPAL TREASURER 100.00 40209 03/01/00 CAL130 CALIF CHAMBER OF COMMERCE 91.69 40210 03/01/00 CEN010 CENTURY FORMS INC 69.11 40211 03/01/00 COA080 COACHELLA VALLEY WATER 540.90 40212 03/01/00 COA082 COACHELLA VALLEY WATER 1253.85 Oil 3 ACCOUNTS PAYABLE AP5005 CHECK REGISTER 1:22PM 03/01/00 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 40213 03/01/00 COM015 COMPUTER U LEARNING CENTR 2437.50 40214 03/01/00 COM040 COMMERCIAL LIGHTING IND 425.00 40215 03/01/00 CON010 CONRAD & ASSOCIATES 3121.00 40216 03/01/00 C00100 COOLEY CONSTRUCTION INC 3333.34 40217 03/01/00 COS050 COSTCO BUSINESS DELIVERY 1266.44 40218 03/01/00 COU010 COUNTS UNLIMITED INC 305.00 40219 03/01/00 COU200 COUNTRY CASUAL 4493.00 40220 03/01/00 CR0050 CROWN TROPHY 197.35 40221 03/01/00 DEN010 DENBOER ENGINEERING AND 10.00 40222 03/01/00 DES018 DESERT ELECTRIC SUPPLY 294.16 40223 03/01/00 DESO40 DESERT JANITOR SERVICE 4478.50 40224 03/01/00 DESO48 DESERT PIPE & SUPPLY 168.59 40225 03/01/00 DES060 DESERT SUN PUBLISHING CO 3193.13 40226 03/01/00 DES065 DESERT TEMPS INC 4119.46 40227 03/01/00 DET050 JOHN DETLIE 50.00 40228 03/01/00 DIE050 DIETERICH POST 423.00 40229 03/01/00 DII050 CHRISTINE DIIORIO 57.60 40230 03/01/00 DOU060 DOUBLETREE HOTEL ONTARIO 375.00 40231 03/01/00 DOU200 LES DOUGLAS 534.80 40232 03/01/00 DRU100 DRUMMOND AMERICAN CORP 597.58 40233 03/01/00 •EME030 EMERGENCY PREPAREDNESS 500.00 40234 03/01/00 EME100 KIM EMERSON 300.00 40235 03/01/00 EVA100 GUY EVANS 3000.00 40236 03/01/00 FAL050 JOHN FALCONER 115.05 40237 03/01/00 FED010 FEDERAL EXPRESS CORP 189.60 40238 03/01/00 FRA100 FRANK'S PALM DESERT 1300.50 40239 03/01/00 GAS010 GASCARD INC 161.49 40240 03/01/00 GON100 GONE COMPUTING 297.78 40241 03/01/00 GOV300 GOVWORKS, INC 45.00 40242 03/01/00 GRA007 GRAINGER 563.18 40243 03/01/00 GRA010 GRANITE CONSTRUCTION CO 139.70 40244 03/01/00 GUM050 BRAD GUMMER 1260.00 40245 03/01/00 GUY100 GUYS & GALS UNIFORMS 358.33 40246 03/01/00 HAR015 MARK HAROLD 9.54 40247 03/01/00 HAR100 JOHN HARDCASTLE 59.84 40248 03/01/00 HEG050 JIM HEGGE 2000.00 40249 03/01/00 HEN050 TERRY HENDERSON 72.10 40250 03/01/00 HOA010 HUGH HOARD INC 1282.65 40251 03/01/00 HOM030 HOME DEPOT 1750.14 40252 03/01/00 HOP050 BOB HOPE CHRYSLER CLASSIC 10000.00 40253 03/01/00 HOR100 DODIE HORVITZ 260.00 40254 03/01/00 IC1055 ICI DULUX PAINT CENTERS 260.11 40255 03/01/00 ICM040 ICMA 89.45 40256 03/01/00 IMPO10 IMPERIAL IRRIGATION DIST 10172.55 40257 03/01/00 INLO75 INLAND EMPIRE ECONOMIC 500.00 40258 03/01/00 INL200 INLAND POWER EQUIPMENT CO 101.66 40259 03/01/00 INT015 INTERNATIONAL CONFERENCE 226.60 40260 03/01/00 JAI100 JAI PRESS INC/ABLEX 156.75 40261 03/01/00 JAS100 JAS PACIFIC 10333.40 o1 0 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:22PM 03/01/00 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 40262 03/01/00 JUD010 JUDICIAL DATA SYSTEMS COR 100.00 40263 03/01/00 KEI010 KEITH COMPANIES 4059.99 40264 03/01/00 KEL010 KELLY SERVICES INC 2997.02 40265 03/01/00 KIN050 KINKO'S 207.57 40266 03/01/00 KIN100 KINER/GOODSELL ADVERTISNG 19319.99 40267 03/01/00 KRI100 BRUCE KRIBBS CONSTRUCTION 2996.00 40268 03/01/00 KUN100 MARNI KUNSMAN 37.76 40269 03/01/00 LAQ030 LA QUINTA CAR WASH 19.90 40270 03/01/00 LAQ100 LA QUINTA VOLUNTEER FIRE 294.75 40271 03/01/00 LAQ105 LA QUINTA MIDDLE SCHOOL 500.00 40272 03/01/00 LAS200 LA SALLE LIGHTING SERVICE 9600.00 40273 03/01/00 LEA020 LEAGUE OF CALIF CITIES 3951.00 40274 03/01/00 LIE050 LIEBERT CASSIDY 2650.00 40275 03/01/00 LOG020 MARK LOGAN LANDSCAPE INC 258104.11 40276 03/01/00 LUN050 LUNDEEN PACIFIC CORP 524.14 40277 03/01/00 MAR010 MARTIN & CHAPMAN CO 40.56 40278 03/01/00 MCDO10 MC DOWELL AWARDS 12.93 40279 03/01/00 MCK010 McKESSON WATER PRODUCTS 403.30 40280 03/01/00 MOM100 MOM'S GAS STATION 713.77 40281 03/01/00 NAW010 RON NAWROCKI 2400.00 40282 03/01/00 NEX010 NEXTEL COMMUNICATIONS 2508.18 40283 03/01/00 NIC100 NICKERSON, DIERCKS & ASSC 6004.90 40284 03/01/00 OUT100 OUTDOOR SERVICES INC 100.00 40285 03/01/00 PAL010 PALM SPRINGS DESERT RESRT 90750.00 40286 03/01/00 PAL300 MARK PALMER DESIGN 6941.26 40287 03/01/00 PAR030 PARKHOUSE TIRE INC 167.68 40288 03/01/00 PCC050 PC CONNECTION INC 359.90 40289 03/01/00 PCR100 PCR 5950.00 40290 03/01/00 POW100 POWERS AWARDS 12.03 40291 03/01/00 PRE015 THE PRESS -ENTERPRISE CO 896.23 40292 03/01/00 PRI020 THE PRINTING PLACE 136.84 40293 03/01/00 PRO100 PROFESSIONAL EQUIPMENT 250.70 40294 03/01/00 PUB100 PUBLIC PERSONNEL CONSULT 565.00 40295 03/01/00 RAL050 RALPHS GROCERY CO 53.39 40296 03/01/00 RAN040 RANDAL'S PLUMBING 116.00 40297 03/01/00 RAS020 RASA - ERIC NELSON 2120.00 40298 03/01/00 REG020 REGAL BILTMORE HOTEL 800.00 40299 03/01/00 RES200 RESIDENCE INN 360.00 40300 03/01/00 RIE200 PAT RIENSCHE 1586.20 40301 03/01/00 RIV020 RIV CNTY AUDITOR-CONTROLR 126.00 40302 03/01/00 RIV100 RIVERSIDE COUNTY SHERIFFS 218206.05 40303 03/01/00 RUI100 JOHN RUIZ 100.84 40304 03/01/00 RUT050 RUTAN & TUCKER 21802.61 40305 03/01/00 SAX100 SAXON ENGINEERING SERVICE 8470.00 40306 03/01/00 SCH065 MOANA SCHMIDT 16.80 40307 03/01/00 SEC050 SECURITY LINK/AMERITECH 30.00 40308 03/01/00 SIE100 SIERRA PACIFIC ELECTRICAL 127815.75 40309 03/01/00 SIM025 SIMON MOTORS INC 4811.00 40310 03/01/00 SKY200 SKYTEL 48.82 013 5 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:22PM 03/01/00 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 40311 03/01/00 SMA010 SMART & FINAL 162.87 40312 03/01/00 SM1010 MARILYN SMITH 64.42 40313 03/01/00 SOU007 SOUTHWEST NETWORKS, INC 5214.69 40314 03/01/00 STA020 STANDARD'REGISTER 429.82 40315 03/01/00 STA042 STANDARDIZED TESTING 500.00 40316 03/01/00 STA050 STAPLES 132.92 40317 03/01/00 STA150 STATER BROS 133.83 40318 03/01/00 SUN075 SUNLINE TRANSIT AGENCY 282.00 40319 03/01/00 SUN080 SUNLINE SERVICES GROUP 727.64 40320 03/01/00 TAY010 STEVE TAYLOR & SON 775.00 40321 03/01/00 TER100 TERRA NOVA PLANNING & 6351.29 40322 03/01/00 TRU010 TRULY NOLEN INC 156.00 40323 03/01/00 UPB100 UPBEAT INC 1173.46 40324 03/01/00 USO100 US OFFICE PRODUCTS 1746.61 40.325 03/01/00 VAN020 DENNIS VAN BUSKIRK 560.00 40326 03/01/00 VAN075 VANDORPE CHOU ASSOC INC 2025.00 40327 03/01/00 VER010 ROMANO VERLENGIA 62.91 40328 03/01/00 VID050 VIDEO DEPOT 15.71 40329 03/01/00 VIL200 VILLAGE PARK ANIMAL HOSP 225.00 40330 03/01/00 VON010 VON'S C/O SAFEWAY INC 29.87 40331 03/01/00 WAL010 WAL MART STORES INC 222.89 40332 03/01/00 WES020 WEST GROUP 108.56 40333 03/01/00 WES075 WESTERN POWER & EQUIPMENT 200.46 40334 03/01/00 WHI010 WHITE'S STEEL 70.11 40335 03/01/00 XER010 XEROX CORPORATION 3582.74 40336 03/01/00 YEA100 E.L. 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O a, m O O O r D1 r lD Vl OI r.l N ry 10 to 0 a, r o 0 r m Io ID v n o 0 D1 ry m O O N m O O ry ry N O O r In O Nl Ol E-1 CJ N r'1 I N r1 m Ill HQ T W N F rn W rn 0 4 a a 14 z a CL sPLi�+ a an a a a a0 x a0 o a 0 w w 0 W 0 0 0 w 0 O 0 u z a s z7 0+ z z w a zz w w w w w z z �W z Cz� [ ra (z7 0 0 0 0 I 0 > a U u W w W m N N N H N c o m m m m w m a 1 r m O In ID N lD In l0 z N ti m d' r1 r1 N f•1 d' H N r•1 ID IO N N1 N O .-� 1 N I m I H .J Nl r-1 O 0 Ill r"1 0 r r r m r Vl m 0 q u1 In �� a X a o .-, 0 1n o Ir1 rn o xx 6 z a1 CQ w w w D: 0 o rL H a. O 0 O Ill 0 0+ r d' N �7' c1' •1' N r'1 r W O O O .-+ O -0 O 0 0 0 O Itl ul d� Qj O O O m 0 ID m ID m w 10 l0 Ill In In H rn m m !"1 m m m Dl M Ill z 0 0 0 0 In -+ 0 0 0 0 0 0 0 0 0 r r r r 10 10 r ID r 10 10 ID ID 10 ID N ry 1 d I I N r•1 I r- m C a O O O In O O 1n In In In in '^ In IO - Q N N H nl N 1n d' H H H H H 10 lD C•1 U H H H H H .� .� o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 F z 04 z H z H W H o z H 3 H u 3 V H Mtn U H H 7 w a z o z o°°° z z z O H z O F z m o H w w 0 0 0 0 0 O a O s W a z (IJ H ° u ° u H a E O s x W z O m 0 u 0 u 0 u 0 u 0 u 4 w 4 W z w a; p4 cEn� `� > > 3 WH 3 3 WE a H wO X WO x O WO X cOa X w w Wz z p > O a u 0 O O O O 03 0 O 0 0 N O 0 3 S In r O 3 o H xO 3 0 .--I O X 0 - 0[ X 0 -.+ OWW x 0 H 0W K 0 r•1 0W X 0 O 0 O 0 O N 035 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:02PM 02/25/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40161 02/25/00 COL100 CITY OF COLTON 50.00 40162 02/25/00 GTE010 GTE CALIFORNIA 134.81 40163 02/25/00 LAP100 LA PRENSA HISPANA 45.00 40164 02/25/00 PUT100 JOE PUTRINO GENERAL CONT 2499.50 40165 02/25/00 RAD030 RADIO ACTIVE 114.22 CHECK TOTAL 2,843.53 036 28 0 W E a z a a arjl o z o 0 o r d u H N I d u m l0 - r H H F F E H H H O m O 1 m O O N O ry ifl .-1 m O Ifs N O in r �t1 l0 in Cl d' N p O o N O c h N W o+ z c z o N H .H+ w z u a H Q O H W p z a ¢ o x >>>> a u x a a o m o z o F rn o `� o z w w w w z Q z z z H w w z z z z w a w w w Q z > a u x a x a, x a x s H x W a W x o o m O r N N rl i0 l0 ry r• r � r � o m 0 0 0 0 0 0 0 r in r in in r nt 10 '0 N � o � ID 10 r'1 �o �(1 1/1 ul �f1 Vl O O O O O O O 0 a 0 u w 0 0 0 U 0 0 0 0 0 0 0 0 w w w w Q Q ti Q U U U U 0 0 0 0 ti 0 0 0 0 0 0 w wEl Ej 037 29 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:22PM 02/22/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40154 02/22/00 AAA001 AAA TRAVEL AGENCY 40155 02/22/00 AME152 AMERICANS FOR THE ARTS 40156 02/22/00 HER010 JERRY HERMAN 40157 02/22/00 REG040 REGENTS OF THE UNIVERSITY 40158 02/22/00 ROB150 STEVE ROBBINS 40159 02/22/00 SCA100 SCA 40160 02/22/00 TYL050 ROBERT T TYLER CHECK TOTAL 594.00 760.00 750.00 450.00 600.00 100.00 600.00 3,854.00 03330 zo 0 0 0 0 ¢ w H H H F F E. w a N H O O 0 O 0 O 0 O 0 O 0 O 0 O 0 S -zt oI o 0 0 In 0 In 0 O 0 O 0 0 a In 71 LLl r- r 10 m ¢ '^ a 0 0 0 0 0 0 0 z o H o z o 00 z o a rn z w y n ¢ In zz 0 •O o H yy o ¢ ID H Z In O P>r. a a ID O a F a W lull a HO U W U H a a w a a w a �+ {mW a cW� � El E-yw U a U a O W H o pp >> H H > F a q> F H O U O O Q O x O a O 0) O O rz a n a a n \ o a o \ m a o z H W O W 1 n W ca F U F a N P4 H n W w H n a ¢ PI o w CID W H n H H a Z n H IY, [NNY'1 ¢ zd PI w w m a 1 0 o w F cx w o o 0 0 0 0 0 0 0 0 0 0 0 0 6p O U O O O O O z r, ID lD H tD 0 H 0 -+ o 0 o n o 0 0 0 0 0 d' N O C' O d' O U H H H H U ¢ H O O O O O O O H H H H H H H F a r 0 w H z O In U z Z F 5 � WW H a w z fz-I z > m O O F «W-1 QQ a opl a w ¢ o w ¢ m In a m voi z00 ti O N V1 O H O -F O In O O 0 In 0 >-I O H O O u a u m z a F 039 31 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40153 02/17/00 KRI100 BRUCE KRIBBS CONSTRUCTION CHECK TOTAL 2:25PM 02/17/00 PAGE 1 PAYMENT AMOUNT ME 596.88 32 0 0 0 N o w U N C7 E w a m m H z ID 10 rn a W m m 10 rx of H to a a 0 a z H o m u+ a a O H w O U N z H vl E w W H O fZ m w w W � n x o � w z z � H z o o a a m w m cz I p O W H m O n z z O H H u 0 a H z z 0 V m m RJ w u x m 0 a h4 i 041, ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40152 02/17/00 PUT100 JOE PUTRINO GENERAL CONT CHECK TOTAL 11:29AM 02/17/00 PAGE 1 PAYMENT AMOUNT 22495.00 22,495.00 04, 34 o 0 0 N z r o W P4 m H H H 7 � W O O � o+ N N O O O � N N O w � N k H O F+ z w ° U a cz FC w E+ z a: P+ H P, z y U P4 O W W W V] O � H Q Z O a s w w m a o o w w z D o ID rn O U 10 U 4 � �H 5 O o yu a o z W N 0 z O a 0 z H O w Z O o > 0 O 0 .. � u w 35 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:06PM 02/16/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40143 02/16/00 HAR100 JOHN HARDCASTLE 300.00 40144 02/16/00 INT005 INTERNAL REVENUE SVC-ACS 200.00 40145 02/16/00 LAQ050 LA QUINTA CITY EMPLOYEES 377.00 40146 02/16/00 REG050 REGIONAL ACCESS PROJECT 400.00 40147 02/16/00 RIV040 RIV CNTY DISTRICT ATTORNY 426.50 40148 02/16/00 SOU037 SOUTHERN CALIF ASSOC CODE 200.00 40149 02/16/00 SUP100 SUPPORT PAYMENT CLEARING- 150.00 40150 02/16/00 UNIO05 UNITED WAY OF THE DESERT 142.00 40151 02/16/00 UNU050 UNUM LIFE INS 1497.24 CHECK TOTAL 3,692.74 044 36 . z 0 0 \ O W 4 x EA��77 p�q E rn E. rn El m m El H m E m E rn E a a 0 n E1 0 O 0 O 0 O 0 O 0 1t 0 O 0 O o O a N a r L El 2 O O O O r r O O 10 N O O O u1 N V' r Dl ~ N T Qi 0 O 0 0 O O 0 O 0 0 1: O 0 O 0 O a N .° o O n H ° H H zEl a a Wpq O z O O $ 7 UI H x a a O O r O or- A'i W $ $ z n z i a w 3 O IZ O a c� c� $ z z H a O Qi x ca a w O \ O N No El co H El $ $ z m z W > a P+ O O U x $ o z a a RC 3 n a a N t $ z z a Q u o `r D (71 O O r a RC FQ El $ z 1 O w W W a w w w a o O w E a w x o 0 0 0 0 0 0 O 0 0 0 0 o 0 0 O 0 0 O 0 0 0 0 o 0 0 O En z n .-1 N N n N N D) 0 to .-1 N N r n lD .-1 N N to N N rn n N `L O U O O O O O O O O O N O N O O O N n O O O O O O O 0 O U < O O O O O O O O O o o 1 w H a a ° o o u �i ° z a �d z W N O a U a E rW O w W U a o U W [-1 rj Elai H o z' H O ° O HHa a u o U) H 1¢% W u z EAE1 acn o � In W In A w w U 3 w m z w G. ' _ p 0 U H i U �j o a In 0 �H z o 0 0 0 a o 0 a r 0 W o 02 U) �n o O o 0 5 V 47� 37 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:41PM 02/15/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40137 02/15/00 AND030 CASTELLI'S ANDREINOS 40138 02/15/00 GTE010 GTE CALIFORNIA 40139 02/15/00 GTE020 GTE TELEPHONE OPERATIONS 40140 02/15/00 LEA027 LEAGUE OF CALIF CITIES 40141 02/15/00 S00002 SOUL OF CHINA 40142 02/15/00 WEL025 WELLS FARGO BANKCARD CHECK TOTAL PAYMENT AMOUNT 730.00 303.89 515.67 100.00 262.05 2705.92 4,617.53 W 38 H H H z 0 0 a E E E E E E E E E E E E a a r N l0 O r O t[1 N O N C4 O O O r r r 10 r 10 r 1r1 O H 10 N m r1 H O1 r1 0 v 10 a a' p O O r m 0 O O f O N O1 z 0 H r'1 1 l[1 O H O O N LO � O N W m Z H • H w o x S w 0 a >>>> z 5 a a Z X a x> a E Z H a N a H O m r> H 2 x " z z o> u H W a w z H W w F ri) W w H ul W F w x z F w w c C 1 H O H a W 1p 5 z N O N m l0 1il 01 H m 10 1I1 N m u1 tl1 ,•, r'1 a W w O 01 O N V' 0 10 1p N eF 0 O 0• 1p N cF 0 O O 10 N d' H .14 RC 2 a <C w w cv 0 o o w E+ a w W 0 0 o O 0 o 0 0 O 0 0 O 0 0 O 0 0 O 0 0 0 O 0 0 O 0 0 0 0 0 0 0 o 0 0 O €j r u1 u'1 1n 1n D• O r r r r r z 10 0 0 0 0 LD ID 0 0 ,0 0 ,� r1 tIt n1 Ifl r1 �fl rl I(1 111 CJ O H O N O I O N O n O U U H H H H H H H H H H O 0 O 0 O y z o H m W �' u Wa WH W �C RC •C " H W 04 O H O w H z RC PZG z w rJ; 4 w AC, �C p4 m w H r a w RC o m w u o u w 0 u w 0 u w H o a u w za a a E w w ° a u o a o w a a w a W a w a a w a s O'j O O El a u O rl Oqy FC O H O 0 H �.07 O H O 0 H O O N [Oa r N .00 a N O O vOi 111 N 14 3 N N O 3 1f1 N O 3 l!1 N O w 3 A a al 047 39 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40134 02/14/00 COA080 COACHELLA VALLEY WATER 40135 02/14/00 IES052 IES-APA 40136 02/14/00 WIS020 WISE MAINTENANCE & CONST CHECK TOTAL 11:40AM 02/14/00 PAGE 1 PAYMENT AMOUNT 7497.13 120.00 20190.00 27,807.13 U41 40 z 0 0 o w H PG �i��i77 H �i�77 H Wi�.I E H El H W N N N N Ill c1' O O H L H O O O p] In 'O C4 N N 01 1p O cw N r O O H O O �4 0 0 0 r 3 0 W O N H H 0 H H w [ w [ ry C rU+ a 7>> w a a a m� m m o o A o u a a a a z (a z Wz m 3 3 3 3 a a W W H o a w m m w PO 0 O 0 0 > a a .E w w w 0 0 o w H w O rd 1 In O h w O 1 10 lD O r O 0 ID 0 O t0 z 5 in In ul In -4 o ^� 0 U � H H H H H H N H to rl 3 3 3 3 'a W W W W Iq a a a a a pq z H CY Pi a s o 0 0 0 0 w H U1 q La U U U U H 3 zO O O O O N O O H O O O O to W H I ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:38PM 02/11/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40130 02/11/00 AAA001 AAA TRAVEL AGENCY 566.00 40131 02/11/00 CAL155 CALIFORNIA GIS 2000 370.00 40132 02/11/00 GTE010 GTE CALIFORNIA 103.37 40133 02/11/00 IMPO10 IMPERIAL IRRIGATION DIST 773.00 CHECK TOTAL 1,812.37 050 42 1 z 0 E H O O aD +[1 O LD O r lfl f�l io r N r r O o r o 0 o r o io o 1 w � +O Z r o % r n E zN O H r O H 9 a H m m ui 14 >> u x o a p°�' �S z Z zz U zo j a u a a w m ao r m H d' 01 d' �D ID 0 0 0 0 o O 0 0 o 0 0 0 n LO w w O O w 10 H N n O O H H O O H H H H O O H H O r O O O O U N z 14 W 14 z a a a H Z O > V 0u F O i 6 u O a51 43 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:34AM 02/09/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40124 02/09/00 BES101 BEST BUY 40125 02/09/00 DAV150 D SEMONES/DAVE'S WOODWORK 40126 02/09/00 DOU050 DOUBLETREE HOTEL 40127 02/09/00 GTE010 GTE CALIFORNIA 40128 02/09/00 SOU020 SO CA AMERICAN PUBLIC 40129 02/09/00 STE070 STEWART ESCROW CHECK TOTAL 1702.40 950.00 1572.00 63.82 85.00 162940.00 167,313.22 05l 44 N � d � O H r N 01 O • z 0 0 rn o ryo � m ¢ �7 WzW WzW WzW WEW WzW W£W WzW WzW WzW g a� w cn N H HH z a E 6 O d, 0 O p p O o r rn 1Il d' ry m O O OD p O 0 O 10D V 0 0 O O .0 C 0 N O N O In O r H `0 O O H Q Q W H O H ElP. H U Wp o ri w pp S H W a WO O Z 7 W F U ol a HH p z H U a. O O z z > rn o z Hp [WWAS H a a 0u 0 H W > u ,7 m a m r m LD [��J �+ ,7 a. to o Z x s r N -zt U' 0 m z �0W7 W F Hp t,WW7 E W lY. E O a W W a 0) rn z w E m O w w u4 - O O 01 rn rn z z w w H F v� m O 2 w w w w n ti �4 r - H O O 01 0 rl o+ H z o w z E 04 04 0 2 00 w W w Q H a W - O (HJ H a z z a w � 0 o o H w a, W O 0 p p 0 o i0 10 �� I D 10 O 0 o O O 0 O O O O 0 0 0 O 0 �D ID ItD 10 Ol �0 4\ 0 l0 lD 01 ID O U p O O ry O ti O -V N m U O O O 0 O O O 0 H O 0 O O U H 8 a 3 0 0 o N w a a a O y CQ m as U) Q a W W j O Q H w U W u H W 10, p W U VOj U W z 3 U U W W W W vFi vFi 30 U W vH1 O ,.Cu p E-1 H En W CQ 0 N a Q p 0 O Q 0 0 F U 0 OWW N p 0 O O rn 0 r 0�7 F m 0 0 r r WOW WO H F O N 0 r 0W N m 45 A/P - AP6002 CHECKS TO BE VOIDED 08:51AM 02/29/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 40161 DEF 02/25/00 50.00 COL100 CITY OF COLTON TOTAL VOIDED 50.00 INVOICE DESCRIPTION CPRS LAYMAN AWARD 054 46 A/P - AP6002 CHECKS TO BE VOIDED 09:37AM 02/17/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME INVOICE DESCRIPTION 40085 DEF 02/02/00 22495.50 PUT100 JOE PUTRINO GENERAL CONT SENIOR CENTER COVERED PARKIN 40085 DEF 02/02/00 2499.50 PUT100 JOE PUTRINO GENERAL CONT SENIOR CENTER COVERED PARKIN TOTAL VOIDED 24,995.00 055, 4? A/P - AP6002 CHECKS TO BE VOIDED 08:25AM 02/15/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 39889 DEF 01/24/00 1850.21 LEA027 LEAGUE OF CALIF CITIES TOTAL VOIDED 1,850.21 INVOICE DESCRIPTION MEMBERSHIP DUES 055, ; A/P - AP6002 CHECKS TO BE VOIDED 3:04PM 02/11/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE NUMBER ID DATE 39817 DEF O1/19/00 39817 DEF O1/19/00 TOTAL VOIDED VENDOR VENDOR AMT. PAID NUMBER NAME 544.00 AAA001 AAA TRAVEL AGENCY 249.00 AAA001 AAA TRAVEL AGENCY 793.00 INVOICE DESCRIPTION TRAVEL LCC PLANNERS INST TRAVEL NAPA CONF/J HERMAN 49 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: STUDY SESSION: Approval of Overnight Travel for the Finance Director and Two Members of the Investment Advisory Board to PUBLIC HEARING: Attend the 2000 California Municipal Treasurers Association (CMTA) Conference April 24 - 28, 2000 in Concord, California RECOMMENDATION: Approve the overnight travel for the Finance Director and two Members of the Investment Advisory Board to attend the five day 2000 California Municipal Treasurers Association (CMTA) Conference - April 24 - 28, 2000 in Concord, California. FISCAL IMPLICATIONS: The Annual California Municipal Treasurers Association Conference will be held April 24 - 28 in Concord. Account No. 101-151-637-000 Travel and Training contains $1800.00 for two Investment Advisory Board Members and $900.00 for staff to attend this conference. The breakdown of expenditures anticipated for this conference are as follows: ► Conference Enrollment - Early Registration $630.00 ► Overnight Lodging/Meals, Travel $2070.00 Total $2700.00 CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: The CMTA 2000 Annual Conference is a 5-day conference that focuses on financial issues affecting local governments. Conference information is attached (Attachment 1). FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve overnight travel for the Finance Director and two Members of the Investment Advisory Board to attend the CMTA Conference - April 24 - 28, 2000 in Concord, California; or 2. Deny overnight travel for the Finance Director and two Members of the Investment Advisory Board to attend the CMTA Conference - April 24 - 28, 2000 in Concord, California; or 3. Provide Staff with alternative direction. Respe tfully submitted, 4M L. -.— J hn M. Falcoher, Finance Director Approved for submission: �z I LIM � Thomas P. Genovese City Manager Attachment: 1. CMTA Conference Information 453 002 A new age of opportunities ... CONCORD CMTA 2000 Conference Registration Form Concord Hilton Hotel, Concord April 24-25 2000 - Pre -Conference April 26-28 2000 - Conference You must be a current CMTA member to register. If you need to verify that your membership is current, please contact Fran Medema at CMTA's Sacramento office at (916) 658-8209. If you have any questions regarding conference registration call the City of Concord at (925) 671-3183. Please use a separate form for each registrant (photocopies accepted.) Name (Please Print or Type) Title Organization Name you prefer on badge Mailing Address Phone Is this your first CMTA conference? Thursday Banquet Beef Registration Fees City State Fax (yes or no) Seafood Pre -Conference Seminar [Active or Government Associate] Pre -Conference Seminar only Pre -Conference Seminar if also attending conference Conference Active or Government Associate Includes all meals, receptions & Thursday Installation Banquet Second registrant from same organization Includes all meals, receptions & Thursday Installation Banquet Daily Conference Registration Wednesday Thursday Available only in addition to fully paid conference registration Includes breakfast & lunch only Additional Meals Spouses & guests Events Golf Tournament (see flyer for details) Blackhawk Auto Museum & Wente Winery Tour Spouse/Guest Name Special dietary needs? (yes or no) Amount $ 115.00 $ $ 105.00 $ Early (on or before 3/10/00) $ 210.00 $ (on or before 4/3/00) $ 235.00 $ Regular (after 4/3/00) $ 260.00 $ Early (on or before 3/10/00) $ 160.00 $ (on or before 4/3/00) $ 185.00 $ Regular (after 4/3/00) $ 260.00 $ Daily Rate x $ 100.00 $ Wednesday Lunch x $ 25.00 $ Thursday Lunch x $ 25.00 $ Thursday Banquet x $ 50.00 $ Golf Tournament x $ 40.00 $ Museum/Winery x $ 41.00 $ Total Fees $ Please make checks payable to "CMTA 2000 Conference." Mail to: CMTA Registration, c/o City of Concord Treasurer's Office, 1950 Parkside Dr., Concord, CA 94519. Advance registrants unable to attend may receive a refund of the registration fee less $25.00 processing fee by submitting a written request to CMTA at the same address or fax (925) 671-3198 by April 16, 2000. No refunds will be made if requested after that date. Substitute attendees will be accepted at any time. - 060 00 004 qMA California Municipal Treasurers Association Dear CMTA Members: On behalf of the CMTA Board and 2000 Conference Committee, I am pleased to invite you to join your fellow CMTA members and colleagues at the 41" Annual CMTA Conference to be held in Concord, California. If you have attended a CMTA conference, you know the benefits to you and your agency. If you have never attended, let me assure you that your time will be well spent. The pre- conference seminar and seminar programs provide excellent opportunities to expand your knowledge base and technical expertise. The interaction with your peers is invaluable. The program committee and host City have worked together enthusiastically to provide an outstanding conference. Among the highlights: ► Pre -conference seminar provides Fundamentals of a Bond Sale ► Conference speakers include Girard Miller and Frank Abagnale (two of our most highly rated and sought after speakers on treasury and cash management issues) ► Concurrent sessions will provide a choice of topics including Internet and E-commerce ► Special activities will allow you to take advantage of the area Please free your calendar now to take advantage of this once a year opportunity. Register early for discounted rates. I look forward to seeing you in Concord for " 2000 A new age of opportunities... " Sincerely, Dale V. Belcher, CCMT CMTA President 1999-2000 005 1400 K Street, Suite 400 - Sacramento, California 95814 - (916) 658-8209 - Fax (916) 658-8240 CITY OF CONCORD CITY COUNCIL 1950 Parkside Drive Helen M. Allen, Mayor Concord, California 94519-2578 Laura M. Hoffineister, Vice Mayor FAX: Bill McManigal Mark A. Peterson Michael A. Pastrick LynnetThomas Wen City Clerk Telephone: Cone® Thomas Wending, City Treasurer g Y Edward R. James, City Manager Dear CMTA Members and Associates: It is my pleasure to invite you to attend the 4 1 " Annual CMTA Seminar and Conference in Concord at the Concord Hilton Hotel, April 24 — 28, 2000. This year the pre- conference seminar will be held on Monday and Tuesday, April 24'i' — 25", and the conference itself, "2000, A new age of opportunities ..." will begin on Wednesday, April 26'h and conclude at noon on April 28P. The topics, speakers and events assembled by President -Elect Linda Barnett and the program committee are outstanding. Some of the featured speakers include Girard Miller, President/CEO of the ICMA Retirement Corporation, Motivational Speaker, Bonnie Dean and the popular Frank Abagnale who will speak on controlling embezzlement. While the Conference will be a time of learning, it will also provide some fun. Two special events are planned for the free afternoon on Tuesday, April 25th. The annual CMTA golf tournament will take place at Diablo Creek Golf Course. Also, a tour of the Blackhawk Museum and Wente Winery will provide an opportunity to view classic automobiles and sample fine wines. The Thursday night installation banquet will feature the live music of the "PHD's", one of Northern California's premier bands. During your stay, please plan to explore and enjoy the City of Concord and its many shopping, dining and leisure opportunities. Avid shoppers will find the Willows Shopping Center directly across from the Conference Hotel and the giant Sun Valley Mall only minutes away by car. Several restaurants are located within easy walking distance. You should also check the schedule of performances at the Concord Pavilion. This 12,500-seat facility regularly features top musical artists in a festive outdoor atmosphere. I look forward to seeing you in April at the first CMTA Conference of the new Millennium. cerely, Ron Howard Conference Chair e-mail: cityinfo4ci.concord.ca.us - websile: www.ci.concord. ca. its 00 CALIFORNIA MUNICIPAL TREASURERS ASSOCIATION "A New Age of Opportunities" April 24-28, 2000 Monday, Anri124, 2000 9:00 AM —1:00 PM Board Meeting for CMTA Officers and Board members 1:00 PM — 5:00 PM Pre- Conference Workshop: Fundamentals of a Bond Sale Participants will learn about the types of issues; the Municipal Bond Industry and their roles; the Municipality and their role; and the sequence of events to close an issue. Speakers: TBA 6:00 PM — 7:00 PM Pre -conference Welcome Reception 7:00 PM Free Evening Tuesday, April 25, 2000 7:00 AM — 8:00 AM Breakfast 8:00 AM —11:45 AM Pre -Conference Workshop: Fundamentals of a Bond Sale (con't) Participants will learn what responsibility the Treasurer has in the Process of a bond sale and will have hands on opportunity to make Investment decisions based on hypothetical scenarios. 12 NOON FREE AFTERNOON Activities available: Golf Tournament Blackhawk Automotive Museum/Wente Winery Tour 6:00 PM — 7:00 PM Early Bird Reception 7:00 PM Free Evening Wednesdav, April 26, 2000 8:00 AM — 9:00 AM Breakfast 9:00 AM — 9:20 AM Opening Session Dale Belcher, CCMT, President CMTA City Treasurer, City of Oxnard 9:20 AM —10:20 AM Take it to the Edge! Speaker: Bonnie Dean Break 10:30 AM —11:20 AM Business Session 11:20 AM -11: 50 AM Certification Awards 12:00 Noon —1:45 PM Lunch — Keynote Speaker: Ted Gaebler, co-author of Re -Inventing Government. Re -Inventing Government in the Digital Age 2:00 PM — 3:00 PM Conflict Management 06I Speaker: James Melton, the Agency Speakers Bureau 1:3�3 3:15 PM — 4:00 PM Concurrent Sessions A. Cash Flow Management — How to build an effective model Speaker: Timothy Schaefer, Exec. Vice President, Feldman, Rolapp & Associates B. Investment Policies and Reports Speaker: Kaye Chandler, President, Chandler Liquid Asset Management C. Roundtables Certification: Judith Oltman, City Treasurer, City of Hemet LAIF: Patricia A Beal, Administrator, Local Agency Investment Fund MTA Certification: Suzanne Salters, City Treasurer, City of Pleasant Hill Legislation: Michael Reynolds, City Treasurer, City of Redlands 4:15 PM — 5:00 PM A. Cash Flow Management - (Repeat) Speaker: Timothy Schaefer, Exec. Vice President, Feldman, Rolapp & Associates B. Here's my Million — Now What? — Determining Relative Value Speakers: Guy Boccasile, Investment Officer, City of Ontario William Blackwill, Sr. V.P., Salomon Smith Barney B. Roundtables: (Repeat) Certification: Judith Oltman, City Treasurer, City of Hemet LAIF: Patricia A. Beal, Administrator, Local Agency Investment Fund MTA Certification: Suzanne Salters, City Treasurer, City of Pleasant Hill Legislation: Michael Reynolds, City Treasurer, City of Redlands 6:00 PM — 7:00 PM Reception 7:00 PM Free Evening Thursday, April 27, 2000 8:00 AM —10:15 AM Breakfast — Keynote Speaker, Frank Abagnale Controlling Embezzlement — Steps you need to take to protect your Agency from Loss Break 10:30 AM—11:45AM Concurrent Sessions A. Banking Technology and E-Commerce — What is available and how can we use it effectively Speakers: Janet Nugent, Sr. Vice President, Sanwa Bank Calif. Richard Hemzelman, Vice President, Bottomline Technology, Inc. Archie Emerson, District ACH Product Manager Federal Reserve Bank San Francisco OQ4 008 B. Treasury Management and the Internet — How to use technology for your benefit in making investment decisions Speakers: Deborah & Raymond Higgins, President, Higgins Capital Management 12:00 NOON —1:45 PM Lunch — Keynote Speaker: Girard Miller, President, ICMA Retirement Economic Forecast 2:00 PM — 3:15 PM Concurrent Sessions A. Banking Technology and E-Commerce — What's available and how to use it effectively Speakers: Janet Nugent, Sr. Vice President, Sanwa Bank Calif. Richard Heinzelman, Vice pres., Bottomline Tech. Inc. Archie Emerson,_Distict ACH Product Manager Federal Reserve Bank, San Francisco B. Treasury Management and the Internet - How to use Technology for your benefit in making investment decisions Speakers: Deborah and Raymond Higgins, President, Higgins Capital Management PTVIV" 3:30 PM — 4:OOPM Nuts & Bolts - Members Speaker: Nuts & Bolts — Commercial Associates Speaker: Leslie G. Wells, Vice President, Union Bank of Calif. 4:00 PM — 4:30 PM Nuts & Bolts Wrap -Up — Combined Session TBA & Leslie G. Wells 4:30 PM — 5:30 PM Photo Sessions for Board and Certification Awardees 6:00 PM President's Reception 7:00 PM Dinner 8:00 PM Installation 8:30 PM — Midnight Dancing/ Music provided by Friday. April 28, 2000 8:00 AM — 9:00 AM Breakfast 9:00 AM — 10:15 AM The Revolution on Retirement in Retirement Finance Speaker: Girard Miller, President, ICMA Retirement Corp. Break 10:30 AM —11:45 AM An Investment Scam — How to turn a negative into a positive Panel: Rosemary Jones — City Treasurer, City of Oceanside Michelle Lund — Assistant Treasury Manager, City of Oceanside Carole Gierhart, Retired, City of Oceanside 12:00 Noon — 2:00 PM Board Meeting for CMTA Officers and Board Members 065 009 Td4t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: 3 ITEM TITLE: Authorization for Overnight Travel for STUDY SESSION: the Assistant Engineer II to Attend a Traffic Calming PUBLIC HEARING: Strategies that Work Seminar in Costa Mesa, California on April 6-7, 2000 Approve authorization for overnight travel for the Assistant Engineer II to attend a Traffic Calming Strategies that Work Seminar (Attachment 1) in Costa Mesa, California on April 6-7, 2000. This seminar, along with overnight and travel reimbursement expenses, will be funded through the Public Works Development and Traffic Training, Account No. 101-452- 655-000. The approved Fiscal Year 1999/2000 budget identifies $2,310 for various classes and courses in the Public Works Development and Traffic Training and Education Account. The estimated expenditures for this seminar are as follows: • Seminar Enrollment $ 95.00 • Overnight Lodging $120.00 • Meals $100.00 • Mileage Reimbursement $1 10.00 Total = $425.00 The estimated cost to attend this seminar is $425; and, as noted above, sufficient funds have been budgeted and are available. None. HE T:\PWDEPT\COUNCIL\2000\000307b.wpd This seminar provides "real -world" advice on the design and implementation of traffic calming devices by reviewing case studies from other U.S. communities. Emphasis is placed on the legal and design aspects of traffic calming in a California context. Topics include: current state of the practice, a toolbox of performance measures, expected performance and cost of specific features, design of devices, signing and marking conventions, warrants and priority rating systems, measurement techniques for before and after data, legal authority and liability issues, and program development and community interaction. 1. Approve authorization for overnight travel for the Assistant Engineer II to attend a Traffic Calming Strategies that Work Seminar in Costa Mesa, California on April 6-7, 2000; or 2. Do not approve authorization for overnight travel for the Assistant Engineer II to attend a Traffic Calming Strategies that Work Seminar in Costa Mesa, California on April 6-7, 2000; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: i' Thomas P. Genovese, City Manager Attachments: 1. Traffic Calming: Strategies That Work Flyer 002 T:\PWDEPT\COUNCILQOOO\000307b.wpd University of California Berkeley Institute of Transportation Studies ATTACHMENT 1 TRAFFIC CALMING: STRATEGIES THAT WORK 4 This hands-on, practice -focused course will provide real -world advice on the design and implementation of traffic calming devices. The course reviews case studies from US communities and provides the student with an interactive I, learning experience. Emphasis is placed on the legal and design aspects of traf i tic calming in a California context. i� TOPICS INCLUDE current state of the practice . a toolbox of performance measures . expected performance and cost of specific features • design of devices (driver behavior, emergency services, etc.) • signing and marking conventions • warrants and pri- ority rating systems . measurement techniques for before and after data • legal authority and liability issues . program development and community interaction i� WHAT YOU WILL LEARN The student will leave this course with a firm understanding of the tools that are available, what devices work best for a given situation, the key aspects of an effective design, what results can be expected, and how results can be mea- sured and monitored. WHO SHOULD ATTEND This course targets planners, engineers, and technicians who are partially or wholly responsible for the design and/or implementation of either a traffic calm- ing program or traffic calming devices. The course will benefit those who are new to traffic calming as well as the experienced practitioner who wants to expand his/her knowledge base. � INSTRUCTORS I Reid Ewing, Ph.D., Rutgers University and Fehr & Peers Associates — Dr. Ewing is a nationally recognized expert in traffic calming, and he recently authored the book, Traffic Calming — State of the Practice, which documents the experience of many communities in designing, implementing, and monitor- ing traffic calming. His credentials include a Masters in City Planning from Har- vard and a Ph.D. from MIT. He also served as a state legislator in. Arizona. Steven J. Brown, P.E., Principal at Fehr & Peers Associates — Mr. Brown developed and managed the largest traffic calming project in the United States (Midtown, Sacramento). He has also developed city-wide traffic calming programs for several communities and led more than a dozen traffic calming projects, mostly in California. 1. lid PRE -REGISTRATION IS REQUIRED FOR ALL CLASSES I DATE&AND LOCATION SCHEQULE FEE April 6-7, 2000 Thu 8am—bpm $95 Costa Mesa Fri 8am-12pm California public agency employees Holiday Inn Costa Mesa sign -in 3131 South Bristol Street Thu 7:30am $220 Phone: 714.557.3000 all others edp 483321 Tjht 4 a tP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Approving a STUDY SESSION: Street Closure Permit for the La Quinta Arts Festival Event to be held on March 16-19, 2000 at the La PUBLIC HEARING: Quinta Community Park, Pursuant to Conditions for Temporary Use Permit 99-208, Applicant: La Quinta Arts Foundation Adopt a Resolution of the City Council approving the temporary closure of Avenida Monetzuma east bound from Eisenhower Drive to Avenida Navarro and west bound from Avenida Navarro to Avenida Mendoza from March 16, 2000 through March 19, 2000, for the La Quinta Arts Festival Event at the La Quinta Community Park. There will be no impact on the City budget. The La Quinta Arts Foundation will pay all costs associated with the required encroachment permit, estimated to cost $820. None. On September 1, 1999, staff approved the La Quinta Arts Foundation's Temporary Use Permit, subject to conditions. Condition #21 requires the applicant obtain approval from the City Council to close public streets for the four day event. The La Quinta Arts Foundation has applied to close portions of Avenida Montezuma between Eisenhower Drive and Avenida Navarro during their outdoor art and music festival (18`h annual) at the La Quinta Community Park from March 16, 2000 through March 19, 2000, during the hours of 9:00 a.m. to 10:00 p.m. Temporary closure of these one-way public streets during this annual event will permit areas for valet parking and loading and unloading of guests arriving by bus. A letter from the La Quinta Arts Foundation requesting the street closure is attached (See Attachment 1). t T:\PWDEPT\COUNCIL\2000\000307i.wpd The adjoining businesses are aware of this annual event and actively participate to make the event successful. The La Quinta Arts Foundation has been very cooperative in the past and abides by all City rules and regulations. The Riverside County Sheriff's Department personnel will be on hand to ensure that no problems arise. The temporary street closure will have minimal impacts on the surrounding area because other streets adjoining the site are available to provide access to the surrounding commercial and residential properties. The affected property owners will be notified of the upcoming event pursuant to the conditions of Temporary Use Permit 99-208. The City Council can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions have been imposed to ensure the public health and welfare. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving the temporary closure of Avenida Montezuma east bound from Eisenhower Drive to Avenida Navarro and west bound from Avenida Navarro to Avenida Mendoza from March 16, 2000 through March 19, 2000, for the La Quinta Arts Festival Event at the La Quinta Community Park; or 2. Do not adopt a Resolution of the City Council approving the temporary closure of Avenida Montezuma east bound from Eisenhower Drive to Avenida Navarro and west bound from Avenida Navarro to Avenida Mendoza from March 16, 2000 through March 19, 2000, for the La Quinta Arts Festival Event at the La Quinta Community Park; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. ogt Public Works Director/City Engineer 0 f 0040 T:\PWDEPT\COUNCIL\2000\000307i.wpd Approved for submission by: G/ J Thomas P. Genovese, City Manager Attachments: 1 . La Quinta Arts Foundation Letter 071 003 T:\PWDEPT\COUNCIL\2000\000307i.wpd RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF PORTIONS OF AVENIDA MONTEZUMA BETWEEN EISENHOWER DRIVE AND AVENIDA NAVARRO ON MARCH 16-19, 2000, FROM 9:00 A.M. TO 10:00 P.M. FOR THE LA QUINTA ARTS FESTIVAL EVENT SUBJECT TO THE CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT 99-208 APPLICANT: LA QUINTA ARTS FOUNDATION WHEREAS, pursuant to the Municipal Zoning Code, the La Quinta Arts Foundation has applied for and received approval, under Temporary Use Permit 99- 208, for their La Quinta Arts Festival event to be held on March 16-19, 2000, provided City Council approval is obtained to close Avenida Montezuma in the Eastbound portion from Eisenhower Drive to Avenida Navarro and in the Westbound portion from Avenida Navarro to Avenida Mendoza, for this special outdoor event; and WHEREAS, the City Council on the 7th day of March, 2000, reviewed and heard public testimony on this request to temporarily close Avenida Montezuma between Eisenhower Drive and Avenida Navarro for the La Quinta Arts Festival; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary street closure: 1. The temporary street closure will have minor impacts on the surrounding area because other streets adjoining the site are available to provide access to the immediate neighbors or businesses surrounding the Frances Hack Park. The affected property owners will be notified of the upcoming event as required by Temporary Use Permit 99-208. 2. The City Council can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure thafthe public is not at risk while attending the event. 3. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions have been imposed to ensure the public health and welfare. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La 072 Quinta, California, as follows: T:\PWDEPT\COUNCIL\2000\000307i.wpd 004 Section 1. That the above citations are true and correct and constitute the findings and requirements of the City Council in this case. Section 2. The City Council approves the closure of Avenida Montezuma in the Eastbound portion from Eisenhower Drive to Avenida Navarro and in the Westbound portion from Avenida Navarro to Avenida Mendoza (Exhibit "A") from 9:00 A.M. to 10:00 P.M. on March 16-19, 2000, subject to conditions imposed by the Public Works and Community Development Departments. Section 3. The City Engineer, or his designee, can issue an encroachment permit (Chapter 14.16 of the Municipal Code) to the La Quinta Arts Foundation regulating the closure of the street provided certain traffic control standards and the Conditions of Approval for Temporary Use Permit 99-208 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the City Manger is authorized to reschedule the street closure provided all conditions of approval under TUP 99-208 are met. Section 6. A traffic control plan shall be submitted by the applicant and approved by the Public Works Department. The La Quinta Arts Foundation personnel shall obtain an Encroachment Permit from the Public Works Department prior to closing the street, and install all traffic safety signs and barricades prior to the closure of said street. Section 7. Riverside County Sheriff's Department personnel will be on hand to assist the applicant with on -site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 7tn day of March, 2000, by the following vote, to wit: AYES: NOES: 073 005 T:\PWDEPT\COUNCIL\2000\000307i.wpd ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 074 006 T:\PWDEPT\COUNCIL\2000\000307i.wpd -i L 3 4 us p 0 w • MEN spi'm = oil :III AVE Community Park (Frances Hack Park) -vd 5 0 6 13 4 j a 2 1 13 2 7 1 8 11 12 10 1 10 1 12 3 lo c63 9 2 _9..x 2 11V4 1 8 c 3 8 !13 10 -45 10 9 T4 7 4 4 L I 12 HIDALGO 1 24 1 24 24 1 P4 1 r 2 23 2 23 2 2 23 2 22 3 22 3 P2 q2 3 C22 fl CASE MAP CASE Nm TEMPORARY STREET CLOSURE Exhibit "A" NoaTH SCALE: NTS 075 007 ATTACHMENT 1 • August 4, 1999 LA QUINTA Mayor John Pena Honorable Council Members City of La Quinta FOUNDATION P.O. Box 1504 La Quinta, Ca. 92253 Reference: La Quinta Arts Festival, March 16, 17, 18, 19, 2000 Dear Mayor Pena and Honorable City Council Members, The La Quinta Arts Foundation is gearing up for La Quinta Arts Festival 2000. It is scheduled for March 16, 17, 18, 19, 2000 in Frances Heck, La Quinta Community Park. One of the issues to which we give considerable thought is how we can facilitate parking and provide safe walkways for pedestrians from the parking areas to the festival site. Additionally, we understand the concerns of business and property owners affected by the closure of any streets providing access to their businesses. We request permission from the city council to close. the streets around the perimeter of the park at the following intersections from 8:00 a.m. to 10:00 p.m. March 16, through March 19: • Avenida Montezuma at Eisenhower • Avenida Montezuma at Navarro • Avenida Montezuma at Avenida Mendoza (South side) • Avenida Montezuma at Avenida Mendoza (North side) with the exception of leaving the West bound lane open from Mendoza to Eisenhower Our request for a general permit and for a permit to place directional signs has been submitted to the city staff. We appreciate your attention to this matter and look forward to your response at the earliest possible date. On behalf of the Board of Directors and staff of La Quinta Arts Foundation, I would like to express our gratitude to you and your staff for your continued support and cooperation. Yours truly, LA QUINTA ARTS FOUNDATION N6U--- Theresa Maggio Festival Director 009 POST OFFICE BOX 777 A LA QUIPITA, CA 92253 A 760 564 1244 A FAX 760 564 6884 T4ht 4 4XPQ" COUNCIL/RDA MEETING DATE: March 7, 2000 Approval of Request for Qualifications for Civic Center Campus Artwork RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6- STUDY SESSION: PUBLIC HEARING: Approve the Request for Qualifications for the Civic Center Campus artwork projects. FISCAL IMPLICATIONS: None at this time. The projects identified in the Request for Qualifications will be funded by the Art in Public Places allocation as directed by the City Council at the January 18, 2000 City Council meeting. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the January 18, 2000 City Council meeting, the City Council identified five artwork projects to be included on the Civic Center Campus and allocated a budget transfer of $340,000 from the Art in Public Places account to be used for the artwork projects as provided in Attachment 1. The artwork projects identified include: a bronze relief map of the original City of La Quinta boundaries; a water feature; acknowledgment of veterans, sports figures, and celebrities; bridge railing enhancements; and pavement amenities. A Request for Qualifications for artists to submit their qualifications to produce this type of artwork and their specific proposals for one or more of the projects is provided as Attachment 2. An artist may submit one or more proposals for the Civic Center Campus by providing the information listed under "Request for Qualifications Submission Requirements" on page 9 of the attachments included in this report. This section also includes the information required for the specific artwork the artist would like to have considered for the Civic Center Campus project. 0i7 The section "Request for Qualifications Deadline and Information" establishes the selection process time line. The deadline for submitting artwork proposals as outlined in the Request for Qualifications is April 3, 2000. At that time, staff will review the projects to ensure that the artist has provided all the information required with the submittal. The Cultural Arts Commission will review the submitted proposals at the April 13, 2000 Cultural Arts Commission. The artists submitting proposals will be requested to attend the Cultural Arts Commission meeting, to answer any questions the Commission may have. The Cultural Arts Commission will then submit their recommendations for proposed artwork to the City Council for consideration at the May 2, 2000 City Council meeting. The artists of the proposed artwork will be asked to attend the City Council meeting to answer any questions the Council may have. Once the City Council approves the commissioning of artwork for the Civic Center Campus, it is anticipated that the artists will be working with Mr. Tom Doczi of TKD, the principal architect of the Civic Center Campus project, to incorporate the artwork into the construction schedule of the Civic Center Campus project. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Request for Qualifications for the Civic Center Campus artwork projects; or 2. Do not approve the Request for Qualifications for the Civic Center Campus artwork projects; or 3. Provide staff with alternative direction. Respe#fully sulbnJitted, Dodie Horvitz, Comm`Nnity Serviced Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes of the January 18, 2000 City Council Meeting 2. Request for Qualifications for the Civic Center Campus Project w 0� Fl � S:\Community Services\CCReports\CC.034.wpd { V'X ATTACHMENT 1 =y= City Council Minutes 4 January 18, 2000 BUSINESS SESSION 1. ONSIDERATION OF APPOINTMENT OF CITIZEN TO RIVERSIDE COUNTY REE L RARY SYSTEM ADVISORY COMMITTEE. City rk Grbek'reported five letters of interest have been re ed and no the nex ommittee meeting is scheduled for ylanuary 20 Council Me er Henderson commented on the rtise of the applicants and suggested the ssibility of the appointee ing also with the Library Zone Advisory Board. After a brief discussio Coun ' oncurred to continue this item to' February 1 and to invite the applic o give a brief presentation on their qualifications and background and rage them to attend the January 20 committee meeting. MOTION was moved by Co cil Members Sniff/Adolph to continue the mat of the Riverside County Ne Library System Advisory Committee ointment to February 1, 2000. otion carried unanimously. MINUTE ORDER NO. 2000-10. 2. CONSIDERATION FOR APPROVAL OF THE DETAILS OF THE SITE AMENITIES TO BE INCORPORATED IN THE CIVIC CENTER CAMPUS IMPROVEMENTS, PROJECT NO. 97-09. Public Works Director Vogt briefly outlined the history of the project and introduced Senior Engineer Freeland and Tom Doczi, of TKD Consultants, who then reviewed the proposed amenities as follows: Historical Plaza - includes a bronze relief map of the City, memorial for Mitchell Paige, rose garden, linear water features, enhanced paving, and drinking fountain. Council Member Sniff suggested three honors/recognition walls in the plaza to honor major contributors or significant visitors to the City. Council Member Henderson agreed but suggested three different components, veterans, sports, and arts, and placing them in three different areas of the campus. City Council Minutes 5 January 18, 2000 Council Member Adolph questioned the need for the linear water feature so close to other water features in the campus. Y After a brief discussion, Council concurred to include the following in the Historical Plaza: a bronze relief map with ojiginal City limits; one of three honors/recognitfon'walls as an art project with three components (veterans, sports, and arts) with the other two walls located,near the proposed library and the Senior Cater and possibly incorporating the memorial for Mitchell Paige); and raising the wall height of the linear water feature to 18-20 inches. Entry Plaza (3) - includes pilasters with urns, trees, benches, date palms, citrus trees, and enhanced pavers (will match those on Calle Estado) Council concurred on proposed amenities. VIn - includes a gazebo, lush foliage, turf area, and two bridges with it cally-enhanced railing. Council Member Sniff suggested a few benches and artistic sculptures without losing the openness of the area. In response to Council Member Henderson, Mr. Freeland stated the open space on the island will accommodate approximately 270 people, adding the size of the gazebo has not been determined. Mayor Pena suggested the lush' landscaping be kept at a low level for security purposes. Council concurred. Outdoor Stage - includes a shade canopy over a 40' X 20' raised concrete, "story teller" type stage in a semi -circle configuration. Council concurred on proposed amenities. Site Structures - includes two octagonal -style picnic shelters with three picnic tables each and five typical shade structures at various locations. A brief discussion ensued wherein Council concurred on the following: shade structures to be made of compatible materials; two arched bridges; and picnic shelters to be deferred to Phase 2 or 3. Playground Equipment - Council concurred to defer to Phase 2 or 3. 080 005 City Council Minutes 6 January 18, 2000 Desert Gardens - includes native plants and shrubs, full-scale statuaries of native wildlife, and native wildlife tracks in adjacent concrete walk path. Council Member Sniff suggested keeping it simple and elegant with flowers and less cactus. Council concurred to defer it to Phase 2. Exercise'Areas (5) - to be located along the walkways. Council Member Henderson suggested designing the walkway at a designated length for exercise purposes. Council agreed with the exercise areas. Enhanced Paving - included at entry plazas and certain areas of the walk path, long with dancing footsteps imprinted in the concrete as suggested by the ultural Arts Commission. After a brief discussion regarding the "dancing footsteps" element, Mr. Vogt advised staff will bring back something from the Commission on their proposal, along with paver layout and color choices. Site Furnishings - includes benches, trash receptacles, and picnic tables. Council concurred on using the bench design made from recycled materials. Site Lighting - proposed bollard -style lighting is similar to that used on Highway 1 1 1 in front of Eagle Hardware. Council Member Sniff suggested dome top lighting with the light directed downward. Council concurred. Council Member Perkins suggested lighting in the gazebo for safety purposes. Rosita Shamis, of the Cultural Arts Commission, commented on the importance of including an historical theme in the campus design. Council Member Henderson suggested using the area opposite the bronze relief map for that type of information. 009 -- City Council Minutes 7 January 18, 2000 MOTION - It was moved by Council Members Sniff/Henderson to approve the details of the site amenities as discussed to be incorporated into the Civic Center Campus Improvement Project 97-09 and authorize a budget transfer of $340,000 from the Art in Public Places Fund to the Civic Center Campus Improvement Project Fund. Motion carried unanimously. MINUTE ORDER NO. 2000-11. Council concurred to receive public comment at this time. Seth Etinger, 78-720 Avenida La Fonda, inquired about the status of the Calle Rondo drainage channel project. Council referred him to staff. BUSINESS SESSION .......... continued 3. CONSIDERATION OF A RESOLUTION SUPPORTING PROPOSITION 12 (THE. SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION ACT OF 2000) AND PROPOSITION 13 (THE SAFE DRINKING WATER, CLEAN WATER, WATERSHED PROTECTION AND FLOOD PROTECTION ACT). Management Assistant Casillas briefly reviewed the history and funding expected from Proposition 12 (the Park Bond) and Proposition 13 (the Water Bond) as outlined in the staff report, noting Coachella is the only city so far to adopt a resolution. RESOLUTION NO. 2000-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SUPPORTING PROPOSITION 12, THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION ACT OF 2000, AND SUPPORTING PROPOSITION 13, THE SAFE DRINKING WATER, CLEAN WATER, WATERSHED PROTECTION AND FLOOD PROTECTION ACT. It was. moved by Council Members Sniff/Henderson to adopt Resolution No. 2000-03 as submitted. Motion carried unanimously. 08' 007 ATTACHMENT 2 Art in Public Places Program Civic Center Campus Project Request For Qualifications PROJECT LOCATION AND DESCRIPTION The City of La Quinta wishes to commission artists for the Civic Center Campus Project. Artists are encouraged to include a historical element of the La Quinta area in their presentation of projects. The La Quinta Historical Society will be able to provide historical information on the area. The Civic Center Campus (Campus) is located west of the La Quinta Civic Center. The boundaries include Washington Street on the east, Avenida La Fonda on the south, La Quinta Senior Center and parking lot on the west, and Calle Tampico on the north. The Campus will include several site amenities, and areas identified for Public Art projects. These projects include: One Bronze Relief Map One Water Feature Acknowledgment Areas: Veterans Sports Figures Celebrities/Arts Four Bridge Railing Exterior Enhancements Pavement Amenities The award amounts include materials and installation costs. Artists may submit qualifications and specific proposals from one to all five projects listed. A project narrative is provided for additional information on page 4. Artist's qualifications and specific proposals will be reviewed by the Cultural Arts Commission and Tom Doczi, of TKD, the principal architect. The recommendations of the Cultural Arts Commission will be forwarded to the City Council for consideration. MATERIALS The artist may use any material he/she deems appropriate for the execution of the work. The following conditions apply: The artist must collaborate with the principal architect and adhere to the construction and installation schedule. 2. The work will be subject to review and revision by structural engineers; building inspectors; and other appropriate staff at the cost of the artist. 3. The work must meet all safety and building code requirements, including theo 8 3 . Americans with Disabilities Act (ADA). 00,13 INFORMATION AVAILABLE A. copy of the approved Master Plan for the Civic Center Campus improvements and the La Quinta Municipal Code Chapter 2.65- Art in Public Places are available at the cost of $12.00 by contacting the Community Services Department at 760-777-7090. REQUEST FOR QUALIFICATIONS SUBMISSION REQUIREMENTS All artists* are to submit the following: 1. A one page cover letter describing interest in this project, relevant previous experience, preliminary thoughts on how the Civic Center Campus project may be executed and at least two professional references. 2. Current resume (up to two pages.) 3. A maximum of ten 35mm slides (no glass mounts) of past work, relevant to this project, in an 8 1/2" x 11" clear plastic sheet. Label each side with artist's name, title, date, artwork dimensions, and an indication of "up" at the top of the slide. 4. An annotated one page list that corresponds with slides. 5. An appropriate visual display of the proposed artwork which details its installation and materials. 6. A written description of the proposed solution, including its method of fabrication, installation and any special operational requirements. 7. A written description of the proposed artwork's maintenance requirements. 8. Marquette of proposed art work (to be presented at the review meeting.) *Artist is defined as a person experienced in the production of such art work and recognized by critics and by his/her peers as one who produces works of art. (L.Q.M.C. Chapter 2.65) REQUEST FOR QUALIFICATIONS DEADLINE AND INFORMATION All responses to the RFQ must be received by 5:00 p.m. on Monday April 3, 2000. Selection Process Time Line: Although the City of La Quinta has established this time line, the dates may vary depending on conditions. March 22, 2000 Pre -Proposal Meeting with City staff and Principal Architect April 3, 2000 Resumes and slides due to the Community Services Department 009 084 April 13, 2000 Presentation of proposals to the Cultural Arts Commission. Marquettes are due at this time. Each artist will be given a short period of time to describe their concept and answer questions from the Commission. May 2, 2000 Presentation to the City Council for consideration. Artists selected by the Cultural Arts Commission for consideration will be expected to attend the City Council meeting to represent their work. Once artists are selected for each component, the marquettes must be available for public display throughout the project. SELECTION OF ARTISTS The criteria used by the Cultural Arts Commission in reviewing the design proposals shall include, but not limited to: aesthetic quality, site suitability, durability, level of maintenance, technical feasibility and general appropriateness. All art work is subject to Chapter 2.65 of the La Quinta Municipal Code -Art in Public Places. The final selection of an artist and design proposal is wholly within the discretion of the City of La Quinta. The City Council may accept or reject a design proposal for any reason. The City is under no obligation to commission a work of art from any submitted proposal if that proposal is not deemed satisfactory and acceptable to the City. CONTRACTS Artists selected to create a finished artwork will be required to enter into an agreement with the City prior to commencing the work. No selection shall be deemed final until an agreement has been properly executed and signed by the artist and the City. The terms of the agreement will include, among other things, insurance requirements established by the City. The process described herein, which will lead to the selection of artists, does not imply any contractual agreement with applicants. Once artists have been selected for the commissions, a contract will be established. Outlined in the contract will be the production and installation schedule. CONTACT Questions regarding the Request For Qualifications, the selection process or the project should be referred to: Dodie Horvitz, Community Services Director 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 (760) 777-7032 (760) 777-1231 (Fax) Dhorvitz@la-quinta.org (e-mail) 010 085 Project Narrative: ♦ Bronze Relief Map: To memorialize the original City of La Quinta legal boundaries, at the time of incorporation on May 1, 1984. This will be located in the Historical Plaza, and is expected to be incorporated into the sidewalk. A map of the area is available by contacting the Community Services Department. ♦ Water Feature: A water feature will be located in the Historical Plaza, and has been defined by the City Council as being a linear feature, with the walls of the water feature being 18-20 inches tall. ♦ Acknowledgment Areas: Three areas will be located throughout the Campus, acknowledging veterans, sports figures and celebrities. These areas should be designed so numerous people may view them at one time and that additional names can be included at a future date. ♦ Bridge Railing Exterior Enhancements: There will be two bridges leading to the island on the Campus. A standard bridge will be installed, and enhancements to the exterior railings will complement the bridges. Enhancements may not weaken the structural integrity of the bridge. A bridge design outline is available by contacting the Community Services Department. ♦ Pavement Amenities: These will be located throughout the Campus, and may include tile work, pavers, imprints in the concrete, mosaics, etc. City of La Quinta Community Services Department P.O. Box 1504 La Quinta CA 92253 RE: Request For Qualifications Civic Center Campus Project 011. T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: Approval of an Agreement with STUDY SESSION: Coachella Valley Water District for Construction of Public Improvements within Assessment District PUBLIC HEARING: 2000-1, Phase VI Improvements Approve the Agreement for Construction of Public Improvements with the Coachella Valley Water District (CVWD) for installation of domestic water improvements within Assessment District 2000-1, Phase VI Improvements, Project 98-19, Zones A, B, C & D. None. The agreement provides a mechanism for CVWD to reimburse the City for CVWD facilities installed under the assessment district construction contract. None. On July 7, 1998, the City Council approved the Fiscal Year 1998/1999 through 2002/2003 Five-year Capital Improvement Program (CIP). As part of this program, the Phase VI Improvements were identified as follows: Phase VI A - Village Commercial Area Phase VI B - Cove Area Phase VI C - Westward Ho Phase VI D - Sagebrush, Bottlebrush, and Saguaro The City Council also approved the project entitled "Village Development" which is the completion of a prototypical street (Calle Estado). T:\PWDEPT\COU NC IL\2000\000307j. wpd The proposed improvements for Phase VI include streets, curb and gutter, public sewer, drainage systems, and replacement of existing domestic water facilities. The Redevelopment Agency (RDA) is funding the streets, curb and gutters throughout Phase VI, as well as the perimeter wall fronting Sagebrush, Bottlebrush, and Saguaro. The public sewer improvements and perimeter wall fronting Sagebrush, Bottlebrush, and Saguaro are to be funded through proposed Assessment District 2000-1. CVWD is responsible for the cost of replacing the existing water facilities. In order for this work to be completed in proper sequence with no delays, which could arise from multiple agency contracts, it is proposed that the water line replacement be bid as part of the Phase VI improvements. CVWD could be responsible for all the costs of installing the water facilities. Under the proposed agreement, CVWD will have the opportunity to accept the bid and fund the water line replacement utilizing the City's contractor, or reject the bid and forgo any waterline replacements at this time. If CVWD rejects the bids, CVWD would be responsible for waterline replacement and repairs to the roadway caused by the waterline replacements in the future. This is a cooperative agreement that will allow CVWD the opportunity to upgrade or replace old domestic water facilities at a competitive rate without having to do street surface restoration. The agreement is the same as agreements used during previous assessment district improvement projects. The City Attorney has reviewed and approved this agreement. The alternatives available to the City Council include: 1. Approve the Agreement for Construction of Public Improvements with the Coachella Valley Water District for installation of domestic water improvements within Assessment District 2000-1, Phase VI Improvements, Project 98-19, Zones A, B, C & D; or 2. Do not approve the Agreement for Construction of Public Improvements with the Coachella Valley Water District for installation of domestic water improvements within Assessment District 2000-1, Phase VI Improvements, Project 98-19, Zones A, B, C & D; or 3. Provide staff with alternative direction. Respectfully submitted, u C ris A. Vogt Public Works Director/City Engineer 002 T:\PWDEPT\COUNCIL\2000\000307j.wpd Approved for submission by: n Thomas P. Genovese City Manager Attachments: 1 . Agreement (16 pages) T:\PWDEPT\COUNCIL\2000\000307i.wpd 003 ATTACHMENT 1 AGREEMENT FOR CONSTRUCTION OF PUBLIC IMPROVEMENTS THIS AGREEMENT is made and entered into by and among the CITY OF LA QUINTA ("the City"), the LA QUINTA REDEVELOPMENT AGENCY ("the Agency") and the COACHELLA VALLEY WATER DISTRICT ("the District"). RECITALS A. The City is a municipal corporation duly organized pursuant to the general laws of the State of California. B. The Agency is a redevelopment agency, a public body, corporate and politic, duly created, established and authorized to transact business and exercise its powers, all under and pursuant to the Community Redevelopment Law, California Health and Safety Code Section 33000, et seq. C. The District is a county water district organized and existing pursuant to California Water Code Section 30000, et seq. D. The City, the Agency and the District wish to cooperate in undertaking a project for the construction of certain public improvements within the City, including domestic water facilities, sanitary sewer facilities, street improvements, and storm drains each intends to contribute to the cost of some or. all of these improvements through direct financial contribution, through assessment district financing and/or through the sale of bonds as hereinafter described. E. The City, the Agency and the District desire to enter into this Agreement to undertake and finance portions of the project pursuant to Sections 10109 through 10111 of the Municipal Improvement Act of 1913 set forth in California Streets and Highways Code Section 10000, et seq. ("the Act"). 090 agrmnts\oo\lgredev -1- 005 THEREFORE, IT IS AGREED: Assessment District Proceedings, Funding. 1. Formation. The City shall form an Assessment District as shown on the attached Exhibit "A" pursuant to the Act to finance those portions of the project described in the attached Exhibit "B." 2. Funds. Upon adoption of a resolution by the City Council declaring its action on the Engineer's Report and Assessment, confirming the proposed assessment, ordering the project to be constructed and installed and causing the improvement bonds (representing unpaid assessments) to be sold, upon the receipt of paid assessments and the proceeds of the bond sales, the following funds shall be established and maintained by the City from the sources and for the purposes described: A. Improvement Fund. Into this fund shall be deposited all net proceeds received by the City pursuant to the assessment district assessments and bond sales and any cash payments by the District. This fund shall be used to pay the cost of construction of all improvements described in Exhibit "B." B. Tax Allocation Bond Fund. The Agency shall transfer to the City, monies which Agency has obtained or shall obtain from the issuance and sale of tax allocation bonds by the Agency. Said money shall be kept by the City in a "Tax Allocation Bond Fund" and shall be used to pay the cost of constructing street improvements in the area shown on Exhibit `B" (Curb, Gutter, Pavement and Storm Drain). Financing Provisions District's Obligation. The District's obligation to pay the costs and expenses of the project shall be limited to the following: A. Sanitary Sewer Facilities. The District shall not construct or shall not pay the costs of constructing those sanitary sewer facilities described on the attached Exhibit "D." aW=ts\oo\lgredev -2- 006 B. Domestic Water Facilities. The District shall budget and contribute the total cost of the domestic water facilities to be constructed as part of the project and shown on Exhibit `B," not otherwise paid for by the City or Agency. The District shall pay the City for water improvement construction expenses on a monthly basis after monthly work is completed based on quantities agreed upon by the City and District Inspector. The Agency shall pay all costs for street surface restoration over the newly installed water main in conjunction with the street improvements shown on Exhibit `B." 2. City's/Agency's Obli ag_tion. The obligation of the City to pay the costs and expenses of the project shall be limited obligation, payable olel from the Improvement Fund. The Agency shall pay the costs and expenses of all domestic water facilities required to be replaced due to cuts in grades and/or additional fill (amount of fill and cut impacting the existing domestic line to be determined by the District) over the District's existing domestic water mainline including engineering costs. The obligation of the Agency to pay the costs and expenses of the project shall be limited to the monies it pays to the City from the sale of tax allocation bonds. The City shall pay the costs of constructing those sanitary sewer and all other improvement facilities shown on the attached Exhibit `B." Construction Provisions Plans and Specifications. The District shall review and approve all plans, specifications, drawings and revisions thereof for the construction and installation. of all domestic water and sanitary sewer improvements prior to construction. The District shall be reimbursed for the engineering and drafting expense and overhead for the sanitary sewer improvements described in Exhibit `B" from monies, if any, remaining in the Assessment District's construction contingency fund unless the assessment district proceedings are not completed, in which event the District shall bear its own engineering and drafting expense and overhead. 092 ag=ts\oo\lgredev -3- 007 2. Contractor's Bids. After the contractor's bids are received, the District shall review the water main portion of the bids submitted. The District expressly reserves the right to reject any or all portions of the bids received for the District's water main improvements. 3. Inspection. The District shall provide normal construction inspection services in connection with construction and installation of all domestic water and those sanitary sewer improvements described in Exhibit `B." The City, from monies, if any, remaining in the Assessment District's construction contingency fund shall reimburse the District for its normal construction inspection and services in connection with construction and installation of the sanitary sewer improvements described in Exhibit `B." 4. Pro egr ss Payments. The District shall review each progress payment request by contractor for the construction and installation of domestic water and/or those sanitary sewer facilities described on Exhibit `B." The District, upon approval, shall pay to the City the amount approved for the portion of the project being constructed and installed at the District's expense within twenty (20) days of said approval. The City shall thereupon pay the amount authorized by the District to the contractor. 5. Completion. Upon completion of the construction and installation of the domestic water and sanitary sewer facilities, the City shall file a Notice of Completion for recording in the Office of the County Recorder. Upon formal written acceptance thereof by the District, the City shall execute all documents necessary for the conveyance of title to said facilities to the District. Upon delivery of said documents to the District, said facilities shall become a part of the District's domestic water and sanitary sewer systems, as appropriate, and the District shall thereafter operate and maintain same. Conditions to Water and Sewer Service 1. District's Rights and Duties. The District shall have the following rights and duties regarding annexations, connection and facilities fees: A. Annexation. The District shall annex parcels into appropriate improvement districts upon a request for actual services by the property owner and upon payment of the appropriate fees and charges as set forth below. 093 agn-nnts\oo\lgredev -4- 008 0O B. Connection Charges. A condition to service shall be payment of any applicable connection charge, including the cost of installation of a lateral connection or the relocation of a lateral where appropriate or necessary. C. Facilities Fees. A condition to service shall be payment of all required domestic water and/or sewage treatment facilities fees or capacity charges which are in existence at the time that service is requested. Miscellaneous Provisions Effective Date. This Agreement shall become effective upon the adoption by the City Council of a resolution confirming assessments and upon the receipt of sufficient funds by the City, from paid assessments and from the sale of improvement bonds, when added to funds received from the Agency and considering the financial obligations of the District, shall constitute a sufficient total amount to pay all the costs and expenses of construction and installation of the project, including incidental expenses. The foregoing notwithstanding, the obligation of the District to pay its own costs of engineering and drafting and overhead attributed thereto, shall become effective upon the initiation of special assessment proceedings by the City even if the balance of this Agreement does not become effective. 2. Termination. If for any reason the Assessment District or any of the special assessment proceedings or the issuance and sale of improvement bonds are invalidated by a court of competent jurisdiction, this Agreement shall be automatically terminated. 3. Notice. Any notice authorized or required to be given to the City shall be deemed duly and properly given if sent to the City by registered or certified mail, return receipt requested to: City of La Quinta Attention: City Manager Post Office Box 1504 La Quinta, California 92253 or personally delivered to the City at such address or other address specified to the Agency and the District, in writing, by the City. 094 agrmnts\ooUgreaev -5- 009 Any notice authorized or required to be given to the Agency shall be deemed duly and properly given if sent to the Agency by registered or certified mail, returned receipt requested to: La Quinta Redevelopment Agency Attention: Executive Director Post Office Box 1504 La Quinta, California 92253 or personally delivered to the Agency at such address or other address specified to the City and the District, in writing, by the Agency. Any notice authorized or required to be given to the District shall be deemed duly and properly given if sent to the District by registered or certified mail, return receipt requested to: Tom Levy, General Manager -Chief Engineer Coachella Valley Water District Post Office Box 1058 Coachella, California 92236 or personally delivered to the District at such address or other address specified to the City and the Agency, in writing, by the District. 4. Entire Agreement. This Agreement represents the entire integrated agreement among the City, the Agency, and the District, supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may only be modified by a writing signed by the City, the Agency and the District. 5. Governing Law. This Agreement shall be governed by the laws of the State of California. 6. Successors and Assigns. The provisions of this Agreement shall inure to and be binding upon each of the parties to this Agreement and their successors and assigns. 095 agr=ts\oo\Igredev -6- 010 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers thereunto duly authorized by the City on 2000, by the Agency on and by the District on CITY ATTEST: City Clerk AGENCY ATTEST: Clerk of the La Quinta Redevelopment Agency DISTRICT ATTEST: Secretary of the Coachella Valley Water District and of the Board of Directors Thereof 2000. CITY OF LA QUINTA By: Mayor 2000, LA QUINTA REDEVELOPMENT AGENCY COACHELLA VALLEY WATER DISTRICT By: Tom Levy General Manager -Chief Engineer 096 AM:i1\eng\agrmnts\oo\1gredev -7- 011 PROPOSED PHASE VI IMPROVEMENTS ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO.98-19 try of la Guirms COunw Of R/ mt* sh" of Calmonds EXHIBIT "A" FILED THIS ---------- DAY DF 20 __ . AT THE O'CLOCK --- X. BOOK _____-__ OF RAPS OF ASSESSMENTS AND COMMUNITY FACILITIES DISTRICTS AT PAGE(S) ---------- IN THE OFFICE OF THE CIXIWTY RECORDER OF THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA. COUNTY RECORDER COUNTY OF RIVERSIDE RECORDED IN THE OFFICE OF THE CITY ENGINEER OF THE CITY OF LA OUINTA THIS - DAY OF ._r.. - . 20 � . CITY ENGINEER CITY OF LA OUINTA FILED IN THE OFFICE OF THE CITY CLERK THIS ---- DAY OF ---_—_ . 20 -- . AN ASSESSMENT WAS LEVIED BY THE CITY COUNCIL OF THE CITY OF LA OUINTA ON THE LOTS. PIECES AND PARCELS OF LAND SHOWN ON THIS ASSESSMENT DIAGRAM. SAID ATTACHMENT WAS LEVIED ON THE DAY OF 20 _.._ . SAID ASSESSMENT DIAGRAM AND ASSESSMENT ROLL WERE RECORDED IN THE OFRCE OF THE SUPERINTENOENT OF STREETS OF SAD CITY ON THE --- DAY OF --- 20 — . REFERENCE IS MADE TO THE ASSESS- MENT ROLL RECORDED IN THE OFFICE OF THE CITY ENGINEER FOR THE EXACT AMOUNT OF EACH ASSESSMENT LEVIED AGAINST EACH PARCEL OF LAIR? STONN ON THIS ASSESS- MENT DIAGRAM. NOTE: REFER TO THE RIVERSIDE COUNTY ASSESSOR'S LATEST ASSESSOR PARCEL CITY CLERK MAPS FOR PARCEL DETAILS. CITY OF LA OUNTA 097 012 IOUT II OF / PROPOSED PHASE VI IMPROVEMENTS ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO.98-19 EXHIE ZONES A AND B I 1 1 I 1 1 I I I I I I I 1 1 I I I 1 i 1 1 I 1 1 1 1 1 I I I 1 1 I 1 1 I I 1 I I I I 1 1 1 1 1 I 1 1 CwofLaaukw cmwofmvwaa. ftwowaswm. C A L L E T A M P I C 0 0 p QD (IDW r� ® QD m \ \ •1 •1• I / ® ��i i \ \ 3 \\ \ NI I NrF / / _ 'QD --r--- x P 41 1 lz�— W I � � �u_ LaI 1 ll -r"'1 ® - {E®-I ftt► {� I {>� {>�. 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W 1332LLS NOlONIHSVM 0 a � Q � m QO O W Z O cn , a OwLo cL a a o Y W d 22 i 0 Ci = I CLLU or Q� Q .< a z m w Z5Li In co W a. 3 Q O O � W U i W +.. Cr > Q p mill \ `\\\ Tjht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of an Agreement with KSL Land Holdings, Inc., for Replacement of Public PUBLIC HEARING: Improvements at Avenue 52 and Jefferson Street Authorize the City Manager to execute the "Agreement for Replacement of Public Improvements" with KSL Land Holdings, Inc., for installation of a signalized intersection at Avenue 52 and Jefferson Street. According to the proposed agreement, if the roundabout at Avenue 52 and Jefferson Street fails to provide traffic circulation to the City's reasonable satisfaction, KSL Land Holdings, Inc. (KSL) has agreed to reimburse the City for the full and complete cost to remove the existing roundabout and replace it with a signalized "standard model" intersection traffic control device. Therefore, there are no fiscal implications. If this work is required, it will be completed utilizing private funds from KSL. Therefore, the project may be bid without prevailing wage requirements, providing a possible savings in project costs. On March 18, 1997, the City Council approved the original Reimbursement Agreement and Memorandum of Understanding (MOU) between CVAG, the City of La Quinta, City of Indio, and the County of Riverside for Jefferson Street Ultimate Improvements from Indio Boulevard to Avenue 54. The MOU identifies the City of La Quinta as the lead agency and the City of Indio and County of Riverside as the cooperating agencies. On April 29, 1997, the CVAG Executive Committee approved the original Reimbursement Agreement and MOU between the City of La Quinta, City of Indio, County of Riverside, and CVAG. On June 29, 1999, the City Council awarded a contract for construction of Project 109 T:\PWDEPT\COUNCIL\2000\000307a.wpd No. 99-05, Jefferson Street Improvements, Phase I - Avenue 54 to Highway 111, in the amount of $6,866,566 (including a modern roundabout at Avenue 52 and Jefferson Street) to Granite Construction Company. During this City Council meeting, Mr. Larry E. Lichliter of KSL verbally addressed the City Council. Mr. Lichliter stated that if the City would honor KSL's request to build a roundabout in conjunction with the Jefferson Street Improvement project, and it did not work out within ten years, KSL would pay to have a signal installed at the intersection. Included as Attachment 1 is a letter received from KSL dated July 12, 1999. In this letter, KSL has committed to pay the reasonable cost of a traffic signal for the intersection of Avenue 52/Jefferson Street if a roundabout is built at that intersection and within ten years after its completion, such roundabout fails to provide traffic circulation to the City's reasonable satisfaction. City staff and the City Attorney have negotiated an "Agreement for Replacement of Public Improvements" with KSL. That agreement is included as Attachment 2. The alternatives available to the City Council include: 1. Authorize the City Manager to execute the "Agreement for Replacement of Public Improvements" with KSL Land Holdings, Inc., for installation of a signalized intersection at Avenue 52 and Jefferson Street; or 2. Do not authorize the City Manager to execute the "Agreement for Replacement of Public Improvements" with KSL Land Holdings, Inc., for installation of a signalized intersection at Avenue 52 and Jefferson Street; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vo Public Works Director/City Engineer Approved for submission by - Thomas P. Genovese City Manager Attachments: 1. Letter from KSL dated July 12, 1999 2. Agreement for Replacement of Public Improvements T:\P W DEPT\COUNCIL\2000\000307a.wpd 1-1-0 002 ATTACHMENT 1 DEVELOPMENT CORPORATION July 12, 1999 Chris A. Vogt Public Works Director HAND DELIVERED City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 RE: Roundabout at Avenue 52 and Jefferson Street Dear Chris: The purpose of this letter is to put in writing KSL's commitment to pay the reasonable cost of a traffic signal for the Avenue 52/Jefferson Street intersection if a roundabout is built at that intersection and within ten years of its completion such roundabout fails to provide traffic circulation to the City's reasonable satisfaction and as a result, a traffic signal is required to be installed by the City. KSL is making this offer because we believe a roundabout will be a great solution for that intersection and will be the prototype for others in the future within the City of La Quinta Resort Community. We ask that City Council include a roundabout at Avenue 52 and Jefferson Street in the contract it will be approving for the widening of Jefferson Street. Sincerely yours, KSL EVELOPMEORO`Rl ATION Larry LEchliter President cc: Bill Dodds Bob Craik Nola Dyal LEL/js 111 004 • -:i-� CC '71 4L . c.... ('74(A CZAA '71 11 ATTACHMENT 2 DUPLICATE ORIGINAL City of La Quinta AGREEMENT FOR REPLACEMENT OF PUBLIC IMPROVEMENTS THIS REIMBURSEMENT AGREEMENT is made and entered into this day of January, 2000, by and between KSL Land Holdings, Inc.; a Delaware corporation herein after referred to as "KSL," and the City of La Quinta, a Charter City, herein after referred to as the "CITY" in regard to Project No. 99-05, Jefferson Street Improvements, Phase 1 — Avenue 54 to Highway 111, referred to as the "PROJECT." RECITALS: A. KSL is the owner of the property on the northeast and southwest corners of Avenue 52 and Jefferson Street. B. WHEREAS, KSL has tendered an offer in writing, dated July 12, 1999, (attached hereto as Exhibit A) as a commitment to pay the reasonable cost to construct a traffic signal at the intersection of Avenue 52 and Jefferson Street, if the City constructed a roundabout traffic control device, referred to as a "ROUNDABOUT," at the intersection of Avenue 52 and Jefferson Street as part of the scope of work for the PROJECT, and the ROUNDABOUT fails to provide traffic circulation to the CITY's reasonable satisfaction. C. WHEREAS, the CITY, acting as "Lead Agency" to manage and administrate the PROJECT, and acting in the public interest to improve regional and local public transportation facilities has agreed to cause the construction of a ROUNDABOUT at the intersection of Avenue 52 and Jefferson Street. D. WHEREAS, the CITY did advertise and receive public bids for the PROJECT. The CITY did then award a contract to the lowest responsible bidder to construct all public improvements within the PROJECT limits, including a ROUNDABOUT traffic control device at the intersection of Avenue 52 and Jefferson Street. E. WHEREAS, in the event the ROUNDABOUT fails to provide traffic circulation to the City's reasonable satisfaction and as a result a traffic signal is required to be installed by the CITY, KSL has agreed to reimburse the City for the full and complete cost to remove the existing ROUNDABOUT and replace it with a signalized "standard model" intersection traffic control device as more particularly described below. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: Terms and Conditions. The terms and conditions of this Agreement shall be in effect for a period of ten (10) years from the date of recording of the Notice of kslcityrdaboutagO 2/22/00 112 11 ATTACHMENT 2 Completion for the PROJECT, which CITY shall timely cause to be recorded upon completion of the PROJECT. 2. Responsibilities of Parties. When a signalized, "standard model" intersection traffic control device is reasonably deemed by the City Council to be more efficient, effective and safe than the ROUNDABOUT, the CITY shall notify KSL in writing within thirty (30) days of declaring such finding. Upon receipt of the City's finding, KSL shall, within 90 days, and at its sole expense, cause the preparation and submission of a design for the conversion of the ROUNDABOUT to an intersection with a signalized, standard model intersection traffic control device, which includes, but is not limited to, video detection, synchronous signal control operation, luminaries, pedestrian control, pavement striping, and all associated hardware, software, mechanical and electrical appurtenances, to make the signal operational and functional for the purpose for which it was designed ("Signalized Intersection"). The design shall be prepared by a Traffic Engineer registered in the State of California. The design shall be subject to the City Council's' review and approval. Once the City Council has approved the design, the CITY shall immediately thereafter, seek bids to perform the following: a. The removal of the existing ROUNDABOUT at the intersection of Avenue 52 and Jefferson Street located within the incorporated boundaries of the CITY and constructed by the CITY, and the installation of all pavement necessary for the conversion of the ROUNDABOUT to a signalized intersection. b. The construction of the Signalized Intersection. (The actions called for in Paragraphs 2a and 2b is collectively referred to hereinafter as "the Work"). Once the CITY has agreed upon a bid for the Work that the CITY is willing to accept (the "Approved Bid"), the CITY shall so notify KSL in writing, setting forth in reasonable detail the anticipated costs for the Work as reflected in such Approved Bid. Upon receipt of such Approved Bid, KSL shall have thirty (30) days thereafter, in which to elect in its sole discretion, to either (a) construct the improvements comprising the Work or (b) have the CITY accept the subject Approved Bid, award a contract and construct the Work pursuant thereto. KSL's election shall be in writing and submitted .to the City Clerk on or before the expiration of such thirty (30) day period. 3. Construction by In the event KSL elects in its sole discretion to construct the improvements comprising the Work, then CITY agrees to reasonably cooperate with KSL in obtaining all necessary permits and approvals and KSL agrees to diligently pursue completion of the Work within one (1) year of KSL obtaining all necessary permits and approvals, all at KSL's expense. 4. Payment to City. In the event KSL elects to have the CITY perform the Work, then upon the written request of the CITY, KSL shall open an interest bearing ll3 kslcityrdaboutagr3 2 2/22/00 r, , ATTACHMENT 2 account for the benefit of the CITY (at a financial institution mutually acceptable to CITY and KSL) in which KSL shall deposit the Approved Bid amount for the Work, plus an amount equal to all the CITY construction support cost, construction survey, inspection, materials testing and City staff contract administration, in an aggregate amount not to exceed twelve and one-half percent (12.5%) of the Approved Bid amount for the Work (the "City Administrative Fee"). The interest on such account shall inure to the benefit of KSL. CITY on its signature alone, shall have the right to withdraw the Approved Bid amount and the City Administration Fee, from time to time, to pay for the cost of the Work, as such costs are incurred by CITY. Upon deposit by KSL of the Approved Bid amount plus the City Administration Fee, KSL shall be deemed to have satisfied its financial obligation to pay for the construction of the Work as described in this Reimbursement Agreement, except that KSL agrees to also reimburse the City any reasonable costs incurred by the City due to change orders for the Work. The City agrees to consult with KSL prior to approving any change orders. 5. General Provisions. a. The term, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. b. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. C. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. d. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies provided for herein. e. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. f. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and legal costs from the losing party. 6. Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any person shall be in writing and with served personally or sent by prepaid, first-class mail to the address set forth hereinafter. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. 114 kslcityrdaboutagr3 2/22/00 007 7. Full and Entire Agreement. All agreements of the parties hereto and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 9. Authority of Signatories. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. Approved as to Form: Dawn C. Honeywell, City Attorney CITY: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92253 Thomas P. Genovese, City Manager ATTEST: City Clerk DEVELOPER: KSL LAND HOLDINGS, INC. 55-920 PGA Boulevard La Quinta, CA (760) 564-7166 92253 Fax (760) 564-7131 Date Date -Z22 vo Date 115 kslcityrdaboutagr3 2/22/00 EXHIBIT A DEVELOPMENT CORPORATION M July 12, 1999 Chris A. Vogt Public Works Director City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 RE: Roundabout at Avenue 52 and Jefferson Street Dear Chris: HAND DELIVERED The purpose of this letter is to put in writing KSL's commitment to pay the reasonable cost of a traffic signal for the Avenue 52/Jefferson Street intersection if a roundabout is built at that intersection and within ten years of its completion such roundabout fails to provide traffic circulation to the City's reasonable satisfaction and as a result, a traffic signal is required to be installed by the City. KSL is making this offer because we believe a roundabout will be a great solution for that intersection and will be the prototype for others in the future within the City of La Quinta Resort Community. We ask that City Council include a roundabout at Avenue 52 and Jefferson Street in the contract it will be approving for the widening of Jefferson Street. Sincerely yours, �4Larry EVELOPME CORPORATION . L chliter President cc: Bill Dodds Bob Craik Nola Dyal LEUjs 116 55-920 PGA Boulevard 0 La Quinta, CA 92253 0 (760) 564-7166 0 Fax (760) 564-7131 009 mod' 4 4Q" COUNCIL/RDA MEETING DATE: March 7, 2000 ITEM TITLE: Approval of Program Supplement Agreement No. 017 to the City of La Quinta/State Agreement No. 08-5433 for State Local Transportation Partnership Program (SLTPP) Funding for Project 98-09, Washington Street Bridge Improvements AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to execute Agency -State Agreement SLTPP-5433 (017) covering the construction phase of Project 98-09, Washington Street Bridge Improvements at the La Quinta Evacuation Channel. 1•R [K-31 Ill 0 If the Supplemental Agreement 017 (Attachment 1) is approved, the City will be reimbursed up to a maximum of $239,344.00. Since this project is partially funded with State funding, the project must be bid utilizing prevailing wage. Therefore, there are no Charter City implications. On April 20, 1999, the City Council approved the plans, specifications and Engineer's estimate for Capital Improvement Project 98-09, the Washington Street Bridge Improvements, authorized staff to advertise for bids to construct the improvements, and authorized the extension of the Professional Services Agreement with Holmes & Narver, Inc. in the amount of $170,263 to include construction management and inspection services. On June 22, 1999, the City Council awarded a contract to E. L. Yeager Construction Company, Inc. in the amount of $2,428,700.05 to construct Capital Improvement Project 98-09, the Washington Street Bridge Improvements. On June 16, 1999, the City applied for funding from the State Local Transportation Partnership Program (SLTPP) for the Washington Street Bridge Improvements. 117 T:%PW DEPT\COUNCIL%2000%000307h.wpd The City of La Quinta/State Master Agreement 08-5433 provides the overall parameters for any State or Federal funding received from the California Department of Transportation. A separate supplemental agreement is adopted for each funding source granted to a specific project. Supplemental Agreement SLTPP 5433 (017) specifically provides up to 16.59% of State Local Transportation Partnership Program (SLTPP) funds toward eligible construction costs associated with the Washington Street Bridge Improvements, Project 98-09. The alternatives available to the City Council include: 1. Authorize the City Manager to execute Agency -State Agreement SLTPP-5433 (017) covering the construction phase of Project 98-09, Washington Street Bridge Improvements at the La Quinta Evacuation Channel; or 2. Do not authorize the City Manager to execute Agency -State Agreement SLTPP No. 08-5433 (017). If this alternative is chosen, the City will not receive reimbursement of SLTPP Funding up to $239,344.00; or 3. Provide staff with alternative direction. Respectfully s bmitted, C ris A. Vogt Public Works Director/City Engineer Approv d for submission b Thomas P. Genovese City Manager Attachments: 1 . Program Supplement Agreement No. 017 118 T:\PWDEPT\COUNCIL\2000\000307h.wpd HOUSING AGENCY T1 DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS 1120 N STREET P.O BOX 942874, MS # 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916)654-3151 Fax (916) 654-2409 January 28, 2000 Mr. Chris A. Vogt Director of Public Works City of La Quinta P.O. Box 1504 La Quinta„ CA 92253 Attn: Mr. John M. Freeland Dear Mr. Vogt: File: 08-RIV-0-LQNT SB99-5433(001) WASHINGTON ST BRIDGE AT THE LA QUINTA EVAC CHANNEL FEB 0 4 2000 PUBLIC WORKS Enclosed are two originals of Program Supplement Agreement No. 017- to State -Local Transportation Partnership Program Agreement No. SLTPP-5433 covering: construction for the above -referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, / � FARDA FAL FA , Office Ct ief Southern Project Imp mentation Design and Local Pro rams Enclosure c: OLP AE Project Files (08) DLAE - Louis Flores "We'll Find a Way" 119 004 I PROGRAM SUPPLEMENT NO. 017 Date:January 11,2000 to Location: 08-RIV-0-LQNT STATE -LOCAL TRANSPORTATION Project Number: SB99-5433(001) PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5433 E.A. Number:08-924480 This Program Supplement is hereby incorporated into the State -Local Transportation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 12/29/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks set forth on the following pages. PROJECT LOCATION: WASHINGTON ST BRIDGE AT THE LA QUINTA EVAC CHANNEL TYPE OF wORK: WIDEN EXISTING BRIDGE LENGTH: p (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds FY 1999 $239,344.00 LOCAL OTHER $2,428,700.00 FY2000 $0.00 $2,189,356.00 $0.00 $0.00 FY2001 $0.00 CITY OF LA QUINTA By Date Attest Title STATE OF CALIFORNIA Department of Transportation By Chief, Office of Local Programs Project Implementation Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Q � Date \ _ \ l= 0"D $239,344.00 Chapter I statutes I Year Program I BC I Category I Blind Source ANOUM 324 1998 2660-101-042 98-99 20.25.010.100 C 258010 042-T 239,344.00 n0 1:. 005 Program Supplement SLTPP-5433-017- Page 1 oil f 08-RIV-0-LQNT 01/11/2000 SB99-5433(001) SPECIAL COVENANTS OR REMARKS 1. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 2. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of "State ShareFunds" will be limited to the lesser of. the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full Share" after the contract award or upon the State Budget A.ut appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sued payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, n Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure ReportLL provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 3. In accordance with the State -Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility le limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemsntal` Work eligibility is further defined under the Project Eligibsalty section of the Guidelines as limited to certain maximum c®a,,�g �_aeol to non -early reimbursement projects of $300,000 or less. 121 666 Program Supplement SLTPP-5433-017- ,nJ.�) 2 of 3 08-RTV-0-LQNT 01/11/2000 SB99-5433(001) SPECIAL COVENANTS OR REMARKS 4. The Reimbursement Ratio for this Cycle 9 (98/99) Project is 16.59%. 122 007 Program Supplement SLTPP-5433-017- Page 5 09 3 T,dy 4 4 Q" COUNCIL/RDA MEETING DATE: March 7, 2000 ITEM TITLE: Approval of Contract for Geographic Information System RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: `7 STUDY SESSION: PUBLIC HEARING: Authorize the City Manager, or his designee, to negotiate a contract with the firm of A.C.T., GIS, Inc. to implement a Geographic Information System consisting generally of Internet Starter Applications, County data subscription, ArcView (3 copies), ArcView training, on -site assistance, software installation, and data automation linking, conversion and checking at a cost not to exceed $40,000. FISCAL IMPLICATIONS: The cost to implement the envisioned Geographic Information System (GIS) is estimated at $40,000. Funds are budgeted within the Fiscal Year 1999-2000 budget for this program (GIS-Account Nos. 101-351-605-000, 101-401-605-000, and 101- 451-605-000). Additional funds in future years may be allocated to enhance and maintain a more comprehensive GIS program. C•lm'U"013•3 ti'ila None. The City of La Quinta has embarked on the implementation of a Geographic Information System (GIS) to enable the City to utilize modern technology in multiple and varied applications such as map making, data base management and analysis, noticing requirements, and economic development. Accordingly, the City budgeted funds ($50,000) in Fiscal Year 1999-2000 for a GIS. During the summer of 1999, the City Council authorized staff to negotiate a contract with the firm of A.C.T., GIS, Inc. ("A.C.T.") to conduct a Needs Assessment. The Needs Assessment, and attendant Implementation Plan, was completed by A.C.T. in February 2000 (Attachment 1). 123 The Implementation Plan (the "Plan") outlines one year and three year implementation strategies for development of a comprehensive City GIS system. The Plan can be used by the City, however, to implement GIS on a schedule consistent with City needs, budget and staffing capacity. Using funds budgeted for Fiscal Year 1999-2000, A.C.T. has developed a program proposal to achieve an elementary GIS system this year (Attachment 2). The proposal consists generally of Internet Starter Applications, County data subscription, ArcView (3 copies), ArcView training, on -site assistance, software installation, and data automation linking, conversion and checking. The intent is to initiate a functional GIS using existing County parcel data within existing budget parameters. This system can be enhanced as future funding permits and can serve as a base platform upon which to build future GIS applications as proposed in the Implementation Plan. Staff plans on preparing programs for enhancements to the City's GIS for consideration during the Fiscal Year 2000-2001 budget review consistent with identified priorities (probably starting with public works and planning applications). Pursuant to the City's Municipal Code, "solicitation and selection of firms for services.... shall be on the basis of the most advantageous proposal after consideration of qualifications, demonstrated competence, cost, delivery time, and other factors." The Code further allows exemption by the City Council from competitive proposal solicitation "where experience with the proposed service provider has demonstrated competence and satisfactory performance..." A.C.T. is recommending GIS software (i.e. ArcView) by ESRI, a Redlands based company generally recognized as one of the world leaders in GIS systems. ArcView is used by the County of Riverside and other Coachella Valley cities. Accordingly, by using compatible software, La Quinta may be able to utilize existing data banks more efficiently. In addition, A.C.T. prepared the Needs Assessment and Implementation Plan for La Quinta and is familiar with the City's needs in relation to a GIS. For these reasons, staff is recommending that the City Council authorize award of contract to A.C.T. for implementation of a GIS. To provide the City Council with additional background information on GIS, staff has attached a pamphlet developed by ESRI regarding GIS use by local governments (Attachment 3). lZ 'all.i The alternatives available to the City Council include: 1. Authorize the City Manager, or his designee, to negotiate a contract with the firm of A.C.T., GIS, Inc. to implement a Geographic Information System consisting generally of Internet Starter Applications, County data subscription, ArcView (3 copies), ArcView training, on -site assistance, software installation, and data automation linking, conversion and checking at a cost not to exceed $40,000; or 12 002 2. Do not authorize the City Manager, or his designee, to negotiate a contract to implement a Geographic Information System; or 3. Provide staff with alternative direction. Respectfully submitt d, &,I, Britt W. Wilson, Management Analyst City Manager's Office Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. City of La Quinta Geographic Information System, Needs Analysis and Implementation Plan 2. Email letter proposal from A.C.T., GIS, Inc. regarding a GIS for the City 3. Local Government GIS Solutions for Community Development and Public Works pamphlet CAMVData\WPD—\CITY COUNCIL\CCSTFFGISNEEDSIMPLEMENTATION 03-07-00-pd 125 903 ATTACHMENT 1 I 0—.npr::r+Hir int -a-mv ati--n r ,,r trm City of La Quinta Geographic Information System Needs Analysis and Implementation Plan FEB 1 4 2000 C1TY OF LA�QQUINIA r�TV MAN,nGcK$ A.C.T. GIS INC 937 S. Via Lata, Suite 500 Colton, CA 92324 Phone: (909)824-0246 126 FAX: (909)783-0108 Email: actinfo@actgis.com �1n5 City of La Quinta GIS Needs Analysis Report Table of Contents Page Executive Summary 1 Needs Assessment 2 Situation Assessments Maps 10 Database 15 Application 17 Software 19 Hardware 21 Implementation Plan 23 One Year Chart 33 One Year Cost 36 Three Year Chart 38 Hardcopy Internet Starter Applications 127 )1, Executive Summary The City of La Quinta currently uses a small amount of GIS technology in direct support of the City's day -today business. The City has made the effort and financial commitment to go forward with a citywide plan to implement a shared enterprise GIS solution. This simply means that the technology will be applied wherever funds and good business practices allow while eliminating redundant efforts. Eliminating redundancy means that decisions will be made as to which departments will be the "owners" of different databases and map layers. Being an owner of these resources indicates a willingness to maintain that data as is usually the case anyway, while making it available for citywide use wherever possible. Applications will be put in place that use these shared resources while being available to a wide range of staff who will be able to utilize them in support of their day to day job. A needs assessment was conducted for the City to determine requirements for the increase of GIS technology. By interviewing various City stag A.C.T. has made recommendations regarding the City's GIS requirements for data, software, applications, hardware, personnel and level of usage by department. Taking into consideration what is currently in use or available A.C.T. evaluated what is still required. An implementation plan was then developed to accommodate those needs. The implementation plan for the City's GIS is divided into one-year and three-year plans for course of action. The one-year plan details a reasonable schedule for leveraging GIS to assist City staff in their daily work. It attempts to balance a reasonable work effort with budgeted dollars while not trying to do too much at one time. The three-year plan blocks out the remaining tasks with a more general schedule. 123 007 City of La Quinta Needs Assessment Overview During interviews with various departmental stafli A.C.T. noted a wide range of understanding as to what GIS really is and how it would be implemented. GIS is a suite of applications that allow staff to apply mapping and analysis technology and principles to geographic data to solve common City geography/map-based problems or work flows. It is estimated that more than 80 percent of the work done by the average City involves a geographic component. The task thus becomes matching each department's needs or work processes with the correct GIS applications that will help them work more efficiently. Some GIS applications are easy to use and where ever possible, the technology should be made directly available to end users much lice a word processor is. In these instances each person who could make use of that application should receive adequate training. Also, a person or group of people with deeper mapping/GIS skills should be available to support custom query and mapping requirements. Consultants should mostly be used to support the development of custom applications, to install/set-up new products needing a specialized skill set, or to answer overall design/implementation issues. Current Efforts The efforts to implement GIS technology are currently limited to using MapInfo and Arcview in a limited way to support mapping requirements in a couple of departments. In working with A.C.T. The City is taking the next logical step towards implementing an enterprise solution to GIS. This would mean sharing mapping and related database attribute wherever possible to support a much wider range of GIS user with the end goal of supporting common municipal functions more efficiently. The implementation of the ISA starter applications is a first step towards that based on acquisition of citywide shared parcel and street centerline map layers. This will provide for an easily accessed suite of applications that support a number of common queries relating to parcels and their associated ownership database. Additionally general map viewing and printing is supported in a manner that can be utilized by staff with almost no training. Other applications and map layers will be brought online as is needed to support a required business function. These should always meet the test of helping staff perform their daily business functions faster or more efficiently. An equally important criteria is that it provides increased service level to the public by providing them previously unavailable or difficult to obtain information more easily. 2 129 008 Existing Data The City is in the process of beginning to acquire parcel level data. Linked to the Metroscan parcel database already in the city a powerful combination of data will be in place to kick start much wider use of GIS. An example of the utility of this data will be the nearly immediate use of the parcel map layer in the Internet Starter Applications currently in the process of being acquired. It is expected that by the time this report has been delivered, these applications will also be linked to the converted database containing the extended assessor's attribute information. The use of these applications can then be immediately made available to any user connected to the network that has a web browser. The City will have a street centerline file for quickly locating address -based information as well as other digital layers available from the county. New Data Requirements La Qunita has a_ long list of maps and map -related data to acquire or automate. There are three categories for map still to be converted. The first two categories address map -based data, which may be relatively easy to automate. The third is for contracted conversion of expensive data layers. There is a fourth category for tabular databases, which gives intelligence to the map features. Each of these is addressed in detail in the implementation plan section of this report. GIS Application Deployment For La Qunita the most immediate application deployment need is to train users in the use of the Internet Starter Applications (ISA) once they are installed. As previously mentioned the software will meet many department needs for simple parcel -based queries and custom mapping, along with the ability to develop proximity -based mail -out address lists. Many users may require deeper query and analysis needs particular to their department or process than are currently available in the ISA, and these users may require ArcView GIS software to support these more custom needs. When appropriate, It is suggested that the City train these users in an ArcView GIS class taught by a certified instructor. The departments likely to have these requirements are indicated in the "Departmental Summaries" section of this report. Several departments need to do route planning for field staff such as building inspectors. The projected use level for this software indicates that a single copy of ArcLogistics tin software would be desirable and would suffice for all departments. Initially the City should appoint a person who would develop routes for departmental staff requiring this service. Over time as various department personnel become more familiar with the software and its requirements, they may take over this function for their department or it could be left permanently in the hands of a routing specialist. The person filling this position would require knowledge of geocoding principles and perhaps the ability to edit the street map file to reflect changes in road layouts, etc. The software itself would take a list of inspection sites and assign them to trucks and inspectors with a route schedule and 13 009 driving instructions for the day. Although most inspectors are intimately familiar with their inspection/delivery areas, the software typically improves route efficiency by as much as 30 percent. This is done while honoring vehicle and igx:ctor specialties, as well as special requirements such as predetermined time windows for specific sites. It also gives a daily plan for managers as to where their trucks and inspectors are at any time. The return on investment for this software is often accomplished in less than six months. La Qunita has built a stable network between most departments that allow users to freely share data and GIS application resources without having to significantly change the underlying computer network. The use of GIS technology by its very nature will produce an increased use of this network. This will have to be monitored over time to ensure that requests for map views and associated attributes are served up with reasonable response time. Eventually this may require the network be upgraded or reconfigured. Current deployment of a number of Pentium II computers to various departments ensures a reasonable install base to deploy many of the proposed GIS applications. A matrix contained later in this document illustrates installed computer systems by department ranked hierarchically against applications they are able to support. This matrix provides a quick indicator as to whether a department has the computer equipment in house needed to support a selected application. If a given computer will support the application it is cross-referenced with, then it will also generally support any application occurring further down the list. Any variations from this are noted. The city also has a plan to implement Cytrix Winframe to support the slower machines still installed. Preliminary analysis indicates this will be compatible with the GIS software. The majority of machines currently installed are capable of at least accessing the Internet Starter Applications. This will bring quite a bit of useful functionality to many users. Personnel/Staffing Three types of personnel are needed to successfully support GIS in the City of La Qunita. The first is IT professionals who are needed to install/maintain software that is enterprise oriented. The ISA software is an example of this. It is envisioned that IT will be responsible for keeping those applications up and running. Changes in the projects that control the map views for these applications are best accomplished by someone who has experience working with ArcView GIS although additional IT staff could be trained to perform that function. For now, A.C.T. GIS may take responsibility for that function. IT staff will also need to continue supporting the overall network and the enterprise GIS data storage requirements and security. They will need to monitor overall and individual response times for network -based applications that will compete for bandwidth with other non-GIS applications. Since the proposed data warehouse has not yet been implemented, system loads cannot be accurately predicted at this time. The second type of person needed to support GIS will be an individual department professional who will utilize the proposed GIS applications. It is important that these end users are trained directly to use the software because they are most knowledgeable about 4 131 010. their departmental needs. It is recommended that these users be trained in the correct use of the software at or near installation time. Staff currently performing mapping functions and using Arcview or Mapinfo could form the basis for support and expertise that exceeds the "casual user" ability. These staff members may also support multi -department efforts like the routing application, and they should have a geography/mapping background. . The third type is support staff. This group can be divided into three categories by level of GIS knowledge. The novice would be able to utilize the ISA template and possibly be able to output basic maps and reports using ArcView GIS. The intermediate user would also be able to utilize the ISA template, create maps and reports with ArcView GIS and use more analytical GIS capabilities. The core user would be proficient in ARC/INFO, ArcView GIS, capable of data automation and understand issues of map and scale. 13? 01.1 Departmental Summaries Community Development/Planning The Community Development Department at La Qumta is and will be a big user of GIS, as is the case in most cities. They are a current user of digital and manual maps. As a current user of Mapinfo CD is in an excellent position to utilize new GIS capabilities. The GIS coordinator and GIS technician should be working closely with existing Planning staff to organize citywide data libraries for use by other departments. This will involve working closely with the IT Department since they may provide disk space and the shared data on which the data will reside. Data sets owned, maintained, and used exclusively by individual departments would not be under the purview of this department although they may arrange to have updates et cetera completed by the GIS technician using Planning's copy of ARC/INFO. Planning's need for pin mapping, proximity mail -out, general mapmaking, demographics, and parcel query applications can met by the ISA Intranet and ArcView GIS applications. Planning should consider placing a computer at the counter on which staff could immediately perform ISA queries et cetera in response to public information requests. Placing or acquiring one or two machines to serve this fimction would place GIS one of its most useful position in terms of directly supporting the public and would probably save significant staff time running to look up this information elsewhere. Implementing a permitting system of software hike City view would help Planning fulfill their role in streamlining the permitting process. The open architecture of that product like other SQL and ODBC compliant permitting packages provide an easy method for linking GIS mapping to permit attributes and to the Metroscan parcel database. The conditional use permits would have to be loaded from Wordperfect into the selected package. Since this linked data can be transparent to the end user mapping of selected permitting and parcel data becomes an easy proposition. Applications supporting map generation for Zoning and General Plan are scheduled in the implementation plan. Building Building should become a regular user of GIS technology and in fact already is by using Map info. The key to full utilization in Building will occur when a permitting application is installed at the city. Linking Arcview to this database as well as data in Codetrack will allow the Building Department to view much of this data in map view. Building's "plans" database could be scanned and linked to the parcels layer for easy display of their asbuilt files. Linking all of.these elements should help streamline the process of permit approval. Being able to pass this data between staff electronically provides for time stamp tracking, and reduces foot work while providing the capability to display the relevant material at a public counter location. Applications like the Building inspection routing can be supported by this department using ArcLogistics. The staff person performing this function could also serve this function for all departments requiring routing logistics, solutions until others became proficient in the software packages use. 133 6 012 City Manager The City Managers office has many uses for snapped data mostly from a users perspective with a few important exceptions. They have a need to map potential commercial sites. This need would indicate that they would be intimately involved in working on the enhancements to the Site Selector application, which -is one of the ISA applications. Building the correct -criteria into the enhancements will allow insure that the city can select potential sites based on elements that are most important to potential businesses and city staff. Further business site analysis can be performed using Arcview and the Business analyst module. These product offer much more sophisticated analysis based on user defined criteria. Automating the paper demographics database will allow the demographic query (ISA) application to perform preliminary demographic analysis. Arcview again will allow much greater analytical capabilities once a user becomes trained and proficient in its use. Various custom Arcview projects can be aid in the display of the custom data views requested by this department. The ISA parcel query application should provide the last GIS component needed to meet most of the City Managers requirements in this area. Community Services Community Services has limited GIS needs aside from occasional map views or hard copy products. These should probably be met by making requests from the GIS technician. Training someone to use a complex mapping application for very occasional use is not wise use of resource. Many simple map requests or queries could be handled by the ISA starter applications. More in depth requirements should be handled elsewhere within the city. ' Engineering Depending on the methodology selected by the city to maintain Parcel graphics data Engineering could have quite a large role to play in GIS. If the city decides to maintain their own parcel layer Engineering will responsible for receiving Autocad files from developers and integrating them into the cities parcel layer. A.C.T. has specified an application for converting digital Autocad plans in GIS data sets. Engineering would also be involved in writing the layering specifications for accepted submittal of Cad data. If Engineering does maintain the parcel base they would need an Arc/Info workstation and plotter to support the maintenance function. A floating seat license would allow other departmental users to maintain their data layers without needing to physically relocate to Engineering. Engineering will also be able to use the ISA starter applications to perform proximity mailouts relating to known detours etcetera. An item not currently budgeted for would be a large format plotter like an HP 750C or similar. This could be a shared resource by all departments within City Hall. This item is 134 013 indicated as a negative number on the hardware spreadsheet. Because of the variable nature of hardware costs we have not included this item in the cost matrix. Finance Finance has a number of automated databases that may be of interest to other departments. They have an animal license database, a business license database and a sales tax database. Since -all of these databases likely use address as at least one available kiting key it should be possible to link to extracts from these databases. This means we can create location density or concentration maps by category or range. Additionally the city can use the MRC viewer built by A.C.T. to display in depth sales tax information by user, define criteria. Being sensitive data this may not be made available citywide. Implementation of the STARS Viewer (Sales Tax) has been included in the implementation. Plan. This is the only GIS function identified by Finance at this time. Fire The Fire Department has some real GIS needs that will allow them to perform their critical core business better. The biggest single item that GIS could provide for Fire is the ability to more clearly assess the situation on the ground at an emergency call site. Fire needs to be able to see utilities relative to a call site. They need to be able to access a database quickly that can show items like underground storage tanks, hydrant locations, and hazardous material locations. We believe the way to do this is to make the appropriate data layers available to selected vehicles via a laptop -based GIS viewer. A.C.T. would like to demonstrate just such an application. If the needed data layers are automated as per the automation plan, these could be burned onto CDs for distribution of the data to emergency vehicles on a periodic basis. It should be recognized that not all of this data will be available immediately and that a decision relative to the conversion effort will have to be made as to the appropriate time to deploy this technology. The onboard data approach eliminates slow modem connection transmission from a central source that would not be able to meet time requirements. As the other data layers are being automated Fire should be working to integrate/automate a hazardous materials database with the parcel data layer. Should La Qunita decide to deploy this field technology the hardware requirements and cost would be assessed at that time. Laptop technology costs change even more rapidly than desktop machines do, although laptops always lags behind the desktop market in computing power. Development of an on board viewer does not obviate the need for manual run books. Run books can be taken into environments where a laptop computer can't. A.C.T. has specified the need for developing an ArcView based application to print new run books or pages on demand as street networks change. Fire also requires inspector routing, which would be handled initially through the central logistics application person probably in Planning or Building. Police The Police Department (PD) poses some special challenges in implementing GIS . technology in support of their mission. As a contracted department from the county 135 014 implementing GIS is really out of their control. However there are a few things the city could easily do to allow them to take advantage of GIS applications. Allowing Police access to ArcView GIS to perform address -based pin mapping would meet their request for mapping crimes by address. Displaying hazardous materials, and tracking sex offenders with a subsequent mailout by proximity can be done the same way or via a modified ISA template application. PD should have access to a copy of ArcView GIS to display relevant data as well as send an officer for training in its use. They indicated that it might be possible to- use block grant money to acquire some of these capabilities for La Quinta's exclusive use. Allowing them access to city equipment also eliminates the need to get on their network, which could be politically and technically difficult. More sophisticated crime analysis would require a product like the Arcview add on, Crimeview. A way to extract data from the counties RMS database would be required to analyze crime data at La Quinta. PW Public Works (PW) has significant GIS requirements. Access to the ISA templates and the implementation of an integrated pavement management/ mapping system is just one useful. They should be able to use ArcView GIS to view the PMS (Micropaver) data. The Cartograph sign database can also be exported for display of sign location attribute in map form if there is a geographic location component in the current database. A GPS coordinate or previously developed location map layer would be sufficient. To support the tracking of projects by boundary, Public Works should utilize the GIS technician to automate project boundaries as a separate layer. An ArcView GIS project will handle the display of this data. As current users of Mapinfo there is a need to share and integrate current datasets into the shared GIS. Public Works can continue to use Mapinfo for proximity mail -outs or switch to ArcView or the ISA applications to serve this function. 136 015 City of r • 1 Summary ®M Automated Maps Wril Traiffic Volumes Boundaries gill s - 'Parcel Map Blowups Evacuation Routes 'Evacuation Centers •Influence 1here of Maul NMI ':County Boundaries Dangerous Pets/Animals Page 10 016 City of •Situation • Summary High Risk Occupancy Wei MT I 17—maTo— Storm Catch Basins Water Hydrant Location bus Stop/Shelters WIN Currently Projected fo-Undetermined Page 11 - 017 City of Quinta Situation r Summary 'ILandscape Plans IN ,Road Striping Plans '!Sensrdve Areas SurveyMonuments r : a Virgr .- .... •.:,UndMround Tme Trimming Fuel Tanks UtiftTele.. ©oo��■o��o�� WaterLarge Network Page 12 US mmmmmmmm mmmmmmmm mmmmm mmmmm mmmmm mmmmm City of La Quinta - Situation Assessment Abbreviations BLD Building CD Community Development CM City Manager CS Community Services FIR Fire Department PD Police Department PW Public Works T/C Treasurer/Controller finance C - Currently Used P - Projected for Use * -Undetermined The collumn called Num contains the total count of departments using or desiring the item in that row. e collumn called Aut contains 1 for curnentiy automated sterns and 0 for non automated items. The collumn labelled Efloit indicates the level of difficulty in automating the item in that row. The number 1 indicates an easily autmated item. The number 2 indicates an item that may take several days to a few weeks of effort. The number 3 indicates an item that should probably be bid on by conversion vendors. The number 4 indicates an item that may be automated by another agency and may or may not be available to you through negottalions, or cost sharing etc. The collumn labelled GIS contains 1 if the item is likely for inclussion or use in a GIS and 0 if it is not. 14t Page 14 020 City of •uinta - Situation Assessment Database i •- 1 OWA Personnel -Tracldng_ Used P - Projected for Use -Undetermined 14? Page 15 2�t City of •uinta - Situation Assessment Database Summary ,Accident Reporting WOMI Environmental Reviews Hazardous Materials 10-71 IL 7-fM iWorkers Compensation • • _ _. for Page 16 143 f.12 P City of La Quinta - Situation Assessment Application 10 :Mark up Mapping ,Abatement Notification 'Code • - - Parcel Query Pin Mapping Crimeview Inspector Routing :Sales Tax Display ,�Traffic Accidents Traffic Counts �GPS Vehicle Tracking _ • - - • _ - • : •Parcel Map Maintenance ',Track Sex Offenders froperty Tax Analysis �iC - Currently Used P - Projected for Use -Undetermined 144 Page 17 023 City of La Quinta - Situation Assessment Application Summary Departments Num Aut GIS BLD CD CM CS FIR PD PW T/C # # # # Applications GIS Apps Not Implemented Water District Identification 0 0 1 Zone Assessment Identification. 0 0 1 Prox. Recruit By Zip 0 0 1 SCADA For Wells 0 1 0 1. Signals 0 0 1 Toxic Plume Tracking 0 0 1 Non GIS Apps Implemented CAD computer aided dispatch) 1 0 0 1 C Desktop Publisher 1 0 0 C Non GIS Apps Not Implemented Banking & Invest. 0 0 0 Billing Software 0 1 0 1 0 Bims 0 0 0 Bi-Tech 0 0 0 Bias 0 0 0 Bliss (business license) 0 0 0 CIC (workers comphiability) 0 0 0 City -Tech 0 0 0 Class 0 0 0 Construction Estimate Package 0 1.0 0 Crossroads 0 0 0 Downey Procormat 0 0 0 Enn!evvood (parking tickets) n n 0 IDTS 0 0 0 ins ectrack 0 0 0 Liberty scanned documents) 0 0 0 MRC Grip 0 G i Ml?C Sea s 0 0 0 PHA Manager fpub ir_. housing) 0 0 n Primework (case management) 0 0 0 Print Shop for digital camera) 0 0 0 1PSN Record Manaqement f 0! 0 l 0 ! FFcandom Drug T esTina i'rainina Soft.^rare for C bents i r; i o E`Jerdicts on DisK i 0 0 OHa'ty tCP-Si..d>rvi i t< I<, v .... !� - ^�''1 �::>^`. i !i t^,r USE 'i.'r} .tetem':�i%,'. J. � � i �?4 City of La •Situation Assessment Software Summary 'Professional GIS Business; Map 'Business Analyst �Engineenng ■■---_-------- a��' o�©0000�ooe�� 'Informix DB •(database)Q�-___----_--- Page 19 025 City of •Situation Software ------------ TITA0�000©0000�� UOMM IMS Power Point IZLIMTITMN Adobe Pagemaker C - Currently Used • - Projected for Use -Undetermined 147 Page 20 - 2 6 City of !euinta - Situation Assessment Hardware M ®©M13mM®nnnn 7117t 7167fT=Oi ,•. 0 1 1 a a I e I / I / 1 148 Page 21 n 7 City of ASituation Summary ri Ira Any Pl or betterWinktf§6 GraphicsHardware Capable Printer -_---------- 149 Page 22 028 City of La Quinta Implementation Plan Overview The implementation plan to develop La Quinta's GIS is divided into a one-year and two- year follow on plan. The one-year plan attempts to balance what is possible with the outlined resources while not trying to do too much at one time. The accompanying Gantt charts slow this laid out on a monthly basis with real (black) and estimated (red) dollar amounts attached to the appropriate items so you can see what is being spent on a per item or monthly basis. There is also a running monthly total that allows the City to see what exactly can be accomplished over a combined monthly time period. This allows the city to understand at a glance what can be accomplished per a given budget at a glance. It should be noted that the layout of tasks is suggested based on known dependencies and prioritization based on number of departments requesting or using a specific data layer, or application. There may be agreed upon prioritization within the city based upon other city business criteria (such as budget constraints). Items listed in the data automation section can generally be re -prioritized within the respective groups without affecting the overall project schedule. Since dependencies are generally color coded, you can easily find dependent elements of the plan that will be affected by a reordering. City staff is encouraged to look over the task list and priorities and identify any potential reordering early in the overall process. Some tasks such as sewer line data conversion may be bid items without a known cost at this time. We have attached an estimated conversion cost to these items based on our analysis of the existing data sources and previous experience. Other costs such as training and software are fixed. It is important to coordinate training with delivery of software and data availability so that training is followed inunediately with daily use of the application and City data. The Gantt chart shows dependent elements color coordinated. If budget constraints force a change in schedule on one element of the plan, dependent elements can be easily identified and their schedule adjusted accordingly. The two-year plan covers the remaining tasks in a less detailed schedule based on known priorities. As the first year's work is completed, the next block of work should be redeveloped into a more detailed work plan for that budget year. It is assumed that any tasks remaining from the first -year's plan are carried into the two-year plan and the schedule is adjusted accordingly. The inverse of course is also true; tasks from the two- year plan can be moved forward if the budget should allow for accelerated implementation. 23 150 029 Management Tasks Hire/Select a GIS Coordinator The City of La Quinta needs to select a person to be the main point of contact within the City for coordinating the GIS implementation plan and possibly to be the part-time GIS technician detailed on the one-year implementation schedule (Gantt chart). We recommend strongly that this individual have a geography/mapping background. It is much more important that they understand mapping issues than computer technology. It is assumed IT department has skilled technology experts with whom this individual could work to resolve IT technology issues. The selected individual should be comfortable discussing map accuracy, map automation, database/map attribute automation, et cetera This person would be in charge of coordinating data conversion, implementing departmental GIS solutions, and managing software acquisition. They may also be responsible for responding to City Council et cetera as to the status of the overall GIS technology implementation within the City. This person should also be quite comfortable working with computers. A.C.T. would be happy to forward job description and average salary information to assist in the selection process. A.C.T. staff also periodically sits on selection panels for clients to assist in personnel selection. A.C.T. has included a cost for this item in the implementation plan as an optional cost element because it was assumed that in the short term the City might want to make use of external staff to fulfill this role. Assign Part -Time Technician The City needs. to assign a part-time GIS technician to handle all of the "quick" data automation tasks (see Gantt chart for list) as well as the alignment of parcel and street centerline data to the orthophotos. The Gantt chart illustrates tasks accomplished by this individual working about four hours a day. Of course if the individual were full-time staff, the automation work schedule could be accelerated accordingly. An alternative to using internal staff would be to budget for and utilize outside contracting to complete these tasks on a fixed fee basis. An estimated adjustment to the project budget by outsourcing these tasks has been added to the cost schedule as an optional item The City should be cautious in assigning technician tasks to the GIS coordinator even though it is anticipated the coordinator would be able to do some of these tasks. At least in the short term focusing the coordinators time on automation could easily cause project direction and contractor management issues to suffer. As the automation effort is completed and departmental use of GIS technology increases a technician could easily be kept busy handling all of the special requests that typically will come from the different departments. Acquire Parcel and Centerline Data The GIS Coordinator needs to arrange for the purchase of county parcel and centerline data. These data sets are the basis for many elements of a functional GIS and are definitely not considered optional. They can be acquired by contacting Pat Eggetar (GIS manager) with Riverside County. A decision will have to be made as to whether the city wants to set up a contract with the county that includes periodic updates or do a one time 151 24 030 purchase and maintain the data internally. For rapidly growing cities maintaining data internally insures the maps shown are not to far out of date. Additionally the County often does not maintain street centerlines or other data sets for private development areas (Country Clubs) etcetera. These are often requirements for Police and Fire as well as other departments. Merging these elements with periodic updates from an external source can be difficult. They do however have a variety of associated automated map data that may be useful to the city. A.C.T. is available to discuss this part of your implementation plan with city staff in an effort to resolve this issue correctly. Purchase/Present Internet Starter Applications The GIS coordinator will be becoming intimately familiar with the ISA template applications installed at La Quints A.C.T. will give additional training to the coordinator and a few key support staff in the use and maintenance of these applications. The coordinator will then be responsible for working with IT to ensure proper network and Web browser software setup within the departments wishing to use these applications. The coordinator would train departmental staff in their use and coordinate all requests for changes in the application configurations. It is anticipated over time that different data layers will be added to the ISA views and attributes, and query configuration will change. Purchase Software Packages Management will also need to coordinate the acquisition of the other GIS software listed on the implementation plan. This would include distributing the software to the appropriate departments and synchronizing data availability and training for the end users. The coordinator will help make decisions relating to budget as to when a package should be purchased and implemented. Purchase of and editing module (ARC/INFO, CORD Editor), ArcLogistics, and Business Analyst carry a significant cost outlay and may be delayed due to budget constraints and the data acquisition model selected above. A.C.T. is available to assist in these decisions. Technicians Tasks Overview The GIS technician has many tasks to help the City more fully utilize the GIS system being built. Most of these tasks have to do with building the listed data layers for use in the different applications. The technician will need to be proficient (or become trained) in the use of GIS coverage automation software. A.C.T. has built acquisition and training for ARC/INFO AND the CORD editor into this implementation plan as optional items. However A.C.T. believes firmly the City should acquire ARC/INFO and an editor shell to complete maintenance and automation tasks. Without these items the City will have to outsource these tasks. The editor specified provides an easy -to -use interface to the ARCEDIT' module of ARC/INFO software giving novice users powerful object -oriented 152 25 031 editing tools for efficient data maintenance. The technician would use this interface to do all of the data editing tasks listed. A.C.T. is currently reviewing other new editing shells available for these tasks. Should these prove a better fit we will identify this to The City. New Data Conversion/Automation There are three categories for data still to be converted. The first of the three categories for map data has to do with conversion of boundary -based or geocoded layers that are relatively quick to automate (usually 2 days or less) and have a broad use among several departments. These have been prioritized later in the report in order of automation. The second category has to do with converting data that may take several days to several weeks but that is still a critical need for many departments. The third automation category involves larger scale data automation. Conversion of sewer, and other facility layers falls into these categories and is prioritized under the section of this report just mentioned. Data in this category may require the City to obtain bids for conversion of these layers. Because of departmental budget constraints, data complexity, etc., the actual implementation schedule for automating these layers is difficult to predict. It should be recognized that the prioritization and time sequence presented is only a guideline. Automation of tabular data has been prioritized based again on cross -departmental use and level of effort. Small departmental conversion projects may be left to department staff or rolled into an overall automation effort. A department may choose to use internal staff to automate existing tabular data if they feel they can't wait for it to be done within the overall conversion schedule or if additional funds are not made available through the overall GIS effort. Verify/Rectify Orthophotos The technician will need to examine the airphotos currently in house at La Quinta to verify that they are indeed orthophotos and that they are geo-referenced. If they need geo-referencing this would be the technician's first task. Adjust Layers to Orthophotos One of the first tasks will be to snap the centerlines, parcel lines, and other appropriate layers to the orthophoto base. This is an automated editing task that allows a user to view the photo base with vector parcel and street centerlines within the same view. Because the different data layers come from different sources the task of updating the positional accuracy of the vector (GIS) data to match what is actually seen on the ground is always necessary. This ensures that views of the combined data won't show a parcel line running through the middle of a house or street centerlines running through a right-of-way area. The level of effort for this task is dictated by the quality (positional accuracy) of both the photo base and the associated vector data layers. 26 153 03" Automate Quick Map Data Layers The GIS technician would automate the quick data layers listed in the one-year plan roughly in the order listed. Since many of these automation tasks are positionally dependent on the parcel or street centerline layer these should be done after the snapping of those layers to the photo base has been completed. Should the photo base snapping be delayed, A.C.T. would work with La Quinta staff to identify layers to automate immediately previous to that task. Basically A.C.T. and City staff would select layers that show the highest or most critical short-term need and that require the least effort to automate. Geocoded data layers are examples of this type of data. The effort is really in developing an accurate geocodable address list. Re-geocoding can occur easily at any time given a clean address file Automate Complex Map Layers This task calls for the technician to automate the listed data layers after finishing the quick data sets previously mentioned. These data layers can take anywhere from a few days to several weeks of effort to complete. Completion of this task will likely involve several automation methodologies. Some layers may be automated on a digitizing tablet while other will use heads up digiting odd scanned documents, or even geo-coding (address matching). Automate Priority Databases In the Implementation Gantt chart several nongraphic databases are identified for automation. Accuracy requirements for each should be assessed and then a conversion plan put together. For instance, would geocoded data be accurate enough for locating city owned property or do they need to be tied directly to parcels? Does the associated benefit of conversion to a geographic base justify the cost or should automation proceed as a nongeographic database. Each one of the listed databases should be assessed with this return on investment criteria. A.C.T. has listed those likely candidates and a preliminary estimation of cost to convert. Consultant Tasks Overview A number of tasks should be farmed out or bid on by qualified vendors. These include larger scale automation tasks and the implementation/development of complex applications. End user training also falls into this category since a certified instructor should do it. Developing custom links or views to some of the City's databases also falls under this heading. 27 154 03. Acquire Parcel & Right Of Way Data The consultant will work with the GIS coordinator to acquire the data sets from the county. The consultant would install them on city equipment and insure they are available for citywide use especially for the set up of the Intranet Starter Applications. Parcel Bitmap Links The consultant will develop a methodology for linking the Metroscan parcel bitmaps to the vector based parcel file. This would allow a hotlink in Arcview to be established so that pointing to a selected vector based parcel on the screen would pop up an image of the related detailed Metroscan parcel image. A methodology for updating images from the Metroscan subscription will also have to be developed. Enhance Parcel Query Data Although the parcel layer and associated data is currently installed and functioning using the ISA intranet applications the query application has a limited number of selection criteria because the association of properties to other layers (Ile rail, freeways, utilities, and airports) is not built into the datasheets installed. Building these criteria attributes into the existing data layers will greatly enhance the usefiilness of the ISA query application. This is accomplished by developing a list of desired associations, which are then added to the data sets using Arc/Info's spatial overlay tools. This can usually be completed in 2-3 days. The development of these attributes requires a technician skilled in the use of Arc/Info's modeling tools. Create Multi Level Orthophotography Image Library When orthophotograhy implementation is complete the City should work with A.C.T. staff or another contractor to further develop these into a multi level image library. This involves re -sampling the photo base at three additional levels with graduating pixel sizes and image boundaries. Creating an image library and adding scale dependencies to this base will allow for very fast redraw at all zoom scales. The implementation is completely transparent to users. Convert/Automate Sewer, Streetlights, Storm Drains, and Water Hydrants. After analyzing these data sources bid documents need to be developed should these data layers need to automate from manual sources. Should this data be in a CAD form that be converted a conversion profile for each layer will have to be developed. The conversion profile includes leveling schemas, annotation/block conversion methodologies, and attribution profiles/conversion methodologies. The schedule and projected costs are estimates based on automating these data source from paper maps. The cost estimates are also tied to a limited attribute dataset set at around 4-5 attribute per graphic element. 28 155 034 Applications ISA Intranet Applications (Parcel Query, General Map Maker, Proidmity Mailout) A.C.T. will install and customize the ISA applications for general use of city staff. Any staff person on the city network with a web browser will be able to utilize these applications in support of daily business. They are built around some of the most common map requests for municipal employees. A complete description of their capabilities is included in the appendices. Setup includes adding applications and all of the necessary software components on a city server configured with IIS or Personal Web Services running. If a server is not currently configured as a web server A.C.T. staff will also complete this task. The City will need to own and have on hand a copy of MS Visual Basic. It is required. Pin Mapping Display Developing an easy to use pin -mapping application will involve geo-coding scripts and custom Arc View projects. Each department requiring pin mapping capabilities will need to take ArcView training. Pin mapping, the location of data by address is then easily accomplished by identifying the associated data layers required in the custom displays of each department or data view. These are stored in custom ArcView projects with a custom Avenue or Visual Basic shell to walk the user through the input of new or updated address information. A.C.T. would work with staff requiring this capability to identify data layers scale dependencies and attribute format and text posting to develop an easy to use custom interface. General Plan Map Generation Generation of a general plan map is dependent on three elements. The first would be the updating or automation of the base data that supports the display of the general plan. This can be accomplished by tying a plan attribute to the parcels or by developing plan area polygons to use in conjunction with the parcel and street centerline layers. If this data is already in Mapinfo A.C.T. will work with city staff to convert the data to a compatible format and map projection. The second element would be training a staff person in the use of the map layout tools included in ArcView. The third element would be the development of a template and custom ArcView project for easy map regeneration. This will allow changes or updates to the base data sets with an easy regeneration of the results. Map Atlas Generator The atlas generator can be built from existing code owned by A.C.T. Because the data layers and attributes can be quite different from city to city it is anticipated that customization will take several weeks. The specific Run Book "approach" data will have 156 29 935 to be developed as a map layer which can be combine with parcel and street map layers. This is combined with a map -sheet boundary layer to develop an application that can print new run book sheets on demand. Produce Onboard Viewer The Fire Department has requested the ability to have an onboard graphic data viewer on selected vehicles. The usefulness of this application will be directly related to the development of the data layers they want to view. Specifically, Fire would like to see utility layers in juxtaposition with the parcel layer, as well as approach vectors. Some of the data layers they requested are not owned by the City and therefore conversion/availability are not directly under City control. Critical layers lice hydrants, and underground storage tanks would be available as the conversion task is completed. A.C.T. envisions using laptop computers and a lightweight viewing application to make this data available in the field. The cost of viewing software and ease of use is the main concern. A.C.T. proposes using a custom application they own as the basis for this effort. It can be deployed for a low unit cost and is easy and quick to use. Data would be burned periodically onto CDs and distributed to field personnel/vehicles. Parcel Maintenance Should the City decide to implement a parcel maintenance application it will most likely be based on acquisition of the ARC/INFO software from ESRI and an associated editor shell. A.C.T, has used the CORD Editor for years to accomplish this task. New applications serving this function are currently available. A.C.T. is evaluating these options and will make recommendations for a product that most meets the cities needs. In any case most of these are ARC/INFO based and would require training in that product as well as the selected editor shell. This would require one person with in the city to become an expert with these products, most likely the GIS technician. Program Autocad Import/Transform This will be a small custom application that will import Autocad files into coverage or shape file formats for inclusion in the GIS. The new editing tools specified above contain components for transforming imported data into the correct location within the cities parcel base map. A critical component of this application will be the specification of layering, line type and naming conventions used in Autocad. By drafting this specification document and distributing it freely to development firms the city can begin to automate the process of plan acceptance. It can be a challenge to get development firms to accept a layering schema for their internal autocad processes. Our experience indicates that offering a faster track plan acceptance, or reduced fees for using the cities criteria, as well as matching that criteria to industry standards is useful in creating acceptance. 30 157 036 Zoning Map Generator Generation of a zoning map is dependent on three elements. The first would be the updating or automation of the base data that supports the display of the zoning data. This is generally accomplished by tying zoning attributes to the parcels. If this data is already in Mapinfo A.C.T. will work with city staff to convert the data to a compatible format and map projection. A.C.T. can use ARCH NFO to tag parcels with zoning attribute using the Boolean data integration tools. Given that the zoning data is available in some form of polygon or Arial feature we can use this technique to eliminate the laborious entry of this data on a parcel by parcel basis. The second element would be training a staff person in the use of the map layout tools included in ArcView. The third element would be the development of a template and custom ArcView project for easy map regeneration. This will allow changes or updates to the base data sets with an easy regeneration of the results. Inspector Routing This application will be implemented using ESRI's ArcLogistics Route product. Since all required datasets come with the application all that is required is training a single individual to develop inspector routes for all departments requiring this function. Typical improvements range between 20-30 percent in the number of stops able to be performed in a day. It is anticipated that once trained it will require less than an hour a day for the logistics support person to generate routes for all city inspectors. It will take up to a week to integrate all departments routing requirements into an ongoing routing process. Hardware Software Issues The City has expressed a desire to use Cytrix Winframe (or similar) to help lower the cost of hardware acquisition needed to support the GIS technology as well as their day to day business functions. A.C.T. has looked into this technology as it relates too much of the desktop software available from ESRI. We are told that their software will run under this product. A.C.T. would take a cautious approach to implementing GIS using this product, as it's only means of support. The ISA Intranet applications of course use nothing more than a web browser on the user machine and there for should run just fine. We were told the ARC/INFO product runs under Winframe as well as ArcView. A note of caution is in order. A.C.T.'s experience in implementing GIS technology within cities indicates that the amount of horse power required to support heavily analytical graphics based GIS applications is consistently underestimated. The display of vector -based graphics and associated attributes requires significant computing resources. This is why it has only recently moved from UNIX based machines to Windows based computers. As implementation goes forward Southwest will have to monitor closely network traffic and overall load on the Winframe server. As it loads up applications could be move to a second Winframe server or to local machines. 31 158 037 Of equal importance is the desktop configuration. To effectively use the ISA templates through a browser the local machine requires a 17-inch monitor for effective viewing. This is a minimum requirement for almost any GIS application or data viewer. Additionally the graphics card must support 65536 colors at 1024 x 768 screen resolution. 128 megs of ram are recommended for machines that will run Arcview locally. The ARC/INFO workstation will require 256 megs of ram minimum. The hardware matrix indicates the number of machines within a department at different configuration levels. As implementation goes forward city staff can assess hardware requirements to see if they already have an existing platform able to support a given application. The applications supported at each level are listed down the left side of the matrix. Use the base configuration indicated combined with the requirements above to determine installed capability. The only piece missing would be an analysis of percent available for each machine as it relates to GIS use. Is the machine being used full time for some other function or by someone not connected with GIS? We do not try to make any projections of hardware cost other than for the maintenance station. Costs change much to quickly to estimate costs for this category. Costs The cost matrix includes fixed costs for known items in black and estimated costs in a red. Unknown costs for a given plan element are blue. Although these costs are usually set to $0.0 this will not be the end cost for that item. An estimation of that element cost will be done when it is investigated more fully. This is most often true for cost estimates relating to automation of paper record type databases. Additionally, optional funding (lice GIS coordinator) is totaled on a different line at the bottom of the matrix. All costs for conversion estimate et cetera are calculated using a high -end estimate. The overall implementation cost totals for a one-year implementation indicates items that could be done within one year. 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This guide contains the information you need to implement MapObjects Internet Starter Applications (ISA), a ready -to -use MapObjects IMS 2.0 solution. You'll learn how to use MapObjects ISA to put simple mapping and query tools together with your spatial data on the World Wide Web. If you worked with the first release of MapObjects ISA, you'll learn how to convert these files to use them with MapObjects Internet Map Server (IMS) 2.0. What are MapObjects Internet Starter Applications? MapObjects ISA is a set of reusable client/server components provided in a Web release by Environmental Systems Research Institute, Inc. (ESRI). MapObjects ISA is part of the MapObjects IMS 2.0 suite of Internet development tools. You can use it with Microsoft browsers on PCs, or with Netscape browsers on Macintosh, Unix, or PCs with Windows. Like ESRI's other clients (ArcExplorer, ArcExplorer ActiveX, and ArcExplorer HTML), MapObjects ISA gives you another development option for serving spatial data over the Web. MapObjects ISA consists of a single RAS-enabled MapObjects program (map server) with multiple functions that you can mix and match without having to modify MapObjects capabilities. The map server comes ready for you to set up and explore five sample modules (see Fuw ions, below). You can hook these modules up without arty customization to work with parcel and other spatial data The client HTML pages also are provided If you're new to Web development, MapObjects ISA is a great way to get started with MapObjects IMS 2.0. You can use it as -is with your data without making code modifications. Experienced developers can take advantage of MapObjects ISA, since both client and server portions are customizable. 169 04R 4 Using MapObjects Internet Starter Applications Functions MapObjects ISA incorporates the "template" concept, allowing you to replicate fiuictionality easily by starting with a basic set of commands. Functions included in the MapObjects ISA sample modules are described below. Property Information module You can set up the Property hufor ination module to search for a property by a unique parcel identifier (for example, Assessor's parcel number), parcel address, and owner name. The P&CelIrtm utbn module Notification module You can set up the Notification module to search for a parcel feature by unique identifier, parcel address, or owner name, then create a buffer distance around the selected parcel (or a user -defined shape). You can also write a custom -mailing list file for the parcels that fall within the buffer. l;n 9 Chapter 1 Introduction 5 111;11 ., . ,. - Site Selector module You can set up the Site Selector module to process complex queries and display information about individual parcels. The Ste Sebdormock* Demographic Display module You can set up the Demographic Display module to create thematic maps that users can classify by a theme's attributes. You can include statistical information for features that fail within a user -defined buffer. 17.1 r)5,n 6 Using MapObjects Internet Starter Applications no Denmgra#ic Dicey Module General Map Display module With the General Map Display module, you can set up pre -defined lists of maps that users can select from, then display and query. The General Map Disp6y modub What you can do with MapObjects ISA With MapObjects ISA you can: ❑ Mix and match map server functions to come up with your own module(s) ❑ Customize the sample Web pages 172 t15 t C Chapter 1 Introduction 7 ❑ Run multiple instances of the map server ❑ Use ArcExplorer 1.1 to set up the look and feel of your map ❑ Convert initialization files used in Version 1.0 to MapObjects ISA Version 2.0 fomrat (.isa and .aep) ❑ Expand the map server by adding your own Visual Basic code Software requirements Software requirements for MapObjects ISA are ❑ MapObjects Internet Map Server (IMS) 2.0 ❑ ArcExplorer 1.1 ❑ Windows NT Workstation 4.0, with Service Pack 3, or Windows 95 ❑ Microsoft Web server (Internet Information Server or Personal Web Services, 3.0 or higher) or Netscape Web server (Enterprise Server or FastTmck Server, 3.01 and 3.51) ❑ Microsoft Internet Explorer 4.01 or Netscape 4.05 Web browser ❑ MapObjects 1.2 ❑ Visual Basic 5.0, with Service Pack 3 ❑ An HTML editor, such as Allaire's Colo Fusion or Microsoft's FrontPage ❑ A text editor, such as Microsoft's Notepad Data requirements The data formats supported by MapObjects ISA are the same as those supported by MapObjects 1.2: ❑ ArcView shapefiles (point, polyline, and polygon) ❑ ARC/DIFO coverages (point, line, Polygon, and region) ❑ Image files (Windows bitmap, TIFF, ERDAS, BII , BIP, BSQ, DAPELL RLC, and Sun msterfiles) ❑ SDE connection 173 05 n f 8 Using MapObjects Internet Starter Applications If you're a new MapObjectsISA user Ifyou have not used MapObjects ISA before, or ifyou are new to ArcExplorer 1.1 and MapObjects IMS 2.0, review the exercises in Using MapObjects on the Internet and Using ArcExplorer before you begin. Next, read the Frequently Asked Questions contained in Appendix A of this guide. When -you are ready to begin, see Chapter 2, Quick Start, to learn how MapObjects ISA works. Start working on the Internet by following the steps in Tutorial 1: Setting up MapObjects ISA. Once you have MapObjects ISA working with the data samples, you can start exploring and demonstrating mapping and database query tools from your Web browser. This will help you decide which modules to implement. (You can also read about the functions included in each module in Appendix B.) Once you've decided which modules to configure for your data, follow the instructions in Chapter 3, Conjiguring MapObjects ISA. See Appendix C for a quick reference to .isa file format when working on Tutorial 2: Configuring MapObjects ISA for your site. To add and remove functions from the modules, or to change MapObjects ISM look and feel, follow the example in Tutorial 3: Customizing Web pages. If you've worked with MapObjects ISA Ifyou have not used ArcExplorer 1.1 and MapObjects IMS 2.0, review the exercises in Using MapObjects on the Internet and Using ArcExplorer before you begin. Next, read the Frequently Asked Questions contained in Appendix A. See Chapter 2, Quick Start, to learn how this version works and how to set it up. Refer to Appendix B for more information on the fractions included with each module. Converting MapObjects ISA Version 1.0 files to Version 2.0 fon nat Once you've decided which modules to configure for your data, follow the instructions in Chapter 3, under Converting Initialization (im) files, to convert .ini files from the first version of the Internet Starter Applications to nm with MapObjects ISA version 2.0. Tutorial 2: Configuring MapObjects ISA for your site tells you how to create new files to nun the sample application with your data. See Appendix C for a quick reference to the .isa file format. To add and remove functions firm the modules or to change MapObjects ISM look and feel, follow the example in Tutorial 3: Customizing Web pages. 174 n5I 9 CHAPTER 2 Quick Start In this Chapter In the last chapter you learned what MapObjects ISA are and what you need to run them from your site. In this chapter you will learn how MapObjects ISA components work together and how to get started Read How MapObjects ISA works to learn what happens behind the scenes when you run the map server, MoISA.exe. Follow the steps in Tutorial 1: Setting up MapObjects ISA to learn how to set up and run MapObjects ISA with sample data You'll apply what you learn in Tutorial 1 when you are ready to configure the modules for your site and work with the tutorials in the next chapter. How MapObjects ISA Works Map%jects ISA is based on the Internet's client -server technology. On the client side, requests are made for maps or data each time a user interacts with MapObjects ISA from their browser. A map or data request made by the client is sent over the Internet to the map server. The map server generates a response to the request and sends a map image or query results back to the client Responses from the map server are interpreted by client components and displayed in the browser. If you are not familiar with Internet application development, see Using MapObjects on the Internet, Chapter I, How the Internet Works, and Chapter 4, Programming a MapObjects IMS Application, for more information. 175 054 10 Using MapObjects Internet Starter Applications Components MapObjects ISA client components are: ❑ CoreISA.js. A JavaScript program that interprets server responses and serves HTML pages• ❑ Sample Web pages. Sample HTML Web pages that MoISA exe uses to display the buttons, tools, and background for MapObjects ISA modules. ❑ Help files. HTML pages to explain MapObjects ISA fmctions to browser users. MapObjects ISA server components are: ❑ MoISA.exe. The map server program containing AEServer.dll and other code to run five functional modules. ❑ <module>.aep. ArcExplorer project files (one for the main map display and one for the locator map) that save layer definitions, colors, and map symbology for the data being served by MOISA.exe. ❑ <module>.isa. Five sample configuration (Asa) files for defining SQL parameters to run the modules in MoISA.exe. ❑ in 2isa exe. A conversion utility to convert Version 1.0 .ini file parameters to Asa files and ArcExplorer project files. ❑ AppSetup.exe. A Setup program to create configuration (.isa) files for the modules. ❑ Sample data A sample of GIS data from the City of Ontario, California. ❑ Visual Basic (VB) resources. Visual Basic classes that supply database query fiurctior>s. How the map server works with other components MoISA.exe, the map server, contains AEServer.dll, WebLink.ocx, and other mapping functions. CoreISA js, a JavaScript template file with common fiurctions, sends requests to the map server through the WebLmk control and interprets the command strings the server returns in response. Ifthe module is registered in the AEWeb node of MOMS, ArcExplora and ArcExplorer HTML can send requests to MoISA exe for maps through AEServer.dlL MoISA.exe, with WebLinkocx (or AEServer.dll with ArcExplomr clients), receives the client's command string, processes the request, and generates JPEG or GIF images and sends a string back to the client. MoISA.exe sends the images back to CoreISA js (or directly to the ArcExplorer client), which parses and displays an HTML page, data list, and map image to the browser. 16 n5r; Web Pages Chapter 2 Quick Start 11 Configuration (.isa) File ArcExplorer (.aep) File figure 2 1. CanpmentinWaction What ArcExplorer project (.asp) files do ArcExplore?s project file (.aep) format saves layer definitions, colors, and map symbology for the geographic data used by each ISA module. You create one .aep file for each main map display and one .aep for each locator map. Because you may need different data sets for each module you implement, you can use the same .aep file for all modules, or set up individual map displays and locator maps using different .aep files for each one. For example, the map display for the Demographic Display module contains demographic data that the Property Information module does not require. So you would raved one .aep file for each module's map display and one .aep file for each module's locator map. What configuration (.isa) files do MoISA.exe also takes advantage ofthe Windows initialization file format to store parameters and values specific to your site. This lessens the amount of time required for Mo1SA.exe to 177 12 Using MapObjects Internet Starter Applications find data it needs to generate a map image. Parameters such as the AncExplorer Project file name, path to the data, and database query values are stored in a Windows initialization file, or configuration file, for each module. The extension for the configuration file is 4nodule>.isa. This configuration file can be created and edited with the Setup program (APPSetup-exe). How MapObjects ISA uses GIS layers The map server, MoISA.exe, categorizes geographic information system (GIS) layers as: Choice Layers, Class Layers, and Selector Layers. MoISA.exe can also group layers together to form a map set. Map sets are predefiried maps, for example, a hazardous waste location or zoning map that you want to be able to choose from a list and display using the General Map Display module. Choice Layers Choice Layers contain features that MoISA.exe can select. The features in Choice Layers have tabular information associated with them, which is displayed along with the feature. Tabular information is stored in either the layer's attnNft table or an external data table, and linked to the Choice Layer by a unique feature identifier. For example, the Choice Layer for parcel features has associated tables that you can use to display owner name, owner address, zoning, and so forth The unique identifier is the Assessor's parcel number, or APN. You define Choice Layers, such as layer name, layer description, and path to the data files, in each module's configuration file. You can also define values for displaying and querying Choice Layers, such as ❑ Type of related external databases (such as Access, dBase, or ODBC DSN) ❑ Database table names, ❑ Field names, ❑ SQL expression (preceding the WHERE clauses and ❑ Complex query parameters that MoISA.exe uses to create a query. A maximum of ten layers can be designated as Choice Layers and up to 100 fields can be displayed per layer. 178 057 Chapter 2 Quick Start 13 Note: You can change the field display limit by modifying the constants declared in the Visual Basic file Definitions.bas and then recompiling the application. Class Layers Class Layers are used by MoISA.exe to define layers that are used by MoISAexe to change thematic classification. For example, the Demographic Display module uses several layers that contain demographic attnNft data. You can use one of the Class Layers to create your own thematic map, based on selected fields, a classification method, and the number of classes you want to display. You define values for Class Layers in the configuration file. Selector Layers Selector Layers are used by MoISAexe to select feat<ure(s) from the Choice Layer. The feature you select in the Selector Layer is used as a shape to select features from the current Choice' Layer. You can also define the values for Selector Layers in the module's configuration file. Map Sets For the General Map Display module, layers are grouped into pre -defined map sets. You can also define a map set on the fly from the browser by allowing users to toggle a layer's visibility. Each pre -defined map set contains only layers that fit that map set's design. For example, a hydrography map set would not contain layers with transportation featru+es. You can define which layers should be displayed when a map set is active from within the configuration file. Now that you have a basic understanding of the components behind the scene, follow Tutorial 1: Setting W MapObjects ISA, to set up and experiment with it from your site. Tutorial 1: Setting up MapObjects ISA This tutorial teaches you how to run MapObjects ISA using the sample data provided This will help you to experiment with MapObjects ISA and to decide which of the five modules you wish to implement at your site. 19 058 ATTACHMENT 2 February 1, 2000 JN 99.264.00.35 Mr. Britt Wilson, Management Analyst City Manager's Office City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Regarding: Geographic Information System Assistance Dear Britt, I thought our meeting yesterday was productive. Based on needing easy access capabilities for City staff in general, more detailed capabilities in Community Development and Public Works, various types of data work, and on -site assistance to augment City staff (to include on-the-job training), I believe the following solution is appropriate: Install Internet Starter Applications (Internet or Intranet) $ 17,500 Parcel Query Map Production Mailout Notification Demographic As discussed, the fifth application, `Site Selector', while intuitive to use, depends on what City staff perceive as desireable to select for, and what criteria will be used for the selection. Implementation is site -specific and will be completed on a `time and materials' basis, if desired, as part of the on -site assistance mentioned below. County Data (Subscription Service) $ 4,500 (parcels, centerlines without address ranges, and a number of additional data layers) GDT Data (street centerlines with address ranges) $ 600 ArcView (three copies) $ 2,745 ArcView Workshop (allowing three days — mix and match staff) $ 3,000 `Facilities' Enhancement to Starter Applications $ 2,500 We produced and have available a `sixth' applications for querying data such as Water, Sewer, Storm Drain, Street Lights, and Street Centerlines. On -Site Assistance (in addition to ArcView workshop) 9,000 180 059 ArcView installation Training of focused needs as requested (if no formal training as above) Assist data download from the County Data checking (QA/QC) Data conversion (Mapinfo/AutoCAD to ESRI formats [shapefiles/coverages]) Data automation (new map layers) Database linking (business license? Sales tax rebate sources? MetroScan? etc.) Exhibit preparation Etc. Total $ 39.845 Note: Puchase agreements would be separate for the County ($4,500 for the subscription service) and for A.C.T. ($35,345 for the remainder). Currently, since Chris and Jerry have a working knowledge of ArcView, my thinking is to have Jay Seckman tutor them as desired and necessary for the $3,000 indicated. In this scenario, the $3,000 effectively gets added to the $9,000 for on -site assistance and the resultant $12,000 really equates to 12 weeks of assistance at one day per week (if we start the middle of February, this takes us through the first week of May — towards the end, to stretch assistance into June, we might go to one day every other week). Alternatively, we could have a formal ArcView training for the $3,000 for up to six students. This would be a two day training followed by a one day workshop. This would require materials at $75 per student (I haven't allowed for up to $450 in materials in the above scenario). Again, however, most staff will be handled with the `Starter Applications' which require little or no training. As we discussed today, there are few staff available who would need the more detailed ArcView, and I believe the workshop oriented training as part of the on -site assistance to solve focused needs should suffice. We are pleased to provide this information for your review and look forward to working with City of La Quinta staff to quickly implement an understandable, cost-effective, and functional GIS. Thank you for this opportunity and please let us know how best to proceed. ` Sincerely, A.C.T. GIS, Inc. William L. Matteson Principal 181 non _._ ESRI s�gEc .r ;L14 i�.S f 4 ss,.. ...s Lio #1&4-:►= "#Ifl:JdaIaAT= ESRI GIS Software: Helping Design Tomorrow's Cities Today Local government professionals have always been involved in developing communi- ties we would all want to call home. Originally, this meant designing and maintaining cities and counties through land use regulation and infrastructure support. Agencies have had to balance the needs of residential neighborhoods, agricultural areas, and business concerns. Now, in Since 1969, ESRI has been addition to that complex challenge, local governments must factor the requirements helping people solve real- of a growing list of regional, state, and federal agencies as well as special interest groups into their decisions. world geographic problems. Rapidly changing economic conditions have further complicated the process by threatening the funding needed to carry out these functions. To date, local govern- ments; have been right -sized, been downsized, and had their budgets drastically cut geoprocessing tools, is while trying to maintain service levels. Information technology, especially geo- wholly dedicated to GIS graphic information systems (GISs), has proven crucial in helping local governments cope with this environment. technology. ESRI® software solutions have helped planning, building and safety, public works, and engineering professionals meet or exceed the demands placed on them. ESRI Today more than 100, 000 software is the number one choice of local governments for their mapping and organizations around the analytical needs. Using GIS software from ESRI, local government staff have world use ESRI software discovered how traditional tasks can be performed more efficiently and how some tasks previously impractical or impossible can be easily accomplished. because it utilizes the leading ideas in technology for geographic information management. Here are a few of the benefits of using GIS in local government: • Increase efficiency. • Save time. • Generate revenue. • Provide decision support. • Improve accuracy. • Manage resources. • Automate tasks. • Save money. 183 ' Managing the Development Review Process with GIS GIS has expanded from a niche technology used by specialists to an integrated information technology used throughout the organization. While demand for staff who specialize in GIS persists, numerous community de --a public works professionals are embracing GIS as a basic doing business. ESRI supports both approaches with cc support of GIS professionals performing georeferenced and easily customized tools for the pervasive use of GIS across disciplines to improve efficiency and centralize information. The development review process assures that plans for development adhere to federal, state, and regional requirements as well as protect citizens from environ- mental or public safety hazards and support progressive economic development. Community development and public works agencies are integrating ESRI software solutions as a central component in the development rev process. ESRI's GIS software has functionality that follows the process —such as mapping, site review, notification, analysis, and environmental review —that make up the development review process. GIS integrates and streamlines processes between different departments. ESRI's GIS software, the next step in the evolution of information technology, streamlines the development review process through sharing data. Using a central information base eliminates problems caused by conflicting data. GIS helps coordinate the development review process allowing departments to share data and review projects more rapidly. By integrating GIS with local government processes, staff can • Streamline processes. • Track projects. • Create an information base. • Perform joint project analysis. • Share information resources. • Reduce redundant data sets. n59 ESRI GIS for Planning Planning seems simple enough: design the ideal commu- nity then develop regulations to ensure design goals are met. Reality is far more complex. Today, planning for local governments means dealing with constant change. Planning professionals have the technical expertise, political savvy, and fiscal understanding to translate a vision of tomorrow into a strategic action plan for today. Front Counter GIS promotes a good public image of the department. Armed with GIS tools from ESRI, staff members can quickly access information on parcel maps, environmentally sensitive areas, zoning, permit status, and other planning information. Case Study Creating a Livable Plan for the Future Though only 3,500 people lived in Spanish Springs, Nevada, in 1990, at the current growth rate the popula- tion will top 23,000 by 2015. Jobs in nearby Reno have drawn people to the area. Employment is strong, but over 40 percent of the jobs created are in the service sector, where salaries are generally lower. Unable to afford housing in Reno, these workers have moved to neighboring communities like Spanish Springs. If the community was allowed to grow in a haphazard fashion with no comprehensive plan, Spanish Springs Requirements handed down from federal and state regula- tory agencies; regional economic, air quality, housing, and transportation boards; and an increasingly active public have made this job even more challenging. Literally thousands of local government organizations are embracing GIS tools from ESRI as a means of meeting these demands while dealing with limited funding and staffing. might turn into a maze of housing tracts, strip malls, and congested roads. That nightmare will never happen according to Cynthia Albright, growth management planner for Washoe County. Albright has worked with local residents to develop a 20-year plan that will ensure the community grows in a way that preserves its rural character while providing appropriate housing and adequate public services. The first step in creating the plan was mapping all the land in Spanish Springs that was unsuitable for development due to topography or location in a floodplain or wet- land. Next, publicly owned land and existing housing were mapped. The remaining land was suitable for development. Maps showing these areas were printed and used at public meetings where planners and the public determined where additional housing, businesses, and other development should be located. This information was digitally entered in the GIS and the resulting maps were distributed among the Current Planning Current planning requires evaluating present conditions, identifying problem areas, and managing change. The mapping functions of GIS illustrate relationships between various parts of the community to planners and residents alike far more easily than paper maps or design guidelines. Comprehensive Planning Comprehensive planning is an ongoing process of goal setting and problem solving. ESRI GIS software supplies a suite of powerful tools to capture, inte- grate, and leverage large and disparate data sets. These tools help planners analyze problems more quickly and thoroughly, formulate solutions, and monitor progress toward long-term goals for the community. It is no wonder that ESRI's software solutions have been adopted by more planning agencies than any other GIS software. By integrating and organizing information spatially, planners can get a broad view of the current situation and more accurately assess the future. GIS software lets you analyze more scenarios more quickly, giving decision makers more choices. County agencies responsible for building Spanish Springs' infrastructure —the roads, sewers, parks, schools, and other public facilities —that future residents would need. Based on these maps, each agency determined where and when new facilities should be built. Using GIS, new information and changes in plans are easily incorporated in the master plan. The County currently revises the plan for Spanish Springs every five years to accommo- date the growth and changing concerns of the community. "The personality of the valley changes as it grows," says Albright. GIS makes it easier to plan for that growth. 65 ESRI for Building and Safety Professionals The mission of building and safety professionals is clear: promote an acceptable community environment for citizens and protect the public interest during the development of property. The needs of maturing and emerging residential neighborhoods must be balanced with those of business and agricultural areas. Meeting these needs involves permit assistance and track- ing, field inspection, code enforcement, and policy develop- ment for community design standards. Case Study Building departments worldwide use ESRI's GIS software with custom solutions from established business partners to solve these problems. This enabling technology allows building and safety personnel to review emerging trends while streamlining business processes and maintaining good service levels. Administrative Support Building officials must answer the public demand for less bureaucratic red tape as well as help create livable and sustainable communities. ESRI has a complete suite of affordable GIS software solutions for geographically managing, analyzing, mapping, and reporting information. GIS can be used to review policies such as establishing moratoriums or identifying areas of substandard building construction. Using ESRI software with leading business partner solutions shortens the development review process and can improve the overall performance of the department by more efficiently handling projects. Community Development Land Use/Permit Management System The City of Aspen and the County of Pitkin, Colorado, combined forces to create a land use and permit man- agement system that coordinates the building permit process with other government departments. The system routes the approvals of departments and confirms the completeness of requirements prior to permit issuance. The system creates management reports of time spent and fees charged for building permits and inspections. Managers can use reports to evaluate staffing levels and compile reports for budget requests. ArcView® GIS software was used to integrate information and provide an easy -to -use interface that allowed staff from all departments to query the system on the status of requests. Coordinating efforts across the organization avoids procedural "train wrecks." Planning staff use the system to manage the building permit process more efficiently. Cost savings estimated at approximately $75,000 will be realized through more efficient use of existing staff while maintaining the present level of service to citizens. The system also aids in long-term planning. Five-, seven-, and ten-year projection reports on the development potential for various regions in the City and County can be generated. The system incorporates functional- ity from several programs. Eden Systems Permits & Inspections, INFORMIX Online relational database, and GIS mail merge applets are linked to ArcView GIS. ArcView GIS uses spatial data from ARC/INFO® generated shapefiles. Hardware for the system consists of a Permit Assistance and Tracking Effective counter technicians are vital in developing a positive image for your department with developers, business owners, and community residents. Public information counter applications developed using ESRI software let counter personnel rapidly retrieve accurate information for topics ranging from parcel size to school districts. ESRI solutions automate many of the most time- consuming and labor-intensive tasks. Building and plan check fee calculations, address assignment, and report production can all be handled rapidly and accurately using GIS. Projects can be tracked throughout their life cycle and progress and fees monitored. Field Inspection and Routing ESRI software teamed with business partner solu- tions can efficiently route inspectors and speed collection and entry of information from the field. Use GIS to coordinate the collection of all types of data from field inspection notes to letters and other communications. More effective routing and reporting means more productive field work and reduced work backlogs. Sung' SPARCServer 20 with a Solaris NIS+ network operating system. Future enhancements to the system will use Eden Systems' InForum Gold, an end user product written in Delphi3 from Borland. InForum Gold embeds MapObjects in the application. The Community Development Land Use/Permit Management System promotes fair and effective regula- tion of development throughout the City of Aspen and Pitkin County. As part of an enterprisewide GIS approach, the following Code Enforcement Effective code enforcement preserves community aesthetics and enhances property values. ESRI's GIS tools enable building officials to respond proactively and prevent neighborhood deterioration. Complaints, parcel information, past work orders, demographic trends—GIS can process all these data. Quickly generate maps and reports for presentations to community groups and elected officials. ESRI provides powerful analysis tools so building officials can maintain and improve the quality of communities through code enforcement. departments are expected to use the Land Use/Permit Management System: uhJCovneY � Oipre6m C1h/Car�tY Emikad M.da►�.p..�m.Rs ,� 'ter �. " �'��.;!"dr�tfo.+�yr•$ ._ ,�,..,�:_►;sni,+awoty tom• y�Ir�-rpWtiMN r " _ +CIFi►lCwitY r�� ESRI for Engineering and Public Works Professionals Public works and engineering professionals keep our cities and counties moving. They maintain land records, keep traffic flowing, design utilities, and protect the environment. These complex and crucial tasks require powerful and sophisticated tools. ESRI provides the GIS software tools infrastructure managers need to map, plan, and analyze. Historically, engineers and public works professionals have embraced technological advances to build a more efficient infra- structure. ESRI provides the next step in the evolution of infrastruc- ture management technology whether you are looking for accurate mapping tools, moving beyond traditional computer -aided design (CAD) tools, or integrating modeling into your master plans. Survey Mapping ESRI software can integrate existing CAD files with other spatial and tabular data and let you maintain data cen- trally. This makes data sharing between departments easy, and allows projects, whether public or private, to be tracked throughout the development cycle. The integra- tion of GIS into traditional cadastral and survey mapping leverages the latest in advances in geodetic control through use of • Coordinate Geometry (COGO) • Remote Sensing • Photogrammetry • Digital Orthophotos • Global Positioning Systems (GPSs) Tlraffic and Street Management Designing and maintaining street networks is a complex and serious responsibility. Local government agencies use GIS to plan and manage all the myriad of tasks required to maintain safe streets. Maintenance and Service Program Management Local governments can use GIS to schedule and route crews for tasks such as graffiti abatement, weed control, road repairs, and tree trimming. Easily track the status of infrastructure components, prioritize jobs, and create efficient work plans and routes for crews. ESRI supplies solutions for more public works and engineering disciplines than any other mapping or analysis software available. t. 18r1 068 Case Study Association of Oregon Counties Shares Road Program Information The Association of Oregon Counties (AOC) was organized in 1906 by a group of county judges interested in providing a forum for informa- tion sharing and consensus development. The AOC is using the latest technology to continue this tradition of information sharing. The organization has developed a MapObjects GIS viewer that maps data from the Integrated Road Information System (IRIS) program. IRIS provides inventory, management, cost accounting, and maintenance information for county roads. In addition to providing customized maps showing information from all IRIS modules, this MapObjects application lets counties export tabular data as shapefiles for inclusion in individual county geographic information systems. The Windows version of the IRIS program, developed using Visual Basic 5 and Access, has four text -based modules: Road Inventory System, Pavement Management System, Cost Accounting System, and Maintenance Management System. The Road Inventory System has 42 different feature classes such as surface types, miles of roads, and culverts. Roads are broken down into management sections of one -quarter to one-half mile of homo- geneous pavement. This module provides detailed descriptions of the road network. The Pavement Management System uses an indexing system with a scale from one to 100 to rate the condition of each pavement section. The Cost Accounting System tracks costs on an activity basis and provides predefined reports, customized reports, and an integrated spreadsheet for graphing capability. The Maintenance Management System lets users define activities and relate them to resources available and estimated cost to let public works departments plan more realistically. The GIS module uses AutoCAD® files or ARC/INFO street network files and integrates the information from the other four modules. Information for each segment is color coded. Point data concerning signposts, accidents, and other information can be displayed for each segment. The entire GIS map viewer is data driven. Maps are created to order by users. The module presents users with a menu of all available features. Users pick the features of interest, and the program generates a map displaying just these items. The overhead on the machine is lowered because only specifically requested items are queried and displayed. "The big things were, first, the speed of MapObjects. From a display standpoint, there isn't any product out there that can touch it. Second was that approxi- mately 80 percent of the counties that were going to be using the program were already ARCIINFO users. " Larry Harker, IRIS Manager for the Association of Oregon Counties 190 f &I Getting Started ESRI Software Can Grow with Your Needs ESRI's family of integrated software solutions lets you tailor the scale and complexity of your. GIS to your needs and budget. Project GIS Often, GIS starts in one department on a stand-alone personal computer. ArcView GIS is ideal for project -level mapping and analysis and can be linked to other personal computer applications. Out -of -the -box functionality and easy integration of data sources mean you can be up and running in a short time. Departmental GIS Success with one project usually leads to more projects within a department. ESRI lets you integrate data from different projects and legacy systems. ArcView GIS functions both as a stand-alone application and as a client on a network. Data can be maintained centrally in ARC/INFO. Enterprise GIS Link GIS applications throughout your organization for enterprisewide GIS. Realize economies of scale by maintaining GIS data sets centrally. ArcView GIS and MapObjects provide customizable, readily accepted interfaces for applications. For large geographic data sets, Spatial Database Engine' (SDE-) gives all users in the organization rapid access to geospatial data. Societal GIS Share data and applications across government Intranets or with the public on the Internet using ESRI's Internet Map Server technology. ArcView Internet Map Server lets you publish any ArcView GIS map quickly without any programming by using MapCafd—, a ready -to -use Java applet. Completely customize Internet map applica- tions using standard programming environments such as Visual Basic with MapObjects Internet Map Server. 191 070 Societal GIS for Local Government Map Your Community on the Internet The Internet is changing the way local governments do business. More and more communities are embracing ESRI's Internet Map Server technology to extend govern- ment services. Combining the power of Internet and GIS technologies, governments provide vital information to citizens, consultants, and businesses 24 hours a day. Spatially enabled local government Web sites improve customer service and help create a more productive, efficient, and open organization. ESRI on Your Intranet Many governments are discovering how effectively they can share information throughout the organization using GIS on an Intranet. ESRI's Internet technologies are quick to assemble and deploy, incorporating standard interfaces and programming environments to create applications that deliver spatial data throughout an organization. ESRI products work together sharing data sources with the right functionality for your needs today and tomorrow. Public Information Services Local governments can use Web sites with mapping capability to • Educate the public on county and municipal policies. • Provide standard maps such as zoning and the General Plan. • Extend demographic statistics. • Provide development status reports. ESRI solutions improve customer service contradicting stereotypes of bureaucratic unresponsiveness. Economic Development An effective Web site with either MapObjects or ArcView IMS applications can serve as a virtual community brochure. GIS-enabled sites can offer property search, regional attraction, and real estate site selector applications that encourage businesses to relocate and tourists to visit. 192 07 Case Study The City of Ontario Uses the Web To Empower Citizens The City of Ontario, California, teamed GIS technology with the Web to provide quick, easy access to City government information. This new way of empowering citizens grew out of a simple question City staff kept hearing over and over again: "Where do I vote?" On election day, the Ontario library staff were routinely inundated with phone calls from residents needing to know where to vote. These callers had lost the sample ballots that included the address of their local polling place. In 1994, a stand-alone ArcView GIS application was developed that helped librarians look up polling information more easily. However, for the election of November 1996, the GIS Department had a more ambitious solution. The GIS staff developed a simple dynamic mapping application for the Web using MapObjects and MapObjects Internet Map Server. This application uses a person's address to determine the correct polling place, then presents the address of the polling place along with a map of its location. residents calling for information was tremendous. The four employees assigned to help people find polling places fielded 400 phone calls in four hours. This application was developed for public access via the The polling place application was just the beginning. query from the City's City's Web site, for City staff The GIS Department has developed applications for Parcel search, site selection, and development status Intranet, and for City Clerk employees who answered information.public phone calls. The total time to develop the applica- tion was four days. Improve public access to local Though the number of hits to the City site was not government information and services with recorded, the savings in time for City staff helping Internet applications such as • Parcel search utility --Use a street address to find parcel information. • Site selector —Search for sites suitable for development. • Development status utility —Get information about current status, start date, and completion date for a project. • Infrastructure utility —Learn what kinds of utilities are available for specific properties. • Elected officials —Determine the elected repre- sentative on the federal, state, and local levels for a given address. • Environmental districts —Search for floodplain, geologic hazard area, or endangered species infor- mation by location. 191 072 Data Sources Data are perhaps the most crucial consideration when implementing a successful GIS program. Fortunately, GIS strategies can incorporate data from a variety of sources. These include utilizing in-house staff, third party data providers, and governmental sources. Another often overlooked data resource is the legacy infor- mation created by an organization over the years. To decide whether or not these sources meet your needs you must consider your budget constraints, accuracy issues, source, currency of data collected, and finally how the data will be maintained. Data Integration: Bringing It All Together Local governments use GIS to directly access and manage data. It has been estimated that 80 percent of all data contain a geographic component —a street address, ZIP Code, state, or county location —that can link it directly to a map. ESRI software can map tabular data in Access, dBASE, FoxPro, ASCII, INFO, or any SQL or Open Database Connectivity (ODBC) database. Governments can leverage their investment in data by bringing the data together in new and exciting ways. In addition to accessing data from tabular databases, data can be added using scanning and digitizing. ESRI �Do-It-Yourself I Digitizing Key Entry GPS COGO Scanning CAD Data Private Sources h Third Party (ArcData) software tools make modifying or updating data easy. Powerful geocoding features automatically plot street addresses on a map and manage incorrect or misspelled addresses. ESRI's ArcData- Publishing Program provides a wide variety of ready -to -use, high -quality data sets from the world's top commercial data publish- ers. In addition to commercial data sources, image data, CAD drawings, GPS data, photogrammetry, and data converted from many industry -standard and govern- ment -supported formats can be readily incorporated in the GIS. 194 073 Integrating Computer -Aided Design Software with GIS Local governments use ESRI software to take advantage of their investments in CAD software, data, and training. ArcCAD® software is designed for the engineering professional who needs the power of GIS embedded within the AutoCAD® environment. The full tool set of AutoCAD can be used for data creation and editing, while ArcCAD adds analysis capabilities such as buffer and overlay tools. ArcView GIS, ESRI's desktop GIS solution, can utilize CAD drawings, images, SQL databases, ARC/INFO coverages, and many other data sources. This Windows -based application includes a CAD Drawing Reader, which directly reads AutoCAD DWG, MicroStation® DGN, and DXF files. Optional ArcView GIS extensions provide three-dimensional visualization and easy Internet publishing for CAD data. ARC/INFO, ESRI's full -featured professional -level GIS, can read and write CAD data in DXF and DGN formats. Layer/Level, handles, and entity type attributes of CAD data files can be used within a GIS environment. The ARC/INFO Open Development Environment (ODE) supports the use of Visual Basic and other standard development tools. Local governments can utilize their existing investment in CAD databases with the analytical and data management tools of GIS. SDE, an object -based system for managing large geo- graphic data sets, provides very fast retrieval of spatial information. With the addition of SDE CAD Client, MicroStation or AutoCAD applications can become clients of SDE as well. With SDE CAD Client, CAD data are made available through SDE to other non -CAD users in the organization. The ESRI Family of GIS Solutions ESRI has solutions that range from the desktop to the enterprise level. Each product is geared to a particular technical environment, but they work in an integrated and flexible manner designed to provide just the right soft- ware for your needs today with the ability to scale to meet your future needs. A common data structure is the foundation of this compatibility. . ArcView GIS ArcView GIS, the world's most popular desktop GIS and mapping software, places mapping and spatial analysis capabilities at your fingertips. ArcView GIS is easy to learn. Optional extensions add unprecedented power for geographic analysis on the desktop. Left: The AtrView 3D Analyst'" extension lets you see all the dimensions of your plan. Below: Manage street maintenance using ArcView GIS. 19G 075 ArcView GIS Extensions ArcView GIS software's extensible design makes it easy to add new capabilities when you need them. These optional extensions are plug -ins to ArcView GIS that you can load and unload while you work. ARC/INFO ARC/INFO is the de facto professional GIS in industry, government, and academia. Use ARC/INFO to automate, modify, manage, analyze, and display geographic data. Based on a relational design, ARCANFO provides hun- dreds of sophisticated built-in functions for sharing and processing geographic data, plus optional, fully integrated extensions for performing specific tasks. ARC/INFO runs on a variety of hardware platforms including Windows NT computers and UNIX workstations. ARCIINFO Extensions Extensions are fully integrated software packages that enhance the ARC/INFO data model to support specific applications. These optional programs provide additional modeling, analysis, graphics, scanning, and data manage- ment functionality. ARC/INFO Extensions LARC WORK" Network modeling and routing " Surface creation, storage, analysis, and display ID Raster geoprocessing GO "' coordinate geometry and survey datamanagement , Searming data entrys Graphics metarrie rasterizer m- Comprehensive spatial data management • 076 Spatial Database Engine Spatial Database Engine (SDE) is a high-performance universal spatial server matched with appropriate client software for each type of user. Designed with a cooperative client/server model, SDE has been optimized to provide best -in -class retrieval of spatial, CAD, and image data. Using SDE you can manage millions of spatial features in commercial database management systems (DBMSs) such as Oracle, Microsoft SQL Server, IBM DB2, INFORMIX, and Sybase. SDE CAD Client SDE CAD Client works with AutoCAD or MicroStation to allow you to store and retrieve CAD and GIS data from an SDE server. The dialog interface allows you to store objects from inside the host CAD program. Spatial and database queries can be performed on SDE features and CAD objects. ArcCAD ArcCAD software brings the functionality of ARC/INFO software to the AutoCAD environment, providing comprehensive data management, spatial analysis, and display tools. 198 077 PC ARC/INFO PC ARCM41F0® software offers sophisticated GIS software tools for the creation, editing, management, analysis, display, and mapping of geographic information. Data Automation Kit Data Automation Kit (DAK-) complements desktop mapping software by providing high -quality digitizing and data editing, topology creation, data conversion, and map projection capabilities. Internet Map -Server technology from ESRI lets you easily use data and applications together across your organization. 190 078 ESR/: A Company for the 21 st Century ESRI, world leader in the rapidly expanding field of GIS, has over 100,000 client sites worldwide. ESRI was founded in 1969 by Jack and Laura Dangermond as a consulting firm. It continues to be privately held and offers a complete suite of GIS software products; services to plan, implement, and maintain your GIS; and a wealth of data sources to power your GIS. ESRI's reputation is built on decades of experience helping businesses and organizations solve real -world problems using geographic information. ESRI continually strives to improve its products and services. ESRI's software is significantly more advanced than competitive products in both functionality and quality. Substantial software enhancements, new product features, innovative training courses, and continual application development services make ESRI your best choice for GIS today and tomorrow. provide you with a system that will help you accomplish tasks faster, easier, and better than by using any other system. " Jack Dangermond, ESRI Founder and President 079 For more than 25 years ESRI has been helping people manage and analyze geographic information. ESRI offers a framework for implementing GIS in any organization with a seamless link from personal GIS on the desktop to enterprisewide GIS client/server and data management systems. ESRI GIS solutions are flexible and can be customized to meet the needs of our users. ESRI is a full -service GIS company, ready to help you begin, grow, and build success with GIS. 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For the number of your distributor, call ESRI at 909-793-2853, ext. 1-1235, or visit our Web site at www.osri.com/international Copyright O 1998 Environmental Systems Research Institute, Inc. All rights reserved. In the United States and in some countries, ESRI, ARC/INFO, PC ARCANFO, ArMew, and ArcCAD are registered trademarks; the ESRI globe logo, the ARC COGO logo, the ARCANFO logo, the AmStorm logo, ArcExplorer, ARC COGO, ARC GRID, ARC NETWORK, ARC TIN, DAK, Spatial Database Engine, SDE, MepOblects, SlreetMap, 3D Analyst, MapCafd, ArcScen, AmPress, and ArcStonn are!!demarks; and ArcData, Oesh.com, and wwmesri.com are service marks of Environmental Systems Research Institute, Inc. Other companies and product mentioned herein are trademarks or registered f� trademarks of their respective trademark owners. 2 �a w . � SA* wrrawbsr.w No. GS-35F-SD88H <. Printed in USA �$ T4ht 4 4QK&rw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision PUBLIC HEARING: Improvement Agreement for Tract 28961, Brookfield Heritage Inc. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 28961, Brookfield Heritage Inc. None. None. Tract 28961 is located south of Avenue 54, and west of Madison Street, within the PGA West development (Attachment 1) and consists of 48 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of February 25, 2000, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (April 6, 2000), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 202 T: \PW DEPT\COU NC I L\2000\000307c. wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional Final Map approval. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 28961, Brookfield Heritage Inc.; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 28961, Brookfield Heritage Inc.; or 3. Provide staff with alternative direction. Respectfully submitted, z e__.. � � Chris A. Vog Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 203 L1 f T:\PWDEPT\COUNCIL\2000\000307c.wpd RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 28961, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 28961 is conditionally approved provided the subdivider submits all required items on or before April 6, 2000. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the 204 subdivider has completed the following requirements to the City Engineer's satisfaction. t, A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on April 6, 2000. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 7tn day of March, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell City Attorney 205 004 TRACT NO. 28964NT 1 1 .. o O Of w w w 54th AVENUE �o w l�o o w o Of TRACT NO.. z 28961Ln SOUTHERN HILLS CLUB AIRPORT HOUSED BLVD. 9 � WSJ so y z RIVIERA �F�S�OpF MERION COLONIAL [T HERMITAGE INTERLACHEN 58th AVENUE LAKE CAHUILLA COUNTY PARK VICINITY MAP NOT TO SCALE 206 1:\45804\MAPPING\VICINITY 2/17/2000 N WE COY OF WA IMAM MAW OF MUM. SWE OF CAIFO IR TRACT NO. 28961 MM A SUBONWB)ON OF LOTS 7. 6. 6. 35. 37 M 42 OF i a ND. 2,6{.i, PER MAP FLED M BDON = PAGES 37 INNIM SO MCUALAA: OF YAPS. CfF1 K REWlOIINOR OF NOW omm. cmFor16W1 MDS CONSULIMG .Mom, 1M)6 Al8fiNT NE HEREBY STATE THAT WE ARE THE OWNERS OF THE LAND INCLUDED WITHIN THE SUBDIVISION SHOWN HEREON: THAT WE ARE THE ONLY PERSONS NHOSE CONSENT IS NECESSARY TO PASS A CLEAR TITLE TO SAID LAID, THAT WE CONSENT TO THE MA10NC AND RECORDING OF PHIS SUBDIVISION AS SHOWN WITHIN THE DISIWC71VE BORDER LIE. WE HEREBY DEDICATE TO THE CITY OF LA OUNTA AN EASEMENT FOR PUBLC UTIUKS AND FOR RIGHT OF INGRESS AND EGRESS OF SERVICE AND EMERGENCY VEHICLES OVER THOSE AREAS DESIGNATED AS LOT 'A' (WEDGED F007), LOT 'B' (BELLERIIE), LOT 'C' (BAL1USIlOL). LOT b' ((BINGE BURN), AND LOT 'E' (ARONOWWC). THESE AREAS ARE RETAINED AS FWIVATE SiREET9 FOR OURSELVES. OUR SUCCESSORS, ASSIOEES, AND LOT OWNERS WHEN THIS TRACT. WE HEREBY RESERVE LOTS 'P AND 'G', FOR OPEN SPACE LADSCAPIK MAINTENANCE AND RECREATIONAL PlRFbSES FOR THE SIE BENEFIT OF OURSELVES, OUR SUCCESSORS, AS9fpiiS AND LOT OWNERS WITHIN THIS TRACT. WE HEREBY RESERVE LOTS 'H' AND 9' FOR COLF COARSE PURPOSES, FOR THE SOLE BENEFIT OF THE GOLF COURSE 000. ITS SUCCESSORS AND ASSIOEES. WE HEREBY WER FOR DEDICATION TO THE IMPERIAL IRRIGATION DISTRICT, AN EASEMENT, 10 FEET IN WIDTH ADJACENT TO LOT 'A' (NNGED FOOT) . LOT 'B' (BIELIFJIVE). LOT 'C' (BALTUSROL)L LOT b' (BRAE BURNT AND LOT 'E' (ARONOMNIC), AS SHOWN ON SAID MAP, FOR THE EXCAVATION. LAYING, CONSTRUCTION. INSTALLATION, MAINTENANCE, OPERATION. INSPECTION, REPAIR, REPLACEMENT. AND REMOVAL OF-EIECTRICAL LINES WIRES CABLES. DUCTS. SUPPORTS, FIXTURES. FACILITIES AND APPURTENANCES, WITH THE RIGHT OF INGRESS AND EGRESS OVER AND NTIN SANE FOR MAINTENANCE. OPERATION AND EMERGENCY VEHICUM W: HEREBY OFFER FOR DEDICATION 70 THE CITY OF LA GUINTA, AN EASEMENT, 10 FEET IN WIDTH ADJACENT TO LOT 'A' (WINGED FOOT) . LOT 'B' {BEIIERIVE), LOT 'C' (BALTUSROL). LOT b' (BRAE BURN). AND LOT 'E' (ARONONIWC). AS SHOWN ON SAID MAP, FOR PUBLIC UTILITIES. WE HEREBY OFFER FOR DEDICATION TO THE COACHELLA VALLEY WATER DISTRICT EASOAQNTS FOR DOMESTIC WATER LINE AND SANITATION PURPOSES OVER LOTS 'A' THROUGH V. WCLUSIWI DESIGNATED AS 'PRIVATE VREEP; AND THE 20' EASEMENT FOR SANITATION PURPOSES, AS SHOWN HEREON. DIE E:ASEIMTS SO DEDICATED INC-UK THE RIGHT TO EN70MM SAID LANDS, TO SURVEY. CONSTRUCT, RECONSTRUCT, LAY, RELAY, MAINTAIN, OPERATE, CONTROL USE AND REMOVE PIPE.UNES, FIXTURES AND APPURTENANCES, AND TO REMOVE OBJECTS INTERFERING NTH THE CMNUC710N, OPERATION AND MARTENANCE THEREOF, Wi HEREBY RESERVE THE PRIVATE STORM DRAIN EASEMENTS SHOWN HEREON FOR THE SOLE BENEFIT 0' "SELVES. OUR SUCCESSORS, ASSIGNEES AND LOT OWNERS WITHIN TINS TRACT WE HEREBY RESERVE THE PRIVATE IRRIGATION EASEMENTS SHOWN HEREON FOR THE SOLE BEREFT OF GURSELVM OUR SUCCESSOR% ASSIOEES AND LOT OWNERS WITHIN THIS TRACT. BROONFED NEW6TME. NQ. A CALFOMM OORPORAiWN E. DALE GLED - VICE PRESIDENT R. CASEY SCIINOOR - VICE PREMMT WOiL LAMD CONPORAMIK A DEIAWARE CORPORATION AS OPTIONOR UNDER MEMORANDUM OF OPTION AGREEMENT RECORDED AUGUST 28. 1096 AS M7 NEWT NO. 366167 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY. CALIFORNIA. LARRY E. UCHUTER - PRESIDENT Km DESERTT R."'I"IS M A DEIAWARE CORPORATION AS SUCCESSOR BY MERGER TO 16L PDA WEST CORPORATION. A DELAWAE CORPORATION. LARRY E UCIHUTER - EXECUTIVE VICE PRESIDENT NOTARY AMICKFDODADI c SEE BEET 2 SLO)I IM O !-5$—K t SEE BEET 2 cotw CAWS OF ACCEPUNCE L HEREBY, CERTIFY THAT UNDER AUTHORITY GRANTED TO ME BY RESOLUTION No, 711-241. DATED SPTEMBER 12, 1978. 1 ACCEPT ON BEHALF OF 7HE COACHELLA VALLEY WATER DISTRICT THE DEDICATION OF EASEMENTS FOR DOMESTIC WATER AND SAMTA71ON PURPOSES AS OFFERED HEREON. BY: BERNARDINE SUTTON, SECRETARY COACHELLA VALLEY WATER DISTRICT Qw W. Do= LSN63 Aloes SNEER' 1 OF 6 OHM AY AT Y. IN AT PACE AT THE REQUEST OF THE CITY CLM OF THE CITY OF LA GUINTA NO. FEE GARY L ORSO. COUNTY RECORDER BY: DEPUTY SUBDIVISION GUARANTEE BY. FIDELITY NATIONAL TITLE INSURANCE COMPANY I NOW SDITE THAT I AI A LICENSED LAND SAMM OF THE STATE OF CALFDRMA AND 7HO THIS MAP CONSISTING OF SIX (6) SHEETS CORRECTLY REPRESENTS A SURVEY MADE UNDER MY SUPERVISION DURING DECEMBER OF 1997. THAT ALL MONUMENTS SHOWN HEREON ACTUALLY EXIST AND THAT THEIR POSITIONS ARE CORRECTLY SHOWN, OR WILL BE N ACCORDANCE NTH THE TERMS OF THE MONI111ENT AGIRM NT FOR THE MAP. iFIE MOWUML7I7S WILL BE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. THE SRVEY IS TRUE AND COMP EIE AS SHOWN. DAIS , 2000 LAAO GARY W. DOWN L.S. 4693 EXP. 0/30/03 <i u 403 } fi * 4 No CITY ENomm STA I IBM STATE THAT I WARE EXAMINED THE WORM ANDS MAP OF TRACT NO, 2MI Cp19SR10 OF SIX (6) SLEET$ TWAT THE SRI IMSION S10WN HEREON 5 SUBSWNTWLY THE SALE AS IT APPEARED ON THE TENTATIVE MAP NO ANY APPROVED ALTERATIONS THEREOF, THAT ALL PROVISIONS OF THE S11BD11ASION MAP ACT AND ANY LOCAL ORDINANCES APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP NAVE BEEN COMPLIED NTH. DAZE: , 2000 CHRIS A VOGT R.C.E. No, 44250. EXP. 6/30/01 CITY ENGINEER. CITY OF LA OUNTA CRY 9gra on STAW]DR I HEREBY STATE THAT I HAVE EMAMINED CONSISTING OF NUAI MAP OF TRACT NO. 28961 CONSISTOF SIX (6) SHEETS AND I AM SATISFIED THAT SAID YAP IS TECHNICALLY CORRECT. DATE , 2000 ERIC A NELSON P.L.S. 5663 EXP. 9/30 0 ACTING CITY SURVEYOR i I. HEREBY. CERTIFY THAT UNDER THE AUTHORITY GRANTED TO ME BY THE BOARD OF DIRECTORS OF THE IMPERIAL IRRIGATIONAL DISTRICT. PER RESOLUTION N0. 15-90. DATED MARCH 22, 1990, THAT I ACCEPT ON BEHALF CIF SAID DISTRICT, ITS SUCCESSORS OR ASSDNS, THE DEDICATION OF EASEMENTS FOR ELECTRICAL POWER FAOU7ES AS OFFERED, HEREIN. DATED: BY SUPERINTENDENT. GENERAL COACHELLA VALLEY POWER DIVISION AX CMLM WS aWIN ICAIE 1 HEREBY CERTIFY TAT ACCORDING TO THE RECORDS OF US OFFICE, AS OF THIS DATE, THERE ARE NO LENS AGAINST THE PROPERTY SHOWN ON THE WITHIN MAP FOR UNPAID STATE. COUNTY. MUNICIPAL OR LOCAL TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAMES, EXCEPT TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES NOW A LEA, BUT NOT YET PAYABLE, WDCH ARE ESTIMATED TO BE S PAS.. MCDOINELL DATE COUNTY TAX COLLECTOR DEPUTY TAX BOND CFR1F1(`.ATE I HEREBY CERTIFY THAT A BOLD IN THE SUM OF I HAS BEEN EXECUTED AND FILED NTH THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERBDF, CAFONWA. CODITONED UPON THE PAYMENT OF ALL TAXES, STATE, COUNTY. MUNICIPAL OR LOCAL AND ALL SPECIAL ASSESSMENTS COLLECTED AS TAMES, W IC H AT 111E TIME OF FLING OF THIS MAP 97H THE COUNTY RECORDER ARE A LIEN AGAINST SAID PROPERTY BUT NOT YET PAYABLE AND SAD BOND HAS BFFA DULY APPROVED BY SAID BOARD OF SUPERVISORS DATE CASH TAX BOND GERALD A. MALONEY PALL MCDONNEIL KERN OF THE BOARD OF SUPERVISORS COUNTY TAX COLLECTOR BY: OEPIUTY BY: COY CLE" STAIDW DEPUTY I, JU E 5. GREEN, CITY CLEAR AND EX-OMW CLEAN OF THE CITY COUNCIL OF NNE CITY OF LA QUINTA, CAIFORWA, HEREBY STATE THAT SAID CITY CO1NM AT ITS REGULAR MEETING HELD ON THE -DAY OF 2000. APPROVED THE WITHIN MAP OF TRACT MAP NO. 26961 AND AACCEPTS THE 10 FOOT PUBLIC UTILITY EASEEMENT AND THE EASEMENT OVER LOTS 'A' TROUGH 'E', INCLUSIVE, FOR S t%CE AND EMERGENCY VEHICLES, DATED JUNE S. CITY OLETR AND EX-OFFICIO CLERIC OF TE CITY OF LA QUNTA MENT 2 207 w NNE CM OF 1A OI M MW OF Ra IMM = OF CA1 MM SHEET 2 OF 6 SHMM TRACT NO. 28961 OW A SUBOW N OF LOR 7. S. 0. 35, 37 NO 42 OF VW NO. 21"4 PER MAP FLED N OW 203. PROFS 37 11yi0 W SO NCLU9IYE OF MAPS. OFFKK RECOI 11 OF N1EA9E1E MR. QUOIrM INS CONSUL= dANUARI. Im OINK W. DOIOCII L.Sd1Nl3 SMAK � NOTARY A MONSDOW PURSUANT TO SECTION U439 OF THE SUBDIVISION MAP ACT, THE SIGNATURES OF THE FOLU NNG STATE OF CAUFdBNA )SS OWNERS OF EASEMENTS AND/OR OTHER INTERESTS HAVE BEEN OMITTED. COUNTY OF AN EASEMENT GRANTED TO COACHELA VALLEY WATER pSiRICT. FORMERLYCOACIELLA VALLEYCOUNTY ON TW_DAY OF 2= BEFORE ME A NOTARY PUNK IN AND fGR STATE APPEARED PERSONALLY TO WAIM DISTRICT, N FAVOR OF THE PUBLIC FOR PUBLIC ROADS AND RIGHTS OF WAY HERETOFORE ROVSAID HBASISPERSONALLY ME/PROVED ON THE BASIS OF SATISFACTORY EVIDENCE, TO BE THE PERSONS WHOSE NAMES ARE ESA ACCEPTED FOR PUBLIC USE, AND ALSO ANY AND ALL PRIVATE EASEMENTS AND RIGHTS OF WAY FOR SUBSCRIBED TO THE WI1F11N INSTRUMENT AND ACKNOWLEDGED TO YE THAT THEY E)ffCIllm THE ROADS, PIPE LINES DITCHES, AND CONDUITS ON. OVER. UNDER OR ACROSS THE HEREIN DESCRIBED SAME N THDR AUTHORIZED CAPACIIES, AND THAT BY WEIR SIGNATURES ON THE INSTRUMENT THE PROPERTY. EXISTING FOR THE PURPOSE OF INGRESS AND EGRESS FROM OTHER LANDS BY MEANS OF PERSONS OR THE ENTITY UPON BEHALF OF WIN THE PERSONS ACTED, EXECUTED THE INSTRUMENT. SUCH ROADS AND FOR THE PURPOSE OF CONVEYNG IRRIGATING AND DOMESTIC WATER TO SUCH OTHER LANDS BY MEANS OF SUCH PIPE TIES, DITCHES OR CONDUITS WITNESS MY HAND: NATION N THE PATENT FROM THE UNITED STATES. AS FOLLOWS: 'SUBJECT TO ANY VESTED AND ACCRUED WATER RIGHTS FOR MINING, AGRICULTURAL. MANUFACTURING OR OTHER PURPOSES, AND RIGHTS TO DITCHES AND RESERVOIRS USED IN CONNECTION NTH SUCH WATER A NY PRINCIPAL PLACE OF BUSINESS SIGNNOTARY RIGHTS, AS MAY BE RECOGNIZED AND ACKNOWLEDGED BY THE LOCAL CUSTOMS, LAWS AND DECISIONS OF PUBLIC IN AND FOR SAID STATE IS IN -COUNTY COURTS AND RIGHTS OF WAY FOR DITCHES OR CANALS CONSIRUCTED BY AUTHORITY OF THE UNITED STATES', RECORDED DECEMBER 21, IBM. IN BOOK 3, PACE 348 OF PATENTS MY COMMISSION EXPIffS; THE UNITED STATES OF AMERICIL, HUM OF AN EASEMENT FOR WATER PIPELINE RECORDED SPTEMBER 23. 1949 IN BOOK 1110. PAGE 270 OF OFFICIAL RECORDS. KSL LAND I CORPORATOR, HOLDER OF EASEMENTS RECORDED DECEM BER 20. 1/95 AS INSTRUMENT NO. 422416 OF OFFICIAL RECORDS KSL DESERT RESORTS, INC., HOLDER OF AN EASEMENT FOR ACCESS, RECORDED ARIL 8, 1296 AS INSTRUMENT NO. 125M OF OFFICIAL RECORDS. SOUTHERN CALIFORNIA IA GAS COMPANY, HOLDER OF AR EASEMENT FOR PIPE LINES, CONDUITS AND OTHER APPURTENANCES, RECORDED DINE 27. 1996 AS INSTRUMENT NO. 2393S3 OF OFHOAL RECORDS KSL DESERT RESORTS, Wt. HOLDER OF EASEMENTS FOR THE ACCESS. INGRESS AND EGRESS OF MY CARTS, GOLF COURSE MAINTENANCE %VICLES. AND OTHER RELATED GOLF COURSE EQUIPMENT. RECORDED AUGUST 28, 1996 AS NSMIMENT NO. 366164 OF OFFICIAL RECORDS KSL LAND CORPORATION. HOLDER OF EASEMENTS FOR INGRESS AND EGRESS OW R PRIVATE STREETS AND COMMON LOTS ENCROACHMENT OF GOLF BALLS, AND UTILITY EASEMENTS. RECORDED AUGUST 28. 1995 AS INSTRUMENT NO. 366165 OF OFFICIAL RECORDS. OIL. MINERALS AND HYDROCARBONS RESERVED BY KSL LAND CORPORATION N GRANT DEED RECORDED AUGUST 28, 19/6 AS INSTRUMENT NO. 36616S OF OFFICIAL REDOES BROOKFIELD HERITAGE, INC.. HOLDER OF EASEMENTS FOR STORM DRAIN PURPOSES, RECORDED AUGUST 28. 1998 AS INSTRUMENT NO. 386165. OF OFFICIAL RECORDS CENTEX HONES, HOLDER OF EASEMENTS FOR STORY GRAIN PURPOSES, RECORDED OCTOBER 28. 1998 AS INSTRUMENT NO. 465909, OF OFFICIAL RECORDS NOTN11f AOOIDyE akeff STATE OF CALIFORNIA ) S.S. COUNTY OF ) ON THIS_ DAY OF , 2000. BEFORE ME A NOTARY PUBLIC IN AND FOR SAID STATE PERSONALLY APPEARED PERSONALLY KNOW 70 ME/PROVED ON THE BASS OF SATISFACTORY EVIDENCE, TO BE THE PERSONS VAIOSE NAMES ARE SURSW49M TO THE WTHIN INSTRUMENT AND ACNONIDOED TO TIE THAT THEY EXECUTED THE SAE N THEIR AUTHORIZED CAPACITIES AND THAT BY THEIR SIGNATURES ON THE INSTRUMENT THE PERSONS OR THE ENTITY UPON BEHALF OF WHICH THE PERSONS ACTED. EXECUTED THE INSTRUMENT. WITNESS MY HIND: SIGNAL NOTARY PUBLIC IN AND FOR SAID STATE NOTARY ACINONFDOIL011T STATE OF CALIFORNIA I S.S. COUNTY OF MY PRINCIPAL PLACE OF BUSINESS IS N COUNTY MY COYMSSION own - ON THIS -DAY OF , 2000. BEFORE TIE A NOTARY PUBLIC N AND FOR SAID STATE PERSONALLY APPEARED PERSONALLY KNOWN TO ME/mtm ON OE BASS OF SATISFACTORY EVIDENCE. TO BE TINE PERSONS mm NAMES ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT THEY EXECUTED THE SAVE N THEIR AUTHORIZED CAPACITIES, NO THAT BY THEIR SIGNATURES ON THE INSTRUMENT THE PERSONS OR THE ENTITY UPON BEHALF OF WHICH THE PERSONS ACTED. EXECUTED THE NSIRIIMENT. WITNESS MY HAND: SIGNAL NOTARY PUBLIC N AND FOR SAID STATE. NOTARY AcmKolDOwIT STATE GR CALIFORNIA COUNTY OF MY PRINCIPAL PLACE OF BUSINESS K L4CONTY MY COMMISSION OWES: - ON THIS -DAY OF . 20M BEFORE ME A NOTARY PUBLIC N AND FOR SAID STATE PERSONALLY APPEARED PERSONALLY KNOWN TO ME/PROVED ON THE BASS OF SATISFACTORY EVIDENCE, TO BE THE PERSONS WHOSE NAMES ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT THEY EXECUTED VIE SAVE N THEIR AUTHORIZED CAPACITIES. AND THAT BY THEIR SIGNATURES ON THE INSTRUMENT THE PERSONS OR THE ENTITY UPON BEHALF OF WHICH THE PERSONS ACTED. EXECUTED THE INSTRUMENT WITNESS MY HAND SGNA MY PRINCIPAL PLACE OF BUSINESS NOTARY PUBLIC N AND FOR SAID STATE IS N COUNTY MY CmNSSON ENURES: Nw N M M OF V WJWK CUM OF NI UMF. SdgE OF CMEORM OW 3 OF 6 SiEEM TRACT N0, 28961 II= CONK%= Amm. Im am W. OOIaCII LSAW SME 1'-200- QumE AE IEYNd 410AM MAeN ME NASD ON AE AtS1' AM OIL 41. CE AE IIRRMNT CUMBER CF 9EC11011 7S. IONIAA' / /37 RARE OI eAT. S & PAt Aror IEIFIAEE OdM1Y.N0/fONlk AID R 0O1awa OF WPS. IRD01O/ OF I ♦ I I I I I I I II 1 I��I -"TTTrRACT ND T // 1\I II t x of Op.' � 1an OILM PER WW to. ENO //L YN//iM5 9gM1 'g'i 9YlL AtE N M7CdI011M:E rN K 001/1- IFMIRIOR /C:E1181E f0R A[/ WP. IMffi OIIF1NlSE MRED. i I - Ntn am a WOO. PER ILL 100m-ft -M MOM loom [ [ - NnMB Rm a wa Pet ua V#/N-u -M mom mm LDT 3e () - MOM RA: a K4L Pet t♦a W/1641. wEm N1UM "M � ND. 21843 IM MICE IW CCREMt/ A M/�lel 101/ Mo / LAWS uXL SHEET 6 /\ I 31; 3 IDT 88 az / TRACT ND. n43 \ „ X Ma 2DS i 31-M �y 35 µ>� /> n>48 u/.// 21 t/iffaatoa men - a a FLO .G I i PARCEL No. 2 I . I1 PARCEL MAP ND. BOW I I r ILL �IIM1j.n® ®It�t $ ---- _ r�tPOfC! Bovisv�D - _III /�---- o s � II it I II I I 7-1 15 MJL ewes I II I I gil ??I _ jell n� I 4 11 II � .i �� IIIIII �,♦ � � � 11 111 Lr��l --TN n-j6U-d(wr a')re t s 11 11I I r ��<�.♦1„7„T��I�Irl�l�1% ii I iii i I L1L1J��111 ,,, I ill i 209 ZEE iC SHEET S / �' SEE SHEET S E`, 1 lit 406 �E�I�I�Ek��E�i�t�t p \� ��1i4 I �<, � aaa' ',�► y� fa 0 l =I Z xx' � t I "IN I 1A $$ H 1 law ;3Low1� w r - =4 law(n I = I Pill q • ��, ,. CO Via* ,I 1 0� C � 1 I I s --F•N rm-vl cum 7RAC� NO. 28060 I I 1 M.B. i 270/87-03 1 i i Q � 1� 4 6 g h, I I �_ 1 asits 00 . -x xro•zsv N G G — x 1 A w4s „r - (PaA� rnu > _ — ---+-- --�-- x • E LD7 A a rxrtsv TRAG7 ND. 2!43 MR 203/37-80— --s -- — — — — - — — -----� —----- — z MADISON STREET tA LOT M - TRACT NO 78838-i - M8 2T3/ -a T LOT B TRACT No. 2043 M9. 2D3/37-60 � — — a f— 5-------------- MUIRFIELD VILLAGE _j G LDT D - TRACT ND. 28838-1 - M.B. 27SM-63 210 010 2r FASEIEM TO CY.W.D. — FOR SAWAYMN PLWOSES. \ \� BALTEISROL I t \ \ NM AL f� '° 30 \ �� rd W �i x sP ,a ; TI! W 31 W VI � � i i i 1 �Ay OCOURSE TABLE 0 K1M6 LBIEIN 1 N Ef"W E ov 2 N awr V 150 SCALE 1•.50• M M am OF IA QJKM. =Xff OF M8ML 6011E OF OMM M sw s w e 9NkEF3 TRACT NO. 28961 8M A SUBWASM OF LOTS 7. 4 9. 3e. 37 MD 0 OF TW ta. 2M& FIR MAP FLO M 9M 204 FMM 311MI M 50 MI UMK OF MPS. OFf1CML MOM MR OF MOM OOUIM QKFOPIM MOB CONSULIM At"A . ion Q%W W. oolaa� �.s 1ei3 SEE Q OCURVE TABLE MUM ID MLTA BIMR NE Lu TIN m- WAS A IOM FOOT 08fIN1R M ILW 1L3 ( 16 1 3M W UN 4W KV PIINIA: IIIUTF MPM OENPJOED W 2 srow am Mr ttw NNiRIII ENI . ols. 3 31'I2W ON 3W Mfir 4 nwrr E!I 09 GM m- EASEM W QNMA, FOR MMM 7 35'3 W 7 N W up KV MMM A IGM FOOT F/MW FOR 7 S3E7' OW' !Stl' NW ®- 2 'I r BEII' Lp' ItC COY O 111 C FINE'OS6 DmRJOFD W ` I f NIZ M; N7P' N COY OF u OU101 r Ira+c• nrs 3vr Etas 15 SM SWI13 FOR SWAMI RISEN' L•1ll1' �� NM NO 9 OF 9FMele4 SEE SHEET 3 w- N�ieTNe • � �zAr 14 13 34 V 10 35 36 \\\\ A4r�e \\\ /S a 37 \ 'mil 3a / • /' \ \ qll LOT 36 / TRACT ND. 2164-3 � ►�jD US, 203 / 37--60 a w \ \ w & /'% 23 22 21 20 Ito 54/ C \ \ /17 56 / a°+►L\ / / / 56 -7 \ �� /r V / \\ / 16 \ ( WK t E3151 M LS. 484 0 25 So 100 LSD 2a0 $ /! \ \ \ 47 2m I 2�72/a_,3 40 W ° % fW/1 N 351331• E "kiP, IOAI' Ir SWIM WAN DEom_WR ` N RM OF ilOO1QM INRTAOL. 21C. FER ow.No, 3MISS AM IW. N 2R14'31' E NL 163 W OJL 10.W Go l rr LOT H M N: coor'?s SEE SHEET 3 / t3 12 N�,wI.,n3.,-aE elnroe 211 O11 w iNE c" OF tA Ct M CUR W aIIFRS L Sm OF CM FMM S EEr A CF a SHMS TRACT N09 28961 204 pffin 37 1Fp000H� 50 OF �74C CF1�E OCOUNW, C MASM MM Nos comm AVOW Im QW W. DOM L.s. M ltt% m_ 10CM A 10.00 Hoof DSDW FOR \``, 0501;°�OED To low EAMW To FOR COMM WXM MID cslwiv M nlNwelM m- wulun o m LOT 36 a c an OF LAOM TRACT NO, 2-643 21 Off Soil 3 Fat lltrEloR3 M.B. 203 / 37--50 NONE me a or tNNatOt CURVE TABLE 22 10 ■LTA 11M Ale La TM I WOW SW MY MV / WOW NIM � MW 4L 23 / 4 A HMOW "sr"W MW a6Ar t' + n parr MW 3W tXr 2 J �L 24 / 4py ' — n amr nnw UW Ka Aw 5 RWW n1r Iff f4tl' A 41n ON W Ord' n mu tow sw' ur V t1 WON mm am nw SCALE 1*-50• / 9 r fl$'YG n WWW ON Adr � 2s ♦ _ri�=� O "W aw 6T1r 4!1' 1 \` �A 1E 2s i� I p /• I LOT 36 // TRACT NO. 2JB43 = M.B. 203 / 37--50 a' 27 g � H � I i k I LOT F I I amds I Ills I I Bl 17 a s (Cps WAM I �—M — — — —3 a WOW v 31U" — 28 I I �, �r BURN — BRAE 1r Is• fib . I 1LS' B( N M•/rW V 46W (N M/7'44'V %V) i 25 {� I 1 s wsmew. MAT 167.e LOT I mat �r 30 ♦a i g •�\ 15 GOLF COURSE y i 31 ; '� �• SS' h �5 \ 14 / 32 \ + �tzi �� ♦d \ � 136 LOT 3 21 TRACT NO. 2164*3 \ 12 M.B 203 / 37-60 w 33 \ `� �, 0 n 50 100 150 ,� 200 SEE 34 ,♦ SHEET S 11 012 � N.tpNw�aUMa. MMM CITY OF LA QUINTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Tract 28961 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of , 19 by and between Brookfield Heritage Inc., a California Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 28961 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A" and "B", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 213 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28961.wpd Page 1 pf Fy 3 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28961 .wpd 214 Page 2 014 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 21) T:\PWOEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28961.wpd Page 3 of 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligatiT16 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28961.wpd Page 4 of 6 016' and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 217 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28961.wpd Page of G„ IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date Date Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Brookfield Heritage Inc. 12865 Pointe Del Mar, Suite 200 Del Mar, CA 92014 (858)794-6172 Date Date 218 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\28961.wpd Page 6018 q8 Exhibit A SECURITY - TRACT 28961 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Streets & Storm Drainage Domestic Water Sanitary Sewer Electrical Monumentation Performance 269,449 194,910 105,000 120,000 11,060 Total: $700,419 Labor & Materials 269,449 194,910 105,000 120,000 0 $689,359 219 019 T4t!t 4 4 Q" COUNCIL/RDA MEETING DATE: March 7, 2000 Approval of a Professional Services Agreement with Purkiss-Rose-RSI to Provide the Community Park Master Plan Update RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR:'' STUDY SESSION: PUBLIC HEARING: Approve the Professional Services Agreement with Purkiss-Rose-RSI to provide the Community Park Master Plan update. FISCAL IMPLICATIONS: The Professional Services Agreement with Purkiss-Rose-RSI specifies an amount of $13,850 to provide the Community Park Master Plan update. This project has been identified in the 1999/2000 Capital Improvement Program, Project #199913, (Attachment 1) with an allocation of $25,000 for the Master Plan portion of the project. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the February 1, 2000 City Council meeting, staff was directed to negotiate a contract with Purkiss-Rose-RSI to update the current Community Park Master Plan (Attachment 2). Attachment 3 is the Professional Services Agreement between the City of La Quinta and Purkiss-Rose-RSI to provide the Community Park Master Plan update. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Professional Services Agreement with Purkiss-Rose-RSI to provide the Community Park Master Plan update; or 220 2. Do not approve the Professional Services Agreement with Purkiss-Rose-RSI to provide the Community Park Master Plan update; or 3. Provide staff with alternative direction. Respectfully submitted, ie Horvitz, Attachments: munity Services Director Approved for submission by: Thomas P. Genovese, City Manager 1. CIP #199913- 18 acre Park Site at Westward Ho/Adams 2. Minutes from the February 1, 2000 City Council Meeting 3. Professional Services Agreement 221. 00 S:\Community Services\CCReports\CC.037.wpd ATTACHMENT 1 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Project: 199913 - 18 Acre Park Site at Westward Ho Drive/Adams Description Seek Professional Services to provide a master plan concept and prepare design documents necessary to develop the City's 17-acre Community Park site located Revenue Amounts Category FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04 Total General Fund 0 Infrastructure 0 Project Area 1 0 Project Area 2 0 Other: Quimby 225,000 225,000 Other: 0 Revenue Total: 225,000 0 0 0 0 225 000 Expense Amounts Category FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04 Total Administration 25,000 25,000 Engineering 175,000 175,000 Construction 0 Inspection 0 Other: Masterplan 25,000 25,000 Other: 0 Expense Total: 225,000 0 0 0 0 225,000 Category FY 1999/00 FY 2000/01 FY 2001/02 FY 2002/03 FY 2003/04 Total General Fund Other: 0 0 Operating Total: 0 0 0 0 0 0 Additional Comments: 222 Printed: 19-Mar-99 Page 10 004 ATTACHMENT 2 City Council Minutes 7 February 1, 2000 Council Member Sniff agreed. C uncil Member Adolph was concerned commercial development ould eve wally reach build -out and result in insufficient funding for the pr gram if the re 'dential fee is reduced and he felt it would be difficult to incr se the fee once it s been reduced. Council Mem er Perkins supported the reduction and point out the City does not have an "E aseo" like Palm Desert to display its a ork. Council Member H derson noted the fee is pa ed on to the homebuyer through the price of t home. Elaine Reynolds, 49-294 Vi a Bonita, mem r of the Cultural Arts Commission, stated the Commission has a ' t of locati s for artwork and urged the Council not to reduce the fee. Rosita Shamis, 78-955 Del MogAk Court, Vice -Chair of the Cultural Arts Commission, also spoke in favo of nbq reducing the fee. Phillip Shamis, 78-955 Del Vonte Court, reed the City has a lot of places to put artwork and quest io ed the homebuy r realizing any savings from the reduction. Mayor Pena supported the reduction and suggested some of the funds be used for art programs well as art pieces. Council Mem r Sniff stated he has mixed emotions a out the reduction. He asked if t70. e's a cap on the residential amount, t which Ms. Horvitz responded After brief discussion, Council concurred to continue thi matter to the i eveng session to give staff time to provide a projection for a fulyre residential amo nt based on current construction and the amount reduced las year on the fe schedule for residential development. (See Page 12 for continued discussion.) 6. CONSIDERATION OF THE REQUEST FOR PROPOSAL FOR COMMUNITY PARK NORTH MASTER PLAN DESIGN SERVICES. 223 Community Development Director Horvitz presented a brief report as outlined in the staff report. 005 City Council Minutes 8 February 1, 2000 Mayor Pena noted the RFP process takes a lot of time and suggested renegotiating with the previous design services consultant. He also suggested the consultant provide pros and cons of having a dedicated sports park. Council concurred and directed staff to get input from the community. Council Member Sniff noted a letter has also been received requesting a skateboard/bike park. Robert Tyler, 44-215 Villeta Drive, suggested removing "North" from the park name. MOTION - It was moved by Council Members Sniff/Henderson to authorize staff to negotiate a contract with Purkiss-Rose-RSI to update the current Community Park North Master Plan. Council concurred. Motion carried unanimously. MINUTE ORDER NO. 2000-21. 7. ONSIDERATION OF PURCHASE OF A PLAQUE RECOGNIZIN ONSORS F THE CITY ANNIVERSARY CELEBRATION. AssistaA�pue Manager Weiss presented a brief histor and background on the proposas outlined in the staff report. Council Member 'Sniff suggested a sep to plaque to honor the Tenth Anniversary Celebratho Committee. After a brief discussion, CoOncil c5p6curred to place a 2' X 2' mosaic plaque in the courtyard to honor the 70�7 and a painted plaque in City Hall for the committee. MOTION - It was mo d by Council Me m rs Sniff/Henderson to approve the purchase of a 2' 2' mosaic the plaque t a cost of $10,734 from the applicable Ge al Fund Account) to be placed i the courtyard in recognition of the majo ponsors of the City's Tenth Anniversa Celebration, and a 2' X 2' painted ague (at a cost of $6,092 from the applicabl eneral Fund Account) to b laced within City Hall in recognition of the Tenth A iversary Celebration C mittee. Motion carried unanimously. MINUTE ORDER 0. 2000-22. 224 006 PROFESSIONAL SERVICES ATTACHMENT 3 AGREEMENT THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and PURKISS-ROSE-RSI, a California corporation, (the "Contractor"). The parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR A. Scope of Services. In compliance with all terms and conditions of this Agreement, the CONTRACTOR shall provide those services related to the Community Park Master Plan Update, as specified in the "Scope of Work" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). CONTRACTOR agrees that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. B. CONTRACTOR's Proposal. The Scope of Work shall include the CONTRACTOR's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. C. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of THE CITY OF LA QUINTA and any Federal, State or local governmental agency of competent jurisdiction. D. Licenses. Permits. Fees and Assessments. CONTRACTOR shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. E. Familiarity with Work. By executing this Agreement, CONTRACTOR represents that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the CONTRACTOR discover any latent or unknown conditions materially differing from those inherent in the work or as represented by THE CITY, it shall immediately inform THE CITY of such fact and shall not proceed except at CONTRACTOWs risk until written instructions are received from the Contract Officer (as defined in 53 hereof). F. Care of Work. The CONTRACTOR shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by THE CITY, except such losses or damages as may be caused by THE CITY's own negligence. The performance of services by CONTRACTOR shall not relieve CONTRACTOR from any obligation to correct any incomplete, inaccurate or defective work at no further cost to THE CITY, when such inaccuracies are due to the negligence of CONTRACTOR. 225 007 G. Additional Services. In accordance with the terms and conditions of this Agreement, the CONTRACTOR shall perform services in addition to those specified in the Scope of Work (Exhibit "A") and the Project Schedule, attached as Exhibit `B" hereto and incorporated herein by reference, when directed to do so by the Contract Officer, provided that CONTRACTOR shall not be required to.perform any additional services without compensation. Any addition in compensation not exceeding fifteen percent (15%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 2.0 DELIVERABLES. A. Generally. CONTRACTOR shall be responsible for preparation of work products or deliverables as specified in the List ofDeliverables (Exhibit "C"), attached hereto and herein incorporated by reference. All written deliverables shall be in an 8.5 inch by 11.0 inch camera ready reproducible format, printed on one side only, and on a 3.5" disk in Word Perfect 7 format. All graphic material shall be as specified in Exhibit "C" or as directed by the City. B. Meetings. The meetings corresponding to services for this contract are set forth in the Lists of Meetings, attached as Exhibit "D" and herein incorporated by reference. The List of Meetings may be amended by mutual consent of the CITY'S CONTRACT OFFICER, and CONTRACTOR. C. MonthlProgress Reports. CONTRACTOR shall submit to THE CITY a written monthly progress report attached to the request for payment. These reports are considered a deliverable and, as such, a condition of this Agreement. Each progress report shall include, at a minimum, the following: • For each Task, a brief statement of the work performed since the last monthly progress report; • For each Task, a comparison of actual accomplishments to established objectives, milestones and/or deadlines; • Identification of reason(s) for "slippage" or "delay" if deadlines were not met or for failure to meet objectives or milestones. • Discussion of any issues that may have arisen or are expected to arise, problems encountered, changes in personnel, etc., that could affect or are affecting the work. • Discussion of any proposed changes in or amendments to the Scope of Work, attached hereto and herein incorporated by reference, and any delays or deviations from the Project Schedule, attached as Exhibit `B" hereto and incorporated herein by reference. • Work planned for the next reporting period and anticipated accomplishments. Each monthly progress report shall be updated to reflect an entire calendar month and subsequently submitted as a required attachment to any request for payment submitted by CONTRACTOR. Receipt and approval of monthly progress reports by THE CITY is mandatory prior to any issuance of payment to CONTRACTOR. D. Quarterly Update. THE CITY may require that CONTRACTOR update the Project Schedule on a quarterly basis, dependent upon the nature and number of extensions that may have been previously approved. These updates are considered a deliverable and, as such, a condition of this Agreement. 226 t) ;' 3.0 COMPENSATION. A. Agreement Sum. For services rendered pursuant to this Agreement, THE CITY shall pay to CONTRACTOR an amount not to exceed thirteen thousand, eight hundred and fifty dollars ($13,850) in accordance with the "Project Budget ", dated, and attached as Exhibits "E", and "Hourly Rates" as specified in a letter dated, attached as Exhibit "F", each Exhibit which is incorporated herein by reference. B. Maximum Amount of Allowable Costs. The "Project Budget" and "Hourly Rates" attached as Exhibits "E & F", states the maximum allowable costs ("total costs" as shown in the last column) for each of the tasks identified in the "Scope of Work" Exhibit "A" and supplements thereto, all of which are attached and incorporated herein by reference. To shift funds from task to task in order that the maximum allowable cost for any task is to be increased or decreased requires the mutual consent of THE CITY'S CONTRACT OFFICER, and the CONTRACTOR. Preparation and distribution of a letter of confirmation by CONTRACTOR shall be incorporated as a matter of record into this Agreement upon mutual consent to shift funds. C. Payment to CONTRACTOR. Payment shall be made to CONTRACTOR only. It shall be the responsibility of CONTRACTOR to pay all contractors, subcontractors and/or vendors for purchased goods or services. D. Payment in Arrears. Payment to CONTRACTOR shall be made in arrears, not more frequently than once every month, except that advance payments may be made for expenses related to - "Workshops" when circumstances dictate and when approved by THE CITY. E. Total of Invoices. The total of all invoices for tasks submitted by CONTRACTOR shall not exceed the amount set forth in the AGREEMENT SUM above. F. Actual Costs. Reimbursement for the services of CONTRACTOR shall be based upon actual expenses incurred. G. Method of Payment. 0. CONTRACTOR shall prepare a checklist of milestones (Project Milestones for Progress Payments, Exhibit "G"), such as meetings (List of Meetings attached as Exhibit "D"), and/or deliverables (List of Deliverables attached as Exhibit "C") or other readily identifiable achievements, together with the percent of work represented by that milestone, deliverable, and/or achievement of the total work to be completed to fulfill the terms and conditions of this Agreement. A corresponding entry for each milestone, deliverable, and/or achievement shall be included in the Project Schedule, attached as Exhibit "B" and incorporated herein by reference. Subsequent to THE CITY'S approval of this checklist, payment up to and including ninety percent (90%) of the maximum allowable cost for each task shall be made to CONTRACTOR in accordance with the checklist. By way of example, for a month in which CONTRACTOR prepares and submits to THE CITY a draft report which is identified on the checklist as representing thirty percent (30%) of the total work to complete that Task, CONTRACTOR may request payment in the amount of thirty percent (30%) of the maximum allowable cost for that task. THE CITY shall make payment to CONTRACTOR for all such requests for payment up to but not exceeding an amount greater than ninety percent (90%) of the maximum allowable cost for that task. Aforementioned Project Milestones for Progress Payments as approved by THE CITY is attached as Exhibit "G" an incorporated herein by reference. 227 009 2). THE CITY shall withhold and retain ten percent (10%) of the maximum allowable cost for each of the aforementioned tasks. Upon completion of work in accordance with the terms and conditions of this Agreement and the Project Milestones for Progress Payments as approved by THE CITY and attached as Exhibit "G" and herein incorporated by reference, THE CITY shall release an amount up to but not exceeding this remainder ten percent (10%) as a lump sum payment to CONTRACTOR, upon receipt, review and approval of the Community Park Master Plan. CONTRACTOR'S obligations under the terms of this AGREEMENT shall be deemed discharged upon issuance of the final monthly payment. 3). Payment of Reimbursable. Reimbursable expenses shall be paid in full with every invoice. In no event shall CONTRACTOR be reimbursed for any expense related to the purchase and/or consumption of any alcoholic beverage. Costs related to reproduction, printing, and supplies shall be reimbursed on the basis of actual charges. H. Responsibilities of CONTRACTOR. In any month for which CONTRACTOR is entitled to payment, CONTRACTOR shall submit to THE CITY'S Contract Officer a written request for payment that conforms to the following: • Submitted by or on the tenth day of the following month; • Submitted in a format prescribed by THE CITY. • Submitted together with a monthly progress report. • Submitted together with supporting documentation (bids, receipts, canceled checks, invoices, etc.) or in a format approved by the City. I. Responsibilities of THE CITY. THE CITY'S Contract Officer shall review all requests for payment to determine whether services performed and deliverable(s) submitted are consistent with this Agreement. Upon approval by the Contract Officer, payment to CONTRACTOR shall be made as promptly as fiscal procedures permit, generally within 30 days. J. Disputed. In the event of a disputed or contested request for payment, only that portion so disputed or contested shall be withheld from payment and the undisputed portion shall be paid. CONTRACTOR'S failure to provide legible receipts shall be grounds for non -reimbursement of related charges. THE CITY shall notify CONTRACTOR in writing of the basis of the dispute or contest. K. Records. THE CITY shall have the right to review all books and records kept by CONTRACTOR and any subcontractors in connection with the operation and services performed under this Agreement. THE CITY shall withhold payment for any expenditure not substantiated by CONTRACTOR'S or subcontractors' books or records. CONTRACTOR shall ensure that such books and records are retained for a period of three (3) years after satisfaction of the terms of this Agreement and that THE CITY shall have reasonable access to said books and records. L. Task Budget Amendments: Obligation of CONTRACTOR. It shall be the responsibility of CONTRACTOR to notify THE CITY that there is a need to consider shifting funds from task to task in order to increase or decrease the maximum allowable cost. Notice shall be given to THE CITY within a reasonable amount of time of discovering the need for revision such that THE CITY may duly consider the need and subse uent impacts upon the work to be completed and the Project Schedule. 22 010 9FEEFUM119 • A. Time of Essence. Time is of the essence in the performance of this Agreement. B. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" (also referred herein as the "Project Schedule") attached hereto as Exhibit "B" and incorporated herein by this reference. Extensions and amendments to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. C. Force Majeure. The time period specified in the Schedule of Performance (also referred herein as the Project Schedule) attached hereto as Exhibit "B" for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the CONTRACTOR, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. D. Term. Unless earlier terminated in accordance with Section 8.11 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Project Schedule) attached hereto as Exhibit "B". 5.0 COORDINATION OF WORK A. Representative of CONTRACTOR. The following principals of CONTRACTOR are hereby designated as being the principals and representatives of CONTRACTOR authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Steven N. Lang, Landscape Architect It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for THE CITY to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of CONTRACTOR and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by CONTRACTOR and no other personnel may be assigned to perform the service required hereunder without the express written approval of THE CITY. B. Contract Officer. The Contract Officer shall be the City Manager or his designee of THE CITY. It shall be the CONTRACTOR's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the CONTRACTOR shall refer any decisions which must be made by THE CITY to the Contract Officer. Unless otherwise specified herein, any approval of THE CITY required hereunder shall mean the approval of the Contract Officer. 229 Oil C. Prohibition Against Subcontracting or Ass�m__ent. The experience, knowledge, capability and reputation of CONTRACTOR, its principals and employees were a substantial inducement for THE CITY to enter into this Agreement. Therefore, CONTRACTOR shall not contract with any other entity (other than those included in the Scope of Services) to perform in whole or in part the services required hereunder without the express written approval of THE CITY. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of THE CITY. D. Indgpendent CONTRACTOR. Neither THE CITY nor any of its employees shall have any control over the manner, mode or means by which CONTRACTOR, its agents or employees, perform the services required herein, except as otherwise set forth. CONTRACTOR shall perform all services required herein as an independent CONTRACTOR of THE CITY and shall remain at all times as to THE CITY a wholly independent CONTRACTOR with only such obligations as are consistent with that role. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of THE CITY. E. THE CITY Cooperation. THE CITY shall provide CONTRACTOR with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed which are reasonably available to THE CITY. THE CITY shall additionally provide CONTRACTOR staff assistance and shall take prompt and appropriate action when it will assist in ensuring timely performance by CONTRACTOR hereunder. 6.0 INSURANCE. INDEMNIFICATION AND BONDS. A. Insurance. The CONTRACTOR shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from CONTRACTOR's negligent or wrongful acts or omissions, to the extent of the CONTRACTOR's negligence or wrongfulness, rising out of or related to CONTRACTOR's performance under this Agreement. CONTRACTOR shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to THE CITY. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of CONTRACTOR's performance hereunder and neither THE CITY nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming THE CITY and its officers and employees as additional insureds as to the CONTRACTOR's liability hereunder shall be delivered to and approved by THE CITY prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of CONTRACTOR's obligation to indemnify THE CITY, its contractors or employees. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Covera.ee((personal injur3L/prope damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence; $600,000 in the aggregate $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence 230 012 B. Indemnification. The CONTRACTOR shall defend, indemnify and hold harmless THE CITY, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by THE CITY) and for errors and omissions committed by CONTRACTOR, its officers, employees and agents, arising directly or indirectly out of or related to CONTRACTOR's negligent or wrongful performance and to the extent of the CONTRACTOR's negligent or wrongful performance under this Agreement, except to the extent of such loss as may be caused by THE CITY's own negligence or wrongfulness or that of its officers or employees. C. Performance Bond. (Not Applicable to this Agreement). D. Payment Bond. (Not Applicable to this Agreement). E. Remedies. In addition to any other remedies THE CITY may have, if CONTRACTOR fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, at its sole option: 1). Order the CONTRACTOR to stop work under this Agreement and/or withhold any payment(s) which become due to CONTRACTOR hereunder until CONTRACTOR demonstrates compliance with the requirements hereof. 2). Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies THE CITY may have and are not the exclusive remedies for CONTRACTOR's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which CONTRACTOR may be held responsible for payments of damages to persons or property resulting from CONTRACTOR's or its subcontractors' performance of work under this Agreement. 7.0 RECORDS AND REPORTS. A. Reports. CONTRACTOR shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. B. Records. CONTRACTOR shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. C. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by CONTRACTOR, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of THE CITY and shall be delivered to THE CITY upon the termination of this Agreement or upon the earlier request of the Contract Officer, and CONTRACTOR shall have no claim for further employment or additional compensation as a result of the exercise by THE CITY of its full rights of ownership of the documents and materials hereunder. 231013 CONTRACTOR may retain copies of such documents for its own use. CONTRACTOR shall have an unrestricted right to use the concepts embodied herein. CONTRACTOR shall cause all subcontractors to assign to THE CITY any documents or materials prepared by them, and in the event CONTRACTOR fails to secure such assignment, CONTRACTOR shall indemnify THE CITY for all damages suffered thereby. D. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by CONTRACTOR in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. CONTRACTOR shall not disclose to any other private entity or person any information regarding the activities of THE CITY, except as required by law or as authorized by THE CITY. 8.0 ENFORCEMENT OF AGREEMENT. A. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and CONTRACTOR covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. B. Dispules. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, THE CITY may take such immediate action as THE CITY deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit THE CITY's right to terminate this Agreement without cause pursuant to Section 8.11. C. Retention of Funds. THE CITY may withhold from any monies payable to CONTRACTOR sufficient funds to compensate THE CITY for any losses, costs, liabilities or damages it reasonably believes were suffered by THE CITY due to the default of CONTRACTOR in the performance of the services required by this Agreement. D. Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. THE CITY's consent or approval of any act by CONTRACTOR requiring THE CITY's consent or approval shall not be deemed to waive or render unnecessary THE CITY's consent to or approval of any subsequent act of CONTRACTOR. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. E. Ri2hts and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. F. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 014 G. LIQU_TDATED DAMAGES. (Not Applicable to this Agreement). H. Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.I for termination for cause. THE CITY reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to CONTRACTOR. Upon receipt of any notice of termination, CONTRACTOR shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. CONTRACTOR shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the. Project Budget (Exhibit "E") or such as may be approved by the Contract Officer, except as provided in 8.C. I. Termination For Default Of CONTRACTOR. If termination is due to the failure of the CONTRACTOR to fulfill its obligations under this Agreement, THE CITY may, after compliance with the provisions of 8.B, take over the work and prosecute the same to completion by contract or otherwise, and the CONTRACTOR shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that THE CITY shall use reasonable efforts to mitigate such damages), and THE CITY may withhold any payments to the CONTRACTOR for the purpose of set off or partial payment of the amounts owed THE CITY as previously stated in 8.C. J. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION. A. Non -liability of Cily Officers and Employees. No officer or employee of THE CITY shall be personally liable to the CONTRACTOR, or any successor in interest, in the event of any default or breach by THE CITY or for any amount which may become due to the CONTRACTOR or to its successor, or for breach of any obligation of the terms of this Agreement. B. Conflict of Interest. No officer or employee of THE CITY shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The CONTRACTOR warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. C. Covenant against Discrimination. CONTRACTOR covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. CONTRACTOR shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 233 015 10.0 MISCELLANEOUS PROVISIONS A. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this 10.A. To City: CITY OF LA QUINTA 78-495 Calle Tampico La. Quinta, California 92253 Attention: City Manager To Contractor: PURKISS-ROSE-RSI 801 North Harbor Boulevard Fullerton, CA 92832 Attn: Steven N. Lang B. Inte2rated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. C. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. D. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. E. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: CITY OF LA QUINTA, a California Charter and Municipal Government �0 JOHN J. PENA, Mayor "CITY" 234 016 ATTEST: JUNE S. GREEK, City Clerk APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney PURKISS-ROSE-RSI, a California corporation By: _ Name: Title: Dated: "CONTRACTOR" 235 017 EXHIBITS "A" Scope of Services "B" Project Schedule "C" List of Deliverables "D" List of Meetings "E" Project Budget ' F" Hourly Rates "G" Project Milestones for Progress Payments 236 018 EXHIBIT "A" SCOPE OF SERVICES The project is divided into two parts: PART ONE: PRELIMINARY STUDY, DESIRED IMPROVEMENTS AND DESIGN • Meet with staff to discuss and confirm proposed scope and methods of conducting work • Conduct two public review meetings to receive public input on the proposed design • Attend one Community Services Commission meeting to receive public input on the proposed design • Attend one Planning Commission meeting to present project and receive input • Attend two City Council meetings to present project • Provide updated preliminary cost estimates, narrative and schematic design (2 max) proposals as needed during development of the updated Master Plan • Review potential lighting and noise impact from proposed facility amenities • . Analysis of parking needs including possible location of access roads to facility PART TWO: PHASING ALTERNATIVES • Present development phasing alternatives • Provide cost of each phased development • Analysis manpower requirements for operation and maintenance • Analysis utility and water for operation of the park • Assist City Staff in the completion of appropriate environmental documents for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. 237 019 S:\Community Services\Contract-CommParkNorthMP.wpd FROM : FRX NO, : Feb. 28 2eOO 08:08RM r2 V14Ykiss-rose - ysl February 28, 2000 Ms. Dodie Hervitz, Director Community Services Department City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 SUBJECT: PROVISION OF PROFESSIONAL LANDSCAPE ARCHITECTURAL SERVICES COMMUNITY PARK NORTH, LA QUINTA Dear Dodie: As you requested, we have reviewed the scope of services you envision for updating the Master Plan for Community Park North. Based on this scope, we have broken out the hours we anticipate expending to complete this work. The following is our proposed work effort. Scope of Services PART I Preliminary Study, Desired Improvements and Design 1. Meet with staff to discuss and confirm proposed scope and methods of conducting work 2. Conduct two public review meetings to receive public input on the proposed design. 3. Attend one Community Services Commission meeting to gain input regarding park design. 4. Attend two City Council Meetings to present project. 5. Attend one Planning Commission Meeting to present project. 6. Ptovide updated preliminary cost esdinates, narrative and schematic design&.(2 max.) as needed during development of the updated Master Plan, 7. Prepare color rendered final updated Master Flan for presentation as directed. 8. Review potential lighting and noise impacts from proposed facility amenities. 9. Analyze parking needs including possible location of access roads to the facility. LZVWraapa Arct ateotwe seurwtlon VA4 Pmk P1.400ins A01 Nnrth 1lxrhor houlemd P%d1c.1ton, Cn1iJ(wtdl 91JL52 1 PAX: (714)t171,1188 014) x7 i-3t1�8 020 FROM : FAX NC. : Feb. 28 2000 08:09AM P3 PART U Phasing Alternatives 1. Present development phasing strategies, 2. Provide cost estimate for phased development. 3. Analyze manpower requirements for operation and maintenance: 4. Analyze utility and water costs for operation of the park. 5. Assist City staff in the completion of appropriate envirom rental documents for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. Professional Vees Task Anticipated 1F[ours Principal Proj. Mgr. Draftsperson Clerical Phase I 1. 2 z. 8 8 3. 4 4, 8 5. 4 6. 6 24 24 8 7. 2 8 16 S. 4 9. 2 4 Phase 9 1. 2 4 2. 2 4 8 4 3, 4 4 4. 1 4 5, 2 8 Total14rs. 51 64 48 16 @ $110 @ $75 @ $60 @ $35 $5610 $4900 S2880 $560 TOTAL DESIGN FEE $13,850.00 Purkiss-Rose-RSI Landscape .Architects - Hourly Fee Schedule for Additional Services Principal ................................... $110.00/hour 233 0�i FROM : FAX NO. : Feb. 26 2000 W : 09AII P4 Project Manager ................. . ............ $75.00/hour Project Captain ................ :.............. $60.00/hour Draftsperson ................................. $50.00/hour Clerical and Word Processing Staff .................. $35.00/hour (These, hourly rates will remain in effect through June 2000.) Purkiss-Rose-RSI's fees include all costs for transportation, telephone, faxes and regular mailings. Reproduction cost will be reimbursable from the City at cost. Thank you for the opportunity to submit this proposal. We can begin immediately with your authorization signature below. Sincerely, STEVEN N. LANG, ASL 240 022 EXHIBIT "B" PROJECT SCHEDULE • Meet with staff to discuss and confirm proposed scope and methods of conducting work • Conduct two public review meetings to receive public input on the proposed design • Attend one Community Services Commission meeting to receive public input on the proposed design • Attend one Planning Commission meeting to present project and receive input • Attend two City Council meetings to present project • Provide updated preliminary cost estimates, narrative and schematic design (2 max) proposals as needed during development of the updated Master Plan • Prepare color rendered final updated Master Plan for presentation as directed • -Review potential lighting and noise impact from proposed facility amenities • , Analysis of parking needs including possible location of access roads to facility PART Two: PHASING ALTERNATIVES • Present development phasing alternatives • Provide cost of each phased development • Analysis manpower requirements for operation and maintenance • Analysis utility and water for operation of the park • Assist City Staff in the completion of appropriate environmental documents for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. 241. U23 • S:\Community Services\Contract-CommParkNorthMP.wpd EXHIBIT "C" LIST OF DELIVERABLES Community Park Conceptual Plan (Color) Narrative describing the Scope of Services with cost analysis (2 copies) Note: All written material will be in WordPerfect 7. Diskette copies of the final and approved Community Park Master Plan documentation are required. All data, information, materials and work produced including final camera ready text, maps and graphics including all digital files will become the sole property of the City of La Quinta. 242 024 SACommunity Services\Contract-CommParkNorthMP.wpd EXHIBIT "D" LIST OF MEETINGS • Conduct two public review meetings to receive public input on the proposed design • Attend one Community Services Commission meeting (Held the second Monday of each month) • Attend one Planning Commission meeting to present project and receive input (Held the second and fourth Tuesday of each month) • Attend two City Council meetings (Held the first and third Tuesdays of each month) • Meetings with City staff as required 243 025 SACommunity Services\Contract-CommParkNorthMP.wpd EXHIBIT "E" PROJECT BUDGET • Meet with staff to discuss and confirm proposed scope and methods of conducting work $ 220 • Conduct two public review meetings to receive public input on the proposed design $ 1,480 • Attend one Community Services Commission meeting to receive $ 440 public input on the proposed design • Attend one Planning Commission meeting to present project and receive input $ 440 • Attend two City Council meetings to present project $ 880 • Provide updated preliminary cost estimates, narrative and schematic design (2 max) $ 4,180 proposals as needed during development of the updated Master Plan • Prepare color rendered final updated Master Plan for presentation as directed $ 1,780 • Review potential lighting and noise impact from proposed facility amenities $ 440 • Analysis of parking needs including possible location of access roads to facility $ 520 PART Two: PHASING ALTERNATIVES • Present development phasing alternatives $ 520 • Provide cost of each phased development $ 1,140 • Analysis manpower requirements for operation and maintenance $ 580 • Analysis utility and water for operation of the park $ 410 • Assist City Staff in the completion of appropriate environmental documents $ 820 for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. Total $13,850 244 026 S:\Community Services\Contract-CommParkNorthMP.wpd EXHIBIT "F" HOURLY RATES Purkiss-Rose-RSI Landscape Architects - Hourly Fee Schedule for Additional Services Principal..............................................................................$110.00/hour Project Manager..................................................................$ 75.00/hour Project Captain....................................................................$ 60.00/hour Draftsperson........................................................................$ 50.00/hour Clerical and Word Processing Staff ....................................$ 35.00/hour 245 SACommunity Services\Contract-CommParkNorthMP.wN 027 EXHIBIT "G" PROJECT MILESTONES FOR PROGRESS PAYMENTS • Meet with staff to discuss and confirm proposed scope and methods of conducting work $ 220 • Conduct two public review meetings to receive public input on the proposed design $ 1,480 • Attend one Community Services Commission meeting to receive $ 440 public input on the proposed design • Attend one Planning Commission meeting to present project and receive input $ 440 • Attend two City Council meetings to present project $ 880 • Provide updated preliminary cost estimates, narrative and schematic design (2 max.) $ 4,180 proposals as needed during development of the updated Master Plan • Prepare color rendered final updated Master Plan for presentation as directed $ 1,780 • Review potential lighting and noise impact from proposed facility amenities $ 440 • Analysis of parking needs including possible location of access roads to facility $ 520 PART Two: PHASING ALTERNATIVES • Present development phasing alternatives $ 520 • Provide cost of each phased development $ 1,140 • Analysis manpower requirements for operation and maintenance $ 580 • Analysis utility and water for operation of the park $ 410 • Assist City staff in the completion of appropriate environmental documents $ 820 for the adoption of the updated Master Plan. Provide information as necessary from the updated Master Plan. 246 028 S:\Community Services\Contract-CommParkNorthMP.wpd i I I COUNCILIRDA MEETING DATE: March 7, 2000 Approval of the Reaffirmation of the City's Adopted Bicycle Transportation Plan as required by the California Department of Transportation (CALTRANS) AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1C12__ STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council reaffirming the City's adopted Bicycle Transportation Plan (Attachment 1) as required by the California Department of Transportation (CALTRANS). None. CITY CHARTER IMPLICATIONS: None. f3T�I�t •I • • The City Council adopted, under Resolution 97-16 on March 1, 1997, the La Quinta Bicycle Transportation Plan (Attachment 2). The City Council approved an application for the FY 2000-2001 Bicycle Lane Account Grant under Resolution 99-159 on December 21 (Attachment 3). The grant application requests $30,600 with a City match of 10% for a total project cost of $34,000 to provide on -street striping and signs (Class II Bikelane) along Calle Tampico (Washington Street to Park Avenue) and Park Avenue (Calle Tampico to Avenue 50). To be eligible for this State grant, the City must have an approved and current Bicycle Transportation Plan. In order to assure Plan consistency with current Streets and Highways Code for non -motorized vehicles and the Bicycle Lane Account Grant statue, CALTRANS requested the City Council reaffirm the adpoted Bicycle Transportation Plan. Since adoption of the Plan, staff has determined that no changes have been made to bikeway locations, design, or standards. 247 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council reaffirming the City's adopted Bicycle Transportation Plan as required by the California Department of Transportation (CALTRANS);or 2. Do not adopt a Resolution of the City Council reaffirming the adopted La Quinta Bicycle Transportation Plan. Respectfully submitted, 04X,L�Lw.CX.t 1L Jerry Herman Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Bicycle Transportation Plan, City of La Quinta 2. City Council Resolution 97-16 3. City Council Resolution 99-159 248 002 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECOMMENDING REAFFIRMATION OF APPROVAL OF THE LA QUINTA BICYCLE TRANSPORTATION PLAN WHEREAS, the City Council of the City of La Quinta, California did on the 7T" day of March ,2000, held a duly noticed Public Meeting to consider the reaffirmation of the approval of Bicycle Transportation Plan for the City of La Quinta; and WHEREAS, the City Council of the City of La Quinta, California did on the 18th day of March, 1997, held a duly noticed Public Meeting to consider and adopt the Bicycle Transportation Plan for the City of La Quinta; and, WHEREAS, a Program EIR has been prepared for the 1992 La Quinta General Plan, and pursuant to CEQA Guidelines, Sections 15162 and 15164, it has been determined that no new effects occur and no new mitigation measures are required as the Bicycle Transportation Plan is within the Scope of the General Plan Program EIR and no new environmental document is required; WHEREAS, at said Public Meeting, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify the recommendation for reaffirming the approval of said Bicycle Transportation Plan. 1. The Proposed Plan will not adversely affect the planned development of the City in that it will implement General Plan policy by designating specific locations of bike paths, lanes, and routes on select City streets and off -road areas. Objective 3-6.1 of the General Plan Circulation Element states that "The City shall facilitate the use of alterative, non -vehicular modes of transportation through the identification of conceptual bicycle corridors throughout the City." 2. The Proposed Plan would not be detrimental to the health, safety, and welfare of the City because the Plan is designed to insure unsafe conditions do not occur. 3. There will be no significant adverse impacts resulting from the Plan because by it's nature, creates conditions which enhance, control, and are compatible with planned development. 249 003 4. The California Department of Transportation requires Bicycle Transportation Plans to be current on an biennium basis for Bicycle Lane Grant Accounts acceptance. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the Council in this case. 2. That it does hereby reaffirm the approval of the Bicycle Transportation Plan for the reasons set forth in this Resolution and as noted in the attachments. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 7th Day of March, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: June S. Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 250 004 ATTACHMENT BICYCLE TRANSPORTATION PLAN CITY OF LA QUINTA 251 BICYCLE TRANSPORTATION PLAN CITY OF LA QUINTA I. GOALS AND OBJECTIVES docfb.20 Goal 1 Establish bicycle facilities within the City of La Quinta, consistent with planned regional routes, to encourage biking as a mode of transportation and recreation. Goal 2 Establish a local system of bicycle lanes and paths to encourage the use of the bicycle as a safe and convenient mode of transportation and recreation. Objectives: a. The City will establish a system of bicycle lanes within the street right- of-way to meet the needs of both the recreational and commuter cyclist; b. All bicycle trip destinations, including schools, public buildings, shopping areas, and parks should be equipped with bike racks; C. Include sites that are appropriate for educational or recreational purposes at appropriate schools, libraries and parks as part of the bikeway system; d. Where possible, require provision of designated bikeway segments by developers, and their connection with the Citywide network; e. The bicycle system will include a hierarchy of linkages, including the following linkages: 1) Bikeway connections to Coachella Valley Association of Governments (CVAG) regional paths, including paths along the Whitewater Wash, Highway 111 connecting to Lake Cahuilla via Jefferson and Madison Streets; I 252 007 2) Safe bikeways to schools, including the 50th Avenue school complex, the La Quinta High School, La Quinta Middle School, and Adams (currently under construction) and Truman Elementary Schools. 3) Bikeways to parks, playgrounds, 50th Avenue Sports Complex, Fritz Burns Park, La Quinta Community Park, Adams Park, and potential park sites along Bear Creek Channel; f. Off-street bikeways should use open space corridors, flood control and utility easements where possible. Such trails will minimize automobile cross traffic. II. BICYCLE TRANSPORTATION PLAN 1. Background. La Quinta General Plan, CVAG Regional Plan, Subdivision and proposed Zoning Ordinance The La Quinta General Plan, adopted in 1992, consists of eight elements: Land Use, Circulation, Parks and Recreation, Environmental Conservation, Open Space, Environmental Hazards, Air Quality, and Infrastructure and Public Services. As part of the Circulation Element, the City adopted a Bicycle Corridor Policy Map. The Map identifies conceptual bikeway corridors throughout the City, promotes the use of bicycles as a safe and convenient mode of transportation and recreation, and provides a framework to build future bicycle facilities. The Bike Route Plan implements General Plan policies. The Bike Route Plan identifies local routes that are consistent with the Coachella Valley Association of Governments Non - Motorized Transportation Element. The La Quinta Subdivision Ordinance (Section 13.24.140 Special Improvements) requires bicycle lanes be designed and built as development occurs consistent with the General Plan Circulation Element standards. The Zoning Ordinance requires bicycle parking standards and bicycle racks for all new nonresidential uses to mitigate motor vehicle pollution and congestion. docth.20 2 4 53 MM 2. Bicycle System The La Quinta Bike Route Plan includes provisions for bicycles and pedestrians throughout the City. The proposed bicycle plan is designed to satisfy current and future requirements for safe and functional bicycle commuting and recreation in the City. Many bikeways can be implemented by signing and striping in conjunction with parking prohibitions, thereby causing minimal disruption to existing traffic patterns. Bicycle lanes will also be included in the construction of new street facilities or in the scheduled improvements of existing streets. Three classifications of bicycle facilities are incorporated into the City of La Quinta street system. The primary hierarchy of bikeways includes: Class I (off-street) facilities along selected off-street corridors; Class U (striped on -street) facilities along Major and Primary Arterials; and Class III (shared on -street or on the sidewalk) facilities along all other roadways. These three classifications are consistent with the CALTRANS Highway Design Manual, (Section 7, chapter 1000) and are defined as follows: a. Class I Bikeways Class I bikeways (bike paths) are off-street facilities with exclusive right-of- way, serving the exclusive use of bicycles and pedestrians. Sidewalk facilities are not considered Class I bikeways because they are primarily intended to serve pedestrians. By State law, motorized bicycles are prohibited on bike paths unless authorized by ordinance or the agency having jurisdiction over the path. Methods for discouraging the use of off-street bikeways for motorized vehicle use include removable bollards and prominent signage. The minimum width for Class I bikeways is eight feet for a two-way path and five feet for a one-way path. All Class I facilities proposed for the City Bike Route Plan conform to this standard. Class I facilities are the Bear Creek Channel, the Whitewater Wash and Lake Cahuilla Park paths. b. Class H Bikeways Class R bikeways (bike lanes) for preferential use by bicycles are established within the paved area of roadways. Bike lane stripes are intended to promote an orderly flow of traffic. Bicycles have exclusive use of a bike lane but must share the facility with motor vehicles and pedestrians crossing it. Bike lane doctb.20 3 254 [Ie stripes can increase bicyclists' confidence that motorists will not stray into their path if they remain within the bike lane. Motorist must obey traffic laws regarding bicycles in the right-of-way. Bike lanes are one-way facilities. The width for these facilities is five feet. Class H facilities are included along Primary Arterials, including Miles Street, Adams Street, 48th Avenue, Eisenhower Drive, Calle Tampico, 52nd Avenue, 54th Avenue, Airport Boulevard, 58th Avenue, Jefferson Street, a portion of Washington Street, and Madison Street. Class II facilities consist of a five- foot striped bike lane of the roadway with a six-foot pedestrian path adjacent to the curb. (See attachment, Road Cross Sections). C. Class III Bikeways Class III bikeways are intended to provide continuity to the bikeway system. Class III facilities are shared facilities with motor vehicles on the street, and pedestrians and bicycles as a secondary use on the side walk. In the case of the City of La Quinta Bike Routes, these will consist of those streets identified on the Bike Route Plan. III. IMPLEMENTATION docfb.20 1. Bicycle Lane Account The Bicycle Lane Account (BLA) is a funding mechanism for bicycle facilities outlined in Chapter Eight 'of the State Streets and Highways Code. Funds are part of the State Transportation Fund, and may be allocated to cities and counties for bikeways and related facilities, planning, and safety and education. Facilities may include new bikeways to service major transportation corridors; removal of travel barriers to potential bicycle commuters; bicycle parking; bicycle carrying facilities on public transit vehicles; installation of traffic control devices to improve safety; the elimination of hazardous conditions on existing bikeways; and safety, education, and routing signs. All bikeway projects must comply with minimum safety design criteria established by the California Department of Transportation (CALTRANS), and no funds may be used for maintenance. Funds are limited to $90,000 per project and $90,000 per agency. Local agencies must fund 10% of the project cost. 4 255 - 01.0 To be eligible for these funds, the City of La Quinta has an approved General Plan for Bikeways ( i.e., Bikeway Corridor Policy Map), and the project(s) must have the potential of encouraging motorists to commute by bicycle --this excludes purely recreational facilities. Design of the project must conform to CALTRANS Design Manual Section 7, Chapter 1000 relating to bikeway planning and design, and the guidelines of Section 2386 of the Streets and Highways Code for allocating funds. To retain eligibility for funding, all new bike routes proposed by this Bicycle Transportation Plan conform to the minimum CALTRANS design standards. 2. Elements of the Bicycle Transportation Plan (BTP) La Quinta's Bicycle Transportation Plan is consistent with Section 891.2 of the Streets and Highways Code. a. The current estimate of 1,263 existing bicycle users in La Quinta is based on the General Plan EIR Circulation Element and uses a .007 modal split factor from the total daily traffic trips. The projected 8,396 bicycle users in La Quinta are based on the same modal split for the build -out scenario used in the General Plan, EIR Circulation Element. b. Attached is the 1992 La Quinta Existing and General Plan Map. C. Attached is the 1996 Existing and Proposed Bike Route Plan, and the CVAG Non -Motorized Transportation Element, map of proposed facilities. d. Attached is the 1996 Existing and Proposed Bike Path Route Plan that identifies current end of trip bicycle parking facilities. Proposed facilities will be obtained from new development through development stipulations. The facilities identified below are for employees of that business. (The Boys and Girls Club facilities are for employees and patrons.) The existing facilities includes: 1. Boys and Girls Club of Coachella Valley La Quinta Unit 49-995 Park Avenue La Quinta CA 92253 Bicycle racks, changing lockers, and showers docfb.20 5 256 O11 docfb.20 2. Ralphs Grocery Company 50-929 Washington Street La Quinta CA 92253 Bicycle racks and changing lockers 3. Wal-Mart Discount City 78-950 Highway 111 La Quinta CA 92253 Bicycle racks and changing lockers 4. Vons Grocery 78-271 Highway 111 La Quinta CA 92253 Changing lockers (Note: although not in front of Vons, there is a bicycle rack in the shopping center that could be used by employees of Vons) 5. Albertsons Food & Drug Store 78-630 Highway 111 La Quinta CA 92253 Bicycle Racks and changing lockers 6. La Quinta Resort and Club 49-499 Eisenhower Drive La Quinta CA 92253 Bicycle racks, changing lockers and showers 7. La Quinta City Hall 78-495 Calle Tampico La Quinta CA 92253 Changing lockers and showers 6 257 012 8. Truman Elementary School 78-870 50th Avenue La Quinta CA 92253 Bicycle racks, changing rooms and showers 9. La Quinta Middle School 78-900 50th Avenue La Quinta CA 92253 Bicycle racks, changing rooms and showers 10. La Quinta High School 79-255 Westward Ho Drive La Quinta CA 92253 Bicycle racks, changing rooms and showers 11. Riverside County Fire Department 78-136 Frances Hack Lane La Quinta CA 92253 Changing lockers and showers 12. Riverside County Fire Department 54-001 Madison Street La Quinta CA 92253 Changing lockers and showers docfb.20 7 258 - 01� e. Sun Line Transit Agency buses accommodate bicycles on all of their fleet. f. Future facilities for changing and storing clothing and equipment at bicycle parking facilities would only be considered by each new private development. Although no public facilities for changing and storing clothes and equipment are currently planned, facilities would only be considered along the regional Whitewater Wash bike route. g. The Riverside County Sheriff's Department (which provides police services to La Quinta) conducts bicycle safety programs at the schools in La Quinta. The programs are typically held at the start of the school year and just prior to summer. The City is conducting a "Bicycle Safety Day" through the Parks and Recreation Department in conjunction with the Riverside County Sheriff's Department and a local bicycle shop. The Sheriff's Department reports that due to the training and bicycle safety programs, the incidence of vehicle vs. bicycle accidents are extremely low in La Quinta. The Sheriff's Department actively enforces provisions of the Vehicle Code regarding bicycle operation. h. Letters of support are attached. The La Quinta Parks and Recreation Commission and the Planning Commission have approved for adoption the La Quinta Bike Route Plan. The City Council has adopted the Plan. i. The plan has been reviewed by the Coachella Valley Association of Government and found to be consistent with their planning efforts. The Plan is consistent with all State, regional, and local air quality plans. The Riverside County Transportation Commission(RCTC)will review and approve the Bike Route Plan. j. The attached map identifies project priority for implementation. k. The City's policy is to obtain future bikeways including lanes and sidewalks through the development process. There are two bikeways that require future financial funding: Coral Reef Mountain Bikeway estimated at $330,000 to implement; and the completion of the White Water Channel bikeway estimated at $400,000 to implement. The City completed the Bear Creek Channel Bike Path at cost of $280,000 to implement. 259 docfb.20 g 014 awE wen -- �- g fr"w"• IQ High High School CENTER ■ PARK COMMERCIAL DISTRCT i00 BCYCLE FACILITY _A IAr 1996 - a o� r �._ r ICI — r 33 CITY OF LA QUINTA Community Development (619) 777-7125 200 015 120 FT. R/W 9' L 5' 14' 12' 13' 14' 13' 12' 14' 5' , 9' 6 FT, BIKE SIDEWALK LANE MEDIAN MAJOR ARTERIAL BIKE ROUTE: CLASS 2 110 FT, R/W BIKE 6 FT. LANE SIDEWALK 6 FT, BIKE MEDIAN BIKE 6 FT. SIDEWALK LANE PRIMARY ARTERIAL LANE SIDEWALK OPTION A BIKE ROUTE: CLASS 2 _ 100 FT. R/W I. 12' � 5' � 14' 13' 12' 1 13' 1 14' , 5' L 12' 1 6 FT BIKE SIDEWALK If�NE MEDIAN IANE SIDEWALK PRIMARY ARTERIAL OPTION B BIKE ROUTE: CLASS 2 120 FT, R/W 12' 14' L 12' L 13' L 18, 13' L 12' L 14' 12' 8 FT. MEDIAN SIDEWALK MAJOR ARTERIAL ORIGINAL STYLE BIKE ROUTE: CLASS 3 �. 88 FT. R/W 8 FT. SIDEWALK SECONDARY ARTERIAL BIKE ROUTE: CLASS 3 8 FT. SIDEWALK 8 FT. SIDEWALK 461 016 6'' tir CITY OF LA QUINTA Community Development (619) 777-7125 017 ATTACHMENT 2 RESOLUTION NO. 97-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECOMMENDING APPROVAL OF THE LA QUINTA BICYCLE TRANSPORTATION PLAN. WHEREAS, the City Council of the City of La Quinta, California did on the 18"' day of March, 1997, hold a duly noticed public meeting to consider the Bicycle Transportation Plan for the City of La Quinta; and WHEREAS, a Program EIR has been prepared for the 1992 La Quinta General Plan, and pursuant to CEQA Guidelines, Sections 15162 and 15164, it has been determined that now new effects occur and no new mitigation measures are required as the Bicycle Transportation Plan is within the Scope of the General Plan Program EIR and no new environmental document is required; WHEREAS, at said public meeting; upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify the recommendation for approval of said Bicycle Transportation Plan. 1. The proposed plan will not adversely affect the planned development of the City in that it will implement General Plan policy by designating specific locations of bike paths, lanes, and routes on select City streets and off -road areas. Objective 3-6.1 of the General Plan Circulation Element states that "The City shall facilitate the use of alternative, non -vehicular modes of transportation through the identification of conceptual bicycle corridors throughout the City". 2. The proposed plan would not be detrimental to the health, safety, and welfare of the City because the plan is designed to insure unsafe conditions do not occur. 3. There will be no significant adverse impacts resulting from the plan because by it's nature, creates conditions which enhance, control, and are compatible with planned development. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case. 264 019 Resolution No. 97-16 Page 2 2. That it does hereby approve the Bicycle Transportation Plan for the reasons set forth in this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the ' City Council held on this 18" day of March, 1997, by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Holt NOES: . None ABSENT: None ABSTAIN: None ATTEST: ;AUNgDARAtL. XHOLA. City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELlf, City Attorney City of La Quinta, California PC, A46e(--- GLENDA L. HOLT, Mayor City of La Quinta, California 26 020 ATTACHMENT 3 RESOLUTION NO. 99-159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING THE APPLICATION FOR THE FISCAL YEAR 2000/01 BICYCLE TRANSPORTATION ACCOUNT GRANT PROGRAM FOR A CLASS III BIKE LANE ON CALLE TAMPICO, PARK AVENUE, AND AVENUE 50 WHEREAS, the people of the State of California enacted Senate Bill No. 1095 adding Chapter 8 to the Streets and Highways Code which provides for non -motorized transportation and to provide funds for the implementation of the non -motorized transportation; and WHEREAS, the California Law AB 1020 will increase available funding for each of the next four years and will top out at $5 million in the Year 2004; and WHEREAS, the Department of Transportation shall make available $1 .5 million for fiscal year 2000/01 for the construction of non -motorized transportation facilities to be used in conjunction with the state highway system; and WHEREAS, the City of La Quinta wishes to utilize these state funds to further the goals and objectives of the City's General Plan, the City's Bicycle Transportation Plan, the region's bicycle commuter needs, and the Coachella Valley Association of Governments' System of Non -Motorized Facilities regarding a bicycle network; and WHEREAS, the state will pay 90% of the project costs and the City of La Quinta shall be responsible for 10% of the project construction costs; and WHEREAS, the City has found that the Project is categorically exempt under Section 15304(h), Minor Alterations to Land, of the California Environmental Quality Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LA QUINTA AS FOLLOWS: SECTION 1. The City hereby approves the application for the Bicycle Transportation Account grant program for Class III bike lanes on Calle Tampico, Park Avenue and Avenue 50. SECTION 2. The City certifies that adequate provisions for operation and maintenance of the project will be made. SECTION 3. The City certifies that 10% of the total construction cost of the project will be provided. 4. n 021 Resolution No. 99-159 2000/2001 Bicycle Grant Adopted: December 21. 1999 Page 2 SECTION 4. The City appoints the City Manager, or his designee, to be the Administering Agency Representative as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. PASSED, APPROVED and ADOPTED by the City Council of the City of La Quinta, California this 21 st day of December, 1999 by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None 014 akl' JOK M. PENN, NXaVor City of La Quinta, California ATTEST: JUNE ,SVOtIEEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: t'S/ritltiy rn ,f��Ne�G� DAWN C. HONEYWELL, City Attorney City of La Quinta, California 267 022 T4ht 4 44Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Adopt a Resolution Accepting Guest Badges PUBLIC HEARING: to the Nabisco Championship Golf Tournament to be Held March 21-26, 2000 in Rancho Mirage, CA RECOMMENDATION: Adopt a Resolution of the City Council approving the acceptance of 10 guest badges valued at $75 each for the Nabisco Championship Golf Tournament to be held March 21-26, 2000 in Rancho Mirage, California, that were donated to the La Quinta Senior Center. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Nabisco Championship guest badges were made available to the La Quinta Senior Center as a thank you for hosting the Nabisco Championship "Senior Putting Competition" at the Senior Center (Attachment 1). In the past, the badges have been distributed to those volunteers that had assisted with the putting contest held at the La Quinta Senior Center, in association with the Nabisco Championship. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the acceptance of 10 guest badges valued at $75 each for the Nabisco Championship Golf Tournament to be held March 21-26, 2000 in Rancho Mirage, California, that were donated to the La Quinta Senior Center; or 0 W 2. Do not adopt a Resolution of the City Council approving the acceptance of 10 guest badges valued at $75 each for the Nabisco Championship Golf Tournament; or 3. Provide staff with alternative direction. y submitted, Dodie Horvitz ommunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Letter from Tamra Borson, Nabisco Championship 269 S:\Community Services\CCReports\CC.038.wpd 0 0 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A GIFT WHEREAS, on February 25, 2000, Nabisco Championship generously donated to the La Quinta Senior Center, a gift of 10 guest badges valued at $75 each for the 2000 Nabisco Championship Golf Tournament to be held March 21-26, 2000 at Ranch Mirage, California; and WHEREAS, the gifts were donated to the City of La Quinta Senior Center and were not given to or limited to the use of any particular employee or official; and, WHEREAS, it is in the best interest of the City of La Quinta to accept the donation and to direct the City Manager to control distribution of the tournament guest badges. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: 1. The City of La Quinta hereby accepts the donation of complimentary guest badges for the 2000 Nabisco Championship Golf Tournament. 2. The City Manager is hereby directed to control distribution of said tournament guest badges on a first -come, first -serve basis. PASSED, APPROVED and ADOPTED this 7th day of March, 2000 by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California 27n S:\Community Services\CCReports\CC.038.wpd 00�) ATTEST: JUNE GREEK, City Clerk City of La Quinta, California ATTEST: DAWN HONEYWELL, City Attorney City of La Quinta, California i 1 004 S:\Community Services\CCReports\CC.038.wpd 03/01/2000 08:37 760-564-5004 LO SEHIOR CENTER PAGE 01 February 25, 2000 Marilyn Smith ta, Quinta Senior Center 78.450 Avenida La Fonda La Quinta, CA 92254 Dear Marilyn ATTACHMENT 1 On behalf of the Nabisco Championship, I would like to thank you for allowing us to come to your facility. The Nabisco Championship "Senior Putting Competition" is a long-standing tradition that we look forward to each year. It is our chance to visit with old friends and show our appreciation to the seniors of the Coachella Valley. Your support of this event is greatly appreciated by all of us. Without the support of our communities' seniors the Nabisco Championship would not be the success it is today. In appreciation, please accept these Tournament Guest badges. Each badge is good for the entire week of the tournament March 21 - 26, and includes clubhouse privileges. We hope you can share these with those who do the most for you. Enjoy the tournament and we look forward to seeing you again next year. Sincerely, Tams Borson Marketing & Advertising Ilva Racquet Clah Driw • Rencho Wraps, U 92270 it Telephone. 7ti0.324AW • Fex. 700. M.0201 a www. nabluochemplowhip.rrc�om ,GIB 006 Tit!t 4 4 Qum& COUNCIL/RDA MEETING DATE: March 7, 2000 Adoption of a Resolution Accepting Guest Passes to Newsweek Champions Cup Tennis Tournament on March 17, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 1 4 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a donation from Waste Management of the Desert for guest passes to the Newsweek Champions Cup Tennis Tournament on March 17, 2000. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Waste Management of the Desert has sent guest passes to attend the Newsweek Champions Cup Tennis Tournament on March 17, 2000, during the day. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a donation from Waste Management of the Desert for guest passes to the Newsweek Champions Cup Tennis Tournament on March 17, 2000; or 2. Do not adopt a Resolution of the City Council accepting the donation; or 3. Provide staff with alternative direction. 4 Respectfully submitted, Linda Coyle, Manageme t nalyst City Manager's Office Approved for submission by: Thomas P. Genovese, City Manager 002 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A DONATION WHEREAS, on March 2, 2000, Waste Management of the Desert generously donated guest passes to the Newsweek Champions Cup Tennis Tournament on March 17, 2000 to the City of La Quinta; and WHEREAS, the gift was offered for donation to the City of La Quinta, and was not given to or limited to the use of any particular employee or official; and, WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: The City of La Quinta hereby accepts the donation of guest passes to the Newsweek Champions Cup Tennis Tournament. PASSED, APPROVED and ADOPTED this 7th day of March, 2000 by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: June Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 214 T4ht 4 4& 49 A ro COUNCIL/RDA MEETING DATE: March 7, 2000 Adoption of a Resolution Accepting Guest Passes to Newsweek Champions Cup Tennis Tournament held on March 8-19, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: /,15 Adopt a Resolution of the City Council accepting a donation from Oliphant Enterprises for guest passes to the Newsweek Champions Cup Tennis Tournament held on March 8-19, 2000. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Oliphant Enterprises has sent guest passes to attend the Newsweek Champions Cup Tennis Tournament held on March 8-19, 2000. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a donation from Oliphant Enterprises for guest passes to the Newsweek Champions Cup Tennis Tournament held on March 8-19, 2000; or 2. Do not adopt a Resolution of the City Council accepting the donation; or 3. Provide staff with alternative direction. 2 7� Respectfully submitted, "=OiA. I Linda Coyle, Management +ast City Manager's Office Approved for submission by: (-/ ✓Z't4 Thomas P. Genovese, City Manager 002 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A DONATION WHEREAS, on March 7, 2000, Oliphant Enterprises generously donated guest passes to the Newsweek Champions Cup Tennis Tournament held on March 8-19, 2000 to the City of La Quinta; and WHEREAS, the gift was offered for donation to the City of La Quinta, and was not given to or limited to the use of any particular employee or official; and, WHEREAS, it is in the best interest of the City of La Quinta to accept the donation. -NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: The City of La Quinta hereby accepts the donation of guest passes to the Newsweek Champions Cup Tennis Tournament. PASSED, APPROVED and ADOPTED this 7th day of March, 2000 by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PEI A, Mayor City of La Quinta, California IA'Vlk� June Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 277 003 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: / COUNCILIRDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of Prototypical Street STUDY SESSION: Improvements and Details of Amenities to be PUBLIC HEARING: Installed, Project No. 98-19, Phase VI Improvements Approve prototypical street improvements and details of amenities to be installed with Project No. 98-19, Phase VI Improvements. The Fiscal Year 1998/1999 Capital Improvement Plan (CIP) established a budget of $500,000 for development of the Village Commercial Area prototypical street, $1,188,650 for the Village Commercial Area and $2,350,960 for the Village Cove Area. All of the costs for the street improvements including curb and gutter, new street surfacing and storm drains, will be funded through the Redevelopment Agency (RDA) Project Area No. 1 . These improvements are being funded by RDA Project Area No. 1 funds and therefore must be bid specifying prevailing wage requirements. Therefore, there are no Charter City impacts. On July 7, 1998, the City Council approved the Fiscal Year 1998/1999 through 2002/2003 Five-year CIP. As part of this program, the Phase VI Improvements were identified as follows: Phase VI A - Village Commercial Area Phase VI B - Cove Area Phase VI C - Westward Ho Phase VI D - Sagebrush, Bottlebrush, and Saguaro The City Council also approved the project entitled "Village Development" which is the completion of a prototypical street (Calle Estado). 279 T:\PWDEPT\COUNCIL\2000\000307e.wpd On August 18, 1998, the City Council authorized the advertisement of a Request for Proposals (RFP) to provide design and assessment engineering services in order to complete the Phase VI projects. On December 15, 1998, the City Council awarded the design and assessment engineering services contract to Korve Engineering. On February 2, 1999, the City Council approved a conceptual plan in order to proceed with obtaining public input regarding the Phase VI improvements. On March 1, 1999, a Public Meeting was held with the Village residential and commercial property owners to discuss the prototypical street and other improvements within the Village and Cove areas. On June 22, 1999, the City Council conducted a Study Session to begin the task of reviewing proposed concepts for the prototypical street and the conceptual circulation plan for the Village commercial and residential areas. The City Council reviewed the public comments from the March 1, 1999 Public Meeting and provided input. On August 3, 1999, the City Council conducted a second Study Session to review concepts for the prototypical street and the conceptual circulation plan for the Village commercial and residential areas. On October 19, 1999, the City Council approved the following: the village circulation concept; 28 foot street widths and rolled curb for certain residential areas in the village; a conceptual plan for the prototypical street, Calle Estado; a parking lot plan for the parking lot south of Calle Tampico* between Avenida Navarro and Avenida Bermudas; and a streetlight standard to be utilized for the prototypical street. Included as Attachment 1 is the prototypical street concept approved by the City Council. At this phase of design, the project development team is seeking direction from the City Council in three basic decision areas with respect to the design amenities for the prototypical street. Decision Area 1 - Water Feature The City Council directed that a water feature be installed at each end of Calle Estado (one at Avenida Bermudas and one at Desert Club). Included as Attachment 2 is a plan view of the proposed location of the water feature. Included as Attachment 3 is a section view showing the proposed water feature. For purposes of identification, this feature will be referred to as Plaza Fountain I. T:\PWDEPT\COUNCIL\2000\000307e.wpd 002 Included as Attachment 4 is a perspective view of an alternative water feature identified as Plaza Fountain II. Attachment 5 is a perspective view of another water feature alternative labeled "Plaza Fountain III". Attachment 6 is also a perspective view of one last water feature alternative labeled as "Plaza Fountain IV". The City Council may decide to utilize the same water feature on either end of Calle Estado, a different water feature on each end of Calle Estado, or provide additional direction regarding the water feature designs as presented. Decision Area 2 - Color Scheme/Theme Direction is requested regarding the paver style, color and pattern for the sidewalks, and crosswalks, as well as a color scheme for concrete banding, and the street lights. Included as Attachment 7 is a color scheme concept indicating "Uni-Decor" paver stone shape in a "Red -Brown Charcoal" color, laid in a "Basketweave" pattern, and "Kahlua" colored concrete for banding and a street light lamp post color of "White - Verde" (green). Included as Attachment 8 is a "Holland Stone" paver stone shape utilizing "Old Towne Blend" color combination installed in a herringbone pattern for sidewalks, crosswalks and colored concrete banding in the color of "Padre Brown" and a street light lamp post color of "Taupe." Included as Attachment 9 is a "Kobble Stone" paver shape utilizing the color combination "Big Horn Blend" laid in a random style laying pattern for sidewalks, crosswalks and concrete banding in the color of "Lakeside Brown" with a "Bronze" color for street lights. Decision Area 3 - Landscaping Theme Included as Attachment 10 is the proposed "Sub -Tropical" landscaping plant pallete option for the prototypical street landscaping. The pallete indicates types and sizes of trees, shrubs, vines and ground cover for City Council consideration. Included as Attachment 11 is the "Sub -Tropical" preliminary landscaping plan for Calle Estado. The planting proposed is as follows: canopy trees with up lighting, flowering shrubs and evergreen ground cover type, citrus trees and California fan palms around the water feature, and ground cover displaying annual color on each water feature island fronting both Desert Club Drive and Bermudas. Included as Attachment 12 is the proposed "Desert" landscaping plant pallete option for the prototypical street landscaping. The pallete indicates types and sizes of trees, shrubs, cactus and ground cover for City Council consideration. Included as Attachment 13 is the preliminary landscaping plan for Calle Estado. The planting proposed is as follows: canopy trees with up lighting, flowering shrubs and decomposed granite (Mojave Gold) ground cover type, citrus trees and California fan palms around the water feature, and ground cover displaying perrenial color on each , water feature island fronting both Desert Club Drive and Bermudas. hh 3 281- T:\PWDEPT\COUNCIL\2000\000307a.wpd Staff is requesting the City Council's consensus regarding types of trees, shrubs, and ground cover. Traffic Circulation The City Council also reviewed the Conceptual Circulation Plans for the Village commercial and residential areas. As part of the Circulation Plan, the intersections of Calle Amigo, Calle Barcelona, and Calle Cadiz with Avenida Bermudas were discussed. The existing alignment of these intersections consists of two-way "Y" configurations complete with a triangular island at each intersection. The City Council discussed options including retaining the two-way "Y" configuration, altering the "Y" configuration to a one-way configuration, or reconstructing the intersection as a standard "T" intersection. The City Council chose the one-way "Y" configuration. The proposed one-way "Y" configuration provides more of a "tear drop" island shape to facilitate an easier access entering the side streets off Avenida Bermudas. A widened exit from the side streets to allow for a free right turn movement and a 90 degree configuration for left turn movements on to Avenida Bermudas are also provided with the one-way "Y" configuration. Included as Attachment 14 is a plan showing the proposed intersections of Calle Cadiz, Calle Barcelona, and Calle Amigo with Avenida Bermudas. In order to provide a higher level of visibility, and to link the Avenida Bermudas to the Prototypical Street, the City Council may wish to consider the installation of street light standards on each tear drop island matching those street light standards proposed for Calle Estado. In constructing the new "tear drop" islands, staff is proposing, with the concurrence of City Council, to retain the existing landscaping. Currently, the islands are covered with Bermuda grass and mature palm trees. The newly configured islands will be smaller in area and the palm trees will be transplanted to fit within the revised island configuration. The alternatives available to the City Council include: 1. Approve prototypical street improvements and details of amenities to be installed with Project No. 98-19, Phase VI Improvements; or 2. Do not approve prototypical street improvements and details of amenities to be installed with Project No. 98-19, Phase VI Improvements; or 3. Provide staff with alternative direction. n82 004 T:\PWDEPT\COUNCIL\2000\000307a.wpd Respectfully submitted, l Chris A Vogt," Public Works Director/City Engineer Approved for submission by: homas P. Genovese City Manager Attachments: 1. Approved Preliminary Street Landscaping Concept 2. Plaza Fountain I (Plan View) 3 Plaza Fountain I (Elevation) 4. Plaza Fountain II (Perspective View) 5. Plaza Fountain III (Perspective View) 6. Plaza Fountain IV (Perspective View) 7. Color Concept (Red -Brown Charcoal) 8. Color Concept (Old Towne Blend) 9. Color Concept (Big Horn Blend) 10. Sub -Tropical Plant Palette (Table) 11. Sub -Tropical Preliminary Landscape Plan 12. Desert Plant Palette (Table) 13. Desert Preliminary Landscape Plan 14. Proposed Avenida Bermudas Intersections 281 005 T:\PWDEPT\COUNCIL\2000\000307a.wpd IIIIIIIIIIII PRELIMINARY LANDSCAPE PLAN CALLS ESTADO 1 i MY OF LA OUKrA, CAtFOFM 284 ATTACHMENT 2 z� Z LL I� I� a 285 008, • T HM ENT 3 4`' a TAC a z 0 U W CA Z g N z 0 W Q U N U) o C z :, 009 ATTACHMENT 4 AL 111 z 04 z D 0 U. w -j N co 0 o 'n' I o ATTACHMENT 5 d G EU 4 °llo 6 F9 0 �6 � p I N I CIO W 288 a— J U co 0 H 0 z Oil MENT 6 012 SO IFMIA rF Nr 'ram' Holland Stone I ATTACHMENT 8 Herringbone Installation Patterns 291 f ATTACHMENT 10 SUB -TROPICAL PLANT PALETTE I�- SYMBOL BOTANICAL NAME COMMON NAME SIZE REMARKS TREES: BV BAUHINIA VARIEGATA PURPLE ORCHID 36' STANDARD TRUNK OES OLEA E. 'SWANHILL FRUITLESS' FRUITLESS OLIVE 36" MULTI TRUNK QV QUERCUS VIRGINIANA'HERITAGE' HERITAGE LIVE OAK W. STANDARD TRUNK SM SCHINUS MOLLE CALIFORNIA PEPPER 36' STANDARD TRUNK TREES: CIT CITRUS CITRUS 24" BOX GP GEIJERA PARVIFLORA AUSTRALIAN WILLOW 24-36" BOX LI LAGERSTROEMIA INDICA CRAPE MYRTLE 24-36" BOX TP THEVETIA PERUVIANA YELLOW OLEANDER 24-W' BOX PALMS: AR ARECASTRUM ROMANZOFFIANUM QUEEN PALM 24"-W' BOX BR BEAUCARNEA RECURVATA BOTTLE PALM 24"-36" BOX BU BUTIA CAPITATA PINDO PALM 24-36" BOX CH CHAMAEROPS HUMILIS MEDITERRANEAN FAN PALM 24-36" BOX CR CYCAS REVOLUTA SAGO PALM 24"-36" BOX PR PHOENIX ROEBELLINII PIGMY DATE PALM 24"-36" BOX WF WASHINGTONIA FILIFERA CALIF. FAN PALM 14'-20' HIGH SHRUBS: DIE DIETES VEGETA FORTNIGHT LILY 5 GAL DOP NERIUM OLEANDER'PETITE PINK' DWARF OLEANDER 5 GAL HSB HIBISCUS S. 'BUTTERBALL' HIBISCUS 5 GAL LC LANTANA'CONFETTI' DWARF LANTANA 5 GAL LR LANTANA'RADIATION' LANTANA 5 GAL MP MURRAYA PANICULATA ORANGE JESSAMINE 5 GAL ND NANDINA DOMESTICA HEAVENLY BAMBOO 5 GAL PTV PITTOSPORUM T. 'VARIEGATR VARIGATED MOCK ORANGE 5 GAL PW PITTOSPORUM T. 'WHEELERl' WHEELER'S DWARF 5 GAL XCC XYLOSMA CONGESTUM 'COMPACTA' DWARF XYLOSMA 5 GAL VINES TRAINED ON PALMS TRUNKS: BBK BOUGAINVILLEA'BARBARA KARST' BOUGAINVILLEA 15 GAL GS GELSEMIUM SEMPERVIRENS CAROLINA JESSAMINE 15 GAL RSB ROSA'BANKSIAE' LADY BANKS ROSE 15 GAL GROUNDCOVER: ASF ASPARAGUS SPRENGERI ASPARAGUS FERN 5 GAL BOO BOUGAINVILLEA'OOH LA LA' BOUGAINVILLEA 5 GAL CB CARISSA G. 'BOXWOOD BEAUTY' NATAL PLUM 5 GAL CGP CARISSA G. 'PROSTRATA' PROSTRATE NATAL PLUM 5 GAL TJ TRACHELOSPERMUM JASMINIOIDES STAR JASMINE 5 GAL L LANTANA SP. LANTANA 5 GAL LM LIRIOPE MUSCARI LILY TURF 5 GAL RO ROSMARINUS O. 'LOCKWOOD DE FOREST DWARF ROSEMARY 5 GAL 291 016 vruo-4vo ,vlwx) vi d0 Am g i 0QV183 3MV0 ! NVId 3dvosaNV1 AHVNIWll3Hd lVOldOUi-ans a 294 ATTACHMENT V DESERT PLANT P. TREES: CDM CERCIDIUM HYBRID 'DESERT MUSEUM' DESERT MUSEUM PALO VERDE 36' STANDARD TRUNK PRO THORNLESS PROSOPIS CHILENSIS CHILEAN MESQUITE 36" STANDARD TRUNK TREES: AST ACACIA STENOPHYLLA SHOESTRING ACACIA 24-36" BOX CX CERCIDIUM PRAECOX SONORAN PALO VERDE 24-35' BOX LY LYSILOMA THORNBERI FEATHER BUSH 24" BOX PTE PITHECELLOBIUM FLEXICAULE TEXAS EBONY 24-36" BOX PALMS: BU BUTIA CAPITATA PINDO PALM 24"-36" BOX CH CHAMAEROPS HUMILIS MEDITERRANEAN FAN PALM 24"-W' BOX WF WASHINGTONIA FILIFERA CALIF. FAN PALM 16'-20' HIGH SHRUBS: BAL BAILEYA MULTIRADIATA DESERT MARIGOLD 5 GAL CA CASSIA ARTEMISIOIDES FEATHERY CASSIA 5 GAL CPU CAESALPINIA PULCHERRIMA RED BIRD OF PARADISE 5 GAL EF ENCELIA FARINOSA BRITTLE BUSH 5 GAL LFG LEUCOPHYLLUM F. 'GREEN CLOUD' TEXAS RANGER 5 GAL LER LEUCOPHYLLUM L. 'RIO BRAVO' TEXAS RANGER 5 GAL MEA MUHLENBERGIA L. 'AUTUMN GLOW YELLOW DEVILS SHOESTRING 5 GAL MER MUHLENBERGIA L. 'REGAL MIST' RED DEVILS SHOESTRING 5 GAL SL SALVIA LEUCANTHA MEXICAN $AGE 5 GAL PEP PENSTEMON PARRYI PARRY'S PENSTEMON 5 GAL JSM JUSTICIA SPICIGERA MEXICAN HONEYSUCKLE 5 GAL VINES TRAINED ON PALMS TRUNKS: BBK BOUGAINVILLEA'BARBARA KARST' BOUGAINVILLEA 15 GAL GS GELSEMIUM SEMPERVIRENS CAROLINA JESSAMINE 15 GAL RSB ROSA'BANKSIAE' LADY BANKS ROSE 15 GAL CACTI: AG AGAVE GEMINIFLORA AGAVE 5 GAL ALOE SPECIES 5 GAL DW DASYLIRION WHEELERI DESERT SPOON 5 GAL FER FEROCACTUS ACANTHODES BARREL CACTUS 5 GAL HP HESPERALOE PARVIFLORA RED YUCCA 5 GAL YUCCA SPECIES GROUNDCOVER: BCH BACCHARIS P. 'THOMPSON' BACCHARIS 5 GAL BOO BOUGAINVILLEA'OOH LA LA' BOUGAINVILLEA 5 GAL L LANTANA SP. LANTANA 5 GAL 295 nis z w U H Q VP#MAWa VIWO to ;Jo AM Oa`d1Sa a-mo NV-ld 3dVOSGNVl AadNIWll3Ud lH3S3a i E � � f 3 � � 4444444f4 i FL 3 2 9r :QA z ICI I1 --� a----- --------- El- -- T AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration of Site Amenities for the STUDY SESSION: Cove Oasis/Lake Cahuilla Trail, Project No. 98-18 PUBLIC HEARING: Approve the site amenities for the Cove Oasis/Lake Cahuilla Trail, Project No. 98-18. This project is identified in the 1998/99 Capital Improvement Program (CIP). Anticipated funds have been budgeted as follows: Project Area No. 1 $200,000 TOTAL $200,000 Staff submitted the project for two potential grants from the California Department of Parks and Recreation. The first grant request was for $230,000 from the Recreational Trails Program, and the second grant request was for $137,000 from the Habitat Conservation Program. Unfortunately, neither of the grant applications were funded during this cycle. In order to install all the desired components specified in the project design Request for Proposals (RFP), an undetermined amount of additional funding will most certainly be required to complete this project. Upon determination of an acceptable master plan and approval of the details of all site amenities, the design consultant will complete a more detailed cost estimate, recommended phasing plan, construction plans, specifications, and cost estimate. This information will then be presented to the City council for approval and authorization to bid the first phase. Since Redevelopment Agency (RDA) Funding is being utilized for this project, the City must bid the project with prevailing wage requirements. Therefore, there are no Charter City implications. 4 T:\PWDEPT\COUNCIL\2000\000307f.wpd On May 19, 1998, the City Council adopted the Fiscal Year 1998/99 through Fiscal Year 2002/03 CIP. Improvements to the Cove Oasis/Lake Cahuilla Trail are identified to receive funding during Fiscal Year 1998/99. According to the CIP, this project includes the development of the Cove Oasis Area (south of Tecate) as a future park, and the installation of trail head improvements. On May 4, 1999, the City Council authorized staff to prepare and distribute an RFP for the design of the Cove Oasis/Lake Cahuilla Trail Head Improvements and appointed a Consultant Selection Committee which included Mayor Pro Tem Henderson and City Council Member Sniff. On August 12, 1999, the Consultant Selection Committee issued the RFP to short listed firms. On October 5, 1999, the City Council authorized the City Manager to execute a Professional Services Agreement with the firm of David Evans and Associates, for a fixed amount not to exceed $60,130, to provide design services for the Cove Oasis/Lake Cahuilla Trail Head Project. On December 15, 1999, the City Council selected Concept "A" to be the Cove Oasis Master Plan and directed staff to further refine the proposed site amenities for further Council consideration. As illustrated on Attachment 1, Vicinity Map, the proposed improvements shall be located immediately adjacent to the existing rock outcropping approximately 1 /4 mile south of Calle Tecate. Concept "A", Attachment 2, takes full advantage of the existing palm oasis, as well as planting opportunities adjacent to the base of the hillside. The proposed site shall be left in a natural condition, assuming only minimal grading. The existing palm trees shown are indicated at their actual locations relative to the path. The existing trail route transitions through this space allowing easy access to all proposed features. Four shade shelters and a custom water feature are nestled within the palms east of the trail. The restroom, spray tower, signage, emergency call box, drinking fountain, free standing bench, and trash receptacle balance the site with placement west of the trail. Included as Attachment 3 is an exhibit which depicts the proposed rock edging to be placed at the existing parking lot north east of the existing Palm Oasis. A similar rock edging will be utilized at the entrance to the Palm Oasis area. The preliminary construction cost estimate for this master plan concept including contingency, survey, inspection, construction management, and administration could be as much as $474,200. 299 T:\PWDEPT\COUNCIL\2000\000307f.wpd In addition to this cost estimate, the consultant has completed estimates for parking lot restoration for the parking lot south of Tecate, entry signage at the parking lot, two way directional signage throughout the trail, and electrical power for future lighting and other needs for evening functions at the Cove Oasis Park/Trailhead. The preliminary cost estimate for these additional amenities including contingency, survey, inspections, construction management, and administration could add an additional $91,000. Decision Area No. 1 — Trail Head Signage ($8,000 - $30,000 which includes the emergency call box) Included as Attachment 4 is Alternative No. 1. This sign consists of a large information sign with two stone pilasters at each side. The overall dimensions scale approximately 6' high by 12' wide. A wooden trellis/rooftop protects the hiker from the heat and glare while viewing the maps and literature. The emergency call box can be housed in one of the columns and various kinds of information can be permanently displayed on the face of the sign and on the remaining column. This information may consist of a trail route/ map, data on flora and fauna of the region, as well as, publications for city and community events. The sign shall be oriented in a north/south direction for protection against the sun. The cost estimate for Alternative No. 1 is $30,000. Included as Attachment 5 is Alternative No. 2. This four-sided "kiosk" type sign provides for four sides (eight panels) of trail information and display of city/community events. The structure consists of a wooden frame with heavy wooden trellis above and a natural stone base. Information, mapping, and artwork can be printed and housed behind "lexan" vandal -resistant panels. Information presented may include data on the network of Coachella Valley trails, history and geology of the local mountains, flora and fauna native to the region; in addition to a thermometer and general trail safety tips for the hiker. The cost estimate for Alternative No. 2 is $8,000. Included as Attachment 6 is Alternative No. 3. This concrete/stone sign provides information display areas and literature "pockets". It is bordered at the base by natural rock indigenous to the area. The sign scales approximately 6' high by 8' wide and is two-sided. There is no trellis structure shown here and the call box sits adjacent to the sign. Modifications can be made to this structure to provide integrated elements, if so desired. The cost estimate for Alternative No. 3 is $22,000. Included as Attachment 7 is Alternative No. 4. This 5' high by 5' wide concrete and stone monument sign allows for only limited informational display area and a detached emergency call box. This sign may be more "proportional" to the project site and contains the use of three primary materials: poured -in -place concrete, scored split -face masonry, and a natural stone base. The cost estimate for Alternative No. 4 is $20,000. 300 T:\PWDEPT\COUNCIL\2000\000307f.wpd 003 03 Each of the above signs includes a budgetary allotment of dollars to be used for a sign manufacturer to work with the city and design team to create the imagery .presented on the sign (i.e. trail maps, safety tips, etc.). Decision Area No. 2 — Shade Shelters The following alternatives depict the materials deemed appropriate for the construction of the shade shelters. The primary difference between each of the choices is the configuration and material selection of the column; in addition to the overall size of the shelter. Please note that Concept "A" (Attachment 2) designates the selection of one large shade shelter with four picnic tables, four columns, and two trash receptacles; one mid -size shade shelter with two picnic tables, four columns, and one trash receptacle; and two small shade shelters, each with one picnic table, four columns and one trash receptacle. Each picnic table is capable of seating from four to six people comfortably. The plans indicate a natural decomposed granite base instead of a concrete slab; however, this decision is yet to be determined. The costs depicted indicate total cost of the structure including picnic tables and trash receptacles. Included as Attachment 8 is Alternative No. 1 (Style "A"). Although this image shows the entire shade shelter, please keep in mind that your selection is based upon the column detail only; as each of the following choices also have trellis structures above them. This shade shelter consists of stone columns with lodge pole beams attached to the trellis structure. Included as Attachment 9 is Alternative No. 2 (Style "B"). By modifying the use of materials, this shade shelter incorporates a split -face masonry column with decorative scored split -face masonry caps and a natural stone base. The trellis structure consists of heavy wood with a rough sawn finish. Included as Attachment 10 is Alternative No. 3 (Style "C"). A slight modification to the others, this shade structure column detail consists of a split -face masonry column with natural stone base surrounded by natural boulders. Natural rock is repeated in the top cap and lodge pole beams support the heavy wood trellis structure. The cost for the proposed shade structures is directly associated with their size rather than architectural treatment. The small one table structure is estimated to cost $16,000, the mid size two table structure is estimated to cost $20,000, and the large four table structure is estimated to cost $34,000. 301 T:\PWDEPT\COUNCIL\2000\000307f.wpd /� /� Decision Area No. 3 — Water Feature with Pump ($8,000 - $15,000) Included as Attachment 11 is Alternative No. 1. This water feature consists of a series of boulders within which an opening is created in the top of the boulder allowing for a "trickling" water feature. No standing water shall be visible, and therefore the water re -circulates within the system. This feature can be embellished with some low - growing, drought tolerant, colorful plantings adjacent to the base of the water feature. We do not want to encourage mis-use of this element and therefore it has been designed to keep wildlife away from the water source. Alternative No. 1 is estimated to cost $15,000. Included as Attachment 12 is Alternative No. 2. This vertical stone column provides for trickling water on four sides, creating a unique water feature which can be embellished with accent plantings at its base. It is approximately 4'-6" high and 24" square and is rough textured to provide interest as water flows from all four sides toward the dry well / sump. Alternative No. 2 is estimated to cost $8,000. Decision Area No. 4 — Spray Towers ($6,000 - $20,000) Included as Attachment 13 is Alternative No. 1. This simple rock column structure provides one shower spray fixture with drainage to a sump below. It can be placed atop a concrete pad or resilient surface. Alternative No. 1 is estimated to cost $8,000. Included as Attachment 14 is Alternative No. 2. This spray tower consists of four stone columns with a simple trellis -type structure above. Misters provide the user with a cooling off sensation as they pass beneath this 12' wide by 10' high element. Alternative No. 2 is estimated to cost $20,000. Included as Attachment 15 is Alternative No. 3. This spray tower shall be placed along the trail and consists of a stone base with misters providing a cooling spray from a custom arched frame. Natural boulders and simple plantings can embellish this feature. Its height shall be appropriate for hikers to pass beneath. Alternative No. 3 is estimated to cost $6,000. Included as Attachment 16 is Alternative No. 4. This tower is more "architectural" in nature and consists of two columns of split -face block, a stone base, decorative caps, and an arched frame with multiple misters. The columns are approximately 10' wide and the overall height of the arch stands at 1 1'. Alternative No. 4 is estimated to cost $15,000. 302 T:\PWDEPT\COUNCIL\2000\000307f.wpd 005 Decision Area No. 5 - Drinking Fountains ($5,000 - $6,000) Included as Attachment 17 is Alternative No. 1. This simple stone drinking fountain can be manufactured to provide two separate heights to address adults and children. The side fountain can be used for children and the taller portion addresses a more appropriate height for adults. A side spigot allows for hikers to fill canteens in an efficient manner. Alternative No. 1 is estimated to cost $6,000. Included as Attachment 18 is Alternative No. 2. By providing steps up to a standard height drinking fountain, we alleviate the need for two separate elements. Additional materials can be introduced for the steps and decorative top cap. This alternative also provides for a side spigot. Alternative No. 2 is estimated to cost $5,000. Decision Area No. 6 - Free Standing Benches ($1,000 - $4,500) Included as Attachment 19 is Alternative No. 1. This pre -fabricated bench is 6' long with stone supports and either a concrete or wooden seat. Alternative No. 1 is estimated to cost $4,500. Included as Attachment 20 is Alternative No. 2. This seating element consists of carefully selected boulder groupings placed appropriately for seating purposes. Alternative No. 2 is estimated to cost $1,000. All seating areas shall be shaded whenever possible. Decision Area No. 7 - Restroom Building ($22,000 - $45,000) Included as Attachment 21 is Alternative No. 1 . This restroom building provides for a uni-sex facility which connects to an on -site septic system. Floor plans are provided and exterior treatment can be either stone or wood, in a color consistent with the other site amenities. Roofing material choices consist of metal or cedar shake. Alternative No. 1 is estimated to cost $22,000. Included as Attachment 22 is Alternative No. 2. This restroom building provides both men's and women's rooms with a choice of plumbing fixtures. Although usually constructed of block, custom exterior finishes are available for an additional cost. These pre -fabricated structures are also available with additional storage areas between the restrooms at an added cost. Both alternatives also represent opportunities for the display of trail maps or hiker information on the exterior walls. Alternative No. 2 is estimated to cost $45,000. It is requested that the City Council review each of the proposed site amenity elements and provide staff with a preference of each item or direction regarding desired modifications. 303 T:\PWDEPT\COUNCIL\2000\000307f.Wpd o F^ The alternatives available to the City Council include: 1. Approve the site amenities for the Cove Oasis/Lake Cahuilla Trail, Project No. 98-18; or 2. Do not approve the site amenities for the Cove Oasis/Lake Cahuilla Trail, Project No. 98-18; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Concept "A" 3. Parking Area 4. Sign Alternative No. 1 5. Sign Alternative No. 2 6. Sign Alternative No. 3 7. Sign Alternative No. 4 8. Shade Structure Alternative No. 1 9. Shade Structure Alternative No. 2 10. Shade Structure Alternative No. 3 11. Water Feature Alternative No. 1 12. Water Feature Alternative No. 2 13. Spray Tower Alternative No. 1 14. Spray Tower Alternative No. 2 15. Spray Tower Alternative No. 3 16. Spray Tower Alternative No. 4 17. Drinking Fountain Alternative No. 1 18. Drinking Fountain Alternative No. 2 19. Free Standing Bench Alternative No. 1 20. Free Standing Bench Alternative No. 2 21. Restroom Alternative No. 1 22. Restroom Alternative No. 2 304 T:\PWDEPT\COUNCIL\2000\000307f.wpd 007 ATTACHMENT 05 RO, ,Y 6 Y r � `' o 4 ® t �a y 1 � � � �, � 1 � � `R ,6.f` � ,� -_4l 0 � '_ �� 11� � � ,. �"��y �-i.'C ��. � t'.' 'I �x�r� ii�i 1Y; b.?�� +�,. .� ,'�.: % I d w,J4 '� �� ' �� a �� C � �? A \r- f (� af_� o f y�i * . . i , _ � is n .r'��Cf �c � � � � � ' 1 1 ,_ j- i � � � ,'i"�-: jam' 1 �� '' i1 � _�• ' � • �' � '�� 4 ;, e �^ T � � j. r.r' '�•- �� ...r r L . r, • `°' � ,r. .--� -a �� ., �� , %'� �':fi t kaM. 1 , � ` ` `� :x a,D ATTACHMENT v M Rm (D. a 309 m ATTACHMENT 6 dw N N l 10 ATTACHMENT 8 0 0 a� f 31 �' ATTACHMENT 9 r 313 Pit ATTACHMENT 10 ol ATTACHMENT 13 3 1"7 ATTACHMENT 14 1,9 318 N �2 L ATTACHMENT 15 %I to 3 P0 319 023 ATTACHMENT 16 dm ul 3 A 'mr. " ! ATTACHMENT 17 321. ei 0 - %V& Y 4 ATTACHMENT 19 323 027 (D ATTACHMENT 20 24 N 0. 2 rd °I 11• -is I,£-16 .0-,S ca Z 0 �L yr W ;Q I J I ■ -1114 0 326 0 3 NX i }} Golfers at this Missouri country club appreciate their SS' Aspen" Double restroom. 0 .,:�-,It _.._..__._._--t-._ L 0 0 w Ck ) 328 N 03 Tjht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: Consideration to Award a Contract for STUDY SESSION: Calle Rondo Drainage Channel Improvements, Project PUBLIC HEARING: No. 98-1 1 Appropriate an additional $29,000.00 from RDA Project Area # 1 Funds toward the Calle Rondo Drainage Channel Improvements, and award a contract in the amount of $165,105.70 to Nottson Construction, Inc. to construct Project No. 98-1 1, Calle Rondo Drainage Channel Improvements, defined within the Base Bid Area and Add Alternative Bid Schedule 1 (Masonry Retaining Wall). The following table represents the project budget identified within the approved CIP for Project No. 98-1 1 Calle Rondo "drainage" improvements: Funding Source Account Number Amount RDA Project Area # 1 401-000-493-000 $186,000.00 Less Prior Expenditures: $10,000.00 Amount Available: $176,000.00 Based upon the low bid amount of $165,105.70, the following represents the proposed project construction budget for the "drainage" portion of Project No. 98-1 1: Drainage Share - Construction Costs: Inspection/Testing: Administration: Subtotal: Contingency: Total Anticipated Costs: $165,105.70 $12,795.69 $8,255.29 $186,156.68 $18,615.67 $204,772.34 329 T:\PWDEPT\COUNCIL\2000\000307g.wpd The total anticipated construction related costs for this project is $204,772.34. The amount currently available is $176,000.00. A shortfall exists in the amount of $28,772.34 between the total anticipated costs and the funding currently available. The potential for this shortfall was noted by staff within a staff report submitted to the City Council on January 4, 2000. Sufficient funding exists within the City's RDA Project Area #1 account to cover the shortfall amount. Since RDA Funding is being utilized for this project, the City bid the project with prevailing wage requirements. Therefore, there are no Charter City implications. Project No. 98-11 involves the installation of storm drainage and landscaping improvements within the Calle Rondo drainage channel. The City Council initiated this project after hearing public concern at its November 18, 1997 and January 6, 1998 meetings regarding the drainage channel. On August 3, 1999, the City Council appropriated an additional $56,000.00 from Redevelopment Agency Project Area Number 1; approved the plans, specifications, and Engineer's estimate; and authorized staff to advertise for bids for Project No. 98-1 1, Calle Rondo Drainage Channel Improvements. On September 10, 1999, the City received two bids for Project 98-1 1. The Engineer's estimate was $152,575.00 and the low bid was $249,967.50. On October 5, 1999, the City Council rejected the two bids received for Project No. 98-1 1 and authorized staff to re -advertise the project for bid as part of Project No. 99- 07, Fiscal Year 1999-2000 Citywide Median Island Landscape Improvements. As noted above, the Calle Rondo drainage improvements were originally bid on September 10, 1999. At that time, the City received two bids that were significantly higher than anticipated. In an attempt to obtain lower bids, staff redesigned the proposed improvements. This redesign included the steepening of the side slopes to minimize the height of the retaining walls and utilizing a mortarless interlocking type masonry retaining wall. These changes should have resulted in significantly lower costs. Unfortunately, the low bid received ($276,782.50) on November 5, 1999 was higher than the low bid received ($249,967.50) originally. The only reasonable explanation is that the bulk of the improvements were aimed at a landscape contractor rather than one who specializes in drainage improvements. 330 T:\PWDEPT\COUNCIL\2000\000307g.wpd 002 During the November 16, 1999 City Council Meeting, the City Council chose not award the Calle Rondo Channel Improvements and authorized staff to attempt negotiating smaller specialized portions of the project with contractors in order to obtain a more reasonable cost. City staff attempted negotiations with several contractors in different construction disciplines in order to complete the drainage improvements to the Calle Rondo Channel; however, staff was unsuccessful in negotiating projects in an amount less than $25,000 for each component. According to the City's purchasing procedures and the City Attorney, the City must publicly bid projects in excess of $25,000. On January 4, 2000, the City Council approved the revised plans and specifications for the drainage portion of Calle Rondo Drainage Channel and authorized staff to re - advertise the project for bid. On February 28, 2000, the City received thirteen bids to construct Project No. 98-1 1, Calle Rondo Drainage Channel Improvements. A detailed bid comparison summary is provided as Attachment 1. The following is a summary of the bids received: Bidder Base Bid Area Plus Add Alt 1 Base Bid Area Plus Add Alt 2 Engineer's Estimate $218,082.50 $199,382.50 Nottson Construction $165,105.70 $174,044.30 Summit Contracting $205,445.00 $205,445.00 Cora Constructors $206,938.00 $227,569.20 Granite Construction $207,207.00 $215,707.00 McLaughlin Engineering and Mining $207,471 .00 $207,386.00 Banshee Construction Company $212,727.00 $205,927.00 United Aircraft Services $220,232.43 $229,514.43 4-Con Engineering, Inc. $227,970.00 $229,670.00 E.L. Yeager Construction Company $232,510.00 $290,310.00 Bonadiman-McCain, Inc. $243,810.00 $246,530.00 KEC Engineering $299,202.50 $306,002.50 Zondiros Corporation $324,450.00 $349,950.00 Mitchell Pacific Constructors, Inc. $406,375.00 $414,875.00 331. T:\PWDEPT\COUNCIL\2000\000307g.wpd 003 As illustrated, Nottson Construction presented the lowest combined bid for Project No. 98-1 1, which consists of. the base bid area and add alternate bid area 1 . Bid alternates 1 and 2 are two different types of retaining walls. The retaining wall was separated from the base bid to obtain the most cost effective method of construction. Bid Alternative No. 1 consists of a standard masonry block wall. Bid Alternate No. 2 consists of stacked blocks without mortar that acquires structural strength from its interlocking design and fabric that extends into the backfill. Staff is recommending the award of the base bid with Alternative No. 1, which consists of a standard masonry block wall. The standard masonry block wall will function the same as the stack block without mortar, which is identified as bid Alternate No. 2. In addition to having the same appearance and functioning in the same capacity, Alternate No. 1, which is the standard masonry retaining wall, is $8,938.60 less expensive that the mortarless block retaining wall. As approved by the City Council during their January 4, 2000 meeting, the Calle Rondo Drainage Channel project was separated into two separate projects. The project for the City Council's consideration is for the civil improvements including the drainage apron, drainage inlet, ribbon gutter, retaining wall, wet well, pump station and all appertanences to complete the civil portion of the project including a three rail fence at the top of each retaining wall on each side of the channel. City staff is in the process of bidding the landscape portion of this project as a separate project. Based on the results of the bid, staff will bring a recommendation to the City Council in the near future to have the landscaping improvements of the Calle Rondo Channel completed. Considering City Council award on March 7, 2000, the following project schedule is anticipated: Contract Award: Sign Contract/Mobilize Construction Period (60 days): Project Acceptance/Close out: March 7, 2000 March 17, 2000 March 20 - May 18, 2000 The alternatives available to the City Council include: June 2000 1 . Appropriate an additional $29,000.00 from RDA Project Area # 1 Funds toward the Calle Rondo Drainage Channel Improvements, and award a contract in the amount of $165,105.70 to Nottson Construction, Inc. to construct Project No. 98-1 1, Calle Rondo Drainage Channel Improvements, defined within the Base Bid Area and Add Alternative Bid Schedule 1; or 332 T:\PWDEPT\COU NCIL\2000\000307g, w pd ilf 2. Do not approve the additional appropriation and do not award the contract to Nottson Construction, Inc. to construct Project No. 98-1 1; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. VogtJOV Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Bid Comparison Summary 333 T;\PW DEPT\COUNCIL\2000\000307g.wpd 005 334 O J O O O O O O O O O O O O O O O O O O O O O O L O 0 000000000OM0)� 0 0 0 0 0 0 0 0 C0 0 0 00)st 0 0 0 ONOONOO 0. 0 0 0 0 0 a) I-- Cn0C70d0I--�M-N000OU)Cn000OCOCn1�00 t- 00 c tm --t-OOtoN-6l Lficl t6l�'ZiC6-.000147c6hCO Cta W CM 60!) 6ii 69 64 604 6fi 61i 6R 64 69 60!i 693 V) — N 69 6f! a- ti 69 60) 69 603 6�A W c C) 0000cdD�oodo•o�0000ton00000 .c 0 0 0 0 CV r' 0 0u-; 00 CA O 1- 0 0 0 0 1� f` O d 00006460),0M6%046A0CNdON 00001- O J v In �t (3) 00 O rn Cn 1` 64 613, M 6s LO ti 64 O - o � EA O 0 0 61i 64 00 Z MR 6 a 6t? 6 a 6f} 6 9. U9, N 64 64 EA J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Q O O O O O O O O O O O O O O O O O O O O O O 0) O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 vs 0 0 16 c OOOOOOOOtoNoONOCONOOh00 OMMNOOCOto(O"Md•7rOn Nlld•d0 v q d- NCOM�tI- --0 V)OOq*(00) M00tncOCO M L 6si 64 6i? 6fi 6f? 6i3 e- d3 64 E!4 6F? 69 EH N - N ER 64 M 64 69 Ef3 V31 64 619. 61! 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CM q V% N OO C O H - 69 E9 E9 69 69 69 69 69 69 NN U W O O O O O O O O Cl O O Cl O O O O O O O O O CA p U O O O O O O O O O O O O O O O O O O O O O = 'O a Ooo0 co* 4O0000000o0Cn000o6 000069 (Al 00640NOd 000000 � - 0 C .O N 0 Ln 0 M 0 d' 0 O N N r 64 O - EA0690 00 N 0690 4 N 069690 O O Z N E9 - CO 69 69 69 69 69 C`M It N 69 69 69 69 VF l 69 H .- O� O e- O O to � O O O I� O 0 00 •-- O O CV W O co 0 0)co Co N ~ U)U)cn U)U-U-<U-U-<LLQ LLQQLL U)t- U- U- (n V JJJJJU)WJU)WJ WJW WJJJJJJ O Z c N .. 7 O p 3 U 0+.� p0 �5 _0 'a E x m E Q a o a> yC9ao Co cU) Q m V W c °UU Q c c`a'c�-o-o c On °� m �� W W V U E N h co o� c c �UU yU �mIn co v�22 cELa ooq m - o mC9n a�-. U ..� U U ., U c- 't - - Oo __ co 'O -0 V N V,c C>> >� U 3LLNN� N O�LL - f6 U H m L �(a c�a c�a � c� c� p N N m E E E c c c c c �o O j O m O mILU L U�'��UUUUUM N O N O O O 0 0 to C to C N 9 a.d CM W WO �Nco Lntot.ODCAO-NM`tOON0000� O O O 0 tl- ai M OO 0 69 69 0 Cn 0 _O N 69 E9 O O O O O 0 (qn L0n to 0 It O It CO N � 64 69 CM M E9 Ef3 CDO N 0 N E9 E9 Li r N M CM Q Q G G a a •- N � 7 J J a a _d 3 _d 3 G C d t y r �p m m W W U) _ M (� g m 3 CT m C m m J J H H to w (a N O O y � d vyi Q O Q Cp m ° 0 338 010 T4ht 4 a eP Q" COUNCIL/RDA MEETING DATE: Consideration of Art Panels for Bus Shelters RECOMMENDATION: AGENDA CATEGORY: 1 BUSINESS SESSION: 4 March 7, 2000 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve seven designs to be constructed as art panels and installed at future bus shelters, as presented by Mr. Art Fernandez and recommended by the Cultural Arts Commission. FISCAL IMPLICATIONS: The City of La Quinta had issued payment to Mr. Fernandez to complete two pieces of art work for Fritz Burns Park in fiscal years 1997/98 and 1998/99. When Mr. Fernandez was unable to produce the art work, the City of La Quinta entered into a Settlement Agreement and Release wherein Mr. Fernandez will produce seven bus shelter art panels with a value equal to the amount the City had previously paid Mr. Fernandez for the Fritz Burns Park art work. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council entered into an agreement (Attachment 1) with Mr. Fernandez to produce seven art panels for installation at future bus shelters. The agreement specified that Mr. Fernandez produce seven designs for the Cultural Arts Commission's (Commission) consideration at their February 10, 2000 meeting. The Commission was to then forward a recommendation regarding the designs to the City Council for consideration. The Commission reviewed ten designs provided by Mr. Fernandez, and has made a recommendation that the City Council consider designs numbered 2, 3, 4, 8, 9 and 10, as provided in Attachment 2. The Commission requested that Mr. Fernandez provide an additional sketch representing the Ocotillo plant for City Council consideration. This additional design is provided as Attachment 3. 339 Once the designs are approved by the City Council, staff will contact Mr. Fernandez regarding the selections. Per the agreement with Mr. Fernandez, the art panels are due to the City by October 30, 2000. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve seven designs to be constructed as art panels and installed at future bus shelters, as provided by Mr. Art Fernandez and recommended by the Cultural Arts Commission; or 2. Do not approve seven designs to be constructed as art panels and installed at future bus shelters; or 3. Provide staff with alternative direction. Respectfully s*mitted, Dodie Horvitz, CbmlpqWnity Services Director Approved for submission b homas P. Genovese, City Manager Attachments: 1. Settlement Agreement and Release 2. Designs Presented to the Cultural Arts Commission 3. Design Presented by Mr. Fernandez Representing an Ocotillo S:\Community Services\CCReports\CC.032.wpd Jan-14-00 10:13am From—RUTAN Z TUCKER LLP +7145469035 ATTACHMENT 1 SETTLEMENT AGREEMENT' AND RELEASE THIS SETTLEMENT AGREEMENT AND RELEASE ("Agreement") is made and entered into in Riverside County. California, as of January 2000, by and between Art Fernandez ("Fernandez"), and the City of La Quinta ("City"), with reference to and based upon the following: RECITALS A. The City filed a complaint for Breach of Contract against Art Fernandez oa February 22, 1999, in Riverside Superior Court entitled City of La Ouinta v. Art Fernandez, Case No. INC 011000 ("Action"). The Action relates to an An Purchase Agreement for artwork to be installed at Fritz Burns Park in La Quints California. B. The City alleges in the Action that Fernandez breached the Art Purchase Agreement. Fernandez denies the allegations. C. The City and Fernandez have resolved their dispute regarding the Action. They have thus executed and delivered this Agreement in settlement of the Action. AGREEMENT NOW, THEREFORE, in consideration of the above Recitals and the agreements contained herein, it is mutually agreed upon by and "among the parties hereto as follows: 1. Oblizations of Fernandez: Fernandez agrees that on or before February 4, 2000, at 10:00 a.m., he will deliver to the City, to the attention of Dodie Horvitz, sketches depicting seven (7) bus shelter art panels to he designers and crafted by Fernandez. Each panel shall be 75 inches high and 59 inches long -1- 01-14-00 11:08 RECEIVED FROM:+7145469035 341. 004 Jan-14-00 10:14am From-RUTAN d TUCKER LLP +7145469035 T-961 P.03/07 F-749 and shall be similar in design and material to the panel which Fernandez has prepared on the northwest corner of Highway 111 and Jefferson Street in the City. Fernandez further agrees to deliver to the City, on or before October 30, 2000, seven (7) taus shelter art panels which are consistent with the skeichings submitted by Fernandez, as approved by the Cultural Arts Commission and the City Council. Fernandez agrees to deliver the panels at no costs to the City. Fernandez further agrees to attend the Cultural Arts Commission meeting on the evening of February 10, 2000, and the City Council meeting on March 7, 2000, in order to explain his concept for Elie panels and answer any questions and address any concerns raised by the Cotnmissiou or Council. i=ernanclez further agrees to revise his sketches and dcsign5, as necessary, to meet the approval of the Commission and Council. 2. Oblieations of the Citv: The City staff shall present the sketches depicting the seven (7) bus shelter art panels to be designed and crafted by Fernandez to the Cultural Arts Commission on February 10, 2000, and to the City Council on March 7, 2000. The City staff shall coordinate with Fernandez to facilitate any necessary revisions to his sketches and designs necessary to meet the approval of The Commission and the Council. Once the panels are received, the City shall store them and coordinate their installation as bus shelters are developed within the City_ The City shall file a request for dismissal the Action, with prejudice, within five (5) business days of the execution of this Agreement. 3. Release: (a) In consideration for the agreements of the parties as set forth herein, the parties hereby release each other, and each others employees, agents, commissions, councils, attorneys, and other representatives (collectively the "Released Parties"), of any and all claims, actions and causes of action, obligations, liabilities, indebiedness, breaches of duty, clauns for -7- 01-14-00 11:08 RECEIVED FROM:+7145469035 34? 005 Jan-14-00 10:14am From-RUTAN & TUCKER LLP +7145469035 T-961 P.04/07 F-749 injunctive and other equitable relief, suits, liens, losses, costs or expenses, including attorneys' fees, of any nature whatsoever, known or unknown, fixed or contingent, arising out of, based upon or relating to the facts or allegations contained in the Recitals herein, and all claims relating in any manner to the Action or to the An Purchase Agreement which is the subject of the Action. This release shall not apply to the obligations of this Agreement. (b) Waiver of Civil Code Section 1542: By releasing and forever discharging claims both known and unknown as above provided, the parties expressly waive any rights under California Civil Code Section 1542, which provides: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE RELEASE WHICH IF KNOWN BY HIM MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR." Each parry waive and relinquish any rights and benefits which he or it had or may have under Section 1542 of the Civil Code of the State of California. Fach party has performed a full and complete investigation of the facts pertaining to the settlement_ Nevertheless, each parry acknowledges that he/it may hereafter discover facts in addition to or different from those which he/it now knows or believes to be true with respect to the subject matter of this Agreement, but it is hislits intention hereby to fully and finally forever settle and release any and all matters, disputes and differences, known or unknown, suspected and unsuspected, which now exist, may exist or heretofore have existed, as against the Released Parties relating in any way to the Action and, in furtherance of this intention, the release herein given shall be and remain in effect as a full and complete general release notwithstanding discovery or existence of any such additional or different facts. -3- 01-14-00 11:08 RECEIVED FROM:+7145469035 343 006 Jan-14-00 10:1Sam From-RUTAN i TUCKER LLP +7145469035 T-961 P.05/07 F-749 4. E2iecution Not an Admission: By enTering into this Agreement, no party hereto admits that the claims or contentions of the other were or are valid or meritorious. Each party hereto has in the past denied and continues to deny the claims, assertions, allegations and contentions of The other and this Agreement and the underlying settlement are strictly for the purposes of compromising a dispute. 5. Advice of Counsel: The undersigned and each of them hereby declare and represent that in effecting this Agreement, each has received full legal advice as to their respective legal rights and each hereby certifies that he or it has read all of this Agreement and fully understands the same. b. Additional Documents and 1pslruments_ Each of the parties hereto agrees to execute and deliver to each of the other parties hereto all additional documents, instruments and agreements required to take such additional actions as are required to implement the terms and conditions of this Agreement. 7. Attorneys' Fees to Enforce A reement: In any proceeding at law or in equity to enforce any of the provisions or rights under this Agreement, the prevailing party shall be entitled to recover from the unsuccessful party all costs, expenses and reasonable attorneys' fees incurred therein by the prevailing party (including without limitation such costs, expenses and fees on any appeals) and if such prevailing parry shall recover judgment in any such action or proceeding, such costs, expenses, including those of expert witnesses, and attorneys' fees shall be included in and as part of the judgment. g _ Applicable Law: The parties hereby agree that this Agreement is made, executed and entered into and is intended to be performed within the State of California and that this is a California agreement and is to be construed as such_ -4- 01-14-00 11:09 RECEIVED FROM:+7145469035 344 007 Jan-14-00 10:1Sam From-RUTAN & TUCKER LLP +7145469035 T-961 P 06/07 F-749 9. IntegratioD: This Agreement contains the entire agreement and understanding concerning the subject matter herein and supersedes and replaces any prior negotiations and agreements between the parties, whether written or oral. Each of the parties acknowledges representation by counsel throughout all negotiations which preceded the execution of this document and the document has been executed with the consent and upon the advice of counsel_ Each of the parties acknowledges that no party or agent or attorney of any other party has made any promise: representation, or warranty, express or implied, not contained in this Agreement, to induce the other parry to execute this instrumciu. 10_ Warranty of No Undue IxOuence: The parties hereby warrant and represent that they are not aware of any duress, menace, fraud, coercion, or undue influence which has caused any party to enter into this Agreement. Each of the parties hereby warrants and represents that it is not aware of any acts or conduct by which, in executing this Agreement, the mind of any of the parties hereto has been overcome by the will of another person. 11. Attorneys' Fees and Costs Previously Incurred: Each party shall be responsible for their or its own costs, attorneys' fees, and expert witness fees, incurred in connection with the Action. 12. Construction of Agreement: This Agreement shall be construed as if it were drafted by all parties. 13. Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original instrument. -5- 01-14-00 11:09 RECEIVED FROM:+7145469035 345 008 Jan 25 00 05:59P B. PALMER RIEDEL 760-772-5586 P.6 0:125i?000 09:32 17607771231 LO COWUNITV BEWICE PACE 0E IN WITNESS WHEREOF, the panics hereto have executed this Settlement Agreement aed Release. DATED: lanuary25.2wo APPROVED AS TO FORM: Defendant Art Fernandez i DATED: January _, MW ATTESTED: Greek, Ci* Clerl City of La Qu ja APPROVED AS TO FDRM: Dawn C. HOACywe , City Attorney APPROVED AS TO FORM: /// - /�� A,." — fit. arlae Rutan & Tucker, LLP Attomeys for Plaintiff City of La Quinta C Art Fernandez CITY OF IA QUINTA rk, I ' By 1 (� 16m �� ' IM 34� 009 ATTACHMENT 2 1 2 347 010 3 q, FERNAN,�>EZ �0 348 U11 .01 SSE Pt $ 341 012 1�6 351. 014 352 015 351 354 017 FROM : PHONE NO. : Feb. 17 2000 01:14PM P2 ATTACHMENT 3 !f ii CI? :�SiS �•• i 7 r .� it :�,� ,�� t• t �t;f l, I � j � /•^ ��17• l � C Ali c{'. 1, ) t r .' .ku 018 355 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: 6- COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: STUDY SESSION: Consideration of Criteria and Methods for the Selection of Individuals for the Civic Center PUBLIC HEARING: Campus Acknowledgment Areas RECOMMENDATION: Approve the criteria and methods to be used in determining the selection of individuals for the Civic Center Campus acknowledgment areas. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the January 18, 2000 City Council meeting, the City Council directed staff to reserve three areas on the Civic Center Campus as locations to acknowledge veterans, sports figures and celebrities, as provided in Attachment 1. Selection criteria should be established in order to identify those individuals that would be eligible for recognition in the three locations. The following is a list of proposed criteria: Veterans: • A resident of La Quinta before serving in the Armed Forces • A resident of La Quinta after serving in the Armed Forces Sports Figures: • A resident of La Quinta before being recognized as a prominent sports figure • A resident of La Quinta after being recognized as a prominent sports figure • A person having made a significant contribution which has brought prominent recognition to the City of La Quinta 356 Celebrities: • A resident of La Quinta before being recognized as a prominent celebrity • A resident of La Quinta after being recognized as a prominent celebrity • A person having made a significant contribution which has brought prominent recognition to the City of La Quinta At the direction of the City Council, other criteria could be established or modifications can be made to determine which individuals are ultimately acknowledged. Along with the selection criteria being established, staff is requesting City Council direction on methods to locate the names of those individuals that meet the selection criteria. Organizations that may provide information on individuals could include the La Quinta Historical Society, La Quinta Resort and Spa, La Quinta Chamber of Commerce, and the La Quinta Arts Foundation. Once individual names that meet the selection criteria has been compiled by staff, the names will be submitted for City Council consideration. Upon City Council approval of the names, these names will be included as part of the approved acknowledgment artwork. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the criteria and methods to be used in determining the selection of individuals for the Civic Center Campus acknowledgment areas; or 2. Approve the criteria and methods with modifications to be used in determining the selection of individuals for the Civic Center Campus acknowledgment areas; or 3. Do not approve the criteria and methods to be used in determining the selection of individuals for the Civic Center Campus acknowledgment areas; or 4. Provide staff with alternative direction. ubmission by: Thomas P. Genovese, City Manager 3 5'7 Attachments: 1. Minutes of the January 18, 2000 City Council meeting 002 S:\Community Services\CCReports\CC.033.wpd ATTACHMENT 1 City Council Minutes 4 January 18, 2000 M-Wfflol •► 1. VVONSIDERATION OF APPOINTMENT OF CITIZEN TO RIVERSIDE COUNTY REE L RARY SYSTEM ADVISORY COMMITTEE. City rk Grbek'reported five letters of interest have been re ed and no the nex ommittee meeting is scheduled,for �lanuary 20 Council Me er Henderson commented on the rtise of the applicants and suggested the ssibility of the appointee ing also with the; Library Zone Advisory Board. After a brief discussio Coun ' oncurred to continue this item to' February 1 and to invite the applic o give a brief presentation on their qualifications and background and rage them to attend the January 20 committee meeting. MOTION was moved by Co cil Members Sniff/Adolph to continue the mat of the Riverside County Ne Library System Advisory Committee ointment to February 1, 2000. Notion carried unanimously. MINUTE ORDER NO. 2000-10. 2. CONSIDERATION FOR APPROVAL OF THE DETAILS OF THE SITE AMENITIES TO BE INCORPORATED IN THE CIVIC CENTER CAMPUS IMPROVEMENTS, PROJECT NO. 97-09. Public Works Director Vogt briefly outlined the history of the project and introduced Senior Engineer Freeland and Tom Doczi, of TKD Consultants, who then reviewed the proposed amenities as follows: Historical Plaza - includes a bronze relief map of the City, memorial for Mitchell Paige, rose garden, linear water features, enhanced paving, and drinking fountain. Council Member Sniff suggested three honors/recognition walls in the plaza to honor major contributors or significant visitors to the City. Council Member Henderson agreed but suggested three different components, veterans, sports, and arts, and placing them in three different areas of the campus. 358 004- City Council Minutes 5 January 18, 2000 Council Member Adolph questioned the need for the linear water feature so close to other water features in the campus. V After a brief discussion, Council concurred to include the following in the Historical Plaza: a bronze relief map with ofiginal City limits; one of three honors/recognition ' walls as an art project with three components (veterans, sports, and arts) with the other two walls located,near the proposed library and the Senior C r'ter and possibly incorporating the memorial for Mitchell Paige); and raising t e wall height of the linear water feature to 18-20- inches. Entry Plaza (3) - includes pilasters with urns, trees, benches, date palms, citrus trees, and enhanced pavers (will match those on Calle Estado) Council concurred on proposed amenities. stand - includes a gazebo, lush foliage, turf area, and two bridges with rtistically-enhanced railing. Council Member Sniff suggested a few benches and artistic sculptures without losing the openness of the area. In response to Council Member Henderson, Mr. Freeland stated the open space on the island will accommodate approximately 270 people, adding the size of the gazebo has not been determined. Mayor Pena suggested the lush landscaping be kept at a low level for security purposes. Council concurred. Outdoor Stage - includes a shade canopy over a 40' X 20' raised concrete, "story teller" type stage in a semi -circle configuration. Council concurred on proposed amenities. Site Structures - includes two octagonal -style picnic shelters with three picnic tables each and five typical shade structures at various locations. A brief discussion ensued wherein Council concurred on the following: shade structures to be made of compatible materials; two arched bridges; and picnic shelters to be deferred to Phase 2 or 3. Playground Equipment - Council concurred to defer to Phase 2 or 3. 005 City Council Minutes 6 January 18, 2000 Desert Gardens - includes native plants and shrubs, full-scale statuaries of native wildlife, and native wildlife tracks in adjacent concrete walk path. Council Member Sniff suggested keeping it simple and elegant with flowers and less cactus. Council concurred to defer it to Phase 2. Exercise'Areas (5) - to be located along the Walkways. Council Member Henderson suggested designing the walkway at a designated length for exercise purposes. Council agreed with the exercise areas. Enhanced Paving - included at entry plazas and certain areas of the walk path, long with dancing footsteps imprinted in the concrete as suggested by the ultural Arts Commission. After a brief discussion regarding the "dancing footsteps" element, Mr. Vogt advised staff will bring back something from the Commission on their proposal, along with paver layout and color choices. Site Furnishings - includes benches, trash receptacles, and picnic tables. Council concurred on using the bench design made from recycled materials. Site Lighting - proposed bollard -style lighting is similar to that used on Highway 1 1 1 in front of Eagle Hardware. Council Member Sniff suggested dome top lighting with the light directed downward. Council concurred. Council Member Perkins suggested lighting in the gazebo for safety purposes. Rosita Shamis, of the Cultural Arts Commission, commented on the importance of including an historical theme in.the campus design. 1 Council Member Henderson suggested using the area opposite the bronze relief map for that type of information. 006 8' City Council Minutes 7 January 18, 2000 MOTION - It was moved by Council Members Sniff/Henderson to approve the details of the site amenities as discussed to be incorporated into the Civic Center Campus Improvement Project 97-09 and authorize. a budget transfer of $340,000 from the Art in Public Places Fund to the Civic Center Campus Improvement Project Fund. Motion carried unanimously. MINUTE ORDER NO, 2000-11. Council concurred 'to receive public comment at this time. Sethl inger, 78-720 Avenida La Fonda, inquired about the status of the C Rondo drainag channel project. Council refhred him to staff. .......... continued 3. CONSIDERATIO \PARKS,, UTION SUPPOR G PROPOSITION 12 (THE SAFE NEIGHBORHCLEAN WAT , CLEAN AIR, AND COASTAL PROTECTION ACTND PROP TION 13 (THE SAFEDRINKING WATER, CLEANWATERS D PROTECTION AND FLOOD PROTECTION ACT Management Assistant Casillas fly reviewed the history and funding expected from Proposition he Pa Bond) and Proposition 13 (the Water Bond) as outlined in the staff port, noti Coachella is the only city so far to adopt a resolution. RESOLUTION NO. 2090-03 A RESOLUTION F THE CITY COUNCIL OF THE\DRI QUINTA, CALIFORNIA, PPORTING PROPOSITION 12, THE BORHOOD PARKS, CL WATER, CLEAN AIR, AND COASTALN ACT OF 20010 XTER, SUPPORTING PROPOSITION 13, THE SAG WATER, CLEAN WATERSHED PROTECTION AND FLOTION ACT. It w . moved by Council Members Sniff/Henderson to adopt ResolNon No. 2 0-03 as submitted. Motion carried unanimously. 361. 007 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: March 7, 2000 Consideration of Funding Request From the Greater Coachella Valley Soap Box Derby RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Special Projects Contingency Account (#101-251-663-000) has $10,619 available for Community Services Grants, contingent on prior City Council action, as provided in Attachment 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Greater Coachella Valley Soap Box Derby (GCVSBD) is requesting $1,300 for Franchise Fees for the one day event that will be held on Saturday, April 8, 2000. Along with the Franchise Fees, the GCVSBD is requesting funding for the in -kind services that are performed by the City of La Quinta, such as street closures, traffic control devices, and public noticing of the event, as outlined in Attachment 2. The amount awarded to the GCVSBD for the 1999 event included $1,300 for Franchise Fees and $1,900 for in -kind services for a total City contribution of $3,200. It is anticipated that the in -kind service costs for the 2000 event will be comparable to the 1999 charges, with an amount of $1,900 needed to cover the cost of services. Therefore, the total estimated contribution being requested by the GCVSBD for this year's event also amounts to $3,200. Account #101-453-703-847 has a line item amount of $500 for the operating materials needed for the Soap Box Derby, such as barricades and signage. By using the funds established in Account #101-453-703- 847, the request by the GCVSBD can be reduced to $2,700, which is the combination of the Franchise Fees and in -kind services. 36" Forty two participants drove soap box cars in the 1999 event, with 14 of those participants being La Quinta residents. This year's event is expected to draw the same number of participants. Due to the program being offered April 8, this request is being submitted for consideration outside of the guidelines established by the City Council to review Community Services Grant applications on a quarterly basis. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Community Services Grant request in the amount of $2,700 from the Special Projects Contingency Account; or 2. Approve the Community Services Grant request in a different amount from the Special Projects Contingency Account; or 3. Approve the Community Services Grant request from the General Fund Reserve Account; or 4. Do not approve the Community Services Grant request; or 5. Provide staff with alternative direction. Respectfully s it Dodie Horvitz, Comrhi�ity Services Director Approved for submission by: 24-, - --� /-" I - - Thomas P. Genovese, City Manager Attachments: 1 . Special Projects Contingency Account Balance 2. Letter From Greater Coachella Valley Soap Box Derby 3r3 002 S:\Community Services\CCReports\CC.036.wpd ATTACHMENT 1 1999-2000 Community Services Grants SPECIAL PROJECTS CONTINGENCY ACCOUNT #101-251-663-000 Date Organization Amount Balance 7/l/99 Beginning Balance $54,369 7/20/99 La Quinta Arts Association $4,000 $50,369 Liability Insurance for Gallery 9/8/99 La Quinta High School Foundation $5,000 + $5,000 $40,369 With a commitment of $5,000 when matching funds are acquired. 9/8/99 Coachella Valley Concerts Association $5,000 $35,369 Concerts for Desert Sands Students 9/21/99 Explorer Post #503 $6,000 + $6,000 $23,369 With a commitment of $6,000 when matching funds are acquired 9/21/99 Community Blood Bank Center, Inc. $1,000 $22,369 For purchase of up to three calibrated weights 11/22/99 Reconciliation Report received 10/5/99 Triangular Adoption Program $2,200 $20,169 10/5/99 Simon Motors Plaque $300 +/- $19,869 11/2/99 CVAG-Census 2000 Coordinator $5,000 $14,869 11/16/99 Complete Count Committee $3,000 $11,869 Promotional Items 12/21/99 Friends of the Desert Mountains $250 $11,619 Five Quail Habitat Acre Adoptions 2/01/00 Desert Valley All Star Mavericks $1,000 $10,619 Cheerleading Competition Trip 364U04 COACHELLA VALLEY RECREATION AND PARK DISTRICT OKTOBERFEST #101-251-663-537 7/1/99 Beginning Balance $2,200 10/5/99 CVRPD Oktoberfest $200 $2,000 10/31/99 Oktoberfest Permits $350 $1,650 10/31/99 Tops and Barricades $96.50 $1553.50 FRITZ BURNS POOL #101-251-663-539 7/1/99 Beginning Balance $3,000 9/8/99 Coachella Valley Recreation & Park District $2,028.66 $ 971.34 (September Pool Hours & Answering Machine) S:\Community Services\Community Service Grants\1999-2000 Balance\Running Balance.wpd 36�) 005 ATTACHMENT 2 i� Greater Coachella Valley Soap Box Derby 42-600 COOK ST., STE. 120, PALM DESERT, CA 92211 • (760) 347-1412 FAX (760) 347-8771 Honorary Chairman Gerald R. Ford February 22, 2000 Ms. Dodie Horvitz City of La Quinta Calle Tampico La Quinta, CA 92253 Re:'Funding Request for the 2000 Greater Coachella Valley Soap Box Derby Dear Dodie: This letter requests that you place on the next Council Agenda a request for the City of La Quinta to consider funding for the 2000 Greater Coachella Valley Soap Box Derby. The amount of funding would include the Franchise Fee for two Divisions; Stock & Super Stock (fees are $1,300.00, see attached letter), costs associated with the Street closure (noticing, cones & personnel to set up and break down barricades), street sweeping the morning of the race and any other staff time you deem required. As in previous years, we will call on the business community to donate other services, including but not limited to; Trash receptacles and large bin, porta potties, printing, postage, t-shirts, trophies, graphic artist, travel arrangements for winners and their families, etc. These expenses are underwritten by volunteers and corporate sponsors. The City of La Quinta's support in the past for this great family event has been appreciated by our Committee, volunteers, sponsors and most of all the children and parents of the participants. Thanking you in advance for your consideration. If you have any questions, please feel free to give me a call at 347-1412. Sinc rely, ucia Moran, Race Director cc: Mayor & City Councilmembers 366 006 C1i RECYCLED PAPER PRINTING DONATED BY LITTLE GIANT PRINTERS INVOICE FROM: International Soap Box Derby P.O. Box 7225 Akron, Ohio 44306 - TO: Boys & Girls Club of Coachella Valley 42-600 Cook Street #120, Palm Desert, California 92211 PURPOSE: Stock and Super Stock Division(s) License Fee (Insurance Included) $1,300.00 PLEASE ENCLOSE ONE COPY OF THIS INVOICE WITH THE PAYMENT PAYMENT MUST BE RECEIVED NO LATER THAN MARCH 1, 2000 THANK YOU 367 007 Ti'tt 4 4Qu«rw COUNCIL/RDA MEETING DATE: March 7, 2000 Consideration of Community Services Grant Request from the C.A.R.E. Program RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: / CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The C.A.R.E. program is requesting $1,000 through the Community Services Department Special Projects Contingency Account #101-251-663-000. The Special Projects Contingency Account has a balance of $10,619 as of this report, as provided in Attachment 1. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the February 18 City Council meeting, the City Council received a written correspondence from the C.A.R.E. program requesting a $1,000 sponsorship for an upcoming training session, as provided in Attachment 2. The C.A.R.E. program provides services to the elderly population when they have been victims of elder abuse, including financial, physical and emotional abuse. Attachment 3 provides background information on the C.A.R.E. program. On April 4-5, 2000, a training session will be held at the Indian Wells Resort, for peace officers from throughout Riverside County, to better provide the services required to handle these types of crimes. A training brochure is provided as Attachment 4. According to the training coordinator, the speakers presenting information are nationally recognized as experts in investigating these crimes. To enable many officers to attend, the registration cost is kept as minimal as possible. In order to offer the low registration fee, the C.A.R.E. program is requesting $1,000 from the City of La Quinta to help offset the cost of the training session program. Should the City of La Quinta provide a contribution to the training program, a full page ad will appear in the conference work book acknowledging the City as a major sponsor. The Cities of Indian Wells and Palm Desert have contributed to the session. Other cities are also being requested to contribute. Due to the session being offered April 4-5, this request is being submitted for consideration outside of the guidelines established by the City Council to review Community Services Grant applications on a quarterly basis. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Community Services Grant request for the C.A.R.E. program from the Special Projects Contingency account in the amount of $1,000; or 2. Approve the Community Services Grant request for the C.A.R.E. program from the Special Projects Contingency account in a different amount; or 3. Do not approve the Community Services Grant request for the C.A.R.E. program from the Special Projects Contingency account; or 4. Provide staff with alternative direction. Respectfully submitted, Dodie Horvitz, C'omr)gwnity Services Director Approved for submission by: ;homas P. Genovese, City Manager Attachments: 1 . Special Projects Contingency Account Balance 2. Written Correspondence-C.A.R.E. Program Request 3. C.A.R.E. Program Historical Overview 4. Investigating Elder Abuse Training Brochure 369 002 S:\Community Services\CCReports\CC.035.wpd ATTACHMENT 1 1999-2000 Community Services Grants SPECIAL PROJECTS CONTINGENCY ACCOUNT #101-251-663-000 Date Organization Amount Balance 7/1/99 Beginning Balance $54,369 7/20/99 La Quinta Arts Association $4,000 $50,369 Liability Insurance for Gallery 9/8/99 La Quinta High School Foundation $5,000 + $5,000 $40,369 With a commitment of $5,000 when matching funds are acquired. 9/8/99 Coachella Valley Concerts Association $5,000 $35,369 Concerts for Desert Sands Students 9/21/99 Explorer Post #503 $6,000 + $6,000 $23,369 With a commitment of $6,000 when matching funds are acquired 9/21/99 Community Blood Bank Center, Inc. $1,000 $22,369 For purchase of up to three calibrated weights 11/22/99 Reconciliation Report Received 10/5/99 Triangular Adoption Program $2,200 $20,169 10/5/99 Simon Motors Plaque $300 +/- $19,869 11/2/99 CVAG-Census 2000 Coordinator $5,000 $14,869 11/16/99 Complete Count Committee $3,000 $11,869 Promotional Items 12/21/99 Friends of the Desert Mountains $250 $11,619 Five Quail Habitat Acre Adoptions 2/01/00 Desert Valley All Star Mavericks $1,000 $10,619 Cheerleading Competition Trip COACHELLA VALLEY RECREATION AND PARK DISTRICT OKTOBERFEST #101-251-663-537 7/1/99 Beginning Balance $2,200 10/5/99 CVRPD Oktoberfest $200 $2,000 370 004 10/31/99 Oktoberfest Permits $350 $1,650 10/31/99 Tops and Barricades $96.50 $1553.50 FRITZ BURNS POOL #101-251-663-539 7/1/99 Beginning Balance $3,000 9/8/99 Coachella Valley Recreation & Park District $2,028.66 $ 971.34 (September Pool Hours & Answering Machine) 371 005 ATTACHMENT 2 C.A.R.E. PROGRAM 73-520 Fred Waring Drive Palm Desert, CA 92260 Ph: 760-836-1606 -,%r Fax: 760-836-1608 January 24, 2000 The Honorable John Pena Mayor City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear John: Thank you for your interest as a possible sponsor for our Law Enforcement Training Seminar. On April 4`h and 5`h, 2000 the C.A.R.E. Program, in partnership with our District Attorney's office and Adult Protective Services, will provide a 2 day P.O.S.T. training on elder abuse, with the main focus being investigation and prosecution. We expect about 250 attendees each day. With the unprecedented growth in senior communities in Riverside County, home to over 258,000 seniors, law enforcement agencies have become witness to the disturbing upward crime trend of abuse and exploitation of older adults. The National Center on Elder Abuse reports that elder abuse is one of the most under recognized and under reported crimes in the United States. Physical, financial, psychological and sexual elder abuse permeates all segments of Riverside County and do not discriminate among race, gender or social class. There is a great need to educate Law Enforcement, Criminal Justice agencies, senior service providers, volunteers and the senior community on "Best Practices" when identifying reporting, investigating and prosecuting elder abuse cases. We have invited several speakers throughout the state of California to come and speak at our conference. They are the leading experts in their respective areas. We need your help to cover the cost for each speaker. We are asking for $1,000.00. 372 Curtailing Abuses Related to the Elderly .006 As a major sponsor you will get a full page ad in the conference work book and be recognized as the sponsor of a particular workshop.. We will also put up banners at the conference and the reception. If you would like to discuss other opportunities please call me at (760) 836-1606. I look forward to discussing this with you further. I have also included information about our program 373 007 FROM : PALM DESERT SHERIFF'S STATION FAX NO. : 836 1608 Feb. 28 2000 09:22AM P2 ��E1,DER ABUS C.A.R.E. PROGRAM Historical Overview The CARE, Program began in Supervisorial District 3 in response to the alartning number of elder abuse and fraud cases being reported to Adult Protective Services, Office on Aging, and the County Supervisor's Office. "Partners for Coordinated Senior Services," a Hemet based senior senice providers group, led by Margo Hamilton, was formed to identify gaps in services in the San Jacinto Valley. The group identified 3 priority areas of need for seniors: 1) Elder abuse prevention and advocacy 2) Services for seniors in a "One Stop Shop" setting 3) Senior Education. Committees were formed to provide solutions to these identified issues and from the Elder Abuse Committee the first C.A.R.E. Team was born. The C.A.R.E. Team was developed and co-chaired by Terri Abelar (Office on Aging) and Margo Hamilton (Office of Supervisor Ceniceros) in October 1996, In July 1997 the C.A.R.E. Program began as a pilot project serving District 3 and funded by Supervisor Venable through a Community Development Block Grant. It was administered by Office on Aging, with Margo Hamilton as District Coordinator. During the first year the C.A.R.E. Team grew to over 40 members and recovered over $1 million for victims of elder abuse and fraud in District 3. Over 1,000 seniors were educated in consumer baud prevention, over 450 service providers were educated in elder abuse recogpition and reporting, and 10 volunteers were trained to provide support services to victims. The C.A.R.E. Program helped develop a %2 hour segment for Dateline NBC on contractor fraud in Riverside County, and provided advocacy to I60 victims of abuse and consumer fraud. The C.A.R.E. M Program sought funding and provided two 8 hour POST certified trainings on elder abuse investigations and prosecution in west and east County, training over 210 law enforcement officers, social workers and senior service providers. In July, 1998 the Third District C.A.R.E. Program was again funded by a CDBG grant and received office space at Valle Vista Community Center in 1lemet. A full time, Coordinator, Janet Hale, was contracted to manage the Third District Program and Margo Hamilton was contracted as Program Director to oversee program development county -wide. To date this District has served 395 victims of abuse and consumer fraud, trained 826 people in the Gatekeeper Program, trained nearly 2,500 seniors in fraud prevention, and the Team has recovered $1.5 million for victims. In November, 1998 a Fourth District Program and Team were developed, with a full time Coordinator, Juan DeLara, and office space at Palm Desert Sheriffs Station. The Fourth District Program was funded by a grant from the Regional Access Project. During its one year of operation this program has served 95 victims of elder abuse and fraud, trained over 385 people in the Gatekeeper Program, trained over 1,080 seniors in fraud prevention, and the Team has recovered over $133,000 for victims. BY January, 2000, First and Second District Programs will open in the Temecula and Jorupa areas. A Fifth District program will open in the Moreno Valley area in March, 2000. All offices will be resident at Sheriffs stations in those districts, with a C.A.R..E. Coordinator and Team in each District. Funding will be provided for all five Districts by the Department of Public Social Services through SB 2199 monies. Rov, 12199 374 ;1 1; FROM : PALM DESERT SHERIFF'S STATION FAX NO. : 836 1608 Feb. 28 2000 09:21AM P1 n y+ cp r-+ 0 0 , r 1%, 20 gr CD Ch tv icha cw Lbw w OQ • �. .. o O A p rib CD TT -37 rw C QQ f on V� ` (� `� c�' � �. p' � ^r � r ,�-� � � � � • V E. n p; 8 1 No O c 5v`3 is "o p• � � C � `�� '� O y i5 Oo p• 'C p c� is a � v' •O-n ca � ��' , Ci p � _p ca �. Q �, Q, r- �e b � � � a as Q a �• � v, � rr �, ct ED O W! ��pp ti CD K p p fps O Crp �9 3 py Cl O a «�"s' Gi '• O Cvy '�'�' ��'.• 'tD CD ^ �1 CD p t r.• y r�•. e~D �' w Q p w .0+, O D' co G. li7 O N I�1J � a q ''* It tiD� N�� W�4 a•� W �• Lp ON b ay O OQ O V. rn n 'ti7 •-• n c� e:"g '4 FrLl oIQ w D j9 S. ',Z, b ill w C 3'00 ro ra P C Q e. Vf x7. fD i� g e� to lD ro Cr all0 Cr_n cD Ln 0 C C. - o CL o � Riverside County District Attorney Adult Protective Services C.A.R.E. Program 82-675 Highway 111 Indio, Ca 92201 NQ�� GTER RE (6p) 86�,_8047 ATTACHMENT 4 o ( s SA 0-4 O C y cn 2 < � r' y L' Ln m C. D M ® > LA w rD r 376 0In ii a� O I i EVA %/ w rD v C a V) z m 1 0 OPP dam -, z • �o �O z • yD o �00 c A.2 � � � m 9 N 0 >3 �, a m (D 1' � =3 N rt (D Qo , Ln j 07'ta ;4 v w tlj _ o c D 7 m y to < (�D Q a 1 a o a o a 3 0 (D 0 a =3 0 �3(D c�_� N O ((D 0 (�D z_ _,_,_._,_,_,_._._._._._._._•_._,_•_•_•_ Cut Here O z v v z m N N O g 0 r mH n oc UD a iO s d f m Um c a 0 �c a 0 l�D (D (D I n CR n n N15 Pq V n X 0lt M m 1 0 7 'T1 O THE GATEKEEPER PROGRAM Learn How You Can Prevent a Crisis In an Elder's Life Prepared by: The C.A.R.E. Program In partnership with: Department of Public Social Services and Office on Aging 3 7 g WHAT IS GATEKEEPER? Each year our elderly population grows, with people over 75 making up the fastest growing population segments. While many of these older adults are healthy and active, some are not so fortunate. Older adults living alone, particularly those over 85, are at great risk for premature institutionalization. When they become ill or unable to function independently, they can grow socially isolated and unable to ask for needed help. C.A.R.E.'s GATEKEEPER PROGRAM is designed so that vulnerable elders in need of help can be connected with service providers who are trained and experienced in providing help in the areas needed. The purpose of the GATEKEEPER PROGRAM is to provide community trainings to people who experience close regular contact with seniors, helping them recognize and report signs of seniors at risk of abuse or of another crisis that will threaten their independence. The GATEKEEPER PROGRAM matches needs and resources in the community to allow local _ senior citizens to maintain their independence and their dignity with a minimum of helpful intervention. Often just a small bit of assistance can mean a big difference in the life of an aging adult who either lives alone, lives with an aging spouse who also needs help, or lives with an overburdened caregiver who needs support. The GATEKEEPER PROGRAM will train banking professionals, community volunteers, home health aides, pharmacy workers, home repair contractors, mobile home park and apartment managers, mail carriers, law enforcement, and senior service providers. These trainings are customized to be of utmost benefit to the trainees. Deterioration to the point of crisis usually takes place over a period of time. There are often a number of people who came into contact with a senior in crisis who could have intervened if they had recognized the signs of danger and knew how to report their concerns. Getting involved in building a stronger community care net that can save lives takes very little time or effort, but the rewards are tremendous! TO SCHEDULE A GATEKEEPER TRAINING CONTACT: C.A.R.E. Program Juan DeLara, District 4 Coordinator 760-836-1606 or Margo Hamilton, Program Director 909-927-4349 3 7 i C.A.R.E. 0=11 PROGRAM NOTES Date: .�. "There are no problems we cannot solve together, and very few that we can solve by ourselves." Lyndon B. Johnson 380 PHYSICAL LIMITATIONS If you observe signs of... 4 Severe physical difficulty or ongoing illness -+ Recent illness or hospitalization -+ Marked changes in ability to see or read 4 Marked changes in ability to hear and to speak 4 Marked changes in ability to move or to walk -* Expressed difficulties with activities of daily living -4 Marked weight loss or gain 4 Marked weakness Community Care Network Education and Advocacy Gatekeeper Program 1995 381 COMMUNICATION & BEHAVIOR If you observe signs of... 4 Confusion (particularly when it's about something the person used to know) -+ Disorientation -� Forgetfulness (or apparent attempt to cover up memory loss) 4 Excessive reminiscing or repetitiveness -4 Anger, hostility, and/or withdrawal Slurred or rambling speech, difficulty understanding speech -� Difficulty understanding written information (when could read and understand before) -* Difficulty solving simple problems -4 Abrupt changes in communication style or personality Community Care Network Education and Advocacy Q n Gatekeeper Program 1995 38. ECONOMIC CONDITIONS If you observe signs of... 4 Confusion about money matters -+ No knowledge of available benefits -+ Expressed difficulty paying bills -+ Loss of job or loss of supporting spouse -� Inability to afford basic goods and services such as transportation, utilities, medicine or groceries Reckless spending or extreme reluctance to pay for anything, especially basic needs -+ Suspicious involvement of another person Community Care Network Education and Advocacy 383 Gatekeeper Program 1995 ELDER ADULT FINANCIAL ABUSE CHECKLIST FOR WHETHER A CRIME HAS OCCURRED: { } Was the elder adult lacking competence or capacity when the transaction occurred? Did the suspect know the client's condition? { } Assuming the elder adult was competent, did he/she fail to understand the transaction? { } Did threats, force, or duress cause the elder to transfer property or to give or allow use of money? { } Were assets taken or used without permission by someone the elder adult entrusted, expecting that the person would not use the assests for his/her own purposes? { } Did some misrepresentation or promise without intent to perform cause the elder or dependent adult to transfer money or property? { } Is there evidence of other crimes, such as forgery, bad checks, extortion? { } If there is a crime, are there other suspects: family members or friends who assisted, notaries, real estate agents, doctors, lawyers? ACTION CHECKLIST FOR WHEN A CRIME HAS OCCURRED: { } Take steps to preserve assets, or refer to agency, family member, or friend who can take steps to preserve assets. { } Refer to appropriate other agencies for investigation. *Is the accused a licensed care provider? *If conviction results notify appropriate licensing entity. { } Gather evidence, if appropriate to your role. { } Take steps during investigation to regain assets if possible. { } Refer for prosecution if appropriate. Source: Adapted from Los Angeles County: Office of District Attorney (1995) 384 ra M U14414.e 11 California State Penal Code 368 (a j) (a) The Legislature finds and declares that crimes against elders and dependent adults are deserving of special consideration and protection, not unlike the special protections provided for minor children, because elders and dependent adults may be confused, on various medications, mentally or physically impaired, or incompetent, and therefore less able to protect themselves, to understand or report criminal conduct, or to testify in court proceedings on their own behalf. (b) (1) Any person who, under circumstances or conditions likely to produce great bodily harm or death, willfully causes or permits any elder or dependent adult, with knowledge that he or she is an elder or a dependent adult, to suffer, or inflicts thereon unjustifiable physical pain or mental suffering, or having the care or custody of any elder or dependent adult, willfully causes or permits the person or health of the elder or dependent adult to be injured, or willfully causes or permits the elder or dependent adult to be placed in a situation in which his or her person or health is endangered, is punishable by imprisonment in a county jail not exceeding one year, or in the state prison for two, three, or four years. (2) If in the commission of an offense described in paragraph (1), the victim suffers great bodily injury, as defined in subdivision (e) of Section 12022.7, the defendant shall receive an additional term in the state prison as follows: (A) Three years if the victim is under 70 years of age. (B) Five years if the victim is 70 years of age or older. (3) If in the commission of an offense described in paragraph (1), the defendant proximately causes the death of the victim, the defendant shall receive an additional term in the state prison as follows: (A) Five years if the victim is under 70 years of age. (B) Seven years if the victim is 70 years of age or older. (C) Any person who, under circumstances or conditions other than those likely to produce great bodily harm or death, willfully causes or permits any elder or dependent adult, with knowledge that he or she is an elder or a dependent adult, to suffer, or inflicts thereon unjustifiable physical pain or mental suffering, or having the care or custody of any elder or dependent adult, willfully causes or permits the person or health of the elder or dependent adult to be injured or willfully causes or permits the elder or dependent adult to be placed in a situation in which his or her person or health may be endangered, is guilty of a misdemeanor. 4 385 RIVERSIDE COUNTY DIVISION OF ADULT PROTECTIVE SERVICES 800-491-7123 MISSION STATEMENT We the employees of the Adult Protective Services and In -Home Supportive Services Division are committed to providing the services needed to keep seniors and disabled children and adults healthy and safe in their own homes. We will provide remedial and preventive social work activities, assessment, investigation and intervention in cases of abuse or neglect. We believe that the services we provide will enhance the quality of life, and protect and nurture a healthier, happier life style for those we serve. To this end, as we accomplish our mission, we pledge to renew our dedication to continue outstanding customer service to our clients, our communities and to those public agencies that work with us to help us meet our goals. ENHANCEMENTS TO ADULT PROTECTIVE SERVICES REGULATIONS PER SENATE BILL 2199 (enacted 5/1/99) • Definition of elder and dependent adult abuse now includes not only physical abuse but financial abuse, abandonment, isolation, abduction, neglect and self neglect, treatment resulting in mental suffering, deprivation of goods or services resulting in physical harm or mental suffering. • Definition of mandated reporters as "care custodians" (anyone assuming full or intermittent responsibility for care or custody of an elder or dependent adult, whether or not they are compensated) now includes staff of 24 hr. health facilities, clinics, and home health agencies; publicly funded agencies providing IHSS, nutrition and other support services; adult day care centers; secondary schools, foster homes and vocational schools serving dependent adults; independent living centers and camps; community, residential and respite care facilities; agencies on aging, county welfare depts., Ombudsman Program, Public Guardian, Court Investigators, any agencies involved in the protection and advocacy of persons with mental illness or developmental disabilities, and all other agencies providing health or social services to elders or dependent adults. • 24 hour systems are required by which referrals of disabled adult/elder abuse may be reported and responded to. • Remedial and preventive social work activity is required to prevent further abuse • Multi -disciplinary teams are required to be made up of agencies and persons in the community who work together to meet the needs of the clients including, but not limited to, counseling and medical personnel, law enforcement, Adult Protective Services, Public Guardian, social workers, hospitals) • To the extent that resources are available, counties are to provide emergency shelter (safe haven or in home protection) or shelter and care appropriate for frail and disabled victims in need of assistance with activities of daily living • To the extent that resources are available, counties are to provide other tangible support services, that may include but are not limited to emergency food, clothing, repair or replacement of essential appliances, plumbing, and electrical repair, blankets, linens„ and other household goods, advocacy with utility companies and emergency response units. 386 REPORT TO LAW ENFORCEMENT RIVERSIDE COUNTY SHERIFF: BLYTHE: INDIO: PALM DESERT (760) 921-7900 (760) 863-8942 (760) 836-1600 Contact: Investigator Kent Krisell — Blythe Investigator Tim Grindle — Indio Lieutenant Pat Runyon — Palm Desert Investigator Cynthia Sjoquist BLYTHE POLICE DEPARTMENT: BLYTHE: (760) 922-611 Contact: Sergeant Frank Thomas CATHEDRAL CITY POLICE DEPARTMENT: CATHEDRAL CITY: (760) 770-0397 Contact: Investigator David McGowan 387 DESERT HOT SPRINGS POLICE DEPARTMENT: DESERT HOT SPRINGS: (760) 329-2904 Contact: Sergeant Frank Hodge INDIO POLICE DEPARTMENT: INDIO: (760) 347-8522 Contact: Communications Officer - Benjamin Guitron PALM SPRINGS POLICE DEPARTMENT: PALM SPRINGS: (760) 323-8116 Contact: Detective Troy Castillo Detective Merrit Chassie Detective Ron Stuart MMI THE RIVERSIDE COUNTY OFFICE ON AGING CAN HELP YOU LEARN ABOUT AND PREVENT ELDER ABUSE (WITH ONE TOLL FREE PHONE NUMBER) iv COUNTY -WIDE ------- 1-800-510-2020 OUTSIDE RIVERSIDE COUNTY ------ (909) 697-4697 Fax: (909) 697-4698 The Senior HelpLink Program in the Riverside County Office on Aging can help prevent elder abuse in the first place by providing FREE information and referral for people 60 years and older. If a situation is not serious enough to report elder abuse but you are concerned that problems exist or services are needed, call HelpLink where information is available about services throughout Riverside County from 7:30 a.m. to 5:30 p.m. Monday through Friday. Consumer Fraud Line provides a trained operator from 7:30 a.m. to 5:30 p.m. Monday through Friday who can provide resource and referral to those victims of consumer fraud (typically civil rather than criminal) who are able and willing to advocate for themselves. Referrals to the C.A.R.E. Program in the proper jurisdiction will be made for complicated cases requiring direct advocacy for reporting and resolution. 389 REPORT TO OMBUDSMAN (FOR RESIDENTS IN LONGTERM CARE FACILITIES) (760) 770-9999 (Cathedral city) 1-800-464-1123 (Inside greater Riverside) 1-800-336-4636 (Outside greater Riverside) The Long -Term Care OMBUDSMAN Program is a free and confidential service that maintains and improves the quality of life for residents in long-term care facilities throughout Riverside County. An OMBUDSMAN is a community volunteer who is trained and State -certified to objectively investigate and resolve problems of older patients and residents of long-term care facilities. The OMBUDSMAN Program helps: ♦ Patients in nursing homes ♦ Seniors in facilities for the elderly ♦ Residents of adult day health care centers ♦ Members of seniors' families ♦ Staff members of long-term care facilities ♦ Concerned citizens ♦ Government and private agencies The OMBUDSMAN Program can help resolve your problems and concerns about: ♦ Quality of care ♦ Proper placement ♦ Cost or financial problems ♦ Diet ♦ Meaningful activities ♦ Medical care ♦ Patient's rights ♦ Therapy and rehabilitation ♦ Legal matters OMBUDSMAN Volunteers serve the patients and residents of long-term care facilities and their families. Training to become a State -certified OMBUDSMAN Volunteer is provided. A program of the VOLUNTEER CENTER OF RIVERSIDE 2060 University Avenue Riverside, CA 92507 390 C.A.RX., PROGRAM 43935 E. Acacia Ave. Hemet, CA 92544 Ph: 909-927-0668 Fax:909-927-8169 What is the C.A.R.E. Program? The C.A.R.E. Program addresses elder abuse through education and training, and elder consumer fraud through advocacy. Who does the C.A.R.E. Program serve? The C.A.R.E. Program serves the elder population (60+) and other dependent adults of Riverside County. The program was implemented as a District 3 pilot project in July, 1997. How is it funded? The C.A.R.E. Program is funded and administered by the Riverside County Department of Public Social Services, through SB 2199, with support from the Board of Supervisors. Additional funding for community events and trainings is provided by grants and community fund raising. What are the components of the C.A.R.E. Program? C.A.R.E. Team: The C.A.R.E. Team improves coordination and cooperation among human service providers and public safety organizations in combatting elder abuse. Representatives from the organizations consult with one another and plan comprehensive services to elderly victims of abuse. The C.A.R.E. Team, which meets monthly in each District, also promotes increased awareness and prosecution of abuses under Penal Code 368 (a j), the "Elder Abuse Law." Gatekeeper Trainings: Gatekeeper is an outreach program that provides community trainings to people who experience close regular contact with seniors, helping them recognize the signs of seniors at risk of abuse or of another crisis that will threaten their independence. Examples of those in the community who experience close regular contact with seniors are banking professionals, pharmacy workers, home health aides, mobilehome park and apartment managers, grocery store clerks, mail carriers, code enforcement officers, law enforcement, and senior service providers and volunteers. Education: Anti -fraud presentations are conducted in each community. The presentations teach seniors how to recognize, report and prevent telemarketing, caregiver, contractor, car repair, investment, and other types of fraud. The C.A.R.E. Program Manager and District Coordinators make elder abuse education presentations to service groups and interested agencies across the County as requested. Advocacy: In conjunction with the C.A.R.E. Team, volunteer advocates are trained to help seniors who are victims of consumer fraud. The C.A.RE. Program District Coordinator reviews and assigns cases as they are reported. Since July, 1997, $1.5 million has been recovered for elder fraud victims in Districts 3 and 4. For more information contact: District 4 Coordinator: Juan DeLara (760) 836-1606 C.A.R.E. Program Manager: Margo Hamilton (909) 927-4349 Curtailing Abuse Related to the Elderly 391 T4ty,, 4 46 Q" AGENDA CATEGORY: BUSINESS SESSION: S COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Continued Consideration of a Resolution in Support PUBLIC HEARING: of the Proposed National Monument Designation RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This matter was continued by the City Council on January 18, 2000 to March 7, 2000. As staff received new draft legislation prior to the March 7t' Council meeting, the matter was scheduled for the Council meeting of February 151h. At that meeting, the City Council directed staff to monitor and review the Bill and return it to Council after it was introduced (Attachment 1). The legislation was introduced on February 16, 2000, by Congresswoman Mary Bono, as HR 3676 (Attachment 2). Staff has reviewed HR 3676 and provides the following information: 1. The Bill states, "This Act is not intended to impact upon existing or future growth of the Coachella Valley." (Section 2(5)(a)). 2. The Bill refers to a National Monument Boundary Map yet to be prepared. 3. The 'No Buffer Zone" subsection is still contained in the Bill (Section 3 (e)). 392 CAMy Documents\WPDOCS\ccjh-Monument.wpd 4. The following words were inserted in the legislation that did not exist in the previous draft: "...and shall allow only those uses of the National Monument that further the purposes for the establishment of the National Monument,...". This wording is very broad and could allow unintended restrictions and regulations in the future and is inconsistent with Section 5 which covers, in detail, the uses of Federal lands included in the Monument (Section 3(a)). 5. A new subsection is included specifically adding language requiring the Secretaries of the Interior and Agricultural to consult with the Agua Caliente Band of Cahuilla Indians regarding the preparation and implementation of the Management Plan (Section 4(2)). 6. The interim period between the time the National Monument is created and the completion of a Management Plan requires the Secretaries to manage the lands in a manner substantially consistent with the current uses occurring at the date of the Act (Section 4(c)). 7. Motorized travel was eliminated for recreational uses in the Monument and a new clarification of when motorized travel would be permitted has been included (Section 5 (a)(b)). 8. The requirement to pay the "fair market value" to a seller was changed to offer the "fair market value" for acquisition of lands (Section 6(c)). 9. The Land Exchange Authorization was clarified to permit the exchange of federally owned property within or outside of the Monument for property owned by the Agua Caliente Band of Cahuilla Indians within or outside of the boundaries (Section 6(e)). 10. A new Section 8 was added authorizing the appropriation of money to carry out the Act. Staff has prepared the attached draft Resolution in support of the HR 3676 for Council consideration. Should the City Council recommend any wording changes, these should be identified in the final Resolution. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the legislation and boundaries as prepared; or 2. Adopt a Resolution of the City Council approving the legislation and boundarie as modified; or C:\My Documents\WPDOCS\ccjh-Monument.wpd 002 3. Do not adopt a Resolution of the City Council approving the legislation and boundaries as prepared; or 4. Provide staff with alternative direction. Respectfully submitted, -ry Heronan mmunity Development Director Approved for submission by, thomas P. Genovese, City Manager Attachment: 1. City Council Minutes of February 15, 2000 2. HR 3676 Legislation 394 CAMy Documents\WPDOCS\ccjh-Monument.wpd 003 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SUPPORTING DESIGNATION OF THE SANTA ROSA AND SAN JACINTO MOUNTAINS AS A NATIONAL MONUMENT WHEREAS, Congresswoman Mary Bono has introduced HR 3676, a Bill establishing the Santa Rosa and San Jacinto Mountains National Monument Act of 2000; and, WHEREAS, the Santa Rosa and San Jacinto Mountains National Monument Act of 2000 will encompass portions of Municipal boundaries of the City of La Quinta. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La Quinta, California, does hereby recognize the importance of protecting this magnificent and unique resource and supports HR 3676 which establishes the Santa Rosa and San Jacinto Mountains National Monument, and the boundaries around the City of La Quinta illustrated on the attached Map (Exhibit "A"), which shall be utilized to create the boundaries of the Monument in order to preserve the nationally significant biological, cultural, recreational, geological, and scientific values found in the Santa Rosa and San Jacinto Mountains, California, as an enduring legacy of our heritage, and to secure for future generations the opportunity to experience the magnificent vistas, wildlife, land forms, and natural and cultural resources in these mountains. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 7th day of March, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 395 C:\My Documents\WPDOCS\ResoCC National Monument.wpd City Council Resolution 2000- National Monument ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM; DAWN C. HONEYWELL, City Attorney City of La Quinta, California 396 C:\My Documents\WPDOCS\ResoCC National Monument.wpd 005 ATTACHMENT 1 City Council Minutes 7 February 15, 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QU TA, CALIFORNIA, PRELIMINARILY ADOPTING, CONFIRMING, AND AP P OVING THE ENGINEER'S REPORT, AND APPOINTING THE TIME AND ACE FOR HEARING PROTESTS TO IMPROVEMENTS IN PROP SED 00SESSMENT DISTRICT NO. 2000-01 (PHASE VI IMPROVEMENTS). It was moved by Council Members Hen( 2000-09 as amended (removing second p Motion carried unanimously. MOTION - It was moved by Council Me and specifications and to authorize aff project. Mr. Vogt confirmed approval _ Bottle brush/Sao area and n 2. CONTINUED CONSI LA QUINTA M MRAWENT COPR legisl the 4 PATIO ITS ION. raph -30. lution )cedu OF REQUEST THAT THE CITY OF ON THE PROPOSED NATIONAL irector Herman reported the February 9 draft Pff report addresses the City's concern regarding ed National Monument. MOTION - It was moved by Council Members Sniff/Adolph to direct staff to continue monitoring the progress of the proposed National Monument legislation and agendize it for Council's consideration once the legislation is submitted. Motion carried unanimously. MINUTE ORDER NO. 2000-31. 398 907A ATTACHMENT 2 106Tx CONGRESS He Re 3676 2D SESSION To establish the Santa Rosa and San Jacinto Mountains National Monument in the State of California. IN THE HOUSE OF REPRESENTATIVES FEBRUARY 16, 2000 Mrs. BONO introduced the following bill; which was referred to the Committee on Resources A BILL To establish the Santa Rosa and San Jacinto Mountains National Monument in the State of California. 1 Be it enacted by the Senate and House of Representa- 2 tives of the United States of'America in Congress assembled, 3 SECTION 1. SHORT TITLE; TABLE OF CONTENTS. 4 (a) SHORT TITLE. —This Act may be cited as the 5 "Santa Rosa and San Jacinto Mountains National Monu- 6 ment Act of 2000". 7 (b) TABLE OF CONTENTS. —The table of contents of 8 this Act is as follows: Sec. 1. Short title; table of contents. Sec. 2. Establishment of Santa Rosa and Sau Jacinto Mountains National Monument, California. Sec. 3. Management of Federal lands in the National Monument. Sec. 4. Development of management plan. 399 ME 2 Sec. 5. Existing and historical uses of Federal lands included in Monument. See. 6. Acquisition of land. Sce. 7. Local advisory committee. See. 8. Authorization of appropriations. 1 SEC. 2. ESTABLISE3WNT OF SANTA ROSA AND SAN 2 JACINTO MOUNTAINS NATIONAL MONUMENT, 3 CALIFORNIA. 4 (a) FINDINGS. —Congress finds the following: 5 (1) The Santa Rosa and San Jacinto Moun- 6 tains in southern California contain nationally sig- 7 nificant biological, cultural, recreational, geological, 8 educational, and scientific values. 9 (2) The magnificent vistas, wildlife, landforms, 10 and natural and cultural resources of these moun- 11 tains occupy a unique and challenging position given 12 their proximity to highly urbanized areas of the 13 Coachella Valley. 14 (3) These mountains, which rise abruptly from 15 the desert floor to an elevation of 10,802 feet, pro- 16 vide a picturesque backdrop for Coachella Valley 17 communities and support an abundance of rec- 18 reational opportunities that are an important re- 19 gional economic resource. 20 (4) These mountains have special cultural value 21 to the Agua Caliente Band of Cahuilla Indians, con- 22 taining significant cultural sites, including village •HB 8676 1H 3 1 sites, trails, petroglyphs, and other evidence of their 2 habitation. 3 (5) This Act is not intended to impact upon ex- 4 isting or future growth in the Coachella Valley. 5 (b) ESTABLISHMENT AND PURPOSES. —In order to 6 preserve the nationally significant biological, cultural, rec- 7 rational, geological, educational, and scientific values 8 found in the Santa Rosa and San Jacinto Mountains and 9 to secure for future generations the opportunity to experi- 10 ence the magnificent vistas, wildlife, landforms, and nat- 11 ural and cultural resources in these mountains, there is 12 hereby designated the Santa Rosa and San Jacinto Moun- 13 tains National Monument (in this Act referred to as the 14 "National Monument"). 15 (c) BOUNDARIES. —The National Monument shall 16 consist of Federal lands and Federal interests in lands lo- 17 cated within the boundaries depicted on the map entitled 18 `Boundary Map, Santa Rosa and San Jacinto National 19 Monument", dated , 2000. 20 (d) LEGAL DESCRIPTIONS; CORRECTION OF ER- 21 RORS.- 22 (1) PREPARATION AND SUBMISSION. —As soon 23 as practicable after the date of the enactment of this 24 Act, the Secretary of the Interior shall use the map 25 referred to in subsection (c) to prepare legal descrip- •HR 3e76 IH 401 010 4 1 tions of the boundaries of the National Monument. 2 The Secretary shall submit the resulting legal de- 3 scriptions to the Committee on Resources and the 4 Committee on Agriculture of the House of Rep- 5 resentatives and to the Committee on Energy and 6 Natural Resources and the Committee on Agri- 7 culture, Nutrition, and Forestry of the Senate. 8 (2) LEGAL EFFECT. —The map and legal de- .9 scriptions of the National Monument shall have the 10 same force and effect as if included in this Act, ex- 11 cept that the Secretary of the Interior may correct 12 clerical and typographical errors in the map and 13 legal descriptions. The map shall be on file and 14 available for public inspection in appropriate offices 15 of the Bureau of Land Management and the Forest 16 Service. 17 SEC. 3. MANAGEMENT OF FEDERAL LANDS IN THE NA- 18 TIONAL MONUMENT. 19 (a) BASIS OF MANAGEMENT. —The Secretary of the 20 Interior and the Secretary of Agriculture shall manage the 21 National Monument to protect the resources of the Na- 22 tional Monument, and shall allow only those uses of the 23 National Monument that further the purposes for the es- 24 tablishment of the National Monument, in accordance 25 with— •HK 3676 IH I Z-'L� / ck mx� 402 O11 5 1 (1) this Act; 2 (2) the Federal Land Policy and Management 3 Act of 1976 (43 U.S.C. 1701 et seq.); 4 (3) the Forest and Rangeland Renewable Re- 5 sources Planning Act of 1974; and 6 (4) other applicable provisions of law. 7 (b) DIVISION OF MANAGEMENT RESPONSIBIL- 8 ITIES.- 9 (1) ROLE OF SECRETARY OF THE INTERIOR.- 10 Federal lands and Federal interests in lands within 11 the National Monument that, as of the date of the 12 enactment of this Act, are administered by the Bu- 13 reau of Land Management shall continue to be man- 14 aged by the Secretary of the Interior, acting through 15 the Bureau of Land Management. Lands or inter- . 16 ests in lands within the National Monument bound- 17 aries that are acquired after the date of the enact- . 18 ment of this Act, and abut lands administered by �Nrr 19 the Bureau of Land Management, shall also be man- 20 aged by the Secretary of the Interior. 21 (2) ROLE OF SECRETARY OF AGRICULTURE.- 22 Federal lands and Federal interests in lands within 23 the National Monument that, as of the date of the 24 enactment of this Act, are included in the, National 25 Forest System shall continue to be managed by the •HR 3676 IH 403 O12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 GI Secretary of Agriculture, acting through the Forest Service. Lands or interests in lands within the Na- tional Monument boundaries that are acquired after the date of the enactment of this Act, and abut lands administered by the Forest Service, shall also be managed by the Secretary of Agriculture. (3) ADMINISTRATION OF CERTAIN ACQUIRED LANDS. —If it is unclear whether paragraph (1) or (2) applies to lands or an interest in lands acquired after the date of the enactment of this Act, the Sec- retary of Agriculture and the Secretary of the Inte- rior shall determine which Secretary shall be respon- sible for the administration of the lands or interest. (c) PROTECTION OF RESERVATION, STATE, AND PRI- 15 VATE LANDS AND INTERESTS. —Nothing in the establish- 16 ment of the National Monument shall be construed as af- 17 fecting any Indian Reservation, any individually held trust 18 lands, any other Indian allotments, any lands or interests 19 in lands held by the State of California, a political subdivi- 20 Sion of the State of California, a special district, or the 21 Mount San Jacinto Winter Park Authority, or any private 22 =Prty rights within th-e—boundaries of the National 23 Monument. Establishment of the National Monument 24 shall not be construed to grant the Secretary of the Inte- 25 rior or the Secretary of Agriculture any authority on or -HR $676 IH 5tr� YJ &AAJ y)-ew Cis.1clul 404 013 7 1 over non -Federal lands not already provided by law. The 2 authority of the Secretary of the Interior and the See- 3 retary of Agriculture under this Act extends only to Fed- 4 eral lands and Federal interests in lands included in the 5 National Monument. 6 (d) E2asTING RIGHTS. —The management of the Na- 7 tional Monument shall be subject to valid existing rights. 8 (e) NO BUFFER ZONES AROUND NATIONAL MONU- 9 MENT.—The Congress does not intend for the designation 10 of the National Monument to lead to the creation of ex- 11 press or implied protective perimeters or buffer zones, 12 whether located within or outside of the boundaries of the 13 National Monument. The fact that activities or uses of 14 land outside of the National Monument, which are con- 15 sistent with other applicable laws, can be seen, heard, or 16 smelled from land within the National Monument shall not 17 preclude such activities or uses up to the boundaries of 18 the National Monument. The Secretary of the Interior and 19 the Secretary of Agriculture may not use the existence of 20 the National Monument to require a person or entity to 21 undertake or implement any exactions or mitigation meas- 22 ures to reduce the effect of such activities or uses so long 23 -as-such activities or uses are consistent with other aDDlica- 24 ble law. Nothing in this Act shall be construed to change •IM $676 M 405 014 0 1 standards governing air or water duality outside of the 2 designated area of the National Monument. 3 SEC. 4. DEVELOPMENT OF MANAGEMENT PLAN. 4 (a) DEVELOPMENT REQUIRED. —The Secretary of 5 the Interior and the Secretary of Agriculture shall prepare 6 a management plan for the conservation and protection 7 of the National Monument consistent with the require- 8 meats of section 3(a). 9 (b) CONSULTATION AND COOPERATION.- 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 (1) IN GENERAL. —The Secretaries shall pre- pare and implement the management plan required by subsection (a) in accordance with the National YJJ Environmental Policy Act of 1969 (42 U.S.C. 4321 et_ seg.) and in consultation with the local advisory committee established pursuant to section 7 and, to the jar_.Qta, interested owners of private property and holders of valid existing rights located within the boundaries of the National Monument. Such consultation shall be on a periodic and regular basis. (2) AQUA CALIENTE BAND OF CAHUILLA INDI- KI ANS.—The Secretaries shall make a special effort to consult with representatives of the Agua Caliente Band of Cahuilla Indians regarding the management •HR 3076 M 015 E 1 plan during the preparation and implementation of 2 the plan. 3 (3) WINTER PARK AUTHORITY. —The manage- 4 meat plan shall consider the mission of the Mount 5 San Jacinto Winter Park Authority to make acces- 6 sible to current and future generations the natural 7 and recreational treasures of the Mount San Jacinto 8 State Park and the National Monument. Establish- 9 meat and management of the National Monument 10 shall not be construed to interfere with the mission 11 or powers of the Mount San Jacinto Winter Park 12 Authority, as provided for in the Mount San Jacinto 13 Winter Park Authority Act of the State of Cali- 14 forma. 15 (c) INTERIM MANAGEMENT.— Pending completion of 16 the management plan required by subsection (a), the Sec- 17 retaries shall manage Federal lauds and interests in lands 18 within the National Monument in a manner substantially 60TZQ 19 consistent with the current uses occurring on such lands - 20 as of the date of the enactment of this Act. 21 (d) COMPLETION; REVISION. —The Secretaries shall 22 complete the management plan required by subsection (a) 23 within three years after the date of the enactment of this 24 Act. The Secretaries may revise the management plan 25 thereafter as necessary, following consultation with rep- •HR 3676 IH 407 016 10 1 resentatives of various governmental entities and other 2 groups listed in subsection (b). 3 (e) COOPERATIVE AGREEMENTS.- 4 (1) GENERAL AUTHORITY. —Consistent with he 5 management plan and existing authorities, the Sec- 6 retaries may enter into cooperative agreements and 7 shared management arrangements, which may in- 8 clude special use permits, with any person, including 9 the Aygua Caliente Band of Cahuilla Indians, for the 10 purposes of management, interpretation, and re- 11 search regarding the resources of the National 12 Monument. 13 (2) USE OF CERTAIN LANDS BY UNIVERSITY OF 14 CALIFORNIA.—In the case of any agreement with the 15 University of California in existence as of the enact- 16 ment of this Act relating to the University's use of 17 certain Federal land within the National Monument, 18 the Secretary of the Interior shall, consistent with 19 the management plan and existing authorities, either 20 revise the agreement as may be necessary to ensure 21 its consistency with this Act or enter into a new 22 agreement to ensure the continuation of the Univer- 23 sity's and lands research and educational activities 24 within the National Monument. •HR 3676 M 408 017 11 1 SEC. 5. EXISTING AND HISTORICAL USES OF FEDERAL 2 LANDS INCLUDED IN MONUMENT. 3 (a) RECREATIONAL ACTIVITIES GENERALLY. —The 4 management plan required by section 4(a) shall include dJ 5 provisions to continue to authorize the recreational use of 6 the National Monument, including such recreational uses 7 as hiking, camping, mountain biking, sightseeing, and 8 horseback riding, as long as such recreational use is con- 9 sistent with other applicable law. 10 (b) MOTORIZED VEHICLES. —Except where or when ,) 11 needed for administrative purposes or to respond to an �" 12 emergency, use of motorized vehicles in the National 13 Monument shall be permitted only on roads and trails des- 14 ignated for use of motorized vehicles as part of the mau- 15 agement plan. 16 (c) HUNTING, TRAPPING, AND FISHING.- 17 (1) IN GENERAL. —Except as provided in para- 18 graph (2), the Secretary of the Interior and the Sec- 19 retary of Agriculture shall permit hunting, trapping, 20 and fishing within the National Monument in ac- 21 cordance with applicable laws (including regulations) 22 of the United States and the State of California. 23 (2) REGULATIONS. —The Secretaries, after con- 24 sultation with the California Department of Fish �^ 1 �- 25 and Game, may issue regulations designating zones 26 where, and establishing periods when, no hunting, •HR 3676 M 409 018 12 1 trapping, or fishing will be permitted in the National 2 Monument for reasons of public safety, administra- 3 tion, or public use and enjoyment. 4 (d) ACCESS TO STATE AND PRIVATE LANDS. —The 5 Secretaries shall provide such access to nonfederally 6 owned land or interests in land within the boundaries of 7 the National Monument as may be necessary to provide 8 the owner of the land or holder of the interest the use 9 and enjoyment of the land or interest, consistent with the 10 management plan. 11 (e) UTILITIES.—Sul)ject to valid existing rights,,, 12 nothing in this Act or the management plan required by 13 section 4(a) shall be construed to inhibit or curtail the 14 ability of Government agencies or public and private utility 15 companies to install, construct, and maintain public utili- 16 ties and infrastructure within the National Monument, 17 consistent with other applicable Federal and State laws. 18 (f) WATER RIGHTS. —Nothing in this Act, the man- 19 agement plan required by section 4(a), or any action taken 20 pursuant thereto, shall constitute either an express or im- 21 plied reservation of water. Nothing in this Act shall affect 22 any valid existing water right, including any Federal re- 23 served water right, in effect on the date of the enactment 24 of this Act or any water right hereinafter approved pursu- 25 ant to the laws of the State of California. •HR 3676 rH 410' 019 13 1 (g) MAINTENANCE OF ROADS, TRAILS, AND STRUC- 2 TURFS. —In the development of the management plan re- 3 quired by section 4(a), the Secretaries shall address the 4 maintenance. of roadways, jeep trails, and paths located 5 in the National Monument. 6 (h) GRAZING. —The Secretaries shall issue and ad- 7 minister any grazing leases or permits in the National 8 Monument in accordance with the same laws (including 9 regulations) and executive orders followed by the Secre- 10 taries in issuing and administering grazing leases and per- 11 mits on other land under the jurisdiction of the Secre- 12 taries. 13 (i) OVERFLIGHTS. —Nothing in this Act or the man- 14 agement plan required by section 4(a) shall be construed 15 to restrict or preclude overflights, including low-level over- 16 flights, over lands in the National Monument, including 17 military, commercial, acideneral_avaton overflights that 18 can be seen or heard within the National Monument. 19 Nothing in this Act or the management plan shall be con- 20 strued to restrict or preclude the designation or creation 21 of new units of special use airspace or the establishment 22 of military flight training routes over the National Monu- 23 ment. 24 0) MINERAL WITHDRAWAL. —Subject to valid exist- 25 ing rights as provided in section 3(d), the Federal lands •HR 3676 IH 411 020 14 1 and interests in lands included within the National Monu- 2 ment are hereby withdrawn from all forms of entry, appro- 3 priation, or disposal under the public land laws, from loca- 4 tion, entry, and patent under the public land mining laws, 5 and from disposition under all laws pertaining to mineral 6 and geothermal leasing, and mineral materials. 7 SEC. 6. ACQUISITION OF LAND. 8 (a) ACQUISITION AUTHORIZED; METHODS. —State, 9 local government, Tribal, and privately held land or inter- 10 ests in land within the boundaries of the National Monu- 11 meat may be acquired for management as part of the Na- 12 tional Monument only by- 13 (1) donation; 14 (2) purchase from a willing seller; or 15 (3) exchange with a willing party. 16 (b) USE OF EASEMENTS. —To the extent practicable, 17 and if preferred ]E a willing seller, the Secretary of the 18 Interior and the Secretary of Agriculture shall use con- 19 servation easements to acquire interests in land in the Na- 20 tional Monument in lieu of acquiring land in fee simple 21 and thereby removing land from non -Federal ownership. 22 (c) VALUATION OF PRIVATE PROPERTY. —The 23 United States shall offer the fair market value for any 24 interests or partial interests in land acquired under this 25 section. •HR 3676 M c k-,Aj -�o 4� 4i2 021 15 1 (d) INCORPORATION OF ACQUIRED LANDS AND IN- 2 TERESTS: Any land or interest in lands within the 3 boundaries of the National Monument that is acquired by 4 the United States after the date of the enactment of this 5 Act shall be added to and administered as part of the Na- 6 tional Monument as provided in section 3(b). 7 (e) LAND EXCHANGE AUTHORIZATION. —In order to 8 support the cooperative management agreement in effect 9 with the Agua Caliente ._Band _.o£_.0 11 Ila Indians as of 10 the date of the enactment of this Act, the Secretary of 11 the Interior may, without further authorization by law, ex- 12 change lands, which the Bureau of Land Management has 13 acquired using amounts provided under the Land and 14 Water Conservation Fund Act of 1965 (16 U.S.C. 4601- 15 4 et seq.), with the Agua Caliente Band of Cahuilla Indi- 16 ans. Any such land exchaue may include the exchange 17 of federally owned property within or outside of the bound- 18 aries of the National Monument for property owned b 19 the Aqua Caliente Band of Cahuilla Indians within or out- 20 side of the boundaries of the National Monument. The ex- 21 changed lands acquired by the Secretary within the bound- 22 aries of the National Monument shall be managed for the 23 purposes described in section 2(b). .HR ssys M I= 413 022 16 1 SEC. 7. LOCAL ADVISORY CONIIYIITTEE. DD__ 2 a ESTABLISHMENT. —The Secrets of the Interior U' O Secretary . 3 and the Secretary of Agriculture shall jointly establish an, 4 advisory committee for the National Monument, whose 5 purpose shall be to advise the Secretaries with respect to 6 the preparation and implementation of the management 7 plan required by section 4. 8 (b) REPRESENTATION. —To the extent practicable, 9 the advisory committee shall consist of the following mem- 10 bers: s 11 (1) An individual with a recognized background . yL 12 in ecological restoration, research, and application, 13 selected from nominees submitted by the University 14 of California or the College of the Desert. 15 (2) A representative of the California Depart- 16 ment of Fish and Game and a representative of the 17 California Department of Parks and Recreation. 18 (3) A representative of the County of Riverside, 19 California. 20 (4) A representative of each of the following cit- 21 ies: Palm Springs, Cathedral City, Rancho Mirage, 22 La Quinta, Palm Desert, and Indian Wells. 23 (5) A representative of the Agua Caliente Band 24 of Cahuilla Indians. 25 (6) A representative of the Coachella Valley 26 Mountains Conservancy. •HR 3676 M 414 023 17 1 (7) A representative of the local Sierra Club or, 2 if no such representative is available, another recog- 3 nized conservation organization. 4 (8) A representative of the Building Industry 5 Association. 6 (9) A representative of the Winter Park Au- 7 thority. 8 (10) A representative of the Santa Rosa Moun- 9 tains Council. 10 (c) TERMS.— 11 (1) STAGGERED TERMS. —Members of the advi- 12 sory committee shall be appointed for terms of three 13 years, except that, of the members first appointed, 14 one-third of members shall be appointed for a term 15 of 1 year and one-third of the members shall be ap- 16 pointed for a term of 2 years. 17 (2) REAPPOINTMENT.A member may be re- 18 appointed to serve on the advisory committee upon 19 the expiration of the member's current term. 20 (3) VACANCY. --A vacancy on the advisory com- 21 mittee shall be filled in the same manner as the 22 original appointment. 23 (d) QuoRUM.—A quorum shall be eight members of 24 the advisory committee. The operations of the advisory 25 committee shall not be impaired by the fact that a member •HR 3676 IH _�Ao/ fyJ� 415 024 IV 1 has not yet been appointed as long as a quoram has been 2 attained. 3 (e) CHAIRPERSON AND PROCEDURES. —The advisory 4 committee shall elect a chairperson and establish such 5 rules and procedures as it deems necessary or desirable. 6 (f) SERVICE WITHOUT COMPENSATION. —Members 7 of the advisory committee shall serve without pay. 8 ,SEC. 8. AUTHORIZATION OF APPROPRIATIONS. 9 There are authorized to be appropriated such sums 1_11yl� 10 as are necessary to carry out this Act. O •HR 3676 M 416 025 Bill Summary & Status Page 1 of 1 Bill Summary & Status for the 106th Congress NEW SEARCH I HOME I HELP ff .R. 76 Sponsor: Rep Bono, Mary (introduced 2/16/2000) Latest Major Action: 2/16/2000 Referred to House committee Title: To establish the Santa Rosa and San Jacinto Mountains National Monument in the State of California. All Bill Summary & Status Info (except bill text & subjects) Titles Bill Status Committees Related House Committee Documents Amendments Related Bill Details Subjects Cosponsors (None) Summary Text of Legislation 417 http://thomas.loc.gov/cgi-binibdquery/z?d106:h.r.03676: 02/25/2000 026 Bill Summary & Status Page 1 of 1 Bill Summary & Status for the 106th Congress NEW SEARCH I HOME I HELP H.R.3 76 Sponsor: Rep Bono, Mary (introduced 2/16/2000) Latest Major Action: 2/16/2000 Referred to House committee Title: To establish the Santa Rosa and San Jacinto Mountains National Monument in the State of California. T T E(S): (italics indicate a tit a or a portion o a bill . SHORT TITLE(S) AS INTRODUCED: Santa Rosa and San Jacinto Mountains National Monument Act of 2000 . OFFICIAL TITLE AS INTRODUCED: To establish the Santa Rosa and San Jacinto Mountains National Monument in the State of California. STATUS: (color indicates Senate actions) 2/16/2000: Referred to the House Committee on Resources. MMITT E( ): Committee/Subcommittee: Activity: House Resources Referral RE ATED BILL DETAILS: ***NONE*** ***NONE*** COSP N OR( ): - --- -- -- ***NONE*** SUMMARY: -- — ----- —� ***NONE*** 418 http://thomas.loc.gov/cgi-bin/bdquery/z?d106:H...:@@@L&summ2=m 02/25/2000 027 T4ht 4 4v Q" COUNCIL/RDA MEETING DATE: March 7, 2000 Consideration of a Request to Waive the Requirement for Underground Electric Service Wires at 51-640 Avenida Velasco RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: i CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: None to the City. Added cost to the applicant to underground electrical conductors and replace the patio is estimated to be $1,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Chapter 8.03 of the La Quinta Charter and Municipal Code (Attachment 1) requires electric service panels for new construction to be served by underground conductors. It also requires existing electric services that are relocated, or renewed to comply with the requirement for underground service conductors. Section 120-6 of the Chapter also contains a provision for any person who believes this requirement causes them an undue hardship, the ability to request a waiver through the Community Development Director. The request for the waiver is considered by the City Council and may be granted based on findings that enforcement of the particular provision would cause an undue hardship to the applicant, or to the general public. 4i- C:\My Documents\WPDOCS\ccjh Roy Undergrounding.wpd Mr. Brad Roy owns the property at 51-640 Avenida Velasco which is approximately 24 years old. Recently a new service panel was installed on an emergency basis without first obtaining a permit. After the installation, Mr. Roy contacted the City to obtain a permit and inspection to verify the new service was installed per the Electric Code. It was at this time that he was informed of the requirement to place the existing overhead wires underground. Mr. Roy has requested a waiver of the requirement based on undue hardship. The request is provided as Attachment 2. Attachments 3 and 4 are pictures of the renewed electric service installation and the area where the underground conductors would be located. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the request of Mr. Brad Roy to waive the requirement of undergrounding the electrical conductors at 51-640 Avenida Velasco, which he claims would be unreasonable, impractical and cause undue hardship; or 2. Do not approve the request of Mr. Brad Roy and require the electrical conductors to be placed underground at 51-640 Avenida Velasco; or 3. Provide staff with alternative direction. Respectfully submitted, Jerry Herman, Com unity evelopment Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Chapter 8.03 La Quinta Municipal Code and Charter 2. Request for Waiver by Mr. Roy 3. Picture of back yard at 51-640 Avenida Velasco 4. Picture of back yard at 51-640 Avenida Velasco CAMy Documents\WPDOCS\ccjh Roy Undergrounding.wpd 4:=� 002 8.03.010 ATTACHMENT 1 Chapter 8.03 4&1 ELECTRICAL CODE Sections: 8.03.010 Adoption of the California Electric Code. 8.03.020 Underground wires. 8.03.030 Minimum size of conductor. 8.03.040 Telephone jacks and television cable outlets. 8.03.010 Adoption of the California Electric Code. Certain documents marked and designated as the "California Electric Code, 1998 Edition," published by the California Building Standards Commission, are adopted for safeguarding persons and property from hazards arising from the use of electricity. Each and all of the regulations, provisions, conditions, and terms of such "California Electric Code, 1998 Edition," published by the California Building Standards Commission, on file in the building and safety department, are referred to and made a part of this code as if fully set out in this chapter. (Ord. 330 Exh. A(8), 1999; Ord. 276 § 2 (Exh. A) (part), 1995: Ord. 208 § 2 (part), 1992; Ord. 114 § I (part), 1987; Ord. 68 § I (part), 1985) 8.03.020 Underground wires. The following shall be added as a new article to Chapter 1: Article 120 — Underground Wires. 120-1 Declaration of Cause, Necessity. The City Council finds that the preservation and protection of the health, safety and general welfare of the residents of this City, and the public at large, requires that all poles, wires and associated structures, as defined in subsection (b) of Section 120-2 shall not be constructed, placed and installed above the surface of the ground for the following reasons: (a) Poles, wires and associated structures which are constructed above the surface of the ground are a hazard to the residents and general public in the City of La Quinta because the City is located in Seismic Zone 4, as defined by the Uniform Building Code. Because of the proximity of the City to the San Andreas Fault, which is eight miles northeast of La Quinta, and to lesser faults (the Banning Mission Creek and San Jacinto Faults), the intensity of ground shaking is expected to be significantly higher than for the general Southern California area. The Riverside County Seismic Safety Element has delineated portions of La Quinta as having a high potential for liquefaction, based on a shallow ground water table generally less than thirty (30) feet below the ground surface, the presence of relatively young, poorly consolidated soils, and the very strong to severe seismic ground shaking expected in the area. The potential for liquefaction of the underlying soils (a "quicksand" type of ground failure caused by strong ground shaking) is considered to be possibly moderate to locally high, depending upon the water table depth and the composition and density of the underlying alluvial deposits. (b) While lot sizes in the cove area of the City are considered to be legal, they were established under standards that would not be acceptable today. The minimum square footage of dwellings in that area leaves only a minimal amount of the lot for landscaping and recreation purposes. Overhead wires prevent homeowners, in many cases, from using their property to its full potential. The Imperial Irrigation District has reported occurrences of death in cases where individuals have been electrocuted while maintaining landscaping (high trees). Because of the style of living in the desert, it is common for homeowners to apply for permits for swimming pools. In many cases, only small pools can be installed because of the proximity of overhead wires thus depriving property owners full use of property available to them within the legal setback requirements. all (La Quinta 9-99) 174 421 004 8.03.020 (c) Poles, wires and associated structures, which are constructed, placed or installed above the surface of the ground, are a hazard to the safety and health of operators of motor vehicles and passengers therein since they constitute encroachments which reduce and obstruct the vision of such operators and thereby preclude a reasonable rpsponse time by an operator to an emergency situation after noticing such. Said poles, wires and associated structures are a danger to fire suppression and prevention personnel, who, by reason of their jobs and duties, frequently come in close proximity thereto, particularly when using ladders, booms and cranes. The construction, placement and installation of suchwires and associated structures underground will substantially reduce said hazards. (d) Said poles, wires and associated structures also create dangerous situations, causing death, injuries and property damage through fires and electrocution by reason of being topped, tipped and otherwise displaced by uncontrolled weather elements such as rain, wind and electrical storms. Said hazards will be substantially eliminated by the construction, placement and installation of said wires and associated structures underground. (e) The location of. such poles, wires and associated structures above the ground surface makes them susceptible to damage, destruction, and being rendered inoperable by weather or human causation. This results in services provided thereby to be interrupted, the interrupted continuation of which is vitally needed for the protection of the public health, safety and general welfare, particularly life saving institutions such as hospitals and fire and law enforcement communication facilities. The construction, placement and installation of said wires and associated structures under ground reduces the chances of such interruption. (f) The existence of poles, wires and associated structures above the ground is detrimental to the general welfare of the City by its blight on the natural beauty and aesthetic environment of the City, and the resulting interference with the restfulness, tranquility and pleasure of City residents in viewing 40 the natural landscape of the City. The underground installation, placement and construction of wires and associated structures will enhance and preserve the natural beauty and landscape of the City by keeping from public view such functional, but nonaesthetic, facilities. 120-2 Definitions. Whenever the following words or phrases are used in this Article, they shall have the respective meanings as stated in this section in the following definitions: (a) "Community Antenna Television System" (in this Chapter referred to for convenience as "CATV") means a system of antennas, coaxial cables, wires, wave guides, or other conductors, equipment or facilities designed, constructed or used for the purpose of providing television or FM radio service by cable or through its facilities. (b) "Poles, Wires and Associated Structures" means poles, towers, supports, wires, crossarms, braces, transformers, insulators, cutouts, switches, communication circuits, appliances, attachments and zppurtenances used in whole or in part for supplying, distributing or transmitting electric energy, radio signals, television signals, telegraphic signals and CATV services or any similar associated services to a building or structure and the occupants thereof, if any. (c) "Service" has the same meaning as said term is defined in the National Electrical Code, including tables thereof and the Basic Electrical Regulations of the State of California. (d) "Utility" includes all persons supplying, transmitting or distributing electrical energy and service, radio signals, television signals, telegraphic signals, and providing telephone, electrical, light, radio, television, telegraphic and CATV services or any similar associated services by means of poles, wires and associated structures. 120-3 Prohibition. Except as provided in Section 1204, no person shall construct, install or place 175 02- 005 8.03.020 above the surface of the around any poles, wires and associated structures, irrespective of the use or proposed use of the structure or building to be served thereby. 120-4 Exceptions. The provisions of this article shall not apply to the following poles, wires and associated structures (in this Article eferred to collectively as "utility facilities") under the circum- stances as hereinafter described: (a) Utility facilities constructed, placed or installed (in this article referred to collectively as "constructed") or proposed to be constructed within six feet of the lot line of any real property for which service is being or intended to be provided by said utility facilities, if the sole purpose of the construction of utility facilities is to terminate overhead utility facilities; provided, however, said utility facilities may be placed at a distance further than six feet from said lot line to enable a maximum underground run of two hundred feet; (b) Surface -mounted transformers, pedestal -mounted terminal boxes, meter cabinets, concealed ducts and other appurtenances and associated equipment, which are part of and necessary for the operation of an underground electrical, communication, CATV, radio or telegraphic system; (c) Utility facilities installed by a utility for temporary purposes, including, but not limited to, servicing building construction projects for which valid building permits have been issued by the City, and which uses are being or proposed to be conducted in compliance with all requirements of this code, including its Building Code, Electrical Code and Zoning Regulations; (d) Utility facilities which distribute, supply, and transmit thirty -four -thousand volts or greater of electrical energy. 120-5 Initial Obligation. The owner, lessee, tenant or occupant of a building or structure or the owner of property proposed to be developed by a building or structure has the initial obligation to comply with all the requirements of this article, and in performance of said obligation shall make the necessary arrangements with the appropriate utility for the installation and construction of utility facilities so that they will be in compliance with the provisions of this article. This section is not intended to eliminate or limit the obligation of any person, including a utility, to comply at all times with all provisions of this article, but expresses the City Council's intent as to whom has the primary obligation of compliance. .■-.�.�� 120-6 Waiver. If any person believes that the application of any provision of this article is unpractical and will cause practical difficulties and unnecessary hardship to him or the public in general due to certain topographical conditions, street configurations, underground obstacle, soil, water or other natural conditions which would make the underground installation of utility facilities unreasonable, said person may apply in writing to the Community Development Department for a waiver of such provision of this article. Said application shall be filed with the Community Develop- ment Department and the City Council shall consider said application no later than thirty (30) days thereafter, at which time it shall hear the Applicant's evidence in support of the application, the comments and recommendations of the City's employees and officials thereon. It may hear other parties. The City Council may grant a waiver from all or any provisions of this article after considering a specific application therefor and after making a finding that the application of the specific provision in question would be unreasonable, impractical and cause undue hardship to the Applicant or the general public. If the City Council does grant a waiver, it may impose reasonable conditions on said grant in the interest of protecting and preserving the public health, safety and general welfare. The City Council shall make its decision on the application no later than thirty (30) days after it has concluded its consideration thereof. The decision of the City Council shall be final. 120-7 Nonconformance -Termination. An utility facility, which is not in conformity with the Y tYtY 176 423 006 8.03.020 provision of this article as of the effective date of this ordinance, shall be considered nonconforming and may continue to be used and may be altered, enlarged, or have additions thereto in its existing location without any provisions of this article being applicable thereto; provided, however, that when any building or structure to which any utility facility provides any service is enlarged or an addition is made thereto and the cost of replacing said building or structure with its addition or enlargement exceeds by fifty percent or the cost of replacing said building or structure prior to its enlargement or the addition thereto, all utility facilities which provide service to such building or structure, as described in the aforesaid clause, shall be caused to comply with all provisions of this article. Also, whenever an existing electrical service is relocated or renewed on nonconforming property, or -� a new service is established on nonconforming property, any such relocated, renewed or new service shall be caused to comply with all the provisions or this article. The term "cost of replacing," as used in this section means those costs as computed by the Community Development Director or his delegated representative. In making said computation, said City Official shall use those tables and figures provided in that publication entitled "Building Standards," as published by International Conference of Building Officials, Whittier, California, and which is current at the time of such computations. Said tables and figures shall apply to a building which would conform to all the City and State Regulations, including the City's Building, Plumbing, Wiring, Mechanical, Fire Codes and Zoning Regulations, which are effective at the time of the computation. (Ord. 68 § 1 (part), 1985) 8.03.030 Minimum size of conductor. Section 310-5 of the Uniform Electrical Code is amended to restrict the use of aluminum conductor to feed main electrical panels or sub -panels. The aluminum conductor shall have a minimum size of 1/0. (Ord. 68 § 1 (part), 1985) 8.03.040 Telephone jacks and television cable outlets. The following shall be added as a new article to Chapter 8 of the National Electrical Code: 840-1 Requirements. All new residences shall be pre -wired for television cable outlets and telephone jacks according to the following: (a) To provide for telephone jacks in all habitable rooms in a dwelling unit. Exception: Dining area which is immediately adjacent to a kitchen or living room. (b) To provide for television cable outlets in all habitable rooms in a dwelling unit. Exception: Kitchens and dining areas. 840-2 Definitions. (a) "Pre -wire" is the installation of wires within a structure at the time of construction in such a manner as to be rendered inaccessible by the structure or finish of the building except at required outlets. (Ord. 98 § 1, 1986) 177 4?4 (L-a Quinta 9-99) 007 - - ATTACHMENT 2 ((rr Y City of La Quints �'_' ' `�`'� 02/05/00 Community Development Department Mr. Jerry Herman CITY OF LAQUINTA PLANNING DEPARTMENT Regarding Permit for replacing electrical service panel. I would like to apply for a 120-6 waiver. As the existing wires serving the panel are over head and the codes now requier that they be rut under ground. This would be an added expense that would be unnecessary hardship. This would involve braking existing concrete patio deck, And installing conduit and new wires from the power pole to the service panel. I cannot afford this added expense. I am replacing the service panel because I have had problems it and has become a potential fire hazard. My house is 24 years old and things do need to be replaced from time to time. But a new service would not be practical. Thank you 51-640 Avenida Velasco La Quinta, Ca. 92253 760.564-0776 425 008 &mdq, Pebm" a, MW MMA" *A* RoyN w Pap.: 1 ATTACHMENT 3 PATH TO UNDERGROUND 42E 009► ATTACHMENT 4 PATH TO UNDERGROUND - DIFFERENT VIEW 447 010 COUNCIL/RDA MEETING DATE: March 7, 2000 ITEM TITLE: Consideration of Appointment of Alternate to the Executive Committee of the Coachella Valley Association of Governments (CVAG) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: /0 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the selection of a member of the City Council to serve as the Alternate to the Executive Committee of CVAG. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the City Council meeting of December 7, 1999, the City Council chose to continue all their committee assignments for the year 2000. Presently, Mayor Pena serves as the City's representative to the CVAG Executive Committee and Councilman Perkins serves as alternate. Council Member Perkins has recently expressed a desire to withdraw from the position of alternate to that committee. In light of his preference, it would be appropriate for the City Council to consider appointing another member to serve in that capacity. A list of the current Council Committee Assignments is attached. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Approve the selection of a member of the City Council to serve as the alternate to the Executive Committee of CVAG; or 428 2. Provide staff with alternative direction. Respectfully submitted, —�05. ze�� Ju reek, CMC/AA City Clerk Approved for submission by: C--/ Thomas P. Genovese, City Manager Attachments: 1. List of Council Committee Assignments 4 `' 002 ATTACHMENT 1 COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS EXECUTIVE COMMITTEE: Member: John J. Pena, Mayor Alternate: Ron Perkins, Council Member Non -Voting Member: Tom Genovese, City Manager Meets last Monday of each month at 6:00 p.m. ENVIRONMENTAL AND ENERGY RESOURCES COMMITTEE: Member: Stan Sniff, Council Member Alternate: Don Adolph, Council Member Staff Support: Christine di lorio, Planning Manager Meets second Thursday of each month at 12:00 pm. HUMAN & COMMUNITY RESOURCES COMMITTEE: Member: Don Adolph, Council Member Alternate: Staff Support: Dodie Horvitz, Community Services Director Meets fourth Wednesday of each month at 11:45 a.m. PUBLIC SAFETY COMMITTEE: Member: Ron Perkins, Council Member Alternate: Terry Henderson, Mayor Pro Tern Staff Support: Tom Hartung, Building & Safety Director John Hardcastle, Community Safety Manager Meets third Monday of each month at 10:00 a.m. 430 G°° ,s TRANSPORTATION COMMITTEE: Member: Ron Perkins, Council Member Alternate: Stan Sniff, Council Member Staff Support: Chris Vogt, Public Works Director Meets third Monday of each month at 12:00 noon TECHNICAL ADVISORY COMMITTEE: Member: Tom Genovese, City Manager Meets second Friday of each month at 10: 00 a.m. TECHNICAL PLANNING SUB -COMMITTEE: Member: Christine di Iorio, Planning Manager Alternate: Jerry Herman, Community Development Director Meets third Monday of each month at 8:30 a.m. TRANSPORTATION TECHNICAL ADVISORY SUB -COMMITTEE: Member: Chris Vogt, Public Works Director Alternate: Steve Speer, Senior Engineer Meets fourth Thursday of each month at 1:30 p.m. AB939 TECHNICAL WORKING GROUP: Member: Christine di Iorio, Planning Manager Alternate: Fred Baker, Principal Planner Meets second Wednesday of each month at 1: 30 p.m. 431 C-01 5 PM10 TECHNICAL WORKING GROUP: Member: Christine di Iorio, Planning Manager Alternate: Wally Nesbit, Associate Planner Meets first Monday of each month at 1: 30 p.m. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE Member: Terry Henderson Appointed: 2/1 /2000 Rotates after three meetings. CIVIC CENTER ART PURCHASE COMMITTEE Members: Mayor John Pena Terry Henderson Appointed: 2/15/2000 Rotates Annually COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT Board Member: Term Expires: Re -appointed: Term: Staff Support: Ron Perkins, Council Member June 30, 2000 July 02, 1996 Four Years Tom Genovese, City Manager Meets second Tuesday of each month at 7.00 pm COACHELLA VALLEY MOUNTAINS CONSERVANCY Executive Board Member: Stan Sniff, Council Member Alternate: Terry Henderson, Mayor Pro Tern Staff Support: Jerry Herman, Community Development Director Meets second Monday of every other month at 3:00 pm 43? 006 COACHELLA VALLEY REGIONAL AIRPORT AUTHORITY Member: Alternate: Staff Support: Terry Henderson, Council Member Stan Sniff, Council Member Jerry Herman, Community Development Director Meetings are held the last Wednesday of each month at 4: 00 p.m. at Thermal Airport Updated 2/15/2000 LEAGUE OF CALIFORNIA CITIES RIVERSIDE DIVISION Delegate: Terry Henderson, Mayor Pro Tem Alternate: Don Adolph, Council Member Appointed: December 16, 1997 PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU Executive Board Member: Terry Henderson, Mayor Pro Tern Alternate: John Pena, Mayor Staff Support: Tom Genovese, City Manager Meets third Tuesday of month at 9:00 a.m. at Palm Desert City Hall P.S.D.R.C.& V.B. AIRLINE SERVICE COMMITTEE Committee Member: Business Community Member: Meets twice yearly - dates not predetermined. Terry Henderson, Council Member RIVERSIDE COUNTY TRANSPORTATION COMMISSION Commission Member: Commission Alternate: Terms begin January 1, 1999 No expiration date John Pena, Mayor Ron Perkins, Council Member 433 O J Meets second Wednesday of each month at 9:00 am in Riverside Board Member: Alternate: Staff Support: SUNLINE TRANSIT AGENCY John Pena, Mayor Don Adolph, Council Member Tom Genovese, City Manager Meets last Wednesday of each month at Noon LIBRARY SERVICE ZONE ADVISORY BOARD Member: Terry Henderson Appointed: 10-1-96 Alternate: Don Adolph Appointed 10-1-96 CALIFORNIA JOINT POWERS INSURANCE AUTHORITY Member: Don Adolph Appointed: July 15, 1997 Alternates: City Manager Assistant City Manager Finance Director Senior Management Assistant PALM SPRINGS REGIONAL AIRPORT COMMISSION Commission Member: Robert Tyler 44-215 Villeta Drive Appointed: 9-16-97 Expires: 6-30-99 Term can be determined by the City Council. Meetings are held the first & third Wednesday of each month at 8:00 am. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE Member: Michelle Clairmont 78780 Castle Pines Drive La Quinta, CA 92253 Home Phone: (760) 564-8773 434 Appointed: 2/01 /2000 Expires: 2/01/2002 U ) p ,1 O Two -Year Term CALIFORNIA STATE UNIVERSITY SAN BERNARDINO LIAISON Member: Britt Wilson, Management Assistant (Appointed by City Manager) Authorized by Council: 10-1-96 IMPERIAL IRRIGATION DISTRICT POWER CONSUMER ADVISORY COMMITTEE Member: Ingram Bander 53-820 Avenida Villa La Quinta, California 92253 (760) 771-1838 Nominated: 1-12-96 Resigned: 1-6-98 (This position is appointed by the 11D Board - the City of La Quinta presents a nomination) Updated 12/9/99 435 BUSINESS SESSION ITEM. ORDINANCE NO. 340 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING A ZONE CHANGE ASSIGNING LOW DENSITY RESIDENTIAL DESIGNATION TO 117 ACRES LOCATED AT THE NORTHWEST CORNER OF FRED WARING DRIVE AND JEFFERSON STREET CASE NO.: ZONE CHANGE 99-092 WADE ELLIS/WARNER ENGINEERING WHEREAS, the City Council of the City of La Quinta, California, did on the 151h day of February, 2000, hold a duly noticed Public Hearing for Wade Ellis/Warner Engineering for review of a Zone Change to allow the pre -zoning of 117 acres, pending annexation to the City, at the northwest corner of Fred Waring Drive and Jefferson Street; and WHEREAS, at said Public Hearings, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings recommending approval of said Zone Change: 1 . The proposed project is consistent with the goals and policies of the La Quinta General Plan, and the Land Use Map for the General Plan and surrounding development and land use designations, ensuring land use compatibility. 2. The Zone Change will not be detrimental to the public health, safety and welfare, as it has been designed to be compatible with surrounding development, and conform with the City's standards and requirements. 3. The Zone Change is compatible with the City's Zoning Ordinance in that it supports the development of a range of housing in an integrated community. 4. The Zone Change, to be effective upon annexation of the property, supports the orderly development of the City. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. PURPOSE. To rezone a portion of land generally located at the northwest corner of Fred Waring Drive and Jefferson Street, more particularly described as APNs 609-380-022 and 609-380-023, from County designation R-1- 9000 to Low Density Residential (RL) to become effective upon annexation to the City of La Quinta, as attached hereto as Exhibit "A" and made a part hereof. 4 36- Ordinance No. 340 CZ 99-092/Warner Engineering Adopted: March 7, 2000 Page 2 SECTION 2. ENVIRONMENTAL. This Zone Change has complied with the requirements of the CEQA (California Environmental Quality Act of 1970 as amended) and adopted by City Council Resolution 83-68, in that the Community Development Director has determined that the proposed Zone Change will not have a significant adverse impact on the environment. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED this 71h day of March, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California 43"kI Ordinance No. 340 CZ 99-092/Warner Engineering Adopted: March 7, 2000 Page 3 APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 433 Tjht 4:WQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Discussion of Fairway Advertising's Proposed PUBLIC HEARING: Amendment to the City's Billboard Regulations RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This matter was originally before the City Council on October 5, 1999 and continued at the request of Fairway Advertising to January 18, 2000, February 1, 2000, February 15, 2000, and now to this meeting. The Council Minutes and staff report for January 18th are included as Attachment 1. The matter is before you for discussion. Respectful ly/submitted, J,K jry H dr'Ka n C munity Development Director z for submi io Thomas P. Genovese, City Manager Attachment: 439 1. January 18, 2000 City Council Minutes and staff report C:\Mv Documents\WPDOCS\CCJH-Billboards.doc ATTACHMENT 1 City Council Minutes 9 January 18, 2000 After a brief discussion, Council concurred to refer this matter to the Friends of the La Quinta Senior Center to select one recipient for recommendation to Council. MOTION - It was moved by Council Members Sniff/Henderson to refer the matter of the "Living For Your 90's" Senior Inspiration Award Program to the Friends of the La Quinta Senior Center to select one recipient for recommendation to Council. Motion carried unanimously. MINUTE ORDER NO. 2000-12. Council concurred to consider Study Session Item No. 1 at this time. STUDY SESSION 1. DISCUSSION OF FAIRWAY ADVERTISING'S PROPOSED AMENDMENT TO THE CITY'S BILLBOARD REGULATIONS. There were no changes to the staff report as submitted and on file in the City Clerk's Office. Mayor Pena stated Fairway Advertising has requested this item be continued but public comment will be taken. Christine Clarke, 2205 N. Poinsettia Avenue, Manhattan Beach, of Stamko Development Company, commented on the sensitivity of this issue and asked Council to consider selecting a few Council Members and staff to meet with the property owners of the land where the signs are located before discussing it in a study session. Bill Gage, 16897 Algonguin, Suite A, Huntington Beach, of Dunlap Company, agreed with Ms. Clarke and referenced problems they are having getting Fairway Advertising to remove a sign on their property. He asked to be included in any discussions on this matter. Robert Tyler, 44-215 Villeta Drive, commented on the visual blight of advertising signs and suggested the City support the pending State legislation which will give cities the right to remove such signs without financial burden. Ed Scherer, 68-300 Perez Road, Cathedral City, General Manager of Fairway Advertising, stated he is looking forward to working with the City and developers on this issue. 440 City Council Minutes 10 January 18, 2000 Mayor Pena reiterated this item will be continued to February 15. Council concurred to consider Business Session Item No. 8 at this time. BUSINESS SESSION ......... continued 8. CONTINUED CONSIDERATION OF KSL's REQUEST THAT THE CITY OF LA QUINTA MODIFY ITS POSITION ON THE PROPOSED NATIONAL MONUMENT DESIGNATION. Community Development Director Herman advised draft legislation is expected to be posted on Congresswoman Bono's website in early February and considered by the Legislative Committee in Washington D.C. in late February. He then reviewed the revised boundary map, noting the boundary line begins at the 200=foot elevation level in the mountain side. In response to Council Member Sniff, Mr. Herman stated it's his understanding that almost everyone involved is in agreement with the revised map. After a brief discussion, Council concurred to continue its "wait and hold" stance until the draft legislation process is completed. MOTION - It was moved by Council Members Sniff/Adolph to continue any action on the matter of the proposed National Monument designation legislation to March 7, 2000. Motion carried unanimously. MINUTE ORDER NO. 2000-13. 6. CONSIDERATION OF COMMUNITY PARK NORTH MASTER PLAN. Community Services Director Horvitz presented a brief history on the project as outlined in the staff report. Mayor Pena stated he and the City Manager recently met with Assemblyman Baffin and members of the AYSO Board regarding the need for dedicated soccer fields. He suggested referring this back to staff to revise the park as a dedicated soccer field with other small components and using the Sports Complex as a dedicated baseball field. City Manager Genovese noted if substantial changes are made the master plan should go back through the conceptual plan process because the use and intent of the park is important in the design element. T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 18, 2000 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Discussion of Fairway Advertising's Proposed PUBLIC HEARING: Amendment to the City's Billboard Regulations As deemed appropriate by the City Council. None. None. This matter was before the City Council on October 5, 1999 (Attachment 1), at which time staff was given direction to work with Morris Communications to find out what they could do to make billboard signs more attractive and less of a visual blight. Staff was further directed to research the requirements to modify the current ordinance regulating billboard signs, as well as any associated legal issues. On December 131h, a letter was received from Mr. Edward M. Scherer, III, General Manager for Fairway Outdoor Advertising, a division of Morris Communications, identifying seven suggestions relating to outdoor advertising structures (Attachment 2). The suggestions included in the letter are as follows: 1. The number of outdoor advertising structures within the City of La auinta as of January 1, 1999 be inventoried (Sign Inventory) and capped such that no greater number of such structures may ever exist within the City. 2. The structures within the Sign Inventory may be modified and maintained in such a manner so as to improve their general aesthetics, structural soundness and overall appearance consistent with Mr. Scheurmier's presentation before the Council. CCJH.Wa u 3. Structures within the Sign inventory which are required to be removed for whatever reason may be relocated within the nonresidential overlay of the regional commercial and community commercial zones only. 4. All structures shall be spaced at a minimum of 500 feet from any other structure on the same side of the street, consistent with California Law. 5. The overall height shall not exceed 35 feet above road grade or base of sign whichever is greater. 6. Setbacks for the structures would be as follows: a. Front = 20 feet from street right of way b. Side = 10 feet from property line\ 7. The overall dimension in gross square footage of the sign shall not exceed 378 feet, excluding extended advertising, with the copy. The extended advertising copy ("cut-outs") shall not exceed 25 percent of gross square footage. At the Council meeting of October 51h, staff identified that off -premise, billboard, outdoor advertising signs are prohibited within the City. They are allowed to be maintained in their current state; however, if removed, they cannot be relocated. This policy has been in effect since May 1, 1984. Some billboards have been relocated due to street widening or actions due to settlement agreements between individual property owners along Highway 1 1 1, the City, and sign companies. The City, in 1998, adopted the Highway 111 Landscape Design Guidelines establishing standards for the 50 foot setback along Highway 111. In essence, the Guidelines set out the requirements for the landscaping palette and sidewalk configuration along the entire length of Highway 111 in La Quinta. Within this setback, buildings are not permitted to intrude; however, parking spaces have been permitted to encroach within the setback. In the Fall of 1999, staff completed a photo inventory of the billboard signs along Highway 111 (Attachment 3). There currently exists 11 billboards along Highway 111. As can be seen in the photos, most of the structures are located within the 50 foot landscape setback or the right of way needed for Highway 111 widening. Ten of the billboards range in size from approximately 214 to 338 square feet and one billboard is 537 square feet in size. The proposed revisions would permit a maximum sign of 15.13 by 25 feet which equates to 378 square feet in.size. The proposed revisions would allow ten of- the existing 11 signs to be enlarged. Currently, the City of La Quinta does not require the removal of billboards when development occurs along Highway 1 1 1. Any sign removal is between the property owner and the sign company. Under current regulations, if the property owner has W13 sign removed, the sign could not be relocated within the City. U 002 ccrx.00a The State Legislature will be considering a proposed bill to allow a City to have billboards removed without compensation if the City's amortization process complies with State Law (Attachment 4). The City has sent a letter in support (Attachment 5) of this legislation. The modification of the current regulations would undo years of billboard prohibition within the City and has the potential of affecting the landscape aesthetic the City is now trying to achieve along Highway 111. The matter is before you for discussion. Respectfully submitted; H Development Director Attachment: Approved for submission by; Thomas P. Genovese, City Manager 1. October 5, 1999 City Council staff report and minutes 2. Letter from Mr. Edward M. Scherer, III, General Manager for Fairway Outdoor Advertising, a division of Morris Communications, dated December 13, 1999 3. Sign inventory photos 4. Assembly Bill 483 5. City letter of support for AB 483 444 u(_►3 CCJH.00a c COUNCILIRDA MEETING DATE: October 5, 1999 Discussion of Regulations Regarding Billboards As deemed appropriate by the City Council. None. None. ATTACHMENT 1 FILE CGPY AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: During the September 7, 1999 City Council meeting, Mayor Pena advised that Morris Communications (Fairway Outdoor Advertising) (Attachment 1) has requested that the City Council schedule a study session to discuss the City's outdoor advertising criteria. Staff has researched the history of the City's regulations regarding outdoor advertising, billboards and off premise $igns. The following is a summary of the actions leading up to our current regulations: 1. On May 1, 1984, the City Council adopted an Urgency Ordinance for a 45-day period (May 1, 1984 to June 15, 1984) restricting the erection or construction of any outdoor advertising display or outdoor advertising structure or outdoor advertising sign within the City of La Quinta (Ordinance No. 53). 2. On June 5, 1984, the City Council continued the Urgency Ordinance prohibiting outdoor advertising displays, structures, and signs from June 16, 1984 to May 1, 1985 (Ordinance 56). 445 3. On May 7, 1985, the City Council extended the Urgency Ordinance from May 8, 1985 to May 7, 1986. CVH.00a 11105 +05 4. _ On September 1, 1987, the City Council adopted a new comprehensive set of sign regulations which prohibited off premise signs. An off premise sign was defined as follows: "A structure which bears a sign which is not appurtenant to the use of the property where the sign is located, or a product sold, or a service offered upon the property where the sign is located, and which does not identify the place of business where the sign is located as a purveyor of the merchandise or services advertised upon the sign. Some temporary signs are not defined as off premise signs as used within this chapter." 5. On April 2, 1996, the City Council adopted Ordinance No. 281 which created new sign regulations. These regulations continue to prohibit off premise, billboards, or outdoor advertising signs. Throughout all of these regulations, the City chose to permit existing off premise, outdoor advertising, billboards to remain provided they were not structurally altered or abandoned for more than one year. The current regulations dealing with off premise signs, billboards and outdoor advertising were sent to Mr. M. Scherer, III, General Manager for Fairway Outdoor Advertising, on September 23, 1999, as well as notifying him that this issue would be on the October 5Ih City Council agenda for discussion. The matter is before you for discussion. Respectfuliv submitted, H#rman iunity Development Director Approved for submission by: �1 homas P. Genovese, City Manager Attachment: _ 446 1. Letter from Mr. Peter Scheurmier, Morris Communications Corporation dated September 7, 1999 v06 CCJH.00a I TUE 05:31 PM FLORIDA TIMES UNION MORRIS September 7,1999 COMMUNIC ATIUNS car .., a • r � � . Via Facsimile PETER SCH£tTRMTER The Honorable John Pena Vke Presi&nl Mayor, City of La Quetta 78-495 Calle Tampico OUTWX)R La Quinta, California 92253 IRROADCASTM Re*: La Quinta Sign Ordinance DIRECT MARKETING Dear Mayor Pena: FAX NO. 904 359 440 ATTACHMENT 1 Following our various meetings and conversations, the purpose of this letter is to request a study session with the La Quinta City Council to discuss the City's current sign ordinance as it relates to Fairway Outdoor Advertising's continued relationship %ith your City. Fairway Outdoor Advertising is a division of Morris Communications which ones a number of medialinformational platforms in the Coachella Valley. In addition to Fairway, Morris owns the seven -station Desert Radio Group, Best Read Guide, Sunline Bus Shelter Advertising, as well as soon to be launched internet and direct marketing platforms. 0'% INKRUDS AVE. JAC=SQRVILL6 FLORIDA Z32d: Fairway has been a part of the economic fabric of the City of La Quinta for many years. Our signs both inside and outside your City routinely advertise, promote and direct people to La Quinta businesses, including PGA West, The La Quinta Hotel and numerous single- TEL 904.359,4579 family home subdivisions. FAX 904.359.4400 In addition, our various media platforms promote and support La Quinta businesses and events, both commercial and noncommercial, to protride broad -based coverage to Kheormrew.in6,ad residents of the Coachella Valle• as a whole, as well as the extremely valuable tourist WWW.marriKwjnt=community. In short, we help residents and munsts alike .find La Quinta golf courses, hotels, restaurants and events, as well as provide vital information to valley residents and newcomers in finding and purchasing new home.. Modern fechnology, design improvements and creative landscaping allow Fairway to minimize visual impacts associated Kith outdoor advertising while still preserving the economic bcnefits associated with driving more people to the City of 1A Quint -A. 447 (;08 TUE 05:32 PM FLORIDA TIMES UNION The Honorable John Pena September 7,1999 Page Two FAX NO. 904 359 4400 P.03 _ The Morris mandate to its local operating units is to work with and support the local communities in which, and with which, we do business. it is in this spirit of cooperation that we respectfully request the opportunity to make a presentation before the La Quinta City Council at its meeting on September 21, 1999 to discuss haw Fairway and the City can continuo the mutually beneficial relationship. Your consideration of this matter is greath appreciated. rub la cc: William S. Morris, TH Will S. Morris, rV Edward M. Scherer, M James Cato Ferguson, Esquire MW • City Council Minutes 12 October 5, 1999 MO ove y o fund and present a suitable plaque to Fred Simon/Simon Motors to honor the alership's 25th anniversary in La Quinta in an amount not to exceed $3 0 from the Special Projects Contingency Fund. Motion carried unanimo ly. MINUTE ORDER NO. 99-143. 7. CONSIDERATION OF AN AMENDMENT TO CtIAPT 2.70, SECTIONS 2.70.020 (BOARD MEETINGS) AND 2.70.030 (BOAR FUNCTIONS), OF THE LA QUINTA CHARTER AND MUNICIPAL CO RELATIVE TO THE INVESTMENT ADVISORY BOARD. Mr. Falconer, Finance Director, advised that the vestment Advisory Board has reviewed the proposed amendments, Xandhaecommended adoption. MOTION - It was moved by Council Meiff/Adolph to take up Ordinance No. 336 by title and number only anurther reading. Motion carried unanimously. ORDINANCE NO. 336 AN ORDINANCE OF THE CITX COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING S CTIONS 2.70.020 (BOARD MEETINGS) AND 2.70.030 (BOARD FUNC ONS) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELAT G TO THE INVESTMENT ADVISORY BOARD. It was moved by Coun tl Members Sniff/Adolph to introduce Ordinance No. 336 on first reading. M94on carried by the following vote: AYES: Co cil Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: 146ne ABSENT: one ABSTAIN: None Council doncurred on taking up Study Session Item No. 2 at this time. 2. DISCUSSION .OF REGULATIONS REGARDING BILLBOARDS. Mr. Herman, Community Development Director, advised that in May 1984 the City adopted a 45-day urgency ordinance that restricted outdoor signage, and 449 City Council Minutes 13 October 5, 1999 continued it until May 1986. On September 1, 1987, the City adopted new permanent sign regulations which prohibited off -premise signs. The ordinance allowed existing signs to remain, but prohibited them from being modified or structurally altered. The current regulations were adopted on April 2, 1996, and continued the same prohibition and limitations on maintenance and relocation of existing signs. Mayor Pena noted that Morris Communications (Fail way Outdoor Advertising) has asked to make a presentation. Peter Scheurmier, One Riverside Avenue, Jacksonville, Florida, Vice President of Advertising for Morris Communications, reviewed the company's background and local business efforts through Fairway and Desert Outdoor Advertising, Sunrise Marketing (bus shelter advertising), and Desert Radio Group. He also introduced several members of their company, and advised that they have seven or eight billboards in La Quinta, along with several advertising signs in bus shelters. PGA West and Rancho La Quinta are their largest commercial clients in the valley. They also support many community events in La Quinta, and are currently erecting two billboards (outside of the City) that advertise the La Quinta Arts Foundation. He then played a CD advertising the La Quinta Arts Foundation. He advised that they wish to be a. part of the Ciity's growth, and believe that they provide a commercial benefit to the City. They're Pot asking to construct additional billboards, but rather wish to improve the existing signs, and to use modern. technology and landscaping to help mitigate the impact of billboards. He asked that they be allowed to work with staff to find a way to update, remodel, and relocate their current signs. They wish to develop a plan for an acceptable balance of benefits and burdens associated with outdoor advertising that properly serve the City's interest, support the business community, and to possibly propose changes to the current sign regulations to accommodate preserving a good business balance. In response to Council Member Sniff, Mr. Scheurmier confirmed that they are not asking for additional billboards, but rather to be allowed to relocate and/or remodel the existing ones, and to some degree, replace them. The existing billboards are not falling down, but they can make them look more attractive and modernistic. He confirmed that it would be appropriate to add "replace" to their list of proposed changes. Mayor Pena asked if they could provide some "before and after" photographs should they be allowed to update the signs. Mr. Scheurmier advised that they could, and stated that they wish to work with staff to find some acceptable things to present to Council. 450 011. City Council Minutes 14 October 5, 1999 In response to Council Member Sniff, Mr. Herman advised that the current regulations allow maintenance of the signs, but not structural alterations. That would require an update of the sign regulations. Mr. Scheurmier understood that State law allows the City to ignore its own ordinances if it's in the best interest of the City, specifically as it relates to billboards. They would like to have the ordinance brought forward for possible amendment, and to present their "before and after" photographs at the same time. Council Member Adolph advised that he doesn't support billboards or other major signs on buildings because he feels that they destroy the image that the City is trying to establish. He asked if they would be receptive to relocating their signs to areas where they would not be creating problems aesthetically. Mr. Scheurmier didn't see a problem with it as long as they can stay reasonably within the realm of their overall marketing area. Mayor Pena felt the other sign companies might take advantage of an updated ordinance and improve their billboards as well. He wished to have Morris Communications come back to staff with some preliminary design standards for Council to consider. , Mr. Scheurmier confirmed that they would not come back with a request for additional billboards. In response to Council Member Henderson, Ms. Honeywell, City Attorney, advised that the existing billboards are legal non -conforming uses, and that as development occurs, it's up to the property owners to determine whether or not they wish to include the existing billboards in their development design. Council Member Henderson noted that most of the billboards along Highway 111 fall within the 50-foot setback area, and asked if the sign company would have to negotiate with the City or the developer. Ms. Honeywell advised that it's up to the developer whether or not they wish to include the billboard in their sign program, which has to be approved by the City. She advised that the purpose of the ordinance was to eventually eliminate billboards, and it was written as legally tight as possible to encourage the signs to disappear over time, and not to allow them to be updated. Council Member Henderson felt that while the City is waiting for development to occur, the sign companies would probably continue maintaining the existing ' 4 �1 1 r City Council Minutes 15 October 5, 1999 structures, and the City will have to continue living with aging, unattractive signs. Council Member Sniff felt that the request to update, relocate, remodel, and/or replace the existing billboards is reasonable, .and that it would provide more attractive and modern structures. He suggested looking into the possibility of modifying the ordinance and asking Morris Communications to present the Council with some computer -generated "before and after" photographs. In response to Mayor Pena, Mr. Scheurmier_ advised that all but four of the billboards in the City are theirs. In response to Mayor Pena, Mr. Herman advised that there are 10-12 billboards total. Wells Marvin, 79-258 Cetrino Street, felt the billboards are a blight to the City, and believed they will eventually fall down if they're not allowed to be moved. He urged the Council to work toward getting all of the billboards removed, to tighten up the current ordinance, and to improve code enforcement of the current sign regulations. Robert Tyler, 44-215 Villeta Drive, agreed, and felt that the size of the signs should be restricted to no larger than what currently exists. Ed Scherer, 68-300 Perez Road, Cathedral City, of Fairway Outdoor Advertising, advised that their signs are 240 sq. ft. (10%' X 22'h'). In response to Council Member Sniff, Mr. Scheurmier confirmed that currently they can maintain the signs forever just as they are by replacing one post or piece of wood at a time. Council Member Perkins wished to see what type of changes they propose for their signs before he will consider changing the -ordinance. He felt with proper landscaping and design, it might be possible for them to come up with something that is more attractive. Mr. Scheurmier advised that their plan is to work with staff to create a series of standards that staff feels would be acceptable to present to Council as a logical step forward. Council concurred on directing staff to work with Morris Communications to find out what they can do to make the signs more attractive and less of a visual 452 j�l'� City Council Minutes 16 October 5, 1999 blight, and to look at what would be required in a modified ordinance, as well as the legalities involved. 1:: DISCUSSION REGARDING NEW DEVELOPMENT PAD ELEVATIONS. Mr. Speer, Senior Engineer, advised that the three-foot pad elevation ifferential, which has been used since early 1990's, was first used as a mpromise solution at the Sonrisa development before the tract was acquired by the current developer. The three-foot pad elevation differential, when cou ed with the single -story requirement, benefits the builder by providing flexibi 'ty to create sufficient slope gradient for sewer and storm water drainage. It bene ' s the existing resident by imposing a height restriction that avoids a dominati presence by the new structure with respect to the existing structure. a Municipal Code allows a 22-foot high structure when an existing one-story d lling is within 50 feet of a common property line, and the minimum back rd setback is 20 feet for new lots and 10 feet for existing lots. He then reviewe some sight -line slope comparisons for buildings of varying heights with differe t roof designs and backyard setbacks. - He then reviewed the cost comparisons r the alternatives, advising that increasing the backyard setback to 15 feet tend to be more cost-effective at approximately $2,40.0/lot, whereas the costs for re cing the pad elevations by exporting the,soil offsite is approximately $9,050/ t, and relocating the soil elsewhere onsite is approximately $2,700/lot. ne of the problems related to reducing the pad elevations is sewer service. VWD requires gravity flow sewer systems whenever possible because sewe lift stations increase maintenance costs and increase risk of failure, which als increases exposure to claims and adverse publicity. Another relevant conside tion is the fact that as developable land gets farther away from the mountain p ks, the mountain ridge line is closer to the horizon and the sight -line slope in m y cases is less than 12%. Council Member Adolph noted that in some ca es the three-foot pad elevation differential would allow seven to eight feet o fill on the adjacent property, which is against the natural flow of the ground. felt the natural slope should be followed within reason, and didn't wish to see what happened at Sonrisa happen again. He agreed that no' one has the rig to a view, but felt the problem is when developers go overboard with fill to r 'se their property. In response to Council Member Henderson, Mr. Speer 14vised that in the Sonrisa development the pads adjacent to the tract boundaryere raised three feet, but nearly 90,000 yards of soil was exported offsite. The tract could have been designed differently, but the City didn't require it. 453 «14 ATTACHMENT 2 �FAIRWAY� A Division of Maria Commmioaww Corporation December 11, 1999 Mr. Jerry Herman Community Development Director City of La Quinta Post Office Box 1504 78495 Calle Tampico La Quinta. California 92253 Re: Council Study Session Regarding Billboards Dear Mr. Herman: z Via Facsimile: (760) 777-7101 and U.S. Mail This letter is written in follow up to the presentation made by Peter Scheurmier of Morris. Communications to the La Quinta City Council earlier this Fall. As you will recall, the Council was receptive to our proposal, in concept, to cap the existing number of billboards within the City, allow Morris to upgrade and improve its existing inventory, and allow for relocation of its structures if necessary to accommodate new development within the City. A copy of Mr. Scheurmier's presentation before the council is enclosed for your review. result: At this point, we would like to formally propose the following suggestions to accomplish this 1. The number of outdoor advertising structures within the City of La Quinta as of January 1, 1999 be inventoried (Sign Inventory) and capped such that no greater number of such structures may ever exist within the City; 2. The structures within the Sign Inventory may be modified and maintained in a such a manner so as to improve their general aesthetics, structural soundness and overall appearance consistent with Mr. Scheurmier's presentation before the Council; 3. Structures within the Sign inventory which are required to be removed for whatever reason may be relocated within the nonresidential overlay of the regional commercial and community commercial zones only. 4. All structures shall spaced at a minimum of 500 feet from any other structure on the same side of the street, consistent with California law. 454 FAIRWAY OUTDOOR ADVERTISING • PALM SPRINGS • 68-300 PEREZ ROAD • CATHEDRAL CITY • CALIFORNIA • 92234 ' 1 TELEPHONE 760.324.1828 FACSIMILE 760.324.9270 5. The overall height shall not exceed 35 feet above road grade or base of sign whichever is greater. 6. Setbacks for the structures would be as follows: a. Front = 20 feet from street right of way b. Side =10 feet from property line 7. The overall dimension in gross square footage ofthe sign shall not exceed 378 square feet, excluding extended advertising, with the copy. The extended advertising copy ("cut-outs") shall not to exceed 25 percent of gross square footage. . With these changes, we believe the objectives set forth in Mr Scheurmier's presentation to council can be accomplished thus striking a balanced approach in encouraging economic development while maintaining, and improving the City aesthetic standards. We welcome your comments. Sincerely, Edward M. Scherer, III General Manager cc: Peter Scheurmier EMS:slt 45 i►1F Presentation to La Quinta City Council Mr. Mayor, Honorable Council Members and Participants: My name is Peter Scheurmier. I am Vice President of Outdoor Advertising, Radio and Direct Marketing of Morris Communications Corporation, a family -owned, multimedia company based in Augusta, Georgia. As a family owned and managed company, we operate under clear mandates. Be an integral part of the communities we serve. 2. Do right by the communities and their businesses. 3. Run an honest and aggressive business operation. Specifically, here in La Quinta and the Desert, Morris does business as Fairway Outdoor, Desert Outdoor, Sunrise Bus Shelters, the seven station Desert Radio Group, SmarTTargeT Direct Marketing, and a soon to be launched internet operation. In the City of La Quinta we have seven or eight billboards, a dozen or so bus shelters, and wide distribution of Best Read Guide. Radio, of course, is everywhere. I'd like to take a moment to introduce you to the folks responsible for fulfilling the Morris mandate here in the desert — Ed Scherer, General Manager of Fairway and Desert Outdoor, as well as the Sunrise Bus Shelters. Bruce Johnson is responsible for the Desert Radio Group, Best Read Guide and SmarTTargeT Marketing. Pat Gleeson is Director of Sales for all Morris media operations. Tom Gardner is Sales Manager of the outdoor advertising company and, by the way, an accomplished fine artist in his own right and one of the La Quinta Arts Festival judges. Lastly, but far from least, Lou Penrose, morning host of 1010 K-News and Morris' Director of Community Affairs. I'm not sure I invited him, I think he's here of his own accord as a newsperson to keep us all honest. We are currently consolidating all our media platforms into a single location and combining their operations for maximum reach of valley residents and visitors alike. Morris has been a part of the economic fabric of La Quinta for a quarter of a century and the years have brought significant economic value to the City of La Quinta. Over 25 "La uinta' businesses use our media platforms to reach people and direct them to La Quinta. In fact, our outdoor advertising company's two largest clients are PGA West/La Quinta Resort and Rancho La Quinta. Orr v 1'� In addition to the commercial side, we try to be good corporate citizens. We have supported many La Quinta events over the years. In fact, today we launched a brand new multimedia campaign on behalf of one of your City's crown jewels. Two billboards at a couple of our most trafficked locations with extensive "on air" support from all radio stations. This is the first non-commercial multimedia project that our consolidated companies have undertaken. In the future, all our resources will be considered in support of community events and causes throughout the Valley. We can do so much more than just a sign here or there, or a few radio spots. Realistically, our combined media platforms can reach everybody in the Valley. The City of La Quinta is rapidly growing both residentially and commercially. We want to stand in support of both you and your business constituents. Our tremendous strength as the Valley's leading out -of -home medium is that we — radio and outdoor and bus shelters — are the last media opportunities to influence a decision. We travel in cars, see signs, hear messages the last thing before we act on where to shop, what to eat, where to play golf and what homesite to visit. I am not here just to blow the Morris hom. We are business people and we want to be doing business with you for many years into the future with our billboard company and bus shelter advertising. By City ordinance, we cannot put up more billboards, which is not an unusual reaction. I am not here to try to proliferate billboards in the City of La Quinta. Our structures in your City are aging, we can repair them for ever, but your current ordinance is so tight, so black and white, that we cannot touch our signs to improve them, so to some degree we both have to live with billboard structures we don't necessarily like. Modem technology, design breakthroughs, and landscaping opportunities can mitigate the visual impact of signs. We are not asking for more signs or more bus shelters — we want to keep what we've got, but be able to remodel to today's standards and relocate to support and further the City of La Quinta's development plans. I am here to seek your support in a business decision and to ask for direction from Council for my company to work with La Quinta city staff to try to develop a plan for an acceptable balance of benefits.and burdens associated with outdoor advertising, that properly serves the City's interests and supports your dynamically growing business community, and to possibly propose - changes to your current ordinances to accommodate preserving a good business balance. May I respond to any -questions? 457 018 2 �4C \ n � M: �� T ?�� ri%1."?%hY4a'>+::gin:.:. �''.,;. .. '., r .. 7y .lf f ': �l;Y.. appx.338 sq. ft. .a M 4h. ... •^fiiiii:l:i�{i: .:.. :.:, .:........ �f�J.::.:: {{{h}:..... 4{::.,.,.,.. {.:,: ..4i'f,{iY.v%"::2;{l{ - f : L $' ?f�. i"' ., s';. L'�L... µk n?{S', } ;:i"".^..{n?�z•>};:5i::;:{^}}}:.,z?hr.;bt ./ :J� 4� ZS. { f.. }�:��i EYI�Ct�•FY' a$� �fi{.✓�S : wa { 3 Y, �• J. 22 ft. . 2« )IN Cm y 27 ft. }l n l OI i yp yid .._ 9 a �,F✓`.�/..f'-ra5..: ,,,n .....Y.F:' +ale l LO ea �__ 21 ft. I iSTy.6Yb�.°YY RAOS�od Jc �.11» N �rw t>ucu zF z.o �Y .f! 0' d.✓+ wA.t M. l F! Ff F F/ ff /F •. f / GCCuf'Y- £jj• fIf 23.5 ft. 23 ft. 0 1 NN 16.5 ft. O /� f} 1 ,.G n � fjl✓ f F f M 4-k i yfj C " Cl) x. Epp 214. .. �F f $ ` ✓��ff $�� o-x z -a _ f Atii.`-.. ... --- 20 ft. AB 483 Assembly Bill - AMENDED BILL NUMBER: AB 483 AMENDED BILL TEXT AMENDED IN ASSEMBLY JANUARY 4, 2000 INTRODUCED BY Assembly Member Wildman FEBRUARY 18, 1999 Pagel of 3 ATTACHMENT 4 An act to ps&! Seeb __ i" " amend Section 5412.1 of the Business and Professions Code, relating to outdoor advertising. LEGISLATIVE COUNSEL'S DIGEST AB 483, as amended, Wildman. Outdoor advertising displays removal compensation: exemptions . The Outdoor Advertising Act prohibits the removal of any lawfully erected advertising display without payment of compensation, as specified. The act exempts from the specified prohibition displays located within residential areas, incorporated agricultural areas, and unincorporated agricultural areas, if the displays meet certain requirements. This bill, additionally, would exempt from the specified prohibition advertising displays located within areas that have been designated redevelopment project areas, parking and business improvement areas, or property and business improvement districts, or areas that have been included in the California Main Street Program, as specified. The bill would also exempt areas that are contiguous to an official state scenic highway, as defined, and areas that are immediately adjacent to a residential area. e�•i�.i ems+ Vote: majority. Appropriation: no. Fiscal committee: no. State -mandated local program: no. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SaGWIG i 1 Sea4ie% i412 o4 4he _d SECTION I. Section 5412.1 of the Business and Professions Code is amended to read: 5412.1. (a) A city, county, -e.N- city and county, or other public agency, whose ordinances or regulations are otherwise in full compliance with Section 5412, is not in violation of that section if the entity elects to require the removal without compensation of any display-4`- C (� that meets all the following requirements: —eRr (1) The display meets one of the following conditions n as of the date an ordinance or regulation that incorporates the i1j n http://www.leginfo.ca-gov/pub/bill/asm/ab-045 ... /ab483 bill 20000104 amended asm.htm 01/10/2000 AB 483 Assembly Bill - AMENDED Page 2 of 3 provisions of this section either is enacted or becomes applicable to the area and on the date on which a removal requirement is adopted or becomes applicable to the area: (A) The display is located within , or is immediately adjacent to, an area shown as residential on a local general plan bassoon applisable to 4he —( a ) (B) (i) The display is located within one of the following: (I) An area that has been designated a redevelopment project under the Community Redevelopment Law (Part 1 (commencing with Section 33000) of Division 24 of the Health and Safety Code). (II), An area that has been established as a parking and business improvement area under Part 6 (commencing with Section 36500) of Division 18 of the Streets and Highways Code. (III) An area that has been established as a property and business improvement district under Part 7 (commencing with Section 36600) of Division 18 of the Streets and Highways Code. (IV) An area that has been included in the California Main Street Program under Chapter 8 (commencing with Section 15399) of Part 6.7 of Division 3 of Title 2 of the Government Code. (ii) The city, county, city and county, or other public agency has established findings, based on substantial evidence in the administrative record, that removal of the display is necessary to accomplish any of the following: (I) Expansion, renovation, or repair of existing roads, sidewalks, and other infrastructure. (II) Removal of deteriorated buildings from urban lots to make the properties more attractive to private business. (III) Removal or remediation of environmental contaminants from Superfund sites, brownfield sites, or other contaminated sites. (IV) Installation of transit stops and rail rights -of -way in deteriorated urban areas, older central business districts, and existing neighborhoods. (V) Completion of residential infill construction projects to meet the housing need of low and moderate income households and seniors, and to meet other housing needs. (VI) Upgrading or expansion of existing commercial businesses and public schools. (VII) Removal of visual blights that interfere with the renovation and redevelopment of deteriorated urban. areas, older central business districts, and existing neighborhoods. (C) The display is located within an area that is contiguous to a highway that has been designated an official state scenic highway under Article 2.5 (commencing with Section 260) of Chapter 2 of Division 1 of the Streets and Highways Code. (2) The display is not located within 660 feet from the edge of the right-of-way of an interstate or primary highway with its copy visible from the highway, nor is placed or maintained beyond 660 feet from the edge of the right-of-way of an interstate or primary highway with the purpose of its message being read from the main traveled way. (a) (3) The display is not required to be removed because of an overlay zone, combining zone, or any other special zoning district whose primary purpose is the removal or control of signs. Al http://www.leginfo.ca.gov/pub/biU/asm/ab-045 ... /ab483 bill 20000104 amended_asm.htm 01/10/2000 0 AB 483 Assembly Bill - AMENDED Page 3 of 3 — ) (4) The display is allowed to remain in existence for the period of time set forth below after the enactment or amendment after January 1, 1983, or for displays affected by the amendments made to this section during the 1999-2000 Regular Session, January 1, 2001, of any ordinance or regulation necessary to bring the entity requiring removal into compliance with Section 5412, and after giving notice of the removal requirement: Fair Market Value on Date of Notice Minimum Years of Removal Requirement Allowed Under $1,999................................. 2 $2,000 to $3,999................................. 3 $4,000 to $5,999................................. 4 $6,000 to $7,999................................. 5 $8,000 to $9,999 ................................. 6 $10,000 and over .................................. 7 The (b) The amounts provided in this section shall be adjusted each January 1 in accordance with the changes in building costs, as indicated in the United States Department of Commerce Composite Cost Index for Construction Costs. 4 � �- 032 http://www.leginfo.ca.gov/pub/bifl/asnVab-045 ... /ab483 bill 20000104 amended asm.htm 01/10/2000 Titiv/ 4 4 a9wo P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92258 April 22, 1999 Assembly Governmental Organization Committee Assembly Member Wesson, Chair Assembly Member Baffin, Vice -Chair Assembly Member Ackerman, Member Assembly Member Baugh, Member Assembly Member Cardenas, Member Assembly Member Cardoza, Member Assembly Member Granlund, Member Assembly Member Hetzberg, Member Assembly Member Longville, Member Assembly Member Machado, Member Assembly Member Maldonado, Member Assembly Member Margett, Member Assembly Member Shelley, Member Assembly Member Soto, Member Assembly Member Vincent, Member Assembly Member Wiggins, Member Assembly Member Wright, Member State Capitol Building Sacramento, CA 95814 (760) 777-7000 (TDD) (760) 777-1227 Re: Letter of Support for AB 483 (Wildman) to delete the requirement for cities to pay billboard companies for amortized billboards Dear Assembly Governmental Organization Committee, The City of La Quinta strongly supports the above referenced legislation to delete the requirement for cities to pay billboard companies for the complete value of billboards which are removed. There is perhaps no greater blight to a community than billboards, especially ones that are not wanted by the property owner or city. In many cases, economic development and revitalization efforts are held hostage by not being able to have billboards removed. In La Quinta, billboard companies have demanded millions of dollars per billboard for those billboards which conflict with plans of the private property owner even though these signs were in place on a month -to -month lease. This legislation will help cities in their fight 47 +i33 April 22, 1999 Assembly Governmental Organization Committee Page 2 against blight and will bring California in line with the rest of the nation in complying with the Supreme Court decisions upholding the validity of local amortization programs. Billboard companies already have protection under the takings clause of the Fifth Amendment. Please support AB 483 and allow cities to regulate billboards and other signage. Thank you for your consideration. Sincerely, Thomas P. Genovese City Manager C. Mayor City Council Assembly Member Jim Baffin League of California Cities Ii34 3. AB 1216 (Floyd); AB 1159 (Granlund). Smoking in Bars and Gaming Clubs. League Position: Under review; Opposition anticipated Bill Status: Pending Assignment to Committee Action: Review and send letters. What the Bills Do: Both AB 1216 and AB 1159 would permit smoking in bars, gaming clubs and taverns if certain conditions are met. AB 1216 does not preempt local authority to regulate smoking in these areas, including a total prohibition. AB 1159 appears to preempt such authority. However, the author's office has informed the League that it is not their intent to preempt local authority and that they will amend the bill to remedy the situation. The League has provided the author's office with language to do just that. Background: Existing law in California, Labor Code Section 6404.5, prohibits smoking in most enclosed places of employment. The smoking prohibition was phased in over time and on January 1, 1998, smoking was prohibited in bars, taverns and gaming club areas. Last year, several legislative attempts to repeal the smoking ban in bars failed. AB 1216 and AB 1159 are the latest legislative efforts to permit smoking ban in bars, taverns and gaming clubs. The League is reviewing the specific language of each bill to determine its effect. We anticipate that the League will oppose both bills, consistent with past League positions on similar bills. interested cities should review AB 1216 and AB 1159 and send their letters to the authors and the League. Once the bills have been assigned to committees, we will notify cities in the Bulletin. Copies of AB 1216 and AB 1159 are available on CityLink or by contacting the State Capitol Bill Room at 916/445-2323. [League Staff: Yvonne Hunter] 4. AB 483 (Wildman). Outdoor Advertising: Removal. League Position: Support Bill Status: Assembly Governmental Organization Committee; No Date Set Action: Send Support Letters to Members of above Committee and the Assembly Judiciary Committee What the Bill Does: Deletes the requirement in state law which requires local governments to fully compensate billboard companies for complete value of billboards which are removed, even if they have been amortized. Reasons for the League's Position: The League supports the ability of cities to regulate billboards and other signage. Background: California law contains some of the most comprehensive protections in the nation against local government billboard removal programs. Billboard removal is a takings issue involving the question of whether or not local regulation'requiring the removal of a billboard 474 # 11 5 3/19/99 constitutes a "taking" of the billboard owner's property, requiring compensation under the takings clause of the Fifth Amendment. A series of court decisions across the nation have upheld the validity of local amortization programs, which require removal of billboards after four, five and seven-year periods, without requiring compensation. In California, ' local government billboard removal efforts are preempted by state law which requires full compensation even if there are amortization programs. This bill will obviously be hotly -contested, and may be amended in various ways. Cities with concerns regarding billboards; should support this effort to return local authority to enact amortization programs. Letters should contain specific local examples of billboard problems, as. well as the levels of compensation demanded by billboard companies for their removal. Known Support: The League. Known Opposition: No letters yet, but billboard companies are sure to oppose. (See Committee membership after Legislative Activities in this Bulletin.) [League Staff. Daniel Carrigg] 5. SB 177 (Peace). Public Utilities. Eminent Domain. League Position: Support Bill Status: Pending Hearing Date Action: Please Have Your City Review this Bill What the Bill Does: SB 177 would amend the Public Utilities Act to prohibit a public utility that offers competitive services from condemning any property for the purpose of competing with other entities in the offering of those competitive services. Reason for League's Position: The authority of public utilities, telecommunications companies in particular, under the law is much too broad and can be used to threaten the public property and services of public agencies. This bill reduces the emninent domain authority of telecommunciations companies. Background: The Public Utilities Act authorizes certain public utilities to condemn property. Known Support: City of San Francisco and Building Owners and Managers Association of California. Known Opposition: None. [League Staff: Natasha Fooman] #11 0 3/19/99 MAR 07,2000(TUE) 08:28 FAIRWAY OUTDOOR ADVERTISING 7503249270 PAGF 2:'2 A A vWon of Morrill Cnmmatticationa, Corporation March 6,, 2000 Mr. `JerryHerman Community Lvel pment Director City of LaQuinta P. O. Box '1504 LaQuinta, . CA 92 5 Re` Council St� d Session Xte ardin Billboards Y S S Dear. M, r. Herman: In accordance witl. tour: conversation today, Fairway Outdoor Advertising. would like to continue .its reque t. before the LaQuinta"City Council to consider the plans we are compiling to upgrade our local outdoor inventory, We request the- opportunity to review with you and with the City Council, site specific relocation and design plans which we, intend to present i -the near future. Such a request is consistent'with Council"s suggestion to hav� Fairway .present our preliminary outdoor design and relocation standards. In making our site. specific presentation, we need to coordinate with 'several property .owners and coord' ate various schedules: This, we have notbeen able to do in time for. tomorrow's Coun it meeting. We would appreciate, therefore, a presentation in the near 'future which wets n coordinate and confirm with you by letter.; We apologize for his inconvenience and appreciate your consideration of this. important request: Sincerely, Edward M. Scher ILl General Manager cc: Peter Sch trmier tMs: sit ' FAIRWAY OUTO OA ADVERTISING PALM ORINOB 65.300 PERCL ROAD •. CATHFDRAI,.CITY CALIFORuIA • 92234 TELEPHONE 79 324:t9Pa FACSIMILE 79D.324.0270 4�s 03-07-00 08:29 RECEIVED FROM:7603249270 P.02 REPORT/INFORMATIONAL ITEM: 14 COMMUNITY SERVICES COMMISSION MINUTES January 10, 2000 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Michelle Henson Commissioner Kathryn Pedersen -Nadler Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One MEMBERS ABSENT: Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary 11. PUBLIC COMMENT Ill. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes for December 13, 1999 B. Monthly Department Report for December It was moved by Commissioner Pedersen-Nadler/Henson to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING VI. BUSINESS ITEMS A. Parks & Recreation Master Plan The Commission discussed the current, proposed, and potential park sites in La Quinta, as well as the amenities in each one. Ms. Horvitz said in addition to the proposed sites, the developers of Desert Pride are building a park with playground equipment within the development area at Miles Avenue and Washington Street. The Commission wished to have Commissioner Davis' comments on the Master Plan so it was suggested to continue this item until next month. j0 G:\NlyData\CRISTAL\CSC\CSCMIN.1-IO.wpd 47 L� It was moved by Commissioner Pedersen-Nadler/Rebich to continue discussion of the Parks and Recreation Master Plan until next month. Unanimous. Staff will contact Commissioner Davis to get his comments on the Master Plan, if he is unable to attend the next Commission meeting. Census 2000 Staff distributed various Census items to the Commissioners including balloons, pencils, note pads, and informational flyers. Ms. Horvitz reported that she and Commissioner Bechard attended an open house on Friday, December 16th to discuss the Census. Census 2000 is hiring 1000-1500 people to go door to door to help with the count. Requirements are: you must fill out an application, have transportation, be 18 years of age, and pass a test. Those qualifying will receive an hourly wage and be reimbursed for mileage. Bilingual applicants are encouraged to apply. The Census Coordinator has indicated a need for training and testing sites throughout the valley. The City of La Quinta Study Session Room will be a testing site, and the Senior Center may be asked to provide space as a questionnaire assistance center. The Commissioners discussed various ways to get the message out to the public on the importance of filling out and returning the Census Form. Each form is worth $150 per year to the City. Every household will receive a Census Form by April 1. The Census workers will go door to door at the homes of those who did not return the form. The Commission suggested passing out flyers at the Polo Grounds, the Bob Hope Chrysler Classic, the sign at Devane's Restaurant in Indio, Spanish TV and Radio stations, movie screens, churches, residential care facilities, and businesses like grocery stores, car dealerships, AAA Automotive, and gas stations. The Census 2000 Coordinator will be responsible for contacting the press, the three school districts in the valley, and each City that has a Complete Count Committee. There will be a table set up at the Date Festival sponsored by the U.S. Census Bureau and the Commissioners selected times they were available to distribute information and answer questions. The following schedule was chosen: 2-23 Shift 2 Commissioner Henson 2-24 Shift 1 Chairperson St. Johns 2-25 Shift 1 Commissioner Rebich 2-27 Shift 1 Commissioner Bechard and Commissioner Pedersen -Nadler Staff will send out a reminder to the Commissioners. The Commissioners were asked to call Ms. Horvitz if there were any changes to the times and dates selected. Commissioner Pedersen -Nadler asked about the age requirement for volunteers manning the booth. Ms. Horvitz will call the Census Coordinator and let her know. Ms. Horvitz will contact the Census Coordinator for the name of the representative from Desert Sands Unified School District. The next Census Meeting is January 20 at 5:30 p.m. G:\MyData\CRISTAL\CSC\CSCMIN.1-l0.wpd 478 0 0 C. CPRS Conference, March 15-18, 2000 The Commission discussed who was available to attend the CPRS Conference in Ontario, California, March 15-18, 2000. Commissioner Bechard indicated she was available to attend. It was moved by Commissioner Rebich/Henson to select Commissioner Bechard to attend the CPRS Conference in Ontario, California, March 15-18, 2000. Ms. Horvitz asked Commissioner Bechard to get in touch with. Cristal Spidell to finalize hotel reservations, and to get additional Conference materials. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Quimby Act Ms. Horvitz discussed the Quimby Act and the guidelines for dispersing the funds. B. Dedicated Park Sites in Subdivisions Ms. Horvitz reviewed the General Plan Map of parks and recreation sites with the Commission, and said Jerry Herman, Community Development Director is doing an in depth report on this subject and the Commission will receive a copy when it is complete. VIII. COMMISSIONER ITEMS Commissioner Rebich said the Desert Sun printed a story on Christmas Eve about a family that had adopted two siblings. The family was one that participated in a series of meetings to become adoptive parents. IX. ADJOURNMENT It was moved by Commissioner Rebich/Henson to adjourn the meeting. Unanimous. Meeting adjourned at 8:10 p.m. NEXT MEETING DATE, TIME AND TOPIC February 14, 2000 7:00 PM La Quinta Civic Center Study Session Room • Parks & Recreation Master Plan • Submitted by: c'�Uw se;"v Cristal Spidell, Commission Secretary 003 G:\MyData\CRISTAL\CSC\CSCMIN.1-l0."d 479 REPORT/INFORMATIONAL ITEM: /5 CULTURAL ARTS COMMISSION MINUTES January 13, 2000 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:02 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner Blakley led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Leslie McMillan Commissioner Jackie Rasmussen Commissioner Elaine Reynolds Commissioner Rosita Shamis (Vice Chairperson) VACANCY: One STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA Staff asked to continue VI. Business Item B. until March, and VI. Business Item C. should be VI I. Correspondence and Written Materials B. IV. CONSENT CALENDAR A. Approval of Minutes of December 9, 1999 Commissioner Shamis asked to change the word "come" to "came", and said she would like her comments regarding Louis DeMartino changed. Staff will listen to the tape for clarification and make changes if they are warranted. B. Art in Public Places Financial Report for December 1999 Commissioner Reynolds noted that the report did not reflect the monies refunded on her behalf when she was unable to attend last years Americans for the Arts Conference. Ms. Horvitz will check with Finance to update the report. C. Monthly Department Report for December 1999 The Commission reviewed the report and are impressed at the number of events that are planned. It was moved by Commissioner Reynolds/Blakley to approve the Consent Calendar as corrected. Unanimous. r • t GAMyData\CRISTAL\CAC\CACMIN.1-13.wpd V. PUBLIC HEARING -None VI. BUSINESS ITEMS A. Americans for the Arts Conference, June 10-12, 2000 The Commission discussed who was available to attend the conference in June and the number of Commissioners they would like to send. There was a budget for $2000. The cost for each Commissioner to attend is approximately $990 if registration fees are sent in before March 13, and hotel accommodations, meals, and transportation to Los Angeles. It was moved by Commissioner Shamis/Reynolds to send Commissioner Blakley and Commissioner McMillan to represent the City of La Quinta Cultural Arts Commission at the June 10-12, Americans For the Arts Conference in Los Angeles. Unanimous. Ms. Horvitz will forward this request to the City Council for consideration. Chairperson Hull reminded Commissioner Blakley and Commissioner McMillan that the Commission would like a written report from them when they return. B. Auto Mall Art Piece This item was continued until March 2000. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Americans for the Arts After School Opportunities Commissioner Shamis indicated that she forwarded this information to the Arts Foundation. Chairperson Hull announced she was asked to attend a symposium for developing visual and performing art standards for Desert Sands Unified School District. She stated that the Commissioners should be advocates for the arts in the schools. B. City Council Action on Art in Public Places Ordinance Staff reviewed the City Council's action on the Art In Public Places Ordinance. Ms. Horvitz said City Council directed staff to make changes to the APP Ordinance reflecting a reduction in the 1/4 of 1% residential development fee to 1/8 of 1 % for any portion in excess of $100,000 for their consideration. The Commission was concerned about the amount of money that would be lost due to the reduction in fees. Ms. Horvitz indicated that the reduced fee would be reviewed by the City Council in one year. Chairperson Hull indicated that the Civic Center Campus will be comparable to the City of Palm Desert, and she would like staff to express the Commission's concerns and their desire to leave the fee at 1 /4 of 1 % to the City Council. VIII. COMMISSIONER ITEMS Commissioner Rasmussen discussed the public art program information and suggested a web site for La Quinta. Ms. Horvitz said the City already has a web site and it is at www.la-quinta.org. The site includes pictures of art which has been purchased with Art in Public Places funds as well as other City items. G:\MyData\CRISTAL\CAC\CACMIN.1-13.wpd 481_ 0 0 0(' Commissioner Blakley gave an update on the artist data bank. She spoke with Catherine Sass recently about San Diego's data bank. Commissioner Blakley said there has been some discussion about giving the data bank to the newly formed Art Alliance group to update and monitor, rather than individual cities, since it will be a large task keeping up with all the information. Commissioner Reynolds wants to move on a call for artists for the Civic Center Campus. Ms. Horvitz said the Commission has not been given any direction to do so. The City Council will be considering this item on January 18. Commissioner Reynolds suggested putting an ad in the paper requesting artists to call us and get their information on file so we have it when the City Council gives the okay to do an RFP. Chairperson Hull got estimates on a bronze bust for Colonel Paige and it ranged in price from $2,800 to $7,500 but she feels this is a mute point now because Indian Wells is planning a bust, and our plan will be redundant. Ms. Horvitz said this item will be discussed further at the City Council meeting on January 18. Chairperson Hull shared monthly meeting information on Nonprofit Partnership. Staff will make copies and send it to each Commissioner. Chairperson Hull read in the City Council minutes that the Rotary Club would like to put a kiosk within the Civic Center Campus. Ms. Horvitz said the Council received this information as written correspondence and it will be discussed at the City Council meeting on January 18. Chairperson Hull thinks the kiosk should be part of the conceptual plan, and does not want the Commission to be passed by. Ms. Horvitz said the Rotary Club originally wanted to apply funds for a rest station or shade shelter, and then have recognition for it. Chairperson Hull would like everyone to read the Commission Work Plan to see what projects have not been accomplished. Some projects have been completed, but there are others that have not. Commissioner Shamis indicated her projects/assignments have been completed. Chairperson Hull attended a Riverside Arts Foundation meeting at the McCallum on January 12 to assist in writing grants. There were approximately 20 people in attendance. Chairperson Hull said she shared the Arts Alliance idea with them and they agreed to the idea and added their comments. Chairperson Hull provided information to Ms. Horvitz on Park Stewardship through the Arts which is a program for environmental conservation through the arts. The next meeting is January 25 in Palm Springs. Commissioner Blakley provided information on "First Night," a community event for New Year's Eve. Chairperson Hull asked Ms. Horvitz to copy any information in the pack she felt necessary and the Commission could implement it. Commissioner McMillan asked to be excused from next months meeting. She will be doing a dress rehearsal for the play "Grease" which runs February 11-13. Tickets are available for $10. IX. ADJOURNMENT It was moved by Commissioner Shamis/Blakley to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:09 p.m. 482 003 G:\MyData\CRISTAL\CAC\CACMIN.1-13.wpd NEXT MEETING INFORMATION February 10, 2000 7:00 PM La Quinta Civic Center Study Session Room • Work Plan • Commission Work Shop, November 2000 • Colonel Paige Bust • Rotary Kiosk at Civic Center Campus • Civic Center Campus March 9, 2000 • Auto Mall Art Piece Submitted by: CA_�44 5�SX41(�V Cristal Spidell, Commission Secretary G:\MyData\CRISTAL\CAC\CACMIN.1-13.wpd DEPARTMENT REPORT: 1- A S45 OF f19 TO: FROM: DATE: RE: The Honorable Mayor and Members of the City Council Thomas P. Genovese, City Manager,Q� March 7, 2000 Department Report — Response(s) to Public Comment The following is the response to public comments made at the February 15, 2000 City Council meeting: 1. Mr. Franklin, of Thermal, addressed the City Council regarding opposition to Thermal being annexed by La Quinta. • Mr. Franklin was placed on the mailing list for future correspondence regarding the potential Thermal annexation. 2. Mr. Gary Avis, 78-710 Via Sonata, President of Parc La Quinta Homeowners Association, addressed the City Council and requested a traffic study to determine the effects of traffic on Sagebrush when Bottlebrush and Saguaro are changed to cul-de-sacs. • No additional response was necessary as the City Council referred this matter to staff. fl; �a/�-,— •cam DEPARTMENT REPORT: I —t c&t,/ 4 44914 � of U S OF TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Assistant City Manager MG DATE: March 7, 2000 RE: Department Report - Report on Library Operations The City of La Quinta entered into a Memorandum of Understanding (MOU) with Riverside County regarding library operations for the City of La Quinta. The effective date of the MOU was August 1, 1998 and it expires on June 30, 2002 (the MOU replaced an earlier one entered into in February 1998). The MOU outlined, among other components, the estimated expenditure for ongoing library operations in the amount of $217,480 for the following categories: Labor, Automation Services, Courier Services, Shared Costs, Administrative Costs, and Materials. The MOU contains a provision that requires the County to spend any unspent funds from the $217,480 on enhancement of the La Quinta Library collection, furnishings, and equipment needs. During the last Desert Library Zone Advisory Board (ZAB) meeting held in October 1999, the County distributed an Allocation of Compensation report for the fiscal year ended June 30, 1999 (Attachment 1). The Allocation of Compensation report showed that $192,261.20 had been allocated as costs for the operation of the La Quinta Branch Library. The amount allocated to La Quinta ($192,261.20) was less than the MOU required amount ($217,480) thereby creating a shortfall of $25,218.80. The City made contact with the County regarding the shortfall and the County agreed to spend $25,218.80 to enhance the collection at the La Quinta Library in accordance with the terms of the MOU. The City also requested an explanation of the individual line item expenses contained within the Allocation of Compensation report provided by the County. The following represents the response from the County regarding the individual line item expenses: 48 1 . Labor and Benefits - includes the MLS library manager, support staff, as well as other staff that may be assigned there as substitutes, or for programs such as storytimes, etc. 2. Materials - all library materials purchased for reference or circulation, including books, videocassettes, audiocassettes, and periodicals. 3. Utilities - the actual cost of the utilities paid by LSSI. 4. Automated and Courier - costs associated with automated systems, including telecommunications charges, and for the daily delivery to the library. 5. Zone Administration - a portion of the cost for the Desert Zone Manager, her office and support staff. 6. Shared Costs - appropriated costs for staffing and operating the Library Management Office, includes the Library Administrator. The remodel of the library is finished (with the exception of a small screen wall) and the County has provided copies justifying expenses incurred. The total budget for the remodel was $363,500; $187,388.42 was spent leaving a balance of $176,111.58 in a City library fund. As the City Council may know, the La Quinta Library Branch Manager resigned recently and the County's library contractor/operator, LSSI, has been recruiting to fill the position. An interim manager is serving from the Indio Library until the position at La Quinta can be filled. The City has asked the County to update fiscal data from 1996 regarding redevelopment pass -through funds and property library taxes attributable to the Desert Zone. Once received, that information will be forwarded to the City Council. Attachment 1 : Allocation of Compensation Report 002 Library Systems & Services Riverside County Library System Allocation of Compensation Contract Year Ended June 30, 1999 Branch: LaQuinta Labor and benefits Materials, net of donations Utilities Automation and courier Other direct costs Zone administration Shared costs Total excluding County costs Donations ATTACHMENT 1 $ 143,868.76 10,176.51 2,348.84 15,476.90 1,654.89 6,777.81 11,957.49 $ 192,261.20 $ 17.66 The above costs exclude expenditures made directly by Riverside County. County expenditures include such costs as facilities, janitorial, landscape, and certain County administration functions. RCytd0699R Br20 487 7/23/99 12:05 PM 5 004 MARCH 7 MARCH 7 MARCH 11 MARCH 13 MARCH 16-19 MARCH 21 I►fiT_L'lom3 MARCH 31 APRIL 4 APRIL 18 APRIL 27 DEPARTMENT REPORT: �3' A CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING PRIMARY ELECTION DAY CITY ANIMAL RABIES CLINIC LEAGUE OF CALIFORNIA CITIES - RIVERSIDE DIVISION DINNER MEETING IN THE COURTYARD LA QUINTA ARTS FESTIVAL CITY COUNCIL MEETING CULTURE IN THE COURTYARD MAINSTREET MARKETPLACE CITY COUNCIL MEETING CITY COUNCIL MEETING CULTURE IN THE COURTYARD um MAY 2 CITY COUNCIL MEETING MAY 6 MARION HENDERSON CITYWIDE CLEAN UP DAY MAY 16 CITY COUNCIL MEETING MAY 23-25 ICSC CONFERENCE IN LAS VEGAS JUNE 6 CITY COUNCIL MEETING JUNE 20 CITY COUNCIL MEETING 489 March 2000 City Council Calendar Events 2 3 4 12:00 PM February April Mayor's Lunch S M T W T F S S M T W T F S 1 2 3 4 5 6 7 8 13 14 15 9 10 11 12 2 3 16 17 18 19 9 10 16 17 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 6 7 18 9 110 11 2:00 PM City 9:00 AM RCTC- 12:00 PM 9:00 AM Animal Council Pena Energy/Envi- Rabies Clinic Meeting PM Invest Sniff ment Advisory 7:00 PM Cultural Board Arts Commission: Primary Election 12 14 15 16 17 18 110:00 AM CVAG 7:00 PM C.V. 3:30 PM Historic: Quinta Arts La Quinta Arts Public Safety- Mosquito Preservation ta al Festiv Festival � Perkins 112:00 PM CVAG Abate. -Perkins 7:00 PM Plan- I Commission La Quinta Arts i Transp-Perkins 6:00 PM League ning Commis- sion Meeting 1 Festival Dinner St. Patrick's 17:00 PM Commu- Day nity Services Commission li 19 :20 21 22 23 i24 25 La Quinta Arts 9:00 AM CVB- 9:00 12:00 PM CVAG Festival Human/Com- 2:00 PM City Adolph Council 4:00 PM DRRA Meeting Airp-Henderson 26 127 28 29 30 1 2:30 PM RCTC 7:00 PM Plan - Budget -Pena ning Commis - PM CVAG- sion Meeting I Exec Com-Pena Printed by Calendar Creator Plus on 0310112000 490 April 2000 City Council Calendar Events Printed by Calendar Creator Plus on N/01/2000 491 �ay� •c� DEPARTMENT REPORT: 3— � oz . ...... ...... U S OF TNti� TO: The Honorable Mayor and Members of the City Council FROM: City Clerk June Greek DATE: March 7, 2000 RE: City Council Summer Meeting Schedule In reviewing the meeting calendar for the year 2000, staff has noted that the first Tuesday of July will fall on the fourth of July, a national holiday. The City Council may wish to choose an alternate meeting date. In previous years, the City Council has chosen to approve a modified summer schedule, holding only one City Council meeting during August and/or September. Should this be the pleasure of the Council again this year, direction to the City Clerk to adjourn the designated meeting(s) due to lack of a quorum would be in order. The regular meeting schedule for the year 2000 is August 4th and 18th and September 5th and 191h. It is important that direction be given so public hearings and other matters can be scheduled accordingly. 492 �a I DEPARTMENT REPORT: %' A `L'c c&t,, 4 s4a i OF Lt;F 9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: MARCH 7, 2000 SUBJECT: SCHOOL GRANT UPDATE The following is an update on the School Grant Program. School Grant Requests 1999/00 (#101-251-663-535) La Quinta High School $2,000 Balance September 30, 1999 Boy's Varsity & JV Soccer $500 $1,500 Supplies/Uniforms October 26, 1999 Interact Club $500 $1,000 Tee Shirts/Supplies October 26, 1999 Girls Swim Team $500 $500 Uniforms December 8, 1999 Track Team $500 ZERO Uniforms/Warm Ups La Quinta Middle School $2,000 Balance December 2, 1999 Bulldog Band Boosters $500 $1,500 Uniforms February 18, 2000 Parent Teacher Organization $500 $1,000 Student Recognition February 18, 2000 Standardized Test Committee $500 $500 Nutritious Snacks for Testing Period February 18, 2000 Emergency Preparedness Committee $500 ZERO Earthquake Supplies 493 Truman School $2,000 Balance Adams School $2,000 Balance December 7, 1999 Parent Teacher Organization $500 $1,500 Earthquake Kits 494 0D2- T4ht 44Qui«tw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 7, 2000 CONSENT CALENDAR: ITEM TITLE: Public Hearing on the Vacation of a STUDY SESSION: Portion of the 10' Wide Public Utility Easement Reserved Adjacent to Spanish Hills Lane in PGA West PUBLIC HEARING: Tract 28603-1, Street Vacation 2000-041 Adopt a Resolution of the City Council approving Street Vacation 2000-041, vacating a portion of the 10' wide public utility easement reserved adjacent to the southeast side of Spanish Hills Lane in PGA West Tract 28603-1. None. None. Victor L. Villeneuve is the applicant for the proposed vacation. Mr. Villeneuve represents Steven Walker Homes, the benefitting landowners if the easement vacation is approved. All of the documents describing the proposed vacation area have been prepared by professionals retained at their expense. At the time of map recordation for Tract 28603-1, a 10' wide public utility easement was dedicated to the City on both sides of Spanish Hills Lane, as shown on the final tract map recorded May 10, 1999. A separate 10' wide utility easement was dedicated to the Imperial Irrigation District (IID) on the same map. The surrounding street improvements are being installed by the developer of PGA West Tract 28603-1 (Attachment 1). Spanish Hills Lane is a private cul-de-sac street within PGA West, with eight lots on the northwest side of the street, but only a single lot on the southeast side, (the applicant's lot is number 52). The utility companies located their facilities on the northwest side of the street, where the majority of buildable lots are located. ,49 T:\PWDEPT\COUNCIL\2000\000307d.wpd On this single lot on the southeast side of the street, the home builder, Steven Walker Homes, constructed a 2' x 2' concrete pad footing, anchoring a decorative column that supports a patio roof at the rear of the dwelling structure, 1.68 feet within the 10' wide public utility easement (Attachment 2). The applicant desires to have the entire 10' wide easement adjacent to their Spanish Hills Lane frontage vacated rather than a small portion of it. The proposed vacation is categorically exempt under Section 15305, and not subject to the California Environmental Quality Act (CEQA). Street Vacation 2000-041 is specifically described and shown in Exhibits "A" and "B," of the proposed Resolution and contains a 10' wide public utility easement along Spanish Hills Lane. The public utility easement is not needed by public agencies or other property owners for access, or improved accessibility, to residential properties. There are no street improvements within the proposed vacation area. On February 4, 2000, staff mailed notices to all potentially affected public agencies, informing them of the proposed easement vacation, and setting February 22, 2000 as the deadline for comments. As of February 29, 2000, the Coachella Valley Water District had not responded to the City's request for comments, but is working on it. A verbal update will be provided at the City Council Meeting. The other agencies that were mailed notices have responded favorably to this street vacation case and do not require easement retention. Imperial Irrigation District has quitclaimed their 10' wide easement within this same area to Steven Walker Homes (Attachment 3). The application was considered by the La Quinta Planning Commission on February 8, 2000. The Planning Commission found the proposed street vacation to be consistent with the City of La Quinta General Plan and Circulation Element. On February 15, 2000, the City Council adopted Resolution 2000-07, declaring intention to schedule a Public Hearing. Public Hearing notices were posted on the property to be vacated and published in the newspaper, in accordance with the Streets and Highways Code. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving Street Vacation 2000-041, vacating a portion of the 10' wide public utility easement reserved adjacent to the southeast side of Spanish Hills Lane in PGA West Tract 28603-1; or 4 9 6' 902 T:\PWDEPT\COUNCIL\2000\000307d.wpd 2. Do not adopt a Resolution of the City Council approving Street Vacation 2000- 041, vacating a portion of the 10' wide public utility easement reserved adjacent to the southeast side of Spanish Hills Lane in PGA West Tract 28603- 1; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vo Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Portion of Tract Map 2. Plot Plan (showing intrusion into the public utility easement) 3. Imperial Irrigation District Quitclaim 497 003 T:\PWDEPT\COUNCIL\2000\000307d.wpd RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A PORTION OF THE PUBLIC UTILITY EASEMENT ADJACENT TO SPANISH HILLS LANE IN PGA WEST TRACT 28603-1 STREET VACATION CASE NO. 2000-041 WHEREAS, the City Council of the City of La Quinta did adopt Resolution 2000-07, declaring its intention to vacate a portion of the 10' wide public utility easement reserved adjacent to the southeast side of Spanish Hills Lane in PGA West Tract 28603-1, and setting the date of March 7, 2000, at the hour of 7:00 P.M., in the La Quinta Civic Center Council Chambers as the date, time, and place for the hearing of all persons interested in presenting their views and testimony in regard to the proposed street vacation; and, WHEREAS, pursuant to Sections 8322 and 8323 of the Public Streets, Highways and Service Easement Vacation Law, due notice of the Public Hearing was given by public posting in the time and manner prescribed by law, and, WHEREAS, following its discussion of the street vacation application on February 8, 2000, the Planning Commission of'the City of La Quinta has determined that the vacation of said portion of public utility easement is not in conflict with the Infrastructure Element or other policies of the General Plan of the City of La Quinta; and, WHEREAS, the City Council of the City of La Quinta has conducted the required public hearing upon due notice and, upon hearing and considering all testimony and arguments of all interested parties and persons desiring to be heard, did find the facts to exist justifying the approval and adoption of said public utility easement vacation, as follows: 1 . Vacation of the subject portion of 10' wide public utility easement reserved adjacent to the southeast side of Spanish Hills Lane will not adversely affect the City of La Quinta or adversely impact the Circulation Element of the City of La Quinta General Plan. 2. The affected portion of 10' wide public utility easement reserved adjacent to the southeast side of Spanish Hills Lane is unnecessary for either present or prospective public use or purposes, including use as non -motorized transportation facilities. 3. No local public agency has submitted objections to the proposed public utility easement vacation, based on the City's request for comments dated February 4, 2000, setting February 22, 2000 as the deadline for comments. 498 004 T:\PWDEPT\COUNCIL\2000\000307d.wpd 4. The Imperial Irrigation district has quitclaimed their 10' wide utility easement on the southeast side of Spanish Hills Lane in favor of Steven Walker Homes and or future owners of record. 5. Approval and adoption of the proposed public utility easement vacation will not cause a significant negative impact upon the environment, due, in part, to the fact that extinguishment of the easement will restore possession of the vacated public utility easement to the vested owner of the abutting parcel of real property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1: The City Council, having elected to proceed under the provisions of Chapter 3 of the Public Streets, Highways and Service Easement Vacation Law of the State of California, and having held a public hearing upon due notice as provided therein, hereby finds from all evidence submitted that the portion of 10' wide public utility easement reserved adjacent to the southeast side of Spanish Hills Lane in PGA West Tract 28603-1, and more specifically described in the legal descriptions and plats, labeled Exhibits "A" and "B", attached hereto and incorporated herein, are unnecessary for either present or prospective public use or purposes, including use as non -motorized transportation facilities. SECTION 2: The City Council hereby orders the vacation of the portion of 10' wide public utility easement reserved adjacent to the southeast side of Spanish Hills Lane described in Exhibit "A" and shown on Exhibit "B", attached hereto and incorporated herein. SECTION 3: The City Council hereby determines that adoption of the vacation will cause no significant negative environmental impact. SECTION 4: The City Council hereby orders that the vacation shall not be effective until a certified copy of this Resolution, has been recorded with the Riverside County Recorder, that from and after the date of such recordation said portions of this parcel no longer constitute a public utility easement. SECTION 5: The City Council hereby determines and orders that the City Clerk is hereby authorized and directed to record a certified copy of this Resolution in the Office of the County Recorder of Riverside County, California. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 7th day of March, 2000, by the following vote to wit: AYES: NOES: 499 005 T:\P WDEPT\COUNCIL\2000\000307d.wpd ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 500 mm T:\PWDEPT\CO U N C 1\2000\000307d.wpd EXHIBIT "A" STREET VACATION 2000-041 LOT 52 -TRACT N0. 28603-1 THAT PORTION OF THE 10.00 FOOT PUBLIC UTILITY EASEMENT WITHIN LOT AS FILED IN BOOK 279, PAGES 77 THROUGH 83, INCLUSIVE, OF MAPS IN RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, DESCRIBED AS FOLLOWS: SHEET 1 OF 2 52 OF TRACT NO. 28603-1, THE OFFICE OF THE COUNTY BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 52; THENCE SOUTHEASTERLY ALONG THE NORTH- EASTERLY LINE OF SAID LOT 52, SOUTH 39.40-W EAST, 10.00 FEET, TO THE EASTERLY LINE OF SAID 10.00 FOOT PUBLIC UTILITY EASEMENT; THENCE SOUTHWESTERLY ALONG SAID EASTERLY LINE, SOUTH 50'20'00" WEST, 63.70 FEET, TO THE BEGINNING OF A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 121.50 FEET, A RADIAL LINE THROUGH SAID POINT BEARS, NORTH 39'40'00" WEST, THENCE CONTINUING ALONG SAID EASTERLY LINE, ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 39'37'12", AN ARC LENGTH OF 84.02 FEET; THENCE LEAVING SAID EASTERLY LINE, NORTH 7717'12" WEST, 10.00 FEET, TO THE WESTERLY LINE OF SAID LOT 52 AND SAID 10.00 FOOT PUBLIC UTILITY EASEMENT, SAID POINT BEING THE BEGINNING OF A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 131.50 FEET, A RADIAL LINE THROUGH SAID POINT BEARS NORTH 79'17'12" WEST; THENCE NORTH- EASTERLY ALONG SAID WESTERLY LINE, ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 39'37'1t, AN ARC LENGTH OF 90.93 FEET, THENCE CONTINUING ALONG SAID WESTERLY LINE, NORTH 50'20'00" EAST, 63.70 FEET, TO THE POINT OF BEGINNING. AS SHOWN ON EXHIBIT 'B' ATTACHED HERETO AND MADE A PART HEREOF. PREPARED UNDER THE SUPERVISION OF: lop �►1�. l i 371 :: � LAND A LS. 6588 * Exp. 12-31-03 �j►fgT� F CA``Ee/ 5 0 a- 007 EXHIBIT !! B 9! SHEET 2 OF 2 STREET VACATION 2000-041 LOT 62 - TRACT NO. 28603-1 0 10 TRACT NO. 28603 1 / •s. Mg, 270/77-83 , � , � LOT C 9 / �s EXIST. 10' P.U.E. PER --� Gj •s. / TRACT O. 28603-1 TO REM /�` EXIST. 10' P.U.E. PER 8 / / ,4 TRACT NO.28603-1 SCALE 1" =50' ti 52 v� ch0 18.5' 18.5 10� N 19•l,, Q00'� LOT H P TO REMAIN. N 39' 40' 00' V 10.00LOT E TgACT NO, 28603-1 ME3, 770177- 83 51 50 EXIST. 10' P.U.E. PER TRACT NO. 28603-1 TO REMAIN. I —_.—.i,—..— HERMITAGE (PRIVATE STREET) R.S 70/06-00 Ps- LAND s PREPARED UNDER THE SUPERVISION OF. 4�`' `c, J. 502 r9 LS. 6588 * Exp. 12-31-M * m O• C O N I u L T/ N CHRIS J. BE H, L.S.e88 DATE �9TF ��E �P MDS w ow a% p� •ft 7n-4m EXP. 12/31/03*-WL rw..wo aamra ATTACHMENT 1 A a a L O c � � Hp �• ATTACHMENT 2 472.2 ��0 'Ilk 473• e0 O k1kfj � o o". ' 47 1 473.1 4iyN N, oS 41 _ ' ' • �. T ' INS /CJ'• �> 4132 '?a . •.. 4135 �,�� '' ••.�,y 1� �, 4132 ••. �� : •.. • b 3 rt F1- 1' 4► 9 oi•� 00 Ora 0.72% 74 47 O� •Ql\ 2. � � .• d, 1,�. 0• sue. , .... GQ' 472. �72 ` o o 472.74 472.7 ~' 472 T 1 7 FG \�y 41z5 �.�� z Ml 51 5 e s 1 4n.B >w 472.2 471.3 VF 0 s FL 478.2 TW I 4• 41�9 47Z.5....`.,j •:; ,/ / 471.6 TF Z 31473.2 Z 3BR 28 f 41 h K o W FF=472.6=472.4 r GB .? C ^ U'): = P=472.3 P=471.9 478.2 TW 411.2 TF _ 8 Ed I N 477.8 7W N I ® 470.8 TF ad . `� •'.. I 4 � 471.7 GF=472.3 GF-471.9 •{sue-- .a; �ti '�,� A --__� :•-•"-�' —... 5 q4. 46 470.5 Feb 28 00 03:57p Real Estate ,f GS-RE ATTACHMENT 3 oisiRici OPERATING HEADQUARTERS • P, O. BOX 937 • IMPERIAL. CALIRORNIA 9a7E1 (760) 339-9239 FAX (760) 339-91 V Victor Villeneuve IDS Consulting 79-799 Old Avenue 52 La Quint&, CA 92251 Attention: Mr. Steven Wall= Homes Dear Mr. Villeneuve:. February 16, 2000 Subject: Quitclaim Deed - Portion of Section 21, T. 6 S.; R. 7 E., S.B.M. Enclosed is a fully executed and notarized Quitclaim Deed relinquishing all interest in that certain Public Utility Easement situated in the County of Riverside, State of California, being a subdivision of the SE'/4 and SW'/4 of Section 21, T. 6 S., R. 7 E., S.B.M. Please arrange for recordation of this document in Riverside County. In efforts to maintain current files, forwarding of the recording data to the District wl be greatly appreciated. Should you have any questions regarding the above, please call (760) 339-9239. Sincerely, Jtl(t� JIM KELLEY, Supervisor Real Estate Section Enclosures 505 012 Feb 28 00 03:57p Real Estate (760) 339-9127 p.3 Recording Requested by And When Recorded Mail To APN: MMO Moy Tnoda Tax s C'OMPMua Wa vawofProp" convey or _CaoMed a M V" ku m. d marmbwm reo»iame daaoa a bore dale S;oWrcRDKkMM MAS MDcWwloua Tax —RMNmu Space Above This Line for Recorder's Use QUITCLAIM DEED IMPERIAL IRRIGATION DISTRICT, pursuant to and by authority of a resolution of its Board of Directors under date of 144-U Cwr�r�. 4f) ;old 6 0, and entered upon the minutes of said Board, to which reference is hereby made, for a valuable consideration, receipt of which is hereby acknowledged, does hereby remise, release and forever quitclaim to Steven Walker Homes and or future owners of record any and all interest in that certain Public Utility Easement. (P.U.E.) situated in the County of Riverside, State of California, described as follows: See Exhibit "A" attached hereto and made part of. WITNESS our hands this _ day of , 2000. IMPERIAL IRRIGATION DISTRICT MIA, File No. 506 013 Feb 28 00 03:58p Real Estate (760) 339-9127 p•4 EXHIBIT "A" THAT PORTION OF THE 10.00 FOOT PUBLIC UTILITY EASEMENT WITHIN LOT 52 OF TRACT NO. 28603-1, AS FILED IN BOOK 279, PAGES 77 THROUGH 83, INCL.USIVE, OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF RIVERSIDE COUNTY, CALIFORNIA, BEING A SUBDIVISION OF THE SOUTHEAST QUARTER AND THE SOUTHWEST QUARTER, SECTION 21, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 52; THENCE SOUTHEASTERLY ALONG THE NORTHEASTERLY LINE OF SAID LOT 52, SOUTH 39°40'00" EAST, 10.00 FEET, TO THE EASTERLY LINE OF SAID 10.00 FOOT PUBLIC UTILITY EASEMENT; THENCE SOUTHBSTERLY ALONG SAID EASTERLY LINE, SOUTH 50°20'00" WEST, 63.70 FEET, TO THE BEGINNING OF A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 121.50 FEET, A RADIAL LINE THROUGH SAID POINT BEARS, NORTH 39-40-00" WEST, THENCE CONTINUING ALONG SAID EASTERLY LINE, ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 39037' I2", AN ARC LENGTH OF 84.02 FEET; THENCE LEAVING SAID EASTERLY LINE, NORTH 79°17'12" WEST, 10.00 FEET, TO THE WESTERLY LINE OF SAID LOT 52 AND SAID 10.00 FOOT PUBLIC UTILITY EASEMENT, SAID POINT BEING THE BEGINNING OF A CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 131.50 FEET, A RADIAL LINE THROUGH SAID POINT BEARS NORTH 79017'12" WEST; THENCE NORTHEASTERLY ALONG SAID WESTERLY LINE, ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 39°37' 12", AN ARC LENGTH OF 90.93 FEET; THENCE CONTINUING ALONG SAID WESTERLY LINE, NORTH 50°20'00" EAST, 63.70 FEET, TO THE POINT OF BEGINNING. AS SHOWN ON EXHIBIT " B" ATTACHED HERTO AND MADE A PART HEREOF. 507 014 Feb 28 00 03:58P Real Estate (760) 339-9127 P•5 IrALIF•VKNIA ALL-F'UKVV,E AUKNVWLEVO MEN] State of L�7h IZLQ� County of ..�/_U4 4.& ) On before me, Notary Public, personally appeared )L personally known to me -OR- proved tome on the basis of satisfactory evidence to be the person(s) whose names(* is/aFe subscribed to the within instrument and acknowledged to me that he/ghefthey executed the same in his/hefAheir authorized capacity(ies) and that by his/k heir signature(s) on the instrument the person(a), or the entity upon behalf of which the person(a) acted, executed the instrument. WITNE S my hand and o ial seal. LISA K. MACKLIN��7dA401� COMM. Y117WIS ,,. NOTARY PUBLIC-MFORM ignature of Notary RAPERIALC UNTV # u1y Comm. Exp. MCI. Z. 2002 ------------- CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT State of Countyof -L�� On before me, Notary Public, personally appearedtlJ)'J� -6cG V personally known tome -OR- proved to me on the basis of satisfactory evidence to be the person(O whose names* is/are subscribed to the within instrument and acknowledged to me that-#e/she/they executed the same in .M/her/"r authorized capacity(") and that by WWherl%eir signature(&) on the instrument the person(s), or the entity upon behalf of which the person(* acted, executed the instrument. s+aooa�e .�►Aa` LISA Ka+a. MACKLIN g 1 . CUTAM. 9117661 Et NOTARY PUBLIC - L,AUFORNIA w 43M000 TY My Comm. Exp. Moo. 2. 2= WITNESS my hand and o Icial seal. r Sign ture of Notary 508 015 Tilit 4 4 Qum& COUNCIL/RDA MEETING DATE: March 7, 2000 Continued Public Hearing on General Plan Land Use Alternatives RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS None at this time. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City is undertaking an update and revision of its General Plan, last updated in 1992, due to growth and change in the City. Staff is developing General Plan text and maps with the help of the City's consultants, Terra Nova Planning & Research. The General Plan includes a Land Use Map which assigns specific land use designations to all parcels within the City and its Planning Area. The General Plan Land Use Map was previously reviewed by the City Council on November 16, 1999, and January 4, 2000. The City Council has also directed staff to schedule the General Plan Land Use Map as a regular monthly Public Hearing item so that the Council can take further comments from the community regarding the proposed General Plan Land Use Map. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue this Public Hearing to a date certain in April, 2000; or 509 CCJH.009 2. Close the Public Hearing and direct staff to re -notice a new hearing at a later date; or 3. Provide staff with alternative direction. Respectfully submitted, -ry Heiman mmunity Development Director COH.009 Approved for submission b , G Thomas P. Genovese, City Manager 0112. 510 T4ht 4 4Q" COUNCIL/RDA MEETING DATE: March 7, 2000 A Joint Public Hearing Between the Redevelopment Agency and the City of La Quinta to Consider a Resolution Approving and Authorizing Execution of a Purchase and Sale Agreement and Operating and Use Agreement by and Between the Redevelopment Agency and the La Quinta Historical Society for Acquisition of Property to be Operated as a Public Museum and Allowing the City to Loan Funds to the Redevelopment Agency to Acquire the Museum RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 3 Adopt a City Council Resolution approving the purchase of the La Quinta Historical Museum located at 77-855 Avenida Montezuma and a loan to the Agency from the General Fund to pay for property and closing costs, and appropriate $115,000 from the Redevelopment Agency Capital Project Fund No. 1 account number 405-902-853-000. FISCAL IMPLICATIONS: The Museum purchase would result in the expenditure of up to $1 1 5,000 to purchase the property and fund property survey and closing costs. The property purchase costs will be approximately $106,000, with the remaining $9,000 for site environmental surveys, a boundary survey and closing costs. The funds would be a $1 15,000 loan from the City to the Agency at a 10% simple interest rate with no specified repayment date. CHARTER CITY IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: In 1998, the La Quinta Historical Society purchased the property located at 77-855 Avenida Montezuma to establish permanent facilities for the La Quinta Historical Museum. The Society has not been able to raise sufficient revenue to fund property debt service and operations expenses, nor generate capital to fund 511. building and exhibit expansion activities. Both the City's economic development program and the Agency's redevelopment agenda call for the preservation and expansion of cultural facilities. The Society approached the City with the concept of Agency purchase of the museum property freeing capital for program and exhibit expansion. The proposed transaction would accomplish this purpose. Further, both the Redevelopment Plan and Implementation Plan for La Quinta Redevelopment Project Area No. 1 call for the preservation and expansion of cultural and public facilities in Project Area No. 1 . This transaction will preserve a cultural facility in Project Area No. 1 that serves the community and promotes visits to the La Quinta Village. The latter activity generates traffic for Village businesses. Sections 33445 and 33679 of the California Community Redevelopment Law provide that the Agency may purchase a public facility if no other reasonable means are available to the community. Further, the law provides that this transaction may only be approved after a public hearing to receive community input. The Joint Public Hearing is being held to solicit community input on the proposed Agency purchase and the proposed financing transaction. Agency funds are currently encumbered to fund other infrastructure and blight removal projects. To facilitate the property purchase, the City will loan the Agency $1 1 5,000 to cover approximately $106,000 in property purchase costs, and $9,000 in environmental survey and closing costs. The loan will be repaid from future Project No. 1 tax increment revenue. Attachment 1 to this report presents the Summary Report on this transaction. If the property purchase is approved, the Agency then proposes to contract with the Historical Society to operate and maintain the premises. Attachment 2 to this report presents the Operating and Use Agreement between the Agency and the Historical Society. In general, the Agreement runs for a one-year term with annual renewal provisions. The Historical Society's responsibilities include minimum hours of operation, staffing and janitorial services, utility costs, promotional activities, general liability and exhibit insurance, and offering educational programs. Agency responsibilities include interior and exterior building repairs, landscaping and parking lot maintenance, and securing liability and fire insurance. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution approving the purchase of the La Quinta Historical Museum located at 77-855 Avenida Montezuma, and a loan to the Agency to fund property purchase and closing costs, and appropriate $115,000 from the City Capital Project Fund number 405-902-853-000 to fund the Agency loan; or 512 002 2. Do not approve the purchase of the La Quinta Historical Society Museum and loan to the Redevelopment Agency to fund the purchase; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss Assistant City Manager Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Summary Report on Proposed Agency Purchase and Financing Transaction 2. Operating and Use Agreement between the Agency and the Historical Society 513 003 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING AND AUTHORIZING THE EXECUTION OF A PURCHASE AND SALE AGREEMENT BY AND BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND THE LA QUINTA HISTORICAL SOCIETY FOR ACQUISITION OF PROPERTY TO BE OPERATED AS A PUBLIC MUSEUM AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH WHEREAS, the La Quinta Redevelopment Agency (the "Agency") is engaged in activities necessary to carry out and implement the Redevelopment Plan (the "Redevelopment Plan") for La Quinta Redevelopment Project Area No. 1 (the "Project" or the "Project Area"); and, WHEREAS, one of the specified activities in the Redevelopment Plan is the assistance with rehabilitating or constructing certain public improvements including but not limited to cultural facility improvements; and, WHEREAS, the La Quinta Historical Society (the "Society") has established a historical museum open to the public (the "Museum") located at 77- 885 Calle Montezuma in Project Area No. 1; and, WHEREAS, the Agency finds that this public museum qualifies as a cultural facility pursuant to the Redevelopment Plan and that facility is in need of renovation and expansion in order to adequately address the needs of the community for preservation and education of the public of the area's historically significant artifacts; and, WHEREAS, pursuant to Health and Safety Code Section 33445, the City Council acting as the legislative body finds that the acquisition for rehabilitation and expansion of the Museum is of benefit to the Project Area and the immediate neighborhood of the Museum; that no other reasonable means of financing the acquisition and any subsequent improvements are available to the community; and that the payment of funds for the acquisition and subsequent improvement will assist in the elimination of one or more blighting conditions inside the project area; and, WHEREAS, the Agency has the ability to finance the acquisition over the long term but does not have the available funds immediately, and therefore it is necessary to borrow the required funds for the acquisition from the City pursuant to the same terms that the City and Agency have previously borrowed funds to support Agency projects pursuant to the Redevelopment Plan; and, 514 004 Resolution No. 2000- Purchase and Sale Agreement for Historical Society Museum WHEREAS, the Agency has noticed the time and place and has conducted a joint public hearing with the City pursuant to Health and Safety Code Section 33679 and has provided the information required including costs, purposes and finding of no alternative source of funding. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND AND RESOLVE AS FOLLOWS: Section 1. The above recitals are incorporated as true and correct findings by the City Council. Section 2. The Agency's purchase of the Museum pursuant to the Purchase and Sale Agreement is for fair market when taking into consideration the appraised amount and the benefit to the public in preserving the historical building and expanding its availability to the public. Section 3. The City shall lend the funds for the acquisition at the same 10% per annum interest rate and repayment terms as prior loans between the City and Agency. Section 4. The acquisition of the Museum is exempt under CEQA pursuant to Section 15325.Class 25(e) as it is an acquisition to preserve a historical resource. Prior to undertaking specific expansion of the Museum, additional environmental review will be conducted. Section 5. The Purchase and Sale Agreement and the Operating Agreement are approved for execution. Section 6. The City Clerk shall certify to the adoption of the Resolution in the manner required by law. 5 0 r 5 Resolution 2000- Purchase and Sale Agreement for Historical Society Museum PASSED, APPROVED AND ADOPTED THIS DAY OF March, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 516' 11I ATTACHMENT 1 SUMMARY REPORT OF THE PROPERTY PURCHASE AND FINANCIAL TRANSACTION BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA REDEVELOPMENT AGENCY REGARDING THE PURCHASE OF THE LA QUINTA HISTORICAL MUSEUM Introduction The La Quinta Redevelopment Agency is proposing to purchase the La Quinta Historical Museum from the La Quinta Historical Society. The purchase would be funded through a loan from the City of La Quinta, which would be repaid from future tax increment revenue. The Museum property is located at 77-885 Avenida Montezuma in the Village of La Quinta in La Quinta Redevelopment Project No. 1. This document serves as the Summary Report for the financial transaction and has been prepared pursuant to Sections 33445 and 33679 of the California Health and Safety Code. It summarizes the proposed transaction, its redevelopment purpose, and the estimated amount of taxes involved. Summary When Project No. 1 was established in 1983, Section 33032 of the California Health and Safety Code provided that a blighted area was one that was characterized by, among other things, the lack of public facilities.' One of the pervasive blighting conditions was the lack of infrastructure and public facilities to service the Village. A second was depreciated property values due to declining commercial activity. The Village was and is the historical commercial center of La Quinta. Since 1984, the Agency has been addressing the infrastructure deficiencies, and investing in public, recreation and cultural facilities that attract local residents and visitors alike. The La Quinta Historical Museum provides a facility that houses La Quinta's cultural heritage. In 1994 the Historical Society purchased the property to preserve a historic 1930's structure and to house a museum that focuses on local history. The Society, however, has not been able to raise sufficient funds to cover property debt service payments and operate and expand the facility. Agency acquisition of the La Quinta Historical Museum will ' AB 1290 later repealed section 33032. 517 1' s ensure that the Museum remains available to the public and will allow for the eventual renovation and expansion of the facility. This action will also facilitate one of the City's and the Agency's economic development objectives of supporting cultural activities that generate additional visits to the Village. Total purchase costs are estimated to be $115,000. Approximately $106,000 will fund the property purchase with the remaining $9,000 allocated to environmental and boundary surveys, and closing costs. The City proposes to lend $115,000 to the Agency to facilitate this transaction. Non -housing revenues generated by Redevelopment Project No. 1 will secure Agency repayment of principle and interest. The loan note features a 10% simple interest rate but does not have a repayment term. Assuming a 10-year term, the transaction's total cost is projected to be $298,280 -- $115,000 of principal and $183,280 of interest costs. Project No. 1 tax increment revenue is currently encumbered to support other blight removal initiatives including improvements to Jefferson Street, Village infrastructure improvements, and the Washington Street Bridge widening. Revenue projections indicate that the Agency will have sufficient funds to repay the City loan during the next 10 years, after these existing obligations are satisfied. City revenues are sufficient to fund this loan, but projections indicate potential operations and capital fund revenue shortfalls in the next three to five years. Section 33445 of the California Community Redevelopment Law authorizes the City and Agency to establish this transaction when no other reasonable funding means are available to the community. 518 nnq ATTACHMENT 2 OPERATING AND USE AGREEMENT THIS OPERATING AND USE AGREEMENT is made and entered into this day of February 2000, by and between the La Quinta Redevelopment Agency, a public entity, hereinafter referred to as the "Agency," and the La Quinta Historical Society, a nonprofit corporation herein referred to as the "Society." WHEREAS the Agency is in the process of acquiring certain Premises and improvements located at 77-885 Avenida Montezuma in the City of La Quinta ("City"), particularly described in Exhibit "A" attached hereto and incorporated herein by this reference (the "Premises") in Project Area No. 1 for the purposes of rehabilitating and ultimately expanding the Premises as a public museum pursuant to the authorization in the Redevelopment Plan for expenditures on cultural facilities; and WHEREAS the Agency desires that these properties be maintained as an historical museum by the Society; and WHEREAS it is contemplated that the Agency shall continue to own the Premises during all renovation and expansion construction phases and that the Society shall operate the facility in cooperation with the Agency pursuant to the terms of this Agreement; and WHEREAS the Society has operated the site previously and sponsored related programs since February 13, 1994; 519 1 010 NOW THEREFORE the parties hereto agree as follows: 1. TERM This Agreement shall be for a term of one (1) year, commencing on March 15, 2000 and terminating on March 14, 2001. 2. RENEWAL This Agreement shall be automatically renewed each year unless either party gives a minimum of thirty (30) days written notice of intent to terminate. 3. RESPONSIBILITIES OF THE LA QUINTA HISTORICAL SOCIETY During the term of this Agreement, the Society shall provide the resources necessary to: a. Operate the Historical Society Museum free of charge to the public a minimum of twenty-seven (27) hours per week for public visits from October through May of each year (hours of operation: Wednesday — Saturday, 10:00 a.m. — 4:00 p.m., Sunday, 1:00 — 4:00 p.m.) and a minimum of 12 hours for public visits during June and September (hours of operation: Friday -Sunday, 10:00 a.m. — 2:00 p.m. b. Provide all necessary indoor staffing and janitorial services; 2 520 011 C. Secure and display significant historic collections of photographs, furniture, books and other materials which accurately portray the historic development of the City of La Quinta and the Coachella Valley; d. Promote the public use of these facilities through local and appropriate regional media; e. Provide general liability insurance and exhibit insurance to the satisfaction of the Agency; f. Provide educational programs such as speakers and field trips for students and adults; g. Pay for all utility costs associated with operation of museum and grounds (e.g. water, phone, electric, sewer, cable television, gas). 4. RESPONSIBILITIES OF THE AGENCY During the term of this Agreement, the Agency, through its appropriate agencies, shall provide the resources necessary to: a. Repair interior and exterior damage and/or breakage to said Premises and structural contents thereof (not to include damage to exhibit materials); b. Provide maintenance of Premises including landscaping and parking lot areas; 3 521 012 C. Secure fire and property liability insurance or self-insurance. The property insurance shall not include coverage for the exhibit materials. 5. USE OF PREMISES The Premises shall be used for no other purpose than display of historic collections, administration of education programs and Society sponsorship of meetings for fundraising or to conduct official Society meetings, and to support operation of the museum and its goals without the written consent of Agency, and Society shall not allow the facility to be used by any other individual, group or organization for any purpose without express written consent of Agency. The use and operation of the Premises by the Society shall be in accordance with all ordinances, resolutions, rules, regulations and laws of the City of La Quinta and' any Federal, State or local governmental agency of competent jurisdiction. 6. ALTERATIONS Society agrees'not to make or allow to be made any change, alteration or addition to or in any of the Premises or improvements without first obtaining written consent of Agency. All such alterations shall be made by Society at its own expense and Agency shall be held harmless from any costs or liens as a result of such alterations or improvements. rd 522 013 7. CONTRACT ADMINISTRATION The individual from the Society designated to be the principal and representative for performance pursuant to this Agreement is: Its President or his/her designee. The officer of the Agency in charge of administering this Agreement is: City Manager or his designee. 8. TERMINATION After the initial one (1) year term, this Agreement may be terminated at any time by either party, with or without cause upon thirty (30) days written notice. 9. ACCESS Agents of the Agency or City may enter the Premises at any and all times for the conduct of municipal business or to inspect the Premises for compliance with the municipal code and other applicable laws, or in response to an emergency situation that imperils life, limb or property. 10. INDEPENDENT CONTRACTOR Neither the Agency nor any of its employees shall have any control over the manner, mode or means by which Society, its agents, or employees, perform the services required herein, except as otherwise 523 5 014 set forth. Society shall perform all services required herein as an independent contractor with only such obligations as are consistent with that role. Society shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of the Agency. 11. INDEMNIFICATION The Society shall defend, indemnify and hold harmless the Agency and the City, its officers, employees, representatives and agents, from and against any and all attorneys' fees for injury to or death of person(s), for damage to property (including property owned by the Agency) and for errors and omissions committed by Society, its officers, employees, and agents, arising directly out of or related to Society's performance under this Agreement, except to the extent of such loss as may be caused by Agency's or the City's own negligence or that of its officers or employees. 12. CALIFORNIA LAW This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Society covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 0 524 015 13. CONFLICT OF INTEREST No officer or employee of the Agency shall have any personal interest, direct or indirect, in the Agreement nor shall such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Society warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 14. COVENANT AGAINST DISCRIMINATION Society covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Society shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 15. INTEGRATED AGREEMENT This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 525 016 16. AMENDMENT This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 17. SEVERABILITY In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 18. AUTHORITY The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 19. SUCCESSORS AND ASSIGNS All provisions of this Agreement are binding upon any successors, assigns and representatives of the parties hereto and inure to the benefit of any successors and assigns of the parties hereto. 526' 8 017 IN WITNESS WHEREOF the parties have executed this Agreement on the day and year first written above. ATTEST: M Agency Secretary APPROVED AS TO FORM: LA QUINTA REDEVELOPMENT AGENCY Executive Director Dawn C. Honeywell, Agency Counsel/City Attorney REVIEWED AND APPROVED: By: ,w President, La Quinta Historical Society \\LAQUINTA\VOL1\SHARED\citymgr\BRITT\0PERATING AND USE AGREEMENT.doc 527 E , *-------------------------- : Metroscan / Riverside •----------------------------* Owner :La Quinta Historical Society Parcel :773 101 001 Site :77885 Avenida Montezuma La Quinta 92253 Xfered :04/08/1998 Mail :PO Box 1283 La Quinta Ca 92253 Price :$150,OOO Full Use :C05 Off,General Office Buildings OwnerPh . Plat :Santa Carmelita At Vale La Quinta No 14 MapGrid :849 F7 Bedrm: BthF3H: / / Bldg SF: YB: Pool:No Ac: *-------------------------- Metroscan / Riverside •----------------------------* Owner :La Quinta Historical Society Parcel :773 101 002 Site :*No Site Address* Xfered :04/08/1998 Mail :PO Box 1283 La Quinta Ca 92253 Price :$150,000 Full Use :C24 Vacant,Commercial Land OwnerPh Plat :Santa Carmelita At Vale La Quinta No 14 MapGrid Bedrm: BthF3H: / / Bldg SF: YB: Pool:No Ac: *---------- ---------------- : Metroscan / Riverside •----------------------------* Owner :La Quinta Historical Society Parcel :773 101 003 Site :*No Site Address* Xfered :04/08/1998 Mail :PO Box 1283 La Quinta Ca 92253 Price :$150,000 Full Use :C24 Vacant,Commercial Land OwnerPh . Plat :Santa Carmelita At Vale La Quinta No 14 MapGrid . Bedrm: BthF3H: / / Bldg SF: YB: Pool:No Ac: EXHIBIT A 528 The Information Provided Is Deemed Reliable, But Is Not Guaranteed. 0 v N ct I I N > � 1[ O •f x My. Z g / O � / � / h M 0 d0/N3Ad A qyl Q� ++ el �•I � w 10 el VO/N3AY — - • O f � / ° <b O= O O ® M O @ @ r fy i O O \ O O O © O , � e N \ O\ q � e q • / 9 sl W71'T / 4 ` Z•6ac i O tic Q \ M I O ` • N � O iC q NF ' VZOO M— 1. W F- //F—� V W c• a J Q 0 i VO/N3Ad -AW74, —� eg •r r gob U J O O O % r 079 V b ee e■ o o o•e VO/N3AV o 0 h� O m m 7 2 0 0 J 0 2 Q 0 y O� O F �Oti� V toe hhJN1 �p NaNb� o� h o 529 w4 w � T4ht 4 s(A Q" COUNCIL/RDA MEETING DATE: March 7, 2000 Joint Public Hearing Between the City Council and Redevelopment Agency to Consider an Amendment to Two Affordable Housing Agreements By and Between the La Quinta Redevelopment Agency and Catellus Residential Group for the Property Located at the Northwest Corner of Jefferson Street and 48t" Avenue. Applicant: Catellus Residential Group RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: A Staff continues to work with Catellus Residential Group on the proposed changes to the Housing Agreements. At this time these changes have not been finalized, therefore, staff and Catellus are requesting a continuance to the Council meeting of April 4, 2000. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Continue the public hearing to April 4, 2000; or 2. Provide staff with alternative direction. Respectfully sAmitted, brry He man ommunity Development Director A rov d for Sub ' sion, Thomas P. Genovese, City Manager C:\Mv Documents\WPDOCS\ccih AHA Cat.wpd 530