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2000 03 21 CCCALL TO ORDER c&t,, 4 4 Q" City Council Agendas are now Available on the City's Web Page @ WWW.la-quinta. org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting March 21. 2000 - 2:00 P.M. Beginning Res. No. 2000-24 Ord. No. 341 a. Pledge of Allegiance b. Roll Call Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(C) - ONE POTENTIAL LITIGATION CASE. NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. RECONVENE AT 3:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. 001 CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF MARCH 7, 2000. ANNOUNCEMENTS PRESENTATIONS 1. PRESENTATION OF PROCLAMATION CELEBRATING THE LA QUINTA CHAMBER OF COMMERCE 50TH ANNIVERSARY. 2. PRESENTATION OF PROCLAMATION HONORING THE VALLEY'S PROMISE DAY, MARCH 20, 2000. WRITTEN CORRESPONDENCE - None CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1 . APPROVAL OF DEMAND REGISTER DATED MARCH 21, 2000. 2. TRANSMITTAL OF TREASURER'S REPORT DATED JANUARY 31, 2000. 3. APPROVAL OF A REQUEST BY THE BUILDING INDUSTRY ASSOCIATION (BIA) TO UTILIZE THE STUDY SESSION ROOM ON MONDAY, APRIL 3, 2000, 8:00 A.M. TO 10:00 A.M. 4. DENIAL OF CLAIM FOR DAMAGES FILED BY MARTY D. COOK, DATE OF LOSS JANUARY 11, 2000. 5. APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28447, RJT HOMES, LLC. 6. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 29306, RANCHO LA QUINTA, TD DESERT DEVELOPMENT. 7. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 23773-5, STARLIGHT T-CCC, LLC. 8. ADOPTION OF A RESOLUTION APPROVING A STREET CLOSURE PERMIT FOR THE ANNUAL GREATER COACHELLA VALLEY SOAP BOX DERBY TO BE HELD APRIL 8, 2000, ON AVENIDA BERMUDAS. 9. APPROVAL OF AN AWARD OF CONTRACT FOR PROJECT NO. 99-12, FISCAL YEAR 1999/2000 CITYWIDE SLURRY SEAL/RE-STRIPING PROGRAM. Page 2 002 BUSINESS SESSION CONSIDERATION OF A PROFESSIONAL SERVICES CONTRACT WITH GREENWOOD AND ASSOCIATES TO PREPARE GUIDELINES FOR CURATOR SERVICES OF ARCHAEOLOGICAL RESOURCES AND CONSULTANT SERVICES IN AN AMOUNT NOT TO EXCEED $10,000. A. MINUTE ORDER ACTION. STUDY SESSION REPORTS AND INFORMATIONAL ITEMS 1. CVAG COMMITTEE REPORTS 2. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (SNIFF) 3 C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 4. C.V. MOUNTAINS CONSERVANCY (SNIFF) 5. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 6. LEAGUE OF CALIFORNIA CITIES COMMITTEES 7. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) 8. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) 9 PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 10. RIVERSIDE COUNTY LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) 1 1 . RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 13. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 14. COMMUNITY SERVICES COMMISSION MEETING MINUTES FOR FEBRUARY 14, 2000. 15. CULTURAL ARTS COMMISSION MEETING MINUTES FOR FEBRUARY 10, 2000. 16. INVESTMENT ADVISORY BOARD MINUTES FOR FEBRUARY 9, 2000. 17. PLANNING COMMISSION MINUTES FOR JANUARY 25, FEBRUARY 8 AND FEBRUARY 22, 2000. 18. ARCHITECTURAL LANDSCAPE REVIEW COMMITTEE MINUTES FOR FEBRUARY 2, 2000, AND DRAFT MINUTES FOR MARCH 1, 2000. 19. HISTORIC PRESERVATION COMMISSION MINUTES FOR JANUARY 6, 2000. DEPARTMENT REPORTS 1 . CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS B. MEETING SCHEDULE FOR JOINT CITY COUNCIL/COMMISSION MEETING(S) 4. BUILDING AND SAFETY DIRECTOR A. MONTHLY REPORT FOR FEBRUARY 2000 5. COMMUNITY DEVELOPMENT DIRECTOR A. MONTHLY REPORT FOR FEBRUARY 2000 6. COMMUNITY SERVICES DIRECTOR A. MONTHLY REPORT FOR FEBRUARY 2000 B. ANNUAL REPORT FOR THE FRITZ BURNS POOL BY THE COACHELLA VALLEY RECREATION AND PARK DISTRICT 7. FINANCE DIRECTOR A. REVENUE AND EXPENDITURES REPORT DATED JANUARY 31, 2000 Page 3 003 8. PUBLIC WORKS DIRECTOR A. MONTHLY REPORT FOR FEBRUARY 2000 9. POLICE CHIEF A. MONTHLY REPORT FOR FEBRUARY, 2000 B. STATUS REPORT REGARDING THE ADDITION OF A MOTOR OFFICER TO THE CITY'S TRAFFIC TEAM 10. BATTALION CHIEF MAYOR AND COUNCIL MEMBERS' ITEMS CONSIDERATION OF NEW P.A. SYSTEM FOR COURTYARD - COUNCIL MEMBER PERKINS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. PRESENTATIONS PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PUBLIC HEARINGS PUBLIC HEARING ON THE FORMATION OF ASSESSMENT DISTRICT 2000-01 (PHASE VI IMPROVEMENTS) TO FUND PUBLIC SEWERS IN THE VILLAGE COMMERCIAL AREA, THE COVE AREA, WESTWARD HO, AND SAGEBRUSH, BOTTLEBRUSH, AND SAGUARO AND CONSTRUCTION OF A PERIMETER WALL FRONTING WASHINGTON STREET AT SAGEBRUSH, BOTTLEBRUSH AND SAGUARO. A. MINUTE ORDER ACTION. 2. PUBLIC HEARING ON TRACT 27519, REVISION NO. 2, TO ELIMINATE A CONDITION OF APPROVAL REQUIRING EXISTING EUCALYPTUS TREES TO REMAIN ON SINGLE FAMILY LOTS 38-42 AND AMEND THE FINAL MAP TO ELIMINATE A CITY LANDSCAPE EASEMENT FROM A 70-FOOT LOT SINGLE FAMILY SUBDIVISION (ALISO DEL REY) LOCATED ON THE EAST SIDE OF DUNE PALMS ROAD AND SOUTH OF DESERT STREAM DRIVE. APPLICANT: CENTURY CROWELL COMMUNITIES. A. RESOLUTION ADOPTION. 3. PUBLIC HEARING ON TENTATIVE TRACT 29657, A REQUEST TO SUBDIVIDE 58 SINGLE FAMILY LOTS, STREET LOTS, A COMMON AREA LOT, AND A GOLF COURSE LOT TO ADJUST EXISTING LOT LINES AND PROVIDE GATED ENTRIES ON MEDALLIST DRIVE AND NATIONAL DRIVE, BETWEEN KINGSTON HEATH AND TIBURON DRIVE, WITHIN THE NORMAN COURSE. APPLICANT NORMAN ESTATES II, LLC. A. RESOLUTION ADOPTION. J Page 4 4. CONSIDERATION OF AN AMENDMENT TO CHAPTER 9.50, SECTION 9.50.020 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO RESIDENTIAL DEVELOPMENT STANDARDS (HEIGHT LIMITS AND SETBACKS) NEAR IMAGE CORRIDORS. A. READ BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B. INTRODUCE ORDINANCE. ADJOURNMENT DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of March 21, 2000 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros., 78-630 Highway 111, on Friday, March 17, 2000. DATED: March 17, 2000 JUNE S. GREEK, CMC/AAE City Clerk, City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 005 Page 5. Tjht 4 .fwQ" COUNCIL/RDA MEETING DATE: MARCH 21, 2000 ITEM TITLE: Demand Register Dated March 21, 2000 RECOMMENDATION BACKGROUND: Prepaid Warrants: 40338 - 403691 40370 - 40380) 40381 - 403851 40386 - 40392) 40393 - 4039611 40397 - 404001 Auto Mall Cks) Wire Transfers) P/R 4520 - 46961 P/R Tax Transfers; Payable Warrants: 40401 - 405531 FISCAL IMPLICATIONS: Demand of Cash - City Approve Demand Register Dated March 21, 2000 4 fl ohn . Falconer, FinaDirector 62,245.00 45,816.99 21,864.50 4,740.95 8,131.94 4,995.00 204,419.05 24,888.65 93,223.39 24,858.25 CITY DEMANDS 607,012.27 RDA DEMANDS $1,102,195.99 $1,067,822.02 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING $1,067,822.02 34,373.97 $1,102,195.99 CITY OF LA QUINTA AUTO MALL BANK ACCOUNT TRANSACTIONS 12/1/99 - 1/26/00 CHECK # 1019 VOID 1020 NICKERSON, DIERCKS & ASSOC $4,752.00 1021 STAMKO DEVELOPMENT $199,667.05 TOTAL TRANSACTIONS $204,419.05 007 CITY OF LA QUINTA BANK TRANSACTIONS 3/1/00 - 3/16/00 3/3/00 WIRE TRANSFER - DEFERRED COMP $5,404.65 3/3/00 WIRE TRANSFER - PERS $13,409.68 3/3/00 WIRE TRANSFER - CREDIT UNION $6,074.32 TOTAL WIRE TRANSFERS OUT $24,888.65 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:31AM 03/16/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 40401 03/16/00 &01032 RUSTY BATES 45.00 40402 03/16/00 &01033 CAPSTONES GOLF WEST LLC 2250.00 40403 03/16/00 &01034 JIM FREER 45.00 40404 03/16/00 &01035 BOB LEON 45.00 40405 03/16/00 &01036 MURR & LYNDA INC 186.00 40406 03/16/00 &01037 JO NELSON 45.00 40407 03/16/00 &01038 STU PARRY 45.00 40408 03/16/00 &01039 SUDHAKAR CO INC 5.00 40409 03/16/00 &01040 ZENY CIESLIKOWSKI 15.00 40410 03/16/00 &01041 BARBARA ANDRIK 20.00 40411 03/16/00 &01042 HAROLD FRAZIER 100.00 40412 0.3/16/00 &01043 JUANITA LA RUE 70.00 40413 03/16/00 AlRO01 A-1 RENTS 11.80 40414 03/16/00 ABLO01 ABLE RIBBON TECH 238.98 40415 03/16/00 ACE010 ACE HARDWARE 1370.02 40416 03/16/00 AFA100 B LUND DBA A FAMILY PAINT 4600.00 40417 03/16/00 ALC050 BOB ALCALA 161.00 40418 03/16/00 AME050 AMERICAN PUBLIC WORKS ASC 100.00 40419 03/16/00 AME200 AMERIPRIDE UNIFORM SVCS 97.99 40420 03/16/00 AND050 ANDY'S AUTO REPAIR 40.00 40421 03/16/00 ARC100 ARCH 46.46 40422 03/16/00 ARRO10 ARROW PRINTING COMPANY 1324.90 40423 03/16/00 ASCO01 A & S COFFEE SERVICE 242.00 40424 03/16/00 ATC010 ATCO MANUFACTURING CO 313.50 40425 03/16/00 AT0010 A TO Z PARTY RENTALS 75.28 40426 03/16/00 ATT075 AT&T WIRELESS SERVICES 487.72 40427 03/16/00 AUT030 AUTOMATED TELECOM 1549.98 40428 03/16/00 BEI050 R BEIN, W FROST & ASSOC 13115.49 40429 03/16/00 BOG100 SHARON BOGAN 347.20 40430 03/16/00 CAD010 CADET UNIFORM SUPPLY 538.63 40431 03/16/00 CAL032 CA PARKS & REC SOC DST XI 120.00 40432 03/16/00 CAM050 CAMPBELL ENTERPRISES 51.47 40433 03/16/00 CAP050 ROSMARY CAPUTO 324.80 40434 03/16/00 CAT100 CATELLUS RESIDENTIAL 120227.05 40435 03/16/00 CDW050 CDW GOVERNMENT INC 1332.87 40436 03/16/00 CEN050 CENTURY CROWELL 2750.00 40437 03/16/00 CLA030 GEORGIA CLARKE 42.00 40438 03/16/00 COM015 COMPUTER U LEARNING CENTR 637.50 40439 03/16/00 COM030 COMSERCO 216.58 40440 03/16/00 COM040 COMMERCIAL LIGHTING IND 905.10 40441 03/16/00 CON010 CONRAD & ASSOCIATES 5575.00 40442 03/16/00 COO100 COOLEY CONSTRUCTION INC 1666.67 40443 03/16/00 DAN100 JIM DAN D, LLC 3000.00 40444 03/16/00 DES010 DESERT BUSINESS MACHINES 591.94 40445 03/16/00 DESO40 DESERT JANITOR SERVICE 4278.50 40446 03/16/00 DES051 DESERT SANDS UNIFIED SCHL 137.50 40447 03/16/00 DES060 DESERT SUN PUBLISHING CO 3509.64 E ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:31AM 03/16/00 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 40448 03/16/00 DES065 DESERT TEMPS INC 2900.21 40449 03/16/00 DOU200 LES DOUGLAS 275.10 40450 03/16/00 DRU100 DRUMMOND AMERICAN CORP 412.97 40451 03/16/00 ECO010 E C SEWER SVC INC 518.00 40452 03/16/00 EVA050 DAVID EVANS & ASSOC INC 7245.43 40453 03/16/00 FOL100 FOLD -A -GOAL 90.09 40454 03/16/00 FRA150 FRANK STEIN NOVELTY CO 420.27 40455 03/16/00 GAR005 GARNER IMPLEMENT CO 862.96 40456 03/16/00 GAS010 GASCARD INC 61.42 40457 03/16/00 GCS010 GCS WESTERN POWER & EQUIP 94.36 40458 03/16/00 GE0010 GEORGE'S GOODYEAR 116.71 40459 03/16/00 GRA010 GRANITE CONSTRUCTION CO 10039.10 40460 03/16/00 GRE100 JUNE S GREEK 2525.00 40461 03/16/00 GUM050 BRAD GUMMER 157.50 40462 03/16/00 HAR100 JOHN HARDCASTLE 176.00 40463 03/16/00 HEG050 JIM HEGGE 1820.00 40464 03/16/00 HIG010 HIGH TECH IRRIGATION INC 150.48 40465 03/16/00 HIN010 HINDERLITER, DE LLAMAS 975.00 40466 03/16/00 HOL030 HOLMES & NARVER.INC 18776.76 40467 03/16/00 HOM030 HOME DEPOT 1604.76 40468 03/16/00 HON050 DAWN C HONEYWELL 12713.51 40469 03/16/00 H00050 FAYE HOOPER 100.00 40470 03/16/00 ICIO55 ICI DULUX PAINT CENTERS 260.11 40471 03/16/00 IMPO10 IMPERIAL IRRIGATION DIST 5040.54 40472 03/16/00 IND030 INDIO SHOE STORE INC 199.34 40473 03/16/00 INL200 INLAND POWER EQUIPMENT CO 191.95 40474 03/16/00 INT015 INTERNATIONAL CONFERENCE 16.75 40475 03/16/00 JAC200 JACOBSSON ENGINEERING INC 7399.00 40476 03/16/00 JAS100 JAS PACIFIC 10508.00 40477 03/16/00 JPRO10 JP REPROGRAPHICS 957.10 40478 03/16/00 KEL010• KE LY SERVICES INC 2148.55 40479 03/16/00 KIN100 KI ER/GOODSELL ADVERTISNG 689.29 40480 03/16/00 KIV100 KEIKO KIVRIZIS 206.50 40481 03/16/00 KRI100 BR CE KRIBBS CONSTRUCTION 5425.00 40482 03/16/00 KSL052 KSI DESERT RESORTS INC 133950.00 40483 03/16/00 LAQ005 LA QUINTA AYSO 300.00 40484 03/16/00 LAQ100 LA QUINTA VOLUNTEER FIRE 293.75 40485 03/16/00 LAS050 LASER TEC 103.96 40486 03/16/00 LAS200 LA SALLE LIGHTING SERVICE 480.00 40487 03/16/00 LIV050 LIVING DESERT RESERVE 54.41 40488 03/16/00 LOS050 LOS ANGELES TIMES 49.68 40489 03/16/00 LUN050 LU DEEN PACIFIC CORP 32796.99 40490 03/16/00 MOM100 MO 'S GAS STATION 1005.94 40491 03/16/00 MUN010 MU I FINANCIAL SERV INC 18705.28 40492 03/16/00 NAT031 NA IONAL RECREATION/PARK 80.00 40493 03/16/00 NAW010 RO NAWROCKI 500.00 40494 03/16/00 NEX010 NE TEL COMMUNICATIONS 2136.96 40495 03/16/00 NIC100 NI KERSON, DIERCKS & ASSC 8272.50 40496 03/16/00 OFF005 OF ICE DEPOT INC 161.59 010 9 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:31AM 03/16/00 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 40497 03/16/00 OKS100 JACK OKSNEE 42.00 40498 03/16/00 OLI100 OLINN MESSAGE CENTER 79.44 40499 03/16/00 OUT100 OUTDOOR SERVICES INC 100.00 40500 03/16/00 OWE020 OWEN & BRADLEY 907.20 40501 03/16/00 PAG100 PAGING NETWORK SAN DIEGO 50.39 40502 03/16/00 PER100 PERSONAL TOUCH MOBILE 40.00 40503 03/16/00 PRE015 THE PRESS -ENTERPRISE CO 896.23 40504 03/16/00 PRI020 THE PRINTING PLACE 137.92 40505 03/16/00 PROO10 PROTECTON SERVICE IND 248.04 40506 03/16/00 PSI050 PSI ENVIRON GEOTECH CONS 756.00 40507 03/16/00 RAD050 RADIO SHACK 223.91 40508 03/16/00 RAL050 RALPHS GROCERY CO 193.90 40509 03/16/00 RAN040 RANDAL'S PLUMBING 159.37 40510 03/16/00 RAS020 RASA - ERIC NELSON 490.00 40511 03/16/00 REL100 RELIANT FUND-RAISING 63.50 40512 03/16/00 REY050 ELAINE REYNOLDS 20.00 40513 03/16/00 RIV083 RIV CNTY INFORMATION 420.00 40514 03/16/00 RIV100 RIVERSIDE COUNTY SHERIFFS 2098.81 40515 03/16/00 RUT050 RUTAN & TUCKER 26171.94 40516 03/16/00 SAL050 DAVID SALES 225.00 40517 03/16/00 SAX100 SAXON ENGINEERING SERVICE 10955.00 40518 03/16/00 SEC050 SECURITY LINK/AMERITECH 108.21 40519 03/16/00 SEN100 SENIOR TV 262.50 40520 03/16/00 SHAO10 SHADOW PALMS GARDENING 150.00 40521 03/16/00 SIE020 SIERRA DIGITAL INC 1066.73 40522 03/16/00 SIM025 SIMON MOTORS INC 25564.41 40523 03/16/00 SKY200 SKYTEL .15.45 40524 03/16/00 SMA010 SMART & FINAL 114.75 40525 03/16/00 SMI010 MARILYN SMITH 51.55 40526 03/16/00 SM0010 DONNALDA SMOLENS 289.00 40527 03/16/00 SOU007 SOUTHWEST NETWORKS, INC 8748.68 40528 03/16/00 SOU010 SOUTHERN CALIF GAS CO 857.61 40529 03/16/00 SPE060 JIM SPENCER FLOOR COVERIN 288.00 40530 03/16/00 SPRO10 SPRINT 668.83 40531 03/16/00 STA010 STAMKO DEVELOPMENT 17000.00 40532 03/16/00 STA050 STAPLES 704.36 40533 03/16/00 SUN075 SUNLINE TRANSIT AGENCY 495.00 40534 03/16/00 SZE100 SHARON SZESNY 426.30 40535 03/16/00 TER100 TERRA NOVA PLANNING & 1167.40 40536 03/16/00 TKDO10 T.K.D. ASSOCIATES INC 6235.47 40537 03/16/00 TOP010 TOPS'N BARRICADES INC 244.97 40538 03/16/00 TRA020 TRANSAMERICA INTELLITECH 140.74• 40539 03/16/00 TRIO10 TRI LAKE CONSULTANTS INC 25176.00 40540 03/16/00 TTI100 TTI NATIONAL INC 7.72 40541 03/16/00 ULT100 ULTIMATE INTERNET ACC INC 20.00 40542 03/16/00 UND010 UNDERGROUND SERVICE ALERT 275.00 40543 03/16/00 UNIO04 UNITED STATES POSTAL SVC 3000.00 40544 03/16/00 USF100 US FILTER DISTRIBUTION 7.40 40545 03/16/00 USO100 US OFFICE PRODUCTS 579.77 011 0 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:31AM 03/16/00 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 40546 03/16/00 VAN020 DENNIS VAN BUSKIRK 140.00 40547 03/16/00 VER050 FREDRICO VERDUGO 200.00 40548 03/16/00 VON010 VON'S C/O SAFEWAY INC 34.71 40549 03/16/00 WAL010 WAL MART STORES INC 68.75 40550 03/16/00 WEB100 BONNIE WEBER 1274.00 40551 03/16/00 WES020 WEST GROUP 139.00 40552 03/16/00 WES085 WESTERN WOOD PRODUCTS ASC 43.92 40553 03/16/00 WHE050 WHEELER'S 300.00 CHECK TOTAL 607,012.27 012 h z 0 0 m o w E o 0 0 0 0 D\ 0 0 0 0 0 0 0 d` rn n en � m E E E E. H E. El H E. El W d N 0 0 0 0 0 o O O o o O o 0 o o �n !T ut d d W ry r1 rl a^ �yafi N W O O O O O O O O O O O O O O O O O O O O O O u+ Q o 10 W vi w vi o 0 O W N N O N O 0 > O N W W N w a WWa Hp in P q Ep 0 coH H W y % v� j cp ya p pE j u� u a 4 u F �t u F 4 m H F x F F iC a u a u w m w a w W. z z z S g g 8K. 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H H S 7 a S a S m H H u m z w m w z w a� z a w E z (� a w z a w a s w .a a a m s ap'� .a a a m s a .a a a w a a a w(y]I a a �a ary Wo > > > W H > fl� PIq 04 [ (� rR w a, H m m m m m m m m m m m m m H m m rJ W m m Ill m m r r r•1 N lD Pl O 0 O o O r O O O In Vl -0 O 1p 0 0 a -0m w N INID L 1 Ill d' N rl INxx m w - m �'1 .i 10 O1 j xm Cmcc � o H i+4 a N m o 0 0 0 0 0 0 0 0 0 0 0 o n a m w cQ i p o w F a 0 In o r o O 0 r r o r r O o 0 0 N rn o W O IT O a O 0 O o O O O O Ol m O as i o n o m o w m o o w m w m o m m m w o 0 0 o n vl o Ol ON I(1 Pl Ol 01 n z o o r o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cam.• m to O r r r r r r Nl r V r r f1 r r ri r .-1 r r- .-1 ,o N In r•f r N � Vl Vl �fl Ill O In In Ill 0 Ln Il) Ili � In Vl Ifl In Vl Ill Ifl Ifl Ill OCi u rc .-i 0 .-I 0 .-, 0 0 .i 0 - 0 - 0 - 0 ,-A 0 - 0 - 0 .-1 0 �-1 0 - 0 - 0 - 0 .-1 0 r-1 o r1 0 rl 0 U z H u a H a W ya w u > a o H u z n I[ay w z a w > a w a F O a m 5 a F u 5 o u a 0 u o 0 u 0 0 G 0 0 u 5 o u 0 o u 0 0 u 5 0 u 0 0 u 0 0 u 0 0 u o o iG m 8 D 3W Q 7• H 0 z E Z m 0 o a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 a a 0 04 a 0 a a 0 s a 5 RI za' Fu > {ryy d1 `a H a a o OR w H m w a [�., C' w u H w u H w w u H w u H w w u H w w u H w w u H w w u H w u H w u H w w u H w u M w u H w > H a o V m w E. 0 1N-, C. 0 0 O O O O 0 0 O 0 0 O o W w 7 0 O i- U U 4 H U o0 ti El 0 O 0 .r O 0 2 o O 4 o O 7 O O .-I > o O - > O O .-I > o O .i > 0 O 8 m 5 0 O - m O 0 O - m O 0 O a m > 0 O m > 0 O m > 0 O a > 0 O > 0 N O 2 > 0 Oa > 0 ZOO > 031 26 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40397 03/09/00 BOY075 BOYS & GIRLS CLUB OF 40398 03/09/00 DES005 DESERT BEAUTIFUL 40399 03/09/00 KRI100 BRUCE KRIBBS CONSTRUCTION 40400 03/09/00 RIV041 RIV CNTY DIST ATTORNEY'S CHECK TOTAL 3:23PM 03/09/00 PAGE 1 PAYMENT AMOUNT 032 1300.00 15.00 2680.00 1000.00 4,995.00 27 z 0 O O � � O W F a a r 0 0 0 0 0 i O m O rl N e-1 a 0 0 0 0 0 0 0 0 w o u E+ 0 0 w M O n + z aD 0 0 O eM� N U z i 0 W M a ❑ E+ W w o E+ F F a F z F z a x m a a S 0 PHG m 0 W 8 U S F ul o o > > > co a a u w w u o a > mTC H ❑ H H z Z ❑ 4 a .t m w m a o o w F a o 0 0 0 w 0 0 0 0 0 0 0 0 z Z w LD z IS a 0 o Ori N e} N ¢ 0 0 0 0 z o m �H1 � U w n O E 0 m m Ln .o] O 4 ay U H U F m `n a a a a m o .-Iz L9 m a w F 14 z a s o o a En z m ❑ m a z o In o O r O O C O H d U m O a a Q a w 033 w ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40393 03/08/00 BEA010 BEACHSIDE CAFE 40394 03/08/00 CAL035 CAL PRESERVATION FOUNDATN 40395 03/08/00 CRM100 CRM TECH 40396 03/08/00 PET005 CASH/PETTY CASH CHECK TOTAL 3:33PM 03/08/00 PAGE 1 PAYMENT AMOUNT 176.94 430.00 7425.00 100.00 8,131.94 034' 29 z O O CD CD O 0 m H E F E a a m N [-i d O� o o 0 O 0 O E z LO O in 0 0 r n N o a g r a �t d o 0 0 rn o 0 0 UD O n U O n. 0 r+ z n H W S U µW w cn z En w c a a m .a [� c�1 F �d H z o aQ u �+ �+ a w zS F a w z a ao a w a a 8 w 0 0 W 0 ~ rn z w F > z > U > g > En 0 + U O U a S x U w w U W H O a N H O i--i z n a a m W m a o o w E a O 0 0 0 Wm 0 0 0 0 r r N o+ z m O d 1O \D w N H Z v O O 0 O O O .+ d O O U U w y O O O O z z z 0 O O O z w [Wy H ; O7 U ¢ W H W a W O H 0 W U W N a w a °� ° Fd a w a a w on u u u H p (z7 > O v O n + n O 0 O Y El O Ou a a .+ O U H t U W fA U U W W i� 035 30 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40386 03/07/00 ANC050 ANCHOVIES 40387 03/07/00 CAL035 CAL PRESERVATION FOUNDATN 40388 03/07/00 GTE010 GTE CALIFORNIA 40389 03/07/00 NOR015 NORTH AMERICAN MORTGAGE 40390 03/07/00 PET005 CASH/PETTY CASH 40391 03/07/00 ZAV100 JUAN ZAVALA & MARIBEL 40392 03/07/00 ZAV101 JUAN ZAVALA & MARIBEL CHECK TOTAL 4:18PM 03/07/00 PAGE 1 PAYMENT AMOUNT 120.83 450.00 2860.12 360.00 150.00 400.00 400.00 4,740.95 036 31 .-. �D N r .� m a u• Z O O E a a N y O O O In O O On m p O O m N O O d r m t•f rl V d N sP Or O m O •.+ O O O 0 0 0 o x o z o z o ID LD �+ Z wW v a v .-I O �' m N m x ( Jofo H F H W 4i d H H H H Ed-' w F a H H F a g Lti O H P 3 W a W 0 o o z o z 0 0 0 U�1 0 �a o w n w O w z u W zz f� w z W w µz7 z 0 z 0 z o Z HHH > 2> O O> d> i> w O 5 O G4 0 j U w w m r W W cw WO c4 U W > m r d d m v e z >pQ oo H Z ID ID � H d a z Z d m w m a o0 F w a o 0 0 0 0 0 p 0 �a o 0 0 0 0 0 0 0 0 0 m o 0 0 0 0 0 z n 10 n 1D n 1D w lD ID ID a m D+ ID m O m m p O O In I() m O m 10 m w u o 0 0 0 0 0 Z ,pFy w Z 0 O O O Z U O O rU- m" Ic a p a u U F zd zd °d a o � a o U z U �7 [mn F {zr7 O in O O UT Ln O •"� O > 0 A N E u {r� {�[ �77 z fw9 C� Z W N N 037 31 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40381 03/06/00 40382 03/06/00 40383 03/06/00 40384 03/06/00 40385 03/06/00 AME150 AMERICANS FOR THE ARTS BUI010 BUILDING HORIZONS LAN005 CITY OF LANCASTER PAL050 CITY OF PALM SPRINGS UNIO05 UNITED WAY OF THE DESERT CHECK TOTAL 10:17AM 03/06/00 PAGE 1 PAYMENT AMOUNT 150.00 19800.00 162.00 15.00 1737.50 21,864.50 33 .-1 Yl O N rl Z O O ID O W E. F m E. rn a 0 0 0 0 0 o ( o 0 0 0 z E z v r �o a O O O O O vt 71 O U 'D �D � E S p + �' Z W 2 o EO�. E ? HO W E. 0.w �0 H OF H F u H H a E oao ~ w 3 O a O 3 O ai O O EU z u w . w m w w w a w W E > H > a > N > H > G FA f w w u > w w L) 0 a o � � o H o H z [a 4 a .fir w m a o o w E' o 0 0 0 0 a w 0 p O O O M O G O O O E m m r r z r O ^ ^ ID �D \D r ID ID O p n n o O N D1 U .-1 N F a W w E U) 0 H o wy y a O n H N yw En[ H _ W W O U O m 0.a a Ej U 3 z yN 6 z r. U+ o o O W a w � E. t o O H H U O [ay] O O 0 .Z > upi p 70 ti O O O O U H y C H Z uy u m a a => 039 34 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 40370 03/02/00 BUF100 W THOMAS BUFFIN 40371 03/02/00 CAL040 CALIFORNIA VISION SERVICE 40372 03/02/00 CAN050 CANADA LIFE ASSURANCE CO 40373 03/02/00 INT005 INTERNAL REVENUE SVC-ACS 40374 03/02/00 LAQ050 LA QUINTA CITY EMPLOYEES 40375 03/02/00 PRI050 PRINCIPAL MUTUAL 40376 03/02/00 RIV040 RIV CNTY DISTRICT ATTORNY 40377 03/02/00 STA050 STAPLES 40378 03/02/00 SUP100 SUPPORT PAYMENT CLEARING- 40379 03/02/00 TRA030 TRANSAMERICA INSURANCE . 40380 03/02/00 UNIO05 UNITED WAY OF THE DESERT CHECK TOTAL 2:56PM 03/02/00 PAGE 1 PAYMENT AMOUNT 303.90 1152.00 505.33 200.00 364.00 41639.10 651.50 661.88 150.00 52.28 137.00 45,816.99 35 I Al 010, m 'GEG�7 m F H F E E E F µit {.EG�7 GEC H ��.�.11 ww E �.E�]] E E F H N H F N n N V1 O K l0 N N m N n V r o H o o in o O 10 K m n H + in N n m N n 10 n O O n O O O O m O O n O O un m n ry in v1 O K m Q •+ W H n ti In a N ri kO > u1 %D to 5 AJ Q � •+ .t o o a i H O O O 'S. .'C w O O coO N O W m N O H U N aw H En m Z a m a N a N a a u a m m m m m a m rn a ✓ O Z 0H S +'� W ° w W w Q w Q w �U+ E w O w W W w W w W w W W O n> w> a> x> a> ej x w> m > .a C\ a W w> Q a m m m a w m m a> w m a K I O 1p in o K m m o r o r K m w m m w m m m m w m m N r n K N r H tO O o O O r Vl O K H O K K n 2 n Z l0 N N N N N O 0 o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o O 0 N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O U H O CD0 H OH H OH O H O H O W OU yN H U W fZ m > F N w > C >W E F > m s w w a o a O C U G qa a a U z U z u z a m z O O O n O O O O 0 00. 0 00 0 zav' H duu a C6 x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H H n 0 0 O 0 O 0 O O N 0 r r r r r r r r N 0 O OH OH O N N N N N H H H H O O 0 0 o O o 0 O O z U 1 a w w w w w w w w CF4 a y 00000000 op41 0 0 0 0 0 0 0 0' .-J F F H F F H F H W m m m m m v� rn m m 36 0 0 Z N O O W F a a m F F rn E N N [ F N N O � O � r m Q a � o O �n m N ui o O n � a 3 d O F d z E+ 0 o a N F W W F aa Z 4 F F Z W 4 w z w u z w z o m V w o 0 a a d o o w ca d a H H :L d z a d m 7 r O w m a i p O 4. F a w 0 O 0 0 m Z 0 r I 0 n N z O O O O U O O O O U d O �+ O r� w V E a w N W O O n Wd D Z H xWx N 4, � d w E am N d U x O d 3 a � tn o o � 042 0 O N U U o n O PL F O O Z 7 37 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:59AM 03/02/00 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 40338 03/02/00 ABE001 JAQUES ABELS 150.00 40339 03/02/00 BECO10 DEBORAH BECHARD 50.00 40340 03/02/00 BLA060 JAN BLAKELY 50.00 40341 03/02/00 BOB100 BILL BOBBITT 50.00 40342 03/02/00 BUL100 JAMES BULGRIN 50.00 40343 03/02/00 BUT010 RICHARD BUTLER 150.00 40344 03/02/00 CAL161 CA PARKS REC SOC DIST XI 50.00 40345 03/02/00 COA030 COACHELLA VALLEY INSURANC 24950.00 40346 03/02/00 CUN100 DENNIS CUNNINGHAM 50.00 40347 03/02/00 HEN010 MICHELLE HENSON 50.00 40348 03/02/00 HUL010 KATHRYN HULL 50.00 40349 03/02/00 IMPO10 IMPERIAL IRRIGATION DIST 34382.00 40350 03/02/00 IRWO10 JOSEPH IRWIN 50.00 40351 03/02/00 IRWO20 BARBARA IRWIN 50.00 40352 03/02/00 KIR010 TOM KIRK 150.00 40353 03/02/00 LEW010 TOM LEWIS 50.00 40354 03/02/00 MAH100 CYRILLE P MAHFOUD 50.00 40355 03/02/00 MIT150 MICHAEL MITCHELL 50.00 40356 03/02/00 MOU100 DONALD J MOULIN 50.00 40357 03/02/00 OLA100 MILTON OLANDER 50.00 40358 03/02/00 OSBO50 LEE M OSBORNE CPA 50.00 40359 03/02/00 PUE050 MARIA L PUENTE 50.00 40360 03/02/00 RAS060 JACKIE RASMUSSEN 50.00 40361 03/02/00 REB050 JOAN REBICH 50.00 40362 03/02/00 REY050 ELAINE REYNOLDS 50.00 40363 03/02/00 REY055 FRANK R. REYNOLDS P.E. 50.00 40364 03/02/00 ROB150 STEVE ROBBINS 150.00 40365 03/02/00 SHA040 ROSITA SHAMIS 50.00 40366 03/02/00 STE070 STEWART ESCROW 963.00 40367 03/02/00 STJO10 VICTORIA ST JOHNS 50.00 40368 03/02/00 TYL050 ROBERT T TYLER 150.00 40369 03/02/00 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 62,245.00 043 38 O r N N .•+ rn .r N ti m n n O O \ •i U U' CW9 �U'77 �,U'7 �U.'7 WU' �WU'.7 WU' �Ca77 �U'1 µU'77 WU' � m 6 a 0 0 0 0 0 0 0 0 0 0 0 0 aD F o 0 0 0 0 o O o 0 o O O H .2 ;> O I!1 O Ill O 111 O In O If1 O Ill O � O 1fl O � O ift O � N m N P1 O O O O O O O O O O O O O O O O O O O O O O U 0 O O Q O y o O 041 O O In y vl In In y ul In 3 ui .y In In Z In C9 In ~ Ems+ U m [Wpy� nzd' gg o \ Hp W Epo Hpo a Fop W OU m p {Ha� pFp pHo W OHp O o W M p yF U W H F G E O H H H H � F F F F d F °a "9 9 8 �8 Z-8 i8 a9 �s lz9 9 2 to z8 2 W W W Z w W w Z Z W w Z o z a �a a tR, t+ in a U U a a u w a u u a c� W a O 0 O 0 O 0 O 0 O 0 O 0 - O 0 O 0 O 0 N 0 on w� 0 N 0 N 0 N 0 N 0 N 0 N r r o. N 0 N 0 N v N. ` " n 7 > w as w w w w o w w w a n �a 2 W w w w w w W w w w W w r r W w W w W w u :, r �4 z a a w w G a. 0 o w H o: 0 0 0 0 0 0 o v 0 0 0 0 w 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 r o 0 0 0 m rn Ol rn T rn r Ifl rn rn 01 In z o 0 10 o o to cl o In ul O Ill O Ifl O O Ill Ill m fJ fJ N {D U U a O O O O O O O O O O 0 C. X U y e, w I-, W z Z n 2 0. H w ¢ o z w .aaz 0 rn � z z w W a ~ a z u W z h o ti w h a u u o E ►� O 40 O 0 O 1 O w O O O O C. .-I 10 O n O O O u O w O w O .a -I O14 O ., 0 O .J O w O 0 w a0 al m m m u U u 0: tc �+ 39 0 0 ltad'I. Z N r'1 ry n N o w U E C7 U' S U' E V' E U' C9 S U' E C9 C7 E tl S O E C9 E w 0 o 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 F Ovoi u0i In to In Ln Ion voi voi n a a 0 0 0 0 0 0 0 0 r`i to rx Gp 0 0 0 o z 0 0 0 0 0 0 0 0 z 0 o mV 0 o In ad 0 o air In 0 o In 0 o v+ t9 0 0 In w aq w V m O w++ pp o u 0 0 to u 0 0 0 Fd p�p rp a Hp�a g � �p�aa H > H [paw > al � H > �p�.I H a H (p�a� VJ pa H pia F p� H pH�a H F H F E E W ci a H a w H I -a a u H a Co) c� F a E z H a a .7 U a z a z a lz ix V H 8 pH S yyyH S {Tw S t^ S pa S X S � S �s7 S po ,Z, W S (� H tq W W w F rn w W W 7 W jZ w 7 Z W , F Ol w W W W w �j �+1 H 7 n w w U W O O O O O O O O O O O O O O O O O O O H 0 p a w O O O O O O O O O O O O N O N O N O N O N O N I N N N N N N H Z W W iA W Fl W [G W w IA W w W W w W W w m a w Rl W w RI W w m W w o a w w w w a d w w w p 0 o U. E' a W 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 O 0 0 o 0 0 O 0 0 o 0 0 o 0 0 z m o m 0 am 0 rn 0 rn 0 rn 0 rn 0 rn 0 rn 0 Ch 0 rn 0 ON 0 0 7 In o o In In o In In In o In In U o a a a a w a a u w z y y . E H z 3 a IF -I z 0 m z a H w a a m a a 11--77 O .7 N W PG m S w u VC n w z w u E a n 015 7 p Ej o 0 0 o O O o In 0 O 0 O 0 In 0 In 0 1D p >+ U IF -I U 30 303 i�L O H O O O O �I0 W �v0 PG .g7. �p0 fY. Y. I-7 40 N /'1 ti N N N pFa4 °z '-1 0 0 o � m a a m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o Ei Z E z o o 0 0 0 0 0 o n o 0 o to a a � 0 0 0 0 0 0 0 0 0 C9 vOi W tr0i tD Z � 0 uwi u to a a H w a z El El z F H H > F E am pE w �+ o 8 F El ° ' Qo QO Qn °n a g a c°� o . u a ca w z > o t to w w u w q a o O 0 O 0 O o O x fA o O 0 0 o O a M Q •> {n N N N N U1 N N ON W H p 5 RI P9 W an N m m RI W H 0 z W W W W O W W W S7 e a w w a C o Q w E a o 0 0 0 0 0 0 0 DI 0 0 0 0 0 0 0 0 z m 0 m voi m vm, m voi � m uoi m vo, m 7 Q U ui N O •T o �f N co m to to N 0 O 0 O a O O O O O O O O W n O to VI o m Im m El �2VG O 14 H NtoW m w H W a a P�0 to W E vl CQ H a FH a o !,Oar aE FM w d F toto o o w 0 0 0 m 0 > 0 tmElm 0o 0 O I o u 0 � w 0 r 0 0 a 0 M ¢ u �a a a M W m H 44 Tiht 4 4 QK&M COUNCIL/RDA MEETING DATE: March 21, 2000 Transmittal of Treasurer's Report dated January 31, 2000 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: v-- STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated January 31, 2000 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. spectfolly sub John M. Falcdne f , Finance Director ro d for sub issio by: l Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 047 T4ht 4 4 Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for January 31, 2000 DATE: February 28, 2000 Attached is the Treasurer's Report for the month ending January 31, 2000. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Dept. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Sold/Matured Other Ending Change Cash (1) $2,066,229 ($995,783) 1,070,446 ($995,783) LAW $5,589,999 5,142,652 800,000 9,932,651 4,342,652 US Treasuries (2) $22,035,034 0 0 (13,751) 22,021,283 (13,751) US Gov't Agencies (2) $19,664,798 2,965,313 3,000,000 53,869 19,683,980 19,182 Commercial Paper (2) $0 3,982,420 0 6,334 3,988,754 3,988,754 Mutual Funds 1 $3,144,466 76,871 0 3,221,337 76,871 Total L$52,500,526 12 167 256 3 800 000 949 331 59 918 451 7 417 925 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and ins in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Director/Treasurer Footnote (1) The amount reported in the other column represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 048 o03 C Z Z z z z Z ¢a� Z z W 4 Tj O A d $ $,— u U. O U. a ro a m fn a15o L" L c E m m E C N N N N m gt Mjg °il 25 m Z _ W y p T J T T �7 m a aR n QS T p� O G ae V? N n 't tTD N r tC 2E cap aC O m 2e V Y'7 Z a g O Z O OG O 7pc L fA � 01 �j LlE n 2e N g N 8 c; o Z g 0 a N E FE EU Z vi �_ SO A p .-.• C w C 99 N p� q1 Q 000�111 V J p G C y m U cc UU 2LL Yj gg tl � to $ O d OL' C Son ��m€�� $ 8 0 E ?z x0 rx f/1 f/1 mC7LLLLLLLLLLLL � � O > O O1 j� cm1 f � 005 .2n ksg-co-_V�eo®- e-Q 8 e�n�03 §�meQqIn Q�ma ��f§C4e ) e § )$�§ t I at § ikk� _NL_ -©-■ R#Rcl a ®°°� . ] U. C 'CoU. C �a�� a 22 C # § \�2 S\% 2-\� « £ B}§ 2 LLLLLL >)/\/\0� E)\� jk)� ' `))� v00AJI«ilo2w�/© $)(/k0�kt7i27§ \0 2 oR © L,a2� 2 051 40R O L Q rn G �U C f0 C_ LL Cl) 'a O C O U U Q a) c Q a� E c .. m 0 C C_00 v- O N d O Ncc r J N oEcc >. E+ c 0 (n O �— In (O � cp >- v Co co U6 =aaaaaaa�,�a r- O O LL�zzzzzz--�z o0 as 0m o0 Z�aagaaaoog r.zzzzZZo8Z p x3 00 w m IT 0000000 000go0o Mzmmmmmmma O N N N m o00pOV-N�-N tG v 0CL Cffl00 ODCN�N d cCD o wr- N c'7 Y C cc O Co C •c C O N > -- --— m r'0 fa O O O O O O c fn O O O O O J O O ,�a.aaaa aD &U_ O O O O O ccucomcocaoU� YminccnC/)co vU U a� 'O � w � C V a C;) °' c a c a EayE CO �_ �_ 0 E N C .4 � O N d E U O CD— 'UUUUW o M > yd� m E �UE�— u.u.0E (D � O co N C H � ti �J000000 L�0) n T- d CD v 00 0 CD Aga CLa pZZ77Z N N W CL COO 0 cq ti •C LO M G. O yq O O M ti C � C C Q C N N 7 0 V N -0 � i N m E maN c o CD m .aEi 2 Ca N > (D cn E� E a` caa)mEm w E Ea c 05� C � QE �� O— > u > G U N O C> O C N w 1 0 m V � j�!= a a m007zL ! # � | ! � 2 2 | 2 it !2 ! fi !!2 . 053 � !%� 008 n n rnM�'e Ct rn N c0 N N rra C4 �cyy H in Yrf qmLr)OMi_V NMNMY V Cl) .... Y N CD c00O0 co I! P N CO 1n 00) {O+) a 1O+1 0 co IA fO �O N .- Or n N N f'�1Or M N O� N M N Yi OI M M LL e- 11gyNq�j,O� 8 p�8 Epp c0 Cos n r co O�aNO �OMp�tOp C NN In I N ` N�N�cO M�C7 �'Q C,4 ON1 a co LL p�pp R N V N N wQ mn�op Co �O OVA N G C4 a�0� cn �cp R n�� IMO m LL Y C4 Co M C4 M 1► N N $m N co p o �� OCD �C/O c0 m 2 10 �A pcOM Fp4� !4 Na N� N CO NaNw cn �0 N Y V M 0 V S cn c0 MLL 1ppC1 O N en A Lq co �pp 1Nf'1 0� - IpMOp P1 O VA Ps up'i c+f N N<��0 vt n 1M7 M•-01�Nh M .gyp M N I C cn MEpp P%d -0 Go i �c1��pp cq co at � eq 1�(1 04 om V q O m 0 Yf NNO)wt �O�MCD MU. c0 c0 $� 1l)MNO N��NCD �MMN(Mp N N M M at � �1pp0 p Ori.N 1��cpp 001n 1'?M �n�cNO_AO cip+0p� T V O p�� O1n of r rz h ; A M A N N v co CO N v► ... N e L 0' Q c a C N N r m a a � c m c b � a V N �C 7 Yids N LL C j q C m g C C aci n � atf n x L > m it O X a m c C> y °c w rn �cayim> $cmaa9 cco v U. m dHNO� L cq WN�OUO1�- gg�� Z U W 2 t 0 O N C) c O O C co q O a _m QCQ U O Q G C �x E a z N N N m 9 l0 N LL to N V co L U 75 CC C O C Z 03 d 054 O09 CITY OF LA QUINTA BALANCE SHEET 01131M ASSETS: POOLED CASH LORP INVESTMENT IN POOLED CASH INVESTMENT T-BILLINOTES i OTHER AUTO MALL CASH LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,0D0.00 t 000_oo CASH i INVESTMENT TOTAL 32,469,723.88 27.118.921.64 586,872.07 60.175.517.39 Cm Cm FIXED LONG TERM CITY ASSETS DEBT RDA (Y,217,090.01) 11,728,679.27 705,00D.D0 34,D00,D00.00 695,813.68 99.730.56 413.414.40 14,172,097.39 RDA RDA FA FIXED LONG TERM FINANCING LONG TERM GRAND ASSETS DEBT AUTHORITY DEBT TOTAL (35.21) 9,511,S54A5 705.000.00 34.000.000.00 085.613.69 99.730.58 26.73 413,443.13 586,875.55 14,758,975.94 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE 35,711.23 00.983.90 0,260,000.00 8.355.695.13 PREMIUMIDISCOUNT ON INVESTMENT (240,552,25) (16.513.98) (257.068.23) LORP-ACCOUNTS RECEIVABLE 51,798.46 51.798.46 INTEREST RECEIVABLE 103.351.43 103.351.43 LOANINOTES RECEIVABLE 18,544.60 2,668,E50.80 2.687.395.40 DUE FROM OTHER AGENCIES 127.984.00 DUE FROM OTHER GOVERNMENTS ' 127 984 00 DUE FROM OTHER FUNDS 785,501.19 741.656.90 1.527.156.09 DUE FROM RDA 8.890,27720 6,890,277.20 INTEREST ADVANCE -DUE FROM RDA 1,516,565.34 1.516.595.34 ADVANCES TO OTHER FUNDS 378.803.74 378.803.74 NSF CHECKS RECEIVABLE $321,96 2,321.96 ACCRUED REVENUE 833.40 833 40 TRAVEL ADVANCES 1.092.95 1.092.95 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 9,6*591,39 3.507.609.45 8,280,000.00 --- 21,387,200.87 WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS 75.00 76.00 MISC. DEPOSITS 2,100.00 2.100.00 DEPOSITS TOTAL 2.175.00 - --- 2.175.00 GENERAL FIXED ASSETS 1,280,894.28 15,148,522.00 10,233,500.05 26,669,722.33 ACCUMULATED DEPRECIATION (585,380,27) (585.360.27) AMOUNT AVAILABLE TO RETIRE LIT DEBT 3,395,117.03 3,396,117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT 1,677,482.02 94 961 111.06 8 260 000.00 _ t0�ep8.,50.108 TOTAL OTHER ASSETS 704,334.01 15,146,522.00 1,877,482.02 10,233,500.05 96,366,226.00 4,260,000.00 134.374.072.17 TOTAL ASSETS 42,795 24 08 15 140 5 00 1,677,482.02 30,626,531.12 12 231 M e[ AUNUMML 8,60,872.07 8260.000_QQ Z15. W2,96-L.42 LIABILITY ACCOUNTS PAYABLE 11,999.44 1I.W9.44 DUE TO OTHER AGENCIES 1,138,120.58 1.138.120.58 DUE TO OTHER FUNDS 575.00 1,517,278.09 9,305.00 1,527,158.09 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 1.677.52 1.677.52 STRONG MOTION INSTRUMENTS 1,992Ae 1,992.9e FRINGE TOED LIZARD FEES 21.740.00 21.740.00 SUSPENSE 130.128.81 130,126.91 DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 1,Y94234.89 11,9N.44 1,517,276.09 _ 9.305.00 — - 2,832,417.42 ENGINEERING TRUST DEPOSITS SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 361,512.10 361.512.10 LORP DEPOSITS 15,364.00 15.364.00 DEVELOPER DEPOSITS 1,252,530.35 1.252,5W.35 MISC. DEPOSITS 365,789.95 365.789.95 AGENCY FUND DEPOSITS 1,313,134.04 1.313,134.04 TOTAL DEPOSITS 3,30$966.44 15.364.00 3,318,330.N DEFERRED REVENUE 8,270.67 0,250,000.00 8,2U 270_87 OTHER LIABILITIES TOTAL 6,270.67 _ _ _ 6.260.000.00 8.268.270.67 COMPENSATED ABSENCES PAYABLE 337,980.86 337.6W.86 DUE TO THE CITY OF LA QUINTA 1,327,601.72 8.408.642.34 9,734,444.06 DUE TO COUNTY OF RIVERSIDE 12,466,237.00 12.466.237.00 DUE TO C.V. UNIFIED SCHOOL DIST. 10,068,148.75 10,068,148.75 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 07,4 55,000.00 82601000.00_ 75,675,000.00 TOTAL LONG TERM DEBT 1,665,482.58 98,356,226.09 8,260,000.00 108.281.710.67 TOTAL LIABILITY 4,605,472.00 1.677.462.02 1.532.642.09 95,356,228.09 8,269,305.00 8,260,000.00 122.701.129.20 EQUITY -FUND BALANCE 38,190,352.09 15,146,522.00 29,093,889.03 10.233.506.05 ,677,567.07 03,241,838.23 TOTAL LIABILITY i EQUITY 42.795.824.08 15.148.522.00 1,677,482-02 30.6211131.12 10.233.508.05 96.356.228.09 - 8.848.872.07__. a,2¢Q,QQQ,QQ.. 215.042�. ¢`,�43 CASH i INVESTMENT TOTAL 60,175,917.39 PREMIUMIOISCOUNT ON INVESTMENT (262,QISL= TOTAL 89,818,481,18 055 n� c&t!t 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 21, 2000 CONSENT CALENDAR: 3 Approval of a Request by the Building Industry Association to Utilize the Study Session Room, Monday, April 3, 2000, 8:00 a.m. to 10:00 a.m. STUDY SESSION: PUBLIC HEARING: Approve a request from the Building Industry Association to utilize the Study Session Room on Monday, April 3, 2000, 8:00 a.m. to 10:00 a.m. None None The Building Industry Association has requested that the Study Session Room be made available on Monday, April 3, 2000, 8:00 a.m. to 10:00 a.m. The request meets all the requirements of the facility use as contained in the City's Guidelines (Attachment 1). The purpose of the meeting is to discuss the City's proposed engineering standards. (J6 The alternatives available to the City Council include: 1. Approve a request from the Building Industry Association to utilize the Study Session Room on Monday, April 3, 2000, 8:00 a.m, to 10:00 a.m; or 2. Do not approve the request from the Building Industry Association to utilize the Study Session Room; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building & Safety Attachments: 1. City Guidelines 01 /10/00 c:\agenda\chamberuse Approved for submission by: Thomas P. Genovese, City Manager 057 002 Amendc_d 12/20/94 I II. III IV. CITY OF LA QUINTA GUIDELINES FOR USE OF CIVIC CENTER FACILITY ATTACHMENT 1 1. Council Chamber - seats 106. 2. Study Session Room - seats 33. 3. Groups are to use the Study Session Room unless the size of the group or the need for audio-visual equipment necessitates use of the Council Chamber. 1. The primary use of the Council Chamber and Study Session Room is for the conduct of meetings for the entities listed below: a) City Council b) Planning Commission c) Community Services Commission d) Design Review Board e) Art in Public Places , f) Investment Task Force g) Other City appointed boards, commissions and committees 1. Other non-profit and Governmental Agencies, 501(c) entities, that serve residents of La Quinta, may be granted permission by the City Council to use the facilities. 1. A person or group desiring to use Civic Center ' facilities must file an Application for Use Permit with the City Manager's Office. Applications must be completed and submitted at least three calendar weeks prior to the scheduled event, unless otherwise waived by the City Council. v C34 2. All qualified groups using the Council Chamber and Study Session Room must have $500,000 general liability insurance coverage per occurrence, listing the City cf La Ouinta as an additional named insured. Groups that do not have insurance may purchase special event insurance through the City's insurance policy. 3. All applicants must indemnify and hold the City harmless from any and all losses and/or claims. Indemnification forms will be provided by the City and must accompany submittal of the Use Permit Application. 4. Users of the Council Chamber and Study Session Room will be responsible for all damage to the building, appurtenances thereto, and shall be responsible for reimbursement to the City for any loss or damage to City property caused by such use. 5. The City must be notified as soon as possible of any cancellations, so that the facility may be reassigned. 6. Approval shall be granted by the City Council. The City Manager is authorized to permit a use when the Council meeting schedule precludes Council consideration in a timely manner. Approved permits will be issued to the person filing the application prior to the event. 7. In the interest of widest community use of the Civic Center facilities, no one non-profit community group shall use the facility more than eight (8) hours per month.* 1. The City shall charge for after hours use of Civic Center facilities. Said charge is to recover full cost for use of the facility (personnel, equipment, ; electricity, etc.) and shall be paid prior ,to the use. The hourly rate shall be established by the Council during the City's Annual Budget Review process. * Governmental Agencies are exempt from this requirement. 059 0�0 2. A refundable cleaning deposit is required. The City may withhold all, or a portion, of the deposit if cleanup is required. The deposit will be established based on the use as follows:* (a) Session Room = $200 (b) Council Chambers (up to 53 people) _ $300 (c) Council Chambers (54 people plus) _ $500 -I�V 10:4 M D(619#44 1. City owned audio visual and public address equipment may be used, provided City staff is responsible for its operation. V N* 1. Any proposed use of the Council Chamber or Study Session Room shall not lead to the cancellation of a rea larly scheduled meeting. 2. For non -City functions, use of the Chamber and Study Session Room shall not be prior to 8 a.m. or extend beyond 10 p.m. 3. Food, water, and beverages shall not be consumed in the Civic Center facilities. 4. Smoking shall not be permitted anywhere in the Civic Center. 5. Juvenile organizations shall have adequate supervision when using Civic Center facilities at a ratio of not less than one adult per twenty minors. Disregard of this rule shall be considered cause for immediate cancellation of the Use Permit. 6. Any approved Application for Use of Facilities may be { revoked without previous notice where conflicting dates with a City purpose have subsequently developed. For other cause(s), permits may be revoked at any time upon 24 hours notice. oso * Governmental Agencies are exempt from this requirement. 00 6 7. No animals, except those necessary for disability assistance, are permitted in the Civic Center. 8. No admission fees may be charged, unless as a fund- raiser for the organization renting the facility. 9. These guidelines may be modified at the discretion of the City Council. FY 1993/94 hourly rate for use of the facilities is $32 061 007 T4ty°f 4Q" COUNCIL/RDA MEETING DATE: Denial of Claim for Damages Filed by Marty D. Cook, Date of Loss January 11, 2000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: March 21, 2000 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Marty D. Cook, with a reported date of loss, January 11, 2000. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: A claim was filed by Marty D. Cook, with a reported date of loss of January 11, 2000 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim (Attachment 2). Carl Warren forwarded correspondence to the claimant denoting the rationale for the recommendation, i.e., the tree was not owned nor maintained by the City (Attachment 3). A copy of the police report was obtained by the City as supporting documentation (Attachment 4). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Deny the Claim for Damages filed by Marty D. Cook, with a reported date of loss of January 11, 2000; or 2. Accept the claim, or some portion thereof; or 062 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Marty D. Cook Claim for Damages 2. Letter from Carl Warren & Co. 3. Letter from Carl Warren & Co. to Marty D. Cook 4. Police Report 063 002 FORM * I ( FRONT) l r" ` VVI I M CITY CLERKS OFFICE CLAIM FOR DAMAGES ' RESERVE FOR FILING STAMP P.O.-BOX I504 TO PERSON OR PROPERTY LA QUIRTA, CAL. 92253 CLAIM NO. INSTRUCTIONS '. Claim d tproperty must b. "°"'to` `he" r ATTACHMENT Inontl seccurr� .2 2. Claims fa damages to real propeuty must be filed not later than t year after the occurrence. (Gov. Coda Sac. 911.2.) i Read entire claim form beloro filing. 4. Sae paSya 2 for diagram upon which to tocafe place of accident. 5. This claim form must be signed on page 2 at bottom. & Aftch separate sheets, it necessary, to give full details. SIGN EACH SHEET. TO: [Name of city] La Quints, Date of " of 960a� Name of Claimant CAOccupation of Claimant -Marty D Cook Home. Address, of Claimant City and Stafo Home Telephone Numbiq 51-820 Avenida Herrera La Quinta CA . 564-144 Elusiness Address of Claimard City and State Business Telephone Number 398-5536 Give address and telephone number to which you doom notices or communications to be sent Claimant a Social Security No. regardioglhiscfaim: Burning day 775-9495 John Gentry for calks Please! 554-33-9141 When did DAMAGE or INJURY occur? 1-11-2000 Narmes of arty city employees involved in INJURY or DAMAGE Date Time 5:45 It claim is for Equilable Indemnity. give date claimant served None with the cormp lalrt: Date Where did DAMAGE or INJURY occur? Describe fully. and locate on diagram on reverse side of this street. Where appropriate, give street names and address and monsuremerts from Iandmarto: Going east on 52 ave -100-150 feet past madison between Monroe and Madison Describe irtdeWhow the DAMAGE orINJURY occurred. Trees that were over hanging in the middle of the east bound Lane. The branch hanging in the roadway in such away it could not be seen with on coming head lights until it struck the right passenger side of my Jeep Grand Cheerokee Pd�c.�. R.'� 1ARoo lloy r-� �c�� ,c6hw1F Why do you claim the city is responsible? The City is suppose to keep all City roads, and street clear including air space that might obstruct the flow of traffic. Describe in detail each INJURY or DAMAGE Front end bumper, right side passenger windshield, rear view mirror` Suit case, rack power Antenna. passager side door, head lights, fog lights SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE 064 t!, FORK 01 (BACK) The ammft Ckamea as of 00 d4* of PrOW490an at 00 CWMMI,, is 00"IMM as 604OM: EMUMMId PnmPedivo dunaw m far as kwam . .........................i 6.000 car repair Fskywer4onnsfor -I - I" -fowl, 1-10M... -3— FWmealmal - - vi 0 ................. S o Lanai MR*W. ...........................d3P off COW 119 -; P01 - ape" 141 Mm IQ ............ S 1,000,00—sr"" Spo" d@M*V*• SAX X as MS. dedtKUllk- p Hers P. 2 0 6-A.222L— IbW rill I I PoompSOM dalll09 ...... 3 _7,626 (yam dwolon ........................... 125-00 roewrj-dwr4m lbw daal sa bw~lDd0ft..............4 10 hMo - drw , kw sw ToWmamoNaWmaldsmal pousnalftact Mad m., s Vfm d6rNIt e110Adr M#fflyll lbypw&w Af ff a% ww aw,4-i wwsjm m 0-armftumm dl - F- "k*Avd, mod" up^ rdmaw addrweQfdwwQlww*A gm twwte MOM Phona fiaan Addow 00cm"Md"OsPis", flospirsl—Aftem Dab Daft of Itim st 00mar of Ingave ow"Mou" somewm4lim"m aryaw 010"Mayor tunwter I a Mofft fte. ftuft wd wum M�d�sftw of Sam"w llMft4WWdftW*V.l - dl,- at -X-sWVIl0kvmhQ Paul ft "* to as mm" IN -wr Md *a Paw isMrst10, ov It (MY %thkft w" bvakvC dss*%M Of Aftf W %*Iftn Of C* WM: liftWombeftworal Vohkft ~ ym 60 saw K. and by "B" In amolm i of yftwoW di 9mm don" by N E w Trers taar> aver mwl east lbx(xmd law- of I" 29 0 L'a Ouffu 4@ AM 52 Indio polo gnRinds , 4-4R` 2 mEotww"Cow cum oft 1-2 WES EAST OF JEFFERSON P"nsaw"of a am* cwm K DAW v%a 5 005 February 15, 2000 TO: City of La Quinta ATTENTION: John A. Ruiz, Personnel/Risk Manager RE: Claim Claimant D/Event Rec'd Y/Office Our File Cook v. City of La Quinta Marty D. Cook I I -Jan-00 09-Feb-00 S-101925-DBK ATTACHMENT 2 FEB i e zoou We have reviewed the above captioned claim and request that you take the action indicated below: • CLAIM REJECTION: Send a standard rejection letter to the claimant. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. Very truly yours, CARL WARREN & COMPANY Dwight J. Kunz cc: CJPIA w/enc. Attn.: Executive Director CARL WARREN & CO. 066 CLAIMS MANAGEMENT -CLAIMS ADIUSTERS 750 The City Drive - Ste 400 - Orange, CA 92868 Mail: P.O. Box 25180 - Santa Ana, Ca 92799-5180 O O Phone: (714) 740-7999 - (800) 572-69M - Fax: (714) 740-9412 Marty D. Coo 51-820 Ave ' a Hererra La Quinta, A 92253 RE: Principal Member City Claimant D/Incident Our File Dear Mr. Cook: February 25, 2000 CJPIA La Quinta Marty D. Cook 01/11/00 S 101925 DBK ATTACHMENT 3 As claim administrators for the self -insured City of La Quinta, we have made a careful examination of the circumstances surrounding the captioned occurrence and feel we have enough evidence to make a decision -on your claim. After evaluating the facts, we have reached the conclusion that our principal is not responsible for this occurrence. We are sorry we are unable to recommend settlement of your claim to our principal. Our investigation reveals the tree is not owned nor maintained by the City of La Quinta. You may consider submitting a claim to the owner of the tree. This letter does not affect the notice that will be sent to you by the City of La Quinta regarding disposition of your claim. Very truly yours, CARL WARREN & CO. Deborah Been cc: City of La Quinta cc: CJP1A CARL WARREN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 0 I7 750 The City Drive . Suite 400. Orange, CA 92868 Mail: P.O. Box 25180 • Santa Ana, Ca 92799-5180 Phone: (714) 740-7999. (800) 572-6900 . Fax: (714) 740-9412 llftZ GOVERNMENTAL ENTITY PRELIMINARY REPORT TO: Carl Warren & 750 The CitvJD'rive, Suite 400 CA 92868 DATE: 02/25/00 CLAIMANT: Marty D. Cook FILE NO: S 101925 DBK D/EVENT: 01/11/00 FILING DATE: 02/09/00 SIX MOS.: YES PRINCIPAL/CITY: CJPIA/City of La Quinta. RECOMMENDED ACTION ON CLAIM: Claim Rejection. FACTS: The claimant alleges a low hanging tree limb damaged his vehicle when driving by as he couldn't see the limb in the darkness. The City advised, the tree is not a city tree. POSSIBLE CO-DEFENDANTS: To be determined. EVALUATION: Doubtful liability, we are referring the claimant to the owner of the tree/ RESERVES TYPE OF CLAIM AMOUNT 1. Martv D. Cook LPDy 000.00 COMMENT/WORK TO BE COMPLETED: Diary copy of rejection from the City. Our further report will follow shortly. Very truly yours, C N & COMPANY e ah Been wd-'City of La Quinta, Attn. John Ruiz cc: CJPIA - Attn.: Executive Director CARL WA-R-ZEN & CO. CLAIMS MANAGEMENT•CLAIMS ADJUSTERS 008 750 The City Drive • Ste 400. Orange, CA 92868 Mail: P.O. Box 25180 . Santa Ana, Ca 92799-5180 06. EI , 5'TAT7=OFCAL�FdRNIA VI �t�' �4 ATTACHMENT 4 �c�' TRAFFIC COLLISION REPORT /`00./O `> CHP 555 PC Page 1 (Rev 8/98) OP1042 Pam 1 °( 5 SPECIAL CONDITIONS MASER NXim "Ts" FELONY CITY AJOICAL DISTRICT LOCAL REPORT NUMBER 0 r I LA QUINTA DESERT - 111cRK11W "a " COUNTY REPORTING DISTRICT SEAT LAR0011004 0 ❑ RIVERSIDE 909V 48 COLLISION OCCURRED ON: MD DAY YEAR TIME C"W) NCIC S OFFICER I.D. z AVENUE 52 01/11/2000 0545 0 MILEPOST WORMATION: DAY OF WEEK TUESDAY TOW AWAY YES NO PHDTOORAPHS BY: (`-) NONE �J INTERSECTION WITH: STATE LLLVY REL JHAT OR: YES Fwl NO PARTY DRIVER'S LICENSE NUMBER N7084787 STATE CA CLASS jWm C lOUIP. G VEH. YEAR 1993 WAKE I MODEL I COLOR Im 0 LICENSE NUMBER 3BUW767 STATE CA DRIVER NAME(FIRST, MIDDLE, LAST) oWWER s NAME SAME As DRIVER Vc]MARTY I DALE COOK PEOE STREET ADDRESS TRIAN51820 AVENIDA HERRERA °'NN°1SADDRE'S AS DRIVER PARKED CT/ I STATE I ZIP VEHICLE I LA UINTA CA 92253 DISPOSITION OFVEHICLE ONORDERS OF: ❑OFFICER ®°RNER ❑OTHIR DRIVEN FROM SCENE a1CY- CLIST So( M HAIR I BRN EYES lHZL HEI%ff 5-05 WEXIM 128 BIR I"TE Mo DEy Ywr 05/18/1960 RACE W PRIOR MECILDEFWFS IN NONEAPP REFER TO NARRATIVE OTHER HOME PHONE BUSINESS PHONE VEHICLE IDENTIFICATION NUMBER: - (76_0)564-1440 (760)398-5536 CNPUBcee:i' 3 LEsirVSYrrWils•.wiwt_ _.�_.=,:,A; �/,, ; ... INSURANCE CARRIER POLCUR V UK mm L. IMNDIMD I MANOR ROLL-OVER CA DOT DIR OF TRAVEL ON $'MEET OR HK*WAY SPEED LMMT E AVE 52 I 5 --T PARTY DRIVER'S LICENSE NURSER STATE CLASS W ETY VON. YEAR MAKE I MODEL I COLOR LICENSE NUMBER STATE CANER MAE(FIRST, MIDDLE, LAm li • DINNERS ►TAME ❑ SAME N 0111VlR PEONS. TRI/W IMEErADDRESS OWNER'S ADDRESS ElSALEAS DRIVER I SPATE I ZIP DISPOSITION OF VEHICLE ON ORDERS OF: ❑OFFICER ❑DRIVER _]OTHER JARKECITY SEX MR EVES MCIOMf WEGHT BIRTHDAYS Mo Doy Year RACE PR1011 MECINTNCAL DEFECTS NONE APP. R!F!R TO NARRATIVE HOME PHONE BUSINESS PHONE VEHICLE IDENTIFICATION MASER: CI! USE ONLY DESCRIBE VEHICLE DAMAGE FADE N OAMMOED AREA VEHICLE TYPE LEEK NON!HMRCtK*AR0WER INSURANCE CARRIER POLICY NUMBER MODMANOR CA Ix DIR OF TRAVEL ON STREET OR HIOHINAY SPEED LIMIT :JAL-T TC^::':... MCA" PARTY DRIVER'S LICENSE NUMBER STATE CLASS ISAFETY VEH. YEAH IWAKEIMODEL1001.0111 LICENSE rAABEN STATE 3 DRIVER ►WAE(FIRST, MIDDLE. LAST) mum ❑ SAME AS DRIVER El0IAINERS PEDES- TRIAN STREET ADDRESS OVNIER'SADDRESS ISAME ASDRIVER LJ PARKED CITY STATE IZIP - VEHICLE DISPOSITION OF VEHICLE ON ORDERS OF: OFFICER DRIVER R alcy- CLIST am WVR EYES HEIGHT WEIGHT BIRTI."TE Mo Day Yrr RACE PRIOR MECIANCIAL DEFECTS NOW A". IWM TO lARRATRIE OTHER HOPE! PHONE BUlBMNENA PHONE VEHICLE IDENTIFICATION NI MSER: . CN/ USE ONLY OSSCRIaE VOIICLE DAMAGE BIADE IN DAMADED AREA VEHICLE TYPE HUINIL nNON! MINOR MDD ARMOR ROLL-OVER 009 INSURANCE CARRIER POLCY NUMBER lVJJ CA DOT 1069 F TRAVEL ON STREET OR W*WAY SPE ED LIMIT r CAL-T TCPIPSC MCAD( PREPARERS NAME JOHN DOYLE OIBPATCH NOTIFIED Dyes ND X 1WA REVIEVIERS NAME Sgt. R. Navarro#2003 �ANNIT L000 ATi1F Pf F^I IfPptl!A . TRAFFIC COLLISION CODING CHP 555WP Pap2 (6=) OPI 042 Pow 2 of 5 DATE OF COLLISION (MO. DAY YEAR) 01/11/2000 TIME(2400) 0545 NCIC M 3300 OFFICER I.D. 12630 NLWM LAR0011004 PROPERTY DAMAGE OWNER ADDRESS NOTIFIED DYES (] NO DBscRIPT10NOF GNMAOE SEATING POSITION _ 1 2 3 1 - DRIVER 4 5 6 2 TO 8 - PASSENGERS 7 - STA, WGN REAR 8 - RR. DOC TRK OR VAN 7 9 - POSITION UNKNOWN 0-OTHER SAFETY EQUIPMENT OCCUPANTS MAC BICYCLE - HELMET L -AIR ICAO DEPLOYED A - NONE IN VEHICLE M - AIR BAG NOT DEPLOYED B - UNKNOWN N - OTHER DRIVER C: LAP BELT USED P • NOT REQUIRED V - NO D - LAP BELT NOT USED W - YES E - SMOULDER HARNESS USED CHILD RESTRAINT F - SHOULDER HARNESS NOT USED Q • IN VEHICLE USED PASSENGER G • LAP/SHOULDER HARNESS USED R - IN VEHICLE NOT USED X - NO S - IN VEHICLE USE UNKNOWN Y - YES J - PASSIVE RESTRAINT USED T - IN VEHICLE IMPROPER USE K - PASSIVE RESTRAINT NOT USED U - NONE IN VEHICLE EJECTED FROM VEHICLE 0 - NOT EJECTED 1 • FULLY EJECTED 2 - PARTIALLY EJECTED 9 - UNKNOWN ITEMS MARKED BELOW FOLLOWED BY AN ASTERISK SHOULD BE EXKANED IN THE NARRATIVE PSIIORN�F� FACTOR LIST NPRIMARY UMBER COLLISION TRAFFIC CONTROL DEVICES 1 2 3 TYPE OF VEHICLE 1 2 3 PR wo ODLUSION 1 A vc sgcnm "OLA%D CmD 22350 fXlNo A OWMOLSFutoam ) A PASSENGER A ! STATION WA" A_sTpW€ B CONTROLS NOT F(ANCTIONING• B PASSENGER CAR W A TRAILER B PRWMDMFRAKWr B OTHER IMPROPER DRIVING* C CONTROLS OBSCURED COTORCYCLE M/ SCOOTERC RAN OFF ROAD X p NO CONTROLS PRESENT / F&TOR• p PICKUP OR PANEL TRUCK D MAKING RIGHT TURN —.0_PRIER THAN DRIVER• D~ UNM N VN _ �. E_ FELL ASLEEP' ER —(MARK 1 TO 2 ITEM TYPE OF COLLISION A HEAD - ON B SIDE SWIPE E PICKUP / P W/ TRAILER E_MAKINQ EL FT F_ TRUCK R T 1 _TURN F MAKING U TURN TRUCK O TRUCK / TRUCK TRACTOR W/ TRIM. O BACKING X C REAR END _. _.._914 D BROADSIDE SCHOOL BUS I H SLOWING A STOPPM 1 11 OTHER BUS I 1 PASSING OTHER VEHINCLE A CLEAR E HIT OBJECT I IJ EMERGENCY VEHICLE J CHANGING LANES O CLOUDY F OVERTURNED K HIGHWAY CONST. ECILI PMENT I K( PARKING MANEUVER C RAINING O VEHICLE / PEDESTRIAN IL BICYCLE L ENTERIN TRAFFIC D SNOWING H OTHER*: M V MOTHER UNSAFE TURNING E FOG / VISIBILITY FT N PEDESTRIAN N XIN(i INTO OPPOSING LANE F OTHER:• MOTOR VEHICLE INVOLVED WITH O MOPED O PARKED G WIND A NON - COLLISION P MERGING LIGHTING B PEDESTRIAN Q TRAVELING WRONG WAY A DAYLIGHT C ER MOTOR VEHICLE 1 2 3 OTHER ASSOCIATED FACTORS ARK 1 TO 2 R OTHER': B DUSK - DAWN D MOTOR VEH E ON OTHER ROADWAY C DARK - STREET LIGHTS E PARKED MOTOR VEHICLE A ve mcnom VIOLATED. cm YES ND D DARK. NO STREiET LIGHTS F TRAIN E DARK - STREET LIGHTS NOT FUNCTIONING* O BICYCLE6 VC WCr" VIOLATED CITED Y!8 ND H ANIMAL: IRNO 1 2 3 SOBRIETY - DRUG PHYSICAL (MARK 1 TO 2 ITBW ROADWAY SURFACE C VC WCUON VIOLATED CITED yu X A DRY I FDKED OBJECT: B D E EMENT: A HAD NOT DRINKING . C ONowv - ICY X J Ql cr:NCH 1 a HBD - U NF D SLIPPERY (MUDDY,OILY ETC. F INATTENTION•: C - HBO - NOT UNDER MMUENW ROADWAY CONOMON(S) MARK 1 TO 2 ITEMS G STOP 6 GO TRAFFIC D HOD • MAPAIRMENT UNK NOWW E UNDER an INRUMMI PEDESTRIAN'S ACTKk18 H ENTERING / LEAVING MMP A_HOLES, DEEP RUT'_ _ B_LOOSE MATERIAL ON ROADWAY' C OBSTRUCTION ON ROADWAY' X A —NO PEDESTRIANS INVOLVED 1 PREVIOUS COLUSION J UNFAMILIAR WITH ROAD F_IMPAIRMENT_ PIiY81G1L•—._ . 0 QAPAIRMENT NOT KNOWN . B CROSSING IN CROSSWALK AT INTERSECTION K DEFECTIVE VEH• EQUIP. D H NOT APPLICABLE D CONSTRUCTION -REPAIRZONE E REDUCED ROADWAY WIDTH C CROSSING IN CROSSWALK - NOT AT YIR NO 1 SLEEPY / FATIGUED SPECIAL INFORMADON A HM48MMe MATERIAL F FLOODED* G OTHER*: D CROSSING . NOT IN CROIISWALK L UNINVOL' VEFGICLE E IN ROAD - I M OTHER*: H NO UNUSUAL CONDITIONS F NOT IN ROAD N NONE APPARENT G APPROACHING / LEAVING SCHOOL BUS O RUNAWAY VEHICLE SKETCH r*40r TO 1Z AL E _—_..-- AVENUE Ka L _ /Ic3 ►3 <--- TO MAD►SON 17T. I , MISCMLANEOVS o. n 1 Q STATE OF 6ALiFORN1A INJURED / WITNESSES / PASSENGERS CHP R41i PC' Pwnn 3 /Rev R/9R1 API 042 Pme 3 d 70ATEF COLLISION (MO. DAY YEAR) /20(K) TIME(240D) 0545 NCIC M 3300 OFFICER I.D. 2630 NUMBER LAR0011004 INITNEB$ ONLY ►ASSENOER ONLY AGE SEX EXTENT OF INJURY('X' ONE) INJURED WAS ('X' ONE) PARM NUMBER SEAT POE. SAFETY EQUIP.GECTED a� FATAL INJURY SWERL INJURY OTHER VISIB4E INJURY COMPLAINT OF PAIN OMV[R PAST. - PLD. SICLYCLIST OTHER ®#1 ❑ 37 M ❑ U ❑ ❑ ❑ ❑ ❑ ❑ ❑ NAME / O.O.B. / ADDRESS TELEPHONE DEPUTY HUGHES 10/08/1962 82695 DR. CARREON BLVD., 1NDIO CA 92201 760 863-8990 (INJURED ONLY) TRANSPORTED BY: TAKEN TO: DESCRIBE INJURIES: VICTIM OF VIOLENT CRIME NOTIFIED ❑# ❑ ❑ ❑ ❑ ❑ ❑❑❑ ❑ ❑ NAME I D.O.B. I ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY: TAKEN TO: DESCRIBE INJURIES: U" I U I I U U I U I U U U L.I U U NAME I D.O.B. I ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY: TAKEN TO: DESCRIBE INJURIES: VICTIM OF VIOLENT CRIME NOTIFIED n# ❑ ❑ El ❑ ❑ ❑ ❑ ❑ n NAME / D.O.B. / ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY: TAKEN TO: DESCRIBE INJURIES: VICTIM OF VIOLENT CRIME NOTIFIED r r# I I 1 I�I I I I L_ J LJ Li L_..l Li 1_J L_J LJ L_I NAME / D.O.B. / ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY: TAKEN TO: DESCRIBE INJURIES: VICTIM OF VIOLENT CRIME NOTIFIED U# ❑ ❑ ❑ U 0 ❑ ❑ D I I ❑ NAME I D.O.B. I ADDRESS TELEPHONE (INJURED ONLY) TRANSPORTED BY: TAKEN TO: DESCRIBE INJURIES: VICTIM OF VIOLENT CRIME NOTIFIED PREPARERS NAME I.D. NUMBER MO. DAY YEAR REVIEWERS NAME 5. L NaKa o#20 ` AY i r 6 V 071 Oil STATE OF CALIFORNIA NARRATIVE/SUPPL OF 5 01/11/2000 0545 3300 2630 LAR0011004 01 Notification: 02 I was dispatched to this non -injury traffic collision at 0724 hours. Responding in non- 03 emergency mode from Washington Street and Eisenhower Drive, I arrived on scene at 0730 04 hours. All times, speeds, and measurements in this investigation are approximate. 05 Measurements were made with a rollmeter and ranging laser. 06 ,sh 08 D-1(Cook) said that he was driving E/B on Avenue 52 at about 55 MPH on his way to work. 09 He said that it was dark outside, and that he had his lights on. He said that there were no other rv1l1cles oil the IOad, but lle saw bUtne'r11 111D 111Y1, V11 L11G uV11 3111VU-,1G1 KVV ajibu1! got closer to the area, he suddenly saw a large tree branch in the roadway across the E/B lane. 12 He said that he didn't have time to brake, and struck the tree. Cook said that he didn't slow 13 down when he saw the lights because he didn't know why they were there. 14 15 W-1 (Hughes) said that he was E/B on Avenue 52 E/O Madison Street when he saw a vehicle 16 up ahead swerve as if to avoid something in the roadway. Hughes said that he could see that 17 there was something in the roadway, so he slowed down to avoid it. He saw that it was a large 18 tree branch, so he pulled to the shoulder to see if he had any flares inside his vehicle. After he 19 pulled to the shoulder, he saw V-1 coming E/B on Avenue 52. He said that the speed appeared 20 to be faster than 55 MPH, and that V-1 didn't slow down before hitting the branch. 21 22 23 D-1 (Cook) was E/B Avenue 52 E/O Madison Street at approx. 55 MPH. For an unknown 24 reason, a large tree branch had fallen across the E/B lane of the roadway. Cook didn't see the 25 branch until it was too late, and struck it at about 55 MPH. 26 27 28 077 PREPARED BY I.D. NUMBER A EVI R% NA DATE John Doyle_ 2630 01/11/2000 80- H- Navarro#t2003 JAN 16 2000 r � STATE OF CALIFORNIA NARRATIVE/SUPPLEMENTAL PAGE s of s DATE OF INCIDENT TIME NCIC NUMBER OFFICER I.D. NUMBER 01/11/2000 0545 3300 2630 LAR0011004 01 Area of Impact: 02 The area of impact was determined by statements and debris to be: 03 1226' east of the east prolongation of Madison Street and 04 6' north of the south roadway edge of Avenue 52. 05 07 D-1(Cook) caused this collision by being in violation of: 08 VC§ 22350. Basic Speed Law 09 No person shall drive a vehicle upon a highway at a speed greater than is reasonable or prudent having due regard for weather, visibility, the traffic on, and the surface and width of, ! �� !f/t� .•��or/wuy, ufat I/! //(/ GY�lt[ U! u J�l�'Ci: !Y1llLf: Cf:��`.��:�C/S :!:�..:-J� J "J t"'�`�'•'v�iiu`''v�i tiw��:i ice: �� 12 The cause was established by statements, damage to the vehicle, and the fact that several 13 vehicles had avoided the hazard prior to V-1 colliding with it. 14 15 Additional Information: 16 The property owner where the trees are located is: 17 Country Club Properties 18 45-200 Club Dr. #A 19 Indian Wells, CA 92210 20 21 Recommendations: 22 None. 23 24 25 26 27 28 073 PREPARED BY I.D. NUMBER DATE REVIEWER'S NAME �ri� ��9� �l T4ht 4 4& Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 21, 2000 CONSENT CALENDAR: ITEM TITLE: Approval of a Final Map and Subdivision STUDY SESSION: Improvement Agreement for Tract Map 28447, RJT PUBLIC HEARING: Homes, LLC Approve the Final Map and Subdivision Improvement Agreement for Tract Map 28447, RJT Homes, LLC. None. None. Tract 28447 is located north of Calle Tampico and east of Park Avenue (Attachment 1). The Final Map creates 49 new residential lots (Attachment 2). This new Tract, being developed by RJT Homes LLC, was conditionally approved at the January 4, 2000 City Council Meeting. The developer failed to finalize and submit all the required documents within the 30-day conditional approval process. The developer has submitted the Final Map in substantial compliance with the Tentative Map, Subdivision Improvement Agreement and Improvement Security (Attachment 3) and has otherwise satisfied conditions prior to approval of the Final Map. The alternatives available to the City Council include: 1. Approve the Final Map and Subdivision Improvement Agreement for Tract 28447, RJT Homes, LLC; or TAPW DEPT\COU NCI L\2000\000321 e. wpd 2. Do not approve the Final Map and Subdivision Improvement Agreement for Tract 28447, RJT Homes, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, 7�'� Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement and Security 075 002 T:\PWDEPT\COUNC1L\2000\000321 e. wpd Ig �� I L d� Q !12 IM-sw z s►�` `�� oa-zauvt�z ew 35�(10? - iO�J 091. a iu � � Z-OOWZ 'ON 'al 1q u inz► c —' Z-Oo%z — n Icn (MB— _ _ ` 00"m e N -r- 3 I I 1 I Amu i 10 I AN LO qo CO i CQ I g . � o CD I - E-4 xw IMMA N 0 :s goI u Id Wy ---rc - F a 3 T 1^ 1 ~ L +ASLI 1 _ AM JIMA" I I ~ I I 1 1 0 1 ~ I I I . I w' I t I �t t I IIP� i 11 �` f4-99 / " •Wff� } II OZ48Z ON l�l1 9 !�MHS ms i lip! I %-zr.i4% Wd � ; �+s �s I s to c szj � n I d�up� a : -a„_......• ff I AMI $ I M I I �IRMA NII �� I I I cq Es■p 1 I At w 1 1 RON m I [--4 it I e s I I I , M I I� 1 I y 81 gAlt.o� NMI AM Ez111�1�1► —s �w —� d 3i �i r -� uerm � - �-•--(ii -+3t el uaaya 3uw a aamny xud y CITY OF LA QUIIVTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT Tract 28447 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the 'Agreement') is made and entered into this day of ,19 , by and between RJT Homes, LLC, an Arizona Limited Liability Company, hereinafter referred to as 'Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City.' RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 28447 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements'). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A" and "B", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Securitv. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security,' shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 082 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29447.wpd Pago, if 2) . Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit,. in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a*financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall. not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 083 T:IPWDEPT\STAFFlGUZMAN\TRACTSIAGREEMEN.TS\29447.wpd QJ f 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. . F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney., Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. T:\PW DEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29"7.wpd 084 012 Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdividers obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdividers control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall fumish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdividers engineers or surveyors, approval letters from other agencies having. jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built,' "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 085 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29447.wpd Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees Jo indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdividers performance herein under, including costs of suit and reasonable attomeys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be -in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing parry shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. T:\PWDEPT\STAFF\GUZMAN\TRACTSWGREEMEN.TS\29447.wpd 014 Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Date Date Title: AAIA46� By: Date Title: Reviewed and Approved: CiffEngineer Approved as to Form: City Attorney City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 RJT Homes, LLC P.O. Box 810 La Quinta, CA 92253 (760)564-6555 l �0 2Goa Date Date 1015 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\29447.wpd Page 6 of 6 Exhibit A SECURITY - TRACT 28447 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer; at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading 25,947 25,947 Streets & Storm Drainage 247,808 247,808 Domestic Water 397,900 397,900 Sewer 70,980 .70,980 Electrical 122,500 122,500 Perimeter Wall & Landscape 37,656 37,656 Monumentation 7,820 0 Construction Subtotal: $910,611 $902,791 Engineering & Plans (20% of Construction) 182,122 No -Plans Contingency (25% of Project) 273,183 Total: $1,365,916 ' • w 016 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California ss. County of On i �� 9 9 , before me, j _L. , Date Nae Tide ofORger (e.g., Doe, Note b' personally appeared Ci'� Y>n t luvm Name(a) of Sonar(a) I ❑ personally known to me % proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WIT SS my hand and official seal. IV Piece Notary Seal Above Sgnaturo of Notary OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: S &L i -b L"--) t� M-Al" � -e JLA13 -� Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: Number of Pages: 7 ❑ Individual Top of thumb here ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: O 1997 National Notary Association • 9350 De Sob Ave.. P.O. Box 2402 • Chatsworth, CA 91313-2402 Prod. No. 5907 Reader. Cap Top -Free 1.600.8764M al • J 017 Executed in One (1) Original SUBDMSION IMPROVEMENT BOND FAITHFUL PERFORMANCE (CALIFORNIA) Bond Initial for two years subject to renewal WHEREAS, The City Council of the City of La Quinta, State of California, and RJT HOMES, LLC., 1425 East University Drive. Phoenix. Arizona 85034 (hereinafter designated as "Principal') have entered into an agreement whereby Principal agrees to install and complete certain designated public improvements, which said agreement, dated .19 and identified as project Tract #28447, is hereby referred to and made a part hereof; and Whereas, Said principal is required under the terms of said agreement to furnish a bond for the faithful performance of said agreement. Now, therefore, we, the principal and FRONTIER PACIFIC INSURANCE COMPANY. as surety, are held firmly bound unto the City of La Quinta hereinafter called ("Oligee"), in the penal sum of One Million Three Hundred Sixtv Five Thousand Nine Hundred Sixteen and No/100 dollars ($1.365.916.00 ) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, fumly by these presents. The condition of the obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said agreement and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of La Ouinta, its Officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain if full force and effect. As part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney's fees, incurred by city in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the specification accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications. In witness whereof, this instrument has been duly executed by the principal and surety above named, on December 23, 1999. RJT HOMES, LLC. FRONTIER PACIFIC INSURANCE COMPANY Principal By. eila J. Mo ya, orney-In-Fa�J Agents Address: Bill Clark & Associates, Inc. 2601 Blake Street, Suite 202 Denver, Colorado 80205 all 018 a, SUBDIVISION IMPROVEMENT BOND LABOR AND MATERIAL (CALIFORNIA) Executed in One (1) Original Bond: SD00076511 Premium included in performance bond WHEREAS, The City Council of the City of La Quinta, State of California, and RJT HOMES, LLC.. 1425 East University Drive, Phoenix, Arizona 85034, (hereinafter designated as "Principal), have entered into an agreement whereby Principal agrees to install and complete certain designated public improvements, which said agreement, dated 19 , and identified as project Tract 28447 is hereby referred to and made a part hereof, and Whereas, Under the terms of said agreement, principal is required before entering upon the performance of the work, to file a good and sufficient payment bond with the City of La Quinta to secure the claims to which reference is made in Title 15 (commencing with Section 3082) of Part 4 of Division 3 of the Civil Code of the State of California. Now, therefore, said principal and FRONTIER PACIFIC INSURANCE COMPANY as corporate surety, are held firmly bound unto the City of La Quinta and all contractors, subcontractors, materialmen and other persons employed in the performance of the aforesaid agreement and referred to in the aforesaid Code of Civil Procedure in the sum of Nine Hundred Two Thousand Seven Hundred Ninety One and No/100 dollars (5902.791.00), for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay, the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this bond, will pay in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by city in successfully enforcing such obligation, to be awarded and fixed .by the court, and to be taxed as costs and to be included in the judgment therein rendered. It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies and corporation entitled to file claims under Title 15 (commencing with Section 3082) of Part 4 of Division 3 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond. Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect. The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said agreement or the specification accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration or addition. In witness whereof, this instrument has been duly executed by the principal and surety above named, on December 23, 1999 RJT HOMES, LLC. FRONTIER PACIFIC INSURANCE COMPANY By: p-112 *eila4J-Mo&4nTza, A rney-in-Fact j Agent's Address: Bill Clark & Associates, Inc. (/ 2601 Blake Street, Suite 202 Denver, Colorado 80205 091 019 T4ht 4 4 Q9 m Z AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 21, 2000 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 29306, Rancho La PUBLIC HEARING: Quinta, TD Desert Development Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29306, Rancho La Quinta, TD Desert Development. None. None. Tract 29306 is located east of Washington Street, and south of Avenue 48, (Attachment 1) and consists of 77 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of March 13, 2000, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (April 20, 2000), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 092 T:\PWDEPT\C0UNC1L\2000\000321 d.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29306, Rancho La Quinta, TD Desert Development; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 29306, Rancho La Quinta, TD Desert Development; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt" Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 093 002 T:\PWDEPT\C0UNCIL\2000\000321 d.wpd RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 29306, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty. (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 29306 is conditionally approved provided the subdivider submits all required items on or before April 20, 2000. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the 094 subdivider has completed the following requirements to the City Engineer's satisfaction. 003 A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on April 20, 2000. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21 st day of March, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell 095 City Attorney 004 ATTACHMENT 1 L' cc w O W W Q Q N J I.- N N � N a 2 4 Z CD <148TH AVENUE o z w i w EISENH WER RANC ui DRIVE QUINTA I.- N MISSIO DR.WEST Z SITE N w u- LL 50TH AVENUE VICINITY MAP NTS 096` WUHK WINUUw - iUU4 LU. zeJ PF: 95019 7500 07-Mar-00 01: 58 PM / 028.1500-1 ATTACHMENT �.� 05. eu lip " Y w :`= I �� n`8 J"3 F � W 4g - W y �e Z b e � 4�$ LG1� Z "0 q F. 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B-� cNv>�`=i lr �i. r ze',�h° c �e°► °s w�`Nap y, Sys` ��miP2 gag s `' � °6 •�0 � ` S 4-{<F U .L a '►\N -�`b q I ^ t /6 ¢I co �'A �•+F.�l N'O� 13.92.LZ.L9 N r-p� vy0 f '-' 0/ .` y 1\ •�" i\ ,F(i cc 7 h'! y `y 6� S'�NN\ '� oo°°\Qp �� g� �•\ w'6s•[s.rL :'laF/c?° co "•'02 m `�, s 6jcv s�s� s�f�/+ � � s ��:'$,�`s��N` ;��`°O °°beP s s\ s\ �'S s\ s �,5. a •.' •^ /( �6.'0\ ' c+'P ` ems\ •� !` � `'� >'� � s•:\ '`�, y';�� Q� �Pp�'� SRRRRS3RRR RRR '^ •. y Ns ^�� wq' QQ °0O! by GCS $�n:°iiNim �88f�8nffio�R£3R:=R 'lCIC8,�I�RIC"a1CICm SRSi$SRRRS3SiRR5iS�RR RRRRRRR ARRRRRR8 �PoR7r'"gNSBR=m��NNg�,1��@S-�m�,.�ICRn., 101 Oil CITY OF LAQUINTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT TRACT 29306 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of g 5 C/t 2000, by and between T. D. Desert Development Limited Partnership, a Delaware Limited Partnership, fiereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract 29306 (the 'Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security per the security schedule identified on Exhibit A attached hereto and made a part hereof. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured, including engineering design if the improvement plans were not complete at the time this agreement was made. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option.l 02 T. D. Desert Development Limited Partnership — Tract 29306 Page 1 0012 012 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 103 T. D. Desert Development Limited Partnership — Tract 29306 Page 2 of b 13 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty. Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 10 r T. D. Desert Development Limited Partnership — Tract 29306 Page 3 of 6 014 14 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 105 T. D. Desert Development Limited Partnership — Tract 29306 Page 4 of 6 015 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 106, T. D. Desert Development Limited Partnership — Tract 29306 Page 5 & 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 (760) 777-7075 SUBDIVIDER: T. D. Desert Development P. O. Box 1716 La Quinta, CA 92253 (760) 777-7747 By: Date Title: By: Date Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date Date 10'7 T. D. Desert Development Limited Partnership — Tract 29306 Page 6of6017 Exhibit A SECURITY - TRACT 29306 . Improvements designated as "Participatory' have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading $11,935 $11,935 On -Site Street Improvements $372,224 $372,224 Domestic Water $280,046 $280,046 Sanitary Sewer $213,895 $213,895 Underground Electrical $190,000 $190,000 Monumentation $15,000 $0 Totals: $1,831,100 $1,068,100 10 STATE OF CALIFORNIA ss. COUNTY OF 1 V f I g ) r� On �, r� �l � Zoo O , before me, P I t4 f -► �CF� b� �'N ' 7 � 1' �� G 1 . Name, Titld, e.g., "Jane Doe, Notaty Public" personally appeared A-// Ct4d £ L C Name(s) ofSigner(s) personally known to me -- OR -- ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the MNtCIAKFISCHBACH entity upon behalf of which the person(s) acted, executed the Commission # 1192021 instrument. Notary Public - Colifomia Riverside County Witness my hand and official seal. My Comm. Expires Aug Z 2002 OPTIONAL Though the data below are not required by law, the information may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER: ❑ Individual Corporate Office Title(s) ❑ Partner(s): ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee(s) ❑ Guardian/Conservator ❑ Other: SIGNER IS REPRESENTING Name of Person(s) or Entity(ies) t✓�� "T LX �4 / �lil DESCRIPTION OF ATTACHED DOCUMENT 51 C �j //0 i ) Ve /0 e- A.� 7— Title or Type of Document 7 Number of Pages i4j,)WZ,',></ _ 9/ Zero Lime SIGNERS (Other than named above) 109 .919 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 21, 2000 CONSENT CALENDAR: ITEM TITLE: Adoption of a Resolution Granting STUDY SESSION: Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract 23773-5, PUBLIC HEARING: Starlight-CCC, LLC Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 23773-5, Starlight-CCC, LLC. None. None. Tract 23773-5 is located north of Fred Waring, and west of Adams (Attachment 1) and consists of 57 residential lots (Attachment 2). The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. As of March 13, 2000, City staff has not received approval of the Final Map from the City's Acting Surveyor; however, it is expected that a technically correct map will be submitted within the time allowed with its conditional approval. A Subdivision Improvement Agreement (Attachment 3) has been executed by the developer; however, the associated securities have not been received. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and Subdivision Improvement Agreement. The approval is contingent upon receipt, within 30 days (April 20, 2000), of a technically correct Final Map suitable for recording by the County Recorder with all required signatures except for the City Clerk. 110 TAMDEMCOUNCIL\2000\000321 C.wpd Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional final map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 23773-5, Starlight- CCC, LLC; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract 23773-5, Starlight-CCC, LLC; or 3. Provide staff with alternative direction. Respectfully submitted, ZK�/� Chris A. Vogt Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 11�1 002 T APW DEFT\COUNCIL\2000\000321 c. wpd RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 23773-5, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 23773-5 is conditionally approved provided the subdivider submits all required items on or before April 20, 2000. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. subdivider has satisfaction. The City Engineer shall withhold his signature from the map until the completed the following requirements to the City Engineer's 112 003 A. Produced a technically correct drawing of the map area that is suitable for recording by the County Recorder B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on April 20, 2000. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21 st day of March, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell 113 City Attorney 141 ATTACHMENT 1 42nd AVENUE J J W _ ry � r) W Q STARLIGHT LANE z a DARBY ROAD Sl TE z vzi GALAXY d DRIVE SKYWARD WAY FRED WARING DRIVE MILES AVENUE TRACT MAP NO. 23773 5 VICINITY MAP NOT TO SCALE W W cn 114 11. U) W W N=d 4 g�w N V ^e! Z l� W N — V a a $ W iioi , m MAY tL ig k�ltl V p b ms'rj g� (,J9'SLC) ,LB'SLC i /hf�On u�Onp Ou°L°a °nm8m can < 2 f. 'z N. 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I n� o.°+n °a9awras . L 'Nob ssrae ,r m c a p es 'dS NO.LDN/HSYN N LH � 1 3 ° e F N T2 115 CITY OF LA QUINTA ATTACHMENT 3 SUBDIVISION IMPROVEMENT AGREEMENT TRACT 23773-5 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 20 by and between Starlight-CCC, LLC, a California Limited Liability Company hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 23773-5 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required, to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by -City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 116 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\23773-5.wpd pale n}Q 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of'W or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and .4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvement secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 17 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\23773-5.wpd Pag00 e O 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 118 010 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\23773-5.wpd Page 3 of 6 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1). year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 119 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, 1911 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\23773-5.wpd Page 4 of 6 and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorneys fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be.deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing parry. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\23773-5.wpd 120 012 Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By: Title: Reviewed and Approved: City Engineer Approved as to Form: City Attorney Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Starlight-CCC, LLC, a California Limited Liability Company By: Century Homes Communities a California Corporation, its General Partner (909)381-6007 S - '7- co Date Date Date Date 121 013 T:\PWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\23773-5.wpd Page 6 of 6 Exhibit A SECURITY - TRACT 23773-5 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory' have been orwill be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Grading Streets & Storm Drainage Domestic Water Sanitary Sewer Electrical Monumentation Performance $125,400 266,026 194,513 .101,266 140,000 10,000 Totals: $837,205 Labor & Materials $125,400 266,026 194,513 101,266 140,000 0 $827,205 122 014 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No. 5907 State of County of On before me, DATE personally appeared NAME, TITLE OF OFFICER - E.G., 1- NOTARY L_/ NAME(S) OF SIGNER(S) ❑ - OR - p oved to me on the basis of satisfactory evidence to be the person(p) whose name(p) is/fie subscribed to the within instrument and ac- knowledged to me that he/We/tbty executed the same in his/or/thir authorized Rau HENSLIY capacity(i§A), and that by his/bAr/t.lwgir Cornrrd bn#110MI signatureW on the instrument the person(o), �' oerside �Om° or the entity upon behalf of which the Wy►canm.6�iesllup7,2000 person($) acted, executed the instrument. WITNESS my hand and official seal. IGNA URE OF NOTARY jopr OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER ❑ INDIVIDUAL ❑ CORPORATE OFFICER TITLE(S) ❑ PARTNER(S) ❑ LIMITED ❑ GENERAL ❑ ATTORNEY -IN -FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) DESCRIPTION OF ATTACHED DOCUMENT a r+ GM TITLE OR TYPE OF OCUMENT A"In O NUMBER OF P DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE 123- 01993 NATIONAL NOTARY ASSOCIATION - 8236 Remmet Ave., P.O. Box 7184 - Canoga Park, CA 91309-7184 015 AGENDA CATEGORY: BUSINESS SESSION: COUNCILJRDA MEETING DATE: March 21, 2000 CONSENT CALENDAR: Adoption of a Resolution Approving a STUDY SESSION: Street Closure Permit for the Annual Greater Coachella Valley Soap Box Derby to be held April 8, PUBLIC HEARING: 2000, on Avenida Bermudas Adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales and the side streets to the west that connect to Avenida Navarro for the annual Greater Coachella Valley Soap Box Derby on April 8, 2000. During the March 7, 2000 City Council Meeting, City Council approved an amount of $2,700 to support the Soap Box Derby. In addition, $500 was budgeted for the Soap Box Derby Operating Materials in Account No. 101-453-703-847. The total amount available to support the Soap Box Derby is $3,200. Of the money available, the estimated allocation is as follows: Franchise Fee . $1,300 In Kind Services $1,400 Operating Materials $ 500 Total $ 3, 200 None. On March 6, 2000, representatives of the Greater Coachella Valley Soap Box Derby applied for a temporary use permit to hold their annual event on April 8, 2000, between the hours of 5:00 A.M. and 7:00 P.M. The Community Development Department will issue Minor Use Permit 2000-198 after they receive comments from potentially effected agencies. 124 T:\PWDEPT\C0UNC1L\2000\000321 g. wpd The proposed race route is identical to the route used in previous years, and requires the closure of Avenida Bermudas between Calle Arroba and Calle Nogales and closure of the side streets to the west that connect to Avenida Navarro which include Calle Arroba, Calle Colima, Calle Monterey, Calle Chihuahua, and Calle Nogales. Temporary street closures are allowed if the City Council adopts a Street Closure Resolution pursuant to Municipal Code Section 12.32. If the Resolution is approved, the Public Works Department will issue an Encroachment Permit pursuant to Municipal Code Section 12.16 that requires the implementation of traffic safety measures including traffic control signs, barricades, and other safety measures. The temporary street closure will have minimal impacts on the surrounding area because other streets adjoining the site are available to provide access to the surrounding residential properties. The affected property owners will be notified of the upcoming event pursuant to the conditions of Minor Use Permit 2000-198. Approval of the temporary street closure will not create conditions that may threaten the public's health and safety needs of the community because specific conditions will be imposed as a part of Minor Use Permit 2000-198. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales and the side streets to the west that connect to Avenida Navarro for the annual Greater Coachella Valley Soap Box Derby on April 8, 2000; or 2. Do not adopt a Resolution of the City Council approving the temporary closure of Avenida Bermudas between Calle Arroba and Calle Nogales and the side streets to the west that connect to Avenida Navarro for the annual Greater Coachella Valley Soap Box Derby on April 8, 2000; or 3. Provide staff with alternative direction. Respectfully submitted, Chris A. Vogt 125 Public Works Director/City Engineer � d T:\PWDEPT\COUNC1L\2000\000321 g. wpd Approved for submission by: Thomas P. Genovese, City Manager 126 TAPWDEPT\COUNCIL\2000\000321g.wpd 003 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF AVENIDA BERMUDAS BETWEEN CALLE ARROBA AND CALLE NOGALES AND THE SIDE STREETS TO THE WEST THAT CONNECT TO AVENIDA NAVARRO, ON APRIL 8, 2000, FROM 5:00 A.M. TO 7:00 P.M. FOR THE GREATER COACHELLA VALLEY SOAP BOX DERBY WHEREAS, the Greater Coachella Valley Soap Box Derby has applied for City Council approval to close Avenida Bermudas between Calle Arroba and Calle Nogales, and the side streets to the west that connect to Avenida Navarro, for their special outdoor event to be held April 8, 2000; and WHEREAS, the City Council on the 21 st day of March, 2000, reviewed and heard public testimony on this request to temporarily close Avenida Bermudas between Calle Arroba and Calle Nogales and those interconnecting streets to the west between the hours of 5:00 A.M. and 7:00 P.M.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary street closure: 1 . The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the City Council, by Resolution, to designate "temporary no parking" areas by placing signs adjacent to the street curb. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety shall be completed as required by the Public Works Encroachment Permit. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors surrounding the race event. The affected property owners will be notified of the upcoming event as required by Minor Use Permit 2000-198. 3. The City can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons are found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not "at risk" while attending the special event. 4. Approval of the temporary street closure will not create conditions that may 127 TAMDEPT\COUNCIU2000\000321g.wpd 004 threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the findings and requirements of the City Council in this case. Section 2. The City Council approves the closure of portions of Avenida Bermudas between Calle Arroba and Calle Nogales and the side streets to the west that connect to Avenida Navarro (Exhibit "A") from 5:00 A.M. to 7:00 P.M. subject to conditions imposed by the Public Works and Community Development Departments. Section 3. The City Engineer, or his designee, will issue an Encroachment Permit (Chapter 14.16 of the Municipal Code) to the Greater Coachella Valley Soap Box Derby regulating the closure of the streets provided certain traffic control standards and the Conditions of Approval for Minor Use Permit 2000-198 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director, a minimum of 24-hours prior to the event. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the City Manager is authorized to reschedule the street closure provided all conditions of approval under Minor Use Permit 2000-198 are met. Section 6. The Greater Coachella Valley Soap Box Derby personnel shall obtain an Encroachment Permit from the Public Works Department, including a traffic control plan, prior to closing the streets, and make arrangements to install all traffic safety signs and barricades prior to the closure of said streets. Section 7. A condition of Minor Use Permit 2000-198 shall be to have Riverside County Sheriff's Department personnel on hand to assist the applicant with on -site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and 128 thus could jeopardize those persons attending the function; and 005 TA WDEMCOUNCIL\2000\000321g.wpd Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21 st day of March, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 129 006 T:\PWDEPT\C0UNC1L\2000\000321 g. wpd EXHIBIT "A" 1 1 , 1 i Calle Ensenada GREATER COACHELLA VALLEY SOAP BOX DERBY APRIL 8, 2000 (5:00 A.M. to 7:00 P.M.) W A W 3 a Z N LLJ Calle No ales Calle Chihuahua cd o > c z � b cd b Calle Monterey Cane Colima Calle Arroba Ut I L. . Calle Chinon_, I 130 007 Tjht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: March 21, 2000 CONSENT CALENDAR: 9 ITEM TITLE: Approval of an Award of Contract for STUDY SESSION: Project No. 99-12, Fiscal Year 1999/2000 Citywide PUBLIC HEARING: Slurry Seal/Restriping Program Award a contract for the 1999/00 Slurry Seal/Restriping Program, Project No. 99-12 to California Pavement Maintenance Company, Inc., of Sacramento, California, for the bid price of $174,305.60 Available funding is as follows: Fiscal Year 1999/2000 Comprehensive Street Maintenance Program (Account No. 101-453-609-000) $548,404.00 Therefore, adequate funding is available to award this contract. This project is funded by the General Fund. Therefore, under the Charter City status, the City is not mandated to pay prevailing wage rates. The City may realize a cost savings in this area. Following the City Council's authorization to receive bids at the December 7, 1999 City Council Meeting, bids were advertised for the 1999/2000 Slurry Seal/Restriping Program, Project 99-12. This Project will provide for the slurry sealing of various streets (Attachment 1) and citywide re -striping of traffic lines and pavement markings. i3i T APW DEPT\COUNCIL\2000\000321 f. wpd On February 7, 2000, bids were opened for this Project, with the following results: 1. Engineer's Estimate $213.444.00 2. California Pavement Maintenance Company, Inc. $174,305.60 3. American Asphalt Repair & Resurfacing $179,251.00 4. Bond Blacktop, Inc. $191,700.50 5. Pavement Coatings Co. $198,606.80 6. Roy Allen Slurry Seal $198,967.90 7. Valley Slurry Seal Co. $217,136.40 8. Sudhakar Company, Inc. $249,525.50 9. Glick Corp. dba Asphalt Maint. Co. $264,941.40 The low bidder for Project No. 99-12 is California Pavement Maintenance Company, Inc., of Sacramento, California. Staff has completed a background investigation of the low bidder and has determined the low bidder is qualified to complete the Project. The low bid of $174,305.60 is $39,138.40 under the Engineer's Estimate. Based upon an award date of March 21, 2000, the following represents a tentative Project time line: Contract Award Notice to Proceed Construction Period (20 days) Project Acceptance March 21, 2000 April 3, 2000 April 10, 2000 - April 30, 2000 May 2, 2000 Prior to slurry sealing, City maintenance crews will complete any necessary crack sealing and patching activities on all of the areas to receive slurry seal. The alternatives available to the City Council include: 1. Award a contract for the 1999/00 Slurry Seal/Restriping Program, Project No. 99-12 to California Pavement Maintenance Company, Inc., of Sacramento, California, for the bid price of $174,305.60; or 2. Do not award a contract for the 1999/00 Slurry Seal/Restriping Program, Project No. 99-12 to California Pavement Maintenance Company, Inc., of Sacramento, California, for the bid price of $174,305.60; or 3. Provide staff with alternative direction. 13? 002 TAPWDEPT\C0UNCIL\2000\000321 f.wpd Respectfully submitted, s Ch A. Vog/ZZA/r7/-'� Public Works Director/City Engineer Approved for submission b rlyt4l�� -� Thomas P. Genovese, City Manager Attachments: 1 . Slurry Seal/Restriping Map 133 003 T:\PWDEPT\COUNCIL\2000\000321 f. wpd ATTACHMENT 1 p intan VoR d Sagebrush [Jr. rt O g04 s w m e rus r. u g 4 able � a ¢ Calls Los Arboles La Quints 5 aguaro r. Park m m m Or 'Q Calls ve El lle roulo OOriza a Fe ipe Ave. 50 ainted painted ro Indian � ack Wood Ct e Calls ° i gay y Ave' os V lass y OCastle Wert Id �� Fox un Calle as r Ines r. y Coyote Creek Maria GWudVreN h John Adams ,Nay Calle = U Ave. Ultimo Rondo p n Big Horn rat m pat W Scehool �ry S� r W irrte Ave. Tu u a n Ct E Nis no Senior U pringtic a La Quinta @ Poln Dr. $ Center ay m Village Shopping AG 00 a 3 3 ve. Breckenridge -i' Calle Tampico A a A Centel Narani r. a Z m na-V nture Hal C� UQ Ave. LaEPinaAve. La Ft nda E mCalls Yucatan Ave, a FondaCalle Calle� c ° m Ave. LaC lie lZc�a a i Cal Hi alg U U A. Nuestra Calle B rcelona Calls DrWe West Deacon Drive East all Si al Fri Bu s a mil G°F T� Fire Station o� Peerless Place al Call. Dt ran o rences Hack n. Coyote Canyon Ct. Z'j @/yrd c e/e Cal no q U to t7 Cal Er senjda Talking Ro4 parer CaI19 Nogales � winnre Tradition U`e all C hu ua € sy Country Club 8 Meste� mem v G�/e :;ai Mlnterbvm c v 6 al C lim I i�e F > I I o Calle A bl g U Z m Dal Gato Drive me,, G Tj @/ 03 s e m ¢ Ile hil n — a ¢ Kings Alcove Q e t m > 2 > Ileh ladid Q Q R c 0 Ile I em ul w 3 O 0 v 134 005 T4ht 4 4dw COUNCIL/RDA MEETING DATE: March 21, 2000 Consideration of a Professional Services Contract with Greenwood and Associates to Prepare Guidelines for the Curation of Archaeological Resources and Consultant Services in an Amount Not to Exceed $10,000 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve and authorize the City Manager to enter into a contract with Greenwood and Associates to prepare guidelines for the curation of archaeological resources and consultant services in an amount not to exceed $10,000. FISCAL IMPLICATIONS: An amount not to exceed $10,000 was approved and appropriated from the General Reserve Fund at the City Council meeting of December 7, 1999. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW Ordinance 288 amended Chapter 3.12 to permit the City Council to authorize the execution of a Personal Services Contract without observing bidding procedures when the amount does not exceed the value of $10,000. The City Council at its meeting of December 7, 1999 (Attachment 1), approved the distribution of a Request for Proposals (RFP) for a consultant to prepare guidelines for the curation of archaeological resources in the City of La Quinta. RFPs were sent out to eight firms and one response was received from Greenwood and Associates. Staff C:\My Documents\WPDOCS\CCJH.006 13,5 is therefore requesting authorization to have the City Manager enter into a Professional Services Contract with Greenwood and Associates for the work defined in the Proposal provided as Attachment 2. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve and authorize the City Manager to enter into a contract with Greenwood and Associates to prepare guidelines for the curation of archaeological resources and consultant services in an amount not to exceed $10,000; or 2. Do not approve and do not authorize the City Manager to enter into a contract with Greenwood and Associates to prepare guidelines for the curation of archaeological resources and consultant services in an amount not to exceed $10,000.; or 3. Provide staff with alternative direction. Respectfully submitted, Je jry I�er�man C mm ity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . City Council Minutes of December 7, 1999 2. Cost Proposal and Scope of Services by Greenwood and Associates C:\My Documents\WPDOCS\CCJH.006 jf 138 ATTACHMENT 1 0 City Council Minutes 7 December 7, 1999 Council Member Adolph felt it's important to resolve the noise level problem as soon as possible. Council Member Perkins asked staff to compare the effects of a Colorado sound barrier wall versus a concrete block wall. Motion carried unanimously. MINUTE ORDER NO. 99-165. 5. CONTINUED CONSIDERATION OF A RECOMMENDATION OF THE HISTORIC PRESERVATION COMMISSION FOR THE ALLOCATION OF FUNDS IN AN AMOUNT NOT TO EXCEED $10,000 TO HIRE A CULTURAL RESOURCES CONSULTANT TO PREPARE GUIDELINES FOR THE CURATION OF ARCHAEOLOGICAL COLLECTIONS. Planning Manager di lorio advised that staff met with three of eight Indian tribal bands to discuss the future of curating artifacts. She stated all three were interested but only the Agua Caliente Band is considering a curation facility within their museum which they expect to construct within the next three to five years. Due to the potential loss of archaeological resources, the Historic . Preservation Commission has recommended preparation of procedures to set up a curation facility for the purpose of carrying artifacts for exhibition and scientific research. It would not include Native American sacred or ceremonial artifacts. The Historic Preservation Commission has recommended appropriation of funds not to exceed $10,000 and authorization for the distribution of an RFP. In response to Council Member Adolph, Ms. di lorio advised discussions are ongoing with the three tribal bands on how to store the artifacts. At the present time some of the artifacts are taken to Riverside and some are kept by the archaeologists. Council Member Sniff supported moving forward and dealing with other relevant comments as they come up. Council Member Henderson asked about the possibility of utilizing a grant from the State Historic Preservation Office. Ms. di lorio advised she would look into a grant. She further advised that the consultant will look at the State guidelines to determine if those guidelines are too arduous for the City or incompatible with the desert area, and added that the City is not required to comply with the State or Federal guidelines. 004137 City Council Minutes 8 December 7, 1999 MOTION - It was moved by Council Members Sniff/Henderson to approve the recommendation of the Historic Preservation Commission and appropriate funds from the General Fund Reserve in an amount not to exceed $10,000 and authorize the distribution of a Request for Services. Motion carried unanimously. MINUTE ORDER NO. 99-166. 6. CONSIDERATION OF A HISTORIC PRESERVATION COMMISSION RECOMMENDATION FOR DESIGN AND FINANCIAL PARTICIPATION OF A PLAQUE FOR TRADITION/HACIENDA DEL GATO IN AN AMOUNT NOT TO EXCEED $ 500. There were no changes to the staff report as submitted and on file in the City Clerk's Department. MOTION - It was moved by Council Members Sniff/Henderson to approve the recommendation of the Historic Preservation Commission and authorize staff to appropriate an amount not to exceed $500 from the General Fund Reserve Account to prepare 'a plaque for Hacienda del Gato at the Tradition in conjunction with the La Quinta Historical Society. Motion carried unanimously. MINUTE ORDER NO..99-167. • STUDY SESSION 1. DISCUSSION REGARDING THE ART IN PUBLIC PLACES ORDINANCE. Council Member Henderson asked that this item be continued to January 4, 2000, and advised she is looking for discussion of eliminating this assessment on single-family dwellings. Council concurred to continue this item to January 4, 2000. 2. DISCUSSION OF RENEWAL OF THE CITY'S FRANCHISE AGREEMENTS WITH WASTE MANAGEMENT OF THE DESERT FOR SOLID WASTE COLLECTION AND RECYCLING. Assistant City Manager Weiss advised that as a result of Council's direction on June 15, 1999, staff has begun negotiations with Waste Management of the Desert, and both parties have prepared an initial list of issues which are included in the staff report. He further advised that staff is prepared to solicit a proposal 005 ATTACHMENT 2 GREENWOOD AND ASSOCIATES 725 JACON WAY PACIFIC PALISADES, CALIFORNIA 90272 (310) 454-3091 March 9, 2000 Mr. Jerry Herman Community Redevelopment Director City of La Quinta P. O. Box 1504 La Quinta, CA 92253 Dear Mr. Herman: Greenwood and Associates is pleased to provide to you and Ms. Di Iorio our proposal to prepare guidelines for the curation of archaeological resources and provide additional consultant services. We believe that our team is uniquely qualified both to prepare the Curation Program, and to advise and consult in any other aspect of cultural resource management. We have managed the curation of major collections, written guidelines for their preparation and curation, and are knowledgeable of all relevant requirements. We have served as consultant, peer reviewer, and expert witness for many other public agencies, among them the city and county of Ventura, city and county of Santa Barbara, San Juan Capistrano, city of Los Angeles, California Energy Commission, National Park Service, National Endowment for the Humanities, and more. Although for this proposal, we are naming only two individuals (myself and Alice Hale), I might add that our company also has on permanent staff qualified architectural historians and historians, as well as archaeologists qualified for both Native American and historical sites. We will be glad to provide any additional information or detail to assist your decision. Sincerely, A Roberta S. Greenwood 006 13,9 PROPOSAL: GUIDELINES FOR THE CURATION OF ARCHAEOLOGICAL COLLECTIONS Introduction Greenwood and Associates is pleased to submit this proposal to the City of La Quinta for the preparation of guidelines for the curation of archaeological collections. With the depth and breadth of our own experience in amassing collections - including very large ones - providing temporary curation for them, preparing collections for permanent accession at recognized repositories, creating curation agreements, and having already written a comprehensive set of guidelines for one public agency, we believe that we can render the services requested efficiently, effectively, and at a level of highest professional competence and credibility. We have written management plans and contributed to municipal ordinances and policies, including the cultural resources section of the new CEQA Manual for the City of Los Angeles. With the continued growth of the City of La Quinta, it is reasonable to anticipate that the inventory of cultural resources will only grow, and that a policy is needed to accommodate both collections that have been gathered in the past and those which will inevitably accrue as more fieldwork is done. Content of the Guidelines It is our intent to define curation as the management of paperwork and data files, as well as artifacts of a physical nature. The archival material is interpreted as including field notes, historical photographs, old maps, site records, excavation photos and drawings, primary research data, and other information pertaining to a site surveyed or excavated. This is accompanied by a copy of the consultant's report. The curation policy will address sites/collections of both Native American and historical origin, and provide for records of potentially significant standing structures. Methods for the preparation, accessioning, and maintenance of collections will be formulated according to both the state and federal standards for curation. These differ only slightly, but projects sponsored by a federal agency, or subject to federal permit or licensing, etc., will be subject to the latter guidelines. Policies for accession, de -accession, loans, transfers under NAGPRA, public use for research or display will be set forth, with examples of appropriate forms. Data entry for a master cross-referenced inventory will be recommended so that the total collection can be scanned by site number, artifact type, quadrangle map, or other research avenue. The objectives will be to provide direction for housing and managing locally assembled cultural materials in a safe and secure environment, while providing as well, methods for access to and use of the collections by the public or professional scientists. Such a program will discharge the City's responsibilities to make available to the public information which has been gathered at the public's 00�40 expense, directly or indirectly, in a manner consistent with state and federal guidelines, while still protecting site locational data or other resources which may be sensitive to Native American or other community concerns. At the same time, adoption of a curation policy will assure that such materials, artifactual and archival, are preserved for future generations and future research. Methods and Scope of Services The work properly begins with meetings with City staff, the Historic Preservation Commission, La Quinta Historical Society, and the Native Americans tribal organization, to elicit the particular concerns, wishes, and needs of each. The other step prior to formulating specific guidelines will be to review lists of known sites, collections already made and their whereabouts, bibliography of completed reports, any historical structures inventory or lists of landmark designations; the purpose of this step is to evaluate the nature and extent of the problem. Recommendations for size and location of a repository will depend in part upon the present and anticipated future needs for curation. Depending on the information already on hand at the City, a recommendation may be made for a site record search at the South Central Coastal Information Center, to provide an inventory of known sites for predictive value, and a bibliography of reports filed to suggest where collections may be housed at present and the quantities of materials recovered. The meetings outlined in the Request for Proposals are deemed important. However, "up to" eight different meetings are mentioned, and this would restrict the number of hours left for research and writing. We would hope, therefore, that two or more meetings can be scheduled on the same day to minimize travel time and costs and make best use of the consultant. The report to be prepared will include an overview of what is presently known about collections which have been recovered in La Quinta, their bulk, numbers, fragile or perishable condition, and present location. Some prediction will be offered about the volume which can be anticipated in the future. The concerns of the historical and Native American groups will be reported. Any potential locations for a curation facility or opportunities for funding (e.g., the current Preservation and Planning Grant offered by the Getty Grant Program, or assistance through the State Office of Historic Preservation) which are encountered during the work will be described. The Curation Program Guidelines will address the specific recommendations in the state and federal guidelines for curation, including the preparation of collections for deposit and the essential conditions for an acceptable repository and its management. It will provide the statutory framework for the repatriation to designated Native Americans of items deemed sacred or associated with burials, and the procedures to be followed in this instance. It will include samples of forms for accession, de -accession, loans, and others appropriate to the management of collections. While not called out in the request for proposals, the consultant will also review planning, historic preservation, or other appropriate local ordinances in order to suggest any complementary measures relevant to curation which will assist the City and its consultants in achieving compliance with the curation guidelines. 0 ()0 Qualifications Roberta Greenwood is a certified member of the Register of Professional Archaeologists, and further qualified under the Secretary of the Interior's Standards as both historian and architectural historian. She has written a Curation Plan for the Metropolitan Water District of Southern California covering the vast collection of materials amassed during approximately seven years of fieldwork during the construction of the Eastside Reservoir Project in Riverside County, literally many thousands of items. She has also provided temporary curation at Greenwood and Associates for massive collections recovered from the Foothill Transportation Project (Orange and San Diego counties) for Caltrans; the MWD's Inland Feeder Project in San Bernardino County; and all work since 1987 for Los Angeles Metro Rail. These materials have been marked, catalogued, and packaged for delivery to the curating institutions according to the state and federal guidelines and the specifications of each facility. She thus has hands-on experience with diverse collections, as well as the knowledge of the regulations. Greenwood and Associates is a small business, 100% female owned, incorporated in 1979 but conducting business since 1962 as a sole proprietorship. There is no outstanding litigation; in fact, there has never been any, nor any allegations of violations of ethics or professional standards. The company routinely has in force all relevant insurance and certificates can be provided to the City. All contracts have been completed timely and within budgets. There have been no changes in ownership from inception, and some staff members have been associated since 1974. This is a stable firm with professional recognition exemplified by awards from the Society of California Archaeology, Candelaria American Indian Council, City of Ventura, Chinese Historical Society, Society of Professional Archaeologists, and others. Additional details about the organization are included as an attachment. Roberta S. Greenwood will be the principal directly involved and responsible for this project. She will attend the meetings, write the Curation Program Guidelines, and make presentations. For background research or data compilation, we plan to involve Alice Hale, M.A., a full-time Associate of the company. Resum6s for both are attached. Project Team Qualifications The team will consist of Roberta Greenwood and Alice Hale. The responsibilities of each are stated above. Ms. Hale is a fully qualified archaeologist who also serves as our laboratory director and collections management supervisor. She has most recently compiled a comparable inventory of the resources of all coastal State Parks in Orange and San Diego counties and has expertise in data entry. No subcontractors are included. Both are available to give full attention to this project. 3 �f 14 Budget and Contract We do not submit a line -item budget because of uncertainties in the number and schedule of meetings, and in the level of information already at hand, but do offer to complete all work for a total lump sum not to exceed $ 10,000.00. The order of tasks will be: preliminary meetings with staff and concerned organizations; compilation of data; researching comparable standards which have been adopted elsewhere; integrating this information with the federal and state guidelines; preparing a draft Guidelines for Curation which will be directly relevant to the City's needs; interacting with the City for any necessary revisions; and preparing the final Program. We are ready to begin the documentation and will continue through the various phases continuously until completion. Anticipating cooperation from all parties and prompt authorization to begin, we would plan to complete the work by June 30, 2000. If the award is delayed, we ask for 90 days. We will be glad to provide any additional information or detail which would be helpful to the City in its decision. rd 010 10 GREENWOOD AND ASSOCIATES COMPANY PROFILE The following paragraphs provide additional information about the facilities and organization of Greenwood and Associates. 1. Equal opportunity. An approved Affirmative Action Plan has been on file with the City of Los Angeles since 1975, and regularly updated. The Affirmative Action Officer of the company is Roberta S. Greenwood. We have successfully exceeded all goals for the hiring of women, and do our best to recruit, train, and employ ethnic minorities within the available labor pool, subject only to the professional qualifications required for specific tasks. 2. Although not necessarily relevant to this project, we currently hold the following Federal Antiquities Act Permits: Cultural Resource Use CA-94-01-16, OMB 1024-0037, issued by the BLM, valid through Dec. 3, 1996; and USF ARPA Permit 103802. These permits are evidence of the recognition and approval of our work by Interagency Archeological Services in Washington, and all the local agencies which must review and accept them; permits have been in force and regularly renewed since 1978. 3. Insurance. Greenwood and Associates is routinely covered by Workers' Compensation Insurance carried with the State Compensation Insurance Fund. General liability, comprehensive form, contractual insurance, independent contractor's, and personal and property damage insurance is carried by American States Insurance Co. in the amounts of $2,000,000 for bodily injury and property damage, plus coverage for business, hired, or borrowed vehicles. Personal auto insurance is carried by Twentieth Century for $250,000/500,000 bodily injury/property damage, with $60,000 coverage additional for uninsured or under insured vehicles. We also, carry professional liability insurance. Certificates of insurance can be provided upon request. Although we consider this level of protection to be reasonable and prudent to our clients and employees, we have a developed Safety Policy in force, have maintained an accident free record and observe all standards and regulations of OSHA in our work. 4. Small business concern. Greenwood and Associates meets this definition as set forth in the regulations of the Small Business Administration (Code of Federal Regulations, Title 13, Section 121.3-8), and Standard Industrial Classification 8999. We are therefore eligible for all procurements under the small business set -aside (1972 July). 5. Woman -owned business. This firm, incorporated in the State of California, is owned, controlled, and operated by Roberta S. Greenwood, meeting the definition of 1978 Sep. The company is so certified by Caltrans (89H4804), as well as Cordoba Corporation (all utilities), Los Angeles County Transportation Commission, City and County of Los Angeles, City of San Diego, and others. 6. Equipment. Greenwood and Associates owns all of the routine and specialized tools and equipment used in scientific professional services including, but not limited to: two transits and tripods, stadia rod, Brunton compasses, metric tapes, sighting level, range finder, altimeter, and other 144 surveying and recording equipment; hand held soil augers with extensions; custom probes; custom power shaker and hand screens, both with nesting and variable size mesh insets; custom wash rack with pressure regulator and accessories; drying trays; shovels, picks, buckets, wheelbarrows, and. other hand tools; metal detector; portable generator; soil chemistry laboratory (Hach) and portable pH meter; gross and fine metric scales; laboratory equipment. We maintain an extensive library including rare and current books, journals, maps, unpublished reports, and specialized reference material. Photographic equipment for both color and black and white imagery includes an RCA videocamera, plus Canon F-1, Olympus, and Minolta cameras, lenses, filters, copy stand, accessories, and lowel (sic) tota-light system for remote or studio illumination. Office equipment includes five desk -top computers (IBM compatible; 486 and 200 Pentium) with statistical, spreadsheet, and AutoCad software; two Compaq laptops, two Toshiba laptops, HP laser printers (4M and IHP), Epson 800 color printer, FAX, and a high speed copier with a 17-inch capacity, collator, and accessories. Drafting and production facilities include full-size light table, portable light box, copy stand, Brother and KROY lettering machines. The staff operates three four-wheel drive vehicles and a mobile laboratory trailer. 7. Auxiliary services. Aside from permanent staff with capabilities in both the research and field work activities of prehistoric and historical archaeology, historical architecture, and history, we provide consultant services as needed from specialists who work with us regularly in such related disciplines as remote sensing, paleontology, chronometrics, palynology, obsidian sourcing and hydration, etc. Curation is provided at Los Angeles County Museum of Natural History and by consultant agreements with other accredited institutions nearer to the origin of collections. 8. All corporate books and records are maintained by a Certified Public Accountant, and payroll is handled and reported by ADP. The Federal identification number is 95-3311695. State number is 229-8305-0. (110145 Greenwood and Associates Summary of Qualifications Greenwood and Associates is uniquely qualified to render requested services. The firm not only has 30+ years of experience in the preparation of EIIUEIS, Section 106, HABS and HAER documentation, regional and site -specific overviews, architectural evaluation, historical research, NRHP nominations, archaeological data recovery, and comparable reports, but has also developed curation, preservation, interpretation, and management plans for public agencies, managed compliance programs under both CEQA and NEPA, assisted in the drafting of ordinances and handbooks, and served as consultant and peer reviewer for several cities and counties. Management plans have been prepared for areas as large as Edwards Air Force Base and China Lake Naval Weapons Center, and as small as specific archaeological sites potentially affected by the Corps of Engineers. Projects have been conducted on federally owned or administered lands, according to federal standards, for the National Park Service, Bureau of Land Management, Federal Highways Administration, General Services Administration, National Forests, and all of the military agencies. Investigations for state agencies, or subject to state review, include studies for six Caltrans Districts, and California Department of Parks and Recreation. A few selected examples of local projects include the Downtown People Mover (CRA); Sonoratown (CRA); assessment of McKinley Mansion; architectural evaluation of Koreatown; Northeast Los Angeles Community Plan Revision; all cultural resources related to Metro Rail (1987 to date); Playa Vista; Glendale -Burbank -Los Angeles Light Rail; Caltrans Operations Center; RTD Headquarters complex; Port of Los Angeles; mini-HABS documentation of MacArthur Lake; and many projects each for Los Angeles Department of Water and Power, Bureau of Engineering, Metropolitan Water District, and Southern California Edison. Other urban studies have been conducted in Napa, Ventura, Irvine, San Juan Capistrano, San Clemente, Oceanside, Santa Ana, San Bernardino, Santa Barbara, Blythe, Malibu, Simi, Moorpark, Baldwin Hills, Pleasanton, Phoenix, and many others. Projects extend from Oregon to Mexico, plus Suisun Bay and various river systems. The relevance is familiarity with applicable regulations, guidelines, and precedents, at all levels of government, and with both historical and prehistoric resources. The firm has experience with all of the typical sites, structures, and various cultures or ethnic communities which may be encountered. Interpretive services have included park development and museum displays, publications and pamphlets for the lay public, media presentations, lectures, and contributions to two CD-ROM series and three web pages. Greenwood and Associates is certified as a D/WBE firm at the city, county, and state levels. Key personnel are certified in the categories of field (prehistoric) research, historical archaeology, archaeological resource management, and archaeological administration; and under the Secretary of the Interior's standards for history and historical architecture as well. Professional recognition is demonstrated by Greenwood's services as peer reviewer, compliance consultant, and expert witness for the National Park Service, NEH, State Energy Commission and others; her research grants, professional offices, publications, and awards; and frequent teaching experience. Selected Key Individuals Roberta S. Greenwood, Principal Investigator. President of Greenwood and Associates, she has conducted independent research for 35 years and is responsible for the preparation of more than 400 environmental reports/statements, major overviews and management plans, and has served as elected and appointed officer in national professional organizations. She has been called upon as expert witness, peer reviewer, university lecturer, and consultant to the City of San Juan Capistrano, Ventura and Santa Barbara counties, and the State Energy Commission. Her research has been published in both professional journals and trade publications, and she is the recipient of state and national awards. She is certified by ROPA (Register of Professional Archaeologists; formerly, SOPA in the categories of field research, historical archaeology, and cultural resource management), and under the criteria of the Secretary of the Interior, also as historian and architectural historian. John M. Foster, Project Manager, RPA. As Associate since 1980 and Vice President of Greenwood and Associates, Foster has managed and coordinated many large inter -disciplinary projects which have involved multiple project -wide investigations spanning several years each at both prehistoric and historical sites. Examples include studies for the San Francisco District, COE, at Warm Springs Dam -Lake Sonoma (1978-1982); many investigations for the Los Angeles District, Corps of Engineers, from 1987 to 1997; multiple highN, gay projects spanning several counties; studies in Ventura since 1974; all services for Los Angeles Metro Rail since 1987, and more. He directed a field office in Hemet for two years with a staff of as many as 50 professionals, for the Metropolitan Water District's Eastside Reservoir Project. Listed in ROPA. Dana N. Slawson, M. A., Architectural Historian. Mr. Slawson is accredited in his specialty by Caltrans, and qualified by the Secretary of the Interior as architectural historian and historian. He also has a sound background in archaeology, by training and field experience. He has conducted many field surveys for Caltrans, University of California at Irvine, National Park Service, and other agencies, involving the identification, recording, and evaluation of historic structures, the historical research to document their age and significance, and determinations of eligibility. He prepared the HAER documentation of Prado Dam for the Corps of Engineers, the HABS study for the Howard Hughes Industrial Complex (17 structures), and the National Register of Historic Places nomination for the Garbani Farmstead, all received with high commendation from the reviewing agencies. Judith A. Rasson, Ph.D., Historian. Dr. Rasson has degrees in both history and archaeology, which makes her unusually qualified to focus her research on the probabilities for, and significance of, potential historical resources. She has prepared the underlying research designs for many historic properties which establish the context of such resources, and the questions by which the significance of a given site are evaluated. Her insight is also valuable in synthesizing the information derived from both the archaeological and historical methods; examples include two blocks of downtown Santa Ana for GSA, and writing the synthesis volume integrating research at 56 historical sites studied for the East Side (Domenigoni) Reservoir. 147 Greenwood and Associates ROBERTA S. GREENWOOD Greenwood and Associates Institutional affiliation: 725 Jacon Way Natural History Museum of Pacific Palisades, CA 90272 Los Angeles County (310)454-3091 CURRICULUM VITAE Education Wellesley College, A.B., with honors Boston University, Graduate program in public administration; left to move to California. University of California, Los Angeles, Ph.D. program in anthropology/archaeology; left to engage in professional practice. Early Experience in Research and Archaeology - partial only Research Center for Group Dynamics, Massachusetts Institute of Technology. Research assistant, 1947-1948. John Randolph Haynes and Dora Haynes Foundation, Los Angeles. Research associate, 1948-1950. Excavations with UCLA Archaeological Survey: Point Dume, Simomo, Del Mar, Whale Rock Reservoir, Parker Mesa, 1959 et seq. Goleta Slough. Project director, conchology/midden analysis. UCLA, 1960. Browne Site (CA-VEN-150). Project director, 1961-1965. San Miguel Island. Field director, LA Co. Museum of Natural History, 1964. Project director for National Park Service, including Anacapa and Santa Barbara Islands, 1977 and 1981. Shisholop (CA-VEN-3). Project director for CA Dept. Parks and Recreation (1965) and City of Ventura (1967). Diablo Canyon (6 sites). Project director, Pacific Gas and Electric Company, 1968. Also, designed and installed archaeological display in Visitor Center, 1972. Appointments and Offices - partial only Research Associate in Archaeology, Natural History Museum of Los Angeles County. Fellow, American Anthropological Association. Fellow, American Association for the Advancement of Science. Consultant for Archaeology, Los Angeles Cultural Heritage Commission. Editorial Board, and Executive Board, American Society for Conservation Archaeology. Regional Editor, North American Archaeologist Board of Directors, and Editorial Board, Society for Historical Archaeology. Board of Directors, Grievance Committee, SHA delegate, Society of Professional Archeologists (SOPA). Treasurer, Chairman of Environmental Policy Committee, etc., Society for California Archaeology. City Archaeologist, City of San Juan Capistrano, 1989 to 1995. Committee for CRM, Society for American Archaeology. Listed: Society of Professional Archeologists (SOPA), certified in field work, archeological resource management, and historical archeology. Approved consultant lists for Los Angeles, Santa Barbara, Orange, Riverside, San 148 Greenwood and Associates Bernardino, San Luis Obispo, Ventura, and Northwest Counties; SHPO and State Information Centers. 5th International Director of Anthropologists. Awards: Award of Merit for an Individual, 21 st Annual Conference of California Historical Societies, 1975. Certificate of Commendation "for significant contributions to the preservation of California's archaeological heritage," American Association for State and Local History, 1983. Award for "outstanding service and dedication to C.A.I.C. and the American Native Indian Community," Candelaria American Indian Council, 1988. "Historic Person of the Year," Ventura City Council, 1992. Lifetime Achievement Award for Contributions to California Archaeology, Society for California Archaeology, 1994. Award of Recognition in Appreciation for Outstanding Achievements in Advancing Chinese American History Through the Science of Archaeology, Chinese Historical Society, 1996. Cotsen Prize Imprint Award for book, Down by the Station (Los Angeles Chinatown), University of California, 1996. Distinguished Service Award, Society of Professional Archeologists, 1998. Grant: National Endowment for the Humanities. $ 65,000 to support research at Mission San Buenaventura. 1975. Grant: John Randolph Haynes and Dora Haynes Foundation, grant to digitize Chinese collections from Los Angeles and Santa Barbara, 1998. Course lecturer or instructor: Historical Archaeology, and Cultural Resource Management. University of California, Los Angeles and Santa Barbara; University of Southern California; Loyola University; California State University, Dominguez Hills and Fullerton. Getty Museum Research Institute, Getty Museum Conservation Institute. Publications in Archaeology Trade publications only; does not include proprietary or technical reports. See separate listing for environmental documents. Early Dwellers in Topanga Canyon. Archaeology 12:4. 1959. How to Catch a Caveman. Westwind, Spring 1960. Quantitative Analysis of Shells from a Site in Goleta, California. American Antiquity 26:3, Part 1, 1961. A Stone Carving from the Browne Site. The Masterkey 36:1. 1962. Preliminary Survey of the Rancho Canada Larga, Ventura County, California (with R. O. Browne). UCLA Archaeological Survey Annual Report 1963. Frogs, Breasts, and Primitive Art. American Anthropologist 67:6. 1965. The Rise and Fall of Shisholop (with R. O. Browne). Ventura County Historical Society Quarterly 12:2. 1967. A Second Stone Sculpture from the Browne Site. The Masterkey 41:3. 1967. The Lost Chapel of Santa Gertrudis (with R. O. Browne). Ventura County Historical Society Quarterly 13:2. 1968. West Coast Archaeologist. Wellesley College Alumnae Magazine 52:2. 1968. j The Chapel of Santa Gertrudis (with R. O. Browne). Pacific Coast Archaeological Society Quarterly 4:4. 1968. Mission San Buenaventura Aqueduct (with N. Gessler). Pacific Coast Archaeological Society Quarterly 4:4. 1968. 6 Greenwood and Associates Review of "Archaeology of the Buchanan Reservoir Region, Madera County, California." American Antiquity 34:3. 1969. A Coastal Chumash Village: Excavation of Shisholop. Southern California Academy of Sciences Memoir 8. 1969. The Browne Site: Early Milling Stone Horizon in Southern California. Society for American Archaeology Memoir 23. 1969. Diablo Site Dating. SLOCAS Artifact 5:13. 1972. 9000 Years of Prehistory at Diablo Canyon. San Luis Obispo County Archaeological Society Occasional Paper 7. 1972. Archaeological Policy in the Coastal Zone (with G. Mellis). California Coastal Zone Conservation Commission, South Coast Region. 1974. 3500 Years on One City Block: San Buenaventura Mission Plaza Project Archaeological Report. Redevelopment Agency, City of San Buenaventura. 1975. The Changing Faces of Main Street: San Buenaventura Mission Plaza Project Archaeological Report. Redevelopment Agency, City of San Buenaventura. 1976. The Obispeno and Purisimeno Indians. In Handbook o} North American Indians (Vol. 8: California). Smithsonian Institution. 1978. The Overseas Chinese at Home. Archaeology 31:4. 1978. Archaeology and Preservation (with H. A. Davis, C. R. McGimsey III, and J. B. Arnold III). Preservation News 19:8. National Trust for Historic Preservation. 1979. The Chinese on Main Street. In Archaeological Perspectives on Ethnicity in America. Baywood Press. 1980. Archaeological Research on California's Channel Islands. Proceedings of the Conference on Scientific Research in the National Parks (Vol. I). NTIS PB 81-100026, 5 of 7:406-412. New Melones Archeological Project, California: Research Background (with M. J. Moratto). Final Report of the New Melons Archeological Project, Vol. 3. National Park Service, Washington, D. C. 1982. New Melones Archeological Project, California: Data Recoveryfrom Historical Sites (with contributions by others). Final Report ... Vol. 5. National Park Service, Washington, D. C. 1982. The Bandini-Coto Adobe, Prado Dam, Riverside County, California: Test Excavation (with J. D. Frierman and J. M. Foster). U. S. Army Corps of Engineers, Los Angeles District. 1983. i New Melones Archeological Project, California: Review and Synthesis of Research at Historical Sites (with L. H Shoup). Final Report ... Vol. 7. National Park Service, Washington, D. C. 1983. Coyote Press, Salinas. 1987. Robinson's Ferry/Melones: The History of a Mother Lode Town, 1848-1942 (with L. H. Shoup). Final Report of the New Melones Archeological Project, Vol. 8. National Park Service, Washington, D. C. 1984. The Ortega Adobe, West Main Street (with J. M. Foster). Redevelopment Agency, City of San Buenaventura. 1984. Chinatown in Ventura. Gum Saan Journal 7:1. Chinese Historical Society of Southern California. 1984. 7 01 7- 150 Greenwood and Associates Archaeological Testing and Historical Research at CA-SHA-1176 (Dogtown/Vollmers Ranch). Archaeological In- vestigations in the Sacramento River Canyon, Vol. 2 (with L. H. Shoup). CA Department of Transportation. 1985. Review of "The Archaeology of California" by J. L. and K. K. Chartkoff. Historical Archaeology 20:1. 1986. Archaeological Study of CA-VEN-110, Ventura, California (with J. M. Foster and G. R. Romani). U. S. Army Corps of Engineers, Los Angeles District. 1986. Review of "The Diaz Collection: Material Culture and Social Change in Mid -Nineteenth Century Monterey" by D. L. Felton and P. D. Schultz. Historical Archaeology 21:1. 1987. The Aros-Serrano Adobe (with J. M. Foster and A. Q. Duffield). U. S. Army Corps of Engineers, Los Angeles District. 1987. Work Camps in the Santa Ana Canyon (with J. M. Foster and A. Q. Duffield). U. S. Army Corps of Engineers, Los Angeles District. 1988. The First Historical Settlement in Los Angeles County: Investigations at Whittier Narrows (with J. M. Foster and A. Q. Duffield). U. S. Army Corps of Engineers, Los Angeles District. 1989. The Spanish Ranchero: Fact and Fancy. In Archaeology of the Spanish Borderlands: Columbian Quincentennial. Smithsonian Institution, Washington, D. C. 1989. Testing the Myths of the Gold Rush. Historical Archaeology of Nineteenth Century California. William Andrews Clark Libary, University of California, Los Angeles. 1991. Historical Archaeology in the Far West. Historical Archaeology 25:2. 1992. Old Approaches and New Directions: Implications for Future Research. In Hidden Heritage: Historical Archaeology of the Overseas Chinese. Baywood Press. 1993. Chinatown: Cultural Resources Mitigation Program, Los Angeles Metro Red Line Segment One. Metropolitan Transportation Authority. 1994. News from the Underground: History and Archaeology Meet at the Station. In Origins and Destinations: Essays on Chinese America. Chinese Historical Society of Southern California and UCLA Asian American Studies Center, Los Angeles. 1994. The Mexican Potters of Prado (with J. Foster, R. P. Hampson, and J. A. Rasson). U. S. Army Corps of Engineers, Los Angeles District. 1995. Three Centuries before the Gold Rush: Asian Immigration. CD: The Asian -American Experience. American Journey series, Primary Source Media. 1996. Down by the Station: Los Angeles Chinatown. Monumenta Archaeologica 18. Institute of Archaeology, University of California. 1996. (Cotsen Prize Award) The High Lung Laundry in Santa Barbara: History, Architecture, and Archaeology. In press. Chinese Historical Society of America, 1998. Review of "Three Farewells to Manzanar... National Historic Site" by Jeffery Burton. Historical archaeology 32:1. 1999. Greenwood and Associates Selected Environmental Projects as Principal Investigator Archaeological Study at Hunter Ranch, Point Area. Pacific Gas and Electric Co (PG and E). 1970. Archaeological Study of the Holm Property, Point Arena. PG and E. 1971. Archaeological Survey at Collingsville. PG and E. 1972. Archaeological Investigation, Fuel Oil Tank No. 7, Morro Bay. PG and E. 1972. Archaeological Investigation, Fuel Oil Tank No. 6, Morro Bay. PG and E. 1973. Archaeological Investigations at Moss Landing. PG and E. 1973. Archaeological Element, Los Liones Canyon Acquisition Plan for State of California. Department of Parks and Receation. 1973. Archaeological Survey, 7 City Parks. Los Angeles Department of Recreation and Parks. 1973. Archaeological Investigation, San Luis Bay Properties. James A. Roberts Assocs. 1973. Archaeological Investigation, Moss Landing Marine Terminal. PG and E. 1974. Archaeological Investigation, Morro Bay Power Plant. PG and E. 1974. Archaeological Investigation, Pittsburgh -Crockett Properties. PG and E. 1974. Archaeological Investigation, Selby Pumping Station. PG and E. 1974. Archaeological Investigation, Ventura County Sanitary Landfill. Henningson, Durham and Richardson. 1974. Archaeological Investigation, Fuel Oil Storage Facilities, San Luis Obispo. PG and E. 1974. Archaeological Investigation, Diablo Canyon Nuclear Power Plant. PG and E. 1974. Archaeological Reconnaissance, Stockton East and Lockeford Substations and Transmission Lines. PG and E. 1974. Archaeological Investigation, Victorville-Rinaldi 500 KV T/L. Los Angeles Department of Water and Power. 1975- 1977. Archaeological Reconnaissance, Trancas Canyon. Geotechnical Consultants, Inc., for County of Los Angeles. 1975. Archaeological Reconnaissance and Field Testing, Mission Plaza. City of San Buenaventura Redevelopment Agency/HUD. 1975. Archaeological Reconnaissance, Goleta Sanitary District. Brown and Caldwell. 1975. Archaeological Investigation, SOHIO Pipeline, San Pedro Bay, CA to Ehrenberg, AZ. Williams Brothers Engineering, Tulsa, OK. 1975. Field Survey and Evaluation. 1977. Archaeological Reconnaissance, Morro Bay P/P Additional Oil Storage. PG and E. 1975. 9 `` n 1525 Greenwood and Associates Assessment of Archaeological Resources. New Melones Reservoir. U. S. Army Corps of Engineers, Sacramento District. 1976. Archaeological Reconnaissance, Morro Bay P/P Additional Facilities. PG and E. 1976. Evaluation of Archaeological Survey, Vandenberg Air Force Base. Henningson, Durham and Richardson. 1976. Review of Oak Park Environmental Impact Report, Ventura County. Olson Laboratories. 1976. Archaeological Investigation, Headlands Properties, Pacific Palisades, Stephen W. Cunningham. 1976. Archaeological Investigation and Field Test, 220 East Canon Perdido, Santa Barbara. Audax Corp. 1976. Archaeological Investigation, Proposed Development at Westlake. E. L. Pearson and Assoc. 1976. Archaeological Investigation, Segerstrom Properties, Santa Ana. The SWA Group. 1976. Study for Cultural Resources Management, Aboriginal and Historic Sites, The Hearst Ranch. Envicom. 1976. i Final Assessment of Archaeological Resources and Recommendations, New Melones Reservoir Project. U. S. Army Corps of Engineers, Sacramento District. 1976-1977. Archaeological Investigation, Agoura. E. L. Pearson and Assoc. 1976. Archaeological Investigation, Dana Point Properties, Orange Count. The SWA Group. 1977. Archaeological Reconnaissance and Evaluation, Areas Surrounding Mission San Juan Capistrano. City of San Juan Capistrano. 1977. Survey and Evaluation of Aboriginal and Historical Archaeological Resources, Proposed Access Road, New Melones Lake. U. S. Army Corps of Engineers, Sacramento District. 1977. Archaeological Reconnaissance, Perry Substation, Cambria, San Luis Obispo County. PG and E. 1977. Review, Evaluation, and Testimony at Public Hearing - Sundesert Nuclear Power Project. CA State Energy Resources Conservation and Development Commission. 1977. Field Test and Sites Evaluation, Friendship Park. Los Angeles County Department of Parks and Recreation. 1977. Review, Evaluation and Comments: Management Plan for Cultural Resources at New Melones Recreation Area, by Iroquois Research Institute. National Park Service, Western Region. 1977. I I Archaeological Resources Study and Survey, Addendum: New Alignment, West Coast -Mid Continent Pipeline Project (SOHIO). Williams Brothers Engineering Co., Tulsa, OK. 1977. Archaeological Survey and Investigation, Channel Islands National Monument. National Park Service, Denver Service Center. 1977-1978. Archaeological Field Test and Evaluation, Soscol House Historic Site, Napa. California Department of Transportation, District 04. 1978. Data Recovery/Mitigation of Impacts. 1978. U11 Greenwood and Associates Historical Research and Evaluation of Cultural Resource Potential, People Mover Project, Downtown Los Angeles. Community Development Agency, City of Los Angeles. 1978. Archaeological Resources Study and Survey, Additional Services, West Coast -Mid Continent Pipeline Project (SOHIO). Williams Brothers Engineering, Tulsa, OK. 1978. Cultural Resources Study and Survey, McCullough-Victorville Transmission Corridor (Victorville, CA to Boulder, NE). Los Angeles Department of Water and Power. 1978-1979. Warm Springs Cultural Resources Study - Historical Sites. Warm Springs Dam -Lake Sonoma Project. U. S. Amy Corps of Engineers, San Francisco District/Sonoma State University. 1978-1982. Archaeological Investigation at Woolsey Canyon, Los Angeles County. O. Sage, Sr. 1978. Determination of Eligibility for the National Register of Historic Places, Archaeological Sites at Diablo Canyon, San Luis Obispo County. PG and E. 1978. Field Test and Evaluation of 4-SLO-AS-402, Mesa Alta, San Luis Obispo County. San Luis Engineering, Inc. 1979. Cultural Resource Survey of Proposed Class I Landfill near San Canyon, Upper Santa Clara River Valley, Los Angeles County. E. L. Pearson. 1979. Archaeological Services in Conjunction with Old Post Office Relocation and Restoration, City of Santa Rosa. Dan Peterson, A.I.A. 1979. Cultural Resource Survey, Tentative Parcel Map 13788, Near Perris, Riverside County. Lee Jay Development. 1979. Investigation and Field Test of Cultural Resources on the Hawkins-Nimmock-Slusher Property, including Historical and Architectural Evaluation. City of Santa Fe Springs. 1979. Continuing Services re the Parra Adobe. City of San Juan Capistrano. 1979. Cultural Resources Overview. Edwards Air Force Base. 1979-1980. Historic Cultural Resources Overview, Downtown Redevelopment Area. City of San Buenaventura. 1980. Cultural Resources Investigation, Devers-Villa Park Transmission Project. Southern California Edison. 1980. Cultural Resources Study, Chinatown Senior Citizens Housing Site. Los Angeles Community Redevelopment Agency. 1980. Cultural Resource Investigation, Seismic Locations on Edwards Air Force Base. U. S. G. S. 1980. Cultural Resource Study, Kramer-Edwards-U.S. Borax I I5kV Transmission Line. Southern California Edison. 1980. Cultural Resource Investigation, Underground Cable Installation on Edwards Air Force Base. Pacific Telephone. 1980. Cultural Resource Reconnasissance of 120-126 Driftwood Street, Los Angeles. Robert J. Mayer. 1980. Assessment of Historical Cultural Resources, Ygnacio Homes Development near Orcutt, Santa Barbara County. RPM Associates. 1980. 154 Greenwood and Associates Cultural Resource Investigation of the Alamo Pintado and State Highway 246 Projects. Santa Barbara County Department of Transportation. 1980. Cultural Resources Investigation, Gaviota Supply Base. Rust and Weinstein. 1980. Field Test and Evaluation of Mission Santa Ynes Aqueduct, Solvang. Environmental Research Associates. 1980. Overview of History and Historical Archaeology on San Clemente Island. Chambers Consultants/U.S. Navy. 1980. Cultural Resources Study, Serrano Substation to Mira Loma Substation. Southern California Edison Co. 1980. Test Excavation of Six Historical Sites. Warm Springs -Lake Sonoma Project. Sonoma State University for U. S. Army Corps of Engineers, San Francisco District. 1980. Cultural Resource Reconnaissance of the Cadillac -Fairview Property in Chatsworth. Philips Brandt Reddick. 1980. Survey and Excavations, Diablo Canyon Nuclear Power Generating Plant. Pacific Gas and Electric Co. 1980. i I Survey and Field Tests, Range Improvement Project, Vandenberg Air Force Base. National Park Service for Vandenberg Air Force Base, Environmental Planning Branch. 1981. Historic Resource Evaluation of Kerckhoff Dam Tramway, Fresno County. Auburn Constructors. 1981. Cultural Resource Reconnaissance, Parcel No. 24, Tentative Parcel Map No. 12597, Malibu. Mazaltov Development Corp. 1981. Planning, Survey and Historic Structure Report, Jensen Ranch Historic Park. Riverside County Parks Department/Melvyn Green and Associates. 1981. Cultural Resources Management Plan. Edwards Air Force Base. 1981. New Melones Dam and Reservoir Project: Phase X Mitigation Excavations at Ten Historical Sites. Heritage Conservation and Recreation Services, Dept. of the Interior/INFOTEC. 1981. Survey and Field Test, Installation at Tule River. Southern California Edison Company. 1981. Cultural Resources Survey, Transmission Lines and Installations. Los Angeles Dept. of Water and Power. 1981. Cultural Resources Survey for Cable Installation on Edwards Air Force Base. Pacific Telephone. 1981. Cultural Resources Overview: Archaeology, Ethnography, History, and Rock Art, Haas -Kings River Study Area. Pacific Gas and Electric Company. 1981-1982. Cultural Resources Investigation, Bernheimer Gardens. Palisades Middle School. 1981. i Cultural Resources Overview and Management Plan: Archaeology, History, and Rock Art. China Lake Naval Weapons Center. 1981-1982. jTest Excavation of CA-ORA-322. Seal Beach Naval Weapons Center. 1981. I Archaeological Survey on San Miguel Island. National Park Service. 1981. j' 12 Greenwood and Associates Cultural Resource Management Plan for Tentative Tract No. 34494. Cadillac Fairview Homes West. 1981. Cultural Resources Investigation for Dry Canyon. Los Angeles Department of Water and Power. 1982. Test Excavation at Rowher Flats. Los Angeles County Department of Parks. 1982. Cultural Resource Management Plan, Del Norte County. International Nickel Company. . 1982. West Channel/Cabrillo Beach (Port of Los Angeles): Monitoring and Field Test. Woodward -Clyde Consultants. 1982. Monitoring, Field Tests, and Data Recovery, Shopping Center Development. Redevelopment Agency, City of San Buenaventura. 1982-1983. Cultural Resources Survey, Haas -Kings River Study Area. Pacific Gas and Electric Company. 1982. Professional Review of Cultural Resources Reports, Onshore and Offshore Assessment Reports, Santa Ynez Unit Development, prepared by Dames and Moore. EXXON Company, U.S.A. 1982. Imperial Valley to La Rosita 230 kV Transmission Line Survey. PUC/Environmental Science Associates. 1983. Archival Research, Survey, and Evaluation, Malibu Vista TT 34964. Malibu Vista Professional Center Co. of Los Angeles. 1983. Excavation of CA-SHA-1176 and Evaluation of Significance. California Department of Transportation, District 02/INFOTEC. 1983. Cultural Resources Survey and Test Excavation of Selected Sites, Haas -Kings River Hydroelectric Project, Rancheria Creek Study Area, and Helms Pipeline Rupture. PG and E. 1983-1984. Cultural Resources Investigation, Potrero Canyon EIR. Los Angeles Department of Parks and Recreation/Envirosphere. 1984. Survey, Test Excavation, and Resource Evaluation, Rancho Palo Comado. E. L. Pearson. 1984. Consultant for Archaeology, Chinese Historical Site in Downtown El Paso. New Mexico State University/City of El Paso. 1984. Historical Investigation of Rancho El Sausal, Salinas, Monterey County. City of Salinas/Robert-Lamb-Hart, San Francisco. 1984. Archaeological Survey, Vandenberg Air Force Base, Space Shuttle Range Support Program. Air Force Systems Command/National Park Service. 1984. Archaeological Evaluation of the Mission Ranch, Monterey County. Archaeological Consulting/Robert-Lamb-Hart, San Francisco. 1984. Archaeological Survey and Test Excavations, Replacement Cable Project and Fibre Optic Cable Project, Vandenberg Air Force Base. U. S. Air Force, Space and Missiles Center/National Park Service. 1984. Cultural Resource Investigation of Ex -Mission Property, 14937 San Fernando Mission Blvd., Los Angeles County. Creative Structures. 1984. 13 023 156i Greenwood and Associates Monitoring during Construction, Tract No. 36526, Sunland. Lomeli -Nelson, Inc. 1984. Archaeological Investigation, Mulholland and Stunt Road, MLD No. 15832. Michael Brandman Associates. 1984. Cultural Resources Overview and Management Plan for the San Luis, Merced, and Kesterson National Wildlife Refuges, Merced County. U. S. Fish and Wildlife Service/Archaeological Consulting. 1984. Increased Study Area for Archaeological Impacts... Realigned Portion of Victorville-Rinaldi Line 2. Los Angeles Department of Water and Power/Engineering-Science. 1984. I Cultural Resources Investigation for Proposed Supply Base at Damsite Canyon, Santa Barbara County. Landon Wheeler Weinstein. 1984. Overview and Intensive Survey, Northwest Lompoc/Jesus Maria Union Oil Project, Vandenberg Air Force Base. Dames and Moore. 1984. Test Excavation at CA-LAN-1131, Malibu. Charles Coleman. 1984. Cultural Resources Investigation, DWP Distributing Station 96. Engineering -Science. 1984. Class I Cultural Resources Investigation for California, Mzona, New Mexico, and Texas, Pacific Texas Pipeline from Los Angeles Harbor to Midland, Texas. Engineering -Science. 1985. Cultural Resource Services During Installation of Underground Cable on Vandenberg Air Force Base. Department of the Air Force, Headquarters Space Division. 1985. Archaeological Survey for Proposed CONOCO Development on Vandenberg Air Force Base. Dames and Moore. 1985. Archaeological Survey: Cass Landing, Cayucos, San Luis Obispo. Courtney and Associates. 1985. Archaeological Investigation: Varian Ranch Development, Western Ranch, San Luis Obispo County. McClelland Engineers. 1985. Archaeological Investigation, Proposed Victorville-Rinaldi 500 kv Transmission Line 1. Engineering -Science for Los Angeles Department of Power and Water. 1985. Archaeological Survey, General Motors Advanced Concepts Center, Malibu. Arthur Erickson Architects. 1985. Cultural Resource Assessment: LCC/LCN 397 Project Area, Grimes Canyon, Ventura County. County of Ventura. 1985. Research Design, Excavation, and Assessment of CA-VEN-110, Calleguas Creek, Ventura County. U. S. Army Corps of Engineers, Los Angeles District. 1985. Archaeological Services during Development of Santa Fe Springs Corporate Center. O'Donnell, Brigham and Partners. 1985. Data Recovery and Interpretation, 737 S. Olive Street, Los Angeles. Public service, Los Angeles Cultural Heritage Commission. 1985. Archaeological Investigation, Conoco Winters 1-2 Well Site, Santa Barbara County. Dames and Moore. 1985. 14 157 Greenwood and Associates Cultural Resources Investigation, Proposed Postal Facilities at Malibu. URS Corporation. 1985. Work Program for Archaeological and Paleontological Services, Metro Rail Minimum Operable Segment 1, Downtown Los Angeles. Southern California Rapid Transit District. 1985. California Forest Highway 124 Archaeological Survey Project, Placer County (historic and prehistoric overviews, survey, site relocation and recording, assessment). Federal Highway Administration/National Park Service. 1985. Archaeological Investigation for Communication Cable #1979, Vandenberg Air Force Base. National Park Service. 1985. Consultant for Historical and Archaeological Research Design, Analysis of Cultural Materials, Fort Tejon State Park. Center for Public Archaeology, California State University, Northridge. 1985. Cultural Resource Investigation, Hormel Properties, Mulholland Highway, Los Angeles County. Radoslav Sutnar. 1996. Contributions to FEIR, Imperial Irrigation District. Engineering -Science. 1986. Cultural Resource Investigation, Proposed Postal Facility, Oceanside, San Diego County. URS Corporation. 1986. Cultural Resource Investigation, Proposed Postal Facility at Westchester, Los Angeles County. URS Corporation. 1986. Cultural Resource Investigation, Proposed Development at Baldwin Hills. Engineering -Science. 1986. Cultural Resource Investigation, Expanded Project Area at Grimes Canyon. Planning Department, County of Ventura. 1986. Additional Survey and Field Test, Damsite Canyon, Santa Barbara County. Coastal Services, Inc. 1986. Test Excavations at CA-VEN-721 and CA-VEN-118. Barclay Hollander. 1986. Cultural Resources Investigation, Dos Pueblos Ranch, Santa Barbara County. Dames & Moore. 1986. Cultural Resources Investigation at Naumann No. 1 Exploratory Drill Site, Oxnard. Sun Exploration and Production Co. 1986. Test Excavations at Selected Sites on Vandenberg Air Force Base. Dames & Moore, for CONOCO. 1986. i Test Excavation at CA-VEN-243. Oceanic California Inc. 1986. Cultural Resources Investigation at Three Exploratory Drill Sites, Santa Barbara County. Sun Exploration and Production Co. 1986. Test Excavation at CA-VEN-786, Moorpark. Kavlico. 1986. Cultural Resources Investigation along Sespe Creek, Ventura County. Sanford I. Drucker. 1996. Test Excavation at CA-VEN-168, Ventura County. Concrete Express. 1986. Archaeological Services re Lake Sherwood/Hidden Valley Area Plan EIR. McClelland Engineers. 1986. 15 02t iI Greenwood and Associates Archaeological Investigation at 14937 San Fernando Mission Boulevard, Mission Hills (data recovery, CA-LAN-169A, Mission San Fernando). Continental Buildings. 1986. Archaeological Investigation, Tentative Tract No. 36182, Sylmar. Lionel Sterne. 1986. Assessment of Historical Resources: Butterfield Planned Unit Development, Chino Hills. DeVere Anderson Enterprises. 1986. Cultural Resource Sensitivity: 106-130 N. Ventura Avenue, Ventura. Randolfo R. Pozos. 1986. Cultural Resources Investigation: Oxnard/Ventura Solids Processing and Compost Facility. Fay Round and Associates. 1986. Evaluation of Historical Resources at Garden and De La Guerra Streets, Santa Barbara. Steven Craig and Associates. 1986. Monitoring During Improvements at Happy Camp, near Moorpark. Ventura County Department of Public Works. 1986. Monitoring and Data Recovery on West Main Street, Ventura. Lost Arrow/Patagonia. 1986. Cultural Resources Investigation, Louis Properties in Santo Monica Mountains. Coastal Builders, Inc., San Luis Obispo. 1986. Cultural Resources Investigation in Ventura County. Petrochem Inc. 1986. Cultural Resources Investigation, Wormington Homes, Santa Monica Mountains. James Rasmussen, Costa Mesa. 1986. Open End Contract for Archaeological -Cultural Resources Services for Civil Works Projects with the Southern California, Southern Nevada, and Arizona Region. U.S. Army Corps of Engineers, Los Angeles District. With INFOTEC Research, Inc. 1987-1987 and 1987-1988. With INFOTEC and Statistical Research, Inc., 1989-1990, 1990- 1991, 1991-1992, 1992-1993, and 1994-1995. GandA Delivery orders have included: NRHP evaluation of 22 bridges; historical research, magnetometer test, palynology, archaeological assessment, and excavation of Town of Rincon/Prado; documentation, architecture, and excavation at McCarty Ranch; test excavation at four sites in Whittier Narrows; test excavation at three sites at Seven Oaks Dam; excavation at Powerhouse SAR-3; comprehensive study of water systems; assessment of the Cajon Canal; assessment of an historical road; two surveys along the Santa Ana River; history of the dairy industry; excavation of an historical dairy; NRHP assessment of Prado Dam; excavations at Oceanside (Hubbert Adobe and ranch house); research context for historical sites in Prado Basin; survey and excavation at Lake Elsinore; assessment and data recovery at several adobes (Bandini-Cots, Aros-Serrano, Bayse, Yorba=Slaughter, etc.), testing and data recovery at two historical sites near Mission San Luis Rey; HAER documentation of three Edison Powerhouses; popular report on the three Edison powerhouses; test excavation at Cameros Creek, Santa Barbara; historic property treatment plan for Hansen Dam; interpretive pamphlet for Prado Basin; architectural evaluation of three dwellings; test excavations and remote sensing at seven sites in Prado, Basin, and others. Metro Rail, MOS-1, MOS-2, and MOS-3. Open end contract for all services related to history, archaeology, and paleontology. Tasks have included: administrative procedures, supplemental EIS, sensitivity assessments, construction monitoring, historical research, HABS recordation at Union Station, HABS documentation of historical landscape at MacArthur Park, data recovery excavations at Chinatown/Union Station and major monograph, excavation at Campo de Cahuenga, compliance with MOA, installation of interpretive displays, public lectures, etc. Contract with Rapid Transit District 1987-1990; transferred to Los Angeles County Transportation Commission 1990-1993; and to Parsons Engineering -Science, Inc. from 1993 to date. I Phase II Test Excavation and Mitigation of Impacts on CA-VEN-168, Ventura County. Concrete Express. 1987. 16 i (► Z' --- - - 159 Greenwood and Associates Overview, Survey, and EIR for Simi Valley Expanded Landfill. SCS Engineers. 1987. Survey, Historic Structures Report, and EIR, East Third Street and W. Wooley Road, Oxnard. Earth Metrics. 1987. Survey and Test Excavations, Lang Ranch, Ventura County. Lang Ranch Corp. 1987. Santa Ana Watershed/Woodcrest Water Supply Project, Riverside County. Site identification, recording, monitoring, compliance services. Engineering -Science, Inc. 1987. Survey and Test Excavation, Agua Dulce. Civic Engineering. 1987. Archaeological and Paleontological Surveys and EIR, Tapo Canyon. Michael Brandman Associates. 1987. Survey of Properties relating to Oil Development, Santa Barbara County. Sun Oil Co. 1987. Property Survey and Construction Monitoring, Casitas Springs. M. Burns. 1987. History, Paleontology, and Archaeology Studies for Solar Energy Generating Systems (SEGS III-VII and VIII). Three investigations. Luz Engineering Corp. 1987-1988. Additional surveys and test excavations (SEGS IX and X, SEGS XI and XII), 1988-1990. Open end contract for mitigation of impacts. Archaeological Survey and Evaluation of Titan Missile Launch Facilities, Vandenberg Air Force Base. Engineering - Science, Inc. 1987. Archaeological Survey of Air Force Facilities and Proposed Construction at Edwards Air Force Base. Engineering - Science, Inc. 1987. Archaeological Survey of the Rialto Waste Water Treatment Plant, Rialto, CA. Montgomery Engineering. 1997. Peer Review of Test Reports and Scope of Services, Santa Barbara Retail Revitalization Project. City of Santa Barbara Redevelopment Agency. 1987. Test Excavation and Assessment, Chinese Occupation at China Point Park. City of Napa. 1988. Evaluation of Construction Impact and Mitigation, CA-VEN-594, Rancho Matilija. J. Miller. 1988. Foothill Transportation Corridor EIR/EIS (archaeology, history, and paleontology), Orange and San Diego Counties. Michael Brandman Associates/Caltrans. 1988-1992. Batiquitos Lagoon EIR/EIS (archaeology, paleontology), San Diego County. CH2M Hill. 1988. Weldon Canyon Sanitary Landfill EIR (archaeology, history, ethnography, paleontology), Ventura County. Brown and Caldwell. 1988-1991. General Plan Revision and Treatment Plans for City of Ventura. McClelland Engineers. 1988. Test Excavation and Assessment of Significance, Three Sites at Zuma Beach. Henderson Properties. 1988. Historical and Architectural Evaluation of the Hitchcock Ranch, Santa Barbara. George Hansen/Primo Properties. 1988. 17 O2 160 Greenwood and Associates Open End Contract for Archaeological Services as Requested. Southern California Edison Company. Tasks have included recordation of historical sites at Randsburg; various surveys on Catalina Island; excavation on Route 395; monitoring construction near Topanga Canyon and Pacific Coast Highway. 1988, renewed annually to date. Evaluation of Historic Structure at 310 S. Lafayette Park Place, Los Angeles. Carl Chapman Associates., 1988. Eastern Transportation Corridor, Orange County EIR/EIS (history, archaeology, paleontology, test excavations). P&D Technologies. 1988-1992. Cultural Resources Survey: Kramer -Victor 115 kv Transmission Line Project. Followed by: Assessment of Four Sites Along Kramer -Victor 115 kv Transmission Line. Southern California Edison Company. 1989. Mitigation of Construction Impact to Mission San Buenaventura Aqueduct. City of Ventura. 1989. Eastside Reservoir Project. Metropolitan Water District of Southern California. Contractor for studies in historical archaeology, history, and paleontology at six potential reservoir locations in Riverside County. 1989-1991. Program EIR for an Integrated Regional Solid Waste Management System, Sanitation Districts of Los Angeles County. 1989. Subcontractor for studies in historical archaeology at six alternative landfill locations. INFOTEC Research, Inc/Brown and Caldwell. 1989. Evaluation of Potential Impacts upon Mission San Antonio de Padua, Monterey County. Jones and Stokes/U. S. Army Corps of Engineers, Sacramento District. 1989. Evaluation of Impacts, Additional Survey, and Test Excavations for Leisure Technology Development, Hemet. Fay Round and Associates. 1989. Koreatown Project, Architectural Evaluation. Gruen Associates. 1989. Northeast Los Angeles Community Plan Revision MEIR. City of Los Angeles/Engineering-Science. 1989. Consultant to City of San Juan Capistrano for Archaeology and Historic Properties. Services include review of RFPS, proposals, and contracts; review of submitted reports; consultations to staff; sensitivity studies; NRHP assessments; monitoring; minor tests; ordinances and planning. 1989, renewed annually to 1995. Monitoring and Data Recovery, Improvements on Pacific Coast Highway, Malibu. A. C. Portanova Co. and Los Angeles County. 1990-1991. Data Recovery during Historic Park Stabilization, Albinger Historical Museum, Ventura. Gilbert Sanchez, A.I.A, Pawnee Construction Co., and City of Ventura Dept. Parks and Recreation. 1990. Cultural Resources Investigation, Route 91 EIS, Riverside County (archaeology, history, and architectural evaluation). Michael Brandman Associates. 1990. Cultural Resources Investigation, Route 18 Realignment, San Bernardino County (archaeology, history, and historical architecture). Michael Brandman Associates. 1990. Cultural Resources Investigation, Route 126 Improvements, Los Angeles County (archaeology and history). Parsons Brinckerhoff. 1990. 18 161. Greenwood and Associates Preliminary EA, Highway 395, San Bernardino County (archaeology and history). Nolte and Associates. 1990. Cultural Resources Investigation, Highway I5/55, Orange County. Michael Brandman Associates. 1990. Assessment of Historical Resources at Gaviota State Park (Las Cruces Adobe). Gilbert Sanchez, A.I.A. 1990. Highway 101 and Glen Annie Interchange Improvement Project, Santa Barbara County. ENSR Consulting and Engineering. 1990-1991. Guajome Adobe Restoration Project, San Diego County. M. Wayne Donaldson, A.I.A./San Diego County Dept. of Parks. 1990-1993. Inland Feeder Alteration Evaluation Project, San Bernardino and Riverside Counties. P&D Technologies. 1990-1991. Additional Study for Realignment. 1993. Open End Contract for Cultural Resource Studies. County of Ventura. Tasks have included surveys, historic property evaluations, Oversight Committee for Archaeology, peer review of Oak Park studies. 1990-1991, renewed annually to date. Economic Calculation of Loss from Impacts to Historical Properties at Gaviota State Park. Envicom Corp. 1990. Cultural Resources Investigation, California State Prison, Blythe, Riverside County. Stone and Webster. 1990. South Coast Air Quality District Review, Southern California. ENSR. 1990. Union Oil Project B-2 Environmental Quality Compliance Review, Santa Barbara County. SAIC. 1990-1991. Leona Valley Cultural Resources Survey, Los Angeles County. Robert Baker. 1990. Malibu Wastewater Project, Los Angeles County. Engineering -Science, Inc. 1990. Twentieth Century Fox Studios Archaeological Survey, Los Angeles County. PCR. 1990. Test Excavation of the Catalina Street Site, and Assessment of Structures, Redondo Beach. City of Redondo Beach. 1990. Sensitivity Study for the Mobil Pipeline Project. ENSR. 1990. Assessment of Historical Resources, Rancho de Marco, Placer County. Mark Ures. 1990. Telephone Relay Project, San Bernardino County. EIP Associates/PUC. 1990. Test Excavation of Historical Sites and NRHP Evaluation of the Howard Hughes Industrial Complex, Playa Vista Project, Los Angeles. Statistical Research, Maguire Thomas Partners. 1990-1991. Cultural Resources Survey, Iverson Property, Chatsworth. Levin/Eberhard. 1990. P.G.T./PG&E Pipeline Project, Washington, Oregon, and Utah. Recording and evaluation of historical sites. INFOTEC Research, Inc./Pacific Gas and Electric Co. 1991. Survey and Assessments for Route 74 Realignments, Riverside County. Engineering -Science, Inc. 1991. 19 -- - icy Greenwood and Associates Survey and Evaluation for Route 126, Ventura County. Parsons Brinckerhoff. 1991. Cultural Resources Investigation, Taurus Missile Systems, Vandenberg Air Force Base. Engineering -Science. 1991. Cultural Resources Evaluation, Victor Valley Redevelopment Authority, Plan for George Air Force Base. Urban Futures. 1991. Cultural Resources Study and Monitoring, Railroad Platform. Also, Fair Grounds Improvements. Redevelopment Agency, City of Ventura. 1991. Cultural Resources Investigation at Cuesta Grade Improvements, San Luis Obispo County. DeLeuw, Cather. 1992. Survey, Historical Overview, and Archaeological Evaluation of Sites at Lake Elsinore. U.S. Army Corps of Engineers, Los Angeles District. 1992. Recordation, History, and Evaluation of Employee Housing on Rancho San Carlos, Monterey County. Rancho San Carlos. 1992. Historical and Archaeological Assessment of the Southern California Rapid Transit District Union Station Headquarters Project. Converse Environmental West. 1992. Investigation of Cultural Remains of Mission and Chinese Origin Below the Peirano-Wilson Building, Ventura. Redevelopment Agency, City of Ventura. 1992. Study of Subfloor Architecture at the Yorba-Slaughter Adobe. County of San Bernardino. 1992. Peer Review, Administrative Draft EIR, Edits and Comments, re Cultural Resources Within the Bodie Consolidated Mining Company Mineral Exploration Program Study Area. Beak Consultants Inc. and Mono County Planning Department. 1992. Technical Report for History, Architecture, and Archaeology re Proposed Los Angeles Police Department Driver Training Facility. Engineering -Science, Inc. 1992. Peer Review and Report Edit, Data Recovery at Phoenix Chinatown by Dames & Moore. City of Phoenix. 1992. Historical and Archaeological Investigation, Proposed Caltrans Operations Center, Downtown Los Angeles. Michael Brandman Associates. 1992. Historical and Architectural Evaluation, Henry Ford (Badger Avenue) Bridge, Los Angeles Harbor. P&D Environmental Services, San Diego. 1993. History, Architecture, and Archaeology at the Proposed Liturgical Center, Mission San Luis Rey. Marvin Ferrell/San Luis Rey Parish. 1993. Archaeological and Historical Architectural Survey Report for the Proposed Flood Channel Improvements Along Santa Paula Creek, Ventura County. U. S. Army Corps of Engineers, Los Angeles District. 1993. Chino Basin Groundwater Storage Program EIR, San Bernardino County. Engineering -Science, Inc./Metropolitan Water District of Southern California. 1993. Cultural Resources Overview, Proposed San Gabriel Valley Water Reclamation Program, Los Angeles County. CH2M Hill. 1993. 20 163 Greenwood and Associates Assessment of Cultural Resource Potential, Proposed California Court of Appeal, Downtown Ventura. Hall, Moore & Company. 1993. Data Recovery, 1993. Phase II Test Evaluation of CA-VEN-1074, for the Proposed Replacement of Cuyama River Bridge (No. 52-86). CA Department of Transportation, District 07. 1992. Data Recovery Within Area of Impact, 1993. Test Excavation at the Soo Hoo Property, City of San Buenaventura. Redevelopment Agency, City of Ventura. 1992. Data Recovery, 1993. Documentation and Assessment of 67 Historic Structures, Supplemental Architectural Survey Report, 710 Freeway Gap Closure Project. Michael Brandman Associates/Caltrans. 1994. Metro Rail Red Line Eastern Extension: Historical and Archaeological Evaluation of Seven Stations. Cordoba Corporation. 1994. Los Angeles County Drainage Area Supplemental EIR. Woodward -Clyde Consultants. 1994. Class III Cultural Resource Evaluation: Molycorp Mountain Pass Mine Facility and Nipton Road Borrow Source. ENSR Consulting/BLM. 1994. City of Colton, New Substation and Transmission Facilities. ENSR Consulting. 1994. Open End Contract for Archaeological -Cultural Resources Services for Civil Works Projects with the Southern California, Southern Nevada, and Arizona Region. U.S. Army Corps of Engineers, Los Angeles District. With INFOTEC and Statistical Research, Inc., 1989-1990, 1990-1991, 1991-1992, 1992-1993, and 1994-1995. GandA delivery orders in 1994 included: testing of 11 historical sites; testing of 7 sites, and data recovery at the Rincon Townsite and adobe (CA-RIV-2802H). U.S. Navy Open-end contract. Point Loma Facility, San Diego County. Wayne Donaldson Architects. 1995. Research design and site evaluation, 1995. Test excavation, 1997. Foothill Transportation Corridor, Orange County. Continuing Services. Michael Brandman Associates. 1995-1998. Excavations, site evaluations, monitoring. Inland Feeder Mitigation Monitoring, San Bernardino and Riverside Counties. P&D Technologies. 1995-1998. Test excavations, monitoring, data recovery, multiple reports. Open End Contract for Archaeological -Cultural Resources Services for technical support under the U.S. Army Corps of Engineers Worldwide Contract. U.S. Army Corps of Engineers, Fort Worth District. Earth Tech, Colton. 1995. Elsmere Canyon Landfill Review. City of Santa Clarita. 1994-1995. Ronald Reagan Federal Courthouse Project, City of Santa Ana. General Services Administration/ Gruen Associates. Preparation of Research Design, Data Recovery Excavation, and Monitoring. 1995. Baldwin Park Operable Unit. EIR/EA preparation. Engineering -Science, Inc. 1995. Redlands School District. Survey and Monitoring; History and Architecture. 1994-1995. Howard Hughes Industrial Complex, Historic American Engineering Record (HAER). Maguire Thomas Partners. Documentation of 15 buildings associated with the Howard Hughes Industrial Complex, including the executive -offices, 21 164. Greenwood and Associates testing laboratory, the first assembly structure, paint shop and the massive wooden building where the Spruce Goose was built. MoA compliance. 1995. Buena Vista Adobe. Las Palmas Ranch. Preparation of Research Design and Monitoring. 1995. Data recovery, 1996. Historic American Engineering Record (HAER) documentation of Prado Dam. U. S. Army Corps of Engineers. 1996. Test Excavation and Data Recovery, Ventura Mission Garden Wall. City of Ventura. 1996. Marine Corps Base El Toro Community Re -Use Plan. P&D. 1996. Wilshire Blvd. Improvements between La Brea and Fairfax Avenues. Monitoring for archaeological and paleontological resources. EMMA Corporation. 1996. Mission San Luis Rey. Monitoring and Data Recovery during Improvements and New Construction. Marvin Ferrell, for the Parish. 1996. Evaluation of Significance, Campo de Cahuenga. Metropolitan Transportation Authority/Parsons Engineering Science. 1996. Expanded Test Area Excavation, determination of significance, finding of effect. 1997. Analysis of the Excavated Chinese Collection from the High Lung (Chinese) Laundry, Santa Barbara. Chinese Historical Society of Southern California. 1996. Historical and Archaeological Study of the Big Horn Mine, Angeles National Forest. Siskon Gold Corporation. 1996. EQOP Monitoring for the Pacific Pipeline System. Aspen Environmental Group, for the Public Utilities Commission. 1996-1998. Compliance Study for the Santa Ana Watershed Project Authority, Regional Interceptor Reaches. Albert A. Webb Associates. 1996. Inland Feeder Project. Phase II Test Excavations and Phase III Data Recovery. Metropolitan Water District of Southern California. 1996-1998. Assessment of Historical Structures, Historical Landscape, and Archaeological Potential for Proposed Developments on the Campus of University of California, Irvine. Psomas. 1997. Archaeological Investigation, Glickbarg Site. Ventura School District. 1997. Documentation of Historical Structures along the I-5 Corridor. Parsons Brinkerhoff. 1997. Monitoring and Data Recovery along State Route 14, north of Red Rock Canyon. Caltrans District 9/Paleo Environmental Associates. 1997. Cultural Resource Services during Improvements at Lake Hollywood Reservoir. Michael Brandman Associates. 1997. Architectural and Archaeological Survey and Assessment of Properties on Terminal Island. Los Angeles City Bureau of Engineering. 1997. Archaeology, History, and Architecture: Cultural Resource Services for the State Route 22/Orange County Connection. Parsons Brinckherhoff. 1997-1998. 22 165 Greenwood and Associates Archaeological Oversight during Emergency Land -Clearing, Little Tujunga Drainage. Los Angeles City Bureau of Engineering. 1997-1998. Historic Structures Report: Stone Dwelling and Associated Granary. Metropolitan Water District of Southern California. 1998. Monitoring of Trunk Sewer Emergency By -Pass. Las Virgines Water District. 1998. Historical and Archaeological Assessment of Granite Street Pavement and Horsecar Rails in Downtown Los Angeles. Metropolitan Transportation Authority. 1998. Cultural Resource Services during Improvements to Street Median. City of Culver City. 1998. Historical and Archaeological Investigations on the Martin Ranch, Riverside County. Jack Tanner Associates. 1998. I Final Synthesis, History and Historical Archaeology at 49 Sites within the Eastside Reservoir Project, Riverside County. Metropolitan Water District of Southern California. 1998. Interpretive Plan for the Campo de Cahuenga. Los Angeles County Metropolitan Transportation Authority. 1998. Cultural resource investigation and monitoring, two properties in south central Los Angeles. 1998. Monitoring during construction of new Costco facility, Culver City. 1998. Open Ended contract for cultural resource services, Santa Monica Mountains National Recreation Area, National Park Service. 1998-1999. Included surveys, architectural histories, National Register evaluations at two Parks. Cultural Resource Investigation, Chino Wastewater Project. A. Webb Associates. 1998. Cultural Resource Investigation, Corona Desalter Project. Parsons Engineering -Science. 1998. Cultural Resources Inventory for the Community Development Department. City of El Monte. 1999. j I Special consultant for Chinese Exhibition in 2000. Gene Autrey Museum. 1999. Evaluation and Preservation Study for the Morrison Ranch. Santa Monica Mountains National Recreation Area. 1999. i National Register of Historic Places, Nomination for the Garbani Farmstead, Riverside County. [Accepted]. Metropolitan Water District of Southern California. 1999. P li Archaeological and Architectural Services and Interpretive Plan for the Alviso Adobe. City of Pleasanton/Pattillo and Garrett. 1999-2000. Cultural Resources Study for the Alameda Corridor Eastside Extension. De Leuw Cather/Parsons Transportation Group. 1999-2000. Expert Witness for the State of California Energy Commission, re Elk Hills Power Project (Greenwood). Sacramento, 2000. Evaluation of Structure and Historical Landscape, Campo de Cahuenga. Parsons -Engineering Science. 2000. 23 (1 3 3 Greenwood and Associates Monitoring and Data Recovery during Rehabilitation/Restoration of Historic Structures at the Pueblo de Los Angeles State Park. City of Los Angeles/Helix. 2000. Cultural Resource Investigation, I-5/Hasley Interchange. CH2M Hill. 2000. 24 034 Greenwood and Associates GREENWOOD AND ASSOCIATES Experience with Public Interpretation: ■ Diablo Canyon Interpretive Center. Designed, selected artifact recovered from archaeological excavations, wrote captions and installed prehistoric artifacts spanning 9000 years at the Diablo Canyon Nuclear Energy Facility Museum. ■ Park Development. Olivas Adobe, City of San Buenaventura. Preservation of historical resources, and revisions in interpretive plan based upon archaeological discoveries. ■ Park Development. Ortega Adobe, City of San Buenaventura. Preservation and interpretation of historical resources, including a Mexican kiln. ■ Park Development. Heritage (Hawkins-Nimmocks) Park, City of Santa Fe Springs. Preservation and interpretation of historical resources. Recreation of historic structures from archaeological and archival sources. ■ Park Development. Jensen Ranch Historic Park, County of Riverside. Preservation and interpretation of historical resources. Restoration of winery from archaeological and archival evidence. ■ Park Development. Las Cruces Adobe, Gaviota,State Park, California Department of Parks and Recreation. Preservation and interpretation of historical (architectural) resources, with new information developed archaeologically; integration of structures into public facilities. ■ Park Development. Guajome State Park, County of San Diego. Restoration and interpretation of historical resources based on interdisciplinary research (landscape, architecture, history, and archaeology). ■ Consultant to the City of San Juan Capistrano, 1989 to 1995. Assisted all departments in management of historic properties, methods of preserving and integrating heritage remains into new construction, planning for Historic Town Center, environmental reviews. ■ Development of Albinger Museum for the City of Ventura. Complete development: conversion of an industrial structure into an historical museum with captions and slide show; construction of an outdoor historical park integrating structural remains, signage, landscaping, and interpretation. ■ Eastside Reservoir Project. Consultant for historical resources. Worked with interpretive committee on developing programs for public interpretation, artifact displays, signage, historical context. Met with informants including Native Americans on possible interpretive themes. Worked with video documentary crews on developing suitable materials for public interpretation. The interpretive work was based on the archaeological excavation of 65 historical sites in the Eastside Reservoir Project Area. ■ Prado Basin. Consulted with video documentary teams on historical themes for the reservoir and environs. This included numerous film footage, interviews, and written materials for public interpretation. The work included excavation in support of interpretive themes for several locations including the Yorba-Slaughter Adobe. A brochure was also developed in conjunction with this project. The interpretive work was based on excavations of more than 25 historical sites and several years of research. ■ Metropolitan Transportation Authority (MTA). Public Interpretation Support. Tasks included television, press, and radio interviews. In addition, public workshops were held to inform the public about the cultural resource aspects of the project. Tours were provided during excavations, public exhibits were developed and implemented, and extensive displays of artifacts were set up in conjunction with the Chinese Historical Society of Southern California. Interviews, artifact photographs and text were produced for the MTA web page. 25 Greenwood and Associates Supported efforts to preserve the Campo de Cahuenga City Park with tours of the excavation, development of perservation strategies, and participation in "living history" programs to promote the park and its historical significance. Prepared text for plaques and design for interpretation of preserved remains. ■ A grant program was developed to photograph more than 2000 Chinese related artifacts for inclusion on CD- ROMs and for public interpretation and web page development. This effort utilized artifacts recovered from the Union Station excavation for the Metropolitan Transportation Authority and a Chinese laundry site in Santa Barbara. ■ Working with the City of Pleasanton, their architect, and Native Americans to develop a city park incorporating Native American resources, the standing historical Alviso Adobe of the 1840s, and a dairy dating to the turn of the century. Services include archaeological excavation, historical research, planning, and interpretive displays. 26 CURRICULUM VITAE ALICE HALE Greenwood and Associates 725 Jacon Way Pacific Palisades, CA 90272 (310) 454-3091 Education Chaminade University of Honolulu, 1979, BA Psychology, with distinction California State University, Northridge, 1995, MA Anthropology, with distinction Skills Collections management Laboratory management and procedure Survey, monitoring and excavation Data management Writing Graphic design, illustration, photography Document production Shell analysis Professional Experience 1996-present Greenwood and Associates: Collections: inventory, maintain and prepare for curation. Design, construct, manipulate, and present data files for sites associated with the Foothill Transportation Corridor, the Inland Feeder project of the Metropolitan Water District, and the Metro Rail subway project. Process, identify, and catalog artifacts from Metro Rail sites, Hollywood Reservoir, and CA-SBA-2752H. Conduct records searches, field work and report writing for various survey and construction monitoring projects. Design and prepare presentation graphics. 1996 Crew: survey of selected areas on the Marine Corps base at Camp Pendleton, Oceanside, CA. Northridge Center for Public Archaeology for the US Navy. 1993-1994 Laboratory Director, archaeological investigation of various sites on the campus at California State University, Long Beach, CA. Matthew A. Boxt, Principal Investigator. 1991 Crew: Legacy Fund Project, San Clemente Island, CA. Survey, map, evaluate and record sites. Northridge Center for Public Archaeology for the US Navy. Crew Supervisor: data recovery at CA-SCAI-17, the Little Harbor site, Catalina Island. Northridge Center for Public Archaeology. Ahak/Marc:h 9. 2(X)O �''{' 170 Crew Supervisor: data recovery at CA-SBA-521, Mission La Purissima Vieja, Lompoc, CA. Julia Costello, Principal Investigator. Crew: data recovery at CA-LAN-114, Malibu, CA. Brian Dillon, Principal Investigator. Research Assistant: San Clemente Island survey data entry. Northridge Center for Public Archaeology for the US Navy. 1990 Crew: various surveys and data recovery projects in Los Angeles, Orange and, Ventura Counties. Northridge Center for Public Archaeology. Writing 1999 Supplemental Historic Property Survey Report for the Proposed Foothill Transportation Corridor - South (CP Alignment), Orange County, CA. Prepared for the Environmental Planning Branch, District 12, Department of Transportation, State of California. Archaeological Monitor Report: Cheeseboro Canyon Trail head Kiosk. Prepared for the National Park Service, Santa Monica Mountains National Recreation Area, 30401 Agoura Road, Suite 100, Agoura Hills, CA. Archaeological Monitor Report: Morrison Ranch. Prepared for the National Park Service, Santa Monica Mountains National Recreation Area, 30401 Agoura Road, Suite 100, Agoura Hills, CA. Archaeological Monitor Report: Neptune's Net Restaurant, Ventura County, California. Prepared for Mobil Modular Development, Inc., 824 South Euclid Ave., Fullerton, CA 92632. Archaeological Monitor Report: The Costco Plaza Project, Culver City, CA. Prepared for Mulvanny Partnership Architects P.S., 11820 Northrup Way, Suite E300, Bellvue, WA 98005. 1998 Archaeological Monitor Report: Rancho Sierra Vista. Prepared for the National Park Service, Santa Monica Mountains National Recreation Area, 30401 Agoura Road, Suite 100, Agoura Hills, CA. Archaeological Monitor Report: Two Geological Auger Borings in Support of the Foothill Transportation Corridor CP Alignment, San Diego County, California. Prepared for Michael Brandman Associates, 15901 Red Hill Avenue, Suite 200, Tustin, CA 92780-7318. Archaeological Monitor Report: South Weddington Park, North Hollywood, Los Angeles County, CA. Prepared for Parsons Engineering Science, Inc., 100 West Walnut Street, Pasadena, CA 91124. Archaeological Monitor Report: Las Virgenes Trunk Sewer Pipeline 'A' Replacement, Las Virgenes Canyon, California. Prepared for the Las Virgenes Municipal Water District, 4232 Las Virgenes Road, Calabasas, CA 91302-1964. Archaeological Records Search for the proposed San Fernando Health Center. Prepared for Parsons Engineering Science, 100 West Walnut Street, Suite A2, Pasadena, CA 91124. Ahak/Mash 9, 2(HN) 1997 Archaeological Monitoring During Demolition of Existing Structures: New Theater Project, Northwest Corner of Chestnut and East Main Street, City of San Buenaventura, CA. Prepared for the Redevelopment Agency, City of San Buenaventura, P. O. Box 99, Ventura, CA, 93002. 1996 Cultural Resources Assessment. Santa Ana Watershed Authority Chino Basin Desalination Program: Water Pipelines, Wells, and Reservoir. Prepared for Albert A. Webb Associates, 3788 McCray Street, Riverside, CA 92506. 1995 Utilized Shell from the TSN-2 Site. Chapter to appear in the final report on archaeological investigations of sites on the campus of California State University, Long Beach. Analysis of Invertebrate Remains from CA-LAN-705. Chapter to appear in the final report on archaeological investigations of sites on the campus of California State University, Long Beach. The World in a Basket: Late Period Ceremonial Features from the Lemon Tank Site, San Clemente Island, California. MA thesis. Coyote press, Salinas. 1993 The Canine Ceremony: Dog and Fox Burials of San Clemente Island. Alice E. Hale and Roy A. Sails. To appear as Chapter 37 in the volume on archaeological research on San Clemente Island by Dr Clement Meighan. Messenger to the Great Spirit: The "Panes"Ceremony on San Clemente Island, California. Roy A. Sails and Alice E. Hale. Manuscript on file at the Northridge Center for Public Archaeology, Northridge, CA. 1992 Rancho La Brea: 9000 Years in a Los Angeles Neighborhood. Roy A. Sails, Erica Bastiaans and Alice E. Hale, editors. Unpublished book manuscript on file at the Northridge Center for Public Archaeology, Northridge, CA. rnale/Marcn 9. 2(XX) (131 1�^ July 2, 1996 M To Whom It May Concern: Los Angeles County This letter will acknowledge, but only briefly summarize, the services provided by Greenwood and Associates from 1987 to 1996 for the agencies successively Metropolitan managed by the Rapid Transit District, Los Angeles County Transportation Transportation Commission, and currently, the Metropolitan Transportation Authority. The tasks Authority have included archival history, architectural history, prehistoric and historical archaeology, and paleontology in support of Metro Rail Line Segments 1, 2, and 3. One Gateway Plaza Los Angeles, CA In 1987, Greenwood and Associates prepared the Administrative and Operational 90012 Procedures under which construction has proceeded smoothly. The company has developed predictive studies of anticipated resources which have proved to be precisely accurate, provided construction monitoring for both archaeology and 213.922.6°°° paleontology, evaluated cultural resources and conducted data recovery swiftly where those resources proved to be significant, prepared HABS documents, Mailing Address: submitted technical reports of all work, and was responsive to all requests for out of PO. Box 194 scope services such as public relations, press and television coverage, public Los Angeles, CA 90053 displays, and other consultations. Greenwood and Associates took seriously the professional responsibility to keep the public agencies in compliance with applicable regulations, including the Memorandum of Agreement, NEPA and CEQA, while enabling construction to go forward without unanticipated discoveries which could result in delays and additional costs. This was well illustrated at Union Station, where the location of archaeological resources was established from documentary research. In close cooperation with construction contractors, in areas and at times when construction would not be delayed, the archaeologists excavated material at depths below 14 feet which has yielded new and valuable information about Los Angeles Chinatown. At Universal City, archaeologists predicted the original location of the historic Campo de Cahuenga, and evidence of it has been found. The paleontological team has recovered, identified, and reported many examples of extinct species not previously known in the Los Angeles Basin. Greenwood and Associates has done everything possible to expedite and facilitate our construction, in part by accurate predictions and prompt response to any contingencies or special requests. We have found them to be valuable and cooperative members of the MTA team, mindful of the agency's objectives and priorities. Sincerely, (1 1�3 ( rAMES L. SOWELL Manager, Environmental Compliance ( l Parsons 505 South Main Street Brinckerhoff Suite 900 Orange, CA 92868-4529 714-973-4880 Fax: 714-973-4918 YEARS October 22, 1999 Dr. Roberta Greenwood Greenwood and Associates 725 Jacon Way Pacific Palisades, CA 90272 RE: SR-22/West Orange County Connection Project Dear Roberta: I want to take this opportunity to thank you and your staff, especially Dana Slawson, for the quick response on getting the APE maps for the SR-22 project revised, reviewed, and signed by Caltrans and FHWA. It was all completed in less that two weeks, which was remarkable, and certainly helped us in getting the reports together in a timely fashion. Please let everyone involved of my great appreciation for their quick response and effectiveness in dealing with these agencies. Sincerely, PARSONS BRINCKERHOFF QUADE & DOUGLAS, INC. v�— Brian W. Farris, QEP Manager of Environmental Services 174 Over a Century of �) a Engineering Excellence T United States Department of the Interior NATIONAL PARK SE.RVICf-- Pacific West Field Area Pacific Great Benin Systern Supixrrt Office 600 Harrison Street, Suite 600 San Francisco, California 441U7 137;, REPLY REFER iO H40(PGBC-PC) March 26, 1996 Dr. Roberta Greenwood Greenwood and Associates 725 Jacon Way Pacific Palisades, California 90272 Re: Historic American Engineering Record documentation of Hughes Aircraft Company, Culver City, Los Angeles County, California Dear Dr. Greenwood: The National Park Service acknowledges the receipt of and accepts the Historic American Engineering Record (HAER) documentation of the Hughes Aircraft Company. This documentation meets the Historic American Engineering Record standards and complies with the Memorandum of Agreement among the U.S. Army Corps of Engineers, California State Historic Preservation Officer, and the Advisory Council on Historic Preservation. The completed documentation will be transmitted to the Prints and Photographs Division of the Library of Congress. The records are in the public domain and will be accessible through the Library. We will provide a copy of the documentation to the State Historic Preservation Officer. The photographic and written documentation are of excellent quality and represent a valuable addition to the record of America's historic engineering and industrial resources. Sincerely, �L 7J Margaret Pepin-Donat :7c-Team Leader, Cultural Resources :IAB:, HAER , WASO SEiP - a: Council ^ental Division, Los Ana, e- DIS—A Ict, I Engineers, 2711, Los Angeles, Mesa Technical. Hi.lyar7, k .- 94-70c) REPORT/INFORMATIONAL ITEM: 14 COMMUNITY SERVICES COMMISSION MINUTES February 14, 2000 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:06 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided over the meeting. Commissioner Rebich led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Deborah Bechard Commissioner Michelle Henson Commissioner Joan Rebich (Vice Chairperson) Commissioner Victoria St. Johns (Chairperson) VACANCY: One MEMBERS ABSENT: Commissioner Mike Davis Commissioner Kathryn Pedersen -Nadler STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary It was moved by Commissioner Rebich/Henson to excuse Commissioner Pedersen -Nadler due to a school function, and to excuse Commissioner Davis due to being out of town. Unanimous. II. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes for January 10, 2000 Commissioner Rebich asked staff to change the wording under Vill. Commissioner Items from "one of five" to "was one". B. Monthly Department Report for January 2000 Chairperson St. Johns complemented staff on the amount of work the department does each month on their classes, programs, and events. It was moved by Commissioner Rebich/Henson approve the Consent Calendar as corrected. Unanimous. V. PUBLIC HEARING - None G:\MyData\CRISTAL\CSC\CSCMIN.2-14.wpd VI. BUSINESS ITEMS A. Census 2000 Ms. Horvitz discussed ideas with the Commission on how to get the word out regarding the Census. It was suggested that each Commissioner contact businesses to put reminders in with payroll checks. Staff indicated that our class instructors will be handing out flyers to all their participants reminding them of the Census. The Senior Center is going to be a Questionnaire Assistance Center where people can go to ask questions about the Census. Commissioner Henson suggested contacting large corporations for distribution of information to the employees. Ms. Horvitz said the CVAG Coordinator would be contacting the utilities to advertise on their monthly billings. Commissioner Henson will contact US Filter, Red Robin, Wal-Mart, Beer Hunter, Von's, Ralph's, and Stater Bros. Commissioner Rebich will contact La Quinta Country Club, Riverside County Child Protective Services, and AAA of California. Commissioner Bechard will contact Del Web to see if a table can be set up during the upcoming volunteer fair, and will also contact La Quinta Resort. Staff said the Complete Count Committee is needed at upcoming special events for the City including the Neighborhood Pet Show, Community Picnic, and Tiny Tot Olympics. It was moved by Commissioner Rebich/Bechard to contact local businesses to advertise the Census, and for the Commissioners to attend upcoming special events to distribute information. Unanimous. Some Commissioners requested posters to take to businesses. Ms. Horvitz will pick some up and deliver them at their work site on February 18. B. Youth Workshop Chairperson St. Johns gave the Commission information on the Youth Workshops in the past, and said the issues are different year to year. The Workshops are geared toward middle school and high school students. The students run the meeting, then break into groups for discussion, and then discuss the ideas brought up in the groups. The Commission discussed adding Home Depot, Eagle, and the car dealerships to the invite list for perspective jobs. The Commission then discussed the date for the workshop. Ms. Horvitz said Commission Pedersen -Nadler has suggested the third week in May. After a brief discussion the Commission chose April 12, from 7:00-9:00 p.m. at the Senior Center for the Youth Workshop. The Commissioners were given last years mailing list and were asked to make changes. Names may be added to be invited and they were asked to return the lists to Cristal Spidell by Thursday, February 17 so staff can prepare the letters. Chairperson St. Johns would like Commissioner Pedersen -Nadler to contact them to discuss the workshop. Commissioner Rebich concurred. It was moved by Commissioner Henson/Bechard to direct staff to update the mailing list for the Youth Workshop, and to select April 12 at the date of the Workshop. Unanimous. G:\MyData\CRISTAL\CSC\CSCMIN.2-14.wpd 177 000 C. Community Picnic & Birthday Bash Ms. Horvitz asked the Commission to help with the community picnic this year. Marni Kunsman, Recreation Supervisor has began planning the event, and it is similar to last years event. The stage will be in a different location, and drinks will be easily accessable. Ms. Horvitz said Ms. Kunsman will be attending the next Commission meeting to discuss the picnic, and asked the Commission to think of ideas for activities. The Commissioners were also asked to review and update the picnic mailing list. It was moved by Commissioner Rebich/Henson to appoint all the Commissioners ,to attend the Community Picnic and Birthday Bash, and to update the mailing list. Unanimous. D. Park Naming Process Ms. Horvitz reviewed the Park Naming Policy with the Commission. The Commission discussed having forms available at the Youth Workshop and the Community Picnic asking the public to submit names for the Community Park and the park at Desert Pride. Commissioner Bechard asked about setting a booth up at Main Street Market Place. Ms. Horvitz said the Commission would have to contact the Chamber of Commerce for a space. It was moved by Commissioner Rebich/Henson to begin the process of soliciting for, and selecting names for the Community Park and the park at Desert Pride. Unanimous. E. March Meeting Due to scheduling conflicts, the Commission was asked to move their regularly scheduled meeting to March 6. After a brief discussion it was moved by Commissioner Rebich/Bechard to select March 6, 2000 as the next Community Services Commission meeting date. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Parks & Recreation Master Plan Ms. Horvitz said staff interviewed three groups last week and would like to select RJM Design Group to work on the Parks and Recreation Master Plan. Staff is working with them to negotiate a price. B. Community Park Purkiss-Rose-RSI, Inc. was selected to update the Community Park Master Plan. They are the group that worked on the original plan. C. Civic Center Campus Master Plan Plans are proceeding with the Civic Center Campus Master Plan. The Commission's suggestion to include an exercise par course will be included. D. Letter to Rita Luevanos-Castro dated January 24, 2000 - Received and filed. G:\MyData\CRISTAL\CSC\CSCMIN.2-14.wpd 00 3178 VIII. COMMISSIONER ITEMS Chairperson St. Johns distributed a pamphlet from DSUSD entitled "Student Assistance Programs". Commissioner Rebich asked staff about the City Council's decision on backing or not backing the Mountain Conservancy item. Ms. Horvitz will get additional information and let the Commission know. IX. ADJOURNMENT It was moved by Commissioner Rebich/Henson to adjourn the meeting. Unanimous. Meeting adjourned at 8:08 p.m. NEXT MEETING DATE, TIME AND TOPIC March 6, 2000 7:00 PM La Quinta Civic Center Study Session Room Submitted by: "4 0- ( S�- 41 J-t a Cristal Spidell, Commission Secretary 179 0011 G:\MyData\CRISTAL\CSC\CSCMIN.2-14.wpd REPORT/INFO_RMATIONAL ITEM: /S CULTURAL ARTS COMMISSION MINUTES February 10, 2000 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner Reynolds led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Jan Blakley Commissioner Kathryn Hull (Chairperson) Commissioner Jackie Rasmussen Commissioner Elaine Reynolds Commissioner Rosita Shamis (Vice Chairperson) MEMBERS ABSENT: Commissioner Leslie McMillan VACANCY: One STAFF PRESENT: Dodie Horvitz, Community Services Director Cristal Spidell, Secretary Ms. Horvitz reminded the Commission that last month Commissioner McMillan asked to be excused from tonight's meeting because of dress rehearsals for the production "Grease". It was moved by Commissioner Reynolds/Shamis to excuse Commissioner McMillan from the meeting. Unanimous. 1111. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of January 13, 2000 B. Art in Public Places Financial Report for January 2000 Ms. Horvitz reported the credits from Commissioner Reynolds not attending the Americans For the Arts Conference in June 1999 should be reflected on next months Financial Report. Ms. Horvitz will send the information to the Commissioners when it is corrected. Commissioner Reynolds asked about the additional $15,000 for City monuments. Staff indicated that additional charges were incurred due to issues Cal -Trans had with the project on Highway 111 next to Lumpy's/Von's. Ms. Horvitz will update the Commission next month as to when that monument will be completed. C. Monthly Department Report for January 2000 It was moved by Commissioner Shamis/Blakley to approve the Consent Calendar as submitted. Unanimous. G:\N4yData\CRISTAL\CAC\CACMIN.2-IO.wpd ISO V. PUBLIC HEARING -None VI. BUSINESS ITEMS A. Bus Shelter Artwork Ms. Horvitz reviewed the report with the Commission, and then introduced Mr. Art Fernandez. Mr. Fernandez has entered into an agreement with the City of La Quinta to provide artwork for seven (7) panels for bus stops located in La Quinta. Commissioner Shamis said she would have to abstain from further discussion on the bus shelter artwork because she was unable to view his work at the bus stop at Home Depot. Commissioner Blakley indicated she had an opportunity to view the piece and said the tile and grout work is not good, and it will not hold up in the weather. Ms. Horvitz indicated that Mr. Fernandez did the artwork only, not the tile and grout work. Mr. Fernandez will be doing the work on the panels himself, and they will be safe and child proof. The size of each panel is approximately 6-feet by 5-feet. Commissioner Reynolds was concerned about what guarantee the City has that the pieces will be delivered on time, due to the past project Mr. Fernandez did not complete. Ms. Horvitz said that Mr. Fernandez has entered into an agreement with the City to provide these items and he has a deadline of October 30, 2000 to perform and both parties have agreed to this. Mr. Fernandez said he has other art work of this type at Big Horn, in Palm Desert, if any of the Commissioners would like to see it. Chairperson Hull polled the Commissioners on their favorite 7 pieces (out of 10). The results were: Panel 4 5 votes Panel 9 4 votes Panel 2-3-8 3 votes Panel 10 2 votes The Commissioners did not like the remaining four panels, and asked Mr. Fernandez to come up with another one with Ocotillo on it, for example, or something along the same lines as the ones they liked. Ms. Horvitz asked Mr. Fernandez for a drawing to be submitted to her no later than February 18 so the seven panels can be submitted to the City Council for consideration on March 7, 2000. B. Civic Center Campus Ms. Horvitz reported that she met with John Freeland and Tom Doczi. They have developed a schedule for Public Works, artists, and campus development. Mr. Doczi will work with the artists and do one call for artists for the bridge rail, benches, water fountain, memorial components, and pavement tiles. A pre - bid meeting will be held so the artists can do a walk through of the campus. It is anticipated that an RFP will go to the City Council on March 7, advertisement will run March 8 through April 6, the Commission will review the proposals on April 13, and a recommendation from the Cultural Arts Commission to the City Council will be on May 2. Discussion ensued regarding the types of memorial components on the Civic Center Campus. Staff. indicated the three components were for veterans, sports figures, and celebrities. Commissioner Reynolds pointed out that the City Council Minutes of January 18 says the three components are veterans, sports, and arts. Ms. Horvitz will listen to the tape to clarify the components. 181 G:\MyData\CRISTAL\CAC\CACMIN.2-l0.wpd 002 Commissioner Shamis suggested getting in touch with the Historical Society for details on the history of La Quinta. The information can be passed along to the artists who can include it in their proposals. Chairperson Hull thinks some dialog with the Historical Society or the Historic Preservation Commission should take place so they do not feel left out. She further said since both of these bodies are knowledgeable of the history of La Quinta, and since it was suggested that the park be developed with things indigenous to the history of La Quinta, it would be helpful to get in touch with them. Commissioner Shamis volunteered to get in touch with the Historical Society. The Commission concurred with including the Historical Society and the Historic Preservation Commission in the development artwork for the park. It was decided that the Commissioners will informally get in touch with the Historical Society and the Historic Preservation Commission. The historical information will be presented to the artists at the pre -bid meeting so they can incorporate it into their proposal. The RFP's will be sent to the artists that are in the City's artist bank, a press release will be put in the Desert Sun advertising the RFP's. It was moved by Commissioner Rasmussen/Reynolds to authorize staff to send out RFP's for artwork for the Civic Center Campus. Unanimous. C. Americans for the Arts Conference Ms. Horvitz reported that at the last Commission meeting two Commissioners were selected to attend the Americans For the Arts Conference in Los Angeles. Commissioner Blakley has informed staff that she is not able to attend, therefore, another Commissioner must be selected to take her place. After a brief discussion, it was moved by Commissioner Reynolds/Blakley to select Commissioner Shamis to attend the Americans For the Arts Conference in Los Angeles, CA on June 10-13, 2000. Unanimous. D. Cultural Work Shop, November 2000 Commissioner Shamis suggested holding the next work shop on a Saturday. She thinks the scope of the meeting needs to be discussed, and said to keep in mind that if professional people are asked to attend the work shop, they will require payment, or the Commission can keep the work shop simple like they have done in the past. Chairperson Hull wants to select a date first, and work on the other details later. November 4 was chosen, and November 18 is an alternate date. Budget considerations will need to be done and submitted during budget review time in March. The Commission discussed appointing a subcommittee to brainstorm for speakers, topics, and to report to the Commission next month. Commissioner Shamis asked that the remaining Commissioners be available to help with phone calls, making contact with people, etc. Ms. Horvitz reminded the Commission that the Work Shop does not have a budget, since it will be considered in the next fiscal year budget. It was moved by Commissioner Reynolds/Rasmussen to appoint Chairperson Hull and Vice Chairperson Shamis to a subcommittee to start planning the Cultural Work Shop on November 4, 2000. Unanimous. E. Civic Center Art Purchase Committee Ms. Horvitz discussed the procedure for the purchase of art work for City Hall at the La Quinta Arts Festival on March 16 with the Commission. The City Council will select two Committee Members on February 15. After a brief discussion it was moved by Commissioner Reynolds/Shamis to appoint Commissioner Blakley and Commissioner Rasmussen to the Civic Center Art Purchase Committee. Unanimous. Commissioner Shamis suggested the Committee Members consider selecting one large item, rather than numerous small pieces. She also suggested the Committee walk through City Hall to see what has been selected in the past and where a piece is needed. A G:\MyData\CRISTAL\CAC\CACMIN.2-10.wpd 1�(,� F. Census 2000 Ms. Horvitz reported that the City of La Quinta is a leader in getting the word out about Census 2000. The Community Services Commission has been selected as the Complete Count Committee by the City Council. CVAG has hired a Census Coordinator to work with all the cities, and Indian reservations throughout the valley. The Complete Count Committee will be at the Indio Date Festival to distribute information and answer questions. Ms. Horvitz said Census forms will be mailed to all residents by April 1. They will be given 2 weeks to complete the form and return it. If a form is not returned, a person will go door to door to help fill out the form in an effort to help collect the information. The Commission is being asked to help distribute handouts and posters to businesses and friends. Ms. Horvitz also said the Census is hiring Census takers at approximately $11 per hour, and applicants must be at least 18 years old. Commissioner Reynolds suggested distributing flyers at the La Quinta Chamber of Commerce. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Art in Public Places Ordinance - Received and filed. B. Disney American Teacher Awards Notice - Received and filed. C. Letter from Gail Messing dated January 21, 2000 - Received and filed. VIII. COMMISSIONER ITEMS Commissioner Blakley discussed "First Night' with the Commission. Packets of information were distributed to each Commissioner and they were asked to read the information and be prepared to discuss it next month. Commissioner Shamis asked the Commission if, when she speaks with people about the McCallum Institute Program, she can say the Cultural Arts Commission supports it. The Commission is unable to take action on this item at this time, so it will be on the agenda for discussion next month. Commissioner Reynolds announced that she is having a Gem Show at the La Quinta Hotel on Saturday, February 12 from 9:00 - 4:00 p.m. Chairperson Hull said the next Cultural Conference will be held on April 19, 2000 in Palm Springs. The time of the conference will be announced at a later date. IX. ADJOURNMENT It was moved by Commissioner Reynolds/Blakley to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:24 p.m. Ms. Horvitz reminded the subcommittee members that any information they are presenting at the next meeting must be submitted to her no later than February 28. 183 G:\MyData\CRISTAL\CAC\CACMIN.2-l0.wpd 004 0A NEXT MEETING INFORMATION March 9, 2000 7:00 PM La Quinta Civic Center Study Session Room • Auto Mall Art Piece • Update on Monument Sign at Lumpy'sNon's • Art Fernandez - 71h Panel • Workshop Subcommittee Report • First Night - Commissioner Blakley • McCallum Institute - Commissioner Shamis • Civic Center Campus Subcommittee Report Submitted by: a�AO�Q "- Cristal Spidell, Comrbission Secretary :E G:\N4yData\CRISTAL\CAC\CACMIN.2-IO.wpd 005 REPORT/INFORMATIONAL ITEM: /(o INVESTMENT ADVISORY BOARD Meeting February 9, 2000 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairperson Osborne, followed by the Pledge of Allegiance. PRESENT: Board Members Bulgrin, Irwin, Lewis (5:40), Moulin (5:35), Mahfoud, Olander and Chairman Osborne ABSENT: None OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary 11 PUBLIC COMMENT - None III CONFIRMATION OF AGENDA - Confirmed IV CONSENT CALENDAR A. Approval of Minutes of Meeting on January 12, 2000 for the Investment Advisory Board. MOTION - It was moved by Board Members Irwin/Olander to approve the Minutes of January 12, 2000. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for December 1999 MOTION - It was moved by Board Members Moulin, Irwin to review, receive and file the Treasurers Report for December 1999. Motion carried unanimously. 18- Investment Advisory Board February 9, 2000 Minutes B. Fiscal Year 99/00 Treasurers Conference - Concord, CA Mr. Falconer advised that the conference alternates between Northern and Southern California each year. This year the conference will be held in Concord, CA. He further advised that a list of past Board Member attendees has been provided for the Board. In response to Board Member Irwin, Mr. Falconer advised that a conference agenda has not been received. Board Member Moulin recommended that any Board Member who has not attended, should try to attend. Board Member Olander advised that he would like to attend. Chairman Osborne advised that he would not be able to attend. Mr. Falconer advised that as soon as an agenda is received - it will be mailed to the Board. MOTION - It was moved by Board members Lewis/Bulgrin to approve Board Member Olander and one other Board Member (pending schedule) to attend the Fiscal Year 99/00 Treasurers Conference in Concord, CA. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - January 2000 In response to Board Member Moulin, Mr. Falconer advised that at the last board meeting, the City Auditor advised that in order to be in compliance the Quarterly Investment Summary should be reported to the City Council and Board and that the report was attached for their review. Investment Advisory Board February 9, 2000 Minutes B. Pooled Money Investment Board Reports - November 1999 Noted and filed. VII BOARD MEMBER ITEMS - None Vill ADJOURNMENT MOTION - It was moved by Board Members Lewis/Irwin to adjourn the meeting at 6:17 p.m.. Motion carried unanimously. Submitted by, ��cp� KJ1�C�irz¢�na� Debbie DeRenard Secretary 3 187 REPORT/INFORMATIONAL ITEM: /9 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA February 2, 2000 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:03 a.m. by Planning Manager Christine di Iorio who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and Frank Reynolds. C. Staff present: Planning Manager Christine di Iorio, Principal Planner Stan Sawa, and Secretary Carolyn Walker. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Planning Manager Christine di Iorio asked if there were any changes to the Minutes of January 5, 2000. There being no corrections, it was moved and seconded by Committee Members Cunningham/Bobbitt to approve the. minutes as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Site Development Permit 99-666; a request of Stamko Development Company for approval of architectural and landscaping plans for a auto retail center located southeast of the intersection of Highway I I I and Adams Street. 1. Community Development Director Jerry Herman presented the information contained in the staff report and distributed revised elevations which were submitted prior to the meeting, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham stated it was a fresh new look for Highway Ill. CAMy Documents\WPD0CSWLRC2-2-20.wpd 188 Architectural & Landscape Review Committee Minutes February 2, 2000 3. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Reynolds to adopt Minute Motion 2000-003 recommending approval of Site Development Permit 98-666, subject to conditions as submitted. Unanimously approved. B. Site Development Permit 99-668; a request of the Medalist Golf Development for approval of architectural and landscaping plans for four new prototype residential units located on the north side of Airport Boulevard, east of Madison Street within the Norman Golf Course. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 1. Planning Manager Christine di Iorio asked if the applicant would like to add any comment to the staff report. Mr. Mark Kiner, RMN Architects/Planners, explained the products proposed. 2. Mr. Forrest Haag, representing the Medalist Golf Development, explained the landscaping design. 3. Committee Member Bobbitt asked if this would create an eclectic look; is the builder deciding which units would go on each lot, or the owner. Mr. Haag stated it is a marketing decision by the Norman Company to direct the design theme to create this eclectic mix of the streetscape. They have chosen a street tree element that goes in at the very beginning to organize the entire street. Individually, it will be up to the landscape architects to create the envelope transitions between the houses so it does not give a postage stamp look. The 28-foot wide street gives the opportunity to have a streetband area that will add to the consistency of the look. In addition every house will have turf to tie together the mass of the front yards. Committee Member Bobbitt explained that his concern was that they.have learned that when desert, native vegetation, etc., landscaping is used in conjunction with the crushed rock and drip irrigation, in actuality it is a higher maintenance than grass and most of the clubs do not have the manpower to maintain it and the overspray will cause weed growth that eventually turns into a mess. 4. Committee Member Bobbitt asked if the area where the lawns will be planted common area to be maintained by the homeowners' association, or each property owners. Mr. Haag stated currently there are four builders in the Norman Course. There is a Master HOA, sub associations such as Residential I, etc., in PGA West, and on top of that is the sub -association that will be created to be responsible for the upscale gates and landscaping. C:\My Documents\WPDOCS\ALRC2-2-20.wpd 2 002 02 189 Architectural & Landscape Review Committee Minutes February 2, 2000 Committee Member Bobbitt stated that the persons hired to maintain this area will need to have additional training in how to maintain this type of landscaping. Overall he likes the look as the transition is well thought out and maintained properly. 5. Committee Member Cunningham stated he thought the blending was great that will create a warm and beautiful look. The product should be well received. 6. Committee Member Bobbitt commended Mr. Haag on his presentation. He then asked what type of Olive Tree would be used. Mr. Haag stated they would be the fruitless. 7. Mr. Haag asked Mr. Kiner if an individual property owner wanted a standing seam metal roof could they have it. Mr. Kiner stated that only on the small barrel roof elements and it would be like a copper patina element. Mr. Haag asked if someone wanted to pay to have this done, would it be allowed. Mr. Kiner stated that if someone wanted to pay the right price and if it was compatible with the other units, he did not see any reason why they could not. 8. Committee Member Reynolds asked why they were using Eucalyptus trees as well as Bottle Trees. Mr. Haag stated it was not his favorite as well, but are a staple to Australian desert landscaping. They are not certain yet as to the species that will be used, but they must be drought tolerant. Committee Member Reynolds stated his concern about the Eucalyptus tree as they will become brittle as they mature and can be a hazard. He also asked about the use of the Agapanthas and he was not sure they would survive here in the desert. Mr. Haag stated he too did not believe they would hold up to the heat. He has had to remove some that had been used on other developments he had worked with. If they do use them it will have to be in a real controllable area/planter in the courtyard. 9. Committee Member Bobbitt stated they have been removing all the Bottle Trees and replacing them with another tree type as they have been a high maintenance cost due to the amount of mess they create. Discussion followed as to the different species of trees do well in the desert. 10. There being no further discussion, it was moved and seconded by Committee Membet•s Cunningham/Reynolds to adopt Minute Motion 2000-004 approving Site Development Permit 99-668, as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None C:\My Documents\WPDOCS\ALRC2-2-20.wpd 3 001,90 Architectural & Landscape Review Committee Minutes February 2, 2000 V. COMMITTEE MEMBER ITEMS: None VI. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to the next regular meeting to be held on March 1, 2000. This meeting was adjourned at 10:42 a.m. on February 2, 2000. Respectfully submitted, Y ;, YER, Exe tive Secretary City of a ui nta,, California CAMy Documents\WPD0CS\ALRC2-2-20.wpd 4 00491 . MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING March 1, 2000 V. A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA CALL TO ORDER This meeting of the Architectural and at 10:03 a.m. by Planning Manager Cl Committee Members present: Bill It was moved and seconded by Committee Committee Member Reynolds. Unaninj Staff present: Planning ] Associate Planner Leslie PUBLIC COMMENT: None. CONFIRMATION OF 10:00 a.m. to excuse Planner Stan Sawa, Betty Sawyer. PIWo' asked if there were any changes to the Minutes being no corrections, it was moved and seconded by t/Cunningham to approve the minutes as submitted. nt Permit 2000-667; a request of M & H Realty Partners for approval ral and landscaping plans for a 6,600 square foot commercial pad tted at the southwest corner of Highway I I I and Washington Street La Quinta. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Cunningham asked the applicant if he would like to address the Committee. CAMy Documents\WPDOCS\ALRC 3-1-OO.wpd �t Co ber Cunningham stated it is hard to create a rendering that ill gi cription of what the project will look like, but in this nce th em that appears to match the rest of the Center is the t. T particular Center has a lot of texture that this building is not using mullions you lose the texture look. This building g ppearance of a contemporary Spanish take off. This looks more li t Albertson Plaza across the street. Plaza La Quinta had the higher tile full mudded tiles. The tiles on this building will have to match the rest the Center exactly. When the Plaza was built, the developer created a more Spanish look. This store should be a continuation of what is there and appears to be going the wrong direction. He is not opposed to the trellis idea, but the rest of the building looks like a box store. Mr. Geiser stated that on the north elevation the details are the same. They are trying to combine all the elements of the Center. 5. Committee Member Cunningham asked if they agreed with all of staff s recommendations. Mr. Geiser stated they did. Committee Member Cunningham reiterated they do not want the storefront look. For the CAMy Documents\WPDOCS\ALRC 3-1-00.wpd 2 002 193 Architectural & Landscape Review Committee Minutes March 1, 2000 windows, they could use a composite material that looks like wood and use true divided lights, but to stay close to staff s recommendations. This building is an in -fill that does have a distinct style. 9. ittee Member Bobbitt asked if this piece of property takes up the entire 0 ;nd area. Staff stated yes. Committee Member Bobbitt asked if staff was willing to give on the tile mansard roof. Staff stated this was the first ;l building that would not have the tile. In addition, the applicant was asking for an amendment to the sign program to use all wall mounted signs instead of the hanging signs that are a part of the multi -tenant part of the Center. Also a concern, is that this building faces south and will need more shade than the trellis will provide. Mr. Geiser stated they would place the shade cloth and the plants. In regard to the signs, the way the building is designed there is no place to put the signs, except on the building fronts. C:\My Documents\WPDOCS\ALRC 3-1-OO.wpd 3 003 194 Architectural & Landscape Review Committee Minutes March 1, 2000 10. Committee Member Cunningham stated the Center was designed to create a "Village" atmosphere. He likes the trellis because it opens it and is in keeping with the Center. The only issue he does not want to drop, is the storefront. The windows and front application should be the same as the remainder of the Center. Committee Member Bobbitt stated he didn't disl: likes the trellis treatment. As far as the signs, the with wall signs as well. His reco*the dati building with staff s recommendati d and tile for the south elevation. asked if tower element without the full and roo like you -are just trying to add til e N building would have the popouts nd will be the same as the existing til , t There being no further Members Cunninaht recommending appro` conditions as amendgi g and he too have buildings to approve the ;onded by Committee Motion 2000-005 2000-667, subject to and doors shall use brown wood ors, and stucco finish shall match those portion of the Center. 000-669; a request of the James R. Paul for approval of aping plans for a multi -tenant industrial/office building corner of Dune Palms Road and Corporate Center Drive ate Center Specific Plan. ociate Planner Leslie Mouriquand presented the information contained in staff report, a copy of which is on file in the Community Development Committee Member Cunningham asked Mr. Bob Ricciardi, architect for the project, for his presentation. Mr. Ricciardi stated that due to the Specific Plan requirements the buildings are not the typical industrial style. However, they did need to accommodate the cost element therefore, the southwest look was selected with as much storefront glass as possible. They are using wood beam lintels and smaller windows to create the southwest look. With the landscaping they are trying to meet the Specific Plan requirements. .195 C:\My Documents\WPDOCS\ALRC 3-1-OO.wpd 4 004 0A Architectural & Landscape Review Committee Minutes March 1, 2000 VI. CO V. VI. 5. Committee Member Bobbitt asked if the ning units would be placed on the roof. Mr. Ri ed they on the roof and should not be visible from the 6. There being no r discu n, i d and seconded by Committee Members Bob unnin to ad nute Motion 2000-006 approving Site Develo Pe 9-669, ubmitted. Unanimously approved. A, a. T . rash en the northeast corner of the site, shall be ed over st so as not to be seen from the Dune Palms MATERIAL: None : None being no fart business, it was moved and seconded by Committee Members Ltee /Bobbitt, djourn this regular meeting of the Architectural and Landscaping Review to th regular meeting to be held on March 1, 2000. This meeting was adjourned wag arch 1, 2000. Respectfully submitted, BETTY J. SAWYER, Executive Secretary City of La Quinta, California C:\My Documents\WPDOCS\ALRC 3-1-OO.wpd 5 005 19g REPORT/INFORMATIONAL ITEM: /9 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA JANUARY 6, 2000 This meeting of the Historic Preservation Commission was called to order by Chairman Robert Wright at 3:13 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Mitchell, Puente, and Chairman Wright. Commissioner Irwin was excused. Staff Present: Planning Manager Christine di Iorio, Principal Planner Stan Sawa, and Secretary Carolyn Walker. II. PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was then moved and seconded by Commissioners Puente/Mitchell to approve the Minutes of November 17, 1999, as submitted. Unanimously approved. V. BUSINESS ITEMS A. Phase I Archaeological Assessment for Environmental Assessment 99-389 for General Plan Amendment 99-064, Zone Change 99-09 . Specific Plan 99-040, and Tentative Tract 29323: located at the northwest corner of Jefferson Street and Fred Waring Drive. Applicant: Mr. Wade Ellis. Archaeological Consultant: Archaeological Associates. 1. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell stated he was pleased with the report and complimented Archaeological Associates on the manner in which they performed their probes. 3. Commissioner Puente asked for a definition of "mano to which Planning Manager di Iorio replied it was a Mayan pestle or hand tool. 197 P ACAROLYN\HPC 1-6-00. wpd Historic Preservation Commission Minutes January 6, 2000 4. Chairman Wright commented the report was very thorough and to the point. 5. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2000-001 approving Phase I Archaeological Assessment for Environmental Assessment 99-389 for General Plan Amendment 99-064, Zone Change 99-092, Specific Plan 99-040, and Tentative Tract 29323. Unanimously approved. B. Phase II Archaeological Testing and Site Evaluation Report for Tentative Tract 29436; located on the north side of Eisenhower Drive, east of Coachella Drive. Applicant: US Home Corporation.. Archaeological Consultant: CRM Tech (Bruce Love). 1. Principal Planner Stan Sawa presented the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell commented on Site 33-8761, the Indian Trail, and stated this types of cultural resource normally was not eligible for the National Register of Historic Places. Recordation of these sites and their features normally exhaust their research potential. He asked for an explanation of why the trail was significant as it was not included as a DPR form. He also asked for clarification on Page 10 of the report, where standard testing was done by randomly placed excavation units and asked why shovel test probes had not been used. Also, Commissioner Mitchell asked for Dr, Love's definitions of pottery, such as buff, brown ware, etc. 3. Commissioner Puente commented on historic migration patterns from 1600 years ago and this site's significance. 4. Chairman Wright stated he had no problems with any of the recommendations of staff and invited Dr. Bruce Love to make comments on the report. Mr. Marvin Roos, Mainier6, Smith Associates, corrected the location of the project as being west, not south, of Laguna de la Paz. 6. Commissioner Mitchell asked about Site 33-8761, the Indian Trail and the definition of wares. Dr. Love stated the Trail is more important than just a trail because of the religious purposes associated with the cupules on the boulder. And, it also appears that this was a trail that connected the Cavendish Site of Indian Wells with the La Quinta area because it goes through the saddle. It was the shortcut between Indian Wells and La Quinta so the Indians did not have to go all the way around Point Happy. And it would appear that it may be a territorial boundary of some sort between clan groups or Indian groups. With the bedrock mortar being situated in that 1 P:\CAROLYN\HPC1-6-OO.wpd -2- 002 Q n Historic Preservation Commission Minutes January 6, 2000 strategic spot, it seemed like it had a little bit more significance than being just a trail, but only the base of the trail is actually on the property so there is a question as to how the City can protect the bedrock mortar. Dr. Love then made comparisons on the various testing systems. 7. Dr. Love went on to comment on the definition of the various pottery types; Buff Wares versus Brown Wares and stated he was having a problem with using the Colorado River typologies for Coachella Valley ceramics. He, therefore, uses more generalized terminology to accommodate the differences between the Colorado River versus Coachella Valley pottery. 8. Commissioner Mitchell agreed with Dr. Love's distinction between the two, but advised Dr. Love to clearly define the terminology in his future reports. Dr. Love agreed and went on to clarify his evaluation of the trail site. 9. Planning Manager di Iorio suggested the Commissioners look on Page 52 which implies the significance is stated in Phase I Report. 10. Dr. Loge affirmed that he probably should have included the information from the Phase I Survey into this one to be more precise. 11. There being no further discussion, it was moved and seconded by Commissioners Mitchell and Puente to adopt Minute Motion 2000-002 approving the Phase H Archaeological Testing and Site Evaluation Report for Tentative Tract 29436, subject to the staffs recommendations and the following conditions: a. Move information on the significance of the Trail from the Phase I report to the Phase II report. b. Include clarification of the definition of Buff Ware Unanimously approved. C. Phase III Archaeological Assessment of Site CA-R_IV 2936 in Specific Plan 99-036; located northwest of the intersection of Highway I I I and Dune Palms Road and the north side of Highway 111, 350 feet east of Adams Street. Applicant: Troll- Woodpark Company (Scott Gayner). Archaeological Consultant: CRM Tech (Bruce Love). 1. Principal Planner Stan Sawa presented the information contained in the report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell stated he was looking forward to seeing the final report on this project, especially comparing the subsistence strategies relative to the number of bones or weight of bone at this location, as opposed to other 19,9 003 PACAROLYN\HPCI-6-00.wpd -3- Historic Preservation Commission Minutes January 6, 2000 areas of the Valley or sites at other time periods. He complimented CRM Tech on the report. 3. Chairman Wright and Commissioner Puente concurred with his assessment. 4. Dr. Love stated Scott Gaynor, representing La Quinta Corporate Center, asked Dr. Love to clarify the statement, "before the issuance of the first building permit"; as it relates to the timing of Dr. Love's report. Planning Manager di Iorio stated this meant prior to the construction of the first building. Currently, there was, only one approval and that was for the gas station. The reference is to that building. Dr. Love asked if it was actually the buildings or the streets and curbing. Planning Manager di Iorio replied it did not refer to the street improvements or grading. Dr. Love thanked her for the clarification and advised he would report back to Mr. Gaynor. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2000-003 accepting the Phase III Archaeological Assessment of Site CA-RIVA 2936 in Specific Plan 99-036. Unanimously approved. D. Phase I Historic/Archaeological Assessment for Future Commercial Developmen located at the northwest comer of Highway 111 and Washington Street. Applicant: Madison Development (Ed Alderson). Archaeological Consultant: CRM Tech (Bruce Love). 1. Principal Planner Stan Sawa Presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell questioned the lack of backhoe usage, but deferred the question to staff. He had no fiuther questions on the report, but did state the report was interesting, thorough, and comprehensive. 3. Chairman Wright commented on the enormous amount of grading done by CalTrans and others, when Highway I I I was first constructed; it would have effectively destroyed anything of value. He concurred with Commissioner Mitchell on the report. 4. Commissioner Puente asked staff to clarify the "H" designation. Principal Planner Sawa stated it meant Historic designation. The applicant had indicated they found some sun colored amethyst glass pieces which are believed to be early .20' Century. 5. Commissioner Mitchell and Dr. Love discussed the advantages/disadvantages of surface collection versus backhoe trenching, and why they are collecting artifacts even if the site is not significant. Dr. Love replied he followed this practice as standard procedure. He could not justify 4 Z O O PACAROLYN\HPC 1-6-00.wpd -4- Historic Preservation Commission Minutes January 6, 2000 letting an artifact be destroyed because it was not significant per the criteria per the National Register. Commissioner Mitchell expressed his concern about the costs of curation of all artifacts found, especially if there's no provenance thereby not providing us with any information. Dr. Love commented that it was a rule of thumb, even though it was not mandated, and when there is a site with a few artifacts that do not meet criteria for significance, you collect the artifacts rather than see them graded under. He told the Commissioners his work was mostly CEQA and very little Federal, and that was the procedure he used 6. There being no further discussion, it was moved and seconded by Commissioners Puente/Mitchell to adopt Minute Motion 2000-004 accepting the Phase I Historic/Archaeological Assessment for Future Commercial Development located at the northwest corner of Highway III and Washington Street, subject to conditions. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS A. Planning Manager di Iorio told the Commission this meeting was scheduled as our January meeting due to the urgent requests on the agenda,. The Commission will resume their regular meeting schedule with the February meeting on February 17"'. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Mitchell/Puente to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting of the Historical Preservation Commission on February 17, 2000. This meeting of the Historical Preservation Commission was adjourned at 3:45 p.m. January 6, 2000. Unanimously approved. Spmitted by: Carolyn W4ker Secretary �U,1"&Iv 005 Z01 PACAR0LYN\HPCI-6-00.wpd -5- DEPARTMENT REPORT: I - A v - 5 5 G�h1 OF Oti TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager�/V DATE: March 21, 2000 RE: Department Report - Response(s) to Public Comment The following is the response to public comments made at the March 7, 2000 City Council meeting: 1. Mrs. Gertrude Cheney, 54-255 Avenida Carranza, expressed appreciation to the City Council for the additional covered parking at the Senior Center. • No additional response was necessary. 2. Mr. James Murphy, 54-580 Riviera of the PGA West Master Homeowners Association, and Mr. Bill Dawes, KSL Land Corporation, addressed the City Council regarding the equestrian trail along Madison Street. • No additional response was necessary as the City Council referred this matter to staff for discussion at the next General Plan Update Public Hearing. 3. Ms. Audrey Ostrowsky, P.O. Box 351, addressed the City Council regarding the proposed Village area improvements and the proposed assessments for the sewer improvements. • No additional response was necessary as the City Council informed Ms. Ostrowsky of the March 21 st Public Meeting regarding the proposed assessment district. 4. Mr. John Gentry, 81-290 Iris Court, Indio, representing Mr. Marty Cook, 51-820 Avenida Herrera, addressed the City Council regarding a Claim for Damages filed by Mr. Cook. • No additional response was necessary as the City Council informed Mr. Gentry and Mr. Cook that staff would notify them when the Council is scheduled to consider the claim. 202 DEPARTMENT REPORT: 3-A CITY COUNCIL'S UPCOMING EVENTS MARCH 21 CITY COUNCIL MEETING MARCH 23 CULTURE IN THE COURTYARD MARCH 31 MAINSTREET MARKETPLACE APRIL 4 CITY COUNCIL MEETING APRIL 18 CITY COUNCIL MEETING APRIL 27 CULTURE IN THE COURTYARD MAY 2 CITY COUNCIL MEETING MAY 6 MARION HENDERSON CITYWIDE CLEAN UP DAY MAY 16 CITY COUNCIL MEETING MAY 23-25 ICSC CONFERENCE IN LAS VEGAS JUNE 6 CITY COUNCIL MEETING JUNE 20 CITY COUNCIL MEETING 203 JULY 5 CITY COUNCIL MEETING JULY 18 CITY COUNCIL MEETING AUGUST 1 CITY COUNCIL MEETING AUGUST 15 CITY COUNCIL MEETING SEPTEMBER 19 CITY COUNCIL MEETING 204 March 2000 Monthly Planner .. ... .. .. .. .. .. 2 3 4 12:00 PM e ruary pr Mayor's Lunch S M T W T F S S M T W T F S 6 7 8 9 10 11 12 2 3 4 5 6 7 8 13 14 15 16 17 18 19 9 10 11 12 13 14 15 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 5 6 7 8 9 10 11 2:00 PM City 9:00 AM RCTC- 7:00 PM Cultural 9:00 AM Animal Council Pena Arts Commission Rabies Clinic Meeting 5:30 PM Invest- ment Advisory Board 12 13 14 15 16 17 18 10:00 AM CVAG 7:00 PM C.V. 3:30 PM Historic La Quinta Arts La Quinta Arts Public Safety- Mosquito Preservation Festival Festival Perkins 12:00 PM CVAG Abate. -Perkins 7:00 PM Plan- Commission La Quinta Arts Transp-Perkins 6:00 PM League ning Commis- sion Meeting Festival Dinner St. Patrick's 7:00 PM Commu- Day nity Services Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG 11:30 AM La Quinta Arts Festival Henderson 2:00 PM City Human/Com- Adolph Energy/Envi- Sniff Council 4:00 PM DRRA Meeting Airp-Henderson 26 27 28 29 30 31 2:30 PM RCTC 7:00 PM Plan - Budget -Pena ning Commis- 6:00 PM CVAG- sion Meeting Exec Com-Pena Printed by Calendar Creator Plus on 03/15/2000 2 0'. April 2000 Monthly Planner Printed by Calendar Creator Plus on 03/15/2000 206, DEPARTMENT REPORT: 3— P / T AColl" t��w4 4 5 OF T 9� TO: The Honorable Mayor and Members of the City Council FROM: City Clerk June Greek DATE: March 21, 2000 RE: Meeting Schedule for Joint City Council/Commission Meeting(s) The Cultural Arts Commission at their March 9, 2000 meeting, asked staff to look into when the City Council would be available for a joint meeting. The Planning Commission, Historic Preservation Commission and the Architecture and Landscaping Review Committee have also expressed interest in meeting with the City Council. A meeting with the Commissions has not been held since March 10, 1998. At that time, the City Council met with all of the Commissions individually beginning at 12:30 PM and discussed organizational issues. Staff will be happy to coordinate meeting dates with the Commissions if the City Council so desires. It would be helpful if members of the Council could suggest some possible dates within the next four to six weeks. 207 DEPARTMENT REPORT: 'l —14 G� OF TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety` I4 DATE: March 21, 2000 RE: Monthly Department Report - February 2000 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of February. The reports depict the following highlights: • Year to date building permit valuation is $32,641,585 which represents an issuance of 535 building permits through February; • 456 animal control cases have been handled through February; • 310 code compliance cases have been initiated through February; • 3 new licenses were issued to La Quinta based businesses in February. W 0 04 0 0 LO 0 ' ti ff (n 00 O O M ci Vp Lc)O v Ln Ol No Q r C`) cYS J r T M a U J m r O O O O CO N O O O O O qll: CIR CO a= 00 0 0 0 o Ln ti- z F- � Cl)`� M M z LO o O T Q� 0 0 qt rn 0 LC) O LO 00 O O 00 T 00 LO 00 LC) CO O T OA O QO O t- T O O 0� 00 CA r I� Nq;� p N O ti CO 0 LC) O N tl- LO CO T 00 CA 00 M N 00 N w ti 0 Cfl O ch 0 O 00 T O M T N d ce) tt M N LA 00 co N M CO It M It CO w C5 M CN ' r T T CO Ln w It M r CY) 000 H LO CO O O O O LO O O CO O O LC) O ct 00 O T LC) O Lq CA O O CA LCy O C> M O M O Lc) M O CO T O CA OD 00 Ln T w~ M M O Ln O a) CO N M (C) 'IT OD ILO Ln oo LO cM v_ N Ln 00 N N M N (0N r M � CMO T CA N O O O O O O O O O O O O O O O O 0 0 V O O O O O O O O O O O O O O O O O O F„ M O 00 C'7 O O O It CO 0 0 T O O 0 O 0 L(i p CD O CA Ci I�t Cl LC) I� O O M Nt m CO O It LC) 00 't CD O M O O C'M N qt N Z h 0) r 00 N 00 00 N �- O 00 M Oct O O T O 0 M N _M r- M U) N I- Cp T O /Oy J Q Q O T O O O CM O Lq O O O O O O O O O O O O O O O N O CO O ' O O O O LO N Ln Cl? LL- w LC) O 00 O O O 0 O Cfl O 0 It M M O M N Ln �' m z p 00 N r 00 00 f` Lfl I� I- O O T O O Ll) ti O r N O LC) CO CO I-- I� 00 LQ >- a W O � cli L() 00 0 LO CA N It I- I` r T ~ z LL• O C'M W CO co T LC) LO T M T 00 1- (� Q V M O C'7 G .- ti M CO J = O NM I ICY) r T N M m F- O O O LO O O O O O O O O O O O O LO O CO) CA O O ,t O O O O O O O N O O O Lq lfj cM O 0 It O O O CA LO O O d' CDc'') O O M M O= LC) T LO 0) fl- �t f- •-- O O I� CA U z Cfl r- Cfl I LC7 N N LC) LC) Lfi L() O T i` ct LO CO M 00 � tl- O —0 f� 00 T T T LC) T C`) CO CA ti t` O CO T CM T N O qt L() M CA O O t CO LO N 00 [t T CO co p N p J W LC) O r CM O T 0 r 00 Cl) 0) T T 00 T I� CO LO U) LO T T T T N T T T N r M LO co p 0 w w Z J wCD J Q ❑ ❑ O w= C0 O LO CDIt 0 � co CO N r- LO0O�NOTONF-BCD a. w W 0 N � Q � Q O >- -I Q z O J z O w U Q J J w .J w O w w z z w Q m J J w W W w jFo- ANIMAL PICKUPS MONTHLY: Rags Alive Dead Cats Alive Dead Alive 1 Dead Alive 62 Dead _24 TOTAL ANIMALS REMOVED 86 ANIMAL CONTROL REPORT FOR: February, 2000 YEAR TO INCIDENTS DATE: HANDLED: --9-2 Bite reports _27 VIOLATIONS: No owner Contact Dogs at large 15 Noise disturbance 0 Defecation removal --0 License violation 0 Other 0 Monthly Total 15 YEAR TO DATE 44 TOTAL MONTHLY INCIDENTS HANDLED: 220 Warnings 0 1 0 0 1-1 -10 Animal trap set ups Cruelty to Animals Investigations Vicious Animal Restraining order YEAR TO MONTHLY DATE: Special hour patrols Zoning Violations Lost & found reports Animal Rescue Outside agency assistance City hall reclaims Other TOTALS Citations TOTAL YEAR TO DATE INCIDENTS HANDLED: 456 10 14 7 —1_3 0 ___0 --26 64 --4 --A 5 --6 6 25 —25- 51 _8_5_ IS2 210 O 3 CODE COMPLIANCE REPORT FOR: February, ffN ABATEMENTS: Nuisance Abatements Started Weed Abatements Started Vehicle Abatements Started Dwelling Abatements Started TOTALSTARTED TOTAL COMPLETED YEAR TO DATE: 0 0 0 coo 0000 'Cc aa(�LO I N N N 70 O O O U) W J a W J �— FnYeU_/� T O N V U)C) d J �I CY O 73aaw 0 0 o 1- ao dL?oCD � t LO cD I- 0 0 0 Icoo(0 Z .0 LO � u 0) 0) 0) _laaa 73 U U U H H H >,Z Z_ Z_ v 5 5 5 � Cd 0 0 Fagg T =Q L W � LO 0 0 �I� LO LO J a z 0 � a cn _, w z O Of fQ-- U) O O I— Z w 00 g a) 0 E _U 0 c to i ZQ - < -� Uco2 ( uj 0 O O) `I(D(D(0 0 O 0 �iu�DEPARTMENT REPORT: 5'4 v o5 • TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR �k\ ( DATE: MARCH 21, 2000 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF FEBRUARY Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of February. 213 PAMonthly Department Report.wpd Z W H Q a W 0 H W 2 O J W W 0 Z C� CG G O U O O N a m W LL Z O Q Z O H IL W a 0 U U "U "a "U c "a "0 _0 N N N N U N N N N O U N U 4-J +a +-j +-j E E E E E E E E E N E E E N N (n Y) U N U N U _ N (n (n O 0') O CO If) r- N •- N a� r o "' N c N cu +� c a) ~ _o E <n E W � c a) c o .o (n c C U U c U voi N 0 0 � N c a a c N > a� (n o a c �Q a- () 0 0- c o L O J d. 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C) F- •• *0 c� c °.a m a a c y R c CD (� E p 7 H == a a U a O U �18 mt, DEPARTMENT REPORT: (y _ A c&t,, 4 V S OF f1�49 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: MARNI KUNSMAN, RECREATION SUPERVISOR-4' VIA: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: MARCH 21, 2000 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF FEBRUARY 2000 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF APRIL 2000: April 1 Annual La Quinta/Pizza Hut 2 on 2 Grass Volleyball Tournament, Adams Park April 1 Golf, The Simple Truth, Golf Lessons, La Quinta Golf Ranch April 4 French Conversation Classes, Session II, Senior Center April 5 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center April 7 Excursion, Shop Fashion Island in Newport Beach April 8 Chinese Tea, Cultural History & Tasting, La Quinta Boys & Girls Club April 8 Microsoft Access, Computer Seminar, La Quinta Boys & Girls Club April 10 *Putting Contest April 10 *Estate Planning Seminar April 10 *Tennis Social April 11 Weight Loss & Nutrition, Senior Center April 11 Ballroom Dance Classes, Session III, La Quinta High School April 12 Start Your Own Internet Business, Evening Seminar, La Quinta Senior Center April 13 *Volunteer Recognition Luncheon April 13 *Free Legal Consultation April 14 *Senior Potluck Tennis Tournament at Fritz Burns Park April 17 Spring Break, Fritz Burns Park Rec Room, Camelot Park Excursion April 17 *Financial Seminar April 18 *Free Hearing Consultation & Hearing Aid Check April 18 Spring Break, Fritz Burns Park Rec Room, Ice Skating Excursion April 19 Spring Break, Fritz Burns Park Rec Room, Party in the Park April 20 Spring Break, Fritz Burns Park Rec Room, Trip to the Movies April 20 *Healthy Cooking Class April 21 Spring Break, Fritz Burns Park Rec Room, Oasis Water Park Finale April 24 *Mature Driver's Course April 24 Beginning Computer Classes, Session II, La Quinta Boys & Girls Club April 25 Beginning Computer Classes, Session II, La Quinta Boys & Girls Club April 26 Intermediate Computers, Session II, La Quinta Boys & Girls Club April 27 Culture in the Courtyard, Civic Center 7 * Senior Center Program, Class or Event `' � Tiht 4 4 Q" Community Services Department Attendance Report for the Month of February 2000 Summary Sheet Program 2000 1999 Variance Meetings Per Month 2000 1999 Leisure Classes 459 273 186 33 29 Special Events 77 64 13 2 2 Adult Sports 493 210 283 12 9 Senior Center 2758 2513 245 158 133 Program Totals 3787 3060 727 205 173 Information/Referrals Senior Center 948 818 130 20 18 Total 948 818 130 20 18 Sports Complex Use AYSO 550 400 150 8 4 LQ Sports & Youth 800 600 200 4 1 Total 1350 1000 350 12 5 Total Programs 6085 4878 1207 237 196 Volunteer Hours Senior Center 1162 909 253 Meals on Wheels 48 63 -15 Community Services 9 0 9 LQHS Interact 28 20 8 Total Volunteer Hours 12471 992 255 Monthly Revenue Senior Center $ 7,985.00 $ 7,041.00 $ 944.50 Community Services $ 7,249.00 $ 4,524.00 $ 2,725.00 Rental Income $ 1,072.50 $ 495.00 $ 577.50 Total Revenue $161306.50 $12,060.00 $ 4,247.00 Revenue Year to Date Senior Center $52,149.00 $32,093.91 $20,055.09 Community Services $44,552.00 $33,293.00 $11,259.00 Rental Income $6,412.50 $11,458.00 -$5,045.50 Total Revenue to Date $103,113.50 $76,844.91 $26,268.59 002 Community Services Program Report for February 2000 2000 2000 1999 1999 2nnn 1000 Partici ants Total Participation Participants Total Participation Variance Meetings Meetings Leisure Classes Low Impact Aerobics 20 100 9 63 37 5 7 Beg. Computers Mon. 10 30 9 36 -6 3 4 Beg. Computers Tues. 10 40 10 40 0 4 4 Beg. Computers Wed. 10 40 10 40 0 4 4 Beg. Computers Th. 10 40 10 40 0 4 4 French Conversation 28 112 0 0 112 4 0 Mastering Excel 5 5 0 0 5 1 0 Beg. Ballroom Dance 13 52 9 54 -2 4 6 Int. Ballroom Dance 10 40 0 0 40 4 0 Totals 116 459 57 273 186 33 29 2000 2000 1999 1999 2000 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetin s Special Events Culture in the Courtyard 20 20 15 15 5 1 1 Tiny Tot Olympics 57 57 49 49 8 1 1 Totals 771 77 64 64 13 21 2 2000 2000 1999 1999 20nn 1999 Participants Total Participation Participants Total Participation Variance Meetings Meetings Adult Sports Open Basketball M/T 133 133 30 30 103 9 8 Adult Soccer League 120 360 180 180 180 3 1 Totals 253 493 210 210 283 12 9 003 Senior Center Attendance 1999 1999 egister ota egistereTotal Meetings Participants articiants Participation Variance 2000 1999 Senior Activities Ballroom Dance Class, Comp 12 12 0 0 12 1 0 Bridge, ACBL 300 300 296 296 4 4 4 Bridge, Duplicate/Social 493 493 383 383 110 10 11 Creative/Reminisce Writing Clubs 42 42 39 39 3 8 4 Dog Training, Comp Class 15 15 21 21 -6 1 1 Golden Tones 126 126 51 51 75 9 4 Ice Cream Social 39 39 32 32 7 3 2 Monthly Luncheons 180 180 101 101 79 2 1 Movie Time 78 78 29 29 49 8 4 Nabisco Putting Contest 91 91 103 103 -12 1 1 Putting Tournament 8 8 24 24 -16 1 1 Seminars 73 73 12 12 61 5 3 Television Viewing 29 29 55 55 -26 n/a n/a Tennis 169 169 83 83 86 10 5 Tennis Social 14 14 8 8 6 1 1 Senior Activity Total 1669 1669 1237 1237 432 64 42 Senior Leisure Courses Ballroom Dance 18 23 24 94 -71 3 8 Ceramics 12 45 12 37 8 4 4 Computer 89 164 95 179 -15 24 32 Computer Tutor 23 23 7 7 16 9 2 Dog Training Class 13 13 0 0 13 11 0 Exercise 72 456 87 438 18 15 15 Healthy Cooking Class 14 15 17 18 -3 1 1 Spanish Lessons 25 18 41 123 -105 2 3 Video Production 5 20 0 0 20 4 0 Senior Leisure Courses Total 271 777 283 896 -119 63 65 Senior Leisure Classes Arts and Crafts 25 25 23 23 2 4 4 Bridge Lessons 93 93 280 280 -187 6 12 Painting 28 28 22 22 6 4 4 Quilting 46 46 0 0 46 4 0 Tai Chi 37 37 0 0 37 5 0 Tap Dance 62 62 36 36 26 5 3 Yoga 21 21 19 19 2 3 3 Senior Leisure Classes Total 312 312 380 380 -68 31 26 TOTAL SENIOR PROGRAMS 2252 2758 1900 2513 245 158 133 Senior Services A.A.R.P. "55 Alive" 48 48 38 38 10 2 2 A.A.R.P. Tax -Aide 54 54 47 47 7 5 4 Ambassadors 119 119 47 47 72 n/a n/a Blood Pressure Check 63 63 70 70 -7 51 4 FIND Food Distribution 388 388 380 380 8 41 4 Hearing Consultation 4 4 5 5 -1 11 1 Information/Referral/Outreach 223 223 211 211 12 n/a n/a Legal Consultation 17 17 7 7 10 1 1 Medicare Consultation 261 26 21 21 24 n/a n/a Share Meetings/Sign-up 61 6 ill 11 -5 2 2 TOTAL SENIOR SERVICES 948 948 818 818 130 20 18 SENIOR CENTER TOTAL 1 32001 3706 27181 3331 375 L,,W 1 151 Page 3 L C-" 004 DEPARTMENT REPORT: 6-F � oz u S . ........ ........ , OF TNti� TO: HONORABLE MAYOR AND MEMBERS OF THE CITY C UNCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECTO DATE: MARCH 21, 2000 SUBJECT: 1999 FRITZ BURNS PARK POOL ANNUAL REPORT SUBMITTED BY THE COACHELLA VALLEY RECREATION AND PARK DISTRICT Attached for your review is the 1999 Fritz Burns Park Pool Annual Report submitted by the Coachella Valley Recreation and Park District. The Fritz Burns Park Pool had a total of 12,983 participants for the 1999 season. This includes lessons, programs and open swim. The total operating budget for the Fritz Burns Park Pool during the 1999 season was $72,603. Revenue from lessons, programs and open swim contributed $17,583. The City of La Quinta's contributions include $24,720 for the regular season and $2,000 for the additional hours in September and October. Expenses exceeded the revenue by $28,300. The Coachella Valley Recreation and Park District (District) is recommending the installation of a ventilation fan in the chemical/pump room. Without it, the room's pumping and mechanical hardware will continue to corrode. The report from the District contained an estimate of $3,000. After further review with the contractor, an actual installation cost of $2,000 was determined for the installation of the fan. In accordance with the agreement between the City of La Quinta and the District, each party is responsible for 50% of the total cost of improvements to the facility. The Community Services Department budget has a line item (Account #101-251-621-817) for maintenance and repair at the Fritz Burns Park Pool with a budgeted amount of $1,000 which will provide for the City's portion of the fan. Should you have any questions regarding the annual report or the operation of the Fritz Burns Park Pool, please contact me at 777-7032. Attachment: 1. 1999 La Quinta Fritz Burns Park Pool Annual Report SACommunity Services\CCReports\CVRPD POOL REPORT 1999."d 223 1999 La Quinta Fritz Burns Park Pool Annual Report z�. By Coachella Valley Recreation and Park District 224 La Quinta Fritz Burns Pool 1999 Annual Report ❖ History After many years of hard work and effort, the Fritz Burns Community Park Pool opened its doors on May 23, 1998 with a Grand Opening free swim day. 1999 was the second swim season the pool has operated. The pool saw a large increase in the use of swim lessons and attendance this year. + Attendance Attendance at the Fritz Burns Pool was the second highest, of the six community pools that Coachella Valley Recreation and Park District operates, from April through September. Attendance at the pool was the highest during the summer months of June, July and August. The average daily attendance in July was 140 participants per day. This number was up from last July by 9 patrons per day. April and September had the least attendance, the major reason for the low attendance was the temperature of the pool water. In April the pool temperature fluctuated between 63 and 75 degrees. This kept attendance low most days, especially when the air temperature was low or the wind blew. This year, the La Quinta schools had end of the year swim parties at Fritz Burns Pool, instead of having to travel to Indio or Coachella as in years past. These parties were a huge success and the pool was booked daily for two weeks. ❖ Swim Lessons/Get Hooked on Swimming Swim lessons were offered for ages 6 months to adults. Five, two -week sessions of lessons were offered throughout the summer. Of the five pools offering swim lessons, Fritz Bums Pool had the highest number of participants. Many lesson times were full for the first three sessions. One area of swim lessons in high demand -were lessons for toddlers known as AquaTots. After seeing the number of sign-ups for AquaTots classes, the District decided to offer more classes. "Get Hooked on Swimming" is our pre -competitive swim team program for youth ages 5 — 13. The program emphasizes personal best over individual places, and was developed to introduce youth to competitive swim teams. td& 'Va&,f 'ReowaUamwa 944 Z WAia 225 This year the "Get Hooked on Swimming Team" doubled in size. In 1998 the La Quinta swim team had 30 swimmers and this year had over 60 swimmers. This team competed on a weekly basis with teams from Pawley Pool in Indio, North Indio Pool, and College of the Desert in Palm Desert. La Quinta hosted the third meet of the season, with over 300 Coachella Valley youth attending. The Junior Lifeguarding program doubled in size this year. This program is designed for youth ages 10 —14 to learn about the basic skills and fundamentals of lifeguarding through eight one -hour sessions. ❖ AquaMotion Fitness Class On Tuesday and Thursday from May through September, Karen Soresen offered AquaMotion fitness classes. The classes were a great success and classes usually averaged near 20 adult participants. AquaMotion is an aerobic water workout carefully designed around the American College of Sports Medicine guidelines for a safe and effective 45-minute workout. It incorporates 12 separate water motions. AquaMotion is fun since it combines a well - paced workout with water, fitness -oriented camaraderie, and good music. •'• Expenses The total cost to run the pool for Coachella Valley Recreation and Park District was $72,603.00. This amount includes staff, utilities, maintenance, chemicals and supplies. The City of La Quinta reimbursed the District $24,720.00 as part of the contract agreement with the city. The District also received an additional $2,000.00 to run the pool during the month of September for weekday evenings and weekends. •'• Improvements The following is a list of possible improvements that could be made to the pool to improve attendance, costs, revenue, etc. • Insulation Blankets — • Water Amusement Apparatus (permanent interactive structure, tot slide, etc.) • Snack Bar Building • Misting system. 2,41.16 TaacheR& `1� 9i Zeczeation. aad gD44 ZW4ia •'• Problems Presently the chemical/pump room has no ventilation fan. Without this fan being installed, this room's pumping and mechanical hardware continues to corrode making the operation expectancy shorter. This fan is inexpensive and needs to be installed soon. The cost of the fan being installed will save the City and District money in the future maintenance of this room. The estimated cost to install the ventilation fan would be around $3000.00. In accordance with the agreement with the City of La Quinta, the District and the city would each pay 50% of the total cost of the vent to be installed. 227 T4adwI& a*d944�b La Quinta Fritz Burns Community Park Pool 2.28 L a) T L >, � Q. 5cc Q♦W^ VJ _ ❑ m m ■ O N o Q c O� FWn o � r O �s ._ O O > � M Q 0 i N O 0 a. co a c 0 E 0 U m c m ti m .0 C1 cc J z49 Comparison of Monthly Attendance by Years 5000 E 4326 4 4000 056 3000 27U 2612 2562 ■ 1999 a ■ 1998 2000 1982 1000 590 689 428 135 0 �A �� \A P Q�� Months 0.3 n La Quinta Fritz Burns Community Park Pool Yearly Attendance Comparison by Years 13500 12983 13000 12500 m 12000 11709 11500 a 11000 10500 10000 1998 1999 Year La Quinta Fritz Burns Community Park Pool 231 DEPARTMENT REPORT: %- A 40 AGENDA CATEGORY: March 21, 2000 BUSINESS SESSION: COUNCIL/RDA MEETING DATE: CONSENT CALENDAR: STUDY SESSION: Transmittal of Revenue and PUBLIC HEARING: Expenditure Reports dated January 31, 2000 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the January 31, 2000 Statement of Revenue and Expenditures for the City of La Quinta. pectfAly submitted: John M. Falconerl Finance Director Approved for submission y: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, January 31, 2000 232 CITY OF LA QUINTA 07/01/1999-1/31/2000 GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees City Clerk Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Historical Preservation Grant Sunline Transit CVAG County of Riverside -Grants State of California -Grants TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 502,300.00 366,870.19 135,429.81 73.04% 433,900.00 296,008.16 137,891.84 68.22% 222,000.00 192,410.82 29,589.18 86.67% 2,305,600.00 1,191,611.74 1,113,988.26 51.68% 3,050,000.00 1,318,697.81 1,731,302.19 43.24% 381,900.00 159,553.87 222,346.13 41.78% 6,895,700.00 3,525,152.59 3,370,547.41 51.12% 110,800.00 67,273.60 43,526.40 60.72% 8,100.00 4,254.50 3,845.50 52.52% 412,500.00 803,954.78 (391,454.78) 194.90% 86,700.00 135,661.50 (48,961.50) 156.47% 68,000.00 141,371.65 (73,371.65) 207.90% 35,800.00 71,996.50 (36,196.50) 201.11 % 44,200.00 35,891.00 8,309.00 81.20% 766,100.00 1,260,403.53 (494,303.53) 164.52% 50.00 0.00 50.00 0.00% 50.00 26.75 23.25 53.50% 1,000.00 464.35 535.65 46.44% 124,210.00 78,110.57 46,099.43 62.89% 298,400.00 487,855.86 (189,455.86) 163.49% 107,800.00 127,868.59 (20,068.59) 118.62% 271,100.00 378,604.68 (107,504.68) 139.65% 802,610.00 1,072,930.80 (270,320.80) 133.68% 910,900.00 585,355.56 325,544.44 64.26% 250.00 390.18 (140.18) 156.07% 14,400.00 33,381.53 (18,981.53) 231.82% 22,300.00 12,199.81 10,100.19 54.71% 4,600.00 2,080.71 2,519.29 45.23% 91,100.00 59,755.06 31,344.94 65.59% 109,200.00 127,984.00 (18,784.00) 117.20% 10,000.00 0.00 10,000.00 0.00% 0.00 0.00 0.00 N/A 471,111.00 471,111.00 0.00 100.00% 55,000.00 41,413.84 13,586.16 75.30% 5,000.00 33,933.80 (28,933.80) 678.68% 1,693,861.00 1,367,605.49 326,255.51 80.74% 1,464,000.00 810,071.13 653,928.87 55.33% 55,600.00 5,938.51 49,661.49 10.68% 0.00 421.19 (421.19) N/A 55,600.00 6,359.70 49,240.30 11.44% 51,000.00 35,029.79 15,970.21 68.69% 11,728,871.00 8,077,553.03 3,651,317.97 68.87% 233 0019 CITY OF LA QUINTA 07/01/1999-1/31/2000 ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 200,000.00 376,111.58 (176,111.58) 188.06% 0.00 7,537.23 (7,537.23) N/A 200,000.00 383,648.81 (183,648.81) 191.82% 123,200.00 64,248.04 58,951.96 52.15% 89,200.00 45,728.65 43,471.35 51.27% 172,500.00 86,458.52 86,041.48 50.12% 5,000.00 5,000.00 0.00 100.00% 5,500.00 2,272.71 3,227.29 41.32% 395,400.00 203,707.92 191,692.08 51.52% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00% 250,400.00 0.00 250,400.00 0.00% 0.00 0.00 0.00 N/A 250,400.00 0.00 250,400.00 0.00% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% TOTAL PROPOSED ASSESSMENT DISTRIC 2,806,700.00 0.00 2,806,700.00 0.00% SLESF(COPS)REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY 0.00 48,372.24 (48,372.24) N/A 1,100.00 1,898.35 (798.35) 172.58% 1,100.00 50,270.59 (49,170.59) 4570.05% 0.00 0.00 0.00 N/A 0.00 146.55 (146.55) N/A 0.00 0.00 0.00 N/A 0.00 146.55 (146.55) N/A 764,200.00 440,216.15 323,983.85 57.60% 0.00 34,840.00 (34,840.00) N/A 200.00 (2,499.64) 2,699.64 -1249.82% 764,400.00 472,556.51 291,843.49 61.82% 20,000.00 95,462.30 (75,462.30) 477.31 % 11,000.00 4,951.00 6,049.00 45.01 % 31,000.00 100,413.30 (69,413.30) 323.91 % CITY OF LA QUINTA 07/01/1999-1/31/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside State of Ca- Office Emer. Services RCTC Funding IID SB300 Funding Surface Transportation S6821-Bicycle Path Grant APP Contribution Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP REMAINING % BUDGET RECEIVED BUDGET RECEIVED 1,066,500.00 632,010.34 434,489.66 59.26% 431,000.00 203,663.17 227,336.83 47.25% 1,497,500.00 835,673.51 661,826.49 55.80% 1,600.00 610.84 989.16 38.18% 1,600.00 610.84 989.16 38.18% 21,244.00 11,959.67 9,284.33 56.30% 4,000.00 444.52 3,555.48 11.11 % 25, 244.00 12,404.19 12,839.81 49.14 % 2,000.00 2,000.00 0.00 100.00% 200.00 169.82 30.18 84.91 % 2,200.00 2,169.82 30.18 98.63% 0.00 153,108.61 (153,108.61) N/A 0.00 0.00 0.00 N/A 0.00 153,108.61 (153,108.61) N/A 12,138,823.50 2,224,081.34 9,914,742.16 18.32% 1,753,171.00 0.00 1,753,171.00 0.00% 0.00 0.00 0.00 N/A (29,834.40) 0.00 (29,834.40) 0.00% 0.00 0.00 0.00 N/A 50,000.00 0.00 50,000.00 0.00% 67,000.00 0.00 67,000.00 0.00% 1,741,308.00 0.00 1,741,308.00 0.00% 0.00 0.00 0.00 N/A 712,410.00 280,779.60 431,630.40 39.41 % 1,025,652.84 423,913.31 601,739.53 41.33% 24,226,210.03 3,809,079.20 20,417,130.83 15.72% 41,684,740.97 6,737,853.45 34,946,887.52 16.16% 0.00 0.00 0.00 N/A 0.00 0.00 0.00 N/A 0.00 2,768.71 (2,768.71) N/A 0.00 2,768.71 (2,768.71) N/A 11 235 005� CITY OF LA QUINTA 07/01/1999-1/31/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY EQUIPMENT REPLACEMENT FUND: REMAINING % BUDGET RECEIVED BUDGET RECEIVED 11,000.00 0.00 11,000.00 0.00% 0.00 0.00 0.00 N/A 11,000.00 0.00 11,000.00 0.00% FMP Equipment Charges 510,578.00 510,783.00 (205.00) 100.04% Interest 41,200.00 32,724.75 8,475.25 79.43% Transfers In 471,111.00 471,111.00 0.00 100.00% TOTAL EQUIPMENT REPLACEMENT 1,022,889.00 1,014,618.75 8,270.25 99.19% ARTS IN PUBLIC PLACES REVENUE: * Arts in Public Places Deposits 275,500.00 163,164.63 112,335.37 59.22% " Arts in Public Places Credits Applied 0.00 0.00 0.00 N/A Interest 27,200.00 13,571.50 13,628.50 49.90% TOTAL ARTS IN PUBLIC PLACES 302,700.00 176,736.13 125,963.87 58.39% * These amounts are deposits and are treated as liabilities and not as revenues. TRANSPORTATION Developer fees Interest TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest TOTAL CIVIC CENTER LIBRARY DEVELOPMENT Developer fees Interest TOTAL LIBRARY DEVELOPMENT 0.00 355,351.72 (355,351.72) N/A 0.00 3,202.26 (3,202.26) N/A 0.00 358,553.98 (358,553.98) N/A 0.00 235,586.90 (235,586.90) N/A 0.00 2,178.37 (2,178.37) N/A 0.00 237,765.27 (237,765.27) N/A 0.00 339,323.57 (339,323.57) N/A 0.00 3,113.48 (3,113.48) N/A 0.00 342,437.05 (342,437.05) N/A 0.00 138,165.74 (138,165.74) N/A 0.00 1,279.05 (1,279.05) N/A 0.00 139,444.79 (139,444.79) N/A ?3h n0 CITY OF LA QUINTA 07/01/1999-1131/2000 ALL OTHER FUNDS REVENUE DETAIL (continued) COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 62,598.97 (62,598.97) N/A 0.00 578.42 (578.42) N/A 0.00 63,177.39 (63,177.39) N/A 0.00 11,960.19 (11,960.19) N/A 0.00 107.31 (107.31) N/A 0.00 12,067.50 (12,067.50) N/A 0.00 4,084.23 (4,084.23) N/A 0.00 39.90 (39.90) N/A 0.00 4,124.13 (4,124.13) N/A 237 �f17 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/1999 - 1/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 398,100.00 192,309.95 0.00 205,790.05 48.31% CITY MANAGER'S OFFICE 582,250.00 301,001.68 0.00 281,248.32 51.70% ECONOMIC DEVELOPMENT 811,650.00 431,283.37 0.00 380,366.63 53.14% PERSONNEL/RISK MGT 446,250.00 163,448.21 1,125.00 281,676.79 36.63% TOTAL GENERAL GOVERNMENT 2,238,250.00 1,088,043.21 1,125.00 1,149,081.79 48.61% FINANCE: CITY CLERK FISCAL SERVICES 490,250.00 250,679.59 0.00 239,570.41 51.13% CENTRAL SERVICES 574,246.00 338,941.53 0.00 235,304.47 59.02% TOTAL FINANCE 1,064,496.00 589,621.12 0.00 474,874.88 55.39% 356,650.00 178,992.40 0.00 177,657.60 50.19% COMMUNITY SERVICES SENIOR CENTER 232,170.00 111,997.92 0.00 120,172.08 48.24% PARKS & RECREATION ADMINISTRATION 565,769.00 300,536.12 0.00 265,232.88 53.12% PARKS & RECREATION PROGRAMS 67,750.00 26,840.96 0.00 40,909.04 39.62% TOTAL COMMUNITY SERVICES 865,689.00 439,375.00 0.00 426,314.00 50.75% POLICE 3,186,149.00 1,129,738.61 0.00 2,056,410.39 35.46% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN CODE COMPLIANCE ANIMAL CONTROL BUILDING EMERGENCY SERVICES FIRE CIVIC CENTER BUILDING -OPERATIONS TOTAL BUILDING & SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN CURRENT PLANNING TOTAL COMMUNITY DEVELOPMENT 217,150.00 116,502.08 0.00 100,647.92 53.65% 434,193.00 223,096.59 0.00 211,096.41 51.38% 163,602.00 75,071.05 0.00 88,530.95 45.89% 545,373.00 305,984.28 0.00 239,388.72 56.11% 46,900.00 23,645.15 0.00 23,254.85 50.42% 20,000.00 7,557.43 0.00 12,442.57 37.79% 1,187,853.00 848,992.46 0.00 338,860.54 71.47% 2,615,071.00 1,600,849.04 0.00 1,014,221.96 61.22% 561,300.00 216,789.46 0.00 344,510.54 38.62% 919,049.00 318,551.63 0.00 600,497.37 34.66% 1,480,349.00 535,341.09 0.00 945,007.91 36.16% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 183,350.00 96,748.17 0.00 86,601.83 52.77% DEVELOPMENT & TRAFFIC 810,710.00 396,911.79 0.00 413,798.21 48.96% MAINT/OPERATIONS- STREETS 1,267,024.00 457,181.02 5,700.00 794,142.98 36.37% MAINT/OPERATIONS - LTG/LANDSCAPING 1,119,503.00 631,736.42 10,400.00 477,366.58 56.43% CAPITAL PROJECTS 155,005.00 115,500.30 0.00 39,504.70 74.51% TOTAL PUBLIC WORKS 3,525,592.00 1,698,077.70 16,100.00 1,811,414.30 48.16% TRANSFERS OUT 1,682,416.34 1,012,928.54 0.00 669,487.80 60.21% GENERAL FUND REIMBURSEMENTS (3,673,311.22) (1,717,955.29) 0.00 (1,955,355.93) 46.77% NET GENERAL FUND EXPENDITURES 13,341,351.12 6,555,011.42 17,225.00 6,769,114.70 49.13% 238 008 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX FUND: REIMBURSE GENERAL FUND QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01/1999 - 1/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 N/A 395,400.00 230,650.00 0.00 164,750.00 58.33% 235,000.00 9,600.00 0.00 225,400.00 4.09% 130,000.00 0.00 0.00 130,000.00 0.00% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 3,690.57 0.00 2,009.43 64.75% TRANSFER OUT 0.00 0.00 0.00 0.00 N/A TOTAL SOUTH COAST AIR QUALITY 5,700.00 3,690.57 0.00 2,009.43 64.75% CMAQ/ISTEA TRANSFER OUT 0.00 0.00 0.00 0.00 N/A LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 2,000.00 0.00 0.00 2,000.00 0.00% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 N/A SLEF (COPS) TRANSFER OUT 0.00 25,429.79 0.00 (25,429.79) N/A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 764,400.00 445,900.00 0.00 318,500.00 58.33% TRANSFER OUT 12,705.31 0.00 0.00 12,705.31 0.00% I -AL LTG/LANDSCAPING FUND TOTAL LTG/LANDSCAPING FUND 777,105.31 445,900.00 0.00 331,205.31 57.38% INFRASTRUCTURE: CONSTRUCTION 63,000.00 0.00 0.00 63,000.00 0.00% REIMBURSE GENERAL FUND 203,910.00 118,947.50 0.00 84,962.50 58.33% TRANSFER OUT 7,423,164.71 2,171,294.61 0.00 5,251,870.10 29.25% TOTAL INFRASTRUCTURE 7,690,074.71 2,290,242.11 0.00 5,399,832.60 29.78% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT 2,806,689.00 0.00 0.00 2,806,689.00 0.00% 239 () 09 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT TRANSPORTATION Program Costs Transfer Out PARKS & RECREATION Program Costs . Transfer Out CIVIC CENTER Program Costs Transfer Out LIBRARY DEVELOPMENT Program Costs Transfer Out COMMUNITY CENTER Program Costs Transfer Out STREET FACILITY Program Costs Transfer Out PARK FACILITY Program Costs Transfer Out 07/01/1999 - 1/31/2000 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A TOTAL TRANSPORTATION 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A TOTAL PARKS & RECREATION 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A TOTAL CIVIC CENTER 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A TOTAL LIBRARY DEVELOPMENT 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A 0.00 0.00 0.00 0.00 N/A TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 N/A CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 40,768,514.29 6,627,522.49 25,239.42 34,115,752.38 16.26% PROJECT REIMBURSEMENTS TO GEN FUND 916,226.90 110,330.96 0.00 805,895.94 12.04% TOTAL CAPITAL IMPROVEMENT 41,684,741.19 6,737,853.45 25,239.42 34,921,648.32 16.16% ART IN PUBLIC PLACES FUND PROJECT EXPENSES 41,548.87 1,956.75 0.00 39,592.12 4.71% CIP EXPENSES 372,410.00 280,899.10 0.00 91,510.90 75.43% TOTAL ART IN PUBLIC PLACES 413,958.87 282,855.85 0.00 131,103.02 68.33% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 125,584.39 0.00 (125,584.39) N/A URBAN FORESTRY GRANT TRANSFER OUT 11,000.00 0.00 0.00 11,000.00 0.00% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 889,923.00 57,097.82 0.00 832,825.18 6.42% 240 No CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/1999-1/31/2000 FUNDS BUDGET RECEIVED REMAINING BUDGET % RECEIVED General Fund Revenues $11,728,871.00 $8,077,553.03 $3,651,317.97 68.9% Library 200,000.00 383,648.81 (183,648.81) 191.8% Gas Tax Revenue 395,400.00 203,707.92 191,692.08 51.5% Cmaq/lstea 0.00 0.00 0.00 0.0% Federal Assistance 250,400.00 0.00 250,400.00 0.0% Proposed Assessment District 2,806,700.00 0.00 2,806,700.00 0.0% Slesf (Cops) Revenue 1,100.00 50,270.59 (49,170.59) 4570.1% Local Law Enforcement 0.00 146.55 (146.55) N/A Lighting & Landscaping 764,400.00 472,556.51 291,843.49 61.8% Quimby 31,000.00 100,413.30 (69,413.30) 323.9% Infrastructure 1,497,500.00 835,673.51 661,826.49 55.8% Village Parking 1,600.00 610.84 989.16 38.2% South Coast Air Quality 25,244.00 12,404.19 12,839.81 49.1 % Lq Public Safety Officer 2,200.00 2,169.82 30.18 98.6% Interest Allocation 0.00 153,108.61 (153,108.61) N/A Capital Improvement 41,684,740.97 6,737,853.45 34,946,887.52 16.2% Lq Norte Capital Improvement 0.00 2,768.71 (2,768.71) N/A Urban Forestry 11,000.00 0.00 11,000.00 0.0% Equipment Replacement 1,022,889.00 1,014,618.75 8,270.25 99.2% Arts In Public Places 302,700.00 176,736.13 125,963.87 58.4% Transportation 0.00 358,553.98 (358,553.98) N/A Parks & Recreation 0.00 237,765.27 (237,765.27) N/A Civic Center 0.00 342,437.05 (342,437.05) N/A Library Development 0.00 139,444.79 (139,444.79) N/A Community Center 0.00 63,177.39 (63,177.39) N/A Street Facility 0.00 12,067.50 (12,067.50) N/A Park Facility 0.00 4,124.13 (4,124.13) N/A La Quinta Financing Authority 697,670.00 480,813.55 216,856.45 68.9% RDA Project Area No. 1 19,131,785.00 10,477,841.07 8,653,943.93 127.9% RDA Project Area No. 2 6,947,736.00 3,712,779.92 3,234,956.08 126.2% Total $87,502,935.97 $34,053,245.37 $53,449,690.60 38.9% 241 n1i CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/1999-1/31/2000 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General Fund $13,341,351.12 $6,555,011.42 $17,225.00 $6,769,114.70 49.1% Library 0.00 0.00 0.00 0.00 N/A Gas Tax 395,400.00 230,650.00 0.00 164,750.00 58.3% Cmaq/Istea 0.00 0.00 0.00 0.0% N/A Federal Assistance 130,000.00 0.00 0.00 130,000.00 0.0% Proposed Assessment District 2,806,689.00 0.00 0.00 2,806,689.00 0.0% Slesf (Cops) Revenue 0.00 25,429.79 0.00 (25,429.79) N/A Local Law Enforcement 0.00 0.00 0.00 0.00 N/A Lighting & Landscaping 777,105.31 445,900.00 0.00 331,205.31 57.4% Quimby 235,000.00 9,600.00 0.00 225,400.00 4.1% Infrastructure 7,690,074.71 2,290,242.11 0.00 5,399,832.60 29.8% Village Parking 0.00 0.00 0.00 0.00 N/A South Coast Air Quality 5,700.00 3,690.57 0.00 2,009.43 64.7% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 N/A Capital Improvement 41,684,741.19 6,737,853.45 25,239.42 34,921,648.32 16.2% Lq Norte Capital Improvement 0.00 125,584.39 0.00 (125,584.39) N/A Urban Forestry 11,000.00 0.00 0.00 11,000.00 0.0% Equipment Replacement 889,923.00 57,097.82 0.00 832,825.18 6.4% Arts In Public Places 413,958.87 282,855.85 0.00 131,103.02 68.3% Transportation 0.00 0.00 0.00 0.00 N/A Parks & Recreation 0.00 0.00 0.00 0.00 N/A Civic Center 0.00 0.00 0.00 0.00 N/A Library Development 0.00 0.00 0.00 0.00 N/A Community Center 0.00 0.00 0.00 0.00 N/A Street Facility 0.00 0.00 0.00 0.00 N/A Park Facility 0.00 0.00 0.00 0.00 N/A La Quinta Financing Authority 1,206,421.78 475,730.00 0.00 730,691.78 39.4% RDA Project Area No. 1 25,508,213.49 11,526,801.02 0.00 13,981,412.47 45.2% RDA Project Area No. 2 12,526,897.39 1,968,139.02 0.00 10,558,758.37 15.7% Total $107,624,475.86 $30,734,585.44 $42,464.42 $76,847,426.00 28.6% 24 1 Q DEPARTMENT REPORT: S—A 4 h� Iucoxwuim �'� Gehl OF TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: March 21, 2000 RE: Public Works/Engineering Department Report for the Month of February 2000 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report; 7. Memorandum regarding Traffic Analysis on Sagebrush. Chris A. Vogt Public Works Director/City Engineer 243 T:\PWDEPT\COUNCIL\2000\0003Dept.wpd O O N O J U) W d uj cr Z uj N W W W W W W W W W W W W W W W W W W W F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F- F `Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 UJI©: O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O �` N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N i 00 CI) CV) 't 00 0 00 LO — — r- LO 00 LO LO Ln LO qt LO N CO M M M ('M LO OD CO 00 cM 0000-0--- ----r �N N—Nr 0004 NONO N N N N N N N N N N N N N N N N N N N N N N N N M M N N M N M -'' O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a 0 0 0 0 0- O 0 O O 0 O 0 0 0 0 O 0 0 0 0 0 0 0 0 O m 0 O O O a W df dS df a2f — U df o2S d3 o?S oZf dS df df d3 0� d3 dS dS off aiS oZf oZf d3 o�j dS — U dS d3 dS off — U F- F- F- F- F- E- F- F- F o. 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N d9 69 69 V! 69 6> 6% 64 64 60 69 69 69 N N L (0 c p a) E L C C c c L 7 O U) > 7 c y O) O� m O �p otj d aa)) E c E o- t C a 3 v� E c a (n 3 coo y m y E a Z CD UUUco `� o L a o c p c N m ; a) o� Nam, mod U) E PIRw mU E o) E ai j L N 7 a) O N N a) 3 U w CL CL CL U Cl 0 a)CV c N 0 co E o 'm n d N O c a ao m(ocCb(��w�wa��am�p, 7 fo N c sT •� � a) O aZS n 0I ,QC > O N F- z > a) > d d VI a- U) o NOS ur pn NQ��F- m o� 6 p ? E o U Q O m N o N> E N o Q > c c U w>> E m Q O O E N Q E Q a o> 7@ N �>3•,, FO c ffi D 0 C VLni) p Q 0 0 0 i aV N -Op O p Z U O y d N LL�i; c�a y M t W U c a o ai rn c 2 W 7 W N> n y aV G Ez3cnaF-zz(n w )Q(nQv n U (D o U)D- o cM N J W idc 1 UU m c p m p Ucco F©Us OcU) > C N a) W O a) (DY'- a d ooU (DOm8NQ(u aO E NN (om Q @ o NN fn 0 0 U) 25 in U in 0 W� E > O O U� c U Eo E f6UU a J J j y� jo C i= d omU�> > fl o vi Q m c g �� c m �_ m U U E 0 J o�wo 8 �� f0� y N� O E 7 a) Y c F- E N § Vi Q'UF- a � O O L$ M N M UUYHF- U)U=YQLLfnF-UzU W .:... (O n CO O O N CO U) (D n CO O O N V Ul CO N N N N M M_ M M M M_ M_ M a V a V � _M _M r f —M M M M M COM M M M M M M M M M M M M M M M ^ ' 0 0 0 0 c) 0 0 0 0 0 c) 0 0 0 0 0 0 0 0 0 W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n 0 0 0 0 O O CDO O O O O O CDO O O O O O O O O O �,,.', �L N N N N N N N N N N N N N N N N N N N N N CO CO W �_ �_ (n (n N M M (n - 0 0 CD 0 0 0 OO O CD c,N N N N N N aZ: Ni; Nai-Ii; aaaNNNN 24%' 005 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1999/2000 February 2000 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion City Entrance Monuments 98-05 $257,100 10% 95% August, Mar, 2000 Award 5/18/99 1999 Miles Ave/Washington St. $1,310,649 0% 100% Sept 21, Mar 12, 1999 Imprvmts / 98-07 Award 6/22/99 `98 Washington St. Widening/ Ave 50 $2,428,700 6% 60% Sept, 1999 March, 2000 to Village Ctn. 98-09 Award 6/22/99 Rondo Drainage Channel, 98-11 Eng Est. 0% 0% Mar 2000 Jun 2000 $218,082 Parc La Quinta Electrical Under $126,430 0% 100% Jan 1999 July 1999 grounding 98-14 Various Citywide Street $236,793 62% 95% Sept 1999 Mar 2000 Improvements, Signals, 98-15 Award 9/7/99 Fritz Burns Park/ Bear Creek Bike $219,807 0% 60% July 1999 July 2000 Path Retrofit/rest stops 98-16 Avenue 50 Pavement $259,783 10% 100% Dec 1999 Feb 2000 Rehabilitation 98-17 Award 10/19/99 Ave 50 Median Landscape 99-01 $210,000 0% 100% July, 1999 Sept, 1999 Award 5/18/99 Jefferson Street Improvements $6,876,876 0% 0% Feb, 2000 Jan, 2001 HWY111 to Ave 54, 99-05 Award 6/29/99 Tampico, Sinaloa & Ave 52 $346,211 95% 95% Jan. , 2000 March, 2000 T:\PWDEPnCIPDIV\MPSSMST-REPORn0002Mpsmst.wpd Aw4 Revised q113100 s � � �1��1�111��1111111111111111111111111111111111 ::31111111111111111111111111111111111111111111111 �IIIII��II��IIIIii1ii1111111��I�I�11i11111i� L U) 7 7 7 7 7 7 7 7 7 7 _ ��Rcm�7 7 7 7 7 7 7 7 7 U CN L �- Y _ l0 � Ol C UUUU lQ< I UpZ o U) C 7 UlO R. OU W Ul O) C N O) > C d o C7 C ) l0 r C o .u, a�i w a c C7 o w c w rn a in E 3 °� c m v o > c d 10 c r }Ncw U W cLn C7 _>; a a o a N O cn i L Ic c cw Nmo a 0 CU NO H c e4h, 4 4a Qu Li Av MEMORANDUM TO: Honorable Mayor and City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: March 21, 2000 SUBJECT: Traffic Analysis on Sagebrush During the February 15, 2000 City Council meeting, a representative of Parc La Quinta addressed the City Council regarding estimated traffic levels on Sagebrush after Bottlebrush and Saguaro are cul-de-saced. The Parc La Quinta representative stated that through his calculations, he estimated approximately 4,000 vehicles per day. He also requested a sidewalk installation along the north side of Sagebrush to provide students and pedestrians a place to walk. The Washington Street Specific Plan (SP86-007) was adopted by the City Council on March 4, 1986. The goals and scope of the Washington Street Specific Plan were to: a. Select a specific alignment that accommodates future widening and right-of-way dedication and avoid the expense of right-of-way acquisitions from adjacent properties that are already developed. b. Recommend street geometries and characteristics to accommodate anticipated future traffic volume with acceptable level of service. C. Review and recommend improvement concepts to improve traffic safety for existing street intersections and high accident locations. One of the recommendations stated in the Specific Plan is as follows: "Cul-de-sacs on necessary minor streets along Washington Street in order to increase Washington Street capacity and preserve neighborhood integrity" (Page 4 of the Specific Plan). The consultants that completed the Specific Plan relied on an earlier traffic study that was prepared in 1984 to establish the traffic volume for Washington Street. The consultant that prepared the Specific Plan did review the accident history of Washington Street and found that Bottlebrush/Saguaro area to be a high accident area (Page 19 of the Specific Plan), which led to their recommendation to cul-de-sac Bottlebrush and Saguaro. 25,1 Page 1 of 3 009 The La Quinta General Plan has established a thresh hold level of traffic volume for residential streets at 3,000 average daily trips (ADT). The 3,000 ADT proposed by the General Plan is an "acceptance thresh hold" placed in the General Plan to help preserve neighborhood integrity; however, this thresh hold is not a maximum capacity for a two lane residential street which approximates 7,000 ADT. City staff completed calculations to determine the traffic volume on Sagebrush at build out if Bottlebrush and Saguaro were cul-de-saced at their west terminus. The following were the assumptions that were used: 1. Construct cul-de-sacs on Bottlebrush and Saguaro at their west terminus (Washington Street). 2. Install a median on Washington Street that restricts "left out" turns from Parc La Quinta. 3. Total dwelling units in Sagebrush, Bottlebrush, and Saguaro - 125 homes. 4. Total dwelling units in Parc La Quinta - 141 homes. 5. Total dwelling units in the Ventanas within Rancho La Quinta - 97 homes. According to the Institute of Transportation Engineer's Trip Generation Rate Manual, 6"' Edition (ITE), the average trip generation rate per day is 9.5 vehicles per residence per day. All of the vehicles from the Sagebrush, Bottlebrush, and Saguaro area will use Sagebrush to access Washington Street for both north and south destinations. This produces 1,187 trips per day. For the trips accessing Washington Street from Parc La Quinta and Rancho La Quinta, additional assumptions were made. It was estimated that approximately 60% of the destinations are north of this area and 40% of the destinations are south of this area. For residents in Parc La Quinta wishing to access northerly destinations, approximately 85% will utilize the Washington Street gate. Leaving approximately 15% to utilize Sagebrush. For the 40% accessing the southerly destinations, it is estimated that all will utilize Sagebrush. Utilizing these assumptions, it is estimated that 328 vehicles from Parc La Quinta will utilize Sagebrush for exiting trips. For entering trips (from Washington Street into Parc La Quinta) the following calculations were completed: 85% of residents accessing Parc La Quinta from northerly destinations will utilize the Washington Street gate, 15% will utilize the Sagebrush gate. From accessing from southerly directions, 67% will utilize the Washington Street gate and 33% are estimated to utilize the Sagebrush gate. With these assumptions, the total entering trips is estimated at 148, for a total impact on Sagebrush due to Parc La Quinta of 476 vehicle trips per day. Page 2 of 3 The Rancho La Quinta calculation was slightly different. It was still assumed that 60% of the destinations were north of Rancho La Quinta and 40% are south of Rancho La Quinta. For accessing the northerly destinations, it is assumed that 50% of the traffic will utilize the Washington Street gate and 50% will utilize Sagebrush for northbound destinations. For southbound destinations, it was assumed that 33% utilize the Washington Street gate and 67% utilize Sagebrush. This totals the exiting trips to 261 vehicle trips per day. Of the entering trips, it is estimated that 85% of the trips from the north destinations utilize the Washington Street gate and 15% utilize Sagebrush. From the southerly destinations, it is estimated that 33% will utilize the Washington Street gate and 67% will utilize Sagebrush, for a total of entering trips estimated at 164 vehicle trips. The total impact on Sagebrush from Ranch6 La Quinta is estimated at 425 ADT. In summation, the impact on Sagebrush after Bottlebrush and Saguaro are cul-de-saced and the Ventanas are built out totals 2,088 ADT. The representative of Parc La Quinta also requested a sidewalk along the north side of Sagebrush. City staff is preparing an estimate to provide a 5' sidewalk along the north side of Sagebrush from the intersection of Washington Street and Sagebrush to connect to the existing sidewalk within Parc La Quinta at the easterly terminus of Sagebrush. This project will be included for City Council consideration as part of the Fiscal Year 2000/2001 through 2004/2005 CIP. CAV/acs 25.3 .011 Page 3 of 3 Department Report Nci POLICE REPORT Inside this issue: February Significant Ac- tivity Report School Resource Officer Reports for January/ February January Crime Statistics Sumaary La Quints Target Team Feb- ruary Report Special points of interest from the Crime Statistic Summary: We experienced an unusual increase in rape reports for January. • Burglaries were down over 14% from December, but still over YTD for last year. • Vandalism remains a num- ber one problem, but at least down significantly from January figures in 1999. Thanks to the Traffic Team, DUls statistics are continuing to stay down. AN 2000/FEB 2000 State Legislatures Crack Down on Juvenile Crime As our children enter the court system, they are being met with a new and more punitive system. Traditionally, sentences were based on offender's individual characteristics and situation and generally had rehabilitation as a primary goal. The majority of states (California included), have shifted the purpose of juvenile court away from rehabilitation and toward punishment, accountabil- ity, and public safety. The sen- tence is based more on the of- fense than the offender. The chart on the left shows a few of these changes. Transfer Provisions —Laws made it easier to transfer iuvemle offenders from ttie juve- nile system to the criminal )ustice system Sentencing Authority - Laws gave cmmnal and juvenile courts expanded sentencing options Cori ttdentiality -Laws n'iodihed or removed traditional court confidentiality prevision by making records more open From 1992 through 1997, legislatures in 47 States and the District Of Columbia enacted laws that made their juvenile justice systems more punitive Changes in Changes in State law or court rule' State law or court rule' iUab6rna .- T. C . Montane T "- Sr G Alaska T C Nebraska gyzona 5; T -;- : S C Nevada` T C Arkansas T S C New Hampshire T S C Caltbrrrs T C NeW Jersey ".; S Colorado T S C New Mexico T S C `�OrO'fao6Cltt '.T r:. S C NowYork Delaware T S C North Carokna T C 17;af Colombia 'T, S North Dakota ! ' T C Florida T S C Ohio T S C reorgla; T `: IS C Oklahoma. T S C',', Hawaii T C Oregon T S C klmo ;' T S C Pennsylvania' T '_ C:' Illinois T S C Rhode Island T S C IndiaPa ; T S C South Carotins T C Iowa T S C South Dakota T Kansas; T_` S C Tennessee T S C" Kentucky T S C Texas T S C Louisiana T'< S : C .:Utah .Vermont T C- Maine._ C.. Maryland T! C Virginia T' S C Massachusetts T S C Washington T C Mlchge 81 C West Virginia T C Minnesota T S C Wisconsin T S C Mississippi T; C Wyoming r C Missouri T S C •T = Transfer provisions, S = Sentencing authority. C = Confidentiality Source: Authors' adaptation of Torbet of al.'s State responses to serious and violent fuve- ni7e cdme and Torbet and Szymanskrs State legislative mspanses to violant/trvenile crime: 1996-97 update. School Resource Officers Meet Together to Help Juveniles On March 3rd, SROs from throughout Coa- chella Valley met with personnel from proba- tion and the valley school districts at La Quinta High School. The group will be meeting monthly to discuss a wide range of topics and concerns as they relate to im- proving the law enforcement resources available to valley students. Trainingand infor- mation sharing are just two of the ar- eas discussed at the March meeting. La Quinta's SRO, Stephen Morton, delivers a report to the group. 254 LA QUINTA POLICE DEPARTMENT Significant Incidents / Highlights JANUARY / FEBRUARY, 2000 CALLS FOR SERVICE 01123 (Sun) 27 02/10 (Thu) 52 01/24 (Mon) 32 02/11(Fri) 44 01/25 (Tue) 42 02/12 (Sat) 53 01/26 (Wed) 36 02/13 (Sun) 33 01/27 (Thu) 46 02/14 (Mon) 41 01/28 (Fri) 34 02/15 (Tue) 43 01/29 (Sat) 48 02/16 (Wed) 54 01/30 (Sun) 28 02/17 (Thu) 38 01/31 (Mon) 37 02/18 (Fri) 36 02/01 (rue) 37 02/19 (Sat) 49 02/02 (Wed) 37 02/20 (Sun) 30 02/03 (Thu) 23 02/21 (Mon) 40 02/04 (Fri) 42 02/22 (Tue) 41 02/05 (Sat) 46 02123 (Wed) 33 02/06 (Sun) 39 02/24 (Thu) 39 02/07 (Mon) 40 02/25 (Fri) 36 02/08 (Tue) 37 02/26 (Sat) 55 02/09 (Wed) 42 02/27 (Sun) 23 TOTAL CALLS FOR SERVICE: 1413 (Averaging 39 calls per day for the reporting period) (Includes self -initiated activity and citations issued) SIGNIFICANT ACTIVITY 01/23 Attempt petty theft arrest @ the LQ Wal-Mart of a 38 year old Palm Desert man. The man was also charged for possession of marijuana. The man has a lengthy criminal record, including serving two years in prison for robbery. Mutual batteries & disturbing the peace @ The Beer Hunter reported when numerous patrons got into a fight following the Tampa Bay -St. Louis Rams NFC Championship game. When deputies arrived they encountered a large & unruly crowd. Deputies from the Palm Desert Station responded to assist in quelling the disturbance. No arrests were made, however, one 16 year old LQ teen was detained for refusing to comply with deputies. Charges against thateen will be sought. 01/24 Felony warrant arrest @ 51-000 block of Eisenhower of a 22 year old La Quinta man. The warrant was for being a parolee at large. n rrl. Unauthorized use of computers @ LQHS reported when it was discovered that 3 students had obtained school district computer passwords and entered the computer system. The teens changed attendance records among other items. Detectives were called out and extensive interviews/investigation was conducted. However, after several hours the school district chose to not prosecute the teens and no arrests were made. La Quinta man arrested for public intoxication and also charged with violating his parole. 01125 Nothing notable. 01126 Felony vandalism c@ Simon Motors, 78-611 SR 111 reported when employees returned to work and discovered that 24 vehicles on the lot had been either keyed and/or had the tires slashed. Total damage was estimated at $10,000. Robbery @ I -HOP restaurant, 79-892 SR 111 reported when a black male adult in his twenties entered the restaurant, brandished a handgun and demanded the money out of the cash register. The clerk complied and the suspect fled on foot. The suspect was wearing a ski mask. Detectives responded to the scene. Minor injury traffic collision @ Washington and Ave. 50 involving three vehicles. The injury was complaint of pain only. PCF 22350 CVC. Hit & run collision with injuries @ Washington and eastbound SR 111. The suspect vehicle was described as a red passenger car, possibly a Honda, that failed to stop for a stoplight and collided with two cars. The injury was complaint of pain only. 01/27 Cat burglary" at 78710 Sanita. Between 2400 and 0700 hours an unknown suspect entered via an unlocked door, took keys from purse, took one car from driveway, and broke into second, one stealing stereo. 01128 Nothing notable. 01129 Property damage, hit and run, traffic accident, on Ave 52 near Bermudas. Unknown suspect ran off road and hit 12 foot palm tree. City yard called out as tree was partially in street. Francisco Acevedo, 44 years old, of DHS arrested at La Quinta Country Club where he is employed in the kitchen. DHS police called reference a felony perjury warrant. Acevedo was arrested near the rear of the clubhouse. A 20 year old La Quinta man reported seeing a Hispanic male in his 29s inside his vehicle, trying to steal the speakers. The victim confronted the suspect and a second suspect appeared from next to the building. The second suspect held a 2 shotgun and told the victim to back off. The victim retreated to his house and called the Sheriffs Department. Suspects not located. 01/30 Deadly weapon arrest @ McDonald's restaurant. A 21 year old LQ man found in possession of a lead sap. False report of a crime investigation in the 53-000 block of Ave. Alvarado. A 43 year old LQ woman called 911 reporting that her vehicle had been stolen. The vehicle was found in the possession of her husband, whom she had just argued with. The report will be filed with the DA's office. 01131 Reckless discharge of a firearm in the area of Ave. Ramirez and Calle Sinaloa. Deputies received numerous calls reporting shots being fired. No victims were ever found. Hit and run traffic accident in the 54-000 block of Ave. Carranza. An unknown vehicle sideswiped a parked vehicle. Attempt burglary in the 53-000 block of Ave. Juarez reported when an unknown suspect removed window screens in an attempt to enter the residence. Vandalism in the 51-000 block of Ave. Montezuma reported when an unknown suspect slashed a convertible top and threw rocks at a parked vehicle. 02/01 No significant activity. 02102 Battery investigation @ Washington and Hwy 111. A white male transient, 40 years, knocked a 14 year old juvenile off a motorized skateboard. No injuries to the victim. Injury traffic collision a@ LQ Hotel on Eisenhower. A motorcycle was struck by a truck. The motorcycle driver was taken to Desert Hospital for possible broken femurs. Non -injury traffic accident at Washington and Highland Palms. 02103 Robbery investigation @ Ocotillo & Fronterra. Two males in a Blu/Gry Dodge van grabbed a bottle of household cleaner from 17 year old female victim. 02104 Solicitors in LQ competing for business are robbing each other. Two different companies are competing for the spray cleaning business. Neither has permits. 02/05 Two juveniles arrested for possession of a concealed .25 auto handgun. During the initial contact on the traffic stop, Dep. Hernandez noticed a gas cap in the passenger compartment. He checked the gas tank to replace the cap and found the pistol hidden behind the gas tank door. 257 02/06 Indio PD pursued a stolen vehicle into LQ and then back into Indio. The pursuit terminated at Fred Waring and Clinton with one suspect arrested and one still outstanding. During the pursuit, an IPD unit ran off the road and hit a fence at a construction site at SR 111 and Dune Palms with no injury to the officer. IPD took the report. Burglary @ Desert Tanning, 78-660 SR 111 reported when an unknown suspect stole a safe containing a large sum of money. The Palm Desert branch of the same business was also burglarized (TR00037019). Suspect leads were _ developed. A 40 year old LQ woman arrested for shoplifting and during a search, methamphetamine was discovered. The woman also had two felony warrants. 02/07 Minor injury traffic accident @ Ave. 52 and Jefferson. An eastbound vehicle lost control and rolled. Both occupants escaped with scratches only. The driver had just started driver training 3 days earlier. A 31 year old LQ man was arrested during a pedestrian check. The man was found in possession of 61 grams of marijuana, a scale and a calculator. Arrest @ The Citrus Country Club of a 38 year old Indio man for stealing lumber at a construction site. The man was also booked for a parole violation. 02/08 Shoplifting arrests @ Wal-Mart. A 30 year old female, 20 year old female, and 15 year old female, all of Thermal. Minor injury traffic accident c@ Eisenhower and Durango. Non injury traffic accident @ Eisenhower and Durango. A 46 year old female vs 26 year old female. 02/09 Report of child annoying at Bermudas and Calle Emplame. Two ten year old males reported that an Hispanic male tried to lure them into a Blue / Green, Ford F150 truck. 02110 Two female juveniles arrested for shoplifting at Wal-Mart. 02/11 Non injury traffic accident at Washington and Eisenhower. Speed was a factor. Report of domestic violence in the 79-000 block of Star Flower. The victim suffered minor injuries when her ex -boyfriend tried to take back jewelry he had given her. Assault with a deadly weapon and barricaded suspect in the 78-000 block of Miles 4 258 Ave. Suspect surrendered after a short standoff with law enforcement. Suspect had struck a neighbor with a flashlight. 02/12 Large amount of vandalism at La Quinta High School. Several buildings and vehicles were tagged with blue, black and purple paint. Report of domestic violence in the 78-000 block of Miles Ave. A 32 year old male choked his girlfriend during an argument. Suspect fled before the arrival of deputies. Hit and run traffic accident in the 54-000 block of Ave. Herrera. PCF of 22107CVC. Hit and run traffic accident in the 51-000 block of Eisenhower. PCF of 22107 CVC. Non -injury traffic accident in the parking lot of Wal-Mart. 02/13 Vehicle burglary in the 54-000 block of Ave. Juarez. Cell phone adapter was taken. Several other vehicle in the area also had cell phones taken. 02/14 Non -injury traffic accident at Hwy 111 and Washington St. One vehicle side swiped another. 02/15 Non -injury traffic accident at Eisenhower and Durango. PCF of 22450 CVC. Non -injury traffic accident at Hwy 111 and Adams St. PCF of 21453 CVC. 02116 Three separate traffic collisions (non -injury) occurred on Eisenhower and Fernando as a result of a downed tree. Tree fell from the property of La Quinta Golf Estates. Non -injury traffic accident at Washington and Hwy 111. PCF of 22350 CVC. 02117 Report of indecent exposure at Ave. Obregon and Temecula. A 14 year old male exposed his buttocks to females on a passing school bus. A Palm Desert stolen vehicle was recovered behind China Jo's. Vehicle had mjor collision damage to the front and had been involved in a La Quinta traffic accident on 02/16/00. 02118 A 35 year old La Quinta man was arrested for a felony warrant by the La Quinta Target Team. 02/19 Vandalism arrest at Calle Ensenada and Ave. Vallejo. A La Quinta teen and a 19 year old Indio man was arrested during a pedestrian check. During this contact 5 259 the Deputy found several permanent markers on the suspects. This arrest and additional investigation led to several other arrests of subjects involved in the vandalism at the High School and property on Hwy 111. A 19 year old La Quinta male was arrested on Jefferson and Ave. 48 after throwing a plastic water bottle at a passing vehicle. The vehicle, a marked Sheriff's unit, suffered a shattered windshield. The suspect threw the bottle without realizing the target he struck was a marked patrol unit. Non -injury traffic accident at Miles and Adams. 02120 Report of a vehicle burglary in the 51-000 block of Ave. Herrera. Stereo stolen. A 34 year old La Quinta man was arrested for an active felony warrant for possession of heroin. 4 02/21 Burglary in the 45-000 block of Desert Air. Unknown suspect entered and stole a purse and cell phone. Multiple burglaries reported at the Desert Pride Homes in the 45-000 block of Coldbrook. Unknown suspect(s) forced entry and stole chandeliers. A 35 year old La Quinta man was arrested on domestic violence charges after he hit and bit the victim. Occurred in the 52-000 block of Eisenhower. 02/22 An 18 year old female was taken to Indio Mental Health after she threatened to kill herself with a knife because her mother refused her use of the car. Occurred in the 54-000 block of Ave. Ramirez. A 41 year old Indio resident arrested for shoplifting at Wal-Mart. 02/23 Nothing notable. 02124 Non -injury, hit and run traffic accident at Hwy 111 and Washington. Suspect vehicle is a 1995 black, flat bed truck. A 17 year old female was taken to Mental Health for attempting suicide by cutting her wrists. Occurred at an unknown location in the cove area. 02125 Nothing notable. 02/26 Shooting occurred in the 44-000 block of Willow Ct. An unknown suspect fired several shots at a group of people having a party at the location. One 19 year old Indio man was struck in the groin. Injuries are not life threatening. A 26 year old, Indio man was arrested for shoplifting at Wal-Mart. 6 260 02/27 Report of attempt rape in the area of Calle Tecate and Ave. Vallejo. An 18 year old female reported she was driven to the area by an acquaintance who tried to force himself on her after she resisted his advances. Investigation is continuing. Traffic:Deputy_Bruce Lee investigates Collision/Driving Under the Influence Avenida La Fonda at Bermudas 26.1 Riverside County Sheriffs Department La Quinta Target Team Monthly Report Deputy Thomas Brewster and Deputy Edward Price The following is a summary of the Target Team activities for the month of February. Ongoing investigations 6 Meetings 2 Arrests/Filings 11 Recovered stolen property $0 Vehicle stops/checks 21 Citations 0 Business contacts 15 Surveillance 1 Investigation assists 2 Property checks 25 Arrest warrants served 1 Civil commitments 1 Arrest warrants attempted 1 Bicycle time 0 hours Programs 0 Training hours 2 Pedestrian checks 53 Illegal drugs seized none Crime prevention hours 15 Bar checks 10 Back-ups 11 Follow-ups 15 Search warrants 0 Probation searches 2 Parole searches 2. Consent searches 40 Total Mileage: 1033 262 PRESS RELEASE — March 3, 2000/1945 Hours Possession/Transportation of controlled Substance for Sale Varner Road and Interstate 10 On March 3, 2000, Deputies assigned to the La Quinta Police Department Target Team received Information from law enforcement informant(s) of several subjects who were possibly in and around the La Quinta area and engaged in the transportation and/or sales of illegal controlled substances. Preliminary investigation revealed the suspect(s) were possibly in a black Toyota pick up truck. Deputies assigned to the Target Team later located the possible suspect vehicle and stopped the vehicle on Varner Road at Interstate 10. During the course of their investigation, approximately two pounds of methamphetamine were located in the vehicle, a 1993 Toyota truck. Deputies arrested three suspects as a result of this investigation. Arrested were Carlos Garcia, 27 years old of Coachella; Marcos Gil, 25 years old of La Quinta; and Armando Anzaldua, 31 years old of Cathedral City. All three subjects were later booked into Indio jail for Possession For Sale and Transportation For Sale, of a controlled substance. All three suspects are being held on $150,000 bail. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT February 2000* SCHOOL: LA QUINTA HIGH SCHOOL Deputy: Randall Wedertz City Contract Position 24 Reports 0 Felony Arrest 21 Misdemeanor Reports 15 Citations 6 Traffic Stops 9 Pedestrian Checks 6 Juvenile Probation Filinas HIGHLIGHTS: January 26, 2000 involved in county wide truancy sweep, 3 citations issued for truancy. I took a report of students from LQHS stealing passwords from DSUSD and altering attendance records. During the months of January -February, I issued 14 citations for truancy, all LQHS students. On 2-9-00,1 made 4 arrest for possession of marijuana on separate incidents. All four students were also charged with public intoxication for being under the influence of marijuana. During a vehicle check, I located two students (one of the students in possession of marijuana and smoking pipe). Subject was also under the influence of marijuana. On 2-12-00, 1 was informed of LQHS receiving heavy graffiti damage. On 2- 16-00,1 initiated a probation search on a possible suspect involved in the graffiti at LQHS. I was able to locate spray paint and a black paint marker in the suspect's bedroom. I conducted an interview with suspect. The investigation is still continuing. The juvenile's Probation Officer was contacted. * Actual reporting period covers January 14, 1999 through February 18, 2000 264 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT February 2000* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Stephen Morton RSO Grant Funded Position 12 Reports 7 Arrests 2 Citations 6 Pedestrian Checks 4 DA Filing HIGHLIGHTS: Two citations were issued for truancy violations, three arrests were for vandalism to school property, one arrest was for battery, and one arrest was for a student throwing an object from a moving school bus. I conducted several counseling sessions with students regarding truancies. I participated on the Desert Sands Unified School District Student Attendance Review Board, SARB. I spoke to an eighth grade health class about the dangers of alcohol and drugs. "Actual reoortin�a period covers February 1. 2000 throuah February 21, 2000 SROs attend patrol briefings, participate in investigations with juvenile suspects, and attend the numerous school -related committee meetings. Their Knowledge of student activities is invaluable to police efforts in juvenile crime prevention and apprehension. 265 CITY OF LA QUINTA JANUARY CRIME COMPARISONS CRIME JANUARY 2000 JANUARY 1999 YTD (00) YTD (99) *HOMICIDE 0 0 0 0 *RAPE 4 1 4 1 SEX CRIMES (FEL) 1 2 1 2 SEX CRIMES (MISD) 2 0 2 0 ROBBERY 3 0 3 0 ASSAULT (FEL) 6 7 6 7 ASSAULT (MISD) 10 17 10 17 BURGLARY 36 21 36 21 *VEHICLE THEFT 10 7 10 7 *THEFT (FEL) 19 8 19 8 THEFT (MISD) 27 31 27 31 VANDALISM (MISD) 26 62 26 62 DOM. VIOLENCE 5 7 5 7 NARCOTICS 5 8 5 8 DUI 3 3 3 3 T/C NON -INJURY 44 30 44 30 T/C INJURY 4 5 4 5 T/C FATAL 0 0 0 0 TRAFFIC CITATJONS 213 17 1 213 325 * STATISTICS INCLUDE ATTEMPTS 26'7 z w C) Q^ N W < C) z W co UZ 0 CO J � Oa CL U Q w Z � 'it M N O O C LL W LL W S H } (9 It ca Q Q } LLl m m O w XU W W 2619 z w 2 F- CL w 0 O N Q D Z Q Z O F- m CO 0 w U LL � o M 269 o rn o rn 0 0 0 0 0 0 0 LL LL W H LL W S H S n 3 m LL H J a a W m co U CO W 270 O N D Z Z 0 CO 0 U �N W Q J 0 0 o � N T- Z Z ao co It N o 0 0 N o w w _ O w J U_ 0 J O O N g w U F- Z a co w w 271 J U 0 0 0 0 0 0 0 d' N O 00 co � N 272 z U H D Z T Z Z U V) Z O Q H U U U- LL O to CD � O � CD Ul O V M M N N � r- 273 CITY OF LA QUINTA DISPATCH INFORMATION / JANUARY 2000 TYPE OF CALL RESPONSE TIME (MINUTES) NUMBER OF INCIDENTS CODE 1: ROUTINE 8 911 CODE 3: EMERGENCY 0 0 RIVERSIDE COUNTY LARRY D. SMITH, SHERIFF DEPARTMENT REPORT: Q -B Sheriff 82-695 DR. CARREON BLVD. • INDIO, CA 92201 • (619) 863-8990 TO: HONORABLE MAYOR DATE: March 17, 2000 & MEMBERS OF THE COUNCIL CITY OF LA QUINTA FR: Capt. Singerton, Police Chie RE: MOTORCYCLE OFFICER/TRAFFIC TEAM PROBLEM: The expansion of the La Quinta Traffic Services Team to include a motorcycle contingent. ACTION TAKEN: I conducted a preliminary assessment on the value of adding a Motorcycle Officer to the current staffing levels for the Police Department. As follow up, City staff has met on several occasions to discuss administrative, operational, and fiscal impacts as they relate to implementation. SUMMARY: As a result of staff discussions and research, the addition of a motorcycle officer can be instituted without modification to the Police Department's Five Year Plan. The plan recommends the addition of one Deputy and one Dedicated Sergeant for the Fiscal Year 2000-2001. The additional management concerns (i.e., training, scheduling, deployment, and equipment maintenance), can be assimilated into the new sergeant responsibilities without drawing management resources away from the general patrol function. While it is preferable from an administrative perspective to assign the Deputy to general patrol functions, the motor position is workable as support to patrol. I am suggesting flexibility as to scheduling and deployment using both the bike and a traffic unit. As experience and statistics become available, we will be able to better assess and recommend expansion of motorcycles within the Traffic Team. One of the major areas of responsibility for the new sergeant position will be traffic statistic and pattern analysis. Also, City staff has recently applied for a grant with the Office of Traffic Safety (OTS) for the acquisition of a geographic information system (GIS), in order to assist in the accumulation and interpretation of data related to traffic safety within the City. The data will assist staff in identifying and quantifying issues and problems and may indicate that additional traffic enforcement activity is appropriate. Statistics compiled using the GIS will support the City's future OTS grant applications which may include funding for additional motor officers. The City currently has sufficient funds in the COPS grant program to purchase a motorcycle and trailer which is estimated to cost approximately $30,000. There are also sufficient funds in the account to cover any maintenance expenses for the year. RESULTS: Submitted for direction from the Council. 2(5 T4'yl 4 4 Q" COUNCIL/RDA MEETING DATE: March 21, 2000 IIEM TITLE: Public Meeting on the Formation of Assessment District 2000-1 (Phase VI Improvements) to Fund Public Sewer in the Village Commercial Area, the Cove Area, Westward Ho, and Sagebrush, Bottlebrush, and Saguaro, and Construction of a Perimeter Wall Fronting Washington Street at Sagebrush, Bottlebrush, and Saguaro Informational Public Meeting only. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: All of the costs for the street improvements including curb and gutter, new street surfacing and storm drain, will be funded through the Redevelopment Agency (RDA) Project Areas No. 1 and No. 2. RDA Project Area No. 1 funding will fund street improvements for the Village Commercial area, which includes Avenida Montezuma around the existing Francis Hack Park, Calle Estado, Avenida La Fonda (from Desert Club Drive to Avenida Bermudas), and the Cove Residential area bounded by Calle Sinaloa, Eisenhower Drive, Calle Tampico, and Washington Street. RDA Project Area No. 2 funding will finance the Westward Ho street improvements east and west of Jefferson Street, north of the Whitewater Channel, south of Westward Ho Drive and east of Roadrunner Lane including Vista Grande, and improvements to Sagebrush, Bottlebrush, and Saguaro. Improvements are proposed to the existing water system within the Village Commercial area, the Village Residential area, and Westward Ho. These improvements will be funded entirely by the Coachella Valley Water District (CVWD). TAMDEMCOUNCIL\2000\000321 a.wpd The other items of work include proposed public sewer in all areas. In addition, there is a proposed perimeter wall fronting Sagebrush, Bottlebrush, and Saguaro. All costs associated with the construction, bond issuance, debt service, trust agreement, and administrative expense for the public sewer, and proposed perimeter wall will be borne by the property owners benefitting from the improvements within Assessment District No. 2000-1 boundaries. According to the Engineer's Report for Assessment District 2000-1 (Phase VI Improvements) preliminarily approved by the City Council during the February 15, 2000 City Council meeting, the total estimated assessment for the public sewer and proposed perimeter wall is $3,343,043.66. This number is based upon estimated costs and will be revised when bids are received in early April 2000, prior to the Public Hearing. The estimated costs for the street improvements for all zones including drainage improvements in the Sagebrush, Bottlebrush, and Saguaro area and a prototypical street improvement is $5,835,865. This will be funded through RDA Project Areas No. 1 and No. 2. These improvements are being partially funded by RDA funds and therefore must be bid specifying prevailing wage requirements. Therefore, there are no Charter City impacts. On July 7, 1998, the City Council approved the Fiscal Year 1998/1999 through 2002/2003 Five -Year Capital Improvement Program (CIP). As part of this program, the Phase VI Improvements were identified as follows: Phase VI A - Village Commercial Area Phase VI B - Cove Area Phase VI C - Westward Ho Phase VI D - Sagebrush, Bottlebrush, and Saguaro The City Council also approved the project entitled "Village Development" which is the completion of a prototypical street (Calle Estado). On December 15, 1998, the City Council awarded the design and assessment engineering services contract to Korve Engineering. On February 2, 1999, City Council approved the conceptual plan for proceeding with obtaining public input regarding the improvements for the Phase VI improvements. On March 1, 1999, there was a Public Meeting with the Village residential and commercial property owners to discuss the prototypical street and other improvements277 within the Village and Cove areas. 002 TAMDEMCOUNCIU2000\000321 a.wpd On June 22, 1999, the City Council conducted a Study Session to begin the task of reviewing proposed concepts for the prototypical street and the conceptual circulation plan for the Village commercial and residential areas. On August 3, 1999, the City Council conducted a second Study Session to continue reviewing concepts for the prototypical street and the conceptual circulation plan for the Village commercial and residential areas. On October 19, 1999, the City Council approved the following: the village circulation concept, 28 foot street widths and rolled curb for certain residential areas in the Village, a conceptual plan for the prototypical street, Calle Estado; a parking lot plan for the parking lot south of Calle Tampico between Avenida Navarro and Avenida Bermudas; and a streetlight standard to be utilized for the prototypical street. On November 18, 1999, there was a Public Meeting conducted with the residents of Westward Ho in order to discuss the proposed improvements for the Westward Ho area. Approximately 28 residents attended this meeting out of approximately 180 homes. During that meeting, the residents stated their desire for street widths of less than 36 foot curb to curb, and the utilization of a modified rolled curb to maintain the neighborhood's rural atmosphere. The, residents also expressed an interest in having overhead utilities undergrounded. On February 15, 2000, the City Council adopted a Resolution declaring the City's intent to order the construction of certain improvements and to form Assessment District 2000-1 (Phase VI Improvements). The City Council also adopted a Resolution preliminarily adopting, confirming, and approving the Engineer's Report and appointing a time and place for hearing protests to improvements in the proposed Assessment District 2000-1 (Phase VI Improvements). The City Council further approved the plans and specifications and authorized staff to bid the improvements for the Phase VI project. The bids will be received in early April, 2000 prior to the April 18, 2000 Public Hearing, in order to adjust the Engineer's Report and assessments to reflect actual costs as opposed to the Engineer's estimates. If the bids are lower than the Engineer's estimate for the public sewer and perimeter wall improvements, the assessments will be adjusted downward. If the bids are higher than the Engineer's estimate and the proposed assessment district receives a supporting ballot count from the residents, the. City Council may either approve the assessments as estimated and fund the shortfall through other City funding sources or direct the Engineer of Record to reestablish new assessments and begin the balloting procedure from the start. Prior to the February 15, 2000 City Council meeting, a number of public meetings were conducted with each zone to discuss the proposed improvements and assessments. 278 TAMDEPT\COUNCI02000\000321a.wpd The meeting dates were as follows: Phase VI A (Village Commercial Area) Phase VI B (Cove Area) Phase VI C (Westward Ho) Phase VI D (Sagebrush, Bottlebrush, and Saguaro) March 1, 1999 March 10, 1999 October 7, 1999 January 25, 2000 March 1, 1999 January 25, 2000 November 18, 1999 December 5, 1999' January 27, 2000 January 20, 2000 February 9, 2000 All of the meetings prior to the year 2000, were to discuss the proposed improvements. All of the meetings that occurred after January 1, 2000, were to discuss the proposed improvements and proposed assessments. In order to determine the amount of support for the proposed public sewer improvements, perimeter wall improvements, and utility undergrounding (Village Commercial area, Sagebrush, Bottlebrush, and Saguaro, and Westward Ho) a petition/survey form was circulated during the January 2000 meetings in all of the zones. In addition, representatives of Korve Engineering walked "door to door" in all of the zones and attempted to contact property owners that do not reside in La Quinta. A brief description of the meetings and the results of the petition/survey forms are as follows: On January 25, 2000, a workshop was conducted for the commercial and residential property owners of the Village. A petition/survey form (Attachment 1) was circulated during that workshop indicating the business owners' and residential property owners' interest in forming assessment districts for sewer. The commercial property owners also were provided the opportunity for undergrounding utilities in the commercial area. Representatives of Korve contacted the commercial and residential property owners that did not attend the workshop to explain 'the proposed improvements and assessments and circulate the petition. The December 5, 1999 meeting was during the Westward Ho annual Christmas 279 party. TAMDEMCOUNCIU2000\000321 a.wpd 004 The petition/survey forms completed for the commercial and residential property owners of the Village indicate: Commercial Sewer ImDrovements % OF TOTAL PARCELS PETITIONS RESPONDENTS RESPONDENTS (AFFECTED) RECEIVED IN FAVOR OPPOSED IN FAVOR % OPPOSED 92 18 16 2 88.9% 1 1.1 % Commercial Underaround Utilitv Conversions % OF TOTALLAND LAND % OF LAND TOTAL TOTAL MASS MASS IN MASS PARCELS LAND PETITIONS REPRESENTED RESPONDENTS FAVOR OPPOSED (AFFECTED) MASS (sf) RECEIVED (sf) IN FAVOR OPPOSED (TOTAL) (TOTAL) 127 2,009,154 24 200,104 137,381 62,723 6.8% 3.1% % of Land Mass not responding = 90.1 %. Residential Sewer Improvements % OF TOTAL PARCELS PETITIONS RESPONDENTS RESPONDENTS (AFFECTED) RECEIVED IN FAVOR OPPOSED IN FAVOR % OPPOSED 270 13 13 0 100.0% 0.0% On January 27, 2000, a workshop was conducted for the property owners in the Westward Ho area. A petition/survey form (Attachment 2) was circulated during that workshop to ascertain the residential property owners' support for forming an assessment district for public sewers and undergrounding the utilities. City staff and a representative of Korve also met with property owners during the day on January 21, 2000 to circulate the petition/survey forms prior to the meeting. The petition/survey forms completed for the Westward Ho area indicate: Sewer Improvements % OF TOTAL PARCELS PETITIONS RESPONDENTS RESPONDENTS (AFFECTED) RECEIVED IN FAVOR OPPOSED IN FAVOR % OPPOSED 135 70 68 2 97.1 % 2.9% Underaround Utilitv Conversions % OF % OF TOTALLAND LAND LAND TOTAL TOTAL MASS MASS IN MASS PARCELS LAND PETITIONS REPRESENTED RESPONDENTS FAVOR OPPOSED (AFFECTED) MASS (sf) RECEIVED (sf) IN FAVOR OPPOSED (TOTAL). (TOTAL) 127 2,732,883 50 1,488,718 1,205,374 22,650 44.1% 0.8% % of Land Mass not responding = 55.10% TAMDEPT\COUNCIU2000\000321 a.wpd 00 5-11 On January 20, 2000, a workshop was conducted with residents of Saguaro, Sagebrush, and Bottlebrush in regard to the proposed improvements and assessment district in their area. Approximately 25 residents attended out of a total of 125 parcels in this area and were informed of the proposed assessment for each parcel for sewer, utility underground, and a perimeter wall fronting Washington Street. The estimated assessment for each parcel was shown to the residents on four identical maps situated around the room. A petition/survey form (Attachment 3) was circulated to determine the residents' support or opposition for the assessment district and improvements. A representative from Korve also visited residents "door to door" to explain the proposed improvements and assessments and circulate the petition/survey form. The petition/survey forms completed for Sagebrush, Bottlebrush, and Saguaro indicate: Sewer Improvements % OF TOTAL PARCELS PETITIONS RESPONDENTS (AFFECTED) RECEIVED IN FAVOR OPPOSED IN FAVOR % OPPOSED 125 54 42 12 77.8% 22.2% Perimeter Wall % OF TOTAL PARCELS PETITIONS RESPONDENTS (AFFECTED) RECEIVED IN FAVOR OPPOSED IN FAVOR % OPPOSED 125 54 40 14 74.1 % 25.9% Underaround Utilitv Conversions TOTAL TOTALLAND % OF LAND % OF LAND TOTAL LAND MASS MASS IN MASS PARCELS MASS PETITIONS REPRESENTED RESPONDENTS FAVOR OPPOSED (AFFECTED) (0) RECEIVED (0) IN FAVOR OPPOSED (TOTAL) (TOTAL) 123 605,000 54 270,000 105,000 50,000 17.4% 8.3% % of Land Mass not responding = 74.3%. In addition to the proposed assessments, the residents requested that both Bottlebrush and Saguaro end in cul-de-sacs as opposed to connecting with a frontage road. Each street is approximately 1,200 feet long. The current zoning ordinance establishes a maximum distance of 660 feet for a cul-de-sac. Korve Engineers have contacted the Fire Marshall regarding the maximum length of a cul-de-sac. The Fire Marshall's Office indicated that 1,320 feet is the maximum for fire protection. 28i 006 TAMDEMCOUNCIU2000\000321 a.wpd During the February 15, 2000 City Council meeting, evening session, a representative of Parc La Quinta stated his concern regarding the amount of traffic that will be generated on Sagebrush by cul-de-sacing Bottlebrush and Saguaro. The resident stated that he completed a quick calculation and felt that there would be an excessive number of vehicles utilizing Sagebrush. According to Engineering Design Standards, a residential street (Sagebrush) is designed to facilitate approximately 7,000 vehicle trips per day. According to the City's General Plan, the City has the goal of limiting traffic on residential streets to 3,000 vehicles a day. City staff completed calculations utilizing the Institute of Transportation Engineer's (ITE) "Trip Generation Rate Manual" Sixth Edition. Considering 100% of the homes along Sagebrush, Bottlebrush, and Saguaro will utilize Sagebrush and percentages from the 141 homes in Parc La Quinta, and 97 homes in Rancho La Quinta, the calculated amount of daily trips on Sagebrush is approximately 2,100 vehicle trips per day. The representative of Parc La Quinta requested that a sidewalk be constructed along the north side of Sagebrush for students and pedestrians. City staff is completing a preliminary design and calculation and will include a sidewalk project on the north side of Sagebrush from the existing curb return on the northeast quadrant of Washington Street and Sagebrush to the existing sidewalk beginning at the gate for Rancho. La Quinta on the east terminus of Sagebrush. This project will be presented to the City Council for consideration in the Fiscal Year 2000/2001 through 2004/2005 CIP. In order to begin proceedings for a utility underground district, petitions representing greater than 50% of the land mass affected by utility undergrounding must be received requesting the formation of the utility undergrounding district. This did not occur; therefore, during the February 15, 2000 City Council meeting, the City Council directed the Engineer of Record to revise the Engineer's Report for Assessment District 2000-1 (Phase VI Improvements) to indicate assessments only for sewer improvements in Zones A, B, C, and D, and a proposed perimeter wall fronting Washington Street in Zone D (Sagebrush, Bottlebrush, and Saguaro). ASSESSMENT DISTRICT FORMATION AND ESTIMATED COSTS The purpose of an Assessment District is to enable the property owners to pay for public improvements in accordance with City and State policies. A bond issue would be sold to raise funds to pay for the public improvements. The bonds are for fifteen years, which would require the property owners to make payments through their semiannual County Property Tax payments. The amounts collected by the County would be forwarded to the City, which in turn would pay the Bond Trustee the annual debt service payments. The yearly payments assessed, for the public sewers, to the property owners in the proposed districts varies per parcel, but on the average, are estimated within the ranges as follows: Phase VI A (Village Commercial Area) $208.22 - $5,385.25/annually TAPWDEPT\C0UNCIL\2000\000321 a.wpd 007 Phase VI B (Village Residential Area) $526.30 - $ 633.57/annually Phase VI C (Westward Ho) $470.39 - $3,292.70/annually Phase VI D (Sagebrush, Bottlebrush, and Saguaro) $120.35 - $ 385.41 /annually The property owner may pay the public sewer assessment in one estimated lump sum range as follows: Phase VI A (Village Commercial Area) $1,983.10 - $51,288.05 Phase VI B (Village Residential Area) $5,012.38 - $ 6,034.04 Phase VI C (Westward Ho) $4,463.28 - $31,242.98 Phase VI D (Sagebrush, Bottlebrush, and Saguaro) $1,141 .84 - $ 3,656.89 The yearly payments assessed, for the perimeter wall, to the property owners in the proposed district are estimated as follows: Phase VI D (Sagebrush, Bottlebrush, and Saguaro) $128.46/annually The property owner may pay the assessment in one lump sum as follows: Phase VI D (Sagebrush, Bottlebrush, and Saguaro) $1,218.75 The payment would be a lien on the property and the City would be required to commence foreclosure procedures against the property owner who becomes delinquent on a payment. The bonds are not debts of the City from a legal standpoint; however, the City is required to provide administrative oversight for the life of the bond. A bid opening is anticipated on April 6, 2000. The bid opening is scheduled to occur prior to the April 18, 2000 proposed Public Hearing and Ballot Count. This is to provide actual numbers and to verify the estimate utilized in the Engineer's Report that establish assessments. If the bids are lower than the assessments, the assessments may be adjusted accordingly prior to placement on the tax rolls. If the bids are higher, then the City Council may wish to adjust the costs of the assessment spread and begin the process of a new assessment ballot, or identify other funding to compensate for the shortfall. The bid is structured so the City Council may award all or parts of the bid, or may reject all bids depending on the outcome of the Public Hearing and Ballot Count. During the February 15, 2000 Public Meeting, the City Council directed staff to schedule additional meetings with the property owners of each zone to clarify any confusion, explain the City Council's direction of February 15, 2000, and explain the RDA's Sewer Assessment/Hook Up Fee Subsidy Program. Meetings were conducted as follows: Phase VI D (Sagebrush, Bottlebrush, and Saguaro) February 24, 2000 at 283 Senior Center IIA T:\PWDEPT\COUNCIL\2000\000321 a.wpd Phase VI A & B (Village & Cove area) February 28, 2000 at Senior Center Phase VI C (Westward Ho) February 29, 2000 at La Quinta High School Faculty Lounge Included as Attachment 4 is a brief description of what occured at the meeting on February 24, 2000 with the residents of Sagebrush, Bottlebrush, and Saguaro. Included as Attachment 5 is a brief description of what occurred during the February 28, 2000 meeting with the Village and Cove Area property owners. Included as Attachment 6 is a brief description of what occurred during the February 29, 2000 meeting with the residents of the Westward Ho area. Included as Attachment 7 is a copy of the mailer and ballot that was sent to all of the residents that are affected by the proposed Assessment District 2000-1. Each ballot is unique to each property in identifying the amount of the proposed assessment for that particular parcel. Also, included were self addressed stamped envelopes. The Public Hearing to count ballots and establish assessment may not occur until a forty- five -day time period has ended from the date of the ballot mailings. The Public Hearing has been scheduled for April 18, 2000. The completed ballots will be returned to the City Clerk. The Engineer of Record will periodically pick up the ballots and tabulate the ballots in preparation for the April 18, 2000 Public Hearing. The ballot deadline is April 18, 2000 at 5:00 p.m. If the City receives an acceptable bid in early April 2000 and an assessment vote in favor of forming an assessment district, it is anticipated that Notice to Proceed for construction will be issued by the end of June 2000. Included as Attachment 8 is a copy of a letter sent to all of the property owners affected by the proposed Assessment District 2000-1 in Zones A and B (Village Commercial and Residential areas). Included as Attachment 9 is a copy of a letter sent to all of the property owners affected by the proposed Assessment District 2000-1 in Zone C (Westward Ho area). Included as Attachment 10 is a copy of a letter sent to all of the property owners affected by the proposed Assessment District 2000-1 in Zone D (Sagebrush, Bottlebrush, Saguaro area). These letters briefly describe the RDA Assessment Sewer/Hook Up Fee Subsidy Program. If the assessment district is successfully formed, the City will forward a more detailed description of the RDA's Assessment Sewer/Hook Up Fee Subsidy Program and an application package to each property owner within the approved assessment district. M sjf� r' TAMDEPT\COUNCIL\2000\000321 a.wpd Each ballot vote is based on a weighted amount according to proportional financial obligation for each parcel. The property owners will have thirty days to prepay the assessment to the City Treasurer and forgo interest and administrative charges that will be assessed when the bonds are issued. The reason that an assessment is proposed for parcels is that the City Council has preliminarily determined that such property is specially benefitted by the proposed public improvements. The public improvements consist generally of certain street improvements, sewer improvements, drainage improvements, parkway improvements, water improvements, and a perimeter wall improvement and are described in detail in the Engineer's Report dated February 15, 2000. Interested persons are referred to the City Clerk's Office to examine the Engineer's Report for further information. Parcels owned by the RDA and the City will be brought forward at a City Council meeting in the near future prior to the April 18, 2000 assessment Public Hearing for the City Council consideration. This report has been reviewed by Mr. Bill Marticorena, Bond Counsel for the Phase VI Assessment District. The purpose of the Public Meeting is to provide affected property owners an opportunity to ask the City Council and staff questions and provide comments and concerns through testimony pertaining to the proposed Assessment District 2000-1 (Phase VI Improvements) as outlined in the Engineer's Report dated February 15, 2000. Therefore, there are not recommendations or alternatives at this time. Respectfully submitted, Chris A. Vog Public Works Director/City Engineer o7,0 for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Petition/Survey Form for Village Commercial and Cove area 2. Petition/Survey Form for Westward Ho 3. Petition/Survey Form for Sagebrush, Bottlebrush, and Saguaro 4. Brief Description of February 24, 2000 Meeting 5. Brief Description of February 28, 2000 Meeting 6. Brief Description of February 29, 2000 Meeting 7. Mailer and Ballot 8. Letter to Village Commercial and Residential areas 5 9. Letter to Westward Ho area 2 10. Letter to Sagebrush, Bottlebrush, and Saguaro area 010 TAMDEPT\COUNCU2000\000321a.wpd ' PETITION FOR FORMATION OF ASSESSMENT DIS TQCHMENT 1 CITY OF LA QUINTA ASSESSMENT DISTRICT NO.2000-1 (PHASE VI IMPROVEMENTS) AREA A - VILLAGE We, the undersigned, do hereby petition the City Council of the City of La Quinta ( the "City') pursuant to Part 7.5 of the Special Assessment Investigations, Umitation and Majority Protest Act C1931 Acr), and Section 5896.5 of the Streets and Highways Code to form Assessment District No. 2000-1 (Phase VI Improvements) (the "District"), and one or more zones of benefit thereof, for the purpose of construction and/or acquiring certain public improvements including, withoutlimitation, sewers, underground utilities, perimeter walls, and the underground conversion of certain overhead utilities (the Project"). A brief description of the Projectandan estimate of the total costs of the Project to be financed by the District, broken down by proposed zones of benefit, is attached as Exhibit A hereto and incorporated herein by this reference. The boundaries of the' District shall be those referred to in a plat or map on file is, the office of the City Clerk which shall indicate by a boundary line the extent of theterritory included in the District, and shall govern for all details as :to -the extent of the District. . By executing this Petition, you are indicating your desire that the City Council commence proceedings .to form .the District, conduct appropriate legal proceedings and elections relating,thereto; and if properly approved, commence the Project and issue bonds for the financing thereof.' The. District may be formed with one or more zones of benefit and the . improvements and the: assessments. contained in all zones of benefit mayor. may not be -equivalent. By executing this Petition, you are requesting that the improvements described herein, -,-including °the utility undergrounding conversion, if, applicable, be performed.:as provided by Streets and Highways Code.Section'5896.5. In addition to the -exec ution of this Petition in the place provided herein, please indicate which, if any, categories of improvements you are requesting by checking the appropriate box or boxes. The specific description of the improvements mentioned. below and their estimated costs for your zone of benefit can be located on Exhibit A hereto: ® Sewer Improvements. 0 Underground Utility Conversions. Signature Printed Name Address Telephone Number 286 Zone No. 012 j PETITION FOR FORMATION OF ASSESSMENT [ ?T MENT 2 CITY OF LA QUINTA ASSESSMENT DISTRICT NO.2000-1 (PHASE VI IMPROVEMENTS) AREA C - WESTWARD HO We, the undersigned, do hereby petition the City Council of the City of La Quinta ( the "Cityl pursuant to Part 7.5 of the Special Assessment, Investigations, Limitation and Majority Protest Act ("1931 Act"), and Section 5896.5 of the Streets and Highways Code to form Assessment District No. 2000-1 (Phase VI Improvements) (the "District"), and one or more zones of benefit thereof, for the purpose of construction and/or acquiring certain public improvements including, without limitation, sewers, underground utilities, perimeter walls, and the underground conversion of certain overhead utilities (the` Project"). A brief description of the Project and an estimate of the total costs of the Project to be financed by the District, broken down'by proposed zones of benefit: is attached as Exhibit A hereto and incorporated herein by this reference. The boundaries of the District shall be those referred to in a plat or map on file in the office of the City Cleric which shall indicate by a boundary line the extent of the territory included in the District, and shall govern for all details as to the extent of the District. By executing this Petition, you are indicating your desire that the City Council commence proceedings to form the District, conduct appropriate legal proceedings and elections relating thereto, and if properly approved, commence the Project and issue bonds for the financing thereof. The District may be formed with one or more zones of benefit and the improvements and the assessments contained in all zones of benefit may or may not be equivalent. By executing this Petition, you are requesting that the improvements described herein, including the utility undergrounding conversion, if applicable, be performed as provided by Streets and Highways Code Section 5896.5. In addition to the execution of this Petition in the place provided herein, please indicate which, if any, categories of improvements you are requesting by checking the appropriate box or boxes. The specific description of the improvements mentioned below and their estimated costs for your zone of benefit can be located on Exhibit A hereto: ❑ Sewer Improvements. ❑ Underground Utility Conversions. Signature Printed Name • Address Telephone Number 287 013 Zone No. PETITION FOR FORMATION OF ASSESSMENT DISI�IACHMENT 3 CITY OF LA QUINTA "ASSIESSMENT DISTRICT NO. 2000-1 (PHASE VI IMPROVEMENTS) AREA D - SAGEBRUSH / BOTTLEBRUSHJ SAGUARO We, the undersigned, do hereby petition the City Council of the City of La Quinta ( the "Cityl pursuant to. Part 7.5 of the Special Assessment Investigations, Limitation and Majoriiy Protest- Act `("1931 Act"); and Section 5896.5 of the Streets and Highways Code to form Assessment District No. 2000-1 (Phase VI Improvements) (the "District'), and one or more zones of benefit thereof, for the purpose of construction and/or acquiring certain public improvements -including, without limitation, sewers, underground utilities, perimeter walls, and the`underground conversion,of certain overhead utilities (the Project"). A brief description of the Project and an estimate of the total costs of the Project to be financed by the District, broken down by. proposed zones of benefit, is attached as Exhibit A hereto and incorporated herein by this reference. The boundaries of the District shall be those referred to in a plat or map on file in the office of the City Clerk which shall indicate by a boundary line the extent of the territory included in the District, and shall govern for all details as to the extent of the District. By executing this. Petition, you are indicating your desire that the City Council commence proceedings to form the District, conduct appropriate legal proceedings and elections relating thereto, and if properly approved, commence the Project and issue bonds for the financing thereof. The District may be formed with one or more zones of benefit and the improvements and the assessments contained in all zones of benefit may or may not be equivalent. By executing this Petition, you are requesting that the improvements described herein, including the utility undergrounding conversion, if applicable, be performed as provided by Streets and Highways Code Section 5896.5. In addition to the execution of this Petition in the place provided herein, please indicate which, if any, categories of improvements you are requesting by checking the appropriate box or boxes. The specific description of the improvements mentioned below and their estimated costs for your zone of benefit can be located on Exhibit A hereto: ❑ Sewer improvements. ❑ Underground Utility Conversions. ❑ Perimeter Wall. Signature Printed Name Address Telephone Number Zone No. 014 ATTACHMENT 4 Proposed Phase VI Improvements Proposed Assessment District 2000-1 Sagebrush, Bottlebrush, and Saguaro February 24, 2000 During the February 24, 2000 meeting, approximately nineteen people attended. Included is the Agenda that was followed during that meeting. During that meeting, approximately five or six residents stated strong objection to placing cul-de-sacs on Bottlebrush and Saguaro. These residents were concerned about only having one exit (Sagebrush) and stated although they did not object to a wall, they wanted an additional access pont. They were also concerned regarding Parc La Quinta and Rancho La Quinta utilizing Sagebrush. City staff informed the residents that according to the Washington Street Specific Plan, Saguaro and Bottlebrush were planned to be cul-de-saced. This is due to the safety and mobilization of motorists on Washington Street and within the residential community of Sagebrush, Bottlebrush, and Saguaro. One resident asked if the City could bar Parc La Quinta and Rancho La Quinta residents from utilizing Sagebrush. City staff informed the residents that this could not occur since Sagebrush is a public street available for use by all of the public within La Quinta and visitors to La Quinta. One resident asked how these cul-de-sacs and wall could be stopped. City staff informed the resident that petitions were circulated and the majority of the petitions received indicated support for the perimeter wall. If the resident wishes to circulate another petition to inform the City Council of the majority's choice regarding the cul- de-sacing of Saguaro and Bottlebrush, that resident may do so. During this meeting, a few residents voiced their opposition to continuing access onto Bottlebrush and Saguaro from Washington Street by stating that the "reason they bought their properties was because they were assured those streets would be cul-de- saced in the future." City staff also explained the RDA's Sewer Assessment/Hook Up Fee Subsidy Program and briefly discussed the parameters of the program. All residents were informed of the March 21, 2000 City Council meeting at 7:00' p.m. at the City Hall Council Chambers and were encouraged to attend to let the City ? 8 Council know their desires. TAMDEMCOUNCIU2000\000321 a.wpd 01. Phase VI Proposed Improvements Saguaro/Sageb rush/Bottlebrush February 24, 2000 Meting Agenda City Council Action of February 15, 2000 2. Proposed Improvements Proposed Assessments 4. Timeline a. Mail Ballots by March 3, 2000 b. Mailed information regarding RDA Sewer Subsidy Program - March 10 - 17, 2000 (approximately) C. Project Bid - March 6, 2000 through April 6, 2000 (approximately) d. City Council Public Meeting - March 21, 2000 at 7:00 p.m. at City Hall Council Chambers e. Bid Opening - Early April 2000 f. Ballots due - April 18, 2000 g. Public Hearing, Counting of Ballots, and decision on assessments - April 18, 2000 at 7:00 p.m. at City Hall Council Chambers h. Notice to property owners of bond (if assessment is voted in) - April 24, 2000 i. Bid Award (contingent on bond sale) - May 2, 2000 j. Deadline for individual assessment payoffs - May 24, 2000 k. Sale Bonds - May 30, 2000 1. Bond preclosing and closing - June 21 and 22, 2000 M. Notice to Proceed - June 26, 2000 *All the dates above are approximate estimates and are contingent upon a positive vote for the assessment and successful bond sale. If the assessments are not voted in, the City Council may reform the district and begin the procedure again. 5. Explanation of the Sewer Subsidy Program 290 016 ATTACHMENT 5 Proposed Phase VI Improvements Proposed Assessment District 2000-1 Village and Cove Area February 28, 2000 On February 28, 2000, a meeting was conducted at 6:30 p.m. at the Senior Center with residents in Phase VI A and B (Village and Cove area). Included is a copy of the Agenda that was utilized during that meeting. There were approximately twenty residents that attended the meeting. City staff described the actions taken by the City Council during the February 15, 2000 City Council meeting and explained the importance of the balloting procedures. It was also explained to the residents that the assessments were based on Engineer's estimates and a bid will be opened prior to the April 18, 2000 Public Hearing. This bid would establish the actual assessment amounts proposed for Assessment District 2000-1 . City staff explained the RDA Sewer Assessment/Hook Up Fee Subsidy Program in greater detail and informed the residents that if the assessment district did form, packages would be mailed to the residents with a brief explanation and application. During the meeting, one of the residents asked if the City would still complete improvements to the streets utilizing RDA funds if the sewer assessment were not put into place. They were informed that this would be a consideration for the City Council; however, no guarantees could be made whether the City would go forward with the street improvements if the sewers were not put into place prior to the street improvements. Another resident that lives in the development directly south of the City Hall asked if the City was going to tear up the brand new street. They were informed that the City would; however, the City would replace the streets utilizing RDA funds. City staff briefly described the PM-10 Program and informed the residents that the City made the improvements utilizing federal money that the City would otherwise lose if it was not utilized. The funding provided for paving of dirt streets in order to abate fugitive dust under the Coachella Valley's PM-10 Program. 291 T:\PWDEPT\COUNCIL\2000\000321 a.wpd 017 Phase VI Proposed Improvements Village Commercial Residential February 28, 2000 Meting Agenda City Council Action of February 15, 2000 2. Proposed Improvements 3. Proposed Assessments 4. Timeline a. Mail Ballots by March 3, 2000 b. Mailed information regarding RDA Sewer Subsidy Program - March 10 - 17, 2000 (approximately) C. Project Bid - March 6, 2000 through April 6, 2000 (approximately) d. City Council Public Meeting - March 21, 2000 at 7:00 p.m. at City Hall Council Chambers e. Bid Opening - Early April 2000 f. Ballots due - April 18, 2000 g. Public Hearing, Counting of Ballots, and decision on assessments - April 18, 2000 at 7:00 p.m. at City Hall Council Chambers h. Notice to property owners of bond (if assessment is voted in) - April 24, 2000 i. Bid Award (contingent on bond sale) - May 2, 2000 j. Deadline for individual assessment payoffs - May 24, 2000 k. Sale Bonds - May 30, 2000 1. Bond preclosing and closing - June 21 and 22, 2000 M. Notice to Proceed - June 26, 2000 *All the dates above are approximate estimates and are contingent upon a positive vote for the assessment and successful bond sale. If the assessments are not voted in, the City Council may reform the district and begin the procedure again. 5. Explanation of the Sewer Subsidy Program 292 • ATTACHMENT 6 Proposed Phase VI Improvements Proposed Assessment District 2000-1 Westward Ho Area February 29, 2000 On February 29, 2000, a meeting was conducted with residents in Phase VI C (Westward Ho) in order to discuss the City Council's actions and further explain the RDA's Sewer Assessment/Hook Up Fee Subsidy Program. Included is a copy of the Agenda that was followed at that meeting. There were approximately forty residents present representing approximately twenty- five parcels. City staff briefly informed the residents of the City Council action on February 15, 2000 and the schedule of events for the balloting and assessment procedure. City staff also explained the RDA's Sewer Assessment/Hook Up Fee Subsidy Program and briefly discussed the parameters of the program. A few of the residents stated their concern regarding the undergrounding of the utilities portion of the assessment. City staff informed the residents that a 50% land mass petition was required in order to go forward with the assessment, and of the petitions received, approximately 45 % were in favor of undergrounding electrical utilities. Therefore, the proposed assessment for undergrounding of utilities within Westward Ho is not going forward. The residents in favor of undergrounding utilities requested a "revote" of the room by show of hands. City staff informed them that it was not a parcel per parcel vote or person per person vote, the petition would have to be based on land mass. One resident insisted on a show of hands; however; the majority of the room did not wish to resurrect the issue and wished to move forward with the sewer assessment ballot. One of the residents asked what could be done to resurrect the utility undergrounding. The assessment engineer from MuniFinancial informed the residents that they could circulate another petition and make that information available to the City Council at the March 21, 2000 City Council meeting for City Council consideration. If petitions are received with greater than 50% land mass in favor of the utility undergrounding district, an overlying utility undergrounding district zone may be considered, separate from the proposed sewer assessment district. All of the residents were informed of the March 21, 2000 City Council meeting at 7:00 p.m. at the City Hall Council Chambers and were encouraged to attend to inform the City Council of their concerns and comments. 293 019 T:\PWDEPT\C0UNCIL\2000\000321 a.wpd Phase VI Proposed Improvements Westward Ho February 29, 2000 Meting Agenda City Council Action of February 15, 2000 2. Proposed Improvements 3. Proposed Assessments 4. Timeline a. Mail Ballots by March 3, 2000 b. Mailed information regarding RDA Sewer Subsidy Program - March 10 - 17, 2000 (approximately) C. Project Bid - March 6, 2000 through April 6, 2000 (approximately) d. City Council Public Meeting - March 21, 2000 at 7:00 p.m. at City Hall Council Chambers e. Bid Opening - Early April 2000 f. Ballots due - April 18, 2000 g. Public Hearing, Counting of Ballots, and decision on assessments - April 18, 2000 at 7:00 p.m. at City Hall Council Chambers h. Notice to property owners of bond (if assessment is voted in) - April 24, 2000 i. Bid Award (contingent on bond sale) - May 2, 2000 j. Deadline for individual assessment payoffs - May 24, 2000 k. Sale Bonds - May 30, 2000 1. Bond preclosing and closing - June 21 and 22, 2000 In. Notice to Proceed - June 26, 2000 *All the dates above are approximate estimates and are contingent upon a positive vote for the assessment and successful bond sale. If the assessments are not voted in, the City Council may reform the district and begin the procedure again. 5. Explanation of the Sewer Subsidy Program 294 020 MAR 02 '00 02:19PM WILLDAN ASSOC 714 535 3294 P. 3 f401700' ATTACHMENT 7 CITY OF IAQVIlVTA PROPOSED ASSESSMENT DISTRICT NO.2000-1 (Phase VI Improve counts) City Of to Quinn Islas Cale Eaado LA Quints, Clt 92253 Dear Pr VuW Owaer. Mw t ryQuad of dw Chy of I,e Cminta hu fotmdtyrna atcd pxxee p to establish an assessawm district (Assua n= District 2000-1, Mue VI ImproMer=nU) is ?xw shoed under the ��nam Act of l913 (Divai+oa 32, of the C.alifossria Str:ea and Iltways Code sea=meat, reveatres evi8 , m pay for the cost of construction of a public sever ayssam and for; n . consumt on of a perunntr wdt m the SagebtusWotdebrush/Ssgusro area.. Before a disaeict aaa be faswi4 dw C eymm livid a Catsacit aeatitsg on the nimr and notifythe property or4a x iavof=tc hung and electioon. FnopQsty dn�nets enn r+ pond in favor of or &pion the bvy of as 813nm s, establisbaerut of the dirtdet, du . the ekedon polod. On &+rusty 15, 2000, the City Cound adopted dye initial RasohWon of Intention forw* k6ating the Diatriot and deg staff to sand out noti es ad Almsmieut B" to be wmived prior to the paw hearing on A0 t802M st 70 ptre. • The toast p wpoted sssesuaw for the City of IA Quiaa Asses tom District No. 2M I, Pie V is $3,131,46s 46. This reptesares the coal for the sewer system improveme a dw cotntrucxeont of a perimecer.vd in the �BoakbrvsW& uaro uses. The pr+oposad asesanaeat faryanr Fsrcet ie 75A2.'I ut ataouat proposed to be assessed agaaiaet gear per( n dependent upon adyich eaaahiasuau of the isaprvvaaaeat: bayefisa yeur propa q. Not att properties beaeSt from aft ltaptwmUnla. Tw corsapMUU that apply to your pr etty OWLtkoirptoporti*nm mo m:at am as foillows: Se.+sr impsoMeaocss S3,6VA7 Prnimaaer 19�ai1 31,218.?s Toad Aesees:tteat $4,V5.82 Dam of how tlet � VMweskulaead on bmhKw is tleee F.n oe's Itepott which;is avian" at'dw QyforaevfeW- , 'Ihe rho" above tar: ,dW a,mrrm amaunq tbAt can be placed += Y=LT +P T• If. pvjm pmcaeds r tb# MIMMM W& be 04UMd'to reflect SCOW sous. Howevr:, these figaM as eldy In'd"W anon bt lw, I* incmased use w another public hearing b conducted 'Tiro Qy'C 1 vA bcW a pubic hwring is tha C WCauacil "iyamboo at CrtyHd 'n49S C&,T=*ico, LA,Quinta, CA 92153 at the-14ow4 dates and time: PC8}LICrMARNG 7:00 p crr. 021 MAR 02 '00 O2:2OPM WILLDAN ASSOC 714 535 3294 P.4 At the public hearing, the public may testify regarding the formation of the assessment district and the Ievy of the assessment. If you challenge the assessment in court, ynu may be limited to raising only those issues you or someone else raised at the public hearing, or in aTitten correspondence delivered to the City prior to the conclusion of the public input portion of the public hearing For a detailed description of your proposed assessment district, the improvements, and the proposed. assessment, please refer to the Engineer' Report prepared in connection with the proposed assessment. This report is on file in the office of the City Clerk, 78495 Calle Tampico, La Quints, California. The City strongly encourages you to return the enclosed ballot indicating whether you support or oppose the proposed assessment. The decision to impose the assessments will be determined based on the ballots received. If greater than 50 percent of the ballots reeved approve the assessments, the City may impose the assessments and complete the public sewer and perimeter wall improvements. In tabulating the ballots, the ballots will be weighted according to the financial obligation of the property owner. All Assessment Ballots must be received by the City Clerk prior to the time the City Council closes the public input portion of the public hearing on the proposed assessment. To ensure that your mailed ballot is counted, the City must receive it in the mail no later than 5:00p.m. on Aprii 18, 2000. The City Council will tabulate the returned Assessment Ballots at the public hearing following the close of the public input portion of the public hearing Proceedings for the formation of the assessment district v& be abandoned if a majority protest exists at the conclusion of the public hearing. A majority protest exists if ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. -Ballots shall be weighted according to the proposed assessment against the property, or, in some camas, by the share of the proposed assessment proportional to the protesting owner's interest in the assessed property, Enclosed is your Assessment Ballot. Please complete the ballot and'return it to the City Clerk. Should you have any questions regarding this letter, the assessment ballot package, or the assessment ballot procedure, please call Mr, Chris Vogt, Public Works Director/City Engineer for the City of La Quinta at (760) 777-7051 or Mr. Keith Switzer at MuniFir=cial at (714) 940-6,986. 296 022 MAR 02 '00 02:19PM WILLDAN ASSOC 714 535 3294 P.2 PROPERTY OWNER ASSESSMENT BALLOT CITY OF LA QUINTA ASSESSMENT DISTRICT NO.2000-1 Assessment Pro11209ed This Bafllat Proposed Total. All Ballots Assessor's Paroel Number: 646-313.001 All Parcel Ballots for District: $3,131,468.46 Your Total Assessment Amount $4,875.82 Mail or deliver this completed ballot to: City Clerk, City of La Quinta, P.O. Box 1504, 76-495 Calls Tampico, La Quints, CA 92253 Completed boots must be received by the City Clerk no later than the close of the Putfic Hearing, which begins on Tuesday, April 16, 2000, at 6:00 P.M., in the Council Chambers, located at 78.495 Calla Tampico, La Quints, To complete your ballot, mark the square before the word "YES" or before the word "NO", sign and date the ballot, and return it to the City Clerk. If you wrongly mark, tear, or deface this ballot, return it to the City Clerk to obtain another. Replacement ballots for any reason maybe obtained from the City Clerk prior to the close of the Public Hearing. To cost this ballot, you may return either this entire ballot or the portion below this line. PROPERTY OWNER ASSESSMENT BALLOT CITY OF LA QUINTA ASSESSMENT DISTRICT NO.2000-1 Parcel Number: 646.313-001 Name: City Of La Ouinta Votes Cast (Assessment Amount); $4,875.82 Shall the City Council of the City of La Quinta establish Yes the proposed Assessment District No. 2000-1, levy an ID assessment not to exceed the amount set forth above on the parcel identified, issue bonds in the amount of unpaid assessments, and proceed with the proposed No public improvement project? Signed II ICI sill ICI11 IIM 1R I1 NIN I1 Date IN1101 1111111111 I 297 023 ATTACHMENT 8 March 10, 2000 Property Owners RE: Proposed Assessment District 2000-1, Zones A & B Assessment/Hook Up Fee Subsidy Program (Village Commercial and Residential Areas) Dear Property Owner: Recently, the City of La Quinta has held a number of public meetings and discussions regarding the formation of proposed Assessment District 2000-1 as part of the Phase VI Improvements. This assessment district is proposed to fund the cost of public sewers in the Village commercial and residential area, Westward Ho area, and Saguaro/Sagebrush/Bottlebrush area. Your property is part of the proposed Assessment District 2000-1, which would establish a fund to construct the public sewers in your neighborhood. In an effort to ease the impact of assessment payments and sewer hookup connection fees on very low, low, and moderate income property owners, the City of La Quinta Redevelopment Agency has established a program to subsidize these costs for qualifying households. In general, the Agency will pay the assessment payment, the sewer hook up fees to CVWD, and the costs for abandoning the septic system and connecting a lateral to the residence if the property owners can demonstrate that they meet all of the following criteria: a. The property is an owner occupied or rental single-family dwelling unit in the proposed assessment district. b. The property owner has an income level which falls in the very low, low, or moderate income categories as defined below. C. The resident can demonstrate that housing costs will become unaffordable (as defined by the program) due to the assessment payment and sewer hookup fees. ?9$ 02A T:\PWDEPT\PROJECTS\98Prjcts\PhaseVlAssDst\AssessmentD2000-1\000310Village.wpd Page 1 of 2 d. The property owner is willing to sign the documents establishing a lien on the property in favor of the Redevelopment Agency which includes a Promissary Note, Deed of Trust, and Covenant of Affordability against the subject property. The maximum gross household income limits at the present time to qualify for the subsidy of these costs are as follows: 1 Person $39,650 2 Persons $45,300 3 Persons $51,000 4 Persons $56,650 5 Persons $61,200 6 Persons $65,700 7 Persons $70,250 8 Persons $74,800 These income limits are based on the 1999 median income for Riverside County. They are adjusted annually based on publication of revised median income information. An application and complete program information will be mailed to you if the new Assessment District is established. This is an ongoing Agency program; however it is subject to the availability of funds and therefore we cannot guarantee that funds for this Agency program will be available should you meet the eligibility requirements. If you have any questions regarding the Assessment/Hookup Fee Subsidy Program, please contact Ms. Nancy Madrid of the Rosenow Spevacek Group, Inc. (RSG) at (760) 967-6462 or (714) 541-4585, extension 231. Sincerely, Thomas P. Genovese City Manager TPG/acs =,299 025 T:\PWDEPT\PROJECTS\98Prjcts\PhaseVIAssDst\AssessmentD2000-1\000310Village.wpd Page 2 of 2 ATTACHMENT 9 March 10, 2000 Property Owners RE: Proposed Assessment District 2000-1, Zone C Assessment/Hook Up Fee Subsidy Program (Westward Ho Area) Dear Property Owner: Recently, the City of La Quinta has held a number of public meetings and discussions regarding the formation of proposed Assessment District 2000-1 as part of the Phase VI Improvements. This assessment district is proposed to fund the cost of public sewers in the Village commercial and residential area, Westward Ho area, and Saguaro/Sagebrush/Bottlebrush area. Your property is part of the proposed Assessment District 2000-1, which would establish a fund to construct the public sewers in your neighborhood. In an effort to ease the impact of assessment payments and sewer hookup connection fees on very low, low- and moderate income property owners, the City of La Quinta Redevelopment Agency has established a program to subsidize these costs for qualifying households. In general, the Agency will pay the assessment payment, the sewer hook up fees to CVWD, and the costs for abandoning the septic system and connecting a lateral to the residence if the property owners can demonstrate that they meet aff of the following criteria: a. The property is an owner occupied or rental single-family dwelling unit in the proposed assessment district. b. The property owner has an income level which falls in the very low, low, or moderate income categories as defined below. C. The resident can demonstrate that housing costs will become unaffordable (as defined by the program) due to the assessment payment and sewer hookup fees. 3,10 020 T:\PWDEPT\PROJECTS\98Prjcts\PhaseVIAssDst\AsSBssmentD2000-1\000310WestwardHo.wpd Page 1 of 2 d. The property owner is willing to sign the documents establishing a lien on the property in favor of the Redevelopment Agency which includes a Promissary Note, Deed of Trust, and Covenant of Affordability against the subject property. The maximum gross household income limits at the present time to qualify for the subsidy of these costs are as follows: 1 Person $39,650 2 Persons $45,300 3 Persons $51,000 4 Persons $56,650 5 Persons $ 61, 200 6 Persons $65,700 7 Persons $70,250 8 Persons $74,800 These income limits are based on the 1999 median income for Riverside County. They are adjusted annually based on publication of revised median income information. An application and complete program information will be mailed to you if the new Assessment District is established. This is an ongoing Agency program; however it is subject to the availability of funds and therefore we cannot guarantee that funds for this Agency program will be available should you meet the eligibility requirements. If you have any questions regarding the Assessment/Hookup Fee Subsidy Program, please contact Ms. Nancy Madrid of the Rosenow Spevacek Group, Inc. (RSG) at (760) 967-6462 or (714) 541-4585, extension 231. Sincerely, Thomas P. Genovese City Manager TPG/acs 027 T:\PWDEPT\PROJECTS\98Prjcts\PhaseVIAssDst\AssessmentD2000-1\000310WestwardHo.wpd Page 2 of 2 ATTACHMENT 10 March 10, 2000 Property Owners RE: Proposed Assessment District 2000-1, Zone D Assessment/Hook Up Fee Subsidy Program (Sagebrush, Bottlebrush, and Saguaro Area) Dear Property Owner: Recently, the City of La Quinta has held a number of public meetings and discussions regarding the formation of proposed Assessment District 2000-1 as part of the Phase VI Improvements. This assessment district is proposed to fund the cost of public sewers in the Village commercial and residential area, Westward Ho area, and Saguaro/Sagebrush/Bottlebrush area. In addition, a perimeter wall is proposed in the Saguaro/Sagebrush/Bottlebrush area fronting Washington Street. Your property is part of the proposed Assessment District 2000-1, which would establish a fund to construct the public sewers and perimeter wall in your neighborhood. In an effort to ease the impact of assessment payments and sewer hookup connection fees on very low, low, and moderate income property owners, the City of La Quinta Redevelopment Agency has established a program to subsidize these costs for qualifying households. In general, the Agency will pay the assessment payment, the sewer hook up fees to CVWD, and the costs for abandoning the septic system and connecting a lateral to the residence if the property owners can demonstrate that they meet a of the following criteria: a. The property is an owner occupied or rental single-family dwelling unit in the proposed assessment district. b. The property owner has an income level which falls in the very low, low, or moderate income categories as defined below. C. The resident can demonstrate that housing costs will become unaffordable (as defined by the program) due to the assessment payment and sewer hookup fees. i T:\PWOEPT\PROJECTS\98Prjcts\PhaseVIAssDst\AssessmentD2000-1\000310Sagebrush.wpd Page 1 of 2 d. The property owner is willing to sign the documents establishing a lien on the property in favor of the Redevelopment Agency which includes a Promissary Note, Deed of Trust, and Covenant of Affordability against the subject property. The maximum gross household income limits at the present time to qualify for the subsidy of these costs are as follows: 1 Person $391650 5 Persons $61,200 2 Persons $45,300 6 Persons $65,700 3 Persons $51,000 7 Persons $70,250 4 Persons $561650 8 Persons $74,800 These income limits are based on the 1999 median income for Riverside County. They are adjusted annually based on publication of revised median income information. An application and complete program information will be mailed to you if the new Assessment District is established. This is an ongoing Agency program; however it is subject to the availability of funds and therefore we cannot guarantee that funds for this Agency program will be available should you meet the eligibility requirements. If you have any questions regarding the Assessment/Hookup Fee Subsidy Program, please contact Ms. Nancy Madrid of the Rosenow Spevacek Group, Inc. (RSG) at (760) 967-6462 or (714) 541-4585, extension 231. Sincerely, Thomas P. Genovese City Manager TPG/acs 303 029 T:\PWDEPT\PROJECTS\98Prjcts\PhaseVIAssDst\AssessmentD2000-1\000310Sagebrush.wpd Page 2 of 2 TWit 4 e'*P Qg!Krcv COUNCIL/RDA MEETING DATE: March 21, 2000 Public Hearing for Tract 27519 (Revision #2) to Eliminate a Condition of Approval Requiring Existing Eucalyptus Trees to Remain on Single Family Lots 38-42 and Amend the Final Map to Eliminate a City Landscape Easement from a 70 Lot Single Family Subdivision (Aliso Del Rey) Located on the East Side of Dune Palms Road, South of Desert Stream Drive. Applicant: Century -Crowell Communities AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council denying the applicant's request to remove the existing Eucalyptus trees from behind single family Lots 38-42 and approving the reconveyance of a landscape easement to the Homeowners' Association for Tract 27519 (Revision #2) as recommended by the Planning Commission, subject to Findings and Conditions of Approval. Lh W I W-11% 9 Lei ki None. None. On November 24, 1998, the Planning Commission, on a 4-0 vote, adopted Resolutions 98-082 and 98-083 recommending to the City Council certification of Environmental Assessment 98-370 and approval of Tentative Tract Map 27519. A copy of the Minutes from this meeting is attached (Attachment 1). 304 A Srcc Tr 27519Rev2 - 39 On January 5, 1999, upon recommendation of the Planning Commission, the City Council, on a 5-0 vote, adopted Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70 single family lot subdivision on 17.6 acres. A copy of the Minutes from this meeting is attached (Attachment 2). Prototype houses for the project were approved by the Planning Commission on April 13, 1999 under Site Development Permit 99-648. The single story houses range in size from 1,500 square feet to more than 2,000 square feet. In November 1999, the developer recorded this Map and has since graded the site. Project Request The applicant is requesting modification to Condition #92 of City Council Resolution 2000-1 1 requiring the existing Eucalyptus trees to remain behind single family Lots 38- 42 along the north property line. To support the request, the applicant has submitted a letter from a local arborist citing problems with the trees due to maintenance and site grading work making some of the trees susceptible to blowing over (Attachments 3-5). The second request involves correcting an error that was made in finaling the Map in that a maintenance easement for the existing Eucalyptus trees was granted to the City instead of the future Homeowners' Association per the conditions of approval. Planning Commission Action The Planning Commission considered this revision request at its meeting of February 22, 2000, and by a 4-0 vote adopted Resolution 2000-008, recommending the developer retain the existing Eucalyptus trees along. the north Tract boundary (Condition #6) and approving reconveyance of an on -site City landscape easement to the Homeowners' Association (Condition #5). The City Attorney stated during the Hearing that she has a great concern about liability when there is an appraisal from a certified arborist discussing problems with the existing trees. A copy of the Minutes from this meeting is attached (Attachment 6). The Planning Commission adopted Minute Motion 2000-003 recommending the City Council contract with a certified arborist for a second opinion regarding the health of the existing trees. A Srcc Tr 27519Rev2 - 39 307 002 Public Notice This revision request was advertised in the Desert --Sim newspaper on March 8, 2000, and mailed to all property owners within 500 feet of the Tract boundaries as required by the Subdivision Ordinance of the La Quinta Municipal Code and Charter. No written correspondence has been received. Findings necessary to approve a landscape easement reconveyance request can be made and are contained in the attached Resolution. The Resolution also denies the applicant's request to eliminate the mature Eucalyptus trees from behind single family Lots 38-42. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council denying the applicant's request to remove the existing Eucalyptus trees from behind single family Lots 38-42 and approving the reconveyance of a City landscape easement to the Homeowners' Association for Tract 27519 (Revision #2) as recommended by the Planning Commission, subject to Findings and Conditions of Approval; or 2. Adopt a Resolution of the City Council approving the applicant's request to remove the existing trees from behind single family Lots 38-42 and reconveyance of a City landscape easement to the Homeowners' Association for Tract 27519 (Revision #2), subject to Findings and Conditions; or 3. Continue the request and provide staff with alternative direction. Respectfully submitted, HeriYjW iunity Development Director Approved for submission by: tl Thomas P. Genovese, City Manager A Srcc Tr 27519Rev2 - 39 306 V Attachments: 1. Planning Commission Minutes of November 24, 1998 (Excerpt) 2. City Council Minutes of January 5, 1999 (Excerpt) 3. Letter from Mr. Al Hollinger dated January 13, 2000 4. Tree Location Map 5. TTM 27519 Exhibit 6. Planning Commission Minutes of February 22, 2000 (Excerpt) A Srcc Tr 27519Rev2 - 39 004 RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING A REQUEST TO ELIMINATE EXISTING EUCALYPTUS TREES FROM BEHIND SINGLE FAMILY LOTS 38-42 AND APPROVAL TO RECONVEY A CITY LANDSCAPE EASEMENT TO THE HOMEOWNERS' ASSOCIATION FOR TRACT 27519 (REVISION #2) AS RECOMMENDED BY THE PLANNING COMMISSION, A 70-LOT SINGLE FAMILY RESIDENTIAL SUBDIVISION ON 17.6 ACRES, LOCATED ON THE WEST SIDE OF DUNE PALMS ROAD APPROXIMATELY 100-FEET SOUTH OF DESERT STREAM DRIVE CASE NO.: TRACT 27519, REVISION #2 APPLICANT: CENTURY-CROWELL COMMUNITIES WHEREAS, the City Council for the City of La Quinta, California, did on the 21" day of March, 2000, hold a duly noticed Public Hearing to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring retention of existing Eucalyptus trees behind single family Lots 38-42 and amendment of the Map to reconvey a landscape easement to the HOA for a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive, more particularly described as: Assessor's Parcel Number 604-061-009; Portion of SE 1 /4 of the SW 1 /4 of Section 20, Township 5 South, Range 7 East, San Bernardino Base and Meridian, County of Riverside, California; and WHEREAS, the Planning Commission for the City of La Quinta, California, did on the 22"d day of February, 2000, hold a duly noticed Public Hearing to consider the request of Century -Crowell Communities to eliminate the Condition of Approval requiring retention of the existing Eucalyptus trees behind single family Lots 38-42 and amendment of the Map to reconvey a landscape easement to the HOA for a 70-lot single family subdivision. The Commission, on a vote of 4-0, adopted Resolution 2000-11 denying the removal of the trees and approval the reconveyance of the landscape easement to the HOA, subject to findings and conditions; and, WHEREAS, the City Council for the City of La Quinta, California, did on the 51h day of January, 1999, on a 5-0 vote, adopt Resolutions 99-06 (EA) and 99-07 (TTM) approving a 70-lot single family subdivision on 17.6 acres generally located to the west of Dune Palms Road, approximately 100-feet south of Desert Stream Drive; and, A:\ResoCcTr27519 Rev2.wpd (39) 308 005 Resolution 2000- Tract 27519, Revision #2 WHEREAS at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings for Tract 27519, Revision #2: Finding Number 1 - Consistency with General Plan/Zoning Code A. The property is designated Low Density Residential (LDR) allowing residential development of 2 to 4 units per acre. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2.0) because less than four dwellings per acre are proposed (i.e., Policy 2- 1 .1 .5). The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. B. The RL District (Low Density Residential) permits single family housing, provided lots are 7,200 square feet or larger. Proposed lots exceed the minimum size allowed pursuant Section 9.30.030 of the Zoning Ordinance. Detached single family houses will be built as allowed. Conditions insure compliance with City Code requirements. C. Decorative open perimeter fencing shall be constructed for the development consistent with Policy 3-4.1 .14 of the General Plan, including opening view fencing to lessen the effect of the walled community and its relationship with adjacent properties. Finding Number 2 - Compliance with the California Environmental Quality Act A. A Mitigated Negative Declaration of Environmental Impact was certified by the City Council on January 5, 1999, by adoption of Resolution 99-06, concluding that the project will not significantly affect the environment, provided Mitigation Monitoring is completed (EA 98-370). No changed circumstances or conditions exist that would trigger a new environmental assessment for this revision request. Finding Number 3 - Site and Landscape Design A. The proposed site design conforms with the design guidelines identified in the General Plan, Zoning Code and Subdivision Ordinance and provides a harmonious transition between other residential properties that abut the site. 30,9 00.6 A:\ResoCcTr27519 Rev2.wpd (39) Resolution 2000- Tract 27519, Revision #2 B. The proposed common landscaping will be privately maintained. The landscape design complements the surrounding residential areas in that it enhances the aesthetic and visual quality of the area. Existing mature landscaping along the north Tract boundary shall be retained and maintained by the HOA. C. The previously graded site is physically suitable for Tract 27519 in that the topographic relief of the project site is relatively flat and soil type is suitable for residential development. D. A common retention basin is proposed to contain on -site stormwater. The design of the subdivision, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements. E. The proposed private streets provide direct access to each residential lot. New off -site improvements will benefit both existing and future developments in the immediate area. A. New improvements required for this project will be compatible with existing improvements to the north in the Topaz development. No adverse impacts have been identified based on letters of response from affected public agencies. Infrastructure improvements will be extended to serve the project if not readily adjacent to the site. B. A stormwater basin ensures off -site properties are not impacted from seasonal storms. C. The Tract design will not conflict with existing public easements, as the project has been designed around, and in consideration of these easements. D. A Condition of Approval requiring screening along the south side of the Tract will ensure outdoor safety to future residents from stray golf balls. However, if the driving range is replaced with a residential subdivision, this condition will no longer be applicable. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the 007 A:\ResoCcTr27519 Rev2.wpd (39) City Council in this case; 2. That it does hereby deny removal of the existing Eucalyptus trees from behind single family Lots 38-42, and approves reconveyance of a landscape easement for Tract 27519 (Revision #2) for the reasons set forth in this Resolution, and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 21 st day of March, 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California A:\ResoCcTr27519 Rev2.wpd (39),.� CITY COUNCIL RESOLUTION 2000-_ CONDITIONS OF APPROVAL - RECOMMENDED TRACT 27519 (REVISION #2) CENTURY-CROWELL COMMUNITIES MARCH 21, 2000 1. Upon City Council approval, a memorandum noting that the City Conditions of Approval for this development exist and are available for review at City Hall shall be recorded against the property with Riverside County. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map, or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. This Map Revision shall expire within two years, unless an extension of time is applied for, and granted by the City Council. 4. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. 5. The landscape maintenance easement on the north side of Lot "H" and over single family Lots 38-42 shall be reconveyed to the Homeowners' Association. Condcc 27519Amd Tree - 39 ('o 9 grz Resolution 2000- Tract 27519 (Revision #2) 6. The existing mature Eucalyptus trees on the north side of the retention basin and Lots 38-42 shall be retained in good condition by the Homeowners' Association ensuring the trees do not become a danger to adjacent properties. 7. The applicant shall construct perimeter walls and required landscaping to enclose the entire perimeter prior to final inspection and occupancy of any homes within the tract unless a phasing plan or construction schedule is approved by the City Engineer and Community Development Director. 8. Landscape berms shall be used throughout the parkway landscaping as required by Section 9.60.240(F) of the Zoning Ordinance. 9. Mature trees shall be installed along Dune Palms Road (e.g., minimum 1.75" to 2.5" diameter trunk width per tree type). Vandal proof ground mounted lighting shall be used periodically to accent the parkway trees. Shrubs shall be clustered to form distinctive design themes. 10. Front yard landscaping for future houses shall consist of a minimum of two shade trees (15 gallon with 1 " diameter trunk) and 10 five -gallon shrubs. Three additional 15 gallon trees shall be required for corner lot houses. All trees shall be double staked to prevent wind damage. Trees and shrubs shall be watered with emitters or bubblers. The developer is encouraged to use plants that are native to this area and drought tolerant. 11 . Landscape and irrigation improvements shall be installed prior to occupancy of the house. The developer and subsequent property owner shall continuously maintain all required landscaping in a healthy and viable condition. 12. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 13. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, surveyors, or other licensed professionals, as appropriate, Condcc 27519Amd Tree - 39 010 4 � 0r � Resolution 2000- Tract 27519 (Revision #2) to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 14. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after required tract improvements are complete and soils have been permanently stabilized. 15. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. 16. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless expressly released from said responsibility by the City. 17. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 18. The applicant shall comply with the terms and requirements of the Infrastructure Fee program in effect at the time of issuance of building permits. 19. Prior to building permit issuance, the developer shall pay school mitigation fees to the Desert Sands Unified School District based on the State imposed fee in effect at that time. The school facilities fee shall be established by Resolution (i.e., State of California School Facilities Financing Act). Condcc 27519Amd Tree - 39 V 1 1 14 Resolution 2000- Tract 27519 (Revision #2) 20. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1,500 g.p.m. for a 2-hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 21. Prior to recordation of the final map, applicant/developer will furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local vuater company wit the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 22. The required water system including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. 23. A temporary water supply for fire protection may be allowed for the construction of the model units only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 24. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20-feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. 25. Gate entrances shall be at least two feet wider than the width of the traffic lane(s) serving that gate. All gates providing access from a road to a driveway shall be located at least 40 feet from the roadway and shall open to allow a vehicle to stop with obstructing traffic on the road. 26. Gates shall have either a secondary power supply or an approved manual means to release mechanical control of the gate in the event of loss of primary power. Condcc 27519Amd Tree - 39 315 012 Resolution 2000- Tract 27519 (Revision #2) 27. Install Knox key operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Ordering forms are available at the Fire Department. The form must be authorized and signed by the Riverside County Fire Department personnel for the correctly coded system to be purchased. 28. Operation of the Knox key switch shall simultaneously open and control the gates for both directions of travel. 29. Phased improvements shall be approved by the Fire Department. 30. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrants are either existing or that financial arrangements have been made to provide them. 31. All agency letters received for this case are made part of the case file documents for plan checking purposes. 32. Permanent tract identification signs shall be approved by the Planning Commission (i.e., Business Item). 33. Open fencing shall be constructed along Dune Palm Road adjacent to the retention basin pursuant to General Plan Policy 3-4.1.14. In lieu of open fencing, a combination fence consisting of a low-level masonry wall with tubular steel fencing on top may be permitted, submitted to the approval by the Planning Commission. Rear yard walls constructed for Lots 1 and 2 shall be decorative (i.e., masonry block with stucco coating) and include pilasters spaced at 30-foot intervals. 34. Phase 1 building permits (Lots 31-53) may be issued to the developer prior to installation of the golf driving range screening required along the south Tract boundary. Prior to a final inspection of any home in Phase 1, the developer shall have either installed the golf screening or closed escrow on the purchase of the La Quinta Golf Ranch property thereby closing said facility. Condcc 27519Amd Tree - 39 o Al ( FILE Planning Commission Meeting 'Attachment 1 November 24, 1998 1. C/mmissioner Butler sed himself du4to a possible conflict of interest. 2. Chairmanyller stated the applicant h requested a. nuance to 12, 19 .� It was moved and seconded by Commissioners Kirk/Robbmi continue this application to the meeting of January 12, 1998. Unanim sly approxed with Commissioner Abels and Butler being absent. Commissioner Butler rejoined the Commission. C. F , ° est of Cent Crowell Communities for �u Century-Crowell of a Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-370 and approval of a 70 single family and other common lot subdivision map on 17.5 acres in the RL Zone District. 1. Chairman Tyler opened the public hearing and asked for the staff report Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff is recommending the addition of a Condition #92 to require the trees on the northeast edge of the north property line next to the retention basin, be retained and included in the landscaping for the retention basin. They are also recommending that the larger trees adjacent to the residential lots be removed. Planning Manager Christine di Iorio stated the City has a Code section that states dwellings next to the project or City, County, or tract boundary line shall be limited to one story if an existing one story dwelling is within 50 feet of the common property line unless there is a street separating the two. The existing houses to the north will be required to have one story in accordance with Code section. 2. Commissioner Robbins asked how this works when they do not line up. Planning Manager Christine di Iorio stated the Codes requires within 50 feet of the common property line. 3. Commissioner Kirk asked if any reaction had been obtained from the property owners to the north of the retention basin as to whether or not they would like the trees to be retained. Staff stated they had not received any adverse comments regarding the project. 015 31; CAMy Documents\WPDOCS\pcl 1-24-98.wpd 12 • Planning Commission Meeting November 24, 1998 4. Chairman Tyler stated he would hate to give up any of the trees as they are a landmark in the area. Another issue is the inter -face of this development and the golf driving range to the south. Currently, there. is no screening between the two and often golf balls go can astray. Developer should put up some suitable screen to protect against the golf balls. 5. Commissioner Robbins ask which direction the balls are hit. Community Development Director Jerry Herman stated they go from Dune Palms Road westerly. Commissioner Robbins asked why does staff want to remove the Eucalyptus trees. Staff stated they are brittle and would be acceptable in the retention basin. The trees to the west would be in the backyard of homes and prevailing winds blow toward the south and could be dangerous for those homeowners. 6. Chairman Tyler asked how may trees would be removed and how many retained. Staff stated there may be as many as 200 to 300 feet of trees would have to be removed. They are planted linearly. 7. Commissioner Kirk suggested making the retention more east/westerly and replace some of the retention basin with lots. 8. Mr. Ernest Vincent, Vice President of Century Crowell Communities, stated he was at a disadvantage. He is in-house counsel for the applicant and not a planner. He has been working with the landowner for four years to put this project together. His understanding is that they need to raise the grade level a great deal. Not sure what the ultimate grade level will be in relation to where the trees are. The pads will be higher and if they do not take the trees down, you would have a flat backyard, a big dip, the trees and then a slope up to the back walls of the existing unit. In regard to the retention basin in the front, there is an existing tree to the north and they thought of joining them, but this did not work out. They were going to have a perimeter wall and retention basin would be outside this wall. Planning Manager Christine di Iorio stated the wall proposal is conditioned to have an open fencing to view into the project (Condition #91). The retention basin was modified; it was along the north property line, but due to the noise study and the height of the noise mitigation walls, the retention basin was moved to along Dune Palms Road. 9. Chairman Tyler stated he was confused as a retention basin is usually quiet. Staff stated the distance between the homes along Dune Palms Road was shifted away from the street due to the retention basin being placed along Dune Palms Road. CAMy Documents\WPDOCS\pcl 1-24-98.wpd 13 • • Planning Commission Meeting November 24, 1998 10. Commissioner Robbins stated more homes could be built further away from Dune Palms Road than if the retention basin was moved along the north edge, you would have more homes with the backs facing Dune Palms Road. This plan has the fencing along Dune Palms Road separating the retention basin from Dune Palms Road is going to be open facing so the public has a view into the project. 11. Mr. Vincent stated the project will be gated and the price range will be lower than most gated communities. In reference to the driving range, he has spoken to Mr. Garry Hopkins, the owner of the driving range, regarding the screening and they are not certain how high the screening would have to be. Mr. Vincent noted the project engineer is present to answer any questions. 12. Mr. Joe Soneji, civil engineer for the project, stated that in regard to the grading, they will match the existing pad elevations on the north and the retention elevations on the west. They are fairly close to the grade of the driving range. The retention basin is proposed at that location because of the drainage that comes from Dune Palms Road. He has no objection to the Conditions of Approval and as long as they can include the Eucalyptus trees within the retention basis landscape scheme they will be happy to do so. However, in the middle of the property there is a mound that is ten feet higher than the houses to the north and it is there intention to remove the mound to be on the same elevation as the houses to the north. Discussion followed as to the location of the trees. 13. Commissioner Butler asked if the southern boundary next to the driving range, was higher or lower than the driving range. Mr. Soneji stated they are almost the same. Commissioner Butler asked how the houses would be protected from the balls. Mr. Soneji stated he did not have an answer at this time. 14. Commissioner Kirk asked staff to identify where the trees were located. Principal Planner Stan Sawa showed their location on the tract map. Commissioner Kirk stated that many of the trees are on a mound. Staff stated that was probably correct. 15. Chairman Tyler asked if the trees around the retention basin would be retained. Mr. Soneji stated it would depend on the grading of the retention basin. 16. Mr. Garry Hopkins, 45-975 Dune Palms Road, stated his concern was the screening of the balls and he would meet with the applicant to resolve any issues. 319 017 CAMy Documents\WPDOCS\pc11-24-98.wpd 14 Planning Commission Meeting November 24, 1998 17. Commissioner Butler asked if the fence on the school side was adequate. Mr. Hopkins stated no, but the power lines restricted them from going any higher. It will need to go higher on the other side. 18. Commissioner Robbins asked the height of the screen. Mr. Hopkins stated that on top of a berm it is 20-40 feet. 19. There being no further public comment, the public participation portion of the public hearing was closed and opened for Commission discussion. 20. Commissioner Robbins stated he had no objection as long as screening was addressed in the conditions. 21. Commissioner Butler asked that the new condition be modified. Staff noted they were only asking for the retention of the trees in the retention basin. 22. Commissioner Kirk stated that as long as a condition was added to require the applicant and golf school solve the problem of the screening before the project goes to the City Council. . 23. Chairman Tyler stated he thought they should retain the trees along the retention basin. As to the screening, it should be installed before the houses are occupied and it should be the responsibility of the applicant. The traffic information on Dune Palms Road needs to be updated before going to the. City Council. 24. Commissioner Robbins suggested a condition be added that states the screening would be installed prior to the issuance of a building permit. 25. Commissioner Kirk asked if the retention basin was originally planned for the northern boundary. Staff stated yes, and the noise study required the submittal that is before the Commission. Commissioner Kirk stated staff was more in favor of people than trees. Is it possible to have the plan redesigned with the retention along the northern boundary to keep the trees. Staff stated it is up to the applicant and the Commission, but if it is redesigned, the noise study would have to be modified accordingly or the initial study would be looked at again and the requirement at that time was for seven to nine foot walls. 26. Chairman Tyler asked staff to explain what would happen if you had nine foot high walls on the southerly part of the frontage. Staff stated they have to look at the previous noise study to see what it was based on. Chairman 320 018 CAMy Documents\WPDOCS\pcl 1-24-98.wpd 15 • • Planning Commission Meeting November 24, 1998 Tyler asked if the noise study was based on the traffic analysis that was done in 1992 and 1994. Staff stated the study is based on the ultimate buildout for Dune Palms Road with the City's 60 CNEL requirement as the maximum outdoor noise level. 27. Commissioner Robbins stated he was in favor of having as few lots as possible back up to Dune Palms Road. 28. Following discussion, it was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 98-082 recommending to the City Council Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-370 for Tentative Tract Map 27519. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, and Chairman Tyler. NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. 29. It was moved and seconded by Commissioners Butler/Robbins to adopt Planning Commission Resolution 98-083 recommending to the City Council approval of Tentative Tract 27519, subject to the Findings and Conditions of Approval as amended. a.. Retention of the trees in the retention basin. b. Screening prior to issuance of building permits to the satisfaction of the Community Development Director. C. Deletion of the second sentence in Condition #42.a. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, and Chairman Tyler. NOES; None. ABSENT: Commissioner Abels. ABSTAIN: None. D. Plot Plan 94-543. Amendment #1; a request of David Chapman for approval of building elevation modifications for a 550+ square foot expansion of an existing building (formerly Sesame') f se as a restaurant located at 50-981 Washington Street at the northwest co of Washington Street and Calle Tampico in the La Quinta Village Shopping Venter. Chairman Tyl open ' e public hearg and asked for the staff report. Principal Pl er S Sawa presented 4 information contain he staff report, a copy of which is on fil in the C� rty Develo ment Department. ,��" 2. Commissioner Kirk asked if the water heater that is being re] roof will it be screened. Staff stated yes and it is conditioned encroach above the parapet wall. 6d to the it cannot CAMy Documents\WPDOCS\pcl 1-24-98.wpd 16 3�1 HE City Council Minutes Council recessed to and until 7:00 p.m. 9 January 5, 1999 Attachment 2 7 ENTATIVE TRACT 27519 - A*REQUEST TO SUBDIVIDE 17.6 ACRES INTO 70 SINGLE-FAMILY RESIDENTIAL UNITS AND OTHER COMMON LOTS LOCATED SOUTH OF DESERT STREAM DRIVE AND WEST OF DUNE PALMS ROAD. APPLICANT: CENTURY-CROWELL COMMUNITIES. The Mayor declared the PUBLIC HEARING OPEN. Mr. Herman, Community Development Director, presented staff report advising that this matter was continued from the December 15, 1998 Council meeting. The request is to subdivide 17.6 acres into 70 single-family residential and other common lots with private streets located south of Topaz development and west of Dune Palms Road. The lot sizes are 7,920 sq. ft. and larger. They are typically 60' in width by 132' in length. The Planning Commission has recommended certification. of a mitigated negative declaration of environmental impacts and approval of the Tentative Tract Map with, conditions and findings. The continuance dealt with the issue of removal of trees. The applicant has prepared a plan that shows the existing trees and is proposing to save the trees which are secured by a new Condition No. 92 which provides for an easement for them and it will be dedicated to the Homeowner's Association for maintenance. Jim Brenneis, 79-365 Desert Stream, appreciated the time and efforts of the City and Century Crowell in the matter of the trees. He also surfaced his concern about the way the proposed tract is layed out in that there will be two lots to the rear of their properties. He asked if there is anything that can. be done to even up the lot lines. 3.22 020 City Council Minutes 10 January 5, 1999 Larry Kunkle,.79-345 Desert Stream, expressed the same concern about the fact that the lot lines don't line up, creating two lots in the rear of their properties. He was also concerned about the difference in elevation and that these homes are going to block their views of the mountains. Kim Balch, 79-355 Desert Stream, felt that the split in the lot .lines is going to decrease their property values and was also concerned about the difference in elevation. He also expressed concern about the speed of -traffic on their street. Sean Huber, 79-375 Desert Stream, expressed appreciation for the efforts made on saving the trees. Regarding the layout, he said that he's never seen anything like this and was opposed to it. Ed Knight, 1535 South "D" Street, San Bernardino, representing Century Crowell Communities, advised that they were very diligent in trying to match the lot lines with the Topaz tract. They are attempting to make this tract as compatible with the Topaz tract (which they also built) as possible. 'These homes will all be single -story and the pads will match the existing pads as nearly as possible. He advised that having more than one lot in back of another is not uncommon. He also noted that these lots are much deeper than those in the Topaz tract, resulting in the homes being about 60' from the rear property line. In response to Council Member Adolph, Mr. Knight advised that none of the pads in this tract will be higher than those to the north. However, there is a small hill where the trees are that will have to be. retained. Council Member Henderson questioned the process of removing a diseased or unsafe tree. Ms. Honeywell, City Attorney, advised that the intent of Condition No. 92 is to give that authority to the Homeowner's Association as part of their responsibility to maintain the trees. Council Member Sniff expressed concern about the use of the term "in perpetuity" in Condition No. 92, as that term means "forever" and no tree lasts forever. Council Member Henderson asked if there are other developments in the City in which there are staggered lots adjacent to an existing tract and Mr. Herman proceeded to enumerate a few of them which included The Estancias and Painted Cove. Joe Soneji, 74-140 El Paseo, Civil Engineer for the project, advised that they are very close to matching the elevation of the pads with the ones to the north -- 323021 City Council Minutes 11 January 5, 1999 they will either be the same or will be a foot lower. The staggered lot lines is a situation which is currently existing in all of the cities of the Valley. The highest roof ridge line will be 17'. Jim Brenneis, asked if the lots could be graded 8' to 10' below the elevation to the north in order to protect their views. Tom Mulcahy, DesertRock Court, wished ,to see some .guarantee that the elevations will remain the same. He also stated that the: Environmental Assessment doesn't mention that there will be two schools built on Dune Palms Road. Also, consideration needs to be given to the traffic that will be generated by The Gardens of Champions. There being no one else wishing to speak, the Mayor declared the PUBLIC HEARING CLOSED. Council Member Sniff expressed concern about the staggered lots and hoped that the developer could make some accommodation to match them, noting that it would result in a loss of two lots. He felt that the effort to save the trees was commendable. Mayor Pena commented that these are some of the things that happen when a community begins to experience growth (staggered lots, elevation differences, etc.), pointing out that it also happened in the Cove. Regarding the effect the staggered lots will have on property values --there's really no way of knowing that. Council Member Sniff asked if the tract meets all of the necessary and required City standards and Mr. Herman advised that it does and the City Attoeney confirmed same. Council Member Sniff felt that there are some potentially legitimate concerns, but if this development has conformed to all of the necessary and legal requirements, he didn't see that the City has any option but to proceed. In response to final .questions by Council, Mr. Soneji advised that the street is designed at the minimal grade allowed by the City. 'if the grade were any lower, it would not drain. Mr. Herman also advised that the house elevations will be going back to the Planning Commission for approval. 324 022 City Council Minutes 12 RESOLUTION NO. 99-06 January 5, 1999 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 98-370 FOR TENTATIVE TRACT MAP 27519, TO ALLOW THE SUBDIVISION OF 17.6 ACRES INTO.70 SINGLE FAMILY LOTS AND OTHER COMMON LOTS IN THE LDR ZONING DISTRICT. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99- 06 as submitted. Motion carried unanimously. RESOLUTION NO. 99-07 A RESOLUTION. OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A 70.SINGLE-FAMILY AND OTHER COMMON LOT SUBDIVISION ON 17.6 ACRES LOCATED ON THE WEST SIDE OF DUNE PALMS ROAD, 100 FEET SOUTH OF DESERT STREAM DRIVE. APPLICANT: CENTURY CROWELL COMMUNITIES. It was moved by Council Members Sniff/Henderson to adopt Resolution No. 99- 07 with amended Condition No. 92 to remove the term "in perpetuity" and to clarify that the trees are to be maintained as long as they are in good health and not a danger to health and safety. Motion carried unanimously. 2. CONSIDERATION OF ADOPTI PROPOSALS AND AUTHORIZING THE CITY MANAGER TO SUBMIT AP CATIONS TO RIVERSIDE. COUNTY ECONOMIC DEVELOPMENT AGENC OR COMMU DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL Y AR 1999-2 - The Mayor-declarjoEi the PUjWC HEARIXG OPEN. Mr. Herman, m rty Develop nt Director sente staff report advising that this is th ouncil's oppoL y to public to imony on applications for Community Development Br unds. The ity anticipates allocation of approximately $137,000. Te, the City has ceived five appl' ions for public improvements and four applications for p lic service olio s: Public Improvement: City of La Quinta $107,000 Curb, gutter, s' ewalk and ADA handicap ranl4s on Desert Club 3,2023 TREE RITE Arbor Services At 3 January. l3, 2000 Marty W. Butler, Project Manager Century.HomesD 1535 South "" Street, Suite 200 San Bernardino, CA 92408 Marty, On January 11th Levaluated the eucalyptus trees that are on the north side of the Aliso Del Rey project. There are a number of factors to consider in deciding what should be done with these trees. Tree health, condition, .characteristics, location, and future access should all be considered. This is a mature group of approximately 23 large eucalyptus; some are 70 feet or -more.. Ile majority of these trees seem to be in fairly good -health. Some seem to be under some stress, probably due to inadequate irrigation and fertility. The fact that these trees have never been topped makes them unique in the valley. Most large eucalyptus has been topped, ruining their structural integrity. Many of these trees have considerable dead wood and excessive branch end weight; both problems would be corrected with proper pruning. Eucalyptus trees tend to have a large amount of litter due to leaf drop, flowers, and shedding bark. The leaves contain oils that stain patios and decks. These. oils can also inhibit the growth of other plants under them. The location of these trees in relation to the planned construction is a concern. The grade at the west end is to be reduced by about 10 feet, approximately .10 feet from the base of these trees, and a retaining wall built. In my opinion, this will remove much of the existing root mass, making these trees susceptible to blowing over. This retaining wall would have to be moved out another 20 feet to "reduce the hazard. When the homes are built, access to about half of these trees will be difficult. All pruning would have to be done by climbing and much of the pruned material would have to. be controlled with ropes to prevent damage to the properties. Removal of pruning debris would be difficult because of poor access. These trees would be very expensive to keep maintained properly. These are large mature trees. They cannot be made into small trees. Topping is not a solution. Topping in the long run will increase hazards and create more problems. If the litter for these trees and the cost of proper maintenance is unacceptable, then they should A division of Steven Burt & Associates, Inc. 4 78-755 Darby Road Bermuda Dunes, CA 92201 • (619) 772.3673 • Fax (619) 772-3674 Lic. #64Z984 Attachment 4 s ' -J II hx bGo----;D -n �I I N W � ryry�g• N �-`4 I M "9 xoz 90 W I Ir -�v Ik O O �W Nc ;o 2 In N E ° c � csci N`1 — N N (O Z II I N zo.00. 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ROLL CALL: ARES: Commissioners Abels, BugoMobbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: one. ABSENT: None. Tentative Tract Map 25719 (Revision Q; a request of Century -Cromwell Communities for a recommendation of approval to: 1) allow removal of the existing D. g mature Eucalyptus trees from behind single family lots 38-42; and, 2) amend the final map to eliminate a City landscape maintenance easement from a 70 single family lot subdivision on 17.6 acres located on the west side of Dune Palms Road south of Desert Stream Drive. 1. Commissioner Butler excused himself due to a possible conflict of interest and left the dias. 2. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no further questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Ms. Marty Butler, representing Century -Cromwell Communities, gave a history of how the request had come to be. She further stated they have completed the grading and were willing to trim the trees until staff requested an arborist review the trees. The arborist recommended that only a certified arborist touch the trees due to the long range liability they would have with the trees. His concerns were for the location of the trees in relation to the four adjoining homes. His letter is included with the report. Based upon his recommendation, the area set aside for the maintenance easement of the trees is too small and would result in having to hand trim the trees. He also indicated that the HOA would have to spend $15,000 to $20,000 every other year to maintain the trees. As the cost is so exorbitant, most HOAs will not spend the money and the trimming is never done again. Then the tree limbs fall off and someone is liable. In addition to the location, they are now putting in a retaining wall around the corner, behind Lot 39. He stated the Eucalyptus trees have a large root mass and as soon as you construct the retaining wall it will probably kill all the trees anyway and they will either fall to the north or south. If the tree C:\My Documents\WPDOCS\PC 2-22-20.wpd 7 0283�� Planning Commission Minutes becomes brittle or their root base dies, they are prone to fall over. Based on this knowledge, she submitted the information to the City because they do not want to pass on a known liability to a HOA. If the trees were removed from behind Lots 38-42, it would leave 11-12 trees around the retention basin area which would not be so costly to maintain. The second issue is that when the map was recorded the maintenance easement was recorded in favor of the City of La Quinta and they are asking it be transferred to the HOA. She would also recommend the easement behind Lots 38-42 be dropped because it is a long range liability responsibility. They would prefer to retain the trees, but in a safer location. 3. Chairman Kirk asked if there were any questions of the applicant. Commissioner Abels asked if the trees in front of the retention basin would remain. Ms. Butler stated 11 would remain. Commissioner Abels asked what the long range cost would be to maintain the trees. Ms. Butler stated an annual trimming would cost $20,000 because they would have to be hand trimmed. In the retention basin it would be about half that cost because they can use machines. 4. Commissioner Tyler asked if the Commission agreed to this request, how would the lots at the north end be reshaped. Ms. Butler explained it would be a 3:1 slope, maybe remove the wall and the easement, and put a retaining wall behind Lots 38 and 39 which will cause a grade differential that would be part of the lot. The easement would become a part of Lot "H" and maintained by the HOA. She further stated there would have to be a revision to the grading plan to create the slope. Commissioner Tyler asked if it wasn't possible to gain access to the trees on the north side from the retention basin and CVWD well site. Ms. Butler stated that is not there property and they can't obligate the HOA to go someone else's property. 5. There being no further questions of the applicant, Chairman Kirk asked if anyone else would like to speak on this project. Mr. Sean Huber, 79-375 Desert Stream Drive stated they liked the trees and one of the reasons they purchased their home was because of the trees. At that time they were told the trees would remain and no modification would have to be made to his yard. The wall will need to be removed is his wall. They specifically picked that lot due to its uniqueness. They have family members who paid $1,000 to have their 30 Eucalyptus trees trimmed. He does not believe CVWD will have a problem with anyone using their property to trim the trees. These trees are also habitat to a certain amount of wildlife and that cannot be replaced. When the project was originally approved by the City Council, they expressed their desire to keep the trees and Council required them to be retained. You cannot replace these trees. Century could have re -mapped the site before it was recorded. 331 029 CAMy Documents\WPDOCS\PC 2-22-20.wpd 8 Planning Commission Minutes 6. Commissioner Tyler asked if anyone had received a notification of this hearing. Mr. Huber stated he had not. 7. Mr. Jim Brenneis 79-365 Desert Stream Drive, agreed with Mr. Huber, and stated he was the first resident on Desert Stream Drive. He was not into the uniqueness of Mr. Huber's lot. He has lived there through all the storms and have yet to see one. branch fall from those trees. They purchased there because of the trees. Their concern is the beauty of the trees and the wildlife. Poor planning on Century's part does not constitute raping the land. They should have planned the site differently. 8. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 9. Commissioner Tyler stated he personally believes the arborist report is exaggerated. The report talks about the grading in the future tense and yet the grading is completed and there has been some interruption of the root system. He believes access could be gained through the CVWD property. The closest house is 52-55 feet from the rear lot line and the trees are beyond that so he does not believe there is any danger of a tree falling on a house exists. During the previous public hearings concern was raised by both the Planning Commission and City Council regarding these historic trees and both bodies required the applicant to keep the trees. He does not share the concern as shared by the applicant. The City should hire their own arborist and get a second opinion. He has no objection with the request to change the easement title. 10. Commissioner Robbins stated he agrees with Commissioner Tyler. Century was given direction to keep the trees and they have a responsibility to do so, even if they have to lose four units. All of the trees can be accessed either from the retention basin on this project, or from the retention basin on the adjoining project. These trees are extremely unique. He was leaning toward the safety concerns and to replacing them with some type of safe trees. Now, it appears Century did not do their homework and it is essentially their problem. The Planning Commission has more of a responsibility to the neighbors to the north and the preservation of the trees. 11. Commissioner Abels stated he agreed with getting a second opinion on the trees as he is concerned about the liability issue. He would like to continue the project until a second opinion is obtained. City Attorney Dawn Honeywell stated she has a great concern about the liability when there is an opinion from a certified arborist that there is a liability. With all the factual 332 issues on the record, the fact that the City enjoys the historical trees might not weigh well if someone were to get hurt or sustain a lot of property damage. She also agrees that because the only reason these trees are kept there against CAMy Documents\WPDOCS\PC 2-22-20.wpd . 9 030 Planning Commission Minutes the will of the current property would be a City condition on building in this particular way, the City would be named if there were any damage to property, or personal injury. If the concern is as great as the developer is proposing, then rather than just amending the map to look at these items, maybe it needs to be amended to look at how these lots are being configured. With those opinions on the record, it is hard to ignore them. 11. Mr. Brenneis stated that if the trees are left and they lose 4 units, that means they may be able to move their lots down and he will not have two backyards butting up to his back yard. 12. Commissioner Tyler stated there is not much you can do to see that houses line up with the units they back up to. In reference to the arborist report, there is nothing in the report that states the houses are in jeopardy of having the trees falling on them. Secondly, the City conditioned the applicant to keep the trees prior to them mapping the lots, and maybe it is not too late to look at this. 13. Chairman Kirk asked Ms. Butler to address the concerns. Ms. Butler stated the main concern is that this is an approved tract map, grading plan, and an approved loan to construct 70 units and unless the City would want to financially assist in making changes, it would be a real hardship on them. If the City wants a second arborist report, they have no objection. It is a recorded map and the City will bear the responsibility if the trees remain. 14. Mr. Huber stated Century was not concerned about the liability of the trees when they built his.house. In fact it was a selling point. They can disperse the cost through their other projects to lose the four houses. 15. Chairman Kirk asked if a covenant could be applied to the lots that endemnifies the HOA, developer, and City. City Attorney Dawn Honeywell stated you could try to obtain releases from the property owners or prospective property owners, but the problem is how you could make sure they continue on to new property owners. They cannot run with the land, but she is not sure how that release would even hold up. 16. There being no further discussion, it was moved and seconded by Commissioners Tyler/Robbins to recommending approval of the change to the maintenance easement responsibility. ROLL CALL: AYES: Commissioners Robbins, Tyler, and Chairman Kirk. NOES: Commissioner Abels. ABSTAIN: None. ABSENT: Commissioner Butler. 031 CAMy Documents\WPDOCS\PC 2-22-20.wpd 10 Planning Commission Minutes 17. Chairman Kirk asked if the Commission could hire an arborist for a second study. City Attorney Dawn Honeywell stated the Planning Commission could adopt a Resolution approving the request to change the maintenance easement to the HOA and deny the removal of the trees and make a recommendation to the City Council that a second arborist study be done. It could be appealed to the City Council and they could make such a requirement. Discussion followed as to the Commission's different options. 21. Commissioner Robbins asked if they could condition the applicant to pay for a second arborist study the City would commission. City Attorney Dawn Honeywell stated it is not the City's standard to require more than one study. Chairman Kirk stated this was done by the applicant and not at the request of the City. Discussion followed regarding the process of having studies are required and the condition of the trees. 22. Commissioner Abels asked what would happen if the City Council does not want a second report. City Attorney Dawn Honeywell stated the Commission is a recommending body to the City Council and they are the final authority and can do as they chose. 23. Ms. Butler stated they are willing to do the trimming, but do not want the liability, but if the City wants to accept it, they will keep the trees. The report does state the trees are in good shape and it is not known what will happen. 24. There being no further discussion, it was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2000-008 denying the request to remove the Eucalyptus trees and approving the reconveyance of the maintenance easement for Tentative Tract 25719 (Revision #2), subject to the Finding and Conditions of Approval as amended: a. Condition #5: Deleted. b. Condition #6: The landscape maintenance easement along the north side of Lot "H" and Lots 38-42 shall be reconveyed to the HOA. C. Adding all conditions of the previous approval referred to in Condition #3. ROLL CALL: AYES: Commissioners Robbins, Tyler, and Chairman Kirk. NOES: Commissioner Abels. ABSTAIN: None. ABSENT: Commissioner Butler. 25. It was moved and seconded by Commissioners Tyler/Robins to adopt Minute Motion 2000-003 recommending to the City Council a second arborist study be required. Unanimously approved with Commissioner Butler being absent. 334 CAMy Documents\WPDOCS\PC 2-22-20.wpd 11 032 f e L4., -4 LANTSON E. ELD1iED A PROFESSIONAL LAW CORPORATION 74-000 HIGHWAY III SUITE 127 INDIAN 'WELLS, CALIFORNIA 92210 TELEPHONE 1760) 773-4666 FAX 1760) 773-5697 March 17, 2000 Mr. Jerry Herman Director, Community Development Department City of La Quinta La Quinta, CA 92253 Via: FAX Re: Tract 27519,Condition #92 Dear Jerry: P.O. BOX 5620 205 WALL STREET KETCHUM, IOAHO 83340 TELEPHONE (2061 726-6585 FAX (2061 726-7077 As you may recall, I formally was a co-owner in the property that is now assigned tract number 27519, and continue to be involved as a member of the joint venture limited liability company that is developing this property. I, like most people concur that trees, particularly in the desert, are an asset and should be maintained where feasible. Condition 92 in connection with the Tract map for this property, I believe, attempted to state this objective, incorporating the concept of feasibility and safety with the phrase that the trees should be retained if "not a danger to health and safety". 4 I received copies of the Arborist's report regarding these trees which indicates that maintaining these large eucalyptus trees in proximity to not just the existing but the new homes would present a health and safety risk. You may recall that in response to concerns by the owners of one of the homes that are now relatively close to the trees the City determined that the maintenance of the trees was a nuisance and requested that all of the close trees be removed or significantly pruned. The report indicates that those earlier concerns will now be significantly magnified due to many more homes being constructed in the immediately proximity to the trees. 335 Mr. J. Herman March 17, 2000 Page Two As a member in the joint venture Company, I obviously have very significant concerns regarding the potential of injury to people and property by allowing the trees to remain. I am concerned that if the trees are not removed the joint venture (which indirectly means me and my partners) will be determined to be liable for any such injury and be held financially responsible. My reaction, and I believe anyone else's reaction, to the report would be to remove the trees before any additional homes were built. Further, in this regard, I share the opinions and the concerns set forth in the letter from Best, Best & Krieger that if, as developers, Aliso Del Rey is prevented, by the City from taking steps to avoid a now known risk, that the project developers would be relieved of any responsibility should injury or damage occur, and that the City itself would have assumed that liability. As a former resident and taxpayer in La Quinta, that would not have been a risk that I would have wanted my city to assume. I would expect that the current council and staff share that opinion. Condition 92 to the Tract Map, depending upon how it is interpreted, could preclude that. The condition says maintain the trees. The condition also says do not allow a threat to public health or safety. It appears that these two directives and mutually inconsistent. I request that the City provide direction reconciling these conflicting requirements. As unfortunate as it seems, I believe that concerns of public health and safety should take priority over concerns of aesthetic, and therefore, the trees must go. Very truly yours, LANTSON E. ELDRED LEE/amb cc: Mary W. Butler 336 T4ht 4 4Q" COUNCIL/RDA MEETING DATE: March 21, 2000 Public Hearing on Tentative Tract 29657, a Request to Resubdivide 58 Single Family Lots, Street Lots, and a Golf Course Lot to Adjust Existing Lot Lines and Provide Gated Entries, Located on Medallist Drive and National Drive, Between Kingston Heath and Tiburon Drive, Within the Norman Golf Course. Applicant: Norman Estates II, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 13 Adopt a Resolution of the City Council approving Tentative Tract 29657, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History In December, 1991, the City Council approved Specific Plan 90-015, of which this tract is a part. An amendment to the Specific Plan was approved by the City Council on December 1, 1998, retaining the 18 hole golf course, reducing the maximum dwelling units from 1,060 to 365, revising the layout and circulation, and amending development standards. Tentative Tract 29136, approved in May, 1999, initially subdivided the specific plan area into 15 residential area lots for future development, five golf course lots, one lot p:\stan\tt 29657 cc rpt.WPD 337 each for the maintenance yard, clubhouse lot, and miscellaneous lots for streets, common areas, and water well sites. Tentative Tracts 29347, 29348, and 29349 were approved by the City Council on August 3, 1999, for 164 single family and miscellaneous lots within the Norman Golf Course. These tracts have since been recorded. This proposed tract is comprised of 58 of the 92 single family lots in Tract 29349 on Medallist Drive and National Drive (Attachment 1). Project Request This Tentative Tract Map proposes to reconfigure some of the 58 single family lots and several adjacent common area and street lots (Attachment 2). The majority of the single family lots will remain 85 feet wide and 165 feet deep, with most of the lots backing up to the golf course. The largest lot will be 22,893 square feet, the smallest will be 14,025 square feet, and the average lot size will be 15,659 square feet. The major revision is to the north end of Medallist Drive and south end of National Drive. These points are being revised to provide gated entries into the tract. The primary entry is at Medallist Drive where an "Olive tree" grove effect, and decorative paving, with either a cascading fountain of thinly sheeting water or annual color will be provided. The secondary entry on National Drive will be Olive tree lined with decorative paving. Public Notice This Tentative Tract Map application was advertised in the Desert Sun newspaper on March 9, 2000. All property owners within 500 feet of the site were mailed a copy of the Public Hearing notice as required by the Subdivision Ordinance of the La Quinta Charter and Municipal Code. As of this writing, no written comments have been received. Public Agency Review All applicable agency comments received have been made part of the Conditions of Approval for this case. Planning Commission Review: The Planning Commission reviewed this request at its meeting of February 22, 2000. There were no inquiries from the public, nor comments from the Commission. The Commission unanimously adopted Resolution 2000-007, recommending approval of this request, subject to the findings and recommended conditions (Attachment 3). 002 p:\stan\tt 29657 cc rpt.WPD % 338 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving Tentative Tract 29657, subject to the Findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council approving Tentative Tract 29657; or 3. Provide staff with alternative direction. Respectfully submitted, erry,Herrryary, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Location Map 2. Tentative Tract Map exhibit (Large for City Council only) 3. Planning Commission minutes for the meeting of February 22, 2000 p:\stan\tt 29657 cc rpt.WPD 33�t�0� RESOLUTION 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A REQUEST TO RESUBDIVIDE 58 SINGLE FAMILY LOTS, STREET LOTS, A COMMON AREA LOT, AND A GOLF COURSE LOT TO ADJUST EXISTING LOT LINES AND PROVIDE GATED ENTRIES CASE NO.: TT 29657 APPLICANT: NORMAN ESTATES II, LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 21 ST day of March, 2000, hold a duly noticed Public Hearing to consider the request of NORMAN ESTATES II, LLC, for approval of a Tentative Tract Map to adjust existing lot lines and provide gated entries, located on Medallist Drive And National Drive, between Kingston Heath and Tiburon Drive, within the Norman Golf Course, more particularly described as: Lots 1 through 58 of Tract 29349-2, Lots 24, 27, and "E" of Tract 29136 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 22d day of February, 2000, hold a duly noticed Public Hearing to consider Tentative Tract Map 29657, and did adopt Resolution 2000-007, recommending approval, subject to the Findings and Conditions of Approval; and, WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The La Quinta Community Development Department has determined that Tentative Tract 29657 is within Specific Plan 90-015 and is exempt from the California Environmental Quality Act of 1970, as amended, per Public Resources Code Section 65457 (a). An Environmental Impact Report (EA 90-159 for SP 90-015) was certified on December 3, 1991, by the City Council. An Environmental Assessment Addendum to the previously approved Environmental Impact Report was completed for Amendment #1 which was approved by the City Council on December 1, 1998. No changed circumstances or conditions exist which would trigger the preparation of a subsequent Environmental Impact Report pursuant to Public Resources Code 21 166; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to approve said Tentative Tract Map 29657: P:\STAN\tt 29657 cc res.wpd U 340 Resolution 2000- Tentative Tract Map 29657 March 21, 2000 The proposed map and its design and improvement, is consistent with the General Plan and applicable Specific Plan in that the lots are intended and designated for Low Density Residential use. The development of the lots will comply with applicable development standards such as setbacks, height restrictions, density, etc. 2. The design of the subdivision and proposed improvements are not likely to cause environmental damage or substantially and avoidably injure fish, or wildlife, since the project is primarily surrounded by development, or other urban improvements, and mitigation is required by the Environmental Impact Report and Environmental Assessment Addendum. 3. The design of the subdivision and proposed improvements are not likely to cause serious public health problems due to imposed conditions. 4. The design of the proposed map will not conflict with easements acquired by the public at large, for access through, or use of, property within the proposed Map since the street access will remain. WHEREAS, in the review of this Tentative Tract Map, the City Council has considered, the effect of the contemplated action on housing needs of the region for purposes of balancing those needs against the public service needs of the residents of the City of La Quinta and its environs with available fiscal and environmental resources; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve Tentative Tract Map 29657 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21" day of March, 2000, by the following vote, to wit: 005 P:\STAN\tt 29657 cc res.wpd 3 4 1 Resolution 2000- Tentative Tract Map 29657 March 21, 2000 AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California P:\STAN\tt 29657 cc res.wpd 342 006 Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 Norman Estates II, LLC GENERAL 1. Upon City Council approval, a memorandum noting that City Conditions of Approval for development applications exist and are available for review at City Hall, shall be recorded against the property with the Riverside County Recorder's office. 2. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 3. Tentative Tract Map No. 29657 shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 4. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading or site construction 343 permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 007 pAstan\tt 29657 cc coa.wpd Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 5. The applicant shall comply with the terms and requirements of the infrastructure fee program in effect at the time of issuance of building permits. PROPERTY RIGHTS 6. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 7. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 8. Right of way dedications required of this development include: a. Madison Street, Monroe Street and Airport Blvd. (Primary Arterials) - 55- foot halves of 1 10-foot rights of way Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained .in the approved construction plans. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant interim easements to those areas within 60 days of written request by the City. 9. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 10. The applicant shall create 20-foot-deep perimeter setbacks along public rights of way. The 20-foot depth is the average depth if meandering wall design is approved. The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks, equestrian paths) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for 341 those purposes. The equestrian easement shall be dedicated by separate p:\stan\tt 29657 cc coa.wpd Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 instrument and include specific language regarding maintenance responsibility by the City of La Quinta. 1 1 . The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, mailbox clusters and common areas. 12. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map and along well site lots. 13. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 14. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 15. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) 16. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. `��5 009 p:\stan\tt 29657 cc coa.wpd Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 17. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 18. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 19. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 20. Depending on the timing of development of the parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to reimburse the City or others for the cost of the improvements, to secure the cost of the improvements for future construction by others, or a combination of these methods. 21. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map 346 or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. 010 p:\stan\tt 29657 cc coa.wpd Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 22. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 23. If improvements are phased with multiple final maps or other administrative approvals (e.g., a Site Development Permit), off -site improvements and perimeter improvements shall be constructed as outlined in the "Street and Traffic Improvements" and "Landscaping and Wall" sections of these conditions of approval. 24. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 25. The applicant's obligations for portions of the required improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. GRADING 26. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is located within or immediately adjacent to a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project flood and building pads are compacted to 95% Proctor Density. Prior to issuance of building permits for lots which are so located, the applicant shall receive Conditional Letters of Map Revision based on Fill (CLOMR/F) from 347 FEMA. Prior to final acceptance by the City of subdivision improvements, the applicant shall have received final LOMR/Fs for all such lots. � 11: p:\stan\tt 29657 cc coa.wpd Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 27. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 28. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 29. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The listed elevation differential limits are not an entitlement and more restrictive limits may be imposed in the map and plan approval process. If compliance with the listed limits is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 30. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 31. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 32. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by a civil engineer or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. DRAINAGE 34,g The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: p:\stan\tt 29657 pc coa.wpd 012 1 2 Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 33. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 34. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 35. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 36. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 37. Retention capacity shall be based on site -specific percolation data which shall be submitted for checking with drainage plans. The design percolation rate shall not exceed two inches per hour. 38. Nuisance water shall be retained on site and disposed of in a manner approved by the City Engineer. UTILITIES 39. The applicant shall obtain the approval of the City Engineer for the location of all above -ground utility structures, located offsite or within perimeter setbacks, to ensure optimum placement for aesthetic as well as practical purposes. These structures include, but are not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands. 40. Existing and proposed electric, telephone and cable utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 41. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 42. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction). 349 013 p:\stan\tt 29657 pc coa.wpd Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 a. OFF -SITE STREETS AND TRAFFIC SIGNALS Off -Site street improvements and traffic signals shall be constructed in accordance with the conditions of approval for Tentative Tract 29136. b. PRIVATE STREETS AND CULS DE SAC i. Residential: 36-foot travel width. Width may be reduced to 32 feet with parking restricted to one side and 28 feet with on -street parking is prohibited if there is adequate off-street parking for residents and visitors and the applicant provides for perpetual enforcement of the restrictions by the homeowners association. 43. Improvements shall include appurtenances such as traffic control signs, markings and other devices, street name signs, and sidewalks. 44. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 45. Street right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 46. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 47. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas Collector Secondary Arterial Primary Arterial Major Arterial 3.0" a.c./4.50" a.b. 4.0"/5.00" 4.0"/6.00" 4.5"/6.00" 5.5"/6.50" 48. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. 014 p:\stan\tt 29657 pc coa.wpd 3,5c Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 49. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. LANDSCAPING AND PERIMETER WALL 50. The applicant shall provide landscaping in perimeter setbacks and common lots. 51. The applicant shall provide walls around the tentative map perimeter. 52. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 53. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. QUALITY ASSURANCE 54. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 55. The applicant shall employ or retain qualified civil engineers, geotechnical 35 engineers, surveyors, or other appropriate professionals to provide sufficient 015 p:\stan\tt 29657 pc coa.wpd Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 construction supervision to be able to furnish and sign accurate record drawings. 56. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. Where retention basins are installed, testing shall include a sand filter percolation test, as approved by the City Engineer, after tributary -area improvements are complete and soils have been permanently stabilized. 57. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As - Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as - constructed conditions. MAINTENANCE 58. The applicant shall make provisions for continuous, perpetual maintenance of all required improvements unless and until expressly released from said responsibility by the City. This shall include formation of a homeowner's association or other arrangement acceptable to the City for maintenance of retention basins, common areas and perimeter walls and landscaping. FEES AND DEPOSITS 59. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. MISCELLANEOUS 60. Applicable conditions of Tentative Tract 29349 shall be met. FIRE MARSHAL 61. Prior to issuance recordation of final map, applicant/developer shall furnish one blue line copy of the water system plans to the Fire Department for review/approval. Plans shall conform to the fire hydrant types, location and 3 r n spacing, and the system shall meet fire flow requirements. Plans shall be signed/approved by a registered Civil Engineer and the local water company 016 p:\stan\tt 29657 pc coa.wpd Resolution 2000- Conditions of Approval - Recommended Tentative Tract 29657 March 21, 2000 with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department". 62. Fire hydrants in accordance with CVWD standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1000 gpm for a two hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of streets directly in line with fire hydrants. 63. The required water system, including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 64. A temporary water supply for fire protection may be allowed for the construction of the models only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 65. Gates installed to restrict access shall be power operated and equipped with a Fire Department override system consisting of Knox Key operated switches, Series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Improvement plans for the entry street and gates shall be submitted to the Fire Department for review/approval prior to installation. 66. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrant(s) are either existing or that financial arrangements have been made to provide them. 017 3S3 p:\stan\tt 29657 pc coa.wpd 35 ATTACHMENT aw: ills 's ATTACHMENT 3 Planning Commission Minutes February 22, 2000 8. Commissioner Abels asked if they have prospective tenants. Ms. Clarke stated yes and expect to have it filled within the next two months and open in a year. 9. There being no further questions o e applicant, Chairman Kirk asked if anyone else would like to spe on this project. There being no further discussion, the public parti 'pation portion of the hearing was closed and open for Commission d' ussion. 10. Commissioner R'916ins stated one good reason for having grass in the bottom of a retention asin is to keep the ground from sealing up. Grass allows the water to votcolate. 11. The,-X being no further discussion, it was moved and seconded by C mmissioners Butler/Abels to adopt Resolution 2000-006, approving Site Aevelopment Permit 99-666, subject to the Finding and Conditions of Approval as submitted. AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. } C. Tentative Tract Map 29657; a request of Norman Estates II, LLC for a recommendation of approval to re -subdivide 58 single family lots, a street lot, a common area lot, and a golf course lot to adjust existing lot lines and provide gated entries located on Medallist Drive and National Drive, between Kingston Heath and Tiburon Drive within the Norman Golf Course. Chairman Kirk opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Mr. J. R. Morrow, President of the R C Hobbs, who will be the contractor on this project, stated they agree with all the conditions as written. 3. There being no further questions of the applicant, Chairman Kirk asked if anyone else would like to speak on this project. There being no further discussion, the public participation portion of the hearing was closed and open for Commission discussion. 356 CAMy Documents\WPDOCS\PC 2-22-20.wpd 6 02.1 Planning Commission Minutes February 22, 2000 4. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2000- 007, recommending approval of Tentative Tract 29657, subject to the Finding and Conditions of Approval as submitted. ROLL CALL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. D. To,,+�+;.,o Tract Ma= 7571')(Revision #2); a request of Century -Cromwell ommun.ties for a recommendation of approval to: 1) allow removal of the existing m ture Eucalyptus trees from behind single family lots 38-42; and, 2) amend the fin %thesert to eliminate a City landscape maintenance easement from a 70 single fasubdivision on 17.6 acres located on the west side of Dune Palms Road soStream Drive. 1. Com%iissioner Butler excused himself due to a possible conflict of interest and leNthe dias. 2. Chairman Kirk opened the public hearing and asked for the staff report. Planning M ger Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no er questions of staff, Chairman Kirk asked if the applicant would like o address the Commission. Ms. Marty Butler, representing Century-Cr mwell Communities, gave a history of how the request had come to be. Sh further stated they have completed the grading and were willing to trim the es until staff requested an arborist review the trees. The arborist recommend that only a certified arborist touch the trees due to the long range liability the would have with the trees. His concerns were for the location of the trees in elation to the four adjoining homes. His letter is included with the report. Ba d upon his recommendation, the area set aside for the maintenance easeme of the trees is too small and would result in having to hand trim the trees. also indicated that the HOA would have to spend $15,000 to $20,000 every of er year to maintain the trees. As the cost is so exorbitant, most HOAs wil not spend the money and the trimming is never done again. Then the tree imbs fall off and someone is liable. In addition to the location, they are no putting in a retaining wall around the corner, behind Lot 39. He stated the E alyptus trees have a large root mass and as soon as you construct the retaining all it will probably kill all the trees anyway and they will either fall to the no I or south. If the tree 35" CAMy Documents\WPDOCS\PC 2-22-20.wpd 7 022 T4t!t 4 4 Qu&& COUNCIL/RDA MEETING DATE: March 21, 2000 MW 1l INA Consideration of an Ordinance Amending Chapter 9.50 Section 9.50.020 (Height Limits and Setbacks Near Image Corridors) of the La Quinta Charter and Municipal Code Relative to Residential Development Standards RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Introduce an Ordinance amending Chapter 9.50, Section 9.50.020 (Height Limits and Setbacks Near Image Corridors), of the La Quinta Charter and Municipal Code relative to Residential Development Standards: A. Move to take up Ordinance No. _ by title and number only and waive further reading. B. Move to introduce Ordinance No. on first reading. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Section 9.50.20 of the Zoning Code, Height Limits and Setbacks near Image Corridors, requires any single family residences, abutting General Plan designated Primary, Secondary and Agrarian Image Corridors, not to exceed twenty-two (22) feet in height, with a twenty-five (25) foot rear or side yard setback. Staff is requesting modification of this requirement for existing recorded lots by reducing the twenty-five (25) foot side yard setback to five (5) feet with the building height limited to ten (10) feet. Plus, beyond the ten foot (10) building height the roof may be constructed so that for every horizontal foot the roof can go up one vertical foot to the maximum height permitted in the Zoning District, or as required by this policy whichever is more restrictive (Attachment 1). 358 C:\My Documents\WPD0CS\ccjh016.wpd Staff recommends reduced development standards for existing lots because under a worst case scenario a property owner would only have a thirty (30) foot wide building area on a minimum 7,200 square foot lot, with a minimum 60 foot frontage. This potential impact was discovered during the construction of two houses adjacent to an Image Corridor with only a five (5) foot side yard setback where twenty-five (25) feet is currently required. The error was not realized until the foundation was poured and framing completed. Except for these existing lots, all new lots within subdivisions, since the 1996 Zoning Code revision update, comply with the twenty-five (25) foot side and rear yard setback requirements when adjacent to General Plan designated Image Corridors. Planning Commission Action The Planning Commission at their meeting of March 14, 2000, considered the amendment and on a 5-0 vote unanimously voted to recommend approval of the Zoning Ordinance Amendment (Attachment 2). FINDINGS AND ALTERNATIVES: The alternative available to the City Council include: 1. Introduce an Ordinance amending Chapter 9.50, Section 9.50.020 (Height Limits and Setbacks Near Image Corridors), of the La Quinta Charter and Municipal Code relative to Residential Development Standards; or 2. Do not introduce an Ordinance amending Chapter 9.50, Section 9.50.020 (Height Limits and Setbacks Near Image Corridors), of the La Quinta Charter and Municipal Code relative to Residential Development Standards; or 3. Refer the matter back to the Planning Commission for further consideration; or 4. Continue the request and provide staff with alternative direction. R HyF fully s bmitted, er an C ity Development Director Approved for submission by Thomas P. Genovese, City Manager Attachments: 359 1 . Redline copy of Chapter 9.50, Section 9.50.020 002 2. Draft Planning Commission Minutes of March 14, 2000 C:\My Documents\WPD0CS\ccih016.wpd ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AMENDING CHAPTER 9.50, SECTION 9.50.020 OF THE LA QUINTA CHARTER AND MUNICIPAL ' CODE RELATIVE TO RESIDENTIAL DEVELOPMENT STANDARDS CASE NO.: ZOA 2000-065 HEIGHT LIMITS AND SETBACKS NEAR IMAGE CORRIDORS CITY OF LA QUINTA THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 9.50, Section 9.50.020 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 9.50.020 Height Limits and Setbacks Near Image Corridors. In order to facilitate noise screening for residents and preserve visual openness, it is necessary to limit building heights for residential development. Therefore, notwithstanding the height standards set forth elsewhere in this Code, additional height limitations shall apply to buildings within 150 feet of the edge of right-of-way of the following General Plan -designated Image Corridors: • Primary, Secondary, & Agrarian Image Corridors: All buildings limited to one story or 22 feet. Rear yard setbacks for residential units abutting the Image Corridors shall be a minimum of 25-feet. The RVL Development Standard shall be required as specified in Section 9.30.020. For existing lots, prior to the 1996 Zoning Ordinance Update, the side yard setback shall be five (5) feet with the building height limited to ten feet. Plus, beyond the ten foot building height, the roof may be constructed so that every horizontal foot the roof can go up, one vertical foot to the maximum height permitted in the Zoning District or as required by this policy, whichever is more restrictive. SECTION II. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. 360 C:\My Documents\WPDOCS\Ord Zoa065 Image Corridors.wpd 003 03 Ordinance No. Zoning Ordinance Amendment 2000-065 SECTION III. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by Resolution of the City Council; shal certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered in to the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED this day of , 2000, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM:. DAWN C. HONEYWELL, City Attorney City of La Quinta, California 361 C:\My DocumentsMPDOCS\Ord Zoa065 Image Corridors.wpd 004 ATTACHMENT 1 Redline copy of Chapter 9.50, Section 9.50.020 of the La Quinta Charter and Municipal Code 9.50.020 Height Limits and Setbacks Near Image Corridors. In order to facilitate noise screening for residents and preserve visual openness, it is necessary to limit building heights for residential development. Therefore, notwithstanding the height standards set forth elsewhere in this Code, additional height limitations shall apply to buildings within 150 feet of the edge of right-of- way of the following General Plan -designated Image Corridors: • Primary, Secondary, & Agrarian Image Corridors: All buildings limited to one story or 22 feet. Rear and side yard setbacks for residential units abutting the Image Corridors shall be a minimum of 25-feet, with the exception of the RVL Zone District, where it on Th �- . % ! a , �'Wh1 .b 5 pu reAls ly applies to the side yaid. "99C ZOW r roan e tl;.roQ aan 9P„? vpl foot%e mrum..h�ig�:r.:m t Zing Distt ct a Os r040jf ORD ZOA 065 Exhibit 6 R2 006 ATTACHMENT 2 Planning Commission Meeting March 14, 2000 C. Zoning Ordinance Amendment 2000-065; a request of the City for a recommendation of approval regarding an Amendment to Section 9.50.020 of the Zoning Code regarding height limits and setbacks near Image Corridors. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Robbins asked if Washington Street was the only street that would be affected. Staff stated they have checked all the other Image Corridors and this is the only area of concern. 3. Commissioner Tyler stated his concern about adopting a change to the Zoning Code for one area of concern in that it could set a precedent. He asked if there was any other means to approve these houses without amending the Zoning Code. Staff stated this was not. 4. Commissioner Robbins asked if there would be some style in the roof line. Staff noted the roof would have a pitch and trees would be planted along Washington Street to break it up. 5. Chairman Kirk asked how this problem was discovered. Staff noted there was an error in the plan check process and it was not found until the framing was under way. 6. Chairman Kirk asked if anyone wanted to speak regarding this issue. Mr. John Kalogeris, 51-215 Calle Quito, builder of the houses, stated they began plan check for the houses in June, 1999 and pulled building permits in November. They did not begin framing until January, 2000. In order to resolve the issue, they have agreed to modify the roof line 30% and plant mesquite trees to mitigate the noise levels on Washington Street. 7. There being no further public comment, Chairman Kirk closed the public participation portion of the hearing and opened the hearing for Commission discussion. 8. There being no further discussion, it was moved and seconded by 11 363 A:\PC3-14-20.wpd 11 007 Planning Commission Meeting March 14, 2000 8. There being no further discussion, it was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2000-006, recommending approval of Zoning Code Amendment 2000-065, modifying Section 9.50.020 regarding the side yard setbacks for existing lots adjacent to Image Corridors, as recommended. ROLL COLL: AYES: Commissioners Abels, Butler, Robbins, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. VI. BUSINESS ITEMS: B. Master Design Guidelines 2000-009; a request of Tribble Construction for approval of guidelines for construction of single family homes throughout the Cove. 1. Planning Manager Christine di lorio presented the information contained in the staff report, a copy of which is on file in the Community Development Director. 2. Chairman `,Kirk asked if the applicant would like to address the Commission: r. William Tribble stated he was available for any questions. \ 3. Commissioner Butl suggested some popouts be added to Plan E3 for detail around win ws and garage doors. Mr. Tribble stated he had no objections and ould work with staff. He noted Plan E5 had the detail noted by mmissioner Butler. Discussion followed regarding the different pla 4. Commissioner Tyler question the 20-foot front yard setback. Mr. Tribble stated there is a 12 of easement in addition to the 20-foot front yard setback, but al the garages will have roll -up sectional doors. Commissioner Tyle asked that the Guidelines have page numbers and note the case tuber on the front. 5. There being no further discussion, Chairman dosed the public participation portion and opened the case or Commission discussion. 364 A:\PC3-14-20.wpd 12 008